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HomeMy WebLinkAbout06-05-19 PCAPPROVAL OF THE AGENDA APPROVAL OF MINUTES May 8, 2019 Planning Commission Regular Meeting 05 -08 -19 PC.PDF PLANNING CASES Planning Case 19 -007 –4101 Gale Circle Site Plan Review (No Public Hearing Required) MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Planning Case 19 -001 –Brausen Automotive Repair –Site Plan Review And Final Planned Unit Development (Public Hearing Required) MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF UNFINISHED AND NEW BUSINESS Zoning Code Amendment MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF COMMENTS AND REPORTS Report From The City Council Planning Commission Comments ADJOURNMENT ADJOURN A quorum of the City Council may be present at this meeting. Chair: Nick Gehrig Commissioners: Steven Jones James Lambeth Subbaya Subramanian Paul Vijums Jonathon Wicklund Clayton Zimmerman (alt) Council Liaison: Dave McClung Planning Commission June 5, 2019 6:30 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. Agenda CALL TO ORDER 1. 2. 2.A. Documents: 3. 3.A. Documents: 3.B. Documents: 4. 4.A. Documents: 5. 5.A. 5.B. 6. APPROVAL OF THE AGENDAAPPROVAL OF MINUTESMay 8, 2019 Planning Commission Regular Meeting05-08 -19 PC.PDFPLANNING CASESPlanning Case 19 -007 –4101 Gale Circle Site Plan Review (No Public Hearing Required)MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFPlanning Case 19 -001 –Brausen Automotive Repair –Site Plan Review And Final Planned Unit Development (Public Hearing Required)MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF UNFINISHED AND NEW BUSINESS Zoning Code Amendment MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF COMMENTS AND REPORTS Report From The City Council Planning Commission Comments ADJOURNMENT ADJOURN A quorum of the City Council may be present at this meeting. Chair:Nick GehrigCommissioners:Steven JonesJames LambethSubbaya SubramanianPaul VijumsJonathon WicklundClayton Zimmerman (alt) Council Liaison:Dave McClung Planning Commission June 5, 2019 6:30 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. AgendaCALL TO ORDER1.2.2.A.Documents:3.3.A.Documents:3.B.Documents: 4. 4.A. Documents: 5. 5.A. 5.B. 6. Approved: June 5, 2019 CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, MAY 8, 2019 6:30 P.M. - ARDEN HILLS CITY HALL CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Chair Nick Gehrig called to order the regular Planning Commission meeting at 6:30 p.m. ROLL CALL Present were: Chair Nick Gehrig, Commissioners James Lambeth, Subbaya Subramnian, Jonathan Wicklund, and Clayton Zimmerman. Absent: Commissioners Steven Jones and Paul Vijums. Also present were: City Planner Matthew Mrosla, Planning Consultant Jane Kansier and Councilmember Dave McClung. APPROVAL OF AGENDA – MAY 8, 2019 Chair Gehrig stated the agenda will stand as published. APPROVAL OF MINUTES April 3, 2019 – Planning Commission Regular Meeting Commissioner Zimmerman moved, seconded by Commissioner Lambeth, to approve the April 3, 2019, Planning Commission Regular Meeting as presented. The motion carried unanimously (5-0). APPOINTMENTS A. Planning Commission Reappointment City Planner Mrosla administered the Oath of Office to Commissioner James Lambeth. PLANNING CASES ARDEN HILLS PLANNING COMMISSION – May 8, 2019 2 A. Planning Case 18-014; Mounds View School District 1900 & 1901 Lake Valentine Road – Final PUD and Comprehensive Plan Amendment – Public Hearing Planning Consultant Kansier explained Mounds View Public Schools has submitted an application for a Master and Final Planned Unit Development (PUD). The Applicant is requesting to construct 27,300 square feet of additional classroom space and a 49,000 square feet gymnasium addition. The property, located at 1900 Lake Valentine Road, is zoned R-1, Single Family Residential and is guided as Public and Institutional on the Land Use Plan. Planning Consultant Kansier stated in addition, the applicant is requesting to amend the 2040 Comprehensive Plan. The Applicant is requesting to modify the future Land Use of 1901 Lake Valentine Road, the former First Student Bus Garage from Low Density Residential to Public and Institutional in the 2040 land use plan. This property will be used for high school student and staff parking. The PUD is required to allow the two non-contiguous parcels to be used as a single use. Planning Consultant Kansier commented this item was originally scheduled for a public hearing on April 3, 2019. However, just prior to the hearing, the Applicant submitted revised plans that were significantly different than the previous plans reviewed by staff. As a result, the item was tabled to allow time for additional plan review and a second neighborhood meeting. Planning Consultant Kansier indicated the last major addition to the high school occurred in 2000 when the track and field stadium was reconstructed and additions were made to the main entrance, auditorium, orchestra/choir area, storage, computer lab, staff dining area, woodshop, and classrooms. Planning Consultant Kansier reported the Applicant is proposing an addition totaling 76,300 square feet, including 49,000 square feet for gymnasiums and 27,300 square feet for a total of seven classrooms. Interior remodels of the existing building include 65,000 square feet. The subject property is located at 1900 Lake Valentine Road. The Applicant recently acquired the former First Student school bus garage located directly north of the high school at 1901 Lake Valentine Road. The Applicant is proposing to repave and restripe the parking lot for more efficient car parking. The existing building on the site will be used for cold storage. A more intensive use of the building may be proposed at a later date. Site Data Land Use Plan: PI: Public & Institutional and LRR: Low Density Residential Existing Land Use: Institutional: High School, and former site of First Transit bus garage Zoning: R-1: Single Family Residential District Current Lot Sizes: 65.65 Acres Topography: The grades on the south side of Lake Valentine Road (existing school site) vary about 20’ from the road (low point) to the south side of the lot (high point). This site has been graded over the years to accommodate the buildings, athletic fields and parking lots. The lot on the north side of Lake Valentine Road slopes towards the north, and has a 6’ variation from the high point of the lot to the low point. ARDEN HILLS PLANNING COMMISSION – May 8, 2019 3 Planning Consultant Kansier reviewed the surrounding area, the Plan Evaluation and Traffic Study. She provided the following Findings of Fact for review: 1. The property located at 1900 Lake Valentine Road is designed for Public and Institutional uses on the 2040 Land Use Plan map. 2. The property located at 1901 Lake Valentine Road is designated for Low Density Residential uses on the 2040 Land Use Plan map. 3. The properties located at 1900 and 1901 Lake Valentine Road are located in the R-1 Single Family Residential District. 4. The R-1 district is consistent with the existing and proposed Public and Institutional designation. 5. The Applicant has proposed a Master Planned Unit Development in order to include noncontiguous parcels as a single use. Other components of the proposal are classroom and gymnasium additions, reconfiguration of the bus parking lot and the staff and student parking lots, and reconfiguration of athletic fields. 6. The Applicant has submitted a Master and Final Planned Unit Development. 7. The Master PUD is generally consistent with the requirements of the City Code. 8. Where the plan is not in conformance with the City Code, flexibility has been requested by the Applicant and/or conditions have been placed on an approval that would mitigate the nonconformity. 9. Flexibility through the PUD process has been requested in the following areas: planting island coverage, tree replacement, building height, and wall signage. 10. The proposed development plan exceeds the minimum requirements of the City Code in the following areas: lot size, building coverage, landscape coverage, setbacks, street trees, perennials and shrubs, tree selection, lighting, screening, location and number of parking stalls, aesthetics and freestanding signs. 11. The Master PUD is in conformance with the draft Arden Hills 2040 Comprehensive Plan, as proposed to be amended. The properties at 1900 and 1901 Lake Valentine Road are zoned R-1, Single Family Residential. Compatible uses such as educational campuses are also intended for this zoning district. 12. With the applied conditions, the application is not anticipated to create a negative impact on the immediate area or the community as a whole. Planning Consultant Kansier stated staff recommends approval of Planning Case 18-014 for an amendment to the 2040 Comprehensive Plan Land Use Map from the Low Density Residential designation to the Public and Institutional designation subject to the following condition: 1. Approval of the Comprehensive Plan Amendment is subject to approval by the Metropolitan Council. Planning Consultant Kansier stated based on the submitted plans and findings of fact, staff also recommends approval of a Master and Final PUD at 1900 and 1901 Lake Valentine Road be subject to the following conditions: 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to the plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. ARDEN HILLS PLANNING COMMISSION – May 8, 2019 4 2. Prior to the issuance of a Grading and Erosion Control permit, the Applicant shall enter into a PUD Development Agreement with the City. The Development Agreement shall outline conditions of approval, required securities and fees, and sequence of events. 3. A letter of credit equal to or 125% of the cost of the required landscaping must be submitted to the City prior to issuance of a Grading and Erosion Control permit. 4. Prior to the issuance of a Grading and Erosion Control permit, staff shall review and approve the final landscaping plan. 5. Prior to the issuance of a Grading and Erosion Control permit, the Applicant shall determine if they will be adding 562 caliper inches of additional trees on the site, off-site or provide cash in lieu of replacement. 6. A Site Plan Review application shall be required for the reconstruction of the parking lot on PID 21302334005. 7. Any use of the existing building on the on PID 21302334005 other than cold storage will require an amendment to the approved PUD. The existing structure shall comply with City Code Chapter 14 and any other use of the building shall meet all actuatable codes. 8. Overnight vehicle storage is prohibited. All overnight vehicle storage shall be stored in indoors. 9. No exterior storage shall be permitted onsite. 10. All light poles shall be a maximum of 25 feet in height, including base, and shall be shoebox style, downward directed, with high-pressure sodium or LED lamps and flush lens. Other than wash or architectural lighting, attached security lighting shall be shoebox style, downward directed with flush lens. In addition, any entry lighting under canopies shall be recessed and use a flush lens. Shields shall also be added as directed by the City. 11. All rooftop or ground mounted mechanical equipment shall be hidden from view with the same materials used on the building in accordance with City Code requirements. 12. Prior to the issuance of a Grading and Erosion Control permit, trees or tree areas that are to be preserved shall be visibly marked and City-approved tree protection fencing or other methods shall be installed and maintained at the critical root zones of the trees to be protected. The location of the fencing shall be in conformance with the approved tree preservation plan and approved by staff in writing. 13. The Applicant shall be responsible for obtaining any other permits necessary from other agencies, MPCA, Rice Creek Watershed District, etc. prior to the start of any site activities. 14. All disturbed boulevards shall be restored with sod. 15. The Applicant shall be responsible for protecting the proposed on-site storm sewer infrastructure and components and any existing storm sewer from exposure to any and all stormwater runoff, sediments and debris during all construction activities. Temporary stormwater facilities shall be installed to protect the quality aspect of the proposed and existing stormwater facilities prior to and during construction activities. Maintenance of any and all temporary stormwater facilities shall be the responsibility of the Applicant. 16. The Applicant shall be responsible for obtaining a land disturbance Grading and Erosion Control permit from the City’s Engineering Division prior to the commencement of any land disturbance activities. 17. Heavy duty silt fence and adequate erosion control around the entire construction site shall be required and maintained by the Developer during construction to ensure that sediment and storm water does not leave the project site. 18. Prior to the beginning of the 2019-2020 school year, the Applicant shall stripe a minimum of 334 parking stalls in parking lot located on PID 213023340005. Parking stalls dimensions shall be 9 feet by 18 feet. ARDEN HILLS PLANNING COMMISSION – May 8, 2019 5 19. Prior to the issuance of a Grading and Erosion Control permit, the School District shall provide the City in writing how they will staff the pedestrian crossing during student arrive and release. City staff and the Ramsey County Sheriff shall review and approve the pedestrian crossing plan prior to August 1, 2019. If the City or the Sheriff make any recommendation the School District shall implements said recommendations prior to 2019-2020 school year starting. 20. Prior to the issuance of a Grading and Erosion Control permit the Engineering Department shall approve the Final grading, utility, stormwater and right of way improvement plans. 21. The Applicant, Ramsey County Sheriff and City staff shall review traffic and pedestrian operations annually. The Applicant shall implement improvements recommended by the City Engineer. 22. Prior to the issuance of a land disturbance permit, all items identified in the March 5, 2019 Engineering Review Comments memo shall be addressed. All comments shall be adopted herein by reference. 23. The proposed mascot wall sign may be externally illumined and shall be approved by Planning staff in writing. Internal illumination is prohibited. The proposed mascot sign shall not exceed 53 square feet. Final location of the proposed mascot wall sign shall be approved in writing by Planning staff. 24. Findings and recommendations of the March 19, 2019 Traffic memo from Wenck shall be implemented. 25. A Planned Unit Development Agreement shall be fully executed prior to the prior to the issuance of a Grading and Erosion Control Permit. 26. The Applicant shall be financially responsible for 100 percent of all Lake Valentine Road street improvements. These improvements include but shall not be limited to: turn lanes and other access improvements, trail and sidewalk improvements, pedestrian signal, signage and striping modifications, and drainage and utility improvements. The City’s engineering consultant will design construction plans and specifications. These charges will be identified in the Planned Unit Development Agreement. 27. The Applicant shall perform an analysis of how many trees the parking lot and surrounding land on PID 21302334005 can accommodate and reserve the said number of trees from 562 caliper inches required to be replaced. 28. After site grading has been completed, the Applicant shall work with the adjacent property owners to ensure any screening concerns are addressed. Any trees planted shall count towards the 562 caliper inches required to be replaced. Planning Consultant Kansier reviewed the options available to the Planning Commission on this matter: 1. Recommend Approval with Conditions 2. Recommend Approval as Submitted. 3. Recommend Denial 4. Table Chair Gehrig opened the public hearing at 6:59 p.m. Chair Gehrig invited anyone for or against the application to come forward and make comment. ARDEN HILLS PLANNING COMMISSION – May 8, 2019 6 Elizabeth Garsky, 1795 Lake Valentine Road, stated new plans were presented this evening which was concerning to her. She asked if the crossing lights would be activated by pedestrians or by vehicles. Planning Consultant Kansier explained it was her understanding the light would be activated by pedestrians. Ms. Garsky expressed concern with the trash pickup at the school. She reported she did not want to see this occurring at 3:00 a.m. or 4:00 a.m. She feared that the proposed rezoning would lead to additional trash pickups and earlier pickup times. She explained she supported the improvements to the school and recommended the safety of students be considered. She commented further on the proposed new parking stating she would like to see the storm retention pond shifted on the property. Joseph Harelick, 1817 Gramsey Road, asked if the PUD was required because the bus garage property was not contiguous to the school property. Planning Consultant Kansier reported this was the case. Mr. Harelick commented on the location of the lacrosse field and stated he had concerns given the high-water level on this portion of the property. He suggested the lacrosse field be relocated or that the field direction be rotated. Jan Buekamime, 1817 Gramsey Road, commented on how the lacrosse field would impact her home. She stated she has enjoyed the relationship she has with the school and requested a larger berm or buffer be considered between the lacrosse field and the adjacent neighbors to assist with absorbing sound. Mr. Harelick explained the trees currently in place absorb sound and with these trees being removed, the adjacent neighborhood would be adversely impacted. He understood this field was an allowed use but requested the City require the school district to provide better screening and buffering. There being no additional comment Chair Gehrig closed the public hearing at 7:16 p.m. Commissioner Zimmerman asked if the penthouse addition would be attached to the gymnasium. Paul Apilkowski, Wold Architects and representative for the Mounds View School District, explained the penthouse would be behind the gymnasium and would be used for mechanical equipment. Commissioner Zimmerman questioned if planting islands would be added in the future. Mr. Apilkowski commented the plan would be to leave this lot as is without planting islands. He reported at some point in the future when the lot is resurfaced, planting islands would be added. ARDEN HILLS PLANNING COMMISSION – May 8, 2019 7 Commissioner Subramnian asked if any alternate parking plans had been considered such as a parking ramp to eliminate the need to remove trees. He stated he would like to see nature and trees preserved. Mr. Apilkowski indicated a parking ramp would be too costly for the school district. Commissioner Zimmerman commented further on the planting islands and stated he understood the school was currently under parked by 100+ spaces. He recommended the applicant be required to install planting islands throughout the proposed parking areas that meet or exceed the required quantity of islands, design specifications and a minimum of one tree per island, which in whole or in part compensates for the caliper inch deficiency in the mitigation plan. Mr. Apilkowski stated he appreciated this feedback and explained the school could aspire to this recommendation. He reported the City Ordinance does not have language that addresses the maximum number of trees that can be removed. Rather, it states 10% can be removed without replacement and has an aggressive replacement plan. He noted the school district would have an aggressive tree replacement plan. He indicated it was the school districts intent to not disturb the pavement across the street given the expense for the stormwater management on this property. Commissioner Zimmerman explained that the planting island trees would make a significant dent in the mitigation shortage that currently exists in the landscaping plan and the compensation owed to the City would be less. Mr. Apilkowski discussed the tree replacement plan noting the placement of some trees was still being negotiated with staff as it may not make sense to plant an additional 500 trees on the site. He indicated it would be difficult for the school to have full use of its fields if 500 trees were required. For this reason, the school district would be making a payment to the City in lieu of the tree replacement requirement. Commissioner Wicklund asked why the lacrosse field was placed the way it was by the school district. Mr. Apilkowski explained this site was challenged for green space. He reported the proposed configuration would allow for an extra football practice field in the fall. Chair Gehrig commented the Planning Commission was tasked with considering the zoning regulations for a property. He discussed the location of the stormwater pond to the north and asked why this pond was added. Mr. Apilkowski stated this stormwater pond has been on the school districts plan but noted the cost to acquire the land was higher than anticipated. This meant the school district had less money for the remainder of the project. He apologized to staff for the late changes made to the plan but indicated these changes would allow the school district to remain on budget for the overall project. Chair Gehrig questioned if the school district would be on board to consulting with the neighbors regarding tree placement. He understood the school could make a payment in lieu of ARDEN HILLS PLANNING COMMISSION – May 8, 2019 8 trees. However, he encouraged the school district to work with staff and the neighbors to improve the buffers. City Planner Mrosla reported staff would recommend adding Condition 27 stating: The applicant shall perform an analysis of how many trees can be accommodated on the north parking lot and shall preserve a number of trees to be planted when a Site Plan is approved. Commissioner Zimmerman requested further information regarding the speed limit signage that would be posted along Lake Valentine Road. Planning Consultant Kansier stated staff was still working to determine what type of signage would be posted. She noted the school speed zone has to be approved by the State. Commissioner Wicklund discussed Condition 19 and asked if the school district was ready to assume the recommendations that were passed along from the County. Mr. Apilkowski indicated the school district was not able to negotiate these items. He noted his main goal was to get the development of the high school proper to start. He reported the school districts priority would always be to the safety of its students during and after the construction project. Commissioner Wicklund questioned what the expense would be to create a pedestrian tunnel system. Mr. Apilkowski estimated this expense would be $250,000 to $500,000. Commissioner Wicklund requested staff speak to the Commission further regarding the lighting plan surrounding the crosswalk area. City Planner Mrosla reported cobra head lights would be installed on both sides of the road. Commissioner Wicklund recommended the City strengthen the lighting at the crosswalks for improved pedestrian safety. Commissioner Subramnian questioned if school would consider rotating the lacrosse field in order to save trees. Mr. Apilkowski stated the school district would like to keep the lacrosse field in its proposed location as this maximizes the playability and function of the school district site. City Planner Mrosla commented he could revisit this issue with the applicant to see if a slight shift in the field could assist in saving more trees. Jeff ___________, Assistant Superintendent for Mounds View Schools, thanked the residents that came forward to speak tonight. He thanked them for being great neighbors to the school district and commented the school district would work with them to address their concerns. Chair Gehrig discussed the charge of the Planning Commission with respect to land use cases. ARDEN HILLS PLANNING COMMISSION – May 8, 2019 9 Commissioner Zimmerman moved and Commissioner Wicklund seconded a motion to recommend approval of Planning Case 18-014 for a Comprehensive Plan Amendment and a Master and Final PUD at 1900 Lake Valentine Road, based on the findings of fact and the submitted plans, as amended by the conditions in the May 8, 2019, report to the Planning Commission, and amended by the recommendations of the Planning Commission. Commissioner Zimmerman asked when the former school bus barn would be addressed. City Planner Mrosla reported this would occur in the next two years. He reported the school district was proposing to complete a phased project. The motion carried unanimously (5-0). B. Planning Case 19-005; Boston Scientific – Site Plan Review – Public Hearing Not Required City Planner Mrosla stated the Boston Scientific Corporation has submitted an application for Site Plan Review. The Applicant is requesting approval to reconstruct and expand the existing parking lot adjacent to Lexington Avenue. The property is located at 4100 Hamline Ave North. The property is zoned I1, Limited Industrial District and is guided as I/O, Light Industrial and Office on the Land Use Plan. City Planner Mrosla reported Boston Scientific has recently announced that the Minnetonka Boston Scientific campus will be shutting down and transferring all product, processes, and employees to the Arden Hills Campus. There will be approximately 400-500 employees transferring to the Arden Hills campus by 2020. The relocated jobs include approximately 100- 200 manufacturing jobs and 300 office staff. In preparation for this move, the Applicant is requesting to reconstruct the existing parking lot adjacent to Lexington Avenue and add an additional 387 additional parking stalls. The Applicant is also requesting to make other pedestrian and vehicular safety improvement along existing parking areas on Lexington Avenue and Cummings Park Drive. City Planner Mrosla explained the Applicant is currently remodeling the existing office space in buildings 7 and 9 to accommodate the relocated employees. City Code Section 1325.06 Subd. 1 (G) states that any commercial or industrial buildings for a use, or uses, which is proposed to be converted, remodeled, or modified to accommodate another allowable use, or uses, which has a greater off-street parking requirement shall be required to apply for Site Plan Review and approval to assure the adequacy of off-street parking. Boston Scientific currently has 2,653 parking spaces and has approximately 3,000 plus employees. The additional parking is needed to ensure parking is provided for the new employees. City Planner Mrosla indicated the existing eastern parking lot consists of 213 parking stalls. However, prior to 2005 the lot was larger with 295 stalls and was setback 17 feet from the property line and the Ramsey County right of way. The previous property owner reduced the eastern parking field from 295 stall to its current configuration in 2004. The intent of the removal was to create a main entrance to the campus. The main entrance concept was not implemented, as Boston Scientific purchased the former company and the property in 2006. As part of this application, the Applicant is proposing to improve upon the exiting landscaping ARDEN HILLS PLANNING COMMISSION – May 8, 2019 10 theme at the Lexington Avenue access. The proposed landscaping will include ornamental trees, grasses and shrubs to create a welcoming environment. The image below shows how the site has changed from 2003 to the current proposal. City Planner Mrosla reported the existing Boston Scientific Lexington Avenue access drive is currently 48 feet wide. The east bound movement onto Lexington Avenue currently consists of two turn lanes. The Applicant is requesting to reduce the drive lane width to 24 feet. The reduction in the drive lane width will reduce the speeds of vehicles entering and exiting the site. In addition, the reduction in lane width will reduce the number of vehicles exiting onto Lexington Avenue and increase the efficiency of the intersection. The Applicant has discussed the proposed access modifications with Ramsey County, and they have determined that no improvements to Lexington Avenue are necessary as part of this project. City Planner Mrosla stated north of the exiting eastern parking field is an existing wooded area. The Applicant is requesting to expand the existing parking area into this area. The proposed expansion would increase the number of parking stalls by 173 for a total of 387 spaces in the eastern parking field. The intent of locating additional parking in this area as opposed to other areas of the campus is to better accommodate the majority of the employees relocating from the Minnetonka campus, most of whom will be working in the adjacent building. Site Data Land Use Plan: Light Industrial and Office Existing Land Use: Light Industrial and Office Zoning: I-1: Limited Industrial Current Lot Sizes: Lot 1 – 77.41 Acres Topography: Level City Planner Mrosla reviewed the surrounding area and the Plan Evaluation. Staff provided the following Findings of Fact for review: General Findings: 1. The Boston Scientific corporate campus is located at 4100 Hamline Avenue North. 2. The Boston Scientific corporate campus is guided as I/O, Light Industrial and Office on the Land Use Plan. 3. The Boston Scientific corporate campus and the proposed site plan is a conforming use in the I-1 Limited Industrial Zoning District and operates under an approved PUD. 4. The proposed parking lot expansion and site improvements are anticipated to be constructed in fall 2019 or spring of 2020. 5. The proposed parking lot expansion is in compliance with the lot, structure, and landscaping coverage of the underlaying zoning district and PUD. 6. Boston Scientific has provided a Campus Parking Plan that identifies existing parking stalls and proof of parking areas to meet the current needs of the approximately 2,200 employees on the property. 7. The proposal is not expected to adversely affect the surrounding neighborhood or the community as a whole. 8. The proposed site plan will not negatively impact the parking, loading, or circulation demands of the campus and should improve overall pedestrian and vehicle safety. 9. The proposed site plan has significant landscaping to assist in screening the parking area from the adjacent roadways and properties. ARDEN HILLS PLANNING COMMISSION – May 8, 2019 11 10. The proposal tree replacement exceeds ordinance requirements. City Planner Mrosla stated recommended the Commission approve the Site Plan Review at 4100 Hamline Avenue North, based on the findings of fact and the submitted plans, as amended by the conditions in the May 8, 2019, Report to the Planning Commission. 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to the plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. All conditions of the original Planned Unit Development and Master Plan Amendment shall remain in full force and effect. 3. This approval does not include signs. A separate sign permit is required for all proposed signage. 4. Prior to the issuance of a building permit, a landscape financial security of $5,000.00 dollars shall be submitted. Landscape financial security is held for two full growing seasons. 5. Before construction, grading, or land clearing begins, trees or tree areas that are to be preserved shall be visibly marked and city-approved tree protection fencing or other method shall be installed and maintained at the critical root zones of the trees to be protected. The location of the fencing shall be in conformance with the approved tree preservation plan and approved by staff in writing. 6. The Applicant shall be responsible for obtaining a Grading and Erosion Control permit from the City’s Engineering Division prior to the commencement of any land disturbance activities. 7. Heavy duty silt fence and adequate erosion control around the entire construction site shall be required and maintained by the Developer during construction to ensure that sediment and stormwater do not leave the project site. 8. The Applicant shall be responsible for obtaining any other permits necessary from other agencies, MPCA, Ramsey County, Rice Creek Watershed District, etc. prior to the start of any site activities. 9. The Applicant shall be responsible for protecting the proposed on-site storm sewer infrastructure and components and any existing storm sewer from exposure to any and all stormwater runoff, sediments, and debris during all construction activities. Temporary stormwater facilities shall be installed to protect the quality aspect of the proposed and existing stormwater facilities prior to and during construction activities. Maintenance of any and all temporary stormwater facilities shall be the responsibility of the Developer. City Planner Mrosla reviewed the options available to the Planning Commission on this matter: 1. Recommend Approval with Conditions 2. Recommend Approval as Submitted. 3. Recommend Denial 4. Table Chair Gehrig opened the floor to Commissioner comments. ARDEN HILLS PLANNING COMMISSION – May 8, 2019 12 Commissioner Zimmerman questioned how many works shifts were occurring at Boston Scientific. Brig Anderson, Boston Scientific representative, explained his company had three shifts. He commented further on the number of individuals that worked at each shift. Commissioner Zimmerman moved and Commissioner Wicklund seconded a motion to recommend approval of Planning Case 19-005 for a Site Plan Review at 4100 Hamline Avenue North based on the findings of fact and the submitted plans, as amended by the conditions in the May 8, 2019, report to the Planning Commission. The motion carried unanimously (5-0). UNFINISHED AND NEW BUSINESS None. REPORTS A. Report from the City Council Councilmember McClung provided the Planning Commission with an update from the City Council. He reported the Council received an update from MnDOT regarding the MNPASS project and approved the request from Bethel University. B. Planning Commission Comments and Requests Councilmember Wicklund encouraged staff to request the speed limit be lowered to 20 miles per hour by the Mounds View High School and that stronger lighting be installed near the crosswalks for pedestrian safety. C. Staff Comments City Planner Mrosla updated the Planning Commission on future Planning Cases. ADJOURN Commissioner Zimmerman moved, seconded by Commissioner Lambeth, to adjourn the May 8, 2019, Planning Commission Meeting at 8:21 p.m. The motion carried unanimously (5-0). City of Arden Hills Planning Commission Meeting for June 5, 2019 P:\Planning\Planning Cases\2019\19-007 - 4101 Gale Cir – SP Page 1 of 4 MEMORANDUM DATE: June 5, 2019 PC Agenda Item 3.A TO: Planning Commission Chair and Commissioners FROM: Sarah Strain, Consultant City Planner SUBJECT: Planning Case #19-007 – No Public Hearing Required Applicant: Laura and Marsha Jensen Property Location: 4101 Gale Circle Request: Site Plan Review Requested Action The Applicant has requested a Site Plan Review in order to add 703 square feet to an existing detached garage. The property is located at 4101 Gale Circle. The property is zoned R-1 Single Family Residential and is guided as Low Density Residential on the Land Use Plan. Background 1. Overview of Request: The applicant has requested a Site Plan Review in order add approximately 703 square feet onto an existing detached garage. The Zoning Code requires a site plan review for all detached structures exceeding 728 square feet, up to 1,458 square feet. The current garage is 753 square feet. The proposed garage addition would create a total area of 1,456 square feet. 2. Surrounding Area: Direction Future Land Use Plan Zoning Existing Land Use North Low Density Residential R-1 Single Family Residential Single Family Residential South Right-of-Way/Public & Institutional Right-of-Way/ B-1 Limited Business District Single Family Residential/Institutional East Low Density Residential/ R-1 Single Family Residential Single Family Residential West Low Density Residential R-1: Single Family Residential Single Family Residential City of Arden Hills Planning Commission Meeting for June 5, 2019 P:\Planning\Planning Cases\2019\19-007 - 4101 Gale Cir – SP Page 2 of 4 3. Site Data: 2040 Land Use Plan: Low Density Residential Existing Land Use: Single Family Residential Zoning: R-1 Single Family Residential Size: 0.6 acres Topography: The lot slopes 16 feet downward from the high point in the southwest corner of the lot to the northeast corner. Plan Evaluation 1. Zoning Regulations Section 1320.06 – District Provisions A. Proposed Use (Section 1320.05) The garage will be used for the storage of vehicles. The garage is the only accessory structure on the property. B. Setbacks (Section 1320.06) The minimum detached structure setbacks in the R-1 Single Family Residential District are 10 feet in the rear yard and 10 feet in the side yard. The detached structure must be located behind the principal structure. The garage will be located behind the single-family dwelling on the property. The garage is setback nearly 44 feet from the eastern side property line and 13.4 feet from the rear property line. The detached garage will be located approximately 20 feet from the principal structure. C. Lot Coverage (Section 1320.06) The R-1 Single Family District standards have a 25 percent maximum for the lot that may be covered by structures. The property is 0.6 acres or approximately 25,700 square feet. The footprint of the house is 1,870 square feet, and the proposed garage addition will increase the total garage footprint to 1,456 square feet. The total proposed structure coverage on the property is 3,326 square feet, which is about 13 percent of the total property area. Along with the proposed garage addition, the Applicant is planning to expand the driveway the width of the garage to provide driveway access to the garage addition. The driveway expansion would tie into the existing driveway. The existing driveway is about 1,359 square feet, and the site plan indicates the expansion would add about 912 square feet of driveway. The proposed addition and driveway expansion, along with existing lot coverage, would result in a total of 5,597 square feet of impervious coverage on the property. District standards limit the total impervious surface coverage to 35 percent and requires a minimum landscape lot area of 65 percent. The impervious surface coverage for the property including the proposed addition would be 21.8 percent and the landscape lot area would be 78.2 percent, meeting district standards. City of Arden Hills Planning Commission Meeting for June 5, 2019 P:\Planning\Planning Cases\2019\19-007 - 4101 Gale Cir – SP Page 3 of 4 Section 1325 – General Regulations A. Accessory Structures Properties in the R-1 Single Family Residential District are permitted up to two (2) accessory structures. The proposed garage will be the only accessory structure on the property. 1) Structure Height City Code requires accessory structures to not exceed 15 feet in height or the height of the principal structure. The proposed height of the garage is 15 feet. 2) Structure Size The maximum square floor area of an accessory structure in the R-1 zoning district without a site plan review is 728 square feet. With a site plan review and approval, an accessory structure may be up to 1,458 square feet in the R-1 zoning district. The garage with the proposed addition is 1,456 square feet. B. Landscaping and Tree Preservation – Section 1325.05 and Section 1325.055 No trees will be removed or are anticipated to be impacted by the expansion and construction activities. No mitigation is required for this proposed addition. C. Aesthetics - Section 1325.01, Subd. 5.B The zoning code requires exterior finish of accessory structures shall be compatible in appearance and material used with the principal structure. The proposed addition will match the existing garage structure, the Applicant is proposing to install new siding, trims, windows, and shingles, giving the garage a seamless finish. Findings of Fact The Planning Commission must make a finding as to whether or not the proposed application would adversely affect the surrounding neighborhood or the community as a whole based on the aforementioned factors. Staff offers the following six (6) findings for consideration: General Findings: 1. The property at 4101 Gale Circle is located in the R-1 Single Family Residential District. 2. Detached accessory garages are permitted in the R-1 Single Family Residential District. 3. The proposed addition to the existing garage would be in compliance with the setback and lot coverage requirements of the R-1 Single Family Residential District. 4. The proposed addition is generally in conformance with the design standard requirements included in Section 1325.05 of the Zoning Code. 5. The total square footage of the proposed garage structure is permissible by City Code subject to site plan approvals. 6. The proposed addition is not expected to adversely affect the surrounding area of the community as a whole. City of Arden Hills Planning Commission Meeting for June 5, 2019 P:\Planning\Planning Cases\2019\19-007 - 4101 Gale Cir – SP Page 4 of 4 Options and Motion Language Staff has provided the following options and motion language for this case. The Planning Commission should consider providing additional findings of fact as part of the motion to support their recommendation for approval or denial. 1) Recommend Approval with Conditions: Motion to recommend approval of Planning Case 19-007 for a Site Plan Review at 4101 Gale Circle, based on the findings of fact and the submitted plans, as amended by the three (3) conditions in the June 5, 2019, Report to the Planning Commission. 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to the plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. The Applicant shall be responsible for obtaining a land disturbance permit from the City’s Engineering Division prior to the commencement of any site activities. 3. The Applicant shall be responsible for obtaining any other permits necessary from other agencies, MPCA, Rice Creek Watershed District, etc. prior to the start of any site activities. 2) Recommend Approval without Conditions: Motion to recommend approval of Planning Case 19-007 for a Site Plan Review at 4101 Gale Circle, based on the findings of fact and the submitted plans in the June 5, 2019, Report to the Planning Commission. 3) Recommend Denial: Motion to recommend denial of Planning Case 19-007 for a Site Plan Review at 4101 Gale Circle, based on the following findings of fact: findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. 4) Table: Motion to table Planning Case 19-007 for a Site Plan Review at 4101 Gale Circle for the following reasons: a specific reason and/or information request should be included with a motion to table. Public Notice and Comments Although a Site Plan Review does not require a public hearing, a public hearing notice was mailed to all properties within 350 feet of the subject property. Staff has not received any letters, e-mails, or telephone calls from property owners or occupants concerning this planning case. Attachments A. Land Use Application B. Location Map C. Plan Set 127' 2" 9' 11" 22' 2-1/2" Garage Addition Je nsen Resi de nce 4101 Gale Circle Arden Hills MN Home and Earth LLC Brett Lundgren 612-718-7091 BC # 720992 Scale: 1/16" = 1' House 22' 6" 1870 sf Garage Addition 45' 6-1/2" 32' 0" Plan View New Slab= 825sf Existing Slab 23' 6" 45' 6" 32' 0" 9' 11" New Foundation= 105 lf (Thick black line) 43' 11" Expanding garage 23' East and 8' North Adding 703 sf to existing 753 sf Total square footage = 1456sf Project will require 109' new foundation Garage roof will be built with new trusses Shed roof will be built to keep height under 15' New shingles, vents, and soff its New siding, trim, windows, doors, drywall and insulation will be installed New concrete apron will be installed 237' 6-1/4" 203' 1" 200' 7-5/8" 45' 6" Plan View New Slab= 907sf Existing Garage 23' 6" 45' 6" 32' 0" New walls andFoundation (Thick black line) Existing Wall 13' 4" Existing Driveway Cul du Sac Property Line Property Line Property Line 22' 1" Plan View 22' 2-1/2" 1' 10" 15' 11" 0' 11-1/2" 2' 7" 0' 11" 22' 1" 12' 1" Existing Front Elevation 10' 4-3/4" 34' 3-1/2" 14' 0" Existing Garage Project Notes: Lot = 0.59 acres which equals 25,700sf 25% of 25,700sf = 6425sf House footprint equals 1870sf Garage with addition equals 1456 sf Total structure coverage on lot = 3326sf Area within property lines on this plan= 0.60 acres Lot Coverage: Retaining wall 15' 0" 45' 6" Front Elevation Side Elevation 15' 0" 32' 0" 12' 6-5/8" _____________________________________________________________________________________________ City of Arden Hills Planning Commission Meeting for June 5, 2019 P:\Planning\Planning Cases\2019\19-001 Brausen – Final PUD\Memos Reports Page 1 of 11 Requested Action Brausen Automotive Repair has submitted an application for a Final Planned Unit Development and Site Plan Review. The Applicant is requesting to remove the existing service station and car wash. The Applicant is proposing to replace the old structures with a new car wash and a 7,978 square foot convenience store. In addition, the Applicant is requesting to construct a 4,505 square foot addition on to the existing repair garage. The property is located at 1310 County Road E. The property is zoned B-2, General Business District and is guided as Community Mixed Use on the Land Use Plan. Background 1. Existing Site Conditions: Brausen Automotive Repair has been serving the community for over 20 years. The existing motorized vehicle service center consists of six (6) repair bays in their garage. Also onsite is approximately a 3,000 square foot service station, with five (5) fuel islands and an associated carwash. The Applicant is requesting to remove the existing service station and carwash. The Applicant is requesting to construct a new 7,978 square foot convenience store and a 1,600 square foot carwash. The proposed car wash will include a unique conveyor belt system to pull cars efficiently through the car wash and reduce wait times. A typical car wash only allows one vehicle to enter the wash bay and thus requires significant vehicle stacking. The proposed conveyor belt system, which runs non-stop, will reduce wait times and vehicle stacking as vehicles can enter the car wash five (5) to ten (10) feet apart. The Kwik Trip Gas Station Located at 1756 Bunker MEMORANDUM DATE: June 5, 2019 PC Agenda Item 3.B TO: Planning Commission FROM: Mike Mrosla – City Planner SUBECT: Planning Case # 19-001 – Public Hearing Required Applicant: Brausen Family Automotive Repair Property Location: 1310 W County Road E Request: Site Plan Review; Final Planned Unit Development _____________________________________________________________________________________________ City of Arden Hills Planning Commission Meeting for June 5, 2019 P:\Planning\Planning Cases\2019\19-001 Brausen – Final PUD\Memos Reports Page 2 of 11 Lake Blvd in Andover has a similar conveyor belt car wash. Staff visited the site and observed the car wash. On average vehicles took about two (2) minutes to go through the wash and had limited vehicle queuing to enter the wash. In addition, the applicant is proposing a 4,505 square feet garage and repair bay addition. The proposed addition is highlighted on the image above. The proposed addition will add six (6) additional repair bays. The existing garage, which is about 4,540 square feet, will remain, as will the existing fuel islands and canopy. However, the façade of the existing garage will be updated as part of this application. The Applicant is not proposing any modification to the existing accesses on County Road E. 2. B-2, General Business District - Planned Unit Development (PUD) Process: Proposals for new construction, redevelopment of a site, and significant modifications to existing sites shall use the Planned Unit Development (PUD) process in the B-2, General Business District. The PUD proposal shall identify any requested modifications from the applicable zoning requirements and from the "Guiding Plan for the B2 District" as well as the reasons why the modifications would be in the public interest and would be consistent with the purpose of the B-2 _____________________________________________________________________________________________ City of Arden Hills Planning Commission Meeting for June 5, 2019 P:\Planning\Planning Cases\2019\19-001 Brausen – Final PUD\Memos Reports Page 3 of 11 District. Modifications to these requirements may be granted by the City without a variance through the PUD process. The PUD process is a tool that provides additional flexibility for development that an underlying zoning district would not otherwise allow. For example, a PUD may make exceptions to setbacks, lot coverage, parking requirements, signage, building materials, or landscaping requirements. It is intended to overcome the limitations of zoning regulations and improve the overall design of a project. While the PUD process allows the City to negotiate certain aspects of the development, any conditions imposed on the PUD must have a rational basis related to the expected impact of the development. 1. Surrounding Area: Direction Existing Land Use Zoning 2040 Land Use North County Road E and Flaherty’s Arden Bowl B-2: General Business CMU - Community Mixed Use South Bethel University B-2: General Business CMU - Community Mixed Use East Chiropractic and Dental Office B-2: General Business CMU - Community Mixed Use West Snelling Avenue Right-of-way Road Right-of-way Road Right-of-way 2. Site Data: 2040 Future Land Use Plan: CMU - Community Mixed Use Existing Land Use: CMU - Community Mixed Use Zoning: B-2: General Business Lot Size: 1.89 Acres Topography: Approx. 10 feet height difference between edge of buildable lot area (low point) and center of lot (high point) – the west edge of the lot slopes down to a stormwater basin and road right-of-way. Plan Evaluation 1. Chapter 13, Zoning Code Review Section 1320 – District Provisions A. Lot Size, Building Coverage, and Landscaping – Meets Requirements The minimum lot size in the B-2 District is 13,000 square feet. The total lot area of the subject property is 1.89 acres. No more than 45 percent of the total lot area may be covered by structures. In this case, the proposed renovations and additions would have a total footprint of 18,623 square feet, approximately 23 percent of the total site area. _____________________________________________________________________________________________ City of Arden Hills Planning Commission Meeting for June 5, 2019 P:\Planning\Planning Cases\2019\19-001 Brausen – Final PUD\Memos Reports Page 4 of 11 The Zoning Code requires properties in the B-2 District to maintain a minimum landscaped lot area of 20 percent. Landscaping is defined as all plantings, including trees, grass, and shrubs. The proposed PUD would provide a total of 22 percent coverage. B. Height – Meets Requirements The height of the proposed buildings range between 17.5 feet (convenience store) and 22 feet (office/sales). Maximum height in the B-2 district is 50 feet. C. Setbacks – Meets Requirements Setbacks in the B-2 District are 20 feet for both the front and rear yard. Proposed front and rear setback are 120 feet and 45 feet, respectively. Side yard setbacks in the B-2 District are 10 feet. The proposed side setback on the east side of the lot is 10 feet. Setbacks on the west side will be approximately 70 feet. Section 1325 – General Regulations A. Accessory Structures – Section 1325.01 No accessory structures are proposed as part of this application. B. Landscaping and Tree Preservation – Section 1325.05 Subd. 1 and 1325.055 Minimum Caliper Inches and Tree Ratio – Flexibility Requested The Zoning Code requires that a minimum number of caliper inches of trees be provided based on the gross square footage of the building on the property. Based on the total 18,623 square feet of additions, a minimum of 58 caliper inches is required. The existing site has 101 caliper inches. The Applicant is proposing to remove 131 caliper inches. The removal of 131 caliper inches requires replacement at one (1) per every two (2) lost or 65.5 caliper inches. Due to the reduction in green space the applicant is requesting flexibility to plant 50.4 caliper inches. However, the applicant is planting 10 juniper trees and is exceeding the requirements for Perennials and Shrubberies. Trees along Street Frontage – Meets Requirements The existing trees along the County Road E. right-of-way will not be removed or altered by the proposed project. Proposed Master PUD (Sq. Ft.) Proposed Master PUD (PCT) Permitted (B-2 District) Structure Coverage 18,623 sq. ft. 22.6% Max. of 45% Landscape Coverage 18,243 sq. ft. 22% Min. of 20% Total area within Master PUD: 1.89 acres _____________________________________________________________________________________________ City of Arden Hills Planning Commission Meeting for June 5, 2019 P:\Planning\Planning Cases\2019\19-001 Brausen – Final PUD\Memos Reports Page 5 of 11 Perennials and Shrubberies – Exceeds Requirements The Zoning Code requires a minimum of 10 percent of the total landscaped area to be covered with perennials and/or shrubbery. The total landscaped area on the site is 18,243 square feet, meaning a minimum of 1,824 square feet of perennial and shrubbery cover is required. The proposed landscape plan includes new landscaping on the north and west sides of the building, separating the building from surrounding parking lots. The proposed perennial and shrub planting beds total 1,979 square feet, which is 11 percent of the total landscaped area. Underground irrigation will be provided for these planting beds. Planting Islands – Meets Requirements All proposed parking will be along the sides of the building. There will not be rows or large expanses of parking. The perennial and shrub planting beds will separate the building from the parking areas. Tree Selection – Meets Requirements The proposed landscape plan includes a variety of tree species, including maples, oaks and evergreens, ranging in size from 2-3 caliper inches. This is consistent with ordinance requirements. The Applicant is proposing to plant six (6) to eight (8) foot tall evergreens. C. Drainage Wetlands and Flood Plain – Section 1325.05 Subd. 2 – Meets Requirements Currently, stormwater on the site flows to a detention basin located on the southwest corner of the property. The proposed drainage plan includes improvements to the detention basin, including riprap, berms on the western edge of the basin, and a retaining wall on the east side of the basin. The banks of the basin will be lined with an erosion control blanket and seeded with a low maintenance turf grass mix. D. Lighting – Section 1325.05 Subd. 3 – Meets Requirements Many existing lighting fixtures will be salvaged and reinstalled. Accent lighting will be included on the north side of the building. The Applicant is proposing LED architectural lighting along the roof line. As a condition of approval, other than wash or architectural lighting, attached security lighting shall be shoebox style, downward directed with flush lens. In addition, any entry lighting under canopies shall be recessed and use a flush lens. E. Screening – Section 1325.05 Subd. 4 - Meets Requirements The Zoning Code requires mechanical operating equipment located on the ground or roof to be screened from adjacent streets. All operating equipment, except gas pumps, will be located inside the proposed building. F. Requirements for Parking, Loading, and Circulation – Section 1325.06 - Exceeds Requirements The proposed project will host retail, office, and service station uses. Each use is subject to minimum parking requirements in the Zoning Code, detailed in the table below. Between the retail, office, and service station uses, a total of 76 parking stalls are required for the site. A total of 56 surface parking stalls will be provided. An additional 10 parking stalls are available at the gas pumps, and another 12 parking stalls are provided as repair bays in the garages as well as seven (7) proof of parking stalls. This is six (6) more spaces than required by Zoning Code. It is _____________________________________________________________________________________________ City of Arden Hills Planning Commission Meeting for June 5, 2019 P:\Planning\Planning Cases\2019\19-001 Brausen – Final PUD\Memos Reports Page 6 of 11 anticipated that many cars parking on the site will utilize the spaces provided and the installation of the proof of parking spaces will not be necessary. All proposed parking stalls meet the setback requirements in the Zoning Code. B-2 Parking Requirements Land Use Total Square Footage Required Stalls Number of Stalls Provided Parking Deficiency/Surplus Retail - 1 space per 150 SF (Gas Station Retail Sales Area) 2,704 sq. ft. 18 85 (56 surface, 10 gas pump, 12 repair bay and 7 proof of parking) +9 Office - 1 for each 250 sq. ft. (Repair Garage and Auxiliary Uses) 3,485 sq. ft 14 Service Station - 3 spaces for each enclosed bay plus 1 for each employee on peak work shift 12 bays, 8 employees 44 76 The Applicant is proposing car wash entry stacking for four (4) vehicles. As stated previously the proposed conveyor belt system runs non-stop, thus reducing wait times and vehicle stacking as vehicles can enter the car wash five (5) to ten (10) feet apart. As a condition of approval, the Applicant and staff shall review traffic operations after three (3) months of car wash operation. The Applicant shall implement any improvements recommended by the City Engineer at that time. _____________________________________________________________________________________________ City of Arden Hills Planning Commission Meeting for June 5, 2019 P:\Planning\Planning Cases\2019\19-001 Brausen – Final PUD\Memos Reports Page 7 of 11 2. Design Standards – Section 1325.05 Subd. 8 Building Materials –Flexibility Requested For new development, redevelopment, or modifications in the B-2 District, at least 75 percent of the exterior building materials shall be of brick masonry, tile masonry, natural stone (or synthetic equivalent), decorative concrete plank, transparent glass or any combination thereof. Flexibility in exterior building materials is requested to better incorporate the addition into the existing garage structure. Based on the submitted site plan, 59 percent of the building exterior will be comprised of materials required by the Zoning Code. The east and south sides of the building are proposed to include concrete block in various patterns and colors to match the existing repair garage. The east and south sides of the building are the least visible to the public. The south side of the building faces a wooded landscaped area belonging to Bethel University. The east side of the building faces neighboring businesses. However, the majority of the existing tree screening/buffer between the site and the eastern neighbor will be maintained, minimizing the appearance of the building. The two most visible sides of the building, the north and west, have proposed exterior materials that to comply with the 75 percent exterior building materials requirement. _____________________________________________________________________________________________ City of Arden Hills Planning Commission Meeting for June 5, 2019 P:\Planning\Planning Cases\2019\19-001 Brausen – Final PUD\Memos Reports Page 8 of 11 Building Design – Meets Requirements The Zoning Code requires 50 percent of all first level building facades that front a public street to be comprised of transparent windows or doors within the B-2 District. 50 percent of the building façade will be glass, as viewed from County Road E. Screening –Meets Requirements All trash and recycling equipment and containers are required to be fully enclosed. A trash enclosure is proposed along the southern edge of the property. Bicycle Parking – Requirements There is currently no bicycle parking proposed on the site. 1325.05 Subd. (8) (Q) requires bicycle parking. For commercial uses, one bicycle parking space is required for every 20 automobile spaces. As a condition of approval, the Applicant shall provide a bike rack. 3. Sign Code – Chapter 12 The property is located in Sign District 4: County Road E Frontage. A. Wall Signage – Requirements This approval does not include signs. A separate sign permit is required for all proposed signage. Signage shall meet the requirements of Sign District 4. B. Freestanding Signage – Meets Requirements There are no proposed freestanding signs at this time. 4. Traffic Study A traffic study is not required. Suggested Findings of Fact Staff offers the following findings of fact for consideration: 1. The property located at 1310 W County Road E is located in the B-2 General Business District. 2. The applicant has proposed a Final/Master Planned Unit Development in order to add work bays for automotive repairs and retail space for sales. 3. The applicant has submitted a Master and Final Planned Unit Development. 4. The Master PUD substantially conforms with the requirements of the City Code. 5. Where the plan is not in conformance with the City Code, flexibility has been requested by the applicant and/or conditions have been placed on an approval that would mitigate the nonconformity. 6. Flexibility through the PUD process has been requested in the following areas: minimum caliper inches, building materials. 7. The proposed development plan meets or exceeds the minimum requirements of the City Code in the following areas: lot size, building coverage, landscape coverage, setbacks, street trees, perennials and shrubs, planting islands, drainage wetlands and flood plain tree selection, lighting, screening. _____________________________________________________________________________________________ City of Arden Hills Planning Commission Meeting for June 5, 2019 P:\Planning\Planning Cases\2019\19-001 Brausen – Final PUD\Memos Reports Page 9 of 11 8. The Master PUD is in conformance with the Arden Hills 2030 Comprehensive Plan. The property at 1310 W County Road E is guided for Community Mixed Use. Community Mixed Use areas are intended to offer a broad range of retail, services, and office space to meet community needs. 9. The application is not anticipated to create a negative impact on the immediate area or the community as a whole. Options and Motion Language Staff has provided the following options and motion language for this case. The Planning Commission should consider providing additional findings of fact as part of the motion to support their recommendation for approval or denial. 1. Recommend Approval with Conditions: Motion to recommend approval of Planning Case 19- 001 for a Site Plan Review and Final PUD at 1310 W County Road E., based on the findings of fact and submitted plans, subject to the following conditions: 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to the plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. This approval does not include signs. A separate sign permit is required for all proposed signage. All signage shall meet the requirements of Sign District 4. 3. Prior to the issuance of a building permit, a landscape financial security of $5,000.00 dollars shall be submitted. Landscape financial security is held for two full growing seasons. 4. Before construction, grading, or land clearing begins, trees or tree areas that are to be preserved shall be visibly marked and city-approved tree protection fencing or other method shall be installed and maintained at the critical root zones of the trees to be protected. The location of the fencing shall be in conformance with the approved tree preservation plan and approved by staff in writing. 5. All rooftop or ground mounted mechanical equipment shall be hidden from view with the same materials used on the building in accordance with City Code requirements. 6. Prior to the issuance of a building permit, the Applicant shall submit a materials board to be approved in writing by staff. 7. Prior to the issuance of a building permit, the Applicant shall provide a snow removal and storage plan detailing how snowfalls will be accommodated on site. 8. The Applicant shall be responsible for obtaining a land disturbance permit from the City’s Engineering Division prior to the commencement of any site activities as well as any necessary right-of-way permits from the city and Ramsey County. 9. The Applicant shall be responsible for obtaining any other permits necessary from other agencies, including but not limited to, MPCA, Rice Creek Watershed District, and Ramsey County prior to the start of any site activities. 10. All disturbed boulevards shall be restored with sod. 11. The Applicant shall be responsible for protecting the proposed on-site storm sewer infrastructure and components and any existing storm sewer from exposure to any and all stormwater runoff, sediments and debris during all construction activities. _____________________________________________________________________________________________ City of Arden Hills Planning Commission Meeting for June 5, 2019 P:\Planning\Planning Cases\2019\19-001 Brausen – Final PUD\Memos Reports Page 10 of 11 Temporary stormwater facilities shall be installed to protect the quality aspect of the proposed and existing stormwater facilities prior to and during construction activities. Maintenance of any and all temporary stormwater facilities shall be the responsibility of the Applicant. 12. Prior to the issuance of a building permit, the Engineering Division shall review and approve the utility plan in writing. 13. The Applicant shall provide a minimum stacking of four (4) vehicles for the car wash. 14. Bollards or a similar material shall be placed between the carwash queue and the convenience store parking lot and gas pumps to clearly delineate the carwash queuing area. 15. After three (3) months of car wash operation, the Applicant and staff shall review traffic operations. The Applicant shall implement any improvements recommended by the City Engineer at that time. 16. Bike racks shall be provided. 17. If the need is identified by the City, the proof of parking spaces shall be installed. 18. All light poles shall be a maximum of 25 feet in height, including base, and shall be shoebox style, downward directed, with high-pressure sodium or LED lamps and flush lens. Other than wash or architectural lighting, attached security lighting shall be shoebox style, downward directed with flush lens. In addition, any entry lighting under canopies shall be recessed and use a flush lens. Shields shall also be added as directed by the City. 19. No neon banding shall be permitted on the fuel canopy. 20. No exterior storage shall be permitted onsite. 21. Overnight vehicle storage is prohibited. All overnight vehicle storage shall be stored indoors. 2. Recommend Approval without Conditions: Motion to recommend approval of Planning Case 19-001 for a Site Plan Review and Final PUD at 1310 W County Road E., based on the findings of fact and submitted plans in the June 5, 2019, Report to the Planning Commission. 3. Recommend Denial: Motion to recommend denial of 19-001 for a Site Plan Review and Final PUD at 1310 W County Road E. based on the following findings of fact: the Planning Commission should identify findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. 4. Table: Motion to table 19-001 for a Site Plan Review and Final PUD at 1310 W County Road E. for the following reasons: the Planning Commission should identify a specific reason and/or information request should be included with a motion to table. Notice and Public Comments Notice was published in the Arden Hills-Shoreview Bulletin on May 22, 2019. Notice was prepared by the City and mailed to property owners within 500 feet of the subject property. Staff has not received any letters, e-mails, or telephone calls from property owners or residents in regards to this planning case. _____________________________________________________________________________________________ City of Arden Hills Planning Commission Meeting for June 5, 2019 P:\Planning\Planning Cases\2019\19-001 Brausen – Final PUD\Memos Reports Page 11 of 11 Deadline for Agency Actions The City of Arden Hills received the completed application for this request on May 7, 2019. Pursuant to Minnesota State Statute, the City must act on this request by July 6, 2019 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The City may, with the consent of the applicant, extend the review period beyond the initial 120 days. Attachments A. Application B. Location Map C. 11x17 Plan Sets HakansonAnderson PROJECT LOCATION BRAUSEN'S AUTOMOTIVE SITE IMPROVEMENTS CONSTRUCTION PLANS FOR CLEARING AND GRUBBING, SITE GRADING, SANITARY SEWER, WATERMAIN, STORM SEWER, CONCRETE CURB AND GUTTER, BITUMINOUS PAVEMENT, RESTORATION AND MISCELLANEOUS CONSTRUCTION FOR TED BRAUSEN IN THE CITY OF ARDEN HILLS GOVERNING SPECIFICATIONS SHEET INDEX XX X X X City of Arden Hills Planning Commission Meeting for June 5, 2019 P:\Planning\Planning Cases\2019\19-006 - Zoning Code Amendment – ZA Page 1 of 3 MEMORANDUM DATE: June 5, 2019 PC Agenda Item 4.A TO: Planning Commission Chair and Commissioners FROM: Mike Mrosla, Community Development Manager/City Planner SUBJECT: Planning Case #19-006 – Public Hearing Required Applicant: City of Arden Hills Request: City Code Amendment – Chapter 13 – Zoning Ordinance Definitions Requested Action Consider approval of Planning Case 19-006 for proposed amendments to Chapter 13 – Zoning Code floor area definition of the City Code, as presented in the June 5, 2019 Report to the Planning Commission. Background The City has initiated proposed amendments to Chapter 13 – Zoning Code to revise the existing “Floor Area” definition of the City Code. The amendment would address the following: 1. The existing language below is not consistent with Minnesota State Building Code requirements. Floor area. The sum of the gross horizontal area of all floors of a building as measured in square feet from the exterior sides of the exterior walls, or from the centerline of party walls separating attached buildings, but not including covered porches that meet the requirements in Section 1325.03 Subd 2.D; decks; any space where the average floor-to- ceiling height is less than six feet; attached or detached garages; and other detached accessory structures. The definition for Floor Area was amended in 2007 to include an average height limit of less than six feet. The intent of adding a height limit was to clarify what is a non-habitable basement. However, in 2015 the Minnesota Building Code updated the section of the code regarding ceiling heights and habitable space. The updated code states various ceiling height requirements depending on what is constructed in the basement. For example, the minimum height for finished City of Arden Hills Planning Commission Meeting for June 5, 2019 P:\Planning\Planning Cases\2019\19-006 - Zoning Code Amendment – ZA Page 2 of 3 ceilings in basements of new buildings containing laundry rooms, bathrooms, hallways shall be seven (7) feet and basements in existing buildings have a minimum finished ceiling height of six (6) feet four (4) inches. However, new building basements not containing any habitable spaces as identified above shall have a minimum finished ceiling height of six (6) feet (8) eight inches or six (6) feet four (4) inches when beams, ducts or other mechanical item project. After speaking with city staff and the city attorney, it was determined to remove the height requirement and reference the Minnesota Building Code instead. This way, if minimum ceiling height is modified again in the future, staff doesn’t need to revise the zoning code. The definition was also reworded for clarification and consistency with the building code and other municipalities. The definition for floor area is utilized when calculating floor area ratio (FAR). The floor area ratio (FAR) is one of the primary tools used to limit the bulk of a principle building on a property. The other tools include minimum landscaping requirements, impervious coverage limits, setback requirements, and building height limits. The proposed amendments have been provided in Attachment A. The City Attorney has reviewed and approved of the proposed changes. Options and Motion Language Staff has provided the following options and motion language for this case. 1. Recommend Approval: Motion to recommend approval of Planning Case 19-006 for proposed amendments to Chapter 13 – Zoning Code, floor area definition of the City Code, as presented in the June 5, 2019 Report to the Planning Commission. 2. Recommend Approval with Amendments: Motion to recommend approval of Planning Case 19-006 for proposed amendments to Chapter 13 – Zoning Code, floor area definition of the City Code, as presented in the June 5, 2019 Report to the Planning Commission with amendments: a specific reason should be included with amendments. 3. Recommend Denial: Motion to recommend denial of Planning Case 19-006 for proposed amendments to Chapter 13 – Zoning Code, floor area definition of the City Code: findings to deny should specifically reference the reasons for denial. 4. Table: Motion to table Planning 19-006 for proposed amendments to Chapter 13 – Zoning Code, floor area definition of the City Code: a specific reason and/or information request should be included with a motion to table. City of Arden Hills Planning Commission Meeting for June 5, 2019 P:\Planning\Planning Cases\2019\19-006 - Zoning Code Amendment – ZA Page 3 of 3 Public Notice and Comments Notice on this planning case was published in the Arden Hills/Shoreview Bulletin on May 22, 2019. The City has not received any public comments regarding this case. Attachments A. Chapter 13 – Zoning Code, Floor Area Definition Red-line Amendments (Section 1305.04) B. 2015 Minnesota IRC – Section R305 - Ceiling Height Existing definition: Floor area. The sum of the gross horizontal area of all floors of a building as measured in square feet from the exterior sides of the exterior walls, or from the centerline of party walls separating attached buildings, but not including covered porches t hat meet the requirements in Section 1325.03 Subd 2.D; decks; any space where the average floor-to-ceiling height is less than six feet; attached or detached garages; and other detached accessory structures. Relined definition: Floor area. Means Tthe sum of the gross horizontal area of all floors of a building as measured in square feet from the exterior sides faces of the exterior walls, or from the centerline of party walls separating attached two buildings, but not including covered porches that meet the requirements in Section 1325.03 Subd 2.D; decks; any space where the average floor-to-ceiling height is less than six feet; attached or detached garages; and other detached accessory structures. excluding decks, garages, covered porches conforming with Section 1325.03 Subd 2.D; attics, crawl spaces and basements that do not meet the minimum ceiling height per Minnesota State Building Code requirements. Final definition: Floor area. Means the sum of the horizontal area of all floors of a building measured from the exterior faces of the exterior walls, or from the centerline of walls separating two buildings , excluding decks, garages, covered porches conforming with Section 1325.03 Subd 2.D; attics, crawl spaces, and basements that do not meet the minimum ceiling height per Minnesota State Building Code requirements.