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HomeMy WebLinkAbout07-16-18-WSAGENDA ITEMS Vegetation Removal And Clear Cutting Matthew Bachler, City Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF SLWA Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF State Of The City Matthew Bachler, City Planner MEMO.PDF Council Tracker Update Dave Perrault, City Administrator MEMO.PDF HGA Facility Assessment Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF CIP Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Temporary Admin David Grant, Mayor MEMO.PDF COUNCIL/STAFF COMMENTS ADJOURN Mayor: David Grant Councilmembers: Brenda Holden Fran Holmes Dave McClung Steve Scott      City Council Work Session Agenda   July 16, 2018   5:00 p.m.  City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. CALL TO ORDER 1. 1.A. Documents: 1.B. Documents: 1.C. Documents: 1.D. Documents: 1.E. Documents: 1.F. Documents: 1.G. Documents: 2. AGENDA ITEMSVegetation Removal And Clear CuttingMatthew Bachler, City Planner MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFSLWADave Perrault, City Administrator MEMO.PDFATTACHMENT A.PDFState Of The CityMatthew Bachler, City Planner MEMO.PDFCouncil Tracker UpdateDave Perrault, City Administrator MEMO.PDF HGA Facility Assessment Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF CIP Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Temporary Admin David Grant, Mayor MEMO.PDF COUNCIL/STAFF COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott     City Council Work Session Agenda   July 16, 2018  5:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.1.A.Documents:1.B.Documents:1.C.Documents:1.D.Documents: 1.E. Documents: 1.F. Documents: 1.G. Documents: 2. Page 1 of 1 AGENDA ITEM – 1A MEMORANDUM DATE: July 16, 2018 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Matthew Bachler, City Planner SUBJECT: Vegetation Removal and Clear Cutting Regulations Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Background The City Council has requested that the City review its existing regulations on vegetation removal and clear cutting, and discuss whether the regulations need to be updated to be more effective. The City Attorney has provided two memos that provide examples of clear cutting ordinances from other cities and possible options for regulating vegetation removal (see attached). The City Attorney will be in attendance at the Work Session to respond to questions. The City Code defines “clear cutting” as “the complete removal of trees or shrubs in a contiguous patch, strip, row, or block.” Section 1325.05, Subd. 1 (Landscaping Design Standards) prohibits clear cutting on all parcels in the City. Section 1330 includes additional restrictions on tree and vegetation removal within the Shore Impact Zone and on steep slopes in the Shoreland Management District. To mitigate the impacts of the removal of significant trees, the City has adopted a Tree Preservation Ordinance (Section 1325.055). A Tree Preservation Plan is required as part of an application for new building construction, expansion of an existing building or hard surface by 10 percent or more, projects that requires a Grading and Erosion Control Permit, and for a plat or minor subdivision. The Tree Preservation Ordinance does not prohibit the removal of significant trees, but it does give the City authority to work with a property owner to designate certain trees for preservation and to require replacement tree plantings. Attachments A. Memo from City Attorney regarding Clear Cutting Ordinances, July 5, 2018 B. Memo from City Attorney regarding Options for Regulating Vegetation Removal, July 5, 2018 DATE: July 16, 2018 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: SLWA Follow Up Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider The Council should provide further direction regarding future marketing materials for the Service Warranty Lines of America (SLWA) marketing partnership. Background At the June 11, 2018 City Council meeting the City Council directed staff to bring back the SLWA marketing agreement for further discussion. Per the agreement, the City is obligated to do at least two campaigns per year for three years. The original agreement allows the company to use the City’s logo. The next mailing is set for the fall (dates have not yet been set). If the City would like SLWA to change their marketing material, one option SLWA presented was a co-branded mailing (see Attachment A). SLWA is willing to consider other options at the City’s request, but would still like the City to commit to future mailings. Attachment Attachment A: Co-Logo Mailing Example AGENDA ITEM –1B MEMORANDUM RX 4 2 6 2 _ C h o i c e _ B l u e _ P a c k 669 RX FPOMailcodeACQUISITION HEADLINE Reminder: Please Reply by <<Month X, 2018>>REMAIL HEADLINE <<MR. SAMPLE A SAMPLE>><<MAIL_ADDRESS1>><<MAIL_ADDRESS2>><<MAIL_CITY, ST ZIP>>Important Information for Sac City HomeownersPlease reply by:<<Month X, XXXX>> Utility Service Partners Private Label, Inc., known as Service Line Warranties of America (“SLWA”), with corporate offices located at 11 Grandview Circle, Suite 100, Canonsburg, PA 15317, is an independent company separate from Sac City and offers this optional service plan as an authorized representative of the service contract provider, North American Warranty, Inc., 175 West Jackson Blvd., Chicago, IL 60604. Your choice of whether to participate in this service plan will not affect the price, availability or terms of service you have with your local utility or municipality. Dear <<Mr. Sample>>,This letter contains important information about your responsibilities as a homeowner in the event of an emergency with your water service or sewer/septic line.The exterior water service and sewer/septic lines, which run from your utility’s point of maintenance to your home, are your responsibility and not the city’s. If you were unfortunate enough to suffer a leak, break or clog in these lines, it would be up to you to find a plumber and get the lines repaired.Sac City has authorized Service Line Warranties of America (SLWA) to offer eligible homeowners protection for repairs and to have the best possible service in the case of such an emergency. So you’re invited to enroll in Exterior Water Service Line Coverage and Exterior Sewer/Septic Line Coverage from SLWA. Accept this optional coverage and you’ll receive as many service calls as you need up to $8,500 per call for covered water service or well line repairs, and as many service calls as you need up to $8,500 per call for covered sewer/septic line repairs (30-day wait with a money-back guarantee for both) and no deductible. You will also have access to a 24/7, 365-day-a-year emergency repair service hotline. Once you have made your service call, SLWA will take care of your covered repair, dispatching a qualified plumber to your home and paying the bill directly. Peace of mind starting for as little as $6.33 per month. Your emergency is dealt with and your water service or sewer/septic line is back to normal.In the event of an emergency, these plans can save you a significant amount of money—a service line replacement may cost you thousands of dollars. They can also save you the time of finding a plumber, which can be difficult in the best of times, let alone in an emergency. Having these plans also helps eliminate worry, as you can be sure of a professional job completed by local, licensed and insured plumbers. These are the only service line protection programs for homeowners fully supported by Sac City. Please take the time to read the information on the back of this letter. If you would like to sign up for a plan, simply complete and return the enclosed form or call toll-free 1-844-257-8795. We certainly hope that you never have an exterior water service or sewer/septic line emergency, but if you should ever have a problem, you'll be glad you're covered. These programs are managed by SLWA, and no public funds were used for the mailing of this letter.For fastest processing, please visit www.slwofa.com.Sincerely,Robert JudsonEVP Customer Experience/SLWA Form size: 17.5”w x 11”h Letter Trim Size: 8.5”w x 11”h Fold: Tri Fold to #10 size Color: 2/2; 10% Cyan, K / 10% Cyan, K Window4.5”w x 1.5”hWindow placement.375”L x .5” from fold 11" long8.5" wide 8.5" wide0.5” GUTTERfoldfold 3.75"3.75"3.5" 0.5” GUTTER N17_BLPK_Sac City_IA_Choice_669.indd 1 5/18/18 8:40 AM DATE: July 16, 2018 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Matthew Bachler, City Planner SUBJECT: 2018 State of the City Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Discussion The City Council discussed the 2018 State of the City at their Work Session on June 18. Staff has confirmed the Tavern Grill restaurant is available for the morning event on Thursday, September 27. The event will run from 7:30 – 9:00 a.m. The City Council recommended that the event be filmed by CTV and shown at City Hall the evening of October 2. CTV no longer allocates annual hours to member cities for video production and the cost of producing the video is estimated at $300. Staff is requesting direction from the Council on whether to still have CTV film the morning event, or whether the presentation should be given again at the October 2 event. Staff is also requesting direction from the City Council on topics to cover in the State of the City presentation. In the past, the following general topics have been covered: • TCAAP redevelopment • Current development projects • Transportation improvement projects • Public safety • Parks and trails • Financials and budget In past years, the City has invited a representative from MnDOT to present on current and planned State road improvements project as well. Staff is requesting direction from the City Council on whether MnDOT should be invited to attend the State of the City this year. Staff anticipates a draft of the presentation and presenter notes will be distributed at the City Council meeting on September 10. A final draft will be provided to Councilmembers by September 24. AGENDA ITEM – 1C MEMORANDUM DATE: July 16, 2018 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Council Tracker Update Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider The Council should provide further direction on items presented on the Council Request Tracker. Background City Council will receive a verbal update on items the Council has previously directed staff to research and/or bring forward. Attachment N/A AGENDA ITEM –1D MEMORANDUM DATE: July 16, 2018 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: HGA Facility Assessment Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider The Council should provide further direction on HGA’s Facility Assessment. Background The City Council entered into an agreement with HGA in June of 2017 to provide an existing and future needs assessment for the City of Arden Hills to include the City Hall and Public Works facilities. The information gathering process was completed in 2017, and a draft of their report has been attached for the City Council’s review (see Attachment A). The report is focusing on the space needs, and not necessarily the actual employee needs moving forward. The employee count represented for 2017 included future projections, but may not reflect actual employee counts in 2017. For the Public Works portion, they did not account for the actual number of employees projected, but rather the projected space needed (the total count is equivalent to sixteen in the report, but it is assumed it will be less than that). It is important to note that since 2017 employees, employee roles, responsibilities, and chain of command may have changed. Attachment Attachment A: City Hall Facilities Assessment AGENDA ITEM –1E MEMORANDUM City of Arden Hills City Hall Facility Assessment Arden Hills, MN March 2018 DRAFT Hammel, Green and Abrahamson, Inc. 420 North Fifth Street, Suite 100 Minneapolis, Minnesota 55401-1180 612.758.4000 | www.hga.com Project No.4075-001-00 © 2016 HGA, Inc. Arden Hills - City Hall Facility Assessment Table of Contents 4075-001-00 Page 1 of 1 Part 1: Executive Summary Part 2: Architectural Narrative Part 3: Mechanical Narrative Part 4: Electrical Narrative Part 5: Program Space Needs Summary City Hall and Public Works City Hall Space Needs Summary by Department Public Works Space Needs Summary by Department Appendix Benchmarking Comparison – Arden Hills to other local Municipality City Halls Energy and Sustainability Section 1: Sustainability in Context Section 2: Energy Use Section 3: Renewable Energy Section 4: Site Sustainability Arden Hills – City Hall Facility Assessment Executive Summary 4075-001-00 Part 1, Page 1 of 1 EXECUTIVE SUMMARY In 2017, the City of Arden Hills requested HGA Architects and Engineers and paleBLUEdot to review the existing City Hall facility for building systems condition and complete programming for the City Hall and Public Works Facilities. The goal of the programming exercise was to not only review the condition of the existing facility as well as look at the future space needs for the facility and key sustainability metrics for energy usage and site sustainability. Key Findings  The programming for City Hall found that the required building square footage to remain relatively equal to the existing in terms of building size. The staffing numbers for the City of Arden Hills will experience a small increase in needs based on expected growth of the City of Arden Hills.  The existing City Hall building has on-going maintenance issues with water intrusion at the roof and exterior wall.  The configuration and floor plan of the existing City Hall Building does not allow for flexible planning for workplace and is in need of additional collaboration spaces for staff.  The mechanical and electrical systems are in good condition but require upgrades to meet energy efficiency goals. The building’s current energy use is 91 EUI which is higher than the national average for a similar facility type which is 80 EUI. The following narratives outline the existing systems and conditions for the building. --- End of Part 1 --- Arden Hills – City Hall Facility Assessment Architectural Narrative 4075-001-00 Part 2, Page 1 of 2 ARCHITECTURAL NARRATIVE Overview The Arden Hills City Hall building, constructed in 2000, is located at 1245 Highway 96 in Arden Hills, Minnesota. The building is a three story brick building on the north side of Highway 96. The approximately 17,390 square foot building contains offices for the following departments:  Finance and Administration  Community Development  Parks, Recreation & Public Works  City Council Programming and Staff Areas A series of programming meetings were held during the Fall of 2017 which captures the current staffing numbers as well as projections for staff counts in 5 years and 10 years. The programming process found that the staff counts are projected to remain fairly steady throughout the 10 year projection. There is an anticipated increase in staffing required for Community Development due to the expected development of the TCAAP site. The staff office areas are located on the Main and Second Levels of the building. Offices are located along the windows on the north and south sides of the building on the Main Level with a small open office area on the west side. The offices are located on either side of the Reception Desk, creating congestion behind the desk with people passing through the desk area. The Second Level contains open office area for staff and one conference room. The staff could use additional layout space for plan review as well as storage. The staff are short on conference room space and frequently use a room located in the Council Chambers area. Main Level The main level of the building contains the Council Chambers, Reception desk, waiting area and staff space. The Council Chambers, located off of the main entry is adequately sized and works well for its desired function. There is a Council Office/Conference Room that also is used by the staff during the day as meeting space. This Conference Room is difficult to access for staff and is not in a convenient location for the staff need. Public restrooms are located in the main lobby. They are adequately sized but need upgrades to meet current ADA guidelines. The waiting are in front of the reception desk contains a fireplace and has windows looking over the site and a garden to the north. The area is adequate for its function. The Reception Area with the transaction counter is placed towards the middle of the building. The staff at the counter have difficulty with sightlines from the desk to the door. The transaction counter requires additional signage and space to be able to serve each of the functions well. The workroom and counter behind need additional space to be efficient. Second Level The second level of the building has staff workstations and one large conference room. Arden Hills – City Hall Facility Assessment Architectural Narrative 4075-001-00 Part 2, Page 2 of 2 Lower Level The Community Room, Kitchen, Mechanical/Electrical and Storage spaces are located in the lower level. The Community Room opens up to an exterior patio to the west and is accessible by passenger elevator and stairs. Public restrooms are adequate but need upgrades to meet current ADA guidelines. Building Systems The exterior wall of the existing building is faced with brick with a combination block and metal stud back up. The main roof of the building is sloped to the east and is a built up roof. There have been on-going issues with water intrusion at the parapet and the brick at the top of the wall with many repairs undertaken throughout the life of the building. --- End of Part 2 --- Arden Hills – City Hall Facility Assessment Mechanical & Plumbing Narrative 4075-001-00 Part 3, Page 1 of 2 MECHANICAL & PLUMBING NARRATIVE Overview Overall, the building’s HVAC and plumbing systems appear to be in good condition for their age. Occupants have not reported excessive equipment maintenance or failures, but they have complained about uncomfortable space conditions, both hot and cold, throughout the year. Energy performance is acceptable, but could be improved. Both issues comfort and energy performance could be due to reduced performance of the condensing units as noted below and/or improper control of the HVAC system. Investigation into both of these systems is recommended. Heating System The building was designed and constructed in 2000, and presumed to have opened in 2001. Overall building area is approximately 17,390 sf. The core of the mechanical system is comprised of three air handlers and two hot water boilers located in the mechanical room on the lower level. Air handling unit 1 (AHU-1) serves the office and lobby area of the first and second floors. It is a variable-volume Trane MCCA climate changer size 017 scheduled for 9,000 cfm of air flow, 25 tons of cooling and 324,000 Btu/hr of heating. Air handling units 2 and 3 (AHU-2, 3) serve the council chambers and lower level, respectively. They are both Trane MCCA climate changer size 006 scheduled for 3,000 cfm of air flow, 9/8 tons of cooling and 118,000/98,000 Btu/hr of heating, respectively. AHU-2 is variable-volume; AHU-3 is constant volume. AHU-1 and 2 utilize inline return fans (IF-1,2) to bring the space air back to the unit. All units appear to be original. Unit heaters provide conditioning in the lower level storage rooms and cabinet heaters serve the main entry vestibule as well as the secondary vestibule at the top of the stairs to the lower level. Heating water boilers 1 and 2 (B-1, 2) are Caravan Slant Fin model GG 350 HEC, each with 285,000 Btu/h output. Hot water is distributed to the AHU’s VAV boxes, unit heaters, cabinet heaters, radiators and convectors throughout the building via two inline 50 gallon-per-minute pumps. Air-cooled condensing units 1, 2 and 3 (ACCU-1, 2, 3) serving their respective air handling unit are located outside, on grade, along the south side of the building. ACCU-1 is a Trane model RAUCC25, (25 ton nominal capacity) and ACCU-2 and 3 are a Trane model TTA 120 (10 ton nominal capacity). Capacity of the units may be reduced due to the proximity to each other and the screen wall increasing short-cycling of the surrounding air. The office and lobby areas served by AHU-1 have VAV boxes with reheat for each HVAC zone with hot water radiators below the glazing in the northwest corner of both floors. AHU-2 serves the council chambers, AV room and projector room directly as a single zone, with the council office airflow modulated via a VAV box with reheat. An independent Carrier split system cooling unit has been installed in the AV room; the outdoor unit is assumed to be located on the roof. The lower level is one single zone served by AHU-3. HVAC control system is a Johnson Controls Metasys system. Energy Usage From October 2016 through September 2017, the building consumed 142,088 kWh of electricity and 10,263 therms of natural gas for a total cost of $21,157. This equates a specific energy cost of $1.22 per square foot per Arden Hills – City Hall Facility Assessment Mechanical & Plumbing Narrative 4075-001-00 Part 3, Page 2 of 2 year and an energy use intensity (EUI) of 87.2 thousand Btu’s per square foot per year (kBtu/sf/yr). These metrics are not uncommon for a building of this vintage, but there is room for improvement. Cost effective energy conservation measures may be possible. Plumbing The building has a combined 6” fire protection / domestic water service. The water entry is in the lower level where it splits into the separate 2-1/2” domestic water and 3” fire protection services. The building is fully sprinklered. A sub-meter is installed in the domestic cold water pipe serving the irrigation water supply. An 820 CFH, 2 psig natural gas meter is located in the equipment yard on the south side of the building to serve the boilers, water heater and fireplace. A 1” gas service enters the building below grade. Multi-fixture, public, men’s and women’s restrooms are located on both the first and lower levels. A single fixture staff restroom is located on the first level. A sink is installed in the kitchenette in the lower level. No plumbing fixtures are on the upper level. A 75 gallon, 120 mbh, storage-type domestic hot water heater with domestic hot water circulation pump is located in the mechanical room. It may be approaching the end of its useful life. --- End of Part 3 --- Arden Hills - City Hall Feasibility Study Electrical Narrative 4075-001-00 Part 4, Page 1 of 2 ELECTRICAL NARRATIVE Overview The building was designed and constructed in 2000, and presumed to have opened in 2001. The electrical service is original, 600 Amp, 120/208V 3 phase 4 wire wye. The service is adequately sized for the building, mechanical system, and usage, but has limited expansion capacity. There is no main disconnect or overcurrent device – the service uses the National Electrical Code (NEC) provision of the “six switch rule” and as such has no expansion capability, without adding a main device. In summary, the existing electrical system is in good condition. However, the incoming power service has no expansion capability in its current configuration. Any expansion would require a new enlarged three phase service. Electrical Service The existing service is a 600A underground service from and Xcel pad mounted transformer outside the southeast wall of the building at the main floor level, with underground primary from the south. The main electrical room is on the main floor level in the southeast corner of the building. This room also contains the MPOP and server/IT distribution equipment as well as radio equipment for EMS. There is an existing manual transfer switch in the main electrical room and four pin-and-sleeve connectors on the exterior wall for connection of a portable generator. The Xcel Energy pad mounted transformer is outside the southeast corner of the building, inside the screenwall for the dumpster, exterior mechanical cooling equipment, and the gas meter. Electrical service equipment is in good condition. The equipment has adequate clearance to the front and working space from side to side. There is no remaining space in the electrical room for additional panels or to install a main overcurrent/disconnect device to allow additional feeders for expansion. Branch circuit panelboards are located in the main electrical room only. The building is essentially as originally designed, with some lower level changes and fit-out of the “shell space” into offices and storage areas. The mechanical equipment consists of three AHU’s, boilers, recirculating pumps, exhaust fans, and sump pump located in the lower level mechanical room; cabinet unit heaters, unit heaters, and other miscellaneous small loads. Three DX condensing units are located outside in the screenwall area. Lighting Interior lighting is a mix of T-8 and compact fluorescent, LED, and incandescent, with exterior and site being mostly metal halide and LED. Site lighting includes parking lot, sign, pedestrian at entry, and minimal landscape lighting. There is no permanent generator for the building life safety or standby. There is limited battery pack egress lighting and battery pack exit signs. Telecommunications The building has a fiber optic service for phone and data connections. Fiber entrance is through the lower level with the equipment on the main level in the main electrical room with the electric service equipment. There is an equipment/control room for the council chambers that includes audio, visual, projection, voting, CCTV recording, and TV broadcast equipment. Arden Hills - City Hall Feasibility Study Electrical Narrative 4075-001-00 Part 4, Page 2 of 2 Fire Alarm There is a minimal fire alarm system in the building – notification and manual system. The system includes fire sprinkler system connections. The existing system is Notifier/Honeywell and is code compliant. The existing system may not have expansion capability. The main fire alarm control panel is located in the main floor vestibule on the east side of the building. Security Security system equipment for card access and CCTV is located in the main electrical room on main level. Many of the doors in the building have card access and there are interior and exterior cameras. There is no guard station and systems are remotely monitored. --- End of Part 4 --- Arden Hills - City Hall Feasibility Study City Hall and Public Works Program 4075-001-00 Part 5 CITY HALL AND PUBLIC WORKS PROGRAM City of Arden Hills DEPARTMENT SPACE ANALYSIS FORM SUMMARY TOTALS Minnesota SPACE NEEDS ASSESSMENT DATE: December 2017 SPACE DEPARTMENT:OCCUPIABLE AREA REQUIRED SHEET PROJECT STAFF COUNTS 2017 5-YR 10-YR CODE SUMMARY TOTALS 2017 5-YR 10-YR PROJ.PROJ.PROJ.EXISTING Buildings CITY HALL 23 25 24 16,841 17,162 17,050 17,390 PUBLIC WORKS/PARKS - - - 39,534 39,534 39,534 19,162 Difference Total Building 56,376 56,696 56,585 20,033 36,552 Site Square Feet of Program Pavement City Hall Parking Stall Count 56 69 68 24,553 PW Parking Stall Count 40 40 40 14,232 PW Yard Storage 21,760 (O)Office (W)Workstation (R)Room (A)Area (L)Lobby (SW)Shared Workstation (M)Millwork SPACE NEEDS SUMMARY - CITY HALL AND PUBLIC WORKS City of Arden Hills DEPARTMENT SPACE ANALYSIS FORM SUMMARY TOTALS Minnesota SPACE NEEDS ASSESSMENT DATE: December 2017 SPACE DEPARTMENT:OCCUPIABLE AREA REQUIRED SHEET CITY HALL STAFF COUNTS NET 2017 5-Yr 10-Yr COMMENTS CODE SUMMARY TOTALS 2017 5-YR 10-YR UNIT PROJ.PROJ.PROJ.EXISTING CITY HALL DEPARTMENTS Finance and Administration 8 9 9 4,260 4,431 4,431 Commuity Development 7 8 7 1,543 1,634 1,543 Parks, Recreation & Public Works 3 3 3 644 644 644 City Council 5 5 5 3,656 3,656 3,656 Subtotal, Departments 23 25 24 10,103 10,366 10,275 CITY HALL BUILDING SYSTEMS Support Areas - - - 3,707 3,707 3,707 Subtotal, Shared Areas 3,707 3,707 3,707 Total Usable SF 13,810 14,073 13,981 Existing 17,390 Building Factor 18%3,031 3,089 3,069 Difference (340) Note: Existing buildnig factor approximately 22% (O)Office (W)Workstation (R)Room (A)Area (L)Lobby (SW)Shared Workstation (M)Millwork TOTAL EXISTING/PROJECTED GROSS 16,841 17,162 17,050 CITY HALL City of Arden Hills DEPARTMENT SPACE ANALYSIS FORM SUMMARY TOTALS Minnesota SPACE NEEDS ASSESSMENT DATE: December 2017 SPACE DEPARTMENT:OCCUPIABLE AREA REQUIRED SHEET CITY HALL STAFF COUNTS NET 2017 5-Yr 10-Yr COMMENTS CODE FINANCE AND ADMINISTRATION 2017 5-YR 10-YR UNIT PROJ.PROJ.PROJ.EXISTING Personnel Spaces O-200 City Administrator (Bill Joynes)1 1 1 200 200 200 200 200 O-164 1 1 1 164 164 164 164 170 O-144 City Clerk (Julie Hanson)1 1 1 144 144 144 144 Adjacent to Dep City Clerk 133 O-120 Dep. City Clerk (Jolene Trauba)1 1 1 120 120 120 120 Adjacent to City Clerk 130 W-64 Office Support Specialist (Britt Pease)1 1 1 64 64 64 64 60 W-64 1 1 1 64 64 64 64 60 W-64 Accounting Analyst (Ashley Bertrand)1 1 1 64 64 64 64 Adjacent to Accounting Clerk 67 W-64 Accounting Clerk (Pang Silseth)1 1 1 64 64 64 64 Adjacent to Accounting Analyst 67 O-120 Future - Finance Analyst - 1 1 120 - 120 120 130 Subtotal, Personnel Spaces 8 9 9 884 1,004 1,004 Departmental Spaces A-48 File/copy/storage 1 1 1 48 48 48 48 32' open shelving/Layout Counter 260 A-250 File/copy/storage 1 1 1 250 250 250 250 32' open shelving/Layout Counter 260 R-320 Records Storage/File Space 1 1 1 320 320 320 320 Standard Shelving, Lateral Files, scan station ? R-120 Resource Library 1 1 1 120 120 120 120 Adjacent to copy/file area ? A-120 Mail Boxes 1 1 1 120 120 120 120 30 mail boxes, copy and layout counter 127 C-120 Sm. Conference Room 1 1 1 120 120 120 120 4-6 people (future office potential)0 C-280 Med. Conference Room 1 1 1 280 280 280 280 8-12 people (existing is open work area)230 R-250 Break Room 1 1 1 250 250 250 250 Existing break/comm room 1,200 sf R-120 Reception Desk/Public Window 1 1 1 120 120 120 120 64 R-252 Lobby/Waiting Area 1 1 1 350 350 350 350 seating for 6 people, fire place 350 R-120 Election Storage 1 1 1 120 120 120 120 ? Subtotal, Departmental Spaces 2,098 2,098 2,098 Note: existing efficiency factor approx 45% Total Usable SF 2,982 3,102 3,102 Existing 3,068 Director of Finance and Admin Services (Dave Perrault Interim) Customer Service Specialist (Sue Johnson) (O)Office (W)Workstation (R)Room (A)Area (L)Lobby (SW)Shared Workstation (M)Millwork Efficiency Factor as % of Usable 30%1,278 1,329 1,329 Difference 1,363 TOTAL PROPOSED/PROJECTED OCCUPIABLE 4,260 4,431 4,431 CITY HALL City of Arden Hills DEPARTMENT SPACE ANALYSIS FORM SUMMARY TOTALS Minnesota SPACE NEEDS ASSESSMENT DATE: December 2017 SPACE DEPARTMENT:OCCUPIABLE AREA REQUIRED SHEET CITY HALL STAFF COUNTS NET 2017 5-Yr 10-Yr COMMENTS CODE COMMUNITY DEVELOPMENT 2017 5-YR 10-YR UNIT PROJ.PROJ.PROJ.EXISTING Personnel Spaces O-144 1 1 1 144 144 144 144 133 O-120 City Planner (Matthew Bachler)1 1 1 144 144 144 144 80 O-120 City Building Official (Dave Scherbel)1 1 1 120 120 120 120 130 O-120 Code Enforcement Official (Robert Ward)1 1 1 120 120 120 120 Code enforcement and residential inspector130 W-64 Building Inspector 1 2 1 64 64 128 64 Position add anticipted 2019 0 W-64 Associate Planner 1 1 1 64 64 64 64 Position add anticipted 2019 0 W-64 Permit Technician 1 1 1 64 64 64 64 Position add anticipted 2019 0 Subtotal, Personnel Spaces 7 8 7 720 784 720 Departmental Spaces A-240 Plan Storage/Reference Area 1 1 1 240 240 240 240 map dwrs, plan racks, layout table 50 R-120 Equipment Storage Room 1 1 1 120 120 120 120 Survey Eq, outdoor gear ? File/copy/storage - - - - - - - Shared with Finance/Admin Records Storage/File Space (Shared with Finance/Admin)- - - - - - - Shared with Finance/Admin Resource Library (Shared with Finance/Admin)- - - - - - - Shared with Finance/Admin Mail Boxes (Shared with Finance/Admin)- - - - - - - Shared with Finance/Admin Sm. Conference Room (Shared with Finance/Admin)- - - - - - - Shared with Finance/Admin Med. Conference Room (Shared with Finance/Admin)- - - - - - - Shared with Finance/Admin Break Room (Shared with Finance/Admin)- - - - - - - Shared with Finance/Admin Reception Desk/Public Window (Shared with Finance/Admin)- - - - - - - Shared with Finance/Admin Subtotal, Departmental Spaces 360 360 360 Note: existing efficiency factor approx 45% Total Usable SF 1,080 1,144 1,080 Existing 1,023 Efficiency Factor as % of Usable 30%463 490 463 Difference 520 TOTAL PROPOSED/PROJECTED OCCUPIABLE 1,543 1,634 1,543 Community Development Director (vacant) (O)Office (W)Workstation (R)Room (A)Area (L)Lobby (SW)Shared Workstation (M)Millwork CITY HALL City of Arden Hills DEPARTMENT SPACE ANALYSIS FORM SUMMARY TOTALS Minnesota SPACE NEEDS ASSESSMENT DATE: December 2017 SPACE DEPARTMENT:OCCUPIABLE AREA REQUIRED SHEET CITY HALL STAFF COUNTS NET 2017 5-Yr 10-Yr COMMENTS CODE PARKS, RECREATION & PUBLIC WORKS 2017 5-YR 10-YR UNIT PROJ.PROJ.PROJ.EXISTING Personnel Spaces O-144 1 1 1 144 144 144 144 150 W-64 Recreation Coordinator (Sara Knoll)1 1 1 64 64 64 64 80 W-64 Recreation Programmer 1 1 1 64 64 64 64 80 Subtotal, Personnel Spaces 3 3 3 272 272 272 Departmental Spaces C-192 Sm. Conference Room 1 1 1 192 192 192 192 6-8 People Plan Storage/Reference Area - - - - - - - Shared with Comm Development File/copy/storage - - - - - - - Shared with Finance/Admin Records Storage/File Space (Shared with Finance/Admin)- - - - - - - Shared with Finance/Admin Resource Library (Shared with Finance/Admin)- - - - - - - Shared with Finance/Admin Mail Boxes (Shared with Finance/Admin)- - - - - - - Shared with Finance/Admin Sm. Conference Room (Shared with Finance/Admin)- - - - - - - Shared with Finance/Admin Med. Conference Room (Shared with Finance/Admin)- - - - - - - Shared with Finance/Admin Break Room (Shared with Finance/Admin)- - - - - - - Shared with Finance/Admin Reception Desk/Public Window (Shared with Finance/Admin)- - - - - - - Shared with Finance/Admin Subtotal, Departmental Spaces 192 192 192 Total Usable SF 464 464 464 Existing 310 Efficiency Factor as % of Usable 28%180 180 180 Difference 334 TOTAL PROPOSED/PROJECTED OCCUPIABLE 644 644 644 Public Works Director / City Engineer (Sue Polka) (O)Office (W)Workstation (R)Room (A)Area (L)Lobby (SW)Shared Workstation (M)Millwork CITY HALL City of Arden Hills DEPARTMENT SPACE ANALYSIS FORM SUMMARY TOTALS Minnesota SPACE NEEDS ASSESSMENT DATE: December 2017 SPACE DEPARTMENT:OCCUPIABLE AREA REQUIRED SHEET CITY HALL STAFF COUNTS NET 2017 5-Yr 10-Yr COMMENTS CODE CITY COUNCIL CHAMBERS 2017 5-YR 10-YR UNIT PROJ.PROJ.PROJ.EXISTING Personnel Spaces O-144 Office (shared) 1 1 1 144 144 144 144 Mayor- David Grant 1 1 1 - - - - Access to Shared Office Council Member- Brenda Holden 1 1 1 - - - - Access to Shared Office Council Member- Fran Holmes 1 1 1 - - - - Access to Shared Office Council Member- Dave McClung 1 1 1 - - - - Access to Shared Office Council Member- Steve Scott 1 1 1 - - - - Access to Shared Office Subtotal, Personnel Spaces 5 5 5 144 144 144 Departmental Spaces R-1760 Council Chambers 1 1 1 1,760 1,760 1,760 1,760 Capacity 50-65 1760 R-240 Council Work Room 1 1 1 280 280 280 280 Attached to Council Chambers 172 R-80 Council Storage Room 1 1 1 80 80 80 80 Attached to Council Chambers R-150 Table and Chair Storage 1 1 1 120 120 120 120 R-64 Council Toilet 1 1 1 64 64 64 64 R-64 AV Room 1 1 1 64 64 64 64 120 R-150 Community Access / Media Space 1 1 1 150 150 150 150 For use by CTV and City A-80 Coats 1 1 1 80 80 80 80 For use by CTV and City 80 Subtotal, Departmental Spaces 2,598 2,598 2,598 Total Usable SF 2,742 2,742 2,742 Existing 2,328 Efficiency Factor as % of Usable 25%914.00 914 914 Difference 1,328 TOTAL PROPOSED/PROJECTED OCCUPIABLE 3,656 3,656 3,656 (O)Office (W)Workstation (R)Room (A)Area (L)Lobby (SW)Shared Workstation (M)Millwork CITY HALL City of Arden Hills DEPARTMENT SPACE ANALYSIS FORM SUMMARY TOTALS Minnesota SPACE NEEDS ASSESSMENT DATE: December 2017 SPACE DEPARTMENT:NET AREA REQUIRED SHEET CITY HALL STAFF COUNTS NET 2017 5-Yr 10-Yr COMMENTS CODE BUILDING SYSTEMS 2017 5-YR 10-YR UNIT PROJ.PROJ.PROJ.EXISTING Support Areas Community Room/Large Meeting 1 1 1 1,200 1,200 1,200 1,200 Existing basement room 2076 1200 A-150 Vestibule 1 1 1 150 150 150 150 146 R650 Mechanical Room 1 1 1 650 650 650 650 Existing basement 668 R80 Water Room 1 1 1 80 80 80 80 R-120 Electrical Room 1 1 1 120 120 120 120 80 R-150 Computer Room 1 1 1 150 150 150 150 R-40 Data Room 1 1 1 40 40 40 40 R-306 Public Restrooms 1 1 1 306 306 306 306 300 R-64 Staff Restroom 1 1 1 64 64 64 64 64 R-192 Building Storage 1 1 1 1,000 1,000 1,000 1,000 Existing 1114 R-40 Janitor Closet 2 2 2 40 80 80 80 29 A-16 Staff Coat Closets 1 1 1 20 20 20 20 20 Trash and Recycle Room 1 1 1 120 120 120 120 Plan for future organics collection 100 Subtotal, Support Areas 12 12 12 2,780 2,780 2,780 Total Usable SF 2,780 2,780 2,780 Existing 739 Efficiency Factor as % of Usable 25%927 927 927 Difference 2,968 TOTAL EXISTING/PROJECTED OCCUPIABLE 3,707 3,707 3,707 (O)Office (W)Workstation (R)Room (A)Area (L)Lobby (SW)Shared Workstation (M)Millwork CITY HALL City of Arden Hills DEPARTMENT SPACE ANALYSIS FORM SUMMARY TOTALS Minnesota SPACE NEEDS ASSESSMENT DATE: December 2017 SPACE DEPARTMENT:OCCUPIABLE AREA REQUIRED SHEET PUBLIC WORKS STAFF COUNTS NET 2017 5-Yr 10-Yr COMMENTS CODE SUMMARY TOTALS 2017 5-YR 10-YR UNIT PROJ.PROJ.PROJ.EXISTING PUBLIC WORKS SPACES Office 2,689 2,689 2,689 3989 Shops 10,195 10,195 10,195 7158 Maintenance 6,319 6,319 6,319 952 Vehicle Storage 14,707 14,707 14,707 7063 Subtotal, Departments - - - 33,910 33,910 33,910 PUBLIC WORKS BUILDING SYSTEMS Support Areas - - - 1,671 1,671 1,671 Subtotal, Shared Areas 1,671 1,671 1,671 Total Usable SF 35,581 35,581 35,581 Existing 19,162 Building Factor 10%3,953 3,953 3,953 Difference 20,372 TOTAL EXISTING/PROJECTED GROSS 39,534 39,534 39,534 (O)Office (W)Workstation (R)Room (A)Area (L)Lobby (SW)Shared Workstation (M)Millwork PUBLIC WORKS City of Arden Hills DEPARTMENT SPACE ANALYSIS FORM SUMMARY TOTALS Minnesota SPACE NEEDS ASSESSMENT DATE: December 2017 SPACE DEPARTMENT:OCCUPIABLE AREA REQUIRED SHEET STAFF COUNTS NET 2017 5-Yr 10-Yr COMMENTS CODE PUBLIC WORKS/PARKS 2017 5-YR 10-YR UNIT PROJ.PROJ.PROJ.EXISTING Office Spaces O-120 Public Works Superintendent (Jeff Frid) 1 1 1 120 120 120 120 W-64 Public Works Foreman 1 1 1 64 64 64 64 Future projected for 2018 W-24 Report Stations 3 3 3 30 90 90 90 W-64 Manual / Parts Order Workstation 1 1 1 64 64 64 64 W-64 Reception / Admin Assistant 1 1 1 64 64 64 64 Waiting 1 1 1 100 100 100 100 Copy/Work Room 1 1 1 150 150 150 150 Records Storage/File Space 1 1 1 150 150 150 150 Resource Library 1 1 1 64 64 64 64 Mail Boxes 1 1 1 80 80 80 80 Crew Meeting 1 1 1 448 448 448 448 Break Room 1 1 1 360 360 360 360 Staff Restrooms 2 2 2 64 128 128 128 Subtotal, Office Spaces 16 16 16 1,882 1,882 1,882 Efficiency Factor as % of Usable 30%807 807 807 Total, Office Spaces 2,689 2,689 2,689 (1,300)3989 (O)Office (W)Workstation (R)Room (A)Area (L)Lobby (SW)Shared Workstation (M)Millwork PUBLIC WORKS City of Arden Hills DEPARTMENT SPACE ANALYSIS FORM SUMMARY TOTALS Minnesota SPACE NEEDS ASSESSMENT DATE: December 2017 SPACE DEPARTMENT:OCCUPIABLE AREA REQUIRED SHEET STAFF COUNTS NET 2017 5-Yr 10-Yr COMMENTS CODE PUBLIC WORKS/PARKS 2017 5-YR 10-YR UNIT PROJ.PROJ.PROJ.EXISTING Shop Spaces Small Equipment Storage and Repair Bays 7 7 7 920 6,440 6,440 6,440 Bench Area 1 1 1 756 756 756 756 Open to Small Equipment Bays Rack Storage 1 1 1 756 756 756 756 Open to Small Equipment Bays Sign Shop 1 1 1 200 200 200 200 Fabrication Shop 1 1 1 200 200 200 200 Paint Booth 1 1 1 120 120 120 120 Welding Booth 1 1 1 144 144 144 144 Air Compressor 1 1 1 90 90 90 90 Battery Storage/Test 1 1 1 66 66 66 66 Tire Storage/Repair 1 1 1 200 200 200 200 Eye Wash 1 1 1 - - - - Space included in Small Equipment Bays Flamable Liquid Storage Cabinet 1 1 1 - - - - Space included in Small Equipment Bays Subtotal,Shop Spaces 18 18 18 8,972 8,972 8,972 Efficiency Factor as % of Usable 12%1,223 1,223 1,223 Total, Shop Spaces 10,195 10,195 10,195 3,037 7158 Maintenance Spaces Maintenance Bay 3 3 3 1,235 3,705 3,705 3,705 Eye Wash 1 1 1 36 36 36 36 Wash Bay 1 1 1 1,820 1,820 1,820 1,820 2 bays end to end Subtotal, Maintenane Spaces 5 5 5 5,561 5,561 5,561 Efficiency Factor as % of Usable 12%758 758 758 Total, Maintenance Spaces 6,319 6,319 6,319 5,367 952 Heated Vehicle Storage Spaces Vehicle Storage 1 1 1 12,942 12,942 12,942 12,942 3 bays Subtotal, Heated Vehicle 1 1 1 12,942 12,942 12,942 (O)Office (W)Workstation (R)Room (A)Area (L)Lobby (SW)Shared Workstation (M)Millwork PUBLIC WORKS Efficiency Factor as % of Usable 12%1,765 1,765 1,765 Total, Heated Vehicle 14,707 14,707 14,707 7,644 7063 City of Arden Hills DEPARTMENT SPACE ANALYSIS FORM SUMMARY TOTALS Minnesota SPACE NEEDS ASSESSMENT DATE: December 2017 SPACE DEPARTMENT:OCCUPIABLE AREA REQUIRED SHEET STAFF COUNTS NET 2017 5-Yr 10-Yr COMMENTS CODE PUBLIC WORKS/PARKS 2017 5-YR 10-YR UNIT PROJ.PROJ.PROJ.EXISTING Building Area Required 2 7 2,142 1 306 0 0 1 306 7 2,142 2 612 1 306 1 486 1 486 5 765 1 306 3 459 1 306 1 306 1 306 2 612 3 459 1 306 1 306 1 306 1 153 1 486 10 1,080 55 12,942 7x15x5 Blacktop Patcher 8x20x8 Tow Behind Generator 8x20x8 Vehicle Inventory Existing Counts width x length x ht Total Vehicle Inventory as of Oct 2017: SUV 8x18x6 Concrete Mixer 4x8x5 Water Tanker 8.5x30x16 Tool Cat 4x8x8 Skid Steer 8x12x8 Paver Skid Steer Attachments Lawn Equpment 7x9 Wood Chipper 8x12x8 Toro Workman 8x12-20x12 Backhoe 6x15x14 4x8x6 Street Sweeper 8.5x12x16 Vactor 8.5x40x16 Front End Loader 8.5x30x16 Tow Behind Air Compressor Sewer Camera Trailer 8x20x12 Vans 6x16x6 Panel Truck 8x24x9 Utility Truck 8.5x22x7.6 Tow Behind Trailer Vehicle Fleet consists of: Pickups 8x20x7.5 9x8x6 Blacktop Roller 4x6x4 Sewer Easement Machine (O)Office (W)Workstation (R)Room (A)Area (L)Lobby (SW)Shared Workstation (M)Millwork PUBLIC WORKS City of Arden Hills DEPARTMENT SPACE ANALYSIS FORM SUMMARY TOTALS Minnesota SPACE NEEDS ASSESSMENT DATE: December 2017 SPACE DEPARTMENT:OCCUPIABLE AREA REQUIRED SHEET STAFF COUNTS NET 2017 5-Yr 10-Yr COMMENTS CODE PUBLIC WORKS/PARKS 2017 5-YR 10-YR UNIT PROJ.PROJ.PROJ.EXISTING Count 1 (included in vehicle storage above) 1 1 1 (email notes 250) 1 (included in vehicle storage above) 1 1 (included in vehicle storage above) 1 (included in Bin Storage Total above) (included in Bin Storage Total above) (included in Bin Storage Total above) (included in Bin Storage Total above) (included in Bin Storage Total above) (included in Bin Storage Total above) (included in Bin Storage Total above) (included in Bin Storage Total above) (included in Bin Storage Total above) (included in Bin Storage Total above) (included in Bin Storage Total above) (included in Bin Storage Total above) 8 Excludes Vehicle Circulation Requirements Vehicle Circulation Allowance 60% Total Paved Yard Allowance Total Usable SF 29,357 29,357 29,357 Existing 19,162 Efficiency Factor as % of Usable 13%4,553 4,553 4,553 Difference 14,748 TOTAL PROPOSED/PROJECTED OCCUPIABLE 33,910 33,910 33,910 New Yard SF 0 2,000 0 2,400 13,600 Spoils Shared Total Yard Storage as of Oct 2017: 0 2,000 0 Course Rock Shared Bin Storage Shared Class 5 Shared Recycling 8,160 Shared Scrap Metal Shared 3,000 4,200 River Rock Shared Rip Rap Shared Shared Shared 6,160 Limestone Shared Salt Garbage 450 Truck and Trailer 500 Shared Landscape Wood Chips Shared Black Dirt Sand Canopy Storage 1,200 Trailer (waste)300 Pipe 1,260 Trailer 200 Manhole Forms and Equipment Yard Storage Area Existing Yard SF Trailer 2,250 21,760 (O)Office (W)Workstation (R)Room (A)Area (L)Lobby (SW)Shared Workstation (M)Millwork PUBLIC WORKS City of Arden Hills DEPARTMENT SPACE ANALYSIS FORM SUMMARY TOTALS Minnesota SPACE NEEDS ASSESSMENT DATE: December 2017 SPACE DEPARTMENT:NET AREA REQUIRED SHEET PUBLIC WORKS STAFF COUNTS NET 2017 5-Yr 10-Yr COMMENTS CODE BUILDING SYSTEMS 2017 5-YR 10-YR UNIT PROJ.PROJ.PROJ.EXISTING Support Areas A-86 Vestibule 2 2 2 86 172 172 172 R-288 Mechanical Room 1 1 1 288 288 288 288 R-120 Electrical Room 1 1 1 120 120 120 120 R-80 IT Room 1 1 1 80 80 80 80 R-40 Data Room 1 1 1 40 40 40 40 R-80 Building Storage 1 1 1 80 80 80 80 R-40 Janitor Closet 2 2 2 40 80 80 80 R-250 Locker Room 1 1 1 250 250 250 250 Single shared Locker room (driver style) for total of 25 lockers with individual inclosed changing/shower stalls R-25 Changing Stall 2 2 2 25 50 50 50 ADA compliant enclosed stall, shared R-45 Changing / Shower Stall 2 2 2 45 90 90 90 ADA compliant enclosed stall, shared R-80 Laundry 1 1 1 80 80 80 80 Washer, Dryer, Shelving, folding counter A-90 Air Compressor 1 1 1 90 90 90 90 Subtotal, Support Areas 16 16 16 1,420 1,420 1,420 Total Usable SF 1,420 1,420 1,420 0 Efficiency Factor as % of Usable 15%251 251 251 0 TOTAL EXISTING/PROJECTED OCCUPIABLE 1,671 1,671 1,671 (O)Office (W)Workstation (R)Room (A)Area (L)Lobby (SW)Shared Workstation (M)Millwork PUBLIC WORKS Arden Hills - City Hall Feasibility Study 4075-001-00 APPENDIX City of Arden Hills City Hall Needs Assessment Study Arden HIlls, Minnesota City Hall Space Comparison - Group A Municipality Municipality Area Population Total Full-Time Staff Facility Size Year of Occupancy Renovations Since Occupancy Area Added In Last 5 Years Renovations Planned Total Planned Facility Size Staff/Population (1,000) Facility Density (SF/Staff)# Big Lake 3.6 6,063 16 10,500 2004 2.6 656 Cambridge 6.17 5,520 16 10,000 2002 2.9 625 Chisago 1.97 2,622 14 6,500 1996 5.3 464 Cocoran 4.94 5,875 6 6,000 1996 1.0 1,000 Crookston 4.94 8,200 18 9,500 1980 2.2 528 Delano 2.6 3,900 8 8,900 2003 2.1 1,113 Lake Elmo 22.85 6,800 10 3,500 1975 X 11000 1.5 350 Lindstrom 2.26 3,015 8 10,200 1997 2.7 1,275 Medina 25.57 4,005 7 8,200 1990 X 11,000 1.7 1,171 Minnetrista 26.1 4,400 10 10,500 1991 2.3 1,050 Shorewood 5.3 7,400 8 8,500 1980 X 11500 1.1 1,063 St. Paul Park 2.4 5,070 18 15,500 1996 3.6 861 Victoria 7 4,025 15 6,600 1966 X 12000 3.7 440 Waconia 2.8 6,814 12 5,400 2004 1.8 450 Average 8.46 5,265 12 8,557 9,893 2.5 789 Arden Hills (Existing) 9.65 10,324 24 17,651 2.3 735 Arden Hills (Proposed) 9.65 15,324 26 14,917 1.7 574 BENCHMARKING COMPARISON City of Arden Hills City Hall Needs Assessment Study Arden HIlls, Minnesota City Hall Space Comparison - Group B Municipality Municipality Area Population Total Full-Time Staff Facility Size Year of Occupancy Renovations Since Occupancy Area Added In Last 5 Years Renovations Planned Total Planned Facility Size Staff/Population (1,000) Facility Density (SF/Staff)# Melrose 3,141 16,500 Minnetrista 4,610 10,500 Orono 7,625 8,800 Bimidji 12,756 9,394 Columbia Heights 18,698 75 14,300 1950 4.0 191 Chaska* 15 sq mi 17,500 48 85,000 1987 x 2.7 1771 Lino Lakes* 31 sq mi 17,000 32 45,505 1999 x 1.9 1422 Mendota Heights* 8 sq mi 12,000 36 18,600 1988 x 3.0 517 Ramsey 18,830 35,000 2006 Stillwater 16,673 10,000 1996 Vadnais Heights* 8.5 sq mi 14,000 25 15,000 2001 11,353 sf***12,025 sf 1.8 600 West St. Paul* 5 sq mi 19,650 78 52,000 1999 4.0 667 Average 13,540 26,717 2.9 861 Arden Hills (Existing) 9.65 10,324 24 17,651 2.3 735 Arden Hills (Proposed) 9.65 15,324 26 14,917 1.7 574 * Includes police ** New facility almost completed or currently under construction *** Moved into new building **** Projected to 2010 based on current rate of growth *****Includes Fire # This figured obtained using current total square footage. BENCHMARKING COMPARISON Energy and Sustainability Prepared by: February 2, 2018 Table of Contents Section 1:Sustainability in Context Section 2:Energy Use City Hall Energy Use History City Hall ENERGY STAR Benchmarking Existing Annual Greenhouse Gas Emissions Existing and Target Energy Use Intensity (EUI) Comparing EUI Target Energy Consumption City Hall Preliminary Envelope R-Value Overview Section 3:Renewable Energy Feasibility Existing City Hall Facility Section 4:Site Sustainability Metrics Existing City Hall Recommended Targets for New Facility City of Arden Hills Energy and Sustainability 01S e c t i o n Sustainability In Context Click to Return to TOC 1-1City of Arden Hills Energy and Sustainability Sustainability in our built environment, is the practice of increasing the efficiency with which buildings and their sites use energy, water, and materials, and of reducing impacts on human health and the environment for the entire lifecycle of a building. Green-building concepts extend beyond the walls of buildings and include site planning, community and land- use planning issues as well. The growth and development of our communities has a large impact on our natural environment as well as on human health and economic well being. The manufacturing, design, construction and operation of the buildings in which we live and work are responsible for the consumption of many of our natural resources. Sustainability in Context 1- 2 City of Arden Hills Energy and Sustainability Annually in the United States, buildings account for: · 35-40% of total energy consumption (39 quadrillion BTU) · 70% of total electric grid load (3.3 trillion Kwh) · 39% of Greenhouse Gas Emissions (5.7 trillion pounds CO2e) · 50-75% of all natural resource extraction (40 billion tons ) · 40% of total waste stream (164 million tons) · 20% of total water use (14.5 trillion gallons) Environmental benefits of a sustainable built environment include: · Enhanced and protect biodiversity and ecosystems · Improved air and water quality · Reduced waste streams · Conserving and restoring natural resources Economic benefits of a sustainable built environment include: · Reduced operating costs · Improved occupant productivity · Enhanced asset value and profits · Optimized life-cycle economic performance Social benefits of a sustainable built environment include: a sustainable built environment include: · Enhanced occupant health and comfort · Improved indoor air quality · Minimized strain on local utility infrastructure · Improved overall quality of life 50.7 trillion cubic feet of Greenhouse Gas emissions annually, seen in scale with Manhattan from 35,000 feet. 5,953,642 acre-feet of water consumption annually, seen in scale with Hover Dam from 20,000 feet. 67 billion cubic feet of waste (building materials only), including all abiotic inputs, seen in scale with City of Seattle from 5,000 feet. Sustainability in Context 1-3City of Arden Hills Energy and Sustainability Days with Maximum Temperature Above 95°F This chart shows observed average number of days with temperatures above 95°F for Ramsey County from 1950-2010, the range of projections for the historical period, and the range of projections for two possible futures through 2100.The total number of days per year with maximum temperature above 95°F is an indicator of how often very hot conditions occur. Depending upon humidity, wind, and access to air-conditioning, humans may feel very uncomfortable or experience heat stress or illness on very hot days. (Source: US Climate Resilience Toolkit) Cooling Degree Days This chart shows observed average degree cooling days for Ramsey County from 1950- 2010, the range of projections for the historical period, and the range of projections for two possible futures through 2100.The number of cooling degree days per year reflects the amount of energy people use to cool buildings during the warm season. Cooling degree days are calculated using 65°F degrees as the base building temperature. On a day when the average outdoor temperature is 85°F, reducing the indoor temperature by 20 degrees over 1 day requires 20 degrees of cooling multiplied by 1 day, or 20 cooling degree days. (Source: US Climate Resilience Toolkit) To serve the same size population, the projected increase in air conditioning demand in the City of Arden Hills will require an increase in city-wide electricity consumption of by 2100.72% The Future of Climate in Arden Hills The climate in Arden Hills has already changed. From 1950 through 2015, the City has experienced an increase in annual average temperature, an increase in the number of days above 95 degrees, an increase in the number of heavy rain events, and a decrease in the number of days below 32 degrees. Over this 60 year period, the pace of change has increased from 1980 to 2010. Some of the most significant changes in the climate relate to variability. Climate variability can be seen in the changes in annual precipitation for Arden Hills. Overall annual precipitation has increased, however, this increase is not evenly distributed throughout the year. Spring and Fall precipitation have increased up to 25%, while Summer and Winter precipitation have decreased 3-6%.(Sources: US Climate Resilience Assessment, University of Michigan Climate Center, State of Minnesota DNR) Climate Impact Multiplier - Impervious Land Cover Impervious surfaces, including building and pavement surfaces, typically absorb solar radiation faster than pervious land coverings (grass, trees). This absorbed energy is typically retained throughout the day and then released slowly during the night. Consequently, ambient temperatures near building and paved areas are higher than grasslands and forest areas. The effects of higher levels of impervious surfaces impact not only large cities, but smaller cities and towns as well. Increases in impervious cover can also dramatically increase the impact of so-called 100-year flood events. Typically, floods in areas of high impervious surfaces are short-lived, but extended flooding can stress trees, leading to leaf yellowing, defoliation, and crown dieback. If damage is severe, mortality can occur. In addition, flooding can lead to secondary attacks by insect pests and diseases. Some species are more tolerant of flooding than others. Climate Impact Multiplier - Heat Island Residents of cities and town centers are more at risk for heat-related illnesses than rural dwellers. The radiant heat trapped by impervious surfaces and buildings as well as heat generated by building mechanical systems, motorized equipment, and vehicles is known as the “Heat Island Effect” . In larger cities, heat island effects create a micro-climate throughout the metro area while occupants of smaller cities and towns can still experience higher temperatures and decreased air movement due to the effects of surrounding buildings and impervious surfaces. This heat island effect serves to increase the impact of climate change effects in developed areas of all size populations, especially those with low or intermittent tree canopy coverage. A developed area’s impervious surface characteristics, and tree canopy conditions combine to exacerbate or mitigate the community’s heat island impacts. Due to the heat island effect, developed areas are usually hotter and cool off less at night than non developed areas. Heat islands can increase health risks from extreme heat by increasing the potential maximum temperatures residents are exposed to and the length of time that they are exposed to elevated temperatures. The heat island effect can make developed areas one hardiness zone warmer than the surrounding undeveloped area, allowing some more southern species to be planted. In addition to milder winters, however, heat island effects can also make summer temperatures higher, especially near dark pavements and buildings. Thus, some native plants that are becoming marginal for the area because of increased heat could experience negative effects. 1- 4 City of Arden Hills Energy and Sustainability Sustainability in Context 4-11°F -9 to 16% With Significant Seasonal Variation 30% +48 days 30 days -47 days 287% Looking Forward By 2100, Arden Hills Can Expect: Increase in annual average temperature: Increase in annual precipitation: Increase in heavy precipitation events: Increase in Days above 95: Decrease in Days below 32: Increase in growing season: Increase in Air Conditioning Demand: As the area’s climate is projected to change (with increased heat, shortened winters, greater variability in weather and precipitation, increased storminess, annual rainfall as well as increased time frames between rain and drought conditions). The chart to the right shows the anticipated changes to Arden Hills climate by the end of this century under a the “business as usual” climate model (Sources: US Climate Resilience Assessment, University of Michigan Climate Center). With the anticipated increase in extreme heat (48 additional days above 95 degrees), and the corresponding increase in Cooling Degree Days and electricity demand in the coming decades, engaging strategies to mitigate heat impacts can have long-term health and economic benefits. There are physical characteristics which can have a multiplying or mitigating affect on the impacts of climate at both the building site as well as community-wide scale. Physical characteristics impactful at the building scale include tree canopy cover, impervious surface cover, and heat island effects. Below is a graphic showing the measured metro heat island effect on July 2, 2012. The graphic on the left shows the day-long average temperature variation and on the right shows night-time difference. The City of Arden Hills is outlined in black and shows a daytime heat island temperature increase of 2-4 degrees and a nighttime increase of 5-7 degrees. Arden Hills Impervious Surface and Heat Island (continued) Impervious Surface Area (University of Minnesota, 2002, and Minnesota State University, 2014) Total impervious area State Wide: Metro area: Ramsey County: Arden Hills: 13.7% 1.88% 25% 24% Arden Hills Impervious Surface and Heat Island The Minneapolis/St Paul metro area is the 9th top urban heat island zone in the country in terms of observed temperature differences between the urban area and surrounding rural areas. Temperatures within the MSP metro area can be up to 22 degrees hotter than the surrounding rural area, with an average year round temperature difference of 4.3 degrees. The level of the urban heat island effect of a region is largely driven by the amount of impervious surface. The City of Arden Hill’s current impervious surface area is twice that of the Metro area average. The existing City Hall site itself is 1.63 times the City’s average impervious surface coverage, and nearly 3 times the Metro area average coverage. (Source: University of Minesota Remote Sensing and Geospatial Lab) Sustainability in Context Based on a 2006 study done by Minnesota State University and the University of Minnesota, titled “ ”, the relationship between impervious surface percentage of a portion of a community and the corresponding degree of heat island temperature increase can be understood as a ratio. In Section 4 of this report, we will look at the existing site’s land cover characteristics and the corresponding estimated impacts and benefits. 1- 5 City of Arden Hills Energy and Sustainability 02 2-1 S e c t i o n Energy Use Click to Return to TOC City of Arden Hills Energy and Sustainability Energy Use City Hall Energy Use History Energy use history reported here is based on reported electrical and natural gas use for the existing City Hall building over the most recent 12 month period. 2- 2 City of Arden Hills Energy and Sustainability The building’s total annual energy use was 1,515,000 kBTU at a cost of $21,204, producing 317,465 pounds of CO2e emissions (2,826,000 Cubic Feet of man-made atmosphere). Compared against the US EPA’s ENERGY STAR Portfolio Manager database, this energy use places the Arden Hills in the 57th percentile of comparable buildings nationally (ENERGY STAR score of 57). The following page provides an ENERGY STAR energy performance summary report for the building as well as a visualization of the existing facility’s annual greenhouse gas emissions. Energy Use 2-3City of Arden Hills Energy and Sustainability Annual Greenhouse Gas Emissions 2,826,000 Cubic Feet As seen from I-694 and Hwy 10 ENERGY STAR Benchmarking Existing Annual Greenhouse Gas Emissions Annually, the existing City Hall produces greenhouse gas emissions equal to a cube of man-made atmosphere over 1,680 tall. These greenhouse gas emissions will remain active in the atmosphere for up to 200 years. EUI Total Energy Use (kBTU) Electric Use (kWH) Natural Gas Use (Therms) Annual Energy Cost Potential Annual Savings for Arden Hills Annual Greenhouse Gas Emissions (Cubic Feet) Existing: 91 1,515,000 142,432 10,290 $21,204 $0 2,826,000 National Median: 80.3 1,337,000 122,490 9,055 $20,461 ($743)2,493,700 High Performance: 44.5 740,700 67,859 5,016 $11,335 ($9,869)1,381,509 Recommended Target 2- 4 City of Arden Hills Energy and Sustainability Existing and Target Energy Use Intensity (EUI) Energy Use Intensity (EUI) is a calculation enabling the energy efficiency of one building to be appropriately compared to the energy use efficiency of any other building or design. EUI is calculated based on the building’s total energy consumption, measured in Kilo British Thermal Units (kBTU), divided by the building’s total area, measured in square feet. In addition to allowing a comparison between different buildings’ energy performance, an EUI target enables a design team to identify a long-term energy performance target for a building during the design phase. Comparing EUI Target Energy Consumption Using the existing building’s energy consumption as a baseline, the potential energy and greenhouse gas emissions savings can be calculated for a building which meets the Median EUI as well as the recommended high performance EUI target. The chart to the right shows the existing Arden Hills EUI, the ENERGY STAR reported median EUI, and EUI for a similar facility with high performance energy consumption which would achieve performance at the 90th percentile for comparable buildings. We recommend any new City Hall facility planned target the High Performance EUI. Energy Use Intensity Targets Existing City Hall EUI: National Median EUI: High Performance EUI: (ENERGY STAR score of 90) 91 44.5 80.3 Energy Use 2-5City of Arden Hills Energy and Sustainability 27 .8 ° 71 .0 ° R 14 . 0 26 .2 ° 72 .0 ° R 14 . 8 26 .9 ° 73 .6 ° R 15 . 1 24.6°70.6° R16.3 28.2°70.4° R12.6 29 .8 ° 69 .6 ° R 11 . 5 29 .8 ° 68 .2 ° R9 .4 30 .0° 70 .4° R12. 6 28 .0° 69 .2° R13. 4 29 .2 ° 69 .4 ° R 13 . 1 32 .0° 69 .2° R11. 7 Preliminary Exterior Envelope Effective R-Value Overview An preliminary review of the existing exterior envelop performance was conducted on November 15th, 2017. The review included taking interior and exterior air temperature and CO2 readings as well as infrared surface temperature readings at building interior and exterior at select locations. From these readings, an effective R value of each wall surface can be estimated. Estimated effective R values and actual performance may vary due to variations in infrared temperature readings as well as wall surface temperature variations due to HVAC supply air patterns. The intent of this envelope performance estimation is to provide an order of magnitude overview of the general thermal performance of the exterior envelope. For a more accurate determination of the existing building envelope’s performance, a detailed assessment should be executed. November 15, 2017 Measurements Exterior Air Temperature: 31.6° Exterior Humidity: 63.2% Exterior CO2: 1234 ppm Interior Air Temperature: 72.6° (average) Interior Humidity: 23.5% Interior CO2: 1507 ppm Average Exterior Surface Temp: 28.4° Average Interior Surface Temp: 70.3° Average Effective R Value: 13.15 (estimated) Energy Use 2-6 City of Arden Hills Energy and Sustainability 3-1City of Arden Hills Energy and Sustainability 03S e c t i o n Renewable Energy Feasibility Click to Return to TOC Existing City Hall The site’s current energy use (EUI) is 91. This energy use is higher than the national average for similar facility types (80.3). We recommend the City execute a building envelop efficiency review and a detailed energy audit to identify strategies for increased energy efficiency. Increased energy efficiency will enable the reduction of the total solar pv installation required and increase the cost effectiveness of solar pv on-site. Potential Renewable Energy Concept The building orientation of the existing Arden Hills City Hall is ideal, with a long East-West configuration allowing maximum Southern orientation. The roof’s Eastern sloping configuration is less than ideal for Solar PV, however, a fixed tilt racking system can be installed in order to enhance the solar suitability of the roof configuration. The following illustrates a preliminary array configuration and estimated energy generation metrics. We recommend a project cost and payback assessment be pursued. Renewable Energy Feasibility 3- 2 City of Arden Hills Energy and Sustainability Site Renewable Energy Summary Total Annual Electric Use: Site EUI (energy use intensity): National Average EUI: Potential Annual Solar Energy Generation: 142.4 MWH 91 80.3 41.3MWH 29% of existing use Renewable Energy Feasibility 3-3City of Arden Hills Energy and Sustainability 3-4 City of Arden Hills Energy and Sustainability 4-1City of Arden Hills Energy and Sustainability 04S e c t i o n Site Sustainability Metrics Click to Return to TOC Site Sustainability Metrics 4- 2 City of Arden Hills Energy and Sustainability Grass and Planting Cover: The diagram to the right illustrates the existing extent of grass and planting cover within the City Hall site. Tree Canopy Twin City Metro Average: City of Arden Hills Average: Arden Hills City Hall Site:54% 34.6% 20.8% Existing City Hall As outlined in Section 1 of this report, a community’s land cover characteristics can impact - either multiplying or mitigating - on the effects of climate. The following is a review of the land cover characteristics of the existing Arden Hills City Hall site and an estimation of the corresponding impacts and benefits. Tree Canopy Cover: The diagram to the right illustrates the existing extent of tree cover within the City Hall site. Tree Canopy Twin City Metro Average: City of Arden Hills Average: Arden Hills City Hall Site:7% 37% 26.9% A healthy tree canopy within a community as well as a building site offers a number of environmental and economic benefits, including air pollution abatement, carbon sequestration, building energy savings, heat island mitigation, and storm water runoff mitigation. The chart to the right shows the estimated annual benefits of the tree canopy of the existing Arden Hills City Hall site. Existing Tree Canopy Annual Pollution Removal Benefits Carbon Monoxide Removal 0.09 Pounds NO2 Removal 0.72 Pounds Ozone Removal 7.50 Pounds Fine Particulate Removal 0.23 Pounds SO2 Removal 0.09 Pounds Coarse Particulate Removal 2.31 Pounds CO2 Sequestration 1,296.38 Pounds Total Carbon Stock 43,533.54 Pounds Annual Tree Canopy Pollution and Energy Benefit Value $ 1,129.00 Existing Site Landcover Impervious Site Coverage 41,708 38.99% Parking and Sidewalks 32,133 Building impervious 9,575 Tree Canopy 7,517 7.03% Grass 57,745 53.98% Total Subject Area 106,970 100.00% Site Sustainability Metrics 4-3City of Arden Hills Energy and Sustainability Impervious Surface Cover: As noted in Section 1, impervious land cover increases water runoff and flash flood risks while also contributing to heat island effects. The diagram to the Right shows the total impervious surface area for the City of Arden Hill’s City Hall site.Based on a 2006 study done by Minnesota State University and the University of Minnesota, titled “ ”, the relationship between impervious surface percentage of a City and the corresponding degree of heat island temperature increase can be understood as a ratio. Using the relationships defined in that study, the potential urban heat island effect of the existing site can be estimated.* *Note: the calculations more accurately project the heat island impacts of larger land areas such as neighborhoods or cities, however, by applying them to the building site, we can understand the relative heat island contribution of any given site in comparison to community wide heat island potentials. City wide impervious cover based on MPCA “City of Arden Hills Impervious Coverage Based on Satellite Remote Sensing” Impervious Heat Island Cover Impact Twin City Metro Average: City of Arden Hills Average: Arden Hills City Hall Site:39% 24.7% 13.9% 6.7°F 4.2°F 2.4°F Recommended Targets for New Facility or Renovation Project Based on the City Hall’s programmatic needs as well as on the review of the existing site included in this report, the following strategies are recommended for consideration for any new construction or renovation project for the City of Arden Hills City Hall. Strategies should be revisited and amended as appropriate as project concepts are developed. Site Characteristics: Tree Canopy Cover: >37% Total Impervious Surface: <24% Recommended B3 strategies (in addition to “Required” strategies): Maximize tree canopy contribution by planting trees to cover/shade paved areas, goal of 50% of non-parking surfaces shaded within five years and 50% of parking surfaces shaded within ten years. Minimize impervious surface area through use of green roof assemblies. Minimize heat island impact through use of green roof assemblies and/or use of ENERGY STAR roof-compliant, high- reflectance, AND high emissivity roofing (initial reflectance of at least 0.65 and 3-year-aged reflectance of at least 0.5 when tested in accordance with ASTM #903 and emissivity of at least 0.9 when tested in accordance with ASTM 408) for a minimum of 75% of the roof surface. Reduce transportation impacts by: · Locating the building within 0.25 mile of one or more bus lines. · Providing means for securing bicycles, with convenient changing/shower facilities for use by cyclists, for 5% or more of building occupants · Installing alternative-fuel refueling or plug-in electric vehicle charging station(s) for 3% of the total vehicle parking capacity. Energy and Atmosphere: Recommended B3 strategies: Increase energy efficiency of building to meet SB2030 Energy Standards. Recommended minimum EUI target of 44.5 as reviewed in Section 2 of this report. Provide a minimum of 25% of the building’s energy needs through on-site renewable energy (solar or wind). Minimize impervious surface impact of solar installation by installing array on roof surfaces not receiving green roof assemblies, integrated with green roof assemblies, integrated into building facades and sun control devices, or installed over pavement sections as carport/shade device. Meet the Atmospheric Protection requirements of B3 strategy E.4. Indoor Environmental Quality: Recommended B3 strategies (in addition to “Required” strategies): Meet the View Space and Window Access requirements of B3 strategy I.9. Materials and Waste: Meet all “Required” B3 strategies. Site Sustainability Metrics 4- 3 City of Arden Hills Energy and Sustainability 4-4City of Arden Hills Energy and Sustainability paleBLUEdot llc 2515 White Bear Ave,A8 Suite 177 Maplewood, MN 55109 Page 1 of 1 AGENDA ITEM – 1F MEMORANDUM DATE: July 16, 2018 TO: Honorable Mayor and City Council Members FROM: Dave Perrault, City Administrator Gayle Bauman, Finance Director SUBJECT: 2019 – 2023 Capital Improvement Program (CIP) Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Provide feedback to staff on Preliminary 2019 – 2023 CIP Plan. Background Annually, the City prepares a five (5) year Capital Improvement Plan for budgeting and forecasting. The focus of the CIP is on the maintenance and protection of the City’s existing assets, redevelopment, and investment in new initiatives. The CIP does not commit the council to the proposed projects, nor implement the assumptions made during the preparation; however, this is the basis for the 2019 Budget as we continue with its preparation. Discussion A preliminary plan has been prepared and is attached along with a summary of projects, detailed project sheets, sources of funds, and estimated fund balances (since the operating budgets have not yet been completed, these fund balances are estimated operating costs). Please note that project timelines, especially TCAAP, are subject to change and that the current timeline is City Staff’s best estimate. The 2018-2022 CIP was a $41.5 Million plan, while the proposed 2019-2023 CIP is listed for $22.4 Million in expenditures. This is a 46.1% decrease from the previous year’s program or $19,149,850. The major decreases are related to street projects, which are usually slated for every other year, and the removal of the Park Facilities for TCAAP, which the plan is for the developer to fund these directly. The Council should review the estimated fund balances and funding sources as TCAAP construction begins as well as other projects. The City conducted a rate study in 2017-2018 to address Utility rates and financing further Enterprise Fund operations. The City will want to take a closer look at future funding for the Permanent Improvement Revolving (PIR) Fund, Equipment Building Replacement Fund, and the Public Safety Capital Fund. Attachments Attachment A: PowerPoint Overview of Capital Improvement Plan Attachment B: Capital Improvement Plan Book Capital Improvement Plan 2019-2023 City of Arden Hills Finance Department Attachment A Summary of Capital Improvement Plan Expenditures The above table shows the City of Arden Hill’s estimated costs for capital projects and equipment for the next five years broken down by department. *Please note TCAAP capital expenditures have been separated to illustrate the difference between normal capital projects and the TCAAP redevelopment project. Expenditures by Year Department 2019 2020 2021 2022 2023 Total Economic Development 246,130 0 40,000 0 40,000 326,130 Government Buildings 230,000 50,000 50,000 50,000 50,000 430,000 Parks Department 390,000 260,000 195,000 125,000 60,000 1,030,000 Public Safety Department 80,593 57,681 35,380 188,368 54,900 416,922 Sewer Department 325,000 500,000 500,000 0 0 1,325,000 Street Department 0 5,550,000 0 2,500,000 0 8,050,000 Surface Water Department 250,000 100,000 150,000 100,000 100,000 700,000 Water Department 550,000 250,000 250,000 250,000 0 1,300,000 TCAAP -Infrastructure*0 3,200,000 4,800,000 0 0 8,000,000 Equipment/Building Replacement 308,000 0 0 36,000 0 344,000 TCAAP -Equipment*0 262,000 167,000 15,000 0 444,000 Total 2,379,723 10,229,681 6,187,380 3,264,368 304,900 22,366,052 Changes from Prior Year CIP The above table shows the differences between the 2018-2022 CIP and the 2019-2023 CIP by department. *Please note TCAAP capital expenditures have been separated to illustrate the difference between normal capital projects and the TCAAP redevelopment project. Changes by Department Department 2018-2022 CIP 2019-2023 CIP Difference Economic Development 80,000 326,130 246,130 Government Buildings 250,000 430,000 180,000 Parks Department 875,000 1,030,000 155,000 Public Safety Department 357,402 416,922 59,520 Sewer Department 1,200,000 1,325,000 125,000 Street Department 12,272,000 8,050,000 (4,222,000) Surface Water Department 200,000 700,000 500,000 Technology 60,000 0 (60,000) Water Department 2,229,000 1,300,000 (929,000) TCAAP -Infrastructure*23,000,000 8,000,000 (15,000,000) Equipment/Building Replacement 548,500 344,000 (204,500) TCAAP -Equipment*444,000 444,000 0 Total 41,515,902 22,366,052 (19,149,850) Projects in 2019 Project Fund Source Amount Gateway Signs EDA General $246,130 Gateway sign at Highway 96 and Lexington Avenue. City Hall Maintenance Equip/Bldg Replacement $230,000 New chiller to replace all condensing units and $50,000 for ongoing maintenance items. Hard Court Reconstruction Capital Improvement $100,000 Replace courts at Hazelnut and Royal Hills. Hazelnut Park Improvements Capital Improvement $15,000 Parking lot acquisition and reconstruction, building improvements and amenities. Playground Replacements Capital Improvement $125,000 Cummings Park and Floral Park are scheduled for 2019. Park Improvements Capital Improvement/Grants $150,000 Potential grant money may be available in 2019 for Park project to be determined by Council. LJFD Capital Items Public Safety Capital $80,593 City share of Lake Johanna Fire Department capital budget. Lift Station Rehab Sewer $100,000 Rehabilitation needed for stations 10, 3 and 14. Sewer Lining/Rehab Sewer $200,000 As part of our sanitary sewer program, lines found with holes and cracks allowing for infiltration should be lined or repaired as needed. SCADA System Sewer/Water $25,000 Planning and design work needed for new equipment to bring efficiencies to utility operations. Karth Lake Shoreline Surface Water Mgmt $150,000 Existing retaining wall is in need of repairs and work is needed on lift station system. Storm Pond Maintenance Surface Water Mgmt $100,000 Pond outfall maintenance is required by the City’s MS4 permit issued by the MPCA. Booster Station Water $300,000 Repairs necessary for maintenance and compliance, cost shared with Roseville based on agreement. Watermain Replacement Water $250,000 Placeholder for watermain replacements throughout the City. Projects in 2019 Project Fund Source Amount Replace Easement Sewer Cleaning Machine Equip/Bldg Replacement $70,000 The machine will be 20 years old in 2019 and gets significant use every year. City share is $35,000 (shared with White Bear Township). Replace 2005 Felling Trailer Equip/Bldg Replacement $10,000 Replace this trailer with a 22 foot trailer with better ergonomics. Add Bobcat Milling Attachment Equip/Bldg Replacement $16,000 New equipment for efficiency in street operations. Replace Camera Trailer Equip/Bldg Replacement $125,000 The Camera Trailer will replace the existing trailer, which is in poor condition. Replace F-350 Pickup Equip/Bldg Replacement $55,000 This truck will be 10 years old in 2019 and is used for plowing. Add Half Ton Truck Equip/Bldg Replacement $32,000 This truck will be used by the superintendent, while the current superintendent's truck will be used by maintenance staff as it is equipped for plowing and other maintenance operations. Equipment in 2019 Project Fund Source Amount Estimated Ending Fund Balance 2023 Ending Fund Balance in 2023 Fund Ending Balance2023 Recommended Change Updated Balance Capital Improvement Fund 1,711,623 Annual transfer from the General Fund in the amount of $200,000.N/A Economic Development Fund 2,131 Increased amount of annual transfer from General Fund by $5,000 to $125,000 in 2021.N/A Equipment Building Replacement Fund 194,231 Recommend transferring $400,000 excess fund balance from General Fund in 2018.594,231 Public Safety Capital Fund 19,156 Annual transfer from the General Fund in the amount of $50,000.N/A Sanitary Sewer Fund (606,227) No additional bonding is reflected in the numbers.N/A Surface Water Fund 265,764 N/A N/A Water Fund 541,549 N/A N/A Estimated Ending Fund Balance by Year No additional bonding is included in the Sanitary Sewer Fund projections shown above. Fund 2019 2020 2021 2022 2023 Capital Improvement Fund 3,554,179 773,540 1,517,901 832,262 1,711,623 Economic Development Fund (8,469)15,041 541 22,931 2,131 Equipment Building Replacement Fund (525,769)(487,769)(354,769)(105,769)194,231 Public Safety Capital Fund 59,485 75,804 114,424 56 19,156 Sanitary Sewer Fund (519,347)(1,001,097)(1,099,257)(1,068,047)(606,227) Surface Water Fund 8,404 (80,676)74,434 73,364 265,764 Water Fund 371,389 (61,781)113,699 1,959 541,549 Net Fund Surplus (Deficit) by Year TCAAP Funding The above table represents estimated TCAAP costs for infrastructure and equipment. The project timelines are subject to change, and will be updated to reflect the City’s best guess as to when projects will happen. These costs (with the exception of Equipment) are expected to be funded via assessments and/or changes to the City’s WAC/SAC fees. TCAAP Expenditures by Year Department 2019 2020 2021 2022 2023 Total Trunk Sanitary Sewer and Lift Station 0 1,200,000 0 0 0 1,200,000 Booster Station 0 1,000,000 0 0 0 1,000,000 Water Tower 0 0 4,800,000 0 0 4,800,000 Trunk Water Improvements (Spine Road)0 1,000,000 0 0 0 1,000,000 Equipment 0 262,000 167,000 15,000 0 444,000 Total 0 3,462,000 4,967,000 15,000 0 8,444,000 2019-2023 Proposed CAPITAL IMPROVEMENT PLAN EQUIPMENT REPLACEMENT PLAN CITY OF ARDEN HILLS Council Work Session July 16, 2018 TABLE OF CONTENTS Section Page Capital Improvement Plan SUMMARY 1 Capital Improvement Project Details Sheet 3 Equipment Replacement Program 27 Projects by Funding Source 41 Sources and Uses of Funds Summary for CIP 44 Summary and Detail without TCAAP 51 Summary and Detail TCAAP only 81 Capital Improvement Plan City of Arden Hills, Minnesota PROJECTS BY DEPARTMENT 2019 2023thru Total20192020202120222023DepartmentProject #Priority Economic Development 19-EDA-001 326,130246,130 40,000 40,000Gateway Signs n/a 326,130246,130 40,000 40,000Economic Development Total Government Buildings 19-Bldg-005 430,000230,000 50,000 50,000 50,000 50,000City Hall Maintenance 2 430,000230,000 50,000 50,000 50,000 50,000Government Buildings Total Parks Department 19-Park-001 295,000100,000 75,000 60,000 60,000Hard Court Reconstruction 3 19-Park-002 155,00015,000 140,000Hazelnut Park Improvements 3 19-Park-003 430,000125,000 120,000 120,000 65,000Playground Structure Replacement n/a 19-Park-004 150,000150,000Park Improvements - TBD 2 1,030,000390,000 260,000 195,000 125,000 60,000Parks Department Total Public Safety 19-Pub-001 37,50216,616 6,978 8,540 5,368LJFD General Equipment n/a 19-Pub-002 142,74032,940 35,380 19,520 54,900LJFD Rescue/Chief/Utility Vehicle Replacement n/a 19-Pub-004 53,68031,037 15,323 7,320LJFD Station Capital n/a 22-Pub-001 183,000183,000LJFD Engine/Ladder Replacement n/a 416,92280,593 57,681 35,380 188,368 54,900Public Safety Total Sanitary Sewer Department 19-Sew-001 300,000100,000 100,000 100,000Lift Station Rehabilitation 3 19-Sew-002 800,000200,000 200,000 400,000Sewer Lining/Rehabilitation 3 19-Sew-003 225,00025,000 200,000SCADA System 3 20-Sew-001 1,200,0001,200,000TCAAP Trunk Sanitary Sewer & Lift Station 3 2,525,000325,000 1,700,000 500,000Sanitary Sewer Department Total Street Department 20-Str-004 2,750,0002,750,000Old Snelling Ave PMP w/ Intersection Impr at CR E 2 20-Str-005 5,000,0002,500,000 2,500,000Future PMP 2 20-Str-006 300,000300,000Lexington Improvements 2 8,050,0005,550,000 2,500,000Street Department Total Surface Water Management Dept 19-Storm-001 150,000150,000Karth Lake Shoreline and Lift Station Rehab 2 19-Storm-002 550,000100,000 100,000 150,000 100,000 100,000Storm Pond and Outfall Maintenance 2 700,000250,000 100,000 150,000 100,000 100,000Surface Water Management Dept Total Thursday, July 12, 2018Produced Using the Plan-It Capital Planning Software 1 Total20192020202120222023DepartmentProject #Priority Water Department 19-W-001 300,000300,000Booster Station Repair/Upgrade - Roseville 2 19-W-002 1,000,000250,000 250,000 250,000 250,000Watermain Replacement 3 20-W-001 1,000,0001,000,000TCAAP New Booster Station 3 20-W-005 1,000,0001,000,000TCAAP Trunk Water Improvements (Spine Road)3 21-W-003 4,800,0004,800,000TCAAP Water Tower 3 8,100,000550,000 2,250,000 5,050,000 250,000Water Department Total GRAND TOTAL 21,578,0522,071,723 9,967,681 6,020,380 3,213,368 304,900 Thursday, July 12, 2018Produced Using the Plan-It Capital Planning Software 2 Capital Improvement Plan City of Arden Hills, Minnesota Contact Community Devl Dir 2019 2023thru Department Economic Development Description Install gateway signs at major entry points to the City. Potential locations for signs include: (1) Highway 96 at Round Lake Road, (2) Highway 96 at Lexington Avenue, (3) County Road E at Highway 51, (4) County Road E at Lexington Avenue, and (5) Lexington Avenue at County Road D. Potential sign location are not listed in order of priority and are subject to change. There are three existing gateway signs in the following locations: (1) County Road E2 at I-35W, (2) County Road D at Cleveland Avenue, and (3) Lake Johanna Boulevard at the Roseville border. The cost for a typical sign is $25,000, including installation, lighting and landscaping. Actual costs will vary depending on the amount of site improvements and/or landscaping that is necessary in a specific location. The City has discussed completing the gateway sign at Highway 96 and Lexington Avenue as being a priority. Based on preliminary cost estimates completed for the sign in 2018, staff has budgeted $246,130 for completing this gteway sign in 2019. This amount includes final design, construction and inspection costs as well as a contingency. Staff has budgeted $40,000 for the completion of an additional gateway sign in 2021 and 2023 at locations to be determined. Project #19-EDA-001 Priority n/a Justification Advance the economic development goals in the 2030 Comprehensive Plan. Implement the Guiding Plan for the B2 District. Work to better identify the entrance points to the City for businesses and visitors. Foster civic pride and community identity. Budget Impact/Other Annual maintenance costs for sign cleaning and care of landscaping is estimated by the Public Works Department at $500 per sign annually. Useful Life Project Name Gateway Signs Category Economic Devl Improvement Type Improvement TCAAP No Total Project Cost:$326,130 Total20192020202120222023Expenditures 326,130246,130 40,000 40,000Construction/Maintenance 246,130 40,000 40,000 326,130Total Total20192020202120222023Funding Sources 326,130246,130 40,000 40,000EDA General Fund 246,130 40,000 40,000 326,130Total TotalBudget Items 2019 2020 2021 2022 2023 10,5001,500 2,000 2,000 2,500 2,500Annual Maintenance Charge 1,500 2,000 2,000 2,500 2,500 10,500Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 3 Capital Improvement Plan City of Arden Hills, Minnesota Contact Finance Director 2019 2023thru Department Government Buildings Description City Hall will require ongoing maintenance and replacement of items to maintain operational duties. The large condensing unit (main office) has developed a leak and requires ongoing maintenance. The two smaller condensing units (council chambers) have also developed leaks and will require replacement in the upcoming years. It was previously discussed the City purchase new condensing units to replace the current ones; however, due to building design it is recommended the City purchase one Chiller in place of all the condensing units The Chiller is priced at approximately $180,000. The Chiller would be more efficient and have a greater longevity than the condensing units (20 years versus 10 years) leading to a cost savings in the long run. Note: This equipment purchase and maintenance costs are dependent on City Hall remaining in its current location. Project #19-Bldg-005 Priority 2 Very Important Justification These items are due for replacement, and will save the City future repair costs by replacing them in the near-term. Budget Impact/Other Useful Life 10 Project Name City Hall Maintenance Category Building Repair & Maint Type Maintenance TCAAP No Total Project Cost:$430,000 Total20192020202120222023Expenditures 430,000230,000 50,000 50,000 50,000 50,000Equip/Vehicles/Furnishings 230,000 50,000 50,000 50,000 50,000 430,000Total Total20192020202120222023Funding Sources 430,000230,000 50,000 50,000 50,000 50,000Equipment/Building Replacement Fund 230,000 50,000 50,000 50,000 50,000 430,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 4 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Parks Department Description Hazelnut Tennis Court/Basketball Court – Reconstruct 2019 $50,000 Royal Hills Tennis Court/Basketball Court – Reconstruct 2019 $50,000 Cummings Park Tennis Courts/Basketball Court – Reconstruct 2021 $75,000 Project #19-Park-001 Priority 3 Important Justification The cracks at some parks cannot be resolved with a basic resurface. Having a maintenance schedule that includes reconstruction and resurfacing of the courts will keep the costs down for years to come. The court life with the proper maintenance is 25-30 years. Resurfacing should take place every 5-7 years to keep the courts in good shape before they need to be completely reconstructed. Budget Impact/Other Useful Life 20-25 Project Name Hard Court Reconstruction Category Park Capital Improvements Type Improvement TCAAP No Total Project Cost:$295,000 Total20192020202120222023Expenditures 295,000100,000 75,000 60,000 60,000Construction/Maintenance 100,000 75,000 60,000 60,000 295,000Total Total20192020202120222023Funding Sources 295,000100,000 75,000 60,000 60,000Capital Improvement Funds (PIR) 100,000 75,000 60,000 60,000 295,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 5 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Parks Department Description Hazelnut Park improvements including parking lot acquisition and reconstruction, building improvements and amenities to be determined. Project #19-Park-002 Priority 3 Important Justification The parking lot has deteriorated to the point that routine maintenance is no longer effective. Reconfiguration of the parking lot will allow for additional amenities and park beautification. Budget Impact/Other Useful Life Project Name Hazelnut Park Improvements Category Park Maintenance Type Improvement TCAAP No Total Project Cost:$155,000 Total20192020202120222023Expenditures 15,00015,000Planning/Design 140,000140,000Construction/Maintenance 15,000 140,000 155,000Total Total20192020202120222023Funding Sources 155,00015,000 140,000Capital Improvement Funds (PIR) 15,000 140,000 155,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 6 Capital Improvement Plan City of Arden Hills, Minnesota Contact Park & Recreation Mgr 2019 2023thru Department Parks Department Description Play Structures are placed on a 20 year replacement pattern. Project #19-Park-003 Priority n/a Justification In order to maintain playground structures that meet current safety guidelines, require a minimum amount of maintenance, and have replacement parts available, a 20 year replacement schedule was established for play structures Cummings Park and Floral Park are scheduled to be replaced in 2019. Both structures were last replaced in 1998. $125,000 Arden Manor Park and Arden Oaks Park are scheduled to be replaced in 2020. Both structures were last replaced in 1999. $120,000 Freeway Park & Sampson Park are scheduled to be replaced in 2021. Last replaced 1998. $120,000 Royal Hills Park is scheduled to be replaced in 2022. Last replaced in 2002. $65,000 Budget Impact/Other By replacing playground structures the City will see future cost savings by not having to purchase replacement parts for aging playground structures. Useful Life Project Name Playground Structure Replacement Category Park Capital Equipment Type Improvement TCAAP No Total Project Cost:$430,000 Total20192020202120222023Expenditures 430,000125,000 120,000 120,000 65,000Construction/Maintenance 125,000 120,000 120,000 65,000 430,000Total Total20192020202120222023Funding Sources 430,000125,000 120,000 120,000 65,000Capital Improvement Funds (PIR) 125,000 120,000 120,000 65,000 430,000Total TotalBudget Items 2019 2020 2021 2022 2023 -1,000-200 -200 -200 -200 -200Maintenance of Parks and Trails -200 -200 -200 -200 -200 -1,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 7 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Parks Department Description Potential grant money has been identified in 2019 for Park projects to be determined by staff and Council. Project #19-Park-004 Priority 2 Very Important Justification Potential grant money has been identified in 2019 for Park projects to be determined by staff and Council. Budget Impact/Other Useful Life Project Name Park Improvements - TBD Category Park Capital Improvements Type Improvement TCAAP No Total Project Cost:$150,000 Total20192020202120222023Expenditures 150,000150,000Construction/Maintenance 150,000 150,000Total Total20192020202120222023Funding Sources 150,000150,000Capital Improvement Funds (PIR) 150,000 150,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 8 Capital Improvement Plan City of Arden Hills, Minnesota Contact City Administrator 2019 2023thru Department Public Safety Description Lake Johanna Fire Department provides a detailed capital budget which includes the costs to each City. 2019 - Tire replacement, computer equipment, SCBA bottle testing, helmets, Engine 141 maintenance Total Cost: $68,100 Arden Hills Cost: $16,616 2020 - Computer equipment, rescue boat Total Cost: $28,600 Arden Hills Cost: $6,979 2021 - Rescue tools Total Cost: $35,000 Arden Hills Cost: $8,540 2022 - Replace air bags Total Cost: $22,000 Arden Hills Cost: $5,368 Project #19-Pub-001 Priority n/a Justification These expenditures are for: General Equipment More detailed explanations can be found in the Lake Johanna Capital Budget. Budget Impact/Other There are no impacts to the operating budget of the City as it contracts for Fire Services from Lake Johanna Fire Department. Any savings as a result of this project would be reflected in the fire services contract in reduced building maintenance costs. Useful Life Project Name LJFD General Equipment Category Public Safety Type Equipment TCAAP No Total Project Cost:$37,502 Total20192020202120222023Expenditures 37,50216,616 6,978 8,540 5,368Equip/Vehicles/Furnishings 16,616 6,978 8,540 5,368 37,502Total Total20192020202120222023Funding Sources 37,50216,616 6,978 8,540 5,368Public Safety Capital Fund 16,616 6,978 8,540 5,368 37,502Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 9 Capital Improvement Plan City of Arden Hills, Minnesota Contact City Administrator 2019 2023thru Department Public Safety Description Lake Johanna Fire Department provides the City with a Capital Budget each year outlining expected capital outflows, the fire department has budgeted for the replacement of a Rescue/Chief/Utility vehicles in future years. 2019 Vehicle Replacement Total Cost: $135,000 Arden Hills Cost: $32,940 2020 Vehicle Replacement Total Cost: $145,000 Arden Hills Cost: $35,380 2021 Vehicle Replacement Total Cost: $80,000 Arden Hills Cost: $19,520 2023 Vehicle Replacement Total Cost: $225,000 Arden Hills Cost: $54,900 Project #19-Pub-002 Priority n/a Justification These expenditures are for: Replacements of vehicles other than engines and ladders. More detailed explanations can be found in the Lake Johanna Capital Budget. Budget Impact/Other Useful Life Project Name LJFD Rescue/Chief/Utility Vehicle Replacement Category Public Safety Type Equipment TCAAP No Total Project Cost:$142,740 Total20192020202120222023Expenditures 142,74032,940 35,380 19,520 54,900Equip/Vehicles/Furnishings 32,940 35,380 19,520 54,900 142,740Total Total20192020202120222023Funding Sources 142,74032,940 35,380 19,520 54,900Public Safety Capital Fund 32,940 35,380 19,520 54,900 142,740Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 10 Capital Improvement Plan City of Arden Hills, Minnesota Contact City Administrator 2019 2023thru Department Public Safety Description Lake Johanna Fire Department provides the City with a Capital Budget each year outlining expected capital outflows, below shows what the fire department expects to spend on station related capital expenditures. 2019 Kitchen table/chairs; replace parking lot; resurface bay floors; training room furniture; conference room chairs; station 140 needs assessments Total Cost: $127,200 Arden Hills Cost: $31,037 2020 Lounge chairs; replace windows; interior painting; white board; pallet rack; kitchen table & chairs Total Cost: $62,800 Arden Hills Cost: $15,323 2021 Interior painting Total Cost: $30,000 Arden Hills Cost: $7,320 No expenditures budgeted after 2021 Project #19-Pub-004 Priority n/a Justification These expenditures are for: Station capital expenditures More detailed explanations can be found in the Lake Johanna Capital Budget. Budget Impact/Other Useful Life Project Name LJFD Station Capital Category Public Safety Type Equipment TCAAP No Total Project Cost:$53,680 Total20192020202120222023Expenditures 53,68031,037 15,323 7,320Equip/Vehicles/Furnishings 31,037 15,323 7,320 53,680Total Total20192020202120222023Funding Sources 53,68031,037 15,323 7,320Public Safety Capital Fund 31,037 15,323 7,320 53,680Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 11 Capital Improvement Plan City of Arden Hills, Minnesota Contact City Administrator 2019 2023thru Department Public Safety Description Lake Johanna Fire Department provides the City with a Capital Budget each year outlining expected capital outflows, the fire department has budgeted for the replacement of a fire engine in future years. 2022 Engine Replacement Total Cost: $750,000 Arden Hills Cost: $183,000 Project #22-Pub-001 Priority n/a Justification These expenditures are for: Engine and ladder replacements More detailed explanations can be found in the Lake Johanna Capital Budget. Budget Impact/Other Useful Life Project Name LJFD Engine/Ladder Replacement Category Public Safety Type Equipment TCAAP No Total Project Cost:$183,000 Total20192020202120222023Expenditures 183,000183,000Equip/Vehicles/Furnishings 183,000 183,000Total Total20192020202120222023Funding Sources 183,000183,000Public Safety Capital Fund 183,000 183,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 12 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Sanitary Sewer Department Description Rehabilitation of lift stations to standardize and replace aging equipment, including pumps and electrical panels. Lift stations 10, 3 and 14. Project #19-Sew-001 Priority 3 Important Justification Standardization of equipment provides more efficiency in the maintenance of the lift stations. Budget Impact/Other Reduced maintenance costs. Useful Life 20 Project Name Lift Station Rehabilitation Category Sanitary Sewer Maintenance Type Maintenance TCAAP Total Project Cost:$300,000 Total20192020202120222023Expenditures 300,000100,000 100,000 100,000Construction/Maintenance 100,000 100,000 100,000 300,000Total Total20192020202120222023Funding Sources 300,000100,000 100,000 100,000Sanitary Sewer Utility Fund 100,000 100,000 100,000 300,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 13 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Sanitary Sewer Department Description Sewer Lining and Rehabilitation. Note: An analysis of our system shows that we still have approximately 18 miles (40%) that are old clay lines subject to infiltration and root intrusion. It was estimated it would cost $3,500,000 to line all of these clay lines over the next 20 years. Estimated expenditures have been extended for 20 years to reflect this cost. Project #19-Sew-002 Priority 3 Important Justification As part of our sanitary sewer program, lines found with holes and cracks allowing for infiltration should be lined or repaired as needed. As the sewer infrastructure is aging, we should plan for a rehabilitation project on an annual basis. 2016 estimates show a remaining need of 1.6 to 2.2 million. Set a funding level of $200K every year. Budget Impact/Other This project will help the overall I&I reduction program. Savings are estimated at this time based on part of the surcharge fees for I&I by the Metropolitan Council. Useful Life 30 Project Name Sewer Lining/Rehabilitation Category Sanitary Sewer Maintenance Type Maintenance TCAAP No Total Project Cost:$800,000 Total20192020202120222023Expenditures 800,000200,000 200,000 400,000Construction/Maintenance 200,000 200,000 400,000 800,000Total Total20192020202120222023Funding Sources 800,000200,000 200,000 400,000Sanitary Sewer Utility Fund 200,000 200,000 400,000 800,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 14 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Sanitary Sewer Department Description Evaluation, purchase and implementation of supervisory control and data acquisition (SCADA) technology for communications with the City's sewer and water infrastructure including lift stations, booster stations and water towers. Project #19-Sew-003 Priority 3 Important Justification New equipment for efficiency in utility operations. The City's current system is web based and needs to be assessed for a more reliable system as additional fcilities are added to the City's system. Budget Impact/Other Improving communications will provide efficient response for infrastructure needs. Useful Life Project Name SCADA System Category Sanitary Sewer Maintenance Type Improvement TCAAP Total Project Cost:$225,000 Total20192020202120222023Expenditures 25,00025,000Planning/Design 200,000200,000Construction/Maintenance 25,000 200,000 225,000Total Total20192020202120222023Funding Sources 112,50012,500 100,000Sanitary Sewer Utility Fund 112,50012,500 100,000Water Utility Funds 25,000 200,000 225,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 15 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Sanitary Sewer Department Description As the TCAAP site develops it will be served by a trunk sanitary sewer system and a lift station that collects all of TCAAP sewer flow (only TCAAP flow) and carries it through Mounds View to a MCES regional lift station. Project #20-Sew-001 Priority 3 Important Justification As Ramsey County starts to develop TCAAP infrastructure the City's sanitary sewer system will be placed in the Spine Road right-of-way. Budget Impact/Other Useful Life 30 Project Name TCAAP Trunk Sanitary Sewer & Lift Station Category Utility Improvements Type Improvement TCAAP Yes Total Project Cost:$1,200,000 Total20192020202120222023Expenditures 1,200,0001,200,000Construction/Maintenance 1,200,000 1,200,000Total Total20192020202120222023Funding Sources 1,200,0001,200,000TCAAP -WAC/SAC Charges 1,200,000 1,200,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 16 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Street Department Description The existing roadway has a minimal storm water management system in place. Records indicate that Snelling Avenue was crack sealed and seal coated in 1996. City staff will televise the utility lines to determine the extent of any necessary repairs. Snelling Ave (Co Rd E - TH51) Estimated Residential Equivalent Units: 24 2013 AADT: 1000 2017 AADT: 1200 Cummings Lane and Bussard Court will also be part of this project. Project #20-Str-004 Priority 2 Very Important Justification Records indicate Snelling Avenue was crack sealed and seal coated in 1996. The existing roadway currently has a minimal storm water management system in place. Snelling from TH51 to Co Rd E, 2018 PCI = 1 Utilities Watermain - no history of problems Sanitary Sewer - no history of problems, install chimney seals on all manholes; correct any I&I deficiencies. Storm Sewer - project must meet Rice Creek Watershed District requirements; improvements will improve water quality to Lake Johanna. In order to better understand the project costs for this road segment, staff completed a field survey and some preliminary analysis for this project in 2010. Results of the survey and knowledge of existing conditions will assist in determining potential rehabilitation measures and associated construction cost estimates. The level of improvement will determine the storm water requirements. Budget Impact/Other The street has deteriorated past the point where other forms of maintenance are cost-effective. Long-term, reconstruction will provide a consistent roadway section that will reduce costs associated with patching potholes and other pavement failures. Monitoring/maintenance will be required for new storm water features that are not resident-maintained rain gardens. Anticipated costs included here are for a Municipal State Aid fundable street urban, reconstruction and detached trail. Useful Life 20-25 Project Name Old Snelling Ave PMP w/ Intersection Impr at CR E Category Streets: Reconstruction Type Improvement TCAAP No Total Project Cost:$2,750,000 Total20192020202120222023Expenditures 2,750,0002,750,000Construction/Maintenance 2,750,000 2,750,000Total Total20192020202120222023Funding Sources 240,000240,000Assessments 1,660,0001,660,000Capital Improvement Funds (PIR) 750,000750,000Ramsey County 100,000100,000Surface Water Mgmt Utility Funds 2,750,000 2,750,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 17 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Street Department Description 2020 PMP - Lake Valentine Rd / Glenpaul Ave / Jerrold Ave / Prior Ave / Edgewater Ave (Mill & Overlay) 2022 PMP - Project #20-Str-005 Priority 2 Very Important Justification To plan for future PMP's, every other year on the even year. Budget Impact/Other Useful Life 30 Project Name Future PMP Category Streets: Reconstruction Type Improvement TCAAP No Total Project Cost:$5,000,000 Total20192020202120222023Expenditures 5,000,0002,500,000 2,500,000Construction/Maintenance 2,500,000 2,500,000 5,000,000Total Total20192020202120222023Funding Sources 3,000,0001,500,000 1,500,000Capital Improvement Funds (PIR) 800,000400,000 400,000Sanitary Sewer Utility Fund 400,000200,000 200,000Surface Water Mgmt Utility Funds 800,000400,000 400,000Water Utility Funds 2,500,000 2,500,000 5,000,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 18 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Street Department Description Ramsey County has plans to reconstruct Lexington Ave from County Road E to 694. Project #20-Str-006 Priority 2 Very Important Justification Improvements to Lexington Ave will improve access, circulation and safety for the traveling public. Budget Impact/Other Useful Life Project Name Lexington Improvements Category Streets:Misc Type Improvement TCAAP No Total Project Cost:$300,000 Total20192020202120222023Expenditures 300,000300,000Construction/Maintenance 300,000 300,000Total Total20192020202120222023Funding Sources 300,000300,000Capital Improvement Funds (PIR) 300,000 300,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 19 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Surface Water Management D Description Replace failing retaining wall on Karth Lake shoreline with added safety features. Relocate electrical panel and evaluate lift station system. Project #19-Storm-001 Priority 2 Very Important Justification Existing retaining wall is in need of repairs. Budget Impact/Other Prevent erosion and address park safety issues. Useful Life 20 Project Name Karth Lake Shoreline and Lift Station Rehab Category Storm Water Maintenance Type Improvement TCAAP No Total Project Cost:$150,000 Total20192020202120222023Expenditures 150,000150,000Construction/Maintenance 150,000 150,000Total Total20192020202120222023Funding Sources 150,000150,000Surface Water Mgmt Utility Funds 150,000 150,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 20 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Surface Water Management D Description Perform maintenance on pond outfalls as required by the City's MS4 permit. Re-inspection of outfalls in 2021. Project #19-Storm-002 Priority 2 Very Important Justification Outfall maintenance is required by the City's MS4 permit issued by the MPCA. Budget Impact/Other Annual maintenance. Useful Life 20-25 Project Name Storm Pond and Outfall Maintenance Category Storm Water Maintenance Type Maintenance TCAAP No Total Project Cost:$550,000 Total20192020202120222023Expenditures 550,000100,000 100,000 150,000 100,000 100,000Construction/Maintenance 100,000 100,000 150,000 100,000 100,000 550,000Total Total20192020202120222023Funding Sources 550,000100,000 100,000 150,000 100,000 100,000Surface Water Mgmt Utility Funds 100,000 100,000 150,000 100,000 100,000 550,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 21 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Water Department Description Improvements to the booster station in Roseville including structural, electrical, mechanical, pumps, meters, piping and security. The City currently has an agreement with Roseville to cost share in a proportionate the amount of billing usage based on SPRWS bills to Roseville. Based on a 3-year average, that share is 20.03%. Total estimated cost ( Design and construction )= $2,861,500 Cost to Arden Hills = $554,000. Work was started in 2017. Project #19-W-001 Priority 2 Very Important Justification To ensure that the City’s water supply is compliant with State and Federal requirements. Budget Impact/Other Useful Life Project Name Booster Station Repair/Upgrade - Roseville Category Utility Maintenance Type Improvement TCAAP No Total Project Cost:$300,000 Total20192020202120222023Expenditures 300,000300,000Construction/Maintenance 300,000 300,000Total Total20192020202120222023Funding Sources 300,000300,000Water Utility Funds 300,000 300,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 22 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Water Department Description Placeholder for watermain replacements throughout the City. Project #19-W-002 Priority 3 Important Justification Water breaks are expected to continue throughout the City as the pipe material continues to wear thin. Budget Impact/Other Useful Life Project Name Watermain Replacement Category Utility Improvements Type Improvement TCAAP No Total Project Cost:$1,000,000 Total20192020202120222023Expenditures 1,000,000250,000 250,000 250,000 250,000Construction/Maintenance 250,000 250,000 250,000 250,000 1,000,000Total Total20192020202120222023Funding Sources 1,000,000250,000 250,000 250,000 250,000Water Utility Funds 250,000 250,000 250,000 250,000 1,000,000Total Wednesday, July 11, 2018Produced Using the Plan-It Capital Planning Software 23 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Water Department Description This item would construct an additional Water Booster Station near Old Highway 10 and I-694 to pump water from the low pressure zone to the high pressure zone. The booster station would be built on excess Ramsey County right of way and the structure would be made to look like a residential house due to its location. Project #20-W-001 Priority 3 Important Justification The City's water system currently only has one booster station providing water to the high pressure zone through a single crossing of I-694. If anything (lighting strike, wind storm, etc.) knocked out the current booster station for any length on time the high pressure zone could be out of water after the half million gallon tower is drained. Construction of a second booster station will provide needed redundancy in the system so if one booster station fails or is taken down for service the high pressure zone will still be provided water. Budget Impact/Other Useful Life 30 Project Name TCAAP New Booster Station Category Utility Improvements Type Improvement TCAAP Yes Total Project Cost:$1,000,000 Total20192020202120222023Expenditures 1,000,0001,000,000Construction/Maintenance 1,000,000 1,000,000Total Total20192020202120222023Funding Sources 1,000,0001,000,000TCAAP -WAC/SAC Charges 1,000,000 1,000,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 24 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Water Department Description With the Ramsey County construction of the Spine Road, a TCAAP City trunk water main will also be installed. This will be funded via assessments or access charges. Project #20-W-005 Priority 3 Important Justification In order to prepare the TCAAP site for development the City needs to extend trunk utilities into through the site with the construction of the Spine Road. Budget Impact/Other Useful Life 30 Project Name TCAAP Trunk Water Improvements (Spine Road)Category Utility Improvements Type Improvement TCAAP Yes Total Project Cost:$1,000,000 Total20192020202120222023Expenditures 1,000,0001,000,000Construction/Maintenance 1,000,000 1,000,000Total Total20192020202120222023Funding Sources 1,000,0001,000,000TCAAP -WAC/SAC Charges 1,000,000 1,000,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 25 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Water Department Description Construct a new 1.0 million gallon water tower on the TCAAP site. Project #21-W-003 Priority 3 Important Justification TCAAP will be served with water by expanding the City's current high pressure zone. Currently the high pressure zone only has a half million gallons of elevated storage. This amount of storage is not sufficient to provide for domestic consumption and fire flow. The additional tower will provide the needed storage. A site for the tower will be provided by Ramsey County on the TCAAP site. Budget Impact/Other Useful Life 30 Project Name TCAAP Water Tower Category Utility Improvements Type Improvement TCAAP Yes Total Project Cost:$4,800,000 Total20192020202120222023Expenditures 4,800,0004,800,000Construction/Maintenance 4,800,000 4,800,000Total Total20192020202120222023Funding Sources 4,800,0004,800,000TCAAP -WAC/SAC Charges 4,800,000 4,800,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 26 Capital Improvement Plan City of Arden Hills, Minnesota PROJECTS BY CATEGORY 2019 2023thru Total20192020202120222023CategoryProject #Priority Equipment: Public Works 19-Eqp-001 70,00070,000Replace Easement Sewer Cleaning Machine (Unit 310)3 19-Eqp-003 10,00010,000Replace 2005 Felling Trailer Unit (414)4 19-Eqp-004 16,00016,000Bobcat milling attachment 3 19-Eqp-007 125,000125,000Replace Camera Trailer 4 20-Eqp-001 30,00015,000 15,000Add Two Toro "Z" Lawn Mowers (TCAAP)3 20-Eqp-004 10,00010,000Add Felling Trailer (TCAAP)3 261,000221,000 25,000 15,000Equipment: Public Works Total Vehicles 19-EqpV-002 55,00055,000Replace 2008 F-350 Pick-up w/plow (unit 430)4 19-Eqpv-008 32,00032,000Add 1/2 Ton Truck 3 20-EqpV-001 250,000125,000 125,000Add Plow Truck w/Plow, Wing and Sander (TCAAP)4 20-EqpV-002 82,00082,000Add One-Ton Truck w/Plow and Sander (TCAAP)4 20-EqpV-004 30,00030,000Add Pick-up Truck (TCAAP)3 21-EqpV-003 42,00042,000Add F350 Pick-up with Lift Gate (TCAAP)4 22-EqpV-002 36,00036,000Building Inspector Vehicle n/a 527,00087,000 237,000 167,000 36,000Vehicles Total GRAND TOTAL 788,000308,000 262,000 167,000 51,000 Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 27 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Equipment Description The easement sewer cleaning machine is jointly owned by Arden Hills and White Bear Township. In 2019 it will be 20 years old. Project #19-Eqp-001 Priority 3 Important Justification The easement sewer cleaning maching will be 20 years old in 2019. Being jointly owned by Arden Hills and White Bear Township this piece of equipment gets significant use every year. The funding for this replacement will be split between the two communities. Coordination will be necessary between the two communities regarding having funding available. Repairs 2014 $120 2015 $452 2016 $0 Budget Impact/Other Useful Life 20 Project Name Replace Easement Sewer Cleaning Machine (Unit 310)Category Equipment: Public Works Type Equipment TCAAP No Total Project Cost:$70,000 Total20192020202120222023Expenditures 70,00070,000Equip/Vehicles/Furnishings 70,000 70,000Total Total20192020202120222023Funding Sources 35,00035,000Equipment/Building Replacement Fund 35,00035,000Other City Governments 70,000 70,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 28 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Equipment Description Replace 2005 Felling trailer Moved to 2019 due to slowing of TCAAP schedule. Project #19-Eqp-003 Priority 4 Less Important Justification Replace the 2005 Felling trailer with a 22 foot trailer with better ergonomics Budget Impact/Other Useful Life 13-15 Project Name Replace 2005 Felling Trailer Unit (414)Category Equipment: Public Works Type Equipment TCAAP No Total Project Cost:$10,000 Total20192020202120222023Expenditures 10,00010,000Equip/Vehicles/Furnishings 10,000 10,000Total Total20192020202120222023Funding Sources 10,00010,000Equipment/Building Replacement Fund 10,000 10,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 29 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Equipment Description Purchase of an attachment for milling pavement. Project #19-Eqp-004 Priority 3 Important Justification New equipment for efficiency in street operations. Budget Impact/Other Reduce equipment rental costs. Useful Life Project Name Bobcat milling attachment Category Equipment: Public Works Type Equipment TCAAP No Total Project Cost:$16,000 Total20192020202120222023Expenditures 16,00016,000Equip/Vehicles/Furnishings 16,000 16,000Total Total20192020202120222023Funding Sources 16,00016,000Equipment/Building Replacement Fund 16,000 16,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 30 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Equipment Description Replace 2003 Camera Trailer Project #19-Eqp-007 Priority 4 Less Important Justification Replace trailer and equipment on current trailer due to corrosion and aging/wear on trailer; upgraded camera equipment, computer, software and trade-in is included. Budget Impact/Other Useful Life Project Name Replace Camera Trailer Category Equipment: Public Works Type Equipment TCAAP No Total Project Cost:$125,000 Total20192020202120222023Expenditures 125,000125,000Equip/Vehicles/Furnishings 125,000 125,000Total Total20192020202120222023Funding Sources 125,000125,000Equipment/Building Replacement Fund 125,000 125,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 31 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Equipment Description Add a third and fourth Toro "Z" mower to the fleet anticapting the start to development of what will ultimately be approximately 20 acres of park area in TCAAP along with medians and boulevard along the Spine Road and Thumb Road . Moved to 2020/2022 due to slowing of TCAAP schedule. Project #20-Eqp-001 Priority 3 Important Justification Expansion of the grass area to be mowed and maintain due to TCAAP development is anticapted to have begun by 2019 and continue to grow as TCAAP builds out. At full deveopment it is anticapted a second mowing crew will be needed to keep up. Budget Impact/Other Useful Life 5 Project Name Add Two Toro "Z" Lawn Mowers (TCAAP)Category Equipment: Public Works Type Equipment TCAAP Yes Total Project Cost:$30,000 Total20192020202120222023Expenditures 30,00015,000 15,000Equip/Vehicles/Furnishings 15,000 15,000 30,000Total Total20192020202120222023Funding Sources 30,00015,000 15,000Equipment/Building Replacement Fund 15,000 15,000 30,000Total TotalBudget Items 2019 2020 2021 2022 2023 1,500250250500500Equipment and Vehicle repair costs 250 250 500 500 1,500Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 32 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Equipment Description Add a Felling trailer to the fleet to allow for a second mowing crew. Moved to 2020 due to slowing of TCAAP Schedule. Project #20-Eqp-004 Priority 3 Important Justification Over the course of the development of TCAAP a second mowing crew will need to be added. The trailer will be necessary to carry the mowers and other grass maintenance equipment. Budget Impact/Other Useful Life 10-12 Project Name Add Felling Trailer (TCAAP)Category Equipment: Public Works Type Equipment TCAAP Yes Total Project Cost:$10,000 Total20192020202120222023Expenditures 10,00010,000Equip/Vehicles/Furnishings 10,000 10,000Total Total20192020202120222023Funding Sources 10,00010,000Equipment/Building Replacement Fund 10,000 10,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 33 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Equipment Description Replace Pick-up truck (unit 85430) 2008 - F-350 with plow and power tail gate - 4x4 VIN #1FTSF31558EE35324 purchased in 2009 mileage 60,751 (2016) Project #19-EqpV-002 Priority 4 Less Important Justification truck will be 10 years old in 2019, Pick -up trucks are programed to be replaced on a 10-12 year cycle with plowing trucks such as this needing replacement closer to the 10 year mark. Repairs 2013 - $1,542 2014 - $596 2015 - $142 2016 - $1,648 Budget Impact/Other reduced maintenace costs / maximize resale value Useful Life 10-12 Project Name Replace 2008 F-350 Pick-up w/plow (unit 430)Category Vehicles Type Equipment TCAAP No Total Project Cost:$55,000 Total20192020202120222023Expenditures 55,00055,000Equip/Vehicles/Furnishings 55,000 55,000Total Total20192020202120222023Funding Sources 45,00045,000Equipment/Building Replacement Fund 10,00010,000Trade-In Value 55,000 55,000Total TotalBudget Items 2019 2020 2021 2022 2023 800200200200200Equipment and Vehicle repair costs 200 200 200 200 800Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 34 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Equipment Description GMC extended cab - 1/2 ton truck Project #19-Eqpv-008 Priority 3 Important Justification The current superintendent’s truck should be transferred to the crew as it is equipped for plowing; this will increase efficiency and capability of maintenance staff. Budget Impact/Other Useful Life 10 Project Name Add 1/2 Ton Truck Category Vehicles Type Equipment TCAAP No Total Project Cost:$32,000 Total20192020202120222023Expenditures 32,00032,000Equip/Vehicles/Furnishings 32,000 32,000Total Total20192020202120222023Funding Sources 32,00032,000Equipment/Building Replacement Fund 32,000 32,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 35 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Equipment Description Add the fourth plow truck with plow, wing and sander due to the start of the development of TCAAP. Note: 7/21/14 Council Worksession moved to 2019, will continue to evaluate as TCAAP starts to develop Moved to 2020 delivery with 18 month build period. Project #20-EqpV-001 Priority 4 Less Important Justification As TCAAP develops the City will have more streets to plow and maintain. In order for the same level of service to be maintained in the existing City at some point a fourth plow route will need to be established. As this date comes closer, the development of TCAAP will be reviewed and this addition to the fleet will be pushed out if appropriate. Budget Impact/Other Useful Life 15 Project Name Add Plow Truck w/Plow, Wing and Sander (TCAAP)Category Vehicles Type Equipment TCAAP Yes Total Project Cost:$250,000 Total20192020202120222023Expenditures 250,000125,000 125,000Equip/Vehicles/Furnishings 125,000 125,000 250,000Total Total20192020202120222023Funding Sources 250,000125,000 125,000Equipment/Building Replacement Fund 125,000 125,000 250,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 36 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Equipment Description Add a one-ton truck with plow and sander to the City fleet for the maintance of new infrastructure in TCAAP Moved to 2020 with the slowing of the TCAAP schedule Project #20-EqpV-002 Priority 4 Less Important Justification With the development of TCAAP it will be necessary to add to the City fleet in order to maintain the same level of service. As 2019 nears the development in TCAAP will be reviewed and the year of purchase may be adjusted. Budget Impact/Other Useful Life 10-12 Project Name Add One-Ton Truck w/Plow and Sander (TCAAP)Category Vehicles Type Equipment TCAAP Yes Total Project Cost:$82,000 Total20192020202120222023Expenditures 82,00082,000Equip/Vehicles/Furnishings 82,000 82,000Total Total20192020202120222023Funding Sources 82,00082,000Equipment/Building Replacement Fund 82,000 82,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 37 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Equipment Description Add pick-up truck to the public works fleet. Moved to 2020 per Public Works. Project #20-EqpV-004 Priority 3 Important Justification With the need to start a second mowing crew for the TCAAP development a truck will be needed to pull the equipment trailer and transport the workers. Budget Impact/Other Useful Life 13-15 Project Name Add Pick-up Truck (TCAAP)Category Vehicles Type Equipment TCAAP Yes Total Project Cost:$30,000 Total20192020202120222023Expenditures 30,00030,000Equip/Vehicles/Furnishings 30,000 30,000Total Total20192020202120222023Funding Sources 30,00030,000Equipment/Building Replacement Fund 30,000 30,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 38 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Equipment Description Add a F350 pickup with lift gate to the fleet for the infrastructiure in TCAAP NOTE: 7/21/14 Council Work Session moved to 2019, will continue to evaluate as TCAAP starts to develop. Moved to 2021 with the slowing of the TCAAP schedule Project #21-EqpV-003 Priority 4 Less Important Justification With the development of TCAAP infrastucture a pickup will need to be added to the fleet to maintain the same level of services throughout the City. As 2019 nears the development in TCAAP will be reviewed and the purchase date will be modified if appropiate. Budget Impact/Other Useful Life 10-12 Project Name Add F350 Pick-up with Lift Gate (TCAAP)Category Vehicles Type Equipment TCAAP Yes Total Project Cost:$42,000 Total20192020202120222023Expenditures 42,00042,000Equip/Vehicles/Furnishings 42,000 42,000Total Total20192020202120222023Funding Sources 42,00042,000Equipment/Building Replacement Fund 42,000 42,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 39 Capital Improvement Plan City of Arden Hills, Minnesota Contact City Administrator 2019 2023thru Department Equipment Description Purchase a new inspection vehicle in 2022 to replace 2013 Ford Escape. Project #22-EqpV-002 Priority n/a Justification The current vehicle will be 9 years old. A multipurpose vehicle, like an Escape, will serve other City employees when they want to use a City vehicle to attend meetings and conferences - especially when they are out of town. Budget Impact/Other Cost of Maintenance. Useful Life 10 Project Name Building Inspector Vehicle Category Vehicles Type Equipment TCAAP No Total Project Cost:$36,000 Total20192020202120222023Expenditures 36,00036,000Equip/Vehicles/Furnishings 36,000 36,000Total Total20192020202120222023Funding Sources 36,00036,000Equipment/Building Replacement Fund 36,000 36,000Total TotalBudget Items 2019 2020 2021 2022 2023 2,500500500500500500Equipment and Vehicle repair costs 500 500 500 500 500 2,500Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 40 Capital Improvement Plan City of Arden Hills, Minnesota PROJECTS BY FUNDING SOURCE 2019 2023thru TotalSourceProject #Priority 2019 2020 2021 2022 2023 Assessments 20-Str-004 240,000240,000Old Snelling Ave PMP w/ Intersection Impr at CR E 2 240,000240,000Assessments Total Capital Improvement Funds (PIR) 19-Park-001 295,000100,000 75,000 60,000 60,000Hard Court Reconstruction 3 19-Park-002 155,00015,000 140,000Hazelnut Park Improvements 3 19-Park-003 430,000125,000 120,000 120,000 65,000Playground Structure Replacement n/a 19-Park-004 150,000150,000Park Improvements - TBD 2 20-Str-004 1,660,0001,660,000Old Snelling Ave PMP w/ Intersection Impr at CR E 2 20-Str-005 3,000,0001,500,000 1,500,000Future PMP 2 20-Str-006 300,000300,000Lexington Improvements 2 5,990,000390,000 3,720,000 195,000 1,625,000 60,000Capital Improvement Funds (PIR) Total EDA General Fund 19-EDA-001 326,130246,130 40,000 40,000Gateway Signs n/a 326,130246,130 40,000 40,000EDA General Fund Total Equipment/Building Replacement Fun 19-Bldg-005 430,000230,000 50,000 50,000 50,000 50,000City Hall Maintenance 2 19-Eqp-001 35,00035,000Replace Sewer Cleaning Machine (Unit 310)3 19-Eqp-003 10,00010,000Replace 2005 Felling Trailer Unit (414)4 19-Eqp-004 16,00016,000Bobcat milling attachment 3 19-Eqp-007 125,000125,000Replace Camera Trailer 4 19-EqpV-002 45,00045,000Replace 2008 F-350 Pick-up w/plow (unit 430)4 19-Eqpv-008 32,00032,000Add 1/2 Ton Truck 3 20-Eqp-001 30,00015,000 15,000Add Two Toro "Z" Lawn Mowers (TCAAP)3 20-Eqp-004 10,00010,000Add Felling Trailer (TCAAP)3 20-EqpV-001 250,000125,000 125,000Add Plow Truck w/Plow, Wing, Sander (TCAAP)4 20-EqpV-002 82,00082,000Add One-Ton Truck w/Plow and Sander (TCAAP)4 20-EqpV-004 30,00030,000Add Pick-up Truck (TCAAP)3 21-EqpV-003 42,00042,000Add F350 Pick-up with Lift Gate (TCAAP)4 22-EqpV-002 36,00036,000Building Inspector Vehicle n/a 1,173,000493,000 312,000 217,000 101,000 50,000Equipment/Building Replacement Fund Total Other City Governments 19-Eqp-001 35,00035,000Replace Sewer Cleaning Machine (Unit 310)3 Thursday, July 12, 2018Produced Using the Plan-It Capital Planning Software 41 TotalSourceProject #Priority 2019 2020 2021 2022 2023 35,00035,000Other City Governments Total Public Safety Capital Fund 19-Pub-001 37,50216,616 6,978 8,540 5,368LJFD General Equipment n/a 19-Pub-002 142,74032,940 35,380 19,520 54,900LJFD Rescue/Chief/Utility Vehicle Replacement n/a 19-Pub-004 53,68031,037 15,323 7,320LJFD Station Capital n/a 22-Pub-001 183,000183,000LJFD Engine/Ladder Replacement n/a 416,92280,593 57,681 35,380 188,368 54,900Public Safety Capital Fund Total Ramsey County 20-Str-004 750,000750,000Old Snelling Ave PMP w/ Intersection Impr at CR E 2 750,000750,000Ramsey County Total Sanitary Sewer Utility Fund 19-Sew-001 300,000100,000 100,000 100,000Lift Station Rehabilitation 3 19-Sew-002 800,000200,000 200,000 400,000Sewer Lining/Rehabilitation 3 19-Sew-003 112,50012,500 100,000SCADA System 3 20-Str-005 800,000400,000 400,000Future PMP 2 2,012,500312,500 800,000 500,000 400,000Sanitary Sewer Utility Fund Total Surface Water Mgmt Utility Funds 19-Storm-001 150,000150,000Karth Lake Shoreline and Lift Station Rehab 2 19-Storm-002 550,000100,000 100,000 150,000 100,000 100,000Storm Pond and Outfall Maintenance 2 20-Str-004 100,000100,000Old Snelling Ave PMP w/ Intersection Impr at CR E 2 20-Str-005 400,000200,000 200,000Future PMP 2 1,200,000250,000 400,000 150,000 300,000 100,000Surface Water Mgmt Utility Funds Total TCAAP -WAC/SAC Charges 20-Sew-001 1,200,0001,200,000TCAAP Trunk Sanitary Sewer & Lift Station 3 20-W-001 1,000,0001,000,000TCAAP New Booster Station 3 20-W-005 1,000,0001,000,000TCAAP Trunk Water Improvements (Spine Road)3 21-W-003 4,800,0004,800,000TCAAP Water Tower 3 8,000,0003,200,000 4,800,000TCAAP -WAC/SAC Charges Total Trade-In Value 19-EqpV-002 10,00010,000Replace 2008 F-350 Pick-up w/plow (unit 430)4 10,00010,000Trade-In Value Total Water Utility Funds 19-Sew-003 112,50012,500 100,000SCADA System 3 19-W-001 300,000300,000Booster Station Repair/Upgrade - Roseville 2 19-W-002 1,000,000250,000 250,000 250,000 250,000Watermain Replacement 3 20-Str-005 800,000400,000 400,000Future PMP 2 Thursday, July 12, 2018Produced Using the Plan-It Capital Planning Software 42 TotalSourceProject #Priority 2019 2020 2021 2022 2023 2,212,500562,500 750,000 250,000 650,000Water Utility Funds Total 22,366,0522,379,723 10,229,681 6,187,380 3,264,368 304,900GRAND TOTAL Thursday, July 12, 2018Produced Using the Plan-It Capital Planning Software 43 Capital Improvement Plan City of Arden Hills, Minnesota SOURCES AND USES OF FUNDS 2019 2023thru Capital Improvement Funds (PIR) Source 2019 2020 2021 2022 2023 3,004,818 3,554,179 773,540 1,517,901 832,262Beginning Balance Revenues and Other Fund Sources Revenue 100,000 100,000 100,000 100,000 100,000Donations - Bethel 300,000 300,000 300,000 300,000 300,000Estimated Rev from Assessments 75,000 75,000 75,000 75,000 75,000Interest Income 264,361 264,361 264,361 264,361 264,361State Aid Funding 739,361 739,361 739,361 739,361 739,361Total Other Fund Sources 200,000 200,000 200,000 200,000 200,000Transfer from General Fund 200,000 200,000 200,000 200,000 200,000Total 3,944,179 4,493,540 1,712,901 2,457,262 1,771,623Total Funds Available 939,361 939,361 939,361 939,361 939,361Total Revenues and Other Fund Sources Expenditures and Uses Capital Projects & Equipment Parks Department (100,000)0 (75,000)(60,000)(60,000)Hard Court Reconstruction 19-Park-001 (15,000)(140,000)0 0 0Hazelnut Park Improvements 19-Park-002 (125,000)(120,000)(120,000)(65,000)0Playground Structure Replacement 19-Park-003 (150,000)0 0 0 0Park Improvements - TBD 19-Park-004 (390,000)(260,000)(195,000)(125,000)(60,000)Total Street Department 0 (1,660,000)0 0 0Old Snelling Ave PMP w/ Intersection Impr at CR E 20-Str-004 0 (1,500,000)0 (1,500,000)0Future PMP 20-Str-005 0 (300,000)0 0 0Lexington Improvements 20-Str-006 0 (3,460,000)0 (1,500,000)0Total (390,000)(3,720,000)(195,000)(1,625,000)(60,000)Total Expenditures and Uses 3,554,179 773,540 1,517,901 832,262 1,711,623Ending Balance 549,361 (2,780,639)744,361 (685,639)879,361Change in Fund Balance Thursday, July 12, 2018Produced Using the Plan-It Capital Planning Software 44 EDA General Fund Source 2019 2020 2021 2022 2023 211,221 (8,469)15,041 541 22,931Beginning Balance Revenues and Other Fund Sources Revenue 4,000 4,000 4,000 4,000 4,000Miscellaneous Revenues 4,000 4,000 4,000 4,000 4,000Total Other Fund Sources 120,000 120,000 125,000 125,000 125,000Transfer from General Fund 120,000 120,000 125,000 125,000 125,000Total 335,221 115,531 144,041 129,541 151,931Total Funds Available 124,000 124,000 129,000 129,000 129,000Total Revenues and Other Fund Sources Expenditures and Uses Capital Projects & Equipment Economic Development (246,130)0 (40,000)0 (40,000)Gateway Signs 19-EDA-001 (246,130)0 (40,000)0 (40,000)Total Other Uses (97,560)(100,490)(103,500)(106,610)(109,800)Operating Expenditures (97,560)(100,490)(103,500)(106,610)(109,800)Total (343,690)(100,490)(143,500)(106,610)(149,800)Total Expenditures and Uses (8,469)15,041 541 22,931 2,131Ending Balance (219,690)23,510 (14,500)22,390 (20,800)Change in Fund Balance Thursday, July 12, 2018Produced Using the Plan-It Capital Planning Software 45 Equipment/Building Replacement Fund Source 2019 2020 2021 2022 2023 (382,769)(525,769)(487,769)(354,769)(105,769)Beginning Balance Revenues and Other Fund Sources Other Fund Sources 50,000 50,000 50,000 50,000 50,000Transfer from General Fund 126,000 126,000 126,000 126,000 126,000Transfer from Sanitary Sewer Fund 74,000 74,000 74,000 74,000 74,000Transfer from Surface Water Fund 100,000 100,000 100,000 100,000 100,000Transfer from Water Fund 350,000 350,000 350,000 350,000 350,000Total (32,769)(175,769)(137,769)(4,769)244,231Total Funds Available 350,000 350,000 350,000 350,000 350,000Total Revenues and Other Fund Sources Expenditures and Uses Capital Projects & Equipment Equipment (35,000)0 0 0 0Replace Sewer Cleaning Machine (Unit 310)19-Eqp-001 (10,000)0 0 0 0Replace 2005 Felling Trailer Unit (414)19-Eqp-003 (16,000)0 0 0 0Bobcat milling attachment 19-Eqp-004 (125,000)0 0 0 0Replace Camera Trailer 19-Eqp-007 (45,000)0 0 0 0Replace 2008 F-350 Pick-up w/plow (unit 430)19-EqpV-002 (32,000)0 0 0 0Add 1/2 Ton Truck 19-Eqpv-008 0 (15,000)0 (15,000)0Add Two Toro "Z" Lawn Mowers (TCAAP)20-Eqp-001 0 (10,000)0 0 0Add Felling Trailer (TCAAP)20-Eqp-004 0 (125,000)(125,000)0 0Add Plow Truck w/Plow, Wing, Sander (TCAAP)20-EqpV-001 0 (82,000)0 0 0Add One-Ton Truck w/Plow and Sander (TCAAP)20-EqpV-002 0 (30,000)0 0 0Add Pick-up Truck (TCAAP)20-EqpV-004 0 0 (42,000)0 0Add F350 Pick-up with Lift Gate (TCAAP)21-EqpV-003 0 0 0 (36,000)0Building Inspector Vehicle 22-EqpV-002 (263,000)(262,000)(167,000)(51,000)0Total Government Buildings (230,000)(50,000)(50,000)(50,000)(50,000)City Hall Maintenance 19-Bldg-005 (230,000)(50,000)(50,000)(50,000)(50,000)Total (493,000)(312,000)(217,000)(101,000)(50,000)Total Expenditures and Uses (525,769)(487,769)(354,769)(105,769)194,231Ending Balance (143,000)38,000 133,000 249,000 300,000Change in Fund Balance Thursday, July 12, 2018Produced Using the Plan-It Capital Planning Software 46 Public Safety Capital Fund Source 2019 2020 2021 2022 2023 66,078 59,485 75,804 114,424 56Beginning Balance Revenues and Other Fund Sources Revenue 3,000 3,000 3,000 3,000 3,000Interest Revenue 3,000 3,000 3,000 3,000 3,000Total Other Fund Sources 21,000 21,000 21,000 21,000 21,000Charitable Gambling 50,000 50,000 50,000 50,000 50,000Transfer from General Fund 71,000 71,000 71,000 71,000 71,000Total 140,078 133,485 149,804 188,424 74,056Total Funds Available 74,000 74,000 74,000 74,000 74,000Total Revenues and Other Fund Sources Expenditures and Uses Capital Projects & Equipment Public Safety (16,616)(6,978)(8,540)(5,368)0LJFD General Equipment 19-Pub-001 (32,940)(35,380)(19,520)0 (54,900)LJFD Rescue/Chief/Utility Vehicle Replacement 19-Pub-002 (31,037)(15,323)(7,320)0 0LJFD Station Capital 19-Pub-004 0 0 0 (183,000)0LJFD Engine/Ladder Replacement 22-Pub-001 (80,593)(57,681)(35,380)(188,368)(54,900)Total (80,593)(57,681)(35,380)(188,368)(54,900)Total Expenditures and Uses 59,485 75,804 114,424 56 19,156Ending Balance (6,593)16,319 38,620 (114,368)19,100Change in Fund Balance Thursday, July 12, 2018Produced Using the Plan-It Capital Planning Software 47 Sanitary Sewer Utility Fund Source 2019 2020 2021 2022 2023 (468,547)(519,347)(1,001,097)(1,099,257)(1,068,047)Beginning Balance Revenues and Other Fund Sources Revenue 1,965,650 2,093,220 2,229,080 2,307,070 2,387,790Operating Revenue 1,965,650 2,093,220 2,229,080 2,307,070 2,387,790Total 1,497,103 1,573,873 1,227,983 1,207,813 1,319,743Total Funds Available 1,965,650 2,093,220 2,229,080 2,307,070 2,387,790Total Revenues and Other Fund Sources Expenditures and Uses Capital Projects & Equipment Sanitary Sewer Department (100,000)(100,000)(100,000)0 0Lift Station Rehabilitation 19-Sew-001 (200,000)(200,000)(400,000)0 0Sewer Lining/Rehabilitation 19-Sew-002 (12,500)(100,000)0 0 0SCADA System 19-Sew-003 (312,500)(400,000)(500,000)0 0Total Street Department 0 (400,000)0 (400,000)0Future PMP 20-Str-005 0 (400,000)0 (400,000)0Total Other Uses (12,690)(36,750)(40,650)(39,450)(38,250)Debt Service (1,565,260)(1,612,220)(1,660,590)(1,710,410)(1,761,720)Operating Expenditures (126,000)(126,000)(126,000)(126,000)(126,000)Operating transfer to Equipment Fund (1,703,950)(1,774,970)(1,827,240)(1,875,860)(1,925,970)Total (2,016,450)(2,574,970)(2,327,240)(2,275,860)(1,925,970)Total Expenditures and Uses (519,347)(1,001,097)(1,099,257)(1,068,047)(606,227)Ending Balance (50,800)(481,750)(98,160)31,210 461,820Change in Fund Balance Thursday, July 12, 2018Produced Using the Plan-It Capital Planning Software 48 Surface Water Mgmt Utility Funds Source 2019 2020 2021 2022 2023 (57,996)8,404 (80,676)74,434 73,364Beginning Balance Revenues and Other Fund Sources Revenue 864,160 872,890 881,710 890,610 899,610Operating Revenue 864,160 872,890 881,710 890,610 899,610Total 806,164 881,294 801,034 965,044 972,974Total Funds Available 864,160 872,890 881,710 890,610 899,610Total Revenues and Other Fund Sources Expenditures and Uses Capital Projects & Equipment Street Department 0 (100,000)0 0 0Old Snelling Ave PMP w/ Intersection Impr at CR E 20-Str-004 0 (200,000)0 (200,000)0Future PMP 20-Str-005 0 (300,000)0 (200,000)0Total Surface Water Management Dept (150,000)0 0 0 0Karth Lake Shoreline and Lift Station Rehab 19-Storm-001 (100,000)(100,000)(150,000)(100,000)(100,000)Storm Pond and Outfall Maintenance 19-Storm-002 (250,000)(100,000)(150,000)(100,000)(100,000)Total Other Uses (473,760)(487,970)(502,600)(517,680)(533,210)Operating Exenditures (74,000)(74,000)(74,000)(74,000)(74,000)Transfer to Equipment Fund (547,760)(561,970)(576,600)(591,680)(607,210)Total (797,760)(961,970)(726,600)(891,680)(707,210)Total Expenditures and Uses 8,404 (80,676)74,434 73,364 265,764Ending Balance 66,400 (89,080)155,110 (1,070)192,400Change in Fund Balance Thursday, July 12, 2018Produced Using the Plan-It Capital Planning Software 49 Water Utility Funds Source 2019 2020 2021 2022 2023 546,719 371,389 (61,781)113,699 1,959Beginning Balance Revenues and Other Fund Sources Revenue 2,363,150 2,515,300 2,677,290 2,849,770 2,907,220Operating Revenue 2,363,150 2,515,300 2,677,290 2,849,770 2,907,220Total 2,909,869 2,886,689 2,615,509 2,963,469 2,909,179Total Funds Available 2,363,150 2,515,300 2,677,290 2,849,770 2,907,220Total Revenues and Other Fund Sources Expenditures and Uses Capital Projects & Equipment Sanitary Sewer Department (12,500)(100,000)0 0 0SCADA System 19-Sew-003 (12,500)(100,000)0 0 0Total Street Department 0 (400,000)0 (400,000)0Future PMP 20-Str-005 0 (400,000)0 (400,000)0Total Water Department (300,000)0 0 0 0Booster Station Repair/Upgrade - Roseville 19-W-001 (250,000)(250,000)(250,000)(250,000)0Watermain Replacement 19-W-002 (550,000)(250,000)(250,000)(250,000)0Total Other Uses (81,590)(250,250)(248,150)(250,750)(248,050)Debt Service (1,794,390)(1,848,220)(1,903,660)(1,960,760)(2,019,580)Operating Expenditures (100,000)(100,000)(100,000)(100,000)(100,000)Transfer to Equipment Fund (1,975,980)(2,198,470)(2,251,810)(2,311,510)(2,367,630)Total (2,538,480)(2,948,470)(2,501,810)(2,961,510)(2,367,630)Total Expenditures and Uses 371,389 (61,781)113,699 1,959 541,549Ending Balance (175,330)(433,170)175,480 (111,740)539,590Change in Fund Balance Thursday, July 12, 2018Produced Using the Plan-It Capital Planning Software 50 Capital Improvement Plan City of Arden Hills, Minnesota PROJECTS BY DEPARTMENT 2019 2023thru Total20192020202120222023DepartmentProject #Priority Economic Development 19-EDA-001 326,130246,130 40,000 40,000Gateway Signs n/a 326,130246,130 40,000 40,000Economic Development Total Government Buildings 19-Bldg-005 430,000230,000 50,000 50,000 50,000 50,000City Hall Maintenance 2 430,000230,000 50,000 50,000 50,000 50,000Government Buildings Total Parks Department 19-Park-001 295,000100,000 75,000 60,000 60,000Hard Court Reconstruction 3 19-Park-002 155,00015,000 140,000Hazelnut Park Improvements 3 19-Park-003 430,000125,000 120,000 120,000 65,000Playground Structure Replacement n/a 19-Park-004 150,000150,000Park Improvements - TBD 2 1,030,000390,000 260,000 195,000 125,000 60,000Parks Department Total Public Safety 19-Pub-001 37,50216,616 6,978 8,540 5,368LJFD General Equipment n/a 19-Pub-002 142,74032,940 35,380 19,520 54,900LJFD Rescue/Chief/Utility Vehicle Replacement n/a 19-Pub-004 53,68031,037 15,323 7,320LJFD Station Capital n/a 22-Pub-001 183,000183,000LJFD Engine/Ladder Replacement n/a 416,92280,593 57,681 35,380 188,368 54,900Public Safety Total Sanitary Sewer Department 19-Sew-001 300,000100,000 100,000 100,000Lift Station Rehabilitation 3 19-Sew-002 800,000200,000 200,000 400,000Sewer Lining/Rehabilitation 3 19-Sew-003 225,00025,000 200,000SCADA System 3 1,325,000325,000 500,000 500,000Sanitary Sewer Department Total Street Department 20-Str-004 2,750,0002,750,000Old Snelling Ave PMP w/ Intersection Impr at CR E 2 20-Str-005 5,000,0002,500,000 2,500,000Future PMP 2 20-Str-006 300,000300,000Lexington Improvements 2 8,050,0005,550,000 2,500,000Street Department Total Surface Water Management Dept 19-Storm-001 150,000150,000Karth Lake Shoreline and Lift Station Rehab 2 19-Storm-002 550,000100,000 100,000 150,000 100,000 100,000Storm Pond and Outfall Maintenance 2 700,000250,000 100,000 150,000 100,000 100,000Surface Water Management Dept Total Water Department Wednesday, July 11, 2018Produced Using the Plan-It Capital Planning Software 51 Total20192020202120222023DepartmentProject #Priority 19-W-001 300,000300,000Booster Station Repair/Upgrade - Roseville 2 19-W-002 1,000,000250,000 250,000 250,000 250,000Watermain Replacement 3 1,300,000550,000 250,000 250,000 250,000Water Department Total GRAND TOTAL 13,578,0522,071,723 6,767,681 1,220,380 3,213,368 304,900 Wednesday, July 11, 2018Produced Using the Plan-It Capital Planning Software 52 Capital Improvement Plan City of Arden Hills, Minnesota Contact Community Devl Dir 2019 2023thru Department Economic Development Description Install gateway signs at major entry points to the City. Potential locations for signs include: (1) Highway 96 at Round Lake Road, (2) Highway 96 at Lexington Avenue, (3) County Road E at Highway 51, (4) County Road E at Lexington Avenue, and (5) Lexington Avenue at County Road D. Potential sign location are not listed in order of priority and are subject to change. There are three existing gateway signs in the following locations: (1) County Road E2 at I-35W, (2) County Road D at Cleveland Avenue, and (3) Lake Johanna Boulevard at the Roseville border. The cost for a typical sign is $25,000, including installation, lighting and landscaping. Actual costs will vary depending on the amount of site improvements and/or landscaping that is necessary in a specific location. The City has discussed completing the gateway sign at Highway 96 and Lexington Avenue as being a priority. Based on preliminary cost estimates completed for the sign in 2018, staff has budgeted $246,130 for completing this gteway sign in 2019. This amount includes final design, construction and inspection costs as well as a contingency. Staff has budgeted $40,000 for the completion of an additional gateway sign in 2021 and 2023 at locations to be determined. Project #19-EDA-001 Priority n/a Justification Advance the economic development goals in the 2030 Comprehensive Plan. Implement the Guiding Plan for the B2 District. Work to better identify the entrance points to the City for businesses and visitors. Foster civic pride and community identity. Budget Impact/Other Annual maintenance costs for sign cleaning and care of landscaping is estimated by the Public Works Department at $500 per sign annually. Useful Life Project Name Gateway Signs Category Economic Devl Improvement Type Improvement TCAAP No Total Project Cost:$326,130 Total20192020202120222023Expenditures 326,130246,130 40,000 40,000Construction/Maintenance 246,130 40,000 40,000 326,130Total Total20192020202120222023Funding Sources 326,130246,130 40,000 40,000EDA General Fund 246,130 40,000 40,000 326,130Total TotalBudget Items 2019 2020 2021 2022 2023 10,5001,500 2,000 2,000 2,500 2,500Annual Maintenance Charge 1,500 2,000 2,000 2,500 2,500 10,500Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 53 Capital Improvement Plan City of Arden Hills, Minnesota Contact Finance Director 2019 2023thru Department Government Buildings Description City Hall will require ongoing maintenance and replacement of items to maintain operational duties. The large condensing unit (main office) has developed a leak and requires ongoing maintenance. The two smaller condensing units (council chambers) have also developed leaks and will require replacement in the upcoming years. It was previously discussed the City purchase new condensing units to replace the current ones; however, due to building design it is recommended the City purchase one Chiller in place of all the condensing units The Chiller is priced at approximately $180,000. The Chiller would be more efficient and have a greater longevity than the condensing units (20 years versus 10 years) leading to a cost savings in the long run. Note: This equipment purchase and maintenance costs are dependent on City Hall remaining in its current location. Project #19-Bldg-005 Priority 2 Very Important Justification These items are due for replacement, and will save the City future repair costs by replacing them in the near-term. Budget Impact/Other Useful Life 10 Project Name City Hall Maintenance Category Building Repair & Maint Type Maintenance TCAAP No Total Project Cost:$430,000 Total20192020202120222023Expenditures 430,000230,000 50,000 50,000 50,000 50,000Equip/Vehicles/Furnishings 230,000 50,000 50,000 50,000 50,000 430,000Total Total20192020202120222023Funding Sources 430,000230,000 50,000 50,000 50,000 50,000Equipment/Building Replacement Fund 230,000 50,000 50,000 50,000 50,000 430,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 54 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Parks Department Description Hazelnut Tennis Court/Basketball Court – Reconstruct 2019 $50,000 Royal Hills Tennis Court/Basketball Court – Reconstruct 2019 $50,000 Cummings Park Tennis Courts/Basketball Court – Reconstruct 2021 $75,000 Project #19-Park-001 Priority 3 Important Justification The cracks at some parks cannot be resolved with a basic resurface. Having a maintenance schedule that includes reconstruction and resurfacing of the courts will keep the costs down for years to come. The court life with the proper maintenance is 25-30 years. Resurfacing should take place every 5-7 years to keep the courts in good shape before they need to be completely reconstructed. Budget Impact/Other Useful Life 20-25 Project Name Hard Court Reconstruction Category Park Capital Improvements Type Improvement TCAAP No Total Project Cost:$295,000 Total20192020202120222023Expenditures 295,000100,000 75,000 60,000 60,000Construction/Maintenance 100,000 75,000 60,000 60,000 295,000Total Total20192020202120222023Funding Sources 295,000100,000 75,000 60,000 60,000Capital Improvement Funds (PIR) 100,000 75,000 60,000 60,000 295,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 55 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Parks Department Description Hazelnut Park improvements including parking lot acquisition and reconstruction, building improvements and amenities to be determined. Project #19-Park-002 Priority 3 Important Justification The parking lot has deteriorated to the point that routine maintenance is no longer effective. Reconfiguration of the parking lot will allow for additional amenities and park beautification. Budget Impact/Other Useful Life Project Name Hazelnut Park Improvements Category Park Maintenance Type Improvement TCAAP No Total Project Cost:$155,000 Total20192020202120222023Expenditures 15,00015,000Planning/Design 140,000140,000Construction/Maintenance 15,000 140,000 155,000Total Total20192020202120222023Funding Sources 155,00015,000 140,000Capital Improvement Funds (PIR) 15,000 140,000 155,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 56 Capital Improvement Plan City of Arden Hills, Minnesota Contact Park & Recreation Mgr 2019 2023thru Department Parks Department Description Play Structures are placed on a 20 year replacement pattern. Project #19-Park-003 Priority n/a Justification In order to maintain playground structures that meet current safety guidelines, require a minimum amount of maintenance, and have replacement parts available, a 20 year replacement schedule was established for play structures Cummings Park and Floral Park are scheduled to be replaced in 2019. Both structures were last replaced in 1998. $125,000 Arden Manor Park and Arden Oaks Park are scheduled to be replaced in 2020. Both structures were last replaced in 1999. $120,000 Freeway Park & Sampson Park are scheduled to be replaced in 2021. Last replaced 1998. $120,000 Royal Hills Park is scheduled to be replaced in 2022. Last replaced in 2002. $65,000 Budget Impact/Other By replacing playground structures the City will see future cost savings by not having to purchase replacement parts for aging playground structures. Useful Life Project Name Playground Structure Replacement Category Park Capital Equipment Type Improvement TCAAP No Total Project Cost:$430,000 Total20192020202120222023Expenditures 430,000125,000 120,000 120,000 65,000Construction/Maintenance 125,000 120,000 120,000 65,000 430,000Total Total20192020202120222023Funding Sources 430,000125,000 120,000 120,000 65,000Capital Improvement Funds (PIR) 125,000 120,000 120,000 65,000 430,000Total TotalBudget Items 2019 2020 2021 2022 2023 -1,000-200 -200 -200 -200 -200Maintenance of Parks and Trails -200 -200 -200 -200 -200 -1,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 57 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Parks Department Description Potential grant money has been identified in 2019 for Park projects to be determined by staff and Council. Project #19-Park-004 Priority 2 Very Important Justification Potential grant money has been identified in 2019 for Park projects to be determined by staff and Council. Budget Impact/Other Useful Life Project Name Park Improvements - TBD Category Park Capital Improvements Type Improvement TCAAP No Total Project Cost:$150,000 Total20192020202120222023Expenditures 150,000150,000Construction/Maintenance 150,000 150,000Total Total20192020202120222023Funding Sources 150,000150,000Capital Improvement Funds (PIR) 150,000 150,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 58 Capital Improvement Plan City of Arden Hills, Minnesota Contact City Administrator 2019 2023thru Department Public Safety Description Lake Johanna Fire Department provides a detailed capital budget which includes the costs to each City. 2019 - Tire replacement, computer equipment, SCBA bottle testing, helmets, Engine 141 maintenance Total Cost: $68,100 Arden Hills Cost: $16,616 2020 - Computer equipment, rescue boat Total Cost: $28,600 Arden Hills Cost: $6,979 2021 - Rescue tools Total Cost: $35,000 Arden Hills Cost: $8,540 2022 - Replace air bags Total Cost: $22,000 Arden Hills Cost: $5,368 Project #19-Pub-001 Priority n/a Justification These expenditures are for: General Equipment More detailed explanations can be found in the Lake Johanna Capital Budget. Budget Impact/Other There are no impacts to the operating budget of the City as it contracts for Fire Services from Lake Johanna Fire Department. Any savings as a result of this project would be reflected in the fire services contract in reduced building maintenance costs. Useful Life Project Name LJFD General Equipment Category Public Safety Type Equipment TCAAP No Total Project Cost:$37,502 Total20192020202120222023Expenditures 37,50216,616 6,978 8,540 5,368Equip/Vehicles/Furnishings 16,616 6,978 8,540 5,368 37,502Total Total20192020202120222023Funding Sources 37,50216,616 6,978 8,540 5,368Public Safety Capital Fund 16,616 6,978 8,540 5,368 37,502Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 59 Capital Improvement Plan City of Arden Hills, Minnesota Contact City Administrator 2019 2023thru Department Public Safety Description Lake Johanna Fire Department provides the City with a Capital Budget each year outlining expected capital outflows, the fire department has budgeted for the replacement of a Rescue/Chief/Utility vehicles in future years. 2019 Vehicle Replacement Total Cost: $135,000 Arden Hills Cost: $32,940 2020 Vehicle Replacement Total Cost: $145,000 Arden Hills Cost: $35,380 2021 Vehicle Replacement Total Cost: $80,000 Arden Hills Cost: $19,520 2023 Vehicle Replacement Total Cost: $225,000 Arden Hills Cost: $54,900 Project #19-Pub-002 Priority n/a Justification These expenditures are for: Replacements of vehicles other than engines and ladders. More detailed explanations can be found in the Lake Johanna Capital Budget. Budget Impact/Other Useful Life Project Name LJFD Rescue/Chief/Utility Vehicle Replacement Category Public Safety Type Equipment TCAAP No Total Project Cost:$142,740 Total20192020202120222023Expenditures 142,74032,940 35,380 19,520 54,900Equip/Vehicles/Furnishings 32,940 35,380 19,520 54,900 142,740Total Total20192020202120222023Funding Sources 142,74032,940 35,380 19,520 54,900Public Safety Capital Fund 32,940 35,380 19,520 54,900 142,740Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 60 Capital Improvement Plan City of Arden Hills, Minnesota Contact City Administrator 2019 2023thru Department Public Safety Description Lake Johanna Fire Department provides the City with a Capital Budget each year outlining expected capital outflows, below shows what the fire department expects to spend on station related capital expenditures. 2019 Kitchen table/chairs; replace parking lot; resurface bay floors; training room furniture; conference room chairs; station 140 needs assessments Total Cost: $127,200 Arden Hills Cost: $31,037 2020 Lounge chairs; replace windows; interior painting; white board; pallet rack; kitchen table & chairs Total Cost: $62,800 Arden Hills Cost: $15,323 2021 Interior painting Total Cost: $30,000 Arden Hills Cost: $7,320 No expenditures budgeted after 2021 Project #19-Pub-004 Priority n/a Justification These expenditures are for: Station capital expenditures More detailed explanations can be found in the Lake Johanna Capital Budget. Budget Impact/Other Useful Life Project Name LJFD Station Capital Category Public Safety Type Equipment TCAAP No Total Project Cost:$53,680 Total20192020202120222023Expenditures 53,68031,037 15,323 7,320Equip/Vehicles/Furnishings 31,037 15,323 7,320 53,680Total Total20192020202120222023Funding Sources 53,68031,037 15,323 7,320Public Safety Capital Fund 31,037 15,323 7,320 53,680Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 61 Capital Improvement Plan City of Arden Hills, Minnesota Contact City Administrator 2019 2023thru Department Public Safety Description Lake Johanna Fire Department provides the City with a Capital Budget each year outlining expected capital outflows, the fire department has budgeted for the replacement of a fire engine in future years. 2022 Engine Replacement Total Cost: $750,000 Arden Hills Cost: $183,000 Project #22-Pub-001 Priority n/a Justification These expenditures are for: Engine and ladder replacements More detailed explanations can be found in the Lake Johanna Capital Budget. Budget Impact/Other Useful Life Project Name LJFD Engine/Ladder Replacement Category Public Safety Type Equipment TCAAP No Total Project Cost:$183,000 Total20192020202120222023Expenditures 183,000183,000Equip/Vehicles/Furnishings 183,000 183,000Total Total20192020202120222023Funding Sources 183,000183,000Public Safety Capital Fund 183,000 183,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 62 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Sanitary Sewer Department Description Rehabilitation of lift stations to standardize and replace aging equipment, including pumps and electrical panels. Lift stations 10, 3 and 14. Project #19-Sew-001 Priority 3 Important Justification Standardization of equipment provides more efficiency in the maintenance of the lift stations. Budget Impact/Other Reduced maintenance costs. Useful Life 20 Project Name Lift Station Rehabilitation Category Sanitary Sewer Maintenance Type Maintenance TCAAP Total Project Cost:$300,000 Total20192020202120222023Expenditures 300,000100,000 100,000 100,000Construction/Maintenance 100,000 100,000 100,000 300,000Total Total20192020202120222023Funding Sources 300,000100,000 100,000 100,000Sanitary Sewer Utility Fund 100,000 100,000 100,000 300,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 63 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Sanitary Sewer Department Description Sewer Lining and Rehabilitation. Note: An analysis of our system shows that we still have approximately 18 miles (40%) that are old clay lines subject to infiltration and root intrusion. It was estimated it would cost $3,500,000 to line all of these clay lines over the next 20 years. Estimated expenditures have been extended for 20 years to reflect this cost. Project #19-Sew-002 Priority 3 Important Justification As part of our sanitary sewer program, lines found with holes and cracks allowing for infiltration should be lined or repaired as needed. As the sewer infrastructure is aging, we should plan for a rehabilitation project on an annual basis. 2016 estimates show a remaining need of 1.6 to 2.2 million. Set a funding level of $200K every year. Budget Impact/Other This project will help the overall I&I reduction program. Savings are estimated at this time based on part of the surcharge fees for I&I by the Metropolitan Council. Useful Life 30 Project Name Sewer Lining/Rehabilitation Category Sanitary Sewer Maintenance Type Maintenance TCAAP No Total Project Cost:$800,000 Total20192020202120222023Expenditures 800,000200,000 200,000 400,000Construction/Maintenance 200,000 200,000 400,000 800,000Total Total20192020202120222023Funding Sources 800,000200,000 200,000 400,000Sanitary Sewer Utility Fund 200,000 200,000 400,000 800,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 64 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Sanitary Sewer Department Description Evaluation, purchase and implementation of supervisory control and data acquisition (SCADA) technology for communications with the City's sewer and water infrastructure including lift stations, booster stations and water towers. Project #19-Sew-003 Priority 3 Important Justification New equipment for efficiency in utility operations. The City's current system is web based and needs to be assessed for a more reliable system as additional fcilities are added to the City's system. Budget Impact/Other Improving communications will provide efficient response for infrastructure needs. Useful Life Project Name SCADA System Category Sanitary Sewer Maintenance Type Improvement TCAAP Total Project Cost:$225,000 Total20192020202120222023Expenditures 25,00025,000Planning/Design 200,000200,000Construction/Maintenance 25,000 200,000 225,000Total Total20192020202120222023Funding Sources 112,50012,500 100,000Sanitary Sewer Utility Fund 112,50012,500 100,000Water Utility Funds 25,000 200,000 225,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 65 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Street Department Description The existing roadway has a minimal storm water management system in place. Records indicate that Snelling Avenue was crack sealed and seal coated in 1996. City staff will televise the utility lines to determine the extent of any necessary repairs. Snelling Ave (Co Rd E - TH51) Estimated Residential Equivalent Units: 24 2013 AADT: 1000 2017 AADT: 1200 Cummings Lane and Bussard Court will also be part of this project. Project #20-Str-004 Priority 2 Very Important Justification Records indicate Snelling Avenue was crack sealed and seal coated in 1996. The existing roadway currently has a minimal storm water management system in place. Snelling from TH51 to Co Rd E, 2018 PCI = 1 Utilities Watermain - no history of problems Sanitary Sewer - no history of problems, install chimney seals on all manholes; correct any I&I deficiencies. Storm Sewer - project must meet Rice Creek Watershed District requirements; improvements will improve water quality to Lake Johanna. In order to better understand the project costs for this road segment, staff completed a field survey and some preliminary analysis for this project in 2010. Results of the survey and knowledge of existing conditions will assist in determining potential rehabilitation measures and associated construction cost estimates. The level of improvement will determine the storm water requirements. Budget Impact/Other The street has deteriorated past the point where other forms of maintenance are cost-effective. Long-term, reconstruction will provide a consistent roadway section that will reduce costs associated with patching potholes and other pavement failures. Monitoring/maintenance will be required for new storm water features that are not resident-maintained rain gardens. Anticipated costs included here are for a Municipal State Aid fundable street urban, reconstruction and detached trail. Useful Life 20-25 Project Name Old Snelling Ave PMP w/ Intersection Impr at CR E Category Streets: Reconstruction Type Improvement TCAAP No Total Project Cost:$2,750,000 Total20192020202120222023Expenditures 2,750,0002,750,000Construction/Maintenance 2,750,000 2,750,000Total Total20192020202120222023Funding Sources 240,000240,000Assessments 1,660,0001,660,000Capital Improvement Funds (PIR) 750,000750,000Ramsey County 100,000100,000Surface Water Mgmt Utility Funds 2,750,000 2,750,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 66 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Street Department Description 2020 PMP - Lake Valentine Rd / Glenpaul Ave / Jerrold Ave / Prior Ave / Edgewater Ave (Mill & Overlay) 2022 PMP - Project #20-Str-005 Priority 2 Very Important Justification To plan for future PMP's, every other year on the even year. Budget Impact/Other Useful Life 30 Project Name Future PMP Category Streets: Reconstruction Type Improvement TCAAP No Total Project Cost:$5,000,000 Total20192020202120222023Expenditures 5,000,0002,500,000 2,500,000Construction/Maintenance 2,500,000 2,500,000 5,000,000Total Total20192020202120222023Funding Sources 3,000,0001,500,000 1,500,000Capital Improvement Funds (PIR) 800,000400,000 400,000Sanitary Sewer Utility Fund 400,000200,000 200,000Surface Water Mgmt Utility Funds 800,000400,000 400,000Water Utility Funds 2,500,000 2,500,000 5,000,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 67 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Street Department Description Ramsey County has plans to reconstruct Lexington Ave from County Road E to 694. Project #20-Str-006 Priority 2 Very Important Justification Improvements to Lexington Ave will improve access, circulation and safety for the traveling public. Budget Impact/Other Useful Life Project Name Lexington Improvements Category Streets:Misc Type Improvement TCAAP No Total Project Cost:$300,000 Total20192020202120222023Expenditures 300,000300,000Construction/Maintenance 300,000 300,000Total Total20192020202120222023Funding Sources 300,000300,000Capital Improvement Funds (PIR) 300,000 300,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 68 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Surface Water Management D Description Replace failing retaining wall on Karth Lake shoreline with added safety features. Relocate electrical panel and evaluate lift station system. Project #19-Storm-001 Priority 2 Very Important Justification Existing retaining wall is in need of repairs. Budget Impact/Other Prevent erosion and address park safety issues. Useful Life 20 Project Name Karth Lake Shoreline and Lift Station Rehab Category Storm Water Maintenance Type Improvement TCAAP No Total Project Cost:$150,000 Total20192020202120222023Expenditures 150,000150,000Construction/Maintenance 150,000 150,000Total Total20192020202120222023Funding Sources 150,000150,000Surface Water Mgmt Utility Funds 150,000 150,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 69 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Surface Water Management D Description Perform maintenance on pond outfalls as required by the City's MS4 permit. Re-inspection of outfalls in 2021. Project #19-Storm-002 Priority 2 Very Important Justification Outfall maintenance is required by the City's MS4 permit issued by the MPCA. Budget Impact/Other Annual maintenance. Useful Life 20-25 Project Name Storm Pond and Outfall Maintenance Category Storm Water Maintenance Type Maintenance TCAAP No Total Project Cost:$550,000 Total20192020202120222023Expenditures 550,000100,000 100,000 150,000 100,000 100,000Construction/Maintenance 100,000 100,000 150,000 100,000 100,000 550,000Total Total20192020202120222023Funding Sources 550,000100,000 100,000 150,000 100,000 100,000Surface Water Mgmt Utility Funds 100,000 100,000 150,000 100,000 100,000 550,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 70 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Water Department Description Improvements to the booster station in Roseville including structural, electrical, mechanical, pumps, meters, piping and security. The City currently has an agreement with Roseville to cost share in a proportionate the amount of billing usage based on SPRWS bills to Roseville. Based on a 3-year average, that share is 20.03%. Total estimated cost ( Design and construction )= $2,861,500 Cost to Arden Hills = $554,000. Work was started in 2017. Project #19-W-001 Priority 2 Very Important Justification To ensure that the City’s water supply is compliant with State and Federal requirements. Budget Impact/Other Useful Life Project Name Booster Station Repair/Upgrade - Roseville Category Utility Maintenance Type Improvement TCAAP No Total Project Cost:$300,000 Total20192020202120222023Expenditures 300,000300,000Construction/Maintenance 300,000 300,000Total Total20192020202120222023Funding Sources 300,000300,000Water Utility Funds 300,000 300,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 71 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Water Department Description Placeholder for watermain replacements throughout the City. Project #19-W-002 Priority 3 Important Justification Water breaks are expected to continue throughout the City as the pipe material continues to wear thin. Budget Impact/Other Useful Life Project Name Watermain Replacement Category Utility Improvements Type Improvement TCAAP No Total Project Cost:$1,000,000 Total20192020202120222023Expenditures 1,000,000250,000 250,000 250,000 250,000Construction/Maintenance 250,000 250,000 250,000 250,000 1,000,000Total Total20192020202120222023Funding Sources 1,000,000250,000 250,000 250,000 250,000Water Utility Funds 250,000 250,000 250,000 250,000 1,000,000Total Wednesday, July 11, 2018Produced Using the Plan-It Capital Planning Software 72 Capital Improvement Plan City of Arden Hills, Minnesota PROJECTS BY CATEGORY 2019 2023thru Total20192020202120222023CategoryProject #Priority Equipment: Public Works 19-Eqp-001 70,00070,000Replace Sewer Cleaning Machine (Unit 310)3 19-Eqp-003 10,00010,000Replace 2005 Felling Trailer Unit (414)4 19-Eqp-004 16,00016,000Bobcat milling attachment 3 19-Eqp-007 125,000125,000Replace Camera Trailer 4 221,000221,000Equipment: Public Works Total Vehicles 19-EqpV-002 55,00055,000Replace 2008 F-350 Pick-up w/plow (unit 430)4 19-Eqpv-008 32,00032,000Add 1/2 Ton Truck 3 22-EqpV-002 36,00036,000Building Inspector Vehicle n/a 123,00087,000 36,000Vehicles Total GRAND TOTAL 344,000308,000 36,000 Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 73 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Equipment Description The easement sewer cleaning machine is jointly owned by Arden Hills and White Bear Township. In 2019 it will be 20 years old. Project #19-Eqp-001 Priority 3 Important Justification The easement sewer cleaning maching will be 20 years old in 2019. Being jointly owned by Arden Hills and White Bear Township this piece of equipment gets significant use every year. The funding for this replacement will be split between the two communities. Coordination will be necessary between the two communities regarding having funding available. Repairs 2014 $120 2015 $452 2016 $0 Budget Impact/Other Useful Life 20 Project Name Replace Easement Sewer Cleaning Machine (Unit 310)Category Equipment: Public Works Type Equipment TCAAP No Total Project Cost:$70,000 Total20192020202120222023Expenditures 70,00070,000Equip/Vehicles/Furnishings 70,000 70,000Total Total20192020202120222023Funding Sources 35,00035,000Equipment/Building Replacement Fund 35,00035,000Other City Governments 70,000 70,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 74 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Equipment Description Replace 2005 Felling trailer Moved to 2019 due to slowing of TCAAP schedule. Project #19-Eqp-003 Priority 4 Less Important Justification Replace the 2005 Felling trailer with a 22 foot trailer with better ergonomics Budget Impact/Other Useful Life 13-15 Project Name Replace 2005 Felling Trailer Unit (414)Category Equipment: Public Works Type Equipment TCAAP No Total Project Cost:$10,000 Total20192020202120222023Expenditures 10,00010,000Equip/Vehicles/Furnishings 10,000 10,000Total Total20192020202120222023Funding Sources 10,00010,000Equipment/Building Replacement Fund 10,000 10,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 75 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Equipment Description Purchase of an attachment for milling pavement. Project #19-Eqp-004 Priority 3 Important Justification New equipment for efficiency in street operations. Budget Impact/Other Reduce equipment rental costs. Useful Life Project Name Bobcat milling attachment Category Equipment: Public Works Type Equipment TCAAP No Total Project Cost:$16,000 Total20192020202120222023Expenditures 16,00016,000Equip/Vehicles/Furnishings 16,000 16,000Total Total20192020202120222023Funding Sources 16,00016,000Equipment/Building Replacement Fund 16,000 16,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 76 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Equipment Description Replace 2003 Camera Trailer Project #19-Eqp-007 Priority 4 Less Important Justification Replace trailer and equipment on current trailer due to corrosion and aging/wear on trailer; upgraded camera equipment, computer, software and trade-in is included. Budget Impact/Other Useful Life Project Name Replace Camera Trailer Category Equipment: Public Works Type Equipment TCAAP No Total Project Cost:$125,000 Total20192020202120222023Expenditures 125,000125,000Equip/Vehicles/Furnishings 125,000 125,000Total Total20192020202120222023Funding Sources 125,000125,000Equipment/Building Replacement Fund 125,000 125,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 77 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Equipment Description Replace Pick-up truck (unit 85430) 2008 - F-350 with plow and power tail gate - 4x4 VIN #1FTSF31558EE35324 purchased in 2009 mileage 60,751 (2016) Project #19-EqpV-002 Priority 4 Less Important Justification truck will be 10 years old in 2019, Pick -up trucks are programed to be replaced on a 10-12 year cycle with plowing trucks such as this needing replacement closer to the 10 year mark. Repairs 2013 - $1,542 2014 - $596 2015 - $142 2016 - $1,648 Budget Impact/Other reduced maintenace costs / maximize resale value Useful Life 10-12 Project Name Replace 2008 F-350 Pick-up w/plow (unit 430)Category Vehicles Type Equipment TCAAP No Total Project Cost:$55,000 Total20192020202120222023Expenditures 55,00055,000Equip/Vehicles/Furnishings 55,000 55,000Total Total20192020202120222023Funding Sources 45,00045,000Equipment/Building Replacement Fund 10,00010,000Trade-In Value 55,000 55,000Total TotalBudget Items 2019 2020 2021 2022 2023 800200200200200Equipment and Vehicle repair costs 200 200 200 200 800Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 78 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Equipment Description GMC extended cab - 1/2 ton truck Project #19-Eqpv-008 Priority 3 Important Justification The current superintendent’s truck should be transferred to the crew as it is equipped for plowing; this will increase efficiency and capability of maintenance staff. Budget Impact/Other Useful Life 10 Project Name Add 1/2 Ton Truck Category Vehicles Type Equipment TCAAP No Total Project Cost:$32,000 Total20192020202120222023Expenditures 32,00032,000Equip/Vehicles/Furnishings 32,000 32,000Total Total20192020202120222023Funding Sources 32,00032,000Equipment/Building Replacement Fund 32,000 32,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 79 Capital Improvement Plan City of Arden Hills, Minnesota Contact City Administrator 2019 2023thru Department Equipment Description Purchase a new inspection vehicle in 2022 to replace 2013 Ford Escape. Project #22-EqpV-002 Priority n/a Justification The current vehicle will be 9 years old. A multipurpose vehicle, like an Escape, will serve other City employees when they want to use a City vehicle to attend meetings and conferences - especially when they are out of town. Budget Impact/Other Cost of Maintenance. Useful Life 10 Project Name Building Inspector Vehicle Category Vehicles Type Equipment TCAAP No Total Project Cost:$36,000 Total20192020202120222023Expenditures 36,00036,000Equip/Vehicles/Furnishings 36,000 36,000Total Total20192020202120222023Funding Sources 36,00036,000Equipment/Building Replacement Fund 36,000 36,000Total TotalBudget Items 2019 2020 2021 2022 2023 2,500500500500500500Equipment and Vehicle repair costs 500 500 500 500 500 2,500Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 80 Capital Improvement Plan City of Arden Hills, Minnesota PROJECTS BY DEPARTMENT 2019 2023thru Total20192020202120222023DepartmentProject #Priority Sanitary Sewer Department 20-Sew-001 1,200,0001,200,000TCAAP Trunk Sanitary Sewer & Lift Station 3 1,200,0001,200,000Sanitary Sewer Department Total Water Department 20-W-001 1,000,0001,000,000TCAAP New Booster Station 3 20-W-005 1,000,0001,000,000TCAAP Trunk Water Improvements (Spine Road)3 21-W-003 4,800,0004,800,000TCAAP Water Tower 3 6,800,0002,000,000 4,800,000Water Department Total GRAND TOTAL 8,000,0003,200,000 4,800,000 Thursday, July 12, 2018Produced Using the Plan-It Capital Planning Software 81 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Sanitary Sewer Department Description As the TCAAP site develops it will be served by a trunk sanitary sewer system and a lift station that collects all of TCAAP sewer flow (only TCAAP flow) and carries it through Mounds View to a MCES regional lift station. Project #20-Sew-001 Priority 3 Important Justification As Ramsey County starts to develop TCAAP infrastructure the City's sanitary sewer system will be placed in the Spine Road right-of-way. Budget Impact/Other Useful Life 30 Project Name TCAAP Trunk Sanitary Sewer & Lift Station Category Utility Improvements Type Improvement TCAAP Yes Total Project Cost:$1,200,000 Total20192020202120222023Expenditures 1,200,0001,200,000Construction/Maintenance 1,200,000 1,200,000Total Total20192020202120222023Funding Sources 1,200,0001,200,000TCAAP -WAC/SAC Charges 1,200,000 1,200,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 82 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Water Department Description This item would construct an additional Water Booster Station near Old Highway 10 and I-694 to pump water from the low pressure zone to the high pressure zone. The booster station would be built on excess Ramsey County right of way and the structure would be made to look like a residential house due to its location. Project #20-W-001 Priority 3 Important Justification The City's water system currently only has one booster station providing water to the high pressure zone through a single crossing of I-694. If anything (lighting strike, wind storm, etc.) knocked out the current booster station for any length on time the high pressure zone could be out of water after the half million gallon tower is drained. Construction of a second booster station will provide needed redundancy in the system so if one booster station fails or is taken down for service the high pressure zone will still be provided water. Budget Impact/Other Useful Life 30 Project Name TCAAP New Booster Station Category Utility Improvements Type Improvement TCAAP Yes Total Project Cost:$1,000,000 Total20192020202120222023Expenditures 1,000,0001,000,000Construction/Maintenance 1,000,000 1,000,000Total Total20192020202120222023Funding Sources 1,000,0001,000,000TCAAP -WAC/SAC Charges 1,000,000 1,000,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 83 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Water Department Description With the Ramsey County construction of the Spine Road, a TCAAP City trunk water main will also be installed. This will be funded via assessments or access charges. Project #20-W-005 Priority 3 Important Justification In order to prepare the TCAAP site for development the City needs to extend trunk utilities into through the site with the construction of the Spine Road. Budget Impact/Other Useful Life 30 Project Name TCAAP Trunk Water Improvements (Spine Road)Category Utility Improvements Type Improvement TCAAP Yes Total Project Cost:$1,000,000 Total20192020202120222023Expenditures 1,000,0001,000,000Construction/Maintenance 1,000,000 1,000,000Total Total20192020202120222023Funding Sources 1,000,0001,000,000TCAAP -WAC/SAC Charges 1,000,000 1,000,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 84 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Water Department Description Construct a new 1.0 million gallon water tower on the TCAAP site. Project #21-W-003 Priority 3 Important Justification TCAAP will be served with water by expanding the City's current high pressure zone. Currently the high pressure zone only has a half million gallons of elevated storage. This amount of storage is not sufficient to provide for domestic consumption and fire flow. The additional tower will provide the needed storage. A site for the tower will be provided by Ramsey County on the TCAAP site. Budget Impact/Other Useful Life 30 Project Name TCAAP Water Tower Category Utility Improvements Type Improvement TCAAP Yes Total Project Cost:$4,800,000 Total20192020202120222023Expenditures 4,800,0004,800,000Construction/Maintenance 4,800,000 4,800,000Total Total20192020202120222023Funding Sources 4,800,0004,800,000TCAAP -WAC/SAC Charges 4,800,000 4,800,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 85 Capital Improvement Plan City of Arden Hills, Minnesota PROJECTS BY CATEGORY 2019 2023thru Total20192020202120222023CategoryProject #Priority Equipment: Public Works 20-Eqp-001 30,00015,000 15,000Add Two Toro "Z" Lawn Mowers (TCAAP)3 20-Eqp-004 10,00010,000Add Felling Trailer (TCAAP)3 40,00025,000 15,000Equipment: Public Works Total Vehicles 20-EqpV-001 250,000125,000 125,000Add Plow Truck w/Plow, Wing, Sander (TCAAP)4 20-EqpV-002 82,00082,000Add One-Ton Truck w/Plow and Sander (TCAAP)4 20-EqpV-004 30,00030,000Add Pick-up Truck (TCAAP)3 21-EqpV-003 42,00042,000Add F350 Pick-up with Lift Gate (TCAAP)4 404,000237,000 167,000Vehicles Total GRAND TOTAL 444,000262,000 167,000 15,000 Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 86 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Equipment Description Add a third and fourth Toro "Z" mower to the fleet anticapting the start to development of what will ultimately be approximately 20 acres of park area in TCAAP along with medians and boulevard along the Spine Road and Thumb Road . Moved to 2020/2022 due to slowing of TCAAP schedule. Project #20-Eqp-001 Priority 3 Important Justification Expansion of the grass area to be mowed and maintain due to TCAAP development is anticapted to have begun by 2019 and continue to grow as TCAAP builds out. At full deveopment it is anticapted a second mowing crew will be needed to keep up. Budget Impact/Other Useful Life 5 Project Name Add Two Toro "Z" Lawn Mowers (TCAAP)Category Equipment: Public Works Type Equipment TCAAP Yes Total Project Cost:$30,000 Total20192020202120222023Expenditures 30,00015,000 15,000Equip/Vehicles/Furnishings 15,000 15,000 30,000Total Total20192020202120222023Funding Sources 30,00015,000 15,000Equipment/Building Replacement Fund 15,000 15,000 30,000Total TotalBudget Items 2019 2020 2021 2022 2023 1,500250250500500Equipment and Vehicle repair costs 250 250 500 500 1,500Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 87 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Equipment Description Add a Felling trailer to the fleet to allow for a second mowing crew. Moved to 2020 due to slowing of TCAAP Schedule. Project #20-Eqp-004 Priority 3 Important Justification Over the course of the development of TCAAP a second mowing crew will need to be added. The trailer will be necessary to carry the mowers and other grass maintenance equipment. Budget Impact/Other Useful Life 10-12 Project Name Add Felling Trailer (TCAAP)Category Equipment: Public Works Type Equipment TCAAP Yes Total Project Cost:$10,000 Total20192020202120222023Expenditures 10,00010,000Equip/Vehicles/Furnishings 10,000 10,000Total Total20192020202120222023Funding Sources 10,00010,000Equipment/Building Replacement Fund 10,000 10,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 88 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Equipment Description Add the fourth plow truck with plow, wing and sander due to the start of the development of TCAAP. Note: 7/21/14 Council Worksession moved to 2019, will continue to evaluate as TCAAP starts to develop Moved to 2020 delivery with 18 month build period. Project #20-EqpV-001 Priority 4 Less Important Justification As TCAAP develops the City will have more streets to plow and maintain. In order for the same level of service to be maintained in the existing City at some point a fourth plow route will need to be established. As this date comes closer, the development of TCAAP will be reviewed and this addition to the fleet will be pushed out if appropriate. Budget Impact/Other Useful Life 15 Project Name Add Plow Truck w/Plow, Wing and Sander (TCAAP)Category Vehicles Type Equipment TCAAP Yes Total Project Cost:$250,000 Total20192020202120222023Expenditures 250,000125,000 125,000Equip/Vehicles/Furnishings 125,000 125,000 250,000Total Total20192020202120222023Funding Sources 250,000125,000 125,000Equipment/Building Replacement Fund 125,000 125,000 250,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 89 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Equipment Description Add a one-ton truck with plow and sander to the City fleet for the maintance of new infrastructure in TCAAP Moved to 2020 with the slowing of the TCAAP schedule Project #20-EqpV-002 Priority 4 Less Important Justification With the development of TCAAP it will be necessary to add to the City fleet in order to maintain the same level of service. As 2019 nears the development in TCAAP will be reviewed and the year of purchase may be adjusted. Budget Impact/Other Useful Life 10-12 Project Name Add One-Ton Truck w/Plow and Sander (TCAAP)Category Vehicles Type Equipment TCAAP Yes Total Project Cost:$82,000 Total20192020202120222023Expenditures 82,00082,000Equip/Vehicles/Furnishings 82,000 82,000Total Total20192020202120222023Funding Sources 82,00082,000Equipment/Building Replacement Fund 82,000 82,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 90 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Equipment Description Add pick-up truck to the public works fleet. Moved to 2020 per Public Works. Project #20-EqpV-004 Priority 3 Important Justification With the need to start a second mowing crew for the TCAAP development a truck will be needed to pull the equipment trailer and transport the workers. Budget Impact/Other Useful Life 13-15 Project Name Add Pick-up Truck (TCAAP)Category Vehicles Type Equipment TCAAP Yes Total Project Cost:$30,000 Total20192020202120222023Expenditures 30,00030,000Equip/Vehicles/Furnishings 30,000 30,000Total Total20192020202120222023Funding Sources 30,00030,000Equipment/Building Replacement Fund 30,000 30,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 91 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2019 2023thru Department Equipment Description Add a F350 pickup with lift gate to the fleet for the infrastructiure in TCAAP NOTE: 7/21/14 Council Work Session moved to 2019, will continue to evaluate as TCAAP starts to develop. Moved to 2021 with the slowing of the TCAAP schedule Project #21-EqpV-003 Priority 4 Less Important Justification With the development of TCAAP infrastucture a pickup will need to be added to the fleet to maintain the same level of services throughout the City. As 2019 nears the development in TCAAP will be reviewed and the purchase date will be modified if appropiate. Budget Impact/Other Useful Life 10-12 Project Name Add F350 Pick-up with Lift Gate (TCAAP)Category Vehicles Type Equipment TCAAP Yes Total Project Cost:$42,000 Total20192020202120222023Expenditures 42,00042,000Equip/Vehicles/Furnishings 42,000 42,000Total Total20192020202120222023Funding Sources 42,00042,000Equipment/Building Replacement Fund 42,000 42,000Total Tuesday, July 10, 2018Produced Using the Plan-It Capital Planning Software 92 DATE: July 16, 2018 TO: City Councilmembers FROM: Mayor David Grant SUBJECT: Temporary Administration Help Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider The Council should provide further direction on this topic. Background Mayor David Grant will provide a verbal update. Attachment N/A AGENDA ITEM –1G MEMORANDUM