HomeMy WebLinkAbout10-08-18-RAPPROVAL OF AGENDA
PUBLIC INQUIRIES/INFORMATIONAL
This is an opportunity for citizens to bring to the Council ’s attention any items not
currently on the agenda which are relevant to the City. In addressing the Council, you
must first state your name and address for the record. To allow adequate time for each
person wishing to address the Council, speakers must limit their comments to three
(3) minutes. Written documents may be distributed to the Council prior to the meeting
to allow a more timely presentation. Speakers should not use obscene, profane, or
threatening language, or make personal attacks. The Council may not respond to
speaker comments, engage in a debate, or take any action on the issues raised by
citizens, but may direct City staff to research or follow up on an issue, if desired by
Council. If Council directs further review by staff, the results of that review will be
presented at a following regular Council meeting.
RESPONSE TO PUBLIC INQUIRIES
STAFF COMMENTS
Rice Creek Commons (TCAAP) And Joint Development Authority (JDA) Update
Dave Perrault, City Administrator
MEMO.PDF
Transportation Update
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
APPROVAL OF MINUTES
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the
City Council and will be enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business
and considered separately in its normal sequence on the agenda.
Motion To Approve Claims And Payroll
Gayle Bauman, Finance Director
Pang Silseth, Accounting Analyst
MEMO.PDF
Motion To Approve Resolution 2018 -052 Designating 2019 Polling Places
Julie Hanson, City Clerk
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Old Snelling Watermain And Trail –Payment No. 5 And
Change Order No. 3
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
Motion To Approve 2018 Street And Utility Improvement Project –Change Order
No. 3 And Payment No. 4
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Motion To Approve Cooperative Agreement –Old Snelling Trail
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
Motion To Approve 2019 -2021 Agreement For Law Enforcement Services
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Resolution 2018 -037 For Highway 10 Watermain Project Grant
Agreement
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
Jimmie ’s Old Southern BBQ Smokehouse LLC Liquor License
Julie Hanson, City Clerk
MEMO.PDF
NEW BUSINESS
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:
David Grant
Councilmembers:
Brenda Holden
Fran Holmes
Dave McClung
Steve Scott
Regular City Council
Agenda
October 8, 2018
7:00 p.m.
City Hall
Address:
1245 W Highway 96
Arden Hills MN 55112
Phone:
651 -792 -7800
Website :
www.cityofardenhills.org
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our
long -standing tradition as a desirable City in which to live, work, and play.
CALL TO ORDER -Declare October 8, 2018, a Non -Holiday to Conduct
City Business
1.
2.
3.
4.
4.A.
Documents:
4.B.
Documents:
5.
6.
6.A.
Documents:
6.B.
Documents:
6.C.
Documents:
6.D.
Documents:
6.E.
Documents:
6.F.
Documents:
6.G.
Documents:
7.
8.
8.A.
Documents:
9.
10.
11.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault, City Administrator MEMO.PDFTransportation UpdateSue Polka, Public Works Director/City Engineer
MEMO.PDF
APPROVAL OF MINUTES
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the
City Council and will be enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business
and considered separately in its normal sequence on the agenda.
Motion To Approve Claims And Payroll
Gayle Bauman, Finance Director
Pang Silseth, Accounting Analyst
MEMO.PDF
Motion To Approve Resolution 2018 -052 Designating 2019 Polling Places
Julie Hanson, City Clerk
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Old Snelling Watermain And Trail –Payment No. 5 And
Change Order No. 3
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
Motion To Approve 2018 Street And Utility Improvement Project –Change Order
No. 3 And Payment No. 4
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Motion To Approve Cooperative Agreement –Old Snelling Trail
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
Motion To Approve 2019 -2021 Agreement For Law Enforcement Services
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Resolution 2018 -037 For Highway 10 Watermain Project Grant
Agreement
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
Jimmie ’s Old Southern BBQ Smokehouse LLC Liquor License
Julie Hanson, City Clerk
MEMO.PDF
NEW BUSINESS
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council Agenda October 8, 20187:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER -Declare October 8, 2018, a Non -Holiday to Conduct City Business1.2.3.4.4.A.Documents:4.B.Documents:
5.
6.
6.A.
Documents:
6.B.
Documents:
6.C.
Documents:
6.D.
Documents:
6.E.
Documents:
6.F.
Documents:
6.G.
Documents:
7.
8.
8.A.
Documents:
9.
10.
11.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault, City Administrator MEMO.PDFTransportation UpdateSue Polka, Public Works Director/City Engineer MEMO.PDFAPPROVAL OF MINUTESCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting Analyst MEMO.PDFMotion To Approve Resolution 2018 -052 Designating 2019 Polling PlacesJulie Hanson, City Clerk MEMO.PDFATTACHMENT A.PDFMotion To Approve Old Snelling Watermain And Trail –Payment No. 5 And Change Order No. 3Sue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFMotion To Approve 2018 Street And Utility Improvement Project –Change Order No. 3 And Payment No. 4Sue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve Cooperative Agreement –Old Snelling Trail
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
Motion To Approve 2019 -2021 Agreement For Law Enforcement Services
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Resolution 2018 -037 For Highway 10 Watermain Project Grant
Agreement
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
Jimmie ’s Old Southern BBQ Smokehouse LLC Liquor License
Julie Hanson, City Clerk
MEMO.PDF
NEW BUSINESS
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council Agenda October 8, 20187:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER -Declare October 8, 2018, a Non -Holiday to Conduct City Business1.2.3.4.4.A.Documents:4.B.Documents:5.6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.Documents:6.E.
Documents:
6.F.
Documents:
6.G.
Documents:
7.
8.
8.A.
Documents:
9.
10.
11.
Page 1 of 1
STAFF COMMENTS – 4A
MEMORANDUM
DATE: October 8, 2018
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
A verbal update will be provided at the City Council meeting.
Page 1 of 1
STAFF COMMENTS – 4B
MEMORANDUM
DATE: October 8, 2018
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Sue Polka, Public Works Director/City Engineer
SUBJECT: Transportation Update
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
A verbal update will be provided at the City Council meeting.
Page 1 of 1
CONSENT ITEM 6A
MEMORANDUM
DATE: October 8, 2018
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Gayle Bauman, Finance Director
Pang Silseth, Accounting Analyst
SUBJECT: Claims & Payroll
Budgeted Amount: Actual Amount: Funding Source:
NA NA NA
Council Should Consider the Following Options:
A. Approve Claims and Payroll
Or
B. Reject Claims and Payroll
Supporting Documents:
Payroll
2018 Payroll #20 ....................................................................................... $ 90,527.28
Total Payroll ....................... $ 90,527.28
Accounts Payable Claims Through 10/05/2018
Paid Claims---09/22/2018 through 10/05/2018
(Check No. 47897 – 47925 and ACH Checks) ......................................... $ 1,633,876.99
Total Accounts Payable ..... $ 1,633,876.99
Total Claims ..... $ 1,724,404.27
CITY OF ARDEN HILLS
PAYROLL # 20
CHECKS DATED: 10/05/18
Biweekly: 09/15/18 - 09/28/18
EMPLOYEE DEDUCTIONS AMT.Payment Method
FIT 5,149.73 EFT
SIT 2,555.31 EFT
FICA Oasdi 3,658.63 EFT
FICA Medicare 855.66 EFT
TOTAL TAXES 12,219.33
Health Premium 1,225.13 A/P Check*
Dental Premium 330.75 A/P Check*
FSA Health Care Reimb. 0.00 A/P Check*
FSA Dependent Care Reimb. 0.00 A/P Check*
TOTAL FLEXIBLE SPENDING 1,555.88
HSA Health Saving 175.00
Health Care Savings Plan-Retirement EFT
Health Care Savings Plan-2% 432.26 EFT
Health Care Savings Plan-4% 370.52 EFT
TOTAL HEALTH SAVINGS 977.78
PERA 3,600.47 EFT
ICMA 1,893.98 EFT
Central Pension Fund-Union 537.60 A/P Check*
MN State Retirement System 477.92 EFT
TOTAL RETIREMENT 6,509.97
IUOE 49 Dues (Union) 122.50 A/P Check*
LTD/STD Insurance 1,074.47 A/P Check*
PERA Life Insurance 24.00 A/P Check*
Life/Addl/Dep Life 14.70 A/P Check*
UNUM 19.51 A/P Check*
AFLAC 53.18 EFT
TOTAL VOLUNTARY 1,308.36
Total Employee Deductions 22,571.32
Net Payroll 0.00
Direct Deposit 38,697.08 EFT
Gross Payroll Tie-Out 61,238.40
STD/LTD Gross - Up
Plus City Paid Benefit 29,288.88
ICMA Benefit Held 0.00
TOTAL PAYROLL COST 90,527.28
FICA TIE-OUT
Gross Payroll 61,238.40
Less Total FSA 1,555.88
Plus Employer Match ICMA 0.00
Plus ICMA Benefit Held 0.00
Net P/R Subject to FICA 59,682.52
FICA Oasdi @ 6.20% 3,658.63
FICA Medicare @ 1.45% 855.66
Note: Federal and State Payroll Tax obligations are satisfied by means
of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans-
fers are typically made two business days after the payroll date.
* A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report.
Checks may be paid this week or the following week.
4,514.29
CITY BENEFIT
3,658.63
855.66
358.44
17,826.92
452.24
18,279.16
1,897.50
1,897.50
4,154.39
85.10
4,512.83
85.10
Accounts Payable
User:
Printed:
pang.silseth
10/3/2018 3:10 PM
Checks by Date - Detail by Check Date
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
0285 Xcel Energy 09/28/2018ACH
607583493 September Charges-City Hall September Charges-City Hall 1,719.78
607678108 September Charges-Highway 8 September Charges-Highway 8 80.73
607686370 September Charges-Unit Siren September Charges-Unit Siren 26.64
607694105 September Charges-Civil Defense Siren September Charges-Civil Defense Siren 26.36
1,853.51Total for this ACH Check for Vendor 0285:
0319 City of Roseville 09/28/2018ACH
0224957 IT Support-September IT Support-September 4,120.00
0224991 Phone Services-September Phone Services-September 392.57
4,512.57Total for this ACH Check for Vendor 0319:
0576 TimeSaver Off Site Secretarial 09/28/2018ACH
M24091 Council Meetings TimeSaver Services 802.50
M24091 JDA Meeting TimeSaver Services 245.50
1,048.00Total for this ACH Check for Vendor 0576:
1785 EcoEnvelopes 09/28/2018ACH
09242018 October UB Postage October UB Postage 314.00
09242018 October UB Postage October UB Postage 314.00
09242018 October UB Postage October UB Postage 314.00
942.00Total for this ACH Check for Vendor 1785:
5587 CES Imaging 09/28/2018ACH
INV090977 September Plotter Rental September Plotter Rental 60.00
60.00Total for this ACH Check for Vendor 5587:
2597 AARP 09/28/201847897
09182018 September Driver Safety Classes September Driver Safety Classes 100.00
100.00Total for Check Number 47897:
UB*00299 Maren & Brent Bartel 09/28/201847898
Refund Check 48.74
48.74Total for Check Number 47898:
UB*00298 Heidi Caccamo 09/28/201847899
Refund Check 2.47
2.47Total for Check Number 47899:
dmlp Dell Marketing, L.P.09/28/201847900
10260217566 Computer-PW Computer-PW 575.00
575.00Total for Check Number 47900:
Page 1AP Checks by Date - Detail by Check Date (10/3/2018 3:10 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
0376 FSSolutions 09/28/201847901
FL00244203 Drug Testing Drug Testing 112.50
112.50Total for Check Number 47901:
IDAI Ideal Advertising, Inc 09/28/201847902
45642 Rec Supplies Rec Supplies 576.00
576.00Total for Check Number 47902:
0155 Office of MN IT Services 09/28/201847903
W18080581 Phone Services-August Phone Services-August 777.24
777.24Total for Check Number 47903:
0811 Ramsey County 09/28/201847904
FLEET-000422 Equipment Services & Parts-August Equipment Services & Parts-August 4,505.00
FLEET-000422 Equipment Services & Parts-August Equipment Services & Parts-August 1,998.61
PUBW-017372 2018 Road Striping 2018 Road Striping 5,872.10
12,375.71Total for Check Number 47904:
10211 Sunram Construction 09/28/201847905
011454-000P3 Johanna Marsh Park Improvements Payment #3 Johanna Marsh Park Improvements Payment #3 2,403.25
011454-000P3 Johanna Marsh Park Improvements Payment #3 Johanna Marsh Park Improvements Payment #3 -120.16
2,283.09Total for Check Number 47905:
10212 The Osseo Construction Co., Inc 09/28/201847906
3608-000P5 Water Tower Rehab Payment #5 Water Tower Rehab Payment #5 -4,440.00
3608-000P5 Water Tower Rehab Payment #5 Water Tower Rehab Payment #5 88,800.00
3608-000P6 Water Tower Rehab Payment #6 Water Tower Rehab Payment #5 73,610.00
3608-000P6 Water Tower Rehab Payment #6 Water Tower Rehab Payment #5 -3,680.50
154,289.50Total for Check Number 47906:
3099 Tri-State Bobcat, Inc.-Little Canada 09/28/201847907
A46304 Garage Supplies Garage Supplies 763.45
A46929 Garage Supplies Garage Supplies 36.95
800.40Total for Check Number 47907:
180,356.73Total for 9/28/2018:
8034 Municipals 10/01/201847908
09212018MUNI Munici-Pals Fall Meeting: Tomitz Munici-Pals Fall Meeting: Hanson, Trauba, Tomitz 39.00
09212018MUNI Munici-Pals Fall Meeting: Hanson, Trauba,Munici-Pals Fall Meeting: Hanson, Trauba, Tomitz 78.00
117.00Total for Check Number 47908:
117.00Total for 10/1/2018:
0022 Thomas Mikacevich 10/05/2018ACH
09252018MK Expense Reimbursement-Boots Expense Reimbursement-Boots 269.98
269.98Total for this ACH Check for Vendor 0022:
0189 Gopher State One-Call, Inc.10/05/2018ACH
8080170 Locates-August Locates-August 117.90
Page 2AP Checks by Date - Detail by Check Date (10/3/2018 3:10 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
8080170 Locates-August Locates-August 117.90
8080170 Locates-August Locates-August 117.90
353.70Total for this ACH Check for Vendor 0189:
0192 Grainger, Inc 10/05/2018ACH
9909706880 Garage Supplies Garage Supplies 78.55
9916155436 Garage Supplies 143.71
222.26Total for this ACH Check for Vendor 0192:
0230 MTI Distributing Co.10/05/2018ACH
1189473-00 Tire & Wheel Assemby Tire & Wheel Assemby 429.50
429.50Total for this ACH Check for Vendor 0230:
0382 ICMA Retirement Trust - 106944 10/05/2018ACH
PR Batch 00100.10.2018 ICMA Employer Percent 401PR Batch 00100.10.2018 ICMA Employer Percent 401 358.44
PR Batch 00100.10.2018 ICMA Employee Percent 401PR Batch 00100.10.2018 ICMA Employee Percent 401 310.65
669.09Total for this ACH Check for Vendor 0382:
0387 ICMA Retirement Trust- #302482 10/05/2018ACH
PR Batch 00100.10.2018 ICMA Employee DeductionPR Batch 00100.10.2018 ICMA Employee Deduction 1,336.54
PR Batch 00100.10.2018 ICMA Employee PercentPR Batch 00100.10.2018 ICMA Employee Percent 216.79
1,553.33Total for this ACH Check for Vendor 0387:
0549 Able Hose & Rubber 10/05/2018ACH
210823-001 Garage Supplies-Fire Hose Garage Supplies 194.50
194.50Total for this ACH Check for Vendor 0549:
0576 TimeSaver Off Site Secretarial 10/05/2018ACH
M24130 Time Saver Charges-CC Meeting TimeSaver Charges 142.00
M24130 TimeSaver Charges-JDA Meeting TimeSaver Charges 211.00
353.00Total for this ACH Check for Vendor 0576:
0602 US BANK 10/05/2018ACH
Christofo092018 Supplies US Bank September 2018 38.55
Frid092018 Street Supplies-Binder US Bank September 2018 827.82
Frid092018 Clothing Allowance US Bank September 2018 55.98
Hanson092018 Elections Expense US Bank September 2018 44.57
Hanson092018 Employee Recognition US Bank September 2018 110.57
Hanson092018 Elections Expense US Bank September 2018 53.57
Hanson092018 Elections Expense US Bank September 2018 34.94
Hanson092018 Council Worksession US Bank September 2018 136.66
Hanson092018 Elections Expense US Bank September 2018 44.57
Knoll092018 Rec Supplies-Corner Flag Set US Bank September 2018 315.90
Knoll092018 Office Supplies Return US Bank September 2018 -9.84
Knoll092018 MRPA Conference US Bank September 2018 350.00
Knoll092018 Recreation Supplies US Bank September 2018 13.50
Knoll092018 Office Supplies US Bank September 2018 539.74
Knoll092018 Rec Supplies US Bank September 2018 19.31
Knoll092018 Recreation Supplies US Bank September 2018 3.22
Mikacevic092018 Shop Supplies US Bank September 2018 110.56
Mooney092018 Parks Supplies US Bank September 2018 215.09
Mooney092018 Parks Supplies US Bank September 2018 -29.98
Mooney092018 Parks Supplies US Bank September 2018 297.49
Perrault092018 CAFR Application US Bank September 2018 435.00
Perrault092018 Survey Monkey US Bank September 2018 37.00
Page 3AP Checks by Date - Detail by Check Date (10/3/2018 3:10 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
Perrault092018 Star Tribune Subscription US Bank September 2018 14.99
Polka092018 PW Expense US Bank September 2018 25.37
Polka092018 Training US Bank September 2018 839.32
Polka092018 Training US Bank September 2018 70.00
Rebate US Bank September 2018 -301.35
Scherbel092018 Car Wash US Bank September 2018 48.25
Scherbel092018 Training US Bank September 2018 85.00
4,425.80Total for this ACH Check for Vendor 0602:
0731 MIDWAY FORD 10/05/2018ACH
119246 2019 Ford F-450 2019 Ford F-450 47,703.94
119246 2019 Ford F-450 2019 Ford F-450 -11,000.00
36,703.94Total for this ACH Check for Vendor 0731:
0761 Electric Pump, Inc 10/05/2018ACH
0063735-IN LS #3 Control Panel Repair LS #3 Control Panel Repair 507.16
507.16Total for this ACH Check for Vendor 0761:
11107 Gayle Bauman 10/05/2018ACH
10012018GB ExpenseReimbursement Expense Reimbursement 370.86
10012018GB Mileage Reimbursement Expense Reimbursement 149.33
520.19Total for this ACH Check for Vendor 11107:
1115 WSB & Associates, Inc.10/05/2018ACH
0-003455-000-22 General City Engineering Services-August General City Engineering Services-August 77.00
0-003455-160-9 2017 Water Supply Plan-August 2017 Water Supply Plan-August 52.50
0-003455-200-18 2040 Comprehensive Plan-August 2040 Comprehensive Plan-August 1,173.50
0-003608-000-8 0.5 Water Tower Rehabilitation-August 0.5 MG Water Tower Rehabilitation-August 728.00
R-011443-000-8 2018 Graduate Engineer Services-August 2018 Graduate Engineer Services-August 6,033.00
R-011454-000-8 Johanna Marsh Park Development-August Johanna Marsh Park Development-August 649.00
R-011498-000-5 Old Snelling & County Road E-August Old Snelling & County Road E-August 2,199.75
R-011975-000-4 2018 GIS Service-August 2018 GIS Service-August 1,236.00
R-012327-000-2 JPA Arden Hills Chip Seal Inspection-August JPA Arden Hills Chip Seal Inspection-August 762.68
R-012452-000-2 Cummings Park Playground Redevelopment-AugustCummings Park Playground Redevelopment-August 2,801.50
15,712.93Total for this ACH Check for Vendor 1115:
1223 Adam's Pest Control, Inc.10/05/2018ACH
2705184 September Pest Control September Pest Control 66.29
66.29Total for this ACH Check for Vendor 1223:
1252 Campbell Knutson - Attorneys at Law 10/05/2018ACH
August3231-000G General Legal Services-August General Legal Services-August 99.60
August3231-000G General Legal Services-August General Legal Services-August 273.42
August3231-000G General Legal Services-August General Legal Services-August 24.90
August3231-001G Admin/Council Legal Services-August Admin/Council Legal Services-August 46.50
August3231-001G Admin/Council Legal Services-August Admin/Council Legal Services-August 2,247.50
August3231-001G Admin/Council Legal Services-August Admin/Council Legal Services-August 31.00
August3231-002G Planning & Zoning Legal Services-August Planning & Zoning Legal Services-August 589.00
August3231-004G Public Works Legal Services-August Public Works Legal Services-August 186.00
August3231-012G TCAAP Legal Services-August TCAAP Legal Services-August 3,565.00
7,062.92Total for this ACH Check for Vendor 1252:
1630 Pomp's Tire Service 10/05/2018ACH
0210358097 Tire Service Tire Service 434.67
Page 4AP Checks by Date - Detail by Check Date (10/3/2018 3:10 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
434.67Total for this ACH Check for Vendor 1630:
5493 Jolene Trauba 10/05/2018ACH
09272018JT Expense Reimbursement-September Expense Reimbursement-September 48.56
48.56Total for this ACH Check for Vendor 5493:
5587 CES Imaging 10/05/2018ACH
INV091193 Cartridge Cartridge 14.95
14.95Total for this ACH Check for Vendor 5587:
5596 Jamar Company 10/05/2018ACH
516007 Paint Paint 66.00
516007 Paint Paint 33.00
99.00Total for this ACH Check for Vendor 5596:
ALPI Allegra Print & Imaging 10/05/2018ACH
154411 Laminated Maps Laminated Maps 112.50
112.50Total for this ACH Check for Vendor ALPI:
MNLI Minnesota Native Landscapes, Inc 10/05/2018ACH
18599 Weed Control-September Weed Control-September 220.00
220.00Total for this ACH Check for Vendor MNLI:
TOII Tokle Inspections, Inc 10/05/2018ACH
10012018TOII Electrical Inspections-September Electrical Inspections-September 1,968.80
1,968.80Total for this ACH Check for Vendor TOII:
1115 WSB & Associates, Inc.10/05/2018ACH
0-003455-140-21 Old Snelling Trail & Utility Improvement-August Old Snelling Trail & Utility Improvement-August 20,056.00
R-010111-000-15 2018 Street & Utility Project-August 2018 Street & Utility Project-August 36,267.75
56,323.75Total for this ACH Check for Vendor 1115:
0600 315800-NCPERS Minnesota 10/05/201847909
31581018 October Premiums October Premiums 48.00
48.00Total for Check Number 47909:
0131 Beisswenger's How-To Store 10/05/201847910
82311 Garage Supplies Garage Supplies 36.19
36.19Total for Check Number 47910:
CPF1 Central Pension Fund 10/05/201847911
184503-0918 September Pension September Pension 1,228.80
1,228.80Total for Check Number 47911:
0719 City of St. Paul 10/05/201847912
IN00030644 Animal Boarding Services-July Animal Boarding Services-July 305.00
305.00Total for Check Number 47912:
10218 HR Green 10/05/201847913
121492 Karth Lake Improvement District-August Karth Lake Improvement District-August 1,284.00
Page 5AP Checks by Date - Detail by Check Date (10/3/2018 3:10 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
1,284.00Total for Check Number 47913:
8081 Kimley-Horn and Associates, Inc 10/05/201847914
12040580 Old Snelling Bridge Recon-August Old Snelling Bridge Recon-August 2,694.77
2,694.77Total for Check Number 47914:
1900 Mounds View Public School District 10/05/201847915
7320 Valentine Hills Gym Rental Valentine Hills Gym Rental 27.90
27.90Total for Check Number 47915:
7038 Pearson Bros, Inc 10/05/201847916
4380 2018 Seal Coat Project 2018 Seal Coat Project 38,278.96
38,278.96Total for Check Number 47916:
0811 Ramsey County 10/05/201847917
10012018-RCS Old Snelling Construction-Bethel Welcome Week Old Snelling Construction-Bethel Welcome Week 630.00
630.00Total for Check Number 47917:
10256 Ruffridge Johnson Equipment Company, Inc 10/05/201847918
RA00510 Paver Rental Paver Rental 1,800.00
1,800.00Total for Check Number 47918:
0327 Staples Business Advantage 10/05/201847919
3389941465 Office Supplies Office Supplies 59.81
3389941465 Office Supplies Office Supplies 275.76
3390582248 Office Supplies Office Supplies 101.32
3390669823 Office Supplies Office Supplies 14.99
451.88Total for Check Number 47919:
0674 Titan Machinery 10/05/201847920
217526 Towmaster Trailer Towmaster Trailer 4,425.00
4,425.00Total for Check Number 47920:
1161 Valley-Rich Co., Inc.10/05/201847921
25992 Water Supplies Water Supplies 1,650.10
1,650.10Total for Check Number 47921:
8081 Kimley-Horn and Associates, Inc 10/05/201847922
12040581 Old Snelling Bridge-August Old Snelling Bridge-August 8,625.64
8,625.64Total for Check Number 47922:
10216 Northwest Asphalt, Inc 10/05/201847923
R-010111-000 P4 2018 PMP-Payment #4 2018 PMP-Payment #4 -26,318.62
R-010111-000 P4 2018 PMP-Payment #4 2018 PMP-Payment #4 421,293.52
R-010111-000 P4 2018 PMP-Payment #4 2018 PMP-Payment #4 37,463.60
R-010111-000 P4 2018 PMP-Payment #4 2018 PMP-Payment #4 60,773.96
R-010111-000 P4 2018 PMP-Payment #4 2018 PMP-Payment #4 6,841.42
500,053.88Total for Check Number 47923:
0282 Republic Services #899 10/05/201847924
`Recycling Services-September Recycling Services-September 8,177.08
Page 6AP Checks by Date - Detail by Check Date (10/3/2018 3:10 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
8,177.08Total for Check Number 47924:
10211 Sunram Construction 10/05/201847925
03455-14 P5 Old Snelling Trail & Watermain Payment #5 Old Snelling Trail & Watermain Payment #5 696,202.94
03455-14 P5 Old Snelling Trail & Watermain Payment #5 Old Snelling Trail & Watermain Payment #5 59,129.42
03455-14 P5 Old Snelling Trail & Watermain Payment #5 Old Snelling Trail & Watermain Payment #5 39,845.79
03455-14 P5 Old Snelling Trail & Watermain Payment #5 Old Snelling Trail & Watermain Payment #5 -39,758.91
755,419.24Total for Check Number 47925:
1,453,403.26Total for 10/5/2018:
Report Total (57 checks): 1,633,876.99
Page 7AP Checks by Date - Detail by Check Date (10/3/2018 3:10 PM)
Page 1 of 1
CONSENT ITEM – 6B
MEMORANDUM
DATE: October 8, 2018
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Julie Hanson, City Clerk
SUBJECT: Annual Designation of Polling Places
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
Council Should Consider
Approving Resolution 2018-052 Designating 2019 Polling Places.
Background/Discussion
Minnesota Law requires the governing body of each municipality to designate the locations of its
polling places for the following election year. This designation must be done by resolution and
said resolution will be provided to Ramsey County per their request.
Attachment
A: Resolution 2018-052 Designating 2019 Polling Places
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2018-052
A RESOLUTION DESIGNATING POLLING PLACES FOR THE 2019 STATE
PRIMARY AND STATE GENERAL ELECTION
WHEREAS, Minnesota Statutes 204B.16 requires the City Council to designate polling
places for the upcoming year by resolution; and
WHEREAS, changes to the polling places locations may be made at least 90 days before
the next election if one or more of the authorized polling places becomes unavailable for use; and
WHEREAS, changes to the polling place locations may be made in the case of an
emergency when it is necessary to ensure a safe and secure location for voting; and
NOW, THEREFORE, BE IT RESOLVED:
That the City Council of Arden Hills hereby designates the following polling places for
elections conducted in the city in 2019:
Precinct 1 Presbyterian Church of the way
3382 Lexington Avenue N, 55126
Precinct 2 Valentine Hills Elementary School
1770 County Road E2 W, 55112
Precinct 3 Ramsey County Public Works
1425 Paul Kirkwold Drive, 55112
AND BE IT FURTHER RESOLVED, that the city clerk is hereby authorized to
designate a replacement meeting the requirements of the Minnesota Election Law for any polling
place designated in this Resolution that becomes unavailable for use by the City;
AND BE IT FURTHER RESOLVED, that the city clerk is hereby authorized to
designate an emergency replacement polling place meeting the requirements of the Minnesota
Election Law for any polling place designated in this Resolution when necessary to ensure a safe
and secure location for voting;
AND BE IT FURTHER RESOLVED, that the city clerk is directed to send a copy of this
resolution and any subsequent polling place designations to the Ramsey County Elections Office.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 8th
DAY OF OCTOBER, 2018
_________________________________________
David Grant, Mayor
ATTEST:
_______________________________________
Julie Hanson, City Clerk
Page 1 of 2
DATE: October 8, 2018
TO: Honorable Mayor and City Councilmembers
David Perrault, City Administrator
FROM: Sue Polka, Public Works Director/City Engineer
SUBJECT: Old Snelling Watermain and Trail – Payment No. 5 and Change Order No. 3
Budgeted Amount: Actual Amount: Funding Sources:
$3,376,269.85 $3,862,530.41 Ramsey County/MSAS, PIR,
Development Reimbursement,
Water Utility
Council Should Consider
The City Council is requested to approve:
• Change Order No. 3 for the Old Snelling Trail and Watermain Improvements Project in
the amount of $124,570.73.
• Payment No. 5 for the Old Snelling Trail and Watermain Improvements Project to
Sunram Construction, Inc. in the amount of $755,419.24.
Discussion
On March 26, 2018, the City Council adopted Resolution 2018-022 Awarding the Old Snelling
Trail and Watermain Improvements to Sunram Construction, Inc. in the amount of
$3,376,269.85. On June 11, 2018, the City Council approved the first payment in the amount of
$270,512.93. On June 25, 2018, the City Council approved the second payment in the amount of
$582,541.66. On August 13, 2018, the City Council approved the third payment in the amount
of $776,494.00, which included two change orders. On September 10, 2018, the City Council
approved the fourth payment in the amount of $708,716.22.
During construction of the retaining walls, it was determined that the soils were such that the
walls could not be constructed as designed. The wall redesigns required additional materials not
originally included in the contract. Work in this change order includes: helical pile extensions
needed for retaining Wall #3, reinforcement for the concrete footing of Wall #3, the reinforced
soil stabilization used in place of Wall #1, additional detour signage and traffic control, and a
CONSENT ITEM – 6C
MEMORANDUM
Page 2 of 2
pup rental for the dewatering project. The contractor has provided pricing for these materials in
Change Order No. 3. WSB has provided a recommendation to approve Change Order No. 3 in
the amount of $124,570.73 (Attachment A). Change Order No. 3 is included as Attachment B.
The trail and watermain portions of the project are underway and the project is approximately
84% complete with removals completed, storm sewer work nearing completion, watermain
completed, the CR E2 trail nearing completion, the CR E and Old Snelling trails graded,
retaining walls completed, and curb installation nearing completion. Five percent is being
withheld from the work completed in accordance with the contract documents. The fifth
payment is in the amount of $755,419.24. WSB has provided a recommendation to pay the fifth
voucher (Attachment C). Staff recommends that Council approve Payment No. 5, which
includes Change Order No. 3 (Attachment D).
Attachments
Attachment A: WSB Letter – Change Order No. 3
Attachment B: Change Order No. 3
Attachment C: WSB Letter – Payment No. 5
Attachment D: Payment No.5
701 Xenia Avenue South | Suite 300 | Minneapolis, MN 55416 | (763) 541-4800
Building a legacy – your legacy.
Equal Opportunity Employer | wsbeng.com
K:\03455-140\Admin\Construction Admin\Change Orders\3455-140 CST LTR CO 3 CTY-s polka-100118.docx
October 1, 2018
Ms. Sue Polka, PE
Public Works Director/City Engineer
City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112
Re: Change Order No. 3
Old Snelling Trail Extension & Watermain Improvements
City Project No. PW-17-0100
S.A.P. 187-020-021 / 187-020-022 / 187-020-023
City of Arden Hills, MN
WSB Project No. 3455-140
Dear Ms. Polka:
For approval by the City, please find enclosed Change Order No. 3 for the above-referenced project. The
change order includes all labor, equipment, and materials to complete the necessary work associated
with the Old Snelling Trail project. Work in this change order includes: helical pile extensions needed for
retaining Wall #3, reinforcement for the concrete footing of Wall #3, the reinforced soil stabilization used
in place of Wall #1, additional detour signage and traffic control items, and a pump rental for the
dewatering process.
Change Order No. 3 reflects a net increase of $124,570.73 to the original contract amount of
$3,376,269.85. The change order has been reviewed and agreed upon by the contractor, and we hereby
recommend that the City of Arden Hills approve Change Order No. 3 for Sunram Construction, Inc. for the
above-referenced project.
If you have any questions or comments regarding the enclosed, please contact me at (763) 762-2801.
Sincerely,
WSB & Associates, Inc.
Kelsey Gelhar, EIT
Project Engineer
Enclosures
srb
701 Xenia Avenue South | Suite 300 | Minneapolis, MN 55416 | (763) 541-4800
Building a legacy – your legacy.
Equal Opportunity Employer | wsbeng.com
K:\03455-140\Admin\Construction Admin\Pay Vouchers\3455-140 CST LTR VO 5 CTY-s polka-100118.docx
October 1, 2018
Ms. Sue Polka, PE
Public Works Director/City Engineer
City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112
Re: Construction Pay Voucher No. 5
Old Snelling Trail Extension & Watermain Improvements
City Project No. PW-17-0100
S.A.P. 187-020-021 / 187-020-022 / 187-020-023
City of Arden Hills, MN
WSB Project No. 3455-140
Dear Ms. Polka:
Please find enclosed Construction Pay Voucher No. 5 in the amount of $755,419.24 for the above-
referenced project. The quantities completed to date have been reviewed and agreed upon by the
contractor, and we hereby recommend that the City of Arden Hills approve Construction Pay Voucher No.
5 in the amount of $755,419.24 for Sunram Construction, Inc. Once processed, please keep one copy for
your records and return two copies to our office, one for the contractor and one for our files.
If you have any questions or comments regarding the enclosed, please contact me at (763) 762-2801.
Sincerely,
WSB & Associates, Inc.
Kelsey Gelhar, EIT
Project Engineer
Enclosures
srb
Page 1 of 2
DATE: October 1, 2018
TO: Honorable Mayor and City Councilmembers
David Perrault, City Administrator
FROM: Sue Polka, Public Works Director/City Engineer
SUBJECT: 2018 Street and Utility Improvement Project – Change Order No. 3 and
Payment No. 4
Budgeted Amount: Actual Amount: Funding Sources:
$3,300,000 $2,565,919.39 PIR, Special Assessments,
Utility Funds
Council Should Consider
The City Council is requested to approve:
• Change Order No. 3 for the 2018 Street and Utility Improvement Project in the amount of
$28,210.00
• Payment No. 4 for the 2018 Street and Utility Improvement Project to Northwest
Asphalt, Inc.in the amount of $500,053.88.
Background/Discussion
On March 26, 2018, the City Council adopted Resolution 2018-034 Awarding the 2018 Street
and Utility Improvement Project to Northwest Asphalt, Inc. in the amount of $2,491,595.86. On
June 25, 2018, the City Council approved the first payment in the amount of $83,641.23. On
August 13, 2018, the City Council approved the second payment in the amount of $323,681.84.
On September 10, 2018, the City Council approved the third payment in the amount of
$415,613.28.
The contractor has requested an additional 15 calendar days to complete the project due to lost
time from unanticipated weather events and additional work outside of the original project scope.
The storm sewer from Indian Oaks Trail to the pond south of Indian Oaks Court has been revised
CONSENT ITEM – 6D
MEMORANDUM
Page 2 of 2
to address City and resident concerns. The revisions require additional materials not originally
included in the contract. The contractor has provided pricing for these materials in Change
Order No. 3. WSB has provided a recommendation to approve Change Order No. 3 in the
amount of $28,210.00 (Attachment A). Change Order No. 3 is included as Attachment B.
The project is approximately 63% complete with the reclamation area complete. Watermain,
storm sewer, and base course paving in the Floral neighborhood are complete, and restoration
activities are underway. Watermain and storm sewer work in the Indian Oaks neighborhood is
complete. Grading work is underway. Five percent is being withheld from the work completed in
accordance with the contract documents. The fourth payment is in the amount of $500,053.88.
WSB has provided a recommendation to pay the fourth voucher (Attachment A). Staff
recommends that Council approve Payment No. 4 (Attachment C).
Attachments
Attachment A: WSB Letter – Payment No. 4 & Change Order No. 3
Attachment B: Change Order No. 3
Attachment C: Payment No. 4
701 Xenia Avenue South | Suite 300 | Minneapolis, MN 55416 | (763) 541-4800
Building a legacy – your legacy.
Equal Opportunity Employer | wsbeng.com
K:\010111-000\Admin\Construction Admin\Pay Vouchers\R-010111-000 CST LTR VO 4 & CO 3 CTY-s polka-092818.docx
September 28, 2018
Ms. Sue Polka, PE
Public Works Director/City Engineer
City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112
Re: Change Order No. 3 and
Construction Pay Voucher No. 4
2018 Street and Utility Improvement Project
City Project No. PW -17-0102
City of Arden Hills, MN
WSB Project No. R-010111-000
Dear Ms. Polka:
Please find enclosed for your review and approval Change Order No. 3 and Construction Pay Voucher
No. 4 for the above-referenced project. Change Order No. 3 is for adding a 21” reinforced concrete pipe
apron and adding items for the redesign of the storm sewer from Indian Oaks Trail to the pond south of
Indian Oaks Court. The total amount of Change Order No. 3 is $28,210.00, resulting in a revised contract
amount of $2,565,919.39. Fifteen calendar days are being added to the contract time in order to account
for lost time due to unanticipated weather events and additional work outside of the original scope of the
project.
The quantities completed to date have been reviewed and agreed upon by the contractor, and we hereby
recommend that the City of Arden Hills approve Change Order No. 3 in the amount of $28,210.00, and
Construction Pay Voucher No. 4 in the amount of $500,053.88, for Northwest Asphalt, Inc. Once
processed, please keep one copy of each document for your records and return two copies of each
document to our office, one for the contractor and one for our files.
If you have any questions or comments regarding the enclosed, please contact me at (763) 762-2801.
Thank you.
Sincerely,
WSB & Associates, Inc.
Kelsey Gelhar, EIT
Project Engineer
Enclosures
srb
1 06/04/2018 06/15/2018 $88,043.40 $4,402.17 $83,641.23
2 06/16/2018 07/27/2018 $340,717.73 $17,035.89 $323,681.84
3 07/28/2018 08/24/2018 $437,487.66 $21,874.38 $415,613.28
4 08/25/2018 09/21/2018 $526,372.50 $26,318.62 $500,053.88
Totals: $1,392,621.29 $69,631.06 $1,322,990.23
R-010111-000 Payment Summary
No. From Date To Date
Work Certified
Per Pay Voucher
Amount Retained
Per Pay Voucher
Amount Paid
Per Pay Voucher
UNF 1,392,621.29 69,631.06 822,936.34 500,053.88 1,322,990.23
Totals: $1,392,621.29 $69,631.06 $822,936.34 $500,053.88 $1,322,990.23
R-010111-000 Funding Category Report
Funding
Category
No.
Work
Certified
To Date
Less
Amount
Retained
Less
Previous
Payments
Amount Paid
This
Pay Voucher
Total
Amount Paid
To Date
UNF Unfunded 500,053.88 2,565,919.39 2,491,595.86 1,322,990.23
Totals: $500,053.88 $2,565,919.39 $2,491,595.86 $1,322,990.23
R-010111-000 Funding Source Report
Accounting
No.
Funding
Source
Amount Paid
This
Pay Voucher
Revised
Contract
Amount
Funds
Encumbered
To Date
Paid To
Contractor
To Date
CITY OF ARDEN HILLS
1245 West Highway 96
Arden Hills, MN 55112
Project No. R-010111-000
Pay Voucher No. 4
2
SCHEDULE A. SURFACE IMPROVEMENTS - FULL RECONSTRUCTION AREA
1 2021.501 MOBILIZATION LS $144,317.00 1 0 $0.00 0.5 $72,158.50
2 2101.502 CLEARING TREE $250.00 16 0 $0.00 25 $6,250.00
3 2101.507 GRUBBING TREE $310.00 16 0 $0.00 20 $6,200.00
4 2104.501
REMOVE
CONCRETE CURB L F $4.00 420 149 $596.00 189 $756.00
5 2104.503
REMOVE
CONCRETE WALK S F $1.00 160 20 $20.00 20 $20.00
6 2104.505
REMOVE
BITUMINOUS
PAVEMENT
S Y $0.95 18030 198 $188.10 17880 $16,986.00
7 2104.505
REMOVE
BITUMINOUS
DRIVEWAY
PAVEMENT
S Y $5.00 750 262 $1,310.00 619 $3,095.00
8 2104.505
REMOVE
CONCRETE
DRIVEWAY
PAVEMENT
S Y $7.50 840 422 $3,165.00 684 $5,130.00
9 2104.509 REMOVE SIGN EACH $35.00 12 2 $70.00 4 $140.00
10 2104.513
SAWING BIT
PAVEMENT (FULL
DEPTH)
L F $2.50 190 106 $265.00 206 $515.00
11 2104.601
SALVAGE AND
REINSTALL
LANDSCAPE
STRUCTURES
LS $5,000.00 1 0 $0.00 0 $0.00
12 2104.602
SALVAGE AND
REINSTALL
MAILBOX
EACH $80.00 58 0 $0.00 0 $0.00
13 2104.603
SALVAGE &
REINSTALL
RETAINING WALL
S F $20.00 60 0 $0.00 0 $0.00
14 2104.618
SALVAGE AND
REINSTALL BRICK
PAVERS
S F $10.00 550 0 $0.00 0 $0.00
15 2105.501
COMMON
EXCAVATION (CV)
(P)
C Y $16.45 5400 0 $0.00 0 $0.00
16 2105.507
SUBGRADE
EXCAVATION (CV)C Y $16.45 6200 4520 $74,354.00 4570.5 $75,184.73
17 2105.522
SELECT
GRANULAR
BORROW (CV)
C Y $25.50 6200 4454 $113,577.00 4454 $113,577.00
18 2105.604
GEOTEXTILE
FABRIC TYPE V S Y $1.25 18400 7315 $9,143.75 12827 $16,033.75
19 2112.501 SUBGRADE RDST $200.00 42 30 $6,000.00 30 $6,000.00
R-010111-000 Project Material Status
Line Item Description Units Unit Price
Contract
Quantity
Quantity
This
Pay
Voucher
Amount This
Pay Voucher
Quantity
To Date
Amount
To Date
CITY OF ARDEN HILLS
1245 West Highway 96
Arden Hills, MN 55112
Project No. R-010111-000
Pay Voucher No. 4
3
PREPARATION
20 2123.610
STREET
SWEEPER (WITH
PICKUP BROOM)
HOUR $135.00 30 0 $0.00 82.75 $11,171.25
21 2130.501 WATER MGAL $35.00 70 0 $0.00 0 $0.00
22 2131.502
CALCIUM
CHLORIDE
SOLUTION
GAL $1.50 5361 0 $0.00 0 $0.00
23 2211.501
AGGREGATE
BASE CLASS 5 TON $14.03 8070 6222.26 $87,298.31 6222.26 $87,298.31
24 2331.607
HAUL BIT
PAVEMENT
RECLAMATION
(LV)
C Y $11.37 180 0 $0.00 581 $6,605.97
25 2357.502
BITUMINOUS
MATERIAL FOR
TACK COAT
GAL $2.50 750 0 $0.00 0 $0.00
26 2360.501
TYPE SP 9.5
WEARING
COURSE MIX (2,B)
TON $56.01 1260 17 $952.17 17 $952.17
27 2360.501
TYPE SP 9.5
WEARING
COURSE MIX (2,B)
(3.0" THICK)-BIT
D/W
S Y $29.55 750 0 $0.00 0 $0.00
28 2360.502
TYPE SP 12.5 NON
WEAR COURSE
MIX (2,B)
TON $52.56 1680 0 $0.00 0 $0.00
29 2360.505
TYPE SP 12.5 BIT
MIXTURE FOR
PATCHING
TON $100.00 70 0 $0.00 0 $0.00
30 2504.602
IRRIGATION
SYSTEM REPAIR EACH $300.00 12 0 $0.00 4 $1,200.00
31 2505.601
UTILITY
COORDINATION LS $500.00 1 0 $0.00 0.5 $250.00
32 2521.501
4" CONCRETE
WALK S F $4.75 160 0 $0.00 0 $0.00
33 2531.501
CONCRETE CURB
& GUTTER
DESIGN B618
L F $12.00 9190 5381 $64,572.00 5381 $64,572.00
34 2531.507
6" CONCRETE
DRIVEWAY
PAVEMENT
S Y $56.15 1950 833 $46,772.95 833 $46,772.95
35 2531.604
7" CONCRETE
VALLEY GUTTER S Y $62.50 83 0 $0.00 0 $0.00
36 2563.601
TRAFFIC
CONTROL LS $3,900.00 1 0 $0.00 0.5 $1,950.00
MAIL BOX
R-010111-000 Project Material Status
Line Item Description Units Unit Price
Contract
Quantity
Quantity
This
Pay
Voucher
Amount This
Pay Voucher
Quantity
To Date
Amount
To Date
CITY OF ARDEN HILLS
1245 West Highway 96
Arden Hills, MN 55112
Project No. R-010111-000
Pay Voucher No. 4
4
37 2540.602 (TEMPORARY) EACH $35.00 58 0 $0.00 69 $2,415.00
38 2564.531
SIGN PANELS
TYPE C S F $45.00 38 0 $0.00 0 $0.00
39 2564.602
INSTALL SIGN
TYPE SPECIAL EACH $150.00 6 0 $0.00 0 $0.00
40 2572.502
CLEAN ROOT
CUTTING L F $8.00 150 0 $0.00 0 $0.00
41 2573.502
SILT FENCE, TYPE
MS L F $1.90 1370 0 $0.00 36 $68.40
42 2573.530
STORM DRAIN
INLET
PROTECTION
EACH $95.00 48 0 $0.00 37 $3,515.00
43 2573.533
SEDIMENT
CONTROL LOG
TYPE WOOD
FIBER
L F $3.00 3723 0 $0.00 740 $2,220.00
44 2573.533
SEDIMENT
CONTROL LOG
TYPE ROCK
L F $7.50 150 0 $0.00 0 $0.00
45 2573.535
STABILIZED
CONSTRUCTION
EXIT
LS $5,000.00 1 0.5 $2,500.00 1 $5,000.00
46 2574.508
FERTILIZER TYPE
3 LB $0.75 460 0 $0.00 0 $0.00
47 2574.525
BOULEVARD
TOPSOIL
BORROW
C Y $21.00 1230 0 $0.00 0 $0.00
48 2575.505
SODDING TYPE
LAWN S Y $4.15 10040 0 $0.00 0 $0.00
49 2575.523
EROSION
CONTROL
BLANKETS
CATEGORY 3
S Y $1.65 2508 0 $0.00 0 $0.00
50 2575.535
WATER (TURF
ESTABLISHMENT)MGAL $15.00 170 0 $0.00 0 $0.00
51 2575.560
HYDRAULIC
MULCH MATRIX LB $0.50 5700 0 $0.00 0 $0.00
52 2582.502
4" SOLID LINE
EPOXY L F $1.00 20 0 $0.00 0 $0.00
53 2582.502
4" DBLE SOLID
LINE EPOXY L F $1.00 20 0 $0.00 0 $0.00
54 2582.503
CROSSWALK
EPOXY S F $3.41 275 0 $0.00 0 $0.00
Totals For Section SCHEDULE A. SURFACE IMPROVEMENTS -
FULL RECONSTRUCTION AREA:$410,784.28 $556,037.03
SCHEDULE B. SANITARY SEWER IMPROVEMENTS - FULL RECONSTRUCTION AREA
REMOVE SEWER
R-010111-000 Project Material Status
Line Item Description Units Unit Price
Contract
Quantity
Quantity
This
Pay
Voucher
Amount This
Pay Voucher
Quantity
To Date
Amount
To Date
CITY OF ARDEN HILLS
1245 West Highway 96
Arden Hills, MN 55112
Project No. R-010111-000
Pay Voucher No. 4
5
55 2104.501 PIPE (SANITARY) L F $10.00 60 0 $0.00 86 $860.00
56 2104.501
REMOVE
SANITARY
SERVICE PIPE
L F $3.00 200 0 $0.00 11 $33.00
57 2104.509
REMOVE
MANHOLE EACH $400.00 2 0 $0.00 0 $0.00
58 2104.509
REMOVE
CASTING EACH $75.00 29 10 $750.00 19 $1,425.00
59 2105.601 DEWATERING LS $0.01 1 0 $0.00 0 $0.00
60 2123.610 UTILITY CREW HOUR $750.00 5 0.36 $270.00 1.36 $1,020.00
61 2503.602
CONNECT TO
EXISTING
SANITARY SEWER
EACH $768.00 3 0 $0.00 4 $3,072.00
62 2503.602
CONNECT TO
EXISTING
SANITARY SEWER
SER
EACH $508.50 10 0 $0.00 1 $508.50
63 2503.602 8"X4" PVC WYE EACH $616.00 5 0 $0.00 1 $616.00
64 2503.602 12"X4" PVC WYE EACH $806.00 5 0 $0.00 0 $0.00
65 2503.603
8" PVC PIPE
SEWER - SDR 35 L F $83.25 60 0 $0.00 86 $7,159.50
66 2503.603
4" PVC PIPE
SEWER - SDR 26 L F $30.60 260 0 $0.00 11 $336.60
67 2503.603
8" CURED-IN-
PLACE PIPE
SYSTEM
L F $26.90 640 0 $0.00 0 $0.00
68 2503.603
12" CURED-IN-
PLACE PIPE
SYSTEM
L F $52.90 690 0 $0.00 0 $0.00
69 2503.602
LATERAL
CONNECTION
HAT
EACH $3,105.30 20 0 $0.00 0 $0.00
70 2503.603
TELEVISE
SANITARY SEWER L F $1.20 2745 0 $0.00 0 $0.00
71 2506.502
RECONSTRUCT
SANITARY SEWER
MANHOLE
L F $390.00 104 15.85 $6,181.50 39.25 $15,307.50
72 2506.516
CASTING
ASSEMBLY EACH $900.00 29 0 $0.00 0 $0.00
73 2506.603
CONSTRUCT 48"
DIA SANITARY
MANHOLE
L F $381.00 50 0 $0.00 0 $0.00
Totals For Section SCHEDULE B. SANITARY SEWER
IMPROVEMENTS - FULL RECONSTRUCTION AREA:$7,201.50 $30,338.10
SCHEDULE C. WATER MAIN IMPROVEMENTS - FULL RECONSTRUCTION AREA
74 2104.501
REMOVE WATER
MAIN L F $6.00 3220 1180 $7,080.00 3009 $18,054.00
R-010111-000 Project Material Status
Line Item Description Units Unit Price
Contract
Quantity
Quantity
This
Pay
Voucher
Amount This
Pay Voucher
Quantity
To Date
Amount
To Date
CITY OF ARDEN HILLS
1245 West Highway 96
Arden Hills, MN 55112
Project No. R-010111-000
Pay Voucher No. 4
6
75 2104.501
REMOVE WATER
SERVICE PIPE L F $3.00 2500 0 $0.00 1425 $4,275.00
76 2104.509
REMOVE CURB
STOP & BOX EACH $50.00 68 0 $0.00 39 $1,950.00
77 2104.509
REMOVE GATE
VALVE & BOX EACH $75.00 8 2 $150.00 8 $600.00
78 2104.509
REMOVE
HYDRANT EACH $150.00 14 3 $450.00 14 $2,100.00
79 2104.603
ABANDON WATER
MAIN L F $6.00 1210 1190 $7,140.00 1190 $7,140.00
80 2105.601 DEWATERING LS $0.01 1 0 $0.00 0 $0.00
81 2123.610 UTILITY CREW HOUR $750.00 10 0 $0.00 0 $0.00
82 2504.601
TEMPORARY
WATER SERVICE -
A
LS $5,700.00 1 0 $0.00 1 $5,700.00
83 2504.601
TEMPORARY
WATER SERVICE -
B
LS $5,700.00 1 0 $0.00 1 $5,700.00
84 2504.602
CONNECT TO
EXISTING WATER
MAIN
EACH $1,265.00 5 0 $0.00 2 $2,530.00
85 2504.602
CONNECT TO
EXISTING WATER
SERVICE
EACH $350.00 68 0 $0.00 39 $13,650.00
86 2504.602
1" CORPORATION
STOP EACH $306.00 68 0 $0.00 39 $11,934.00
87 2504.602
1" CURB STOP &
BOX EACH $415.00 68 0 $0.00 39 $16,185.00
88 2504.602
INSTALL
HYDRANT EACH $3,580.00 14 0 $0.00 11 $39,380.00
89 2504.602
6" GATE VALVE &
BOX EACH $1,405.00 14 0 $0.00 11 $15,455.00
90 2504.602
8" GATE VALVE &
BOX EACH $1,866.00 13 3 $5,598.00 13 $24,258.00
91 2504.602
CURB BOX
CASTING EACH $130.00 5 0 $0.00 0 $0.00
92 2504.603
1" TYPE K
COPPER PIPE L F $29.62 2610 0 $0.00 1594 $47,214.28
93 2504.603
6" WATERMAIN
DUCTILE IRON CL
52
L F $36.10 190 30 $1,083.00 170 $6,137.00
94 2504.603
8" PVC C900
WATER MAIN L F $31.61 4470 5 $158.05 3211 $101,499.71
95 2504.603
8" PVC
WATERMAIN
(DIRECTIONAL
DRILLED)
L F $209.50 60 60 $12,570.00 60 $12,570.00
R-010111-000 Project Material Status
Line Item Description Units Unit Price
Contract
Quantity
Quantity
This
Pay
Voucher
Amount This
Pay Voucher
Quantity
To Date
Amount
To Date
CITY OF ARDEN HILLS
1245 West Highway 96
Arden Hills, MN 55112
Project No. R-010111-000
Pay Voucher No. 4
7
96 2504.604
4" POLYSTYRENE
INSULATION S Y $41.91 70 14.4 $603.50 52 $2,179.32
97 2504.608
DUCTILE IRON
FITTINGS LB $3.73 6130 1234 $4,602.82 5529 $20,623.17
Totals For Section SCHEDULE C. WATER MAIN IMPROVEMENTS -
FULL RECONSTRUCTION AREA:$39,435.37 $359,134.48
SCHEDULE D. DRAINAGE IMPROVEMENTS - FULL RECONSTRUCTION AREA
98 2104.501
REMOVE SEWER
PIPE (STORM)L F $8.00 810 87 $696.00 700 $5,600.00
99 2104.509
REMOVE
DRAINAGE
STRUCTURE
EACH $400.00 7 3 $1,200.00 5 $2,000.00
100 2104.509
REMOVE PIPE
APRON EACH $150.00 3 1 $150.00 2 $300.00
101 2104.525
ABANDON
MANHOLE EACH $400.00 1 0 $0.00 0 $0.00
102 2104.603
ABANDON STORM
SEWER L F $15.00 140 304 $4,560.00 304 $4,560.00
103 2105.601 DEWATERING LS $0.01 1 0 $0.00 0 $0.00
104 2123.610 UTILITY CREW HOUR $750.00 10 0 $0.00 0 $0.00
105 2501.515
12" RC PIPE
APRON EACH $776.00 2 0 $0.00 1 $776.00
106 2501.515
15" RC PIPE
APRON EACH $1,015.00 2 0 $0.00 2 $2,030.00
107 2501.515
18" RC PIPE
APRON EACH $1,145.00 1 1 $1,145.00 1 $1,145.00
108 2501.515
15" GS PIPE
APRON EACH $261.00 1 0 $0.00 0 $0.00
109 2501.515
24" GS PIPE
APRON EACH $457.00 1 0 $0.00 0 $0.00
110 2501.525
22" SPAN RC
PIPE-ARCH
APRON
EACH $1,273.00 2 0 $0.00 3 $3,819.00
111 2502.541
4" PERF PE PIPE
DRAIN L F $12.85 1150 0 $0.00 570 $7,324.50
112 2502.602
8" PVC PIPE
DRAIN CLEANOUT EACH $247.00 1 0 $0.00 0 $0.00
113 2501.521
22" SPAN RC
PIPE-ARCH CULV
CL IIA
L F $66.60 310 0 $0.00 401 $26,706.60
114 2503.511
12" RC PIPE
SEWER CLASS V L F $38.01 630 175 $6,651.75 517 $19,651.17
115 2503.511
15" RC PIPE
SEWER CLASS V L F $38.40 1170 219 $8,409.60 1057 $40,588.80
116 2503.511
18" RC PIPE
SEWER CLASS III L F $41.61 520 296 $12,316.56 437 $18,183.57
R-010111-000 Project Material Status
Line Item Description Units Unit Price
Contract
Quantity
Quantity
This
Pay
Voucher
Amount This
Pay Voucher
Quantity
To Date
Amount
To Date
CITY OF ARDEN HILLS
1245 West Highway 96
Arden Hills, MN 55112
Project No. R-010111-000
Pay Voucher No. 4
8
117 2503.511
21" RC PIPE
SEWER CLASS III L F $47.86 72 40 $1,914.40 40 $1,914.40
118 2503.511
24" RC PIPE
SEWER CLASS III L F $51.32 29 29 $1,488.28 29 $1,488.28
119 2503.602
CONNECT TO
EXISTING STORM
SEWER
EACH $750.00 2 1 $750.00 2 $1,500.00
120 2503.603
8" HDPE PIPE
SEWER L F $29.89 103 0 $0.00 79.45 $2,374.76
121 2503.603
15" HDPE PIPE
SEWER L F $32.80 192 0 $0.00 192 $6,297.60
122 2503.603
24" HDPE PIPE
SEWER L F $43.19 375 0 $0.00 331 $14,295.89
123 2506.501
CONST
DRAINAGE
STRUCTURE
DESIGN N
L F $274.00 14.3 0 $0.00 5 $1,370.00
124 2506.501
CONST
DRAINAGE
STRUCTURE DES
48-4020
L F $320.00 134.4 0 $0.00 74 $23,680.00
125 2506.501
CONST
DRAINAGE
STRUCTURE DES
60-4020
L F $567.00 42.6 0 $0.00 14 $7,938.00
126 2502.502
CONSTRUCT
DRAINAGE
STRUCTURE
DESIGN SPECIAL
1
EACH $6,741.00 2 1 $6,741.00 2 $13,482.00
127 2506.502
CONSTRUCT
DRAINAGE
STRUCTURE
DESIGN SPECIAL
(2'X3')
EACH $1,491.00 16 0 $0.00 11 $16,401.00
128 2506.516
CASTING
ASSEMBLY EACH $500.00 41 26 $13,000.00 26 $13,000.00
129 2506.601 ORIFICE PLATE EACH $850.00 2 0 $0.00 0 $0.00
130 2506.602 CHIMNEY SEALS EACH $225.00 59 22 $4,950.00 22 $4,950.00
131 2511.501
RANDOM RIPRAP
CLASS III C Y $75.00 29.9 0 $0.00 13.6 $1,020.00
132 2511.501
RANDOM RIPRAP
CLASS IV C Y $75.00 29.9 0 $0.00 26.9 $2,017.50
133 2571.507
PERENNIAL 1 GAL
CONT PLT $20.88 41 0 $0.00 0 $0.00
134 2571.507
PERENNIAL
PLUGS PLT $7.00 123 0 $0.00 0 $0.00
SEDIMENT
R-010111-000 Project Material Status
Line Item Description Units Unit Price
Contract
Quantity
Quantity
This
Pay
Voucher
Amount This
Pay Voucher
Quantity
To Date
Amount
To Date
CITY OF ARDEN HILLS
1245 West Highway 96
Arden Hills, MN 55112
Project No. R-010111-000
Pay Voucher No. 4
9
135 2573.533
CONTROL LOG
TYPE STRAW L F $2.95 400 0 $0.00 0 $0.00
136 2573.533
SEDIMENT
CONTROL LOG
TYPE WOOD
FIBER
L F $3.75 400 0 $0.00 0 $0.00
137 2574.508
FERTILIZER TYPE
4 LB $2.08 12 0 $0.00 0 $0.00
138 2575.501 SEEDING ACRE $2,500.00 0.1 0 $0.00 0 $0.00
139 2575.502
SEED MIXTURE
34-261 LB $19.33 5 0 $0.00 0 $0.00
140 2575.502
SEED MIXTURE
35-241 LB $12.46 5 0 $0.00 0 $0.00
141 2575.523
EROSION
CONTROL
BLANKETS
CATEGORY 3
S Y $1.35 350 0 $0.00 0 $0.00
Totals For Section SCHEDULE D. DRAINAGE IMPROVEMENTS -
FULL RECONSTRUCTION AREA:$63,972.59 $244,414.07
SCHEDULE E. SURFACE IMPROVEMENTS - RECLAMATION AREA
142 2021.501 MOBILIZATION LS $2,000.00 1 0 $0.00 1 $2,000.00
143 2104.501
REMOVE
CONCRETE CURB L F $6.00 330 0 $0.00 424 $2,544.00
144 2104.509
REMOVE
CASTING EACH $50.00 8 0 $0.00 9 $450.00
145 2104.509
REMOVE GATE
VALVE & BOX EACH $300.00 2 0 $0.00 1 $300.00
146 2104.513
SAWING BIT
PAVEMENT (FULL
DEPTH)
L F $2.50 210 0 $0.00 200 $500.00
147 2104.523 SALVAGE SIGN EACH $35.00 4 0 $0.00 0 $0.00
148 2104.602
SALVAGE AND
REINSTALL
MAILBOX
EACH $80.00 8 0 $0.00 0 $0.00
149 2105.501
COMMON
EXCAVATION (CV)
(P)
C Y $15.00 440 0 $0.00 440 $6,600.00
150 2105.507
SUBGRADE
EXCAVATION (CV)C Y $16.45 510 0 $0.00 259 $4,260.55
151 2105.522
SELECT
GRANULAR
BORROW (CV)
C Y $25.50 510 0 $0.00 261 $6,655.50
152 2123.610
STREET
SWEEPER (WITH
PICKUP BROOM)
HOUR $135.00 20 0 $0.00 25 $3,375.00
153 2130.501 WATER MGAL $35.00 30 0 $0.00 0 $0.00
CALCIUM
R-010111-000 Project Material Status
Line Item Description Units Unit Price
Contract
Quantity
Quantity
This
Pay
Voucher
Amount This
Pay Voucher
Quantity
To Date
Amount
To Date
CITY OF ARDEN HILLS
1245 West Highway 96
Arden Hills, MN 55112
Project No. R-010111-000
Pay Voucher No. 4
10
154 2131.502
CHLORIDE
SOLUTION GAL $1.50 1730 0 $0.00 0 $0.00
155 2215.501
FULL DEPTH
RECLAMATION S Y $1.35 7030 0 $0.00 6660 $8,991.00
156 2357.502
BITUMINOUS
MATERIAL FOR
TACK COAT
GAL $2.50 360 0 $0.00 350 $875.00
157 2360.501
TYPE SP 9.5
WEARING
COURSE MIX (2,B)
TON $56.65 600 0 $0.00 680 $38,522.00
158 2360.502
TYPE SP 12.5 NON
WEAR COURSE
MIX (2,B)
TON $52.43 800 54.82 $2,874.21 840.82 $44,084.19
159 2504.602
ADJUST GATE
VALVE & BOX EACH $350.00 5 0 $0.00 3 $1,050.00
160 2504.602
6" GATE VALVE &
BOX EACH $3,501.67 1 0 $0.00 0 $0.00
161 2506.516
CASTING
ASSEMBLY EACH $900.00 7 0 $0.00 8 $7,200.00
162 2531.501
CONCRETE CURB
& GUTTER (HAND-
FORMED)
L F $18.10 240 0 $0.00 397 $7,185.70
163 2540.602
MAIL BOX
(TEMPORARY)EACH $35.00 8 0 $0.00 0 $0.00
164 2563.601
TRAFFIC
CONTROL LS $1,950.00 1 0 $0.00 1 $1,950.00
165 2564.602 REINSTALL SIGN EACH $150.00 4 0 $0.00 0 $0.00
166 2573.502
SILT FENCE, TYPE
MS L F $2.00 290 0 $0.00 0 $0.00
167 2575.505
SODDING TYPE
LAWN S Y $9.50 140 0 $0.00 418 $3,971.00
168 2573.530
STORM DRAIN
INLET
PROTECTION
EACH $95.00 12 0 $0.00 12 $1,140.00
169 2573.533
SEDIMENT
CONTROL LOG
TYPE WOOD
FIBER
L F $3.55 730 0 $0.00 60 $213.00
170 2574.525
BOULEVARD
TOPSOIL
BORROW
C Y $40.00 20 0 $0.00 32 $1,280.00
171 2575.535
WATER (TURF
ESTABLISHMENT)MGAL $40.00 10 0 $0.00 7 $280.00
Totals For Section SCHEDULE E. SURFACE IMPROVEMENTS -
RECLAMATION AREA:$2,874.21 $143,426.94
SCHEDULE F. DRAINAGE IMPROVEMENTS - RECLAMATION AREA
REMOVE
R-010111-000 Project Material Status
Line Item Description Units Unit Price
Contract
Quantity
Quantity
This
Pay
Voucher
Amount This
Pay Voucher
Quantity
To Date
Amount
To Date
CITY OF ARDEN HILLS
1245 West Highway 96
Arden Hills, MN 55112
Project No. R-010111-000
Pay Voucher No. 4
11
172 2104.509
DRAINAGE
STRUCTURE EACH $400.00 2 0 $0.00 2 $800.00
173 2506.516
CASTING
ASSEMBLY EACH $500.00 7 0 $0.00 7 $3,500.00
174 2506.501
CONST
DRAINAGE
STRUCTURE DES
48-4020
L F $680.00 9 0 $0.00 9 $6,120.00
175 2506.502
CONSTRUCT
DRAINAGE
STRUCTURE
DESIGN SPECIAL
(2'X3')
EACH $3,016.00 2 0 $0.00 0 $0.00
176 2506.503
RECONSTRUCT
DRAINAGE
STRUCTURE
L F $700.00 1 0 $0.00 1 $700.00
177 2506.602
ADJUST FRAME
AND RING
CASTING (CATCH
BASIN)
EACH $200.00 7 0 $0.00 7 $1,400.00
178 2506.602 CHIMNEY SEALS EACH $225.00 9 0 $0.00 9 $2,025.00
Totals For Section SCHEDULE F. DRAINAGE IMPROVEMENTS -
RECLAMATION AREA:$0.00 $14,545.00
Change Order 1
179 2504.602
6" GATE VALVE &
BOX EACH $4,808.58 1 0 $0.00 1 $4,808.58
180 2504.602
6" GATE VALVE &
BOX EACH $2,896.00 1 0 $0.00 1 $2,896.00
181 2504.602
8" GATE VALVE &
BOX EACH $5,470.18 1 0 $0.00 1 $5,470.18
182 2504.602
RECONSTRUCT
EXISTING
WATERMAIN
EACH $5,082.27 1 0 $0.00 1 $5,082.27
183 2502.503 4" PE PIPE DRAIN L F $20.00 200 0 $0.00 158 $3,160.00
184 2105.607
1 1/2" CLEAR
ROCK TON $35.30 144 0 $0.00 184.3 $6,505.79
185 2105.507
PEAT REMOVAL &
DISPOSAL C Y $17.78 735 0 $0.00 735 $13,068.30
Totals For Change Order 1: $0.00 $40,991.12
Change Order 2
186 2104.521 SALVAGE FENCE L F $10.00 163 0 $0.00 163 $1,630.00
187 2557.603
INSTALL
SALVAGED
FENCE
L F $25.00 163 0 $0.00 0 $0.00
Totals For Change Order 2: $0.00 $1,630.00
Change Order 3
R-010111-000 Project Material Status
Line Item Description Units Unit Price
Contract
Quantity
Quantity
This
Pay
Voucher
Amount This
Pay Voucher
Quantity
To Date
Amount
To Date
CITY OF ARDEN HILLS
1245 West Highway 96
Arden Hills, MN 55112
Project No. R-010111-000
Pay Voucher No. 4
12
188 2501.515
21" RC PIPE
APRON EACH $2,104.55 1 1 $2,104.55 1 $2,104.55
189 2104.501
REMOVE SEWER
PIPE (STORM)L F $42.50 106 0 $0.00 0 $0.00
190 2104.509
REMOVE PIPE
APRON EACH $500.00 1 0 $0.00 0 $0.00
191 2104.507 REMOVE RIPRAP C Y $10.00 8 0 $0.00 0 $0.00
192 2503.603
18" HDPE PIPE
SEWER L F $76.89 205 0 $0.00 0 $0.00
193 2501.602 18" PIPE APRON EACH $628.00 1 0 $0.00 0 $0.00
194 2506.602
CONST
DRAINAGE
STRUCTURE
DESIGN SPECIAL
EACH $2,230.00 1 0 $0.00 0 $0.00
195 2105.607
1 1/2" CLEAR
ROCK TON $40.00 30 0 $0.00 0 $0.00
196 2511.501
RANDOM RIPRAP
CLASS III C Y $150.00 8 0 $0.00 0 $0.00
Totals For Change Order 3: $2,104.55 $2,104.55
Project Totals: $526,372.50 $1,392,621.29
R-010111-000 Project Material Status
Line Item Description Units Unit Price
Contract
Quantity
Quantity
This
Pay
Voucher
Amount This
Pay Voucher
Quantity
To Date
Amount
To Date
CO1 Change
Order 7/18/2018 Change Order No. 1 (see change order document for detailed
description)$40,408.53 $40,991.12
CO2 Change
Order 8/24/2018 Change Order No. 2 (see change order document for detailed
description)$5,705.00 $1,630.00
CO3 Change
Order 9/21/2018 Change Order No. 3 (see change order document for detailed
description)$28,210.00 $2,104.55
Contract Change Totals: $74,323.53 $44,725.67
R-010111-000 Contract Changes
No. Type Date Explanation
Estimated
Amount
Amount
Paid
To Date
CITY OF ARDEN HILLS
1245 West Highway 96
Arden Hills, MN 55112
Project No. R-010111-000
Pay Voucher No. 4
13
DATE: October 8, 2018
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: 2019-2021 Agreement for Law Enforcement Services
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
The Council should consider entering into the 2019-2021 Agreement for Law Enforcement
Services with the Ramsey County Sheriff’s Office.
Background
The City of Arden Hills law enforcement services contract with the Ramsey County Sheriff’s
Office expires at the end of this year. This contract is typically renewed every three years by the
member cities. The Ramsey County Sheriff’s Office has been providing policing services to the
City of Arden Hills since 1980. Currently, other cities include Vadnais Heights, Shoreview,
Little Canada, Falcon Heights, North Oaks, and White Bear Township.
The total 2019 budget for the Sheriff’s contract is $9,581,511, and Arden Hills’ share of this is
$1,242,252 or 13 percent of the total budget. This represents a $48,477, or four percent, increase
over the previous year for the City.
The contract will last thru 2021, however, there is a termination clause that allows either party to
terminate the contract at the end of a calendar year with a nine month notice prior to termination.
Attachment
Attachment A: 2019-2021 Agreement for Law Enforcement Services
CONSENT ITEM – 6F
MEMORANDUM
1
AGREEMENT FOR
LAW ENFORCEMENT SERVICES
This is an Agreement between the County of Ramsey (hereinafter referred to as the "COUNTY"), and the
City of Arden Hills (hereinafter referred to as the "MUNICIPALITY"), to provide law enforcement
services to the MUNICIPALITY for the period commencing January 1, 2019.
WHEREAS, the COUNTY has a statutory obligation to provide police protection within Ramsey County;
and
WHEREAS, the COUNTY has previously contracted to provide law enforcement services to the cities of
Arden Hills, Falcon Heights, Little Canada, North Oaks, Shoreview, Vadnais Heights, and to White Bear
Township (hereinafter collectively referred to as the "MUNICIPALITIES"), and
WHEREAS, the MUNICIPALITY has determined that it is in the best interests of the MUNICIPALITY
to continue to contract with the COUNTY for law enforcement services, thereby allowing for the allocation
of overhead and other administrative costs over a larger population; and
WHEREAS, the parties to this Agreement intend to contract for law enforcement functions within the
political boundaries of the MUNICIPALITY through the Ramsey County Sheriff; and
WHEREAS, the COUNTY is agreeable to rendering such services on the terms and conditions hereinafter
set forth; and
WHEREAS, such contracts are authorized and provided for by the provisions of
Minnesota Statutes Sections 471.59 and 436.05, and Laws 1959, Chapter 372.
NOW, THEREFORE, IN CONSIDERATION OF the mutual undertakings set forth herein, the COUNTY
and the MUNICIPALITY agree as follows:
A. SCOPE OF SERVICES
1. The COUNTY agrees, through the Ramsey County Sheriff's Office, to provide law
enforcement services to the MUNICIPALITY which will include, but not be limited to,
the following:
a. Patrol services with random patrolling of residential areas, businesses, parks,
and other public property areas;
b. Enforcement of Minnesota State Statutes and the ordinances of the
MUNICIPALITY;
c. Traffic enforcement including the regular use of radar or laser as a speed
deterrent;
d. Crime prevention programs such as Neighborhood Watch, as well as other
business and residential crime prevention programs;
e. Criminal investigative and crime scene processing services;
f. Follow up on reported crimes with persons who reported the crime including
routine notification by telephone or mail as to the status of the investigation;
g. Responses to medical, fire, and other emergencies;
h. Coordination of volunteer programs such as the Community Affairs Officer and
Reserve Programs;
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i. Driver's license inspections, background checks and license enforcement
services as called for under applicable state law and ordinances of the
MUNICIPALITY;
j. Special event traffic patrol and patrol services for community festivals or
other special events; and
k. Attendance at Public Safety or City Council meetings as requested by the
MUNICIPALITY; and
l. Animal control services.
2. The manner and standards of performance, the discipline of officers, and other matters
incident to the provision of services under this Agreement, and the control of personnel
so employed, shall be subject solely to the control of the COUNTY. In the event of a
dispute between the parties as to the extent of the duties and functions to be rendered
hereunder, or the level or manner of performance of such service, the determination
thereof made by the Sheriff of the COUNTY shall be final and conclusive as between the
parties hereto, subject however, to the provisions of Section A.3. herein.
3. In the event the MUNICIPALITY, through its elected body or authorized agent, notifies
the COUNTY that the MUNICIPALITY is dissatisfied with the assignment of personnel
for the performance of services under this Agreement and requests a change in personnel,
the COUNTY shall make every effort to effect a change in the assignment of personnel,
provided that such a change does not jeopardize the ability of the COUNTY to provide
services to other areas of Ramsey County in a timely and efficient manner.
4. Services shall be provided 24 hours per day and shall be performed by the number of
deputies and other personnel budgeted for in the COUNTY'S Approved Budget for these
services to the MUNICIPALITIES.
5. To facilitate the COUNTY'S performance pursuant to this Agreement, the
MUNICIPALITY agrees that the COUNTY shall have full cooperation and assistance
from the MUNICIPALITY, its officers, agents and employees. The MUNICIPALITY
shall designate a liaison to the Ramsey County Sheriff's Office. The liaison shall attend
meetings of the Sheriffs Contract Communities Committee and shall represent its
respective MUNICIPALITY at the meetings. The purpose of these meetings is to
develop short-term and long range plans and to coordinate and analyze police service, to
develop budget parameters for distributing costs among the MUNICIPALITIES, and
other related public service issues. The Sheriff's Contract Communities Committee shall
also review any disputes which arise between the MUNICIPALITIES and/or Sheriff's
Office and recommend a resolution.
6. The COUNTY shall furnish and supply all necessary labor, supervision, equipment,
communication facilities and dispatching, and supplies necessary to provide services
pursuant to this Agreement.
7. All deputy sheriffs, clerks, and all other COUNTY personnel performing duties
pursuant to this Agreement shall at all times be considered employees of the
COUNTY for all purposes.
8. The name of each of the MUNICIPALITIES that contract with the Sheriff's Office for
law enforcement services shall be affixed to all squad cars and other major pieces of
equipment used primarily within these MUNICIPALITIES.
3
B. ASSUMPTION OF LIABILITIES/INSURANCE
1. Except as otherwise provided, the MUNICIPALITY shall not be called
upon to assume any liability for the direct payment of any salaries, wages, or other
compensation to any COUNTY personnel performing services pursuant to this
Agreement for said MUNICIPALITY, and the COUNTY hereby assumes said liabilities.
2. Except as herein otherwise specified, the MUNICIPALITY shall not be liable for
compensation or indemnity to any COUNTY employee for injury or sickness arising out
of the performance of services pursuant to this Agreement, and the COUNTY hereby
agrees to hold harmless the MUNICIPALITY against any such claim.
3. The MUNICIPALITY, its officers, and employees, shall not be deemed to assume any
liability for the intentional or negligent acts of the COUNTY or the COUNTY'S
employees performing services pursuant to this Agreement, and the COUNTY shall
hold the MUNICIPALITY, its officers, and employees harmless from and shall defend
and indemnify the MUNICIPALITY, its officers, and employees against any claim for
damages arising out of the COUNTY'S performance of services pursuant to this
Agreement.
4. The COUNTY, its officers, and employees shall not be deemed to assume any liability
for intentional or negligent acts of the MUNICIPALITY or of any other officers, agent or
employee thereof, and the MUNICIPALITY shall hold the COUNTY and its officers and
employees harmless from, and shall defend and indemnify the COUNTY and its officers
and employees against any claim for damages arising out of the
MUNICIPALITY'S performance of its obligations pursuant to this Agreement.
5. The COUNTY agrees to maintain, during the term of this Agreement, automobile,
general liability, workers' compensation, and professional liability insurance in amounts
deemed appropriate by the COUNTY. The COUNTY shall name the MUNICIPALITY
as an additional insured on these policies except for the workers' compensation policy.
The MUNICIPALITY agrees to pay, as a part of the actual cost as provided in Section 6
below, a pro rata share of the COUNTY'S insurance costs. These costs shall include the
costs for any assessments and credits for any dividends by participating in any insurance
pools or trusts. The COUNTY may elect to self-insure all or any portion of these risks. If
the COUNTY cannot obtain insurance and/or elects to self-insure, the MUNICIPALITY
shall pay a pro rata share of the costs of self-insurance, based on each
MUNICIPALITY'S share of the approved annual budget. Insurance costs as they relate to
insurance coverage shall include premiums and deductibles. Costs of self-insurance shall
include reserves, claims and damage payments, and administration costs required to
maintain self-insurance.
6. The MUNICIPALITY acknowledges that the COUNTY may, in an effort to provide the
best insurance coverage at the most economical cost, become a member of the
Minnesota Counties Insurance Trust or some similar organization; and the
MUNICIPALITY further acknowledges that membership in such an organization may be
for a fixed minimum term and may expose the COUNTY to some type of contingent
cost liability, such as debts, obligations and liabilities, in the event that the COUNTY
withdraws its membership. The MUNICIPALITY agrees to reimburse the COUNTY for
the MUNICIPALITY'S pro rata share of any such contingent cost liability arising during
the term of this Agreement for Law Enforcement Services and assessed against the
COUNTY. Upon notification to the COUNTY of any such contingent cost liability, the
4
COUNTY will notify the MUNICIPALITY in a timely manner.
C. TERM OF AGREEMENT/TERMINATION
1. The term of this Agreement shall commence on January 1, 2019, and shall
continue through December 31, 2021 ("Term").
2. If either party intends not to renew this Agreement at the end of its Term, the party must
notify the other party and other MUNICIPALITIES in writing at least nine (9) calendar
months prior to the end of the contract Term. If either party has not approved a successor
agreement at the end of the Term, the COUNTY will continue to provide law
enforcement services in accordance with this Agreement.
3. Either party may terminate this Agreement at the end of a calendar year and prior to the
end of the Term of the Agreement by notifying the other party to this Agreement and the
other MUNICIPALITIES in writing of their intent to terminate the Agreement at least
nine (9) calendar months prior to the end of the calendar year.
4. Notice to the COUNTY shall be given to the County Manager and Ramsey County
Sheriff, and Notice to the MUNICIPALITY shall be given to the MUNICIPALITY'S
City Manager. Notice to the other MUNICIPALITIES will be given in accordance with
the notice provisions of the contracts between the COUNTY and the other
MUNICIPALITIES.
D. COST AND PAYMENT
1. The MUNICIPALITY agrees to pay the COUNTY the actual cost of providing all
services covered by this Agreement. Actual cost shall mean the MUNICIPALITY'S pro
rata share of the COUNTY'S total cost of providing patrol and police protection services
as described in this Agreement to the MUNICIPALITIES with which the COUNTY
has agreements for the current contract year, including, but not limited to the following:
salaries of employees engaged in performing said services, including vacation and sick
leave; mileage; uniforms; public employees retirement contributions; workers'
compensation, automobile, general liability and police professional liability insurance
costs or the cost of self-insurance; general overhead, including indirect expenses and
supplies, radio unit expense, and health and welfare expense. The term "costs" as used
herein shall not include items of expense attributable to services or facilities normally
provided or available to all cities within the COUNTY as part of the COUNTY'S
obligation to enforce state law. Computation of actual costs hereunder shall be made by
the Ramsey County Finance Department based on information provided by the Sheriff.
2. During the term of this Agreement, the COUNTY shall annually submit a Budget
Estimate for the following year of services to the
MUNICIPALITY no later than August l of the current year. Said Budget Estimate will
be for the limited purpose of better enabling the MUNICIPALITY to estimate its annual
budget and tax levy. It is understood by the parties to this Agreement that said Budget
Estimate shall in no way prevent the COUNTY from charging its actual costs.
3. If the MUNICIPALITY does not allocate the necessary funding for its
proportionate share of the COUNTY'S Approved Budget to the MUNICIPALITIES for a
given year, the MUNICIPALITY and the COUNTY must meet by January 31 of the
budget year in question to review and reach agreement on modifications to service levels
provided by the COUNTY that are consistent with the MUNICIPALITY'S budget and
5
that recognize the impact of these service level changes to other MUNICIPALITIES that
contract with the COUNTY for these services.
4. Unless the COUNTY and MUNICIPALITY have reached agreement pursuant to the
prior paragraph for a change in the MUNICIPALITY'S contribution, the COUNTY shall
bill the MUNICIPALITY on a monthly basis in advance in an amount equal to one-
twelfth (1/12) of the Budget Estimate for services to the MUNICIPALITY. The
MUNICIPALITY shall pay the COUNTY within 45 days of receipt of the
monthly statement. At the close of the contract year, the COUNTY will reconcile the
current year Budget Estimate and current year actual costs, shall provide a copy of
the current year actual cost to the MUNICIPALITY, and shall either give a credit
to the MUNICIPALITY or bill the MUNICIPALITY for additional costs in excess
of the Budget Estimate.
E. GENERAL PROVISIONS
1. Notice to the COUNTY shall be given to the County Manager and Ramsey County
Sheriff, and Notice to the MUNICIPALITY shall be given to the MUNICIPALITY'S
City Manager. Notice to the other MUNICIPALITIES will be given in accordance
with the notice provisions of the contracts between the COUNTY and the
other MUNICIPALITIES.
2. It is understood that prosecutions for violations of ordinances or state statutes, together
with disposition of all fines collected pursuant thereto, shall be in accordance with state
statutes, state rules, and judicial orders.
3. The Ramsey County Sheriff’s Office shall submit to the MUNICIPALITY quarterly
activity reports detailing the activities of the Sheriff’s Office under this agreement within
the MUNICIPALITY. Said reports shall contain, at a minimum, the number of calls
answered and the number of citations issued. However, no information will be provided
which would violate the State Data Practices Act.
4. The MUNICIPALITY may contract with the COUNTY for additional law enforcement
services above and beyond those provided in this Agreement.
5. Any alterations, variations, modifications, or waivers of provisions of this Agreement
shall only be valid when they have been reduced to writing, signed by authorized
representatives of the COUNTY and the MUNICIPALITY and attached to the
original of this Agreement.
6
IN WITNESS WHEREOF, the MUNICIPALITY, by resolution duly adopted by its Council has
caused this Agreement to be signed by Mayor David Grant and City Administrator Dave Perrault, and the
seal of the MUNICIPALITY to be affixed hereto on the _________of __________, 2018 and the
COUNTY, by resolution of its Board of County Commissioners, has caused this Agreement to be signed
by the Chair and Chief Clerk of said Board on the _______ day of ___________________.
COUNTY OF RAMSEY CITY OF ARDEN HILLS
By:____________________________ By:____________________________
Jim McDonough, Chair David Grant
Board of Ramsey County Commissioners Mayor
By:____________________________ By:____________________________
Janet Guthrie, Chief Clerk Dave Perrault
Board of Ramsey County Commissioners City Administrator
APPROVAL RECOMMENDED:
By:____________________________
Jack Serier
Sheriff of Ramsey County
APPROVED AS TO FORM:
By:____________________________
Assistant Ramsey County Attorney
Page 1 of 1
DATE: October 8, 2018
TO: Honorable Mayor and City Councilmembers
David Perrault, City Administrator
FROM: Sue Polka, Public Works Director/City Engineer
SJECT: Highway 10 Watermain Project – Grant Agreement
Resolution 2018-037
Budgeted Amount: Actual Amount: Funding Sources:
$500,000 $500,000 MN Public Facilities Authority Funds
Council Should Consider
The City Council is requested to approve Resolution 2018-037, Resolution Authorizing the City
of Arden Hills to submit Information to the Minnesota Public Facilities Authority and to Enter
into a Grant Agreement for the City of Arden Hills.
Background/Discussion
Staff is working on compiling information for the Minnesota Public Facilities Authority for the
$500,000 grant for the Highway 10 watermain replacement project (Attachment A). A
resolution is required to be submitted along with the additional information. Resolution 2018-
037 is attached (Attachment B) for Council consideration and approval.
Attachments
Attachment A: 2018 Special Appropriations Funds
Attachment B: Resolution 2018-037
CONSENT ITEM – 6G
MEMORANDUM
2018 Special Appropriation Funds
June 2018
Minnesota Public Facilities Authority
First National Bank Building, Suite W820
332 Minnesota Street
Saint Paul, MN 55101-1378
Phone 651-259-7469 or 1-800-657-3858 (Outside Metro Area)
TTY/TDD: 651-296-3900
www.mn.gov/pfa
2018 Special Appropriation Funds
Application Index
General Information .............................................................................................................. 3
State General Obligation (G.O.) Bond Appropriation ................................................................. 3
Resources .................................................................................................................................... 4
Grant Application Forms ........................................................................................................ 5
Form 1 – Project Contacts .......................................................................................................... 5
Form 2 – Project Information ..................................................................................................... 6
Form 3 – Tax Compliance Certification Checklist ..................................................................... 10
Form 4 – Project Budget (Sources and Uses) – Instructions .................................................... 11
Special Appropriation Resolution – Instructions ..................................................................... 13
2018 Special Appropriation Checklist ...................................................................................... 15
Appendices .......................................................................................................................... 17
A – Minnesota State Prevailing Wages-Required Construction Contract Language ............... 17
B – Real Property Declaration and Waiver Requirements (including examples) .................... 18
C – Job Reporting Form Template ............................................................................................ 29
Minnesota Public Facilities Authority
2018 Special Appropriation Funds
General Information
As a recipient of a special appropriation from the 2018 Minnesota Legislature, you will be required to
enter into a grant agreement with the Minnesota Public Facilities Authority (PFA) for the project funding.
Prior to receiving a grant agreement from the PFA, you will need to complete and submit this application
and the information listed on the Special Appropriation checklist, applicable to your project. This
application addresses project requirements for State general obligation bond financed projects and
contains the following information:
•Special appropriation forms (see budget form in separate Excel file)
•Checklist of documents to be submitted
•Example special appropriation resolution
•State prevailing wage contract language
•Example declaration form and waiver request
•Jobs reporting form template
Information requested in these forms and accompanying checklist is needed to meet the requirements
stated below. Submitted information is incorporated as a part of the grant agreement once executed.
State General Obligation Bond Appropriation
Projects financed with the proceeds of state general obligation bonds are subject to requirements of the
Minnesota Constitution, state statutes, appropriation bill language and state accounting policies. Projects
must have a public purpose and public ownership. The grantee must demonstrate its ability to fully fund
the project and, once constructed, be able to operate and maintain the facility (sewer, storm and/or water
system).
General obligation bond proceeds can only be used for items specified in the appropriation bill language
and must be for eligible capital expenditures. Costs incurred before May 31, 2018 are not eligible for
reimbursement under the grant agreement.
If project costs are in excess of the funds appropriated, or if the appropriation language requires a non-
state match or contribution, the grantee must provide documentation that needed cash, financing, other
grants, etc., are in place before a grant agreement will be offered to the grantee.
Grantees must follow the state Uniform Municipal Contracting Law and other applicable requirements
(bidding, special requirements for out-of-state contractors, workers compensation, etc.) in the
construction of the project. State prevailing wage rates apply to the project (available from the Minnesota
Department of Labor and Industry, Labor Standards Division 651/284-5091 www.DOLI.state.mn.us). The
grant agreement will identify contract requirements that must be included in the bid documents. It is the
grantee’s responsibility to incorporate all applicable requirements for their project.
Some requirements stay with the project after the funds are disbursed and the project is completed. A
declaration that identifies the real property as “bond-financed property” must be filed with the County
Recorder’s office. For projects located within roads, highways or utility or transit corridors, easements or
rights of way, where recordings would be problematic, a waiver to the declaration recording requirement
may be requested from the Commissioner of Management and Budget (MMB). Example declaration and
waiver requests are provided.
Form 3 is the Tax Compliance Certification Checklist. The City may need to consult with their attorney in order to
complete the checklist.
Resources
Following are links to Minnesota Management and Budget’s website. See the Capital Grants Manual
for information on the requirements and process, and the Agreements section for samples of
agreements and applicable instructions. PFA staff will be producing your agreement, using
information provided in the application.
Capital Grants Manual: https://mn.gov/mmb/debt-management/capital-projects/capital-grants-
manual/
GO Bond/General Fund Grant Agreements: https://mn.gov/mmb/debt-management/capital-
projects/grant-agreements/
Submit completed forms, supporting documents and resolution to:
Minnesota Public Facilities Authority
First National Bank Building, Suite W820
332 Minnesota Street
Saint Paul, MN 55101-1378
MINNESOTA PUBLIC FACILITIES AUTHORITY
2018 Special Appropriation Forms
Form 1 – Project Contacts
Applicant Information
Applicant Name County
Contact Person Telephone
Contact Person Title E-mail
Address
Address
Applicant DUNS No.
Applicant’s State of Minnesota Vendor No.
Authorized Official Telephone
Title E-mail
Consultants and Advisors
Consulting Engineer Name Telephone
Engineering Firm E-mail
Person responsible for Minnesota prevailing wage compliance monitoring:
Name Telephone
Firm E-mail
MPCA/MDH Engineer Telephone
Will a Public Utilities Commission be responsible for operation & maintenance of the project? If so, provide
information below.
PUC Contact Person Telephone
PUC Title E-mail
Address
MINNESOTA PUBLIC FACILITIES AUTHORITY
2018 Special Appropriations
Form 2 – Project Information (attach additional sheets if necessary)
1. Provide a brief description of the project:
Describe the project service area and provide a map of the area:
Identify the type and number of benefitting properties in the project service area:
Identify the major non-residential users that will be part of the project:
2. Identify proposed sources of project financing (aside from the special appropriation)
Source Amount Requested Contact Person/Phone Status
Additional information on other sources of project financing:
3.Provide estimated dates for:
Submittal of Plans and Specifications:
MN Pollution Control Agency (MPCA) or MN Department of Health (MDH) Approval:
Advertising for Bids:
Open bids:
Award bids:
Start Construction:
End Construction:
4.Specify the sources of revenue that will be used to pay the facility operation and maintenance costs for the
applicable fund (sewer, storm or water). Discuss current rates and any recent or planned rate increases. Discuss
current charges for new connections and any recent or planned access increases. Include a copy of the current
rates.
5. Identify any private activity considerations/concerns with the project (such as a contract with a private entity
for operation of the facility, or large commercial or industrial users charged under a different rate structure.)
Is there a contract/agreement with another entity to operate or manage the sewer system (i.e. private operator
agreement)? If yes, please submit a copy of the contract/agreement.
Yes
No
6. For projects where the applicant will issue bonds, commit city cash, or use any other sources to provide
required non-state contribution, or demonstrate total project funding, provide details and a schedule for these
actions, and indicate the source(s) of revenue for repayment of the bonds, if needed. (i.e., net revenue,
assessments)
7.Identify whether the project site(s) are owned by the applicant, leased by the applicant, or other (specify):
If the project is leased or if an easement not in the public right of way is part of the G.O. bond financed project,
complete the MMB Checklist for Ground Leases and Easements and submit to PFA.
8.Will any of the project occur in or along a State Trunk Highway? If yes, please explain.
MINNESOTA PUBLIC FACILITIES AUTHORITY
2018 Special Appropriations
Form 3 – Tax-Compliance Certification Checklist
Applicant:
Person Completing Form:
Date Form Completed:
Applicant’s Tax Compliance Officer:
Description of Financed Assets:
Item Question Response
Yes/No
1
Ownership
1 Does the Applicant own all of the project assets to be financed
(land, facilities, buildings)?
2
Lease and Other
Rights
2 Is any part of a Financed Asset leased pursuant to a lease or
similar agreement for more than 50 days?
3
Management or
Services
Agreements
3 Has the Applicant entered into an agreement with another entity
to manage the operation of the Financed Assets? (for example,
odes a private entity operate the System on behalf of the
Applicant)
4
Output
Agreements &
Other Use
4 Has the Applicant entered into any agreement with an individual
or entity that grants special legal rights to the Financed Asset or
permits any entity to purchase output of the system other than
at retail (e.g., has the Applicant entered into a take agreement, a
take or pay agreement, a requirements agreement, or similar
agreement related to output from the Financed Assets)?
5
Legal Review
5 If the answer to 2, 3 or 4 is “Yes”, has the City’s attorney or bond
counsel reviewed the agreements for conformance with IRS tax-
exempt rules and regulations?
Minnesota Public Facilities Authority
2018 Special Appropriation
Form 4 – Budget (Sources and Uses)
Instructions
Form 4 is a separate Excel spreadsheet with built-in formulas. Using the separate Excel version of this
form, provide a draft Form 4 Budget prior to bidding, including estimated start and end dates.
After final project costs are determined, please submit a revised Form 4 Budget, with start and end
dates.
List the activities that apply to your project, and were described in the legislation. Matching funds must
be used for activities described in the legislation.
Minnesota Public Facilities Authority
2018 Special Appropriation
Form 3 - Project Budget (Sources and Uses)
Applicant:Project:Date:
1.Non-Construction Costs
A.-
B.-
C.-
D.-
E.-
Non-Construction Subtotal -$ -$ -$ -$ -$
2.Construction Costs
A.-
B.-
C.-
D.-
E.-
F.-
Construction Subtotal -$ -$ -$ -$ -$
Project Total -$ -$ -$ -$ -$
Notes:
(1)
(2)Uses must be supported by professional services agreement (for engineering/design, etc.) and fixed price, as-bid construction contract.
End Date
Total Requested
From
Appropriation Total Project Cost
If a non-state contribution or match is required by the legislation, or if project costs are in excess of the appropriation, this must be shown on the budget and appropriate
documentation submitted. Required matching funds must be used only on activities described in the legislation. Total project funding can include costs not included in
the legislation.
Uses of Funds (2)
Sources of Funds (1)
Start Date
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Minnesota Public Facilities Authority
2018 Special Appropriation Resolution
Instructions
PFA staff will provide the applicant with an application/agreement resolution that has been customized
with the appropriate legislative citation, which needs to be completed and adopted by the applicant’s
governing body.
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Minnesota Public Facilities Authority
2018 Special Appropriation Checklist
This checklist provides a general listing of items that may apply to a project. Contact the PFA loan
officer if you have questions regarding the applicability of particular items to your project.
The following items must be submitted to the PFA with the application
Forms 1-3, as applicable, including Minnesota Management and Budget Checklist for Ground Leases
and Easements, if easements not in public right of way
Resolution of applicant (Semi-customized example provided by PFA)
For Special Districts, a copy of the organizational documents or Inter-municipal or Joint Powers
Agreement (enacted) if more than one municipality involved in project
Amortization schedules for any debt on systems impacted by the project.
The most recently approved audit/financial report.
The following items are to be submitted to the PFA prior to grant award
Revised Form 3 (Budget) based on as-bid costs.
Bid tabulation/engineer’s recommendation of award.
Copy of the fixed price construction contract, along with the payment and performance bond
Documentation of total project funding, including matching funds, if required
Copy of adopted water/wastewater/storm water ordinance and rate structure(s), as appropriate
Annual operating budget for the system(s).
Copy of adopted resolutions and meeting minutes relating to the project
If applicable, copy of draft or final agreement with service provider for operation and
maintenance of system, with costs based on the tasks and responsibilities described in the
operation and maintenance manual and management plan. All use contracts for GO Bond funded
projects must be approved by MN Management and Budget. Additional information can be
found in the Capital Grants Manual.
Approval letter for construction project plans and specifications from the MPCA or MDH, as
appropriate
Documentation of applicant’s ownership of property, including legal description
Documentation of recorded utility easements, where needed
Any other information requested by PFA to support the application
The following items are to be submitted to the PFA prior to disbursement of funds
A Disbursement Request Form with supporting documentation such as invoices for engineering
and construction, etc.
Documentation that the Real Property Declaration has been recorded and/or a Waiver
Certification for the recording of the Real Property Declaration from MN Management and
Budget.
Minnesota Public Facilities Authority
2018 Special Appropriation
APPENDIX A
State Prevailing Wages - Required Construction Contract Language
Include the language below in all construction contracts:
Pursuant to Minnesota Statutes 177.41 to 177.44 and corresponding Rules 5200.1000 to 5200.1120,
this contract is subject to the prevailing wages as established by the Minnesota Department of Labor
and Industry. Specifically, contractors and subcontractors must pay all laborers and mechanics the
established prevailing wages for work performed under the contract. Failure to comply with the
aforementioned may result in civil or criminal penalties.
Insert the applicable Minnesota wage determination into all proposals and all contracts.
Payrolls/Records
The contractor and subcontractor shall furnish to the OWNER copies of any or all payrolls not more
than 14 days after the end of each pay period. The payrolls must contain all of the data required by
Minnesota Statutes Section 177.30. Subcontractors must furnish payrolls to the contractor. The
OWNER may examine all records relating to wages paid laborers or mechanics on work to which
Minnesota Statutes Sections 177.41 to 177.44 apply.
Posting of Wage Rates/Required Posters
Each contractor and subcontractor performing work on a public project shall post on the project the
applicable prevailing wage rates and hourly basic rates of pay for the county or area within which the
project is being performed, including the effective date of any changes thereof, in at least one
conspicuous place for the information of the employees working on the project. The information so
posted shall include a breakdown of contributions for health and welfare benefits, vacation benefits,
pension benefits, and any other economic benefits required to be paid.
For more information regarding prevailing wage and its application, contact:
Minnesota Department of Labor and Industry
Prevailing Wage Unit
443 Lafayette Road N.
St. Paul, MN 55155
Phone: (651) 284-5091
E-mail: dli.prevwage@state.mn.us
Web: http://www.dli.mn.gov/LS/PrevWage.asp
Minnesota Public Facilities Authority
2018 Special Appropriation
APPENDIX B
Real Property Declaration and Waiver Requirements
A recipient receiving an appropriation of state general obligation bond proceeds is required to:
-Record a Real Property Declaration that identifies the properties on which the recipient uses
PFA funds as “state bond financed property
or
-Request a waiver from Minnesota Management and Budget (MMB) from the recording
requirement, and sign a Waiver Certification
and/or
-Both record a Real Property Declaration and request a waiver/sign a Waiver Certification
Recipients must provide a copy of the recorded Declaration and/or signed Waiver Certification and/or a
copy of the recorded Declaration to PFA and MMB prior to disbursement of money for construction
activities or as soon thereafter as possible.
Real Property Declaration - The recorded Real Property Declaration places limitations on the use and sale
of real property improved with state bond proceeds under Minn. Stat. Sec. 16A.695 and the Fourth Order
Amending Order of the Commissioner of Finance dated July 30, 2012 (the “Commissioner’s Order”). Some
activities needing this: treatment plants, ponds, lift stations, water towers, demolition sites. Recipients
should have an attorney draft the Declaration and confirm the accuracy of the recordable parcel(s).
Real Property Declaration Recording Waiver - Section 7.02 of the Commissioner’s Order allows the
Commissioner of Minnesota Management and Budget (MMB) to waive the declaration recording
requirement for projects or portions of projects located within roads, highways or utility or transit
corridors, easements or rights or way where recording would be problematic. If your project, or a portion
of it fits this description, the recipient should request a waiver from the recording requirement from
MMB.
If MMB grants the waiver from the recording requirement, the recipient will need to sign a Waiver
Certification for those parts of the project, in which the recipient acknowledges that those project areas
are “state bond financed property”. A description (legal description not needed) and/or map of the
project areas should be attached to the Waiver Certification.
The following documents are attached:
•Example Real Property Declaration
•Information for Requesting a Waiver from Real Property Filing
•Example Letter to MMB Requesting Approval of a Waiver
•Example MMB Waiver Certification
Minnesota Public Facilities Authority
Example Real Property Declaration
FOR USE BY FILING OFFICER ONLY
REAL PROPERTY DECLARATION
The undersigned has the following interest in the real property located in the County of ________, State of
Minnesota, that is legally described in Exhibit A attached and all facilities situated thereon (collectively, the
“Restricted Property”):
(Check the appropriate box.)
a fee simple title
a lease
an easement,
and as owner of such fee title, lease or easement, does hereby declare that such interest in the Restricted Property is
made subject to the following restrictions and encumbrances:
A.The Restricted Property is bond financed property within the meaning of Minn. Stat. Sec. 16A.695, is
subject to the encumbrance created and requirements imposed by such statute, and cannot be sold,
mortgaged, encumbered or otherwise disposed of without the approval of the Commissioner of Minnesota
Management and Budget, which approval must be evidenced by a written statement signed by the said
commissioner and attached to the deed, mortgage, encumbrance or instrument used to sell or otherwise
dispose of the Restricted Property; and
B.The Restricted Property is subject to all of the terms, conditions, provisions, and limitations
contained in that certain Agreement between the Minnesota Public Facilities Authority and (Borrower Name)
_____________for Project No. ___________, and dated (Approval Date) _________.
The Restricted Property shall remain subject to this State of Minnesota General Obligation Bond Financed Declaration
for 125% of the useful life of the Restricted Property or until the Restricted Property is sold with the written approval
of the Commissioner of Minnesota Management and Budget, at which time it shall be released therefrom by way of a
written release in recordable from signed by both the Chair of the Minnesota Public Facilities Authority and the
Commissioner of Minnesota Management and Budget, and such written release is recorded in the real estate records
relating to the Restricted Property. This Declaration may not be terminated, amended, or in any way modified
without the specific written consent of the Commissioner of Minnesota Management and Budget.
, a
«BorrowerName»
By:
Title:
Dated:
By
Title:
Dated:
STATE OF MINNESOTA )
) ss.
COUNTY OF )
This forgoing instrument was acknowledged before me this ___ day of ___________, 20__, by
_________________________the _________________[insert name and title of first signatory], and
__________________, the ________________________[insert name ant title of second signatory],
respectively, of the_____________________, a _______________________, [insert name and description of
the entity receiving the funds].
Notary Public
This Declaration was drafted by:
[insert name and address]
Exhibit A
LEGAL DESCRIPTION
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Minnesota Public Facilities Authority
INFORMATION FOR REQUESTING A WAIVER FROM REAL PROPERTY FILING
REQUIREMENTS AND EXAMPLE LETTER AND CERTIFICATION
Per the Minnesota Management and Budget’s (MMB) Fourth Order Amending Order of
Commissioner of Finance, waiver requests may be submitted to the real property declaration filing
requirement for projects that “acquire or better real property within roads, highway or utility or
transit corridors, easements or rights of way” where the recording of the “declaration otherwise
required would be unduly onerous or impracticable”.
Provide the following information for MMB’s evaluation:
1. A formal request to the Commissioner of MMB and justification by the City for waiver of
Real Property Declaration requirement in accordance with Section 7.02 (b) of the Order.
2. Identify the PFA program (Wastewater Infrastructure Fund (WIF)) that is expected to
finance the project.
3. A project description as determined within the application and approved by USDA Rural
Development
4. A map reflecting actual location of property to be improved
The request may be submitted electronically to Trudy Halla Trudy.Halla@state.mn.us at MMB for
review and response.
MMB’s mailing address is:
Mr. Myron Frans, Commissioner
Minnesota Management and Budget
ATTN: Ms. Trudy Halla
400 Centennial Office Building
658 Cedar Street
Saint Paul, MN 55155
Please also copy your PFA loan officer on the waiver request.
Important: If MMB approves the waiver request, approval will be granted conditionally until
MMB’s receipt of a signed certification. PFA will mail the certification form to the borrower after
loan approval. An example certification form is on the following page. The executed waiver form
and certification is to be provided to PFA prior to disbursement of money for construction
activities. Some projects may include components that will require both a real property
declaration and a waiver request. Contact your PFA loan officer with any questions.
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Example Letter to MMB Requesting Approval of a Waiver
(Put on City Letterhead)
_________________, 2018
Commissioner of Minnesota Management and Budget
c/o Trudy Halla
Minnesota Management and Budget
400 Centennial Office Building
658 Cedar Street
St. Paul, MN 55155
RE: Real Property Declaration Waiver Request - _______________ Project
MPFA-SPAP-G-___________ [insert project number assigned by MPFA]
Dear Commissioner:
Through the Minnesota Public Facilities Authority (“PFA”), the City of ___________________
has been awarded a Special Appropriation from the 2017 Minnesota Legislature for a project
within its jurisdiction. The project is described as follows:
[insert description)
Projects funded in whole or in part with State bond proceeds, so the City must comply with the
requirements applicable to Real Property Declarations set forth in Section 7.02 of Minnesota
Management and Budget’s (MMB’s) Fourth Order Amending Order of Commissioner of Finance
dated July 30, 2012 (the “Commissioner’s Order”).
[use one of the following two paragraphs:]
[if the entire project is eligible for a waiver] This letter constitutes the City’s written request for
a waiver of the Declaration requirement because the entire project lies within roads, highways
or utility or transit corridors, easements or rights of way, and the recording of the Declaration
against such property would be unduly onerous or impracticable. I understand that the City
will have to sign a Waiver Certification that the property improved by the funding described
above is State bond financed property and cannot be sold, encumbered or otherwise disposed
of without the approval of the Commissioner of MMB.
[if only a portion of the project is eligible for a waiver] This letter constitutes the City’s written
request for a waiver of the Declaration requirement for the portion of the project within roads,
highways or utility or transit corridors, easements or rights of way, where the recording of the
Declaration against such property would be unduly onerous or impracticable. I understand
that the City will have to sign a Waiver Certification that the property subject to the waiver is
State bond financed property and cannot be sold, encumbered or otherwise disposed of
without the approval of the Commissioner of MMB. I also understand that the City will be
required to record a real property Declaration for the remaining parcel(s) of land in the project
that is/are not eligible for the waiver, stating that such parcel(s) is/are State bond financed
property and cannot be sold, encumbered or otherwise disposed of without the approval of
the Commissioner of MMB.
I am including for your review a map which shows the location of the project. If you need any
additional information, please contact me at (___)__________________.
Sincerely,
cc: ____________, PFA [insert name of PFA loan officer]
Example Minnesota Management and Budget
Certification- Waiver from Filing Requirements
State of Minnesota
General Obligation Bond Financed Property
The undersigned has a fee simple, leasehold and/or easement interest in the real property
located in the County(ies) of _____________, State of Minnesota that is generally described or
illustrated graphically in Exhibit A attached and all facilities situated thereon (the “Restricted
Property”) and acknowledges that the Restricted Property is or may become State bond-financed
property. To the extent that the Restricted Property is or becomes State bond-financed property,
the undersigned acknowledges that:
A. The Restricted Property is state bond financed property within the meaning
of Minn. Stat. Sec. 16A.695, is subject to the encumbrance created and
requirements imposed by such statute, and cannot be sold, mortgaged,
encumbered or otherwise disposed of without the approval of the
Commissioner of Minnesota Management and Budget;
B. The Restricted Property is subject to the provisions of the
_________________________________________________________ [title of
grant or loan agreement] between ________________________________
[State agency providing the grant or loan] and
_____________________________________ [name of undersigned grantee or
borrower], dated ________________, 20___; and
C. The Restricted Property shall continue to be deemed state bond
financed property for 125% of the useful life of the Restricted Property or until
the Restricted Property is sold with the written approval of the Commissioner
of Minnesota Management and Budget.
Date: __________________, 20____
_____________________________________, a
________________________________ [name
and description of the grantee or borrower]
By: ________________________________
Name: _______________________________
Title: _______________________________
By: ________________________________
Name: _______________________________
Title: _______________________________
Exhibit A
GENERAL DESCRIPTION OF RESTRICTED PROPERTY
[Insert a narrative or graphic description of the Restricted Property. It need not be a legal
description.]
Minnesota Public Facilities Authority
2018 Special Appropriation
APPENDIX C
JOB REPORTING FORM TEMPLATE
Minnesota Statutes Section 16A.633, subdivision 4, requires reporting on jobs created or
retained as part of the project. An example of the job reporting template is below. A form
specific for your project will provided to you after grant award. Contact your loan officer with
any questions about the job reporting requirements.
MN Jobs Reporting spreadsheet for capital projects funded thru the MN Public Facilities Authority
part 1. PFA project info:
Recipient Proj id Award dt Award Amts
Heron Lake CW0723 11/10/16 1,492,453$
part 2. jobs reporting fields for MMB's database (blue-shaded fields to be completed by recipients):
Project Name
(must be unique within
MMB's database)
Project
Start
Date
Project
End
Date
Main County
for the Project Job Type
Hourly
Pay Range
Number of
Hours Paid
for Jobs:
Created
Number of
Hours Paid
for Jobs:
Retained
Heron Lake PFA CW0723 Jackson Engineering/Oth Less than $10.00
Engineering/Oth $10.00 - 15.00
Engineering/Oth $15.01 - 20.00
Instructions:Engineering/Oth $20.01 - 25.00
Engineering/Oth $25.01 - 30.00
Engineering/Oth $30.01 - 35.00
Engineering/Oth $35.01 - 40.00
Engineering/Oth more than $40.00
Construction Less than $10.00
-Project Start Date Construction $10.00 - 15.00
-Project End Date Construction $15.01 - 20.00
-Number of Hours Paid, by:Construction $20.01 - 25.00
Category (jobs created / jobs retained)Construction $25.01 - 30.00
Job type (Engineering/Other Professional; Construction; or Other Construction $30.01 - 35.00
Hourly pay range Construction $35.01 - 40.00
Construction more than $40.00
Other Less than $10.00
MN Public Facilities Authority Other $10.00 - 15.00
1st National Bank Building * project loan officer:Other $15.01 - 20.00
332 Minnesota St, Suite W820 Becky Sabie Other $20.01 - 25.00
Saint Paul, MN 55101-1378 651 259-7470 Other $25.01 - 30.00
mn.gov/deed/pfa Rebecca.Sabie@state.mn.us Other $30.01 - 35.00
Other $35.01 - 40.00
Other more than $40.00
Only the blue-shaded columns need to be completed by recipients:
MPFA-CWRF-L-043-FY17
Construction of a new influent lift station and rehabilitation of the existing wastewater stabilization pond system
Please return this completed worksheet (after project completion) by email to the
PFA project loan officer *
Clean Water SRF Bond Fund
Funding ID (s)Program Description (s)
Engineering
/Other
Professional
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2018-037
RESOLUTION AUTHORIZING THE CITY OF ARDEN HILLS (GRANTEE) TO
SUBMIT INFORMATION TO THE MINNESOTA PUBLIC FACILITIES AUTHORITY
AND TO ENTER INTO A GRANT AGREEMENT FOR THE CITY OF ARDEN HILLS
WHEREAS, under the provisions contained in Minnesota Laws of 2018, Chapter 214,
Article 1, Section 22, Subd. #4, the 2018 Legislature appropriated $500,000 for a one-time grant
to the City of Arden Hills (Grantee) to install a water main extending along Highway 10 from
Highway 96 to Interstate Highway 35W (Project Description); and
WHEREAS, to receive this money, the Grantee must submit required information and
enter into a Grant Agreement with the Minnesota Public Facilities Authority.
NOW THEREFORE BE IT RESOLVED that the City of Arden Hills (Grantee) has the
legal authority to apply for the grant, and the financial, technical, and managerial capacity to ensure
proper construction, operation and maintenance of the project for its design life.
BE IT FURTHER RESOLVED that the Grant Agreement shall be executed on behalf of
the City of Arden Hills (Grantee) by the signature of its Mayor and its City Administrator. In the
event of disability or resignation or other absence of either such officer, the Grant Agreement may
be signed by the manual signature of that officer who may act on behalf of such absent or disabled
officer. In case either such officer whose signature shall appear on the Grant Agreement shall
cease to be such officer before delivery of the Grant Agreement, such signature shall nevertheless
be valid and sufficient for all purposes, the same as if he or she had remained in office until
delivery.
ADOPTED this 8th day of October 2018, by the City Council of the City of Arden Hills.
CITY OF ARDEN HILLS
By: __________________________________________
David Grant, Mayor
and:_________________________________________
Dave Perrault, City Administrator
Page 1 of 1
PUBLIC HEARINGS– 8A
MEMORANDUM
DATE: October 8, 2018
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Julie Hanson, City Clerk
SUBJECT: Public Hearing to Consider Approval of Liquor License Application – Jimmie’s
Old Southern BBQ, LLC
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
Council Should Consider
Holding a public hearing to consider approval of a liquor license for a new business, Jimmie’s
Old Southern BBQ.
Background/Discussion
Jimmie’s Old Southern BBQ, LLC has requested an On-Sale Wine and Sunday liquor license for
their new restaurant, Jimmie’s Old Southern BBQ. They will be located at 3845 Lexington
Avenue North, Arden Hills, Minnesota.
Staff is in receipt of all the necessary paperwork and associated fees, and background checks
have been successfully completed by the Ramsey County Sheriff’s Office.
All required information will be submitted to the Minnesota Department of Public Safety
Alcohol & Gambling Enforcement upon approval of the license by the City Council. The State
can then proceed with its next steps in the approval process.
It should be noted that this restaurant will be located at the new Lexington Station II building,
which is currently under construction, so the City liquor license will not be formally issued until
a fire inspection by the Lake Johanna Fire Department has been conducted and a Certificate of
Occupancy has been issued by the City.