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Home My WebLink About01-28-19-R Bench Handout CONSENT ITEM—7J 'It -AI�EN,HILLS MEMORANDUM DATE: January 28, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, City Clerk SUBJECT: Cancellation of the February 11, 2019 Regular City Council Meeting Budgeted Amount: Actual Amount: Funding Source: Council Should Consider Approval of cancellation of the February 11, 2019, regular City Council meeting. Backp_round City Council has traditionally cancelled a meeting if there are no items requiring timely action by the Council. Staff has confirmed there are no items requiring action at this time and recommends consideration of cancellation of the above-referenced meeting. Page 1 of 1 Mayor: Address: David Grant 1245 W Highway 96 Arden Hills MN 55112 Councilmembers: --A DEN HILLS Phone: Brenda Holden 651-792-7800 Fran Holmes Regular City Council Dave McClung Agenda Website; www.cityofardenhills.org Steve Scott January 28, 2019 7:00 p.m. City Hall City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well-maintained infrastructure, fiscal soundness, and our long-standing tradition as a desirable City in which to live, work, and play. CALL TO ORDER 1. APPROVAL OF AGENDA 2. PUBLIC INQUIRIES/INFORMATIONAL This is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting. 3. RESPONSE TO PUBLIC INQUIRIES 4. PUBLIC PRESENTATIONS 4.A. Twin Cities North Chamber Update John Connelly, Twin Cities North Chamber of Commerce Documents: MEMO.PDF 5. STAFF COMMENTS 5.A. Rice Creek Commons (TCAAP)And Joint Development Authority(JDA) Update Dave Perrault, City Administrator Documents: MEMO.PDF 6. APPROVAL OF MINUTES 7. CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. 7.A. Motion To Approve Claims And Payroll Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst Documents: MEMO.PDF 7.13. Motion To Approve Planning Case 18-027 - Site Plan Review For A Sign Standard Adjustment- Land O' Lakes Mike Mrosla, City Planner Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF 7.C. Motion To Approve Ordinance 2019-001 Amending 2019 Fee Schedule And Authorize Publication Of Summary Ordinance (TCAAP Planning Fee) Dave Perrault, City Administrator Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 7.D. Motion To Approve Purchase Of Easement Machine Sue Polka, Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF 7.E. Motion To Approve MNSPECT Contract For Inspection Services Dave Perrault, City Administrator Documents: MEMO.PDF ATTACHMENT A.PDF 7.F. Motion To Authorize Purchase Of Two 2019 Ford F-150's Sue Polka, Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENTS A AND B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF 7.G. Motion To Approve Purchase Of Milling Machine Attachment Sue Polka, Public Works Director Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 7.H. Motion To Approve Amendment To Proposal For Engineering Services With HR Green, Inc. Sue Polka, Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 7.1. Motion To Approve Payment No. 2 And Change Order No. 1 - VEIT&Company, Inc. - Old Snelling Avenue Bridge Replacement Project Sue Polka, Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF 8. PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. 9. PUBLIC HEARINGS 10. NEW BUSINESS 11. UNFINISHED BUSINESS 12. COUNCIL COMMENTS 13. AGENDA ITEMS 14. COUNCIL/STAFF COMMENTS 15. PUBLIC PRESENTATIONS Public inquiries/informational is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council,please state your name and address for the record,and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council,we ask that individuals limit their comments to three(3) minutes. Written documents may be distributed to the Council prior to the meeting,or as bench copies, to allow a more timely presentation. 16. TCAAP 17. PRESENTATION ADJOURN PUBLIC PRESENTATIONS—4A ,-iIZEN HILLS MEMORANDUM DATE: January 28, 2019 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Twin Cities North Chamber of Commerce Update Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A John Connelly, Twin Cities North Chamber of Commerce President, will be at the January 28, 2019, City Council meeting to provide an update and answer questions. STAFF COMMENTS— 5A ,-AI�EN HILLS MEMORANDUM DATE: January 28, 2019 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Rice Creek Commons (TCAAP) and Joint Development Authority(JDA) Update Budgeted Amount: Actual Amount: Funding Source: A verbal update will be provided at the City Council meeting. Page 1 of 1 CONSENT ITEM 7A AVEN� HILLS -1 MEMORANDUM DATE: January 28, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director Pang Silseth,Accounting Analyst SUBJECT: Claims & Payroll Budgeted Amount: Actual Amount: Funding Source: NA NA NA Council Should Consider the Following Options: A. Approve Claims and Payroll Or B. Reject Claims and Payroll Supporting Documents: Payroll 2019 Payroll#2 ...................................................................... $ 86,774.83 Total Payroll $ 86,774.83 Accounts Payable Claims Through 01/25/2019 Paid Claims---01/12/2019 through 01/25/2019 (Check Nos. 48172-48205 and ACH Checks) .................................... $ 1,184,736.78 Total Accounts Payable $1,184,736.78 Total Claims $1,271,511.61 Page 1 of 1 CITY OF ARDEN HILLS PAYROLL#2 CHECKS DATED: 01/25/19 Biweekly: 01/05/19 - 01/18/19 EMPLOYEE DEDUCTIONS I AMT. I CITY BENEFIT Payment Method FIT 1 5,441.041 EFT SIT 2,707.73 EFT FICA Oasdi 4,048.90 4,048.90 EFT FICA Medicare 946.96 946.96 EFT TOTAL TAXES 1 13,144.631 4,995.86 Health Premium 1 1,657.30 0.00 A/P Check* Dental Premium 1 244.261 0.00 A/P Check* FSA Health Care Reimb. 1 0.00 A/P Check* FSA Dependent Care Reimb. 1 208.33 A/P Check* TOTAL FLEXIBLE SPENDING 1 2,109.891 0.00 HSA Health Saving 258.33 137.50 Health Care Savings Plan-Retirement EFT Health Care Savings Plan-2% 459.55 EFT Health Care Savings Plan-4% 418.98 EFT TOTAL HEALTH SAVINGS 1 1,136.861 137.50 PERA 4,013.39 4,630.86 EFT 1CMA 1,890.74 367.38 EFT Central Pension Fund-Union 614.40 A/P Check" MN State Retirement System 489.84 EFT TOTAL RETIREMENT 1 7,008.371 4,998.24 IUOE 49 Dues (Union) 140.00 A/P Check* LTD/STD Insurance 0.00 A/P Check* PERA Life Insurance 24.00 A/P Check* Life/Addl/Dep Life 81.75 0.00 A/P Check* UNUM 19.51 A/P Check* AFLAC 52.00 EFT TOTAL VOLUNTARY 317.261 0.00 Total Employee Deductions 23,717.01 Net Payroll 0.00 Direct Deposit 44,5.32.15 EFT Gross Payroll Tie-Out 76,643.23 STD/LTD Gross-U Plus City Paid Benefit 10,131.60 ICMA Benefit Held 0.00 TOTAL PAYROLL COST 86,774.83 FICA TIE-OUT Gross Payroll 76,643.23 Less Total FSA 2,109.89 Plus Employer Match ICMA 0.00 Plus ICMA Benefit Held 0.00 Net P/R Subject to FICA 74,533.34 FICA Oasdi ad),6.20% 4,048.90 FICA Medicare a),1.45% 946.96 Note:Federal and State Payroll Tax obligations are satisfied by means of utilizing the °Taxtel" Electronic Tax Deposit Service.Trans- fers are typically made two business days after the payroll date. *A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. Accounts Payable Checks by Date - Detail by Check Date User: pang.silseth Printed: 1/24/2019 12:56 PM ----A EN ]HILLS Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference ACH 0225 Lillie Suburban Newspapers 01/25/2019 000173.123118 Ordinance 2018-004 Ordinance 2018-004 20.13 Total for this ACH Check for Vendor 0225: 20.13 ACH 0292 Oxygen Service Company,Inc. 01/25/2019 03424179 December Rental December Rental 23.56 Total for this ACH Check for Vendor 0292: 23.56 ACH 0478 Truck Utilities Mfg.Company Inc. 01/25/2019 0332712 F350 Liftgate F350 Liftgate 5,470.00 Total for this ACH Check for Vendor 0478: 5,470.00 ACH 0922 North Suburban Access Corporation 01/25/2019 2018-170 Monthly Contract-December 18 257.40 2018-176 4th Qtr 2018 Webstreaming 745.08 Total for this ACH Check for Vendor 0922: 1,002.48 ACH 1252 Campbell Knutson-Attorneys at Law 01/25/2019 3231G-1218 December Legal Services 46.50 3231 G-1218 December Legal Services 1,391.55 3231G-1218 December Legal Services 2,063.30 Total for this ACH Checl<for Vendor 1252: 3,501.35 ACH 3096 Auto Plus 01/25/2019 39186986 Parks Supplies Parks Supplies 24.38 Total for this ACH Check for Vendor 3096: 24.38 ACH 5493 Jolene Trauba 01/25/2019 01142019 Expense Reimbursement Expense Reimbursement 11.99 Total for this ACH Check for Vendor 5493: 11.99 ACH 5592 NovaCare Rehabilitation 01/25/2019 843132179 Employment Physical Employment Physical 110.00 Total for this ACH Check for Vendor 5592: 110.00 ACH 6129 Fast Signs 01/25/2019 204-50112 Name Plate Name Plate 25.49 Total for this ACH Check for Vendor 6129: 25.49 ACH 0319 City of Roseville 01/25/2019 0225528 Booster Station Improvements Booster Station Improvement; 144,269.10 0225529 4th Qtr 2018 Water 4th Qtr 2018 Water 187,559.35 AP Checks by Date-Detail by Check Date(1/24/2019 12:56 PM) Page 1 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for this ACH Check for Vendor 0319: 331,828.45 ACH 7506 Presbyterian Homes of Arden Hills,LLC 01/25/2019 2018-02 TIF 2nd Half 2018 TIF 2nd Half 2018 114,256.13 Total for this ACH Check for Vendor 7506: 114,256.13 ACH 0189 Gopher State One-Call,Inc. 01/25/2019 9000175 2019 Facility Operator Fee 2019 Facility Operator Fee 16.67 9000175 2019 Facility Operator Fee 2019 Facility Operator Fee 16.67 9000175 2019 Facility Operator Fee 2019 Facility Operator Fee 16.66 Total for this ACH Checl<for Vendor 0189: 50.00 ACH 0192 Grainger,Inc 01/25/2019 9048817069 Garage Supplies Garage Supplies 162.06 9050083808 Garage Supplies Garage Supplies 111.84 9060860997 Water Supplies Garage Supplies 55.88 Total for this ACH Check for Vendor 0192: 329.78 ACH 0210 Kath Fuel Oil Service 01/25/2019 644078 Garage Supplies Garage Supplies 51.54 Total for this ACH Check for Vendor 0210: 51.54 ACH 0292 Oxygen Service Company,Inc. 01/25/2019 08225495 Rental Rental 412.88 Total for this ACH Check for Vendor 0292: 412.88 ACH 0320 Health Partners 01/25/2019 86901584 Premiums-February 2019 Premiums-February 2019 1,007.77 Total for this ACH Check for Vendor 0320: 1,007.77 ACH 0381 ICMA Retirement Corporation 01/25/2019 42281 Q1 2019 Plan Fee Q1 2019 Plan Fee 250.00 Total for this ACH Check for Vendor 0381: 250.00 ACH 0382 ICMA Retirement Trust- 106944 01/25/2019 PR Batch 00200.01.20191CMA Employcr Pcrcc PR Batch 00200.01.20191CN 367.38 PR Batch 00200.01.2019 ICMA Employee Perce PR Batch 00200.01.20191CN 318.40 Total for this ACH Check for Vendor 0382: 685.78 ACH 0387 ICMA Retirement Trust-#302482 01/25/2019 PR Batch 00200.01.2019 ICMA Employee Dedu PR Batch 00200.01.20191CN 1,336.54 PR Batch 00200.01.2019 ICMA Employee Perce PR Batch 00200.01.2019 IC1V 235.80 Total for this ACH Check for Vendor 0387: 1,572.34 ACH 0706 Certified Laboratories Inc. 01/25/2019 3394264 Garage Supplies Garage Supplies 351.09 3398551 Garage Supplies Garage Supplies 507.67 Total for this ACH Check for Vendor 0706: 858.76 ACH 0750 Verizon Wireless 01/25/2019 9821773726 01/08-02/07 01/08-02/07 105.03 9822012638 01/11-02/10 1,250.48 AP Checks by Date-Detail by Check Date(1/24/2019 12:56 PM) Page 2 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for this ACH Check for Vendor 0750: 1,355.51 ACH 0761 Electric Pump,Inc 01/25/2019 0064575-IN Liftstation Repair Liftstation Repair 4,230.43 0064576-IN Liftstation Repair Liftstation Repair 1,019.45 Total for this ACH Check for Vendor 0761: 5,249.88 ACH 0940 Zee Medical Services 01/25/2019 54050502 First Aid Supplies First Aid Supplies 129.10 54050502 First Aid Supplies First Aid Supplies 59.20 Total for this ACH Checl<for Vendor 0940: 188.30 ACH 1223 Adam's Pest Control,Inc. 01/25/2019 2740965 Pest Control-January Pest Control-January 66.29 Total for this ACH Check for Vendor 1223: 66.29 ACH 1408 Supply Solutions LLC O1/25/2019 21290 City Hall Supplies City Hall Supplies 206.51 Total for this ACH Check for Vendor 1408: 206.51 ACH 1785 EcoEnvelopes LLC O1/25/2019 1732 Jan 19 UB Processing Jan 19 UB Processing 397.81 1732 Jan 19 UB Processing Jan 19 UB Processing 397.80 1732 Jan 19 UB Processing Jan 19 UB Processing 397.80 Total for this ACH Check for Vendor 1785: 1,193.41 ACH 2490 Core&Main,LP 01/25/2019 J985801 Water Supplies Water Supplies 5,698.31 K025061 Water Supplies Water Supplies 1,588.56 Total for this ACH Check for Vendor 2490: 7,286.87 ACH 4889 CommunityFootworks 01/25/2019 01022019 Januay Foot Clinic Januay Foot Clinic 252.00 Total for this ACH Check for Vendor 4889: 252.00 ACH 5596 Jamar Company 01/25/2019 525329 Sewer Supplies 66.00 525329 Water Supplies 33.00 Total for this ACH Check for Vendor 5596: 99.00 ACH 6060 Batteries Plus 01/25/2019 P10197004 City Hall City Hall 287.40 P10249751 Garage Supplies Garage Supplies 87.80 Total for this ACH Check for Vendor 6060: 375.20 ACH 7084 OmniSite 01/25/2019 64217 2019 Wireless Service 2019 Wireless Service 263.90 Total for this ACH Check for Vendor 7084: 263.90 ACH 8032 Pace Analytical Field Svc 01/25/2019 1219-1429 January 2019 Water Survey January 2019 Water Survey 660.75 AP Checks by Date-Detail by Check Date(1/24/2019 12:56 PM) Page 3 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for this ACH Check for Vendor 8032: 660.75 ACH 8870 Chet's Shoes 01/25/2019 40358 PW Boots PW Boots 1,050.00 40491 PW Boots 175.00 Total for this ACH Check for Vendor 8870: 1,225.00 ACH Al HY A-1 Hydraulic Sales&Service 01/25/2019 0118139-IN Garage Supplies Garage Supplies 98.94 Total for this ACH Check for Vendor A 1 HY: 98.94 ACH CANON Canon Financial Services Inc. 01/25/2019 19619502 Copier-Feb 19 Copier-Feb 19 1,215.08 19619502 Copier-Feb 19 Copier-Feb 19 214.42 Total for this ACH Check for Vendor CANON: 1,429.50 ACH FPTC Flexible Pipe Tool Company 01/25/2019 23281 Recirculation Kit Install and Hose Repair Recirculation Kit Install and 1 6,090.60 Total for this ACH Check for Vendor FPTC: 6,090.60 ACH JOHC Johnson Controls 01/25/2019 1-83689168760 2019 HVAC Service Agreement 2019 HVAC Service Agreeme 4,911.00 1-83689589020 2019 Fire Inspection&Roe Monitoring Service. 2019 Fire Inspection&Roc N 1,860.00 Total for this ACH Check for Vendor JOHC: 6,771.00 ACH NWFS Northeast Youth&Family Services 01/25/2019 01302019 2019 Contribution 2019 Contribution 16,282.00 Total for this ACH Check for Vendor NWFS: 16,282.00 48172 10287 Steve and Susan Campbell 01/25/2019 01072019 Refund-Driver Safety Class Refund-Driver Safety Class 40.00 Total for Check Number 48172: 40.00 48173 DEED Dept of Employment&Econ Dev 01/25/2019 12493451 4th Qtr Expense 4th Qtr Expense 298.72 12493451 4th Qtr Expense 4th Qtr Expense 398.30 12493451 4th Qtr Expense 4th Qtr Expense 179.23 12493451 4th Qtr Expense 4th Qtr Expense 19.91 12493451 4th Qtr Expense 4th Qtr Expense 298.72 12493451 4th Qtr Expense 4th Qtr Expense 398.30 Total for Check Number 48173: 1,593.18 48174 9045 Happy Feet Dance Company 01/25/2019 12152018 Fall Dance Lessons Fall Dance Lessons 1,930.50 Total for Check Number 48174: 1,930.50 48175 1862 HGA 01/25/2019 194354 City Hall Assessment December 18 City Hall Assessment Decemt 398.00 Total for Check Number 48175: 398.00 48176 10218 FIR Green Inc. 01/25/2019 123880 Utility Monitoring-December Utility Monitoring-December 200.00 AP Checks by Date-Detail.by Check Date(1/24/2019 12:56 PM) Page 4 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 123880 Utility Monitorinb December Utility Monitoring-December 200.00 Total for Check Number 48176: 400.00 48177 3950 Minnesota Department of Transportation 01/25/2019 519559 Water main&frontage road construction TH 10 Water main&frontage road c 568,808.34 Total for Check Number 48177: 568,808.34 48178 10286 Minnesota Occupational Health 01/25/2019 306215 Employment Drug Screen&Exam Employment Drug Screen&I 126.00 306215 Employment Drug Screen&Exam Employment Drug Screen&1 62.00 Total for Check Number 48178: 188.00 48179 10279 Neofunds 01/25/2019 6418.123018 Postage Postage 1,032.00 Total for Check Number 48179: 1,032.00 48180 10216 Northwest Asphalt,Inc 01/25/2019 R-010111-000 P7 2018 PMP-Payment 7 2018 PMP-Payment 7 -3,515.12 R-010111-000 P7 2018 PMP-Payment 7 2018 PMP-Payment 7 66,554.50 R-010111-000 P7 2018 PMP-Payment 7 2018 PMP-Payment 7 3,748.00 Total for Check Number 48180: 66,787.38 48181 0155 Office of MN IT Services 01/25/2019 W 18120582 December Phone Services December Phone Services 778.15 Total for Check Number 48181: 778.15 48182 1208 Premium Waters,Inc 01/25/2019 610207-12-18 December Water December Water 6.00 613317-12-18 December Water December Water 203.76 Total for Check Number 48182: 209.76 48183 0811 Ramsey County 01/25/2019 FLEET-000452 Fuel December 2018 Fuel December 2018 2,942.91 PUBW-017583 Aggregate Material-Rocks Aggregate Material-Rocks 831.65 Total for Check Number 48183: 3,774.56 48184 0327 Staples Business Advantage 01/25/2019 3400224471 Office Supplies Office Supplies 5.39 3400224471 Office Supplies Office Supplies 45.57 Total for Check Number 48184: 50.96 48185 0925 T-Mobile 01/25/2019 841463567.1218 December Service December Service 28.70 Total for Check Number 48185: 28.70 48186 6555 TKDA Inc. 01/25/2019 002018005406 County Rd F Watermain-December 2018 County Rd F Watermain-Dece 90.49 Total for Check Number 48186: 90.49 48187 9755 Verizon Networkfleet Inc 01/25/2019 OSV000001649874 December Service December Service 322.15 AP Checks by Date-Dctail by Check Date(1/24/2019 12:56 PM) Pagc 5 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for Check Number 48187: 322.15 48188 10288 Brian Weber 01/25/2019 01072019 Refund-Warming House Rental Refund-Warming House Rent 40.00 Total for Check Number 48188: 40.00 48193 0811 Ramsey County 01/25/2019 PUBW-017585 Road Salt Road Salt 11,192.49 Total for Check Number 48193: 11,192.49 48194 0131 Beisswenger's How-To Store 01/25/2019 119844 Garage Supplies Garage Supplies 12.87 120120 Garage Supplies Garage Supplies 11.45 120413 Park Supplies Garage Supplies 3.87 121352 Park Supplies Garage Supplies 11.92 121459 Park Supplies Garage Supplies 18.83 122176 Park Supplies Garage Supplies 22.69 Total for Check Number 48194: 81.63 49195 1033 Comcast 01/25/2019 44271.0119 Cable 1/21-2/20 Cable 1/21-2/20 6.29 Total for Check Number 48195: 6.29 48196 10244 Comcast Business Inc. 01/25/2019 74699928 January Service January Service 487.61 Total for Check Number 48196: 487.61 48197 10285 Steven Cook 01/25/2019 01232019 Domain Transfer Domain Transfer 100.00 Total for Check Number 48197: 100.00 48198 0390 INT'L Union Operating Engineers-Union D 01/25/2019 01072019IUOE Jan 2019&Dec 2018-Gebauer Dues Jan 2019&Dec 2018-Gebaue 315.00 Total for Check Number 48198: 315.00 48199 0222 League of Minnesota Cities 01/25/2019 287494 Safety&Loss Workshop-.1 Hanson&J Trauba Safety&Loss Workshop-J Hz 40.00 Total for Check Number 48199: 40.00 48200 5322 MBPTA-C/O Julie Hultman 01/25/2019 01232019 2019 Membership 2019 Membership 100.00 Total for Check Number 48200: 100.00 48201 ASSM Metro Cities 01/25/2019 78 2019 Dues 2019 Dues 4,118.00 Total for Check Number 48201: 4,118.00 48202 5443 Metro Products,Inc. 01/25/2019 140513 Water Supplies Water Supplies 28.11 Total for Check Number 48202: 28.11 AP Checks by Date-Dctail by Check Date(1/24/2019 12:56 PM) Page 6 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 48203 6748 Reliance Standard 01/25/2019 G1,154938.0219 February 19 Premium February 19 Premium 1,436.38 Total for Check Number 48203: 1,436.38 48204 5497 SCHWAAB, INC 01/25/2019 CO24180 Date Stamp Date Stamp 72.75 Total for Check Number 48204: 72.75 48205 10271 MN PEW 01/25/2019 808846 February 19 Premiums February 19 Premiums 9,698.88 Total for Check Number 48205: 9,698.88 Total for 1/25/2019: 1,184,736.78 ReportTotal(68 checks): 1,184,736.78 AP Chccks by Date-Detail by Check Date(1/24/2019 12:56 PM) Page 7 CONSENT ITEM— 7B 'It �-iIZEN�HILLS MEMORANDUM DATE: January 28, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Mike Mrosla, City Planner SUBJECT: Planning Case #18-027 Applicant: Land O'Lakes Property Location: 4001 Lexington Avenue North Request: Site Plan Review— Sign Standard Adjustment Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider the Following: Motion to approve Planning Case 18-027 for a Site Plan Review for a Sign Standard Adjustment for Land O' Lakes,based on the findings of fact and the submitted plans, as amended by the eight (8) conditions of approval in the January 28, 2019 Report to the City Council. Background Sign Source has submitted an application for a Sign Standard Adjustment via Site Plan Review on behalf of Land O' Lakes. The Applicant is requesting a Sign Standard Adjustment that would allow for a deviation from the Sign Code to increase the permitted size of freestanding monument and auxiliary signs. This report includes the terms "sign area" and "sign copy area." To clarify between the two terms, "sign area" is defined as the area encompassing the sign face or sign structure, while "sign copy area" is defined as the area around the words or graphics on the sign. Land O' Lakes' corporate campus consists of 47 acres and includes three buildings, including a recently completed -150,000 square foot office building addition. With the completion of the office building and new parking lot configuration the Applicant is requesting to replace and add additional auxiliary directional signs. In addition, the Applicant is requesting to replace the two (2) freestanding monument signs located adjacent to County Road F West and Lexington Avenue North. All of the existing signs onsite are considered legal non-conforming as they exceed the sign area permitted in Sign District 6. City of Arden Hills City Council Meeting for January 28,2019 P:IPlannin&lanning Cases12018W 18-027-Land O'Lakes-Site Plan Review-Sign Standard Adjustment Page 1 of 5 Proposed Auxiliary Existing Auxiliary LO nd O'Le6�y,,„ 1 ■• Y. Auxiliary Location: Sign District 6 Existing Auxiliary Sign Proposed Auxiliary Sign Standards Copy Area Area County Road F West 6 sf 12.50 sf 24 sf As shown in the table approve the Applicant is requesting flexibility to deviate from the permitted six (6) square feet and increase the sign area to 24 square feet. The existing signs are six (6) feet in height and have a width of four (4) feet. The proposed signs would have the same dimensions as the existing signs. The difference is the proposed signs are more of a monument style, while the existing signs have a gap between the ground and the bottom of the sign area. Two (2) of the proposed signs are located internal to the corporate campus and two (2) are located at the far eastern and western access points adjacent to County Road F West. The image below depicts the location of the proposed auxiliary signs (Signs C, D, H and I). : e T hiwest Parking - rid eg P g JUL W.�st Parkin mar I 0HUM!a tHht1 Hf{HffHHIH+H+H+HW-°° 9 P K� P O a Wa6/aoae City of Arden Hills City Council Meeting for January 28,2019 P:IPlanninglPlanning Cases 120ffPC 18-027-Land O Lakes-Site Plan Review-Sign Standard Adjustment Page 2 of 5 The Applicant is requesting to increase both the total sign area and the sign copy area to add additional site details to the signs. The signs would provide directions to the numerous buildings onsite, employee parking and delivery areas. The signs are designed to complement the architecture of the new office building and are constructed of steel and aluminum. The proposed signs are not illuminated and as a condition of approval any future illumination of the signs shall be external and approved by planning staff. The Applicant is also requesting to replace the existing monument signs located along County Road F West at Innovation Way and at their existing eastern access along Lexington Avenue North. As previously stated the subject property is located in Sign District 6,where each property is allowed one freestanding monument sign measuring up to 45 square feet in area not to exceed 12 feet in height. For properties that front more than one public street, an additional freestanding sign may be permitted for each street front provided that each additional freestanding sign area does not exceed half the size of the maximum sign area allowed for a freestanding sign area in the underlying sign district or 22.5 square feet. Existing Freestanding Monument Proposed Freestanding Monument @ LAND MAKES,MC. Building A-Main Entrance - I South Parking CORPORATE OFFICE VISITOR'S DRIVE 4001 Lexington Avenue North Freestanding Sign District 6 Existing Proposed Proposed Monument Freestanding Sign Freestanding Sign Freestanding Freestanding Sign Location: Area Copy Area Sign Area Copy Area Lexington Ave 22.5 sf 30.03 sf 60 sf 15 sf County Road F 22.5 sf 30.03 sf 60 sf 20 sf The existing freestanding signs don't conform to the Sign District 6 standards as shown in the table above. The Applicant is requesting flexibility to further deviate from the permitted 22.5 square feet and increase the sign area to 60 square feet. The existing signs are four (4) feet tall and 13 feet wide. The proposed signs are six (6) feet tall and 10 feet wide. The signs are designed to complement the architecture onsite and match the design of the proposed auxiliary signs. The proposed signs are not illuminated and as a condition of approval any future illumination of the signs shall be external and approved by planning staff. The Applicant is requesting to increase the overall sign area, however, the overall sign copy area is less than the existing signs. The proposed freestanding monument sign adjacent to Lexington Avenue has a sign copy area of 15 square feet and the proposed sign on County Road F West is 20 square feet. City of Arden Hills City Council Meeting for January 28,2019 P:IPlanninglPlanning Cases 120ffPC 18-027-Land O'Lakes-Site Plan Review-Sign Standard Adjustment Page 3 of 5 Plan Evaluation A full evaluation of the proposal was presented to the Planning Commission on January 9, 2019. The memo to the Planning Commission on this case is provided in Attachment D. Draft minutes from the January 9, 2019 meeting are included in Attachment E. Sign Standard Adjustments— Section 1260.01 Section 1260.01 of the Sign Code permits adjustments to sign height, number, type, lighting, area, and/or location through the Site Plan Review process if criteria number 1 or 2 is met and the required criteria number 3 is met: 1. There are site conditions which require a sign adjustment to allow the sign to be reasonably visible from a street immediately adjacent to the site; or, 2. The sign adjustment will allow a sign of exceptional design or a style that will enhance the area or that is more consistent with the architecture and design of the site; and 3. The sign adjustment will not result in a sign that is inconsistent with the purpose of the zoning district in which the property is located or the current land use. The request for a freestanding monument and auxiliary signs with a greater area than what is permitted by the Sign Code is reasonable in order for the signs to be reasonably visible from the adjacent County roads. The additional sign area is reasonable given the size of the corporate campus. The property is unique because it has substantial street frontage along County Road F West(approx. 1,628 feet) and Lexington Avenue North(approx. 1,115 feet). The proposed design of the signs is consistent with the architecture and design of the Land O'Lakes corporate campus Findings of Fact The Planning Commission offers the following findings of fact for consideration: 1. The property at 4001 Lexington Avenue North is located in the I-1 Zoning District and Sign District 6. 2. In Sign District 6, one additional freestanding sign is permitted up to 22.5 square feet in area and 12 feet in height for properties that front more than one public street. Sign District 6 allows auxiliary signs up to six (6) square feet. 3. The proposed freestanding monument signs measure ten (10) feet in width and six (6) feet in height for an area of 60 square feet. The proposed sign adjacent to Lexington Avenue has a sign copy area of 15 square feet and the proposed sign located along County Road F Wheat has sign copy area of 20 square feet. The proposed auxiliary signs measure four (4) feet in width and six (6) feet in height for an area of 24 square feet. 4. Section 1260 of the Sign Code permits deviation from the Sign Code through the Site Plan Review process. 5. Due to the location of the sign installations, adjustments are needed for the proposed signs to be reasonably visible from the County roads. City of Arden Hills City Council Meeting for January 28,2019 P:IPlannin&lanning Cases12018W 18-027-Land O'Lakes-Site Plan Review-Sign Standard Adjustment Page 4 of 5 6. The sign adjustment will not result in a sign that is inconsistent with the purpose of the I-I Zoning District. 7. The signs will not be visible from any residential properties. 8. The increased sign area will not have a negative impact on adjacent properties or the City as a whole because it is consistent with the architecture and design of the Land O'Lakes corporate campus. Planning Commission Recommendation The Planning Commission reviewed the request at their January 9, 2019 meeting. At that time, the Planning Commission recommended approval of the Land O' Lakes Sign Standard Adjustment via Site Plan Review by a 4-0 vote, based on the following conditions of approval: 1. Prior to issuance of a Sign Permit, the Applicant shall stake the locations of all proposed signs adjacent to public roadways. The Applicant shall stake the nearest property line from the proposed signs. Planning staff shall approve the locations in writing. 2. No signs shall obstruct or be located in the clear vision area. 3. All signs shall meet the minimum setback of 5 feet from any property line. 4. Any future auxiliary directional signs shall match the proposed auxiliary signs discussed in this staff report. 5. The Applicant shall reapply for all required Sign Permits. 6. The sign copy area on the freestanding monument signs shall not exceed 22.5 square feet. 7. All signs shall may be externally illumined and shall be approved by planning staff in writing. 8. The project shall be completed in accordance with the plans submitted and as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. Public Notice and Comments Although a Site Plan Review does not require a public hearing, a public meeting notice was prepared by the City and mailed to properties within 350 feet of the subject property. Staff has not received any letters, e-mails, or telephone calls from property owners or occupants concerning this planning case. Attachments A. Location Map B. Land Use Application C. Proposed Site/Sign Plan D. January 9, 2019 -Planning Commission Memo E. January 9, 2019 - Draft Planning Commission Minute City of Arden Hills City Council Meeting for January 28,2019 P:IPlanninglPlanning Cases120181PC 18-027-Land O'Lakes-Site Plan Review-Sign Standard Adjustment Page 5 of 5 Location Map Attachment A U. � X✓+ i'• 1 lY i � d !� a 1 ^fie'-1� b ^'•. 1 .:' B 9 n r 1 County Road F West i._ - sal t A _ it rd } ♦ =,� �ekin9ton To WgN Interstate 694 Wy0 or - tnterstate m �Fe I . . ! 10 Arl , Q + N e �i4 `e o vT _r z " Red Fox RoadERE - - Park and Open Space Subject Parcels Disclaimer:This map is intended for reference purposes only and is not a legally recorded map or survey.The City of Arden Hills shall not be liable for any damages or claims that arise due to accuracy, availability,use or misuse of the information herein pursuant to MN Statute 466.03 Subd 21. Attachment B For Office Use Only -AR�QEN HILLS Planning Case No. 18-6 ? Submittal Date -1 -/ 1245 West Highway 96 Application Completed Date Arden Hills, Minnesota 55112 Accepted by Telephone (651) 792-7800 Receipt Number Fax (651) 634-5137 Council Decision www.cityofardenhills.org Council Decision Date 2018 LAND USE APPLICATION Applicant Information Applicant:Land O'Lakes, Inc. Address: 4001 Lexington Avenue North Telephone No.: 651.375.2100 Other: Fax No.: N/A Email Address: www.landolakesinc.com Property Information Property Owner: Land O'Lakes.lnc_ Owner Address:4001 Lexington Avenue North Owner Telephone No. 651.375.2100 Other: Address of Property Involved: 4001 Lexington Avenue North Legal Description: Lot 2 Block 1,Land O'Lakes Addition,according to the recorded plat thereof,Ramsey County,MN Property ID No.: 273023110002 273023110001 _Type of Use: Commercial Zone: Commercal Property Acreage: 16.6 and 30.77 Type of Request ❑ Comprehensive Plan Amendment Fee: $500+ ❑ Rezoning or Escro Reggulating Plan Amendment p ( (Fee: $350 + Escrow: $'f,000) Escrow: $1,000) ❑ Zoning Code or TCAAP Redevelopment Code ❑ Conditional Use or Interim Use Permit/CUP or IUP Amendment(Fee: $350+ Escrow: $1,000) Amendment(Fee: $350+ Escrow: $1,000) ❑ City Code Amendment(Fee: $350+ Escrow: ❑ Preliminary Plat(Fee: $500 + Escrow: $1,000) $1,000) ❑ Final Plat (Fee: $500+ Escrow: $1,000) ❑ Lot Split/Minor Subdivision (R-1 and R-2 Districts ❑ Concept Plan Review(Fee: $150+ Escrow: Only) (Fee: $350 + Escrow: $1,000) $1,000) ® Variance or Permitted Adjustment(Fee: $350+ ❑ Master Planned Unit Development or Master Special Escrow: $1,000) Development Plan (Fee: $350 + Escrow: $1,000) ❑ Vacation of Easement or Right-of-Way(Fee: $150+ Escrow: $1,000) ❑ Final Planned Unit Development or Final Special Development Plan (Fee: $350 + Escrow: $1,000) ❑ Appeal of Administrative Decision (Fee: $150 + ❑ Planned Unit Development Amendment or Special Escrow: $1,000) Develo ment Plan Amendment (Fee: $350 + Escrow: ❑ Land Use Requests-Not Already Specified (Fee: $1,000f $150 + Escrow: $1,000 ❑ Site Plan Review(Fee: $350 + Escrow: $1,000) Page 1 of 3 Brief Description of Re uest lease also include a t eci, detailed letter ex lainin the ro'ect i *IMPORTANT* • Certain applications are subject to review and approval by the Rice Creek Watershed District. Contact RCW D directly at 763-398-3070 for additional information. • The land use application fees do not cover building, sign, or other permit fees that may be required upon approval of a land use application. • All applications will be subject to additional fees for reimbursement of consultant costs associated with filing, reviewing, and processing of application in the form of an escrow to the City. Filing & Information Requirements The City requests that you make a pre-application meeting with the City Planner to discuss the application process, requirements, and deadlines. Unless waived by the City Planner or Planning Commission, a certified survey of the property is required for all applications. A checklist with additional application requirements can be found at www.cityofardenhi[is.org/landuseapplications. Complete/Incomplete Applications An incomplete application will delay the processing of land use requests. The application approval time commences and an application is considered officially filed when the City Planner has received and examined the application and determined that the application is complete. A decision on whether the application is complete or incomplete shall be made within fifteen (15)working days following the submittal of the application. When the application is deemed to be "complete" it shall be placed on the agenda of the first possible Planning Commission meeting provided that all required public notices have been sent and published. Payment of Fees and Escrows The undersigned acknowledges that she/he understands that before a land use application can be deemed complete, all required fees and escrows must be paid to the City. Each separate land use request shall be charged a separate administrative fee and escrow even if submitted on the same application. Costs expended in reviewing and processing an application will be charged against the cash escrow and credited to the City. Charges to the escrow may include planning and engineering staff time, City Attorney and consulting fees, and mailing costs. If, at any time, a required cash escrow is depleted to less than 20 percent of its original amount, the applicant shall deposit additional funds in the cash escrow account as determined by the City. The City may withhold final action on a land use application, withhold building permits, and/or rescind prior action until all fees have been paid. Unused portions of an escrow are returned to the applicant upon successful implementation of an approved plan. The escrow may be reduced or increased by the City Planner on a project by project basis. Notice of Meeting Attendance In order for the Planning Commission and the City Council to consider any application, the applicant or a designated representative must be present at the scheduled meeting. If not, the matter may be tabled until the next available agenda. Page 2 of 3 Agenda Deadline and Meeting Schedule The deadline for submittal of land use applications is required according to the schedule outlined below. There are no exceptions. Failure to submit all application materials by the deadline date may delay the review process. Planning Commission meetings are typically held on the first Wednesday after the first Monday of each month at 6:30 PM, though please contact City Hall to verify the meeting date and time. City Council meetings are held typically the last Monday of the same month at 7:00 PM. Meetings are held in the Council Chambers at the City of Arden Hills, 1245 West Highway 96, Arden Hills, Minnesota 55112, unless otherwise stated. Applicants are advised that additional meetings and/or workshops are scheduled when necessary upon approval of the Planning Commission. 2018 SCHEDULE (*subject to change) TENTATIVE TENTATIVE PLANNING CITY COUNCIL APPLICATION COMMISSION MEETING DEADLINE MEETING DATE* DATE* DATE* (Generally held on the (Generally held on the first Wednesday after the first fourth Monday at 7:00 p.m.) Monday at 6:30 p.m. December 4 2017 January 10 January 22 January 2 February 7 February 26 February 5 March 7 March 26 March 5 Aril 4 April 23 April 2 May 9 May 29 May 7 June 6 June 25 June 4 July 11 July 23 July 2 Au ust 8 August 27 August 6 September 5 September 24 September 4 October 3 _ October 22 October 1 November 7 November 26 November 5 December 5 January 14 2019 December 3 January 9 (2019) January 28 (2019) Acknowledgement and Signature I acknowledge that I have read all of the information listed in the City of Arden Hills Land Use Application and fully understand that I am responsible for all costs incurred by the City related to the processing of this application. 12/11/2018 -- - ------------------------------- ---- ------ Property Owner Signature (Required) Date IL� ______ _ __w__-_�___ - - licant Signature (If different than the property owner) Date Please contact the City Planner at 651-792-7800 if you have any questions regarding this application. Additional copies of this application form are available on the City's website:www.citvofardeniiills.orpllanduseapp/ications Page 3 of 3 o lo " o E 3 3 L.Le OZ� Q zm IE R A Y s E E Z �03 - � � N RN C E • o o Q s V I O� — �1 m H � • as � � ,Y � s oe z s z s V e e g ca — r-w 10CD C � o �g � = z o �v J p d O d a--• o ry 3 x ,n _ - w 9; E • 0 1 • 1 4-0 • 1 • 1 • _ 0 C • m �. 2^0 ° E\ / Ef � E - - IF- - : = . r / 2 r~/ = V � # 2 / u ƒ � �® O - - � �% \\ : \# 2 \{ $ 0 ------------ � k 4-0 � . - ` } " \ � m � - . . 0 LE .. . . .' . . - . 2 - - - _ .. z .. - z . -M. m - OV H s m - _ - tc HY E Y R o � G — IF- � N RN o f • o o Q s V I O� �1 m H � • as � - ,Y � s oe z s z s n _ e e g V � r.-J R " cu U s V) o � o — a 70 � Z 1in V1 m Q � d E LLI E J � O • z • � 0 Q 0 • - -- - a o - o Q - E pY A R^ Y ` 3 � � N RN C E • o O Q s V I O� — �1 m H � • as � - ,Y � s oe z s z s e e g r.-W_ U 10 a.i M`O d � R O C aiQ o O a d aw •p O r a � _ _ m x - c � • 1 ul z o — d Ov woo - - J vi e .■ a .. _ - m LU _ p z C> .. QPo_ o ® O �n a a J ` a .. a .■ _ m w o - LOOI � Oy 6 G O - 23 � � N RN C E • o o Q s V I O� �1 m H � • as � - ,Y � s oe z s z s rn 0) 70 CC\j W 70 Wczx 2 ❑CW 6T cn g II I IIIIII - _ - 11--.1�1.11111111Ii1 � - i W U) O _ Z3_0 Z3 +1141111 D 0 U D • N g • • r u - 0 o cn U) i • o w cu y � Ln p I N CV T o •Q U a � a Eca 1 - 0 N _ N E cL a)d � gC - cz 0 a)LO W N L : -o 7 a) E 7 Y N O T 3 = C N 7 E -0 Q x - - - > co � r00) czoa) : 0) oo N - - U C - 0 7 � C C a 0-X N l a) N X N N O N a) r� .I r 1 1 i Il > f� I } �fHI H+I� 4 t1, i l 'It Attachment D �-iIZEN�HILLS MEMORANDUM DATE: January 9, 2019 PC Agenda Item 4.A TO: Planning Commission FROM: Mike Mrosla, City Planner SUBJECT: Planning Case#18-027—No Public Hearing Required Applicant: Land O'Lakes Property Location: 4001 Lexington Avenue North Request: Site Plan Review— Sign Standard Adjustment Requested Action Sign Source has submitted an application for a Sign Standard Adjustment via Site Plan Review on behalf of Land O' Lakes. The Applicant is requesting a Sign Standard Adjustment that would allow for a deviation from the Sign Code to increase the permitted size of freestanding monument and auxiliary signs. Background 1. Overview of Request: The Land O' Lakes corporate campus consists of 47 acres and includes three buildings, including a recently completed a 150,000 square foot office building addition. With the completion of the office building and new parking lot configuration the Applicant is requesting to replace and add additional auxiliary directional signs. In addition, the Applicant is requesting to replace the two (2) freestanding monument signs located adjacent to County Road F West and Lexington Avenue North. 2. Plan Evaluation: The subject property is located in Sign District 6, where each property is allowed auxiliary signs measuring up to 6 square feet. However, all of the existing auxiliary signs onsite are considered legal non-conforming signs as they currently exceed the permitted sign copy area as shown on the table below. Location: Sign District 6 Existing Auxiliary Sign Proposed Auxiliary Sign Standards Copy Area Area County Road F West 6 sf 12.50 sf 24 sf City of Arden Hills Planning Commission Meeting for January 9,2018 P:1Plannin&lanning CaseA2018W 18-027-Land O'Lakes-Site Plan Review-Sign Standard Adjustment Page 1 of 6 The Applicant is requesting flexibility to further deviate from the permitted six (6) square feet and increase the sign area to 24 square feet. The proposed signs are six (6) feet in height and have a width of four(4) feet. The image below depicts the existing and proposed signs. Proposed Auxiliary Existing Auxiliary • I.• il V'l.+krc,liar Building A �• I Due to the size of the cooperate campus the Applicant is requesting to increase the sign area to add additional site details. The signs would provide directions to the numerous buildings onsite, employee parking and delivery areas. The signs are designed to complement the architecture of the new office building and are constructed of steel and aluminum. The proposed signs are not illuminated and as a condition of approval any future illumination of the signs shall be external and approved by planning staff. The graphic below illustrates the locations of the proposed auxiliary directional signs (C, D, H, and I). olh is —�� west P *iI _ _ +� West Parking, ' U •�.,, p p i p �a _ J : { awn. ' 0.:�.. As part of the overall sign package for Land O' Lakes, the Applicant is also requesting to replace the existing monument signs located along County Road F West and Lexington Avenue North (Signs A and B in the map above). As previously stated the subject property is located in Sign City of Arden Hills Planning Commission Meeting for January 9,2018 P:IPlannin&lanning CaseA2018WC 18-027-Land O'Lakes-Site Plan Review-Sign Standard Adjustment Page 2 of 6 District 6, where each property is allowed one freestanding monument sign measuring up to 45 square feet in area not to exceed 12 feet in height. For properties that front more than one public street, an additional freestanding sign may be permitted for each street front provided that each additional freestanding sign area does not exceed half the size of the maximum sign area allowed for a freestanding sign area in the underlying sign district or 22.5 square feet. Location: Sign District 6 Freestanding Existing Freestanding Sign Proposed Freestanding Sign Sign Area Copy Area Copy Area Lexington Ave 22.5 sf 30.03 sf 15 sf County Road F 22.5 sf 30.03 sf 20 sf The existing freestanding signs don't conform to the Sign District 6 standards as shown in the table above. The Applicant is requesting flexibility to further deviate from the permitted 22.5 square feet and increase the sign area to 60 square feet. The proposed signs are 6 feet tall and 10 feet wide. The signs are designed to complement the architecture onsite and match the design of the proposed auxiliary signs. The Land O' Lakes text logo consists of dimensional cut letters that appear to project from the signs surface. The Applicant is requesting to increase the overall sign area,however,the overall sign copy area is less than the existing signs. The proposed freestanding monument signs adjacent to Lexington Avenue (sign A)has a sign copy area of 15 square feet and the proposed sign on County Road F West(sign B)is 20 square feet. Existing Freestanding Monument Proposed Freestanding Monument ._ve,. MAKES,@ LAND �. Building A-Main Entrance COR/ORATE OFi10E VISITOR'S DRIVE •• South Parking ��+• 4001 Lexington Avenue North �. 3. Surrounding Area: Direction 2040 Land Use Plan Zoning 2030 Land Use Plan North UO—Light Industrial and Office I-1—Limited Industrial District 1/0—Light Industrial and Office South ROW—Right-of-Way ROW—Right-of-Way ROW—Right-of-Way East MU-Mixed Use PUD—Planned Unit Development BPK—Business Park City of Shoreview City of Shoreview City of Shoreview West HDR—High Density Residential 1-1—Limited Industrial District MF—Multiple Family UTL-Utility R-4—Multiple Dwelling District ULT—Utility 4. Site Data: 2040 Land Use Plan: 1/0—Light Industrial and Office Existing Land Use: 1/0—Light Industrial and Office Zoning: I-1—Limited Industrial District Lot Size: 47 Acres(2,047,320 square feet) Topography: ll Fairly Flat City of Arden Hills Planning Commission Meeting for January 9,2018 P:IPlannin&lanning Cases12018WC 18-027-Land O'Lakes-Site Plan Review-Sign Standard Adjustment Page 3 of 6 Plan Evaluation 1. Section 1260- Sign Standard Adjustments Section 1260.01 of the Sign Code permits adjustments to sign height, number, type, lighting, area, and/or location through the Site Plan Review process if criteria number 1 or 2 is met and the required criteria number 3 is met: 1. There are site conditions which require a sign adjustment to allow the sign to be reasonably visible from a street immediately adjacent to the site; or, 2. The sign adjustment will allow a sign of exceptional design or a style that will enhance the area or that is more consistent with the architecture and design of the site; and 3. The sign adjustment will not result in a sign that is inconsistent with the purpose of the zoning district in which the property is located or the current land use. The request for a freestanding monument and auxiliary signs with a greater area than what is permitted by the Sign Code is reasonable in order for the signs to be reasonably visible from the adjacent County roads. The additional sign area is reasonable given the size of the corporate campus. The property is unique because it has substantial street frontage along County Road F West(approx. 1,628 feet)and Lexington Avenue North(approx. 1,115 feet). The proposed design of the signs are consistent with the architecture and design of the Land O'Lakes corporate campus. Findings of Fact The Planning Commission must make a finding as to whether or not the proposed Sign Standard Adjustment at 4001 Lexington Avenue North meets the criteria in the Sign Code to deviate from the sign regulations and if the proposed signs would adversely affect the surrounding neighborhood and the community as a whole. The following are ten findings of fact for consideration: 1. The property at 4001 Lexington Avenue North is located in the I-1 Zoning District and Sign District 6. 2. In Sign District 6, one additional freestanding sign is permitted up to 22.5 square feet in area and 12 feet in height for properties that front more than one public street. Sign District 6 allows auxiliary signs up to six (6) square feet. 3. The proposed freestanding monument signs measure ten (10) feet in width and six (6) feet in height for an area of 60 square feet. The proposed sign adjacent to Lexington Avenue has a sign copy area of 15 square feet and the proposed sign located along County Road F Wheat has sign copy area of 20 square feet. The proposed auxiliary signs measure four (4) feet in width and six (6) feet in height for an area of 24 square feet. 4. Section 1260 of the Sign Code permits deviation from the Sign Code through the Site Plan Review process. 5. Due to the location of the sign installations, adjustments are needed for the proposed signs to be reasonably visible from the County roads. 6. The sign adjustment will not result in a sign that is inconsistent with the purpose of the 1-1 Zoning District. City of Arden Hills Planning Commission Meeting for January 9,2018 P:ManningWlanning CaseA20MPC 18-027-Land O'Lakes-Site Plan Review-Sign Standard Adjustment Page 4 of 6 7. The signs will not be visible from any residential properties. 8. The increased sign area will not have a negative impact on adjacent properties or the City as a whole because it is consistent with the architecture and design of the Land O'Lakes corporate campus. Options and Motion Language Staff has provided the following options and motion language for this case. The Planning Commission should consider providing additional findings of fact as part of the motion to support their recommendation for approval or denial. 1. Recommend Approval with Conditions: Motion to recommend approval of Planning Case 18-027 for a Site Plan Review — Sign Standard Adjustment for Land O' Lakes, 4001 Lexington Avenue North,based on the findings of fact and the submitted plans,as amended by the following conditions of approval: 1. Prior to issuance of a Sign Permit, the Applicant shall stake the locations of all proposed signs adjacent to public roadways. The Applicant shall stake the nearest property line from the proposed signs. Planning staff shall approve the locations in writing. 2. No signs shall obstruct or be located in the clear vision area. 3. All signs shall meet the minimum setback of 5 feet from any property line. 4. Any future auxiliary directional signs shall not match the proposed auxiliary signs discussed in this staff report. 5. The applicant shall reapply for all required Sign Permits. 6. The sign copy area on the freestanding monument signs shall not exceed 22.5 square feet. 7. All signs shall be externally illumined and shall be approved by planning staff in writing. 8. The project shall be completed in accordance with the plans submitted and as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. Recommend Approval as Submitted: Motion to recommend approval of Planning Case 18- 027 for a Site Plan Review for a Sign Standard Adjustment at 4001 Lexington Avenue North, based on the findings of fact and the submitted plans in the January 9, 2019 Report to the Planning Commission. 3. Recommend Denial: Motion to recommend denial of Planning Case 18-027 for a Site Plan Review for a Sign Standard Adjustment at 4001 Lexington Avenue North, based on the following findings:findings to denv should specifically reference the reasons for denial and ivhy those reasons cannot be mitigated. City of Arden Hills Planning Commission Meeting for January 9,2018 P:IPlannin&lanning CaseA2018WC 18-027-Land O'Lakes-Site Plan Review-Sign Standard Adjustment Page 5 of 6 1. Table: Motion to table Planning Case 18-027 for a Site Plan Review for a Sign Standard Adjustment at 4001 Lexington Avenue North: a specific reason and information request should be included with a motion to table. Notice Although a Site Plan Review does not require a public hearing, a public meeting notice was prepared by the City and mailed to properties within 350 feet of the subject property. Resident Comments Staff has not received any letters, e-mails, or telephone calls from property owners or occupants concerning this planning case. Attachments A. Location Map B. Land Use Application C. Site Plan City of Arden Hills Planning Commission Meeting for January 9,2018 P:IPlannin&lanning CaseA2018TC 18-027-Land O'Lakes-Site Plan Review-Sign Standard Adjustment Page 6 of 6 Attachment E ,-A1QEN�HILLS Approved: CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, JANUARY 9, 2019 6:30 P.M. -ARDEN HILLS CITY HALL CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Chair Nick Gehrig called to order the regular Planning Commission meeting at 6:30 p.m. ROLL CALL Present were: Chair Nick Gehrig, Commissioners Matt Dixon, Steven Jones, and James Lambeth. Absent: Commissioners Brent Bartel, Angela Hames, Paul Vijums, and Clayton Zimmerman. Also present were: City Planner Mike Mrosla, Councilmember Dave McClung, and Planning Consultant Jane Kansier. APPROVAL OF AGENDA—JANUARY 9, 2019 Chair Gehrig stated the agenda will stand as published. APPROVAL OF MINUTES September 5, 2018—Planning Commission Regular Meeting Commissioner Lambeth moved, seconded by Commissioner Jones, to approve the September 5, 2018, Planning Commission Regular Meeting as presented. The motion carried unanimously (4-0). PLANNING CASES A. Planning Case 18-027; Site Plan Review—Land O'Lakes—Not a Public Hearing City Planner Mrosla stated Sign Source has submitted an application for a Sign Standard Adjustment via Site Plan Review on behalf of Land O' Lakes. The Applicant is requesting a Sign Standard Adjustment that would allow for a deviation from the Sign Code to increase the permitted size of freestanding monument and auxiliary signs. ARDEN HILLS PLANNING COMMISSION—January 9, 2019 2 City Planner Mrosla explained the Land O' Lakes corporate campus consists of 47 acres and includes three buildings, including a recently completed a 150,000 square foot office building addition. With the completion of the office building and new parking lot configuration the Applicant is requesting to replace and add additional auxiliary directional signs. In addition, the Applicant is requesting to replace the two (2) freestanding monument signs located adjacent to County Road F West and Lexington Avenue North. Site Data Land Use Plan: I/O— Light Industrial and Office Existing Land Use: I/O— Light Industrial and Office Zoning: I-1 —Limited Industrial District Current Lot Sizes: 47 Acres (2,047,320 square feet) Topography: Fairly Flat City Planner Mrosla reviewed the surrounding area, the Plan Evaluation and the Sign Standard Adjustment Criteria. City Planner Mrosla provided the Findings of Fact for review: 1. The property at 4001 Lexington Avenue North is located in the I-1 Zoning District and Sign District 6. 2. In Sign District 6, one additional freestanding sign is permitted up to 22.5 square feet in area and 12 feet in height for properties that front more than one public street. Sign District 6 allows auxiliary signs up to six (6) square feet. 3. The proposed freestanding monument signs measure ten (10) feet in width and six (6) feet in height for an area of 60 square feet. The proposed sign adjacent to Lexington Avenue has a sign copy area of 15 square feet and the proposed sign located along County Road F Wheat has sign copy area of 20 square feet. The proposed auxiliary signs measure four (4) feet in width and six (6) feet in height for an area of 24 square feet. 4. Section 1260 of the Sign Code permits deviation from the Sign Code through the Site Plan Review process. 5. Due to the location of the sign installations, adjustments are needed for the proposed signs to be reasonably visible from the County roads. 6. The sign adjustment will not result in a sign that is inconsistent with the purpose of the I- 1 Zoning District. 7. The signs will not be visible from any residential properties. 8. The increased sign area will not have a negative impact on adjacent properties or the City as a whole because it is consistent with the architecture and design of the Land O'Lakes corporate campus. City Planner Mrosla reviewed the options available to the Planning Commission on this matter: 1. Recommend Approval with Conditions 2. Recommend Approval as Submitted. 3. Recommend Denial 4. Table Chair Gehrig opened the floor to Commissioner comments. ARDEN HILLS PLANNING COMMISSION—January 9, 2019 3 Commissioner Jones asked what the difference was in the widths of the existing and requested sign. City Planner Mrosla stated the current sign was four feet wide and noted the proposed signs were four feet wide. He noted the new signs would allow for additional navigation through the corporate campus. Commissioner Lambeth questioned what the difference was between the proposed auxiliary sign and the existing auxiliary sign. City Planner Mrosla explained the existing sign has two footings in the ground and the new sign would have a center footing in the middle of the sign. Jim Abrahamson, Sign Source, reported the new signs would be more monumental in nature versus a post panel. Commissioner Lambeth commented on Section 12-10 of the Sign Code and how signs were defined. He explained auxiliary signs were more monument signs than free standing signs. He asked if the same terminology should be used on these signs when they were not the same. Mr. Abrahamson reported the new signs would provide a more permanent look than the post panel signs. City Planner Mrosla indicated staff had reviewed this in detail with the applicant and believed the proposed signs were more navigational or directional in nature than free standing monument signs. Commissioner Jones inquired where the signs would be located. Mr. Abrahamson explained the signs would be located within the campus. Kevin Taaffe, Land O'Lakes representative, discussed the reason he was requesting flexibility on the signage. He noted the Land O'Lakes logo would not appear on all of the directional signage within the campus because people would know they were on the Land O'Lakes campus after turning into the site. Commissioner Lambeth asked what the difference was between copy area and sign area. City Planner Mrosla stated from a staff perspective, sign area was the total sign size and the sign copy area was the box around the text. Further discussion ensued regarding the font size that would be used on the proposed signs. Commissioner Lambeth inquired if the new signs would be placed where the existing signs are located. ARDEN HILLS PLANNING COMMISSION—January 9, 2019 4 Mr. Taaffe reviewed the location for the new signage and reported this would be approved by the City. Commissioner Lambeth asked if the directional signs would be illuminated. Mr. Taaffe commented these signs would not be illuminated. He noted that the majority of its visitors were on the campus during the day time hours. Commissioner Jones stated he supported the proposed signage and believed it would fit nicely into the corporate campus. Chair Gehrig agreed the signs were proportionate to the corporate campus and would fit into the site well. Commissioner Jones moved and Commissioner Lambeth seconded a motion to recommend approval of Planning Case 18-027 for a Site Plan Review — Sign Standard Adiustment for Land O'Lakes at 4001 Lexington Avenue North based on the findings of fact and the submitted plans, as amended by the eight (8) conditions in the January 9, 2019, report to the Planning Commission. The motion carried unanimously (4-0). UNFINISHED AND NEW BUSINESS None. REPORTS A. Report from the City Council Councilmember McClung updated the Planning Commission on City Council activities from December. He reported the Council appointed two City Council members to the JDA noting Councilmember Holden and Mayor Grant would be serving on the JDA for the next two years. He stated Brian Holmes has been selected as the Chairman of the JDA for the next two years. He indicated two concept plan reviews were reviewed by the Council in December. The first request was for 120 units of senior/multi-family housing units on Park Shore Lane. The second request was from the Mounds View School District requesting multiple changes at Mounds View High School. He noted the City was close to approving the 2040 Comprehensive Plan which would then be submitted to the Met Council. He stated he was very happy to have City Planner Mrosla working for the City of Arden Hills. He then provided the Commission with an updated on the TCAAP development noting Ramsey County had withdrawn their staff resources from the project. He reported the TCAAP Civic Site Task Force would be put on hold for the time being. He stated it was his hope this was a temporary hiccup with the County and that work on this project would begin again in the near future. B. Planning Commission Comments and Requests None. ARDEN HILLS PLANNING COMMISSION—January 9, 2019 5 C. Staff Comments None. ADJOURN Commissioner Jones moved, seconded by Commissioner Lambeth, to adiourn the January 9, 2019, Planning Commission Meetin6 at 7:15 p.m. The motion carried unanimously (4-0). CONSENT ITEM—7C ,-AI�EN HILLS MEMORANDUM DATE: January 28, 2019 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Motion to Approve Ordinance 2019-001 Amending 2019 Fee Schedule - TCAAP Planning Fee Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider The Council should consider approving the amendment to the fee schedule to include a TCAAP Planning Fee and authorizing publishing of the Summary Ordinance. Background The City has been in the process of updating its fee schedule to include the necessary charges for the TCAAP development. The City recently updated its City WAC and City SAC fees, and now needs to add a Planning Area Charge to recoup costs related to the planning activities for TCAAP. The fee currently being proposed is $2,347 per developable acre; however, this fee will change as final costs are calculated and the fee is refined. Future changes will also need to come before the Council for approval. Attachment Attachment A: Ordinance 2019-001 Attachment B: Summary Ordinance 2019-001 Attachment A AvEEN�HILLS City of Arden Hills Ordinance 2019-001 — Appendix A Amended 2019 Fee Schedule I. Adminis trative Dogs/Cats—Licenses Two years(Pro-rated for second $30.00 year A$13.00) Dogs/Cats—Duplicate Tags Each $6.50 Dogs/Cats—Boarding $22.00 per day Dogs/Cats—Impoundment Fee $50.00 Dogs/Cats—Surrender Fee Each $25.00 Dogs—Residential Kennel Annual $21.00 License Dogs—Dangerous Dog Fee Annual $500.00 Dogs—Potentially Dangerous Annual $250.00 Dog Fee Copying —General City Material $0.25 8 �/z x 11; $0.50 large. Per Page.Add postage if mailing copies Assessment Search $53.00 per half hour Private Activity Revenue Bonds Non-refundable application fee $500.00 Annual Administrative Fee 1/8 of 1% (0.125%)of outstanding principal balance of the bonds for the life of the bonds Reimbursement of all City costs II. Building Construction Building Permits—Permit Fee Fees shall be based according to the 2018 State Statute 326B.153 and are determined by the City's Building Official Building Permits—Plan Review 65% of Building Permit Fee Fee Building Permits—Re-inspection $63.25 per State Statute 326B.153 Building Permits—Manufactured $55.00 + State Surcharge fee as Home Location, Swimming outlined in State Statute Pools, and Demolition 326B.148 Building Permits—Special 100% of Permit Fee Investigations State Surcharge—based on Fee based on 2018 State Statute valuation 326B.148 Page 1 of 11 State Surcharge—Fixed Fees Fee based on State Statute 326B.148 Plumbing P ermits—Minimum $40.00 Fee Plumbing Permits—Residential 1.25% of Project Value Plumbing Permits—Non- 1.25% of Project Value+$50.00 Residential Electrical Permits—Minimum $40.00 Fee Electrical Permits—Maximum $150.00 Single Family Dwelling Fee Electrical Permits—General See Exhibit "A"attached to fee schedule Mechanical Permits—Minimum $40.00 Fee Mechanical Permits—Residential 2% of Project Value Mechanical Permits—Non- 1.25% of Project Value+$50.00 Residential Fire Protection Permits—Permit Fees shall be based according to Fee the 2018 State Statute 326B.153 and are determined by the City's Building Official Fire Protection Permits—Plan 65% of Permit Fee Review Fee Fire Protection Permits—Re- $63.25 per State Statute inspection 326B.153 III. Liquor Licensing On-sale 1,999 square feet(SF)or less $3,465.00 On-sale 2,000 (SF)—2,999 (SF) $4,620.00 On-sale 3,000 (SF)—3,999 (SF) $5,775.00 On-sale 4,000 (SF)or more $6,930.00 On-sale, Sunday $200.00 (340A.504 Subd. 3(b) limits $200 fee for Sunday sales) Off-sale $210.00 Club Fee $315.00 On-sale,Malt Beverage $126.00 Off-sale,Malt Beverage $42.00 On-sale,Wine $ 2,000.00 (340A.408 Subd. 2(c) limits fee to $2000 or half of on-sale license fee,whichever is less) Strong Beer No Charge(as part of On-Sale Wine License) Investigation Fee $158.00 Minor Consumption Violation First Violation $105.00 with Server Training Second Violation $525.00 Page 2 of 11 Third Violation $1,050.00 Fourth Violation $1,575.00 First Violation $525.00 Minor Consumption Violation Second Violation $1,050.00 without Server Training Third Violation $1,575.00 Fourth Violation $2,100.00 and may be subject to license revocation IV. Maps and Ordinances Zoning Ordinance $0.25 per side Municipal Code Comprehensive Plan Color Maps(8.5 x 11) $2.00 Color Maps(I I x 17) $4.00 Street Maps $2.00 As-Builts (11 x 17) Based on number of copies and staff time Parks &Recreation Youth Athletic Association Field Per two hour time block $30.00 per time block Rental +applicable tax Adult Club /Intramural Field Per two hour time block $50.00 per time block Rental +applicable tax Ball Field Rental, Unlighted Per two hour time block. $100.00 per time block Tournament fees are extra. +applicable tax Ball Field Rental, Lighted Per two hour time block. $ 125.00 per time block Tournament fees are extra. +applicable tax Ball Field Tournament Fee Includes all day maintenance $525.00 per day+$200.00 (Adult), Full Maintenance staff on site damage deposit +applicable tax Ball Field Tournament Fee Includes prep for fields and $315.00 per day+$200.00 (Adult), Minimum Maintenance midday drag of fields damage deposit +applicable tax Warming House Rental/Ice Rink Only allowed during non-public $50.00 per hour + Rental use hours $200.00 damage deposit +key deposit+applicable tax Picnic Shelters - Resident Available for reservation No Charge Picnic Shelters—Non-Resident Available for reservation $30.00 Picnic Pavilions —Resident Includes up to five picnic tables $95.00 per day+ $200.00 damage deposit +applicable tax*fee waived forNight to Unite and otherpublic events open to allArden Hills residents Picnic Pavilions —Non-Resident Includes up to five picnic tables $150.00 per day+$200.00 damage deposit +applicable tax Picnic Pavilions — Includes up to five picnic tables $65.00 per day+ $200.00 Resident Non-Profit damage deposit Picnic Pavilions — Includes up to five picnic tables $100.00 per day+$200.00 Other Non-Profit damage deposit Page 3 of I 1 Additional Picnic Tables For every two extra tables $20.00 +applicable tax* *fee waived forNight to Unite and otherpublic events open to all Arden Hills residents Community Garden Plot—One Annual $45.00 +applicable tax P lot Community Garden Plot— Annual $25.00 +applicable tax Second Plot Room Rental—City Hall, Per Day(Scheduling a room after Regular business hours usage: Community Room regular hours is contingent upon $50.00 the presence of a city employee; Army National Guard: No charge In the event staff is not available, City Government: No charge the City reserves the right to Resident, Non-profit: $85.00 deny application). Resident, For-profit: $115.00 Non-Resident, Non-profit: $125.00 Non-Resident, For-profit: $150.00 (includes applicable tax) Room Rental—City Hall, Small Per Day(Scheduling a room after Regular business hours usage: Conference Room regular hours is contingent upon $25.00 the presence of a city employee; Army National Guard: No charge In the event staff is not available, City Government: No charge the City reserves the right to Resident, Non-profit: $45.00 deny application). Resident, For-profit: $55.00 Non-Resident, Non-profit: $65.00 Non-Resident, For-profit: $75.00 (includes applicable tax) Room Rental—Damage Deposit Required $125.00 Equipment Rental—DVD,VCR, $20.00 +applicable tax T.V. VI. Planning and Zoning (Each separate land use request shall be charged a separate administrative fee and escrow even if submitted on the same application. Costs expended in reviewing and processing an application will be charged against the cash escrow and credited to the City. Charges to the escrow include planning and engineering staff time, City attorney and consulting fees,and mailing costs. If,at any time, a required cash escrow is depleted to less than 20% of its original amount, the applicant shall deposit additional funds in the cash escrow account as determined by the City. The escrow maybe reduced or increased by the City Planner on a project by project basis.) Description Escrow Fees Initial Application Fees Preliminary Plat Administrative Fee $500 Escrow $1,000 Final Plat Administrative Fee $500 Escrow $1,000 Lot Split/Minor Subdivision (R-1 Administrative Fee $350 and R-2 only) Escrow $1,000 Rezoning or TCAAP Regulating Administrative Fee $350 Plan Map Amendment Escrow $1,000 Page 4 of I 1 Comprehensive Plan Amendment Administrative Fee $500 Escrow $1,000 Variance or Permitted Administrative Fee $350 Adjustment Escrow $1,000 Conditional Use or Interim Use Administrative Fee $350 Permit/CUP or IUP Amendment Escrow $1,000 Planned Unit Development Administrative Fee $350 Master Plan or Special Escrow $1,000 Development Plan Master Plan Final Planned Unit Development Administrative Fee $350 or Final Special Development Escrow $1,000 Plan Planned Unit Development Administrative Fee $350 Amendment or Special Escrow $1,000 Development P1anAmendment Concept Review Administrative Fee $150 Escrow $1,000 Vacation of Easement Administrative Fee $150 Escrow $1,000 Site Plan Review Administrative Fee $350 Escrow $1,000 City Code Amendment Administrative Fee $350 Escrow $1,000 Zoning Code or TRC Administrative Fee $350 Amendment Escrow $1,000 Zoning Letter Administrative Fee $60 Land Use Requests—Not Administrative Fee $150 Already Specified Escrow $1,000 Zoning Permit—Decks under $65 30", Driveways,Fences, Sheds and Temporary Structures Recreational Vehicle Parking 7 Day Permit, renewable once $25 Permit per 12 months Home Occupation I Permit No charge Home Occupation I1 Permit Administrative Fee $150 Escrow $500 Commercial Outdoor Display $100 and Sales Area Permit Appeal of Administrative Administrative Fee $150 Zoning, Sign, or Subdivision Escrow $1,000 Decisions Page 5 of I 1 TCCAP Development Related Any portion of the TCAAP $2,743 per acre Professional Services Charge development can prepay an amount on behalf of future parcels to be developed and that the prepayment amount will be netted out and the fee schedule will be updated annually. VIL Public Works/En ineerin Right-of-Way Permit Administration Fee $150 Escrow To be determined by the Engineer Right-of Way Permit—Small Permit for up to 15 locations; $150 ROW permit fee,rent $150 Cell Wireless Facilities rent and maintenance per each per year,maintenance $25 per location year Grading &Erosion Control Fees Administrative Fee $150 Escrow $3,675 /acre VIII. Utility Hookup Charges Water Permits—Service Per inspection $40.00 Installation/Repairs/Alteration Water Permits—Interior $40.00 Plumbing, New Home Water Permanent Disconnect $215.00 Curb Box and Service Lead,1" $165.00 Service Connection on Unsurfaced Street Restoration of Typical Road Mix $105.00 Street Restoration of Higher-Type Set by Engineer Street Larger than 1" Service Set by Inspector Connection Water Permits—Plan Check Fee Set by Inspector Water Permits—Re-inspection $40.00 Hydrant Meter Rental $2,000 deposit, monthly rental of $30.00, water permit fee of $170.00, State surcharge of$1.00 plus applicable standard water usage rate charge for consumption Water Meter/Spacer Charges— Fee includes removal of meter, Based on Meter Size Customer Requested Water bench test at maintenance Contact Public Works for Quote Meter Accuracy Test facility, and returning meter to residence;Fee will not be applied if the meter is found to be inaccurate to a degree exceeding three percent(3%)from the result of the bench test Page 6 of 11 Water Meter/Spacer Charges— Standard Meter $ $470.00 5/8" x 3/4"Meter Model 25 Water Meter/Spacer Charges— Contact Public Works for Quote 3/4" x 7 /z"Meter Model 35 Water Meter/Spacer Charges— $580.00 1" Meter Water Meter/Spacer Charges— Contact Public Works for Quote Greater than 1" Water Connection Fee— $840.00 per acre or portion Connection fee for previously thereof un-served or expanded lots Water Availability Fee— The units are based on the $ 1,375 per unit New or Additional Units Metropolitan Council's formula for calculating new sewer availability charge(SAC)units Sewer Connection Fee— $840.00 per acre or portion Connection fee for previously thereof un-served or expanded lots Sewer Availability Fee— The units are based on the $ 825.00 per unit New or Additional Units Metropolitan Council's formula for calculating new sewer availability charge(SAC)units Sewer Permits— Service Per inspection $40.00 Installation/Alternations/Repairs Sewer Permits—Plan Review Set by Inspector Fee Sewer Permits—Re inspections $40.00 per hour Sewer Access Charge Set by Met Council Annually $2,485.00 Sanitary Sewer Utility Prohibited $100.00 per month Sump Pump Connection Surcharge IX. Mis cellaneous/Retail Activities Boutique/Garage Sale Application/notification of City No charge Hall required Tent Permit $55.00+ State Surcharge Sidewalk Sales $53.00 Business Licensing— Includes arcade,dance hall, $105.00 Amusement Facilities movie theater,pool/billiard tables, bowling alleys, indoor tennis, skating facility, outdoor tennis, driving ranges,etc. Business Licensing—Wholesale Liability insurance required $210.00 Bulk Fuel Storage Business Licensing— $6.50 per room HoteVMotel Business Licensing—Courtesy $26.00 Bench,Non-advertising Page 7 of 11 Business Licensing—Courtesy $79.00 Bench,Advertising Business Licensing— Includes musical devices, $15.00 per location +$15.00 per Mechanical/Electronic Devices amusement rides, bowling alleys, machine etc. (MN Statute 449.15 sets maximum permit fee at$15 per location and$15 per machine) Business Licensing—Retail Sales Includes antique shops, $53.00 beauty/barber shops, boat dealers, Christmas tree sales,dry cleaning, laundry, bakery,candy, meats,wholesale foods, caterers, motor vehicle sales,optometrist, mortuary, video sales/rentals, over-the-counter tobacco sales, vending machines (excluding tobacco), &other retail goods not listed Business Licensing— $21.00 per 1,000 square feet,or Restaurants,Cafes,Coffee fraction thereof Houses,etc. Business Licensing— $315.00 Restaurants,Drive-Thru Business Licensing—Service $105.00 Stations Business Licensing—Grocery $21.00 per 1,000 square feet,or fraction thereof Business Licensing—Mobile $30.00 temporary(7 days or less) Food Units/Food Trucks or $100 annual(8 days or more) Charitable Gambling Permit— Includes investigation fee $158.00 Per Minnesota State Statute, Chapter 349 Local Gambling Tax 3%of organizations' gross receipts from all lawful gambling, less prizes paid out Lawful Gambling Fund 10% of net profits Tobacco Sales License Includes investigation fee $300.00 Fireworks Sales As part of existing business $100.00 (MN Statute 624.20 sets maximum permit fee at$100.00) Fireworks Sales Exclusive Business $350.00 (MN Statute 624.20 sets maximum permit fee at$350.00) Massage Therapist Annual Fee,Includes $53.00 investigation fee Massage Therapist Establishment Annual Fee,Includes $158.00 investigation fee Page 8 of 11 Recreational Outdoor Archery $200 first year Range $50 annual renewal Solicitors, Peddlers,Transient Please reference Section 340 of $158.00 background Permit—For-Profit Organizations the Municipal Code for more investigation +$105.00 per information month permit fee Solicitors, Peddlers,Transient Please reference Section 340 of No charge Permit—Non-Profit the Municipal Code for more Organizations information Tree Contractor License $50.00 X. Signs Initial Fee Per Sign $100.00 Permanent Signs, Annual Per Sign, 100 square feet or less $25.00 Renewal (maximum allowable size) Temporary Signs $50.00 Signs, Impoundment First Offense $50.00 Signs, Impoundment Second Offense $75.00 Signs, Impoundment Third Offense $150.00 X1. IMiscellaneous Fees/Permits Rubbish Hauler Annual $158.00 Recycling Hauler Annual $158.00 Contractor License Annual $75.00 Miscellaneous Permit Fee For all other permits not listed $40.00 Staff Research $53.00 per half hour Penalties for Late Payment Failure to pay any penalty 10% of license fee or$32.00, imposed shall be grounds for the whichever is greater suspension or termination of any license issued by the City Tobacco Sales,Illegal First Offense $150.00 Tobacco Sales,Illegal Second Offense within 24 $600.00 months Tobacco Sales,Illegal Third Offense within 24 months $1,050.00 and 7 business day suspension or 30 day suspension of license +admin fine of$250 Tobacco Sales,Illegal Fourth Offense within 24 months Revocation of the license for a one year period Candidate Filing Fee $2.00 Insufficient Funds/Returned $35.00 Check Fee Rental Registration/Renewal Fee $45.00 per rental unit Rental Renewal Late Fee For renewals received after $90.00 per rental unit January 31 Residential Contractor License $5.00 Check Business Subsidy Application Required to reimburse City for $2,100.00 + $10,500.00 escrow Fee full cost of review Construction Activity Waiver Per Waiver Application $263.00 Page 9 of 11 X11. False Alarm Fees I ::::m False Alarm First two alarms No charge+letter False Alarm Three through ten alarms $100.00 per alarm False Alarm Over ten alarms $300.00 per alarm XIII. Investigation Fees Tobacco,Liquor, Charitable $158.00 Gambling, & Solicitor's Permits XXIV. Utility Use Charges Water Per Quarter: Meter Charge 3/4" Meter Size or Smaller $40.31 Meter Charge 1" Meter Size $100.78 Meter Charge 1.5" Meter Size $201.55 Meter Charge 2" Meter Size $322.48 Meter Charge 3" Meter Size $604.65 Meter Charge 4" Meter Size $1,007.76 Meter Charge 6" Meter Size $2,015.51 Meter Charge 8" Meter Size $3,224.82 Meter Charge 10" Meter Size $4,635.68 Meter Charge 12" Meter Size $8,666.70 Consumption: 1-10,000 gals. gallons $3.21 per 1,000 gallons (pro- rated) Consumption: 10,001-35,000 gallons $4.13 per 1,000 gallons (pro- gals. rated) Consumption: Over 35,000 gals. gallons $7.31 per 1,000 gallons (pro- rated) Water Test Fee set by MN State Health Dept $1.59 Sanitary Sewer Per Quarter: Base Charge—All Users per unit (except mobile homes) $53.25 Usage per gals.—Single gallons $5.48 (per 1,000 gallons) Family/Multiple Family Sanitary Sewer—Commercial gallons $5.48 (per 1,000 gallons) Apartment/Condominium Sanitary Sewer-Mobile Home I per unit 1 $146.49 To account for minimal or no consumption readings during the January—March measurement period, a Winter Averaging minimum will be set using a standard usage of 100 gallons per day based on a 30 day month: 100 gallons x 30 days x 3 months =9,000 gallons per quarter. For April to December quarterly sewer billings, residential usage will be based on the lesser of actual consumption or 9,000 gallons. Surface Water Per Quarter: Residential - Single Family per lot $15.16 Residential— Multiple Family per dwelling $19.65 Apartment/Condominium per acre $123.74 Industrial /Commercial per acre $193.18 Undeveloped I per acre N/A Page 10 of 11 Standby Per Quarter: Standby 1" Service Line or smaller $9.39 XV. Recycling Fee Per Residential Parcel with Annual $51.50 curbside recycling Per Residential Parcel without Annual $3.00 curbside recycling XVI. Park Development Park Development Fee Per residential unit $6,500.00 Page 11 of 11 I MINNESOTA STATUTES 2018 32613.153 326B.153 BUILDING PERMIT FEES. Subdivision 1. Building permits. (a)Fees for building permits submitted as required in section 32613.107 include: (1)the fee as set forth in the fee schedule in paragraph(b)or as adopted by a municipality; and (2)the surcharge required by section 32613.148. (b)The total valuation and fee schedule is: (1) $1 to $500, $21; (2)$501 to$2,000, $21 for the first$500 plus $2.75 for each additional$100 or fraction thereof,to and including $2,000; (3) $2,001 to $25,000, $62.25 for the first $2,000 plus $12.50 for each additional $1,000 or fraction thereof, to and including $25,000; (4) $25,001 to $50,000, $349.75 for the first $25,000 plus $9 for each additional $1,000 or fraction thereof,to and including $50,000; (5)$50,001 to $100,000, $574.75 for the first$50,000 plus$6.25 for each additional$1,000 or fraction thereof,to and including $100,000; (6) $100,001 to $500,000, $887.25 for the first$100,000 plus $5 for each additional$1,000 or fraction thereof,to and including $500,000; (7) $500,001 to $1,000,000, $2,887.25 for the first$500,000 plus $4.25 for each additional $1,000 or fraction thereof,to and including $1,000,000; and (8)$1,000,001 and up,$5,012.25 for the first$1,000,000 plus$2.75 for each additional$1,000 or fraction thereof. (c) Other inspections and fees are: (1)inspections outside of normal business hours (minimum charge two hours), $63.25 per hour; (2)reinspection fees, $63.25 per hour; (3) inspections for which no fee is specifically indicated(minimum charge one-half hour), $63.25 per hour; and (4) additional plan review required by changes, additions, or revisions to approved plans (minimum charge one-half hour), $63.25 per hour. (d)If the actual hourly cost to the jurisdiction under paragraph(e)is greater than$63.25,then the greater rate shall be paid.Hourly cost includes supervision,overhead,equipment,hourly wages,and fringe benefits of the employees involved. [See Note.] Subd. 2. Plan review. Fees for the review of building plans, specifications, and related documents submitted as required by section 326B.106 must be paid based on 65 percent of the building permit fee required in subdivision 1. Copyright 9 2018 by the Revisor of Statutes,State of Minnesota.All Rights Reserved. 326B.153 MINNESOTA STATUTES 2018 2 Subd. 3. Surcharge. Surcharge fees are required for permits issued on all buildings including public buildings and state licensed facilities as required by section 326B.148. Subd. 4. Distribution. (a) This subdivision establishes the fee distribution between the state and municipalities contracting for plan review and inspection of public buildings and state licensed facilities. (b)If plan review and inspection services are provided by the state building official, all fees for those services must be remitted to the state. (c)If plan review services are provided by the state building official and inspection services are provided by a contracting municipality: (1) the state shall charge 75 percent of the plan review fee required by the state's fee schedule in subdivision 2; and (2)the municipality shall charge 25 percent of the plan review fee required by the municipality's adopted fee schedule, for orientation to the plans, in addition to the permit and other customary fees charged by the municipality. (d)If plan review and inspection services are provided by the contracting municipality,all fees for those services must be remitted to the municipality in accordance with their adopted fee schedule. History: 2009 c 78 art 5 s H; 2017 c 94 art 2 s 5 NOTE: The amendments to subdivision 1, paragraph(b), by Laws 2017, chapter 94, article 2, section 5, expire October 1,2021. Laws 2017, chapter 94, article 2, section 5,the effective date. Copyright 9 2018 by the Revisor of Statutes,State of Minnesota.All Rights Reserved. Attachment B CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA SUMMARY OF ORDINANCE NO. 2019-001 On the 28th day of January, 2019, the Arden Hills City Council adopted Appendix A of Ordinance No. 2019-001, and by five affirmative votes pursuant to Minn. Stat. §412.191, Subd. 4, directed that a summary of Appendix A of Ordinance 2019-001 be published. Appendix A of Ordinance 2019-001 entitled"Amended 2019 Fee Schedule" an Ordinance Relating to Fees Payable within the City of Arden Hills for 2019. The primary purpose of the ordinance amendment is to update the Municipal Code to reflect amended fees for the calendar year of 2019. A full copy of Appendix A of Ordinance 2019-001 is available for inspection by any person during regular business hours at the office of the City Administrator, 1245 West Highway 96, Arden Hills, Minnesota 55112. The Ordinance is also available online at http://www.cityofardenhills.com CONSENT ITEM—7D ,-iIZEN HILLS MEMORANDUM DATE: January 28, 2019 TO: Honorable Mayor and City Councilmembers David Perrault, City Administrator FROM: Sue Polka, Public Works Director/City Engineer SUBJECT: Easement Machine and Trailer Purchase Budgeted Amount: Actual Amount: Funding Source: $70,000 $67,416.75 Equipment Replacement Fund Council Should Consider Approval of the purchase of an easement machine from Flexible Pipe Tool Company in the amount of $62,941.00 (Attachment A) and a trailer from Towmaster Trailers in the amount of $4,475.75 (Attachment B). Background/Discussion Currently, the City owns an easement machine through an agreement with the City of White Bear Lake. This machine was purchased in 1999 and is housed at White Bear Lake. The machine is used to clean sanitary sewer lines that are in difficult to access off-road easement areas. Due to availability issues that have occurred in the past, staff is requesting that the City Council approve the purchase of the easement machine. Staff has contacted White Bear Lake and they have not budgeted for a new machine in their 5-year plan. Since we have received an estimated trade-in value of $2,000.00, White Bear Lake staff indicated that they would consider providing the City with % of the trade-in value. The 2019 CIP identifies a budget of$70,000 for the easement machine replacement (Attachment Q. Staff recommends Council approve the purchase of the easement machine and trailer. Attachments ATTACHMENT A: Flexible Pipe Tool Proposal ATTACHMENT B: Towmaster Trailers Proposal ATTACHMENT C: CIP Project Sheet Page 1 of 1 Attachment A FLEXIBLE PIPE TOOL COMPANY Sewer Cleaning and Inspection Equipment - Sales and Service 30577 Pearl Drive, St Joseph MN 56374 Phone: 320-363-7552 Fax: 320-363-7882 Toll Free: 800-450-6969 Date: January 3, 2019 To: Jeff Frid City of Arden Hills 1425 Paul Kirkwold Drive Arden Hills, MN From: olatk.06tinhet We are pleased to submit the following quotation. All prices are subject to immediate acceptance. Clerical errors are subject to correction. All agreements are contingent upon fires, accidents, labor difficulties and causes beyond our reasonable control. No statement, contract or order will be binding on the Company unless made or approved on behalf of the Company by one of its officers. One (1) 2018 SECA JAJ-600WH Track Driven Easement Machine priced per: Minnesota State Contract #139818 including the following features/options: 1.0 Unit base price $ 52,968.00 3.2 Automactic level-wind with hydraulic up/down action $ 5,388.00 3.5 Footage counter mounted on hose reel,with roller $ 780.00 3.7 1"x 500' Cobra sewer hose installed $ 2,150.00 6.5 (4) outriggers installed $ 713.00 6.6 (2)flood lights installed $ 864.00 6.9 12 volt power outlet $ 78.00 3.1 10' leader hose Included 4.1 Pressure relief valve Included 4.2 Water pressure gauge Included 6.1 Dual hydraulic tool circuit Included 6.2 Hydraulic pressure gauge Included 6.3 Hour meter Included 6.4 (1) paper copy manual Included 6.5 Delivery and training Included Subtotal $ 62,941.00 MN State Sales Tax Exempt Total: $ 62,941.00 By: df atA,,,8-UnAet Flexible Pipe Tool Company Authorized Signature Title City of Arden Hills Attachment B a Reference No. 4T 34938 QUOTATION Ship To: Cust: 9 Phone: Bill To: Phone: MN STATE CONTRACT TOWMASTER MN STATE CONTRACT TOWMASTER 61381 US HWY 12 61381 US HWY 12 LITCHFIELD MN 55355 USA LITCHFIELD MN 55355 USA ATTN: Terry Vanderwerf PO# Salesman Terms Created Last Revised Appx Comp JENNIFER BOREEN =COD 1/07/19 1/07/19 0/00/00 EN3ZINKI • Discounts: 15.00% .00% .00% Build Instructions STATE CONTRACT- CITY; OF ARDEN HILLS Qty Feature Description List i Base Model - T-5DT $5495.00 12 Deck Length - In Feet 12 Decking Type - 21.1 Nominal Oak Wood r 1 Width 102" Overall with 77" Deck 1 Axles 7k E-Z tube Torflex 1 Brakes -- Electric 1 Deck Height - 16.511 2 Tires 235/85Rx15(E) 2 Wheels - White Mod 1 Jack - 7K Drop Leg; 1 Lights L.E.D. 1 Plug - !7 Pole Rv 1 Hitch/Neck - 2.511 Pintle Ring; 1 Trailer Color - Equipment Black, 6 Tie Downs - D-Rings Freight $145.00 *--- Continued --- NOTE: If changes are made to an order after a P.O. has FET required on all trailers with a GVWR OF 26,000 Ibs or more. been issued,a fee may be assessed and a revised or new P.O. MUST BE submitted to reflect changes. Price: Total Discounts: Accepted by Date Net Cost: Freight Material Surcharge: Total Due: TRLQF00 d ' Reference No. - QT 34938 QUOTATION Ship To: Cust: 9 Phone: Bill To: Phone: MN STATE CONTRACT TOWMASTER MN STATE CONTRACT TOWMASTER 61381 US HWY 12 61381 US HWY 12 LITCHFIELD MN 55355 USA LITCHFIELD MN 55355 USA ATTN: Terry Vanderwerf PO# Salesman Terms Created Last Revised Appx Comp JENNIFER BOREEN COD 1 1/07/19 1/07/19 0/00/00 • Discounts: 15.00% .00% .00% NOTE: If changes are made to an order after a P.O. has FET required on all trailers with a GVWR OF 26,000 lbs or more. been issued,a fee may be assessed and a revised or new P.O. MUST BE submitted to reflect changes. Price: $5,095.00 Total Discounts: $764.25 Accepted by Date Net Cost: $4,330.75 Freight $145.00 Material Surcharge: TRLQF00 Total Due: $4,476.76 Attachment C Capital Improvement Plan 2019 rhru 2023 Department Equipment City of Arden Hills, Minnesota Contact Public Works Director FP11 ect# 19-Eqp-001 Type Equipment Useful Life 20 ect Name Replace Easement Sewer Cleaning Machine(Unit 310) Category Equipment:Public Works TCAAP No Priority 3Important Description Total Project Cost: $70,000 I Ire current easement sewer cleaning machine is jointly owned by Arden Hills and White Bear Lake.In 2019 it will be 20 years old. Justification The easement sewer cleaning coaching will be 20 years old in 2019.Being jointly owned by Arden Hills and White Bear Township this piece of equipment gets significant use every year.The City is proposing to purchase its own machine this time around. It is not always available when needed under the current situation. Repairs 2014$120 2015$452 2016$0 Expenditures 2019 2020 2021 2022 2023 Total EquipNehicles/Furnishings 70,000 70,000 Total 70,000 70,000 Funding Sources 2019 2020 2021 2022 2023 Total Equipment/Building 70,000 70,000 Replacement Fund Total 70,000 70,000 Budget Impact/Other Produced Using the Plan-It Capital Planning Software Thursday,January 10,2019 117 CONSENT ITEM—7E ,-AI�EN HILLS MEMORANDUM DATE: January 28, 2019 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: MNSPECT Contract for Inspection Services Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider The Council should consider approving the agreement with MNSPECT to perform residential building inspections and code enforcement as needed. Background The City currently has a vacancy for a Residential Building Inspector and Code Enforcement officer. In order to assist the Building Official, Staff has requested a proposal from MNSPECT to assist in residential inspections and code enforcement as needed. The contract also provides the flexibility for MNSPECT to assist in commercial activities if needed, however, Staff is anticipating assistance will only be required for residential inspection and code enforcement activities. MNSPECT also serves 18 other municipalities, as their Building Official or in a similar backup role, such as, North St Paul, Shorewood, and Isanti. Attachment Attachment A: MNSPECT Contract for Inspection Services Attachment A MNSP F CTLLC . . 235 First Street West • Waconia, MN 55387-1302 Arden Hills, Minnesota Building Code Administration and Inspection Services January 10, 2019 Summary of service to be provided: Inspector will provide services to Arden Hills as needed as follows: A. Serve as back up to Arden Hills's Building Official for commercial and residential field inspections. B. Provide comprehensive plan review services, with a 10 business turn around on residential plans (IRC) and a 15 business day turn around for commercial (IBC),fire suppression,or mechanical (IMC/IFGC) plans. Turn around "number of days" calculation starts when a complete submission has been received by Inspector. C. Provide other services such as nuisance, rental, and fire inspections when requested. D. Provide inspection records and other information for the permanent records kept by the City. Cost to the City for Services: A. Building Code Administration duties required by the City shall be billed based on activity as follows: i. 52%of Permit fees as calculated by the approved fee schedule for plans reviewed by MNSPECT. ii. 80%of Permit fees on commercial (IBC) projects MNSPECT will be performing inspections. iii. Residential Field inspections, as requested,within the hours of 8:00 and 4:00 p.m., at the rate of $95.00 per hour, regardless of the number of inspections. City must provide as much notice of need as possible in order for us to block time. Details to be negotiated. iv. Requested fire inspections at the rate of$105.00/hour. V. Requested rental/nuisance inspections at the rate of$85.00/hour. vi. Hourly rate of$85.00 for other inspections not referenced above, office time, and meetings outside of the above types of inspections - this excludes normal office functions such as scheduling, plan review phone calls, code questions, meetings, etc vi. If plan review is completed electronically and client cannot print color plans in sizes required for legibility: a.8 1/2 x 11 1.00/page b.8 1/2 x 14 1.00/page c. 11 x 17 2.00/page d.Large format 4.00/page Only one set will be provided on paper (job site copy). City copy will be electronic. Next-day delivery service of paper copies can be couriered if selected by applicant Independent Contractor. It is acknowledged by and between the parties hereto that the Inspector is an independent contractor contracting with the Municipality to perform the services as provided in this agreement. A. Non-Employee Status — Personnel assigned to perform the Services to be provided by Inspector pursuant to this agreement shall be officers,employees, or sub-contractors of Inspector. Inspector assumes full responsibility for the actions of such personnel while performing services pursuant to this Agreement, and shall be solely responsible for their supervision, daily direction and control, provision of employment benefits and payment of salary(workers'compensation insurance,salary, retirement contributions, withholding tax, health insurance, and unemployment insurance). The Municipality shall not be responsible to furnish any benefits to such personnel. B. Administrative Responsibility - The daily administration of the Inspector services rendered to the City shall be under the sole direction of the City. The degree of services rendered, the standard of performance, and other matters relating to regulations and policies shall be under control of the City. Headquarters for the services rendered to the Municipality under this agreement shall be located at the Municipality offices. The Inspector shall submit to the City a regular report of services rendered and charges due, as well as periodic suggestions regarding other matters relating to the inspection services. C. Insurance i. Auto Insurance—Inspector in carrying out its obligation under this agreement, shall supply, upon the request of the Municipality, a Certificate of Insurance for owned, hired, and non-owned auto usage coverage for liability in the amounts of$100,000 per claim, $300,000 per occurrence coverage for personal injury and $25,000 per claim, $50,000 per occurrence for property damage insurance. ii. Workers' Compensation Insurance-The Inspector shall provide its employees with workers' compensation coverage compliant with MN State requirements. iii. General Liability Insurance-The Inspector shall provide the Municipality upon request with copies of General Liability Insurance in an amount of at least$500,000 covering all personnel employed by Inspector in capacity of acting as an Agent of the Municipality. C. Communications, Equipment, and Supplies. The Inspector shall provide, at its sole expense, all necessary equipment, vehicles and supplies to carry out its obligations under this agreement. D. Continuing Education and Certification - The Inspector shall be responsible for maintenance of required or appropriate certification and continuing education as Inspector under the laws of the State of Minnesota and shall be responsible for supplying any and all technical manuals and reference materials. 2. Effective Date of Service. The effective date of service to which the terms of this agreement shall apply will be on the day of 2019. 3. Termination of Agreement. This agreement shall remain in force and effect from the effective date of service or until cancelled by either party upon 30 days advance written notice. IN WITNESS THEREOF,the parties have executed this Agreement in duplicate this day of ) 2019. City of Arden Hills MNSPECT, LLC By: _ By: Dave Perrault, City Administrator Scott Qualle, President City Administrator Attest: Please see additional pages providing information on MNSPECT, LLC our services. CONSENT ITEM—7F ,'iAZEN HILLS MEMORANDUM DATE: January 28, 2019 TO: Honorable Mayor and City Councilmembers David Perrault, City Administrator FROM: Sue Polka, Public Works Director/City Engineer SUBJECT: Public Works Vehicle Purchases Budgeted Amount: Actual Amount: Funding Sources: $74,000 (net of trade) $54,766.96 Equipment Replacement Fund Council Should Consider Authorize the purchase of two (2) 2019 Ford F-150's from Midway Ford in the amount of $54,766.96 (Attachments A and B), which includes the trade-in of the 2008 F-350 single cab in the amount of$6,000.00. Background/Discussion The 2019 Capital Improvement Plan (CIP) includes an item for the replacement of the 2008 Ford F-350 (Unit 430). A copy of the detailed sheet from the CIP is attached (Attachment Q. Repair costs for parts and labor between 2014 and 2018 totaled $4,663.12 (Attachment D). Current mileage is 75,500. Unit 430 has primarily been used in parks and for plowing sidewalks, trails, and parking lots. This type of work has put excessive wear on the transmission and drive train. We are proposing to replace Unit 430 with the existing Superintendent's truck (Unit 215) which is also a Ford F-350 with a V-plow hitch and lift gate. The plow attachment from Unit 430 is approximately 4 years old and would be transferred to Unit 215. The 2019 CIP has an estimated budget for the purchase of new F-350 and F-150 vehicles of $74,000 (net of projected trade). By purchasing two F-150 vehicles — one to replace the superintendent's F-350 and one additional vehicle for the Engineering Technician, the total amount including the $6,000 trade-in is $54,766.96 for this purchase, well below the estimated budget. The pricing provided in the quotes are as listed in the Minnesota State contract. Attachments ATTACHMENT A: F-150 Quote from Midway Ford ATTACHMENT B: F-150 Quote from Midway Ford with Trade-In ATTACHMENT C: CIP Sheets ATTACHMENT D: Maintenance Record (Unit 430) Page 1 of 1 Midway Ford Commercial --- ----:---. -:. - Attachment Fleet and Government Sales 2777 N. Snelling Ave. tswansonQ)rosevillemidwayford com Roseville MN 55113 r«E' Fax#651-604-2936 a. r State ID 16 - 2019 F-150 4X4-Super Cab-6.5' Box tandard a, Automatic Transmission 40/20/40 Vinyl Seat 3.31-V6 Air Conditioning Dual Front Air Bags Rubber Floor Covering AM/FM Radio 4-Wheel ABS Brakes Bumpers w/Rear Step Matching Full Size Spare Tire Tilt Wheel Rear View Camera Options Code Price Select Exterior Colors 5.0L V8 995 Code Select $1,836 x Blue Jeans Metallic N1 10 Speed Transmission 44G Included x Race Red pQ 3.55 E-Locking Axle XL9 $433 x Stone Gray Metallic LQ Trailer Tow 53A $916 x Shadow Black Reverse Sensing 76R G1 $253 x Magnetic Metallic J7 Brake Controller 677 $253 x Ingot Silver Metallic 36 Gallon Fuel Tank 655 UX $409 x Oxford White YZ x Manual Lumbar 90L $36 x Power Group 85A $1,077 x Line-X $496 x Extended Service Contracts Cost Select Option Total $5,709 You must have a active FIN code to participate in this Base Price Totals purchase contract: FIN code # $22,841.92 Purchase Order required prior to order placement Options Price Totals 00$5,709. Trade In PO# Transit Impr Excise Tax $20.00 Tax Exempt Lic $51.75 6.5% Sales Tax $1,855. 11 Name of Organization Document fee $100.00 Sub total per vehicle $30,578.48 Number of Vehicles 1 Address Grand Total for all units $30,578.48 City, State, Zip Acceptance Signature Contact Person/Phone# Print Name and Title Date Contact's e-mail address and fax# Midway Ford Commercial T°T = Attachment B Fleet and Government Sales 2777 N. Snelling Ave. tswanson(c-Drosevillemidwayford.com Roseville MN 55113 Fax#651-604-2936 g State ID 16 2019 F-150 4X4-Super Cab-6.5' Box Automatic Transmission 40/20/40 Vinyl Seat 3.31-V6 Air Conditioning Dual Front Air Bags Rubber Floor Covering AM/FM Radio 4-Wheel ABS Brakes Bumpers w/Rear Step Matching Full Size Spare Tire Tilt Wheel Rear View Camera Options Code Price Select Exterior Colors Code Select 5.OL V8 995 $1,836 x Blue Jeans Metallic N1 10 Speed Transmission 44G Included x Race Red PQ 3.55 E-Locking Axle XL9 $433 x Stone Gray Metallic LQ Trailer Tow 53A $916 x Shadow Black JG1 Reverse Sensing 76R $253 x Magnetic Metallic J7 Brake Controller 67T $253 x Ingot Silver Metallic UX 36 Gallon Fuel Tank 655 $409 x Oxford White YZ x Manual Lumbar 90L $36 x Power Group 85A $1,077 x Line-X $496 x Extended Service Contracts Cost Select Option Total $5,709 You must have a active FIN code to participate in this Base Price Totals purchase contract : FIN code # 1 $22,841.92 Purchase Order required prior to order placement Options Price Totals $5,709. 00 Trade In ($6,000.00) PO# Transit Impr Excise Tax $20.00 Tax Exempt Lic $51.75 6.5% Sales Tax $1,465.71 Name of Organization Document fee $100.00 Sub total per vehicle $24,188.48 Number of Vehicles 1 Address Grand Total for all units $24,188.48 City, State, Zip Acceptance Signature Contact Person/Phone# Print Name and Title Date Contact's e-mail address and fax# Attachment C Capital Improvement Plan 2019 thru 2023 Department Equipment City of Arden Hills, Minnesota Contact Public Works Director Project# 19-Egpv-008 Type Equipment Useful Life 10 Project Name Add 1/2 Ton Truck Category Vehicles TCAAP No Priority 3Important Description Total Project Cost: $29,000 Ford extended cab-1/2 ton truck Justification The primary use of this truck would be for the newly created Senior Engineering Tech position to do site visits and haul equipment. The Public Works Department would also utilize it as needed. Expenditures 2019 2020 2021 2022 2023 Total Equip/Vehicles/Furnishings 29,000 29,000 Total 29,000 29,000 Funding Sources 2019 2020 2021 2022 2023 Total Equipment/Building 29,000 29,000 Replacement Fund Total 29,000 29,000 Budget Impact/Other Produced Using the Plan-It Capital Planning Software Thursday,January 10,2019 122 Capital Improvement Plan 2019 lhru 2023 Department Equipment City of Arden Hills, Minnesota Contact Public Works Director FPrr ect# 19-EgpV-002 Type Equipment Useful Life 10-12 ect Name Replace 2008 F-350 Pick-up w/plow(unit 430) Category Vehicles TCAAP No Priority 4 Less Important Description Total Project Cost: $55,000 Replace Pick-up truck(unit 85430) 2008-F-350 with plow and power tail gate-4x4 VIN#1FTSF31558EE35324 purchased in 2009 mileage 60.751 (2016) Justification truck will be 10 years old in 2019,Pick-up trucks are programed to be replaced on a 10-12 year cycle with plowing trucks such as this needing replacement closer to the 10 year mark. Repairs 2013-$1,542 2014-$596 2015-$142 2016-$L64 R Expenditures 2019 2020 2021 2022 2023 Total Equip/Vehicles/Furnishings 55,000 55,000 Total 55,000 55,000 Funding Sources 2019 2020 2021 2022 2023 Total Equipment/Building 45,000 45,000 Replacement Fund Trade-In Value 10,000 10,000 Total 55,000 55,000 Budget Impact/Other reduced maintenace costs/maximize resale value Budget Items 2019 2020 2021 2022 2023 Total Equipment and Vehicle repair 200 200 200 200 800 costs Total 200 200 200 200 800 Produced Using the Plan-It Capital Planning Software Thursday,January 10,2019 121 REPAIR HISTORY Attachment D Sorted By: Asset ID 12/20/2016 Date Asset ID Master Asset Wo# Code Schedule ID Completed Assigned To Part Cost Labor Cost Total Costs 430 401 540 3/4/09 $0.00 $0.00 $0.00 HAD SIDE OF BOX SCRAPED UP PLOWING SIDEWALKS 430 401 604 6/11/09 Frid,Jeff $12.60 $35.00 $47.60 0001: CHANGE OIL AND GREASE INSPECT AIR FILTER,CHECK BRAKE PADS,STEERING FOR PLAYALL LIGHTS,DRIVE TRAIN FLUIDS,BELTS,EXHAUST,BATTERY'S,TRANSMISSION,HYDRAUL/C FLUID,SEA TBELTS 0012:CHECK TIRE PRESSURE 430 401 698 10/23/09 Frid,Jeff $150.40 $105.00 $255.40 0001: CHANGE OIL AND GREASE INSPECT AIR FILTER,CHECK BRAKE PADS,STEERING FOR PLAYALL LIGHTS,DRIVE TRAIN FLUIDS,BELTS,EXHAUST,BATTERY'S,TRANSM/SSION,HYDRAULIC FLUID,SEA TBELTS 0003:ROTATE TIRES 0031:FIX FLAT TIRE TIRE WAS UNABLE TO BE REPAIRED HOLE WAS IN THE SHOULDER -MOUNT AND BALENCE ONE NEW TIRE 430 401 729 12/16/09 Frid,Jeff $300.36 $105.00 $405.36 -INSTALL NEW LPOW BLADE AND ALSO MODIFY PLOW TO EXCEPT TWO REIFORCEMENT PEICES FOR LONGER BLADE LIFE 430 401 763 2/1/10 Frid,Jeff $12.60 $35.00 $47.60 0001: CHANGE OIL AND GREASE INSPECT AIR FILTER,CHECK BRAKE PADS,STEERING FOR PLAY ALL LIGHTS,DRIVE TRAIN FLUIDS,BELTS,EXHAUST,BATTERY'S,TRANSMISSION,HYDRAUL/C FLUID,SEA TBELTS 0012:CHECK TIRE PRESSURE 430 401 819 5/13/10 Frid,Jeff $1,083.82 $175.00 $1,258.82 -INSTALLED AUX FUEL TANK/N THE BOX OF THE TRUCK (i DON'T HAVE ALL THE ORIGINAL INVOICED) 430 401 856 7/19/10 Frid,Jeff $12.60 $35.00 $47.60 0001: CHANGE OIL AND GREASE INSPECT AIR FILTER,CHECK BRAKE PADS,STEERING FOR PLAYALL LIGHTS,DRIVE TRAIN FLU/D,SEATBELTS 0012:CHECK TIRE PRESSURE 430 401 974 2/7/11 Frid,Jeff $855.83 $140.00 $995.83 -FRONT BUMPER AND RIGHT TOW HOOK WHERE DAMAGED,ALSO PASSENGER W/RROR ASSEMBLY -INSTALLED NEW BUMPER AND ALL SUPORTING BRACKETS -INSTALLED NEW MIRROR ASSEMBLY(RIGHT) 430 401 994 3/7/11 Frid,Jeff $12.86 $70.00 $82.86 0001: CHANGE OIL AND GREASE INSPECT AIR FILTER,CHECK BRAKE PADS,STEERING FOR PLAYALL LIGHTS,DRIVE TRAIN FLUID,SEATBELTS 0003:ROTATE TIRES 0012:CHECK TIRE PRESSURE 0010:OPERATION OF WIPERS 0023:CHECKALL BELTS AND REPLACE AS NEEDED -GREASED TOMMY LIFT -INSTALLED LEFT TURN SIGNAL BULB ON PLOW 430 401 1029 5/23/11 Frid,Jeff $4.41 $35.00 $39.41 Jeff Frid-changed engine oil and greased tommy lift,checked tire pressure,checked all lights and fluids(1 hour) Oil Filter 51372(WIX) Air Filter 49883 Oil 5W30(7 quarts) 430 401 1055 7/27/11 Frid,Jeff $92.47 $70.00 $162.47 Jeff Frid-installed new left front window run 8C3Z`2521597 A-Midway Ford-$92.47 430 401 1093 11/23/11 Mikacevich,Thomas $598.84 $140.00 $738.84 Thomas Mikacevich(4 hours) Replaced 4 tires on pickup(Firestone Transference-$149.71 x 4) Balanced tires 430 401 1126 12/13/11 Frid,Jeff $12.60 $70.00 $82.60 Jeff Frid-2 hours Changed engine oil and filter and greased Inspected brakes Installed new wiper blades Checked fluids and lights Oil Filter-51372 wix-Kath 5w30-7 quarts 430 401 1191 5/26/12 Frid,Jeff $18.41 $15.35 $33.76 Jeff Frid Midway Ford-changed engine oil,filter and inspected._$36.79 430 401 1237 10/31/12 Frid,Jeff $450.83 $350.00 $800.83 Jeff Frid(10 hours) changed engine oil and filter greased front end and Tommy Lift changed air and fuel filter rotated tires and adjusted air pressure checked all lights REPAIR HISTORY Page 2 of 2 Sorted By: Asset ID 12/20/2016 Date Asset ID Master Asset Wo# Code Schedule ID Completed Assigned To Part Cost Labor Cost Total Costs changed rear differential fluid(AMS Oil) found right front caliper froze-installed both front calipers,pads and rotors diagnosed noise in rear of truck-found rear brake pads froze in brackets and the emergency brake sticking tubed pivot for emergency brake installed new rear brake pads and rotors AirFi/ter 49883 Kath Fuel Filter 33243 Kath Oil Filter 57374 Kath 75W140 AMS Oil Kath $15.00 x 3 Brake Parts 430 401 1246 12/12/12 Frid,Jeff $0.00 $35.00 $35.00 Jeff Frid(1 hour) passenger plow headlight was unable to be tightened installed new light assembly headlight 25012792 Truck Utilities $139.05 430 401 1269 4/23/13 Midway Ford $107.58 $397.78 $505.36 Midway Ford-$512.76 430 401 1322 5/23/13 Frid,Jeff $4.41 $70.00 $74.41 Jeff Frid(2 hours) changed engine oil and filter and greased adjusted tire pressure and checked lights greased Tommy lift oil filter 51342 Kath 5s30 oil 7 qts Ramsey County 430 401 1344 11/7/13 Frid,Jeff $613.07 $105.00 $718.07 Jeff Frid(3 hours) changed engine oil,filter and greased installed air and fuel filters checked fluids and lights mounted and balanced 4 new tires installed plow and testes reset TPMS removed Tommy lift flip plate and straightened (note-tires at 40%remaining) 430 401 1364 12/9/13 Frid,Jeff $168.33 $193.64 $361.97 Jeff Frid(1 hour) Concern of truck not shifting out of first gear. Checked fuses and relays. Also had Midway Ford check for stored codes. None found. Truck shifts fine now. Midway Ford-$357.65 Transmission flush and filter change. Totals: $4,512.02 $2,181.77 $6,693.79 N �f] d 0 a cu cu rp v 4i D m n A $ d 3a ¢ a .o w o CL g M 0 0- m -tlfl'- N U v a Lij 0 'm 3 L1 Q 75; 7 v a 00 o � O wQ oilv► cFr z r a a t :w uaa 0 CY v o 0 0 0 O Q y r- U 0) LD s c di o E D cn h 12 V of w Go c o 0 a CDC� m ¢ a m a a as v 7 Q dp i o m Q E ca LLAA o to o a` G U ' 0 Y p W CL C o e +!s D .a (LL to LO o m m r- o w cp a 4 o w Q z_ i v, r w > o com r Q U ar ua! 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M m Go3 c� ko U 0 m °� C a ❑� � N 0 0 rn � o C7 Qa ,rSU0 �auO O w W lU re 0 w � fu o w�� 3a ¢ ❑ yf -3Q(o Up71 0U ❑ g i---� LU z w q w ❑ wC„a L) a ow ppm n � TMoC m m o m wi O m m Q U m iR uNv ell rR i N � � I N i pp yrl 1N C a O N Q a a � � � � MM (bS d a i N a) 0 N o a I! a 4 00 ❑ 0 Q 0 4 0 0 0 0 00 N N N 0) Laa aU a a a a m a c- a o a a �C ❑❑ v, _ a o 0 Q Q E m k 2 ,a = Gi 0 `w U CD ch w 90 u7 :3 0 00 Q a w w 2 a O m Q a z a a, ¢ ¢ z w V d s W Q ❑ o a U � g in a n. ° o o z = a m 0 N M 4a ❑ � mJJ � , r� wa w N u L ❑ ❑ Q 7_7 2 Y = � ❑ a I � � � Q ¢ lS.I w O ❑ O U' 0 E a E w M w E m E W Q 3 d a l C> 0 0 $ v g -he a o c od a a Na v o 0 Z V5 m G CJ �_ Q O -c ui r- m g o o� m �o C w H 4 a L ON Q L ❑ W 0 cozm ICL a0 W m 2ruL o O vmN oao NoCV ca0 aN wo rn0N oNm aNw CO CDcl: aN [ Qf L 3 0. Q Nc] pN tA�..- N �S] C l{) co O 67 C] .19 ti N iC O 0 �a ¢ L�CL m �.i y J 4 c� v a 0 a m M Q m Q C P g rfl co M M d M �T ry N Qf� H3 V? r3+ 0 it l J M- A w o a R x W W M J t2 a z c C ry a 3 0 cL CONSENT ITEM—7G ,-iIZEN HILLS MEMORANDUM DATE: January 28, 2019 TO: Honorable Mayor and City Councilmembers David Perrault, City Administrator FROM: Sue Polka, Public Works Director/City Engineer SUBJECT: Milling Attachment Purchase Budgeted Amount: Actual Amount: Funding Source: $16,000 $15,469.30 Equipment Replacement Fund Council Should Consider Approval of the purchase of a milling machine attachment for the bobcat from Tri-State Bobcat in the amount of$15,469.30 (Attachment A). Background/Discussion Currently, the City rents a milling machine when performing in-house mill and overlay projects. Purchasing the milling attachment for the bobcat will increase efficiency in street operations and reduce rental equipment costs. The 2019 CIP identifies a budget of $16,000 for the milling attachment (Attachment B). Staff recommends Council approve the purchase of the milling attachment. Attachments ATTACHMENT A: Tri-State Bobcat Proposal ATTACHMENT B: CIP Project Sheet Page 1 of 1 Attachment A Try-state BO�C�t Product Quotation Quotation Number: 27581D027584 Date: 2019-01-14 09:50:55 Ship to Bobcat Dealer Bill To City of Arden Hills Tri-State Bobcat, Inc City of Arden Hills 1245 W Highway 96 71 Minnesota Ave 1245 W Highway 96 Arden Hills, MN 55112 Little Canada MN 55117 Arden Hills, MN 55112 Phone: (651) 792-7847 Phone: (651)407-3727 Phone: (651) 792-7847 Fax: (651)330-8953 --------------------------- Contact: Patrick Schoen Phone: 651-407-3727 Fax: 651-330-8953 Cellular: 612-356-8890 E Mail: patricks@tristatebobcat.com Description Part No Qty Price Ea. Total 24"Planer,High Flow M7017 1 $11,601.80 $11,601.80 --- Drum 24 Smootheut M7017-Rot-02 1 $3,867.50 $3,867.50 Total of Items Quoted $15,469.30 Quote Total- US dollars $15,469.30 Notes: MN State Contract#149595,T-631(5) 12/18/18- 10/31/2019 All prices subject to change without prior notice or obligation. This price quote supersedes all preceding price quotes. Customer Acceptance: Purchase order: Authorized Signature: Print: Sign: Date: Attachment B Capital Improvement Plan 2019 thru 2023 Department Equipment City of Arden Hills, Minnesota Contact Public Works Director FPP" ect# 19-Eqp-004 Type Equipment Useful Life ect Name Bobcat millingattachment Category Equipment:Public Works TCAAP No Priority 3Important Description Total Project Cost: $16,000 Purchase of an attachment for milling pavement. Justification New equipment for efficiency in street operations. Expenditures 2019 2020 2021 2022 2023 Total EquipNehicles/Furnishings 16,000 16,000 Total 16,000 16,000 Funding Sources 2019 2020 2021 2022 2023 Total Equipment/Building 16,000 16,000 Replacement Fund Total 16,000 16,000 Budget Impact/Other Reduce equipment rental costs. Produced Using the Plan-It Capital Planning Software Thursday,January 10,2019 119 CONSENT ITEM— 7H ,-AI�EN HILLS MEMORANDUM DATE: January 28, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Sue Polka, Public Works Director/City Engineer SUBJECT: On Call Services—Amendment to Proposal for Engineering Services Budgeted Amount: Actual Amount: Funding Source: $25,000 (2019) $10,000 Surface Water Utility 604-49550-43100 Council Should Consider Entering into an amended professional services agreement with H.R. Green to provide on call engineering services on an as-needed basis in the not-to-exceed amount of$10,000. Backaround/Discussion From time to time staff is in need of assistance with various engineering tasks not associated with a capital project. Some examples are technical issues relating to lake issues, storm water or drainage issues, reviewing storm water plans for private development, or site inspections. At the August 13, 2018 City Council meeting, council approved an on-call services agreement (Attachment A) with H.R. Green in the amount of$10,000. Staff is requesting an amendment to the agreement in the amount of$10,000 for use in 2019 (Attachment B). H.R. Green has staff experience and has demonstrated their ability to provide these types of services to the City. Attachments Attachment A: H.R. Green Agreement Attachment B: H.R. Green Agreement—Amendment No. 1 Page 1 of 1 Attachment A H RG reen Simple Scope Short Form Agreement Project: Arden Hills On Call Services Project No: 181106 Phase No(s).: NA Date: 07/16/18 Client: City of Arden Hills, MN Contact: Sue Polka Title: City Engineer/ Public Works Director Address: 1245 Highway 96 West City/State/Zip: Arden Hills, MN 55112 Phone/Fax No. 651-792-7846 The CLIENT agrees to employ HR Green, Inc. (COMPANY) to perform the following services: On call services as directed by Sue Polka. Services may include and are not limited to, engineering design technical memo preparation, technical plan preparation, meeting attendance, and field services. The CLIENT agrees to pay COMPANY for the above scope of services: Time & Material, Not to Exceed in the amount of $10,000 ® Reimbursable Expenses Included ® Sub- Consultant Services Included ❑ Prepayment Required for Services to Commence Copy To: ® Accounting TERMS AND CONDITIONS Version1.0 07012017 Short Form Agreement Arden Hills On Call Services 07/16/18 Page 2 of 3 Services provided by COMPANY under this Agreement will be performed in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing at the same time and in the same or similar locality. Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the CLIENT or the COMPANY. COMPANY's services under this Agreement are being performed solely for the CLIENT's benefit, and no other party or entity shall have any claim against COMPANY because of this Agreement or the performance or nonperformance of services hereunder. The CLIENT and COMPANY agree to require a similar provision in all contracts with contractors, subcontractors, sub-consultants, vendors and other entities involved in this project to carry out the intent of this provision. In an effort to resolve any conflicts that arise during the design or construction of the project or following the completion of the project, the CLIENT and COMPANY agree that all disputes between them arising out of or relating to this Agreement shall be submitted to non-binding mediation unless the parties mutually agree otherwise. The CLIENT and COMPANY further agree to include a similar mediation provision in all agreements with independent contractors and consultants retained for the project and to require all independent contractors and consultants also to include a similar mediation provision in all agreements with subcontractors, sub-consultants, suppliers or fabricators so retained, thereby providing for mediation as the primary method for dispute resolution between the parties to those agreements. If litigation arises for purposes of collecting fees or expenses due under this Agreement, the Court in such litigation shall award reasonable costs and expenses, including attorney fees, to the party justly entitled thereto. In awarding attorney fees, the Court shall not be bound by any Court fee schedule, but shall, in the interest of justice, award the full amount of costs, expenses,and attorney fees paid or incurred in good faith. All reports, plans, specifications, field data, field notes, laboratory test data, calculations, estimates and other documents including all documents on electronic media prepared by COMPANY as instruments of service shall remain the property of COMPANY. All project documents including, but not limited to, plans and specifications furnished by COMPANY under this project are intended for use on this project only. Any reuse, without specific written verification or adoption by COMPANY, shall be at the CLIENT's sole risk, and CLIENT shall defend, indemnify and hold harmless COMPANY from all claims, damages and expenses including attorney's fees arising out of or resulting therefrom. Under no circumstances shall delivery of electronic files for use by the CLIENT be deemed a sale by the COMPANY, and the COMPANY makes no warranties, either express or implied, of merchantability and fitness for any particular purpose. In no event shall the COMPANY be liable for indirect or consequential damages as a result of the CLIENT's use or reuse of the electronic files. Because electronic file information can be easily altered, corrupted, or modified by other parties, either intentionally or inadvertently, without notice or indication, COMPANY reserves the right to remove itself from of its ownership and/or involvement in the material from each electronic medium not held in its possession. CLIENT shall retain copies of the work performed by COMPANY in electronic form only for information and use by CLIENT for the specific purpose for which COMPANY was engaged. Said material shall not be used by CLIENT or transferred to any other party, for use in other projects, additions to this project, or any other purpose for which the material was not strictly intended by COMPANY without COMPANY's expressed written permission. Any unauthorized use or reuse or modifications of this material shall be at CLIENT'S sole risk. Furthermore, the CLIENT agrees to defend, indemnify, and hold COMPANY harmless from all claims, injuries, damages, losses, expenses, and attorney's fees arising out of the modification or reuse of these materials. The CLIENT agrees that the General Contractor is solely responsible for job site safety, and warrants that this intent shall be made evident in the CLIENT's Agreement with the General Contractor. The CLIENT also agrees that the CLIENT, COMPANY and COMPANY's consultants shall be indemnified and shall be made additional insureds on the General Contractor's and all subcontractor's general liability policies on a primary and non-contributory basis. The CLIENT shall make no claim for professional negligence, either directly or in a third party claim, against COMPANY unless the CLIENT has first provided COMPANY with a written certification executed by an independent design professional currently practicing in the same discipline as COMPANY and licensed in the State in which the claim arises. The CLIENT agrees, to the fullest extent permitted by law,to limit the liability of COMPANY and COMPANY's officers, directors, partners, employees, shareholders, owners and sub-consultants to the CLIENT for any and all claims, losses, costs, damages of any nature whatsoever or claims expenses from any cause or causes, including attorneys' fees and costs and expert witness fees and costs, so that the total aggregate liability of COMPANY and its officers, directors, partners, employees, shareholders, owners and sub-consultants to all those named shall not exceed $ Versionl.0 07012017 Short Form Agreement Arden Hills On Call Services 07/16/18 Page 3 of 3 10,000. It is intended that this limitation apply to any and all liability or cause of action however alleged or arising, unless otherwise prohibited by law. Invoices for COMPANY's services shall be submitted, on a monthly basis. Invoices shall be due and payable upon receipt. If any invoice is not paid within 15 days, COMPANY may, without waiving any claim or right against the CLIENT, and without liability whatsoever to the CLIENT suspend or terminate the performance of services. The retainer shall be credited on the final invoice. Accounts unpaid 30 days after the invoice date may be subject to a monthly service charge of 1.5% (or the maximum legal rate) on the unpaid balance. In the event any portion of an account remains unpaid 60 days after the billing, COMPANY may institute collection action and the CLIENT shall pay all costs of collection, including reasonable attorney's fees. The COMPANY is not a Municipal Advisor registered with the Security and Exchange Commission (SEC)as defined in the Dodd-Frank Wall Street Reform and Consumer Protection Act. When the CLIENT is a municipal entity as defined by said Act, and the CLIENT requires project financing information for the services performed under this AGREEMENT, the CLIENT will provide the COMPANY with a letter detailing who their independent registered municipal advisor is and that the CLIENT will rely on the advice of such advisor. A sample letter can be provided to the CLIENT upon request. This agreement is approved and accepted by the CLIENT and COMPANY upon both parties signing and dating the agreement. Services will not begin until COMPANY receives a signed agreement. The effective date of the agreement shall be the last date entered below. City of Arden Hills, MN HR GREEN, INC. 1245 Highway 96 West 2550 University Avenue W. Arden Hills, MN 55112 St. Paul, MN 55114 651-792-7846 651-644-4389 Accepted by: Approved by: Printed/ nted/ C )rs Typed Name: U/ �4/1. Typed Name: Title: Title: P SS0C-) / pro)e rJ (AI)q Date: p�J�D Date: Versionl.0 07012017 HR GREEN, INC. Billing Rate Schedule HRGreen Effective January 1, 2018 Professional Services Billing Rate Range Principal $195- $280 Senior Professional $170- $250 Professional $110- $195 Junior Professional $85- $140 Senior Technician $115- $140 Technician $80- $125 Senior Field Personnel $100- $170 Field Personnel $90- $165 Junior Field Personnel $50- $95 Administrative Coordinator $65-$105 Administrative $60- $110 Corporate Admin $80- $140 Operators/Interns $50- $100 Reimbursable Expenses 1. All materials and supplies used in the performance of work on this project will be billed at cost plus 10%. 2. Auto mileage will be charged per the standard mileage reimbursement rate established by the Internal Revenue Service. Survey and construction vehicle mileage will be charged on the basis of$0.85 per mile or $65.00 per day. 3. Charges for sub-consultants will be billed at their invoice cost plus 15%. 4. A rate of$6.00 will be charged per HR Green labor hour for a technology and communication fee. 5. All other direct expenses will be invoiced at cost plus 10%. Attachment B HRGreen HR GREEN, INC. PROFESSIONAL SERVICES AGREEMENT AMENDMENT NO. 1 THIS AMENDMENT, made this day of January 2, 2019 by and between, TheCity of Arden Hills, MN, the CLIENT, and HR GREEN, INC. (hereafter"COMPANY"), for professional services concerning: Arden Hills On Call Services hereby amends the original Professional Services Agreement dated 07/16/2018 as follows: The CLIENT and COMPANY agree to amend the Scope of Services of the original Professional Services Agreement and previous amendments as follows: On call services as directed by Sue Polka. Services may include and are not limited to, engineering design, technical memo preparation, technical plan preparation, meeting attendance, and field services COMPANY Project Number: 181106 The CLIENT and COMPANY agree to amend other provisions of the original Professional Services Agreement and previous amendments as follows: N/A In consideration for these services, the CLIENT AGREES to adjust the payment for services performed by COMPANY on the following basis: ® Time & Material, Not to Exceed increase by Ten Thousand Dollars ($10,000) The total authorized compensation after this Amendment, including the original Professional Services Agreement and all previous Amendments, is Twenty Thousand Dollars ($20,000) THIS AMENDMENT is subject to all provisions of the original Professional Services Agreement. THIS AMENDMENT, together with the original Professional Services Agreement and all previous amendments represents the entire and integrated AGREEMENT between the CLIENT and COMPANY. THIS AMENDMENT executed the day and year written above. City of Arden Hills, MN HR GREEN By: David Grant, Mayor By Chris Harrington Associate / Project Manager Version2.0 12172018 CONSENT ITEM—7I ,-AI�EN HILLS MEMORANDUM DATE: January 28, 2019 TO: Honorable Mayor and City Councilmembers David Perrault, City Administrator FROM: Sue Polka, Public Works Director/City Engineer SUBJECT: Old Snelling Avenue Bridge Replacement Project — Payment No. 2 and Change Order No. 1 Budgeted Amount: Actual Amount: Funding Sources: $392,514.00 $419,639.19 PIR, MnDOT Bridge Bond Council Should Consider The City Council is requested to approve: • Change Order No. 1 for the Old Snelling Bridge Project in the amount of$27,125.19. • Payment No. 2 for the Old Snelling Bridge Project to VEIT & Company, Inc.in the amount of$115,532.71. Discussion On September 10, 2018, the City Council adopted Resolution 2018-058 awarding the Old Snelling Avenue Bridge Replacement Project to VEIT & Company, Inc. in the amount of $392,514.00. On December 10, 2018 the City Council approved the first payment in the amount of$267,592.92. The items included in Change Order No. 1: • Watermain extension with new hydrant and new service. • Floodplain grading requested by Rice Creek watershed. • Culvert length reduction. (Cost savings) • Contaminated soil landfill disposal. The project is approximately 96% complete with a majority of the work constructed. Five percent retainage is being withheld from the work completed in accordance with the contract documents. The second payment is in the amount of$115,532.71. Kimley Horn has provided a Page 1 of 2 recommendation to pay the second voucher and a detailed itemization of Change Order No. 1 (Attachment A). Staff recommends that Council approve Payment No. 2. Attachments Attachment A: Kimley Horn Letter/Payment Request No. 2 Page 2 of 2 Kimley>>>Horn January 22, 2019 Ms. Sue Polka Arden Hills Public Works Director 1245 West Highway 96 Arden Hills, MN 55412 RE: Old Snelling Avenue Bridge Replacement Project Change Order#1 Payment#2 Arden Hills Project PW 2018-102 Dear Ms. Polka, We are forwarding Change Order#1 and Payment#2 for your review and approval related to the above referenced project. Veit& Company, Inc. is the Contractor for the Old Snelling Avenue Bridge Replacement Project. A synopsis of Change Order#1 work items is outlined below, we have attached a detailed itemization of the change order items to this pay request. Change Order#1 Work: 1. Watermain extension: The original plans included watermain relocation in the vicinity of the box culvert only. The project was modified to replace the remaining 8"watermain to the terminus of the line including installation of a new hydrant and new service to the private property located south of the culvert. 2. Floodplain grading: The Rice Creek watershed requested additional excavation be incorporated into the project to avoid filling within the 100 year floodplain of the channel. This work included additional tree removal to facilitate the excavation. 3. Culvert length reduction: The original plans included 90 feet of culvert to accommodate the existing 44 foot wide roadway and future trail cross section. The plans were modified to reduce overall culvert length to 75 feet to accommodate the proposed future roadway cross section of 32 feet and elimination of concrete curb and gutter. This modification resulted in a cost savings to the project. 4. Contaminated Soils: During excavation for the box culvert installation, the Contractor encountered soil impacted by creosote. The creosote is likely a result of the wooden piles supporting the original bridge. The material was disposed of at an appropriate landfill. Change Order#1 includes payment for Contractor costs associated with landfill disposal fees and additional trucking costs. The total requested amount for Change Order 1 items is$27,125.19. Attachment A The Contractor has substantially completed the project work. Remaining work to be completed in the April/May of 2019 includes final site seeding and restoration as well as final bituminous surfacing. Based upon the Work completed on the project through January 15th, 2019, we recommend the payment of$115,532.71 be made to the Contractor. Payment#2 includes work associated with Change Order Number 1. Street, 00 Kimley)>> Horn Page 2 Please contact me if you have questions or you need any additional information. Sincerely, KIMLEY-HORN AND ASSOCIATES, INC. Matthew D. Jense ,VPP. Project Manager Attachments: Change Order#1 Itemized Detail Application for Payment, Payment No. #2 • 2550 University Avenue West, Suite 238N, St. Paul, MN 55114 MORIKIMSMIM 0 0 0 0 00 o 0 0 o 0 0 0 0 0 o p� �— ao 0 0 0 0 (o m o 0 0 0 0 0 o Ln o Q z ui o o W W LO r- 0 0 0 0 0 o N r- 0 O O 'q' 'ITN N O O O N LO O O CO O 6 D r O Lod V ' L() (O Lf) �- O h O M N O 00 N O LO N N N N Lo N Lo 'd- (O Lf) N r' O Q N U +-j (» c» (» (» 61) sn (s 63 c» (» n Efl v o 0 0 0 0 w O o 0 0 0 0 0 (D 0 W M O O O O 'ct N 0 0 0 0 0 0 N Lf) O () Lf) O O O O V d' O O O O O O O r- O U O O O O N LO O O O N LO (O (M O m r� O LO d' M Lf7 O M 00 Q a_ LO N d' V N LO V N v z N � c» Q3 (» c» cq w e3 c» W (» (» <n L m v U � n r- N o o In Lo J N M CO O M N N 2 > C ~ Q o o w Q p O Q cB z F— o a eA 0 O L O Q N U O a N o2S = w w zk cn cn U w Q Q Q w 0 w w w cn � ,( j J J W Q Q J w w w J J J J J J W a U O > p O rY W w M 0 O Z w w Q cc z Q O U 2 w O z U z Z U O J � _ O U) w m W Z U z o U LO CD Q w (A O J w cn J w Z X U U w a W 0 Q � m z0 Lu 9L W U 2 O < w cr > w w Q w U) z W x x w W r W w ~ > O U M M w 0 O z � w z 0 0 U w Q o6 00 N w ), N Q O OU Q Q C) Q M�M O J J W C7 z � � I— LU LU z_ Q z U H O Q J -i Q > P: U 0 Q W m � Q = U z O W > h Q W H 0 ~ z N W z z E w w z w � O w O � Z LLJpuj wp = c~n m w M _j 't Q Q w Q a w z 2 F— > 0 w J � � Z x cD c� z_ W � U c� i CO E 2 <o F-- OU m z w �— N (O N N N M Lf CO L( Z O LO Q LL LO LO LO LO LO (.0 (O (O (O LO LC) LO Lf) Lf) J rU O Z_ d In w 4 v (-i 4 v v v � � L6 L6 J z I'- J � ry N N O O O O O O O O M M r W O �— V w 2 N N N N N N N N N N N N N N N N Z rY W U Z N a Z uw N O z W N M V t.() CO f� M O O N M V Ln CO u 0 a u 0 E= z O APPLICATION FOR PAYMENT PAYMENT NO. # 2 City Contract: PW 2018-0102 State Project No: 187-111-001 Owner: City of Arden Hills Contractor: VEIT & Company, Inc Project: Old Snelling Avenue Bridge Replacement Application Date: January 22, 2019 For Period Ending: January 15, 2019 Original Contract Amount: $ 392,514.00 Contract Amendments: $ 27,125.19 Contract Amount to Date: $ 419,639.19 Total Amount of Work Completed to Date: $ 403,290.14 Material Stored On-Site but not in Work: Gross Amount Due to Date: $ 403,290.14 Less 5.00% Retainage: $ 20,164.51 Amount Due to Date: $ 383,125.63 Less Previous Payments: $ 267,592.92 Total Due This Application: $ 115,532.71 1 hereby certify that all items and amounts shown are correct for the work completed to-date. Contractor: VEIT & COMPANY, INC. By: `%%� Date: The Work on this project and application for payment have been reviewed and the amount shown is recommended for payment. Engineer: KI LEY-HORN By: Date: APPROVED FOR PAYMENT Owner: CITY OF ARDEN HILLS By: Date: Z M N O O O O O O O O O O O w N 0 o O O O O o O 0 O 0 0 o O o o Ln N N O O O O O O O O O LL7 00 N V O O o O o O O O O O o O O o o O D M Ln 0 0 0 N "t O_ (o (0 w 't 0 w O m N w M N M N M N O o o N O M O I- w m m m N N N N M (D M O N 0 V L` r M V r- M M M (0 N O � O (0 (0 N (D 0 M 0) r N` O (D o0 a0 O Ln N 0 N O Iq (O Ln O V O N 00 Cl) 00 V It V M N (0 Ln L() Ln 0) a Ln W M r- M W Q cl O �--' 64 ER 64 69 64 U3 69 69 64 64 69 VI 64 (A EA 64 64 64 M 64 69 64 64 69 M 64 6, 64 69 EA b9 64 64 64 bq EA o Ln In (0 W O N V Ln Ln Co O O V O N O 'cY N co N 0 0 0 0 0 0 O O O Ln M N O N co Lo Ln W o It Lo M (fl M O N N N W O O N M N N V 00 N N F, � Z OZ) F- a Cl) N O o 0 0 0 0 0 0 0 0 LO 0 0 00 N o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 C. 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