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HomeMy WebLinkAbout08-13-18-R ,. �- IZEN�HILLS Approved: September 10, 2018 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING AUGUST 13,2018 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, and Steve Scott Absent: Councilmember Dave McClung (excused) Also present: City Administrator Dave Perrault; Public Works Director/City Engineer Sue Polka; Finance Director Gayle Bauman; and City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA MOTION: Councilmember Holmes moved and Councilmember Holden seconded a motion to approve the meeting agenda as presented. The motion carried unanimously (4-0). 2. PUBLIC INQUIRIES/INFORMATIONAL Vince Pellegrin, 1977 Thom Drive, expressed frustration with the construction activity on his street. He stated he has been communicating with City staff and the Ramsey County Sheriff's office. He shared several photographs with the Council and noted three homes were being built on Thom Drive. He explained the contractors for these homes were relieving themselves in the street, littering, and knocking over mailboxes. He reported the contractors also park equipment in front of his driveway, therefore blocking his access. He indicated the police have been called for this. In addition, the police have been called due to the fact the contractor was starting work prior to 7:00 a.m. He stated he was really frustrated with the fact the contractor had fractured his street and the street would now be damaged permanently. Mayor Grant requested staff provide the Council with a summary of actions that have been taken to address Mr. Pellegrin's concerns at the August 27, 2018 Council meeting. ARDEN HILLS CITY COUNCIL—AUGUST 13, 2018 2 Gregg Larson, 3377 North Snelling Avenue, commented the Council recently discussed further communications being provided by a service warranty company that has partnered with the City. He thanked the Council for hearing the public's concerns and for requiring this company to provide any and all future communications to the Council for review prior to being sent to residents. He encouraged the Council to have all future mailings be sent on the company's letterhead and envelopes and that the City logo not be used. In addition, he did not want to see the City of Arden Hills on the signature line. 3. RESPONSE TO PUBLIC INQUIRIES None. 4. STAFF COMMENTS A. Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update City Administrator Perrault provided an update on TCAAP stating the Monday, August 6, 2018 JDA meeting was canceled due to lack of pressing agenda items. He reported the JDA would meet next on Tuesday, September 4. He stated the Civic Site Task Force met on Tuesday, July 31, 2018 and noted the group held a brainstorming session with HGA. Councilmember Holden questioned why the JDA had not met with Alatus to make them the sole negotiator for the project. City Administrator Perrault explained Alatus believes they have enough momentum going forward and did not feel it was necessary to extend the PDA at this point. B. Transportation Update Public Works Director/City Engineer Polka reported progress has been made on Old Snelling noting this roadway was now open at the railroad bridge. Public Works Director/City Engineer Polka provided the Council with an update on the City street improvement project. Public Works Director/City Engineer Polka explained the County Road F project has been slowed down by utility relocations and watermain work. She anticipated this project would be extended out to October. Councilmember Holmes asked if the Old Snelling road lanes were narrower than a regular City street. Public Works Director/City Engineer Polka reported the roadway lanes are 11 feet in width and while most City streets were 12 feet wide, 11 feet wide is an acceptable standard. 5. APPROVAL OF MINUTES ARDEN HILLS CITY COUNCIL—AUGUST 13, 2018 3 None. 6. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Accept Resignation of Roberta Thompson from the Planning Commission C. Motion to Adopt Resolution 2018-047 Approving Charitable Gambling License — St. Katherine Ukrainian Orthodox Church D. Motion to Authorize Appointment of Recreation Programmer E. Motion to Approve Change Order No. 1 and Payment No. 2 —Northwest Asphalt, Inc. —2018 Street and Utility Improvement Project F. Motion to Approve Change Orders No. 1 and 2 and Payment No. 3 — Sunram Construction, Inc. —Old Snelling Watermain and Trail Improvements G. Motion to Adopt Resolution 2018-048 Approving Plans and Specifications and Ordering Advertisement for Bids—Old Snelling Bridge Replacement H. Motion to Authorize Purchase of Materials and Equipment Rental — Harriet Avenue Overlay I. Motion to Approve Professional Services Agreement for On Call Engineering Services—H.R. Green J. Motion to Authorize Purchase of Temporary and Permanent Drainage and Utility Easements—2018 Street and Utility Improvement Project K. Motion to Approve Payment No. 2 — Sunram Construction, Inc. — Johanna Marsh Park Improvement Project L. Motion to Approve Resolution 2018-049 — Highway 10 Watermain Permit to Construct M. Motion to Approve Payment No. 4 — Osseo Construction Co., LLC — 0.5 MG Water Tower Rehabilitation N. Motion to Approve Gate Valve Replacement—Dunlap Street—Valley Rich MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried unanimously (4-0). 7. PULLED CONSENT ITEMS None. 8. PUBLIC HEARINGS None. 9. NEW BUSINESS None. ARDEN HILLS CITY COUNCIL—AUGUST 13, 2018 4 10. UNFINISHED BUSINESS None. 11. COUNCIL COMMENTS Councilmember Scott thanked all residents who hosted and participated in the Night to Unite events last week. Councilmember Scott encouraged the public to get out and vote on Tuesday, August 14, 2018 for the primary election. Councilmember Scott invited the public to attend the joint meeting and BBQ being hosted by the PTRC and Beyond the Yellow Ribbon on Monday, August 20 at 6:00 p.m. at Cummings Park. Councilmember Holmes stated she also had the privilege of attending a number of neighborhood events during Night to Unite. She thanked Sergeant Kevin Otto for allowing her to ride along with him. Councilmember Holden suggested staff send thank you notes to the residents that hosted neighborhood parties for Night to Unite. The Council supported this recommendation and asked that these thank you notes be signed by the entire Council. Councilmember Holden requested the sewer warranty issue be placed on the next Council worksession agenda for further discussion. Mayor Grant commented he attended six or seven events during Night to Unite where he received many questions from the public regarding TCAAP and street improvements. He thanked all of the residents that planned and hosted the neighborhood parties. City Clerk Hanson explained today marked the end of early voting for the Primary Election and noted polls would open at 7:00 a.m. and would close at 8:00 p.m. on Tuesday, August 14, 2018. ADJOURN MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to adiourn. The motion carried unanimously (4-0). Mayor Grant adjourned the Regular City Council Meeting at 7:34 p.m. nuL- da"w� JuttfiHanson David Grant Cit Clerk Mayor