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HomeMy WebLinkAbout06-25-18-R I't I�EN�HILLS Approved: July 23, 2018 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING JUNE 25,2018 7:00 P.M. -ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, and Dave McClung Absent: Councilmember Steve Scott(excused) Also present: City Administrator Dave Perrault; Public Works Director/City Engineer Sue Polka; Finance Director Gayle Bauman; and City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA City Administrator Perrault requested the Council add Ehlers under Public Presentations. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (4-0). 2. RESPONSE TO PUBLIC INQUIRIES None. 3. PUBLIC INQUIRIESANFORMATIONAL Dave Cmiel, 1861 West Highway 96, asked what the City would be doing to maintain or replace the trees along Highway 96. He questioned if these trees were the County's or the City's responsibility. He requested this area be mowed by the City as it is a gateway entrance to Arden Hills. ARDEN HILLS CITY COUNCIL—JUNE 25, 2018 2 Mayor Grant directed staff to investigate this matter further and report back to the City Council at their next meeting on how this area was going to be mowed and maintained going forward. 4. PUBLIC PRESENTATIONS A. Ehlers &Associates Presentation Stacie Kvilvang, Ehlers, discussed the City's $2,600,000 of General Obligation Utility Revenue Bonds. She reported Ehlers has solicited proposals for the sale of the bonds and on June 25, 2018, bids were opened. She noted the City received five bids and the lowest came in from Fifth Third Securities out of Cincinnati, Ohio at an interest rate of 2.53%. She commended the City for receiving an AAA bond rating from Standard & Poor's. It was noted only 22 cities in the State of Minnesota had received a AAA bond rating from Standard and Poor's. She provided further comment on the City's strong financial standing and presented the Council with a plaque for their new bond rating. A round of applause was offered by all in attendance. Mayor Grant thanked Ms. Kvilvang for the positive report and asked how the City's interest rate was impacted by the new bond rating. Ms. Kvilvang explained the interest rate was impacted 10 to 15 base points for the 10-year bonds. B. 2017 Financial Statements Aaron Nielsen, MMKR, reviewed the 2017 Financial Statements with the Council. He stated he was pleased to report the City had received a clean or unmodified opinion. He reviewed the City's revenues, expenditures and fund balance position with the Council and commended the City on their strong financial position. He stated he was available for questions or comments. Mayor Grant thanked Mr. Nielsen for his thorough report. 5. STAFF COMMENTS A. Rice Creek Commons (TCAAP) and Joint Development Authority(JDA)Update City Administrator Perrault provided an update on TCAAP stating the JDA met on Wednesday, June 20 and received an update on the MDA and the Green Infrastructure Feasibility Report. He reported the Monday, July 2 JDA meeting had been canceled noting the group would meet next on Wednesday, July 25. Councilmember Holden requested staff provide the City Council with a copy of the report that was made to the JDA on the MDA and the Green Infrastructure Feasibility Report. B. Transportation Update Public Works Director/City Engineer Polka reported watermain work on County Road F and Old Snelling were put on hold last week due to the rainy weather. ARDEN HILLS CITY COUNCIL—JUNE 25, 2018 3 Public Works Director/City Engineer Polka stated the trail had been paved for County Road E2. She explained there were some issues with the soils under the railroad bridge which required the watermain plans to be revised. C. Night to Unite Update City Clerk Hanson stated the 2018 Night to Unite will be held Tuesday, August 7 from 5:00 p.m. to 9:00 p.m. Those interested in hosting should register their party with the Ramsey County Sheriff's Office by Friday, July 20, 2018, in order to ensure a deputy visit. Registration information and forms are available on the Ramsey County Sheriffs Office website or by calling the Crime Prevention Unit at 651-266-7339. She indicated there is a link to this information on the City's website. A list of neighborhoods participating in Night to Unite will be sent to the City Council when it becomes available. 6. APPROVAL OF MINUTES A. May 22, 2018, Special City Council Work Session B. May 29, 2018, Regular City Council MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the May 22, 2018, Special City Council Work Session meeting minutes; and May 29, 2018, Regular City Council meeting minutes as presented. The motion carried unanimously (4-0). 7. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve 2017 City Financial Statements and Audit C. Motion to Accept Proposal for Design Services — Bolton & Menk — Colleen Avenue Drainage Improvements D. Motion to Authorize Posting for Senior Engineering Tech Position E. Motion to Approve Payment No. 1 — Northwest Asphalt, Inc. — 2018 Street and Utility Improvement Project F. Motion to Approve Payment No. 2 — Sunram Construction, Inc. — Old Snelling Trail and Watermain Project MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried unanimously (4-0). 8. PULLED CONSENT ITEMS None. 9. PUBLIC HEARINGS ARDEN HILLS CITY COUNCIL—JUNE 25, 2018 4 None. 10. NEW BUSINESS A. Construction Waiver for June 26 through August 15, 2018 — County Road F Improvement Project Public Works Director/City Engineer Polka stated C. S. McCrossan, the Contractor for the County Road F Improvement Project, has requested the ability to complete portions of the construction in the early morning beginning at 6:00 a.m. Monday through Friday and 7:00 a.m. on Saturday, Sunday and holidays. This request is being made to lessen traffic impacts and improve scheduling of various construction activities. C. S. McCrossan has requested that early morning work be allowed throughout the project duration. City Ordinance does allow for a Waiver to the Ordinance to allow night time operations. Staff reviewed the specific wording of the Ordinance with the Council and recommended the Council approve a construction wavier for June 26 through August 15 for the County Road F Improvement Project. Public Works Director/City Engineer Polka reported staff sent notices to all residents living within 500 feet of the project area. She explained staff received one objection from the Arden Flats manager who recommended the request be denied. Councilmember McClung asked what the anticipated completion date was for this project. Public Works Director/City Engineer Polka stated weather permitting the project should be completed by August 15. Mayor Grant asked if the waiver was not granted if the project would take longer to complete. Public Works Director/City Engineer Polka reported this was not necessarily the case, but rather C.S. McCrossan was making the request for mobilization and traffic reasons. Mayor Grant commented he supported the waiver request. Councilmember Holmes agreed stating the request was reasonable. MOTION: Councilmember McClung moved and Councilmember Holden seconded a motion to approve the Night Time Construction Activity Waiver for the County Road F Improvement Proiect between Tuesday,June 26 and Wednesday,August 15,2018. The motion carried (4-0). 11. UNFINISHED BUSINESS A. Resolution 2018-045 Authorizing the Issuance and Awarding the Sale of 2018A General Obligation Utility Revenue Bonds Finance Director Bauman stated on May 29, 2018, the Council gave preliminary approval for the sale of $2,600,000 of General Obligation Utility Revenue Bonds. She reported Ehlers & ARDEN HILLS CITY COUNCIL—JUNE 25, 2018 5 Associates has solicited proposals for the sale of the bonds and on June 25, 2018, bids will be opened. She explained the City received a favorable bond bid which allowed the City to reduce the bonding amount to $2,415,000. It was noted the low bid was received from Fifth Third Securities out of Cincinnati, Ohio and came in with an interest rate of 2.53%. MOTION: Councilmember McClung moved and Councilmember Holmes seconded a motion to adopt Resolution 2018-045, Awarding the Sale of General Obligation Utility Revenue Bonds, Series 2018A and Authorize the Finance Director to make all necessary budget adjustments to account for the new bonds. The motion carried (4-0). 12. COUNCIL COMMENTS Councilmember McClung commended the City for achieving an AAA bond rating. He discussed the hard work that has been completed by both the Council and City staff in order to achieve this rating. Councilmember Holmes explained there is a resident that lives by the Bethel University soccer field that has expressed concern with the loud music coming from this space. She requested staff contact Bethel regarding this concern. Councilmember Holden stated she was very proud of the City's new bond rating and commended the Council and City staff for all of their efforts. Mayor Grant presented staff with the plaque that was given to the City regarding the AAA bond rating. He encouraged staff to display this plaque at City Hall and stated he was really proud of staff and the City Council for their efforts. Councilmember Holden requested staff complete a press/media release regarding this achievement. ADJOURN MOTION: Councilmember McClung moved and Councilmember Holden seconded a motion to adjourn. The motion carried unanimously (4-0). Mayor Grant adjo reed the Regular City Council Meeting at 7: p.m. c Ju Hanson David Grant Ci Clerk Mayor