HomeMy WebLinkAbout06-10-19-R 'It
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Approved: July 8, 2019
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
JUNE 10, 2019
7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City
Council meeting at 7:00 p.m.
Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave
McClung and Steve Scott
Absent: None
Also present: City Administrator Dave Perrault; Interim Public Works Director/City
Engineer Sue Polka; Finance Director Gayle Bauman, and City Clerk Julie Hanson
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve the meetiny, aizenda as presented. The motion carried
unanimously (5-0).
2. PUBLIC INQUIRIES/INFORMATIONAL
Micah Kiernan, 3280 Lake Johanna Boulevard, explained he watched many City Council
meetings online. He reported he has lived in Arden Hills for two years and two months. He
expressed concern with the speed of traffic along Lake Johanna Boulevard, in addition to
distracted driving. He reported he had been in contact with the Ramsey County Sheriffs Office
regarding this matter. He encouraged the City Council to have further enforcement along this
roadway.
Mayor Grant requested staff speak with the Sheriff's Department in order to increase the amount
of patrols on Lake Johanna Boulevard. He recommended the patrols be for both speed and
distracted driving. He also asked staff to trim or remove the foliage that may be partially covering
the signage on this roadway.
ARDEN HILLS CITY COUNCIL—JUNE 10, 2019 2
Interim Public Works Director/City Engineer Polka reported she had been speaking with the
County and noted a solar powered variable speed sign would be posted on Lake Johanna
Boulevard.
Gregg Larson, 3377 North Snelling Avenue, stated he has asked some questions of the Council
in the past regarding affordable housing and density within the TCAAP development. He
explained these questions have not been answered. He commented on a recent article which
discussed the comparisons between TCAAP and the Ford plant. He noted TCAAP was three
times larger than the Ford plant project yet has two times less housing. He questioned what was
wrong with higher density within TCAAP. He explained 20% of the units on the Ford plant
redevelopment project were affordable while TCAAP would have only 10% affordable units. He
asked why the TCAAP development could not have more affordable units. He stated the
affordable housing on the Ford plant would serve families making 30% to 60% of the area median
income; however, TCAAP affordable housing would serve families making 80% of the area
median income. He inquired why the City was setting the bar so high. He requested the City
respond to his questions. He stated he feared that people would begin to conclude that Arden
Hills and this City Council wanted to discriminate against certain groups. He expressed
frustration with the fact the Council would not agree to mediation and instead have led the City
into litigation. He asked how much the City has spent on TCAAP litigation to date. He
encouraged the Council to own the situation that has been created with Ramsey County and to
provide the public with better answers.
3. RESPONSE TO PUBLIC INQUIRIES
None.
4. STAFF COMMENTS
A. Rice Creek Commons(TCAAP) and Joint Development Authority(JDA)Update
City Administrator Perrault provided an update on TCAAP stating the City was in ongoing
litigation with the County. He explained the City attempted to hold a JDA meeting on Monday,
June 3 and a quorum was not present due to the absence of the County representatives.
B. Transportation Update
Interim Public Works Director/City Engineer Polka reported the Old Snelling Bridge project
final wear course would be taking place next week. She explained the bridge will be closed for
one day to complete this work.
Interim Public Works Director/City Engineer Polka stated the bridge over 35W at County
Road I would be removed this weekend as part of the MnPASS project.
Councilmember Holden requested the barriers from County Road E be removed.
Interim Public Works Director/City Engineer Polka stated she would speak with the Public
Works Superintendent to get these removed.
ARDEN HILLS CITY COUNCIL—JUNE 10, 2019 3
Councilmember Holden asked if the City had completed a round of street sweeping this spring.
Interim Public Works Director/City Engineer Polka commented a round of street sweeping
has occurred this spring.
5. APPROVAL OF MINUTES
A. May 13, 2019, Regular City Council
B. May 20, 2019, City Council Work Session
C. May 22, 2019, Special City Council Executive Closed Session
D. May 22, 2019, Continued Recessed May 13, 2019 Regular City Council
Councilmember Scott requested a change to the May 20, 2019 work session minutes on Page 6
noting within his comment in the middle of the page reply should be changed to replay.
Councilmember Holden requested a change to the May 13, 2019 regular minutes on Page 18
suggesting a bullet point be added stating the Council did not make a decision and that this item
would be further discussed at the continued recessed on May 22.
Councilmember Holden requested a change to the May 22, 2019 continued recessed minutes on
Page 11 suggesting staff restate the motion prior to approval of the Mounds View School District
item.
Councilmember Holmes requested a change to the May 13, 2019 regular minutes on Page 18
stating Joe Ehrlich's last name was spelled incorrectly. In addition, she asked that her comment at
the bottom of the page read: she thanked Joe Ehrlich for his time and effort for suggestions to
realign the fields. On the top of Page 19, she requested"he"be changed to "she".
I
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MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
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motion to approve the May 13, 2019, Regular City Council meeting minutes,
May 20, 2019, City Council Work Session meeting minutes, May 22, 2019,
Special City Council Executive Closed Session meeting minutes; and May 222
2019, Continued Recessed May 13, 2019 Regular City Council meeting
minutes as amended. The motion carried unanimously (5-0).
6. CONSENT CALENDAR
A. Motion to Approve Consent Agenda Item - Claims and Payroll
B. Motion to Approve Public Works Director/City Engineer Services
C. Motion to Approve Change of Customer Service Specialist Position to a Job-Share
Position
D. Motion to Appoint Sue Johnson to the Position of Job-Share Customer Service
Specialist
E. Motion to Appoint Julie Horak to the Position of Job-Share Customer Service
Specialist
F. Motion to Approve City Branded Clothing Policy
G. Motion to Approve Greeting/Sympathy Card Policy
ARDEN HILLS CITY COUNCIL—JUNE 10, 2019 4
H. Motion to Approve Boston Scientific Corporation Site Plan
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve the Consent Calendar as presented and to authorize
execution of all necessary documents contained therein. The motion carried
unanimously (5-0).
7. PULLED CONSENT ITEMS
None.
8. PUBLIC HEARINGS
A. Quarterly Special Assessments for Delinquent Utilities
Mayor Grant indicated that this public hearing item regarding delinquent utilities is a quarterly,
recurring item and opened the public hearing at 7:24 p.m.
With no one coming forward to speak, Mayor Grant closed the public hearing at 7:25 p.m.
9. NEW BUSINESS
A. Resolution 2019-019 Adopting and Confirming Quarterly Special Assessments
for Delinquent Utilities
Mayor Grant introduced this item and referenced the previous public hearing. He reiterated this
is a quarterly item and asked the Councilmember if there were any questions.
Councilmember Scott requested comment from staff regarding the new automatic billing process
and questioned if the upgrade was causing any delinquencies.
Finance Director Bauman discussed the upgrade and commented she was not aware of any
delinquencies being created by it. She stated the upgrade seemed to be working well for the City.
MOTION: Councilmember McClung moved and Councilmember Holden seconded a
motion to adopt Resolution #2019-019 — Adopting and Confirming Quarterly
Special Assessments for Delinquent Utilities. The motion carried (5-0).
B. Resolution 2019-020 Accepting Bid for the Colleen Avenue Drainage
Improvement Project
Interim Public Works Director/City Engineer Polka stated on June 25, 2018, the City Council
approved a professional services agreement with Bolton & Menk for the design of the Colleen
Avenue Drainage Improvements. Plans and specifications were completed and bids were opened
on Wednesday, June 4, 2019. There was a total of six bids received. The following table lists the
bidders name and their total bid:
ARDEN HILLS CITY COUNCIL—JUNE 10, 2019 5
Bidder Total Bid
Pember Companies, Inc. $250,247.00
G.F. Jedlicki, Inc. $254,978.00
Asphalt Surface Technologies Corp. $299,463.25
Bituminous Roadways, Inc. $367,877.54
New Look Contracting, Inc. $444,078.15
Meyer Contracting, Inc. $446,393.92
Interim Public Works Director/City Engineer Polka explained all bids are higher than the
Engineer's estimate which is $185,000.00. In general, asphalt and pipe items were higher than
estimated which has been a trend this year. Pember Companies, Inc. completed the Lift Station
#11 Improvements project for the City and has completed similar projects successfully in the
metro area. Staff reviewed a letter from Bolton & Menk recommending award to Pember as the
lowest responsible/responsive bidder. Staff reviewed Resolution 2019-020 awarding the Colleen
Avenue Drainage Improvements to Pember Companies in the amount of $250,247.00. Staff
recommended adoption of Resolution 2019-020.
Councilmember Holmes commented on the expense of this project and noted this expense was
not budgeted. She questioned how the project would be funded.
Mayor Grant agreed this should be discussed and asked how long the bids would be good for.
Interim Public Works Director/City Engineer Polka commented the bids would be good for 30
days and explained the bids were received on June 4, 2019. She recommended the Karth Lake
retaining wall project be pushed out to a later date in order to complete this project.
Councilmember Holden stated she could support the project going forward but recommended
the Council further discuss the funding source at an upcoming budget worksession meeting.
Councilmember Scott asked if this project was a continuation of the work that was completed in
this area in 2018.
Interim Public Works Director/City Engineer Polka reported this was the case.
Councilmember Scott stated he would like to see this project completed first and have the Karth
Lake issue moved to a future date.
Mayor Grant supported this item getting done as well. He requested staff provide a funding
source for projects prior to bringing an item before the Council.
Councilmember Holden requested further information regarding the new stormwater standards
that would be coming out.
Interim Public Works Director/City Engineer Polka indicated she could not answer this
question until the new permits were issued. She stated she understood that stormwater ponds
would have to be inspected every five years.
ARDEN HILLS CITY COUNCIL—JUNE 10, 2019 6
Councilmember Holden recommended the City speak to the League of Minnesota Cities to see if
there would be additional funding available to assist with the expense of the upcoming changes.
Councilmember McClung indicated the City was not alone in facing the upcoming changes. He
noted all municipalities would be addressing the new requirements.
Interim Public Works Director/City Engineer Polka explained the City was in a good place as
it has been working proactively to address its stormwater ponds.
MOTION: Councilmember McClung moved and Councilmember Holmes seconded a
motion to adopt Resolution 2019-020 - awarding the Colleen Avenue Drainage
Improvements to Pember Companies in the amount of$250,247.00.
Councilmember Holden commented she could support this project if the City does not complete
the Karth Lake retaining wall this year and deletes the stormwater pond maintenance for 2019.
Councilmember McClung recommended his motion be amended to direct staff to take money
from stormwater maintenance and the Karth Lake retaining wall project to fund the Colleen
Avenue Drainage Improvements, with the remainder of the funds to be discussed by the Council
at an upcoming worksession meeting.
Councilmember Holmes supported this friendly amendment.
The motion carried (5-0).
10. UNFINISHED BUSINESS
None.
11. COUNCIL COMMENTS
Councilmember Scott stated he needed an alternate to attend the Ramsey County League of
Local Government meeting on Thursday, June 13 at the Shoreview Community Center. An
alternate was not available.
Councilmember Scott stated the Shoreview/Arden Hills Lions had a Kids Gala in April. He
explained he and his wife attended this event at the Shoreview Community Center and noted the
event was very well attended.
Councilmember Scott noted it was recently National Public Works Week and thanked the Public
Works Department for all of their efforts on behalf of the community.
Councilmember Scott explained on Wednesday, May 29 he attended the Hot Dog with a Deputy
event.
ARDEN HILLS CITY COUNCIL—JUNE 10, 2019 7
Councilmember Scott indicated he did not know Chief Boehlke personally, but sent his
condolences to the entire Boehlke family after the passing of his 25-year-old son.
Councilmember Holmes stated on Saturday, June 8 the City's State representatives had a Town
Hall meeting at the Shoreview Community Center. She noted she attended this event along with
Councilmember Scott.
Councilmember Holden reported on Tuesday, June 11 at 6:00 p.m. there would be a meeting at
City Hall regarding the fire station property on New Brighton Road.
Councilmember Holden requested staff provide the Council with a report on the amount of water
being used from Roseville and the amount that was being billed.
Councilmember Holden commented on a property along County Road E2 and requested code
enforcement address the long grass.
Mayor Grant stated he received a letter from the Met Council with an estimation on population
and reported Arden Hills has a population of 9,889.
Mayor Grant noted he met with Interim Public Works Director/City Engineer Polka,
Superintendent Jeff Frid, and City Administrator Perrault to discuss the McCracken Nature Trail.
He explained a short-term solution had been created to address this concern.
Mayor Grant commented on the new hands-free driving requirements that would go into effect
on August 1, 2019.
Mayor Grant sent his condolences to Chief Boehlke and his family.
ADJOURN
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to adiourn. The motion carried unanimously (5-0).
Mayor Grant a 'ourned the Regular City Council Meeting at 7:51 p.
1 e Hanson David Grant
City Clerk Mayor