HomeMy WebLinkAbout09-24-18-RAPPROVAL OF AGENDA
PUBLIC INQUIRIES/INFORMATIONAL
This is an opportunity for citizens to bring to the Council ’s attention any items not
currently on the agenda which are relevant to the City. In addressing the Council, you
must first state your name and address for the record. To allow adequate time for each
person wishing to address the Council, speakers must limit their comments to three
(3) minutes. Written documents may be distributed to the Council prior to the meeting
to allow a more timely presentation. Speakers should not use obscene, profane, or
threatening language, or make personal attacks. The Council may not respond to
speaker comments, engage in a debate, or take any action on the issues raised by
citizens, but may direct City staff to research or follow up on an issue, if desired by
Council. If Council directs further review by staff, the results of that review will be
presented at a following regular Council meeting.
RESPONSE TO PUBLIC INQUIRIES
STAFF COMMENTS
Rice Creek Commons (TCAAP) And Joint Development Authority (JDA) Update
Dave Perrault, City Administrator
MEMO.PDF
State Of The City Update
Dave Perrault, City Administrator
MEMO.PDF
Transportation Update
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
APPROVAL OF MINUTES
August 20, 2018 City Council Work Session
08 -20 -18 -WS.PDF
August 27, 2018 Special City Council Work Session
08 -27 -18 -SWS.PDF
August 27, 2018 Regular City Council
08 -27 -18 -R.PDF
September 10, 2018 Special Executive Closed Session
09 -10 -18 -SEC.PDF
September 10, 2018 Regular City Council
09 -10 -18 -R.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the
City Council and will be enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business
and considered separately in its normal sequence on the agenda.
Motion To Approve Claims And Payroll
Gayle Bauman, Finance Director
Pang Silseth, Accounting Analyst
MEMO.PDF
Motion To Consider Request For Proposals For Auditing Services
Gayle Bauman, Finance Director
MEMO.PDF
ATTACHMENT A.PDF
Motion To Authorize Posting For Public Works Maintenance Worker
Dave Perrault, City Administrator
MEMO.PDF
Motion To Approve Employee Resignation In Lieu Of Termination
Dave Perrault, City Administrator
MEMO.PDF
Motion To Approve Planning Case 18 -016 –University Of Northwestern Totino Fine
Arts Building Expansion
Jane Kansier, Interim City Planner
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
ATTACHMENT E.PDF
ATTACHMENT F.PDF
ATTACHMENT G.PDF
ATTACHMENT H.PDF
Motion To Approve Payment Nos. 5 And 6 –Osseo Constrution Co., LLC –0.5
MG Water Tower Rehabilitation Project
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
Motion To Authorize Purchase Of Ford F -350 Truck
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Motion To Approve Payment No. 3 –Sunram Construction, Inc. –Johanna Marsh
Park Improvement Project
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Authorize Additional Construction Services Fees -WSB And
Associates –0.5 MG Water Tower Rehabilitation Project
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Adopt Resolution 2018 -047 Approving Charitable Gambling License –
Chops, Inc.
Julie Hanson, City Clerk
MEMO.PDF
ATTACHMENT A.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
NEW BUSINESS
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:
David Grant
Councilmembers:
Brenda Holden
Fran Holmes
Dave McClung
Steve Scott
Regular City Council
Agenda
September 24, 2018
7:00 p.m.
City Hall
Address:
1245 W Highway 96
Arden Hills MN 55112
Phone:
651 -792 -7800
Website :
www.cityofardenhills.org
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our
long -standing tradition as a desirable City in which to live, work, and play.
CALL TO ORDER
1.
2.
3.
4.
4.A.
Documents:
4.B.
Documents:
4.C.
Documents:
5.
5.A.
Documents:
5.B.
Documents:
5.C.
Documents:
5.D.
Documents:
5.E.
Documents:
6.
6.A.
Documents:
6.B.
Documents:
6.C.
Documents:
6.D.
Documents:
6.E.
Documents:
6.F.
Documents:
6.G.
Documents:
6.H.
Documents:
6.I.
Documents:
6.J.
Documents:
7.
8.
9.
10.
11.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault, City Administrator MEMO.PDFState Of The City UpdateDave Perrault, City Administrator
MEMO.PDF
Transportation Update
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
APPROVAL OF MINUTES
August 20, 2018 City Council Work Session
08 -20 -18 -WS.PDF
August 27, 2018 Special City Council Work Session
08 -27 -18 -SWS.PDF
August 27, 2018 Regular City Council
08 -27 -18 -R.PDF
September 10, 2018 Special Executive Closed Session
09 -10 -18 -SEC.PDF
September 10, 2018 Regular City Council
09 -10 -18 -R.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the
City Council and will be enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business
and considered separately in its normal sequence on the agenda.
Motion To Approve Claims And Payroll
Gayle Bauman, Finance Director
Pang Silseth, Accounting Analyst
MEMO.PDF
Motion To Consider Request For Proposals For Auditing Services
Gayle Bauman, Finance Director
MEMO.PDF
ATTACHMENT A.PDF
Motion To Authorize Posting For Public Works Maintenance Worker
Dave Perrault, City Administrator
MEMO.PDF
Motion To Approve Employee Resignation In Lieu Of Termination
Dave Perrault, City Administrator
MEMO.PDF
Motion To Approve Planning Case 18 -016 –University Of Northwestern Totino Fine
Arts Building Expansion
Jane Kansier, Interim City Planner
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
ATTACHMENT E.PDF
ATTACHMENT F.PDF
ATTACHMENT G.PDF
ATTACHMENT H.PDF
Motion To Approve Payment Nos. 5 And 6 –Osseo Constrution Co., LLC –0.5
MG Water Tower Rehabilitation Project
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
Motion To Authorize Purchase Of Ford F -350 Truck
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Motion To Approve Payment No. 3 –Sunram Construction, Inc. –Johanna Marsh
Park Improvement Project
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Authorize Additional Construction Services Fees -WSB And
Associates –0.5 MG Water Tower Rehabilitation Project
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Adopt Resolution 2018 -047 Approving Charitable Gambling License –
Chops, Inc.
Julie Hanson, City Clerk
MEMO.PDF
ATTACHMENT A.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
NEW BUSINESS
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council AgendaSeptember 24, 20187:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.4.4.A.Documents:4.B.Documents:
4.C.
Documents:
5.
5.A.
Documents:
5.B.
Documents:
5.C.
Documents:
5.D.
Documents:
5.E.
Documents:
6.
6.A.
Documents:
6.B.
Documents:
6.C.
Documents:
6.D.
Documents:
6.E.
Documents:
6.F.
Documents:
6.G.
Documents:
6.H.
Documents:
6.I.
Documents:
6.J.
Documents:
7.
8.
9.
10.
11.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault, City Administrator MEMO.PDFState Of The City UpdateDave Perrault, City Administrator MEMO.PDFTransportation UpdateSue Polka, Public Works Director/City Engineer MEMO.PDFAPPROVAL OF MINUTESAugust 20, 2018 City Council Work Session08-20 -18 -WS.PDFAugust 27, 2018 Special City Council Work Session08-27 -18 -SWS.PDFAugust 27, 2018 Regular City Council08-27 -18 -R.PDFSeptember 10, 2018 Special Executive Closed Session09-10 -18 -SEC.PDFSeptember 10, 2018 Regular City Council09-10 -18 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting Analyst
MEMO.PDF
Motion To Consider Request For Proposals For Auditing Services
Gayle Bauman, Finance Director
MEMO.PDF
ATTACHMENT A.PDF
Motion To Authorize Posting For Public Works Maintenance Worker
Dave Perrault, City Administrator
MEMO.PDF
Motion To Approve Employee Resignation In Lieu Of Termination
Dave Perrault, City Administrator
MEMO.PDF
Motion To Approve Planning Case 18 -016 –University Of Northwestern Totino Fine
Arts Building Expansion
Jane Kansier, Interim City Planner
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
ATTACHMENT E.PDF
ATTACHMENT F.PDF
ATTACHMENT G.PDF
ATTACHMENT H.PDF
Motion To Approve Payment Nos. 5 And 6 –Osseo Constrution Co., LLC –0.5
MG Water Tower Rehabilitation Project
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
Motion To Authorize Purchase Of Ford F -350 Truck
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Motion To Approve Payment No. 3 –Sunram Construction, Inc. –Johanna Marsh
Park Improvement Project
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Authorize Additional Construction Services Fees -WSB And
Associates –0.5 MG Water Tower Rehabilitation Project
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Adopt Resolution 2018 -047 Approving Charitable Gambling License –
Chops, Inc.
Julie Hanson, City Clerk
MEMO.PDF
ATTACHMENT A.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
NEW BUSINESS
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council AgendaSeptember 24, 20187:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.4.4.A.Documents:4.B.Documents:4.C.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:5.D.Documents:5.E.Documents:6.6.A.
Documents:
6.B.
Documents:
6.C.
Documents:
6.D.
Documents:
6.E.
Documents:
6.F.
Documents:
6.G.
Documents:
6.H.
Documents:
6.I.
Documents:
6.J.
Documents:
7.
8.
9.
10.
11.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault, City Administrator MEMO.PDFState Of The City UpdateDave Perrault, City Administrator MEMO.PDFTransportation UpdateSue Polka, Public Works Director/City Engineer MEMO.PDFAPPROVAL OF MINUTESAugust 20, 2018 City Council Work Session08-20 -18 -WS.PDFAugust 27, 2018 Special City Council Work Session08-27 -18 -SWS.PDFAugust 27, 2018 Regular City Council08-27 -18 -R.PDFSeptember 10, 2018 Special Executive Closed Session09-10 -18 -SEC.PDFSeptember 10, 2018 Regular City Council09-10 -18 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting Analyst MEMO.PDFMotion To Consider Request For Proposals For Auditing ServicesGayle Bauman, Finance Director MEMO.PDFATTACHMENT A.PDFMotion To Authorize Posting For Public Works Maintenance WorkerDave Perrault, City Administrator MEMO.PDFMotion To Approve Employee Resignation In Lieu Of TerminationDave Perrault, City Administrator MEMO.PDFMotion To Approve Planning Case 18 -016 –University Of Northwestern Totino Fine Arts Building ExpansionJane Kansier, Interim City Planner MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFATTACHMENT E.PDFATTACHMENT F.PDFATTACHMENT G.PDFATTACHMENT H.PDFMotion To Approve Payment Nos. 5 And 6 –Osseo Constrution Co., LLC –0.5 MG Water Tower Rehabilitation ProjectSue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFMotion To Authorize Purchase Of Ford F -350 Truck
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Motion To Approve Payment No. 3 –Sunram Construction, Inc. –Johanna Marsh
Park Improvement Project
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Authorize Additional Construction Services Fees -WSB And
Associates –0.5 MG Water Tower Rehabilitation Project
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Adopt Resolution 2018 -047 Approving Charitable Gambling License –
Chops, Inc.
Julie Hanson, City Clerk
MEMO.PDF
ATTACHMENT A.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
NEW BUSINESS
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council AgendaSeptember 24, 20187:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.4.4.A.Documents:4.B.Documents:4.C.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:5.D.Documents:5.E.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.Documents:6.E.Documents:6.F.Documents:6.G.
Documents:
6.H.
Documents:
6.I.
Documents:
6.J.
Documents:
7.
8.
9.
10.
11.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault, City Administrator MEMO.PDFState Of The City UpdateDave Perrault, City Administrator MEMO.PDFTransportation UpdateSue Polka, Public Works Director/City Engineer MEMO.PDFAPPROVAL OF MINUTESAugust 20, 2018 City Council Work Session08-20 -18 -WS.PDFAugust 27, 2018 Special City Council Work Session08-27 -18 -SWS.PDFAugust 27, 2018 Regular City Council08-27 -18 -R.PDFSeptember 10, 2018 Special Executive Closed Session09-10 -18 -SEC.PDFSeptember 10, 2018 Regular City Council09-10 -18 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting Analyst MEMO.PDFMotion To Consider Request For Proposals For Auditing ServicesGayle Bauman, Finance Director MEMO.PDFATTACHMENT A.PDFMotion To Authorize Posting For Public Works Maintenance WorkerDave Perrault, City Administrator MEMO.PDFMotion To Approve Employee Resignation In Lieu Of TerminationDave Perrault, City Administrator MEMO.PDFMotion To Approve Planning Case 18 -016 –University Of Northwestern Totino Fine Arts Building ExpansionJane Kansier, Interim City Planner MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFATTACHMENT E.PDFATTACHMENT F.PDFATTACHMENT G.PDFATTACHMENT H.PDFMotion To Approve Payment Nos. 5 And 6 –Osseo Constrution Co., LLC –0.5 MG Water Tower Rehabilitation ProjectSue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFMotion To Authorize Purchase Of Ford F -350 TruckSue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve Payment No. 3 –Sunram Construction, Inc. –Johanna Marsh Park Improvement ProjectSue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Authorize Additional Construction Services Fees -WSB And Associates –0.5 MG Water Tower Rehabilitation Project Sue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Adopt Resolution 2018 -047 Approving Charitable Gambling License –Chops, Inc.Julie Hanson, City Clerk MEMO.PDFATTACHMENT A.PDFPULLED CONSENT ITEMSThose items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda.PUBLIC HEARINGSNEW BUSINESSUNFINISHED BUSINESSCOUNCIL COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council AgendaSeptember 24, 20187:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.4.4.A.Documents:4.B.Documents:4.C.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:5.D.Documents:5.E.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.Documents:6.E.Documents:6.F.Documents:6.G.Documents:6.H.Documents:6.I.Documents:6.J.Documents:7.8.9.10.11.
Page 1 of 1
STAFF COMMENTS – 4A
MEMORANDUM
DATE: September 24, 2018
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
A verbal update will be provided at the City Council meeting.
Page 1 of 1
DATE: September 24, 2018
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: State of the City Update
Two State of the City events will be held this year:
• Thursday, September 27, 7:30 to 9:00 a.m. at the Tavern Grill restaurant
• Tuesday, October 2, 6:30 to 8:00 p.m. at City Hall
Councilmembers will give presentations covering Rice Creek Commons/TCAAP, development
projects, transportation improvements, and more. Arden Hills businesses and residents are
encouraged to attend one of the events (the presentations will be the same at both events). The
Army National Guard and MnDOT will also present information.
STAFF COMMENTS – 4B
MEMORANDUM
Page 1 of 1
STAFF COMMENTS – 4C
MEMORANDUM
DATE: September 24, 2018
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Sue Polka, Public Works Director/City Engineer
SUBJECT: Transportation Update
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
A verbal update will be provided at the City Council meeting.
Approved: September 24, 2018
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL WORK SESSION
AUGUST 20, 2018
5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Grant called to order the City Council
Work Session at 5:00 p.m.
Present: Mayor David Grant; Councilmembers Brenda Holden, Fran Holmes, Dave
McClung and Steve Scott
Absent: None
Also present: City Administrator Dave Perrault; Public Works Director/City Engineer Sue
Polka; Finance Director Gayle Bauman; City Attorney Joel Jamnik; Stacie Kvilvang,
Ehlers & Associates; Communications Coordinator Dawn Skelly; City Clerk Julie Hanson;
and Kristin Ackert, Association for Non-Smokers MN
Mayor Grant requested items B and A be flipped on the agenda and that Item H be added to
address the City’s website.
1. AGENDA ITEMS
B. Vegetation Removal and Clear Cutting
City Attorney Jamnik reviewed a draft Ordinance that would address vegetation removal and
clear cutting. He explained the Council should provide further direction on moving forward with
potential regulations regarding the proposed Ordinance.
Councilmember Holden asked how the proposed Ordinance would assist the City with
addressing residents who clear cut on Lake Johanna and then bring a letter to the City after the
fact stating the trees were diseased.
City Attorney Jamnik commented this would be problematic. He explained the City could
require a permit for the removal of trees over a certain number of caliper inches.
Councilmember Holmes supported the City requiring reputable tree trimmers having a permit for
tree removal. She indicated a license with the City could then be revoked if tree trimmers were
ARDEN HILLS CITY COUNCIL WORK SESSION – AUGUST 20, 2018 2
not pursuing the proper permits. She expressed concern that the proposed Ordinance currently
provided the City with no remedy.
Mayor Grant requested the Ordinance have some process in place to allow the City to issue an
order for the removal of dead trees.
Councilmember Holden requested that if a letter was being sent to the City regarding diseased
trees that this be sent from an arborist that is licensed with the City of Arden Hills. She asked
what the penalty would be for breaking this Ordinance.
City Attorney Jamnik advised this would be a misdemeanor with restitution.
A. Tobacco 21
City Clerk Hanson stated the Council previously requested information regarding the Tobacco
21 initiative. Many cities in the metro area are supporting this initiative. Should the Council wish
to support the implementation of tobacco restrictions in Arden Hills, an ordinance amendment
would be required. Staff would work with Tobacco 21 and the City Attorney should the Council
wish to move forward.
Kristen Ackert, Association for Non-Smokers of Minnesota, provided the Council with a
presentation regarding the Tobacco 21 initiative. She explained that 95% of smokers today began
smoking before they were 21 years of age. She stated it was her goal to educate and reduce the
number of young people smoking between the ages of 18 and 21. She indicated youth tobacco use
was on the rise for the first time in 17 years largely due to e-cigarettes and cigars. She described
how getting these products out of the high school environment would have a positive impact on
the health of youth long-term. She reported some cities are restricting flavored tobacco to only
adults. She reviewed the cost of smoking to the State of Minnesota and discussed how easy it was
for youth to get tobacco products.
Ms. Ackert commented on the success some communities have had by raising the smoking age to
21 and reviewed studies that show raising the age to 21 would lead to 30,000 fewer youth
becoming smokers in Minnesota in the next 15 years. She explained over 300 municipalities and
several states have already raised the tobacco age. She indicated reports show that an age change
would only impact retailers by 2% to 4% in sales.
Councilmember Scott asked how many tobacco licenses the City had.
City Clerk Hanson reported Arden Hills had five tobacco license holders.
Ms. Ackert explained the military has come out in support of Tobacco 21 and was working
towards a tobacco free military.
Mayor Grant questioned where students were purchasing the vaping hoods.
Ms. Ackert stated these are found online or can be found at smoke shops.
ARDEN HILLS CITY COUNCIL WORK SESSION – AUGUST 20, 2018 3
Councilmember Holmes asked why this was not a State law.
Ms. Ackert commented this was introduced at the House and Senate but noted only one hearing
was held on this issue. She reported the goal would be to bring this issue up again during the
2019 legislative session.
Councilmember McClung stated he had a number of people approach him during National Night
Out to ask how the City was going to address the tobacco age.
Councilmember Scott indicated he supported the City moving forward with an age change given
the fact a number of surrounding communities were also considering a change.
Councilmember Holmes explained she also supported an age change along with the requiring
flavored tobacco sales to occur only at tobacco shops.
Councilmember McClung stated he supported an age change to 21 with restrictions on flavored
tobacco to tobacco adults only establishments.
Councilmember Holden commented she supported the age change but was still thinking about
how to address flavored tobacco.
The City Council directed staff to proceed with a tobacco age change as well as restricting the sale
of flavored tobacco to adults only tobacco shops.
C. Council Tracker Update
City Administrator Perrault provided the Council with a Council Tracker Update.
Councilmember Holden requested the B-2 zoning requirements be made a priority for staff.
Mayor Grant requested resident Vince Pellegrin’s concern about Thom Drive be added to the
tracker list. He also requested the Ramsey County Sheriff be invited to an upcoming worksession
meeting to discuss parking enforcement concerns in the City.
D. SLWA Follow Up
City Administrator Perrault stated at the August 13, 2018 regular City Council meeting, the
City Council directed staff to add the SLWA agreement to the next Work Session. At the July
Work Session, the City Council directed City Staff to contact its SLWA representative, and
inform them that the City Council will need to authorize all future mailings. SLWA confirmed
with City staff that no mailings will be sent without prior authorization by the City Council.
SLWA did note they will be beginning the planning process at the end of the month for the fall
campaign, but also acknowledged that prior to that campaign the City will need to authorize any
mailings.
Councilmember Holden was of the opinion the contract with SLWA should be null and void
because they had not presented information to the public that was expressed to the City Council.
ARDEN HILLS CITY COUNCIL WORK SESSION – AUGUST 20, 2018 4
She noted tree roots were now included in their coverage. She expressed concern that SLWA had
not worked with staff to negate their mistake and feared what mistakes would be made in
SLWA’s next mailing.
Councilmember Holmes agreed SLWA was a concern. She explained the City thought they
were acting in good faith on behalf of the residents but noted this had turned into something
different altogether.
Mayor Grant requested staff investigate the termination clause within the agreement with
SLWA.
E. Sympathy/Greeting Card Floral Arrangement Policy
City Administrator Perrault stated the Council has previously asked City staff to bring forward
a policy to address when the City will send out sympathy/greeting cards. The City has also
historically sent floral arrangements in certain cases, which has also been added to this policy.
Mayor Grant recommended this item go back to the Personnel Committee for further review
prior to being addressed by the City Council.
F. Preliminary General Fund Budget
Finance Director Bauman stated annually, City staff prepares and submits a preliminary budget
to the City Council for review and feedback. Staff reviewed the City’s preliminary General Fund
budget for the 2019 fiscal year. She explained each department provided their respective forecasts
for this budget. The proposed 2019 budget is $5,519,250, an increase of $342,494 or 6.6%. For
the purpose of this discussion, there is no tax levy increase reflected in the budget. As presented,
the General Fund Budget is underfunded by $368,130, with $237,225 of the shortfall being carried
over from the 2018 budget and $130,905 from current year projections. This practice is not
sustainable in the long term. A tax levy increase of 9.72% would be needed to balance the budget
in 2019.
Finance Director Bauman explained according to information provided by Ramsey County, the
median home value in Arden Hills will increase from $333,800 for 2018 taxes to $346,900 for
2019 taxes, an increase of 3.9%, which is less than the countywide average of 7.4%. The annual
impact of different levels of the City levy increase to a median valued home was reviewed with
the Council. Staff reviewed the proposed budget in further detail with the Council and asked for
comments or questions.
Councilmember Holden asked how the City Planner’s position had been budgeted for 2019.
Finance Director Bauman reported this position had been put into contractual services. She then
provided the Council with further information on the Ramsey County Sheriff’s 2019 budget and
noted they would be adding an investigator for the contract cities.
Mayor Grant expressed frustration that the investigator was being added only to the contract
cities and stated Ramsey County may no longer be a cost-effective measure for the City of Arden
ARDEN HILLS CITY COUNCIL WORK SESSION – AUGUST 20, 2018 5
Hills. He indicated he would like to review information from the County on the number of
investigations being completed by Sheriff’s Department for Arden Hills and the other contract
cities. He explained the population of Arden Hills was not on the rise, nor were the crime rate in
the City but noted the expense was rising exponentially.
Councilmember McClung requested staff invite the Undersheriff in to discuss the price for
contract police services in more detail with the Council.
Mayor Grant commented on the amount of funds that would need to be transferred in order to
balance the budget. He asked if there were any expected large budget increases for 2019.
Finance Director Bauman discussed the proposed increases for the two new staff positions.
Further discussion ensued regarding the complete budget book.
Mayor Grant asked if the Council wanted to address the budget again at a future worksession
meeting.
City Administrator Perrault commented if the Council wished to hold another worksession
meeting to discuss the budget this would occur on September 17. It was noted the Council would
have to pass the maximum budget levy in September.
Councilmember Holden was of the opinion the budget could move forward as is.
Councilmember Scott inquired if staff was recommending a 9.72% levy increase.
Finance Director Bauman reported this number was strictly reported to show the Council what
the increase would have to be in order to balance the current preliminary budget. She commented
further on how permit revenue would assist in balancing the budget in the coming year.
Councilmember Holmes stated there was no way the Council would approve a levy over 4.8%.
She explained the Council would have to work to reduce the levy from 9.72% to 4.8% or lower.
Councilmember Holden requested staff pursue a levy of 4.5%.
Councilmember Holmes indicated she could support a levy of 4.8%.
Councilmember Scott supported a levy of 4.5%.
Mayor Grant suggested the Council go in at a maximum of 4.5%.
Councilmember McClung commented he had not decided on a number yet. He stated he would
like to see the levy closer to 3.5%.
Council consensus was to direct staff to pursue a levy increase options of 3.5%, 4.5% and 5.0%
which will be discussed by the Council on September 10.
ARDEN HILLS CITY COUNCIL WORK SESSION – AUGUST 20, 2018 6
G. TCAAP Discussion
H.
City Administrator Perrault requested the Council discuss the status and elements of the
ongoing TCAAP negotiations. He reported Stacie Kvilvang from Ehlers was present to discuss
this item with the Council.
Stacie Kvilvang, Ehlers & Associates, explained the County was proposing to finance the trunk
sewer and water utilities under the spine road. She indicated the County was willing to fund this
project which meant the City would not have to bond in order to complete these utility lines. She
reported the water tower would cost roughly $5 million and the City would be covering this
expense. She provided further comment on the fees the City has incurred to date, which was for
planning fees and discussed the fees the City had yet to incur for stormwater ponding, etc. She
commented on the benefits and drawbacks from charging SAC and WAC fees when properties
within TCAAP are platted.
Further discussion ensued regarding the financing and assessments for TCAAP.
Ms. Kvilvang summarized the position of the Council stating the City would like to be
reimbursed for their costs, City SAC and WAC fees will be charged and the City would be
bonding for the water tower, which would be assessed back.
H. City Website
Communications Coordinator Skelly updated the Council on the City website. She stated the
City has not gone through a formal branding process in the past and asked if the Council wanted
to consider pursuing this. She noted a resident of Arden Hills was interested in providing the City
with graphic design services. She explained she was bringing this to the Council as a revised
identity brand, if even on a small scale, could be rolled out with the City’s new website. She
explained the website upgrade project could be placed on hold for three months to complete the
rebranding and that the adjusted timeline would still meet the deadline of completing the upgrade
by October of 2019.
Mayor Grant questioned what all was involved in the City brand.
Communications Coordinator Skelly explained this typically includes external research about
stakeholders’ perceptions. It could also encompass a revised logo.
Councilmember Holden stated she would like to see the City get the website done by January
and that the branding issue be addressed prior to the website needing to be revamped again in four
or five years.
Councilmember McClung commented he did not believe it was a bad thing for the City to
pursue new branding. He explained the City’s website was in dire need of updates.
Councilmember Holmes suggested the branding be considered once TCAAP began to develop.
ARDEN HILLS CITY COUNCIL WORK SESSION – AUGUST 20, 2018 7
Further discussion ensued regarding the City’s current logo and the local graphic designer that
created the logo.
Mayor Grant noted one thing to consider was the fact that the City already had its current logo
on all of the City street signs, gateway signs and water towers. He stated he would support the
Council reviewing several new logos at a future meeting.
Councilmember Holmes was of the opinion the previous graphic designer, Derrek Hames,
should be contacted to see if the current logo could be updated for the Arden Hills website.
Communications Coordinator Skelly agreed it would be beneficial for her to have a
conversation with this graphic designer, who may be able to suggest uses and guidelines of the
logo for digital applications.
Council directed staff to speak with Derrek Hames and to pursue logo revisions with Arden Hills
green and tan. It was noted the City’s website was not to be delayed.
2. COUNCIL COMMENTS AND STAFF UPDATES
Councilmember Holden asked if the City had reached out to anyone for the Community
Development Director position.
City Administrator Perrault commented he would have more information regarding this
position on August 21.
Councilmember Scott stated the PTRC was meeting with members from Beyond the Yellow
Ribbon this evening.
Mayor Grant encouraged the Council members to not discuss the fact that they were running for
the upcoming election from the bench at a City meeting. He explained he would call on City
Clerk Hanson to discuss the election.
ADJOURN
Mayor Grant adjourned the City Council Work Session meeting at 8:17 p.m.
__________________________ __________________________
Julie Hanson David Grant
City Clerk Mayor
Approved: September 24, 2018
CITY OF ARDEN HILLS, MINNESOTA
SPECIAL CITY COUNCIL WORK SESSION MEETING
AUGUST 27, 2018
6:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Grant called to order the City Council
Work Session meeting at 6:00 p.m.
Present: Mayor David Grant; Councilmembers Brenda Holden, Fran Holmes, Dave
McClung and Steve Scott
Absent: None
Also present: City Administrator Dave Perrault; Finance Director Gayle Bauman;
Communications Coordinator Dawn Skelly; Stacie Kvilvang, Ehlers & Associates; City
Attorney Joel Jamnik; and City Clerk Julie Hanson
1. AGENDA ITEMS
A. TCAAP Discussion
Mayor Grant asked the Council to review the draft proposed letter to Ramsey County.
Councilmember Holden stated she wanted to be sure the entire Council was in agreement and
note that the City has met all obligations and deadlines.
Mayor Grant reported this was the case, and he noted the County has not met their deadlines. He
was concerned the City has not received a copy of the executive summary or the final draft of the
Master Development.
Councilmember Holmes stated she was concerned with the quick turnaround that the County
was requesting. She stated she would like to see action on the MDA delayed for this reason.
Mayor Grant asked if the City’s request to have three weeks to review these documents was
relayed to the County.
City Administrator Perrault explained this request was acknowledged by the County.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – AUGUST 27, 2018 2
Mayor Grant commented on how the County had left the City out of the loop and expressed
frustration with the lack of partnership.
Councilmember Holden recommended the letter reiterate that the City was not requesting
anything more than was originally drafted in the JPA. She expressed concern with the fact the
County was trying to have the City assume more expenses at this time.
Ms. Kvilvang stated this was a valid point that should be drafted into the letter.
Councilmember Holmes recommended the letter be short and sweet, having only two points.
The first would be expressing concerns that the documents have not been provided to the City in a
timely manner. Second, the Council has not had time to review them. She wanted to have the
County understand the matter was being rushed.
Mayor Grant commented the Council does need time to provide reasonable feedback to the JDA
representatives prior to their September meeting and this would not occur.
City Attorney Jamnik reviewed when the City received the documents. He reported the Council
and City staff would be given less than a week to review this material prior to making a
recommendation. He commented further on the chapters and portions of the document that were
missing.
Councilmember Holmes suggested the letter express concern with the fact that critical sections
of the MDA were missing and had yet to be drafted.
Ms. Kvilvang encouraged the Council to consider laying a factual framework within the letter and
not have it be a condensed paragraph of concerns.
City Administrator Perrault reported the Executive Summary would be made a public
document when it is printed in the JDA packet.
Councilmember McClung commented the County was trying to gain leverage and was using the
holiday weekend for their benefit because the County did not want to listen to what the City has to
say.
Councilmember Scott indicated it appears the County Board was trying to shift all blame to the
City and away from themselves.
Councilmember Holden stated the City was being bullied by the County.
The entire City Council agreed with Councilmember Holden’s statement.
Councilmember Holden recommended the letter be copied to the Chair of the JDA to ensure he
was aware of the City Council’s concerns regarding the County’s actions.
Mayor Grant summarized that the County was asking the JDA representatives from the City to
vote on an Executive Summary of the Master Development Agreement, both of which the City
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – AUGUST 27, 2018 3
Council has not seen. He expressed frustration with the fact that there were sections missing from
the MDA and there were still environmental concerns on the TCAAP property.
Councilmember McClung agreed with these concerns.
Councilmember Holmes suggested the City Council vote against the MDA and Schedule K.
City Attorney Jamnik reported this item would not move forward until the County received
approval of Schedule K.
Councilmember McClung commented the County has a very aggressive timeline in place.
Further discussion ensued regarding Schedule K and how it would be implemented by the City.
Councilmember Holden expressed concern that Arden Hills’ County Commissioner Blake
Huffman was not in attendance and was not responding to calls from the City Council.
Mayor Grant stated he shared this same concern and believed the County was forcing this issue
too quickly.
City Attorney Jamnik reviewed the County’s proposed timeline stating they were hoping to have
final approval sometime in October.
Mayor Grant recommended the letter reiterate the Council does not know what is in the
document so the City cannot respond fully.
Councilmember Holmes suggested the Council adjourn the worksession meeting and have staff
revise the letter. She stated the Council could then reconvene the worksession meeting after the
City Council meeting to finalize the letter.
The entire Council supported this recommendation.
Mayor Grant adjourned the Special City Council Work Session meeting at 6:59 p.m.
Mayor Grant reconvened the Special City Council Work Session meeting at 7:50 p.m.
Communications Coordinator Skelly reviewed the changes that were made to the letter by staff.
Councilmember Holden commented on the tax base increase the City would see and noted the
County needed to better understand the expenses the City would have to incur in order to maintain
the TCAAP property.
Mayor Grant commented the City should reiterate that the Council has not seen the Executive
Summary or the most recent draft of the MDA.
Councilmember Holmes recommended that this sentence also note that the City Council will not
have time to review these documents and advise the JDA members prior to the September 4, 2018
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – AUGUST 27, 2018 4
JDA meeting where the documents will be voted on. She suggested staff send this letter this
evening to ensure the County has the document when they arrive at work on Tuesday, August 28.
Councilmember McClung suggested several language changes to the letter and noted the County
has put the City in a difficult position which could severely jeopardize the project. He asked that
County staff not bring an Executive Summary forward at this time.
Communications Coordinator Skelly summarized the proposed language changes to the letter.
City Administrator Perrault commented City staff would be preparing a summarized press
statement based on the direction the Council had provided through this letter that would be
completed on Tuesday, August 28. He recommended the Mayor be the spokesperson for this
issue and noted all calls or concerns would be directed to Mayor Grant.
Councilmember Holmes asked if the City should be printing a press release.
Councilmember Holden agreed the City should be printing its own press release in order to stay
ahead of this issue and to control the narrative.
Councilmember McClung suggested the City hold off on the press release until the City better
understands how the County is going to respond to the City’s letter. At which time, the press
release could be sent noting the City communicated with the County Board prior to their meeting.
He commented the County would not be expecting a press release from the City.
Mayor Grant commented the development has lost traction and notoriety in the news.
The Council directed staff to send the revised letter to the County staff and County
Commissioners tonight with a press release being drafted. The press release would be sent in if
the County moved forward with the documents and does not respond to the City’s concerns.
2. COUNCIL COMMENTS AND STAFF UPDATES
None.
ADJOURN
Mayor Grant adjourned the City Council Work Session meeting at 8:15 p.m.
__________________________ __________________________
Julie Hanson David Grant
City Clerk Mayor
Approved: September 24, 2018
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
AUGUST 27, 2018
7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City
Council meeting at 7:00 p.m.
Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave
McClung, and Steve Scott
Absent: None
Also present: City Administrator Dave Perrault; Finance Director Gayle Bauman; City
Attorney Joel Jamnik; Jane Kansier, Bolton & Menk Planning Consultant; and City Clerk
Julie Hanson
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
Councilmember Holden requested Item 7F be removed from the Consent Agenda for discussion
as Item 8A.
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve the meeting agenda as amended. The motion carried
unanimously (5-0).
2. PUBLIC INQUIRIES/INFORMATIONAL
None.
3. RESPONSE TO PUBLIC INQUIRIES
A. Public Inquiry Response from August 13, 2018 City Council Meeting
City Administrator Perrault reviewed the staff response to the two public inquiries that
occurred at the August 13, 2018 City Council meeting. He reported the concerns regarding the
ARDEN HILLS CITY COUNCIL – AUGUST 27, 2018 2
construction activities along Thom Drive have been discussed with the contractor. He explained
the Sheriff has stepped up their patrols in this area and citations would be issued based on zero
tolerance for this contractor. He commented further on the sewer line insurance issues Mr. Larson
brought to the Council’s attention.
4. PUBLIC PRESENTATIONS
A. CTV Introduction
Dana Healy, CTV Executive Director, thanked the Council for their time. She introduced herself
and noted she began working for CTV on July 16. She stated she was excited to be working with
all of the communities involved in CTV.
Mayor Grant asked if CenturyLink would be installing additional fiber lines in Arden Hills.
Ms. Healy explained CenturyLink would not be providing cable as of two weeks ago.
Councilmember Scott welcomed Ms. Healy to CTV and asked if CTV was available online for
streaming.
Ms. Healy reported CTV was available online for streaming.
Mayor Grant and Councilmember Holden welcomed Ms. Healy to her new position.
5. STAFF COMMENTS
A. Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update
City Administrator Perrault provided an update on TCAAP stating the JDA would meet next
on Tuesday, September 4 at 5:30 p.m. He noted the Civic Site Task Force would meet next on
Thursday, September 6.
B. Transportation Update
City Administrator Perrault stated the Old Snelling trail project was moving along and concrete
would be put in place subject to the weather.
City Administrator Perrault commented the 2018 PMP project was moving forward and noted
curb would be poured this week on Floral.
Mayor Grant discussed how the Old Snelling trail project had been delayed by the recent rainy
weather. He noted Director Polka was aware of the delays and was working with the contractor to
keep the project moving forward.
6. APPROVAL OF MINUTES
A. July 16, 2018, City Council Work Session
ARDEN HILLS CITY COUNCIL – AUGUST 27, 2018 3
B. July 23, 2018, Regular City Council
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve the July 16, 2018, City Council Work Session meeting
minutes, and July 23, 2018, Regular City Council meeting minutes as
presented. The motion carried unanimously (5-0).
7. CONSENT CALENDAR
A. Motion to Approve Consent Agenda Item - Claims and Payroll
B. Motion to Approve Ordinance 2018-002 in Planning Case 18-019 for Proposed
Amendments to Chapter 11 – Subdivisions of City Code and Motion to Approve
Publishing a Summary of Ordinance 2018-002
C. Motion to Approve Planning Case 18-020 for a Minor Subdivision for a Lot
Consolidation at 3385, 3401, and 3411 Snelling Avenue North
D. Motion to Approve Ordinance 2018-003 in Planning Case 18-018 for a Proposed
Amendment Regarding Rezoning – 3243 New Brighton Road and Motion to
Approve Publishing a Summary of Ordinance 2018-003
E. Motion to Approve Appointment of Senior Engineering Technician
F. Motion to Approve Resolution 2018-050 Accepting Donation
G. Motion to Approve Gate Valve Replacement – County Road E and Pascal Avenue
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve the Consent Calendar as presented and to authorize
execution of all necessary documents contained therein. The motion carried
unanimously (5-0).
8. PULLED CONSENT ITEMS
A. Motion to Approve Resolution 2018-050 Accepting Donation
Councilmember Holden clarified for the record this donation was made by Michael and Mary
Remer.
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to adopt Resolution No. 2018-050, Accepting a Donation from the
Arden Hills Foundation. The motion carried (5-0).
9. PUBLIC HEARINGS
A. Abatement of Nuisance at 3246 New Brighton Road
Jane Kansier, Bolton & Menk Planning Consultant, stated due to a complaint, staff inspected
3246 New Brighton Road on August 8, 2018. Staff noted excessive vegetation growth and the
accumulation of tree branches, and determined the property was in violation of the following
subsections of City Code Section 602.02 Public Nuisance Affecting Health:
ARDEN HILLS CITY COUNCIL – AUGUST 27, 2018 4
• Subd. 6. All noxious weeds and other growths of vegetation upon public or private
property in excess of eight (8) inches.
• Subd. 9. Accumulation of manure, tree branches, cut trees, grass clippings, bottles,
rubbish, trash, refuse, junk and other abandoned materials, metals including aluminum or
tin cans, or lumber
Ms. Kansier explained following the initial inspection, staff sent a letter to the property owner
requesting they correct the issues by August 17, 2018. A follow-up inspection on August 20,
2018, revealed the violations had not been corrected. Code enforcement files indicate this is the
second complaint received in 2018 for the same issues.
Ms. Kansier reported in accordance with the City’s accelerated abatement procedures in Section
602.07 of the City Code, a letter was mailed to the property owner on August 8, 2018. Based on
the accelerated abatement procedures, the property owner was given seven working days, or until
August 17, 2018, to abate the nuisance. A follow-up inspection showed that no action has been
taken.
Ms. Kansier stated due to the reoccurring nature of these types of violations, staff is requesting
the City Council issue an order for abatement of the property and to continue the abatement order
for a two-year period. The two-year period would expire on August 27, 2020. The property owner
has seven days from the Council’s order to complete the work before the City can have the work
completed.
Mayor Grant opened the public hearing at 7:29 p.m.
With no one coming forward to speak, Mayor Grant closed the public hearing at 7:30 p.m.
10. NEW BUSINESS
A. Resolution 2018-051 – Abatement of Nuisance at 3246 New Brighton Road
Jane Kansier, Bolton & Menk Planning Consultant, requested the City Council adopt a
resolution ordering the accelerated nuisance abatement for the property at 3246 New Brighton
Road for excessive vegetation growth and the accumulation of debris.
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to adopt Resolution 2018-051, ordering accelerated nuisance
abatement at 3246 New Brighton Road for excessive vegetation growth and
the accumulation of debris not in compliance with City regulations.
Councilmember Scott noted a typo within the attached letter noting the date should be changed
from 2017 to 2018.
The motion carried (5-0).
ARDEN HILLS CITY COUNCIL – AUGUST 27, 2018 5
11. UNFINISHED BUSINESS
None.
12. COUNCIL COMMENTS
Councilmember Scott welcomed David Swearingen as the City’s new Senior Engineering Tech.
Councilmember Scott stated he attended the ribbon cutting ceremony last Tuesday for the Ralph
Reeder Food Shelf which relocated to Mounds View.
Councilmember Scott reported AHATS would be having an Open House on Saturday,
September 8, 2018, from 10:00 a.m. to 2:00 p.m. He invited the public to attend this community
event.
Councilmember McClung asked if the City had any concerns with State Fair parking this year.
He stated he had not had any complaints to date.
City Administrator Perrault commented he had not received any complaints but noted he could
speak with Director Polka regarding this concern.
Councilmember Holmes questioned if the State of the City topics had been distributed.
City Clerk Hanson reported staff was still seeking comments from the Council as to which topics
each Councilmember would like to cover at the State of the City event.
Mayor Grant commented historically he covers TCAAP. Further discussion ensued regarding
the items that would be addressed at the State of the City.
Councilmember Holden stated the Taste of Northwest event would be held on Thursday,
October 11, 2018, at the Vadnais Heights Commons.
Councilmember Holden reported HealthPartners would be holding a Family Fun Fest on
Saturday, September 15, 2018, at their location in Arden Hills.
Mayor Grant noted the primary was now over and residents could no longer file for City offices.
He asked for an update from the City Clerk on the local elections.
City Clerk Hanson explained the City currently had four candidates running for office, Mayor
Grant, Councilmember Fran Holmes, Councilmember Steve Scott and newcomer Greg
Rubenstein. She noted the Communications Coordinator has reached out to the candidates for a
profile that will be included in the City’s October newsletter.
Mayor Grant expressed concerns about the No Parking signs along Chatham Avenue. He noted
these signs have black bags around them that have been secured with tape.
ARDEN HILLS CITY COUNCIL – AUGUST 27, 2018 6
City Administrator Perrault indicated he would follow up with Public Works Director Polka
regarding this concern.
Mayor Grant welcomed David Swearingen and Jane Kansier to the City of Arden Hills.
ADJOURN
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to adjourn. The motion carried unanimously (5-0).
Mayor Grant adjourned the Regular City Council Meeting at 7:47 p.m.
__________________________ __________________________
Julie Hanson David Grant
City Clerk Mayor
Approved: September 24, 2018
CITY OF ARDEN HILLS, MINNESOTA
SPECIAL CITY COUNCIL EXECUTIVE SESSION (CLOSED)
SEPTEMBER 10, 2018
6:30 P.M. - ARDEN HILLS CITY HALL
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor David Grant called to order the Special City
Council Executive Session (Closed) at 6:30 p.m.
Present: Mayor David Grant, Councilmembers Fran Holmes, Brenda Holden, Dave
McClung and Steve Scott
Also present: City Administrator Dave Perrault; Public Works Director/City Engineer Sue
Polka; and City Attorney Joel Jamnik
1. AGENDA ITEMS
A. Preliminary Consideration of Employee Discipline (closed per M.S. 13D.05, Subd.
2(b))
A discussion ensued with the City Council, City Administrator Perrault, Public Works
Director/City Engineer Polka, and City Attorney Jamnik regarding an employee discipline matter.
ADJOURN
Mayor Grant adjourned the Special City Council Executive Session at 6:55 p.m.
__________________________ __________________________
Dave Perrault David Grant
City Administrator Mayor
Approved: September 24, 2018
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
SEPTEMBER 10, 2018
7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City
Council meeting at 7:00 p.m.
Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave
McClung and Steve Scott
Absent: None
Also present: City Administrator Dave Perrault; Public Works Director/City Engineer
Sue Polka; Finance Director Gayle Bauman; City Attorney Joel Jamnik; and City Clerk
Julie Hanson
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
Mayor Grant requested Item 8D be removed from the agenda stating a Public Hearing was not
required for the preliminary tax levy.
Mayor Grant requested Item 6E be added to the Consent Agenda Terminating the Employment
of Anthony Nolan.
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve the meeting agenda as amended. The motion carried
unanimously (5-0).
2. PUBLIC INQUIRIES/INFORMATIONAL
None.
3. RESPONSE TO PUBLIC INQUIRIES
None.
ARDEN HILLS CITY COUNCIL – SEPTEMBER 10, 2018 2
4. STAFF COMMENTS
A. Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update
City Administrator Perrault provided an update on TCAAP stating the JDA met on Tuesday,
September 4 where the group reviewed the Preliminary Master Development Agreement and an
executive summary of this document. He explained the executive summary was approved on a 3-
2 vote with Commissioners Grant and McClung in opposition. He reported negotiations would
continue between the City, the County and the developer. He stated the JDA would meet next on
Wednesday, September 19.
B. State of the City Update
City Administrator Perrault reported two State of the City events will be held this year:
• Thursday, September 27, 7:30 to 9:00 a.m. at the Tavern Grill restaurant
• Tuesday, October 2, 6:30 to 8:00 p.m. at City Hall
City Administrator Perrault explained Councilmembers will give presentations covering Rice
Creek Commons/TCAAP, development projects, transportation improvements, and more. Arden
Hills businesses and residents are encouraged to attend one of the events (the presentations will be
the same at both events).
Councilmember Holden explained she had received a request from the National Guard to discuss
the AHATS property at the State of the City meetings.
Mayor Grant stated he supported the National Guard giving a presentation at the State of the
City meetings.
Councilmember McClung commented he had a work conflict and may not be able to attend the
Thursday, September 27 State of the City meeting.
A. Transportation Update
Public Works Director/City Engineer Polka reported County Road F watermain work would be
completed on Wednesday and Phase II of the project would begin shortly thereafter.
Public Works Director/City Engineer Polka stated the Old Snelling Trail project was making
great strides and paving of the trail would begin on Tuesday, September 11. She noted work on
the final retaining was wrapping up and the project would be substantially complete in two weeks.
Public Works Director/City Engineer Polka commented the PMP was on schedule and
explained pipe work within the Indian Oaks neighborhood should be completed by the end of the
week.
Councilmember Holden stated she was happy to see the curbing and driveway aprons in place in
the Floral neighborhood within the PMP.
ARDEN HILLS CITY COUNCIL – SEPTEMBER 10, 2018 3
Councilmember Scott asked if the final lift of asphalt within the PMP would be put down this
fall.
Public Works Director/City Engineer Polka commented the final lift would be completed in
the spring.
Mayor Grant indicated there were two signs near Valentine Hills Elementary School that have
black bags over them and inquired if staff was aware of this.
Public Works Director/City Engineer Polka explained these bags would remain in place until
the work on County Road E2 was completed.
5. APPROVAL OF MINUTES
A. August 13, 2018, Special City Council Worksession
B. August 13, 2018, Regular City Council
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve the August 13, 2018, Special City Council Work Session
meeting minutes, and August 13, 2018, Regular City Council meeting minutes
as presented. The motion carried unanimously (5-0).
6. CONSENT CALENDAR
A. Motion to Approve Consent Agenda Item - Claims and Payroll
B. Motion to Approve Communications Coordinator Temporary Hours Increase
C. Motion to Approve Changer Order No. 2 and Payment No. 3 – Northwest Asphalt,
Inc. – 2018 Street and Utility Improvement Project
D. Motion to Approve Payment No. 4 – Sunram Construction, Inc. – Old Snelling
Watermain and Trail Improvement Project
E. Termination of Employment for Anthony Nolan
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve the Consent Calendar as presented and to authorize
execution of all necessary documents contained therein. The motion carried
unanimously (5-0).
7. PULLED CONSENT ITEMS
None.
8. PUBLIC HEARINGS
A. Quarterly Special Assessments for Delinquent Utilities
Finance Director Bauman stated water customers whose account is 90 days past due were
informed that the City intends to certify delinquent charges to Ramsey County to be collected with
ARDEN HILLS CITY COUNCIL – SEPTEMBER 10, 2018 4
property taxes. These customers have the right to a hearing in front of the City Council to discuss
this matter prior to certification.
Mayor Grant opened the public hearing at 7:20 p.m.
With no one coming forward to speak, Mayor Grant closed the public hearing at 7:21 p.m.
B. Special Assessments for Abatement of Nuisance at 1870 Glen Paul Avenue
Finance Director Bauman stated on September 11, 2017, the Council approved Resolution
2017-031 ordering accelerated nuisance abatement of 1870 Glen Paul Avenue for excessive
vegetation growth not in compliance with City regulations. The resolution authorized the City to
have the necessary work completed to remediate the nuisance(s) and charge 125% of the cost of
the work, including administrative costs, back to the property owner. The charge to complete the
work plus administrative costs is $1,750 ($875.00 each time the nuisance required remediation).
Finance Director Bauman explained the property owner was notified by mail in a letter dated
July 10, 2018, and given thirty (30) days to remit payment. The letter also served as the notice of
this public hearing and informed the property owner of the option to make payment of the entire
special assessment without interest within 30 days after its adoption and if not paid within that
thirty (30) days, interest will accrue at 4.5% per annum. To date payment has not been received;
therefore, the City intends to certify these charges to Ramsey County to be collected with property
taxes. The property owner has the right to a hearing in front of the City Council to discuss this
matter prior to certification.
Mayor Grant opened the public hearing at 7:21 p.m.
With no one coming forward to speak, Mayor Grant closed the public hearing at 7:22 p.m.
C. Special Assessment for False Alarm Charges
Finance Director Bauman stated the owner of the property located at 4354 Round Lake Road
was notified in a letter dated February 28, 2018, of three false alarm charges occurring in 2017.
Two of the three false alarm charges have been paid. The property owner was notified in a letter
dated August 3, 2018, regarding the remaining delinquent charge as well as the intent to hold a
public hearing on September 10. To date, payment has not been received; therefore, the City
intends to certify the delinquent charges for user fees to Ramsey County to be collected with taxes
due against the property on which the alarm system is installed. The property owner has the right
to a hearing in front of the City Council to discuss this matter prior to certification.
Mayor Grant opened the public hearing at 7:23 p.m.
With no one coming forward to speak, Mayor Grant closed the public hearing at 7:24 p.m.
D. Preliminary Levy and Establish Truth-in-Taxation for Proposed Taxes
Payable in 2019
This item was removed from the agenda.
ARDEN HILLS CITY COUNCIL – SEPTEMBER 10, 2018 5
9. NEW BUSINESS
A. Resolution 2018-053 Adopting and Confirming Quarterly Special Assessments
for Delinquent Utilities
Finance Director Bauman stated delinquent utility amounts are certified to Ramsey County
quarterly. A list of utility accounts with a delinquent balance was compiled and notices dated
August 6, 2018 were mailed. These customers were informed of their delinquent status and were
asked to make payment of the delinquent balance by September 5, 2018. Utility accounts with an
unpaid delinquent balance after September 5, 2018 would be certified to Ramsey County to be
added to property taxes payable in 2019. The certification amount is equal to the unpaid
delinquent balance plus an eight percent penalty. The list of remaining delinquent utility accounts,
as of September 5, 2018 was reviewed with the Council. The City will request that Ramsey
County levy the delinquent balances against the respective properties.
MOTION: Councilmember Holmes moved and Councilmember Holden seconded a
motion to adopt Resolution #2018-053 – Adopting and Confirming Quarterly
Special Assessments for Delinquent Utilities to Ramsey County. The motion
carried (5-0).
B. Resolution 2018-054 Adopting Special Assessments for Abatement of
Nuisance at 1870 Glen Paul Avenue
Finance Director Bauman stated the City Council held a public hearing regarding special
assessment certification of charges related to the nuisance abatement for this property.
MOTION: Councilmember McClung moved and Councilmember Holmes seconded a
motion to adopt Resolution #2018-054 approving Special Assessments related
to Unpaid Nuisance Abatement Charges for the property located at 1870 Glen
Paul Avenue. The motion carried (5-0).
C. Resolution 2018-055 Adopting Special Assessments for False Alarm Charges
Finance Director Bauman stated the City Council held a public hearing regarding special
assessment certification of charges related to delinquent charges for user fees against the property
on which the alarm is installed.
MOTION: Councilmember McClung moved and Councilmember Holmes seconded a
motion to adopt Resolution #2018-055 Approving and Confirming Special
Assessments related to Unpaid False Alarm Charges. The motion carried (5-
0).
D. 2019 Tax Levy and Truth in Taxation
• Resolution 2018-056 Setting the Preliminary Levy for Taxes Payable in
2019
• Resolution 2018-057 Adopting Truth in Taxation Public Hearing Date
for Proposed Taxes Payable in 2019
ARDEN HILLS CITY COUNCIL – SEPTEMBER 10, 2018 6
Finance Director Bauman stated State law requires that cities certify their proposed property tax
levies to the county auditor by September 30th. The proposed tax levy that is given preliminary
approval may be lowered but cannot be increased. Therefore, it is important that the proposed tax
levy provides adequate revenues to finance the 2019 Budget. The City Council needs to decide the
maximum levy that it is willing to approve and then adopt. The final levy will be set in December
2018. It was noted a budget workshop was held with the Council on August 20, 2018. Staff
provided a brief presentation on the preliminary levy and noted staff was not directed to make any
changes to the proposed 2019 General Fund Budget at this time. The effect the levy would have
on the median value home was reviewed with the Council. It was noted there will be another
budget workshop in either October or November, prior to the final levy and budget adoption
meeting in December.
Mayor Grant asked how revenues were coming in for 2018.
Finance Director Bauman reported revenues were going to come in higher than projected.
Mayor Grant questioned how the Council wanted to proceed with the Preliminary Levy.
Councilmember Holden stated she could support a 5% preliminary levy increase.
Mayor Grant commented he could support a 4.5% preliminary levy increase.
Councilmember Holmes supported a 5% preliminary levy increase.
Councilmember Scott indicated he supported a 5% preliminary levy increase as this offered more
flexibility noting the Council could always lower this amount.
Councilmember McClung explained the consensus was to move forward with a 5% preliminary
levy and noted he would be advocating for decreases prior to December.
MOTION: Councilmember Holmes moved and Councilmember Holden seconded a
motion to adopt Resolution #2018-056 Setting the Preliminary Levy of 5% for
Taxes Payable in 2019. The motion carried (5-0).
MOTION: Councilmember McClung moved and Councilmember Holmes seconded a
motion to adopt Resolution #2018-057 Approving the Truth in Taxation
Public Hearing Date for Proposed Taxes Payable in 2019. The motion carried
(5-0).
E. Resolution 2018-058 Accepting Bid and Awarding Old Snelling Bridge
Replacement Project Contract to Veit & Company, Inc.
Public Works Directory/City Engineer Polka stated on July 9, 2018, the City Council
authorized Kimley-Horn to complete the plans and move forward with bidding the bridge project.
Bids were opened on Tuesday, September 4, 2018. There were a total of four bids received. The
following table lists the bidders name and their total bid:
ARDEN HILLS CITY COUNCIL – SEPTEMBER 10, 2018 7
Bidder Total Bid
Veit & Company, Inc. $392,514.00
Alcon Construction Corp. $392,540.55
Forest Lake Contracting, Inc. $402,496.00
Eureka Construction, Inc. $419,538.00
Public Works Directory/City Engineer Polka explained the bids are lower than the Engineer’s
estimate which is $508,420.00. It was noted Veit & Company, Inc. has completed similar projects
successfully in the metro area. A letter from Kimley-Horn recommending award to Veit as the
lowest responsible/responsive bidder was reviewed with the Council. Staff recommended
approval of Resolution 2018-058 awarding the Old Snelling Bridge Improvements to Veit in the
amount of $392,514.00.
Councilmember Holmes asked if the City would use grant funding for this project.
Public Works Directory/City Engineer Polka stated bridge bond funding would be used.
MOTION: Councilmember Holden moved and Councilmember McClung seconded a
motion to adopt Resolution #2018-058 Awarding the Old Snelling Bridge
Replacement Contract to Veit & Company, Inc. in the amount of $392,514.
Councilmember Holden asked if soil work was completed for this project or if the City would be
receiving change orders.
Public Works Directory/City Engineer Polka explained soil work had been completed and it
was her hope change orders would not be received for this project.
The motion carried (5-0).
F. Possible Closed Session-Attorney/Client Privilege-Evaluation of Potential
Litigation Involving TCAAP/Rice Creek Commons Redevelopment
City Administrator Perrault stated the Council will discuss TCAAP/Rice Creek Commons
Redevelopment in a potential closed session meeting.
MOTION: Mayor Grant moved and Councilmember Holmes seconded a motion to
adjourn the City Council meeting to a Closed Session Meeting per Minnesota
State Statute 13D.05 Subd. 3B for the purposes of discussing with the City
Attorney possible litigation and other legal alternatives for the City regarding
recent County and JDA actions relating to the TCAAP/Rice Creek Commons
Redevelopment Project and to receive confidential legal advice regarding this
matter. The motion carried (5-0).
10. UNFINISHED BUSINESS
None.
11. COUNCIL COMMENTS
ARDEN HILLS CITY COUNCIL – SEPTEMBER 10, 2018 8
Councilmember Scott stated last Saturday he attended the AHATS Open House.
Councilmember Scott reported the Third Annual Lexington Station Block Party would be held
on Thursday, September 13 and would be hosted by Roberts Management.
Councilmember Holmes indicated she would miss the October 15 Council worksession.
Councilmember Holmes reported she attended the AHATS Open House and stated this was a
wonderful community event.
Councilmember Holmes thanked staff for all of their hard work on the Johanna Marsh Park. She
stated the residents were very happy with how this park had been improved.
Councilmember Holden stated she too had attended the AHATS Open House.
Councilmember Holden explained NYFS would be holding their Taste of Northeast fundraising
event on Thursday, October 11.
Councilmember Holden indicated HealthPartners was holding a Family Fest Celebration on
Saturday, September 15 from 8:30 a.m. to 12:00 p.m.
Mayor Grant reported the City had an unfortunate event occur last week where a warming house
caught fire and was a total loss.
Mayor Grant explained he was looking forward to attending the Lexington Station Block Party
on Thursday of this week.
Mayor Grant stated Arden Hills now had a buckthorn remover for rent at City Hall. He
encouraged residents to consider taking advantage of this tool and consider removing buckthorn
this fall.
Public Works Director/City Engineer Polka reported the City picks up buckthorn every Friday
through the end of October.
ADJOURN
MOTION: Mayor Grant moved and Councilmember Holden seconded a motion to recess
to a Closed Session meeting. The motion carried unanimously (5-0).
Mayor Grant adjourned the Regular City Council Meeting at 7:58 p.m.
__________________________ __________________________
Julie Hanson David Grant
City Clerk Mayor
Page 1 of 1
CONSENT ITEM 6A
MEMORANDUM
DATE: September 24, 2018
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Gayle Bauman, Finance Director
Pang Silseth, Accounting Analyst
SUBJECT: Claims & Payroll
Budgeted Amount: Actual Amount: Funding Source:
NA NA NA
Council Should Consider the Following Options:
A. Approve Claims and Payroll
Or
B. Reject Claims and Payroll
Supporting Documents:
Payroll
2018 Payroll #19 ....................................................................................... $ 70,092.19
Total Payroll ....................... $ 70,092.19
Accounts Payable Claims Through 09/21/2018
Paid Claims
(MN Dept. of Revenue) ............................................................................ $ -470.00
Paid Claims---09/08/2018 through 09/21/2018
(Check No. 47845 – 47896 and ACH Checks) ......................................... $ 1,620,472.00
Total Accounts Payable ..... $ 1,620,002.00
Total Claims ..... $ 1,690,094.19
CITY OF ARDEN HILLS
PAYROLL # 19
CHECKS DATED: 09/21/18
Biweekly: 09/01/18 - 09/14/18
EMPLOYEE DEDUCTIONS AMT.Payment Method
FIT 4,563.80 EFT
SIT 2,313.64 EFT
FICA Oasdi 3,458.51 EFT
FICA Medicare 808.87 EFT
TOTAL TAXES 11,144.82
Health Premium 1,349.13 A/P Check*
Dental Premium 166.07 A/P Check*
FSA Health Care Reimb. 0.00 A/P Check*
FSA Dependent Care Reimb. 0.00 A/P Check*
TOTAL FLEXIBLE SPENDING 1,515.20
HSA Health Saving 150.00
Health Care Savings Plan-Retirement EFT
Health Care Savings Plan-2% 385.92 EFT
Health Care Savings Plan-4% 452.20 EFT
TOTAL HEALTH SAVINGS 988.12
PERA 3,454.74 EFT
ICMA 1,952.54 EFT
Central Pension Fund-Union 614.40 A/P Check*
MN State Retirement System 477.92 EFT
TOTAL RETIREMENT 6,499.60
IUOE 49 Dues (Union) 140.00 A/P Check*
LTD/STD Insurance 0.00 A/P Check*
PERA Life Insurance 24.00 A/P Check*
Life/Addl/Dep Life 78.00 A/P Check*
UNUM 19.51 A/P Check*
AFLAC 64.56 EFT
TOTAL VOLUNTARY 326.07
Total Employee Deductions 20,473.81
Net Payroll 0.00
Direct Deposit 37,518.21 EFT
Gross Payroll Tie-Out 61,342.63
STD/LTD Gross - Up
Plus City Paid Benefit 8,749.56
ICMA Benefit Held 0.00
TOTAL PAYROLL COST 70,092.19
FICA TIE-OUT
Gross Payroll 61,342.63
Less Total FSA 1,515.20
Plus Employer Match ICMA 0.00
Plus ICMA Benefit Held 0.00
Net P/R Subject to FICA 59,827.43
FICA Oasdi @ 6.20% 3,458.51
FICA Medicare @ 1.45% 808.87
Note: Federal and State Payroll Tax obligations are satisfied by means
of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans-
fers are typically made two business days after the payroll date.
* A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report.
Checks may be paid this week or the following week.
4,267.38
CITY BENEFIT
3,458.51
808.87
358.44
0.00
0.00
0.00
137.50
137.50
3,986.24
0.00
4,344.68
0.00
1
Pang Silseth
From:MN Revenue e-Services <eservices.mdor@state.mn.us>
Sent:Monday, September 17, 2018 4:26 PM
To:Pang Silseth
Subject:Your Recent Return Request
This email is an automated notification and is unable to receive replies.
Sales and Use Tax - Return Submitted
Thank you, your request has been submitted. Please allow 3 business days for your return to appear online. You can change or cancel
this request until 5:00 p.m. Central time.
Confirmation Summary
Confirmation Number: 0-773-867-968
Submitted Date and Time: 17-Sep-2018 4:25:12 PM
Legal Name: ARDEN HILLS CITY OF
Federal Employer ID: 41-6008992
User Who Submitted: Accounting Analyst
Type of Request Submitted: Return request
Account Name: ARDEN HILLS CITY OF
Minnesota ID: 9047998
Return Summary
Account Type: Sales & Use Tax
Filing Period: 31-Aug-2018
Projected Amount/Credit Due: ($470.00)
Contact Us
If you need further assistance, contact our Sales and Use Tax Division at 651-296-6181, (toll-free) 800-657-3777, or (email)
SalesUse.Tax@state.mn.us. Business hours are 8:00 a.m. - 4:30 p.m. Monday - Friday.
How to View and Print this Request
You can see copies of your requests by going into your History.
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and any attachments. Thank you.
CONSENT ITEM – 6B
MEMORANDUM
DATE: September 24, 2018
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Gayle Bauman, Finance Director
SUBJECT: Consider Request for Proposals for Professional Auditing Services
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Review and comment on the attached RFP. Approve the RFP for distribution.
Background
The City has not been out for a competitive bid for Auditing Services since 2006.
Discussion
Attached is a draft RFP for Auditing Services. The City is not dissatisfied with our current auditor,
MMKR, but would like to take a look at what other firms are offering. Audit firms will be locking
in their calendars for 2019 soon, so we hope to complete this process by early November.
Attachments
A. Draft Request for Proposals for Auditing Services
CITY OF ARDEN HILLS
MINNESOTA
REQUEST FOR PROPOSALS
FOR
PROFESSIONAL AUDITING SERVICES
September 2018
CITY OF ARDEN HILLS
FINANCE DEPARTMENT
1245 W HIGHWAY 96
ARDEN HILLS, MN 55112
WWW.CITYOFARDENHILLS .ORG
i
CITY OF ARDEN HILLS
REQUEST FOR PROPOSALS
TABLE OF CONTENTS
I. INTRODUCTION
A. General Information
B. Term of Engagement
C. Subcontracting
II. NATURE OF SERVICES REQUIRED
A. General
B. Scope of Work to be Performed
C. Auditing Standards to be Followed
D. Reports to be Issued
E. Special Considerations
F. Working Paper Retention and Access to Working Papers
III. DESCRIPTION OF THE GOVERNMENT
A. Principal Contacts
B. Background Information
C. Fund Structure
D. Federal and State Financial Assistance
E. Component Units
F. Finance Department Operations
G. Computer Systems
H. Availability of Prior Reports and Working Papers
IV. TIME REQUIREMENTS
A. Proposal Calendar
B. Date Audit May Commence
C. Schedule for the 2018 Fiscal Year Audit
1. Detailed Audit Plan 2. Fieldwork
3. Draft Reports
V. ASSISTANCE TO BE PROVIDED TO THE AUDITOR AND REPORT PREPARATION
A. Finance Department and Clerical Assistance
B. Work Area, Telephone, Photocopying and FAX Machines
VI. PROPOSAL REQUIREMENTS
A. Inquiries
B. Submission of Proposals
VII. EVALUATION PROCEDURES
A. Review of Proposals
ii
B. Oral Presentations
C. Final Selection D. Right to Reject Proposals
APPENDICES
A. Proposer Guarantees and Warranties
B. Format for Schedule of Professional Fees and Expenses to Support the Total All-
Inclusive Maximum Price
1
CITY OF ARDEN HILLS
REQUEST FOR PROPOSALS
I. INTRODUCTION
A. General Information
The City of Arden Hills is requesting proposals from qualified firms of certified public
accountants to audit its financial statem ents for the fiscal year ending December 31,
2018 with the option of auditing its financial statements for each of the four
subsequent fiscal years. These audits are to be performed in accordance with
generally accepted auditing standards and the standards for financial audits set forth
in the U.S. General Accounting Office's (GAO) Government Auditing Standards , and,
if applicable, the provisions of the federal Single Audit Act of 1996 and Title 2 U.S.
Code of Federal Regulations Part 200, and U.S. Office of Management and Budget
(OMB) Circular A-133, Audits of State and Local Governments as well as all other
Federal, State and local requirements in effect now or placed in effect during the
engagement.
There is no expressed or implied obligation for the City of Arden Hills to reimburse
responding firms for any expenses incurred in preparing proposals in response to
this request.
To be considered, qualified firms must submit five (5) copies of their proposal to
Gayle Bauman, Finance Director, 1245 W Highway 96, Arden Hills , MN 55112 by 4:00 P.M. on Friday, October 19, 2018. The City of Arden Hills reserves the right to
reject any or all proposals submitted.
The City of Arden Hills reserves the right, where it may serve the City of Arden Hills 's
best interest, to request additional information or clarifications from proposers, or to
allow corrections of errors or omissions. At the discretion of the City of Arden Hills ,
firms s ubmitting proposals may be requested to make oral presentations as part of
the evaluation process.
The City of Arden Hills reserves the right to retain all proposals submitted and to use
any ideas in a proposal regardless of whether that proposal is selected. Submission
of a proposal indicates acceptance by the firm of the conditions contained in this
request for proposals, unless clearly and specifically noted in the proposal submitted
and confirmed in the contract between the City of Arden Hills and the firm selected.
It is anticipated the selection of a firm will made by early November 2018. Following
the notification of the selected firm it is expected a contract will be executed between
both parties as soon as possible.
B. Term of Engagement
A five-year contract is contemplated, subject to an annual review . Based on
satisfactory performance, satisfactory negotiation of terms (including a price
acceptable to both the City of Arden Hills and the selected firm), the concurrence of
the City Council and Finance Director, and the annual availability of an appropriation,
the City may extend the agreement annually without solicitations from other firms. In
the event of unsatisfactory performance, or when in the best interest of the City,
2
proposals may be solicited before the end of the five year period.
C. Subcontracting
Following the award of the audit contract, no subcontracting will be allowed without
the express written consent of the City.
II. NATURE OF SERVICES REQUIRED
A. General
The City of Arden Hills is soliciting the services of qualified firms of certified public
accountants to audit its financial statements for the fiscal year ending December 31, 2018, with the option to audit the City of Arden Hills 's financial statements for each of
the four subs equent fiscal years. These audits are to be performed in accordance
with the provisions contained in this request for proposals.
B. Scope of Work to be Performed
The City of Arden Hills desires the auditor to express an opinion on the fair
presentation of its financial information of the governmental activities, the business -
type activities, each major fund, and the aggregate remaining fund information in
conformity with generally accepted accounting principles.
The auditor shall also be responsible for performing certain limited procedures
involving required supplementary information required by the Governmental
Accounting Standards Board as mandated by generally accepted auditing standards.
The City of Arden Hills also desires the firm to review the presentation of the
statistical section of the financial statements insofar as current generally accepted
auditing standards require such review.
If the City is required to have a Single Audit for any year covered by this proposal,
the auditor would follow the provision of the federal Single Audit Act Amendments of
1996. The pricing for the potential single audit should be reported separately on the
fee structure schedule.
The auditor is not required to audit the schedule of federal financial assistance.
However, the auditor is to provide an “in-relation-to” report on that schedule based
on the auditing procedures applied during the audit of the financial statements.
An annual review of the C omprehensive Annual Financial Report shall be done to determine necessary steps so that the City can continue to receive a Certificate of
Achievement for Excellence in Financial Reporting during this engagement.
C. Auditing Standards to be Followed
To meet the requirements of this request for proposals, the audit shall be performed
in accordance with generally accepted auditing standards as set forth by the
American Institute of Certified Public Accountants , the standards for financial audits
set forth in the U.S. General Accounting Office's Government Auditing Standards ,
the provisions of the Single Audit Act of 1996 and Title 2 U.S. Code of Federal
Regulations Part 200, the provision of U.S. Office of Management and Budget (OMB)
Circular A-133, Audits of State and Local Governments , Minnesota Legal Compliance for Local Governments, and any other Federal, State and local
3
requirements in effect now or placed into effect during the engagements.
D. Reports to be Issued
Following the completion of the audit of the fiscal year's financial information, the
auditor shall issue:
1. A report on the fair presentation of the financial statements in conformity with
generally accepted accounting principles, including, if applicable, an opinion of
the fair presentation of the supplementary schedule of expenditures of federal
awards “in-relation-to” the audited financial statements.
2. A report on compliance and internal control over financial reporting based on
an audit of the financial statements .
3. A report on compliance with applicable laws and regulations.
4. Communicate in a letter to management any reportable conditions found during
the audit. A reportable condition shall be defined as a significant deficiency in
the design or operation of the internal control structure, which could adversely
affect the organization's ability to record, process, summarize and report
financial data consistent with the assertions of management in the financial
statements. Reportable conditions that are also material weaknesses shall be
identified as such in the report.
5. Communicate non-reportable conditions discovered by the auditors in a
separate letter to management, which shall be referred to in the report on
compliance and internal controls.
The report on compliance and internal controls shall include all material instances of
noncompliance. All nonmaterial instances of noncompliance shall be reported in a
separate management letter, which shall be referred to in the report on compliance
and internal controls.
Irregularities and illegal acts : Auditors shall be required to make an immediate,
written report of all irregularities and illegal acts or indications of illegal acts of which
they become aware to the City Council, City Administrator and Finance Director.
Reporting to the City Council: Auditors shall assure themselves that the City Council
is informed of each of the following:
1. The auditor's responsibility under generally accepted auditing standards
2. Significant accounting policies
3. Management judgments and accounting estimates
4. Significant audit adjustments
5. Other information in documents containing audited financial statements 6. Disagreements with management
7. Management consultation with other accountants
8. Major issues discussed with management prior to retention
9. Difficulties encountered in performing the audit
10. Results and reports of the Single Audit, if required, to be performed.
E. Special Considerations
4
1. The City of Arden Hills will send its comprehensive annual financial report to
the Government Finance Officers Association of the United States and Canada
for review in their Certificate of Achievement for Excellence in Financial
Reporting program. The city has received the certificate annually beginning
with the annual financial report for 2006. It is anticipated that the auditor will
not be required to provide special assistance to the City of Arden Hills to meet
the requirements of that program.
2. The City of Arden Hills may prepare one or more official statements in connection with the sale of debt securities which will contain the general
purpose financial statements and the auditor's report thereon. The auditor shall
be required, if requested by the fiscal advisor and/or the underwriter, to issue a
"consent and citation of expertise" as the auditor and any necessary "comfort
letters."
3. The schedule of federal financial assistance and related auditor’s report (if
required), as well as the reports on the internal controls and c ompliance, are
not to be included in the CAFR, but are to be issued separately.
4. Additional assistance regarding the specifics of the future implementation and
compliance with the reporting requirements mandated by GASB may be
required.
F. Working Paper Retention and Access to Working Papers
All working papers and reports must be retained, at the auditor's expense, for a
minimum of three (3) years, unless the firm is notified in writing by the City of Arden
Hills of the need to extend the retention period. The auditor will be required to make
working papers available, upon request, to the following parties or their designees:
• City of Arden Hills
• State Auditor’s Office
• U.S. General Accounting Office (GAO)
• Parties designated by the federal or state governments or by the City of Arden
Hills as part of an audit quality review process
• Auditors of entities of which the City of Arden Hills is a subrecipient of grant funds
In addition, the firm shall respond to the reasonable inquiries of successor auditors
and allow successor auditors to review working papers relating to matters of
continuing accounting significance.
III. DESCRIPTION OF THE GOVERNMENT
A. Principal Contacts
The auditor's principal contact with the City of Arden Hills will be Gayle Bauman,
Finance Director, or a designated representative, who will coordinate the assistance to be provided by the City of Arden Hills to the auditor. The phone number for the
Finance Director is 651-792-7816.
B. Background Information
The City of Arden Hills serves an area of 9.6 square miles with a population of 9,552
5
(2010 Census ). The City of Arden Hills 's fiscal year begins on January 1 and ends
on December 31.
The City of Arden Hills operates under the Optional Plan A form of government. The
City Council consists of a mayor and four council members.
More detailed information on the government and its finances can be found on the
City’s website at www.cityofardenhills.org.
C. Fund Structure
Please refer to the City’s Comprehensive Annual Financial Report for the year ended
December 31, 2017, which can be found on our web site at www.cityofardenhills.org,
for a complete description of the government and its financial operations. The City of
Arden Hills uses the following fund types and account groups in its financial
reporting:
General Fund 1 Special Revenue Funds 5 (includes 1 blended component unit)
Debt Service Funds 0
Capital Project Funds 5
Enterprise Funds 4
Internal Service Funds 4
Agency Funds 0
D. Federal and State Financial Assistance
At the time of this RFP, it does not appear that a single audit will be required for 2018. Proposals should include costs for these services as a separate item from the
regular services that are to be provided.
E. Component Units
The City has one blended component unit – the Arden Hills Economic Development
Authority – and no discretely presented component units. Although the EDA is
legally separate from the City, the City Council serves as the board and it is reported
as if it were part of the primary government.
F. Finance Department Operations
The finance department has three full-time employees consisting of a Finance Director, Accounting Analyst and Accounting Clerk. The department provides
financial support services to the entire organization that include accounts payable,
accounts receivable, cash receipting, payroll processing, investment and cash
management, oversight of the City’s insurance program, coordination of the annual
audit, budget preparation and 5-year CIP Plan preparation.
G. Computer Systems
The City uses Springbrook financial software and consists of the following integrated
modules that generate transactions for the financial system:
General Ledger
Accounts Payable Accounts Receivable
6
Cash Receipts
Payroll/Human Resources
Utility Billing
H. Availability of Prior Audit Reports and Working Papers
Interested proposers who wish to review prior years' audit reports and management
letters should contact Gayle Bauman at 651-792-7816. The City of Arden Hills will
use its best efforts to make prior audit reports and supporting working papers
available to proposers to aid their response to this request for proposals.
IV. TIME REQUIREMENTS
A. Proposal Calendar
The following is a list of key dates regarding the selection process:
Request for proposal completed September 25, 2018
Due date for proposals October 19, 2018
Interview dates (only if needed) October 29 – November 2
City Council approval of auditor selection November 12, 2018
Selected firm notified November 13, 2018
B. Date Audit May Commence
The City of Arden Hills will have all records ready for audit and all management personnel available to meet with the firm's personnel at a date that is mutually
convenient. The auditors may elect to do preliminary fieldwork.
C. Schedule for the 2018 Fiscal Year Audit (a similar time schedule will be developed
for audits of future fiscal years if the City of Arden Hills exercises its option for
additional audits).
Each of the following should be completed by the auditor no later than the dates
indicated.
1. Detailed Audit Plan
The auditor shall provide the City of Arden Hills by December 31, 2018 both a
detailed audit plan and a list of all schedules to be prepared by the City of
Arden Hills .
2. Fieldwork
The auditor shall complete all fieldwork by March 31, 2019. A schedule for
interim work, fieldwork and draft reports will be determined upon completion of
the auditor selection process.
3. Draft Reports
The Finance Director will complete a review of the draft reports as
7
expeditiously as possible. It is expected that this process should not exceed
one week. Once all issues for discussion are resolved, the final signed reports
shall be delivered to the Finance Director within five working days. It is
anticipated that this process will be completed and the final report delivered by
early May 2019.
V. ASSISTANCE TO BE PROVIDED TO THE AUDITOR AND REPORT PREPARATION
A. Finance Department and Clerical Assistance
The finance department staff and responsible management personnel will be
available during the audit to assist the firm by providing information, documentation
and explanations. The preparation of confirmations will be the responsibility of the
City of Arden Hills under the direction of the auditor.
B. Work Area, Telephones, Photocopying and FAX Machines
The City of Arden Hills will provide the auditor with reasonable work space, tables
and chairs. The auditor will also be provided with access to telephone lines,
photocopying facilities and FAX machines .
VI. PROPOSAL REQUIREMENTS
A. Inquiries
Inquiries concerning the request for proposals and the subject of the request for
proposals must be made to:
Gayle Bauman, Finance Director
City of Arden Hills
1245 W Highway 96
Arden Hills , MN 55112
651-792-7816
gbauman@cityofardenhills.org
B. Submission of Proposals
The following material is required to be received by October 21, 2011 for a proposing
firm to be considered:
1. Title Page
Title page showing the request for proposals subject; the firm's name; the
name, address and telephone number of the contact person; and the date of
the proposal.
2. Table of Contents
3. Transmittal Letter
A signed letter of transmittal briefly stating the proposer's understanding of the
work to be done, the commitment to perform the work within the time period, a
statement why the firm believes itself to be best qualified to perform the engagement and a statement that the proposal is a firm and irrevocable offer
8
for 60 days.
4. General Information
a. Firm qualifications and experience b. An affirmative statement that the firm is independent from the City of
Arden Hills
c. License to practice in MN
d. Partner, supervisor and staff qualifications and experience
e. Prior engagements with the City of Arden Hills
f. Similar engagements with other governmental entities – references with
phone numbers
g. Specific audit approach h. Identification of anticipated potential audit problems
i. Report format
5. Executed copies of Proposer Guarantees and Proposer Warranties , attached
to this request for proposal (Appendix A)
6. Schedule of Professional Fees and Expenses (Appendix B).
Proposers should send the completed proposal to the following address:
Gayle Bauman, Finance Director
City of Arden Hills
1245 W Highway 96
Arden Hills , MN 55112
VII. EVALUATION PROCEDURES
A. Review of Proposals
The City will review and discuss each proposal and may request oral presentations
from one or more firms selected for further consideration.
The City of Arden Hills reserves the right to retain all proposals submitted and use
any idea in a proposal regardless of w hether that proposal is selected.
B. Oral Presentations
During the evaluation process, the City may, at its discretion, request any one or all
firms to make oral presentations. Such presentations will provide firms with an
opportunity to answer any questions the City may have on a firm's proposal. Not all
firms may be asked to make such oral presentations.
C. Final Selection
It is anticipated that a firm will be selected by the City Council during its regularly
scheduled meeting on November 12, 2018.
D. Right to Reject Proposals
Submission of a proposal indicates acceptance by the firm of the conditions
9
contained in this request for proposal unless clearly and specifically noted in the
proposal submitted and confirmed in the contract between the City of Arden Hills and
the firm selected.
The City of Arden Hills reserves the right without prejudice to reject any or all
proposals.
10
APPENDIX A
PROPOSER GUARANTIES
The proposer certifies it can and will provide and make available, as a minimum, all services
set forth in Section II, Nature of Services Required.
PROPOSER WARRANTIES
1. Proposer warrants that it is willing and able to comply with State of Minnesota laws with
respect to foreign (non-State of Minnesota) corporations.
2. Proposer warrants that it is willing and able to obtain an errors and omissions insurance
policy providing a prudent amount of coverage for the willful or negligent acts, or
omissions of any officers, employees or agents thereof.
3. Proposer warrants that it will not delegate or subcontract its responsibilities under an
agreement without the prior written permission of the City of Arden Hills .
4. Proposer warrants that all information provided by it in connection with this proposal is true
and accurate.
Signature of Official:
Name (typed):
Title:
Firm:
Date:
11
APPENDIX B
Page 1 of 2
SCHEDULE OF PROFESSIONAL FEES AND EXPENSES
FOR THE AUDIT OF THE 2018 FINANCIAL STATEMENTS
Hours
Standard
Hourly
Rates
Quoted
Hourly
Rates Total
Partners
Managers
Supervisory staff
Staff
Other (specify):
Subtotal
Total for services described
in Section II E of the RFP (Detail on subsequent pages)
Out-of-pocket expenses
Meals and lodging
Transportation
Preparation of CAFR
Other
(specify):________________________
Total all-inclusive maximum price for 2018 audit (not including single audit)
Note: The rate quoted should not be presented as a general percentage of the standard hourly
rate or as a gross deduction from the total all-inclusive maximum price.
Single Audit (if needed) maximum price for 2018
12
APPENDIX B
Page 2 of 2
SCHEDULE OF PROFESSIONAL FEES AND EXPENSES
FOR THE AUDIT OF THE 2019 - 2022 FINANCIAL STATEMENTS:
Total all-inclusive (not including single audit) maximum price for:
2019 __________
2020 __________
2021 __________
2022 __________
Total Single Audit (if needed) maximum price for:
2019 __________
2020 __________
2021 __________
2022 __________
DATE: September 24, 2018
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Authorize to Post for Public Works Maintenance Worker
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
The Council should consider authorizing City Staff to post for a Public Works Maintenance
Worker.
Background
The City Council gave direction to post for a Public Works Maintenance Worker at the
September 17, 2018 City Council work session.
Anticipated process:
-Council approves authorization to post
-Staff advertises job opening
-Staff reviews applications, interviews candidates, and selects a finalist
-Staff will add their recommendation to the consent calendar of a future meeting
This position will not be brought forward to the Personnel Committee or City Council for future
consideration, except for final approval at a City Council meeting.
Attachment
N/A
CONSENT ITEM – 6C
MEMORANDUM
DATE: September 24, 2018
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Reconsider Termination and Accept Resignation of Anthony Nowlan
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
The Council should reconsider the termination of Anthony Nowlan and accept a letter of
resignation.
Background
Anthony Nowlan has submitted a letter of resignation effective September 10, 2018 for
consideration.
Attachment
N/A
CONSENT ITEM – 6D
MEMORANDUM
City of Arden Hills
City Council Meeting for September 24, 2018
P:\Admin\Council\Agendas & Packet Information\2018\09-24-18-R\Alex
Page 1 of 3
CONSENT ITEM – 6E
MEMORANDUM
DATE: September 24, 2018
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Jane Kansier, City Planner
SUBJECT: Planning Case #18-016 – No Public Hearing Required
Applicant: University of Northwestern.
Property Location: 3003 Snelling Ave. N
Request: Site Plan Review
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider the Following Options
1. Approval with Conditions: Motion to approve with conditions Planning Case 18-016 for site
plan approval for an addition to the Totino Fine Arts building at the University of Northwestern
based on the findings of fact and the submitted plans. Conditions may include addressing
comments included in the engineer’s memorandum and complying with all ADA rules and
regulations. (Planning Commission Recommendation)
2. Approval as Submitted: Motion to approve Planning Case 18-016 for site plan approval for an
addition to the Totino Fine Arts building at the University of Northwestern based on the
findings of fact and the submitted plans.
3. Denial: Motion to deny Planning Case 18-016 for site plan approval for an addition to the
Totino Fine Arts building at the University of Northwestern, based on the following findings:
findings to deny should specifically reference the reasons for denial and why those reasons
cannot be mitigated.
4. Table: Motion to table of Planning Case 18-016 for site plan approval for an addition to the
Totino Fine Arts building at the University of Northwestern based on the findings of fact and
the submitted plans, a specific reason and information request should be included with a
motion to table.
City of Arden Hills
City Council Meeting for September 24, 2018
P:\Admin\Council\Agendas & Packet Information\2018\09-24-18-R\Alex
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Background
The University of Northwestern Totino Fine Arts Building is seeking an expansion for a one-story
addition of approximately 11,500 SF for a theater capable of seating 200 people maximum. The
proposal includes tree removal and replacement plans, pedestrian circulation plans, elevations,
grading plans and detailed building construction information.
The property is located in the R-1 Single Family Residential District. A Master PUD for the site
has been completed and the site plan is consistent with the vision for the Master PUD. A
memorandum from Jarett Anderson has been included as Attachment C with detailed information
on the proposed expansion. Attachment D highlights the proposed expansion and plantings.
Attachment E shows a side profile. These documents and renderings are provided to give City
Council Members a good sense of the proposed expansion. Planning Commissioners have
reviewed plans and recommended City Council approval.
Staff, including the Building Official, the Fire Chief, the Public Works Director and consultant
engineers and water resource experts have reviewed plans.
Findings of Fact
The Planning Commission reviewed Planning Case #18-016 at their meeting on September 5,
2018. Draft minutes from the meeting are included in Attachment H. The Planning Commission
offers the following findings of fact for consideration:
1. The University of Northwestern in the areas within Arden Hills City Limits is located in
the R-1 zoning district.
2. A Master PUD has been approved for the site and the Site Plan is consistent that Master
PUD.
3. The University of Northwestern Totino Fine Arts Building proposed expansion is a one-
story addition of approximately 11,500 SF for a theater capable of seating 200 people.
4. The building expansion, if approved would meet the dimensional criteria of the zoning
ordinance.
5. Sufficient screening exists on the site that mitigates any visual impact on the neighborhood.
6. Notice of the Site Plan was sent to properties within 500 feet of the University of
Northwestern including the date and time of the public Planning Commission meeting and
comments have not been received.
7. The building would not have a negative impact on adjacent properties or the City as a
whole.
Recommendation
The Planning Commission recommended approval (5-0) of Planning Case 18-016 for a Site Plan
Review at for an addition to the Totino Fine Arts building at the University of Northwestern 4061
Lexington Avenue North, based on the findings of fact and the submitted plans in the September
24, 2018 Report to the City Council, as amended by the following three (3) conditions:
City of Arden Hills
City Council Meeting for September 24, 2018
P:\Admin\Council\Agendas & Packet Information\2018\09-24-18-R\Alex
Page 3 of 3
1. The project shall be completed in accordance with the plans submitted as amended by the
conditions of approval. Any significant changes to these plans, as determined by the City
Planner, shall require review and approval by the Planning Commission and City Council.
2. The new sidewalks must be consistent with ADA requirements.
3. The applicant must secure a permit from the Rice Creek Watershed District prior to any
construction on the site.
Public Notice
A public hearing notice was mailed to all properties within 500 feet of the subject property and
published in the Shoreview-Arden Hills Bulletin on August 22nd, 2018.
Public Comments
No public comment was received on this site plan prior to or during the Planning Commission
Meeting. University of Northwestern was present at the Planning Commission Meeting to
answer questions about site design, building materials and maneuverability.
Deadline for Agency Actions
The City of Arden Hills received the completed application for this request on August 2, 2018.
Pursuant to Minnesota State Statute, the City must act on this request by October 1, 2018 (60 days),
unless the City provides the petitioner with written reasons for an additional 60-day review period.
With consent of the applicant, the City may extend the review period beyond the initial 120 days.
Attachments
A. Land Use Application
B. Location and Aerial Maps
C. Memorandum Regarding Site Plan
D. Site Overview Exhibit
E. Site Profile Exhibit
F. Consultant Engineer Review and Comments
G. Planning Commission Report, September 5, 2018
H. Draft Planning Commission Minutes, September 5, 2018
UP
UP
UPTURF (941 sf)TURF (788 sf)34 - TT218 - TT290 - AC20 - HP13 - AA210 - HA220 - AA215 - HA2142 - AC1 - PS4 - TB19 - SH40 - PN3 - R13 - R13 - ML44 - SH64 - LG35 - SH1 - CO30 - AA216 - HA221 - JA1 - TB5 - QB1 - CA21 - CA21 - MLRESTORETURF50 - PNTREESCODE QTY BOTANICAL NAME / COMMON NAMESIZECONT.REMARKSCO1CELTIS OCCIDENTALIS / COMMON HACKBERRY3" CAL.QB5QUERCUS BICOLOR / SWAMP WHITE OAK3" CAL. B&BTB 5TILIA AMERICANA `BOULEVARD` / BOULEVARD LINDEN3" CAL. B&BEVERGREEN TREES CODE QTY BOTANICAL NAME / COMMON NAMESIZECONT.REMARKSPS1PINUS STROBUS / WHITE PINE10` HEIGHT B&BFLOWERING TREES CODE QTY BOTANICAL NAME / COMMON NAMESIZECONT.REMARKSCA22CORNUS ALTERNIFOLIA / PAGODA DOGWOOD2" CAL. B&BML 4MAGNOLIA X LOEBNERI `LEONARD MESSEL` / LEONARD MESSEL MAGNOLIA 2" CAL. B&BSHRUBSCODE QTY BOTANICAL NAME / COMMON NAMESIZECONT. SPACING REMARKSAA2 66ARONIA MELANOCARPA `AUTUMN MAGIC` / AUTUMN MAGIC BLACK CHOKEBERRY #536" o.c.HA2 41HYDRANGEA ARBORESCENS `ANNABELLE` / ANNABELLE SMOOTH HYDRANGEA #548" o.c.JA21JUNIPERUS SABINA `ARCADIA` / ARCADIA JUNIPER#548" o.c.R1 6RHODOCOMA X `PJM REGAL / P.J.M. REGAL RHODODENDRON#548" o.c.TT2 52TAXUS X MEDIA `TAUNTONII` / TAUTON YEW#548" o.c.GROUND COVERS CODE QTY BOTANICAL NAME / COMMON NAMESIZECONT. SPACING REMARKSAC232ANEMONE CANADENSIS / CANADIAN ANEMONE1 GAL CONT.18" o.c.HP20HOSTA PLANTAGINEA / FRAGRANT PLANTAIN LILY1 GAL30" o.c.LG70LIATRIS PYCNOSTACHYA / GAYFEATHER1 GAL CONT.24" o.c.PN90PANICUM VIRGATUM `NORTH WIND` / NORTHWIND SWITCH GRASS1 GAL CONT.30" o.c.SH99SPOROBOLUS HETEROLEPIS / PRAIRIE DROPSEED1 GAL CONT.24" o.c.PLANT SCHEDULEABCDEFGH1234567HGFED7654321Copyright BWBR
I hereby certify that this plan, specification or report was preparedby me or under my direct supervision and that I am a dulyLicensed Landscape Architect under the laws of the State of Minnesota.NameDateReg. No.DateItemSheet No.Sheet TitleComm. No.DrawnThis Sheet may bea Reduced Copy.The bar above is 1" long on a Full Size Sheet.Drawing Scales apply to Full Size Sheets.N
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Y This document may be an electronic file or maybe printed from an electronic file provided tothe user. It is the sole responsibility of the userto ensure that the content and quality isconsistent with the content and quality of thepaper documents on file at BWBR.CBAIssued ForConsultants651.222.3701Saint Paul, MN 55102380 St. Peter Street, Ste. 600bwbr.comKeyplanTotino Fine ArtsExpansion08/06/2018CITY SUBMITTAL401 North 2nd Avenue, Suite 410Minneapolis, MN 55401 p: 612.332.7522LANDSCAPEPLANTING PLANL200NORTH0SCALE:1"=10'10' 20'30'
FIRST LEVEL100'-0"LOWER ROOF120'-0"HIGH ROOF124'-4"1D50020'-0"4'-4"3'-0"ALUMINUM CURTAIN WALLLIGHTLY SANDBLASTED INSULATED PRECAST PANEL, COLOR TO MATCH PERFORMANCE HALL LOBBY ENTRYOVERHEAD COILING DOOR26'-4" < 35'-0" ZONING MAX HEIGHT26'-4"ALUMINUM CURTAIN WALLFIRST LEVEL100'-0"LOWER ROOF120'-0"HIGH ROOF124'-4"1D5003'-0"4'-4"20'-0"ALUMINUM CURTAIN WALLLIGHTLY SANDBLASTED INSULATED PRECAST PANEL, COLOR TO MATCH PERFORMANCE HALL LOBBY ENTRYTHIN BRICK OVER INSULATED PRECAST PANEL, COLOR TO MATCH EXISTING ADJACENT BUILDINGTUNNEL TO BERNTSEN LIBRARYFIRST LEVEL100'-0"LOWER ROOF120'-0"HIGH ROOF124'-4"1B5003'-0"4'-4"20'-0"ALUMINUM CURTAIN WALLLIGHTLY SANDBLASTED INSULATED PRECAST PANEL, COLOR TO MATCH PERFORMANCE HALL LOBBY ENTRYTHIN BRICK OVER INSULATED PRECAST PANEL, COLOR TO MATCH EXISTING ADJACENT BUILDING20'-4" < 35'-0" ZONING MAX HEIGHT20'-4"22'-0" < 35'-0" ZONING MAX HEIGHT22'-0"LIGHTLY SANDBLASTED INSULATED PRECAST PANEL, COLOR TO MATCH PERFORMANCE HALL LOBBY ENTRYTYPICAL10'-0"TYPICAL10'-0"TYPICAL10'-0"FIRST LEVEL100'-0"LOWER ROOF120'-0"HIGH ROOF124'-4"1D500VEST.CIRC.3'-0"4'-4"20'-0"DRAIN TILE AT BUILDING PERIMETERFIRST LEVEL100'-0"LOWER ROOF120'-0"HIGH ROOF124'-4"1B5004'-4"20'-0"LOADING DOCK DRIVEEXISTING TUNNELNEW CONSTRUCTIONBLACK BOXVEST.SCENE SHOPDRAIN TILE AT BUILDING PERIMETERABCDEFGH1234567HGFED7654321Copyright BWBRI hereby certify that this plan, specification or report was preparedby me or under my direct supervision and that I am a duly Licensed Architect under the laws of the State of Minnesota.NameDateReg. No.DateItemSheet No.Sheet TitleComm. No.DrawnThis Sheet may be a Reduced Copy.The bar above is 1" long on a Full Size Sheet.Drawing Scales apply to Full Size Sheets.NOT FORCONSTRUCTIONFOR REFERENCE ONLYThis document may be an electronic file or may be printed from an electronic file provided to the user. It is the sole responsibility of the user to ensure that the content and quality is consistent with the content and quality of the paper documents on file at BWBR.CBAIssued ForConsultants651.222.3701Saint Paul, MN 55102380 St. Peter Street, Ste. 600bwbr.comKeyplanTotino Fine Arts Expansion8/3/2018 2:02:57 PMAuthorCITY SUBMITTAL -ELEVATIONS ANDBUILDING SECTIONS5003.2017123.00Issue DateCITY SUBMITTAL08.06.2018 1/8" = 1'-0"5001FNORTH ELEVATION 1/8" = 1'-0"5003FSOUTH ELEVATION 1/8" = 1'-0"5001HWEST ELEVATION 1/8" = 1'-0"5001BBUILDING SECTION - EAST/WEST 1/8" = 1'-0"5001DBUILDING SECTION - NORTH/SOUTH
\\Metro-inet\ArdenHills\Planning\Planning Cases\2018\PC 18-016 - University of Northwestern - Site Plan Review\PC Packet_(DATE)_18-XXX\Attachment D.docx
MEMORANDUM
Date: August 27, 2018
To: Sue Polka, Public Works Director/City Engineer – City of Arden Hills
From: John Morast, P.E.
Subject: University of Northwestern Building Expansion Plan Review
We have reviewed the construction plans provided by the developer for the above referenced project
dated August 7, 2018 and have the following comments:
1. Sheet C200: The southerly pedestrian ramp slope is greater than 2.0%. Please adjust the
sidewalk grades accordingly to achieve a maximum 2% cross slope.
2. The curve number (CN) for the existing grass area, using a SP-SM soil type, should use a
hydrologic soil group (HSG) of A/B according to the Minnesota Stormwater Manual. Technical
Release-55 (TR-55) recommends a CN between 39 and 61 for lawns in good condition (grass
cover >75%). Please adjust the existing impervious curve number accordingly.
3. A Stormwater Management Agreement will be required for this development for future maintenance of
the underground filtration facility.
4. A Rice Creek Watershed permit will be required for this project.
Please respond in writing as to how the above comments will be addressed.
City of Arden Hills
Planning Commission Meeting for August 8, 2018
P:\Planning\Planning Cases\2018\PC 18-020 - 3385-3411 Snelling Avenue - Lot Consolidation
Page 1 of 5
MEMORANDUM
DATE: September 5, 2018 PC Agenda Item 4.A
TO: Planning Commission Chair and Commissioners
FROM: Alex Conzemius, City Planner
SUBJECT: Planning Case #18-016 – No Public Hearing Required
Applicant: University of Northwestern.
Property Location: 3003 Snelling Ave. N
Request: Site Plan Review
Requested Action
The University of Northwestern Totino Fine Arts Building is seeking an expansion for a one-
story addition of approximately 11,500 SF for a theater capable of seating 200 people maximum.
The proposal includes tree removal and replacement plans, pedestrian circulation plans,
elevations, grading plans and detailed building construction information.
Background
1. Overview of Request:
The property is located in the R-1 Single Family Residential District. A Master PUD for the site
has been completed and the site plan is consistent with the vision for the Master PUD. A
memorandum from Jarett Anderson has been included as Attachment A with detailed
information on the proposed expansion. Attachment B highlights the proposed expansion and
plantings. Appendix C shows a side profile. It is hoped that these documents and renderings
give Planning Commissioners a good sense of the proposed expansion. Planning Commissioners
should review plans and provide a recommendation for City Council approval.
Staff including building official, fire chief, public works director and consultant engineers and
water resource experts have reviewed plans.
City of Arden Hills
Planning Commission Meeting for August 8, 2018
P:\Planning\Planning Cases\2018\PC 18-020 - 3385-3411 Snelling Avenue - Lot Consolidation
Page 2 of 5
2. Surrounding Area:
Direction Future Land Use Plan Zoning Existing Land Use
North Lake Johanna (NA) Lake Johanna (NA) Lake Johanna (NA)
South
Roseville University of
Northwestern Campus
Roseville University of
Northwestern Campus
Roseville University of
Northwestern Campus
East
Very Low Density Residential R-1 Residential
Single Family Detached
West
Very Low Density Residential R-1 Residential
Single Family Detached
3. Site Data:
Lot Size: 42 Acres in Arden Hills
Topography: Fairly Flat
Plan Evaluation
1. Section 1320 District Provisions
Purpose of Districts; R-1 Single Family Residential District
The City Code states that the R-1 Single Family Residential District shall: “allow educational
uses on campus-like settings which are compatible with adjacent residential uses. The property
fits with the list of permitted and conditional uses in the district and conforms with the
dimensional standards. A Master PUD for the property has been approved and the proposed
addition is consistent with the PUD. The site plan meets all special requirements for the Single
Family Residential District as stated below:
Subd. 2 Special Regulations for General Education and Higher Education, School
uses. General Education uses shall be allowed with an approved Conditional Use
Permit, and Higher Education uses shall be allowed with an approved Planned Unit
Development. In addition to the requirements in Section 1355 for Conditional Use
Permits and Planned Unit Developments, School uses within the R1 District shall also be
required to meet the following requirements:
A. Be located in a campus setting on a contiguous area of land no less than
ten (10) acres in size;
B. The campus setting shall be comprised of main buildings and out
buildings that are owned or leased by the institution or school district providing
the School use, and within which are offered a mix of no fewer than four of the
following educational uses: classrooms, laboratories, administrative and faculty
offices, chapels, auditoriums, libraries, lecture halls, student and faculty centers,
athletic facilities, student housing, dining facilities, and/or other school related
uses as approved by the City Council.
City of Arden Hills
Planning Commission Meeting for August 8, 2018
P:\Planning\Planning Cases\2018\PC 18-020 - 3385-3411 Snelling Avenue - Lot Consolidation
Page 3 of 5
A. Lot Size and Dimensions
The minimum lot area in the R-1 District is 14,000 square feet. The minimum lot width in the R-
1 District is 95 feet and the minimum depth is 130 feet. Since the property is located on Lake
Johanna, they would be required to have a minimum frontage of 75 feet along the lakeshore. Lot
size, width, depth and lake frontage is significantly larger than the minimum.
B. Setbacks
The large parcel meets all setbacks. A significant amount of screening exists in the area of the
proposed building expansion and it’s unlikely that any neighbors would have a view of the
building expansion
C. Structure Coverage and Landscape Lot Area
Despite having a significant amount of buildings and paved surfaces on the property, the site will
not exceed maximum building coverage (25%), impervious surface coverage (35%) and meets
the minimum landscape lot coverage (65%).
The parcel includes areas of improvement and also undisturbed open space. The areas with
improved buildings and open space include roughly 35% of the parcel. These areas include
significant areas of pervious surface.
Department Review
Plans have been reviewed by the Public Works director, the Building Inspector, Consultant
Engineer and Water Resource Specialist and the Fire Department. The Building Inspector only
mentioned that the building is proposed to be constructed of ‘tilt up precast concrete panels’.
The Consultant Engineer has included minor comments on the site plan included as Appendix D.
Findings of Fact
The Planning Commission must make a finding as to whether or not the site plan meet ordinance
criteria and whether the development may adversely affect the surrounding community or the
community as a whole. Planning Commissioners may consider basing their decision on the
following findings
1. The University of Northwestern in the areas within Arden Hills City Limits is located in
the R-1 zoning district.
2. A Master PUD has been approved for the site and the Site Plan is consistent that Master
PUD
City of Arden Hills
Planning Commission Meeting for August 8, 2018
P:\Planning\Planning Cases\2018\PC 18-020 - 3385-3411 Snelling Avenue - Lot Consolidation
Page 4 of 5
3. The University of Northwestern Totino Fine Arts Building proposed expansion is a one-
story addition of approximately 11,500 SF for a theater capable of seating 200 people.
4. The building expansion, if approved would meet the dimensional criteria of the zoning
ordinance.
5. Sufficient screening exists on the site that mitigates any visual impact on the
neighborhood.
6. Notice of the Site Plan was sent to properties within 500 feet of the University of
Northwestern including the date and time of the public site plan meeting and comments
have/have not been received.
7. The building would not have a negative impact on adjacent properties or the City as a
whole.
Options and Motion Language
Staff has provided the following options and motion language for this case. The Planning
Commission should consider providing additional findings of fact as part of the motion to
support their recommendation for approval or denial.
• Recommend Approval with Conditions: Motion to recommend approval with conditions
of Planning Case 18-016 for a site plan of the University of Northwestern based on the
findings of fact and the submitted plans. Conditions may include addressing comments
included in the engineer’s memorandum.
• Recommend Approval as Submitted: Motion to recommend approval of Planning Case
18-016 for a site plan of the Totino Fine Arts building expansion at the University of
Northwestern, based on the findings of fact and the submitted plans.
• Recommend Denial: Motion to recommend denial of Planning Case 18-016 for a site
plan of the Totino Fine Arts building expansion at the University of Northwestern,
• based on the following findings: findings to deny should specifically reference the
reasons for denial and why those reasons cannot be mitigated.
• Table: Motion to table of Planning Case 18-016 for a site plan of the Totino Fine Arts
building expansion at the University of Northwestern, a specific reason and information
request should be included with a motion to table.
Public Notice
A public hearing notice was mailed to all properties within 500 feet of the subject property and
published in the Shoreview-Arden Hills Bulletin on August 22nd, 2018.
City of Arden Hills
Planning Commission Meeting for August 8, 2018
P:\Planning\Planning Cases\2018\PC 18-020 - 3385-3411 Snelling Avenue - Lot Consolidation
Page 5 of 5
Public Comments
No public comment was received on this site plan prior to the Planning Commission Meeting.
Deadline for Agency Actions
The City of Arden Hills received the completed application for this request on August 2, 2018.
Pursuant to Minnesota State Statute, the City must act on this request by October 1, 2018 (60
days), unless the City provides the petitioner with written reasons for an additional 60-day
review period. With consent of the applicant, the City may extend the review period beyond the
initial 120 days.
Attachments
A. Memorandum Regarding Site Plan
B. Site Overview Exhibit
C. Site Profile Exhibit
D. Consultant Engineer Review and Comments
E. Land Use Application
Approved:
CITY OF ARDEN HILLS, MINNESOTA
PLANNING COMMISSION
WEDNESDAY, SEPTEMBER 5, 2018
6:30 P.M. - ARDEN HILLS CITY HALL
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Chair Nick Gehrig called to order the regular Planning
Commission meeting at 6:30 p.m.
ROLL CALL
Present were: Chair Nick Gehrig, Commissioners Steven Jones, James Lambeth, Paul Vijums
and Clayton Zimmerman.
Absent: Commissioners Brent Bartel, Matt Dixon and Angela Hames.
Also present were: Interim City Planner Alex Conzemius, Interim City Planner Jane Kansier and
Councilmember Steve Scott.
APPROVAL OF AGENDA – SEPTEMBER 5, 2018
Chair Gehrig stated the agenda will stand as amended moving Staff Comments to the end of the
agenda.
APPROVAL OF MINUTES
August 18, 2018 – Planning Commission Regular Meeting
Chair Gehrig requested a change to the minutes noting he did not move to approve the minutes
at the August meeting.
Commissioner Lambeth moved, seconded by Commissioner Jones, to approve the August
18, 2018, Planning Commission Regular Meeting as amended. The motion carried
unanimously (5-0).
PLANNING CASES
A. Planning Case 18-016; University of Northwestern Site Plan Review – Not a Public
Hearing
ARDEN HILLS PLANNING COMMISSION – September 5, 2018 2
Interim City Planner Conzemius stated the property is located in the R-1 Single Family
Residential District. A Master PUD for the site has been completed and the site plan is consistent
with the vision for the Master PUD. A memorandum from Jarett Anderson has been included as
Attachment A with detailed information on the proposed expansion. Attachment B highlights the
proposed expansion and plantings. Appendix C shows a side profile. It is hoped that these
documents and renderings give Planning Commissioners a good sense of the proposed
expansion. Planning Commissioners should review plans and provide a recommendation for City
Council approval. Staff including building official, fire chief, public works director and
consultant engineers and water resource experts have reviewed plans.
Site Data
Lot Size: 42 Acres in Arden Hills
Topography: Fairly Flat
Interim City Planner Conzemius reviewed the surrounding area, the Plan Evaluation and
provided the following Findings of Fact for review:
1. The University of Northwestern in the areas within Arden Hills City Limits is located in
the R-1 zoning district.
2. A Master PUD has been approved for the site and the Site Plan is consistent that Master
PUD.
3. The University of Northwestern Totino Fine Arts Building proposed expansion is a one-
story addition of approximately 11,500 SF for a theater capable of seating 200 people.
4. The building expansion, if approved would meet the dimensional criteria of the zoning
ordinance.
5. Sufficient screening exists on the site that mitigates any visual impact on the
neighborhood.
6. Notice of the Site Plan was sent to properties within 500 feet of the University of
Northwestern including the date and time of the public site plan meeting and comments
have/have not been received.
7. The building would not have a negative impact on adjacent properties or the City as a
whole.
Interim City Planner Conzemius reviewed the options available to the Planning Commission
on this matter:
1. Recommend Approval with Conditions
2. Recommend Approval as Submitted
3. Recommend Denial
4. Table
Chair Gehrig opened the floor to Commissioner comments.
Commissioner Lambeth stated he understood the exterior of this building was proposed to be
precast concrete and questioned how this would fit in with the brick buildings on campus.
Interim City Planner Kansier deferred this question to the applicant. She noted there were a lot
of different tip up panels styles.
ARDEN HILLS PLANNING COMMISSION – September 5, 2018 3
Brian Humphries, Associate Vice President of Facility Operations and Campus Planning at
Northwestern College, described the tip up panels that would be used and noted they would
match the current brick. He reported the panels would have a sandblasted finish to match the
entry way of the Totino Fine Arts Building. He was of the opinion the finished product the
addition would look just like the existing structure.
Commissioner Zimmerman asked if this addition would provide a second story or an expansion
to an existing building.
Greg Fenton, BWB Architects, reported the addition would be an expansion to an existing
building. He provided further comment on how the addition would be accessed through the main
building.
Commissioner Lambeth questioned if the proposed addition would encroach on any parking.
Mr. Fenton explained no parking on Constitution Way would be lost.
Chair Gehrig commented on the tree preservation/replacement plan and noted this information
was not included in the packet. He requested further information from staff on this matter.
Interim City Planner Conzemius reviewed the tree preservation and replacement plan with the
Commission.
Commissioner Jones asked if the Rice Creek Watershed would have to review this request.
Interim City Planner Conzemius stated a Rice Creek Watershed permit would be required for
this Site Plan.
Commissioner Lambeth requested the sidewalk slope be addressed by the applicant to ensure it
met all ADA and building codes.
Commissioner Vijums questioned if additional parking should be provided for this building
addition.
Interim City Planner Kansier explained the addition was consistent with the campus master
plan and therefore the existing parking was sufficient.
Chair Gehrig stated he supported the proposed addition and believed it was very well done.
Commissioner Jones requested two conditions for approval be added to this Planning Case.
The first would be to ensure the sidewalks meet all ADA requirements through the building
permit phase and the second would be to require the applicant to secure a Rice Creek Watershed
permit.
Commissioner Jones moved and Commissioner Lambeth seconded a motion to recommend
approval of Planning Case 18-016 for a Site Plan for the University of Northwestern based
ARDEN HILLS PLANNING COMMISSION – September 5, 2018 4
on the findings of fact and the submitted plans , subject to the stated two (2) conditions.
The motion carried unanimously (5-0).
UNFINISHED AND NEW BUSINESS
None.
REPORTS
A. Staff Comments
Interim City Planner Conzemius introduced himself to the Planning Commission and noted he
would be serving the City on an interim basis while the City hires a new City Planner. He
explained he recently met with a developer interested in pursuing a senior living facility on Park
Shore Drive. In addition, Bethel University was proposing to construct a new chapel on their
campus and would like to discuss this at a future worksession meeting. He reported he also met
with representatives from the Mounds View School District noting they were looking to expand
their gym space.
Interim City Planner Conzemius commented he met with a lakeshore property owner that has
requested a lot combination with a property across the street. He explained this property owner
would like to build a garage on the property across the street from the principle structure. He
reported City’s Ordinance does not currently allow this and requested feedback from the
Planning Commission on how to proceed.
Commissioner Vijums stated this was quite common for lakeshore owners up north as roads are
pushed through their property.
Commissioner Jones asked if the lot across the street was a viable lot that could hold a home
and garage.
Interim City Planner Kansier reported the lot was buildable for a home and garage.
Commissioner Jones stated he would much rather see the lot with a home and garage, than just
a garage.
Commissioner Vijums supported the Commission reviewing the request along with an
Ordinance amendment.
Commissioner Zimmerman stated he would like to understand what the surrounding properties
across the street have on them to understand the character of the neighborhood.
Chair Gehrig commented if this item were to move forward it would have to be looked at from
the entire City’s perspective and not just this one instance. He recommended that the City
Council also be consulted on this issue.
ARDEN HILLS PLANNING COMMISSION – September 5, 2018 5
Interim City Planner Conzemius commented he had no Planning Cases for the Planning
Commission to consider in October and asked if the Commission wanted to hold a worksession
meeting.
Commissioner Zimmerman suggested the Planning Commission not meet in October if there
were no land use cases. The Commission was in agreement.
B. Report from the City Council
Councilmember Scott updated the Planning Commission on City Council activities from the
August 13, 2018 City Council Regular Meeting stating staff updated City Council on the Rice
Creek Commons (TCAAP) and Joint Development Authority (JDA). Regular meetings are held
on Wednesdays of each week. A transportation update was provided by public works director
Sue Polka. On the consent agenda the City Council motioned to approve claims and payroll,
accept the resignation of Roberta Thompson from the Planning Commission, adopt resolution
approving charitable gambling, authorize the appointment of Recreation Programmer, approve
change orders on the 2018 Street and Utility Improvement Project and the Old Snelling
Watermain and Trail Improvements Project, approve advertising for bids on the Old Snelling
Bridge Replacement project, authorize purchase of materials and equipment rental for Harriet
Ave Overlay project, approve professional services agreement for on-call engineering services,
authorize purchase of temporary and permanent drainage and utility easements, approve payment
to Sunram Construction, approve resolution to construct Highway 10 Watermain, approve
payment to Osseo Construction for Water Tower Rehab project and approve Gate Valve
Replacement for Dunlap Street.
Councilmember Scott updated the Planning Commission on City Council activities from the
August 20, 2018 City Council Work Session stating Council heard updates on the Tobacco 21
initiative which may increase the age to 21 for tobacco purchases and/or restricting the sale of
flavored tobacco in Arden Hills. The City Attorney asked Council for further direction on the
moving forward with potential regulations regarding vegetation removal and clear cutting. Staff
discussed Council Tracker Updates, followed up on Service Line Waters of America (SLWA)
items, discussed sympathy/greeting card policy, reviewed the preliminary general fund budget
and were updated on and discussed TCAAP developments.
Councilmember Scott updated the Planning Commission on City Council activities from the
August 27, 2018 City Council Special Work Session stating The City Council held a special
work session at 6:00 prior to the regular scheduled meeting for the purposes of discussing the
TCAAP site.
Councilmember Scott updated the Planning Commission on City Council activities from the
August 27, 2018 City Council Regular Meeting stating the City Council were updated on public
inquiries, were introduced to CTV, a nonprofit community media center, Executive Director
Dana Healy, updated on TCAAP and the Joint Development Authority, and given a
transportation update. As part of the consent agenda, Council approved the Planning Commission
recommendations on the rezoning at 3243 New Brighton Road, amendments to the Subdivision
Ordinance regarding revisions to Park Dedication Fee and reference to the Public Works Design
Manual, and the Minor Subdivision for a Lot Consolidation at 3385, 3401 and 3411 Snelling
Avenue. They also approved payments, accepted donations, approved the appointment of a
ARDEN HILLS PLANNING COMMISSION – September 5, 2018 6
Senior Engineering Technician and approved a gate valve replacement. The donation was pulled
from the consent agenda to publically thank Michael and Mary Remmer.
Councilmember Scott reported the Planning Commission had a vacancy at this time and
encouraged residents interested in serving to contact City Hall for further information.
Councilmember Scott provided the Commission with an update on TCAAP and the most recent
JDA meeting noting there were several tension points the JDA would have to work through on
the preliminary MDA. He discussed how the TCAAP site would be sold to the developer
through phases.
C. Planning Commission Comments and Requests
None.
ADJOURN
Commissioner Lambeth moved, seconded by Commissioner Zimmerman, to adjourn the
September 5, 2018, Planning Commission Meeting at 7:19 p.m. The motion carried
unanimously (5-0).
DATE: September 24, 2018
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Sue Polka, Public Works Director/City Engineer
SUBJECT: 0.5 MG Water Tower Rehabilitation - Payments No. 5 and 6
Budgeted Amount: Actual Amount: Funding Sources:
$900,000 $519,800 Water Utility Fund
Council Should Consider
Approve Payments No. 5 and 6 to Osseo Construction Co., LLC, in the amount of $84,360.00
and $69,929.50, respectively for the 0.5 MG Water Tower Rehabilitation project.
Background/Discussion
The City Council awarded the 0.5 MG Water Tower Rehabilitation project to Osseo
Construction Co., LLC, on June 26, 2017, in the amount of $519,800.00.
The water tower rehabilitation is underway and is approximately 90% completed. Five percent
is being withheld from the work completed in accordance with the contract documents. The
Council approved the first four payment requests in the amount of $385,130.00. Payments No. 5
and 6 in the total amount of $154,289.50 are recommended for approval by the project engineer.
Staff recommends Council approve Payments No. 5 and 6.
Attachments
Attachment A: Application for Payment No. 5 and 6
CONSENT ITEM – 6F
MEMORANDUM
Page 1 of 1
DATE: September 24, 2018
TO: Honorable Mayor and City Councilmembers
David Perrault, City Administrator
FROM: Sue Polka, Public Works Director/City Engineer
SUBJECT: Ford F-350 Truck Purchase
Budgeted Amount: Actual Amount: Funding Source:
F-350: $45,000 $43,282.91 Equipment Replacement Fund
Council Should Consider
Approval of the purchase of a 2019 Ford F350 Crew Cab from Midway Ford in the amount of
$38,362.91 and additional equipment form Truck Utilities in the amount of $4,920.00 for a total
purchase of $43,282.91.
Background/Discussion
F-350 Pick-up:
The 2018 Capital Improvement Plan (CIP) includes an item for the replacement of the 2006 Ford F-
350 four door, 2x4 pick-up (Unit 322). A copy of the detailed sheet from the CIP is attached
(Attachment A). Repair costs for parts and labor between 2006 and 2017 total $7,670.86
(Attachment B). Pick-up trucks are programmed to be replaced on a 10-12 year cycle.
The 2018 CIP has an estimated budget for the purchase of the new F-350 truck of $45,000. The
Midway Ford quote is $38,362.91. A quote from Truck Utilities, Inc. for the additional equipment
needed to outfit the truck is $4,920.00. The quotes are included in Attachment C. The total purchase
price of the unit is $43,282.91 including tax and licensing, just below the estimated budget. The
pricing provided in the quotes are as listed in the Minnesota State contract. The Council discussed
this item at the March 2018 work session and at that time staff was directed to keep the 2006 F-350 in
lieu of a $2,000 trade in value.
Attachments
ATTACHMENT A: Equipment CIP – Unit 322
ATTACHMENT B: Unit 322 Repair History
ATTACHMENT C: Quotes from Midway Ford & Truck Utilities, Inc.
CONSENT ITEM – 6G
MEMORANDUM
Midway Ford Commercial Travis Swanson
Fleet and Government Sales 651-343-5212
2777 N. Snelling Ave. tswanson@rosevillemidwayford.com
Roseville MN 55113
Fax # 651-604-2936
Contract # 135738
Standard
Automatic Transmission 40/20/40 Vinyl Front Seat Front Tow Hooks
Dual Front Air Bags Standard Base Upholstery Rubber Floor Covering
AM/FM Radio 4-Wheel ABS Brakes Black Bumpers w/Rear Step
Tow Hitch Air Conditioning Matching Full Size Spare Tire
Tilt Wheel LT245/75r17 E All Season Tires 6.2L V8 E85
Options Code Price Select
E-Locking 4.30 Axle X4M $359 x
Brake Controller 52B $249 x Exterior Colors Code Select
Cloth 40/20/40 Seat 1S $289 x Blue Jeans Metallic N1
Upfitter Switches 66S $152 x Race Red PQ
Power Group 90L $1,035 x Caribou Metallic LQ
Camper Pkg 471 $148 x Shadow Black G1
110V Outlet 43C $69 x Magnetic Metallic J7
18" Steel Wheels 64F $419 x Ingot Silver Metallic UX
LT275/70r18E AT Tires TDX $152 x Oxford White YZ x
Skid Plates 41P $92 x
Dual Batteries 86M $193 x
240 Amp Alternator 67E $79 x Extended Service Contracts Cost Select
Running Boards 18B $409 x 7 year/75,000 mile $2,570
Cruise Control 525 $216 x PremiumCare Warranty
Daytime Running Lights 942 $42 x (Bumper to Bumper)
Line-X Spray-In Bedliner $496 x
Option Total $4,399
You must have a active FIN code to participate in this
Base Price Totals purchase contract : FIN code #
6.2 Gas $31,484.72 Purchase Order required prior to order placement
Options Price Totals $4,399.00
PO #
Transit Impr Excise Tax $20.00
Tax Exempt Lic $51.75
6.5% Sales Tax $2,332.44 Name of Organization
Document fee $75.00
Sub total per vehicle $38,362.91
Number of Vehicles 1 Address
Grand Total for all units $38,362.91
City, State, Zip
Acceptance Signature Contact Person/ Phone #
Print Name and Title Date Contact's e-mail address and fax #
2019 F350 4X4- Crew Cab- 6.75' Box
Page 1 of 1
DATE: September 24, 2018
TO: Honorable Mayor and City Councilmembers
David Perrault, City Administrator
FROM: Sue Polka, Public Works Director/City Engineer
SUBJECT: Johanna Marsh Park Improvement Project – Payment No. 3
Budgeted Amount: Actual Amount: Funding Sources:
$125,000.00 $114,837.00 PIR
Council Should Consider
The City Council is requested to approve Payment No. 3 for the Johanna Marsh Park
Improvement Project to Sunram Construction, Inc.in the amount of $2,283.09.
Discussion
On May 14, 2018, the City Council adopted Resolution 2018-036 Awarding the Johanna Marsh
Park Improvement Project to Sunram Construction, Inc. in the amount of $114,837.00. The first
two payments in the amount of $80,919.32 were approved by the City Council at the July 23 and
August 13, 2018 meetings.
The project is approximately 76% complete with a majority of the work installed. Five percent
is being withheld from the work completed in accordance with the contract documents. The
third payment is in the amount of $2,283.09. WSB has provided a recommendation to pay the
first voucher (Attachment A). Staff recommends that Council approve Payment No. 3.
Attachments
Attachment A: WSB Letter
Attachment B: Payment No. 3
CONSENT ITEM – 6H
MEMORANDUM
701 Xenia Avenue South | Suite 300 | Minneapolis, MN 55416 | (763) 541-4800
Building a legacy – your legacy.
Equal Opportunity Employer | wsbeng.com
K:\011454-000\Admin\Construction Admin\Pay Applications\Pay Application #3\011454-000 Johanna Marsh Park LTR Pay Voucher 3.docx
September 6, 2018
Ms. Sue Polka
Public Works Director/City Engineer
City of Arden Hills
1245 Highway 96 W
Arden Hills, MN 55112
Re: Construction Pay Voucher No. 3
Johanna Marsh Park Redevelopment Project
City of Arden Hills Project No. 18-PARK-001
WSB Project No. 011454
Dear Ms. Polka:
Please find enclosed Construction Pay Voucher No. 3 for the above referenced project in the amount of
$2,283.09. The quantities completed to date have been reviewed and agreed upon by the contractor, and
we hereby recommend that the City of Arden Hills approve Construction Pay Voucher No. 3 for Sunram
Construction, Inc.
The amount indicated above reflects work certified to date through August 30, 2018, with a 5% retainage
applied. Please include one executed copy with the payment to Sunram Construction, Inc. and return one
executed copy to our office for our file. If you have any questions or comments regarding this voucher,
please contact me at (763) 231-4841. Thank you.
Sincerely,
WSB & Associates, Inc.
Jason L. Amberg, PLA, ASLA
Principal / Group Manager – Landscape Architecture
Enclosures
cc: Ryan Sunram, Sunram Construction, Inc.
Page 1 of 1
CONSENT ITEM – 6I
MEMORANDUM
DATE: September 24, 2018
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Sue Polka, P.E., Public Works Director/City Engineer
SUBJECT: 0.5 MG Water Tower Rehabilitation – Additional Construction Services Fees
Budgeted Amount: Actual Amount: Funding Source:
$62,314.00 $77,225.00 PIR
Council Should Consider
Authorize additional engineering fees to WSB in the amount of $14,911 for the 0.5 MG Water
Tower Rehabilitation Project.
Background/Discussion
On June 26, 2017, City Council approved a contract with WSB to provide construction services
for the 0.5 MG water tower rehabilitation project in the amount of $62,314.00. Included in the
proposal was full time inspection for a 10-week project duration. Due to additional repairs
discovered once the project began, the contractor has been onsite for 18 weeks requiring
additional inspection services. WSB is requesting additional fees in the amount of $14,911 for
the additional construction services. It is staff’s opinion that the full time inspection has been a
substantial value to the City and is recommending that council approve this additional amount.
Attachments
Attachment A: WSB Scope and Fee – June 22, 2017
Attachment B: WSB Request for Additional Fees
178 East 9th Street, Suite 200 | St. Paul, MN 55101 | (651) 286-8450
Building a legacy – your legacy.
Equal Opportunity Employer | wsbeng.com
September 7, 2018
City of Arden Hills
Attn: Sue Polka, PE, Public Works Director/City Engineer
1245 West Highway 96
Arden Hills, MN 55112
RE: 0.5 MG Water Tower Rehabilitation
Construction Services
Dear Ms. Polka,
The Contractor’s continued work on the 0.5 MG Water Tower Rehabilitation project has required
additional construction observation to be provided beyond the contract’s substantial completion date. The
total estimated billings will exceed our original proposed budget by $14,911. Therefore, we respectively
request an increase of $14,911 to our original budget for the additional construction observation that has
been provided by our subconsultant, Badger State Inspection, beyond the substantial completion date
until the construction work is substantially completed. If you are in agreement with this contract
amendment request, please provide an authorized signature on the line below and return a copy to WSB.
Respectfully Submitted,
WSB & Associates, Inc.
Greg F. Johnson, PE
Water/Wastewater Group Manager
Accepted By:
__________________________________
City of Arden Hills, Minnesota
Date:_____________________
CONSENT ITEM – 6J
MEMORANDUM
DATE: September 24, 2018
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Julie Hanson, City Clerk
SUBJECT: Resolution 2018-046 Approving Charitable Gambling License for Chops, Inc., at
Flaherty’s Arden Bowl
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Approving Resolution 2018-046 Approving Charitable Gambling License for Chops, Inc., at
Flaherty’s Arden Bowl.
Background
Chops, Inc., has submitted an application to renew their license through June 30, 2020. A
background check was submitted to the Ramsey County Sheriff’s Office.
According to the terms of the application, “All donations will go to eligible organizations in the
Arden Hills Trade Area.” Additionally, 10% of the net profits are to be contributed to the City of
Arden Hills to a special fund administered by the City Council; and they will also pay a Local
Gambling Tax of 3% of their gross receipts (less prizes paid out) to the City to cover expenses
incurred for regulating gambling activity.
Attachment:
Attachment A: Resolution 2018-046
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2018-046
RESOLUTION APPROVING CHARITABLE GAMBLING LICENSE
FOR CHOPS, INC.
AT FLAHERTY’S ARDEN BOWL
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden
Hills, Minnesota, that the City agrees to approve a Charitable Gambling License expiring
June 30, 2020, to Chops, Inc., PO Box 16701, Minneapolis, MN, at Flaherty’s Arden
Bowl located at 1273 W County Road E, Arden Hills, MN.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS
24TH DAY OF SEPTEMBER 2018.
______________________________________________
David Grant, Mayor
ATTEST:
_________________________________________
Julie Hanson, City Clerk