HomeMy WebLinkAbout11-13-18-RAPPROVAL OF AGENDA
PUBLIC INQUIRIES/INFORMATIONAL
This is an opportunity for citizens to bring to the Council ’s attention any items not
currently on the agenda which are relevant to the City. In addressing the Council, you
must first state your name and address for the record. To allow adequate time for each
person wishing to address the Council, speakers must limit their comments to three
(3) minutes. Written documents may be distributed to the Council prior to the meeting
to allow a more timely presentation. Speakers should not use obscene, profane, or
threatening language, or make personal attacks. The Council may not respond to
speaker comments, engage in a debate, or take any action on the issues raised by
citizens, but may direct City staff to research or follow up on an issue, if desired by
Council. If Council directs further review by staff, the results of that review will be
presented at a following regular Council meeting.
RESPONSE TO PUBLIC INQUIRIES
STAFF COMMENTS
Rice Creek Commons (TCAAP) And Joint Development Authority (JDA) Update
Dave Perrault, City Administrator
MEMO.PDF
Transportation Update
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
APPROVAL OF MINUTES
October 8, 2018 Special City Council Work Session
10 -08 -18 -SWS.PDF
October 8, 2018 Regular City Council
10 -08 -18 -R.PDF
October 15, 2018 City Council Work Session
10 -15 -18 WS.PDF
October 22, 2018 Regular City Council
10 -22 -18 -R.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the
City Council and will be enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business
and considered separately in its normal sequence on the agenda.
Motion To Approve Claims And Payroll
Gayle Bauman, Finance Director
Pang Silseth, Finance Analyst
MEMO.PDF
Motion To Adopt Resolution 2018 -063 Authorizing Insurance Agreement With
PEIP For The 2019 Benefit Year
Gayle Bauman, Finance Director
MEMO.PDF
ATTACHMENT A.PDF
Motion To Acknowledge The Application Of Catholic United Financial For An
Exempt Permit To Conduct A Raffle With The Drawing Being March 5, 2019, With
No Waiting Period
Julie Hanson, City Clerk
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Motion To Approve Resolution 2018 -061 Certifying 2018 Municipal Election
Canvass Results
Julie Hanson, City Clerk
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve North Suburban Access NSAC Professional And Technical
Services Agreement
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve An Extension To May 15, 2019 For The Deadline To File The
Minor Subdivision For A Lot Line Adjustment At 1377 Arden Oaks Drive And 1415
County Road E
Jane Kansier, City Planner
MEMO.PDF
Motion To Approve Resolution 2018 -062 –2019 Curbside And Non -Curbside
Recycling Fees
Jane Kansier, City Planner
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Payment No. 3 –Final Payment –Michels Pipe Services –
2017 Sanitary Sewer Lining Project
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Motion To Approve Payment No. 6 –Sunram Construction –Old Snelling
Watermain And Trail Improvements Project
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve Payment No. 5 –Northwest Asphalt, Inc. –2018 Street And
Utility Improvement Project
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve Proposal For Replacement Pumps And Piping With Electric
Pump Company -Lift Station No. 6
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Professional Services Agreement With Bolton & Menk -
Hazelnut Park Master Planning Services
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Expand Fees For Services With TKDA –Highway 10 Watermain Design
And County Road F Construction Services
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
Motion To Approve Agreement With MMKR For Professional Auditing Services
Gayle Bauman, Finance Director
MEMO.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
Orchid Restaurant And Grill Inc. Liquor License
Julie Hanson, City Clerk
MEMO.PDF
Tobacco Public Comment
Julie Hanson, City Clerk
MEMO.PDF
NEW BUSINESS
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:
David Grant
Councilmembers:
Brenda Holden
Fran Holmes
Dave McClung
Steve Scott
Regular City Council
Agenda
November 13, 2018
7:00 p.m.
City Hall
Address:
1245 W Highway 96
Arden Hills MN 55112
Phone:
651 -792 -7800
Website :
www.cityofardenhills.org
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our
long -standing tradition as a desirable City in which to live, work, and play.
CALL TO ORDER
1.
2.
3.
4.
4.A.
Documents:
4.B.
Documents:
5.
5.A.
Documents:
5.B.
Documents:
5.C.
Documents:
5.D.
Documents:
6.
6.A.
Documents:
6.B.
Documents:
6.C.
Documents:
6.D.
Documents:
6.E.
Documents:
6.F.
Documents:
6.G.
Documents:
6.H.
Documents:
6.I.
Documents:
6.J.
Documents:
6.K.
Documents:
6.L.
Documents:
6.M.
Documents:
6.N.
Documents:
7.
8.
8.A.
Documents:
8.B.
Documents:
9.
10.
11.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault, City Administrator MEMO.PDFTransportation UpdateSue Polka, Public Works Director/City Engineer
MEMO.PDF
APPROVAL OF MINUTES
October 8, 2018 Special City Council Work Session
10 -08 -18 -SWS.PDF
October 8, 2018 Regular City Council
10 -08 -18 -R.PDF
October 15, 2018 City Council Work Session
10 -15 -18 WS.PDF
October 22, 2018 Regular City Council
10 -22 -18 -R.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the
City Council and will be enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business
and considered separately in its normal sequence on the agenda.
Motion To Approve Claims And Payroll
Gayle Bauman, Finance Director
Pang Silseth, Finance Analyst
MEMO.PDF
Motion To Adopt Resolution 2018 -063 Authorizing Insurance Agreement With
PEIP For The 2019 Benefit Year
Gayle Bauman, Finance Director
MEMO.PDF
ATTACHMENT A.PDF
Motion To Acknowledge The Application Of Catholic United Financial For An
Exempt Permit To Conduct A Raffle With The Drawing Being March 5, 2019, With
No Waiting Period
Julie Hanson, City Clerk
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Motion To Approve Resolution 2018 -061 Certifying 2018 Municipal Election
Canvass Results
Julie Hanson, City Clerk
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve North Suburban Access NSAC Professional And Technical
Services Agreement
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve An Extension To May 15, 2019 For The Deadline To File The
Minor Subdivision For A Lot Line Adjustment At 1377 Arden Oaks Drive And 1415
County Road E
Jane Kansier, City Planner
MEMO.PDF
Motion To Approve Resolution 2018 -062 –2019 Curbside And Non -Curbside
Recycling Fees
Jane Kansier, City Planner
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Payment No. 3 –Final Payment –Michels Pipe Services –
2017 Sanitary Sewer Lining Project
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Motion To Approve Payment No. 6 –Sunram Construction –Old Snelling
Watermain And Trail Improvements Project
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve Payment No. 5 –Northwest Asphalt, Inc. –2018 Street And
Utility Improvement Project
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve Proposal For Replacement Pumps And Piping With Electric
Pump Company -Lift Station No. 6
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Professional Services Agreement With Bolton & Menk -
Hazelnut Park Master Planning Services
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Expand Fees For Services With TKDA –Highway 10 Watermain Design
And County Road F Construction Services
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
Motion To Approve Agreement With MMKR For Professional Auditing Services
Gayle Bauman, Finance Director
MEMO.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
Orchid Restaurant And Grill Inc. Liquor License
Julie Hanson, City Clerk
MEMO.PDF
Tobacco Public Comment
Julie Hanson, City Clerk
MEMO.PDF
NEW BUSINESS
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council Agenda November 13, 20187:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.4.4.A.Documents:4.B.Documents:
5.
5.A.
Documents:
5.B.
Documents:
5.C.
Documents:
5.D.
Documents:
6.
6.A.
Documents:
6.B.
Documents:
6.C.
Documents:
6.D.
Documents:
6.E.
Documents:
6.F.
Documents:
6.G.
Documents:
6.H.
Documents:
6.I.
Documents:
6.J.
Documents:
6.K.
Documents:
6.L.
Documents:
6.M.
Documents:
6.N.
Documents:
7.
8.
8.A.
Documents:
8.B.
Documents:
9.
10.
11.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault, City Administrator MEMO.PDFTransportation UpdateSue Polka, Public Works Director/City Engineer MEMO.PDFAPPROVAL OF MINUTESOctober 8, 2018 Special City Council Work Session10-08 -18 -SWS.PDFOctober 8, 2018 Regular City Council10-08 -18 -R.PDFOctober 15, 2018 City Council Work Session10-15 -18 WS.PDFOctober 22, 2018 Regular City Council 10 -22 -18 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Finance Analyst MEMO.PDFMotion To Adopt Resolution 2018 -063 Authorizing Insurance Agreement With PEIP For The 2019 Benefit YearGayle Bauman, Finance Director MEMO.PDFATTACHMENT A.PDF
Motion To Acknowledge The Application Of Catholic United Financial For An
Exempt Permit To Conduct A Raffle With The Drawing Being March 5, 2019, With
No Waiting Period
Julie Hanson, City Clerk
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Motion To Approve Resolution 2018 -061 Certifying 2018 Municipal Election
Canvass Results
Julie Hanson, City Clerk
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve North Suburban Access NSAC Professional And Technical
Services Agreement
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve An Extension To May 15, 2019 For The Deadline To File The
Minor Subdivision For A Lot Line Adjustment At 1377 Arden Oaks Drive And 1415
County Road E
Jane Kansier, City Planner
MEMO.PDF
Motion To Approve Resolution 2018 -062 –2019 Curbside And Non -Curbside
Recycling Fees
Jane Kansier, City Planner
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Payment No. 3 –Final Payment –Michels Pipe Services –
2017 Sanitary Sewer Lining Project
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Motion To Approve Payment No. 6 –Sunram Construction –Old Snelling
Watermain And Trail Improvements Project
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve Payment No. 5 –Northwest Asphalt, Inc. –2018 Street And
Utility Improvement Project
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve Proposal For Replacement Pumps And Piping With Electric
Pump Company -Lift Station No. 6
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Professional Services Agreement With Bolton & Menk -
Hazelnut Park Master Planning Services
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Expand Fees For Services With TKDA –Highway 10 Watermain Design
And County Road F Construction Services
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
Motion To Approve Agreement With MMKR For Professional Auditing Services
Gayle Bauman, Finance Director
MEMO.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
Orchid Restaurant And Grill Inc. Liquor License
Julie Hanson, City Clerk
MEMO.PDF
Tobacco Public Comment
Julie Hanson, City Clerk
MEMO.PDF
NEW BUSINESS
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council Agenda November 13, 20187:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.4.4.A.Documents:4.B.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:5.D.Documents:6.6.A.Documents:6.B.Documents:
6.C.
Documents:
6.D.
Documents:
6.E.
Documents:
6.F.
Documents:
6.G.
Documents:
6.H.
Documents:
6.I.
Documents:
6.J.
Documents:
6.K.
Documents:
6.L.
Documents:
6.M.
Documents:
6.N.
Documents:
7.
8.
8.A.
Documents:
8.B.
Documents:
9.
10.
11.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault, City Administrator MEMO.PDFTransportation UpdateSue Polka, Public Works Director/City Engineer MEMO.PDFAPPROVAL OF MINUTESOctober 8, 2018 Special City Council Work Session10-08 -18 -SWS.PDFOctober 8, 2018 Regular City Council10-08 -18 -R.PDFOctober 15, 2018 City Council Work Session10-15 -18 WS.PDFOctober 22, 2018 Regular City Council 10 -22 -18 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Finance Analyst MEMO.PDFMotion To Adopt Resolution 2018 -063 Authorizing Insurance Agreement With PEIP For The 2019 Benefit YearGayle Bauman, Finance Director MEMO.PDFATTACHMENT A.PDFMotion To Acknowledge The Application Of Catholic United Financial For An Exempt Permit To Conduct A Raffle With The Drawing Being March 5, 2019, With No Waiting PeriodJulie Hanson, City Clerk MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve Resolution 2018 -061 Certifying 2018 Municipal Election Canvass ResultsJulie Hanson, City Clerk MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve North Suburban Access NSAC Professional And Technical Services AgreementDave Perrault, City Administrator MEMO.PDFATTACHMENT A.PDFMotion To Approve An Extension To May 15, 2019 For The Deadline To File The Minor Subdivision For A Lot Line Adjustment At 1377 Arden Oaks Drive And 1415 County Road EJane Kansier, City Planner MEMO.PDFMotion To Approve Resolution 2018 -062 –2019 Curbside And Non -Curbside Recycling FeesJane Kansier, City Planner MEMO.PDFATTACHMENT A.PDFMotion To Approve Payment No. 3 –Final Payment –Michels Pipe Services –2017 Sanitary Sewer Lining Project Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Motion To Approve Payment No. 6 –Sunram Construction –Old Snelling
Watermain And Trail Improvements Project
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve Payment No. 5 –Northwest Asphalt, Inc. –2018 Street And
Utility Improvement Project
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve Proposal For Replacement Pumps And Piping With Electric
Pump Company -Lift Station No. 6
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Professional Services Agreement With Bolton & Menk -
Hazelnut Park Master Planning Services
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Expand Fees For Services With TKDA –Highway 10 Watermain Design
And County Road F Construction Services
Sue Polka, Public Works Director/City Engineer
MEMO.PDF
Motion To Approve Agreement With MMKR For Professional Auditing Services
Gayle Bauman, Finance Director
MEMO.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
Orchid Restaurant And Grill Inc. Liquor License
Julie Hanson, City Clerk
MEMO.PDF
Tobacco Public Comment
Julie Hanson, City Clerk
MEMO.PDF
NEW BUSINESS
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council Agenda November 13, 20187:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.4.4.A.Documents:4.B.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:5.D.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.Documents:6.E.Documents:6.F.Documents:6.G.Documents:6.H.
Documents:
6.I.
Documents:
6.J.
Documents:
6.K.
Documents:
6.L.
Documents:
6.M.
Documents:
6.N.
Documents:
7.
8.
8.A.
Documents:
8.B.
Documents:
9.
10.
11.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault, City Administrator MEMO.PDFTransportation UpdateSue Polka, Public Works Director/City Engineer MEMO.PDFAPPROVAL OF MINUTESOctober 8, 2018 Special City Council Work Session10-08 -18 -SWS.PDFOctober 8, 2018 Regular City Council10-08 -18 -R.PDFOctober 15, 2018 City Council Work Session10-15 -18 WS.PDFOctober 22, 2018 Regular City Council 10 -22 -18 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Finance Analyst MEMO.PDFMotion To Adopt Resolution 2018 -063 Authorizing Insurance Agreement With PEIP For The 2019 Benefit YearGayle Bauman, Finance Director MEMO.PDFATTACHMENT A.PDFMotion To Acknowledge The Application Of Catholic United Financial For An Exempt Permit To Conduct A Raffle With The Drawing Being March 5, 2019, With No Waiting PeriodJulie Hanson, City Clerk MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve Resolution 2018 -061 Certifying 2018 Municipal Election Canvass ResultsJulie Hanson, City Clerk MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve North Suburban Access NSAC Professional And Technical Services AgreementDave Perrault, City Administrator MEMO.PDFATTACHMENT A.PDFMotion To Approve An Extension To May 15, 2019 For The Deadline To File The Minor Subdivision For A Lot Line Adjustment At 1377 Arden Oaks Drive And 1415 County Road EJane Kansier, City Planner MEMO.PDFMotion To Approve Resolution 2018 -062 –2019 Curbside And Non -Curbside Recycling FeesJane Kansier, City Planner MEMO.PDFATTACHMENT A.PDFMotion To Approve Payment No. 3 –Final Payment –Michels Pipe Services –2017 Sanitary Sewer Lining Project Sue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve Payment No. 6 –Sunram Construction –Old Snelling Watermain And Trail Improvements ProjectSue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Payment No. 5 –Northwest Asphalt, Inc. –2018 Street And Utility Improvement ProjectSue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Proposal For Replacement Pumps And Piping With Electric Pump Company -Lift Station No. 6Sue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFMotion To Approve Professional Services Agreement With Bolton & Menk -Hazelnut Park Master Planning ServicesSue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Expand Fees For Services With TKDA –Highway 10 Watermain Design And County Road F Construction Services Sue Polka, Public Works Director/City Engineer
MEMO.PDF
Motion To Approve Agreement With MMKR For Professional Auditing Services
Gayle Bauman, Finance Director
MEMO.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
Orchid Restaurant And Grill Inc. Liquor License
Julie Hanson, City Clerk
MEMO.PDF
Tobacco Public Comment
Julie Hanson, City Clerk
MEMO.PDF
NEW BUSINESS
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council Agenda November 13, 20187:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.4.4.A.Documents:4.B.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:5.D.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.Documents:6.E.Documents:6.F.Documents:6.G.Documents:6.H.Documents:6.I.Documents:6.J.Documents:6.K.Documents:6.L.Documents:6.M.Documents:
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STAFF COMMENTS – 4A
MEMORANDUM
DATE: November 13, 2018
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
A verbal update will be provided at the City Council meeting.
Page 1 of 1
STAFF COMMENTS – 4B
MEMORANDUM
DATE: November 13, 2018
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Sue Polka, Public Works Director/City Engineer
SUBJECT: Transportation Update
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
A verbal update will be provided at the City Council meeting.
Approved: November 13, 2018
CITY OF ARDEN HILLS, MINNESOTA
SPECIAL CITY COUNCIL WORK SESSION
OCTOBER 08, 2018
6:00 P.M. - ARDEN HILLS CITY HALL
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Grant called to order the Special City
Council Work Session at 6:00 p.m.
Present: Mayor David Grant; Councilmembers Fran Holmes and Steve Scott
Absent: Councilmembers Brenda Holden (Excused) and Dave McClung (Excused)
Also present: City Administrator Dave Perrault; Public Works Director/City Engineer Sue
Polka; Finance Director Gayle Bauman; Communications Coordinator Dawn Skelly; and
City Clerk Julie Hanson
1. AGENDA ITEMS
A. Website Upgrade Project
Communications Coordinator Skelly presented the design changes to the website that were
implemented as requested by the City Council following its work session in August. She stated
that the presentation included pictures only of the proposed design and emphasized this was not
the production site, so it was not yet functional. She indicated she was looking for additional
feedback that was due to the vendor by October 12.
Communications Coordinator Skelly asked the Council if it would like the welcome picture to
be static, or would it prefer the photograph to rotate when the user refreshes the page, or rotate
continuously like a slideshow.
Mayor Grant had questions pertaining to how the City’s logo was being portrayed. He asked for
clarification about the Spotlight box on the internal page.
Communications Coordinator Skelly stated that following receipt of the updated draft proposal,
she had contacted CivicPlus and asked for the header ribbon to be green and not blue, as the City’s
branding has not changed. She explained that some changes that the Council requested had been
made though these changes were not readily visible on the hard copy.
ARDEN HILLS CITY COUNCIL SPECIAL WORK SESSION – October 8, 2018 2
Mayor Grant stated he would like to see the background color possibly being tan, so that the
green logo could stand out more effectively. He also asked for clarification about the association
between the color of the tab in the menu with the color of the buttons.
Communications Coordinator Skelly explained that there was no correlation between the colors
on the tab in the menu and the color of the buttons, and that the examples were just illustrating
potential use of color in various areas.
Councilmember Scott said he would like to see the highest contrast for readability throughout the
site.
A discussion ensued regarding the City’s logo, colors, pictures that are displayed on the home
page, the spotlight and news sections, the calendar, and overall functionality.
The Council agreed they would like to see the ribbon at the top of the page be green to match the
bottom portion, the Arden Hills tree be green throughout, one color on the drop down menu, and
the greatest readability as possible.
Communications Coordinator Skelly requested the Council forward any additional feedback to
her by October 17. She also briefly discussed website accessibility.
B. Rice Creek Commons Negotiator
A brief discussion ensued regarding the City’s potential use of a formal negotiator for the
TCAAP/Rice Creek Commons development project.
The Council directed staff to contact Brett Weiss of WSB & Associates, Janna King, and one
additional prospect, and then to vet these candidates and provide further information to the
Council prior to the October 22 City Council meeting.
2. COUNCIL/STAFF COMMENTS
None.
ADJOURN
Mayor Grant adjourned the Special City Council Work Session at 6:57 p.m.
__________________________ __________________________
Julie Hanson David Grant
City Clerk Mayor
Approved: November 13, 2018
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
OCTOBER 8, 2018
7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor David Grant declared October 8, 2018 to be
a non-holiday to conduct City business and called to order the regular City Council
meeting at 7:00 p.m.
Present: Mayor David Grant, Councilmembers Fran Holmes, and Steve Scott
Absent: Councilmembers Brenda Holden (excused) and Dave McClung (excused)
Also present: City Administrator Dave Perrault; Public Works Director/City Engineer
Sue Polka; Finance Director Gayle Bauman; and City Clerk Julie Hanson
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
MOTION: Councilmember Holmes moved and Councilmember Scott seconded a motion
to approve the meeting agenda as amended. The motion carried unanimously
(3-0).
2. PUBLIC INQUIRIES/INFORMATIONAL
None.
3. RESPONSE TO PUBLIC INQUIRIES
None.
4. STAFF COMMENTS
A. Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update
City Administrator Perrault provided an update on TCAAP stating the JDA met on October 1
and discussed the annual budget and financial processes. He explained the reimbursement policy
ARDEN HILLS CITY COUNCIL – OCTOBER 8, 2018 2
had yet to be reviewed. He indicated the JDA would meet next on Wednesday, October 17. He
reported the City would hosting a TCAAP Open Forum on Thursday, November 15 where an
update on the Civic Site will be provided.
B. Transportation Update
Public Works Director/City Engineer Polka reported the Old Snelling Trail has been delayed
due to the rainy weather. She anticipated the project had been delayed by approximately two
weeks.
Public Works Director/City Engineer Polka stated the rain has delayed the City’s PMP as well,
but noted all work would be completed yet this fall.
Mayor Grant asked if the traffic control measures south of Bethel University could be removed.
Public Works Director/City Engineer Polka explained the traffic control measures would be
removed once the trail was striped.
Public Works Director/City Engineer Polka reported work continues on County Road F noting
this project would be done mid to late October.
5. APPROVAL OF MINUTES
None.
6. CONSENT CALENDAR
A. Motion to Approve Consent Agenda Item - Claims and Payroll
B. Motion to Approve Resolution 2018-052 Designating 2019 Polling Places
C. Motion to Approve Old Snelling Watermain and Trail – Payment No. 5 and
Changer Order No. 3
D. Motion to Approve 2018 Street and Utility Improvement Project – Changer Order
No. 3 and Payment No. 4
E. Motion to Approve Cooperative Agreement – Old Snelling Trail
F. Motion to Approve 2019-2012 Agreement for Law Enforcement Services
G. Motion to Approve Resolution 2018-037 for Highway 10 Watermain Project Grant
Agreement
MOTION: Councilmember Holmes moved and Councilmember Scott seconded a motion
to approve the Consent Calendar as presented and to authorize execution of
all necessary documents contained therein. The motion carried unanimously
(3-0).
7. PULLED CONSENT ITEMS
None.
ARDEN HILLS CITY COUNCIL – OCTOBER 8, 2018 3
8. PUBLIC HEARINGS
A. Jimmie’s Old Southern BBQ Smokehouse LLC Liquor License
City Clerk Hanson stated Jimmie’s Old Southern BBQ, LLC has requested an On-Sale Wine and
Sunday liquor license for their new restaurant, Jimmie’s Old Southern BBQ. They will be located
at 3845 Lexington Avenue North, Arden Hills, Minnesota. Staff is in receipt of all the necessary
paperwork and associated fees, and background checks have been successfully completed by the
Ramsey County Sheriff’s Office.
City Clerk Hanson reported all required information will be submitted to the Minnesota
Department of Public Safety Alcohol & Gambling Enforcement upon approval of the license by
the City Council. The State can then proceed with its next steps in the approval process. She noted
that this restaurant will be located at the new Lexington Station II building, which is currently
under construction, so the City liquor license will not be formally issued until a fire inspection by
the Lake Johanna Fire Department has been conducted and a Certificate of Occupancy has been
issued by the City.
Mayor Grant opened the public hearing at 7:14 p.m.
With no one coming forward to speak, Mayor Grant closed the public hearing at 7:15 p.m.
MOTION: Mayor Grant moved and Councilmember Holmes seconded a motion to
approve the Liquor License for Jimmie’s Old Southern BBQ Smokehouse.
The motion carried (3-0).
9. NEW BUSINESS
None.
10. UNFINISHED BUSINESS
None.
11. COUNCIL COMMENTS
Councilmember Scott stated he completed his first ride-along with the Ramsey County Sheriff’s
Department last week. He thanked the Ramsey County Deputy and encouraged residents to drive
safely and watch for deer during the twilight hours.
Councilmember Scott commented he attended the Lake Johanna Fire Department Open House at
Station 3 last Saturday.
Councilmember Scott invited the public to attend the City sponsored Boo Bash on Saturday,
October 27.
ARDEN HILLS CITY COUNCIL – OCTOBER 8, 2018 4
Councilmember Holmes stated on Thursday, October 11 NYFS would be holding their Taste of
Northeast Fundraiser at Vadnais Heights Commons. She reported the event would begin at 5:00
p.m.
Councilmember Holmes explained she has received a number of complaints on Hamline
Avenue. She requested this roadway be discussed with the County at a future worksession
meeting.
Mayor Grant stated there would be a groundbreaking ceremony for the Red Bulls at 12:00 p.m.
on Monday, October 15.
Mayor Grant indicated he received an email regarding Safe Routes to Schools and noted
additional monies were available. He requested staff make the school district aware of this
funding.
Mayor Grant requested a brief update on the Springhill Suites by Marriot hotel.
Public Works Director/City Engineer Polka stated the developer has mobilized and understood
work would begin when the weather permits.
ADJOURN
MOTION: Councilmember Holmes moved and Councilmember Scott seconded a motion
to adjourn. The motion carried unanimously (3-0).
Mayor Grant adjourned the Regular City Council Meeting at 7:29 p.m.
__________________________ __________________________
Julie Hanson David Grant
City Clerk Mayor
Approved: November 13, 2018
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL WORK SESSION
OCTOBER 15, 2018
5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Grant called to order the City Council
Work Session at 5:00 p.m.
Present: Mayor David Grant; Councilmembers Brenda Holden, Dave McClung and
Steve Scott
Absent: Councilmember Fran Holmes (Excused)
Also present: City Administrator Dave Perrault; Public Works Director/City Engineer Sue
Polka; Eric Zweber, WSB; City Planner Jane Kansier; Finance Director Gayle Bauman;
Communications Coordinator Dawn Skelly; and City Clerk Julie Hanson
Mayor Grant requested Item I be added to the agenda to discuss Arden Hills Notes.
1. AGENDA ITEMS
A. Tobacco Vendor Public Comment
City Clerk Hanson stated at its work session in August, the Council discussed amending City
Code pertaining to increasing the tobacco sales age to 21 and regulating the sale of flavored
tobacco in the City. Kristen Ackert from the Association for Non-Smokers MN was present at the
August work session and provided a presentation and statistics. The Council directed staff to
move forward with a proposed ordinance amendment which will be addressed at a public hearing
at the November 13, 2018, regular City Council meeting. City staff reached out to the five local
businesses that are licensed to sell tobacco in Arden Hills and invited them to the October 15
work session should they wish to provide public comment. It was noted a Notice of Public
Hearing will also be published in the Bulletin ten (10) days prior to the public hearing, as is also
required.
Mayor Grant asked if there were members of the public that had comment regarding the
proposed ordinance amendment.
ARDEN HILLS CITY COUNCIL WORK SESSION – OCTOBER 15, 2018 2
Ted Brausen, Brausen Enterprises/Arden Hills Shell, explained he has been at this location for 50
years and loves Arden Hills. He indicated he has always appreciated the fact that Arden Hills
allows him to run his own business. He questioned why the City was getting involved in an issue
regarding personal rights. He anticipated that those under 18 would travel to another community
to make their purchases which will affect his business regarding the purchase of gasoline, pop and
other convenient sale items. He stated he was concerned about the sale of tobacco to minors but
recommended the tobacco sale age be regulated by the State and not by individual cities.
Councilmember Holden questioned how much of a loss in sales Shoreview stores have had since
they changed their tobacco age.
Mr. Brausen commented he has a friend in Shoreview and noted the friend’s tobacco sales were
down 4% to 5%. He believed that the proposed change was not the right move for the City. He
explained the flavored tobacco issue was another concern. He commented further on the updates
that would occur at his Shell station noting he would be investing $2.5 million in his site.
Steve Rush, Holiday Stationstores, stated he has one store in Arden Hills. He thanked Ted for
hitting many of his concerns. He explained retailers are not the source of tobacco products for
underage individuals. He reported his store does a great job training its employees to ensure sales
do not occur to minors, noting all individuals under 40 were carded. He commented the proposed
ordinance amendment would be a costly expense to his business due to the computer software
changes that would be required. He feared that the proposed age change would cause confusion
amongst his employees that work at several different Holidays throughout the metro area, given
the fact some stores would continue to have a legal age of 18. He indicated a flavor ban including
menthol, would be devastating. He commented further on the trickle-down effect a flavor ban
would have on overall sales.
Mayor Grant asked how the Holiday store on Highway 96 was doing.
Mr. Rush explained he was a lawyer and lobbyist but understood this store did quite well and
wanted things to remain as is.
Susan Sindt, Simply Vapor, explained she owned an e-liquid cigarette manufacturing company
that has been in operation since 2010. She reported her product was sold at a tobacco shop in
Arden Hills. She discussed vapor products with the Council and indicated vapor products were a
safer alternative to cigarettes. She commented on the appeal of flavored vapor products and
described how an age change would impact the vapor market. She encouraged the Council to
consider how flavored vapor products help smokers make a life change. She stated flavors keep
people away from combustible tobacco. She noted 18 was and has been the age of consent for
quite some time. She discussed the State and Federal changes that were occurring in this industry.
She suggested the Council allow people to make their own healthy decisions and recommended
the Council not change the tobacco purchase age to 21.
Mr. Brausen encouraged the Council to consider where it should stop and where personal rights
should start. He suggested the City not overstep in the operations of local businesses.
Councilmember Holden asked if Mounds View was considering a change.
ARDEN HILLS CITY COUNCIL WORK SESSION – OCTOBER 15, 2018 3
City Clerk Hanson commented they were and noted there were several other cities that should be
added to the list.
City Administrator Perrault indicated he would have the City Clerk update this list.
B. 2040 Comprehensive Plan Update
Eric Zweber, WSB & Associates, provided the Council with an update on the 2040
Comprehensive Plan. He reviewed several questions staff had regarding the Comprehensive Plan
and discussed the recommendations from the Met Council. It was noted staff has not received any
comments from surrounding communities on the Comprehensive Plan. He discussed the
modifications that were made to the land use map. He described the additional costs that would be
incurred if the Council required him to attend future meetings.
Councilmember Holden requested the Comprehensive Plan include language that notes the City
continues to apply for I&I grants. She recommended the Red Fox/Gray Fox area be changed to
2040. In addition, she recommended Hill neighborhood within TCAAP be changed to 2030 and
the thumb be changed to 2040.
Mayor Grant believed this was a more realistic goal for the TCAAP site.
Councilmember Holden recommended the Medium Density within the Town Center not be
raised to 25% as this was too high. She believed this should be 5% to 10%.
Mayor Grant recommended the office percentage within TCAAP be 25%.
The Council did not support high density residential on the old City Hall site.
Councilmember Holden supported the Pot O’Gold site being redeveloped as an apartment
complex versus as a light industrial site. Further discussion ensued regarding how this area could
redevelop in the future.
Councilmember McClung commented on the City’s white paper policy.
Mayor Grant described how requests would be addressed by the JDA instead of the Planning
Commission for TCAAP developments.
Councilmember Holden recommended the language remain as is and if the document is returned
to the City the Council could further address the language.
Mayor Grant asked who was applying the pressure regarding mobile home parks.
Mr. Zweber stated the proposed language was taken from the 2030 Comprehensive Plan. He
commented further on the actions that occurred in St. Anthony.
Mayor Grant suggested a period be inserted after Highway 10 and that the words: facing pressure
from adjacent highways and land uses be removed.
ARDEN HILLS CITY COUNCIL WORK SESSION – OCTOBER 15, 2018 4
Mr. Zweber summarized the feedback he received from the Council and thanked them for their
time.
C. Annual Permanent Sign Renewals
City Clerk Hanson stated the adopted Fee Schedule includes a $25.00 fee per sign for the annual
renewal of permanent signage. An average of 150 businesses are licensed/registered with the City
each year, but compliance regarding this particular fee has been low. For the past six years, the
following number of businesses have been in compliance regarding payment of the permanent
sign renewal fee: 32 in 2018; 32 in 2017; 41 in 2016; 36 in 2015; 32 in 2014; and 42 in 2013.
City Clerk Hanson stated the low compliance rate had been discussed with the City Planner, who
had indicated that City Code states “The Sign Code requires that the Council set fees annually but
not that the City has to charge an annual renewal fee”. In other words, City Code does not include
language that specifically relates to the requirement of an annual permanent sign renewal (as it
does for pet licensing, City contractor licensing, business licensing, etc.). Based on current code
language ambiguity and historical low compliance rates, City staff is requesting Council feedback
and direction.
Mayor Grant summarized if the annual program were to go away this would cost the City up to
$5,000 in revenue.
Councilmember McClung suggested the language within the renewal letter in bolded type to
highlight the needs of the City. He stated he would like to see the City try and bring businesses
into compliance in this manner versus hiring additional staff. He anticipated this was a case
where the letter was being over looked by local business owners.
Councilmember Holden recalled the renewals were required to address sign maintenance issues.
She stated she did not want to see the program go away. She suggested a summer intern could
possibly be considered to assist with compliance and enforcement issues.
Councilmember Scott commented the main problem with this program was the City’s
enforcement or lack thereof.
Councilmember Holden stated she did not want to see staff spending a lot of time on this issue,
but agreed with Councilmember McClung’s recommendation to make changes to the renewal
letter.
Mayor Grant agreed with this recommendation.
City Clerk Hanson suggested the Council amend City Ordinance if the sign renewal fee was
required in order to provide staff with further backing on this program.
The Council supported amending City Ordinance.
ARDEN HILLS CITY COUNCIL WORK SESSION – OCTOBER 15, 2018 5
D. Communications Survey Results
Communications Coordinator Skelly stated a survey was sent to all residents with their utility
bills. Additionally a link to the survey was included on Facebook and in the City’s newsletter and
News Alerts. The response rate was good at 12 percent. Staff reviewed the results of the survey,
noting observations and recommendations to the Council. She noted the results of the survey
show the vast majority of residents would like to continue to receive newsletters via mail, with
many also wanting email news updates.
Councilmember Holden commented on the value of the Council column page within the City
newsletter. She asked what the target length of the newsletter was for each publication.
Communications Coordinator Skelly explained the newsletter was budgeted to have six pages,
but noted it sometimes ran with four pages.
Mayor Grant discussed how the City’s new website would assist mobile phone and tablet users.
Councilmember Holden thanked staff for addressing this at the State of the City meeting. She
questioned if the City should rethink its utility billing envelopes.
Further discussion ensued regarding e-newsletter options and email options for the City.
Public Works Director/City Engineer Polka commented on the WAZE app and how this may
assist the City with communicating street maintenance issues with the public.
Councilmember Holden recommended emails only be sent out for road construction and
emergency situations. She anticipated that more frequent mailings would have to be considered
for the City when TCAAP started to develop.
Mayor Grant commented he did not support the City becoming involved with Next Door. He
described how Next Door had people from other communities involved and was not properly
structured. He added that if Communications Coordinator Skelly could find out more about how
Next Door could be structured, the Council could consider supporting this feature.
F. TCAAP Public Forum Planning Discussion
City Administrator Perrault stated the City Council gave direction to staff to plan a TCAAP
Public Forum to provide residents with an update on TCAAP, and allow residents to provide
feedback to the City Council. Council directed staff to work with current consultants to compile
the necessary materials, and presentations would be made by staff and/or their respective
consultants. In collaboration with our communications consultant, staff is recommending the
forum begin with a thirty minute long presentation on the areas of interest, and then have different
stations set up for the different topics and allow attendees to ask questions based on their area of
interest. Staff is planning on requesting written feedback from attendees on the topics to provide
to Council. The topics to be discussed are:
ARDEN HILLS CITY COUNCIL WORK SESSION – OCTOBER 15, 2018 6
A brief TCAAP history Infrastructure overview
Met Council SAC overview City planning cost recovery
Special Taxing District vs. Association TCAAP parks overview
Civic Space overview
Mayor Grant requested the Council be allowed to review staff’s slides for the presentation prior
to the Public Forum meeting. He recommended trunk utilities and the water tower be the only
focus for the cost recovery. He encouraged staff to keep the report on these items simple and
straight forward.
Councilmember Holden commented on the Civic Space and discussed how the County and
Alatus was proceeding with this property. She expressed concern with the fact Alatus wanted the
City to give this property up.
City Administrator Perrault reported HGA would be presenting this item to the public with the
information that has been provided by the Task Force. He explained no information regarding the
County and Alatus would be offered regarding the Civic Site.
E. Hazelnut Park Future Plans Discussion
Public Works Director/City Engineer Polka provided the Council with an update on the future
plans for Hazelnut Park. She reported staff has received quotes to demolition of the warming
house. She noted the low bid for the demolition was $1,700. She indicated a temporary pod had
been ordered for the 2018-2019 skating season. She explained three contractors have been
contacted to request bids to rebuild the same type of warming house for insurance purposes. She
stated she had spoken to Bolton & Menk regarding the parking lot and proper visibility of the
warming house. She stated it would be her goal to make the parking lot and entrance to the park
more attractive through this project.
Mayor Grant questioned how much of the church parking lot the church was willing to sell.
Public Works Director/City Engineer Polka explained they were willing to work with the City
on this issue so long as a shared parking agreement was in place.
G. TCAAP Negotiator Discussion
City Administrator Perrault stated at the Special City Council Work Session on October 8,
2018 the City Council gave direction to begin vetting candidates to assist the City with the
TCAAP negotiations. Staff noted he talked with Janna King and Brett Weiss prior to this meeting
and would be speaking with John Herman. He noted Louis Jambois would be stepping down as
the County’s lead negotiator as of December 31, 2018 and Kari Collins has been hired as the
County’s new Community and Economic Development Director. He recommended the Council
allow staff to continue with negotiations on behalf of the City. However, if the Council wanted to
consider bringing in an outside source, he would recommend Brett Weiss with WSB be brought
in. He noted Mr. Weiss has an hourly rate of $183 per hour and estimated 75 hours would be
needed through the end of 2018.
ARDEN HILLS CITY COUNCIL WORK SESSION – OCTOBER 15, 2018 7
City Administrator Perrault read a statement in full for the record from Councilmember Holmes
noting she opposed the hiring of a negotiator. He explained Councilmember Holmes believes
City staff has the ability to negotiate on behalf of the City of Arden Hills.
Councilmember Holden questioned what the purpose of the Wednesday, October 24 meeting
was.
Councilmember McClung stated this meeting was being held to address the Council’s direction
to staff regarding moving forward with TCAAP.
Councilmember Holden asked why the City was still discussing a Civic Site.
Councilmember McClung commented he believed it was Alatus’ position to have the City
involved in the development of a Civic Site and that Alatus wanted the County to transfer this
property to the City.
Councilmember Holden inquired if the City had heard from Ramsey County regarding the Civic
Site.
Mayor Grant indicated the City had not heard from the County. He suggested once Alatus owns
the Civic Site property that conversations between the City and the developer could begin.
Councilmember Scott asked how staff wanted to proceed and if they felt like they needed a
negotiator.
City Administrator Perrault commented that after speaking with staff and its consultants that
staff was capable of handling this in-house. He stated he believed the meeting on October 24
would be a session for the Council to provide staff with direction on how to proceed with
negotiations.
Mayor Grant questioned if staff would be prepared to work with the County after the gloves
came off and the negotiations were complete.
Councilmember Holden inquired who would be taking the lead on the negotiations. She stated
she feared at this time that staff was not working together as a cohesive team.
City Administrator Perrault indicated he was not aware of the fact that staff was having
missteps or was lacking in communication.
Councilmember Holden expressed frustration with the fact staff had not provided her with
information on the proposed Town Center maintenance expenses.
Councilmember Scott stated he supported staff continuing to act as the negotiator.
Mayor Grant commented he was concerned with the fact the Cooperative Agreement was not
moving forward at the same time with the County as the sale agreement. He feared that if this was
the last agreement that was reached with the County, it would not be under favorable terms.
ARDEN HILLS CITY COUNCIL WORK SESSION – OCTOBER 15, 2018 8
Councilmember McClung recommended the Council hold a comprehensive meeting, which will
be done on October 24, where direction and decisions can be made on how to proceed regarding
TCAAP and the three areas of concern (public safety, etc.). He stated at this time he has heard
that it does not make sense to bring a negotiator in and noted staff has acted based on Council’s
direction to date.
Councilmember Holden stated she believed there were more than three issues that needed to be
dealt with. She commented the MDA has a larger number of concerns and she feared how the
City was addressing these concerns.
Further discussion ensued regarding the financial information that had been provided by Stacie
Kvilvang from Ehlers.
Mayor Grant asked if Finance Director Bauman could complete TIF runs for the Council.
Finance Director Bauman explained this work was completed by Ms. Kvilvang and was then
forwarded to City staff. She recommended that Ms. Kvilvang continue to represent the City at the
City/County negotiation meetings.
Mayor Grant questioned if staff would be able to make progress on the Cooperative Agreement
in the next 30 days.
City Administrator Perrault stated with Council direction staff could make progress on this
document.
Councilmember Holden commented she would also like to see staff make progress on the SAC
credits. She indicated she would like to see the Council discuss all issues the City had with the
County and not just the top three. She encouraged each Councilmember to make a list of their
concerns in order to have these items addressed on October 24.
Mayor Grant commented he was tired of addressing the Civic Site given the fact the City had no
rights to this property. He explained he wanted the County to be held accountable for their actions
and not have the City’s needs considered last in the negotiation process.
Council consensus was to not hire a negotiator.
H. Council Request Tracker
City Administrator Perrault reviewed the Council Request Tracker with the City Council.
Mayor Grant requested an update from staff for the property on Amble at the next Council work
session.
Councilmember Holden requested an update from staff regarding Thom Drive and also on the
citations that were given along County Road E.
ARDEN HILLS CITY COUNCIL WORK SESSION – OCTOBER 15, 2018 9
City Administrator Perrault explained citations were issued and noted this item was currently in
the court system.
I. Arden Hills Notes
Mayor Grant requested Arden Hills Notes be mailed to local businesses.
Council consensus was to direct staff to create a separate mailing list for local businesses and that
all future Arden Hills Notes be mailed to these businesses.
2. COUNCIL COMMENTS AND STAFF UPDATES
Councilmember Holden commented on the plans for the Army site and requested Dave Scherbel
have the build-out plans from the Army Corp of Engineers. She recommended a Red Bull party
should be planned for when this group moves to the City of Arden Hills.
Mayor Grant suggested City staff speak with the City of Rosemount to see what type of
relationship the Red Bulls had with this community.
City Administrator Perrault reported an EDA meeting would be held prior to the City Council
meeting on Monday, October 22.
ADJOURN
Mayor Grant adjourned the City Council Work Session at 8:31 p.m.
__________________________ __________________________
Julie Hanson David Grant
City Clerk Mayor
Approved: November 13, 2018
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
OCTOBER 22, 2018
7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City
Council meeting at 7:00 p.m.
Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave
McClung and Steve Scott
Absent: None
Also present: City Administrator Dave Perrault; Public Works Director/City Engineer
Sue Polka; Finance Director Gayle Bauman; and City Clerk Julie Hanson
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
MOTION: Councilmember Holmes moved and Councilmember Holden seconded a
motion to approve the meeting agenda as presented. The motion carried
unanimously (5-0).
2. PUBLIC INQUIRIES/INFORMATIONAL
None.
3. RESPONSE TO PUBLIC INQUIRIES
None.
4. PUBLIC PRESENTATIONS
A. Ramsey County Sheriff Update
Ramsey County Sheriff Jack Serier provided the Council with an update from the Sheriff’s
Department. He explained there has been a rise in opioid deaths in recent years which was a trend
ARDEN HILLS CITY COUNCIL – OCTOBER 22, 2018 2
occurring across the nation. He reported all deputies now have Narcan to assist in saving
individuals involved in an opioid overdose. He encouraged the community to turn in their expired
and unused prescription medications in order to keep these pills away from individuals suffering
from addiction. He commented on the educational efforts the County was involved in regarding
the opioid crisis and encouraged the public to attend a forum that would be held on November 1 at
6:30 p.m. at Bethel University that was titled #NotAnotherOverdose.
Ramsey County Sheriff Jack Serier commented on the efforts of the joint swat team and
thanked Arden Hills for their continued support. He stated Ramsey County was devising plans on
how to address threats in public spaces. He explained the most concerning public spaces were the
corporate environment, churches, and schools. He provided further comment on the efforts of the
Safety and Threat Assessment Group. He indicated Public Forums would be held in 2019 on this
topic.
Ramsey County Sheriff Jack Serier stated his department was very diligent with its finances.
He explained he was happy to report the Ramsey County Sheriff’s Department returned $1.2
million to the County and to contract cities. He discussed how diligently he worked to keep his
department under budget. He described the diversity goals he was working to achieve within his
organization. Lastly, he invited the public to visit the Fright Farm at the Ramsey County Barn
October 25 through October 27 and again on October 31.
Mayor Grant requested further information regarding Pulse Point.
Ramsey County Sheriff Jack Serier stated he would investigate this further and would report
back to the City Council.
Mayor Grant asked how the contract cities would be impacted by the return of $1.2 million.
Ramsey County Sheriff Jack Serier explained the contract cities would receive an appropriate
percentage of the reimbursement that would be used to bring down contract community costs for
2019 contracts.
Mayor Grant encouraged the public to dispose of their unused or expired prescription drugs at
the law enforcement site in Arden Hills.
Councilmember Holmes mentioned she was able to ride with Kevin Otto during Night to Unite
and understood that he would be retiring. She requested the Ramsey County Sheriff’s driving
through Arden Hills interact more with Arden Hills residents in a friendlier manner.
Ramsey County Sheriff Jack Serier stated he would discuss this with his deputies.
Councilmember Holden commented she had received a lot of positive feedback after National
Night Out that the Sheriff’s Department was improving its interaction with the public, but agreed
this should continue to be a priority. She stated Arden Hills was having a problem with mail theft,
vandalism in the parks and stolen bikes. She requested the Sheriff’s Department work with the
City to address these concerns.
ARDEN HILLS CITY COUNCIL – OCTOBER 22, 2018 3
Ramsey County Sheriff Jack Serier stated the department could place mobile pole cams in
Arden Hills and could discuss motion sensor lighting within the parks.
Councilmember Scott stated he recently completed a ride along with Deputy Megan McDonald.
He noted he has been attending recent events at the National Guard and with the Fire Department.
He thanked the Sheriff’s Department for having a presence at these events.
Mayor Grant encouraged Sheriff Serier to speak with his deputies regarding proactive policing in
Arden Hills as this shows the presence of the Ramsey County Sheriff’s Department in the
community. He asked if the County would have body cameras in 2019.
Ramsey County Sheriff Jack Serier stated the County was conducting beta testing on body
cameras at this time and was installing new dash cams as well. He commented on large amount
of staff time and great expense of storing the filmed material collected by the deputies.
Councilmember Holden requested the deputies continue to monitor the noise coming from
Bethel University. In addition, she requested the County ticket those driving improperly along
Lexington Avenue.
5. STAFF COMMENTS
A. Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update
City Administrator Perrault provided an update on TCAAP stating the JDA met on Wednesday,
October 17. He explained the County brought forward multi-year budget to actuals and staff
anticipated a budget for 2019 would be discussed in November. He indicated a reimbursement
policy has yet to be discussed. He stated the JDA would meet next on Monday, November 5. He
noted the Council would be holding a Special TCAAP Worksession on Wednesday, October 24.
He reported the TCAAP Public Forum would be held on Thursday, November 15 at 6:00 p.m. in
the Marsden Room. He provided further comment on the proposed format that would be followed
for the TCAAP Public Forum.
Councilmember Holmes asked if the developer would be in attendance at the TCAAP Public
Forum.
Councilmember Holden suggested the developer not be in attendance, but rather that the City
use this meeting to collect feedback from the public.
Councilmember Holmes questioned if the TCAAP Public Forum would be videotaped.
Mayor Grant stated this would not be completed as this was a feedback gathering meeting.
B. Transportation Update
Public Works Director/City Engineer Polka reported progress was being made on the 2018
PMP. She stated curb and gutter was in place on Indian Oaks Trail and the contractor was
preparing the base for paving.
ARDEN HILLS CITY COUNCIL – OCTOBER 22, 2018 4
Public Works Director/City Engineer Polka stated curb and gutter was being installed on the
trail project along Old Snelling this week. She indicated paving could be put in place after the
curbing cures.
Mayor Grant asked how long it would take a curb to cure.
Public Works Director/City Engineer Polka explained with the cold weather it may take longer
than normal. She reported it typically takes three to five days.
6. APPROVAL OF MINUTES
A. September 17, 2018, City Council Work Session
B. September 24, 2018, Regular City Council
Councilmember Scott requested a change to the September 24 Regular City Council minutes
noting on the last page his ride along was with a Ramsey County Sheriff and not with Ramsey
County.
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve the September 17, 2018, City Council Work Session
meeting minutes; and September 24, 2018, Regular City Council meeting
minutes as amended. The motion carried unanimously (5-0).
7. CONSENT CALENDAR
A. Motion to Approve Consent Agenda Item - Claims and Payroll
B. Motion to Accept 2018 Third Quarter Actuals and Year End Projections
C. Motion to Approve Resolution 2018-059 Authorizing the Application for
Recycling SCORE Grant Funds from Ramsey County
D. Motion to Authorize Appointment of City Planner
E. Motion to Approve Payment No. 7 – Osseo Construction Co., LLC – 0.5 MG
Water Tower Rehabilitation Project
F. Motion to Approve Professional Services Agreement with HR Green for Utility
Monitoring and Control
G. Motion to Approve Maintenance Agreement with Rice Creek Watershed District –
Old Snelling Avenue Bridge Replacement Project
H. Motion to Approve Resolution 2018-060 – MnDOT Cooperative Agreement for
Trunk Highway No. 10 Watermain
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve the Consent Calendar as presented and to authorize
execution of all necessary documents contained therein. The motion carried
unanimously (5-0).
ARDEN HILLS CITY COUNCIL – OCTOBER 22, 2018 5
8. PULLED CONSENT ITEMS
None.
9. PUBLIC HEARINGS
None.
10. NEW BUSINESS
None.
11. UNFINISHED BUSINESS
None.
12. COUNCIL COMMENTS
Councilmember Scott stated the City-sponsored Boo Bash would be held on Saturday, October
27 at City Hall at 5:30 p.m. It was noted the cost was $10 per child and registration was open now
through Wednesday, October 24.
Councilmember Holmes reported on Monday, October 15 she attended the Red Bull
Headquarters groundbreaking ceremony with Mayor Grant.
Councilmember Holmes commended staff for the time they were investing in the administrative
update.
Councilmember Holden requested further information from staff on the reimbursement or
credits the City has received in the past.
Finance Director Bauman reported the credit was typically applied to the City in April from the
previous year. She explained the number was not very large.
Councilmember Holden recommended the Council consider creating a rental ordinance prior to
TCAAP developing.
Mayor Grant stated he had a conversation with Jay Barnes at Bethel University where noise and
construction around Bethel were discussed.
Mayor Grant commented on the groundbreaking ceremony he attended for the Red Bulls on
Monday, October 15. He reported 800 individuals would be training at the new 136,000 square
foot facility. He stated it took seven years to get this building planned, designed and for ground to
be broken for this $20 million building. He explained the building would be completed in the
summer of 2020.
ARDEN HILLS CITY COUNCIL – OCTOBER 22, 2018 6
City Clerk Hanson updated the Council on elections and noted the early voting period would
occur Tuesday, October 30 through Monday, November 5. She reported Election Day was
Tuesday, November 6.
ADJOURN
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to adjourn. The motion carried unanimously (5-0).
Mayor Grant adjourned the Regular City Council Meeting at 7:58 p.m.
__________________________ __________________________
Julie Hanson David Grant
City Clerk Mayor
Page 1 of 1
CONSENT ITEM 6A
MEMORANDUM
DATE: November 13, 2018
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Gayle Bauman, Finance Director
Pang Silseth, Accounting Analyst
SUBJECT: Claims & Payroll
Budgeted Amount: Actual Amount: Funding Source:
NA NA NA
Council Should Consider the Following Options:
A.Approve Claims and Payroll
Or
B. Reject Claims and Payroll
Supporting Documents:
Payroll
2018 Payroll #22 ....................................................................................... $ 96,661.57
Total Payroll ....................... $ 96,661.57
Accounts Payable Claims Through 11/09/2018
Paid Claims---10/20/2018 through 11/09/2018
(Check Nos. 47963-48000 and ACH Checks) ........................................... $ 634,768.98
Total Accounts Payable ..... $ 634,768.98
Total Claims ..... $ 731,430.55
CITY OF ARDEN HILLS
PAYROLL # 22
CHECKS DATED: 11/02/18
Biweekly: 10/13/18 - 10/26/18
EMPLOYEE DEDUCTIONS AMT.Payment Method
FIT 5,927.28 EFT
SIT 2,828.14 EFT
FICA Oasdi 4,022.86 EFT
FICA Medicare 940.84 EFT
TOTAL TAXES 13,719.12
Health Premium 1,225.13 A/P Check*
Dental Premium 191.02 A/P Check*
FSA Health Care Reimb. 0.00 A/P Check*
FSA Dependent Care Reimb. 0.00 A/P Check*
TOTAL FLEXIBLE SPENDING 1,416.15
HSA Health Saving 175.00
Health Care Savings Plan-Retirement EFT
Health Care Savings Plan-2% 401.02 EFT
Health Care Savings Plan-4% 326.02 EFT
TOTAL HEALTH SAVINGS 902.04
PERA 3,644.03 EFT
ICMA 1,887.75 EFT
Central Pension Fund-Union 537.60 A/P Check*
MN State Retirement System 477.92 EFT
TOTAL RETIREMENT 6,547.30
IUOE 49 Dues (Union) 122.50 A/P Check*
LTD/STD Insurance 1,084.25 A/P Check*
PERA Life Insurance 24.00 A/P Check*
Life/Addl/Dep Life 53.00 A/P Check*
UNUM 19.51 A/P Check*
AFLAC 53.18 EFT
TOTAL VOLUNTARY 1,356.44
Total Employee Deductions 23,941.05
Net Payroll 84.04
Direct Deposit 43,142.57 EFT
Gross Payroll Tie-Out 67,167.66
STD/LTD Gross - Up
Plus City Paid Benefit 29,577.95
ICMA Benefit Held 0.00
TOTAL PAYROLL COST 96,661.57
FICA TIE-OUT
Gross Payroll 67,167.66
Less Total FSA 1,416.15
Plus Employer Match ICMA 0.00
Plus ICMA Benefit Held 0.00
Net P/R Subject to FICA 65,751.51
FICA Oasdi @ 6.20% 4,022.86
FICA Medicare @ 1.45% 940.84
Note: Federal and State Payroll Tax obligations are satisfied by means
of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans-
fers are typically made two business days after the payroll date.
* A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report.
Checks may be paid this week or the following week.
85.10
4,563.10
85.10
358.44
17,434.16
634.39
18,068.55
1,897.50
1,897.50
4,204.66
4,963.70
CITY BENEFIT
4,022.86
940.84
CONSENT ITEM – 6B
MEMORANDUM
DATE: November 13, 2018
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Gayle Bauman, Finance Director
SUBJECT: 2019 City Contribution to Employee Monthly Benefits
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
The City Council should consider approving Resolution 2018-063, setting the City Contribution to
Employee Monthly Benefits for the 2019 benefit year.
Background
Each year, the City needs to review the employee benefit options for the coming year and set the
monthly contribution rates.
Discussion
The City Council gave direction at the November 5, 2018 work session to move employees to the
Minnesota Public Employees Insurance Program (PEIP) for 2019. Monthly, the City would cover
the full premium of the Single HSA plan, contribute $900 toward the Family HSA plan and
contribute $125 toward an HSA account. If an employee elected a non-HSA plan, the City would
contribute $$586.06 toward a Single plan and $1,025.00 toward a Family plan. The City would
also cover the employee dental premium for those employees that chose a Single health plan. No
changes were made to the Life, Short Term or Long Term Disability benefits.
Attachments
Attachment A: Resolution 2018-063
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2018-063
A RESOLUTION APPROVING THE 2019 CITY CONTRIBUTION TO
EMPLOYEE MONTHLY BENEFITS
WHEREAS, the City Council of Arden Hills does hereby approve the contribution of six
hundred thirty three dollars and sixty-four cents ($633.64) per month toward health and dental
insurance for an employee choosing a single medical insurance coverage plan. $47.58 will go
toward the employee dental premium; if the HSA plan is selected, $125.00 will go toward the
HSA; with the balance going toward the medical premium. Options for allocation are as follows:
Plan Premium Employee Employer HSA Dental Total
Employer
PEIP – Advantage $663.46 $77.40 $586.06 $0.00 $47.58 $633.64
PEIP – Value $598.32 $12.26 $586.06 $0.00 $47.58 $633.64
PEIP - HSA $461.06 $0.00 $461.06 $125.00 $47.58 $633.64
WHEREAS, the City Council of Arden Hills does hereby approve the contribution of
one thousand and twenty five dollars and no cents ($1,025.00) per month toward health and
dental insurance for an employee choosing a family medical insurance coverage plan. $0.00 will
go toward the employee dental premium; if the HSA plan is selected, $125.00 will go toward the
HSA; with the balance going toward the medical premium. Options for allocation are as follows:
Plan Premium Employee Employer HSA Dental Total
Employer
PEIP – Advantage $1,729.48 $704.48 $1,025.00 $0.00 $0.00 $1,025.00
PEIP – Value $1,555.78 $530.78 $1,025.00 $0.00 $0.00 $1,025.00
PEIP - HSA $1,189.28 $289.28 $900.00 $125.00 $0.00 $1,025.00
IUOE unknown unknown $1,025.00 $0.00 $0.00 $1,025.00
WHEREAS, the City Council of Arden Hills does hereby approve a contribution for full
time employees for $20,000 Basic Life Insurance (monthly amount increasing from $3.70 to
$4.30 in 2019), and for Short Term and Long Term Disability (no increase in premiums for
2019).
THEREFORE BE IT RESOLVED, that the City Council of Arden Hills does hereby
approve the contribution toward bargaining and non-bargaining unit employee benefits as stated
above.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS
13th DAY OF NOVEMBER, 2018.
_________________________________________
David Grant, Mayor
ATTEST:
_______________________________________
Julie Hanson, City Clerk
Page 1 of 1
CONSENT ITEM – 6C
MEMORANDUM
DATE: November 13, 2018
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Julie Hanson, City Clerk
SUBJECT: Acknowledgment for Catholic United Financial to Hold a Raffle
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
Council Should Consider
Acknowledging the LG220 Application from Catholic United Financial for a raffle to be held
next March.
Background/Discussion
As in previous years, the City has received a request from Catholic United Financial for
authorization to hold a raffle to benefit Catholic education in Minnesota, North Dakota and
South Dakota. According to Minnesota’s Lawful Gambling regulations, they are required to
obtain acknowledgment from the City they are located in. This does not require a permit or
license from the City as it is not a premise permit.
As part of the requirement of LG220 Application for Exempt Permit, the City must formally
acknowledge the application with no waiting period, with a 30 day waiting period, or deny the
application. The date of the drawing for this raffle is March 5, 2019.
Staff recommends the City Council approve a motion acknowledging the application of Catholic
United Financial for an Exempt Permit to conduct a raffle with a drawing date of March 5, 2019,
with no waiting period.
Attachments
Attachment A: Letter from Catholic United Financial
Attachment B: Catholic United Financial LG220 permit application
Attachment C: Statement of Nonprofit Status
Page 1 of 1
CONSENT ITEM – 6D
MEMORANDUM
DATE: November 13, 2018
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Julie Hanson, City Clerk
SUBJECT: Resolution Certifying the 2018 Municipal Election Canvass Results
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
Council Should Consider
Approving resolution 2018-061 certifying the 2018 municipal election canvass results.
Background/Discussion
Members of the City Council are required by State Statute to certify the results of the Municipal
Election to the Ramsey County Auditor within three (3) to ten (10) days after the general
election.
Attached is a copy of Resolution 2018-061 and an election abstract certifying the 2018 municipal
election results from the November 6, 2018, general election. Please note the write-in tally sheets
were not yet available from Ramsey County as of the writing of this memo, and that information
will be provided as bench handout at the November 13th Council meeting, if available.
The following are results from the 2018 election:
• David Grant as Arden Hills Mayor for a four-year term beginning in January 2019;
• Fran Holmes as Arden Hills City Councilmember for a four-year term beginning in
January 2019; and.
• Steve Scott as Arden Hills City Councilmember for a four-year term beginning in
January 2019.
Attachments
Attachment A: Resolution 2018-061
Attachment B: Abstract of Votes Cast
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2018-061
RESOLUTION CERTIFYING THE 2018 MUNICIPAL ELECTION CANVASS RESULTS
WHEREAS, the City of Arden Hills held its General Election on November 6, 2018; and
WHEREAS, Minnesota Statute 205.185, Subd. 3 and 205.065, Subd. 5, require that the City
Council canvass the results of the election within three (3) to ten (10) days after the election; and
WHEREAS, the City Council met on November 13, 2018, as an item of business at a City
Council meeting, as a canvassing board to review the results of the election.
THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills,
Minnesota, that voting for the office of City Council, where there were three seats to be elected for that
of Mayor and two Councilmembers, each for a four-year term, at the November 6, 2018, General
Election, held in and for said City, has been in all respects, duly canvassed by this City Council in
accordance with the law. It is hereby found and determined that the total votes cast upon the offices
for each candidates at said election were as follows:
MAYOR (4-year term) #Votes
David Grant 3603
Write In Votes 91
COUNCILMEMBER (4-year term) # Votes
Fran Holmes 2577
Steve Scott 2087
Greg Rubenstein 1533
Write In Votes 60
BE IT RESOLVED, that as a result of said canvass, David Grant be declared elected Mayor
for a four-year term, and Fran Holmes and Steve Scott be declared elected City Councilmembers for
four-year terms commencing at the first meeting in January 2019.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 13th DAY
OF NOVEMBER, 2018.
____________________________________
David Grant, Mayor
ATTEST:
____________________________________
Julie Hanson, City Clerk
Abstract of Votes Cast
In the Precincts of the City of Arden Hills
State of Minnesota
at the State General Election
Held Tuesday, November 6, 2018
as compiled from the official returns.
KEY TO PARTY ABBREVIATIONS
NP - Nonpartisan
Mayor (Arden Hills)
NP
David Grant
3603
WI
WRITE-IN**
91
Council Member (Arden Hills) (Elect 2)
NP
Greg Rubenstein
1533
NP
Fran Holmes
2577
NP
Steve Scott
2087
WI
WRITE-IN**
60
Summary of Totals
City of Arden Hills
Tuesday, November 6, 2018 State General Election
Summary of Totals
City of Arden Hills
Tuesday, November 6, 2018 State General Election
Number of persons registered as of 7 a.m.5850
Number of persons registered on Election Day 602
Number of accepted regular, military, and overseas absentee ballots and mail ballots 1405
Number of federal office only absentee ballots 1
Number of presidential absentee ballots 0
Total number of persons voting 4989
Abstract print version 22622, generated 11/8/2018 1:30:13 PM Page 1 of 5
Abstract print version 22622, generated 11/8/2018 1:30:13 PM
Detail of Election Results
City of Arden Hills
Tuesday, November 6, 2018 State General Election
Precinct Persons Registered
as of 7 A.M.
Persons Registered
on Election Day
Total Number of
Persons Voting
62 0010 : ARDEN HILLS P-1 2512 170 2165
62 0020 : ARDEN HILLS P-2 1279 337 1170
62 0030 : ARDEN HILLS P-3 2059 95 1654
City of Arden Hills Total:5850 602 4989
Page 2 of 5
Detail of Election Results
City of Arden Hills
Tuesday, November 6, 2018 State General Election
Office Title: Mayor (Arden Hills)
Precinct NP
David Grant
WI
WRITE-IN**
62 0010 : ARDEN HILLS P-1 1580 41
62 0020 : ARDEN HILLS P-2 795 24
62 0030 : ARDEN HILLS P-3 1228 26
Total:3603 91
Office Title: Council Member (Arden Hills) (Elect 2)
Precinct NP
Greg Rubenstein
NP
Fran Holmes
NP
Steve Scott
WI
WRITE-IN**
62 0010 : ARDEN HILLS P-1 728 1125 853 21
62 0020 : ARDEN HILLS P-2 316 541 470 17
62 0030 : ARDEN HILLS P-3 489 911 764 22
Total:1533 2577 2087 60
Page 3 of 5
We, the legally constituted county canvassing board, certify that we have herein specified the names of the persons receiving votes and the number of votes received by each
office voted on, and have specified the number of votes for and against each question voted on, at the State General Election held on Tuesday, November 6, 2018
As appears by the returns of the election precincts voting in this election, duly returned to, filed, opened, and canvassed, and now remaining on file in the office of the City of Arden
Hills Clerk. Witness our official signature at ________________________________ in _________________________ County this _____________ day of ______________, 2018.
____________________________________________________________________________
Member of canvassing board
____________________________________________________________________________
Member of canvassing board
____________________________________________________________________________
Member of canvassing board
____________________________________________________________________________
Member of canvassing board
____________________________________________________________________________
Member of canvassing board
____________________________________________________________________________
Member of canvassing board
____________________________________________________________________________
Member of canvassing board
Page 4 of 5
State of Minnesota
City of Arden Hills
I, __________________________________________________, Clerk of the City of Arden Hills do hereby certify the within and foregoing __________________ pages to be a full
and correct copy of the original abstract and return of the votes cast in the City of Arden Hills State General Election held on Tuesday, November 6, 2018.
Witness my hand and official seal of office this ________ day of ________________, 2018.
______________________________________________
Page 5 of 5
DATE: November 13, 2018
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: NSAC Professional and Technical Services Agreement
Budgeted Amount: Estimated Amount: Funding Source:
$7,000 $6,903.40 Salary Allocation
Council Should Consider
The Council should consider approving the North Suburban Access NSAC Professional and
Technical Services Agreement.
Background
The City has historically used the North Suburban Access Corporation (NSAC) for technical
services to include, but not limited to, municipal production services, cablecasting services, web
streaming services, and technical support as needed. The cost to provide services for 2019 is
estimating a three percent increase over the previous year. This agreement will continue the
partnership between the City of Arden Hills and NSAC.
Attachment
Attachment A: North Suburban Access NSAC Professional Services Agreement
CONSENT ITEM – 6E
MEMORANDUM
City of Arden Hills
City Council Meeting for November 13, 2018
P:\Planning\Planning Cases\2018\PC 18-011 - 1377 Arden Oaks Drive & 1415 County Road E - Minor Subdivision
Page 1 of 1
CONSENT ITEM – 6F
MEMORANDUM
DATE: November 13, 2018
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Jane Kansier, Planning Consultant
SUBJECT: Planning Case #18-011
Applicant: David Beamish
Property Location: 1377 Arden Oaks Drive and 1415 County Road E
Request: Minor Subdivision Recording Deadline Extension
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Motion to approve an extension until May 15, 2019 for the deadline to file the Minor Subdivision
for a Lot Line Adjustment at 1377 Arden Oaks Drive and 1415 County Road E with Ramsey
County.
Background
On June 11, 2018, the City Council approved Planning Case 18-011 for a Minor Subdivision for a
Lot Line Adjustment at 1337 Arden Oaks Drive and 1415 County Road E. As a condition of
approval, the applicant is required to file the Minor Subdivision with Ramsey County within 60
days of the City Council approval. The deadline for filing the subdivision was August 10, 2018.
On July 23, 2018, the City Council approved a request from the applicant to extend the filing
deadline to November 15, 2018.
The applicant has requested an additional extension, because he is waiting on a sale of the property.
The applicant originally requested an open-ended extension; however, staff believes a 6-month
extension is more appropriate. This timeline is consistent with the original intent of the imposed
deadline, which is to ensure the process is completed.
City of Arden Hills
City Council Meeting for November 13, 2018
Page 1 of 2
CONSENT ITEM – 6G
MEMORANDUM
DATE:
TO:
FROM:
November 13, 2018
Honorable Mayor and City Council Members
Dave Perrault, City Administrator
Jane Kansier, Planning Consultant
SUBJECT: 2019 Curbside & Non-Curbside Recycling Fees
Council Should Consider
Motion to Approve Resolution 2018-062 setting the 2019 Curbside and Non-Curbside Recycling
Fees.
Background
The Arden Hills recycling program includes weekly curbside recycling collection and the annual
(spring and fall) community cleanup day events. Curbside collection is provided by Republic
Services. The community cleanup day events are operated jointly with the City of Shoreview.
The recycling budget is an enterprise fund that receives revenues from the annual household fee
that is applied to the property taxes and from the SCORE grant provided by Ramsey County. The
majority of the expenses are for the collection services provided by Republic Services. Since
there are no other dedicated funding sources, the revenue must be balanced with the expenses.
The per unit fee charged by Republic Services for curbside collection is expected to increase in
May 2019 based on changes in the Consumer Price Index (CPI) from the Federal Reserve for the
Upper Midwest. Based on the anticipated cost of the collection services and the expected
revenue from the SCORE grant funds and revenue share, the annual fee for residents receiving
curbside collection is proposed to increase from $49.00 to $51.50. This fee includes the cost of
the community cleanup day events as well.
Staff is proposing an increase in the annual fee for each housing unit that is not part of the
curbside recycling program from $2.50 to $3.00. This fee would be applied to Cottage Villas,
Hunters Park Condos, Parkshore Apartments, Arden Manor, E Street Flats, Arden Flats, and
Johanna Shores. Although these properties contract separately for recycling services, they
participate in the cleanup day events and the fee covers their portion of these events.
City of Arden Hills
City Council Meeting for November 13, 2018
Page 2 of 2
The increase in fees is the result of a combination of increased costs and reduced revenues to the
City. The City’s personnel costs have increased this year, and the amount of shared revenue has
decreased significantly. The proposed fee increases result in an annual additional cost of 2.50 per
household for curbside recycling, and an additional $.50 per unit for those not participating in
curbside recycling.
Attachment
A. Resolution 2018-062
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2018-062
A RESOLUTION ESTABLISHING THE SERVICE FEE CHARGE
FOR THE 2019 RESIDENTIAL CURBSIDE RECYCLING PROGRAM
WHEREAS, the City of Arden Hills has an established curbside recycling program in
place for Arden Hills residents; and
WHEREAS, the City will continue the program into the year 2019, and
WHEREAS, the City Council of Arden Hills has entered into a Joint Powers Agreement
(JPA) with Ramsey County to assess residential property owners fees to support the recycling
program; and
WHEREAS, the City of Arden Hills wishes to continue this funding mechanism.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills,
Minnesota:
That the funding rate for residential recycling for the year 2019 is hereby established at
$51.50 per residential unit that is offered curbside recycling services, and $3.00 per
residential unit that is not offered curbside recycling services.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 13th DAY OF NOVEMBER, 2018.
______________________________
ATTEST: DAVID GRANT, MAYOR
__________________________________________
JULIE HANSON, CITY CLERK
Page 1 of 1
DATE: November 13, 2018
TO: Honorable Mayor and City Councilmembers
David Perrault, City Administrator
FROM: Sue Polka, Public Works Director/City Engineer
SUBJECT: 2017 Sanitary Sewer Lining
Pay Estimate #3 – Final Payment
Budgeted Amount: Actual Amount: Funding Source:
$213,344.98 $221,323.58 Sanitary Sewer Utility,
Surface Water Management
Council Should Consider
Approve Payment #3 – Final payment to Michels Pipe Services in the amount of $11,066.18 for
the 2017 Sewer Lining Project.
Background/Discussion
The City Council awarded the 2017 Sanitary Sewer Lining to Michels Pipe Services on September
11, 2017, in the amount of $197,398.00. On March 12, 2018, the City Council approved Change
Order #1 in the amount of $15,946.98. Payment #1 in the amount of $165,615.40 was approved
on March 26, 2018. Payment #2 in the amount of $44,642.00 was approved on June 11, 2018.
There was no additional work performed for payment with this pay estimate, it simply reflects the
coordination of final quantities and the release of the 5% retainage. Final Payment #3 is in the
amount $11,066.18. The Contractor has provided all necessary closeout documentation.
Financial Implications
The following breakdown shows the funding sources and the amounts for Payment #3:
Funding Source Payment #3 Total Project
Surface Water Management $1,527.48 $30,549.58
Sanitary Sewer Utility $9,538.70 $190,774.00
Total $11,066.18 $221,323.58
Attachments
Attachment A: Payment Estimate #3
Attachment B: Final Invoice – Michels Pipe Services
Attachment C: Contractor Affidavit – Michels Pipe Services
CONSENT ITEM – 6H
MEMORANDUM
PARTIAL PAY ESTIMATE #3
FROM:May 31, 2018
TO:August 22, 2018
CONTRACTOR:Michels Pipe Services
ADDRESS:817 Main Street, Brownsville, WI 53006
OWNER:City of Arden Hills
PROJECT:2017 Sewer Lining
ITEM
NO.QTY.UNIT PRICE QTY.TOTAL PRICE QTY.TOTAL PRICE
SCHEDULE 1.0 - SANITARY SEWER LINING
1.01 12 INCH - CIPP LINING LF 1261 $30.00 0 $0.00 2353 $70,590.00
1.02 10 INCH -CIPP LINING LF 3091 $21.50 0 $0.00 2004 $43,086.00
1.03 8 INCH - CIPP LINING LF 3620 $19.50 0 $0.00 3628 $70,746.00
1.04 REOPEN SERVICE EACH 81 $90.00 0 $0.00 68 $6,120.00
1.05 REMOVE PROTRUDING TAP HOUR 5 $116.00 0 $0.00 2 $232.00
SCHEDULE 1.0 - SANITARY SEWER LINING - TOTAL $0.00 $190,774.00
SCHEDULE 2.0 - RCP STORM SEWER LINING
2.01 12 INCH -RCP LINING LF 34 $65.00 0 $0.00 35 $2,275.00
2.02 18 INCH - RCP LINING LF 167 $74.50 0 -0 -
SCHEDULE 2.0 - RCP STORM SEWER LINING - TOTAL $0.00 $2,275.00
SCHEDULE 3.0 - CHANGE ORDER 1
3.01 MOBILIZATION LUMP SUM 1 9025.48 0 $0.00 1 $9,025.48
3.02 24 INCH - RCP LINING LF 170 $113.90 0 $0.00 169 $19,249.10
3.03 18 INCH - RCP LINING LF -167 $74.50 0 -0 -
SCHEDULE 3.0 CHANGE ORDER 1 - TOTAL $0.00 $28,274.58
BID SUMMARY
SCHEDULE 1.0 - SANITARY SEWER LINING - TOTAL $0.00 $190,774.00
SCHEDULE 2.0 - RCP STORM SEWER LINING TOTAL $0.00 $2,275.00
SCHEDULE 3.0 - CHANGE ORDER 1 - TOTAL $0.00 $28,274.58
TOTAL PAY REQUEST THIS PERIOD $0.00
TOTAL PAY REQUEST TO DATE $221,323.58
AMOUNT EARNED
AMOUNT RETAINED (5%)
MATERIAL ON SITE
MATERIAL DEDUCT.
PREVIOUS PAYEMENTS
AMOUNT DUE
---$210,257.40
$11,066.18 $11,066.18
-$11,066.18 $0.00
$0.00 $0.00
$0.00 $0.00
ITEM DESCRIPTION UNIT
TOTAL THIS PERIOD TOTAL TO DATE
$0.00 $221,323.58
ORIGINAL CONTRACT THIS PERIOD TOTAL TO DATE
THIS PERIOD TOTAL TO DATE
END.xls
I hereby certify that all items and amounts shown by this pay estimate are
correct for the work completed to date.
CONTRACTOR: MICHELS PIPE SERVICES
BY:
TITLE:
DATE:
Based on the ENGINEER’S on-site inspections as an experienced and qualified design
professional and on review of application for payment and the accompanying data and
schedules, the ENGINEER has determined, to the best of their knowledge and belief, that
the quantities shown by this estimate are correct and that, based on such inspections and
review, that the work has progressed to the point indicated (subject to an evaluation of
such work as a functioning Project upon Substantial Completion, to the results of any
subsequent tests required by the Contract Documents, and to any qualifications stated in
their recommendation), and that payment of the amount recommended is due
Contractor(s); but by recommending any payment, the ENGINEER will not thereby be
deemed to have reviewed the means, methods, sequences, techniques, or procedures of
construction or safety precautions or programs incident thereto or that the ENGINEER has
made any examination to ascertain how or for what purpose any Contractor has used the
monies paid on account of the Contract Price, or that title to any of the work, materials, or
equipment has passed to the Owner free and clear of any lien, claims, security interests or
encumbrances, or that the Contractor(s) have completed their work exactly in accordance
with the Contract Documents.
ENGINEER: CITY OF ARDEN HILLS
BY:
TITLE:
DATE:
Approved by Owner
CITY OF ARDEN HILLS, MINNESOTA
BY:
TITLE:
DATE:
INVOICE NO. 200038
Customer No.
ATTN:
Date:8/21/2018
Michels Job #:70236
Pay App #: 3 & FINAL
RE:
#11131
Sue Polka
City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112
2017 Sewer Lining Project
Invoice Summary
1. Original Contract Value:$197,398.00
2. Revised Contract Value Including Change Orders:$213,344.98
3. Total Completed to Date:$221,323.58
4. Previously Billed:$221,323.58
5. Total Earned This Period:$0.00
6. Retainage Previously Held:$11,066.18
7. Retainage This Period:-$11,066.18
8. Current Amount Due This Period:$11,066.18
Retainage:-$11,066.18
Invoice Amount:$11,066.18
For Internal Use Only
Total Sales:$0.00
Taxable Amount:$0.00
Sales Tax:$0.00
SEND REMITTANCE TO:
MICHELS CORPORATION
PO BOX 95
BROWNSVILLE, WI 53006-0095
INVOICE
817 West Main Street| Brownsville, WI 53006| (920) 924-4300 | www.michels.usIf you have questions regarding this invoice,please contact Genette Zubrod at Ext. 7691
Owner:MPS Job No.70236
Pay Application No.:2
Title:Date:5/30/2018
Attn:
5.00%
Item Description UoM Unit Quantity Scheduled Change Total Scheduled Previous Previous Current Current Total Billed Percent Balance to Retainage
Price $Value $Order $Value $ (G+H)Quantity Applications $Quantity Application $To Date $Complete Finish $Total $
1.01 12 Inch - CIPP Lining LF 30.00 1261.0 37,830.00 37,830.00 2353 70,590.00 0 - 70,590.00 186.6%- 3,529.50
1.02 10 Inch - CIPP Lining LF 21.50 3091.0 66,456.50 66,456.50 2004 43,086.00 0 - 43,086.00 64.8%- 2,154.30
1.03 8 Inch - CIPP Lining LF 19.50 3620.0 70,590.00 70,590.00 3628 70,746.00 0 - 70,746.00 100.2%- 3,537.30
1.04 Reopen Service EA 90.00 81.0 7,290.00 7,290.00 68 6,120.00 0 - 6,120.00 84.0%- 306.00
1.05 Remove Protruding Tap HR 116.00 5.0 580.00 580.00 2 232.00 0 - 232.00 40.0%- 11.60
2.01 12 Inch - CIPP Lining - Storm Sewer LF 65.00 34.0 2,210.00 2,210.00 35 2,275.00 0 - 2,275.00 102.9%- 113.75
2.02 18 Inch - CIPP Lining - Storm Sewer - 0 Qty As Part of CO1 LF 74.50 0.0 - - - 0 - - #DIV/0!- -
CO-1 Mobilization for 24" Storm Sewer CIPP Lining LS 9,025.48 1.0 9,025.48 9,025.48 1 9,025.48 0 - 9,025.48 100.0%- 451.27
CO-1 24" Storm Sewer CIPP Lining LF 113.90 170.0 19,363.00 19,363.00 169 19,249.10 0 - 19,249.10 99.4%- 962.46
Totals 213,344.98 - 213,344.98 221,323.58 - 221,323.58 103.7%- 11,066.18
City of Arden Hills, MN
2017 Sewer Lining Project
Sue Polka
Work Completed
10/17/2018 https://www.mndor.state.mn.us/tp/eservices/_/Retrieve/0/c-/_6QX1kZrtd4CQgNxCx7CcA__?FILE__=Print2&PARAMS__=81841091025…
https://www.mndor.state.mn.us/tp/eservices/_/Retrieve/0/c-/_6QX1kZrtd4CQgNxCx7CcA__?FILE__=Print2&PARAMS__=8184109102540536489 1/1
Contractor Affidavit Submitted
Thank you, your Contractor Affidavit has been approved.
Confirmation Summary
Confirmation Number:1-317-136-832
Submitted Date and Time:17-Oct-2018 9:38:41 AM
Legal Name:MICHELS CORP
Federal Employer ID:39-0970311
User Who Submitted:JLARONGE
Type of Request Submitted:Contractor Affidavit
Affidavit Summary
Affidavit Number:1775656960
Minnesota ID:4108673
Project Owner:CITY OF ARDEN HILLS
Project Number:PW-12-009-2017
Project Begin Date:01-Dec-2017
Project End Date:31-May-2018
Project Location:ARDEN HILLS, MINNESOTA
Project Amount:$221,323.58
Subcontractors:No Subcontractors
Important Messages
A copy of this page must be provided to the contractor or government agency that hired you.
Contact Us
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Page 1 of 1
DATE: November 13, 2018
TO: Honorable Mayor and City Councilmembers
David Perrault, City Administrator
FROM: Sue Polka, Public Works Director/City Engineer
SUBJECT: Old Snelling Watermain and Trail – Payment No. 6
Budgeted Amount: Actual Amount: Funding Sources:
$3,376,269.85 $3,862,530.41 Ramsey County/MSAS, PIR,
Development Reimbursement,
Water Utility
Council Should Consider
Approving Payment No. 6 for the Old Snelling Trail and Watermain Improvements Project to
Sunram Construction, Inc. in the amount of $250,390.92.
Discussion
On March 26, 2018, the City Council adopted Resolution 2018-022 Awarding the Old Snelling
Trail and Watermain Improvements to Sunram Construction, Inc. in the amount of
$3,376,269.85. On June 11, 2018, the City Council approved the first payment in the amount of
$270,512.93. On June 25, 2018, the City Council approved the second payment in the amount of
$582,541.66. On August 13, 2018, the City Council approved the third payment in the amount
of $776,494.00, which included two change orders. On September 10, 2018, the City Council
approved the fourth payment in the amount of $708,716.22. On October 8, 2018, the City
Council approved the fifth payment in the amount of $755,419.24.
The trail and watermain portions of the project are underway and the project is approximately
91% complete with all work completed except for restoration. Five percent is being withheld
from the work completed in accordance with the contract documents. The sixth payment is in
the amount of $250,390.92. WSB has provided a recommendation to pay the sixth voucher
(Attachment A). Staff recommends that Council approve Payment No. 6 (Attachment B).
Attachments
Attachment A: WSB Letter – Payment No. 6
Attachment B: Payment No. 6
CONSENT ITEM – 6I
MEMORANDUM
1 05/07/2018 05/24/2018 $284,750.45 $14,237.52 $270,512.93
2 05/25/2018 06/20/2018 $613,201.75 $30,660.09 $582,541.66
3 06/21/2018 07/27/2018 $817,362.11 $40,868.11 $776,494.00
4 07/28/2018 08/24/2018 $746,017.07 $37,300.85 $708,716.22
5 08/25/2018 09/21/2018 $795,178.15 $39,758.91 $755,419.24
6 09/22/2018 10/26/2018 $263,569.39 $13,178.47 $250,390.92
Totals: $3,520,078.92 $176,003.95 $3,344,074.97
03455-14 Payment Summary
No. From Date To Date
Work Certified
Per Pay Voucher
Amount Retained
Per Pay Voucher
Amount Paid
Per Pay Voucher
001 369,442.73 18,472.14 337,027.59 13,943.00 350,970.59
002 223,044.54 11,152.23 172,271.61 39,620.70 211,892.31
003 1,914,922.71 95,746.14 1,622,349.37 196,827.20 1,819,176.57
004 1,012,670.28 50,633.51 962,036.77 0.00 962,036.77
Totals: $3,520,080.26 $176,004.02 $3,093,685.34 $250,390.90 $3,344,076.24
03455-14 Funding Category Report
Funding
Category
No.
Work
Certified
To Date
Less
Amount
Retained
Less
Previous
Payments
Amount Paid
This
Pay Voucher
Total
Amount Paid
To Date
01 Municipal State Aid 13,943.00 394,967.53 270,396.80 350,970.59
02 Municipal State Aid 39,620.70 198,492.75 198,492.75 211,892.31
03 Municipal State Aid 196,827.20 2,197,927.75 1,978,913.30 1,819,176.57
04 Local 0.00 1,071,142.38 928,467.00 962,036.77
Totals: $250,390.90 $3,862,530.41 $3,376,269.85 $3,344,076.24
03455-14 Funding Source Report
Accounting
No.
Funding
Source
Amount Paid
This
Pay Voucher
Revised
Contract
Amount
Funds
Encumbered
To Date
Paid To
Contractor
To Date
CITY OF ARDEN HILLS
1245 West Highway 96
Arden Hills, MN 55112
Project No. 03455-14
Pay Voucher No. 6
Page 2
SCHEDULE A - TRAIL IMPROVEMENTS - SOUTH OLD SNELLING TRAIL
1 2021.501 MOBILIZATION LS $300,000.00 0.6 0 $0.00 0.6 $180,000.00
2 2101.501 CLEARING ACRE $11,000.00 0.17 0 $0.00 0.17 $1,870.00
3 2101.502 CLEARING TREE $315.00 2 0 $0.00 1 $315.00
4 2101.506 GRUBBING ACRE $11,000.00 0.17 0 $0.00 0.17 $1,870.00
5 2101.507 GRUBBING TREE $315.00 2 0 $0.00 1 $315.00
6 2104.501
REMOVE
CONCRETE CURB L F $7.40 1170 0 $0.00 1306 $9,664.40
7 2104.501 REMOVE FENCE L F $13.50 190 0 $0.00 30 $405.00
8 2104.503
REMOVE
BITUMINOUS
WALK
S F $1.60 170 0 $0.00 252 $403.20
9 2104.505
REMOVE
CONCRETE
DRIVEWAY
PAVEMENT
S Y $19.30 40 0 $0.00 46 $887.80
10 2104.505
REMOVE
BITUMINOUS
DRIVEWAY
PAVEMENT
S Y $3.80 340 0 $0.00 54 $205.20
11 2104.505
REMOVE
BITUMINOUS
PAVEMENT
S Y $4.15 2490 0 $0.00 3188 $13,230.20
12 2104.511
SAWING
CONCRETE
PAVEMENT (FULL
DEPTH)
L F $4.75 40 0 $0.00 1925 $9,143.75
13 2104.513
SAWING BIT
PAVEMENT (FULL
DEPTH)
L F $1.85 2070 0 $0.00 1999 $3,698.15
14 2104.521
SALVAGE
GUARDRAIL L F $29.00 20 0 $0.00 0 $0.00
15 2104.523 SALVAGE SIGN EACH $21.00 14 0 $0.00 8 $168.00
16 2104.523
SALVAGE AND
REINSTALL
MAILBOX
EACH $90.00 10 0 $0.00 0 $0.00
17 2104.523
SALVAGE
PEDESTRIAN
PUSH BUTTON
STATION
EACH $5,000.00 1 0 $0.00 1 $5,000.00
18 2104.601
SALVAGE AND
REINSTALL
LANDSCAPE
STRUCTURES
LS $3,400.00 1 0 $0.00 0.5 $1,700.00
19 2105.501
COMMON
EXCAVATION (EV)
(P)
C Y $13.25 223 0 $0.00 223 $2,954.75
20 2105.507
SUBGRADE
EXCAVATION (EV)C Y $15.35 472 0 $0.00 1930 $29,625.50
21 2105.522
SELECT
GRANULAR
BORROW (CV)
C Y $28.75 1216 0 $0.00 2767 $79,551.25
03455-14 Project Material Status
Line Item Description Units Unit Price
Contract
Quantity
Quantity
This
Pay
Voucher
Amount This
Pay Voucher
Quantity
To Date
Amount
To Date
CITY OF ARDEN HILLS
1245 West Highway 96
Arden Hills, MN 55112
Project No. 03455-14
Pay Voucher No. 6
Page 3
22 2105.601 DEWATERING LS $9,900.00 1 0 $0.00 1 $9,900.00
23 2105.604
GEOTEXTILE
FABRIC TYPE V S Y $3.00 320 0 $0.00 100 $300.00
24 2105.604 GEOGRID S Y $5.00 160 0 $0.00 0 $0.00
25 2123.610
STREET
SWEEPER (WITH
PICKUP BROOM)
HOUR $150.00 30 0 $0.00 30 $4,500.00
26 2211.501
AGGREGATE
BASE CLASS 5 TON $22.80 2070 0 $0.00 2470.07 $56,317.60
27 2357.502
BITUMINOUS
MATERIAL FOR
TACK COAT
GAL $1.05 210 0 $0.00 100 $105.00
28 2360.503
TYPE SP 9.5
WEARING
COURSE MIX
(2,B), 3.0" THICK
S Y $16.00 3300 1804 $28,864.00 2816.5 $45,064.00
29 2360.503
TYPE SP 9.5
WEARING
COURSE MIX (2,B)
2.5" THICK
(DRIVEWAY)
S Y $32.00 230 125.8 $4,025.60 125.8 $4,025.60
30 2360.505
TYPE SP 12.5 BIT
MIXTURE FOR
PATCHING
TON $115.00 500 150 $17,250.00 619.75 $71,271.25
31 2411.618
PREFABRICATED
MODULAR BLOCK
WALL
S F $63.00 2488 0 $0.00 1877 $118,251.00
32 2411.618
ANTI-GRAFFITI
COATING S F $3.25 2488 1597 $5,190.25 1597 $5,190.25
33 2451.501
STRUCTURE
EXCAVATION
CLASS U
C Y $19.45 170 0 $0.00 142 $2,761.90
34 2451.503
GRANULAR
BACKFILL (LV)C Y $28.75 210 0 $0.00 0 $0.00
35 2452.618
STEEL SHEET
PILING
(TEMPORARY)
S F $41.00 1070 0 $0.00 1325 $54,325.00
36 2502.601
IRRIGATION
SYSTEM
PROVISION
LS $10,000.00 1 0 $0.00 0 $0.00
37 2505.601
UTILITY
COORDINATION LS $10,000.00 1 0 $0.00 1 $10,000.00
38 2521.501
6" CONCRETE
WALK S F $13.25 660 0 $0.00 0 $0.00
39 2531.501
CONCRETE CURB
& GUTTER
DESIGN B624
L F $25.75 2010 67 $1,725.25 2155.5 $55,504.13
40 2531.501
CONCRETE CURB
& GUTTER
DESIGN D424
L F $28.25 60 0 $0.00 0 $0.00
41 2531.507 6" CONCRETE
DRIVEWAY
S Y $78.00 150 14 $1,092.00 183 $14,274.00
03455-14 Project Material Status
Line Item Description Units Unit Price
Contract
Quantity
Quantity
This
Pay
Voucher
Amount This
Pay Voucher
Quantity
To Date
Amount
To Date
CITY OF ARDEN HILLS
1245 West Highway 96
Arden Hills, MN 55112
Project No. 03455-14
Pay Voucher No. 6
Page 4
PAVEMENT
42 2531.601
ADA COMPLIANCE
SUPERVISOR L S $850.00 1 0 $0.00 1 $850.00
43 2531.604
7" CONCRETE
VALLEY GUTTER S Y $107.00 90 0 $0.00 54 $5,778.00
44 2531.618
TRUNCATED
DOMES S F $49.50 131 0 $0.00 0 $0.00
45 2540.602
MAIL BOX
(TEMPORARY)EACH $16.00 10 0 $0.00 0 $0.00
46 2554.603
INSTALL
GUARDRAIL L F $43.00 20 0 $0.00 0 $0.00
47 2557.501
WIRE FENCE
DESIGN 48V-9322 L F $29.50 550 78 $2,301.00 531 $15,664.50
48 2557.501
WIRE FENCE
DESIGN SPECIAL
VINYL COATED
L F $38.00 422 0 $0.00 298 $11,324.00
49 2563.601
TRAFFIC
CONTROL LS $40,000.00 1 0 $0.00 1 $40,000.00
50 2564.531
SIGN PANELS
TYPE SPECIAL S F $41.00 40 0 $0.00 0 $0.00
51 2564.531
SIGN PANELS
TYPE C S F $37.00 27 0 $0.00 0 $0.00
52 2564.602 INSTALL SIGN EACH $155.00 14 0 $0.00 0 $0.00
53 2565.602
INSTALL APS PED
PUSH BUTTON
STATION
EACH $12,000.00 1 0 $0.00 1 $12,000.00
54 2573.502
SILT FENCE, TYPE
MS L F $2.50 1160 0 $0.00 0 $0.00
55 2573.505
FLOTATION SILT
CURTAIN TYPE
STILL WATER
L F $17.00 120 0 $0.00 450 $7,650.00
56 2573.530
STORM DRAIN
INLET
PROTECTION
EACH $150.00 16 0 $0.00 17 $2,550.00
57 2573.533
SEDIMENT
CONTROL LOG
TYPE WOOD
FIBER
L F $3.10 2300 0 $0.00 2244 $6,956.40
58 2573.535
STABILIZED
CONSTRUCTION
EXIT
LS $800.00 1 0 $0.00 0 $0.00
59 2574.508
FERTILIZER TYPE
3 LB $1.75 50 0 $0.00 30 $52.50
60 2574.525
BOULEVARD
TOPSOIL
BORROW
C Y $25.00 330 0 $0.00 214 $5,350.00
61 2575.501 SEEDING ACRE $5,460.00 0.24 0 $0.00 0 $0.00
62 2575.502
SEED MIXTURE
25-121 LB $9.00 20 0 $0.00 20 $180.00
63 2575.502
SEED MIXTURE
36-711 LB $41.00 10 0 $0.00 0 $0.00
03455-14 Project Material Status
Line Item Description Units Unit Price
Contract
Quantity
Quantity
This
Pay
Voucher
Amount This
Pay Voucher
Quantity
To Date
Amount
To Date
CITY OF ARDEN HILLS
1245 West Highway 96
Arden Hills, MN 55112
Project No. 03455-14
Pay Voucher No. 6
Page 5
64 2575.505
SODDING TYPE
LAWN S Y $5.55 2470 0 $0.00 0 $0.00
65 2575.523
EROSION
CONTROL
BLANKETS
CATEGORY 3N
S Y $2.60 210 272 $707.20 297 $772.20
66 2575.535
WATER (TURF
ESTABLISHMENT)MGAL $47.50 50 0 $0.00 0 $0.00
67 2575.560
HYDRAULIC
MULCH MATRIX LB $3.60 150 0 $0.00 0 $0.00
68 2582.502
4" SOLID LINE
PAINT L F $0.65 2780 0 $0.00 0 $0.00
69 2582.502
4" SOLID LINE
EPOXY L F $0.70 2070 0 $0.00 0 $0.00
70 2564.603
4" SOLID LINE
YELLOW - EPOXY L F $0.70 200 0 $0.00 0 $0.00
71 2582.618
CROSSWALK
MARKING-EPOXY S F $16.00 40 0 $0.00 0 $0.00
Totals For Section SCHEDULE A - TRAIL IMPROVEMENTS - SOUTH
OLD SNELLING TRAIL:$61,155.30 $901,924.53
SCHEDULE B - TRAIL IMPROVEMENTS - NORTH OLD SNELLING TRAIL
72 2021.501 MOBILIZATION LS $300,000.00 0.3 0 $0.00 0.3 $90,000.00
73 2101.501 CLEARING ACRE $5,300.00 0.3 0 $0.00 0.35 $1,855.00
74 2101.502 CLEARING TREE $315.00 2 0 $0.00 1 $315.00
75 2101.506 GRUBBING ACRE $5,300.00 0.3 0 $0.00 0.35 $1,855.00
76 2101.507 GRUBBING TREE $315.00 2 0 $0.00 1 $315.00
77 2104.501
REMOVE
BITUMINOUS
CURB
L F $5.25 150 0 $0.00 161 $845.25
78 2104.501
REMOVE
CONCRETE CURB L F $7.40 80 0 $0.00 51 $377.40
79 2104.503
REMOVE
CONCRETE WALK S F $3.10 120 0 $0.00 0 $0.00
80 2104.503
REMOVE
BITUMINOUS
WALK
S F $1.60 437 0 $0.00 192 $307.20
81 2104.505
REMOVE
BITUMINOUS
PAVEMENT
S Y $4.15 1540 0 $0.00 1445 $5,996.75
82 2104.511
SAWING
CONCRETE
PAVEMENT (FULL
DEPTH)
L F $4.75 650 0 $0.00 1905 $9,048.75
83 2104.513
SAWING BIT
PAVEMENT (FULL
DEPTH)
L F $1.85 980 0 $0.00 1934 $3,577.90
84 2104.523 SALVAGE SIGN EACH $21.00 7 0 $0.00 7 $147.00
85 2105.501
COMMON
EXCAVATION (EV)
(P)
C Y $13.25 2500 0 $0.00 2500 $33,125.00
SUBGRADE
03455-14 Project Material Status
Line Item Description Units Unit Price
Contract
Quantity
Quantity
This
Pay
Voucher
Amount This
Pay Voucher
Quantity
To Date
Amount
To Date
CITY OF ARDEN HILLS
1245 West Highway 96
Arden Hills, MN 55112
Project No. 03455-14
Pay Voucher No. 6
Page 6
86 2105.507 EXCAVATION (EV) C Y $15.35 500 0 $0.00 2509 $38,513.15
87 2105.522
SELECT
GRANULAR
BORROW (CV)
C Y $28.75 1840 510 $14,662.50 2889 $83,058.75
88 2105.601 DEWATERING LS $27,000.00 1 0 $0.00 1 $27,000.00
89 2105.604
GEOTEXTILE
FABRIC TYPE V S Y $3.00 150 0 $0.00 0 $0.00
90 2105.604 GEOGRID S Y $5.00 70 0 $0.00 0 $0.00
91 2123.610
STREET
SWEEPER (WITH
PICKUP BROOM)
HOUR $150.00 15 0 $0.00 8.5 $1,275.00
92 2211.501
AGGREGATE
BASE CLASS 5 TON $22.80 1220 647.62 $14,765.74 1536.5 $35,032.20
93 2232.501
MILL BITUMINOUS
SURFACE (2.0")S Y $9.00 600 0 $0.00 523 $4,707.00
94 2357.502
BITUMINOUS
MATERIAL FOR
TACK COAT
GAL $1.05 130 0 $0.00 0 $0.00
95 2360.503
TYPE SP 9.5
WEARING
COURSE MIX
(2,B), 3.0" THICK
S Y $16.00 1870 262 $4,192.00 524 $8,384.00
96 2360.505
TYPE SP 12.5 BIT
MIXTURE FOR
PATCHING
TON $115.00 570 0 $0.00 220 $25,300.00
97 2411.618
PREFABRICATED
MODULAR BLOCK
WALL
S F $63.00 4446 0 $0.00 5058 $318,654.00
98 2411.618
ANTI-GRAFFITI
COATING S F $3.25 4446 4440 $14,430.00 4440 $14,430.00
99 2451.501
STRUCTURE
EXCAVATION
CLASS U
C Y $19.45 530 0 $0.00 0 $0.00
100 2451.503
GRANULAR
BACKFILL (LV)C Y $28.75 660 0 $0.00 0 $0.00
101 2452.618
STEEL SHEET
PILING
(TEMPORARY)
S F $41.00 3410 0 $0.00 1540 $63,140.00
102 2502.601
IRRIGATION
SYSTEM
PROVISION
LS $5,000.00 1 0 $0.00 0 $0.00
103 2505.601
UTILITY
COORDINATION LS $10,000.00 1 0 $0.00 1 $10,000.00
104 2521.501
6" CONCRETE
WALK S F $13.25 840 0 $0.00 0 $0.00
105 2531.501
CONCRETE CURB
& GUTTER
DESIGN B624
L F $30.00 995 755 $22,650.00 1478 $44,340.00
106 2531.601
ADA COMPLIANCE
SUPERVISOR L S $840.00 1 0 $0.00 1 $840.00
107 2531.604
7" CONCRETE
VALLEY GUTTER S Y $105.00 40 11 $1,155.00 111 $11,655.00
03455-14 Project Material Status
Line Item Description Units Unit Price
Contract
Quantity
Quantity
This
Pay
Voucher
Amount This
Pay Voucher
Quantity
To Date
Amount
To Date
CITY OF ARDEN HILLS
1245 West Highway 96
Arden Hills, MN 55112
Project No. 03455-14
Pay Voucher No. 6
Page 7
108 2531.618
TRUNCATED
DOMES S F $49.50 131 0 $0.00 0 $0.00
109 2535.501
BITUMINOUS
CURB L F $21.00 150 338 $7,098.00 338 $7,098.00
110 2557.501
WIRE FENCE
DESIGN SPECIAL
VINYL COATED
L F $33.50 763 699 $23,416.50 699 $23,416.50
111 2564.531
SIGN PANELS
TYPE SPECIAL S F $41.00 40 0 $0.00 0 $0.00
112 2564.531
SIGN PANELS
TYPE C S F $37.00 39.5 0 $0.00 0 $0.00
113 2564.602 INSTALL SIGN EACH $155.00 7 0 $0.00 0 $0.00
114 2564.602
INSTALL SIGN
TYPE SPECIAL EACH $135.00 2 0 $0.00 0 $0.00
115 2573.502
SILT FENCE, TYPE
MS L F $2.50 850 0 $0.00 0 $0.00
116 2573.530
STORM DRAIN
INLET
PROTECTION
EACH $150.00 9 0 $0.00 22 $3,300.00
117 2573.533
SEDIMENT
CONTROL LOG
TYPE WOOD
FIBER
L F $3.10 1700 0 $0.00 1700 $5,270.00
118 2573.535
STABILIZED
CONSTRUCTION
EXIT
LS $800.00 1 0 $0.00 0 $0.00
119 2574.508
FERTILIZER TYPE
3 LB $1.75 110 0 $0.00 0 $0.00
120 2574.525
COMMON
TOPSOIL
BORROW
C Y $25.00 430 120 $3,000.00 120 $3,000.00
121 2575.501 SEEDING ACRE $5,460.00 0.53 0 $0.00 0 $0.00
122 2575.502
SEED MIXTURE
25-121 LB $9.00 20 0 $0.00 0 $0.00
123 2575.502
SEED MIXTURE
36-711 LB $41.00 10 0 $0.00 0 $0.00
124 2575.505
SODDING TYPE
LAWN S Y $5.55 250 0 $0.00 0 $0.00
125 2575.523
EROSION
CONTROL
BLANKETS
CATEGORY 3N
S Y $2.60 1120 937 $2,436.20 1190 $3,094.00
126 2575.535
WATER (TURF
ESTABLISHMENT)MGAL $47.50 50 0 $0.00 0 $0.00
127 2575.560
HYDRAULIC
MULCH MATRIX LB $3.60 190 0 $0.00 0 $0.00
128 2582.502
4" SOLID LINE
PAINT L F $0.65 1275 0 $0.00 0 $0.00
129 2582.502
4" SOLID LINE
EPOXY L F $0.70 1000 0 $0.00 0 $0.00
130 2564.603 4" SOLID LINE L F $0.70 25 0 $0.00 0 $0.00
03455-14 Project Material Status
Line Item Description Units Unit Price
Contract
Quantity
Quantity
This
Pay
Voucher
Amount This
Pay Voucher
Quantity
To Date
Amount
To Date
CITY OF ARDEN HILLS
1245 West Highway 96
Arden Hills, MN 55112
Project No. 03455-14
Pay Voucher No. 6
Page 8
YELLOW - EPOXY
Totals For Section SCHEDULE B - TRAIL IMPROVEMENTS - NORTH
OLD SNELLING TRAIL:$107,805.94 $879,272.85
SCHEDULE C - TRAIL IMPROVEMENTS - COUNTY ROAD E2
131 2021.501 MOBILIZATION LS $300,000.00 0.1 0 $0.00 0.1 $30,000.00
132 2101.501 CLEARING ACRE $11,000.00 0.02 0 $0.00 0 $0.00
133 2101.502 CLEARING TREE $315.00 2 0 $0.00 0 $0.00
134 2101.506 GRUBBING ACRE $11,000.00 0.02 0 $0.00 0 $0.00
135 2101.507 GRUBBING TREE $315.00 2 0 $0.00 0 $0.00
136 2104.501
REMOVE
CONCRETE CURB L F $7.40 20 0 $0.00 11 $81.40
137 2104.501
REMOVE SEWER
PIPE (STORM)L F $37.00 25 0 $0.00 33 $1,221.00
138 2104.503
REMOVE
CONCRETE WALK S F $3.10 110 0 $0.00 196.5 $609.15
139 2104.503
REMOVE
BITUMINOUS
WALK
S F $1.60 705 0 $0.00 1123 $1,796.80
140 2104.505
REMOVE
BITUMINOUS
DRIVEWAY
PAVEMENT
S Y $3.80 50 0 $0.00 57 $216.60
141 2104.505
REMOVE
BITUMINOUS
PAVEMENT
S Y $4.15 1520 0 $0.00 1530 $6,349.50
142 2104.513
SAWING BIT
PAVEMENT (FULL
DEPTH)
L F $1.85 590 0 $0.00 1031 $1,907.35
143 2104.509
REMOVE
DRAINAGE
STRUCTURE
EACH $630.00 1 0 $0.00 0 $0.00
144 2104.523
SALVAGE
CASTING EACH $55.00 2 0 $0.00 1 $55.00
145 2104.523 SALVAGE SIGN EACH $21.00 2 0 $0.00 2 $42.00
146 2105.501
COMMON
EXCAVATION (EV)
(P)
C Y $13.25 4 0 $0.00 4 $53.00
147 2105.507
SUBGRADE
EXCAVATION (EV)C Y $15.35 210 0 $0.00 210 $3,223.50
148 2105.522
SELECT
GRANULAR
BORROW (CV)
C Y $28.75 340 0 $0.00 799.33 $22,980.74
149 2105.601 DEWATERING LS $3,000.00 1 0 $0.00 1 $3,000.00
150 2123.610
STREET
SWEEPER (WITH
PICKUP BROOM)
HOUR $150.00 5 0 $0.00 5 $750.00
151 2211.501
AGGREGATE
BASE CLASS 5 TON $22.80 670 0 $0.00 767 $17,487.60
152 2357.502
BITUMINOUS
MATERIAL FOR
TACK COAT
GAL $1.05 40 0 $0.00 140 $147.00
03455-14 Project Material Status
Line Item Description Units Unit Price
Contract
Quantity
Quantity
This
Pay
Voucher
Amount This
Pay Voucher
Quantity
To Date
Amount
To Date
CITY OF ARDEN HILLS
1245 West Highway 96
Arden Hills, MN 55112
Project No. 03455-14
Pay Voucher No. 6
Page 9
153 2360.503
TYPE SP 9.5
WEARING
COURSE MIX
(2,B), 3.0" THICK
S Y $16.00 690 33.5 $536.00 679.5 $10,872.00
154 2360.503
TYPE SP 9.5
WEARING
COURSE MIX (2,B)
2.5" THICK
(DRIVEWAY)
S Y $32.00 40 0 $0.00 0 $0.00
155 2360.505
TYPE SP 12.5 BIT
MIXTURE FOR
PATCHING
TON $115.00 510 358 $41,170.00 660.01 $75,901.15
156 2501.515
15" RC PIPE
APRON EACH $1,315.00 1 0 $0.00 1 $1,315.00
157 2503.541
12" RC PIPE
SEWER DES 3006
CL V
L F $45.00 8 0 $0.00 0 $0.00
158 2503.541
15" RC PIPE
SEWER DES 3006
CL V
L F $46.00 18 0 $0.00 0 $0.00
159 2506.602 CHIMNEY SEALS EACH $475.00 2 0 $0.00 1 $475.00
160 2505.601
UTILITY
COORDINATION LS $10,000.00 1 0 $0.00 1 $10,000.00
161 2506.501
CONST DRAINAGE
STRUCTURE DES
48-4020
L F $590.00 4.5 0 $0.00 0 $0.00
162 2506.502
CONST DRAINAGE
STRUCTURE
DESIGN SPEC 1
EACH $2,250.00 1 0 $0.00 2 $4,500.00
163 2506.516
CASTING
ASSEMBLY EACH $605.00 1 0 $0.00 0 $0.00
164 2506.521 INSTALL CASTING EACH $475.00 2 0 $0.00 16 $7,600.00
165 2511.501
RANDOM RIPRAP
CLASS IV C Y $95.00 5.8 0 $0.00 0 $0.00
166 2521.501
6" CONCRETE
WALK S F $14.00 240 0 $0.00 126 $1,764.00
167 2531.501
CONCRETE CURB
& GUTTER
DESIGN B624
L F $31.00 530 0 $0.00 515 $15,965.00
168 2531.601
ADA COMPLIANCE
SUPERVISOR L S $840.00 1 0 $0.00 1 $840.00
169 2531.618
TRUNCATED
DOMES S F $55.00 75 0 $0.00 20 $1,100.00
170 2564.531
SIGN PANELS
TYPE SPECIAL S F $41.00 10 0 $0.00 0 $0.00
171 2564.602 INSTALL SIGN EACH $155.00 2 0 $0.00 0 $0.00
172 2573.502
SILT FENCE, TYPE
MS L F $2.50 130 0 $0.00 0 $0.00
173 2573.530
STORM DRAIN
INLET
PROTECTION
EACH $150.00 2 0 $0.00 1 $150.00
SEDIMENT
03455-14 Project Material Status
Line Item Description Units Unit Price
Contract
Quantity
Quantity
This
Pay
Voucher
Amount This
Pay Voucher
Quantity
To Date
Amount
To Date
CITY OF ARDEN HILLS
1245 West Highway 96
Arden Hills, MN 55112
Project No. 03455-14
Pay Voucher No. 6
Page 10
174 2573.533
CONTROL LOG
TYPE WOOD
FIBER
L F $3.10 250 0 $0.00 780 $2,418.00
175 2574.508
FERTILIZER TYPE
3 LB $1.75 20 0 $0.00 25 $43.75
176 2574.525
COMMON
TOPSOIL
BORROW
C Y $25.00 30 0 $0.00 0 $0.00
177 2575.501 SEEDING ACRE $5,460.00 0.05 0 $0.00 0 $0.00
178 2575.502
SEED MIXTURE
25-121 LB $36.00 5 0 $0.00 5 $180.00
179 2575.505
SODDING TYPE
LAWN S Y $5.55 180 0 $0.00 0 $0.00
180 2575.535
WATER (TURF
ESTABLISHMENT)MGAL $47.50 50 0 $0.00 0 $0.00
181 2575.560
HYDRAULIC
MULCH MATRIX LB $3.60 50 0 $0.00 0 $0.00
182 2582.502
4" SOLID LINE
PAINT L F $0.65 475 0 $0.00 0 $0.00
183 2582.502
4" SOLID LINE
EPOXY L F $0.70 500 0 $0.00 0 $0.00
Totals For Section SCHEDULE C - TRAIL IMPROVEMENTS -
COUNTY ROAD E2:$41,706.00 $223,044.54
SCHEDULE D - STORM SEWER IMPROVEMENTS - SOUTH OLD SNELLNIG TRAIL
184 2104.501
REMOVE SEWER
PIPE (STORM)L F $11.00 100 0 $0.00 180 $1,980.00
185 2104.509
REMOVE PIPE
APRON EACH $315.00 1 0 $0.00 1 $315.00
186 2104.509
REMOVE
DRAINAGE
STRUCTURE
EACH $525.00 5 0 $0.00 5 $2,625.00
187 2105.607
1 1/2" CLEAR
ROCK C Y $53.00 40 0 $0.00 231.23 $12,255.19
188 2481.618
MEMBRANE
WATERPROOFING S F $40.00 50 0 $0.00 7 $280.00
189 2501.515
15" RC PIPE
APRON EACH $800.00 6 0 $0.00 6 $4,800.00
190 2501.515
24" RC PIPE
APRON EACH $1,035.00 1 0 $0.00 1 $1,035.00
191 2506.602
ADJUST FRAME &
RING CASTING EACH $750.00 1 0 $0.00 1 $750.00
192 2502.602
12" PVC PIPE
DRAIN CLEANOUT EACH $1,260.00 1 0 $0.00 0 $0.00
193 2503.541
12" RC PIPE
SEWER DES 3006
CL V
L F $48.00 53 0 $0.00 122 $5,856.00
194 2503.541
15" RC PIPE
SEWER DES 3006
CL V
L F $50.25 553 0 $0.00 551.5 $27,712.88
195 2503.541
24" RC PIPE
SEWER DES 3006 L F $61.00 12 0 $0.00 122 $7,442.00
03455-14 Project Material Status
Line Item Description Units Unit Price
Contract
Quantity
Quantity
This
Pay
Voucher
Amount This
Pay Voucher
Quantity
To Date
Amount
To Date
CITY OF ARDEN HILLS
1245 West Highway 96
Arden Hills, MN 55112
Project No. 03455-14
Pay Voucher No. 6
Page 11
CL III
196 2506.602 CHIMNEY SEALS EACH $500.00 9 1 $500.00 14 $7,000.00
197 2503.602
CONNECT TO
EXISTING STORM
SEWER
EACH $1,050.00 2 0 $0.00 6 $6,300.00
198 2503.603
10" TRENCH
DRAIN L F $260.00 60 0 $0.00 0 $0.00
199 2503.603
10" HDPE PIPE
SEWER L F $95.00 10 0 $0.00 0 $0.00
200 2506.501
CONST DRAINAGE
STRUCTURE
DESIGN H
L F $1,035.00 1 0 $0.00 1.6 $1,656.00
201 2506.501
CONST DRAINAGE
STRUCTURE
DESIGN SD-48
L F $590.00 3.6 1.15 $678.50 3.6 $2,124.00
202 2506.501
CONST DRAINAGE
STRUCTURE DES
48-4020
L F $390.00 40.4 0 $0.00 42.75 $16,672.50
203 2506.502
CONST DRAINAGE
STRUCTURE
DESIGN SPEC 1
EACH $2,335.00 3 0 $0.00 8 $18,680.00
204 2506.516
CASTING
ASSEMBLY EACH $600.00 9 1 $600.00 17 $10,200.00
205 2511.501
RANDOM RIPRAP
CLASS III C Y $130.00 10 0 $0.00 455.96 $59,274.80
206 2511.501
RANDOM RIPRAP
CLASS IV C Y $130.00 22.8 0 $0.00 10.44 $1,357.20
207 2563.610 UTILITY CREW HOUR $985.00 10 0 $0.00 1 $985.00
Totals For Section SCHEDULE D - STORM SEWER IMPROVEMENTS
- SOUTH OLD SNELLNIG TRAIL:$1,778.50 $189,300.57
SCHEDULE E - STORM SEWER IMPROVEMENTS - NORTH OLD SNELLING TRAIL
208 2104.501
REMOVE SEWER
PIPE (STORM)L F $11.00 60 0 $0.00 93 $1,023.00
209 2104.509
REMOVE PIPE
APRON EACH $315.00 2 0 $0.00 2 $630.00
210 2104.509
REMOVE
DRAINAGE
STRUCTURE
EACH $525.00 2 0 $0.00 2 $1,050.00
211 2104.607
SALVAGE
RANDOM RIPRAP C Y $53.00 12 0 $0.00 0 $0.00
212 2105.607
1 1/2" CLEAR
ROCK C Y $53.00 40 0 $0.00 67.58 $3,581.74
213 2501.515
15" RC PIPE
APRON EACH $800.00 1 0 $0.00 1 $800.00
214 2501.515
24" RC PIPE
APRON EACH $1,035.00 1 0 $0.00 0 $0.00
215 2506.602
ADJUST FRAME &
RING CASTING EACH $750.00 2 0 $0.00 2 $1,500.00
216 2502.602
12" PVC PIPE
DRAIN CLEANOUT EACH $1,260.00 3 0 $0.00 0 $0.00
12" RC PIPE
03455-14 Project Material Status
Line Item Description Units Unit Price
Contract
Quantity
Quantity
This
Pay
Voucher
Amount This
Pay Voucher
Quantity
To Date
Amount
To Date
CITY OF ARDEN HILLS
1245 West Highway 96
Arden Hills, MN 55112
Project No. 03455-14
Pay Voucher No. 6
Page 12
217 2503.541
SEWER DES 3006
CL V L F $48.00 16 190 $9,120.00 531 $25,488.00
218 2503.541
15" RC PIPE
SEWER DES 3006
CL V
L F $50.25 113 0 $0.00 125 $6,281.25
219 2503.541
21" RC PIPE
SEWER DES 3006
CL III
L F $58.00 93 0 $0.00 114 $6,612.00
220 2503.541
24" RC PIPE
SEWER DES 3006
CL III
L F $61.00 223 186 $11,346.00 240 $14,640.00
221 2506.602 CHIMNEY SEALS EACH $500.00 13 10 $5,000.00 29 $14,500.00
222 2503.603 8" TRENCH DRAIN L F $250.00 130 0 $0.00 0 $0.00
223 2503.603
10" TRENCH
DRAIN L F $260.00 505 0 $0.00 0 $0.00
224 2503.603
8" HDPE PIPE
SEWER L F $77.00 20 0 $0.00 0 $0.00
225 2503.603
10" HDPE PIPE
SEWER L F $80.00 76 0 $0.00 0 $0.00
226 2506.501
CONST DRAINAGE
STRUCTURE DES
48-4020
L F $395.00 15.3 21.4 $8,453.00 38.3 $15,128.50
227 2506.501
CONST DRAINAGE
STRUCTURE DES
60-4020
L F $620.00 22.6 6.7 $4,154.00 25.5 $15,810.00
228 2506.502
CONST DRAINAGE
STRUCTURE
DESIGN SPEC 1
EACH $2,335.00 3 5 $11,675.00 18 $42,030.00
229 2506.516
CASTING
ASSEMBLY EACH $600.00 7 11 $6,600.00 30 $18,000.00
230 2511.501
RANDOM RIPRAP
CLASS III C Y $130.00 10 15 $1,950.00 15 $1,950.00
231 2511.501
RANDOM RIPRAP
CLASS IV C Y $130.00 11 0 $0.00 5.8 $754.00
232 2511.607
INSTALL RANDOM
RIPRAP C Y $80.00 12 0 $0.00 0 $0.00
233 2563.610 UTILITY CREW HOUR $985.00 10 0 $0.00 0 $0.00
Totals For Section SCHEDULE E - STORM SEWER IMPROVEMENTS
- NORTH OLD SNELLING TRAIL:$58,298.00 $169,778.49
SCHEDULE F - ALTERNATE 1A - WATER MAIN IMPROVEMENTS (PVC) - OLD SNELLING AVENUE
234 2503.603
24" STEEL
CASING PIPE L F $200.00 72 0 $0.00 0 $0.00
235 2503.603
24" STEEL
CASING PIPE
(JACKED)
L F $540.00 62 0 $0.00 0 $0.00
236 2504.602
CONNECT TO
EXISTING WATER
MAIN
EACH $2,500.00 3 0 $0.00 2 $5,000.00
237 2504.602
INSTALL
HYDRANT EACH $5,080.00 3 0 $0.00 3 $15,240.00
ADJUST GATE
03455-14 Project Material Status
Line Item Description Units Unit Price
Contract
Quantity
Quantity
This
Pay
Voucher
Amount This
Pay Voucher
Quantity
To Date
Amount
To Date
CITY OF ARDEN HILLS
1245 West Highway 96
Arden Hills, MN 55112
Project No. 03455-14
Pay Voucher No. 6
Page 13
238 2504.602 VALVE & BOX EACH $200.00 2 0 $0.00 0 $0.00
239 2504.602
INSTALL 1.5"
BLOWOFF EACH $1,050.00 2 0 $0.00 1 $1,050.00
240 2504.602
6" GATE VALVE &
BOX EACH $1,900.00 4 0 $0.00 4 $7,600.00
241 2504.602
8" GATE VALVE &
BOX EACH $2,385.00 2 0 $0.00 1 $2,385.00
242 2504.602
12" GATE VALVE &
BOX EACH $3,640.00 5 0 $0.00 4 $14,560.00
243 2504.602 12"X6" WET TAP EACH $4,950.00 1 0 $0.00 1 $4,950.00
244 2504.603
6" WATERMAIN
DUCTILE IRON CL
52
L F $71.00 130 0 $0.00 118 $8,378.00
245 2504.603
8" PVC
WATERMAIN L F $67.00 80 0 $0.00 29 $1,943.00
246 2504.603
12" PVC
WATERMAIN L F $78.00 72 0 $0.00 98 $7,644.00
247 2504.603
12" PVC
WATERMAIN
(DIRECTIONAL
DRILLED)
L F $125.00 3260 0 $0.00 3392 $424,000.00
248 2504.604
4" POLYSTYRENE
INSULATION S Y $76.00 20 0 $0.00 3.5 $266.00
249 2504.608
DUCTILE IRON
FITTINGS LB $4.50 5810 0 $0.00 1546 $6,957.00
250 2563.610 UTILITY CREW HOUR $1,030.00 10 0 $0.00 10 $10,300.00
Totals For Section SCHEDULE F - ALTERNATE 1A - WATER MAIN
IMPROVEMENTS (PVC) - OLD SNELLING AVENUE:$0.00 $510,273.00
SCHEDULE H - ALTERNATE 2A - WATER MAIN IMPROVEMENTS (PVC) - COUNTY ROAD E2
269 2104.501
REMOVE WATER
MAIN L F $11.00 80 0 $0.00 201 $2,211.00
270 2104.509
REMOVE GATE
VALVE EACH $525.00 3 0 $0.00 5 $2,625.00
271 2104.509
REMOVE
HYDRANT EACH $825.00 3 0 $0.00 6 $4,950.00
272 2104.603
ABANDON WATER
MAIN L F $20.00 1570 0 $0.00 1580 $31,600.00
273 2504.602
CONNECT TO
EXISTING WATER
MAIN
EACH $2,430.00 4 0 $0.00 6 $14,580.00
274 2504.602
INSTALL
HYDRANT EACH $5,080.00 3 0 $0.00 3 $15,240.00
275 2504.602
ADJUST GATE
VALVE & BOX EACH $200.00 2 0 $0.00 0 $0.00
276 2504.602
INSTALL 1.5"
BLOWOFF EACH $1,105.00 2 0 $0.00 0 $0.00
277 2504.602
6" GATE VALVE &
BOX EACH $1,905.00 3 0 $0.00 6 $11,430.00
278 2504.602
8" GATE VALVE &
BOX EACH $2,385.00 2 0 $0.00 2 $4,770.00
03455-14 Project Material Status
Line Item Description Units Unit Price
Contract
Quantity
Quantity
This
Pay
Voucher
Amount This
Pay Voucher
Quantity
To Date
Amount
To Date
CITY OF ARDEN HILLS
1245 West Highway 96
Arden Hills, MN 55112
Project No. 03455-14
Pay Voucher No. 6
Page 14
279 2504.602
12" GATE VALVE &
BOX EACH $3,640.00 4 0 $0.00 4 $14,560.00
280 2504.602 12"X12" WET TAP EACH $8,045.00 1 0 $0.00 1 $8,045.00
281 2504.603
4" WATERMAIN
DUCTILE IRON CL
52 W/POLYWRAP
L F $77.00 28 0 $0.00 35 $2,695.00
282 2504.603
6" WATERMAIN
DUCTILE IRON CL
52
L F $71.00 90 0 $0.00 140 $9,940.00
283 2504.603
8" PVC
WATERMAIN L F $67.00 40 0 $0.00 28 $1,876.00
284 2504.603
12" PVC
WATERMAIN L F $78.00 30 0 $0.00 154 $12,012.00
285 2504.603
12" PVC
WATERMAIN
(DIRECTIONAL
DRILLED)
L F $138.00 1600 0 $0.00 1462 $201,756.00
286 2504.604
4" POLYSTYRENE
INSULATION S Y $76.00 20 0 $0.00 10.9 $828.40
287 2504.608
DUCTILE IRON
FITTINGS LB $4.50 2440 0 $0.00 2303 $10,363.50
288 2563.610 UTILITY CREW HOUR $1,030.00 10 0 $0.00 6 $6,180.00
Totals For Section SCHEDULE H - ALTERNATE 2A - WATER MAIN
IMPROVEMENTS (PVC) - COUNTY ROAD E2:$0.00 $355,661.90
Change Order 1
309 2411.618 HELICAL PILES EACH $1,015.00 77 0 $0.00 81 $82,215.00
310 2123.609
PRIME
CONTRACTOR
MARKUP (10%)
L S $5,563.10 1 0 $0.00 1 $5,563.10
311 2504.603
ADDITIONAL
TRACER WIRE
INSTALLED WITH
WATERMAIN
L F $0.62 3383 0 $0.00 3383 $2,097.46
312 2504.603
DRILL TRACER
WIRE ALONG
WATERMAIN AND
CONNECT
LS $3,750.00 1 0 $0.00 1 $3,750.00
313 2123.609
PRIME
CONTRACTOR
MARKUP (10%)
L S $584.75 1 0 $0.00 1 $584.75
314 2102.502
PAVEMENT
MARKING
REMOVAL
L F $0.92 8436 0 $0.00 8436 $7,761.12
315 2102.501
PAVEMENT
MARKING
REMOVAL
S F $4.40 370 0 $0.00 370 $1,628.00
316 2104.602
REMOVE
PAVEMENT
MESSAGE
(ARROW)
EACH $190.00 5 0 $0.00 5 $950.00
317 2104.505
REMOVE
PAVEMENT S Y $9.34 4406 0 $0.00 4406 $41,152.04
03455-14 Project Material Status
Line Item Description Units Unit Price
Contract
Quantity
Quantity
This
Pay
Voucher
Amount This
Pay Voucher
Quantity
To Date
Amount
To Date
CITY OF ARDEN HILLS
1245 West Highway 96
Arden Hills, MN 55112
Project No. 03455-14
Pay Voucher No. 6
Page 15
318 2123.609
PRIME
CONTRACTOR
MARKUP (10%)
L S $1,033.91 1 0 $0.00 1 $1,033.91
Totals For Change Order 1: $0.00 $146,735.38
Change Order 2
319 2105.507
SUBGRADE
EXCAVATION (EV)C Y $15.35 4476 0 $0.00 0 $0.00
320 2105.522
SELECT
GRANULAR
BORROW (CV)
C Y $28.75 3805 0 $0.00 0 $0.00
321 2211.501
AGGREGATE
BASE CLASS 5 TON $22.80 1017 0 $0.00 0 $0.00
322 2502.603 DRAIN TILE L F $18.00 725 100 $1,800.00 755 $13,590.00
323 2502.521
DRAIN TILE
HEADWALL EACH $613.00 5 0.5 $306.50 5.5 $3,371.50
324 2123.609
PRIME
CONTRACTOR
MARKUP (10%)
L S $1,611.50 1 0 $0.00 0.92 $1,482.58
Totals For Change Order 2: $2,106.50 $18,444.08
Change Order 3
325 02401.601
HELICAL PIER
EXTENSION L F $31.00 543.4 0 $0.00 543.4 $16,845.40
326 3455-140
WALL 3 FOOTING
REINFORCING LBS $2.15 10740 0 $0.00 10740 $23,091.00
327 2411.604
REINFORCED
SOIL SLOPE WALL S F $35.00 1898 0 $0.00 1898 $66,430.00
328 2563.601 DETOUR SIGNING LS $1,531.25 1 0 $0.00 1 $1,531.25
329 2563.601
TRAFFIC
CONTROL LS $3,012.65 1 0 $0.00 1 $3,012.65
330 2564.602
PORTABLE
MESSAGE
BOARDS
DAY $205.00 14 0 $0.00 14 $2,870.00
331 2105.601 DEWATERING LS $8,364.50 1 0 $0.00 1 $8,364.50
332 2123.609
PRIME
CONTRACTOR
MARKUP (10%)
L S $2,425.93 1 0 $0.00 1 $2,425.93
Totals For Change Order 3: $0.00 $124,570.73
Project Totals: $272,850.24 $3,519,006.07
03455-14 Project Material Status
Line Item Description Units Unit Price
Contract
Quantity
Quantity
This
Pay
Voucher
Amount This
Pay Voucher
Quantity
To Date
Amount
To Date
48 2557.501
WIRE FENCE DESIGN SPECIAL VINYL COATED
7/27/2018 337 L F
$610.02
298 L F
$539.424213649852
39 L F
$70.5957863501484
48 2557.501
WIRE FENCE DESIGN SPECIAL VINYL COATED
7/27/2018 85 L F
$152.50
0 L F
$0.00
85 L F
$152.50
110 2557.501
WIRE FENCE DESIGN SPECIAL VINYL COATED
7/27/2018 763 L F
$10,130.60
699 L F
$9,280.85111402359
64 L F
$849.748885976409
Material On Hand Total Amounts: $10,893.12 $9,820.28 $1,072.84
03455-14 Material On Hand Balance
Line Item Date Added Used Remaining
CITY OF ARDEN HILLS
1245 West Highway 96
Arden Hills, MN 55112
Project No. 03455-14
Pay Voucher No. 6
Page 16
CO1 Change
Order 7/27/2018 Change Order No. 1 (see change order document for detailed
description)$142,675.38 $146,735.38
CO2 Change
Order 7/27/2018 Change Order No. 2 (see change order document for detailed
description)$219,014.45 $18,444.08
CO3 Change
Order 9/21/2018 Change Order No. 3 (see change order document for detailed
description)$124,570.73 $124,570.73
Contract Change Totals: $486,260.56 $289,750.19
03455-14 Contract Changes
No. Type Date Explanation
Estimated
Amount
Amount Paid
To Date
CITY OF ARDEN HILLS
1245 West Highway 96
Arden Hills, MN 55112
Project No. 03455-14
Pay Voucher No. 6
Page 17
Page 1 of 1
DATE: November 13, 2018
TO: Honorable Mayor and City Councilmembers
David Perrault, City Administrator
FROM: Sue Polka, Public Works Director/City Engineer
SUBJECT: 2018 Street and Utility Improvement Project – Payment No. 5
Budgeted Amount: Actual Amount: Funding Sources:
$3,300,000 $2,565,919.39 PIR, Special Assessments,
Utility Funds
Council Should Consider
Approving Payment No. 5 for the 2018 Street and Utility Improvement Project to Northwest
Asphalt, Inc.in the amount of $701,522.89.
Background/Discussion
On March 26, 2018, the City Council adopted Resolution 2018-034 Awarding the 2018 Street
and Utility Improvement Project to Northwest Asphalt, Inc. in the amount of $2,491,595.86. On
June 25, 2018, the City Council approved the first payment in the amount of $83,641.23. On
August 13, 2018, the City Council approved the second payment in the amount of $323,681.84.
On September 10, 2018, the City Council approved the third payment in the amount of
$415,613.28. On October 8, 2018, the City Council approved the fourth payment in the amount
of $500,053.88.
The project is approximately 83% complete with the reclamation area complete. Watermain,
storm sewer, and base course paving in the reconstruction neighborhoods are complete, and
restoration activities are underway. Sanitary sewer lining is underway. Five percent is being
withheld from the work completed in accordance with the contract documents. The fifth
payment is in the amount of $701,522.89. WSB has provided a recommendation to pay the fifth
voucher (Attachment A). Staff recommends that Council approve Payment No. 5 (Attachment
B).
Attachments
Attachment A: WSB Letter – Payment No. 5
Attachment B: Payment No. 5
CONSENT ITEM – 6J
MEMORANDUM
701 Xenia Avenue South | Suite 300 | Minneapolis, MN 55416 | (763) 541-4800
Building a legacy – your legacy.
Equal Opportunity Employer | wsbeng.com
K:\010111-000\Admin\Construction Admin\Pay Vouchers\R-010111-000 CST LTR VO 5 CTY-s polka-110118.docx
November 1, 2018
Ms. Sue Polka, PE
Public Works Director/City Engineer
City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112
Re: Construction Pay Voucher No. 5
2018 Street and Utility Improvement Project
City Project No. PW -17-0102
City of Arden Hills, MN
WSB Project No. R-010111-000
Dear Ms. Polka:
Please find enclosed Construction Pay Voucher No. 5 in the amount of $701,522.89 for the above-
referenced project. The quantities completed to date have been reviewed and agreed upon by the
contractor, and we hereby recommend that the City of Arden Hills approve Construction Pay Voucher No.
5 in the amount of $701,522.89 for Northwest Asphalt, Inc. Once processed, please keep one copy for
your records and return two copies to our office, one for the contractor and one for our files.
If you have any questions or comments regarding the enclosed, please contact me at (763) 287-7191.
Sincerely,
WSB & Associates, Inc.
Kelsey Gelhar, EIT
Project Engineer
Enclosures
srb
Page 1 of 1
DATE: November 13, 2018
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Sue Polka, Public Works Director/City Engineer
SUBJECT: Lift Station 6 – Replacement Pumps and Piping
Budgeted Amount: Actual Amount: Funding Sources:
$65,000 $75,711 Sanitary Sewer Utility
Council Should Consider
Authorizing the acceptance of the proposal from Electric Pump Company in the amount of $75,711.00
for the pumps, piping, control panel, crane/winch and safety hatch for the rehabilitation of Lift Station
6.
Background/Discussion
In 2010, Public Works undertook a process to standardize the City’s 14 lift stations. Until that time, the
City had several different types of pumps, different controllers and different software operating the
controller. Through several months of evaluating different pump and controller manufacturers,
including site visits to two repair facilities, the Public Works Department developed a standard for all
lift stations. Since that process was completed, the City totally rebuilt four of our oldest lift stations
(#1, #11, #12 and #13) and retrofitted six others (#2, #4, #5, #7, #8 and #9). In addition, the City
changed the way the lift stations are monitored by converting all 14 stations to the Omni System.
This proposal includes pumps and associated piping, control panel, electric winch and safety hatch.
These items are necessary to update the lift station for operational and maintenance purposes. The
addition of the crane and safety hatch will allow for staff to maintain the lift station with proper safety
protocols in place. The proposal is itemized as follows:
Item Cost
Replacement Pumps and Piping $32,326.00
Control Panel $35,137.00
Crane with Electric Winch $6,263,00
Safety Hatch $1,985.00
TOTAL $75,711.00
Attachment
Attachment A: Electric Pump Proposal for equipment for Lift Station #11
CONSENT – 6K
MEMORANDUM
CONSENT ITEM – 6L
MEMORANDUM
DATE: November 13, 2018
TO: Honorable Mayor and City Council Members
David Perrault, City Administrator
FROM: Sue Polka, Public Works Director/City Engineer
SUBJECT: Professional Services Agreement – Hazelnut Park Planning
Budgeted Amount: Actual Amount: Funding Source:
$75,000 $36,250 PIR
Council Should Consider
The City Council is requested to approve a professional services agreement for Hazelnut
Park Master Planning Services with Bolton & Menk (Attachment A) in the amount not to
exceed $36,250.
Background/Discussion
In September, the Hazelnut Park warming house sustained extensive damage due to fire
and was recently demolished. The replacement building will need to meet current
standards with regard to building code and ADA requirements. In addition, staff would
like to investigate raising the building floor in order to make it more visible from the park
in an attempt to minimize vandalism and reduce flooding occurrences.
Staff also met with Trinity Lutheran Church last year regarding the maintenance
agreement for the church parking lot (Attachment B). The church is willing to deed the
majority of the parking lot to the City. The lot is in need of reconstruction and it is no
longer feasible to resurface or repair the bituminous surface. In order to accomplish the
land transfer, a re-plat of the church property will be required.
The 2018 Capital Improvement Program identifies $75,000 for the park planning
projects. Staff has met with Bolton & Menk to discuss the project and recommends the
Council approve the professional services agreement for park planning and surveying
services in the amount not to exceed $36,250.
Attachments
Attachment A: Bolton & Menk Proposal
Attachment B: Maintenance Agreement
October 22, 2018
Ms. Sue Polka, P.E.
City of Arden Hills
Public Works Director/City Engineer
1245 West Highway 96
Arden Hills, MN 55112
RE: Hazelnut Park Master Planning Services
Proposal for Master Planning, Platting and Survey Services
Dear Ms. Polka:
We are pleased to provide you with this proposal for professional planning and surveying services in
support of the Hazelnut Park Improvements. Our project understanding and scope of work have been
crafted based on recent conversations with John Morast and an on-site meeting. Bolton & Menk
proposed separate tasks to provide planning and survey services for a total estimated fee of $36,250.
The individual task estimated costs are shown below.
We understand the warming house was recently destroyed due to a fire. The City plans on rebuilding
the warming house and possibly relocate it to a higher elevation to help reduce instances of localized
flooding of the warming house. With the reconstruction of the warming house, the City desires to
Master Plan Hazelnut Park for improvements to the park and parking lot. Finally, the City has been in
discussions with Trinity Lutheran about dedicating a portion of their parking lot to the City.
With our discussions, Bolton & Menk, Inc. is proposing the following services for Hazelnut Park:
• Project Management/Meetings $ 2,560
• Topographic Survey $ 9,792
• Concept Development $ 7,610
• Parking Lot Re-Plat $13,988
• Estimated Project Expenses $ 2,300
In service to City of Arden Hills, we appreciate the City’s consideration of our proposal to provide
planning and survey services for the Hazelnut Park Improvements. If the City is agreeable with our
proposal, Bolton & Menk is ready to enter into an agreement to perform the work. We look forward to
working with you on this project. If you have additional comments or questions on this proposal please
let me know. You can reach me at 952-890-0509, ext 2417.
Respectfully submitted,
Bolton & Menk, Inc. Accepted by
____________________________
Sarah E. Lloyd, P.E.
Principal Engineer Date: _______________________
Submitted by Bolton & Menk, Inc. Hazelnut Park Master Planning | City of Arden Hills, Minnesota 2
Proposal for
Hazelnut Park Master Planning
City of Arden Hills, Minnesota
Project Understanding
The City of Arden Hills Hazelnut Park warming house was recently damaged due to fire. The City desires to rebuild their
warming house and desires to master plan the park area for improvements of the new structure and surrounding areas,
including access to the parking lot and the parking lot itself. The warming house and hockey rink is in a secluded low
spot, hidden by trees. They City desires to rebuild the warming house, possibly in a reoriented/elevated manner, with
exact location to be determined; provide better maintenance access with a new pathway; clear/clean trees and
vegetation to provide better viewing and access to the rink and warming house.
The adjacent Trinity Lutheran church owns the parking lot used by the park and the church, and desires to donate a
portion of the lot to the City for the park. The parking lot is larger than the church needs and is in poor condition. The
parking lot can potentially be split with a replat, and improved, including pavement, layout, access, drainage and
lighting.
With the reconstruction of the warming house and the dedication of the parking lot, the City desires to master plan
potential improvements to the warming house/hockey rink area, access to and around the parking lot and the parking
lot. Based on our conversations and site visit, we have a basic understanding of the existing infrastructure, the major
issues and general visions associated with the Hazelnut Park property. The ultimate goal is to provide a valued,
accessible, and sustainable park plan advantageous to a variety of users with an understanding of the ongoing
maintenance needs and costs associated with the various improvements.
Work Plan
Bolton & Menk understands the importance of not only achieving the desired outcome of each of the following tasks but
also completing them on time and within budget, while developing an engineering solution that work for both the City
and the residents. It is our commitment to facilitate a successful project for the City of Arden Hills. We will put special
emphasis on working with city staff and affected residents to assure the project’s success. A summary of our approach
to key project elements is outlined below.
Task 1: Project Management/Meetings
Bolton and Menk will be involved in generally managing the project and attend planning and project meetings. Project
management will include attending one Parks, Trails & Recreation Committee meeting and project meetings. A total of
four (4) meetings are anticipated.
Task 2: Topographic Survey
Bolton & Menk will perform a topographic survey of the parking lot and hockey rink/warming house and trail access
area. Topographic survey will include researching and establishing survey control and performing a topo survey of the
hockey rink/warming house and trail connection area to the parking lot for the development of concept plans.
Submitted by Bolton & Menk, Inc. Hazelnut Park Master Planning | City of Arden Hills, Minnesota 3
Proposal for
Hazelnut Park Master Planning
City of Arden Hills, Minnesota
Task 3: Concept Development
BMI will develop one (1) preliminary Hazelnut Park Master Plan for review with City staff and Park Board. Master Plan
Concept will include, but not be limited to:
• ADA accessible pathway down to new warming house near hockey rink
• Warming house improvement concept (detailed drawings not part of this contract)
• Evaluate existing hockey rink (location/size/uses/visibility)
• Redesign parking lot (evaluate layout for park and church, lighting, drainage and access points)
As the Master Plan Concept is developed and approved, a separate design phase would be entered into to complete
preliminary and final design of the parking lot and the rink/warming house area.
Task 4: Parking Lot Re-Plat
Bolton & Menk will research property data associated with the Trinity Lutheran parcel to develop plat documentation
for the splitting a separate parcel for the dedicated to the City of the parking lot based on the parking needs and layout
for the church and park. A boundary determination will be performed and preliminary and final plat documents will be
developed, reviewed for approval and recording.
Fees
The following tables summarize the estimated hours and cost breakdown for each major work task item. A detailed
summary is attached.
Submitted by Bolton & Menk, Inc. Hazelnut Park Master Planning | City of Arden Hills, Minnesota 4
Proposal for
Hazelnut Park Master Planning
City of Arden Hills, Minnesota
The estimated fee includes labor, general business, and other normal and customary expenses associated with operating
a professional business. These above fees include (no separate charge will be applied for):
• Vehicle and personal expenses and mileage
• Telephone, computer, CAD, or other software usage
• Routine expendable supplies
• Printing project plans, specifications, or other project documentation
Expenses beyond the agreed scope of services and non-routine expenses, such as large quantities of prints (other than
those for public notifications within the project area), out-sourced graphics and photographic reproductions, document
recording fees, outside professional and technical assistance, and other items of this general nature will be invoiced
separately.
Page 1 of 1
CONSENT ITEM – 6M
MEMORANDUM
DATE: November 13, 2018
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Sue Polka, Public Works Director/City Engineer
SUBJECT: TKDA – Professional Services
• Highway 10 Watermain Design
• County Road F Construction Services
Budgeted Amount: Actual Amount: Funding Source:
CR F: $27,700 $32,000 Water Utility
Highway 10: $15,000 $30,000 Water Utility
Council Should Consider
Increasing the fees for TKDA to provide engineering services for the County Road F watermain
project in the amount of $32,000 and the Highway 10 Watermain Replacement Project in the amount
of $30,000.
Background/Discussion
On May 14, 2018, the City Council authorized TKDA to complete the design of the Highway 10
watermain relocation in the amount not to exceed $15,000. Due to several issues that came up during
the design process, staff asked TKDA to complete additional work including:
• Numerous plan revisions requested by MnDOT versus one that was anticipated
• Right of Entry exhibits required for water service connections
• Request for synchronization document revision
• Buy America clause specification change
• Additional coordination meetings with MnDOT
On May 29, 2018, the City Council authorized TKDA to provide construction services for the County
Road F watermain installation in the amount of $27,700. Due to the contractor’s schedule on the
project and the starts and stops that occurred, the watermain installation took longer than is typical for
this kind of construction. Staff requested that TKDA stay on the project through completion. TKDA
kept staff informed throughout the project and provided daily inspection logs for City records.
Staff recommends that the Council approve the expanded fees for both the County Road F watermain
and the Highway 10 watermain projects.
CONSENT ITEM – 6N
MEMORANDUM
DATE: November 13, 2018
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Gayle Bauman, Finance Director
SUBJECT: Professional Auditing Services
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Authorize staff to enter into agreement with MMKR to provide Professional Auditing Services for
the year ending December 31, 2018, with the option of auditing its financial statements for each of
the four subsequent fiscal years.
Background
A Request for Proposals was distributed earlier this year to solicit bids for auditing services.
Discussion
This City is not dissatisfied with our current auditor, MMKR, but wanted to take a look at what
other firms are offering. The City received bids from four firms, all of which are very qualified to
do the work required. The proposals were reviewed by staff and three of the firms were within a
few thousand dollars of each other over the 5 year period.
Bids for Services 2018 - 2022 MMKR AEM BerganKDV
Auditing services and CAFR preparation $162,255 $161,100 $170,100
Single Audit (if needed) $14,000 $21,000 $16,550
The Single Audit fees are only paid if a Single Audit is required to be completed for that fiscal year.
The City does not anticipate needing a Single Audit over the next five years at this time.
Staff is recommending that the City continue its relationship with its current auditor, MMKR. AEM
has the lowest bid for audit services, but if a Single Audit is needed, the cost difference would be
realized in one year. The benefits of maintaining continuity and a relationship that has been
developed over the past 12 years outweighs the approximately $230 cost per year.
MMKR’s proposal for the 2018 audit fee and CAFR preparation is $31,175. The 2017 audit fee
was $35,800. This is a reduction in fee from 2017 in the amount of $4,625.
Page 1 of 1
PUBLIC HEARINGS– 8A
MEMORANDUM
DATE: November 13, 2018
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Julie Hanson, City Clerk
SUBJECT: Public Hearing to Consider Approval of Liquor License Application – Orchid Bar
and Grill Inc.
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
Council Should Consider
Holding a public hearing to consider approval of a liquor license for a new business, Orchid Bar
and Grill Inc.
Background/Discussion
Orchid Bar and Grill Inc., has requested an On-Sale license (ONSS beer, wine and intoxicating
liquor) for their new restaurant. They will be located at 3845 Lexington Avenue North, #107 in
Arden Hills. The site is currently under construction and this establishment is planning to open in
January 2019.
Staff is in receipt of all the necessary paperwork and associated fees, and a background check
has been successfully completed by the Ramsey County Sheriff’s Office.
All required information will be submitted to the Minnesota Department of Public Safety
Alcohol & Gambling Enforcement upon approval by the City Council. The State can then
proceed with its next steps in the approval process.
Please note the City liquor license will not be formally issued until a fire inspection by the Lake
Johanna Fire Department has been conducted and a Certificate of Occupancy has been issued by
the City.
Page 1 of 2
PUBLIC HEARING – 8B
MEMORANDUM
DATE: November 13, 2018
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Julie Hanson, City Clerk
SUBJECT: Public Hearing – Public Comment, Tobacco Ordinance
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
Council Should Consider
Accepting further public comment regarding increasing the tobacco sales age to 21 and/or regulating
the sale of flavored and/or menthol tobacco.
Background/Discussion
At its work sessions in August and October, the Council discussed possibly amending City Code
pertaining to increasing the tobacco sales age to 21 and/or regulating the sale of flavored and/or
menthol tobacco in the city. Kristen Ackert from the Association for Non-Smokers MN was in
attendance at the August work session and the Council accepted public comment from tobacco vendors
that were in attendance at the October work session.
The Council made the decision to receive further public comment at the November 13 public hearing
before making a final decision regarding any potential ordinance amendment. The Council could meet
at a future work session should it wish to move forward with any ordinance amendment.
The following provides an update as to where many other cities are currently at (red denotes nearby
city):
Cities that regulate sales of flavored tobacco products:
• Falcon Heights (including menthol, mint and wintergreen) *Went into effect 7/1/18
• Lauderdale (including menthol, mint and wintergreen) *Goes into effect 2/1/19
• Mendota Heights (not menthol, mint, wintergreen) *Voting on T21/updating flavor ordinance
to include these flavors on 11/20/18)
• Minneapolis (including menthol, mint and wintergreen) *Went into effect on 8/1/18
• Robbinsdale (not menthol, mint and wintergreen) * Went into effect 4/1/18 – they are holding a
meeting in mid-November to discuss adding menthol, mint and wintergreen restrictions
• Shoreview (not menthol, mint and wintergreen)
• St. Louis Park (not menthol, mint and wintergreen)
• St. Paul (including menthol, mint and wintergreen) *Went into effect 11/1/18
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Cities that have raised the minimum legal age to purchase tobacco to 21:
• Bloomington
• Edina
• Excelsior
• Falcon Heights
• Hermantown
• Lauderdale *Goes into effect 2/1/19
• Minneapolis
• Minnetonka
• North Mankato
• Plymouth
• Richfield
• Roseville
• Shoreview
• St. Louis Park
• St. Peter
Cities that are considering raising the minimum legal age to purchase tobacco to 21:
• Brooklyn Center
• Brooklyn Park
• Duluth
• Eden Prairie *Public hearing on 11/13/18
• Excelsior *Approved in October
• Maplewood
• Mounds View
• New Brighton
Cities where the minimum legal age to purchase tobacco is 18 and there is no regulation of
flavored tobacco:
• Fridley
• Lino Lakes
• Little Canada
• Oakdale
• St. Anthony Village
• Vadnais Heights
• White Bear Lake
• Woodbury
Attachments
None