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Home My WebLink About04-23-18 EDAAPPROVAL OF AGENDA APPROVAL OF MINUTES July 24, 2017 Minutes 07 -24 -17 EDA.PDF NEW BUSINESS EDA Budget Calendar Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF EDC Work Plan Update Matthew Bachler, City Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF EDA MEMBER COMMENTS ADJOURN President: David Grant Commissioners: Brenda Holden Fran Holmes Dave McClung Steve Scott Economic Development Authority April 23, 2018 6:30 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. Agenda CALL TO ORDER 1. 2. 2.A. Documents: 3. 3.A. Documents: 3.B. Documents: 4. APPROVAL OF AGENDAAPPROVAL OF MINUTESJuly 24, 2017 Minutes07-24 -17 EDA.PDFNEW BUSINESSEDA Budget CalendarGayle Bauman, Finance Director MEMO.PDFATTACHMENT A.PDFEDC Work Plan UpdateMatthew Bachler, City Planner MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDF EDA MEMBER COMMENTS ADJOURN President:David Grant Commissioners:Brenda HoldenFran HolmesDave McClungSteve Scott Economic Development Authority April 23, 2018 6:30 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. AgendaCALL TO ORDER1.2.2.A.Documents:3.3.A.Documents:3.B.Documents: 4. Approved: April 23, 2018 CITY OF ARDEN HILLS, MINNESOTA ECONOMIC DEVELOPMENT AUTHORITY MEETING JULY 24, 2017 6:00 PM – CITY HALL CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, President Grant called to order the Economic Development Authority meeting at 6:00 p.m. Present: EDA President David Grant; EDA Commissioners Fran Holmes, Dave McClung and Steve Scott Absent: Commissioner Brenda Holden (excused) Also present: EDA Secretary William S. Joynes, Sr.; Interim Director of Finance and Administrative Services Dave Perrault; Senior Planner Matthew Bachler; and City Clerk Julie Hanson 1.APPROVAL OF AGENDA MOTION: EDA Commissioner Holmes moved and EDA Commissioner McClung seconded a motion to approve the meeting agenda as presented. The motion carried unanimously (4-0). 2.APPROVAL OF MINUTES A.February 13, 2017 Special EDA MOTION: EDA Commissioner Holmes moved and EDA Commissioner McClung seconded a motion to approve the February 13, 2017, Special Economic Development Authority Meeting Minutes as presented. The motion carried unanimously (4-0). 3.NEW BUSINESS A.Preliminary Budget ARDEN HILLS EDA MEETING – July 24, 2017 2 Dave Perrault, Interim Director of Finance and Administrative Services, reviewed the preliminary 2018 EDA Budget. Discussion ensued about the EDA preliminary budget. Commissioner McClung commented that the proposed 2018 EDA budget would be further discussed at a future special work session prior to adopting the final budget. He stated that the EDA appeared to be in good shape for 2018 and 2019, but once a Community Development Director was on board, the EDA may need to take a closer look. He stated the preliminary EDA budget looked good. Commissioner Holmes asked for an explanation of miscellaneous revenues and for more information about the dollar figures relating to salaries (approximately $70,000) versus gateway signs (approximately $45,000). She indicated she thought gateway signs were on hold. Senior Planner Bachler stated that he and Public Works Director Polka were working on preliminary designs for the gateway sign at Highway 96 and Lexington Avenue in preparation for construction in 2018. Commissioner Scott indicated he had no comments. President Grant talked briefly about the EDA’s purpose. MOTION: EDA Commissioner McClung moved and EDA Commissioner Holmes seconded a motion to accept the EDA Bylaw change. The motion carried unanimously (4-0). B. Minnesota Investment Fund – EDA Revolving Loan Fund Senior Planner Bachler stated that the 2017 State legislature passed a bill that gives cities more flexibility in the use of their revolving loan funds received from an investment loan grant years ago. He stated the City has not used the funds for business expansion projects since 2003 and that there currently is a balance in this fund of approximately $166,000. He said there are limits as to the use of these funds that are established by State Statute and by guidelines the City adopted back in the late 1990’s. Senior Planner Bachler indicated that cities have a one-time opportunity to return 20% back to the State’s general fund and use the remaining 80% for general purposes. He said that the City has until June 30, 2018, to decide if they want to participate in this one-time exception. If the City decides to participate, it would retain approximately $133,000. He also stated that once the funds are transferred, the City must report to the state by February 2019 regarding the use of the funds. Commissioner Scott asked what the general purposes options are. Senior Planner Bachler replied that the funds can be used for any lawful expenditure. ARDEN HILLS EDA MEETING – July 24, 2017 3 EDA Secretary Joynes asked for clarification as to any lawful expenditure versus any lawful expenditure given the EDA’s purpose. Senior Planner Bachler stated he believed the funds could be used for any expenditure and do not need to be exclusive to the EDA. A discussion ensued about the revolving loan and potential use for these funds. Commissioner Holmes stated she would like to pursue the option of retaining 80% and returning 20% to the State. EDA Secretary Joynes commented that he and Senior Planner Bachler were going to be meeting with representatives from a company interested in leasing space at the former Smiths Medical building. Commissioner McClung asked Senior Planner Bachler to provide the language from the bill. Discussion continued regarding the investment loan fund. 4. EDA COMMISSIONER COMMENTS Commissioner Scott commented about a joint EDA meeting with the Economic Development Commission (EDC). 5. ADJOURN MOTION: EDA President Grant and EDA Commissioner Holmes seconded a motion to adjourn the Economic Development Authority meeting. The motion carried unanimously (4-0). EDA President Grant adjourned the Economic Development Authority meeting at 6:20 p.m. __________________________ __________________________ Julie Hanson David Grant City Clerk EDA President Page 1 of 1 NEW BUSINESS – 3A MEMORANDUM DATE: April 23, 2018 TO: Economic Development Authority President and Commissioners FROM: Gayle Bauman, Finance Director SUBJECT: 2019 Budget Calendar Budgeted Amount: Actual Amount: Funding Source: $ $ $ Background/Discussion The EDA is a blended component unit of the City of Arden Hills which makes EDA Funds Special Revenue Funds of the City. Annually we are required by the State to set budgets for the City’s General Fund and all Special Revenue Funds (which includes all the EDA Funds). These EDA Funds are: EDA General Activities Fund EDA Revolving Loan Fund EDA TIF District #2 Round Lake EDA TIF District #3 Cottage Villas EDA TIF District #4 Presbyterian Homes Discussion In order to officially start the budget process, a budget calendar needs to be approved by the Council. The draft budget calendar is attached for Commission review and approval. Requested Action A motion to approve the 2019 Budget Calendar as presented. Attachment Attachment A: 2019 Budget Calendar CITY OF ARDEN HILLS 2019 BUDGET CALENDAR April 23, 2018 City Council Approval of Budget Calendar. April 23, 2018 – June 1, 2018 Department Heads Prepare 2019-2023 CIP requests and background material. June 1, 2018 Department Heads Submit CIP Requests to Finance Department. June 4, 2018 –June 8, 2018 City Administrator and Finance Director review Department CIP Requests and confer with Departments. June 15, 2018 2019-2023 CIP is drafted and distributed to City Council for review. June 18, 2018 City Council Work Session to discuss 2019 Operating Budget parameters and 2019-2023 CIP. June 18, 2018 Forms Distributed to all Department Heads for 2019 Operating Budget. June 18, 2018 – July 6, 2018 Department Heads Prepare Budgets and Background Material. July 6, 2018 Department Heads Submit Budget Requests to Finance Department. July 9, 2018 – August 3, 2018 City Administrator and Finance Director review Department Budgets and Confer with Departments. August 10, 2018 Finance Department completes Preliminary Revenue Estimates. August 17, 2018 City Administrator Budget is drafted for Presentation to Council at Work Session and distributed to Council for review. August 20, 2018 & September 17, 2018 City Council Work Sessions to discuss Preliminary 2019 Budget. September 21, 2018 City Administrator’s recommended Preliminary 2019 Budget distributed to the City Council. September 24, 2018 City Council adopts the Preliminary 2018 Property Tax Levy (Payable 2019). September 24, 2018 Council Certifies date for public (TNT) hearing and continuation hearing (if necessary) to county. September 28, 2018 Finance Director submits preliminary 2018 Property Tax Levy (Payable 2019) to County for certification. October through November City Council Work Sessions as needed. Mid-November Truth in Taxation Notices and Public Hearings Schedule distributed by County. Early December Public Hearing for Budget and Levy consideration. Mid-December Continuation Hearing, Approval of Budget and Certification of Property Tax Levy For submission to County. Late December Finance Director Submits final Levy to County and prepares Final Budget Document. Page 1 of 2 NEW BUSINESS – 3B MEMORANDUM DATE: April 23 , 2018 TO: Economic Development Authority President and Commissioners FROM: Matthew Bachler, City Planner SUBJECT: EDC Work Plan Update Budgeted Amount: Actual Amount: Funding Source: $ $ $ Discussion The EDC was established by the City Council to facilitate positive interaction with the business community and to advise the City Council and EDA on economic development, redevelopment, and related community development issues. The EDC made significant progress on its 2017 goals as summarized below: New Member Recruitment • Three new members were appointed to the EDC in 2017 Commercial, Industrial, and Higher Education Study • Reviewed typical employment and economic activity for allowed commercial and emp loyment uses • Examined current amount of land and building space available in commercial and employment zones 2040 Comprehensive Plan • Reviewed possible changes to the Land Use chapter to support economic development Marketing and Outreach • Planned and promoted State of the City events on September 28 and October 3 • Worked with staff to visit new and existing businesses • Provided Communications Committee with topics for the Arden Hills newsletter The EDC has developed a Work Plan for 2018 that include s two main goals : • Improve communications with the business community through the State of the City, networking events, articles, and new business handouts Page 2 of 2 • Develop a long-term plan for the City’s Business Retention and Expansion program and complete vis its at priority businesses To date, the EDC has worked with the Communications Coordinator on developing a strategy for improved communications with the business community. This include d recommendations on changes to the City’s website and developing a flyer for new business that provides contact information for staff and key points about Arden Hills (Attachment B). As staff becomes aware of new businesses that have opened, EDC members will complete a short visit to welcome the business to the community. Additionally, the EDC has decided to focus its Business Retention and Expansion (BRE) visits in the Red Fox/Grey Fox District and has come up with a list of priority businesses to contact. Staff anticipates the BRE visits will be completed later this spr ing and into the summer. The EDC will provide the EDA with a summary report on the visits at the end of the year. The EDC will soon begin planning for the annual S tate of the City events with the Communications Coordinator. Recommendations from the EDC on the State of the City will be brought forward to a future City Council Work Session. Attachment A. EDC 2018 Work Plan B. Arden Hills New Business Flyer City of Arden Hills 1245 West Highway 96 ▪ Arden Hills Minnesota 55112 Phone 651-792-7800 ▪ Fax 651-634-5137 www.cityofardenhills.org Economic Development Commission 2018 Work Plan 2018 EDC Goals Work Tasks Timeline Marketing and Outreach Develop strategy with the Communications Coordinator to improve communications with business community Q1 Explore opportunities to partner with adjacent communities to organize small business networking events Q1 – Q4 Work with Communications Coordinator to plan and promote State of the City events Q2 – Q3 Develop handouts for new businesses and visit new businesses throughout the year Q1 – Q4 Work with Communications Coordinator on business- focused articles for community newsletter Q1 – Q4 Business Retention and Expansion Program Discuss strategy and develop long-term plan for Business Retention and Expansion visits Q1 Develop priority list for business visits and informational handouts Q1 – Q2 Complete business visits Q2 – Q4 Analyze results of business visits and complete year-end report Q4 OPEN FOR BUSINESS WELCOME TO OUR COMMUNITY Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well-maintained infrastructure, fiscal soundness, and our long-standing tradition as a desirable City in which to live, work, and play. • Money magazine named Arden Hills as one of the top 15 “Best Places to Live” in the United States, and Business In- sider has named it one of the “50 Best Suburbs” in America. • Nearly 10,000 residents live in the City with 59% having earned a bachelor’s degree or higher. The median house- hold income in 2016 was approximately $92,000. • City staff and Council are consistently recognized by the Government Finance Officers Association for financial bud- geting, accounting, and transparency. • One Fortune 500 company is head- quartered in the City, and more than 200 businesses employ approximately 12,000 people. • Rice Creek Commons is a prime redevelopment opportunity in the Northwest corner of the City, poised to become one of the most vibrant resi- dential, commercial, and retail areas in the Twin Cities region. • The City is home to the nationally known, award-winning Moundsview Schools school district and two private universities. POINTS OF PRIDE Economic Development Commission (EDC) The commission was established to facilitate positive interaction with the business community and to advise the City Council and Economic De- velopment Authority on economic development, redevelopment, and related community develop- ment issues. Business Retention & Expansion The City’s Business Retention & Expansion pro- gram works to build strong relationships with the business community. Members of the EDC meet regularly with business leaders to assist the City in understanding business needs and concerns. To learn more, contact Matthew Bachler at 651-792-7822. Local Chambers Twin Cities North twincitiesnorth.org 763-571-9781 St. Paul Chamber of Commerce Saintpaulchamber.com 651-223-5000 Metro North Chamber metronorthchamber.org (763) 783-3553 City Events Annual State of the City meetings are held in the fall. Information will be on the City website. GET INVOLVED WELCOME IMPORTANT INFORMATION Get a Permit • Find out when a permit is needed and the types of permits the City grants. Renew your Business License • Find the forms you need. Change or Add a Sign • Learn about sign permits, regulations for temporary signs, prohibited signs, and district standards. Change your Garbage/Recycling Hauler • Access a list of City licensed haulers. Learn about News and Events • Read stories about new businesses, and check out featured Chamber and City events. Access Business Resources • Find links to local, county, and state resources to help your business succeed. Visit us online at Cityofardenhills.org/Aboutus for information about City history, demographics, and local amenities. On behalf of the City Council and Staff of Arden Hills, we welcome you to our City. We are honored to have your business in our vibrant community and look forward to working with you. We are dedicated to addressing your needs quickly. Please feel free to contact us through City Hall, if you have any ques- tions or feedback on how we can improve outreach or services. We extend our warmest thanks for select- ing the City of Arden Hills for your business location. Sincerely, David Grant Dave Perrault Mayor City Administrator Dave Scherbel Building Official 651-792-7818 dscherbel@cityofardenhills.org Sue Polka Public Works Director/City Engineer 651-792-7846 spolka@cityofardenhills.org Matthew Bachler City Planner 651-792-7822 mbachler@cityofardenhills.org Dave Perrault City Administrator dperrault@cityofardenhills.org 651-792-7824 Arden Hills City Hall 1245 West Highway 96 Arden Hills, MN 55112 Cityofardenhills.org 651-792-7800 Water and Sewer Problems non-business hours 651-767-0640 CITY CONTACTS Visit us on the web at Cityofardenhills.org/Business for information when you want to: