HomeMy WebLinkAbout07-08-19-RAPPROVAL OF AGENDA
PUBLIC INQUIRIES/INFORMATIONAL
This is an opportunity for citizens to bring to the Council ’s attention any items not
currently on the agenda which are relevant to the City. In addressing the Council, you
must first state your name and address for the record. To allow adequate time for each
person wishing to address the Council, speakers must limit their comments to three
(3) minutes. Written documents may be distributed to the Council prior to the meeting
to allow a more timely presentation. Speakers should not use obscene, profane, or
threatening language, or make personal attacks. Matters of litigation involving the City
shall not be discussed during Public Inquiry by citizens or Council. The Council may
not respond to speaker comments, engage in a debate, or take any action on the
issues raised by citizens, but may direct City staff to research or follow up on an
issue, if desired by Council. If Council directs further review by staff, the results of that
review will be presented at a following regular Council meeting.
RESPONSE TO PUBLIC INQUIRIES
STAFF COMMENTS
Rice Creek Commons (TCAAP) And Joint Development Authority (JDA) Update
Dave Perrault, City Administrator
MEMO.PDF
Transportation Update
Todd Blomstrom, Interim Public Works Director/City Engineer
MEMO.PDF
APPROVAL OF MINUTES
June 10, 2019 Regular City Council
06 -10 -19 -R.PDF
June 17, 2019 City Council Work Session
06 -17 -19 -WS.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the
City Council and will be enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business
and considered separately in its normal sequence on the agenda.
Motion To Approve Claims And Payroll
Gayle Bauman, Finance Director
Pang Silseth, Accounting Analyst
MEMO.PDF
Motion To Approve CTV Equipment Upgrade
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
ATTACHMENT E.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
Tobacco Ordinance Amendment
Julie Hanson, City Clerk
MEMO.PDF
NEW BUSINESS
Ordinance 2019 -005 Amending Chapter 3, License And Regulations, Section 350,
Subsection, 350.06, Prohibited Sales And Authorize Publication Of Ordinance
Amendment
Julie Hanson, City Clerk
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:
David Grant
Councilmembers:
Brenda Holden
Fran Holmes
Dave McClung
Steve Scott
Regular City Council
Agenda
July 8, 2019
7:00 p.m.
City Hall
Address:
1245 W Highway 96
Arden Hills MN 55112
Phone:
651 -792 -7800
Website :
www.cityofardenhills.org
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our
long -standing tradition as a desirable City in which to live, work, and play.
CALL TO ORDER
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APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault, City Administrator MEMO.PDFTransportation UpdateTodd Blomstrom, Interim Public Works Director/City Engineer
MEMO.PDF
APPROVAL OF MINUTES
June 10, 2019 Regular City Council
06 -10 -19 -R.PDF
June 17, 2019 City Council Work Session
06 -17 -19 -WS.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the
City Council and will be enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business
and considered separately in its normal sequence on the agenda.
Motion To Approve Claims And Payroll
Gayle Bauman, Finance Director
Pang Silseth, Accounting Analyst
MEMO.PDF
Motion To Approve CTV Equipment Upgrade
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
ATTACHMENT E.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
Tobacco Ordinance Amendment
Julie Hanson, City Clerk
MEMO.PDF
NEW BUSINESS
Ordinance 2019 -005 Amending Chapter 3, License And Regulations, Section 350,
Subsection, 350.06, Prohibited Sales And Authorize Publication Of Ordinance
Amendment
Julie Hanson, City Clerk
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council AgendaJuly 8, 20197:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.4.4.A.Documents:4.B.Documents:
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APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault, City Administrator MEMO.PDFTransportation UpdateTodd Blomstrom, Interim Public Works Director/City Engineer MEMO.PDFAPPROVAL OF MINUTESJune 10, 2019 Regular City Council06-10 -19 -R.PDFJune 17, 2019 City Council Work Session06-17 -19 -WS.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting Analyst MEMO.PDFMotion To Approve CTV Equipment UpgradeDave Perrault, City Administrator MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFATTACHMENT E.PDFPULLED CONSENT ITEMSThose items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda.PUBLIC HEARINGSTobacco Ordinance Amendment
Julie Hanson, City Clerk
MEMO.PDF
NEW BUSINESS
Ordinance 2019 -005 Amending Chapter 3, License And Regulations, Section 350,
Subsection, 350.06, Prohibited Sales And Authorize Publication Of Ordinance
Amendment
Julie Hanson, City Clerk
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
UNFINISHED BUSINESS
COUNCIL COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council AgendaJuly 8, 20197:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.4.4.A.Documents:4.B.Documents:5.5.A.Documents:5.B.Documents:6.6.A.Documents:6.B.Documents:7.8.8.A.
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Page 1 of 1
STAFF COMMENTS – 4A
MEMORANDUM
DATE: July 8 , 2019
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
A verbal update will be provided at the City Council meeting.
Page 1 of 1
STAFF COMMENTS – 4B
MEMORANDUM
DATE: July 8 , 2019
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Todd Blomstrom, Interim Public Works Director/City Engineer
SUBJECT: Transportation Update
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
A verbal update will be provided at the City Council meeting.
Approved: July 8, 2019
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
JUNE 10, 2019
7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City
Council meeting at 7:00 p.m.
Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave
McClung and Steve Scott
Absent: None
Also present: City Administrator Dave Perrault; Interim Public Works Director/City
Engineer Sue Polka; Finance Director Gayle Bauman, and City Clerk Julie Hanson
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve the meeting agenda as presented. The motion carried
unanimously (5-0).
2. PUBLIC INQUIRIES/INFORMATIONAL
Micah Kiernan, 3280 Lake Johanna Boulevard, explained he watched many City Council
meetings online. He reported he has lived in Arden Hills for two years and two months. He
expressed concern with the speed of traffic along Lake Johanna Boulevard, in addition to
distracted driving. He reported he had been in contact with the Ramsey County Sheriff’s Office
regarding this matter. He encouraged the City Council to have further enforcement along this
roadway.
Mayor Grant requested staff speak with the Sheriff’s Department in order to increase the amount
of patrols on Lake Johanna Boulevard. He recommended the patrols be for both speed and
distracted driving. He also asked staff to trim or remove the foliage that may be partially covering
the signage on this roadway.
ARDEN HILLS CITY COUNCIL – JUNE 10, 2019 2
Interim Public Works Director/City Engineer Polka reported she had been speaking with the
County and noted a solar powered variable speed sign would be posted on Lake Johanna
Boulevard.
Gregg Larson, 3377 North Snelling Avenue, stated he has asked some questions of the Council
in the past regarding affordable housing and density within the TCAAP development. He
explained these questions have not been answered. He commented on a recent article which
discussed the comparisons between TCAAP and the Ford plant. He noted TCAAP was three
times larger than the Ford plant project yet has two times less housing. He questioned what was
wrong with higher density within TCAAP. He explained 20% of the units on the Ford plant
redevelopment project were affordable while TCAAP would have only 10% affordable units. He
asked why the TCAAP development could not have more affordable units. He stated the
affordable housing on the Ford plant would serve families making 30% to 60% of the area median
income; however, TCAAP affordable housing would serve families making 80% of the area
median income. He inquired why the City was setting the bar so high. He requested the City
respond to his questions. He stated he feared that people would begin to conclude that Arden
Hills and this City Council wanted to discriminate against certain groups. He expressed
frustration with the fact the Council would not agree to mediation and instead have led the City
into litigation. He asked how much the City has spent on TCAAP litigation to date. He
encouraged the Council to own the situation that has been created with Ramsey County and to
provide the public with better answers.
3. RESPONSE TO PUBLIC INQUIRIES
None.
4. STAFF COMMENTS
A. Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update
City Administrator Perrault provided an update on TCAAP stating the City was in ongoing
litigation with the County. He explained the City attempted to hold a JDA meeting on Monday,
June 3 and a quorum was not present due to the absence of the County representatives.
B. Transportation Update
Interim Public Works Director/City Engineer Polka reported the Old Snelling Bridge project
final wear course would be taking place next week. She explained the bridge will be closed for
one day to complete this work.
Interim Public Works Director/City Engineer Polka stated the bridge over 35W at County
Road I would be removed this weekend as part of the MnPASS project.
Councilmember Holden requested the barriers from County Road E be removed.
Interim Public Works Director/City Engineer Polka stated she would speak with the Public
Works Superintendent to get these removed.
ARDEN HILLS CITY COUNCIL – JUNE 10, 2019 3
Councilmember Holden requested the City complete a round of street sweeping this spring.
Interim Public Works Director/City Engineer Polka commented a round of street sweeping
has occurred this spring.
5. APPROVAL OF MINUTES
A. May 13 , 2019, Regular City Council
B. May 20, 2019, City Council Work Session
C. May 22, 2019, Special City Council Executive Closed Session
D. May 22, 2019, Continued Recessed May 13, 2019 Regular City Council
Councilmember Scott requested a change to the May 20, 2019 work session minutes on Page 6
noting within his comment in the middle of the page reply should be changed to replay.
Councilmember Holden requested a change to the May 13, 2019 regular minutes on Page 18
suggesting a bullet point be added stating the Council did not make a decision and that this item
would be further discussed at the continued recessed on May 22.
Councilmember Holden requested a change to the May 22, 2019 continued recessed minutes on
Page 11 suggesting staff restate the motion prior to approval of the Mounds View School District
item.
Councilmember Holmes requested a change to the May 13, 2019 regular minutes on Page 18
stating Joe Ehrlich’s last name was spelled incorrectly. In addition, she asked that her comment at
the bottom of the page read: she thanked Joe Ehrlich for his time and effort for suggestions to
realign the fields. On the top of Page 19, she requested “he” be changed to “she”.
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve the May 13, 2019, Regular City Council meeting minutes,
May 20, 2019, City Council Work Session meeting minutes, May 22, 2019,
Special City Council Executive Closed Session meeting minutes; and May 22,
2019, Continued Recessed May 13, 2019 Regular City Council meeting
minutes as amended. The motion carried unanimously (5-0).
6. CONSENT CALENDAR
A. Motion to Approve Consent Agenda Item - Claims and Payroll
B. Motion to Approve Public Works Director/City Engineer Services
C. Motion to Approve Change of Customer Service Specialist Position to a Job-Share
Position
D. Motion to Appoint Sue Johnson to the Position of Job-Share Customer Service
Specialist
E. Motion to Appoint Julie Horak to the Position of Job-Share Customer Service
Specialist
F. Motion to Approve City Branded Clothing Policy
G. Motion to Approve Greeting/Sympathy Card Policy
ARDEN HILLS CITY COUNCIL – JUNE 10, 2019 4
H. Motion to Approve Boston Scientific Corporation Site Plan
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve the Consent Calendar as presented and to authorize
execution of all necessary documents contained therein. The motion carried
unanimously (5-0).
7. PULLED CONSENT ITEMS
None.
8. PUBLIC HEARINGS
A. Quarterly Special Assessments for Delinquent Utilities
Mayor Grant indicated that this public hearing item regarding delinquent utilities is a quarterly,
recurring item and opened the public hearing at 7:24 p.m.
With no one coming forward to speak, Mayor Grant closed the public hearing at 7:25 p.m.
9. NEW BUSINESS
A. Resolution 2019-019 Adopting and Confirming Quarterly Special Assessments
for Delinquent Utilities
Mayor Grant introduced this item and referenced the previous public hearing. He reiterated this
is a quarterly item and asked the Councilmember if there were any questions.
Councilmember Scott requested comment from staff regarding the new automatic billing process
and questioned if the upgrade was causing any delinquencies.
Finance Director Bauman discussed the upgrade and commented she was not aware of any
delinquencies being created by it. She stated the upgrade seemed to be working well for the City.
MOTION: Councilmember McClung moved and Councilmember Holden seconded a
motion to adopt Resolution #2019-019 – Adopting and Confirming Quarterly
Special Assessments for Delinquent Utilities. The motion carried (5-0).
B. Resolution 2019-020 Accepting Bid for the Colleen Avenue Drainage
Improvement Project
Interim Public Works Director/City Engineer Polka stated on June 25, 2018, the City Council
approved a professional services agreement with Bolton & Menk for the design of the Colleen
Avenue Drainage Improvements. Plans and specifications were completed and bids were opened
on Wednesday, June 4, 2019. There was a total of six bids received. The following table lists the
bidders name and their total bid:
ARDEN HILLS CITY COUNCIL – JUNE 10, 2019 5
Bidder Total Bid
Pember Companies, Inc. $250,247.00
G.F. Jedlicki, Inc. $254,978.00
Asphalt Surface Technologies Corp. $299,463.25
Bituminous Roadways, Inc. $367,877.54
New Look Contracting, Inc. $444,078.15
Meyer Contracting, Inc. $446,393.92
Interim Public Works Director/City Engineer Polka explained all bids are higher than the
Engineer’s estimate which is $185,000.00. In general, asphalt and pipe items were higher than
estimated which has been a trend this year. Pember Companies, Inc. completed the Lift Station
#11 Improvements project for the City and has completed similar projects successfully in the
metro area. Staff reviewed a letter from Bolton & Menk recommending award to Pember as the
lowest responsible/responsive bidder. Staff reviewed Resolution 2019-020 awarding the Colleen
Avenue Drainage Improvements to Pember Companies in the amount of $250,247.00. Staff
recommended adoption of Resolution 2019-020.
Councilmember Holmes commented on the expense of this project and noted this expense was
not budgeted. She questioned how the project would be funded.
Mayor Grant agreed this should be discussed and asked how long the bids would be good for.
Interim Public Works Director/City Engineer Polka commented the bids would be good for 30
days and explained the bids were received on June 4, 2019. She recommended the Karth Lake
retaining wall project be pushed out to a later date in order to complete this project.
Councilmember Holden stated she could support the project going forward but recommended
the Council further discuss the funding source at an upcoming budget worksession meeting.
Councilmember Scott asked if this project was a continuation of the work that was completed in
this area in 2018.
Interim Public Works Director/City Engineer Polka reported this was the case.
Councilmember Scott stated he would like to see this project completed first and have the Karth
Lake issue moved to a future date.
Mayor Grant supported this item getting done as well. He requested staff provide a funding
source for projects prior to bringing an item before the Council.
Councilmember Holden requested further information regarding the new stormwater standards
that would be coming out.
Interim Public Works Director/City Engineer Polka indicated she could not answer this
question until the new permits were issued. She stated she understood that stormwater ponds
would have to be inspected every five years.
ARDEN HILLS CITY COUNCIL – JUNE 10, 2019 6
Councilmember Holden recommended the City speak to the League of Minnesota Cities to see if
there would be additional funding available to assist with the expense of the upcoming changes.
Councilmember McClung indicated the City was not alone in facing the upcoming changes. He
noted all municipalities would be addressing the new requirements.
Interim Public Works Director/City Engineer Polka explained the City was in a good place as
it has been working proactively to address its stormwater ponds.
MOTION: Councilmember McClung moved and Councilmember Holmes seconded a
motion to adopt Resolution 2019-020 - awarding the Colleen Avenue Drainage
Improvements to Pember Companies in the amount of $250,247.00.
Councilmember Holden commented she could support this project if the City does not complete
the Karth Lake retaining wall this year and deletes the stormwater pond maintenance for 2019.
Councilmember McClung recommended his motion be amended to direct staff to take money
from stormwater maintenance and the Karth Lake retaining wall project to fund the Colleen
Avenue Drainage Improvements, with the remainder of the funds to be discussed by the Council
at an upcoming worksession meeting.
Councilmember Holmes supported this friendly amendment.
The motion carried (5-0).
10. UNFINISHED BUSINESS
None.
11. COUNCIL COMMENTS
Councilmember Scott stated he needed an alternate to attend the Ramsey County League of
Local Government meeting on Thursday, June 13 at the Shoreview Community Center. An
alternate was not available.
Councilmember Scott stated the Shoreview/Arden Hills Lions had a Kids Gala in April. He
explained he and his wife attended this event at the Shoreview Community Center and noted the
event was very well attended.
Councilmember Scott noted it was recently National Public Works Week and thanked the Public
Works Department for all of their efforts on behalf of the community.
Councilmember Scott explained on Wednesday, May 29 he attended the Hot Dog with a Deputy
event.
ARDEN HILLS CITY COUNCIL – JUNE 10, 2019 7
Councilmember Scott indicated he did not know Chief Boehlke personally, but sent his
condolences to the entire Boehlke family after the passing of his 25-year-old son.
Councilmember Holmes stated on Saturday, June 8 the City’s State representatives had a Town
Hall meeting at the Shoreview Community Center. She noted she attended this event along with
Councilmember Scott.
Councilmember Holden reported on Tuesday, June 11 at 6:00 p.m. there would be a meeting at
City Hall regarding the fire station property on New Brighton Road.
Councilmember Holden requested staff provide the Council with a report on the amount of water
being used from Roseville and the amount that was being billed.
Councilmember Holden commented on a property along County Road E2 and requested code
enforcement address the long grass.
Mayor Grant stated he received a letter from the Met Council with an estimation on population
and reported Arden Hills has a population of 9,889.
Mayor Grant noted he met with Interim Public Works Director/City Engineer Polka,
Superintendent Jeff Frid, and City Administrator Perrault to discuss the McCracken Nature Trail.
He explained a short-term solution had been created to address this concern.
Mayor Grant commented on the new hands-free driving requirements that would go into effect
on August 1, 2019.
Mayor Grant sent his condolences to Chief Boehlke and his family.
ADJOURN
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to adjourn. The motion carried unanimously (5-0).
Mayor Grant adjourned the Regular City Council Meeting at 7:51 p.m.
__________________________ __________________________
Julie Hanson David Grant
City Clerk Mayor
Approved: July 8, 2019
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL WORK SESSION
JUNE 17, 2019
5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor David Grant called to order the City
Council Work Session at 5:00 p.m.
Present: Mayor David Grant, Councilmembers Brenda Holden, Dave McClung,
Fran Holmes and Steve Scott
Absent: None
Also present: City Administrator Dave Perrault, Community Development Manager/City
Planner Mike Mrosla, Bolton & Menk Consultant Planner Jane Kansier, Interim Public
Works Director/City Engineer Sue Polka, Deputy Clerk Jolene Trauba, Lake Johanna Fire
Department Chief Tim Boehlke, Assistant Chief Eric Nordeen, Deputy Chief Matt Sather,
Deputy Chief/Fire Marshall Kris Rewald, Buetow 2 Architects’ Modris Feders, and
Ramsey County Sheriff Deputy Kevin Otto
Councilmember Holmes requested Item F be added to discuss City water usage.
1. AGENDA ITEMS
A. Lake Johanna Fire Departments Needs Assessment Overview
Lake Johanna Fire Department Chief Boehlke introduced the Fire Department staff present.
Deputy Chief Sather gave a presentation highlighting the history of the Fire Department, where
they have been operationally, where they are now in relation to staff and stations, and the Needs
Study that was recently completed.
Mr. Feders from Buetow 2 Architects discussed potential sites for a new fire station in the
southern part of the coverage area and a potential recommendation.
Chief Boehlke noted that all three cities (Arden Hills, Shoreview and North Oaks) would get
equal benefit from the new facility.
ARDEN HILLS CITY COUNCIL WORK SESSION – June 17, 2019 2
Councilmember McClung felt the other potential locations would have increased costs to make
them buildable.
Councilmember Holden said she thought the original idea was to buy land and wait a couple of
years before building.
Chief Boehlke said they would move a quickly as allowed by the three cities. He noted the
current fire station buildings would have some remodeling done to them once the new facility was
built.
Councilmember Holden wondered if the training facility could be separated for others in the
community to use.
Chief Boehlke said that could be talked about in the design process.
After further discussion, all Councilmembers supported moving forward with the Fire
Department’s recommendation.
B. State Fair Parking Review
Interim Public Works Director/City Engineer Polka stated she contacted the State Fair and
they have no changes proposed for Arden Hills park and rides this year. The City had relatively
no complaints about State Fair parking last year and so they propose putting signs in the same
areas this year and the same quantities. They will be laminated signs on wooden stakes.
Ramsey County Sheriff Deputy Otto commented that didn’t give out any tickets last year. He
felt it is better to have overkill on the number of signs than to have too few. He said the entire
patrol division will be informed of the locations and other deputies other than those assigned just
to Arden Hills will help patrol.
Interim Public Works Director/City Engineer Polka said even though Snelling Avenue is
always no parking, they will add some extra signs.
C. Old Snelling Trail and Watermain Project Discussion
Interim Public Works Director/City Engineer Polka explained a spread sheet with an overview
of the construction costs for the project. There were 5 large change orders to the contract,
referring to Ramsey County requests for changes to the pavement replacement sections, additional
signage and storm sewer changes. There were also issues with the retaining wall design. Estimated
total costs are 9.5% over the original contract, but there were also some savings in the original
contract amount due to unused materials.
Discussion ensued to clarify the original contract amount versus total contract amount.
D. 2040 Comprehensive Plan Update
Bolton & Menk Consultant Planner Kansier said there were three issues to talk about, overall
density of new development and redevelopment, location of those areas and density ranges. In
ARDEN HILLS CITY COUNCIL WORK SESSION – June 17, 2019 3
Thrive MSP 2040 every community was given a community designation, Arden Hills is
designated as a Suburban Community, which tend to be second and third ring communities.
Densities in Suburban Communities should average 5 units per acre. It was determined the main
area of new development would be TCAAP, the rest of the areas would be mainly redevelopment;
these are the Gateway Boulevard area, the Parkshore Drive area, the Red Fox/Gray Fox Road area
and the County Road E area.
Bolton & Menk Consultant Planner Kansier said the overall average density is the number they
need to be concerned with. There are assumptions made based on the land use category. She
explained how the Metropolitan Council comes up with the density requirement for each city,
based on developable acreage, and using the minimum density. She discussed the proposed
changes to the Comprehensive Plan that would bring the minimum density to 5. The main change
is increasing the minimum density in the Community Mixed Use designation to 12 units per acre
and in the Town Center designation to 21 units per acre.
Community Development Manager/City Planner Mrosla noted that much bigger changes than
what staff are proposing would call for public hearings before they could resubmit the Plan.
After discussion, Council gave staff direction to resubmit the Comprehensive Plan as updated.
E. Council Tracker
City Administrator Perrault and staff reviewed the Council Request Tracker with the City
Council. It was decided to remove 3590 Snelling Avenue N Right of Way Concerns.
Warming House at Hazelnut Park and Horitas Acres were requested to be added to the list.
F. Water
Councilmember Holden said they used to get reports of City water usage and asked if they could
get those numbers again. She was interested in knowing how much water the City is getting, how
much is being used and how much may be wasted.
Interim Public Works Director/City Engineer Polka noted that Council had approved the water
supply plan and as part of that plan an ordinance about water usage needs to be passed, it will be
coming forward at a future Council meeting.
Interim Public Works Director/City Engineer Polka said Public Works keeps track of water
that gets used for street sweeping, ice rinks, tree watering, jetting of sewer lines, flushing
hydrants, irrigation, etc.
Staff was directed to provide actual usage numbers to the Council.
2. COUNCIL COMMENTS AND STAFF UPDATES
Councilmember Scott requested that Council receive the actual letters that are sent for
neighborhood meetings.
Mayor Grant said he’d like to receive the neighborhood meeting notices by mail and email.
ARDEN HILLS CITY COUNCIL WORK SESSION – June 17, 2019 4
Community Development Manager/City Planner Mrosla said he will make sure all
Councilmembers get future neighborhood meeting notices by mail and email.
Councilmember Scott asked if Northern Soda could be incorporated into the All Commissions
and Committees Picnic in July.
Deputy Clerk Trauba replied that Northern Soda had been discussed and they will be
approached to purchase soda from them for the picnic.
City Administrator Perrault noted that Jason Isaacson may be at a future meeting to receive a
certificate of recognition.
City Administrator Perrault stated that Arden Hills Precinct 2 voting place will be moved from
Valentine Hills Elementary to North Heights Lutheran Church.
ADJOURN
Mayor Grant adjourned the City Council Work Session at 7:36 p.m.
__________________________ __________________________
Jolene Trauba David Grant
Deputy Clerk Mayor
CONSENT ITEM 6A
MEMORANDUM
DATE:
July 8, 2019
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Gayle Bauman, Finance Director
Pang Silseth, Accounting Analyst
SUBJECT:
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
A. Approve Claims and Payroll
or
B. Reject Claims and Payroll
Background
Payroll is processed biweekly and accounts payable is processed weekly.
Budget Impact
NA
Attachments
2019 Payroll #13 ……………………………………………………………. $85,611.44
Total Payroll $85,611.44
Paid Claims---06/15/2019 through 06/28/2019
(Check Nos. 48529-48551 and ACH Checks) ……………………………... $575,933.55
Total Accounts Payable $575,933.55
Total Claims $661,544.99
CITY OF ARDEN HILLS
PAYROLL # 13
CHECKS DATED: 06/28/19
Biweekly: 06/08/19 - 06/21/19
EMPLOYEE DEDUCTIONS AMT.Payment Method
FIT 6,308.86 EFT
SIT 3,017.99 EFT
FICA Oasdi 4,494.20 EFT
FICA Medicare 1,051.07 EFT
TOTAL TAXES 14,872.12
Health Premium 1,512.66 A/P Check*
Dental Premium 168.81 A/P Check*
FSA Health Care Reimb. 0.00 A/P Check*
FSA Dependent Care Reimb. 208.33 A/P Check*
TOTAL FLEXIBLE SPENDING 1,889.80
HSA Health Saving 293.33
Health Care Savings Plan-Retirement 0.00 EFT
Health Care Savings Plan-2% 356.49 EFT
Health Care Savings Plan-4% 446.45 EFT
TOTAL HEALTH SAVINGS 1,096.27
PERA 3,912.94 EFT
ICMA 2,116.71 EFT
Central Pension Fund-Union 614.40 A/P Check*
MN State Retirement System 504.56 EFT
TOTAL RETIREMENT 7,148.61
IUOE 49 Dues (Union) 140.00 A/P Check*
LTD/STD Insurance 0.00 A/P Check*
PERA Life Insurance 32.00 A/P Check*
Life/Addl/Dep Life 76.55 A/P Check*
Life/Addl 25.20
UNUM 19.51 A/P Check*
AFLAC 53.18 EFT
TOTAL VOLUNTARY 346.44
Total Employee Deductions 25,353.24
Net Payroll 0.00
Direct Deposit 49,819.58 EFT
Gross Payroll Tie-Out 75,172.82
Plus City Paid Benefit 10,438.62
TOTAL PAYROLL COST 85,611.44
FICA TIE-OUT
Gross Payroll 75,172.82
Less Total FSA 1,889.80
Less Total HAS 1,096.27
Less Voluntary Ins 78.38
Plus ICMA Employer 378.42
Net P/R Subject to FICA 72,486.79
FICA Oasdi @ 6.20% 4,494.20
FICA Medicare @ 1.45% 1,051.07
Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax
Deposit Service. Transfers are typically made up to two days after the payroll date.
* A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report.
Checks may be paid this week or the following week.
CITY BENEFIT
4,494.20
1,051.07
5,545.27
0.00
0.00
0.00
0.00
4,514.93
378.42
4,893.35
0.00
0.00
Accounts Payable
User:
Printed:
pang.silseth
7/2/2019 12:27 PM
Checks by Date - Detail by Check Date
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
0761 Electric Pump, Inc 06/21/2019ACH
0065501-IN Roto Floats 275.64
275.64Total for this ACH Check for Vendor 0761:
0922 North Suburban Access Corporation 06/21/2019ACH
2019-088 May 2019 Service 724.00
724.00Total for this ACH Check for Vendor 0922:
0940 Zee Medical Services Inc.06/21/2019ACH
54051050 Fist Aid Supplies 17.95
17.95Total for this ACH Check for Vendor 0940:
10243 Kenneth Cooper 06/21/2019ACH
0617019 Umpire Softball 6/11 52.00
52.00Total for this ACH Check for Vendor 10243:
10312 Michael Ruth 06/21/2019ACH
06172019 Umpire,softball-06/11 48.00
48.00Total for this ACH Check for Vendor 10312:
11025 Kyle Mork 06/21/2019ACH
06172019 Umpire,Softball-6/11 & 6/13 96.00
96.00Total for this ACH Check for Vendor 11025:
11030 Ted Jewell 06/21/2019ACH
06172019 Umpire, Softball - 6/6 & 6/13 96.00
96.00Total for this ACH Check for Vendor 11030:
1223 Adam's Pest Control, Inc.06/21/2019ACH
2793986 Pest Control-June 2019 66.29
66.29Total for this ACH Check for Vendor 1223:
1252 Campbell Knutson - Attorneys at Law 06/21/2019ACH
3231G-0519 May Legal Services 2,067.50
3231G-0519 May Legal Services 189.10
3231G-0519 May Legal Services 4,958.50
3231G-0519 May Legal Services 734.00
7,949.10Total for this ACH Check for Vendor 1252:
3270 Innovational Concepts, Inc.06/21/2019ACH
4605 Uniforms 1,585.05
Page 1AP Checks by Date - Detail by Check Date (7/2/2019 12:27 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
1,585.05Total for this ACH Check for Vendor 3270:
3698 Shaila Cunningham 06/21/2019ACH
06132019 Spring Morning & Evening Yoga 1,064.00
1,064.00Total for this ACH Check for Vendor 3698:
5180 The Tessman Company LLC 06/21/2019ACH
S295418-IN Field Care Supplies 1,418.99
S295618-IN Field Care Supplies 766.25
2,185.24Total for this ACH Check for Vendor 5180:
5596 Jamar Company 06/21/2019ACH
532626 Road/Erosion Control Fabric 235.00
235.00Total for this ACH Check for Vendor 5596:
6077 CIVICPLUS 06/21/2019ACH
182287 Applicant Tracking 3/24/19-3/23/20 842.38
842.38Total for this ACH Check for Vendor 6077:
7064 Rotary Club of Arden Hills/Shoreview 06/21/2019ACH
1797 Q2 2019 Dues 233.50
233.50Total for this ACH Check for Vendor 7064:
8029 MMKR & Corp, PA 06/21/2019ACH
46446 2018 Audit Services 67.00
46446 2018 Audit Services 67.00
46446 2018 Audit Services 12.00
46446 2018 Audit Services 15.00
46446 2018 Audit Services 67.00
46446 2018 Audit Services 65.00
46446 2018 Audit Services 67.00
46446 2018 Audit Services 67.00
46446 2018 Audit Services 11.00
46446 2018 Audit Services 12.00
450.00Total for this ACH Check for Vendor 8029:
8870 Chet's Shoes Inc.06/21/2019ACH
41868 Seasonal Boots 375.00
375.00Total for this ACH Check for Vendor 8870:
CANON Canon Financial Services Inc.06/21/2019ACH
20174657 Copier July 2019 1,215.08
20174657 Copier July 2019 214.42
1,429.50Total for this ACH Check for Vendor CANON:
2597 AARP 06/21/201948529
06172019 June Driver Safety Class 190.00
190.00Total for Check Number 48529:
0131 Beisswenger's How-To Store 06/21/201948530
175718 Park Supplies 29.48
179703 City Hall Supplies 143.97
Page 2AP Checks by Date - Detail by Check Date (7/2/2019 12:27 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
180249 Park Supplies 37.47
180259 Park Supplies 2.98
182366 Park Supplies 6.99
183977 PW Supplies 53.99
274.88Total for Check Number 48530:
UB*00346 Randy Christenson 06/21/201948531
Refund Check 32.66
32.66Total for Check Number 48531:
0719 City of St. Paul 06/21/201948532
IN35296 Asphalt Mix 4/29/19 135.30
135.30Total for Check Number 48532:
1033 Comcast 06/21/201948533
44271.0619 service 06/21-07/20 6.30
6.30Total for Check Number 48533:
0841 Ehlers & Associates, Inc.06/21/201948534
49159 2018A Interest 39,375.00
49159 2018A Interest 6,125.00
45,500.00Total for Check Number 48534:
5546 Fahrner Asphalt Sealers, LLC 06/21/201948535
508500806-Retai Cracksealing Retainage 641.51
641.51Total for Check Number 48535:
0176 Frattallone's Hardware, Inc.06/21/201948536
084039/A Park Supplies 18.72
18.72Total for Check Number 48536:
10218 HR Green Inc.06/21/201948537
125891 Services through 4/12/19, PC 18-014 8,557.50
8,557.50Total for Check Number 48537:
0495 Lake Johanna Fire Department Inc.06/21/201948538
709 2019 Fire Contract-2nd Half 286,839.82
286,839.82Total for Check Number 48538:
1058 MIDC Enterprises Inc.06/21/201948539
I0043562 Irrigation Controller & Sprinkler Rotors 1,051.20
1,051.20Total for Check Number 48539:
6074 Norsk Concrete Construction, Inc.06/21/201948540
06142019 Curb Repair-1532 Royal Hills 1,950.00
1,950.00Total for Check Number 48540:
6252 Office Depot 06/21/201948541
2309938759 Program Supplies 226.62
226.62Total for Check Number 48541:
Page 3AP Checks by Date - Detail by Check Date (7/2/2019 12:27 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
0155 Office of MN IT Services 06/21/201948542
W19050584 May 2019 Phone 777.24
777.24Total for Check Number 48542:
0811 Ramsey County 06/21/201948543
EMCOM-007709 Fleet Support May 2019 24.96
EMCOM-007745 911 Dispatch May 2019 3,552.56
EMCOM-007762 CAD Services May 2019 728.15
PRMG-004264 PW Rental Space-1st Half 2019 26,550.90
PRMG-004264 PW Rental Space-1st Half 2019 13,275.45
PRMG-004264 PW Rental Space-1st Half 2019 5,900.20
PRMG-004264 PW Rental Space-1st Half 2019 13,275.45
SHRFL-001788 Sheriff May 2019 103,437.74
166,745.41Total for Check Number 48543:
6748 Reliance Standard 06/21/201948544
GL154938.0719 July Insurance 1,460.05
1,460.05Total for Check Number 48544:
UB*00345 Nathan Short 06/21/201948545
Refund Check 10.92
10.92Total for Check Number 48545:
10321 Dennis Stolp 06/21/201948546
06172019 Restoration of plants per RCWD agreement-2018 PMP 1,245.00
1,245.00Total for Check Number 48546:
0336 T.A. Schifksy & Sons, Inc.06/21/201948547
64557 Asphalt Purchase 6/2-6/8 806.01
806.01Total for Check Number 48547:
2218 Telcom Construction Inc 06/21/201948548
ROW2018-00695 Refund Escrow ROW 2018-00695, 1401 Indian Oaks Trail 1,000.00
1,000.00Total for Check Number 48548:
3099 Tri-State Bobcat, Inc.-Little Canada 06/21/201948549
A58462 Filters 420.65
420.65Total for Check Number 48549:
1396 Twin Cities Transport and Recovery 06/21/201948550
646197 Tow Expense 250.00
250.00Total for Check Number 48550:
0101 Winnick Supply 06/21/201948551
384719 Supplies 103.29
103.29Total for Check Number 48551:
535,967.73Total for 6/21/2019:
0105 Brittney Swanson 06/28/2019ACH
06242019 2019 Track Coach-Valentine Hills Elem 1,188.48
Page 4AP Checks by Date - Detail by Check Date (7/2/2019 12:27 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
1,188.48Total for this ACH Check for Vendor 0105:
0192 Grainger, Inc 06/28/2019ACH
9207848830 Tools 85.28
9208228909 Safety Supplies 127.06
212.34Total for this ACH Check for Vendor 0192:
0382 ICMA Retirement Trust - 106944 06/28/2019ACH
PR Batch 00200.06.2019 ICMA Employee Percent 401PR Batch 00200.06.2019 ICMA Employee Percent 401 327.96
PR Batch 00200.06.2019 ICMA Employer Percent 401PR Batch 00200.06.2019 ICMA Employer Percent 401 378.42
706.38Total for this ACH Check for Vendor 0382:
0387 ICMA Retirement Trust- #302482 06/28/2019ACH
PR Batch 00200.06.2019 ICMA Employee DeductionPR Batch 00200.06.2019 ICMA Employee Deduction 1,561.54
PR Batch 00200.06.2019 ICMA Employee PercentPR Batch 00200.06.2019 ICMA Employee Percent 227.21
1,788.75Total for this ACH Check for Vendor 0387:
0576 TimeSaver Off Site Secretarial Inc.06/28/2019ACH
M24803 Council Meeting 6/10 155.75
M24803 Planning Commission Meeting 6/5 190.88
346.63Total for this ACH Check for Vendor 0576:
0750 Verizon Wireless 06/28/2019ACH
9831880322 Service 6/11-7/10 1,177.85
1,177.85Total for this ACH Check for Vendor 0750:
10223 Lindsey Minten 06/28/2019ACH
06242019 2019 Track Coach-Pinewood Elem 1,188.48
1,188.48Total for this ACH Check for Vendor 10223:
10259 Joe Vaughan 06/28/2019ACH
06182019 Mileage Reimbursement 1/9-6/18 81.20
81.20Total for this ACH Check for Vendor 10259:
10318 Ariel Starzinski 06/28/2019ACH
06242019 2019 Track Coach-Valentine Hills Elem 1,188.48
1,188.48Total for this ACH Check for Vendor 10318:
1564 Matthew Riesgraf 06/28/2019ACH
06242019 2019 Track Coach-Valentine Hills Elem 1,188.48
1,188.48Total for this ACH Check for Vendor 1564:
1785 EcoEnvelopes LLC 06/28/2019ACH
06252019 Postage July 2019 UB Billing 310.00
06252019 Postage July 2019 UB Billing 310.00
06252019 Postage July 2019 UB Billing 310.00
930.00Total for this ACH Check for Vendor 1785:
5493 Jolene Trauba 06/28/2019ACH
06242019 Mileage Reimbursement 5/17-6/20 52.08
Page 5AP Checks by Date - Detail by Check Date (7/2/2019 12:27 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
52.08Total for this ACH Check for Vendor 5493:
7025 On Site Companies -OSSTC Inc.06/28/2019ACH
0000772181 Restrooms 6/15-7/12 577.00
577.00Total for this ACH Check for Vendor 7025:
ALPI Allegra Print & Imaging Inc.06/28/2019ACH
157893 June Newsletter 1,569.71
1,569.71Total for this ACH Check for Vendor ALPI:
LACI Sports Unlimited Inc.06/28/2019ACH
06172019 Flag Football Camp 219.00
06172019 Ninja Camp 365.00
584.00Total for this ACH Check for Vendor LACI:
1461 Brightwood Hills Golf Course 06/28/201948552
2019-14 June 18 Group Golf Lesson 240.00
2019-14 June 18 Group Golf Lesson 60.00
300.00Total for Check Number 48552:
10225 Casey Bushard 06/28/201948553
06242019 2019 Track Coach-Sunnyside Elem 1,188.48
1,188.48Total for Check Number 48553:
1032 Commercial Asphalt Co. Inc.06/28/201948554
190615 Hotmix Asphalt Purchase 6/3 213.42
213.42Total for Check Number 48554:
0849 Fra-dor Black Dirt & Recycle 06/28/201948555
1906013 Black Dirt Purchase 6/6 51.00
51.00Total for Check Number 48555:
10220 Garrett Johnson 06/28/201948556
06242019 2019 Track Coach-Sunnyside Elem 1,188.48
1,188.48Total for Check Number 48556:
1055 Kodiak Power Systems Inc.06/28/201948557
KPS0387 Door latch installation-Olympian Generator 293.23
293.23Total for Check Number 48557:
10322 Kelsey McLean 06/28/201948558
06182019 Refund-Kids Club 120.00
120.00Total for Check Number 48558:
10221 Allison Mears 06/28/201948559
06242019 2019 Track Coach-Pinewood Elem 1,188.48
1,188.48Total for Check Number 48559:
1058 MIDC Enterprises Inc.06/28/201948560
10043698 Irrigation System Sensors & Rotors 1,507.86
Page 6AP Checks by Date - Detail by Check Date (7/2/2019 12:27 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
1,507.86Total for Check Number 48560:
2732 Minnesota Wisconsin Playground 06/28/201948561
2019206 Toddler Swing-Perry Park 226.75
226.75Total for Check Number 48561:
1900 Mounds View Public School District 06/28/201948562
06242019PW 2019 Pinewood Elem Track Bussing 860.00
06242019VH 2019 Valentine Hills Elem Track Bussing 1,100.00
7606 6/11 Valentine Hills Gym Rental 34.88
1,994.88Total for Check Number 48562:
0600 NCPERS Group Life Ins 06/28/201948563
315800072019 July 2019 Insurance 64.00
64.00Total for Check Number 48563:
10311 Odesa II 06/28/201948564
012452-000P2 Cummings Park Playground Redevelopment Payment 2 9,300.00
012452-000P2 Cummings Park Playground Redevelopment Payment 2 1,880.05
11,180.05Total for Check Number 48564:
0811 Ramsey County 06/28/201948565
FLEET-000481 May 2019 Fuel Purchase 2,230.07
FLEET-000487 May 2019 Service & Parts 78.24
FLEET-000487 May 2019 Service & Parts 220.00
2,528.31Total for Check Number 48565:
10222 Brad Schwartzbauer 06/28/201948566
06242019 2019 Track Coach-Pinewood Elem 1,188.48
1,188.48Total for Check Number 48566:
0327 Staples Business Advantage 06/28/201948567
3416033376 Office Supplies 34.58
34.58Total for Check Number 48567:
0336 T.A. Schifksy & Sons, Inc.06/28/201948568
64598 Asphalt Purchase 6/9-6/15 1,541.00
1,541.00Total for Check Number 48568:
10219 Erin Warren 06/28/201948569
06242019 2019 Track Coach-Sunnyside Elem 1,188.48
1,188.48Total for Check Number 48569:
10224 Hannah Yokum 06/28/201948570
06242019 2019 Track Coach-Valentine Hills Elem 1,188.48
1,188.48Total for Check Number 48570:
39,965.82Total for 6/28/2019:
Page 7AP Checks by Date - Detail by Check Date (7/2/2019 12:27 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
Report Total (75 checks): 575,933.55
Page 8AP Checks by Date - Detail by Check Date (7/2/2019 12:27 PM)
DATE: July 8, 2019
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: CTV Equipment Upgrade
Budgeted Amount: Estimated Amount: Funding Source:
$40,000 – 2018
$40,000 - 2019
$84,166.06 Cable Fund
Council Should Consider
The Council should consider approving the contract with North Suburban Access Corporation
dba CTV North Suburbs to upgrade the City’s Council A/V equipment.
Background
The City Council considered CTV’s proposal at their June 24, 2019 City Council meeting, the
previous memos and agreements are attached; at this meeting, the Council tabled approval and
requested CTV further investigate how the equipment upgrade will affect the playback of
meetings and buffering concerns. CTV has provided a memo (see Attachment E) that outlines
how they are dealing with meeting playback. CTV will also be present at the Council for
questions.
Budget Impact
This item was originally budgeted to be split between 2019 and 2020 with $40,000 allocated for
each year. Following a review of the project, CTV is recommending the City complete the
project in one year. The project is expected to cost $84,166.06 (58,385.24 for equipment and
$25,780.82 for professional services), which is higher than the $80,000 estimate when the CIP
was previously put together. The Cable Fund has a sufficient cash balance to absorb combining
the project into one year, and the $4,166.06 over the estimate.
Attachments
Attachment A: June 24, 2019 City Council Memo – CTV Equipment Upgrade
Attachment B: NSAC Professional and Technical Services Agreement
Attachment C: Project Description
Attachment D: Equipment Schedule
Attachment E: CTV Memo Regarding Meeting Playback
CONSENT ITEM – 6B
MEMORANDUM
DATE: June 24, 2019
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: CTV Equipment Upgrade
Budgeted Amount: Estimated Amount: Funding Source:
$40,000 – 2018
$40,000 - 2019
$84,166.06 Cable Fund
Council Should Consider
The Council should consider approving the contract with North Suburban Access Corporation
dba CTV North Suburbs to upgrade the City’s Council A/V equipment.
Background
CTV presented to the City Council at their May 22, 2019 work session, a proposal to update the
Council Chambers A/V equipment; the City Council reviewed the proposal and directed CTV to
move forward with the upgrade proposal at a subsequent Council meeting.
The proposed schedule to move forward is:
-June 24: Council approval
-July 30 – August 8: Installation of equipment
-August 14: Project completion
CTV will provide a temporary work-around for any meetings that would be affected
The attached documents include the proposed contract for services (attachment A), the project
description (attachment B), and an equipment schedule (attachment C).
Budget Impact
This item was originally budgeted to be split between 2019 and 2020 with $40,000 allocated for
each year. Following a review of the project, CTV is recommending the City complete the
project in one year. The project is expected to cost $84,166.06 (58,385.24 for equipment and
$25,780.82 for professional services), which is higher than the $80,000 estimate when the CIP
was previously put together. The Cable Fund has a sufficient cash balance to absorb combining
the project into one year, and the $4,166.06 over the estimate.
MEMORANDUM
Attachments
Attachment A: NSAC Professional and Technical Services Agreement
Attachment B: Project Description
Attachment C: Equipment Schedule
Schedule A. Services (Arden Hills).
North Suburban Access NSAC
Professional and Technical Services Agreement
This contract is between the North Suburban Access Corporation, a Minnesota Municipal
Corporation, (herein “the NSAC”) and the City of Arden Hills, Minnesota (herein “the
City”).
Recitals
1. Under Minnesota law, the NSAC is empowered to provide such professional and
technical services as are desired by the City.
2. The City desires to engage the NSAC for video webcasting services and archiving
services (herein “the Services”).
3. The City represents that it is empowered to engage the NSAC.
Agreement Term of Contract
Duration. This Agreement will become at the signing of this contract and will remain in
effect until all deliverables are met.
1. Services Provided
1.1. Services. The NSAC will provide the Services described in Schedule A
(attached).
1.2. Additional Services. The City may also request additional services during
the term of the Agreement (see Section 1.1. Duration). If accepted by
the NSAC, a change order will be required and Schedule A will be
amended to include a description of the additional services and
according compensation. Unless otherwise specified, all terms of this
Agreement will apply to any amendments to Schedule A.
1.3. Standard of Care. To the extent any property, such as camera or computer
equipment, is loaned by the NSAC to the City, the City will exhibit a
standard of care consistent with Minnesota law.
1.4. City Assistance. Depending on the nature of the Services, the NSAC may
from time to time require access to public and private lands or
property. To the extent the City is legally and reasonably able, the City
will provide access to and make provisions to enable the NSAC or its
Schedule A. Services (Arden Hills).
agents or employees to enter upon public and private land and property
as required for the NSAC to perform the Services.
The City will furnish the NSAC with a copy of any special standards or
criteria promulgated by the City relating to the Services, including, but not
limited to, design and construction standards, that is necessary for the
NSAC to prepare for its performance of the Services.
1.5. Equipment Sourcing. NSAC will provide the city with sourced equipment
to purchase from a third party vendor. The City will pay the third party
vendor directly.
Payment
Compensation. The City will pay for all Services to be performed by the Contractor as
specified in Schedule A (attached). One third of the total payment for service will be
received at the start of the project, the total amount due at the start of the project is
$11,075.00. After all items are delivered, the remainder of the balance will be billed. If
additional items or services are requested, a change order will be required.
Invoices. The City must promptly pay the NSAC after the NSAC presents an invoice for
those Services that have been actually performed. The NSAC must timely submit
invoices.
Assignment, Amendments, Waiver, and Completeness
Assignment. The City may not assign, license, or transfer any rights or obligation under
this Agreement without prior written consent of the NSAC and a fully executed
Assignment Agreement, executed and approved by the same parties who executed and
approved this Agreement, or their successors in office.
Amendments. Any amendments to this contract must be made in writing and will not be
effective until executed and approved by the same parties who executed and approved
this Agreement, or their successors in office.
1.6. Waiver. If the NSAC fails to enforce in a timely manner any provision of
this Agreement, that failure does not waive the provision or the
NSAC’s right to enforce the provision.
1.7. Completeness. This Agreement contains all negotiations and agreements
between the NSAC and the City. No other understanding regarding
this Agreement, whether written or oral, may be used to bind either
party.
2. Liability
The City must indemnify and hold harmless the NSAC, its agents, and its employees
from any claims or causes of action, including attorney’s fees incurred by the NSAC
Schedule A. Services (Arden Hills).
arising from performance of this Agreement by the City, its agents, or its employees. The
clause must not be construed to preempt any legal remedies the NSAC may have for the
City’s failure to fulfill its obligations under this Agreement.
3. Government Data Practices and Intellectual Property
3.1. Government Data Practices. To the extent applicable, the City and NSAC
must comply with the Minnesota Government Data Practices Act,
Minn. Stat. Ch. 13. The civil remedies of Minn. Stat. § 13.08 apply to
the release of the data referred to in this Clause by either the City or
the NSAC.
Each Party shall notify the other of any Data Practices Act request for
video recordings created pursuant to this Agreement. All requests for the
release or sale of video recordings created pursuant to this Agreement
shall be directed to and fulfilled by the NSAC.
4. Endorsement
The City must not claim that the NSAC endorses its products or services.
5. Governing Law, Jurisdiction, and Venue
Minnesota Law governs this Agreement. Venue for all legal proceedings arising from this
Agreement shall be in the appropriate state or federal court with competent jurisdiction in
Ramsey County, Minnesota.
6. Disclosure
The City consents to disclosure of its social security number, federal employer tax
identification number, and Minnesota tax identification number, to the Commission as is
necessary for compliance with Minnesota and other applicable law.
7. Severability
If any section or clause of this Agreement is held to be invalid or unenforceable, then the
meaning of that section or clause shall be construed so as to render it enforceable to the
extent feasible. If no feasible interpretation would save the section or clause, it shall be
severed from this Agreement with respect to the matter in question, and the remainder of
the Agreement shall remain in full force and effect. However, in the event that such a
section or clause is essential or substantially alters the Agreement, the Parties shall
negotiate a replacement section or clause that will achieve the intent of such
unenforceable section or clause to the extent permitted by law.
[REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK]
Schedule A. Services (Arden Hills).
Dated: _________________ North Suburban Access Corporation
By: ______________________________
Its: ________________________
Attest By: ______________________________
Its: ________________________
Arden Hills, City Administrator
Dated: _________________ By: ______________________________
Its: ________________________
Schedule A. Services (Arden Hills).
Service Quote
Project Management Services: The NSAC agrees to provide the
following:
¥ A sourced equipment list from a third party vendor, so
the city may purchase the equipment directly.
¥ Project management and installation of all purchased
equipment according to the design plan;
¥ Documentation of equipment, and procedures to use
the equipment;
¥ Registering and monitoring of equipment warrantees.
The City agrees to provide the following:
¥ Purchase the sourced equipment from the third party
vendor.
¥ Access to the applicable spaces for install.
$21,259.66
Equipment: NSAC agrees to provide the following:
¥ Connectors, mounts, cabling, and appropriate
equipment.
$3,221.16
Equipment: NSAC agrees to provide the following:
¥ Custom made Xpression computer.
$1,300
¥
Total Due to
NSAC
$25,780.82
Arden Hills City Council
Audio/Video Upgrade
Prepared By: CTV North Suburbs Staff, Pat Cook and Dana Healy
This document provides a qualitative report on the current state of the equipment, the intended
goals for the upgrade, and the reasoning behind the equipment purchases. The document also
provides insight on cost saving possibilities.
1. Current State of Equipment
The current state of the equipment is standard definition cameras.
There are three cameras located in the chambers in cubby holes on the back and side walls.
The cubby holes drastically cut down on the ability to frame video shots within the chambers.
More strategically placed cameras can alleviate this problem.
The speakers and audio system are in good working order. There are no issues with the
audio equipment.
The projector is uniquely large and is strongly utilized for presentations, however the picture
can be grainy. It is a rear projection system, which utilizes a small room off to the side of the
chamber.
There is a document camera located in the ceiling that is also standard definition. This
document camera is rarely used.
The dais houses individual monitors with power, internet, as well as microphones. These
monitors are in good working order but are relatively small and not capable of HD resolutions.
2. Goals for the Equipment Upgrade
1.To increase the quality of the video production equipment to high definition.
2.To create a similar audio visual set up to the surrounding cities in order to increase
the backup roster of employees to produce the meetings.
3.To provide more flexibility in the shot choice by not mounting the cameras cubbies.
4.To provide ease of use for presenters to hook up equipment.
3. System Improvements
The Production System is the chain of equipment that creates the video and audio signal for
cable and web transmission. When updating cameras to HD, the subsequent equipment in
the chain must also be upgraded in order to process the amount of data that is transmitted.
We recommend replacement of the production switcher, the cameras, terminal equipment,
and the control room monitors.
The production switcher is the main control that changes the video input to the appropriate
shot or graphic.
Production Switcher category of the quote has the switcher, interface, and the corresponding
power supplies. This particular production switcher is the same as the majority of the other
NSCC cities. It provides a simple, user friendly interface, which is important for backup
producers to have. We want to create a simple, easy to use system.
The terminal equipment includes the recording and transmission devices. These are essential
to relay the content for cablecast and recording. In this category, this equipment ensures
audio is synced, and video is converted properly. This equipment is critical and cannot be
substituted.
Test monitors are important to ensure the video signal is viewed properly. There may be minor
cost savings with different vendors in this category.
Recording and Streaming ensures we record a local backup and stream the proper signal for
on air and web transmission. This equipment is also critical and cannot be substituted. Arden
Hills has already purchased the web streaming appliance, which is called a HELO, which is
currently streaming and recording meeting. It will be integrated into the new system.
The network and computer section is related to signal transmission over IP video. A robust
internet switch is necessary to ensure high quality video. The XPression computer hosts the
software that runs the generates the graphics, audio controls and controls other aspects of
the system. Graphics are important for viewers, as it helps viewers identify agenda items
being discussed.
The PTZ (pan, tilt, zoom) cameras are the same as the ones installed at Little Canada,
Mounds View, New Brighton, Roseville and St. Anthony, and provide a crisp, highquality, HD
image.
A fourth, “wide shot,” camera in the back of the room is also included. A fixed camera is a
fraction of the cost of a PTZ camera and eliminates the need for one of the more expensive
PTZ cameras to provide this static shot.
The presentation equipment is designed to make the integration of presentation easy, with a
plug and play approach. We are recommending keeping the existing projector. The projector
in place is functional. Keep in mind, the bulbs for the projector will become more costly and
eventually be discontinued as technology trends change. Also included are new dais monitors
as well as a large display on the wall opposite the dais.
The system includes new microphones and replaces the audio mixer with an audio Digital
Signal Processor (DSP) but maintains the existing speakers and amplifiers. The new
microphones on the dais have mechanisms that helps eliminate cell phone interruption in the
signal, which will create a cleaner sound. The mute buttons will be maintained. A new
wireless mic system is also included as the old system utilizes spectrum that, beginning in
July, will be no longer available to use as it will be privatized. The new wireless microphone
system utilizes a different frequency. Finally, the Personal PA pack system is an assistive
listening device. We would recommend adding this for inclusiveness for meeting attendees
with listening difficulties.
Supplies include cables, connectors, mounts, and other small items
Related to installation, this is the approximate cost for 200 hours of cable technician and 90
hours of project management, design, and integration.
4. Updates from original proposal
Based on our discussion at the council work session, the following items have changed. The
inclusion of the items below have increased the project cost from the what was discussed at
the council work session.
●The inclusion of a 75” monitor opposite the council has been added to aid in viewing
presentations.
●Updating of dais monitors will be included. A mount will be used to keep the millwork
to a minimum.
●A document camera will be included.
5. Tentative Timeline
June 17th Final design, cost, and contract.
July 22th Approximate date for equipment delivery.
July 30th August 8th Installation dates. Temp system possibly used for August 7th
Planning Meeting.
August 14th Final walk through and sign off on the project.
6. Project Cost See Schedule C
Equipment to be Purchased from Alpha Video: $58,385.24
CTV Provided Services, Design & Labor: $21,259.66
CTV Provided Equipment : $1,300.00
Supplies, cables, connectors, mounts: $3,221.16
Total: $84,166.06
Schedule CArden Hills - HD Audio Visual UpgradeSystem UseDescriptionMakeModelQtyPriceExtendedSwitcherProduction Switcher & power supplyCarbonite Black Solo (Chassis)RossCBF-1091$4,278.75$4,278.75Redundant PS for AboveRoss 12V 9A PSU with 6 Pin ConnectorRossPSU-12V9A-6PIN1$489.46$489.46Production Switcher PanelCarbonite Black CB9 PanelRossCB9 -PANEL1$3,674.25$3,674.25Redundant PS for Above12V 4A PSU with 2 Pin ConnectorRossPSU-12V4A-2PIN1$267.00$267.00Subtotal$8,709.46Terminal EquipmentChassis for CardsopenGear FrameRossOGX-FR-CN1$1,540.50$1,540.50Redundant PS for AboveRoss Redundant PSRossPS-OGX1$509.25$509.25Mux program audio onto program videoopenGear Mux CardBlackmagicAudio to SDI1$435.16$435.16HD DA (UDC)HD DA (UDC)BlackmagicCONVOPENGUDC1$435.16$435.16SDI to Analog (Down) ConverterSDI to Analog (Down) ConverterBlackmagicCONVOPENGASA1$435.16$435.16Sync GeneratorSync GeneratorBlackmagicCONVOPENGSYNC1$435.16$435.16Converter for Non-SDI monitorsHDMI / SDI Bi-Directional ConverterDecimatorMD-HX 1$295.00$295.00Monoprice HDMI to SDIHDMI to SDI converterMonoprice103181$74.71$74.71UPS for Critacl equipment and computerAPC Smart-UPS C 1500VA UPS Battery Backup LCD 120V (SMC1500)APCSMC1500-2U1$518.68$518.68Subtotal$4,678.78Monitors - TestInexpensive Waveform/VectorWaveform/Vectorscope/Picture MonBlackmagicSmartScope Duo 4K1$698.90$698.90Monitor XPressionWidescreen LED Backlit IPS MonitorDELLP2317H1$302.50$302.50Multiviewer Monitors43"-Class Full HD LED TVSonyKD-43X720E1$638.89$638.89Touch Screen Dashboard22" Computer Touch DisplayPlanarPCT22351$196.67$196.6715" LCD monitorSuperSonicSC-151110$104.33$1,043.30Large Screen facing CouncilAlpha - UN75RU7100FSonyUN75RU7100F 1$1,275.00$1,275.00Subtotal$4,155.26
Schedule CArden Hills - HD Audio Visual UpgradeSystem UseDescriptionMakeModelQtyPriceExtendedRecording/StreamingLocal Recording DesitnationSynology RackStation 8TB RS217 2-Bay NAS Enclosure Kit with WD NAS Drives (2 x 8TB)SynologySYRS2178TBRD1$726.28$726.28Subtotal$726.28NetworkNetwork Switch w/PoE+ProSAFE® 24-port 1000base-T Gigabit PoE+ Smart SwitchNetgearGS728TPP-200NAS1$422.21$422.21Subtotal$422.21CamerasPrefered CameraHD Integrated PTZ CameraPanasonicAW-HE130W3$5,815.76$17,447.28Document CameraHD Integrated PTZ CameraPanasonicAW-UE70W1$4,223.37$4,223.37PTZ ControllerCompact ControllerPanasonicAW-RP501$1,788.04$1,788.04Static (zoom only) camera for wide shotCompact-HD 10x Zoom Block Camera 2.5MP HDMI/3G/HD-SDI Camera (59.94/29.97 fps)MarshallCV350-10XB1$733.70$733.70Subtotal$24,192.39PresentationPresentation Hub video/audio switch - 5 ports5 Port (2x HDBaseT/3x HDMI) video/audio switch AtlonaAT-UHD-SW-5000ED1$1,021.98$1,021.98Alternate BYOD presentation inputAtlona 4K/UHD 5-Input Universal Switcher with Wireless Presentation LinkAtlonaAT-UHD-SW-510W1$1,302.20$1,302.20HDBaseT UHD DAAtlona 4K/UHD HDMI to 4-Output HDBaseT Distribution AmplifierAtlonaAT-UHD-CAT-41$923.08$923.08Dais HDMI DAAtlona 1 x 8 HDMI Distribution AmplifierAtlonaAT-HDDA-81$514.29$514.29Presentation Area Input/SelectorTwo-Input Wallplate Switcher for HDMI and USB-CAtlonaHDVS-210U-TX1$454.95$454.95Reciever for Projector far end of roomAtlona 4K/UHD HDMI Over HDBaseT Receiver with Control and PoE (70m)AtlonaAT-UHD-EX-70C-RX5$164.84$824.20Touch panel ControlAtlona 5.5″ Touch Panel for Velocity Control SystemAtlonaVTP-550-BK2$705.49$1,410.98IR Control KitIP to IR Command Converter for Velocity Control SystemAtlonaVCC-IR-KIT1$110.11$110.11
Schedule CArden Hills - HD Audio Visual UpgradeSystem UseDescriptionMakeModelQtyPriceExtendedIR CableIR Emitter Cable for the VCC-IR-KIT in the Velocity Control System - 6 FootAtlonaAT-VCC-IR-EMT1$4.62$4.62Contol ProcessorAV Control Processor for Velocity Control SystemAtlonaVGW-2501$632.97$632.97Subtotal$7,199.38AudioAudio DSP Symetrix 80-0117 Prism 16x16 - Digital Signal Processor with 64x64 DanteSymetrixPrism 16x161$2,768.13$2,768.13DSP I/O InterfaceSymetrix xControl External Control ExpanderSymetrixxControl1$691.21$691.21Commissioning and Programming for Symetrix DSPHours of Technican timeSymetrix8$110.00$880.00Mic on base for chambers dais, staff & PodiumShure MX418DC Desktop-Mounted 18" Cardioid Gooseneck Microphone ShureMX418D/C10$221.67$2,216.70Ceiling microphones for conference room and chambersSennheiser MEB 102 Omnidirectional Boundary Microphone (White) SennheiserMEB102W3$142.50$427.50Williams Sound PPA VP 37 Personal PA Value Pack System Assitive listening system with 4 packsWilliamsPPA VP 37-001$650.83$650.83Wireless MicrophoneWireless Microphone combo system (G5 499-518 MHZ)ShureSLX124/85/SM58-G51$667.11$667.11Subtotal$8,301.48Total Purchase from Alpha VideoAlpha$58,385.24
Schedule CArden Hills - HD Audio Visual UpgradeSystem UseDescriptionMakeModelQtyPriceExtendedCTV Provided Equipment & ServicesDashboard/XPression ComputerCustom Rackmount Computer built by CTVCTVCustom1$1,300.00$1,300.00Suppliescables, connectors, mounts, etc.CTV$3,221.16Planning, Install and IntegrationSystem Installation CostCTV$21,259.66$25,780.82Project Total$84,166.06
RE: Report on Streaming Issues
To: Dana Healy
From: Patrick Cook
July 2, 2019
Recently it's been brought to our attention that some viewers are experiencing excessive buffering when watching
archived city meetings from our servers. We believe we have identified the issue and are proceeding to implement the
solution. We expect the affected meetings to be updated this week.
Background
For live streams we have been consistently streaming meetings at about 3Mbps. We continue to do so and have not
had any reports of issues with the live streams.
For recordings, however, we changed the quality earlier this year. Prior to February 2019 the meeting archive server
could only handle files less than two gigabytes in size. We used a 2Mbps setting for recordings to keep the size of the
resulting files under that limit. Even so, if a meeting ran long we would need to transcode the file at an even lower
bitrate to keep it under the 2MB size limit. The resulting video files had poor visual quality and it was our desire to
improve that.
In February we updated the archive server so that it was able handle larger files. Subsequently we started putting the
higher quality files (10-12Mpbs,) that were recorded for cable channel playback, directly on the archive server. In
doing so we seemed to have gone too far the other direction, having files with a bitrate to high to stream effectively to
everyone.
Solutions
The solution we are implementing is to transcode the high bitrate meeting files from earlier this year with lower bitrates
(4Mbps.) We are then replacing them on the server. Earlier last month we also set the recordings to use lower bitrates
as well. This should solve the majority of problems with buffering. Some slow Internet connections may still
experience some issues.
As we move forward we are working towards implementing adaptive bitrate streaming. This will allow the viewers
device to automatically adjust the quality, and thus the bitrate, up or down depending on the connection speed. We do
not have a timeline as to when this may be offered at this time.
Streaming and Cable Channel Quality as it Relates to Production Equipment
The nature of streaming to the internet allows us to assert great control over the resolution and quality of the stream,
regardless of the source. As such, even though the current equipment Arden Hills at city hall is standard definition
(SD) we have been up-converting the signal when we web stream it. Similarly, installing high definition (HD)
equipment won’t automatically make the streams larger. It will, however, improve the quality even if we keep the
bitrates lower. It will also improve the quality on the cable channel, even though the cable channel is still SD. “Quality
in, quality out.” It also will allow for us to use the entire screen on newer TVs as the old SD equipment has an aspect
ratio of 4:3, causing black bars to be placed on the sides of the picture to keep geometry correct when viewed on a
new TV. HD equipment utilizes a 16:9 aspect ratio, the same as modern television sets.
PC/pc
Arden Hills Falcon Heights Lauderdale Little Canada Mounds View New Brighton North Oaks Roseville St. Anthony North Suburban Communications Commission North Suburban Access Corporation 2670 Arthur Street Roseville, MN 55113 Phone: (NSCC) 651-792-7500 (CTV) 651-792-7515 (Fax) 651-792-7501 www.ctvnorthsuburbs.org
Page 1 of 1
PUBLIC HEARINGS – 8A
MEMORANDUM
DATE: July 8 , 2019
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Julie Hanson Clerk
SUBJECT: Public Hearing – Tobacco Ordinance Amendment
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
Council Should Consider the Following
Hold a Public Hearing regarding a potential amendment to the City’s tobacco ordinance.
Background/Discussion
The Council voted to amend the tobacco ordinance at its March 25, 2019 regular City Council
meeting. For reference, previous Council discussions regarding tobacco occurred at its August
2018, October 2018, January 2019, and May 2019 work sessions. The Council also received
public comments at the November 13, 2018, and March 25, 2019 public hearings.
The draft ordinance will be discussed under the New Business agenda item (see item 9A with
attachments) and consideration of a formal vote regarding this proposed ordinance amendment
will take place under that action item.
The purpose of this public hearing is to provide the opportunity for further public comment
regarding amending language pertaining to prohibited sales so that restriction of the sale of
flavored products would not apply to any licensee whose total annual sales volume of licensed
products is 90% or more whose license was in existence on or before March 25, 2019.
Budget Impact
N/A
Attachments
N/A
Page 1 of 2
NEW BUSINESS – 9A
MEMORANDUM
DATE: July 8, 2019
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Julie Hanson, Clerk
SUBJECT: Amend Chapter 3, License and Regulations, Section 350, Tobacco Products,
Subsection 350.06, Prohibited Sales and Publication of Ordinance Amendment
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
For Council Consideration
Following the Public Hearing and discussion, Council may choose to take action on proposed
Ordinance 2019-005 amending Chapter 3, License and Regulations, Section 350, Tobacco
Products, Subsection 350.06, Prohibited Sales, and authorize the publication of the Ordinance
amendment.
Background
The City Council has discussed this item at previous work sessions and also provided the
opportunity for formal public input from the tobacco sales vendors as well as the general public
(see this evening’s Public Hearing item 8A memorandum).
Following City Council direction, staff presented proposed draft language amendments to Chapter
3, Section 350 at the March 25, 2019 meeting that included raising the age to purchase tobacco to
21 and regulating (banning) the sales of flavored products (fruit, candy, gum, wintergreen, mint,
menthol, etc.) in the city as a whole, including adult-only tobacco establishments. The Council
adopted Ordinance 2019-003 at its March 25 meeting.
At the May 20, 2019 City Council work session, the City Council directed staff to bring forward a
draft ordinance amendment that would exempt the current adult-only tobacco store from the
previously approved flavor ban.
Discussion
The current proposed amendment’s language (see Attachment A) pertains to Subsection 350.06,
Prohibited Sales, and states that “After August 1, 2019, the flavor restriction shall not apply to any
Page 2 of 2
licensee whose total annual sales volume of licensed products is 90% or more whose license was
in existence on or before March 25, 2019.”
In other words, the proposed language would “grandfather in” the existing license holder for the
one adult-only tobacco store, Arden Hills Tobacco, located at 3673 Lexington Avenue North,
Suite K, as this retail location’s annual sales volume of licensed products is 90% or more.
It is important to note that any future retailer/license holder at this existing retail location would be
prohibited from selling flavored tobacco products, and any future adult-only tobacco stores located
elsewhere in the city will be prohibited from selling flavored tobacco products.
The proposed exemption will not apply to the other four licensed vendors in the city (Holiday,
Cub, Walgreens and Brausen’s Arden Hills Shell) due to volume of sales of licensed tobacco
products and solely applies to the existing adult-only tobacco store and its current licensee, at this
current retail location.
Please note the proposed amendment was published on the City’s website 10 days prior to the
public hearing per State statute. Should Council adopt the amendment as proposed, the Ordinance
will be published in the next issue of the Shoreview-Arden Hills Bulletin.
Attachments
Attachment A: Ordinance 2019-005 (redline)
Attachment B: Ordinance 2019-005 (clean version)
ORDINANCE NO. 2019-005
CITY OF ARDEN HILLS
RAMSEY COUNTY, MINNESOTA
AN ORDINANCE AMENDING CHAPTER 3, LICENSES AND
REGULATIONS, SECTION 350, TOBACCO PRODUCTS,
SUBSECTION 350.06, PROHIBITED SALES,
OF THE ARDEN HILLS CITY CODE
THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, ORDAINS:
SECTION 1. Chapter 3, Licenses and Regulations, Section 350, Tobacco Productions,
Subsection 350.06, Prohibited Sales, is hereby amended by adding the underlined language and
deleting the strikethrough language as follows:
350.06 Prohibited Sales.
It shall be a violation of this section for any person to sell or offer to sell any licensed products as
follows:
Subd. 1 No person shall sell any licensed product to any person under the age of 21.
A. Age Verification. Licensees must verify by means of government-issued photographic
identification that the purchaser is at least 21 years of age. Verification is not required for a
person over the age of 30. That the person appeared to be 30 years of age or older does not
constitute a defense to a violation of this subsection.
B. Signage. Notice of the legal sales age and age verification requirement must be posted
at each location where licensed products are offered for sale. The required signage, which will be
provided to the licensee by the city, must be posted in a manner that is clearly visible to anyone
who is or is considering making a purchase.
Subd. 2 After August 1, 2019, Nno person shall sell or offer for sale any flavored products.
This subdivision shall not apply to any licensee whose total annual sales volume of licensed
products is 90% or more whose license is in existence on or before March 25, 2019.
Subd. 3 By means of any type of vending machine.
Subd. 4 By means of self-service methods whereby the customer does not need to make a
verbal or written request to an employee of the licensed premises in order to receive the licensed
product and whereby there is not a physical exchange of the licensed product between the
licensee, or the licensee's employee, and the customer.
Subd. 5 By means of "loosies" as defined in 350.02 Definitions.
Subd. 6 Containing opium, morphine, jimson weed, bella donna, strychnos, cocaine,
marijuana, or other deleterious, hallucinogenic, toxic or controlled substances except nicotine
and other substances found naturally in tobacco or added as part of an otherwise lawful
manufacturing process. It is not the intention of this provision to ban the sale of lawfully
manufactured cigarettes or other tobacco products.
Subd. 7 No person shall sell or offer for sale any liquid, whether or not such liquid contains
nicotine, which is intended for human consumption and use in an electronic delivery device, in
packaging that is not child-resistant. Upon request, a licensee must provide a copy of the
certificate of compliance or full laboratory testing report for the packaging use.
Subd. 8 By any means, to any other person, or in any other manner or form prohibited by
federal, state or other local law, ordinance provision, or other regulation.
SECTION 2. This Ordinance shall become effective immediately upon its passage and
publication according to law.
PASSED and ADOPTED this 8th day of July, 2019, by the City Council of the City of
Arden Hills, Minnesota.
CITY OF ARDEN HILLS
By _______________________________
David Grant, Mayor
ATTEST:
_____________________________
Julie Hanson, City Clerk
Published in the Shoreview-Arden Hills Bulletin on July 17, 2019.
ORDINANCE NO. 2019-005
CITY OF ARDEN HILLS
RAMSEY COUNTY, MINNESOTA
AN ORDINANCE AMENDING CHAPTER 3, LICENSES AND
REGULATIONS, SECTION 350, TOBACCO PRODUCTS,
SUBSECTION 350.06, PROHIBITED SALES,
OF THE ARDEN HILLS CITY CODE
THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, ORDAINS:
SECTION 1. Chapter 3, Licenses and Regulations, Section 350, Tobacco Productions,
Subsection 350.06, Prohibited Sales, is hereby amended as follows:
350.06 Prohibited Sales.
It shall be a violation of this section for any person to sell or offer to sell any licensed products as
follows:
Subd. 1 No person shall sell any licensed product to any person under the age of 21.
A. Age Verification. Licensees must verify by means of government-issued photographic
identification that the purchaser is at least 21 years of age. Verification is not required for a
person over the age of 30. That the person appeared to be 30 years of age or older does not
constitute a defense to a violation of this subsection.
B. Signage. Notice of the legal sales age and age verification requirement must be posted
at each location where licensed products are offered for sale. The required signage, which will be
provided to the licensee by the city, must be posted in a manner that is clearly visible to anyone
who is or is considering making a purchase.
Subd. 2 After August 1, 2019, no person shall sell or offer for sale any flavored products. This
subdivision shall not apply to any licensee whose total annual sales volume of licensed products
is 90% or more whose license is in existence on or before March 25, 2019.
Subd. 3 By means of any type of vending machine.
Subd. 4 By means of self-service methods whereby the customer does not need to make a
verbal or written request to an employee of the licensed premises in order to receive the licensed
product and whereby there is not a physical exchange of the licensed product between the
licensee, or the licensee's employee, and the customer.
Subd. 5 By means of "loosies" as defined in 350.02 Definitions.
Subd. 6 Containing opium, morphine, jimson weed, bella donna, strychnos, cocaine,
marijuana, or other deleterious, hallucinogenic, toxic or controlled substances except nicotine
and other substances found naturally in tobacco or added as part of an otherwise lawful
manufacturing process. It is not the intention of this provision to ban the sale of lawfully
manufactured cigarettes or other tobacco products.
Subd. 7 No person shall sell or offer for sale any liquid, whether or not such liquid contains
nicotine, which is intended for human consumption and use in an electronic delivery device, in
packaging that is not child-resistant. Upon request, a licensee must provide a copy of the
certificate of compliance or full laboratory testing report for the packaging use.
Subd. 8 By any means, to any other person, or in any other manner or form prohibited by
federal, state or other local law, ordinance provision, or other regulation.
SECTION 2. This Ordinance shall become effective immediately upon its passage and
publication according to law.
PASSED and ADOPTED this 8th day of July, 2019, by the City Council of the City of
Arden Hills, Minnesota.
CITY OF ARDEN HILLS
By _______________________________
David Grant, Mayor
ATTEST:
_____________________________
Julie Hanson, City Clerk
Published in the Shoreview-Arden Hills Bulletin on July 17, 2019.