HomeMy WebLinkAbout07-09-18-RAPPROVAL OF AGENDA
PUBLIC INQUIRIES/INFORMATIONAL
This is an opportunity for citizens to bring to the Council ’s attention any items not
currently on the agenda which are relevant to the City. In addressing the Council, you
must first state your name and address for the record. To allow adequate time for each
person wishing to address the Council, speakers must limit their comments to three
(3) minutes. Written documents may be distributed to the Council prior to the meeting
to allow a more timely presentation. Speakers should not use obscene, profane, or
threatening language, or make personal attacks. The Council may not respond to
speaker comments, engage in a debate, or take any action on the issues raised by
citizens, but may direct City staff to research or follow up on an issue, if desired by
Council. If Council directs further review by staff, the results of that review will be
presented at a following regular Council meeting.
RESPONSE TO PUBLIC INQUIRIES
Public Inquiry Response From June 25, 2018 City Council Meeting
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
STAFF COMMENTS
Rice Creek Commons (TCAAP) And Joint Development Authority (JDA) Update
Dave Perrault, City Administrator
MEMO.PDF
Transportation Update
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
APPROVAL OF MINUTES
June 11, 2018 Regular City Council
06 -11 -18 -R.PDF
June 18, 2018 City Council Work Session
06 -18 -18 -WS.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the
City Council and will be enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business
and considered separately in its normal sequence on the agenda.
Motion To Approve Claims And Payroll
Gayle Bauman, Finance Director
Pang Silseth, Accounting Analyst
MEMO.PDF
Motion To Approve Proposal For Installation Of New Power Service -North Tower –
Peoples Electric Company
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
Motion To Authorize Proposal For Roadway And Trail Layout And Bridge Bidding
And Construction Phase Services –Old Snelling Avenue Trail And Bridge -
Kimley -Horn
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve Proposal For Development Of Final Construction Documents -
Cummings Park Playground Redevelopment –WSB & Associates
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Terminate WSB Engineering Services Contract Effective August 31,
2018
Dave Perrault, City Administrator
MEMO.PDF
Motion To Reaffirm The City ’s Commitment To The Joint Powers Agreement
(TCAAP) With Ramsey County
Dave Perrault, City Administrator
MEMO.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
NEW BUSINESS
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:
David Grant
Councilmembers:
Brenda Holden
Fran Holmes
Dave McClung
Steve Scott
Regular City Council
Agenda
July 9, 2018
7:00 p.m.
City Hall
Address:
1245 W Highway 96
Arden Hills MN 55112
Phone:
651 -792 -7800
Website :
www.cityofardenhills.org
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our
long -standing tradition as a desirable City in which to live, work, and play.
CALL TO ORDER
1.
2.
3.
3.A.
Documents:
4.
4.A.
Documents:
4.B.
Documents:
5.
5.A.
Documents:
5.B.
Documents:
6.
6.A.
Documents:
6.B.
Documents:
6.C.
Documents:
6.D.
Documents:
6.E.
Documents:
6.F.
Documents:
7.
8.
9.
10.
11.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESPublic Inquiry Response From June 25, 2018 City Council MeetingSue Polka, Public Works Director/City Engineer MEMO.PDFSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault, City Administrator
MEMO.PDF
Transportation Update
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
APPROVAL OF MINUTES
June 11, 2018 Regular City Council
06 -11 -18 -R.PDF
June 18, 2018 City Council Work Session
06 -18 -18 -WS.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the
City Council and will be enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business
and considered separately in its normal sequence on the agenda.
Motion To Approve Claims And Payroll
Gayle Bauman, Finance Director
Pang Silseth, Accounting Analyst
MEMO.PDF
Motion To Approve Proposal For Installation Of New Power Service -North Tower –
Peoples Electric Company
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
Motion To Authorize Proposal For Roadway And Trail Layout And Bridge Bidding
And Construction Phase Services –Old Snelling Avenue Trail And Bridge -
Kimley -Horn
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve Proposal For Development Of Final Construction Documents -
Cummings Park Playground Redevelopment –WSB & Associates
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Terminate WSB Engineering Services Contract Effective August 31,
2018
Dave Perrault, City Administrator
MEMO.PDF
Motion To Reaffirm The City ’s Commitment To The Joint Powers Agreement
(TCAAP) With Ramsey County
Dave Perrault, City Administrator
MEMO.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
NEW BUSINESS
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council AgendaJuly 9, 20187:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:
4.B.
Documents:
5.
5.A.
Documents:
5.B.
Documents:
6.
6.A.
Documents:
6.B.
Documents:
6.C.
Documents:
6.D.
Documents:
6.E.
Documents:
6.F.
Documents:
7.
8.
9.
10.
11.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESPublic Inquiry Response From June 25, 2018 City Council MeetingSue Polka, Public Works Director/City Engineer MEMO.PDFSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault, City Administrator MEMO.PDFTransportation UpdateSue Polka, Public Works Director/City Engineer MEMO.PDFAPPROVAL OF MINUTESJune 11, 2018 Regular City Council06-11 -18 -R.PDFJune 18, 2018 City Council Work Session06-18 -18 -WS.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting Analyst MEMO.PDFMotion To Approve Proposal For Installation Of New Power Service -North Tower –Peoples Electric CompanySue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFMotion To Authorize Proposal For Roadway And Trail Layout And Bridge Bidding And Construction Phase Services –Old Snelling Avenue Trail And Bridge -Kimley -HornSue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve Proposal For Development Of Final Construction Documents -
Cummings Park Playground Redevelopment –WSB & Associates
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Terminate WSB Engineering Services Contract Effective August 31,
2018
Dave Perrault, City Administrator
MEMO.PDF
Motion To Reaffirm The City ’s Commitment To The Joint Powers Agreement
(TCAAP) With Ramsey County
Dave Perrault, City Administrator
MEMO.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
NEW BUSINESS
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council AgendaJuly 9, 20187:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:4.B.Documents:5.5.A.Documents:5.B.Documents:6.6.A.Documents:6.B.Documents:6.C.
Documents:
6.D.
Documents:
6.E.
Documents:
6.F.
Documents:
7.
8.
9.
10.
11.
Page 1 of 1
STAFF COMMENTS – 3A
MEMORANDUM
DATE: July 9 , 2018
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Sue Polka, Public Works Director/City Engineer
SUBJECT: Public Inquiry Response from June 25, 2018 City Council meeting
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
A verbal update will be provided at the City Council meeting.
Page 1 of 1
STAFF COMMENTS – 4A
MEMORANDUM
DATE: July 9 , 2018
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
A verbal update will be provided at the City Council meeting.
Page 1 of 1
STAFF COMMENTS – 4B
MEMORANDUM
DATE: July 9 , 2018
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Sue Polka, Public Works Director/City Engineer
SUBJECT: Transportation Update
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
A verbal update will be provided at the City Council meeting.
Approved: July 9, 2018
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
JUNE 11, 2018
7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City
Council meeting at 7:00 p.m.
Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave
McClung and Steve Scott
Absent: None
Also present: City Administrator Dave Perrault; Public Works Director/City Engineer
Sue Polka; City Planner Matthew Bachler; Finance Director Gayle Bauman; and City
Clerk Julie Hanson
PLEDGE OF ALLEGIANCE
1.APPROVAL OF AGENDA
Mayor Grant requested item 6B be pulled from the Consent Agenda for discussion as Item 7A.
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve the meeting agenda as amended. The motion carried
unanimously (5-0).
2.PUBLIC INQUIRIES/INFORMATIONAL
Gregg Larson, 3377 North Snelling Avenue, explained he received another piece of mail that has
the City of Arden Hills logo on it. He expressed concern with the fact the City sent him a piece of
junk mail for an extended warranty that was posed as an official reminder. He believed this was
completely inappropriate and encouraged the City to stop sending junk mail to the residents of
Arden Hills.
3.RESPONSE TO PUBLIC INQUIRIES
A.Public Inquiry Response from May 29, 2018 City Council Meeting.
ARDEN HILLS CITY COUNCIL – JUNE 11, 2018 2
Public Works Director/City Engineer Polka reported at the May 29, 2018 City Council meeting
a resident spoke at the meeting and asked a number of questions about the City’s partnership with
Service Line Warranties of America, including how it came about, why the City entered into the
agreement, and the nature of the agreement. The resident also asked the City Council to end the
agreement. In response to the Public Inquiry, as well as questions and comments received from
residents since the launch of the partnership, City staff had prepared a Frequently Asked
Questions document that includes questions and answers.
Public Works Director/City Engineer Polka read the Frequently Asked Questions aloud.
Mayor Grant asked if a homeowner could stop the warranty program at any time.
Public Works Director/City Engineer Polka explained this was her understanding.
Councilmember Scott commented he was perturbed with the fact he received the two letters. He
stated it was his understanding the letters would be sent from Service Line Warranties and not on
City of Arden Hills letterhead.
Mayor Grant recommended staff contact the City Attorney regarding this matter and noted two
letters on City letterhead were enough.
Councilmember Holmes suggested this matter be addressed by the City Council at a future
worksession meeting.
4. STAFF COMMENTS
A. Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update
City Administrator Perrault provided an update on TCAAP stating the JDA meeting for June 4
was canceled and rescheduled to June 20 at 6:00 p.m.
B. Transportation Update
Public Works Director/City Engineer Polka updated the Council on the progress of the Old
Snelling Trail.
Public Works Director/City Engineer Polka stated the County began construction on County
Road F and noted this project would be completed in two phases.
Public Works Director/City Engineer Polka explained she held her first field meeting for the
Johanna Marsh project.
Mayor Grant requested the road closure dates be posted for Old Snelling Road.
Councilmember Holmes stated signage was confusing on County Road E2 and noted drivers
were having issues.
ARDEN HILLS CITY COUNCIL – JUNE 11, 2018 3
Public Works Director/City Engineer Polka commented the trail along County Road E2 would
be done this week and stated she would investigate this matter further.
Councilmember Holden asked when the sound wall would be installed by MnDOT along
Highway 10.
Public Works Director/City Engineer Polka reported this project would be bid in September
and construction of the noise wall would begin in the spring of 2019.
Councilmember McClung expressed concern with how the community would be impacted by
the closures on County Road F. He requested staff investigate the closure dates for this project
and report back to the City Council with this information.
Public Works Director/City Engineer Polka updated the Council on the Old Snelling Bridge
project and noted this project would be moving forward in 2019.
5. APPROVAL OF MINUTES
A. May 14, 2018, Regular City Council
B. May 21, 2018, City Council Work Session
Councilmember Scott requested a change to the May 14 City Council minutes on Page 6 at the
bottom of the page changing consulting form to consulting firm.
Councilmember Holden requested a change to the May 21 work session minutes on Page 4
stating her comment half way down the page should read: A neighborhood in the City where all
the houses were unique, showing her distaste of multiple identical houses being allowed side by
side in established neighborhoods.
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve the May 14, 2018, Regular City Council meeting minutes;
and May 21, 2018, City Council Work Session meeting minutes as amended.
The motion carried unanimously (5-0).
6. CONSENT CALENDAR
A. Motion to Approve Consent Agenda Item - Claims and Payroll
B. Motion to Approve Planning Case 18-011 for a Minor Subdivision for a Lot Line
Adjustment at 1377 Arden Oaks Drive and 1415 County Road E.
C. Motion to Approve the Johanna Station No. 1 Development Contract with Journey
Homes Minnesota at 3246 New Brighton Road.
D. Motion to Approve Resolution 2018-040 Authorizing the Submittal of the
Comprehensive Plan Amendment for Lake Johanna Station 1 at 3246 New
Brighton Road to the Metropolitan Council for Review.
E. Motion to Approve Payment Nos. 1 and 2 – Osseo Construction Co. LLC – 0.05
MG Water Tower Rehabilitation Project.
ARDEN HILLS CITY COUNCIL – JUNE 11, 2018 4
F. Motion to Approve Payment No. 1 – Sunram Construction – Old Snelling Trail
and Watermain Improvements.
G. Motion to Approve Payment for Repairs and Restoration on Keithson Drive –
Valley Rich.
H. Motion to Approve Resolution 2018-043 Amending Appointment of Members to
the Civic Space Task Force to Include James Lambeth.
I. Motion to Approve Lake Johanna Fire Department Emergency Manager Duties
Contract.
J. Motion to Approve Ramsey County Cooperative Agreement – Old Snelling Trail
Improvements.
K. Motion to Approve Payment No. 2 – Michels Pipe Services – 2017 Sewer Lining
Project.
L. Motion to Approve Resolution 2018-042 – Bond Sale Reimbursement.
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve the Consent Calendar as amended and to authorize
execution of all necessary documents contained therein. The motion carried
unanimously (5-0).
7. PULLED CONSENT ITEMS
A. Motion to Approve Planning Case 18-011 for a Minor Subdivision for a Lot
Line Adjustment at 1377 Arden Oaks Drive and 1415 County Road E.
Mayor Grant asked if the property at 1415 County Road E could be subdivided.
City Planner Bachler reported this property could not be subdivided unless a variance was
approved because the current width was only 75 feet and if it were subdivided this lot would not
meet the minimum depth or lot area requirement of 14,000 square feet.
MOTION: Mayor Grant moved and Councilmember McClung seconded a motion to
approve Planning Case 18-011 for a Minor Subdivision for a Lot Line
Adjustment at 1377 Arden Oaks Drive and 1415 County Road E. The motion
carried (5-0).
8. PUBLIC HEARINGS
A. Quarterly Special Assessments for Delinquent Utilities
Finance Director Bauman reported water customers whose account is 90 days past due were
informed that the City intends to certify delinquent charges to Ramsey County to be collected with
property taxes next year. These customers have the right to a hearing in front of the City Council
to discuss this matter prior to certification. Staff requested the Council hold a Public Hearing and
take comments from the public.
Councilmember Holden asked how much of the outstanding assessments are collected by the
City.
ARDEN HILLS CITY COUNCIL – JUNE 11, 2018 5
Finance Director Bauman reported the City typically recoups at least 90% of the delinquent
utilities through assessments.
Mayor Grant opened the public hearing at 7:29 p.m.
With no one coming forward to speak, Mayor Grant closed the public hearing at 7:30 p.m.
9. NEW BUSINESS
A. Resolution 2018-041 Adopting and Confirming Quarterly Special Assessments
for Delinquent Utilities
Finance Director Bauman requested the Council adopt a Resolution confirming quarterly special
assessments for delinquent utilities.
MOTION: Councilmember McClung moved and Councilmember Holden seconded a
motion to adopt Resolution 2018-041 Adopting and Confirming Quarterly
Special Assessments for Delinquent Utilities. The motion carried (5-0).
10. UNFINISHED BUSINESS
A. Planning Case 18-010 – 4061 Lexington Avenue North – Site Plan Review
City Planner Bachler stated the City Council previously discussed Planning Case 18-010 at their
meeting on May 29, 2018. This application was tabled to allow staff time to work with Primrose
Schools on a possible gateway sign easement and to address site plan concerns with the Lake
Johanna Fire Department. Staff has completed work on these items and is bringing this planning
case back for further review by the City Council.
City Planner Bachler commented Primrose Schools is a national system of private preschools
that provide child care and early education. There are currently over 300 centers nationally,
including 17 locations in the Minneapolis-St. Paul metro area. Primrose is considering purchasing
the property located at 4061 Lexington Avenue for a daycare center and has requested a Site Plan
Review to complete site modifications.
City Planner Bachler explained the subject property is currently owned by Bremer Bank and
includes an approximately 18,000 gross square foot bank and office building. Primrose would
remodel the existing building to include 12 daycare rooms for up to 176 children ranging from
infants to school-aged children. The basement of the building would be utilized for food
preparation, staff space, a conference room, and storage. Primrose would only be completing
minor modifications to the building’s exterior, such as installing new doors.
City Planner Bachler reported the parking stalls and drive lanes on the west and south side of the
building would be replaced with a 13,500 square foot playground area. The proposed playground
would include a variety of different types of equipment for different age groups, including play
structures, swing sets, and a basketball hoop. The parking area on the north side of the building
would be modified to include two one-way drive lanes with diagonal parking stalls. Six new
ARDEN HILLS CITY COUNCIL – JUNE 11, 2018 6
parking stalls would be constructed on the eastern side of the site south of the Lexington Avenue
driveway.
City Planner Bachler stated the site currently has driveways on County Road F and Lexington
Avenue. The County Road F driveway has full access and the entrance on Lexington Avenue only
allows right turns in and out of the site. Ramsey County has recommended that the Lexington
Avenue driveway be removed due to proximity to the County Road F intersection. As a
recommended condition of approval, the applicant would be required to work with the County to
resolve this issue.
City Planner Bachler indicated an expanded sidewalk is proposed to provide safe pedestrian
access to the center from the parking lot. Additionally, a new sidewalk would be constructed to
connect the site to the existing sidewalk along Lexington Avenue. Other site modifications would
include a new trash enclosure with brick veneer and a metal gate adjacent to the building within
the northern parking area.
City Planner Bachler commented new tree plantings would be added within the parking area on
the north side of the building and along Lexington Avenue. A portion of the parking area on the
south side of the building would be converted to turf grass and include tree plantings. Outside of
the existing developed area, the majority of the property is forested with extensive tree coverage.
The proposal would not impact this area except for the removal of five trees at the southeast
corner of the development area.
City Planner Bachler reviewed the Plan Evaluation and offered the following Findings of Fact:
1. The property located at 4061 Lexington Avenue North is located in the I-1 – Limited
Industrial Zoning District and within Sign District 6.
2. The applicant has submitted a Site Plan Review application for modifications to the site
for a new daycare facility serving more than 10 individuals with care.
3. The proposed daycare facility is a permitted use in the I-1 District.
4. The proposal does not include any additions or modifications to the footprint of the
existing principal structure on the property.
5. The proposed exterior playground equipment is in conformance with the I-1 District
Requirements for accessory structures.
6. The proposed site plan would be in conformance with the lot coverage requirements for
the I-1 District.
7. The proposal is generally in conformance with the design standard requirements included
in Section 1325.05 of the Zoning Code.
8. The existing parking lot does not include planting islands and the proposed site plan would
increase the area of the parking lot occupied by planting islands to approximately 4.6
percent. The Zoning Code requires that 10 percent of the parking area be occupied by
parking islands.
9. The proposed site plan meets the minimum requirements for parking, loading, and
circulation in Section 1325.06 of the Zoning Code.
10. The applicant has proposed to retain and resurface the existing legal nonconforming
freestanding sign at the intersection of Lexington Avenue and County Road F.
ARDEN HILLS CITY COUNCIL – JUNE 11, 2018 7
11. The proposal is not expected to adversely affect the surrounding area of the community as
a whole.
City Planner Bachler stated the Planning Commission recommended approval (4-0) of Planning
Case 18-010 for a Site Plan Review at 4061 Lexington Avenue North, based on the findings of
fact and the submitted plans in the June 11, 2018 Report to the City Council, as amended by the
following ten (10) conditions:
1. The project shall be completed in accordance with the plans submitted as amended by the
conditions of approval. Any significant changes to the plans, as determined by the City
Planner, shall require review and approval by the Planning Commission and City Council.
2. A Grading and Erosion Control Permit shall be required prior to the commencement of the
site modifications.
3. A Building Permit shall be required for the interior improvements and the trash enclosure.
4. A Zoning Permit shall be required for the fencing within the playground area.
5. A Sign Permit shall be required for any wall signage.
6. The existing pylon sign at the intersection of County Road F and Lexington Avenue may
remain in place. The applicant shall work with staff to utilize the sign in conformance with
the Sign Code.
7. The applicant shall work with Ramsey County to address the Lexington Avenue access
driveway.
8. A Ramsey County Right-of-Way Permit shall be required for any work being completed in
the County Road F or Lexington Avenue right-of-way.
9. A Letter of Credit in the amount of 125 percent of the cost of materials and installation of
the landscaping improvements shall be provided prior to the issuance of any development
permits. The Letter of Cred shall be valid for two full years from the date of installation of
the landscaping improvements.
10. Before construction, grading, or land clearing begins, trees or tree areas that are to be
preserved shall be visibly marked and city-approved tree protection fencing or other
method shall be installed and maintained at the critical root zones of the trees to be
protected.
Mayor Grant asked if the pylon sign would be removed.
City Planner Bachler commented the applicant would like to keep the pylon sign.
Mayor Grant explained the Council discussed a potential gateway sign on this property similar to
the one found on the triangle parcel with the associated landscaping. He asked if the proposed
property would have enough space for a similar gateway sign.
City Planner Bachler reviewed the area available for a gateway sign noting it was circular in
nature and smaller than the triangle parcel which would limit the amount of landscaping that
could be done.
Mayor Grant stated this was a fairly prominent corner in the City and stated he did not want to
see this gateway sign limited. He supported the gateway sign at this corner being 27’ x 27’.
ARDEN HILLS CITY COUNCIL – JUNE 11, 2018 8
Councilmember McClung agreed and noted staff’s proposal did not allow for enough flexibility.
He stated he liked the idea of getting a larger easement to ensure the City had enough room for an
adequate gateway sign.
Councilmember Holden questioned if the City could move closer to the intersection in order to
have a 20’ x 20’ square.
City Planner Bachler stated staff had shown the possible easement area on private property and
not within the County right-of-way. He explained the County may support the installation of
landscaping within their right-of-way, but he assumed the County would not want the sign within
the right-of-way.
Councilmember Holden commented she supported a 200 square foot gateway sign with rock.
She noted this was a low maintenance option for this corner. She asked if a gateway sign at this
corner would decrease visibility.
City Planner Bachler anticipated that a gateway sign would decrease visibility of the building
from the corner.
Councilmember Scott questioned if easements would be needed from the applicant and the
County in order to install a gateway sign.
City Planner Bachler stated the proposed easement was entirely on Primrose property and did
not go into the County right-of-way. He noted the City would need consent from Xcel Energy in
order to acquire a gateway sign easement at this corner.
Councilmember Holden commented on the visibility of the gateway sign. She stated she had
hoped the gateway sign would be parallel with Lexington Avenue. She feared that the proposed
angle of the sign would make it visible from only one direction.
City Planner Bachler stated by having the sign at an angle the visibility would be maximized.
He reported the sign would be visible to traffic driving along County Road F and Lexington
Avenue.
Mayor Grant indicated it would be more important for the City Council to ensure they have
enough space for the gateway sign noting the Council could then work with staff on the proper
angle and height of the sign at a future meeting.
Councilmember McClung asked if the next step for this would be to direct staff to negotiate an
easement with the applicant that was 27’ x 27’ at the corner of County Road F and Lexington
Avenue.
City Planner Bachler stated this was correct noting the City would also need to receive consent
from Xcel Energy and that this should be included in any condition.
Further discussion ensued regarding the amount of right-of-way available to the City.
ARDEN HILLS CITY COUNCIL – JUNE 11, 2018 9
Councilmember Holden recommended that no trees be required at this gateway sign and that
only low shrubs be used if plantings were required.
Councilmember Holmes asked if a retaining wall would be required.
City Planner Bachler stated a retaining wall would likely be needed because the land had a slope
to it. He reported staff was uncertain as to how much the retaining wall would cost.
Eric Vogel, Sambatek, expressed concern with how the proposed gateway sign would impact
visibility of the site. He noted the applicant has attempted to abide by the Council’s
recommendation with the signage and respectfully asked the gateway sign not be required.
Councilmember Holden commented the gateway sign would only be five feet in height and
asked how this would impact visibility of the proposed business.
Mr. Vogel stated he feared the gateway sign could create confusion. He understood the pylon
sign would be taller than the gateway sign, but it was his fear the gateway sign would detract from
the pylon sign.
Councilmember McClung discussed how the proposed gateway sign could increase visibility for
the property by attracting the eye of passersby.
Mayor Grant stated his interest was to have an adequate amount of easement to install a gateway
sign that was similar to the one found on the triangle parcel.
Councilmember Scott asked if the applicant would be placing signage on the building.
City Planner Bachler stated the City has not received a request from the applicant for building
signage but anticipated a request would be forthcoming.
Mayor Grant noted the pylon sign was non-conforming but preexisting and would be
grandfathered in.
MOTION: Councilmember McClung moved and Councilmember Holden seconded a
motion to approve Planning Case 18-010 for a Site Plan Review at 4061
Lexington Avenue North, based on the findings of fact and the submitted
plans, as amended by the ten (10) conditions in the June 11, 2018 Report to
the City Council.
AMENDMENT: Mayor Grant moved and Councilmember McClung seconded a motion
to add Condition 11 to read: The Planning Case is dependent upon
negotiating a 27’ x 27’ easement in the corner prior to the City issuing
a Certificate of Occupancy.
Councilmember Holmes asked if this Condition would address the easement needed from Xcel
Energy.
ARDEN HILLS CITY COUNCIL – JUNE 11, 2018 10
Mayor Grant commented staff could work to receive consent from Xcel Energy as they were a
third party.
City Planner Bachler recommended the amendment be reworded to note this was contingent
upon receiving consent for the easement from Xcel Energy. He reported if Xcel Energy were to
not grant consent the City could not proceed with the gateway sign.
Councilmember Holden stated the gateway sign could move forward but the City would have to
work within the easement area that remained. She commented it would serve no purpose to move
the gateway sign away from the corner.
Councilmember Holden offered a friendly amendment that only low-level shrubs be planted by
the gateway sign. The consensus of the Council was to support this friendly amendment.
Councilmember Holmes stated she would be voting against this amendment as she was against
the gateway sign.
The amendment carried 4-1 (Councilmember Holmes opposed).
The amended motion carried (5-0).
B. Community Development Block Grant Program
City Planner Bachler requested the Council discuss the City’s participation in the Community
Development Block Grant entitlement program with Ramsey County. He described the history of
the CDBG programs, highlighting the two main programs and noted Ramsey County receives an
annual allocation based on the population of the suburban communities participating in this
program.
Mayor Grant asked how much funding Arden Flats received to create four affordable units.
City Planner Bachler reported this project received $365,000 from the HOME Program to keep
these units affordable. He explained the City did not play a role in these units becoming
affordable, rather this was worked out between the developer and the County.
Councilmember Holmes questioned if Arden Flats would have been ineligible to receive these
funds if the City had opted out of this program.
City Planner Bachler stated he was uncertain and would have to investigate this further.
Further discussion ensued regarding the County’s ability to grant funding to City projects.
Councilmember Holmes asked why the Council was considering opting out when there was no
fee for this program.
Mayor Grant stated the Council was just doing a health check.
ARDEN HILLS CITY COUNCIL – JUNE 11, 2018 11
Councilmember Holmes questioned where the funds for this program came from.
City Planner Bachler explained the funding came from the federal government and flowed down
to the County.
Councilmember Holden inquired what the implication would be for TCAAP if the City were to
opt out of this program.
City Planner Bachler stated it was his understanding Ramsey County receives a certain amount
of funds based on the population of the communities participating in this program. These funds
are then made available to Ramsey County suburban communities participating in the CDBG
program. If the City were to opt out, the County would receive approximately $30,000 less in
funding from the federal government.
Councilmember Scott stated 10 years ago he applied for a home energy loan through the Home
Energy Connection to assist with the replacement of his furnace. While he was approved for a
loan, he determined it was better to use his homes equity to pay for the furnace. He stated he did
not see an up side to opting out of this program, nor did he see a down side to opting in. For this
reason, he stated he would be supporting the City remaining in the program.
Councilmember McClung commented he did not believe any further action was required and
recommended the City opt in.
Councilmember Holmes was in agreement.
Councilmember Holden stated she still had concerns with how TCAAP would be impacted by
CDBG funding and the HOME program.
Mayor Grant indicated three members of the Council supported the Council opting in, which
was a consensus.
MOTION: Councilmember Holden moved and Councilmember Scott seconded a motion
to dispense with this agenda item. The motion carried (5-0).
11. COUNCIL COMMENTS
Councilmember Scott commented on Saturday, June 16 there would be a deployment ceremony
for the 147th Financial Management Support Detachment at Arden Hills Readiness Center at 2:00
p.m.
Councilmember Scott reported he would not be able to attend the June 25 City Council meeting.
Councilmember Holmes stated she would like to see the Council discuss the insurance program
at an upcoming worksession, along with leaf pickup and for the Council to consider changing the
tobacco purchase age.
Mayor Grant requested these items be placed on a future worksession agenda.
ARDEN HILLS CITY COUNCIL – JUNE 11, 2018 12
Councilmember Holden noted former Senator Beth Scalze’s husband recently passed away and
the wake would be held tomorrow. She commented Elwood Caldwell had also passed away. She
requested sympathy cards be sent to these families and that a policy be created for this matter.
Mayor Grant indicated he would not be able to attend the deployment ceremony and thanked
Councilmember Scott for sharing this information.
Mayor Grant discussed the City’s emergency response manual and suggested each
Councilmember be given a copy of this manual.
Mayor Grant commented on the tree removal that took place along County Road E. He noted
the County had granted Xcel permission to remove trees in order to install a pipeline. He
explained he had Director Polka investigating this matter given the fact the tree removal extended
past the easement.
Mayor Grant thanked Senator Jason Isaacson for his work at the Capitol.
Mayor Grant discussed several letters he received and invited the Council to attend a ceremony
at Capital Bank on Thursday. He indicated he received a note of thanks from a resident for the
recent clean-up day. He reported he received a letter from a resident thanking the Public Works
Department for all of the snow removal efforts.
Mayor Grant stated the Commission, Committee and Council gathering would be held on
Tuesday, July 10.
ADJOURN
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to adjourn. The motion carried unanimously (5-0).
Mayor Grant adjourned the Regular City Council Meeting at 8:53 p.m.
__________________________ __________________________
Julie Hanson David Grant
City Clerk Mayor
Approved: July 9, 2018
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL WORK SESSION
JUNE 18, 2018
5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Grant called to order the City Council
Work Session at 5:00 p.m.
Present: Mayor David Grant, Councilmembers Brenda Holden, Dave McClung,
Fran Holmes and Steve Scott
Also present: City Administrator Dave Perrault, Public Works Director/City Engineer Sue
Polka, City Planner Matthew Bachler, Deputy Clerk Jolene Trauba, Communications
Coordinator Dawn Skelly, Ramsey County Deputy Mike Casey, and Public Storage Site
Acquisitions Manager Matt Toussaint
Mayor David Grant suggested moving Item 1H after 1C and adding Item 1I for a discussion
regarding TCAAP.
1. AGENDA ITEMS
A. State Fair Parking
Public Works Director/City Engineer Sue Polka stated that she met with Ramsey County
Sheriff staff to discuss the no parking areas for the State Fair. They made four suggestions: put
more signs that are similar to what Shoreview uses in the no parking areas and place them
approximately 10-15 feet apart, add additional no parking signs on Pine Tree Drive south of
County Road E, paint curbs at all of the intersections yellow (that recommendation was tabled due
to many areas not having curbs), and the Sheriff’s office will inspect sign placement so staff can
make adjustments as necessary.
Public Works Director/City Engineer Polka noted that “no parking from here to corner” will
not be used because the new signs will be spaced in such a way that the other signs will not be
necessary.
Mayor Grant asked if there could be no parking signs on both sides of Benton Way near Pine
Tree Drive.
ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 18, 2018 2
Ramsey County Deputy Mike Casey said the no parking areas should be overly marked this
year.
Councilmember Brenda Holden asked if residents should call 911 if people are violating the
signs.
Deputy Mike Casey said all calls are coded for severity so residents should call 911 to report
offenders.
B. Concept Plan Review – 1155 Red Fox Road – Public Storage
City Planner Matthew Bachler noted that Public Storage has requested a Concept Plan Review
for a proposed self-storage facility at 1155 and 1143 Red Fox Road. The proposal would require a
zoning code amendment to create a new land use category for self-storage facilities and to allow
that as a conditional use in the B-3 District. A PUD application would also be required.
Public Storage Site Acquisitions Manager Matt Toussaint gave a presentation highlighting the
benefits of modern storage facilities. Areas where flexibility would be needed include building
materials, transparency, brand signage and color, along with a reduction in landscape
requirements. The facility would be three stories, climate controlled and consist of 800-900 units
ranging in size from 50 square feet to 300 square feet.
Councilmember Holden asked how they determine there is a shortage of storage.
Mr. Toussaint replied that they look at the population in a three mile radius from the facility and
how many storage units are available in that area.
Discussion ensued regarding tree caliper inches, sidewalks and signage.
Councilmember Holden noted that she would not be in favor of a zoning change.
Mr. Toussaint stated that if the Council was okay with the zoning change, Public Storage would
find a way to design the project to conform to the zoning code requirements.
Mayor Grant said he wasn’t sure that he was good with the zoning change, and he wasn’t
convinced that this was the type of business that the B-3 Zoning District was created for even if
the variances could be adjusted.
Councilmember Steve Scott said he would be prefer it to be deeper into the industrial area, and
he’s concerned about the site lines from the new Marriott hotel.
Councilmember Dave McClung thought it was a nice plan, but would like it to be located
somewhere else within the City. He didn’t believe it fit into the B-3 zone.
Mayor Grant stated that he liked the plan and concept but not in that zoning district.
City Planner Bachler noted that this would be creating a new land use category, not changing the
zoning of the property.
ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 18, 2018 3
Mayor Grant noted the applicant would most likely not have enough Council support to move
forward.
C. Communications Content
Communications Coordinator Dawn Skelly gave a presentation on communications content
that included where content and ideas come from, planned and unplanned content, the types of
content and channels, the editorial calendar, challenges that are faced and potential next steps.
She also asked for the Council’s input on a Communication and Information Survey to potentially
send to residents. The survey would be used to help determine what channels and types of news
residents are using and would like to receive.
Discussion ensued to decide if a survey should be sent and on the best way to distribute a survey
to residents. It was decided to send the survey in the next utility bill mailing and by email to those
residents that get their bill electronically. The survey questions were discussed and staff was
directed to make changes before sending to residents.
Councilmember McClung was temporarily excused from the meeting at 6:25 p.m.
H. Council Tracker Update
City Administrator Perrault handed out the most recent Council tracker, noting that Council
should review and decide which items could be removed.
After discussion the following items were removed from the list: Leaf Pick Up, Potholes on
Stowe Avenue, and Green Core Program Intern
D. B-2 District Setbacks
City Planner Bachler stated that the memo focuses on the setback requirements for buildings and
parking areas in the B-2 district. The minimum setback from the street is 20 feet which is less
than what is generally seen in commercial and industrial districts in Arden Hills. There is a
requirement in the design standards for the B-2 district that at least 50% of the largest building on
a site must be set at the 20 foot setback line.
Councilmember Holden felt a 20 foot setback is too little.
Councilmember Holmes said the backs of the buildings to the street so parking was hidden
doesn’t seem welcoming.
City Planner Bachler said that when staff reviews development proposals in the district, they
refer back to the B-2 District Guiding Plan, but generally everything in the Guiding Plan was
incorporated into the zoning. If the Council would like to move away from that development
pattern then changes can be made to the building and parking setback requirements. He reminded
Council that if they make changes the next wave of redevelopment will not be consistent with the
most recent projects. If the Council wished to move forward with changes, he recommended
removing the requirement that 50% of the largest building on the site be constructed at the front
ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 18, 2018 4
setback line. They could also strike the provision that parking between the building and the street
right of way is discouraged.
City Planner Bachler asked if there were other things within the design standards that the
Council may want to look at or possibly change.
Councilmember McClung returned to the meeting at 7:07 p.m.
Councilmember Holmes thought they could look at residential requirements within the B-2
district.
Councilmember Holden would like to see something in the standards regarding window
dressing.
E. State of the City
City Planner Bachler asked for direction to start planning the State of the City event.
Councilmember Holden asked how many people attended last year’s events were from Arden
Hills.
City Planner Bachler said there were approximately 50 Arden Hills residents and business
owners at the morning event and the evening event may have included some elected officials.
Councilmember Holden felt it was a waste of time to have the evening event for 20 people.
Mayor Grant agreed and said a fair number of the people at the evening event also went to the
morning event.
Councilmember Holden was in favor of sending a postcard to residents, free newspaper publicity
and the morning event at the Tavern Grill.
Councilmember McClung felt the evening event was necessary for residents that can’t come
during the day.
Councilmember Holden suggested having an evening event that Council would attend and the
video from the morning event would be played.
Councilmember McClung noted that with everything going on with transportation there may be
a lot of residents who want to come this year.
The consensus of the Council was to have both a morning and evening event but play the morning
video at the evening event so as to not need the speakers at both events, and have limited staff in
attendance.
Event dates were discussed, it was decided to have the morning event on September 27 or
September 26 as an alternative date, and the evening event on October 2 or October 9.
ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 18, 2018 5
F. New Brighton Road Signage
Public Works Director/City Engineer Sue Polka stated that she spoke with Ramsey County
about the playground warning signs and they no longer allow those in their right of way because
studies have been done showing those types of signs are ineffective.
Councilmember Holden would like to send the County Commissioner a letter suggesting that he
facilitate dropping the road speed to 30 miles per hour on New Brighton Road from County Road
E to E2.
Councilmember Holmes noted that there are signs that say Playground already on New Brighton
Road.
Public Works Director/City Engineer Sue Polka will send a permit request to the County and
offer to trim around the signs so they are visible.
G. Minutes Contents
Councilmember Holden asked if the Council wanted to continue to have all Planning Case
documents included in the Council minutes.
Councilmember McClung said those are the official minutes that people would go back to years
later and he felt there was no harm in the documents being there.
City Planner Bachler stated that he would like to see them remain as well.
H. Council Tracker Update
This item was discussed after Item 1-C.
I. TCAAP Discussion
Discussion ensued regarding TCAAP negotiations with Alatus and Ramsey County.
A vote was taken at 8:05 p.m. to extend the Work Session an additional 10 minutes.
2. COUNCIL COMMENTS AND STAFF UPDATES
Councilmember Holden asked if staff could find out how many trees were donated from Friends
of the Trees.
Councilmember Scott said he attended the deployment ceremony at the Army facility.
Mayor Grant noted that Mounds View High School student Kimberly Shen was selected to be a
national finalist for the USA Biology Olympiad. Only 20 out of 10,000 applicants make it into
the finals.
ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 18, 2018 6
Staff note: Mounds View High School student Lucy Chen was also selected to attend the USA
Biology Olympiad.
ADJOURN
Mayor Grant adjourned the City Council Work Session at 8:18 p.m.
__________________________ __________________________
Jolene Trauba David Grant
Deputy Clerk Mayor
Page 1 of 1
CONSENT ITEM 6A
MEMORANDUM
DATE: July 9, 2018
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Gayle Bauman, Finance Director
Pang Silseth, Accounting Analyst
SUBJECT: Claims & Payroll
Budgeted Amount: Actual Amount: Funding Source:
NA NA NA
Council Should Consider the Following Options:
A.Approve Claims and Payroll
Or
B.Reject Claims and Payroll
Supporting Documents:
Payroll
2018 Payroll #13 ....................................................................................... $ 92,757.96
Total Payroll ....................... $ 92,757.96
Accounts Payable Claims Through 07/05/2018
Paid Claims---06/23/2018 thru 07/05/2018
(Check No 47634 – 47659 and ACH Checks) .......................................... $ 733,800.87
Total Accounts Payable ..... $ 733,800.87
Total Claims ..... $ 826,558.83
06/29/18
CITY OF ARDEN HILLS
PAYROLL # 13
CHECKS DATED:
Biweekly:06/09/18 - 06/22/18
EMPLOYEE DEDUCTIONS AMT.Payment Method
FIT 6,380.42 EFT
SIT 3,254.98 EFT
FICA Oasdi 5,034.63 EFT
FICA Medicare 1,177.48 EFT
TOTAL TAXES 15,847.51
Health Premium 0.00 A/P Check*
Dental Premium 0.00 A/P Check*
FSA Health Care Reimb.0.00 A/P Check*
FSA Dependent Care Reimb.0.00 A/P Check*
TOTAL FLEXIBLE SPENDING 0.00
HSA Health Saving 0.00
Health Care Savings Plan-Retirement EFT
Health Care Savings Plan-2% 389.85 EFT
Health Care Savings Plan-4% 531.96 EFT
TOTAL HEALTH SAVINGS 921.81
PERA 3,831.14 EFT
ICMA 1,949.93 EFT
Central Pension Fund-Union 614.40 A/P Check*
MN State Retirement System 0.00 EFT
TOTAL RETIREMENT 6,395.47
IUOE 49 Dues (Union) 0.00 A/P Check*
LTD/STD Insurance 0.00 A/P Check*
PERA Life Insurance 0.00 A/P Check*
Life/Addl/Dep Life 0.00 A/P Check*
UNUM 0.00 A/P Check*
AFLAC 0.00 EFT
TOTAL VOLUNTARY 0.00
Total Employee Deductions 23,164.79
Net Payroll 0.00
Direct Deposit 58,510.93 EFT
Gross Payroll Tie-Out 81,777.30
STD/LTD Gross - Up
Plus City Paid Benefit 10,980.66
ICMA Benefit Held 0.00
TOTAL PAYROLL COST 92,757.96
FICA TIE-OUT
Gross Payroll 81,777.30
Less Total FSA 0.00
Plus Employer Match ICMA 0.00
Plus ICMA Benefit Held 0.00
Net P/R Subject to FICA 81,777.30
FICA Oasdi @ 6.20% 5,034.63
FICA Medicare @ 1.45% 1,177.48
Note: Federal and State Payroll Tax obligations are satisfied by means
of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans-
fers are typically made two business days after the payroll date.
* A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report.
Checks may be paid this week or the following week.
0.00
4,768.55
0.00
4,420.55
348.00
0.00
0.00
CITY BENEFIT
5,034.63
1,177.48
6,212.11
Accounts Payable
User:
Printed:
pang.silseth
7/5/2018 9:20 AM
Checks by Date - Summary by Check Date
Check No Check DateVendor NameVendor No Check Amount
10216 Northwest Asphalt, Inc 06/26/2018 83,641.2347634
10211 Sunram Construction 06/26/2018 582,541.6647635
666,182.89Total for 6/26/2018:
0192 Grainger, Inc 07/03/2018 57.55ACH
0285 Xcel Energy 07/03/2018 113.15ACH
0319 City of Roseville 07/03/2018 4,512.57ACH
0339 Ferguson Waterworks 2516 07/03/2018 1,792.81ACH
0382 ICMA Retirement Trust - 106944 07/03/2018 649.60ACH
0387 ICMA Retirement Trust- #302482 07/03/2018 1,648.33ACH
0731 MIDWAY FORD 07/03/2018 24,721.05ACH
1408 Supply Solutions 07/03/2018 306.11ACH
2226 Sharrow Lifting Products 07/03/2018 1,248.71ACH
2490 Core & Main, LP 07/03/2018 295.76ACH
4889 Community Footworks 07/03/2018 196.00ACH
5180 Tessman Seed Co.07/03/2018 1,139.42ACH
5493 Jolene Trauba 07/03/2018 39.79ACH
5587 CES Imaging 07/03/2018 60.00ACH
5596 Jamar Company 07/03/2018 114.36ACH
6129 Fast Signs 07/03/2018 25.08ACH
7025 On Site Companies -OSSTC 07/03/2018 685.00ACH
HANSJ Julie Hanson 07/03/2018 59.95ACH
laci Sports Unlimited 07/03/2018 292.00ACH
0600 315800-NCPERS Minnesota 07/03/2018 48.0047637
10200 Badger State Inspection LLC 07/03/2018 1,900.0047638
0131 Beisswenger's How-To Store 07/03/2018 61.5947639
0898 CCP Industries, Inc.07/03/2018 130.2947640
cpf1 Central Pension Fund 07/03/2018 1,843.2047641
0719 City of St. Paul 07/03/2018 645.9647642
1032 Commercial Asphalt Co.07/03/2018 3,767.5047643
0176 Frattallone's Hardware, Inc.07/03/2018 144.8947644
6694 Gopher Sport 07/03/2018 638.7147645
idai Ideal Advertising, Inc 07/03/2018 484.0047646
5443 Metro Products, Inc.07/03/2018 112.2347647
10204 Midwest Safety Counselors, Inc 07/03/2018 3,244.3447648
1900 Mounds View Public School District 07/03/2018 1,434.8847649
10202 Murlowski Properties Inc 07/03/2018 660.0047650
0155 Office of MN IT Services 07/03/2018 777.1247651
1268 Paul Ronvak-Distributor 07/03/2018 494.6747652
0811 Ramsey County 07/03/2018 2,465.0047653
1054 SHI International Corp.07/03/2018 243.0047654
10217 Sonic Services 07/03/2018 2,800.0047655
0327 Staples Business Advantage 07/03/2018 202.2047656
0336 T.A. Schifksy & Sons, Inc.07/03/2018 111.4447657
6555 TKDA 07/03/2018 670.5847658
1161 Valley-Rich Co., Inc.07/03/2018 6,781.1447659
Page 1AP Checks by Date - Summary by Check Date (7/5/2018 9:20 AM)
Check No Check DateVendor NameVendor No Check Amount
67,617.98Total for 7/3/2018:
Report Total (44 checks): 733,800.87
Page 2AP Checks by Date - Summary by Check Date (7/5/2018 9:20 AM)
Page 1 of 1
CONSENT ITEM – 6B
MEMORANDUM
DATE: July 9, 2018
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Sue Polka, Public Works Director/City Engineer
SUBJECT: North Water Tower Power Re-Feed
Budgeted Amount: Actual Amount: Funding Source:
$520,000 $519,800 Water Utility
(Approved to date)
Council Should Consider
Approving installation of a new power service lateral to the north tower in the amount of
$8,500.00.
Background/Discussion
In the spring of 2018, Public Works staff found that mice had gotten into and damaged a
majority of the wiring in the north tower breaker box. The electric service to the tower is critical
for telemetry, alarms and lighting for the tower. In addition, current Xcel Energy rules require
that the electric meter be placed on the outside of the structure. Currently the meter is inside the
tower. The new service and meter were not included in the ongoing rehabilitation project, nor
can the City’s contractor complete the electrical service work.
In order to provide dependable electrical service to the north tower and meet current Xcel
requirements, staff recommends that the Council authorize Peoples Electric Company to
complete the work in the amount of $8,500.00.
Attachments
Attachment A – Peoples Electric Proposal
!
June 21, 2018
Jeff Frid
City of Arden Hills
RE: Quote water tower power re-feed
Dear Jeff:
We propose to furnish the necessary labor, material, equipment and supervision
to do the following work:
•Add a new service lateral to the tower.(120/240 volt single phase)
•Add a new meter socket on the exterior of the tower.
•Replace the load center and breakers.
•Interconnect and transfer loads.
• Rewire controls.
The estimated cost for the above mentioned work is: $8,500.00.
Thank you for the opportunity to provide you with this quote. Please feel free to
contact me by phone at (651) 602-6831 should you have any questions.
Sincerely yours,
!
Dean Larson
Manager Service Department
!
Page 1 of 1
CONSENT ITEM – 6C
MEMORANDUM
DATE: July 9, 2018
TO: Honorable Mayor and City Councilmembers
David Perrault, City Administrator
FROM: Sue Polka, Public Works Director/ City Engineer
SUBJECT: Old Snelling Avenue Bridge Improvements
Budgeted Amount: Actual Amount: Funding Source:
$1,750,000 $91,360 PIR, MnDOT Bridge Bonding
Council Should Consider
Authorize the scope and fee for the preliminary roadway and trail layout, bidding phase services,
and construction phase services for the Old Snelling Avenue bridge improvements with Kimley-
Horn in the amount of $91,360.
Background/Discussion
Old Snelling Road including bridge reconstruction is identified in the 2018 Capital Improvement
Program to be completed in 2019 (Attachment A). Staff is currently working with Ramsey
County at options for the Old Snelling Road/Lake Johanna Boulevard/County Road E
intersection and is proposing to move the roadway reconstruction to 2020. Bridge bonding was
originally requested in 2015 and MnDOT has identified available funds in their FY2019 budget.
The bridge plans are complete and can be bid as a stand-alone project. Staff is requesting that
Council move forward with the bridge reconstruction at this time. The updated construction
estimate for the bridge is $500,000. Half of the cost is proposed to be funded through MnDOT
bridge bonding and the remainder through Municipal State Aid funds.
Kimley-Horn has provided a scope and fee for preliminary roadway layout as well as bridge
bidding and construction services. The preliminary roadway and trail layout will ensure that the
roadway reconstruction will properly align with the bridge project.
Attachments
A - 2018 CIP, Old Snelling Avenue PMP w/ Bridge Reconstruction
B – Kimley-Horn Proposal
Page 1 of 1
CONSENT ITEM – 6D
MEMORANDUM
DATE: July 9, 2018
TO: Honorable Mayor and City Councilmembers
David Perrault, City Administrator
FROM: Sue Polka, Public Works Director/ City Engineer
SUBJECT: Cummings Park Playground Replacement
Budgeted Amount: Actual Amount: Funding Source:
$125,000 $19,210 PIR
Council Should Consider
Authorize the scope and fee for the design and construction services for the Cummings Park
playground and structures with WSB in the amount of $19,210.
Background/Discussion
The existing play structure at Cummings Park was installed in the summer of 1998. The play
structure is a steel structure that is showing signs of wear. The wood surrounding the structure is
in poor condition and the steel is rusting. The playground area no longer meets accessibility
standards or safety guidelines and will be brought into compliance. The 2018 Capital
Improvement Program (CIP) identified the play structure replacement in 2018 (Attachment A).
The playground at Cummings Park receives heavy use during evening sports events and the
City’s summer playground program. The trail connections around Cummings Park make it
easily accessible for many families in Arden Hills.
WSB has provided a scope and fee for design and construction services. We plan to issue a
request for proposals for the project to ensure a competitive process for both the site work that
will be required as well as the playground equipment.
Attachments
A - 2018 CIP, Playground Structure Replacement
B – WSB Proposal
701 Xenia Avenue South | Suite 300 | Minneapolis, MN 55416 | (763) 541-4800
Building a legacy – your legacy.
Equal Opportunity Employer | wsbeng.com
"G:\00-MUNICIPAL\Clients - Cities - Counties\Arden Hills\Proposals\2017 Johanna Marsh Park Development\Arden Hills - Tennis Court Rehabilitation.docx"
June 28, 2018
Ms. Sue Polka
Public Works Director/City Engineer
City of Arden Hills
1245 Highway 96 W
Arden Hills, MN 55112
Re: Cummings Park Playground Redevelopment Proposal
Dear Ms. Polka:
This letter proposal outlines a scope of services and fee for the development of final construction
documents for the play area improvements at Cummings Park for the City of Arden Hills (City).
PROJECT UNDERSTANDING
It is our understanding that this project is to include the removal of the existing playground and design for
a new playground container, including an ADA accessible access point at the container edge. Quote
packages will be prepared in late summer of 2018 with the desire to begin construction in early fall of
2018. WSB will solicit quotes from select contractors and vendors for the site improvements and play
equipment. The project has a total budget of $100,000 which includes professional services and
construction costs. The following scope of services details the work plan for the project.
SCOPE OF SERVICES
A. Basemap Topo Survey: WSB shall prepare and provide a basemap topo survey of the proposed
area for improvements. Survey will also establish ground control for construction. The survey will
be prepared in AutoCAD format.
1. A boundary survey is not included in this proposal.
B. Final Design Construction Documents: WSB shall prepare bid documents for the proposed
improvements based on the City’s construction budget. The process of design will include:
1. Prepare 60% site layout and cost estimate.
2. Review 60% design with City and obtain feedback.
3. Based on City’s feedback from the 60% review, WSB will proceed with the detailed design to
develop a set of 90% complete documents. An updated cost estimate will be prepared.
4. Review the 90% design documents with the City and obtain direction for preparation of the
final bid documents.
5. Prepare 100% final bid documents based on comments from the City review, along with a
final revised estimate of probable costs for construction. Bid documents including final
construction plans and written technical specifications shall be prepared in sufficient detail to
pursue competitive quotes for the construction of the improvements.
Ms. Sue Polka
June 28, 2018
Page 2
"G:\Group Data\Municipal\Clients - Cities - Counties\Arden Hills\Proposals\2018 Cummings Playground Redevelopment\Cummings Park Playground Redevelopment Proposal.docx"
6. Deliverables shall include electronic copies of all construction document plans and
specifications.
7. Note: we have not included NPDES Permit or SWPPP as it is our understanding that the total
disturbed area will not require this.
C. Quote Packages for Site Improvements and Playground Equipment: WSB shall oversee the
quoting process for solicitation of the site work, play equipment and engineered wood fiber mulch.
Services associated with this task include the following:
1. Prepare a quote package for site work, play equipment design, engineered wood fiber mulch,
and related installation of all related items. Distribute to select contractors and play
equipment vendors.
2. Obtain quotes and prepare tabulation of quotes from contractors.
3. Obtain quote from vendors and review vendor’s equipment designs.
4. Prepare letter of recommendation for contractor to perform site work.
5. Prepare letter of recommendation for City’s consideration to purchase from the Contractor
and/or Vendor.
D. Construction Administration Services: Working collaboratively with City staff, WSB will
undertake project administration and observing construction progress and adherence to design
intent: This task will include:
1. Administration of contract including application for payment forms, certificate of payment
forms, change order forms, substantial completion forms, and final payment forms.
2. Review shop drawings and testing procedures and results provided by the Contractor.
Independent laboratory testing is not included.
3. On-going correspondence with staff and contractor for purposes of discussing pertinent
issues, concerns and upcoming construction.
4. WSB will attend the following meetings which will be held in Arden Hills:
a. One pre-construction meeting with attendees including WSB, the City, General
Contractor and their subcontractors, and utility companies. This will allow for clearly
defining the owner’s expectations as to the quality of construction, dealing with
problems that may arise, and timeliness.
b. Up to three formal site meetings during active construction with the City and
Contractor. Site meetings will provide periodic on-site observation of construction
progress. This will allow us to:
1. Become generally familiar with and to keep the City informed about the
progress and the quality of the portion of the Work completed.
2. Determine, in general, if the work is being performed in a manner
indicating that the work, when fully completed, will be in accordance with
the Contract Documents.
3. Report to the City known deviations from the Contract Documents and
from the most recent construction schedule submitted by the Contractor.
Ms. Sue Polka
June 28, 2018
Page 3
"G:\Group Data\Municipal\Clients - Cities - Counties\Arden Hills\Proposals\2018 Cummings Playground Redevelopment\Cummings Park Playground Redevelopment Proposal.docx"
4. One meeting for substantial completion review with Owner and General
Contractor.
5. Note: WSB shall not be required to make exhaustive or continuous on-
site inspections to check the quality or quantity of Work.
c. Construction meeting minutes will be provided to document progress and document
specific construction issues.
5. Exclusions: Full time construction inspections are not included in this scope, but may be
included at additional cost if desired by the City.
6. Deliverables: One complete paper and digital set of all project change orders, field orders,
observation reports, and all other correspondence produced during construction.
E. Construction Material Testing: WSB shall provide the following level of material testing
including project management and administration:
1. Two compaction tests – completed in one trip
2. Review one concrete pour, collect and test 1 set of 4 cylinders
F. Construction Staking Services: WSB shall provide the contractor with control for the site. The
contractor shall be responsible for all construction staking.
G. Additional Services: Services other than those listed in the Scope of Services above and
requested and authorized in writing by the City. These services shall be billed on an hourly basis
according to the current Hourly Rate Schedule.
FEES FOR PROFESSIONAL SERVICES
It is proposed that this project be billed hourly on a cost not to exceed basis of $19,210 with the
breakdown as follows:
Task A – Basemap Topo Survey $2,000
Task B – Final Design Construction Documents $9,740
Task C – Quote Package for Site Work and Play Container $2,770
Task D – Construction Administration $2,660
Task E – Construction Material Testing $1,300
Task F – Construction Staking Services $740
Total $19,210
Ms. Sue Polka
June 28, 2018
Page 4
"G:\Group Data\Municipal\Clients - Cities - Counties\Arden Hills\Proposals\2018 Cummings Playground Redevelopment\Cummings Park Playground Redevelopment Proposal.docx"
If you would like us to proceed with the above work, please sign the statement provided at the bottom of
this letter and return the executed copy to WSB. If you have any questions regarding this proposal,
please contact me at 763-231-4841.
Sincerely,
WSB & Associates, Inc.
Jason Amberg, PLA
Principal / Landscape Architecture Group Manager
ACCEPTED BY:
City of Arden Hills
By: ______________________________
Title: ______________________________
Date: ______________________________
DATE: July 9 , 2018
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Terminate WSB Engineering Services Contract
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
The Council should consider terminating the WSB engineering services contract effective
approximately August 31st, 2018.
Background
The City Council entered into an agreement with WSB to provide engineering services support
for approximately twenty hours per week at the beginning of the year. At the last Council
meeting, Council authorized staff to post for a Senior Engineering Technician position, which
would eliminate the need for the WSB services. Staff has anticipated the WSB contract will no
longer be need on August 31, 2018. Please note, Staff may need to adjust this date slightly as the
Senior Engineering Technician moves through the hiring process.
Attachment
N/A
CONSENT ITEM – 6E
MEMORANDUM
DATE: July 9 , 2018
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Reaffirming City Participation in the Joint Powers Agreement
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
The Council should consider reaffirming their commitment to the previously agreed upon Joint
Powers Agreement with Ramsey County for future costs and remuneration.
Background
The City signed a Joint Powers Agreement (JPA) in December of 2012 with Ramsey County
establishing roles and responsibilities of both the City and the County in the TCAAP
redevelopment project. As the project moves forward and the negotiations progress, it is
important the City revisit the terms outlined in the agreement and acknowledge the City’s
commitment for future TCAAP projects. In the agreement, the City committed to constructing
and financing the trunk and sub-trunk utilities with its costs charged to the developer pursuant to
the City’s petition and assessment process. The City also agreed to recover its planning and
other costs through building fees/surcharges and/or other development fees. This is not a
comprehensive list of what was agreed to in the JPA, and the original document should be
referenced for specific questions. The City, at its discretion, may agree to new or different terms,
assuming it is agreed upon by the other parties. The City feels it is important to reaffirm its
commitment to the original agreement for the ongoing negotiations between the City, County,
and Developer.
Attachment
N/A
CONSENT ITEM – 6F
MEMORANDUM