HomeMy WebLinkAbout10-22-18-RAPPROVAL OF AGENDA
PUBLIC INQUIRIES/INFORMATIONAL
This is an opportunity for citizens to bring to the Council ’s attention any items not
currently on the agenda which are relevant to the City. In addressing the Council, you
must first state your name and address for the record. To allow adequate time for each
person wishing to address the Council, speakers must limit their comments to three
(3) minutes. Written documents may be distributed to the Council prior to the meeting
to allow a more timely presentation. Speakers should not use obscene, profane, or
threatening language, or make personal attacks. The Council may not respond to
speaker comments, engage in a debate, or take any action on the issues raised by
citizens, but may direct City staff to research or follow up on an issue, if desired by
Council. If Council directs further review by staff, the results of that review will be
presented at a following regular Council meeting.
RESPONSE TO PUBLIC INQUIRIES
PUBLIC PRESENTATIONS
Ramsey County Sheriff Update
Ramsey County Sheriff Jack Serier
MEMO.PDF
STAFF COMMENTS
Rice Creek Commons (TCAAP) And Joint Development Authority (JDA) Update
Dave Perrault City Administrator
MEMO.PDF
Transportation Update
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
APPROVAL OF MINUTES
September 17, 2018 City Council Work Session
09 -17 -18 -WS.PDF
September 24, 2018 Regular City Council
09 -24 -18 -R.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the
City Council and will be enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business
and considered separately in its normal sequence on the agenda.
Motion To Approve Claims And Payroll
Gayle Bauman, Finance Director
Pang Silseth, Accounting Analyst
MEMO.PDF
Motion To Accept 2018 Third Quarter Actuals And Year End Projections
Gayle Bauman, Finance Director
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Motion To Approve Resolution 2018 -059 Authorizing The Application For Recycling
SCORE Grant Funds From Ramsey County
Jane Kansier, City Planner
MEMO.PDF
ATTACHMENT A.PDF
Motion To Authorize Appointment Of City Planner
Dave Perrault, City Administrator
MEMO.PDF
Motion To Approve Payment No. 7 –Osseo Construction Co., LLC –0.5 MG
Water Tower Rehabilitation Project
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Professional Services Agreement With HR Green For Utility
Monitoring And Control
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Maintenance Agreement With Rice Creek Watershed District –
Old Snelling Avenue Bridge Replacement Project
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Resolution 2018 -060 –MnDOT Cooperative Agreement For
Trunk Highway No. 10 Watermain
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
NEW BUSINESS
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:
David Grant
Councilmembers:
Brenda Holden
Fran Holmes
Dave McClung
Steve Scott
Regular City Council
Agenda
October 22, 2018
7:00 p.m.
City Hall
Address:
1245 W Highway 96
Arden Hills MN 55112
Phone:
651 -792 -7800
Website :
www.cityofardenhills.org
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our
long -standing tradition as a desirable City in which to live, work, and play.
CALL TO ORDER
1.
2.
3.
4.
4.A.
Documents:
5.
5.A.
Documents:
5.B.
Documents:
6.
6.A.
Documents:
6.B.
Documents:
7.
7.A.
Documents:
7.B.
Documents:
7.C.
Documents:
7.D.
Documents:
7.E.
Documents:
7.F.
Documents:
7.G.
Documents:
7.H.
Documents:
8.
9.
10.
11.
12.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESPUBLIC PRESENTATIONSRamsey County Sheriff UpdateRamsey County Sheriff Jack Serier MEMO.PDFSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault City Administrator
MEMO.PDF
Transportation Update
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
APPROVAL OF MINUTES
September 17, 2018 City Council Work Session
09 -17 -18 -WS.PDF
September 24, 2018 Regular City Council
09 -24 -18 -R.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the
City Council and will be enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business
and considered separately in its normal sequence on the agenda.
Motion To Approve Claims And Payroll
Gayle Bauman, Finance Director
Pang Silseth, Accounting Analyst
MEMO.PDF
Motion To Accept 2018 Third Quarter Actuals And Year End Projections
Gayle Bauman, Finance Director
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Motion To Approve Resolution 2018 -059 Authorizing The Application For Recycling
SCORE Grant Funds From Ramsey County
Jane Kansier, City Planner
MEMO.PDF
ATTACHMENT A.PDF
Motion To Authorize Appointment Of City Planner
Dave Perrault, City Administrator
MEMO.PDF
Motion To Approve Payment No. 7 –Osseo Construction Co., LLC –0.5 MG
Water Tower Rehabilitation Project
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Professional Services Agreement With HR Green For Utility
Monitoring And Control
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Maintenance Agreement With Rice Creek Watershed District –
Old Snelling Avenue Bridge Replacement Project
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Resolution 2018 -060 –MnDOT Cooperative Agreement For
Trunk Highway No. 10 Watermain
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
NEW BUSINESS
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council Agenda October 22, 20187:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.4.4.A.Documents:5.5.A.
Documents:
5.B.
Documents:
6.
6.A.
Documents:
6.B.
Documents:
7.
7.A.
Documents:
7.B.
Documents:
7.C.
Documents:
7.D.
Documents:
7.E.
Documents:
7.F.
Documents:
7.G.
Documents:
7.H.
Documents:
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APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESPUBLIC PRESENTATIONSRamsey County Sheriff UpdateRamsey County Sheriff Jack Serier MEMO.PDFSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault City Administrator MEMO.PDFTransportation UpdateSue Polka, Public Works Director/City Engineer MEMO.PDFAPPROVAL OF MINUTESSeptember 17, 2018 City Council Work Session09-17 -18 -WS.PDFSeptember 24, 2018 Regular City Council09-24 -18 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting Analyst MEMO.PDFMotion To Accept 2018 Third Quarter Actuals And Year End ProjectionsGayle Bauman, Finance Director MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve Resolution 2018 -059 Authorizing The Application For Recycling
SCORE Grant Funds From Ramsey County
Jane Kansier, City Planner
MEMO.PDF
ATTACHMENT A.PDF
Motion To Authorize Appointment Of City Planner
Dave Perrault, City Administrator
MEMO.PDF
Motion To Approve Payment No. 7 –Osseo Construction Co., LLC –0.5 MG
Water Tower Rehabilitation Project
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Professional Services Agreement With HR Green For Utility
Monitoring And Control
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Maintenance Agreement With Rice Creek Watershed District –
Old Snelling Avenue Bridge Replacement Project
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Resolution 2018 -060 –MnDOT Cooperative Agreement For
Trunk Highway No. 10 Watermain
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
NEW BUSINESS
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council Agenda October 22, 20187:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.4.4.A.Documents:5.5.A.Documents:5.B.Documents:6.6.A.Documents:6.B.Documents:7.7.A.Documents:7.B.Documents:7.C.
Documents:
7.D.
Documents:
7.E.
Documents:
7.F.
Documents:
7.G.
Documents:
7.H.
Documents:
8.
9.
10.
11.
12.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESPUBLIC PRESENTATIONSRamsey County Sheriff UpdateRamsey County Sheriff Jack Serier MEMO.PDFSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault City Administrator MEMO.PDFTransportation UpdateSue Polka, Public Works Director/City Engineer MEMO.PDFAPPROVAL OF MINUTESSeptember 17, 2018 City Council Work Session09-17 -18 -WS.PDFSeptember 24, 2018 Regular City Council09-24 -18 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting Analyst MEMO.PDFMotion To Accept 2018 Third Quarter Actuals And Year End ProjectionsGayle Bauman, Finance Director MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve Resolution 2018 -059 Authorizing The Application For Recycling SCORE Grant Funds From Ramsey CountyJane Kansier, City Planner MEMO.PDFATTACHMENT A.PDFMotion To Authorize Appointment Of City PlannerDave Perrault, City Administrator MEMO.PDFMotion To Approve Payment No. 7 –Osseo Construction Co., LLC –0.5 MG Water Tower Rehabilitation ProjectSue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFMotion To Approve Professional Services Agreement With HR Green For Utility Monitoring And Control Sue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFMotion To Approve Maintenance Agreement With Rice Creek Watershed District –Old Snelling Avenue Bridge Replacement ProjectSue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2018 -060 –MnDOT Cooperative Agreement For Trunk Highway No. 10 Watermain Sue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
NEW BUSINESS
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council Agenda October 22, 20187:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.4.4.A.Documents:5.5.A.Documents:5.B.Documents:6.6.A.Documents:6.B.Documents:7.7.A.Documents:7.B.Documents:7.C.Documents:7.D.Documents:7.E.Documents:7.F.Documents:7.G.Documents:7.H.Documents:
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Page 1 of 1
DATE: October 22, 2018
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Sheriff Serier Update
Background/Discussion
Sheriff Jack Serier is scheduled to be at this City Council meeting to review recent Ramsey
County Sheriff’s Department (RCSD) activities, discuss upcoming projects, listen to City
Council comments, and answer questions from the Council.
PUBLIC PRESENTATIONS – 4A
MEMORANDUM
Page 1 of 1
STAFF COMMENTS – 5A
MEMORANDUM
DATE: October 22, 2018
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
A verbal update will be provided at the City Council meeting.
Page 1 of 1
STAFF COMMENTS – 5B
MEMORANDUM
DATE: October 22, 2018
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Sue Polka, Public Works Director/City Engineer
SUBJECT: Transportation Update
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
A verbal update will be provided at the City Council meeting.
Approved: October 22, 2018
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL WORK SESSION
SEPTEMBER 17, 2018
5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Grant called to order the City Council
Work Session at 5:00 p.m.
Present: Mayor David Grant, Councilmembers Brenda Holden, Dave McClung,
Fran Holmes and Steve Scott
Also present: City Administrator Dave Perrault, Public Works Director/City Engineer Sue
Polka, Finance Director Gayle Bauman, Interim City Planner Jane Kansier, Deputy Clerk
Jolene Trauba, and Summit Development Managing Partner Jamison Kohout
A revised agenda was distributed with items renumbered.
Mayor David Grant noted that Councilmember Brenda Holden would be arriving late.
1.AGENDA ITEMS
A.Investment Policy Review
Finance Director Gayle Bauman stated that after reviewing the City’s Investment Policy she
was not recommending any changes at this time.
B.Sheriff Budget Discussion
City Administrator Dave Perrault noted that the Sheriff brought forth the preliminary budget
for 2019 that includes a $48,000 increase over the 2018 budget. The largest cost was adding an
additional Investigator, the second was personnel costs including COLA and PERA. Equipment,
including a new squad car, was the next largest expense. A narrative and summary from the
Sheriff’s Office were attached for review. Some cases such as elder abuse are mandated by State
Statute which is adding to the investigation case load.
Mayor Grant asked if we could obtain the number of investigations and expenses in Arden Hills
over the last five years. He felt that at some point adding more Deputies would not be cost
effective.
ARDEN HILLS CITY COUNCIL WORK SESSION – SEPTEMBER 17, 2018 2
City Administrator Dave Perrault stated that the budget numbers are based on a three year
average and cost to the City is based on a formula that includes the number of calls for service and
the number of cases investigated.
Mayor Grant noted that the budget could not be changed but the Council should determine how
they would vote in 2019.
Councilmember Dave McClung asked when the Sheriff’s contract was up and that competitively
bidding for services is not a bad thing.
City Administrator Perrault said the contract was up at the end of 2018.
C. Crossing Signs (Hamline & Floral and Hamline & Wyncrest)
Public Works Director/City Engineer Sue Polka noted there are two mid-block crossing on
Hamline Avenue, at Wyncrest and at the Floral Park exit. She has received quotes for variable
speed message signs and there are other options that could be used such as a push button/strobe
light sign. She recommended a speed sign or a push button sign at the locations. She estimated
cost to be approximately $8000 per location.
Councilmember McClung wondered if a combination of each sign would be appropriate.
Possibly a speed sign going opposite directions at each location and a push button sign in the other
direction.
Public Works Director/City Engineer Polka stated that some MUTCD and Federal rules have
changed but she is working with a traffic engineer from Ramsey County will come back with a
proposal.
Councilmember Holden arrived at 5:15 p.m.
D. Concept Plan Review – Parkshore Drive
Summit Development Managing Partner Jamison Kohout gave a presentation for possible
development of the Parkshore Drive site as a Senior Home Residential facility. The property is
currently zoned as single family, medium density. They would request a Comp Plan Amendment
to a higher density, but he stated that this type of development has a lower concentration of use
with less vehicle traffic and less parking. They would like to see 100-150 units. The property
would most likely employ 35-55 staff members with approximately one-third being on site at any
given time. Walker Methodist would operate the facility. A public trail could be constructed on
the west side of the property.
Interim City Planner Jane Kansier noted that in a high density residential district there can be
up to 12 units per acre. The property is currently shown as medium density residential so it would
require a Comprehensive Plan update and a rezoning. They could have up to 72 units under the
current zoning.
ARDEN HILLS CITY COUNCIL WORK SESSION – SEPTEMBER 17, 2018 3
Mr. Kohout said they are putting 75 units on three acres in other cities. He felt the smallest
number of units they would want to have would be 110-120. He stated that he has spoken with
the homeowner whose property is next to the site and he is open to this use.
Mayor Grant said the density is a concern for him.
Councilmember McClung was interested to hear what building materials would be used.
Mr. Kohout said they would be hard plank exteriors with multiple colors, lots of stone and brick,
with arches and gables. Upon entering the facility there is a two story entry with a fireplace,
library, exercise facility, and café area so it would not be repurposed as an apartment in the future.
Councilmember McClung was concerned about density and wanted to make sure that the
neighbors were supportive.
Mr. Kohout said they would plan a community meeting with the neighbors in the area.
Councilmember Holden stated that she could see a PUD on this project and going up to 110
units. She would like them to add the trail as part of the PUD.
Councilmember Steve Scott felt there is a need for more senior focused housing in the city, so he
would say yes to this proposal if it can mesh with the density requirements and agreement from
the neighbors.
Councilmember Fran Holmes said this might be less of an impact to the area than other projects
that have been proposed. She was concerned about density but would be supportive of a higher
number of units. She also commented that there would be little addition to rush hour traffic with a
senior development.
Mr. Kohout will do more renderings, meet with neighbors and come back to give another
presentation.
E. B-2 District Design Standards
Interim City Planner Kansier noted that the Council wanted to look at setback requirements for
buildings and parking lots in the B-2 District, generally located along County Road E between
Highway 51 and Lexington Avenue. Any changes made to the B-2 District would also apply to the
B-3 District. Currently the building need to be close to the street with the parking behind the
buildings. This has presented some issues with snow removal and trails/sidewalks along the road.
Staff was requested to bring forth some design changes that might allow for more flexibility in
building and parking placement and façade requirements which currently require at least 50% of
the first level building façade be transparent.
Staff suggested the building setback be increased from 20 feet to 50 feet, and the parking
restriction where parking cannot be located between the street and front of the building be
removed. Staff also suggested the 50% transparency remain on the first level facade that fronts a
public street but the 20% transparency be removed for all facades. Window treatments
requirements could be managed by the building code.
ARDEN HILLS CITY COUNCIL WORK SESSION – SEPTEMBER 17, 2018 4
Councilmember Holmes liked the larger setback and changing parking requirements so it doesn’t
have to be behind the building.
Councilmember McClung wondered if other cities had some of the same issues.
Interim City Planner Kansier said some businesses are being creative and making areas that
look like windows but have photos in them to give the appearance of a window. She said they can
look at other cities to see how they are wording their ordinances. She reminded the Council that
PUDs and plans that have already been approved will remain in effect even if they make changes.
F. US Frontage Road, Prior Avenue to Highway 96 – Potential Turn Back
Public Works Director/City Engineer Sue Polka stated that MnDOT has requested a
Release of Right of Way for the frontage road along US 10 between Prior Ave and Highway 96.
Public Works currently maintains the road and the City has utilities in the road. MnDot is paying
for part of the repaving and she will check into the exact numbers. It is possible the road could
meet State Aid requirements.
Mayor Grant said with no objections from the Council, staff should proceed with MnDOT.
G. Public Works Maintenance Worker and Seasonal Worker
City Administrator Perrault noted there is a vacancy for Public Works Maintenance Worker
and staff would like authorization to post at the next Council meeting. Additionally, Director
Polka is requesting a seasonal employee through the end of the year.
There were no objections from the Council.
H. SLWA Update
Councilmember Holden said she thinks SLWA is in material breach. She felt they cherry picked
items there were covering which differed from what the Council was told. She thinks we should
terminate the contract.
Mayor Grant noted that if the contract were terminated people could still buy the insurance, but
the City logo wouldn’t appear on marketing materials.
Councilmember Scott would like an opinion from the City Attorney.
City Administrator Perrault stated that the City Attorney thinks the safest route is to amend the
marketing materials, and give SLWA 30 days to cure as required by the agreement. Marketing
materials would be at the discretion of the Council.
Councilmember McClung felt that we should notify SLWA of a breach.
Mayor Grant said staff should notify SLWA of the breach, request a cure of the breach and a
mailing be approved by the Council without the City logo.
ARDEN HILLS CITY COUNCIL WORK SESSION – SEPTEMBER 17, 2018 5
I. Council Tracker Update
City Administrator Perrault handed out the most recent Council tracker, noting that Council
should review and decide which items could be removed.
After discussion the following items were removed from the list: Thom Drive Construction
Complaints, Noise at Bethel, and Rezoning of Residential Districts.
The following item was added to the list: Infill Development
J. TCAAP Open House Discussion
Mayor Grant noted that it was the intent of the Council to go out for public comments on
TCAAP.
After discussion, it was decided the Open House would be on November 15 in the Marsden Room
at Ramsey County Public Works, if available, or at City Hall. Items to be presented include:
SAC issues, the City’s involvement with HOA issues, Memo of Understanding for parks and the
civic center site, utilities on the Spine Road, water tower and lift station, and what the City agreed
to regarding infrastructure. HGA, the City Attorney, Ehlers, Kimley-Horn and other consultants
will be asked to be attend to present their respective topics.
Discussion ensued regarding TCAAP negotiations with Alatus and Ramsey County.
2. COUNCIL COMMENTS AND STAFF UPDATES
Councilmember Holden said she went to the open house event at HealthPartners.
Councilmember McClung said he would now be able to be at the State of the City event.
Councilmember Scott went to the Health Partners event and the Lexington Station block party.
He thanked staff for forwarding crime information to the Sheriff’s Department.
Councilmember Holmes asked about the Tobacco 21 public hearing.
City Administrator Perrault responded that the hearing is set for November 13 and staff is also
considering opening the October work session for vendors to come to discuss.
Mayor Grant also attended the HealthPartners and Lexington Station events.
City Administrator Perrault handed out copies of the preliminary slides for the State of the City.
He also noted staff will be posting an RFP for a new auditor.
ADJOURN
ARDEN HILLS CITY COUNCIL WORK SESSION – SEPTEMBER 17, 2018 6
Mayor Grant adjourned the City Council Work Session at 7:43 p.m.
__________________________ __________________________
Jolene Trauba David Grant
Deputy Clerk Mayor
Approved: October 22, 2018
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
SEPTEMBER 24, 2018
7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City
Council meeting at 7:00 p.m.
Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave
McClung and Steve Scott
Absent: None
Also present: City Administrator Dave Perrault; Public Works Director/City Engineer
Sue Polka; Finance Director Gayle Bauman; and City Clerk Julie Hanson
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
Mayor Grant reported the applicant has asked to pull Item 6E from the Consent Agenda.
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve the meeting agenda as amended. The motion carried
unanimously (5-0).
2. PUBLIC INQUIRIES/INFORMATIONAL
None.
3. RESPONSE TO PUBLIC INQUIRIES
None.
4. STAFF COMMENTS
A. Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update
ARDEN HILLS CITY COUNCIL – SEPTEMBER 24, 2018 2
City Administrator Perrault provided an update on TCAAP stating the JDA met on Wednesday,
September 19 where the group discussed several process items but noted no votes were taken at
this meeting. He reported this group would meet next on Monday, October 1. He explained the
Civic Site Task Force would be meeting on Tuesday, September 25 at 6:00 p.m.
Mayor Grant commented direction was given to the County by the City’s JDA representatives to
review its financial processes and procedures.
City Administrator Perrault stated he would update the Council regarding this matter when he
received an update from Director Olson with Ramsey County.
Councilmember Scott asked if Bob Lux with Alatus would be attending the Civic Site Task
Force meeting on September 25.
Mayor Grant reported this was the case.
Councilmember Holden encouraged staff to touch base with the County to ensure that the proper
financial policies and procedures were being followed.
City Administrator Perrault stated he would speak with Director Olson on Tuesday, September
25 to ensure this process was not favorable to only one party.
Mayor Grant encouraged City Administrator Perrault to take an active role in this matter on
behalf of the City of Arden Hills to ensure the County was not dictating this process.
Councilmember Holmes suggested the Council meet in a worksession meeting to discuss
TCAAP and the City’s options within the next two weeks.
Councilmember Holden reported he would be out of town for the next two weeks and would not
return until October 9.
Mayor Grant suggested each Councilmember review the information provided by staff and that
comments and concerns be passed along to City Administrator Perrault between now and October
22.
Councilmember Holmes supported the Council meeting together in a worksession in order to
create a strategy and consensus on how to negotiate with the County.
Councilmember Scott asked if staff was working on a risk matrix.
City Administrator Perrault reported this has not been completed by Ehlers or the legal team.
Councilmember McClung supported the Council meeting in a special worksession meeting to
discuss TCAAP further.
ARDEN HILLS CITY COUNCIL – SEPTEMBER 24, 2018 3
Councilmember Holden expressed concern with the fact that Ehlers was negotiating on behalf of
the City. She feared the City would not receive reimbursement for this expense, unless they were
acting as a consultant for the City.
Mayor Grant reported this has not been established.
Councilmember Holmes asked who was attending the negotiation meetings with the County.
City Administrator Perrault indicated he was attending these meetings with Stacie Kvilvang
and Joel Jamnik. He noted he has also asked Director Polka to attend.
Councilmember Holden commented she would like the Council to consider hiring a negotiator
to act on behalf of the City.
Councilmember McClung explained another point of view would be that the people acting on
behalf of the City Council at this time did not have clear direction on how to negotiate on behalf
of the City.
Councilmember Holden stated for the record City Administrator Perrault does not have
experience negotiating million-dollar development deals and for this reason, she supported the
Council considering the hire of someone with the proper skill set who could act on the City’s
behalf as a lead negotiator.
Councilmember Holmes suggested the Council address the hire of a negotiator at the upcoming
special worksession meeting.
Mayor Grant encouraged the Council to also consider who this individual may be. He suggested
staff be directed to provide the Council with options at the upcoming special worksession
meeting.
Councilmember Holden asked when the JDA would meet next.
City Administrator Perrault commented the JDA would meet next on Monday, October 1.
Mayor Grant noted for the record the City provided the County with all of its invoices as part of
the JDA meeting.
Councilmember Holden questioned when the City could expect to be paid back for these
invoices.
Mayor Grant reported per JDA financial policies and procedures the group was to approve its
expenses on a monthly basis. He commented further on how the County was reimbursing
themselves for expenses without submitting these expenses to the JDA.
Consensus of the Council was to hold a Special City Council Worksession meeting to discuss
TCAAP on Tuesday, October 16 at 6:00 p.m.
ARDEN HILLS CITY COUNCIL – SEPTEMBER 24, 2018 4
B. State of the City Update
City Administrator Perrault reported two State of the City events will be held this year:
• Thursday, September 27, 7:30 to 9:00 a.m. at the Tavern Grill restaurant
• Tuesday, October 2, 6:30 to 8:00 p.m. at City Hall
City Administrator Perrault explained Councilmembers will give presentations covering Rice
Creek Commons/TCAAP, development projects, transportation improvements, and more. Arden
Hills businesses and residents are encouraged to attend one of the events (the presentations will be
the same at both events). It was noted the Army National Guard and MnDOT will also present
information.
Mayor Grant commented he had to be out of town and would not be able to attend the Thursday,
September 27 State of the City event. He explained Mayor Pro-Tem Holden would be presenting
his slides.
Councilmember Holden suggested a slide be created to address the occupancy of the Smith
Medical space and the black North Pack u-shaped building.
Mayor Grant and Councilmember Holmes supported this recommendation.
C. Transportation Update
Public Works Director/City Engineer Polka reported Wall 3 along the Old Snelling trail was
approximately halfway done. She anticipated the wall would be completed this week.
Public Works Director/City Engineer Polka stated Floral Street would be paved this week.
Mayor Grant asked if the bags on the “No Parking” signs on Chatham would be removed when
the work on E2 was complete.
Public Works Director/City Engineer Polka explained this was the case.
Councilmember Holden asked if Xcel Energy would be ripping up more streets next year.
Public Works Director/City Engineer Polka reported she was not aware of any work Xcel
Energy would need to complete in Arden Hills in 2019.
5. APPROVAL OF MINUTES
A. August 20, 2018, City Council Work Session
B. August 27, 2018 Special City Council Work Session
C. August 27, 2018 Regular City Council
D. September 10, 2018 Special Executive Closed Session
E. September 10, 2018 Regular City Council
ARDEN HILLS CITY COUNCIL – SEPTEMBER 24, 2018 5
MOTION: Councilmember Holmes moved and Councilmember Holden seconded a
motion to approve the August 20, 2018, City Council Work Session meeting
minutes, August 27, 2018, Special City Council Work Session meeting
minutes, August 27, 2018, Regular City Council meeting minutes; September
10, 2018 Special Executive Closed Session meeting minutes; and September
10, 2018, Regular City Council meeting minutes as presented. The motion
carried unanimously (5-0).
6. CONSENT CALENDAR
A. Motion to Approve Consent Agenda Item - Claims and Payroll
B. Motion to Consider Request for Proposals for Auditing Services
C. Motion to Authorize Posting for Public Works Maintenance Worker
D. Motion to Approve Employee Resignation in Lieu of Termination
E. Motion to Approve Planning Case 18-016 – University of Northwestern Totino
Fine Arts Building Expansion
F. Motion to Approve Payment Nos. 5 and 6 – Osseo Construction Co., LLC – 0.5
MG Water Tower Rehabilitation Project
G. Motion to Authorize Purchase of Ford F-350 Truck
H. Motion to Approve Payment No. 3 – Sunram Construction, Inc. – Johanna Marsh
Park Improvement Project
I. Motion to Authorize Additional Construction Services Fees – WSB & Associates –
0.5 MG Water Tower Rehabilitation Project
J. Motion to Adopt Resolution 2018-046 Approving Charitable Gambling License –
Chops, Inc.
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve the Consent Calendar as amended removing Item 6E and
to authorize execution of all necessary documents contained therein. The
motion carried unanimously (5-0).
7. PULLED CONSENT ITEMS
None.
8. PUBLIC HEARINGS
None.
9. NEW BUSINESS
None.
10. UNFINISHED BUSINESS
None.
ARDEN HILLS CITY COUNCIL – SEPTEMBER 24, 2018 6
11. COUNCIL COMMENTS
Councilmember Scott stated on Wednesday evening he would be attending a ride-along with
Ramsey County.
Councilmember Holmes commented the City Council received an email from Joe Federer
regarding Horita Acres. She explained she had emailed Joe several times and also visited the
property. She asked if staff had an update on this project.
City Administrator Perrault reported staff met today and was working on a draft response for
the concerns raised by Mr. Federer that would be forwarded to the City Council. He anticipated
the Council would receive this response on Tuesday, September 25.
Mayor Grant indicated he had exchanged several emails with Joe Federer as well. He believed it
was appropriate for the City to address his questions by providing him with a formal response.
Councilmember Holden noted she attended the staff meeting regarding Joe Federer today and
she discussed how the items were worked through. She explained the Rice Creek Watershed
District has also been addressing the concerns at this project.
Councilmember Holden commented the Ramsey County League of Local Government has only
met once this year. She suggested the invoice for next year be held off in order for the Council to
consider if this was a viable organization to participate in.
Councilmember Holden requested the Council discuss the St. Paul Chamber of Commerce and
the strong opinions they have voiced against the City Council. She questioned if the amount of
money being paid to the Chamber was beneficial given the harm they were causing the City.
Mayor Grant suggested this matter be addressed at a future worksession meeting.
Councilmember Holden invited the public to participate in Taste of Northeast which would be
held on Thursday, October 11.
ADJOURN
MOTION: Councilmember Holmes moved and Councilmember Holden seconded a
motion to adjourn. The motion carried unanimously (5-0).
Mayor Grant adjourned the Regular City Council Meeting at 7:57 p.m.
__________________________ __________________________
Julie Hanson David Grant
City Clerk Mayor
Page 1 of 1
CONSENT ITEM 7A
MEMORANDUM
DATE: October 22, 2018
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Gayle Bauman, Finance Director
Pang Silseth, Accounting Analyst
SUBJECT: Claims & Payroll
Budgeted Amount: Actual Amount: Funding Source:
NA NA NA
Council Should Consider the Following Options:
A. Approve Claims and Payroll
Or
B. Reject Claims and Payroll
Supporting Documents:
Payroll
2018 Payroll #21 ....................................................................................... $ 76,947.02
Total Payroll ....................... $ 76,947.02
Accounts Payable Claims Through 10/19/2018
Paid Claims---10/06/2018 through 10/19/2018
(Check Nos. 47926-47962 and ACH Checks) .......................................... $ 301,537.45
Total Accounts Payable ..... $ 301,537.45
Total Claims ..... $ 378,484.47
CITY OF ARDEN HILLS
PAYROLL # 21
CHECKS DATED: 10/19/18
Biweekly: 09/29/18 - 10/12/18
EMPLOYEE DEDUCTIONS AMT.Payment Method
FIT 5,559.33 EFT
SIT 2,751.21 EFT
FICA Oasdi 3,999.96 EFT
FICA Medicare 935.49 EFT
TOTAL TAXES 13,245.99
Health Premium 1,225.13 A/P Check*
Dental Premium 191.02 A/P Check*
FSA Health Care Reimb. 0.00 A/P Check*
FSA Dependent Care Reimb. 0.00 A/P Check*
TOTAL FLEXIBLE SPENDING 1,416.15
HSA Health Saving 175.00
Health Care Savings Plan-Retirement EFT
Health Care Savings Plan-2% 417.49 EFT
Health Care Savings Plan-4% 421.14 EFT
TOTAL HEALTH SAVINGS 1,013.63
PERA 3,862.59 EFT
ICMA 1,967.36 EFT
Central Pension Fund-Union 537.60 A/P Check*
MN State Retirement System 477.92 EFT
TOTAL RETIREMENT 6,845.47
IUOE 49 Dues (Union) 122.50 A/P Check*
LTD/STD Insurance 54.09 A/P Check*
PERA Life Insurance 24.00 A/P Check*
Life/Addl/Dep Life 53.00 A/P Check*
UNUM 19.51 A/P Check*
AFLAC 53.18 EFT
TOTAL VOLUNTARY 326.28
Total Employee Deductions 22,847.52
Net Payroll 0.00
Direct Deposit 43,792.83 EFT
Gross Payroll Tie-Out 66,640.35
STD/LTD Gross - Up
Plus City Paid Benefit 10,306.67
ICMA Benefit Held 0.00
TOTAL PAYROLL COST 76,947.02
FICA TIE-OUT
Gross Payroll 66,640.35
Less Total FSA 1,416.15
Plus Employer Match ICMA 0.00
Plus ICMA Benefit Held 0.00
Net P/R Subject to FICA 65,224.20
FICA Oasdi @ 6.20% 3,999.96
FICA Medicare @ 1.45% 935.49
Note: Federal and State Payroll Tax obligations are satisfied by means
of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans-
fers are typically made two business days after the payroll date.
* A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report.
Checks may be paid this week or the following week.
4,935.45
CITY BENEFIT
3,999.96
935.49
358.44
368.76
45.97
414.73
137.50
137.50
4,456.85
3.70
4,815.29
3.70
Accounts Payable
User:
Printed:
pang.silseth
10/18/2018 8:46 AM
Checks by Date - Detail by Check Date
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
0189 Gopher State One-Call, Inc.10/12/2018ACH
8090173 Locates-September Locates-September 86.40
8090173 Locates-September Locates-September 86.40
8090173 Locates-September Locates-September 86.40
259.20Total for this ACH Check for Vendor 0189:
0210 Kath Fuel Oil Service 10/12/2018ACH
636134 Garage Supplies Garage Supplies 208.00
208.00Total for this ACH Check for Vendor 0210:
0225 Lillie Suburban Newspapers 10/12/2018ACH
173.0418 April Publication April Publications 120.76
173.0418 April Publication April Publications 66.13
173.0918 September Publication September Publications 40.26
227.15Total for this ACH Check for Vendor 0225:
0285 Xcel Energy 10/12/2018ACH
609384966 8/14 - 9/13 reading 1,714.53
609384966 8/14 - 9/13 reading 185.23
609384966 8/14 - 9/13 reading 1,368.48
609384966 8/14 - 9/13 reading 226.12
609384966 8/14 - 9/13 reading 1,800.64
5,295.00Total for this ACH Check for Vendor 0285:
0453 Continental Research Corp.10/12/2018ACH
469555-CRC Sanitary Sewer Supplies Sanitary Sewer Supplies 1,633.00
1,633.00Total for this ACH Check for Vendor 0453:
0761 Electric Pump, Inc 10/12/2018ACH
0063814-IN Lift Station Service Lift Station Service 2,777.10
2,777.10Total for this ACH Check for Vendor 0761:
12018 Achieve Services 10/12/2018ACH
19061 Document Shredding-September 2018 Document Shredding-September 2018 31.50
31.50Total for this ACH Check for Vendor 12018:
1330 MN CLN SERVICES LLC 10/12/2018ACH
1018NN01 Janitorial Services-September Janitorial Services-September 1,554.58
1,554.58Total for this ACH Check for Vendor 1330:
4889 Community Footworks 10/12/2018ACH
10032018 October Foot Clinic October Foot Clinic 364.00
Page 1AP Checks by Date - Detail by Check Date (10/18/2018 8:46 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
364.00Total for this ACH Check for Vendor 4889:
5173 Badger Meter, Inc.10/12/2018ACH
80025294 Q4 2018 Badger Gateway Communication Q4 2018 Badger Gateway Communication 216.00
216.00Total for this ACH Check for Vendor 5173:
5596 Jamar Company 10/12/2018ACH
517209 Garage Supplies Garage Supplies 40.18
40.18Total for this ACH Check for Vendor 5596:
5665 Metering & Technology Solution 10/12/2018ACH
12692 Meters Meters 2,416.95
2,416.95Total for this ACH Check for Vendor 5665:
7501 Kelly & Lemmons, P.A.10/12/2018ACH
49880 September Prosecution September Prosecution 2,828.88
2,828.88Total for this ACH Check for Vendor 7501:
5593 American Legal Publishing Corp.10/12/201847926
0124409 Code of Ordinances Code of Ordinances 4.50
4.50Total for Check Number 47926:
7804 Barton Sand & Gravel Co 10/12/201847927
180930 Dump Charge Dump Charge 250.00
250.00Total for Check Number 47927:
0131 Beisswenger's How-To Store 10/12/201847928
81765 GarageSupplies Garage Supplies 35.48
86083 Street Supplies Street Supplies 5.79
41.27Total for Check Number 47928:
10227 Century Link 10/12/201847929
10227.1018 Escrow Refund-ROW 2017-00704, 4480 Round Lake Road WEscrow Refund-ROW 2017-00704, 4480 Round Lake Road W 1,000.00
1,000.00Total for Check Number 47929:
1032 Commercial Asphalt Co.10/12/201847930
180930 Dura Drive Hotmix-Harriet Avenue Dura Drive Hotmix-Harriet Avenue 14,381.95
14,381.95Total for Check Number 47930:
3499 Consolidated Communications 10/12/201847931
3499.1018 Escrow Refund- ROW 2017-00723, 8 Pine Tree DriveEscrow Refund- ROW 2017-00723, 8 Pine Tree Drive 1,000.00
1,000.00Total for Check Number 47931:
6548 Frattallone's Hardware - Woodbury, Inc 10/12/201847932
080769/A Garage Supplies Garage Supplies 1.10
1.10Total for Check Number 47932:
3351 Highland Products Group, LLC 10/12/201847933
103024129 Park Benches-Johanna Marsh Park Benches-Johanna Marsh 650.00
103024129 Park Benches-Johanna Marsh Park Benches-Johanna Marsh 1,163.00
Page 2AP Checks by Date - Detail by Check Date (10/18/2018 8:46 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
1,813.00Total for Check Number 47933:
10218 HR Green 10/12/201847934
121494 Professional Services-August 2018 Professional Services-August 2018 1,201.50
1,201.50Total for Check Number 47934:
0447 I.U.O.E Local 49 Benefit Fund-Insurance 10/12/201847935
10.04.2018IUOE November Insurance November Insurance 8,680.00
10042018IUOE November Insurance November Insurance 1,402.00
10,082.00Total for Check Number 47935:
0390 INT'L Union Operating Engineers-Union Dues10/12/201847936
10032018IUOE October Dues October Dues 245.00
245.00Total for Check Number 47936:
10258 Kamish Excavating 10/12/201847937
KAM.0918 Hazelnut Park Warming House Hazelnut Park Warming House 345.00
345.00Total for Check Number 47937:
4176 Northern States Power Company 10/12/201847938
122315-1300615 GE#2013-00615 Escrow Release GE#2013-00615 Escrow Release 3,557.20
3,557.20Total for Check Number 47938:
1208 Premium Waters, Inc 10/12/201847939
613317-09-18 September Water September Water 107.23
107.23Total for Check Number 47939:
3100 Provident Life and Accident Ins Co 10/12/201847940
E0471136.0918 September Premiums September Premiums 39.02
39.02Total for Check Number 47940:
0811 Ramsey County 10/12/201847941
EMCOM-007182 Fleet Support Fee-September Fleet Support Fee-September 24.96
EMCOM-007218 911 Dispatch-September 911 Dispatch-September 4,573.62
EMCOM-007235 CAD Services-September CAD Services-September 857.66
PUBW-017419 Streets Supplies Streets Supplies 635.88
SHRFL-001732 Sherriff Contract-October Sherriff Contract-October 99,397.96
105,490.08Total for Check Number 47941:
10257 Ritter & Ritter Sewer Service, Inc 10/12/201847942
172713 Root Removal Root Removal 6,565.00
6,565.00Total for Check Number 47942:
0925 T-Mobile 10/12/201847943
841463567.0918 September Service September Service 28.70
28.70Total for Check Number 47943:
5140 Team Laboratory Chemical Corp.10/12/201847944
INV0013333 Sanitary Sewer Supplies Sanitary Sewer Supplies 1,214.00
1,214.00Total for Check Number 47944:
Page 3AP Checks by Date - Detail by Check Date (10/18/2018 8:46 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
0674 Titan Machinery 10/12/201847945
11472401 Garage Supplies Garage Supplies 26.36
26.36Total for Check Number 47945:
165,244.45Total for 10/12/2018:
0292 Oxygen Service Company, Inc.10/19/2018ACH
03416407 September Rental September Rental 22.80
22.80Total for this ACH Check for Vendor 0292:
0320 Health Partners 10/19/2018ACH
84613151 November Premiums November Premiums 1,062.37
84613151 November Premiums November Premiums 10,144.72
11,207.09Total for this ACH Check for Vendor 0320:
0329 Michael Christofore 10/19/2018ACH
10152018MC Mileage Reimbursement Mileage Reimbursement 291.03
291.03Total for this ACH Check for Vendor 0329:
0381 ICMA Retirement Corporation 10/19/2018ACH
41939 Q4 2018 Plan Fee Q4 2018 Plan Fee 250.00
250.00Total for this ACH Check for Vendor 0381:
0382 ICMA Retirement Trust - 106944 10/19/2018ACH
PR Batch 00200.10.2018 ICMA Employee Percent 401PR Batch 00200.10.2018 ICMA Employee Percent 401 310.65
PR Batch 00200.10.2018 ICMA Employer Percent 401PR Batch 00200.10.2018 ICMA Employee Percent 401 358.44
669.09Total for this ACH Check for Vendor 0382:
0387 ICMA Retirement Trust- #302482 10/19/2018ACH
PR Batch 00200.10.2018 ICMA Employee DeductionPR Batch 00200.10.2018 ICMA Employee Deduction 1,336.54
PR Batch 00200.10.2018 ICMA Employee PercentPR Batch 00200.10.2018 ICMA Employee Percent 320.17
1,656.71Total for this ACH Check for Vendor 0387:
0576 TimeSaver Off Site Secretarial 10/19/2018ACH
M24167 TimeSaver Charges-JDA, 10/1 TimeSaver Charges 142.00
M24167 TimeSaver Charges 9/25 & 10/8 TimeSaver Charges 387.50
529.50Total for this ACH Check for Vendor 0576:
0750 Verizon Wireless 10/19/2018ACH
9816049236 PW Hotspots Sep 8-Oct 7 PW Hotspots Sep 8-Oct 7 105.03
105.03Total for this ACH Check for Vendor 0750:
0940 Zee Medical Services 10/19/2018ACH
54050156 First Aid Supplies First Aid Supplies 50.40
54050156 First Aid Supplies First Aid Supplies 186.25
236.65Total for this ACH Check for Vendor 0940:
10210 Sue Polka 10/19/2018ACH
10152018-SP Mileage Reimbursement Mileage Reimbursement 101.92
Page 4AP Checks by Date - Detail by Check Date (10/18/2018 8:46 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
101.92Total for this ACH Check for Vendor 10210:
10259 Joe Vaughan 10/19/2018ACH
10152018-JV Mileage Reimbursement Mileage Reimbursement 99.19
99.19Total for this ACH Check for Vendor 10259:
1408 Supply Solutions 10/19/2018ACH
20322 City Hall Supplies City Hall Supplies 82.12
82.12Total for this ACH Check for Vendor 1408:
5596 Jamar Company 10/19/2018ACH
518723 Paint Paint 33.00
518723 Paint Paint 33.00
518723 Paint Paint 33.00
99.00Total for this ACH Check for Vendor 5596:
6129 Fast Signs 10/19/2018ACH
204-49312 Office Supplies Office Supplies 41.52
41.52Total for this ACH Check for Vendor 6129:
7025 On Site Companies -OSSTC 10/19/2018ACH
0000669574 Restrooms-October Restrooms-October 685.00
685.00Total for this ACH Check for Vendor 7025:
8023 Voss Lighting 10/19/2018ACH
15324305-00 Parks Supplies Parks Supplies 153.13
153.13Total for this ACH Check for Vendor 8023:
ALPI Allegra Print & Imaging 10/19/2018ACH
155053 October Newsletter October Newsletter 1,555.65
1,555.65Total for this ACH Check for Vendor ALPI:
0243 Metropolitan Council-Waste Water 10/19/2018ACH
0001087857 Waste Water-November 2018 Waste Water-November 2018 66,192.79
66,192.79Total for this ACH Check for Vendor 0243:
1252 Campbell Knutson - Attorneys at Law 10/19/2018ACH
3231G-0918 September legal services September Legal Fees 77.50
3231G-0918 September legal services September Legal Fees 49.80
3231G-0918 September legal services-Horita Driveway September Legal Fees 31.00
3231G-0918 September legal services September Legal Fees 3,993.68
3231G-0918 September legal services September Legal Fees 5,009.90
3231G-0918 September legal services September Legal Fees 124.00
3231G-0918 September legal services September Legal Fees 414.60
9,700.48Total for this ACH Check for Vendor 1252:
4050 Advanced Engineering and Enivornmental Services10/19/201847946
60092 Water Model Review-September 2018 Water Model Review-September 2018 1,000.00
1,000.00Total for Check Number 47946:
6983 Association Mainteance, LLC 10/19/201847947
25506 Abatement-3246 New Brighton Rd Abatement-3246 New Brighton Rd 518.50
Page 5AP Checks by Date - Detail by Check Date (10/18/2018 8:46 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
518.50Total for Check Number 47947:
10200 Badger State Inspection LLC 10/19/201847948
1000641 Sprint Antenna Sprint Antenna 1,600.00
1,600.00Total for Check Number 47948:
0131 Beisswenger's How-To Store 10/19/201847949
87628 Garage Supplies Garage Supplies 0.69
89258 Park Supplies Park Supplies 23.84
90094 Garage Supplies Garage Supplies 20.37
91006 Garage Supplies Garage Supplies 11.77
56.67Total for Check Number 47949:
1033 Comcast 10/19/201847950
44271-10112018 Oct 21-Nov 20 Oct 21-Nov 20 6.29
6.29Total for Check Number 47950:
10244 Comcast Business 10/19/201847951
70802767 September & October Service September & October Service 985.39
985.39Total for Check Number 47951:
DMLP Dell Marketing, L.P.10/19/201847952
10265639958 Computer-AH809 Computer-AH809 565.00
565.00Total for Check Number 47952:
1193 Further 10/19/201847953
1285927 October Participant Fees October Participant Fees 55.30
55.30Total for Check Number 47953:
5443 Metro Products, Inc.10/19/201847954
138249 Water Supplies Water Supplies 138.28
138.28Total for Check Number 47954:
MIDF Midwest Fence 10/19/201847955
10112018-MF Refund Payment of Duplicate Permit Refund Payment of Duplicate Permit 65.00
65.00Total for Check Number 47955:
6252 Office Depot 10/19/201847956
2235905610 MS Office MS Office 149.00
149.00Total for Check Number 47956:
6748 Reliance Standard 10/19/201847957
GL154938-1118 Insurance-November Insurance-November 1,236.38
1,236.38Total for Check Number 47957:
0327 Staples Business Advantage 10/19/201847958
3391197936 Office Supplies Office Supplies 26.58
3391197936 Office Supplies Office Supplies 30.24
3391483162 Office Supplies Office Supplies 51.49
3392082491 Office Supplies Office Supplies 46.17
3392082491 Office Supplies Office Supplies 21.62
3392573944 Office Supplies Office Supplies 22.99
Page 6AP Checks by Date - Detail by Check Date (10/18/2018 8:46 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
199.09Total for Check Number 47958:
6555 TKDA 10/19/201847959
002018003949 Highway 10 Watermain Relocate, Aug 26-Sep 29 Highway 10 Watermain Relocate, Aug 26-Sep 29 2,047.47
002018004094 County Rd F Watermain , Aug 26-Sep 29 Highway 10 Watermain Relocate, Aug 26-Sep 29 4,530.56
6,578.03Total for Check Number 47959:
9755 Verizon Networkfleet Inc 10/19/201847960
OSV000001571504 September Service September Service 139.57
139.57Total for Check Number 47960:
10260 Jann C Weaver 10/19/201847961
10152018-JW Refund-Driver Safety Course Cancelled Refund-Driver Safety Course Cancelled 20.00
20.00Total for Check Number 47961:
10212 The Osseo Construction Co., Inc 10/19/201847962
3608-000P7 Water Tower Rehab Payment #7 Water Tower Rehab Payment #7 -1,542.20
3608-000P7 Water Tower Rehab Payment #7 Water Tower Rehab Payment #7 30,844.00
29,301.80Total for Check Number 47962:
136,293.00Total for 10/19/2018:
Report Total (69 checks): 301,537.45
Page 7AP Checks by Date - Detail by Check Date (10/18/2018 8:46 AM)
Page 1 of 2
CONSENT ITEM – 7B
MEMORANDUM
DATE: October 22, 2018
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Gayle Bauman, Finance Director
SUBJECT: 2018 3rd Quarter Actuals and Year End Projections
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Quarterly, City Staff provides the City Council with a budget to actual update, please find the
attached General Fund, City-Wide Funds, and Investment Portfolio updates for review. The
Council may choose to accept the reports as is or provide further direction.
Background
Investments - per the Investment Policy, our Benchmark Rate is the 4M plus Rate. At September
30, 2018 – this rate was 1.83% and our portfolio is averaging 2.92%. All of our investments are
in government secured or government backed deposits. Utility billing cycles and CIP projects
are taken into account when determining how much to invest and for how long.
Basis of accounting – during the year, City books are kept on a cash basis which means that only
items that are received are booked as revenue and items paid are booked as expenses.
Adjustments for accruals, deferrals and other accounting requirements are made at year end.
General Fund – The main source of revenue for the City is property taxes and these come in
twice a year. Expenditures are at 69.35% of budget through the third quarter. Also included on
Attachment B is information related to year-end projections for the General Fund. The adopted
budget for the General Fund was a use of funds (deficit) of $237,225. After analyzing data
through 9/30/18, we are currently projecting an increase in fund balance of $188,010 – this is an
increase over the original budget of $425,235. This increase includes building permit fees for
Page 2 of 2
the National Guard Readiness Center and the Hotel. Actual final numbers won’t be known until
early next year, during the audit of the 2018 books.
Other governmental funds, enterprise funds and internal service funds – utility revenue for third
quarter will be booked in October 2018 and annual transfers between funds will be booked later
in the year. $107,615 of the 2018 expenditures for the Public Safety Capital Equipment Fund
relate to the 2017 budget. The allocation for insurance (Risk Management Fund) is normally
completed in December each year.
Discussion
City Staff respectfully request the City Council review the quarterly updates for further
discussion.
Attachment
Attachment A: Investment Portfolio Analysis
Attachment B: General Fund Revenues and Expenditures Summary and Year End Projections
Attachment C: Other City Funds Revenues and Expenditures Summary
CITY OF ARDEN HILLS
SCHEDULE OF INVESTMENTS
FOR THE MONTH ENDING SEPTEMBER 30, 2018
Institution Description Type
Wells Fargo - Sec Wells Fargo Securities Money Market
Wells Fargo - Sec North St Paul MN Tax OPEB Municipal Securities
Wells Fargo - Sec Compass Bank Brokered CD
Wells Fargo - Sec Citizens Bank Brokered CD
Wells Fargo - Sec Met Council Mpls-St Paul Municipal Securities
Wells Fargo - Sec Olathe KS BAB Municipal Securities
Wells Fargo - Sec Simmons Bank/Pine Bluff Brokered CD
Wells Fargo - Sec Douglass Cnty NE ISD Municipal Securities
Wells Fargo - Sec Milwaukee Cnty WI Municipal Securities
Wells Fargo - Sec Met Council Mpls-St Paul Municipal Securities
Wells Fargo - Sec Milwaukee Cnty WI Municipal Securities
Wells Fargo - Sec Oshkosh WI BAB Municipal Securities
Wells Fargo - Adv Wells Fargo Advisors Money Market
Wells Fargo - Adv Morgan Stanley Bk Brokered CD
Wells Fargo - Adv Berkshire Bk Brokered CD
Wells Fargo - Adv Beal Bank Brokered CD
Wells Fargo - Adv GE Capital Retail Bk Brokered CD
Wells Fargo - Adv American Exp Cent Bk Brokered CD
Wells Fargo - Adv Barclays Bk Brokered CD
Wells Fargo - Adv Worlds Foremost Bank Brokered CD
Wells Fargo - Adv State Bank of India Brokered CD
Wells Fargo - Adv Hanmi Bank Brokered CD
RBC RBC Money Market
RBC Ally Bk Midvale Brokered CD
RBC Discover Bk Brokered CD
RBC Israel Disc Bk Brokered CD
RBC Oriental Bk Brokered CD
RBC Comenity Cap Bk Brokered CD
RBC Capital One Natl Assoc Brokered CD
RBC Capital One Bk USA Brokered CD
RBC Goldman Sachs Bk Brokered CD
RBC Security Bank Brokered CD
RBC Oregon Sch Brds Assn Municipal Securities
RBC Firstbank PR Santurce Brokered CD
RBC Northwestern Bank NA Brokered CD
RBC Sallie Mae Bk Brokered CD
RBC FHLB Municipal Securities
RBC City of NY, NY Tax GO Municipal Securities
RBC Little Canada Minn Tax GO Municipal Securities
RBC Minneapolis Minn Tax GO Municipal Securities
RBC FNMA Municipal Securities
RBC FNMA Municipal Securities
RBC WEALTH RBC Wealth Money Market
RBC WEALTH Pacific Westn Bk Brokered CD
RBC WEALTH Brand Bkg Co Brokered CD
RBC WEALTH Iroquois Fed Sav & Loan Brokered CD
RBC WEALTH FHLM Municipal Securities
RBC WEALTH Bank of Bluffs Brokered CD
RBC WEALTH Fed Farm Credit Bank Municipal Securities
RBC WEALTH Michigan City ISD Municipal Securities
RBC WEALTH Hawaii St GO Bds Municipal Securities
RBC WEALTH Wells Fargo Bk Brokered CD
MORGAN STANLEY Morgan Stanley Money Market
MORGAN STANLEY MS Private Bk CD Brokered CD
US Bank US Bank Money Market
US Bank Commercial Paper Comml Paper
US Bank Commercial Paper Comml Paper
Affinity Plus Membership Savings Money Market
Affinity Plus 60 Mo CD Brokered CD
Affinity Plus 60 Mo CD Brokered CD
Affinity Plus Wahoo CD Brokered CD
PMA 4M General Money Market
PMA 4MP General Money Market
PMA 4M Payroll Money Market
PMA 4M PIR Fund Money Market
PMA 4M 2018A GO Bonds Money Market
US Bank Operating Checking
US Bank Payroll Checking
Total cash a
Unadjusted
Market Value Deposits - Expenditures - Market Value Market Value Unrealized
1/1/2018 Purchases Sales Transfers Interest 9/30/2018 9/30/2018 gain / loss
30,265.13$ 595,000.00$ (150,000.00)$ -$ 56,706.94$ 531,972.07$ 531,972.07$ -$
150,376.50 - (150,000.00) - - 376.50 - (376.50)
244,951.00 - (245,000.00) - - (49.00) - 49.00
- 150,000.00 (150,000.00) - - - - -
199,342.00 - (200,000.00) - - (658.00) - 658.00
253,470.00 - - - - 253,470.00 250,000.00 (3,470.00)
- 150,000.00 - - - 150,000.00 149,914.35 (85.65)
279,215.10 - - - - 279,215.10 273,288.60 (5,926.50)
239,440.50 - - - - 239,440.50 232,395.75 (7,044.75)
147,762.00 - - - - 147,762.00 144,849.00 (2,913.00)
363,580.00 - - - - 363,580.00 355,138.00 (8,442.00)
607,086.40 - - - - 607,086.40 592,413.10 (14,673.30)
2,515,488.63 895,000.00 (895,000.00) - 56,706.94 2,572,195.57 2,529,970.87 (42,224.70)
20,915.39$ 944,000.00$ (480,000.00)$ (500,000.00)$ 18,169.86$ 3,085.25$ 3,085.25$ (0.00)$
209,018.81 - (209,000.00) - - 18.81 - (18.81)
244,850.55 - (245,000.00) - - (149.45) - 149.45
244,850.55 - (245,000.00) - - (149.45) - 149.45
245,548.80 - (245,000.00) - - 548.80 - (548.80)
245,600.25 - - - - 245,600.25 244,977.95 (622.30)
150,234.00 - - - - 150,234.00 149,568.00 (666.00)
199,510.00 - - - - 199,510.00 199,022.00 (488.00)
- 240,000.00 - - - 240,000.00 239,637.60 (362.40)
- 240,000.00 - - - 240,000.00 239,030.40 (969.60)
1,560,528.35 1,424,000.00 (1,424,000.00) (500,000.00) 18,169.86 1,078,698.21 1,075,321.20 (3,377.01)
- 497,000.00 (1,017,802.74) 453,227.50 67,575.24 - - -
248,000.00 - (248,000.00) - - - - -
248,000.00 - (248,000.00) - - - - -
246,866.64 - (248,000.00) - - (1,133.36) - 1,133.36
247,802.31 - (249,000.00) - - (1,197.69) - 1,197.69
245,329.74 - - - - 245,329.74 245,504.04 174.30
99,232.00 - - - - 99,232.00 98,139.00 (1,093.00)
100,336.00 - - - - 100,336.00 98,921.00 (1,415.00)
246,119.65 - - - - 246,119.65 242,520.60 (3,599.05)
- 249,000.00 - - - 249,000.00 248,028.90 (971.10)
313,218.60 - - - - 313,218.60 312,583.80 (634.80)
248,327.70 - - - - 248,327.70 241,945.83 (6,381.87)
- 249,000.00 - - - 249,000.00 248,379.99 (620.01)
247,239.59 - - - - 247,239.59 240,570.59 (6,669.00)
368,272.10 - - - - 368,272.10 366,984.50 (1,287.60)
- 452,227.50 - - - 452,227.50 445,986.00 (6,241.50)
130,313.30 - (130,000.00) - - 313.30 - (313.30)
566,005.00 - - - - 566,005.00 554,565.00 (11,440.00)
99,742.00 - - - - 99,742.00 99,401.00 (341.00)
248,270.00 - - - - 248,270.00 248,282.50 12.50
3,903,074.63 1,447,227.50 (2,140,802.74) 453,227.50 67,575.24 3,730,302.13 3,691,812.75 (38,489.38)
53,270.25 496,000.00 (586,960.06) - 46,241.55 8,551.74 8,551.74 0.00
248,000.00 - (248,000.00) - - - - -
247,953.62 - (248,000.00) - - (46.38) - 46.38
- 242,000.00 - - - 242,000.00 241,375.64 (624.36)
- 88,761.56 - - - 88,761.56 88,201.80 (559.76)
141,231.24 - - - - 141,231.24 139,358.76 (1,872.48)
- 256,198.50 - - - 256,198.50 250,338.60 (5,859.90)
265,710.00 - - - - 265,710.00 257,187.50 (8,522.50)
418,176.50 - - - - 418,176.50 393,288.00 (24,888.50)
145,381.50 - - - - 145,381.50 145,600.50 219.00
1,519,723.11 1,082,960.06 (1,082,960.06) - 46,241.55 1,565,964.66 1,523,902.54 (42,062.12)
2,940.00 - - - - 2,940.00 2,940.00 -
244,941.20 - - - - 244,941.20 244,772.15 (169.05)
247,881.20 - - - - 247,881.20 247,712.15 (169.05)
- - - - - - - -
100,600.11 - (100,650.42) - 50.31 0.00 - (0.00)
- 100,650.42 - - 102.93 100,753.35 100,753.35 -
100,600.11 100,650.42 (100,650.42) - 153.24 100,753.35 100,753.35 (0.00)
379.67 - - - 2.82 382.49 382.49 -
106,418.18 - - - 1,588.01 108,006.19 108,006.19 -
270,524.47 - - - 4,051.75 274,576.22 274,576.22 -
25,364.92 - - - 94.83 25,459.75 25,459.75 -
402,687.24 - - - 5,737.41 408,424.65 408,424.65 -
1,402,348.47 12,029,697.67 (12,310,856.57) 206,081.17 20,797.22 1,348,067.96 1,348,067.96 -
10.37 - - - - 10.37 10.37 -
1.88 858,826.24 (858,844.02) - 19.63 3.73 3.73 0.00
20.89 - - - - 20.89 20.89 -
- 2,526,688.80 (1,654,268.23) (159,308.67) 4,119.61 717,231.51 717,231.51 -
1,402,381.61 15,415,212.71 (14,823,968.82) 46,772.50 24,936.46 2,065,334.46 2,065,334.46 0.00
- 14,832,283.40 (14,832,283.40) - - - (0.00) (0.00)
- 858,827.60 (858,827.60) - - - - -
- 858,827.60 (858,827.60) - - - - -
11,652,364.88$ 28,640,019.99$ (28,742,351.34)$ 0.00$ 219,520.70$ 11,769,554.23$ 11,643,231.97$ (126,322.26)$
CITY OF ARDEN HILLSSCHEDULE OF INVESTMENTSFOR THE MONTH ENDING SEPTEMBER 30, 2018UnadjustedMarket Value Market Value VarianceMaturity 9/30/2018 9/30/2018 9/30/2018Current 2,610,140.09$ 2,612,266.01$ 2,125.92$ < 1 year 1,894,513.39 1,883,260.19 (11,253.20) 1-2 years 925,128.15 911,613.95 (13,514.20) 2-3 years 1,191,980.60 1,185,867.74 (6,112.86) 3-4 years 1,108,147.29 1,086,034.41 (22,112.88) 5+ years 4,039,644.71 3,964,189.67 (75,455.04) 11,769,554.23$ 11,643,231.97$ (126,322.26)$ Weighted average Rate of return 2.92% 9/30/2018Average Maturity (years) 1.49 9/30/2018Market Value Investment Type 9/30/2018Money Market 2,612,266.01$ Brokered CD 4,065,309.46 Comml Paper 100,753.35 Municipal Securities 4,864,903.15 Checking (0.00) 11,643,231.97$ $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 $4,500,000Current < 1 year 1-2years2-3years3-4years5+ yearsMaturitiesMarket Value Market Value22%35%1%42%0%Money MarketBrokered CDComml PaperMunicipal SecuritiesChecking
ATTACHMENT B
YTD YTD
Annual Through % of 2018 YE Difference
Budget 9/30/2018 Budget Projections from Budget
REVENUES
Taxes 3,795,042$ 1,882,560$ 49.6% 3,642,730$ (152,312)$
Licenses and permits 324,600 312,503 96.3% 585,760 261,160
Intergovernmental 133,179 100,947 75.8% 148,690 15,511
Charges for services 585,704 294,380 50.3% 660,320 74,616
Fines and forfeits 34,000 14,982 44.1% 30,420 (3,580)
Special assessments 2,000 4,204 210.2% 4,200 2,200
Investment earnings 55,000 5,933 10.8% 47,230 (7,770)
Miscellaneous 10,006 7,619 76.1% 17,160 7,154
TOTAL REVENUES 4,939,531 2,623,128 53.10% 5,136,510 196,979
EXPENDITURES
Mayor & Council 67,500 54,195 80.3% 65,000 2,500
Administration 327,500 210,122 64.2% 315,000 12,500
Elections 23,000 17,546 76.3% 23,000 ‐
Finance 176,300 145,724 82.7% 165,000 11,300
TCAAP 170,000 75,499 44.4% 150,000 20,000
Planning & Zoning 266,250 99,370 37.3% 170,000 96,250
Government Buildings 275,000 155,362 56.5% 270,000 5,000
Public Safety 1,194,775 894,756 74.9% 1,194,775 ‐
Dispatch 65,175 43,450 66.7% 65,175 ‐
Fire Protection 544,000 541,663 99.6% 544,000 ‐
Emergency Management 9,476 8,280 87.4% 9,900 (424)
Protective Inspections 342,746 213,329 62.2% 320,000 22,746
Street Maintenance 587,872 376,140 64.0% 550,000 37,872
Recreation 266,650 188,352 70.6% 266,650 ‐
Park Maintenance 440,512 275,188 62.5% 420,000 20,512
TOTAL EXPENDITURES 4,756,756 3,298,977 69.35% 4,528,500 228,256
EXCESS REVENUES (EXPENDITURES) 182,775 (675,849) ‐369.8% 608,010 425,235
OTHER FINANCING SOURCES (USES)
EDA Fund transfers (120,000) ‐ 0.0% (120,000) ‐
Equipment Fund transfers (50,000) ‐ 0.0% (50,000) ‐
Public Safety Capital Fund transfers (50,000) ‐ 0.0% (50,000) ‐
PIR Fund transfers (200,000) ‐ 0.0% (200,000) ‐
TOTAL OTHER FINANCING SOURCES (USES) (420,000) ‐ 0.00% (420,000) ‐
NET CHANGE IN FUND BALANCE (237,225)$ (675,849)$ 284.90% 188,010$ 425,235$
Charges for services ‐ admin charges are not booked until year end.
CITY OF ARDEN HILLS
STATEMENT OF REVENUES AND EXPENDITURES
GENERAL FUND
FOR THE NINE MONTHS ENDED SEPTEMBER 30, 2018
ATTACHMENT C
NET
FUND REVENUES EXPENDITURES CHANGE
Cable TV Budget 105,000 158,770 (53,770)
Actual 51,549 86,109 (34,560)
% of Budget 49.1% 54.2%
EDA General Budget 125,600 217,437 (91,837)
Actual 1,781 31,431 (29,650)
% of Budget 1.4% 14.5%
EDA Revolving Budget 3,000 ‐ 3,000
Actual 127 34,208 (34,081)
% of Budget 4.2% N/A
TIF 3 Cottage Villas Budget 72,000 4,725 67,275
Actual 51,176 996 50,180
% of Budget 71.1% 21.1%
TIF 4 Pres Homes Budget 150,700 139,525 11,175
Actual 126,643 115,372 11,271
% of Budget 84.0% 82.7%
Equipment Bldg & Replacement Budget 350,000 473,500 (123,500)
Actual 55,908 203,983 (148,076)
% of Budget 16.0% 43.1%
Park Budget ‐ ‐ ‐
Actual 24,350 ‐ 24,350
% of Budget N/A N/A
PIR Budget 1,220,361 4,296,000 (3,075,639)
Actual 577,147 2,392,758 (1,815,611)
% of Budget 47.3% 55.7%
Public Safety Capital Equipment Budget 79,000 70,858 8,142
Actual 17,943 125,248 (107,305)
% of Budget 22.7% 176.8%
TCAAP Budget ‐ 15,000 (15,000)
Actual ‐ 2,576 (2,576)
% of Budget N/A 17.2%
EDA and Equipment Fund revenue consists mainly of a transfer in from the General Fund which will be
completed later this year.
Public Safety Capital ‐ $107,615 of the 2018 expenditures relate to the 2017 budget.
CITY OF ARDEN HILLS
OTHER GOVERNMENTAL FUNDS BUDGET SUMMARY
FOR THE NINE MONTHS ENDED SEPTEMBER 30, 2018
NET
FUND REVENUES EXPENDITURES CHANGE
Water Budget 2,193,020 4,998,276 (2,805,256)
Actual 1,087,039 2,634,827 (1,547,788)
% of Budget 49.6% 52.7%
Sanitary Sewer Budget 1,730,950 2,510,557 (779,607)
Actual 910,595 1,312,810 (402,215)
% of Budget 52.6% 52.3%
Recycling Budget 161,500 155,954 5,546
Actual 4,449 108,423 (103,973)
% of Budget 2.8% 69.5%
Surface Water Management Budget 829,200 1,402,964 (573,764)
Actual 421,076 671,677 (250,601)
% of Budget 50.8% 47.9%
Risk Management Budget 159,146 159,232 (86)
Actual 537 131,381 (130,844)
% of Budget 0.3% 82.5%
Engineering Budget 154,764 136,081 18,683
Actual 44,399 53,520 (9,121)
% of Budget 28.7% 39.3%
Central Garage Budget 231,341 253,988 (22,647)
Actual 211,689 200,107 11,582
% of Budget 91.5% 78.8%
Technology Budget 172,000 172,787 (787)
Actual 164,624 163,524 1,100
% of Budget 95.7% 94.6%
Utility revenue for 3rd quarter will not be booked until October.
Risk Mgmt ‐ Property and Work Comp insurance is paid in January for the year and not allocated
to other funds until later in the year.
CITY OF ARDEN HILLS
ENTERPRISE AND INTERNAL SERVICES FUNDS BUDGET SUMMARY
FOR THE NINE MONTHS ENDED SEPTEMBER 30, 2018
Percent
Received or
Expended
Actual Actual Variance ‐ Based on
Annual Thru Thru Favorable Actuals Thru
Budget 09/30/17 09/30/18 (Unfavorable) 09/30/18
REVENUES
User charges 2,110,000$ 941,357$ 1,005,993$ 64,635$ 106.9 %
Connection charges 9,400 10,395 41,265 30,870 397.0
Other 53,620 44,199 34,915 (9,283) 79.0
Interest earnings 20,000 29,953 4,867 (25,086) 16.2
TOTAL REVENUES 2,193,020 1,025,904 1,087,039 61,136 106.0
EXPENSES
Personnel expenses 320,400 206,664 209,525 (2,861) 101.4
Supplies and materials 30,500 49,057 35,040 14,017 71.4
Other services and charges 305,686 228,977 310,100 (81,123) 135.4
Water purchases 1,100,000 449,567 443,762 5,805 98.7
Depreciation 235,000 ‐ ‐ ‐ N/A
Capital expenses 2,826,000 ‐ 1,591,109 (1,591,109) N/A
Debt service 80,690 ‐ 45,290 (45,290) N/A
TOTAL EXPENSES 4,898,276 934,265 2,634,827 (1,700,562) 282.0
Bond Proceeds ‐ ‐ ‐ ‐ N/A
Transfers out 100,000 ‐ ‐ ‐ N/A
EXCESS (DEFICIT) REVENUES OVER EXPENSES (2,805,256)$ 91,638$ (1,547,788)$ (1,639,426)$ ‐1689.0 %
WATER FUND
CITY OF ARDEN HILLS, MINNESOTA
STATEMENT OF REVENUES AND EXPENSES
BUDGET AND ACTUAL
FOR THE NINE MONTHS ENDED SEPTEMBER 30, 2018
Q1 Q2 Q3 Q4
2016 179.47 417,155.75 944,679.74 1,996,170.42
2017 ‐ 416,128.77 941,357.49 2,060,640.34
2018 ‐ 415,073.60 1,005,992.59
$‐
$0.50
$1.00
$1.50
$2.00
$2.50
MillionsWater Sales Comparison
Percent
Received or
Expended
Actual Actual Variance ‐ Based on
Annual Thru Thru Favorable Actuals Thru
Budget 09/30/17 09/30/18 (Unfavorable) 09/30/18
REVENUES
User charges 1,720,000$ 853,332$ 866,394$ 13,061$ 101.5 %
Connection charges 5,000 15,470 40,425 24,955 261.3
Other 5,950 20,518 3,207 (17,311) 15.6
Interest earnings ‐ 196 569 373 290.2
TOTAL REVENUES 1,730,950 889,517 910,595 21,078 102.4
EXPENSES
Personnel expenses 389,800 251,669 245,838 5,832 97.7
Supplies and materials 2,500 3,492 12,132 (8,640) 347.4
Other services and charges 355,679 286,997 148,727 138,270 51.8
Wastewater charges 794,028 555,314 657,928 (102,614) 118.5
Depreciation 160,000 ‐ ‐ ‐ N/A
Capital expenses 670,000 (9,176) 248,185 (257,360) ‐2704.8
Debt service 12,550 ‐ ‐ ‐ N/A
TOTAL EXPENSES 2,384,557 1,088,296 1,312,810 (224,514) 120.6
Bond Proceeds ‐ ‐ ‐ ‐ N/A
Transfers out 126,000 ‐ ‐ ‐ N/A
EXCESS (DEFICIT) REVENUES OVER EXPENSES (779,607)$ (198,780)$ (402,215)$ (203,436)$ 202.3 %
CITY OF ARDEN HILLS, MINNESOTA
STATEMENT OF REVENUES AND EXPENSES
BUDGET AND ACTUAL
FOR THE NINE MONTHS ENDED SEPTEMBER 30, 2018
SEWER FUND
Q1 Q2 Q3 Q4
2016 995.62 423,372.41 845,595.48 1,681,630.63
2017 ‐ 422,738.43 853,332.28 1,717,655.93
2018 1,159.61 425,076.18 866,393.58
$‐
$0.20
$0.40
$0.60
$0.80
$1.00
$1.20
$1.40
$1.60
$1.80
$2.00
MillionsSewer Sales Comparison
Percent
Received or
Expended
Actual Actual Variance ‐ Based on
Annual Thru Thru Favorable Actuals Thru
Budget 09/30/17 09/30/18 (Unfavorable) 09/30/18
REVENUES
User charges 824,000$ 409,566$ 418,488$ 8,922$ 102.2 %
Other 200 2,605 36 (2,569) 1.4
Interest earnings 5,000 13,777 2,552 (11,226) 18.5
TOTAL REVENUES 829,200 425,948 421,076 (4,872) 98.9
EXPENSES
Personnel expenses 237,800 144,686 148,559 (3,873) 102.7
Supplies and materials 5,000 866 6,104 (5,238) 705.2
Other services and charges 251,164 76,162 99,674 (23,512) 130.9
Depreciation 80,000 ‐ ‐ ‐ N/A
Capital expenses 755,000 ‐ 417,341 (417,341) N/A
TOTAL EXPENSES 1,328,964 221,714 671,677 (449,963) 302.9
Transfers out 74,000 ‐ ‐ ‐ N/A
EXCESS (DEFICIT) REVENUES OVER EXPENSES (573,764)$ 204,234$ (250,601)$ (454,836)$ ‐122.7 %
CITY OF ARDEN HILLS, MINNESOTA
STATEMENT OF REVENUES AND EXPENSES
BUDGET AND ACTUAL
FOR THE NINE MONTHS ENDED SEPTEMBER 30, 2018
SURFACE WATER MANAGEMENT FUND
Q1 Q2 Q3 Q4
2016 ‐ 202,353.97 405,093.08 810,895.71
2017 ‐ 208,529.17 409,566.08 834,764.87
2018 ‐ 207,954.55 418,488.47
$‐
$100
$200
$300
$400
$500
$600
$700
$800
$900
ThousandsSurface Water Fees Comparison
Page 1 of 2
CONSENT ITEM – 7C
MEMORANDUM
DATE: October 22, 2018
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Jane Kansier, City Planner
Sarah Strain, Planner
SUBJECT: Resolution Authorizing the Application for Recycling SCORE Grant Funds from
Ramsey County for 2019
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
Council Should Consider
Approving Resolution 2018-059 Authorizing the Application for Recycling SCORE Grant Funds
from Ramsey County for 2019.
Background/Discussion
The City is eligible to apply for grant money from Ramsey County’s recycling SCORE grant
program for 2019. Grant funds can be used to offset the cost of the City’s recycling program,
including administration, equipment, and collection costs. In the past, the City has primarily used
the funds to offset collection costs and the annual spring and fall community Cleanup Day costs.
The County requires a resolution from the City Council to authorize the application for the
SCORE grant.
The 2019 grant allocation for Arden Hills will be communicated in the SCORE Agreement that
will be sent to the City after the application deadline of October 31, 2018. It is expected that the
City will be eligible for roughly the same amount of funding as 2018, which was $23,819.
The budget for the City’s recycling program in 2018 was $155,954. The $23,819 in SCORE
grant money offset approximately 15% of the base cost of the residential recycling program.
Revenue share from the recycling hauler also plays a role in reducing the base cost of the
recycling program. Recycling fees, which are assessed to each participating residential property,
cover the remaining portion of the recycling budget.
Page 2 of 2
New this year to the SCORE grant program are financial incentives for actions above and
beyond the minimum work plan. These incentives include bulky waste collection, engaging
small businesses in recycling, promoting BizRecycle for food waste reductions and organics
recycling programs, co-sponsoring an organics drop-off sire, or other activities approved by
Ramsey County. Each incentive is worth about $2,260, and each city can apply for up to two
incentives, a potential value of about $4,500. In conversations with Ramsey County, County staff
are understanding of the current staffing transition and are willing to work with the City of Arden
Hills to implement incentives in the first half of 2019 once a full-time planner has been hired,
should the City Council choose to implement additional practices and/or programs to pursue
additional funds
Attachment
A: Resolution 2018-059
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2018-059
RESOLUTION AUTHORIZING APPLICATION FOR
RECYCLING SCORE GRANT FUNDS FROM RAMSEY COUNTY FOR 2019
WHEREAS, the City of Arden Hills is eligible to apply for SCORE recycling grant
funds from Ramsey County; and
WHEREAS, such funds would assist in continuing and improving the City’s recycling
program for the year 2019.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden
Hills, Minnesota:
That the City Administrator or designee be authorized to apply for such grant
funds for the year 2019.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN
HILLS THIS 22nd DAY OF OCTOBER, 2018.
______________________________
ATTEST: DAVID GRANT, MAYOR
____________________________
JULIE HANSON, CITY CLERK
DATE: October 22, 2018
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Authorization to Appoint City Planner
Budgeted Amount: Estimated Amount: Funding Source:
N/A N/A Salary Allocation
Council Should Consider
The Council should consider appointing Michael Mrosla to the position of City Planner at Grade
Fifteen, Step One of the compensation scale and all associated benefits. Mr. Mrosla will be
starting at Year Four in the PTO scale and be credited twenty hours upon his start date.
Background
The City Council authorized City Staff to post for a City Planner at the July 23, 2018 City
Council meeting. After the closing of the posting period, the City had received thirty four
candidates, five of which were interviewed. A second round of interviews were conducted by
staff and a finalist interview was conducted by the Personnel Committee. Mr. Mrosla was
determined to be the top choice, and a conditional offer letter was extended.
Attachment
N/A
CONSENT ITEM – 7D
MEMORANDUM
DATE: October 22, 2018
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Sue Polka, Public Works Director/City Engineer
SUBJECT: 0.5 MG Water Tower Rehabilitation - Payments No. 7
Budgeted Amount: Actual Amount: Funding Sources:
$900,000 $526,300.00 Water Utility Fund
Council Should Consider
Approve Payment No. 7 to Osseo Construction Co., LLC, in the amount of $29,301.80 for the
0.5 MG Water Tower Rehabilitation project.
Background/Discussion
The City Council awarded the 0.5 MG Water Tower Rehabilitation project to Osseo
Construction Co., LLC, on June 26, 2017, in the amount of $519,800.00.
The water tower rehabilitation is underway and is approximately 97% completed with site
restoration scheduled for spring of 2019. Five percent is being withheld from the work
completed in accordance with the contract documents. The Council approved the first six
payment requests in the amount of $455,059.50. Payment No. 7 in the total amount of
$29,301.80 is recommended for approval by the project engineer.
Staff recommends Council approve Payments No. 7.
Attachments
Attachment A: Application for Payment No. 7
CONSENT ITEM – 7E
MEMORANDUM
CONSENT ITEM – 7F
MEMORANDUM
DATE: October 22, 2018
TO: Honorable Mayor and City Council Members
David Perrault, City Administrator
FROM: Sue Polka, Public Works Director/City Engineer
SUBJECT: Professional Services Agreement - Utility Monitoring & Control
Council Should Consider
The City Council is requested to approve a professional services agreement for Utility
Monitoring and Control with HR Green (Attachment A).
Background/Discussion
The City currently utilizes two systems for monitoring water and wastewater
infrastructure sites. The water tower and booster station facilities are monitored via
cellular service as provided by High Tide Technologies, while the lift stations are using a
cellular service provided by OmniSite. While the OmniSite units have operated
effectively, High Tide equipment is not always reliable, and High Tide has not been
responsive in solving these issues. Staff is interested in combining monitoring services in
order to have the same vendor for both water and wastewater sites. In addition, with the
transition of cellular technology to the 4G/LTE network by December 31, 2019, we have
been notified by OmniSite that equipment upgrades are necessary.
The draft 2019/2020 Capital Improvement Program identifies $125,000 for the design
and implementation of the utility monitoring upgrades. Staff has met with HR Green to
discuss the project and recommends the Council approve the professional services
agreement for a report providing technology recommendations in the amount not to
exceed $15,400.
Attachments
Attachment A: Maintenance Agreement
Version1.0 07012017
Simple Scope Short Form Agreement
Project: Arden Hills – Utility Monitoring & Control Project No: 181171
Phase No(s).: NA
Date: 10/05/18
Client: City of Arden Hills, MN
Contact: Sue Polka
Title: City Engineer / Public Works Director
Address: 1245 Highway 96 West
City/State/Zip: Arden Hills, MN 55112
Phone/Fax No. 651-792-7846
The CLIENT agrees to employ HR Green, Inc. (COMPANY) to perform the following
services:
See attached scope of services.
The CLIENT agrees to pay COMPANY for the above scope of services:
Time & Material, Not to Exceed in the amount of $15,400
Reimbursable Expenses Included
Sub- Consultant Services Included
Prepayment Required for Services to Commence
Copy To:
Accounting
Short Form Agreement
Page 2 of 3
Version1.0 07012017
TERMS AND CONDITIONS
Services provided by COMPANY under this Agreement will be performed in a manner consistent with that degree of
care and skill ordinarily exercised by members of the same profession currently practicing at the same time and in the
same or similar locality.
Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third
party against either the CLIENT or the COMPANY. COMPANY’s services under this Agreement are being performed
solely for the CLIENT’s benefit, and no other party or entity shall have a ny claim against COMPANY because of this
Agreement or the performance or nonperformance of services hereunder. The CLIENT and COMPANY agree to require
a similar provision in all contracts with contractors, subcontractors, sub-consultants, vendors and other entities involved
in this project to carry out the intent of this provision.
In an effort to resolve any conflicts that arise during the design or construction of the project or following the completion
of the project, the CLIENT and COMPANY agree that all disputes between them arising out of or relating to this
Agreement shall be submitted to non-binding mediation unless the parties mutually agree otherwise. The CLIENT and
COMPANY further agree to include a similar mediation provision in all agreements with independent contractors and
consultants retained for the project and to require all independent contractors and consultants also to include a similar
mediation provision in all agreements with subcontractors, sub-consultants, suppliers or fabricators so retained, thereby
providing for mediation as the primary method for dispute resolution between the parties to those agreements.
If litigation arises for purposes of collecting fees or expenses due under this Agreement, the Court in such litigation shall
award reasonable costs and expenses, including attorney fees, to the party justly entitled thereto. In awarding attorney
fees, the Court shall not be bound by any Court fee schedule, but shall, in the interest of justice, award the full amount
of costs, expenses, and attorney fees paid or incurred in good faith.
All reports, plans, specifications, field data, field notes, laboratory test data, calculations, estimates and other document s
including all documents on electronic media prepared by COMPANY as instruments of service shall remain the property
of COMPANY.
All project documents including, but not limited to, plans and specifications furnished by COMPANY under this project
are intended for use on this project only. Any reuse, without specific written verification or adoption by COMPANY, shall
be at the CLIENT's sole risk, and CLIENT shall defend, indemnify and hold harmless COMPANY from all claims,
damages and expenses including attorney's fees arising out of or resulting therefrom.
Under no circumstances shall delivery of electronic files for use by the CLIENT be deemed a sale by the COMPANY,
and the COMPANY makes no warranties, either express or implied, of merchantability and fitness for any particular
purpose. In no event shall the COMPANY be liable for indirect or consequential damages as a result of the CLIENT’s
use or reuse of the electronic files.
Because electronic file information can be easily altered, corrupted, or modified by other parties, either intentionally or
inadvertently, without notice or indication, COMPANY reserves the right to remove itself from of its ownership and/or
involvement in the material from each electronic medium not held in its possession. CLIENT shall retain copies of the
work performed by COMPANY in electronic form only for information and use by CLIENT for the specific purpose for
which COMPANY was engaged. Said material shall not be used by CLIENT or transferred to any other party, for use in
other projects, additions to this project, or any other purpose for which the material was not strictly intended by
COMPANY without COMPANY’s expressed written permission. Any unauthorized use or reuse or modifications of this
material shall be at CLIENT’S sole risk. Furthermore, the CLIENT agrees to defend, indemnify, and hol d COMPANY
harmless from all claims, injuries, damages, losses, expenses, and attorney's fees arising out of the modification or
reuse of these materials.
The CLIENT agrees that the General Contractor is solely responsible for job site safety, and warrants that this intent
shall be made evident in the CLIENT's Agreement with the General Contractor. The CLIENT also agrees that the
CLIENT, COMPANY and COMPANY’s consultants shall be indemnified and shall be made additional insureds on the
General Contractor’s and all subcontractor’s general liability policies on a primary and non -contributory basis.
The CLIENT shall make no claim for professional negligence, either directly or in a third party claim, against COMPANY
unless the CLIENT has first provided COMPANY with a written certification executed by an independent design
professional currently practicing in the same discipline as COMPANY and licensed in the State in which the claim arises.
The CLIENT agrees, to the fullest extent permitted by law, to limit th e liability of COMPANY and COMPANY’s officers,
directors, partners, employees, shareholders, owners and sub-consultants to the CLIENT for any and all claims, losses,
costs, damages of any nature whatsoever or claims expenses from any cause or causes, inclu ding attorneys' fees and
costs and expert witness fees and costs, so that the total aggregate liability of COMPANY and its officers, directors,
2550 University Ave. West, Suite 400N |St. Paul, MN 55105
Main 651.644.4389 + Fax 651.644.9446
HRGREEN.COM
October 5, 2018
Sue Polka
1245 Hwy 96 W
Arden Hills, MN
55126
Subject: Arden Hills Utility Monitoring & Control
Dear Sue:
We are pleased to present this proposal to advise Arden Hills on your utility monitoring and control
system improvements. We propose to investigate communications with historical data archiving and
access alternatives. Chiefly, private radio telemetry vs. cellular and local data archiving vs. cloud data
archiving. The goal of our proposed work is to provide Arden Hills with recommendations for a single
monitoring system, for both water and wastewater, possessing technology for both current replacement
and future expansion.
PROJECT UNDERSTANDING
Currently, potable water telemetry functions via cellular as provided by High Tide Technologies while
the wastewater sites are using cellular as provided by OmniSite. While the OmniSite units have
operated very effectively, High Tide equipment is not functioning reliably, and High Tide has not been
responsive in solving these problems. Since Arden Hills combines its maintenance and operations, of
both water and wastewater, with a singular work force, it is desirable to have the same monitoring
systems for both. Since Arden Hills is anticipating expansion in the near future, it is time to consider
alternatives to High Tide Technologies and the future functionality of OmniSite.
HR Green and Arden Hills agreed to hold a meeting with all operations people present. HR Green
solicited information from operations staff to achieve a better understanding of Arden Hills current
operations, its problems and the staff views of needed improvements & desirable characteristics of a
new system. The following information was gathered for desirable characteristics:
Reliable – eliminate need to visit site locally to reset cellular modem when communication error
occurs. Communication retries should be an automatic feature.
Remote control is not necessary; monitoring only, is desired.
Have water and wastewater on one system (all operators are trained for both water and
wastewater)
Smart phone capability for both monitoring and alarms
Local alarm disable at all sites for maintenance personnel (eliminates false alarms)
Alarm system needs to be flexible for changing on-call schedule.
Do not want radio towers at each lift station (customer complaints are a sure thing)
Not opposed to Cellular telemetry but reliability must improve.
Most stations are not near internet service providers so avoid using this comm. method.
Page 2
PROJECT APPROACH
HR Green proposes to complete the following work tasks:
1. Analysis and comparison of communications technology of cellular vs. private radio system:
a. Compare typical manufacturers and average cost of each technology.
b. Cellular technology has many offerings by many manufacturers, private radio telemetry
is more mature and less varied. Because of this situation, HR Green proposes to
evaluate three (3) cellular and two (2) radio telemetry alternatives for functionality,
flexibility and expansion. In addition, manufacturer specific cloud data services will be
compared to a generic cloud service which is compatible with most manufacturers.
DELIVERABLES
HR Green will provide the following deliverables:
1. Written report detailing positive and negative attributes of all items compared, including:
a. Capital cost versus operating costs economic comparison.
b. Flexibility of the technology used.
c. A list of advantages and disadvantages of the cellular vs. private radio.
d. A ten year cost of typical manufacturer equipment of cellular vs. private radio.
2. Single page summary sheet with a recommendation of technology to use and major reasons
why.
SCHEDULE
1. Arden Hills authorizes HR Green to begin - TBD
2. Kick-off meeting – within 1 week of authorization
3. Draft memo review meeting – within 5 weeks of the kick off meeting
4. Final memo – within 2 weeks of draft memo review meeting
ADDITIONAL SERVICES
Additional Services are not included in this Agreement. If authorized under a Supplemental Agreement
HR Green could furnish or obtain from others the following services:
1. Additional site visits or on-site meetings beyond what is described above are not anticipated or
included.
2. Design, bidding or construction services.
CLIENT RESPONSIBILITIES
Arden Hills shall provide the following items:
1. Provide current monthly bills for operating all cellular sites.
2. Provide a single point of communication for the purpose of project coordination, deliverable
review and comment.
Page 3
PROJECT TEAM:
Key staff who will be involved in the design work are located within the HR Green St. Paul office. The
HR Green team includes the following personnel:
Project Manager: Christopher Harrington, PE
Lead Engineer: Kim Hovey, PE
Staff Engineer: Conner Dunteman, EIT
LEVEL OF EFFORT
The total fee for this work will be billed in accordance with the terms of the contract as indicated on the
Short Form Agreement.
We appreciate the opportunity to provide services to Arden Hills on this project and we will strive to
exceed your expectations. Please contact Chris Harrington at 651-659-7760 with any comments or
questions you may have.
HR Green, Inc.
Christopher Harrington, PE
Associate & Project Manager
CONSENT ITEM – 7G
MEMORANDUM
DATE: October 22, 2018
TO: Honorable Mayor and City Council Members
David Perrault, City Administrator
FROM: Sue Polka, Public Works Director/City Engineer
SUBJECT: Rice Creek Watershed District Maintenance Agreement for the Old
Snelling Avenue Bridge
Council Should Consider
The City Council is requested to approve a maintenance agreement for storm water
management facilities between Rice Creek Watershed District and the City of Arden
Hills for the Old Snelling Avenue Bridge Replacement (Attachment A) and authorize the
City Administrator to execute the agreement.
Background/Discussion
The Rice Creek Watershed District (RCWD) requires the installation and maintenance of
new storm water management facilities according to the district rules for city Public
Works’ projects, including bridge replacement projects.
The Old Snelling Avenue Bridge crosses an unnamed stream between Lake Josephine
and Lake Johanna. One of the permit requirements is to enter into a Maintenance
Agreement covering the maintenance of the new bridge, Bridge 62J17. Maintenance of
this facility is required by our Minnesota Pollution Control Agency Storm Water
Pollution Prevention Permit (SWPPP). It is also consistent with our Public Works
policies to adequately maintain infrastructure. A copy of the agreement is attached.
The existing, deteriorating bridge will be replaced as part of the Old Snelling Avenue
Bridge Replacement Project. The project area is shown on Exhibit A of the agreement.
Attachments
Attachment A: – Maintenance Agreement
1
MAINTENANCE AGREEMENT
O ld Snelling Avenue Bridge
Between the Rice Creek Watershed District and
City of Arden Hills
This Maintenance Agreement (“Agreement”) is made by and between the Rice Creek
Watershed District, a watershed district with purposes and powers set forth at
Minnesota Statutes Chapters 103B and 103D and a drainage authority pursuant to
chapter 1 03E o f th e laws of th e State o f Minnesota, (RCWD), a nd the C ity of Arden Hills
(“Permittee”).
Recitals and Statement of Purpose
WHEREAS pursuant to Minnesota S tatutes § 103D.345, the RCWD has adopted
and implements Rule G, Crossings of Natural and Artificial Conveyance Systems;
WHEREAS Rule G imposes certain requirements, which the Permittee will meet in
this case by constructing and maintaining a bridge crossing an unnamed stream
between Lake Josephine and Lake Johanna as identified on the site plan incorporated
into this Agreement as Exhibit A;
WHEREAS in accordance with Rule G and as a condition of Permit 18-089, the
Permittee’s o bligation to maintain this bridge must be memorialized by a recorded
maintenance declaration or, alternatively, a maintenance agreement establishing the
Permittee’s perpetual maintenance obligation;
WHEREAS the Permittee and the RCWD execute this Agreement to fulfill the
condition of Permit 18-089, and concur that it is binding and rests on mutual
valuable consideration;
THEREFORE:
1. The Permittee, at its cost, will inspect and maintain the bridge labeled 62J17 on
Exhibit A as follows:.
2. The Permittee will:
a.Obtain certified as-built for and inspect the Bridge 62J17, once every two years,
after the completion of as-builts.
2
3. If the Permittee conveys into private ownership a fee interest in all or any portion of
the public property that is subject to this Agreement, it must require as a condition of
sale, and enforce: (a) that the purchaser record a declaration on the property
incorporating the stormwater management facility maintenance requirements of this
Agreement; and (b) that recordation occur either before any encumbrance is recorded
on the property or, if after, only as accompanied by a subordination and consent
executed by the encumbrance holder ensuring that the declaration will run with the
land in perpetuity. If the Permittee conveys into public ownership a fee interest in all
or any portion of the property that is subject to this Agreement, it must require as a
condition of the purchase and sale agreement that the purchaser accept an assignment
of all obligations vested under this Agreement.
4. This Agreement is in force for five years from the date on which it is fully executed
and will renew automatically for five-year terms unless terminated by the parties. This
Agreement may be amended only in a writing signed by the parties.
5. The recitals are incorporated as a part of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
RICE CREEK WATERSHED DISTRICT
By _______________________________ Date:
RCWD Administrator, Phil Belfiori
C ity of Arden Hills
By: _______________________________ Date:
Its ________________________
APPROVED AS TO FORM and EXECUTION
By: ________________________________ Date:
Its Attorney
Exhibit A
CONSTRUCTION PLANS
Page 1 of 1
DATE: October 22, 2018
TO: Honorable Mayor and City Councilmembers
David Perrault, City Administrator
FROM: Sue Polka, Public Works Director/City Engineer
SUBJECT: Resolution 2018-060 - Cooperative Agreement for Trunk Highway No. 10
Budgeted Amount: Actual Amount: Funding Source:
$500,000.00 $413,181.89 State of Minnesota Grant Funding
Council Should Consider
The Council is requested to approve Resolution 2018-060 approving the Cooperative Agreement
No. 1031738 with the State of Minnesota, Department of Transportation for the City’s share of
the frontage road and watermain construction along Trunk Highway No. 10 from CSAH 96 to
Trunk Highway No. 35W. Funding for construction of the watermain was identified in the
State’s 2018 bonding bill.
Background/Discussion
Replacement of the 12” trunk watermain along TH 10 will be included in MnDOT’s contract to
widen TH 10 between CSAH 96 and I-35W. TKDA prepared plans on behalf of the City and the
project is scheduled for letting on November 16th.
The attached Cooperative Agreement, which has been reviewed by the City and State Attorneys,
spells out the City’s financial contribution to the project and the City’s long term maintenance
responsibilities. The City’s financial contribution is estimated at $413,181.89 and includes an
overhead at a rate of 8% for construction services. The final amount will be calculated at
completion of construction.
The City’s long term maintenance items include watermain, non-highway side of the retaining
walls, and frontage road. Staff would recommend approval of the Cooperative Agreement No.
1031738.
Attachments
Attachment A: Cooperative Agreement No. 1031738
Attachment B: Resolution 2018-060
CONSENT ITEM – 7H
MEMORANDUM
MnDOT Contract No: 1031738
-1-
Receivable Standard (Cooperative Agreements)
STATE OF MINNESOTA
DEPARTMENT OF TRANSPORTATION
And
CITY OF ARDEN HILLS
COOPERATIVE CONSTRUCTION
AGREEMENT
State Project Number (S.P.): 6205-39 Estimated Amount Receivable
Trunk Highway Number (T.H.): 10=062 $413,181.89
Federal Project Number: STPF 6219(116)
This Agreement is between the State of Minnesota, acting through its Commissioner of Transportation ("State") and
City of Arden Hills acting through its City Council ("City").
Recitals
1. The State will perform auxiliary lane and noise wall construction and other associated construction upon,
along and adjacent to Trunk Highway No. 10 from County State Aid Highway No. (C.S.A.H.) 96 to Trunk
Highway No. 35W according to State-prepared plans, specifications and special provisions designated by the
State as State Project No. 6205-39 (T.H. 10=062) ("Project"); and
2. The City has requested the State include in its Project water main replacement and subsequent frontage road
construction; and
3. The City wishes to participate in the costs of the water main and frontage road construction and construction
engineering delivery costs; and
4. The City will provide for major and minor frontage roadway maintenance; and
5. Minnesota Statutes § 161.45, subdivision 2, allows for City-owned utility relocation to be included in a State
construction contract, and payment by the City for such relocation according to applicable statutes and rules
for utilities on trunk highways; and
6. Minnesota Statutes § 161.20, subdivision 2 authorizes the Commissioner of Transportation to make
arrangements with and cooperate with any governmental authority for the purposes of constructing,
maintaining and improving the trunk highway system.
Agreement
1. Term of Agreement; Survival of Terms; Plans; Incorporation of Exhibits
1.1. Effective Date. This Agreement will be effective on the date the State obtains all signatures required by
Minnesota Statutes § 16C.05, subdivision 2.
1.2. Expiration Date. This Agreement will expire when all obligations have been satisfactorily fulfilled.
1.3. Survival of Terms. All clauses which impose obligations continuing in their nature and which must survive
in order to give effect to their meaning will survive the expiration or termination of this Agreement,
including, without limitation, the following clauses: 3. Maintenance by the City; 8. Liability; Worker
Compensation Claims; 10. State Audits; 11. Government Data Practices; 12. Governing Law; Jurisdiction;
Venue; and 14. Force Majeure.
1.4. Plans, Specifications, Special Provisions. Plans, specifications and special provisions designated by the
State as State Project No. 6205-39 (T.H. 10=062) are on file in the office of the Commissioner of
Transportation at St. Paul, Minnesota, and incorporated into this Agreement by reference ("Project Plans").
MnDOT Contract No: 1031738
-2-
Receivable Standard (Cooperative Agreements)
1.5. Exhibits. Preliminary Schedule "I" is on file in the office of the City's Public Works Director and attached
and incorporated into this Agreement.
2. Construction by the State
2.1. Contract Award. The State will advertise for bids and award a construction contract to the lowest
responsible bidder according to the Project Plans.
2.2. Direction, Supervision and Inspection of Construction.
A. Supervision and Inspection by the State. The State will direct and supervise all construction activities
performed under the construction contract, and perform all construction engineering and inspection
functions in connection with the contract construction. All contract construction will be performed
according to the Project Plans.
B. Inspection by the City. The City participation construction covered under this Agreement will be open to
inspection by the City. If the City believes the City participation construction covered under this
Agreement has not been properly performed or that the construction is defective, the City will inform the
State District Engineer's authorized representative in writing of those defects. Any recommendations
made by the City will be analyzed and discussed with the City in a good faith effort to resolve problems
and reach mutual agreement prior to the State making final decision. The State will have the exclusive
right to determine whether the State's contractor has satisfactorily performed the City participation
construction covered under this Agreement.
2.3. Plan Changes, Additional Construction, Etc.
A. The State will make changes in the Project Plans and contract construction, which may include the City
participation construction covered under this Agreement, and will enter into any necessary addenda and
change orders with the State's contractor that are necessary to cause the contract construction to be
performed and completed in a satisfactory manner. The State District Engineer's authorized
representative will inform the appropriate City official of any proposed addenda and change orders to the
construction contract that will affect the City participation construction covered under this Agreement.
B. The City may request additional work or changes to the work in the plans as part of the construction
contract. Such request will be made by an exchange of letter(s) with the State. If the State determines
that the requested additional work or plan changes are necessary or desirable and can be accommodated
without undue disruption to the project, the State will cause the additional work or plan changes to be
made.
2.4. Satisfactory Completion of Contract. The State will perform all other acts and functions necessary to cause
the construction contract to be completed in a satisfactory manner.
2.5. Permits.
A. The City will submit to the State's Utility Engineer an original permit application for all utilities owned
by the City to be constructed hereunder that are upon and within the Trunk Highway Right-of-Way.
Applications for permits will be made on State form "Application For Utility Permit On Trunk Highway
Right-of-Way" (Form 2525).
2.6. Replacement of Castings. Adjustments to certain City-owned facilities, including but not limited to, valve
boxes and frame and ring castings, may be performed by the State's contractor under the construction
contract. The City will furnish the contractor with new units and/or parts for those in place City-owned
facilities when replacements are required and not covered by a contract pay item, without cost or expense to
the State or the contractor, except for replacement of units and/or parts broken or damaged by the contractor.
3. Maintenance by the City
Upon completion of the project, the City will provide the following without cost or expense to the State:
MnDOT Contract No: 1031738
-3-
Receivable Standard (Cooperative Agreements)
3.1. Roadways. Maintenance of T.H. 10 frontage road located between Prior Avenue and C.S.A.H. 96.
Maintenance includes, but is not limited to, snow, ice and debris removal, any striping or signing,
resurfacing and seal coating and any other maintenance activities according to accepted City maintenance
practices. The City will be responsible for major maintenance of the roadway up to and including frontage
road replacement.
3.2. Municipal Utilities. Maintenance of any municipal-owned utilities construction, without cost or expense to
the State.
3.3. Sidewalks. Maintenance of any sidewalk construction, including stamped and colored concrete sidewalk (if
any) and pedestrian ramps. Maintenance includes, but is not limited to, snow, ice and debris removal,
patching, crack repair, panel replacement, cross street pedestrian crosswalk markings, vegetation control of
boulevards (if any) and any other maintenance activities necessary to perpetuate the sidewalks in a safe,
useable, and aesthetically acceptable condition.
3.4. Noise Walls. Maintenance of the non-highway side of any noise wall construction. Maintenance includes
vegetation control, graffiti removal on the non-highway side and any other maintenance activities necessary
to perpetuate the walls in a safe, usable and aesthetically acceptable condition.
3.5. Additional Drainage. Neither party to this Agreement will drain any additional drainage volume into the
storm sewer facilities constructed under the construction contract that was not included in the drainage for
which the storm sewer facilities were designed, without first obtaining written permission to do so from the
other party.
3.6. Future Responsibilities. Upon completion of the T.H. 10 frontage road located between Prior Avenue and
C.S.A.H. 96 construction, the City will accept full and total responsibility and all obligations and liabilities
arising out of or by reason of the use, operation, maintenance, repair and reconstruction of said frontage
road and all of the facilities constructed as part of this Agreement, without cost or expense to the State.
4. Basis of City Cost
4.1. Schedule "I". The Preliminary Schedule "I" includes all anticipated City participation construction items,
and the construction engineering cost share covered under this Agreement, and is based on engineer's
estimated unit prices.
4.2. City Participation Construction. The City will participate in the following at the percentages indicated. The
construction includes the City's proportionate share of item costs for mobilization, field office, field
laboratory and traffic control.
A. 100 Percent will be the City's rate of cost participation in all of the water main and frontage road
construction items tabulated on sheets No. 2 through No. 3 of the Preliminary Schedule "I".
4.3. Construction Engineering Costs. The City will pay a construction engineering charge equal to 8 percent of
the total City participation construction covered under this Agreement.
4.4. Plan Changes, Additional Construction, Etc. The City will share in the costs of construction contract
addenda and change orders that are necessary to complete the City participation construction covered under
this Agreement, including any City requested additional work and plan changes.
The State reserves the right to invoice the City for the cost of any additional City requested work and plan
changes, construction contract addenda, change orders and associated construction engineering before the
completion of the contract construction.
4.5. Liquidated Damages. All liquidated damages assessed the State's contractor in connection with the
construction contract will result in a credit shared by each party in the same proportion as their total
construction cost share covered under this Agreement is to the total contract construction cost before any
deduction for liquidated damages.
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5. City Cost and Payment by the City
5.1. City Cost. $413,181.89 is the City's estimated share of the costs of the contract construction, and the 8
percent construction engineering cost share as shown in the Preliminary Schedule "I". The Preliminary
Schedule "I" was prepared using estimated quantities and unit prices, and may include any credits or lump
sum costs. Upon award of the construction contract, the State will prepare a Revised Schedule "I" based on
construction contract unit prices, which will replace and supersede the Preliminary Schedule "I" as part of
this Agreement.
5.2. Conditions of Payment. The City will pay the State the City's total estimated construction and construction
engineering cost share, as shown in the Revised Schedule "I", after the following conditions have been met:
A. Execution of this Agreement and transmittal to the City, including a copy of the Revised Schedule "I".
B. The City's receipt of a written request from the State for the advancement of funds
5.3. Acceptance of the City's Cost and Completed Construction. The computation by the State of the amount
due from the City will be final, binding and conclusive. Acceptance by the State of the completed contract
construction will be final, binding and conclusive upon the City as to the satisfactory completion of the
contract construction.
5.4. Final Payment by the City. Upon completion of all contract construction and upon computation of the final
amount due the State's contractor, the State will prepare a Final Schedule "I" and submit a copy to the City.
The Final Schedule "I" will be based on final quantities, and include all City participation construction items
and the construction engineering cost share covered under this Agreement. If the final cost of the City
participation construction exceeds the amount of funds advanced by the City, the City will pay the
difference to the State without interest. If the final cost of the City participation construction is less than the
amount of funds advanced by the City, the State will refund the difference to the City without interest.
The State and the City waive claims for any payments or refunds less than $5.00 according to Minnesota
Statutes § 15.415.
6. Authorized Representatives
Each party's Authorized Representative is responsible for administering this Agreement and is authorized to give
and receive any notice or demand required or permitted by this Agreement.
6.1. The State's Authorized Representative will be:
Name/Title: Malaki Ruranika, Cooperative Agreements Engineer (or successor)
Address: 395 John Ireland Boulevard, Mailstop 682, St. Paul, MN 55155
Telephone: (651) 366-4634
E-Mail: malaki.ruranika@state.mn.us
6.2. The City's Authorized Representative will be:
Name/Title: Sue Polka, Public Works Director/City Engineer (or successor)
Address: 1245 West Highway No. 96, Arden Hills, MN 55112
Telephone: (651) 792-7846
E-Mail: spolka@cityofardenhills.org
7. Assignment; Amendments; Waiver; Contract Complete
7.1. Assignment. Neither party may assign or transfer any rights or obligations under this Agreement without the
prior consent of the other party and a written assignment agreement, executed and approved by the same
parties who executed and approved this Agreement, or their successors in office.
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7.2. Amendments. Any amendment to this Agreement must be in writing and will not be effective until it has
been executed and approved by the same parties who executed and approved the original Agreement, or
their successors in office.
7.3. Waiver. If a party fails to enforce any provision of this Agreement, that failure does not waive the provision
or the party's right to subsequently enforce it.
7.4. Contract Complete. This Agreement contains all prior negotiations and agreements between the State and
the City. No other understanding regarding this Agreement, whether written or oral, may be used to bind
either party.
8. Liability; Worker Compensation Claims
8.1. Each party is responsible for its own acts, omissions and the results thereof to the extent authorized by law
and will not be responsible for the acts and omissions of others and the results thereof. Minnesota Statutes
§ 3.736 and other applicable law govern liability of the State. Minnesota Statutes Chapter 466 and other
applicable law govern liability of the City.
8.2. Each party is responsible for its own employees for any claims arising under the Workers Compensation
Act.
9. Nondiscrimination
Provisions of Minnesota Statutes § 181.59 and of any applicable law relating to civil rights and discrimination are
considered part of this Agreement.
10. State Audits
Under Minnesota Statutes § 16C.05, subdivision 5, the City's books, records, documents, and accounting
procedures and practices relevant to this Agreement are subject to examination by the State and the State Auditor
or Legislative Auditor, as appropriate, for a minimum of six years from the end of this Agreement.
11. Government Data Practices
The City and State must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter
13, as it applies to all data provided under this Agreement, and as it applies to all data created, collected, received,
stored, used, maintained, or disseminated by the City under this Agreement. The civil remedies of Minnesota
Statutes §13.08 apply to the release of the data referred to in this clause by either the City or the State.
12. Governing Law; Jurisdiction; Venue
Minnesota law governs the validity, interpretation and enforcement of this Agreement. Venue for all legal
proceedings arising out of this Agreement, or its breach, must be in the appropriate state or federal court with
competent jurisdiction in Ramsey County, Minnesota.
13. Termination; Suspension
13.1. By Mutual Agreement. This Agreement may be terminated by mutual agreement of the parties.
13.2. Termination for Insufficient Funding. The State may immediately terminate this Agreement if it does not
obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued at
a level sufficient to allow for the performance of contract construction under the Project. Termination must
be by written or fax notice to the City.
13.3. Suspension. In the event of a total or partial government shutdown, the State may suspend this Agreement
and all work, activities and performance of work authorized through this Agreement.
14. Force Majeure
Neither party will be responsible to the other for a failure to perform under this Agreement (or a delay in
performance), if such failure or delay is due to a force majeure event. A force majeure event is an event beyond a
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party's reasonable control, including but not limited to, unusually severe weather, fire, floods, other acts of God,
labor disputes, acts of war or terrorism, or public health emergencies.
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INCLUDE COPY OF RESOLUTION APPROVING THE AGREEMENT AND AUTHORIZING ITS
EXECUTION.
MMR
CITY OF ARDEN HILLS
DEPARTMENT OF TRANSPORTATION
Recommended for Approval: The undersigned certify that they have lawfully
executed this contract on behalf of the Governmental
Unit as required by applicable charter provisions,
resolutions or ordinances.
By:
(District Engineer)
By: Date:
Title: Approved:
Date: By:
(State Design Engineer)
By: Date:
Title:
Date: COMMISSIONER OF ADMINISTRATION
By:
(With Delegated Authority)
Date:
Data is considered Non-public prior to project award.- 1 -
PRELIMINARY SCHEDULE "I"
Agreement No. 1031738
City of Arden Hills
S.P. 6205-39 (T.H. 10=062)Preliminary: October 16, 2018
Fed. Proj. STPF 6219(116)
Auxiliary lane and noise wall construction to start approximately April 15, 2019 under
State Contract No. ____ with ____
located on T.H. 10 from C.S.A.H. 96 to T.H. 35W
CITY COST PARTICIPATION
Frontage Road and Water Main (From Sheet No. 2)382,575.83
Subtotal $382,575.83
Construction Engineering (8%)30,606.07
(1)Total City Cost $413,181.89
(1) Amount of advance payment as described in Article 5 of the Agreement (estimated amount)
1031738
Data is considered Non-public prior to project award.- 2 -
(1) 100% CITY
(P) = PLAN QUANTITY
ITEM S.P. 6205-39 UNIT QUANTITY UNIT PRICE COST
NUMBER FRONTAGE ROAD AND WATER MAIN (1)
2021.501 MOBILIZATION LUMP SUM 0.10 260,000.00 26,000.00
2031.502 FIELD OFFICE TYPE D-MODIFIED EACH 0.10 46,381.67 4,638.17
2031.502 FIELD LABORATORY TYPE DX EACH 0.10 15,280.56 1,528.06
2101.505 CLEARING (P)ACRE 0.10 4,629.89 462.99
2101.505 GRUBBING (P)ACRE 0.10 3,197.07 319.71
2101.524 CLEARING TREE 1.00 275.89 275.89
2101.524 GRUBBING TREE 1.00 165.76 165.76
2104.502 REMOVE CURB BOX EACH 6.00 273.08 1,638.48
2104.502 REMOVE GATE VALVE & BOX EACH 6.00 152.78 916.68
2104.502 REMOVE HYDRANT EACH 5.00 345.24 1,726.20
2104.503 SAWING CONCRETE PAVEMENT (FULL DEPTH)LIN FT 36.00 3.90 140.40
2104.503 SAWING BITUMINOUS PAVEMENT (FULL DEPTH)LIN FT 214.00 1.37 293.18
2104.503 REMOVE WATER MAIN LIN FT 2,186.00 6.86 14,995.96
2104.503 REMOVE CURB AND GUTTER LIN FT 93.00 4.19 389.67
2104.503 REMOVE STEEL CASING LIN FT 30.00 18.35 550.50
2104.503 REMOVE WATER SERVICE PIPE LIN FT 108.00 1.00 108.00
2104.504 REMOVE CONCRETE WALK SQ YD 30.00 6.91 207.30
2104.504 REMOVE BITUMINOUS PAVEMENT SQ YD 3,865.00 3.30 12,754.50
2106.507 EXCAVATION - COMMON CU YD 1,300.00 6.36 8,268.00
2106.507 COMMON EMBANKMENT (CV)(P)CU YD 650.00 3.82 2,483.00
2118.507 AGGREGATE SURFACING (CV) CLASS 2 CU YD 12.00 52.78 633.36
2211.507 AGGREGATE BASE (CV) CLASS 6 (P)CU YD 647.00 27.06 17,507.82
2360.509 TYPE SP 12.5 WEARING COURSE MIXTURE (3,C)TON 980.00 54.71 53,615.80
2451.507 GRANULAR BACKFILL (CV)CU YD 500.00 17.44 8,720.00
2451.507 COARSE FILTER AGGREGATE (CV)CU YD 120.00 47.71 5,725.20
2504.602 WATER SERVICE SYSTEM EACH 7.00 1,500.00 10,500.00
2504.602 RECONNECT WATER SERVICE EACH 6.00 454.72 2,728.32
2504.602 CONNECT TO EXISTING WATER MAIN EACH 3.00 1,284.71 3,854.13
2504.602 HYDRANT EACH 5.00 4,759.36 23,796.80
2504.602 ADJUST GATE VALVE & BOX EACH 4.00 350.00 1,400.00
2504.602 1" CORPORATION STOP EACH 6.00 200.07 1,200.42
2504.602 6" GATE VALVE & BOX EACH 6.00 1,386.97 8,321.82
2504.602 8" GATE VALVE & BOX EACH 3.00 1,885.65 5,656.95
2504.602 12" GATE VALVE & BOX EACH 2.00 2,713.16 5,426.32
1031738
Data is considered Non-public prior to project award.- 3 -
(1) 100% CITY
(P) = PLAN QUANTITY
ITEM S.P. 6205-39 UNIT QUANTITY UNIT PRICE COST
NUMBER FRONTAGE ROAD AND WATER MAIN (1)
2504.602 12" SADDLE EACH 6.00 770.00 4,620.00
2504.602 1" CURB STOP & BOX EACH 6.00 351.41 2,108.46
2504.603 1" TYPE K COPPER PIPE LIN FT 108.00 25.13 2,714.04
2504.603 6" WATERMAIN DUCTILE IRON CL 52 LIN FT 101.00 46.29 4,675.29
2504.603 8" WATERMAIN DUCTILE IRON CL 52 LIN FT 8.00 49.36 394.88
2504.603 8" PVC WATERMAIN LIN FT 488.00 36.60 17,860.80
2504.603 12" PVC WATERMAIN LIN FT 1,594.00 41.50 66,151.00
2504.604 4" POLYSTYRENE INSULATION SQ YD 10.00 38.65 386.50
2504.608 DUCTILE IRON FITTINGS POUND 3,875.00 6.70 25,962.50
2506.502 ADJUST FRAME AND RING CASTING EACH 4.00 422.69 1,690.76
2506.601 RECONSTRUCT CONTROL STRUCTURE LUMP SUM 1.00 15,000.00 15,000.00
2521.518 6" CONCRETE WALK SQ FT 246.00 6.90 1,697.40
2531.503 CONCRETE CURB AND GUTTER DESIGN D424 LIN FT 93.00 19.31 1,795.83
2540.602 RELOCATE MAIL BOX EACH 6.00 200.00 1,200.00
2563.601 TRAFFIC CONTROL LUMP SUM 0.10 27,000.00 2,700.00
2573.502 STORM DRAIN INLET PROTECTION EACH 1.00 202.50 202.50
2573.503 SEDIMENT CONTROL LOG TYPE COMPOST LIN FT 1,441.00 2.91 4,193.31
2574.505 SUBSOILING ACRE 0.20 544.21 108.84
2574.505 SOIL BED PREPARATION ACRE 0.20 417.53 83.51
2574.508 FERTILIZER TYPE 1 POUND 40.00 0.70 28.00
2574.508 FERTILIZER TYPE 4 POUND 30.00 0.83 24.90
2575.504 EROSION CONTROL BLANKETS CATEGORY 3N SQ YD 963.00 1.57 1,511.91
2575.505 SEEDING (P)ACRE 0.40 211.53 84.61
2575.505 MOWING ACRE 0.20 110.53 22.11
2575.505 RAPID STABILIZATION METHOD 2 ACRE 0.20 1,322.00 264.40
2575.508 SEED MIXTURE 21-113 POUND 22.00 1.61 35.42
2575.508 SEED MIXTURE 35-241 POUND 7.00 15.64 109.48
TOTAL $382,575.83
(1)100% CITY $382,575.83
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2018-060
A RESOLUTION ENTERING INTO
COOPERATIVE CONSTRUCTION AGREEMENT NO. 1031738
WITH THE STATE OF MINNESOTA, DEPARTMENT OF TRANSPORTATION
FOR STATE PROJECT NO. 6205-39 (T.H. 10=602)
WHEREAS, the City agrees to provide for payment by the City to the State of the
City’s share of the costs of the frontage road and watermain construction and other
associated construction to be performed upon, along and adjacent to Trunk Highway No.
10 from C.S.A.H. 96 to Trunk Highway No. 35W within the corporate City limits under
State Project No. 6205-39 (T.H. 10=062).
THEREFORE, BE IT RESOLVED that the City of Arden Hills enter into
MnDOT Agreement No. 1031738 with the State of Minnesota, Department of
Transportation.
BE IT FURTHER RESOLVED that the Mayor and the City Administrator are
authorized to execute the Cooperative Agreement.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 22nd DAY OF OCTOBER, 2018.
____________________________________
David Grant, Mayor
ATTEST:
______________________________________
Julie Hanson, City Clerk