HomeMy WebLinkAbout09-10-18-RAPPROVAL OF AGENDA
PUBLIC INQUIRIES/INFORMATIONAL
This is an opportunity for citizens to bring to the Council ’s attention any items not
currently on the agenda which are relevant to the City. In addressing the Council, you
must first state your name and address for the record. To allow adequate time for each
person wishing to address the Council, speakers must limit their comments to three
(3) minutes. Written documents may be distributed to the Council prior to the meeting
to allow a more timely presentation. Speakers should not use obscene, profane, or
threatening language, or make personal attacks. The Council may not respond to
speaker comments, engage in a debate, or take any action on the issues raised by
citizens, but may direct City staff to research or follow up on an issue, if desired by
Council. If Council directs further review by staff, the results of that review will be
presented at a following regular Council meeting.
RESPONSE TO PUBLIC INQUIRIES
STAFF COMMENTS
Rice Creek Commons (TCAAP) And Joint Development Authority (JDA) Update
Dave Perrault, City Administrator
MEMO.PDF
State Of The City Update
Dave Perrault, City Administrator
MEMO.PDF
Transportation Update
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
APPROVAL OF MINUTES
August 13, 2018 Special City Council Work Session
08 -13 -18 -SWS.PDF
August 13, 2018 Regular City Council
08 -13 -18 -R.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the
City Council and will be enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business
and considered separately in its normal sequence on the agenda.
Motion To Approve Claims And Payroll
Gayle Bauman, Finance Director
Pang Silseth, Accounting Analyst
MEMO.PDF
Motion To Approve Communications Coordinator Temporary Hours Increase
Dawn Skelly, Communications Coordinator
MEMO.PDF
Motion To Approve Change Order No. 2 And Payment No. 3 –Northwest Asphalt,
Inc. –2018 Street And Utility Improvement Project
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Motion To Approve Payment No. 4 –Sunram Construction, Inc. –Old Snelling
Watermain And Trail Improvements Project
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
Quarterly Special Assessments For Delinquent Utilities
Gayle Bauman, Finance Director
MEMO.PDF
Special Assessments For Abatement Of Nuisance At 1870 Glen Paul Avenue
Gayle Bauman, Finance Director
MEMO.PDF
Special Assessments For False Alarm Charges
Gayle Bauman, Finance Director
MEMO.PDF
Preliminary Levy And Establish Truth -In -Taxation For Proposed Taxes Payable In
2019
Gayle Bauman, Finance Director
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
NEW BUSINESS
Resolution 2018 -053 Adopting And Confirming Quarterly Special Assessments For
Delinquent Utilities
Gayle Bauman, Finance Director
MEMO.PDF
ATTACHMENT A.PDF
Resolution 2018 -054 Adopting Special Assessments For Abatement Of Nuisance
At 1870 Glen Paul Avenue
Gayle Bauman, Finance Director
MEMO.PDF
ATTACHMENT A.PDF
Resolution 2018 -055 Adopting Special Assessments For False Alarm Charges
Gayle Bauman, Finance Director
MEMO.PDF
ATTACHMENT A.PDF
2019 Tax Levy And Truth In Taxation
Resolution 2018 -056 Setting the Preliminary Levy for Taxes Payable in 2019
Resolution 2018 -057 Adopting Truth in Taxation Public Hearing Date for
Proposed Taxes Payable in 2019
Gayle Bauman, Finance Director
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Resolution 2018 -058 Accepting Bid And Awarding Old Snelling Bridge
Replacement Project Contract To Veit & Company, Inc.
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Possible Closed Session -Attorney/Client Privilege -Evaluation Of Potential
Litigation Involving TCAAP/Rice Creek Commons Redevelopment
Dave Perrault, City Administrator
MEMO.PDF
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:
David Grant
Councilmembers:
Brenda Holden
Fran Holmes
Dave McClung
Steve Scott
Regular City Council
Agenda
September 10, 2018
7:00 p.m.
City Hall
Address:
1245 W Highway 96
Arden Hills MN 55112
Phone:
651 -792 -7800
Website :
www.cityofardenhills.org
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our
long -standing tradition as a desirable City in which to live, work, and play.
CALL TO ORDER
1.
2.
3.
4.
4.A.
Documents:
4.B.
Documents:
4.C.
Documents:
5.
5.A.
Documents:
5.B.
Documents:
6.
6.A.
Documents:
6.B.
Documents:
6.C.
Documents:
6.D.
Documents:
7.
8.
8.A.
Documents:
8.B.
Documents:
8.C.
Documents:
8.D.
Documents:
9.
9.A.
Documents:
9.B.
Documents:
9.C.
Documents:
9.D.
Documents:
9.E.
Documents:
9.F.
Documents:
10.
11.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault, City Administrator MEMO.PDFState Of The City UpdateDave Perrault, City Administrator
MEMO.PDF
Transportation Update
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
APPROVAL OF MINUTES
August 13, 2018 Special City Council Work Session
08 -13 -18 -SWS.PDF
August 13, 2018 Regular City Council
08 -13 -18 -R.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the
City Council and will be enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business
and considered separately in its normal sequence on the agenda.
Motion To Approve Claims And Payroll
Gayle Bauman, Finance Director
Pang Silseth, Accounting Analyst
MEMO.PDF
Motion To Approve Communications Coordinator Temporary Hours Increase
Dawn Skelly, Communications Coordinator
MEMO.PDF
Motion To Approve Change Order No. 2 And Payment No. 3 –Northwest Asphalt,
Inc. –2018 Street And Utility Improvement Project
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Motion To Approve Payment No. 4 –Sunram Construction, Inc. –Old Snelling
Watermain And Trail Improvements Project
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
Quarterly Special Assessments For Delinquent Utilities
Gayle Bauman, Finance Director
MEMO.PDF
Special Assessments For Abatement Of Nuisance At 1870 Glen Paul Avenue
Gayle Bauman, Finance Director
MEMO.PDF
Special Assessments For False Alarm Charges
Gayle Bauman, Finance Director
MEMO.PDF
Preliminary Levy And Establish Truth -In -Taxation For Proposed Taxes Payable In
2019
Gayle Bauman, Finance Director
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
NEW BUSINESS
Resolution 2018 -053 Adopting And Confirming Quarterly Special Assessments For
Delinquent Utilities
Gayle Bauman, Finance Director
MEMO.PDF
ATTACHMENT A.PDF
Resolution 2018 -054 Adopting Special Assessments For Abatement Of Nuisance
At 1870 Glen Paul Avenue
Gayle Bauman, Finance Director
MEMO.PDF
ATTACHMENT A.PDF
Resolution 2018 -055 Adopting Special Assessments For False Alarm Charges
Gayle Bauman, Finance Director
MEMO.PDF
ATTACHMENT A.PDF
2019 Tax Levy And Truth In Taxation
Resolution 2018 -056 Setting the Preliminary Levy for Taxes Payable in 2019
Resolution 2018 -057 Adopting Truth in Taxation Public Hearing Date for
Proposed Taxes Payable in 2019
Gayle Bauman, Finance Director
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Resolution 2018 -058 Accepting Bid And Awarding Old Snelling Bridge
Replacement Project Contract To Veit & Company, Inc.
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Possible Closed Session -Attorney/Client Privilege -Evaluation Of Potential
Litigation Involving TCAAP/Rice Creek Commons Redevelopment
Dave Perrault, City Administrator
MEMO.PDF
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council AgendaSeptember 10, 20187:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.4.4.A.Documents:4.B.Documents:
4.C.
Documents:
5.
5.A.
Documents:
5.B.
Documents:
6.
6.A.
Documents:
6.B.
Documents:
6.C.
Documents:
6.D.
Documents:
7.
8.
8.A.
Documents:
8.B.
Documents:
8.C.
Documents:
8.D.
Documents:
9.
9.A.
Documents:
9.B.
Documents:
9.C.
Documents:
9.D.
Documents:
9.E.
Documents:
9.F.
Documents:
10.
11.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault, City Administrator MEMO.PDFState Of The City UpdateDave Perrault, City Administrator MEMO.PDFTransportation UpdateSue Polka, Public Works Director/City Engineer MEMO.PDFAPPROVAL OF MINUTESAugust 13, 2018 Special City Council Work Session08-13 -18 -SWS.PDFAugust 13, 2018 Regular City Council08-13 -18 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting Analyst MEMO.PDFMotion To Approve Communications Coordinator Temporary Hours IncreaseDawn Skelly, Communications Coordinator MEMO.PDFMotion To Approve Change Order No. 2 And Payment No. 3 –Northwest Asphalt, Inc. –2018 Street And Utility Improvement Project Sue Polka, Public Works Director/City Engineer MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Motion To Approve Payment No. 4 –Sunram Construction, Inc. –Old Snelling
Watermain And Trail Improvements Project
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
Quarterly Special Assessments For Delinquent Utilities
Gayle Bauman, Finance Director
MEMO.PDF
Special Assessments For Abatement Of Nuisance At 1870 Glen Paul Avenue
Gayle Bauman, Finance Director
MEMO.PDF
Special Assessments For False Alarm Charges
Gayle Bauman, Finance Director
MEMO.PDF
Preliminary Levy And Establish Truth -In -Taxation For Proposed Taxes Payable In
2019
Gayle Bauman, Finance Director
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
NEW BUSINESS
Resolution 2018 -053 Adopting And Confirming Quarterly Special Assessments For
Delinquent Utilities
Gayle Bauman, Finance Director
MEMO.PDF
ATTACHMENT A.PDF
Resolution 2018 -054 Adopting Special Assessments For Abatement Of Nuisance
At 1870 Glen Paul Avenue
Gayle Bauman, Finance Director
MEMO.PDF
ATTACHMENT A.PDF
Resolution 2018 -055 Adopting Special Assessments For False Alarm Charges
Gayle Bauman, Finance Director
MEMO.PDF
ATTACHMENT A.PDF
2019 Tax Levy And Truth In Taxation
Resolution 2018 -056 Setting the Preliminary Levy for Taxes Payable in 2019
Resolution 2018 -057 Adopting Truth in Taxation Public Hearing Date for
Proposed Taxes Payable in 2019
Gayle Bauman, Finance Director
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Resolution 2018 -058 Accepting Bid And Awarding Old Snelling Bridge
Replacement Project Contract To Veit & Company, Inc.
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Possible Closed Session -Attorney/Client Privilege -Evaluation Of Potential
Litigation Involving TCAAP/Rice Creek Commons Redevelopment
Dave Perrault, City Administrator
MEMO.PDF
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council AgendaSeptember 10, 20187:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.4.4.A.Documents:4.B.Documents:4.C.Documents:5.5.A.Documents:5.B.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:
6.D.
Documents:
7.
8.
8.A.
Documents:
8.B.
Documents:
8.C.
Documents:
8.D.
Documents:
9.
9.A.
Documents:
9.B.
Documents:
9.C.
Documents:
9.D.
Documents:
9.E.
Documents:
9.F.
Documents:
10.
11.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault, City Administrator MEMO.PDFState Of The City UpdateDave Perrault, City Administrator MEMO.PDFTransportation UpdateSue Polka, Public Works Director/City Engineer MEMO.PDFAPPROVAL OF MINUTESAugust 13, 2018 Special City Council Work Session08-13 -18 -SWS.PDFAugust 13, 2018 Regular City Council08-13 -18 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting Analyst MEMO.PDFMotion To Approve Communications Coordinator Temporary Hours IncreaseDawn Skelly, Communications Coordinator MEMO.PDFMotion To Approve Change Order No. 2 And Payment No. 3 –Northwest Asphalt, Inc. –2018 Street And Utility Improvement Project Sue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve Payment No. 4 –Sunram Construction, Inc. –Old Snelling Watermain And Trail Improvements ProjectSue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFPULLED CONSENT ITEMSThose items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda.PUBLIC HEARINGSQuarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director MEMO.PDFSpecial Assessments For Abatement Of Nuisance At 1870 Glen Paul AvenueGayle Bauman, Finance Director MEMO.PDFSpecial Assessments For False Alarm ChargesGayle Bauman, Finance Director MEMO.PDFPreliminary Levy And Establish Truth -In -Taxation For Proposed Taxes Payable In 2019Gayle Bauman, Finance Director MEMO.PDFATTACHMENT A.PDF
ATTACHMENT B.PDF
NEW BUSINESS
Resolution 2018 -053 Adopting And Confirming Quarterly Special Assessments For
Delinquent Utilities
Gayle Bauman, Finance Director
MEMO.PDF
ATTACHMENT A.PDF
Resolution 2018 -054 Adopting Special Assessments For Abatement Of Nuisance
At 1870 Glen Paul Avenue
Gayle Bauman, Finance Director
MEMO.PDF
ATTACHMENT A.PDF
Resolution 2018 -055 Adopting Special Assessments For False Alarm Charges
Gayle Bauman, Finance Director
MEMO.PDF
ATTACHMENT A.PDF
2019 Tax Levy And Truth In Taxation
Resolution 2018 -056 Setting the Preliminary Levy for Taxes Payable in 2019
Resolution 2018 -057 Adopting Truth in Taxation Public Hearing Date for
Proposed Taxes Payable in 2019
Gayle Bauman, Finance Director
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Resolution 2018 -058 Accepting Bid And Awarding Old Snelling Bridge
Replacement Project Contract To Veit & Company, Inc.
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Possible Closed Session -Attorney/Client Privilege -Evaluation Of Potential
Litigation Involving TCAAP/Rice Creek Commons Redevelopment
Dave Perrault, City Administrator
MEMO.PDF
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council AgendaSeptember 10, 20187:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.4.4.A.Documents:4.B.Documents:4.C.Documents:5.5.A.Documents:5.B.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.Documents:7.8.8.A.Documents:8.B.Documents:8.C.Documents:8.D.Documents:
9.
9.A.
Documents:
9.B.
Documents:
9.C.
Documents:
9.D.
Documents:
9.E.
Documents:
9.F.
Documents:
10.
11.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault, City Administrator MEMO.PDFState Of The City UpdateDave Perrault, City Administrator MEMO.PDFTransportation UpdateSue Polka, Public Works Director/City Engineer MEMO.PDFAPPROVAL OF MINUTESAugust 13, 2018 Special City Council Work Session08-13 -18 -SWS.PDFAugust 13, 2018 Regular City Council08-13 -18 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting Analyst MEMO.PDFMotion To Approve Communications Coordinator Temporary Hours IncreaseDawn Skelly, Communications Coordinator MEMO.PDFMotion To Approve Change Order No. 2 And Payment No. 3 –Northwest Asphalt, Inc. –2018 Street And Utility Improvement Project Sue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve Payment No. 4 –Sunram Construction, Inc. –Old Snelling Watermain And Trail Improvements ProjectSue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFPULLED CONSENT ITEMSThose items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda.PUBLIC HEARINGSQuarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director MEMO.PDFSpecial Assessments For Abatement Of Nuisance At 1870 Glen Paul AvenueGayle Bauman, Finance Director MEMO.PDFSpecial Assessments For False Alarm ChargesGayle Bauman, Finance Director MEMO.PDFPreliminary Levy And Establish Truth -In -Taxation For Proposed Taxes Payable In 2019Gayle Bauman, Finance Director MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFNEW BUSINESSResolution 2018 -053 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director MEMO.PDFATTACHMENT A.PDFResolution 2018 -054 Adopting Special Assessments For Abatement Of Nuisance At 1870 Glen Paul AvenueGayle Bauman, Finance Director MEMO.PDFATTACHMENT A.PDFResolution 2018 -055 Adopting Special Assessments For False Alarm ChargesGayle Bauman, Finance Director MEMO.PDFATTACHMENT A.PDF2019 Tax Levy And Truth In TaxationResolution 2018 -056 Setting the Preliminary Levy for Taxes Payable in 2019Resolution 2018 -057 Adopting Truth in Taxation Public Hearing Date for Proposed Taxes Payable in 2019Gayle Bauman, Finance Director MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFResolution 2018 -058 Accepting Bid And Awarding Old Snelling Bridge Replacement Project Contract To Veit & Company, Inc.Sue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Possible Closed Session -Attorney/Client Privilege -Evaluation Of Potential
Litigation Involving TCAAP/Rice Creek Commons Redevelopment
Dave Perrault, City Administrator
MEMO.PDF
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council AgendaSeptember 10, 20187:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.4.4.A.Documents:4.B.Documents:4.C.Documents:5.5.A.Documents:5.B.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.Documents:7.8.8.A.Documents:8.B.Documents:8.C.Documents:8.D.Documents:9.9.A.Documents:9.B.Documents:9.C.Documents:9.D.Documents:9.E.Documents:
9.F.
Documents:
10.
11.
Page 1 of 1
STAFF COMMENTS – 4A
MEMORANDUM
DATE: September 10, 2018
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
A verbal update will be provided at the City Council meeting.
Page 1 of 1
DATE: September 10, 2018
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: State of the City Update
Two State of the City events will be held this year:
• Thursday, September 27, 7:30 to 9:00 a.m. at the Tavern Grill restaurant
• Tuesday, October 2, 6:30 to 8:00 p.m. at City Hall
Councilmembers will give presentations covering Rice Creek Commons/TCAAP, development
projects, transportation improvements, and more. Arden Hills businesses and residents are
encouraged to attend one of the events (the presentations will be the same at both events.)
STAFF COMMENTS – 4B
MEMORANDUM
Page 1 of 1
STAFF COMMENTS – 4C
MEMORANDUM
DATE: September 10, 2018
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Sue Polka, Public Works Director/City Engineer
SUBJECT: Transportation Update
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
A verbal update will be provided at the City Council meeting.
Approved: September 10, 2018
CITY OF ARDEN HILLS, MINNESOTA
SPECIAL CITY COUNCIL WORK SESSION
AUGUST 13, 2018
6:00 P.M. - ARDEN HILLS CITY HALL
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Grant called to order the Special City
Council Work Session at 6:00 p.m.
Present: Mayor David Grant; Councilmembers Brenda Holden, Fran Holmes and
Steve Scott
Absent: Councilmember Dave McClung (Excused)
Also present: City Administrator Dave Perrault; Public Works Director/City Engineer Sue
Polka; Communications Coordinator Dawn Skelly; and City Clerk Julie Hanson
1. AGENDA ITEMS
A. State Fair No Parking – North Heights Church Park and Ride
Public Works Director/City Engineer Polka stated that she worked with the Ramsey County
Sheriff’s office to create preliminary plan for designating no parking areas near North Heights
Church as this is now a Park and Ride location.
Public Works Director/City Engineer Polka stated signs would be placed on the east/west
portion of Keithson Drive and the north/south potion of Royal Hills Drive between Keithson Drive
and Arden View Drive. She noted that Snelling Avenue is already permanently signed for no
parking but additional no parking signs would be put in place between the existing permanent
signs due to spacing. She stated staff will keep an eye on this area and address issues if the need
arises.
A discussion ensued regarding the locations of the new no parking signs in the North Heights
Church area
B. Website Upgrade Project
Communications Coordinator Skelly presented the greyscale layout provided by CivicPlus. She
explained that this is a wireframe layout before the design phase and represents a broad look at the
new website.
ARDEN HILLS CITY COUNCIL SPECIAL WORK SESSION – JUNE 25, 2018 2
Councilmember Holmes stated that navigation on a mobile phone is a significant problem with
the City’s current website and asked if this would improve with the new website.
Communications Coordinator Skelly indicated that the new website is designed with mobile
response and tablet use in mind, with scrolling made easier and stacking of the most important
information near the top.
Communications Coordinator Skelly explained that the greyscale lays out where the buttons and
links will be located. She reviewed how the news carousel will function to display more than four
topics as the current website does now. She also reviewed the sections pertaining to the City’s
calendar, which will display City events, City meetings and Park and Recreation schedule. She
pointed out the Quick Links, which will display timely updates, and that the Spotlight section
pertains to long-term or evergreen items such as TCAAP/Rice Creek Commons and GreenStep
Cities.
A discussion ensued regarding which informational buttons should be most prominent, ease of use
for mobile phone and tablet users, and accessibility to residents.
Councilmember Holmes requested that contact information for City staff be readily accessible
and easy to locate.
A discussion ensued regarding the options for adding City staff directory information.
A discussion ensued regarding the current website’s I Want To/Help Center function.
Communications Coordinator Skelly provided examples of other cities’ websites (Edina, MN;
Hopkins, MN; Big Lake, MN: McKinney, TX; Troy, MI).
Councilmember Holden asked about using multiple colors and whether or not it would be more
confusing or distracting for users.
Communications Coordinator Skelly stated that CivicPlus follows all ADA guidelines for use of
color and contrast.
Mayor Grant stated that he liked the idea of using more color as that would make the website
more vibrant.
A discussion ensued regarding the Council’s desire to incorporate more color on the new website,
while ensuring the website is user friendly to Arden Hills’ elderly community.
The Council directed staff to request CivicPlus present a palette that incorporates more colors but
to keep in mind readability, contrast, font size and style, and ADA standards.
2. COUNCIL/STAFF COMMENTS
None.
ARDEN HILLS CITY COUNCIL SPECIAL WORK SESSION – JUNE 25, 2018 3
ADJOURN
Mayor Grant adjourned the Special City Council Work Session at 6:55 p.m.
__________________________ __________________________
Julie Hanson David Grant
City Clerk Mayor
Approved: September 10, 2018
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
AUGUST 13, 2018
7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City
Council meeting at 7:00 p.m.
Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, and
Steve Scott
Absent: Councilmember Dave McClung (excused)
Also present: City Administrator Dave Perrault; Public Works Director/City Engineer
Sue Polka; Finance Director Gayle Bauman; and City Clerk Julie Hanson
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
MOTION: Councilmember Holmes moved and Councilmember Holden seconded a
motion to approve the meeting agenda as presented. The motion carried
unanimously (4-0).
2. PUBLIC INQUIRIES/INFORMATIONAL
Vince Pellegrin, 1977 Thom Drive, expressed frustration with the construction activity on his
street. He stated he has been communicating with City staff and the Ramsey County Sheriff’s
office. He shared several photographs with the Council and noted three homes were being built
on Thom Drive. He explained the contractors for these homes were relieving themselves in the
street, littering, and knocking over mailboxes. He reported the contractors also park equipment in
front of his driveway, therefore blocking his access. He indicated the police have been called for
this. In addition, the police have been called due to the fact the contractor was starting work prior
to 7:00 a.m. He stated he was really frustrated with the fact the contractor had fractured his street
and the street would now be damaged permanently.
Mayor Grant requested staff provide the Council with a summary of actions that have been taken
to address Mr. Pellegrin’s concerns at the August 27, 2018 Council meeting.
ARDEN HILLS CITY COUNCIL – AUGUST 13, 2018 2
Gregg Larson, 3377 North Snelling Avenue, commented the Council recently discussed further
communications being provided by a service warranty company that has partnered with the City.
He thanked the Council for hearing the public’s concerns and for requiring this company to
provide any and all future communications to the Council for review prior to being sent to
residents. He encouraged the Council to have all future mailings be sent on the company’s
letterhead and envelopes and that the City logo not be used. In addition, he did not want to see the
City of Arden Hills on the signature line.
3. RESPONSE TO PUBLIC INQUIRIES
None.
4. STAFF COMMENTS
A. Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update
City Administrator Perrault provided an update on TCAAP stating the Monday, August 6, 2018
JDA meeting was canceled due to lack of pressing agenda items. He reported the JDA would
meet next on Tuesday, September 4. He stated the Civic Site Task Force met on Tuesday, July
31, 2018 and noted the group held a brainstorming session with HGA.
Councilmember Holden questioned why the JDA had not met with Alatus to make them the sole
negotiator for the project.
City Administrator Perrault explained Alatus believes they have enough momentum going
forward and did not feel it was necessary to extend the PDA at this point.
B. Transportation Update
Public Works Director/City Engineer Polka reported progress has been made on Old Snelling
noting this roadway was now open at the railroad bridge.
Public Works Director/City Engineer Polka provided the Council with an update on the City
street improvement project.
Public Works Director/City Engineer Polka explained the County Road F project has been
slowed down by utility relocations and watermain work. She anticipated this project would be
extended out to October.
Councilmember Holmes asked if the Old Snelling road lanes were narrower than a regular City
street.
Public Works Director/City Engineer Polka reported the roadway lanes are 11 feet in width and
while most City streets were 12 feet wide, 11 feet wide is an acceptable standard.
5. APPROVAL OF MINUTES
ARDEN HILLS CITY COUNCIL – AUGUST 13, 2018 3
None.
6. CONSENT CALENDAR
A. Motion to Approve Consent Agenda Item - Claims and Payroll
B. Motion to Accept Resignation of Roberta Thompson from the Planning
Commission
C. Motion to Adopt Resolution 2018-047 Approving Charitable Gambling License –
St. Katherine Ukrainian Orthodox Church
D. Motion to Authorize Appointment of Recreation Programmer
E. Motion to Approve Change Order No. 1 and Payment No. 2 – Northwest Asphalt,
Inc. – 2018 Street and Utility Improvement Project
F. Motion to Approve Change Orders No. 1 and 2 and Payment No. 3 – Sunram
Construction, Inc. – Old Snelling Watermain and Trail Improvements
G. Motion to Adopt Resolution 2018-048 Approving Plans and Specifications and
Ordering Advertisement for Bids – Old Snelling Bridge Replacement
H. Motion to Authorize Purchase of Materials and Equipment Rental – Harriet
Avenue Overlay
I. Motion to Approve Professional Services Agreement for On Call Engineering
Services – H.R. Green
J. Motion to Authorize Purchase of Temporary and Permanent Drainage and Utility
Easements – 2018 Street and Utility Improvement Project
K. Motion to Approve Payment No. 2 – Sunram Construction, Inc. – Johanna Marsh
Park Improvement Project
L. Motion to Approve Resolution 2018-049 – Highway 10 Watermain Permit to
Construct
M. Motion to Approve Payment No. 4 – Osseo Construction Co., LLC – 0.5 MG
Water Tower Rehabilitation
N. Motion to Approve Gate Valve Replacement – Dunlap Street – Valley Rich
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve the Consent Calendar as presented and to authorize
execution of all necessary documents contained therein. The motion carried
unanimously (4-0).
7. PULLED CONSENT ITEMS
None.
8. PUBLIC HEARINGS
None.
9. NEW BUSINESS
None.
ARDEN HILLS CITY COUNCIL – AUGUST 13, 2018 4
10. UNFINISHED BUSINESS
None.
11. COUNCIL COMMENTS
Councilmember Scott thanked all residents who hosted and participated in the Night to Unite
events last week.
Councilmember Scott encouraged the public to get out and vote on Tuesday, August 14, 2018
for the primary election.
Councilmember Scott invited the public to attend the joint meeting and BBQ being hosted by the
PTRC and Beyond the Yellow Ribbon on Monday, August 20 at 6:00 p.m. at Cummings Park.
Councilmember Holmes stated she also had the privilege of attending a number of neighborhood
events during Night to Unite. She thanked Sergeant Kevin Otto for allowing her to ride along
with him.
Councilmember Holden suggested staff send thank you notes to the residents that hosted
neighborhood parties for Night to Unite. The Council supported this recommendation and asked
that these thank you notes be signed by the entire Council.
Councilmember Holden requested the sewer warranty issue be placed on the next Council
worksession agenda for further discussion.
Mayor Grant commented he attended six or seven events during Night to Unite where he
received many questions from the public regarding TCAAP and street improvements. He thanked
all of the residents that planned and hosted the neighborhood parties.
City Clerk Hanson explained today marked the end of early voting for the Primary Election and
noted polls would open at 7:00 a.m. and would close at 8:00 p.m. on Tuesday, August 14, 2018.
ADJOURN
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to adjourn. The motion carried unanimously (4-0).
Mayor Grant adjourned the Regular City Council Meeting at 7:34 p.m.
__________________________ __________________________
Julie Hanson David Grant
City Clerk Mayor
Page 1 of 1
CONSENT ITEM 6A
MEMORANDUM
DATE: September 10, 2018
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Gayle Bauman, Finance Director
Pang Silseth, Accounting Analyst
SUBJECT: Claims & Payroll
Budgeted Amount: Actual Amount: Funding Source:
NA NA NA
Council Should Consider the Following Options:
A. Approve Claims and Payroll
Or
B. Reject Claims and Payroll
Supporting Documents:
Payroll
2018 Payroll #18 ....................................................................................... $ 90,973.51
Total Payroll ....................... $ 90,973.51
Accounts Payable Claims Through 09/07/2018
Paid Claims---08/25/2018 through 09/07/2018
(Check No. 47823 – 47844 and ACH Checks) ......................................... $ 83,826.83
Total Accounts Payable ..... $ 83,826.83
Total Claims ..... $ 174,800.34
CITY OF ARDEN HILLS
PAYROLL # 18
CHECKS DATED: 09/07/18
Biweekly: 08/18/18 - 08/31/18
EMPLOYEE DEDUCTIONS AMT.Payment Method
FIT 5,004.59 EFT
SIT 2,528.31 EFT
FICA Oasdi 3,695.36 EFT
FICA Medicare 864.24 EFT
TOTAL TAXES 12,092.50
Health Premium 1,349.13 A/P Check*
Dental Premium 166.07 A/P Check*
FSA Health Care Reimb. 0.00 A/P Check*
FSA Dependent Care Reimb. 0.00 A/P Check*
TOTAL FLEXIBLE SPENDING 1,515.20
HSA Health Saving 150.00
Health Care Savings Plan-Retirement EFT
Health Care Savings Plan-2% 393.06 EFT
Health Care Savings Plan-4% 479.91 EFT
TOTAL HEALTH SAVINGS 1,022.97
PERA 3,509.25 EFT
ICMA 1,938.69 EFT
Central Pension Fund-Union 614.40 A/P Check*
MN State Retirement System 0.00 EFT
TOTAL RETIREMENT 6,062.34
IUOE 49 Dues (Union) 140.00 A/P Check*
LTD/STD Insurance 1,030.37 A/P Check*
PERA Life Insurance 24.00 A/P Check*
Life/Addl/Dep Life 78.00 A/P Check*
UNUM 19.51 A/P Check*
AFLAC 64.56 EFT
TOTAL VOLUNTARY 1,356.44
Total Employee Deductions 22,049.45
Net Payroll 50.79
Direct Deposit 39,746.26 EFT
Gross Payroll Tie-Out 61,846.50
STD/LTD Gross - Up
Plus City Paid Benefit 29,177.80
ICMA Benefit Held 0.00
TOTAL PAYROLL COST 90,973.51
FICA TIE-OUT
Gross Payroll 61,846.50
Less Total FSA 1,515.20
Plus Employer Match ICMA 0.00
Plus ICMA Benefit Held 0.00
Net P/R Subject to FICA 60,331.30
FICA Oasdi @ 6.20% 3,695.36
FICA Medicare @ 1.45% 864.24
Note: Federal and State Payroll Tax obligations are satisfied by means
of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans-
fers are typically made two business days after the payroll date.
* A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report.
Checks may be paid this week or the following week.
81.40
4,407.57
81.40
358.44
17,734.43
772.30
18,506.73
1,622.50
1,622.50
4,049.13
4,559.60
CITY BENEFIT
3,695.36
864.24
Page 1 of 1
CONSENT ITEM – 6B
MEMORANDUM
DATE: September 10, 2018
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Dawn Skelly, Communications Coordinator
SUBJECT: Communications Coordinator Temporary Hours Increase
Budgeted Amount: Actual Amount: Funding Source:
$8,500 $11,500 Salary Allocation
Council Should Consider
Approving a request for additional staff time to complete website milestones. The request is for
an additional seven hours per week for the Communications Coordinator for 16 weeks,
beginning September 11, 2018 and ending December 31, 2018.
Background/Discussion
Council reviewed progress of the website project to date, as well as increased need for additional
hours to improve content and navigation and complete user testing and revisions.
Page 1 of 2
DATE: September 10, 2018
TO: Honorable Mayor and City Councilmembers
David Perrault, City Administrator
FROM: Sue Polka , Public Works Director/City Engineer
SUBJECT: 2018 Street and Utility Improvement Project – Change Order No. 2 and
Payment No. 3
Budgeted Amount: Actual Amount: Funding Source s:
$3,300,000 $2,537,709.39 PIR, Special Assessments,
Utility Funds
Council Should Consider
The City Council is requested to approve:
• Change Order No. 2 for the 2018 Street and Utility Improvement Project in the amount of
$5,705.00
• Payment No. 3 for the 2018 Street and Utility Improvement Project to Northwest
Asphalt, Inc.in the amount of $415,613.28.
Background/Discussion
On March 26, 2018, the City Council adopted Resolution 2018-034 Awarding the 2018 Street
and Utility Improvement Project to Northwest Asphalt, Inc . in the amount of $2,491,595.86. On
June 25, 2018, the City Council approved the first payment in the amount of $83,641.23. On
August 13, 2018, the City Council approved the second payment in the amount of $323,681.84.
Prior to the construction of the storm sewer between Indian Oaks Court and Colleen Avenue,
chain link fenced needed to be temporarily removed and stored onsite. The contractor salvaged
the fence, installed the storm sewer, and will reinstall the fence. WSB has provided a
recommendation to approve Change Order No. 2 in the amount of $5,705.00 (Attachment A).
Change Order No. 2 is included as Attachment B.
CONSENT ITEM – 6C
MEMORANDUM
Page 2 of 2
The project is approximately 36% complete with the reclamation area complete. Wa termain and
storm sewer in the Floral neighborhood are complete, and grading is underway. Watermain
work in the Indian Oaks neighborhood is underway. Five percent is being withheld from the
work completed in accordance with the contract documents. The third payment is in the amount
of $415,613.28. WSB has provided a recommendation to pay the third voucher (Attachment B).
Staff recommends that Council approve Payment No. 3 (Attachment C).
Attachments
Attachment A: Change Order No. 2
Attachment B: WSB Letter – Payment No. 3 & Change Order No. 2
Attachment C: Payment No. 3
2018 STREET AND UTILITY IMPROVEMENT PROJECT 8/24/2018
CITY PROJECT NO. PW-17-0102
CITY OF ARDEN HILLS, MN
WSB PROJECT NO. R-010111-000
Item No.Mat. No.Description Unit Price Qty Extended Amount
186 2104.521 SALVAGE FENCE LIN FT $10.00 163 $1,630.00
187 2557.603 INSTALL SALVAGED FENCE LIN FT $25.00 163 $4,075.00
$5,705.00
Item No.Mat. No.Description Unit Price Qty Extended Amount
$0.00
TOTAL ADJUSTMENT TO ORIGINAL CONTRACT AMOUNT $5,705.00
TOTAL DELETED ITEMS CHANGE ORDER NO. 2
TOTAL ADDED ITEMS CHANGE ORDER NO. 2
CHANGE ORDER NO. 2 DETAIL
ADDED ITEMS
DELETED ITEMS
K:\010111-000\Admin\Construction Admin\Change Orders\
010111-000 Change Order 2CO2 Detail
701 Xenia Avenue South | Suite 300 | Minneapolis, MN 55416 | (763) 541-4800
Building a legacy – your legacy.
Equal Opportunity Employer | wsbeng.com
K:\010111-000\Admin\Construction Admin\Pay Vouchers\R-010111-000 CST LTR VO 3 & CO 2 CTY-s polka-083018.docx
August 30, 2018
Ms. Sue Polka, PE
Public Works Director/City Engineer
City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112
Re: Change Order No. 2 and
Construction Pay Voucher No. 3
2018 Street and Utility Improvement Project
City Project No. PW -17-0102
City of Arden Hills, MN
WSB Project No. R-010111-000
Dear Ms. Polka:
Please find enclosed for your review and approval Change Order No. 2 and Construction Pay Voucher
No. 3 for the above-referenced project. Change Order No. 2 is for salvaging and installing the salvaged
fence in order to complete the storm sewer improvements. The total amount of Change Order No. 2 is
$5,705.00, resulting in a revised contract amount of $2,537,709.39. No change in contract time is
proposed with this change order.
The quantities completed to date have been reviewed and agreed upon by the contractor, and we hereby
recommend that the City of Arden Hills approve Change Order No. 2 in the amount of $5,705.00, and
Construction Pay Voucher No. 3 in the amount of $415,613.28, for Northwest Asphalt, Inc. Once
processed, please keep one copy of each document for your records and return two copies of each
document to our office, one for the contractor and one for our files.
If you have any questions or comments regarding the enclosed, please contact me at (763) 762-2801.
Thank you.
Sincerely,
WSB & Associates, Inc.
Kelsey Gelhar, EIT
Project Engineer
Enclosures
srb
Page 1 of 2
DATE: September 10, 2018
TO: Honorable Mayor and City Councilmembers
David Perrault, City Administrator
FROM: Sue Polka , Public Works Director/City Engineer
SUBJECT: Old Snelling Watermain and T rail – Payment No. 4
Budgeted Amount: Actual Amount: Funding Source s:
$2,977,000 $3,737,959.68 Ramsey County/MSAS, PIR,
Development Reimbursement,
Water Utility
Council Should Consider
The City Council is requested to approve:
• Payment No . 4 for the Old Snelling Trail and Watermain Improvements Contract to
Sunram Construction, Inc. in the amount of $708,716.22.
Discussion
On March 26, 2018, the City Council adopted Resolution 2018-022 Awarding the Old Snelling
Trail and Watermain Improvements to Sunram Construction, Inc. in the amount of
$3,376,269.85. On June 11, 2018, the City Council approved the first payment in the amount of
$270,512.93. On June 25, 2018, the City Council approved the second payment in the amount of
$582,541.66. On August 13, 2018, the City Council approved the third payment in the amount
of $776,494.00, which included two change orders .
The trail and watermain portions of the project are underway and the project is approximately
68% complete with removals completed, storm sewer work nearing completion, watermain
nearing completion, the CR E2 trail nearing completion, the CR E and Old Snelling trails graded ,
and curb installation nearing completion. Five percent is being withheld from the work
completed in accordance with the contract documents. The fourth payment is in the amount of
$708,716.22. WSB has provided a recommendation to pay the fourth voucher (Attachment A).
Staff recommends that Council approve Payment No. 4 (Attachment B).
CONSENT ITEM – 6D
MEMORANDUM
Page 2 of 2
Attachments
Attachment A: WSB Letter – Payment No. 4
Attachment B: Payment No. 4
701 Xenia Avenue South | Suite 300 | Minneapolis, MN 55416 | (763) 541-4800
Building a legacy – your legacy.
Equal Opportunity Employer | wsbeng.com
K:\03455-140\Admin\Construction Admin\Pay Vouchers\3455-140 CST LTR VO 4 CTY-s polka-083118.docx
August 31, 2018
Ms. Sue Polka, PE
Public Works Director/City Engineer
City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112
Re: Construction Pay Voucher No. 4
Old Snelling Trail Extension & Watermain Improvements
City Project No. PW -17-0100
S.A.P. 187-020-021 / 187-020-022 / 187-020-023
City of Arden Hills, MN
WSB Project No. 3455-140
Dear Ms. Polka:
Please find enclosed Construction Pay Voucher No. 4 in the amount of $708,716.22 for the above-
referenced project. The quantities completed to date have been reviewed and agreed upon by the
contractor, and we hereby recommend that the City of Arden Hills approve Construction Pay Voucher No.
4 in the amount of $708,716.22 for Sunram Construction, Inc. Once processed, please keep one copy for
your records and return two copies to our office, one for the contractor and one for our files.
If you have any questions or comments regarding the enclosed, please contact me at (763) 286-6141.
Sincerely,
WSB & Associates, Inc.
Craig Alberg, PE
Project Manager
Enclosures
srb
1 05/07/2018 05/24/2018 $284,750.45 $14,237.52 $270,512.93
2 05/25/2018 06/20/2018 $613,201.75 $30,660.09 $582,541.66
3 06/21/2018 07/27/2018 $817,362.11 $40,868.11 $776,494.00
4 07/28/2018 08/24/2018 $746,017.07 $37,300.85 $708,716.22
Totals: $2,461,331.38 $123,066.57 $2,338,264.81
03455-14 Payment Summary
No. From Date To Date
Work Certified
Per Pay Voucher
Amount Retained
Per Pay Voucher
Amount Paid
Per Pay Voucher
001 168,165.80 8,408.29 161,021.96 -1,264.45 159,757.51
002 149,486.34 7,474.32 102,689.15 39,322.87 142,012.02
003 1,193,250.45 59,662.52 600,881.07 532,706.86 1,133,587.93
004 950,428.78 47,521.44 764,956.42 137,950.92 902,907.34
Totals: $2,461,331.37 $123,066.57 $1,629,548.60 $708,716.20 $2,338,264.80
03455-14 Funding Category Report
Funding
Category
No.
Work
Certified
To Date
Less
Amount
Retained
Less
Previous
Payments
Amount Paid
This
Pay Voucher
Total
Amount Paid
To Date
01 Municipal State Aid -1,264.45 270,396.80 270,396.80 159,757.51
02 Municipal State Aid 39,322.87 198,492.75 198,492.75 142,012.02
03 Municipal State Aid 532,706.86 2,197,927.75 1,978,913.30 1,133,587.93
04 Local 137,950.92 1,071,142.38 928,467.00 902,907.34
Totals: $708,716.20 $3,737,959.68 $3,376,269.85 $2,338,264.80
03455-14 Funding Source Report
Accounting
No.
Funding
Source
Amount Paid
This
Pay Voucher
Revised
Contract
Amount
Funds
Encumbered
To Date
Paid To
Contractor
To Date
CITY OF ARDEN HILLS
1245 West Highway 96
Arden Hills, MN 55112
Project No. 03455-14
Pay Voucher No. 4
Page 2
SCHEDULE A - TRAIL IMPROVEMENTS - SOUTH OLD SNELLING TRAIL
1 2021.501 MOBILIZATION LS $300,000.00 0.6 0 $0.00 0.6 $180,000.00
2 2101.501 CLEARING ACRE $11,000.00 0.17 0 $0.00 0.17 $1,870.00
3 2101.502 CLEARING TREE $315.00 2 0 $0.00 1 $315.00
4 2101.506 GRUBBING ACRE $11,000.00 0.17 0 $0.00 0.17 $1,870.00
5 2101.507 GRUBBING TREE $315.00 2 0 $0.00 1 $315.00
6 2104.501
REMOVE
CONCRETE CURB L F $7.40 1170 500 $3,700.00 1062 $7,858.80
7 2104.501 REMOVE FENCE L F $13.50 190 30 $405.00 30 $405.00
8 2104.503
REMOVE
BITUMINOUS
WALK
S F $1.60 170 252 $403.20 252 $403.20
9 2104.505
REMOVE
CONCRETE
DRIVEWAY
PAVEMENT
S Y $19.30 40 15 $289.50 36 $694.80
10 2104.505
REMOVE
BITUMINOUS
DRIVEWAY
PAVEMENT
S Y $3.80 340 54 $205.20 54 $205.20
11 2104.505
REMOVE
BITUMINOUS
PAVEMENT
S Y $4.15 2490 17 $70.55 3188 $13,230.20
12 2104.511
SAWING
CONCRETE
PAVEMENT (FULL
DEPTH)
L F $4.75 40 24 $114.00 1925 $9,143.75
13 2104.513
SAWING BIT
PAVEMENT (FULL
DEPTH)
L F $1.85 2070 24 $44.40 1999 $3,698.15
14 2104.521
SALVAGE
GUARDRAIL L F $29.00 20 0 $0.00 0 $0.00
15 2104.523 SALVAGE SIGN EACH $21.00 14 0 $0.00 8 $168.00
16 2104.523
SALVAGE AND
REINSTALL
MAILBOX
EACH $90.00 10 0 $0.00 0 $0.00
17 2104.523
SALVAGE
PEDESTRIAN
PUSH BUTTON
STATION
EACH $5,000.00 1 0 $0.00 0 $0.00
18 2104.601
SALVAGE AND
REINSTALL
LANDSCAPE
STRUCTURES
LS $3,400.00 1 0.5 $1,700.00 0.5 $1,700.00
19 2105.501
COMMON
EXCAVATION (EV)
(P)
C Y $13.25 223 0 $0.00 223 $2,954.75
20 2105.507
SUBGRADE
EXCAVATION (EV)C Y $15.35 472 0 $0.00 1930 $29,625.50
21 2105.522
SELECT
GRANULAR C Y $28.75 1216 1158 $33,292.50 2767 $79,551.25
03455-14 Project Material Status
Line Item Description Units Unit Price
Contract
Quantity
Quantity
This
Pay
Voucher
Amount This
Pay Voucher
Quantity
To Date
Amount
To Date
CITY OF ARDEN HILLS
1245 West Highway 96
Arden Hills, MN 55112
Project No. 03455-14
Pay Voucher No. 4
Page 3
BORROW (CV)
22 2105.601 DEWATERING LS $9,900.00 1 1 $9,900.00 1 $9,900.00
23 2105.604
GEOTEXTILE
FABRIC TYPE V S Y $3.00 320 100 $300.00 100 $300.00
24 2105.604 GEOGRID S Y $5.00 160 672 $3,360.00 672 $3,360.00
25 2123.610
STREET
SWEEPER (WITH
PICKUP BROOM)
HOUR $150.00 30 14 $2,100.00 30 $4,500.00
26 2211.501
AGGREGATE
BASE CLASS 5 TON $22.80 2070 992.07 $22,619.20 2470.07 $56,317.60
27 2357.502
BITUMINOUS
MATERIAL FOR
TACK COAT
GAL $1.05 210 100 $105.00 100 $105.00
28 2360.503
TYPE SP 9.5
WEARING
COURSE MIX
(2,B), 3.0" THICK
S Y $16.00 3300 0 $0.00 0 $0.00
29 2360.503
TYPE SP 9.5
WEARING
COURSE MIX (2,B)
2.5" THICK
(DRIVEWAY)
S Y $32.00 230 0 $0.00 0 $0.00
30 2360.505
TYPE SP 12.5 BIT
MIXTURE FOR
PATCHING
TON $115.00 500 292.86 $33,678.90 292.86 $33,678.90
31 2411.618
PREFABRICATED
MODULAR BLOCK
WALL
S F $63.00 2488 1247 $78,561.00 1759 $110,817.00
32 2411.618
ANTI-GRAFFITI
COATING S F $3.25 2488 0 $0.00 0 $0.00
33 2451.501
STRUCTURE
EXCAVATION
CLASS U
C Y $19.45 170 142 $2,761.90 142 $2,761.90
34 2451.503
GRANULAR
BACKFILL (LV)C Y $28.75 210 0 $0.00 0 $0.00
35 2452.618
STEEL SHEET
PILING
(TEMPORARY)
S F $41.00 1070 1325 $54,325.00 1325 $54,325.00
36 2502.601
IRRIGATION
SYSTEM
PROVISION
LS $10,000.00 1 0 $0.00 0 $0.00
37 2505.601
UTILITY
COORDINATION LS $10,000.00 1 0.5 $5,000.00 1 $10,000.00
38 2521.501
6" CONCRETE
WALK S F $13.25 660 0 $0.00 0 $0.00
39 2531.501
CONCRETE CURB
& GUTTER
DESIGN B624
L F $25.75 2010 1541.5 $39,693.63 1541.5 $39,693.63
40 2531.501
CONCRETE CURB
& GUTTER
DESIGN D424
L F $28.25 60 0 $0.00 0 $0.00
03455-14 Project Material Status
Line Item Description Units Unit Price
Contract
Quantity
Quantity
This
Pay
Voucher
Amount This
Pay Voucher
Quantity
To Date
Amount
To Date
CITY OF ARDEN HILLS
1245 West Highway 96
Arden Hills, MN 55112
Project No. 03455-14
Pay Voucher No. 4
Page 4
41 2531.507
6" CONCRETE
DRIVEWAY
PAVEMENT
S Y $78.00 150 0 $0.00 0 $0.00
42 2531.601
ADA COMPLIANCE
SUPERVISOR L S $850.00 1 0 $0.00 0 $0.00
43 2531.604
7" CONCRETE
VALLEY GUTTER S Y $107.00 90 0 $0.00 0 $0.00
44 2531.618
TRUNCATED
DOMES S F $49.50 131 0 $0.00 0 $0.00
45 2540.602
MAIL BOX
(TEMPORARY)EACH $16.00 10 0 $0.00 0 $0.00
46 2554.603
INSTALL
GUARDRAIL L F $43.00 20 0 $0.00 0 $0.00
47 2557.501
WIRE FENCE
DESIGN 48V-9322 L F $29.50 550 0 $0.00 0 $0.00
48 2557.501
WIRE FENCE
DESIGN SPECIAL
VINYL COATED
L F $38.00 422 0 $0.00 0 $0.00
49 2563.601
TRAFFIC
CONTROL LS $40,000.00 1 0.25 $10,000.00 1 $40,000.00
50 2564.531
SIGN PANELS
TYPE SPECIAL S F $41.00 40 0 $0.00 0 $0.00
51 2564.531
SIGN PANELS
TYPE C S F $37.00 27 0 $0.00 0 $0.00
52 2564.602 INSTALL SIGN EACH $155.00 14 0 $0.00 0 $0.00
53 2565.602
INSTALL APS PED
PUSH BUTTON
STATION
EACH $12,000.00 1 0 $0.00 0 $0.00
54 2573.502
SILT FENCE, TYPE
MS L F $2.50 1160 0 $0.00 0 $0.00
55 2573.505
FLOTATION SILT
CURTAIN TYPE
STILL WATER
L F $17.00 120 0 $0.00 450 $7,650.00
56 2573.530
STORM DRAIN
INLET
PROTECTION
EACH $150.00 16 3 $450.00 5 $750.00
57 2573.533
SEDIMENT
CONTROL LOG
TYPE WOOD
FIBER
L F $3.10 2300 0 $0.00 2244 $6,956.40
58 2573.535
STABILIZED
CONSTRUCTION
EXIT
LS $800.00 1 0 $0.00 0 $0.00
59 2574.508
FERTILIZER TYPE
3 LB $1.75 50 30 $52.50 30 $52.50
60 2574.525
BOULEVARD
TOPSOIL
BORROW
C Y $25.00 330 0 $0.00 0 $0.00
61 2575.501 SEEDING ACRE $5,460.00 0.24 0 $0.00 0 $0.00
62 2575.502
SEED MIXTURE
25-121 LB $9.00 20 20 $180.00 20 $180.00
03455-14 Project Material Status
Line Item Description Units Unit Price
Contract
Quantity
Quantity
This
Pay
Voucher
Amount This
Pay Voucher
Quantity
To Date
Amount
To Date
CITY OF ARDEN HILLS
1245 West Highway 96
Arden Hills, MN 55112
Project No. 03455-14
Pay Voucher No. 4
Page 5
63 2575.502
SEED MIXTURE
36-711 LB $41.00 10 0 $0.00 0 $0.00
64 2575.505
SODDING TYPE
LAWN S Y $5.55 2470 0 $0.00 0 $0.00
65 2575.523
EROSION
CONTROL
BLANKETS
CATEGORY 3N
S Y $2.60 210 0 $0.00 25 $65.00
66 2575.535
WATER (TURF
ESTABLISHMENT)MGAL $47.50 50 0 $0.00 0 $0.00
67 2575.560
HYDRAULIC
MULCH MATRIX LB $3.60 150 0 $0.00 0 $0.00
68 2582.502
4" SOLID LINE
PAINT L F $0.65 2780 0 $0.00 0 $0.00
69 2582.502
4" SOLID LINE
EPOXY L F $0.70 2070 0 $0.00 0 $0.00
70 2564.603
4" SOLID LINE
YELLOW - EPOXY L F $0.70 200 0 $0.00 0 $0.00
71 2582.618
CROSSWALK
MARKING-EPOXY S F $16.00 40 0 $0.00 0 $0.00
Totals For Section SCHEDULE A - TRAIL IMPROVEMENTS -
SOUTH OLD SNELLING TRAIL:$303,311.48 $715,421.53
SCHEDULE B - TRAIL IMPROVEMENTS - NORTH OLD SNELLING TRAIL
72 2021.501 MOBILIZATION LS $300,000.00 0.3 0.25 $75,000.00 0.3 $90,000.00
73 2101.501 CLEARING ACRE $5,300.00 0.3 0 $0.00 0.35 $1,855.00
74 2101.502 CLEARING TREE $315.00 2 0 $0.00 1 $315.00
75 2101.506 GRUBBING ACRE $5,300.00 0.3 0 $0.00 0.35 $1,855.00
76 2101.507 GRUBBING TREE $315.00 2 0 $0.00 1 $315.00
77 2104.501
REMOVE
BITUMINOUS
CURB
L F $5.25 150 161 $845.25 161 $845.25
78 2104.501
REMOVE
CONCRETE CURB L F $7.40 80 51 $377.40 51 $377.40
79 2104.503
REMOVE
CONCRETE WALK S F $3.10 120 0 $0.00 0 $0.00
80 2104.503
REMOVE
BITUMINOUS
WALK
S F $1.60 437 192 $307.20 192 $307.20
81 2104.505
REMOVE
BITUMINOUS
PAVEMENT
S Y $4.15 1540 24 $99.60 1445 $5,996.75
82 2104.511
SAWING
CONCRETE
PAVEMENT (FULL
DEPTH)
L F $4.75 650 0 $0.00 1905 $9,048.75
83 2104.513
SAWING BIT
PAVEMENT (FULL
DEPTH)
L F $1.85 980 0 $0.00 1934 $3,577.90
84 2104.523 SALVAGE SIGN EACH $21.00 7 0 $0.00 7 $147.00
COMMON
03455-14 Project Material Status
Line Item Description Units Unit Price
Contract
Quantity
Quantity
This
Pay
Voucher
Amount This
Pay Voucher
Quantity
To Date
Amount
To Date
CITY OF ARDEN HILLS
1245 West Highway 96
Arden Hills, MN 55112
Project No. 03455-14
Pay Voucher No. 4
Page 6
85 2105.501
EXCAVATION (EV)
(P)C Y $13.25 2500 1250 $16,562.50 2500 $33,125.00
86 2105.507
SUBGRADE
EXCAVATION (EV)C Y $15.35 500 1256 $19,279.60 2509 $38,513.15
87 2105.522
SELECT
GRANULAR
BORROW (CV)
C Y $28.75 1840 0 $0.00 1253 $36,023.75
88 2105.601 DEWATERING LS $27,000.00 1 1 $27,000.00 1 $27,000.00
89 2105.604
GEOTEXTILE
FABRIC TYPE V S Y $3.00 150 0 $0.00 0 $0.00
90 2105.604 GEOGRID S Y $5.00 70 0 $0.00 0 $0.00
91 2123.610
STREET
SWEEPER (WITH
PICKUP BROOM)
HOUR $150.00 15 2 $300.00 8.5 $1,275.00
92 2211.501
AGGREGATE
BASE CLASS 5 TON $22.80 1220 444 $10,123.20 888.88 $20,266.46
93 2232.501
MILL BITUMINOUS
SURFACE (2.0")S Y $9.00 600 127 $1,143.00 127 $1,143.00
94 2357.502
BITUMINOUS
MATERIAL FOR
TACK COAT
GAL $1.05 130 0 $0.00 0 $0.00
95 2360.503
TYPE SP 9.5
WEARING
COURSE MIX
(2,B), 3.0" THICK
S Y $16.00 1870 0 $0.00 0 $0.00
96 2360.505
TYPE SP 12.5 BIT
MIXTURE FOR
PATCHING
TON $115.00 570 0 $0.00 0 $0.00
97 2411.618
PREFABRICATED
MODULAR BLOCK
WALL
S F $63.00 4446 -1247 ($78,561.00) 0 $0.00
98 2411.618
ANTI-GRAFFITI
COATING S F $3.25 4446 0 $0.00 0 $0.00
99 2451.501
STRUCTURE
EXCAVATION
CLASS U
C Y $19.45 530 0 $0.00 0 $0.00
100 2451.503
GRANULAR
BACKFILL (LV)C Y $28.75 660 0 $0.00 0 $0.00
101 2452.618
STEEL SHEET
PILING
(TEMPORARY)
S F $41.00 3410 215 $8,815.00 1540 $63,140.00
102 2502.601
IRRIGATION
SYSTEM
PROVISION
LS $5,000.00 1 0 $0.00 0 $0.00
103 2505.601
UTILITY
COORDINATION LS $10,000.00 1 0 $0.00 1 $10,000.00
104 2521.501
6" CONCRETE
WALK S F $13.25 840 0 $0.00 0 $0.00
105 2531.501
CONCRETE CURB
& GUTTER
DESIGN B624
L F $30.00 995 330 $9,900.00 330 $9,900.00
03455-14 Project Material Status
Line Item Description Units Unit Price
Contract
Quantity
Quantity
This
Pay
Voucher
Amount This
Pay Voucher
Quantity
To Date
Amount
To Date
CITY OF ARDEN HILLS
1245 West Highway 96
Arden Hills, MN 55112
Project No. 03455-14
Pay Voucher No. 4
Page 7
106 2531.601
ADA COMPLIANCE
SUPERVISOR L S $840.00 1 0 $0.00 0 $0.00
107 2531.604
7" CONCRETE
VALLEY GUTTER S Y $105.00 40 0 $0.00 0 $0.00
108 2531.618
TRUNCATED
DOMES S F $49.50 131 0 $0.00 0 $0.00
109 2535.501
BITUMINOUS
CURB L F $21.00 150 0 $0.00 0 $0.00
110 2557.501
WIRE FENCE
DESIGN SPECIAL
VINYL COATED
L F $33.50 763 0 $0.00 0 $0.00
111 2564.531
SIGN PANELS
TYPE SPECIAL S F $41.00 40 0 $0.00 0 $0.00
112 2564.531
SIGN PANELS
TYPE C S F $37.00 39.5 0 $0.00 0 $0.00
113 2564.602 INSTALL SIGN EACH $155.00 7 0 $0.00 0 $0.00
114 2564.602
INSTALL SIGN
TYPE SPECIAL EACH $135.00 2 0 $0.00 0 $0.00
115 2573.502
SILT FENCE, TYPE
MS L F $2.50 850 0 $0.00 0 $0.00
116 2573.530
STORM DRAIN
INLET
PROTECTION
EACH $150.00 9 0 $0.00 5 $750.00
117 2573.533
SEDIMENT
CONTROL LOG
TYPE WOOD
FIBER
L F $3.10 1700 0 $0.00 1700 $5,270.00
118 2573.535
STABILIZED
CONSTRUCTION
EXIT
LS $800.00 1 0 $0.00 0 $0.00
119 2574.508
FERTILIZER TYPE
3 LB $1.75 110 0 $0.00 0 $0.00
120 2574.525
COMMON
TOPSOIL
BORROW
C Y $25.00 430 0 $0.00 0 $0.00
121 2575.501 SEEDING ACRE $5,460.00 0.53 0 $0.00 0 $0.00
122 2575.502
SEED MIXTURE
25-121 LB $9.00 20 0 $0.00 0 $0.00
123 2575.502
SEED MIXTURE
36-711 LB $41.00 10 0 $0.00 0 $0.00
124 2575.505
SODDING TYPE
LAWN S Y $5.55 250 0 $0.00 0 $0.00
125 2575.523
EROSION
CONTROL
BLANKETS
CATEGORY 3N
S Y $2.60 1120 100 $260.00 253 $657.80
126 2575.535
WATER (TURF
ESTABLISHMENT)MGAL $47.50 50 0 $0.00 0 $0.00
127 2575.560
HYDRAULIC
MULCH MATRIX LB $3.60 190 0 $0.00 0 $0.00
4" SOLID LINE
03455-14 Project Material Status
Line Item Description Units Unit Price
Contract
Quantity
Quantity
This
Pay
Voucher
Amount This
Pay Voucher
Quantity
To Date
Amount
To Date
CITY OF ARDEN HILLS
1245 West Highway 96
Arden Hills, MN 55112
Project No. 03455-14
Pay Voucher No. 4
Page 8
128 2582.502 PAINT L F $0.65 1275 0 $0.00 0 $0.00
129 2582.502
4" SOLID LINE
EPOXY L F $0.70 1000 0 $0.00 0 $0.00
130 2564.603
4" SOLID LINE
YELLOW - EPOXY L F $0.70 25 0 $0.00 0 $0.00
Totals For Section SCHEDULE B - TRAIL IMPROVEMENTS -
NORTH OLD SNELLING TRAIL:$91,451.75 $361,704.41
SCHEDULE C - TRAIL IMPROVEMENTS - COUNTY ROAD E2
131 2021.501 MOBILIZATION LS $300,000.00 0.1 0 $0.00 0.1 $30,000.00
132 2101.501 CLEARING ACRE $11,000.00 0.02 0 $0.00 0 $0.00
133 2101.502 CLEARING TREE $315.00 2 0 $0.00 0 $0.00
134 2101.506 GRUBBING ACRE $11,000.00 0.02 0 $0.00 0 $0.00
135 2101.507 GRUBBING TREE $315.00 2 0 $0.00 0 $0.00
136 2104.501
REMOVE
CONCRETE CURB L F $7.40 20 0 $0.00 11 $81.40
137 2104.501
REMOVE SEWER
PIPE (STORM)L F $37.00 25 33 $1,221.00 33 $1,221.00
138 2104.503
REMOVE
CONCRETE WALK S F $3.10 110 97.5 $302.25 196.5 $609.15
139 2104.503
REMOVE
BITUMINOUS
WALK
S F $1.60 705 898 $1,436.80 1123 $1,796.80
140 2104.505
REMOVE
BITUMINOUS
DRIVEWAY
PAVEMENT
S Y $3.80 50 0 $0.00 57 $216.60
141 2104.505
REMOVE
BITUMINOUS
PAVEMENT
S Y $4.15 1520 309 $1,282.35 1530 $6,349.50
142 2104.513
SAWING BIT
PAVEMENT (FULL
DEPTH)
L F $1.85 590 0 $0.00 1031 $1,907.35
143 2104.509
REMOVE
DRAINAGE
STRUCTURE
EACH $630.00 1 0 $0.00 0 $0.00
144 2104.523
SALVAGE
CASTING EACH $55.00 2 0 $0.00 1 $55.00
145 2104.523 SALVAGE SIGN EACH $21.00 2 0 $0.00 2 $42.00
146 2105.501
COMMON
EXCAVATION (EV)
(P)
C Y $13.25 4 0 $0.00 4 $53.00
147 2105.507
SUBGRADE
EXCAVATION (EV)C Y $15.35 210 210 $3,223.50 210 $3,223.50
148 2105.522
SELECT
GRANULAR
BORROW (CV)
C Y $28.75 340 444.33 $12,774.49 799.33 $22,980.74
149 2105.601 DEWATERING LS $3,000.00 1 1 $3,000.00 1 $3,000.00
150 2123.610
STREET
SWEEPER (WITH
PICKUP BROOM)
HOUR $150.00 5 5 $750.00 5 $750.00
03455-14 Project Material Status
Line Item Description Units Unit Price
Contract
Quantity
Quantity
This
Pay
Voucher
Amount This
Pay Voucher
Quantity
To Date
Amount
To Date
CITY OF ARDEN HILLS
1245 West Highway 96
Arden Hills, MN 55112
Project No. 03455-14
Pay Voucher No. 4
Page 9
151 2211.501
AGGREGATE
BASE CLASS 5 TON $22.80 670 370.63 $8,450.36 767 $17,487.60
152 2357.502
BITUMINOUS
MATERIAL FOR
TACK COAT
GAL $1.05 40 0 $0.00 140 $147.00
153 2360.503
TYPE SP 9.5
WEARING
COURSE MIX
(2,B), 3.0" THICK
S Y $16.00 690 0 $0.00 532 $8,512.00
154 2360.503
TYPE SP 9.5
WEARING
COURSE MIX (2,B)
2.5" THICK
(DRIVEWAY)
S Y $32.00 40 0 $0.00 0 $0.00
155 2360.505
TYPE SP 12.5 BIT
MIXTURE FOR
PATCHING
TON $115.00 510 0 $0.00 130.93 $15,056.95
156 2501.515
15" RC PIPE
APRON EACH $1,315.00 1 1 $1,315.00 1 $1,315.00
157 2503.541
12" RC PIPE
SEWER DES 3006
CL V
L F $45.00 8 0 $0.00 0 $0.00
158 2503.541
15" RC PIPE
SEWER DES 3006
CL V
L F $46.00 18 0 $0.00 0 $0.00
159 2506.602 CHIMNEY SEALS EACH $475.00 2 1 $475.00 1 $475.00
160 2505.601
UTILITY
COORDINATION LS $10,000.00 1 0 $0.00 1 $10,000.00
161 2506.501
CONST
DRAINAGE
STRUCTURE DES
48-4020
L F $590.00 4.5 0 $0.00 0 $0.00
162 2506.502
CONST
DRAINAGE
STRUCTURE
DESIGN SPEC 1
EACH $2,250.00 1 2 $4,500.00 2 $4,500.00
163 2506.516
CASTING
ASSEMBLY EACH $605.00 1 0 $0.00 0 $0.00
164 2506.521 INSTALL CASTING EACH $475.00 2 2 $950.00 2 $950.00
165 2511.501
RANDOM RIPRAP
CLASS IV C Y $95.00 5.8 0 $0.00 0 $0.00
166 2521.501
6" CONCRETE
WALK S F $14.00 240 0 $0.00 0 $0.00
167 2531.501
CONCRETE CURB
& GUTTER
DESIGN B624
L F $31.00 530 0 $0.00 515 $15,965.00
168 2531.601
ADA COMPLIANCE
SUPERVISOR L S $840.00 1 0 $0.00 0 $0.00
169 2531.618
TRUNCATED
DOMES S F $55.00 75 0 $0.00 0 $0.00
170 2564.531
SIGN PANELS
TYPE SPECIAL S F $41.00 10 0 $0.00 0 $0.00
03455-14 Project Material Status
Line Item Description Units Unit Price
Contract
Quantity
Quantity
This
Pay
Voucher
Amount This
Pay Voucher
Quantity
To Date
Amount
To Date
CITY OF ARDEN HILLS
1245 West Highway 96
Arden Hills, MN 55112
Project No. 03455-14
Pay Voucher No. 4
Page 10
171 2564.602 INSTALL SIGN EACH $155.00 2 0 $0.00 0 $0.00
172 2573.502
SILT FENCE, TYPE
MS L F $2.50 130 0 $0.00 0 $0.00
173 2573.530
STORM DRAIN
INLET
PROTECTION
EACH $150.00 2 0 $0.00 1 $150.00
174 2573.533
SEDIMENT
CONTROL LOG
TYPE WOOD
FIBER
L F $3.10 250 480 $1,488.00 780 $2,418.00
175 2574.508
FERTILIZER TYPE
3 LB $1.75 20 25 $43.75 25 $43.75
176 2574.525
COMMON
TOPSOIL
BORROW
C Y $25.00 30 0 $0.00 0 $0.00
177 2575.501 SEEDING ACRE $5,460.00 0.05 0 $0.00 0 $0.00
178 2575.502
SEED MIXTURE
25-121 LB $36.00 5 5 $180.00 5 $180.00
179 2575.505
SODDING TYPE
LAWN S Y $5.55 180 0 $0.00 0 $0.00
180 2575.535
WATER (TURF
ESTABLISHMENT)MGAL $47.50 50 0 $0.00 0 $0.00
181 2575.560
HYDRAULIC
MULCH MATRIX LB $3.60 50 0 $0.00 0 $0.00
182 2582.502
4" SOLID LINE
PAINT L F $0.65 475 0 $0.00 0 $0.00
183 2582.502
4" SOLID LINE
EPOXY L F $0.70 500 0 $0.00 0 $0.00
Totals For Section SCHEDULE C - TRAIL IMPROVEMENTS -
COUNTY ROAD E2:$41,392.50 $149,486.34
SCHEDULE D - STORM SEWER IMPROVEMENTS - SOUTH OLD SNELLNIG TRAIL
184 2104.501
REMOVE SEWER
PIPE (STORM)L F $11.00 100 0 $0.00 180 $1,980.00
185 2104.509
REMOVE PIPE
APRON EACH $315.00 1 0 $0.00 1 $315.00
186 2104.509
REMOVE
DRAINAGE
STRUCTURE
EACH $525.00 5 1 $525.00 5 $2,625.00
187 2105.607
1 1/2" CLEAR
ROCK C Y $53.00 40 162.46 $8,610.38 231.23 $12,255.19
188 2481.618
MEMBRANE
WATERPROOFING S F $40.00 50 7 $280.00 7 $280.00
189 2501.515
15" RC PIPE
APRON EACH $800.00 6 2 $1,600.00 6 $4,800.00
190 2501.515
24" RC PIPE
APRON EACH $1,035.00 1 0 $0.00 1 $1,035.00
191 2506.602
ADJUST FRAME &
RING CASTING EACH $750.00 1 1 $750.00 1 $750.00
192 2502.602
12" PVC PIPE
DRAIN CLEANOUT EACH $1,260.00 1 0 $0.00 0 $0.00
03455-14 Project Material Status
Line Item Description Units Unit Price
Contract
Quantity
Quantity
This
Pay
Voucher
Amount This
Pay Voucher
Quantity
To Date
Amount
To Date
CITY OF ARDEN HILLS
1245 West Highway 96
Arden Hills, MN 55112
Project No. 03455-14
Pay Voucher No. 4
Page 11
193 2503.541
12" RC PIPE
SEWER DES 3006
CL V
L F $48.00 53 54 $2,592.00 122 $5,856.00
194 2503.541
15" RC PIPE
SEWER DES 3006
CL V
L F $50.25 553 86.5 $4,346.63 551.5 $27,712.88
195 2503.541
24" RC PIPE
SEWER DES 3006
CL III
L F $61.00 12 16 $976.00 122 $7,442.00
196 2506.602 CHIMNEY SEALS EACH $500.00 9 4 $2,000.00 4 $2,000.00
197 2503.602
CONNECT TO
EXISTING STORM
SEWER
EACH $1,050.00 2 1 $1,050.00 6 $6,300.00
198 2503.603
10" TRENCH
DRAIN L F $260.00 60 0 $0.00 0 $0.00
199 2503.603
10" HDPE PIPE
SEWER L F $95.00 10 0 $0.00 0 $0.00
200 2506.501
CONST
DRAINAGE
STRUCTURE
DESIGN H
L F $1,035.00 1 1.6 $1,656.00 1.6 $1,656.00
201 2506.501
CONST
DRAINAGE
STRUCTURE
DESIGN SD-48
L F $590.00 3.6 2.45 $1,445.50 2.45 $1,445.50
202 2506.501
CONST
DRAINAGE
STRUCTURE DES
48-4020
L F $390.00 40.4 7.7 $3,003.00 37.72 $14,710.80
203 2506.502
CONST
DRAINAGE
STRUCTURE
DESIGN SPEC 1
EACH $2,335.00 3 3 $7,005.00 8 $18,680.00
204 2506.516
CASTING
ASSEMBLY EACH $600.00 9 1 $600.00 5 $3,000.00
205 2511.501
RANDOM RIPRAP
CLASS III C Y $130.00 10 349.06 $45,377.80 455.96 $59,274.80
206 2511.501
RANDOM RIPRAP
CLASS IV C Y $130.00 22.8 -2.26 ($293.80) 10.44 $1,357.20
207 2563.610 UTILITY CREW HOUR $985.00 10 0 $0.00 1 $985.00
Totals For Section SCHEDULE D - STORM SEWER
IMPROVEMENTS - SOUTH OLD SNELLNIG TRAIL:$81,523.51 $174,460.37
SCHEDULE E - STORM SEWER IMPROVEMENTS - NORTH OLD SNELLING TRAIL
208 2104.501
REMOVE SEWER
PIPE (STORM)L F $11.00 60 80 $880.00 93 $1,023.00
209 2104.509
REMOVE PIPE
APRON EACH $315.00 2 2 $630.00 2 $630.00
210 2104.509
REMOVE
DRAINAGE
STRUCTURE
EACH $525.00 2 1 $525.00 2 $1,050.00
211 2104.607 SALVAGE C Y $53.00 12 0 $0.00 0 $0.00
03455-14 Project Material Status
Line Item Description Units Unit Price
Contract
Quantity
Quantity
This
Pay
Voucher
Amount This
Pay Voucher
Quantity
To Date
Amount
To Date
CITY OF ARDEN HILLS
1245 West Highway 96
Arden Hills, MN 55112
Project No. 03455-14
Pay Voucher No. 4
Page 12
RANDOM RIPRAP
212 2105.607
1 1/2" CLEAR
ROCK C Y $53.00 40 0 $0.00 60 $3,180.00
213 2501.515
15" RC PIPE
APRON EACH $800.00 1 0 $0.00 1 $800.00
214 2501.515
24" RC PIPE
APRON EACH $1,035.00 1 0 $0.00 0 $0.00
215 2506.602
ADJUST FRAME &
RING CASTING EACH $750.00 2 0 $0.00 0 $0.00
216 2502.602
12" PVC PIPE
DRAIN CLEANOUT EACH $1,260.00 3 0 $0.00 0 $0.00
217 2503.541
12" RC PIPE
SEWER DES 3006
CL V
L F $48.00 16 333 $15,984.00 341 $16,368.00
218 2503.541
15" RC PIPE
SEWER DES 3006
CL V
L F $50.25 113 27 $1,356.75 125 $6,281.25
219 2503.541
21" RC PIPE
SEWER DES 3006
CL III
L F $58.00 93 114 $6,612.00 114 $6,612.00
220 2503.541
24" RC PIPE
SEWER DES 3006
CL III
L F $61.00 223 38 $2,318.00 38 $2,318.00
221 2506.602 CHIMNEY SEALS EACH $500.00 13 0 $0.00 0 $0.00
222 2503.603 8" TRENCH DRAIN L F $250.00 130 0 $0.00 0 $0.00
223 2503.603
10" TRENCH
DRAIN L F $260.00 505 0 $0.00 0 $0.00
224 2503.603
8" HDPE PIPE
SEWER L F $77.00 20 0 $0.00 0 $0.00
225 2503.603
10" HDPE PIPE
SEWER L F $80.00 76 0 $0.00 0 $0.00
226 2506.501
CONST
DRAINAGE
STRUCTURE DES
48-4020
L F $395.00 15.3 7.92 $3,128.40 14.92 $5,893.40
227 2506.501
CONST
DRAINAGE
STRUCTURE DES
60-4020
L F $620.00 22.6 11.83 $7,334.60 11.83 $7,334.60
228 2506.502
CONST
DRAINAGE
STRUCTURE
DESIGN SPEC 1
EACH $2,335.00 3 12 $28,020.00 13 $30,355.00
229 2506.516
CASTING
ASSEMBLY EACH $600.00 7 0 $0.00 0 $0.00
230 2511.501
RANDOM RIPRAP
CLASS III C Y $130.00 10 0 $0.00 0 $0.00
231 2511.501
RANDOM RIPRAP
CLASS IV C Y $130.00 11 0 $0.00 5.8 $754.00
232 2511.607
INSTALL RANDOM
RIPRAP C Y $80.00 12 0 $0.00 0 $0.00
03455-14 Project Material Status
Line Item Description Units Unit Price
Contract
Quantity
Quantity
This
Pay
Voucher
Amount This
Pay Voucher
Quantity
To Date
Amount
To Date
CITY OF ARDEN HILLS
1245 West Highway 96
Arden Hills, MN 55112
Project No. 03455-14
Pay Voucher No. 4
Page 13
233 2563.610 UTILITY CREW HOUR $985.00 10 0 $0.00 0 $0.00
Totals For Section SCHEDULE E - STORM SEWER
IMPROVEMENTS - NORTH OLD SNELLING TRAIL:$66,788.75 $82,599.25
SCHEDULE F - ALTERNATE 1A - WATER MAIN IMPROVEMENTS (PVC) - OLD SNELLING AVENUE
234 2503.603
24" STEEL
CASING PIPE L F $200.00 72 0 $0.00 0 $0.00
235 2503.603
24" STEEL
CASING PIPE
(JACKED)
L F $540.00 62 0 $0.00 0 $0.00
236 2504.602
CONNECT TO
EXISTING WATER
MAIN
EACH $2,500.00 3 1 $2,500.00 2 $5,000.00
237 2504.602
INSTALL
HYDRANT EACH $5,080.00 3 1 $5,080.00 3 $15,240.00
238 2504.602
ADJUST GATE
VALVE & BOX EACH $200.00 2 0 $0.00 0 $0.00
239 2504.602
INSTALL 1.5"
BLOWOFF EACH $1,050.00 2 1 $1,050.00 1 $1,050.00
240 2504.602
6" GATE VALVE &
BOX EACH $1,900.00 4 1 $1,900.00 4 $7,600.00
241 2504.602
8" GATE VALVE &
BOX EACH $2,385.00 2 0 $0.00 1 $2,385.00
242 2504.602
12" GATE VALVE &
BOX EACH $3,640.00 5 0 $0.00 4 $14,560.00
243 2504.602 12"X6" WET TAP EACH $4,950.00 1 0 $0.00 1 $4,950.00
244 2504.603
6" WATERMAIN
DUCTILE IRON CL
52
L F $71.00 130 28 $1,988.00 118 $8,378.00
245 2504.603
8" PVC
WATERMAIN L F $67.00 80 0 $0.00 29 $1,943.00
246 2504.603
12" PVC
WATERMAIN L F $78.00 72 6 $468.00 98 $7,644.00
247 2504.603
12" PVC
WATERMAIN
(DIRECTIONAL
DRILLED)
L F $125.00 3260 0 $0.00 3392 $424,000.00
248 2504.604
4" POLYSTYRENE
INSULATION S Y $76.00 20 0 $0.00 3.5 $266.00
249 2504.608
DUCTILE IRON
FITTINGS LB $4.50 5810 368 $1,656.00 1546 $6,957.00
250 2563.610 UTILITY CREW HOUR $1,030.00 10 0 $0.00 0 $0.00
Totals For Section SCHEDULE F - ALTERNATE 1A - WATER MAIN
IMPROVEMENTS (PVC) - OLD SNELLING AVENUE:$14,642.00 $499,973.00
SCHEDULE H - ALTERNATE 2A - WATER MAIN IMPROVEMENTS (PVC) - COUNTY ROAD E2
269 2104.501
REMOVE WATER
MAIN L F $11.00 80 36 $396.00 170 $1,870.00
270 2104.509
REMOVE GATE
VALVE EACH $525.00 3 0 $0.00 0 $0.00
271 2104.509
REMOVE
HYDRANT EACH $825.00 3 0 $0.00 0 $0.00
03455-14 Project Material Status
Line Item Description Units Unit Price
Contract
Quantity
Quantity
This
Pay
Voucher
Amount This
Pay Voucher
Quantity
To Date
Amount
To Date
CITY OF ARDEN HILLS
1245 West Highway 96
Arden Hills, MN 55112
Project No. 03455-14
Pay Voucher No. 4
Page 14
272 2104.603
ABANDON WATER
MAIN L F $20.00 1570 0 $0.00 0 $0.00
273 2504.602
CONNECT TO
EXISTING WATER
MAIN
EACH $2,430.00 4 2 $4,860.00 3 $7,290.00
274 2504.602
INSTALL
HYDRANT EACH $5,080.00 3 1 $5,080.00 3 $15,240.00
275 2504.602
ADJUST GATE
VALVE & BOX EACH $200.00 2 0 $0.00 0 $0.00
276 2504.602
INSTALL 1.5"
BLOWOFF EACH $1,105.00 2 0 $0.00 0 $0.00
277 2504.602
6" GATE VALVE &
BOX EACH $1,905.00 3 4 $7,620.00 6 $11,430.00
278 2504.602
8" GATE VALVE &
BOX EACH $2,385.00 2 1 $2,385.00 2 $4,770.00
279 2504.602
12" GATE VALVE &
BOX EACH $3,640.00 4 1 $3,640.00 4 $14,560.00
280 2504.602 12"X12" WET TAP EACH $8,045.00 1 0 $0.00 1 $8,045.00
281 2504.603
4" WATERMAIN
DUCTILE IRON CL
52 W/POLYWRAP
L F $77.00 28 20 $1,540.00 20 $1,540.00
282 2504.603
6" WATERMAIN
DUCTILE IRON CL
52
L F $71.00 90 74 $5,254.00 132 $9,372.00
283 2504.603
8" PVC
WATERMAIN L F $67.00 40 0 $0.00 5 $335.00
284 2504.603
12" PVC
WATERMAIN L F $78.00 30 75 $5,850.00 154 $12,012.00
285 2504.603
12" PVC
WATERMAIN
(DIRECTIONAL
DRILLED)
L F $138.00 1600 0 $0.00 1462 $201,756.00
286 2504.604
4" POLYSTYRENE
INSULATION S Y $76.00 20 8.9 $676.40 10.9 $828.40
287 2504.608
DUCTILE IRON
FITTINGS LB $4.50 2440 1220 $5,490.00 2116 $9,522.00
288 2563.610 UTILITY CREW HOUR $1,030.00 10 0 $0.00 5 $5,150.00
Totals For Section SCHEDULE H - ALTERNATE 2A - WATER MAIN
IMPROVEMENTS (PVC) - COUNTY ROAD E2:$42,791.40 $303,720.40
Change Order 1
309 2411.618 HELICAL PILES EACH $1,015.00 77 81 $82,215.00 81 $82,215.00
310 2123.609
PRIME
CONTRACTOR
MARKUP (10%)
L S $5,563.10 1 1 $5,563.10 1 $5,563.10
311 2504.603
ADDITIONAL
TRACER WIRE
INSTALLED WITH
WATERMAIN
L F $0.62 3383 0 $0.00 3383 $2,097.46
312 2504.603 DRILL TRACER
WIRE ALONG
LS $3,750.00 1 0 $0.00 1 $3,750.00
03455-14 Project Material Status
Line Item Description Units Unit Price
Contract
Quantity
Quantity
This
Pay
Voucher
Amount This
Pay Voucher
Quantity
To Date
Amount
To Date
CITY OF ARDEN HILLS
1245 West Highway 96
Arden Hills, MN 55112
Project No. 03455-14
Pay Voucher No. 4
Page 15
WATERMAIN AND
CONNECT
313 2123.609
PRIME
CONTRACTOR
MARKUP (10%)
L S $584.75 1 0 $0.00 1 $584.75
314 2102.502
PAVEMENT
MARKING
REMOVAL
L F $0.92 8436 0 $0.00 8436 $7,761.12
315 2102.501
PAVEMENT
MARKING
REMOVAL
S F $4.40 370 0 $0.00 370 $1,628.00
316 2104.602
REMOVE
PAVEMENT
MESSAGE
(ARROW)
EACH $190.00 5 0 $0.00 5 $950.00
317 2104.505
REMOVE
PAVEMENT S Y $9.34 4406 0 $0.00 4406 $41,152.04
318 2123.609
PRIME
CONTRACTOR
MARKUP (10%)
L S $1,033.91 1 0 $0.00 1 $1,033.91
Totals For Change Order 1: $87,778.10 $146,735.38
Change Order 2
319 2105.507
SUBGRADE
EXCAVATION (EV)C Y $15.35 4476 0 $0.00 0 $0.00
320 2105.522
SELECT
GRANULAR
BORROW (CV)
C Y $28.75 3805 0 $0.00 0 $0.00
321 2211.501
AGGREGATE
BASE CLASS 5 TON $22.80 1017 0 $0.00 0 $0.00
322 2502.603 DRAIN TILE L F $18.00 725 655 $11,790.00 655 $11,790.00
323 2502.521
DRAIN TILE
HEADWALL EACH $613.00 5 5 $3,065.00 5 $3,065.00
324 2123.609
PRIME
CONTRACTOR
MARKUP (10%)
L S $1,611.50 1 0.92 $1,482.58 0.92 $1,482.58
Totals For Change Order 2: $16,337.58 $16,337.58
Project Totals: $746,017.07 $2,450,438.26
03455-14 Project Material Status
Line Item Description Units Unit Price
Contract
Quantity
Quantity
This
Pay
Voucher
Amount This
Pay Voucher
Quantity
To Date
Amount
To Date
48 2557.501
WIRE FENCE DESIGN SPECIAL VINYL COATED
7/27/2018 337 L F
$610.02
0 L F
$0.00
337 L F
$610.02
48 2557.501
WIRE FENCE DESIGN SPECIAL VINYL COATED
7/27/2018 85 L F
$152.50
0 L F
$0.00
85 L F
$152.50
110 2557.501
WIRE FENCE DESIGN SPECIAL VINYL COATED
7/27/2018 763 L F
$10,130.60
0 L F
$0.00
763 L F
$10,130.60
Material On Hand Total Amounts: $10,893.12 $0.00 $10,893.12
03455-14 Material On Hand Balance
Line Item Date Added Used Remaining
CITY OF ARDEN HILLS
1245 West Highway 96
Arden Hills, MN 55112
Project No. 03455-14
Pay Voucher No. 4
Page 16
CO1 Change
Order 7/27/2018 Change Order No. 1 (see change order document for detailed
description)$142,675.38 $146,735.38
CO2 Change
Order 7/27/2018 Change Order No. 2 (see change order document for detailed
description)$219,014.45 $16,337.58
Contract Change Totals: $361,689.83 $163,072.96
03455-14 Contract Changes
No. Type Date Explanation
Estimated
Amount
Amount Paid
To Date
CITY OF ARDEN HILLS
1245 West Highway 96
Arden Hills, MN 55112
Project No. 03455-14
Pay Voucher No. 4
Page 17
Page 1 of 1
CONSENT ITEM – 6E
MEMORANDUM
DATE: September 10, 2018
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Termination of Employment with Anthony Nowlan
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
Council Should Consider
The Council should consider terminating employment with Anthony Nowlan effective
immediately for failing to maintain a Commercial Driver’s License, which is a basic requirement
of the Public Works Maintenance Worker position.
Attachments
Attachment A: Termination Letter for Tony Nowlan
,\RQNHILLS
September 10,2018
To:Anthony Nowlan
The City of Arden Hills City Council has voted to terminate your employment with the City of Arden Hills
effective immediately for the following reasons:
-You currently do not hold a Commercial Driver's License (CDL), which is a minimum requirement for
your position.
Sincerely,
._Jt;ct,-
Sue Polka, Public Works Director/City Engineer
$"rr;/a/"//t
. Dave Perrault, City Administrator
City of Arden Hills t 1245 West Highway 96 t) Arden Hills, MN ) 55112-5743
Phone 651-792-7800 a Fax 651-634-5137 t) www.cityofardenhills.org
Page 1 of 1
PUBLIC HEARING – 8A
MEMORANDUM
DATE: September 10, 2018
TO: Honorable Mayor and City Councilmembers
Dave Perrault., City Administrator
FROM: Gayle Bauman, Finance Director
Mary Tomnitz, Accounting Clerk
SUBJECT: Public Hearing Regarding Quarterly Special Assessments for Delinquent Utilities
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
Council Should Consider the Following
Hold a Public Hearing regarding delinquent utilities.
Background
Water customers whose account is 90 days past due were informed that the City intends to
certify delinquent charges to Ramsey County to be collected with property taxes. These
customers have the right to a hearing in front of the City Council to discuss this matter prior to
certification.
Page 1 of 1
PUBLIC HEARING – 8B
MEMORANDUM
DATE: September 10, 2018
TO: Honorable Mayor and City Councilmembers
Dave Perrault., City Administrator
FROM : Gayle Bauman, Finance Director
SUBJECT: Public Hearing – Special Assessments for Abatement of 1870 Glen Paul Avenue
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
Council Should Consider the Following
Hold a Public Hearing regarding certification of proposed special assessments for the abatement
of 1870 Glen Paul Avenue.
Background
On September 11, 2017, the Council approved Resolution 2017-031 ordering accelerated
nuisance abatement of 1870 Glen Paul Avenue for excessive vegetation growth not in
compliance with City regulations. The resolution authorized the City to have the nece ssary work
completed to remediate the nuisance(s) and charge 125% of the cost of the work, including
administrative costs, back to the property owner. The charge to complete the work plus
administrative costs is $1,750 ($875.00 each time the nuisance required remediation).
The property owner was notified by mail in a letter dated July 10, 2018, and given thirty (30)
days to remit payment. The letter also served as the notice of this public hearing and informed
the property owner of the option to make payment of the entire special assessment without
interest within 30 days after its adoption and if not paid within that thirty (30) days, interest will
accrue at 4.5% per annum.
To date payment has not been received; therefore, the City intends to certify the se charges to
Ramsey County to be collected with property taxes. The property owner has the right to a
hearing in front of the City Council to discuss this matter prior to certification.
Page 1 of 1
PUBLIC HEARING – 8C
MEMORANDUM
DATE: September 10, 2018
TO: Honorable Mayor and City Councilmembers
Dave Perrault., City Administrator
FROM: Gayle Bauman, Finance Director
SUBJECT: Public Hearing – Special Assessments for False Alarm Charges
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
Council Should Consider the Following
Hold a Public Hearing regarding delinquent false alarm charges.
Background
The owner of the property located at 4354 Round Lake Road was notified in a letter dated
February 28, 2018, of three false alarm charges occurring in 2017. Two of the three false alarm
charges have been paid. The property owner was notified in a letter dated August 3, 2018,
regarding the remaining delinquent charge as well as the intent to hold a public hearing on
September 10.
To date, payment has not been received; therefore the City intends to certify the delinquent
charges for user fees to Ramsey County to be collected with taxes due against the property on
which the alarm system is installed. The property owner has the right to a hearing in front of the
City Council to discuss this matter prior to certification.
PUBLIC HEARING – 8D
MEMORANDUM
DATE:
September 10, 2018
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM : Gayle Bauman, Finance Director
SUBJECT: Public Hearing to Consider Preliminary Approval of Proposed Tax Levy Payable
in 2019 and Setting Budget Public Hearing Date
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Holding a public hearing regarding setting the Preliminary Levy for Taxes Payable in 2019 and
adopting the Truth In Taxation Public Hearing Date for Proposed Taxes Payable in 2019.
Background
State law requires that cities certify their proposed property tax levies to the county auditor by
September 30th. The proposed tax levy that is given preliminary approval may be lowered but
cannot be increased. Therefore, it is important that the proposed tax levy provides adequate
revenues to finance the 2019 Budget. The City Council needs to decide the maximum levy that it
is willing to approve and then adopt the attached resolution. The final levy will be set in December
2018.
A budget workshop was held with the Council on August 20, 2018. Information provided at that
workshop is attached. Staff was not directed to make any changes to the proposed 2019 Gene ral
Fund Budget at this time. There will be another budget workshop in either October or November ,
prior to the final levy and budget adoption meeting in December.
Discussion
Council had questions on the increase proposed for the police contract with Ramsey County. Below
is some additional information regarding the increase to the police contract for 2019.
Council directed staff to present information on levy increases of 3.5%, 4.5% and 5.0%. Below are
tables showing the impact of a city levy increase to Arden Hills’ homes assuming that a home’s
value is increasing by 3.9%, which is the median amount.
Set levy at $3,919,480 (an increase of $132,538 or 3.5% over 2018)
Value of Value of Taxable
Property for Property for Value for $%
Pay 2018 Pay 2019 Pay 2019 Pay 2018 Pay 2019 CHANGE CHANGE
$180,000 $187,100 $166,700 $406 $422 $16 3.9%
$333,800 $346,900 $340,900 $834 $862 $28 3.4%
$380,000 $394,900 $393,200 $963 $995 $32 3.3%
$450,000 $467,700 $467,700 $1,149 $1,183 $34 3.0%
$650,000 $675,500 $675,500 $1,755 $1,820 $64 3.7%
CITY TAX
Set levy at $3,957,350 (an increase of $170,408 or 4.5% over 2018)
Value of Value of Taxable
Property for Property for Value for $%
Pay 2018 Pay 2019 Pay 2019 Pay 2018 Pay 2019 CHANGE CHANGE
$180,000 $187,100 $166,700 $406 $426 $20 4.9%
$333,800 $346,900 $340,900 $834 $871 $37 4.5%
$380,000 $394,900 $393,200 $963 $1,005 $42 4.4%
$450,000 $467,700 $467,700 $1,149 $1,195 $46 4.0%
$650,000 $675,500 $675,500 $1,755 $1,839 $83 4.7%
CITY TAX
Set levy at $3,976,290 (an increase of $189,348 or 5.0% over 2018)
Value of Value of Taxable
Property for Property for Value for $%
Pay 2018 Pay 2019 Pay 2019 Pay 2018 Pay 2019 CHANGE CHANGE
$180,000 $187,100 $166,700 $406 $428 $22 5.5%
$333,800 $346,900 $340,900 $834 $876 $42 5.0%
$380,000 $394,900 $393,200 $963 $1,010 $48 4.9%
$450,000 $467,700 $467,700 $1,149 $1,202 $53 4.6%
$650,000 $675,500 $675,500 $1,755 $1,848 $93 5.3%
CITY TAX
2018 2019 # Change % Change
Patrol Deputies 856,091 874,537 18,447 2.2%Deputy FTE's went from 5.64 to 5.65.
Power Shift 19,638 20,344 706 3.6%
Investigation Deputies 112,268 136,384 24,116 21.5%Investigators went from 6 to 7.
Property Asst.16,535 15,260 (1,275) -7.7%
Equipment 111,448 113,215 1,767 1.6%Squads went from 6 to 7.
Traffic Deputy 36,935 41,306 4,372 11.8%Traffic vehicle acquisition.
Animal Control 9,981 9,014 (967) -9.7%
Crime Prevention 29,880 31,192 1,312 4.4%
TOTAL 1,192,775 1,241,253 48,477 4.1%
Calls for Service 4,428 4,512 84 1.9%
Investigator Cases 147 208 61 41.5%
3% wage increase for both 2019 and 2020.
PERA rates increasing by 1.5% - being phased in over 2-year period (2019 & 2020).
The 2018 City Tax Rate is 25.532%. The estimated City tax rate based on the most current
information is calculated as follows for the different tax levy increases:
0.0% 24.364%
3.5% 25.293%
4.5% 25.558%
5.0% 25.691%
2018 tax rates for other cities in Ramsey County are as follows:
Attachments
A. Preliminary 2019 Property Tax Levy PowerPoint Presentation
B. Agenda item from 08/20/18 workshop
Preliminary2019 Property Tax LevyPRESENTED TO ARDEN HILLS CITY COUNCILSEPTEMBER 10, 2018
Overall General Fund Budget Summary2016 2017 2018 2019 $ Increase % IncreaseActual Actual Budget Budget (Decrease) (Decrease)REVENUESTaxes 3,260,537$ 3,541,704$ 3,795,042$ 3,795,470$ 428$ 0.01%Special assessments1,332 1,265 2,000 1,220 (780) ‐39.00%Licenses and permits598,687 729,198 324,600 505,020 180,420 55.58%Intergovernmental131,914 151,425 133,179 153,220 20,041 15.05%Charges for services700,855 718,906 585,704 604,160 18,456 3.15%Fines & forfeits31,868 29,988 34,000 30,340 (3,660) ‐10.76%Investment earnings52,161 36,012 55,000 47,230 (7,770) ‐14.13%Miscellaneous25,636 22,642 10,006 14,460 4,454 44.51%TOTAL REVENUES4,802,989$ 5,231,139$ 4,939,531$ 5,151,120$ 211,589$ 4.28%EXPENDITURESGeneral government1,082,313$ 1,076,354$ 1,305,550$ 1,282,630$ (22,920)$ ‐1.76%Public safety1,981,507 2,058,035 2,156,172 2,234,400 78,228 3.63%Public works479,814 443,632 587,872 719,400 131,528 22.37%Parks & recreation621,834 618,613 707,162 862,820 155,658 22.01%Transfers out775,121 340,000 420,000 420,000 ‐ 0.00%TOTAL EXPENDITURES 4,940,589$ 4,536,635$ 5,176,756$ 5,519,250$ 342,494$ 6.62%NET CHANGE IN FUND BALANCE (137,600)$ 694,505$ (237,225)$ (368,130)$ (130,905)$ 55.18%1
Budget AssumptionsDescription Effect on General Fund Increase Street Maintenance budget for patching and overlays (100,000) 2.5% Cost of Living Adjustment, 10% increase in premiums, step increases (74,030) Add Recreation Programmer position (66,480) Ramsey County police contract ‐ 1 investigator position added (48,475) Add Senior Engineering Technician position (43,830) Lake Johanna Fire Department budget (29,680) Building, Mechanical, Electrical, Plan Review revenue 191,770 Major changes to budget (170,725) 2
Personnel FTE’s20182019BudgetRequestGeneral Government5.906.01Public Safety2.612.56Public Works11.9412.77Parks & Recreation4.065.29Total24.5026.63Part‐time Communications Coordinator was budgeted at 50% in 2018 budget but position was hired at 62.5% fte.Add new Senior Engineering Technician.Add new Recreation Programmer.3
Police Contract4
Tax Levy HistoryYEAR TAX LEVY % CHANGE TAX RATE % CHANGE2010 3,016,465 22.672%2011 3,040,964 0.8% 24.187% 6.7%2012 3,096,994 1.8% 25.544% 5.6%2013 3,191,230 3.0% 27.931% 9.3%2014 3,257,456 2.1% 27.950% 0.1%2015 3,359,775 3.1% 27.294% ‐2.3%2016 3,478,775 3.5% 26.539% ‐2.8%2017 3,641,290 4.7% 27.211% 2.5%2018 3,786,942 4.0% 25.532% ‐6.2%5
Effect on Median Value Home(City Tax only) 3.5% IncreaseValue of Value of$ %Property for Property forPay 2018 Pay 2019 Pay 2018 Pay 2019 CHANGE CHANGE180,000$ 187,100$ 406$ 422$ 16$ 3.9%333,800$ 346,900$ 834$ 862$ 28$ 3.4%380,000$ 394,900$ 963$ 995$ 32$ 3.3%450,000$ 467,700$ 1,149$ 1,183$ 34$ 3.0%650,000$ 675,500$ 1,755$ 1,820$ 64$ 3.7%CITY TAX6
Effect on Median Value Home(City Tax only) 4.5% IncreaseValue of Value of$ %Property for Property forPay 2018 Pay 2019 Pay 2018 Pay 2019 CHANGE CHANGE180,000$ 187,100$ 406$ 426$ 20$ 4.9%333,800$ 346,900$ 834$ 871$ 37$ 4.5%380,000$ 394,900$ 963$ 1,005$ 42$ 4.4%450,000$ 467,700$ 1,149$ 1,195$ 46$ 4.0%650,000$ 675,500$ 1,755$ 1,839$ 83$ 4.7%CITY TAX7
Effect on Median Value Home(City Tax only) 5.0% IncreaseValue of Value of$ %Property for Property forPay 2018 Pay 2019 Pay 2018 Pay 2019 CHANGE CHANGE180,000$ 187,100$ 406$ 428$ 22$ 5.5%333,800$ 346,900$ 834$ 876$ 42$ 5.0%380,000$ 394,900$ 963$ 1,010$ 48$ 4.9%450,000$ 467,700$ 1,149$ 1,202$ 53$ 4.6%650,000$ 675,500$ 1,755$ 1,848$ 93$ 5.3%CITY TAX8
City Tax Rate2018 City Tax Rate is 25.532%.The estimated 2019 City Tax Rate calculated at different tax levy increases:0.0% 24.364%3.5% 25.293%4.5% 25.558%5.0% 25.691%9
2018 Tax Rates for Cities in Ramsey CountyCityTax Rate CityTax RateNorth Oaks10.87 New Brighton37.10White Bear Lake19.06 Mounds View37.74White Bear Township 21.62 Roseville38.18Vadnais Heights24.87 Gem Lake39.36Arden Hills25.53North St. Paul42.47Little Canada26.66 Maplewood45.91Lauderdale29.92 St. Paul49.92Falcon Heights31.78 Spring Lake Park54.19Shoreview33.62 St. Anthony68.3610
Council FeedbackQuestions/Comments11
AGENDA ITEM – 1F
MEMORANDUM
DATE:
August 20, 2018
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Gayle Bauman, Finance Director
SUBJECT: Preliminary General Fund Budget
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Staff is requesting City Council to review and provide feedback to the attached preliminary General
Fund budget for the 2019 fiscal year.
Background
Annually, City staff prepares and submits a preliminary budget to the City Council for review and
feedback. Attached to this memo is the City’s preliminary General Fund budget for the 2019 fiscal year.
Each department provided their respective forecasts for this budget.
The proposed 2019 budget is $5,519,250, an increase of $342,494 or 6.6%. For the purpose of this
discussion, there is no tax levy increase reflected in the budget. As presented, the General Fund Budget is
underfunded by $368,130, with $237,225 of the shortfall being carried over from the 2018 budget and
$130,905 from current year projections. This practice is not sustainable in the long term. A tax levy
increase of 9.72% would be needed to balance the budget in 2019.
According to information provided by Ramsey County, the median home value in Arden Hills will increase
from $333,800 for 2018 taxes to $346,900 for 2019 taxes, an increase of 3.9%, which is less than the
countywide average of 7.4%. The annual impact of different levels of the City levy increase to a median
valued home is as follows:
% LEVY $ LEVY $ %
CHANGE CHANGE 2018 2019 2018 2019 CHANGE CHANGE
0% $0 $333,800 $346,900 $834 $831 ($3) ‐0.4%
1% $37,868 $840 $6 0.7%
2% $75,738 $849 $15 1.8%
3% $113,608 $858 $24 2.9%
4% $151,478 $867 $33 3.9%
9.72% $368,088 $919 $85 10.1%
HOME VALUE CITY TAX
Fiscal disparities for the City decreased by 2.8% while the local taxable value increased by 5.1%, which
shows a slight shift in the tax burden to non-residential properties. What this means is that the $3 net
change in the first line of the preceding table is made up of the following:
Change due to decrease in fiscal disparities $2
Change due to increase in taxable values ($5)
Net Change ($3)
The 2019 preliminary budget is currently being prepared assuming a 2.5% wage adjustment for all staff.
This is what was approved for the I.O.U.E. union members. There is also a 10% increase assumed for
health and dental premiums and a 3% increase for disability insurance. Two new positions have been
included in the proposed budget. They are the Senior Engineering Tech and the Recreation Programmer.
A majority of the cost for the Sr. Eng. Tech should be offset by a decrease in contracted services from
WSB. Other changes to personnel costs include an increase to council pay, an increase in hours for the
part-time Communications Coordinator because the 2018 budget only had it listed at 20 hours per week
and the position was hired at 25 hours per week, and a change in the allocation between departments and
funds for the Community Development Director and the City Planner.
2019 budget information was received from Ramsey County and Lake Johanna Fire Department for public
safety. The police contract is expected to rise by 4.1%, or $48,475 for 2019. The main reason for this is
the addition of another investigator. Ramsey County has plans to add another investigator in 2020. The
fire costs are expected to rise by 5.5%, or $29,680 for 2019.
Earlier this year, Council expressed an interest in accomplishing more patching and overlay work during
2019 to help lengthen the life of the City’s roads. An additional $100,000 was added to the 2019 budget
to support this endeavor.
A summary of the major changes is as follows:
Description Effect on General Fund
Increase Street Maintenance for patching and overlays (100,000)
Add Recreation Programmer (66,480)
Step/benefit increases (51,890)
Ramsey County police contract (48,475)
Add Sr. Engineering Tech (43,830)
Lake Johanna Fire Department budget (29,680)
COLA 2.5% (22,140)
(362,495)
In addition to the expenditure items listed above, permit revenues (building, mechanical, electrical and plan
check fees) are expected to increase by $191,770. This is based on an analysis of 2015 – 2018 revenues.
Discussion
Staff is respectfully requesting the City Council to review the preliminary budget and provide
feedback for future budget meetings. The 2019 proposed levy and public meeting date need to be
set prior to the end of September 2018.
Attachments
A. Preliminary 2019 General Fund Budget PowerPoint Presentation
B. Preliminary 2019 General Fund Budget
Preliminary2019 General Fund BudgetPRESENTED TO ARDEN HILLS CITY COUNCILAUGUST 20, 2018
Overall General Fund Budget Summary2016 2017 2018 2019 $ Increase % IncreaseActual Actual Budget Budget (Decrease) (Decrease)REVENUESTaxes 3,260,537$ 3,541,704$ 3,795,042$ 3,795,470$ 428$ 0.01%Special assessments1,332 1,265 2,000 1,220 (780) ‐39.00%Licenses and permits598,687 729,198 324,600 505,020 180,420 55.58%Intergovernmental131,914 151,425 133,179 153,220 20,041 15.05%Charges for services700,855 718,906 585,704 604,160 18,456 3.15%Fines & forfeits31,868 29,988 34,000 30,340 (3,660) ‐10.76%Investment earnings52,161 36,012 55,000 47,230 (7,770) ‐14.13%Miscellaneous25,636 22,642 10,006 14,460 4,454 44.51%TOTAL REVENUES4,802,989$ 5,231,139$ 4,939,531$ 5,151,120$ 211,589$ 4.28%EXPENDITURESGeneral government1,082,313$ 1,076,354$ 1,305,550$ 1,282,630$ (22,920)$ ‐1.76%Public safety1,981,507 2,058,035 2,156,172 2,234,400 78,228 3.63%Public works479,814 443,632 587,872 719,400 131,528 22.37%Parks & recreation621,834 618,613 707,162 862,820 155,658 22.01%Transfers out775,121 340,000 420,000 420,000 ‐ 0.00%TOTAL EXPENDITURES 4,940,589$ 4,536,635$ 5,176,756$ 5,519,250$ 342,494$ 6.62%NET CHANGE IN FUND BALANCE (137,600)$ 694,505$ (237,225)$ (368,130)$ (130,905)$ 55.18%1
Budget AssumptionsDescription Effect on General Fund Increase Street Maintenance budget for patching and overlays (100,000) 2.5% Cost of Living Adjustment, 10% increase in premiums, step increases (74,030) Add Recreation Programmer position (66,480) Ramsey County police contract ‐ 1 investigator position added (48,475) Add Senior Engineering Technician position (43,830) Lake Johanna Fire Department budget (29,680) Building, Mechanical, Electrical, Plan Review revenue 191,770 Major changes to budget (170,725) 2
Revenues by Source2019 Amount Over(Under) % Change OverBudget 2018 Budget 2018 BudgetProperty Taxes3,786,940$ (2)$ 0.0%Other Taxes9,750 (350) ‐3.5%Licenses & Permits505,020 180,420 55.6%Intergovernmental153,220 20,041 15.0%Charges for Services604,160 18,456 3.2%Fines & Forfeits30,340 (3,660) ‐10.8%Investment Earnings47,230 (7,770) ‐14.1%Miscellaneous14,460 4,454 44.5%Total Revenues5,151,120$ 211,589$ 4.3%3
General Fund Revenues4
Expenditures by Department2019 Amount Over(Under) % Change OverBudget 2018 Budget 2018 BudgetGeneral Government 1,282,630$ (22,920)$ ‐1.8%Public Safety 2,234,400 78,228 3.6%Public Works 719,400 131,528 22.4%Parks & Recreation 862,820 155,658 22.0%Transfers 420,000 ‐ 0.0%Total Expenditures 5,519,250$ 342,494$ 6.6%5
Expenditures by Type2019 Amount Over(Under) % Change OverBudget 2018 Budget 2018 BudgetPersonnel Services 1,625,020$ 199,294$ 14.0%Supplies & Materials 127,400 9,554 8.1%Other Services & Charges 3,346,830 133,646 4.2%Transfers 420,000 ‐ 0.0%Total Expenditures 5,519,250$ 342,494$ 6.6%6
General Fund Expenditures7
Personnel Services2019 Amount Over(Under) % Change OverBudget 2018 Budget 2018 BudgetGeneral Government 579,080$ 70,980$ 14.0%Public Safety 275,520 2,294 0.8%Public Works 259,660 25,460 10.9%Parks & Recreation 510,760 100,560 24.5%Total Expenditures 1,625,020$ 199,294$ 14.0%COLA/step/benefit increases 73,314$ Sr. Eng. Tech.43,830 Rec. Programmer66,480 Council wages6,030 Allocations9,640 199,294$ 8
Personnel FTE’s20182019BudgetRequestGeneral Government5.906.01Public Safety2.612.56Public Works11.9412.77Parks & Recreation4.065.29Total24.5026.63Part‐time Communications Coordinator was budgeted at 50% in 2018 budget but position was hired at 62.5% fte.Add new Senior Engineering Technician.Add new Recreation Programmer.9
Supplies & Materials2019 Amount Over(Under) % Change OverBudget 2018 Budget 2018 BudgetGeneral Government 29,800$ (1,050)$ ‐3.4%Public Safety 1,200 (1,846) ‐60.6%Public Works 25,600 ‐ 0.0%Parks & Recreation 70,800 12,450 21.3%Total Expenditures 127,400$ 9,554$ 8.1%10
Other Services & Charges2019 Amount Over(Under) % Change OverBudget 2018 Budget 2018 BudgetGeneral Government 673,750$ (92,850)$ ‐12.1%Public Safety 1,957,680 77,780 4.1%Public Works 434,140 106,068 32.3%Parks & Recreation 281,260 42,648 17.9%Total Expenditures 3,346,830$ 133,646$ 4.2%Increase mainly due to $100,000 addition to Street Maintenance budget for patching and overlays.Ramsey County police contract ‐ $48,475 increase.Lake Johanna Fire Department budget ‐ $29,680 increase.11
Effect on Median Value Home(City Tax only)LEVY$ %CHANGE 2018 2019 2018 2019 CHANGE CHANGE0%333,800$ 346,900$ 834$ 831$ (3)$ ‐0.4%1%840$ 6$ 0.7%2%849$ 15$ 1.8%3%858$ 24$ 2.9%4%867$ 33$ 3.9%HOME VALUECITY TAX12
Tax Levy HistoryYEAR TAX LEVY % CHANGE TAX RATE % CHANGE2010 3,016,465 22.672%2011 3,040,964 0.8% 24.187% 6.7%2012 3,096,994 1.8% 25.544% 5.6%2013 3,191,230 3.0% 27.931% 9.3%2014 3,257,456 2.1% 27.950% 0.1%2015 3,359,775 3.1% 27.294% ‐2.3%2016 3,478,775 3.5% 26.539% ‐2.8%2017 3,641,290 4.7% 27.211% 2.5%2018 3,786,942 4.0% 25.532% ‐6.2%13
Budgeted vs Actual Surplus (Deficit)YEAR BUDGET ACTUAL2012 (124,954) 199,583 2013 (46,100) 14,795 2014 (162,415) (19,768) 2015 (35,305) 736,465 2016 (725,446) (137,600) 2017 (195,955) 694,505 2018 (237,225) TBDThere was a transfer out of surplus funds from 2015 in 2016.Staff will recommend a transfer out of surplus funds from 2017 in 2018.14
Council FeedbackQuestions?Comments?Additional meetings?Budget format?15
2016 2017 2018 2019 Increase Increase
Actual Actual Budget Budget (Decrease) (Decrease)
REVENUES
Taxes
Property taxes 3,252,297$ 3,532,773$ 3,786,942$ 3,786,940$ (2)$ 0.00%
Other taxes 8,240 8,931 8,100 8,530 430 5.31%
Special assessments 1,332 1,265 2,000 1,220 (780) ‐39.00%
Licenses and permits 598,687 729,198 324,600 505,020 180,420 55.58%
Intergovernmental 131,914 151,425 133,179 153,220 20,041 15.05%
Charges for services 700,855 718,906 585,704 604,160 18,456 3.15%
Fines & forfeits 31,868 29,988 34,000 30,340 (3,660) ‐10.76%
Investment earnings 52,161 36,012 55,000 47,230 (7,770) ‐14.13%
Miscellaneous 25,636 22,642 10,006 14,460 4,454 44.51%
TOTAL REVENUES 4,802,989$ 5,231,139$ 4,939,531$ 5,151,120$ 211,589$ 4.28%
EXPENDITURES
General government
Mayor & council 65,051$ 56,513$ 67,500$ 68,760$ 1,260$ 1.87%
Administration 173,781 260,304 327,500 331,010 3,510 1.07%
Elections 21,137 21,137 23,000 23,000 ‐ 0.00%
Finance 172,268 192,663 176,300 191,820 15,520 8.80%
TCAAP 242,663 98,883 170,000 172,590 2,590 1.52%
Planning & Zoning 173,853 197,976 266,250 223,610 (42,640) ‐16.02%
Government Buildings 233,560 248,879 275,000 271,840 (3,160) ‐1.15%
Total general government 1,082,313 1,076,354 1,305,550 1,282,630 (22,920) ‐1.76%
Public safety
Police 1,089,185 1,177,494 1,194,775 1,242,250 47,475 3.97%
Dispatch 67,780 68,832 65,175 68,500 3,325 5.10%
Fire 495,216 514,468 544,000 573,680 29,680 5.46%
Emergency Management 2,966 3,364 9,476 3,920 (5,556) ‐58.63%
Protective Inspections 326,360 293,877 342,746 346,050 3,304 0.96%
Total public safety 1,981,507 2,058,035 2,156,172 2,234,400 78,228 3.63%
Public works
Street Maintenance 479,814 443,632 587,872 719,400 131,528 22.37%
Total public works 479,814 443,632 587,872 719,400 131,528 22.37%
Parks & recreation
Recreation 275,039 250,898 266,650 342,890 76,240 28.59%
Park Maintenance 346,795 367,715 440,512 519,930 79,418 18.03%
Total parks & recreation 621,834 618,613 707,162 862,820 155,658 22.01%
Other Financing Uses
Transfers Out 775,121 340,000 420,000 420,000 ‐ 0.00%
775,121 340,000 420,000 420,000 ‐ 0.00%
TOTAL EXPENDITURES 4,940,589$ 4,536,635$ 5,176,756$ 5,519,250$ 342,494$ 6.62%
NET CHANGE IN FUND BALANCE (137,600)$ 694,505$ (237,225)$ (368,130)$
CITY OF ARDEN HILLS, MINNESOTA
GENERAL FUND
PRELIMINARY 2019 BUDGET
1
2019 BUDGET ‐ GENERAL FUND ‐ SCHEDULE OF EXPENDITURES ‐ DETAIL BY FUNCTION
2016 2017 2018 2019 $ Increase % Increase
Actual Actual Budget Proposed (Decrease) (Decrease)
Mayor & council
Personnel Expenses 31,160$ 31,165$ 31,200$ 37,210$ 6,010$ 19.26%
Supplies and Materials 48 166 50 150 100 200.00%
Other Services and Charges 33,842 25,182 36,250 31,400 (4,850) ‐13.38%
65,051$ 56,513$ 67,500$ 68,760$ 1,260$ 1.87%
Administration
Personnel Expenses 83,780$ 83,423$ 194,200$ 215,300$ 21,100$ 10.87%
Supplies and Materials 423 448 500 550 50 10.00%
Other Services and Charges 89,578 176,433 132,800 115,160 (17,640) ‐13.28%
173,781$ 260,304$ 327,500$ 331,010$ 3,510$ 1.07%
Elections
Other Services and Charges 21,137$ 21,137$ 23,000$ 23,000$ ‐$ 0.00%
21,137$ 21,137$ 23,000$ 23,000$ ‐$ 0.00%
Finance
Personnel Expenses 61,677$ 66,312$ 51,000$ 53,800$ 2,800$ 5.49%
Supplies and Materials 16,490 19,000 23,100 23,100 ‐ 0.00%
Other Services and Charges 94,102 107,351 102,200 114,920 12,720 12.45%
172,268$ 192,663$ 176,300$ 191,820$ 15,520$ 8.80%
TCAAP
Personnel Expenses 61,188$ 43,726$ 107,700$ 86,490$ (21,210)$ ‐19.69%
Supplies and Materials 555 ‐ 1,000 ‐ (1,000) ‐100.00%
Other Services and Charges 180,920 55,156 61,300 86,100 24,800 40.46%
242,663$ 98,883$ 170,000$ 172,590$ 2,590$ 1.52%
Planning & Zoning
Personnel Expenses 111,751$ 40,044$ 83,500$ 145,490$ 61,990$ 74.24%
Supplies and Materials 14 ‐ 200 ‐ (200) ‐100.00%
Other Services and Charges 62,088 157,933 182,550 78,120 (104,430) ‐57.21%
173,853$ 197,976$ 266,250$ 223,610$ (42,640)$ ‐16.02%
Government Buildings
Personnel Expenses 22,156$ 42,720$ 40,500$ 40,790$ 290$ 0.72%
Supplies and Materials 3,951 4,426 6,000 6,000 ‐ 0.00%
Other Services and Charges 207,453 201,733 228,500 225,050 (3,450) ‐1.51%
233,560$ 248,879$ 275,000$ 271,840$ (3,160)$ ‐1.15%
Police
Other Services and Charges 1,089,185$ 1,177,494$ 1,194,775$ 1,242,250$ 47,475$ 3.97%
1,089,185$ 1,177,494$ 1,194,775$ 1,242,250$ 47,475$ 3.97%
Dispatch
Other Services and Charges 67,780$ 68,832$ 65,175$ 68,500$ 3,325$ 5.10%
67,780$ 68,832$ 65,175$ 68,500$ 3,325$ 5.10%
Fire
Other Services and Charges 495,216$ 514,468$ 544,000$ 573,680$ 29,680$ 5.46%
495,216$ 514,468$ 544,000$ 573,680$ 29,680$ 5.46%
Emergency Management
Personnel Expenses 11$ 30$ 2,726$ 2,820$ 94$ 3.45%
Other Services and Charges 2,955 3,335 6,750 1,100 (5,650) ‐83.70%
2,966$ 3,364$ 9,476$ 3,920$ (5,556)$ ‐58.63%
Protective Inspections
Personnel Expenses 233,395$ 218,543$ 270,500$ 272,700$ 2,200$ 0.81%
Supplies and Materials 645 171 3,046 1,200 (1,846) ‐60.60%
Other Services and Charges 92,319 75,163 69,200 72,150 2,950 4.26%
326,360$ 293,877$ 342,746$ 346,050$ 3,304$ 0.96%
Street Maintenance
Personnel Expenses 177,551$ 171,591$ 234,200$ 259,660$ 25,460$ 10.87%
Supplies and Materials 67,524 47,424 25,600 25,600 ‐ 0.00%
Other Services and Charges 234,739 224,617 328,072 434,140 106,068 32.33%
479,814$ 443,632$ 587,872$ 719,400$ 131,528$ 22.37%
Recreation
Personnel Expenses 175,833$ 163,332$ 174,000$ 235,770$ 61,770$ 35.50%
Supplies and Materials 21,938 19,223 22,250 26,250 4,000 17.98%
Other Services and Charges 77,267 68,343 70,400 80,870 10,470 14.87%
275,039$ 250,898$ 266,650$ 342,890$ 76,240$ 28.59%
Park Maintenance
Personnel Expenses 191,823$ 183,904$ 236,200$ 274,990$ 38,790$ 16.42%
Supplies and Materials 37,104 26,384 36,100 44,550 8,450 23.41%
Other Services and Charges 117,868 157,426 168,212 200,390 32,178 19.13%
346,795$ 367,715$ 440,512$ 519,930$ 79,418$ 18.03%
Transfers Out 775,121$ 340,000$ 420,000$ 420,000$ ‐$ 0.00%
TOTAL EXPENDITURES 4,940,589$ 4,536,635$ 5,176,756$ 5,519,250$ 342,494$ 6.62%
2
2018 PERCENT
ORIGINAL OVER(UNDER)
Total By Program ACTUAL ACTUAL BUDGET BUDGET 2018 BUDGET
City Council $65,051 $56,513 $67,500 $68,760 1.9%
City Administration 173,781 260,304 327,500 331,010 1.1%
Elections 21,137 21,137 23,000 23,000 0.0%
Finance 172,268 192,663 176,300 191,820 8.8%
TCAAP 242,663 98,883 170,000 172,590 1.5%
Planning & Zoning 173,853 197,976 266,250 223,610 -16.0%
Government Buildings 233,560 248,879 275,000 271,840 -1.1%
Totals 1,082,313 1,076,354 1,305,550 1,282,630 -1.8%
Total By Classification
Personnel Services 371,712 307,389 508,100 579,080 14.0%
Commodities 21,481 24,040 30,850 29,800 -3.4%
Contractual Services 689,119 744,926 766,600 673,750 -12.1%
Capital Outlay 0000 N/A
Other Charges 0000 N/A
Totals 1,082,313 1,076,354 1,305,550 1,282,630 -1.8%
Staffing
Full-time equivalents 4.51 4.69
CITY OF ARDEN HILLS, MINNESOTA
GENERAL GOVERNMENT SUMMARY
EXPENDITURE ANALYSIS
2016 2017 2019
2016 ACTUAL 2017 ACTUAL 2018 ORIGINAL
BUDGET
2019 ORIGINAL
BUDGET
0
200
400
600
800
1,000
1,200
1,400
ThousandsExpenditures
3
CITY OF ARDEN HILLS, MINNESOTA
Function: General Government 101
Activity: Mayor & Council 41100
Activity Scope
Objectives
Issues
Budget Commentary
2016 2017 2018 2019
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 31,160$ 31,165$ 31,200$ 37,210$
Commodities 48 166 50 150
Contractual Services 33,842 25,182 36,250 31,400
Total 65,051$ 56,513$ 67,500$ 68,760$
Percent Change (-13.1%) 19.4% 1.9%
Expenditures by Classification
The Mayor and City Council are responsible for the formulation of policy and the passage of laws governing the
City of Arden Hills. Members participate in various committees, as well as direct staff, through the City
Administrator, as to their overall goals for the City. This department provides for Mayor and Council
compensation, Council meetings and work sessions, management consultants, memberships, and publishing
legal notices. Participation in NYFS is included in this budget, as is funding for the City Council Retreat
Facilitator.
In 2019, the Mayor and Council budget is proposed to increase by 1.9% or $1,260.
Fund # :
Activity # :
2019 BUDGET
1. Adopt policies and ordinances consistent with Council's position on growth, zoning and financial strategy.
2. Continue to work on the redevelopment of the TCAAP property.
Creating funding sources to build reserve balances to fund future capital improvements while maintaining
current City services.
54%
46%
Personnel Services
Commodities
Contractual Services
4
CITY OF ARDEN HILLS, MINNESOTA
Function: General Government 101
Activity: Administration 41300
Activity Scope
Objectives
Issues
Budget Commentary
2016 2017 2018 2019
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 83,780$ 83,423$ 194,200$ 215,300$
Commodities 423 448 500 550
Contractual Services 89,578 176,433 132,800 115,160
Total 173,781$ 260,304$ 327,500$ 331,010$
Percent Change 49.8% 25.8% 1.1%
Full-Time Equivalent positions - - 1.80 1.85
Expenditures by Classification
2019 BUDGET
Fund # :
Activity # :
City Administration provides the overall direction of the City, as determined by the City Council. The City
Administrator serves as Chief Administrative Officer for the City, ensuring that laws, ordinances, and resolutions
of the City Council are enforced and implemented. The Administration Department is responsible for
administering Council policies, coordinating Council agendas, and providing support to other functional areas
within the City.
The 2019 Administration budget is increasing by 1.1% over 2018. The department is fully staffed and
consultant costs have been removed.
1. Assist City Council in setting policies and procedures in accordance with Council's position.
2. Provide direction and leadership on major city projects, budget management, oversee performance
evaluation and long-range planning.
1. Long-range planning to maintain current City services while creating funding sources for reserves.
2. Long-range comprehensive TCAAP planning.
65%
35%
Personnel Services
Commodities
Contractual Services
5
CITY OF ARDEN HILLS, MINNESOTA
Function: General Government 101
Activity: Elections 41410
Activity Scope
Objectives
Issues
Budget Commentary
2016 2017 2018 2019
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services -$ -$ -$ -$
Commodities - - - -
Contractual Services 21,137 21,137 23,000 23,000
Total 21,137$ 21,137$ 23,000$ 23,000$
Percent Change 0.0% 8.8% 0.0%
Expenditures by Classification
2019 BUDGET
Fund # :
Activity # :
This department covers the cost of administering all Federal, State and Municipal elections. This includes the
preparation of any and all absentee ballots, organizing the polling places, election judges, and vote tabulations.
The City contracts with Ramsey County for all the required election services.
The Elections budget has a zero percent increase for FY19.
Stay current on election laws.
Stay current on election laws.
100%
Personnel Services
Commodities
Contractual Services
6
CITY OF ARDEN HILLS, MINNESOTA
Function: General Government 101
Activity: Finance 41500
Activity Scope
Objectives
Issues
Budget Commentary
2016 2017 2018 2019
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 61,677$ 66,312$ 51,000$ 53,800$
Commodities 16,490 19,000 23,100 23,100
Contractual Services 94,102 107,351 102,200 114,920
Total 172,268$ 192,663$ 176,300$ 191,820$
Percent Change 11.8% (-8.5%) 8.8%
Full-Time Equivalent positions - - 0.47 0.49
Expenditures by Classification
2019 BUDGET
Fund # :
Activity # :
Conducts the financial affairs of the City in accordance with the Government Accounting Standards Board
(GASB) and Generally Accepted Accounting Principles (GAAP). This includes protecting the assets of the City,
the initiation of financial plans, investment and debt management, review and implementation of internal
controls, and accounting for financial transactions including accounts payable, accounts receivable and payroll.
This budget increased by 8.8% in 2019. Contractual services is increasing due to the Technology Fund
allocation.
1. Continue working to refine the financial management plan for the City.
2. Continue to produce a Comprehensive Annual Financial Report (CAFR) and reports for the public (Popular
Annual Finance Report - PAFR) that receive the GFOA's award for excellence in reporting.
3. Provide meaningful and timely financial reports and information to Council, Commissions and other City
Departments.
1. Implement improved reporting procedures to inform Council, Commissions and Departments.
2. Work with other Departments to find ways to reduce costs of City operations.
3. Analyze and implement ways to reduce transaction processing and costs.
28%
12%
60%
Personnel Services
Commodities
Contractual Services
7
CITY OF ARDEN HILLS, MINNESOTA
Function: General Government 101
Activity: TCAAP 41600
Activity Scope
Objectives
Issues
Budget Commentary
2016 2017 2018 2019
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 61,188$ 43,726$ 107,700$ 86,490$
Commodities 555 - 1,000 -
Contractual Services 180,920 55,156 61,300 86,100
Total 242,663$ 98,883$ 170,000$ 172,590$
Percent Change (-59.3%) 71.9% 1.5%
Full-Time Equivalent positions - - 0.43 0.63
Expenditures by Classification
2019 BUDGET
Fund # :
Activity # :
This department was established to account for revenue and expenditure activity related to the City’s
comprehensive re-use planning at the Twin Cities Army Ammunition Plant (TCAAP) site.
Ramsey County purchased the property and established a Joint Development Authority (JDA) with the City.
Revenues and expenditures are for City costs and are estimated, but placeholders have been included for
consulting costs, and staff time has been allocated for the City Administrator, Community Development Director,
Planner, and Public Works Director as they act as the City’s support staff to this Authority. The 2019 budget
shows an increase of 1.5%, largely due to staff changes and a better estimate of forecasted expenditures.
1. Coordination of TCAAP redevelopment planning activities while continuing to meet the needs of the City of
Arden Hills.
2. Work with Ramsey County through the Joint Development Authority (JDA).
1. Economic conditions.
2. Coordinating with multiple entities/players.
50%
50%
Personnel Services
Commodities
Contractual Services
8
CITY OF ARDEN HILLS, MINNESOTA
Function: General Government 101
Activity: Planning & Zoning 41910
Activity Scope
Objectives
Issues
Budget Commentary
2016 2017 2018 2019
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 111,751$ 40,044$ 83,500$ 145,490$
Commodities 14 - 200 -
Contractual Services 62,088 157,933 182,550 78,120
Total 173,853$ 197,976$ 266,250$ 223,610$
Percent Change 13.9% 34.5% (-16.0%)
Full-Time Equivalent positions - - 1.43 1.34
Expenditures by Classification
2019 BUDGET
Fund # :
Activity # :
Responsible for all planning and zoning related functions of the City. Activities administered by this department
include requests for variances, subdivisions, re-zonings, zoning code amendments, signs, conditional use
permits, compliance with City Ordinances and other land use issues. The Planners work closely with Protective
Inspections, Code Enforcement, and Community Development.
The Planning Commission, consisting of seven members appointed annually by the City Council, meets monthly
to review the above requests and to make recommendations to the City Council in an advisory capacity.
The budget for 2019 is a total decrease of 16.0% over the 2018 budget. Personnel includes a Director and
Planner and related consultant costs have been reduced.
1. Continue to work on Rental Housing registrations.
2. Continue improvements of the City's planning process.
1. Rental Housing registrations.
2. Refine Building Permit process.
3. Research and refine an Administrative Fines process.
65%
35%
Personnel Services
Commodities
Contractual Services
9
CITY OF ARDEN HILLS, MINNESOTA
Function: General Government 101
Activity: Government Buildings 41940
Activity Scope
Objectives
Issues
Budget Commentary
2016 2017 2018 2019
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 22,156$ 42,720$ 40,500$ 40,790$
Commodities 3,951 4,426 6,000 6,000
Contractual Services 207,453 201,733 228,500 225,050
Total 233,560$ 248,879$ 275,000$ 271,840$
Percent Change 6.6% 10.5% (-1.1%)
Full-Time Equivalent positions - - 0.38 0.38
Expenditures by Classification
2019 BUDGET
Fund # :
Activity # :
This department captures all of the operation/maintenance related costs for the City Hall and Government
Building facilities.
The City entered into a contract with Ramsey County for a joint maintenance facility located just west of City
Hall off County Road 96 on Paul Kirkwold Drive. The new facility was completed and occupied as of October
2004. The City’s portion of the Ramsey County maintenance facility is charged to this budget.
The 2019 budget is a decrease of 1.1% from the previous year’s budget.
Maintain a reputable facility to house meetings and staff.
Normal maintenance and repair issues as the building (City Hall) has now been in operation since 2002.
15%
2%
83%
Personnel Services
Commodities
Contractual Services
10
2018 PERCENT
ORIGINAL OVER(UNDER)
Total By Program ACTUAL ACTUAL BUDGET BUDGET 2018 BUDGET
Police $1,089,185 $1,177,494 $1,194,775 $1,242,250 4.0%
Dispatch 67,780 68,832 65,175 68,500 5.1%
Fire 495,216 514,468 544,000 573,680 5.5%
Emergency Management 2,966 3,364 9,476 3,920 -58.6%
Protective Inspections 326,360 293,877 342,746 346,050 1.0%
Totals 1,981,507 2,058,035 2,156,172 2,234,400 3.6%
Total By Classification
Personnel Services 233,406 218,572 273,226 275,520 0.8%
Commodities 645 171 3,046 1,200 -60.6%
Contractual Services 1,747,456 1,839,292 1,879,900 1,957,680 4.1%
Capital Outlay 0000 N/A
Other Charges 0000 N/A
Totals 1,981,507 2,058,035 2,156,172 2,234,400 3.6%
Staffing
Full-time equivalents 2.61 2.56
CITY OF ARDEN HILLS, MINNESOTA
PUBLIC SAFETY SUMMARY
EXPENDITURE ANALYSIS
2016 2017 2019
2016 ACTUAL 2017 ACTUAL 2018 ORIGINAL
BUDGET
2019 ORIGINAL
BUDGET
1,800
2,100
2,400
ThousandsExpenditures
11
CITY OF ARDEN HILLS, MINNESOTA
Function: Public Safety 101
Activity: Police 42100
Activity Scope
Objectives
Issues
Budget Commentary
2016 2017 2018 2019
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services -$ -$ -$ -$
Commodities - - - -
Contractual Services 1,089,185 1,177,494 1,194,775 1,242,250
Total 1,089,185$ 1,177,494$ 1,194,775$ 1,242,250$
Percent Change 8.1% 1.5% 4.0%
Expenditures by Classification
2019 BUDGET
Fund # :
Activity # :
Law Enforcement services for Arden Hills are provided on a contractual basis with the Ramsey County Sheriff’s
Department. Animal control services are included in this budget.
Arden Hills portion of the Ramsey County Sheriff’s Contracting Communities 2019 budget increased 4.0% over
2018. Animal control costs and boarding are included within this budget.
Continue contracting for law enforcement and animal control services through the Ramsey County Sheriff’s
Department.
1. Resident concerns over police coverage and visibility.
2. Response times.
100%
Personnel Services
Commodities
Contractual Services
12
CITY OF ARDEN HILLS, MINNESOTA
Function: Public Safety 101
Activity: Dispatch 42150
Activity Scope
Objectives
Issues
Budget Commentary
2016 2017 2018 2019
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services -$ -$ -$ -$
Commodities - - - -
Contractual Services 67,780 68,832 65,175 68,500
Total 67,780$ 68,832$ 65,175$ 68,500$
Percent Change 1.6% (-5.3%) 5.1%
Expenditures by Classification
2019 BUDGET
Fund # :
Activity # :
Emergency dispatch services are provided by Ramsey County.
Arden Hills portion of the Ramsey County 911 Dispatch Department operation budget increased by 5.1%.
Dispatch saw a significant increase in the 2014 and 2015 budget due to CAD costs, but those costs are now
leveling out and appropriately budgeted for.
Continue contracting dispatch services though Ramsey County.
Continue to maintain service levels at a reasonable cost.
100%
Personnel Services
Commodities
Contractual Services
13
CITY OF ARDEN HILLS, MINNESOTA
Function: Public Safety 101
Activity: Fire 42200
Activity Scope
Objectives
Issues
Budget Commentary
2016 2017 2018 2019
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services -$ -$ -$ -$
Commodities - - - -
Contractual Services 495,216 514,468 544,000 573,680
Total 495,216$ 514,468$ 544,000$ 573,680$
Percent Change 3.9% 5.7% 5.5%
Expenditures by Classification
2019 BUDGET
Fund # :
Activity # :
Fire protection for Arden Hills is provided by the Lake Johanna Volunteer Fire Department on a contractual
basis. Lake Johanna Volunteer Fire Department presently provides services to the cities of Arden Hills,
Shoreview, and North Oaks. Arden Hills pays a percentage of operating and capital costs based on a formula
approved by the Lake Johanna Fire Department and Arden Hills City Council.
Arden Hills’s portion of the Lake Johanna Fire Department operating budget increased 5.5%. This budget
reflects increases to operating costs.
Continue contracting for fire protection services through Lake Johanna Volunteer Fire Department.
Continue to maintain service levels at a reasonable cost.
100%
Personnel Services
Commodities
Contractual Services
14
CITY OF ARDEN HILLS, MINNESOTA
Function: Public Safety 101
Activity: Emergency Management 42300
Activity Scope
Objectives
Issues
Budget Commentary
2016 2017 2018 2019
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 11$ 30$ 2,726$ 2,820$
Commodities - - - -
Contractual Services 2,955 3,335 6,750 1,100
Total 2,966$ 3,364$ 9,476$ 3,920$
Percent Change 13.4% 181.7% (-58.6%)
Full-Time Equivalent positions - - 0.02 0.02
Expenditures by Classification
2019 BUDGET
Fund # :
Activity # :
Emergency Management coordination for the City is required by the Federal Government. This department
works closely with Ramsey County Department of Homeland Security, as well as the Ramsey County Sheriff
and Lake Johanna Fire Department. The City contracts with a consultant to provide these services.
The 2019 budget is a decrease of 58.6% from the 2018 budget or $5,556. This is based on historical costs and
a shifting of the emergency services.
1. Update City's Emergency Response Policy and Procedures.
2. Train staff in emergency management procedures.
Coordinate with Ramsey County’s emergency response procedures and policies.
72%
28%
Personnel Services
Commodities
Contractual Services
15
CITY OF ARDEN HILLS, MINNESOTA
Function: Public Safety 101
Activity: Protective Inspections 42400
Activity Scope
Objectives
Issues
Budget Commentary
2016 2017 2018 2019
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 233,395$ 218,543$ 270,500$ 272,700$
Commodities 645 171 3,046 1,200
Contractual Services 92,319 75,163 69,200 72,150
Total 326,360$ 293,877$ 342,746$ 346,050$
Percent Change (-10.0%) 16.6% 1.0%
Full-Time Equivalent positions - - 2.59 2.54
Expenditures by Classification
2019 BUDGET
Fund # :
Activity # :
This department is responsible for all building construction, plumbing, sewer, water and mechanical inspections
within the City. Electrical inspections are contracted for with an independent inspection firm. This department
is also responsible for enforcement of the Zoning Code and other sections of the City Code of Ordinances.
The 2019 operating budget is an increase of 1.0% from the previous year’s budget.
1. Continue implementation of the building codes.
2. Continue to work on Building Permit software to produce Council reports.
1. Managing and prioritizing department workloads.
2. Keep up with rental license inspections of investor owned residential properties.
3. Continue implementation and design of new Building Permit software and reports.
79%
21%
Personnel Services
Commodities
Contractual Services
16
2018 PERCENT
ORIGINAL OVER(UNDER)
Total By Program ACTUAL ACTUAL BUDGET BUDGET 2018 BUDGET
Streets $479,814 $443,632 $587,872 $719,400 22.4%
Totals 479,814 443,632 587,872 719,400 22.4%
Total By Classification
Personnel Services 177,551 171,591 234,200 259,660 10.9%
Commodities 67,524 47,424 25,600 25,600 0.0%
Contractual Services 234,739 224,617 328,072 434,140 32.3%
Capital Outlay 0000 N/A
Other Charges 0000 N/A
Totals 479,814 443,632 587,872 719,400 22.4%
Staffing
Full-time equivalents 2.15 2.38
CITY OF ARDEN HILLS, MINNESOTA
PUBLIC WORKS SUMMARY
EXPENDITURE ANALYSIS
2016 2017 2019
2016 ACTUAL 2017 ACTUAL 2018 ORIGINAL
BUDGET
2019 ORIGINAL
BUDGET
0
250
500
750
1,000
ThousandsExpenditures
17
CITY OF ARDEN HILLS, MINNESOTA
Function: Public Works 101
Activity: Street Maintenance 43100
Activity Scope
Objectives
Issues
Budget Commentary
2016 2017 2018 2019
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 177,551$ 171,591$ 234,200$ 259,660$
Commodities 67,524 47,424 25,600 25,600
Contractual Services 234,739 224,617 328,072 434,140
Total 479,814$ 443,632$ 587,872$ 719,400$
Percent Change (-7.5%) 32.5% 22.4%
Full-Time Equivalent positions - - 2.15 2.38
Expenditures by Classification
2019 BUDGET
Fund # :
Activity # :
This department is responsible for maintaining City streets, including snowplowing, minor street repair, street
signs, and street sweeping.
The 2019 operating budget is an increase of 22.4% from the previous year’s budget. An Engineering Tech was
added for 2019 and $100,000 was added for additional patching and overly work.
1. Maintain street infrastructure utilizing all available techniques including crack sealing, seal coating, patching
and overlays.
2. Recommend a cost effective program for reconstructing/reclaiming street surfaces when maintenance
techniques no longer provide the desired results.
3. Maintain and update equipment and vehicles.
1. Implement a capital improvement program for City infrastructure.
2. Balance the public works department needs with available funds.
3. Aging equipment.
4. Increased safety regulation for equipment and vehicles.
36%
4%60%
Personnel Services
Commodities
Contractual Services
18
2018 PERCENT
ORIGINAL OVER(UNDER)
Total By Program ACTUAL ACTUAL BUDGET BUDGET 2018 BUDGET
Recreation $275,039 $250,898 $266,650 $342,890 28.6%
Parks 346,795 367,715 440,512 519,930 18.0%
Totals 621,834 618,613 707,162 862,820 22.0%
Total By Classification
Personnel Services 367,657 347,237 410,200 510,760 24.5%
Commodities 59,042 45,607 58,350 70,800 21.3%
Contractual Services 195,135 225,769 238,612 281,260 17.9%
Capital Outlay 0000 N/A
Other Charges 0000 N/A
Totals 621,834 618,613 707,162 862,820 22.0%
Staffing
Full-time equivalents 4.06 5.29
CITY OF ARDEN HILLS, MINNESOTA
CULTURE & RECREATION SUMMARY
EXPENDITURE ANALYSIS
2016 2017 2019
2016 ACTUAL 2017 ACTUAL
2018 ORIGINAL
BUDGET
2019 ORIGINAL
BUDGET
0
200
400
600
800
1,000
ThousandsExpenditures
19
CITY OF ARDEN HILLS, MINNESOTA
Function: Parks and Recreation 101
Activity: Recreation 45120
Activity Scope
Objectives
Issues
Budget Commentary
2016 2017 2018 2019
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 175,833$ 163,332$ 174,000$ 235,770$
Commodities 21,938 19,223 22,250 26,250
Contractual Services 77,267 68,343 70,400 80,870
Total 275,039$ 250,898$ 266,650$ 342,890$
Percent Change (-8.8%) 6.3% 28.6%
Full-Time Equivalent positions - - 1.47 2.47
Expenditures by Classification
2019 BUDGET
Fund # :
Activity # :
This department provides all recreational activities to residents of Arden Hills, as well as residents from
neighboring communities.
The 2019 operating budget is an increase of 28.6% from the previous year’s budget. The Recreation
Programmer position has been added back to the budget.
To provide recreational activities to residents of Arden Hills.
1. Develop senior programming.
2. Budget constraints.
69%
8%
23%
Personnel Services
Commodities
Contractual Services
20
CITY OF ARDEN HILLS, MINNESOTA
Function: Parks and Recreation 101
Activity: Park Maintenance 45200
Activity Scope
Objectives
Issues
Budget Commentary
2016 2017 2018 2019
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 191,823$ 183,904$ 236,200$ 274,990$
Commodities 37,104 26,384 36,100 44,550
Contractual Services 117,868 157,426 168,212 200,390
Total 346,795$ 367,715$ 440,512$ 519,930$
Percent Change 6.0% 19.8% 18.0%
Full-Time Equivalent positions - - 2.59 2.82
Expenditures by Classification
2019 BUDGET
Fund # :
Activity # :
Responsible for maintenance of City parks and trails as well as administration of the diseased tree/forestry
program. This includes maintaining and improving playground and picnic facilities, fertilizing and mowing of
grass, maintaining athletic fields, flooding and maintenance of outdoor ice rinks, snow and ice removal, and tree
preservation within the parks system of the City. These assets of the City are extensively used by the
residents, and improvements must be made to uphold the safety, functionality and beauty the City represents.
The 2019 operating budget is an increase of 18.0% from the previous year’s budget. Changes are due to a
portion of the new Sr. Engineering Tech being allocated here, $10,000 for Perry Park parking lot and the
allocations from the Central Garage and Technology funds have increased.
1. Continue pathway maintenance.
2. Continue implementing City's Comprehensive Park and Trails plan.
1. Other maintenance concerns coming up and not allowing completion of existing projects.
2. Budget constraints for future and existing projects.
53%9%
38%
Personnel Services
Commodities
Contractual Services
21
2018 PERCENT
ORIGINAL OVER(UNDER)
Total By Program ACTUAL ACTUAL BUDGET BUDGET 2018 BUDGET
Unallocated $775,121 $340,000 $420,000 $420,000 0.0%
Totals 775,121 340,000 420,000 420,000 0.0%
Total By Classification
Personnel Services 0000 N/A
Commodities 0000 N/A
Contractual Services 0000 N/A
Capital Outlay 0000 N/A
Other Charges 775,121 340,000 420,000 420,000 0.0%
Totals 775,121 340,000 420,000 420,000 0.0%
Staffing
Full-time equivalents 0.00 0.00
CITY OF ARDEN HILLS, MINNESOTA
MISCELLANEOUS SUMMARY
EXPENDITURE ANALYSIS
2016 2017 2019
2016 ACTUAL 2017 ACTUAL 2018 ORIGINAL
BUDGET
2019 ORIGINAL
BUDGET
0
200
400
600
800
ThousandsExpenditures
22
CITY OF ARDEN HILLS, MINNESOTA
Function: Unallocated 101
Activity: Transfers 49300
Activity Scope
Objectives
Issues
Budget Commentary
2016 2017 2018 2019
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services -$ -$ -$ -$
Commodities - - - -
Contractual Services - - - -
Other Charges 775,121 340,000 420,000 420,000
Total 775,121$ 340,000$ 420,000$ 420,000$
Percent Change (-56.1%) 23.5% 0.0%
Expenditures by Classification
2019 BUDGET
Fund # :
Activity # :
The transfers to other funds budget is utilized to account for the transfer of general fund revenues to other funds
within the City financial structure.
2019 includes a transfer of $50,000 to fund Equipment Replacement, $50,000 to fund Public Safety Capital,
$120,000 to fund EDA activities, and $200,000 to the PIR Fund.
1. To build reserves for capital equipment replacement.
2. To subsidize infrastructure improvements.
Budget constraints.
100%
Personnel Services
Commodities
Contractual Services
Other Charges
23
Page 1 of 1
NEW BUSINESS – 9A
MEMORANDUM
DATE: September 10, 2018
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Gayle Bauman. Finance Director
Mary Tomnitz, Accounting Clerk
SUBJECT: Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
Council Should Consider
A motion to approve Resolution 2018-053 certifying delinquent utilities to Ramsey County.
Background
Delinquent utility amounts are certified to Ramsey County quarterly. A list of utility accounts
with a delinquent balance was compiled and notices dated August 6, 2018 were mailed. These
customers were informed of their delinquent status and were asked to make payment of the
delinquent balance by September 5, 2018. Utility accounts with an unpaid delinquent balance
after September 5, 2018 would be certified to Ramsey County to be added to property taxes
payable in 2019. The certification amount is equal to the unpaid delinquent balance plus an eight
percent penalty.
The list of remaining delinquent utility accounts, as of September 5, 2018 is attached. The City
will request that Ramsey County levy the delinquent balances against the respective properties.
Attachments
Attachment A: Resolution No. 2018-053
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2018-053
RESOLUTION ADOPTING AND CONFIRMING QUARTERLY SPECIAL
ASSESSMENTS FOR DELINQUENT UTILITIES
WHEREAS, the amount to be specially assessed for DELINQUENT UTILITIES has
been duly calculated in accordance with the provisions of the Municipal Code and Minnesota
Statues; and
WHEREAS, notices have been duly mailed as required by law; and
WHEREAS, said proposed assessments have at all times since their filing been open
for public inspection, and an opportunity has been given to all interested parties to present
objections if any, to the proposed assessments; and
WHEREAS, there were no oral or written objections received.
1. The amounts so calculated and set forth in said notices are hereby levied against
the respective parcels of land described therein, and
2. The proposed assessments are hereby adopted and confirmed as special
assessments for each of said parcels of land and the assessments together with an
additional penalty of eight percent (8%) of the original unpaid amount, inclusive
of any previous delinquency penalty, shall be a lien concurrent with general taxes
upon such parcel.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden
Hills, Minnesota, that the City Administrator be authorized and directed to transmit to the
County Auditor a certified duplicate of the assessment roll to be extended upon the property
tax lists of the County, and the County Auditor shall collect said special assessments with
taxes levied in 2018, payable in 2019:
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 10TH DAY OF SEPTEMBER, 2018.
____________________________________
ATTEST: DAVID GRANT, MAYOR
__________________________________________
JULIE HANSON, CITY CLERK
Parcel ID Account No Service Address Water TestWaterSurface Water MgmtStandbySewerLate PenaltyUndevelopedUtility Arrears8% Cert FeeTotal Assessment21-30-23-12-0004 005384-000 4541 Lakeshore Place 1.59 71.05 14.72 8.32 95.32 14.42 0.00 205.42 16.43 221.85
28-30-23-13-0051 001065-000 1812 Venus Avenue 1.59 61.89 14.72 8.32 92.61 16.50 0.00 195.63 15.65 211.28
21-30-23-34-0007 009425-000 0 Gateway Boulevard 0.00 0.00 0.00 0.00 0.00 0.44 11.04 11.48 0.92 12.40
27-30-23-33-0017 001181-000 1535 Oak Avenue 0.83 51.27 7.69 4.34 48.36 0.00 0.00 112.49 9.00 121.49
22-30-23-24-0239 011640-000 4413 Arden View Court 0.28 9.59 3.39 1.48 16.47 0.00 0.00 31.21 2.50 33.71
33-30-23-34-0102 011447-000 3246 New Brighton Road 1.59 33.16 530.68 8.32 18.60 47.24 0.00 639.59 51.17 690.76
21-30-23-43-0004 006414-000 4108 Valentine Crest Road 1.59 24.36 14.72 8.32 92.61 11.33 0.00 152.93 12.23 165.16
28-30-23-24-0021 001082-000 1822 Venus Avenue 0.53 10.24 4.91 2.77 30.87 0.00 0.00 49.32 3.95 53.27
23-30-23-44-0014 009246-000 1718 Parkshore Drive 0.00 0.00 0.00 0.00 0.00 1.78 22.28 24.06 1.92 25.98
21-30-23-43-0025 003225-000 1720 Parkshore Drive 0.00 0.00 0.00 0.00 0.00 1.89 23.60 25.49 2.04 27.53
21-30-23-44-0015 009247-000 1722 Parkshore Drive 0.00 0.00 0.00 0.00 0.00 2.29 28.68 30.97 2.48 33.45
22-30-23-24-0335 000366-000 4334 Arden View Court 0.60 0.00 7.23 3.16 35.12 0.00 0.00 46.11 3.69 49.80
21-30-23-44-0013 009248-000 4177 Old Highway 10 0.00 0.00 0.00 0.00 0.00 3.42 42.80 46.22 3.70 49.92
21-30-23-14-0006 001271-000 4401 Old Highway 10 0.00 0.00 14.72 8.32 92.61 0.00 0.00 115.65 9.25 124.90
21-30-23-14-0007 001276-000 4375 Old Highway 10 0.00 0.00 14.72 8.32 92.61 9.25 0.00 124.90 9.99 134.89
21-30-23-43-0017 001534-000 1791 Janet Court 1.59 24.94 14.72 8.32 92.61 0.00 0.00 142.18 11.37 153.55
34-30-23-31-0015 002293-000 3354 Snelling Avenue N 1.59 24.69 14.72 8.32 92.61 11.51 0.00 153.44 12.28 165.72
34-30-23-31-0024 002699-000 1366 Cummings Lane 1.59 36.58 14.72 8.32 92.61 0.00 0.00 153.82 12.31 166.13
34-30-23-14-0042 002482-000 1177 Benton Way 1.59 29.15 14.72 8.32 92.61 11.52 0.00 157.91 12.63 170.54
34-30-23-33-0015 001629-000 1569 Edgewater Avenue 1.59 36.04 14.72 8.32 92.61 10.85 0.00 164.13 13.13 177.26
34-30-23-33-0050 001671-000 3130 Ridgewood Road 1.59 35.25 14.72 8.32 92.61 12.26 0.00 164.75 13.18 177.93
34-30-23-23-0017 002369-000 1532 Arden Place 1.59 35.95 14.72 8.32 92.61 12.18 0.00 165.37 13.23 178.60
22-30-23-21-0117 005368-000 1450 Arden View Drive 1.59 34.11 19.08 8.32 92.61 13.94 0.00 169.65 13.57 183.22
22-30-23-21-0057 000454-000 1393 Arden View Drive 1.62 33.10 19.48 8.49 94.52 12.47 0.00 169.68 13.57 183.25
28-30-23-33-0011 007090-000 1971 Thom Drive 1.59 42.03 14.72 8.32 92.61 12.05 0.00 171.32 13.71 185.03
22-30-23-24-0302 006150-000 4393 Arden View Court 1.59 39.92 19.08 8.32 92.61 13.31 0.00 174.83 13.99 188.82
22-30-23-24-0171 000533-000 1469 Arden View Drive 1.59 41.77 19.08 8.32 92.61 13.14 0.00 176.51 14.12 190.63
33-30-23-32-0003 002476-000 1950 Stowe Avenue 1.59 46.57 14.72 8.32 92.61 12.82 0.00 176.63 14.13 190.76
34-30-23-44-0077 002194-000 3205 Lexington Avenue N 1.59 48.93 14.72 8.32 92.61 12.85 0.00 179.02 14.32 193.34
22-30-23-24-0240 003444-000 4412 Arden View Court 1.59 44.01 19.08 8.32 92.61 13.49 0.00 179.10 14.33 193.43
22-30-23-21-0031 009987-000 1376 Arden View Drive 1.59 57.62 19.08 8.32 92.61 0.00 0.00 179.22 14.34 193.56
33-30-23-33-0035 002511-000 2022 Edgewater Avenue 1.59 61.98 14.72 8.32 92.61 0.00 0.00 179.22 14.34 193.56
28-30-23-12-0027 001125-000 4029 Fairview Avenue N 1.59 49.25 14.72 8.32 92.61 13.20 0.00 179.69 14.38 194.07
33-30-23-24-0027 002204-000 1840 Grant Road 1.59 62.54 14.72 8.32 92.61 0.00 0.00 179.78 14.38 194.16
22-30-23-24-0283 003898-000 4463 Arden View Court 1.59 45.20 19.08 8.32 92.61 13.63 0.00 180.43 14.43 194.86
21-30-23-41-0028 006494-000 1675 Brueberry Lane 1.59 44.99 19.08 8.32 92.61 14.00 0.00 180.59 14.45 195.04
34-30-23-21-0016 001920-000 1437 Arden Place 1.59 50.18 14.72 8.32 92.61 13.41 0.00 180.83 14.47 195.30
27-30-23-34-0006 003093-000 1407 Arden Oaks Drive 1.59 57.41 14.72 8.32 92.61 6.96 0.00 181.61 14.53 196.14
33-30-23-42-0038 001969-000 3290 Lake Johanna Bouleva 1.59 51.53 14.72 8.32 92.61 13.65 0.00 182.42 14.59 197.01
33-30-23-11-0036 001551-000 1611 Lake Johanna Bouleva 1.59 49.93 14.72 8.32 92.61 17.25 0.00 184.42 14.75 199.17
33-30-23-24-0094 002105-000 1873 Stowe Avenue 1.59 54.54 14.72 8.32 92.61 14.29 0.00 186.07 14.89 200.96
22-30-23-23-0016 007235-000 1528 McClung Drive 1.59 55.52 14.72 8.32 92.61 14.43 0.00 187.19 14.98 202.17
33-30-23-34-0020 001884-000 3223 Lake Johanna Bouleva 1.59 56.96 14.72 8.32 92.61 13.45 0.00 187.65 15.01 202.66
22-30-23-24-0326 000375-000 4370 Arden View Court 1.59 53.69 19.08 8.32 92.61 13.30 0.00 188.59 15.09 203.68
28-30-23-12-0052 001575-000 1761 Lake Valentine Road 1.59 58.34 14.72 8.32 92.61 14.56 0.00 190.14 15.21 205.35
34-30-23-42-0040 003660-000 1305 Tiller Lane 1.59 60.61 14.72 8.32 92.61 13.93 0.00 191.78 15.34 207.12
16-30-23-34-0015 001285-000 4627 Highway 10 1.59 60.67 14.72 8.32 92.61 14.26 0.00 192.17 15.37 207.54
28-30-23-31-0016 002879-000 3786 Brighton Way 1.59 61.16 14.72 8.32 92.61 14.85 0.00 193.25 15.46 208.71
33-30-23-34-0067 009129-000 1927 Glenpaul Avenue 1.59 62.52 14.72 8.32 92.61 13.98 0.00 193.74 15.50 209.24
22-30-23-42-0032 000777-000 1286 Wyncrest Lane 1.59 62.07 14.72 8.32 92.61 14.55 0.00 193.86 15.51 209.37
22-30-23-24-0248 007082-000 4416 Arden View Court 1.59 59.58 19.08 8.32 92.61 14.28 0.00 195.46 15.64 211.10
33-30-23-31-0012 009130-000 1910 Stowe Avenue 1.59 63.93 14.72 8.32 92.61 14.34 0.00 195.51 15.64 211.15
28-30-23-33-0013 001255-000 2027 Thom Drive 1.59 63.39 14.72 8.32 92.61 16.24 0.00 196.87 15.75 212.62
33-30-23-33-0057 003236-000 2015 Glenpaul Avenue 1.59 65.45 14.72 8.32 92.61 15.31 0.00 198.00 15.84 213.84
22-30-23-21-0007 003937-000 1343 Arden View Drive 1.59 63.38 19.08 8.32 92.61 14.25 0.00 199.23 15.94 215.17
33-30-23-33-0034 002487-000 2028 Edgewater Avenue 1.59 71.44 14.72 8.32 95.91 12.92 0.00 204.90 16.39 221.29
22-30-23-12-0007 000990-000 1337 Karth Lake Circle 1.59 70.70 14.72 8.32 94.78 15.66 0.00 205.77 16.46 222.23
28-30-23-41-0038 001344-000 3757 McCracken Lane 1.59 70.59 14.72 8.32 94.62 18.81 0.00 208.65 16.69 225.34
22-30-23-24-0322 009989-000 4478 Arden View Court 1.59 76.46 19.08 8.32 103.52 0.00 0.00 208.97 16.72 225.69
22-30-23-33-0015 004713-000 4149 Norma Avenue 1.59 74.87 14.72 8.32 101.11 16.20 0.00 216.81 17.34 234.15
33-30-23-31-0030 007153-000 1827 Beckman Avenue 1.59 76.11 14.72 8.32 102.98 18.57 0.00 222.29 17.78 240.07
33-30-23-32-0008 005251-000 2000 Stowe Avenue 1.59 74.91 14.72 8.32 101.16 23.84 0.00 224.54 17.96 242.50
28-30-23-24-0018 001154-000 1839 Venus Avenue 1.59 77.24 14.72 8.32 104.69 18.00 0.00 224.56 17.96 242.52
33-30-23-34-0066 001897-000 1921 Glenpaul Avenue 1.67 79.57 15.41 8.71 113.36 17.48 0.00 236.20 18.90 255.10
33-30-23-24-0108 002512-000 1850 Indian Place 1.59 83.06 14.72 8.32 113.51 15.31 0.00 236.51 18.92 255.43
22-30-23-32-0026 008331-000 1469 Colleen Avenue 1.59 83.67 14.72 8.32 114.44 19.85 0.00 242.59 19.41 262.00
33-30-23-24-0032 002096-000 1876 Grant Road 1.59 88.75 14.72 8.32 122.13 19.62 0.00 255.13 20.41 275.54
22-30-23-34-0036 000231-000 4101 Hamline Avenue N 1.59 89.89 14.72 8.32 123.85 20.72 0.00 259.09 20.73 279.82
34-30-23-41-0055 001808-000 1171 Carlton Drive 1.59 90.46 14.72 8.32 124.71 31.90 0.00 271.70 21.74 293.44
22-30-23-24-0275 000290-000 4442 Arden View Court 1.59 96.06 19.08 8.32 133.19 20.41 0.00 278.65 22.29 300.94
22-30-23-12-0013 000569-000 1307 Karth Lake Circle 1.59 102.36 14.72 8.32 142.73 21.06 0.00 290.78 23.26 314.04
21-30-23-41-0051 001584-000 1681 Brueberry Lane 1.59 158.51 19.08 8.32 215.36 11.95 0.00 414.81 33.18 447.99
34-30-23-42-0030 008243-000 1277 Ingerson Road 1.59 287.72 14.72 8.32 240.30 66.41 0.00 619.06 49.52 668.58
13,828.54 1,106.28 14,934.82
Page 1 of 1
NEW BUSINESS – 9B
MEMORANDUM
DATE: September 10, 2018
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Gayle Bauman. Finance Director
SUBJECT: Resolution 2018-054 Adopting Special Assessments for Abatement of Nuisance
at 1870 Glen Paul Avenue
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
Council Should Consider
A motion to approve Resolution 2018-054 adopting special assessments related to unpaid
nuisance abatement charges for the property located at 1870 Glen Paul Avenue.
Background
The City Council held a public hearing earlier tonight (item 8B) regarding special assessment
certification of charges related to the nuisance abatement for this property.
Attachments
Attachment A: Resolution No. 2018-054
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2018-054
RESOLUTION ADOPTING SPECIAL ASSESSMENTS
FOR ABATEMENT OF A NUISANCE AT 1870 GLEN PAUL AVENUE
WHEREAS, Roxann Besch is the property owner of the following described property:
Address: 1870 Glen Paul Avenue
PID: 333023340079
WHEREAS, the property owner was previously noticed and assessed for nuisance abatement,
and has allowed the nuisance conditions to recur, and notice therefore was posted on the subject
property and sent to the property owner pursuant to City Regulations; and ,
WHEREAS, this abatement was initiated pursuant to the City of Arden Hills Municipal Code ;
and ,
WHEREAS, the City Administrator was previously authorized to remediate the property and to
charge the property owner for 125 percent of the cost of abatement, including administrative
costs; and
WHEREAS, the Arden Hills City Council held a hearing on September 10, 2018. All persons
present at said meeting were given an opportunity to be heard a nd present written statements.
The Council also considered the recommendation of the City Staff that this abatement be
approved; and ,
NOW, THEREFORE, BE IT RESOLVED THAT THE ARDEN HILLS CITY COUNCIL
hereby adopts Resolution 2018-054, adopting special assessments in the amount of $1,750.00
related to charges incurred for the abatement of noxious weeds and vegetation growth that did
not comply with City regulations at 1870 Glen Paul Avenue . The City Administrator is
authorized to monitor the property through September 11, 2019; and to abate any noxious weeds
and vegetation growth that does not comply with City regulations, and to charge to the property
owner for each subsequent abatement 125 percent of the cost of abatement, including
administrative costs; and
BE IT FURTHER RESOLVED , In the event that the property owner does not pay any portion
of the charges, that the unpaid amount shall be assessed against the Property, to be collected with
the real estate taxes in the year in which this Resolution is recorded, together with an Affidavit of
Cost incurred, and that any assessments levied pursuant to this Resolution shall bear interest at
the rate of 4.5% per annum from the date of recording until December 31st of the year in which
the special assessment is paid in full.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10th
DAY OF SEPTEMBER , 2018.
_________________________________________
David Grant, MAYOR
ATTEST:
_______________________________________
Julie Hanson, CITY CLERK
Page 1 of 1
NEW BUSINESS – 9C
MEMORANDUM
DATE: September 10, 2018
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Gayle Bauman. Finance Director
SUBJECT: Resolution 2018-055 Adopting and Confirming Special Assessments for False
Alarms
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
Council Should Consider
A motion to approve Resolution 2018-055 adopting and confirming special assessments related
to unpaid false alarm charges.
Background
The City Council held a public hearing earlier tonight (item 8C) regarding special assessment
certification of charges related to delinquent charges for user fees against the property on which
the alarm is installed.
Attachments
Attachment A: Resolution No. 2018-055
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2018-055
RESOLUTION ADOPTING SPECIAL ASSESSMENTS
FOR FALSE ALARM CHARGES AT 4354 ROUND LAKE ROAD
WHEREAS, MSP Industrial Portfolio Owner LLC is the property owner of the following described
property:
Address: 4354 Round Lake Road
PID: 213023230002
WHEREAS, the property owner was noticed of a delinquent false alarm charge pursuant to City
Regulations; and,
WHEREAS, the adoption of this special assessment was initiated pursuant to the City of Arden Hills
Municipal Code; and,
WHEREAS, the Arden Hills City Council held a hearing on September 10, 2018. All persons present at
said meeting were given an opportunity to be heard and present written statements. The Council also
considered the recommendation of the City Staff that this special assessment be approved; and,
NOW, THEREFORE, BE IT RESOLVED THAT THE ARDEN HILLS CITY COUNCIL hereby
adopts Resolution 2018-055, adopting special assessments in the amount of $60.00 related to charges
incurred for false alarm fees for the property located at 4354 Round Lake Road; and
BE IT FURTHER RESOLVED, In the event that the property owner does not pay any portion of the
charges, that the unpaid amount shall be assessed against the Property, to be collected with the real
estate taxes in the year in which this Resolution is recorded, together with an Affidavit of Cost incurred,
and that any assessments levied pursuant to this Resolution shall bear interest at the rate of 8.0% per
annum from the date of recording until December 31st of the year in which the special assessment is paid
in full.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10th DAY OF
SEPTEMBER, 2018.
_________________________________________
David Grant, MAYOR
ATTEST:
_______________________________________
Julie Hanson, CITY CLERK
NEW BUSINESS – 9D
MEMORANDUM
DATE: September 10, 2018
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Gayle Bauman, Finance Director
SUBJECT: Resolution 2018-056 Approving Preliminary Tax Levy Payable in 2019 and
Resolution 2018-057 Setting Budget Public Hearing Date
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Motion to adopt Resolution 2018-056 setting the Preliminary Levy for Taxes Payable in 2019 and
motion to adopt Resolution 2018-057 adopting Truth In Taxation Public Hearing Date for Proposed
Taxes Payable in 2019.
Background
The City Council held a public hearing earlier tonight (item 8D) regarding this matter.
Attachments
A: Resolution 2018-056 – setting preliminary levy
B: Resolution 2018-057 – adopting TNT public hearing date
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2018-056
A RESOLUTION SETTING THE PRELIMINARY LEVY
FOR TAXES PAYABLE IN 2019
BE IT RESOLVED by the Arden Hills City Council that the following proposed sums of
money be levied for levy year 2018 payable in 2019 upon taxable property in said City of Arden
Hills for the following purposes:
CERTIFIED
LEVY AMOUNT
General Fund $__________
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 10th DAY OF SEPTEMBER, 2018.
__________________________________________
David Grant, Mayor
ATTEST:
_______________________________________
Julie Hanson, City Clerk
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2018-057
RESOLUTION ADOPTING TRUTH IN TAXATION PUBLIC HEARING DATE FOR
PROPOSED TAXES PAYABLE IN 2019
BE IT RESOLVED by the Arden Hills City Council that the following Truth in
Taxation Public Hearing date, time and place for proposed property taxes payable in 2019 be
certified to the Ramsey County Auditor and that notice of the Public Hearing be published in
accordance with Minnesota Statute.
Public
Hearing
Date: December 10, 2018
Time: 7:00 P.M.
Place: Council Chambers
1245 West Highway 96
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 10th DAY OF SEPTEMBER, 2018.
__________________________________________
David Grant, Mayor
ATTEST:
_______________________________________
Julie Hanson, City Clerk
Page 1 of 2
DATE: September 10, 2018
TO: Honorable Mayor and City Councilmembers
David Perrault, City Administrator
FROM: Sue Polka, Public Works Director/City Engineer
SUBJECT: Old Snelling Avenue Bridge Replacement Contract Award
Budgeted Amount: Actual Amount: Funding Sources:
$1,750,000 $392,514 PIR, MnDOT Bridge Bonding
Council Should Consider
The City Council is requested to adopt Resolution 2018-058 Awarding the Old Snelling Avenue
Bridge Replacement Contract to Veit & Company, Inc. in the amount of $392,514.00.
Discussion
On July 9, 2018, the City Council authorized Kimley-Horn to complete the plans and move
forward with bidding the bridge project. Bids were opened on Tuesday, September 4, 2018.
There were a total of four bids received. The following table lists the bidders name and their total
bid:
Bidder Total Bid
Veit & Company, Inc. $392,514.00
Alcon Construction Corp. $392,540.55
Forest Lake Contracting, Inc. $402,496.00
Eureka Construction, Inc. $419,538.00
The bids are lower than the Engineer’s estimate which is $508,420.00. The bid tabulation is
included as Attachment A. The bid was separated into the following schedules:
Veit & Company, Inc. has completed similar projects successfully in the metro area. Attached is
a letter (Attachment B) from Kimley-Horn recommending award to Veit as the lowest
NEW BUSINESS – 9E
MEMORANDUM
Page 2 of 2
responsible/responsive bidder. Attached is Resolution 2018-058 awarding the Old Snelling
Bridge Improvements to Veit in the amount of $392,514.00. Staff recommends adoption of
Resolution 2018-058.
Attachments
Attachment A: Bid Tabulation Summary
Attachment B: Kimley-Horn Letter
Attachment C: Resolution 2018-058 Awarding the Contract
ITEM NO.MnDOT SPEC REF. ITEM DESCRIPTION UNITCONTRACT QUANTITYUNIT PRICEAmount UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT 1 2021.501 MOBILIZATIONLS 130,000.00$ 30,000.00$ 20,000.00 20,000.00$ 15,039.23$ 15,039.23$ 17,500.00$ 17,500.00$ 48,000.00$ 48,000.00$ 2 2101.501 CLEARINGACRE 0.0520,000.00$ 1,000.00$ 60,000.00 3,000.00$ 22,024.40$ 1,101.22$ 25,000.00$ 1,250.00$ 50,000.00$ 2,500.00$ 3 2101.506 GRUBBINGACRE 0.0520,000.00$ 1,000.00$ 60,000.00 3,000.00$ 12,900.00$ 645.00$ 25,000.00$ 1,250.00$ 50,000.00$ 2,500.00$ 4 2104.501 REMOVE WATER MAINLF 7510.00$ 750.00$ 40.00 3,000.00$ 30.00$ 2,250.00$ 12.50$ 937.50$ 15.00$ 1,125.00$ 5 2104.501 REMOVE GUARDRAILLF 2244.00$ 896.00$ 12.00 2,688.00$ 5.00$ 1,120.00$ 10.00$ 2,240.00$ 5.00$ 1,120.00$ 6 2104.505 REMOVE PAVEMENTSY 72520.00$ 14,500.00$ 12.00 8,700.00$ 14.00$ 10,150.00$ 5.00$ 3,625.00$ 10.00$ 7,250.00$ 7 2104.509 REMOVE SIGN TYPE CEA 250.00$ 100.00$ 50.00 100.00$ 146.00$ 292.00$ 55.00$ 110.00$ 50.00$ 100.00$ 8 2104.513 SAWING BIT PAVEMENT (FULL DEPTH) LF 805.00$ 400.00$ 4.00 320.00$ 6.00$ 480.00$ 5.70$ 456.00$ 5.00$ 400.00$ 9 2105.522 SELECT GRANULAR BORROW (CV)CY 20025.00$ 5,000.00$ 32.00 6,400.00$ 5.00$ 1,000.00$ 32.80$ 6,560.00$ 33.00$ 6,600.00$ 10 2106.607 EXCAVATION - COMMON (P)CY 2510.00$ 250.00$ 25.00 625.00$ 5.00$ 125.00$ 55.00$ 1,375.00$ 50.00$ 1,250.00$ 11 2106.607 COMMON EMBANKMENT (CV) (P)CY 3858.00$ 3,080.00$ 13.00 5,005.00$ 5.00$ 1,925.00$ 19.00$ 7,315.00$ 25.00$ 9,625.00$ 12 2211.503 AGGREGATE BASE (CV) CLASS 5CY 7027.00$ 1,890.00$ 100.00 7,000.00$ 45.00$ 3,150.00$ 40.00$ 2,800.00$ 70.00$ 4,900.00$ 13 2360.501 TYPE SP 12.5 WEARING COURSE MIX (3,B) TON 3580.00$ 2,800.00$ 130.00 4,550.00$ 178.53$ 6,248.55$ 260.00$ 9,100.00$ 130.00$ 4,550.00$ 14 2360.502 TYPE SP 12.5 NON WEAR COURSE MIX (3,B) TON 5080.00$ 4,000.00$ 130.00 6,500.00$ 178.53$ 8,926.50$ 260.00$ 13,000.00$ 130.00$ 6,500.00$ 15 2412.511 10X4 PRECAST CONCRETE BOX CULVERT LF 1801,500.00$ 270,000.00$ 935.00 168,300.00$ 854.26$ 153,766.80$ 860.00$ 154,800.00$ 900.00$ 162,000.00$ 16 2412.512 10X4 PRECAST CONCRETE BOX CULVERT END SECTION EA 415,000.00$ 60,000.00$ 9,000.00 36,000.00$ 17,017.07$ 68,068.28$ 10,900.00$ 43,600.00$ 11,000.00$ 44,000.00$ 17 2442.501 REMOVE EXISTING BRIDGE LS 115,000.00$ 15,000.00$ 29,000.00 29,000.00$ 14,664.42$ 14,664.42$ 5,500.00$ 5,500.00$ 17,000.00$ 17,000.00$ 18 2451.503 GRANULAR BACKFILL (CV)CY 140030.00$ 42,000.00$ 23.00 32,200.00$ 29.00$ 40,600.00$ 20.00$ 28,000.00$ 30.00$ 42,000.00$ 19 2451.507 GRANULAR BEDDING (CV)CY 21642.50$ 9,180.00$ 40.00 8,640.00$ 49.00$ 10,584.00$ 41.00$ 8,856.00$ 30.00$ 6,480.00$ 20 2451.511 STRUCTURE EXCAVATION CLASS ECY 52515.00$ 7,875.00$ 23.00 12,075.00$ 9.00$ 4,725.00$ 16.00$ 8,400.00$ 20.00$ 10,500.00$ 21 2504.602 CONNECT TO EXISTING WATER MAIN EA 21,500.00$ 3,000.00$ 1,700.00 3,400.00$ 3,145.00$ 6,290.00$ 1,200.00$ 2,400.00$ 2,500.00$ 5,000.00$ 22 2504.602 8" PIPE BEND 22.5 DEGREEAEA 1500.00$ 500.00$ 700.00 700.00$ 568.00$ 568.00$ 500.00$ 500.00$ 500.00$ 500.00$ 23 2504.602 8" PIPE BEND 45 DEGREEEA 2500.00$ 1,000.00$ 700.00 1,400.00$ 571.00$ 1,142.00$ 500.00$ 1,000.00$ 500.00$ 1,000.00$ 24 2504.602 8" PIPE BEND 90 DEGREEEA 1500.00$ 500.00$ 700.00 700.00$ 619.00$ 619.00$ 550.00$ 550.00$ 500.00$ 500.00$ 25 2504.603 8" WATERMAIN DUCTILE IRON CL 53LF 11580.00$ 9,200.00$ 90.00 10,350.00$ 131.00$ 15,065.00$ 160.00$ 18,400.00$ 90.00$ 10,350.00$ 26 2511.501 RANDOM RIPRAP CLASS IIICY 24120.00$ 2,880.00$ 125.00 3,000.00$ 161.00$ 3,864.00$ 95.00$ 2,280.00$ 100.00$ 2,400.00$ 27 2511.515 GEOTEXTILE FILTER TYPE IVSY 614.00$ 244.00$ 3.00 183.00$ 16.00$ 976.00$ 3.80$ 231.80$ 3.00$ 183.00$ 28 2531.501 CONCRETE CURB & GUTTER DESIGN B618 LF 13525.00$ 3,375.00$ 50.00 6,750.00$ 39.20$ 5,292.00$ 55.80$ 7,533.00$ 48.00$ 6,480.00$ 29 2557.501 WIRE FENCE DESIGN 48V-9322LF 16035.00$ 5,600.00$ 59.00 9,440.00$ 22.00$ 3,520.00$ 140.00$ 22,400.00$ 30.00$ 4,800.00$ 30 2563.601 TRAFFIC CONTROLLS 17,500.00$ 7,500.00$ 5,000.00 5,000.00$ 5,432.00$ 5,432.00$ 5,400.00$ 5,400.00$ 5,000.00$ 5,000.00$ 31 2573.502 SILT FENCE, TYPE MSLF 3253.00$ 975.00$ 3.00 975.00$ 3.00$ 975.00$ 3.00$ 975.00$ 3.00$ 975.00$ 32 2573.505 FLOTATION SILT CURTAIN TYPE MOVING WATER LF 2015.00$ 300.00$ 20.00 400.00$ 76.00$ 1,520.00$ 50.00$ 1,000.00$ 25.00$ 500.00$ 33 2573.533 SEDIMENT CONTROL LOG TYPE WOOD FIBER LF 305.00$ 150.00$ 4.00 120.00$ 5.00$ 150.00$ 16.75$ 502.50$ 10.00$ 300.00$ 34 2575.523 EROSION CONTROL BLANKETS CATEGORY 4 SY 3253.00$ 975.00$ 3.00 975.00$ 3.00$ 975.00$ 16.75$ 5,443.75$ 2.00$ 650.00$ 35 2575.555 TURF ESTABLISHMENTLS 12,500.00$ 2,500.00$ 2,000.00 2,000.00$ 1,265.00$ 1,265.00$ 7,250.00$ 7,250.00$ 2,500.00$ 2,500.00$ SCHEDULE A - OLD SNELLING AVENUE BRIDGE REPLACEMENT BASE BID TOTAL508,420.00$ 402,496.00$ 392,514.00$ 392,540.55$ 419,538.00$ ALCON CONSTRUCTION CORP. EUREKA CONSTRUCTION, INC.SCHEDULE A - OLD SNELLING AVENUE BRIDGE REPLACEMENT BID ENGINEERS OPCVEIT & COMPANY, INC.FOREST LAKE CONTRACTING, INC.
kimley-horn.com 2550 University Avenue West, Suite 238N, St. Paul, MN 55114 651 645 4197
September 4, 2018
Ms. Sue Polka
Arden Hills Public Works Director
1245 West Highway 96
Arden Hills, MN 55412
RE: Bid Opening Results and Recommendation
Old Snelling Avenue Bridge Replacement Project
Arden Hills Project PW 2018-102
Dear Ms. Polka,
Bids were received and opened on September 4, 2018 at 10:00 AM for the Old Snelling Avenue
Bridge Replacement Project. Bids were received from four contractors as follows:
Contractor Base Bid Amount
Alcon Construction Corp. $ 392,540.55
Eureka Construction, Inc. $ 419.538.00
Forest Lake Contracting, Inc. $ 402,496.00
Veit & Company, Inc. $ 392,514.00
Lowest bid $ 392,514.00
Average bid $ 401,772.14
Engineer’s estimate $ 508,000.00
A bid tabulation is attached to this letter which includes detailed cost breakdowns for the base bids
submitted by the four bidders.
The base bid amount submitted by Veit & Company, Inc. is approximately 29% or $115,000 less
than the Engineers Opinion of Probable Cost (OPC). Based upon review of their bid, the lower bid
amounts as compared to the OPC are primarily related to the following individual elements of
work:
Box culvert: $ 110,000
Mobilization: $ 25,000
The Engineer’s OPC anticipated that contractors may submit higher unit prices due to late season
bidding and relatively small scale of the project. The lower prices reflect a competitive bidding
environment in which these considerations do not appear to be factors in the bids received.
Veit & Company has successfully completed projects of this type around the metropolitan region
and is capable of completing the scope of work included in this project. We therefore recommend
the Council award the Old Snelling Avenue Bridge Replacement Project PW 2018-0102 to Veit &
Company, Inc. for a total amount of $392,514.00.
Page 2
kimley-horn.com 2550 University Avenue West, Suite 238N, St. Paul, MN 55114 651 645 4197
Please contact me if you have questions or you need any additional information.
Sincerely,
KIMLEY-HORN AND ASSOCIATES, INC.
Matthew D. Jensen, P.E.
Project Manager
Attachment: Bid Tabulation
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2018-058
A RESOLUTION AWARDING THE OLD SNELLING AVENUE BRIDGE
REPLACEMENT
WHEREAS, pursuant to advertisement for bids for the improvement of the City of Arden Hills
Old Snelling Avenue Bridge Replacement;
AND WHEREAS, it appears that Veit & Company, Inc., of Rogers, Minnesota, is the
lowest responsible bidder at the tabulated price of $392,514.00;
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS,
MINNESOTA:
1. The Mayor and City Administrator are hereby authorized and directed to enter into a
contract with Veit & Company, Inc., for $392,514.00 in the name of the City of Arden
Hills for the above improvements according to the plans and specifications thereof
heretofore approved by the City Council and on file in the office of the City
Administrator.
2. The City Administrator is hereby authorized and directed to return forthwith to all
bidders the deposits made with their bids, except that the deposits of the successful bidder
and the next lowest bidder shall be retained until contracts have been signed.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10th
DAY OF SEPTEMBER, 2018.
____________________________________
David Grant, Mayor
ATTEST:
_______________________________________
Julie Hanson, City Clerk
Page 1 of 1
NEW BUSINESS – 9F
MEMORANDUM
DATE: September 10, 2018
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Possible Closed Session-Attorney/Client Privilege-Evaluation of Potential
Litigation Involving TCAAP/Rice Creek Commons Redevelopment
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
The Council will discuss the TCAAP/Rice Creek Commons Redevelopment in a potential closed
session.