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12-10-18-R
APPROVAL OF AGENDA PUBLIC INQUIRIES/INFORMATIONAL This is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting. RESPONSE TO PUBLIC INQUIRIES STAFF COMMENTS Rice Creek Commons (TCAAP) And Joint Development Authority (JDA) Update Dave Perrault, City Administrator MEMO.PDF Transportation Update Andy Brotzler, WSB & Associates for Sue Polka, Public Works Director/City Engineer MEMO.PDF APPROVAL OF MINUTES October 24, 2018 Special City Council Work Session 10 -24 -18 -SWS.PDF November 5, 2018 Special City Council Work Session 11 -05 -18 -SWS.PDF November 13, 2018 Special City Council Work Session 11 -13 -18 -SWS.PDF November 13, 2018 Regular City Council 11 -13 -18 -R.PDF November 19, 2018 City Council Work Session 11 -19 -18 -WS.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst MEMO.PDF Motion To Approve Transfer Of Fund Balance From General Fund To Capital Equipment & Building Replacement Fund Gayle Bauman, Finance Director MEMO.PDF Motion To Approve Resolution 2018 -069 Extending Fire Protection Service Contract With Lake Johanna Fire Department Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve The 2019 Non -Union Employee Compensation Plan Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Resolution 2018 -068 Accepting The Liability Coverage Limits From The League Of Minnesota Cities Insurance Trust (LMCIT) Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Adopt Ordinance 2018 -004 Approving The 2019 Fee Schedule And Authorizing Publication Of The Ordinance Summary Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Change Order No. 4 And Payment No. 6 –Northwest Asphalt, Inc., -2018 Street And Utility Improvement Project Andy Brotzler, WSB & Associates for Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Cancel The December 24, 2018 Regular City Council Meeting Julie Hanson, City Clerk MEMO.PDF Motion To Approve Resolution 2018 -070 –Appointing 2019 City Council Liaisons For Commissions And Committees And Mayor Pro Tem Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2018 -071 Approving Off-Site Gambling For Merrick, Inc. At Flaherty ’s Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Payment No. 4 –Sunram Construction, Inc., -Johanna Marsh Park Improvement Project Sue Polka, Public Works Director David Swearingen, Senior Engineering Tech MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Payment No. 1 –VEIT & Company -Old Snelling Bridge Replacement Project Sue Polka, Public Works Director/City Engineer David Swearingen, Senior Engineering Tech MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Change Order No. 4 And Payment No. 7 –Sunram Construction –Old Snelling Watermain And Trail Improvements Project Andy Brotzler, WSB & Associates, for Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director Mary Tomnitz, Accounting Clerk MEMO.PDF Special Assessment For Abatement Of Nuisance At 3246 New Brighton Road Gayle Bauman, Finance Director MEMO.PDF Truth -In -Taxation Hearing Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF NEW BUSINESS Resolution 2018 -065 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director Mary Tomnitz, Accounting Clerk MEMO.PDF ATTACHMENT A.PDF Resolution 2018 -064 Adopting Special Assessment For Abatement Of Nuisance At 3246 New Brighton Road Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF Adoption Of The 2019 Budget And Tax Levy l Approve the 2019 -2023 CIP and Proposed Budget l Resolution 2018 -067 Adopting the Proposed 2019 Budget in the amount of $13,972,990 l Resolution 2018 -066 Setting the Final Tax Levy for Taxes Payable in 2019 in the amount of $3,938,420 Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor: David Grant Councilmembers: Brenda Holden Fran Holmes Dave McClung Steve Scott Regular City Council Agenda December 10, 2018 7:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. CALL TO ORDER 1. 2. 3. 4. 4.A. Documents: 4.B. Documents: 5. 5.A. Documents: 5.B. Documents: 5.C. Documents: 5.D. Documents: 5.E. Documents: 6. 6.A. Documents: 6.B. Documents: 6.C. Documents: 6.D. Documents: 6.E. Documents: 6.F. Documents: 6.G. Documents: 6.H. Documents: 6.I. Documents: 6.J. Documents: 6.K. Documents: 6.L. Documents: 6.M. Documents: 7. 8. 8.A. Documents: 8.B. Documents: 8.C. Documents: 9. 9.A. Documents: 9.B. Documents: 9.C. Documents: 10. 11. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault, City Administrator MEMO.PDFTransportation UpdateAndy Brotzler, WSB & Associatesfor Sue Polka, Public Works Director/City Engineer MEMO.PDF APPROVAL OF MINUTES October 24, 2018 Special City Council Work Session 10 -24 -18 -SWS.PDF November 5, 2018 Special City Council Work Session 11 -05 -18 -SWS.PDF November 13, 2018 Special City Council Work Session 11 -13 -18 -SWS.PDF November 13, 2018 Regular City Council 11 -13 -18 -R.PDF November 19, 2018 City Council Work Session 11 -19 -18 -WS.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst MEMO.PDF Motion To Approve Transfer Of Fund Balance From General Fund To Capital Equipment & Building Replacement Fund Gayle Bauman, Finance Director MEMO.PDF Motion To Approve Resolution 2018 -069 Extending Fire Protection Service Contract With Lake Johanna Fire Department Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve The 2019 Non -Union Employee Compensation Plan Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Resolution 2018 -068 Accepting The Liability Coverage Limits From The League Of Minnesota Cities Insurance Trust (LMCIT) Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Adopt Ordinance 2018 -004 Approving The 2019 Fee Schedule And Authorizing Publication Of The Ordinance Summary Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Change Order No. 4 And Payment No. 6 –Northwest Asphalt, Inc., -2018 Street And Utility Improvement Project Andy Brotzler, WSB & Associates for Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Cancel The December 24, 2018 Regular City Council Meeting Julie Hanson, City Clerk MEMO.PDF Motion To Approve Resolution 2018 -070 –Appointing 2019 City Council Liaisons For Commissions And Committees And Mayor Pro Tem Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2018 -071 Approving Off-Site Gambling For Merrick, Inc. At Flaherty ’s Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Payment No. 4 –Sunram Construction, Inc., -Johanna Marsh Park Improvement Project Sue Polka, Public Works Director David Swearingen, Senior Engineering Tech MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Payment No. 1 –VEIT & Company -Old Snelling Bridge Replacement Project Sue Polka, Public Works Director/City Engineer David Swearingen, Senior Engineering Tech MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Change Order No. 4 And Payment No. 7 –Sunram Construction –Old Snelling Watermain And Trail Improvements Project Andy Brotzler, WSB & Associates, for Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director Mary Tomnitz, Accounting Clerk MEMO.PDF Special Assessment For Abatement Of Nuisance At 3246 New Brighton Road Gayle Bauman, Finance Director MEMO.PDF Truth -In -Taxation Hearing Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF NEW BUSINESS Resolution 2018 -065 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director Mary Tomnitz, Accounting Clerk MEMO.PDF ATTACHMENT A.PDF Resolution 2018 -064 Adopting Special Assessment For Abatement Of Nuisance At 3246 New Brighton Road Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF Adoption Of The 2019 Budget And Tax Levy l Approve the 2019 -2023 CIP and Proposed Budget l Resolution 2018 -067 Adopting the Proposed 2019 Budget in the amount of $13,972,990 l Resolution 2018 -066 Setting the Final Tax Levy for Taxes Payable in 2019 in the amount of $3,938,420 Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council Agenda December 10, 20187:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.4.4.A.Documents:4.B.Documents: 5. 5.A. Documents: 5.B. Documents: 5.C. Documents: 5.D. Documents: 5.E. Documents: 6. 6.A. Documents: 6.B. Documents: 6.C. Documents: 6.D. Documents: 6.E. Documents: 6.F. Documents: 6.G. Documents: 6.H. Documents: 6.I. Documents: 6.J. Documents: 6.K. Documents: 6.L. Documents: 6.M. Documents: 7. 8. 8.A. Documents: 8.B. Documents: 8.C. Documents: 9. 9.A. Documents: 9.B. Documents: 9.C. Documents: 10. 11. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault, City Administrator MEMO.PDFTransportation UpdateAndy Brotzler, WSB & Associatesfor Sue Polka, Public Works Director/City Engineer MEMO.PDFAPPROVAL OF MINUTESOctober 24, 2018 Special City Council Work Session10-24 -18 -SWS.PDFNovember 5, 2018 Special City Council Work Session11-05 -18 -SWS.PDFNovember 13, 2018 Special City Council Work Session11-13 -18 -SWS.PDFNovember 13, 2018 Regular City Council11-13 -18 -R.PDFNovember 19, 2018 City Council Work Session11-19 -18 -WS.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting Analyst MEMO.PDFMotion To Approve Transfer Of Fund Balance From General Fund To Capital Equipment & Building Replacement Fund Gayle Bauman, Finance Director MEMO.PDF Motion To Approve Resolution 2018 -069 Extending Fire Protection Service Contract With Lake Johanna Fire Department Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve The 2019 Non -Union Employee Compensation Plan Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Resolution 2018 -068 Accepting The Liability Coverage Limits From The League Of Minnesota Cities Insurance Trust (LMCIT) Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Adopt Ordinance 2018 -004 Approving The 2019 Fee Schedule And Authorizing Publication Of The Ordinance Summary Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Change Order No. 4 And Payment No. 6 –Northwest Asphalt, Inc., -2018 Street And Utility Improvement Project Andy Brotzler, WSB & Associates for Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Cancel The December 24, 2018 Regular City Council Meeting Julie Hanson, City Clerk MEMO.PDF Motion To Approve Resolution 2018 -070 –Appointing 2019 City Council Liaisons For Commissions And Committees And Mayor Pro Tem Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2018 -071 Approving Off-Site Gambling For Merrick, Inc. At Flaherty ’s Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Payment No. 4 –Sunram Construction, Inc., -Johanna Marsh Park Improvement Project Sue Polka, Public Works Director David Swearingen, Senior Engineering Tech MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Payment No. 1 –VEIT & Company -Old Snelling Bridge Replacement Project Sue Polka, Public Works Director/City Engineer David Swearingen, Senior Engineering Tech MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Change Order No. 4 And Payment No. 7 –Sunram Construction –Old Snelling Watermain And Trail Improvements Project Andy Brotzler, WSB & Associates, for Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director Mary Tomnitz, Accounting Clerk MEMO.PDF Special Assessment For Abatement Of Nuisance At 3246 New Brighton Road Gayle Bauman, Finance Director MEMO.PDF Truth -In -Taxation Hearing Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF NEW BUSINESS Resolution 2018 -065 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director Mary Tomnitz, Accounting Clerk MEMO.PDF ATTACHMENT A.PDF Resolution 2018 -064 Adopting Special Assessment For Abatement Of Nuisance At 3246 New Brighton Road Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF Adoption Of The 2019 Budget And Tax Levy l Approve the 2019 -2023 CIP and Proposed Budget l Resolution 2018 -067 Adopting the Proposed 2019 Budget in the amount of $13,972,990 l Resolution 2018 -066 Setting the Final Tax Levy for Taxes Payable in 2019 in the amount of $3,938,420 Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council Agenda December 10, 20187:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.4.4.A.Documents:4.B.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:5.D.Documents:5.E.Documents:6.6.A.Documents:6.B. Documents: 6.C. Documents: 6.D. Documents: 6.E. Documents: 6.F. Documents: 6.G. Documents: 6.H. Documents: 6.I. Documents: 6.J. Documents: 6.K. Documents: 6.L. Documents: 6.M. Documents: 7. 8. 8.A. Documents: 8.B. Documents: 8.C. Documents: 9. 9.A. Documents: 9.B. Documents: 9.C. Documents: 10. 11. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault, City Administrator MEMO.PDFTransportation UpdateAndy Brotzler, WSB & Associatesfor Sue Polka, Public Works Director/City Engineer MEMO.PDFAPPROVAL OF MINUTESOctober 24, 2018 Special City Council Work Session10-24 -18 -SWS.PDFNovember 5, 2018 Special City Council Work Session11-05 -18 -SWS.PDFNovember 13, 2018 Special City Council Work Session11-13 -18 -SWS.PDFNovember 13, 2018 Regular City Council11-13 -18 -R.PDFNovember 19, 2018 City Council Work Session11-19 -18 -WS.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting Analyst MEMO.PDFMotion To Approve Transfer Of Fund Balance From General Fund To Capital Equipment & Building Replacement FundGayle Bauman, Finance Director MEMO.PDFMotion To Approve Resolution 2018 -069 Extending Fire Protection Service Contract With Lake Johanna Fire DepartmentDave Perrault, City Administrator MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve The 2019 Non -Union Employee Compensation Plan Gayle Bauman, Finance Director MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Resolution 2018 -068 Accepting The Liability Coverage Limits From The League Of Minnesota Cities Insurance Trust (LMCIT)Gayle Bauman, Finance Director MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Adopt Ordinance 2018 -004 Approving The 2019 Fee Schedule And Authorizing Publication Of The Ordinance SummaryJulie Hanson, City Clerk MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Change Order No. 4 And Payment No. 6 –Northwest Asphalt, Inc., -2018 Street And Utility Improvement Project Andy Brotzler, WSB & Associates forSue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Cancel The December 24, 2018 Regular City Council Meeting Julie Hanson, City Clerk MEMO.PDF Motion To Approve Resolution 2018 -070 –Appointing 2019 City Council Liaisons For Commissions And Committees And Mayor Pro Tem Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2018 -071 Approving Off-Site Gambling For Merrick, Inc. At Flaherty ’s Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Payment No. 4 –Sunram Construction, Inc., -Johanna Marsh Park Improvement Project Sue Polka, Public Works Director David Swearingen, Senior Engineering Tech MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Payment No. 1 –VEIT & Company -Old Snelling Bridge Replacement Project Sue Polka, Public Works Director/City Engineer David Swearingen, Senior Engineering Tech MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Change Order No. 4 And Payment No. 7 –Sunram Construction –Old Snelling Watermain And Trail Improvements Project Andy Brotzler, WSB & Associates, for Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director Mary Tomnitz, Accounting Clerk MEMO.PDF Special Assessment For Abatement Of Nuisance At 3246 New Brighton Road Gayle Bauman, Finance Director MEMO.PDF Truth -In -Taxation Hearing Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF NEW BUSINESS Resolution 2018 -065 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director Mary Tomnitz, Accounting Clerk MEMO.PDF ATTACHMENT A.PDF Resolution 2018 -064 Adopting Special Assessment For Abatement Of Nuisance At 3246 New Brighton Road Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF Adoption Of The 2019 Budget And Tax Levy l Approve the 2019 -2023 CIP and Proposed Budget l Resolution 2018 -067 Adopting the Proposed 2019 Budget in the amount of $13,972,990 l Resolution 2018 -066 Setting the Final Tax Levy for Taxes Payable in 2019 in the amount of $3,938,420 Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council Agenda December 10, 20187:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.4.4.A.Documents:4.B.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:5.D.Documents:5.E.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.Documents:6.E.Documents:6.F.Documents:6.G.Documents: 6.H. Documents: 6.I. Documents: 6.J. Documents: 6.K. Documents: 6.L. Documents: 6.M. Documents: 7. 8. 8.A. Documents: 8.B. Documents: 8.C. Documents: 9. 9.A. Documents: 9.B. Documents: 9.C. Documents: 10. 11. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault, City Administrator MEMO.PDFTransportation UpdateAndy Brotzler, WSB & Associatesfor Sue Polka, Public Works Director/City Engineer MEMO.PDFAPPROVAL OF MINUTESOctober 24, 2018 Special City Council Work Session10-24 -18 -SWS.PDFNovember 5, 2018 Special City Council Work Session11-05 -18 -SWS.PDFNovember 13, 2018 Special City Council Work Session11-13 -18 -SWS.PDFNovember 13, 2018 Regular City Council11-13 -18 -R.PDFNovember 19, 2018 City Council Work Session11-19 -18 -WS.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting Analyst MEMO.PDFMotion To Approve Transfer Of Fund Balance From General Fund To Capital Equipment & Building Replacement FundGayle Bauman, Finance Director MEMO.PDFMotion To Approve Resolution 2018 -069 Extending Fire Protection Service Contract With Lake Johanna Fire DepartmentDave Perrault, City Administrator MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve The 2019 Non -Union Employee Compensation Plan Gayle Bauman, Finance Director MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Resolution 2018 -068 Accepting The Liability Coverage Limits From The League Of Minnesota Cities Insurance Trust (LMCIT)Gayle Bauman, Finance Director MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Adopt Ordinance 2018 -004 Approving The 2019 Fee Schedule And Authorizing Publication Of The Ordinance SummaryJulie Hanson, City Clerk MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Change Order No. 4 And Payment No. 6 –Northwest Asphalt, Inc., -2018 Street And Utility Improvement Project Andy Brotzler, WSB & Associates forSue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Cancel The December 24, 2018 Regular City Council MeetingJulie Hanson, City Clerk MEMO.PDFMotion To Approve Resolution 2018 -070 –Appointing 2019 City Council Liaisons For Commissions And Committees And Mayor Pro TemJulie Hanson, City Clerk MEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2018 -071 Approving Off-Site Gambling For Merrick, Inc. At Flaherty ’sJulie Hanson, City Clerk MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Payment No. 4 –Sunram Construction, Inc., -Johanna Marsh Park Improvement ProjectSue Polka, Public Works DirectorDavid Swearingen, Senior Engineering Tech MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Payment No. 1 –VEIT & Company -Old Snelling Bridge Replacement Project Sue Polka, Public Works Director/City EngineerDavid Swearingen, Senior Engineering Tech MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDF Motion To Approve Change Order No. 4 And Payment No. 7 –Sunram Construction –Old Snelling Watermain And Trail Improvements Project Andy Brotzler, WSB & Associates, for Sue Polka, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director Mary Tomnitz, Accounting Clerk MEMO.PDF Special Assessment For Abatement Of Nuisance At 3246 New Brighton Road Gayle Bauman, Finance Director MEMO.PDF Truth -In -Taxation Hearing Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF NEW BUSINESS Resolution 2018 -065 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director Mary Tomnitz, Accounting Clerk MEMO.PDF ATTACHMENT A.PDF Resolution 2018 -064 Adopting Special Assessment For Abatement Of Nuisance At 3246 New Brighton Road Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF Adoption Of The 2019 Budget And Tax Levy l Approve the 2019 -2023 CIP and Proposed Budget l Resolution 2018 -067 Adopting the Proposed 2019 Budget in the amount of $13,972,990 l Resolution 2018 -066 Setting the Final Tax Levy for Taxes Payable in 2019 in the amount of $3,938,420 Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council Agenda December 10, 20187:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.4.4.A.Documents:4.B.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:5.D.Documents:5.E.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.Documents:6.E.Documents:6.F.Documents:6.G.Documents:6.H.Documents:6.I.Documents:6.J.Documents:6.K.Documents:6.L.Documents: 6.M. Documents: 7. 8. 8.A. Documents: 8.B. Documents: 8.C. Documents: 9. 9.A. Documents: 9.B. Documents: 9.C. Documents: 10. 11. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault, City Administrator MEMO.PDFTransportation UpdateAndy Brotzler, WSB & Associatesfor Sue Polka, Public Works Director/City Engineer MEMO.PDFAPPROVAL OF MINUTESOctober 24, 2018 Special City Council Work Session10-24 -18 -SWS.PDFNovember 5, 2018 Special City Council Work Session11-05 -18 -SWS.PDFNovember 13, 2018 Special City Council Work Session11-13 -18 -SWS.PDFNovember 13, 2018 Regular City Council11-13 -18 -R.PDFNovember 19, 2018 City Council Work Session11-19 -18 -WS.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting Analyst MEMO.PDFMotion To Approve Transfer Of Fund Balance From General Fund To Capital Equipment & Building Replacement FundGayle Bauman, Finance Director MEMO.PDFMotion To Approve Resolution 2018 -069 Extending Fire Protection Service Contract With Lake Johanna Fire DepartmentDave Perrault, City Administrator MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve The 2019 Non -Union Employee Compensation Plan Gayle Bauman, Finance Director MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Resolution 2018 -068 Accepting The Liability Coverage Limits From The League Of Minnesota Cities Insurance Trust (LMCIT)Gayle Bauman, Finance Director MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Adopt Ordinance 2018 -004 Approving The 2019 Fee Schedule And Authorizing Publication Of The Ordinance SummaryJulie Hanson, City Clerk MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Change Order No. 4 And Payment No. 6 –Northwest Asphalt, Inc., -2018 Street And Utility Improvement Project Andy Brotzler, WSB & Associates forSue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Cancel The December 24, 2018 Regular City Council MeetingJulie Hanson, City Clerk MEMO.PDFMotion To Approve Resolution 2018 -070 –Appointing 2019 City Council Liaisons For Commissions And Committees And Mayor Pro TemJulie Hanson, City Clerk MEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2018 -071 Approving Off-Site Gambling For Merrick, Inc. At Flaherty ’sJulie Hanson, City Clerk MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Payment No. 4 –Sunram Construction, Inc., -Johanna Marsh Park Improvement ProjectSue Polka, Public Works DirectorDavid Swearingen, Senior Engineering Tech MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Payment No. 1 –VEIT & Company -Old Snelling Bridge Replacement Project Sue Polka, Public Works Director/City EngineerDavid Swearingen, Senior Engineering Tech MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Change Order No. 4 And Payment No. 7 –Sunram Construction –Old Snelling Watermain And Trail Improvements ProjectAndy Brotzler, WSB & Associates, for Sue Polka, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFPULLED CONSENT ITEMSThose items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda.PUBLIC HEARINGSQuarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance DirectorMary Tomnitz, Accounting Clerk MEMO.PDFSpecial Assessment For Abatement Of Nuisance At 3246 New Brighton RoadGayle Bauman, Finance Director MEMO.PDFTruth-In -Taxation HearingGayle Bauman, Finance Director MEMO.PDFATTACHMENT A.PDFNEW BUSINESSResolution 2018 -065 Adopting And Confirming Quarterly Special Assessments For Delinquent UtilitiesGayle Bauman, Finance DirectorMary Tomnitz, Accounting Clerk MEMO.PDF ATTACHMENT A.PDF Resolution 2018 -064 Adopting Special Assessment For Abatement Of Nuisance At 3246 New Brighton Road Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF Adoption Of The 2019 Budget And Tax Levy l Approve the 2019 -2023 CIP and Proposed Budget l Resolution 2018 -067 Adopting the Proposed 2019 Budget in the amount of $13,972,990 l Resolution 2018 -066 Setting the Final Tax Levy for Taxes Payable in 2019 in the amount of $3,938,420 Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council Agenda December 10, 20187:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.4.4.A.Documents:4.B.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:5.D.Documents:5.E.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.Documents:6.E.Documents:6.F.Documents:6.G.Documents:6.H.Documents:6.I.Documents:6.J.Documents:6.K.Documents:6.L.Documents:6.M.Documents:7.8.8.A.Documents:8.B.Documents:8.C.Documents:9.9.A.Documents: 9.B. Documents: 9.C. Documents: 10. 11. Page 1 of 1 STAFF COMMENTS – 4A MEMORANDUM DATE: December 10, 2018 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update Budgeted Amount: Actual Amount: Funding Source: $ $ $ A verbal update will be provided at the City Council meeting. Page 1 of 1 STAFF COMMENTS – 4B MEMORANDUM DATE: December 10, 2018 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Andy Brotzler, WSB SUBJECT: Transportation Update Budgeted Amount: Actual Amount: Funding Source: $ $ $ A verbal update will be provided at the City Council meeting. Approved: CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL WORK SESSION OCTOBER 24, 2018 6:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the Special City Council Work Session at 6:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Dave McClung, Fran Holmes and Steve Scott Also present: City Administrator Dave Perrault, Public Works Director/City Engineer Sue Polka, Finance Director Gayle Bauman, Communications Coordinator Dawn Skelly, City Attorney Joel Jamnik, Stacie Kvilvang, Ehlers & Associates and Deputy Clerk Jolene Trauba 1. AGENDA ITEMS A. TCAAP Development Discussion City Administrator Dave Perrault gave a brief introduction. Stacie Kvilvang, Ehlers & Associates, explained two handouts titled Estimated Property Tax Calculation and Development Timing/Taxes/Services/TIF. After discussion, the following direction was given to staff to use for further negotiations with Ramsey County and Alatus: Civic Site -Pursue a TIF solution -No Met Council SAC Charge when credits are present -Developer will provide sufficient parking underground or convenient shared parking -City wants to own the land and building for the Civic Site design and amenities pending final City decision -City wants a seat on the Association Board but not pay enhanced maintenance (will pay base line services) ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – OCTOBER 24, 2018 2 -City will provide plans by the end of tranche one and Alatus to construct by the end of tranche two in conjunction with Alatus projects -The City will receive the land for $1 City Planning Cost Recovery -The City will fully recover costs with the exception of staff costs after 2016 (this number will be provided a later date) Density -The City will not provide for extra density at this time, and make no commitments for future changes Public Safety Cost -The County will pay for increase Police and Fire Service costs while County retains ownership of the property City WAC/SAC Fees -City is fine with the Cooperative Agreement with the exception of the City obligation to pay the County the remaining balance at the end of 2037 Special Assessments -No deferrals, payments will be pegged to bond issue. We will structure them appropriately. Fee Schedule -The Fee Schedule will reflect the annual City Fee schedule ADJOURN Mayor Grant adjourned the City Council Work Session at 8:33 p.m. __________________________ __________________________ Jolene Trauba David Grant Deputy Clerk Mayor Approved: CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL WORK SESSION NOVEMBER 5, 2018 5:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the Special City Council Work Session at 5:30 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Dave McClung, Fran Holmes and Steve Scott Also present: City Administrator Dave Perrault, Finance Director Gayle Bauman, and Communications Coordinator Dawn Skelly 1. AGENDA ITEMS A. Compensation Study Discussion Finance Director Gayle Bauman noted that a compensation study was completed and the Financial Planning and Analysis Committee (FPAC) was directed to take the lead on the project. The main areas that were reported on were Pay Plans, Paid Time Off, Life, Disability and Retirement, and Health and Dental. The City does have a step system in place and it was determined that pay is competitive in the market and no major changes are needed in the pay levels. There were recommendations with the step structure. Currently there is a flat percentage increase in the step structure and the recommendation is taking the minimum to maximum range, dividing it by the number of steps and give an even amount for each step. The other suggestion is to shorten the timeline of the non-union pay schedule. It currently takes seven years to go from minimum to maximum, as compared to three years for union employees. Public Works maintenance wages have some room for wage growth but any adjustments considered should be accompanied by a harmonization with the City non-union step structure. No changes are being recommended by the FPAC at this time. Finance Director Bauman said The PTO program is competitive at middle market and no changes are being recommended at this time. For life insurance, the City paid coverage is $20,000. This is a little on the low side but within the $10,000 to $50,000 range. The City does pay for short and long term disability for employees. Employees are taxed on these amounts so ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – NOVEMBER 5, 2018 2 benefits received are non-taxable. The City does offer a deferred compensation plan but this is all employee funded, no City contribution is made. No changes are recommended in those areas. Finance Director Bauman stated that Health and Dental was discussed the most by the FPAC. The information was received from the benefits consultant in early November and they committee has met twice since that time. The study noted that single healthcare insurance premiums are paid entirely by the cities surveyed. Larger jurisdictions used a flat dollar amount for many years for benefits and that amount can be used like a cafeteria plan to cover the premium for whatever the employee chooses. Arden Hills has been paying 100% of single, a portion of family and a contribution to the HSA plans. Cities with HSA’s usually contribute a portion of that dollar amount to the HSA with the rest going to premium. Single coverage is normally provided at no cost to the employee. Family coverage is where the limits or target come into play. In the survey a range of $1,075 to $1,205 is what cities that were surveyed paid in 2018. NFP brought options to change to Blue Cross Blue Shield, Medica, Preferred One and PEIP. The committee narrowed it down to our current plan and PEIP. The PEIP program offers three different plans: Advantage, Value and HSA plans. The Advantage and Value plan premiums are a bit more expensive but have different benefits and lower out of pocket maximums. There is a significant price difference in the PEIP HSA plan versus the current plan but it is more limited in care options, higher deductibles and higher max out of pocket. Finance Director Bauman discussed the premium breakdown charts provided. She stated that the committee would like to get away from the percentage based premium payments and go to a flat based amount. The union contract states that the employer will contribute the same contribution as approved for non-union employees. Councilmember Brenda Holden noted that several surrounding counties and cities are in the PEIP plan, and having that large of a group minimizes the premium fluctuations. Finance Director Bauman said the City could look at just the HSA plan. If an employee wanted to take the Value or Advantage plan the employee would pay the difference in cost. After picking the plan the employee would choose the network, either HealthPartners, Blue Cross Blue Shield or Preferred One, and then choose a primary clinic. Primary care clinics are listed at different levels, 1-4. One is the least expensive, four is the most expensive. The chart provided was based on level 2. After discussion, the Council was in agreement with the FPAC recommendation to change to the PEIP insurance plan. Finance Director Bauman questioned how the city contribution would be handled for union employees since they City was going to a flat amount. She recommended raising the contribution to include the HSA contribution. After discussion, the Council decided to raise the union employee’s contribution to $1,025 and discuss further at the next union negotiations. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – NOVEMBER 5, 2018 3 B. TCAAP/Rice Creek Commons Public Forum Discussion City Administrator Dave Perrault asked for questions and comments on the slides prepared for the upcoming public forum. The Council reviewed the slides and made changes to them, the wording of the presentation, and the feedback form. 2. COUNCIL/STAFF COMMENTS None ADJOURN Mayor Grant adjourned the City Council Work Session at 7:49 p.m. __________________________ __________________________ Jolene Trauba David Grant Deputy Clerk Mayor Approved: December 10, 2018 CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL WORK SESSION NOVEMBER 13, 2018 6:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the Special City Council Work Session at 6:00 p.m. Present: Mayor David Grant; Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Steve Scott Absent: None Also present: City Administrator Dave Perrault; Finance Director Gayle Bauman; City Attorney Joel Jamnik; City Clerk Julie Hanson; and Bloyce Olson, Fluent Media 1. AGENDA ITEMS A. TCAAP Discussion City Administrator Perrault stated the original intent of this work session was to discuss the letter received from the County on November 6. He reported this letter was made public and the City had made a public response to the County’s letter. Mayor Grant recommended the Council go through the issues in the letter and take a stance on each issue. Councilmember Holden suggested the Council take a step back and respond to the fact that the County has accused the City of taking no action. She discussed how the City has worked to meet the every changing needs of the County. She commented further on how the softball fields were changed, while also completing a FIT test. She stated the Met Council would like 10 units per acre within this development and at this time TCAAP has over 10 units per acre. She indicated there were lots of instances where the City changed its plan for the developer and County. She reiterated that the City of Arden Hills was not the bad guys in this situation. She feared that County staff may have this information but the County Commissioners did not. Councilmember McClung commented whatever has happened at the County Board level, the original RFP was no longer good for them. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – NOVEMBER 13, 2018 2 Mayor Grant explained he did not want the City to feel like the County could push them around. He stated he looked forward to holding this meeting. Councilmember Scott agreed. Councilmember McClung cautioned the City from continuing to hold meetings and spend money on TCAAP items that would not be reimbursed. Councilmember Holmes encouraged the Council to consider how many questions could be raised about what was going on. She indicated the residents know the County has put a halt to everything. She reported the Council had to address this issue. She commented the City also had to understand what the County meant by putting this project on hold for the next six months. Councilmember McClung explained the City of St. Paul was a willing partner with the County for the core plant project. Mayor Grant supported the City moving forward with the meeting on Thursday. Councilmember Holmes agreed but questioned how the City was going to address the questions that will be raised at this meeting. Blois Olson, Fluent Media, explained the idea for a meeting was brought about after speaking with the public about TCAAP. The premise of the meeting was to provide the public with a platform to provide the City with input regarding TCAAP. He commented the County has a couple of obstacles in place given the fact they have two projects there were trying to manage at the same time and for this reason, sent a letter to the City as a piece of leverage. He was of the opinion the density issue was the main concern for the County. He reported there were advocacy groups in place that were pushing the issue of affordable housing throughout the County and Twin Cities metropolitan area. For this reason, the County Board may be pushing each other to get more density out of the TCAAP development. Councilmember Holmes stated the biggest hang up for the County right now was 161 units. Councilmember McClung indicated the number of affordable housing units may be a moving target. Councilmember Holden explained the project will not make any money if TIF has to be offered for a higher percentage of affordable housing units. Mr. Olson commented affordable housing was a regional issue that the Met Council was stressing at this time. He noted affordable housing would be addressed at a State level in 2019. Councilmember Holmes questioned if the TCAAP site could absorb more density. She supported the City asking the residents of Arden Hills if they wanted more density in TCAAP. Mayor Grant feared that too much density may be placed on this site as well and questioned how the development would support itself. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – NOVEMBER 13, 2018 3 Councilmember Holden commented TCAAP was proposing to have 40-foot lots, which was not found anywhere else in Arden Hills. Mr. Olson stated if the density question was raised by the public the Council could expect to receive feedback from the public. City Administrator Perrault discussed the order of the slides for the upcoming meeting and asked if the Council would like to make any changes. Mayor Grant recommended a speaking introduction be given prior to the slides being discussed. He recommended the financing of the project be addressed. Council consensus was to keep the slides as is. Councilmember Holden asked how the Council should proceed with the County. Mr. Olson informed the Council that he works for them and could proceed as directed by the Council. He anticipated that the County could be brought back to the table if this was what the Council wanted. He commented it was a move by them to create new leverage with the density issue but noted there was some authenticity to the letter that the County was close to walking away from the project altogether. Mayor Grant commented on the importance of holding JDA meetings. He suggested Councilmember McClung and himself urge the JDA to meeting again in December. Councilmember McClung indicated he did not support JDA meetings being canceled and stated he had expressed this concern with City Administrator Perrault. He stated he wanted to learn if this project was dead and if so, he did not want to invest any further City money. Councilmember Holden indicated if a line had been drawn in the sand by the County, she anticipated this would not be the last. Councilmember Scott feared this conversation was morphing into an us versus them situation. He reminded the Council that Arden Hills residents were Ramsey County taxpaying citizens. He stated this was not strictly our turf versus their turf. He noted the County has assumed a substantial risk for this project. Councilmember Holden expressed concern that if the City agrees to more density, there would be no tax revenue from this project and the City would be asked for further density. Councilmember Holmes commented the Council has agreed to not increase the density further. Councilmember Scott suggested the Council clarify with the County that the City is not interested in increasing the density again. Mayor Grant expressed frustration that the County Commissioner has not been speaking to the City Council or its staff regarding the development. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – NOVEMBER 13, 2018 4 Councilmember McClung stated he has been told that if the City does not move on density that the County would be pleased to put their resources elsewhere. Mr. Olson commented he believed this to be true. He explained the County needs to stay there was a potential for greater density. He suggested testing the County’s interest in what they can swallow on density if the City only addresses that issue until it was resolved. City Attorney Jamnik stated the original concern was that a change to the density would require a Comprehensive Plan amendment and this could not be done within the timeline requested by the County and Alatus. He reported nothing precludes the County from making a request to amend the Comprehensive Plan and noted this could come anytime between now and 2038. Councilmember Holden asked why the County does not wait and propose a change in the future. Mr. Olson indicated if the County is looking for more affordability within the project, it would be unlikely Alatus would be the developer of those properties. He summarized the Council’s points within the meeting and understood the Council was not interested in changing the density again. City Administrator Perrault reported all other negotiation issues have been moving in a positive direction except density. Mayor Grant asked if the letter from the County surprised the City Attorney. City Attorney Jamnik reported the letter had surprised him because the progress in negotiations was moving forward. He believed there was good give and take occurring on the part of all parties. Councilmember Holden questioned if County staff could make decisions without the County Board’s input. Mr. Olson commented the County Manager may have a certain amount of latitude. He was of the opinion the County intentionally sent the letter from the County Manager and not anyone else. Councilmember McClung stated he has been led to believe there were members of the County staff that were surprised by the letter and its tone. Councilmember Holmes asked what happened at the meeting between the County Manager and City Administrator Perrault. City Administrator Perrault discussed the meeting that occurred between himself and the County Manager. He explained a face to face meeting was requested by the County Manager where he was told the County was pulling out and after the meeting the City was provided with a letter. 2. COUNCIL COMMENTS AND STAFF UPDATES None. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – NOVEMBER 13, 2018 5 ADJOURN Mayor Grant adjourned the City Council Work at 6:55 p.m. __________________________ __________________________ Julie Hanson David Grant City Clerk Mayor Approved: December 10, 2018 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING NOVEMBER 13, 2018 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Steve Scott Absent: None Also present: City Administrator Dave Perrault; Finance Director Gayle Bauman; City Attorney Joel Jamnik; and City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Mayor Grant requested Item 4C be added to the agenda to address the 2018 Election. In addition, he requested Item 6O be added to the Consent Agenda which would cancel the November 26, 2018 City Council meeting. MOTION: Councilmember Holmes moved and Councilmember Holden seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (5-0). 2. PUBLIC INQUIRIES/INFORMATIONAL Gregg Larson, 3377 North Snelling Avenue, stated the public was losing confidence in this project and noted this could be due in part to the City Council’s leadership. He explained Ramsey County believes the Council sees Rice Creek Commons as an inconvenience rather than a benefit. He encouraged the Council to be collaborative and not adversarial. It was his hope the City Council would not be an obstacle to this development. He indicated he did not want a repeat with what happened between the City and Ryan Companies. He encouraged the Council to support additional density within the project. He anticipated existing residents will incur additional costs for the infrastructure for this project and recommended the Council be upfront about this. He ARDEN HILLS CITY COUNCIL – NOVEMBER 13, 2018 2 commented on how a failed Rice Creek Commons project would impact the City. He believed it was unnecessary for the City to pursue a Civic Site on Rice Creek Commons. He noted it was not the City’s responsibility to provide arts and cultural classes to the community. He recommended the City only assume debt while providing essential services to Arden Hills’ residents. He stated residents did not want to be taxed for the Civic Site. He explained the current City Hall was adequate in meeting the City’s needs and believed the proposed Civic Center was nonessential. He encouraged the Council to place this item on the ballot in order to learn what the public really wants. Mayor Grant reported there would be an Open Forum on Thursday, November 15 in the Marsden Room at the Ramsey County Maintenance Facility where the TCAAP Civic Site will be discussed. 3. RESPONSE TO PUBLIC INQUIRIES None. 4. STAFF COMMENTS A. Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update City Administrator Perrault provided an update on TCAAP stating the JDA meeting for Wednesday, November 14 has been canceled. He reported the JDA would be meeting next on Monday, December 3. He invited the public to attend the Open Forum on Thursday, November 15 at the Ramsey County Maintenance Facility where the TCAAP Civic Site will be discussed. He stated the City recently received a letter noting the County was diverting resources from the project. He noted the City is willing to negotiate. B. Transportation Update City Administrator Perrault reported the Old Snelling Trail should be striped this week and all construction signage would be removed. City Administrator Perrault stated the 2018 PMP had been completed and was open to traffic. He noted any incomplete restoration work would be completed in the spring of 2019. Councilmember Holmes requested the potholes on Old Snelling be filled. C. 2018 Election City Clerk Hanson provided the Council an update on the results of the recently held 2018 election. She reported the City Council had three open seats that were voted on and explained Mayor Grant, Councilmember Scott and Councilmember Holmes were all reelected. She indicated the reelected members of the City Council would receive their Oath of Office in January 2019. Councilmember Holmes asked why there was a delay in receiving the election results. ARDEN HILLS CITY COUNCIL – NOVEMBER 13, 2018 3 City Clerk Hanson stated she was not aware of a delay and reported she would investigate this further. Councilmember McClung commented there had been several changes to the election procedure, which may have led to the slight delay in receiving the election results. Councilmember Scott stated he has worked elections every year since 2004. He commented on how the election process has changed. 5. APPROVAL OF MINUTES A. October 8, 2018, Special City Council Work Session B. October 8, 2018, Regular City Council C. October 15, 2018, City Council Work Session D. October 22, 2018, Regular City Council Councilmember Holden requested a change to the October 15, 2018, City Council Work Session minutes noting a change on Page 3. She reviewed the preferred language she would like included in her comment noting they should reflect the numbers within the TRC. Councilmember Holden requested a change to the October 22, 2018, City Council minutes noting a change on Page 5. She noted her comment regarding credits should reference the Sheriff’s Department. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the October 8, 2018, Special City Council Work Session meeting minutes, October 8, 2018, Regular City Council meeting minutes, October 15, 2018, City Council Work Session meeting minutes; and October 22, 2018, Regular City Council meeting minutes as amended. The motion carried unanimously (5-0). 6. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Adopt Resolution 2018-063 Authorizing Insurance with PEIP for the 2019 Benefit Year C. Motion to Acknowledge the Application of Catholic United Financial for an Exempt Permit to Conduct a Raffle with the Drawing being March 5, 2019, with No Waiting Period D. Motion to Approve Resolution 2018-061 Certifying 2018 Municipal Election Canvass Results E. Motion to Approve North Suburban Access NSAC Professional and Technical Services Agreement F. Motion to Approve an Extension to May 15, 2019 for the Deadline to File the Minor Subdivision for a Lot Line Adjustment at 1377 Arden Oaks Drive and 1415 County Road E ARDEN HILLS CITY COUNCIL – NOVEMBER 13, 2018 4 G. Motion to Approve Resolution 2018-062 – 2019 Curbside and Non-Curbside Recycling Fees H. Motion to Approve Payment No. 3 – Final Payment – Michels Pipe Services – 2017 Sanitary Sewer Lining Project I. Motion to Approve Payment No. 6 – Sunram Construction – Old Snelling Watermain and Trail Improvements Project J. Motion to Approve Payment No. 5 – Northwest Asphalt, Inc. – 2018 Street and Utility Improvement Project K. Motion to Approve Proposal for Replacement Pumps and Piping with Electric Pump Company – Lift Station No. 6 L. Motion to Approve Professional Services Agreement with Bolton & Menk – Hazelnut Park Master Planning Services M. Motion to Expend Fees for Services with TKDA – Highway 10 Watermain Design and County Road F Construction Services N. Motion to Approve Agreement with MMKR for Professional Auditing Services O. Cancelation of the November 26, 2018 City Council Meeting MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). 7. PULLED CONSENT ITEMS None. 8. PUBLIC HEARINGS A. Orchid Restaurant and Grill, Inc. Liquor License City Clerk Hanson stated Orchid Bar and Grill Inc., requested an On-Sale license (ONSS beer, wine and intoxicating liquor) for their new restaurant. They will be located at 3845 Lexington Avenue North, #107 in Arden Hills. She indicated this license would be for 2019 as the site is currently under construction and plans to open in January 2019. She said staff was in receipt of all the necessary paperwork and that upon approval, all required information will be submitted to the Minnesota Department of Public Safety Alcohol & Gambling Enforcement so that they can continue with the next steps in the approval process. She indicated the City liquor license would not be formally issued until a fire inspection by the Lake Johanna Fire Department has been conducted and a Certificate of Occupancy has been issued by the City. Mayor Grant questioned how many liquor licenses the City had. City Clerk Hanson reported the City currently had 10 liquor licenses and stated that the City is nowhere close to the maximum allowed as restaurants and bowling alleys do not count toward the legal allowable number of licenses. Mayor Grant opened the public hearing at 7:30 p.m. ARDEN HILLS CITY COUNCIL – NOVEMBER 13, 2018 5 With no one coming forward to speak, Mayor Grant closed the public hearing at 7:31 p.m. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the On-Sale Liquor License for Orchid Restaurant and Grill, Inc. located at 3845 Lexington Avenue North, #107. The motion carried (5-0). B. TCAAP Development Discussion Opportunity for Residents City Clerk Hanson stated at its work sessions in August and October, the Council discussed possibly amending City Code pertaining to increasing the tobacco sales age to 21 and/or regulating the sale of flavored and/or menthol tobacco in the City. Kristen Ackert from the Association for Non-Smokers MN was in attendance at the August work session and the Council accepted public comment from tobacco vendors that were in attendance at the October work session. City Clerk Hanson explained the Council made the decision to receive further public comment at the November 13 public hearing before making a final decision regarding any potential ordinance amendment. The Council could meet at a future work session should it wish to move forward with any ordinance amendment. She provided the Council with an update as to where many other cities are currently at. Mayor Grant opened the public hearing at 7:34 p.m. Beth Johnson, 1232 Ingerson Court, explained she had two young adult daughters and both talk about how many of their peers use e-cigarette products. She noted many of these peers began using e-cigarettes during their freshman year at the University of Minnesota. She reported these individuals were attracted to the sleek design of Jul and believe it to be harmless. She discussed how dangerous and addictive the Jul pods were. She stated this was leading teens to a quick addiction. She commented on how youth tobacco use was on the rise for the first time in 17 years due to e-cigarettes. She discussed the importance of youth learning how to cope and manage stress in healthy ways. She stated tobacco related deaths were preventable and noted 6,000 people died each year in Minnesota from this. She indicated she wanted to see all youth in Minnesota to grow up and be free from the harms of tobacco. She encouraged the City Council to raise the tobacco purchase age to 21 in order to decrease accessibility and to remove flavored tobacco from places where kids shop. Kailee Dayke, 3900 Bethel Drive, stated she was a student at Bethel University studying neuroscience. She explained she supported the Council pursuing Tobacco 21 while also restricting flavored tobacco to adult only tobacco stores. She commented on the health risks associated with nicotine addiction. She indicated there was an increasing amount of her peers using flavored e- cigarette products. She noted however, that children as young as 12 and 13 were also using these products. She stated vaping devices have not been proven to be an effective way to stop smoking and for this reason, she encouraged the Council to amend its Ordinance changing the tobacco purchase age to 21. ARDEN HILLS CITY COUNCIL – NOVEMBER 13, 2018 6 Gene Nichols, 5910 David Court in Shoreview, stated he was before the Council as a representative of the African American Leadership Forum. He noted he currently serves on the Ramsey County Health Advisory Committee. He explained he supported the Council pursuing an Ordinance amendment that would change the tobacco purchase age to 21 and to restrict the sale of flavored tobacco to adult only shops. He reviewed the percentage of African Americans using menthol cigarettes in the metro area and noted the tobacco industry has been targeting his community by handing out Newports in black communities. He stated many in his community cannot stop smoking even though they want to quit and wish tobacco addiction on nobody. He reported his 69-year-old brother lost his battle to COPD a year ago. He explained the FDA was finally considering the ban of e-cigarettes at gas stations and convenient stores in order to curb youth use. He stated he looked forward to the FDA’s full plan noting this was a welcome and long overdue first step. However, he encouraged States and cities to pursue their own restrictions in order to create a healthy future for the community. Rita Lamatsch, 1535 Royal Hills Drive, reported she was the mother of two children. She stated she supported the City Council raising the tobacco sales age to 21 while also restricting the sale of flavored tobacco to adult only stores. She indicated she was concerned about the number of children who were hooked on e-cigarettes. She noted one in five students in high school currently uses e-cigarettes. She stated this scared her as a parent and also brought about fear as to how this generation will face their nicotine addiction. She reported the tobacco industry was using flavors to lure youth into e-cigarette use. She noted the FDA believed e-cigarette use among youth has become an epidemic. She encouraged the Arden Hills City Council to take action now by passing a Tobacco 21 Ordinance amendment. Claire Lamatsch, 1535 Royal Hills Drive, encouraged the Arden Hills City Council to raise the age of tobacco sales to 21 and to remove flavored tobacco from convenient stores. She believed this would make it harder for kids to try e-cigarette products with their friends. She stated her sister has friends in junior high that have already used e-cigarette products and these were always flavored. She explained her parents have always warned her about the dangers of smoking cigarettes but there are not as many warnings about e-cigarettes. She stated many people believe e-cigarettes are safe, but the truth is they were addictive. She recommended the City Council adopt an Ordinance amendment that would help keep more children from getting hooked on nicotine. Anna Grace, 5893 Royal Oaks Drive, reported she was a 10th grade student at Mounds View High School. She discussed how clever the tobacco industry was disguising its product with flavors that appealed to youth. She commented on how addictive and dangerous these products were. She stated many of her peers believed vaping was safe and cool. She reported it was easy for students to conceal their vaping devices as they could be mistaken as thumb drives or other technology. She indicated young people would find it much easier to contact an 18-year-old to purchase e-cigarettes for them than it would be to contact a 21-year-old. She encouraged the City Council to be strong community leaders by increasing the tobacco age to 21 in hopes of decreasing the appeal among younger users. She stated she was proud to live in a community that prioritized the health of its residents over tobacco industry benefits. Dan Schmidt, 1863 Sixth Street in White Bear Lake, stated he opposed raising the tobacco age. He noted he was a non-tobacco using father of two. He explained he was the manager of the ARDEN HILLS CITY COUNCIL – NOVEMBER 13, 2018 7 Holiday Station Store in Arden Hills and discussed the methods Holiday used to prevent youth tobacco use. Further discussion ensued regarding the compliance checks that were conducted by Ramsey County. Ross Fleming explained he was a health teacher in the Mounds View School District and has been teaching health for the past 33 years. He stated nicotine was the most addictive drug in the world which made it very difficult to quit. He reported teenagers were the biggest population experimenting and becoming addicted to nicotine. He stated e-cigarettes were a problem at Mounds View High School, one of the biggest behavioral problems. He feared that vaping and e- cigarettes would become this generation’s gateway drug. He discussed how impulsive and spontaneous teenagers were because their brains were not fully developed and how nicotine addiction impacted these minds. He encouraged the City Council raise the tobacco purchase age to 21. Mayor Grant closed the public hearing at 7:59 p.m. Mayor Grant thanked all who came forward with comments and concerns for the Tobacco Public Comment portion of the meeting. 9. NEW BUSINESS None. 10. UNFINISHED BUSINESS None. 11. COUNCIL COMMENTS Councilmember Scott thanked all of the residents who were in attendance and those who came forward to speak. He appreciated the input on this matter. Councilmember Scott thanked the City’s recreation department for putting on the Boo Bash. He stated he was looking forward to attending the breakfast with Santa even in December. Councilmember Scott reported he attended three different Veteran’s Day events in the community over the weekend. He described the three events he attended in further detail with the Council. Councilmember McClung thanked everyone who came to the Council meeting and to all of those who had contacted him regarding the tobacco issue. He stated he appreciated all of the opinions that had been expressed. Councilmember McClung commented he would like staff to clarify how Public Hearing items would be approved on the agenda. ARDEN HILLS CITY COUNCIL – NOVEMBER 13, 2018 8 Councilmember Holmes thanked everyone who came to the City Council meeting. She stated she appreciated all of the comments that were brought forward. Councilmember Holmes stated she was pleased to see the City’s PMP project was now complete. She thanked all of the residents for their patience during the 2018 road construction season. Councilmember Holmes thanked all of the Arden Hills residents who had served or are currently serving. She noted she attended the Minnesota Opera on Veteran’s Day where she saw Silent Night. Councilmember Holden thanked all of the residents who were in attendance and to those who came forward to share their thoughts. She explained she was really proud of the fact both sides could present their comments without feeling threatened or intimidated. Councilmember Holden addressed the recent comments made by Ramsey County and noted there were other businesses and developers in the community that found Arden Hills to be very business friendly. She reported the Council was trying to protect and not go bankrupt because of the Rice Creek Commons development. Councilmember Holden commented she attended the Boo Bash and had a wonderful time at this community event. Mayor Grant reported the new Red Bull facility began construction today. Mayor Grant requested the Council consider their committee assignments for 2019. He suggested staff put out a solicitation for Chair of the JDA. Mayor Grant stated he met with the School Board Superintendent last week and discussed the purchase of a new bus garage, which would be used for parking and use of the school. Mayor Grant thanked the City’s election judges for their assistance during the recent election. Mayor Grant thanked Claire for her polished and professional presentation to the City Council. He stated he was proud of the fact all individuals tonight were able to make a presentation in an environment that was Minnesota nice. ADJOURN MOTION: Councilmember McClung moved and Councilmember Holden seconded a motion to adjourn. The motion carried unanimously (5-0). Mayor Grant adjourned the Regular City Council Meeting at 8:18 p.m. __________________________ __________________________ Julie Hanson David Grant City Clerk Mayor Approved: December 10, 2018 CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION NOVEMBER 19, 2018 5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the City Council Work Session at 5:00 p.m. Present: Mayor David Grant; Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Steve Scott Absent: None Also present: City Administrator Dave Perrault; Public Works Superintendent Jeff Frid; Senior Engineering Technician David Swearingen; Finance Director Gayle Bauman; City Planner Mike Mrosla; and City Clerk Julie Hanson City Administrator Perrault introduced two new staff members to the City Council. He welcomed Dave Swearingen, the City’s new Senior Engineering Tech, and Mike Mrosla, the new City Planner. Senior Engineering Technician Swearingen stated he came to Arden Hills from Stantec and explained he was looking forward to working with the City. City Planner Mrosla indicated he was hired as the new City Planner stating he came from Woodbury Mayor Grant asked that two additional topics be added to the agenda for discussion. These items were the topic of Council Comments at regular City Council meetings and the process for Public Hearings. 1. AGENDA ITEMS A. 2019 Budget Finance Director Bauman stated a budget workshop was held with the Council on August 20, 2018. Staff was not directed to make any changes to the proposed 2019 General Fund Budget and Council adopted a maximum tax levy increase of 5% on September 10, 2018. The final levy and ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 19, 2018 2 budget adoption meeting is scheduled for December 10, 2018. Staff provided a detailed overview on the budget and requested feedback from the Council. Mayor Grant asked if the retaining wall could be completed by DOC labor. Councilmember Holden commented she believed this could be done. She asked if all of this retaining wall was on City property. Finance Director Bauman reported staff could look into this further and noted this would help with the balance of the Surface Water Management Fund. Public Works Superintendent Frid indicated the entire retaining wall was located on City property. Councilmember Holden asked if final decisions had been made for the Hazelnut Park construction. Public Works Superintendent Frid stated this project was still in the design phase. Councilmember Holmes questioned if this project included a warming house. Finance Director Bauman explained the warming house was part of the design process but noted a portion of the expense for this would be covered by insurance proceeds. Further discussion ensued regarding the new trailer, including the expense and technology that would be included. Councilmember Holden asked if this camera equipment would have GPS capability. Public Works Superintendent Frid stated he would have to investigate this further. Councilmember Holden questioned if it was necessary for the City to purchase another ½ ton truck. She inquired if a ½ ton truck was necessary. Public Works Superintendent Frid reported this was budgeted for Senior Engineering Tech Dave to use given the fact he would be out on street improvement job sites and inspections. He commented a pickup truck was more versatile and could be used in other Public Works avenues better than an SUV. He estimated the cost difference between and SUV and a ½ ton truck to be less than $5,000. Councilmember Holmes stated she supported the budget and levy as presented. She asked if the proposed budget included a reimbursement from the County for TCAAP. Finance Director Bauman indicated the budget does not include a reimbursement from the County. She explained it was her understanding the City’s planning costs would be reimbursed through future permit fees. ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 19, 2018 3 Councilmember Holden questioned if staff was aware of the surplus the City would have for 2018. Finance Director Bauman estimated this to be $188,000. She commented further on the projected budget deficit and actuals for 2018. Mayor Grant recommended the cost for the Karth Lake retaining wall be lowered within the 2019 budget given the fact the work will be done by the DOC. Councilmember Holden questioned if the City would be receiving any money back from WSB. City Administrator Perrault stated he would have to investigate this further. He noted the City Engineer was working on this matter. Councilmember Holden explained she would support dropping the levy to 4%. Councilmember McClung commented he was going to go along with the 5% but noted his property taxes were slated to go up 17%. For this reason, he reported he would be supportive of paring back the levy to 4%. Councilmember Scott stated he would support a levy of 4.5%. He explained he wanted to avoid chasing the curve by reducing the levy to 4%. Mayor Grant indicated he could support the levy being set at 4%. Councilmember Holmes noted she could support the levy remaining at 5%. She commented that at 5% the City would still have a deficit of $149,000. She asked what the deficit would be if the levy were reduced to 4%. Finance Director Bauman reported this would be roughly $188,000, which was about the surplus from 2018. Mayor Grant questioned if the Red Bull permit revenue had been drafted into the 2019 budget. Finance Director Bauman stated these revenues were written into the 2018 budget. Councilmember Scott commented he could support a levy of 4.25%. Council consensus was to direct staff to amend the levy to reflect a 4% increase. Finance Director Bauman questioned if the Council wanted staff to continue submitting the labor intensive GFOA award. Councilmember Holden asked what the purpose was for receiving this award. City Administrator Perrault commented this was simply for the purpose of receiving an award based on the presentation of materials. ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 19, 2018 4 Council consensus was to direct staff to stop submitting its annual budget with the GFOA due to the fact the process was too labor intensive. B. 2019 Fee Schedule City Clerk Hanson stated the City Council annually establishes a fee schedule. She requested feedback from the Council regarding the proposed 2019 fee schedule. Mayor Grant asked if the fee schedule had been updated to reflect TCAAP fees. City Clerk Hanson stated this had not been done. Councilmember McClung commented the City’s SAC and WAC fees were low compared to other cities. He questioned if the City should be making an adjustment. Council consensus was to implement increased the City’s SAC and WAC fees. Councilmember Holden recommended liquor license fees be increased given the fact the City’s contract services with the Sheriff continue to rise. Councilmember McClung suggested staff also see what other communities charge for liquor license fees. City Clerk Hanson reported the City of Arden Hills was in line with neighboring communities but noted the City could consider a slight increase given the fact Ramsey County Sheriff rates were on the rise. Councilmember Holmes asked how much a dangerous dog fee was per year. City Clerk Hanson indicated this was a $500 fee per year. Councilmember Holmes requested further information regarding the minute copying fees. City Clerk Hanson explained she was not aware of the history of these expenses. She anticipated most residents would find this information on the City’s website versus requesting a copy from staff. Further discussion ensued regarding the fees being charged for photocopying City documents. Councilmember Holden recommended the fee schedule be amended to show all picnic pavilion fees for residents will be waived on National Night Out. Further discussion ensued regarding park pavilions and community rooms. Councilmember Holden suggested the City define casual roadside stands within the Fee Schedule. She recommended the hotel/motel licensing fees also be investigated further by staff. ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 19, 2018 5 She requested the tobacco license fee be increased given the rising fees the City was receiving from the Ramsey County Sheriff’s office. Councilmember Holmes asked that a fee for firearms sales be written into the Fee Schedule. Councilmember McClung stated he had a problem with the false alarm fees. He recommended this fee be increased. Councilmember Holden suggested false alarms 3 through 10 be charged $100 and businesses with false alarms more than 11 be charged $500 per response. Councilmember McClung suggested the SAC and WAC fees be increased to reflect Stacie Kvilvang’s recommendations. Councilmember Holmes questioned if the City should level off water bills instead of having actual amounts billed. She explained she has had residents expressing concerns regarding their summer water bill amounts. Finance Director Bauman discussed how the City bills on a quarterly basis and indicated it may be difficult to level the amounts off under the current system. Council consensus was the direct staff to amend the Fee Schedule per Council discussion. C. 2019 Council Liaison and JDA Liaison Appointments Discussion City Clerk Hanson stated each year, a Councilmember is appointed to serve as Council Liaison on the various committees and commissions in the City. Mayor Grant asked the Councilmembers to state which committees and commissions they were interested in. Councilmember Scott stated he would be willing to continue his service on the Planning Commission and would also consider serving on FPAC. Councilmember McClung commented he would be willing to serve on the Lake Johanna Fire Department Board of Directors. He suggested the Mayor and the Mayor Pro-Tem serve as the Personnel Committee. Councilmember Holmes stated she would be willing to serve on the Planning Commission and the Communications Committee and that she has not yet served on the Personnel Committee. Councilmember Holden indicated she could serve as the Council Liaison for the Ramsey County League. Councilmember Scott stated he would like to continue serving with the Ramsey County League. ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 19, 2018 6 Councilmember McClung indicated he was interested in continuing on the JDA but noted he would like to see this group dissolved. He stated he wanted to see all planning authority brought back to the City of Arden Hills. Councilmember Holmes and Councilmember Holden reported they were also interested in serving on the JDA. Mayor Grant suggested the Council vote on the JDA position appointment. Councilmember Scott stated he believed the Mayor should serve on the JDA and explained he did not like the idea of dissolving this group. He was of the opinion the JDA representatives should be strong proponents for the City. For this reason, he supported Councilmember Holden serving on the JDA. Mayor Grant commented there were advantages and disadvantages to each Councilmember serving. He stated he would opt for Councilmember Holden to serve on the JDA. City Clerk Hanson requested the Mayor select a Mayor Pro Tem. Mayor Grant indicated he would review the Council liaison assignments and would make a recommendation for Mayor Pro Tem. D. 2019-2020 JDA Chair City Administrator Perrault stated the City Council was taking applications for the 2019-2020 JDA Chair. He reported applications would be taken through December 3rd and interviews could be held on December 12. He anticipated an appointment would be made at a Special City Council meeting on December 17. Councilmember Holmes asked if the interviews could be held another time because she had a conflict on December 12. She also supported the Civic Site meeting being canceled on December 11. The Council supported the Civic Site meeting being pushed to January 2019. Councilmember Holden requested the application deadline be changed to December 4. The Council supported this recommendation. Councilmember Holden suggested the interviews be held on December 11 instead of December 12. City Administrator Perrault stated interviews could be held on December 11 with an alternate date being December 10 in order to accommodate the candidates. E. SLWA City Administrator Perrault stated the City Council discussed the Service Line Warranties of America (SLWA) insurance program at the September 17th City Council work session for further discussion. The Council requested SLWA be sent a breach of contract letter regarding incorrect ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 19, 2018 7 language between what was presented to the Council at a work session and what was stated in the terms and conditions of the information sent to residents. SLWA did respond and removed the incorrect language from their terms and conditions. An example of the incorrect language has been provided. Following the removal of the language from the terms and conditions, SLWA has reached out to the City regarding their fall marketing campaign. Per previous discussions, the City has approval for any marketing materials. The marketing materials have been provided for Council’s review. Councilmember Holden expressed frustration with the fact the next letter was still open to interpretation and explain better what the insurance would cover. Councilmember Holmes believed the whole situation was horrible and encouraged the City to get out of this agreement as soon as possible. She expressed frustration with the wording that was used on the letters and how it was misleading to residents. Councilmember Holden agreed the approach that was taken was unfair to the residents of Arden Hills. Councilmember Holmes recommended the partnership be dissolved due to the fact SLWA did not take a soft sell approach. Councilmember Scott stated he did not like any bit of this either. City Administrator Perrault asked if staff should work with SLWA to revise the letter or work to terminate the agreement. Councilmember Holmes supported the letter being revised at this time. Councilmember Scott questioned if this was a matter that should be referred to the State Attorney General’s office. He supported language being added to the letter stating: This is an advertisement. F. Council Comments and Public Hearing Process Mayor Grant encouraged the Council to focus on staying on topic with their Council Comments. Councilmember Holmes agreed that Council Comments were becoming too lengthy and off topic. Further discussion ensued regarding topics that would be acceptable and unacceptable during Council Comments. The Council requested Mayor Grant work his way up and down the dais in different ways in order to allow different Councilmembers to speak first. Mayor Grant stated he would like Council Comments to be shared for the good of the Council. Councilmember Scott indicated Council Comments was also a good way to share information with the public. ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 19, 2018 8 Mayor Grant encouraged Councilmembers to keep their comments concise. Councilmember Holden suggested each Councilmember be given 15 to 20 seconds for Council comments. Councilmember McClung commented he could see both sides of this issue and saw the benefit of the Council being able to communicate with staff and the public. He supported the Council still being able to make comments, but recommended the comments be concise and to the point. Mayor Grant recommended this issue be placed on the March worksession agenda in order for the topic to be revisited. Mayor Grant requested the Council now address the Public Hearing process. He proposed holding Public Hearings and taking action on the item after the Public Hearing is closed and not separately under New Business. Councilmember Holden recommended the Public Comment portion at the beginning of the meetings be limited to 30 minutes. Councilmember Holmes stated she did not believe this would be right and wanted to keep the time open for freedom of speech purposes. Instead, she suggested that each speaker be limited to three minutes. She suggested the City Clerk run a timer. City Administrator Perrault stated another way to manage Public Hearing items would be to indicate in the Public Hearing item if a vote is taking place. Councilmember McClung indicated he did not support this. He stated he wanted to see the City remain consistent with their action. He suggested Public Hearings be held and that action on the Public Hearing be taken under New Business at the same Council meeting. Councilmember Holden explained she would like to see action taken under New Business for all Public Hearings items. Councilmember Scott agreed. Mayor Grant stated he would support the Public Hearing action being completed either way. Council consensus was for the City Council to take action on all Public Hearing items under New Business. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion extending the meeting by 15 minutes. The motion carried unanimously (5-0). G. Council Request Tracker City Administrator Perrault reviewed the request tracker in detail with the Council. ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 19, 2018 9 Mayor Grant asked if the escrow had been released for Amble Drive. City Administrator Perrault discussed the differences between the landscaping and grading/erosion control work that was done for this project and would report back on what type of escrow was being held. Councilmember Holden stated she would like staff to investigate the detailed expenditures for TCAAP. 2. COUNCIL/STAFF COMMENTS City Administrator Perrault commented on a letter the City received from the County. Further discussion ensued regarding the letters the City had received from Ramsey County. Councilmember Holmes asked if the City wanted to have a response to the affordable housing aspect of this letter. Mayor Grant suggested the Council have a planned response in place. Councilmember Holden questioned what was happening with the City’s planning staff. She indicated she did not want staff so overworked that their job became unpleasant. She encouraged staff to keep resources in place so as not to overwhelm City Planner Mrosla. City Administrator Perrault stated the staffing would be dialed back but noted Jane was still available on an as needed basis. Councilmember Holden discussed the new sign at Arden Plaza and expressed concern with sight lines onto Lexington Avenue. Councilmember Holmes stated she did not believe there was a problem. Mayor Grant requested staff investigate this further. Councilmember Scott wished everyone a Happy Thanksgiving and safe travels. Councilmember McClung requested the City contact Boston Scientific and thank them for installing two signs that state Arden Hills. Mayor Grant recommended a letter be drafted by staff and that this be signed by the full Council thanking Land O’Lakes for the new signs. Councilmember Holden discussed the renovations that would occur to one of the Roseville Community Centers. City Clerk Hanson asked how the Council wanted to proceed with the tobacco issue. ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 19, 2018 10 City Administrator Perrault suggested the Council address this topic again at the January worksession. Council consensus was to address the tobacco issue at the January worksession. ADJOURN Mayor Grant adjourned the City Council Work Session at 8:23 p.m. __________________________ __________________________ Julie Hanson David Grant City Clerk Mayor Page 1 of 1 CONSENT ITEM 6A MEMORANDUM DATE: December 10, 2018 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst SUBJECT: Claims & Payroll Budgeted Amount: Actual Amount: Funding Source: NA NA NA Council Should Consider the Following Options: A. Approve Claims and Payroll Or B. Reject Claims and Payroll Supporting Documents: Payroll 2018 Payroll #23 ....................................................................................... $ 74,912.62 2018 Payroll #24 ....................................................................................... $ 78,020.11 Total Payroll ....................... $ 152,932.73 Accounts Payable Claims Through 12/07/2018 Paid Claims---11/10/2018 through 12/07/2018 (Check Nos. 48000-48061and ACH Checks) ........................................... $ 1,557,719.05 Total Accounts Payable ..... $ 1,557,719.05 Total Claims ..... $ 1,710,651.78 CITY OF ARDEN HILLS PAYROLL # 23 CHECKS DATED: 11/16/18 Biweekly: 10/27/18 - 11/09/18 EMPLOYEE DEDUCTIONS AMT.Payment Method FIT 5,613.53 EFT SIT 2,744.04 EFT FICA Oasdi 3,882.17 EFT FICA Medicare 907.93 EFT TOTAL TAXES 13,147.67 Health Premium 1,225.13 A/P Check* Dental Premium 191.02 A/P Check* FSA Health Care Reimb. 0.00 A/P Check* FSA Dependent Care Reimb. 0.00 A/P Check* TOTAL FLEXIBLE SPENDING 1,416.15 HSA Health Saving 175.00 Health Care Savings Plan-Retirement EFT Health Care Savings Plan-2% 413.15 EFT Health Care Savings Plan-4% 434.90 EFT TOTAL HEALTH SAVINGS 1,023.05 PERA 3,863.76 EFT ICMA 1,890.75 EFT Central Pension Fund-Union 537.60 A/P Check* MN State Retirement System 477.92 EFT TOTAL RETIREMENT 6,770.03 IUOE 49 Dues (Union) 122.50 A/P Check* LTD/STD Insurance 54.09 A/P Check* PERA Life Insurance 24.00 A/P Check* Life/Addl/Dep Life 53.00 A/P Check* UNUM 19.51 A/P Check* AFLAC 53.18 EFT TOTAL VOLUNTARY 326.28 Total Employee Deductions 22,683.18 Net Payroll 0.00 Direct Deposit 42,066.78 EFT Gross Payroll Tie-Out 64,749.95 STD/LTD Gross - Up Plus City Paid Benefit 10,162.67 ICMA Benefit Held 0.00 TOTAL PAYROLL COST 74,912.62 FICA TIE-OUT Gross Payroll 64,749.95 Less Total FSA 1,416.15 Plus Employer Match ICMA 0.00 Plus ICMA Benefit Held 0.00 Net P/R Subject to FICA 63,333.80 FICA Oasdi @ 6.20% 3,882.17 FICA Medicare @ 1.45% 907.93 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans- fers are typically made two business days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. 3.70 4,816.64 3.70 358.44 368.76 45.97 414.73 137.50 137.50 4,458.20 4,790.10 CITY BENEFIT 3,882.17 907.93 CITY OF ARDEN HILLS PAYROLL # 24 CHECKS DATED: 11/30/18 Biweekly: 11/10/18 - 11/23/18 EMPLOYEE DEDUCTIONS AMT.Payment Method FIT 6,071.42 EFT SIT 2,971.19 EFT FICA Oasdi 4,153.15 EFT FICA Medicare 971.31 EFT TOTAL TAXES 14,167.07 Health Premium 144.02 A/P Check* Dental Premium 95.87 A/P Check* FSA Health Care Reimb. 0.00 A/P Check* FSA Dependent Care Reimb. 0.00 A/P Check* TOTAL FLEXIBLE SPENDING 239.89 HSA Health Saving 0.00 Health Care Savings Plan-Retirement EFT Health Care Savings Plan-2% 422.63 EFT Health Care Savings Plan-4% 429.57 EFT TOTAL HEALTH SAVINGS 852.20 PERA 4,038.04 EFT ICMA 1,874.50 EFT Central Pension Fund-Union 537.60 A/P Check* MN State Retirement System 477.92 EFT TOTAL RETIREMENT 6,928.06 IUOE 49 Dues (Union) 0.00 A/P Check* LTD/STD Insurance -54.09 A/P Check* PERA Life Insurance 0.00 A/P Check* Life/Addl/Dep Life 0.00 A/P Check* UNUM 0.00 A/P Check* AFLAC 0.00 EFT TOTAL VOLUNTARY -54.09 Total Employee Deductions 22,133.13 Net Payroll 0.00 Direct Deposit 45,587.15 EFT Gross Payroll Tie-Out 67,720.28 STD/LTD Gross - Up Plus City Paid Benefit 10,299.83 ICMA Benefit Held 0.00 TOTAL PAYROLL COST 78,020.11 FICA TIE-OUT Gross Payroll 67,720.28 Less Total FSA 239.89 Plus Employer Match ICMA 0.00 Plus ICMA Benefit Held 0.00 Net P/R Subject to FICA 67,480.39 FICA Oasdi @ 6.20% 4,153.15 FICA Medicare @ 1.45% 971.31 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans- fers are typically made two business days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. (3.70) 5,017.72 (3.70) 358.44 207.32 (45.97) 161.35 0.00 0.00 4,659.28 5,124.46 CITY BENEFIT 4,153.15 971.31 CONSENT ITEM – 6B MEMORANDUM DATE: December 10, 2018 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director SUBJECT: Transfer fund balance from General Fund to Capital Equipment & Building Replacement Fund Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion to transfer $400,000 from the General Fund to the Capital Equipment & Building Replacement Fund and authorizing the Finance Director to complete all corresponding budget adjustments. Background In 2014, the Council adopted a revised Fund Balance Policy which directs the Finance Director to bring a request to the City Council to transfer any excess funds over 50% of fund balance in the General Fund to the PIR Fund once the final audit is completed. Discussion Based on our preliminary review of the 2019-2023 Capital Improvement Plan, the Capital Equipment & Building Replacement Fund has a greater need than the PIR Fund for this transfer. The intent of the policy is to utilize the funds for one-time, non-operating items. This goal is accomplished by transferring the funds to any capital fund. DATE: December 10, 2018 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Resolution 2018-069 Approving Fire Protection Service Contract with Lake Johanna Fire Department Budgeted Amount: Estimated Amount: Funding Source: N/A N/A N/A Council Should Consider The Council should consider approving the fire protection service contract with the Lake Johanna Fire Department. Background The City of Arden Hills contracts with the Lake Johanna Fire Department (LJFD) for fire protection, and has done so since the department’s inception in 1943. The City’s contract with LJFD expires at the end of this year, the attached contract will renew the City’s participation with the LJFD for fire protection for five years (thru December 31, 2023) and will renew automatically three times in five year increments with the final renewal expiring on December 31, 2038. This contract was last approved in 1998. The total LJFD operating budget for 2019 is $2,341,549, and Arden Hills is responsible for 24.5 percent, or $573,670. This represents an increase of 5.0 percent for the City over the 2018 budget. The City and LJFD both have the option to terminate the contract with one year’s notice to the other party. The City attorney has reviewed the contract, following Council approval the contract will go to the LJFD Board for approval. Attachment Attachment A: Resolution 2018-069 Approving Fire Protection Contract with the Lake Johanna Fire Department Attachment B: Fire Protection Contract with the Lake Johanna Fire Department CONSENT ITEM – 6C MEMORANDUM CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2018-069 RESOLUTION AUTHORIZING THE JOINT POWERS AGREEMENT FOR THE ARDEN HILLS, NORTH OAKS AND SHOREVIEW FIRE PROTECTION BOARD WHEREAS, the Arden Hills City Council has determined that it is in the best interest of the City of Arden Hills to participate in a Joint Fire Protection Board with the Cities of North Oaks and Shoreview, and the Lake Johanna Volunteer Fire Department; and WHEREAS, the City Council has reviewed the terms of the proposed Joint Powers Agreement and finds that the Agreement adequately addresses the concerns of the City of Arden Hills; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that the City Council hereby approves the Joint Powers Agreement with the Cities of North Oaks and Shoreview, and the Lake Johanna Volunteer Fire Department, and authorizes the Mayor and City Administrator to execute such agreement on behalf of the City of Arden Hills. BE IT FURTHER RESOLVED that a copy of this resolution shall be attached to such Agreement. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10th DAY OF DECEMBER, 2018. CITY OF ARDEN HILLS By: David Grant, Mayor ATTEST: By: Julie Hanson, City Clerk e FIRE PROTECTION SERVICE CONTRACT GITY OF ARDEN HILLS LAKE JOHANNA FIRE DEPARTMENT 1.0 Parties. This Contract is entered into by and between the City of Arden Hills, a statutory city under Chapter 412 of Minnesota Statues (herein "City"), and the Lake Johanna Fire Department, lnc., a non-profit corporation organized and existing under the provisions of Chapter 317 of Minnesota Statues (herein "Fire Department"); and shall be effective upon approval by both parties. 2.0 Purpose & Recitals. A. City is responsible for providing fire protection and prevention services for the people and institutions situated within its boundaries, which geographic area shall hereinafter be referred to as the "Fire Service Area". B. City has authority to enter into this Contract by virtue of provisions in Chapter 412 of the Minnesota Statues and has determined that the mutual undertakings set forth in this contract are desirable, in the public interest, and necessary to provide for the public health, safety, and general welfare of the Fire Service Area. C. Fire Department has provided fire protection and prevention services for the benefit of the "Fire Service Area' and has the necessary personnel, facilities, equipment and training to provide an adequate and reasonable degree of fire protection and prevention services within the Fire Service Area. D. Fire Department has authority to enter into this Contract by the provisions of its Articles of lncorporation and By-laws and desires to provide City with fire protection within the Fire Service Area. 3.0 Term. The term of this Service Contract shall extend from the first day of January, 2019, until and through the 31st day of December, 2023, ("Gontract Term"). A. Extended Term. The term of this Service Contract shall be automatically renewed for three additional periods ("Extended Term") of five years each unless either party adopts a Termination Rqsolution at a regular or special meeting of the City or Fire Department and communicates such resolution in writing to the other party at least one year prior to the end of the contract term or any successive extended term. 1. The first extended term shall commence on the 1st day of January 2024, and shall expire on the 31st day of December,2028. The second extended term shall commence on the 1st day of January, 2029, and shall expire on the 31st day of December, 2033. The third extended term shall commence on the 1st day of January,2034, and all expire on the 31st day of December, 2038. 2. 3. 4.0 B. Termination Resolution. Notwithstanding the above provisions, this Contract may be terminated by either party upon the adoption of an Termination Resolution as hereinafter provided, and communication of such resolution in writing to the other party at least one (1) year prior to the termination date. Gitv's Responsibilities. City shall have the responsibility and right to: A. Assist Fire Department, as needed, in the recruitment of additional fire fighters; B. Specify levels of service more than those defined in Section 5.0 for its Fire Service Area, after conferring with Fire Department and using the fire protection needs of City as criteria; C. Assist Fire Department in all reasonable ways to achieve its goal of providing City with fire protection and prevention services; and D. Compensate Fire Department for services rendered pursuant to the budget submitted by Fire Department and approved by City. E. Assist Fire Department in maintaining current ISO rating for City. F. Will designate representatives to serve on the Board of Directors per the By-Laws of the Fire Department. Fire Department's Responsibilities and Rights. Fire Department shall have the responsibility and right to: C. Use reasonable efforts to promptly respond to all fire, EMS and Rescue calls within the Fire Service Area whenever it is notified of such incidents. lf not immediately available, equipment and personnel will respond as soon as possible based on the judgment of the Fire Chief or other Officer in charge; Except as othenrvise provided herein, be responsible for its internal method of operation, including but not limited to the type of apparatus used for a response, assignment of personnel, dispatching procedures, determination of mutual aid response, type of response to routine calls and emergencies and all other activities usually associated with the fire department; Recruit firefighters as needed to maintain an adequate number of personnel and level of response to meet required levels of service; Maintain all firefighting equipment and stations in good order and repair; Recommend to and consult with City in regard to the refurbishment of existing equipment, the purchase of additional or new equipment and the levels of service to be provided; lnsure that it's members are properly training to render qualified and capable service under this Contract; 5.0 A. B. D. E. F. G. Hold such meetings, conduct such drills, and maintain such records as are necessary to qualify for State aid; L Obtain such training in addition to the routine training required hereunder as is requested by City provided City compensates Fire Department for the cost of such additional training; Promptly investigate, as Fire Department deems appropriate, the cause, origin, and circumstances of each and every fire occurring within the Fire Service Area involving loss of life or injury to person or destruction or damage to property. lf it appears that such fire is of suspicious origin, the appropriate agency shall take immediate charge of all physical evidence relating to the cause of the fire and pursue the investigation to its conclusion; and Work with ISO and lnsurance companies to maintain the best fire insurance ratings reasonably possible. 6.0 Reports Provided bv the Fire Department. Fire Department shall provide City with the following reports and other reports as may be reasonable requested from time to time, by the City; A. Annual Report. On or before March 1"t of each year, an annual organization report shall include at least the following: 1. A staffing/organization chart of Fire Department; 2. A summary of fire, EMS and rescue calls; 3. A summary of Response times averages; 4. A summary of Mutual aid and Automatic aid calls; 5. A summary of dollar loss by fire incidents; 6. A summary of fire inspection and code enforcement services rendered; 7. A summary of public fire education events conducted; and 8. A summary of training activities. H. J. B. Monthly tncident Report. On or before the 15th day of each month, a monthly lncident Report which includes Fire, EMS and Rescue calls. This report shall include at least the following information: 1. lncident Date; 2. lncident Number; 3. Incident Type Code; 4. Alarm Time, ArrivalTime and Clear Time; Primary Station; Street Number, Street Name; 7. City; Property Loss; Content Loss; Mutual Aid Aqreements. Fire Department shall maintain its membership in the Capital City MutualAid Association and shall enter into such mutual aid agreements as it deems appropriate and necessary. Such agreements shall be premised on the condition that equipment or personnel will not be sent outside the Fire Service Area if the Fire Department's Fire Chief, or the Chief's designee, determines that it is needed in the Fire Service Area. Copies of all mutual aid agreements shall be filed with City and Fire Department shall keep City informed of the requirements, rules and regulations of all mutual aid agreements to which it is a party. Annual Submittals. The following items shall be submitted to City; A. Operating Budget. On or before July 1't of each year, Fire Department will submit an annual operating budget for the period January 1 through December 31 of the following year. The operating budget will be itemized for each station. City will make Bi-Annual operating budget payments on or before January 1Sth and July 15th. B. Fire-Year Gapital lmprovement Budget. On or before July 1't of each year and along with the operating budget, Fire Department shall submit a five-year capital improvement budget which itemizes vehicles and equipment which are estimated to cost more than $10,000.00. C. Annual Audit. On or before July 1"t of each year, Fire Department shall provide a copy of the previous year's annual certified audit. 5. 6. 8. 9. 7.0 8.0 9.0 lndependent Gontractor. Fire Department members shall not be considered employees of City and shall not be entitled to any of the benefits usually accruing to regular City employees, including, but not limited to, severance pay, health and welfare insurance benefits, retirement credit, workers compensation coverage, or other benefits normally considered to be employee fringe benefits. Fire Department shall not be subject to any existing civil service regulations, protections or benefits and hereby expressly waives all rights to benefits accorded present employees of the City and hereby acknowledges that it is entitled to make no claims against City except as provided herein. This Contract does not create the relationship of principal and agent; partnership; joint venture; or of any association between City and Fire Department other than that of independent contractors. 10.0 lnsurance. Unless otherurrise provided herein, Fire Department shall purchase insurance of the types listed below and such other coverages as it may deem advisable; A. Worker's Compensation - statutory limits. B. Gomprehensive Liability - $2,000,000.00 single limit. C. Vehicle Coverage (comprehensive and collision) for all vehicles and trucks used by the Fire Department in providing fire protection and fire prevention services to the City and to the Cities of North Oaks and Shoreview. D. Building and Equipment Goverage (replacement value) for all buildings and equipment owned or used by the Fire Department in providing fire protection and fire prevention services to the City and to the Cities of North Oaks and Shoreview. All insurance policies purchased by Fire Department shall include City as an additional insured and shall contain a cancellation clause requiring thirty (30) days written notice to be mailed to City prior to such date of cancellation. Fire Department shall provide City with a certificate of insurance indicating that the required types and amounts of insurance are in force. Liability insurance must apply to vehicles owned, leased or utilized by Fire Department. 11.0 lndemnification. Fire Department agrees to defend and indemnify City against any claims brought or actions filed against City or any officer, employee, or volunteer of City for injury to, death of, or damage to the propefi of any third person or persons, arising from Fire Department's performance under this contract for services. Under no circumstances, however, shall Fire Department be required to pay on behalf of itself and City, any amounts in excess of the limits on liability established in Minnesota Statutes, Chapter 466 applicable to any one party. The limits of liability for Fire Department and City may not be added together to determine the maximum amount of liability for City. The intent of this subdivision is to impose on Fire Department a limited dug to defend and indemnify City for claims arising out of the performance of this contract subject to the limits of liability under Minnesota Statutes, Chapter 466. The purpose of creating this duty to defend and indemnify is to simplify the defense of claims by eliminating conflicts between the parties and to permit liability claims against both parties from a single occurrence to be defended by a single attorney. 12.0 Dissolution of_Fire Department. A. Fire Department lnitiated: lf the dissolution of the Fire Department is initiated by the Fire Department and is not the result of a termination of this Contract by one or more of the Cities, the Fire Department's assets shall be conveyed to a successor organization which provides Fire Protection Services to City and to the Cities of Arden Hills and North Oaks; or, if a successor organization does not provide Fire Protection Services to allthree cities, Fire Department's assets shall be conveyed to the City and to the Cities of North Oaks and Shoreview, in the manner and in the proportions deemed appropriate by such cities. B. City Initiated: lf the Dissolution of the Fire Department is the result of a termination of this Contract by one or more of the Cities, the Fire Department's assets shall be liquidated. The liquidated assets shall first be applied to ensure that the benefit obligations of the Lake Johanna Firefighter Relief Association, lnc. are fully funded. The balance of the liquidated assets, if any, shall be conveyed to the City and the Cities of North Oaks and Shoreview in the manner and in proportions deemed appropriate by such cities. C. Amendment of Bylaws: Fire Department shall amend its Bylaws in compliance with Minnesota statutes governing non-profit organizations, if necessary, in order to effectuate the provisions of this section. 13.0 Reserved 14.0 Amendments. This Contract may only be amended by written consent of both parties. 15.0 Gontracts and Exhibits. This Contract, including the exhibits attached hereto, contains the entire agreement of the parties. All preliminary negotiations are merged into and incorporated into this Contract. 16.0 Waiver. The action or inaction by either party, with knowledge of any breach of this Contract by the other party; or of any default on the part of the other party, in the observance or performance of any of the obligations or covenants of this Contract, shall not be deemed to be a waiver of any of the provisions of this Contract. No failure on the part of either party to enforce any obligation or covenant herein contained, nor any waiver of any right hereunder by either party unless in writing, shall discharge or invalidate such obligations or covenant or affect the right of said party to enforce the same in the event of any subsequent breach or default. 17.0 lnvaliditv. lf any part of this Contract, or any part of any provision hereof, shall be adjudicated to be void or invalid, then the remaining portions hereof not specifically adjudicated to be invalid, shall be enforced without reference to the part of portions so adjudicated, insofar as such remaining provisions are capable of enforcement. 18.0 Governing Law. This Contract shall be subject to and governed by the laws of the State of Minnesota. lN WITNESS WHEREOF, City and Fire authorized officers as indicated below: Department have executed this Contract by their Approved by Resolution No. and adopted on the day of 2018. Approved and adopted on the day of 2018. CITY OF ARDEN HILLS By: By: David Grant Its: Mayor By: Dave Perrault Its: City Administrator LAKE JOHANNA lnc. FIRE DEPARTMENT, Tim Boehlke Its:Fire Chief CONSENT ITEM – 6D MEMORANDUM DATE: December 10, 2018 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director SUBJECT: 2019 Non-Union Employee Compensation Plan Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider The City Council should consider approving the 2019 non-union employee compensation plan or provide further direction to City Staff. Background Annually, the City Council evaluates its compensation plan and determines if a cost of living adjustment (COLA) is appropriate. The 2019 budget was prepared with a 2.5% increase for employees, which is what was approved for the I.O.U.E. union members. This, in effect, helps to maintain the City’s place in the market. The seasonal employee compensation plan has been reviewed by staff and adjustments have been made to comply with minimum wage laws. Attached for Council approval are the compensation plans for January 1, 2019, for non-union employees as well as the proposed 2019 seasonal employee compensation plan. Attachments Attachment A: Proposed 2019 Non-Union Employee Compensation Plan Attachment B: Proposed 2019 Seasonal Compensation Plan NON‐UNIONHOURLYGrade 1 2 3 4 5 6 7 8 90 ‐ 48 1 15.54 16.00 16.48 16.98 17.49 18.01 18.55 19.11 19.6849 ‐ 64 2 16.47 16.96 17.47 18.00 18.54 19.09 19.66 20.25 20.8665 ‐ 82 3 17.46 17.98 18.52 19.08 19.65 20.24 20.84 21.47 22.1183 ‐ 100 4 18.50 19.06 19.63 20.22 20.83 21.45 22.10 22.76 23.44101 ‐ 120 5 19.61 20.20 20.81 21.43 22.08 22.74 23.42 24.12 24.85121 ‐ 142 6 20.79 21.42 22.06 22.72 23.40 24.10 24.83 25.57 26.34143 ‐ 165 7 22.04 22.70 23.38 24.08 24.81 25.55 26.32 27.11 27.92166 ‐ 189 8 23.36 24.06 24.78 25.53 26.29 27.08 27.89 28.73 29.59190 ‐ 215 9 24.76 25.51 26.27 27.06 27.87 28.71 29.57 30.46 31.37216 ‐ 242 10 26.25 27.04 27.85 28.68 29.54 30.43 31.34 32.28 33.25243 ‐ 271 11 27.82 28.66 29.52 30.40 31.32 32.26 33.22 34.22 35.25272 ‐ 302 12 29.49 30.38 31.29 32.23 33.19 34.19 35.22 36.27 37.36303 ‐ 335 13 31.26 32.20 33.17 34.16 35.19 36.24 37.33 38.45 39.60336 ‐ 370 14 33.14 34.13 35.16 36.21 37.30 38.42 39.57 40.76 41.98371 ‐ 407 15 35.13 36.18 37.27 38.38 39.54 40.72 41.94 43.20 44.50408 ‐ 446 16 37.23 38.35 39.50 40.69 41.91 43.16 44.46 45.79 47.17447 ‐ 487 17 39.47 40.65 41.87 43.13 44.42 45.75 47.13 48.54 50.00488 ‐ 530 18 41.84 43.09 44.38 45.72 47.09 48.50 49.96 51.45 53.00531 ‐ 575 19 44.35 45.68 47.05 48.46 49.91 51.41 52.95 54.54 56.18576 ‐ 620 20 47.01 48.42 49.87 51.37 52.91 54.49 56.13 57.81 59.55621 ‐ 665 21 49.83 51.32 52.86 54.45 56.08 57.76 59.50 61.28 63.12666 ‐ 710 22 52.82 54.40 56.03 57.72 59.45 61.23 63.07 64.96 66.91711 ‐ 755 23 55.99 57.67 59.40 61.18 63.01 64.90 66.85 68.86 70.92756 ‐ 800 24 59.35 61.13 62.96 64.85 66.79 68.80 70.86 72.99 75.18StepPts NON‐UNIONMONTHLYGrade1234567890 ‐ 48 1 2,693.02 2,773.81 2,857.02 2,942.73 3,031.01 3,121.95 3,215.60 3,312.07 3,411.4349 ‐ 64 2 2,854.60 2,940.24 3,028.44 3,119.30 3,212.88 3,309.26 3,408.54 3,510.80 3,616.1265 ‐ 82 3 3,025.87 3,116.65 3,210.15 3,306.45 3,405.65 3,507.82 3,613.05 3,721.44 3,833.0983 ‐ 100 4 3,207.43 3,303.65 3,402.76 3,504.84 3,609.99 3,718.29 3,829.843,944.73 4,063.07101 ‐ 120 5 3,399.87 3,501.87 3,606.92 3,715.13 3,826.59 3,941.38 4,059.63 4,181.41 4,306.86121 ‐ 142 6 3,603.86 3,711.98 3,823.34 3,938.04 4,056.18 4,177.87 4,303.20 4,432.30 4,565.27143 ‐ 165 7 3,820.10 3,934.70 4,052.74 4,174.32 4,299.55 4,428.54 4,561.39 4,698.24 4,839.18166 ‐ 189 8 4,049.30 4,170.78 4,295.90 4,424.78 4,557.53 4,694.25 4,835.08 4,980.13 5,129.53190 ‐ 215 9 4,292.26 4,421.03 4,553.66 4,690.27 4,830.98 4,975.91 5,125.18 5,278.94 5,437.31216 ‐ 242 10 4,549.80 4,686.29 4,826.88 4,971.68 5,120.84 5,274.46 5,432.69 5,595.68 5,763.55243 ‐ 271 11 4,822.78 4,967.47 5,116.49 5,269.99 5,428.09 5,590.93 5,758.66 5,931.42 6,109.36272 ‐ 302 12 5,112.15 5,265.52 5,423.48 5,586.19 5,753.77 5,926.38 6,104.18 6,287.30 6,475.92303 ‐ 335 13 5,418.88 5,581.45 5,748.89 5,921.36 6,099.00 6,281.97 6,470.43 6,664.54 6,864.47336 ‐ 370 14 5,744.01 5,916.33 6,093.82 6,276.64 6,464.94 6,658.88 6,858.65 7,064.41 7,276.34371 ‐ 407 15 6,088.65 6,271.31 6,459.45 6,653.24 6,852.83 7,058.42 7,270.17 7,488.28 7,712.92408 ‐ 446 16 6,453.97 6,647.59 6,847.02 7,052.43 7,264.00 7,481.92 7,706.38 7,937.57 8,175.70447 ‐ 487 17 6,841.21 7,046.45 7,257.84 7,475.58 7,699.84 7,930.84 8,168.76 8,413.83 8,666.24488 ‐ 530 18 7,251.68 7,469.23 7,693.31 7,924.11 8,161.83 8,406.69 8,658.89 8,918.66 9,186.22531 ‐ 575 19 7,686.78 7,917.39 8,154.91 8,399.56 8,651.54 8,911.09 9,178.42 9,453.78 9,737.39576 ‐ 620 20 8,147.99 8,392.43 8,644.20 8,903.53 9,170.64 9,445.76 9,729.13 10,021.00 10,321.63621 ‐ 665 21 8,636.87 8,895.98 9,162.86 9,437.74 9,720.87 10,012.50 10,312.88 10,622.26 10,940.93666 ‐ 710 22 9,155.08 9,429.74 9,712.63 10,004.01 10,304.13 10,613.25 10,931.65 11,259.60 11,597.39711 ‐ 755 23 9,704.39 9,995.52 10,295.39 10,604.25 10,922.37 11,250.05 11,587.55 11,935.17 12,293.23756 ‐ 800 24 10,286.65 10,595.25 10,913.11 11,240.50 11,577.72 11,925.0512,282.80 12,651.28 13,030.82StepPts NON‐UNIONYEARLYGrade1234567890 ‐ 48 1 32,316.21 33,285.69 34,284.26 35,312.79 36,372.18 37,463.34 38,587.24 39,744.86 40,937.2049 ‐ 64 2 34,255.18 35,282.84 36,341.32 37,431.56 38,554.51 39,711.14 40,902.48 42,129.55 43,393.4465 ‐ 82 3 36,310.49 37,399.81 38,521.80 39,677.45 40,867.78 42,093.81 43,356.62 44,657.32 45,997.0483 ‐ 100 4 38,489.12 39,643.79 40,833.11 42,058.10 43,319.84 44,619.44 45,958.02 47,336.76 48,756.87101 ‐ 120 5 40,798.47 42,022.42 43,283.09 44,581.59 45,919.03 47,296.61 48,715.50 50,176.97 51,682.28121 ‐ 142 6 43,246.38 44,543.77 45,880.08 47,256.48 48,674.18 50,134.40 51,638.43 53,187.59 54,783.21143 ‐ 165 7 45,841.16 47,216.39 48,632.88 50,091.87 51,594.63 53,142.47 54,736.74 56,378.84 58,070.21166 ‐ 189 8 48,591.63 50,049.38 51,550.86 53,097.38 54,690.30 56,331.01 58,020.94 59,761.57 61,554.42190 ‐ 215 9 51,507.13 53,052.34 54,643.91 56,283.23 57,971.72 59,710.87 61,502.20 63,347.27 65,247.69216 ‐ 242 10 54,597.55 56,235.48 57,922.54 59,660.22 61,450.03 63,293.5365,192.33 67,148.10 69,162.55243 ‐ 271 11 57,873.41 59,609.61 61,397.90 63,239.83 65,137.03 67,091.1469,103.87 71,176.99 73,312.30272 ‐ 302 12 61,345.81 63,186.18 65,081.77 67,034.22 69,045.25 71,116.6173,250.11 75,447.61 77,711.04303 ‐ 335 13 65,026.56 66,977.36 68,986.68 71,056.28 73,187.96 75,383.6077,645.11 79,974.47 82,373.70336 ‐ 370 14 68,928.15 70,996.00 73,125.88 75,319.65 77,579.24 79,906.6282,303.82 84,772.93 87,316.12371 ‐ 407 15 73,063.84 75,255.76 77,513.43 79,838.83 82,234.00 84,701.0287,242.05 89,859.31 92,555.09408 ‐ 446 16 77,447.67 79,771.10 82,164.24 84,629.16 87,168.04 89,783.0892,476.57 95,250.87 98,108.39447 ‐ 487 17 82,094.53 84,557.37 87,094.09 89,706.91 92,398.12 95,170.0698,025.16 100,965.92 103,994.90488 ‐ 530 18 87,020.20 89,630.81 92,319.73 95,089.33 97,942.01 100,880.27 103,906.67 107,023.87 110,234.59531 ‐ 575 19 92,241.42 95,008.66 97,858.92 100,794.69 103,818.53 106,933.08 110,141.08 113,445.31 116,848.67576 ‐ 620 20 97,775.90 100,709.18 103,730.45 106,842.37 110,047.64 113,349.07 116,749.54 120,252.03 123,859.59621 ‐ 665 21 103,642.46 106,751.73 109,954.28 113,252.91 116,650.50 120,150.01 123,754.51 127,467.15 131,291.16666 ‐ 710 22 109,861.00 113,156.83 116,551.54 120,048.08 123,649.53 127,359.01 131,179.78 135,115.18 139,168.63711 ‐ 755 23 116,452.66 119,946.24 123,544.63 127,250.97 131,068.50 135,000.55 139,050.57 143,222.09 147,518.75756 ‐ 800 24 123,439.82 127,143.02 130,957.31 134,886.03 138,932.61 143,100.59 147,393.60 151,815.41 156,369.87StepPts PW Seasonal/Parks and Recreation 2019 Proposed Part-Time Pay Scale Playground Leaders/Special Event/Trip Chaperone: Steps:1 2 3 4 5+ $10.50 $10.75 *$11.00 $11.25 $11.50 * Pay rate based on qualifications and experience Program Instructor I:Soccer/pre-soccer; basketball; sports hour/Pee Wee sports; pre-t-ball; flag football; soccer/tball mini camp; art programs, floor hockey; volleyball Steps:1 2 3 4 5 $12.00 $12.25 *$12.50 $12.75 $13.00 * Pay rate based on qualifications and experience Program Instructor II:Tennis, Baby-Sitting Steps:1 2 3 4 5 $13.00 $13.25 $13.50 $13.75 $14.00 Program Instructor III:Ice skating instructor, hockey skills instructor. Steps:1 2 3 4 5+ $15.00 $15.25 $15.50 $15.75 $16.25 Program Instructor IV:Sports coordinator, lead summer staff. Steps:1 2 3 4 5+ $13.00 $13.25 $13.50 $13.75 $14.00 Youth Umpires/Referees: Softball Umpire per game / Soccer referee per game. Steps:1 2 3 4 5 $13.00 $13.50 *$14.00 $14.50 $15.00 * Certified Entry Maintenance Worker: Steps:1 2 3+4 5+ $12.00 $13.00 $14.00 $15.00 $16.00 Ice Rink Attendants: Steps:1 2 3 4 5+ $10.00 $10.25 $10.50 $10.75 $11.00 Park Attendants: Adult Softball; Soccer. Steps:1 2 3 4 5+ $10.00 $10.25 $10.50 $10.75 $11.00 CONSENT ITEM – 6E MEMORANDUM DATE: December 10, 2018 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director SUBJECT: Resolution 2018-068 Accepting the Liability Coverage Limits from the League of Minnesota Cities Insurance Trust (LMCIT) for 2019 Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider The City Council should consider approving Resolution 2018-068 accepting the liability coverage limits from the League of Minnesota Cities Insurance Trust (LMCIT) for 2019. Background Each year the City Council is required to decide whether or not to waive the statutory tort liability limits to the extent of the coverage purchased. In past history, the City has not waived the monetary limits on municipal tort liability established by Minnesota Statutes 466.04 (this would mean that the City accepts liability coverage limits of $1,500,000). Attachments Attachment A: Resolution 2018-068 Attachment B: Waiver Form CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2018-068 Accepting the Liability Coverage Limits from the League of Minnesota Cities Insurance Trust (LMCIT) WHEREAS, the City of Arden Hills DOES NOT WAIVE the monetary limits on municipal tort liability established by Minnesota Statutes 466.04. THEREFORE, BE IT RESOLVED: The City of Arden Hills accepts liability coverage limits of one million, five hundred thousand dollars and zero cents ($1,500,000.00) from the League of Minnesota Cities Insurance Trust (LMCIT) for calendar year 2019. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10th DAY OF DECEMBER, 2018. David Grant, Mayor ATTEST: Julie Hanson, City Clerk Attachment A Page 1 of 2 CONSENT ITEM – 6F MEMORANDUM DATE: December 10, 2018 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, City Clerk SUBJECT: 2019 Fee Schedule Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider the Following Options Adopting Ordinance 2018-004 Approving the 2019 Fee Schedule and Authorizing Publishing of the Summary Ordinance Background A draft 2019 Fee Schedule was provided to the City Council at its work session on November 19, 2018. Following that discussion, staff incorporated additional changes per the Council’s request as follows: • Section V – Parks & Recreation: Addition of a non-resident charge in the amount of for picnic shelter rentals (and clarification that picnic shelter rentals are free of charge for residents) • Section V – Parks & Recreation: Addition of a fee for the rental of the community room and small conference room at City Hall during daytime, regular business hour use • Section VIII – Utility Hookup Charges: Increase charges for a 5/8” water meter and also a 1” water meter • Section VIII – Utility Hookup Charges: Increases to the City water availability charge (WAC) and City sewer availability charge (SAC) fees Page 2 of 2 • Section IX – Miscellaneous/Retail Activities: Removal of Casual Roadside Stands item as this type of activity is addressed in current City Code within the definition of a solicitor/peddler/transient merchant • Section IX – Miscellaneous/Retail Activities: Increasing the illegal tobacco sales fees for first and second offenses Other changes are reflected as recommend by the Council pertaining to photocopying fees and false alarms charges. All updated language and/or fees as outlined above are provided in the red- lined document fee schedule (see Attachment A). Attachments Attachment A: Ordinance 2018-004 – Appendix A – 2019 Fee Schedule (Red-Lined Version) Attachment B: Summary Ordinance 2018-004 Page 1 of 11 City of Arden Hills Ordinance 2018-0014 – Appendix A Amended 2018 2019 Fee Schedule I. Administrative Dogs/Cats – Licenses Two years (Pro-rated for second year @ $13.00) $30.00 Dogs/Cats – Duplicate Tags Each $6.50 Dogs/Cats – Boarding $22.00 per day Dogs/Cats – Impoundment Fee $50.00 Dogs/Cats – Surrender Fee Each $25.00 Dogs – Residential Kennel License Annual $21.00 Dogs – Dangerous Dog Fee Annual $500.00 Dogs – Potentially Dangerous Dog Fee Annual $250.00 Copying – Minutes, City Council Meetings Annual $69.00 Copying – Minutes, Planning Commission Meetings Annual $56.00 Copying – Agendas, City Council Meetings Annual $14.00 Copying – Agendas, Planning Commission Meetings Annual $7.00 Copying – Agenda Packets, City Council Meetings Annual Cost based on per sheet, staff labor, and postage Copying – Agenda Packets, Planning Commission Annual Cost based on per sheet, staff labor, and postage Copying – General City Material Any Size $0.25 per side 8 ½ x 11; $0.50 large. Add postage if mailing copies Assessment Search $53.00 per half hour Private Activity Revenue Bonds Non-refundable application fee $500.00 Annual Administrative Fee 1/8 of 1% (0.125%) of outstanding principal balance of the bonds for the life of the bonds Reimbursement of all City costs II. Building Construction Building Permits – Permit Fee Fees shall be based according to the 20178 State Statute 326B.153 and are determined by the City’s Building Official Page 2 of 11 Building Permits – Plan Review Fee 65% of Building Permit Fee Building Permits – Re-inspection $63.25 per State Statute 326B.153 Building Permits – Manufactured Home Location, Swimming Pools, and Demolition $55.00 + State Surcharge fee as outlined in State Statute 326B.148 Building Permits – Special Investigations 100% of Permit Fee State Surcharge – based on valuation Fee based on 20178 State Statute 326B.148 State Surcharge – Fixed Fees Fee based on State Statute 326B.148 Plumbing Permits – Minimum Fee $40.00 Plumbing Permits – Residential 1.25% of Project Value Plumbing Permits – Non- Residential 1.25% of Project Value + $50.00 Electrical Permits – Minimum Fee $40.00 Electrical Permits – Maximum Single Family Dwelling Fee $150.00 Electrical Permits – General See Exhibit “A” attached to fee schedule Mechanical Permits – Minimum Fee $40.00 Mechanical Permits – Residential 2% of Project Value Mechanical Permits – Non- Residential 1.25% of Project Value + $50.00 Fire Protection Permits – Permit Fee Fees shall be based according to the 20178 State Statute 326B.153 and are determined by the City’s Building Official Fire Protection Permits – Plan Review Fee 65% of Permit Fee Fire Protection Permits – Re- inspection $63.25 per State Statute 326B.153 III. Liquor Licensing On-sale 1,999 square feet (SF) or less $3,465.00 On-sale 2,000 (SF) – 2,999 (SF) $4,620.00 On-sale 3,000 (SF) – 3,999 (SF) $5,775.00 On-sale 4,000 (SF) or more $6,930.00 On-sale, Sunday $200.00 (340A.504 Subd. 3(b) limits $200 fee for Sunday sales) Off-sale $210.00 Club Fee $315.00 On-sale, Malt Beverage $126.00 Page 3 of 11 Off-sale, Malt Beverage $42.00 On-sale, Wine $ 2,000.00 (340A.408 Subd. 2(c) limits fee to $2000 or half of on-sale license fee, whichever is less) Strong Beer No Charge (as part of On-Sale Wine License) Investigation Fee $158.00 Minor Consumption Violation with Server Training First Violation $105.00 Second Violation $525.00 Third Violation $1,050.00 Fourth Violation $1,575.00 Minor Consumption Violation without Server Training First Violation $525.00 Second Violation $1,050.00 Third Violation $1,575.00 Fourth Violation $2,100.00 and may be subject to license revocation IV. Maps and Ordinances Zoning Ordinance Municipal Code Comprehensive Plan $0.25 per side Color Maps (8.5 x 11) $2.00 Color Maps (11 x 17) $4.00 Street Maps $2.00 As-Builts (11 x 17) Based on number of copies and staff time V. Parks & Recreation Youth Athletic Association Field Rental Per two hour time block $30.00 per time block + applicable tax Adult Club / Intramural Field Rental Per two hour time block $50.00 per time block + applicable tax Ball Field Rental, Unlighted Per two hour time block. Tournament fees are extra. $100.00 per time block + applicable tax Ball Field Rental, Lighted Per two hour time block. Tournament fees are extra. $84 125.00 per time block + applicable tax Ball Field Tournament Fee (Adult), Full Maintenance Includes all day maintenance staff on site $525.00 per day + $200.00 damage deposit + applicable tax Ball Field Tournament Fee (Adult), Minimum Maintenance Includes prep for fields and midday drag of fields $315.00 per day + $200.00 damage deposit + applicable tax Warming House Rental/Ice Rink Rental Only allowed during non-public use hours $450.00 per hour + $200.00 damage deposit + key deposit + applicable tax Picnic Shelters - Resident Available for reservation No Charge$0 Picnic Shelters – Non-Resident Available for reservation $30.00 Page 4 of 11 Picnic Pavilions – Resident Includes up to five picnic tables $8595.00 per day + $200.00 damage deposit + applicable tax*fee waived for Night to Unite and other public events open to all Arden Hills residents Picnic Pavilions – Non-Resident Includes up to five picnic tables $125150.00 per day + $200.00 damage deposit + applicable tax Picnic Pavilions – Resident Non-Profit Includes up to five picnic tables $5565.00 per day + $200.00 damage deposit Picnic Pavilions – Other Non-Profit Includes up to five picnic tables $90100.00 per day + $200.00 damage deposit Additional Picnic Tables For every two extra tables $1520.00 + applicable tax* *fee waived for Night to Unite and other public events open to all Arden Hills residents Community Garden Plot – One Plot Annual $4045.00 + applicable tax Community Garden Plot – Second Plot Annual $2025.00 + applicable tax Room Rental – City Hall, Community Room Per Day (Scheduling a room after regular hours is contingent upon the presence of a city employee; In the event staff is not available, the City reserves the right to deny application). Regular business hours usage: No charge $50.00 Army National Guard: No charge City Government: No charge Resident, Non-profit: $7585.00 Resident, For-profit: $101150.00 Non-Resident, Non-profit: $125.00 Non-Resident, For-profit: $150.00 (includes applicable tax) Room Rental – City Hall, Small Conference Room Per Day (Scheduling a room after regular hours is contingent upon the presence of a city employee; In the event staff is not available, the City reserves the right to deny application). Regular business hours usage: No charge $25.00 Army National Guard: No charge City Government: No charge Resident, Non-profit: $3545.00 Resident, For-profit: $4555.00 Non-Resident, Non-profit: $5565.00 Non-Resident, For-profit: $6575.00 (includes applicable tax) Room Rental – Damage Deposit Required $105125.00 Equipment Rental – DVD, VCR, T.V. $1120.00 + applicable tax Page 5 of 11 VI. Planning and Zoning (Each separate land use request shall be charged a separate administrative fee and escrow even if submitted on the same application. Costs expended in reviewing and processing an application will be charged against the cash escrow and credited to the City. Charges to the escrow include planning and engineering staff time, City attorney and consulting fees, and mailing costs. If, at any time, a required cash escrow is depleted to less than 20% of its original amount, the applicant shall deposit additional funds in the cash escrow account as determined by the City. The escrow may be reduced or increased by the City Planner on a project by project basis.) Description Escrow Fees Initial Application Fees Preliminary Plat Administrative Fee $500 Escrow $1,000 Final Plat Administrative Fee $500 Escrow $1,000 Lot Split/Minor Subdivision (R-1 and R-2 only) Administrative Fee $350 Escrow $1,000 Rezoning or TCAAP Regulating Plan Map Amendment Administrative Fee $350 Escrow $1,000 Comprehensive Plan Amendment Administrative Fee $500 Escrow $1,000 Variance or Permitted Adjustment Administrative Fee $350 Escrow $1,000 Conditional Use or Interim Use Permit/CUP or IUP Amendment Administrative Fee $350 Escrow $1,000 Planned Unit Development Master Plan or Special Development Plan Master Plan Administrative Fee $350 Escrow $1,000 Final Planned Unit Development or Final Special Development Plan Administrative Fee $350 Escrow $1,000 Planned Unit Development Amendment or Special Development Plan Amendment Administrative Fee $350 Escrow $1,000 Concept Review Administrative Fee $150 Escrow $1,000 Vacation of Easement Administrative Fee $150 Escrow $1,000 Site Plan Review Administrative Fee $350 Escrow $1,000 City Code Amendment Administrative Fee $350 Escrow $1,000 Zoning Code or TRC Amendment Administrative Fee $350 Escrow $1,000 Zoning Letter Administrative Fee $60 Land Use Requests – Not Already Specified Administrative Fee $150 Escrow $1,000 Zoning Permit – Decks under 30”, Driveways, Fences, Sheds and Temporary Structures $65 Page 6 of 11 Recreational Vehicle Parking Permit 7 Day Permit, renewable once per 12 months $25 Home Occupation I Permit No charge Home Occupation II Permit Administrative Fee $150 Escrow $500 Commercial Outdoor Display and Sales Area Permit $100 Appeal of Administrative Zoning, Sign, or Subdivision Decisions Administrative Fee $150 $1,000 Administration Fee $150 Escrow To be determined by the Engineer Right-of Way Permit – Small Cell Wireless Facilities Permit for up to 15 locations; rent and maintenance per each location $150 ROW permit fee, rent $150 per year, maintenance $25 per year Grading & Erosion Control Fees Administrative Fee $150 Escrow $3,675 / acre VIII.Utility Hookup Charges Water Permits – Service Installation/Repairs/Alteration Per inspection $40.00 Water Permits – Interior Plumbing, New Home $40.00 Water Permanent Disconnect $215.00 Curb Box and Service Lead, 1” Service Connection on Unsurfaced Street $165.00 Restoration of Typical Road Mix Street $105.00 Restoration of Higher-Type Street Set by Engineer Larger than 1” Service Connection Set by Inspector Water Permits – Plan Check Fee Set by Inspector Water Permits – Re-inspection $40.00 Hydrant Meter Rental $2,000 deposit, monthly rental of $30.00, water permit fee of $170.00, State surcharge of $1.00 plus applicable standard water usage rate charge for consumption Escrow Right-of-Way Permit VII. Public Works/Engineering Page 7 of 11 Water Meter/Spacer Charges – Customer Requested Water Meter Accuracy Test Fee includes removal of meter, bench test at maintenance facility, and returning meter to residence; Fee will not be applied if the meter is found to be inaccurate to a degree exceeding three percent (3%) from the result of the bench test Based on Meter Size Contact Public Works for Quote Water Meter/Spacer Charges – 5/8” x ¾” Meter Model 25 Standard Meter $450.00 $470.00 Water Meter/Spacer Charges – 3/4” x 7 ½” Meter Model 35 Contact Public Works for Quote Water Meter/Spacer Charges – 1” Meter $550.00 $580.00 Water Meter/Spacer Charges – Greater than 1” Contact Public Works for Quote Water Connection Fee – Connection fee for previously un-served or expanded lots $840.00 per acre or portion thereof Water Availability Fee – New or Additional Connections The units are based on the Metropolitan Council’s formula for calculating new sewer availability charge (SAC) units $525.00 1,375 per unit Sewer Connection Fee – Connection fee for previously un-served or expanded lots $840.00 per acre or portion thereof Sewer Availability Fee – New or Additional Connections The units are based on the Metropolitan Council’s formula for calculating new sewer availability charge (SAC) units $525.00 825.00 per unit Sewer Permits – Service Installation/Alternations/Repairs Per inspection $40.00 Sewer Permits – Plan Review Fee Set by Inspector Sewer Permits – Reinspections $40.00 per hour Sewer Access Charge Set by Met Council Annually $2,485.00 Sanitary Sewer Utility Prohibited Sump Pump Connection Surcharge $100.00 per month IXVIII. Miscellaneous/Retail Activities Boutique/Garage Sale Application/notification of City Hall required No charge Casual Roadside Stands Addressed in current City code under Solicitor/Peddler/Transient Merchant Application/notification of City Hall required No charge Tent Permit $55.00+ State Surcharge Page 8 of 11 Sidewalk Sales $53.00 Business Licensing – Amusement Facilities Includes arcade, dance hall, movie theater, pool/billiard tables, bowling alleys, indoor tennis, skating facility, outdoor tennis, driving ranges, etc. $105.00 Business Licensing – Wholesale Bulk Fuel Storage Liability insurance required $210.00 Business Licensing – Hotel/Motel $6.50 per room Business Licensing – Courtesy Bench, Non-advertising $26.00 Business Licensing – Courtesy Bench, Advertising $79.00 Business Licensing – Mechanical/Electronic Devices Includes musical devices, amusement rides, bowling alleys, etc. $15.00 per location + $15.00 per machine (MN Statute 449.15 sets maximum permit fee at $15 per location and $15 per machine) Business Licensing – Retail Sales Includes antique shops, beauty/barber shops, boat dealers, Christmas tree sales, dry cleaning, laundry, bakery, candy, meats, wholesale foods, caterers, motor vehicle sales, optometrist, mortuary, video sales/rentals, over-the-counter tobacco sales, vending machines (excluding tobacco), & other retail goods not listed $53.00 Business Licensing – Restaurants, Cafes, Coffee Houses, etc. $21.00 per 1,000 square feet, or fraction thereof Business Licensing – Restaurants, Drive-Thru $315.00 Business Licensing – Service Stations $105.00 Business Licensing – Grocery $21.00 per 1,000 square feet, or fraction thereof Business Licensing – Mobile Food Units/Food Trucks $30.00 temporary (7 days or less) or $100 annual (8 days or more) Page 9 of 11 Charitable Gambling Permit – Per Minnesota State Statute, Chapter 349 Includes investigation fee Local Gambling Tax Lawful Gambling Fund $158.00 3% of organizations’ gross receipts from all lawful gambling, less prizes paid out 10% of net profits Tobacco Sales License Includes investigation fee $300.00 Fireworks Sales As part of existing business $100.00 (MN Statute 624.20 sets maximum permit fee at $100.00) Fireworks Sales Exclusive Business $350.00 (MN Statute 624.20 sets maximum permit fee at $350.00) Massage Therapist Annual Fee, Includes investigation fee $53.00 Massage Therapist Establishment Annual Fee, Includes investigation fee $158.00 Recreational Outdoor Archery Range $200 first year $50 annual renewal Solicitors, Peddlers, Transient Permit – For-Profit Organizations Please reference Section 340 of the Municipal Code for more information $158.00 background investigation + $105.00 per month permit fee Solicitors, Peddlers, Transient Permit – Non-Profit Organizations Please reference Section 340 of the Municipal Code for more information No charge Tree Contractor License $50.00 IX. Signs Initial Fee Per Sign $100.00 Permanent Signs, Annual Renewal Per Sign, 100 square feet or less (maximum allowable size) $25.00 Temporary Signs $50.00 Signs, Impoundment First Offense $50.00 Signs, Impoundment Second Offense $75.00 Signs, Impoundment Third Offense $150.00 XI. Miscellaneous Fees/Permits Rubbish Hauler Annual $158.00 Recycling Hauler Annual $158.00 Contractor License Annual $75.00 Miscellaneous Permit Fee For all other permits not listed $40.00 Staff Research $53.00 per half hour Penalties for Late Payment Failure to pay any penalty imposed shall be grounds for the suspension or termination of any license issued by the City 10% of license fee or $32.00, whichever is greater Tobacco Sales, Illegal First Offense $105.00 $150.00 Page 10 of 11 Tobacco Sales, Illegal Second Offense within 24 months $525.00 $600.00 Tobacco Sales, Illegal Third Offense within 24 months $1,050.00 and 7 business day suspension or 30 day suspension of license + admin fine of $250 Tobacco Sales, Illegal Fourth Offense within 24 months Revocation of the license for a one year period Candidate Filing Fee $2.00 Insufficient Funds/Returned Check Fee $35.00 Rental Registration/Renewal Fee $45.00 per rental unit Rental Renewal Late Fee For renewals received after January 31 $90.00 per rental unit Residential Contractor License Check $5.00 Business Subsidy Application Fee Required to reimburse City for full cost of review $2,100.00 + $10,500.00 escrow Construction Activity Waiver Per Waiver Application $263.00 XII. False Alarm Fees False Alarm First two alarms No charge + letter False Alarm Three through ten alarms $60100.00 per alarm False Alarm Over ten alarms $160300.00 per alarm XIII. Investigation Fees Tobacco, Liquor, Charitable Gambling, & Solicitor’s Permits $158.00 XIIIXIV. Utility Use Charges Water Per Quarter: Meter Charge 3/4” Meter Size or Smaller $37.8540.31 Meter Charge 1” Meter Size $94.63100.78 Meter Charge 1.5” Meter Size $189.25201.55 Meter Charge 2” Meter Size $302.80322.48 Meter Charge 3” Meter Size $567.75604.65 Meter Charge 4” Meter Size $946.251,007.76 Meter Charge 6” Meter Size $1,892.502,015.51 Meter Charge 8” Meter Size $3,028.003,224.82 Meter Charge 10” Meter Size $4,352.754,635.68 Meter Charge 12” Meter Size $8,137.758,666.70 Consumption: 1-10,000 gals. gallons $3.013.21 per 1,000 gallons (pro- rated) Consumption: 10,001-35,000 gals. gallons $3.884.13 per 1,000 gallons (pro-rated) Consumption: Over 35,000 gals. gallons $6.867.31 per 1,000 gallons (pro-rated) Water Test Fee set by MN State Health Dept $1.59 Page 11 of 11 Sanitary Sewer Per Quarter: Base Charge – All Users per unit (except mobile homes) $50.0053.25 Usage per gals. – Single Family/Multiple Family gallons $5.155.48 (per 1,000 gallons) Sanitary Sewer – Commercial Apartment/Condominium gallons $5.155.48 (per 1,000 gallons) Sanitary Sewer - Mobile Home per unit $137.55146.49 To account for minimal or no consumption readings during the January – March measurement period, a Winter Averaging minimum will be set using a standard usage of 100 gallons per day based on a 30 day month: 100 gallons x 30 days x 3 months = 9,000 gallons per quarter. For April to December quarterly sewer billings, residential usage will be based on the lesser of actual consumption or 9,000 gallons. Surface Water Per Quarter: Residential - Single Family per lot $15.0115.16 Residential – Multiple Family per dwelling $19.4619.65 Apartment / Condominium per acre $122.51123.74 Industrial / Commercial per acre $191.27193.18 Undeveloped per acre N/A Standby Per Quarter: Standby 1” Service Line or smaller $8.829.39 XIV. Recycling Fee Per Residential Parcel with curbside recycling Annual $49.0051.50 Per Residential Parcel without curbside recycling Annual $2.503.00 XVI. Park Development Park Development Fee Per residential unit $6,500.00 326B.153 BUILDING PERMIT FEES. Subdivision 1.Building permits.(a) Fees for building permits submitted as required in section 326B.107 include: (1) the fee as set forth in the fee schedule in paragraph (b) or as adopted by a municipality; and (2) the surcharge required by section 326B.148. (b) The total valuation and fee schedule is: (1) $1 to $500, $21; (2) $501 to $2,000, $21 for the first $500 plus $2.75 for each additional $100 or fraction thereof, to and including $2,000; (3) $2,001 to $25,000, $62.25 for the first $2,000 plus $12.50 for each additional $1,000 or fraction thereof, to and including $25,000; (4) $25,001 to $50,000, $349.75 for the first $25,000 plus $9 for each additional $1,000 or fraction thereof, to and including $50,000; (5) $50,001 to $100,000, $574.75 for the first $50,000 plus $6.25 for each additional $1,000 or fraction thereof, to and including $100,000; (6) $100,001 to $500,000, $887.25 for the first $100,000 plus $5 for each additional $1,000 or fraction thereof, to and including $500,000; (7) $500,001 to $1,000,000, $2,887.25 for the first $500,000 plus $4.25 for each additional $1,000 or fraction thereof, to and including $1,000,000; and (8) $1,000,001 and up, $5,012.25 for the first $1,000,000 plus $2.75 for each additional $1,000 or fraction thereof. (c) Other inspections and fees are: (1) inspections outside of normal business hours (minimum charge two hours), $63.25 per hour; (2) reinspection fees, $63.25 per hour; (3) inspections for which no fee is specifically indicated (minimum charge one-half hour), $63.25 per hour; and (4) additional plan review required by changes, additions, or revisions to approved plans (minimum charge one-half hour), $63.25 per hour. (d) If the actual hourly cost to the jurisdiction under paragraph (c) is greater than $63.25, then the greater rate shall be paid. Hourly cost includes supervision, overhead, equipment, hourly wages, and fringe benefits of the employees involved. [See Note.] Subd. 2.Plan review.Fees for the review of building plans, specifications, and related documents submitted as required by section 326B.106 must be paid based on 65 percent of the building permit fee required in subdivision 1. Copyright © 2018 by the Revisor of Statutes, State of Minnesota. All Rights Reserved. 326B.153MINNESOTA STATUTES 20181 Subd. 3.Surcharge.Surcharge fees are required for permits issued on all buildings including public buildings and state licensed facilities as required by section 326B.148. Subd. 4.Distribution.(a) This subdivision establishes the fee distribution between the state and municipalities contracting for plan review and inspection of public buildings and state licensed facilities. (b) If plan review and inspection services are provided by the state building official, all fees for those services must be remitted to the state. (c) If plan review services are provided by the state building official and inspection services are provided by a contracting municipality: (1) the state shall charge 75 percent of the plan review fee required by the state's fee schedule in subdivision 2; and (2) the municipality shall charge 25 percent of the plan review fee required by the municipality's adopted fee schedule, for orientation to the plans, in addition to the permit and other customary fees charged by the municipality. (d) If plan review and inspection services are provided by the contracting municipality, all fees for those services must be remitted to the municipality in accordance with their adopted fee schedule. History: 2009 c 78 art 5 s 11; 2017 c 94 art 2 s 5 NOTE: The amendments to subdivision 1, paragraph (b), by Laws 2017, chapter 94, article 2, section 5, expire October 1, 2021. Laws 2017, chapter 94, article 2, section 5, the effective date. Copyright © 2018 by the Revisor of Statutes, State of Minnesota. All Rights Reserved. 2MINNESOTA STATUTES 2018326B.153 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA SUMMARY OF ORDINANCE NO. 2018-004 On the 10th day of December, 2018, the Arden Hills City Council adopted Appendix A of Ordinance No. 2018-004, and by five affirmative votes pursuant to Minn. Stat. §412.191, Subd. 4, directed that a summary of Appendix A of Ordinance 2018-004 be published. Appendix A of Ordinance 2018-004 entitled “2019 Fee Schedule” an Ordinance Relating to Fees Payable within the City of Arden Hills for 2019. The primary purpose of the ordinance amendment is to update the Municipal Code to reflect fees for the calendar year of 2019. A full copy of Appendix A of Ordinance 2018-004 is available for inspection by any person during regular business hours at the office of the City Administrator, 1245 West Highway 96, Arden Hills, Minnesota 55112. The Ordinance is also available online at http://www.cityofardenhills.com Page 1 of 2 DATE: December 10, 2018 TO: Honorable Mayor and City Councilmembers David Perrault, City Administrator FROM: Andy Brotzler for Sue Polka, Public Works Director/City Engineer SUBJECT: 2018 Street and Utility Improvement Project – Change Order No. 4 and Payment No. 6 Budgeted Amount: Actual Amount: Funding Sources: $3,300,000 $2,570,516.39 PIR, Special Assessments, Utility Funds Council Should Consider The City Council is requested to approve: • Change Order No. 4 for the 2018 Street and Utility Improvement Project in the amount of $4,597.00. • Payment No. 6 for the 2018 Street and Utility Improvement Project to Northwest Asphalt, Inc.in the amount of $97,754.92. Background/Discussion On March 26, 2018, the City Council adopted Resolution 2018-034 Awarding the 2018 Street and Utility Improvement Project to Northwest Asphalt, Inc. in the amount of $2,491,595.86. On June 25, 2018, the City Council approved the first payment in the amount of $83,641.23. On August 13, 2018, the City Council approved the second payment in the amount of $323,681.84. On September 10, 2018, the City Council approved the third payment in the amount of $415,613.28. On October 8, 2018, the City Council approved the fourth payment in the amount of $500,053.88. On November 13, 2018, the City Council approved the fifth payment in the amount of $701,522.89. The initial site grading in the easement west of Norma Circle and south of 1474 W Floral Drive CONSENT ITEM – 6G MEMORANDUM Page 2 of 2 was reviewed due to resident complaints. Additional grading was completed by the contractor to address the concerns of the residents. Change Order No. 4 includes the cost for the time and equipment used to complete this additional grading work. WSB has provided a recommendation to approve Change Order No. 4 in the amount of $4,597.00. (Attachment A). Change Order No. 4 is included as Attachment B. The project is approximately 87% complete with all work complete except for sanitary sewer lining, final wear course paving and final restoration items. Five percent is being withheld from the work completed in accordance with the contract documents. The sixth payment is in the amount of $97,754.92. WSB has provided a recommendation to pay the sixth voucher (Attachment A). Staff recommends that Council approve Payment No. 6 (Attachment C). Attachments Attachment A: WSB Letter – Payment No. 6 & Change Order No. 4 Attachment B: Change Order No. 4 Attachment C: Payment No. 6 December 5, 2018 Ms. Sue Polka, PE Public Works Director/City Engineer City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 Re: Change Order No. 4 and Construction Pay Voucher No. 6 2018 Street and Utility Improvement Project City Project No. PW-17-0102 City of Arden Hills, MN WSB Project No. R-010111-000 Dear Ms. Polka: Please find enclosed for your review and approval Change Order No. 4 and Construction Pay Voucher No. 6 for the above-referenced project. Change Order No. 4 is for the additional grading in the easement west of Norma Circle, which borders 1474 Floral Drive and 4123 Norma Circle. The total amount of Change Order No. 4 is $4,597.00, resulting in a revised contract amount of $2,570,516.39. The quantities completed to date have been reviewed and agreed upon by the contractor, and we hereby recommend that the City of Arden Hills approve Change Order No. 4 in the amount of $4,597.00, and Construction Pay Voucher No. 6 in the amount of $97,754.92, for Northwest Asphalt, Inc. Once processed, please keep one copy of each document for your records and return two copies of each document to our office, one for the contractor and one for our files. If you have any questions or comments regarding the enclosed, please contact me at 763.762.2801. Thank you. Sincerely, WSB Kelsey Gelhar, EIT Project Engineer Attachments srb 701 XENIA AVENUE S | SUITE 300 | MINNEAPOLIS, MN | 55416 | 763.541.4800 | WSBENG.COM Page 1 of 1 CONSENT ITEM – 6H MEMORANDUM DATE: December 10, 2018 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, City Clerk SUBJECT: Cancellation of the December 24, 2018 Regular City Council Meeting Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider Approval of cancellation of the December 24, 2018, regular City Council meeting. Background As in prior years, City Council has cancelled a meeting if there are no items requiring timely action by the Council. In addition, this year the second monthly regular meeting falls on Christmas Eve, and City offices close at noon. Please note that all necessary items that require Council action and/or discussion have been placed on the agenda for the January 14, 2018 regular meeting, Page 1 of 2 CONSENT ITEM – 6I MEMORANDUM DATE: December 10, 2018 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, City Clerk SUBJECT: 2019 City Council Liaison Appointments and Mayor Pro Tem Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider the Following Options Approving Resolution 2018-070 Appointing 2019 City Council Liaisons for Commissions and Committees and Mayor Pro Tem. Background At the November 19, 2018, work session, City Councilmembers were asked to provide to Mayor Grant for consideration their choices as to the committees or commissions for which they would like to serve as liaison for 2019. The following are appointed liaisons as indicated: Planning Commission Council Liaison: Dave McClung Staff: City Planner Parks, Trails and Recreation Committee Council Liaison: David Grant Staff: Recreation Coordinator Alternate: Public Works Director Page 2 of 2 Communications Committee Council Liaison: Fran Holmes Council Liaison: Brenda Holden Staff: Communications Coordinator Alternate: City Clerk Financial Planning and Analysis Committee Council Liaison: Steve Scott Staff: Accounting Analyst Lake Johanna Fire Department Board of Directors Council Liaison: Dave McClung Staff: City Administrator Economic Development Commission Council Liaison: Steve Scott Staff: City Planner Personnel Committee Council: David Grant Council: Fran Holmes Staff: City Administrator Joint Development Authority Board (Confirming 1st year of a two-year term) Council: David Grant Council: Brenda Holden Staff: City Administrator Ramsey County League Council Liaison: Steve Scott Alternates: David Grant, Dave McClung, Brenda Holden, and Fran Holmes Mayor Pro Tem Brenda Holden Attachments A. Resolution 2018-070 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2018-070 A RESOLUTION APPOINTING 2019 CITY COUNCIL LIAISONS FOR COMMISSIONS AND COMMITTEES AND MAYOR PRO TEM BE IT RESOLVED by the City of Arden Hills, Ramsey County, Minnesota as follows: Liaisons The following are appointed liaisons as indicated. Planning Commission Council Liaison: Dave McClung Staff: City Planner Parks, Trails and Recreation Committee Council Liaison: David Grant Staff: Recreation Coordinator Alternate: Public Works Director Communications Committee Council Liaison: Fran Holmes Council Liaison: Brenda Holden Staff: Communications Coordinator Alternate: City Clerk Financial Planning and Analysis Committee Council Liaison: Steve Scott Staff: Accounting Analyst Lake Johanna Fire Department Board of Directors Council Liaison: Dave McClung Staff: City Administrator Economic Development Commission Council Liaison: Steve Scott Staff: City Planner Personnel Committee Council: David Grant Council: Fran Holmes Staff: City Administrator Joint Development Authority Board (Confirming 1st year of a two-year term) Council: David Grant Council: Brenda Holden Staff: City Administrator Ramsey County League Council Liaison: Steve Scott Alternates: David Grant, Dave McClung, Brenda Holden, and Fran Holmes Mayor Pro-Tem Pursuant to Minnesota Statutes, Section 412.121, Councilmember Brenda Holden is appointed Mayor Pro-Tem and is to perform the duties of the Mayor during the absence or disqualification of the Mayor or in the case of a vacancy in the office of the Mayor. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10th DAY OF DECEMBER, 2018. ____________________________________ David Grant, Mayor ATTEST: ______________________________________ Julie Hanson, City Clerk Page 1 of 1 CONSENT ITEM – 6J MEMORANDUM DATE: December 10, 2018 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, City Clerk SUBJECT: Resolution 2018-071 Approving LG230 Application to Conduct Off-Site Gambling for Merrick, Inc. at Flaherty’s Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider Approving Resolution 2018-071 Approving LG230 Application to Conduct Off-Site Gambling for Merrick, Inc. Background/Discussion This City has received an application from Merrick, Inc. for an off-site gambling permit to conduct gambling activity at Flaherty’s Arden Bowl. The event will take place on March 3, 2019. Per Minnesota’s Lawful Gambling regulations, Merrick, Inc. is required to obtain acknowledgment and approval by resolution from the City to conduct off-site gambling. This is Merrick, Inc.’s 17th year of the Annual Bowl-A-Thon and raffle. All proceeds of the event will go towards supporting adults with intellectual and developmental disabilities at Merrick, Inc., which is a private nonprofit 501(c)(3) corporation dedicated to empowering adults with disabilities. Merrick, Inc. is one of the largest Day Training and Habilitation (DT&H) programs in the state. The money raised at this event with help provide services to its clients (self- advocacy; social/leisure activities; physical, occupational, speech, and sensory therapies; and a retirement program). Attachments Attachment A: LG230 Application Attachment B: Resolution 2018-071 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2018-071 RESOLUTION APPROVING LG230 APPLICATION TO CONDUCT OFF-SITE GAMBLING FOR MERRICK, INC. WHEREAS, Minnesota’s Lawful Gambling regulations requires LG230 applicants to obtain acknowledgment and approval by resolution from the City in which gambling events are being held; and WHEREAS, Merrick, Inc. has applied for an LG230 Application to Conduct Off-Site Gambling through the State of Minnesota to conduct gambling activity at Flaherty’s Arden Bowl in the City of Arden Hills at its 17th Annual Bowl-A-Thon to be held on March 3, 2019. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS, MINNESOTA: The City Council hereby acknowledges and approves Merrick, Inc.’s LG230 Application to Conduct Off-Site Gambling. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10TH DAY OF DECEMBER, 2018. _________________________________________ David Grant, Mayor ATTEST: _______________________________________ Julie Hanson, City Clerk Page 1 of 1 DATE: December 10, 2018 TO: Honorable Mayor and City Councilmembers David Perrault, City Administrator FROM: Sue Polka, Public Works Director/City Engineer David Swearingen, Senior Engineering Tech SUBJECT: Johanna Marsh Park Improvement Project – Payment No. 4 Budgeted Amount: Actual Amount: Funding Sources: $125,000.00 $114,837.00 PIR Council Should Consider The City Council is requested to approve Payment No. 4 for the Johanna Marsh Park Improvement Project to Sunram Construction, Inc.in the amount of $24,504.09. Discussion On May 14, 2018, the City Council adopted Resolution 2018-036 Awarding the Johanna Marsh Park Improvement Project to Sunram Construction, Inc. in the amount of $114,837.00. The first three payments in the amount of $83,202.41 were approved by the City Council at the July 23, August 13, and September 24, 2018 meetings. The project is approximately 99% complete with a majority of the work installed. Five percent is being withheld from the work completed in accordance with the contract documents. The fourth payment is in the amount of $24,504.09. WSB has provided a recommendation to pay the fourth voucher (Attachment A). Staff recommends that Council approve Payment No. 4. Attachments Attachment A: WSB Letter Attachment B: Payment No. 4 CONSENT ITEM – 6K MEMORANDUM 701 Xenia Avenue South | Suite 300 | Minneapolis, MN 55416 | (763) 541-4800 Building a legacy – your legacy. Equal Opportunity Employer | wsbeng.com K:\011454-000\Admin\Construction Admin\Pay Applications\Pay Application #4\011454-000 Johanna Marsh Park LTR Pay Voucher 4.docx October 31, 2018 Ms. Sue Polka Public Works Director/City Engineer City of Arden Hills 1245 Highway 96 W Arden Hills, MN 55112 Re: Construction Pay Voucher No. 4 Johanna Marsh Park Redevelopment Project City of Arden Hills Project No. 18-PARK-001 WSB Project No. 011454 Dear Ms. Polka: Please find enclosed Construction Pay Voucher No. 4 for the above referenced project in the amount of $24,504.09. The quantities completed to date have been reviewed and agreed upon by the contractor, and we hereby recommend that the City of Arden Hills approve Construction Pay Voucher No. 4 for Sunram Construction, Inc. The amount indicated above reflects work certified to date through October 23, 2018, with a 5% retainage applied. Please include one executed copy with the payment to Sunram Construction, Inc. and return one executed copy to our office for our file. If you have any questions or comments regarding this voucher, please contact me at (763) 231-4841. Thank you. Sincerely, WSB & Associates, Inc. Steve Foss Landscape Architectural Designer Enclosures cc: Ryan Sunram, Sunram Construction, Inc. Page 1 of 1 DATE: December 10, 2018 TO: Honorable Mayor and City Councilmembers David Perrault, City Administrator FROM: Sue Polka, Public Works Director/City Engineer David Swearingen, Senior Engineering Tech SUBJECT: Old Snelling Avenue Bridge Replacement Project – Payment No. 1 Budgeted Amount: Actual Amount: Funding Sources: $1,750,000.00 $392,514.00 PIR, MnDOT Bridge Bond Council Should Consider The City Council is requested to approve Payment No. 1 for the Old Snelling Bridge Project to VEIT & Company, Inc.in the amount of $267,592.92. Discussion On September 10, 2018, the City Council adopted Resolution 2018-058 Awarding the Old Snelling Avenue Bridge Replacement Project to VEIT & Company, Inc. in the amount of $392,514.00. The project is approximately 70% complete with a majority of the work installed. Five percent is being withheld from the work completed in accordance with the contract documents. The first payment is in the amount of $267,592.92. Kimley Horn has provided a recommendation to pay the first voucher (Attachment A). Staff recommends that Council approve Payment No. 1. Attachments Attachment A: Kimley Horn Letter Attachment B: Payment No. 1 CONSENT ITEM – 6L MEMORANDUM kimley-horn.com 767 Eustis Street, Suite 100, St. Paul, MN 55114 651 645 4197 December 4, 2018 Ms. Sue Polka Arden Hills Public Works Director 1245 West Highway 96 Arden Hills, MN 55412 RE: Payment No. 1 Old Snelling Avenue Bridge Replacement Project Arden Hills Project PW 2018-102 Dear Ms. Polka, Veit & Company, Inc. is the Contractor for the Old Snelling Avenue Bridge Replacement Project. We have reviewed the Work on this project and the attached Application for Payment, Payment No. #1. Based upon the Work on the project through November 15th, 2018, we recommend the payment of $267,592.92 be made to the Contractor. Please contact me if you have questions or you need any additional information. Sincerely, KIMLEY-HORN AND ASSOCIATES, INC. Matthew D. Jensen, P.E. Project Manager Attachment: Application for Payment, Payment No. #1 11/29/2018 Page 1 of 2 DATE: December 10, 2018 TO: Honorable Mayor and City Councilmembers David Perrault, City Administrator FROM: Andy Brotzler for Sue Polka, Public Works Director/City Engineer SUBJECT: Old Snelling Trail and Watermain Improvements Project – Payment No. 7 & Change Order No. 4 Budgeted Amount: Actual Amount: Funding Sources: $3,376,269.85 $3,868,434.97 Ramsey County/MSAS, PIR, Development Reimbursement, Water Utility Council Should Consider The City Council is requested to approve: • Change Order No. 4 for the Old Snelling Trail and Watermain Improvements Project in the amount of $5,904.56. • Payment No. 6 for the Old Snelling Trail and Watermain Improvements Project to Sunram Construction, Inc. in the amount of $111,987.75. Background/Discussion On March 26, 2018, the City Council adopted Resolution 2018-022 Awarding the Old Snelling Trail and Watermain Improvements Project to Sunram Construction, Inc. in the amount of $3,376,269.85. On June 11, 2018, the City Council approved the first payment in the amount of $270,512.93. On June 25, 2018, the City Council approved the second payment in the amount of $582,541.66. On August 13, 2018, the City Council approved the third payment in the amount of $776,494.00, which included two change orders. On September 10, 2018, the City Council approved the fourth payment in the amount of $708,716.22. On October 8, 2018, the City Council approved the fifth payment in the amount of $755,419.24, which included one change order. On November 13, 2018, the City Council approved the sixth payment in the amount of $250,390.92. CONSENT ITEM – 6M MEMORANDUM Page 2 of 2 During the construction of the project, it was determined that the current sign locations on the pedestrian flasher pedestals at the intersection of Old Snelling Ave and Bethel Drive did not comply with current ADA specifications. Also, during construction, Ramsey County requested that drain tile be installed in the sand subbase of the roadway patches. In some areas where the County requested drain tile be installed, the base materials were previously placed. Change Order No. 4 includes the cost for the time and materials used to complete the pedestrian flasher adjustments and additional drain tile installation. WSB has provided a recommendation to approve Change Order No. 4 in the amount of $5,904.56. (Attachment A). Change Order No. 4 is included as Attachment B. At this time the project is substantially complete with miscellaneous restoration and punch-list items remaining to be completed in 2019. Five percent is being withheld from the work completed in accordance with the contract documents. The seventh payment is in the amount of $111,987.75. WSB has provided a recommendation to pay the seventh voucher (Attachment A). Staff recommends that Council approve Payment No. 7 (Attachment C). With Council consideration to approve Payment No. 7 in the amount of $111,987.75, the total work certified to-date will be $3,637,960.75. It is estimated that approximately $25,000 of contract work remains to be completed for a final estimated construction cost of $3,662,960.75. While the project change orders increased the original contract amount from $3,376,269.85 to $3,868,434.97, costs associated with the change orders have been off-set with savings in the original contract. Within the additional project costs, it is estimated that approximately $225,000.00 is associated with additional paving and sub-grade correction on Old Snelling required by Ramsey County. Attachments Attachment A: WSB Letter – Change Order No. 4 Attachment B: Change Order No. 4 Attachment C: Payment No. 7 STATE AID FOR LOCAL TRANSPORTATION Rev. February 2018 CHANGE ORDER SP/SAP(s) 187-020-021 MN Project No.: Change Order No. 4 Page 1 of 2 Project Location Old Snelling Trail, County Road E, and E2 Local Agency Arden Hills Local Project No. Contractor Sunram Contracting Contract No. Address/City/State/Zip 20010 75th Ave north, Corcoran, MN 55340 Total Change Order Amount $ 5,904.56 During the construction of the project it was determined that the current sign locations on the pedestrian flasher pedestal at the Bethel University intersection did not comply with current ADA specifications. The signs and solar battery had to be raised on the pole and additional matching signs were required on the backsides of the pole. The same work was performed on the adjacent pedestrian flasher pedestal on the opposite side of the road. The contractor agreed to the additional work but asked to be compensated for the work. During construction, the county requested that drain tile be installed in the sand subbase and connected to the newly constructed storm sewer system. The drain tile that had to be installed in areas where the base materials were previously placed required additional time and effort to install. The Contractor agreed to perform this additional work as T&M. 1 05/07/2018 05/24/2018 $284,750.45 $14,237.52 $270,512.93 2 05/25/2018 06/20/2018 $613,201.75 $30,660.09 $582,541.66 3 06/21/2018 07/27/2018 $817,362.11 $40,868.11 $776,494.00 4 07/28/2018 08/24/2018 $746,017.07 $37,300.85 $708,716.22 5 08/25/2018 09/21/2018 $795,178.15 $39,758.91 $755,419.24 6 09/22/2018 10/26/2018 $263,569.39 $13,178.47 $250,390.92 7 10/27/2018 11/27/2018 $117,881.84 $5,894.09 $111,987.75 Totals: $3,637,960.76 $181,898.04 $3,456,062.72 03455-14 Payment Summary No. From Date To Date Work Certified Per Pay Voucher Amount Retained Per Pay Voucher Amount Paid Per Pay Voucher 001 379,000.73 18,950.04 350,970.59 9,080.10 360,050.69 002 220,507.94 11,025.40 211,892.31 -2,409.77 209,482.54 003 2,019,878.59 100,993.93 1,819,176.57 99,708.08 1,918,884.66 004 1,018,574.84 50,928.74 962,036.77 5,609.33 967,646.10 Totals: $3,637,962.10 $181,898.11 $3,344,076.24 $111,987.74 $3,456,063.99 03455-14 Funding Category Report Funding Category No. Work Certified To Date Less Amount Retained Less Previous Payments Amount Paid This Pay Voucher Total Amount Paid To Date 01 Municipal State Aid 9,080.10 394,967.53 270,396.80 360,050.69 02 Municipal State Aid -2,409.77 198,492.75 198,492.75 209,482.54 03 Municipal State Aid 99,708.08 2,197,927.75 1,978,913.30 1,918,884.66 04 Local 5,609.33 1,077,046.94 928,467.00 967,646.10 Totals: $111,987.74 $3,868,434.97 $3,376,269.85 $3,456,063.99 03455-14 Funding Source Report Accounting No. Funding Source Amount Paid This Pay Voucher Revised Contract Amount Funds Encumbered To Date Paid To Contractor To Date CITY OF ARDEN HILLS 1245 West Highway 96 Arden Hills, MN 55112 Project No. 03455-14 Pay Voucher No. 7 Page 2 SCHEDULE A - TRAIL IMPROVEMENTS - SOUTH OLD SNELLING TRAIL 1 2021.501 MOBILIZATION LS $300,000.00 0.6 0 $0.00 0.6 $180,000.00 2 2101.501 CLEARING ACRE $11,000.00 0.17 0 $0.00 0.17 $1,870.00 3 2101.502 CLEARING TREE $315.00 2 0 $0.00 1 $315.00 4 2101.506 GRUBBING ACRE $11,000.00 0.17 0 $0.00 0.17 $1,870.00 5 2101.507 GRUBBING TREE $315.00 2 0 $0.00 1 $315.00 6 2104.501 REMOVE CONCRETE CURB L F $7.40 1170 0 $0.00 1306 $9,664.40 7 2104.501 REMOVE FENCE L F $13.50 190 0 $0.00 30 $405.00 8 2104.503 REMOVE BITUMINOUS WALK S F $1.60 170 0 $0.00 252 $403.20 9 2104.505 REMOVE CONCRETE DRIVEWAY PAVEMENT S Y $19.30 40 0 $0.00 46 $887.80 10 2104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT S Y $3.80 340 0 $0.00 54 $205.20 11 2104.505 REMOVE BITUMINOUS PAVEMENT S Y $4.15 2490 0 $0.00 3188 $13,230.20 12 2104.511 SAWING CONCRETE PAVEMENT (FULL DEPTH) L F $4.75 40 0 $0.00 1925 $9,143.75 13 2104.513 SAWING BIT PAVEMENT (FULL DEPTH) L F $1.85 2070 0 $0.00 1999 $3,698.15 14 2104.521 SALVAGE GUARDRAIL L F $29.00 20 0 $0.00 0 $0.00 15 2104.523 SALVAGE SIGN EACH $21.00 14 6 $126.00 14 $294.00 16 2104.523 SALVAGE AND REINSTALL MAILBOX EACH $90.00 10 8 $720.00 8 $720.00 17 2104.523 SALVAGE PEDESTRIAN PUSH BUTTON STATION EACH $5,000.00 1 0 $0.00 1 $5,000.00 18 2104.601 SALVAGE AND REINSTALL LANDSCAPE STRUCTURES LS $3,400.00 1 0 $0.00 0.5 $1,700.00 19 2105.501 COMMON EXCAVATION (EV) (P) C Y $13.25 223 0 $0.00 223 $2,954.75 20 2105.507 SUBGRADE EXCAVATION (EV)C Y $15.35 472 0 $0.00 1930 $29,625.50 21 2105.522 SELECT GRANULAR BORROW (CV) C Y $28.75 1216 0 $0.00 2767 $79,551.25 22 2105.601 DEWATERING LS $9,900.00 1 0 $0.00 1 $9,900.00 03455-14 Project Material Status Line Item Description Units Unit Price Contract Quantity Quantity This Pay Voucher Amount This Pay Voucher Quantity To Date Amount To Date CITY OF ARDEN HILLS 1245 West Highway 96 Arden Hills, MN 55112 Project No. 03455-14 Pay Voucher No. 7 Page 3 23 2105.604 GEOTEXTILE FABRIC TYPE V S Y $3.00 320 0 $0.00 100 $300.00 24 2105.604 GEOGRID S Y $5.00 160 0 $0.00 0 $0.00 25 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR $150.00 30 0 $0.00 30 $4,500.00 26 2211.501 AGGREGATE BASE CLASS 5 TON $22.80 2070 0 $0.00 2470.07 $56,317.60 27 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL $1.05 210 0 $0.00 100 $105.00 28 2360.503 TYPE SP 9.5 WEARING COURSE MIX (2,B), 3.0" THICK S Y $16.00 3300 0 $0.00 2816.5 $45,064.00 29 2360.503 TYPE SP 9.5 WEARING COURSE MIX (2,B) 2.5" THICK (DRIVEWAY) S Y $32.00 230 0 $0.00 125.8 $4,025.60 30 2360.505 TYPE SP 12.5 BIT MIXTURE FOR PATCHING TON $115.00 500 0 $0.00 619.75 $71,271.25 31 2411.618 PREFABRICATED MODULAR BLOCK WALL S F $63.00 2488 0 $0.00 1877 $118,251.00 32 2411.618 ANTI-GRAFFITI COATING S F $3.25 2488 0 $0.00 1597 $5,190.25 33 2451.501 STRUCTURE EXCAVATION CLASS U C Y $19.45 170 0 $0.00 142 $2,761.90 34 2451.503 GRANULAR BACKFILL (LV)C Y $28.75 210 0 $0.00 0 $0.00 35 2452.618 STEEL SHEET PILING (TEMPORARY) S F $41.00 1070 0 $0.00 1325 $54,325.00 36 2502.601 IRRIGATION SYSTEM PROVISION LS $10,000.00 1 0 $0.00 0 $0.00 37 2505.601 UTILITY COORDINATION LS $10,000.00 1 0 $0.00 1 $10,000.00 38 2521.501 6" CONCRETE WALK S F $13.25 660 993.5 $13,163.88 993.5 $13,163.88 39 2531.501 CONCRETE CURB & GUTTER DESIGN B624 L F $25.75 2010 0 $0.00 2155.5 $55,504.13 40 2531.501 CONCRETE CURB & GUTTER DESIGN D424 L F $28.25 60 0 $0.00 0 $0.00 41 2531.507 6" CONCRETE DRIVEWAY PAVEMENT S Y $78.00 150 0 $0.00 183 $14,274.00 42 2531.601 ADA COMPLIANCE L S $850.00 1 0 $0.00 1 $850.00 03455-14 Project Material Status Line Item Description Units Unit Price Contract Quantity Quantity This Pay Voucher Amount This Pay Voucher Quantity To Date Amount To Date CITY OF ARDEN HILLS 1245 West Highway 96 Arden Hills, MN 55112 Project No. 03455-14 Pay Voucher No. 7 Page 4 SUPERVISOR 43 2531.604 7" CONCRETE VALLEY GUTTER S Y $107.00 90 0 $0.00 54 $5,778.00 44 2531.618 TRUNCATED DOMES S F $49.50 131 104 $5,148.00 104 $5,148.00 45 2540.602 MAIL BOX (TEMPORARY)EACH $16.00 10 0 $0.00 0 $0.00 46 2554.603 INSTALL GUARDRAIL L F $43.00 20 0 $0.00 0 $0.00 47 2557.501 WIRE FENCE DESIGN 48V-9322 L F $29.50 550 0 $0.00 531 $15,664.50 48 2557.501 WIRE FENCE DESIGN SPECIAL VINYL COATED L F $38.00 422 0 $0.00 298 $11,324.00 49 2563.601 TRAFFIC CONTROL LS $40,000.00 1 0 $0.00 1 $40,000.00 50 2564.531 SIGN PANELS TYPE SPECIAL S F $41.00 40 0 $0.00 0 $0.00 51 2564.531 SIGN PANELS TYPE C S F $37.00 27 0 $0.00 0 $0.00 52 2564.602 INSTALL SIGN EACH $155.00 14 14 $2,170.00 14 $2,170.00 53 2565.602 INSTALL APS PED PUSH BUTTON STATION EACH $12,000.00 1 0 $0.00 1 $12,000.00 54 2573.502 SILT FENCE, TYPE MS L F $2.50 1160 0 $0.00 0 $0.00 55 2573.505 FLOTATION SILT CURTAIN TYPE STILL WATER L F $17.00 120 0 $0.00 450 $7,650.00 56 2573.530 STORM DRAIN INLET PROTECTION EACH $150.00 16 0 $0.00 17 $2,550.00 57 2573.533 SEDIMENT CONTROL LOG TYPE WOOD FIBER L F $3.10 2300 0 $0.00 2244 $6,956.40 58 2573.535 STABILIZED CONSTRUCTION EXIT LS $800.00 1 0 $0.00 0 $0.00 59 2574.508 FERTILIZER TYPE 3 LB $1.75 50 0 $0.00 30 $52.50 60 2574.525 BOULEVARD TOPSOIL BORROW C Y $25.00 330 0 $0.00 214 $5,350.00 61 2575.501 SEEDING ACRE $5,460.00 0.24 0.29 $1,583.40 0.29 $1,583.40 62 2575.502 SEED MIXTURE 25- 121 LB $9.00 20 90 $810.00 110 $990.00 63 2575.502 SEED MIXTURE 36- 711 LB $41.00 10 0 $0.00 0 $0.00 64 2575.505 SODDING TYPE LAWN S Y $5.55 2470 0 $0.00 0 $0.00 65 2575.523 EROSION CONTROL BLANKETS CATEGORY 3N S Y $2.60 210 0 $0.00 297 $772.20 WATER (TURF 03455-14 Project Material Status Line Item Description Units Unit Price Contract Quantity Quantity This Pay Voucher Amount This Pay Voucher Quantity To Date Amount To Date CITY OF ARDEN HILLS 1245 West Highway 96 Arden Hills, MN 55112 Project No. 03455-14 Pay Voucher No. 7 Page 5 66 2575.535 ESTABLISHMENT) MGAL $47.50 50 0 $0.00 0 $0.00 67 2575.560 HYDRAULIC MULCH MATRIX LB $3.60 150 700 $2,520.00 700 $2,520.00 68 2582.502 4" SOLID LINE PAINT L F $0.65 2780 10000 $6,500.00 10000 $6,500.00 69 2582.502 4" SOLID LINE EPOXY L F $0.70 2070 0 $0.00 0 $0.00 70 2564.603 4" SOLID LINE YELLOW - EPOXY L F $0.70 200 0 $0.00 0 $0.00 71 2582.618 CROSSWALK MARKING-EPOXY S F $16.00 40 0 $0.00 0 $0.00 Totals For Section SCHEDULE A - TRAIL IMPROVEMENTS - SOUTH OLD SNELLING TRAIL:$32,741.28 $934,665.81 SCHEDULE B - TRAIL IMPROVEMENTS - NORTH OLD SNELLING TRAIL 72 2021.501 MOBILIZATION LS $300,000.00 0.3 0 $0.00 0.3 $90,000.00 73 2101.501 CLEARING ACRE $5,300.00 0.3 0 $0.00 0.35 $1,855.00 74 2101.502 CLEARING TREE $315.00 2 0 $0.00 1 $315.00 75 2101.506 GRUBBING ACRE $5,300.00 0.3 0 $0.00 0.35 $1,855.00 76 2101.507 GRUBBING TREE $315.00 2 0 $0.00 1 $315.00 77 2104.501 REMOVE BITUMINOUS CURB L F $5.25 150 0 $0.00 161 $845.25 78 2104.501 REMOVE CONCRETE CURB L F $7.40 80 0 $0.00 51 $377.40 79 2104.503 REMOVE CONCRETE WALK S F $3.10 120 0 $0.00 0 $0.00 80 2104.503 REMOVE BITUMINOUS WALK S F $1.60 437 0 $0.00 192 $307.20 81 2104.505 REMOVE BITUMINOUS PAVEMENT S Y $4.15 1540 0 $0.00 1445 $5,996.75 82 2104.511 SAWING CONCRETE PAVEMENT (FULL DEPTH) L F $4.75 650 0 $0.00 1905 $9,048.75 83 2104.513 SAWING BIT PAVEMENT (FULL DEPTH) L F $1.85 980 0 $0.00 1934 $3,577.90 84 2104.523 SALVAGE SIGN EACH $21.00 7 0 $0.00 7 $147.00 85 2105.501 COMMON EXCAVATION (EV) (P) C Y $13.25 2500 0 $0.00 2500 $33,125.00 86 2105.507 SUBGRADE EXCAVATION (EV)C Y $15.35 500 0 $0.00 2509 $38,513.15 87 2105.522 SELECT GRANULAR BORROW (CV) C Y $28.75 1840 0 $0.00 2889 $83,058.75 88 2105.601 DEWATERING LS $27,000.00 1 0 $0.00 1 $27,000.00 89 2105.604 GEOTEXTILE FABRIC TYPE V S Y $3.00 150 0 $0.00 0 $0.00 90 2105.604 GEOGRID S Y $5.00 70 0 $0.00 0 $0.00 03455-14 Project Material Status Line Item Description Units Unit Price Contract Quantity Quantity This Pay Voucher Amount This Pay Voucher Quantity To Date Amount To Date CITY OF ARDEN HILLS 1245 West Highway 96 Arden Hills, MN 55112 Project No. 03455-14 Pay Voucher No. 7 Page 6 91 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR $150.00 15 2 $300.00 10.5 $1,575.00 92 2211.501 AGGREGATE BASE CLASS 5 TON $22.80 1220 0 $0.00 1536.5 $35,032.20 93 2232.501 MILL BITUMINOUS SURFACE (2.0")S Y $9.00 600 333 $2,997.00 856 $7,704.00 94 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL $1.05 130 0 $0.00 0 $0.00 95 2360.503 TYPE SP 9.5 WEARING COURSE MIX (2,B), 3.0" THICK S Y $16.00 1870 969 $15,504.00 1493 $23,888.00 96 2360.505 TYPE SP 12.5 BIT MIXTURE FOR PATCHING TON $115.00 570 257.37 $29,597.55 477.37 $54,897.55 97 2411.618 PREFABRICATED MODULAR BLOCK WALL S F $63.00 4446 0 $0.00 5058 $318,654.00 98 2411.618 ANTI-GRAFFITI COATING S F $3.25 4446 0 $0.00 4440 $14,430.00 99 2451.501 STRUCTURE EXCAVATION CLASS U C Y $19.45 530 0 $0.00 0 $0.00 100 2451.503 GRANULAR BACKFILL (LV)C Y $28.75 660 0 $0.00 0 $0.00 101 2452.618 STEEL SHEET PILING (TEMPORARY) S F $41.00 3410 0 $0.00 1540 $63,140.00 102 2502.601 IRRIGATION SYSTEM PROVISION LS $5,000.00 1 0 $0.00 0 $0.00 103 2505.601 UTILITY COORDINATION LS $10,000.00 1 0 $0.00 1 $10,000.00 104 2521.501 6" CONCRETE WALK S F $13.25 840 1053 $13,952.25 1053 $13,952.25 105 2531.501 CONCRETE CURB & GUTTER DESIGN B624 L F $30.00 995 0 $0.00 1478 $44,340.00 106 2531.601 ADA COMPLIANCE SUPERVISOR L S $840.00 1 0 $0.00 1 $840.00 107 2531.604 7" CONCRETE VALLEY GUTTER S Y $105.00 40 5.7 $598.50 116.7 $12,253.50 108 2531.618 TRUNCATED DOMES S F $49.50 131 112 $5,544.00 112 $5,544.00 109 2535.501 BITUMINOUS CURB L F $21.00 150 0 $0.00 338 $7,098.00 110 2557.501 WIRE FENCE DESIGN SPECIAL VINYL COATED L F $33.50 763 0 $0.00 699 $23,416.50 111 2564.531 SIGN PANELS TYPE SPECIAL S F $41.00 40 14 $574.00 14 $574.00 03455-14 Project Material Status Line Item Description Units Unit Price Contract Quantity Quantity This Pay Voucher Amount This Pay Voucher Quantity To Date Amount To Date CITY OF ARDEN HILLS 1245 West Highway 96 Arden Hills, MN 55112 Project No. 03455-14 Pay Voucher No. 7 Page 7 112 2564.531 SIGN PANELS TYPE C S F $37.00 39.5 4 $148.00 4 $148.00 113 2564.602 INSTALL SIGN EACH $155.00 7 7 $1,085.00 7 $1,085.00 114 2564.602 INSTALL SIGN TYPE SPECIAL EACH $135.00 2 0 $0.00 0 $0.00 115 2573.502 SILT FENCE, TYPE MS L F $2.50 850 0 $0.00 0 $0.00 116 2573.530 STORM DRAIN INLET PROTECTION EACH $150.00 9 0 $0.00 22 $3,300.00 117 2573.533 SEDIMENT CONTROL LOG TYPE WOOD FIBER L F $3.10 1700 0 $0.00 1700 $5,270.00 118 2573.535 STABILIZED CONSTRUCTION EXIT LS $800.00 1 0 $0.00 0 $0.00 119 2574.508 FERTILIZER TYPE 3 LB $1.75 110 0 $0.00 0 $0.00 120 2574.525 COMMON TOPSOIL BORROW C Y $25.00 430 0 $0.00 120 $3,000.00 121 2575.501 SEEDING ACRE $5,460.00 0.53 0.63 $3,439.80 0.63 $3,439.80 122 2575.502 SEED MIXTURE 25- 121 LB $9.00 20 90 $810.00 90 $810.00 123 2575.502 SEED MIXTURE 36- 711 LB $41.00 10 0 $0.00 0 $0.00 124 2575.505 SODDING TYPE LAWN S Y $5.55 250 0 $0.00 0 $0.00 125 2575.523 EROSION CONTROL BLANKETS CATEGORY 3N S Y $2.60 1120 0 $0.00 1190 $3,094.00 126 2575.535 WATER (TURF ESTABLISHMENT)MGAL $47.50 50 6.4 $304.00 6.4 $304.00 127 2575.560 HYDRAULIC MULCH MATRIX LB $3.60 190 880 $3,168.00 880 $3,168.00 128 2582.502 4" SOLID LINE PAINT L F $0.65 1275 5770 $3,750.50 5770 $3,750.50 129 2582.502 4" SOLID LINE EPOXY L F $0.70 1000 0 $0.00 0 $0.00 130 2564.603 4" SOLID LINE YELLOW - EPOXY L F $0.70 25 0 $0.00 0 $0.00 Totals For Section SCHEDULE B - TRAIL IMPROVEMENTS - NORTH OLD SNELLING TRAIL:$81,772.60 $961,045.45 SCHEDULE C - TRAIL IMPROVEMENTS - COUNTY ROAD E2 131 2021.501 MOBILIZATION LS $300,000.00 0.1 0 $0.00 0.1 $30,000.00 132 2101.501 CLEARING ACRE $11,000.00 0.02 0 $0.00 0 $0.00 133 2101.502 CLEARING TREE $315.00 2 0 $0.00 0 $0.00 134 2101.506 GRUBBING ACRE $11,000.00 0.02 0 $0.00 0 $0.00 135 2101.507 GRUBBING TREE $315.00 2 0 $0.00 0 $0.00 136 2104.501 REMOVE CONCRETE CURB L F $7.40 20 0 $0.00 11 $81.40 03455-14 Project Material Status Line Item Description Units Unit Price Contract Quantity Quantity This Pay Voucher Amount This Pay Voucher Quantity To Date Amount To Date CITY OF ARDEN HILLS 1245 West Highway 96 Arden Hills, MN 55112 Project No. 03455-14 Pay Voucher No. 7 Page 8 137 2104.501 REMOVE SEWER PIPE (STORM)L F $37.00 25 0 $0.00 33 $1,221.00 138 2104.503 REMOVE CONCRETE WALK S F $3.10 110 0 $0.00 196.5 $609.15 139 2104.503 REMOVE BITUMINOUS WALK S F $1.60 705 0 $0.00 1123 $1,796.80 140 2104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT S Y $3.80 50 0 $0.00 57 $216.60 141 2104.505 REMOVE BITUMINOUS PAVEMENT S Y $4.15 1520 0 $0.00 1530 $6,349.50 142 2104.513 SAWING BIT PAVEMENT (FULL DEPTH) L F $1.85 590 0 $0.00 1031 $1,907.35 143 2104.509 REMOVE DRAINAGE STRUCTURE EACH $630.00 1 0 $0.00 0 $0.00 144 2104.523 SALVAGE CASTING EACH $55.00 2 0 $0.00 1 $55.00 145 2104.523 SALVAGE SIGN EACH $21.00 2 0 $0.00 2 $42.00 146 2105.501 COMMON EXCAVATION (EV) (P) C Y $13.25 4 0 $0.00 4 $53.00 147 2105.507 SUBGRADE EXCAVATION (EV)C Y $15.35 210 0 $0.00 210 $3,223.50 148 2105.522 SELECT GRANULAR BORROW (CV) C Y $28.75 340 0 $0.00 799.33 $22,980.74 149 2105.601 DEWATERING LS $3,000.00 1 0 $0.00 1 $3,000.00 150 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR $150.00 5 0 $0.00 5 $750.00 151 2211.501 AGGREGATE BASE CLASS 5 TON $22.80 670 0 $0.00 767 $17,487.60 152 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL $1.05 40 0 $0.00 140 $147.00 153 2360.503 TYPE SP 9.5 WEARING COURSE MIX (2,B), 3.0" THICK S Y $16.00 690 0 $0.00 679.5 $10,872.00 154 2360.503 TYPE SP 9.5 WEARING COURSE MIX (2,B) 2.5" THICK (DRIVEWAY) S Y $32.00 40 0 $0.00 0 $0.00 155 2360.505 TYPE SP 12.5 BIT MIXTURE FOR PATCHING TON $115.00 510 -58.13 ($6,684.95) 601.88 $69,216.20 156 2501.515 15" RC PIPE APRON EACH $1,315.00 1 0 $0.00 1 $1,315.00 157 2503.541 12" RC PIPE SEWER DES 3006 CL V L F $45.00 8 0 $0.00 0 $0.00 03455-14 Project Material Status Line Item Description Units Unit Price Contract Quantity Quantity This Pay Voucher Amount This Pay Voucher Quantity To Date Amount To Date CITY OF ARDEN HILLS 1245 West Highway 96 Arden Hills, MN 55112 Project No. 03455-14 Pay Voucher No. 7 Page 9 158 2503.541 15" RC PIPE SEWER DES 3006 CL V L F $46.00 18 0 $0.00 0 $0.00 159 2506.602 CHIMNEY SEALS EACH $475.00 2 0 $0.00 1 $475.00 160 2505.601 UTILITY COORDINATION LS $10,000.00 1 0 $0.00 1 $10,000.00 161 2506.501 CONST DRAINAGE STRUCTURE DES 48-4020 L F $590.00 4.5 0 $0.00 0 $0.00 162 2506.502 CONST DRAINAGE STRUCTURE DESIGN SPEC 1 EACH $2,250.00 1 0 $0.00 2 $4,500.00 163 2506.516 CASTING ASSEMBLY EACH $605.00 1 0 $0.00 0 $0.00 164 2506.521 INSTALL CASTING EACH $475.00 2 0 $0.00 16 $7,600.00 165 2511.501 RANDOM RIPRAP CLASS IV C Y $95.00 5.8 0 $0.00 0 $0.00 166 2521.501 6" CONCRETE WALK S F $14.00 240 0 $0.00 126 $1,764.00 167 2531.501 CONCRETE CURB & GUTTER DESIGN B624 L F $31.00 530 0 $0.00 515 $15,965.00 168 2531.601 ADA COMPLIANCE SUPERVISOR L S $840.00 1 0 $0.00 1 $840.00 169 2531.618 TRUNCATED DOMES S F $55.00 75 0 $0.00 20 $1,100.00 170 2564.531 SIGN PANELS TYPE SPECIAL S F $41.00 10 0 $0.00 0 $0.00 171 2564.602 INSTALL SIGN EACH $155.00 2 2 $310.00 2 $310.00 172 2573.502 SILT FENCE, TYPE MS L F $2.50 130 0 $0.00 0 $0.00 173 2573.530 STORM DRAIN INLET PROTECTION EACH $150.00 2 0 $0.00 1 $150.00 174 2573.533 SEDIMENT CONTROL LOG TYPE WOOD FIBER L F $3.10 250 0 $0.00 780 $2,418.00 175 2574.508 FERTILIZER TYPE 3 LB $1.75 20 0 $0.00 25 $43.75 176 2574.525 COMMON TOPSOIL BORROW C Y $25.00 30 0 $0.00 0 $0.00 177 2575.501 SEEDING ACRE $5,460.00 0.05 0.08 $436.80 0.08 $436.80 178 2575.502 SEED MIXTURE 25- 121 LB $36.00 5 20 $720.00 25 $900.00 179 2575.505 SODDING TYPE LAWN S Y $5.55 180 0 $0.00 0 $0.00 180 2575.535 WATER (TURF ESTABLISHMENT)MGAL $47.50 50 0 $0.00 0 $0.00 181 2575.560 HYDRAULIC MULCH MATRIX LB $3.60 50 220 $792.00 220 $792.00 182 2582.502 4" SOLID LINE PAINT L F $0.65 475 2907 $1,889.55 2907 $1,889.55 183 2582.502 4" SOLID LINE L F $0.70 500 0 $0.00 0 $0.00 03455-14 Project Material Status Line Item Description Units Unit Price Contract Quantity Quantity This Pay Voucher Amount This Pay Voucher Quantity To Date Amount To Date CITY OF ARDEN HILLS 1245 West Highway 96 Arden Hills, MN 55112 Project No. 03455-14 Pay Voucher No. 7 Page 10 EPOXY Totals For Section SCHEDULE C - TRAIL IMPROVEMENTS - COUNTY ROAD E2:($2,536.60) $220,507.94 SCHEDULE D - STORM SEWER IMPROVEMENTS - SOUTH OLD SNELLNIG TRAIL 184 2104.501 REMOVE SEWER PIPE (STORM)L F $11.00 100 0 $0.00 180 $1,980.00 185 2104.509 REMOVE PIPE APRON EACH $315.00 1 0 $0.00 1 $315.00 186 2104.509 REMOVE DRAINAGE STRUCTURE EACH $525.00 5 0 $0.00 5 $2,625.00 187 2105.607 1 1/2" CLEAR ROCK C Y $53.00 40 0 $0.00 231.23 $12,255.19 188 2481.618 MEMBRANE WATERPROOFING S F $40.00 50 0 $0.00 7 $280.00 189 2501.515 15" RC PIPE APRON EACH $800.00 6 0 $0.00 6 $4,800.00 190 2501.515 24" RC PIPE APRON EACH $1,035.00 1 0 $0.00 1 $1,035.00 191 2506.602 ADJUST FRAME & RING CASTING EACH $750.00 1 0 $0.00 1 $750.00 192 2502.602 12" PVC PIPE DRAIN CLEANOUT EACH $1,260.00 1 0 $0.00 0 $0.00 193 2503.541 12" RC PIPE SEWER DES 3006 CL V L F $48.00 53 0 $0.00 122 $5,856.00 194 2503.541 15" RC PIPE SEWER DES 3006 CL V L F $50.25 553 0 $0.00 551.5 $27,712.88 195 2503.541 24" RC PIPE SEWER DES 3006 CL III L F $61.00 12 0 $0.00 122 $7,442.00 196 2506.602 CHIMNEY SEALS EACH $500.00 9 0 $0.00 14 $7,000.00 197 2503.602 CONNECT TO EXISTING STORM SEWER EACH $1,050.00 2 0 $0.00 6 $6,300.00 198 2503.603 10" TRENCH DRAIN L F $260.00 60 0 $0.00 0 $0.00 199 2503.603 10" HDPE PIPE SEWER L F $95.00 10 0 $0.00 0 $0.00 200 2506.501 CONST DRAINAGE STRUCTURE DESIGN H L F $1,035.00 1 0 $0.00 1.6 $1,656.00 201 2506.501 CONST DRAINAGE STRUCTURE DESIGN SD-48 L F $590.00 3.6 0 $0.00 3.6 $2,124.00 202 2506.501 CONST DRAINAGE STRUCTURE DES 48-4020 L F $390.00 40.4 0 $0.00 42.75 $16,672.50 203 2506.502 CONST DRAINAGE STRUCTURE DESIGN SPEC 1 EACH $2,335.00 3 0 $0.00 8 $18,680.00 204 2506.516 CASTING ASSEMBLY EACH $600.00 9 0 $0.00 17 $10,200.00 205 2511.501 RANDOM RIPRAP CLASS III C Y $130.00 10 0 $0.00 455.96 $59,274.80 206 2511.501 RANDOM RIPRAP C Y $130.00 22.8 0 $0.00 10.44 $1,357.20 03455-14 Project Material Status Line Item Description Units Unit Price Contract Quantity Quantity This Pay Voucher Amount This Pay Voucher Quantity To Date Amount To Date CITY OF ARDEN HILLS 1245 West Highway 96 Arden Hills, MN 55112 Project No. 03455-14 Pay Voucher No. 7 Page 11 CLASS IV 207 2563.610 UTILITY CREW HOUR $985.00 10 0 $0.00 1 $985.00 Totals For Section SCHEDULE D - STORM SEWER IMPROVEMENTS - SOUTH OLD SNELLNIG TRAIL:$0.00 $189,300.57 SCHEDULE E - STORM SEWER IMPROVEMENTS - NORTH OLD SNELLING TRAIL 208 2104.501 REMOVE SEWER PIPE (STORM)L F $11.00 60 0 $0.00 93 $1,023.00 209 2104.509 REMOVE PIPE APRON EACH $315.00 2 0 $0.00 2 $630.00 210 2104.509 REMOVE DRAINAGE STRUCTURE EACH $525.00 2 0 $0.00 2 $1,050.00 211 2104.607 SALVAGE RANDOM RIPRAP C Y $53.00 12 0 $0.00 0 $0.00 212 2105.607 1 1/2" CLEAR ROCK C Y $53.00 40 0 $0.00 67.58 $3,581.74 213 2501.515 15" RC PIPE APRON EACH $800.00 1 0 $0.00 1 $800.00 214 2501.515 24" RC PIPE APRON EACH $1,035.00 1 0 $0.00 0 $0.00 215 2506.602 ADJUST FRAME & RING CASTING EACH $750.00 2 0 $0.00 2 $1,500.00 216 2502.602 12" PVC PIPE DRAIN CLEANOUT EACH $1,260.00 3 0 $0.00 0 $0.00 217 2503.541 12" RC PIPE SEWER DES 3006 CL V L F $48.00 16 0 $0.00 531 $25,488.00 218 2503.541 15" RC PIPE SEWER DES 3006 CL V L F $50.25 113 0 $0.00 125 $6,281.25 219 2503.541 21" RC PIPE SEWER DES 3006 CL III L F $58.00 93 0 $0.00 114 $6,612.00 220 2503.541 24" RC PIPE SEWER DES 3006 CL III L F $61.00 223 0 $0.00 240 $14,640.00 221 2506.602 CHIMNEY SEALS EACH $500.00 13 0 $0.00 29 $14,500.00 222 2503.603 8" TRENCH DRAIN L F $250.00 130 0 $0.00 0 $0.00 223 2503.603 10" TRENCH DRAIN L F $260.00 505 0 $0.00 0 $0.00 224 2503.603 8" HDPE PIPE SEWER L F $77.00 20 0 $0.00 0 $0.00 225 2503.603 10" HDPE PIPE SEWER L F $80.00 76 0 $0.00 0 $0.00 226 2506.501 CONST DRAINAGE STRUCTURE DES 48-4020 L F $395.00 15.3 0 $0.00 38.3 $15,128.50 227 2506.501 CONST DRAINAGE STRUCTURE DES 60-4020 L F $620.00 22.6 0 $0.00 25.5 $15,810.00 228 2506.502 CONST DRAINAGE STRUCTURE DESIGN SPEC 1 EACH $2,335.00 3 0 $0.00 18 $42,030.00 229 2506.516 CASTING ASSEMBLY EACH $600.00 7 0 $0.00 30 $18,000.00 230 2511.501 RANDOM RIPRAP CLASS III C Y $130.00 10 0 $0.00 15 $1,950.00 03455-14 Project Material Status Line Item Description Units Unit Price Contract Quantity Quantity This Pay Voucher Amount This Pay Voucher Quantity To Date Amount To Date CITY OF ARDEN HILLS 1245 West Highway 96 Arden Hills, MN 55112 Project No. 03455-14 Pay Voucher No. 7 Page 12 231 2511.501 RANDOM RIPRAP CLASS IV C Y $130.00 11 0 $0.00 5.8 $754.00 232 2511.607 INSTALL RANDOM RIPRAP C Y $80.00 12 0 $0.00 0 $0.00 233 2563.610 UTILITY CREW HOUR $985.00 10 0 $0.00 0 $0.00 Totals For Section SCHEDULE E - STORM SEWER IMPROVEMENTS - NORTH OLD SNELLING TRAIL:$0.00 $169,778.49 SCHEDULE F - ALTERNATE 1A - WATER MAIN IMPROVEMENTS (PVC) - OLD SNELLING AVENUE 234 2503.603 24" STEEL CASING PIPE L F $200.00 72 0 $0.00 0 $0.00 235 2503.603 24" STEEL CASING PIPE (JACKED)L F $540.00 62 0 $0.00 0 $0.00 236 2504.602 CONNECT TO EXISTING WATER MAIN EACH $2,500.00 3 0 $0.00 2 $5,000.00 237 2504.602 INSTALL HYDRANT EACH $5,080.00 3 0 $0.00 3 $15,240.00 238 2504.602 ADJUST GATE VALVE & BOX EACH $200.00 2 0 $0.00 0 $0.00 239 2504.602 INSTALL 1.5" BLOWOFF EACH $1,050.00 2 0 $0.00 1 $1,050.00 240 2504.602 6" GATE VALVE & BOX EACH $1,900.00 4 0 $0.00 4 $7,600.00 241 2504.602 8" GATE VALVE & BOX EACH $2,385.00 2 0 $0.00 1 $2,385.00 242 2504.602 12" GATE VALVE & BOX EACH $3,640.00 5 0 $0.00 4 $14,560.00 243 2504.602 12"X6" WET TAP EACH $4,950.00 1 0 $0.00 1 $4,950.00 244 2504.603 6" WATERMAIN DUCTILE IRON CL 52 L F $71.00 130 0 $0.00 118 $8,378.00 245 2504.603 8" PVC WATERMAIN L F $67.00 80 0 $0.00 29 $1,943.00 246 2504.603 12" PVC WATERMAIN L F $78.00 72 0 $0.00 98 $7,644.00 247 2504.603 12" PVC WATERMAIN (DIRECTIONAL DRILLED) L F $125.00 3260 0 $0.00 3392 $424,000.00 248 2504.604 4" POLYSTYRENE INSULATION S Y $76.00 20 0 $0.00 3.5 $266.00 249 2504.608 DUCTILE IRON FITTINGS LB $4.50 5810 0 $0.00 1546 $6,957.00 250 2563.610 UTILITY CREW HOUR $1,030.00 10 0 $0.00 10 $10,300.00 Totals For Section SCHEDULE F - ALTERNATE 1A - WATER MAIN IMPROVEMENTS (PVC) - OLD SNELLING AVENUE:$0.00 $510,273.00 SCHEDULE H - ALTERNATE 2A - WATER MAIN IMPROVEMENTS (PVC) - COUNTY ROAD E2 269 2104.501 REMOVE WATER MAIN L F $11.00 80 0 $0.00 201 $2,211.00 270 2104.509 REMOVE GATE VALVE EACH $525.00 3 0 $0.00 5 $2,625.00 03455-14 Project Material Status Line Item Description Units Unit Price Contract Quantity Quantity This Pay Voucher Amount This Pay Voucher Quantity To Date Amount To Date CITY OF ARDEN HILLS 1245 West Highway 96 Arden Hills, MN 55112 Project No. 03455-14 Pay Voucher No. 7 Page 13 271 2104.509 REMOVE HYDRANT EACH $825.00 3 0 $0.00 6 $4,950.00 272 2104.603 ABANDON WATER MAIN L F $20.00 1570 0 $0.00 1580 $31,600.00 273 2504.602 CONNECT TO EXISTING WATER MAIN EACH $2,430.00 4 0 $0.00 6 $14,580.00 274 2504.602 INSTALL HYDRANT EACH $5,080.00 3 0 $0.00 3 $15,240.00 275 2504.602 ADJUST GATE VALVE & BOX EACH $200.00 2 0 $0.00 0 $0.00 276 2504.602 INSTALL 1.5" BLOWOFF EACH $1,105.00 2 0 $0.00 0 $0.00 277 2504.602 6" GATE VALVE & BOX EACH $1,905.00 3 0 $0.00 6 $11,430.00 278 2504.602 8" GATE VALVE & BOX EACH $2,385.00 2 0 $0.00 2 $4,770.00 279 2504.602 12" GATE VALVE & BOX EACH $3,640.00 4 0 $0.00 4 $14,560.00 280 2504.602 12"X12" WET TAP EACH $8,045.00 1 0 $0.00 1 $8,045.00 281 2504.603 4" WATERMAIN DUCTILE IRON CL 52 W/POLYWRAP L F $77.00 28 0 $0.00 35 $2,695.00 282 2504.603 6" WATERMAIN DUCTILE IRON CL 52 L F $71.00 90 0 $0.00 140 $9,940.00 283 2504.603 8" PVC WATERMAIN L F $67.00 40 0 $0.00 28 $1,876.00 284 2504.603 12" PVC WATERMAIN L F $78.00 30 0 $0.00 154 $12,012.00 285 2504.603 12" PVC WATERMAIN (DIRECTIONAL DRILLED) L F $138.00 1600 0 $0.00 1462 $201,756.00 286 2504.604 4" POLYSTYRENE INSULATION S Y $76.00 20 0 $0.00 10.9 $828.40 287 2504.608 DUCTILE IRON FITTINGS LB $4.50 2440 0 $0.00 2303 $10,363.50 288 2563.610 UTILITY CREW HOUR $1,030.00 10 0 $0.00 6 $6,180.00 Totals For Section SCHEDULE H - ALTERNATE 2A - WATER MAIN IMPROVEMENTS (PVC) - COUNTY ROAD E2:$0.00 $355,661.90 Change Order 1 309 2411.618 HELICAL PILES EACH $1,015.00 77 0 $0.00 81 $82,215.00 310 2123.609 PRIME CONTRACTOR MARKUP (10%) L S $5,563.10 1 0 $0.00 1 $5,563.10 311 2504.603 ADDITIONAL TRACER WIRE INSTALLED WITH WATERMAIN L F $0.62 3383 0 $0.00 3383 $2,097.46 312 2504.603 DRILL TRACER WIRE ALONG WATERMAIN AND CONNECT LS $3,750.00 1 0 $0.00 1 $3,750.00 03455-14 Project Material Status Line Item Description Units Unit Price Contract Quantity Quantity This Pay Voucher Amount This Pay Voucher Quantity To Date Amount To Date CITY OF ARDEN HILLS 1245 West Highway 96 Arden Hills, MN 55112 Project No. 03455-14 Pay Voucher No. 7 Page 14 313 2123.609 PRIME CONTRACTOR MARKUP (10%) L S $584.75 1 0 $0.00 1 $584.75 314 2102.502 PAVEMENT MARKING REMOVAL L F $0.92 8436 0 $0.00 8436 $7,761.12 315 2102.501 PAVEMENT MARKING REMOVAL S F $4.40 370 0 $0.00 370 $1,628.00 316 2104.602 REMOVE PAVEMENT MESSAGE (ARROW) EACH $190.00 5 0 $0.00 5 $950.00 317 2104.505 REMOVE PAVEMENT S Y $9.34 4406 0 $0.00 4406 $41,152.04 318 2123.609 PRIME CONTRACTOR MARKUP (10%) L S $1,033.91 1 0 $0.00 1 $1,033.91 Totals For Change Order 1: $0.00 $146,735.38 Change Order 2 319 2105.507 SUBGRADE EXCAVATION (EV)C Y $15.35 4476 0 $0.00 0 $0.00 320 2105.522 SELECT GRANULAR BORROW (CV) C Y $28.75 3805 0 $0.00 0 $0.00 321 2211.501 AGGREGATE BASE CLASS 5 TON $22.80 1017 0 $0.00 0 $0.00 322 2502.603 DRAIN TILE L F $18.00 725 0 $0.00 755 $13,590.00 323 2502.521 DRAIN TILE HEADWALL EACH $613.00 5 0 $0.00 5.5 $3,371.50 324 2123.609 PRIME CONTRACTOR MARKUP (10%) L S $1,611.50 1 0 $0.00 0.92 $1,482.58 Totals For Change Order 2: $0.00 $18,444.08 Change Order 3 325 02401.601 HELICAL PIER EXTENSION L F $31.00 543.4 0 $0.00 543.4 $16,845.40 326 3455-140 WALL 3 FOOTING REINFORCING LBS $2.15 10740 0 $0.00 10740 $23,091.00 327 2411.604 REINFORCED SOIL SLOPE WALL S F $35.00 1898 0 $0.00 1898 $66,430.00 328 2563.601 DETOUR SIGNING LS $1,531.25 1 0 $0.00 1 $1,531.25 329 2563.601 TRAFFIC CONTROL LS $3,012.65 1 0 $0.00 1 $3,012.65 330 2564.602 PORTABLE MESSAGE BOARDS DAY $205.00 14 0 $0.00 14 $2,870.00 331 2105.601 DEWATERING LS $8,364.50 1 0 $0.00 1 $8,364.50 332 2123.609 PRIME CONTRACTOR MARKUP (10%) L S $2,425.93 1 0 $0.00 1 $2,425.93 Totals For Change Order 3: $0.00 $124,570.73 03455-14 Project Material Status Line Item Description Units Unit Price Contract Quantity Quantity This Pay Voucher Amount This Pay Voucher Quantity To Date Amount To Date CITY OF ARDEN HILLS 1245 West Highway 96 Arden Hills, MN 55112 Project No. 03455-14 Pay Voucher No. 7 Page 15 Change Order 4 333 2550.602 MODIFY FLASHER EACH $1,540.00 2 2 $3,080.00 2 $3,080.00 334 2123.609 PRIME CONTRACTOR MARKUP (10%) L S $308.00 1 1 $308.00 1 $308.00 335 2502.603 DRAIN TILE L S $2,516.56 1 1 $2,516.56 1 $2,516.56 Totals For Change Order 4: $5,904.56 $5,904.56 Project Totals: $117,881.84 $3,636,887.91 03455-14 Project Material Status Line Item Description Units Unit Price Contract Quantity Quantity This Pay Voucher Amount This Pay Voucher Quantity To Date Amount To Date 48 2557.501 WIRE FENCE DESIGN SPECIAL VINYL COATED 7/27/2018 337 L F $610.02 298 L F $539.424213649852 39 L F $70.5957863501484 48 2557.501 WIRE FENCE DESIGN SPECIAL VINYL COATED 7/27/2018 85 L F $152.50 0 L F $0.00 85 L F $152.50 110 2557.501 WIRE FENCE DESIGN SPECIAL VINYL COATED 7/27/2018 763 L F $10,130.60 699 L F $9,280.85111402359 64 L F $849.748885976409 Material On Hand Total Amounts: $10,893.12 $9,820.28 $1,072.84 03455-14 Material On Hand Balance Line Item Date Added Used Remaining CO1 Change Order 7/27/2018 Change Order No. 1 (see change order document for detailed description)$142,675.38 $146,735.38 CO2 Change Order 7/27/2018 Change Order No. 2 (see change order document for detailed description)$219,014.45 $18,444.08 CO3 Change Order 9/21/2018 Change Order No. 3 (see change order document for detailed description)$124,570.73 $124,570.73 CO4 Change Order 11/27/2018 Change Order No. 4 (see change order document for detailed description)$5,904.56 $5,904.56 Contract Change Totals: $492,165.12 $295,654.75 03455-14 Contract Changes No. Type Date Explanation Estimated Amount Amount Paid To Date CITY OF ARDEN HILLS 1245 West Highway 96 Arden Hills, MN 55112 Project No. 03455-14 Pay Voucher No. 7 Page 16 Page 1 of 1 PUBLIC HEARING – 8A MEMORANDUM DATE: December 10, 2018 TO: Honorable Mayor and City Councilmembers Dave Perrault., City Administrator FROM: Gayle Bauman, Finance Director Mary Tomnitz, Accounting Clerk SUBJECT: Public Hearing Regarding Quarterly Special Assessments for Delinquent Utilities Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider the Following Hold a Public Hearing regarding delinquent utilities. Background Water customers whose account is 90 days past due were informed that the City intends to certify delinquent charges to Ramsey County to be collected with property taxes. These customers have the right to a hearing in front of the City Council to discuss this matter prior to certification. Page 1 of 1 PUBLIC HEARING – 8B MEMORANDUM DATE: December 10, 2018 TO: Honorable Mayor and City Councilmembers Dave Perrault., City Administrator FROM: Gayle Bauman, Finance Director SUBJECT: Public Hearing – Special Assessment for Abatement of 3246 New Brighton Road Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider the Following Hold a Public Hearing regarding certification of proposed special assessments for the abatement of 3246 New Brighton Road. Background On August 27, 2018, the Council approved Resolution 2018-051 ordering nuisance abatement of 3246 New Brighton Road for excessive vegetation growth and accumulation of tree branches. The resolution authorized the City to have the necessary work completed to remediate the nuisance(s) and charge 125% of the cost of the work, including administrative costs, back to the property owner. The charge to complete the work plus administrative costs was 648.00. The property owner was notified by mail in a letters dated October 23 and October 30, 2018, and given thirty (30) days to remit payment. The letter also served as the notice of this public hearing and informed the property owner of the option to make payment of the entire special assessment without interest within 30 days after its adoption and if not paid within that thirty (30) days, interest will accrue at 4.5% per annum. To date payment has not been received; therefore, the City intends to certify these charges to Ramsey County to be collected with property taxes. The property owner has the right to a hearing in front of the City Council to discuss this matter prior to certification. PUBLIC HEARING – 8C MEMORANDUM DATE: December 10, 2018 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director SUBJECT: Public Hearing on 2019 Tax Levy and Budget Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider The City Council does not need to take any action for this item. A PowerPoint presentation will be given for the City’s required annual Truth-in-Taxation hearing. Attachments Attachment A: Truth-in-Taxation Presentation Truth-in-Taxation Presentation 2019 Proposed Budget and Preliminary Tax Levy City of Arden Hills Public Hearing December 10, 2018, 7:00 PM Agenda •Why Tax Bills Change •Property Tax in Minnesota •General Fund Budget Summary •Proposed 2019 Tax Levy •City Wide Budget •Capital Improvement Plan •Resources for Property Tax Relief •Public Comment Why Tax Bills Change •Market value changes •Budgets and levies of various jurisdictions •Special Assessments •Voter approved referendums •Changes in Federal and State mandates •Changes in aid and revenue from State and Federal governments •State Legislative changes Property Tax in Minnesota •County assessor determines property values in the year prior to the taxes being paid •City sets preliminary levy by September (other taxing districts, county and school districts, also set their own levies) •Proposed property tax notices are mailed by County •City holds Truth-in-Taxation Public Hearing by December •Property taxes are finalized for following year Property Tax in Minnesota cont. •How property taxes are calculated: *Estimated Market Value $346,900 Less homestead exclusion ($6,000) Taxable Market Value $340,900 Property ’s Class Rate X 1% Tax Capacity $3,409 **Estimated City Tax Rate 25.431% Estimated Pay 2019 City Taxes $866.93 *Estimated Market Value is for a Median Valued Home in Arden Hills **Estimated City Tax Rate is based on the 4% Increase in Levy •Projected changes in 2019: •Median Value home increasing to $346,900 from $333,800 (3.9% increase) •County wide increase of 7.4% •Apartments are seeing the largest gains Property Tax in Minnesota cont. The $969.77 is based on a 5% levy increase. A 4% levy increase would amount to $959.75. General Fund Budget Summary •City Council set a preliminary levy increase of 5.0% or $189,348 •This presentation is based on a 4.0% levy increase or $151,478 •Total General Fund revenues are expected to increase by 7.15% or $353,089 •Total General Fund expenditures are expected to increase by 5.85% or $302,834 •General Fund reserves show a budgeted decrease of $186,970 General Fund Budget Summary cont. 2016 2017 9/30/2018 2018 2019 $ Increase % Increase GENERAL FUND Actual Actual YTD Budget Budget (Decrease)(Decrease) REVENUES Taxes 3,260,537$ 3,541,704$ 1,882,560$ 3,795,042$ 3,919,750$ 124,708$ 3.29% Special assessments 1,332 1,265 4,204 2,000 1,220 (780) -39.00% Licenses and permits 598,687 729,198 312,503 324,600 443,020 118,420 36.48% Intergovernmental 131,914 151,425 100,947 133,179 153,220 20,041 15.05% Charges for services 700,855 718,906 294,380 585,704 683,300 97,596 16.66% Fines & forfeits 31,868 29,988 14,982 34,000 30,420 (3,580) -10.53% Investment earnings 52,161 36,012 5,933 55,000 47,230 (7,770) -14.13% Miscellaneous 25,636 22,642 7,619 10,006 14,460 4,454 44.51% TOTAL REVENUES 4,802,989$ 5,231,139$ 2,623,128$ 4,939,531$ 5,292,620$ 353,089$ 7.15% EXPENDITURES Mayor & council 65,051$ 56,513$ 54,195$ 67,500$ 68,760$ 1,260$ 1.87% Administration 173,781 260,304 210,122 327,500 326,810 (690) -0.21% Elections 21,137 21,137 17,546 23,000 23,000 - 0.00% Finance 172,268 192,663 145,724 176,300 181,740 5,440 3.09% TCAAP 242,663 98,883 75,499 170,000 171,190 1,190 0.70% Planning & Zoning 173,853 197,976 99,370 266,250 217,320 (48,930) -18.38% Government Buildings 233,560 248,879 155,362 275,000 271,010 (3,990) -1.45% Police 1,089,185 1,177,494 894,756 1,194,775 1,242,250 47,475 3.97% Dispatch 67,780 68,832 43,450 65,175 68,500 3,325 5.10% Fire 495,216 514,468 541,663 544,000 573,680 29,680 5.46% Emergency Management 2,966 3,364 8,280 9,476 3,910 (5,566) -58.74% Protective Inspections 326,360 293,877 213,329 342,746 333,610 (9,136) -2.67% Street Maintenance 479,814 443,632 376,140 587,872 719,300 131,428 22.36% Recreation 275,039 250,898 188,352 266,650 340,540 73,890 27.71% Park Maintenance 346,795 367,715 275,188 440,512 517,970 77,458 17.58% Transfers out 775,121 340,000 - 420,000 420,000 - 0.00% TOTAL EXPENDITURES 4,940,589$ 4,536,635$ 3,298,977$ 5,176,756$ 5,479,590$ 302,834$ 5.85% NET CHANGE IN FUND BALANCE (137,600)$ 694,505$ (675,849)$ (237,225)$ (186,970)$ 50,255$ -21.18% General Fund Budget Summary cont. General Fund Revenues Estimated 2019 Total: $5,292,620 74% <1% 8% 3% 13% <1%<1%<1% Taxes Special assessments Licenses and permits Intergovernmental Charges for services Fines and forfeits Investment earnings Miscellaneous General Fund Budget Summary cont. General Fund Expenditures Estimated 2019 Total: $5,479,590 23% 40% 13% 16% 8% General Government Public Safety Public Works Parks & Recreation Transfers Proposed 2019 Tax Levy City of Arden Hills Past Levies and Tax Rates City of Arden Hills 2019 Proposed Levy Year Tax Levy % Change Tax Rate %Change 2019 3,938,420 4.0%25.431%-0.4% Year Tax Levy % Change Tax Rate % Change 2009 2,948,646 5.4%20.52%4.7% 2010 3,016,465 2.3%22.67%10.5% 2011 3,040,964 0.8%24.19%6.7% 2012 3,096,994 1.8%25.54%5.6% 2013 3,191,230 3.0%27.93%9.3% 2014 3,257,456 2.1%27.95%0.1% 2015 3,359,775 3.1%27.29%-2.3% 2016 3,478,775 3.5%26.54%-2.8% 2017 3,641,290 4.7%27.21%2.5% 2018 3,786,942 4.0%25.53%-6.2% Proposed 2019 Tax Levy City of Arden Hills Surrounding Levy Increases and City Tax Rates City Prelim Levy Increase City Tax Rate St. Anthony 5.60%68.52% St. Paul 11.50%50.56% Spring Lake Park 4.10%48.79% North St. Paul 13.40%45.69% Maplewood 3.10%44.41% New Brighton 9.80%42.79% Gem Lake 4.60%39.67% Mounds View 9.40%37.91% Falcon Heights 25.00%37.27% Roseville 4.90%37.16% Shoreview 4.50%33.19% Lauderdale 5.80%29.02% Little Canada 3.40%26.19% Arden Hills 4.00%25.43% Town of White Bear 17.40%24.34% Vadnais Heights 3.40%24.03% White Bear Lake 12.90%20.14% North Oaks 8.70%11.23% Proposed 2019 Tax Levy Estimated Cost of City Services for 2019 Cost of City Services Pay 2019 Property Tax Support for $346,900 Homestead City Service Percent Amount Monthly Category Actual of Levy of Levy Cost General Government Mayor/Council, Administration, Communications, Elections,$1,259,830 23.0%$199 $16.61 Auditor, Assessor, Legal, Planning Public Safety Building Inspection/Code Enforcement, Court, $2,221,950 40.5%$352 $29.29 Police Contract, Fire, Ambulance, Human Services, Animal Control Public Works Engineering, Streets, Street $719,300 13.1%$114 $9.48 Lighting, City Buildings Parks $517,970 9.5%$82 $6.83 Recreation $340,540 6.2%$54 $4.49 Transfers - EDA $120,000 2.2%$19 $1.58 Transfers - Capital $300,000 5.5%$47 $3.96 Totals $5,479,590 100.0%$867 $72 Proposed 2019 Tax Levy Tax Dollar Divided by Taxing Authority •City -23 cents per tax dollar •County -47 cents per tax dollar •Schools -23 cents per tax dollar •Misc -7 cents per tax dollar City Tax Portion Check Register Description of Transaction Balance Public Safety $29.29 General Government $16.61 Parks and Recreation $11.32 Public Works $ 9.48 Capital (transfers)$ 3.96 EDA (transfers)$ 1.58 For a Median Valued Home, $72 a month in property taxes buys police and fire services, street maintenance, park and recreation amenities, code enforcement, and a variety of other City services. Residential property % change in Total Tax (not just City) This is based on a 5% City levy increase. TOTAL # parcels <=0 958 36% 0-10%1,418 54% 10-20%124 5% 20-30%102 4% >30%31 1% 2,633 Median change by School District:621 $ 91 623 $153 City Wide Budget Summary General Fund, 5,292,620 Special Revenue Funds, 591,430 Capital Funds, 1,417,670 Enterprise Funds, 5,379,850 Internal Service Funds, 545,180 City Wide Revenues -$13,226,750 General Fund, 5,479,590 Special Revenue Funds, 497,680 Capital Funds, 1,423,450 Enterprise Funds, 5,994,960 Internal Service Funds, 577,310 City Wide Expenditures -$13,972,990 City Wide Budget Summary Driving Factors in 2019 Budget •General Fund Tax Levy Increase –4.0% or $151,478 •Capital Improvement Program CIP •Increase in Public Safety Costs –Fire Contract ($29,680) and Police Contract ($48,475) •Staffing –Addition of Sr. Engineering Technician and Recreation Programmer •Transfers –$120,000 from General Fund to EDA General Fund –$300,000 from General Fund to Capital Funds •Utility rate increases based on results from study Capital Improvement Plan Summary of Expenditures Expenditures by Year Department 2019 2020 2021 2022 2023 Total Economic Development 40,000 0 246,130 0 40,000 326,130 Government Buildings 230,000 50,000 50,000 50,000 50,000 430,000 Parks Department 510,000 120,000 245,000 120,000 120,000 1,115,000 Public Safety Department 73,451 57,918 35,525 189,140 55,125 411,159 Sewer Department 325,000 360,000 480,000 100,000 0 1,265,000 Street Department 300,000 5,250,000 0 2,500,000 0 8,050,000 Surface Water Department 200,000 100,000 150,000 100,000 100,000 650,000 Water Department 550,000 250,000 250,000 250,000 0 1,300,000 TCAAP -Infrastructure*0 3,200,000 4,800,000 0 0 8,000,000 Equipment/Building Replacement 295,000 10,000 0 36,000 0 341,000 TCAAP -Equipment*0 0 262,000 167,000 15,000 444,000 Total 2,523,451 9,397,918 6,518,655 3,512,140 380,125 22,332,289 The above table shows the City of Arden Hill’s estimated costs for capital projects and equipment for the next five years broken down by department. *Please note TCAAP capital expenditures have been separated to illustrate the difference between normal capital projects and the TCAAP redevelopment project. Resources for Property Tax Relief •State of Minnesota Property Tax Refund –Qualified homeowners and renters when taxes are high relative to their incomes –Down load a M1PR form at www.revenue.state.mn.us/Forms_and_Instructions/m1pr_18.pdf –Call the Minnesota Department of Revenue at 651-296-3781 •State of Minnesota Senior Citizen Property Tax Deferral Program –Helps senior citizens who are having difficulty paying their property taxes. –Download fact sheet at –www.revenue.state.mn.us/propertytax/factsheets/factsheet_07.pdf –Call Tax Operations Division at MN Department of Revenue 651-556-4803 Public Comment Questions Page 1 of 1 NEW BUSINESS – 9A MEMORANDUM DATE: December 10, 2018 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman. Finance Director Mary Tomnitz, Accounting Clerk SUBJECT: Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider A motion to approve Resolution 2018-065 certifying delinquent utilities to Ramsey County. Background Delinquent utility amounts are certified to Ramsey County quarterly. A list of utility accounts with a delinquent balance was compiled and notices dated November 5, 2018 were mailed. These customers were informed of their delinquent status and were asked to make payment of the delinquent balance by December 5, 2018. Utility accounts with an unpaid delinquent balance after December 5, 2018 would be certified to Ramsey County to be added to property taxes payable in 2019. The certification amount is equal to the unpaid delinquent balance plus an eight percent penalty. The list of remaining delinquent utility accounts, as of December 5, 2018 is attached. The City will request that Ramsey County levy the delinquent balances against the respective properties. Attachments Attachment A: Resolution No. 2018-065 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2018-065 RESOLUTION ADOPTING AND CONFIRMING QUARTERLY SPECIAL ASSESSMENTS FOR DELINQUENT UTILITIES WHEREAS, the amount to be specially assessed for DELINQUENT UTILITIES has been duly calculated in accordance with the provisions of the Municipal Code and Minnesota Statues; and WHEREAS, notices have been duly mailed as required by law; and WHEREAS, said proposed assessments have at all times since their filing been open for public inspection, and an opportunity has been given to all interested parties to present objections if any, to the proposed assessments; and WHEREAS, there were no oral or written objections received. 1. The amounts so calculated and set forth in said notices are hereby levied against the respective parcels of land described therein, and 2. The proposed assessments are hereby adopted and confirmed as special assessments for each of said parcels of land and the assessments together with an additional penalty of eight percent (8%) of the original unpaid amount, inclusive of any previous delinquency penalty, shall be a lien concurrent with general taxes upon such parcel. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that the City Administrator be authorized and directed to transmit to the County Auditor a certified duplicate of the assessment roll to be extended upon the property tax lists of the County, and the County Auditor shall collect said special assessments with taxes levied in 2018, payable in 2019: ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10TH DAY OF DECEMBER, 2018. ____________________________________ ATTEST: DAVID GRANT, MAYOR __________________________________________ JULIE HANSON, CITY CLERK Attachment A Parcel ID Account No Service Address Water TestWaterWater TaxSurface Water MgmtStandbySewerUtility Arrears8% Cert FeeTotal Assessment22‐30‐23‐34‐0018 004869-000 4163 Hamline Avenue N 0.72 0.00 0.00 6.81 0.00 142.76 150.29 12.02 162.31 27‐30‐23‐14‐0001 002756-000 3855 Lexington Avenue N 1.59 1,128.06 83.19 294.56 0.00 910.66 2,418.06 193.44 2,611.50 21‐30‐23‐12‐0004 005384-000 4541 Lakeshore Place 1.59 157.57 0.00 15.01 0.00 129.87 304.04 24.32 328.36 34‐30‐23‐14‐0015 010758-000 1132 Benton Way 0.28 0.00 0.00 2.64 0.00 48.73 51.65 4.13 55.78 28‐30‐23‐33‐0012 003256-000 2023 Thom Drive 1.59 79.43 0.00 15.01 0.00 125.15 221.18 17.69 238.87 34‐30‐23‐44‐0024 004881-000 1125 County Road D W 1.59 52.24 0.00 15.01 0.00 73.16 142.00 11.36 153.36 21‐30‐23‐43‐0004 006414-000 4108 Valentine Crest Road 1.59 37.88 0.00 15.01 0.00 50.00 104.48 8.36 112.84 34‐30‐23‐14‐0042 002482-000 1177 Benton Way 1.59 42.36 0.00 15.01 0.00 59.04 118.00 9.44 127.44 34‐30‐23‐31‐0024 002699-000 1366 Cummings Lane 1.59 40.61 0.00 15.01 0.00 73.05 130.26 10.42 140.68 22‐30‐23‐24‐0239 011640-000 4413 Arden View Court 1.59 68.32 0.00 19.46 0.00 59.91 149.28 11.94 161.22 33‐30‐23‐31‐0012 009130-000 1910 Stowe Avenue 1.59 101.59 0.00 15.01 0.00 119.46 237.65 19.01 256.66 33‐30‐23‐24‐0032 002096-000 1876 Grant Road 1.59 141.86 0.00 15.01 0.00 155.77 314.23 25.14 339.37 33‐30‐23‐34‐0102 011447-000 3246 New Brighton Road 1.59 40.82 0.00 541.29 0.00 55.08 638.78 51.10 689.88 21‐30‐23‐14‐0007 001276-000 4375 Old Highway 10 0.00 0.00 0.00 15.01 0.00 50.00 65.01 5.20 70.21 21‐30‐23‐14‐0006 001271-000 4401 Old Highway 10 0.00 0.00 0.00 15.01 8.82 50.00 73.83 5.91 79.74 34‐30‐23‐43‐0002 001933-000 3240 Hamline Avenue N 1.59 41.76 0.00 15.01 0.00 58.89 117.25 9.38 126.63 21‐30‐23‐44‐0006 009648-000 4105 Snelling Avenue N 1.59 44.52 0.00 15.01 0.00 72.93 134.05 10.72 144.77 22‐30‐23‐21‐0117 005368-000 1450 Arden View Drive 1.59 45.15 0.00 19.46 0.00 68.40 134.60 10.77 145.37 33‐30‐23‐24‐0093 011355-000 1865 Stowe Avenue 1.59 48.80 0.00 15.01 0.00 73.51 138.91 11.11 150.02 22‐30‐23‐21‐0057 000454-000 1393 Arden View Drive 1.59 51.50 0.00 19.46 0.00 66.48 139.03 11.12 150.15 34‐30‐23‐33‐0050 001671-000 3130 Ridgewood Road 1.59 52.00 0.00 15.01 0.00 70.55 139.15 11.13 150.28 22‐30‐23‐24‐0193 000237-000 4382 Arden View Court 1.59 46.20 0.00 19.46 0.00 77.17 144.42 11.55 155.97 28‐30‐23‐33‐0011 007090-000 1971 Thom Drive 1.59 50.13 0.00 15.01 0.00 83.33 150.06 12.00 162.06 22‐30‐23‐24‐0302 006150-000 4393 Arden View Court 1.59 54.67 0.00 19.46 0.00 79.36 155.08 12.41 167.49 34‐30‐23‐23‐0017 002369-000 1532 Arden Place 1.59 69.80 0.00 15.01 0.00 71.86 158.26 12.66 170.92 22‐30‐23‐32‐0013 000743-000 4283 Norma Avenue 1.50 0.00 0.00 14.17 0.00 144.09 159.76 12.78 172.54 34‐30‐23‐33‐0015 001629-000 1569 Edgewater Avenue 1.59 73.58 0.00 15.01 0.00 72.04 162.22 12.98 175.20 34‐30‐23‐14‐0051 002484-000 1168 Benton Way 1.59 61.32 0.00 15.01 0.00 85.80 163.72 13.10 176.82 34‐30‐23‐24‐0003 001775-000 3466 Glenarden Road 1.59 65.00 0.00 15.01 0.00 86.50 168.10 13.45 181.55 22‐30‐23‐24‐0240 003444-000 4412 Arden View Court 1.59 60.10 0.00 19.46 0.00 87.06 168.21 13.46 181.67 33‐30‐23‐32‐0003 002476-000 1950 Stowe Avenue 1.59 62.64 0.00 15.01 0.00 91.91 171.15 13.69 184.84 34‐30‐23‐44‐0077 002194-000 3205 Lexington Avenue N 1.59 61.34 0.00 15.01 0.00 96.36 174.30 13.94 188.24 21‐30‐23‐41‐0028 006494-000 1675 Brueberry Lane 1.59 66.39 0.00 19.46 0.00 88.91 176.35 14.11 190.46 22‐30‐23‐24‐0336 000367-000 4335 Arden View Court 1.59 62.27 0.00 19.46 0.00 96.64 179.96 14.40 194.36 28‐30‐23‐12‐0027 001125-000 4029 Fairview Avenue N 1.59 67.01 0.00 15.01 0.00 96.95 180.56 14.44 195.00 22‐30‐23‐24‐0326 000375-000 4370 Arden View Court 1.59 55.11 0.00 19.46 0.00 104.47 180.63 14.45 195.08 34‐30‐23‐21‐0016 001920-000 1437 Arden Place 1.59 67.50 0.00 15.01 0.00 98.70 182.80 14.62 197.42 33‐30‐23‐34‐0099 010446-000 1921 County Road D W 1.59 68.05 0.00 15.01 0.00 100.14 184.79 14.78 199.57 28‐30‐23‐33‐0013 001255-000 2027 Thom Drive 1.59 56.05 0.00 15.01 0.00 118.66 191.31 15.30 206.61 33‐30‐23‐34‐0020 001884-000 3223 Lake Johanna Boulevar 1.59 67.60 0.00 15.01 0.00 109.25 193.45 15.48 208.93 33‐30‐23‐24‐0094 002105-000 1873 Stowe Avenue 1.59 72.04 0.00 15.01 0.00 105.72 194.36 15.55 209.91 33‐30‐23‐34‐0019 001880-000 3211 Lake Johanna Boulevar 1.59 83.82 0.00 15.01 0.00 94.61 195.03 15.60 210.63 22‐30‐23‐24‐0327 000376-000 4369 Arden View Court 1.59 63.58 0.00 19.46 0.00 111.56 196.19 15.70 211.89 22‐30‐23‐24‐0335 000366-000 4334 Arden View Court 1.59 68.46 0.00 19.46 0.00 115.30 204.81 16.38 221.19 22‐30‐23‐23‐0016 007235-000 1528 McClung Drive 1.59 82.05 0.00 15.01 0.00 107.14 205.79 16.46 222.25 33‐30‐23‐33‐0034 002487-000 2028 Edgewater Avenue 1.59 61.08 0.00 15.01 0.00 130.44 208.12 16.65 224.77 28‐30‐23‐12‐0052 001575-000 1761 Lake Valentine Road 1.59 80.75 0.00 15.01 0.00 111.27 208.62 16.69 225.31 34‐30‐23‐42‐0040 003660-000 1305 Tiller Lane 1.59 77.48 0.00 15.01 0.00 114.59 208.67 16.69 225.36 22‐30‐23‐24‐0248 007082-000 4416 Arden View Court 1.59 81.47 0.00 19.46 0.00 113.08 215.60 17.25 232.85 16‐30‐23‐34‐0015 001285-000 4627 Highway 10 1.59 84.33 0.00 15.01 0.00 114.68 215.61 17.25 232.86 22‐30‐23‐21‐0007 003937-000 1343 Arden View Drive 1.59 76.96 0.00 19.46 0.00 118.65 216.66 17.33 233.99 34‐30‐23‐21‐0046 002029-000 1369 Forest Lane 1.59 78.82 0.00 15.01 0.00 130.28 225.70 18.06 243.76 33‐30‐23‐24‐0027 002204-000 1840 Grant Road 1.59 92.03 0.00 15.01 0.00 117.42 226.05 18.08 244.13 22‐30‐23‐24‐0322 009989-000 4478 Arden View Court 1.59 68.89 0.00 19.46 0.00 137.79 227.73 18.22 245.95 22‐30‐23‐21‐0123 010035-000 1475 Arden View Drive 0.45 0.00 0.00 5.45 0.00 34.96 40.86 3.27 44.13 33‐30‐23‐33‐0057 003236-000 2015 Glenpaul Avenue 1.59 97.69 0.00 15.01 0.00 121.68 235.97 18.88 254.85 22‐30‐23‐33‐0015 004713-000 4149 Norma Avenue 1.59 84.49 0.00 15.01 0.00 135.46 236.55 18.92 255.47 33‐30‐23‐34‐0067 009129-000 1927 Glenpaul Avenue 1.59 103.14 0.00 15.01 0.00 117.38 237.12 18.97 256.09 33‐30‐23‐31‐0030 007153-000 1827 Beckman Avenue 1.59 89.82 0.00 15.01 0.00 137.27 243.69 19.50 263.19 33‐30‐23‐11‐0036 001551-000 1611 Lake Johanna Boulevar 1.59 130.02 0.00 15.01 0.00 98.23 244.85 19.59 264.44 22‐30‐23‐21‐0040 000398-000 1354 Arden View Drive 1.59 90.05 0.00 19.46 0.00 134.29 245.39 19.63 265.02 28‐30‐23‐41‐0038 001344-000 3757 McCracken Lane 1.59 100.90 0.00 15.01 0.00 129.19 246.69 19.74 266.43 33‐30‐23‐32‐0008 005251-000 2000 Stowe Avenue 1.59 98.99 0.00 15.01 0.00 135.51 251.10 20.09 271.19 22‐30‐23‐12‐0007 000990-000 1337 Karth Lake Circle 1.59 106.60 0.00 15.01 0.00 129.35 252.55 20.20 272.75 33‐30‐23‐34‐0066 001897-000 1921 Glenpaul Avenue 1.59 94.92 0.00 15.01 0.00 142.34 253.86 20.31 274.17 22‐30‐23‐34‐0036 000231-000 4101 Hamline Avenue N 1.59 82.60 0.00 15.01 0.00 157.44 256.64 20.53 277.17 33‐30‐23‐24‐0108 002512-000 1850 Indian Place 1.59 93.65 0.00 15.01 0.00 147.44 257.69 20.62 278.31 22‐30‐23‐13‐0039 000158-000 4440 Hamline Avenue N 1.64 111.53 0.00 15.47 0.26 152.91 281.81 22.54 304.35 33‐30‐23‐42‐0002 002989-000 3352 Lake Johanna Boulevar 1.59 124.47 0.00 15.01 0.00 142.06 283.13 22.65 305.78 22‐30‐23‐24‐0275 000290-000 4442 Arden View Court 1.59 100.30 0.00 19.46 0.00 166.46 287.81 23.02 310.83 22‐30‐23‐12‐0013 000569-000 1307 Karth Lake Circle 1.59 112.88 0.00 15.01 0.00 175.68 305.16 24.41 329.57 21‐30‐23‐41‐0051 001584-000 1681 Brueberry Lane 1.59 41.84 0.00 19.46 0.00 245.85 308.74 24.70 333.44 34‐30‐23‐13‐0010 005286-000 1315 Cannon Avenue 1.59 120.18 0.00 15.01 0.00 181.58 318.36 25.47 343.83 22‐30‐23‐32‐0026 008331-000 1469 Colleen Avenue 1.59 153.55 0.00 15.01 0.00 148.34 318.49 25.48 343.97 34‐30‐23‐41‐0055 001808-000 1171 Carlton Drive 1.59 146.15 0.00 15.01 0.00 158.26 321.01 25.68 346.69 22‐30‐23‐22‐0055 007241-000 1501 Arden View Drive 1.59 277.10 0.00 15.01 0.00 121.26 414.96 33.20 448.16 34‐30‐23‐42‐0066 002578-000 3350 Dellwood Avenue 1.59 164.48 0.00 15.01 0.00 165.67 346.75 27.74 374.49 22‐30‐23‐21‐0108 000502-000 1444 Arden View Drive 1.59 335.95 0.00 19.46 0.00 320.66 677.66 54.21 731.87 34‐30‐23‐42‐0030 008243-000 1277 Ingerson Road 1.59 1,322.85 0.00 15.01 0.00 269.96 1,609.41 128.75 1,738.16 20,592.05 1,647.36 22,239.41 Page 1 of 1 NEW BUSINESS – 9B MEMORANDUM DATE: December 10, 2018 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman. Finance Director SUBJECT: Resolution 2018-064 Adopting Special Assessments for Abatement of Nuisance at 3246 New Brighton Road Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider A motion to approve Resolution 2018-064 adopting special assessments related to unpaid nuisance abatement charges for the property located at 3246 New Brighton Road. Background The City Council held a public hearing earlier tonight (item 8B) regarding special assessment certification of charges related to the nuisance abatement for this property. Attachments Attachment A: Resolution No. 2018-064 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2018-064 RESOLUTION ADOPTING SPECIAL ASSESSMENTS FOR ABATEMENT OF A NUISANCE AT 3246 NEW BRIGHTON ROAD WHEREAS, Journey Home Minnesota is the property owner of the following described property: Address: 3246 New Brighton Road PID: 333023340102 WHEREAS, this abatement was initiated pursuant to the City of Arden Hills Municipal Code; and, WHEREAS, the City Administrator was previously authorized to remediate the property and to charge the property owner for 125 percent of the cost of abatement, including administrative costs; and WHEREAS, notice was duly mailed to the property owner; and, WHEREAS, the Arden Hills City Council held a hearing on December 10, 2018. All persons present at said meeting were given an opportunity to be heard and present written statements. The Council also considered the recommendation of the City Staff that this abatement be approved; and, NOW, THEREFORE, BE IT RESOLVED THAT THE ARDEN HILLS CITY COUNCIL hereby adopts Resolution 2018-064, adopting special assessments in the amount of $648.00 related to charges incurred for the abatement of noxious weeds and vegetation growth that did not comply with City regulations at 3246 New Brighton Road; and BE IT FURTHER RESOLVED, In the event that the property owner does not pay any portion of the charges, that the unpaid amount shall be assessed against the Property, to be collected with the real estate taxes in the year in which this Resolution is recorded, together with an Affidavit of Cost incurred, and that any assessments levied pursuant to this Resolution shall bear interest at the rate of 4.5% per annum from the date of recording until December 31st of the year in which the special assessment is paid in full. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10th DAY OF DECEMBER, 2018. _________________________________________ David Grant, MAYOR ATTEST: _______________________________________ Julie Hanson, CITY CLERK NEW BUSINESS – 9C MEMORANDUM DATE: December 10, 2018 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director SUBJECT: 2019 Budget and Tax Levy Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider The City Council should consider approving the 2019 Budget and Tax Levy as presented, or provide changes to the budget and/or levy to be effective in 2019. Background A budget workshop was held with the Council on August 20, 2018. Staff was not directed to make any changes to the proposed 2019 General Fund Budget and Council adopted a maximum tax levy increase of 5% on September 10, 2018. Another budget workshop was held with the Council on November 19, 2018, in which staff was directed to make a few changes to the 5 year CIP and bring back a tax levy increase of 4%, reduced from the maximum tax levy increase of 5% adopted in September. Discussion Wages and Benefits The 2019 proposed budget is currently being prepared assuming a 2.5% wage adjustment for all staff. This is what was approved for the I.O.U.E. union members. Benefit amounts have been adjusted to reflect council action taken on November 13, 2018. Two new positions have been included in the proposed budget. They are the Senior Engineering Tech and the Recreation Programmer. A majority of the cost for the Sr. Eng. Tech should be offset by a decrease in contracted services from WSB. Other changes to personnel costs include an increase to council pay, an increase in hours for the part-time Communications Coordinator because the 2018 budget only had it listed at 20 hours per week and the position was hired at 25 hours per week, and a change in the allocation between departments and funds for the Community Development Director and the City Planner. Total personnel costs increased by $228,449 from 2018 to 2019. Here is the breakdown: Add Recreation Programmer 65,520 Add Sr. Engineering Technician 95,420 Council wage increase 6,030 Step increases, changes to temp/seasonal and overtime, increase in Communications Coord. hours, corrections to prior year worksheet 54,995 2.5% COLA 36,630 Projected benefit decreases (30,280) Work comp/Pension costs 134 228,449 General Fund The General Fund is the primary operating fund of the City and its main source of revenue is property taxes. The 2019 revenue budget is projected to increase by $353,089 over 2018 to $5,292,620. This increase is mainly due to the proposed 4% tax levy increase ($151,478) and permit fee revenues (building, mechanical, electrical and plan check fees), which are expected to increase by $216,570. Expenditures are projected to increase by $302,834 over 2018 to $5,479,590. Besides personnel costs, the increase is mainly due to public safety costs and street maintenance. The police contract is expected to rise by 4.1%, or $48,475 for 2019. One of the reasons for this is the addition of another investigator. Ramsey County has plans to add another investigator in 2020. The fire costs are expected to rise by 5.5%, or $29,680 for 2019. Earlier this year, Council expressed an interest in accomplishing more patching and overlay work during 2019 to help lengthen the life of the City’s roads. An additional $100,000 was added to the 2019 budget to support this endeavor. Special Revenue Funds The City has four special revenue funds with activity in 2019 that finance various activities with restricted revenues. The City Council approved $120,000 in tax revenues for the EDA as part of the 2018 budget (via a transfer from the General Fund). The proposal is to keep this amount the same for the 2019 budget. There is $40,000 budgeted in the Cable TV Fund to start the process of updating the audio/video equipment. It is projected that an additional $40,000 will be required in 2020. The two Tax Increment Financing Funds are both projected to have positive cash flows in 2019. Capital Project Funds The Council has previously reviewed the 2019-2023 CIP. Much of this information is reflected in the capital funds of the City. The Equipment and Building Replacement Fund currently has a deficit balance. The plan is to transfer approximately $400,000 from the General Fund in 2018 which would bring the General Fund fund balance down to a 50% level based on the 12/31/17 audit and help eliminate the deficit. The Public Safety Capital Fund, which accounts for Fire Department capital items, also has a deficit balance. The City is currently transferring $50,000 into this fund from the General Fund each year to help cover the expenditures. Staff is not proposing to increase this amount for 2019 but it may need to be increased for 2020. CIP 2019-2023 Projects included in the 2019 Proposed Budget and CIP are as follows: Project Fund Source Amount Gateway Signs EDA General $40,000 City Hall Chiller & Maintenance Equip/Bldg Replacement $230,000 Hard Court Reconstruction Capital Improvement $175,000 Hazelnut Park Improvements Capital Improvement $155,000 Playground Replacements Capital Improvement $180,000 LJFD Capital Items Public Safety Capital $73,451 Lift Station Rehab Sewer $100,000 Sewer Lining/Rehab Sewer $200,000 Utility Communication System Sewer/Water $25,000 Old Snelling Ave PMP Capital Improvement $300,000 Karth Lake Retaining Wall Surface Water Mgmt $100,000 Storm Pond Maintenance Surface Water Mgmt $100,000 Booster Station Water $300,000 Watermain Replacement Water $250,000 Replace Easement Sewer Cleaning Machine Equip/Bldg Replacement $70,000 Add Bobcat Milling Attachment Equip/Bldg Replacement $16,000 Replace Camera Trailer Equip/Bldg Replacement $125,000 Replace F-350 Pickup Equip/Bldg Replacement $55,000 Add Half Ton Truck Equip/Bldg Replacement $29,000 Enterprise Funds The City has four enterprise funds that finance business-type activities. A rate study was completed in 2018 for the Water, Sewer and Surface Water Management funds. The recommended rate increases are reflected in the revenue budgets and will be included on the 2019 Fee Schedule for the City. Property Values, Taxes and Tax Rates According to information provided by Ramsey County, the median home value in Arden Hills will increase from $333,800 for 2018 taxes to $346,900 for 2019 taxes, an increase of 3.9%, which is less than the countywide average of 7.4%. The annual impact of a 4% City levy increase to a residential homes is as follows (City tax amount only): Set levy at $3,938,420 (an increase of $151,478 or 4.0% over 2018) Value of Value of Taxable Property for Property for Value for $% Pay 2018 Pay 2019 Pay 2019 Pay 2018 Pay 2019 CHANGE CHANGE $180,000 $187,100 $166,700 $406 $424 $18 4.4% $333,800 $346,900 $340,900 $834 $867 $33 4.0% $380,000 $394,900 $393,200 $963 $1,000 $37 3.9% $450,000 $467,700 $467,700 $1,149 $1,189 $40 3.5% $650,000 $675,500 $675,500 $1,755 $1,829 $74 4.2% CITY TAX The 2018 City Tax Rate is 25.532%. The estimated City tax rate based on the most current information with a 4% levy increase is 25.431%. 2018 tax rates for other cities in Ramsey County are as follows: Attachments Attachment A: Summary of Proposed 2019-2023 Capital Improvement Plan Attachment B: Summary of Proposed 2019 Budget Attachment C: Resolution 2018-066 Setting the Final Levy for Taxes Payable in 2019 Attachment D: Resolution 2018-067 Adopting the 2019 Budget Page 1 4 7 Department Summary Funding Source Summary Sources and Uses of Fund CITY OF ARDEN HILLS 2019 PROPOSED CIP 2019‐2023 December 10, 2018 Capital Improvement Plan City of Arden Hills, Minnesota DEPARTMENT SUMMARY 2019 2023thru Total20192020202120222023Department Economic Development 326,13040,000 246,130 40,000 Equipment 785,000295,000 10,000 262,000 203,000 15,000 Government Buildings 430,000230,000 50,000 50,000 50,000 50,000 Parks Department 1,115,000510,000 120,000 245,000 120,000 120,000 Public Safety 411,15973,451 57,918 35,525 189,140 55,125 Sanitary Sewer Department 2,465,000325,000 1,560,000 480,000 100,000 Street Department 8,050,000300,000 5,250,000 2,500,000 Surface Water Management Dept 650,000200,000 100,000 150,000 100,000 100,000 Water Department 8,100,000550,000 2,250,000 5,050,000 250,000 2,523,451 9,397,918 6,518,655 3,512,140 380,125 22,332,289TOTAL Tuesday, December 4, 2018Produced Using the Plan-It Capital Planning Software 1 Capital Improvement Plan City of Arden Hills, Minnesota PROJECTS BY DEPARTMENT 2019 2023thru Total20192020202120222023DepartmentProject #Priority Economic Development 19-EDA-001 326,13040,000 246,130 40,000Gateway Signs n/a 326,13040,000 246,130 40,000Economic Development Total Equipment 19-Eqp-001 70,00070,000Replace Easement Sewer Cleaning Machine (Unit 310)3 19-Eqp-003 10,00010,000Replace 2005 Felling Trailer Unit (414)4 19-Eqp-004 16,00016,000Bobcat milling attachment 3 19-Eqp-007 125,000125,000Replace Camera Trailer 4 19-EqpV-002 55,00055,000Replace 2008 F-350 Pick-up w/plow (unit 430)4 19-Eqpv-008 29,00029,000Add 1/2 Ton Truck 3 20-Eqp-001 30,00015,000 15,000Add Two Toro "Z" Lawn Mowers (TCAAP)3 20-Eqp-004 10,00010,000Add Felling Trailer (TCAAP)3 20-EqpV-001 250,000125,000 125,000Add Plow Truck w/Plow, Wing, Sander (TCAAP)4 20-EqpV-002 82,00082,000Add One-Ton Truck w/Plow and Sander (TCAAP)4 20-EqpV-004 30,00030,000Add Pick-up Truck (TCAAP)3 21-EqpV-003 42,00042,000Add F350 Pick-up with Lift Gate (TCAAP)4 22-EqpV-002 36,00036,000Building Inspector Vehicle n/a 785,000295,000 10,000 262,000 203,000 15,000Equipment Total Government Buildings 19-Bldg-005 430,000230,000 50,000 50,000 50,000 50,000City Hall Maintenance 2 430,000230,000 50,000 50,000 50,000 50,000Government Buildings Total Parks Department 19-Park-001 420,000175,000 125,000 120,000Hard Court Reconstruction 3 19-Park-002 155,000155,000Hazelnut Park Improvements 3 19-Park-003 540,000180,000 120,000 120,000 120,000Playground Structure Replacement 3 1,115,000510,000 120,000 245,000 120,000 120,000Parks Department Total Public Safety 19-Pub-001 37,53416,562 7,007 8,575 5,390LJFD General Equipment n/a 19-Pub-002 143,32533,075 35,525 19,600 55,125LJFD Rescue/Chief/Utility Vehicle Replacement n/a 19-Pub-004 46,55023,814 15,386 7,350LJFD Station Capital n/a 22-Pub-001 183,750183,750LJFD Engine/Ladder Replacement n/a 411,15973,451 57,918 35,525 189,140 55,125Public Safety Total Sanitary Sewer Department 19-Sew-001 340,000100,000 60,000 80,000 100,000Lift Station Rehabilitation 3 19-Sew-002 800,000200,000 200,000 400,000Sewer Lining/Rehabilitation 3 19-Sew-003 125,00025,000 100,000Utility Communication System 3 20-Sew-001 1,200,0001,200,000TCAAP Trunk Sanitary Sewer & Lift Station 3 Tuesday, December 4, 2018Produced Using the Plan-It Capital Planning Software 2 Total20192020202120222023DepartmentProject #Priority 2,465,000325,000 1,560,000 480,000 100,000Sanitary Sewer Department Total Street Department 20-Str-004 2,750,000300,000 2,450,000Old Snelling Ave PMP w/ Intersection Impr at CR E 2 20-Str-005 5,000,0002,500,000 2,500,000Future PMP 2 20-Str-006 300,000300,000Lexington Improvements 2 8,050,000300,000 5,250,000 2,500,000Street Department Total Surface Water Management Dept 19-Storm-001 100,000100,000Karth Lake Shoreline retaining wall 2 19-Storm-002 550,000100,000 100,000 150,000 100,000 100,000Storm Pond and Outfall Maintenance 2 650,000200,000 100,000 150,000 100,000 100,000Surface Water Management Dept Total Water Department 19-W-001 300,000300,000Booster Station Repair/Upgrade - Roseville 2 19-W-002 1,000,000250,000 250,000 250,000 250,000Watermain Replacement 3 20-W-001 1,000,0001,000,000TCAAP New Booster Station 3 20-W-005 1,000,0001,000,000TCAAP Trunk Water Improvements (Spine Road)3 21-W-003 4,800,0004,800,000TCAAP Water Tower 3 8,100,000550,000 2,250,000 5,050,000 250,000Water Department Total GRAND TOTAL 22,332,2892,523,451 9,397,918 6,518,655 3,512,140 380,125 Tuesday, December 4, 2018Produced Using the Plan-It Capital Planning Software 3 Capital Improvement Plan City of Arden Hills, Minnesota FUNDING SOURCE SUMMARY 2019 thru 2023 TotalSource20192020202120222023 Assessments 240,000240,000 Capital Improvement Funds (PIR)6,075,000810,000 3,280,000 245,000 1,620,000 120,000 EDA General Fund 326,13040,000 246,130 40,000 Equipment/Building Replacement Fund 1,205,000515,000 60,000 312,000 253,000 65,000 Public Safety Capital Fund 411,15973,451 57,918 35,525 189,140 55,125 Ramsey County 750,000750,000 Sanitary Sewer Utility Fund 2,002,500312,500 710,000 480,000 500,000 Surface Water Mgmt Utility Funds 1,150,000200,000 400,000 150,000 300,000 100,000 TCAAP -WAC/SAC Charges 8,000,0003,200,000 4,800,000 Trade-In Value 10,00010,000 Water Utility Funds 2,162,500562,500 700,000 250,000 650,000 2,523,451 9,397,918 6,518,655 3,512,140 380,125 22,332,289GRAND TOTAL Tuesday, December 4, 2018Produced Using the Plan-It Capital Planning Software 4 Capital Improvement Plan City of Arden Hills, Minnesota PROJECTS BY FUNDING SOURCE 2019 2023thru TotalSourceProject #Priority 2019 2020 2021 2022 2023 Assessments 20-Str-004 240,000240,000Old Snelling Ave PMP w/ Intersection Impr at CR E 2 240,000240,000Assessments Total Capital Improvement Funds (PIR) 19-Park-001 420,000175,000 125,000 120,000Hard Court Reconstruction 3 19-Park-002 155,000155,000Hazelnut Park Improvements 3 19-Park-003 540,000180,000 120,000 120,000 120,000Playground Structure Replacement 3 20-Str-004 1,660,000300,000 1,360,000Old Snelling Ave PMP w/ Intersection Impr at CR E 2 20-Str-005 3,000,0001,500,000 1,500,000Future PMP 2 20-Str-006 300,000300,000Lexington Improvements 2 6,075,000810,000 3,280,000 245,000 1,620,000 120,000Capital Improvement Funds (PIR) Total EDA General Fund 19-EDA-001 326,13040,000 246,130 40,000Gateway Signs n/a 326,13040,000 246,130 40,000EDA General Fund Total Equipment/Building Replacement Fun 19-Bldg-005 430,000230,000 50,000 50,000 50,000 50,000City Hall Maintenance 2 19-Eqp-001 70,00070,000Replace Easement Sewer Cleaning Machine (Unit 310)3 19-Eqp-003 10,00010,000Replace 2005 Felling Trailer Unit (414)4 19-Eqp-004 16,00016,000Bobcat milling attachment 3 19-Eqp-007 125,000125,000Replace Camera Trailer 4 19-EqpV-002 45,00045,000Replace 2008 F-350 Pick-up w/plow (unit 430)4 19-Eqpv-008 29,00029,000Add 1/2 Ton Truck 3 20-Eqp-001 30,00015,000 15,000Add Two Toro "Z" Lawn Mowers (TCAAP)3 20-Eqp-004 10,00010,000Add Felling Trailer (TCAAP)3 20-EqpV-001 250,000125,000 125,000Add Plow Truck w/Plow, Wing, Sander (TCAAP)4 20-EqpV-002 82,00082,000Add One-Ton Truck w/Plow and Sander (TCAAP)4 20-EqpV-004 30,00030,000Add Pick-up Truck (TCAAP)3 21-EqpV-003 42,00042,000Add F350 Pick-up with Lift Gate (TCAAP)4 22-EqpV-002 36,00036,000Building Inspector Vehicle n/a 1,205,000515,000 60,000 312,000 253,000 65,000Equipment/Building Replacement Fund Total Public Safety Capital Fund 19-Pub-001 37,53416,562 7,007 8,575 5,390LJFD General Equipment n/a 19-Pub-002 143,32533,075 35,525 19,600 55,125LJFD Rescue/Chief/Utility Vehicle Replacement n/a 19-Pub-004 46,55023,814 15,386 7,350LJFD Station Capital n/a Tuesday, December 4, 2018Produced Using the Plan-It Capital Planning Software 5 TotalSourceProject #Priority 2019 2020 2021 2022 2023 22-Pub-001 183,750183,750LJFD Engine/Ladder Replacement n/a 411,15973,451 57,918 35,525 189,140 55,125Public Safety Capital Fund Total Ramsey County 20-Str-004 750,000750,000Old Snelling Ave PMP w/ Intersection Impr at CR E 2 750,000750,000Ramsey County Total Sanitary Sewer Utility Fund 19-Sew-001 340,000100,000 60,000 80,000 100,000Lift Station Rehabilitation 3 19-Sew-002 800,000200,000 200,000 400,000Sewer Lining/Rehabilitation 3 19-Sew-003 62,50012,500 50,000Utility Communication System 3 20-Str-005 800,000400,000 400,000Future PMP 2 2,002,500312,500 710,000 480,000 500,000Sanitary Sewer Utility Fund Total Surface Water Mgmt Utility Funds 19-Storm-001 100,000100,000Karth Lake Shoreline retaining wall 2 19-Storm-002 550,000100,000 100,000 150,000 100,000 100,000Storm Pond and Outfall Maintenance 2 20-Str-004 100,000100,000Old Snelling Ave PMP w/ Intersection Impr at CR E 2 20-Str-005 400,000200,000 200,000Future PMP 2 1,150,000200,000 400,000 150,000 300,000 100,000Surface Water Mgmt Utility Funds Total TCAAP -WAC/SAC Charges 20-Sew-001 1,200,0001,200,000TCAAP Trunk Sanitary Sewer & Lift Station 3 20-W-001 1,000,0001,000,000TCAAP New Booster Station 3 20-W-005 1,000,0001,000,000TCAAP Trunk Water Improvements (Spine Road)3 21-W-003 4,800,0004,800,000TCAAP Water Tower 3 8,000,0003,200,000 4,800,000TCAAP -WAC/SAC Charges Total Trade-In Value 19-EqpV-002 10,00010,000Replace 2008 F-350 Pick-up w/plow (unit 430)4 10,00010,000Trade-In Value Total Water Utility Funds 19-Sew-003 62,50012,500 50,000Utility Communication System 3 19-W-001 300,000300,000Booster Station Repair/Upgrade - Roseville 2 19-W-002 1,000,000250,000 250,000 250,000 250,000Watermain Replacement 3 20-Str-005 800,000400,000 400,000Future PMP 2 2,162,500562,500 700,000 250,000 650,000Water Utility Funds Total 22,332,2892,523,451 9,397,918 6,518,655 3,512,140 380,125GRAND TOTAL Tuesday, December 4, 2018Produced Using the Plan-It Capital Planning Software 6 Capital Improvement Plan City of Arden Hills, Minnesota SOURCES AND USES OF FUNDS 2019 2023thru Capital Improvement Funds (PIR) Source 2019 2020 2021 2022 2023 3,004,818 3,178,488 837,849 1,532,210 851,571Beginning Balance Revenues and Other Fund Sources Revenue 100,000 100,000 100,000 100,000 100,000Donations - Bethel 300,000 300,000 300,000 300,000 300,000Estimated Rev from Assessments 75,000 75,000 75,000 75,000 75,000Interest Income 308,670 264,361 264,361 264,361 264,361State Aid Funding 783,670 739,361 739,361 739,361 739,361Total Other Fund Sources 200,000 200,000 200,000 200,000 200,000Transfer from General Fund 200,000 200,000 200,000 200,000 200,000Total 3,988,488 4,117,849 1,777,210 2,471,571 1,790,932Total Funds Available 983,670 939,361 939,361 939,361 939,361Total Revenues and Other Fund Sources Expenditures and Uses Capital Projects & Equipment Parks Department (175,000)0 (125,000)0 (120,000)Hard Court Reconstruction 19-Park-001 (155,000)0 0 0 0Hazelnut Park Improvements 19-Park-002 (180,000)(120,000)(120,000)(120,000)0Playground Structure Replacement 19-Park-003 (510,000)(120,000)(245,000)(120,000)(120,000)Total Street Department (300,000)(1,360,000)0 0 0Old Snelling Ave PMP w/ Intersection Impr at CR E 20-Str-004 0 (1,500,000)0 (1,500,000)0Future PMP 20-Str-005 0 (300,000)0 0 0Lexington Improvements 20-Str-006 (300,000)(3,160,000)0 (1,500,000)0Total (810,000)(3,280,000)(245,000)(1,620,000)(120,000)Total Expenditures and Uses 3,178,488 837,849 1,532,210 851,571 1,670,932Ending Balance 173,670 (2,340,639)694,361 (680,639)819,361Change in Fund Balance Tuesday, December 4, 2018Produced Using the Plan-It Capital Planning Software 7 EDA General Fund Source 2019 2020 2021 2022 2023 346,633 339,853 370,363 151,453 175,803Beginning Balance Revenues and Other Fund Sources Revenue 3,500 3,500 3,000 3,000 3,000Miscellaneous Revenues 3,500 3,500 3,000 3,000 3,000Total Other Fund Sources 120,000 120,000 120,000 120,000 120,000Transfer from General Fund 120,000 120,000 120,000 120,000 120,000Total 470,133 463,353 493,363 274,453 298,803Total Funds Available 123,500 123,500 123,000 123,000 123,000Total Revenues and Other Fund Sources Expenditures and Uses Capital Projects & Equipment Economic Development (40,000)0 (246,130)0 (40,000)Gateway Signs 19-EDA-001 (40,000)0 (246,130)0 (40,000)Total Other Uses (90,280)(92,990)(95,780)(98,650)(101,610)Operating Expenditures (90,280)(92,990)(95,780)(98,650)(101,610)Total (130,280)(92,990)(341,910)(98,650)(141,610)Total Expenditures and Uses 339,853 370,363 151,453 175,803 157,193Ending Balance (6,780)30,510 (218,910)24,350 (18,610)Change in Fund Balance Tuesday, December 4, 2018Produced Using the Plan-It Capital Planning Software 8 Equipment/Building Replacement Fund Source 2019 2020 2021 2022 2023 (382,769)(547,769)(257,769)(219,769)(122,769)Beginning Balance Revenues and Other Fund Sources Other Fund Sources 50,000 50,000 50,000 50,000 50,000Transfer from General Fund 126,000 126,000 126,000 126,000 126,000Transfer from Sanitary Sewer Fund 74,000 74,000 74,000 74,000 74,000Transfer from Surface Water Fund 100,000 100,000 100,000 100,000 100,000Transfer from Water Fund 350,000 350,000 350,000 350,000 350,000Total (32,769)(197,769)92,231 130,231 227,231Total Funds Available 350,000 350,000 350,000 350,000 350,000Total Revenues and Other Fund Sources Expenditures and Uses Capital Projects & Equipment Equipment (70,000)0 0 0 0Replace Easement Sewer Cleaning Machine (Unit 310) 19-Eqp-001 0 (10,000)0 0 0Replace 2005 Felling Trailer Unit (414)19-Eqp-003 (16,000)0 0 0 0Bobcat milling attachment 19-Eqp-004 (125,000)0 0 0 0Replace Camera Trailer 19-Eqp-007 (45,000)0 0 0 0Replace 2008 F-350 Pick-up w/plow (unit 430)19-EqpV-002 (29,000)0 0 0 0Add 1/2 Ton Truck 19-Eqpv-008 0 0 (15,000)0 (15,000)Add Two Toro "Z" Lawn Mowers (TCAAP)20-Eqp-001 0 0 (10,000)0 0Add Felling Trailer (TCAAP)20-Eqp-004 0 0 (125,000)(125,000)0Add Plow Truck w/Plow, Wing, Sander (TCAAP)20-EqpV-001 0 0 (82,000)0 0Add One-Ton Truck w/Plow and Sander (TCAAP)20-EqpV-002 0 0 (30,000)0 0Add Pick-up Truck (TCAAP)20-EqpV-004 0 0 0 (42,000)0Add F350 Pick-up with Lift Gate (TCAAP)21-EqpV-003 0 0 0 (36,000)0Building Inspector Vehicle 22-EqpV-002 (285,000)(10,000)(262,000)(203,000)(15,000)Total Government Buildings (230,000)(50,000)(50,000)(50,000)(50,000)City Hall Maintenance 19-Bldg-005 (230,000)(50,000)(50,000)(50,000)(50,000)Total (515,000)(60,000)(312,000)(253,000)(65,000)Total Expenditures and Uses (547,769)(257,769)(219,769)(122,769)162,231Ending Balance (165,000)290,000 38,000 97,000 285,000Change in Fund Balance Tuesday, December 4, 2018Produced Using the Plan-It Capital Planning Software 9 Public Safety Capital Fund Source 2019 2020 2021 2022 2023 (41,538)(40,989)(24,907)13,568 (101,572)Beginning Balance Revenues and Other Fund Sources Revenue 1,000 3,000 3,000 3,000 3,000Interest Revenue 1,000 3,000 3,000 3,000 3,000Total Other Fund Sources 23,000 21,000 21,000 21,000 21,000Charitable Gambling 50,000 50,000 50,000 50,000 50,000Transfer from General Fund 73,000 71,000 71,000 71,000 71,000Total 32,462 33,011 49,093 87,568 (27,572)Total Funds Available 74,000 74,000 74,000 74,000 74,000Total Revenues and Other Fund Sources Expenditures and Uses Capital Projects & Equipment Public Safety (16,562)(7,007)(8,575)(5,390)0LJFD General Equipment 19-Pub-001 (33,075)(35,525)(19,600)0 (55,125)LJFD Rescue/Chief/Utility Vehicle Replacement 19-Pub-002 (23,814)(15,386)(7,350)0 0LJFD Station Capital 19-Pub-004 0 0 0 (183,750)0LJFD Engine/Ladder Replacement 22-Pub-001 (73,451)(57,918)(35,525)(189,140)(55,125)Total (73,451)(57,918)(35,525)(189,140)(55,125)Total Expenditures and Uses (40,989)(24,907)13,568 (101,572)(82,697)Ending Balance 549 16,082 38,475 (115,140)18,875Change in Fund Balance Tuesday, December 4, 2018Produced Using the Plan-It Capital Planning Software 10 Sanitary Sewer Utility Fund Source 2019 2020 2021 2022 2023 (468,547)(465,587)(808,607)(836,637)(853,857)Beginning Balance Revenues and Other Fund Sources Revenue 1,973,450 2,095,010 2,230,860 2,308,840 2,389,550Operating Revenue 1,973,450 2,095,010 2,230,860 2,308,840 2,389,550Total 1,504,903 1,629,423 1,422,253 1,472,203 1,535,693Total Funds Available 1,973,450 2,095,010 2,230,860 2,308,840 2,389,550Total Revenues and Other Fund Sources Expenditures and Uses Capital Projects & Equipment Sanitary Sewer Department (100,000)(60,000)(80,000)(100,000)0Lift Station Rehabilitation 19-Sew-001 (200,000)(200,000)(400,000)0 0Sewer Lining/Rehabilitation 19-Sew-002 (12,500)(50,000)0 0 0Utility Communication System 19-Sew-003 (312,500)(310,000)(480,000)(100,000)0Total Street Department 0 (400,000)0 (400,000)0Future PMP 20-Str-005 0 (400,000)0 (400,000)0Total Other Uses (12,290)(36,750)(40,650)(39,450)(38,250)Debt Service (1,519,700)(1,565,280)(1,612,240)(1,660,610)(1,710,420)Operating Expenditures (126,000)(126,000)(126,000)(126,000)(126,000)Operating transfer to Equipment Fund (1,657,990)(1,728,030)(1,778,890)(1,826,060)(1,874,670)Total (1,970,490)(2,438,030)(2,258,890)(2,326,060)(1,874,670)Total Expenditures and Uses (465,587)(808,607)(836,637)(853,857)(338,977)Ending Balance 2,960 (343,020)(28,030)(17,220)514,880Change in Fund Balance Tuesday, December 4, 2018Produced Using the Plan-It Capital Planning Software 11 Surface Water Mgmt Utility Funds Source 2019 2020 2021 2022 2023 (57,996)33,784 (80,866)47,904 19,704Beginning Balance Revenues and Other Fund Sources Revenue 863,570 872,070 880,870 889,750 898,720Operating Revenue 863,570 872,070 880,870 889,750 898,720Total 805,574 905,854 800,004 937,654 918,424Total Funds Available 863,570 872,070 880,870 889,750 898,720Total Revenues and Other Fund Sources Expenditures and Uses Capital Projects & Equipment Street Department 0 (100,000)0 0 0Old Snelling Ave PMP w/ Intersection Impr at CR E 20-Str-004 0 (200,000)0 (200,000)0Future PMP 20-Str-005 0 (300,000)0 (200,000)0Total Surface Water Management Dept (100,000)0 0 0 0Karth Lake Shoreline retaining wall 19-Storm-001 (100,000)(100,000)(150,000)(100,000)(100,000)Storm Pond and Outfall Maintenance 19-Storm-002 (200,000)(100,000)(150,000)(100,000)(100,000)Total Other Uses (497,790)(512,720)(528,100)(543,950)(560,270)Operating Exenditures (74,000)(74,000)(74,000)(74,000)(74,000)Transfer to Equipment Fund (571,790)(586,720)(602,100)(617,950)(634,270)Total (771,790)(986,720)(752,100)(917,950)(734,270)Total Expenditures and Uses 33,784 (80,866)47,904 19,704 184,154Ending Balance 91,780 (114,650)128,770 (28,200)164,450Change in Fund Balance Tuesday, December 4, 2018Produced Using the Plan-It Capital Planning Software 12 Water Utility Funds Source 2019 2020 2021 2022 2023 546,719 395,269 27,439 218,309 122,019Beginning Balance Revenues and Other Fund Sources Revenue 2,384,550 2,530,750 2,692,800 2,865,350 2,922,870Operating Revenue 2,384,550 2,530,750 2,692,800 2,865,350 2,922,870Total 2,931,269 2,926,019 2,720,239 3,083,659 3,044,889Total Funds Available 2,384,550 2,530,750 2,692,800 2,865,350 2,922,870Total Revenues and Other Fund Sources Expenditures and Uses Capital Projects & Equipment Sanitary Sewer Department (12,500)(50,000)0 0 0Utility Communication System 19-Sew-003 (12,500)(50,000)0 0 0Total Street Department 0 (400,000)0 (400,000)0Future PMP 20-Str-005 0 (400,000)0 (400,000)0Total Water Department (300,000)0 0 0 0Booster Station Repair/Upgrade - Roseville 19-W-001 (250,000)(250,000)(250,000)(250,000)0Watermain Replacement 19-W-002 (550,000)(250,000)(250,000)(250,000)0Total Other Uses (79,010)(250,250)(248,150)(250,750)(248,050)Debt Service (1,794,490)(1,848,330)(1,903,780)(1,960,890)(2,019,710)Operating Expenditures (100,000)(100,000)(100,000)(100,000)(100,000)Transfer to Equipment Fund (1,973,500)(2,198,580)(2,251,930)(2,311,640)(2,367,760)Total (2,536,000)(2,898,580)(2,501,930)(2,961,640)(2,367,760)Total Expenditures and Uses 395,269 27,439 218,309 122,019 677,129Ending Balance (151,450)(367,830)190,870 (96,290)555,110Change in Fund Balance Tuesday, December 4, 2018Produced Using the Plan-It Capital Planning Software 13 Page Page City‐Wide Summary 1 Special Revenue Funds 42 Fund Structure 3 Cable TV 44 Revenues 7 EDA General 45 Property Tax 12 EDA Revolving Loan 46 Budget Assumptions 15 TIF #3 Cottage Villas 47 TIF #4 Presbyterian Homes 48 General Fund 19 General Government 21 Capital Project Funds 49 Mayor & Council 22 Equipment & Building Replacement 51 Administration 23 Park Development 52 Elections 24 Capital (PIR)53 Finane 25 Public Safety Capital 54 TCAAP 26 TCAAP Capital 55 Planning & Zoning 27 Government Buildings 28 Enterprise Funds 56 Public Safety 29 Water 57 Police 30 Sewer 58 Dispatch 31 Recycling 59 Fire 32 Surface Water Management 60 Emergency Management 33 Protective Inspections 34 Internal Service Funds 61 Public Works 35 Risk Management 62 Street Maintenance 36 Engineering 63 Parks & Recreation 37 Central Garage 64 Recreation 38 Technology 65 Park Maintenance 39 Miscellaneous 40 Transfers Out 41 CITY OF ARDEN HILLS 2019 PROPOSED BUDGET December 10, 2018 BUDGET SUMMARY By Fund Type 2016 2017 2018 2019 $ Increase % Increase CITY‐WIDE SUMMARY Actual Actual Budget Budget (Decrease) (Decrease) REVENUES General Fund 4,802,989$ 5,231,139$ 4,939,531$ 5,292,620$ 353,089$ 7.1% Special Revenue Funds 453,485 513,774 456,300 591,430 135,130 29.6% Capital Improvement Funds 1,729,262 3,222,222 1,649,361 1,417,670 (231,691) ‐14.0% Enterprise Funds 5,205,026 4,967,248 4,932,600 5,379,850 447,250 9.1% Internal Service Funds 727,725 811,569 991,381 545,180 (446,201) ‐45.0% TOTAL REVENUES 12,918,488$ 14,745,953$ 12,969,173$ 13,226,750$ 257,577$ 2.0% EXPENDITURES/EXPENSES General Fund 4,940,589$ 4,536,635$ 5,176,756$ 5,479,590$ 302,834$ 5.8% Special Revenue Funds 341,951 379,706 520,457 497,680 (22,777) ‐4.4% Capital Improvement Funds 986,057 1,178,306 4,855,358 1,423,450 (3,431,908) ‐70.7% Enterprise Funds 4,187,604 4,799,840 8,999,511 5,994,960 (3,004,551) ‐33.4% Internal Service Funds 779,569 905,608 996,218 577,310 (418,908) ‐42.0% TOTAL EXPENDITURES/EXPENSES 11,235,771$ 11,800,094$ 20,548,300$ 13,972,990$ (6,575,310)$ ‐32.0% NET CHANGES IN FUND BALANCE 1,682,717$ 2,945,858$ (7,579,127)$ (746,240)$ 6,832,887$ 40% 4% 11% 41% 4% 2019 Revenues by Fund Type General Fund Special Revenue Funds Capital Improvement Funds Enterprise Funds Internal Service Funds 39% 4% 10% 43% 4% 2019 Expenditures by Fund Type General Fund Special Revenue Funds Capital Improvement Funds Enterprise Funds Internal Service Funds 1 BUDGET SUMMARY By Source/Use Type 2016 2017 2018 2019 $ Increase % Increase CITY‐WIDE SUMMARY Actual Actual Budget Budget (Decrease) (Decrease) REVENUES Taxes 3,635,629$ 3,946,562$ 4,110,042$ 4,377,680$ 267,638$ 6.5% Special Assessments 379,696 316,399 404,200 303,220 (100,980) ‐25.0% Licenses and permits 602,259 732,358 330,100 448,640 118,540 35.9% Intergovernmental 481,846 2,149,069 558,540 485,930 (72,610) ‐13.0% Charges for services 5,780,986 5,601,644 5,454,104 5,997,360 543,256 10.0% Fines & forfeits 31,868 29,988 34,000 30,420 (3,580) ‐10.5% Investment earnings 173,026 172,102 226,800 148,070 (78,730) ‐34.7% Miscellaneous 128,915 187,499 165,296 170,250 4,954 3.0% Interfund Services 698,376 798,742 966,091 545,180 (420,911) ‐43.6% Transfers in 1,005,886 811,590 720,000 720,000 ‐ 0.0% TOTAL REVENUES 12,918,488$ 14,745,953$ 12,969,173$ 13,226,750$ 257,577$ 2.0% EXPENDITURES/EXPENSES Personnel Expenses 2,220,865$ 1,995,867$ 2,574,831$ 2,803,280$ 228,449$ 8.9% Supplies and Materials 255,288 374,665 304,496 382,050 77,554 25.5% Other Services and Charges 7,420,617 7,834,498 7,760,615 7,392,910 (367,705) ‐4.7% Capital Expenditures 318,115 1,024,299 9,173,358 2,568,450 (6,604,908) ‐72.0% Debt Service 15,000 ‐ 15,000 106,300 91,300 608.7% Transfers 1,005,886 570,765 720,000 720,000 ‐ 0.0% TOTAL EXPENDITURES/EXPENSES 11,235,771$ 11,800,094$ 20,548,300$ 13,972,990$ (6,575,310)$ ‐32.0% NET CHANGES IN FUND BALANCE 1,682,717$ 2,945,858$ (7,579,127)$ (746,240)$ 6,832,887$ 33% 2%4% 4% 45% 0%1% 1% 4% 6% 2019 Revenues by Source Type Taxes Special Assessments Licenses and permits Intergovernmental Charges for services Fines & forfeits Investment earnings Miscellaneous Interfund Services Transfers in 20% 3% 53% 18% 1%5% 2019 Expenditures by Use Type Personnel Expenses Supplies and Materials Other Services and Charges Capital Expenditures Debt Service Transfers 2 Fund Structure Purpose and Accounting Basis The accounts of the City are organized on the basis of funds and account groups, each of which is considered a separate accounting entity. The operations of each fund are accounted for with a separate set of self-balancing accounts that comprise its assets, liabilities, fund equity, revenues, and expenditures or expenses as appropriate. Government resources are allocated to and accounted for in individual funds based upon the purposes for which they are to be spent and the means by which spending activities are controlled. Certain funds have varying levels of restrictions, imposed either by legal requirements or policy choices, and as such, it can be helpful to see a broad overview of the City’s finances to show summaries of different funds. The City’s funds are grouped into seven basic types: General Special Revenue Capital Debt Service Proprietary (Enterprise) Internal Service Fiduciary The budgeted funds of the City are grouped into two broad categories as follows: Governmental Funds – Governmental Funds are used to account for “government-type” activities of the City (e.g., activities that receive a significant portion of their funding from property taxes, state aids, and various grants). The Governmental Funds budgeted for the City are the General Fund, Special Revenue Funds, Debt Service Funds, and Capital Projects Funds. Proprietary Funds – Proprietary funds are used to account for the “business-type” activities of the City (e.g., activities that receive a significant portion of their funding through user charges). The proprietary funds budgeted by the City are Enterprise Funds and Internal Service Funds. The first three fund types listed above comprise the majority of the day-to-day operating activities of the City. The remaining fund types are more specialized funds, and typically account for one-time and/or specific activities rather than ongoing and recurring services. Brief descriptions of each fund type follow. General Fund The General fund is the primary revenue source and operating fund for most services cities typically offer. These include public safety (police and fire), street maintenance, parks and recreation, and neighborhood and community services, etc. In addition, the City Council, Administrative Services and City Attorney budgets are predominately funded by the General Fund. 3 These activities are financed through general tax dollars from property taxes and by revenues generated from permits, fees and investment earnings. Special Revenue Funds Special revenue funds account for activities funded by special purpose revenue, that is, revenues that are legally restricted to expenditures for a specific purpose. The City maintains five special revenue funds which include: Cable Fund, EDA General Fund, EDA Revolving Loan Fund, EDA TIF District #3 Cottage Villas, and EDA TIF District #4 Presbyterian Homes. Capital Project Funds These funds include the Equipment and Building Replacement Fund, Public Safety Capital Fund, Parks Fund, TCAAP Capital, and the Permanent Improvement Revolving Fund (PIR). They are used to account for financial resources to be used for the acquisition of equipment or construction of major capital facilities (other than those financed by proprietary funds such as the Water and Sewer funds), i.e., the development of a new neighborhood park, or a fire station. Proprietary (Enterprise) Funds These funds account for City activities that operate as public enterprises. Revenues come from fees charged to programs, customers, or other department users. Enterprise funds that provide for sewer and water services are proprietary funds. The City currently has four enterprise funds (water, sanitary sewer, recycling, and surface water management) that represent separate business activities for the City. Water – The City provides water service to its citizens and commercial entities. Sanitary Sewer – The City’s sewers protect public health and preserve wastewater solids. The City is connected to the Metropolitan Council’s sewer system. Recycling – The City provides recycling services to its citizens to protect public health and the environment. Surface Water Management – The City’s surface water management system collects storm water runoff, protects the environment, and manages the discharge of water to holding ponds and the water shed. Proprietary (Internal Service) Funds These funds account for City activities that operate as public enterprises and provide services internally to other departments. Revenues come from fees charged to programs, customers, or other department users. Internal Service funds that provide for engineering and IT services are internal funds. The City currently has four internal service funds (Risk Management, Engineering, Central Garage & Equipment, and Technology) that represent activities for the City. Risk Management – This fund provides insurance to all departments within the City. Engineering – This fund provides engineering services for City projects, developments, and all departments within the City. Central Garage & Equipment – This fund provides the services and equipment repair for the Public Works Department which consists of Street Maintenance, Park Maintenance, Water Utility, Sewer Utility, and the Surface Water Management Utility. 4 Technology – This fund provides technology software and equipment to all departments within the City. Debt Service Funds Funds for debt service track revenues and expenditures related to repayment of principal and interest costs associated with borrowing money for long-term obligations. The City currently does not have any debt service funds. Fiduciary Fund Types Trust and Agency Funds are used to account for assets held by the City as an agent or trustee for individuals, private organizations, other governments and/or funds. These include Agency and Expendable Trust Funds. Agency funds are custodial in nature (assets and liabilities) and do not involve Measurement of results of operations. The City currently does not have any fiduciary funds. 5 FUND STRUCTURE Governmental Funds Proprietary Funds Fiduciary Funds Debt Service Funds* General Fund Capital Projects Funds Special Revenue Funds Enterprise Funds Internal Service Funds Trust Funds* Agency Funds* Risk Management Engineering Central Garage Technology Cable TV EDA General Activities EDA Revolving EDA TIF District 3 EDA TIF District 4 Equipment & Building Replacement Parks Capital Improvements (PIR) Public Safety Capital TCAAP Capital *The City does not have any Debt, Agency or Trust Funds as noted above in red. Water Sanitary Sewer Recycling Surface Water Management 6 Revenues The City of Arden Hills collects revenues from a variety of sources. The revenues usually relate to the type of service being provided. Below is a list of major revenue sources and general trends: Property Taxes This revenue source is primarily used in the General Fund and is set at a level to raise adequate revenue for the operating budget when combined with other expected revenues. The final level of expected revenue should be sufficient to conduct City business in accordance with Council policy and directives and result in a projected year-end fund balance to cover possible emergencies and contingencies. Trends: Property tax levies have been increasing due to cuts in State Aid that began in 2001. Special Assessments A portion of the costs for public improvements is recovered by assessment charges to the benefiting property owners. These collections are used to pay bond principal and interest on the outstanding improvement bonds or to reimburse the City if no bonds were issued. A majority of the special assessments are associated with road reconstruction projects within the Capital Improvement Plan, but they also include charges against property for the collection of delinquent utility bills or miscellaneous charges. $2.00 $2.25 $2.50 $2.75 $3.00 $3.25 $3.50 $3.75 $4.00 $4.25 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019MillionsTax Levies 7 Trends: Special Assessment Revenues fluctuate due to the timing of Pavement Management Plan (PMP) projects. The 2011 and 2015 PMP projects were larger than average and there were more prepaid special assessments. There was no PMP project in 2012. 2014 included Round Lake Road which had some assessments and also used Tax Increment funds. Licenses & Permits These fees are normally charged as a means of recovering the cost of regulation in the interest of the overall community. Business license fees are required to be paid annually in order to operate a business within the City. Non-business license and permit fees are levied to finance the cost of inspecting and regulating new construction and to cover a portion of the administrative costs associated with monitoring activities. Building permit fees generate most of the revenue in this category. $0 $100 $200 $300 $400 $500 $600 $700 $800 $900 $1,000 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019ThousandsSpecial Assessments 0 100 200 300 400 500 600 700 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 Number of Building Permits Issued 8 Trends: License revenue is expected to remain static. Building permit revenue is expected to decrease as the City is primarily built out but commercial activity will cause fluctuations as seen in 2016 and 2017 as existing facilities go through upgrades. 2009 numbers reflect construction activities for additions at one of the colleges located in the City. 2016 and 2017 numbers reflect a major renovation at the Land O’Lakes headquarters facility and Boston Scientific. Intergovernmental This represents monies from other governments in the form of grants, entitlements, and shared revenues. The City receives a variety of shared revenues from the State of Minnesota. Prior to 2011, the major revenue within this category was Market Value Homestead Credit Aid. The 2011 legislature eliminated this program. The major revenue source is now Municipal State Aid (MSA) maintenance for streets. All other amounts represent small grants and aids that the City receives under various established programs. MSA Maintenance is a program for urban municipalities with populations of 5,000 or more. 20% of a City’s County Roads and local improved mileage are included. This includes County Roads and County State Aid Highways (CSAH) that have reverted back to the municipality. Police Aid is money received from the State to help with police personnel training costs. Since Arden Hills contracts with the Ramsey County Sheriff for this service, a part of this revenue is allocated back to Arden Hills each year to offset part of the contract costs for policing. Trends: MSA Maintenance dollars have remained relatively static over the last six years and are expected to remain so. Police Aid has also remained fairly static over the last six years and is also expected to remain so. Charges for Services This category reflects fees collected for contractual services and general services that the City charges directly for. Included in this category are the following: General Fund charges for services include contractual and service fee services related to general government, public safety, and recreation. Services to property (Utility Fees) – are collected by the utility funds from customers (residents and business within the City) for services. 9 Trends: Charges for Services have been increasing as a whole. This is in part due to rising utility fees to help pay for needed infrastructure improvements. (See the Capital Improvement Plan section). Fluctuations in the General Fund fees are primarily due to Plan Check Fee revenue associated with building permits. Fines and Forfeitures Fines and forfeitures represent the City’s portion of traffic and code violation fees and are collected in the General Fund. When a violation is issued by a City, Sheriff, or State Trooper within the City Limits, a portion of the fee paid to the County is distributed to the City (based on State Statute). In 2011, the City adopted Administrative Fines which are seen for the first time in 2012 revenues. These are fines for violations that are 10 miles per hour (MPH) or under and also rolling stops through stop signs. These fines are collected at the local level and serve a purpose by providing education to the community. $0 $1 $2 $3 $4 $5 $6 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019MillionsUtility Fees $0 $5,000 $10,000 $15,000 $20,000 $25,000 $30,000 $35,000 $40,000 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 Fines & Forfeitures 10 Trends: Fines and Forfeiture revenue are remaining fairly flat. Major road projects are coming to an end and highways are now open as seen in the trend lines between 2009 through 2011. Franchise Fees Franchise fees are derived from a fee imposed on cable TV revenues collected by the utilities for usage within the City. The fees are deposited in the Special Revenue Cable Fund. Cable TV franchise fees are used to cover communication and AV equipment costs. Trends: The fee currently is estimated to generate approximately $105,000 per year for the Cable Fund. Developer Reimbursements The County has purchased the TCAAP property. Once plans and phasing have been determined, estimates can be made on developer reimbursements and expenditures for the property. A Development Agreement will be entered into in which the City is reimbursed for its expenses incurred with this acquisition. Trends: No revenues have been budgeted at this time but once plans and phasing have been determined, significant revenues are expected to offset costs incurred in connection with this project. (This will happen as part of the Joint Development Authority with Ramsey County). Investment Earnings Investment earnings are allocated to all funds based upon a weighted average of their daily cash balance. For budgeting purposes, the interest earnings are projected and the allocation from the latest Comprehensive Annual Financial Report is used. Market value changes related to the required recognition of unrealized gains / losses are included in the estimate for budgetary purposes. Trends: Investment earnings are subject to the interest rate, economy and are dependent on what rates are available at the time investments were made. Overall interest earnings are projected to decrease from the 2018 budget. As always, investment earnings are subject to sudden shifts in the economy. Other Revenues Miscellaneous sources which do not fit into any of the above mentioned revenue categories. These sources include donations, other small unexpected payments, and non-operating revenues (Proprietary Funds) such as sale of scrap or surplus. Trends: These revenues are expected to remain constant over the next several years. 11 Property Tax The City of Arden Hills levies property taxes for its General Fund Operations. The levies are allowed by State Law, and are collected from property owners by Ramsey County and distributed to the City in July, December, and January. Property Tax Reform During 2001, the State Legislature passed a major Property Tax Reform Bill that dramatically impacted State funding to local governments. Levy limits returned, and a major shift in the State Funding of school districts resulted in the elimination of some aids for cities. The intention of the State Legislature was to have cities make up for this lost aid through the property tax levy. This reduced the reliance of cities on State Aid, and allows the property tax levy to make up a larger share of the General Fund Revenues. Arden Hills did not receive a significant portion of Local Government Aid, thus was not impacted. As the Legislature entered the 2003 session, the situation with the economy was creating a State Deficit of over $4 billion. The State enacted many reductions in order to balance the budget. As part of those reductions, cities had their property tax aid decreased for 2003 and 2004. The Market Value Homestead Credit (MVHC) reduction amount for 2003 was $100,979 or 100% of the aid amount the city was initially certified to receive. The cities were then only allowed to levy back for 60% of the permanent LGA losses from 2003 and 2004. In 2005, the Legislature readjusted the formula for State Aid and increased the overall State Aid to cities by $48 million. The formula change was detrimental to most inner ring suburbs and most cities in turn saw a total elimination of its LGA. In 2008, the State again was facing a deficit and the Government chose to unallot the second half payments of LGA and MVHC which were to be distributed in December 2008. This was a loss of $26,272 to the City. As the State economic forecast did not improve in 2009 or 2010, all LGA and MVHC aid was unallotted, this was a loss of $55,923 and $61,774 for the City. In mid- 2010, the Governor unallotted the 2011 MVHC aid which was estimated at $61,774 for Arden Hills. The 2011 legislature eliminated the MVHC program for 2012, thus taking local governments out of the equation. A new program gives homesteaded property owners a Market Value Exclusion (MVE) on the value of their property and gives these property owners basically the same effect. However, this shifts taxes to non-homesteaded property as each local jurisdiction is now receiving its full levy, including the City. This results in shifting a significant portion of the City’s levy (and other local jurisdiction’s levy) to Commercial/Industrial property and those homesteads whose value is over $413,800 where the exclusion is eliminated. Property Values (Tax Burden) City’s Market Value and Tax Capacity Due to the current economic conditions, the taxable market value for the City is projected to increase by $57.9 million or 4.7% to $1.29 billion. From this, the Tax Capacity is calculated (for residential properties it equates to 1% of Taxable Market Value, and varies by property type for 12 all others). The City’s Tax Capacity for calculating taxes was projected to increase by 5.0% to $14.3 million. This decreased the City’s tax rate from 25.532% to 25.431%. Median Valued Home Due to current economic conditions, the Taxable Market Value of the median valued home within the City is projected to increase 3.9% from $333,800 to $346,900. The overall City Tax burden increase on the median valued home is projected to be approximately 4.0% or $33.04. Property Tax Levies The total levy being proposed is $3,938,420. This represents a $151,478 or 4.0% increase over the 2018 levy of $3,786,942. Anoka County sets the Fiscal Disparities levy for the entire Seven County Metropolitan Area. This was established by the legislature in the 1970’s as a means to more evenly distribute the property tax benefit derived by commercial properties. Cities are either a “net” gainer or a “net” contributor. Arden Hills is a “net” gainer and will collect $311,064 in 2019 as opposed to $320,003 in 2018, which is a decrease of 2.8%. City Tax Rate There are two types of tax rates that are calculated for the City. One is a net tax capacity based rate, and the other is a market value based rate. Both rates use the market value as the starting point for determining the rate. Net Tax Capacity Based Rate The Net Tax Capacity based rate is calculated by taking the levy and dividing it by the Net Tax Capacity. Net Tax Capacity calculation is regulated by the State Legislature, which has created twenty-eight (28) classifications of property and a “class rate percentage” for each classification. The Net Tax Capacity is determined by multiplying the market value of each property by the appropriate class rate percentage. The sum total of all parcel tax capacities less adjustments for the City’s Fiscal Disparity contribution, those parcels that have been certified in a Tax Increment Financing (TIF) development district, and the MVE represent the New Tax Capacity for the city. Currently, the General Fund Levy is Net Tax Capacity based. Tax Capacity 201720182019 Real Estate/Personal Property 14,934,582 16,028,202 16,783,893 Tax Increment Districts (256,243) (308,152) (345,318) Sub‐Total 14,678,339 15,720,050 16,438,575 Fiscal Disparities: Contribution (2,365,021) (2,141,470) (2,174,858) Distribution 1,095,402 1,176,005 1,218,312 Total Tax Capacity 13,408,720 14,754,585 15,482,029 Percent Change 2.5% 10.0% 4.9% 13 Market Value based rate Market Value based rates are calculated by dividing the levy by the taxable market value of all properties within the city. Taxable market value is calculated by taking the market value of all properties less exclusions and limitations as set by the State Legislature. Market Value Determination The county Assessor determines the market value of properties through assessment, the use of actual sales data, and economic trends. The taxes that are collected in 2019 are based on the assessment of market values for 2018, which are certified to the County Assessor on January 2, 2018 and relate to sales and data information from 2017. All assessments are subject to review by the Minnesota Department of Revenue. The State requires that property values be within 90% to 105% of actual sales overall. Truth-In-Taxation Public Hearing Each year in late November or early December, Statutes require all counties, school districts, and cities with a population over 2,500 to hold a public hearing to discuss the proposed budget and property tax levies. As part of this process, each property is sent by the county a Truth-In- Taxation notice which shows the impacts of the proposed levies on their individual property. The public hearing is set as a forum for citizens to come and discuss their views on the proposed budget and property tax levies with the public officials of each jurisdiction. 14 Budget Assumptions Certain assumptions are decided on as a foundation for developing a budget. These assumptions guide the City in determining the level of service that will be provided to residents and how those services will be funded. The City’s budget practice is to use conservative revenue estimates to assure adequate funding of expenditures. 2019 Assumptions Since 2010 the city has estimated a population growth of about 0.8% a year. The City expects the population growth to continue below 1% in the future until the TCAAP development occurs. The Chart below demonstrates the City’s population growth over the last eleven years. After the 2010 Census the City’s population was reported as 9,552. As the City’s population grows, so does the demand for services. This increase in demand for services also requires increases in parks, miles of streets, water mains and sewer lines that need to be maintained. In 2019, the City continues various infrastructure improvements as the City’s infrastructure ages. This growth and demand has resulted in the City’s operating budgets to grow faster than the Consumer Price Index (CPI) the last few years and the increased infrastructure improvements has also caused the City’s per capita spending to increase over the last few years as shown in the following two charts. (Note: The decrease in the 2001 and 2002 budget is a result of the building of the new City Hall. The increase in the 2003 budget is a result of the refinancing of Tax Increment Bonds and paying off the old bonds. Reserves were used to balance the 2011 budget.) 9,000 9,200 9,400 9,600 9,800 10,000 10,200 2010 2011 2012 2013 2014 2015 2016 2017 Population 15 As the City becomes more developed and has less land available for new residential development, the City’s operating expenditures should increase with increases in the CPI with the exception of a “catch-up” in infrastructure improvements. Current economic conditions have caused the City’s market values to increase by 3.9%. In 2002 the State Legislature enacted major property tax reform which lowered all property class rates. The City’s tax capacity has allowed the city to maintain a tax rate that is one of the lowest in the Minneapolis/St. Paul Metropolitan area. Currently, the City has one of the lowest rates in the northeast metropolitan area as shown in the graph. ‐60% ‐40% ‐20% 0% 20% 40% 60% 80% 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 Budget vs. CPI Budget CPI $0 $200 $400 $600 $800 $1,000 $1,200 $1,400 $1,600 $1,800 $2,000 2010 2011 2012 2013 2014 2015 2016 2017 2018 Per Capital Spending 16 As other revenue sources decrease or remain at past levels, the City becomes more reliant on property taxes as its main revenue source. The following table summarizes the City’s property tax levy over the last ten years. Year Levy % Change 2010 $3,016,465 2.3% 2011 $3,040,964 0.8% 2012 $3,096,994 1.8% 2013 $3,191,230 3.0% 2014 $3,257,456 2.1% 2015 $3,359,775 3.1% 2016 $3,478,775 3.5% 2017 $3,641,290 4.7% 2018 $3,786,942 4.0% 2019 $3,938,420 4.0% 0 1020304050607080 North Oaks White Bear Lake White Bear Township Vadnais Heights Arden Hills Little Canada Lauderdale Falcon Heights Shoreview New Brighton Mounds View Roseville Gem Lake North St. Paul Maplewood St. Paul Spring Lake Park St. Anthony 2018 City Tax Rates 17 The Minnesota State Legislature enacted Market Value Homestead Credit reductions to property owners in 2003-2004. This credit was not reimbursed to local governments, which in effect reduced tax revenues so local governments did not receive the full amount of their certified levies. In 2005 the legislature reinstated these credit reductions for 2005 and 2006. The credits were reinstated in 2007. However, due to the current economic conditions, the second half payment for 2008 and all of the 2009 and 2010 payments were unallotted by the Governor. All of the 2011 payments were unallotted. The 2011 legislature eliminated the program for 2012 and replaced it with the Market Value Exclusion program previously discussed, taking local governments out of the formula. The City began receiving its full levy in 2012, however, the full effect was seen in 2013 as Fiscal Disparities caught up with the formula change. Currently there is little land available for residential development and new home construction within the City except with the addition of the TCAAP property. Most development is commercial/industrial and as these areas are developed there will be a decline of permit revenues in the future. This is expected to increase in the future depending on the timing of how the TCAAP property develops. The City pools its cash reserves for investment purposes. The City’s largest expenditure classification is personnel services. Personnel services include salaries and fringe benefits for all employees. For 2019, the salaries have been budgeted at a 2.5% increase for COLA for both non-union employees and union employees. The City is switching health insurance plans in 2019. With this change and the small increases proposed for dental and life insurance, the City is realizing a savings of about $30,000 for insurance benefits over 2018. No change was budgeted for Short Term Disability and Long Term Disability. Finally, the population growth does not only affect the City’s General fund, it also affects the City’s Water, Sewer, and the Surface Water Management operating funds. As the population has increased, so has the number of utility customers. As the number of customers increase, so does the revenue, the demand for service and the cost of providing the service. The chart below shows the customer increases over the last five years. 2590 2600 2610 2620 2630 2640 2650 2660 2014 2015 2016 2017 2018 # of Utility Customers Water Sewer Storm 18 2016 2017 2018 2019 $ Increase % Increase GENERAL FUND Actual Actual Budget Budget (Decrease) (Decrease) REVENUES Taxes 3,260,537$ 3,541,704$ 3,795,042$ 3,919,750$ 124,708$ 3.29% Special assessments 1,332 1,265 2,000 1,220 (780) ‐39.00% Licenses and permits 598,687 729,198 324,600 443,020 118,420 36.48% Intergovernmental 131,914 151,425 133,179 153,220 20,041 15.05% Charges for services 700,855 718,906 585,704 683,300 97,596 16.66% Fines & forfeits 31,868 29,988 34,000 30,420 (3,580) ‐10.53% Investment earnings 52,161 36,012 55,000 47,230 (7,770) ‐14.13% Miscellaneous 25,636 22,642 10,006 14,460 4,454 44.51% TOTAL REVENUES 4,802,989$ 5,231,139$ 4,939,531$ 5,292,620$ 353,089$ 7.15% EXPENDITURES Mayor & council 65,051$ 56,513$ 67,500$ 68,760$ 1,260$ 1.87% Administration 173,781 260,304 327,500 326,810 (690) ‐0.21% Elections 21,137 21,137 23,000 23,000 ‐ 0.00% Finance 172,268 192,663 176,300 181,740 5,440 3.09% TCAAP 242,663 98,883 170,000 171,190 1,190 0.70% Planning & Zoning 173,853 197,976 266,250 217,320 (48,930) ‐18.38% Government Buildings 233,560 248,879 275,000 271,010 (3,990) ‐1.45% Police 1,089,185 1,177,494 1,194,775 1,242,250 47,475 3.97% Dispatch 67,780 68,832 65,175 68,500 3,325 5.10% Fire 495,216 514,468 544,000 573,680 29,680 5.46% Emergency Management 2,966 3,364 9,476 3,910 (5,566) ‐58.74% Protective Inspections 326,360 293,877 342,746 333,610 (9,136) ‐2.67% Street Maintenance 479,814 443,632 587,872 719,300 131,428 22.36% Recreation 275,039 250,898 266,650 340,540 73,890 27.71% Park Maintenance 346,795 367,715 440,512 517,970 77,458 17.58% Transfers out 775,121 340,000 420,000 420,000 ‐ 0.00% TOTAL EXPENDITURES 4,940,589$ 4,536,635$ 5,176,756$ 5,479,590$ 302,834$ 5.85% NET CHANGE IN FUND BALANCE (137,600)$ 694,505$ (237,225)$ (186,970)$ 50,255$ ‐21.18% 19 2019 BUDGET ‐ GENERAL FUND ‐ SCHEDULE OF EXPENDITURES ‐ DETAIL BY FUNCTION 2016 2017 2018 2019 $ Increase % Increase Actual Actual Budget Proposed (Decrease) (Decrease) Mayor & council Personnel Expenses 31,160$ 31,165$ 31,200$ 37,210$ 6,010$ 19.26% Supplies and Materials 48 166 50 150 100 200.00% Other Services and Charges 33,842 25,182 36,250 31,400 (4,850) ‐13.38% 65,051$ 56,513$ 67,500$ 68,760$ 1,260$ 1.87% Administration Personnel Expenses 83,780$ 83,423$ 194,200$ 211,100$ 16,900$ 8.70% Supplies and Materials 423 448 500 550 50 10.00% Other Services and Charges 89,578 176,433 132,800 115,160 (17,640) ‐13.28% 173,781$ 260,304$ 327,500$ 326,810$ (690)$ ‐0.21% Elections Other Services and Charges 21,137$ 21,137$ 23,000$ 23,000$ ‐$ 0.00% 21,137$ 21,137$ 23,000$ 23,000$ ‐$ 0.00% Finance Personnel Expenses 61,677$ 66,312$ 51,000$ 52,540$ 1,540$ 3.02% Supplies and Materials 16,490 19,000 23,100 23,100 ‐ 0.00% Other Services and Charges 94,102 107,351 102,200 106,100 3,900 3.82% 172,268$ 192,663$ 176,300$ 181,740$ 5,440$ 3.09% TCAAP Personnel Expenses 61,188$ 43,726$ 107,700$ 85,090$ (22,610)$ ‐20.99% Supplies and Materials 555 ‐ 1,000 ‐ (1,000) ‐100.00% Other Services and Charges 180,920 55,156 61,300 86,100 24,800 40.46% 242,663$ 98,883$ 170,000$ 171,190$ 1,190$ 0.70% Planning & Zoning Personnel Expenses 111,751$ 40,044$ 83,500$ 139,200$ 55,700$ 66.71% Supplies and Materials 14 ‐ 200 ‐ (200) ‐100.00% Other Services and Charges 62,088 157,933 182,550 78,120 (104,430) ‐57.21% 173,853$ 197,976$ 266,250$ 217,320$ (48,930)$ ‐18.38% Government Buildings Personnel Expenses 22,156$ 42,720$ 40,500$ 39,960$ (540)$ ‐1.33% Supplies and Materials 3,951 4,426 6,000 6,000 ‐ 0.00% Other Services and Charges 207,453 201,733 228,500 225,050 (3,450) ‐1.51% 233,560$ 248,879$ 275,000$ 271,010$ (3,990)$ ‐1.45% Police Other Services and Charges 1,089,185$ 1,177,494$ 1,194,775$ 1,242,250$ 47,475$ 3.97% 1,089,185$ 1,177,494$ 1,194,775$ 1,242,250$ 47,475$ 3.97% Dispatch Other Services and Charges 67,780$ 68,832$ 65,175$ 68,500$ 3,325$ 5.10% 67,780$ 68,832$ 65,175$ 68,500$ 3,325$ 5.10% Fire Other Services and Charges 495,216$ 514,468$ 544,000$ 573,680$ 29,680$ 5.46% 495,216$ 514,468$ 544,000$ 573,680$ 29,680$ 5.46% Emergency Management Personnel Expenses 11$ 30$ 2,726$ 2,810$ 84$ 3.08% Other Services and Charges 2,955 3,335 6,750 1,100 (5,650) ‐83.70% 2,966$ 3,364$ 9,476$ 3,910$ (5,566)$ ‐58.74% Protective Inspections Personnel Expenses 233,395$ 218,543$ 270,500$ 260,260$ (10,240)$ ‐3.79% Supplies and Materials 645 171 3,046 750 (2,296) ‐75.38% Other Services and Charges 92,319 75,163 69,200 72,600 3,400 4.91% 326,360$ 293,877$ 342,746$ 333,610$ (9,136)$ ‐2.67% Street Maintenance Personnel Expenses 177,551$ 171,591$ 234,200$ 256,030$ 21,830$ 9.32% Supplies and Materials 67,524 47,424 25,600 25,600 ‐ 0.00% Other Services and Charges 234,739 224,617 328,072 437,670 109,598 33.41% 479,814$ 443,632$ 587,872$ 719,300$ 131,428$ 22.36% Recreation Personnel Expenses 175,833$ 163,332$ 174,000$ 233,070$ 59,070$ 33.95% Supplies and Materials 21,938 19,223 22,250 26,250 4,000 17.98% Other Services and Charges 77,267 68,343 70,400 81,220 10,820 15.37% 275,039$ 250,898$ 266,650$ 340,540$ 73,890$ 27.71% Park Maintenance Personnel Expenses 191,823$ 183,904$ 236,200$ 271,480$ 35,280$ 14.94% Supplies and Materials 37,104 26,384 36,100 44,550 8,450 23.41% Other Services and Charges 117,868 157,426 168,212 201,940 33,728 20.05% 346,795$ 367,715$ 440,512$ 517,970$ 77,458$ 17.58% Transfers Out 775,121$ 340,000$ 420,000$ 420,000$ ‐$ 0.00% TOTAL EXPENDITURES 4,940,589$ 4,536,635$ 5,176,756$ 5,479,590$ 302,834$ 5.85% 20 2018 PERCENT ORIGINAL OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2018 BUDGET City Council 65,051$ 56,513$ 67,500$ 68,760$ 1.9% City Administration 173,781 260,304 327,500 326,810 -0.2% Elections 21,137 21,137 23,000 23,000 0.0% Finance 172,268 192,663 176,300 181,740 3.1% TCAAP 242,663 98,883 170,000 171,190 0.7% Planning & Zoning 173,853 197,976 266,250 217,320 -18.4% Government Buildings 233,560 248,879 275,000 271,010 -1.5% Totals 1,082,313 1,076,354 1,305,550 1,259,830 -3.5% Total By Classification Personnel Services 371,712 307,389 508,100 565,100 11.2% Commodities 21,481 24,040 30,850 29,800 -3.4% Contractual Services 689,119 744,926 766,600 664,930 -13.3% Capital Outlay 0000 N/A Other Charges 0000 N/A Totals 1,082,313 1,076,354 1,305,550 1,259,830 -3.5% Staffing Full-time equivalents 4.51 4.69 CITY OF ARDEN HILLS, MINNESOTA GENERAL GOVERNMENT SUMMARY EXPENDITURE ANALYSIS 2016 2017 2019 2016 ACTUAL 2017 ACTUAL 2018 ORIGINAL BUDGET 2019 ORIGINAL BUDGET 0 200 400 600 800 1,000 1,200 1,400 ThousandsExpenditures 21 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity:Mayor & Council 41100 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 31,160$ 31,165$ 31,200$ 37,210$ Commodities 48 166 50 150 Contractual Services 33,842 25,182 36,250 31,400 Total 65,051$ 56,513$ 67,500$ 68,760$ Percent Change (-13.1%) 19.4% 1.9% Expenditures by Classification In 2019, the Mayor and Council budget is proposed to increase by 1.9% or $1,260. 2019 BUDGET Fund # : Activity # : The Mayor and City Council are responsible for the formulation of policy and the passage of laws governing the City of Arden Hills. Members participate in various committees, as well as direct staff, through the City Administrator, as to their overall goals for the City. This department provides for Mayor and Council compensation, Council meetings and work sessions, management consultants, memberships, and publishing legal notices. Participation in NYFS is included in this budget, as is funding for the City Council Retreat Facilitator. 1. Adopt policies and ordinances consistent with Council's position on growth, zoning and financial strategy. 2. Continue to work on the redevelopment of the TCAAP property. Creating funding sources to build reserve balances to fund future capital improvements while maintaining current City services. 54% 46% Personnel Services Commodities Contractual Services 22 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity:Administration 41300 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 83,780$ 83,423$ 194,200$ 211,100$ Commodities 423 448 500 550 Contractual Services 89,578 176,433 132,800 115,160 Total 173,781$ 260,304$ 327,500$ 326,810$ Percent Change 49.8% 25.8% (-0.2%) Full-Time Equivalent positions - - 1.80 1.85 Expenditures by Classification The 2019 Administration budget is decreasing by 0.2% over 2018. The department is fully staffed and consultant costs have been removed. 2019 BUDGET Fund # : Activity # : City Administration provides the overall direction of the City, as determined by the City Council. The City Administrator serves as Chief Administrative Officer for the City, ensuring that laws, ordinances, and resolutions of the City Council are enforced and implemented. The Administration Department is responsible for administering Council policies, coordinating Council agendas, and providing support to other functional areas within the City. 1. Assist City Council in setting policies and procedures in accordance with Council's position. 2. Provide direction and leadership on major city projects, budget management, oversee performance evaluation and long-range planning. 1. Long-range planning to maintain current City services while creating funding sources for reserves. 2. Long-range comprehensive TCAAP planning. 65% 35% Personnel Services Commodities Contractual Services 23 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity:Elections 41410 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services 21,137 21,137 23,000 23,000 Total 21,137$ 21,137$ 23,000$ 23,000$ Percent Change 0.0% 8.8% 0.0% Expenditures by Classification The Elections budget has a zero percent increase for FY19. 2019 BUDGET Fund # : Activity # : This department covers the cost of administering all Federal, State and Municipal elections. This includes the preparation of any and all absentee ballots, organizing the polling places, election judges, and vote tabulations. The City contracts with Ramsey County for all the required election services. Stay current on election laws. Stay current on election laws. 100% Personnel Services Commodities Contractual Services 24 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity:Finance 41500 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 61,677$ 66,312$ 51,000$ 52,540$ Commodities 16,490 19,000 23,100 23,100 Contractual Services 94,102 107,351 102,200 106,100 Total 172,268$ 192,663$ 176,300$ 181,740$ Percent Change 11.8% (-8.5%) 3.1% Full-Time Equivalent positions - - 0.47 0.49 Expenditures by Classification This budget increased by 3.1% in 2019. Contractual services is increasing due to the Technology Fund allocation. 2019 BUDGET Fund # : Activity # : Conducts the financial affairs of the City in accordance with the Government Accounting Standards Board (GASB) and Generally Accepted Accounting Principles (GAAP). This includes protecting the assets of the City, the initiation of financial plans, investment and debt management, review and implementation of internal controls, and accounting for financial transactions including accounts payable, accounts receivable and payroll. 1. Continue working to refine the financial management plan for the City. 2. Continue to produce a Comprehensive Annual Financial Report (CAFR) and reports for the public (Popular Annual Finance Report - PAFR) that receive the GFOA's award for excellence in reporting. 3. Provide meaningful and timely financial reports and information to Council, Commissions and other City Departments. 1. Implement improved reporting procedures to inform Council, Commissions and Departments. 2. Work with other Departments to find ways to reduce costs of City operations. 3. Analyze and implement ways to reduce transaction processing and costs. 29% 13% 58% Personnel Services Commodities Contractual Services 25 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity:TCAAP 41600 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 61,188$ 43,726$ 107,700$ 85,090$ Commodities 555 - 1,000 - Contractual Services 180,920 55,156 61,300 86,100 Total 242,663$ 98,883$ 170,000$ 171,190$ Percent Change (-59.3%) 71.9% 0.7% Full-Time Equivalent positions - - 0.43 0.63 Expenditures by Classification Ramsey County purchased the property and established a Joint Development Authority (JDA) with the City. Revenues and expenditures are for City costs and are estimated, but placeholders have been included for consulting costs, and staff time has been allocated for the City Administrator, Community Development Director, Planner, and Public Works Director as they act as the City’s support staff to this Authority. The 2019 budget shows an increase of 0.7%, largely due to staff changes and a better estimate of forecasted expenditures. 2019 BUDGET Fund # : Activity # : This department was established to account for revenue and expenditure activity related to the City’s comprehensive re-use planning at the Twin Cities Army Ammunition Plant (TCAAP) site. 1. Coordination of TCAAP redevelopment planning activities while continuing to meet the needs of the City of Arden Hills. 2. Work with Ramsey County through the Joint Development Authority (JDA). 1. Economic conditions. 2. Coordinating with multiple entities/players. 50% 50% Personnel Services Commodities Contractual Services 26 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity: Planning & Zoning 41910 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 111,751$ 40,044$ 83,500$ 139,200$ Commodities 14 - 200 - Contractual Services 62,088 157,933 182,550 78,120 Total 173,853$ 197,976$ 266,250$ 217,320$ Percent Change 13.9% 34.5% (-18.4%) Full-Time Equivalent positions - - 1.43 1.34 Expenditures by Classification The budget for 2019 is a total decrease of 18.4% over the 2018 budget. Personnel includes a Director and Planner and related consultant costs have been reduced. 2019 BUDGET Fund # : Activity # : Responsible for all planning and zoning related functions of the City. Activities administered by this department include requests for variances, subdivisions, re-zonings, zoning code amendments, signs, conditional use permits, compliance with City Ordinances and other land use issues. The Planners work closely with Protective Inspections, Code Enforcement, and Community Development. The Planning Commission, consisting of seven members appointed annually by the City Council, meets monthly to review the above requests and to make recommendations to the City Council in an advisory capacity. 1. Continue to work on Rental Housing registrations. 2. Continue improvements of the City's planning process. 1. Rental Housing registrations. 2. Refine Building Permit process. 3. Research and refine an Administrative Fines process. 64% 36% Personnel Services Commodities Contractual Services 27 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity:Government Buildings 41940 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 22,156$ 42,720$ 40,500$ 39,960$ Commodities 3,951 4,426 6,000 6,000 Contractual Services 207,453 201,733 228,500 225,050 Total 233,560$ 248,879$ 275,000$ 271,010$ Percent Change 6.6% 10.5% (-1.5%) Full-Time Equivalent positions - - 0.38 0.38 Expenditures by Classification The 2019 budget is a decrease of 1.5% from the previous year’s budget. 2019 BUDGET Fund # : Activity # : This department captures all of the operation/maintenance related costs for the City Hall and Government Building facilities. The City entered into a contract with Ramsey County for a joint maintenance facility located just west of City Hall off County Road 96 on Paul Kirkwold Drive. The new facility was completed and occupied as of October 2004. The City’s portion of the Ramsey County maintenance facility is charged to this budget. Maintain a reputable facility to house meetings and staff. Normal maintenance and repair issues as the building (City Hall) has now been in operation since 2002. 15% 2% 83% Personnel Services Commodities Contractual Services 28 2018 PERCENT ORIGINAL OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2018 BUDGET Police 1,089,185$ 1,177,494$ 1,194,775$ 1,242,250$ 4.0% Dispatch 67,780 68,832 65,175 68,500 5.1% Fire 495,216 514,468 544,000 573,680 5.5% Emergency Management 2,966 3,364 9,476 3,910 -58.7% Protective Inspections 326,360 293,877 342,746 333,610 -2.7% Totals 1,981,507 2,058,035 2,156,172 2,221,950 3.1% Total By Classification Personnel Services 233,406 218,572 273,226 263,070 -3.7% Commodities 645 171 3,046 750 -75.4% Contractual Services 1,747,456 1,839,292 1,879,900 1,958,130 4.2% Capital Outlay 0000 N/A Other Charges 0000 N/A Totals 1,981,507 2,058,035 2,156,172 2,221,950 3.1% Staffing Full-time equivalents 2.61 2.56 CITY OF ARDEN HILLS, MINNESOTA PUBLIC SAFETY SUMMARY EXPENDITURE ANALYSIS 2016 2017 2019 2016 ACTUAL 2017 ACTUAL 2018 ORIGINAL BUDGET 2019 ORIGINAL BUDGET 1,800 2,100 2,400 ThousandsExpenditures 29 CITY OF ARDEN HILLS, MINNESOTA Function: Public Safety 101 Activity:Police 42100 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services 1,089,185 1,177,494 1,194,775 1,242,250 Total 1,089,185$ 1,177,494$ 1,194,775$ 1,242,250$ Percent Change 8.1% 1.5% 4.0% Expenditures by Classification Arden Hills portion of the Ramsey County Sheriff’s Contracting Communities 2019 budget increased 4.0% over 2018. Animal control costs and boarding are included within this budget. 2019 BUDGET Fund # : Activity # : Law Enforcement services for Arden Hills are provided on a contractual basis with the Ramsey County Sheriff’s Department. Animal control services are included in this budget. Continue contracting for law enforcement and animal control services through the Ramsey County Sheriff’s Department. 1. Resident concerns over police coverage and visibility. 2. Response times. 100% Personnel Services Commodities Contractual Services 30 CITY OF ARDEN HILLS, MINNESOTA Function: Public Safety 101 Activity:Dispatch 42150 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services 67,780 68,832 65,175 68,500 Total 67,780$ 68,832$ 65,175$ 68,500$ Percent Change 1.6% (-5.3%) 5.1% Expenditures by Classification Arden Hills portion of the Ramsey County 911 Dispatch Department operation budget increased by 5.1%. Dispatch saw a significant increase in the 2014 and 2015 budget due to CAD costs, but those costs are now leveling out and appropriately budgeted for. 2019 BUDGET Fund # : Activity # : Emergency dispatch services are provided by Ramsey County. Continue contracting dispatch services though Ramsey County. Continue to maintain service levels at a reasonable cost. 100% Personnel Services Commodities Contractual Services 31 CITY OF ARDEN HILLS, MINNESOTA Function: Public Safety 101 Activity:Fire 42200 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services 495,216 514,468 544,000 573,680 Total 495,216$ 514,468$ 544,000$ 573,680$ Percent Change 3.9% 5.7% 5.5% Expenditures by Classification Arden Hills’s portion of the Lake Johanna Fire Department operating budget increased 5.5%. This budget reflects increases to operating costs. 2019 BUDGET Fund # : Activity # : Fire protection for Arden Hills is provided by the Lake Johanna Volunteer Fire Department on a contractual basis. Lake Johanna Volunteer Fire Department presently provides services to the cities of Arden Hills, Shoreview, and North Oaks. Arden Hills pays a percentage of operating and capital costs based on a formula approved by the Lake Johanna Fire Department and Arden Hills City Council. Continue contracting for fire protection services through Lake Johanna Volunteer Fire Department. Continue to maintain service levels at a reasonable cost. 100% Personnel Services Commodities Contractual Services 32 CITY OF ARDEN HILLS, MINNESOTA Function: Public Safety 101 Activity:Emergency Management 42300 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 11$ 30$ 2,726$ 2,810$ Commodities - - - - Contractual Services 2,955 3,335 6,750 1,100 Total 2,966$ 3,364$ 9,476$ 3,910$ Percent Change 13.4% 181.7% (-58.7%) Full-Time Equivalent positions - - 0.02 0.02 Expenditures by Classification The 2019 budget is a decrease of 58.7% from the 2018 budget or $5,566. This is based on historical costs and a shifting of the emergency services. 2019 BUDGET Fund # : Activity # : Emergency Management coordination for the City is required by the Federal Government. This department works closely with Ramsey County Department of Homeland Security, as well as the Ramsey County Sheriff and Lake Johanna Fire Department. The City contracts with a consultant to provide these services. 1. Update City's Emergency Response Policy and Procedures. 2. Train staff in emergency management procedures. Coordinate with Ramsey County’s emergency response procedures and policies. 72% 28% Personnel Services Commodities Contractual Services 33 CITY OF ARDEN HILLS, MINNESOTA Function:Public Safety 101 Activity:Protective Inspections 42400 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 233,395$ 218,543$ 270,500$ 260,260$ Commodities 645 171 3,046 750 Contractual Services 92,319 75,163 69,200 72,600 Total 326,360$ 293,877$ 342,746$ 333,610$ Percent Change (-10.0%) 16.6% (-2.7%) Full-Time Equivalent positions - - 2.59 2.54 Expenditures by Classification The 2019 operating budget is an decrease of 2.7% from the previous year’s budget. 2019 BUDGET Fund # : Activity # : This department is responsible for all building construction, plumbing, sewer, water and mechanical inspections within the City. Electrical inspections are contracted for with an independent inspection firm. This department is also responsible for enforcement of the Zoning Code and other sections of the City Code of Ordinances. 1. Continue implementation of the building codes. 2. Continue to work on Building Permit software to produce Council reports. 1. Managing and prioritizing department workloads. 2. Keep up with rental license inspections of investor owned residential properties. 3. Continue implementation and design of new Building Permit software and reports. 78% 22% Personnel Services Commodities Contractual Services 34 2018 PERCENT ORIGINAL OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2018 BUDGET Streets 479,814$ 443,632$ 587,872$ 719,300$ 22.4% Totals 479,814 443,632 587,872 719,300 22.4% Total By Classification Personnel Services 177,551 171,591 234,200 256,030 9.3% Commodities 67,524 47,424 25,600 25,600 0.0% Contractual Services 234,739 224,617 328,072 437,670 33.4% Capital Outlay 0000 N/A Other Charges 0000 N/A Totals 479,814 443,632 587,872 719,300 22.4% Staffing Full-time equivalents 2.15 2.37 CITY OF ARDEN HILLS, MINNESOTA PUBLIC WORKS SUMMARY EXPENDITURE ANALYSIS 2016 2017 2019 2016 ACTUAL 2017 ACTUAL 2018 ORIGINAL BUDGET 2019 ORIGINAL BUDGET 0 250 500 750 1,000 ThousandsExpenditures 35 CITY OF ARDEN HILLS, MINNESOTA Function: Public Works 101 Activity:Street Maintenance 43100 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 177,551$ 171,591$ 234,200$ 256,030$ Commodities 67,524 47,424 25,600 25,600 Contractual Services 234,739 224,617 328,072 437,670 Total 479,814$ 443,632$ 587,872$ 719,300$ Percent Change (-7.5%) 32.5% 22.4% Full-Time Equivalent positions - - 2.15 2.37 Expenditures by Classification The 2019 operating budget is an increase of 22.4% from the previous year’s budget. An Engineering Tech was added for 2019 and $100,000 was added for additional patching and overly work. 2019 BUDGET Fund # : Activity # : This department is responsible for maintaining City streets, including snowplowing, minor street repair, street signs, and street sweeping. 1. Maintain street infrastructure utilizing all available techniques including crack sealing, seal coating, patching and overlays. 2. Recommend a cost effective program for reconstructing/reclaiming street surfaces when maintenance techniques no longer provide the desired results. 3. Maintain and update equipment and vehicles. 1. Implement a capital improvement program for City infrastructure. 2. Balance the public works department needs with available funds. 3. Aging equipment. 4. Increased safety regulation for equipment and vehicles. 36% 3%61% Personnel Services Commodities Contractual Services 36 2018 PERCENT ORIGINAL OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2018 BUDGET Recreation 275,039$ 250,898$ 266,650$ 340,540$ 27.7% Parks 346,795 367,715 440,512 517,970 17.6% Totals 621,834 618,613 707,162 858,510 21.4% Total By Classification Personnel Services 367,657 347,237 410,200 504,550 23.0% Commodities 59,042 45,607 58,350 70,800 21.3% Contractual Services 195,135 225,769 238,612 283,160 18.7% Capital Outlay 0000 N/A Other Charges 0000 N/A Totals 621,834 618,613 707,162 858,510 21.4% Staffing Full-time equivalents 4.06 5.29 CITY OF ARDEN HILLS, MINNESOTA CULTURE & RECREATION SUMMARY EXPENDITURE ANALYSIS 2016 2017 2019 2016 ACTUAL 2017 ACTUAL 2018 ORIGINAL BUDGET 2019 ORIGINAL BUDGET 0 200 400 600 800 1,000 ThousandsExpenditures 37 CITY OF ARDEN HILLS, MINNESOTA Function: Parks and Recreation 101 Activity:Recreation 45120 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 175,833$ 163,332$ 174,000$ 233,070$ Commodities 21,938 19,223 22,250 26,250 Contractual Services 77,267 68,343 70,400 81,220 Total 275,039$ 250,898$ 266,650$ 340,540$ Percent Change (-8.8%) 6.3% 27.7% Full-Time Equivalent positions - - 1.47 2.47 Expenditures by Classification The 2019 operating budget is an increase of 27.7% from the previous year’s budget. The Recreation Programmer position has been added back to the budget. 2019 BUDGET Fund # : Activity # : This department provides all recreational activities to residents of Arden Hills, as well as residents from neighboring communities. To provide recreational activities to residents of Arden Hills. 1. Develop senior programming. 2. Budget constraints. 68% 8% 24% Personnel Services Commodities Contractual Services 38 CITY OF ARDEN HILLS, MINNESOTA Function: Parks and Recreation 101 Activity:Park Maintenance 45200 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 191,823$ 183,904$ 236,200$ 271,480$ Commodities 37,104 26,384 36,100 44,550 Contractual Services 117,868 157,426 168,212 201,940 Total 346,795$ 367,715$ 440,512$ 517,970$ Percent Change 6.0% 19.8% 17.6% Full-Time Equivalent positions - - 2.59 2.82 Expenditures by Classification The 2019 operating budget is an increase of 17.6% from the previous year’s budget. Changes are due to a portion of the new Sr. Engineering Tech being allocated here, $10,000 for Perry Park parking lot and the allocations from the Central Garage and Technology funds have increased. 2019 BUDGET Fund # : Activity # : Responsible for maintenance of City parks and trails as well as administration of the diseased tree/forestry program. This includes maintaining and improving playground and picnic facilities, fertilizing and mowing of grass, maintaining athletic fields, flooding and maintenance of outdoor ice rinks, snow and ice removal, and tree preservation within the parks system of the City. These assets of the City are extensively used by the residents, and improvements must be made to uphold the safety, functionality and beauty the City represents. 1. Continue pathway maintenance. 2. Continue implementing City's Comprehensive Park and Trails plan. 1. Other maintenance concerns coming up and not allowing completion of existing projects. 2. Budget constraints for future and existing projects. 52%9% 39% Personnel Services Commodities Contractual Services 39 2018 PERCENT ORIGINAL OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2018 BUDGET Unallocated 775,121$ 340,000$ 420,000$ 420,000$ 0.0% Totals 775,121 340,000 420,000 420,000 0.0% Total By Classification Personnel Services 0 0 0 0 N/A Commodities 0 0 0 0 N/A Contractual Services 0 0 0 0 N/A Capital Outlay 0 0 0 0 N/A Other Charges 775,121 340,000 420,000 420,000 0.0% Totals 775,121 340,000 420,000 420,000 0.0% Staffing Full-time equivalents 0.00 0.00 CITY OF ARDEN HILLS, MINNESOTA MISCELLANEOUS SUMMARY EXPENDITURE ANALYSIS 2016 2017 2019 2016 ACTUAL 2017 ACTUAL 2018 ORIGINAL BUDGET 2019 ORIGINAL BUDGET 0 200 400 600 800 ThousandsExpenditures 40 CITY OF ARDEN HILLS, MINNESOTA Function: Unallocated 101 Activity:Transfers 49300 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services - - - - Other Charges 775,121 340,000 420,000 420,000 Total 775,121$ 340,000$ 420,000$ 420,000$ Percent Change (-56.1%) 23.5% 0.0% Expenditures by Classification 2019 includes a transfer of $50,000 to fund Equipment Replacement, $50,000 to fund Public Safety Capital, $120,000 to fund EDA activities, and $200,000 to the PIR Fund. 2019 BUDGET Fund # : Activity # : The transfers to other funds budget is utilized to account for the transfer of general fund revenues to other funds within the City financial structure. 1. To build reserves for capital equipment replacement. 2. To subsidize infrastructure improvements. Budget constraints. 100% Personnel Services Commodities Contractual Services Other Charges 41 2018 to 2019 2018 to 2019 2016 2017 2018 2019 Increase Increase SPECIAL REVENUE FUNDS Actual Actual Budget Budget (Decrease) (Decrease) REVENUES Cable TV Fund 136,879$ 113,506$ 105,000$ 108,000$ 3,000$ 2.86% EDA General Activities Fund 69,684 99,309 125,600 123,500 (2,100) ‐1.67% EDA Revolving 2,652 2,601 3,000 ‐ (3,000) ‐100.00% EDA TIF Dist 3 Cottage Villas 74,064 94,086 72,000 104,530 32,530 45.18% EDA TIF Dist #4 Pres Homes 170,205 204,271 150,700 255,400 104,700 69.48% TOTAL REVENUES 453,485$ 513,774$ 456,300$ 591,430$ 135,130$ 29.61% EXPENDITURES Cable TV Fund 112,265$ 113,148$ 158,770$ 172,770$ 14,000$ 8.82% EDA General Activities Fund 72,645 79,904 217,437 130,280 (87,157) ‐40.08% EDA Revolving ‐ ‐ ‐ ‐ ‐ N/A EDA TIF Dist 3 Cottage Villas 1,894 1,549 4,725 2,000 (2,725) ‐57.67% EDA TIF Dist #4 Pres Homes 155,147 185,105 139,525 192,630 53,105 38.06% TOTAL EXPENDITURES 341,951$ 379,706$ 520,457$ 497,680$ (22,777)$ ‐4.38% NET CHANGES IN FUND BALANCE 111,534$ 134,068$ (64,157)$ 93,750$ 157,907$ FUND BALANCE JANUARY 1, 1,125,798$ 1,237,332$ 1,371,400$ 1,487,075$ FUND BALANCE DECEMBER 31 1,237,332$ 1,371,400$ 1,307,243$ 1,580,825$ 42 228 250 251 253 254 Cable TV EDA EDA Revolving TIF #3 TIF #4 Total REVENUES Tax Increments ‐$ ‐$ ‐$ 99,030$ 253,900$ 352,930$ Other Taxes 105,000 ‐ ‐ ‐ ‐ 105,000 Investment Earnings 3,000 3,500 ‐ 5,500 1,500 13,500 Transfers In ‐ 120,000 ‐ ‐ ‐ 120,000 TOTAL REVENUES 108,000$ 123,500$ ‐$ 104,530$ 255,400$ 591,430$ EXPENDITURES Personnel Expenses 61,730$ 42,910$ ‐$ ‐$ ‐$ 104,640$ Supplies and Materials 1,500 400 ‐ ‐ ‐ 1,900 Other Services and Charges 69,540 46,970 ‐ 2,000 192,630 311,140 Capital Expenditures 40,000 40,000 ‐ ‐ ‐ 80,000 TOTAL EXPENDITURES 172,770$ 130,280$ ‐$ 2,000$ 192,630$ 497,680$ NET CHANGES IN FUND BALANCE (64,770)$ (6,780)$ ‐$ 102,530$ 62,770$ 93,750$ FUND BALANCE JANUARY 1, 228,354 346,633 172,387 665,717 73,984 1,487,075 FUND BALANCE DECEMBER 31 163,584$ 339,853$ 172,387$ 768,247$ 136,754$ 1,580,825$ 43 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 228 Activity:Cable TV 41960 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 43,353$ 47,965$ 58,085$ 61,730$ Commodities - 1,285 - 1,500 Contractual Services 68,912 63,898 98,685 69,540 Capital Outlay - - 2,000 40,000 Other Charges - - - - Total 112,265$ 113,148$ 158,770$ 172,770$ Percent Change 0.8% 40.3% 8.8% Full-Time Equivalent positions - - 0.64 0.66 Expenditures by Classification The 2019 budget has increased overall by 8.8%. The $40,000 in Capital Outlay is needed to start updating the audio/video equipment at City Hall. An additional $40,000 will be budgeted in 2020. 2019 BUDGET Fund # : Activity # : This Special Revenue Fund accounts for revenue and expenditures related to cable TV, internet, and other forms of communication. Revenue for this fund comes primarily from cable owner franchise fees. 1. Completion of the transferring of City files to Laserfiche. 2. Maintaining audio equipment in Council chambers. 1. Workloads and budget constraints. 2. Maintaining state-of-the-art equipment for Council meetings and televising. 36% 1%40% 23% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 44 CITY OF ARDEN HILLS, MINNESOTA Function:Economic Development 250 Activity:EDA General 47300 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 42,842$ 33,609$ 70,550$ 42,910$ Commodities 290 290 650 400 Contractual Services 29,513 44,358 66,237 46,970 Capital Outlay - 1,647 80,000 40,000 Other Charges - - - - Total 72,645$ 79,904$ 217,437$ 130,280$ Percent Change 10.0% 172.1% (-40.1%) Full-Time Equivalent positions - - 0.36 0.33 Expenditures by Classification Historically, the revenue to this fund has been primarily excess increment and interest income with transfers from the General Fund. A transfer was made in 2012 and 2013 for the Conduit Debt revenue received in 2011 and 2012 from the Presbyterian Homes project. The tax increment excess funding source expired in 2015. Transfers from the General Fund are now the prime funding source. An administrative charge was established in 2008 and all funds are charged back for overhead costs associated with Administration, Finance and Administrative Services, and Government Building departments in the General Fund. Other costs such as auditing, financial software, IT and insurance have been allocated to this fund also. Capital outlay relates to Gateway Signs. 2019 BUDGET Fund # : Activity # : This Special Revenue Fund accounts for general administration activities that are not specific to any individual Tax Increment Financing (TIF) District, as well as activities associated with the Economic Development Commission and Economic Development Authority. 1. Consider placement and construction of Gateway Signs. 2. Consider the use of TIF District 3 funds for low to moderate housing needs. 3. Review the operating budget and identify a sustainable funding source. 4. Continue to grow and evolve the business retention program. 1. Consistent administration of the City's polices, plan, ordinances, guidelines, statues, etc. 2. Promotion of available industrial property. 33% 36% 31% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 45 CITY OF ARDEN HILLS, MINNESOTA Function:Economic Development 251 Activity:EDA Revolving Loan 47306 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services - - - - Capital Outlay - - - - Other Charges - - - - Total -$ -$ -$ -$ Percent Change 0.0% 0.0% 0.0% Expenditures by Classification There are currently no planned expenditures at this time. Activity in this fund would occur if the Economic Development Authority authorized a loan after an application is made. 2019 BUDGET Fund # : Activity # : This Special Revenue Fund was established to administer economic development loans. The primary revenue source is from investment income. To assist local businesses that meet the loan criteria established by the EDA. 1. The current economy is starting to rebounds and is slowly lending itself to expansion or improvements. 2. Promoting the program to the community businesses. Personnel Services Commodities Contractual Services Capital Outlay Other Charges 46 CITY OF ARDEN HILLS, MINNESOTA Function: Economic Development 253 Activity: TIF #3 Cottage Villas 47305 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services 1,894 1,549 4,725 2,000 Capital Outlay - - - - Other Charges - - - - Total 1,894$ 1,549$ 4,725$ 2,000$ Percent Change (-18.2%) 205.1% (-57.7%) Expenditures by Classification The City no longer has any obligations to pay the developer as of February 1, 2010. Only administrative costs have been planned for 2019. 2019 BUDGET Fund # : Activity # : TIF District No. 3, Cottage Villas Housing, was originally certified as a Housing District on May 10, 1993. This district is located on the east side of Cleveland Avenue, just south of County Road E-2/Cleveland Avenue intersection. This 64 unit Cottage Villas Apartment complex is available for low-moderate income seniors. Originally, this district was set to decertify on December 31, 2009. In December 2009, the City Council extended this district until December 31, 2019, to allow the City the possibility of using these funds for other affordable housing projects within the City. The City entered into a “pay-as-you-go” agreement with Cottage Villas of Arden Hills Limited Partnership on February 28, 1994. The Development Agreement called for the developer to be reimbursed for certain public development activities initially estimated at $834,286. Repayment to the developer would only be from tax increment actually received from the district. Payments were to be 90% of the tax increment received not-to- exceed a total annual payment of $57,557. The City is no longer obligated to make payments after February 1, 2010. Utilize available funds for low to moderate income housing projects. Ensure use of funds is consistent with TIF laws. 100% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 47 CITY OF ARDEN HILLS, MINNESOTA Function: Economic Development 254 Activity:TIF #4 Presbyterian Homes 47308 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services 155,147 185,105 139,525 192,630 Depreciation - - - - Other Charges - - - - Total 155,147$ 185,105$ 139,525$ 192,630$ Percent Change 19.3% (-24.6%) 38.1% Expenditures by Classification Increment was received starting in 2014 and is estimated for 2019. Payments are based on 75% of increment received to the developer and estimated for 2019. The only other charges budgeted are administrative charges. 2019 BUDGET Fund # : Activity # : TIF district No. 4, Presbyterian Homes, was established as a 15 year renewal and renovation district to facilitate the redevelopment of existing senior housing units and replacement of existing nursing home units. The first increment was received in 2014 with the districted expiring on December 31, 2029. Utilize funds for Presbyterian Homes project per the development agreement. Ensure compliance with TIF laws for uses of available funds. 100% Personnel Services Commodities Contractual Services Depreciation Other Charges 48 2018 to 2019 2018 to 2019 2016 2017 2018 2019 Increase Increase CAPITAL PROJECT FUNDS Actual Actual Budget Budget (Decrease) (Decrease) REVENUES Equipmt Bldg & Replacemt Fund 299,201$ 317,265$ 350,000$ 360,000$ 10,000$ 2.86% Park Fund ‐ 6,500 ‐ ‐ ‐ N/A Capital Improvement Fund (PIR)1,404,223 2,873,865 1,220,361 983,670 (236,691) ‐19.40% Public Safety Cap Equip Fund 25,690 24,591 79,000 74,000 (5,000) ‐6.33% TCAAP Capital 148 ‐ ‐ ‐ ‐ N/A TOTAL REVENUES 1,729,262$ 3,222,222$ 1,649,361$ 1,417,670$ (231,691)$ ‐14.05% EXPENDITURES Equipmt Bldg & Replacemt Fund 155,798$ 539,433$ 473,500$ 525,000$ 51,500$ 10.88% Park Fund ‐ ‐ ‐ ‐ ‐ N/A Capital Improvement Fund (PIR)631,073 532,786 4,296,000 810,000 (3,486,000) ‐81.15% Public Safety Cap Equip Fund 47,880 100,215 70,858 73,450 2,592 3.66% TCAAP Capital 151,307 5,872 15,000 15,000 ‐ 0.00% TOTAL EXPENDITURES 986,057$ 1,178,306$ 4,855,358$ 1,423,450$ (3,431,908)$ ‐70.68% NET CHANGES IN FUND BALANCE 743,205$ 2,043,915$ (3,205,997)$ (5,780)$ 3,200,217$ FUND BALANCE JANUARY 1, 2,912,126$ 3,655,331$ 5,699,246$ 2,385,634$ FUND BALANCE DECEMBER 31 3,655,331$ 5,699,246$ 2,493,249$ 2,379,854$ 49 408 409 411 412 413 Equip & Bldg Replacement Parks Capital (PIR) Public Safety Capital TCAAP Capital Total REVENUES Special Assessments ‐$ ‐$ 300,000$ ‐$ ‐$ 300,000$ Intergovernmental ‐ ‐ 308,670 ‐ ‐ 308,670 Charges for Services ‐ ‐ ‐ ‐ ‐ ‐ Investment Earnings ‐ ‐ 75,000 1,000 ‐ 76,000 Miscellaneous 10,000 ‐ 100,000 23,000 ‐ 133,000 Transfers In 350,000 ‐ 200,000 50,000 ‐ 600,000 TOTAL REVENUES 360,000$ ‐$ 983,670$ 74,000$ ‐$ 1,417,670$ EXPENDITURES Supplies and Materials ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Other Services and Charges ‐ ‐ ‐ ‐ ‐ ‐ Capital Expenditures 525,000 ‐ 810,000 73,450 ‐ 1,408,450 Debt Service ‐ ‐ ‐ ‐ 15,000 15,000 TOTAL EXPENDITURES 525,000$ ‐$ 810,000$ 73,450$ 15,000$ 1,423,450$ NET CHANGES IN FUND BALANCE (165,000)$ ‐$ 173,670$ 550$ (15,000)$ (5,780)$ FUND BALANCE JANUARY 1, (382,769) (29,516) 3,004,819 (41,538) (165,362) 2,385,634 FUND BALANCE DECEMBER 31 (547,769)$ (29,516)$ 3,178,489$ (40,988)$ (180,362)$ 2,379,854$ 50 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 408 Activity:Equipment & Building Replacement 48100 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services - - - - Capital Outlay 155,798 539,433 473,500 525,000 Other Charges - - - - Total 155,798$ 539,433$ 473,500$ 525,000$ Percent Change 246.2% (-12.2%) 10.9% Expenditures by Classification Anticipated 2019 expenses included the replacement or addition of a Easement Sewer Cleaning Machine, Camera trailer, Chiller and other equipment (see CIP). 2019 BUDGET Fund # : Activity # : This Capital Fund was created in 2008 with the intent of building a reserve to fund equipment replacement, building improvements, office equipment, and technology improvements. This use of the fund would level future levy spikes caused by acquisition of costly capital expenditures. A one-time transfer of $500,000 was done in 2008 from the General Fund to establish the reserve. Annual transfers from the General Fund and Enterprise Funds provide on-going revenues in addition to interest income. Provide adequate equipment to insure operations and services for the residents of Arden Hills. Budget constraints. 100% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 51 CITY OF ARDEN HILLS, MINNESOTA Function: Parks and Recreation 409 Activity: Parks 45200 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services - - - - Capital Outlay - - - - Other Charges - - - - Total -$ -$ -$ -$ Percent Change 0.0% 0.0% 0.0% Expenditures by Classification There is no budget for this fund in 2019. 2019 BUDGET Fund # : Activity # : This Fund was established for park/trail acquisition and development. Revenue for the Parks Fund comes from developer park dedication fees, contributions, state grants, and investment income. For the past few years, very little new funds have been contributed to this fund. As a result of the lack of new revenue, the balance in this fund is currently at a negative balance and no new projects have been budgeted for. This balance will be replenished either through new park dedication fees or a transfer from the Permanent Revolving Fund. 1. Playground structure replacement. 2. Mounds View High School trail connection. 3. Implementation of a Park Bench program. 1. Securing funding for improvements. 2. Adhering to grant requirements and local matches. 3. Budget constraints. Personnel Services Commodities Contractual Services Capital Outlay Other Charges 52 CITY OF ARDEN HILLS, MINNESOTA Function: Public Works 411 Activity:Capital Improvement (PIR)48500 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - 1,410 - - Contractual Services 516,635 231,736 - - Capital Outlay 114,438 299,640 4,296,000 810,000 Other Charges - - - - Total 631,073$ 532,786$ 4,296,000$ 810,000$ Percent Change (-15.6%) 706.3% (-81.1%) Expenditures by Classification The 2019 projects are listed in the proposed five-year capital improvement plan. 2019 BUDGET Fund # : Activity # : This fund was established to temporarily finance pavement management projects being partially financed by special assessments or for high cost improvements for which bonds have not been issued. In 2006, the Municipal Land and Buildings Fund, Non-Assessable Road Improvement Fund, and Capital Improvements Fund were consolidated into the PIR Fund. 1. To maintain the City's streets and roadways. 2. To maintain City infrastructure. Finding adequate funding resources for the various projects. 100% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 53 CITY OF ARDEN HILLS, MINNESOTA Function: Public Safety 412 Activity:Public Safety Capital Equipment 48120 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$-$-$-$ Commodities ---- Contractual Services ---- Depreciation 47,880 100,215 70,858 73,450 Other Charges ---- Total 47,880$ 100,215$ 70,858$ 73,450$ Percent Change 109.3% (-29.3%)3.7% Expenditures by Classification Expenditures have increased 3.7% based on the numbers provided by LJFD. A transfer from the General Fund has been established in this fund per staff recommendation. 2019 BUDGET Fund # : Activity # : This Capital Fund was created in 1995 with the intent of building a reserve to fund General Fund public safety capital equipment requirements. This use of the fund would level future levy spikes caused by acquisition of costly specialized police and fire capital requirements. Arden Hills pays for a portion (24.5%) of Lake Johanna Fire Department equipment according to a formula which has been updated for 2019, with the balance funded by the other member cities of Shoreview and North Oaks. Provide adequate equipment to insure public safety for the residents of Arden Hills. 1. Budget constraints. 2. Arden Hills is only one member on each of the joint powers boards. Decisions are not always made on what Arden Hills sees as important, but rather the group as a whole. 3. Due to the current economy, revenues may be impacted. 100% Personnel Services Commodities Contractual Services Depreciation Other Charges 54 CITY OF ARDEN HILLS, MINNESOTA Function: Economic Development 413 Activity:TCAAP Capital 41600 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services 136,307 5,872 - - Capital Outlay - - - - Other Charges 15,000 - 15,000 15,000 Total 151,307$ 5,872$ 15,000$ 15,000$ Percent Change (-96.1%) 155.4% 0.0% Expenditures by Classification Since the City’s private development partner pulled out of the project in April of 2009, Ramsey County purchased the property and established a Joint Development Authority (JDA) with the City. Revenues and expenditures are for City costs and future costs are not known at this time, except for $15,000 in interest payable to the PIR Fund. A budget amendment was done in 2014 to reclassify the City’s costs for infrastructure development under the JDA into the TCAAP Capital Fund. An interfund loan was made in 2013 from the PIR to be paid back as the property develops. 2019 BUDGET Fund # : Activity # : This fund was established to account for revenue and expenditure activity related to the City comprehensive re- use planning at the Twin Cities Army Ammunition Plant (TCAAP) site as it relates to infrastructure and re-use. 1. Coordination of the TCAAP redevelopment planning activities while continuing to meet the needs of the City of Arden Hills. 2. Work with Ramsey County through the Joint Development Authority (JDA). 1. Economic conditions. 2. Coordinating with multiple entities/players. 100% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 55 2018 to 2019 2018 to 2019 2016 2017 2018 2019 Increase Increase ENTERPRISE FUNDS Actual Actual Budget Budget (Decrease) (Decrease) REVENUES Licenses and Permits 3,572$ 3,160$ 5,500$ 5,620$ 120$ 2.18% Intergovernmental 85,571 24,655 20,000 24,040 4,040 20.20% Special Assessments 6,280 7,409 2,200 2,000 (200) ‐9.09% Investment Earnings 17,835 32,755 26,500 11,340 (15,160) ‐57.21% Miscellaneous 11,637 23,032 10,000 22,790 12,790 127.90% Charges for Services 5,080,130 4,876,238 4,868,400 5,314,060 445,660 9.15% TOTAL REVENUES 5,205,026$ 4,967,248$ 4,932,600$ 5,379,850$ 447,250$ 9.07% EXPENSES Personnel Expenses 874,139$ 839,960$ 967,125$ 1,068,260$ 101,135$ 10.46% Supplies and Materials 20,751 106,310 38,000 48,200 10,200 26.84% Other Services and Charges 2,600,680 3,050,559 2,968,386 2,863,550 (104,836) ‐3.53% Depreciation 461,270 488,881 475,000 543,650 68,650 14.45% Capital Expenditures ‐ 83,364 4,251,000 1,080,000 (3,171,000) ‐74.59% Debt Service ‐ ‐ ‐ 91,300 91,300 N/A Transfers 230,765 230,765 300,000 300,000 ‐ 0.00% TOTAL EXPENSES 4,187,604$ 4,799,840$ 8,999,511$ 5,994,960$ (3,004,551)$ ‐33.39% NET CHANGES IN FUND BALANCE 1,017,422$ 167,409$ (4,066,911)$ (615,110)$ 3,451,801$ FUND BALANCE JANUARY 1, 16,405,920$ 17,423,342$ 17,590,751$ 20,445,790$ FUND BALANCE DECEMBER 31 17,423,342$ 17,590,751$ 17,774,840$ 20,905,680$ 56 CITY OF ARDEN HILLS, MINNESOTA Function:Public Works 601 Activity:Water 49440 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 287,348$ 282,634$ 320,400$ 355,770$ Commodities 15,872 93,437 30,500 35,500 Contractual Services 1,530,246 1,700,440 1,640,686 1,663,240 Capital Outlay - 83,364 2,826,000 562,500 Other Charges 68,396 68,396 100,000 179,010 Total 1,901,862$ 2,228,272$ 4,917,586$ 2,796,020$ Percent Change 17.2% 120.7% (-43.1%) Full-Time Equivalent positions - - 3.24 3.49 Expenditures by Classification The 2019 operating budget is an increase of 3.2% from the previous year’s adopted budget and a decrease of 43.1% overall with capital outlay and debt service. Currently, capital expenses relate to upgrading a booster station, watermain replacement and a new utility communication system. An operating transfer ($100,000) has also been budgeted to the Equipment, Building, and Replacement Fund. 2019 BUDGET Fund # : Activity # : The Water Utility Fund is a self-sustaining fund, or enterprise fund of the City. The City maintains its own water distribution system. Water is purchased from the City of Roseville, who in turn, purchases water on a wholesale basis from St. Paul Regional Water Services. Metering devices are also maintained to account for usage. 1. Provide a safe and reliable water system for the users. 2. Maintain the water utility infrastructure including pipes, valves, hydrants and towers. 1. Staff time demands on many projects. 2. Aging water system. 3. Increased State and Federal regulations. 13%1% 60% 20%6% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 57 CITY OF ARDEN HILLS, MINNESOTA Function:Public Works 602 Activity:Sanitary Sewer 49490 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 358,231$ 340,181$ 389,800$ 427,470$ Commodities 3,962 11,190 2,500 7,700 Contractual Services 1,151,029 1,428,889 1,334,707 1,259,990 Capital Outlay - - 670,000 312,500 Other Charges 96,870 96,870 126,000 138,290 Total 1,610,091$ 1,877,129$ 2,523,007$ 2,145,950$ Percent Change 16.6% 34.4% (-14.9%) Full-Time Equivalent positions - - 3.81 4.05 Expenditures by Classification The 2019 operating budget is a decrease of 1.8% from the previous year’s adopted budget and an overall decrease of 14.9% with capital outlay and debt service. Capital outlay costs for 2019 are related to sewer lining, lift station rehabilitation and a new utility communication system. An operating transfer ($126,000) has also been budgeted to the Equipment, Building, and Replacement Fund. 2019 BUDGET Fund # : Activity # : The Sanitary Sewer Utility Fund is a self-sustaining fund, or enterprise fund of the City. The maintenance of the sanitary sewer lines and lift stations are the responsibility of the Public Works Department. The maintenance program involves inspections, flushing and cleaning of sewer lines and routine maintenance of the lift stations. Wastewater flows into the Metropolitan Council’s system to be treated. 1. Work to eliminate inflow and infiltration from the sanitary sewer system. 2. Maintain the sanitary sewer so as to provide dependable service for the users. 1. Ground water inflow and infiltration problems. 2. Aging system. 20% 59% 15%6% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 58 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 603 Activity: Recycling 49520 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 17,274$ 17,795$ 19,125$ 32,860$ Commodities - - - - Contractual Services 123,914 130,122 136,829 135,170 Capital Outlay - - - 5,000 Other Charges - - - - Total 141,188$ 147,917$ 155,954$ 173,030$ Percent Change 4.8% 5.4% 10.9% Full-Time Equivalent positions - - 0.23 0.29 Expenditures by Classification The 2019 operating budget is an increase of 10.9% from the previous year’s budget. The changes are primarily due to personnel costs and anticipated bin/cart purchases. 2019 BUDGET Fund # : Activity # : The City contracts with a private company to pick up recycling for residents within the City. The City of Arden Hills participates in a Joint Powers Agreement with Ramsey County to assist with funding the residential curbside recycling program. The County Department of Property Taxation directly places a city recycling fee on residents’ property tax statements. Ramsey County then collects the fees and distributes them to the City with the July and December tax settlements. Charges for recycling costs to residents include all costs associated with recycling including the cooperative spring and fall joint cleanup day effort with the City of Shoreview. Provide efficient and cost effective recycling for the residents of Arden Hills. Budget constraints. 19% 78% 3% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 59 CITY OF ARDEN HILLS, MINNESOTA Function: Public Works 604 Activity:Surface Water Management 49550 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 211,285$ 199,350$ 237,800$ 252,160$ Commodities 918 1,683 5,000 5,000 Contractual Services 256,762 279,990 331,164 348,800 Capital Outlay - - 755,000 200,000 Other Charges 65,499 65,499 74,000 74,000 Total 534,464$ 546,522$ 1,402,964$ 879,960$ Percent Change 2.3% 156.7% (-37.3%) Full-Time Equivalent positions - - 2.47 2.59 Expenditures by Classification The 2019 operating budget is an increase of 5.6% from the previous year’s budget and a decrease of 37.3% overall with capital outlay. The capital outlay budgeted for in 2019 includes a storm water project and the Karth Lake retaining wall. An operating transfer ($74,000) has also been budgeted to the Equipment, Building, and Replacement Fund. 2019 BUDGET Fund # : Activity # : The Surface Water Management Utility Fund is a self-sustaining fund, or enterprise fund of the City. The function of the Surface Water Management (SWM) utility is the collection, treatment and disposition of storm water as well as the maintenance of the storm sewers. The current fee structure is based upon zoning classification and parcel acreage. Collection of these fees is done through the utility billing process. 1. Maintain the storm water system including pipes and ponds in an appropriate manner. 2. Continue to make environmental improvements to the surface water system whenever cost-effectively possible. 1. Budget constraints. 2. Increased State and Federal regulations. 29% 40% 23% 8% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 60 2018 to 2019 2018 to 2019 2016 2017 2018 2019 Increase Increase INTERNAL SERVICE FUNDS Actual Actual Budget Budget (Decrease) (Decrease) REVENUES Investment Earnings 6,512$ 6,116$ 5,000$ ‐$ (5,000)$ ‐100.00% Miscellaneous 22,837 6,711 20,290 ‐ (20,290) ‐100.00% Interfund Services 698,376 798,742 966,091 545,180 (420,911) ‐43.57% TOTAL REVENUES 727,725$ 811,569$ 991,381$ 545,180$ (446,201)$ ‐45.01% EXPENSES Personnel Expenses 110,206$ 29,543$ 53,345$ 41,630$ (11,715)$ ‐21.96% Supplies and Materials 85,553 148,128 148,000 205,000 57,000 38.51% Other Services and Charges 583,810 727,937 794,873 330,680 (464,193) ‐58.40% Capital Expenditures ‐ ‐ ‐ ‐ ‐ N/A TOTAL EXPENSES 779,569$ 905,608$ 996,218$ 577,310$ (418,908)$ ‐42.05% NET CHANGES IN FUND BALANCE (51,844)$ (94,039)$ (4,837)$ (32,130)$ (27,293)$ FUND BALANCE JANUARY 1, 478,951$ 427,107$ 333,069$ 398,592$ FUND BALANCE DECEMBER 31 427,107$ 333,069$ 328,232$ 366,462$ 61 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 725 Activity: Risk Management 49800 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 8,433$ 8,649$ 11,825$ -$ Commodities 205 - - - Contractual Services 378,417 346,271 421,537 33,730 Capital Outlay - - - - Other Charges - - - - Total 387,054$ 354,920$ 433,362$ 33,730$ Percent Change (-8.3%) 22.1% (-92.2%) Full-Time Equivalent positions - - 0.10 - Expenditures by Classification Will discontinue the entry for employee benefits to this fund as it had no effect on the financial statements. Will continue to accumulate funds to cover potential future insurance claims. 2019 BUDGET Fund # : Activity # : This Fund was established to pool dividends received from the League of Minnesota Cities for positive claims experience. This fund tracks dividend revenues and deductible costs for claims. The goal of this fund is to build a fund balance that would allow the City to increase deductible limits in order to reduce premium costs. Dividends received from the health insurance Co-op are also deposited in this fund to use for employee wellness activities and to supplement the City’s contribution to health/dental insurance. 1. Cover deductible costs on claims. 2. Establish employee Wellness programs to minimize health insurance costs. Maintain the proper level of insurance coverage and deductibles to assure the best possible coverage at the lowest possible cost. 100% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 62 CITY OF ARDEN HILLS, MINNESOTA Function: Public Works 726 Activity: Engineering 49600 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 87,918$ 5,065$ 15,120$ 15,920$ Commodities - - - - Contractual Services 17,599 142,945 120,961 42,500 Depreciation - - - - Other Charges - - - - Total 105,518$ 148,010$ 136,081$ 58,420$ Percent Change 40.3% (-8.1%) (-57.1%) Full-Time Equivalent positions - - 0.11 0.11 Expenditures by Classification This was a new fund in 2012. Previously City Engineer services were provided by the City of Roseville. The budgeted costs in this department are comparable to the engineering contract the City previously held with Roseville. The costs are charged back to the other funds based on usage per fund, as was previously done when contracting with Roseville. 2019 BUDGET Fund # : Activity # : The Engineering Fund is a self-sustaining fund, or internal service fund of the City. The Assistant Engineer performs work on various City projects, reviews development plans, represents the City at various meetings on projects which are County or State led. Detailed records are kept of time and the costs are charged out to various projects, escrow accounts or City departments. 1. Provide Engineering services to the City. 2. Look out for the City's best interests in projects involving multiple jurisdictions. 3. Provide review of new developments and projects. Provide cost effective services vs. using an independent contractor. 27% 73% Personnel Services Commodities Contractual Services Depreciation Other Charges 63 CITY OF ARDEN HILLS, MINNESOTA Function:Public Works 727 Activity:Central Garage 49700 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 7,596$ 9,136$ 20,600$ 20,880$ Commodities 74,306 138,051 148,000 175,000 Contractual Services 58,695 103,659 85,388 70,270 Capital Outlay - - - - Other Charges - - - - Total 140,597$ 250,846$ 253,988$ 266,150$ Percent Change 78.4% 1.3% 4.8% Full-Time Equivalent positions - - 0.16 0.16 Expenditures by Classification This was a new fund in 2013. Previously these services were split into all five public works departments, Streets, Parks, Water, Sanitary Sewer, and Surface Water Management. Setting up one fund to manage these costs is more effective and will save administrative time. The total impact is the same as if budgeting these costs across each individual fund. 2019 BUDGET Fund # : Activity # : The Central Garage and Equipment Fund is a self-sustaining fund, or internal service fund of the City. The Public Works Department works on Streets, Parks, Water, Sanitary Sewer, and Surface Water Management. All costs are compiled in this fund and charged out to the departments based on usage. 1. Maintain cost effective control of multi-purpose department. 2. Manage costs involving multiple departments. 1. Aging equipment. 2. Balance the Public Works Department needs with available funds. 3. Managing an effective cost allocation structure. 8% 66% 26% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 64 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 728 Activity:Technology 49900 Activity Scope Objectives Issues Budget Commentary 2016 2017 2018 2019 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 6,259$ 6,694$ 5,800$ 4,830$ Commodities 11,042 10,077 - 30,000 Contractual Services 129,099 135,062 166,987 184,180 Capital Outlay - - - - Other Charges - - - - Total 146,400$ 151,833$ 172,787$ 219,010$ Percent Change 3.7% 13.8% 26.8% Full-Time Equivalent positions - - 0.05 0.04 Expenditures by Classification This was a new fund in 2013. Previously these services were split into all departments. Setting up one fund to manage these costs is more effective and will save administrative time. The total impact is the same as if budgeting these costs across each individual fund. 2019 BUDGET Fund # : Activity # : The Technology Fund is a self-sustaining fund, or internal service fund of the City. All departments use technology. All costs are compiled in this fund and charged out to the departments based on usage. 1. Maintain cost effective control of multi-purpose department. 2. Manage costs involving multiple departments. 1. Aging equipment. 2. Balance department needs with available funds. 3. Managing an effective cost allocation structure. 2%14% 84% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 65 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2018-066 A RESOLUTION SETTING THE FINAL LEVY FOR TAXES PAYABLE IN 2019 BE IT RESOLVED by the Arden Hills City Council that the following proposed sums of money be levied for levy year 2018, payable in 2019 upon taxable property in said City of Arden Hills for the following purposes: CERTIFIED LEVY AMOUNT General Fund $3,938,420 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10th DAY OF DECEMBER, 2018. __________________________________________ DAVID GRANT, MAYOR ATTEST: _______________________________________ JULIE HANSON, CITY CLERK CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2018-067 RESOLUTION ADOPTING THE 2019 BUDGET WHEREAS, the City Administrator has prepared an annual budget and the City Council has met several times for the purpose of discussing the 2019 budget; and WHEREAS, Chapter 275, Section 065 of Minnesota Statutes requires that the City hold a public hearing to adopt a budget; and WHEREAS, The City Council held a Truth-in-Taxation public hearing on December 10, 2018, to discuss the 2019 budget and has concluded the budget as prepared is appropriate. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that the attached 2019 budget be adopted and approved: Revenues and Expenditures and Transfers In Transfers Out Taxes 3,919,750$ General Gov't 1,259,830$ Licenses & Permits 443,020 Public Safety 2,221,950 Intergovernmental 153,220 Street Maintenance 719,300 Charges for Service 683,300 Parks Maintenance 517,970 Fines & Forfeits 30,420 Recreation 340,540 Special Assessments 1,220 Contingency/Reserves - Miscellaneous 61,690 Transfers 420,000 Total General Fund 5,292,620$ Total General Fund 5,479,590$ Special Revenue Funds 591,430 (Cable, EDA)497,680 Debt Service Funds - (G.O. Bonds)- Capital Project Funds 1,417,670 (Public Safety Cap., Cap Improve, Equip & Bldg Replace, Park Capital) 1,423,450 Subtotal Gov't Funds 7,301,720$ Subtotal Gov't Funds 7,400,720$ Internal Service Funds 545,180 (Risk Mgmt, Eng, Tech, Central Garage)577,310 Enterprise Funds 5,379,850 (Water, Sewer, Recycling, Surface Water)5,994,960 TOTAL FUNDS 13,226,750$ TOTAL FUNDS 13,972,990$ PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10th DAY OF DECEMBER, 2018. ____________________________________ DAVID GRANT, MAYOR ATTEST: _______________________________________ JULIE HANSON, CITY CLERK