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HomeMy WebLinkAbout11-19-18-WSAGENDA ITEMS 2019 Budget Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 2019 Fee Schedule Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF 2019 Council Liaison And JDA Liaison Appointments Discussion Julie Hanson, City Clerk MEMO.PDF 2019 -2020 JDA Chair Dave Perrault, City Administrator MEMO.PDF SLWA Dave Perrault, City Administrator MEMO.PDF Council Request Tracker Dave Perrault, City Administrator MEMO.PDF COUNCIL/STAFF COMMENTS ADJOURN Mayor: David Grant Councilmembers: Brenda Holden Fran Holmes Dave McClung Steve Scott      City Council Work Session Agenda  November 19, 2018 5:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. CALL TO ORDER 1. 1.A. Documents: 1.B. Documents: 1.C. Documents: 1.D. Documents: 1.E. Documents: 1.F. Documents: 2. AGENDA ITEMS2019 BudgetGayle Bauman, Finance Director MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDF2019 Fee ScheduleJulie Hanson, City Clerk MEMO.PDFATTACHMENT A.PDF2019 Council Liaison And JDA Liaison Appointments DiscussionJulie Hanson, City Clerk MEMO.PDF2019-2020 JDA ChairDave Perrault, City Administrator MEMO.PDF SLWA Dave Perrault, City Administrator MEMO.PDF Council Request Tracker Dave Perrault, City Administrator MEMO.PDF COUNCIL/STAFF COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott     City Council Work SessionAgenda November 19, 20185:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.1.A.Documents:1.B.Documents:1.C.Documents:1.D.Documents: 1.E. Documents: 1.F. Documents: 2. AGENDA ITEM – 1A MEMORANDUM DATE: November 19, 2018 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director SUBJECT: 2019 Proposed Budget and CIP Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Staff is requesting City Council to review and provide feedback to the attached proposed 2019 Budget and CIP. The Truth-in-Taxation meeting is scheduled for December 10, 2018, where a final budget and tax levy will be adopted. Background A budget workshop was held with the Council on August 20, 2018. Staff was not directed to make any changes to the proposed 2019 General Fund Budget and Council adopted a maximum tax levy increase of 5% on September 10, 2018. The final levy and budget adoption meeting is scheduled for December 10, 2018. Discussion Wages and Benefits The 2019 proposed budget is currently being prepared assuming a 2.5% wage adjustment for all staff. This is what was approved for the I.O.U.E. union members. Benefit amounts have been adjusted to reflect council action taken on November 13, 2018. Two new positions have been included in the proposed budget. They are the Senior Engineering Tech and the Recreation Programmer. A majority of the cost for the Sr. Eng. Tech should be offset by a decrease in contracted services from WSB. Other changes to personnel costs include an increase to council pay, an increase in hours for the part-time Communications Coordinator because the 2018 budget only had it listed at 20 hours per week and the position was hired at 25 hours per week, and a change in the allocation between departments and funds for the Community Development Director and the City Planner. Total personnel costs increased by $228,449 from 2018 to 2019. Here is the breakdown: Add Recreation Programmer 65,520 Add Sr. Engineering Technician 95,420 Council wage increase 6,030 Step increases, changes to temp/seasonal and overtime, increase in Communications Coord. hours, corrections to prior year worksheet 54,995 2.5% COLA 36,630 Projected benefit decreases (30,280) Work comp/Pension costs 134 228,449 General Fund The General Fund is the primary operating fund of the City and its main source of revenue is property taxes. The 2019 revenue budget is projected to increase by $390,959 over 2018 to $5,330,490. This increase is mainly due to the proposed 5% tax levy increase ($189,348) and permit fee revenues (building, mechanical, electrical and plan check fees), which are expected to increase by $216,570. Expenditures are projected to increase by $302,834 over 2018 to $5,479,590. Besides personnel costs, the increase is mainly due to public safety costs and street maintenance. The police contract is expected to rise by 4.1%, or $48,475 for 2019. One of the reasons for this is the addition of another investigator. Ramsey County has plans to add another investigator in 2020. The fire costs are expected to rise by 5.5%, or $29,680 for 2019. Earlier this year, Council expressed an interest in accomplishing more patching and overlay work during 2019 to help lengthen the life of the City’s roads. An additional $100,000 was added to the 2019 budget to support this endeavor. Special Revenue Funds The City has four special revenue funds with activity in 2019 that finance various activities with restricted revenues. The City Council approved $120,000 in tax revenues for the EDA as part of the 2018 budget (via a transfer from the General Fund). The proposal is to keep this amount the same for the 2019 budget. There is $40,000 budgeted in the Cable TV Fund to start the process of updating the audio/video equipment. It is projected that an additional $40,000 will be required in 2020. The two Tax Increment Financing Funds are both projected to have positive cash flows in 2019. Capital Project Funds The Council has previously reviewed the 2019-2023 CIP. Much of this information is reflected in the capital funds of the City. The Equipment and Building Replacement Fund currently has a deficit balance. The plan is to transfer approximately $400,000 from the General Fund in 2018 which would bring the General Fund fund balance down to a 50% level based on the 12/31/17 audit and help eliminate the deficit. The Public Safety Capital Fund, which accounts for Fire Department capital items, also has a deficit balance. The City is currently transferring $50,000 into this fund from the General Fund each year to help cover the expenditures. Staff is not proposing to increase this amount for 2019 but it may need to be increased for 2020. CIP 2019-2023 Projects included in the 2019 Proposed Budget and CIP are as follows: Project Fund Source Amount Gateway Signs EDA General $40,000 City Hall Chiller & Maintenance * Equip/Bldg Replacement $230,000 Hard Court Reconstruction * Capital Improvement $175,000 Hazelnut Park Improvements Capital Improvement $155,000 Playground Replacements Capital Improvement $180,000 LJFD Capital Items Public Safety Capital $73,451 Lift Station Rehab Sewer $100,000 Sewer Lining/Rehab Sewer $200,000 Utility Communication System Sewer/Water $25,000 Old Snelling Ave PMP Capital Improvement $300,000 Karth Lake Retaining Wall * Surface Water Mgmt $300,000 Storm Pond Maintenance Surface Water Mgmt $100,000 Booster Station Water $300,000 Watermain Replacement Water $250,000 Replace Easement Sewer Cleaning Machine Equip/Bldg Replacement $70,000 Add Bobcat Milling Attachment Equip/Bldg Replacement $16,000 Replace Camera Trailer * Equip/Bldg Replacement $125,000 Replace F-350 Pickup Equip/Bldg Replacement $55,000 Add Half Ton Truck Equip/Bldg Replacement $29,000 * Information and/or pictures are included in Attachment B for the starred items Enterprise Funds The City has four enterprise funds that finance business-type activities. A rate study was completed in 2018 for the Water, Sewer and Surface Water Management funds. The recommended rate increases are reflected in the revenue budgets and will be included on the 2019 Fee Schedule for the City. Property Values, Taxes and Tax Rates According to information provided by Ramsey County, the median home value in Arden Hills will increase from $333,800 for 2018 taxes to $346,900 for 2019 taxes, an increase of 3.9%, which is less than the countywide average of 7.4%. The annual impact of a 5% City levy increase to a residential homes is as follows (City tax amount only): Set levy at $3,976,290 (an increase of $189,348 or 5.0% over 2018) Value of Value of Taxable Property for Property for Value for $% Pay 2018 Pay 2019 Pay 2019 Pay 2018 Pay 2019 CHANGE CHANGE $180,000 $187,100 $166,700 $406 $428 $22 5.5% $333,800 $346,900 $340,900 $834 $876 $42 5.0% $380,000 $394,900 $393,200 $963 $1,010 $48 5.0% $450,000 $467,700 $467,700 $1,149 $1,202 $53 4.6% $650,000 $675,500 $675,500 $1,755 $1,849 $93 5.3% CITY TAX The 2018 City Tax Rate is 25.532%. The estimated City tax rate based on the most current information with a 5% levy increase is 25.696%. 2018 tax rates for other cities in Ramsey County are as follows: Attachments A. Proposed 2019 Budget B. Proposed 2019-2013 CIP plus additional information and pictures Page Page City‐Wide Summary 1 Special Revenue Funds 26 Cable TV 28 General Fund 3 EDA General 29 General Government 5 EDA Revolving Loan 30 Mayor & Council 6 TIF #3 Cottage Villas 31 Administration 7 TIF #4 Presbyterian Homes 32 Elections 8 Finane 9 Capital Project Funds 33 TCAAP 10 Equipment & Building Replacement 35 Planning & Zoning 11 Park Development 36 Government Buildings 12 Capital (PIR)37 Public Safety 13 Public Safety Capital 38 Police 14 TCAAP Capital 39 Dispatch 15 Fire 16 Enterprise Funds 40 Emergency Management 17 Water 41 Protective Inspections 18 Sewer 42 Public Works 19 Recycling 43 Street Maintenance 20 Surface Water Management 44 Parks & Recreation 21 Recreation 22 Internal Service Funds 45 Park Maintenance 23 Risk Management 46 Miscellaneous 24 Engineering 47 Transfers Out 25 Central Garage 48 Technology 49 CITY OF ARDEN HILLS 2019 PROPOSED BUDGET November 19, 2018 201620179/30/201820182019$ Increase % IncreaseCITY‐WIDE SUMMARYActualActualYTDBudgetBudget (Decrease) (Decrease)REVENUESTaxes3,635,629$         3,946,562$         2,111,153$         4,110,042$         4,415,550$         305,508$            7.4%Special Assessments379,696               316,399               406,829               404,200               303,220               (100,980)             ‐25.0%Licenses and permits602,259               732,358               320,363               330,100               448,640               118,540               35.9%Intergovernmental481,846               2,149,069           107,086               558,540               485,930               (72,610)               ‐13.0%Charges for services5,780,986           5,601,644           2,714,958           5,454,104           5,997,360           543,256               10.0%Fines & forfeits31,868                 29,988                 14,982                 34,000                 30,420                 (3,580)                  ‐10.5%Investment earnings173,026               172,102               35,471                 226,800               148,070               (78,730)               ‐34.7%Miscellaneous128,915               187,499               243,527               165,296               170,250               4,954                   3.0%Interfund Services698,376               798,742               420,883               966,091               545,180               (420,911)             ‐43.6%Transfers in1,005,886           811,590               ‐                       720,000               720,000               ‐                       0.0%TOTAL REVENUES12,918,488$       14,745,953$       6,375,252$         12,969,173$       13,264,620$       295,447$            2.3%EXPENDITURES/EXPENSESPersonnel Expenses2,220,865$         1,995,867$         1,642,109$         2,574,831$         2,803,280$         228,449$            8.9%Supplies and Materials255,288               374,665               303,930               304,496               382,050               77,554                 25.5%Other Services and Charges7,420,617           7,834,498           4,923,165           7,760,615           7,392,910           (367,705)             ‐4.7%Capital Expenditures318,115               1,024,299           4,647,483           9,173,358           2,768,450           (6,404,908)          ‐69.8%Debt Service15,000                 ‐                       52,333                 15,000                 106,300               91,300                 608.7%Transfers1,005,886           570,765               ‐                       720,000               720,000               ‐                       0.0%TOTAL EXPENDITURES/EXPENSES11,235,771$       11,800,094$       11,569,021$       20,548,300$       14,172,990$       (6,375,310)$        ‐31.0%NET CHANGES IN FUND BALANCE1,682,717$         2,945,858$         (5,193,768)$        (7,579,127)$        (908,370)$           6,670,757$         1 CITY‐WIDE SUMMARYGeneral FundSpecial Revenue FundsCapital Project Funds Enterprise FundsInternal Service FundsTotal Budget 2019Total Budget 2018Percent ChangeREVENUESTaxesProperty taxes 3,949,090$           ‐$                       ‐$                       ‐$                       ‐$                       3,949,090$           3,786,942$           4.28%Tax increments ‐                         352,930                ‐                         ‐                         ‐                         352,930                215,000                64.15%Other taxes 8,530                     105,000                ‐                         ‐                         ‐                         113,530                108,100                5.02%Special assessments 1,220                     ‐                         300,000                2,000                     ‐                         303,220                404,200                ‐24.98%Licenses and permits 443,020                ‐                              ‐                              5,620                     ‐                              448,640                330,100                35.91%Intergovernmental 153,220                ‐                              308,670                24,040                   ‐                              485,930                558,540                ‐13.00%Charges for services 683,300                ‐                              ‐                              5,314,060             ‐                              5,997,360             5,454,104             9.96%Fines & forfeits 30,420                   ‐                              ‐                              ‐                              ‐                              30,420                   34,000                   ‐10.53%Investment earnings 47,230                   13,500                   76,000                   11,340                   ‐                              148,070                226,800                ‐34.71%Miscellaneous 14,460                   ‐                              133,000                22,790                   ‐                              170,250                165,296                3.00%Interfund Services ‐                              ‐                              ‐                              ‐                              545,180               545,180               966,091               ‐43.57%Transfers in‐                              120,000               600,000               ‐                             ‐                              720,000               720,000               0.00%TOTAL REVENUES5,330,490$          591,430$             1,417,670$          5,379,850$          545,180$             13,264,620$       12,969,173$       2.28%EXPENDITURES/EXPENSESGeneral Government1,259,830$          172,770$             ‐$                      ‐$                      ‐$                       1,432,600$          1,464,320$          ‐2.17%Public Safety2,221,950            ‐                             ‐                             ‐                             ‐                              2,221,950            2,156,172            3.05%Public Works719,300               ‐                             ‐                             ‐                             ‐                              719,300               587,872               22.36%Parks & Recreation858,510               ‐                             ‐                             ‐                             ‐                              858,510               707,162               21.40%Economic Development120,000               324,910               ‐                             ‐                             ‐                              444,910               481,687               ‐7.64%Capital Outlay300,000               ‐                         1,423,450            ‐                        ‐                         1,723,450            5,155,358            ‐66.57%Enterprise Funds‐                        ‐                        ‐                         6,194,960            ‐                         6,194,960            8,999,511            ‐31.16%Internal Service Funds‐                         ‐                         ‐                         ‐                         577,310                577,310                996,218                ‐42.05%TOTAL EXPENDITURES/EXPENSES5,479,590$          497,680$             1,423,450$          6,194,960$          577,310$             14,172,990$       20,548,300$       ‐31.03%NET CHANGES IN FUND BALANCE(149,100)$            93,750$               (5,780)$                (815,110)$            (32,130)$              (908,370)$            (7,579,127)$        2 2016 2017 9/30/2018 2018 2019 $ Increase % Increase GENERAL FUND Actual Actual YTD Budget Budget (Decrease) (Decrease) REVENUES Taxes 3,260,537$    3,541,704$    1,882,560$    3,795,042$    3,957,620$    162,578$     4.28% Special assessments 1,332              1,265              4,204              2,000              1,220              (780)              ‐39.00% Licenses and permits 598,687         729,198         312,503         324,600         443,020         118,420       36.48% Intergovernmental 131,914         151,425         100,947         133,179         153,220         20,041         15.05% Charges for services 700,855         718,906         294,380         585,704         683,300         97,596         16.66% Fines & forfeits 31,868            29,988            14,982            34,000            30,420            (3,580)          ‐10.53% Investment earnings 52,161            36,012            5,933              55,000            47,230            (7,770)          ‐14.13% Miscellaneous 25,636            22,642            7,619              10,006            14,460            4,454            44.51% TOTAL REVENUES 4,802,989$    5,231,139$    2,623,128$    4,939,531$    5,330,490$    390,959$     7.91% EXPENDITURES Mayor & council 65,051$         56,513$         54,195$         67,500$         68,760$         1,260$         1.87% Administration 173,781         260,304         210,122         327,500         326,810         (690)              ‐0.21% Elections 21,137            21,137            17,546            23,000            23,000            ‐                     0.00% Finance 172,268         192,663         145,724         176,300         181,740         5,440            3.09% TCAAP 242,663         98,883            75,499            170,000         171,190         1,190            0.70% Planning & Zoning 173,853         197,976         99,370            266,250         217,320         (48,930)        ‐18.38% Government Buildings 233,560         248,879         155,362         275,000         271,010         (3,990)          ‐1.45% Police 1,089,185      1,177,494      894,756         1,194,775      1,242,250      47,475         3.97% Dispatch 67,780            68,832            43,450            65,175            68,500            3,325            5.10% Fire 495,216         514,468         541,663         544,000         573,680         29,680         5.46% Emergency Management 2,966              3,364              8,280              9,476              3,910              (5,566)          ‐58.74% Protective Inspections 326,360         293,877         213,329         342,746         333,610         (9,136)          ‐2.67% Street Maintenance 479,814         443,632         376,140         587,872         719,300         131,428       22.36% Recreation 275,039         250,898         188,352         266,650         340,540         73,890         27.71% Park Maintenance 346,795         367,715         275,188         440,512         517,970         77,458         17.58% Transfers out 775,121         340,000         ‐                        420,000         420,000         ‐                     0.00% TOTAL EXPENDITURES 4,940,589$    4,536,635$    3,298,977$    5,176,756$    5,479,590$    302,834$     5.85% NET CHANGE IN FUND BALANCE (137,600)$      694,505$       (675,849)$      (237,225)$      (149,100)$      88,125$       ‐37.15% 3 2019 BUDGET ‐ GENERAL FUND ‐ SCHEDULE OF EXPENDITURES ‐ DETAIL BY FUNCTION 2016 2017 2018 2019 $ Increase % Increase Actual Actual Budget Proposed (Decrease) (Decrease) Mayor & council Personnel Expenses 31,160$          31,165$          31,200$          37,210$          6,010$              19.26% Supplies and Materials 48                     166                  50                     150                  100                   200.00% Other Services and Charges 33,842             25,182             36,250             31,400             (4,850)               ‐13.38% 65,051$          56,513$          67,500$          68,760$          1,260$              1.87% Administration Personnel Expenses 83,780$          83,423$          194,200$       211,100$       16,900$          8.70% Supplies and Materials 423                  448                  500                  550                  50                      10.00% Other Services and Charges 89,578             176,433          132,800         115,160         (17,640)           ‐13.28% 173,781$       260,304$       327,500$       326,810$       (690)$               ‐0.21% Elections Other Services and Charges 21,137$          21,137$          23,000$          23,000$          ‐$                      0.00% 21,137$          21,137$          23,000$          23,000$          ‐$                      0.00% Finance Personnel Expenses 61,677$          66,312$          51,000$          52,540$          1,540$              3.02% Supplies and Materials 16,490             19,000             23,100             23,100             ‐                         0.00% Other Services and Charges 94,102             107,351          102,200         106,100         3,900               3.82% 172,268$       192,663$       176,300$       181,740$       5,440$             3.09% TCAAP Personnel Expenses 61,188$          43,726$          107,700$       85,090$         (22,610)$         ‐20.99% Supplies and Materials 555                  ‐                        1,000               ‐                        (1,000)               ‐100.00% Other Services and Charges 180,920         55,156            61,300            86,100            24,800             40.46% 242,663$       98,883$         170,000$       171,190$       1,190$             0.70% Planning & Zoning Personnel Expenses 111,751$       40,044$         83,500$         139,200$       55,700$          66.71% Supplies and Materials 14                     ‐                        200                  ‐                        (200)                  ‐100.00% Other Services and Charges 62,088             157,933          182,550         78,120            (104,430)         ‐57.21% 173,853$       197,976$       266,250$       217,320$       (48,930)$         ‐18.38% Government Buildings Personnel Expenses 22,156$          42,720$          40,500$          39,960$          (540)$                ‐1.33% Supplies and Materials 3,951               4,426               6,000               6,000               ‐                         0.00% Other Services and Charges 207,453         201,733         228,500         225,050         (3,450)              ‐1.51% 233,560$       248,879$       275,000$       271,010$       (3,990)$           ‐1.45% Police Other Services and Charges 1,089,185$    1,177,494$    1,194,775$    1,242,250$    47,475$          3.97% 1,089,185$    1,177,494$    1,194,775$    1,242,250$    47,475$          3.97% Dispatch Other Services and Charges 67,780$          68,832$          65,175$          68,500$          3,325$              5.10% 67,780$          68,832$          65,175$          68,500$          3,325$              5.10% Fire Other Services and Charges 495,216$       514,468$       544,000$       573,680$       29,680$          5.46% 495,216$       514,468$       544,000$       573,680$       29,680$          5.46% Emergency Management Personnel Expenses 11$                  30$                  2,726$             2,810$             84$                   3.08% Other Services and Charges 2,955               3,335               6,750               1,100               (5,650)               ‐83.70% 2,966$             3,364$             9,476$             3,910$             (5,566)$            ‐58.74% Protective Inspections Personnel Expenses 233,395$       218,543$       270,500$       260,260$       (10,240)$         ‐3.79% Supplies and Materials 645                  171                  3,046               750                  (2,296)               ‐75.38% Other Services and Charges 92,319             75,163             69,200             72,600             3,400                4.91% 326,360$       293,877$       342,746$       333,610$       (9,136)$           ‐2.67% Street Maintenance Personnel Expenses 177,551$       171,591$       234,200$       256,030$       21,830$          9.32% Supplies and Materials 67,524            47,424            25,600            25,600            ‐                        0.00% Other Services and Charges 234,739         224,617         328,072         437,670         109,598          33.41% 479,814$       443,632$       587,872$       719,300$       131,428$        22.36% Recreation Personnel Expenses 175,833$       163,332$       174,000$       233,070$       59,070$          33.95% Supplies and Materials 21,938             19,223             22,250             26,250             4,000                17.98% Other Services and Charges 77,267             68,343             70,400             81,220             10,820              15.37% 275,039$        250,898$        266,650$       340,540$       73,890$          27.71% Park Maintenance Personnel Expenses 191,823$       183,904$       236,200$       271,480$       35,280$          14.94% Supplies and Materials 37,104            26,384            36,100            44,550            8,450               23.41% Other Services and Charges 117,868         157,426         168,212         201,940         33,728             20.05% 346,795$       367,715$       440,512$       517,970$       77,458$          17.58% Transfers Out 775,121$       340,000$       420,000$       420,000$       ‐$                     0.00% TOTAL EXPENDITURES 4,940,589$    4,536,635$    5,176,756$    5,479,590$    302,834$        5.85% 4 2018 PERCENT ORIGINAL OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2018 BUDGET City Council 65,051$ 56,513$ 67,500$ 68,760$ 1.9% City Administration 173,781 260,304 327,500 326,810 -0.2% Elections 21,137 21,137 23,000 23,000 0.0% Finance 172,268 192,663 176,300 181,740 3.1% TCAAP 242,663 98,883 170,000 171,190 0.7% Planning & Zoning 173,853 197,976 266,250 217,320 -18.4% Government Buildings 233,560 248,879 275,000 271,010 -1.5% Totals 1,082,313 1,076,354 1,305,550 1,259,830 -3.5% Total By Classification Personnel Services 371,712 307,389 508,100 565,100 11.2% Commodities 21,481 24,040 30,850 29,800 -3.4% Contractual Services 689,119 744,926 766,600 664,930 -13.3% Capital Outlay 0000 N/A Other Charges 0000 N/A Totals 1,082,313 1,076,354 1,305,550 1,259,830 -3.5% Staffing Full-time equivalents 4.51 4.69 CITY OF ARDEN HILLS, MINNESOTA GENERAL GOVERNMENT SUMMARY EXPENDITURE ANALYSIS 2016 2017 2019 2016 ACTUAL 2017 ACTUAL 2018 ORIGINAL BUDGET 2019 ORIGINAL BUDGET 0 200 400 600 800 1,000 1,200 1,400 ThousandsExpenditures 5 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity:Mayor & Council 41100 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 31,160$ 31,165$ 31,200$ 37,210$ Commodities 48 166 50 150 Contractual Services 33,842 25,182 36,250 31,400 Total 65,051$ 56,513$ 67,500$ 68,760$ Percent Change (-13.1%) 19.4% 1.9% Expenditures by Classification In 2019, the Mayor and Council budget is proposed to increase by 1.9% or $1,260. 2019 BUDGET Fund # : Activity # : The Mayor and City Council are responsible for the formulation of policy and the passage of laws governing the City of Arden Hills. Members participate in various committees, as well as direct staff, through the City Administrator, as to their overall goals for the City. This department provides for Mayor and Council compensation, Council meetings and work sessions, management consultants, memberships, and publishing legal notices. Participation in NYFS is included in this budget, as is funding for the City Council Retreat Facilitator. 1. Adopt policies and ordinances consistent with Council's position on growth, zoning and financial strategy. 2. Continue to work on the redevelopment of the TCAAP property. Creating funding sources to build reserve balances to fund future capital improvements while maintaining current City services. 54% 46% Personnel Services Commodities Contractual Services 6 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity:Administration 41300 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 83,780$ 83,423$ 194,200$ 211,100$ Commodities 423 448 500 550 Contractual Services 89,578 176,433 132,800 115,160 Total 173,781$ 260,304$ 327,500$ 326,810$ Percent Change 49.8% 25.8% (-0.2%) Full-Time Equivalent positions - - 1.80 1.85 Expenditures by Classification The 2019 Administration budget is decreasing by 0.2% over 2018. The department is fully staffed and consultant costs have been removed. 2019 BUDGET Fund # : Activity # : City Administration provides the overall direction of the City, as determined by the City Council. The City Administrator serves as Chief Administrative Officer for the City, ensuring that laws, ordinances, and resolutions of the City Council are enforced and implemented. The Administration Department is responsible for administering Council policies, coordinating Council agendas, and providing support to other functional areas within the City. 1. Assist City Council in setting policies and procedures in accordance with Council's position. 2. Provide direction and leadership on major city projects, budget management, oversee performance evaluation and long-range planning. 1. Long-range planning to maintain current City services while creating funding sources for reserves. 2. Long-range comprehensive TCAAP planning. 65% 35% Personnel Services Commodities Contractual Services 7 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity:Elections 41410 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services 21,137 21,137 23,000 23,000 Total 21,137$ 21,137$ 23,000$ 23,000$ Percent Change 0.0% 8.8% 0.0% Expenditures by Classification The Elections budget has a zero percent increase for FY19. 2019 BUDGET Fund # : Activity # : This department covers the cost of administering all Federal, State and Municipal elections. This includes the preparation of any and all absentee ballots, organizing the polling places, election judges, and vote tabulations. The City contracts with Ramsey County for all the required election services. Stay current on election laws. Stay current on election laws. 100% Personnel Services Commodities Contractual Services 8 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity:Finance 41500 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 61,677$ 66,312$ 51,000$ 52,540$ Commodities 16,490 19,000 23,100 23,100 Contractual Services 94,102 107,351 102,200 106,100 Total 172,268$ 192,663$ 176,300$ 181,740$ Percent Change 11.8% (-8.5%) 3.1% Full-Time Equivalent positions - - 0.47 0.49 Expenditures by Classification This budget increased by 3.1% in 2019. Contractual services is increasing due to the Technology Fund allocation. 2019 BUDGET Fund # : Activity # : Conducts the financial affairs of the City in accordance with the Government Accounting Standards Board (GASB) and Generally Accepted Accounting Principles (GAAP). This includes protecting the assets of the City, the initiation of financial plans, investment and debt management, review and implementation of internal controls, and accounting for financial transactions including accounts payable, accounts receivable and payroll. 1. Continue working to refine the financial management plan for the City. 2. Continue to produce a Comprehensive Annual Financial Report (CAFR) and reports for the public (Popular Annual Finance Report - PAFR) that receive the GFOA's award for excellence in reporting. 3. Provide meaningful and timely financial reports and information to Council, Commissions and other City Departments. 1. Implement improved reporting procedures to inform Council, Commissions and Departments. 2. Work with other Departments to find ways to reduce costs of City operations. 3. Analyze and implement ways to reduce transaction processing and costs. 29% 13% 58% Personnel Services Commodities Contractual Services 9 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity:TCAAP 41600 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 61,188$ 43,726$ 107,700$ 85,090$ Commodities 555 - 1,000 - Contractual Services 180,920 55,156 61,300 86,100 Total 242,663$ 98,883$ 170,000$ 171,190$ Percent Change (-59.3%) 71.9% 0.7% Full-Time Equivalent positions - - 0.43 0.63 Expenditures by Classification Ramsey County purchased the property and established a Joint Development Authority (JDA) with the City. Revenues and expenditures are for City costs and are estimated, but placeholders have been included for consulting costs, and staff time has been allocated for the City Administrator, Community Development Director, Planner, and Public Works Director as they act as the City’s support staff to this Authority. The 2019 budget shows an increase of 0.7%, largely due to staff changes and a better estimate of forecasted expenditures. 2019 BUDGET Fund # : Activity # : This department was established to account for revenue and expenditure activity related to the City’s comprehensive re-use planning at the Twin Cities Army Ammunition Plant (TCAAP) site. 1. Coordination of TCAAP redevelopment planning activities while continuing to meet the needs of the City of Arden Hills. 2. Work with Ramsey County through the Joint Development Authority (JDA). 1. Economic conditions. 2. Coordinating with multiple entities/players. 50% 50% Personnel Services Commodities Contractual Services 10 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity: Planning & Zoning 41910 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 111,751$ 40,044$ 83,500$ 139,200$ Commodities 14 - 200 - Contractual Services 62,088 157,933 182,550 78,120 Total 173,853$ 197,976$ 266,250$ 217,320$ Percent Change 13.9% 34.5% (-18.4%) Full-Time Equivalent positions - - 1.43 1.34 Expenditures by Classification The budget for 2019 is a total decrease of 18.4% over the 2018 budget. Personnel includes a Director and Planner and related consultant costs have been reduced. 2019 BUDGET Fund # : Activity # : Responsible for all planning and zoning related functions of the City. Activities administered by this department include requests for variances, subdivisions, re-zonings, zoning code amendments, signs, conditional use permits, compliance with City Ordinances and other land use issues. The Planners work closely with Protective Inspections, Code Enforcement, and Community Development. The Planning Commission, consisting of seven members appointed annually by the City Council, meets monthly to review the above requests and to make recommendations to the City Council in an advisory capacity. 1. Continue to work on Rental Housing registrations. 2. Continue improvements of the City's planning process. 1. Rental Housing registrations. 2. Refine Building Permit process. 3. Research and refine an Administrative Fines process. 64% 36% Personnel Services Commodities Contractual Services 11 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity:Government Buildings 41940 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 22,156$ 42,720$ 40,500$ 39,960$ Commodities 3,951 4,426 6,000 6,000 Contractual Services 207,453 201,733 228,500 225,050 Total 233,560$ 248,879$ 275,000$ 271,010$ Percent Change 6.6% 10.5% (-1.5%) Full-Time Equivalent positions - - 0.38 0.38 Expenditures by Classification The 2019 budget is a decrease of 1.5% from the previous year’s budget. 2019 BUDGET Fund # : Activity # : This department captures all of the operation/maintenance related costs for the City Hall and Government Building facilities. The City entered into a contract with Ramsey County for a joint maintenance facility located just west of City Hall off County Road 96 on Paul Kirkwold Drive. The new facility was completed and occupied as of October 2004. The City’s portion of the Ramsey County maintenance facility is charged to this budget. Maintain a reputable facility to house meetings and staff. Normal maintenance and repair issues as the building (City Hall) has now been in operation since 2002. 15% 2% 83% Personnel Services Commodities Contractual Services 12 2018 PERCENT ORIGINAL OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2018 BUDGET Police 1,089,185$ 1,177,494$ 1,194,775$ 1,242,250$ 4.0% Dispatch 67,780 68,832 65,175 68,500 5.1% Fire 495,216 514,468 544,000 573,680 5.5% Emergency Management 2,966 3,364 9,476 3,910 -58.7% Protective Inspections 326,360 293,877 342,746 333,610 -2.7% Totals 1,981,507 2,058,035 2,156,172 2,221,950 3.1% Total By Classification Personnel Services 233,406 218,572 273,226 263,070 -3.7% Commodities 645 171 3,046 750 -75.4% Contractual Services 1,747,456 1,839,292 1,879,900 1,958,130 4.2% Capital Outlay 0000 N/A Other Charges 0000 N/A Totals 1,981,507 2,058,035 2,156,172 2,221,950 3.1% Staffing Full-time equivalents 2.61 2.56 CITY OF ARDEN HILLS, MINNESOTA PUBLIC SAFETY SUMMARY EXPENDITURE ANALYSIS 2016 2017 2019 2016 ACTUAL 2017 ACTUAL 2018 ORIGINAL BUDGET 2019 ORIGINAL BUDGET 1,800 2,100 2,400 ThousandsExpenditures 13 CITY OF ARDEN HILLS, MINNESOTA Function: Public Safety 101 Activity:Police 42100 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services 1,089,185 1,177,494 1,194,775 1,242,250 Total 1,089,185$ 1,177,494$ 1,194,775$ 1,242,250$ Percent Change 8.1% 1.5% 4.0% Expenditures by Classification Arden Hills portion of the Ramsey County Sheriff’s Contracting Communities 2019 budget increased 4.0% over 2018. Animal control costs and boarding are included within this budget. 2019 BUDGET Fund # : Activity # : Law Enforcement services for Arden Hills are provided on a contractual basis with the Ramsey County Sheriff’s Department. Animal control services are included in this budget. Continue contracting for law enforcement and animal control services through the Ramsey County Sheriff’s Department. 1. Resident concerns over police coverage and visibility. 2. Response times. 100% Personnel Services Commodities Contractual Services 14 CITY OF ARDEN HILLS, MINNESOTA Function: Public Safety 101 Activity:Dispatch 42150 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services 67,780 68,832 65,175 68,500 Total 67,780$ 68,832$ 65,175$ 68,500$ Percent Change 1.6% (-5.3%) 5.1% Expenditures by Classification Arden Hills portion of the Ramsey County 911 Dispatch Department operation budget increased by 5.1%. Dispatch saw a significant increase in the 2014 and 2015 budget due to CAD costs, but those costs are now leveling out and appropriately budgeted for. 2019 BUDGET Fund # : Activity # : Emergency dispatch services are provided by Ramsey County. Continue contracting dispatch services though Ramsey County. Continue to maintain service levels at a reasonable cost. 100% Personnel Services Commodities Contractual Services 15 CITY OF ARDEN HILLS, MINNESOTA Function: Public Safety 101 Activity:Fire 42200 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services 495,216 514,468 544,000 573,680 Total 495,216$ 514,468$ 544,000$ 573,680$ Percent Change 3.9% 5.7% 5.5% Expenditures by Classification Arden Hills’s portion of the Lake Johanna Fire Department operating budget increased 5.5%. This budget reflects increases to operating costs. 2019 BUDGET Fund # : Activity # : Fire protection for Arden Hills is provided by the Lake Johanna Volunteer Fire Department on a contractual basis. Lake Johanna Volunteer Fire Department presently provides services to the cities of Arden Hills, Shoreview, and North Oaks. Arden Hills pays a percentage of operating and capital costs based on a formula approved by the Lake Johanna Fire Department and Arden Hills City Council. Continue contracting for fire protection services through Lake Johanna Volunteer Fire Department. Continue to maintain service levels at a reasonable cost. 100% Personnel Services Commodities Contractual Services 16 CITY OF ARDEN HILLS, MINNESOTA Function: Public Safety 101 Activity:Emergency Management 42300 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 11$ 30$ 2,726$ 2,810$ Commodities - - - - Contractual Services 2,955 3,335 6,750 1,100 Total 2,966$ 3,364$ 9,476$ 3,910$ Percent Change 13.4% 181.7% (-58.7%) Full-Time Equivalent positions - - 0.02 0.02 Expenditures by Classification The 2019 budget is a decrease of 58.7% from the 2018 budget or $5,566. This is based on historical costs and a shifting of the emergency services. 2019 BUDGET Fund # : Activity # : Emergency Management coordination for the City is required by the Federal Government. This department works closely with Ramsey County Department of Homeland Security, as well as the Ramsey County Sheriff and Lake Johanna Fire Department. The City contracts with a consultant to provide these services. 1. Update City's Emergency Response Policy and Procedures. 2. Train staff in emergency management procedures. Coordinate with Ramsey County’s emergency response procedures and policies. 72% 28% Personnel Services Commodities Contractual Services 17 CITY OF ARDEN HILLS, MINNESOTA Function:Public Safety 101 Activity:Protective Inspections 42400 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 233,395$ 218,543$ 270,500$ 260,260$ Commodities 645 171 3,046 750 Contractual Services 92,319 75,163 69,200 72,600 Total 326,360$ 293,877$ 342,746$ 333,610$ Percent Change (-10.0%) 16.6% (-2.7%) Full-Time Equivalent positions - - 2.59 2.54 Expenditures by Classification The 2019 operating budget is an decrease of 2.7% from the previous year’s budget. 2019 BUDGET Fund # : Activity # : This department is responsible for all building construction, plumbing, sewer, water and mechanical inspections within the City. Electrical inspections are contracted for with an independent inspection firm. This department is also responsible for enforcement of the Zoning Code and other sections of the City Code of Ordinances. 1. Continue implementation of the building codes. 2. Continue to work on Building Permit software to produce Council reports. 1. Managing and prioritizing department workloads. 2. Keep up with rental license inspections of investor owned residential properties. 3. Continue implementation and design of new Building Permit software and reports. 78% 22% Personnel Services Commodities Contractual Services 18 2018 PERCENT ORIGINAL OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2018 BUDGET Streets 479,814$ 443,632$ 587,872$ 719,300$ 22.4% Totals 479,814 443,632 587,872 719,300 22.4% Total By Classification Personnel Services 177,551 171,591 234,200 256,030 9.3% Commodities 67,524 47,424 25,600 25,600 0.0% Contractual Services 234,739 224,617 328,072 437,670 33.4% Capital Outlay 0000 N/A Other Charges 0000 N/A Totals 479,814 443,632 587,872 719,300 22.4% Staffing Full-time equivalents 2.15 2.37 CITY OF ARDEN HILLS, MINNESOTA PUBLIC WORKS SUMMARY EXPENDITURE ANALYSIS 2016 2017 2019 2016 ACTUAL 2017 ACTUAL 2018 ORIGINAL BUDGET 2019 ORIGINAL BUDGET 0 250 500 750 1,000 ThousandsExpenditures 19 CITY OF ARDEN HILLS, MINNESOTA Function: Public Works 101 Activity:Street Maintenance 43100 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 177,551$ 171,591$ 234,200$ 256,030$ Commodities 67,524 47,424 25,600 25,600 Contractual Services 234,739 224,617 328,072 437,670 Total 479,814$ 443,632$ 587,872$ 719,300$ Percent Change (-7.5%) 32.5% 22.4% Full-Time Equivalent positions - - 2.15 2.37 Expenditures by Classification The 2019 operating budget is an increase of 22.4% from the previous year’s budget. An Engineering Tech was added for 2019 and $100,000 was added for additional patching and overly work. 2019 BUDGET Fund # : Activity # : This department is responsible for maintaining City streets, including snowplowing, minor street repair, street signs, and street sweeping. 1. Maintain street infrastructure utilizing all available techniques including crack sealing, seal coating, patching and overlays. 2. Recommend a cost effective program for reconstructing/reclaiming street surfaces when maintenance techniques no longer provide the desired results. 3. Maintain and update equipment and vehicles. 1. Implement a capital improvement program for City infrastructure. 2. Balance the public works department needs with available funds. 3. Aging equipment. 4. Increased safety regulation for equipment and vehicles. 36% 3%61% Personnel Services Commodities Contractual Services 20 2018 PERCENT ORIGINAL OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2018 BUDGET Recreation 275,039$ 250,898$ 266,650$ 340,540$ 27.7% Parks 346,795 367,715 440,512 517,970 17.6% Totals 621,834 618,613 707,162 858,510 21.4% Total By Classification Personnel Services 367,657 347,237 410,200 504,550 23.0% Commodities 59,042 45,607 58,350 70,800 21.3% Contractual Services 195,135 225,769 238,612 283,160 18.7% Capital Outlay 0000 N/A Other Charges 0000 N/A Totals 621,834 618,613 707,162 858,510 21.4% Staffing Full-time equivalents 4.06 5.29 CITY OF ARDEN HILLS, MINNESOTA CULTURE & RECREATION SUMMARY EXPENDITURE ANALYSIS 2016 2017 2019 2016 ACTUAL 2017 ACTUAL 2018 ORIGINAL BUDGET 2019 ORIGINAL BUDGET 0 200 400 600 800 1,000 ThousandsExpenditures 21 CITY OF ARDEN HILLS, MINNESOTA Function: Parks and Recreation 101 Activity:Recreation 45120 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 175,833$ 163,332$ 174,000$ 233,070$ Commodities 21,938 19,223 22,250 26,250 Contractual Services 77,267 68,343 70,400 81,220 Total 275,039$ 250,898$ 266,650$ 340,540$ Percent Change (-8.8%) 6.3% 27.7% Full-Time Equivalent positions - - 1.47 2.47 Expenditures by Classification The 2019 operating budget is an increase of 27.7% from the previous year’s budget. The Recreation Programmer position has been added back to the budget. 2019 BUDGET Fund # : Activity # : This department provides all recreational activities to residents of Arden Hills, as well as residents from neighboring communities. To provide recreational activities to residents of Arden Hills. 1. Develop senior programming. 2. Budget constraints. 68% 8% 24% Personnel Services Commodities Contractual Services 22 CITY OF ARDEN HILLS, MINNESOTA Function: Parks and Recreation 101 Activity:Park Maintenance 45200 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 191,823$ 183,904$ 236,200$ 271,480$ Commodities 37,104 26,384 36,100 44,550 Contractual Services 117,868 157,426 168,212 201,940 Total 346,795$ 367,715$ 440,512$ 517,970$ Percent Change 6.0% 19.8% 17.6% Full-Time Equivalent positions - - 2.59 2.82 Expenditures by Classification The 2019 operating budget is an increase of 17.6% from the previous year’s budget. Changes are due to a portion of the new Sr. Engineering Tech being allocated here, $10,000 for Perry Park parking lot and the allocations from the Central Garage and Technology funds have increased. 2019 BUDGET Fund # : Activity # : Responsible for maintenance of City parks and trails as well as administration of the diseased tree/forestry program. This includes maintaining and improving playground and picnic facilities, fertilizing and mowing of grass, maintaining athletic fields, flooding and maintenance of outdoor ice rinks, snow and ice removal, and tree preservation within the parks system of the City. These assets of the City are extensively used by the residents, and improvements must be made to uphold the safety, functionality and beauty the City represents. 1. Continue pathway maintenance. 2. Continue implementing City's Comprehensive Park and Trails plan. 1. Other maintenance concerns coming up and not allowing completion of existing projects. 2. Budget constraints for future and existing projects. 52%9% 39% Personnel Services Commodities Contractual Services 23 2018 PERCENT ORIGINAL OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2018 BUDGET Unallocated 775,121$ 340,000$ 420,000$ 420,000$ 0.0% Totals 775,121 340,000 420,000 420,000 0.0% Total By Classification Personnel Services 0 0 0 0 N/A Commodities 0 0 0 0 N/A Contractual Services 0 0 0 0 N/A Capital Outlay 0 0 0 0 N/A Other Charges 775,121 340,000 420,000 420,000 0.0% Totals 775,121 340,000 420,000 420,000 0.0% Staffing Full-time equivalents 0.00 0.00 CITY OF ARDEN HILLS, MINNESOTA MISCELLANEOUS SUMMARY EXPENDITURE ANALYSIS 2016 2017 2019 2016 ACTUAL 2017 ACTUAL 2018 ORIGINAL BUDGET 2019 ORIGINAL BUDGET 0 200 400 600 800 ThousandsExpenditures 24 CITY OF ARDEN HILLS, MINNESOTA Function: Unallocated 101 Activity:Transfers 49300 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services - - - - Other Charges 775,121 340,000 420,000 420,000 Total 775,121$ 340,000$ 420,000$ 420,000$ Percent Change (-56.1%) 23.5% 0.0% Expenditures by Classification 2019 includes a transfer of $50,000 to fund Equipment Replacement, $50,000 to fund Public Safety Capital, $120,000 to fund EDA activities, and $200,000 to the PIR Fund. 2019 BUDGET Fund # : Activity # : The transfers to other funds budget is utilized to account for the transfer of general fund revenues to other funds within the City financial structure. 1. To build reserves for capital equipment replacement. 2. To subsidize infrastructure improvements. Budget constraints. 100% Personnel Services Commodities Contractual Services Other Charges 25 2018 to 2019 2018 to 2019 2016 2017 2018 2019 Increase Increase SPECIAL REVENUE FUNDS Actual Actual Budget Budget (Decrease) (Decrease) REVENUES Cable TV Fund 136,879$              113,506$               105,000$               108,000$              3,000$                   2.86% EDA General Activities Fund 69,684                  99,309                   125,600                 123,500                (2,100)                    ‐1.67% EDA Revolving 2,652                    2,601                      3,000                      ‐                             (3,000)                    ‐100.00% EDA TIF Dist 3 Cottage Villas 74,064                  94,086                   72,000                   104,530                32,530                   45.18% EDA TIF Dist #4 Pres Homes 170,205                204,271                 150,700                 255,400                104,700                 69.48% TOTAL REVENUES 453,485$              513,774$               456,300$               591,430$              135,130$               29.61% EXPENDITURES Cable TV Fund 112,265$              113,148$               158,770$               172,770$              14,000$                 8.82% EDA General Activities Fund 72,645                  79,904                   217,437                 130,280                (87,157)                  ‐40.08% EDA Revolving ‐                             ‐                              ‐                              ‐                             ‐                              N/A EDA TIF Dist 3 Cottage Villas 1,894                    1,549                      4,725                      2,000                    (2,725)                    ‐57.67% EDA TIF Dist #4 Pres Homes 155,147                185,105                 139,525                 192,630                53,105                   38.06% TOTAL EXPENDITURES 341,951$              379,706$               520,457$               497,680$              (22,777)$                ‐4.38% NET CHANGES IN FUND BALANCE 111,534$ 134,068$ (64,157)$ 93,750$ 157,907$ FUND BALANCE JANUARY 1, 1,125,798$ 1,237,332$ 1,371,400$ 1,487,075$ FUND BALANCE DECEMBER 31 1,237,332$ 1,371,400$ 1,307,243$ 1,580,825$ 26 228 250 251 253 254 Cable TV EDA EDA  Revolving TIF #3 TIF #4 Total REVENUES Tax Increments ‐$             ‐$            ‐$            99,030$     253,900$  352,930$      Other Taxes 105,000      ‐              ‐              ‐              ‐              105,000         Investment Earnings 3,000           3,500         ‐              5,500          1,500         13,500           Transfers In ‐               120,000    ‐              ‐              ‐              120,000         TOTAL REVENUES 108,000$     123,500$  ‐$            104,530$   255,400$  591,430$      EXPENDITURES Personnel Expenses 61,730$       42,910$    ‐$            ‐$            ‐$            104,640$      Supplies and Materials 1,500          400            ‐              ‐              ‐              1,900             Other Services and Charges 69,540         46,970      ‐              2,000          192,630    311,140         Capital Expenditures 40,000         40,000      ‐              ‐              ‐              80,000           TOTAL EXPENDITURES 172,770$     130,280$  ‐$            2,000$       192,630$  497,680$      NET CHANGES IN FUND BALANCE (64,770)$    (6,780)$     ‐$            102,530$  62,770$    93,750$         FUND BALANCE JANUARY 1, 228,354       346,633     172,387     665,717    73,984       1,487,075     FUND BALANCE DECEMBER 31 163,584$     339,853$   172,387$   768,247$   136,754$   1,580,825$   27 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 228 Activity:Cable TV 41960 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 43,353$ 47,965$ 58,085$ 61,730$ Commodities - 1,285 - 1,500 Contractual Services 68,912 63,898 98,685 69,540 Capital Outlay - - 2,000 40,000 Other Charges - - - - Total 112,265$ 113,148$ 158,770$ 172,770$ Percent Change 0.8% 40.3% 8.8% Full-Time Equivalent positions - - 0.64 0.66 Expenditures by Classification The 2019 budget has increased overall by 8.8%. The $40,000 in Capital Outlay is needed to start updating the audio/video equipment at City Hall. An additional $40,000 will be budgeted in 2020. 2019 BUDGET Fund # : Activity # : This Special Revenue Fund accounts for revenue and expenditures related to cable TV, internet, and other forms of communication. Revenue for this fund comes primarily from cable owner franchise fees. 1. Completion of the transferring of City files to Laserfiche. 2. Maintaining audio equipment in Council chambers. 1. Workloads and budget constraints. 2. Maintaining state-of-the-art equipment for Council meetings and televising. 36% 1%40% 23% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 28 CITY OF ARDEN HILLS, MINNESOTA Function:Economic Development 250 Activity:EDA General 47300 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 42,842$ 33,609$ 70,550$ 42,910$ Commodities 290 290 650 400 Contractual Services 29,513 44,358 66,237 46,970 Capital Outlay - 1,647 80,000 40,000 Other Charges - - - - Total 72,645$ 79,904$ 217,437$ 130,280$ Percent Change 10.0% 172.1% (-40.1%) Full-Time Equivalent positions - - 0.36 0.33 Expenditures by Classification Historically, the revenue to this fund has been primarily excess increment and interest income with transfers from the General Fund. A transfer was made in 2012 and 2013 for the Conduit Debt revenue received in 2011 and 2012 from the Presbyterian Homes project. The tax increment excess funding source expired in 2015. Transfers from the General Fund are now the prime funding source. An administrative charge was established in 2008 and all funds are charged back for overhead costs associated with Administration, Finance and Administrative Services, and Government Building departments in the General Fund. Other costs such as auditing, financial software, IT and insurance have been allocated to this fund also. Capital outlay relates to Gateway Signs. 2019 BUDGET Fund # : Activity # : This Special Revenue Fund accounts for general administration activities that are not specific to any individual Tax Increment Financing (TIF) District, as well as activities associated with the Economic Development Commission and Economic Development Authority. 1. Consider placement and construction of Gateway Signs. 2. Consider the use of TIF District 3 funds for low to moderate housing needs. 3. Review the operating budget and identify a sustainable funding source. 4. Continue to grow and evolve the business retention program. 1. Consistent administration of the City's polices, plan, ordinances, guidelines, statues, etc. 2. Promotion of available industrial property. 33% 36% 31% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 29 CITY OF ARDEN HILLS, MINNESOTA Function:Economic Development 251 Activity:EDA Revolving Loan 47306 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services - - - - Capital Outlay - - - - Other Charges - - - - Total -$ -$ -$ -$ Percent Change 0.0% 0.0% 0.0% Expenditures by Classification There are currently no planned expenditures at this time. Activity in this fund would occur if the Economic Development Authority authorized a loan after an application is made. 2019 BUDGET Fund # : Activity # : This Special Revenue Fund was established to administer economic development loans. The primary revenue source is from investment income. To assist local businesses that meet the loan criteria established by the EDA. 1. The current economy is starting to rebounds and is slowly lending itself to expansion or improvements. 2. Promoting the program to the community businesses. Personnel Services Commodities Contractual Services Capital Outlay Other Charges 30 CITY OF ARDEN HILLS, MINNESOTA Function: Economic Development 253 Activity: TIF #3 Cottage Villas 47305 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services 1,894 1,549 4,725 2,000 Capital Outlay - - - - Other Charges - - - - Total 1,894$ 1,549$ 4,725$ 2,000$ Percent Change (-18.2%) 205.1% (-57.7%) Expenditures by Classification The City no longer has any obligations to pay the developer as of February 1, 2010. Only administrative costs have been planned for 2019. 2019 BUDGET Fund # : Activity # : TIF District No. 3, Cottage Villas Housing, was originally certified as a Housing District on May 10, 1993. This district is located on the east side of Cleveland Avenue, just south of County Road E-2/Cleveland Avenue intersection. This 64 unit Cottage Villas Apartment complex is available for low-moderate income seniors. Originally, this district was set to decertify on December 31, 2009. In December 2009, the City Council extended this district until December 31, 2019, to allow the City the possibility of using these funds for other affordable housing projects within the City. The City entered into a “pay-as-you-go” agreement with Cottage Villas of Arden Hills Limited Partnership on February 28, 1994. The Development Agreement called for the developer to be reimbursed for certain public development activities initially estimated at $834,286. Repayment to the developer would only be from tax increment actually received from the district. Payments were to be 90% of the tax increment received not-to- exceed a total annual payment of $57,557. The City is no longer obligated to make payments after February 1, 2010. Utilize available funds for low to moderate income housing projects. Ensure use of funds is consistent with TIF laws. 100% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 31 CITY OF ARDEN HILLS, MINNESOTA Function: Economic Development 254 Activity:TIF #4 Presbyterian Homes 47308 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services 155,147 185,105 139,525 192,630 Depreciation - - - - Other Charges - - - - Total 155,147$ 185,105$ 139,525$ 192,630$ Percent Change 19.3% (-24.6%) 38.1% Expenditures by Classification Increment was received starting in 2014 and is estimated for 2019. Payments are based on 75% of increment received to the developer and estimated for 2019. The only other charges budgeted are administrative charges. 2019 BUDGET Fund # : Activity # : TIF district No. 4, Presbyterian Homes, was established as a 15 year renewal and renovation district to facilitate the redevelopment of existing senior housing units and replacement of existing nursing home units. The first increment was received in 2014 with the districted expiring on December 31, 2029. Utilize funds for Presbyterian Homes project per the development agreement. Ensure compliance with TIF laws for uses of available funds. 100% Personnel Services Commodities Contractual Services Depreciation Other Charges 32 2018 to 2019 2018 to 2019 2016 2017 2018 2019 Increase Increase CAPITAL PROJECT FUNDS Actual Actual Budget Budget (Decrease) (Decrease) REVENUES Equipmt Bldg & Replacemt Fund 299,201$              317,265$               350,000$               360,000$              10,000$                 2.86% Park Fund ‐                             6,500                      ‐                              ‐                             ‐                              N/A Capital Improvement Fund (PIR)1,404,223             2,873,865              1,220,361              983,670                (236,691)                ‐19.40% Public Safety Cap Equip Fund 25,690                  24,591                   79,000                   74,000                  (5,000)                    ‐6.33% TCAAP Capital 148                        ‐                              ‐                              ‐                             ‐                              N/A TOTAL REVENUES 1,729,262$          3,222,222$           1,649,361$           1,417,670$          (231,691)$             ‐14.05% EXPENDITURES Equipmt Bldg & Replacemt Fund 155,798$              539,433$               473,500$               525,000$              51,500$                 10.88% Park Fund ‐                             ‐                              ‐                              ‐                             ‐                              N/A Capital Improvement Fund (PIR)631,073                532,786                 4,296,000              810,000                (3,486,000)            ‐81.15% Public Safety Cap Equip Fund 47,880                  100,215                 70,858                   73,450                  2,592                      3.66% TCAAP Capital 151,307                5,872                      15,000                   15,000                  ‐                              0.00% TOTAL EXPENDITURES 986,057$              1,178,306$           4,855,358$           1,423,450$          (3,431,908)$          ‐70.68% NET CHANGES IN FUND BALANCE 743,205$ 2,043,915$ (3,205,997)$ (5,780)$ 3,200,217$ FUND BALANCE JANUARY 1, 2,912,126$ 3,655,331$ 5,699,246$ 2,385,634$ FUND BALANCE DECEMBER 31 3,655,331$ 5,699,246$ 2,493,249$ 2,379,854$ 33 408 409 411 412 413 Equip & Bldg  Replacement Parks Capital (PIR) Public Safety  Capital TCAAP Capital Total REVENUES Special Assessments ‐$                       ‐$                       300,000$         ‐$                      ‐$                     300,000$         Intergovernmental ‐                     ‐                     308,670           ‐                   ‐                   308,670           Charges for Services ‐                     ‐                    ‐                    ‐                   ‐                  ‐                    Investment Earnings ‐                     ‐                    75,000              1,000               ‐                   76,000             Miscellaneous 10,000               ‐                     100,000           23,000             ‐                   133,000           Transfers In 350,000            ‐                     200,000           50,000             ‐                   600,000           TOTAL REVENUES 360,000$          ‐$                   983,670$         74,000$           ‐$                 1,417,670$     EXPENDITURES Supplies and Materials ‐$                       ‐$                      ‐$                      ‐$                      ‐$                    ‐$                 Other Services and Charges ‐                     ‐                    ‐                    ‐                   ‐                  ‐                    Capital Expenditures 525,000            ‐                     810,000           73,450             ‐                   1,408,450        Debt Service ‐                     ‐                    ‐                    ‐                    15,000            15,000             TOTAL EXPENDITURES 525,000$          ‐$                   810,000$         73,450$           15,000$         1,423,450$     NET CHANGES IN FUND BALANCE (165,000)$         ‐$                       173,670$         550$                 (15,000)$        (5,780)$            FUND BALANCE JANUARY 1, (382,769)           (29,516)            3,004,819        (41,538)            (165,362)        2,385,634        FUND BALANCE DECEMBER 31 (547,769)$         (29,516)$          3,178,489$      (40,988)$         (180,362)$      2,379,854$     34 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 408 Activity:Equipment & Building Replacement 48100 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services - - - - Capital Outlay 155,798 539,433 473,500 525,000 Other Charges - - - - Total 155,798$ 539,433$ 473,500$ 525,000$ Percent Change 246.2% (-12.2%) 10.9% Expenditures by Classification Anticipated 2019 expenses included the replacement or addition of a Easement Sewer Cleaning Machine, Camera trailer, Chiller and other equipment (see CIP). 2019 BUDGET Fund # : Activity # : This Capital Fund was created in 2008 with the intent of building a reserve to fund equipment replacement, building improvements, office equipment, and technology improvements. This use of the fund would level future levy spikes caused by acquisition of costly capital expenditures. A one-time transfer of $500,000 was done in 2008 from the General Fund to establish the reserve. Annual transfers from the General Fund and Enterprise Funds provide on-going revenues in addition to interest income. Provide adequate equipment to insure operations and services for the residents of Arden Hills. Budget constraints. 100% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 35 CITY OF ARDEN HILLS, MINNESOTA Function: Parks and Recreation 409 Activity: Parks 45200 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services - - - - Capital Outlay - - - - Other Charges - - - - Total -$ -$ -$ -$ Percent Change 0.0% 0.0% 0.0% Expenditures by Classification There is no budget for this fund in 2019. 2019 BUDGET Fund # : Activity # : This Fund was established for park/trail acquisition and development. Revenue for the Parks Fund comes from developer park dedication fees, contributions, state grants, and investment income. For the past few years, very little new funds have been contributed to this fund. As a result of the lack of new revenue, the balance in this fund is currently at a negative balance and no new projects have been budgeted for. This balance will be replenished either through new park dedication fees or a transfer from the Permanent Revolving Fund. 1. Playground structure replacement. 2. Mounds View High School trail connection. 3. Implementation of a Park Bench program. 1. Securing funding for improvements. 2. Adhering to grant requirements and local matches. 3. Budget constraints. Personnel Services Commodities Contractual Services Capital Outlay Other Charges 36 CITY OF ARDEN HILLS, MINNESOTA Function: Public Works 411 Activity:Capital Improvement (PIR)48500 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - 1,410 - - Contractual Services 516,635 231,736 - - Capital Outlay 114,438 299,640 4,296,000 810,000 Other Charges - - - - Total 631,073$ 532,786$ 4,296,000$ 810,000$ Percent Change (-15.6%) 706.3% (-81.1%) Expenditures by Classification The 2019 projects are listed in the proposed five-year capital improvement plan. 2019 BUDGET Fund # : Activity # : This fund was established to temporarily finance pavement management projects being partially financed by special assessments or for high cost improvements for which bonds have not been issued. In 2006, the Municipal Land and Buildings Fund, Non-Assessable Road Improvement Fund, and Capital Improvements Fund were consolidated into the PIR Fund. 1. To maintain the City's streets and roadways. 2. To maintain City infrastructure. Finding adequate funding resources for the various projects. 100% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 37 CITY OF ARDEN HILLS, MINNESOTA Function: Public Safety 412 Activity:Public Safety Capital Equipment 48120 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$-$-$-$ Commodities ---- Contractual Services ---- Depreciation 47,880 100,215 70,858 73,450 Other Charges ---- Total 47,880$ 100,215$ 70,858$ 73,450$ Percent Change 109.3% (-29.3%)3.7% Expenditures by Classification Expenditures have increased 3.7% based on the numbers provided by LJFD. A transfer from the General Fund has been established in this fund per staff recommendation. 2019 BUDGET Fund # : Activity # : This Capital Fund was created in 1995 with the intent of building a reserve to fund General Fund public safety capital equipment requirements. This use of the fund would level future levy spikes caused by acquisition of costly specialized police and fire capital requirements. Arden Hills pays for a portion (24.5%) of Lake Johanna Fire Department equipment according to a formula which has been updated for 2019, with the balance funded by the other member cities of Shoreview and North Oaks. Provide adequate equipment to insure public safety for the residents of Arden Hills. 1. Budget constraints. 2. Arden Hills is only one member on each of the joint powers boards. Decisions are not always made on what Arden Hills sees as important, but rather the group as a whole. 3. Due to the current economy, revenues may be impacted. 100% Personnel Services Commodities Contractual Services Depreciation Other Charges 38 CITY OF ARDEN HILLS, MINNESOTA Function: Economic Development 413 Activity:TCAAP Capital 41600 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services 136,307 5,872 - - Capital Outlay - - - - Other Charges 15,000 - 15,000 15,000 Total 151,307$ 5,872$ 15,000$ 15,000$ Percent Change (-96.1%) 155.4% 0.0% Expenditures by Classification Since the City’s private development partner pulled out of the project in April of 2009, Ramsey County purchased the property and established a Joint Development Authority (JDA) with the City. Revenues and expenditures are for City costs and future costs are not known at this time, except for $15,000 in interest payable to the PIR Fund. A budget amendment was done in 2014 to reclassify the City’s costs for infrastructure development under the JDA into the TCAAP Capital Fund. An interfund loan was made in 2013 from the PIR to be paid back as the property develops. 2019 BUDGET Fund # : Activity # : This fund was established to account for revenue and expenditure activity related to the City comprehensive re- use planning at the Twin Cities Army Ammunition Plant (TCAAP) site as it relates to infrastructure and re-use. 1. Coordination of the TCAAP redevelopment planning activities while continuing to meet the needs of the City of Arden Hills. 2. Work with Ramsey County through the Joint Development Authority (JDA). 1. Economic conditions. 2. Coordinating with multiple entities/players. 100% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 39 2018 to 2019 2018 to 2019 2016 2017 2018 2019 Increase Increase ENTERPRISE FUNDS Actual Actual Budget Budget (Decrease) (Decrease) REVENUES Licenses and Permits 3,572$            3,160$            5,500$            5,620$            120$                 2.18% Intergovernmental 85,571            24,655            20,000            24,040            4,040                20.20% Special Assessments 6,280               7,409               2,200               2,000               (200)                  ‐9.09% Investment Earnings 17,835            32,755            26,500            11,340            (15,160)            ‐57.21% Miscellaneous 11,637            23,032            10,000            22,790            12,790              127.90% Charges for Services 5,080,130       4,876,238       4,868,400       5,314,060       445,660           9.15% TOTAL REVENUES 5,205,026$    4,967,248$    4,932,600$    5,379,850$    447,250$         9.07% EXPENSES Personnel Expenses 874,139$        839,960$        967,125$        1,068,260$    101,135$         10.46% Supplies and Materials 20,751            106,310          38,000            48,200            10,200              26.84% Other Services and Charges 2,600,680       3,050,559       2,968,386       2,863,550       (104,836)          ‐3.53% Depreciation 461,270          488,881          475,000          543,650          68,650              14.45% Capital Expenditures ‐                       83,364            4,251,000       1,280,000       (2,971,000)       ‐69.89% Debt Service ‐                       ‐                       ‐                       91,300            91,300              N/A Transfers 230,765          230,765          300,000         300,000         ‐                        0.00% TOTAL EXPENSES 4,187,604$   4,799,840$   8,999,511$   6,194,960$   (2,804,551)$   ‐31.16% NET CHANGES IN FUND BALANCE 1,017,422$ 167,409$ (4,066,911)$ (815,110)$ 3,251,801$ FUND BALANCE JANUARY 1, 16,405,920$ 17,423,342$ 17,590,751$ 20,445,790$ FUND BALANCE DECEMBER 31 17,423,342$ 17,590,751$ 17,774,840$ 20,905,680$ 40 CITY OF ARDEN HILLS, MINNESOTA Function:Public Works 601 Activity:Water 49440 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 287,348$ 282,634$ 320,400$ 355,770$ Commodities 15,872 93,437 30,500 35,500 Contractual Services 1,530,246 1,700,440 1,640,686 1,663,240 Capital Outlay - 83,364 2,826,000 562,500 Other Charges 68,396 68,396 100,000 179,010 Total 1,901,862$ 2,228,272$ 4,917,586$ 2,796,020$ Percent Change 17.2% 120.7% (-43.1%) Full-Time Equivalent positions - - 3.24 3.49 Expenditures by Classification The 2019 operating budget is an increase of 3.2% from the previous year’s adopted budget and a decrease of 43.1% overall with capital outlay and debt service. Currently, capital expenses relate to upgrading a booster station, watermain replacement and a new utility communication system. An operating transfer ($100,000) has also been budgeted to the Equipment, Building, and Replacement Fund. 2019 BUDGET Fund # : Activity # : The Water Utility Fund is a self-sustaining fund, or enterprise fund of the City. The City maintains its own water distribution system. Water is purchased from the City of Roseville, who in turn, purchases water on a wholesale basis from St. Paul Regional Water Services. Metering devices are also maintained to account for usage. 1. Provide a safe and reliable water system for the users. 2. Maintain the water utility infrastructure including pipes, valves, hydrants and towers. 1. Staff time demands on many projects. 2. Aging water system. 3. Increased State and Federal regulations. 13%1% 60% 20%6% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 41 CITY OF ARDEN HILLS, MINNESOTA Function:Public Works 602 Activity:Sanitary Sewer 49490 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 358,231$ 340,181$ 389,800$ 427,470$ Commodities 3,962 11,190 2,500 7,700 Contractual Services 1,151,029 1,428,889 1,334,707 1,259,990 Capital Outlay - - 670,000 312,500 Other Charges 96,870 96,870 126,000 138,290 Total 1,610,091$ 1,877,129$ 2,523,007$ 2,145,950$ Percent Change 16.6% 34.4% (-14.9%) Full-Time Equivalent positions - - 3.81 4.05 Expenditures by Classification The 2019 operating budget is a decrease of 1.8% from the previous year’s adopted budget and an overall decrease of 14.9% with capital outlay and debt service. Capital outlay costs for 2019 are related to sewer lining, lift station rehabilitation and a new utility communication system. An operating transfer ($126,000) has also been budgeted to the Equipment, Building, and Replacement Fund. 2019 BUDGET Fund # : Activity # : The Sanitary Sewer Utility Fund is a self-sustaining fund, or enterprise fund of the City. The maintenance of the sanitary sewer lines and lift stations are the responsibility of the Public Works Department. The maintenance program involves inspections, flushing and cleaning of sewer lines and routine maintenance of the lift stations. Wastewater flows into the Metropolitan Council’s system to be treated. 1. Work to eliminate inflow and infiltration from the sanitary sewer system. 2. Maintain the sanitary sewer so as to provide dependable service for the users. 1. Ground water inflow and infiltration problems. 2. Aging system. 20% 59% 15%6% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 42 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 603 Activity: Recycling 49520 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 17,274$ 17,795$ 19,125$ 32,860$ Commodities - - - - Contractual Services 123,914 130,122 136,829 135,170 Capital Outlay - - - 5,000 Other Charges - - - - Total 141,188$ 147,917$ 155,954$ 173,030$ Percent Change 4.8% 5.4% 10.9% Full-Time Equivalent positions - - 0.23 0.29 Expenditures by Classification The 2019 operating budget is an increase of 10.9% from the previous year’s budget. The changes are primarily due to personnel costs and anticipated bin/cart purchases. 2019 BUDGET Fund # : Activity # : The City contracts with a private company to pick up recycling for residents within the City. The City of Arden Hills participates in a Joint Powers Agreement with Ramsey County to assist with funding the residential curbside recycling program. The County Department of Property Taxation directly places a city recycling fee on residents’ property tax statements. Ramsey County then collects the fees and distributes them to the City with the July and December tax settlements. Charges for recycling costs to residents include all costs associated with recycling including the cooperative spring and fall joint cleanup day effort with the City of Shoreview. Provide efficient and cost effective recycling for the residents of Arden Hills. Budget constraints. 19% 78% 3% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 43 CITY OF ARDEN HILLS, MINNESOTA Function: Public Works 604 Activity:Surface Water Management 49550 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 211,285$ 199,350$ 237,800$ 252,160$ Commodities 918 1,683 5,000 5,000 Contractual Services 256,762 279,990 331,164 348,800 Capital Outlay - - 755,000 400,000 Other Charges 65,499 65,499 74,000 74,000 Total 534,464$ 546,522$ 1,402,964$ 1,079,960$ Percent Change 2.3% 156.7% (-23.0%) Full-Time Equivalent positions - - 2.47 2.59 Expenditures by Classification The 2019 operating budget is an increase of 5.6% from the previous year’s budget and a decrease of 23.0% overall with capital outlay. The capital outlay budgeted for in 2019 includes a storm water project and the Karth Lake retaining wall. An operating transfer ($74,000) has also been budgeted to the Equipment, Building, and Replacement Fund. 2019 BUDGET Fund # : Activity # : The Surface Water Management Utility Fund is a self-sustaining fund, or enterprise fund of the City. The function of the Surface Water Management (SWM) utility is the collection, treatment and disposition of storm water as well as the maintenance of the storm sewers. The current fee structure is based upon zoning classification and parcel acreage. Collection of these fees is done through the utility billing process. 1. Maintain the storm water system including pipes and ponds in an appropriate manner. 2. Continue to make environmental improvements to the surface water system whenever cost-effectively possible. 1. Budget constraints. 2. Increased State and Federal regulations. 23% 32% 37% 7% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 44 2018 to 2019 2018 to 2019 2016 2017 2018 2019 Increase Increase INTERNAL SERVICE FUNDS Actual Actual Budget Budget (Decrease) (Decrease) REVENUES Investment Earnings 6,512$            6,116$            5,000$            ‐$                     (5,000)$           ‐100.00% Miscellaneous 22,837            6,711               20,290            ‐                       (20,290)           ‐100.00% Interfund Services 698,376          798,742          966,091          545,180          (420,911)         ‐43.57% TOTAL REVENUES 727,725$        811,569$        991,381$        545,180$        (446,201)$      ‐45.01% EXPENSES Personnel Expenses 110,206$        29,543$          53,345$          41,630$          (11,715)$         ‐21.96% Supplies and Materials 85,553            148,128          148,000          205,000          57,000            38.51% Other Services and Charges 583,810          727,937          794,873          330,680          (464,193)         ‐58.40% Capital Expenditures ‐                       ‐                       ‐                       ‐                       ‐                       N/A TOTAL EXPENSES 779,569$        905,608$        996,218$        577,310$        (418,908)$      ‐42.05% NET CHANGES IN FUND BALANCE (51,844)$ (94,039)$ (4,837)$ (32,130)$ (27,293)$ FUND BALANCE JANUARY 1, 478,951$ 427,107$ 333,069$ 398,592$ FUND BALANCE DECEMBER 31 427,107$ 333,069$ 328,232$ 366,462$ 45 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 725 Activity: Risk Management 49800 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 8,433$ 8,649$ 11,825$ -$ Commodities 205 - - - Contractual Services 378,417 346,271 421,537 33,730 Capital Outlay - - - - Other Charges - - - - Total 387,054$ 354,920$ 433,362$ 33,730$ Percent Change (-8.3%) 22.1% (-92.2%) Full-Time Equivalent positions - - 0.10 - Expenditures by Classification Will discontinue the entry for employee benefits to this fund as it had no effect on the financial statements. Will continue to accumulate funds to cover potential future insurance claims. 2019 BUDGET Fund # : Activity # : This Fund was established to pool dividends received from the League of Minnesota Cities for positive claims experience. This fund tracks dividend revenues and deductible costs for claims. The goal of this fund is to build a fund balance that would allow the City to increase deductible limits in order to reduce premium costs. Dividends received from the health insurance Co-op are also deposited in this fund to use for employee wellness activities and to supplement the City’s contribution to health/dental insurance. 1. Cover deductible costs on claims. 2. Establish employee Wellness programs to minimize health insurance costs. Maintain the proper level of insurance coverage and deductibles to assure the best possible coverage at the lowest possible cost. 100% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 46 CITY OF ARDEN HILLS, MINNESOTA Function: Public Works 726 Activity: Engineering 49600 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 87,918$ 5,065$ 15,120$ 15,920$ Commodities - - - - Contractual Services 17,599 142,945 120,961 42,500 Depreciation - - - - Other Charges - - - - Total 105,518$ 148,010$ 136,081$ 58,420$ Percent Change 40.3% (-8.1%) (-57.1%) Full-Time Equivalent positions - - 0.11 0.11 Expenditures by Classification This was a new fund in 2012. Previously City Engineer services were provided by the City of Roseville. The budgeted costs in this department are comparable to the engineering contract the City previously held with Roseville. The costs are charged back to the other funds based on usage per fund, as was previously done when contracting with Roseville. 2019 BUDGET Fund # : Activity # : The Engineering Fund is a self-sustaining fund, or internal service fund of the City. The Assistant Engineer performs work on various City projects, reviews development plans, represents the City at various meetings on projects which are County or State led. Detailed records are kept of time and the costs are charged out to various projects, escrow accounts or City departments. 1. Provide Engineering services to the City. 2. Look out for the City's best interests in projects involving multiple jurisdictions. 3. Provide review of new developments and projects. Provide cost effective services vs. using an independent contractor. 27% 73% Personnel Services Commodities Contractual Services Depreciation Other Charges 47 CITY OF ARDEN HILLS, MINNESOTA Function:Public Works 727 Activity:Central Garage 49700 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 7,596$ 9,136$ 20,600$ 20,880$ Commodities 74,306 138,051 148,000 175,000 Contractual Services 58,695 103,659 85,388 70,270 Capital Outlay - - - - Other Charges - - - - Total 140,597$ 250,846$ 253,988$ 266,150$ Percent Change 78.4% 1.3% 4.8% Full-Time Equivalent positions - - 0.16 0.16 Expenditures by Classification This was a new fund in 2013. Previously these services were split into all five public works departments, Streets, Parks, Water, Sanitary Sewer, and Surface Water Management. Setting up one fund to manage these costs is more effective and will save administrative time. The total impact is the same as if budgeting these costs across each individual fund. 2019 BUDGET Fund # : Activity # : The Central Garage and Equipment Fund is a self-sustaining fund, or internal service fund of the City. The Public Works Department works on Streets, Parks, Water, Sanitary Sewer, and Surface Water Management. All costs are compiled in this fund and charged out to the departments based on usage. 1. Maintain cost effective control of multi-purpose department. 2. Manage costs involving multiple departments. 1. Aging equipment. 2. Balance the Public Works Department needs with available funds. 3. Managing an effective cost allocation structure. 8% 66% 26% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 48 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 728 Activity:Technology 49900 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 6,259$ 6,694$ 5,800$ 4,830$ Commodities 11,042 10,077 - 30,000 Contractual Services 129,099 135,062 166,987 184,180 Capital Outlay - - - - Other Charges - - - - Total 146,400$ 151,833$ 172,787$ 219,010$ Percent Change 3.7% 13.8% 26.8% Full-Time Equivalent positions - - 0.05 0.04 Expenditures by Classification This was a new fund in 2013. Previously these services were split into all departments. Setting up one fund to manage these costs is more effective and will save administrative time. The total impact is the same as if budgeting these costs across each individual fund. 2019 BUDGET Fund # : Activity # : The Technology Fund is a self-sustaining fund, or internal service fund of the City. All departments use technology. All costs are compiled in this fund and charged out to the departments based on usage. 1. Maintain cost effective control of multi-purpose department. 2. Manage costs involving multiple departments. 1. Aging equipment. 2. Balance department needs with available funds. 3. Managing an effective cost allocation structure. 2%14% 84% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 49 Page Department Summary 1 Funding Source Summary 4 Sources and Uses of Fund 7 Additional Information and Pictures 14 CITY OF ARDEN HILLS 2019 PROPOSED CIP 2019‐2023 November 19, 2018 Capital Improvement Plan City of Arden Hills, Minnesota DEPARTMENT SUMMARY 2019 2023thru Total2019 2020 2021 2022 2023Department Economic Development 326,13040,000 246,130 40,000 Equipment 785,000295,000 10,000 262,000 203,000 15,000 Government Buildings 430,000230,000 50,000 50,000 50,000 50,000 Parks Department 1,115,000510,000 120,000 245,000 120,000 120,000 Public Safety 411,15973,451 57,918 35,525 189,140 55,125 Sanitary Sewer Department 2,465,000325,000 1,560,000 480,000 100,000 Street Department 8,050,000300,000 5,250,000 2,500,000 Surface Water Management Dept 850,000400,000 100,000 150,000 100,000 100,000 Water Department 8,100,000550,000 2,250,000 5,050,000 250,000 2,723,451 9,397,918 6,518,655 3,512,140 380,125 22,532,289TOTAL Thursday, November 8, 2018Produced Using the Plan-It Capital Planning Software 1 Capital Improvement Plan City of Arden Hills, Minnesota PROJECTS BY DEPARTMENT 2019 2023thru Total2019 2020 2021 2022 2023DepartmentProject # Priority Economic Development 19-EDA-001 326,13040,000 246,130 40,000Gateway Signs n/a 326,13040,000 246,130 40,000Economic Development Total Equipment 19-Eqp-001 70,00070,000Replace Easement Sewer Cleaning Machine (Unit 310) 3 19-Eqp-003 10,00010,000Replace 2005 Felling Trailer Unit (414)4 19-Eqp-004 16,00016,000Bobcat milling attachment 3 19-Eqp-007 125,000125,000Replace Camera Trailer 4 19-EqpV-002 55,00055,000Replace 2008 F-350 Pick-up w/plow (unit 430)4 19-Eqpv-008 29,00029,000Add 1/2 Ton Truck 3 20-Eqp-001 30,00015,000 15,000Add Two Toro "Z" Lawn Mowers (TCAAP)3 20-Eqp-004 10,00010,000Add Felling Trailer (TCAAP)3 20-EqpV-001 250,000125,000 125,000Add Plow Truck w/Plow, Wing, Sander (TCAAP)4 20-EqpV-002 82,00082,000Add One-Ton Truck w/Plow and Sander (TCAAP)4 20-EqpV-004 30,00030,000Add Pick-up Truck (TCAAP)3 21-EqpV-003 42,00042,000Add F350 Pick-up with Lift Gate (TCAAP)4 22-EqpV-002 36,00036,000Building Inspector Vehicle n/a 785,000295,000 10,000 262,000 203,000 15,000Equipment Total Government Buildings 19-Bldg-005 430,000230,000 50,000 50,000 50,000 50,000City Hall Maintenance 2 430,000230,000 50,000 50,000 50,000 50,000Government Buildings Total Parks Department 19-Park-001 420,000175,000 125,000 120,000Hard Court Reconstruction 3 19-Park-002 155,000155,000Hazelnut Park Improvements 3 19-Park-003 540,000180,000 120,000 120,000 120,000Playground Structure Replacement 3 1,115,000510,000 120,000 245,000 120,000 120,000Parks Department Total Public Safety 19-Pub-001 37,53416,562 7,007 8,575 5,390LJFD General Equipment n/a 19-Pub-002 143,32533,075 35,525 19,600 55,125LJFD Rescue/Chief/Utility Vehicle Replacement n/a 19-Pub-004 46,55023,814 15,386 7,350LJFD Station Capital n/a 22-Pub-001 183,750183,750LJFD Engine/Ladder Replacement n/a 411,15973,451 57,918 35,525 189,140 55,125Public Safety Total Sanitary Sewer Department 19-Sew-001 340,000100,000 60,000 80,000 100,000Lift Station Rehabilitation 3 19-Sew-002 800,000200,000 200,000 400,000Sewer Lining/Rehabilitation 3 19-Sew-003 125,00025,000 100,000Utility Communication System 3 20-Sew-001 1,200,0001,200,000TCAAP Trunk Sanitary Sewer & Lift Station 3 Thursday, November 8, 2018Produced Using the Plan-It Capital Planning Software 2 Total2019 2020 2021 2022 2023DepartmentProject # Priority 2,465,000325,000 1,560,000 480,000 100,000Sanitary Sewer Department Total Street Department 20-Str-004 2,750,000300,000 2,450,000Old Snelling Ave PMP w/ Intersection Impr at CR E 2 20-Str-005 5,000,0002,500,000 2,500,000Future PMP 2 20-Str-006 300,000300,000Lexington Improvements 2 8,050,000300,000 5,250,000 2,500,000Street Department Total Surface Water Management Dept 19-Storm-001 300,000300,000Karth Lake Shoreline retaining wall 2 19-Storm-002 550,000100,000 100,000 150,000 100,000 100,000Storm Pond and Outfall Maintenance 2 850,000400,000 100,000 150,000 100,000 100,000Surface Water Management Dept Total Water Department 19-W-001 300,000300,000Booster Station Repair/Upgrade - Roseville 2 19-W-002 1,000,000250,000 250,000 250,000 250,000Watermain Replacement 3 20-W-001 1,000,0001,000,000TCAAP New Booster Station 3 20-W-005 1,000,0001,000,000TCAAP Trunk Water Improvements (Spine Road)3 21-W-003 4,800,0004,800,000TCAAP Water Tower 3 8,100,000550,000 2,250,000 5,050,000 250,000Water Department Total GRAND TOTAL 22,532,2892,723,451 9,397,918 6,518,655 3,512,140 380,125 Thursday, November 8, 2018Produced Using the Plan-It Capital Planning Software 3 Capital Improvement Plan City of Arden Hills, Minnesota FUNDING SOURCE SUMMARY 2019 thru 2023 TotalSource2019 2020 2021 2022 2023 Assessments 240,000240,000 Capital Improvement Funds (PIR)6,075,000810,000 3,280,000 245,000 1,620,000 120,000 EDA General Fund 326,13040,000 246,130 40,000 Equipment/Building Replacement Fund 1,205,000515,000 60,000 312,000 253,000 65,000 Public Safety Capital Fund 411,15973,451 57,918 35,525 189,140 55,125 Ramsey County 750,000750,000 Sanitary Sewer Utility Fund 2,002,500312,500 710,000 480,000 500,000 Surface Water Mgmt Utility Funds 1,350,000400,000 400,000 150,000 300,000 100,000 TCAAP -WAC/SAC Charges 8,000,0003,200,000 4,800,000 Trade-In Value 10,00010,000 Water Utility Funds 2,162,500562,500 700,000 250,000 650,000 2,723,451 9,397,918 6,518,655 3,512,140 380,125 22,532,289GRAND TOTAL Thursday, November 8, 2018Produced Using the Plan-It Capital Planning Software 4 Capital Improvement Plan City of Arden Hills, Minnesota PROJECTS BY FUNDING SOURCE 2019 2023thru TotalSource Project # Priority 2019 2020 2021 2022 2023 Assessments 20-Str-004 240,000240,000Old Snelling Ave PMP w/ Intersection Impr at CR E 2 240,000240,000Assessments Total Capital Improvement Funds (PIR) 19-Park-001 420,000175,000 125,000 120,000Hard Court Reconstruction 3 19-Park-002 155,000155,000Hazelnut Park Improvements 3 19-Park-003 540,000180,000 120,000 120,000 120,000Playground Structure Replacement 3 20-Str-004 1,660,000300,000 1,360,000Old Snelling Ave PMP w/ Intersection Impr at CR E 2 20-Str-005 3,000,0001,500,000 1,500,000Future PMP 2 20-Str-006 300,000300,000Lexington Improvements 2 6,075,000810,000 3,280,000 245,000 1,620,000 120,000Capital Improvement Funds (PIR) Total EDA General Fund 19-EDA-001 326,13040,000 246,130 40,000Gateway Signs n/a 326,13040,000 246,130 40,000EDA General Fund Total Equipment/Building Replacement Fun 19-Bldg-005 430,000230,000 50,000 50,000 50,000 50,000City Hall Maintenance 2 19-Eqp-001 70,00070,000Replace Easement Sewer Cleaning Machine (Unit 310) 3 19-Eqp-003 10,00010,000Replace 2005 Felling Trailer Unit (414)4 19-Eqp-004 16,00016,000Bobcat milling attachment 3 19-Eqp-007 125,000125,000Replace Camera Trailer 4 19-EqpV-002 45,00045,000Replace 2008 F-350 Pick-up w/plow (unit 430)4 19-Eqpv-008 29,00029,000Add 1/2 Ton Truck 3 20-Eqp-001 30,00015,000 15,000Add Two Toro "Z" Lawn Mowers (TCAAP)3 20-Eqp-004 10,00010,000Add Felling Trailer (TCAAP)3 20-EqpV-001 250,000125,000 125,000Add Plow Truck w/Plow, Wing, Sander (TCAAP)4 20-EqpV-002 82,00082,000Add One-Ton Truck w/Plow and Sander (TCAAP)4 20-EqpV-004 30,00030,000Add Pick-up Truck (TCAAP)3 21-EqpV-003 42,00042,000Add F350 Pick-up with Lift Gate (TCAAP)4 22-EqpV-002 36,00036,000Building Inspector Vehicle n/a 1,205,000515,000 60,000 312,000 253,000 65,000Equipment/Building Replacement Fund Total Public Safety Capital Fund 19-Pub-001 37,53416,562 7,007 8,575 5,390LJFD General Equipment n/a 19-Pub-002 143,32533,075 35,525 19,600 55,125LJFD Rescue/Chief/Utility Vehicle Replacement n/a 19-Pub-004 46,55023,814 15,386 7,350LJFD Station Capital n/a Thursday, November 8, 2018Produced Using the Plan-It Capital Planning Software 5 TotalSource Project # Priority 2019 2020 2021 2022 2023 22-Pub-001 183,750183,750LJFD Engine/Ladder Replacement n/a 411,15973,451 57,918 35,525 189,140 55,125Public Safety Capital Fund Total Ramsey County 20-Str-004 750,000750,000Old Snelling Ave PMP w/ Intersection Impr at CR E 2 750,000750,000Ramsey County Total Sanitary Sewer Utility Fund 19-Sew-001 340,000100,000 60,000 80,000 100,000Lift Station Rehabilitation 3 19-Sew-002 800,000200,000 200,000 400,000Sewer Lining/Rehabilitation 3 19-Sew-003 62,50012,500 50,000Utility Communication System 3 20-Str-005 800,000400,000 400,000Future PMP 2 2,002,500312,500 710,000 480,000 500,000Sanitary Sewer Utility Fund Total Surface Water Mgmt Utility Funds 19-Storm-001 300,000300,000Karth Lake Shoreline retaining wall 2 19-Storm-002 550,000100,000 100,000 150,000 100,000 100,000Storm Pond and Outfall Maintenance 2 20-Str-004 100,000100,000Old Snelling Ave PMP w/ Intersection Impr at CR E 2 20-Str-005 400,000200,000 200,000Future PMP 2 1,350,000400,000 400,000 150,000 300,000 100,000Surface Water Mgmt Utility Funds Total TCAAP -WAC/SAC Charges 20-Sew-001 1,200,0001,200,000TCAAP Trunk Sanitary Sewer & Lift Station 3 20-W-001 1,000,0001,000,000TCAAP New Booster Station 3 20-W-005 1,000,0001,000,000TCAAP Trunk Water Improvements (Spine Road) 3 21-W-003 4,800,0004,800,000TCAAP Water Tower 3 8,000,0003,200,000 4,800,000TCAAP -WAC/SAC Charges Total Trade-In Value 19-EqpV-002 10,00010,000Replace 2008 F-350 Pick-up w/plow (unit 430) 4 10,00010,000Trade-In Value Total Water Utility Funds 19-Sew-003 62,50012,500 50,000Utility Communication System 3 19-W-001 300,000300,000Booster Station Repair/Upgrade - Roseville 2 19-W-002 1,000,000250,000 250,000 250,000 250,000Watermain Replacement 3 20-Str-005 800,000400,000 400,000Future PMP 2 2,162,500562,500 700,000 250,000 650,000Water Utility Funds Total 22,532,2892,723,451 9,397,918 6,518,655 3,512,140 380,125GRAND TOTAL Thursday, November 8, 2018Produced Using the Plan-It Capital Planning Software 6 Capital Improvement Plan City of Arden Hills, Minnesota SOURCES AND USES OF FUNDS 2019 2023thru Capital Improvement Funds (PIR) Source 2019 2020 2021 2022 2023 3,004,818 3,178,488 837,849 1,532,210 851,571Beginning Balance Revenues and Other Fund Sources Revenue 100,000 100,000 100,000 100,000 100,000Donations - Bethel 300,000 300,000 300,000 300,000 300,000Estimated Rev from Assessments 75,000 75,000 75,000 75,000 75,000Interest Income 308,670 264,361 264,361 264,361 264,361State Aid Funding 783,670 739,361 739,361 739,361 739,361Total Other Fund Sources 200,000 200,000 200,000 200,000 200,000Transfer from General Fund 200,000 200,000 200,000 200,000 200,000Total 3,988,488 4,117,849 1,777,210 2,471,571 1,790,932Total Funds Available 983,670 939,361 939,361 939,361 939,361Total Revenues and Other Fund Sources Expenditures and Uses Capital Projects & Equipment Parks Department (175,000)0 (125,000)0 (120,000)Hard Court Reconstruction 19-Park-001 (155,000)0 0 0 0Hazelnut Park Improvements 19-Park-002 (180,000) (120,000) (120,000) (120,000)0Playground Structure Replacement 19-Park-003 (510,000) (120,000) (245,000) (120,000) (120,000)Total Street Department (300,000) (1,360,000) 0 0 0Old Snelling Ave PMP w/ Intersection Impr at CR E 20-Str-004 0 (1,500,000) 0 (1,500,000)0Future PMP 20-Str-005 0 (300,000) 0 0 0Lexington Improvements 20-Str-006 (300,000) (3,160,000) 0 (1,500,000)0Total (810,000) (3,280,000) (245,000) (1,620,000) (120,000)Total Expenditures and Uses 3,178,488 837,849 1,532,210 851,571 1,670,932Ending Balance 173,670 (2,340,639) 694,361 (680,639) 819,361Change in Fund Balance Thursday, November 8, 2018Produced Using the Plan-It Capital Planning Software 7 EDA General Fund Source 2019 2020 2021 2022 2023 346,633 339,853 370,363 151,453 175,803Beginning Balance Revenues and Other Fund Sources Revenue 3,500 3,500 3,000 3,000 3,000Miscellaneous Revenues 3,500 3,500 3,000 3,000 3,000Total Other Fund Sources 120,000 120,000 120,000 120,000 120,000Transfer from General Fund 120,000 120,000 120,000 120,000 120,000Total 470,133 463,353 493,363 274,453 298,803Total Funds Available 123,500 123,500 123,000 123,000 123,000Total Revenues and Other Fund Sources Expenditures and Uses Capital Projects & Equipment Economic Development (40,000)0 (246,130)0 (40,000)Gateway Signs 19-EDA-001 (40,000)0 (246,130)0 (40,000)Total Other Uses (90,280) (92,990) (95,780) (98,650) (101,610)Operating Expenditures (90,280) (92,990) (95,780) (98,650) (101,610)Total (130,280) (92,990) (341,910) (98,650) (141,610)Total Expenditures and Uses 339,853 370,363 151,453 175,803 157,193Ending Balance (6,780) 30,510 (218,910) 24,350 (18,610)Change in Fund Balance Thursday, November 8, 2018Produced Using the Plan-It Capital Planning Software 8 Equipment/Building Replacement Fund Source 2019 2020 2021 2022 2023 (382,769) (547,769) (257,769) (219,769) (122,769)Beginning Balance Revenues and Other Fund Sources Other Fund Sources 50,000 50,000 50,000 50,000 50,000Transfer from General Fund 126,000 126,000 126,000 126,000 126,000Transfer from Sanitary Sewer Fund 74,000 74,000 74,000 74,000 74,000Transfer from Surface Water Fund 100,000 100,000 100,000 100,000 100,000Transfer from Water Fund 350,000 350,000 350,000 350,000 350,000Total (32,769) (197,769) 92,231 130,231 227,231Total Funds Available 350,000 350,000 350,000 350,000 350,000Total Revenues and Other Fund Sources Expenditures and Uses Capital Projects & Equipment Equipment (70,000)0 0 0 0Replace Easement Sewer Cleaning Machine (Unit 310) 19-Eqp-001 0(10,000) 0 0 0Replace 2005 Felling Trailer Unit (414)19-Eqp-003 (16,000)0 0 0 0Bobcat milling attachment 19-Eqp-004 (125,000)0 0 0 0Replace Camera Trailer 19-Eqp-007 (45,000)0 0 0 0Replace 2008 F-350 Pick-up w/plow (unit 430)19-EqpV-002 (29,000)0 0 0 0Add 1/2 Ton Truck 19-Eqpv-008 0 0 (15,000)0 (15,000)Add Two Toro "Z" Lawn Mowers (TCAAP)20-Eqp-001 0 0 (10,000)0 0Add Felling Trailer (TCAAP)20-Eqp-004 0 0 (125,000) (125,000)0Add Plow Truck w/Plow, Wing, Sander (TCAAP)20-EqpV-001 0 0 (82,000)0 0Add One-Ton Truck w/Plow and Sander (TCAAP)20-EqpV-002 0 0 (30,000)0 0Add Pick-up Truck (TCAAP)20-EqpV-004 0 0 0 (42,000)0Add F350 Pick-up with Lift Gate (TCAAP)21-EqpV-003 0 0 0 (36,000)0Building Inspector Vehicle 22-EqpV-002 (285,000) (10,000) (262,000) (203,000) (15,000)Total Government Buildings (230,000) (50,000) (50,000) (50,000) (50,000)City Hall Maintenance 19-Bldg-005 (230,000) (50,000) (50,000) (50,000) (50,000)Total (515,000) (60,000) (312,000) (253,000) (65,000)Total Expenditures and Uses (547,769) (257,769) (219,769) (122,769) 162,231Ending Balance (165,000) 290,000 38,000 97,000 285,000Change in Fund Balance Thursday, November 8, 2018Produced Using the Plan-It Capital Planning Software 9 Public Safety Capital Fund Source 2019 2020 2021 2022 2023 (41,538) (40,989) (24,907) 13,568 (101,572)Beginning Balance Revenues and Other Fund Sources Revenue 1,000 3,000 3,000 3,000 3,000Interest Revenue 1,000 3,000 3,000 3,000 3,000Total Other Fund Sources 23,000 21,000 21,000 21,000 21,000Charitable Gambling 50,000 50,000 50,000 50,000 50,000Transfer from General Fund 73,000 71,000 71,000 71,000 71,000Total 32,462 33,011 49,093 87,568 (27,572)Total Funds Available 74,000 74,000 74,000 74,000 74,000Total Revenues and Other Fund Sources Expenditures and Uses Capital Projects & Equipment Public Safety (16,562) (7,007) (8,575) (5,390)0LJFD General Equipment 19-Pub-001 (33,075) (35,525) (19,600)0 (55,125)LJFD Rescue/Chief/Utility Vehicle Replacement 19-Pub-002 (23,814) (15,386) (7,350)0 0LJFD Station Capital 19-Pub-004 0 0 0 (183,750)0LJFD Engine/Ladder Replacement 22-Pub-001 (73,451) (57,918) (35,525) (189,140) (55,125)Total (73,451) (57,918) (35,525) (189,140) (55,125)Total Expenditures and Uses (40,989) (24,907) 13,568 (101,572) (82,697)Ending Balance 549 16,082 38,475 (115,140) 18,875Change in Fund Balance Thursday, November 8, 2018Produced Using the Plan-It Capital Planning Software 10 Sanitary Sewer Utility Fund Source 2019 2020 2021 2022 2023 (468,547) (465,587) (808,607) (836,637) (853,857)Beginning Balance Revenues and Other Fund Sources Revenue 1,973,450 2,095,010 2,230,860 2,308,840 2,389,550Operating Revenue 1,973,450 2,095,010 2,230,860 2,308,840 2,389,550Total 1,504,903 1,629,423 1,422,253 1,472,203 1,535,693Total Funds Available 1,973,450 2,095,010 2,230,860 2,308,840 2,389,550Total Revenues and Other Fund Sources Expenditures and Uses Capital Projects & Equipment Sanitary Sewer Department (100,000) (60,000) (80,000) (100,000)0Lift Station Rehabilitation 19-Sew-001 (200,000) (200,000) (400,000)0 0Sewer Lining/Rehabilitation 19-Sew-002 (12,500) (50,000) 0 0 0Utility Communication System 19-Sew-003 (312,500) (310,000) (480,000) (100,000)0Total Street Department 0 (400,000) 0 (400,000)0Future PMP 20-Str-005 0 (400,000) 0 (400,000)0Total Other Uses (12,290) (36,750) (40,650) (39,450) (38,250)Debt Service (1,519,700) (1,565,280) (1,612,240) (1,660,610) (1,710,420)Operating Expenditures (126,000) (126,000) (126,000) (126,000) (126,000)Operating transfer to Equipment Fund (1,657,990) (1,728,030) (1,778,890) (1,826,060) (1,874,670)Total (1,970,490) (2,438,030) (2,258,890) (2,326,060) (1,874,670)Total Expenditures and Uses (465,587) (808,607) (836,637) (853,857) (338,977)Ending Balance 2,960 (343,020) (28,030) (17,220) 514,880Change in Fund Balance Thursday, November 8, 2018Produced Using the Plan-It Capital Planning Software 11 Surface Water Mgmt Utility Funds Source 2019 2020 2021 2022 2023 (57,996) (166,216) (280,866) (152,096) (180,296)Beginning Balance Revenues and Other Fund Sources Revenue 863,570 872,070 880,870 889,750 898,720Operating Revenue 863,570 872,070 880,870 889,750 898,720Total 805,574 705,854 600,004 737,654 718,424Total Funds Available 863,570 872,070 880,870 889,750 898,720Total Revenues and Other Fund Sources Expenditures and Uses Capital Projects & Equipment Street Department 0 (100,000) 0 0 0Old Snelling Ave PMP w/ Intersection Impr at CR E 20-Str-004 0 (200,000) 0 (200,000)0Future PMP 20-Str-005 0 (300,000) 0 (200,000)0Total Surface Water Management Dept (300,000)0 0 0 0Karth Lake Shoreline retaining wall 19-Storm-001 (100,000) (100,000) (150,000) (100,000) (100,000)Storm Pond and Outfall Maintenance 19-Storm-002 (400,000) (100,000) (150,000) (100,000) (100,000)Total Other Uses (497,790) (512,720) (528,100) (543,950) (560,270)Operating Exenditures (74,000) (74,000) (74,000) (74,000) (74,000)Transfer to Equipment Fund (571,790) (586,720) (602,100) (617,950) (634,270)Total (971,790) (986,720) (752,100) (917,950) (734,270)Total Expenditures and Uses (166,216) (280,866) (152,096) (180,296) (15,846)Ending Balance (108,220) (114,650) 128,770 (28,200) 164,450Change in Fund Balance Thursday, November 8, 2018Produced Using the Plan-It Capital Planning Software 12 Water Utility Funds Source 2019 2020 2021 2022 2023 546,719 395,269 27,439 218,309 122,019Beginning Balance Revenues and Other Fund Sources Revenue 2,384,550 2,530,750 2,692,800 2,865,350 2,922,870Operating Revenue 2,384,550 2,530,750 2,692,800 2,865,350 2,922,870Total 2,931,269 2,926,019 2,720,239 3,083,659 3,044,889Total Funds Available 2,384,550 2,530,750 2,692,800 2,865,350 2,922,870Total Revenues and Other Fund Sources Expenditures and Uses Capital Projects & Equipment Sanitary Sewer Department (12,500) (50,000) 0 0 0Utility Communication System 19-Sew-003 (12,500) (50,000) 0 0 0Total Street Department 0 (400,000) 0 (400,000)0Future PMP 20-Str-005 0 (400,000) 0 (400,000)0Total Water Department (300,000)0 0 0 0Booster Station Repair/Upgrade - Roseville 19-W-001 (250,000) (250,000) (250,000) (250,000)0Watermain Replacement 19-W-002 (550,000) (250,000) (250,000) (250,000)0Total Other Uses (79,010) (250,250) (248,150) (250,750) (248,050)Debt Service (1,794,490) (1,848,330) (1,903,780) (1,960,890) (2,019,710)Operating Expenditures (100,000) (100,000) (100,000) (100,000) (100,000)Transfer to Equipment Fund (1,973,500) (2,198,580) (2,251,930) (2,311,640) (2,367,760)Total (2,536,000) (2,898,580) (2,501,930) (2,961,640) (2,367,760)Total Expenditures and Uses 395,269 27,439 218,309 122,019 677,129Ending Balance (151,450) (367,830) 190,870 (96,290) 555,110Change in Fund Balance Thursday, November 8, 2018Produced Using the Plan-It Capital Planning Software 13 City Hall Chiller  1.The condensing unit we have now uses compressors in the outdoor unit to mechanically reject the heat from the refrigerant. The “cooled” refrigerant travels back through the lines to the AHU indoors, where it picks up heat from the building air, and moves it to the outdoor unit, creating the complete refrigeration cycle. The compressors on the current unit (or any refrigeration compressors for that matter) require oil to lubricate the components. Think of it much like a 2‐stroke engine where the oil is mixed directly with the gas, or refrigerant in this case. Oil is heavier than refrigerant, so it naturally wants to settle in the lowest point of the system. Because the condensing unit is located 1 story above the AHU, the lowest point is the coil in the AHU, not the condensing unit where the compressors are. There are double suction risers on the refrigerant lines to help with oil return in installations like this, but we’re naturally going to have issues regardless. 2.The current condensing unit is R‐22, which is being phased out by the government because of its global warming potential. The new condensing units use R‐410a. The two refrigerants don’t use the same pipe size, so to do the job right, we will need to replace all the piping in the refrigerant system, including the coil in the AHU itself (because a coil is just an extension of the piping in a compact cross sectional area). In summary, the current system will inherently have oil return issues back to the compressors because  of the setup, shortening the lifespan of the unit by some amount. We have to replace the refrigerant  piping anyway because of the refrigerant change, so why not install chilled water piping instead, install  the chiller outside, and have a more robust system in the end. A typical chiller system, properly cared for  will last 25‐30 years. A typical condensing unit system (without having oil return issues) will last 20‐25  years.   14 Royal Hills Tennis/BB Courts  15 Hazelnut Park Tennis Court  16 Hazelnut Park Basketball Court  17 Karth Lake Retaining Wall  18 2003 Camera Trailer 19 20 21 Page 1 of 3 AGENDA ITEM – 1B MEMORANDUM DATE: November 19, 2018 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, City Clerk SUBJECT: Draft 2019 Fee Schedule Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider Providing feedback on the proposed 2019 draft fee schedule. Background/Discussion The City Council annually establishes a fee schedule for administrative, building construction, liquor licensing, copying of maps and ordinances, park and recreation facility usage, planning and zoning, utilities, business licenses, false alarms, utility fees, and other miscellaneous permits and penalties that are enforced by the City. Below is a recap of the fee schedule changes in 2018 as well as those changes in 2017: Changes in 2018: • Increased Park and Recreation rental fees that included the following: athletic fields, warming house/rink, park pavilions, picnic tables, community garden plot, City Hall room rentals • Addition of right-of-way permit and fees for small cell wireless facilities • Addition of hydrant meter rental fees (deposit, monthly rental, water permit fee, state surcharge and applicable standard water consumption charge) • Addition of a mobile food unit/food truck license • Clarification of rental registration and renewal fee language • Utility use charges increased per rate study • Curbside recycling fees were reduced for 2018 due to a decrease in personnel costs and an increase in recycling revenue share in the 2018 budget Page 2 of 3 Changes in 2017: • Building permit reinspection fee and fire protection permit reinspection fee increased • Implementation of a tree contractor registration/license • Community garden plot fees increased • Addition of an administrative permit for commercial outdoor display and sales areas in the amount of $100.00 • Zoning permit language was modified to include decks under 30”, driveways, fences, sheds and temporary structures • Increased utility rates by 2% • Increased surface water charges by 3% Changes to the Fee Schedule are being recommended and are noted in red print on the attached draft 2019 Fee Schedule. Explanations for the proposed changes are provided below. Administrative (Sec. I) Staff added language from the private activity bonds so that fees are reflected in the fee schedule. Building Construction (Sec. II) Building permit fees shall be based according to the 2018 Minnesota State Statute 326B.153. Parks & Recreation (Sec. V) Staff recommends increases to the lighted ball field rentals (this was not increased in 2018 when other field rental charges were increased), warming house/ice rink rental, picnic pavilion rentals, picnic table rentals and community garden plots fees. In order to be more competitive with surrounding cities, staff recommends an increase to fees associated with the rental of the community room and the small conference room. Staff would also like input regarding the addition of a room rental charge during regular business hours (this has been free of charge) due to staff involvement with scheduling, coordination and room set up. Planning and Zoning (Sec. VI) The items and fees denoted in red on the draft Fee Schedule are not new but show up in red simply due to reformatting as a result of the addition of a new section for Public Works/Engineering section for fees previously that were included within the Planning and Zoning section. Public Works/Engineering (Sec. VII) Staff proposes adding a new section for Public Works/Engineering in order to separate the Right- of-Way and Erosion Control permits from the Planning and Zoning section. Page 2 of 3 Utility Use Charges (Sec. XIV) Staff proposes a 6.5% increase in utility rates/charges and a 1% increase to the surface water charges, per quarter. Staff also recommends adding the following language regarding winter averaging for sewer usage: To account for minimal or no consumption readings during the January – March measurement period, a Winter Averaging minimum will be set using a standard usage of 100 gallons per day based on a 30 day month: 100 gallons x 30 days x 3 months = 9,000 gallons per quarter. For April to December quarterly sewer billings, residential usage will be based on the lesser of actual consumption or 9,000 gallons. Recycling Fee (Sec. XV) City Council approved an increase to recycling fees per Resolution 2018-062 adopted on November 13, 2018 as follows: $51.50 per residential parcel with curbside recycling and $3.00 per residential parcel without curbside recycling. Attachments Attachment A: Redlined Version of Draft Ordinance 2018-004 – Appendix A – 2019 Fee Schedule Page 1 of 10 City of Arden Hills Ordinance 2018-0014 – Appendix A Amended 2018 2019 Fee Schedule I. Administrative Dogs/Cats – Licenses Two years (Pro-rated for second year @ $13.00) $30.00 Dogs/Cats – Duplicate Tags Each $6.50 Dogs/Cats – Boarding $22.00 per day Dogs/Cats – Impoundment Fee $50.00 Dogs/Cats – Surrender Fee Each $25.00 Dogs – Residential Kennel License Annual $21.00 Dogs – Dangerous Dog Fee Annual $500.00 Dogs – Potentially Dangerous Dog Fee Annual $250.00 Copying – Minutes, City Council Meetings Annual $69.00 Copying – Minutes, Planning Commission Meetings Annual $56.00 Copying – Agendas, City Council Meetings Annual $14.00 Copying – Agendas, Planning Commission Meetings Annual $7.00 Copying – Agenda Packets, City Council Meetings Annual Cost based on per sheet, staff labor, and postage Copying – Agenda Packets, Planning Commission Annual Cost based on per sheet, staff labor, and postage Copying – General Any Size $0.25 per side Assessment Search $53.00 per half hour Private Activity Revenue Bonds Non-refundable application fee $500.00 Annual Administrative Fee 1/8 of 1% (0.125%) of outstanding principal balance of the bonds for the life of the bonds Reimbursement of all City costs II. Building Construction Building Permits – Permit Fee Fees shall be based according to the 20178 State Statute 326B.153 and are determined by the City’s Building Official Building Permits – Plan Review Fee 65% of Building Permit Fee Building Permits – Re-inspection $63.25 per State Statute 326B.153 Page 2 of 10 Building Permits – Manufactured Home Location, Swimming Pools, and Demolition $55.00 + State Surcharge fee as outlined in State Statute 326B.148 Building Permits – Special Investigations 100% of Permit Fee State Surcharge – based on valuation Fee based on 20178 State Statute 326B.148 State Surcharge – Fixed Fees Fee based on State Statute 326B.148 Plumbing Permits – Minimum Fee $40.00 Plumbing Permits – Residential 1.25% of Project Value Plumbing Permits – Non- Residential 1.25% of Project Value + $50.00 Electrical Permits – Minimum Fee $40.00 Electrical Permits – Maximum Single Family Dwelling Fee $150.00 Electrical Permits – General See Exhibit “A” attached to fee schedule Mechanical Permits – Minimum Fee $40.00 Mechanical Permits – Residential 2% of Project Value Mechanical Permits – Non- Residential 1.25% of Project Value + $50.00 Fire Protection Permits – Permit Fee Fees shall be based according to the 20178 State Statute 326B.153 and are determined by the City’s Building Official Fire Protection Permits – Plan Review Fee 65% of Permit Fee Fire Protection Permits – Re- inspection $63.25 per State Statute 326B.153 III. Liquor Licensing On-sale 1,999 square feet (SF) or less $3,465.00 On-sale 2,000 (SF) – 2,999 (SF) $4,620.00 On-sale 3,000 (SF) – 3,999 (SF) $5,775.00 On-sale 4,000 (SF) or more $6,930.00 On-sale, Sunday $200.00 (340A.504 Subd. 3(b) limits $200 fee for Sunday sales) Off-sale $210.00 Club Fee $315.00 On-sale, Malt Beverage $126.00 Off-sale, Malt Beverage $42.00 On-sale, Wine $ 2,000.00 (340A.408 Subd. 2(c) limits fee to $2000 or half of on-sale license fee, whichever is less) Page 3 of 10 Strong Beer No Charge (as part of On-Sale Wine License) Investigation Fee $158.00 Minor Consumption Violation with Server Training First Violation $105.00 Second Violation $525.00 Third Violation $1,050.00 Fourth Violation $1,575.00 Minor Consumption Violation without Server Training First Violation $525.00 Second Violation $1,050.00 Third Violation $1,575.00 Fourth Violation $2,100.00 and may be subject to license revocation IV. Maps and Ordinances Zoning Ordinance Municipal Code Comprehensive Plan $0.25 per side Color Maps (8.5 x 11) $2.00 Color Maps (11 x 17) $4.00 Street Maps $2.00 As-Builts (11 x 17) Based on number of copies and staff time V. Parks & Recreation Youth Athletic Association Field Rental Per two hour time block $30.00 per time block + applicable tax Adult Club / Intramural Field Rental Per two hour time block $50.00 per time block + applicable tax Ball Field Rental, Unlighted Per two hour time block. Tournament fees are extra. $100.00 per time block + applicable tax Ball Field Rental, Lighted Per two hour time block. Tournament fees are extra. $84 125.00 per time block + applicable tax Ball Field Tournament Fee (Adult), Full Maintenance Includes all day maintenance staff on site $525.00 per day + $200.00 damage deposit + applicable tax Ball Field Tournament Fee (Adult), Minimum Maintenance Includes prep for fields and midday drag of fields $315.00 per day + $200.00 damage deposit + applicable tax Warming House Rental/Ice Rink Rental Only allowed during non-public use hours $450.00 per hour + $200.00 damage deposit + key deposit + applicable tax Picnic Shelters Available for reservation $0 Picnic Pavilions – Resident Includes up to five picnic tables $8595.00 per day + $200.00 damage deposit + applicable tax Picnic Pavilions – Non-Resident Includes up to five picnic tables $125150.00 per day + $200.00 damage deposit + applicable tax Picnic Pavilions – Resident Non-Profit Includes up to five picnic tables $5565.00 per day + $200.00 damage deposit Picnic Pavilions – Other Non-Profit Includes up to five picnic tables $90100.00 per day + $200.00 damage deposit Page 4 of 10 Additional Picnic Tables For every two extra tables $1520.00 + applicable tax* *fee waived for Night to Unite and other public events open to all Arden Hills residents Community Garden Plot – One Plot Annual $4045.00 + applicable tax Community Garden Plot – Second Plot Annual $2025.00 + applicable tax Room Rental – City Hall, Community Room Per Day (Scheduling a room after regular hours is contingent upon the presence of a city employee; In the event staff is not available, the City reserves the right to deny application). Regular business hour usage: No charge Army National Guard: No charge City Government: No charge Resident, Non-profit: $7585.00 Resident, For-profit: $101150.00 Non-Resident, Non-profit: $125.00 Non-Resident, For-profit: $150.00 (includes applicable tax) Room Rental – City Hall, Small Conference Room Per Day (Scheduling a room after regular hours is contingent upon the presence of a city employee; In the event staff is not available, the City reserves the right to deny application). Regular business hour usage: No charge Do we want to add a charge since staff time is involved with scheduling and set up? Army National Guard: No charge City Government: No charge Resident, Non-profit: $3545.00 Resident, For-profit: $4555.00 Non-Resident, Non-profit: $5565.00 Non-Resident, For-profit: $6575.00 (includes applicable tax) Room Rental – Damage Deposit Required $105125.00 Equipment Rental – DVD, VCR, T.V. $1120.00 + applicable tax VI. Planning and Zoning (Each separate land use request shall be charged a separate administrative fee and escrow even if submitted on the same application. Costs expended in reviewing and processing an application will be charged against the cash escrow and credited to the City. Charges to the escrow include planning and engineering staff time, City attorney and consulting fees, and mailing costs. If, at any time, a required cash escrow is depleted to less than 20% of its original amount, the applicant shall deposit additional funds in the cash escrow account as determined by the City. The escrow may be reduced or increased by the City Planner on a project by project basis.) Description Escrow Fees Initial Application Fees Preliminary Plat Administrative Fee $500 Escrow $1,000 Final Plat Administrative Fee $500 Escrow $1,000 Lot Split/Minor Subdivision (R-1 and R-2 only) Administrative Fee $350 Escrow $1,000 Page 5 of 10 Rezoning or TCAAP Regulating Plan Map Amendment Administrative Fee $350 Escrow $1,000 Comprehensive Plan Amendment Administrative Fee $500 Escrow $1,000 Variance or Permitted Adjustment Administrative Fee $350 Escrow $1,000 Conditional Use or Interim Use Permit/CUP or IUP Amendment Administrative Fee $350 Escrow $1,000 Planned Unit Development Master Plan or Special Development Plan Master Plan Administrative Fee $350 Escrow $1,000 Final Planned Unit Development or Final Special Development Plan Administrative Fee $350 Escrow $1,000 Planned Unit Development Amendment or Special Development Plan Amendment Administrative Fee $350 Escrow $1,000 Concept Review Administrative Fee $150 Escrow $1,000 Vacation of Easement Administrative Fee $150 Escrow $1,000 Site Plan Review Administrative Fee $350 Escrow $1,000 City Code Amendment Administrative Fee $350 Escrow $1,000 Zoning Code or TRC Amendment Administrative Fee $350 Escrow $1,000 Zoning Letter Administrative Fee $60 Land Use Requests – Not Already Specified Administrative Fee $150 Escrow $1,000 Zoning Permit – Decks under 30”, Driveways, Fences, Sheds and Temporary Structures $65 Recreational Vehicle Parking Permit 7 Day Permit, renewable once per 12 months $25 Home Occupation I Permit No charge Home Occupation II Permit Administrative Fee $150 Escrow $500 Commercial Outdoor Display and Sales Area Permit $100 Appeal of Administrative Zoning, Sign, or Subdivision Decisions Administrative Fee $150 Escrow $1,000 VII. Public Works/Engineering Right-of-Way Permit Administration Fee $150 Escrow To be determined by the Engineer Page 6 of 10 Right-of Way Permit – Small Cell Wireless Facilities Permit for up to 15 locations; rent and maintenance per each location $150 ROW permit fee, rent $150 per year, maintenance $25 per year Grading & Erosion Control Fees Administrative Fee $150 Escrow $3,675 / acre VIII. Utility Hookup Charges Water Permits – Service Installation/Repairs/Alteration Per inspection $40.00 Water Permits – Interior Plumbing, New Home $40.00 Water Permanent Disconnect $215.00 Curb Box and Service Lead, 1” Service Connection on Unsurfaced Street $165.00 Restoration of Typical Road Mix Street $105.00 Restoration of Higher-Type Street Set by Engineer Larger than 1” Service Connection Set by Inspector Water Permits – Plan Check Fee Set by Inspector Water Permits – Re-inspection $40.00 Hydrant Meter Rental $2,000 deposit, monthly rental of $30.00, water permit fee of $170.00, State surcharge of $1.00 plus applicable standard water usage rate charge for consumption Water Meter/Spacer Charges – Customer Requested Water Meter Accuracy Test Fee includes removal of meter, bench test at maintenance facility, and returning meter to residence; Fee will not be applied if the meter is found to be inaccurate to a degree exceeding three percent (3%) from the result of the bench test Based on Meter Size Contact Public Works for Quote Water Meter/Spacer Charges – 5/8” x ¾” Meter Model 25 Standard Meter $450.00 Water Meter/Spacer Charges – 3/4” x 7 ½” Meter Model 35 Contact Public Works for Quote Water Meter/Spacer Charges – 1” Meter $550.00 Water Meter/Spacer Charges – Greater than 1” Contact Public Works for Quote Water Connection Fee – Connection fee for previously un-served or expanded lots $840.00 per acre or portion thereof Page 7 of 10 Water Availability Fee – New or Additional Connections The units are based on the Metropolitan Council’s formula for calculating new sewer availability charge (SAC) units $525.00 per unit Sewer Connection Fee – Connection fee for previously un-served or expanded lots $840.00 per acre or portion thereof Sewer Availability Fee – New or Additional Connections The units are based on the Metropolitan Council’s formula for calculating new sewer availability charge (SAC) units $525.00 per unit Sewer Permits – Service Installation/Alternations/Repairs Per inspection $40.00 Sewer Permits – Plan Review Fee Set by Inspector Sewer Permits – Reinspections $40.00 per hour Sewer Access Charge Set by Met Council Annually $2,485.00 Sanitary Sewer Utility Prohibited Sump Pump Connection Surcharge $100.00 per month IXVIII. Miscellaneous/Retail Activities Boutique/Garage Sale Application/notification of City Hall required No charge Casual Roadside Stands Application/notification of City Hall required No charge Tent Permit $55.00+ State Surcharge Sidewalk Sales $53.00 Business Licensing – Amusement Facilities Includes arcade, dance hall, movie theater, pool/billiard tables, bowling alleys, indoor tennis, skating facility, outdoor tennis, driving ranges, etc. $105.00 Business Licensing – Wholesale Bulk Fuel Storage Liability insurance required $210.00 Business Licensing – Hotel/Motel $6.50 per room Business Licensing – Courtesy Bench, Non-advertising $26.00 Business Licensing – Courtesy Bench, Advertising $79.00 Business Licensing – Mechanical/Electronic Devices Includes musical devices, amusement rides, bowling alleys, etc. $15.00 per location + $15.00 per machine (MN Statute 449.15 sets maximum permit fee at $15 per location and $15 per machine) Page 8 of 10 Business Licensing – Retail Sales Includes antique shops, beauty/barber shops, boat dealers, Christmas tree sales, dry cleaning, laundry, bakery, candy, meats, wholesale foods, caterers, motor vehicle sales, optometrist, mortuary, video sales/rentals, over-the-counter tobacco sales, vending machines (excluding tobacco), & other retail goods not listed $53.00 Business Licensing – Restaurants, Cafes, Coffee Houses, etc. $21.00 per 1,000 square feet, or fraction thereof Business Licensing – Restaurants, Drive-Thru $315.00 Business Licensing – Service Stations $105.00 Business Licensing – Grocery $21.00 per 1,000 square feet, or fraction thereof Business Licensing – Mobile Food Units/Food Trucks $30.00 temporary (7 days or less) or $100 annual (8 days or more) Charitable Gambling Permit – Per Minnesota State Statute, Chapter 349 Includes investigation fee Local Gambling Tax Lawful Gambling Fund $158.00 3% of organizations’ gross receipts from all lawful gambling, less prizes paid out 10% of net profits Tobacco Sales License Includes investigation fee $300.00 Fireworks Sales As part of existing business $100.00 (MN Statute 624.20 sets maximum permit fee at $100.00) Fireworks Sales Exclusive Business $350.00 (MN Statute 624.20 sets maximum permit fee at $350.00) Massage Therapist Annual Fee, Includes investigation fee $53.00 Massage Therapist Establishment Annual Fee, Includes investigation fee $158.00 Recreational Outdoor Archery Range $200 first year $50 annual renewal Solicitors, Peddlers, Transient Permit – For-Profit Organizations Please reference Section 340 of the Municipal Code for more information $158.00 background investigation + $105.00 per month permit fee Solicitors, Peddlers, Transient Permit – Non-Profit Organizations Please reference Section 340 of the Municipal Code for more information No charge Tree Contractor License $50.00 Page 9 of 10 IX. Signs Initial Fee Per Sign $100.00 Permanent Signs, Annual Renewal Per Sign, 100 square feet or less (maximum allowable size) $25.00 Temporary Signs $50.00 Signs, Impoundment First Offense $50.00 Signs, Impoundment Second Offense $75.00 Signs, Impoundment Third Offense $150.00 XI. Miscellaneous Fees/Permits Rubbish Hauler Annual $158.00 Recycling Hauler Annual $158.00 Contractor License Annual $75.00 Miscellaneous Permit Fee For all other permits not listed $40.00 Staff Research $53.00 per half hour Penalties for Late Payment Failure to pay any penalty imposed shall be grounds for the suspension or termination of any license issued by the City 10% of license fee or $32.00, whichever is greater Tobacco Sales, Illegal First Offense $105.00 Tobacco Sales, Illegal Second Offense within 24 months $525.00 Tobacco Sales, Illegal Third Offense within 24 months $1,050.00 and 7 business day suspension or 30 day suspension of license + admin fine of $250 Tobacco Sales, Illegal Fourth Offense within 24 months Revocation of the license for a one year period Candidate Filing Fee $2.00 Insufficient Funds/Returned Check Fee $35.00 Rental Registration/Renewal Fee $45.00 per rental unit Rental Renewal Late Fee For renewals received after January 31 $90.00 per rental unit Residential Contractor License Check $5.00 Business Subsidy Application Fee Required to reimburse City for full cost of review $2,100.00 + $10,500.00 escrow Construction Activity Waiver Per Waiver Application $263.00 XII. False Alarm Fees False Alarm First two alarms No charge + letter False Alarm Three through ten alarms $60.00 per alarm False Alarm Over ten alarms $160.00 per alarm XIII. Investigation Fees Tobacco, Liquor, Charitable Gambling, & Solicitor’s Permits $158.00 XIIIXIV. Utility Use Charges Page 10 of 10 Water Per Quarter: Meter Charge 3/4” Meter Size or Smaller $37.8540.31 Meter Charge 1” Meter Size $94.63100.78 Meter Charge 1.5” Meter Size $189.25201.55 Meter Charge 2” Meter Size $302.80322.48 Meter Charge 3” Meter Size $567.75604.65 Meter Charge 4” Meter Size $946.251,007.76 Meter Charge 6” Meter Size $1,892.502,015.51 Meter Charge 8” Meter Size $3,028.003,224.82 Meter Charge 10” Meter Size $4,352.754,635.68 Meter Charge 12” Meter Size $8,137.758,666.70 Consumption: 1-10,000 gals. gallons $3.013.21 per 1,000 gallons (pro- rated) Consumption: 10,001-35,000 gals. gallons $3.884.13 per 1,000 gallons (pro-rated) Consumption: Over 35,000 gals. gallons $6.867.31 per 1,000 gallons (pro-rated) Water Test Fee set by MN State Health Dept $1.59 Sanitary Sewer Per Quarter: Base Charge – All Users per unit (except mobile homes) $50.0053.25 Usage per gals. – Single Family/Multiple Family gallons $5.155.48 (per 1,000 gallons) Sanitary Sewer – Commercial Apartment/Condominium gallons $5.155.48 (per 1,000 gallons) Sanitary Sewer - Mobile Home per unit $137.55146.49 To account for minimal or no consumption readings during the January – March measurement period, a Winter Averaging minimum will be set using a standard usage of 100 gallons per day based on a 30 day month: 100 gallons x 30 days x 3 months = 9,000 gallons per quarter. For April to December quarterly sewer billings, residential usage will be based on the lesser of actual consumption or 9,000 gallons. Surface Water Per Quarter: Residential - Single Family per lot $15.0115.16 Residential – Multiple Family per dwelling $19.4619.65 Apartment / Condominium per acre $122.51123.74 Industrial / Commercial per acre $191.27193.18 Undeveloped per acre N/A Standby Per Quarter: Standby 1” Service Line or smaller $8.829.39 XIV. Recycling Fee Per Residential Parcel with curbside recycling Annual $49.0051.50 Per Residential Parcel without curbside recycling Annual $2.503.00 XVI. Park Development Park Development Fee Per residential unit $6,500.00 326B.153 BUILDING PERMIT FEES.​ Subdivision 1.Building permits.(a) Fees for building permits submitted as required in section 326B.107​ include:​ (1) the fee as set forth in the fee schedule in paragraph (b) or as adopted by a municipality; and​ (2) the surcharge required by section 326B.148.​ (b) The total valuation and fee schedule is:​ (1) $1 to $500, $21;​ (2) $501 to $2,000, $21 for the first $500 plus $2.75 for each additional $100 or fraction thereof, to and​ including $2,000;​ (3) $2,001 to $25,000, $62.25 for the first $2,000 plus $12.50 for each additional $1,000 or fraction​ thereof, to and including $25,000;​ (4) $25,001 to $50,000, $349.75 for the first $25,000 plus $9 for each additional $1,000 or fraction​ thereof, to and including $50,000;​ (5) $50,001 to $100,000, $574.75 for the first $50,000 plus $6.25 for each additional $1,000 or fraction​ thereof, to and including $100,000;​ (6) $100,001 to $500,000, $887.25 for the first $100,000 plus $5 for each additional $1,000 or fraction​ thereof, to and including $500,000;​ (7) $500,001 to $1,000,000, $2,887.25 for the first $500,000 plus $4.25 for each additional $1,000 or​ fraction thereof, to and including $1,000,000; and​ (8) $1,000,001 and up, $5,012.25 for the first $1,000,000 plus $2.75 for each additional $1,000 or fraction​ thereof.​ (c) Other inspections and fees are:​ (1) inspections outside of normal business hours (minimum charge two hours), $63.25 per hour;​ (2) reinspection fees, $63.25 per hour;​ (3) inspections for which no fee is specifically indicated (minimum charge one-half hour), $63.25 per​ hour; and​ (4) additional plan review required by changes, additions, or revisions to approved plans (minimum​ charge one-half hour), $63.25 per hour.​ (d) If the actual hourly cost to the jurisdiction under paragraph (c) is greater than $63.25, then the greater​ rate shall be paid. Hourly cost includes supervision, overhead, equipment, hourly wages, and fringe benefits​ of the employees involved.​ [See Note.]​ Subd. 2.Plan review.Fees for the review of building plans, specifications, and related documents​ submitted as required by section 326B.106 must be paid based on 65 percent of the building permit fee​ required in subdivision 1.​ Copyright © 2018 by the Revisor of Statutes, State of Minnesota. All Rights Reserved.​ 326B.153​MINNESOTA STATUTES 2018​1​ Subd. 3.Surcharge.Surcharge fees are required for permits issued on all buildings including public​ buildings and state licensed facilities as required by section 326B.148.​ Subd. 4.Distribution.(a) This subdivision establishes the fee distribution between the state and​ municipalities contracting for plan review and inspection of public buildings and state licensed facilities.​ (b) If plan review and inspection services are provided by the state building official, all fees for those​ services must be remitted to the state.​ (c) If plan review services are provided by the state building official and inspection services are provided​ by a contracting municipality:​ (1) the state shall charge 75 percent of the plan review fee required by the state's fee schedule in​ subdivision 2; and​ (2) the municipality shall charge 25 percent of the plan review fee required by the municipality's adopted​ fee schedule, for orientation to the plans, in addition to the permit and other customary fees charged by the​ municipality.​ (d) If plan review and inspection services are provided by the contracting municipality, all fees for those​ services must be remitted to the municipality in accordance with their adopted fee schedule.​ History: 2009 c 78 art 5 s 11; 2017 c 94 art 2 s 5​ NOTE: The amendments to subdivision 1, paragraph (b), by Laws 2017, chapter 94, article 2, section​ 5, expire October 1, 2021. Laws 2017, chapter 94, article 2, section 5, the effective date.​ Copyright © 2018 by the Revisor of Statutes, State of Minnesota. All Rights Reserved.​ 2​MINNESOTA STATUTES 2018​326B.153​ Page 1 of 2 AGENDA ITEM – 1C MEMORANDUM DATE: November 19, 2018 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, City Clerk SUBJECT: 2019 Council Liaisons and JDA Liaison/Appointments Discussion Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider Discussing preferences regarding 2019 Council liaisons and JDA appointments, as applicable. A resolution delegating appointments will be brought to a future City Council meeting for approval. Background/Discussion Each year, a Councilmember is appointed to serve as Council Liaison on the various committees and commissions in the City. For discussion purposes, below is a list of current commission/committee appointments. Planning Commission Council Liaison: Steve Scott Staff: City Planner Alternate: City Administrator Parks, Trails and Recreation Committee Council Liaison: David Grant Staff: Recreation Coordinator Alternate: Public Works Director Communication Committee Council Liaison: Fran Holmes Staff: Communications Coordinator Alternate: City Clerk Page 2 of 2 Financial Planning and Analysis Committee Council Liaison: Brenda Holden Staff: Finance Director Alternate: City Administrator Lake Johanna Fire Department Board of Directors Council Liaison: Brenda Holden Staff: City Administrator Alternate: Finance Director Economic Development Commission Council Liaison: Brenda Holden Staff: City Planner Alternate: City Administrator Personnel Committee Council: David Grant Council: Brenda Holden Staff: City Administrator Ramsey County League Council Liaison: Steve Scott Alternates: David Grant, Brenda Holden, Fran Holmes, and Dave McClung JDA Appointments Below are the current JDA appointments: Joint Development Authority Commissioner: David Grant Commissioner: Dave McClung DATE: November 19, 2018 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: 2019-2020 JDA Chair Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A A verbal update will be provided. AGENDA ITEM –1D MEMORANDUM DATE: November 19, 2018 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: SLWA Update Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider The Council should provide further direction on Service Line Warranties of America insurance program. Background The City Council discussed the Service Line Warranties of America (SLWA) insurance program at the September 17th City Council work session for further discussion. The Council requested SLWA be sent a breach of contract letter regarding incorrect language between what was presented to the Council at a work session and what was stated in the terms and conditions of the information sent to residents. SLWA did respond and removed the incorrect language from their terms and conditions. An example of the incorrect language has been provided (see Attachment A). Following the removal of the language from the terms and conditions, SLWA has reached out to the City regarding their fall marketing campaign. Per previous discussions, the City has approval for any marketing materials. The marketing materials have been provided for Council’s review (see Attachment B). Attachment Attachment A: Previously Mailed SLWA Letters Attachment B: Fall Marketing Campaign for SLWA AGENDA ITEM –1E MEMORANDUM DATE: November 19, 2018 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Council Tracker Update Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider The Council should provide further direction on items presented on the Council Request Tracker. Background City Council will receive a verbal update on items the Council has previously directed staff to research and/or bring forward. Attachment N/A AGENDA ITEM –1F MEMORANDUM