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HomeMy WebLinkAbout05-29-18-R I't I�EN�HILLS Approved: June 25, 2018 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING MAY 29, 2018 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Steve Scott Absent: None Also present: City Administrator Dave Perrault; Public Works Director/City Engineer Sue Polka; City Planner Matthew Bachler; Finance Director Gayle Bauman; City Attorney Joel Jamnik; and City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Mayor Grant requested Item 7P be removed from the Consent Agenda for discussion as Item 8A. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (5-0). 2. RESPONSE TO PUBLIC INQUIRIES None. 3. PUBLIC INQUIRIES/INFORMATIONAL ARDEN HILLS CITY COUNCIL—MAY 29, 2018 2 Gregg Larson, 3377 North Snelling Avenue, discussed a letter he received last week from the City of Arden Hills. He noted the letter was written by a private company but was signed by the City. He expressed frustration with the fact the City allowed its logo to be used by a company that was peddling warranties for water lines. He questioned if this company was investigated by the City or if the Council just took the word of Metro Cities. He asked if the City was receiving a kick back for the warranties and noted other municipalities have rescinded the ability to send out these types of letters. He encouraged the City Council to not jeopardize the public's trust and to not allow mass mailings to be sent out again with City logos. He explained that unless a resident knows their water or sewer line was failing, an extended warranty was not necessary. He indicated most consumer advocates including Consumer Reports discourages extended warranties, whether or homes, cars or electronics. He recommended the Council acknowledge their mistake, apologize to the City's residents, and break the contract with this outside company. 4. PUBLIC PRESENTATIONS A. Proclamation in Recognition of Robert Thompson's Years of Service on the Planning Commission and Parks, Trails and Recreation Committee Mayor Grant read a proclamation in full for the record recognizing Roberta Thompson for her years of service on the Planning Commission and Parks Trails and Recreation Committee. He noted Ms. Thompson was in the process of moving and therefore could no longer serve on these groups. 5. STAFF COMMENTS A. Rice Creek Commons (TCAAP) and Joint Development Authority(JDA) Update City Administrator Perrault provided an update on TCAAP stating the JDA has not met since the last Council meeting, but would be meeting next on Monday, June 4. Councilmember Holden asked if the Master Development Agreement would be completed by August. City Administrator Perrault stated the County and developer were shooting to have the Master Development Agreement completed by the end of summer. B. Transportation Update Public Works Director/City Engineer Polka reported the 2018 Street and Utility Improvement project would begin on Monday, June 4. Public Works Director/City Engineer Polka explained the County Road F preconstruction meeting would be held on Wednesday, May 30. She noted a link to the Ramsey County Transportation webpage was available on the City's website. ARDEN HILLS CITY COUNCIL—MAY 29, 2018 3 6. APPROVAL OF MINUTES A. April 23, 2018, Regular City Council Councilmember Scott requested an addition to the minutes on Page 11, under Item 11 noting his statement regarding the Ramsey County Sheriff's Open House should note City Administrator Perrault was also in attendance. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the April 23, 2018, Regular City Council meeting minutes as amended. The motion carried unanimously (5-0). 7. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve First Quarter Financials C. Motion to Approve Council Technology Reimbursement Policy D. Motion to Approve City Planner Out of Class Pay E. Motion to Approve Planning Case 18-009 — 1290 County Road F — Site Plan Review F. Motion to Approve Resolution 2018-029 Authorizing the Release of the Draft 2040 Comprehensive Plan Update to Neighboring Jurisdictions and Affected Governing Bodies for Review G. Motion to Approve Request for Proposals for On-Call Planning Services H. Motion to Approve Planning Case 18-007—4535 Lakeshore Place—Variance I. Motion to Approve Planning Case 18-008— 1275 Nursery Hill Court—Variance J. Motion to Approve Authorization of Special Assessment Agreements — Land O Lakes and Boston Scientific K. Motion to Approve Resolution 2018-037 Approving MnDOT Zero Dollar Permit to Construct I-35W MnPASS Project L. Motion to Approve Resolution 2018-039 Providing for the Sale of General Obligation Utility Revenue Bonds M. Motion to Approve Proposal for Engineering Services — County Road F Watermain Relocation—TKDA N. Motion to Approve Resolution 2018-038 Establishing and Appointing Members to a Civic Space Task Force for Rice Creek Commons O. Motion to Authorize City Staff to Hire Part-Time Communications Intern P. MetiOn t n th Q. Motion to Approve Proposal for Professional Services—TCAAP Related MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the Consent Calendar as amended removing Item 7P and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). ARDEN HILLS CITY COUNCIL—MAY 29, 2018 4 8. PULLED CONSENT ITEMS A. Motion to Authorize Purchase of Ford F-450 Truck with Plow and Sander Mayor Grant asked why this item was not on the 2019 State contract. Public Works Director/City Engineer Polka explained the 2018 contract for this type of vehicle expires at the end of October. She noted the issue was the 2018 trucks were no longer available. She estimated this vehicle was $2,000 higher than the State contract rate, but noted this was a 2019 vehicle and not a 2018 vehicle. Mayor Grant questioned if the Council wanted to go outside of the State contract to purchase this item, or wait until November to try and purchase the truck under the State contract. Councilmember Scott stated he supported the Council waiting for this purchase until November when the vehicle could be bid under the State contract. Councilmember Holmes explained the existing plow was not useable for the coming winter and the new plow would not be ready if the City waits to purchase off of the State contract in November. Councilmember Holden commented staff has been really good about only bringing purchases forwarded when they were really needed. For this reason, she supported the purchase of the truck now. Councilmember McClung asked if delaying action on this item for one meeting would impact the City's ability to plow snow this coming winter. Public Works Director/City Engineer Polka reported she was uncertain. Councilmember McClung commented he agreed with Councilmember Holden and stated he supported the purchase of the truck and plow at this time. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to Authorize Purchase of Ford F-450 Truck with Plow and Sander. The motion carried 4-1 (Councilmember Scott opposed). 9. PUBLIC HEARINGS A. Planning Case 18-013—3246 New Brighton Road Public Hearing City Planner Bachler stated Journey Home Minnesota is a non-profit organization with a mission to create affordable housing for disabled military veterans in safe cities served by high quality school systems. The organization has developed housing projects in surrounding communities, including Shoreview, New Brighton, and Mounds View. Journey Home purchased ARDEN HILLS CITY COUNCIL—MAY 29, 2018 5 the Lake Johnna Fire Station No. 1 property at 3246 New Brighton Road in September 2017 and is requesting approval for a project to redevelop the property for three single-family residential homes. The existing fire station building, garage, and parking areas on the property would all be removed as part of the redevelopment. City Planner Bachler reported the existing property at 3246 New Brighton Road is approximately 2.8 acres in size and is comprised of the decommissioned Lake Johanna Fire Station No. 1 building, a detached garage, and parking areas. The two existing structures are located along New Brighton Road and there are multiple curb cuts currently providing access to the property. The topography of the lot is relatively flat along New Brighton Road, but slopes down significantly to a pond located on the easterly half of the property. The elevation change from New Brighton Road to the pond edge is roughly 15 feet. The pond occupies approximately 1.3 acres of the site leaving 1.5 acres of developable land. City Planner Bachler explained the applicant has proposed a subdivision of the existing property that would create three single-family residential lots. Each of the lots would have frontage on New Brighton Road and the property lines would extend to the eastern boundary of the site. The size of the lots would be 29,723 square feet, 41,802 square feet, and 53,593 square feet. The lots are expected to be developed with similarly sized homes. Each lot would have a private driveway on New Brighton Road. City Planner Bachler stated a Comprehensive Plan Amendment is required to change the designation of the property to Very Low Density Residential from its current designation as Public and Institutional. The Very Low Density Residential classification allows for single- family residential development at a density of 1.5 to 3 units per acre. To summarize, Planning Case 18-013 includes the following requests: • Preliminary and Final Plat to subdivide property into three single-family residential lots. • Comprehensive Plan Amendment to change future land use classification from Public and Institutional to Very Low Density Residential. City Planner Bachler reviewed the site data, Plan Evaluation and offered a detailed summary of the Zoning Regulations review. Staff requested the Council hold a public hearing for Planning Case 18-013. Councilmember Holden asked if any environmental studies had been completed on this property. City Planner Bachler indicated he was not aware of any environmental studies that have been completed for this property. Councilmember Holmes requested further information regarding the Comprehensive Plan Amendment. ARDEN HILLS CITY COUNCIL—MAY 29, 2018 6 City Planner Bachler reported the Applicant was proposing to change the future land use designation from Public and Institutional to Very Low Density Residential. He provided further comment on how the City defined Very Low Density Residential. Councilmember Holmes asked if the zoning of this property was R-2 and inquired if this would remain the same. City Planner Bachler stated the property was zoned R-2 District and the proposal did not require a change to the zoning. Councilmember McClung questioned what the City had planned for this site in the 2040 Comprehensive Plan. City Planner Bachler stated the draft 2040 Comprehensive Plan has the property designated as Very Low Density Residential but noted this would not come into effect until the Met Council approves the City's plan. Mayor Grant opened the public hearing at 7:47 p.m. Tracy Timp, 1901 Jerrold, stated she appreciated the fact the Council had pressed this issue and was changing this development from four houses to three. With no one coming forward to speak, Mayor Grant closed the public hearing at 7:49 p.m. 10. NEW BUSINESS A. Planning Case 18-013 — Comprehensive Plan Amendment and Preliminary and Final Plat—3246 New Brighton Road City Planner Bachler stated the Staff Report for this item was presented to the Council under Item 9A. It was noted the City Council must make a finding as to whether or not the proposed application would adversely affect the surrounding neighborhood or the community as a whole based on the aforementioned factors. Staff offers the following findings for consideration: 1. The property at 3246 New Brighton Road is located in the R-2 — Single and Two-Family Residential Zoning District. 2. The subject property is 125,118 square feet, or approximately 2.8 acres, in size. 3. The subject property is currently comprised of the former Lake Johanna Fire Station 1 building, a detached garage, and parking areas. 4. The Johanna Station 1 subdivision is proposed as R-2 — Single and Two-Family Residential District. 5. The R-2 — Single and Two Family Residential District permits up to five (5) residential units per acre. 6. The applicant has requested a Preliminary and Final Plat in order to subdivide the property into three (3) single-family residential lots. ARDEN HILLS CITY COUNCIL—MAY 29, 2018 7 7. The proposed Lake Johanna Station 1 development is proposed at approximately 2.01 units per net acre. 8. The Arden Hills 2030 Comprehensive Plan designates the future land use of the subject property as Public and Institutional. 9. The applicant has requested a Comprehensive Plan Amendment to change the future land use designation of the property to Very Low Density Residential. 10. The Arden Hills 2030 Comprehensive Plan defines Very Low Density Residential as, "traditional single-family residential land use category. A density range of 1.5 to 3 units per acre." 11. The adjacent properties to the north, east, west and south are zoned R-2 District and are guided for Low Density Residential uses in the Arden Hills 2030 Comprehensive Plan. 12. The proposed Comprehensive Plan Amendment would be consistent with adjacent land uses and the goals included in the Land Use chapter of the Arden Hills 2030 Comprehensive Plan. 13. The proposed Johanna Station 1 subdivision meets the Minimum Subdivision Design requirements included in Section 1130 of the City Code. 14. The proposed Johanna Station 1 subdivision meets or will be required to meet the Required Improvements for subdivisions included in Section 1140 of the City Code. 15. The proposed development requires public use dedication, as required in Section 1130.08 of the City Code. 16. The park dedication requirement for this application is ten (10) percent of the buildable land area in the subdivision or a park development fee of$6,500 per unit. Ten percent of the development would be 0.28 acres which would not allow for a feasible park area. The park development fee of$6,500 per unit will be applied in this case. 17. The proposed development meets the minimum district requirements for the R-2 Zoning District. City Planner Bachler stated that if a motion to approve is made, staff would recommend that the following eighteen (18) conditions be included in the motion: l. The project shall be completed in accordance with the submitted plans as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. The execution of the Final Plat shall be contingent upon the Metropolitan Council's approval of the Comprehensive Plan Amendment. 3. A Development Agreement shall be prepared by the City Attorney and subject to City Council approval. The Development Agreement shall be executed prior to the execution of the Final Plat. 4. The applicant shall submit a park dedication fee in the amount of$19,500, subject to the approval of the City Council. The park dedication fee shall be submitted prior to the execution of the Final Plat. 5. The applicant shall file the Final Plat with the Ramsey County Recorder and provide the City with a recorded copy within sixty(60) days of approval. ARDEN HILLS CITY COUNCIL—MAY 29, 2018 8 6. The applicant shall address all comments included in the memo provided by the Public Works Director/City Engineer dated May 22, 2018 prior to the issuance of any development permits. 7. The applicant shall provide the City with a copy of the approved Rice Creek Watershed District Permit prior to the issuance of any development permits. 8. Final grading and drainage plans shall be subject to approval by the City Engineer prior to the commencement of any construction on the site. 9. The applicant shall provide a minimum of three (3) trees in the front yard of each lot. Coniferous trees must be at least six (6) feet in height and deciduous trees a diameter of two and one-half(2.5) inches. 10. The applicant shall provide a Tree Preservation Plan that provides for the required 82 caliper inches of replacement trees on site. If the City determines that there is not sufficient space on site for the replacement tree plantings, the applicant shall work with the City to find an alternative off-site location or a fee in lieu of the replacement tress will be required equaling the cost of materials and installation plus ten percent, as determined by the City Council. 11. Before construction, grading, or land clearing begins, trees or tree areas that are to be preserved shall be visibly marked and city-approved tree protection fencing or other method shall be installed and maintained at the critical root zones of the trees to be protected. 12. A Letter of Credit in the amount of 125 percent of the cost of materials and installation for the required replacement tree plantings shall be provided prior to the issuance of any development permits. The Letter of Credit shall be valid for two full years from the date of installation of the replacements trees. 13. Survey monuments shall be placed and installed at all block corners, angle points, points of curves in streets, and at intermediate points as shown on the Final Plat. Pipes or streel rods shall be placed at the corners of each lot. 14. Wetland monument signs will be required to adequately define the wetland buffer area, subject to the approval of the Public Works Director. 15. Sewer and water for the subdivision shall be obtained by connections to the City water and sewer systems. Extension of City services shall be subject to review and approval by the City Engineer and all associated costs shall be the responsibility of the developer. 16. A grading as-built and utility as-built plan shall be provided to the City upon completion of grading and utility work. 17. The project may require permits, including, but not limited to, MPCA-NPDES, Rice Creek Watershed District, Minnesota Department of Health, MPCA- Sanitary Sewer Extension, Ramsey County and City Right of Way, and City Grading and Erosion Control permits. Copies of al issued permits shall be provided to the City prior to the issuance of any development permits. 18. The developer shall comply with all other applicable provisions of the City Code and its related Ordinances. MOTION: Councilmember Holden moved and Councilmember McClung seconded a motion to approve Planning Case 18-013 for a Preliminary Plat, Final Plat, and Comprehensive Plan Amendment at 3246 New Brighton Road, based on ARDEN HILLS CITY COUNCIL—MAY 29, 2018 9 the findings of fact and the submitted plans as amended by the eighteen (18) conditions in the May 29,2018 Report to the City Council Councilmember Scott asked how the reduced density would impact the affordability for these homes. Councilmember Holden indicated the Council was being asked to approve a lot split and land use change. She commented the affordability factor for these homes was not under consideration. Blake Huffman, Journey Home representative, reported the economics of the project did change when the number of homes was reduced from four to three. However, it was his hope the three homes would remain affordable. The motion carried (5-0). B. Planning Case 18-010—4061 Lexington Avenue North—Site Plan Review City Planner Bachler stated Primrose Schools is a national system of accredited private preschools that provide child care and early education. There are currently over 300 centers nationally, including 17 locations in the Minneapolis-St. Paul metro area. Primrose is considering purchasing the property located at 4061 Lexington Avenue North for a new daycare center and has requested a Site Plan Review in order to complete site modifications. The subject property is currently owned by Bremer Bank and includes an approximately 18,000 gross square foot, two- story bank and office building. The site also has a teller drive-up lane on the south side of the building and a drive-up ATM located on the north side of the parking lot. City Planner Bachler reported Primrose would complete extensive renovations to the interior of the building for the daycare center. This would include constructing seven rooms for young infants, toddlers, and early preschool on the first floor and five rooms for preschool, pre- kindergarten, and explorers (school-aged children) on the second. The basement floor would be utilized for food preparation, staff space, a conference room, and storage. The design capacity would be for up to 176 children. No additions to the existing structure are proposed at this time and Primrose would only be completing minor modifications to the building's exterior, such as installing new doors. City Planner Bachler commented in terms of the exterior of the site,the most significant change would be the replacement of the parking stalls and drive lanes on the west and south side of the building with an approximately 13,500 square foot playground area. The proposed playground would include a variety of different types of equipment for different age groups, including play structures, swing sets, and a basketball hoop. City Planner Bachler explained the parking area on the north side of the building would be modified to include two one-way drive lanes with diagonal parking stalls. Two new parking lot islands would also be added to help better define the central row of parking. Six new parking ARDEN HILLS CITY COUNCIL—MAY 29, 2018 10 stalls would be constructed on the eastern side of the site directly south of the Lexington Avenue driveway. City Planner Bachler stated the site currently has access driveways on County Road F and Lexington Avenue and no modifications are proposed to these driveways at this time. The County Road F driveway has full access and the entrance on Lexington Avenue only allows right turns in and out of the site. Both roadways are owned and managed by Ramsey County. Ramsey County has recommended that the Lexington Avenue driveway be removed due to proximity to the County Road F intersection. As a recommended condition of approval, the applicant would be required to work with the County to resolve this issue. City Planner Bachler indicated an expanded sidewalk is proposed to provide safe pedestrian access to the center from the parking lot. Additionally, a new sidewalk would be constructed to connect the site to the existing sidewalk along Lexington Avenue. Other site modifications would include a new trash enclosure with brick veneer and a metal gate adjacent to the building within the northern parking area. City Planner Bachler reported new tree plantings would be added within the parking area on the north side of the building and along Lexington Avenue. A portion of the parking area on the south side of the building would be converted to turf grass and include tree plantings. Outside of the existing developed area, the majority of the property is forested with extensive tree coverage. The proposal would not impact this area except for the removal of five trees at the southeast corner of the development area. City Planner Bachler reviewed the Plan Evaluation and offered the following findings of fact for consideration: 1. The property located at 4061 Lexington Avenue North is located in the 1-1 — Limited Industrial Zoning District and within Sign District 6. 2. The applicant has submitted a Site Plan Review application for modifications to the site for a new daycare facility serving more than 10 individuals with care. 3. The proposed daycare facility is a permitted use in the 1-1 District. 4. The proposal does not include any additions or modifications to the footprint of the existing principal structure on the property. 5. The proposed exterior playground equipment is in conformance with the 1-1 District Requirements for accessory structures. 6. The proposed site plan would be in conformance with the lot coverage requirements for the I-1 District. 7. The proposal is generally in conformance with the design standard requirements included in Section 1325.05 of the Zoning Code. 8. The existing parking lot does not include planting islands and the proposed site plan would increase the area of the parking lot occupied by planting islands to approximately 4.6 percent. The Zoning Code requires that 10 percent of the parking area be occupied by parking islands. ARDEN HILLS CITY COUNCIL—MAY 29, 2018 11 9. The proposed site plan meets the minimum requirements for parking, loading, and circulation in Section 1325.06 of the Zoning Code. 10. The applicant has proposed to retain and resurface the existing legal nonconforming freestanding sign at the intersection of Lexington Avenue and County Road F. 11. The proposal is not expected to adversely affect the surrounding area of the community as a whole. City Planner Bachler stated the Planning Commission recommended approval (4-0) of Planning Case 18-010 for a Site Plan Review at 4061 Lexington Avenue North, based on the findings of fact and the submitted plans in the May 29, 2018 Report to the City Council, as amended by the following ten (10) conditions: 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to the plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. A Grading and Erosion Control Permit shall be required prior to the commencement of the site modifications. 3. A Building Permit shall be required for the interior improvements and the trash enclosure. 4. A Zoning Permit shall be required for the fencing within the playground area. 5. A Sign Permit shall be required for any wall signage. 6. The existing pylon sign at the intersection of County Road F and Lexington Avenue may remain in place. The applicant shall work with staff to utilize the sign in conformance with the Sign Code. 7. The applicant shall work with Ramsey County to address the Lexington Avenue access driveway. 8. A Ramsey County Right-of-Way Permit shall be required for any work being completed in the County Road F or Lexington Avenue right-of-way. 9. A Letter of Credit in the amount of 125 percent of the cost of materials and installation of the landscaping improvements shall be provided prior to the issuance of any development permits. The Letter of Credit shall be valid for two full years from the date of installation of the landscaping improvements. 10. Before construction, grading, or land clearing begins, trees or tree areas that are to be preserved shall be visibly marked and city-approved tree protection fencing or other method shall be installed and maintained at the critical root zones of the trees to be protected. Councilmember Holden asked why the school would be called Primrose School of Shoreview. City Planner Bachler stated he believed the applicant was using Shoreview for marketing purposes even though it was located in Arden Hills. Councilmember McClung expressed concern with the ability to get fire trucks in and around this property. He feared the current circulation route would be problematic and inquired if this has been addressed by staff. ARDEN HILLS CITY COUNCIL—MAY 29, 2018 12 City Planner Bachler reported he had provided the site plan to the Fire Marshall and noted staff had not received any comments or concerns to date. He reported the plans would be further reviewed by staff and the Lake Johanna Fire Department when the applicant applies for a building permit. Mayor Grant invited the applicant to come forward. Josh McKinney, Sambatek, reported he would be more than willing to work with staff to ensure that the site had proper fire access. He addressed the sign question noting the applicant had done some market research and would prefer to have Shoreview on the sign versus Arden Hills for name recognition purposes. Councilmember Holden stated she was disturbed by the fact the sign would be labeled Shoreview and not Arden Hills. Mayor Grant commented the City could not require the applicant to place specific words on their sign, but he agreed this was an unfortunate situation. Councilmember Scott indicated the City operates one of its voting precincts in Shoreview. Councilmember Holmes stated it was not out of the ordinary for businesses to have a name for recognition purposes. Councilmember McClung explained the sign was insulting to the City of Arden Hills and reported he may now support a gateway sign at this corner. Councilmember Holden questioned if the City could ask for an easement for a gateway sign. City Attorney Jamnik reported the City could ask for an easement for a gateway sign. Mayor Grant anticipated Boston Scientific and Land O'Lakes would support a gateway sign at this corner. MOTION: Councilmember Holmes moved and Councilmember Holden seconded a motion to approve Planning Case 18-010 for a Site Plan Review at 4061 Lexington Avenue North, based on the findings of fact and the submitted plans, as amended by the ten (10) conditions in the May 29, 2018 Report to the City Council. Further discussion ensued regarding the proposed signage for Primrose School of Shoreview. Mayor Grant questioned if the Primrose School property had right-of-way available for a gateway sign. ARDEN HILLS CITY COUNCIL—MAY 29, 2018 13 City Planner Bachler reviewed an aerial of the property and noted the right-of-way available was County property. He explained the City would have to receive approval from the County to place a gateway sign within the right-of-way. He reported he would have to investigate this matter further before determining where a gateway sign could be located. Councilmember Holden asked where the Primrose monument sign would be located. City Planner Bachler clarified Primrose would not be pursuing a monument sign, but rather would be repurposing the existing pylon sign. Mayor Grant questioned if the Council could ask the applicant to move their pylon sign further to the south to make room for a gateway sign. City Attorney Jamnik advised the Council could make this request. Councilmember McClung inquired how precise a condition had to be worded and questioned if relocation of the pylon sign to the south in coordination with City staff would be sufficient. City Attorney Jamnik stated it would be best if the City knew the footprint for the easement on this corner for a gateway sign and where the pylon sign would be relocated. Councilmember McClung asked how much square footage the City would need for a gateway sign on this corner. Mayor Grant questioned what the approval timeline was for this Planning Case. City Planner Bachler stated the 60-day review deadline was June 22. He explained he would need to report back to the Council with more information on the approximate easement area along with the proposed size for this gateway sign. Mayor Grant believed the gateway sign at this corner should be rather sizeable, like the gateway sign on the triangle property with proper landscaping. Councilmember McClung agreed and stated he would like to see the Council review this matter further. Councilmember Holden questioned what the timeframe was for the applicant to complete this project. Mr. McKinney explained he would be revising his construction plans in order to address the fire lane concerns and was hoping to apply for a building permit as soon as possible in order to begin construction yet this summer. He asked that he be allowed to work with staff in order to determine a proper location for the gateway and pylon signs. He indicated he would be more than happy to speak with the franchisee about a name change. ARDEN HILLS CITY COUNCIL—MAY 29, 2018 14 Mayor Grant commented that even if a name change were made to the pylon sign, this was still a prime corner for a gateway sign for the City of Arden Hills. Councilmember Holmes stated she was quite disturbed by the fact the Council was discussing a gateway sign at this intersection. She questioned why this was being discussed out of the blue. Mayor Grant explained Arden Hills had three gateway signs at this time and was working towards having eight. While this corner was not previously recommended for a gateway sign, he reported this was a major intersection or corner that could benefit from having a gateway sign. Mr. McKinney commented his client had completed market research and this research recommended the franchise reference Shoreview and not Arden Hills. He stated he was simply presenting the wishes of his client. Mayor Grant indicated another intersection considered for a gateway sign was Lexington Avenue and County Road E. However, a gateway sign was not doable at this intersection due to the utilities at this corner. He stated the next best option would be this intersection. Councilmember Holmes suggested the gateway sign portion of this discussion be moved to a future worksession meeting. Mayor Grant agreed it would be difficult for the Council to design a gateway sign from the bench. For this reason, he supported this item being discussed at a future worksession meeting as well. Councilmember McClung supported the Council not making a decision on the gateway sign this evening. He suggested this Planning Case be delayed in order to provide the Council with an adequate amount of time to further consider the gateway sign location at an upcoming worksession meeting. Mayor Grant commented if the City were not to get an easement for a gateway sign at this time, while the property was being redeveloped, the opportunity would be lost. Councilmember Holden stated the reason the applicant may be keeping the pylon sign was for increased visibility. She noted the applicant could always reconsider their monument sign request. Mr. McKinney commented on the findings from a visibility study and discussed how moving the pylon sign from its current location would impact the visibility from the two major County roads. He explained he had concerns with relocating the pylon sign given the location of the overhead power lines. In addition, he feared it would be difficult to receive approval from the County to install a monument sign at this intersection due to visibility concerns. Mayor Grant asked if the existing pylon sign was located in County right-of-way. ARDEN HILLS CITY COUNCIL—MAY 29, 2018 15 City Planner Bachler reported the pylon sign was not within County right-of-way. Councilmember Holmes questioned if the Council would require the current pylon sign to be moved. Mayor Grant commented this would be required if a gateway sign were pursued. Councilmember Holmes inquired if the City could require the pylon sign to be moved given the fact it was already non-conforming. City Planner Bachler stated the property owner could not relocate the sign given the fact that it was non-conforming. However, whether the City could require this was a question for the City Attorney. City Attorney Jamnik advised this was a site plan review. He reported the applicant was making substantial changes to the property noting changes were also being made to the parking lot. For this reason, it would not be unreasonable to impose requirements. Mr. McKinney commented that movement of the pylon sign would be something he would have to discuss with his client. He stated the current location was something the client liked about this property. He anticipated a monument sign may be pursued by his client if the City were to require the pylon sign to be moved. Mayor Grant supported this item going back to staff for further work with the applicant to address the signage concerns and a potential gateway sign. Councilmember Holden stated she did not have a problem with the existing pylon sign location. She indicated it would be quite a burden for the applicant to relocate the sign and move the electricity. She questioned what direction the Council was trying to provide to staff. Mayor Grant commented he did not want to see the City pursue a gateway sign for this intersection and have it be crowded by the existing pylon sign. He stated he would like staff to investigate the potential for a gateway sign at this intersection further prior to the Council taking action on this Planning Case. City Planner Bachler summarized the direction from Council noting he would be willing to work with the applicant and investigate the amount of space that would be needed for a gateway sign similar to the one located on the triangle property. Mr. McKinney asked if the Council would be having the same discussion if he would have walked in to the meeting and called this business Primrose at Arden Hills. He stated he did not believe the gateway sign issue would have been discussed. Councilmember Holden commented she believed the conversation would have come up because the redevelopment of this corner created an opportunity for the City to consider a ARDEN HILLS CITY COUNCIL—MAY 29, 2018 16 gateway sign. She discussed how important Land O'Lakes and Boston Scientific were to the City and noted both were located adjacent to this intersection. Mr. McKinney reported his client would be coming into the City and would be spending millions of dollars to renovate this property, bringing it to a better and higher use. In addition, the new business would be drawing people from all over the community to Arden Hills. Councilmember Holmes commented she was of the opinion if the sign had stated Primrose of Arden Hills, the Council would not be discussing a gateway sign. However, she noted that the applicant would not be responsible for building the gateway sign, but rather would only be providing the City with an easement. Mc. McKinney stated he would support considering an easement with his client and City staff. He requested the Council not hold up this project based on an idea that had not been considered by the Council until this evening. He suggested the Council create a condition for approval that would direct staff to create an easement for the property and that construction not be further delayed. Mayor Grant indicated he still supported the Council delaying action on this item to the June 11 City Council meeting. He stated he would like the City to better define the easement prior to granting approval of the Planning Case. Councilmember Holmes did not agree. Councilmember McClung commented the 60-day deadline of June 22 was the first 60 days and noted this could be extended an additional 60 days by the City if deemed necessary. He stated he was not encouraging this but explained the City did have time to do their due diligence. Mayor Grant asked if staff believed they would have enough time to come back to the Council with a recommendation on the gateway sign easement by June 11. City Planner Bachler stated staff could complete the work on their end and would have to ensure the applicant was in agreement with the direction the City was heading. Mr. McKinneycommented he would be willing to work with the City to resolve this matter. g t Councilmember Holmes requested staff speak with the Fire Marshall regarding access in and around the site and have a report regarding this matter at the June 11 meeting. Councilmember Holden indicated she could support approval of this Planning Case tonight with conditions addressing the fire lane concerns and the easement for a gateway sign being addressed by staff and the applicant. Mayor Grant recommended that the item be delayed in order to provide staff with an adequate amount of time to review the issues. ARDEN HILLS CITY COUNCIL—MAY 29, 2018 17 MOTION: Mayor Grant moved and Councilmember McClung seconded a motion to table action on PlanninE Case 18-010 to the June 11, 2018 City Council meetiniz. The motion carried 4-1 (Councilmember Holmes opposed). 11. UNFINISHED BUSINESS None. 12. COUNCIL COMMENTS Councilmember Scott thanked Roberta Thompson for her 12 years of dedicated service on the Planning Commission and PTRC. He noted Ms. Thompson was a pleasure to work with and wished her well in her move. He explained the Planning Commission had several vacant seats at this time and encouraged those interested in serving with this group to contact City Hall for further information. Councilmember Scott reported the month of May was Military Appreciation Month. He discussed a Military Appreciation event that was held in Arden Hills and thanked all who were able to attend this wonderful event. Councilmember Scott noted he recently visited the Minnesota History Center and encouraged the public to visit this valuable local attraction. Councilmember Scott indicated he attended the Public Works recognition luncheon last week, along with Councilmembers Holden and Councilmember Holmes. Councilmember Scott stated he completed a shift at Feed my Starving Children last Friday. He thanked all of the students who were able to volunteer at this event. Councilmember Scott reported he attended the Memorial Day events put on by Fort Snelling National Cemetery on Sunday afternoon. Councilmember McClung stated he served with Roberta Thompson for a number of years and he explained the Planning Commission would greatly miss her contributions. He wished her well in her move to Wisconsin. Councilmember McClung thanked the first responders for the great service they provided at a recent drowning at Tony Schmidt Park. He encouraged the public to thank its First Responders for the great service they provide to the community. Councilmember Holmes thanked Roberta Thompson for her dedicated service to the City of Arden Hills. ARDEN HILLS CITY COUNCIL—MAY 29, 2018 18 Councilmember Holmes stated she had a nice time at the Public Works recognition luncheon and thanked the Public Works crew for all of their hard work. Councilmember Holden thanked Roberta Thompson for the wonderful work she provided the City on the Planning Commission and PTRC over the years and wished her well. Councilmember Holden questioned if the Planning Commission minutes needed to state the findings and conditions for approval. She indicated this was a duplication given the fact this information was available within the Staff Report. Mayor Grant commented the Council could discuss this matter at a future worksession meeting. Mayor Grant stated he has been on the City Council since 2000 and has served with Roberta Thompson through a variety of committees. He explained he appreciated Ms. Thompson's professionalism, willingness to serve and dedication to the City. Mayor Grant discussed the event that occurred at Tony Schmidt Park and commented on an exciting opportunity (Pulse Point)that would be coming to the City. Mayor Grant commented on the trees that had been lost along County Road 96 and requested the City require more from the contractors to ensure trees are properly maintained. Mayor Grant explained Hot Dog with a Deputy would be held on Wednesday, May 30 from 11:30 a.m. to 12:30 p.m. for the City Council. Mayor Grant noted he received an invitation to the 147t" Financial Management Support Detachment Deployment Ceremony on Saturday, June 16. He encouraged the entire City Council to attend this event. ADJOURN MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to adiourn. The motion carried unanimously (5-0). Mayor Grant adjourned the Regular City Council Meeting at 9:23 p.m. j r J e Hanson David Grant y Clerk Mayor