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Home My WebLink About02-26-18-RAPPROVAL OF AGENDA PUBLIC INQUIRIES/INFORMATIONAL Public inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. STAFF COMMENTS Rice Creek Commons (TCAAP) And Joint Development Authority (JDA) Update Dave Perrault, City Administrator MEMO.PDF APPROVAL OF MINUTES CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Dave Perrault, City Administrator Ashley Bertrand, Accounting Analyst MEMO.PDF Motion To Appoint Accounting Analyst Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Contract For Impound Services With Saint Paul Animal Control Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2018 -016 –Limited Use Permit With MnDOT For Pedestrian Trail In The Right -Of-Way Of TH 51 At County Road F Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Inspection Vehicle Purchase Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Resolution 2018 -015 Accepting Donation From Arden Hills Foundation Sara Knoll, Recreation Coordinator Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2018 -017 –Spring Lake Park Lions Charitable Gambling License At Welsch ’s Big Ten Tavern Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS Resolution 2018 -018 Approving Plans And Specifications And Ordering Advertisement For Bids - 2018 Pavement Management Program Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor: David Grant Councilmembers: Brenda Holden Fran Holmes Dave McClung Steve Scott Regular City Council Agenda February 26, 2018 7:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. CALL TO ORDER 1. 2. 3. 3.A. Documents: 4. 5. 5.A. Documents: 5.B. Documents: 5.C. Documents: 5.D. Documents: 5.E. Documents: 5.F. Documents: 5.G. Documents: 6. 7. 8. 8.A. Documents: 9. 10. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault, City Administrator MEMO.PDFAPPROVAL OF MINUTESCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And Payroll Dave Perrault, City Administrator Ashley Bertrand, Accounting Analyst MEMO.PDF Motion To Appoint Accounting Analyst Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Contract For Impound Services With Saint Paul Animal Control Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2018 -016 –Limited Use Permit With MnDOT For Pedestrian Trail In The Right -Of-Way Of TH 51 At County Road F Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Inspection Vehicle Purchase Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Resolution 2018 -015 Accepting Donation From Arden Hills Foundation Sara Knoll, Recreation Coordinator Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2018 -017 –Spring Lake Park Lions Charitable Gambling License At Welsch ’s Big Ten Tavern Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS Resolution 2018 -018 Approving Plans And Specifications And Ordering Advertisement For Bids - 2018 Pavement Management Program Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council AgendaFebruary 26, 20187:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.5.5.A. Documents: 5.B. Documents: 5.C. Documents: 5.D. Documents: 5.E. Documents: 5.F. Documents: 5.G. Documents: 6. 7. 8. 8.A. Documents: 9. 10. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALPublic inquiries/informational is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation.STAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault, City Administrator MEMO.PDFAPPROVAL OF MINUTESCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollDave Perrault, City AdministratorAshley Bertrand, Accounting Analyst MEMO.PDFMotion To Appoint Accounting Analyst Dave Perrault, City Administrator MEMO.PDFATTACHMENT A.PDFMotion To Approve Contract For Impound Services With Saint Paul Animal ControlDave Perrault, City Administrator MEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2018 -016 –Limited Use Permit With MnDOT For Pedestrian Trail In The Right -Of-Way Of TH 51 At County Road FSue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Inspection Vehicle PurchaseSue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve Resolution 2018 -015 Accepting Donation From Arden Hills FoundationSara Knoll, Recreation CoordinatorSue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDF Motion To Approve Resolution 2018 -017 –Spring Lake Park Lions Charitable Gambling License At Welsch ’s Big Ten Tavern Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS Resolution 2018 -018 Approving Plans And Specifications And Ordering Advertisement For Bids - 2018 Pavement Management Program Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council AgendaFebruary 26, 20187:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.5.5.A.Documents:5.B.Documents:5.C.Documents:5.D.Documents:5.E.Documents:5.F.Documents: 5.G. Documents: 6. 7. 8. 8.A. Documents: 9. 10. Page 1 of 1 STAFF COMMENTS – 3A MEMORANDUM DATE: February 26, 2018 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update Budgeted Amount: Actual Amount: Funding Source: $ $ $ A verbal update will be provided at the City Council meeting. Page 1 of 1 CONSENT ITEM 5A MEMORANDUM DATE: February 26, 2018 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Ashley Bertrand, Accounting Analyst SUBJECT: Claims & Payroll Budgeted Amount: Actual Amount: Funding Source: NA NA NA Council Should Consider the Following Options A. Approve Claims and Payroll Or B. Reject Claims and Payroll Supporting Documents: Payroll 2018 Payroll #3 ...................................................................................... $ 92,638.18 Total Payroll $ 92,638.18 Accounts Payable Claims Through 02/16/2018 Paid Claims (MN Dept of Revenue) $ 10,352.00 Paid Claims (Check No 47348-47350) $ 80,375.48 Paid Claims (Check No 47348-47350) $ 404,020.92 Total Accounts Payable $ 494,748.40 Total Claims $ 587,386.58 CITY OF ARDEN HILLS PAYROLL # 3 CHECKS DATED:02/09/18 Biweekly:01/20/18 -02/02/18 EMPLOYEE DEDUCTIONS AMT.Payment Method FIT 5,317.78 EFT SIT 2,660.49 EFT FICA Oasdi 3,820.12 EFT FICA Medicare 893.44 EFT TOTAL TAXES 12,691.83 Health Premium 2,037.48 A/P Check* Dental Premium 252.09 A/P Check* FSA Health Care Reimb.0.00 A/P Check* FSA Dependent Care Reimb.416.66 A/P Check* TOTAL FLEXIBLE SPENDING 2,706.23 HSA Health Saving 272.92 Health Care Savings Plan-Retirement EFT Health Care Savings Plan-2%354.50 EFT Health Care Savings Plan-4%527.20 EFT TOTAL HEALTH SAVINGS 1,154.62 PERA 3,694.31 EFT ICMA 674.54 EFT Central Pension Fund-Union 537.60 A/P Check* MN State Retirement System 464.00 EFT TOTAL RETIREMENT 5,370.45 IUOE 49 Dues (Union)120.75 A/P Check* LTD/STD Insurance 1,011.30 A/P Check* PERA Life Insurance 24.00 A/P Check* Life/Addl/Dep Life 78.00 A/P Check* UNUM 19.51 A/P Check* AFLAC 64.56 EFT TOTAL VOLUNTARY 1,318.12 Total Employee Deductions 23,241.25 Net Payroll 0.00 Direct Deposit 41,951.13 EFT Gross Payroll Tie-Out 65,192.38 STD/LTD Gross - Up Plus City Paid Benefit 27,445.80 ICMA Benefit Held 0.00 TOTAL PAYROLL COST 92,638.18 FICA TIE-OUT Gross Payroll 65,192.38 Less Total FSA 2,706.23 Plus Employer Match ICMA 0.00 Plus ICMA Benefit Held 0.00 Net P/R Subject to FICA 62,486.15 FICA Oasdi @ 6.20%3,820.12 FICA Medicare @ 1.45%893.44 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans- fers are typically made two business days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. 4,713.56 CITY BENEFIT 3,820.12 893.44 348.00 15,966.07 479.37 16,445.44 1,598.44 1,598.44 4,262.66 77.70 4,610.66 77.70 1 Ashley Bertrand From:MN Revenue e-Services <eservices.mdor@state.mn.us> Sent:Tuesday, February 13, 2018 12:00 PM To:Ashley Bertrand Subject:Your Recent Return Request This email is an automated notification and is unable to receive replies. Sales and Use Tax - Return Submitted Thank you, your request has been submitted. Please allow 3 business days for your return to appear online. Please allow 3 business days from 13-Feb-2018 for your payment to appear online. You can change or cancel this request until 5:00 p.m. Central time. Confirmation Summary Submitted Date and Time: 13-Feb-2018 11:59:18 AM Legal Name: ARDEN HILLS CITY OF Federal Employer ID: 41-6008992 User Who Submitted: Accounting Analyst Type of Request Submitted: Return and payment request Account Name: ARDEN HILLS CITY OF Minnesota ID: 9047998 Return Summary Return Confirmation Number: 2-045-100-736 Account Type: Sales & Use Tax Filing Period: 31-Jan-2018 Projected Amount/Credit Due: $10,352.00 Payment Summary Account Type: Sales & Use Tax Filing Period: 31-Jan-2018 Payment Amount: $10,352.00 Payment Date: 13-Feb-2018 Bank Name: US BANK NA Bank Account Number: ********9377 Contact Us If you need further assistance, contact our Sales and Use Tax Division at 651-296-6181, (toll-free) 800-657-3777, or (email) SalesUse.Tax@state.mn.us. Business hours are 8:00 a.m. - 4:30 p.m. Monday - Friday. How to View and Print this Request You can see copies of your requests by going into your History in the Activity Center. This message and any attachments are solely for the intended recipient and may contain nonpublic / private data. If you are not the intended recipient, any disclosure, copying, use, or distribution of the information included in this message and any attachments is prohibited. If you have received this communication in error, please notify us and immediately and permanently delete this message and any attachments. Thank you. Accounts Payable User: Printed: ashley.bertrand 2/21/2018 8:21 AM Checks by Date - Detail by Check Date Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0602 US BANK 02/08/2018ACH Arvidson-1217 Dec 17 Expenses Dec 17 Expenses 49.72 Christofor-1217 Dec 17 Expenses Dec 17 Expenses 117.25 Christofor-1217 Dec 17 Expenses Dec 17 Expenses 192.39 Frid-1217 Dec 17 Expenses Dec 17 Expenses 10.49 Hanson-1217 Dec 17 Expenses Dec 17 Expenses 26.21 Knoll-1217 Dec 17 Expenses Dec 17 Expenses 136.39 Mikacevich-1217 Dec 17 Expenses Dec 17 Expenses 10.25 Mikacevich-1217 Dec 17 Expenses Dec 17 Expenses 124.39 Moser-1217 Dec 17 Expenses Dec 17 Expenses 41.90 Scherbel-1217 Dec 17 Expenses Dec 17 Expenses 9.65 Schifsky-1217 Dec 17 Expenses Dec 17 Expenses 70.44 Schifsky-1217 Dec 17 Expenses Dec 17 Expenses -84.26 Schifsky-1217 Dec 17 Expenses Dec 17 Expenses 113.56 Schifsky-1217 Dec 17 Expenses Dec 17 Expenses 69.94 888.32Total for this ACH Check for Vendor 0602: 0602 US BANK 02/08/2018ACH Hanson-0118 Jan 18 Expenses Jan 18 Expenses 475.00 Hanson-0118 Jan 18 Expenses Jan 18 Expenses -30.00 Mikacevich-0118 Jan 18 Expenses Jan 18 Expenses 12.81 Mikacevich-0118 Jan 18 Expenses Jan 18 Expenses 213.18 Mikacevich-0118 Jan 18 Expenses Jan 18 Expenses 144.64 Mikacevich-0118 Jan 18 Expenses Jan 18 Expenses 45.00 Moser-0118 Jan 18 Expenses Jan 18 Expenses 50.00 Perrault-0118 Jan 18 Expenses Jan 18 Expenses 14.99 Perrault-0118 Jan 18 Expenses Jan 18 Expenses 59.00 Perrault-0118 Jan 18 Expenses Jan 18 Expenses 290.00 Perrault-0118 Jan 18 Expenses Jan 18 Expenses 75.20 Scherbel-0118 Jan 18 Expenses Jan 18 Expenses 19.30 Scherbel-0118 Jan 18 Expenses Jan 18 Expenses 95.00 Schifsky-0118 Jan 18 Expenses Jan 18 Expenses 33.29 Schifsky-0118 Jan 18 Expenses Jan 18 Expenses 547.67 Schifsky-0118 Jan 18 Expenses Jan 18 Expenses 33.43 2,078.51Total for this ACH Check for Vendor 0602: 5025 Sara Knoll 02/08/2018ACH 02052018-SK1 2017 Expense Reports 2017 Expense Reports 75.44 02052018-SK2 2017 Expense Reports 2017 Expense Reports 86.67 02052018-SK3 2017 Expense Reports 2017 Expense Reports 87.74 249.85Total for this ACH Check for Vendor 5025: 8032 Pace Analytical Field Svc 02/08/2018ACH 12171274 Nov 17 Drinking Water Nov 17 Drinking Water 627.35 627.35Total for this ACH Check for Vendor 8032: Page 1AP Checks by Date - Detail by Check Date (2/21/2018 8:21 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0192 Grainger, Inc 02/08/2018ACH 9682794129 PW Expenses PW Expenses 150.72 9683095526 PW Expenses PW Expenses 5.03 9689892140 PW Expenses PW Expenses 98.20 253.95Total for this ACH Check for Vendor 0192: 0285 Xcel Energy 02/08/2018ACH 578432242 Jan 18 Expenses Jan 18 Expenses 1,589.37 578432242 Jan 18 Expenses Jan 18 Expenses 152.42 578432242 Jan 18 Expenses Jan 18 Expenses 1,474.31 578432242 Jan 18 Expenses Jan 18 Expenses 1,043.42 578432242 Jan 18 Expenses Jan 18 Expenses 2,841.88 7,101.40Total for this ACH Check for Vendor 0285: 0453 Continental Research Corp.02/08/2018ACH 460321-CRC-1 PW Expenses PW Expenses 860.00 860.00Total for this ACH Check for Vendor 0453: 4445 Pioneer Rim and Wheel Co.02/08/2018ACH 1-404550 PW Expenses PW Expenses 156.96 156.96Total for this ACH Check for Vendor 4445: 4889 Community Footworks 02/08/2018ACH 02072018-CF Feb 18 Foot Clinic Feb 18 Foot Clinic 196.00 196.00Total for this ACH Check for Vendor 4889: 5025 Sara Knoll 02/08/2018ACH 02052018-SK 1/4-2-3 Expense Report 1/4-2-3 Expense Report 85.02 85.02Total for this ACH Check for Vendor 5025: 5173 Badger Meter, Inc.02/08/2018ACH 80017870 Q1 18 Expenses Q1 18 Expenses 216.00 216.00Total for this ACH Check for Vendor 5173: 5518 KorTerra, Inc.02/08/2018ACH 18040 2018 Service Agreement 2018 Service Agreement 1,500.00 1,500.00Total for this ACH Check for Vendor 5518: 5587 CES Imaging 02/08/2018ACH INV081194 Jan 18 Rental Jan 18 Rental 60.00 60.00Total for this ACH Check for Vendor 5587: 7025 On Site Sanitation 02/08/2018ACH 535664 Feb 18 Expenses Feb 18 Expenses 281.00 281.00Total for this ACH Check for Vendor 7025: 7501 Kelly & Lemmons, P.A.02/08/2018ACH 48595 Jan 18 Prosecution Jan 18 Prosecution 3,195.00 3,195.00Total for this ACH Check for Vendor 7501: 8023 Voss Lighting 02/08/2018ACH 15314116-00 City Hall Expenses City Hall Expenses 75.30 Page 2AP Checks by Date - Detail by Check Date (2/21/2018 8:21 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 75.30Total for this ACH Check for Vendor 8023: 9841 Tracker Software Corporation 02/08/2018ACH 310-002 2018 Software Subscription 2018 Software Subscription 4,800.00 4,800.00Total for this ACH Check for Vendor 9841: ALPI Allegra Print & Imaging 02/08/2018ACH 152990 Jan/Feb 18 Newsletter Jan/Feb 18 Newsletter 1,547.47 1,547.47Total for this ACH Check for Vendor ALPI: JOHC Johnson Controls 02/08/2018ACH 1-60448913776 City Hall Repair City Hall Repair 1,012.44 1,012.44Total for this ACH Check for Vendor JOHC: 0811 Ramsey County 02/08/201847318 PUBW-016823 2017 Emergency Vehicle Pre-Emption System 2017 Emergency Vehicle Pre-Emption System 1,398.60 1,398.60Total for Check Number 47318: 0600 315800-NCPERS Minnesota 02/08/201847319 3158218 Jan 18 Payroll Deductions Jan 18 Payroll Deductions 48.00 48.00Total for Check Number 47319: 2597 AARP 02/08/201847320 02052018-AARP Feb 18 AARP Class Feb 18 AARP Class 105.00 105.00Total for Check Number 47320: 0131 Beisswenger's How-To Store 02/08/201847321 977861 PW Expenses PW Expenses 12.58 978147 PW Expenses PW Expenses 31.92 978162 PW Expenses PW Expenses 3.79 980182 PW Expenses PW Expenses 9.49 982512 PW Expenses PW Expenses 6.69 64.47Total for Check Number 47321: CPF1 Central Pension Fund 02/08/201847322 01312018-CPF Jan 18 Contributions Jan 18 Contributions 1,075.20 1,075.20Total for Check Number 47322: 5901 Century Plumbing, Inc.02/08/201847323 3391 City Hall Repair City Hall Repair 350.00 350.00Total for Check Number 47323: DVS1 DVS Renewal 02/08/201847324 954739-2018 2018 Registration for City Vehicles 2018 Registration for City Vehicles 16.00 16.00Total for Check Number 47324: 0176 Frattallone's Hardware, Inc.02/08/201847325 077610-A PW Expenses PW Expenses 12.98 077739-A PW Expenses PW Expenses 14.94 077775-A PW Expenses PW Expenses 7.78 077839-A PW Expenses PW Expenses 10.58 Page 3AP Checks by Date - Detail by Check Date (2/21/2018 8:21 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 46.28Total for Check Number 47325: 0447 I.U.O.E Local 49 Benefit Fund-Insurance 02/08/201847326 02.15.2018-IUOE Mar 18 Premium Mar 18 Premium 7,510.00 02152018-IUOE Mar 18 Premium Mar 18 Premium 1,402.00 8,912.00Total for Check Number 47326: 0454 League of MN Human Rights Comm.02/08/201847327 01202018-LMHRC 2018 Dues 2018 Dues 100.00 100.00Total for Check Number 47327: 0879 Lexington Floral, Inc.02/08/201847328 100001111 Employee Recognition Employee Recognition 80.48 80.48Total for Check Number 47328: 3100 Provident Life and Accident Ins Co 02/08/201847329 9672443-0118 Jan 18 Premium Jan 18 Premium 39.02 39.02Total for Check Number 47329: 0811 Ramsey County 02/08/201847330 EMCOM-006662 Jan 18 Fleet Support Fee Jan 18 Fleet Support Fee 24.96 EMCOM-006696 Jan 18 CAD Services Jan 18 CAD Services 857.66 EMCOM-006711 Jan 18 911 Dispatch Jan 18 911 Dispatch 4,573.62 5,456.24Total for Check Number 47330: 0576 TimeSaver Off Site Secretarial 02/08/201847331 M23513 Jan 18 Meeting Expense Jan 18 Meeting Expense 142.00 M23513 Jan 18 Meeting Expense Jan 18 Meeting Expense 523.75 665.75Total for Check Number 47331: 43,541.61Total for 2/8/2018: 0192 Grainger, Inc 02/15/2018ACH 9691905399 PW Expenses PW Expenses 120.58 120.58Total for this ACH Check for Vendor 0192: 0225 Lillie Suburban Newspapers 02/15/2018ACH 01312018-LSN Jan 18 Publications Jan 18 Publications 48.88 01312018-LSN Jan 18 Publications Jan 18 Publications 55.00 01312018-LSN Jan 18 Publications Jan 18 Publications 37.38 141.26Total for this ACH Check for Vendor 0225: 0292 Oxygen Service Company, Inc.02/15/2018ACH 03396391 Jan 18 Rental Jan 18 Rental 23.56 23.56Total for this ACH Check for Vendor 0292: 0319 City of Roseville 02/15/2018ACH 0224114 Jan 18 Phone Expenses Jan 18 Phone Expenses 392.57 392.57Total for this ACH Check for Vendor 0319: Page 4AP Checks by Date - Detail by Check Date (2/21/2018 8:21 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0320 Health Partners 02/15/2018ACH 79232287 Mar 18 Premium Mar 18 Premium 983.51 79232287 Mar 18 Premium Mar 18 Premium 9,306.21 10,289.72Total for this ACH Check for Vendor 0320: 0382 ICMA Retirement Trust - 106944 02/15/2018ACH 02062018-ICMA PR# 3 Expenses PR# 3 Expenses 649.00 649.00Total for this ACH Check for Vendor 0382: 0387 ICMA Retirement Trust- #302482 02/15/2018ACH 02062018-ICMA PR# 3 Expenses PR# 3 Expenses 372.94 372.94Total for this ACH Check for Vendor 0387: 0413 Newman Traffic Signs 02/15/2018ACH TI-0318188 Street Expenses Street Expenses 210.30 210.30Total for this ACH Check for Vendor 0413: 0706 Certified Laboratories 02/15/2018ACH 3010671 PW Expenses PW Expenses 658.79 3016302 PW Expenses PW Expenses 988.27 1,647.06Total for this ACH Check for Vendor 0706: 1252 Campbell Knutson - Attorneys at Law 02/15/2018ACH 3231G-0118 Jan 18 Legal Expenses-Engr Jan 18 Legal Expenses 697.50 3231G-0118 Jan 18 Legal Expenses-Admin Jan 18 Legal Expenses 2,913.02 3231G-0118 Jan 18 Legal Expenses-PC 23/24/26 Jan 18 Legal Expenses 312.18 3231G-0118 Jan 18 Legal Expenses-P&Z Jan 18 Legal Expenses 1,142.50 3231G-0118 Jan 18 Legal Expenses-Cty Rd F Jan 18 Legal Expenses 77.50 5,142.70Total for this ACH Check for Vendor 1252: 1408 Supply Solutions 02/15/2018ACH 17226 City Hall Supplies City Hall Supplies 120.59 120.59Total for this ACH Check for Vendor 1408: 5665 Metering & Technology Solution 02/15/2018ACH 10931 Water Expenses Water Expenses 5,800.00 5,800.00Total for this ACH Check for Vendor 5665: TOII Tokle Inspections, Inc 02/15/2018ACH 02012018-Tokle Jan 18 Inspections Jan 18 Inspections 1,520.00 1,520.00Total for this ACH Check for Vendor TOII: 2279 Norms Tire Sales, Inc.02/15/2018ACH 24400 PW Expenses PW Expenses 344.76 344.76Total for this ACH Check for Vendor 2279: 0319 City of Roseville 02/15/2018ACH 0224113 Q4 2017 Water Expenses Q4 2017 Water Expenses 201,182.29 201,182.29Total for this ACH Check for Vendor 0319: 0243 Metropolitan Council-Waste Water 02/15/2018ACH 0001077987 Mar 18 Expenses Mar 18 Expenses 66,192.79 Page 5AP Checks by Date - Detail by Check Date (2/21/2018 8:21 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 66,192.79Total for this ACH Check for Vendor 0243: 1018 Bethel University 02/15/201847332 02122018-BU Rink Rental Refund Rink Rental Refund 200.00 200.00Total for Check Number 47332: CWBL City of White Bear Lake 02/15/201847333 11563 2018 GIS Expenses 2018 GIS Expenses 961.89 961.89Total for Check Number 47333: DMLP Dell Marketing, L.P.02/15/201847334 10221374151 Technology Supplies Technology Supplies 565.00 565.00Total for Check Number 47334: 2645 Federal Signal Corporation 02/15/201847335 6801361 Public Safety Expenses Public Safety Expenses 560.00 560.00Total for Check Number 47335: 0376 FSSolutions 02/15/201847336 FL00197490 2018 Dues 2018 Dues 250.00 250.00Total for Check Number 47336: 0741 Green Lights Recycling, Inc 02/15/201847337 18-1756 City Hall Expenses City Hall Expenses 102.65 102.65Total for Check Number 47337: 0390 INT'L Union Operating Engineers-Union Dues02/15/201847338 02062018-INT Feb 18 Dues Feb 18 Dues 241.50 241.50Total for Check Number 47338: 1055 Kodiak Power Systems 02/15/201847339 KPS0169 Water Expenses Water Expenses 770.65 770.65Total for Check Number 47339: 6402 Minneapolis/St. Paul Business Journal 02/15/201847340 02062018-MSBJ 2018 Subscription 2018 Subscription 105.00 105.00Total for Check Number 47340: 0257 Minnesota Dept. of Health 02/15/201847341 02142018-MNDH Moser Water Operator Exam Moser Water Operator Exam 32.00 32.00Total for Check Number 47341: 1208 Premium Waters, Inc 02/15/201847342 610207-01-18 Jan 18 Expenses Jan 18 Expenses 15.56 613317-01-18 Jan 18 Expenses Jan 18 Expenses 120.78 136.34Total for Check Number 47342: 9111 Safe Assure Consultants Inc.02/15/201847343 1333 Safety Training Safety Training 1,990.83 Page 6AP Checks by Date - Detail by Check Date (2/21/2018 8:21 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 1,990.83Total for Check Number 47343: 0327 Staples Business Advantage 02/15/201847344 3364778650 Office Supplies Office Supplies 16.49 3364930005 Office Supplies Office Supplies 150.75 3365185649 Office Supplies Office Supplies 24.72 3365348581 Office Supplies Office Supplies 97.99 3365348583 Office Supplies Office Supplies 99.95 3365348585 Office Supplies Office Supplies 17.78 3365348586 Office Supplies Office Supplies 12.99 3365348588 Office Supplies Office Supplies 20.67 3365789496 Office Supplies Office Supplies 259.98 3365789497 Office Supplies Office Supplies 16.87 3365789498 Office Supplies Office Supplies 15.99 3365789499 Office Supplies Office Supplies 43.51 3366177031 Office Supplies Office Supplies -129.99 3366245257 Office Supplies Office Supplies 23.49 3366482841 Office Supplies Office Supplies 47.37 3366653401 Office Supplies Office Supplies 15.99 734.55Total for Check Number 47344: 0925 T-Mobile 02/15/201847345 02222018-TMobil Feb 18 Expenses Feb 18 Expenses 28.70 28.70Total for Check Number 47345: 0841 Ehlers & Associates, Inc.02/15/201847346 74657-2 TIF Expenses TIF Expenses 57.50 74657-2 TIF Expenses TIF Expenses 57.50 115.00Total for Check Number 47346: 0495 Lake Johanna Fire Department Inc.02/15/201847347 623 2017 Capital Expense: Tire Replacement 2017 Capital Expense: Tire Replacement 1,939.80 626 2017 Capital Expense: K-12 Saw 2017 Capital Expense: K-12 Saw 1,324.92 3,264.72Total for Check Number 47347: 5138 League of MN Cities Ins. Trust 02/15/201847348 10002593-2018 2018 Worker's Comp Payment 2018 Worker's Comp Payment 29,604.00 29,604.00Total for Check Number 47348: 0811 Ramsey County 02/15/201847349 SHRFL-001677 Feb 18 Sheriff Agreement Feb 18 Sheriff Agreement 99,397.96 99,397.96Total for Check Number 47349: 0282 Republic Services #899 02/15/201847350 0899-003168057 Jan 18 Recycling Jan 18 Recycling 7,643.88 7,643.88Total for Check Number 47350: 440,854.79Total for 2/15/2018: Page 7AP Checks by Date - Detail by Check Date (2/21/2018 8:21 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription Report Total (68 checks): 484,396.40 Page 8AP Checks by Date - Detail by Check Date (2/21/2018 8:21 AM) DATE: February 26, 2018 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Appointment of Accounting Analyst Budgeted Amount: Actual Amount: Funding Source: N/A N/A Various Council Should Consider The Council should consider appointing Pang Silseth to the position of Accounting Analyst. Background The current Accounting Analyst has submitted their resignation and will end service with the City on March 1, 2018. It is being recommended the City Council appoint Pang Silseth, the Accounting Clerk, to the position of Accounting Analyst effective March 5, 2018. It is being recommended Pang Silseth be appointed at Grade 11 Step 7, with a step increase following the successful completion of a six month probationary period, and another step increase at twelve months, and any subsequent step increases annually thereafter. All other current benefits will remain the same. See below for Grade and Step impact. This will have no budget impact for 2018 as the current Accounting Analyst was already at the top of their respective scale. Current/Proposed Grade / Step Hourly Rate Current Grade 9 Step 9 30.61 Proposed Grade 11 Step 7 32.42 Attachment Attachment A: Offer Letter CONSENT ITEM –5B MEMORANDUM fr;A-- RQNH ILLS February 2L,2OL8 Pang Silseth, This is a preliminary offer to appoint you to the position of Accounting Analyst effective March 5, 2018. This offer is contangent upon City Council approval, and may be revised and re-issued. Per this offer, all of your current benefits will remain the same with the exception of the below points: -lncrease Grade and Step to Grade 11Step 7 on March 5, 2018 -lncrease to Grade 11 Step 8 following a successful completion of a probationary period and performance review at six months per the Personnel Polic"y. -lncrease to Grade 11 Step 9 on the one year anniversary of the appointment, and any subsequent step increases annually thereafter. City of Arden Hills t 1245 West Highway 96 Arden Hills, MN | 55112-5743 Phone65l-792-7800 t Fax 651-634-5137 i www.cityofardenhills.org Dave Perrault From: Sent: To: Subject: Dave, Wednesday, February 2L,20Lg L0:42 AM Dave Perrault Re: Offer Letter I accept the offer as stated in the offer letter. Thank you for this opportunity to grow with the City of Arden Hills. -Pang On Wed, Feb 21,2018 at 10:34 AM Dave Perrault <DPerrault@cityofarde wrote: Please find the attached offer letter. Let me know if you have any changes. If not, please reply accepting or denying the offer. Dave DATE: February 26, 2018 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Saint Paul Animal Control Contract Budgeted Amount: Actual Amount: Funding Source: $2,000 N/A Public Safety Council Should Consider The Council should consider entering into a one year contract with Saint Paul Animal Control for impound services. Background The City was informed by Hillcrest Animal Hospital that they were terminating their agreement with the City effective February 28, 2018. The termination of the agreement left the City of Arden Hills, along with the other cities in the Ramsey County Sheriff police contract, a need to find suitable impound services. The Ramsey County Sheriff’s Animal Control Officer lead the search for a replacement. Saint Paul Animal Control, Animal Humane Society, Lake Animal Hospital, and Dover Kennel were all identified as potential candidates and were approached by the Animal Control Officer. The only viable option was Saint Paul Animal Control, the other candidates either did not respond, were not interested, or were not able to accommodate the request. The City will see a rate increase (see below for changes); however, in the past three years the City has not had a large demand for impound services averaging $600 per year. Taking into account the increased rates, the City is not expected to exceed the annual budget of $2,000. The City has an immediate need for short-term impound services, and can explore other options with the Ramsey County Sheriff prior to any contract renewal. The contract is for one year, and can be terminated by the City with a sixty day notice. The City Attorney has reviewed the contract and does not have any concerns. CONSENT ITEM –5C MEMORANDUM Charge Type Current Rates Proposed Rates Disposal of Animal $58 $60 Daily Boarding Fee $19 $30 DOA Disposal N/A $30 Administration Fee $12 $35 Vet Services At Cost Max of $200 Attachment Attachment A: Contract for Impound Services This Agreement is entered into between the City of Saint Paul, a home rule charter city (“CSP”) and the City of Arden Hills, a municipal corporation (“Arden Hills”) on this ______ day of ________, 2018. WHEREAS, the City of Arden Hills is in need of housing for impounded animals; and WHEREAS, the Saint Paul Animal Control facility has the capacity to house additional impounded animals beyond those impounded in Saint Paul; and WHEREAS, pursuant to Minn. Stat. §471.59, subd. 10, a governmental unit may enter into agreements with another governmental unit to perform services or functions it is authorized to provide for itself; Now, therefore, parties agree as follows: 1. Services. CSP Animal Control will serve as the impound facility for Arden Hills and will provide these services: a. During business hours receive impounded animals and completed paperwork containing information on the basis for the impound. b. When the facility is closed, provide access to the facility for after-hours drop off. c. Provide suitable and humane care for the animals while at the facility. Determine whether medical care is required and if so provide such care to a maximum of $200 per animal. d. Handle release of animals to their owners, if claimed. e. For animals which are not reclaimed, take ownership after the applicable holding time required by Arden Hills. CSP will have sole discretion whether to dispose of the animal. CSP may refuse to accept an animal for impound which is diseased or rabid and the animal cannot be impounded without serious risk to the persons attempting the impound or to the other animals being held at the facility. Such animals may be immediately humanely euthanized. CSP will only accept animals impounded by Arden Hills employees acting in their official capacity. Cats may only be brought to CSP Animal Control if the cat is sick, injured, abandoned, or at imminent risk of becoming sick, injured or abandoned, such as orphaned kittens, cats stuck in sewers, etc. Owners wishing to surrender cats, or residents concerned about outdoor cats that are apparently healthy must be directed toward nongovernmental resources. 2. Fees. a. Arden Hills shall pay all fees associated with the boarding of the animals which it delivers to the facility and which are not reclaimed by the owners. Fees are those set forth on the attached Exhibit A. CSP will submit detailed invoices to Arden Hills identifying each animal and the services required. Payment is due within thirty-five days of receipt of any uncontested invoices. b. CSP is responsible for collecting all fees for reclaimed animals for the owner. 3. Term. This Agreement will take effect upon signing and will be in force for a period of one year, unless earlier terminated pursuant to §7. 4. Records. CSP will maintain records of all animals impounded and will provide such records to Arden Hills upon request. CSP will maintain all records related to this Agreement for a period of six years after the termination and will make those records available to Arden Hills or to the State Auditor as requested. 5. Liability. Each party will be responsible for its own acts and omissions in the carrying out of responsibilities under this Agreement. Nothing herein is intended to waive the immunities or defenses available under the Municipal Tort Claims Act, Minn. Stat. §466.01 et. seq. 6. Notices. Any notice or demand to be given under the terms of this Agreement must be in writing and delivered by U.S. Mail to the addresses below: City Administrator St. Paul Animal Control City of Arden Hills 1285 Jessamine Avenue W. 1245 West Highway 96 Saint Paul, MN 55108 Arden Hills, MN 55112 7. Termination. Either party may terminate this Agreement by giving 60 days’ written notice to the other party. 8. Assignment. This Agreement may not be assigned or transferred. 9. Entire Agreement. This Agreement sets for the entire understanding of the parties and supersedes any prior written or oral agreements between the m relating to this subject matter. 10. Amendments. No modification or amendment to this Agreement will be binding unless in writing and signed by both parties. 11. Governing Law. This Agreement and the performance thereof shall be governed and interpreted by the laws of the State of Minnesota and any litigation between the parties arising under, predicated upon, or otherwise involving this Agreement shall be filed in Ramsey County, Minnesota. City of Saint Paul City of Arden Hills ____________________________ ________________________ Director of DSI Mayor _________________________ ________________________ Director of Finance City Manager _________________________ Assistant City Attorney Page 1 of 1 DATE: February 26, 2018 TO: Honorable Mayor and City Councilmembers David Perrault, City Administrator FROM: Sue Polka, Public Works Director/City Engineer SUBJECT: County Road F Improvements Limited Use Permit Resolution Budgeted Amount: Actual Amount: Funding Source: $300,000.00 $753,104.94 Special Assessments, PIR (Water) Council Should Consider Adopt Resolution 2018-016 Entering into a Limited Use Permit with MnDOT for the County Road F trail within the I-694 right-of-way. Background/Discussion Ramsey County is completing plans for their improvement to County Road F from Hamline Avenue (TH 51) to Lexington. Along with the improvements to the roadway, the trail on the south side of County Road F will be extended (Attachment A). This trail extension will be built within the Hamline Avenue right-of-way. Since the City will be responsible for maintaining the trail per the Cooperative Agreement approved by Council on February 12, 2018, the City will be applying for a Limited Use Permit for the construction of this portion of the new trail within MnDOT right-of-way. The permit submittal requires a resolution from the City stating they will operate and maintain the facility within the MnDOT right-of-way. Attached is Resolution 2018-016 which is in the format suggested by MnDOT. Staff would recommend adoption of Resolution 2018-016. Attachments Attachment A: Parcel Sketch Attachment B: Resolution 2018-016 CONSENT ITEM – 5D MEMORANDUM CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2018-016 A RESOLUTION ENTERING INTO A LIMITED USE PERMIT WITH THE STATE OF MINNESOTA, DEPARTMENT OF TRANSPORTATION, FOR A PEDESTRIAN TRAIL IN THE RIGHT OF WAY OF TRUNK HIGHWAY 51 AT COUNTY STATE AID 12 (COUNTY ROAD F) WHEREAS, the City of Arden Hills is a political subdivision, organized and existing under the laws of the State of Minnesota, and, WHEREAS, the City Council of the City of Arden Hills has approved a plan to construct a pedestrian trail in the right-of-way of Trunk Highway 51 at County Road F; and WHEREAS, the State of Minnesota, Department of Transportation, requires a Limited Use Permit for the construction and utilization of said pedestrian trail. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS, MINNESOTA: 1. The City hereby enters into a Limited Use Permit with the State of Minnesota, Department of Transportation, to construct, operate and maintain a pedestrian trail within the right-of-way of Trunk Highway 51 of the State of Minnesota. The City of Arden Hills shall construct, operate, and maintain said trail in accordance with the Limited Use Permit granted by the Minnesota Department of Transportation. 2. The Mayor and City Administrator are authorized to execute a Limited Use Permit and any amendments to the Permit. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 26th DAY OF FEBRUARY, 2018. ____________________________________ David Grant, Mayor ATTEST: ______________________________________ Julie Hanson, City Clerk Page 1 of 1 DATE: February 26, 2018 TO: Honorable Mayor and City Councilmembers David Perrault, City Administrator FROM: Sue Polka, Public Works Director/City Engineer SUBJECT: Inspection Vehicle Purchase Budgeted Amount: Actual Amount: Funding Sources: $29,000 $24,706.05 Equipment Replacement Fund Council Should Consider Authorize the purchase of a 2018 Ford Escape from Midway Ford in the amount of $24,706.05 (Attachment A), which includes the trade-in of the 2004 Blazer in the amount of $750.00. Background/Discussion In 2004 the City purchased a new Chevrolet Blazer for the building inspection vehicle. The Blazer currently has mileage of 67,490. Equipment replacement guidelines suggest replacing this vehicle on a 10-12 year cycle. The 2018 Capital Improvement Plan (CIP) includes an item for the replacement of the 2004 Chevy Blazer (Unit 116). A copy of the detailed sheet from the CIP is attached (Attachment B). Repair costs for parts and labor between 2013 and 2017 totaled $7,765.98 (Attachment C). The 4-wheel drive recently became inoperable. Repairs would cost approximately $2,500, which is more than the trade-in value of the vehicle. The proposed Ford Escape is all-wheel drive, which is recommended by the City’s inspectors due to driving in winter conditions as well as off pavement situations as occur with large projects such as the Land O’ Lakes expansion The 2018 CIP has an estimated budget for the purchase of a new inspection vehicle of $30,000 and a trade in value of $1,000 for a net budget of $29,000 for this purchase. The pricing quote (Attachment B) shows a purchase price from Midway Ford Commercial of $24,706.05, with the $750.00 trade-in of the 2004 Blazer. This price includes tax and licensing, and is below the estimated budget. The pricing provided in the quotes are as listed in the Minnesota State contract. Attachments ATTACHMENT A: Quote from Midway Ford – All-Wheel Drive ATTACHMENT B: Equipment CIP ATTACHMENT C: Repair History CONSENT ITEM – 5E MEMORANDUM Page 1 of 1 CONSENT ITEM – 5F MEMORANDUM DATE: February 26, 2018 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Sara Knoll, Parks and Recreation Coordinator Sue Polka, Public Works Director/City Engineer SUBJECT: Accepting Donation from the Arden Hills Foundation Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider Approving Resolution 2018-015 Accepting a Donation from the Arden Hills Foundation in the amount of $650.00. Background The Arden Hills Foundation has been established as a 501c3 organization. Pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, cities are authorized to accept gifts and bequests for the benefits of recreational services Discussion The Arden Hills Foundation has donated $650.00 to the City of Arden Hills for a new dedicated park bench and plaque. The bench and plaque will be placed at Royal Hills Park. To comply with State Statutes, the City needs to acknowledge the donation and issue receipt of the donation to the Arden Hills Foundation. Attachments Attachment A: Resolution 2018-015 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2018-015 A RESOLUTION ACCEPTING DONATION WHEREAS, Arden Hills (“City”) is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, The following entity has offered to contribute the cash amount set forth below to the city: Name of Donor Amount Arden Hills Foundation $650.00 WHEREAS, All such donations have been contributed to assist the City in the establishment and operation of recreational facilities and programs either alone or in cooperation with others, as allowed by law; and WHEREAS, The City Council finds that it is appropriate to accept the donations offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, THAT: 1. The donation described above is accepted and shall be used to establish recreational facilities either alone or in cooperation with others, as allowed by law. 2. The city clerk is hereby directed to issue receipts to each donor acknowledging the City’s receipt of the donor’s donation. PASSED AND ADOPTED on this 26th day of February, 2018. _______________________________ David Grant, Mayor ATTEST: ______________________________________ Julie Hanson, City Clerk Page 1 of 1 CONSENT ITEM – 5G MEMORANDUM DATE: February 26, 2018 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, City Clerk SUBJECT: Resolution 2018-017 Approving a Premise Permit Application for Spring Lake Park Lions for Charitable Gambling at Welsch’s Big Ten Tavern Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider Resolution 2018-017 approving a premise permit for Spring Lake Park Lions to conduct charitable gambling at Welsch’s Big Ten Tavern (Big Ten) for two years (expiring June 30, 2020). Background/Discussion The Council previously approved a charitable gambling license for the Roseville Area Hockey Association for charitable gambling at Big Ten. The Roseville Area Hockey Association has since terminated its lease with Big Ten and the business sought another opportunity with the Spring Lake Park Lions (applicant). The applicant has been made aware of the requirements which include providing financial reports to the City. The necessary fee has been paid, all paperwork has been provided (see attachments) and a satisfactory background check has been conducted by the Ramsey County Sheriff’s Department. Attachments Attachment A: Resolution 2018-017 Attachment B: LG214 Minnesota’s Premises Permit Application Attachment C: LG215 Lease for Lawful Gambling Activity CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2018-017 RESOLUTION APPROVING A PREMISE PERMIT APPLICATION FOR SPRING LAKE PARK LIONS FOR CHARITABLE GAMBLING AT WELSCH’S BIG TEN TAVERN NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that the City agrees to approve a Charitable Gambling License for two years (expiring June 30, 2020), to the Spring Lake Park Lions at Welsch’s Big Ten Tavern, 4703 Highway 10, Arden Hills, MN. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 26th DAY OF FEBRUARY 2018. ______________________________________________ David Grant, Mayor ATTEST: _________________________________________ Julie Hanson, City Clerk Page 1 of 1 DATE: February 26, 2018 TO: Honorable Mayor and City Councilmembers David Perrault, City Administrator FROM: Sue Polka, Public Works Director/City Engineer SUBJECT: 2018 Pavement Management Program Final Plans/Ordering Advertisement for Bids Budgeted Amount: Actual Amount: Funding Source: $3,300,000 $3,300,600 PIR, Assessments Council Should Consider Adoption of Resolution 2018-018 Approving Plans and Specifications and Ordering Advertisement for Bids for the 2018 Pavement Management Program Background/Discussion The project includes reconstruction of Indian Oaks Court, Indian Oaks Trail, Floral Drive, Norma Circle, Gale Circle and James Circle as well as reclamation of Brueberry Lane, Parkshore Drive, and Wedgewood Circle. The public hearing was held on September 25, 2017. The preparation of plans and specifications for each project was authorized by Resolution 2017- 035 which was adopted after the public hearing. The plans are now complete and ready for bidding. Adoption of the resolution listed above will authorize the next step for the project: approval of the plans and specifications and ordering the advertisement for bids. Bids will be received on March 29, 2018. Following the bid opening the results will presented to the Council on April 9, 2018, with the appropriate resolutions to proceed to an assessment hearing for each project before awarding the construction contract. This schedule should allow contract award in early May with construction starting by the end of May. Staff recommends adoption of Resolution 2018-018. Attachments Attachment A: Resolution 2018-018 NEW BUSINESS – 8A MEMORANDUM CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2018-018 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING THE ADVERTISEMENT FOR BIDS WHEREAS, the city engineer has prepared plans and specifications for the proposed 2018 Street and Utility Improvement Project, the improvement of Wedgewood Circle, Parkshore Drive, Brueberry Lane, Indian Oaks Court, Indian Oaks Trail, Floral Drive, Norma Circle, Gale Circle, and James Circle. The plans and specifications have been presented to the council for approval; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The city administrator shall direct the city engineer to insert in the official paper an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisements shall be published for 21 days, shall specify the work to be done, shall state that the bids will be received by the clerk until 10:00 a.m. on Thursday March 29, 2018, at which time they will be publicly opened in the council chambers of the city hall by the administrator and engineer, will then be tabulated, and will be considered by the council at 7:00 p.m. on April 9, 2018, in the council chambers of the city hall. Any bidder whose responsibility is questioned during the consideration of the bid will be given an opportunity to address the council on the issue of responsibility. No bids will be considered unless sealed and filed with the administrator and accompanied by a cash deposit, cashier’s check, bid bond, or certified check payable to the administrator for 5 percent of the amount of such bid. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 26th DAY OF FEBRUARY, 2018. ____________________________________ David Grant, Mayor ATTEST: ______________________________________ Julie Hanson, City Clerk