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HomeMy WebLinkAbout04-22-19-RAPPROVAL OF AGENDA PUBLIC INQUIRIES/INFORMATIONAL This is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting. RESPONSE TO PUBLIC INQUIRIES Public Inquiry Responses From March 25, 2019 City Council Meeting l Lindey's Park Backstop l Resident TCAAP Question Dave Perrault, City Administrator MEMO.PDF PRESENTATION 35W MnPASS Project Update Mark Lindeberg, MnDOT MEMO.PDF Proclamation Recognizing May 19 -25, 2019 As National Public Works Week Mayor Grant MEMO.PDF ATTACHMENT A.PDF Proclamation Recognizing May 12 -18, 2019 As National Police Week Mayor Grant MEMO.PDF ATTACHMENT A.PDF STAFF COMMENTS Rice Creek Commons (TCAAP) And Joint Development Authority (JDA) Update Dave Perrault, City Administrator MEMO.PDF Transportation Update Sue Polka, Interim Public Works Director MEMO.PDF APPROVAL OF MINUTES March 18, 2019 City Council Work Session 03 -18 -19 -WS.PDF March 18, 2019 Special Regular City Council 03 -18 -19 -SR.PDF March 25, 2019 Regular City Council 03 -25 -19 -R.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst MEMO.PDF Motion To Approve First Quarter Financials Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve 2020 Budget Calendar Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF Motion To Approve Springbrook Software Upgrade And Purchase Of Licenses Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF Motion To Authorize Posting For Part -Time Customer Service Specialist Dave Perrault, City Administrator MEMO.PDF Motion To Authorize City Staff To Begin Summer Work Hours Beginning Tuesday, May 28, 2019, And Concluding On Friday, August 30, 2019 Julie Hanson, City Clerk MEMO.PDF Motion To Approve Resolution 2019 -017 Approving A Premise Permit Application For Minnesota Fastpitch Academy Foundation For Charitable Gambling At Welsch ’s Big Ten Tavern Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Planning Case 19 -003 –3900 Bethel Drive –Site Plan Review Mike Mrosla, City Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF Motion To Accept Resignation Of Matt Dixon From Planning Commission Mike Mrosla, City Planner MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2019 -012 Appointing Dan Dietz To The Parks, Trails And Recreation Committee (PTRC) Sara Knoll, Recreation Coordinator Sue Polka, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2019 -013 Appointing Timothy Nelson To The Parks, Trails And Recreation Committee (PTRC) Sara Knoll, Recreation Programmer Sue Polka, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2019 -014 Accepting A Donation From The Arden Hills Foundation Sara Knoll, Recreation Programmer Sue Polka, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF Motion To Approve Professional Services Agreement For Utility Monitoring And Control -Design Phase –HR Green Sue Polka, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Purchase Of Televising Camera Trailer Sue Polka, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Professional Services Agreement For Construction Services – Highway 10 Watermain Replacement -TKDA Sue Polka Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2019 -015 Approving County State Aid Highway (CSAH) 17 Designation With Ramsey County Sue Polka, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Authorize Amendment To Professional Services Agreement For Construction Phase Services –Old Snelling Bridge Improvements –Kimley -Horn Sue Polka, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor: David Grant Councilmembers: Brenda Holden Fran Holmes Dave McClung Steve Scott Regular City Council Agenda April 22, 2019 7:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. CALL TO ORDER 1. 2. 3. 3.A. Documents: 4. 4.A. Documents: 4.B. Documents: 4.C. Documents: 5. 5.A. Documents: 5.B. Documents: 6. 6.A. Documents: 6.B. Documents: 6.C. Documents: 7. 7.A. Documents: 7.B. Documents: 7.C. Documents: 7.D. Documents: 7.E. Documents: 7.F. Documents: 7.G. Documents: 7.H. Documents: 7.I. Documents: 7.J. Documents: 7.K. Documents: 7.L. Documents: 7.M. Documents: 7.N. Documents: 7.O. Documents: 7.P. Documents: 7.Q. Documents: 8. 9. 10. 11. 12. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESPublic Inquiry Responses From March 25, 2019 City Council MeetinglLindey's Park Backstop l Resident TCAAP Question Dave Perrault, City AdministratorMEMO.PDFPRESENTATION35W MnPASS Project Update Mark Lindeberg, MnDOT MEMO.PDF Proclamation Recognizing May 19 -25, 2019 As National Public Works Week Mayor Grant MEMO.PDF ATTACHMENT A.PDF Proclamation Recognizing May 12 -18, 2019 As National Police Week Mayor Grant MEMO.PDF ATTACHMENT A.PDF STAFF COMMENTS Rice Creek Commons (TCAAP) And Joint Development Authority (JDA) Update Dave Perrault, City Administrator MEMO.PDF Transportation Update Sue Polka, Interim Public Works Director MEMO.PDF APPROVAL OF MINUTES March 18, 2019 City Council Work Session 03 -18 -19 -WS.PDF March 18, 2019 Special Regular City Council 03 -18 -19 -SR.PDF March 25, 2019 Regular City Council 03 -25 -19 -R.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst MEMO.PDF Motion To Approve First Quarter Financials Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve 2020 Budget Calendar Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF Motion To Approve Springbrook Software Upgrade And Purchase Of Licenses Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF Motion To Authorize Posting For Part -Time Customer Service Specialist Dave Perrault, City Administrator MEMO.PDF Motion To Authorize City Staff To Begin Summer Work Hours Beginning Tuesday, May 28, 2019, And Concluding On Friday, August 30, 2019 Julie Hanson, City Clerk MEMO.PDF Motion To Approve Resolution 2019 -017 Approving A Premise Permit Application For Minnesota Fastpitch Academy Foundation For Charitable Gambling At Welsch ’s Big Ten Tavern Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Planning Case 19 -003 –3900 Bethel Drive –Site Plan Review Mike Mrosla, City Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF Motion To Accept Resignation Of Matt Dixon From Planning Commission Mike Mrosla, City Planner MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2019 -012 Appointing Dan Dietz To The Parks, Trails And Recreation Committee (PTRC) Sara Knoll, Recreation Coordinator Sue Polka, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2019 -013 Appointing Timothy Nelson To The Parks, Trails And Recreation Committee (PTRC) Sara Knoll, Recreation Programmer Sue Polka, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2019 -014 Accepting A Donation From The Arden Hills Foundation Sara Knoll, Recreation Programmer Sue Polka, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF Motion To Approve Professional Services Agreement For Utility Monitoring And Control -Design Phase –HR Green Sue Polka, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Purchase Of Televising Camera Trailer Sue Polka, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Professional Services Agreement For Construction Services – Highway 10 Watermain Replacement -TKDA Sue Polka Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2019 -015 Approving County State Aid Highway (CSAH) 17 Designation With Ramsey County Sue Polka, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Authorize Amendment To Professional Services Agreement For Construction Phase Services –Old Snelling Bridge Improvements –Kimley -Horn Sue Polka, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council Agenda April 22, 20197:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A. Documents: 4.B. Documents: 4.C. Documents: 5. 5.A. Documents: 5.B. Documents: 6. 6.A. Documents: 6.B. Documents: 6.C. Documents: 7. 7.A. Documents: 7.B. Documents: 7.C. Documents: 7.D. Documents: 7.E. Documents: 7.F. Documents: 7.G. Documents: 7.H. Documents: 7.I. Documents: 7.J. Documents: 7.K. Documents: 7.L. Documents: 7.M. Documents: 7.N. Documents: 7.O. Documents: 7.P. Documents: 7.Q. Documents: 8. 9. 10. 11. 12. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESPublic Inquiry Responses From March 25, 2019 City Council MeetinglLindey's Park Backstop l Resident TCAAP Question Dave Perrault, City AdministratorMEMO.PDFPRESENTATION35W MnPASS Project UpdateMark Lindeberg, MnDOT MEMO.PDFProclamation Recognizing May 19 -25, 2019 As National Public Works WeekMayor Grant MEMO.PDFATTACHMENT A.PDFProclamation Recognizing May 12 -18, 2019 As National Police WeekMayor Grant MEMO.PDFATTACHMENT A.PDFSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault, City Administrator MEMO.PDFTransportation UpdateSue Polka, Interim Public Works Director MEMO.PDFAPPROVAL OF MINUTESMarch 18, 2019 City Council Work Session03-18 -19 -WS.PDFMarch 18, 2019 Special Regular City Council 03 -18 -19 -SR.PDF March 25, 2019 Regular City Council 03 -25 -19 -R.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst MEMO.PDF Motion To Approve First Quarter Financials Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve 2020 Budget Calendar Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF Motion To Approve Springbrook Software Upgrade And Purchase Of Licenses Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF Motion To Authorize Posting For Part -Time Customer Service Specialist Dave Perrault, City Administrator MEMO.PDF Motion To Authorize City Staff To Begin Summer Work Hours Beginning Tuesday, May 28, 2019, And Concluding On Friday, August 30, 2019 Julie Hanson, City Clerk MEMO.PDF Motion To Approve Resolution 2019 -017 Approving A Premise Permit Application For Minnesota Fastpitch Academy Foundation For Charitable Gambling At Welsch ’s Big Ten Tavern Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Planning Case 19 -003 –3900 Bethel Drive –Site Plan Review Mike Mrosla, City Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF Motion To Accept Resignation Of Matt Dixon From Planning Commission Mike Mrosla, City Planner MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2019 -012 Appointing Dan Dietz To The Parks, Trails And Recreation Committee (PTRC) Sara Knoll, Recreation Coordinator Sue Polka, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2019 -013 Appointing Timothy Nelson To The Parks, Trails And Recreation Committee (PTRC) Sara Knoll, Recreation Programmer Sue Polka, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2019 -014 Accepting A Donation From The Arden Hills Foundation Sara Knoll, Recreation Programmer Sue Polka, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF Motion To Approve Professional Services Agreement For Utility Monitoring And Control -Design Phase –HR Green Sue Polka, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Purchase Of Televising Camera Trailer Sue Polka, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Professional Services Agreement For Construction Services – Highway 10 Watermain Replacement -TKDA Sue Polka Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2019 -015 Approving County State Aid Highway (CSAH) 17 Designation With Ramsey County Sue Polka, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Authorize Amendment To Professional Services Agreement For Construction Phase Services –Old Snelling Bridge Improvements –Kimley -Horn Sue Polka, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council Agenda April 22, 20197:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:4.B.Documents:4.C.Documents:5.5.A.Documents:5.B.Documents:6.6.A.Documents:6.B.Documents: 6.C. Documents: 7. 7.A. Documents: 7.B. Documents: 7.C. Documents: 7.D. Documents: 7.E. Documents: 7.F. Documents: 7.G. Documents: 7.H. Documents: 7.I. Documents: 7.J. Documents: 7.K. Documents: 7.L. Documents: 7.M. Documents: 7.N. Documents: 7.O. Documents: 7.P. Documents: 7.Q. Documents: 8. 9. 10. 11. 12. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESPublic Inquiry Responses From March 25, 2019 City Council MeetinglLindey's Park Backstop l Resident TCAAP Question Dave Perrault, City AdministratorMEMO.PDFPRESENTATION35W MnPASS Project UpdateMark Lindeberg, MnDOT MEMO.PDFProclamation Recognizing May 19 -25, 2019 As National Public Works WeekMayor Grant MEMO.PDFATTACHMENT A.PDFProclamation Recognizing May 12 -18, 2019 As National Police WeekMayor Grant MEMO.PDFATTACHMENT A.PDFSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault, City Administrator MEMO.PDFTransportation UpdateSue Polka, Interim Public Works Director MEMO.PDFAPPROVAL OF MINUTESMarch 18, 2019 City Council Work Session03-18 -19 -WS.PDFMarch 18, 2019 Special Regular City Council03-18 -19 -SR.PDFMarch 25, 2019 Regular City Council03-25 -19 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting Analyst MEMO.PDFMotion To Approve First Quarter FinancialsGayle Bauman, Finance Director MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve 2020 Budget CalendarGayle Bauman, Finance Director MEMO.PDFATTACHMENT A.PDFMotion To Approve Springbrook Software Upgrade And Purchase Of LicensesGayle Bauman, Finance Director MEMO.PDFATTACHMENT A.PDFMotion To Authorize Posting For Part -Time Customer Service SpecialistDave Perrault, City Administrator MEMO.PDF Motion To Authorize City Staff To Begin Summer Work Hours Beginning Tuesday, May 28, 2019, And Concluding On Friday, August 30, 2019 Julie Hanson, City Clerk MEMO.PDF Motion To Approve Resolution 2019 -017 Approving A Premise Permit Application For Minnesota Fastpitch Academy Foundation For Charitable Gambling At Welsch ’s Big Ten Tavern Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Planning Case 19 -003 –3900 Bethel Drive –Site Plan Review Mike Mrosla, City Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF Motion To Accept Resignation Of Matt Dixon From Planning Commission Mike Mrosla, City Planner MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2019 -012 Appointing Dan Dietz To The Parks, Trails And Recreation Committee (PTRC) Sara Knoll, Recreation Coordinator Sue Polka, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2019 -013 Appointing Timothy Nelson To The Parks, Trails And Recreation Committee (PTRC) Sara Knoll, Recreation Programmer Sue Polka, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2019 -014 Accepting A Donation From The Arden Hills Foundation Sara Knoll, Recreation Programmer Sue Polka, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF Motion To Approve Professional Services Agreement For Utility Monitoring And Control -Design Phase –HR Green Sue Polka, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Purchase Of Televising Camera Trailer Sue Polka, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Professional Services Agreement For Construction Services – Highway 10 Watermain Replacement -TKDA Sue Polka Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2019 -015 Approving County State Aid Highway (CSAH) 17 Designation With Ramsey County Sue Polka, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Authorize Amendment To Professional Services Agreement For Construction Phase Services –Old Snelling Bridge Improvements –Kimley -Horn Sue Polka, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council Agenda April 22, 20197:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:4.B.Documents:4.C.Documents:5.5.A.Documents:5.B.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:7.7.A.Documents:7.B.Documents:7.C.Documents:7.D.Documents:7.E. Documents: 7.F. Documents: 7.G. Documents: 7.H. Documents: 7.I. Documents: 7.J. Documents: 7.K. Documents: 7.L. Documents: 7.M. Documents: 7.N. Documents: 7.O. Documents: 7.P. Documents: 7.Q. Documents: 8. 9. 10. 11. 12. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESPublic Inquiry Responses From March 25, 2019 City Council MeetinglLindey's Park Backstop l Resident TCAAP Question Dave Perrault, City AdministratorMEMO.PDFPRESENTATION35W MnPASS Project UpdateMark Lindeberg, MnDOT MEMO.PDFProclamation Recognizing May 19 -25, 2019 As National Public Works WeekMayor Grant MEMO.PDFATTACHMENT A.PDFProclamation Recognizing May 12 -18, 2019 As National Police WeekMayor Grant MEMO.PDFATTACHMENT A.PDFSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault, City Administrator MEMO.PDFTransportation UpdateSue Polka, Interim Public Works Director MEMO.PDFAPPROVAL OF MINUTESMarch 18, 2019 City Council Work Session03-18 -19 -WS.PDFMarch 18, 2019 Special Regular City Council03-18 -19 -SR.PDFMarch 25, 2019 Regular City Council03-25 -19 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting Analyst MEMO.PDFMotion To Approve First Quarter FinancialsGayle Bauman, Finance Director MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve 2020 Budget CalendarGayle Bauman, Finance Director MEMO.PDFATTACHMENT A.PDFMotion To Approve Springbrook Software Upgrade And Purchase Of LicensesGayle Bauman, Finance Director MEMO.PDFATTACHMENT A.PDFMotion To Authorize Posting For Part -Time Customer Service SpecialistDave Perrault, City Administrator MEMO.PDFMotion To Authorize City Staff To Begin Summer Work Hours Beginning Tuesday, May 28, 2019, And Concluding On Friday, August 30, 2019Julie Hanson, City Clerk MEMO.PDFMotion To Approve Resolution 2019 -017 Approving A Premise Permit Application For Minnesota Fastpitch Academy Foundation For Charitable Gambling At Welsch ’s Big Ten TavernJulie Hanson, City Clerk MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve Planning Case 19 -003 –3900 Bethel Drive –Site Plan Review Mike Mrosla, City Planner MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFATTACHMENT E.PDFMotion To Accept Resignation Of Matt Dixon From Planning CommissionMike Mrosla, City Planner MEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2019 -012 Appointing Dan Dietz To The Parks, Trails And Recreation Committee (PTRC)Sara Knoll, Recreation CoordinatorSue Polka, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2019 -013 Appointing Timothy Nelson To The Parks, Trails And Recreation Committee (PTRC) Sara Knoll, Recreation Programmer Sue Polka, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2019 -014 Accepting A Donation From The Arden Hills Foundation Sara Knoll, Recreation Programmer Sue Polka, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF Motion To Approve Professional Services Agreement For Utility Monitoring And Control -Design Phase –HR Green Sue Polka, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Purchase Of Televising Camera Trailer Sue Polka, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Professional Services Agreement For Construction Services – Highway 10 Watermain Replacement -TKDA Sue Polka Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2019 -015 Approving County State Aid Highway (CSAH) 17 Designation With Ramsey County Sue Polka, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Authorize Amendment To Professional Services Agreement For Construction Phase Services –Old Snelling Bridge Improvements –Kimley -Horn Sue Polka, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council Agenda April 22, 20197:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:4.B.Documents:4.C.Documents:5.5.A.Documents:5.B.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:7.7.A.Documents:7.B.Documents:7.C.Documents:7.D.Documents:7.E.Documents:7.F.Documents:7.G.Documents:7.H.Documents:7.I.Documents:7.J.Documents: 7.K. Documents: 7.L. Documents: 7.M. Documents: 7.N. Documents: 7.O. Documents: 7.P. Documents: 7.Q. Documents: 8. 9. 10. 11. 12. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESPublic Inquiry Responses From March 25, 2019 City Council MeetinglLindey's Park Backstop l Resident TCAAP Question Dave Perrault, City AdministratorMEMO.PDFPRESENTATION35W MnPASS Project UpdateMark Lindeberg, MnDOT MEMO.PDFProclamation Recognizing May 19 -25, 2019 As National Public Works WeekMayor Grant MEMO.PDFATTACHMENT A.PDFProclamation Recognizing May 12 -18, 2019 As National Police WeekMayor Grant MEMO.PDFATTACHMENT A.PDFSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault, City Administrator MEMO.PDFTransportation UpdateSue Polka, Interim Public Works Director MEMO.PDFAPPROVAL OF MINUTESMarch 18, 2019 City Council Work Session03-18 -19 -WS.PDFMarch 18, 2019 Special Regular City Council03-18 -19 -SR.PDFMarch 25, 2019 Regular City Council03-25 -19 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting Analyst MEMO.PDFMotion To Approve First Quarter FinancialsGayle Bauman, Finance Director MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve 2020 Budget CalendarGayle Bauman, Finance Director MEMO.PDFATTACHMENT A.PDFMotion To Approve Springbrook Software Upgrade And Purchase Of LicensesGayle Bauman, Finance Director MEMO.PDFATTACHMENT A.PDFMotion To Authorize Posting For Part -Time Customer Service SpecialistDave Perrault, City Administrator MEMO.PDFMotion To Authorize City Staff To Begin Summer Work Hours Beginning Tuesday, May 28, 2019, And Concluding On Friday, August 30, 2019Julie Hanson, City Clerk MEMO.PDFMotion To Approve Resolution 2019 -017 Approving A Premise Permit Application For Minnesota Fastpitch Academy Foundation For Charitable Gambling At Welsch ’s Big Ten TavernJulie Hanson, City Clerk MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve Planning Case 19 -003 –3900 Bethel Drive –Site Plan Review Mike Mrosla, City Planner MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFATTACHMENT E.PDFMotion To Accept Resignation Of Matt Dixon From Planning CommissionMike Mrosla, City Planner MEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2019 -012 Appointing Dan Dietz To The Parks, Trails And Recreation Committee (PTRC)Sara Knoll, Recreation CoordinatorSue Polka, Interim Public Works Director MEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2019 -013 Appointing Timothy Nelson To The Parks, Trails And Recreation Committee (PTRC)Sara Knoll, Recreation ProgrammerSue Polka, Interim Public Works Director MEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2019 -014 Accepting A Donation From The Arden Hills FoundationSara Knoll, Recreation ProgrammerSue Polka, Interim Public Works Director MEMO.PDFATTACHMENT A.PDFMotion To Approve Professional Services Agreement For Utility Monitoring And Control -Design Phase –HR GreenSue Polka, Interim Public Works Director MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve Purchase Of Televising Camera TrailerSue Polka, Interim Public Works Director MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Professional Services Agreement For Construction Services –Highway 10 Watermain Replacement -TKDA Sue Polka Interim Public Works Director MEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2019 -015 Approving County State Aid Highway (CSAH) 17 Designation With Ramsey County Sue Polka, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Authorize Amendment To Professional Services Agreement For Construction Phase Services –Old Snelling Bridge Improvements –Kimley -Horn Sue Polka, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council Agenda April 22, 20197:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:4.B.Documents:4.C.Documents:5.5.A.Documents:5.B.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:7.7.A.Documents:7.B.Documents:7.C.Documents:7.D.Documents:7.E.Documents:7.F.Documents:7.G.Documents:7.H.Documents:7.I.Documents:7.J.Documents:7.K.Documents:7.L.Documents:7.M.Documents:7.N.Documents:7.O.Documents:7.P. Documents: 7.Q. Documents: 8. 9. 10. 11. 12. Page 1 of 1 STAFF COMMENTS – 3A MEMORANDUM DATE: April 22, 2019 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Public Inquiry Responses from March 25, 2019 City Council meeting Budgeted Amount: Actual Amount: Funding Source: $ $ $ A verbal update will be provided at the City Council meeting. Page 1 of 1 PRESENTATION – 4A MEMORANDUM DATE: April 22, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Sue Polka, Public Works Director/City Engineer SUBJECT: 35W MnPass Project Update Budgeted Amount: Actual Amount: Funding Source: $ $ $ Mark Lindeberg of MnDOT will provide an update at the City Council meeting. Page 1 of 1 DATE: April 22, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Sue Polka, Public Works Director/City Engineer SUBJECT: Proclamation Recognizing May 19-25, 2019 as National Public Works Week Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Adopting a Proclamation recognizing May 19-25, 2019 as National Public Works Week in Arden Hills. Background/Discussion National Public Works Week is a celebration of thousands of men and women in North America who provide and maintain the infrastructure and services collectively known as public works. Instituted as a public education campaign by the American Public Works Association in 1960, the weeklong celebration calls attention to the importance of public works. This year’s motto is “It Starts Here”, which gives voice to the impact the many facets of public works has on communities. Many of the tasks, like plowing streets and mowing parks, are high profile. Many more tasks are completed almost unnoticeable except in their absence. Our Public Works employees take great pride in their work. The week honors these professionals who serve the public good every day with quiet dedication. Attachments Attachment A: Proclamation PRESENTATION – 4B MEMORANDUM CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA PROCLAMATION To recognize May 19-25, 2019 as National Public Works Week WHEREAS, public works services provided in our community are an integral part of our citizens’ everyday lives; and WHEREAS, the support of an understanding and informed citizenry is vital to the efficient operation of public works systems and programs such as water, sewers, streets and highways, public buildings, and solid waste collection; and WHEREAS, the health, safety and comfort of this community greatly depends on these facilities and services; and WHEREAS, the quality and effectiveness of these facilities, as well as their planning, design, and construction, are vitally dependent upon the efforts and skill of public works officials; and WHEREAS, the efficiency of the qualified and dedicated personnel who staff public works departments is materially influenced by the people’s attitude and understanding of the importance of the work they perform, THEREFORE, BE IT RESOLVED that the ARDEN HILLS CITY COUNCIL formally designates May 19-25, 2019, as National Public Works Week in THE CITY OF ARDEN HILLS, and calls upon all citizens and civic organizations to acquaint themselves with the issues involved in providing our public works and to recognize the contributions which public works officials make every day to our health, safety, comfort, and quality of life. __________________________ ___________________________ David Grant, Mayor Brenda Holden, Councilmember ___________________________ ___________________________ Fran Holmes, Councilmember Dave McClung, Councilmember ___________________________ Steve Scott, Councilmember DATE: April 22, 2019 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Proclamation in Recognition of National Police Week 2019 Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Adopting a Proclamation formally designating May 12-18, 2019 as National Police Week in Arden Hills. Background Each year the City Council is requested to recognize National Police Week by adopting a proclamation as provided by the Ramsey County Sheriff’s Office. This proclamation honors the service and recognizes the sacrifice of law enforcement officers everywhere as they protect our communities. Attachment Attachment A: Proclamation PRESENTATION – 4C MEMORANDUM CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA PROCLAMATION To recognize National Police Week 2019 and to honor the service and sacrifice of those law enforcement officers killed in the line of duty while protecting our communities and safeguarding our democracy WHEREAS, there are more than 900,000 law enforcement officers serving in communities across the United States, including the dedicated members of the RAMSEY COUNTY SHERIFF’S OFFICE; and WHEREAS, there have been 60,211 assaults against law enforcement officers in 2017, resulting in approximately 17,476 injuries; and WHEREAS, since the first recorded death in 1786, over 21,000 law enforcement officers in the United States have made the ultimate sacrifice and been killed in the line of duty, including FOUR members of the RAMSEY COUNTY SHERIFF’S OFFICE; and WHEREAS, the names of these dedicated public servants are engraved on the walls of the National Law Enforcement Officers Memorial in Washington, D.C.; and WHEREAS, 371 names of fallen heroes are being added to the National Law Enforcement Officers Memorial this spring, including 158 officers killed in 2018 and 213 officers killed in previous years; and WHEREAS, the service and sacrifice of all officers killed in the line of duty will be honored during the National Law Enforcement Officers Memorial Fund’s 31st Annual Candlelight Vigil, on the evening of May 13, 2019; and WHEREAS, the service and sacrifice of all officers killed in the line of duty will be honored during the MINNESOTA LAW ENFORCEMENT MEMORIAL ASSOCIATION’S Annual Candlelight Vigil, on the evening of May 15, 2019; and WHEREAS, the Candlelight Vigil is part of National Police Week, which takes place this year from May 12-18; and WHEREAS, May 15 is designated as Peace Officers Memorial Day, in honor of all fallen officers and their families; and WHEREAS, the service and sacrifice of RAMSEY COUNTY SUBURBAN LAW ENFORCEMENT officers killed in the line of duty will be honored during the SUBURBAN RAMSEY COUNTY LAW ENFORCEMENT MEMORIAL CEREMONY, on May 16, 2019. THEREFORE, BE IT RESOLVED that the ARDEN HILLS CITY COUNCIL formally designates May 12-18, 2019, as Police Week in THE CITY OF ARDEN HILLS, and publicly salutes the service of law enforcement officers in our community and in communities across the nation. __________________________ ___________________________ David Grant, Mayor Brenda Holden, Councilmember ___________________________ ___________________________ Fran Holmes, Councilmember Dave McClung, Councilmember ___________________________ Steve Scott, Councilmember Page 1 of 1 STAFF COMMENTS – 5A MEMORANDUM DATE: April 22, 2019 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update Budgeted Amount: Actual Amount: Funding Source: $ $ $ A verbal update will be provided at the City Council meeting. Page 1 of 1 STAFF COMMENTS – 5B MEMORANDUM DATE: April 22, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Sue Polka, Public Works Director/City Engineer SUBJECT: Transportation Update Budgeted Amount: Actual Amount: Funding Source: $ $ $ A verbal update will be provided at the City Council meeting. Approved: April 22, 2019 CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION MARCH 18, 2019 5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Pro Tem Brenda Holden called to order the City Council Work Session at 5:05 p.m. Present: Mayor Pro Tem Brenda Holden, Councilmembers Fran Holmes, Dave McClung and Steve Scott Absent: Mayor David Grant (excused) Also present: City Administrator Dave Perrault, Finance Director Gayle Bauman, Deputy Clerk Jolene Trauba and Bolton and Menk Planner Jane Kansier 1. AGENDA ITEMS A. AUAR Bolton and Menk Planner Kansier stated the TCAAP AUAR was last completed in July, 2014. Under state law it must be updated every five years regardless of what has been done on the site. She asked for direction on whether or not to move forward with updating the AUAR. Once submitted, if there are no objections filed to the update, the City can adopt it and it will be good for the next five years. Councilmember McClung asked once a revision is distributed, what happens if there is a concern. Planner Kansier said they can negotiate and make changes and revisions as necessary. Councilmember Holmes wondered if they would have to update the AUAR every five years even if development had started and if the changes to the AUAR would be based on changes so far to the property. Planner Kansier said yes, every five years or until the last plat is built out. An update would include changes due to soil remediation, traffic numbers etc. The AUAR is currently accurate for a density up to 2500 units. ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 18, 2019 2 Mayor Pro Tem Holden asked what the cost was to renew the plan versus complete a new one. Planner Kansier replied that a renewal would be $25,000 – $30,000, while a new plan would cost around $125,000. She stated a revised AUAR could be approved anytime between now and July. Council directed staff to move forward with the update. B. Non-Reads for Water Meters Finance Director Bauman explained there are some sites that are not collecting data for water readings. They are trying to determine what the issues are at the sites and proposing to bill those sites at an incremental 5000 gallons per quarter. A credit can be given if they were overcharged once an accurate read is available. Currently each quarter a notice is sent asking them to contact the City. Payments are coming either by the estimated bill or put on their taxes. Councilmember Holmes felt staff should go out to the individual homes to try to get a reading. Councilmember McClung felt staff going to the homes would generate a negative response and he would be concerned for the Public Works staff’s safety. Finance Director Bauman reiterated that these were meters that they weren’t getting readings on and they are trying to determine why: is there a problem with the meter, the thickness of the walls or something else. Mayor Pro Tem Holden wondered if they could charge a large fee, possibly $500, to get them to call the City, or have staff go out on evenings or weekends to the homes. Councilmember Holmes suggested sending certified letters and calling, possibly go to the homes in the evening with a policeman. Council directed staff to take additional steps to ensure meter readings are obtained. An additional fee can be considered after these efforts. C. Lobby Furniture City Administrator Dave Perrault said staff had found furniture that was less expensive than previously brought forth and sat higher. He asked for Council direction. Councilmember McClung thought the proposed furniture looked nice. Councilmember Holmes expressed concern over the need for new furniture. After discussion, Council directed staff to order the new furniture. ARDEN HILLS CITY COUNCIL WORK SESSION – MARCH 18, 2019 3 D. Council Request Tracker City Administrator Perrault and staff reviewed the Council Request Tracker with the City Council. After discussion, Amble Drive (grading and erosion escrow) and Greencorps Intern for the City were removed. MVHS - Trail from Venus Neighborhood was added. 2. COUNCIL COMMENTS AND STAFF UPDATES Councilmember Scott noted that Wednesday, March 27 Randy Gustafson will be sworn in as Interim Mayor for the City of Falcon Heights. Councilmember Scott said he went to the location of the emergency siren on Snelling Avenue North and Arden Place to see how loud it was when it was deployed. Councilmember McClung mentioned talking with the concerned resident and reminded him that the sirens need to be heard through the entire community. Councilmember Holmes said that she may be proposing amendments to the tobacco ordinance regarding wholesale sales and tobacco shops. City Administrator Perrault said he sent an email to Council about a letter her received regarding LGA, and he plans to send a response in support. ADJOURN Mayor Pro Tem Holden adjourned the City Council Work Session at 5:48 p.m. __________________________ __________________________ Jolene Trauba Brenda Holden Deputy Clerk Mayor Pro Tem Approved: April 22, 2019 CITY OF ARDEN HILLS, MINNESOTA SPECIAL REGULAR CITY COUNCIL MEETING MARCH 18, 2019 IMMEDIATELY FOLLOWING CITY COUNCIL WORK SESSION ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Pro Tem Brenda Holden Grant called to order the regular City Council meeting at 5:48 p.m. Present: Mayor Pro Tem Brenda Holden, Councilmembers Fran Holmes, Dave McClung and Steve Scott Absent: Mayor David Grant (excused) Also present: City Administrator Dave Perrault, Finance Director Gayle Bauman, Deputy Clerk Jolene Trauba and Bolton and Menk Planner Jane Kansier 1. APPROVAL OF AGENDA MOTION: Councilmember Holmes moved and Councilmember McClung seconded a motion to approve the meeting agenda. The motion carried unanimously (4- 0). 2. CONSENT CALENDAR A. Motion to Approve WSB Agreement for Professional Engineering Services Related to TCAAP B. Motion to Approve WSB Agreement for Interim Public Works Director/City Engineer Services C. Motion to Authorize Appointment of Building Inspector D. Motion to Approve Resolution 2019-008 Entering into a Host Site Agreement with the Minnesota Pollution Control Agency and GreenCorps Program MOTION: Councilmember Holmes moved and Councilmember McClung seconded a motion to approve the Consent Calendar and authorize execution of all necessary documents contained therein. The motion carried unanimously (4- 0). ARDEN HILLS SPECIAL REGULAR CITY COUNCIL – MARCH 18, 2019 2 3. PULLED CONSENT ITEMS 4. NEW BUSINESS None. 5. UNFINISHED BUSINESS None. 6. COUNCIL COMMENTS Councilmember McClung said he will be attending the Fire Board meeting to discuss the Needs Assessment for a potential new fire station. ADJOURN MOTION: Councilmember Scott moved and Councilmember McClung seconded a motion to adjourn. The motion carried unanimously (4-0). Mayor Pro Tem Holden adjourned the Special Regular City Council Meeting at 5:52 p.m. __________________________ __________________________ Jolene Trauba Brenda Holden Deputy City Clerk Mayor Pro Tem Approved: April 22, 2019 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING MARCH 25, 2019 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Steve Scott Absent: None Also present: Finance Director Gayle Bauman; Interim Public Works Director/City Engineer Sue Polka; City Attorney Joel Jamnik; and City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Councilmember Holden requested item 7D be pulled from the Consent Agenda for further discussion as Item 8A. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (5-0). 2. PUBLIC INQUIRIES/INFORMATIONAL Roy Magnuson, Ramsey County Sheriff’s Office, introduced himself to the Council and encouraged the Council to contact him with any comments or questions. Chuck Kachel, 1520 Arden Place, questioned why the fence at Lindy’s triangle park was taken down, and he recommended this be replaced. He encouraged the City to replace the fence with a baseball backstop. He noted the kids in his neighborhood have used this space as a quasi-ball field and would benefit from having a backstop installed. ARDEN HILLS CITY COUNCIL – MARCH 25, 2019 2 Mayor Grant commented this was not a budgeted expense for 2019. He requested staff refer this matter to the PTRC for further consideration. Gregg Larson, 3377 North Snelling Avenue, explained that it was his position that the cooperation between the City and the County for TCAAP was on life support. He stated Arden Hills has earned the reputation that it does not play well with others. He commented he has seen this both on the Council and off the Council. He reported this was the reason developers have walked away from the City, such as Rehbein, Ryan Companies, Royal Oaks Realty and now Ramsey County. He stated Section 2311 of the Joint Powers Agreement provides for dispute resolution. He indicated the County has proposed non-binding mediation and the City objects for two ingenious reasons. The first reason being the City does not know what the County wants. He encouraged the Council to read the letters from the County. He reported the issues were all spelled out as being increased density, affordable housing, and allocation of development costs. Second, the Council obsesses about any change in the density or affordable housing numbers. He understood these numbers were agreed upon years ago, but questioned why a change was non- negotiable. He commented on the language within the JPA that addressed how time and market changes may require amendments to the plan for TCAAP. He stated he understood why the County was taking a break on this project in order to try a new approach. He encouraged the leaders of this City to lead with vision, problem-solving skills, and a social conscience. He recommended the City Council change, move on, and stop with the excuses for the development of TCAAP. Mayor Grant referred this issue to staff. 3. RESPONSE TO PUBLIC INQUIRIES • Gregg Larson, 3377 North Snelling Avenue • Don Wahlberg, 1451 Arden Place Councilmember Holmes summarized the response to public inquiry from Gregg Larson from the last Council meeting. She discussed the concerns Mr. Larson raised regarding the Civic Site on TCAAP. She commented on the weight the Council put on the survey results noting this was simply a starting point. Councilmember Holden commented a Civic Use was proposed for the TCAAP development by the County and developer to bring vibrancy to the Town Center. She reported the Council was doing its due diligence by creating a Task Force to explore this opportunity. She commented further on the feedback the Council received from the public at an Open House. Public Works Director/City Engineer Polka summarized the response to public inquiry from Don Wahlberg from the last Council meeting. She read a written response that was prepared by the City’s Emergency Manager Matt Sather. She explained the siren was 250 feet from Mr. Wahlberg’s home and reviewed the decibel levels that were being emitted by this siren. It was noted the emergency sirens were part of the County’s emergency warning system. Mayor Grant asked if additional testing should be completed on the siren. Councilmember Holden stated she did not support any additional testing. ARDEN HILLS CITY COUNCIL – MARCH 25, 2019 3 Councilmember Scott commented he visited Mr. Wahlberg’s property during the most recent emergency test and encouraged residents to be inside if the emergency testing was uncomfortable for them. Mayor Grant requested staff speak with the County thanking them for their response and that the City would require no further testing of the emergency sirens. 4. PRESENTATION A. Northeast Youth and Family Services (NYFS) Update Jerry Hromatka, Northeast Youth and Family Services (NYFS) Executive Director, thanked the Council for their time. He updated the Council and reported NYFS served youth age 5 to 21 and noted 4,000 youth were served each year. He explained NYFS focused on three program areas, which were mental health, day treatment and community service. He indicated these programs were solution oriented and worked towards reaching positive results. He commented on the benefit of investing in youth and those suffering from mental health. He discussed the importance of connecting with both youth and seniors in the community. He described how technology was changing youth and the workforce and the importance of providing youth with 21st Century skills. He reviewed NYFS’s budget for 2019 and thanked Arden Hills for their continued partnership. Miriam Ward, Arden Hills representative to NYFS, commented further on the benefits of NYFS and encouraged the public to give to this organization. She invited the Council to attend the NYFS Leadership Luncheon on Wednesday, May 1, 2019. She reported the Taste of Northeast would be held on Thursday, October 10, 2019. Councilmember Holden stated the Senior Chore numbers were down and questioned why this was the case. Mr. Hromatka explained the numbers presented were for nine months (January through September) of 2018 and not the full twelve. He commented the Senior Chore program was typically busier in the months of October, November and December. Councilmember Holden requested further information on the Diversion Program. Mr. Hromatka indicated this was a great program that worked to keep kids that made a single bad decision out of the system and working towards making good decisions. Mayor Grant thanked Mr. Hromatka and Ms. Ward for their presentation. 5. STAFF COMMENTS A. Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update Mayor Grant provided an update on TCAAP stating the County has requested the City terminate the Joint Development Authority. He explained the City responded to this by encouraging the ARDEN HILLS CITY COUNCIL – MARCH 25, 2019 4 County to engage in discussion. He understood this message was sent to the County and noted he was not aware if the County had responded. 6. APPROVAL OF MINUTES A. February 19, 2019, City Council Work Session B. February 25, 2019, Regular City Council C. February 25, 2019, Special City Council Work Session D. March 4, 2019, Special City Council Executive Closed Session Councilmember Holmes requested a change to the February 25, 2019 Regular City Council minutes, noting she had sent her change to the City Clerk. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the February 19, 2019, City Council Work Session meeting minutes, February 25, 2019, Regular City Council meeting minutes as amended, February 25, 2019, Special City Council Work Session meeting minutes; and March 4, 2019, Special City Council Executive Closed Session meeting minutes. The motion carried unanimously (5-0). 7. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve Resolution 2019-009 Adopting Post-Issuance Debt Compliance Policy for Tax-Exempt and Tax-Advantaged Governmental Bonds C. Motion to Approve City Administrator Performance Evaluation D. Motion to Authorize Posting for Part-Time Customer Service Specialist E. Motion to Authorize Professional Services Contract for Stormwater Program Updates – HR Green F. Motion to Authorize Bid Award and Authorize Purchase of Playground Structures – Cummings Park Playground G. Motion to Approve Resolution 2019-011 Recommending the City of Coon Rapids Award the 2019 Street Maintenance Program H. Motion to Adopt Water Supply Plan and Authorize Execution of Department of Natural Resources Certificate of Adoption I. Motion to Cancel the April 8, 2019 Regular City Council Meeting due to lack of items MOTION: Councilmember Holden moved and Councilmember McClung seconded a motion to approve the Consent Calendar as amended removing Item 7D and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). 8. PULLED CONSENT ITEMS A. Motion to Authorize Posting for Part-Time Customer Service Specialist ARDEN HILLS CITY COUNCIL – MARCH 25, 2019 5 Councilmember Holden stated she had several questions regarding this item. For this reason, she requested this item be tabled to a worksession meeting. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to table action on the Posting for Part-Time Customer Service Specialist to a future worksession meeting. The motion carried (5-0). 9. PUBLIC HEARINGS A. Quarterly Special Assessments for Delinquent Utilities Finance Director Bauman stated water customers whose account is 90 days past due were informed that the City intends to certify delinquent charges to Ramsey County to be collected with property taxes. These customers have the right to a hearing in front of the City Council to discuss this matter prior to certification. Mayor Grant opened the public hearing at 7:54 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 7:55 p.m. B. Tobacco Ordinance Amendment City Clerk Hanson stated the Council previously conducted discussions regarding amending the tobacco ordinance at its August 2018, October 2018, and January 2019 work sessions. The Council also received public comment at a November 13, 2018, public hearing. Following discussion at the January 2019 work session, the Council directed staff to provide a draft amendment to Chapter 3, License and Regulations, Section 350, Tobacco Products of the Arden Hills City Code. The draft ordinance will be discussed under the New Business agenda item and consideration of a formal vote regarding an ordinance amendment will take place under that action item. The purpose of this public hearing is to provide the opportunity for further public comment. Mayor Grant opened the public hearing at 7:55 p.m. Alexis Bylander, Clear Way Minnesota representative, supported raising the tobacco sale age to 21 and restricting the sale of kid friendly tobacco flavors because of the strong role that both policies in preventing youth tobacco use. She indicated good public policy often starts at the local level. She commented on the initiative that took place in 2007 to create smoke-free indoor places. She stated she anticipated a tobacco 21 bill will pass eventually at the legislature; however, she wanted the community’s youth protected now. She discussed how addictive e-cigarettes were and commented on how flavored tobacco was attractive to kids and how it was leading children to early addiction. She reviewed the number of cities that have passed a tobacco 21 and flavored tobacco ordinance amendment and encouraged the Council to approve the proposed Ordinance amendment. Emma Lamatsch, middle school student, thanked the Mayor and Council for having the leadership to reduce teen tobacco use. She stated raising the tobacco age to 21 would make a ARDEN HILLS CITY COUNCIL – MARCH 25, 2019 6 difference in teen tobacco use because there are many 18-year-olds in high school but not 21-year- olds. She discussed how addictive nicotine was and thanked the Council for also eliminating the sale of flavored tobacco products in Arden Hills. She reported she knew middle schoolers who were already using flavored e-cigarettes. She encouraged the Council to approve the proposed Ordinance amendments and noted this would impact teens for generations to come. Julianne Seiber, 3200 Shorewood Drive, stated she has lived in Arden Hills for the past 35 years. She encouraged the Council to support the Tobacco 21 and flavored tobacco sale restriction Ordinance. She explained most smokers begin as a youth and she appreciated the fact the City was addressing this matter. She stated menthol and other flavored tobacco products were making smoking easier to tolerate. She believed that many students in the community would benefit by the City of Arden Hills taking this action. Khader Safi, 1364 Arden View Drive, explained he owns a business in Arden Hills where he sells e-cigarette flavored juice. He requested the Ordinance being passed apply only to retail establishments and not business to business transactions. He also requested the Council not limit the sale of flavored e-cigarettes. He commented on the three components that were used to make e-cigarettes liquids noting all were recognized as safe by the FDA. He indicated e-cigarettes were a safer alternative to smoking combustible cigarettes and reported adults like flavored e-cigarettes too. He asked the Council to keep the proposed Ordinance in line with the FDA and commented on all of the inspections that were conducted in the City of Arden Hills on a yearly basis. Deborah Cordes, 4425 Arden View Court, stated she was a long-time resident of Arden Hills. She recommended and highly encouraged the Council to support the flavor ban and tobacco 21 Ordinance amendments. She stated two of her colleagues announced they have Stage 4 lung cancer and noted both had been long-term smokers. She reported a month ago her brother died of end stage lung and liver cancer after being a long-term menthol smoker. She indicated two years ago her mom died of COPD from long-term smoking. She commented she could not stop children from smoking that she did not know, but she believed this Ordinance would assist in keeping children from smoking. Mr. Safi, 1459 Arden View Drive, Arden Hills, stated he has lived in Arden Hills for the past six years. He explained five years ago he began exploring options to assist him with his addiction. He commented cigarettes taste horrible and noted he was working to address his addiction by smoking menthol cigarettes. He stated he did not want anyone to begin smoking. He requested the City still allow for the sale of menthol cigarettes in the City. Dr. Annie Ideker, 3930 Northwoods Drive, stated she practiced at the Arden Hills Clinic. She explained she strongly supported the Tobacco 21 and flavored tobacco ban Ordinance. She indicated she was very aware of the toll tobacco had on the community and noted she had witnessed this first hand in her profession. She stated many of her patients began smoking as teenagers. She discussed how damaging nicotine addiction was to teenage brains as they were still developing. She believed this was the reason why preventative programs were so important. She commented the tobacco industry was using flavored products to lure young people into tobacco use. She reported over 70% of youth using tobacco were using a flavored product. She stated she was proud to be part of a community that was prioritizing the health of its young people through life-saving policies and encouraged the Council to approve the tobacco ordinance amendment. ARDEN HILLS CITY COUNCIL – MARCH 25, 2019 7 Maher Safi, 1 Maycomb Lane in North Oaks, indicated he is the third brother and was here on behalf of Arden Hills Tobacco which was an adult only tobacco retail store. He reported his compliance rate was 100%. He commented on a letter he received from the City regarding the 21+ tobacco sales age. He explained he emailed a lengthy letter to the City Council noting the flavor ban was not proposed at that time. He understood the increase in tobacco use amongst young adults was a concern. He stated this was not occurring at his Arden Hills establishments. He discussed how the flavor ban would impact his business. He indicated the increase in use was due to online sales of e-cigarette products. He suggested the City educate children more and their parents. He recommended minors be ticketed if they have an e-cigarette product on them. In addition, he wanted to see fines given to those purchasing e-cigarette products for minors. He did not believe the City should be banning adults 21 and over from purchasing flavored tobacco products in Arden Hills. He explained his business has been in the community for the past 14 years and has been operating successfully. He presented the Council with a petition with 270 signatures noting the signees are requesting Arden Hills exclude adult only smoke shops from the flavor ban. Mayor Grant encouraged Mr. Safi to pass along his petition to the City Clerk. He requested Mr. Soffey wrap up his comments. Mr. Safi explained he was very emotional about this issue and commented this Ordinance would shut down his business. He further discussed how his business would be impacted given the fact he had contracts and inventory in place that could now not be sold. Charlie (Chuck) Kachel thanked the Council for having a bike rake at City Hall. He commented on the tobacco free initiative that began in the City in 2007 in order to make parks and City buildings smoke-free. He stated he lost a mother to COPD at the age of 75. He encouraged the Council to keep in mind that kids do not get addicted to nicotine because of the flavor but rather because of the buzz it provides. He feared that if the City were to approve this Ordinance, tobacco sales to minors would still occur, but would occur just outside Arden Hills’ borders. He commented that the City Council was simply making it more difficult for adults who legitimately use flavored tobacco products. He was of the opinion this Ordinance would not impact tobacco sales but rather would take State or Federal action in order for a change to be instituted. He encouraged the Council to vote this legislation down. Kaitlyn Young, nursing student at Bethel University, stated she was really passionate about this issue because it impacted her peers. She discussed the clinical rotations she had to attend as part of her studies and noted she had seen many patients that were suffering from the long-term effects of tobacco. She indicated she was standing up for her generation and her peers urging the Council to support the Tobacco 21 ordinance. She believed this would assist in advocating for a healthier community. She explained that e-cigarettes were a dangerous new fad designed to appeal to young people. She reported 60% of young people using tobacco were using flavored tobacco. These companies were targeting young people in order to make money and were not concerned with the long-term health of its users. She stated she was concerned about the future health of her generation noting the use of e-cigarettes was a growing concern. She questioned why e-cigarettes were allowed to be flavored. She recommended the Council ban the sale of flavored cigarette products in the City of Arden Hills, while also raising the purchasing age to 21 explaining these would be life saving policies. ARDEN HILLS CITY COUNCIL – MARCH 25, 2019 8 Cap O’Rourke, representative for retailers and manufacturers, requested clarification on how sampling was viewed in the Ordinance. He requested Subdivision 11 be removed as this would prohibit stores from fixing e-cigarette devices within their stores. He stated according to the American Cancer Society many adults believe erroneously that electronic nicotine delivery devices are as harmful as combustible tobacco products and the level of public understanding has deteriorated over time. In 2012 only 11½% of respondents had this view and by 2015, 35.7% of respondents mistakenly believe that harm associated with electronic nicotine delivery devices was about the same as smoking conventional cigarettes. He reported here is what the facts were: in Minnesota adults looking to quit smoking cigarettes use vapor products more than any other product. Also, oversees in England, where there are more restrictions in place, they are prescribing e-cigarettes for those looking to quit. He also knows the Royal College of Physicians, which was the first group to come out against smoking has deemed e-cigarettes are at least 95% less harmful. He stated he also knew that the Georgetown Public Health Institute released a study last year stating if everyone switched to vaping, at the worst 1.6 million premature lives would be saved and at the most optimistic as many as 6.6 million lives. He also knew that the New England Journal of Medicine states vaping products were shown to be twice as likely to help adults quit than regular nicotine therapy devices. He commented the FDA recently had a proposal to limit flavors in convenience stores but would still allow them in adult only stores. He explained this was because the FDA recognizes flavors were key in helping adults who have been smoking, make a transition and get off cigarettes. He commented further on the process that was followed by retailers to assist adults in getting of cigarettes. He stated by prohibiting flavors in all Arden Hills stores, the leading option that was assisting with getting adults off cigarettes would no longer be available. He recommended the City Council amend their Ordinance to allow flavored tobacco sales at adult only stores. Mayor Grant closed the public hearing at 8:42 p.m. 10. NEW BUSINESS A. Resolution 2019-010 Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities Finance Director Bauman stated delinquent utility amounts are certified to Ramsey County quarterly. A list of utility accounts with a delinquent balance was compiled and notices were mailed. Customers were informed of their delinquent status and asked to make payment of the delinquent balance by March 20, 2019. Utility accounts with an unpaid delinquent balance after March 20, 2019 would be certified to Ramsey County to be added to property taxes payable in 2020. The certification amount is equal to the unpaid delinquent balance plus an eight percent penalty. The City will request that Ramsey County levy the delinquent balances against the respective properties. MOTION: Councilmember McClung moved and Councilmember Holden seconded a motion to adopt Resolution #2019-010 – Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities to Ramsey County. Councilmember Holden noted for the record that the 10 residents that were having problems with their meter were not being certified at this time. ARDEN HILLS CITY COUNCIL – MARCH 25, 2019 9 The motion carried (5-0). B. Ordinance 2019-003 Amending Chapter 3, License and Regulations, Section 350, Tobacco Products City Clerk Hanson stated the City Council has previously discussed potential amendments to City Code, Chapter 3, Section 350 relating to tobacco sales in the city. The Council provided the opportunity for formal public input from the tobacco sales vendors at its October 15, 2018 work session, the general public at a November 13, 2018 public hearing, as well as at a public hearing earlier this evening. Over the past several months, the Council has also received comments and communications via email from various parties. City Clerk Hanson explained following City Council direction per the January 2019 work session, staff worked with the City Attorney regarding proposed language amendments to Chapter 3, Section 350 that include raising the age to purchase tobacco to 21 and regulating (banning) the sales of flavored products (fruit, candy, gum, wintergreen, mint and menthol) in the city as a whole, including adult-only tobacco establishments. Mayor Grant requested comment from the City Attorney regarding Sections 10 and 11 of the proposed Ordinance. City Attorney Jamnik discussed the modifications proposed for Sections 10 and 11. He noted the last phrase in Section 11 should be removed as it would be inconsistent if the flavor ban were passed. Councilmember Holmes addressed the issue of wholesalers doing business in Arden Hills. She reviewed the language within the Ordinance noting it would not apply to wholesalers doing business in Arden Hills. Councilmembers Scott, McClung and Holden supported this language as is regarding wholesalers in the City. Councilmember Holmes asked if the Council supported limiting retail sales of tobacco to individuals under the age of 21. Councilmember McClung stated he supported this recommendation. Councilmember Holmes questioned if the City should raise the age of those able to work on convenience stores to 21. City Attorney Jamnik advised this may create problems for those currently working in convenient stores. Mayor Grant stated he wished the State of Minnesota would address this issue. However, because the State was not taking action, he supported the City addressing this issue because it was a public safety concern. He thanked everyone who spoke this evening and for voicing their concerns. He explained he supported changing he tobacco sales age to 21. He understood this ARDEN HILLS CITY COUNCIL – MARCH 25, 2019 10 may impact some of the City’s businesses. He anticipated that the playing field would be leveled once the State took action on this matter. In addition, he believed that by passing this Ordinance a message would be sent to the local and State legislators. Councilmember Holden commented she also supported changing the tobacco sales age to 21. Councilmember Scott thanked the young people who came out to speak tonight. He appreciated the fact that they came out to speak regarding this issue. He noted he met with the City’s State Rep and explained there was movement in the legislature to take statewide action. He reported there was support in the House but not the Senate. He indicated this may change. He commented on how he was raising his children in a first-generation smoke-free environment. He discussed the importance of not allowing young adults to be exposed to tobacco products at an early age. He explained he would be proposing an amendment to the Ordinance and suggested the Ordinance not take effect until a later date. He stated if the Ordinance were to take effect on Tuesday, March 26, 2019, this would put an undo burden on local business owners. City Clerk Hanson reported vendors would be given until July 1 , 2019, to comply with the new Ordinance. Councilmember Scott stated he would be supporting the Ordinance as presented. MOTION: Councilmember McClung moved and Councilmember Holden seconded a motion to adopt Ordinance #2019-003 Amending Chapter 3, License and Regulations, Section 350, Tobacco Products removing the blue font language in Subdivision 11 on Page 6 regarding samples, and authorizing summary publication of the Ordinance. Councilmember Holmes requested an amendment to the Ordinance on Page 8, stating she would like to see adult tobacco shops allowed to sell flavored products. She recommended all of the crossed-out language in Subdivision 2 not be crossed out. She supported this amendment because only individuals over the age of 21 could enter an adult tobacco shop. She explained the intent of this Ordinance was to protect those under the age of 21 and this amendment would still be in alignment this this intent. AMENDMENT: Councilmember Holmes moved to amend the Ordinance Amending Subdivision 2 to allow for the sale of flavored tobacco in adult tobacco shops. The amendment failed for lack of a second. Councilmember Holden commented if the purpose was to stop young people from smoking, she had a different view on flavored tobacco than if the purpose was to assist adult smokers from smoking. Councilmember McClung indicated he supported the Ordinance as drafted which would prohibit the sale of flavored products in Arden Hills. Mayor Grant stated he would support the language as written. ARDEN HILLS CITY COUNCIL – MARCH 25, 2019 11 Councilmember Scott indicated Arden Hills was proposing to take a larger step than some of its neighboring communities. However, he understood that flavored products were being targeted to young adults. For this reason, he supported the language as is with the banning of flavored products in Arden Hills. Councilmember Holmes agreed she was against the sale of flavored products but did not believe adult tobacco shops fit into the purpose of the Ordinance. Because she was in the minority on this issue, she would not disagree with the sale of flavored tobacco otherwise. Mayor Grant commented there was a potential the City Council would have to revisit this issue if the State were to pass legislation regarding the sale of tobacco and flavored tobacco products. City Attorney Jamnik reported this was the case. Councilmember Holden indicated the only other item she wanted to address was under Subdivision 12 regarding the age of individuals selling tobacco products. She stated she supported the language as written and did not want to see the age raised to 21. Councilmember Holden asked if 90 days was enough time to allow retailers to get rid of their flavored tobacco products. City Clerk Hanson stated other cities had an even shorter time period to allow for the adjustment and noted the 90 days was being offered per the Council’s recommendation at a prior work session. The motion carried (5-0). 11. UNFINISHED BUSINESS None. 12. COUNCIL COMMENTS Councilmember Scott congratulated City Planner Mike Mrosla on becoming a father on March 11, 2019. Councilmember Scott thanked the Public Works Department for their great work during the recent snow events and thanked all of the residents in Arden Hills for keeping their fire hydrants free and clear of snow. Councilmember Scott reported Friday, March 29, 2019, has been declared Vietnam War Veterans Day and noted a program would be held at the VA Medical Center in Minneapolis at 9:00 a.m. Councilmember McClung thanked the Public Works Department for all of their hard work this winter and for filling City potholes this spring. ARDEN HILLS CITY COUNCIL – MARCH 25, 2019 12 Councilmember McClung reported the Fire Board met last Wednesday at Station 4 and discussed the space constraints at this station. Councilmember Holmes discussed an email the Council received from the Arden Hillbillies regarding the development of TCAAP noting this email was forwarded to Representative Blake Huffman. She encouraged residents to continue to bring their comments or concerns to the Council. Councilmember Holmes stated she would be missing two meetings in April. Councilmember Holden expressed concern with the lack of communication County Commissioner Huffman has had with the City. She encouraged Commissioner Huffman to follow through with his promise to provide the City with information as promised. Councilmember Holden discussed the 10 properties that had improperly working water meters. She noted she stopped by four of these properties and spoke with the residents. She stated she would be willing to meet with the remaining residents if she had assistance. Councilmember Scott volunteered to assist Councilmember Holden with this task. Councilmember Holden addressed the comment that the City Council was stalling the development of TCAAP. She commented the City completed its work in December of 2016 and has yet to have the County move towards their part of the project. She explained the City did not want to move to mediation because further information was needed from the County in order for the City to develop specific responses. Mayor Grant thanked the Council and staff for bearing with him this evening. He stated this was an important meeting and he appreciated the fact a full Council was present. Mayor Grant discussed the TCAAP project and noted this endeavor began as a zoning and master plan that was put together with resident involvement. He stated this plan was supported and approved by Ramsey County in December of 2016. He indicated the County’s next deliverable was to negotiate the land sale. Up until February of 2018, the City had been left out of all discussions regarding the TCAAP development. He commented if the City were to believe the statements of the developer, they have not been in discussions with the County either. He reported the City Council remains open to moving this project forward. He explained the Joint Development Authority (JDA) would meet next on Monday, April 1, 2019, at City Hall at 5:30 p.m. Mayor Grant thanked Public Works for clearing the storm sewer drains in the City. ARDEN HILLS CITY COUNCIL – MARCH 25, 2019 13 ADJOURN MOTION: Councilmember McClung moved and Councilmember Holden seconded a motion to adjourn. The motion carried unanimously (5-0). 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age 1 of 2 CONSENT ITEM – 7B MEMORANDUM DATE: April 22, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director SUBJECT: 2019 1st Quarter Actuals Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Quarterly, city staff provides the City Council with a budget to actual update. Please find the attached General Fund, City-Wide Funds, and Investment Portfolio updates for review. The Council may choose to accept the reports as is or provide further direction. Background Investments - per the Investment Policy, our Benchmark Rate is the 4M plus Rate. At March 31, 2019 – this rate was 2.20% and our portfolio is averaging 3.03%. All of our investments are in government secured or government backed deposits. Utility billing cycles and CIP projects are taken into account when determining how much to invest and for how long. Basis of accounting – during the year, City books are kept on a cash basis which means that only items that are received are booked as revenue and items paid are booked as expenses. Adjustments for accruals, deferrals and other accounting requirements are made at year end. General Fund – The main source of revenue for the City is property taxes and these come in twice a year. Expenditures are at 20.9% of budget through the first quarter. Other governmental funds, enterprise funds and internal service funds – Utility revenue for first quarter will be booked in April 2019 and annual transfers between funds will be booked later in Page 2 of 2 the year. The allocation for insurance (Risk Management Fund) is normally completed in December each year. Discussion City Staff respectfully request the City Council review the quarterly updates for further discussion. Attachment Attachment A: Investment Portfolio Analysis Attachment B: General Fund Revenues and Expenditures Summary Attachment C: Other City Funds Revenues and Expenditures Summary CITY OF ARDEN HILLSSCHEDULE OF INVESTMENTSFOR THE MONTH ENDING MARCH 31, 2019)Institution Description TypeWells Fargo - SecWells Fargo Securities Money MarketWells Fargo - SecSimmons Bank/Pine Bluff Brokered CDWells Fargo - SecDouglass Cnty NE ISD Municipal SecuritiesWells Fargo - SecMilwaukee Cnty WI Municipal SecuritiesWells Fargo - SecMet Council Mpls-St Paul Municipal SecuritiesWells Fargo - SecMilwaukee Cnty WI Municipal SecuritiesWells Fargo - SecOshkosh WI BAB Municipal SecuritiesWells Fargo - AdvWells Fargo Advisors Money MarketWells Fargo - AdvBarclays Bk Brokered CDWells Fargo - AdvWorlds Foremost Bank Brokered CDWells Fargo - AdvState Bank of India Brokered CDWells Fargo - AdvIberia Bank Brokered CDWells Fargo - AdvHanmi Bank Brokered CDRBCRBC Money MarketRBC WEALTHRBC Wealth Money MarketRBCComenity Cap Bk Brokered CDRBCCapital One Natl Assoc Brokered CDRBCCapital One Bk USA Brokered CDRBCGoldman Sachs Bk Brokered CDRBC WEALTHIroquois Fed Sav & Loan Brokered CDRBCSecurity Bank Brokered CDRBCOregon Sch Brds Assn Municipal SecuritiesRBCFirstbank PR Santurce Brokered CDRBCRaymond James Bank Brokered CDRBCNorthwestern Bank NA Brokered CDRBCSallie Mae Bk Brokered CDRBCFHLB Municipal SecuritiesRBCCity of NY, NY Tax GO Municipal SecuritiesRBC WEALTHFHLM Municipal SecuritiesRBCCitibank Nat'l Assoc Brokered CDRBC WEALTHBank of Bluffs Brokered CDRBCMinneapolis Minn Tax GO Municipal SecuritiesRBC WEALTHFed Farm Credit Bank Municipal SecuritiesRBC WEALTHMichigan City ISD Municipal SecuritiesRBC WEALTHHawaii St GO Bds Municipal SecuritiesRBCFNMA Municipal SecuritiesRBCFNMA Municipal SecuritiesRBC WEALTHWells Fargo Bk Brokered CDAffinity PlusMembership Savings Money MarketAffinity Plus60 Mo CD Brokered CDAffinity Plus60 Mo CD Brokered CDAffinity PlusWahoo CD Brokered CDPMA4M General Money MarketPMA4MP General Money MarketPMA4M Payroll Money MarketPMA4M PIR Fund Money MarketPMA4M 2018A GO Bonds Money MarketPMATerm Series (369 days) Municipal SecuritiesUS BankOperating CheckingUS BankPayroll CheckingTotal cash and investmentsUnadjustedMarket Value Deposits - Expenditures - Market Value Market Value Unrealized1/1/2019 Purchases Sales Transfers Interest 3/31/2019 3/31/2019 gain / loss30,046.98$ 150,000.00$ -$ -$ 2,144.62$ 182,191.60$ 182,191.60$ -$ 149,950.50 - (150,000.00) - - (49.50) - 49.50 272,095.20 - - - - 272,095.20 270,988.20 (1,107.00) 230,901.75 - - - - 230,901.75 229,599.00 (1,302.75) 146,952.00 - - - - 146,952.00 148,044.00 1,092.00 354,658.50 - - - - 354,658.50 353,255.00 (1,403.50) 591,504.50 - - - - 591,504.50 591,587.10 82.60 1,776,109.43 150,000.00 (150,000.00) - 2,144.62 1,778,254.05 1,775,664.90 (2,589.15) 8,248.40$ -$ -$ -$ 7,328.10$ 15,576.50$ 15,576.50$ -$ 149,535.00 - - - - 149,535.00 149,827.50 292.50 198,896.00 - - - - 198,896.00 199,550.00 654.00 239,436.00 - - - - 239,436.00 240,172.80 736.80 244,955.90 - - - - 244,955.90 246,036.35 1,080.45 238,615.20 - - - - 238,615.20 241,528.80 2,913.60 1,079,686.50 - - - 7,328.10 1,087,014.60 1,092,691.95 5,677.35 - - (287,378.65) - 41,378.65 (246,000.00) (246,000.00) - 14,488.76 - (22,024.09) - 7,535.33 0.00 0.00 0.00 246,213.69 - - - - 246,213.69 247,386.48 1,172.79 98,277.00 - - - - 98,277.00 99,124.00 847.00 98,952.00 - - - - 98,952.00 99,705.00 753.00 242,567.15 - - - - 242,567.15 244,434.05 1,866.90 240,923.10 - - - - 240,923.10 242,128.26 1,205.16 247,600.62 - - - - 247,600.62 250,563.72 2,963.10 319,790.85 - - - - 319,790.85 325,331.55 5,540.70 241,818.84 - - - - 241,818.84 245,852.64 4,033.80 - 246,000.00 - - - 246,000.00 247,670.34 1,670.34 247,640.46 - - - - 247,640.46 249,637.44 1,996.98 240,140.81 - - - - 240,140.81 244,221.25 4,080.44 369,108.30 - - - - 369,108.30 369,822.40 714.10 453,667.50 - - - - 453,667.50 459,841.50 6,174.00 89,486.10 - - - - 89,486.10 89,866.80 380.70 - 246,000.00 - - - 246,000.00 245,082.42 (917.58) 138,161.67 - - - - 138,161.67 141,105.75 2,944.08 552,079.00 - (550,000.00) - - 2,079.00 - (2,079.00) 254,581.80 - - - - 254,581.80 255,002.55 420.75 261,642.50 - - - - 261,642.50 264,007.50 2,365.00 401,954.00 - - - - 401,954.00 408,208.50 6,254.50 98,306.00 - - - - 98,306.00 99,150.00 844.00 249,305.00 - - - - 249,305.00 249,890.00 585.00 143,403.00 - - - - 143,403.00 149,685.00 6,282.00 5,250,108.15 492,000.00 (859,402.74) - 48,913.98 4,931,619.39 4,981,717.15 50,097.76 383.44 - - - 0.93 384.37 384.37 - 108,546.65 - - - 531.35 109,078.00 109,078.00 - 275,950.22 - - - 1,350.80 277,301.02 277,301.02 - 25,491.93 - (25,492.42) - 0.49 0.00 - (0.00) 410,372.24 - (25,492.42) - 1,883.57 386,763.39 386,763.39 (0.00) 1,683,398.68 3,100,361.40 (3,952,707.05) - 6,772.54 837,825.57 837,825.57 - 501,066.33 - - - 2,746.87 503,813.20 503,813.20 - 2.57 291,151.96 (291,162.87) - 14.21 5.87 5.87 0.00 - - - - - - - - 88.57 - (88.58) - 0.01 (0.00) (0.00) 0.00 - 350,000.00 - - - 350,000.00 350,000.00 - 2,184,556.15 3,741,513.36 (4,243,958.50) - 9,533.63 1,691,644.64 1,691,644.64 0.00 - 3,578,671.59 (3,578,671.59) - - - - - - 291,151.96 (291,151.96) - - - 0.00 0.00 - 291,151.96 (291,151.96) - - - 0.00 0.00 10,700,832.47$ 6,464,001.12$ (7,359,341.42)$ -$ 69,803.90$ 9,875,296.07$ 9,928,482.03$ 53,185.96$ CITY OF ARDEN HILLSSCHEDULE OF INVESTMENTSFOR THE MONTH ENDING MARCH 31, 2019UnadjustedMarket Value Market Value VarianceMaturity 3/31/2019 3/31/2019 3/31/2019Current 1,295,826.61$ 1,293,797.11$ (2,029.50)$ < 1 year 1,337,077.64 1,337,523.98 446.34 1-2 years 1,761,890.97 1,773,520.18 11,629.21 2-3 years 1,797,001.46 1,814,012.22 17,010.76 3-4 years 1,298,640.92 1,305,909.72 7,268.80 5+ years 2,384,858.47 2,403,718.82 18,860.35 9,875,296.07$ 9,928,482.03$ 53,185.96$ Weighted average Rate of return 3.03% 3/31/2019Average Maturity (years) 1.54 3/31/2019Market Value Investment Type 3/31/2019Money Market 1,293,797.11$ Brokered CD 4,170,090.82 Comml Paper - Municipal Securities 4,464,594.10 Checking 0.00 9,928,482.03$ $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000Current < 1 year 1-2years2-3years3-4years5+ yearsMaturities13%42%0%45%0%Money MarketBrokered CDComml PaperMunicipal SecuritiesChecking ATTACHMENT B YTD YTD Annual Through % of Budget 3/31/2019 Budget REVENUES Taxes 3,919,750$          ‐$                    0.0% Licenses and permits 443,020               153,253             34.6% Intergovernmental 153,220               48,983               32.0% Charges for services 615,100               144,263             23.5% Fines and forfeits 30,420                  2,782                  9.1% Special assessments 1,220                    ‐                      0.0% Investment earnings 47,230                  24,342               51.5% Miscellaneous 14,460                  (1,188)                ‐8.2% TOTAL REVENUES 5,224,420            372,434             7.13% EXPENDITURES Mayor & Council 68,760                  39,882               58.0% Administration 326,810               62,766               19.2% Elections 23,000                  0                          0.0% Finance 181,740               48,466               26.7% TCAAP 171,190               15,909               9.3% Planning & Zoning 217,320               34,940               16.1% Government Buildings 271,010               27,125               10.0% Public Safety 1,242,250            206,875             16.7% Dispatch 68,500                  8,561                  12.5% Fire Protection 573,680               286,840             50.0% Emergency Management 3,910                    1,194                  30.5% Protective Inspections 333,610               77,864               23.3% Street Maintenance 651,100               103,307             15.9% Recreation 340,540               50,947               15.0% Park Maintenance 517,970               78,484               15.2% TOTAL EXPENDITURES 4,991,390            1,043,161          20.90% EXCESS REVENUES (EXPENDITURES) 233,030               (670,727)            ‐287.8% OTHER FINANCING SOURCES (USES) EDA Fund transfers (120,000)              ‐                      0.0% Equipment Fund transfers (50,000)                ‐                      0.0% Public Safety Capital Fund transfers (50,000)                ‐                      0.0% PIR Fund transfers (200,000)              ‐                      0.0% TOTAL OTHER FINANCING SOURCES (USES) (420,000)              ‐                      0.00% NET CHANGE IN FUND BALANCE (186,970)$            (670,727)$          358.73% Mayor & Council ‐ annual dues payments are paid during the first quarter each year. Fire ‐ contract payment for first half of the year. CITY OF ARDEN HILLS STATEMENT OF REVENUES AND EXPENDITURES GENERAL FUND FOR THE THREE MONTHS ENDED MARCH 31, 2019 ATTACHMENT C NET FUND REVENUES EXPENDITURES CHANGE Cable TV Budget 108,000                  172,770                  (64,770)                   Actual 1,860                      21,458                    (19,598)                   % of Budget 1.7% 12.4% EDA General Budget 123,500                  130,280                  (6,780)                     Actual 3,628                      13,088                    (9,459)                     % of Budget 2.9% 10.0% EDA Revolving Budget ‐                           ‐                           ‐                           Actual ‐                           ‐                           ‐                           % of Budget N/A N/A TIF 3 Cottage Villas Budget 104,530                  2,000                      102,530                  Actual 4,893                      ‐                           4,893                      % of Budget 4.7% 0.0% TIF 4 Pres Homes Budget 255,400                  192,630                  62,770                    Actual 450                          ‐                           450                          % of Budget 0.2% 0.0% Equipment Bldg & Replacement Budget 360,000                  525,000                  (165,000)                Actual ‐                           ‐                           ‐                           % of Budget 0.0% 0.0% Park Budget ‐                           ‐                           ‐                           Actual ‐                           ‐                           ‐                           % of Budget N/A N/A PIR Budget 983,670                  810,000                  173,670                  Actual 884,888                  25,473                    859,416                  % of Budget 90.0% 3.1% Public Safety Capital Equipment Budget 74,000                    73,450                    550                          Actual 2,457                      5,393                      (2,936)                     % of Budget 3.3% 7.3% TCAAP Budget ‐                           15,000                    (15,000)                   Actual ‐                           3,964                      (3,964)                     % of Budget N/A 26.4% EDA, Equipment and Public Safety Capital Fund revenue consists mainly of transfers in from other funds which will be completed later this year. The PIR fund revenue includes special assessment prepay ($484,830), Bethel trail contribution ($100,000) and MSA street construction aid ($270,723). CITY OF ARDEN HILLS OTHER GOVERNMENTAL FUNDS BUDGET SUMMARY FOR THE THREE MONTHS ENDED MARCH 31, 2019 NET FUND REVENUES EXPENDITURES CHANGE Water Budget 2,384,550               2,796,020               (411,470)                 Actual 22,809                    168,974                  (146,166)                 % of Budget 1.0% 6.0% Sanitary Sewer Budget 1,973,450               2,145,950               (172,500)                 Actual 13,369                    392,787                  (379,418)                 % of Budget 0.7% 18.3% Recycling Budget 158,280                  173,030                  (14,750)                   Actual 756                          23,556                    (22,801)                   % of Budget 0.5% 13.6% Surface Water Management Budget 863,570                  879,960                  (16,390)                   Actual 1,098                      80,981                    (79,883)                   % of Budget 0.1% 9.2% Risk Management Budget ‐                           33,730                    (33,730)                   Actual 26,706                    128,122                  (101,417)                 % of Budget N/A 379.8% Engineering Budget 58,420                    58,420                    ‐                           Actual 5,923                      5,923                      ‐                           % of Budget 10.1% 10.1% Central Garage Budget 266,150                  266,150                  ‐                           Actual 51,083                    51,083                    ‐                           % of Budget 19.2% 19.2% Technology Budget 220,610                  219,010                  1,600                      Actual 89,612                    88,041                    1,571                      % of Budget 40.6% 40.2% Utility revenue for 1st quarter will not be booked until April. Risk Mgmt ‐ Property and Work Comp insurance is paid in January for the year and not allocated to other funds until later in the year. CITY OF ARDEN HILLS ENTERPRISE AND INTERNAL SERVICES FUNDS BUDGET SUMMARY FOR THE THREE MONTHS ENDED MARCH 31, 2019 Percent Received or Expended Actual Actual Variance ‐ Based on Annual Thru Thru Favorable Actuals Thru Budget 03/31/18 03/31/19 (Unfavorable) 03/31/19 REVENUES User charges 2,321,570$       (10,059)$           826$                  10,884$             ‐8.2 % Connection charges 5,250                 5,775                 17,340               11,565               300.3 Other 51,240               3,559                 878                    (2,681)                24.7 Interest earnings 6,490                 (3,721)                3,765                 7,486                 ‐101.2 TOTAL REVENUES 2,384,550         (4,446)                22,809               27,254               ‐513.1 EXPENSES Personnel expenses 355,770             58,033               62,050               (4,018)                106.9 Supplies and materials 35,500               7,353                 9,968                 (2,615)                135.6 Other services and charges 303,220             74,553               47,233               27,320               63.4 Water purchases 1,100,000         ‐                     ‐                     ‐                     N/A Depreciation 260,020             ‐                     ‐                     ‐                     N/A Capital expenses 562,500             ‐                     7,505                 (7,505)                N/A Debt service 79,010               ‐                     42,219               (42,219)              N/A TOTAL EXPENSES 2,696,020         139,939             168,974             (29,036)              120.7 Bond Proceeds ‐                     ‐                     ‐                     ‐                     N/A Transfers out 100,000             ‐                     ‐                     ‐                     N/A EXCESS (DEFICIT) REVENUES OVER EXPENSES (411,470)$         (144,384)$         (146,166)$         (1,781)$             101.2 % WATER FUND CITY OF ARDEN HILLS, MINNESOTA STATEMENT OF REVENUES AND EXPENSES BUDGET AND ACTUAL FOR THE THREE MONTHS ENDED MARCH 31, 2019 Q1 Q2 Q3 Q4 2017 ‐ 416,128.77 941,357.49 2,060,640.34 2018 ‐ 415,073.60 1,005,992.59 2,209,965.77 2019 825.53 ‐ ‐ ‐  $‐  $0.50  $1.00  $1.50  $2.00  $2.50 MillionsWater Sales Comparison Percent Received or Expended Actual Actual Variance ‐ Based on Annual Thru Thru Favorable Actuals Thru Budget 03/31/18 03/31/19 (Unfavorable) 03/31/19 REVENUES User charges 1,960,130$       1,160$               1,325$               165$                 114.2 % Connection charges 5,250                 5,775                 10,740               4,965                 186.0 Other 8,070                 2,890                 615                    (2,275)                21.3 Interest earnings ‐                     ‐                     689                    689                    N/A TOTAL REVENUES 1,973,450         9,825                 13,369               3,544                 136.1 EXPENSES Personnel expenses 427,470             64,930               74,271               (9,341)                114.4 Supplies and materials 7,700                 3,538                 2,949                 588                    83.4 Other services and charges 322,810             34,050               55,090               (21,041)              161.8 Wastewater charges 761,720             260,771             253,908             6,863                 97.4 Depreciation 175,460             ‐                     ‐                     ‐                     N/A Capital expenses 312,500             163,454             ‐                     163,454             0.0 Debt service 12,290               ‐                     6,567                 (6,567)                N/A TOTAL EXPENSES 2,019,950         526,743             392,787             133,957             74.6 Bond Proceeds ‐                     ‐                     ‐                     ‐                     N/A Transfers out 126,000             ‐                     ‐                     ‐                     N/A EXCESS (DEFICIT) REVENUES OVER EXPENSES (172,500)$         (516,919)$         (379,418)$        137,501$          73.4 % CITY OF ARDEN HILLS, MINNESOTA STATEMENT OF REVENUES AND EXPENSES BUDGET AND ACTUAL FOR THE THREE MONTHS ENDED MARCH 31, 2019 SEWER FUND Q1 Q2 Q3 Q4 2017 ‐ 422,738.43 853,332.28 1,717,655.93 2018 1,159.61 425,076.18 866,393.58 1,762,274.59 2019 1,324.73 ‐ ‐ ‐  $‐  $0.20  $0.40  $0.60  $0.80  $1.00  $1.20  $1.40  $1.60  $1.80  $2.00 MillionsSewer Sales Comparison Percent Received or Expended Actual Actual Variance ‐ Based on Annual Thru Thru Favorable Actuals Thru Budget 03/31/18 03/31/19 (Unfavorable) 03/31/19 REVENUES User charges 859,970$          (740)$                 247$                  988$                  ‐33.4 % Other 200                    ‐                     ‐                     ‐                     N/A Interest earnings 3,400                 (1,912)                851                    2,762                 ‐44.5 TOTAL REVENUES 863,570             (2,652)                1,098                 3,750                 ‐41.4 EXPENSES Personnel expenses 252,160             41,782               47,411               (5,629)                113.5 Supplies and materials 5,000                 304                    ‐                     304                    0.0 Other services and charges 240,630             31,974               33,570               (1,596)                105.0 Depreciation 108,170             ‐                     ‐                     ‐                     N/A Capital expenses 200,000             ‐                     ‐                     ‐                     N/A TOTAL EXPENSES 805,960             74,060               80,981               (6,921)                109.3 Transfers out 74,000               ‐                     ‐                     ‐                     N/A EXCESS (DEFICIT) REVENUES OVER EXPENSES (16,390)$           (76,712)$           (79,883)$           (3,171)$             104.1 % CITY OF ARDEN HILLS, MINNESOTA STATEMENT OF REVENUES AND EXPENSES BUDGET AND ACTUAL FOR THE THREE MONTHS ENDED MARCH 31, 2019 SURFACE WATER MANAGEMENT FUND Q1 Q2 Q3 Q4 2017 ‐ 208,529.17 409,566.08 834,764.87 2018 ‐ 207,954.55 418,488.47 838,927.49 2019 247.23 ‐ ‐ ‐  $‐  $100  $200  $300  $400  $500  $600  $700  $800  $900 ThousandsSurface Water Fees Comparison Page 1 of 1 CONSENT ITEM – 7C MEMORANDUM DATE: April 22, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director SUBJECT: 2020 Budget Calendar Budgeted Amount: Actual Amount: Funding Source: $ $ Council Should Consider Approving the 2020 budget calendar as presented. Background Staff is beginning the process of developing a preliminary 2020 Budget. As we progress forward and take the necessary steps, staff will be asking for general direction and guidance from the Council during its June work session. Discussion In order to officially start the budget process, a budget calendar needs to be approved by the council. The draft budget calendar is attached for Council review and approval. Attachments Attachment A: 2020 Budget Calendar CITY OF ARDEN HILLS 2020 BUDGET CALENDAR April 22, 2019 City Council Approval of Budget Calendar. April 22, 2019 – May 31, 2019 Department Heads Prepare 2020-2024 CIP requests and background material. May 31, 2019 Department Heads Submit CIP Requests to Finance Department. June 3, 2019 –June 7, 2019 City Administrator and Finance Director review Department CIP Requests and confer with Departments. June 14, 2019 2020-2024 CIP is drafted and distributed to City Council for review. June 17, 2019 City Council Work Session to discuss 2020 Operating Budget parameters and 2020-2024 CIP. June 17, 2019 Forms Distributed to all Department Heads for 2020 Operating Budget. June 17, 2019 – July 5, 2019 Department Heads Prepare Budgets and Background Material. July 5, 2019 Department Heads Submit Budget Requests to Finance Department. July 8, 2019 – August 2, 2019 City Administrator and Finance Director review Department Budgets and Confer with Departments. August 9, 2019 Finance Department completes Preliminary Revenue Estimates. August City Administrator Budget is drafted for Presentation to Council at Work Session and distributed to Council for review. August & September City Council Work Sessions to discuss Preliminary 2020 Budget. September City Administrator’s recommended Preliminary 2020 Budget distributed to the City Council. September City Council adopts the Preliminary 2019 Property Tax Levy (Payable 2020). September Council Certifies date for public (TNT) hearing and continuation hearing (if necessary) to county. September Finance Director submits preliminary 2019 Property Tax Levy (Payable 2020) to County for certification. October through November City Council Work Sessions as needed. Mid-November Truth in Taxation Notices and Public Hearings Schedule distributed by County. Early December Public Hearing for Budget and Levy consideration. Mid-December Continuation Hearing, Approval of Budget and Certification of Property Tax Levy For submission to County. Late December Finance Director Submits final Levy to County and prepares Final Budget Document. CONSENT ITEM – 7D MEMORANDUM DATE: April 22, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director SUBJECT: Springbrook Software and Server Upgrade Budgeted Amount: Actual Amount: Funding Source: $10,000 $10,370 Technology Fund Council Should Consider Approval of Springbrook software upgrade from Progress to Microsoft SQL and purchase of SQL Server License and Client Access Licenses. Background The server that hosts our financial software package (Springbrook) is at end of life and needs to be replaced this year. This necessity has opened the door for the City to upgrade Springbrook from its current Progress platform to the Microsoft SQL platform. One of the benefits of switching to the Microsoft SQL platform is that the City will be better able to utilize the Crystal Reports program to extract data from Springbrook which will bring many more efficiencies to the Finance department. Currently staff cannot run Springbrook and Crystal Reports on the same computer and we will lose the ability to utilize Crystal Reports by the end of 2019 if we don’t upgrade. There was $30,000 budgeted in the Technology Fund in 2019 for computer and network device replacements. An analysis of what has been spent to date and the needs for the remainder of 2019 show that there is at least $10,000 available for this project. Attachments Attachment A: Quotes from Springbrook and Roseville IT Arden Hills, MN - City of ORDER FORM \ Product Name Description Qty Sales Price Total Price PS - Item Professional Services T&M Services Standard professional services 44.00 $159.00 $6,996.00 Professional Services DocuSign Envelope ID: 5D731631-BD54-478C-82AF-646BA6EEAA38 Here is a quick run down of the upgrade process; 1. Software Installation (new server) 2. Initial Data Pull & Test Conversion 3. Custom Re-Writes (if applicable) & Testing 4. Data Review/Validation 5. Module Overview (sometimes this is post go-live, sometimes pre or a combo) 6. Go-Live Conversion (client can be down between 1-4 days - average is 2) 7. Module Overview (sometimes this is pre go-live or a combo) 8. Configurables/Imports/Exports You will have a project manager, a consultant and a programmer assigned to this project and you will be billed hourly at a rate of $159.00 per hour for these services. You will only be billed for the hours worked, we are quoting 44 hours on this contract. Microsoft SQL quotes from Roseville IT  DATE: April 22, 2019 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Authorize Staff to Post for a Job-Share Customer Service Specialist Budgeted Amount: Estimated Amount: Funding Source: N/A N/A N/A Council Should Consider Council should consider authorizing staff to post for a Job-Share Customer Service Specialist. Background Following a discussion with the City Council at the April 15, 2019 work session, the City Council directed staff to bring this item forward to the next City Council meeting. The Customer Service Specialist position is currently a full-time, non-exempt, benefit eligible position. Staff is recommending transitioning this position to a job-share position with two individuals filling this role. This change will not exceed the hourly equivalent of one full-time employee (FTE), will not be benefit eligible, and will not have increased budget implications. Tonight’s action will only allow Staff to post for the position. Finalization of the transition to a job share will be dependent on the Council’s final approval. The current Customer Service Specialist is supportive of this change. The anticipating recruitment process is below. Anticipated process: -Council approves authorization to post -Staff advertises job opening -Staff reviews applications, interviews candidates, and selects a finalist -Staff will add their recommendation to the consent calendar at a future meeting This position will not be brought forward to the Personnel Committee or City Council for future consideration except for final approval at a City Council meeting. CONSENT ITEM – 7E MEMORANDUM Page 1 of 1 CONSENT ITEM – 7F MEMORANDUM DATE: April 22, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, City Clerk SUBJECT: Summer Hours for City staff beginning Tuesday, May 28, 2019 and concluding Friday, August 30, 2019 Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider Approving summer hours for City staff beginning the day following Memorial Day (Tuesday, May 28, 2019) and concluding the last work day prior to Labor Day (Friday, August 30, 2019). Background/Discussion For many years, the City has changed its hours to “summer hours” as indicated above. These hours allow for extended hours of service for construction contractors and residents who have construction projects or other City business during the summer months. Traditional and proposed “summer hours” are as follows: Traditional Hours Proposed Summer Hours City Hall Staff 8:00 a.m. to 4:30 p.m. Monday – Friday 7:30 a.m. to 5:00 p.m. Monday – Thursday 7:30 a.m. to 11:30 a.m. on Friday Maintenance Facility Staff 7:00 a.m. to 3:30 p.m. Monday – Friday 6:30 a.m. to 4:00 p.m. Monday – Thursday 6:30 a.m. to 10:30 a.m. on Friday Page 1 of 1 CONSENT ITEM – 7G MEMORANDUM DATE: April 22, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, City Clerk SUBJECT: Resolution 2019-017 Approving Premise Permit Application for Minnesota Fastpitch Academy Foundation for Charitable Gambling at Welsch’s Big Ten Tavern Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider Resolution 2019-017 approving a premise permit for Minnesota Fastpitch Academy Foundation to conduct charitable gambling at Welsch’s Big Ten Tavern (Big Ten) for a period expiring June 30, 2020. Background/Discussion In 2018, the City Council approved a charitable gambling license for the Spring Lake Park Lions for charitable gambling at Big Ten. The Spring Lake Park Lions have since terminated its lease with Big Ten and the business sought another opportunity with the Minnesota Fastpitch Academy Foundation (Applicant). The Applicant has been made aware of the requirements which include providing financial reports to the City. The necessary premise permit fee has been paid, all paperwork has been provided (see attachments) and a satisfactory background check has been conducted by the Ramsey County Sheriff’s Department. Attachments Attachment A: Resolution 2019-017 Attachment B: LG214 Minnesota’s Premises Permit Application Attachment C: LG215 Lease for Lawful Gambling Activity CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2019-017 RESOLUTION APPROVING A PREMISE PERMIT APPLICATION FOR MINNESOTA FASTPITCH ACADEMY FOUNDATION FOR CHARITABLE GAMBLING AT WELSCH’S BIG TEN TAVERN NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that the City agrees to approve a Charitable Gambling License expiring June 30, 2020, to the Minnesota Fastpitch Academy Foundation at Welsch’s Big Ten Tavern, 4703 Highway 10, Arden Hills, MN. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 22nd DAY OF APRIL 2019. ______________________________________________ David Grant, Mayor ATTEST: _________________________________________ Julie Hanson, City Clerk City of Arden Hills City Council Meeting for April 22, 2019 P:\Planning\Planning Cases\2019\19-003 Bethel Sci Addition - SP\Memos Reports Page 1 of 5 CONSENT ITEM – 7H MEMORANDUM DATE: April 22, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Mike Mrosla, City Planner Sarah Strain, Consultant City Planner SUBJECT: Planning Case #19-003 Applicant: Bethel University Property Location: 3900 Bethel Drive Request: Site Plan Review Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider the Following: Motion to approve Planning Case 19-003 for a Site Plan Review for Bethel University, based on the findings of fact and the submitted plans, as amended by the eleven (11) conditions of approval in the April 3, 2019 Report to the Planning Commission. Background At the March 26, 2018 meeting, the City Council approved the Amended Conditional Use Permit (CPU) and Master Plan Amendment and Variance Approval Agreement for a 20,000 square foot addition to the Academic Commons building at Bethel University. As a condition of approval, the proposed addition required Site Plan approval. The proposed addition is a component of a larger, phased project Bethel University is planning for the Academic Commons and Lundquist Community Life Center buildings. The proposed plan would include 45,000 gross square feet of renovations within the existing Academic Commons building and a new 20,000 gross square foot addition on the northwest corner of the building on an existing small parking lot. The addition would match the height of the existing three-story Academic Commons building. The proposed renovations and addition are needed to support science academic programs on the campus. City of Arden Hills City Council Meeting for April 22, 2019 P:\Planning\Planning Cases\2019\19-003 Bethel Sci Addition - SP\Memos Reports Page 2 of 5 Bethel University anticipates the project will be built in five phases. The first and second phases would include interior renovations to the existing building to support the proposed addition and the proposed addition. Construction would take place between summer 2019 and summer 2021. Phases three, four, and five would involve interior renovations of exi sting buildings and is anticipated to begin once the proposed addition is constructed and occupied. The current schedule is to complete the proposed addition and all interior renovations by Fall 2023. During the Master Plan Amendment process, the Applicant received approval for general site design, building locations, and building heights. The Variance granted at the March 26, 2018 City Council Meeting allows the building addition to encroach 32 feet into the Lake Valentine ordinary high water level setbacks. The minimum structure setback from the ordinary high water level of Valentine Lake is 150 feet. The proposed addition to the Academics Common building would be located 118 feet from the ordinary high water level and is consistent with the previously approved variance. The proposed addition meets all other setback requirements. The City Council approval of the CUP Amendment and Variance in March 2018 also required Bethel University to provide vegetative screening or other type of buffer along the Valentine Lake shoreline. The proposed Landscape Plan includes six trees that will be planted between the shores of Lake Valentine and the building addition. An existing large oak tree located between the building addition and the shores of Lake Valentine will remain and be protected throughout construction, preserving existing screening. To ensure the materials match the existing building, staff is requiring the Applicant to provide a materials board prior to the issuance of a building permit. The proposed addition is utilizing the same materials as the existing Academic Commons building and the overall design of the proposed City of Arden Hills City Council Meeting for April 22, 2019 P:\Planning\Planning Cases\2019\19-003 Bethel Sci Addition - SP\Memos Reports Page 3 of 5 addition complements the existing architectural theme found onsite. Brick is the primary material used on the proposed addition. In addition, the Applicant is proposing to use metal accent panels, spandrel glass panels, and larger windows. The proposed use of academic classrooms and laboratories are allowed conditional uses in the Institutional Zoning District. The Site Plan meets or exceeds requirements for landscape coverage, caliper inches and tree preservation, perennials and shrubbery, drainage and stormwater management, exterior lighting, screening, and parking, loading, and circulation. Plan Evaluation A full evaluation of the proposal was presented to the Planning Commission on April 3, 2019. The memo to the Planning Commission on this case is provided in Attachment D. Draft minutes from the April 3, 2019 meeting are included in Attachment E. Findings of Fact The Planning Commission offers the following findings of fact for consideration: 1. The Bethel University main campus at 3900 Bethel Drive is located in the Institutional Zoning District. 2. A Higher Education, College Campus is a Conditional Use in the Institutional District. 3. Bethel University operates under a Conditional Use Permit Master Plan. 4. The 20,000 gross square foot addition to the Academic Commons building is anticipated to be constructed in summer 2019. City of Arden Hills City Council Meeting for April 22, 2019 P:\Planning\Planning Cases\2019\19-003 Bethel Sci Addition - SP\Memos Reports Page 4 of 5 5. The proposed addition to the Academic Commons building would be in compliance with the lot coverage requirements for the Bethel University campus under the approved Conditional Use Permit. 6. The proposal is generally in conformance with the design standard requirements included in Section 1325.05 of the Zoning Code. 7. The proposed site plan will not impact parking, loading, or circulation demands since the addition is to better accommodate existing building uses and will not increase capacity or intensity of use. 8. The proposal is not expected to adversely affect the surrounding area of the community as a whole. Planning Commission Recommendation The Planning Commission reviewed the request at their April 3, 2019 meeting. At that time, the Planning Commission recommended approval of the Bethel University Site Plan Review by a 5-0 vote, based on the following conditions of approval: 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to the plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. All conditions of the original Conditional Use Permit and Master Plan Amendment and Variance Approval Agreement shall remain in full force and effect. 3. This approval does not include signs. A separate sign permit is required for all proposed signage. 4. Prior to the issuance of a building permit, a landscape financial security of $5,000.00 dollars shall be submitted. Landscape financial security is held for two full growing seasons. 5. Before construction, grading, or land clearing begins, trees or tree areas that are to be preserved shall be visibly marked and city-approved tree protection fencing or other method shall be installed and maintained at the critical root zones of the trees to be protected. The location of the fencing shall be in conformance with the approved tree preservation plan and approved by staff in writing. 6. All rooftop or ground mounted mechanical equipment shall be hidden from view with the same materials used on the building in accordance with City Code requirements. 7. Prior to the issuance of a building permit, the Applicant shall submit a materials board to be approved in writing by staff. 8. The Applicant shall be responsible for obtaining a Grading and Erosion Control permit from the City’s Engineering Division prior to the commencement of any land disturbance activities. 9. Heavy duty silt fence and adequate erosion control around the entire construction site shall be required and maintained by the Developer during construction to ensure that sediment and storm water does not leave the project site. 10. The Applicant shall be responsible for obtaining any other permits necessary from other agencies, MPCA, Rice Creek Watershed District, etc. prior to the start of any site activities. City of Arden Hills City Council Meeting for April 22, 2019 P:\Planning\Planning Cases\2019\19-003 Bethel Sci Addition - SP\Memos Reports Page 5 of 5 11. The Applicant shall be responsible for protecting the proposed on-site storm sewer infrastructure and components and any existing storm sewer from exposure to any and all stormwater runoff, sediments and debris during all construction activities. Temporary stormwater facilities shall be installed to protect the quality aspect of the proposed and existing stormwater facilities prior to and during construction activities. Maintenance of any and all temporary stormwater facilities shall be the responsibility of the Developer. Public Notice and Comments Although a Site Plan Review does not require a public hearing, a public meeting notice was prepared by the City and mailed to properties within 350 feet of the subject property. Staff has not received any letters, e-mails, or telephone calls from property owners or occupants concerning this planning case. Attachments A. Location Map B. Land Use Application C. 11x17 Plan Set D. April 3, 2019 - Planning Commission Memo E. April 3, 2019 - Draft Planning Commission Minutes SITE LOCATION MAP PLAN NORTH MAP DATA: COPYRIGHT 2017 OPENSTREETMAP.ORG.PROJECT LOCATIONBETHEL DRIVESNELLING AVENUE NORTH STATE HIGHWAY 51PROJECT DIRECTORY OWNER BETHEL UNIVERSITY ARCHITECT BWBR CIVIL ENGINEER BKBM DESIGN BUILDER MCGOUGH STRUCTURAL ENGINEER ERICKSEN ROED & ASSOCIATES 380 ST. PETER STREET SUITE 600 SAINT PAUL, MN 55102 651.222.3701 3900 BETHEL UNIVERSITY SAINT PAUL, MN 55112 651.638.6400 6120 EARLE BROWN DRIVE SUITE 700 MINNEAPOLIS, MN 55430 763.843.0420 2550 UNIVERSITY AVENUE WEST SUITE 423-S ST PAUL, MN 55114 651.251.7570 2737 FAIRVIEW AVENUE NORTH ROSEVILLE, MN 55113 651.633.5050 LANDSCAPE ARCHITECT CALYX DESIGN GROUP, LLC 475 CLEVELAND AVENUE NORTH SUITE 307 ST PAUL, MN 55104 651.788.9018 DESIGN-BUILD MECHANICAL METRO MECHANICAL CONTRACTORS DESIGN-BUILD ELECTRICAL HUNT ELECTRIC 7900 CHICAGO AVENUE SOUTH BLOOMINGTON, MN 55420 651.646.2911 7450 FLYING CLOUD DRIVE EDEN PRAIRE, MN 55344 952.941.7010 NOT ISSUED █ N ISSUED ISSUED FOR REFERENCE ONLYR ISSUED AS NOTED GENERAL NOTES Revised 08-23-2016 THE ARCHITECTURAL DRAWINGS SHOW PRINCIPAL AREAS AND LIMITS OF CONSTRUCTION WHERE WORK MUST BE ACCOMPLISHED UNDER THIS CONTRACT. INCIDENTAL WORK MAY BE NECESSARY IN AREAS NOT SHOWN ON ARCHITECTURAL DRAWINGS DUE TO CHANGES AFFECTING ELECTRICAL, MECHANICAL AND PLUMBING ALONG WITH OTHER SYSTEMS. THIS INCIDENTAL WORK SHALL BE PART OF THIS CONTRACT, AND ALL TRADES SHALL INSPECT THESE AREAS, ASCERTAIN WORK REQUIRED AND DO THE WORK IN ACCORDANCE OF CONTRACT REQUIREMENTS AT NO ADDITIONAL COST. CONTRACTORS SHALL VISIT THE SITE DURING BIDDING TO BECOME FAMILIAR WITH THE EXISTING CONDITIONS. THE GENERAL CONTRACTOR SHALL LOCATE, INSPECT AND FIELD VERIFY ALL EXISTING CONDITIONS, DIMENSIONS AND ELEVATIONS PRIOR TO DEMOLITION AND CONSTRUCTION. NOTIFY ARCHITECT IMMEDIATELY OF ANY DISCREPANCIES. DO NOT SCALE DRAWINGS. NOTIFY ARCHITECT IMMEDIATELY OF ANY DISCREPANCIES. WHEREVER OPENINGS ARE CUT THROUGH FIRE RATED PARTITIONS, IT SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR FOR WHOM THE HOLE IS CUT TO PATCH AND REPAIR ANY OPENING TO MAINTAIN THE INTEGRITY OF THE FIRE RATING. GENERAL CONTRACTOR TO CHECK MECHANICAL DRAWINGS FOR EXISTING PIPES AND DUCTS FURRED IN WALLS. VERIFY SIZE AND LOCATION WITH MECHANICAL CONTRACTOR PRIOR TO PROCEEDING WITH REMODELING. FIREPROOFING SHALL BE UNPIERCED. ANY SUBCONTRACTOR PENETRATING THE FIREPROOFING SHALL BE REQUIRED TO REPLACE FIREPROOFING TO THE ORIGINAL CONDITION AND FIRE RATING, AT THE SUBCONTRACTORS EXPENSE. EQUIPMENT UNIT DIMENSIONS ARE FOR PRODUCT DESCRIPTION ONLY, VERIFY SIZE WITH MANUFACTURER. ALL DIMENSIONS PERTAINING TO MECHANICAL OR ELECTRICAL SERVICES OR EQUIPMENT SHALL BE VERIFIED WITH THE RESPECTIVE TRADE. ALL CONTRACTORS THAT PENETRATE AND/OR DISTURB ANY AREAS AT EXISTING CONDITIONS SHALL PATCH AREA TO MATCH EXISTING ADJACENT AREA OR SURFACE AND PREPARE FOR SCHEDULED FINISH APPLICATION. COORDINATE WORK WITH GENERAL CONTRACTOR PRIOR TO PROCEEDING. VERIFY HEIGHTS AND LOCATIONS OF ACCESS PANELS (AP) AND COORDINATE TYPES WITH TRADES WHICH REQUIRE THEM. PROVIDE LINTELS AND FRAMING FOR GRILLES, LOUVERS, AND ROOF VENTS AS REQUIRED BY MECHANICAL CONTRACTOR, VERIFY SIZE AND LOCATION. STRUCTURAL, MECHANICAL, AND ELECTRICAL ABBREVIATIONS AND SYMBOLS MAY DIFFER FROM ARCHITECTURAL. SEE RESPECTIVE SECTIONS AND/OR DRAWINGS FOR DEFINITIONS. AT MECHANICAL AND ELECTRICAL EQUIPMENT ROOMS, PROVIDE 3/4" FRT PLYWOOD BACKING BEHIND ALL SURFACE MOUNTED FIXTURES AND EQUIPMENT, UNLESS NOTED OTHERWISE. HOUSEKEEPING PADS SHALL BE PROVIDED BY TRADES WHICH REQUIRE THEM. SEE MECHANICAL AND ELECTRICAL DRAWINGS FOR SIZES AND LOCATIONS. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 7 0 1 . 1 D FPLAN TYPEDEMOLITION PLANBID PACKFLOOR LEVELSHEET GROUPING402.1DE SECOND FLOOR, BP-01, DEMOLITION PLAN 4 0 2 . 1 DEPLAN TYPEBID PACKFLOOR LEVELSHEET GROUPING701.1DF FIRST FLOOR, BP-01, DEMO FIRE PROTECTION PLAN SHEET GROUPING PLAN 290 STRUCTURAL TITLE SHEET 300 STRUCTURAL PLANS D STRUCTURAL DEMO PLANS 400 DE DEMOLITION PLAN DI DIMENSION PLAN EX EXTERIOR PLAN FL FLOOR PLAN FN FINISH PLAN FP FLOOR PATTERN PLAN QU EQUIPMENT PLAN RC REFLECTED CEILING PLAN SY (SYSTEMS) FURNITURE PLAN SHEET NUMBERING AND ABBREVIATION EXPLANATION 700 DF DEMO FIRE PROTECTION DM DEMO MED GAS DP DEMO PLUMBING F MECH FIRE PROTECTION M MED MED GAS P MECH PLUMBING 800 DH DEMO HVAC DP DEMO PIPING H MECH HVAC P MECH PIPING 900 DL DEMO ELEC LIGHTING DP DEMO ELEC POWER DS DEMO ELEC SYSTEMS L ELEC LIGHTING P ELEC POWER S ELEC SYSTEMS SHEET GROUPING 100 TITLE SHEET CO CODE PLAN PH PHASING PLAN RF REFERENCE PLAN 200 AS ARCHITECTURAL SITE PLAN CD CIVIL DEMOLITION PLAN CG CIVIL GRADING PLAN CU CIVIL UTILITES PLAN CP CIVIL PAVING PLAN LP LANDSCAPE PLAN Revised 08-23-2016 8 9 1SAFE 48"A3352.1342KD~HF~5E~06A3352.1342KD~HF~5E~06A3352.1342KD~HF~5E~06A3352.1342KD~HF~5E~06BP-01 BP-05 NO WORK BP-02 SEE MECHANICAL FOR BP-01 CEILING WORK IN THIS ZONE BP-03 BP-03 BP-03 BP-02 BP-04 BP-02 ALTERNATE 1: GREENHOUSE & HEADHOUSE BP-04 BP-01 BP-02 NO WORK BP-04 BP-01 BP-03 BP-03 BP-03 BP-02 BP-01- SEE MECHANICAL AND STRUCTURAL FOR MORE INFO SEE MECHANICAL FOR SCOPE AND INCIDENTAL WORK THIS AREA BP-02 ALTERNATE 1: GREENHOUSE & HEADHOUSE PHASING LEGEND BID PACK 01 BID PACK 02 BID PACK 03 BID PACK 04 BID PACK 05 2007 BRUSHABER COMMONS (BC) 1972 ACADEMIC CENTER (AC)1993 CAMPUS LIFE CENTER (CLC)1972 CLAUSON CENTER (CC) SCIENCES ADDITION 1FL: 1998 IN FILL "SLIVER" 2, 3FL: 2007 BRUSHABER 2010 INFILL "SLIVER"1980 ADDITION ACADEMIC COMMONS 1993 GREAT HALL GREENHOUSE ADDITION BP-02 BP-01, BP-04, BP-05 RENOVATION BP-04 BP-01 AND BP-04 BP-05 BP-02 BP-02 BP-02 FIRST LEVEL 100'-0" SECOND LEVEL 113'-6 5/8" THIRD LEVEL 127'-1 1/4" ROOF LEVEL - ADDITION 141'-1 1/4" ROOF LEVEL - EXISTING 140'-5 1/4" A B C D E F G H 1 2 3 4 5 6 7 H G F E D 7654321 Copyright BWBRI hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Architect under the laws of the State of Minnesota. Name Date Reg. No. DateItem Sheet No. Sheet Title Comm. No.Drawn This Sheet may be a Reduced Copy. The bar above is 1" long on a Full Size Sheet. Drawing Scales apply to Full Size Sheets. This document may be an electronic file or may be printed from an electronic file provided to the user. It is the sole responsibility of the user to ensure that the content and quality is consistent with the content and quality of the original documents on file at BWBR. C B A Issued For Consultants 651.222.3701 Saint Paul, MN 55102 380 St. Peter Street, Ste. 600 bwbr.com BETHEL UNIVERSITY Sciences Renovation and Addition Keyplan PLAN NORTH TRUE NORTHFOR REFEREN CE O N LY3/27/2019 4:23:01 PMBWL PHASING PLAN 100.P 3.2017077.14 03/27/2019 3/64" = 1'-0"1D ACADEMIC COMMONS (AC) BUILDING FIRST LEVEL "AC1" & CLAUSEN CENTER FIRST LEVEL "CC1" 3/64" = 1'-0" ACADEMIC COMMONS (AC) BUILDING THIRD LEVEL "AC3"3H 3/64" = 1'-0"5D ACADEMIC COMMONS (AC) BUILDING SECOND LEVEL "AC2" & CLAUSEN CENTER SECOND LEVEL "CC2" 3/64" = 1'-0" ACADEMIC COMMONS (AC) BUILDING ROOF "AC-R"6H1" = 50'-0" REFERENCE PLAN1H 3/4" = 1'-0"2E PHASING DIAGRAM - AC BUILDING AND ADDITION SECTION DD ISSUE 10/17/2018 DD AD-1 10/25/2018 PRICING SET ISSUE 02/20/2019 BP-01 CD ISSUE 03/27/2019NOT FOR CO N S T R U C TI O N H 8 9 J I 1 J.5 H.8 H.2 UNIT 18 SAFE120AELEC.120D& REPAIRCOMP. STOR.120BOFFICE120COFFICEXXXSTAIR125CLASSROOM122CUS.123EQUIP.ELEV.121ELEV.120LABCOMPUTER100BCLAY STOR.100ASTOR.DAMP RMXXXSTAIR100CERAMIC STUDIO101KILN RMXXXSTAIR131SCREEN PRINTINGSTUDIO/130& 3D DESIGNSTUDIO/SCULPTURE103OFFICE102SCULPTURAL STUDIO129WOOD SHOPSTUDIO/148WOMEN'S123 SOUTH ENTRY 122 SOUTH LOBBY 124 LOGGIA 137 CORR./STOR. 151 LOADING DOCK 155 BOILER RM 157 STOR. BACKSTAGE 148 CLASSR00M 150 STOR.140 CORR. 138 STOR. CLOSET STAIR #5/ 139 CUST. 136 CORR. 153 GREENHOUSE 162 CORR. 163 CORR. 127 STOR. 126 STAIR #4 129 ROOM/OFFICE CONTROL 159B MEZZANINE 159 ORCHESTRA 158 STAGE 159C TERRACE SOUTH 154 MECH. RM ELEV. 161 CORR. 128 ENTRANCE MEZZANINE XX ELEV. 156 ROOM FIRE PUMP 160 STAIR #6 120A ELEC.120BOFFICE122 CUS. 123 EQUIP. ELEV.121ELEV.1239 SQ.FT.120CLASSROOM125CLASSROOM103OFFICE102SCULPTURAL STUDIO120AELEC.120D& REPAIRCOMP. STOR.120BOFFICE120COFFICEXXXSTAIR122CUS.123EQUIP.ELEV.121ELEV.120LABCOMPUTER113OFFICE111CUST.109MECH.110ELEC.105BSTOR.105AOFFICE100BCLAY STOR.100ASTOR.DAMP RMXXXSTAIR100CERAMIC STUDIO101KILN RMXXXSTAIR105CCUS.106RESTROOMART131SCREEN PRINTINGSTUDIO/130& 3D DESIGNSTUDIO/SCULPTURE129WOOD SHOPSTUDIO/120A ELEC.120BOFFICE122 CUS. 123 EQUIP. ELEV.121ELEV.1239 SQ.FT.120CLASSROOMSTAIR XXX SPACE UNASSIGNED 113D SPACE UNASSIGNED 113E STAIR XXX UP UP UP DN UPSLOPE DOWN SLOPE DOWN UP UP UP UP UP UP UP UP UP UP UP UP UP UP UP UP UP UP UP UP UP UP UP UP UP UP UP UP UP UP UP UP DN ED EXEXED ED EX EX EX ED EX EX EX EGRESS PATH CONTINUES IN CC BUILDING AND TO HC BUILDING EX HE HE CLC AC/BC/CC AC/BC/CC CLC EX ED EX ED EAEA 24 OCC 20 OCC 20 OCC EA EA EA EA 25 OCC 60' EXISTING DEAD END < 70' - OK PER MNCC 805.6, EX 3 EXISTING INTERIOR EXIT STAIR DISCHARGE NOT ALTERED BY PROJECT EA EA AC-177 GEN BIOLOGY LAB 1 AC-175 GEN BIOLOGY LAB 2 AC-173 ENDOCRINOLOGY / PHYSIOLOGY LAB AC-171 MICROBIOLOGY LAB AC-169 MICROBIOLOGY PREP ROOM AC-174E PROCEDURE AC-174A ENVIRONMENTAL CHAMBERS AC-180 MAIN ELECTRICAL ROOM AC-174 BIOLOGY RESEARCH LAB 1 AC-155 SERVERAC-151 BIOLOGY RESEARCH LAB 2 AC-150 CONFERENCE ROOM 1 AC-140J ADJUNCT AC-140H OFFICE AC-140L OFFICE AC-140C OFFICE AC-140G OFFICE AC-140F OFFICE AC-140E OFFICE AC-140D OFFICE AC-140P OFFICE AC-140N OFFICE AC-140M OFFICE AC-140Q OFFICEAC-140A OFFICE AC-140B OFFICE AC-142 MECH AC-141 ANATOMY & PHYSIOLOGY LAB2 21 OCC 18 OCC AC-174B STORAGE AC-174C ALCOVE AC-174D TISSUE 1 OCC 1 OCC 1 OCC 2 OCC 11 OCC 1 OCC 5 OCC 18 OCC EA 20 OCC EA231' DIAGONAL D97' >1/3x231' D IA G O N A L D -O K EA EA EA EA EA EAEAEA EA CONTROL AREA CLC 1A EA EA FIELD VERIFY EXISTING DOOR RATING CONTROL AREA AC/BC 1A AC-139A SEATING AC-154 DATA EX AC-165 NEUROSCIENCE LAB AC-159 NEUROSCIENCE LAB XXX CORRIDOR AC-164 EQUIPMENT STORAGE AC-158 STORAGE/ MECH. AC-287 Room AC-166 NEUROSCIENCE RESEARCH CC-106 OFFICE SUITE CC-112 OFFICE SUITE CC-104 OFFICE SUITE EA <10' is 1HR AC-184 ELEV. AC-186 ELEV. EQUIP. AC-188 MECH. AC-190 STAIR AC-192 VESTIBULE AC-195 ECOLOGY/ENVIRO. LAB 1 AC-183 ECOLOGY/ENVIRO. LAB 2 renovation in this area in future Phases still being designed renovation in this area in future Phases still being designed renovation in this area in future Phases still being designed 26 OCC 9 OCC 8 OCC 1 OCC AC/BC/CC AC/BC/CC EX ED EX ED PEDESTRIAN WAY TUNNEL OPEN STAIR HE AC-191 SOILS RESEARCH AC-193 PREP AC-191A MECH. AC-162 HUDDLE AC-162A ELEC 160 STAIR STANDPIPE STANDPIPE SERVING THIS SIDE OF H EXIT LOCATED IN STAIR APPROXIMATE FLOOR OCCUPANT LOAD 890 OCCUPANTS EA EA EA EA EA EA EA EA EX EX ED ED EDEX EX ED GRAND TOTAL OCCUPANT LOAD FIRST FLOOR CLC INCLUDING ADDITION 1261 EXISTING OCCUPANTS (630 MAIN EXIT, 315 SIDE EXIT 1, 315 SIDE EXIT 2) 68 NEW OCCUPANTS 1329 TOTAL OCCUPANTS 4 MOE REQ'D 8 PROVIDED (OCCUPANTS OF ADDITION ARE CALCULATED TO EXIT INDEPENDENT OF EXISTING BUILIDNG) APPROXIMATE LOBBY OCCUPANT LOAD 371 OCCUPANTS MAIN EXIT 630 OCCUPANTS DOOR - 630 X 0.2 = 126.00'' 320.00'' PROVIDED SIDE EXIT 1 315 OCCUPANTS DOOR - 315 X 0.2 = 63.00'' 224.00'' PROVIDED SIDE EXIT 2 315 OCCUPANTS DOOR - 315 X 0.2 = 63.00'' 224.00'' PROVIDED THIS PAIR OF DOORS PROVIDES ADDITIONAL CAPACITY FOR THE EXISTING BUILDIING WHICH IS NOT REQUIRED FOR EGRESS - NO OCCUPANT LOAD HAS BEEN ASSIGNED TO THESE DOORS 34 OCCUPANTS DOOR - 34 X .2 = 6.80'' 34 OCCUPANTS DOOR - 34 X .2 = 6.80'' 34 OCCUPANTS DOOR - 34 X .2 = 6.80'' NOYES NOYES GENERAL TYPE OF PROJECT ALLOWABLE (from above)ACTUAL IBC (Chapter 6) (Section 707) (IBC CH 3 & 4) TOTAL CHANGE OF OCCUPANCY? REMODEL ADDITION NEW BUILDING A-2, A-3, B, M PROJECT DESCRIPTION CODE SUMMARY - AC / Brushauber Commons / Clausen Center (AC/BC/CC) SEPARATED OCCUPANCIES? AREA SEPARATIONS / FIRE WALLS FIRE BARRIER RATING(S)SEE CODE PLANS OCCUPANCY CLASSIFICATION(S) TYPE(S) OF CONSTRUCTION ACTUAL AREA PER FLOOR OCCUPANCIES CONSTRUCTION TYPE(S) SECOND FLOOR FIRST FLOOR Bethel University plans to renovate (3) levels (45,000 square feet) of existing space within the Academic Commons (AC) building to support expanding science programs. An additional 3-story, 20,000 square foot addition to the adjacent Campus Life Center (CLC) is also planned to support science programs. The renovation and addition will include labs, classrooms, offices, and support spaces for Biology, Physics & Engineering, Math & Computer Science, Chemistry, and Psychology. (If Remodeling) (IBC Section 508) SEE CODE PLANS NOYESAUTHORITIES HAVING JURISDICTION (AHJ's) DEPARTMENT OF HEALTH (DOH) CITY OF ARDEN HILLS, MN STATE OF MINNESOTA THE JOINT COMMISSION (TJC) CENTER FOR MEDICARE/MEDICAID SERVICES (CMS) AREAS OF REFUGE REQUIRED EGRESS EXISTING UL UL UL NOYES ACCESSIBLE MEANS OF EGRESS ("MOE") REQUIRED ELEVATOR REQUIRED AS MEANS OF EGRESS (LSC CH 12-42) APPLICABLE REGULATIONS MN STATE RULES 2010 FGI GUIDELINES 2000 NFPA 101 (LIFE SAFETY CODE) ADAAG ANSI A117.1 '09 2012 IBC / 2015 MN STATE BUILDING CODE MN ACC CODE '15 NOYES I-B NOYES ALLOWABLE HEIGHTACTUAL HEIGHT (504.2) (Table 601, footnote d) (Table 503) (Table 503) ONE HOUR SPRINKLER SUBST EXTRA FLOOR/HEIGHT FOR SPRINKLER 160' + 20' = 180' STORIES FEET BUILDING HEIGHT 11 + 1 = 12 60' 4 PLUMBING FIXTURES ALLOWABLE AREA PER FLOOR TOTAL ALLOWABLE AREA/FLOOR BASIC ALLOWABLE AREA UL UL TESTRATING (HRS) (IBC Table 602 and Section 602.4.6) (Table 602 and Table 705.8) (707.3) (TABLE 601) EXTERIOR DOORS AND WINDOWS SHAFTS AND EXIT PASSAGEWAYS OTHER ROOF CONSTRUCTION PRIME & SEC. FLOOR BEAMS, JOISTS FLOOR/CEILING ASSEMBLY FLOOR CONSTRUCTION INTERIOR NON-BEARING WALLS AND PARTITIONS BEARING WALLS COLUMNS ROOF/CEILING ASSEMBLY PRIME & SEC. ROOF BEAMS, JOISTS EXTERIOR INTERIOR BEARING WALLS EXTERIOR BEARING WALLS STRUCTURAL FRAME FIRE-RESISTIVE REQUIREMENTS See Code Plans 2 HOUR 2 HOUR 0 HOUR 2 HOUR 2 HOUR 1 HOUR 1 HOUR 0 HOUR NOYES (IBC 407.3) FIRE RESISTIVE CORRIDORS? SMOKE TIGHT CORRIDORS (SMOKE PARTITIONS) INCIDENTAL USE AREA RATING(S)SEE PLANS MISCELLANEOUS (IBC Table 1018.1) ROOMS (UNO)CORRIDORS OCCUPANCY A-2, A-3 EXITS (Table 803.9 & Section 804) * Not applicable to non-fibrous flooring materials ** Class C materials permitted in administrative spaces and other spaces w/ capacity of ≤ 4 occupants Walls & Ceilings Flooring* B Walls & Ceilings C Walls & CeilingsFlooring*Flooring* DOC-FF-1 DOC-FF-1 B, M C CDOC-FF-1 DOC-FF-1 INTERIOR FINISHES CLASSIFICATION RECYCLING SPACE (MN only)BUILDING AREA NOT ALTERED THIRD FLOOR UL 2 HOUR NOYESGENERAL TYPE OF PROJECT ALLOWABLE (from above)ACTUAL IBC (Chapter 6) TOTAL REMODEL ADDITION NEW BUILDING AREA SEPARATIONS / FIRE WALLS TYPE(S) OF CONSTRUCTION ACTUAL AREA PER FLOOR CONSTRUCTION TYPE(S) SECOND FLOOR FIRST FLOOR SEE CODE PLANS NOYESAUTHORITIES HAVING JURISDICTION (AHJ's) DEPARTMENT OF HEALTH (DOH) CITY OF ARDEN HILLS, MN STATE OF MINNESOTA THE JOINT COMMISSION (TJC) CENTER FOR MEDICARE/MEDICAID SERVICES (CMS) AREAS OF REFUGE REQUIRED EGRESS 41,720 41,720 92,190 54,250 54,250 54,250 x 3 = 162,750 NOYES ACCESSIBLE MEANS OF EGRESS REQUIRED (from addition) ELEVATOR REQUIRED AS MEANS OF EGRESS APPLICABLE REGULATIONS MN STATE RULES 2010 FGI GUIDELINES 2000 NFPA 101 (LIFE SAFETY CODE) ADAAG ANSI A117.1 '09 2012 IBC / 2015 MN STATE BUILDING CODE MN ACC CODE '15 NOYES II-A NOYES ALLOWABLE HEIGHTACTUAL HEIGHT (504.2) (Table 601, footnote d) (Table 503) (Table 503) ONE HOUR SPRINKLER SUBST EXTRA FLOOR/HEIGHT FOR SPRINKLER 65' + 20' = 85' STORIES FEET BUILDING HEIGHT 3 + 1 = 4 79'-9" 4 (Choose One) OR USE YES NO (1 HOUR CONSTRUCTION SUBST) (MULTIPLE STORY BUILDING) (SINGLE STORY BUILDING) Perimeter with > 30'-0" open Total perimeter 0.25 X BASIC ALLOWABLE W 30 - 0.25 P F fI = 100 BASIC ALLOWABLE AREA x 0 BASIC ALLOWABLE AREA x 2 BASIC ALLOWABLE AREA x 3 ALLOWABLE AREA PER FLOOR TOTAL ALLOWABLE AREA/FLOOR SPRINKLER INCREASE BASIC ALLOWABLE AREA FRONTAGE INCREASE Assume all A-1 = 15,500 7,750 31,000 54,250 TESTRATING (HRS) (TABLE 601) EXTERIOR DOORS AND WINDOWS SHAFTS AND EXIT PASSAGEWAYS OTHER ROOF CONSTRUCTION PRIME & SEC. FLOOR BEAMS, JOISTS FLOOR/CEILING ASSEMBLY FLOOR CONSTRUCTION INTERIOR NON-BEARING WALLS AND PARTITIONS BEARING WALLS COLUMNS ROOF/CEILING ASSEMBLY PRIME & SEC. ROOF BEAMS, JOISTS EXTERIOR INTERIOR BEARING WALLS EXTERIOR BEARING WALLS STRUCTURAL FRAME FIRE-RESISTIVE REQUIREMENTS See Code Plans 1 HOUR 1 HOUR 0 HOUR 1 HOUR 1 HOUR 1 HOUR 1 HOUR 0 HOUR NOYES (IBC 407.3) FIRE RESISTIVE CORRIDORS? SMOKE TIGHT CORRIDORS (SMOKE PARTITIONS) INCIDENTAL USE AREA RATING(S)SEE PLANS MISCELLANEOUS (IBC Table 1018.1) ROOMS (UNO)CORRIDORS OCCUPANCY A-1, A-2 EXITS B (Table 803.9 & Section 804) * Not applicable to non-fibrous flooring materials ** Class C materials permitted in administrative spaces and other spaces w/ capacity of ≤ 4 occupants Walls & Ceilings Flooring* B Walls & Ceilings C Walls & CeilingsFlooring*Flooring* DOC-FF-1 DOC-FF-1 B B C CDOC-FF-1 DOC-FF-1 INTERIOR FINISHES CLASSIFICATION RECYCLING SPACE (MN only)18,990 X .0025 = 47 SF REQ'D THIRD FLOOR 8,750 54,250 1 HOUR CODE SUMMARY - CLC / Science Building (CLC) (LSC CH 12-42)NOYES (Section 707) (IBC CH 3 & 4) CHANGE OF OCCUPANCY? A-1, A-2, B SEPARATED OCCUPANCIES? FIRE BARRIER RATING(S)SEE CODE PLANS OCCUPANCY CLASSIFICATION(S) OCCUPANCIES (If Remodeling) (IBC Section 508) NA NA NA NA (heavy timber roof permitted per 601, footnote c) NA NA NA (heavy timber roof permitted per 601, footnote c) NA NA NA NA NA See Code Plans NA See Code Plans OTHER INTERIOR REMODELING IMPACTS NEITHER BUILDING HEIGHT NOR AREA. INFILL OF SECOND FLOOR AT THEATER DOES NOT ALTER BUILDING AREA BASED UPON MBC BUILDING AREA DEFINITION PER DOCUMENTS FOR THE AC/BC EXPANSION, THE ORIGINAL AC AND CC BUILDINGS WERE CLASSIFIED AS EQUIVALENT TO I-B CONSTRUCTION AND WERE CONSIDERED A SINGLE BUILDING PERMITTED TO BE UNLIMITED IN AREA. THE BC BUILDING WAS CONSTRUCTED AS AN EXPANSION TO THIS EXISTING BUILDING. NO FIRE WALL EXISTS BETWEEN THE AC/BC/CC ''BUILDINGS'' Toilet fixture quantity of the AC/BC and CLC combined satisfies quantitiy and distribution required as documented in correspondence w/ City of Arden Hills PLUMBING FIXTURES Toilet fixture quantity of the AC/BC and CLC combined satisfies quantitiy and distribution required as documented in correspondence w/ City of Arden Hills OCCUPANT LOAD OF ADDITION TOTAL OCCUPANT LOAD SHOWN ON CODE ANALYSIS PLANS UL P701 UL P701 UL N721 UL N721 X717 DOC-FF-1 DOC-FF-1 DOC-FF-1 DOC-FF-1 B B OCCUPANT LOAD OF RENOVATION RENOVATION ELIMINATES THEATHER - TOTAL BUILDING OCCUPANT LOAD IS REDUCED BY RENOVATION RESOLVE TOILET COUNT ISSUE FOURTH FLOOR UL EXISTING EXISTING EXISTING EXISTING SECOND FLOOR903'-6"LANDING905'-10"A252A A255 A254 A267 A253A266B206A B206B B206C B206D B202A B216AB202B B208AA252CA252D B219BB208CB208B B210 B219CB208B-1 B208C-1 48"210CCONFERENCE209B208EOFFICE208FWORKRM208DOFFICE208COFFICE208BOFFICE208AOFFICE208OFFICEBUSINESS208IOFFICE208HOFFICE208GTELLERS208JSAFE206OFFICE205AOFFICE207DESIGN STUDIOCC200OfficeRoosaWayne201FILM LABPHOTO/202DARKROOMPHOTO LAB/BLACK & WHITE200AGALLERYJOHNSON203ALABCOLOR PHOTO203BOFFICECC234AOFFICE200BOFFICE234STUDIO204STUDIO235STUDIOCC209AOFFICECIO210BINTERVIEW210CENTERGUESTADMISSIONS210CINTERVIEWOFFICE254OFFICE253OFFICE252WAITING251RECEPTIONCONFERENCE201LOUNGE248CORRIDOR250STORAGEFOOD SERVICE2ST4STAIR #4275LANDING273ATRIUM276VESTIBULEEAST279STORAGE284ENTRYEXIST.274VESTIBULEWEST249ASTORAGEUP UP UP DN OPEN TOBELOWOPEN TOBELOWUPUPUPDN DN DN DN UP UP DN RAMP UP DN UP DN RAMP UP DN D N RAMP DOWN DN RAMP DOWN DN DN D N DN UP DN DN UP UP UP DN UP UP UP D N UP DN UP UP UP UP UP DN DN DN A3352.1342KD~HF~5E~06A3352.1342KD~HF~5E~06A3352.1342KD~HF~5E~06A3352.1342KD~HF~5E~06EX EX EA EX HEHE ED EXED EXEDNO WORK IN BCEX CLC AC/BC/CC AC/BC/CC CLC EA EA EA 20 OCC ED 29 OCC 13 OCC EA SEATING - 13 OCC 129' DIA G O NAL A 60' >1/3x 129 ' D I A G O N A L A -O K NO HAZARDOUS MATERIALS ARE USED WITHIN THIS LAB AS DISCUSSED IN A MEETING ON 1/11/18 W/ DAVE SCHERBEL, BUILDING OFFICIAL, THE COMPLIANT NUMBER OF EXIT ACCESS POINTS AND COMMON PATH OF TRAVEL SATISFIES THE REQUIREMENTS FOR MEANS OF EGRESS FROM THIS AREA. THE TWO EXIT ACCESS POINTS TO THE CORRIDOR SATISFY THE EGRESS REQUIREMENTS FROM THE ROOM AND TWO SEPARATE MOE ARE NOT REQUIRED FROM THE DEAD END CORRIDOR AC-274 OPTICAL ENGINEERING LABAC-253 MEN AC-252 WOMEN AC-251 CUSTODIAL AC-248 ELECTRICAL ENGINEERING COMMON PATH 80'<100' OK 21 OCC 15 OCC 10 OCC 231' DIAGONAL D9 3 ' >1 /3 x2 3 1 ' D IA G O N A L D -O K OPEN TO ABOVE PERMITTED PER MBC 712.1.8 COMMON PATH FROM NW CORNER EXTENDS TO HERE PRIOR TO COMPLETION OF PHASE 3 - 95' < 100' - OKAY CONTROL AREA CLC-2A 75% MAQ ALLOWED ENTIRETY OF AC-BC BUILDING SECOND LEVEL IS CONTROL AREA AC/BC 2/3A, 50% MAQ ALLOWED AC-247 MODERN PHYSICS LAB CC-2XX VESTIBULE CC-229 OFFICE - 9 CC-228 OFFICE - 8 CC-227 OFFICE - 7 CC-226 OFFICE - 6 CC-225 OFFICE - 5 CC-224 OFFICE - 4 CC-222 OFFICE - 3 CC-221 OFFICE - 2 CC-218 OFFICE - 1 CC-216 TESTING AC-219 TESTING ? ? AC-152 Room AC-279 ELEVATOR LOBBY AC-170 CORRIDOR AC-172 CORRIDOR AC-240G OFFICE AC-240C OFFICE AC-240H OFFICE AC-238 DIV AC-240K OFFICE AC-240E OFFICE AC-240L OFFICE AC-240J OFFICE AC-240F OFFICE AC-241 RESEARCH - TELECONFERENCE CC-230 RESEARCH CC-232 HAPPY LAB CC-231 OFFICE AC-2XX CIRCULATION EA EA EA AC-276 INTRO TO PHYSICS AC-266 RESEARCH - ROBOTICS AC-271 ENGINEERING 1 (FLUIDS)AC-273 FLEX LAB AC-275 ENGINEERING 2 (MATERIALS) AC-250 CONFERENCE ROOM AC-280 ELEC/DATA AC-278 STORAGE AC-284 ELEV. AC-286 SHAFTAC-288 HUDDLE AC-285 BIO CHEM RES/STORAGE AC-293 BIO CHEM INST. EA EA EA AC-291 BIO CHEM RESEARCH 1 AC-287 BIO CHEM RESEARCH 2 AC-283 INORGANIC AND PHYS CHEM AC-281 STAIR AC-293 LOUNGE AC-295 BIO CHEMISTRY LAB EA EA EA renovation in this area in future Phases still being designed 27 OCC 9 OCC 5 OCC 5 OCC 1 OCC 24 OCC 10 OCC EX ED AC/BC CC EX ED EA EA EA EX EX ED ED EX OPEN STAIR OPEN TO BELOW OPEN TO BELOW AC-276A STORAGE STANDPIPE STANDPIPE SERVING THIS SIDE OF H EXIT LOCATED IN STAIR NO HAZARDOUS MATERIALS ARE USED WITHIN THIS LAB MBC 1015.1, ITEM 4 - EDUCATIONAL LABORATORIES AND PREP ROOMS EXCEEDING 500 SF CONTAINING HAZARDOUS MATERIALS SHALL HAVE 2 MOE FIXED SEATING APPROXIMATELY 250 OCCUPANTS10 OCCUPANTS10 OCCUPANTS 10 OCCUPANTS10 OCCUPANTS 6 OCC 6 OCC 15 O C C 15 O C C 30 OCCUPANTS30 OCCUPANTS30 OCCUPANTS10 OCCUPANTS 10 OCCUPANTS 10 OCCUPANTS 10 OCCUPANTS 6 OCC 6 OCC 15 OCC 15 OCC APPROXIMATE BALCONY/BOX OCCUPANT LOAD 854 OCCUPANTS APPROXIMATE LOBBY OCCUPANT LOAD 304 OCCUPANTS EA EA EA EA EA EA EA EA EAFIXED SEATING APPROXIMATELY 350 OCCUPANTSEX EX EA EA EA EA GRAND TOTAL OCCUPANT LOAD SECOND FLOOR CLC INCLUDING ADDITION 1158 EXISTING OCCUPANTS 120 NEW OCCUPANTS 1278 TOTAL OCCUPANTS 4 MOE REQ'D 8 PROVIDED (OCCUPANTS OF ADDITION ARE CALCULATED TO EXIT INDEPENDENT OF EXISTING BUILIDNG) EX/EA 1 EX/EA 2 EX/EA 3 EX/EA 4 EX/EA 5 EX/EA 7 EX/EA 6 EX/EA 8 1158 EXISTING OCCUPANTS 6 EXISTING MOE PROVIDED 160 OCCUPANTS DOOR - 160 X 0.2 = 32.00'' STAIR - 160 X .3 = 48.00'' 160 OCCUPANTS DOOR - 160 X 0.2 = 32.00'' STAIR - 160 X .3 = 48.00'' 200 OCCUPANTS DOOR - 200 X 0.2 = 40.00'' STAIR - 200 X .3 = 60.00'' 200 OCCUPANTS DOOR - 200 X 0.2 = 40.00'' STAIR - 200 X .3 = 60.00'' 200 OCCUPANTS DOOR - 200 X 0.2 = 40.00'' STAIR - 200 X .3 = 60.00'' 200 OCCUPANTS DOOR - 200 X 0.2 = 40.00'' STAIR - 200 X .3 = 60.00'' 60 OCCUPANTS DOOR - 60 X 0.2 = 12.00'' STAIR - 60 X .3 = 18.00'' 60 OCCUPANTS DOOR - 60 X 0.2 = 12.00'' EA AC/BC/CC AC/BC/CCWALL CLASSIFICATIONAREA CLASSIFICATIONMEANS OF EGRESSCODE PLAN SYMBOLS LEGEND EXIT EXIT DISCHARGE EXIT ACCESS EGRESS PATH INCIDENTAL USE SHAFT HEALTHCARE SUITE SMOKE BOUNDARY FIRE WALL OCCUPANCY SEPARATION HORIZONTAL EXIT 1 HR FIRE RATED ASSEMBLY WITH SMOKE PROTECTION 3 HR FIRE RATED ASSEMBLY 2 HR FIRE RATED ASSEMBLY 1 HR FIRE RATED ASSEMBLY SMOKE PARTITION 1 HR FIRE RATED ASSEMBLY (IBC 509) SURROUNDING SYMBOLS INDICATE RATING AND DAMPER REQUIRMENTS SURROUNDING SYMBOLS INDICATE RATING AND DAMPER REQUIRMENTS. FIRE DAMPER REQUIRED AT BOTTOM OF SHAFT SURROUNDING SYMBOLS INDICATE RATING AND DAMPER REQUIRMENTS CLOSER, LATCH & GASKETS REQUIRED FIRE PARTITION FIRE AND SMOKE DAMPER USUALLY REQUIRED SEE IBC 1023 FOR I-3 OCCUPANCY, SEE ALSO 408.2 (FIRE BARRIER) NOT ALL SYMBOLS MAY BE USED ON EACH PLAN. 2 HR FIRE RATED ASSEMBLY WITH SMOKE PROTECTION 3 HR FIRE RATED ASSEMBLY WITH SMOKE PROTECTION (IBC 710) (IBC 708) 'CORRIDOR WALLS' 'INCIDENTAL USE' FIRE DAMPER USUALLY REQUIRED FIRE DAMPER USUALLY REQUIRED FIRE DAMPER USUALLY REQUIRED FIRE AND SMOKE DAMPER USUALLY REQUIRED FIRE AND SMOKE DAMPER USUALLY REQUIRED SEE IBC 709, 717.5.5 LSC XX.3.7, 8.3 EA EX EDFIRE RESISTANCE RATINGS'PROTECTION OF HAZARDS' (LSC XX.3.2) 'CONST. OF CORRIDOR WALLS' (LSC XX.3.6.2) (IBC 706) HORIZONTAL EXIT DELAYED EGRESS HE DE REFERENCES TO LSC (LIFE SAFETY CODE) "XX" REFERS TO CH 12 - 42. FE FV FEC FVCMISCELLANEOUS FIRE EXTINGUISHER CABINET FIRE VALVE FIRE EXTINGUISHER FIRE VALVE CABINET PROJECT LIMITS LINE SEE IBC 509, 711 LSC XX.1.2 EXIT REQUIREMENTS DEFINE SPACE. 10,000 SF MAX PATIENT TREATMENT SUITE. 5,000 SF MAX PATIENT SLEEPING SUITE. SPACE REQUIRED TO LIMIT TRANSFER OF SMOKE EXIT PASSAGEWAY SURROUNDING SYMBOLS INDICATE RATING AND DAMPER REQUIREMENTS (IBC 509.4, LSC XX.3.2) Revised 12-12-2016 SEE IBC 407.4.3 THIRD FLOOR917'-6"LANDING905'-10"LANDING905'-10"CLC-3 26/2626/263ST4STAIR #4353OFFICE354OFFICE351OFFICEOPEN347CUSTODIAL371BRIDGE373SKYWAY322EOFFICE322FOFFICE322GOFFICE322HOFFICE323OFFICE324OFFICEXXXSTAIR325ADATA325CLASSROOM322DOFFICE322OFFICESERVICESCAREER322COFFICE322BOFFICE322AWORKRM321OFFICE320OFFICE320AOFFICE320BOFFICE313AA/V RM313CLASSRM317BOFFICE317A317OFFICE314 SOCIAL WORK ANTHROPOLOGY/312CHORAL RM311BAND RM331CLASSROOMXXXCUS.315WOMEN'S316CUS.300ADATAXXXLOUNGE300MEN'S304STORAGE307OFFICE308OFFICE310OFFICE309OFFICE310ASTOR.310COFFICEXXXSTORAGE327OFFICE328OFFICE329OFFICE330OFFICE326CLASSROOM306CLASSROOM305OFFICEXXXSTAIRXXXSTAIR301OFFICE302OFFICE303OFFICE320CSTOR.310ASTOR.314DOFFICE314COFFICE314BOFFICE314AOffice314EConf/Office314GOffice314HOfficeCLASSRM306 MECHANICAL HVAC OFFICE AND UP UP UP RAMP DN1:20UP28/44BSS28/44BSS28/44BSSTHIRD FLOOR917'-6"LANDING905'-10"LANDING905'-10"CLC-3 26/2626/263ST4STAIR #4353OFFICE354OFFICE351OFFICEOPEN347CUSTODIAL371BRIDGE373SKYWAY322EOFFICE322FOFFICE322GOFFICE322HOFFICE323OFFICE324OFFICEXXXSTAIR325ADATA325CLASSROOM322DOFFICE322OFFICESERVICESCAREER322COFFICE322BOFFICE322AWORKRM321OFFICE320OFFICE320AOFFICE320BOFFICE313AA/V RM313CLASSRM317BOFFICE317A317OFFICE314 SOCIAL WORK ANTHROPOLOGY/312CHORAL RM311BAND RM331CLASSROOMXXXCUS.315WOMEN'S316CUS.300ADATAXXXLOUNGE300MEN'S304STORAGE307OFFICE308OFFICE310OFFICE309OFFICE310ASTOR.310COFFICEXXXSTORAGE327OFFICE328OFFICE329OFFICE330OFFICE326CLASSROOM306CLASSROOM305OFFICEXXXSTAIRXXXSTAIR301OFFICE302OFFICE303OFFICE320CSTOR.310ASTOR.314DOFFICE314COFFICE314BOFFICE314AOffice314EConf/Office314GOffice314HOfficeCLASSRM306 MECHANICAL HVAC OFFICE AND UP UP UP RAMP DN1:20UP28/44BSS28/44BSS28/44BSSTHIRD FLOOR917'-6"LANDING905'-10"LANDING905'-10"CLC-3 26/2626/263ST4STAIR #4353OFFICE354OFFICE351OFFICEOPEN347CUSTODIAL371BRIDGE373SKYWAY322EOFFICE322FOFFICE322GOFFICE322HOFFICE323OFFICE324OFFICEXXXSTAIR325ADATA325CLASSROOM322DOFFICE322OFFICESERVICESCAREER322COFFICE322BOFFICE322AWORKRM321OFFICE320OFFICE320AOFFICE320BOFFICE313AA/V RM313CLASSRM317BOFFICE317A317OFFICE314 SOCIAL WORK ANTHROPOLOGY/312CHORAL RM311BAND RM331CLASSROOMXXXCUS.315WOMEN'S316CUS.300ADATAXXXLOUNGE300MEN'S304STORAGE307OFFICE308OFFICE310OFFICE309OFFICE310ASTOR.310COFFICEXXXSTORAGE327OFFICE328OFFICE329OFFICE330OFFICE326CLASSROOM306CLASSROOM305OFFICEXXXSTAIRXXXSTAIR301OFFICE302OFFICE303OFFICE320CSTOR.310ASTOR.314DOFFICE314COFFICE314BOFFICE314AOffice314EConf/Office314GOffice314HOfficeCLASSRM306 MECHANICAL HVAC OFFICE AND UP UP UP RAMP DN1:20UP28/44BSS28/44BSS28/44BSSEA EX EX EX HE FIREWALL BELOWFIREWALL BELOW OPEN TO BELOWOPEN TO BELOWOPEN TO BELOW PERMITTED PER MBC 712.1.8 CLC AC/BC/CC AC/BC/CC CLC AC-350 CONFERENCE 24 OCC 12 OCC EX EA EA EX 97' < 100' COMMON PATH -OK SEATING - 13 OCC 26 OCC 129' DIA G O NAL A 60' >1/3x 124 ' D I A G O NA L A -O K25'<50' NOT A DEAD END MBC 1015.1, ITEM 4 - EDUCATIONAL LABORATORIES AND PREP ROOMS EXCEEDING 500 SF CONTAINING HAZARDOUS MATERIALS SHALL HAVE 2 MOE COMMON PATH 89'<100' OK AS DISCUSSED IN A MEETING ON 1/11/18 W/ DAVE SCHERBEL, BUILDING OFFICIAL, THE COMPLIANT NUMBER OF EXIT ACCESS POINTS AND COMMON PATH OF TRAVEL SATISFIES THE REQUIREMENTS FOR MEANS OF EGRESS FROM THIS AREA MBC 1015.1, ITEM 4 - EDUCATIONAL LABORATORIES AND PREP ROOMS EXCEEDING 500 SF CONTAINING HAZARDOUS MATERIALS SHALL HAVE 2 MOE EA EA EA EA EA AC-353 ROOF ACCESS AC-352 TOILET MENS 3 AC-351 TOILET- WOMENS 3 EA EA 27 OCC 23 OCC 231' DIAGONAL D9 3 ' >1 /3 x2 3 1 ' D IA G O N A L D -O K MBC 1015.1, ITEM 4 - EDUCATIONAL LABORATORIES AND PREP ROOMS EXCCEDING 500 SF CONTAINING HAZARDOUS MATERIALS SHALL HAVE 2 MOE CONTROL AREA CLC 3A EA ALTERNATE 1 ENTIRETY OF AC/BC/CC BUILDING SECOND LEVEL IS CONTROL AREA AC/BC 2/3A, 50% MAQ ALLOWED CONTROL AREA AC/BC 3B, 50% MAQ ALLOWED 42' < 50', NOT A DEAD END AC-2jjj Room AC-2kkk Room AC-2lll Room AC-490 RESEARCH 2 AC-300 CLASSROOM AC-301 CLASSROOM AC-491 RESEARCH 1 AC-3xx OFFICE 12 AC-3XX GENERAL CHEMISTRY 2 AC-3XX GENERAL CHEMISTRY 2 AC-323 CORRIDOR AC-343G Room AC-343F OFFICE 5 AC-434E OFFICE 6 AC-343D OFFICE 7 AC-343C OFFICE 8 AC-343B OFFICE 9 AC-343A OFFICE 10 AC-342A VIVARIUM AC-342 PREP RM AC-341 COMP & RESEARCH LAB AC-340 OFFICE 11 AC-338 RESEARCH LAB AC-339 RESEARCH LAB AC-442 Room AC-337 SEMINAR AC-335 STORAGE AC-445 CORRIDOR AC-336D CONF. RM AC-448 CORRIDOR AC-347 OFFICE 1 AC-346 OFFICE 2 AC-345 OFFICE 3 AC-344 OFFICE 4 AC-336C OFFICE AC-336B OFFICE AC-352 EXG DATA AC-380 ELEC. AC-3XX CHEM PREP AC-3XX CHEM STOCK AC-3XX HUDDLE AC-382 HUDDLE AC-384 ELEV. AC-386 SHAFT AC-388 NMR AC-395 GENERAL CHEMISTRY AC-3XX INSTRUMENTATION AC-3XX SEMINAR EA AC-3xx OFFICE 1 AC-3xx OFFICE 2 AC-3xx OFFICE 3 AC-3xx OFFICE 4 AC-3xx OFFICE 5 AC-3xx OFFICE 6 AC-3xx OFFICE 7 AC-3xx OFFICE 8 AC-3xx OFFICE 9 AC-3xx OFFICE 10 AC-3xx OFFICE 11 36'<50' NOT A DEAD ENDEA EA EA 142' DIA G O N A L B 51' >1/3x124' DIAGONAL A -OK 40 TOTAL OCC 10 OCC 7 OCC 1 OCC 14 OCC 30 OCC EX PEDESTRIAN WAYEX EA EA EA EA EA EA EA EA HE AC-193 ELECTRICAL ROOM STANDPIPE STANDPIPE SERVING THIS SIDE OF H EXIT LOCATED IN STAIR 52 OCCUPANTS DOOR - 52 X .2 = 10.4'' STAIR - 52 X .3 = 15.6'' 52 OCCUPANTS DOOR - 52 X .2 = 10.4'' AC/BC/CC AC/BC/CC 495 BOILERS 490 STAIR 486 SHAFT488 MECH. 484 ELEV. CLC-300 HEADHOUSE CLC-301 GREENHOUSEALTERNATE 1ALTERNATE 1482 MECH. 482488 10'-0" 4'-0" NO PENETRATIONS IN THIS AREA NO PENETRATIONS IN THIS AREA EX 4'-0" H 8 9 J I 1 K.7 J.5 H.8 H.2 SAFE148WOMEN'S123 SOUTH ENTRY 122 SOUTH LOBBY 124 LOGGIA 137 CORR./STOR. 151 LOADING DOCK 155 BOILER RM 157 STOR. BACKSTAGE 148 CLASSR00M 150 STOR.140 CORR. 138 STOR. CLOSET STAIR #5/ 139 CUST. 136 CORR. 153 GREENHOUSE 162 CORR. 163 CORR. 127 STOR. 126 STAIR #4 129 ROOM/OFFICE CONTROL 159B MEZZANINE 159 ORCHESTRA 158 STAGE 159C TERRACE SOUTH 154 MECH. RM ELEV. 161 CORR. 128 ENTRANCE MEZZANINE XX ELEV. 156 ROOM FIRE PUMP 160 STAIR #6 STAIR XXX SPACE UNASSIGNED 113D SPACE UNASSIGNED 113E STAIR XXX UP UPSLOPE DOWN SLOPE DOWN UP UP UP UP UP UP UP UP UP UP UP UP UP UP UP UP UP UP UP UP UP UP UP UP UP UP UP UP UP UP SECOND FLOOR903'-6"LANDING905'-10"A252A A255 A254 A267 A253A266B206A B206B B206C B206D B202A B202B B208AA252CA252D B208CB208B B210 B208B-1 B208C-1 201202210CENTERGUESTADMISSIONS210CINTERVIEWOFFICE254OFFICE253OFFICE252WAITING251RECEPTIONCONFERENCE201LOUNGE248CORRIDOR250STORAGEFOOD SERVICE2ST4STAIR #4275LANDING273ATRIUM276VESTIBULEEAST279STORAGE284ENTRYEXIST.274VESTIBULEWEST249ASTORAGEUP OPEN TOBELOWUPUPUPDN DN DN DN UP UP DN RAMP UP DN UP DN RAMP UP DN D N RAMP DOWN DN RAMP DOWN DN DN D N DN UP DN DN UP UP UP DN UP UP UP D N UP DN UP UP UP UP UP DN DN DN THIRD FLOOR917'-6"LANDING905'-10"LANDING905'-10"CLC-33ST4STAIR #4353OFFICE354OFFICE351OFFICEOPEN347CUSTODIAL371BRIDGE373SKYWAY325ADATA314COFFICE314BOFFICE306 MECHANICAL HVAC OFFICE ANDRAMP DN1:20UPTHIRD FLOOR917'-6"LANDING905'-10"LANDING905'-10"CLC-33ST4STAIR #4353OFFICE354OFFICE351OFFICEOPEN347CUSTODIAL371BRIDGE373SKYWAY325ADATA314COFFICE314BOFFICE306 MECHANICAL HVAC OFFICE ANDRAMP DN1:20UPTHIRD FLOOR917'-6"LANDING905'-10"LANDING905'-10"CLC-33ST4STAIR #4353OFFICE354OFFICE351OFFICEOPEN347CUSTODIAL371BRIDGE373SKYWAY325ADATA314COFFICE314BOFFICE306 MECHANICAL HVAC OFFICE ANDRAMP DN1:20UPCONTROL AREA CLC 1/2A 75% MAQ CONTROL AREA AC/BC 1A 100% 1G 110.10 4G 110.10 CONTROL AREA CLC 1/2A 75% MAQ ENTIRETY OF AC-BC BUILDING SECOND LEVEL IS CONTROL AREA AC/BC 2/3A, 50% MAQ ALLOWED 1G 110.10 4G 110.10 CONTROL AREA CLC 3A 50% ENTIRETY OF AC-BC BUILDING SECOND LEVEL IS CONTROL AREA AC/BC 2/3A, 50% MAQ ALLOWED CONTROL AREA AC/BC 3B, 50% MAQ ALLOWED 1G 110.10 4G 110.10 FIRST LEVEL 100'-0" SECOND LEVEL 113'-6 5/8" THIRD LEVEL 127'-1 1/4" K J HK.5LM CLC PARAPET 131'-0" L.9 K.1 ROOF -ADDITION 141'-1 1/4" CONTROL AREA CLC 3A 50% CONTROL AREA CLC 1/2A 75% MAQ FIRST LEVEL 100'-0" SECOND LEVEL 113'-6 5/8" THIRD LEVEL 127'-1 1/4" K J H G F EK.5LML.9 ROOF -ADDITION 141'-1 1/4" CONTROL AREA AC/BC 1A 100% ENTIRETY OF AC-BC BUILDING SECOND LEVEL IS CONTROL AREA AC/BC 2/3A, 50% MAQ ALLOWED CONTROL AREA AC/BC 3B, 50% MAQ ALLOWED A B C D E F G H 1 2 3 4 5 6 7 H G F E D 7654321 Copyright BWBRI hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Architect under the laws of the State of Minnesota. Name Date Reg. No. DateItem Sheet No. Sheet Title Comm. No.Drawn This Sheet may be a Reduced Copy. The bar above is 1" long on a Full Size Sheet. Drawing Scales apply to Full Size Sheets. This document may be an electronic file or may be printed from an electronic file provided to the user. It is the sole responsibility of the user to ensure that the content and quality is consistent with the content and quality of the original documents on file at BWBR. C B A Issued For Consultants 651.222.3701 Saint Paul, MN 55102 380 St. Peter Street, Ste. 600 bwbr.com BETHEL UNIVERSITY Sciences Renovation and Addition Keyplan PLAN NORTH TRUE NORTHFOR REFEREN CE O N LY3/27/2019 4:23:52 PMBWL CONTROL AREAS 110.10 3.2017077.14 03/27/2019 1/32" = 1'-0"110.10 1E CODE ANALYSIS PLAN - FIRST LEVEL 1/32" = 1'-0"110.10 3E CODE ANALYSIS PLAN - SECOND LEVEL 1/32" = 1'-0"110.10 5E CODE ANALYSIS PLAN - THIRD LEVEL 1/16" = 1'-0"110.10 1G BUILDING SECTION - CONTROL AREAS 01 1/16" = 1'-0"110.10 4G BUILDING SECTION - CONTROL AREAS 02 BP-01 CD ISSUE 03/27/2019 NOT FOR CO N S T R U C TI O N DEMOLITION PLAN KEYED NOTES DE01 FLOOR TRENCH TO REMAIN DE02 DEMOLISH WINDOW DE03 FIXED CASEWORK ISLAND TO REMAIN DE04 CASEWORK AND FUME HOOD TO REMAIN DE05 DEMOLISH MASONRY RETAINING WALL, SEE CIVIL DE06 DEMOLISH WINDOW STOOL, WINDOW TO REMAIN DE07 DEMOLISH WINDOW AND STOOL DE08 NOT USED NOTE: NOT ALL KEYED NOTES MAY BE USED ON EACH PLAN OR BID PACK DEMOLITION GENERAL NOTES DESIGN BUILDER SHALL COORDINATE ALL DEMOLITION WORK, PHASING AND SEQUENCING WITH THE OWNER. ANY INFORMATION REGARDING SEQUENCING PROVIDED IN THESE DOCUMENTS IS FOR ARCHITECT - OWNER PLANNING PURPOSES ONLY, UNLESS NOTED OTHERWISE. DESIGN BUILDER SHALL BE RESPONSIBLE FOR COORDINATING WITH ALL TRADES FOR THE DEMOLITION WORK REQUIRED FOR THIS PROJECT. WHERE PARTITIONS ARE INDICATED TO BE REMOVED, REMOVE PARTITION ALONG WITH ALL ITEMS CONTAINED WITHIN, INCLUDING DOORS, FRAMES, HARDWARE, SIDELIGHTS, WINDOWS, MECHANICAL AND ELECTRICAL EQUIPMENT, ETC. TO STRUCTURE ABOVE, UNLESS NOTED OTHERWISE. WHERE FLOOR FINISH IS INDICATED TO BE DEMOLISHED, REMOVE FINISH TO FLOOR SLAB AS REQUIRED AND PREPARE SLAB SURFACE FOR SCHEDULED FINISHES WITHIN AREA TO BE REMODELED, UNLESS NOTED OTHERWISE. SEE FINISH SCHEDULE FOR EXISTING FLOOR FINISHES TO REMAIN UNDISTURBED. WHERE CEILING IS INDICATED TO BE DEMOLISHED, REMOVE CEILING SUSPENSION SYSTEM ALONG WITH ALL ASSOCIATED MECHANICAL AND ELECTRICAL ITEMS, UNLESS NOTED OTHERWISE. SEE MECHANICAL AND ELECTRICAL DRAWINGS FOR EXTENT OF CONDUIT, PIPING AND DUCTWORK DEMOLITION WITHIN AREA TO BE REMODELED. WHERE INDICATED, REMOVE ALL WALL/PARTITION EXISTING FINISHES AND PREPARE THE SURFACES FOR SCHEDULED FINISHES, SEE FINISH SCHEDULE FOR FINISHES. ALL DISTURBED AREAS, WALLS, PARTITIONS, FLOORS, ETC, DAMAGED BY DEMOLITION WORK SHALL BE PATCHED TO MATCH ADJACENT AREA. OWNER RESERVES THE RIGHT OF FIRST REFUSAL OF ALL SALVAGED ITEMS SUCH AS: DOORS, LIGHT FIXTURES, PLUMBING FIXTURES ETC. SALVAGED ITEMS SCHEDULED FOR REUSE SHALL BE CLEANED, RESTORED AND/OR REFINISHED TO LIKE NEW CONDITION, UNLESS NOTED OTHERWISE. DO NOT REMOVE ANY EXISTING STRUCTURAL SUPPORT MEMBERS SUCH AS COLUMNS, BEAMS, JOISTS, LOAD-BEARING PARTITIONS ETC, UNTIL ADEQUATE PERMANENT OR TEMPORARY SUPPORT IS IN PLACE. ALL EXISTING STRUCTURAL MEMBERS SHALL BE ADEQUATELY PROTECTED, COORDINATE WITH STRUCTURAL ENGINEER. SEE STRUCTURAL, DESIGN-BUILD MECHANICAL AND DESIGN-BUILD ELECTRICAL DRAWINGS FOR RELATED DEMOLITION AND PREP WORK. WALL AND CEILING MOUNTED ITEMS SHOWN DASHED, SUCH AS WALL CABINETS, SHELVING, PROJECTION SCREENS ETC, SHALL BE REMOVED, UNLESS NOTED OTHERWISE. WITHIN ALL EXISTING ROOMS/SPACES RECEIVING SCHEDULED FLOOR, OR WALL, OR CEILING FINISHES, REMOVE ALL EXISTING FLOOR, OR WALL, OR CEILING FINISHES DOWN TO THE SUBSTRATE. INCLUDE THE REMOVAL OF ALL ITEMS LOCATED WITHIN THE EXISTING FINISH REMOVALS U.N.O. PATCH AND PREP ALL SUBSTRATES TO RECEIVE SCHEDULED FINISHES. FOR ADDITIONAL INFORMATION, SEE KEYNOTED ITEMS, FINISH PLANS AND/OR SCHEDULES, STRUCTURAL, MECHANICAL AND ELECTRICAL. Revised 08-23-2016 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. A DEMOLITION SYMBOLS LEGEND PARTITION OR WALL TO BE DEMOLISHED PARTITION OR WALL TO REMAIN DOOR, FRAME AND HARDWARE TO BE DEMOLISHED DOOR, FRAME AND HARDWARE TO REMAIN EXISTING GRIDLINE NEW GRIDLINE NOTE: NOT ALL SYMBOLS MAY BE USED ON EACH PLAN Revised 08-23-2016 A DE01 KEYNOTE ALL DASHED LINES INDICATE AN ITEM TO BE REMOVED, UNLESS NOTED OTHERWISE 101 PR1 101B 101A 8'-0" M100 OFFICE 100'-0" FLOOR PLAN SYMBOLS LEGEND WALL EXISTING WALL TO REMAIN EQUIPMENT NUMBER WORKING POINT INTERIOR SECTION REFERENCE TAG EXTERIOR SECTION REFERENCE TAG EXTERIOR ELEVATION REFERENCE TAG INTERIOR ELEVATION REFERENCE TAG PLAN DETAIL REFERENCE TAG KEYNOTE GROMMET REVISION TAG CENTERLINE NEW GRIDLINE REVISION CLOUD FLOOR ELEVATION ROOM NAME AND NUMBER EXTENDED DIMENSION LINE, NOMINAL DIMENSION LINE NOMINAL INTERIOR BORROWED LIGHT EXISTING DOOR AND FRAME TO REMAIN DOOR WALL TAGA3 D A A 5101A 6051A 2A 620 1A 500 1A 500 1A 8'-0" FL01 CL EXISTING GRIDLINE Revised 08-23-2016 FLOOR AND ENLARGED PLAN KEYED NOTES NOTE: NOT ALL KEYED NOTES MAY BE USED ON EACH PLAN OR BID PACK FL01 ACCESSIBLE FUME HOOD, SINK, OR WORKSTATION. FL02 SLOTTED METAL CHANNEL FRAMING, SEE REFLECTED CEILING PLANS FOR LOCATIONS. INCLUDE WEIGHT CAPACITY PER LINEAR FOOT IN SUBMITTAL FL03 LASER IN USE SIGN AND LIGHT, SEE ELECTRICAL FL04 SNORKEL EXHAUST, SEE MECHANICAL FL05 NOT USED FL08 FIRE DEPARTMENT CONNECTION, SEE DESIGN-BUILD FIRE SUPPRESSION FL06 2" CONSTRUCTION EXPANSION JOINT FL07 PROVIDE RECESSED SHELVING, SEE ELEVATION FOR MORE INFORMATION. FL09 BRANDING / GRAPHICS BY OWNER 9'-0" AFF ACT REFLECTED CEILING PLAN SYMBOLS LEGEND GPBD CEILING / SOFFIT ACT CEILING SYSTEM EXISTING ACT CEILING SYSTEM ACCESS PANEL CEILING ELEVATION AND FINISH MECHANICAL SUPPLY GRILLE MECHANICAL RETURN GRILLE RECESSED LIGHT FIXTURE PENDANT STRIP LIGHT FIXTURE PENDANT STRIP LIGHT FIXTURE 1' X 4' LIGHT FIXTURE 2' X 2' LIGHT FIXTURE 2' X 4' LIGHT FIXTURE NOTE: NOT ALL SYMBOLS MAY BE USED ON EACH PLAN Revised 11-17-2016 SYMBOLS LEGEND - ROOF PLAN KEYNOTE NOTE: NOT ALL SYMBOLS MAY BE USED ON EACH PLAN PRIMARY AND OVERFLOW ROOF DRAINS +4" INSULATION THICKNESS FLAT STRUCTURE WITH TAPERED INSULATION (1/4" PER FOOT SLOPE UNLESS NOTED OTHERWISE) ROOF PAVERSRP01 CONSTRUCTION LIMITS CRICKET AT EQUIPMENT CRICKET BETWEEN ROOF DRAINS EQUIPMENT PLAN GENERAL NOTES EQUIPMENT SHOWN IS OWNER PROVIDED AND OWNER INSTALLED, FOR REFENCE ONLY, UNLESS OTHERWISE NOTED SEE DESIGN-BUILD MECHANICAL AND DESIGN-BUILD ELECTRICAL FOR EQUIPMENT RELATED SERVICES 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Revised 08-23-2016 FINISH PLAN GENERAL NOTES Revised 08-23-2016 ALL LOUVERS, VENTS, GRILLES AND OTHER MISC MECHANICAL AND ELECTRICAL DEVICES SHALL BE PAINTED TO MATCH SURFACE WHICH THEY APPEAR, UNLESS OTHERWISE NOTED. HM FRAMES TO BE PNT2, UNLESS NOTED OTHERWISE. EXISTING WALLS TO RECEIVE SCHEDULED FINISHES SHALL HAVE EXISTING FINISHES REMOVED AND SURFACES PREPARED TO RECEIVE FINISHES. ALL FLOOR FINISHES SHALL CHANGE AT CENTERLINE OF DOOR, UNLESS NOTED OTHERWISE. CONTRACTOR IS RESPONSIBLE FOR MAKING SMOOTH, FLAT JOINTS BETWEEN TRANSITIONS OF DIFFERENT FLOORING MATERIALS. FEATHER AS NEEDED UNDER FLOORING TO CREATE FLUSH TRANSITION. REFER TO SCHEDULE OF INTERIOR MATERIALS FOR FLOORING TRANSITION TYPES. REFER TO SCHEDULE OF INTERIOR MATERIALS FOR CORNER GUARD HEIGHTS. 1. 2. 3. 6. 13. 7. 14. 8. 16. PAINT AND WOOD STAIN DRAW DOWNS MUST BE SUBMITTED AND APPROVED BY INTERIOR DESIGNER. 9. ALL WINDOW STOOLS TO BE SSM1, UNLESS NOTED OTHERWISE. 10. NO RB AT MASONRY WALLS - TYPICAL, UNLESS NOTED OTHERWISE. 11. NO RB AT STONE WALLS - TYPICAL.12. 15. REFER TO ELEV/DETAILS FOR ADDITIONAL CASEWORK AND FINISH NOTES.5. ALL COUNTERTOPS AND CASEWORK TO BE LAB CASEWORK, UNLESS NOTED OTHERWISE. REFER TO SHEET 600 AND SPEC FOR MORE INFORMATION. 17. WHEN MORE THAN ONE FINISH IS LISTED IN A ROOM FINISH TAG THE FIRST FINISH LISTED IS THE PRIMARY FINISH. OTHER FINISHES LISTED ARE SPECIFICALLY CALLED OUT AND ARE SHOWN IN ELEVATION. 4. INSTALL WOOD AND GRAPHIC FILM WITH GRAIN VERTICAL, UNLESS NOTED OTHERWISE. REFER TO RCP PLANS AND NOTES FOR ALL CEILING FINISHES. MAINTAIN RED BRICK MASONRY IN INTERIOR LOCATIONS WHERE POSSIBLE. 18.WHERE CASEWORK IS OPEN BELOW CONTINUE SCHEDULE FLOOR AND BASE. REFLECTED CEILING PLAN GENERAL NOTES GENERAL CONTRACTOR TO COORDINATE ALL CEILING MOUNTED EQUIPMENT SUPPORT REQUIREMENTS, LOCATIONS, DIMENSIONS, ETC WITH EQUIPMENT SUPPLIER AND OWNER, PRIOR TO INSTALLATION. ALL CEILING MOUNTED ITEMS SUCH AS LIGHT FIXTURES, GRILLES, DIFFUSERS, SPEAKERS, EXIT LIGHTS, ETC SHALL BE LOCATED IN THE CENTER OF ACT/ACB PANELS, GPBD SOFFITS AND/OR PLASTER SOFFIT BAYS, UNLESS NOTED OTHERWISE. COORDINATE WITH MECHANICAL AND ELECTRICAL DRAWINGS. FINISHED GPBD SOFFITS SHALL EXTEND 1" BEYOND FACE AND EXPOSED ENDS OF WALL CABINETS, FULL-HEIGHT CABINETS, ETC UNLESS NOTED OTHERWISE. COORDINATE CABINET DIMENSIONS WITH SUPPLIER. GPBD FASCIA/SOFFIT DETAILS ARE REFERENCED FROM THE REFLECTED CEILING PLAN. SEE DESIGN-BUILD MECHANICAL DRAWINGS FOR SPRINKLER HEAD TYPES AND LOCATIONS. CENTER ALL HEADS IN ACT OR ACB UNLESS NOTED OTHERWISE. AT REMODELING WORK IN EXISTING ACT SUSPENSION SYSTEM, REMOVE EXISTING PANELS, CUT AS REQUIRED FOR CONSTRUCTION AND RE-INSTALL. REPLACE ALL DAMAGED AND EXTREMELY SOILED PANELS WITH ACT TO MATCH EXISTING. ALL GPBD CEILINGS AND SOFFITS TO BE PNT3, UNLESS NOTED OTHERWISE. Revised 08-23-2016 1. 2. 3. 4. 5. 6. FINISH PLAN KEYED NOTES FN01 WALL FINISHES VARY, SEE ELEVATIONS FOR FURTHER INFORMATION. FN02 NO WORK IN THIS AREA, EXISTING FINISHES TO REMAIN. FN03 PATCH TO MATCH EXISTING FINISHES AS DISTURBED BY CONSTRUCTION. FN04 PROVIDE WT2, FULL HEIGHT, FULL WIDTH OF EACH WINDOW. FN05 APPLY GF1 TO INTERIOR SIDE OF GLAZING. FULL HEIGHT, FULL WIDTH OF GLAZING. FN06 BASE TO MATCH EXISTING BASE OF ROOM. FN07 MATCH ADJACENT ROOM FINISHES. FN08 REPLACE EXISTING WINDOW STOOL WITH EPOXY STOOL TO MATCH LAB CASEWORK COUNTERTOP. FN09 EXISTING DOOR PANEL AND FRAME TO BE PAINTED PNT1. NOTE: NOT ALL KEYED NOTES MAY BE USED ON EACH PLAN OR BID PACK FN10 EXISTING WINDOW TREATMENTS TO REMAIN. COORDINATE WITH OWNER. REFLECTED CEILING PLAN KEYED NOTES RC01 EXPOSED STRUCTURE AND MEP COMPONENTS, PNT3 RC02 EXPOSED STRUCTURE. NO FINISH REQUIRED RC03 METAL RECESS FOR RETRACTABLE ELECTRICAL CORD REEL, SEE RC04 RETRACTABLE ELECTRICAL CORD REEL, SURFACE MOUNTED TO STRUCTURE ABOVE, SEE ELECTRICAL RC05 SLOTTED METAL CHANNEL FRAMING, VISIBLE IN ROOM, 2" CLEAR BELOW CEILING, THROUGH CEILING TO STRUCTURE ABOVE - INCLUDE WEIGHT CAPACITY PER LINEAR FOOT IN SUBMITTAL RC06 BLACKOUT CURTAIN ON TRACK RC07 SNORKEL EXHAUST DROP, SEE MECHANICAL NOTE: NOT ALL KEYED NOTES MAY BE USED ON EACH PLAN OR BID PACK /1H 640 ROOF DEMOLITION AND PLAN KEYED NOTES RP04 ROOF TYPE EPDM-1A, SEE ROOF TYPES. RP05 ROOF TYPE EPDM-1B, SEE ROOF TYPES. RP02 PROVIDE CONCRETE CURB AT PENETRATIONS THROUGH CONCRETE PLANK RP06 SCREEN WALL ON STRUCTURAL STEEL RP01 DEMOLISH ROOFING AND CONCRETE PLANK FOR DUCT PENETRATION OR AHU, SEE MECHANICAL AND STRUCTURAL RP03 PATCH AND REPAIR ROOF AT DUCT PENETRATION OR AHU, SEE MECHANICAL NOTE: NOT ALL KEYED NOTES MAY BE USED ON EACH PLAN OR BID PACK CG FINISH SYMBOLS LEGEND & ABBREVIATIONS MATERIAL CHANGE LOCATION MATERIAL INSTALL DIRECTION ACCENT WALL FINISH KEYNOTE PNT VCTCPT FLOOR FINISH(ES) BASE FINISH WALL FINISH(ES) WALL PROTECTION CORNER GUARD ROOM NUMBER FN01 Revised 08-23-2016 1212ABCDEFGH1234567HGFED7654321I hereby certify that this plan, specification or report was preparedby me or under my direct supervision and that I am a duly LicensedProfessional Engineer under the laws of the State of Minnesota.NameDateReg. No.DateItemSheet No.Sheet TitleComm. No.DrawnThis Sheet may bea Reduced Copy.The bar above is 1" long on a Full Size Sheet.Drawing Scales apply to Full Size Sheets.This document may be an electronic file ormay be printed from an electronic fileprovided to the user. It is the soleresponsibility of the user to ensure that thecontent and quality is consistent with thecontent and quality of the original documentson file at BWBR.CBAIssued ForConsultants651.222.3701Saint Paul, MN 55102380 St. Peter Street, Ste. 600bwbr.comBETHELUNIVERSITYSciencesRenovation andAdditionKeyplanREG3.2017077.042019-03-27Joel W. Maier19181SCHEMATIC DESIGN ISSUE 01/05/2018SCHEMATIC DESIGN - REV 1 06/18/2018DD ISSUE10/17/2018PRICING SET02/20/2019RCWD SUBMITTAL03/01/2019BP-0103/27/2019www.bkbm.com6120 Earle Brown Drive, Suite 7Minneapolis, MN 55430Phone: (763) 843-0420Fax: (763) 843-0421BKBMENGINEERS200.1CWCIVIL WATERSHEDPLANNOT FOR CONSTRUCT ION ABCDEFGH1234567HGFED7654321I hereby certify that this plan, specification or report was preparedby me or under my direct supervision and that I am a duly LicensedProfessional Engineer under the laws of the State of Minnesota.NameDateReg. No.DateItemSheet No.Sheet TitleComm. No.DrawnThis Sheet may bea Reduced Copy.The bar above is 1" long on a Full Size Sheet.Drawing Scales apply to Full Size Sheets.This document may be an electronic file ormay be printed from an electronic fileprovided to the user. It is the soleresponsibility of the user to ensure that thecontent and quality is consistent with thecontent and quality of the original documentson file at BWBR.CBAIssued ForConsultants651.222.3701Saint Paul, MN 55102380 St. Peter Street, Ste. 600bwbr.comBETHELUNIVERSITYSciencesRenovation andAdditionKeyplanREG3.2017077.042019-03-27Joel W. Maier19181SCHEMATIC DESIGN ISSUE 01/05/2018SCHEMATIC DESIGN - REV 1 06/18/2018DD ISSUE10/17/2018PRICING SET02/20/2019RCWD SUBMITTAL03/01/2019BP-0103/27/2019www.bkbm.com6120 Earle Brown Drive, Suite 70Minneapolis, MN 55430Phone: (763) 843-0420Fax: (763) 843-0421BKBMENGINEERSCIVIL DETAILS200.1DTNOT FOR CONSTRUCT ION ABCDEFGH1234567HGFED7654321I hereby certify that this plan, specification or report was preparedby me or under my direct supervision and that I am a duly LicensedProfessional Engineer under the laws of the State of Minnesota.NameDateReg. No.DateItemSheet No.Sheet TitleComm. No.DrawnThis Sheet may bea Reduced Copy.The bar above is 1" long on a Full Size Sheet.Drawing Scales apply to Full Size Sheets.This document may be an electronic file ormay be printed from an electronic fileprovided to the user. It is the soleresponsibility of the user to ensure that thecontent and quality is consistent with thecontent and quality of the original documentson file at BWBR.CBAIssued ForConsultants651.222.3701Saint Paul, MN 55102380 St. Peter Street, Ste. 600bwbr.comBETHELUNIVERSITYSciencesRenovation andAdditionKeyplanREG3.2017077.042019-03-27Joel W. Maier19181SCHEMATIC DESIGN ISSUE 01/05/2018SCHEMATIC DESIGN - REV 1 06/18/2018DD ISSUE10/17/2018PRICING SET02/20/2019RCWD SUBMITTAL03/01/2019BP-0103/27/2019www.bkbm.com6120 Earle Brown Drive, Suite 70Minneapolis, MN 55430Phone: (763) 843-0420Fax: (763) 843-0421BKBMENGINEERSCIVIL DEMOLITIONPLAN200CDNOT FOR CONSTRUCT ION ABCDEFGH1234567HGFED7654321I hereby certify that this plan, specification or report was preparedby me or under my direct supervision and that I am a duly LicensedProfessional Engineer under the laws of the State of Minnesota.NameDateReg. No.DateItemSheet No.Sheet TitleComm. No.DrawnThis Sheet may bea Reduced Copy.The bar above is 1" long on a Full Size Sheet.Drawing Scales apply to Full Size Sheets.This document may be an electronic file ormay be printed from an electronic fileprovided to the user. It is the soleresponsibility of the user to ensure that thecontent and quality is consistent with thecontent and quality of the original documentson file at BWBR.CBAIssued ForConsultants651.222.3701Saint Paul, MN 55102380 St. Peter Street, Ste. 600bwbr.comBETHELUNIVERSITYSciencesRenovation andAdditionKeyplanREG3.2017077.042019-03-27Joel W. Maier19181SCHEMATIC DESIGN ISSUE 01/05/2018SCHEMATIC DESIGN - REV 1 06/18/2018DD ISSUE10/17/2018PRICING SET02/20/2019RCWD SUBMITTAL03/01/2019BP-0103/27/2019www.bkbm.com6120 Earle Brown Drive, Suite 70Minneapolis, MN 55430Phone: (763) 843-0420Fax: (763) 843-0421BKBMENGINEERS200CGCIVIL GRADINGPLANNOT FOR CONSTRUCT ION ABCDEFGH1234567HGFED7654321I hereby certify that this plan, specification or report was preparedby me or under my direct supervision and that I am a duly LicensedProfessional Engineer under the laws of the State of Minnesota.NameDateReg. No.DateItemSheet No.Sheet TitleComm. No.DrawnThis Sheet may bea Reduced Copy.The bar above is 1" long on a Full Size Sheet.Drawing Scales apply to Full Size Sheets.This document may be an electronic file ormay be printed from an electronic fileprovided to the user. It is the soleresponsibility of the user to ensure that thecontent and quality is consistent with thecontent and quality of the original documentson file at BWBR.CBAIssued ForConsultants651.222.3701Saint Paul, MN 55102380 St. Peter Street, Ste. 600bwbr.comBETHELUNIVERSITYSciencesRenovation andAdditionKeyplanREG3.2017077.042019-03-27Joel W. Maier19181SCHEMATIC DESIGN ISSUE 01/05/2018SCHEMATIC DESIGN - REV 1 06/18/2018DD ISSUE10/17/2018PRICING SET02/20/2019RCWD SUBMITTAL03/01/2019BP-0103/27/2019www.bkbm.com6120 Earle Brown Drive, Suite 7Minneapolis, MN 55430Phone: (763) 843-0420Fax: (763) 843-0421BKBMENGINEERS200CPCIVIL PAVINGPLANNOT FOR CONSTRUCT ION ABCDEFGH1234567HGFED7654321I hereby certify that this plan, specification or report was preparedby me or under my direct supervision and that I am a duly LicensedProfessional Engineer under the laws of the State of Minnesota.NameDateReg. No.DateItemSheet No.Sheet TitleComm. No.DrawnThis Sheet may bea Reduced Copy.The bar above is 1" long on a Full Size Sheet.Drawing Scales apply to Full Size Sheets.This document may be an electronic file ormay be printed from an electronic fileprovided to the user. It is the soleresponsibility of the user to ensure that thecontent and quality is consistent with thecontent and quality of the original documentson file at BWBR.CBAIssued ForConsultants651.222.3701Saint Paul, MN 55102380 St. Peter Street, Ste. 600bwbr.comBETHELUNIVERSITYSciencesRenovation andAdditionKeyplanREG3.2017077.042019-03-27Joel W. Maier19181SCHEMATIC DESIGN ISSUE 01/05/2018SCHEMATIC DESIGN - REV 1 06/18/2018DD ISSUE10/17/2018PRICING SET02/20/2019RCWD SUBMITTAL03/01/2019BP-0103/27/2019www.bkbm.com6120 Earle Brown Drive, Suite 70Minneapolis, MN 55430Phone: (763) 843-0420Fax: (763) 843-0421BKBMENGINEERS200CUCIVIL UTILITY PLANNOT FOR CONSTRUCT ION 11ABCDEFGH1234567HGFED7654321I hereby certify that this plan, specification or report was preparedby me or under my direct supervision and that I am a duly LicensedProfessional Engineer under the laws of the State of Minnesota.NameDateReg. No.DateItemSheet No.Sheet TitleComm. No.DrawnThis Sheet may bea Reduced Copy.The bar above is 1" long on a Full Size Sheet.Drawing Scales apply to Full Size Sheets.This document may be an electronic file ormay be printed from an electronic fileprovided to the user. It is the soleresponsibility of the user to ensure that thecontent and quality is consistent with thecontent and quality of the original documentson file at BWBR.CBAIssued ForConsultants651.222.3701Saint Paul, MN 55102380 St. Peter Street, Ste. 600bwbr.comBETHELUNIVERSITYSciencesRenovation andAdditionKeyplanREG3.2017077.042019-03-27Joel W. Maier19181SCHEMATIC DESIGN ISSUE 01/05/2018SCHEMATIC DESIGN - REV 1 06/18/2018DD ISSUE10/17/2018PRICING SET02/20/2019RCWD SUBMITTAL03/01/2019BP-0103/27/2019www.bkbm.com6120 Earle Brown Drive, Suite 7Minneapolis, MN 55430Phone: (763) 843-0420Fax: (763) 843-0421BKBMENGINEERS200CWCIVIL WATERSHEDPLANNOT FOR CONSTRUCT ION ABCDEFGH1234567HGFED7654321I hereby certify that this plan, specification or report was preparedby me or under my direct supervision and that I am a duly LicensedProfessional Engineer under the laws of the State of Minnesota.NameDateReg. No.DateItemSheet No.Sheet TitleComm. No.DrawnThis Sheet may bea Reduced Copy.The bar above is 1" long on a Full Size Sheet.Drawing Scales apply to Full Size Sheets.This document may be an electronic file ormay be printed from an electronic fileprovided to the user. It is the soleresponsibility of the user to ensure that thecontent and quality is consistent with thecontent and quality of the original documentson file at BWBR.CBAIssued ForConsultants651.222.3701Saint Paul, MN 55102380 St. Peter Street, Ste. 600bwbr.comBETHELUNIVERSITYSciencesRenovation andAdditionKeyplanREG3.2017077.042019-03-27Joel W. Maier19181SCHEMATIC DESIGN ISSUE 01/05/2018SCHEMATIC DESIGN - REV 1 06/18/2018DD ISSUE10/17/2018PRICING SET02/20/2019RCWD SUBMITTAL03/01/2019BP-0103/27/2019www.bkbm.com6120 Earle Brown Drive, Suite 70Minneapolis, MN 55430Phone: (763) 843-0420Fax: (763) 843-0421BKBMENGINEERSCIVIL DETAILS200DTNOT FOR CONSTRUCT ION NOT FOR CONSTRUCT ION NOT FOR CONSTRUCT ION NOT FOR CONSTRUCT ION EXTERIOR ELEVATION MATERIALS LEGEND GLASS SPANDREL PANEL EXISTING BUILDING NOTE: SEE SHEET 524 FOR CURTAINWALL TYPES. METAL PANEL LOUVER SCREEN BRICK METAL PANEL - MP1 PRECAST CONCRETE METAL PANEL - MP2 FIRST LEVEL 100'-0" SECOND LEVEL 113'-6 5/8" ROOF (EXISTING AC) 140'-5 1/4" THIRD LEVEL 127'-1 1/4" 2 2.5'1.5'3.9 3'2' ALUMINUM CURTAINWALL SYSTEM PREFINISHED METAL COPING AT PARAPET BUTT-GLAZED CURTAINWALL SYSTEM FACE BRICK FOOTINGS, SEE STRUCTURAL BRICK LEDGE BRICK ATTACHED TO STRUCTURAL FRAME AT SOFFIT 0.511.2 3G 540 4G 540 1H 541 4H 541 5H 541 ROOF -ADDITION 141'-1 1/4" 2H 541 6'-0"4'-0"6'-0"4'-0"6'-0"4'-0"6'-0"4'-0"6'-0"9'-3"4'-3 5/8"3'-4"6'-8"3'-6 5/8"3'-4"6'-8"4'-0"2'-8"3'-4"3'-9 1/2"13'-8"4'-0" ROOF -PENTHOUSE 152'-1 1/4" ROOF -HEADHOUSE 143'-6" ALUMINUM CURTAINWALL SYSTEM 1 540 FIRE DEPARTMENT CONNECTION, SEE DESIGN-BUILD FIRE SUPPRESSION 2 620 FIRST LEVEL 100'-0" SECOND LEVEL 113'-6 5/8" THIRD LEVEL 127'-1 1/4" ML.9 ROOF -ADDITION 141'-1 1/4" 5G 540 2'-8"4'-0"6'-8"3'-4"3'-6 5/8"6'-8"3'-4"4'-3 5/8"9'-3"5"9"ALUMINUM CURTAINWALL SYSTEM FIRST LEVEL 100'-0" SECOND LEVEL 113'-6 5/8" ROOF (EXISTING AC) 140'-5 1/4" THIRD LEVEL 127'-1 1/4" CLC PARAPET 131'-0" 2G 540 1G 540 ROOF -ADDITION 141'-1 1/4" GREENHOUSE SYSTEM PREFINISHED METAL COPING AT PARAPET BRICK SHELF FOOTINGS, SEE STRUCTURAL ALUMINUM CURTAINWALL SYSTEM ALUMINUM CURTAINWALL SYSTEM BUTT-GLAZED CORNER 2'-8"4'-0"6'-8"3'-4"3'-6 5/8"6'-8"3'-4"4'-3 5/8"9'-3"4'-0"6'-0"4'-0"6'-0"3'-9 1/2"3'-4"6'-3"6'-8"3'-4"3'-6 5/8"6'-8"3'-4"3'-6 5/8"2'-10 1/2"7'-1 1/2"5'-0"5'-0" ROOF -PENTHOUSE 152'-1 1/4" ROOF -HEADHOUSE 143'-6" BUTT-GLAZED CURTAINWALL SYSTEM ALTERNATE 1ALTERNATE 1 THIRD LEVEL 127'-1 1/4" 22.5'1.5'3.93'2' CLC PARAPET 131'-0" HEADHOUSE LEVEL 132'-11 1/4" 0.5 1 1.2 1H 541 4H 541 5H 541 ROOF -ADDITION 141'-1 1/4" 2H 541 2'-8"10'-8"3'-4"ROOF -PENTHOUSE 152'-1 1/4" ROOF -HEADHOUSE 143'-6" ALUMINUM CURTAINWALL SYSTEM ALTERNATE 1ALTERNATE 1 2 620 FIRST LEVEL 100'-0" SECOND LEVEL 113'-6 5/8" THIRD LEVEL 127'-1 1/4" PREFINISHED METAL COPING AT PARAPET ALUMINUM CURTAINWALL SYSTEM BUTT-GLAZED ALUMINUM CURTAINWALL SYSTEM FOOTING, SEE STRUCTURAL ALUMINUM CURTAINWALL SYSTEM ROOF -ADDITION 141'-1 1/4"2'-3"4'-0"10'-0"3'-6 5/8"10'-0"3'-6 5/8"10'-0"ROOF -HEADHOUSE 143'-6" 2.5' M L.9 2'-1 1/4"6'-0" 5G 540 2.5’ M L.9 0.5 1 W 5 '-0 " 2 '-4 "90°2 '-3 5 7 /1 2 8 " A B C D E F G H 1 2 3 4 5 6 7 H G F E D 7654321 Copyright BWBRI hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Architect under the laws of the State of Minnesota. Name Date Reg. No. DateItem Sheet No. Sheet Title Comm. No.Drawn This Sheet may be a Reduced Copy. The bar above is 1" long on a Full Size Sheet. Drawing Scales apply to Full Size Sheets. N O T FO RCO N STRU CTIO N This document may be an electronic file or may be printed from an electronic file provided to the user. It is the sole responsibility of the user to ensure that the content and quality is consistent with the content and quality of the original documents on file at BWBR. C B A Issued For Consultants 651.222.3701 Saint Paul, MN 55102 380 St. Peter Street, Ste. 600 bwbr.com BETHEL UNIVERSITY Sciences Renovation and Addition Keyplan 3/28/2019 11:22:47 AMLG EXTERIOR ELEVATIONS 510 3.2017077.14 03/27/2019 1/8" = 1'-0"510 1D ELEVATION - NORTH 1/8" = 1'-0"510 5D ELEVATION - NORTH SIDE WINDOW 1/8" = 1'-0"510 1G ELEVATION - WEST 1/8" = 1'-0"510 1H ELEVATION - SOUTH 1/8" = 1'-0"510 5G ELEVATION - SOUTH CURTAINWALL 3/4" = 1'-0"510 6D EXTERIOR WALL BRICK CW BRICK 1/4" = 1'-0"510 6G EXTERIOR WALL BRICK-CURTAIN WALL SCHEMATIC DESIGN ISSUE 01/05/2018 DD ISSUE 10/17/2018 PRICING SET ISSUE 02/20/2019NOT FOR CO N S T R U C TI O N A B C D E F G H 1 2 3 4 5 6 7 H G F E D 7654321 Copyright BWBRI hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Architect under the laws of the State of Minnesota. Name Date Reg. No. DateItem Sheet No. Sheet Title Comm. No.Drawn This Sheet may be a Reduced Copy. The bar above is 1" long on a Full Size Sheet. Drawing Scales apply to Full Size Sheets. N O T FO RCO N STRU CTIO N This document may be an electronic file or may be printed from an electronic file provided to the user. It is the sole responsibility of the user to ensure that the content and quality is consistent with the content and quality of the original documents on file at BWBR. C B A Issued For Consultants 651.222.3701 Saint Paul, MN 55102 380 St. Peter Street, Ste. 600 bwbr.com BETHEL UNIVERSITY Sciences Renovation and Addition Keyplan FO R REFEREN CE O N LY3/28/2019 11:23:47 AMAuthor EXTERIOR ISOMETRICS 511 3.2017077.14 03/27/2019 511 1C EXTERIOR ISOMETRIC 01 511 4E EXTERIOR ISOMETRIC 02 511 4H EXTERIOR ISOMETRIC 04 PRICING SET ISSUE 02/20/2019 NOT FOR CO N S T R U C TI O N City of Arden Hills Planning Commission Meeting for April 3, 2019 P:\Planning\Planning Cases\2019\19-003 Bethel Sci Addition - SP\Memos Reports Page 1 of 8 MEMORANDUM DATE: April 3, 2019 PC Agenda Item 3.C TO: Planning Commission Chair and Commissioners FROM: Mike Mrosla, City Planner Sarah Strain, Consultant Planner SUBJECT: Planning Case #19-003 Applicant: Bethel University Property Location: 3900 Bethel Drive Request: Site Plan Review Requested Action The Bethel University has submitted an application for Site Plan Review. The Applicant is requesting approval of a new 20,000 square foot addition to the Academic Commons Building. The property is located at3900 Bethel Drive. The property is zoned Institutional District and is guided as Public and Institutional on the Land Use Plan. Background 1. Overview of Request: At their March 26, 2018 meeting, the City Council approved the Amended Conditional Use Permit (CPU) and Master Plan Amendment and Variance Approval Agreement for a 20,000 square foot addition to the Academic Commons building at Bethel University. As a condition of approval, the proposed addition required Site Plan approval. The proposed addition is a component of a larger, phased project Bethel University is planning for the Academic Commons and Lundquist Community Life Center buildings. The proposed plan would include 45,000 gross square feet of renovations within the existing Academic Commons building and a new 20,000 gross square foot addition on the northwest corner of the building on an existing small parking lot. The addition would match the height of the existing three-story Academic Commons building. The proposed renovations and addition are needed to support science academic programs on the campus. City of Arden Hills Planning Commission Meeting for April 3, 2019 P:\Planning\Planning Cases\2019\19-003 Bethel Sci Addition - SP\Memos Reports Page 2 of 8 Bethel University anticipates the project will be built in five phases. The first and second phases would include interior renovations to the existing building to support the proposed addition and the proposed addition. Construction would take place between summer 2019 and summer 2021. Phases three, four, and five would involve interior renovations of existing buildings and is anticipated to begin once the proposed addition is constructed and occupied. The current schedule is to complete the proposed addition and all interior renovations by Fall 2023. 2. Surrounding Area: Direction Future Land Use Plan Zoning Existing Land Use North Right-of-Way / Low Density Residential Right-of-Way / R-1 Single Family Residential Right-of-Way / Single Family Residential South Railroad / Low Density Residential Railroad / R-1 Single Family Residential Railroad / Single Family Residential East Right-of-Way / Industrial / Mixed Business Right-of-Way / I-Flex Right-of-Way / Office / Industrial West Low Density Residential / Medium Density Residential R-1: Single Family Residential Single Family Residential 3. Site Data: 2040 Land Use Plan: Public and Institutional Existing Land Use: Public and Institutional Zoning: INST – Institutional District Size: 191.32 Acres (Including main campus, athletic complex, and part of Lake Valentine) Topography: Varied topography across campus Plan Evaluation 1. Zoning Regulations Section 1320.06 – District Provisions 1) Proposed Use (Section 1320.05) The main Bethel University campus is located in the Institutional Zoning District. Higher education campus uses, including but not limited to classrooms and laboratories, are allowed conditional uses in this district. 2) Setbacks (Section 1320.06) The minimum building setbacks in the Institutional District are 50 feet in the front yard, 20 feet in the rear yard, and 10 feet in the side yard. Structures must be located a minimum of 100 feet from abutting residential property. The proposed addition is located near the center of the campus and would be located hundreds of feet from the nearest property line. City of Arden Hills Planning Commission Meeting for April 3, 2019 P:\Planning\Planning Cases\2019\19-003 Bethel Sci Addition - SP\Memos Reports Page 3 of 8 The campus has frontage on Valentine Lake, which is classified as a Natural Environmental lake in Section 1330.02 of the Shoreland District Regulations. The minimum structure setback from the ordinary high water level of Valentine Lake is 150 feet. The proposed addition to the Academics Common building would be located 118 feet from the ordinary high water level at its closest point for a proposed encroachment of 32 feet. A Variance from the minimum required setback was granted at the March 26, 2018 City Council Meeting. 3) Lot Coverage (Section 1320.06) The proposed addition would result in an additional 6,224 square feet of impervious coverage on the campus. The previously approved CUP for the Bethel University limits the total lot coverage of impervious surfaces to 25 percent and requires a minimum landscape lot area of 75 percent. The impervious surface coverage for the campus including the proposed addition would be 21.58 percent and the landscape lot area would be 78.42 percent. Section 1325 – General Regulations A. Landscaping and Tree Preservation – Section 1325.05 and Section 1325.055 The landscape plan includes 12 new trees with a range of sizes from two to four caliper inches for a total of 29 caliper inches. The trees would be planted along the proposed sidewalk and the drop- off loop as shown on the image in section H. B. Minimum Caliper Inches and Tree Ratio – Section 1325.05, Subd. 1(F)(1)(2) The Zoning Code requires that a minimum number of caliper inches of trees be provided based on the gross square footage of the building on the property. For the 20,000 square foot addition, the minimum required caliper inches is 63 inches. However, much of the Bethel campus is wooded, and the current amount of caliper inches on the site exceeds these minimum requirements. 4) Perennials and Shrubbery – Section 1325.05 Subd. 1(F) (6) The Zoning Code requires that a minimum of 10 percent of the total landscaped area shall be covered with perennials or shrubbery. The majority of the campus site is currently landscaped or forested and will remain unchanged. Approximately 456 square feet of perennials and shrubbery would be planted within the project area. 5) Tree Preservation – Section 1325.055 A survey of the significant trees in the project area was completed in May 2018. The survey indicates a total of 32 caliper inches of significant trees in the project area will be removed as part of the proposed addition. The Tree Preservation Ordinance permits the removal of up to 10 percent of the significant trees on the site before mitigation is required. Based on the proposed removal and the total caliper inches on the Bethel University campus, no replacement trees are required at this time. It should be noted that the proposed landscape plan is replacing a total of 29 inches, which would be the required caliper inch replacement if this project were completed on its own site, apart from the presence of large forested areas. City of Arden Hills Planning Commission Meeting for April 3, 2019 P:\Planning\Planning Cases\2019\19-003 Bethel Sci Addition - SP\Memos Reports Page 4 of 8 F. Drainage Wetlands and Flood Plain – Section 1325.05 Subd. 2 The site plan includes a stormwater pollution prevention plan. The proposed addition will increase impervious surface coverage from about 6,970 square feet to 11,200 square feet in the project area. 10,475 square feet of the new addition will require mitigation, as these changes are will increase the amount of stormwater runoff. There is currently no stormwater management on the site. The proposed stormwater management system for the project, a filtration basin as shown above, will be located south of the project area, near the west parking lot. The filtration basin will greatly improve stormwater management and capacity on site. To accommodate the improved basin design, some of the existing volunteer trees and shrubs located in the existing basin will be removed. One tree on the opposite side of the street will be removed as shown on the image below. Plantings in the proposed basin includes native grasses and prairie seed mix. City of Arden Hills Planning Commission Meeting for April 3, 2019 P:\Planning\Planning Cases\2019\19-003 Bethel Sci Addition - SP\Memos Reports Page 5 of 8 G. Exterior Lighting – Section 1325.05, Subd. 3 The site currently has six light poles in and near the project area. Two of the light poles will remain in place and be protected throughout construction. Four light poles will be removed and salvaged. The proposed lighting plan includes six light poles along the new sidewalks in addition to the two light poles that will remain. The light locations are in the center of the site and will not be directed toward adjacent lots or public streets. There will be exterior, code-required light fixtures above two doors. There will also be recessed can lighting under the second floor cantilever on the north and west sides of the building. H. Screening and Fencing – Section 1325.05, Subd. 4 The building is located near the center of the site, and there are no adjacent streets. The site plan indicates that rooftop mechanical equipment will be screened with metal panel louver screens. The City Council approval of the CUP Amendment and Variance in March 2018 also required Bethel University to provide vegetative screening or other type of buffer along the Valentine Lake shoreline. The proposed Landscape Plan includes six trees that will be planted between the shores of Lake Valentine and the building addition. An existing large oak tree located between the building addition and the shores of Lake Valentine will remain and be protected throughout construction, preserving existing screening. I. Parking, Loading, and Circulation – Section 1325.06 The proposed addition is not anticipated to generate additional parking demand on the campus because the addition will support existing academic programs and the already planned for student population on the campus. City of Arden Hills Planning Commission Meeting for April 3, 2019 P:\Planning\Planning Cases\2019\19-003 Bethel Sci Addition - SP\Memos Reports Page 6 of 8 J. Aesthetics - Section 1325.05, Subd. 6 The Zoning Code does not have specific guidelines for building materials and design for the Institutional Zoning District. Section 1325.05, Subd. 6 of the Zoning Code states that the Planning Commission and City Council should evaluate the proposed design, scale, massing, materials, height, and other aspects of the proposed structure with respect to structures and properties in the surrounding area. The City should also consider if the appearance of a proposed structure would cause substantial depreciation in the property values in the surrounding area or unreasonably detract from the appearance of the area. The proposed addition is utilizing the same materials as the existing Academic Commons building and the overall design of the proposed addition complements the existing architectural theme found onsite. Brick is the primary material used on the proposed addition. In addition, the Applicant is proposing to use metal accent panels, spandrel glass panels, and larger windows. To ensure the materials match the existing building, staff is requiring the Applicant to provide a materials board prior to the issuance of a building permit. Findings of Fact The Planning Commission must make a finding as to whether or not the proposed application would adversely affect the surrounding neighborhood or the community as a whole based on the aforementioned factors. Staff offers the following eight (8) findings for consideration: General Findings: 1. The Bethel University main campus at 3900 Bethel Drive is located in the Institutional Zoning District. City of Arden Hills Planning Commission Meeting for April 3, 2019 P:\Planning\Planning Cases\2019\19-003 Bethel Sci Addition - SP\Memos Reports Page 7 of 8 2. A Higher Education, College Campus is a Conditional Use in the Institutional District. 3. Bethel University operates under a Conditional Use Permit Master Plan. 4. The 20,000 gross square foot addition to the Academic Commons building is anticipated to be constructed in summer 2019. 5. The proposed addition to the Academic Commons building would be in compliance with the lot coverage requirements for the Bethel University campus under the approved Conditional Use Permit. 6. The proposal is generally in conformance with the design standard requirements included in Section 1325.05 of the Zoning Code. 7. The proposed site plan will not impact parking, loading, or circulation demands since the addition is to better accommodate existing building uses and will not increase capacity or intensity of use. 8. The proposal is not expected to adversely affect the surrounding area of the community as a whole. Options and Motion Language Staff has provided the following options and motion language for this case. The Planning Commission should consider providing additional findings of fact as part of the motion to support their recommendation for approval or denial. 1) Recommend Approval with Conditions: Motion to recommend approval of Planning Case 19-003 for a Site Plan Review at 3900 Bethel Drive, based on the findings of fact and the submitted plans, as amended by the eleven (11) conditions in the April 3, 2019, Report to the Planning Commission. 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to the plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. All conditions of the original Conditional Use Permit and Master Plan Amendment and Variance Approval Agreement shall remain in full force and effect. 3. This approval does not include signs. A separate sign permit is required for all proposed signage. 4. Prior to the issuance of a building permit, a landscape financial security of $5,000.00 dollars shall be submitted. Landscape financial security is held for two full growing seasons. 5. Before construction, grading, or land clearing begins, trees or tree areas that are to be preserved shall be visibly marked and city-approved tree protection fencing or other method shall be installed and maintained at the critical root zones of the trees to be protected. The location of the fencing shall be in conformance with the approved tree preservation plan and approved by staff in writing. 6. All rooftop or ground mounted mechanical equipment shall be hidden from view with the same materials used on the building in accordance with City Code requirements. 7. Prior to the issuance of a building permit, the Applicant shall submit a materials board to be approved in writing by staff. City of Arden Hills Planning Commission Meeting for April 3, 2019 P:\Planning\Planning Cases\2019\19-003 Bethel Sci Addition - SP\Memos Reports Page 8 of 8 8. The Applicant shall be responsible for obtaining a Grading and Erosion Control permit from the City’s Engineering Division prior to the commencement of any land disturbance activities. 9. Heavy duty silt fence and adequate erosion control around the entire construction site shall be required and maintained by the Developer during construction to ensure that sediment and storm water does not leave the project site. 10. The Applicant shall be responsible for obtaining any other permits necessary from other agencies, MPCA, Rice Creek Watershed District, etc. prior to the start of any site activities. 11. The Applicant shall be responsible for protecting the proposed on-site storm sewer infrastructure and components and any existing storm sewer from exposure to any and all stormwater runoff, sediments and debris during all construction activities. Temporary stormwater facilities shall be installed to protect the quality aspect of the proposed and existing stormwater facilities prior to and during construction activities. Maintenance of any and all temporary stormwater facilities shall be the responsibility of the Developer. 2) Recommend Approval without Conditions: Motion to recommend approval of Planning Case 19-003 for a Site Plan Review at 3900 Bethel Drive, based on the findings of fact and the submitted plans in the April 3, 2019, Report to the Planning Commission. 3) Recommend Denial: Motion to recommend denial of Planning Case 19-003 for a Site Plan Review at 3900 Bethel Drive, based on the following findings of fact: findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. 4) Table: Motion to table Planning Case 19-003 for a Site Plan Review at 3900 Bethel Drive for the following reasons: a specific reason and/or information request should be included with a motion to table. Public Notice and Comments Although a Site Plan Review does not require a public hearing, a public hearing notice was mailed to all properties within 350 feet of the subject property. Staff has not received any letters, e-mails, or telephone calls from property owners or occupants concerning this planning case. Attachments A. Land Use Application B. Location Map C. 11x17 Plan Set Approved: CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, APRIL 3, 2019 6:30 P.M. - ARDEN HILLS CITY HALL CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Chair Nick Gehrig called to order the regular Planning Commission meeting at 6:30 p.m. ROLL CALL Present were: Chair Nick Gehrig, Commissioners Subbaya Subramanian, Paul Vijums, Jonathan Wicklund, and Clayton Zimmerman. Absent: Commissioners Matt Dixon, Steven Jones and James Lambeth. Also present were: City Planner Mike Mrosla, Planning Consultant Jane Kanzier, Planning Consultant Sarah Strain and Councilmember Dave McClung. APPROVAL OF AGENDA – APRIL 3, 2019 Chair Gehrig stated the agenda will stand as amended removing Planning Case 19-001 as this item was withdrawn by the applicant. APPROVAL OF MINUTES January 9, 2019 – Planning Commission Regular Meeting Commissioner Zimmerman moved, seconded by Commissioner Wicklund, to approve the January 9, 2019, Planning Commission Regular Meeting as presented. The motion carried unanimously (5-0). APPOINTMENTS A. Planning Commission Appointments and Reappointments City Planner Mrosla administered the Oath of Office to the newly appointed and reappointed members of the Planning Commission. ARDEN HILLS PLANNING COMMISSION – April 3, 2019 2 PLANNING CASES A. Planning Case 18-014; Mounds View School District – 1900 & 1901 Lake Valentine Road – Final PUD and Comprehensive Plan Amendment – Public Hearing Required Planning Consultant Kanzier explained Mounds View Public Schools has submitted an application for a Master and Final Planned Unit Development (PUD). The Applicant is requesting to construct 27,300 square feet of additional classroom space and a 49,000 square feet gymnasium addition. The property, located at 1900 Lake Valentine Road, is zoned R-1, Single Family Residential and is guided as Public and Institutional on the Land Use Plan. Planning Consultant Kanzier stated in addition, the Applicant is requesting to amend the 2040 Comprehensive Plan. The Applicant is requesting to modify the existing Land Use of 1901 Lake Valentine Road, the former First Student Bus Garage from Low Density Residential to Public and Institutional in the 2040 land use plan. This property will be used for high school student and staff parking. The PUD is required to allow the two non-contiguous parcels to be used as a single use. Planning Consultant Kanzier reported the last major addition to the high school occurred in 2000 when they reconstructed the track and field stadium and added to the main entrance, auditorium, orchestra/choir area, storage, computer lab, staff dining area, woodshop, and classrooms. Planning Consultant Kanzier noted the Applicant is requesting a Comprehensive Plan Amendment to change the existing land use designation of 1901 Lake Valentine Road. In addition, the Applicant is proposing an addition totaling 76,300 square feet; 49,000 square feet for gymnasiums and 27,300 square feet for classrooms, adding seven total classrooms. Interior remodels of the existing building would include 65,000 square feet. The subject property is located at 1900 Lake Valentine Road. Planning Consultant Kanzier stated the Applicant recently acquired the former First Student school bus garage located adjacent to the high school at 1901 Lake Valentine Road. The Applicant is proposing to repave and restripe the parking lot for more efficient car parking. The existing building on the site will be used for cold storage. A more intensive use of the building may be proposed at a later date. Planning Consultant Kanzier indicated the Planned Unit Development process is a tool that provides additional flexibility for development that an underlying zoning district would not otherwise allow. For example, a PUD may make exceptions to setbacks, lot coverage, parking requirements, signage, building materials, or landscaping requirements. It is intended to overcome the limitations of zoning regulations and improve the overall design of a project. While the PUD process allows the City to negotiate certain aspects of the development, any conditions imposed on the PUD must have a rational basis related to the expected impact of the development. A PUD cannot be used to permit uses that would not otherwise be permitted in the underlying zoning district. Planning Consultant Kanzier commented if a PUD is comprised of multiple lots, it is often treated as one continuous development. The development as a whole would be expected to meet ARDEN HILLS PLANNING COMMISSION – April 3, 2019 3 the landscaping, structure coverage, and other similar requirements. For example, one property in the PUD may have 60 percent building coverage, but the development as a whole may not exceed 50 percent building coverage to maintain conformance with the underlying zoning district. Planning Consultant Kanzier explained the PUD development process is comprised of multiple steps. The first step is the Master PUD, which is a detailed concept plan for the entire development outlining the individual phases over a period of time. The City also works with the developer during this stage to set a design framework for the development. These standards are written into a development agreement, which generally includes the design standards, a list of conditions, and what deviations from the underlying zoning district will be permitted. A Final PUD proposal is then submitted prior to the development of each successive phase of the project. This plan provides a greater level of detail than the Master PUD and must conform to the approved development agreement. Planning Consultant Kanzier stated at this time, the applicant is simultaneously applying for both the Master and Final PUD. They hope to complete all the proposed development in a single phase. However, due to budget constraints, it may be necessary to delay the resurfacing and striping of the north parking lot to a later date. This phase primarily involves grading and reconstruction of the surface lot. If the applicant must delay this work, staff believes this phase can be reviewed as a site plan. Site Data Future Land Use Plan: PI: Public and Institutional Existing Land Use: Institutional: High School, and former site of First Transit bus garage Zoning: R-1: Single Family Residential Current Lot Sizes: 65.37 Acres Topography: There grades on the south side of Lake Valentine Road (existing school site) vary about 20’ from the road (low point) to the south side of the lot (high point). This site has been graded over the years to accommodate the buildings, athletic fields and parking lots. The lot on the north side of Lake Valentine Road slopes towards the north, and has a 6’ variation from the high point of the lot to the low point. Planning Consultant Kanzier reviewed the surrounding area, the Plan Evaluation, the Comprehensive Plan Amendment. She reported staff received revised plans that were submitted by the applicant just this week. She explained the original plans were revised in a significant manner with respect to the stormwater ponding and staff does not have enough information with respect to stormwater calculations and a tree inventory. Because of the significant departure from the original plans, staff recommended the Planning Commission table action on this item to May 8, 2019. City Planner Mrosla commented that the original plans showed the neighborhood the trees on the site would be preserved and the new plans show the trees being removed for a stormwater ARDEN HILLS PLANNING COMMISSION – April 3, 2019 4 pond. He explained staff would like to review this information with the neighbors, while also creating a buffer zone or improving the landscaping on the site. Chair Gehrig opened the floor to Commissioner comments. Commissioner Wicklund asked when the school district was planning to begin construction. City Planner Mrosla commented the school district was hoping to begin construction on April 1st. However, this timeline has been revised to ensure all City approvals can be issued based on the new plans. Commissioner Subramnian questioned if a traffic study had been completed. City Planner Mrosla reported the applicant had completed a thorough traffic analysis report and City consultants were reviewing this information. Planning Consultant Kanzier explained the City this has been a topic of discussion since conversations began with the high school. She indicated a workable solution was in place and the details should be addressed by May 8th. Commissioner Zimmerman encouraged the applicant to have a secure crossing in place to allow pedestrians to cross from one side of the street to the other. He encouraged City staff to take a close look at the landscaping plan to ensure all requirements were being met given the fact a large number of trees were going to be removed for the new stormwater pond. Chair Gehrig opened the public hearing at 6:47 p.m. Chair Gehrig invited anyone for or against the application to come forward and make comment. Amelia Rogers, 1785 Lake Valentine Road, stated she lived directly across from the parking lot and requested the south side of Lake Valentine Road have a sidewalk installed for student safety. Elizabeth Garsky, 1795 Lake Valentine Road, reported she lived east of the high school across from the parking lot. She explained she saw a problem with adding 478 additional parking spaces. She feared for student safety and questioned how these students would safely cross the street. She recommended the school reconsider their permitting process to encourage ridesharing to and from the high school. She stated she was also very concerned with the loss of trees as was proposed on the new plans from the school district. She explained these trees assisted in buffering freeway noise. Judy Bourg, 1812 Janet Court, explained her husband planted a large number of fir trees to buffer her home from the adjacent bus garage. She stated she feared how the new plans and the loss of trees would impact her property. City Planner Mrosla commented the City would be holding another neighborhood meeting to discuss the new plans in greater detail with the neighbors. There being no additional comment Chair Gehrig closed the public hearing at 6:56 p.m. ARDEN HILLS PLANNING COMMISSION – April 3, 2019 5 Councilmember Zimmerman stated he would like to see a traffic signal installed in order to ensure pedestrian safety was property addressed. He recommended the applicant speak with Ramsey County regarding a crosswalk and traffic signal. Commissioner Vijums questioned why the original plans were changed. Planning Consultant Kanzier stated she would speak to the applicant and have an answer for the Commission on May 8th. Commissioner Vijums moved, and Commissioner Zimmerman seconded a motion to table action on Planning Case 18-014 a Master and Final PUD at 1900 Lake Valentine Road to allow staff to gather additional information on the new plans submitted to the May 8, 2019 Planning Commission meeting. The motion carried unanimously (5-0). B. Planning Case 19-001; Brausen Family Automotive Repair – Site Plan Review and Final PUD – Public Hearing Required This item was withdrawn by the applicant. C. Planning Case 19-003; Bethel University Science Addition – Site Plan Review – No Public Hearing Required City Planner Mrosla stated Bethel University has submitted an application for Site Plan Review. The Applicant is requesting approval of a new 20,000 square foot addition to the Academic Commons Building. The property is located at3900 Bethel Drive. The property is zoned Institutional District and is guided as Public and Institutional on the Land Use Plan. City Planner Mrosla commented at their March 26, 2018 meeting, the City Council approved the Amended Conditional Use Permit (CPU) and Master Plan Amendment and Variance Approval Agreement for a 20,000 square foot addition to the Academic Commons building at Bethel University. As a condition of approval, the proposed addition required Site Plan approval. City Planner Mrosla reported the proposed addition is a component of a larger, phased project Bethel University is planning for the Academic Commons and Lundquist Community Life Center buildings. The proposed plan would include 45,000 gross square feet of renovations within the existing Academic Commons building and a new 20,000 gross square foot addition on the northwest corner of the building on an existing small parking lot. The addition would match the height of the existing three-story Academic Commons building. The proposed renovations and addition are needed to support science academic programs on the campus. City Planner Mrosla explained Bethel University anticipates the project will be built in five phases. The first and second phases would include interior renovations to the existing building to support the proposed addition and the proposed addition. Construction would take place between summer 2019 and summer 2021. Phases three, four, and five would involve interior renovations of existing buildings and is anticipated to begin once the proposed addition is constructed and occupied. The current schedule is to complete the proposed addition and all interior renovations by Fall 2023. ARDEN HILLS PLANNING COMMISSION – April 3, 2019 6 Site Data 2040 Land Use Plan: Public and Institutional Existing Land Use: Public and Institutional Zoning: INST – Institutional District Size: 191.32 Acres (Including main campus, athletic complex, and part of Lake Valentine) Topography: Varied topography across campus City Planner Mrosla reviewed the surrounding area and the Plan Evaluation. Staff offered the following Findings of Fact for review: General Findings: 1. The Bethel University main campus at 3900 Bethel Drive is located in the Institutional Zoning District. 2. A Higher Education, College Campus is a Conditional Use in the Institutional District. 3. Bethel University operates under a Conditional Use Permit Master Plan. 4. The 20,000 gross square foot addition to the Academic Commons building is anticipated to be constructed in summer 2019. 5. The proposed addition to the Academic Commons building would be in compliance with the lot coverage requirements for the Bethel University campus under the approved Conditional Use Permit. 6. The proposal is generally in conformance with the design standard requirements included in Section 1325.05 of the Zoning Code. 7. The proposed site plan will not impact parking, loading, or circulation demands since the addition is to better accommodate existing building uses and will not increase capacity or intensity of use. 8. The proposal is not expected to adversely affect the surrounding area of the community as a whole. City Planner Mrosla provided the following options and motion language for Planning Case 19- 003 for a Site Plan Review at 3900 Bethel Drive, based on the findings of fact and the submitted plans, as amended by the eleven (11) conditions in the April 3, 2019, Report to the Planning Commission. 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to the plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. All conditions of the original Conditional Use Permit and Master Plan Amendment and Variance Approval Agreement shall remain in full force and effect. 3. This approval does not include signs. A separate sign permit is required for all proposed signage. 4. Prior to the issuance of a building permit, a landscape financial security of $5,000.00 dollars shall be submitted. Landscape financial security is held for two full growing seasons. 5. Before construction, grading, or land clearing begins, trees or tree areas that are to be preserved shall be visibly marked and city-approved tree protection fencing or other ARDEN HILLS PLANNING COMMISSION – April 3, 2019 7 method shall be installed and maintained at the critical root zones of the trees to be protected. The location of the fencing shall be in conformance with the approved tree preservation plan and approved by staff in writing. 6. All rooftop or ground mounted mechanical equipment shall be hidden from view with the same materials used on the building in accordance with City Code requirements. 7. Prior to the issuance of a building permit, the Applicant shall submit a materials board to be approved in writing by staff. 8. The Applicant shall be responsible for obtaining a Grading and Erosion Control permit from the City’s Engineering Division prior to the commencement of any land disturbance activities. 9. Heavy duty silt fence and adequate erosion control around the entire construction site shall be required and maintained by the Developer during construction to ensure that sediment and storm water does not leave the project site. 10. The Applicant shall be responsible for obtaining any other permits necessary from other agencies, MPCA, Rice Creek Watershed District, etc. prior to the start of any site activities. 11. The Applicant shall be responsible for protecting the proposed on-site storm sewer infrastructure and components and any existing storm sewer from exposure to any and all stormwater runoff, sediments and debris during all construction activities. Temporary stormwater facilities shall be installed to protect the quality aspect of the proposed and existing stormwater facilities prior to and during construction activities. Maintenance of any and all temporary stormwater facilities shall be the responsibility of the Developer. City Planner Mrosla reviewed the options available to the Planning Commission on this matter: 1. Recommend Approval with Conditions 2. Recommend Approval as Submitted. 3. Recommend Denial 4. Table Chair Gehrig opened the floor to Commissioner comments. Commissioner Vijums commented on the proposed height of the building and asked if this met the PUD requirements. City Planner Mrosla reported the PUD that was approved in 2018 would allow for the building height flexibility that was being requested by Bethel University. Commissioner Subramnian inquired if the trees that would be removed were significant in nature. Planning Consultant Strain explained the trees proposed for removal were common and were not considered significant. Chair Gehrig reported the applicant was not requesting any variances for the building addition. He asked if the City had received any comments or concerns from the neighbors. ARDEN HILLS PLANNING COMMISSION – April 3, 2019 8 City Planner Mrosla indicated the City had not received any comments or questions from the neighbors. Commissioner Vijums questioned if the building addition would be handicap accessible. Brian Lapum, BWBR Architects representing Bethel University, discussed the main entrance on the building addition and explained this would be fully accessible, ADA. Commissioner Zimmerman moved, and Commissioner Vijums seconded a motion to recommend approval of Planning Case 19-003 for a Site Plan Review at 3900 Bethel Drive, based on the findings of fact and the submitted plans, as amended by the conditions in the April 3, 2019, report to the Planning Commission. The motion carried unanimously (5-0). UNFINISHED AND NEW BUSINESS None. REPORTS A. Report from the City Council Councilmember McClung updated the Planning Commission on City Council activities from the February and March meetings. He welcomed the returning and new members. He stated the City Council would be reviewing the AUAR. He provided the Commission with an update on the TCAAP development noting there remains a slight disagreement between the County and the City with respect to density and housing types. He indicated the City stands ready to continue to work with the County. He reported the Council would be addressing pedestrian safety concerns in the City in 2019. He explained the City would be amending its Tobacco Ordinance to raise the age for tobacco sales to 21 while also banning the sale of flavored tobacco products in Arden Hills. B. Planning Commission Comments and Requests Chair Gehrig welcomed the new Commissioners to the Planning Commission. He explained the Planning Commission had a vacancy and anyone interested in serving in this capacity was encouraged to contact City Hall for further information. C. Staff Comments None. ADJOURN Commissioner Zimmerman moved, seconded by Commissioner Vijums, to adjourn the April 3, 2019, Planning Commission Meeting at 7:27 p.m. The motion carried unanimously (5-0). Page 1 of 1 CONSENT ITEM – 7I MEMORANDUM DATE: April 22, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Mike Mrosla, City Planner SUBJECT: Resignation of Matt Dixon from Planning Commission Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider Accepting the resignation of Planning Commission member Mike Dixon. Background/Discussion Matt Dixon has submitted his resignation from the Planning Commission. As stated in City Ordinance, the vacant commission position will resume with the term of the resigning commission member. With the acceptance of Mr. Dixon’s resignation, the Planning Commission will have seven commission members. Attachment A: Letter of resignation Page 1 of 1 CONSENT ITEM – 7J MEMORANDUM DATE: April 22, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Sara Knoll, Recreation Programmer SUBJECT: Resolution 2019-012 Appointing Dan Dietz as a Parks, Trails and Recreation Committee (PTRC) Member Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider Appointing Dan Dietz as a member to the PTRC. Background/Discussion Dan Dietz has submitted an application to volunteer as a member of the PTRC. An interview was conducted and staff recommends this appointment. Attachment A: Resolution 2019-012 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2019-012 A RESOLUTION APPOINTING DAN DIETZ AS A MEMBER OF THE PARKS, TRAILS, AND RECREATION COMITTEE (PTRC) FOR A TERM EXPIRING DECEMBER 31, 2021 WHEREAS, the City Council appoints residents to serve in an advisory capacity to the City Council regarding parks, trails, and recreation issues; THEREFORE, BE IT RESOLVED: The City Council appoints Dan Dietz to serve on the PTRC for a term expiring on December 31, 2021. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 22nd DAY OF APRIL 2019. _________________________________________ DAVID GRANT, MAYOR ATTEST: _______________________________________ JULIE HANSON, CITY CLERK Page 1 of 1 CONSENT ITEM – 7K MEMORANDUM DATE: April 22, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Sara Knoll, Recreation Programmer SUBJECT: Resolution 2019-013 Appointing Timothy Nelson as a Parks, Trails and Recreation Committee (PTRC) Member Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider Appointing Timothy Nelson as a member to the PTRC. Background/Discussion Timothy Nelson has submitted an application to volunteer as a member of the PTRC. An interview was conducted and staff recommends this appointment. Attachment A: Resolution 2019-013 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2019-013 A RESOLUTION APPOINTING TIMOTHY NELSON AS A MEMBER OF THE PARKS, TRAILS, AND RECREATION COMITTEE (PTRC) FOR A TERM EXPIRING DECEMBER 31, 2021. WHEREAS, the City Council appoints residents to serve in an advisory capacity to the City Council regarding parks, trails, and recreation issues; THEREFORE, BE IT RESOLVED: The City Council appoints Timothy Nelson to serve on the PTRC for a term expiring on December 31, 2021. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 22nd DAY OF APRIL 2019. _________________________________________ DAVID GRANT, MAYOR ATTEST: _______________________________________ JULIE HANSON, CITY CLERK CONSENT ITEM - 7L DATE: April 22, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Sara Knoll, Parks and Recreation Coordinator Sue Polka, Public Works Director / City Engineer SUBJECT: Accepting Donation from the Arden Hills Foundation Background The Arden Hills Foundation has been established as a 501c3 organization. Pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, cities are authorized to accept gifts and bequests for the benefits of recreational services. Discussion The Arden Hills Foundation has donated $1000.00 to the City of Arden Hills for use at the Floral Park Gardens. This donation was given to the Arden Hills Foundation from Graco Corporation and resident Dean Dietz. To comply with State Statutes, the City needs to acknowledge the donation and issue receipt of the donation to the Arden Hills Foundation. Staff Recommendation Motion to Approve Resolution 2019-014 Accepting a Donation from the Arden Hills Foundation in the Amount of $1000.00. Attachment Attachment A: Resolution 2019-014 MEMORANDUM CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2019-014 A RESOLUTION ACCEPTING DONATION WHEREAS, Arden Hills (“City”) is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, The following entity has offered to contribute the cash amount set forth below to the city: Name of Donor Amount Arden Hills Foundation $1000.00 WHEREAS, All such donations have been contributed to assist the City in the establishment and operation of recreational facilities and programs either alone or in cooperation with others, as allowed by law; and WHEREAS, The City Council finds that it is appropriate to accept the donations offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, THAT: 1. The donation described above is accepted and shall be used to establish recreational facilities either alone or in cooperation with others, as allowed by law. 2. The city clerk is hereby directed to issue receipts to each donor acknowledging the City’s receipt of the donor’s donation. PASSED AND ADOPTED on this 22nd day of April, 2019. _______________________________ David Grant, Mayor ATTEST: ______________________________________ Julie Hanson, City Clerk CONSENT ITEM – 7M MEMORANDUM DATE: April 22, 2018 TO: Honorable Mayor and City Council Members David Perrault, City Administrator FROM: Sue Polka, Interim Public Works Director/City Engineer SUBJECT: Professional Services Agreement – Design Phase - Utility Monitoring & Control Budgeted Amount: Actual Amount: Funding Source: $25,000 (2019) $13,100 Water Utility/Sewer Utility $100,000 (2020) Council Should Consider The City Council is requested to approve a professional services agreement for Utility Monitoring and Control- Design Phase with HR Green (Attachment A). Background/Discussion On October 25, 2018, the City Council approved a professional services agreement with HR Green in the amount of $15,400 for preparation of a report analyzing the City’s current utility monitoring system (Attachment B). The City currently utilizes two systems for monitoring water and wastewater infrastructure sites. The water tower and booster station facilities are monitored via cellular service as provided by High Tide Technologies, while the lift stations are using a cellular service provided by OmniSite. While the OmniSite units have operated effectively, High Tide equipment is not always reliable causing tower overflows due to inadequate communication. High Tide has not been responsive in solving these issues. Staff is interested in combining monitoring services in order to have the same vendor for both water and wastewater sites. In addition, with the transition of cellular technology to the 4G/LTE network by December 31, 2019, we have been notified by OmniSite that equipment upgrades are necessary. The report was completed and includes the following system upgrade recommendations: • Eliminate the High Tide system and use OmniSite for both sewer and water utility monitoring • Install new 4G modems for the existing OmniSite system • Install new equipment at the booster station (existing system is no longer supported) • Install private radio telemetry for communication between the North Tower and the booster station The draft 2019/2020 Capital Improvement Program identifies $125,000 for the design and implementation of the utility monitoring upgrades (Attachment C). HR Green estimates the remaining cost for design, equipment and implementation to be $74,800. The total project cost is currently estimated at $90,200 which is less than the amount identified in the CIP. Staff recommends the Council approve the professional services agreement for the design of the utility monitoring system and move forward with the system upgrades in 2019. Attachments Attachment A: Professional Services Agreement Attachment B: Technical Memorandum – Existing SCADA System Analysis Attachment C: Capital Improvement Program Version2.0 12172018 Simple Scope Short Form Agreement Project: Arden Hills – Utility Monitoring & Control Design Project No: 190437 Phase No(s).: NA Date: 04/01/19 Client: City of Arden Hills, MN Contact: Sue Polka Title: City Engineer / Public Works Director Address: 1245 Highway 96 West City/State/Zip: Arden Hills, MN 55112 Phone/Fax No. 651-792-7846 The CLIENT agrees to employ HR Green, Inc. (COMPANY) to perform the following services: See attached scope of services The CLIENT agrees to pay COMPANY for the above scope of services: Time & Material, Not to Exceed in the amount of $13,100 Reimbursable Expenses Included Sub- Consultant Services Included Prepayment Required for Services to Commence Copy To: Accounting TERMS AND CONDITIONS Services provided by COMPANY under this Agreement will be performed in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing at the same time and in the same or similar locality. Short Form Agreement Arden Hills – Utility Monitoring & Control Design 190437 April 1, 2019 Page 2 of 3 Version1.0 07012017 Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the CLIENT or the COMPANY. COMPANY’s services under this Agreement are being performed solely for the CLIENT’s benefit, and no other party or entity shall have a ny claim against COMPANY because of this Agreement or the performance or nonperformance of services hereunder. The CLIENT and COMPANY agree to require a similar provision in all contracts with contractors, subcontractors, sub-consultants, vendors and other entities involved in this project to carry out the intent of this provision. In an effort to resolve any conflicts that arise during the design or construction of the project or following the completion of the project, the CLIENT and COMPANY agree that all disputes between them arising out of or relating to this Agreement shall be submitted to non-binding mediation unless the parties mutually agree otherwise. The CLIENT and COMPANY further agree to include a similar mediation provision in all agreements with independent contractors and consultants retained for the project and to require all independent contractors and consultants also to include a similar mediation provision in all agreements with subcontractors, sub-consultants, suppliers or fabricators so retained, thereby providing for mediation as the primary method for dispute resolution between the parties to those agreements. If litigation arises for purposes of collecting fees or expenses due under this Agreement, the Court in such litigation sh all award reasonable costs and expenses, including attorney fees, to the party justly entitled thereto. In awarding attorney fees, the Court shall not be bound by any Court fee schedule, but shall, in the interest of justice, award the full amount of costs, expenses, and attorney fees paid or incurred in good faith. All reports, plans, specifications, field data, field notes, laboratory test data, calculations, estimates and other document s including all documents on electronic media prepared by COMPANY as instruments of service shall remain the property of COMPANY. All project documents including, but not limited to, plans and specifications furnished by COMPANY under this project are intended for use on this project only. Any reuse, without specific wr itten verification or adoption by COMPANY, shall be at the CLIENT's sole risk, and CLIENT shall defend, indemnify and hold harmless COMPANY from all claims, damages and expenses including attorney's fees arising out of or resulting therefrom. Under no circumstances shall delivery of electronic files for use by the CLIENT be deemed a sale by the COMPANY, and the COMPANY makes no warranties, either expressed or implied, of merchantability and fitness for any particular purpose. In no event shall the COMPANY be liable for indirect or consequential damages as a result of the CLIENT’s use or reuse of the electronic files. Because electronic file information can be easily altered, corrupted, or modified by other parties, either intentionally or inadvertently, without notice or indication, COMPANY reserves the right to remove itself from ownership and/or involvement in the material from each electronic medium not held in its possession. CLIENT shall retain copies of the work performed by COMPANY in electronic form only for information and use by CLIENT for the specific purpose for which COMPANY was engaged. Said material shall not be used by CLIENT or transferred to any other party, for use in other projects, additions to this project, or any other purpose for which the material was not strictly intended by COMPANY without COMPANY’s expressed written permission. Any unauthorized use or reuse or modifications of this material shall be at CLIENT’S sole risk. Furthermore, the CLIENT agrees to defend, indemnify, and hold COMPANY harmless from all claims, injuries, damages, losses, expenses, and attorney's fees arising out of the modification or reuse of these materials. The CLIENT agrees that the General Contractor is solely responsible for job site safety, and warrants t hat this intent shall be made evident in the CLIENT's Agreement with the General Contractor. The CLIENT also agrees that the CLIENT, COMPANY and COMPANY’s consultants shall be indemnified and shall be made additional insureds on the General Contractor’s and all subcontractor’s general liability policies on a primary and non -contributory basis. The CLIENT shall make no claim for professional negligence, either directly or in a third party claim, against COMPANY unless the CLIENT has first provided COMPANY with a written certification executed by an independent design professional currently practicing in the same discipline as COMPANY and licensed in the State in which the claim arises. The CLIENT agrees, to the fullest extent permitted by law, to limit th e liability of COMPANY and COMPANY’s officers, directors, partners, employees, shareholders, owners and sub-consultants to the CLIENT for any and all claims, losses, costs, damages of any nature whatsoever or claims expenses from any cause or causes, inclu ding attorneys' fees and costs and expert witness fees and costs, so that the total aggregate liability of COMPANY and its officers, directors, partners, employees, shareholders, owners and sub -consultants to all those named shall not exceed $ 10,000. It is intended that this limitation apply to any and all liability or cause of action however alleged or arising, unless otherwise prohibited by law. Invoices for COMPANY’s services shall be submitted, on a monthly basis. Invoices shall be due and payable up on receipt. If any invoice is not paid within 15 days, COMPANY may, without waiving any claim or right against the CLIENT, and without liability whatsoever to the CLIENT suspend or terminate the performance of services. The retainer shall be Short Form Agreement Arden Hills – Utility Monitoring & Control Design 190437 April 1, 2019 Page 3 of 3 Version1.0 07012017 credited on the final invoice. Accounts unpaid 30 days after the invoice date may be subject to a monthly service charge of 1.5% (or the maximum legal rate) on the unpaid balance. In the event any portion of an account remains unpaid 60 days after the billing, COMPANY may institute collection action and the CLIENT shall pay all costs of collection, including reasonable attorney’s fees. The COMPANY is not a Municipal Advisor registered with the Security and Exchange Commission (SEC) as defined in the Dodd-Frank Wall Street Reform and Consumer Protection Act. When the CLIENT is a municipal entity as defined by said Act, and the CLIENT requires project financing information for the services performed under this AGREEMENT, the CLIENT will provide the COMPANY with a letter detailing who their independent registered municipal advisor is and that the CLIENT will rely on the advice of such advisor. A sample letter can be provided to the CLIENT upon request. This agreement is approved and accepted by the CLIENT and COMPANY upon both parties signing and dating the agreement. Services will not begin until COMPANY receives a signed agreement. The effective date of the agreement shall be the last date entered below. CITY OF ARDEN HILLS, MN HR GREEN, INC. 1245 Highway 96 West 2550 University Avenue W. Arden Hills, MN 55112 St. Paul, MN 55114 651-792-7846 651-644-4389 Accepted by: Approved by: Printed/ Typed Name: Printed/ Typed Name: Title: Title: Date: Date: 2550 University Ave. West, Suite 400N |St. Paul, MN 55105 Main 651.644.4389 + Fax 651.644.9446 HRGREEN.COM April 1, 2019 Sue Polka 1245 Hwy 96 W Arden Hills, MN 55126 Subject: Arden Hills Utility Monitoring & Control – Design Phase Dear Sue: We are pleased to present this proposal to continue to assist Arden Hills with the design of your utility monitoring and control system improvements. The goal of the previously completed study phase was to provide Arden Hills with recommendations for a single monitoring system, for both water and wastewater, possessing technology for both current replacement and future expansion. Our study phase recommendations are summarized in a memo submitted to Arden Hills on March 7, 2019. This proposal covers the design work required to allow Arden Hills to contract with a contractor / supplier to install the recommended upgrades. PROJECT UNDERSTANDING Potable Water System To establish reliable communication between the Booster Station and the North Tower, a system using standard radio telemetry equipment will be designed. This will provide updates to the Booster Station in less than one second. However, their antennas will need to be elevated, preferable to the top of each tower. The Satellite photos indicate there are no antennas at the top of the South Tower but there appears to be something on the top of the North Tower. Assuming that there are no conflicts on either tower, the existing hand-railing could be used to simply mount the radio antennas. The existing Booster Pump Station at the South Tower has an outdated PLC that is no longer supported by Allen Bradley. This PLC and its associated I/O and PanelView will be replaced as part of the SCADA system upgrades. The main reason is that a newer PLC would be complete with Ethernet communications that is the current standard with no need to upgrade to a different protocol in the near future (10-20yrs.). Now this entire system would be modernized and ready for future add- ons/improvements, not necessarily part of this project. By upgrading to Allen Bradley’s new PLC and PanelView, the labor investment is minimized by transferring the same program into the new PLC as well as the PanelView. The only labor intensive part is installing the new PLC and I/O onsite, which may require new wiring to reach the new footprint of the PLC and I/O. To provide a common system monitoring platform for the water system and lift stations, an OmniSite unit will be added at the booster station. Lift Stations Arden Hills will furnish and install all of the lift station modem cards. HR Green will not be involved in that process. Page 2 PROJECT APPROACH HR Green will develop a request for proposal that will give direction to the Owner’s current systems integrator for providing pricing for the described project. This process will not include a formal bidding process, contract specifications/drawings, or equipment specifications. HR Green proposes to complete the following work tasks: 1. One site visit for gathering details and information. 2. Develop a request for proposal to include the following: a. Description of existing system and control equipment. b. Description of equipment replacement – to include manufacturer and part number information. c. Description of telemetry equipment addition and required functionality – to include manufacturer and part number information. d. Description of OmniSite monitoring equipment addition and required functionality – to include manufacturer and part number information. e. Description of required equipment demolition. 3. Solicitation of proposal from Owner’s preferred Systems Integrator (In Control). 4. Review System Integrators proposal and provide opinion of proposal to owner. DELIVERABLES HR Green will provide the following deliverables: 1. One Site Visit 2. Written Request for Proposal for replacement of Booster PLC System, Radio Telemetry Addition, and OmniSite monitoring unit addition. 3. Written Review of Systems Integrators Proposal with Engineers Opinion. SCHEDULE 1. Arden Hills authorizes HR Green to begin - TBD 2. Kick-off meeting – within 1 week of authorization 3. Radio Path Study Completed and Provided to HR Green 4. Draft Request for Proposal review meeting – within 5 weeks of receipt of the Radio Path Study 5. Final Request for Proposal – within 2 weeks of draft Request for Proposal review meeting ADDITIONAL SERVICES Additional Services are not included in this Agreement. If authorized under a Supplemental Agreement HR Green could furnish or obtain from others the following services: 1. Additional site visits or on-site meetings beyond what is described above are not anticipated or included. 2. Bidding or construction services and administration. Page 3 CLIENT RESPONSIBILITIES Arden Hills shall provide the following items: 1. Provide drawing copies for existing control and telemetry equipment. 2. Contract services for radio path test from north tower to south tower and provide results to HR Green. 3. Provide a single point of communication for the purpose of project coordination, deliverable review and comment. PROJECT TEAM: Key personnel for HR Green on this project will be: Project Manager: Christopher Harrington, PE Lead Engineer: Dan Origer QA/QC: Kim Hovey, PE LEVEL OF EFFORT The total fee for this work will be billed in accordance with the terms of the contract as indicated on the Short Form Agreement. We appreciate the opportunity to provide services to Arden Hills on this project and we will strive to provide you with the quality service that you deserve. Please contact Chris Harrington at 651-659-7760 with any comments or questions you may have. HR Green, Inc. Christopher Harrington, PE Associate & Project Manager Technical Memorandum Existing SCADA System Analysis January 17, 2019 March 7, 2019 Update Project No. 181171 Prepared For: City of Arden Hills, MN Prepared By: 2550 University Ave. W. Suite 400N St. Paul, MN 55114 This document is issued for the purposes of review under the authority of Kim L Hovey, P.E., MN License No. 47753. This document is not intended for bidding, permitting, or construction purposes. City of Arden Hills Technical Memorandum – SCADA System Recommendations Page 1 of 8 EXECUTIVE SUMMARY HR Green, Inc. (HR Green) was retained by the City of Arden Hills for the purposes of evaluating their existing SCADA system and make recommendations for upgrades. Currently, all monitoring is done via Cellular modems from two different providers: HighTide (for potable water) and OmniSite (for wastewater). Of particular concern is the upcoming requirement to upgrade all existing cellular modems from 3G to 4G by December 2019. Secondly, the HighTide units are not functioning very well ; however, the OmniSite Units have been mostly trouble free. In addition to the HighTide units questionable reliability, the City has a particular problem with monitoring the pressure transmitter at the North Tower so that the Booster Pumps at the South Tower can reliably m aintain level in the North Tower. The City also anticipates a major new development area, and wants to be sure it is progressing towards monitoring technology that can be added to in the future. The major objectives of this evaluation were: 1. Perform site visits of all existing units to assess the current conditions of each site, particularly the status of controls and telemetry units. 2. Assess the feasibility of updating the existing cellular telemetry as opposed to replacing wit h new cellular technology or a new private radio network. 3. Provide an initial path study to support private radio network assessment as an alternative to the current cellular-based system . 4. Develop a cost comparison list and reveal key conflicts or synergies with each approach. HR Green recommends that Arden Hills complete the following to improve the functioning of their water infrastructure. The recommendations below were made to address the problems and objectives listed above: RECOMMENDED UPGRADE OPTIONS *ESTIMATED COSTS 1. Keep OmniSite Cellular System Install New 4G Modems (Replaced by Owner) $4,800 2. Install new OmniSite Crystal Ball at the booster station $13,000 3. Upgrade the booster pump PLC (existing is no longer supported) $22,000 4. For communication between the North Tower and the booster station installing private radio telemetry is recommended Radio Telemetry: $35,000 *Includes estimated design engineering fees (dependent on how project is executed by Owner) City of Arden Hills Technical Memorandum – SCADA System Recommendations Page 2 of 8 1. INTRODUCTION HR Green was contracted by the City of Arden Hills to assess their current SCADA system versus the needed improvements to convert 3G cellular to 4G, replace cellular units (if needed) or develop a pathway towards implementing a private radio network. 1.1. Background of Existing Facilities Arden Hills currently has fourteen (14) lift stations, two (2) water towers and one (1) booster station. There are plans to add one (1) lift station, one (1) water tower and one (1) booster station. Refer to Appendix A for locations of the infrastructure through the City. At an Arden Hills operations meeting, the City indicated that they had no desire for any remote control, just monitoring only. The Engineer has visited all existing sites and the proposed location for the new lift station. As the previous report indicates, as a whole, all sites are well maintained and in good condition. Important key factors were identified as: 1. All lift stations, whether new or older, are using the same cellular modem -- the OmniSite Crystal Ball, which is a fully functional RTU, instead of the lowest cost OmniSite RTU. 2. The North Tower, and South Booster Station utilize the HighTide Cellular RTUs; The South Tower utilizes an OmniSite XR50 RTU. 3. The Booster Station at the South Tower utilizes an out of date PLC for controls and has an additional RTU belonging to Roseville for their monitoring purposes. The Owner has provided GPS locations for all lift station sites, basic drawings of the two water towers and the most recent cellular billings. 1.2 Purpose for Improvements The primary purpose of this technical memorandum is to provide recommendations for improvements to the City’s SCADA system that:  Provides a pathway to eliminate vulnerability to the discontinuation of 3G service.  Improve operations of the potable water monitoring and control.  Provide recommendations for SCADA system improvements such that new locations will easily be added to the existing system, when the time comes.  Provide cost comparisons for each possible theme and variation for the SCADA system going forward. 2. RECOMMENDATIONS 2.1. Existing Cellular Systems The existing OmniSite cellular system is in good condition, relatively new, operates reliably and is standardized for all lift station sites. On simply economic and pragmatic basis it is difficult to justify replacing all of this equipment.  The Engineer investigated the methods and costs to upgrade the Crystal Ball RTUs. Since these are the more expensive and more functional units, OmniSite has an installation kit that replaces the 3G cellular modem with a 4G by simple replacement of a circuit board that is easily disconnected and the new modem is the exact same physical size and mounting. This allows for a very simplified update procedure, which the city could do on their own, if they so choose. A You Tube video is available that City of Arden Hills Technical Memorandum – SCADA System Recommendations Page 3 of 8 clearly indicates a procedure for removing the old and installing the new modem card. The cost is $300 per unit, parts only. Recommendation: Upgrade the existing OmniSite Crystal Ball cellular modems. The Existing HighTide cellular equipment installations were investigated and the Engineer is not at all surprised that it is not working well. 1. For one, these types of cellular modems (including OmniSite) were never intended for closed loop control situations. These types of cellular modems report changes by exception, time (typically only every 24 hrs.) or instantaneously for alarms only. In other words, there could be large time lapses between the level of the tower being reported back to the booster pump station. 2. The location of the cellular antenna on the north tower is underneath a large steel tank and very low to the ground; therefore, the signal is likely to be unreliable. Recommendation: Replace the HighTide cellular modem with an OmniSite Crystal Ball, Booster Station only. 2.2 Communications Upgrades 1. To establish reliable communication between the Booster Station and the North Tower, the Engineer recommends standard radio telemetry equipment. This will provide updates to the Booster Station in less than one second. However, their antennas will need to be elevated, preferable to the top of each tower. The Satellite photos indicate there are no antennas at the top of the South Tower but there appears to be something on the top of the North Tower. Assuming that there are no conflicts on either tower, the existing hand-railing could be used to simply mount the radio antennas. The North Tower’s HighTide RTU could be eliminated. To keep costs lower, there are radios that have embedded I/O on them which eliminates the need for a PLC. Also, to reduce costs, radios can be purchased utilizing unlicensed spread spectrum frequencies. It should be noted that even if the City decides to purchase a licensed frequency in the future, the same coaxial cable can be used for different frequencies. Thus a change in frequency only requires changing the radio and the antenna. The rest can remain. NOTE: embedded I/O radios are only available in unlicensed spread spectrum radios. Recommendation (referred to as Alternative 1 in DRAFT memo): Install radio telemetry at both tower locations. 2.3 Booster Pump Building The existing Booster Pump Station at the South Tower has an outdated PLC that is no longer supported by Allen Bradley. This PLC and its associated I/O and PanelView should be replaced as part of the SCADA system upgrades. The main reason is that a newer PLC would be complete with Ethernet communications that is the current standard with no need to upgrade to a different protocol in the near future (10-20yrs.). Now this entire system would be modernized and ready for future add- ons/improvements, not necessarily part of this project. By upgrading to Allen Bradley’s new PLC and PanelView, the labor investment is minimized by transferring the same program into the new PLC as well as the PanelView. The only labor intensive part is installing the new PLC and I/O onsite, which may require new wiring to reach the new footprint of the PLC and I/O. Recommendation: Install new PLC (at the Booster Station) as part of the SCADA system upgrade project to gain efficiencies in Systems Integrator costs. 3. NOT RECOMMENDED 3.1 Entire New Private Radio System As stated in section 2.1, the existing RTUs are of good quality, operate reliably and are well understood by the operations staff. The Engineer anticipates that the current OmniSite RTUs should be supported and sufficient for the next 10 years. If OmniSite is readily making upgrade kits available, this is evidence that the company will continue to support their Crystal Ball product into the near future. The Engineer has estimated that an entire SCADA system replacement with private radios could be beyond $200,000. Since City of Arden Hills Technical Memorandum – SCADA System Recommendations Page 4 of 8 the Owner is interested in monitoring only, the current cellular monitoring only would be deemed sufficient and cost effective. Unless the City is convinced that converting to private frequency now is better now than 10 years later, the new system cannot be justified on economics alone. By opting for radio or Cellular telemetry only where needed, the costs are reduced and monitoring can be accomplished via a matching OmniSite unit at the Booster Station. 3.2 All New Monitoring Software If the above recommendations are accepted, and the Owner is satisfied with the information they receive via OmniSites’s Guard Dog software, there is little economic justification for changing to another monitoring software. There are more feature-rich monitoring software options available but this is at a significant cost. Wonderware Insight is a well-designed, feature-rich program but costs ~$2,000/year/100 data points. This software would have no problems collecting data from the existing OmniSite cellular modems but additional alarming software may be required for operation’s cell phones, depending on features desired. 4. SUMMARY/CONCLUSIONS The Engineer has taken an approach of, “If it isn’t broke n, don’t fix it”. While there are bells and whistles that could be added with new equipment and software, the Engineer’s interpretation of the City’s desires is to keep it simple, and reliable. While some modifications are necessary to improve communications reliability, the changes are relatively small. APPENDIX A Overall Site Map with Station Locations # ## # # # # # # # # # # # " " " # ! ! LS 8 LS 6 LS 5 LS 2 LS 9 LS 4 LS 7LS 1 LS 3 LS 14 LS 12 LS 10 LS 11 LS 13 Booster Station North Water Tower South Water Tower Proposed Water Tower Proposed Lift Station Proposed Booster Station Lake Johanna Round Lake Marsden Lake Lake Josephine Valentine Lake Karth Lake Little Lake Johanna Sunfish Lake Rice Creek Farrel's Lake Hwy 96 WestOld Hwy 8 NWLexington Ave NorthNew Brighton RdOld H w y 10 County Rd I We st Old Hwy 8 SWCounty Rd F West Lake Johanna BlvdSnel l i ng Ave Nor t hCounty Rd I Old Hwy 8 Victoria St NorthHamline Ave NorthCleveland Ave SWCounty Rd D West C o u n ty R d E 2 W e s tCounty Rd E West 10th St NW Mounds View Blvd Cleveland Ave NorthCounty Rd H Hwy 88Cleveland Ave SECounty Rd 10 County Rd E2 State Hwy 51I- 35WI- 694 Legend #Lift Station "Water Tower !Booster Station Arden Hills Border Elevation Data High : 1097.76 Low : 858.305 HRG PLOT: 9:01:20 AM 1/3/2019 BY: cduntem FILE: J:\2018\181106\Design\GIS\MXD\ArdenHillsBasemap.mxd General OverviewArden Hills, MN 0 800 1,600Feet 1 inch = 800 feet ¯ APPENDIX B Cost Comparison Worksheets Site ID Controller RTU Enclosure Year 4GLTE upgrade Yearly Cost Monthly Comments LS-1 IntraLink LC150 Crystal Ball Stainless Steel 2012 $300 $270 $22.48 LS-2 IntraLink LC150 Crystal Ball Stainless Steel 2011 $300 $270 $22.48 LS-3 Digital Control Company Crystal Ball Stainless Steel Not Sure $300 $270 $22.48 LS-4 IntraLink LC150 Crystal Ball Stainless Steel 2013 $300 $270 $22.48 LS-5 IntraLink LC150 Crystal Ball Stainless Steel 2011 $300 $270 $22.48 LS-6 Diversified Duplex Controller Crystal Ball Painted Steel Older $300 $270 $22.48 LS-7 IntraLink LC150 Crystal Ball Stainless Steel 2013 $300 $270 $22.48 LS-8 IntraLink LC150 Crystal Ball Stainless Steel 2011 $300 $270 $22.48 LS-9 IntraLink LC150 Crystal Ball Stainless Steel 2013 $300 $270 $22.48 LS-10 Floats and relays Crystal Ball Stainless Steel 1989 $300 $270 $22.48 LS-11 IntraLink LC150 Crystal Ball Stainless Steel 2017 $300 $270 $22.48 LS-12 IntraLink LC150 Crystal Ball Stainless Steel 2017 $300 $270 $22.48 LS-13 IntraLink LC150 Crystal Ball Stainless Steel 2012 $300 $270 $22.48 LS-14 Digital Control Company Crystal Ball Painted Steel 1995 $300 $270 $22.48 South Tower N/A XR50 FRP ?$300 $270 $22.48 Booster + Tower Booster SLC 5/03 High Tide Painted Steel ??Needs Replacement $262.50 $21.88 Assuming two year contract Tower Not Required XR50 FRP ?? Tower Only Not Required High Tide FRP ??Needs Replacement $262.50 $21.88 Assuming two year contract $4,571 $381 CURRENT CELLULAR OPERATING COSTS Item Number Description Quantity Unit Price Total Price Labor ea.Labor TOT Total All Labor & Parts QTY Total 4RF SEE DESC PN: APSQ-N135-SSC-HD-31-ENAA 16 $2,400.00 $38,400.00 $500.00 $8,000.00 $46,400.00 $2,900.00 2 $5,800.00 Aprisa SR+ base / remote / repeater station, half duplex RF option $0.00 Control Panel Ethernet Radio Based Embedded I/O 15 $1,000.00 $15,000.00 $1,000.00 $15,000.00 $30,000.00 Control Panel Enclosure 24 x 24 x 8 304 SS with lockable handle 16 $1,200.00 $19,200.00 $1,000.00 $16,000.00 $35,200.00 $2,200.00 2 $4,400.00 CXTA407G-3 Jumper Cable, 3 Foot, TNC Male to N Male 16 $60.00 $960.00 $100.00 $1,600.00 $2,560.00 $160.00 2 $320.00 CSP1NB90 Critec N Female\N Female Lightning protection 16 $60.00 $960.00 $100.00 $1,600.00 $2,560.00 $160.00 2 $320.00 LMR400 LMR400 3/8" cable (Total Length is an estimate, adjust as needed.)1,000 $1.15 $1,150.00 $1.00 $1,000.00 $2,150.00 $600.00 2 $1,200.00 EZ400NMHX N Male connector for LMR400 32 $16.00 $512.00 $100.00 $3,200.00 $3,712.00 $116.00 2 $232.00 GK-S400TT Standard Tinned Ground Kit for LMR400 2-Hole Lug 5Ft Lead 16 $35.00 $560.00 $100.00 $1,600.00 $2,160.00 $135.00 2 $270.00 221213 Weatherproofing Kit for Connectors and Splices, includes butyl rubber and PVC tape 16 $25.00 $400.00 $100.00 $1,600.00 $2,000.00 $0.00 $0.00 FG1523 152-156 MHz 3dBd Fiberglass Omni Antenna, N Female 1 $175.00 $175.00 $3,000.00 $3,000.00 $3,175.00 $3,175.00 1 $3,175.00 FM2 OMNI Mounting bracket 1 $28.00 $28.00 $100.00 $100.00 $128.00 $128.00 1 $128.00 $0.00 $0.00 Y1505 Laird\Antennex UHF 5-Element 9.2 dB Gold Anodized Yagi Antenna 15 $300.00 $4,500.00 $100.00 $1,500.00 $6,000.00 $400.00 1 $400.00 N Female Connector, Inc stainless steel U Bolt for mouonting $0.00 $0.00 FCC New License Application 1 $2,000.00 $2,000.00 $0.00 $0.00 $2,000.00 $0.00 $0.00 Poles for Antennas Round Tapered brushed aluminum -- 20' tall plus transformer base & footing 16 $2,000.00 $32,000.00 $1,000.00 $16,000.00 $48,000.00 Magnetic Base Mangnetic base to attach water tower 1 $3,000.00 $3,000.00 $2,000.00 $2,000.00 $5,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 NOTES:Total Parts $118,845.00 Total Labor $72,200.00 Complete Total $191,045.00 $16,245.00 ENTIRE NEW PRIVATE RADIO TELEMETRY SYSTEM ALTERNATIVE 1 ESTIMATE Descriptor Part Number Unit Unit Price QTY TOTAL Compact Logix PLC 5370-L1 1769-L18ER-BB1B EA 1930.00 1 1,930.00$ AC input modules 1734-IA4 EA 141.00 2 282.00$ AC output modules 1734-OA4 EA 180.00 2 360.00$ Analog input modules 1734-IE4C EA 501.00 2 1,002.00$ Analog Output modules 1734-OE2V EA 314.00 1 314.00$ Ethernet Adaptor module 1734-AENT EA 530.00 1 530.00$ Terminal modules w/screw terminals -- 8-point 1734-TB EA 23.30 10 233.00$ Terminal modules w/screw terminals -- 12-point 1734-TB3 EA 28.60 0 0 Terminal modules w/screw terminals -- 8-point 1734-TOP EA 18.00 0 0 Terminal modules w/screw terminals -- 12-point 1734-TOP3 EA 24.40 0 0 1-m Extension cable 1734-EXT1 EA 54.90 0 2,000.00$ Replace PanelView with new Ethernet Comm. 6,651.00$ Complete PLC & I/O Replacment Parts Cost UpFront Costs -- Upgrades Only Capital Labor Engineering Design Fees*Operating Costs/yr 2019 $10 yrs UpGrade Existing Crystal Ball RTUs @ $300 each x 16 4,800.00$ Owner $0 4,800.00$ Replace One High Tide Units with Crystal Ball @ 1 X $4k 4,000.00$ 4,000.00$ 5,000.00$ 13,000.00$ 13,000.00$ Fix Pressure Transmitter Problem with Radio Telemetry 17,000.00$ Included 5,000.00$ 22,000.00$ 22,000.00$ Fix Pressure Transmitter Problem with Radio Cellular 5,000.00$ 5,000.00$ 5,000.00$ 15,000.00$ 15,000.00$ Proposed 2019 Upgrade Costs w/ Radio Telemetry (2-sites)35,000.00$ Proposed 2019 Upgrade Costs w/ Celluar Telemetry (2-sites)28,000.00$ Proposed 2019 Upgrade Costs for PLC & I/O, Only 8,000.00$ 12,000.00$ 2,000.00$ 22,000.00$ Simple Math Cost to Operate remaining Cellular = $289 x 16 -$ -$ -$ 4,624.00$ 46,240.00$ Simple Math for Private Radio System $118,845.00 $72,200.00 $35,000 -$ $226,045.00 SIMPLE TEN (10) YEAR COST COMPARISON * Engineering fees subject to change depending on how the project is executed according to Owner's Decisions APPENDIX C Radio Path Study December 13, 2018 Page 1 of 33 Radio Path Profile Study Performed for: Summary: Profiles are based on the 4RF Aprisa SR+ 450MHz Licensed UHF radio. At 64QAM speed the usable throughput will be ~54Kbps. Calculations based on 5 Watts TX power at all sites. 4RF radios do adaptive modulation and will try to run as fast as possible. At the faster speeds the radio has to run at a lower TX power. At slower speeds it can TX at 5 Watts. At the top speed of 64 QAM the radio sensitivity is -103dB. LMR400 & LDF4-50A Cable and 9dBd Gain Yagi \ 5dBd OMNI antennas were used for calculations. The information contained in this document is theoretical and should always be tested with the actual equipment intended for use to determine integrity of the RF link and data quality. Antenna height s are as provided to TCIC. TCIC is not liable for installed results or results derived from information provided in this document. Performed by: Craig Ross Craig@TCICINC.Com Phone: 763-557-6648 Completed: 12-12-2018 December 13, 2018 Page 2 of 33 Satellite Overview Only December 13, 2018 Page 3 of 33 Elevation Only Overview December 13, 2018 Page 4 of 33 Elevation Only Overview December 13, 2018 Page 5 of 33 Network Only Overview December 13, 2018 Page 6 of 33 Notes: Calculated RSSI –74dB (36dB Fade Margin). There are some immediate trees near LS1that line of sight goes through. This calculates to be a good path but it might be worth testing to verify actually RSSI due to the immediate trees. Direction to aim antenna South Water Tower Latitude 45 03 25.21 N Longitude 093 09 09.74 W Azimuth 232.17° Elevation 947 ft ASL Antenna CL 150.0 ft AGL LS 1 Latitude 45 02 16.11 N Longitude 093 11 15.20 W Azimuth 52.14° Elevation 909 ft ASL Antenna CL 20.0 ft AGL Frequency (MHz) = 450.0 K = 1.33 %F1 = 60.00, 100.00 Path length (2.16 mi) 0 0.2 0.4 0.6 0.8 1.0 1.2 1.4 1.6 1.8 2.0Elevation (ft)850 900 950 1000 1050 1100 December 13, 2018 Page 7 of 33 Transmission details (South Water Tower -LS 1.pl5) South Water Tower LS 1 Latitude 45 03 25.21 N 45 02 16.11 N Longitude 093 09 09.74 W 093 11 15.20 W True azimuth (°) 232.17 52.14 Vertical angle (°) -0.85 0.83 Elevation (ft) 947.06 909.17 Tower height (ft) 150.00 Antenna model MFB4505 (TR) MYA-4505N (TR) Antenna gain (dBd) 5.00 9.15 Antenna height (ft) 150.00 20.00 Antenna azimuth (°) 0.00 TX line model LDF4-50A LMR-400 TX line unit loss (dB/100 ft) 1.51 2.71 TX line length (ft) 180.00 40.00 TX line loss (dB) 2.72 1.08 Frequency (MHz) 450.00 Path length (mi) 2.16 Free space loss (dB) 96.36 Atmospheric absorption loss (dB) 0.01 Field margin (dB) 0.00 Diffraction loss 27.60 Net path loss (dB) 109.31 109.31 Radio model Aprisa SR+ Aprisa SR+ TX power (dBm) 35.00 35.00 ERP (dbm) 37.28 43.07 ERP (watts) 5.35 20.26 RX threshold criteria 16 QAM 16 QAM RX threshold level (dBm) -110.00 -110.00 RX threshold level (µv) 0.71 0.71 Receive signal (dBm) -74.31 -74.31 Receive signal (µv) 43.03 43.03 Receive field strength (µv/m) 194.37 194.37 Thermal fade margin (dB) 35.69 35.69 December 13, 2018 Page 8 of 33 Notes: Calculated RSSI –88dB (27dB Fade Margin). LS2 just barley clears ground at the 1.1 mile mark and there are some groups of trees it needs to go directly through , plus it is surrounded by trees. This link is another that it would be recommended to field test. Direction to aim antenna (same view, different years) South Water Tower Latitude 45 03 25.21 N Longitude 093 09 09.74 W Azimuth 255.60° Elevation 947 ft ASL Antenna CL 150.0 ft AGL LS 2 Latitude 45 03 07.94 N Longitude 093 10 44.57 W Azimuth 75.58° Elevation 887 ft ASL Antenna CL 30.0 ft AGL Frequency (MHz) = 450.0 K = 1.33 %F1 = 60.00, 100.00 Path length (1.33 mi) 0 0.1 0.2 0.3 0.4 0.5 0.6 0.7 0.8 0.9 1.0 1.1 1.2 1.3Elevation (ft)850 900 950 1000 1050 1100 December 13, 2018 Page 9 of 33 Transmission details (South Water Tower -LS 2.pl5) South Water Tower LS 2 Latitude 45 03 25.21 N 45 03 07.94 N Longitude 093 09 09.74 W 093 10 44.57 W True azimuth (°) 255.60 75.58 Vertical angle (°) -1.48 1.46 Elevation (ft) 947.06 886.62 Tower height (ft) 150.00 Antenna model MFB4505 (TR) MYA-4505N (TR) Antenna gain (dBd) 5.00 9.15 Antenna height (ft) 150.00 30.00 Antenna azimuth (°) 0.00 TX line model LDF4-50A LMR-400 TX line unit loss (dB/100 ft) 1.51 2.71 TX line length (ft) 180.00 50.00 TX line loss (dB) 2.72 1.36 Frequency (MHz) 450.00 Path length (mi) 1.33 Free space loss (dB) 92.15 Atmospheric absorption loss (dB) 0.01 Field margin (dB) 0.00 Diffraction loss 47.22 Net path loss (dB) 125.00 125.00 Radio model Aprisa SR+ Aprisa SR+ TX power (dBm) 37.00 37.00 ERP (dbm) 39.28 44.80 ERP (watts) 8.48 30.16 RX threshold criteria QPSK QPSK RX threshold level (dBm) -115.00 -115.00 RX threshold level (µv) 0.40 0.40 Receive signal (dBm) -88.00 -88.00 Receive signal (µv) 8.90 8.90 Receive field strength (µv/m) 41.48 41.48 Thermal fade margin (dB) 27.00 27.00 December 13, 2018 Page 10 of 33 Notes: Calculated RSSI –68dB (42dB Fade Margin). This link has trees it has to go through but due to length of the path and distance from LS3 it calculates to be good. Direction to aim antenna South Water Tower Latitude 45 03 25.21 N Longitude 093 09 09.74 W Azimuth 232.75° Elevation 947 ft ASL Antenna CL 150.0 ft AGL LS 3 Latitude 45 02 56.81 N Longitude 093 10 02.42 W Azimuth 52.74° Elevation 886 ft ASL Antenna CL 20.0 ft AGL Frequency (MHz) = 450.0 K = 1.33 %F1 = 60.00, 100.00 Path length (0.90 mi) 0 0.1 0.2 0.3 0.4 0.5 0.6 0.7 0.8Elevation (ft)850 900 950 1000 1050 1100 December 13, 2018 Page 11 of 33 Transmission details (South Water Tower -LS 3.pl5) South Water Tower LS 3 Latitude 45 03 25.21 N 45 02 56.81 N Longitude 093 09 09.74 W 093 10 02.42 W True azimuth (°) 232.75 52.74 Vertical angle (°) -2.31 2.30 Elevation (ft) 947.06 885.83 Tower height (ft) 150.00 Antenna model MFB4505 (TR) MYA-4505N (TR) Antenna gain (dBd) 5.00 9.15 Antenna height (ft) 150.00 20.00 Antenna azimuth (°) 0.00 TX line model LDF4-50A LMR-400 TX line unit loss (dB/100 ft) 1.51 2.71 TX line length (ft) 180.00 40.00 TX line loss (dB) 2.72 1.08 Frequency (MHz) 450.00 Path length (mi) 0.90 Free space loss (dB) 88.76 Atmospheric absorption loss (dB) 0.00 Field margin (dB) 0.00 Diffraction loss 28.77 Net path loss (dB) 102.89 102.89 Radio model Aprisa SR+ Aprisa SR+ TX power (dBm) 35.00 35.00 ERP (dbm) 37.28 43.07 ERP (watts) 5.35 20.26 RX threshold criteria 16 QAM 16 QAM RX threshold level (dBm) -110.00 -110.00 RX threshold level (µv) 0.71 0.71 Receive signal (dBm) -67.89 -67.89 Receive signal (µv) 90.18 90.18 Receive field strength (µv/m) 407.37 407.37 Thermal fade margin (dB) 42.11 42.11 December 13, 2018 Page 12 of 33 Notes: Calculated RSSI –80dB (30dB Fade Margin). LS4 is surrounded by trees and has several groups of trees it needs to go through. Plus barley clears ground. This is a short link and calculates to be good but might not hurt to be field tested. Direction to aim antenna (same view, different years) South Water Tower Latitude 45 03 25.21 N Longitude 093 09 09.74 W Azimuth 218.83° Elevation 947 ft ASL Antenna CL 150.0 ft AGL LS 4 Latitude 45 02 47.73 N Longitude 093 09 52.30 W Azimuth 38.82° Elevation 892 ft ASL Antenna CL 20.0 ft AGL Frequency (MHz) = 450.0 K = 1.33 %F1 = 60.00, 100.00 Path length (0.92 mi) 0 0.1 0.2 0.3 0.4 0.5 0.6 0.7 0.8 0.9Elevation (ft)850 900 950 1000 1050 1100 December 13, 2018 Page 13 of 33 Transmission details (South Water Tower -LS 4.pl5) South Water Tower LS 4 Latitude 45 03 25.21 N 45 02 47.73 N Longitude 093 09 09.74 W 093 09 52.30 W True azimuth (°) 218.83 38.82 Vertical angle (°) -2.18 2.17 Elevation (ft) 947.06 892.39 Tower height (ft) 150.00 Antenna model MFB4505 (TR) MYA-4505N (TR) Antenna gain (dBd) 5.00 9.15 Antenna height (ft) 150.00 20.00 Antenna azimuth (°) 0.00 TX line model LDF4-50A LMR-400 TX line unit loss (dB/100 ft) 1.51 2.71 TX line length (ft) 180.00 40.00 TX line loss (dB) 2.72 1.08 Frequency (MHz) 450.00 Path length (mi) 0.92 Free space loss (dB) 88.97 Atmospheric absorption loss (dB) 0.00 Field margin (dB) 0.00 Diffraction loss 40.30 Net path loss (dB) 114.63 114.63 Radio model Aprisa SR+ Aprisa SR+ TX power (dBm) 35.00 35.00 ERP (dbm) 37.28 43.07 ERP (watts) 5.35 20.26 RX threshold criteria 16 QAM 16 QAM RX threshold level (dBm) -110.00 -110.00 RX threshold level (µv) 0.71 0.71 Receive signal (dBm) -79.63 -79.63 Receive signal (µv) 23.32 23.32 Receive field strength (µv/m) 105.35 105.35 Thermal fade margin (dB) 30.37 30.37 December 13, 2018 Page 14 of 33 Notes: Calculated RSSI –60dB (50dB Fade Margin). This link has some trees to go through but calculates to be very good. Direction to aim antenna South Water Tower Latitude 45 03 25.21 N Longitude 093 09 09.74 W Azimuth 240.86° Elevation 947 ft ASL Antenna CL 150.0 ft AGL LS 5 Latitude 45 02 50.58 N Longitude 093 10 37.34 W Azimuth 60.84° Elevation 886 ft ASL Antenna CL 20.0 ft AGL Frequency (MHz) = 450.0 K = 1.33 %F1 = 60.00, 100.00 Path length (1.36 mi) 0 0.1 0.2 0.3 0.4 0.5 0.6 0.7 0.8 0.9 1.0 1.1 1.2 1.3Elevation (ft)850 900 950 1000 1050 1100 December 13, 2018 Page 15 of 33 Transmission details (South Water Tower -LS 5.pl5) South Water Tower LS 5 Latitude 45 03 25.21 N 45 02 50.58 N Longitude 093 09 09.74 W 093 10 37.34 W True azimuth (°) 240.86 60.84 Vertical angle (°) -1.53 1.51 Elevation (ft) 947.06 885.83 Tower height (ft) 150.00 Antenna model MFB4505 (TR) MYA-4505N (TR) Antenna gain (dBd) 5.00 9.15 Antenna height (ft) 150.00 20.00 Antenna azimuth (°) 0.00 TX line model LDF4-50A LMR-400 TX line unit loss (dB/100 ft) 1.51 2.71 TX line length (ft) 180.00 40.00 TX line loss (dB) 2.72 1.08 Frequency (MHz) 450.00 Path length (mi) 1.36 Free space loss (dB) 92.36 Atmospheric absorption loss (dB) 0.01 Field margin (dB) 0.00 Diffraction loss 17.59 Net path loss (dB) 95.31 95.31 Radio model Aprisa SR+ Aprisa SR+ TX power (dBm) 35.00 35.00 ERP (dbm) 37.28 43.07 ERP (watts) 5.35 20.26 RX threshold criteria 16 QAM 16 QAM RX threshold level (dBm) -110.00 -110.00 RX threshold level (µv) 0.71 0.71 Receive signal (dBm) -60.31 -60.31 Receive signal (µv) 215.83 215.83 Receive field strength (µv/m) 974.90 974.90 Thermal fade margin (dB) 49.69 49.69 December 13, 2018 Page 16 of 33 Notes: Calculated RSSI –67dB (43dB Fade Margin). This calculates to be a good link. Direction to aim antenna South Water Tower Latitude 45 03 25.21 N Longitude 093 09 09.74 W Azimuth 229.21° Elevation 947 ft ASL Antenna CL 150.0 ft AGL LS 6 Latitude 45 02 30.79 N Longitude 093 10 38.70 W Azimuth 49.20° Elevation 902 ft ASL Antenna CL 20.0 ft AGL Frequency (MHz) = 450.0 K = 1.33 %F1 = 60.00, 100.00 Path length (1.60 mi) 0 0.1 0.2 0.3 0.4 0.5 0.6 0.7 0.8 0.9 1.0 1.1 1.2 1.3 1.4 1.5Elevation (ft)850 900 950 1000 1050 1100 December 13, 2018 Page 17 of 33 Transmission details (South Water Tower -LS 6.pl5) South Water Tower LS 6 Latitude 45 03 25.21 N 45 02 30.79 N Longitude 093 09 09.74 W 093 10 38.70 W True azimuth (°) 229.21 49.20 Vertical angle (°) -1.19 1.18 Elevation (ft) 947.06 902.42 Tower height (ft) 150.00 Antenna model MFB4505 (TR) MYA-4505N (TR) Antenna gain (dBd) 5.00 9.15 Antenna height (ft) 150.00 20.00 Antenna azimuth (°) 0.00 TX line model LDF4-50A LMR-400 TX line unit loss (dB/100 ft) 1.51 2.71 TX line length (ft) 180.00 40.00 TX line loss (dB) 2.72 1.08 Frequency (MHz) 450.00 Path length (mi) 1.60 Free space loss (dB) 93.74 Atmospheric absorption loss (dB) 0.01 Field margin (dB) 0.00 Diffraction loss 23.06 Net path loss (dB) 102.16 102.16 Radio model Aprisa SR+ Aprisa SR+ TX power (dBm) 35.00 35.00 ERP (dbm) 37.28 43.07 ERP (watts) 5.35 20.26 RX threshold criteria 16 QAM 16 QAM RX threshold level (dBm) -110.00 -110.00 RX threshold level (µv) 0.71 0.71 Receive signal (dBm) -67.16 -67.16 Receive signal (µv) 98.11 98.11 Receive field strength (µv/m) 443.18 443.18 Thermal fade margin (dB) 42.84 42.84 December 13, 2018 Page 18 of 33 Notes: Calculated RSSI –55dB (55dB Fade Margin). This calculates to be a good link. Direction to aim antenna (same view, different years) South Water Tower Latitude 45 03 25.21 N Longitude 093 09 09.74 W Azimuth 219.03° Elevation 947 ft ASL Antenna CL 150.0 ft AGL LS 7 Latitude 45 02 17.68 N Longitude 093 10 26.95 W Azimuth 39.02° Elevation 891 ft ASL Antenna CL 20.0 ft AGL Frequency (MHz) = 450.0 K = 1.33 %F1 = 60.00, 100.00 Path length (1.67 mi) 0 0.2 0.4 0.6 0.8 1.0 1.2 1.4 1.6Elevation (ft)850 900 950 1000 1050 1100 December 13, 2018 Page 19 of 33 Transmission details (South Water Tower -LS 7.pl5) South Water Tower LS 7 Latitude 45 03 25.21 N 45 02 17.68 N Longitude 093 09 09.74 W 093 10 26.95 W True azimuth (°) 219.03 39.02 Vertical angle (°) -1.22 1.20 Elevation (ft) 947.06 891.21 Tower height (ft) 150.00 Antenna model MFB4505 (TR) MYA-4505N (TR) Antenna gain (dBd) 5.00 9.15 Antenna height (ft) 150.00 20.00 Antenna azimuth (°) 0.00 TX line model LDF4-50A LMR-400 TX line unit loss (dB/100 ft) 1.51 2.71 TX line length (ft) 180.00 40.00 TX line loss (dB) 2.72 1.08 Frequency (MHz) 450.00 Path length (mi) 1.67 Free space loss (dB) 94.11 Atmospheric absorption loss (dB) 0.01 Field margin (dB) 0.00 Diffraction loss 10.91 Net path loss (dB) 90.38 90.38 Radio model Aprisa SR+ Aprisa SR+ TX power (dBm) 35.00 35.00 ERP (dbm) 37.28 43.07 ERP (watts) 5.35 20.26 RX threshold criteria 16 QAM 16 QAM RX threshold level (dBm) -110.00 -110.00 RX threshold level (µv) 0.71 0.71 Receive signal (dBm) -55.38 -55.38 Receive signal (µv) 380.70 380.70 Receive field strength (µv/m) 1719.64 1719.64 Thermal fade margin (dB) 54.62 54.62 December 13, 2018 Page 20 of 33 Notes: Calculated RSSI –66dB (44dB Fade Margin). LS8 has immediate trees in its path. Plus other g roups of trees for about .3 miles. This calculates to be a good path but the immediate trees might be a bigger impact than calculated. It may be worth testing this path as well. Direction to aim antenna (same view, different years) South Water Tower Latitude 45 03 25.21 N Longitude 093 09 09.74 W Azimuth 190.49° Elevation 947 ft ASL Antenna CL 150.0 ft AGL LS 8 Latitude 45 02 26.65 N Longitude 093 09 25.03 W Azimuth 10.49° Elevation 889 ft ASL Antenna CL 20.0 ft AGL Frequency (MHz) = 450.0 K = 1.33 %F1 = 60.00, 100.00 Path length (1.14 mi) 0 0.1 0.2 0.3 0.4 0.5 0.6 0.7 0.8 0.9 1.0 1.1Elevation (ft)850 900 950 1000 1050 1100 December 13, 2018 Page 21 of 33 Transmission details (South Water Tower -LS 8.pl5) South Water Tower LS 8 Latitude 45 03 25.21 N 45 02 26.65 N Longitude 093 09 09.74 W 093 09 25.03 W True azimuth (°) 190.49 10.49 Vertical angle (°) -1.79 1.78 Elevation (ft) 947.06 889.11 Tower height (ft) 150.00 Antenna model MFB4505 (TR) MYA-4505N (TR) Antenna gain (dBd) 5.00 9.15 Antenna height (ft) 150.00 20.00 Antenna azimuth (°) 0.00 TX line model LDF4-50A LMR-400 TX line unit loss (dB/100 ft) 1.51 2.71 TX line length (ft) 180.00 40.00 TX line loss (dB) 2.72 1.08 Frequency (MHz) 450.00 Path length (mi) 1.14 Free space loss (dB) 90.83 Atmospheric absorption loss (dB) 0.01 Field margin (dB) 0.00 Diffraction loss 25.21 Net path loss (dB) 101.39 101.39 Radio model Aprisa SR+ Aprisa SR+ TX power (dBm) 35.00 35.00 ERP (dbm) 37.28 43.07 ERP (watts) 5.35 20.26 RX threshold criteria 16 QAM 16 QAM RX threshold level (dBm) -110.00 -110.00 RX threshold level (µv) 0.71 0.71 Receive signal (dBm) -66.39 -66.39 Receive signal (µv) 107.14 107.14 Receive field strength (µv/m) 483.97 483.97 Thermal fade margin (dB) 43.61 43.61 December 13, 2018 Page 22 of 33 Notes: Calculated RSSI –82dB (28dB Fade Margin). There is a big group of trees near LS9 that this path needs to go through which are impacting the signal str ength. It calculates to be usable but the actual RSSI should be verified via a field test. Direction to aim antenna (same view, different year) South Water Tower Latitude 45 03 25.21 N Longitude 093 09 09.74 W Azimuth 201.37° Elevation 947 ft ASL Antenna CL 150.0 ft AGL LS 9 Latitude 45 02 14.68 N Longitude 093 09 48.66 W Azimuth 21.36° Elevation 890 ft ASL Antenna CL 20.0 ft AGL Frequency (MHz) = 450.0 K = 1.33 %F1 = 60.00, 100.00 Path length (1.45 mi) 0 0.1 0.2 0.3 0.4 0.5 0.6 0.7 0.8 0.9 1.0 1.1 1.2 1.3 1.4Elevation (ft)850 900 950 1000 1050 1100 December 13, 2018 Page 23 of 33 Transmission details (South Water Tower -LS 9.pl5) South Water Tower LS 9 Latitude 45 03 25.21 N 45 02 14.68 N Longitude 093 09 09.74 W 093 09 48.66 W True azimuth (°) 201.37 21.36 Vertical angle (°) -1.41 1.39 Elevation (ft) 947.06 889.62 Tower height (ft) 150.00 Antenna model MFB4505 (TR) MYA-4505N (TR) Antenna gain (dBd) 5.00 9.15 Antenna height (ft) 150.00 20.00 Antenna azimuth (°) 0.00 TX line model LDF4-50A LMR-400 TX line unit loss (dB/100 ft) 1.51 2.71 TX line length (ft) 180.00 40.00 TX line loss (dB) 2.72 1.08 Frequency (MHz) 450.00 Path length (mi) 1.45 Free space loss (dB) 92.91 Atmospheric absorption loss (dB) 0.01 Field margin (dB) 0.00 Diffraction loss 38.36 Net path loss (dB) 116.63 116.63 Radio model Aprisa SR+ Aprisa SR+ TX power (dBm) 35.00 35.00 ERP (dbm) 37.28 43.07 ERP (watts) 5.35 20.26 RX threshold criteria 16 QAM 16 QAM RX threshold level (dBm) -110.00 -110.00 RX threshold level (µv) 0.71 0.71 Receive signal (dBm) -81.63 -81.63 Receive signal (µv) 18.54 18.54 Receive field strength (µv/m) 83.73 83.73 Thermal fade margin (dB) 28.37 28.37 December 13, 2018 Page 24 of 33 Notes: Calculated RSSI –85dB (25dB Fade Margin). There is a scattered grouping of trees near L10 that this path needs to go through which are impacting the signal str ength. It calculates to be usable but the actual RSSI should be verified via a field test. Direction to aim antenna South Water Tower Latitude 45 03 25.21 N Longitude 093 09 09.74 W Azimuth 269.05° Elevation 947 ft ASL Antenna CL 150.0 ft AGL LS 10 Latitude 45 03 23.79 N Longitude 093 11 09.69 W Azimuth 89.03° Elevation 894 ft ASL Antenna CL 20.0 ft AGL Frequency (MHz) = 450.0 K = 1.33 %F1 = 60.00, 100.00 Path length (1.63 mi) 0 0.2 0.4 0.6 0.8 1.0 1.2 1.4 1.6Elevation (ft)850 900 950 1000 1050 1100 December 13, 2018 Page 25 of 33 Transmission details (South Water Tower-LS 10.pl5) South Water Tower LS 10 Latitude 45 03 25.21 N 45 03 23.79 N Longitude 093 09 09.74 W 093 11 09.69 W True azimuth (°) 269.05 89.03 Vertical angle (°) -1.23 1.21 Elevation (ft) 947.06 893.97 Tower height (ft) 150.00 Antenna model MFB4505 (TR) MYA-4505N (TR) Antenna gain (dBd) 5.00 9.15 Antenna height (ft) 150.00 20.00 Antenna azimuth (°) 0.00 TX line model LDF4-50A LMR-400 TX line unit loss (dB/100 ft) 1.51 2.71 TX line length (ft) 180.00 40.00 TX line loss (dB) 2.72 1.08 Frequency (MHz) 450.00 Path length (mi) 1.63 Free space loss (dB) 93.92 Atmospheric absorption loss (dB) 0.01 Field margin (dB) 0.00 Diffraction loss 40.23 Net path loss (dB) 119.50 119.50 Radio model Aprisa SR+ Aprisa SR+ TX power (dBm) 35.00 35.00 ERP (dbm) 37.28 43.07 ERP (watts) 5.35 20.26 RX threshold criteria 16 QAM 16 QAM RX threshold level (dBm) -110.00 -110.00 RX threshold level (µv) 0.71 0.71 Receive signal (dBm) -84.50 -84.50 Receive signal (µv) 13.31 13.31 Receive field strength (µv/m) 60.13 60.13 Thermal fade margin (dB) 25.50 25.50 December 13, 2018 Page 26 of 33 Notes: Calculated RSSI –51dB (59dB Fade Margin). This calculates to be a good path. Direction to aim antenna South Water Tower Latitude 45 03 25.21 N Longitude 093 09 09.74 W Azimuth 318.90° Elevation 947 ft ASL Antenna CL 150.0 ft AGL LS 11 Latitude 45 04 46.06 N Longitude 093 10 49.29 W Azimuth 138.88° Elevation 901 ft ASL Antenna CL 20.0 ft AGL Frequency (MHz) = 450.0 K = 1.33 %F1 = 60.00, 100.00 Path length (2.06 mi) 0 0.2 0.4 0.6 0.8 1.0 1.2 1.4 1.6 1.8 2.0Elevation (ft)850 900 950 1000 1050 1100 December 13, 2018 Page 27 of 33 Transmission details (South Water Tower-LS 11.pl5) South Water Tower LS 11 Latitude 45 03 25.21 N 45 04 46.06 N Longitude 093 09 09.74 W 093 10 49.29 W True azimuth (°) 318.90 138.88 Vertical angle (°) -0.94 0.92 Elevation (ft) 947.06 900.80 Tower height (ft) 150.00 Antenna model MFB4505 (TR) MYA-4505N (TR) Antenna gain (dBd) 5.00 9.15 Antenna height (ft) 150.00 20.00 Antenna azimuth (°) 0.00 TX line model LDF4-50A LMR-400 TX line unit loss (dB/100 ft) 1.51 2.71 TX line length (ft) 180.00 40.00 TX line loss (dB) 2.72 1.08 Frequency (MHz) 450.00 Path length (mi) 2.06 Free space loss (dB) 95.94 Atmospheric absorption loss (dB) 0.01 Field margin (dB) 0.00 Diffraction loss 4.86 Net path loss (dB) 86.16 86.16 Radio model Aprisa SR+ Aprisa SR+ TX power (dBm) 35.00 35.00 ERP (dbm) 37.28 43.07 ERP (watts) 5.35 20.26 RX threshold criteria 16 QAM 16 QAM RX threshold level (dBm) -110.00 -110.00 RX threshold level (µv) 0.71 0.71 Receive signal (dBm) -51.16 -51.16 Receive signal (µv) 618.58 618.58 Receive field strength (µv/m) 2794.15 2794.15 Thermal fade margin (dB) 58.84 58.84 December 13, 2018 Page 28 of 33 Notes: Calculated RSSI –77dB (33dB Fade Margin). This path has 2 points where it just clears ground at 1.1 and 1.45 mile marks. Plus a few groups of trees to go through. It calculates to be good but should be field tested. Direction to aim antenna South Water Tower Latitude 45 03 25.21 N Longitude 093 09 09.74 W Azimuth 257.66° Elevation 947 ft ASL Antenna CL 150.0 ft AGL LS 12 Latitude 45 03 07.98 N Longitude 093 11 00.79 W Azimuth 77.64° Elevation 899 ft ASL Antenna CL 20.0 ft AGL Frequency (MHz) = 450.0 K = 1.33 %F1 = 60.00, 100.00 Path length (1.55 mi) 0 0.1 0.2 0.3 0.4 0.5 0.6 0.7 0.8 0.9 1.0 1.1 1.2 1.3 1.4 1.5Elevation (ft)850 900 950 1000 1050 1100 December 13, 2018 Page 29 of 33 Transmission details (South Water Tower-LS 12.pl5) South Water Tower LS 12 Latitude 45 03 25.21 N 45 03 07.98 N Longitude 093 09 09.74 W 093 11 00.79 W True azimuth (°) 257.66 77.64 Vertical angle (°) -1.26 1.24 Elevation (ft) 947.06 899.10 Tower height (ft) 150.00 Antenna model MFB4505 (TR) MYA-4505N (TR) Antenna gain (dBd) 5.00 9.15 Antenna height (ft) 150.00 20.00 Antenna azimuth (°) 0.00 TX line model LDF4-50A LMR-400 TX line unit loss (dB/100 ft) 1.51 2.71 TX line length (ft) 180.00 40.00 TX line loss (dB) 2.72 1.08 Frequency (MHz) 450.00 Path length (mi) 1.55 Free space loss (dB) 93.45 Atmospheric absorption loss (dB) 0.01 Field margin (dB) 0.00 Diffraction loss 33.27 Net path loss (dB) 112.08 112.08 Radio model Aprisa SR+ Aprisa SR+ TX power (dBm) 35.00 35.00 ERP (dbm) 37.28 43.07 ERP (watts) 5.35 20.26 RX threshold criteria 16 QAM 16 QAM RX threshold level (dBm) -110.00 -110.00 RX threshold level (µv) 0.71 0.71 Receive signal (dBm) -77.08 -77.08 Receive signal (µv) 31.29 31.29 Receive field strength (µv/m) 141.32 141.32 Thermal fade margin (dB) 32.92 32.92 December 13, 2018 Page 30 of 33 Notes: Calculated RSSI –91dB (24dB Fade Margin). LS13 has a lot of scattered trees very close and barely clears ground from .8 to 1 mile mark. This path should be fi eld tested to confirm operation. Direction to aim antenna South Water Tower Latitude 45 03 25.21 N Longitude 093 09 09.74 W Azimuth 7.62° Elevation 947 ft ASL Antenna CL 150.0 ft AGL LS 13 Latitude 45 04 40.63 N Longitude 093 08 55.49 W Azimuth 187.62° Elevation 951 ft ASL Antenna CL 20.0 ft AGL Frequency (MHz) = 450.0 K = 1.33 %F1 = 60.00, 100.00 Path length (1.46 mi) 0 0.1 0.2 0.3 0.4 0.5 0.6 0.7 0.8 0.9 1.0 1.1 1.2 1.3 1.4Elevation (ft)920 940 960 980 1000 1020 1040 1060 1080 1100 1120 December 13, 2018 Page 31 of 33 Transmission details (South Water Tower-LS 13.pl5) South Water Tower LS 13 Latitude 45 03 25.21 N 45 04 40.63 N Longitude 093 09 09.74 W 093 08 55.49 W True azimuth (°) 7.62 187.62 Vertical angle (°) -0.90 1.01 Elevation (ft) 947.06 951.44 Tower height (ft) 150.00 Antenna model MFB4505 (TR) MYA-4505N (TR) Antenna gain (dBd) 5.00 9.15 Antenna height (ft) 150.00 20.00 Antenna azimuth (°) 0.00 TX line model LDF4-50A LMR-400 TX line unit loss (dB/100 ft) 1.51 2.71 TX line length (ft) 180.00 40.00 TX line loss (dB) 2.72 1.08 Frequency (MHz) 450.00 Path length (mi) 1.46 Free space loss (dB) 92.95 Atmospheric absorption loss (dB) 0.01 Field margin (dB) 0.00 Diffraction loss 49.71 Net path loss (dB) 128.02 128.02 Radio model Aprisa SR+ Aprisa SR+ TX power (dBm) 37.00 37.00 ERP (dbm) 39.28 45.07 ERP (watts) 8.48 32.11 RX threshold criteria QPSK QPSK RX threshold level (dBm) -115.00 -115.00 RX threshold level (µv) 0.40 0.40 Receive signal (dBm) -91.02 -91.02 Receive signal (µv) 6.29 6.29 Receive field strength (µv/m) 28.41 28.41 Thermal fade margin (dB) 23.98 23.98 December 13, 2018 Page 32 of 33 Notes: Calculated RSSI –70dB (40dB Fade Margin). There are a lot of trees for this path to go through and it also just clears ground at 1.4 mile mark. The path calculates to be good, but may want to be field tested. Direction to aim antenna South Water Tower Latitude 45 03 25.21 N Longitude 093 09 09.74 W Azimuth 351.24° Elevation 947 ft ASL Antenna CL 150.0 ft AGL LS 14 Latitude 45 04 49.76 N Longitude 093 09 28.12 W Azimuth 171.24° Elevation 951 ft ASL Antenna CL 20.0 ft AGL Frequency (MHz) = 450.0 K = 1.33 %F1 = 60.00, 100.00 Path length (1.64 mi) 0 0.2 0.4 0.6 0.8 1.0 1.2 1.4 1.6Elevation (ft)920 940 960 980 1000 1020 1040 1060 1080 1100 1120 December 13, 2018 Page 33 of 33 Transmission details (South Water Tower-LS 14.pl5) South Water Tower LS 14 Latitude 45 03 25.21 N 45 04 49.76 N Longitude 093 09 09.74 W 093 09 28.12 W True azimuth (°) 351.24 171.24 Vertical angle (°) -0.83 0.87 Elevation (ft) 947.06 951.44 Tower height (ft) 150.00 Antenna model MFB4505 (TR) MYA-4505N (TR) Antenna gain (dBd) 5.00 9.15 Antenna height (ft) 150.00 20.00 Antenna azimuth (°) 0.00 TX line model LDF4-50A LMR-400 TX line unit loss (dB/100 ft) 1.51 2.71 TX line length (ft) 180.00 40.00 TX line loss (dB) 2.72 1.08 Frequency (MHz) 450.00 Path length (mi) 1.64 Free space loss (dB) 93.97 Atmospheric absorption loss (dB) 0.01 Field margin (dB) 0.00 Diffraction loss 25.49 Net path loss (dB) 104.82 104.82 Radio model Aprisa SR+ Aprisa SR+ TX power (dBm) 35.00 35.00 ERP (dbm) 37.28 43.07 ERP (watts) 5.35 20.26 RX threshold criteria 16 QAM 16 QAM RX threshold level (dBm) -110.00 -110.00 RX threshold level (µv) 0.71 0.71 Receive signal (dBm) -69.82 -69.82 Receive signal (µv) 72.21 72.21 Receive field strength (µv/m) 326.18 326.18 Thermal fade margin (dB) 40.18 40.18 Page 1 of 1 DATE: April 22, 2019 TO: Honorable Mayor and City Councilmembers David Perrault, City Administrator FROM: Sue Polka, Interim Public Works Director/City Engineer SUBJECT: Camera Trailer Purchase Budgeted Amount: Actual Amount: Funding Source: $125,000 $124,337.00 Equipment Replacement Fund Council Should Consider Approval of the purchase of camera trailer from Flexible Pipe Tool Company in the amount of $124,337.00, including trade-in of the 2003 camera trailer (Attachment A). Background/Discussion The City’s existing trailer was purchased in 2003 and is in need of replacement due to corrosion, and aging in addition to technology updates including camera equipment, computer and software. The trailer is used in sewer televising operations which are completed periodically in accordance with the City’s sanitary sewer policy as well as in emergency situations such as plugged or broken mains. The 2019 CIP identifies a budget of $125,000 for the camera trailer replacement (Attachment B). The purchase price includes a trade-in value of $21,000 for the 2003 trailer. Staff recommends Council approve the purchase of the camera trailer. Attachments ATTACHMENT A: Flexible Pipe Tool Proposal ATTACHMENT B: CIP Project Sheet CONSENT ITEM – 7O MEMORANDUM Date: To:Jeff Frid City of Arden Hills Public Works 1425 Paul Kirkwold Drive Arden Hills, MN From:Mark Brinker One (1) 2019 Aries Pathfinder system mounted in 7' x 14' Command Center per Minnesota State Contract #105679 and including the following features/options: 1.0 Pathfinder system base price 67,029.00$ 1.2.6 Large line kit w/ 8" phenmatic wheels 5,974.00$ 1.2.13 High traction carbide tires ( 4 )804.00$ 1.2.25 Dually 5" wheel assembly ( 4 )1,304.00$ 1.5.3 Rack mounted desktop computer, UPS, and 19" Monitor 5,747.00$ 1.5.35 19" LCD desktop monitor 1,036.00$ 1.5.36 19" Rear viewing monitor 982.00$ 1.6.3 Add Pathfinder reel mounting kit with stand 617.00$ 5.0 Base Unit Price Command Center 63,693.00$ 5.1.1 Roof mounted A/C unit 1,848.00$ 5.1.2 Add 1500 watt wall mounted heater (2)832.00$ 5.1.3 Add padded bench seat 255.00$ 5.1.6 Vise to workbench 95.00$ 5.1.5 Substitute Lonplate flooring (per room) (2)Included 5.2.1 Tall closet in control room, with shelves 1,185.00$ 5.2.5 Cabinet over workbench with work light 638.00$ 5.2.6 Stacked aluminum shelving, equipment room 445.00$ 5.2.8 9 drawer tool box with tools 899.00$ 5.4.4.Add 19-gallon washdown system w/ 25' retractable reel assy.1,206.00$ 5.5.2 Rear arrow stick w/ controller, ( traffic control )884.00$ 5.5.6 Cold-weather door kit installed 2,025.00$ 5.5.14 Substitute 7' x 14' enclosed trailer outfitting package ( deduct )(20,722.00)$ 5.5.15 Add 7' x 14' 7000lbs extended tongue trailer 8,561.00$ 145,337.00$ FLEXIBLE PIPE TOOL COMPANY Sewer Cleaning and Inspection Equipment - Sales and Service 22606 186th Avenue, Cold Spring, MN 56320 Phone: 320-597-7552 Fax: 320-597-7882 Toll Free: 800-450-6969 March 20, 2019 We are pleased to submit the following quotation. All prices are subject to immediate acceptance. Clerical errors are subject to correction. All agreements are contingent upon fires, accidents, labor difficulties and causes beyond our reasonable control. No statement, contract or order will be binding on the Company unless made or approved on behalf of the Company by one of its officers. Equipment Subtotal (21,000.00)$ MN State Sales Tax Exempt Total:124,337.00$ By:Mark Brinker Flexible Pipe Tool Company Authorzied Signature Title City of Arden Hills Trade in exsiting system ( deduct ) Page 1 of 1 CONSENT ITEM – 7P MEMORANDUM DATE: April 22, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Sue Polka, Interim Public Works Director/City Engineer SUBJECT: Highway 10 Watermain Replacement–TKDA Proposal for Construction Administration Services Budgeted Amount: Actual Amount: Funding Source: $30,000 $47,400 Water Utility Council Should Consider Entering into an amended professional services agreement with TKDA to provide construction administration engineering services on an hourly time and materials basis in the not-to-exceed amount of $17,400. Background/Discussion On May 14, 2018, the City Council approved a professional services agreement with TKDA to provide design services for the Highway 10 Watermain Replacement Project in the amount not to exceed $15,000. On November 13, 2018, the contract was increased by another $15,000 due to additional work including plan and specification revisions requested by MnDOT, right of entry exhibits, and coordination meetings. MnDOT recently awarded a contract to Meyer Contracting for the project which is currently under construction in conjunction with the Highway 10 widening and noise wall construction. City staff is providing in-house construction observation for the watermain portion of the project. It is typical for the City to continue a contract with the design engineer to provide technical assistance during construction in the event questions arise on the plans and specifications. TKDA has also been attending preconstruction meetings and providing information for the grant submittal to the state. Staff is requesting an amendment to the agreement in the amount of $17,400 (Attachment A). Attachments Attachment A: TKDA – Proposal for Engineering Services April 11, 2019 Via Email Only: spolka@cityofardenhills.org Ms. Sue Polka, PE Public Works Director/City Engineer City of Arden Hills 1245 West Highway 96 Arden Hills, Minnesota 55112 Re: Proposal for Engineering Services Construction Administration for Watermain Relocation Dear Ms. Polka: In response to your request, we propose to provide Engineering Services in connection with watermain relocation as a part of MnDOT’s two lane exit project at Highway 10 and Interstate 35W. Our services will be provided in the manner described in this Proposal subject to the terms and conditions set forth in our “General Provisions of Engineer-Architect Agreement” dated July 2009. Hereinafter, the City of Arden Hills is referred to as CLIENT. I. PROJECT DESCRIPTION MnDOT is planning for a two lane exit, an auxiliary lane, and noise walls on Highway 10 and Interstate 35W. City watermain is in close proximity to the proposed noise wall and has a history of corrosion and breaks. The construction activity could cause additional watermain breaks due to the age and condition of the watermain. Approximately 1,500 feet of watermain is proposed to be replaced on the south side of Highway 10 between Interstate 35W and County State Aid Highway 96. TKDA completed the engineering drawings for this work. II. SERVICES TO BE PROVIDED BY TKDA Based on TKDA’s understanding of the Project, we propose to provide the following services: A. CONSTRUCTION ADMINISTRATION Provide general construction administration including the following: responses to requests for information, field check ins, attending up to two project meetings, preparing project documentation, as well as completion of as-built drawings for the watermain work. III. ADDITIONAL SERVICES If authorized in writing by the CLIENT, we will furnish or obtain from others Additional Services of the types listed below which are not considered as basic services under this Proposal. Additional Services Ms. Sue Polka, PE City of Arden Hills Proposal for Engineering Services Watermain Relocation April 11, 2019 Page 2 shall be billable on an Hourly Time and Materials basis and such billings shall be over and above any maximum amounts set forth in this Proposal. A. If the CLIENT wishes to have TKDA attend any City Council meetings or other additional meetings beyond those listed in SECTION II, TKDA can attend as an additional service. B. MnDOT will complete construction staking for the project. If MnDOT and/or CLIENT would like TKDA to perform construction staking, it can be provided as an additional service. C. Construction inspection is anticipated to be completed by the CLIENT. If the CLIENT would like TKDA to perform construction inspection for the watermain relocation, it can be provided as an additional service. IV. CLIENT’S RESPONSIBILITIES These responsibilities shall include, but are not limited to the following: A. Designate one individual to act as a representative with respect to the work to be performed, and such person shall have complete authority to transmit instructions, receive information, interpret and define policies, and make decisions with respect to critical elements pertinent to the Project. This individual shall be identified in the signature block area of this Proposal. B. Provide TKDA with access to the site as required to perform services listed in SECTION II. C. Provide reviews of materials furnished by TKDA in a reasonable and prompt manner so that the project schedule can be maintained. D. Perform construction inspection for the watermain relocation and provide field measurements for as-built preparation. V. PERIOD OF SERVICE We will expect to start our services promptly upon receipt of your written acceptance of this Proposal and to complete SECTION II services within 12 months thereafter. Segments of the work plan will be completed progressively to facilitate the Project Schedule. VI. COMPENSATION Compensation to TKDA for services provided as described in SECTION II of this Proposal shall be on an Hourly Time and Materials basis for a total not to exceed amount of $17,400. Our detailed Project Fee Estimate is attached. Payment shall be made in accordance with Article 3 of the attached General Provisions The level of effort required to accomplish SECTION II services can be affected by factors which are beyond our control. Therefore, if it appears at any time that charges for services rendered under SECTION II will exceed the above, we agree that we will not perform services or incur costs which will Ms. Sue Polka, PE City of Arden Hills Proposal for Engineering Services Watermain Relocation April 11, 2019 Page 3 result in billings in excess of such amount until we have been advised by you that additional funds are available and our work can proceed. VII. CONTRACTUAL INTENT We thank you for the opportunity to submit this Proposal. We agree that this Proposal and attachments constitute a contract between us upon its signature by an authorized official of The City of Arden Hills and the return of a signed original to us. This Proposal will be open for acceptance for 60 days, unless the provisions herein are changed by us in writing prior to that time. If you have any questions, please contact Larry Poppler at 651.292.4457 or larry.poppler@tkda.com. Sincerely, Lawrence P. Poppler, PE Dennis M. Postler, PE Project Manager Vice President, Municipal Engineering LPP:DMP:bas:sfs:ksb:jks ATTACHMENTS: PROJECT FEE ESTIMATE GENERAL PROVISIONS ACCEPTED FOR THE CITY OF ARDEN HILLS, MINNESOTA By: _______________________________________________________________________________ (signature) Printed Name/Title Date CLIENT’S DESIGNATED REPRESENTATIVE: __________________________________________________________________________________ Name/Title Phone Email Project Fee Estimate Arden Hills 4/11/2019 TH 10 Watermain Construction Administration LPP SR PM Reg Engineer Grad. Engineer 1 Construction Observation 1.1 Construction Administration 32 32 64 8,736$ 1.2 Project Meetings 4 4 8 1,092$ 1.3 MMB Project Documentation 10 10 20 2,730$ 1.4 MNDOT Project Documentation 2 16 8 26 2,558$ 1.5 Final Documentation and As-Builts 2 8 12 22 2,154$ - -$ SUBTOTAL HOURS 50 70 20 140 SUBTOTAL COST 17,270$ Expenses: Travel & Subsistence (TS)50$ Subtotal 17,320$ TOTAL HOURS 50 70 20 140 TOTAL LABOR COST 17,270$ TOTAL EXPENSES 50$ TOTAL PROJECT 17,320$ TOTAL (ROUNDED)17,400$ Total Dollars Estimated Person Hours Required Total Hours Project: Client: Task Task Description TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED General Provisions of Engineer-Architect Agreement TKDA GENERAL PROVISIONS JULY 2009 (E/O) ARTICLE 1. GENERAL These General Provisions supplement and become part of the Agreement between Toltz, King, Duvall, Anderson and Associates, Incorporated, a Minnesota Corporation, hereinafter referred to as TKDA, and the other Party to the Agreement, hereinafter referred to as CLIENT, wherein the CLIENT engages TKDA to provide certain Engineering, Architectural, and/or Planning services. Either Party to this Agreement may be referred to as a “Party” or collectively as “Parties.” As used herein, the term “Agreement” refers to (1) TKDA’s original Engagement Letter or proposal (the “Engagement Letter”) which forms the basis for the Agreement; (2) these General Provisions, and (3) any attached Exhibits, as if they were part of one and the same document. With respect to the order of precedence, any attached Exhibits shall govern over these General Provisions and the Engagement Letter shall govern over any attached Exhibits and these General Provisions. ARTICLE 2. PERIOD OF SERVICE The term of this Agreement for the performance of services hereunder shall be as set forth in TKDA’s Engagement Letter. Any lump sum or estimated maximum payment amounts set forth in the Engagement Letter have been established in anticipation of the orderly and continuous progress of the project in accordance with the schedule set forth in the Engagement Letter or any Exhibits attached thereto. ARTICLE 3. COMPENSATION TO TKDA A. Compensation to TKDA for services shall be as designated in the Engagement Letter. The CLIENT shall make monthly payments to TKDA within 30 days of date of invoice. B. The CLIENT will pay the balance stated on the invoice unless CLIENT notifies TKDA in writing of the particular item that is alleged to be incorrect within 15 days from the date of invoice, in which case all undisputed items shall be paid and amounts in dispute shall become due upon an adjudicated resolution or upon agreement of the parties. All accounts unpaid after 30 days from the date of original invoice shall be subject to a service charge of 1-1/2% per month, or the maximum amount authorized by law, whichever is less. TKDA shall be entitled to recover all reasonable costs and disbursements, including reasonable attorneys’ fees, incurred in connection with collecting amounts owed by CLIENT. In addition, TKDA may, after giving seven days’ written notice to the CLIENT, suspend services under this Agreement until TKDA has been paid in full for all amounts then due for services, expenses and charges. CLIENT agrees that it shall waive any and all claims against TKDA and that TKDA shall not be responsible for any claims arising from suspension of services hereunder. ARTICLE 4. EXTRA WORK If TKDA is of the opinion that any work it has been directed to perform is beyond the Scope of this Agreement, or that the level of effort required exceeds that estimated due to changed conditions and thereby constitutes extra work, it shall notify the CLIENT of that fact. Upon written notification to CLIENT, TKDA shall be entitled to additional compensation for same, and to an extension of time for completion absent timely written objection by CLIENT to additional services. ARTICLE 5. ABANDONMENT, CHANGE OF PLAN AND TERMINATION Either Party has the right to terminate this Agreement upon seven days’ written notice for convenience of either CLIENT or TKDA. In addition, the CLIENT may at any time reduce the scope of this Agreement. Such reduction in scope shall be set forth in a written notice from the CLIENT to TKDA. In the event of unresolved dispute over change in scope or changed conditions, this Agreement may also be terminated upon seven days’ written notice as provided above. In the event of a termination or reduction in scope of the project work, TKDA shall be paid for the work performed and expenses incurred on the project work and for any completed and abandoned work for which payment has not been made, computed in accordance with the provisions of the Engagement Letter and payment of a reasonable amount for services and expenses directly attributable to termination, both before and after the effective date of termination, such as reassignment of personnel, costs of terminating contracts with TKDA’s subconsultants, costs of producing copies of file materials and other related close-out costs. ARTICLE 6. DISPOSITION OF PLANS, REPORTS AND OTHER DATA All documents, including reports, drawings, calculations, specifications, CADD materials, computer software or hardware or other work product prepared by TKDA pursuant to this Agreement are TKDA’s Instruments of Service and TKDA retains all ownership interests in said Instruments of Service, including copyrights. Any use or reuse of such Instruments of Service, except for the specific purpose intended, by the CLIENT or others without written consent, verification, or adaptation by TKDA will be at the CLIENT’s risk and full legal responsibility. In this regard, the CLIENT will indemnify and hold harmless TKDA from any and all suits or claims of third parties arising out of such use or reuse which is not specifically verified, adapted, or authorized by TKDA. Copies of documents that may be relied upon by the CLIENT are limited to the printed copies (also known as hard copies) that are signed or sealed by TKDA’s Engineer or Architect. Files in electronic format furnished to the CLIENT are only for convenience of the CLIENT. Any conclusion or information obtained or derived from such electronic files will be at the user’s sole risk. If there is a discrepancy between the electronic files and the hard copies, the hard copies govern. In the event electronic copies of documents are made available to the CLIENT, the CLIENT acknowledges that the useful life of electronic media may be limited because of deterioration of the media, obsolescence of the computer hardware and/or software systems or other causes outside of TKDA’s control. Therefore, TKDA makes no representation that such media will be fully usable beyond 30 days from date of delivery to CLIENT. If requested, at the time of completion or termination of the work, TKDA shall make available to the CLIENT at CLIENT’s expense copies of the Instruments of Service upon (i) payment of amounts due and owing for work performed and expenses incurred under this Agreement, and (ii) fulfillment of the CLIENT’s obligations under this Agreement. ARTICLE 7. CLIENT’S ACCEPTANCE BY PURCHASE ORDER In lieu of or in addition to execution of the Engagement Letter, the CLIENT may authorize TKDA to commence services by issuing a purchase order by a duly authorized representative. Such authority to commence services or purchase order shall incorporate by reference the terms and conditions of this Agreement. In the event the terms and conditions of this Agreement conflict with those contained in the CLIENT’s purchase order, the terms and conditions of this Agreement shall govern. Notwithstanding any purchase order provisions to the contrary, no warranties, express or implied, are made by TKDA. In order to implement the intent of Parties to this Agreement, the Parties agree that the Engagement Letter, these General Provisions, and any Exhibits constitute the entire Agreement between them. The Parties further agree that the preprinted terms and conditions of any CLIENT-generated purchase order issued to request work pursuant to this Agreement will not apply to the work, regardless of whether TKDA executes the purchase order in acceptance of the work. ARTICLE 8. CLIENT’S RESPONSIBILITIES A. To permit TKDA to perform the services required hereunder, the CLIENT shall supply, in proper time and sequence, the following at no expense to TKDA: 1. All necessary information regarding its requirements as necessary for orderly progress of the work. 2. Designate in writing a person to act as CLIENT’s representative with respect to the services to be rendered under this Agreement. Such person shall have authority to transmit instructions, receive instructions, receive information, and interpret and define CLIENT’s policies with respect to TKDA’s services. 3. Furnish, as required for performance of TKDA’s services (except to the extent provided otherwise in the Engagement Letter or any Exhibits attached thereto), data prepared by or services of others, including without limitation, soil borings, probing and subsurface explorations, hydrographic and geohydrologic surveys, laboratory tests and inspections of samples, materials and equipment; appropriate professional interpretations of all of the foregoing; environmental assessment and impact statements; property, boundary, easement, right-of-way, topographic and utility surveys; property descriptions; zoning, deed and other land use restriction; and other special data not covered in the Engagement Letter or any Exhibits attached thereto. 4. Provide access to, and make all provisions for TKDA to enter upon publicly or privately owned property as required to perform the work. 5. Act as liaison with other agencies or involved parties to carry out necessary coordination and negotiations; furnish approvals and permits from all governmental authorities having jurisdiction over the project and such approvals and consents from others as may be necessary for completion of the project. 6. Examine all reports, sketches, drawings, specifications and other documents prepared and presented by TKDA, obtain advice of an attorney, insurance counselor or others as CLIENT deems necessary for such examination, and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of TKDA. 7. Give prompt written notice to TKDA whenever the CLIENT observes or otherwise becomes aware of any development that affects the scope or timing of TKDA’s services or any defect in the work of Construction Contractor(s), subconsultants or TKDA. 8. Initiate action, where appropriate, to identify and investigate the nature and extent of asbestos, petroleum and/or pollution in the project and to abate and/or remove the same as may be required by federal, state or local statute, ordinance, code, rule, or regulation now existing or hereinafter enacted or amended. For purposes of this Agreement, “pollution” and “pollutant” shall mean any solid, liquid, gaseous or thermal irritant or contaminant, including petroleum, smoke, vapor, soot, alkalis, chemicals and hazardous or toxic waste. Hazardous Materials means any substance, waste, pollutant or contaminant (including petroleum) now or hereafter included within such terms under any federal, state or local statute, ordinance, code, rule or regulation now existing or hereinafter enacted or amended. Waste further includes materials to be recycled, reconditioned or reclaimed. CLIENT further agrees it TKDA GENERAL PROVISIONS JULY 2009 (E/O) will, where appropriate, endeavor to identify, remove and/or encapsulate asbestos products, petroleum, pollutants or Hazardous Materials located in the project area prior to accomplishment by TKDA of any work on the project. If TKDA encounters, or reasonably suspects that it has encountered, asbestos or pollution in the project, TKDA shall cease activity on the project and promptly notify the CLIENT, who shall proceed as set forth above. Unless otherwise specifically provided in the Engagement Letter, the services to be provided by TKDA do not include identification of asbestos or pollution, and TKDA has no duty to identify or attempt to identify the same within the area of the project. With respect to the foregoing, CLIENT acknowledges and agrees that TKDA is not a user, handler, generator, operator, treater, storer, transporter or disposer of asbestos, petroleum, Pollutant, or other Hazardous Materials which may be encountered by TKDA on the project. CLIENT agrees to hold harmless, indemnify and defend TKDA and TKDA’s officers, subconsultant(s), subcontractor(s), employees and agents from and against any and all claims, lawsuits, damages, liability and costs, including, but not limited to, costs of defense, arising out of or in any way connected with the presence, discharge, release, or escape of asbestos, petroleum or other Hazardous Materials or waste on the site. This indemnification is intended to apply only to existing conditions present at the site prior to TKDA’s commencement of services, and does not apply to conditions that arise subsequent to TKDA’s commencement of services that are caused or created by TKDA. 9. Provide such accounting, independent cost estimating and insurance counseling services as may be required for the project, such legal services as the CLIENT may require or TKDA may reasonably request with regard to legal issues pertaining to the project including any that may be raised by contractor(s), such auditing service as CLIENT may require to ascertain how or for what purpose any contractor has used the monies paid under the construction contract, and such inspection services as CLIENT may require to ascertain that contractor(s) are complying with any law, rule, regulation, ordinance, code or order applicable to their furnishing and performing the work. 10. Provide “record” drawings and specifications for all existing physical plants or facilities which are pertinent to the project. 11. Act promptly to approve all pay requests, Supplemental Agreements, or requests for information by TKDA as set forth herein. 12. Require all Utilities with facilities in the CLIENT’s right-of-way to locate and mark said utilities upon request, relocate and/or protect said utilities as determined necessary to accommodate work of the project, submit a schedule of the necessary relocation/protection activities to the CLIENT for review and comply with agreed upon schedule. 13. Provide other services, materials, or data as may be set forth in the Engagement Letter or any Exhibits attached thereto. B. TKDA shall be entitled to rely on the accuracy and completeness of information furnished by the CLIENT. If TKDA finds that any information furnished by the CLIENT is in error or is inadequate for its purpose, TKDA shall promptly notify the CLIENT. ARTICLE 9. OPINIONS OF COST Opinions of probable project cost, construction cost, financial evaluations, feasibility studies, economic analyses of alternate solutions and utilitarian considerations of operations end maintenance costs provided for in the Engagement Letter or any Exhibits attached thereto, are made on the basis of TKDA’s experience and qualifications and represent TKDA’s judgment as an experienced and qualified design professional. It is recognized that TKDA does not have control over the cost of labor, material, equipment or services furnished by others or over market conditions or contractors’ methods of determining their prices, and that any evaluation of any facility to be constructed, or acquired, or work to be performed on the basis of TKDA’s cost opinions, must of necessity, be speculative until completion of construction or acquisition. Accordingly, TKDA does not guarantee that proposals, bids or actual costs will not substantially vary from opinions, evaluations or studies submitted by TKDA to CLIENT hereunder. TKDA assumes no responsibility for the accuracy of opinions of probable project costs or construction costs, and provides these estimates for the sole convenience of the CLIENT for the purposes of general project budgeting. ARTICLE 10. CONSTRUCTION PHASE SERVICES CLIENT acknowledges that it is customary for the Architect or Engineer who is responsible for the preparation and furnishing of Drawings and Specifications and other construction-related documents to be employed to provide professional services during the Construction Phases of the project, (1) to interpret and clarify the documentation so furnished and to modify the same as circumstances revealed during bidding and construction may dictate, (2) in connection with acceptance of substitute of or-equal items of materials and equipment proposed by bidders and contractor(s), (3) in connection with review of shop drawings and sample submittals, and (4) as a result of and in response to TKDA’s detecting in advance of performance of affected work inconsistencies or irregularities in such documentation. CLIENT agrees that if TKDA is not employed to provide such professional services during the Construction Phases of the project, TKDA will not be responsible for, and CLIENT shall indemnify and hold TKDA (and TKDA’s professional associates and consultants) harmless from, all claims, damages, losses and expenses including attorneys’ fees arising out of, or resulting from, any interpretation, clarification, substitution acceptance, shop drawing or sample approval or modification of such documentation issued or carried out by CLIENT or others. Nothing contained in this paragraph shall be construed to release TKDA (or TKDA’s professional associates or consultants) from liability for failure to perform in accordance with professional standards any duty or responsibility which TKDA has undertaken or assumed under this Agreement. ARTICLE 11. INSURANCE TKDA shall procure and maintain insurance for protection from claims against it under workers’ compensation acts, claims for damages because of bodily injury including personal injury, sickness or disease or death of any and all employees, and from claims against it for damages because of injury to or destruction of property. Also, TKDA shall procure and maintain professional liability insurance for protection from claims arising out of performance of professional services caused by any negligent act, error, or omission for which TKDA is legally liable. Certificates of insurance will be provided to the CLIENT upon request. ARTICLE 12. ASSIGNMENT This Agreement, being intended to secure the personal service of the individuals employed by and through whom TKDA performs work hereunder, shall not be assigned, sublet or transferred without the written consent of TKDA and the CLIENT. Any assignment of the Agreement, or claims arising under or relating to the Agreement without the written consent of both Parties shall be null and void. ARTICLE 13. CONTROLLING LAW This Agreement is to be governed by the laws of the State of Minnesota. ARTICLE 14. SEVERABILITY Any provision or portion thereof in this Agreement which is held to be void or unenforceable under any law shall be deemed stricken, and all remaining provisions shall continue to be valid and binding between CLIENT and TKDA. ARTICLE 15. WAIVER OF CONSEQUENTIAL DAMAGES CLIENT and TKDA waive consequential damages for claims, disputes or other matters in question arising out of or relating to TKDA’s services under this Agreement. This mutual waiver of consequential damages applies and survives termination of this Agreement. ARTICLE 16. LIMITATION OF LIABILITY In recognition of the relative risks of CLIENT and TKDA relating to the work, CLIENT agrees, to the extent permitted by law, that TKDA’s liability to the CLIENT or anyone claiming through CLIENT for any and all claims, losses, costs, or damages whatsoever arising out of, resulting from or in any way related to the Project or the Agreement from any cause or causes including, but not limited to, the negligence, professional errors or omissions, strict liability or breach of contract, or warranty express or implied, of TKDA or its officers, directors, partners, employees, agents, or consultants, or any of them, shall not exceed the total insurance proceeds paid or available on behalf of or to TKDA by its insurers in settlement or satisfaction of CLIENT’s claims against TKDA under the terms and conditions of TKDA’s insurance policies applicable thereto. ARTICLE 17. CONFLICT RESOLUTION In an effort to resolve any conflicts that arise during the design or construction of the project or following the completion of the project, the CLIENT and TKDA agree that all disputes between them arising out of or relating to this Agreement shall be submitted to nonbinding mediation as a precondition to any formal legal proceedings. ARTICLE 18. CONFIDENTIALITY TKDA agrees to keep confidential and not to disclose to any person or entity, other than TKDA’s employees, subconsultants and the general contractor and subcontractors, if appropriate, any data and information furnished to TKDA and marked CONFIDENTIAL by the CLIENT. These provisions shall not apply to information in whatever form that comes into the public domain, nor shall it restrict TKDA from giving notices required by law or complying with an order to provide information or data when such order is issued by a court, administrative agency or other authority with proper jurisdiction, or if it is reasonably necessary for TKDA to complete services under the Agreement or defend itself from any suit or claim. ARTICLE 19. UNDERGROUND UTILITIES If authorized in the Engagement Letter, TKDA and/or its authorized subconsultant will conduct the research that in its professional opinion is necessary and will prepare a plan indicating the locations intended for subsurface penetrations with respect to assumed locations of underground improvements. Such services by TKDA or its subconsultant will be performed in a manner consistent with the ordinary standard of care. The CLIENT recognizes that the research may not identify all underground improvements and that the information upon which TKDA relies may contain errors or may not be complete. The CLIENT agrees, to the fullest extent permitted by law, to waive all claims and causes of action against TKDA and anyone for whom TKDA may be legally liable, for claims by CLIENT or its contractors for delay or additional compensation relating to the identification, removal, relocation, or restoration of utilities, or damages to underground improvements resulting from subsurface penetration locations established by TKDA. Page 1 of 1 DATE: April 22, 2019 TO: Honorable Mayor and City Councilmembers David Perrault, City Administrator FROM: Sue Polka, Interim Public Works Director/City Engineer SUBJECT: County State Aid Highway Designation -Municipal Consent Budgeted Amount: Actual Amount: Funding Sources: N/A N/A N/A Council Should Consider • Adopting Resolution 2019-015 Approving the County State Aid Highway 17 Designation as shown on Attachment A Background/Discussion Ramsey County is requesting City approval (municipal consent) for the County State Aid Highway (CSAH) designation of the Spine Road and Thumb Road between Highway 96 and County Road I to be CSAH 17. Attachments Attachment A – Map Attachment B – Resolution 2019-015 CONSENT AGENDA – 7Q MEMORANDUM CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2019-015 RESOLUTION OF THE CITY OF ARDEN HILLS CONCURRANCE WITH THE RAMSEY COUNTY DESIGNATION FOR CSAH 17 WHEREAS, the County Board of the County of Ramsey is responsible for locating, establishing, designing and numbering the County State Aid Highway System of Ramsey County; and WHEREAS, it is the intent of Ramsey County to locate and establish certain County State Aid Highways within the corporate limits or the City of Arden Hills; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills that the request by the County Board locating or establishing the County State Aid Highway 17 within the City limits as shown on the attached exhibit is in all things approved. ADOPTED this 22nd day of April, 2019 by the City Council of the CITY OF ARDEN HILLS By: ________________________________ David Grant, Mayor ATTEST: Julie Hanson, City Clerk Page 1 of 1 CONSENT ITEM – 7R MEMORANDUM DATE: April 22, 2019 TO: Honorable Mayor and City Councilmembers David Perrault, City Administrator FROM: Sue Polka, Interim Public Works Director/ City Engineer SUBJECT: Old Snelling Avenue Bridge Improvements – Amendment to Professional Services Agreement with Kimley-Horn Budgeted Amount: Actual Amount: Funding Source: $1,750,000 $601,147 PIR, MnDOT Bridge Bonding Council Should Consider Authorize the amendment to the professional services agreement with Kimley-Horn for construction phase services for the Old Snelling Avenue bridge improvements in the amount of $17,775.00 (Attachment A). Background/Discussion On December 12, 2011, the council awarded a professional services contract to Kimley-Horn for final design services for the Old Snelling Avenue bridge with a total cost of $72,373. On July 9, 2018, the council awarded a professional services contract to Kimley-Horn for engineering services for the Old Snelling Avenue bridge replacement in the amount of $91,360. During final design and construction several issues arose which increased the scope of the work. The increased scope was due to discovery of contaminated materials upon excavation of the old bridge footings requiring additional documentation for material disposal, change in design due to Rice Creek Watershed District permit requirements, utility relocations and fire hydrant replacement requested by City staff. Staff is requesting that Council approve the amendment to the Kimley-Horn contract in the amount of $17,775. With construction costs of $419,639, total project costs to date if this amendment is approved will total $601,147. The project is nearing completion with final restoration anticipated by June 1, 2019 at which time staff will request reimbursement through the MnDOT bridge bonding program and Municipal State Aid funds. Attachments A – Amendment to Professional Services Agreement - Kimley-Horn Rev. 7/18 AMENDMENT NUMBER 1 TO THE AGREEMENT BETWEEN CLIENT AND KIMLEY-HORN AND ASSOCIATES, INC. This is Amendment number 1 dated March 25, 2019 to the agreement between City of Arden Hills ("Client") and Kimley-Horn and Associates, Inc. ("Consultant") dated June 29, 2018, (“the Agreement") concerning Old Snelling Avenue Improvements (the "Project"). The Consultant has entered into the Agreement with Client for the furnishing of professional services, and the parties now desire to amend the Agreement. The Agreement is amended to include services to be performed by Consultant for compensation as set forth below in accordance with the terms of the Agreement, which are incorporated by reference. Consultant will perform the following services: Complete construction administration of the project and closeout including: · Document contaminated soils and determination of disposal location. This includes subconsultant work to sample on-site material stockpiles and complete independent hazardous materials tests. · Determine the reduction of the culvert length to allow the project to be permitted and reduce overall project construction costs, including coordination with the Rice Creek Watershed District. · Coordinate utility relocations required per the identified on-site utility locations. · Design and modify utility plans to replace a deteriorated fire hydrant within the project limits. · Provide construction observation and administration for the spring construction work that was not able to be completed within the Fall 2018 construction season. Consultant and Client agree to the following general schedule in connection with the services set forth above: The project shall be completed on or about June 1, 2019. For the services set forth above, Client shall pay Consultant the following compensation: Kimley-Horn will perform the services on a labor fee plus expense basis with the maximum labor fee of $17,775. CLIENT:CONSULTANT: CITY OF ARDEN HILLS, MINNESOTA KIMLEY-HORN AND ASSOCIATES, INC. By: ______________________________By: ________________________________ Title: _____________________________Title: _______________________________ Date: _____________________________Date: _______________________________