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HomeMy WebLinkAbout06-11-18-RAPPROVAL OF AGENDA PUBLIC INQUIRIES/INFORMATIONAL This is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting. RESPONSE TO PUBLIC INQUIRIES Public Inquiry Response From May 29, 2018 City Council Meeting Sue Polka, Public Works Director/City Engineer MEMO..PDF ATTACHMENT A.PDF STAFF COMMENTS Rice Creek Commons (TCAAP) And Joint Development Authority (JDA) Update Dave Perrault, City Administrator MEMO.PDF Transportation Update Sue Polka, Public Works Director/City Engineer MEMO.PDF APPROVAL OF MINUTES May 14, 2018 Regular City Council 05 -14 -18 -R.PDF May 21, 2018 City Council Work Session 05 -21 -18 -WS.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst MEMO.PDF Motion To Approve Planning Case 18 -011 For A Minor Subdivision For A Lot Line Adjustment At 1377 Arden Oaks Drive And 1415 County Road E Matthew Bachler, City Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF Motion To Approve The Johanna Station No. 1 Development Contract With Journey Homes Minnesota At 3246 New Brighton Road Matthew Bachler, City Planner MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2018 -040 Authorizing The Submittal Of The Comprehensive Plan Amendment For Lake Johanna Station 1 At 3246 New Brighton Road To The Metropolitan Council For Review Matthew Bachler, City Planner MEMO.PDF ATTACHMENT A.PDF Motion To Approve Payment Nos. 1 And 2 –Osseo Construction Co, LLC -0.05 MG Water Tower Rehabilitation Project Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Payment No. 1 –Sunram Construction -Old Snelling Trail And Watermain Improvements Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Payment For Repairs And Restoration On Keithson Drive – Valley Rich Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2018 -043 Amending Appointment Of Members To The Civic Space Task Force To Include James Lambeth Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Lake Johanna Fire Department Emergency Manager Duties Contract Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Ramsey County Cooperative Agreement –Old Snelling Trail Improvements Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Payment No. 2 -Michels Pipe Services -2017 Sewer Lining Project Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2018 -042 –Bond Sale Reimbursement Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director Mary Tomnitz, Accounting Clerk MEMO.PDF NEW BUSINESS Resolution 2018 -041 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director Mary Tomnitz, Accounting Clerk MEMO.PDF ATTACHMENT A.PDF UNFINISHED BUSINESS Planning Case 18 -010 –4061 Lexington Avenue North –Site Plan Review Matthew Bachler, City Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF ATTACHMENT H.PDF ATTACHMENT I.PDF ATTACHMENT J.PDF ATTACHMENT K.PDF ATTACHMENT L.PDF Community Development Block Grant Program Matthew Bachler, City Planner MEMO.PDF COUNCIL COMMENTS ADJOURN Mayor: David Grant Councilmembers: Brenda Holden Fran Holmes Dave McClung Steve Scott      Regular City Council Agenda  June 11, 2018 7:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. CALL TO ORDER 1. 2. 3. 3.A. Documents: 4. 4.A. Documents: 4.B. Documents: 5. 5.A. Documents: 5.B. Documents: 6. 6.A. Documents: 6.B. Documents: 6.C. Documents: 6.D. Documents: 6.E. Documents: 6.F. Documents: 6.G. Documents: 6.H. Documents: 6.I. Documents: 6.J. Documents: 6.K. Documents: 6.L. Documents: 7. 8. 8.A. Documents: 9. 9.A. Documents: 10. 10.A. Documents: 10.B. Documents: 11. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESPublic Inquiry Response From May 29, 2018 City Council MeetingSue Polka, Public Works Director/City Engineer MEMO..PDFATTACHMENT A.PDFSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault, City Administrator MEMO.PDF Transportation Update Sue Polka, Public Works Director/City Engineer MEMO.PDF APPROVAL OF MINUTES May 14, 2018 Regular City Council 05 -14 -18 -R.PDF May 21, 2018 City Council Work Session 05 -21 -18 -WS.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst MEMO.PDF Motion To Approve Planning Case 18 -011 For A Minor Subdivision For A Lot Line Adjustment At 1377 Arden Oaks Drive And 1415 County Road E Matthew Bachler, City Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF Motion To Approve The Johanna Station No. 1 Development Contract With Journey Homes Minnesota At 3246 New Brighton Road Matthew Bachler, City Planner MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2018 -040 Authorizing The Submittal Of The Comprehensive Plan Amendment For Lake Johanna Station 1 At 3246 New Brighton Road To The Metropolitan Council For Review Matthew Bachler, City Planner MEMO.PDF ATTACHMENT A.PDF Motion To Approve Payment Nos. 1 And 2 –Osseo Construction Co, LLC -0.05 MG Water Tower Rehabilitation Project Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Payment No. 1 –Sunram Construction -Old Snelling Trail And Watermain Improvements Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Payment For Repairs And Restoration On Keithson Drive – Valley Rich Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2018 -043 Amending Appointment Of Members To The Civic Space Task Force To Include James Lambeth Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Lake Johanna Fire Department Emergency Manager Duties Contract Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Ramsey County Cooperative Agreement –Old Snelling Trail Improvements Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Payment No. 2 -Michels Pipe Services -2017 Sewer Lining Project Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2018 -042 –Bond Sale Reimbursement Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director Mary Tomnitz, Accounting Clerk MEMO.PDF NEW BUSINESS Resolution 2018 -041 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director Mary Tomnitz, Accounting Clerk MEMO.PDF ATTACHMENT A.PDF UNFINISHED BUSINESS Planning Case 18 -010 –4061 Lexington Avenue North –Site Plan Review Matthew Bachler, City Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF ATTACHMENT H.PDF ATTACHMENT I.PDF ATTACHMENT J.PDF ATTACHMENT K.PDF ATTACHMENT L.PDF Community Development Block Grant Program Matthew Bachler, City Planner MEMO.PDF COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott     Regular City Council Agenda June 11, 20187:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents: 4.B. Documents: 5. 5.A. Documents: 5.B. Documents: 6. 6.A. Documents: 6.B. Documents: 6.C. Documents: 6.D. Documents: 6.E. Documents: 6.F. Documents: 6.G. Documents: 6.H. Documents: 6.I. Documents: 6.J. Documents: 6.K. Documents: 6.L. Documents: 7. 8. 8.A. Documents: 9. 9.A. Documents: 10. 10.A. Documents: 10.B. Documents: 11. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESPublic Inquiry Response From May 29, 2018 City Council MeetingSue Polka, Public Works Director/City Engineer MEMO..PDFATTACHMENT A.PDFSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault, City Administrator MEMO.PDFTransportation UpdateSue Polka, Public Works Director/City Engineer MEMO.PDFAPPROVAL OF MINUTESMay 14, 2018 Regular City Council05-14 -18 -R.PDFMay 21, 2018 City Council Work Session05-21 -18 -WS.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting Analyst MEMO.PDFMotion To Approve Planning Case 18 -011 For A Minor Subdivision For A Lot Line Adjustment At 1377 Arden Oaks Drive And 1415 County Road EMatthew Bachler, City Planner MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFMotion To Approve The Johanna Station No. 1 Development Contract With Journey Homes Minnesota At 3246 New Brighton Road Matthew Bachler, City Planner MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2018 -040 Authorizing The Submittal Of The Comprehensive Plan Amendment For Lake Johanna Station 1 At 3246 New Brighton Road To The Metropolitan Council For Review Matthew Bachler, City Planner MEMO.PDF ATTACHMENT A.PDF Motion To Approve Payment Nos. 1 And 2 –Osseo Construction Co, LLC -0.05 MG Water Tower Rehabilitation Project Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Payment No. 1 –Sunram Construction -Old Snelling Trail And Watermain Improvements Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Payment For Repairs And Restoration On Keithson Drive – Valley Rich Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2018 -043 Amending Appointment Of Members To The Civic Space Task Force To Include James Lambeth Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Lake Johanna Fire Department Emergency Manager Duties Contract Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Ramsey County Cooperative Agreement –Old Snelling Trail Improvements Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Payment No. 2 -Michels Pipe Services -2017 Sewer Lining Project Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2018 -042 –Bond Sale Reimbursement Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director Mary Tomnitz, Accounting Clerk MEMO.PDF NEW BUSINESS Resolution 2018 -041 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director Mary Tomnitz, Accounting Clerk MEMO.PDF ATTACHMENT A.PDF UNFINISHED BUSINESS Planning Case 18 -010 –4061 Lexington Avenue North –Site Plan Review Matthew Bachler, City Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF ATTACHMENT H.PDF ATTACHMENT I.PDF ATTACHMENT J.PDF ATTACHMENT K.PDF ATTACHMENT L.PDF Community Development Block Grant Program Matthew Bachler, City Planner MEMO.PDF COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott     Regular City Council Agenda June 11, 20187:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:4.B.Documents:5.5.A.Documents:5.B.Documents:6.6.A.Documents:6.B.Documents:6.C. Documents: 6.D. Documents: 6.E. Documents: 6.F. Documents: 6.G. Documents: 6.H. Documents: 6.I. Documents: 6.J. Documents: 6.K. Documents: 6.L. Documents: 7. 8. 8.A. Documents: 9. 9.A. Documents: 10. 10.A. Documents: 10.B. Documents: 11. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESPublic Inquiry Response From May 29, 2018 City Council MeetingSue Polka, Public Works Director/City Engineer MEMO..PDFATTACHMENT A.PDFSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault, City Administrator MEMO.PDFTransportation UpdateSue Polka, Public Works Director/City Engineer MEMO.PDFAPPROVAL OF MINUTESMay 14, 2018 Regular City Council05-14 -18 -R.PDFMay 21, 2018 City Council Work Session05-21 -18 -WS.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting Analyst MEMO.PDFMotion To Approve Planning Case 18 -011 For A Minor Subdivision For A Lot Line Adjustment At 1377 Arden Oaks Drive And 1415 County Road EMatthew Bachler, City Planner MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFMotion To Approve The Johanna Station No. 1 Development Contract With Journey Homes Minnesota At 3246 New Brighton RoadMatthew Bachler, City Planner MEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2018 -040 Authorizing The Submittal Of The Comprehensive Plan Amendment For Lake Johanna Station 1 At 3246 New Brighton Road To The Metropolitan Council For ReviewMatthew Bachler, City Planner MEMO.PDFATTACHMENT A.PDFMotion To Approve Payment Nos. 1 And 2 –Osseo Construction Co, LLC -0.05 MG Water Tower Rehabilitation ProjectSue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Payment No. 1 –Sunram Construction -Old Snelling Trail And Watermain Improvements Sue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Payment For Repairs And Restoration On Keithson Drive –Valley RichSue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2018 -043 Amending Appointment Of Members To The Civic Space Task Force To Include James LambethDave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Lake Johanna Fire Department Emergency Manager Duties Contract Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Ramsey County Cooperative Agreement –Old Snelling Trail Improvements Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Payment No. 2 -Michels Pipe Services -2017 Sewer Lining Project Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2018 -042 –Bond Sale Reimbursement Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director Mary Tomnitz, Accounting Clerk MEMO.PDF NEW BUSINESS Resolution 2018 -041 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director Mary Tomnitz, Accounting Clerk MEMO.PDF ATTACHMENT A.PDF UNFINISHED BUSINESS Planning Case 18 -010 –4061 Lexington Avenue North –Site Plan Review Matthew Bachler, City Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF ATTACHMENT H.PDF ATTACHMENT I.PDF ATTACHMENT J.PDF ATTACHMENT K.PDF ATTACHMENT L.PDF Community Development Block Grant Program Matthew Bachler, City Planner MEMO.PDF COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott     Regular City Council Agenda June 11, 20187:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:4.B.Documents:5.5.A.Documents:5.B.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.Documents:6.E.Documents:6.F.Documents:6.G.Documents:6.H.Documents: 6.I. Documents: 6.J. Documents: 6.K. Documents: 6.L. Documents: 7. 8. 8.A. Documents: 9. 9.A. Documents: 10. 10.A. Documents: 10.B. Documents: 11. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESPublic Inquiry Response From May 29, 2018 City Council MeetingSue Polka, Public Works Director/City Engineer MEMO..PDFATTACHMENT A.PDFSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault, City Administrator MEMO.PDFTransportation UpdateSue Polka, Public Works Director/City Engineer MEMO.PDFAPPROVAL OF MINUTESMay 14, 2018 Regular City Council05-14 -18 -R.PDFMay 21, 2018 City Council Work Session05-21 -18 -WS.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting Analyst MEMO.PDFMotion To Approve Planning Case 18 -011 For A Minor Subdivision For A Lot Line Adjustment At 1377 Arden Oaks Drive And 1415 County Road EMatthew Bachler, City Planner MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFMotion To Approve The Johanna Station No. 1 Development Contract With Journey Homes Minnesota At 3246 New Brighton RoadMatthew Bachler, City Planner MEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2018 -040 Authorizing The Submittal Of The Comprehensive Plan Amendment For Lake Johanna Station 1 At 3246 New Brighton Road To The Metropolitan Council For ReviewMatthew Bachler, City Planner MEMO.PDFATTACHMENT A.PDFMotion To Approve Payment Nos. 1 And 2 –Osseo Construction Co, LLC -0.05 MG Water Tower Rehabilitation ProjectSue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Payment No. 1 –Sunram Construction -Old Snelling Trail And Watermain Improvements Sue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Payment For Repairs And Restoration On Keithson Drive –Valley RichSue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2018 -043 Amending Appointment Of Members To The Civic Space Task Force To Include James LambethDave Perrault, City Administrator MEMO.PDFATTACHMENT A.PDFMotion To Approve Lake Johanna Fire Department Emergency Manager Duties ContractDave Perrault, City Administrator MEMO.PDFATTACHMENT A.PDFMotion To Approve Ramsey County Cooperative Agreement –Old Snelling Trail ImprovementsSue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFMotion To Approve Payment No. 2 -Michels Pipe Services -2017 Sewer Lining ProjectSue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2018 -042 –Bond Sale ReimbursementGayle Bauman, Finance Director MEMO.PDFATTACHMENT A.PDFPULLED CONSENT ITEMSThose items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda.PUBLIC HEARINGSQuarterly Special Assessments For Delinquent UtilitiesGayle Bauman, Finance DirectorMary Tomnitz, Accounting Clerk MEMO.PDF NEW BUSINESS Resolution 2018 -041 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director Mary Tomnitz, Accounting Clerk MEMO.PDF ATTACHMENT A.PDF UNFINISHED BUSINESS Planning Case 18 -010 –4061 Lexington Avenue North –Site Plan Review Matthew Bachler, City Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF ATTACHMENT H.PDF ATTACHMENT I.PDF ATTACHMENT J.PDF ATTACHMENT K.PDF ATTACHMENT L.PDF Community Development Block Grant Program Matthew Bachler, City Planner MEMO.PDF COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott     Regular City Council Agenda June 11, 20187:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:4.B.Documents:5.5.A.Documents:5.B.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.Documents:6.E.Documents:6.F.Documents:6.G.Documents:6.H.Documents:6.I.Documents:6.J.Documents:6.K.Documents:6.L.Documents:7.8.8.A.Documents: 9. 9.A. Documents: 10. 10.A. Documents: 10.B. Documents: 11. DATE: June 11, 2018 TO: Honorable Mayor and City Councilmembers FROM: Sue Polka, Public Works Director/City Engineer SUBJECT: Public Inquiry Response from May 29, 2018 City Council Meeting Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider The Council does not need to provide any direction at this time unless more information or direction is necessary, this is merely a response to a previous Public Inquiry at the May 29, 2018 City Council Meeting. Background On the May 29, 2018 City Council Meeting a resident spoke at the meeting and asked a number of questions about the City’s partnership with Service Line Warranties of America, including how it came about, why the City entered into the agreement, and the nature of the agreement. The resident also asked the City Council to end the agreement. In response to the Public Inquiry, as well as questions and comments received from residents since the launch of the partnership, City staff have prepared the following Frequently Asked Questions document that includes questions and answers. Attachment Attachment A: City Frequently Asked Questions Regarding Partnership with Service Line Warranties of America RESPONSE TO PUBLIC INQUIRIES – 3A MEMORANDUM FAQ regarding the City of Arden Hills Partnership with Service Line Warranties of America Residents have received letters from Service Line Warranties of America (SLWA) that have used the City’s logo and City signature in their marketing materials. The letters have been approved by the City of Arden Hills staff and Council and constitute a marketing partnership with the City of Arden Hills. How did this partnership come about? The City partnered with Service Line Warranties of America after receiving calls from residents over the years who have asked whether the City offered this type of program. Are residents required to have sewer and water service line insurance? No, residents are not required to carry insurance or to choose this company as their insurance provider. The coverage is optional for residents, residents are free to not respond or to throw away the letters. As with any program offering, residents should check their homeowners’ policies and do research before choosing to participate. Why did the City partner with SLWA? Staff met with City Councilmembers and an SLWA representative during a Council Work Session to discuss the partnership details. SLWA and its parent company, Homeserve, are the largest provider of water and service repair plans in North America and have an A+ rating from the Better Business Bureau. More than 400 cities across the country have affiliated with their services and they have been endorsed by the National League of Cities. Several Minnesota cities are in long-standing partnership with SLWA. It appears that the rates offered by SLWA fall in line with similar programs. What does the partnership entail? Is the City making money from the program? The Partnership with SLWA is a marketing agreement only. SLWA offered, and the Council declined, to receive royalties or revenue from its partnership with SLWA. The intent of the program is to offer affordable insurance to homeowners, most of whom are not aware that they are financially responsible for service line repairs on their property. What has been the response to date since launch of the program? Since launching the program with SLWA, the City has received several calls from residents. Some of them have general questions about the program, some of them have thanked the City for making the program available, some have noted difficulties when contacting SLWA, and some have alerted the City to negative national press about the program, including some cities across the country that have opted to end their contracts with SLWA. Staff is not aware of any Minnesota cities that have rescinded their contracts. Staff are tracking calls, emails, social media and comments from residents. What should I do if I have more questions? Residents who have questions about the details of the insurance provided by SLWA, should contact SLWA directly at 1-844-257-8795 or visit SLWFA.com. Residents who have concerns with SLWA’s customer service, or the City’s partnership, should call the City at 651-792-7800, or fill out a Request Tracker complaint on the City website. At this time, because the program is so new, and we have received some positive feedback thanking us for offering this service, we will continue the program and continue to monitor responses. We do want to hear from residents if there are direct service concerns with SLWA. Where can I find more information about this? There is an article and fact sheet on the City website homepage in the news alerts that outlines the program and frequently asked questions. The program was also outlined in the May issue of the Arden Hills Notes newsletter. We encourage residents to read these items and to contact City staff if they have additional questions. Page 1 of 1 STAFF COMMENTS – 4A MEMORANDUM DATE: June 11, 2018 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update Budgeted Amount: Actual Amount: Funding Source: $ $ $ A verbal update will be provided at the City Council meeting. Page 1 of 1 STAFF COMMENTS – 4B MEMORANDUM DATE: June 11, 2018 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Sue Polka, Public Works Director/City Engineer SUBJECT: Transportation Update Budgeted Amount: Actual Amount: Funding Source: $ $ $ A verbal update will be provided at the City Council meeting. Approved: June 11, 2018 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING MAY 14, 2018 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Steve Scott Absent: None Also present: City Administrator Dave Perrault; Public Works Director/City Engineer Sue Polka; Finance Director Gayle Bauman; City Planner Matthew Bachler; and City Attorney Joel Jamnik PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Mayor Grant requested items 7B and 7I be removed from the agenda. Councilmember Holden requested Item 10C be placed on the Consent Agenda. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (5-0). 2. RESPONSE TO PUBLIC INQUIRIES None. 3. PUBLIC INQUIRIES/INFORMATIONAL None. ARDEN HILLS CITY COUNCIL – MAY 14, 2018 2 4. PUBLIC PRESENTATIONS Jerry Hromatka, President and CEO of Northeast Youth and Family Services, thanked the Council for their time. He provided the Council with an update from NYFS and described the great work being completed by his organization for children 5 to 21 years old. He reported 4,000 youth, adults and families were serviced in 2017. He explained NYFS offers programs that focus on mental health, day treatment and community services. He reviewed the revenue sources utilized by his organization noting he has seen a shift away from contracts towards fees and grants. Miriam Ward, NYFS Board Member, described the services that were provided to Arden Hills’ residents in 2017 and highlighted the City’s return on investment. The benefits of the Senior Chore program were commented on. She discussed how early prevention and intervention assisted in reducing future mental health and detention costs for the State. She reported a study from the University of Minnesota proved that every dollar spent on mental health has a five-dollar payback. Mr. Hromatka thanked Ms. Ward for speaking to the Council. He reviewed the trends taking place in the community and thanked the City Council for their continued support. He encouraged the Council to consider participating in the Mayor’s Challenge Golf Tournament on Monday, June 11. 5. STAFF COMMENTS A. Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update City Administrator Perrault provided an update on TCAAP stating the JDA meeting scheduled for Monday, May 7 was canceled. He noted negotiations between the City, County and developer continue. Councilmember Holden requested the Council be kept apprised of all meetings that are held between the City, County and developer. B. Transportation Update Public Works Director/City Engineer Polka reported the County awarded a contract for the County Road F project. She stated the contract was awarded to C.S. McCrossan. Public Works Director/City Engineer Polka stated the contractor had begun work on the City trail project. Mayor Grant asked how long the trail project would take to complete. Public Works Director/City Engineer Polka estimated this project would take the entire summer through October to complete. ARDEN HILLS CITY COUNCIL – MAY 14, 2018 3 Councilmember Holmes requested further information on the road closures that would have to occur for the trail project. Public Works Director/City Engineer Polka discussed the road closures that would occur around the project area in order to allow the trail and watermain work to be completed. She noted she would keep the Council updated on the construction schedule. Councilmember Holmes recommended the lane closures and signage be made more clear to assist drivers through the road closure areas. Councilmember McClung commented on the number of calls he has received regarding County Road F. He requested staff speak with the County regarding access concerns and report back to the Council. Councilmember Holden asked when the County would have their study on the Lindey’s triangle complete. Public Works Director/City Engineer Polka reported the County had collected their data and was working on this study. C. Community Cleanup Day Update City Planner Bachler stated the Spring Clean Up Day event is scheduled for Saturday, May 19th from 7:00 a.m. to 12:00 p.m. at the Ramsey County Public Works Facility at 1425 Paul Kirkwold Drive. The event is co-sponsored by Arden Hills and Shoreview and is open to residents of both cities. Residents that participate in the event will pay a small fee based on vehicle type and load. Car loads will be charged $10; trucks, sport utility vehicles, and vans will be charged $25; and small trailers will be charged $35. Oversized loads, such as U-Haul trucks, will be subject to extra charges. City Planner Bachler explained proof of residency, such as a driver’s license or utility bill, is required. Payment will only be accepted in the form of cash or check. No credit cards will be accepted. Notice of the Clean Up Day event is advertised on the City’s website and Facebook page, and a flyer was included in the May issue of Arden Hills Notes. Councilmember Holden asked if the City would be collecting donation items at this event. Councilmember Scott stated in the past items have been collected as donations. He provided further comment on the portable hazardous waste collection that would occur during the month of May every Friday and Saturday. 6. APPROVAL OF MINUTES A. April 9, 2018, Regular City Council B. April 16, 2018, City Council Work Session ARDEN HILLS CITY COUNCIL – MAY 14, 2018 4 MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the April 9, 2018, Regular City Council meeting minutes, and April 16, 2018, City Council Work Session meeting minutes as presented. The motion carried unanimously (5-0). 7. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve Authorization of Special Assessment Agreements – Land O’ Lakes and Boston Scientific C. Motion to Approve Resolution 2018-032 – Appointment of Nick Gehrig as Chair and Steven Jones and Vice Chair of the Planning Commission D. Motion to Approve Findings of Fact and Decision Regarding Application of Journey Home Minnesota – Comprehensive Plan Amendment, Preliminary and Final Plat, and Variance – Planning Case 18-001 – 3246 New Brighton Road E. Motion to Approve Resolution 2018-033 – Appointment of Paul Vijums – Planning Commission Member F. Motion to Approve Resolution 2018-030 and 2018-031 Accepting Donations from the Arden Hills Foundation G. Motion to Authorize Easement Acquisition – 2018 Street and Utility Improvement Project – WSB & Associates H. Motion to Approve Proposals for Construction Services – 2018 Street and Utility Improvement Project and Old Snelling Trail and Watermain Improvement Project – WSB & Associates I. Motion to Approve Donation of Temporary Easement – Round Lake Road and Gateway Boulevard – MnDOT MnPASS Project J. Motion to Approve Proposal for Engineering Services – Highway 10 Watermain Replacement – TKDA K. Motion to Approve Resolution 2018-036 – Awarding Johanna Marsh Park Improvement Project Contract to Sunram Construction and Accepting Proposal from Minnesota/Wisconsin Playground for Playground Equipment Installation MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the Consent Calendar as amended removing Items 7B and 7I, adding Item 7K; and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). 8. PULLED CONSENT ITEMS None. 9. PUBLIC HEARINGS A. 2018 Street and Utility Improvement Project – Special Assessment Hearing ARDEN HILLS CITY COUNCIL – MAY 14, 2018 5 Public Works Director/City Engineer Polka stated on February 26, 2018, the City Council adopted Resolution 2018-018 Approving the Plans and Specifications and Ordering the Advertisement for Bids. Bids were solicited during March and opened on Thursday, March 29, 2018. Public Works Director/City Engineer Polka explained a portion of the costs for the 2018 Street and Utility Improvement Project are proposed to be assessed against the benefitting properties according to the City’s Assessment Policy. In order to assess these costs, the City must follow the process outlined in State Statute 429. On April 9, 2018, after the bids were opened, the City Council adopted Resolution 2018-027 Declaring the Costs to be Assessed and set today as the date for the assessment hearing. A public hearing prior to adopting the assessments is a requirement of the State Statute 429. Public Works Director/City Engineer Polka commented the project is proposed to be assessed consistent with the City’s Assessment Policy and past practices, which states that 50% of the costs for roadway improvements will be assessed in residential areas, with the remaining portion financed by City funds. Financing for the project is consistent with City policy and past practices and is summarized in the table below. The project costs include engineering and overhead costs as outlined in the Assessment Policy. Public Works Director/City Engineer Polka stated the calculation of the amount to be assessed as approved by Council Resolution 2018-027 is shown below. Also, the Council established that the interest rate would be 5.30% and the term would be 10 years. The costs for the street reconstruction and reclamation were reviewed in detail with the Council. Public Works Director/City Engineer Polka reported to date, no formal objections have been submitted in writing to City staff. Any written objection received prior to Monday evening will be provided to the City Council at the assessment hearing. As provided for in State Statute, no appeal may be taken as to the amount of any assessment adopted unless a written objection signed by the affected property owner is filed with the City at or prior to the assessment hearing. After the adoption of the assessment roll, property owners who have submitted an objection in writing have 30 days to serve notice of an appeal to the City, and within 10 days after serving notice to file with the District Court. Mayor Grant commented on the City’s Assessment Policy and noted a task force was utilized to create these regulations for the City. Councilmember Holden asked what would be covered in the 37% that was designated “Overhead”. Public Works Director/City Engineer Polka reported this would cover design of the project, surveying fees, construction administration, and 10% was for contingency costs. Councilmember Holden noted the City was being assessed for several parcels within this project area. ARDEN HILLS CITY COUNCIL – MAY 14, 2018 6 Public Works Director/City Engineer Polka stated this was correct and explained the City was being assessed for Floral Park and several other pond or easement areas. Councilmember McClung questioned if the City has received any formal objections to the assessments for this project. Public Works Director/City Engineer Polka explained the City has received no objections at this time. She provided further comment on the formal objection process that had to be followed by residents that objected to their assessments. Mayor Grant opened the public hearing at 7:58 p.m. Diane Thill, 1474 Floral Drive, expressed concerns with the fact the City was pursuing a street reconstruction project without addressing the current drainage issues. She encouraged the City to work through the drainage issues prior to beginning this project. She explained her husband was in a wheelchair and noted access to her home would have to be maintained at all times during the project. Public Works Director/City Engineer Polka reported staff would be working with the Thills to obtain an easement in order to address the drainage concerns. She explained there may be times during the day the Thill’s driveway had to be dug out but noted the City would work with Ms. Thill on this. Gene Scales, 4136 James Circle, questioned why the City was replacing water and sewer lines in conjunction with this project. He requested further information on the City’s deferral plan for the proposed assessments. Public Works Director/City Engineer Polka indicated the water lines were cast iron and were in need of replacement. She reported the sewer lines had been televised and would need to be lined. She provided further comment on the City’s assessment deferral process. Mayor Grant explained that because of the age of the City investments had to be made in infrastructure to ensure water and sewer lines worked properly both now and going into the future. Councilmember Scott asked how residents could recognize a City employee on the work site during the term of the construction project. Public Works Director/City Engineer Polka reported the City would be using a consultant form WSB to administer and survey this project. She explained staff would be providing residents with contact information for this individual. Gary Hovind, 4117 James Circle, asked how long his water would be shut off. Public Works Director/City Engineer Polka commented water would only be shut off for a short period of time when the water lines are switched over to temporary lines. Mr. Hovind questioned where the temporary mailboxes would be placed. ARDEN HILLS CITY COUNCIL – MAY 14, 2018 7 Public Works Director/City Engineer Polka stated this would be worked out with the contractor and the post office. She noted information will be provided to residents once a decision has been made. Mr. Hovind questioned if his water line would be replaced. Public Works Director/City Engineer Polka reported water lines would be replaced up to the shut off valve. She explained more information would be sent to residents in a newsletter and would address these concerns. James Eschenbacher, 4121 James Circle, stated between his house and the neighbors was a storm drain. He asked if this storm drain would be changing. Public Works Director/City Engineer Polka commented she would speak with Mr. Eschenbacher and provide him with the plans for this storm drain. Mr. Eschenbacher asked how residents would be notified if a tree had to be removed. Public Works Director/City Engineer Polka explained the contractor would be meeting with residents to discuss this matter, if a tree had to be removed. She commented this would be one of the first tasks that would be completed by the contractor. Dan Hessler, 4109 James Circle, questioned if power would be shut off at any time during the project. Public Works Director/City Engineer Polka stated this would not occur. Mr. Hessler requested further information on when assessment payments could be made. Public Works Director/City Engineer Polka explained residents could pay their assessment and forego any interest charges by making a full payment by June 13. Otherwise, the assessment amount of would be certified with Ramsey County and would be paid over the next 10 years with interest. Dennis Schumacher, 1375 Indian Oaks Trail, expressed concern with how much his yard would sink after the City digs it up. He asked if he would receive a reduction in his assessment amount given the fact he was a corner lot and had already paid an assessment on James Avenue. He presented City staff with a written objection to this assessment. Anita Alexander, 1355 Indian Oaks Drive, asked what the interest rate would be for the assessments. Public Works Director/City Engineer Polka commented the interest rate would be 5.0%. Ms. Alexander questioned if residents could make partial payments on the assessment amounts. ARDEN HILLS CITY COUNCIL – MAY 14, 2018 8 Public Works Director/City Engineer Polka provided further comment on how assessments could be paid in part or in full at City Hall between now and November. Michael Gonzalez, 1415 Indian Oaks Court, requested further information on the work that would be completed on the pond near his home. Public Works Director/City Engineer Polka described the work that would be completed on this pond. Mr. Gonzalez asked if the chain link fence along the pond would remain in place. Public Works Director/City Engineer Polka commented this fence would be removed to allow for the work to be completed on the pond and would then be replaced. Mr. Gonzalez expressed concern with having a chain link fence being located that close to the pond and feared it would put the neighbors at risk for a backup. Public Works Director/City Engineer Polka assured Mr. Gonzalez that proper outlet pipes were in place to ensure a backup does not occur. Chris Anderson, 1361 West Floral Drive, asked if the City had concerned using a rollover curb versus a higher curb. Public Works Director/City Engineer Polka reported a barrier curb was needed to accommodate drainage within this project area. Ms. Anderson stated she objected to the barrier curb. She commented on how difficult it was for handicap individuals and children to get over a barrier curb. She questioned when residents would be told if they needed to move plants or shrubs from their yard. Public Works Director/City Engineer Polka encouraged residents to move all plant matter thirteen feet back from the curb to be safe. Councilmember Holden reported the barrier curb was being recommended by the City Council due to the numerous drainage concerns in this area of the City. Paul Paradise, 1366 Indian Oaks Trail, stated he recently paid to put a culvert pipe in his yard to address the water situation within his yard. He asked if this would be dug up. Public Works Director/City Engineer Polka reported she would speak to Mr. Paradise in further detail regarding this matter to ensure the drainage was done correctly. Mayor Grant thanked Mr. Paradise for coming in and bringing this concern to the City’s attention. ARDEN HILLS CITY COUNCIL – MAY 14, 2018 9 Larry Stcynske, 1366 West Floral Drive, explained he spent a great deal of money installing a sprinkler system and re-sodding his entire yard. He asked if the contractor would work with him to replace his irrigation system. Public Works Director/City Engineer Polka stated the contractor would work with Mr. Stcynske on this matter. Jim Snapko, 1367 Indian Oaks Trail, reported he has landscaping and rocks within eight feet of the road. He requested the City work with him to keep as much of this area undisturbed as possible. Public Works Director/City Engineer Polka commented the City would work with him. She explained that any trees slated for removal would be marked by the contractor. Mr. Atwood, 4137 James, asked how the City came up with the 5% interest rate. Public Works Director/City Engineer Polka indicated the City’s assessment calls for an interest rate that is 2% over the bonding rate, which is 3%. Mr. Atwood questioned if residents would be charged extra for the sod and repair work. Public Works Director/City Engineer Polka reported this expense was already included in the contract and assessment amounts. Ms. Anderson requested all subsoil be compacted to assist settling the dirt. Steven Anderson, 1361 West Floral Drive, requested staff provide him with further information on the City’s deferral program. Mayor Grant requested the City’s deferral program information be sent to all residents living in the project area. Councilmember Holden asked how this area would handle a large rain event if it were to occur while the project area was dug up. Andy Brotzler, WSB & Associates, explained the contractor would be responsible for maintaining adequate drainage during the entirety of the project. Councilmember Holmes reported this neighborhood was much smaller than the Venus project and anticipated the 2018 project would be completed quicker than the 2017 project. Mr. Atwood asked if the contractor would receive a penalty if the project was not completed on time. Public Works Director/City Engineer Polka stated this was the case. The Council was asked if the City has worked with Northwest Asphalt in the past. ARDEN HILLS CITY COUNCIL – MAY 14, 2018 10 Public Works Director/City Engineer Polka commented she was uncertain but noted Northwest Asphalt was a fantastic contractor to work with. Mr. Stcynske requested the City address the utility issues when this project was being worked on. He noted he had two telephone poles in one hole on his property. With no one coming forward to speak, Mayor Grant closed the public hearing at 9:02 p.m. 10. NEW BUSINESS A. Resolution 2018-034 – Awarding 2018 Street and Utility Improvement Project Contract to Northwest Asphalt Public Works Director/City Engineer Polka reported on February 26, 2018, the City Council adopted Resolution 2018-018 Approving the Plans and Specifications and Ordering the Advertisement for Bids. Bids were opened on Thursday, March 29, 2018. There were a total of eight bids received. The following table lists the bidders name and their total bid: Bidder Total Bid Northwest Asphalt, Inc. $2,491,595.86 T.A. Schifsky & Sons, Inc. $2,559,109.29 Forest Lake Contracting, Inc. $2,594,555.90 Park Construction Company $2,613,637.30 Northdale Construction Co., Inc. $2,628,143.42 Arndt Construction Company $2,716,004.10 Ryan Contracting Company $2,781,840.90 C.S. McCrossan Construction, Inc. $3,127,871.52 Public Works Director/City Engineer Polka stated the low bid is lower than the Engineer’s Estimate which is $2,686,970.00. Northwest Asphalt has completed similar projects successfully in the metro area. Staff reviewed a letter from WSB recommending award to Northwest Asphalt, Inc. as the lowest responsible/responsive bidder. Attached is Resolution 2018-034 awarding the 2018 Street and Utility Improvements to Northwest Asphalt, Inc. in the amount of $2,491,595.86. Staff recommends adoption of Resolution 2018-034. Councilmember Holmes stated she supported this project moving forward. MOTION: Councilmember Holmes moved and Councilmember McClung seconded a motion to adopt Resolution 2018-034, Awarding the 2018 Street and Utility Improvements Contract to Northwest Asphalt, Inc. in the amount of $2,491,595.86. Councilmember Holden encouraged staff to get the drainage right within this project area on the first try. The motion carried (5-0). ARDEN HILLS CITY COUNCIL – MAY 14, 2018 11 B. Resolution 2018-035 – Adopting 2018 Street and Utility Improvement Project Special Assessment Roll Public Works Director/City Engineer Polka requested the Council adopt the 2018 Street and Utility Improvement Project Special Assessment Roll. She noted the staff report for this item was presented under Item 9A. Mr. Brotzler reported that all objections to the proposed assessments for the 2018 Street and Utility project had to be provided to City staff in writing at this meeting. Public Works Director/City Engineer Polka reported staff had received two written objections at this meeting. MOTION: Councilmember Holden moved and Councilmember McClung seconded a motion to adopt Resolution 2018-035 Adopting Assessment Roll for the 2018 Street and Utility Improvement Project. The motion carried (5-0). C. Resolution 2018-036 – Awarding Johanna Marsh Park Improvement Project Contract to Sunram Construction and Accepting Proposal from Minnesota/Wisconsin Playground for Playground Equipment Installation This item was moved to the Consent Agenda. D. Utility Rate Study and Ordinance 2018-001 Amending the 2018 Fee Schedule and Authorizing Summary Ordinance Publication City Administrator Perrault stated in 2017, the City Council directed Ehlers to conduct a utility rate study to ensure the financial health of the City’s Enterprise Funds. The study is to assess current and future needs, and to project rate increases for future years. The first iteration of the utility rate study was presented at the January 15, 2018 Work Session. A second Work Session was held on February 12, 2018 to discuss capital projects as they relate to the utility rate study. A third Work Session was held on March 19, 2018, at this meeting the Council directed staff and Ehlers to bring the updated version of the study and results to a Council meeting. Note, the rates will be effective for the second quarter billing cycle. City Administrator Perrault explained Ehlers would be presenting their results and recommendations at the City Council meeting and be available for any questions. Note, this presentation will be to address the rates and give recommendations on bonding amounts; any necessary bonding will be determined at a later date by the City Council. Jeanne Vogt, Ehlers & Associates, discussed the purpose of the Utility Rate study noting rate structures and usage rates were reviewed for water, sewer and storm water. She reported a base model for existing operations and capital requirements was prepared. She noted the impacts of TCAAP had to be considered. She stated going forward, the utility rates would be reviewed on an annual basis. ARDEN HILLS CITY COUNCIL – MAY 14, 2018 12 Ms. Vogt commented on the findings from the study noting the Storm Water and Water Fund have sufficient cash balances but needs some work. It was noted the Sewer Fund has an insufficient balance and requires a rate increase. She recommended the City eliminate the undeveloped surface water management fee along with the standby fee. She reviewed the City’s fixed costs and commented on the City’s tiered billing system, describing how the system had to align with water usage. The City’s existing water rates were discussed further with the Council. She reported the existing tiers were found to be appropriate. She noted cash balances were not sufficient to pay for capital projects and recommended the City issue debt for the 2018 projects. She explained the current usage rates meet the conservation standards per State Statute, but noted a rate increase will be required to allow for payment of future debt service. Ms. Vogt recommended the City consider a 6.5% utility rate increase for 2018 through 2022 and 2% from 2023 through 2028. She reviewed how the proposed rate change would impact the water rates. She discussed the proposed capital projects that would impact the water and sewer funds. She provided further comment on the proposed rate increases for the sewer and sanitary sewer rates noting the pros and the cons. She discussed how the proposed rate increases would impact the average resident. She recommended the Council adopt the recommended rate increases for all utility funds for 2018. Mayor Grant commented the last rate study was completed 10 years ago. He noted the Council contacted with Ehlers to complete this rate study to ensure the City was covering all of its costs. He discussed the capital projects that would be completed from the Water Fund in 2018. He stated it would be nice to level off these expenses, however each of these projects had to be completed this year. Councilmember Holmes questioned when the proposed rate increases would take effect. City Administrator Perrault reported the rate increases would go into effect the second quarter of 2018. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to adopt Ordinance 2018-001, Amending the 2018 Fee Schedule Updating the Utility Rates and Authorizing Publication of the Summary Ordinance. The motion carried (5-0). 11. UNFINISHED BUSINESS None. 12. COUNCIL COMMENTS Councilmember Holmes stated she and several members of the Council attended the NYFS Leadership Luncheon on Wednesday, May 2. She reported this was a great fundraising event and encouraged members of the public to attend next year. Councilmember Holmes commented on several donations the Arden Hills Foundation had recently received. ARDEN HILLS CITY COUNCIL – MAY 14, 2018 13 Mayor Grant explained the unemployment rate was down to 3.9% nationally and commented how this was impacting the metro area. Mayor Grant requested staff speak with the contractor regarding the cones being used on County Road E in order to reduce the level of confusion for drivers. ADJOURN MOTION: Mayor Grant moved and Councilmember Holden seconded a motion to adjourn. The motion carried unanimously (5-0). Mayor Grant adjourned the Regular City Council Meeting at 9:53 p.m. __________________________ __________________________ Dave Perrault David Grant City Administrator Mayor Approved: June 4, 2018 CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION MAY 21, 2018 5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the City Council Work Session at 5:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Dave McClung and Steve Scott Absent: Councilmember Fran Holmes (Excused) Also present: City Administrator Dave Perrault, City Planner Matthew Bachler, Deputy Clerk Jolene Trauba, Ramsey County Undersheriff Rich Clark, Ramsey County Commander Jeff Ramacher, Grand Real Estate Advisors’ Judd Fenlon, Lyngblomsten President and CEO Jeff Heinecke, North Heights Lutheran Church President John Oldfield and Wold Architects and Engineers’ Rick Moore 1. AGENDA ITEMS A. Ramsey County Sheriff Introduction Undersheriff Rich Clark introduced Commander Jeff Ramacher. Commander Ramacher will be handling the operations portion of uniform patrol. Commander Ramacher mentioned that he has been with the Sheriff’s office for 21 years and grew up Moundsview, so he views this area as his community. Councilmember Brenda Holden asked if there was anything more that could be done about mailbox theft, cars being broken into and package theft. Social media was discussed as a means to inform residents about issues and crime reminders. Undersheriff Clark said he is pushing for another investigator on the Financial Crimes Task Force. Discussion centered around neighborhood block captains and community crime mapping. ARDEN HILLS CITY COUNCIL WORK SESSION – MAY 21, 2018 2 Councilmember Holden suggested a demonstration during a City Council meeting showing the viewers a demonstration of how to use community crime mapping. It was decided that staff should schedule a quarterly update from the Sheriff’s Office during a regular City Council meeting. Discussion ensued regarding the officers stopping to visit with residents as they are making their rounds through the neighborhoods, and the possibility of cameras in City Parks. B. Concept Plan Review – Lyngblomsten and North Heights Lutheran Church City Planner Matthew Bachler noted the Council had a previous Concept Plan Review with Lyngblomsten and North Heights Church at the March 20, 2017 Work Session. At that time there were concerns about building height, density, traffic and the required rezoning of the property. Updates have been made to the plan and have been brought forward to review. Grand Real Estate Advisors’ Judd Fenlon gave a presentation highlighting changes they have made to the proposed development area. He mentioned that time was spent site planning and investigating potentially changing the location to the north side of the property but there was too much wetland, so they have continued to focus on the south side of the church. They are proposing to purchase approximately seven acres of land from North Heights Lutheran Church and build a continuum of care campus comprised of approximately 100 independent living units, 50 assisted living units and a 50 unit nursing home. They are motivated to preserve as many of the site amenities as possible including mature trees and the wetland, and provide connectivity via walking paths and sidewalks surrounding the site and to the park. Councilmember Holden asked if they have considered sharing part of the parking lot with the church rather than build an entirely new lot. Mr. Fenlon replied that more discussion and study will be needed to see how frequently events are held that fill up the current lot and how difficult it would be to share the lot. Wold Architects and Engineers’ Rick Moore discussed the rendering of the building, which included lowering the height of the building which will now be from 47 to 52 feet, noting the highest part of the building would be the entrance. He also showed street view drawings with perspectives from Highway 10 and Snelling Avenue. Building colors and materials have not been been finalized. Mr. Fenlon noted that a demand study was done in the primary market area and it was determined that there is a need for 534 senior housing units now and the need will grow to 650 by 2021. A traffic study was also commissioned showing there would be approximately 660 total daily trips generated by the facility, 35 trips during the morning peak time and 55 during the evening peak time. Councilmember Holden stated that she isn’t worried about the amount of traffic that could be generated by the facility. Councilmember Steve Scott asked if the exits would be controlled intersections. ARDEN HILLS CITY COUNCIL WORK SESSION – MAY 21, 2018 3 Discussion ensued regarding the possible need for controlled intersections at the parking lot exits and a possible separate entrance to the housing area. City Planner Bachler confirmed that the property would have to be built as a PUD, and it is currently zoned R-1. Councilmember Dave McClung stated he has all of the same concerns as he did with the previous plan; traffic, density and height. Councilmember Holden felt it would be a good use of the land, that traffic is not an issue, and the project would be an asset to the community. Councilmember Scott said he was not opposed to the project, but did have concerns about traffic. Mayor Grant noted the building height being lowered mitigates a previous concern of his, and he was not opposed to the project. He felt the traffic issues are probably resolveable. He encouraged the Lyngblomsten team to contact Councilmember Fran Holmes for her opinion on the project. C. Committees and Commissions – Joint Works Sessions with Council City Administrator Dave Perrault gave comments from Councilmember Holmes; she enjoys the joint work sessions and wants them to continue on an annual basis but the presentation should be limited to half an hour and only the chair should speak. After discussion, it was determined that the Council would like to continue to have a joint work session with the Planning Commission, but the other committees and commissions could work with the Council liaisons rather than come before the whole Council. D. Utility Bonding City Administrator Perrault reminded the Council that Ehler’s had given bonding recommendations and the Council had requested other scenarios with varying levels of debt. Councilmember Holden said she would like to look at the capital projects again to see if there is anything they want to change before they do the bonding. She noted the amount of interest that would need to be paid on each scenario. Mayor Grant favored scenario A. Councilmember Holden said she would like to strike the $200,000 for sewer lining in 2018 and use scenario A. Councilmember Scott leaned toward scenario B with the sewer lining as is. Councilmember McClung was comfortable with scenario B. Mayor Grant suggested taking out the sewer lining and bond an amount somewhere between scenario A and B. ARDEN HILLS CITY COUNCIL WORK SESSION – MAY 21, 2018 4 City Administrator Perrault noted that Councilmember Holmes felt she would support low bonding amounts. It was decided the council was 3-2 for scenario A. Staff was directed to bring a $2.6 million bond to the next Council meeting for approval. E. Residential Zoning Districts City Planner Bachler discussed the uses currently allowed in the R-1 and R-2 districts, as well as development standards and set back requirements. He noted the total number of properties that could be subdivided in R-1 would be about 16 and 7 in the R-2 district. He suggested the Council could consider changing or adding requirements to the subdivision and zoning codes regarding loss of neighborhood character, building height, residential floor area, and space between dwellings as a way to address concerns associated with infill deveopment. He asked the Council if they would like staff to do additional research that may include changes to the future land use map and regulations other communities have. Councilmember Holden passed photos of homes in a neighborhood of the City that were all unique, showing her distaste for identical houses being allowed side by side. Mayor Grant would be in favor of making changes to properties that are being used as non- residential. He felt our position would be better going in as R-1 than R-2 and hoping someone develops as R-1. City Planner Bachler said redevelopment projects on lots that are heavily wooded will need to have tree removal and he felt the zoning code language wasn’t clear enough to specify how much was too much. Councilmember McClung felt a consistent height requirement needs to be addressed. City Planner Bachler explained how the floor area ratio works; finished or finishable space is included that is at least six feet in height. The ratio is currently 30% of the lot area. Council would like to see Trinity Lutheran Church rezoned from R-2 to R-1. Staff will speak with the church before a public hearing notice goes out. F. Residential Accessory Structures City Planner Bachler explained that the question of the setbacks on accessory structures has often come up with residents wondering why the requirement is ten feet. He provided the accessory structure setback requirements for neighboring communities and asked if Council would like staff to look at the City requirements. After discussion, the consensus was to keep the current residential accessory structure setbacks. ARDEN HILLS CITY COUNCIL WORK SESSION – MAY 21, 2018 5 G. Council Technology Reimbursement City Administrator Perrault noted that the Council should consider a possible policy of $30 a month for technology reimbursement. Mayor Grant said the Personnel Committee had discussed the reimbursement at $25-30 per month for cell phone and internet services, ink and paper. He mentioned that the City Attorney said a normal technology reimbursement was $35. Council would be required to proof on an annual basis that they are using technology services. After discussion it was decided a $30 reimbursement would be acceptable. City Administrator Perrault asked how they would like the reimbursement structured and said quarterly payments would be easiest for staff. Staff was directed to draft the policy with funds to be dispersed quarterly. H. City Planner Out of Class Pay No discussion, Council agreed bring the out of class pay forward for approval. I. Planning Services RFP No discussion, Council agreed that staff could move forward with a Planning Services RFP. 2. COUNCIL COMMENTS AND STAFF UPDATES Councilmember Scott announced a Military and Family Fun Day on May 24 from 4-8 pm at the Ben Franklin Readiness Center. The Suburban Ramsey County Beyond the Yellow Ribbon program is supporting the event. There will be free food and the Ramsey County Canine Unit, along with military displays. Councilmember Holden asked if anyone was surprised that the cartridge was in Minnesota. City Administrator Perrault said it was being displayed in the County Manager’s office. Mayor Grant said it would be put in the City display case for a couple of months. Councilmember Holden reported on Round Lake. She stated that the EPA is starting to back down to what the Army wanted to do. MPCA met with legislators to try to get more leverage so the EPA doesn’t sign off on the agreement. It may not be resolved for the State of Minnesota and the Army. Councilmember Holden asked if we could get counts of how many people are watching the live streams of Council meetings. ARDEN HILLS CITY COUNCIL WORK SESSION – MAY 21, 2018 6 Councilmember Holden asked about an email that the Council recently received from City Planner Bachler regarding Community Development Block Grants. Discussion ensued. Staff was directed to write a memo to be discussed further at the June 11 Council meeting. Mayor Grant informed the Council that peat soil was found on a section of the new trail being constructed on Old Snelling. Different solutions are being considered. Mayor Grant brought up State Fair parking as an issue that should get on the list of things to discuss soon. City Planner Bachler noted that at the 2040 Comp Plan Update had been tabled at the last Council meeting. He asked if there were any further changes they would like made. Preliminary comments on the draft have been received from the Met Council. He would like to start the six month review process at this time. ADJOURN Mayor Grant adjourned the City Council Work Session at 7:58 p.m. __________________________ __________________________ Jolene Trauba David Grant Deputy Clerk Mayor Page 1 of 1   CONSENT ITEM 6A MEMORANDUM DATE: June 11, 2018 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst SUBJECT: Claims & Payroll Budgeted Amount: Actual Amount: Funding Source: NA NA NA Council Should Consider the Following Options: A. Approve Claims and Payroll Or B. Reject Claims and Payroll Supporting Documents: Payroll 2018 Payroll #11 ....................................................................................... $ 100,791.13 Total Payroll ....................... $ 100,791.13 Accounts Payable Claims Through 06/08/2018 Paid Claims---5/26/2018 thru 06/08/2018 (Check No 47556 – 47598 and ACH Checks) .......................................... $ 637,285.02 Total Accounts Payable ..... $ 637,285.02 Total Claims ..... $ 738,076.15 CITY OF ARDEN HILLS PAYROLL # 9 CHECKS DATED: 06/01/18 Biweekly: 05/12/18 - 05/25/18 EMPLOYEE DEDUCTIONS AMT.Payment Method FIT 5,884.67 EFT SIT 2,895.75 EFT FICA Oasdi 4,168.71 EFT FICA Medicare 974.95 EFT TOTAL TAXES 13,924.08 Health Premium 1,460.91 A/P Check* Dental Premium 243.53 A/P Check* FSA Health Care Reimb. 0.00 A/P Check* FSA Dependent Care Reimb. 208.33 A/P Check* TOTAL FLEXIBLE SPENDING 1,912.77 HSA Health Saving 175.00 Health Care Savings Plan-Retirement EFT Health Care Savings Plan-2% 394.12 EFT Health Care Savings Plan-4% 539.56 EFT TOTAL HEALTH SAVINGS 1,108.68 PERA 3,839.04 EFT ICMA 1,188.92 EFT Central Pension Fund-Union 614.40 A/P Check* MN State Retirement System 0.00 EFT TOTAL RETIREMENT 5,642.36 IUOE 49 Dues (Union) 138.00 A/P Check* LTD/STD Insurance 1,092.92 A/P Check* PERA Life Insurance 24.00 A/P Check* Life/Addl/Dep Life 78.00 A/P Check* UNUM 19.51 A/P Check* AFLAC 64.56 EFT TOTAL VOLUNTARY 1,416.99 Total Employee Deductions 24,004.88 Net Payroll 0.00 Direct Deposit 45,970.23 EFT Gross Payroll Tie-Out 69,975.11 STD/LTD Gross - Up Plus City Paid Benefit 30,816.02 ICMA Benefit Held 0.00 TOTAL PAYROLL COST 100,791.13 FICA TIE-OUT Gross Payroll 69,975.11 Less Total FSA 1,912.77 Plus Employer Match ICMA 0.00 Plus ICMA Benefit Held 0.00 Net P/R Subject to FICA 68,062.34 FICA Oasdi @ 6.20% 4,168.71 FICA Medicare @ 1.45% 974.95 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans- fers are typically made two business days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. 5,143.66 CITY BENEFIT 4,168.71 974.95 348.00 18,644.64 542.45 19,187.09 1,622.50 1,622.50 4,429.67 85.10 4,777.67 85.10 City of Arden Hills City Council Meeting for June 11, 2018 P:\Planning\Planning Cases\2018\PC 18-011 - 1377 Arden Oaks Drive & 1415 County Road E - Minor Subdivision\Memos_Reports_18-011 Page 1 of 3 CONSENT ITEM – 6B MEMORANDUM DATE: June 11, 2018 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Matthew Bachler, City Planner SUBJECT: Planning Case #18-011 Applicant: David Beamish Property Location: 1377 Arden Oaks Drive and 1415 County Road E Request: Minor Subdivision for Lot Line Adjustment Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion to approve Planning Case 18-011 for a Minor Subdivision for a Lot Line Adjustment at 1377 Arden Oaks Drive and 1415 County Road E, based on the findings of fact and the submitted plans, as amended by the two (2) conditions in the June 11, 2018 Report to the City Council. Background A Minor Subdivision is being requested for a lot line adjustment between 1377 Arden Oaks Drive and 1415 County Road E. The lot line adjustment would result in a parcel of land measuring 30 feet in width by 100 feet in depth being transferred from the northern side of the property at 1415 County Road E to the southern side of the property at 1377 Arden Oaks Drive. No new lots would be created as a result of the lot line adjustment. The property owner of 1377 Arden Oaks Drive currently has permission from the adjacent property owner to use the subject area of land to access the walkout basement and rear yard on their property. The proposed lot line adjustment would allow the applicant to formally purchase the parcel from the owner of 1415 County Road E. City of Arden Hills City Council Meeting for June 11, 2018 P:\Planning\Planning Cases\2018\PC 18-011 - 1377 Arden Oaks Drive & 1415 County Road E - Minor Subdivision\Memos_Reports_18-011 Page 2 of 3 Plan Evaluation A full evaluation of the proposal was presented to the Planning Commission on June 6, 2018. The staff report to the Planning Commission is provided in Attachment D. Both properties are located in the R-1 District and the lot line adjustment would not result in any new nonconforming issues on either of the properties. Findings of Fact The Planning Commission reviewed Planning Case 18-011 at their meeting on June 6, 2018. The Planning Commission offers the following findings of fact for consideration: 1. The properties at 1377 Arden Oaks Drive and 1415 County Road E are located in the R-1 – Single-Family Residential Zoning District. 2. The Arden Hills 2030 Comprehensive Plan designates the properties at 1377 Arden Oaks Drive and 1415 County Road E as LDR – Low Density Residential. 3. The applicant has submitted an application for a Minor Subdivision for a lot line adjustment that would transfer a 3,000 square foot parcel of land from 1415 County Road E to 1377 Arden Oaks Drive. 4. The proposed lot line adjustment would not result in any new lots for development purposes. 5. The proposal does not include any additions to the existing dwellings or modifications to the access driveways on the subject properties. 6. The owners of the platted lot have filed with the zoning administrator a registered land survey of the properties where the lot line adjustment is proposed. 7. The parcel at 1377 Arden Oaks Drive resulting from the lot line adjustment would meet all of the minimum requirements for the R-1 District. 8. The parcel at 1415 County Road E currently does not meet the minimum lot width or side yard corner setback requirements for the R-1 District. 9. The proposed lot line adjustment would not increase the nonconforming lot width or side yard corner setback for the parcel at 1415 County Road E. The parcel at 1415 County Road E resulting from the lot line adjustment would meet all other minimum requirements for the R-1 District. 10. The proposed division will not be detrimental to the public welfare or injurious to adjacent tracts in the area in which the subdivision tract is located. Recommendation The Planning Commission has recommend approval (4-0) of Planning Case 18-011 for a Minor Subdivision for a Lot Line Adjustment at 1377 Arden Oaks Drive and 1415 County Road E, City of Arden Hills City Council Meeting for June 11, 2018 P:\Planning\Planning Cases\2018\PC 18-011 - 1377 Arden Oaks Drive & 1415 County Road E - Minor Subdivision\Memos_Reports_18-011 Page 3 of 3 based on the findings of fact and the submitted plans, in the June 11, 2018 Report to the City Council, as amended by the following two (2) conditions: 1. The applicant shall record the Minor Subdivision with Ramsey County and a copy shall be provided to the City within sixty (60) days of the City’s approval. 2. Monument stakes shall be installed to demarcate the new property line between 1377 Arden Oaks Drive and 1415 County Road E. Public Notice A public hearing notice was mailed to all properties within 500 feet of the subject property and published in the Shoreview-Arden Hills Bulletin on May 23, 2018. Public Comments Staff has not received any public comments regarding this application. The Planning Commission held the required public hearing for the Minor Subdivision at their meeting on June 6, 2018. No public comments were made during the public hearing. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on April 30, 2018. Pursuant to Minnesota State Statute, the City must act on this request by June 29, 2018 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. With consent of the applicant, the City may extend the review period beyond the initial 120 days. Attachments A. Land Use Application B. Site and Aerial Map C. Survey for Minor Subdivision D. Report to the Planning Commission, June 6, 2018 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. © Ramsey County Enterprise GIS Division 600.0 THIS MAP IS NOT TO BE USED FOR NAVIGATION 1: NAD_1983_HARN_Adj_MN_Ramsey_Feet Feet600.00300.00 1377 Arden Oaks Drive & 1415 County Road E 3,600 Enter Map Description Notes This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. © Ramsey County Enterprise GIS Division 200.0 THIS MAP IS NOT TO BE USED FOR NAVIGATION 1: NAD_1983_HARN_Adj_MN_Ramsey_Feet Feet200.00100.00 1377 Arden Oaks Drive & 1415 County Road E 1,200 Enter Map Description Notes 1415 COUNTY ROAD E & 1377 ARDEN OAKS DRIVE 18407 N:\Projects\18047\18047PDF.dwg, 4/24/2018 12:33:55 PM City of Arden Hills Planning Commission Meeting for June 6, 2018 P:\Planning\Planning Cases\2018\PC 18-011 - 1377 Arden Oaks Drive & 1415 County Road E - Minor Subdivision\Memos_Reports_18-011 Page 1 of 7 MEMORANDUM DATE: June 6, 2018 PC Agenda Item 4.A TO: Planning Commission Chair and Commissioners FROM: Matthew Bachler, City Planner SUBJECT: Planning Case #18-011 – Public Hearing Required Applicant: David Beamish Property Location: 1377 Arden Oaks Drive and 1415 County Road E Request: Minor Subdivision for Lot Line Adjustment Requested Action The applicant has requested approval of a Minor Subdivision for a lot line adjustment that would transfer a 3,000 square foot parcel of land from the property at 1415 County Road E to 1377 Arden Oaks Drive. Background 1. Overview of Request: A Minor Subdivision is being requested for a lot line adjustment between 1377 Arden Oaks Drive and 1415 County Road E. The lot line adjustment would result in a parcel of land measuring 30 feet in width by 100 feet in depth being transferred from the northern side of the property at 1415 County Road E to the southern side of the property at 1377 Arden Oaks Drive. The property owner of 1377 Arden Oaks Drive currently has permission from the adjacent property owner to use the subject area of land to access the walkout basement and rear yard on their property. The proposed lot line adjustment would allow the applicant to formally purchase the parcel from the owner of 1415 County Road E. The lot line adjustment would not result in any new nonconforming issues on either of the two properties. City of Arden Hills Planning Commission Meeting for June 6, 2018 P:\Planning\Planning Cases\2018\PC 18-011 - 1377 Arden Oaks Drive & 1415 County Road E - Minor Subdivision\Memos_Reports_18-011 Page 2 of 7 2. Surrounding Area: Direction Future Land Use Plan Zoning Existing Land Use North LDR – Low Density Residential R-1 Single-Family Residential Single-Family Residential South LDR – Low Density Residential R-1 Single-Family Residential Single-Family Residential East LDR – Low Density Residential R-1 Single-Family Residential Single-Family Residential West LDR – Low Density Residential R-1 Single-Family Residential Single-Family Residential 3. Site Data: Future Land Use Plan: 1415 County Road E: LDR – Low Density Residential 1377 Arden Oaks Drive: LDR – Low Density Residential Existing Land Use: 1415 County Road E: Single Family Dwelling 1377 Arden Oaks Drive: Single Family Dwelling Zoning: 1415 County Road E: R-1 Single Family Residential 1377 Arden Oaks Drive: R-1 Single Family Residential Lot Size: 1415 County Road E: 25,461 square feet 1377 Arden Oaks Drive: 16,213 square feet Topography: Site is relatively flat Plan Evaluation 1. Chapter 11, Subdivision Code Review A. Street Plan and Streets No new streets would be required as part of the Minor Subdivision proposal. The properties both currently have access driveways on Arden Oaks Drive and these would not be altered. B. Lots All lots are required to abut by their full frontage on a public street and meet the minimum lot dimensions required by the Zoning Code. The two lots have full frontage on a public street and meet the minimum standards for the R-1 District. C. Park Dedication The Subdivision Code requires developers of subdivisions that result in new dwelling units dedicate to the public a reasonable percentage of the tract to be developed, or pay a park development fee. The proposed Minor Subdivision would not result in any new dwelling units and the park dedication requirements do not apply in this case. City of Arden Hills Planning Commission Meeting for June 6, 2018 P:\Planning\Planning Cases\2018\PC 18-011 - 1377 Arden Oaks Drive & 1415 County Road E - Minor Subdivision\Memos_Reports_18-011 Page 3 of 7 D. Division or Consolidation of Platted Lots of Record The Subdivision Code requires compliance with the following criteria in order to be considered for a Minor Subdivision of previously platted lots: • The owner(s) of the platted lot(s) to be so divided or consolidated shall file with the zoning administrator a survey or registered land survey of the lot(s) to be divided or consolidated. Criterion met. • The parcels or tracts resulting from the division or consolidation, as depicted in the survey or registered land survey, shall not have an area, dimensions or setbacks which are less than the minimum requirements specified for the zoning district in which the parcels or tracts are located in the zoning ordinance. Criterion met. • It is determined that the proposed division or consolidation will not be detrimental to the public welfare or injurious to adjacent tracts in the area in which the subdivision tract is located. Criterion met. • The proposed division or consolidation shall conform to such other requirements of this chapter, which the Planning Commission has specifically made such division or consolidation subject to at its first meeting at which the application for the division or consolidation is submitted. Criterion met. • Such filing fee as has been established in a resolution adopted by the Council shall be paid the zoning administrator with every application for an exemption under this paragraph. Criterion met. 2. Chapter 13, Zoning Code Review Section 1320 – R-1 District Provisions A. Lot Size and Dimensions The minimum lot area in the R-1 District is 14,000 square feet. The minimum lot width is 95 feet and the minimum depth is 130 feet. The existing lot at 1415 County Road E has a width of 75 feet and does not conform to the minimum width requirements. The proposed lot line adjustment would reduce the depth of 1415 County Road E, but would not result in a change to the lot’s width. All other area and dimension requirements are met by the two lots. Parcel Total Lot Area (Square Feet) Width (Feet) Depth (Feet) R-1 District Minimum 14,000 95 130 1377 Arden Oaks Drive 19,213 138 150 1415 County Road E 22,461 75 277 City of Arden Hills Planning Commission Meeting for June 6, 2018 P:\Planning\Planning Cases\2018\PC 18-011 - 1377 Arden Oaks Drive & 1415 County Road E - Minor Subdivision\Memos_Reports_18-011 Page 4 of 7 B. Setbacks The minimum principal structure setbacks in the R-1 District are 40 feet in the front yard, 30 feet in the rear yard, and a 10-foot minimum in the side yard with both side yards required to add up to a total of 25 feet. The property at 1415 County Road E is a corner lot and is required to maintain a 40 foot setback in the corner side yard. The existing dwelling at 1415 County Road E does not meet the minimum side yard corner setback of 40 feet from Arden Oaks Drive. The proposed lot line adjustment would not result in any change in the setback distance of the dwelling from Arden Oaks Drive. All other minimum setback requirements are met by the lot line adjustment. Parcel Front Yard (Feet) Side Yard Corner (Feet) Rear Yard (Feet) Side Yard (Feet) R-1 District Minimum 40 40 30 10/25 1377 Arden Oaks Drive 40.45 N/A 42.42 14.49 (North)/ 42.90 (South) 1415 County Road E 51.31 19.65 171.15 13.00 (West) C. Structure Coverage and Landscape Lot Area The maximum structure coverage permitted in the R-1 District is 25 percent and the minimum landscape lot area is 65 percent. With the lot line adjustment, both lots would be in compliance with the lot coverage requirements. D. Density The maximum residential density permitted in the R-1 District is three units per net acre. The existing properties are in conformance with the R-1 District density requirements and the lot line adjustment would not result in an increase in density. Parcel Structure Coverage (Square Feet) Structure Coverage (Percentage) Landscape Lot Area (Square Feet) Landscape Lot Area (Percentage) R-1 District Requirements -- 25% (max) -- 65% (min) 1377 Arden Oaks Drive 3,328 17.32% 13,240 68.91% 1415 County Road E 1,991 8.86% 19,445 86.57% City of Arden Hills Planning Commission Meeting for June 6, 2018 P:\Planning\Planning Cases\2018\PC 18-011 - 1377 Arden Oaks Drive & 1415 County Road E - Minor Subdivision\Memos_Reports_18-011 Page 5 of 7 E. Floor Area Ratio (FAR) The Floor Area Ratio (FAR) is the sum of the gross horizontal area of all floors of a building divided by the total lot area. Floor area is measured from the exterior sides of the exterior walls, but not including covered porches; decks; any space where the average floor-to-ceiling height is less than six feet; attached or detached garages; and other detached accessory structures. The R-1 District allows for an FAR of up to 30 percent for residential structures. Both properties appear to be in conformance with the R-1 District FAR requirements. No additions to the dwellings are proposed at this time that would result in an increase in the FAR. Findings of Fact The Planning Commission must make a finding as to whether or not the proposed application would adversely affect the surrounding neighborhood or the community as a whole based on the aforementioned factors. Staff offers the following findings for consideration: 1. The properties at 1377 Arden Oaks Drive and 1415 County Road E are located in the R-1 – Single-Family Residential Zoning District. 2. The Arden Hills 2030 Comprehensive Plan designates the properties at 1377 Arden Oaks Drive and 1415 County Road E as LDR – Low Density Residential. 3. The applicant has submitted an application for a Minor Subdivision for a lot line adjustment that would transfer a 3,000 square foot parcel of land from 1415 County Road E to 1377 Arden Oaks Drive. 4. The proposed lot line adjustment would not result in any new lots for development purposes. 5. The proposal does not include any additions to the existing dwellings or modifications to the access driveways on the subject properties. 6. The owners of the platted lot have filed with the zoning administrator a registered land survey of the properties where the lot line adjustment is proposed. 7. The parcel at 1377 Arden Oaks Drive resulting from the lot line adjustment would meet all of the minimum requirements for the R-1 District. 8. The parcel at 1415 County Road E currently does not meet the minimum lot width or side yard corner setback requirements for the R-1 District. 9. The proposed lot line adjustment would not increase the nonconforming lot width or side yard corner setback for the parcel at 1415 County Road E. The parcel at 1415 County Road E resulting from the lot line adjustment would meet all other minimum requirements for the R-1 District. 10. The proposed division will not be detrimental to the public welfare or injurious to adjacent tracts in the area in which the subdivision tract is located. City of Arden Hills Planning Commission Meeting for June 6, 2018 P:\Planning\Planning Cases\2018\PC 18-011 - 1377 Arden Oaks Drive & 1415 County Road E - Minor Subdivision\Memos_Reports_18-011 Page 6 of 7 Options and Motion Language Staff has provided the following options and motion language for this case. The Planning Commission should consider providing additional findings of fact as part of the motion to support their recommendation for approval or denial. • Recommend Approval with Conditions: Motion to recommend approval of Planning Case 18-013 for a Minor Subdivision at 1377 Arden Oaks Drive and 1415 County Road E, based on the findings of fact and the submitted plans, as amended by the two (2) conditions in the June 6, 2018 Report to the Planning Commission: 1. The applicant shall record the Minor Subdivision with Ramsey County and a copy shall be provided to the City within sixty (60) days of the City’s approval. 2. Monument stakes shall be installed to demarcate the new property line between 1377 Arden Oaks Drive and 1415 County Road E. • Recommend Approval as Submitted: Motion to recommend approval of Planning Case 18-013 for a Minor Subdivision at 1377 Arden Oaks Drive and 1415 County Road E, based on the findings of fact and the submitted plans in the June 6, 2018 Report to the Planning Commission. • Recommend Denial: Motion to recommend denial of Planning Case 18-013 for a Minor Subdivision at 1377 Arden Oaks Drive and 1415 County Road E, based on the following findings: findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. • Table: Motion to table Planning Case 18-013 for a Minor Subdivision at 1377 Arden Oaks Drive and 1415 County Road E: a specific reason and information request should be included with a motion to table. Public Notice A public hearing notice was mailed to all properties within 500 feet of the subject property and published in the Shoreview-Arden Hills Bulletin on May 23, 2018. Public Comments Staff has not received any public comments regarding this application. City of Arden Hills Planning Commission Meeting for June 6, 2018 P:\Planning\Planning Cases\2018\PC 18-011 - 1377 Arden Oaks Drive & 1415 County Road E - Minor Subdivision\Memos_Reports_18-011 Page 7 of 7 Deadline for Agency Actions The City of Arden Hills received the completed application for this request on April 30, 2018. Pursuant to Minnesota State Statute, the City must act on this request by June 29, 2018 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. With consent of the applicant, the City may extend the review period beyond the initial 120 days. Attachments A. Land Use Application B. Site and Aerial Map C. Survey for Minor Subdivision City of Arden Hills City Council Meeting for June 11, 2018 P:\Planning\Planning Cases\2018\PC 18-013 - 3246 New Brighton Road - Preliminary & Final Plat and Comprehensive Plan Amendment\Memos_Reports_18-013 Page 1 of 1 CONSENT ITEM – 6C MEMORANDUM DATE: June 11, 2018 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Matthew Bachler, City Planner SUBJECT: Planning Case #18-013 Applicant: Journey Home Minnesota Property Location: 3246 New Brighton Road Request: Johanna Station No. 1 Development Contract Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion to approve the Development Contract with Journey Home Minnesota for the Johanna Station No.1 redevelopment at 3246 New Brighton Road, based on the City Council approval of Planning Case 18-013 on May 29, 2018. Background On May 29, 2018, the City Council approved Planning Case 18-013 for a Preliminary and Final Plat and Comprehensive Plan Amendment at 3246 New Brighton Road. A Development Contract is required to be signed between the City and the property owner before the City signs the Final Plat. The City Attorney has prepared the Development Contract (Attachment A). Attachments A. Johanna Station No. 1 Development Contract 1 198004v3 (reserved for recording information) DEVELOPMENT CONTRACT (Developer Installed Improvements) LAKE JOHANNA STATION 1 (PC #18-013) This DEVELOPMENT AGREEMENT (“Agreement”) is dated effective ____________ ___, 2018, and is entered into by and between the CITY OF ARDEN HILLS, a Minnesota statutory city (“City”) and JOURNEY HOME MINNESOTA, a Minnesota nonprofit corporation (the “Developer”). 1. REQUEST FOR PLAT APPROVAL. The Developer submitted a completed application on the 18th day of May, 2018, requesting the City to approve a plat for LAKE JOHANNA STATION 1 (referred to in this Contract as the "plat"). The land is situated in the County of Ramsey, State of Minnesota, and is legally described on Exhibit A attached hereto (the “Subject Property”). The Developer will subdivide the property into three (3) single family residential lots. 2. CONDITIONS OF PLAT APPROVAL. On the 29th day of May, 2018, the Arden Hills City Council approved the plat on condition that the Developer enter into this Contract, furnish the security required by it, obtain approval by the Metropolitan Council to amend the Arden Hills 2030 Comprehensive Plan to change the 2030 Future Land Use Map designation of the Subject Property from Public and Institutional use to Very Low Density Residential use; and record the plat with the Ramsey County Recorder within 60 days of the City Council’s approval of the Final Plat and provide the City with a recorded copy. 3. CITY COUNCIL REVIEW. On the 29th day of May, 2018, the City Council reviewed the application at a public hearing, the reports and recommendations of the City’s staff and consultants, the reports 2 198004v3 and requests of the Developer, and has approved the Preliminary and Final Plat, and Comprehensive Plan Amendment, all subject to the terms and conditions contained herein. 4. TERMS AND CONDITIONS. In consideration of the City’s development approvals, in compliance with the City’s development regulations, and in consideration of the undertakings expressed herein, the parties agree: A. Preliminary and Final Plat, and Comprehensive Plan Amendment: 1. That the project shall be completed in accordance with the submitted plans as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. That the execution of the Final Plat shall be contingent upon the Metropolitan Council’s approval of the Comprehensive Plan Amendment. 3. That the development agreement shall be prepared by the City Attorney and subject to City Council approval. The development agreement shall be executed prior to execution of the Final Plat. 4. That the Developer shall submit a park dedication equal to ten percent of the total land area, which is approximately 0.28 acres. Because the site does not provide for a feasible public park area, the Developer shall pay a park development fee in the amount of $6,500.00 per lot, for a total park dedication fee in the amount of $19,500.00. The dedication fee shall be submitted prior to the execution of the Final Plat. 5. The Developer shall be required to address and meet all comments/requirements outlined in the Memorandum provided by the Public Works Director/City Engineer dated May 22, 2018 prior to the issuance of any development permits. 6. That the Developer shall obtain approval from the Rice Creek Watershed District (RCWD) that all water and rate control standards have been met. Developer will obtain a copy of the approved RCWD permit and provide a copy to the City prior to the issuance of any development permits. 7. That the final grading, drainage and utility plans submitted by the Developer are subject to approval by the City Engineer prior to the commencement of any construction on the site. 8. The Developer shall provide a minimum of three (3) trees in the front yard of each lot. Coniferous trees must be at least six (6’) feet in height and deciduous trees must have at least a diameter of two and one-half (2 1/2”) inches. 9. That the Developer shall submit for approval by the City a Tree Preservation/Replacement Plan that provides for the required replacement trees on the 3 198004v3 site prior to the issuance of any building permits. If the City determines that there is not sufficient space on a site for the replacement tree plantings, the Developer shall work with the City to find an alternative off-site location, or a fee in lieu of the replacement trees will be required equaling the cost of materials and installation plus ten (10%) percent, as determined by the City Council. 10. Before construction, grading, or land clearing begins, Developer shall visibly mark trees or tree areas that are to be preserved and city-approved tree protection fencing or other method shall be installed and maintained at the critical root zones of the trees to be protected. 11. The Developer shall submit a financial surety in the form of a Letter of Credit issued by a FDIC-insured Minnesota bank in the amount of 125 percent of the cost of materials and installation for the required replacement tree plantings prior to the issuance of any development permits. The City will hold the letter of credit for two full years from the date of the installation of the replacement trees. The letter of credit should not expire during the two-year period. 12. Survey monuments shall be placed and installed at all block corners, angle points, points of curves in streets, and at intermediate points as shown on the Final Plat. Pipes or streel rods shall be placed at the corners of each lot. 13. The Developer shall install wetland monument signs to adequately define the wetland buffer area, subject to the approval of the Public Works Director. 14. The Developer shall obtain sanitary sewer and water for the subdivision by connections to the City water and sewer systems. Extensions of the City services shall be subject to review and approval by the City Engineer, prior to the issuance of any building permits, and all associated costs shall be the responsibility of the Developer. 15. That upon completion of grading and utility work on the site, a grading as-built and utility as-built shall be provided to the City for review. 16. That the driveway openings providing access to each lot will be constructed off New Brighton Road and that the width of each driveway will be approved by the City prior to the issuance of any building permits. 17. That the project may require permits, including, but not limited to, MPCA-NPDES, Rice Creek Watershed District, Minnesota Department of Health, MPCA- Sanitary Sewer Extension, Ramsey County and City Right of Way, and City Grading and Erosion Control permits. Copies of all issued permits shall be provided to the City prior to the issuance of any building permits. 18. The Developer shall comply with all other applicable provisions of the City Code, City regulations and related Ordinances. 4 198004v3 5. DEVELOPMENT PLANS. The plat shall be developed in accordance with the following plans, which will be retained in Arden Hills Planning File No. PC 18-013. The plans shall not be attached to this Contract. The erosion control plan may also be approved by Ramsey County and the Rice Creek Watershed District. If the plans vary from the written terms of this Contract, the written terms shall control. The plans are: Plan A – Certificate of Survey, dated 12/04/2017 Plan B – Preliminary Plat, dated 05/11/2018 Plan C – Title Sheet (C-1), dated 05/17/2018 Plan D – Removal Plan (C-2), dated 05/17/2018 Plan E – Civil Site and Utility Plan (C-3), dated 05/17/2018 Plan F – Grading, Drainage, and Erosion Control Plan (C-4), dated 05/17/2018 Plan G – Details (C-5), dated 05/17/2018 Plan H – Storm Water Pollution Prevention Plan (C-6.1 and C-6.2), dated 05/17/2018 Plan I - Tree Inventory and Preservation Plan, dated 03/05/2018 Plan J – Final Plat, dated 05/17/2018 6. IMPROVEMENTS. The Developer shall install and pay for the following private improvements in accordance with the approved Plans: A. Sanitary Sewer System B. Water System C. Storm Sewer System D. Driveways, Parking Areas and connections to Streets E. Site Grading, Stormwater Filtration System and Erosion Control F. Landscaping and Tree Preservation G. Underground Utilities H. Setting of Iron Monuments I. Surveying and Staking The improvements shall be installed in accordance with the City subdivision ordinance; and any other ordinances of the City Code concerning erosion and drainage. Hours of construction, including moving of equipment and delivery, shall be limited to the hours of 7:00 a.m. to 9:00 p.m. on weekdays and 8:00 a.m. to 9:00 p.m. on any weekend or holiday. The Developer shall submit plans and specifications for permit which have been prepared by a competent registered professional engineer to the City for approval by the City Engineer which approval shall be provided on the condition that such submittals comply with the Plans and this Agreement. The Developer shall instruct its engineer to provide adequate field inspection personnel to assure an acceptable level of quality control. In addition, the City may, at the City's discretion and at the Developer's expense, have one or more City inspectors and a soil engineer inspect the work as the City may reasonably determine. The Developer, its contractors and subcontractors, shall follow all instructions received from the City's inspectors. The Developer's engineer shall 5 198004v3 provide for on-site project management. The Developer's engineer is responsible for design changes and contract administration between the Developer and the Developer's contractor. The Developer or his engineer shall schedule a pre-construction meeting at a mutually agreeable time at City Hall with all parties concerned, including the City staff, to review the program for the construction work. 7. IRON MONUMENTS. In accordance with Minnesota Statutes Section 505.021 and the Arden Hills City Code, the final placement of iron monuments for all lot corners must be completed before the “security” is released. The Developer's surveyor shall submit a written notice to the City certifying that the monuments have been installed. 8. PERMITS. The Developer shall obtain or require its contractors and subcontractors to obtain all necessary permits, including but not limited to: • Ramsey County for County Road Access and Work in County Rights-of-Way • City of Arden Hills for Building Permits and Grading and Erosion Control Permit • Rice Creek Watershed District for erosion control permit and storm water management permit 9. LICENSE. The Developer hereby grants the City, its agents, employees, officers and contractors a license to enter the subject property to perform all work and inspections deemed appropriate by the City in conjunction with plat development. 10. EROSION CONTROL. Prior to initiating site grading, the erosion control plan, shall be implemented by the Developer and inspected and approved by the City or Rice Creek Watershed District. The City or Rice Creek Watershed District may impose additional erosion control requirements if they would be beneficial. All areas disturbed by the excavation and backfilling operations shall be reseeded within 48 hours after the completion of the work or in an area that is inactive for more than seven (7) days unless authorized and approved by the City Engineer. Except as otherwise provided in the erosion control plan, seed shall be in accordance with the City's current seeding specification which may include certified oat seed to provide a temporary ground cover as rapidly as possible. All seeded areas shall be fertilized, mulched, and disc anchored as necessary for seed retention. The parties recognize that time is of the essence in controlling erosion. If the Developer does not comply with the erosion control plan and schedule or supplementary instructions received from the City or the Rice Creek Watershed District, the City may take such action as it deems appropriate to control erosion. The City will endeavor to notify the Developer in advance of any proposed action, but failure of the City to do so will not affect the Developer's and City's rights or obligations hereunder. If the Developer does not reimburse the City for any cost the City incurred for such work within ten (10) days, the City may draw down the letter of credit to pay any costs. No development, utility or street construction will be allowed and no building permits will be issued unless the plat is in full compliance with the approved erosion control plan. 11. GRADING PLAN. The plat shall be graded in accordance with the approved grading development and erosion control plan. The plan shall conform to City of Arden Hills specifications. The 6 198004v3 Developer certifies to the City that all lots with house footings placed on fill have been monitored and constructed to meet or exceed FHA/HUD 79G specifications. 12. CLEAN UP. The Developer shall clean dirt and debris from streets that has resulted from construction work by the Developer, home builders, subcontractors, their agents or assigns. Prior to any construction in the plat, the Developer shall identify in writing a responsible party and schedule for erosion control, street cleaning, and street sweeping. 13. OWNERSHIP OF IMPROVEMENTS. Upon completion of the work and construction required by this Contract and final acceptance by the City, the improvements lying within public easements shall become City property without further notice or action. 14. CLAIMS. In the event that the City receives claims from labor, materialmen, or others that work required by this Contract has been performed, the sums due them have not been paid, and the laborers, materialmen, or others are seeking payment from the City, the Developer hereby authorizes the City to commence an Interpleader action pursuant to Rule 22, Minnesota Rules of Civil Procedure for the District Courts, to draw upon the letters of credit in an amount up to 125 percent of the claim(s) and deposit the funds in compliance with the Rule, and upon such deposit, the Developer shall release, discharge, and dismiss the City from any further proceedings as it pertains to the letters of credit deposited with the District Court, except that the Court shall retain jurisdiction to determine attorneys' fees pursuant to this Contract. 15. PARK DEDICATION. The Developer shall pay a cash contribution of $19,500.00 in satisfaction of the City's park dedication requirements. The charge is equal to ten (10%) percent of the total buildable land area or a development fee of $6,500.00 per lot. The park dedication shall be provided prior to the execution of the Final Plat. 16. TREE PRESERVATION. All landscaping including tree plantings shall be installed in accordance with the approved tree preservation/restoration plan. 17. RESPONSIBILITY FOR COSTS. A. Except as otherwise specified herein, the Developer shall pay all costs incurred by it or the City in conjunction with the development of the plat, including but not limited to Soil and Water Conservation District charges, legal, planning, engineering and inspection expenses incurred in connection with approval and acceptance of the plat, the preparation of this Contract, review of construction plans and documents, and all costs and expenses incurred by the City in monitoring and inspecting development of the plat. B. The Developer shall hold the City and its officers, employees, and agents harmless from claims made by itself and third parties for damages sustained or costs incurred resulting from plat approval and development. The Developer shall indemnify the City and its officers, employees, and agents for all costs, damages, or expenses which the City may pay or incur in consequence of such claims, including attorneys' fees. C. The Developer shall reimburse the City for costs incurred in the enforcement of this Contract, including engineering and attorneys' fees. 7 198004v3 D. The Developer shall pay, or cause to be paid when due, and in any event before any penalty is attached, all special assessments referred to in this Contract. This is a personal obligation of the Developer and shall continue in full force and effect even if the Developer sells one or more lots, the entire plat, or any part of it. E. The Developer shall pay in full all bills submitted to it by the City for obligations incurred under this Contract within thirty (30) days after receipt. If the bills are not paid on time, the City may halt plat development and construction until the bills are paid in full. Bills not paid within thirty (30) days shall accrue interest at the rate of eighteen percent (18%) per year. F. In addition to the charges and special assessments referred to herein, other charges and special assessments may be imposed such as but not limited to sewer availability charges ("SAC"), City water connection charges, City sewer connection charges, and building permit fees. 18. DEVELOPER’S DEFAULT. In the event of default by the Developer as to any of the work to be performed by it hereunder, the City may, at its option, perform the work and the Developer shall promptly reimburse the City for any expense incurred by the City, provided the Developer, except in an emergency as determined by the City, is first given notice of the work in default, not less than forty-eight (48) hours in advance. This Contract is a license for the City to act, and it shall not be necessary for the City to seek a Court order for permission to enter the land. When the City does any such work, the City may, in addition to its other remedies, assess the cost in whole or in part. 19. MISCELLANEOUS. A. The Developer represents to the City that the plat complies with all city, county, metropolitan, state, and federal laws and regulations, including but not limited to: subdivision ordinances, zoning ordinances, and environmental regulations. If the City determines that the plat does not comply, the City may, at its option, refuse to allow construction or development work in the plat until the Developer does comply. Upon the City's demand, the Developer shall cease work until there is compliance. B. Third parties shall have no recourse against the City under this Contract. C. Breach of the terms of this Contract by the Developer shall be grounds for denial of building permits, including lots sold to third parties. D. If any portion, section, subsection, sentence, clause, paragraph, or phrase of this Contract is for any reason held invalid, such decision shall not affect the validity of the remaining portion of this Contract. F. If building permits are issued prior to the acceptance of public improvements, the Developer assumes all liability and costs resulting in delays in completion of public improvements and damage to public improvements caused by the City, Developer, its contractors, subcontractors, material men, employees, agents, or third parties. No sewer and water connection permits may be issued and no one may occupy a building for which a building permit is issued on either a temporary or permanent basis until the utilities are accepted by the City. 8 198004v3 G. The action or inaction of the City shall not constitute a waiver or amendment to the provisions of this Contract. To be binding, amendments or waivers shall be in writing, signed by the parties and approved by written resolution of the City Council. The City's failure to promptly take legal action to enforce this Contract shall not be a waiver or release. H. This Contract shall run with the land and may be recorded against the title to the property. The Developer covenants with the City, its successors and assigns, that the Developer is well seized in fee title of the property being final platted and/or has obtained consents to this Contract, in the form attached hereto, from all parties who have an interest in the property; that there are no unrecorded interests in the property being final platted; and that the Developer will indemnify and hold the City harmless for any breach of the foregoing covenants. I. Developer shall take out and maintain or cause to be taken out and maintained until six (6) months after the City has issued the last certificate of occupancy for the development, commercial general liability and property damage insurance covering personal injury, including death, and claims for property damage which may arise out of Developer's work or the work of its subcontractors or by one directly or indirectly employed by any of them. Limits for bodily injury and death shall be not less than $500,000 for one person and $1,000,000 for each occurrence; limits for property damage shall be not less than $200,000 for each occurrence; or a combination single limit policy of $1,000,000 or more. The City shall be named as an additional insured on the policy, and the Developer shall file with the City a certificate evidencing coverage prior to the City signing the plat. The certificate shall provide that the City must be given ten (10) days advance written notice of the cancellation of the insurance. J. Each right, power or remedy herein conferred upon the City is cumulative and in addition to every other right, power or remedy, express or implied, now or hereafter arising, available to City, at law or in equity, or under any other agreement, and each and every right, power and remedy herein set forth or otherwise so existing may be exercised from time to time as often and in such order as may be deemed expedient by the City and shall not be a waiver of the right to exercise at any time thereafter any other right, power or remedy. K. The Developer may not assign this Contract without the written permission of the City Council. The Developer's obligation hereunder shall continue in full force and effect even if the Developer sells one or more lots, the entire plat, or any part of it. L. Retaining walls that require a building permit shall be constructed in accordance with plans and specifications prepared by a structural or geotechnical engineer licensed by the State of Minnesota. Following construction, a certification signed by the design engineer shall be filed with the City Engineer evidencing that the retaining wall was constructed in accordance with the approved plans and specifications. 20. NOTICES. Required notices to the Developer shall be in writing, and shall be either hand delivered to the Developer, its employees or agents, or mailed to the Developer by certified mail at the following address: 899 Cobb Road, Shoreview, Minnesota 55126. Notices to the City shall be in writing and shall be either 9 198004v3 hand delivered to the City Administrator, or mailed to the City by certified mail in care of the City Administrator at the following address: c/o City of Arden Hills, 1245 West Highway 96, Arden Hills, Minnesota 55112. [Remainder of page intentionally left blank. Signatures contained on following pages.] 10 198004v3 CITY: CITY OF ARDEN HILLS By: ______________________________________ David Grant, Mayor (SEAL) And _____________________________________ Julie Hanson, City Clerk STATE OF MINNESOTA ) ( ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this _______ day of _________________, 2018, by David Grant and by Julie Hanson, respectively the Mayor and City Clerk of the City of Arden Hills, a Minnesota statutory city, on behalf of the City and pursuant to the authority granted by its City Council. __________________________________________ Notary Public 11 198004v3 DEVELOPER: JOURNEY HOME MINNESOTA By: ______________________________________ Blake Huffman, Its President STATE OF MINNESOTA ) ( ss. COUNTY OF SHERBURNE ) The foregoing instrument was acknowledged before me this ________ day of ______________, 2018 by Blake Huffman, the President of Journey Home Minnesota, a Minnesota nonprofit corporation, on behalf of the entity. ______________________________________________ Notary Public DRAFTED BY: CAMPBELL, KNUTSON Professional Association Grand Oak Office Center 860 Blue Gentian Road, Suite 290 Eagan, Minnesota 55121 Telephone: (651) 452-5000 JJJ 12 198004v3 EXHIBIT “A” TO DEVELOPMENT CONTRACT Legal Description of Property Being Final Platted as LAKE JOHANNA STATION 1 13 198004v3 MORTGAGE HOLDER CONSENT TO DEVELOPMENT CONTRACT ______________________________________, ___________________________, which holds a mortgage on all or part of the subject property, the development of which is governed by the foregoing Development Contract, which mortgage was recorded on ______________________, as Document No. ________________ with the office of the County Recorder/Registrar of Titles for Ramsey County, Minnesota, agrees that the Development Contract shall remain in full force and effect even if it forecloses on its mortgage. ________________________________________ By: ______________________________________ ___________________________ [print name] Its _________________________ [title] And _____________________________________ ___________________________ [print name] Its _________________________ [title] STATE OF MINNESOTA ) ( ss. COUNTY OF ___________ ) The foregoing instrument was acknowledged before me this ____ day of ____________, 2018, by _____________________________________ and __________________________________, respectively the _____________________________ and __________________________ of ____________________________, a ______________________, on behalf of said _____________________. ________________________________________ Notary Public DRAFTED BY: CAMPBELL KNUTSON Professional Association Grand Oak Office Center I 860 Blue Gentian Road, Suite 290 Eagan, Minnesota 55121 Telephone: (651) 452-5000 JJJ 14 198004v3 IRREVOCABLE LETTER OF CREDIT No. ___________________ Date: _________________ TO: City of Arden Hills 1245 West Highway 96 Arden Hills, Minnesota 55112 Dear Sir or Madam: We hereby issue, for the account of (Name of Developer) and in your favor, our Irrevocable Letter of Credit in the amount of $____________, available to you by your draft drawn on sight on the undersigned bank. The draft must: a) Bear the clause, "Drawn under Letter of Credit No. __________, dated ________________, 2______, of (Name of Bank) "; b) Be signed by the Mayor or City Administrator of the City of Arden Hills. c) Be presented for payment at (Address of Bank) , on or before 4:00 p.m. on ____________, 2______. This Letter of Credit shall automatically renew for successive one-year terms unless, at least forty-five (45) days prior to the next annual renewal date (which shall be November 30 of each year), the Bank delivers written notice to the ARDEN HILLS City Administrator that it intends to modify the terms of, or cancel, this Letter of Credit. Written notice is effective if sent by certified mail, postage prepaid, and deposited in the U.S. Mail, at least forty-five (45) days prior to the next annual renewal date addressed as follows: Arden Hills City Planner/Coordinator, 1245 West Highway 96, Arden Hills, MN 55112, and is actually received by the City Administrator at least thirty (30) days prior to the renewal date. This Letter of Credit sets forth in full our understanding which shall not in any way be modified, amended, amplified, or limited by reference to any document, instrument, or agreement, whether or not referred to herein. This Letter of Credit is not assignable. This is not a Notation Letter of Credit. More than one draw may be made under this Letter of Credit. This Letter of Credit shall be governed by the most recent revision of the Uniform Customs and Practice for Documentary Credits, International Chamber of Commerce Publication No. 600. We hereby agree that a draft drawn under and in compliance with this Letter of Credit shall be duly honored upon presentation. BY: ____________________________________ Its ______________________________ 15 198004v3 CERTIFICATE OF INSURANCE LIABILITY & WORKERS' COMPENSATION This certificate is issued as a matter of information only and confers no rights upon the certificate holder. This certificate does not amend, extend or alter the coverage afforded by the policies listed below. PROJECT: ___________________________________________ CERTIFICATE HOLDER & ADDITIONAL INSURED: City of Arden Hills ADDRESS: 1245 West Highway 96 Arden Hills, Minnesota 55112 ARCH/ENGR:__________________________________________ INSURED:_____________________________________________ ADDRESS:___________________________________ ___________________________________ AGENT: _______________________________________________ ADDRESS:___________________________________ ___________________________________ WORKERS' COMPENSATION COVERAGE POLICY #_________________________ EFFECTIVE DATE_____/_____/_____ EXPIRATION DATE_____/_____/_____ INSURANCE COMPANY:________________________________________ COVERAGE-Workers' Compensation, Statutory. Employers' Liability Limit $_____________Each Accident $______________Disease Policy Limit $______________ Disease Employee Limit ($500,000 Policy limit applies to both accident and disease) GENERAL LIABILITY POLICY #_________________________EFFECTIVE DATE_____/_____/_____ EXPIRATION DATE_____/_____/_____ INSURANCE COMPANY:________________________________________________ ( )Claims Made ( )Occurrence ( )Owner's & Contractors Protective ( ) Other LIMITS: General Aggregate Limit (Other Than Products-Completed Operations) $ ______________________ Products-Completed Operations Aggregate Limit $ ______________________ Personal & Advertising Injury Limit $ ______________________ Each Occurrence $ ______________________ 16 198004v3 COVERAGE PROVIDED Operations of Contractor: Yes_____ No_____ Government Immunity is Waived Yes_____No_____ Operations of Sub-Contractor (Contingent): Yes_____ No_____ Property Damage Liability Includes Does Personal Injury Include Damage Due to Blasting Yes_____No_____ Claims Related to Employment: Yes_____ No_____ Damage Due to Collapse Yes_____No_____ Completed Operations/Products: Yes_____ No_____ Damage To Underground Facilities Yes_____No_____ Contractual Liability (Broad Form): Yes_____ No_____ Broad Form Property Damage Yes_____No_____ EXCEPTIONS: AUTOMOBILE LIABILITY POLICY #__________________________ EFFECTIVE DATE: ____/____/____ EXPIRATION DATE: ____/____/____ INSURANCE COMPANY: _______________________________________ ( )Any Auto ( )All Owned Autos ( )Scheduled Autos ( )Hired Autos ( )Non-Owned Autos LIMITS: Bodily Injury $____________Each Person / $___________Each Occurrence OR Combined Single Limit $______________ Property Damage $______________Each Occurrence UMBRELLA EXCESS LIABILITY POLICY #_______________________ EFFECTIVE DATE:_____/_____/_____ EXPIRATION DATE:_____/_____/_____ INSURANCE COMPANY_________________________________________ LIMITS: Single Limit Bodily Injury and Property Damage $_______________Each Occurrence $__________________Aggregate COVERAGE PROVIDED: Applies in excess of the coverages listed above for Employers' Liability, General Liability, and Automobile Liability: Yes_____ No_____ Are any deductibles applicable to bodily injury or property damage on any of the above coverages? Yes_____No_____ If So, List Amount $________________ AGENT CARRIES ERRORS AND OMISSIONS INSURANCE: Yes_____No_____ Should any of the above described policies be cancelled before the expiration date thereof, the issuing company will mail 30 days notice to the parties to whom this certificate is issued. Dated at: ________________________ On: _______________________ By: ______________________________ MN License #________ Authorized Insurance Representative City of Arden Hills City Council Meeting for June 11, 2018 P:\Planning\Planning Cases\2018\PC 18-013 - 3246 New Brighton Road - Preliminary & Final Plat and Comprehensive Plan Amendment\Memos_Reports_18-013 Page 1 of 1 CONSENT ITEM – 6D MEMORANDUM DATE: June 11, 2018 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Matthew Bachler, City Planner SUBJECT: Planning Case #18-013 Applicant: Journey Home Minnesota Property Location: 3246 New Brighton Road Request: Resolution 2018-040 Authorizing the Submittal of the Comprehensive Plan Amendment for Lake Johanna Station 1 to the Metropolitan Council for Review Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion to Approve Resolution 2018-040 Authorizing the Submittal of the Comprehensive Plan Amendment for Lake Johanna Station 1 at 3246 New Brighton Road to the Metropolitan Council for Review Background On May 29, 2018, the City Council approved Planning Case 18-013 for a Preliminary and Final Plat and Comprehensive Plan Amendment at 3246 New Brighton Road. The Comprehensive Plan Amendment approval is subject to review by the Metropolitan Council before it can be put into effect. The Metropolitan Council requires that a city provide a copy of an adopted local resolution authorizing an amendment be submitted for review. Staff has drafted the attached resolution that would authorize staff to submit the amendment to the Metropolitan Council. Attachments A. Resolution 2018-040 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2018-040 RESOLUTION AUTHORIZING THE SUBMITTAL OF THE COMPREHENSIVE PLAN AMENDMENT FOR LAKE JOHANNA STATION 1 AT 3246 NEW BRIGHTON ROAD TO THE METROPOLITAN COUNCIL FOR REVIEW WHEREAS, the Arden Hills 2030 Comprehensive Plan was officially adopted by the City Council on September 28, 2009; and WHEREAS, on May 29, 2018, the City Council considered an application from Journey Home Minnesota for an amendment to the Arden Hills 2030 Comprehensive Plan to change the future land use designation of the property located at 3246 New Brighton Road from Public and Institutional to Very Low Density Residential; and WHEREAS, on May 29, 2018, the City Council approved the proposed Comprehensive Plan Amendment application for Lake Johanna Station 1 at 3246 New Brighton Road, subject to review by the Metropolitan Council pursuant to Minnesota Statutes §473.864; and NOW THERE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS, MINNESOTA, AS FOLLOWS: 1. City Staff is directed to submit the Comprehensive Plan Amendment Application for Lake Johanna Station 1 at 3246 New Brighton Road to the Metropolitan Council for review. ADOPTED this 11th day of June, 2018, by the City Council of the City of Arden Hills. CITY OF ARDEN HILLS By: ________________________________ David Grant, Mayor ATTEST: Julie Hanson, City Clerk DATE: June 11, 2018 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Sue Polka, Public Works Director/City Engineer SUBJECT: 0.5 MG Water Tower Rehabilitation - Payment Nos. 1 and 2 Budgeted Amount: Actual Amount: Funding Sources: $900,000 $519,800 Water Utility Fund Council Should Consider Approve Payment Nos. 1 and No. 2 to Osseo Construction Co., LLC, in the amount of $71,810.50 for the 0.5 MG Water Tower Rehabilitation project. Background/Discussion The City Council awarded the 0.5 MG Water Tower Rehabilitation project to Osseo Construction Co., LLC, on June 26, 2017, in the amount of $519,800.00. The water tower rehabilitation is underway. Five percent is being withheld from the work completed in accordance with the contract documents. The first two payment requests total $71,810.50. Staff recommends Council approve Payments No. 1 and No. 2. Attachments Attachment A: Application for Payment No. 1 Attachment B: Application for Payment No. 2 CONSENT ITEM – 6E MEMORANDUM Page 1 of 1 DATE: June 11, 2018 TO: Honorable Mayor and City Councilmembers David Perrault, City Administrator FROM: Sue Polka, Public Works Director/City Engineer SUBJECT: Old Snelling Trail and Watermain – Payment No. 1 Budgeted Amount: Actual Amount: Funding Sources: $2,977,000 $3,376,269.85 Ramsey County/MSAS, PIR, Development Reimbursement, Water Utility Council Should Consider The City Council is requested to approve Payment No. 1 for the Old Snelling Trail and Watermain Improvements Contract to Sunram Construction, Inc. in the amount of $270,512.93. Discussion On March 26, 2018, the City Council adopted Resolution 2018-022 Awarding the Old Snelling Trail and Watermain Improvements to Sunram Construction, Inc. in the amount of $3,376,269.85. The trail portion of the project is underway and the project is approximately 8.4% complete with removals completed, storm sewer work underway and the CR E2 trail nearing completion. Five percent is being withheld from the work completed in accordance with the contract documents. The first payment is in the amount of $270,512.93. WSB has provided a recommendation to pay the first voucher (Attachment A). Staff recommends that Council approve Payment No. 1. Attachments Attachment A: WSB Letter Attachment B: Payment No. 1 CONSENT ITEM – 6F MEMORANDUM Contract Amounts Original Contract $3,376,269.85 Contract Changes $0.00 Revised Contract $3,376,269.85 Funds Encumbered Original $3,376,269.85 Additional N/A Total $3,376,269.85 Work Certified To Date Base Bid Items $284,750.45 Backsheet $0.00 Change Order $0.00 Supplemental Agreement $0.00 Work Order $0.00 Material On Hand $0.00 Total $284,750.45 Amount Paid This Pay Voucher $270,512.93 03455-14 $284,750.45 $284,750.45 $14,237.52 $0.00 $270,512.93 $270,512.93 Percent Retained: 5.0000%Percent Complete: 8.4339% Work Certified This Pay Voucher Work Certified To Date Less Amount Retained Less Previous Payments Amount Paid This Pay Voucher Total Amount Paid To Date This is to certify that the items of work shown in this certificate of Pay Voucher have been actually furnished for the work comprising the above mentioned projects in accordance with the plans and specifications heretofore approved. Approved By County/City/Project Engineer Date Approved By Sunram Construction Contractor Date CITY OF ARDEN HILLS 1245 West Highway 96 Arden Hills, MN 55112 Project 03455-14 - ARDH - Bethel Trail Pay Voucher No. 1 Contractor: Sunram Construction 20010 75th Avenue North Corcoran, MN 55340 Contract No. Vendor No. For Period: 5/7/2018 - 5/24/2018 Warrant # __________ Date ___________ Pay Voucher 1 WSB & Associates, Inc. Date Approved By 1 05/07/2018 05/24/2018 $284,750.45 $14,237.52 $270,512.93 Totals:$284,750.45 $14,237.52 $270,512.93 03455-14 Payment Summary No. From Date To Date Work Certified Per Pay Voucher Amount Retained Per Pay Voucher Amount Paid Per Pay Voucher 001 115,706.00 5,785.30 0.00 109,920.70 109,920.70 002 32,087.39 1,604.37 0.00 30,483.02 30,483.02 003 117,062.66 5,853.13 0.00 111,209.53 111,209.53 004 0.00 0.00 0.00 0.00 0.00 UNF 19,894.40 994.72 0.00 18,899.68 18,899.68 Totals: $284,750.45 $14,237.52 $0.00 $270,512.93 $270,512.93 03455-14 Funding Category Report Funding Category No. Work Certified To Date Less Amount Retained Less Previous Payments Amount Paid This Pay Voucher Total Amount Paid To Date 01 Municipal State Aid 109,920.70 270,396.80 270,396.80 109,920.70 02 Municipal State Aid 30,483.02 198,492.75 198,492.75 30,483.02 03 Municipal State Aid 111,209.53 1,978,913.30 1,978,913.30 111,209.53 04 Local 0.00 928,467.00 928,467.00 0.00 UNF Unfunded 18,899.68 0.00 0.00 18,899.68 Totals: $270,512.93 $3,376,269.85 $3,376,269.85 $270,512.93 03455-14 Funding Source Report Accounting No. Funding Source Amount Paid This Pay Voucher Revised Contract Amount Funds Encumbered To Date Paid To Contractor To Date CITY OF ARDEN HILLS 1245 West Highway 96 Arden Hills, MN 55112 Project No. 03455-14 Pay Voucher No. 1 Pay Voucher 2 SCHEDULE A - TRAIL IMPROVEMENTS - SOUTH OLD SNELLING TRAIL 1 2021.501 MOBILIZATION LS $300,000.00 0.6 0.5 $150,000.00 0.5 $150,000.00 2 2101.501 CLEARING ACRE $11,000.00 0.17 0.17 $1,870.00 0.17 $1,870.00 3 2101.502 CLEARING TREE $315.00 2 1 $315.00 1 $315.00 4 2101.506 GRUBBING ACRE $11,000.00 0.17 0.17 $1,870.00 0.17 $1,870.00 5 2101.507 GRUBBING TREE $315.00 2 1 $315.00 1 $315.00 6 2104.501 REMOVE CONCRETE CURB L F $7.40 1170 145 $1,073.00 145 $1,073.00 7 2104.501 REMOVE FENCE L F $13.50 190 0 $0.00 0 $0.00 8 2104.503 REMOVE BITUMINOUS WALK S F $1.60 170 0 $0.00 0 $0.00 9 2104.505 REMOVE CONCRETE DRIVEWAY PAVEMENT S Y $19.30 40 21 $405.30 21 $405.30 10 2104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT S Y $3.80 340 0 $0.00 0 $0.00 11 2104.505 REMOVE BITUMINOUS PAVEMENT S Y $4.15 2490 1186 $4,921.90 1186 $4,921.90 12 2104.511 SAWING CONCRETE PAVEMENT (FULL DEPTH) L F $4.75 40 16 $76.00 16 $76.00 13 2104.513 SAWING BIT PAVEMENT (FULL DEPTH) L F $1.85 2070 1542 $2,852.70 1542 $2,852.70 14 2104.521 SALVAGE GUARDRAIL L F $29.00 20 0 $0.00 0 $0.00 15 2104.523 SALVAGE SIGN EACH $21.00 14 8 $168.00 8 $168.00 16 2104.523 SALVAGE AND REINSTALL MAILBOX EACH $90.00 10 0 $0.00 0 $0.00 17 2104.523 SALVAGE PEDESTRIAN PUSH BUTTON STATION EACH $5,000.00 1 0 $0.00 0 $0.00 18 2104.601 SALVAGE AND REINSTALL LANDSCAPE STRUCTURES LS $3,400.00 1 0 $0.00 0 $0.00 19 2105.501 COMMON EXCAVATION (EV) (P) C Y $13.25 223 0 $0.00 0 $0.00 20 2105.507 SUBGRADE EXCAVATION (EV)C Y $15.35 472 0 $0.00 0 $0.00 SELECT 03455-14 Project Material Status Line Item Description Units Unit Price Contract Quantity Quantity This Pay Voucher Amount This Pay Voucher Quantity To Date Amount To Date CITY OF ARDEN HILLS 1245 West Highway 96 Arden Hills, MN 55112 Project No. 03455-14 Pay Voucher No. 1 Pay Voucher 3 21 2105.522 GRANULAR BORROW (CV)C Y $28.75 1216 18 $517.50 18 $517.50 22 2105.601 DEWATERING LS $9,900.00 1 0 $0.00 0 $0.00 23 2105.604 GEOTEXTILE FABRIC TYPE V S Y $3.00 320 0 $0.00 0 $0.00 24 2105.604 GEOGRID S Y $5.00 160 0 $0.00 0 $0.00 25 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR $150.00 30 1 $150.00 1 $150.00 26 2211.501 AGGREGATE BASE CLASS 5 TON $22.80 2070 0 $0.00 0 $0.00 27 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL $1.05 210 0 $0.00 0 $0.00 28 2360.503 TYPE SP 9.5 WEARING COURSE MIX (2,B), 3.0" THICK S Y $16.00 3300 0 $0.00 0 $0.00 29 2360.503 TYPE SP 9.5 WEARING COURSE MIX (2,B) 2.5" THICK (DRIVEWAY) S Y $32.00 230 0 $0.00 0 $0.00 30 2360.505 TYPE SP 12.5 BIT MIXTURE FOR PATCHING TON $115.00 500 0 $0.00 0 $0.00 31 2411.618 PREFABRICATED MODULAR BLOCK WALL S F $63.00 2488 0 $0.00 0 $0.00 32 2411.618 ANTI-GRAFFITI COATING S F $3.25 2488 0 $0.00 0 $0.00 33 2451.501 STRUCTURE EXCAVATION CLASS U C Y $19.45 170 0 $0.00 0 $0.00 34 2451.503 GRANULAR BACKFILL (LV)C Y $28.75 210 0 $0.00 0 $0.00 35 2452.618 STEEL SHEET PILING (TEMPORARY) S F $41.00 1070 0 $0.00 0 $0.00 36 2502.601 IRRIGATION SYSTEM PROVISION LS $10,000.00 1 0 $0.00 0 $0.00 37 2505.601 UTILITY COORDINATION LS $10,000.00 1 0.5 $5,000.00 0.5 $5,000.00 38 2521.501 6" CONCRETE WALK S F $13.25 660 0 $0.00 0 $0.00 39 2531.501 CONCRETE CURB & GUTTER DESIGN B624 L F $25.75 2010 0 $0.00 0 $0.00 40 2531.501 CONCRETE CURB & GUTTER DESIGN L F $28.25 60 0 $0.00 0 $0.00 03455-14 Project Material Status Line Item Description Units Unit Price Contract Quantity Quantity This Pay Voucher Amount This Pay Voucher Quantity To Date Amount To Date CITY OF ARDEN HILLS 1245 West Highway 96 Arden Hills, MN 55112 Project No. 03455-14 Pay Voucher No. 1 Pay Voucher 4 D424 41 2531.507 6" CONCRETE DRIVEWAY PAVEMENT S Y $78.00 150 0 $0.00 0 $0.00 42 2531.601 ADA COMPLIANCE SUPERVISOR L S $850.00 1 0 $0.00 0 $0.00 43 2531.604 7" CONCRETE VALLEY GUTTER S Y $107.00 90 0 $0.00 0 $0.00 44 2531.618 TRUNCATED DOMES S F $49.50 131 0 $0.00 0 $0.00 45 2540.602 MAIL BOX (TEMPORARY)EACH $16.00 10 0 $0.00 0 $0.00 46 2554.603 INSTALL GUARDRAIL L F $43.00 20 0 $0.00 0 $0.00 47 2557.501 WIRE FENCE DESIGN 48V-9322 L F $29.50 550 0 $0.00 0 $0.00 48 2557.501 WIRE FENCE DESIGN SPECIAL VINYL COATED L F $38.00 422 0 $0.00 0 $0.00 49 2563.601 TRAFFIC CONTROL LS $40,000.00 1 0.5 $20,000.00 0.5 $20,000.00 50 2564.531 SIGN PANELS TYPE SPECIAL S F $41.00 40 0 $0.00 0 $0.00 51 2564.531 SIGN PANELS TYPE C S F $37.00 27 0 $0.00 0 $0.00 52 2564.602 INSTALL SIGN EACH $155.00 14 0 $0.00 0 $0.00 53 2565.602 INSTALL APS PED PUSH BUTTON STATION EACH $12,000.00 1 0 $0.00 0 $0.00 54 2573.502 SILT FENCE, TYPE MS L F $2.50 1160 0 $0.00 0 $0.00 55 2573.505 FLOTATION SILT CURTAIN TYPE STILL WATER L F $17.00 120 150 $2,550.00 150 $2,550.00 56 2573.530 STORM DRAIN INLET PROTECTION EACH $150.00 16 2 $300.00 2 $300.00 57 2573.533 SEDIMENT CONTROL LOG TYPE WOOD FIBER L F $3.10 2300 1860 $5,766.00 1860 $5,766.00 58 2573.535 STABILIZED CONSTRUCTION EXIT LS $800.00 1 0 $0.00 0 $0.00 59 2574.508 FERTILIZER TYPE 3 LB $1.75 50 0 $0.00 0 $0.00 60 2574.525 BOULEVARD TOPSOIL BORROW C Y $25.00 330 0 $0.00 0 $0.00 61 2575.501 SEEDING ACRE $5,460.00 0.24 0 $0.00 0 $0.00 SEED MIXTURE 25- 03455-14 Project Material Status Line Item Description Units Unit Price Contract Quantity Quantity This Pay Voucher Amount This Pay Voucher Quantity To Date Amount To Date CITY OF ARDEN HILLS 1245 West Highway 96 Arden Hills, MN 55112 Project No. 03455-14 Pay Voucher No. 1 Pay Voucher 5 62 2575.502 121 LB $9.00 20 0 $0.00 0 $0.00 63 2575.502 SEED MIXTURE 36- 711 LB $41.00 10 0 $0.00 0 $0.00 64 2575.505 SODDING TYPE LAWN S Y $5.55 2470 0 $0.00 0 $0.00 65 2575.523 EROSION CONTROL BLANKETS CATEGORY 3N S Y $2.60 210 0 $0.00 0 $0.00 66 2575.535 WATER (TURF ESTABLISHMENT)MGAL $47.50 50 0 $0.00 0 $0.00 67 2575.560 HYDRAULIC MULCH MATRIX LB $3.60 150 0 $0.00 0 $0.00 68 2582.502 4" SOLID LINE PAINT L F $0.65 2780 0 $0.00 0 $0.00 69 2582.502 4" SOLID LINE EPOXY L F $0.70 2070 0 $0.00 0 $0.00 70 2564.603 4" SOLID LINE YELLOW - EPOXY L F $0.70 200 0 $0.00 0 $0.00 71 2582.618 CROSSWALK MARKING-EPOXY S F $16.00 40 0 $0.00 0 $0.00 Totals For Section SCHEDULE A - TRAIL IMPROVEMENTS - SOUTH OLD SNELLING TRAIL:$198,150.40 $198,150.40 SCHEDULE B - TRAIL IMPROVEMENTS - NORTH OLD SNELLING TRAIL 72 2021.501 MOBILIZATION LS $300,000.00 0.3 0 $0.00 0 $0.00 73 2101.501 CLEARING ACRE $5,300.00 0.3 0.35 $1,855.00 0.35 $1,855.00 74 2101.502 CLEARING TREE $315.00 2 1 $315.00 1 $315.00 75 2101.506 GRUBBING ACRE $5,300.00 0.3 0.35 $1,855.00 0.35 $1,855.00 76 2101.507 GRUBBING TREE $315.00 2 1 $315.00 1 $315.00 77 2104.501 REMOVE BITUMINOUS CURB L F $5.25 150 0 $0.00 0 $0.00 78 2104.501 REMOVE CONCRETE CURB L F $7.40 80 0 $0.00 0 $0.00 79 2104.503 REMOVE CONCRETE WALK S F $3.10 120 0 $0.00 0 $0.00 80 2104.503 REMOVE BITUMINOUS WALK S F $1.60 437 0 $0.00 0 $0.00 81 2104.505 REMOVE BITUMINOUS PAVEMENT S Y $4.15 1540 990 $4,108.50 990 $4,108.50 82 2104.511 SAWING CONCRETE PAVEMENT (FULL DEPTH) L F $4.75 650 1395 $6,626.25 1395 $6,626.25 83 2104.513 SAWING BIT PAVEMENT (FULL DEPTH) L F $1.85 980 1424 $2,634.40 1424 $2,634.40 03455-14 Project Material Status Line Item Description Units Unit Price Contract Quantity Quantity This Pay Voucher Amount This Pay Voucher Quantity To Date Amount To Date CITY OF ARDEN HILLS 1245 West Highway 96 Arden Hills, MN 55112 Project No. 03455-14 Pay Voucher No. 1 Pay Voucher 6 84 2104.523 SALVAGE SIGN EACH $21.00 7 7 $147.00 7 $147.00 85 2105.501 COMMON EXCAVATION (EV) (P) C Y $13.25 2500 0 $0.00 0 $0.00 86 2105.507 SUBGRADE EXCAVATION (EV)C Y $15.35 500 0 $0.00 0 $0.00 87 2105.522 SELECT GRANULAR BORROW (CV) C Y $28.75 1840 0 $0.00 0 $0.00 88 2105.601 DEWATERING LS $27,000.00 1 0 $0.00 0 $0.00 89 2105.604 GEOTEXTILE FABRIC TYPE V S Y $3.00 150 0 $0.00 0 $0.00 90 2105.604 GEOGRID S Y $5.00 70 0 $0.00 0 $0.00 91 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR $150.00 15 0 $0.00 0 $0.00 92 2211.501 AGGREGATE BASE CLASS 5 TON $22.80 1220 444.88 $10,143.26 444.88 $10,143.26 93 2232.501 MILL BITUMINOUS SURFACE (2.0")S Y $9.00 600 0 $0.00 0 $0.00 94 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL $1.05 130 0 $0.00 0 $0.00 95 2360.503 TYPE SP 9.5 WEARING COURSE MIX (2,B), 3.0" THICK S Y $16.00 1870 0 $0.00 0 $0.00 96 2360.505 TYPE SP 12.5 BIT MIXTURE FOR PATCHING TON $115.00 570 0 $0.00 0 $0.00 97 2411.618 PREFABRICATED MODULAR BLOCK WALL S F $63.00 4446 0 $0.00 0 $0.00 98 2411.618 ANTI-GRAFFITI COATING S F $3.25 4446 0 $0.00 0 $0.00 99 2451.501 STRUCTURE EXCAVATION CLASS U C Y $19.45 530 0 $0.00 0 $0.00 100 2451.503 GRANULAR BACKFILL (LV)C Y $28.75 660 0 $0.00 0 $0.00 101 2452.618 STEEL SHEET PILING (TEMPORARY) S F $41.00 3410 0 $0.00 0 $0.00 102 2502.601 IRRIGATION SYSTEM PROVISION LS $5,000.00 1 0 $0.00 0 $0.00 103 2505.601 UTILITY COORDINATION LS $10,000.00 1 0 $0.00 0 $0.00 104 2521.501 6" CONCRETE WALK S F $13.25 840 0 $0.00 0 $0.00 03455-14 Project Material Status Line Item Description Units Unit Price Contract Quantity Quantity This Pay Voucher Amount This Pay Voucher Quantity To Date Amount To Date CITY OF ARDEN HILLS 1245 West Highway 96 Arden Hills, MN 55112 Project No. 03455-14 Pay Voucher No. 1 Pay Voucher 7 105 2531.501 CONCRETE CURB & GUTTER DESIGN B624 L F $30.00 995 0 $0.00 0 $0.00 106 2531.601 ADA COMPLIANCE SUPERVISOR L S $840.00 1 0 $0.00 0 $0.00 107 2531.604 7" CONCRETE VALLEY GUTTER S Y $105.00 40 0 $0.00 0 $0.00 108 2531.618 TRUNCATED DOMES S F $49.50 131 0 $0.00 0 $0.00 109 2535.501 BITUMINOUS CURB L F $21.00 150 0 $0.00 0 $0.00 110 2557.501 WIRE FENCE DESIGN SPECIAL VINYL COATED L F $33.50 763 0 $0.00 0 $0.00 111 2564.531 SIGN PANELS TYPE SPECIAL S F $41.00 40 0 $0.00 0 $0.00 112 2564.531 SIGN PANELS TYPE C S F $37.00 39.5 0 $0.00 0 $0.00 113 2564.602 INSTALL SIGN EACH $155.00 7 0 $0.00 0 $0.00 114 2564.602 INSTALL SIGN TYPE SPECIAL EACH $135.00 2 0 $0.00 0 $0.00 115 2573.502 SILT FENCE, TYPE MS L F $2.50 850 0 $0.00 0 $0.00 116 2573.530 STORM DRAIN INLET PROTECTION EACH $150.00 9 5 $750.00 5 $750.00 117 2573.533 SEDIMENT CONTROL LOG TYPE WOOD FIBER L F $3.10 1700 1700 $5,270.00 1700 $5,270.00 118 2573.535 STABILIZED CONSTRUCTION EXIT LS $800.00 1 0 $0.00 0 $0.00 119 2574.508 FERTILIZER TYPE 3 LB $1.75 110 0 $0.00 0 $0.00 120 2574.525 COMMON TOPSOIL BORROW C Y $25.00 430 0 $0.00 0 $0.00 121 2575.501 SEEDING ACRE $5,460.00 0.53 0 $0.00 0 $0.00 122 2575.502 SEED MIXTURE 25- 121 LB $9.00 20 0 $0.00 0 $0.00 123 2575.502 SEED MIXTURE 36- 711 LB $41.00 10 0 $0.00 0 $0.00 124 2575.505 SODDING TYPE LAWN S Y $5.55 250 0 $0.00 0 $0.00 125 2575.523 EROSION CONTROL BLANKETS CATEGORY 3N S Y $2.60 1120 0 $0.00 0 $0.00 126 2575.535 WATER (TURF ESTABLISHMENT)MGAL $47.50 50 0 $0.00 0 $0.00 03455-14 Project Material Status Line Item Description Units Unit Price Contract Quantity Quantity This Pay Voucher Amount This Pay Voucher Quantity To Date Amount To Date CITY OF ARDEN HILLS 1245 West Highway 96 Arden Hills, MN 55112 Project No. 03455-14 Pay Voucher No. 1 Pay Voucher 8 127 2575.560 HYDRAULIC MULCH MATRIX LB $3.60 190 0 $0.00 0 $0.00 128 2582.502 4" SOLID LINE PAINT L F $0.65 1275 0 $0.00 0 $0.00 129 2582.502 4" SOLID LINE EPOXY L F $0.70 1000 0 $0.00 0 $0.00 130 2564.603 4" SOLID LINE YELLOW - EPOXY L F $0.70 25 0 $0.00 0 $0.00 Totals For Section SCHEDULE B - TRAIL IMPROVEMENTS - NORTH OLD SNELLING TRAIL:$34,019.41 $34,019.41 SCHEDULE C - TRAIL IMPROVEMENTS - COUNTY ROAD E2 131 2021.501 MOBILIZATION LS $300,000.00 0.1 0 $0.00 0 $0.00 132 2101.501 CLEARING ACRE $11,000.00 0.02 0 $0.00 0 $0.00 133 2101.502 CLEARING TREE $315.00 2 0 $0.00 0 $0.00 134 2101.506 GRUBBING ACRE $11,000.00 0.02 0 $0.00 0 $0.00 135 2101.507 GRUBBING TREE $315.00 2 0 $0.00 0 $0.00 136 2104.501 REMOVE CONCRETE CURB L F $7.40 20 11 $81.40 11 $81.40 137 2104.501 REMOVE SEWER PIPE (STORM)L F $37.00 25 0 $0.00 0 $0.00 138 2104.503 REMOVE CONCRETE WALK S F $3.10 110 99 $306.90 99 $306.90 139 2104.503 REMOVE BITUMINOUS WALK S F $1.60 705 0 $0.00 0 $0.00 140 2104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT S Y $3.80 50 57 $216.60 57 $216.60 141 2104.505 REMOVE BITUMINOUS PAVEMENT S Y $4.15 1520 1018 $4,224.70 1018 $4,224.70 142 2104.513 SAWING BIT PAVEMENT (FULL DEPTH) L F $1.85 590 583 $1,078.55 583 $1,078.55 143 2104.509 REMOVE DRAINAGE STRUCTURE EACH $630.00 1 0 $0.00 0 $0.00 144 2104.523 SALVAGE CASTING EACH $55.00 2 1 $55.00 1 $55.00 145 2104.523 SALVAGE SIGN EACH $21.00 2 2 $42.00 2 $42.00 146 2105.501 COMMON EXCAVATION (EV) (P) C Y $13.25 4 0 $0.00 0 $0.00 147 2105.507 SUBGRADE EXCAVATION (EV)C Y $15.35 210 0 $0.00 0 $0.00 148 2105.522 SELECT GRANULAR BORROW (CV) C Y $28.75 340 0 $0.00 0 $0.00 03455-14 Project Material Status Line Item Description Units Unit Price Contract Quantity Quantity This Pay Voucher Amount This Pay Voucher Quantity To Date Amount To Date CITY OF ARDEN HILLS 1245 West Highway 96 Arden Hills, MN 55112 Project No. 03455-14 Pay Voucher No. 1 Pay Voucher 9 149 2105.601 DEWATERING LS $3,000.00 1 0 $0.00 0 $0.00 150 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR $150.00 5 0 $0.00 0 $0.00 151 2211.501 AGGREGATE BASE CLASS 5 TON $22.80 670 396.37 $9,037.24 396.37 $9,037.24 152 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL $1.05 40 0 $0.00 0 $0.00 153 2360.503 TYPE SP 9.5 WEARING COURSE MIX (2,B), 3.0" THICK S Y $16.00 690 0 $0.00 0 $0.00 154 2360.503 TYPE SP 9.5 WEARING COURSE MIX (2,B) 2.5" THICK (DRIVEWAY) S Y $32.00 40 0 $0.00 0 $0.00 155 2360.505 TYPE SP 12.5 BIT MIXTURE FOR PATCHING TON $115.00 510 0 $0.00 0 $0.00 156 2501.515 15" RC PIPE APRON EACH $1,315.00 1 0 $0.00 0 $0.00 157 2503.541 12" RC PIPE SEWER DES 3006 CL V L F $45.00 8 0 $0.00 0 $0.00 158 2503.541 15" RC PIPE SEWER DES 3006 CL V L F $46.00 18 0 $0.00 0 $0.00 159 2506.602 CHIMNEY SEALS EACH $475.00 2 0 $0.00 0 $0.00 160 2505.601 UTILITY COORDINATION LS $10,000.00 1 0 $0.00 0 $0.00 161 2506.501 CONST DRAINAGE STRUCTURE DES 48-4020 L F $590.00 4.5 0 $0.00 0 $0.00 162 2506.502 CONST DRAINAGE STRUCTURE DESIGN SPEC 1 EACH $2,250.00 1 0 $0.00 0 $0.00 163 2506.516 CASTING ASSEMBLY EACH $605.00 1 0 $0.00 0 $0.00 164 2506.521 INSTALL CASTING EACH $475.00 2 0 $0.00 0 $0.00 165 2511.501 RANDOM RIPRAP CLASS IV C Y $95.00 5.8 0 $0.00 0 $0.00 166 2521.501 6" CONCRETE WALK S F $14.00 240 0 $0.00 0 $0.00 167 2531.501 CONCRETE CURB & GUTTER DESIGN B624 L F $31.00 530 515 $15,965.00 515 $15,965.00 168 2531.601 ADA COMPLIANCE SUPERVISOR L S $840.00 1 0 $0.00 0 $0.00 TRUNCATED 03455-14 Project Material Status Line Item Description Units Unit Price Contract Quantity Quantity This Pay Voucher Amount This Pay Voucher Quantity To Date Amount To Date CITY OF ARDEN HILLS 1245 West Highway 96 Arden Hills, MN 55112 Project No. 03455-14 Pay Voucher No. 1 Pay Voucher 10 169 2531.618 DOMES S F $55.00 75 0 $0.00 0 $0.00 170 2564.531 SIGN PANELS TYPE SPECIAL S F $41.00 10 0 $0.00 0 $0.00 171 2564.602 INSTALL SIGN EACH $155.00 2 0 $0.00 0 $0.00 172 2573.502 SILT FENCE, TYPE MS L F $2.50 130 0 $0.00 0 $0.00 173 2573.530 STORM DRAIN INLET PROTECTION EACH $150.00 2 1 $150.00 1 $150.00 174 2573.533 SEDIMENT CONTROL LOG TYPE WOOD FIBER L F $3.10 250 300 $930.00 300 $930.00 175 2574.508 FERTILIZER TYPE 3 LB $1.75 20 0 $0.00 0 $0.00 176 2574.525 COMMON TOPSOIL BORROW C Y $25.00 30 0 $0.00 0 $0.00 177 2575.501 SEEDING ACRE $5,460.00 0.05 0 $0.00 0 $0.00 178 2575.502 SEED MIXTURE 25- 121 LB $36.00 5 0 $0.00 0 $0.00 179 2575.505 SODDING TYPE LAWN S Y $5.55 180 0 $0.00 0 $0.00 180 2575.535 WATER (TURF ESTABLISHMENT)MGAL $47.50 50 0 $0.00 0 $0.00 181 2575.560 HYDRAULIC MULCH MATRIX LB $3.60 50 0 $0.00 0 $0.00 182 2582.502 4" SOLID LINE PAINT L F $0.65 475 0 $0.00 0 $0.00 183 2582.502 4" SOLID LINE EPOXY L F $0.70 500 0 $0.00 0 $0.00 Totals For Section SCHEDULE C - TRAIL IMPROVEMENTS - COUNTY ROAD E2:$32,087.39 $32,087.39 SCHEDULE D - STORM SEWER IMPROVEMENTS - SOUTH OLD SNELLNIG TRAIL 184 2104.501 REMOVE SEWER PIPE (STORM)L F $11.00 100 57 $627.00 57 $627.00 185 2104.509 REMOVE PIPE APRON EACH $315.00 1 0 $0.00 0 $0.00 186 2104.509 REMOVE DRAINAGE STRUCTURE EACH $525.00 5 1 $525.00 1 $525.00 187 2105.607 1 1/2" CLEAR ROCK C Y $53.00 40 4 $212.00 4 $212.00 188 2481.618 MEMBRANE WATERPROOFING S F $40.00 50 0 $0.00 0 $0.00 189 2501.515 15" RC PIPE APRON EACH $800.00 6 3 $2,400.00 3 $2,400.00 190 2501.515 24" RC PIPE APRON EACH $1,035.00 1 0 $0.00 0 $0.00 191 2506.602 ADJUST FRAME & EACH $750.00 1 0 $0.00 0 $0.00 03455-14 Project Material Status Line Item Description Units Unit Price Contract Quantity Quantity This Pay Voucher Amount This Pay Voucher Quantity To Date Amount To Date CITY OF ARDEN HILLS 1245 West Highway 96 Arden Hills, MN 55112 Project No. 03455-14 Pay Voucher No. 1 Pay Voucher 11 RING CASTING 192 2502.602 12" PVC PIPE DRAIN CLEANOUT EACH $1,260.00 1 0 $0.00 0 $0.00 193 2503.541 12" RC PIPE SEWER DES 3006 CL V L F $48.00 53 9 $432.00 9 $432.00 194 2503.541 15" RC PIPE SEWER DES 3006 CL V L F $50.25 553 64 $3,216.00 64 $3,216.00 195 2503.541 24" RC PIPE SEWER DES 3006 CL III L F $61.00 12 0 $0.00 0 $0.00 196 2506.602 CHIMNEY SEALS EACH $500.00 9 0 $0.00 0 $0.00 197 2503.602 CONNECT TO EXISTING STORM SEWER EACH $1,050.00 2 1 $1,050.00 1 $1,050.00 198 2503.603 10" TRENCH DRAIN L F $260.00 60 0 $0.00 0 $0.00 199 2503.603 10" HDPE PIPE SEWER L F $95.00 10 0 $0.00 0 $0.00 200 2506.501 CONST DRAINAGE STRUCTURE DESIGN H L F $1,035.00 1 0 $0.00 0 $0.00 201 2506.501 CONST DRAINAGE STRUCTURE DESIGN SD-48 L F $590.00 3.6 0 $0.00 0 $0.00 202 2506.501 CONST DRAINAGE STRUCTURE DES 48-4020 L F $390.00 40.4 4.3 $1,677.00 4.3 $1,677.00 203 2506.502 CONST DRAINAGE STRUCTURE DESIGN SPEC 1 EACH $2,335.00 3 1 $2,335.00 1 $2,335.00 204 2506.516 CASTING ASSEMBLY EACH $600.00 9 0 $0.00 0 $0.00 205 2511.501 RANDOM RIPRAP CLASS III C Y $130.00 10 0 $0.00 0 $0.00 206 2511.501 RANDOM RIPRAP CLASS IV C Y $130.00 22.8 5.7 $741.00 5.7 $741.00 207 2563.610 UTILITY CREW HOUR $985.00 10 0 $0.00 0 $0.00 Totals For Section SCHEDULE D - STORM SEWER IMPROVEMENTS - SOUTH OLD SNELLNIG TRAIL: $13,215.00 $13,215.00 SCHEDULE E - STORM SEWER IMPROVEMENTS - NORTH OLD SNELLING TRAIL 208 2104.501 REMOVE SEWER PIPE (STORM)L F $11.00 60 13 $143.00 13 $143.00 209 2104.509 REMOVE PIPE APRON EACH $315.00 2 0 $0.00 0 $0.00 210 2104.509 REMOVE DRAINAGE STRUCTURE EACH $525.00 2 1 $525.00 1 $525.00 SALVAGE 03455-14 Project Material Status Line Item Description Units Unit Price Contract Quantity Quantity This Pay Voucher Amount This Pay Voucher Quantity To Date Amount To Date CITY OF ARDEN HILLS 1245 West Highway 96 Arden Hills, MN 55112 Project No. 03455-14 Pay Voucher No. 1 Pay Voucher 12 211 2104.607 RANDOM RIPRAP C Y $53.00 12 0 $0.00 0 $0.00 212 2105.607 1 1/2" CLEAR ROCK C Y $53.00 40 0 $0.00 0 $0.00 213 2501.515 15" RC PIPE APRON EACH $800.00 1 1 $800.00 1 $800.00 214 2501.515 24" RC PIPE APRON EACH $1,035.00 1 0 $0.00 0 $0.00 215 2506.602 ADJUST FRAME & RING CASTING EACH $750.00 2 0 $0.00 0 $0.00 216 2502.602 12" PVC PIPE DRAIN CLEANOUT EACH $1,260.00 3 0 $0.00 0 $0.00 217 2503.541 12" RC PIPE SEWER DES 3006 CL V L F $48.00 16 8 $384.00 8 $384.00 218 2503.541 15" RC PIPE SEWER DES 3006 CL V L F $50.25 113 19 $954.75 19 $954.75 219 2503.541 21" RC PIPE SEWER DES 3006 CL III L F $58.00 93 0 $0.00 0 $0.00 220 2503.541 24" RC PIPE SEWER DES 3006 CL III L F $61.00 223 0 $0.00 0 $0.00 221 2506.602 CHIMNEY SEALS EACH $500.00 13 0 $0.00 0 $0.00 222 2503.603 8" TRENCH DRAIN L F $250.00 130 0 $0.00 0 $0.00 223 2503.603 10" TRENCH DRAIN L F $260.00 505 0 $0.00 0 $0.00 224 2503.603 8" HDPE PIPE SEWER L F $77.00 20 0 $0.00 0 $0.00 225 2503.603 10" HDPE PIPE SEWER L F $80.00 76 0 $0.00 0 $0.00 226 2506.501 CONST DRAINAGE STRUCTURE DES 48-4020 L F $395.00 15.3 3.5 $1,382.50 3.5 $1,382.50 227 2506.501 CONST DRAINAGE STRUCTURE DES 60-4020 L F $620.00 22.6 0 $0.00 0 $0.00 228 2506.502 CONST DRAINAGE STRUCTURE DESIGN SPEC 1 EACH $2,335.00 3 1 $2,335.00 1 $2,335.00 229 2506.516 CASTING ASSEMBLY EACH $600.00 7 0 $0.00 0 $0.00 230 2511.501 RANDOM RIPRAP CLASS III C Y $130.00 10 0 $0.00 0 $0.00 231 2511.501 RANDOM RIPRAP CLASS IV C Y $130.00 11 5.8 $754.00 5.8 $754.00 232 2511.607 INSTALL RANDOM RIPRAP C Y $80.00 12 0 $0.00 0 $0.00 233 2563.610 UTILITY CREW HOUR $985.00 10 0 $0.00 0 $0.00 03455-14 Project Material Status Line Item Description Units Unit Price Contract Quantity Quantity This Pay Voucher Amount This Pay Voucher Quantity To Date Amount To Date CITY OF ARDEN HILLS 1245 West Highway 96 Arden Hills, MN 55112 Project No. 03455-14 Pay Voucher No. 1 Pay Voucher 13 Totals For Section SCHEDULE E - STORM SEWER IMPROVEMENTS - NORTH OLD SNELLING TRAIL: $7,278.25 $7,278.25 SCHEDULE F - ALTERNATE 1A - WATER MAIN IMPROVEMENTS (PVC) - OLD SNELLING AVENUE 234 2503.603 24" STEEL CASING PIPE L F $200.00 72 0 $0.00 0 $0.00 235 2503.603 24" STEEL CASING PIPE (JACKED)L F $540.00 62 0 $0.00 0 $0.00 236 2504.602 CONNECT TO EXISTING WATER MAIN EACH $2,500.00 3 0 $0.00 0 $0.00 237 2504.602 INSTALL HYDRANT EACH $5,080.00 3 0 $0.00 0 $0.00 238 2504.602 ADJUST GATE VALVE & BOX EACH $200.00 2 0 $0.00 0 $0.00 239 2504.602 INSTALL 1.5" BLOWOFF EACH $1,050.00 2 0 $0.00 0 $0.00 240 2504.602 6" GATE VALVE & BOX EACH $1,900.00 4 0 $0.00 0 $0.00 241 2504.602 8" GATE VALVE & BOX EACH $2,385.00 2 0 $0.00 0 $0.00 242 2504.602 12" GATE VALVE & BOX EACH $3,640.00 5 0 $0.00 0 $0.00 243 2504.602 12"X6" WET TAP EACH $4,950.00 1 0 $0.00 0 $0.00 244 2504.603 6" WATERMAIN DUCTILE IRON CL 52 L F $71.00 130 0 $0.00 0 $0.00 245 2504.603 8" PVC WATERMAIN L F $67.00 80 0 $0.00 0 $0.00 246 2504.603 12" PVC WATERMAIN L F $78.00 72 0 $0.00 0 $0.00 247 2504.603 12" PVC WATERMAIN (DIRECTIONAL DRILLED) L F $125.00 3260 0 $0.00 0 $0.00 248 2504.604 4" POLYSTYRENE INSULATION S Y $76.00 20 0 $0.00 0 $0.00 249 2504.608 DUCTILE IRON FITTINGS LB $4.50 5810 0 $0.00 0 $0.00 250 2563.610 UTILITY CREW HOUR $1,030.00 10 0 $0.00 0 $0.00 Totals For Section SCHEDULE F - ALTERNATE 1A - WATER MAIN IMPROVEMENTS (PVC) - OLD SNELLING AVENUE:$0.00 $0.00 SCHEDULE H - ALTERNATE 2A - WATER MAIN IMPROVEMENTS (PVC) - COUNTY ROAD E2 269 2104.501 REMOVE WATER MAIN L F $11.00 80 0 $0.00 0 $0.00 270 2104.509 REMOVE GATE VALVE EACH $525.00 3 0 $0.00 0 $0.00 271 2104.509 REMOVE HYDRANT EACH $825.00 3 0 $0.00 0 $0.00 272 2104.603 ABANDON WATER MAIN L F $20.00 1570 0 $0.00 0 $0.00 03455-14 Project Material Status Line Item Description Units Unit Price Contract Quantity Quantity This Pay Voucher Amount This Pay Voucher Quantity To Date Amount To Date CITY OF ARDEN HILLS 1245 West Highway 96 Arden Hills, MN 55112 Project No. 03455-14 Pay Voucher No. 1 Pay Voucher 14 273 2504.602 CONNECT TO EXISTING WATER MAIN EACH $2,430.00 4 0 $0.00 0 $0.00 274 2504.602 INSTALL HYDRANT EACH $5,080.00 3 0 $0.00 0 $0.00 275 2504.602 ADJUST GATE VALVE & BOX EACH $200.00 2 0 $0.00 0 $0.00 276 2504.602 INSTALL 1.5" BLOWOFF EACH $1,105.00 2 0 $0.00 0 $0.00 277 2504.602 6" GATE VALVE & BOX EACH $1,905.00 3 0 $0.00 0 $0.00 278 2504.602 8" GATE VALVE & BOX EACH $2,385.00 2 0 $0.00 0 $0.00 279 2504.602 12" GATE VALVE & BOX EACH $3,640.00 4 0 $0.00 0 $0.00 280 2504.602 12"X12" WET TAP EACH $8,045.00 1 0 $0.00 0 $0.00 281 2504.603 4" WATERMAIN DUCTILE IRON CL 52 W/POLYWRAP L F $77.00 28 0 $0.00 0 $0.00 282 2504.603 6" WATERMAIN DUCTILE IRON CL 52 L F $71.00 90 0 $0.00 0 $0.00 283 2504.603 8" PVC WATERMAIN L F $67.00 40 0 $0.00 0 $0.00 284 2504.603 12" PVC WATERMAIN L F $78.00 30 0 $0.00 0 $0.00 285 2504.603 12" PVC WATERMAIN (DIRECTIONAL DRILLED) L F $138.00 1600 0 $0.00 0 $0.00 286 2504.604 4" POLYSTYRENE INSULATION S Y $76.00 20 0 $0.00 0 $0.00 287 2504.608 DUCTILE IRON FITTINGS LB $4.50 2440 0 $0.00 0 $0.00 288 2563.610 UTILITY CREW HOUR $1,030.00 10 0 $0.00 0 $0.00 Totals For SCHEDULE H - ALTERNATE 2A - WATER MAIN IMPROVEMENTS (PVC) - COUNTY ROAD E2:$0.00 $0.00 Project Totals: $284,750.45 $284,750.45 03455-14 Project Material Status Line Item Description Units Unit Price Contract Quantity Quantity This Pay Voucher Amount This Pay Voucher Quantity To Date Amount To Date CITY OF ARDEN HILLS 1245 West Highway 96 Arden Hills, MN 55112 Project No. 03455-14 Pay Voucher No. 1 Pay Voucher 15 Page 1 of 1 CONSENT ITEM – 6G MEMORANDUM DATE: June 11, 2018 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Sue Polka, Public Works Director/City Engineer SUBJECT: Curb Stop Repair Budgeted Amount: Actual Amount: Funding Source: $25,000 $12,350.00 Water Utility Council Should Consider Approving Curb stop repairs, including asphalt, curb and driveway restoration in the amount of $12,350.00. Background/Discussion A leak was reported at a curb stop on Keithson Drive. Per City Code, the City is responsible for water services including the curb stop to the main. Staff contacted Valley Rich to provide a quote for the work due to the equipment needed to excavate and replace the curb stop as it is located in a concrete driveway. The base bid for the repair was $5,450.00. Valley Rich also provided an alternate price of $6,900 for restoration. Due to the aggregate cost of the job, staff obtained a quote from Norsk Contracting for the restoration work which totaled $6,300 but did not include the asphalt restoration. The repair to the curb box was completed on June 11th as an emergency repair Staff recommends that the Council authorize payment to Valley Rich in the amount of $12,350.00. Attachments Attachment A – Valley Rich Proposal Date: 5/17/18 Bid: #18203 P Project: 4550 Keithson Dr. – Curb Stop Repair Location: Arden Hills, MN Site Utilities Valley-Rich Co., Inc. will provide labor, equipment, and materials needed to excavate and replace (1) 1” curb stop. The restoration of the asphalt, curb, and driveway is listed as alternate #1. All other restoration is excluded. All trucking soils in/out is by the city. Base Bid: $5,450 Alternate #1: Add $6,900 to restore the curb (approximately 36’), driveway (approximately 30’ x 12’), and asphalt (approximately 36’ x 3’). Note: This proposal is good for 30 days from the bid date in order to lock in our material prices with our vendors. Maximum depth of trenches and structures is assumed to be 10 feet when information is not provided. Respectfully, Pete Nasvik Exclusions: Dewatering, removal of buried obstructions, restoration (other than listed above), irrigation, and private utility locates. 147 Jonathan Blvd. N., Ste. 4 Chaska, Minnesota 55318 Office: (952) 448-3002 Fax: (952) 448-3362 DATE: June 11, 2018 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Appointing James Lambeth to the Civic Space Task Force Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider The Council should consider approving Resolution 2018-043 amending the appointment of members to the Civic Space Task Force by appointing James Lambeth as an additional member. Background James Lambeth, of the Planning Commission, has expressed an interest in the Civic Space Task Force. The Planning Commission currently has only one member on the Task Force, and was originally allotted two. Staff is requesting the City Council appoint James Lambeth to the Civic Space Task Force to ensure the Planning Commission has sufficient representation. Attachment Attachment A: Resolution 2018-043 CONSENT ITEM – 6H MEMORANDUM 198001v1 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2018-043 RESOLUTION AMENDING APPOINTMENT OF MEMBERS TO A CIVIC SPACE TASK FORCE FOR RICE CREEK COMMONS WHEREAS, the City of Arden Hills (“City”) and Ramsey County (“County”) have previously entered into a Joint Powers Agreement for the redevelopment of the Twin Cities Army Ammunition Plant site; and WHEREAS, the City and County are negotiating a Master Development Agreement for the site with the selected Master Developer and its partners in the redevelopment project; and WHEREAS, as part of the project, the City Council of Arden Hills wishes to have the project studied and evaluated in more detail and recommend a course of action to the City Council; and WHEREAS, the City previously adopted Resolution No. 2018-038 creating an Advisory Committee for the Civic Space Task Force to evaluate and recommend a course of action to the City Council and appointed its members; and WHEREAS, the City desires to add James Lambeth as an additional member to the Civic Space Task Force Advisory Committee; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills that: 1. The City Council appoints and adds James Lambreth to serve on the Civic Space Task Force (Advisory Committee). 2. The Civic Space Task Force (Advisory Committee) members are: 198001v1 James Lambreth John Van Valkenburg Paul Beggin Dan Erickson Brendan O'Meara Arlene Mitchell David Radziej Clayton Zimmerman Miriam Ward Craig Wilson Alternate: (for appointed PTRC members only) Rich Straumann APPROVED AND ADOPTED this 11th day of June, 2018, by the City Council of the City of Arden Hills, Minnesota. CITY OF ARDEN HILLS By: ________________________________ David Grant, Mayor ATTEST: Julie Hanson, City Clerk DATE: June 11, 2018 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Emergency Manager Contract with Lake Johanna Fire Department Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider The Council should consider approving the contract for Emergency Manager Duties with the Lake Johanna Fire Department. Background In January of 2018, the City Council designated the Lake Johanna Fire Department as the City’s Emergency Manager, with Matt Sather, deputy chief, as the primary person responsible for these duties. Since January, Matt Sather has been acting in this capacity for the City, but the City Administrator has requested a formalized agreement between the City and the Fire Department to memorialize the agreement. The attached contract has been reviewed by the City’s attorney and the Fire Department’s attorney. Attachment Attachment A: Emergency Manager Contract with Lake Johanna Fire Department CONSENT ITEM – 6I MEMORANDUM City of Arden Hills Emergency Management Contact This agreement is entered into on June 11, 2018 by and between the City of Arden Hills and Lake Johanna Fire Department. This agreement sets forth all terms and conditions concerning the contract appointment of Deputy Chief (hereinafter "Consultant") to the position of Arden Hills Emergency Manager. A.TERM OF APPOINTMENT This contract shall begin on January 1, 2018 and continue indefinitely at the discretion of the City and the Lake Johanna Fire Department. Either Party may terminate this Agreement by providing three months written notice to the other Party. B.DUTIES AND RESPONSIBILITIES The Consultant shall function as the Emergency Manager for the City of Arden Hills. In times on non­ emergency the Consultant shall attend the meetings of the Ramsey Emergency Management office and become acquainted with the emergency management community. During an emergency the Consultant shall advise and assist the City Council, City Administrator, Public Works Director and Public Works Superintendent in the performance of their duties with regard to emergency management for the City of Arden Hills. C.HOURS OF WORK It is anticipated that Consultant shall work varying hours depending on the emergency. D.COMPENSATION AND GENERAL BENEFITS The City of Arden Hills will not incur any additional cost for the Emergency Manager Services, unless otherwise agreed to by both parties. E.GENERAL This contract constitutes the entire agreement between the parties and supersedes any other agreement written or oral. The terms of this agreement may be modified only by subsequent written agreement signed by both parties. In the event that any part of this agreement is declared or rendered invalid by court decision or statute, the remaining provisions of the agreement shall remain in full force and effect. Minnesota law shall govern the interpretation and construction of this agreement. F.INDEMNIFICATION In the event that a claim or cause of action is brought against the LJFD or any of its officers, members or employees (including the Emergency Manager) by a third party or parties, arising out of services provided to the City of Arden Hills by the Emergency Manager pursuant to this Contract, the City of Arden Hills will defend, indemnify and hold harmless the LJFD, its officers, members, and employees (including the Emergency Manager), to the extent of the statutory municipal liability limits then in effect. DATE: ____________ _ Lake Johanna Fire Department DATE: --------------- City of Arden Hills Page 1 of 1 DATE: June 11, 2018 TO: Honorable Mayor and City Councilmembers David Perrault, City Administrator FROM: Sue Polka, Public Works Director/City Engineer SUBJECT: Cooperative Agreement for Old Snelling Trail Budgeted Amount: Actual Amount: Funding Source: $3,376,269.85 $3,376,269.85 Ramsey County/MSAS, PIR, Development Reimbursement, Water Utility Requested Action The Council is requested to approve Cooperative Agreement PUBW2018-12 with Ramsey County for the Old Snelling Trail Improvements, which include trails along Old Snelling Avenue, County Road E, and County Road E2. Background/Discussion Arden Hills led the design of the trail project. The project is currently under construction with an anticipated completion in October 2018. The attached Cooperative Agreement, which has been reviewed by the City and County Attorneys, spells out the County’s financial contribution to the project and the City’s long term maintenance responsibility. The County’s financial contribution is estimated at $556,463.89 and includes an overhead at a rate of 12.5% for design and 12.5% for construction services. The final amount will be calculated at completion of construction. The City’s long term maintenance items include storm sewer, watermain, retaining walls, and trail. Staff would recommend approval of the Cooperative Agreement PUBW2018-12. Attachments Attachment A: Cooperative Agreement PUBW2018-12 CONSENT ITEM – 6J MEMORANDUM Page 1 of 1 DATE: June 11, 2018 TO: Honorable Mayor and City Councilmembers David Perrault, City Administrator FROM: Sue Polka, Public Works Director/City Engineer SUBJECT: 2017 Sanitary Sewer Lining Pay Estimate #2 Budgeted Amount: Actual Amount: Funding Source: $213,344.98 $165,615.40 Sanitary Sewer Utility, Surface Water Management Council Should Consider Approve Payment #2 to Michels Pipe Services in the amount of $44,991.58 for the 2017 Sewer Lining Project. Background/Discussion The City Council awarded the 2017 Sanitary Sewer Lining to Michels Pipe Services on September 11, 2017, in the amount of $197,398.00. On March 12, 2018, the City Council approved Change Order #1 in the amount of $15,946.98. Payment #1 in the amount of $165,615.40 was approved on March 26, 2018. This second pay request includes work through May 30, 2018. Five percent is being withheld from the work completed according to the contract documents. The payment is in the amount of $44,991.58. Major items of work for this payment include 886 lf of sanitary sewer lining, reopening 16 service, mobilization, and 169 ft of storm sewer lining. Financial Implications The following breakdown shows the funding sources and the amounts for Payment #2: Funding Source Amount Surface Water Management $26,860.85 Sanitary Sewer Utility $17,781.15 Total $44,642.00 Attachments Attachment A: Payment Estimate #1 CONSENT ITEM – 6K MEMORANDUM Page 1 of 1 CONSENT ITEM – 6L MEMORANDUM DATE: June 11, 2018 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director SUBJECT: Bond Sale Reimbursement Resolution Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion to adopt the attached Resolution 2018-042 relating to financing certain proposed project costs and establishing compliance with reimbursement bond regulations under the Internal Revenue Code. Background The City anticipates issuing bonds for certain utility projects. Proceeds from the sale of these bonds will finance the construction of public improvements. The City must first comply with IRS regulations regarding reimbursement requirements prior to issuance of any such bonded debt. Discussion Projects to be paid for with the bond proceeds will incur costs prior to the issuance of the bonds and thus must be declared by the City for possible future reimbursement. The enclosed resolution as drafted, establishes compliance with IRS reimbursement regulations for the projects. Attachment Attachment A: Resolution 2018-042 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2018-042 DECLARING THE OFFICIAL INTENT OF THE CITY OF ARDEN HILLS, MINNESOTA TO REIMBURSE CERTAIN EXPENDITURES FROM THE PROCEEDS OF TAX-EXEMPT BONDS TO BE ISSUED BY THE CITY WHEREAS, the Internal Revenue Service has issued Treasury Regulations, Section 1.150-2, as the same may be amended or supplemented (the “Reimbursement Regulations”), that establish the requirements under which an allocation of a portion of the proceeds of tax-exempt bonds, as defined in Section 150 of the Internal Revenue Code of 1986, as amended (the “Code”), to an expenditure that is originally paid from a source other than such tax-exempt bonds will be treated as an expenditure of the proceeds of such tax-exempt bonds on the date of such allocation. WHEREAS, the Reimbursement Regulations require that (i) not later than sixty (60) days after payment of the original expenditure, the issuer of the tax-exempt bonds must adopt an official intent for the original expenditure (in any reasonable form, including issuer resolution or action by an appropriate representative of the issuer), (ii) the official intent generally describes the project for which the original expenditure is paid and states the maximum principal amount of obligations expected to be issued for the project, and (iii) on the date of the declaration of official intent, the issuer must have a reasonable expectation that it will reimburse the original expenditure with proceeds of the tax-exempt bonds. WHEREAS, the original expenditure must be a capital expenditure or a cost of issuance for the tax-exempt bonds, and the reimbursement allocation (except with respect to (i) amounts not in excess of the lesser of $100,000 or five percent of the proceeds of the tax-exempt bonds; and (ii) preliminary expenditures (as defined in Section 1.150-2(f)(2) of the Reimbursement Regulations) not in excess of twenty percent (20%) of the aggregate issue price of the tax-exempt bonds), must be made not later than eighteen (18) months after the later of (i) the date the original expenditure is paid, or (ii) the date the project is placed in service or abandoned, but in no event more than three (3) years after the original expenditure is paid. WHEREAS, the City of Arden Hills, Minnesota (the “City”) expects to incur certain expenditures with respect to the projects generally described in EXHIBIT A to this resolution (the “Projects”) and such expenditures may be financed temporarily from sources other than tax-exempt bonds or other obligations. WHEREAS, the City expects to reimburse the expenditures with respect to the Projects from the proceeds of tax-exempt bonds or other obligations expected to be issued for the Projects in the principal amounts set forth in EXHIBIT A to this Resolution. WHEREAS, the City has determined to make this declaration of official intent (the “Declaration”) to reimburse certain costs from proceeds of tax-exempt bonds or other obligations in accordance with the Reimbursement Regulations. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS AS FOLLOWS: 1. The City reasonably intends to make expenditures for the Projects. A portion of such expenditures may be temporarily financed with cash assets of the City or from other sources. The City reasonably intends to reimburse itself for such expenditures from the proceeds of tax-exempt bonds or other obligations that are proposed to be issued by the City. 2. All reimbursed expenditures will be capital expenditures, costs of issuance of bonds or other obligations, or other expenditures eligible for reimbursement under Section 1.150-2(d)(3) of the Reimbursement Regulations. 3. The Administrator of the City (the “City Official”) is hereby authorized to designate appropriate additions to EXHIBIT A by a written statement supplementing this resolution in the form attached in EXHIBIT B to this resolution (an “Additional Declaration”), dated as of the date of such action, and any such Additional Designation shall be reported to the City Council at the earliest practicable date and shall be filed with the official records of the City Council. Each Additional Declaration shall comply with the following requirements: (i) each Additional Declaration shall be made not later than sixty (60) days after payment of the expenditure to be reimbursed; (ii) each Additional Declaration shall contain a reasonably accurate general description of the project with respect to which the expenditures to be reimbursed were made and shall state the maximum principal amount of obligations expected to be issued for such project; (iii) such Additional Declaration may be made only if the City reasonably expects that reimbursement bonds will be issued to reimburse such expenditures; and (iv) the City Official is authorized to consult with bond counsel with respect to the requirements of the Reimbursement Regulations and their application to the specific circumstances relating to the Additional Declaration. 4. This Declaration has been made not later than sixty (60) days after payment of any original expenditure to be subject to a reimbursement allocation with respect to the proceeds of tax- exempt bonds or other obligations, except for the following expenditures: (a) costs of issuance of bonds or other obligations; (b) costs in an amount not in excess of $100,000 or five percent (5%) of the proceeds of an issue of bonds or other obligations; or (c) “preliminary expenditures” up to an amount not in excess of twenty percent (20%) of the aggregate issue price of the issue or issues that finance or are reasonably expected by the City to finance the Projects for which the preliminary expenditures were incurred. The term “preliminary expenditures” includes architectural, engineering, surveying, soil testing, reimbursement bond issuance, and similar costs that are incurred prior to commencement of acquisition, construction or rehabilitation of a project, other than land acquisition, site preparation, and similar costs incident to commencement of construction. 5. This Declaration is intended to constitute a declaration of official intent for purposes of the Reimbursement Regulations and any successor law, regulation, or ruling. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, THIS 11TH DAY OF JUNE, 2018. CITY OF ARDEN HILLS, MINNESOTA By David Grant, Mayor Attest: Julie Hanson, City Clerk Page 1 of 1 PUBLIC HEARING – 8A MEMORANDUM DATE: June 11, 2018 TO: Honorable Mayor and City Councilmembers Dave Perrault., City Administrator FROM: Gayle Bauman, Finance Director Mary Tomnitz, Accounting Clerk SUBJECT: Public Hearing Regarding Quarterly Special Assessments for Delinquent Utilities Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider the Following Hold a Public Hearing regarding delinquent utilities. Background Water customers whose account is 90 days past due were informed that the City intends to certify delinquent charges to Ramsey County to be collected with property taxes. These customers have the right to a hearing in front of the City Council to discuss this matter prior to certification. Page 1 of 1 NEW BUSINESS – 9A MEMORANDUM DATE: June 11, 2018 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman. Finance Director Mary Tomnitz, Accounting Clerk SUBJECT: Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider A motion to approve Resolution 2018-041 certifying delinquent utilities to Ramsey County. Background Delinquent utility amounts are certified to Ramsey County quarterly. A list of utility accounts with a delinquent balance was compiled and notices dated May 6, 2018 were mailed. These customers were informed of their delinquent status and were asked to make payment of the delinquent balance by June 5, 2018. Utility accounts with an unpaid delinquent balance after June 5, 2018 would be certified to Ramsey County to be added to property taxes payable in 2019. The certification amount is equal to the unpaid delinquent balance plus an eight percent penalty. The list of remaining delinquent utility accounts, as of June 5, 2018 is attached. The City will request that Ramsey County levy the delinquent balances against the respective properties. Attachments Attachment A: Resolution No. 2018-041 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2018-041 RESOLUTION ADOPTING AND CONFIRMING QUARTERLY SPECIAL ASSESSMENTS FOR DELINQUENT UTILITIES WHEREAS, the amount to be specially assessed for DELINQUENT UTILITIES has been duly calculated in accordance with the provisions of the Municipal Code and Minnesota Statues; and WHEREAS, notices have been duly mailed as required by law; and WHEREAS, said proposed assessments have at all times since their filing been open for public inspection, and an opportunity has been given to all interested parties to present objections if any, to the proposed assessments; and WHEREAS, there were no oral or written objections received. 1. The amounts so calculated and set forth in said notices are hereby levied against the respective parcels of land described therein, and 2. The proposed assessments are hereby adopted and confirmed as special assessments for each of said parcels of land and the assessments together with an additional penalty of eight percent (8%) of the original unpaid amount, inclusive of any previous delinquency penalty, shall be a lien concurrent with general taxes upon such parcel. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that the City Administrator be authorized and directed to transmit to the County Auditor a certified duplicate of the assessment roll to be extended upon the property tax lists of the County, and the County Auditor shall collect said special assessments with taxes levied in 2018, payable in 2019: ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 11TH DAY OF JUNE, 2018. ____________________________________ ATTEST: DAVID GRANT, MAYOR __________________________________________ JULIE HANSON, CITY CLERK Parcel ID Account No Water  Test Water  Tax Water Surface  Water  Mgmt Standby Sewer Late  Penalty Undeveloped Utility  Arrears 8% Cert Fee Total  Assessment 163023340015 001285‐000 1.59 0.00 60.99 14.72 8.32 92.61 13.97 0.00 192.20 15.38 207.58 213023140007 001276‐000 0.00 0.00 0.00 14.72 8.32 92.61 9.25 0.00 124.90 9.99 134.89 213023410028 006494‐000 1.59 0.00 53.37 19.08 8.32 92.61 13.34 0.00 188.31 15.06 203.37 213023410051 001584‐000 1.59 0.00 27.80 19.08 8.32 92.61 11.99 0.00 161.39 12.91 174.30 213023430004 006414‐000 1.59 0.00 24.37 14.72 8.32 92.61 11.34 0.00 152.95 12.24 165.19 213023430025 003225‐000 0.00 0.00 0.00 0.00 0.00 0.00 1.89 23.60 25.49 2.04 27.53 213023440006 009648‐000 1.59 0.00 31.80 14.72 8.32 92.61 12.16 0.00 161.20 12.90 174.10 213023440013 009248‐000 0.00 0.00 0.00 0.00 0.00 0.00 3.42 42.80 46.22 3.70 49.92 213023440014 009246‐000 0.00 0.00 0.00 0.00 0.00 0.00 1.78 22.28 24.06 1.92 25.98 213023440015 009247‐000 0.00 0.00 0.00 0.00 0.00 0.00 2.29 28.68 30.97 2.48 33.45 223023120007 000990‐000 1.59 0.00 71.43 14.72 8.32 99.67 15.55 0.00 211.28 16.90 228.18 223023120013 000569‐000 1.59 0.00 92.50 14.72 8.32 146.10 21.33 0.00 284.56 22.76 307.32 223023210007 003937‐000 1.60 0.00 56.56 19.18 8.36 93.08 14.94 0.00 193.72 15.50 209.22 223023210086 008185‐000 0.55 0.00 0.00 6.63 2.90 32.18 0.00 0.00 42.26 3.38 45.64 223023210088 006007‐000 1.59 0.00 65.84 19.08 8.32 92.61 0.00 0.00 187.44 15.00 202.44 223023210117 005368‐000 1.59 0.00 48.16 19.08 8.32 97.06 22.29 0.00 196.50 15.72 212.22 223023220055 007241‐000 1.59 0.00 59.31 14.72 8.32 92.61 0.00 0.00 176.55 14.12 190.67 223023230016 007235‐000 1.59 0.00 63.18 14.72 8.32 92.61 14.18 0.00 194.60 15.57 210.17 223023240240 003444‐000 1.59 0.00 46.99 19.08 8.32 92.61 13.06 0.00 181.65 14.53 196.18 223023240248 007082‐000 1.59 0.00 56.87 19.08 8.32 92.61 14.04 0.00 192.51 15.40 207.91 223023240275 000290‐000 1.59 0.00 93.49 19.08 8.32 132.66 21.04 0.00 276.18 22.09 298.27 223023240283 003898‐000 1.59 0.00 48.83 19.08 8.32 92.61 13.75 0.00 184.18 14.73 198.91 223023240326 000375‐000 1.59 0.00 44.65 19.08 8.32 92.61 12.58 0.00 178.83 14.31 193.14 223023320026 008331‐000 1.59 0.00 98.69 14.72 8.32 124.81 20.94 0.00 269.07 21.53 290.60 223023330001 000133‐000 0.00 0.00 0.00 14.72 8.32 92.61 0.00 0.00 115.65 9.25 124.90 223023330015 004713‐000 1.59 0.00 64.34 14.72 8.32 113.48 16.47 0.00 218.92 17.51 236.43 223023340036 000231‐000 1.59 0.00 75.96 14.72 8.32 158.36 21.09 0.00 280.04 22.40 302.44 273023140005 002805‐000 1.59 58.56 794.07 988.24 228.28 645.62 0.00 0.00 2,716.36 217.31 2,933.67 283023120027 001125‐000 1.59 0.00 47.70 14.72 8.32 92.61 13.66 0.00 178.60 14.29 192.89 283023120052 001575‐000 1.59 0.00 64.71 14.72 8.32 92.61 14.77 0.00 196.72 15.74 212.46 283023130051 001065‐000 1.59 0.00 70.69 14.72 8.32 110.91 17.08 0.00 223.31 17.86 241.17 283023240018 001154‐000 1.59 0.00 93.53 14.72 8.32 106.84 17.18 0.00 242.18 19.37 261.55 283023330011 007090‐000 1.59 0.00 33.42 14.72 8.32 92.61 11.77 0.00 162.43 12.99 175.42 283023330012 003256‐000 1.59 0.00 57.46 14.72 8.32 92.61 0.00 0.00 174.70 13.98 188.68 283023330013 001255‐000 1.59 0.00 59.97 14.72 8.32 118.40 16.76 0.00 219.76 17.58 237.34 283023410038 001344‐000 1.59 0.00 82.91 14.72 8.32 127.53 21.05 0.00 256.12 20.49 276.61 283023440022 001441‐000 1.59 0.00 136.30 14.72 8.32 174.65 0.00 0.00 335.58 26.85 362.43 333023110036 001551‐000 1.59 0.00 64.84 14.72 8.32 126.10 21.89 0.00 237.46 19.00 256.46 333023120003 001893‐000 1.36 0.00 0.00 12.56 7.09 78.99 0.00 0.00 100.00 8.00 108.00 333023240032 002096‐000 1.59 0.00 93.57 14.72 8.32 127.03 21.92 0.00 267.15 21.37 288.52 333023240094 002105‐000 1.59 0.00 61.40 14.72 8.32 92.61 14.05 0.00 192.69 15.42 208.11 333023240108 002512‐000 1.59 0.00 74.17 14.72 8.32 92.61 16.18 0.00 207.59 16.61 224.20 333023310012 009130‐000 1.59 0.00 61.99 14.72 8.32 92.61 14.25 0.00 193.48 15.48 208.96 333023320003 002476‐000 1.59 0.00 42.96 14.72 8.32 92.61 12.94 0.00 173.14 13.85 186.99 333023320008 005251‐000 1.59 0.00 81.00 14.72 8.32 192.36 23.17 0.00 321.16 25.69 346.85 333023330034 002487‐000 1.59 0.00 44.29 14.72 8.32 92.61 13.20 0.00 174.73 13.98 188.71 333023330057 003236‐000 1.59 0.00 69.25 14.72 8.32 97.50 15.35 0.00 206.73 16.54 223.27 333023340020 001884‐000 1.59 0.00 50.92 14.72 8.32 92.61 14.29 0.00 182.45 14.60 197.05 333023340067 009129‐000 1.59 0.00 57.53 14.72 8.32 92.61 13.06 0.00 187.83 15.03 202.86 333023340102 011447‐000 1.59 0.00 32.55 530.68 8.32 17.32 4.53 0.00 594.99 47.60 642.59 333023420038 001969‐000 1.59 0.00 53.44 14.72 8.32 92.61 0.00 0.00 170.68 13.65 184.33 343023140051 002484‐000 1.59 0.00 49.10 14.72 8.32 92.61 15.49 0.00 181.83 14.55 196.38 343023210016 001920‐000 1.59 0.00 50.37 14.72 8.32 92.61 14.18 0.00 181.79 14.54 196.33 343023230012 001984‐000 1.59 0.00 106.48 14.72 8.32 171.00 0.00 0.00 302.11 24.17 326.28 343023230014 002221‐000 1.59 0.00 26.44 14.72 8.32 92.61 0.00 0.00 143.68 11.49 155.17 343023230017 002369‐000 1.59 0.00 35.06 14.72 8.32 92.61 13.15 0.00 165.45 13.24 178.69 343023240003 001775‐000 1.59 0.00 44.56 14.72 8.32 92.61 0.00 0.00 161.80 12.94 174.74 343023310015 002293‐000 1.59 0.00 26.67 14.72 8.32 92.61 11.63 0.00 155.54 12.44 167.98 343023330015 001629‐000 1.59 0.00 18.40 14.72 8.32 92.61 0.00 0.00 135.64 10.85 146.49 Parcel ID Account No Water  Test Water  Tax Water Surface  Water  Mgmt Standby Sewer Late  Penalty Undeveloped Utility  Arrears 8% Cert Fee Total  Assessment 343023330050 001671‐000 1.59 0.00 36.07 14.72 8.32 92.61 12.69 0.00 166.00 13.28 179.28 343023340013 011406‐000 1.59 0.00 25.05 14.72 8.32 92.61 6.87 0.00 149.16 11.93 161.09 343023410055 001808‐000 1.59 0.00 170.49 14.72 8.32 203.58 29.22 0.00 427.92 34.23 462.15 343023420030 008243‐000 1.59 0.00 617.19 14.72 8.32 188.28 0.00 0.00 830.10 66.41 896.51 343023420040 003660‐000 1.59 0.00 56.89 14.72 8.32 92.61 13.39 0.00 187.52 15.00 202.52 343023440066 002643‐000 1.69 0.00 73.44 15.66 8.85 98.49 14.25 0.00 212.38 16.99 229.37 343023440077 002194‐000 1.59 0.00 43.43 14.72 8.32 92.61 13.06 0.00 173.73 13.90 187.63 $15,982.12 $1,278.57 $17,260.69 City of Arden Hills City Council Meeting for June 11, 2018 P:\Planning\Planning Cases\2018\PC 18-010 - 4061 Lexington Avenue - Site Plan Review\Memos_Reports_18-010 Page 1 of 7 UNFINISHED BUSINESS – 10A MEMORANDUM DATE: June 11, 2018 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Matthew Bachler, City Planner SUBJECT: Planning Case #18-010 Applicant: Primrose Schools Property Location: 4061 Lexington Avenue North Request: Site Plan Review Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider the Following Options 1. Approve: Motion to approve Planning Case 18-010 for a Site Plan Review at 4061 Lexington Avenue North, based on the findings of fact and the submitted plans, as amended by the ten (10) conditions in the June 11, 2018 Report to the City Council. 2. Deny: Motion to deny Planning Case 18-010 for a Site Plan Review at 4061 Lexington Avenue North, based on the following findings of fact: findings to deny should specifically reference the reasons for denial. 3. Table: Motion to table Planning Case 18-010 for a Site Plan Review at 4061 Lexington Avenue North: a specific reason and/or information request should be included with a motion to table. Background The City Council previously discussed Planning Case 18-010 at their meeting on May 29, 2018. This application was tabled to allow staff time to work with Primrose Schools on a possible gateway sign easement and to address site plan concerns with the Lake Johanna Fire Department. Staff has completed work on these items and is bringing this planning case back for further review by the City Council. City of Arden Hills City Council Meeting for June 11, 2018 P:\Planning\Planning Cases\2018\PC 18-010 - 4061 Lexington Avenue - Site Plan Review\Memos_Reports_18-010 Page 2 of 7 Primrose Schools is a national system of private preschools that provide child care and early education. There are currently over 300 centers nationally, including 17 locations in the Minneapolis-St. Paul metro area. Primrose is considering purchasing the property located at 4061 Lexington Avenue for a daycare center and has requested a Site Plan Review to complete site modifications. The subject property is currently owned by Bremer Bank and includes an approximately 18,000 gross square foot bank and office building. Primrose would remodel the existing building to include 12 daycare rooms for up to 176 children ranging from infants to school-aged children. The basement of the building would be utilized for food preparation, staff space, a conference room, and storage. Primrose would only be completing minor modifications to the building’s exterior, such as installing new doors. The parking stalls and drive lanes on the west and south side of the building would be replaced with a 13,500 square foot playground area. The proposed playground would include a variety of different types of equipment for different age groups, including play structures, swing sets, and a basketball hoop. The parking area on the north side of the building would be modified to include two one-way drive lanes with diagonal parking stalls. Six new parking stalls would be constructed on the eastern side of the site south of the Lexington Avenue driveway. The site currently has driveways on County Road F and Lexington Avenue. The County Road F driveway has full access and the entrance on Lexington Avenue only allows right turns in and out of the site. Ramsey County has recommended that the Lexington Avenue driveway be removed due to proximity to the County Road F intersection. As a recommended condition of approval, the applicant would be required to work with the County to resolve this issue. An expanded sidewalk is proposed to provide safe pedestrian access to the center from the parking lot. Additionally, a new sidewalk would be constructed to connect the site to the existing sidewalk along Lexington Avenue. Other site modifications would include a new trash enclosure with brick veneer and a metal gate adjacent to the building within the northern parking area. New tree plantings would be added within the parking area on the north side of the building and along Lexington Avenue. A portion of the parking area on the south side of the building would be converted to turf grass and include tree plantings. Outside of the existing developed area, the majority of the property is forested with extensive tree coverage. The proposal would not impact this area except for the removal of five trees at the southeast corner of the development area. Plan Evaluation A full evaluation of the proposal was presented to the Planning Commission on May 9, 2018. The staff report to the Planning Commission is provided in Attachment I. Draft minutes from the Planning Commission meeting are included in Attachment J. City of Arden Hills City Council Meeting for June 11, 2018 P:\Planning\Planning Cases\2018\PC 18-010 - 4061 Lexington Avenue - Site Plan Review\Memos_Reports_18-010 Page 3 of 7 The applicant reported at the Planning Commission meeting that they intend to retain the existing pylon sign located at the northeast corner of the property rather than replacing it with a new monument sign, as first proposed. The existing pylon sign is a legal nonconforming sign and may continue to be used including repaired, refaced, and maintained. However, the sign cannot be expanded or relocated. The Planning Commission included a recommended condition of approval that the applicant work with staff to ensure the pylon sign is reused in conformance with the Sign Code. The applicant has revised the civil plans to remove the proposed monument sign and show the pylon sign remaining (Attachment D). The architectural plans have not been revised and still show a new monument sign (Attachment E). Since the City Council meeting on May 29, 2018, the applicant has provided an updated rendering of the refaced pylon sign for Primrose School (Attachment F). City Gateway Sign At the City Council meeting on May 29, 2018, the Council expressed an interest in acquiring an easement for a future gateway sign at Lexington Avenue and County Road F. The City currently has three gateway signs at the following locations: • County Road D and Lake Johanna Boulevard (City-owned “triangle property” at 3151 Lake Johanna Boulevard) • County Road D and Cleveland Avenue (located on private property at 3130 Cleveland Avenue within an easement granted to the City) • County Road E2 and Cleveland Avenue (located in Ramsey County right-of-way) The dimensions of the three signs vary somewhat, but generally range in height from 4.5 feet to 6 feet and in overall area from 33 square feet to 60 square feet. The gateway sign on the triangle property includes a planting area behind and in front of the sign. The signs at the other two locations only include a rock mulch area in front of the signs. Staff has created a conceptual plan showing the location of a possible gateway sign and easement area (Attachment K). The easement would be located at the far northeastern corner of the property and would have an area of approximately 200 square feet. Staff anticipates the size of the sign would be similar to the sign on the triangle property, which is 10 feet in length and 6 feet in height. An initial estimate for the cost of the sign, including electrical service, landscaping, and irrigation, is approximately $35,000 – $40,000. The location of the easement is in close proximity to the existing pylon sign and an Xcel Energy utility pole to the west on County Road F, however, there should be adequate space for the placement of a gateway sign. The grade change from the roadway to the parking lot is approximately three feet and staff anticipates a retaining wall would be needed to support the sign. Depending on the final design of a retaining wall, this would add additional cost to the sign City of Arden Hills City Council Meeting for June 11, 2018 P:\Planning\Planning Cases\2018\PC 18-010 - 4061 Lexington Avenue - Site Plan Review\Memos_Reports_18-010 Page 4 of 7 construction. Given the constraints on the site, the City would also be limited in the types of landscaping that could be planted. An easement agreement would be required to be drafted and signed by the property owner. The agreement would define the specific dimensions of the easement and specify the City’s rights and responsibilities. Staff would recommend that an easement agreement address the following: • Sign Dimensions: based on dimensions of other gateway signs in the City, staff would recommend setting a maximum height of 6 feet for the sign and an area of 75 square feet. • City’s right to enter upon the permanent easement area to: a. Construct, reconstruct, repair, and maintain the gateway sign b. Grade, level, fill, drain, and excavate to prepare site for sign c. Install and maintain landscaping provided that the mature height of any plantings are no more than 6 feet in height d. Install and maintain electrical service for sign lighting e. Install and maintain irrigation for landscaping • City’s responsibility for maintenance of the gateway sign, landscaping, electrical service, and irrigation Staff has shared the conceptual plan for the gateway sign with Ramsey County and they do not have concerns with the site lines at this time. The City would need to review any final plans for a gateway sign with Ramsey County before construction. Xcel Energy has an existing transmission line easement that runs across the northern 37.5 feet of the property along County Road F, including the location for the gateway sign easement. Staff has contacted Xcel Energy about the proposed gateway sign, but has not been able to verify whether the company would consent to the easement. The recommended conditions of approval from the Planning Commission meeting on May 9, 2018 do not address a gateway sign easement. If the City Council decides to request an easement for a gateway sign, this would need to be addressed in an additional condition of approval. Staff would recommend that any condition direct staff to work with the property owner on the easement and that the agreement cover the items listed above. The easement could be required to be granted before the issuance of development permits or a certificate of occupancy. Additionally, since Xcel Energy will need to approve the gateway sign easement, staff would recommend that the required easement be contingent on Xcel Energy’s consent. Staff has reviewed the concept plan for the gateway sign with Primrose School. The applicant’s preference is to not grant the easement due to concerns related to site constraints, the proximity of the gateway sign to the pylon sign, and decreased visibility. Lake Johanna Fire Department At the City Council meeting on May 29, the Council directed staff to review the site plan with the Lake Johanna Fire Department to see if there were any concerns about the modifications to City of Arden Hills City Council Meeting for June 11, 2018 P:\Planning\Planning Cases\2018\PC 18-010 - 4061 Lexington Avenue - Site Plan Review\Memos_Reports_18-010 Page 5 of 7 the parking lot on the north side of the building, and if there would be any issues if the Lexington Avenue driveway were required to be closed off. The applicant has provided a fire truck turning exhibit (Attachment L). As a result of the applicant’s review of the design of the parking lot, two parking stalls were removed from the north side of the building to improve circulation. This would result in a reduction of the number of parking stalls to 68. Based on the proposed use of the property, the Zoning Code requires a minimum of 60 stalls. The exhibit also depicts how the site would be modified if Ramsey County requires the Lexington Avenue driveway to be closed. Primrose School would construct an additional four parking stalls on the east side of the site if the driveway were to be closed. Staff reviewed the plans with the Fire Marshall and they were comfortable with the Fire Department being able to adequately circulate on the site if the Lexington Avenue driveway is closed. The Fire Marshal also reviewed and verified that the fire department would adequately be able to get to the rear side of the building even though access has been removed for the playground area. Additional Review City Building Official The City Building Official has reviewed the plans and does not have any further comments at this time. Public Works Director/City Engineer The Public Works Director/City Engineer has reviewed the proposed plans and does not have any additional comments at this time. A Grading and Erosion Control Permit will be required for the project. Ramsey County Ramsey County has reviewed the proposed site plan and provided their comments in a memo dated April 10, 2018 (Attachment H). Ramsey County has stated that the County Road F driveway is acceptable, but the Lexington Avenue driveway should be removed due to the proximity to the County Road F intersection. Findings of Fact The Planning Commission reviewed Planning Case 18-010 at their meeting on May 9, 2018. Draft minutes from the meeting are included in Attachment J. The Planning Commission offers the following findings of fact for consideration: 1. The property located at 4061 Lexington Avenue North is located in the I-1 – Limited Industrial Zoning District and within Sign District 6. 2. The applicant has submitted a Site Plan Review application for modifications to the site for a new daycare facility serving more than 10 individuals with care. City of Arden Hills City Council Meeting for June 11, 2018 P:\Planning\Planning Cases\2018\PC 18-010 - 4061 Lexington Avenue - Site Plan Review\Memos_Reports_18-010 Page 6 of 7 3. The proposed daycare facility is a permitted use in the I-1 District. 4. The proposal does not include any additions or modifications to the footprint of the existing principal structure on the property. 5. The proposed exterior playground equipment is in conformance with the I-1 District Requirements for accessory structures. 6. The proposed site plan would be in conformance with the lot coverage requirements for the I-1 District. 7. The proposal is generally in conformance with the design standard requirements included in Section 1325.05 of the Zoning Code. 8. The existing parking lot does not include planting islands and the proposed site plan would increase the area of the parking lot occupied by planting islands to approximately 4.6 percent. The Zoning Code requires that 10 percent of the parking area be occupied by parking islands. 9. The proposed site plan meets the minimum requirements for parking, loading, and circulation in Section 1325.06 of the Zoning Code. 10. The applicant has proposed to retain and resurface the existing legal nonconforming freestanding sign at the intersection of Lexington Avenue and County Road F. 11. The proposal is not expected to adversely affect the surrounding area of the community as a whole. Recommendation The Planning Commission recommended approval (4-0) of Planning Case 18-010 for a Site Plan Review at 4061 Lexington Avenue North, based on the findings of fact and the submitted plans in the June 11, 2018 Report to the City Council, as amended by the following ten (10) conditions: 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to the plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. A Grading and Erosion Control Permit shall be required prior to the commencement of the site modifications. 3. A Building Permit shall be required for the interior improvements and the trash enclosure. 4. A Zoning Permit shall be required for the fencing within the playground area. 5. A Sign Permit shall be required for any wall signage. 6. The existing pylon sign at the intersection of County Road F and Lexington Avenue may remain in place. The applicant shall work with staff to utilize the sign in conformance with the Sign Code. 7. The applicant shall work with Ramsey County to address the Lexington Avenue access driveway. 8. A Ramsey County Right-of-Way Permit shall be required for any work being completed in the County Road F or Lexington Avenue right-of-way. City of Arden Hills City Council Meeting for June 11, 2018 P:\Planning\Planning Cases\2018\PC 18-010 - 4061 Lexington Avenue - Site Plan Review\Memos_Reports_18-010 Page 7 of 7 9. A Letter of Credit in the amount of 125 percent of the cost of materials and installation of the landscaping improvements shall be provided prior to the issuance of any development permits. The Letter of Cred shall be valid for two full years from the date of installation of the landscaping improvements. 10. Before construction, grading, or land clearing begins, trees or tree areas that are to be preserved shall be visibly marked and city-approved tree protection fencing or other method shall be installed and maintained at the critical root zones of the trees to be protected. Public Notice and Comments Although a Site Plan Review does not require a public hearing, a public meeting notice was prepared by the City and mailed to properties within 350 feet of the subject property. Staff has not received any letters, e-mails, or telephone calls from property owners or occupants concerning this planning case. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on April 23, 2018. Pursuant to Minnesota State Statute, the City must act on this request by June 22, 2018 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. With consent of the applicant, the City may extend the review period beyond the initial 120 days. Attachments A. Land Use Application B. Location and Aerial Maps C. Site Photographs D. Civil Plan Set E. Architectural Plan Set F. Pylon Sign Rendering G. Primrose Standard Playground Package 2017 H. Ramsey County Memo, dated April 10, 2018 I. Planning Commission Report, May 9, 2018 J. Draft Planning Commission Minutes, May 9, 2018 K. Conceptual Gateway Sign Easement Plan L. Fire Truck Turning Movement Exhibit 1245 West Highway 96 Arden Hills, Minnesota 55112 Telephone (651) 792-7800 Fax(651)634-5137 www.cityofardenhills.org Application Completed Date Accepted by Receipt Number Council Decision Council Decision Date Applicant Information Applicant: John Finnemore, Primrose Schools Franch ising Company Address: 3660 Cedarcrest Road, Acworth, GA 30101 Telephone No.: 770-310-8755 Fax No.: Email Address: JFinnemore@PrimroseSchools.com Property Information Property Owner: Josh Meyer, Bremer Bank Other: Owner Address: 4061 Lexington Ave. North, Arden Hills, MN 55126 Owner Telephone No. 651-734-4510 Other: Address of Property Involved: 4061 Lexington Ave. North, Arden Hills, MN 55126 Le al Description: Lot 3, Block 1, Land O' lakes Addition, Ramsey County, Minnesota Property ID No.: 273023110007 Type of Use: Commercial zone: L-1 (limited Industrial District) Type of Request Comprehensive Plan Amendment (Fee: $500 + Escrow: $1,000) Conditional Use or Interim Use Permit/CUP or IUP Amendment (Fee: $350 + Escrow: $1,000) Preliminary Plat (Fee: $500 + Escrow: $1,000) Final Plat (Fee: $500 + Escrow: $1,000) Concept Plan Review (Fee: $150 + Escrow: $1,000) Master Planned Unit Development or Master Special Development Plan (Fee: $350 + Escrow: $1,000) Final Planned Unit Development or Final Special Development Plan (Fee: $350 + Escrow: $1,000) Planned Unit Development Amendment or Special Development Plan Amendment {Fee: $350 + Escrow: $1,000) Site Plan Review (Fee: $350 + Escrow: $1,000) Property Acreage: 1.88 Rezoning or TCAAP Regulating Plan Amendment (Fee: $350 + Escrow: $f,000) Zoning Code or TCAAP Redevelopment Code Amenament (Fee: $350 + Escrow: $1,000) City' Code Amendment (Fee: $350 + Escrow: $1,000) Lot Split/Minor Subdivision (R-1 and R-2 Districts Only) (Fee: $350 + Escrow: $1,000) Variance or Permitted Adjustment (Fee: $350 + Escrow: $1,000) Vacation of Easement or Right-of-Way (Fee: $150 + Escrow: $1,000) Appeal of Administrative Decision (Fee: $150 + Escrow: $1,000) Land Use Requests -Not Already Specified (Fee: $150 + Escrow: $1,000 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. © Ramsey County Enterprise GIS 1,333.3 THIS MAP IS NOT TO BE USED FOR NAVIGATION NAD_1983_HARN_Adj_MN_Ramsey_Feet Feet1,333.30666.67 4061 Lexington Avenue North 8,0001: This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. © Ramsey County Enterprise GIS Division 300.0 THIS MAP IS NOT TO BE USED FOR NAVIGATION 1: NAD_1983_HARN_Adj_MN_Ramsey_Feet Feet300.00150.00 1290 County Road F 1,800 Enter Map Description Notes Planning Case 18-010 – 4061 Lexington Avenue North View of existing bank and office building and drive-up ATM. ATM would be removed and the north parking lot reorganized. View of west parking lot. This area would be replaced with a playground area. View of south parking lot and drive-up teller window. This area would be replaced with a playground area. Existing Bremer Bank pole sign. This sign would be removed and replaced with monument style sign. PRIMROSE STANDARD PLAYGROUND PACKAGE 2017 Standard Primrose Package •Infant Area –PlayBuilder 3 Panel Infant Unit –12’ x 12’ x 8’ Independent Shade •Early Preschool Area (EPS) –Tot Tree (special colors for Primrose) –PlayBuilder Ground Unit –14’ x 14’ Shade Topper (Integrated into Playground Structure) –MaxPlay Swing –8’ Beam with Tot Seats •Pre-School Area –KidBuilder Firetruck Unit –18’ x 30’ Shade Topper (Integrated into Playground Structure) –MaxPlay Swing –8’ Beam with Belt Seats –4-Seat Teeter •After School Area –PlayBuilder After School Unit –18’ x 18’ Shade Topper (Integrated into Playground Structure) –Tire Swing and Beam Cover –Basketball Goal Additional Items Needed: •Junior Picnic Tables –Qty 3 (EPS, PS, and AS Areas) •Kid Timbers •Primrose Patch (Qty 6) •Loose Fill Border if needed INFANT PLAY –3 PANEL UNIT AND N 12’ X 12’ X 8’ IND SHADE GREEN EARLY PRESCHOOL-PB GROUND UNIT WITH SHADE TOPPER EARLY PRESCHOOL-MAXPLAY TOT SWINGS EARLY PRESCHOOL-TOT TREE PRESCHOOL-FIRETRUCK UNIT WITH SHADE TOPPER PRESCHOOL-4 SEAT TEETER PRESCHOOL-BELT SWINGS AFTER SCHOOL-PB UNIT WITH SHADE TOPPER AFTER SCHOOL-TIRE SWING W/BEAM COVER Beam Cover ADDITIONAL ITEMS –PRIMROSE PATCH ADDITIONAL ITEMS –JR PICNIC TABLE –ONE IN EACH PLAY AREA ADDITIONAL ITEMS –BASKETBALL GOAL Kid Timbers and Base Mats Kid Timbers –Border Panels for Loose Fill Surfacing Base Mats –entries and under swings(13 per standard package) Still ordered with turf surfacing PRIMROSE PLAYGROUND PACKAGE 2017 UPGRADES Independent Shades April 10, 2018 Matthew Bachler City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 Re: Primrose Day Care Dear Mr. Bachler, I have reviewed the site plan for Primrose Day Care and have the following comments: • The proposed driveway at County Road F is acceptable. • The existing driveway onto Lexington Ave should be removed due to the proximity to the County Road F intersection. The access onto County Road F is sufficient for the site and proposed day care. A right of way permit will be required for any construction activity occurring within the County’s right of way. Please contact Doug Heidemann at 651-266-7186 or douglas.heidemann@co.ramsey.mn.us to discuss permit requirements. Sincerely, Erin Laberee, PE Traffic Engineer City of Arden Hills Planning Commission Meeting for May 9, 2018 P:\Planning\Planning Cases\2018\PC 18-010 - 4061 Lexington Avenue - Site Plan Review\Memos_Reports_18-010 Page 1 of 10 MEMORANDUM DATE: May 9, 2018 PC Agenda Item 3.D TO: Planning Commission Chair and Commissioners FROM: Matthew Bachler, City Planner SUBJECT: Planning Case #18-010 – No Public Hearing Required Applicant: Primrose Schools Property Location: 4061 Lexington Avenue North Request: Site Plan Review Requested Action The applicant has requested a Site Plan Review in order to complete modifications to the property at 4061 Lexington Avenue North for a new daycare center. Background 1. Overview of Request: Primrose Schools is a national system of accredited private preschools that provide child care and early education. There are currently over 300 centers nationally, including 17 locations in the Minneapolis-St. Paul metro area. Primrose is considering purchasing the property located at 4061 Lexington Avenue North for a new daycare center and has requested a Site Plan Review in order to complete site modifications. The subject property is currently owned by Bremer Bank and includes an approximately 18,000 gross square foot, two-story bank and office building. The site also has a teller drive-up lane on the south side of the building and a drive-up ATM located on the north side of the parking lot. Primrose would complete extensive renovations to the interior of the building for the daycare center. This would include constructing seven rooms for young infants, toddlers, and early preschool on the first floor and five rooms for preschool, pre-kindergarten, and explorers (school-aged children) on the second. The basement floor would be utilized for food preparation, staff space, a conference room, and storage. The design capacity would be for up to 176 children. No additions to the existing structure are proposed at this time and Primrose would only be completing minor modifications to the building’s exterior, such as installing new doors. City of Arden Hills Planning Commission Meeting for May 9, 2018 P:\Planning\Planning Cases\2018\PC 18-010 - 4061 Lexington Avenue - Site Plan Review\Memos_Reports_18-010 Page 2 of 10 In terms of the exterior of the site, the most significant change would be the replacement of the parking stalls and drive lanes on the west and south side of the building with an approximately 13,500 square foot playground area. The proposed playground would include a variety of different types of equipment for different age groups, including play structures, swing sets, and a basketball hoop. The parking area on the north side of the building would be modified to include two one-way drive lanes with diagonal parking stalls. Two new parking lot islands would also be added to help better define the central row of parking. Six new parking stalls would be constructed on the eastern side of the site directly south of the Lexington Avenue driveway. The site currently has access driveways on County Road F and Lexington Avenue and no modifications are proposed to these driveways at this time. The County Road F driveway has full access and the entrance on Lexington Avenue only allows right turns in and out of the site. Both roadways are owned and managed by Ramsey County. The site plan was reviewed by the Ramsey County Traffic Engineer and their comments are provided in Attachment F. Ramsey County has recommended that the Lexington Avenue driveway be removed due to proximity to the County Road F intersection. An expanded sidewalk is proposed to provide safe pedestrian access to the center from the parking lot. Additionally, a new sidewalk would be constructed to connect the site to the existing sidewalk along Lexington Avenue. Other site modifications would include the replacement of the existing nonconforming pole sign at the corner of Lexington Avenue and County Road F with a new monument sign in the same general location. A new trash enclosure with brick veneer and a metal gate is also proposed adjacent to the existing building within the northern parking area. New tree plantings would be added within the parking area on the north side of the building and along Lexington Avenue. A portion of the parking area on the south side of the building would also be converted to turf grass and include tree plantings. Outside of the existing developed area, the majority of the property is forested with extensive tree coverage. The proposal would not impact this area except for the removal of five trees at the southeast corner of the development area. The applicant has provided a civil and architectural plan set (Attachment D). Examples of the playground equipment that would be installed have also been provided (Attachment E). City of Arden Hills Planning Commission Meeting for May 9, 2018 P:\Planning\Planning Cases\2018\PC 18-010 - 4061 Lexington Avenue - Site Plan Review\Memos_Reports_18-010 Page 3 of 10 2. Surrounding Area: Direction Future Land Use Plan Zoning Existing Land Use North Light Industrial and Office I-1 Limited Industrial District Light Industrial/Office South Light Industrial and Office I-1 Limited Industrial District Light Industrial/Office East Business Park (Shoreview) Planned Unit Development Light Industrial/Office West Light Industrial and Office I-1 Limited Industrial District Light Industrial/Office 3. Site Data: Future Land Use Plan: Light Industrial and Office Existing Land Use: Retail and Other Commercial Zoning: I-1 Limited Industrial District Size: 4.86 acres Topography: The developed portion of the site contains the current bank building and parking lot. The three undeveloped acres are forested and partially covered by wetlands. Plan Evaluation 1. Zoning Regulations Section 1320 – District Provisions A. Proposed Use – Section 1320.05 (Land Use Chart) The subject property is located in the I-1 – Limited Industrial District. A daycare facility providing 10 or more individuals with care is a permitted use in the I-1 District. B. Setbacks – Section 1320.06 (District Requirements Chart) The minimum setbacks for principal structures in the I-1 District are 55 feet in the front yard, 20 feet in the rear yard, and 20 feet in the side yard. The existing principal structure on the property is in conformance with the setback requirements. The proposal does not include any additions to the existing building. The playground equipment for the daycare is considered to be an accessory structure. In the I-1 District, the minimum side and rear yard setback for accessory structures is 10 feet. The proposed playground area would be setback more than 10 feet from the side and rear property lines and would be located more than 55 feet back from the front lot lines. City of Arden Hills Planning Commission Meeting for May 9, 2018 P:\Planning\Planning Cases\2018\PC 18-010 - 4061 Lexington Avenue - Site Plan Review\Memos_Reports_18-010 Page 4 of 10 C. Lot Coverage – Section 1320.06 (District Requirements Chart) The maximum structure coverage permitted in the I-1 District is 30 percent of the lot area, and the minimum landscape lot area requirement is 35 percent. The total area of the property is approximately 217,500 square feet. The existing building has a footprint of 6,213 square feet for structure coverage of 2.9 percent of the lot area. In this case, the playground equipment was not counted as landscape lot area. The playground area will be improved with a subsurface stormwater management system comprised of crush stone and draintile. The entire area will be covered with synthetic turf and woodchip fall material. The total impervious surface area, including the building, parking lot, and playground area would be 52,161 square feet, or approximately 24 percent of the lot area. The landscape lot area would be approximately 76 percent. D. Height – Section 1325.01, Subd. 2 (Accessory Structures) Accessory structures in the I-1 District cannot exceed the height of the principal structure that they are accessory to. The existing building is 27 feet – 10 inches in height. The component of the playground equipment expected to have the greatest height is a shade structure measuring 18 feet in height. Section 1325 – General Regulations A. Landscaping and Tree Preservation – Section 1325.05 and Section 1325.055 The landscape plan includes 7 new trees with a size of 2.5 caliper inches for a total of 17.5 caliper inches. These trees would be planted along the southern side of the playground area, in the northern parking lot, and along Lexington Avenue. The landscape plan also includes new perennial and shrub planting areas around the Lexington Avenue entrance, in front of the building, and in and around the parking lot area. Minimum Caliper Inches and Tree Ratio – Section 1325.05, Subd. 1(F)(1)(2) The Zoning Code requires that a minimum number of caliper inches of trees be provided based on the gross square footage of the building on the property. The existing building is 18,198 gross square feet and the minimum caliper inch requirement is 57 inches (18,198 gross square feet Lot Area (Square Feet) Structure Coverage (Square Feet) Structure Coverage (Percentage) Landscape Lot Area (Square Feet) Landscape Lot Area (Percentage) I-1 District Requirements 30,000 -- 30% (max) -- 35% (min) Proposed 217,500 6,213 2.9% 165,339 76.0% City of Arden Hills Planning Commission Meeting for May 9, 2018 P:\Planning\Planning Cases\2018\PC 18-010 - 4061 Lexington Avenue - Site Plan Review\Memos_Reports_18-010 Page 5 of 10 divided by 320). The western and southern portions of the property are forested and the current amount of caliper inches on the property exceeds this minimum requirements. There is no additional gross square footage of building area proposed as part of the application and no new tree plantings are required. For sites with a building whose height is two stores, 50 percent of trees must be between 2.0 and 3.0 caliper inches in size, 30 percent must be between 3.5 and 4.0 caliper inches, and 20 percent must be between 4.5 and 6.0 caliper inches. No new tree plantings are required as part of this application. There are a variety of tree sizes within the portion of the property that is forested. Trees Along Street Frontage – Section 1325.05, Subd. 1(F)(5) A minimum of one tree is required along the right-of-way for every 50 feet of public street frontage. There is an existing utility easement along County Road F that restricts the placement of trees along this frontage. The property has approximately 500 feet of frontage on Lexington Avenue and 10 trees would be required. There are numerous trees along Lexington Avenue on the southern portion of the site. Two new trees would be planted on Lexington Avenue as part of the development. Perennials and Shrubbery – Section 1325.05, Subd. 1(F)(6) The Zoning Code requires that a minimum of 10 percent of the total landscaped area shall be covered with perennials or shrubbery. The majority of the approximately 165,000 square feet of landscape lot area is currently forested and would remain unchanged. Approximately 3,600 square feet of perennials and shrubbery would be planted within the perimeter of the private parking, building, and driveway areas, or approximately 16.6 percent of this total area. Planting Islands – Section 1325.05, Subd. 1(F)(7) Planting islands are required to visually break up expanses of parking area. The Zoning Code requires that 10 percent of the parking area be occupied by parking islands. The property does not currently include planted parking islands. Two new planting islands would be constructed within the northern parking area covering 1,449 square feet. The total surface parking area is 31,720 square feet and the planting islands would occupy approximately 4.6 percent of this total area. Tree Preservation – Section 1325.055 A survey of the significant trees on the property was completed in January 2016 as part of a previous planning case for the site (Planning Case 16-029). The survey indicates a total of 2,228 caliper inches of significant trees on the property. The Tree Preservation Ordinance permits the removal of up to 10 percent of the significant trees on the site, or 223 caliper inches, before mitigation is required. The current proposal includes the removal of five significant trees at the southeast corner of the site with an overall caliper inch total of 68. Based on the proposed removal, no replacement trees are required at this time. City of Arden Hills Planning Commission Meeting for May 9, 2018 P:\Planning\Planning Cases\2018\PC 18-010 - 4061 Lexington Avenue - Site Plan Review\Memos_Reports_18-010 Page 6 of 10 C. Exterior Lighting – Section 1325.05, Subd. 3 The site currently has six light poles around the perimeter of the parking area on the north side of the building. All of these light fixtures would be retained as part of the redevelopment. At this time, the only additional exterior lighting that is proposed is up-lighting for the flagpole on the north side of the building. The light fixtures will be required to meet the requirements in the Zoning Code related to the concealment of the source of illuminate and the direction of light away from adjoining lots and public streets. D. Screening and Fencing – Section 1325.05, Subd. 4 Mechanical operating equipment located on the ground or roof is required to be screened from view of adjacent streets. The site plan indicates that mechanical equipment enclosures would be located on the west and east sides of the building. A 4-foot tall solid vinyl fence would be installed around the perimeter of the mechanical equipment and should provide sufficient screening. Any mechanical equipment installed on the roof of the building would also be required to be screened from view of Lexington Avenue and County Road F. Trash areas are required to be screened from view of public streets. The site plan includes a trash enclosure on the north side of the building that would measure 13 feet – 4 inches by 16 feet – 8 inches. The enclosure would have a height of 6 feet – 4 inches. A brick veneer is proposed on the exterior of the enclosure the match the appearance of the existing building. The front of the enclosure would include a set of metal doors for access. The plans include a 6-foot tall ornamental black metal fence around the perimeter of the playground area. A shorter, 4-foot tall vinyl fence would be used within the interior of the playground area to divide the different play spaces. The Zoning Code permits 6-foot tall fences within commercial and industrial districts without additional review by the Planning Commission and City Council. E. Parking, Loading, and Circulation – Section 1325.06 The existing site includes parking and drive lanes on all four sides of the building, which is centrally located on the property. In general terms, the proposal would replace the parking and drive lane areas on the west and south side of the building for the new playground area. The parking area on the north side of the building would be modified to include two one-way drive lanes with diagonal parking stalls. Six new parking stalls would be constructed on the eastern side of the site directly south of the Lexington Avenue driveway. The new parking area would be improved with concrete curbs. No changes are proposed to the two existing driveways on County Road F and Lexington Avenue. The site plan was reviewed by the Ramsey County Traffic Engineer and they have recommended that the Lexington Avenue driveway be removed due to proximity to the County Road F intersection. This issue will need to be resolved between Ramsey County and City of Arden Hills Planning Commission Meeting for May 9, 2018 P:\Planning\Planning Cases\2018\PC 18-010 - 4061 Lexington Avenue - Site Plan Review\Memos_Reports_18-010 Page 7 of 10 the applicant. The site could still function adequately if the Lexington Avenue entrance is closed off. Off-Street Parking Dimensions and Location – Section 1325.06, Subd. 1(A)(D) The Zoning Code requires that parking stalls have minimum dimensions of 9 feet in width by 18 feet in length. All of the proposed parking stalls would satisfy this requirement. Parking areas are required to be a minimum of 20 feet from public right-of-way lines. The existing parking lot is setback approximately 25 feet from Lexington Avenue and 10 feet from County Road F. The proposal would not expand the parking area closer to either right-of-way line. Off-Street Parking Spaces Required – Section 1325.06, Subd. 1(J) For daycare, nursery, and pre-school facilities, a minimum of one parking stall is required for each teacher or employee and one parking stall is required for each five individual receiving care based on design capacity. The proposed number of staff is 24 and the design capacity of the facility is for 176 students. Based on these assumptions, 60 parking stalls are required. The site plan shows a total of 70 stalls for a surplus of 10 stalls. 2. Sign Regulations A. Freestanding Signs – Section 1240.02 (Permitted Sign Type, Area, Height) The subject property is located in Sign District 6. One freestanding monument sign with a maximum height of 12 feet and a maximum sign copy area of 45 square feet is permitted. The property has an existing nonconforming pole sign located at the corner of Lexington Avenue and County Road F that exceeds the Sign District 6 requirements. The applicant has proposed removing the nonconforming sign and constructing a new monument sign at generally the same located. The monument sign would be constructed with a brick base and have a height of 7 feet. The proposed sign copy area is approximately 22 feet. B. Wall Signs – Section 1240.02 (Permitted Sign Type, Area, Height) The proposal does not include a plan for wall signage on the building. Properties in Sign District 6 are permitted to install up to 60 square feet of wall signage. This requirement would be verified at the time a Sign Permit application is submitted. Additional Review City Building Official The City Building Official has reviewed the proposed plans and does not have any further comments at this time. City of Arden Hills Planning Commission Meeting for May 9, 2018 P:\Planning\Planning Cases\2018\PC 18-010 - 4061 Lexington Avenue - Site Plan Review\Memos_Reports_18-010 Page 8 of 10 Public Works Director/City Engineer The Public Works Director/City Engineer has reviewed the proposed plans and does not have any additional comments at this time. A Grading and Erosion Control Permit will be required for the project. Ramsey County Ramsey County has reviewed the proposed site plan and provided their comments in a memo dated April 10, 2018 (Attachment F). Ramsey County has stated that the County Road F driveway is acceptable, but the Lexington Avenue driveway should be removed due to the proximity to the County Road F intersection. Findings of Fact The Planning Commission must make a finding as to whether or not the proposed application would adversely affect the surrounding neighborhood or the community as a whole based on the aforementioned factors. Staff offers the following findings for consideration: 1. The property located at 4061 Lexington Avenue North is located in the I-1 – Limited Industrial Zoning District and within Sign District 6. 2. The applicant has submitted a Site Plan Review application for modifications to the site for a new daycare facility serving more than 10 individuals with care. 3. The proposed daycare facility is a permitted use in the I-1 District. 4. The proposal does not include any additions or modifications to the footprint of the existing principal structure on the property. 5. The proposed exterior playground equipment is in conformance with the I-1 District Requirements for accessory structures. 6. The proposed site plan would be in conformance with the lot coverage requirements for the I-1 District. 7. The proposal is generally in conformance with the design standard requirements included in Section 1325.05 of the Zoning Code. 8. The existing parking lot does not include planting islands and the proposed site plan would increase the area of the parking lot occupied by planting islands to approximately 4.6 percent. The Zoning Code requires that 10 percent of the parking area be occupied by parking islands. 9. The proposed site plan meets the minimum requirements for parking, loading, and circulation in Section 1325.06 of the Zoning Code. 10. The proposed freestanding sign is in conformance with Chapter 12 of the City Code. 11. The proposal is not expected to adversely affect the surrounding area of the community as a whole. City of Arden Hills Planning Commission Meeting for May 9, 2018 P:\Planning\Planning Cases\2018\PC 18-010 - 4061 Lexington Avenue - Site Plan Review\Memos_Reports_18-010 Page 9 of 10 Options and Motion Language Staff has provided the following options and motion language for this case. The Planning Commission should consider providing additional findings of fact as part of the motion to support their recommendation for approval or denial. • Recommend Approval with Conditions: Motion to recommend approval of Planning Case 18-010 for a Site Plan Review at 4061 Lexington Avenue North, based on the findings of fact and the submitted plans, as amended by the ten (10) conditions in the May 9 , 2018 Report to the Planning Commission: 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to the plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. A Grading and Erosion Control Permit shall be required prior to the commencement of the site modifications. 3. A Building Permit shall be required for the interior improvements and the trash enclosure. 4. A Zoning Permit shall be required for the fencing within the playground area. 5. A Sign Permit shall be required for the freestanding monument sign and for any wall signage. 6. The existing pylon sign at the intersection of County Road F and Lexington Avenue shall be removed. 7. The applicant shall work with Ramsey County to address the Lexington Avenue access driveway. 8. A Ramsey County Right-of-Way Permit shall be required for any work being completed in the County Road F or Lexington Avenue right-of-way. 9. A Letter of Credit in the amount of 125 percent of the cost of materials and installation of the landscaping improvements shall be provided prior to the issuance of any development permits. The Letter of Cred shall be valid for two full years from the date of installation of the landscaping improvements. 10. Before construction, grading, or land clearing begins, trees or tree areas that are to be preserved shall be visibly marked and city-approved tree protection fencing or other method shall be installed and maintained at the critical root zones of the trees to be protected. • Recommend Approval as Submitted: Motion to recommend approval of Planning Case 18- 010 for a Site Plan Review at 4061 Lexington Avenue North, based on the findings of fact and the submitted plans in the May 9, 2018 Report to the Planning Commission. • Recommend Denial: Motion to recommend denial of Planning Case 18-010 for a Site Plan Review at 4061 Lexington Avenue North, based on the following findings of fact: findings to deny should specifically reference the reasons for denial. City of Arden Hills Planning Commission Meeting for May 9, 2018 P:\Planning\Planning Cases\2018\PC 18-010 - 4061 Lexington Avenue - Site Plan Review\Memos_Reports_18-010 Page 10 of 10 • Table: Motion to table Planning Case 18-010 for a Site Plan Review at 4061 Lexington Avenue North: a specific reason and/or information request should be included with a motion to table. Public Notice and Comments Although a Site Plan Review does not require a public hearing, a public meeting notice was prepared by the City and mailed to properties within 350 feet of the subject property. Staff has not received any letters, e-mails, or telephone calls from property owners or occupants concerning this planning case. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on April 23, 2018. Pursuant to Minnesota State Statute, the City must act on this request by June 22, 2018 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. With consent of the applicant, the City may extend the review period beyond the initial 120 days. Attachments A. Land Use Application B. Location and Aerial Maps C. Site Photographs D. Civil and Architectural Plan Set E. Primrose Standard Playground Package 2017 F. Ramsey County Memo, dated April 10, 2018 Approved: CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, MAY 9, 2018 6:30 P.M. - ARDEN HILLS CITY HALL PLANNING CASES D. Planning Case 18-010; 4061 Lexington Avenue North – Site Plan Review City Planner Bachler stated Primrose Schools is a national system of accredited private preschools that provide child care and early education. There are currently over 300 centers nationally, including 17 locations in the Minneapolis-St. Paul metro area. Primrose is considering purchasing the property located at 4061 Lexington Avenue North for a new daycare center and has requested a Site Plan Review in order to complete site modifications. The subject property is currently owned by Bremer Bank and includes an approximately 18,000 gross square foot, two- story bank and office building. The site also has a teller drive-up lane on the south side of the building and a drive-up ATM located on the north side of the parking lot. City Planner Bachler reported Primrose would complete extensive renovations to the interior of the building for the daycare center. This would include constructing seven rooms for young infants, toddlers, and early preschool on the first floor and five rooms for preschool, pre- kindergarten, and explorers (school-aged children) on the second. The basement floor would be utilized for food preparation, staff space, a conference room, and storage. The design capacity would be for up to 176 children. No additions to the existing structure are proposed at this time and Primrose would only be completing minor modifications to the building’s exterior, such as installing new doors. City Planner Bachler commented in terms of the exterior of the site, the most significant change would be the replacement of the parking stalls and drive lanes on the west and south side of the building with an approximately 13,500 square foot playground area. The proposed playground would include a variety of different types of equipment for different age groups, including play structures, swing sets, and a basketball hoop. City Planner Bachler stated the parking area on the north side of the building would be modified to include two one-way drive lanes with diagonal parking stalls. Two new parking lot islands would also be added to help better define the central row of parking. Six new parking stalls would be constructed on the eastern side of the site directly south of the Lexington Avenue driveway. City Planner Bachler explained the site currently has access driveways on County Road F and Lexington Avenue and no modifications are proposed to these driveways at this time. The ARDEN HILLS PLANNING COMMISSION – May 9, 2018 2 [Type text] County Road F driveway has full access and the entrance on Lexington Avenue only allows right turns in and out of the site. Both roadways are owned and managed by Ramsey County. Ramsey County has recommended that the Lexington Avenue driveway be removed due to proximity to the County Road F intersection. City Planner Bachler indicated an expanded sidewalk is proposed to provide safe pedestrian access to the center from the parking lot. Additionally, a new sidewalk would be constructed to connect the site to the existing sidewalk along Lexington Avenue. Other site modifications would include the replacement of the existing nonconforming pole sign at the corner of Lexington Avenue and County Road F with a new monument sign in the same general location. A new trash enclosure with brick veneer and a metal gate is also proposed adjacent to the existing building within the northern parking area. City Planner Bachler stated new tree plantings would be added within the parking area on the north side of the building and along Lexington Avenue. A portion of the parking area on the south side of the building would also be converted to turf grass and include tree plantings. Outside of the existing developed area, the majority of the property is forested with extensive tree coverage. The proposal would not impact this area except for the removal of five trees at the southeast corner of the development area. Site Data Land Use Plan: Light Industrial and Office Existing Land Use: Retail and Other Commercial Zoning: I-1 Limited Industrial District Current Lot Sizes: 4.86 Acres Topography: The developed portion of the site contains the current bank building and parking lot. The three undeveloped acres are forested and partially covered by wetlands. City Planner Bachler reviewed the surrounding area, the Plan Evaluation and offered the followings the Findings of Fact for review: 1. The property located at 4061 Lexington Avenue North is located in the I-1 – Limited Industrial Zoning District and within Sign District 6. 2. The applicant has submitted a Site Plan Review application for modifications to the site for a new daycare facility serving more than 10 individuals with care. 3. The proposed daycare facility is a permitted use in the I-1 District. 4. The proposal does not include any additions or modifications to the footprint of the existing principal structure on the property. 5. The proposed exterior playground equipment is in conformance with the I-1 District Requirements for accessory structures. 6. The proposed site plan would be in conformance with the lot coverage requirements for the I-1 District. 7. The proposal is generally in conformance with the design standard requirements included in Section 1325.05 of the Zoning Code. 8. The existing parking lot does not include planting islands and the proposed site plan would increase the area of the parking lot occupied by planting islands to approximately ARDEN HILLS PLANNING COMMISSION – May 9, 2018 3 [Type text] 4.6 percent. The Zoning Code requires that 10 percent of the parking area be occupied by parking islands. 9. The proposed site plan meets the minimum requirements for parking, loading, and circulation in Section 1325.06 of the Zoning Code. 10. The proposed freestanding sign is in conformance with Chapter 12 of the City Code. 11. The proposal is not expected to adversely affect the surrounding area of the community as a whole. City Planner Bachler reviewed the options available to the Planning Commission on this matter: 1. Recommend Approval with Conditions 2. Recommend Approval as Submitted. 3. Recommend Denial 4. Table Chair Thompson opened the floor to Commissioner comments. Commissioner Lambeth asked what the surface material would be for the playground area. City Planner Bachler stated he believed the playground would have a synthetic or real turf surface material. Commissioner Lambeth questioned if the fencing would be six feet in height. John Finnemore, Primrose Schools representative, reported the playground surface would be a synthetic turf. He reported the fencing would be powder coated tubular metal and would not be wrought iron. He explained the fence posts would be 3½ inches apart for safety purposes. Commissioner Jones asked if Primrose Schools had purchased the entire lot. Mr. Finnemore reported this would be his intent. Further discussion ensued regarding the traffic flow in and out of this property. Commissioner Jones questioned if Primrose Schools had plans for the remainder of the land for the future. Mr. Finnemore commented there were no plans in place at this time. He explained that a portion of the land was not developable because of the wetlands. He asked if the franchisee would be able to utilize and recondition the existing sign on the property. He stated a lower sign would be less visible. Chair Thompson indicated she had concerns about the design of the existing sign. City Planner Bachler reported the current sign was non-conforming due to its size and height. He stated this sign could continue and be replaced for current users but could not be expanded in any way or relocated. He explained the Planning Commission could look at modifying Conditions 5 and 6. ARDEN HILLS PLANNING COMMISSION – May 9, 2018 4 [Type text] Chair Thompson commented the new conditions would state the property owner will work with the City to utilize the existing sign while continuing to meet City sign requirements. She stated her goal would be to make the sign more attractive. City Planner Bachler indicated staff’s preference would be to have a monument sign installed versus reconditioning the existing sign. He suggested the condition state the applicant will work with staff on any plans to modify the existing pole sign so that all plans are in conformance with the sign code. He noted a sign permit application would have to be submitted to City staff. Chair Thompson recommended Condition 5 remain be amended to remove the words free- standing monument sign that Condition 6 also be amended per staff direction. City Planner Bachler supported this recommendation and suggested Condition 6 read: A sign permit shall be required for renovation of the existing free-standing sign and for any wall signage. The existing pylon sign will remain in place so long as any modifications are in conformance with the City’s sign code requirements. Chair Thompson commented a sign permit would still be required for all other signage on the property. Commissioner Lambeth stated he would like the Commission to consider minimizing the requirements and conditions for this request. He noted the existing sign was already in place, it was too high and was non-conforming. He encouraged the Commission to restrain piling on additional conditions that were not necessary for this case. Chair Thompson recommended the applicant have sign renderings available prior to this item being reviewed by the City Council. Commissioner Jones stated he would rather leave the pylon sign in place versus having a monument sign. He feared that the monument sign would block sight lines for those traveling on Lexington Avenue. Chair Thompson moved and Commissioner Zimmerman seconded a motion to recommend approval of Planning Case 18-010 for a Site Plan Review at 4061 Lexington Avenue based on the findings of fact and the submitted plans, as amended by the ten (10) revised conditions in the May 9, 2018, report to the Planning Commission. The motion carried unanimously (4-0). UNFINISHED BUSINESS – 10B MEMORANDUM DATE: June 11, 2018 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Matthew Bachler, City Planner SUBJECT: Community Development Block Grants Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Background The City Council may discuss the City’s participation in the Community Development Block Grant entitlement program with Ramsey County.