HomeMy WebLinkAbout10-15-18-WSAGENDA ITEMS
Tobacco Vendor Public Comment
Julie Hanson, City Clerk
MEMO.PDF
ATTACHMENT A.PDF
2040 Comprehensive Plan Update
Jane Kansier, City Planner
Eric Zweber, WSB & Associates
MEMO.PDF
ATTACHMENT A.PDF
Annual Permanent Sign Renewals
Julie Hanson, City Clerk
MEMO.PDF
Communications Survey Results
Dawn Skelly, Communications Coordinator
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Hazelnut Park Future Plans Discussion
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
TCAAP Public Forum Planning Discussion
Dave Perrault, City Administrator
MEMO.PDF
TCAAP Negotiator Discussion
Dave Perrault, City Administrator
MEMO.PDF
Council Request Tracker
Dave Perrault, City Administrator
MEMO.PDF
COUNCIL/STAFF COMMENTS
ADJOURN
Mayor:
David Grant
Councilmembers:
Brenda Holden
Fran Holmes
Dave McClung
Steve Scott
City Council
Work Session Agenda
October 15, 2018
5:00 p.m.
City Hall
Address:
1245 W Highway 96
Arden Hills MN 55112
Phone:
651 -792 -7800
Website :
www.cityofardenhills.org
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our
long -standing tradition as a desirable City in which to live, work, and play.
CALL TO ORDER
1.
1.A.
Documents:
1.B.
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1.C.
Documents:
1.D.
Documents:
1.E.
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1.F.
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1.G.
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1.H.
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AGENDA ITEMSTobacco Vendor Public CommentJulie Hanson, City Clerk MEMO.PDFATTACHMENT A.PDF2040 Comprehensive Plan UpdateJane Kansier, City PlannerEric Zweber, WSB & Associates MEMO.PDFATTACHMENT A.PDFAnnual Permanent Sign RenewalsJulie Hanson, City Clerk MEMO.PDFCommunications Survey ResultsDawn Skelly, Communications Coordinator
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Hazelnut Park Future Plans Discussion
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
TCAAP Public Forum Planning Discussion
Dave Perrault, City Administrator
MEMO.PDF
TCAAP Negotiator Discussion
Dave Perrault, City Administrator
MEMO.PDF
Council Request Tracker
Dave Perrault, City Administrator
MEMO.PDF
COUNCIL/STAFF COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott City Council Work Session Agenda October 15, 20185:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.1.A.Documents:1.B.Documents:1.C.Documents:1.D.Documents:
1.E.
Documents:
1.F.
Documents:
1.G.
Documents:
1.H.
Documents:
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Page 1 of 1
AGENDA ITEM – 1A
MEMORANDUM
DATE: October 15, 2018
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Julie Hanson, City Clerk
SUBJECT: Tobacco Vendor Public Comment
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
Council Should Consider
Accepting public comment regarding increasing the tobacco sales age to 21 and regulating the
sale of flavored tobacco.
Background/Discussion
At its work session in August, the Council discussed amending City Code pertaining to
increasing the tobacco sales age to 21 and regulating the sale of flavored tobacco in the city.
Kristen Ackert from the Association for Non-Smokers MN was present at the August work
session and provided a presentation and statistics.
The Council directed staff to move forward with a proposed ordinance amendment which will be
addressed at a public hearing at the November 13, 2018, regular City Council meeting. City staff
reached out to the five local businesses that are licensed to sell tobacco in Arden Hills and
invited them to the October 15 work session should they wish to provide public comment.
Attached is a copy of the letter dated September 27, 2018, that was mailed to the following
vendors: Arden Hills Shell, Arden Hills Tobacco, Cub Foods, Holiday Stationstores and
Walgreens.
Please note the September 27, 2018, letter also provided notice of the public hearing set for
November 13 (fulfilling a 30-day notice requirement); however, a “reminder” letter regarding the
public hearing will also be provided to these vendors. A Notice of Public Hearing will also be
published in the Bulletin ten (10) days prior to the public hearing, as is also required.
Attachment
Attachment A: September 27, 2018 letter to tobacco vendors
City of Arden Hills ▪1245 West Highway 96 ▪ Arden Hills Minnesota 55112
Phone 651.792.7800 ▪ Fax 651.634.5137 ▪ www.cityofardenhills.org
September 27, 2018
Dear Tobacco License Holder:
The Arden Hills City Council will be conducting a work session on Monday, October 15 at 5:00
pm to discuss the following proposed ordinance amendments related to tobacco:
• Increasing the age to purchase tobacco to 21
• Regulating flavored and menthol tobacco sales
• Regulating e-cigarettes
You are invited to attend the meeting, which will begin promptly at 5:00 pm. This is the first
item on the agenda. Note that if no tobacco vendors or its representatives are present at 5:00 pm
to provide comment, the City Council will move on to its next scheduled agenda item. Please be
on time if you wish to have the opportunity to comment.
Please also be advised that the public hearing regarding this proposed amended ordinance will be
held on Tuesday, November 13 at 7:00 pm. You are invited to attend the public hearing as well.
A reminder regarding the public hearing will be sent to you in October as well.
City Hall is located at 1245 Highway 96 West in Arden Hills. If you have any questions, please
contact me at jhanson@cityofardenhills.org or 651-792-7811.
Sincerely,
Julie Hanson
City Clerk
Page 1 of 1
AGENDA ITEM – 1B
MEMORANDUM
DATE: October 15, 2018
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Jane Kansier, City Planner
SUBJECT: 2040 Comprehensive Plan Update
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
Council Should Consider
Providing direction regarding the 2040 Comprehensive Plan Update.
Background/Discussion
Eric Zweber of WSB & Associates will be at this work session. Please see the attached October
15, 2018 memorandum from WSB & Associates.
Attachment
Attachment A: Memorandum (with noted attachments)
701 Xenia Avenue South | Suite 300 | Minneapolis, MN 55416 | (763) 541-4800
Building a legacy – your legacy.
Equal Opportunity Employer | wsbeng.com
K:\03455-200\Admin\Meeting\CC Meetings\10152018\WSB CC Memo 10152018.docx
Memorandum
To: Honorable Mayor and City Council
Dave Perrault, City Administrator
From: Eric Zweber, AICP
Date: October 15, 2018
Re: Arden Hills 2040 Comprehensive Plan
WSB Project No. 03455-200
Background
On April 23, the City Council authorized the distribution of the draft 2040 Comprehensive Plan
for review. The City has received a preliminary comment letter from the Metropolitan Council
(Attachment A). Many of the comments can be addressed at a staff level, but there are seven
comment that need City Council direction on how to address:
1. Define goals, policies, strategies for preventing/reducing I/I.
2. Describe existing I/I.
3. Implementation plan for preventing/eliminating excessive I/I.
4. Land Use section must demonstrate future land use plan's ability to accommodate growth.
5. Define expected share of different uses in mixed use categories.
6. Additional description of types of housing needs city would consider using different tools;
need to provide sufficient direction for developers.
7. Identify tools for preserving Arden Manor.
Requested Action
The City Council direction may include:
1. Make the revision requested by Metropolitan Council staff.
2. Direct staff to discuss with Metropolitan Council staff alternatives to addressing their
comments.
3. Request a meeting with Marie McCarthy, the District 10 Metropolitan Council member, at
a future City Council meeting to discuss alternatives to address their comments.
Summary
1. Define goals, policies, strategies for preventing/reducing I/I.
2. Describe existing I/I.
3. Implementation plan for preventing/eliminating excessive I/I.
City Council – Arden Hills
October 10, 2018
Page 2
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WSB has worked with Sue Polka, City Engineer to try and address these issues. The redlined
revisions to the Sanitary Sewer Plan is included in Attachment B. Inflow and infiltration (I/I) was
discussed specifically by the City Council during the development of the Comprehensive Plan by
the City Council and therefore we want to provide an opportunity to review what revisions are
proposed.
4. Land Use section must demonstrate future land use plan's ability to accommodate
growth.
The Metropolitan Council is requesting a map to show where growth is anticipated to occur and
in which decade. To accommodate this request, Figure 6-7 Areas of Possible Redevelopment
(Attachment C) has been prepared. The map shows the County Road E area, the Red Fox/Grey
Fox area, the residential area along Parkshore Drive, the properties at the south end of Gateway
Parkway, and TCAAP as areas of potential development. These areas are consistent with language
in the Land Use Chapter about potential development. The map includes that majority of these
areas as available for redevelopment before 2030 with only the Creek neighborhood and part of
the Hill neighborhood of TCAAP being identified for development between 2030 and 2040. This
map would be used to develop tables of the amount of land uses available for redevelopment by
decade.
5. Define expected share of different uses in mixed use categories.
WSB has prepared the following table as potential shares of different uses in the mixed-use land
use categories:
Light
Industrial Retail Office High Density
Residential
Medium Density
Residential
Low Density
Residential
Town Center (TC) N/A 5% to 25% 0% to 20 % 50% to 90% 5% to 25% N/A
Neighborhood
Business (NB) N/A 0% to
100% 0% to 100% 0% to 25% 0% to 50% 0% to 25%
Mixed Business
(MB) 0% to 50% 0% to 50% 25% to 100% N/A N/A N/A
Community Mixed
Use (CMU) 10% to 50% 10% to
100% 10% to 100% 10% to 50% 0% to 25% N/A
Retail Mixed-Use
(RMU) N/A 50% to
100% 0% to 50% N/A N/A N/A
Office Mixed-Use
– (OMU) N/A 0% to 50% 50% to 100% N/A N/A N/A
Light Industrial
and Office (I/O) 50% to 100% N/A 0% to 100% N/A N/A N/A
The intent of this table is the percentage of uses for the total amount of each land use in the City
and not a requirement on a parcel by parcel basis.
6. Additional description of types of housing needs city would consider using different
tools; need to provide sufficient direction for developers.
The City Council was specific about the language included with the affordable housing tools
including specifically excluding Arden Hills from being identified by name in the explanation of
the tools. Metropolitan Council provided the following examples of what they would find
acceptable for how a City can explain when and how they may use the affordable housing tools:
City Council – Arden Hills
October 10, 2018
Page 3
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“The City would consider an application/supporting an application/administering (tool)
to support (new construction) of housing affordable at (50-80% AMI)”
“The City would consider supporting a developer’s application to Minnesota Housing’s
Consolidated RFP for new construction of housing units in areas designated high density
that are affordable at 51-80% AMI.”
7. Identify tools for preserving Arden Manor.
Arden Manor is identified MDR – Medium Density Residential on the draft Land Use Map, which
is consistent with the current development of the Arden Manor. The Land Use Chapter also
specifically addresses Arden Manor with the following language:
“The Arden Manor neighborhood has been identified as an important community and the
primary supply of affordable housing options in the City. Bounded by Interstate 35W,
Highway 96, and Highway 10, the neighborhood is facing pressure from adjacent
highways and land uses. The City anticipates this property will remain as a medium
density residential use for the foreseeable future.”
WSB believes these two factors are the tools to preserving Arden Manor and no further information
is required within the Comprehensive Plan.
Requested Action
Provide direction on how to address each of the seven areas raised by Metropolitan Council staff.
Next Steps
Revise the entire Comprehensive Plan to address comments from the Metropolitan Council and
from any other agencies followed by the review and approval of the City Council.
Thank you,
Eric Zweber, AICP
Attachments:
A. Metropolitan Council Preliminary Review of the City of Arden Hills 2040
Comprehensive Plan Update
B. Redlined Draft Sanitary Sewer Plan
C. Figure 6-7 Areas of Possible Redevelopment
Comprehensive Sanitary Sewer Plan
City of Arden Hills, MN
WSB Project No. 3455-20 Table of Contents
TABLE OF CONTENTS
INTRODUCTION ........................................................................................ 1
BACKGROUND ......................................................................................... 2
EXISTING SANITARY SEWER SYSTEM .................................................. 2
Service Districts ...................................................................................................................... 2
Gravity Sewer ......................................................................................................................... 2
Lift Stations ............................................................................................................................ 3
Community Treatment Systems .............................................................................................. 3
Intercommunity Flows ............................................................................................................. 3
Individual Sewage Treatment Systems ................................................................................... 6
FORECASTS ............................................................................................. 8
Population .............................................................................................................................. 8
Wastewater Flows .................................................................................................................. 9
SANITARY SEWER DESIGN CRITERIA ................................................. 10
Land Use ...............................................................................................................................10
Estimated Average Flows – Existing ......................................................................................10
Estimated Average Flows – 2040 Build Out ...........................................................................10
Peak Flow Factors .................................................................................................................11
SANITARY SEWER TRUNK RECOMMENDATIONS .............................. 12
Lift Station Analysis ...............................................................................................................12
Trunk Sewer Analysis ............................................................................................................13
MCES Interceptor Facility Forecasts .....................................................................................14
Individual Sewage Treatment Systems ..................................................................................14
INFLOW AND INFILTRATION ................................................................. 16
General .................................................................................................................................16
I/I Analysis .............................................................................................................................17
I/I Reduction ..........................................................................................................................18
COST ESTIMATES AND FINANCING ..................................................... 20
SUMMARY AND OUTCOMES ................................................................. 20
FIGURES
Figure 1 Existing Sanitary Sewer System
Figure 2 Sanitary Sewer Districts
Figure 3 Individual Sewage Treatment Systems
Figure 4 MCES Peak Factors
Figure 5 2040 Sanitary Sewer System
APPENDIX
Appendix A I/I Study
Comprehensive Sanitary Sewer Plan
City of Arden Hills, MN
WSB Project No. 3455-20 Page 1
INTRODUCTION
The City of Arden Hills is required to prepare a Comprehensive Plan that aligns with the
Metropolitan Council’s Metropolitan System Plan every ten years per Minnesota Rule 473.858.
One component of the Comprehensive Plan is the Sanitary Sewer Plan, which describes the
existing sanitary sewer system and outlines the timing and sequence of future improvements.
The Sanitary Sewer Plan allows the City and the Metropolitan Council to build and improve their
sanitary sewer collection and treatment systems in the most efficient and cost-effective manner.
The City of Arden Hills is entirely within the 2040 Metropolitan Urban Service Area (MUSA), so
sanitary sewer interceptors and treatment are provided by the Metropolitan Council
Environmental Services (MCES) system. The City is responsible for local wastewater collection
and conveyance, which has historically been self-supporting through fees paid by users.
The City of Arden Hills’ Sanitary Sewer Plan was developed to conform to the Metropolitan
Council’s Thrive MSP 2040 Water Resources Policy Plan. The Thrive MSP 2040 Plan was
approved in May 2015 and outlines regional goals for the wastewater system, including
environmental sustainability, water reuse, and water conservation. Additionally, the Thrive MSP
2040 Plan includes population, household, and employment projections, and projected
wastewater flows.
As a result of projected population and land use changes in Arden Hills, the Metropolitan
Council estimates that sanitary sewer flows will increase approximately 19 percent between now
and 2040. The greatest increase in flow is expected from the development of the Twin Cities
Army Ammunition Plant (TCAAP) site in the north part of the City. This Sanitary Sewer Plan
outlines the locations in which the Metropolitan Council can expect to see increased wastewater
flows, allowing the Council to determine if capacity upgrades will be required at regional
wastewater treatment plants and interceptors. This plan also serves as a guiding document for
City infrastructure improvements and expansion.
Comprehensive Sanitary Sewer Plan
City of Arden Hills, MN
WSB Project No. 3455-20 Page 2
BACKGROUND
The City of Arden Hills is located in Ramsey County north of the Twin Cities. Arden Hills is
bordered by the Cities of Shoreview, Roseville, New Brighton, and Mounds View. Much of
Arden Hills is residential, with commercial, industrial, and office development located along its
eastern border and Interstate Highway 694. Approximately 11 percent of the area of the City is
occupied by lakes and wetlands.
Arden Hills has been designated entirely as a suburban community. This designation indicates
that the City experienced continued growth through the 1980s and 1990s. The Metropolitan
Council expects Arden Hills to, “plan for forecasted population and household growth at average
densities of at least 5 units per acre for new development and redevelopment … and to target
opportunities for more intensive development near regional transit investments.”
EXISTING SANITARY SEWER SYSTEM
The City of Arden Hills’ sanitary sewer system is a collection system only, as described
previously. The existing sanitary sewer system is shown in Figure 1. The system collects and
conveys the City’s wastewater to five MCES Meters (M051, M052, M054, M059, and M203) and
their associated MCES Interceptors (1-RV-432, 1-RV-432, 1-RV-431, 2-NB-100, and 4-NS-524),
as shown in Figure 2. MCES Meter M203 does not currently receive flow from Arden Hills, but
is planned to receive future flows from the TCAAP development.
All of the wastewater collected in the City of Arden Hills is conveyed through the MCES system
to the MCES Metropolitan Wastewater Treatment Plant (WWTP) located southeast of St. Paul
on the Mississippi River. The Metropolitan WWTP has a capacity of 251 MGD, provides
advanced secondary treatment with chlorination/dechlorination, and discharges treated effluent
to the Mississippi River. It also generates energy from the residual biosolids for in-plant use.
Service Districts
The sanitary sewer system has been divided into eighteen (18) sewer districts. These districts,
shown in Figure 2, correspond to the fourteen (14) lift stations, two existing gravity networks
(MCES 54, MCES 59), and two future networks for the TCAAP development (North, South). The
Arden Hills Army Training Site (AHATS) discharges via a private forcemain into district MCES
59.
Gravity Sewer
The City of Arden Hills’ gravity sewer system consists of 8-inch to 21-inch diameter polyvinyl
chloride (PVC) pipe, reinforced concrete pipe (RCP), vitrified clay pipe (VCP), and cured-in-
place pipe (CIPP). Nearly the entire system has been televised over the last twenty years, and
approximately one quarter of the pipes in the system have been lined over the last fifteen years.
Comprehensive Sanitary Sewer Plan
City of Arden Hills, MN
WSB Project No. 3455-20 Page 3
Lift Stations
The City’s current system includes fourteen lift stations, as summarized in Table 1. All but one
of the City’s lift stations are either new or have been rehabilitated since 1990; the rehabilitation
of Lift Station 11 was completed in 2017.
Table 1. Existing Lift Station Summary
Lift
Station Location Year
Built
Pump
Rehab.
Wet Well
Rehab.
Controls
Rehab.
LS 1 Cleveland Ave N near
Elmer L. Anderson Memorial Tr 1961 2012 2012 2012
LS 2 New Brighton Rd in Charles Perry Park 1983 2011 2003 2011
LS 3 Lake Johanna Blvd near Siems Court 1999 - - -
LS 4 Ridgewood Rd and Arden Pl 1998 2013 2005 2013
LS 5 Tony Schmidt Regional Park and
Lake Johanna Blvd 1977 2011 2003 2011
LS 6 Lake Johanna Blvd south of Stowe Ave Unknown 1996 - 1996
LS 7 Shorewood Dr Unknown 2004 2004 2013
LS 8 Ingerson Rd 1976 2011 2001 2011
LS 9 Ridgewood Rd and Edgewater Ave Unknown 2013 2005 2013
LS 10 Cleveland Ave N and County Rd E2 1989 - - -
LS 11 Hwy 96 and Prior Ave N near
Arden Manor Park 1971 2017 2017 2017
LS 12 Thom Dr and New Brighton Rd 1970 2012 2012 2012
LS 13 Karth Lake Dr and Pleasant Dr Unknown 2012 2012 2012
LS 14 Hamline Ave N and Paul Kirkwood Dr 1995 - - -
Community Treatment Systems
There are no public or private community treatment system within the City of Arden Hills. All
properties within the City are served by the public collection system or by individual sewage
treatment systems.
Intercommunity Flows
The City of Arden Hills has intercommunity sanitary sewer connections with three other
communities, as listed in Table 2 and indicated in Figure 2. The City has not entered into any
intercommunity service agreements since Dec. 31, 2008. However, the City does plan to enter
into a new Joint Powers Agreement with Mounds View and MCES for TCAAP sewer ownership,
maintenance, and billing.
Table 2. Intercommunity Flows
City Flow TO Arden Hills Flow FROM Arden Hills
Mounds View - TCAAP Area
Roseville 58 services 53 services
Shoreview - 2 services
Total 58 services 55 services + TCAAP
Comprehensive Sanitary Sewer Plan
City of Arden Hills, MN
WSB Project No. 3455-20 Page 4
FIGURE 1
Comprehensive Sanitary Sewer Plan
City of Arden Hills, MN
WSB Project No. 3455-20 Page 5
FIGURE 2
Comprehensive Sanitary Sewer Plan
City of Arden Hills, MN
WSB Project No. 3455-20 Page 6
Individual Sewage Treatment Systems
Nearly all properties within the City of Arden Hills are served by the public collection system.
Currently, there are only two (2) individual sewage treatment systems (ISTS) in operation in the
northwest corner of the City. The locations of these ISTS are shown in Figure 3. The two
properties are:
• 5400 Highway 8 (State of Minnesota)
• 5420 Highway 8 (State of Minnesota)
These two State of Minnesota properties are exempt from City requirements. The TCAAP
development includes a proposed sanitary sewer extension which will be able to serve these
two facilities, enabling the abandonment of their ISTS.
The City Code requiring connection to the public collection system is excerpted below.
1010.02 Connections Required.
Subd. 1 Existing Buildings. Any building used for human habitation and located on
property adjacent to a sewer main, or in a platted block through which the system
extends, shall be connected to the municipal sanitary sewer system within two (2) years
from the date on which a connection is available to the building.
Subd. 2 New Buildings. All buildings constructed after the adoption of this code within
the City on property adjacent to a sewer main or in a platted block through which the
municipal sanitary sewer system extends, shall be provided with a connection to the
sewer system for the disposal of all human wastes.
Comprehensive Sanitary Sewer Plan
City of Arden Hills, MN
WSB Project No. 3455-20 Page 7
FIGURE 3
Comprehensive Sanitary Sewer Plan
City of Arden Hills, MN
WSB Project No. 3455-20 Page 8
FORECASTS
Population
The Metropolitan Council publishes population and sewer usage forecasts for each city in the
Metropolitan Area. These forecasts serve to help cities prepare infrastructure for growth and to
promote continued maintenance of municipal infrastructure. The forecast data in Table 3 is from
the Metropolitan Council’s Local Planning Handbook Community Page for Arden Hills and
includes the total and sewered population, number of households, and employment. In the case
of Arden Hills, where effectively the entire City is sewered, these values are the same.
Table 3. Population Projections
Total & Sewered
Year Population Households Employment
2010 9,552 2,957 12,402
2020 10,000 3,200 15,000
2030 12,000 4,100 16,300
2040 13,500 4,600 17,500
These projections are separated by MCES Meter Service Area in Tables 4-A and 4-B.
Table 4-A. Projections by Meter Service Area & Interceptor
M051
1-RV-432
M052
1-RV-432
M054
1-RV-431
Year Pop. Hhds. Empl. Pop. Hhds. Empl. Pop. Hhds. Empl.
2010 1,999 619 7,158 264 82 1,579 3,334 1,032 1,361
2020 1,999 619 7,258 264 82 1,579 3,334 1,032 1,361
2030 2,184 682 7,278 264 82 1,579 3,334 1,032 1,361
2040 2,184 682 7,298 264 82 1,579 3,334 1,032 1,361
Table 4-B. Projections by Meter Service Area & Interceptor
M059
2-NB-100
M203
4-NS-524
Year Pop. Hhds. Empl. Pop. Hhds. Empl.
2010 3,955 1,224 2,304 0 0 0
2020 3,956 1,264 2,324 447 203 2,478
2030 4,008 1,368 2,414 2,210 936 3,668
2040 4,008 1,368 2,504 3,710 1,460 4,758
Comprehensive Sanitary Sewer Plan
City of Arden Hills, MN
WSB Project No. 3455-20 Page 9
Wastewater Flows
All of the wastewater flow from the City of Arden Hills is treated at the Metropolitan WWTP, and
any increase in wastewater flow will be treated at the Metropolitan WWTP as well. Table 5 lists
the projected total average wastewater flow for Arden Hills from MCES and from this Sanitary
Sewer Plan. Note that the projections used in this report are greater than the MCES projections
since they rely on flow estimates for each parcel of developable land.
Table 5. Total Wastewater Projections
2020 Average
Flow (MGD)
2030 Average
Flow (MGD)
2040 Average
Flow (MGD)
MCES 0.93 1.04 1.09
Sanitary Sewer Plan 0.90 1.13 1.37
MGD = millions of gallons per day
Comprehensive Sanitary Sewer Plan
City of Arden Hills, MN
WSB Project No. 3455-20 Page 10
SANITARY SEWER DESIGN CRITERIA
Land Use
The City’s existing and 2040 land use maps were used in the development of this plan. Detailed
information and figures regarding Arden Hills’ land use is included in the City’s 2040
Comprehensive Land Use Plan. Using existing land use, metering data, and future land use
information, current and future flows were calculated and divided by service area as described
below.
Estimated Average Flows – Existing
To estimate the flows in trunk mains throughout the City, metering data was obtained from the
Metropolitan Council. Flows were assigned proportionally to each service district based on the
acreage of residential, mixed use, commercial/industrial/office, and institutional land within each
area and typical flows per acre for each particular land use.
Estimated Average Flows – 2040 Build Out
Once average flows were estimated, future flows were projected based on the planned 2040
land use from the Land Use Plan. Parcels that are planned to be developed were assigned
wastewater flow rates in accordance to their land use type. Table 6 lists the assigned flows,
which include design considerations for inflow and infiltration (I/I). Refer to the Inflow and
Infiltration section of this report for more information about I/I as it relates to Arden Hills’ sanitary
sewer system.
Table 6. Assumed Wastewater Generation by Land Use Type
Land Use Average Flow
(gpd/acre)
Low Density Residential 720
Neighborhood Residential 900
Medium Density Residential 1,350
High Density Residential 1,890
Town Center 7,380
Public/Institutional 250
Commercial/Industrial/Office 800
Future flows from areas of redevelopment were added to existing flows to determine if existing
pipe capacities will be sufficient. In locations in which development will lead to pipes that are
under capacity, recommendations are made to address the issue. Areas that will need to be
served in the future were evaluated to determine the required sewer diameters and
improvements to serve these areas.
Comprehensive Sanitary Sewer Plan
City of Arden Hills, MN
WSB Project No. 3455-20 Page 11
Peak Flow Factors
To ensure that the sanitary sewer system is capable of handling flow fluctuations throughout the
day, peak flow factors are assigned based on average flows. The peak factors are provided by
the Metropolitan Council and are based on average flow volumes. Pipes that serve small
generator customers are more likely to experience large fluctuations in flows. Therefore, the
peak factor decreases as average flow increases. The Metropolitan Council peak flow factors
used in this report are shown in Figure 4 below. These factors include consideration of inflow
and infiltration.
Figure 4. MCES Peak Factors for Sanitary Sewer Design
0.0
0.5
1.0
1.5
2.0
2.5
3.0
3.5
4.0
0 5 10 15 20 25 30MCES Peak Flow FactorAverage Flow (MGD)
Comprehensive Sanitary Sewer Plan
City of Arden Hills, MN
WSB Project No. 3455-20 Page 12
SANITARY SEWER TRUNK RECOMMENDATIONS
The proposed future sewer system for the City of Arden Hills, including gravity mains,
forcemains, and lift stations, is shown in Figure 5, as follows. The required infrastructure
additions were determined based on the areas that the City is planning to redevelop by 2040.
This report includes only oversized sewer lines (greater than 8-inch) and does not depict lateral
lines. The design and siting for lateral lines should be completed in conjunction with
development plans and platting. The location of such lines will be dependent on parcel layout
and the design of new roads. It is possible that small scale lift stations will be required within
developments.
The exact alignment of the proposed mains and lift stations may change during the design
phase of each project. The purpose of this report is to provide the City with a document that can
be used to plan for large infrastructure additions and replacements.
Lift Station Analysis
The estimated 2040 peak flows and subsequent remaining capacity for each of the City’s
fourteen (14) lift stations are shown in Table 7. The peak flows listed include the pumping rates
of any lift stations directly upstream in order to be conservative. All lift stations are projected to
have adequate pumping capacity to convey peak wastewater flows through the year 2040.
Table 7. Projected 2040 Peak Flows by Lift Station
Lift Station Pumping Capacity
(gpm)
2040 Peak Flow
(gpm)
Remaining Capacity
(gpm)
LS 1 240 28 212
LS 2 970 647 323
LS 3 240 52 188
LS 4 240 218 22
LS 5 660 473 187
LS 6 80 3 77
LS 7 220 86 134
LS 8 1,170 1,050 120
LS 9 280 81 199
LS 10 80 21 59
LS 11 350 204 146
LS 12 120 33 87
LS 13 460 87 373
LS 14 180 16 164
LS 15 * 1,010 *
gpm = gallons per minute
*Future lift station to serve the TCAAP development south of County Road H. The
2040 peak flow projected in this report is less than that listed in the TCAAP Site
Redevelopment Infrastructure Preliminary Design Report from June 2015 because
a lower flow per SAC unit of 180 gallons per day was used.
Comprehensive Sanitary Sewer Plan
City of Arden Hills, MN
WSB Project No. 3455-20 Page 13
Trunk Sewer Analysis
The estimated 2040 peak flows and subsequent remaining capacity in the City’s trunk sewer
lines are shown in Table 8. Trunk sewers of sub-districts served by a small network of 8-inch
gravity main are not included in this analysis. None of the trunk gravity sewers are expected to
exceed their capacity by the year 2040.
Table 8. Trunk Sewer Capacity Analysis
District Location Diameter Capacity
(gpm)
2040 Peak Flow
(gpm)
Remaining
Capacity (gpm)
LS 2 Perry Park 15" 1,120 647 473
LS 5 Yard Waste Collection Site 15" 1,120 473 647
LS 8 Ingerson Rd 18" 1,630 1,050 580
LS 9 Ridgewood Rd 10" 520 81 439
MCES 54 N Prior Ave 21" 2,250 605 1,645
MCES 59 Gateway Blvd 18" 1,630 1,223 407
gpm = gallons per minute
Comprehensive Sanitary Sewer Plan
City of Arden Hills, MN
WSB Project No. 3455-20 Page 14
MCES Interceptor Facility Forecasts
The MCES Interceptors used by the City of Arden Hills and the 2040 forecasted flows to those
interceptors are listed in Table 9. The wastewater flow projections listed include only the flow
generated within the City of Arden Hills.
Table 9. Projected 2040 MCES Interceptor Use
MCES Meter MCES Interceptor 2040 Average
Flow (MGD)
2040 Max Flow
(MGD)
M051 1-RV-432 0.37 1.34
M052 1-RV-432 0.03 0.12
M054 1-RV-431 0.19 0.73
M059 2-NB-100 0.31 1.13
M203 4-NS-524 0.46 1.61
Individual Sewage Treatment Systems
As future development occurs and the sanitary sewer system is expanded to cover the northern
portion of the City, the two (2) remaining State of Minnesota ISTS in the northwest corner of the
City can be disconnected and properly abandoned.
Comprehensive Sanitary Sewer Plan
City of Arden Hills, MN
WSB Project No. 3455-20 Page 15
FIGURE 5
Comprehensive Sanitary Sewer Plan
City of Arden Hills, MN
WSB Project No. 3455-20 Page 16
INFLOW AND INFILTRATION
General
Inflow is water, typically stormwater, which enters the sewer system through broken manhole
covers, sewer cleanouts, sump pumps, foundation drains, and rain leaders. Infiltration is water,
typically groundwater, which leaks into the sewer system through cracks in the sewer mains,
laterals, joints, and manholes.
Water from inflow and infiltration (I/I) can consume available capacity in the wastewater
collection system and increase the flow into treatment facilities. In extreme cases, the added
flow can cause bypasses or overflows of raw wastewater. This extra flow also requires a larger
capacity in the city’s collection and treatment components, which results in increased capital,
operation and maintenance, and replacement costs. As a sewer system ages and deteriorates,
I/I can become an increasing burden on a City’s system. Therefore, it is imperative that I/I be
reduced whenever it is cost effective to do so.
In 2006, the MCES began an Ongoing I/I Program which requires communities within their
service area to eliminate excessive I/I. The MCES establishes annual I/I goals for each
community discharging wastewater into the Metropolitan Disposal System (MDS) based on
average daily flows, adjustments for community growth, and I/I mitigation peaking factors.
The City of Arden Hills was assessed a surcharge in 2007 and initiated an I/I identification
program that year to diagnose the extent and location of the I/I and to prepare a reduction plan.
The City also had exceedances in MCES Metershed M051 from a June 21, 2013 storm and in
MCES Metersheds M051 and M054 from a June 19, 2014 storm. Over the past ten years, the
City has performed flow monitoring, smoke testing, televising, manhole rehabilitation, sump
pump inspections, sewer lining, and sewer replacement. More details on these activities is
provided in the I/I Reduction section.
Flow metering data is available for the MCES Meters that measure the City’s wastewater flow,
and an analysis of this data as it relates to I/I is presented on the following page. The City’s
strategies, programs, investments, and goals for reducing I/I are listed in this section as well.
Comprehensive Sanitary Sewer Plan
City of Arden Hills, MN
WSB Project No. 3455-20 Page 17
I/I Analysis
Arden Hills’ sanitary sewer system currently consists of approximately 49 miles of gravity main,
14 lift stations, and 3.6 miles of forcemain. Approximately 26 percent of the gravity mains have
been lined in the last fifteen years, primarily in the southern half of the system. Approximately 38
percent of the residential housing in the City was constructed before 1970. The only I/I
evaluation that has been done for pre-1970 era private services is the televising of their wye
connection during the trunk main televising listed in Table 11 in the next section. I/I reduction
activities are discussed in greater detail in the next section.
The amount of clearwater flow generated within the City was estimated by calculating the
average annual and peak month I/I rates, equal to the average wastewater flow minus the base
wastewater flow, using data from 2012-2016. The average flow, both annual and monthly, was
calculated from MCES meter data. The peak month flow was determined for each year from
2012-2016, and then those peak month flows were averaged to give the value listed in Table
10. The base flow was calculated as the difference between average dry weather flow and
groundwater infiltration, based on hourly meter data from a period of nine days of dry weather
(three days since a rain event) and high groundwater level (spring) in March 2017. The
groundwater infiltration rate was calculated as the average flow from 1:00-6:00 AM over the
same nine-day period.
Table 10. Estimated I/I Rate
Metershed M051 M052 M054 M059 Total
Average Flow (MGD) 0.345 0.029 0.192 0.261 0.826
Peak Month Flow (MGD) 0.498 0.039 0.278 0.318 1.134
Base Flow (MGD) 0.142 0.015 0.078 0.108 0.344
Average Annual I/I Rate
(MGD (%))
0.202
(59%)
0.014
(48%)
0.114
(59%)
0.153
(58%)
0.482
(58%)
Peak Month I/I Rate
(MGD (%))
0.356
(71%)
0.024
(62%)
0.201
(72%)
0.210
(66%)
0.790
(70%)
There are approximately 11 miles of vitrified clay pipe (VCP) in the City that have not yet been
lined, located primarily in the residential areas east of Lake Johanna and west of Valentine
Lake. These pipe segments are more susceptible to infiltration and are likely the most significant
public I/I source. All of these pipes are planned to be lined over the next five years.
Private sources, such as leaking service laterals or unidentified, illicit sump pump or foundation
drain connections, likely contribute a minimal portion of the remaining I/I. The City televises the
wye connection of service laterals in conjunction with its sewer lining and rehabilitation projects
in an effort to identify private I/I sources, however there may be faults in private systems that are
not captured at the time of televising. The City may consider conducting flow monitoring
immediately before and after its sewer lining projects to quantify the impact of the lining and to
identify private I/I sources.
Comprehensive Sanitary Sewer Plan
City of Arden Hills, MN
WSB Project No. 3455-20 Page 18
I/I Reduction
The City’s strategy for preventing excess I/I includes requiring all development to conform to
City standards. Arden Hills City Code prohibiting the discharge of stormwater to the sanitary
sewer system and requiring the disconnection of existing I/I sources is excerpted below.
Subd. 8 Prohibited Connections of Surface Water and Ground Water Discharge Facilities to the
City's Sanitary Sewer System.
A. No person, owner, lessee or occupant of any parcel of land, building, or premises shall
discharge, or permit to be discharged, directly or indirectly, into the sanitary sewer system any
surface water or groundwater including water from roofs, yards, lawns, streets, alleys,
groundwater sump pumps, footing tile, or other natural precipitation.
…
Subd. 10 Removal of Prohibited Connections; Surcharge; City Reimbursement. Any person,
owner, lessee or occupant, and any plumber or building contractor who has presently made or
permitted to be made, or shall make or permit to be made, any connection or installation in
violation of subdivision 8, shall immediately remove such connection or correct such an
installation. …
The City has several programs in place to both identify and reduce I/I and has completed
projects nearly every year since 2007 to that end. A summary of these I/I reduction projects and
their costs, as known, is given in Table 11.
Table 11. I/I Reduction Activities
Year Project Cost
(if known)
2008
I/I Investigation, I/I Study by Bonestroo
Flow monitoring, smoke testing, televising,
lift station pump calibration
Manhole Rehabilitation Project
Sewer Lining Project
2009
Sump pump inspections, manhole inspections,
televising
Manhole Rehabilitation Project
Sewer Lining Project $82,989.50
2010
Sump pump inspections, manhole inspections
Sewer Lining & Replacement Project
(chimney seals) $111,765.00
2011 Sump pump inspections
Sewer Lining Project $399,444.50
2012 Grant applications for 2013
Comprehensive Sanitary Sewer Plan
City of Arden Hills, MN
WSB Project No. 3455-20 Page 19
2013 Sewer Lining Project $625,526.05
2014 Grant applications for 2015
2015 Sewer Lining Project $507,465.50
2017 Sewer Lining Project $200,000.00
2018 Street & Utility Project
(sewer lining and spot repairs) Est. $285,600
I/I Implementation
The City will continue to implement the investigation and rehabilitation activities listed in Table
12. The City has ongoing reviews of flows and discussions with consulting engineers to develop
the next stage of improvement plans and has planned for the I/I reduction investments listed in
Table 13. As mentioned previously, the approximately 11 miles of remaining unlined VCP pipe
will be a priority for rehabilitation over the next five years. In addition, the system will continue to
be televised and repaired every other even year in conjunction with the City’s street
improvement projects. As noted above, project areas have been identified for 2018. Significant
improvements have been made over the last ten years, and the City of Arden Hills remains
committed to identifying and eliminating sources of I/I in its sanitary sewer system.
Table 12. I/I Implementation
Investigation Rehabilitation
Smoke testing to reveal direct inflow sources Disconnect catch basins, realign manholes covers
Physical survey of manholes Properly seal manholes
Internal televising of sewers CIPP line or replace sewers
Rain leader inspections Reroute roof drains to ground
Sump pump inspections Reroute sump pump discharge to ground
Foundation drain inspections Reroute to sump pump discharging to ground
Service lateral inspections Repair or replace leaking services
Follow up inspections As necessary
Comprehensive Sanitary Sewer Plan
City of Arden Hills, MN
WSB Project No. 3455-20 Page 20
COST ESTIMATES AND FINANCING
The bulk of the improvements to the City’s sanitary sewer system will be made in conjunction
with TCAAP development, including new trunk gravity mains and one lift station. The City has
also budgeted for routine I/I reduction work and other system maintenance and rehabilitation.
The proposed capital improvements to the sanitary sewer system and their estimated costs are
listed in Table 1213.
Table 1213. Capital Improvements
Year Item Estimated Cost
Biennial Sewer Lining and Rehabilitation $400,000
2019 Sewer Lining and Rehabilitation $200,000
2019 TCAAP Spine Rd Trunk Sewer & Lift Station $1,200,000
2020 Sewer Lining and Rehabilitation $200,000
2021 Sewer Lining and Rehabilitation $400,000
SUMMARY AND OUTCOMES
The analysis provided in this Sanitary Sewer Plan is aimed to provide the City of Arden Hills and
the Metropolitan Council assistance in planning for wastewater collection and treatment,
including the planned development of the TCAAP area. It is anticipated that the design flows
and criteria outlined will be used for utility planning as development continues within the City.
Tables and figures can be utilized to create budget-level estimates and schematic
representations of infrastructure improvements, with specific sizing and routing to be determined
during the design phase.
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Turtle Lake
Johanna Lake
LangtonLake
PolynesianLake
Rush Lake
LittleJosephineLake
OwassoLake
GramsiePond Lake
Long Lake Round Lake
Farrel's Lake ValentineLake
PoplarLake
JosephineLake
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2030
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1 inch = 2,000 feet Document Path: K:\03455-200\GIS\Maps\CompPlan\Figure6-7_AreasOfPossibleRedevelopment.mxd Date Saved: 9/4/2018 10:35:41 AMFigure 6-7 Areas of Possible Redevelopment
Arden Hills, MN
VLDR - Very Low DensityResidential
LDR - Low Density Residential
MDR - Medium DensityResidential
HDR - High Density Residential
NR - Neighborhood Residential
TC - Town Center
NB - Neighborhood Business
MB - Mixed Business
COM - Commercial
CMU - Community Mixed Use
CC - Campus Commercial
RMU - Retail Mixed Use
OMU - Office Mixed Use
FO - Flex Office
IND - Light Industrial & Office
PI - Public & Institutional
UTL - Utility
POS - Park & Open Space
PP - Park Preserve
WAT - Water
RR - Railroad
ROW - Right of Way
Areas of Possible Redevelopment
2030
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Arden Hills Comprehensive Plan
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Page 1 of 2
AGENDA ITEM – 1C
MEMORANDUM
DATE: October 15, 2018
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Julie Hanson, City Clerk
SUBJECT: Annual Permanent Sign Renewals
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
Council Should Consider
Providing direction regarding annual renewal of permanent signs.
Background/Discussion
The adopted Fee Schedule includes a $25.00 fee per sign for the annual renewal of permanent
signage. An average of 150 businesses are licensed/registered with the City each year, but
compliance regarding this particular fee has been low. For the past six years, the following
number of businesses have been in compliance regarding payment of the permanent sign renewal
fee: 32 in 2018; 32 in 2017; 41 in 2016; 36 in 2015; 32 in 2014; and 42 in 2013.
Staff discussed the low compliance rate with the City Planner, who had indicated that City Code
states “The Sign Code requires that the Council set fees annually but not that the City has to
charge an annual renewal fee”. In other words, City Code does not include language that
specifically relates to the requirement of an annual permanent sign renewal (as it does for pet
licensing, City contractor licensing, business licensing, etc.). Staff also consulted the City
Attorney who concurred that City Code language does not reference requiring this type of annual
renewal.
Based on current code language ambiguity and historical low compliance rates, City staff is
requesting Council feedback and direction regarding the following:
• Does Council recall the history/background regarding the implementation of the annual
permanent sign renewal charge?
Page 2 of 2
• Should staff strive to increase the compliance rate and if so, how to accomplish this?
(Note staff would likely have to amend the ordinance language regarding collection of
these fees and a system or inventory would need to be created and maintained with code
enforcement to follow for future non-compliance issues)
• Based on a low compliance rate and the lack of verbiage in City Code allowing this fee,
would the Council be agreeable to removing this fee?
Should the Council recommend removal of the fee, this will be noted in the proposed draft 2019
Fee Schedule, which will be presented to the Council at the November work session. Staff is
asking for guidance at this time due to the fact that staff is preparing annual business
license/registration renewal notification letters, which traditionally are mailed out by the end of
October/beginning of November.
It should be noted that staff is asking for direction as it relates strictly to the annual renewal for
permanent signs and would not affect the City’s requirements regarding an actual permit for a
permanent sign erection (the initial sign permit) or a permit for a temporary sign.
Page 1 of 1
AGENDA ITEM – 1D
MEMORANDUM
DATE: October 15, 2018
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Dawn Skelly, Communications Coordinator
SUBJECT: Communication and Information Survey Results and Recommendations
Budgeted Amount: Actual Amount: Funding Source:
$ $
Council Should Consider
Developing additional communication vehicles for residents by investing in a more robust
communications infrastructure to meet the needs of current and future resident populations.
Background
A survey was sent to all residents with their utility bills. Additionally a link to the survey was
included on Facebook and in the City’s newsletter and News Alerts. The response rate was good
at 12 percent.
Discussion
Review survey results, observations, recommendations and discuss next steps.
Attachments
A. Communication and Information Survey Results
B. Copy of the Printed Survey
Arden Hills
City Council Work Session
October 15, 2018
Communication & Information Survey Results
Presented by Dawn Skelly
Mayor David Grant
Councilmembers: Brenda Holden, Fran Holmes,
Dave McClung, and Steve Scott
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well-maintained infrastructure, fiscal soundness, and our long-
standing tradition as a desirable City in which to live, work, and play.
Communication and Information Survey
In June, the Council authorized sending a communication and information survey to all
households to get data on communication channels, vehicles and preferences.
The survey was developed and sent in mid July in utility billing envelopes to 2,429
households. Additionally, it was sent in utility billing electronic statements using Survey
Monkey links to 393 households, for a total of 2,822 households receiving the survey.
The survey was open July 12-October 1. The City received 251 responses via paper and
76 responses via online links and garnered a total response rate of 12 percent (Unique
links to the survey were posted on Facebook and totaled just 13 responses).
Data, observations, recommendations and next steps follow. The data is broken down by
those who completed the paper survey vs. those who completed the survey via an online
link.
Communication Survey-Paper Responses
This group primarily reads the monthly newsletter when it is mailed.
Communication Survey-Paper Responses
Road construction, recycling, public works projects, eco--living, Council benchmarks, and
business expansion news are the most useful. They access news via print, but 30 percent have
a computer or laptop that they also use.
Communication Survey-Paper Responses
This group is open to receiving emails or texts about emergency notifications, road construction
and public works projects (hydrant flushing, plowing, etc.)
Communication Survey-Paper Responses
Just under 50 percent say the never visit the City website. Comments show satisfaction with printed
newsletter, but also the desire to receive news via emails and Facebook.
Communication Survey-Paper Responses
How can we improve the way you get your news and information responses continued.
1
2
Communication Survey-Paper Responses
How can we improve the way you get your news and information responses continued.
Communication Survey-Paper Responses
Communication Survey-Electronic Responses
Respondents included the following: 57 via electronic utility bill, 13 from Facebook and 6 from the
News Alert. That’s 76 responses, which represents ~ 3 percent of all households, but 20 percent of
those who receive an electronic bill. This audience likes to receive news at various times, primarily
weekly and monthly, via the newsletter and Facebook.
Communication Survey-Electronic Responses
Respondents are often at a
computer or using a mobile
device.
They prefer newsletter
information in both print and
email formats.
Road construction, public
works, recycling, Parks and
Rec and business news are
important to them
They are open to receiving
emails or texts about road
construction, city
development projects, public
works projects, and
emergency notices
Communication Survey-Electronic Responses
They visit the City
website quarterly or
monthly, and are
likely parents
between the ages
36-45, who have
lived in Arden Hills
for 1 -20 years.
Observations
Good participation, as far as surveys go! 327 people completed the survey out of 2,822 households, which is about a 12%
response rate.
People who were engaged electronically had a higher response rate, nearly double that of paper responders.
Arden Hills residents are generally satisfied with the newsletter. Nearly everyone reads it!
Arden Hills residents would like to receive the newsletter in both print and electronic formats. Of those who responded to the
survey via snail mail, 30 percent use a computer to access news.
Arden Hills residents (both paper based and electronic respondents) are interested in receiving news alerts about emergency
notices, road construction, public works projects (i.e. hydrant flushing, plowing) and development projects.
Council columns and feature articles are not seen as useful as other news topics for both paper and electronic respondents.
Older residents also did not find Parks and Rec news as useful, while younger residents did not find recent Council action as
useful.
The individual comments regarding ways to improve communication focus on multiple channels that include mailed newsletter,
emailed newsletter, email notices and social media. They want all of these news channels.
Arden Hills residents who responded have primary representation from two demographic groups:
Those 66 and older who have lived in Arden Hills for 30 or more years
Those 36-45 who have lived in Arden Hills 11-20 years. Interestingly, this group is equally bookended
by those ages 26-35, 46-55 and 66-75—a diverse range of age groups to serve.
Recommendations
Continue producing, printing and mailing a print version of the
newsletter
And Develop an e-letter version by posting news alerts and collating items
into an html email with active web links. Email weekly to residents.
Develop, promote and regularly send e-news alerts related to
emergency notices, road construction, public works projects (i.e. hydrant
flushing, plowing), development projects.
This requires list management and permission-based marketing, as well as
the ability to notify by geographic area in a timely manner.
Develop calendar of annual public works maintenance projects and
communicate about these via email and social media.
Requires prior knowledge of public works activities.
Post more information to Facebook Create links back to website news alerts.
Consider additional informational mailers to residents. Audit what is
currently postmarked (i.e. postcards, flyers, construction newsletters,
utility bill inserts).
Although 30 percent of older respondents indicate they use a computer
to access news, more than 50 percent do not use a computer. Are we
reaching them with timely news?
Develop a City page on the neighborhood social networking app called
Nextdoor.
Although this wasn’t in the survey,there are numerous residents on social
neighborhood networks. This could greatly increase the visibility of the
City’s messages and drive outreach with residents.
Next Steps
Decide whether to take action on the recommendation(s).
If answer is yes, develop plan and timeline for roll out of the recommendation(s).
To provide additional communication vehicles requires additional resources. Decide
whether to commit to additional resources.
City of Arden Hills Communication and
Information Survey
Please complete this survey online at
https://www.surveymonkey.com/r/AHcommunication
or fill it out below to help us improve our City news
and information services.
1. How often do you prefer to receive City news?
As soon as possible
Weekly
Monthly
Quarterly
2. Which City news vehicles do you read, watch or
subscribe to?
City Newsletter, Arden Hills Notes
City News Notifications (emailed or texted to
you or viewed on the City website)
The City’s Facebook page
The City’s Twitter feed
Cable Channel 16 Council and Planning &
Zoning meetings
City website livestream or playback of
Council meetings
3. Which device(s) do you use to access City
news?
Desktop or laptop computer
Mobile phone
Tablet
Television
None
4. Which types of news are most useful?
Business expansion stories
City Council Benchmarks action
City Council columns
Eco living (yard waste, lawn care)
Feature stories
Parks & Recreation program information
Public Works projects
Recycling news and information
Road and construction news
Other_______________________
5. Which format of newsletter do you prefer?
Printed Newsletter
Emailed Newsletter
Both
6. Are there notifications you would like to receive
by email or text messaging? If yes, which types?
General City News
City Council Agendas and Minutes
City Council Action
News about City road construction
News about City development projects
News about Planning & Zoning action
Public hearing notices and meetings
Public Works projects in your area (hydrant
flushing, snow plowing)
Parks and Recreation offerings
Parks and Recreation program cancellations
Business News
Emergency Notifications
Other ______________________
7. How often do you visit the City website?
Weekly
Monthly
Quarterly
Yearly
Never
8. How can we improve the way you get your City
news and information?
Please tell us more about you.
9. What is your age?
18-25
26-35
36-45
46-55
56-65
66-75
76-85
86+
10. How long have you lived in Arden Hills?
Less than five years
6-10 years
11-20 years
21-30 years
30+ years
Thank you! Please place in your utility bill return
envelope and mail to City Hall. Created 6/25/18
Page 1 of 1
AGENDA ITEM – 1E
MEMORANDUM
DATE: October 15, 2018
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Sue Polka, Public Works Director/City Engineer
SUBJECT: Hazelnut Park Future Plans Discussion
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
A verbal update will be provided at the work session.
DATE: October 15, 2018
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: TCAAP Public Forum Planning Update
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
The Council should provide further direction on the planning of the upcoming TCAAP Public
Forum.
Background
The City Council gave direction to staff to plan a TCAAP Public Forum to provide residents
with an update on TCAAP, and allow residents to provide feedback to the City Council. Council
directed staff to work with current consultants to compile the necessary materials, and
presentations would be made by staff and/or their respective consultants. In collaboration with
our communications consultant, staff is recommending the forum begin with a thirty minute long
presentation on the areas of interest, and then have different stations set up for the different
topics and allow attendees to ask questions based on their area of interest. Staff is planning on
requesting written feedback from attendees on the topics to provide to Council. The topics to be
discussed are:
-A brief TCAAP history
-Infrastructure overview
-Met Council SAC overview
-City planning cost recovery
-Special Taxing District v. Association
-TCAAP parks overview
-Civic Space overview
Attachment
N/A
AGENDA ITEM –1F
MEMORANDUM
DATE: October 15, 2018
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: TCAAP Negotiator Discussion
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
The Council should provide further direction on moving forward with a TCAAP negotiator.
Background
At the Special City Council Work Session on October 8, 2018 the City Council gave direction to
begin vetting candidates to assist the City with the TCAAP negotiations. Staff will have talked
to candidates by October 15, 2018, and a verbal update will be provided at the work session.
Attachment
N/A
AGENDA ITEM –1G
MEMORANDUM
DATE: October 15, 2018
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Council Tracker Update
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
The Council should provide further direction on items presented on the Council Request Tracker.
Background
City Council will receive a verbal update on items the Council has previously directed staff to
research and/or bring forward.
Attachment
N/A
AGENDA ITEM –1H
MEMORANDUM