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HomeMy WebLinkAbout07-23-18-R 'Tit -A EN HILLS Approved: August 27, 2018 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING JULY 23,2018 7:00 P.M. -ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Steve Scott Absent: None Also present: City Administrator Dave Perrault; Public Works Director/City Engineer Sue Polka; Finance Director Gayle Bauman; City Planner Matthew Bachler; City Attorney Joel Jamnik; and City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the meeting agenda as presented. The motion carried unanimously (5-0). 2. PUBLIC INQUIRIESANFORMATIONAL None. 3. RESPONSE TO PUBLIC INQUIRIES A. Public Inquiry Response from July 9, 2018 City Council Meeting City Planner Bachler stated at the July 9 City Council meeting the property owner at 4030 Valentine Court addressed the City Council regarding a basketball hoop located within the City right-of-way. He commented on the City's Right-of-Way Ordinance noting this restricts major obstructions from being located within 15 feet of the pavement. He noted staff inspected the property at 4030 Valentine Court and determined the in-ground basketball hoop was an ARDEN HILLS CITY COUNCIL—JULY 23, 2018 2 obstruction. Staff had concerns about the damage that could be caused if a plow truck were to hit this hoop while plowing. He explained the resident was notified of the violation and was asked to relocate the basketball hoop. Mayor Grant asked if a portable basketball hoop could be located on the property at the curb. City Planner Bachler commented he would have to speak with the Public Works Director regarding this matter. Councilmember Holden stated she supported staff following through with this matter per City Code. She encouraged the resident to consider purchasing a portable basketball hoop. Councilmember McClung agreed with Councilmember Holden and stated this hoop would be a liability to the City if it were to remain in place. He feared that a precedent could be set if the basketball hoop were to remain in place on the cul-de-sac. Councilmember Scott concurred with Councilmember Holden as well. He understood that cul- de-sacs were attractive venues for recreational activities. However, he noted cul-de-sacs were quite challenging to plow and had to be free and clear of all obstructions in order to be plowed properly. Councilmember Holmes agreed and stated she did not approve of recreational activities occurring in the City's streets. Mayor Grant agreed with the comments that were made and recommended the basketball hoop be removed and relocated. 4. STAFF COMMENTS A. GFOA Award Josh Feldman, Treasurer of the Minnesota Government Finance Officers Association (MnGFOA), presented the City Council with three awards from the GFOA. He commended the City Council and the Finance Department for their tremendous efforts. A round of applause was offered by all in attendance. Mayor Grant congratulated Finance Director Bauman and her staff for their dedicated service to the City of Arden Hills. B. GreenStep Cities Award City Planner Bachler explained the Minnesota GreenStep Cities Program is a voluntary challenge and assistance program to help cities achieve sustainability and quality-of-life goals. Cities participating in the program were recognized at the League of Minnesota Cities annual conference on June 21, 2018. The City of Arden Hills received a recognition for advancing to become a Step 2 city in the GreenStep Cities Program. Recognition is based on a review of city- reported progress toward completing actions and measuring performance metrics. As the City ARDEN HILLS CITY COUNCIL—JULY 23, 2018 3 completes Steps 1 through 5, it will earn a recognition block that will be displayed in the lobby at City Hall. Councilmember Holden thanked City Planner Bachler for his efforts. 5. STAFF COMMENTS A. Rice Creek Commons (TCAAP) and Joint Development Authority(JDA) Update City Administrator Perrault provided an update on TCAAP noting the Wednesday, July 25 JDA meeting has been canceled. He explained the JDA would meet next on Monday,August 6. Councilmember Holden asked when the JDA would be receiving a copy of the final MDA. City Administrator Perrault anticipated the JDA would be receiving a copy of an executive summary for the MDA prior to their August meeting. He noted the vote on the MDA would be pushed back. Councilmember Holmes requested the Council review the green infrastructure feasibility study at a future worksession meeting. Mayor Grant recommended the Council dust this document off when the City gets closer to developing TCAAP, perhaps in July of 2019. B. Transportation Update Public Works Director/City Engineer Polka reported there were issues with a retaining wall along Old Snelling which was delaying the opening of this roadway. She explained she would have more information regarding this matter on Tuesday, July 24 and would pass this information along to the Council through an administrative update. Public Works Director/City Engineer Polka stated the Johanna Marsh playground equipment had been installed and the slabs would be poured on Tuesday, July 24. Public Works Director/City Engineer Polka explained construction on the traffic signal along Highway 96 would be delayed this week due to the funeral being held for the corrections officer. She commented further on the traffic closures that would occur in the City for the funeral in order to make adequate room for the number of squad cars that would be at the funeral. C. Night to Unite Update City Clerk Hanson stated the 2018 Night to Unite will be held Tuesday, August 7. Those interested in hosting an event were encouraged to register their party with the Ramsey County Sheriffs Office by Friday, July 20, 2018. Individuals may still register their party but are not guaranteed a visit by local representatives, though they will do their best to accommodate all. ARDEN HILLS CITY COUNCIL—JULY 23, 2018 4 City Clerk Hanson reported Night to Unite information can be found on the Ramsey County Sheriff's Office website or by calling the Crime Prevention Unit at 651-266-7339. We also have a link to this information on the City's website. As of Wednesday, July 18, nineteen (19) hosts had registered their event. A final list of those participating in Night to Unite will be provided to the City Council when it becomes available. The Ramsey County Sheriffs Office has asked the Mayor and all City Councilmembers to sign a Night to Unite 2018 Proclamation. 6. APPROVAL OF MINUTES A. June 25, 2018, Special City Council Work Session B. June 25, 2018, Regular City Council C. July 9, 2018, Special Executive Closed Session D. July 9, 2018, Regular City Council MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the June 25, 2018, Special City Council Work Session meeting minutes, June 25, 2018, Regular City Council meeting minutes, July 9, 2018, Special Executive Closed Session meeting minutes; and July 9, 2018, Regular City Council meeting minutes as presented. The motion carried unanimously (5-0). 7. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve 2nd Quarter Financials C. Motion to Authorize the City Administrator to Enter into a Professional Services Agreement with Bolton& Menk, Inc., for On-Call Planning Support Services D. Motion to Approve City Administrator Performance Evaluation E. Motion to Approve an Extension until September 30, 2018 for the Deadline to File the Lake Johanna Station No. 1 Final Plat with Ramsey County F. Motion to Approve an Extension to November 15, 2018 for the Deadline to File the Minor Subdivision for a Lot Line Adjustment at 1377 Arden Oaks Drive and 1415 County Road E G. Motion to Approve Proposal from Valley Rich — Lametti Lane Catch Basin Replacement H. Motion to Approve Payment No. 3 — Osseo Construction Co., LLC — 0.5 MG Water Tower Rehabilitation 1. Motion to Approve Payment No. 1 — Sunram Construction, Inc. — Johanna Marsh Park Improvements J. Motion to Accept Resignation of City Planner K. Motion to Authorize to Post for City Planner Position MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). ARDEN HILLS CITY COUNCIL—JULY 23, 2018 5 8. PULLED CONSENT ITEMS None. 9. PUBLIC HEARINGS None. 10. NEW BUSINESS None. 11. UNFINISHED BUSINESS A. Terminate WSB Engineering Services Contract City Administrator Perrault stated the City Council tabled this item from the July 9, 2018 City Council meeting for future discussion. If City Council directs staff to terminate this contract, that is sufficient authority, staff will not need a resolution or signature from the City Council. Councilmember Holden asked if the posting had been extended. City Administrator Perrault reported the posting had been extended one week. He noted the City has received three applications to date. Public Works Director/City Engineer Polka stated she would like the City Council to wait to terminate the WSB contract until interviews are conducted. She noted she spoke with Andy Brotzler of WSB and explained he would be flexible with the City regarding a future termination date. Councilmember McClung stated given the number of applicants and the fact that the application deadline had been extended, he was not comfortable moving forward with this item. He recommended this item be postponed for one month. Councilmember Holden recommended this item not return to the City Council until the City Administrator, Mayor and Public Works Director make a determination. Councilmember Scott asked what the new deadline was for the job posting. Public Works Director/City Engineer Polka stated the new deadline was Friday, July 27. MOTION: Councilmember McClung moved and Councilmember Holmes seconded a motion to table action on this item to a time when the City Administrator, Public Works Director and Mayor determines. The motion carried (5-0). 12. COUNCIL COMMENTS ARDEN HILLS CITY COUNCIL—JULY 23, 2018 6 City Planner Bachler reported his last day with the City would be Thursday, August 9. He indicated he has enjoyed his time with the City and its residents. He explained he would be moving to a small town in New Hampshire where he would be working as a Community Development Director. He noted this move would allow him to be closer to family. Councilmember Scott stated he appreciated City Planner Bachler's service to the City and wished him well in his move. He commended staff for achieving Step 2 in the GreenStep Cities program and for achieving three distinguished budgeting awards from the MGFOA. Councilmember Scott thanked the Public Works Department staff for properly repairing the landscaping that was disturbed during a recent sewer line repair. Councilmember McClung thanked Finance Director Bauman and her staff for their great work on behalf of the City. He wished City Planner Bachler all the best and thanked him for his thoughtful service to the community. Councilmember Holmes congratulated the Finance Department for their efforts. She indicated the City would greatly miss City Planner Bachler and wished him well in his new venture. Councilmember Holmes reported the Penny Carnival would be held on Friday, July 27 from 1:00 p.m. to 3:00 p.m. at Perry Park. She noted Bark and Rec would be held on Saturday, July 28 from 1:00 p.m. to 3:00 p.m. at Perry Park. Councilmember Holmes stated she would be serving on the League of Minnesota Cities Policy Committee. Councilmember Holden commented she attended Hot Dog with a Deputy on Wednesday, July 11. She noted this was a well-attended event at Perry Park. Councilmember Holden requested the Council discuss the City's investment policy with Finance Director Bauman at a future worksession meeting. Councilmember Holden thanked City Planner Bachler for all of his efforts on behalf of the City and wished him well in his move. Mayor Grant stated City Planner Bachler and his professionalism would be greatly missed. He wished City Planner Bachler well in his move to New England. Mayor Grant congratulated staff and the City Council for achieving the Step 2 GreenStep Cities award. He also commended the Finance Department for their efforts and for receiving three distinguished awards from the MGFOA. Mayor Grant explained he attended the Hot Dog with a Deputy event and thanked all who were in attendance. He stated this was a great community event. Mayor Grant requested an update from staff regarding the upcoming election deadlines. ARDEN HILLS CITY COUNCIL—JULY 23, 2018 7 City Clerk Hanson reviewed the upcoming deadlines for the City's local elections. ADJOURN MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to adiourn. The motion carried unanimously (5-0). Mayor Grant a journed the Regular City Council Meeting at 7:57 p. J 1 e Hanson David Grant Clerk Mayor