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Home My WebLink About07-22-19-RAPPROVAL OF AGENDA PUBLIC INQUIRIES/INFORMATIONAL This is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting. RESPONSE TO PUBLIC INQUIRIES STAFF COMMENTS Rice Creek Commons (TCAAP) And Joint Development Authority (JDA) Update Dave Perrault, City Administrator MEMO.PDF Transportation Update Todd Blomstrom, Interim Public Works Director/City Engineer MEMO.PDF Night To Unite Update Julie Hanson, City Clerk MEMO.PDF APPROVAL OF MINUTES June 24, 2019 Regular City Council 06 -24 -19 -R.PDF July 8, 2019 Regular City Council 07 -08 -19 -R.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Gayle Bauman, Finance Director Pang Silseth, Finance Analyst MEMO.PDF Motion To Approve 2nd Quarter Financials Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Transfer Fund Balance From General Fund To PIR Fund Gayle Bauman, Finance Director MEMO.PDF Motion To Appoint Associate Planner Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Mounds View High School Developer Agreement Extension Mike Mrosla, Community Development Manager/City Planner MEMO.PDF Motion To Cancel The August 12, 2019 Regular City Council Meeting Julie Hanson, City Clerk MEMO.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Planning Case 19 -002 –Site Plan Review, Final Planned Unit Development, Rezoning, Comprehensive Plan, Conditional Use Permit, And Preliminary Plat – Summit Development –1718, 1720, 1722 Parkshore Drive And 4177 Old Highway 10 Mike Mrosla, Community Development Manager/City Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF ATTACHMENT H.PDF ATTACHMENT I.PDF NEW BUSINESS Planning Case 19 -002 –Summit Development –1718, 1720, 1722 Parkshore Drive And 4177 Old Highway 10 l Resolution 2019 -023 Authorizing Submittal of the Comprehensive Plan Amendment to the Met Council for Review l Resolution 2019 -024 Approving A Conditional Use Permit l Ordinance 2019 -006 Amending Chapter 13, Zoning Code Section 1315.01, of the Arden Hills City Code, Rezoning Property to R4 – Multiple -Dwelling District Mike Mrosla, Community Development Manager/City Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor: David Grant Councilmembers: Brenda Holden Fran Holmes Dave McClung Steve Scott Regular City Council Agenda July 22, 2019 7:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. CALL TO ORDER 1. 2. 3. 4. 4.A. Documents: 4.B. Documents: 4.C. Documents: 5. 5.A. Documents: 5.B. Documents: 6. 6.A. Documents: 6.B. Documents: 6.C. Documents: 6.D. Documents: 6.E. Documents: 6.F. Documents: 7. 8. 8.A. Documents: 9. 9.A. Documents: 10. 11. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault, City Administrator MEMO.PDFTransportation UpdateTodd Blomstrom, Interim Public Works Director/City Engineer MEMO.PDF Night To Unite Update Julie Hanson, City Clerk MEMO.PDF APPROVAL OF MINUTES June 24, 2019 Regular City Council 06 -24 -19 -R.PDF July 8, 2019 Regular City Council 07 -08 -19 -R.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Gayle Bauman, Finance Director Pang Silseth, Finance Analyst MEMO.PDF Motion To Approve 2nd Quarter Financials Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Transfer Fund Balance From General Fund To PIR Fund Gayle Bauman, Finance Director MEMO.PDF Motion To Appoint Associate Planner Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Mounds View High School Developer Agreement Extension Mike Mrosla, Community Development Manager/City Planner MEMO.PDF Motion To Cancel The August 12, 2019 Regular City Council Meeting Julie Hanson, City Clerk MEMO.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Planning Case 19 -002 –Site Plan Review, Final Planned Unit Development, Rezoning, Comprehensive Plan, Conditional Use Permit, And Preliminary Plat – Summit Development –1718, 1720, 1722 Parkshore Drive And 4177 Old Highway 10 Mike Mrosla, Community Development Manager/City Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF ATTACHMENT H.PDF ATTACHMENT I.PDF NEW BUSINESS Planning Case 19 -002 –Summit Development –1718, 1720, 1722 Parkshore Drive And 4177 Old Highway 10 l Resolution 2019 -023 Authorizing Submittal of the Comprehensive Plan Amendment to the Met Council for Review l Resolution 2019 -024 Approving A Conditional Use Permit l Ordinance 2019 -006 Amending Chapter 13, Zoning Code Section 1315.01, of the Arden Hills City Code, Rezoning Property to R4 – Multiple -Dwelling District Mike Mrosla, Community Development Manager/City Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council AgendaJuly 22, 20197:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.4.4.A.Documents:4.B.Documents: 4.C. Documents: 5. 5.A. Documents: 5.B. Documents: 6. 6.A. Documents: 6.B. Documents: 6.C. Documents: 6.D. Documents: 6.E. Documents: 6.F. Documents: 7. 8. 8.A. Documents: 9. 9.A. Documents: 10. 11. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault, City Administrator MEMO.PDFTransportation UpdateTodd Blomstrom, Interim Public Works Director/City Engineer MEMO.PDFNight To Unite UpdateJulie Hanson, City Clerk MEMO.PDFAPPROVAL OF MINUTESJune 24, 2019 Regular City Council06-24 -19 -R.PDFJuly 8, 2019 Regular City Council07-08 -19 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Finance Analyst MEMO.PDFMotion To Approve 2nd Quarter FinancialsGayle Bauman, Finance Director MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Transfer Fund Balance From General Fund To PIR FundGayle Bauman, Finance Director MEMO.PDF Motion To Appoint Associate Planner Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Mounds View High School Developer Agreement Extension Mike Mrosla, Community Development Manager/City Planner MEMO.PDF Motion To Cancel The August 12, 2019 Regular City Council Meeting Julie Hanson, City Clerk MEMO.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Planning Case 19 -002 –Site Plan Review, Final Planned Unit Development, Rezoning, Comprehensive Plan, Conditional Use Permit, And Preliminary Plat – Summit Development –1718, 1720, 1722 Parkshore Drive And 4177 Old Highway 10 Mike Mrosla, Community Development Manager/City Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF ATTACHMENT H.PDF ATTACHMENT I.PDF NEW BUSINESS Planning Case 19 -002 –Summit Development –1718, 1720, 1722 Parkshore Drive And 4177 Old Highway 10 l Resolution 2019 -023 Authorizing Submittal of the Comprehensive Plan Amendment to the Met Council for Review l Resolution 2019 -024 Approving A Conditional Use Permit l Ordinance 2019 -006 Amending Chapter 13, Zoning Code Section 1315.01, of the Arden Hills City Code, Rezoning Property to R4 – Multiple -Dwelling District Mike Mrosla, Community Development Manager/City Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council AgendaJuly 22, 20197:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.4.4.A.Documents:4.B.Documents:4.C.Documents:5.5.A.Documents:5.B.Documents:6.6.A.Documents:6.B.Documents:6.C. Documents: 6.D. Documents: 6.E. Documents: 6.F. Documents: 7. 8. 8.A. Documents: 9. 9.A. Documents: 10. 11. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault, City Administrator MEMO.PDFTransportation UpdateTodd Blomstrom, Interim Public Works Director/City Engineer MEMO.PDFNight To Unite UpdateJulie Hanson, City Clerk MEMO.PDFAPPROVAL OF MINUTESJune 24, 2019 Regular City Council06-24 -19 -R.PDFJuly 8, 2019 Regular City Council07-08 -19 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Finance Analyst MEMO.PDFMotion To Approve 2nd Quarter FinancialsGayle Bauman, Finance Director MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Transfer Fund Balance From General Fund To PIR FundGayle Bauman, Finance Director MEMO.PDFMotion To Appoint Associate Planner Dave Perrault, City Administrator MEMO.PDFATTACHMENT A.PDFMotion To Approve Mounds View High School Developer Agreement ExtensionMike Mrosla, Community Development Manager/City Planner MEMO.PDFMotion To Cancel The August 12, 2019 Regular City Council MeetingJulie Hanson, City Clerk MEMO.PDFPULLED CONSENT ITEMSThose items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda.PUBLIC HEARINGSPlanning Case 19 -002 –Site Plan Review, Final Planned Unit Development, Rezoning, Comprehensive Plan, Conditional Use Permit, And Preliminary Plat –Summit Development –1718, 1720, 1722 Parkshore Drive And 4177 Old Highway 10 Mike Mrosla, Community Development Manager/City Planner MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFATTACHMENT E.PDFATTACHMENT F.PDFATTACHMENT G.PDFATTACHMENT H.PDFATTACHMENT I.PDF NEW BUSINESS Planning Case 19 -002 –Summit Development –1718, 1720, 1722 Parkshore Drive And 4177 Old Highway 10 l Resolution 2019 -023 Authorizing Submittal of the Comprehensive Plan Amendment to the Met Council for Review l Resolution 2019 -024 Approving A Conditional Use Permit l Ordinance 2019 -006 Amending Chapter 13, Zoning Code Section 1315.01, of the Arden Hills City Code, Rezoning Property to R4 – Multiple -Dwelling District Mike Mrosla, Community Development Manager/City Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF UNFINISHED BUSINESS COUNCIL COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council AgendaJuly 22, 20197:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.4.4.A.Documents:4.B.Documents:4.C.Documents:5.5.A.Documents:5.B.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.Documents:6.E.Documents:6.F.Documents:7.8.8.A.Documents: 9. 9.A. Documents: 10. 11. Page 1 of 1 STAFF COMMENTS – 4A MEMORANDUM DATE:July 22, 2019 TO:Honorable Mayor and City Councilmembers FROM:Dave Perrault, City Administrator SUBJECT:Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update Budgeted Amount:Actual Amount:Funding Source: $$$ A verbal update will be provided at the City Council meeting. Page 1 of 1 STAFF COMMENTS – 4B MEMORANDUM DATE: July 22, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Todd Blomstrom, Interim Public Works Director/City Engineer SUBJECT: Transportation Update Budgeted Amount: Actual Amount: Funding Source: $ $ $ A verbal update will be provided at the City Council meeting. Page 1 of 1 STAFF COMMENTS – 4C MEMORANDUM DATE: July 22, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, City Clerk SUBJECT: Night to Unite Update Budgeted Amount: Actual Amount: Funding Source: $ $ Council Should Consider Each year the City Council supports the neighborhood Night to Unite effort by attending many events that evening throughout the city. Background/Discussion This year, Night to Unite will be held on Tuesday, August 6 from 5:00 p.m. to 9:00 p.m. Those interested in hosting an event were encouraged to register their party with the Ramsey County Sheriff’s Office by Friday, July 19, 2019. Please note that individuals may still register after the formal deadline but are not guaranteed a visit by local representatives, though they will do their very best to accommodate all. Night to Unite information can be found on the Ramsey County Sheriff’s Office website or by calling the Crime Prevention Unit at 651-266-7339. We also will continue to have a link to this information on the City’s website. As of Thursday, July 18, eighteen (18) hosts have registered (this is comparable to the number of registrations at the time of this update last July). It is anticipated that as in previous years, registrations will continue to come in over the course of the next couple of weeks. A final list of those participating in Night to Unite will be provided to the City Council when it becomes available. The Ramsey County Sheriff’s Office has asked the Mayor and all City Councilmembers to sign a Night to Unite 2019 Proclamation in support of this event. The Proclamation was not available in time for inclusion in packet deliveries but will be provided to the Council at the meeting on Monday evening. Budget Impact N/A Night to Unite 2019 Proclamation 1 __$ NIGHTto UNITE! CITY OF ARDEN HILLS Neighbors Joining Together WHEREAS, the Minnesota Crime Prevention Association, along with AAA, and local law enforcement agencies are sponsoring a statewide program called Night to Unite on August 6, 2019; and WHEREAS, Night to Unite is designed to get to know one another in the City of Arden Hills, build neighborhood involvement by bringing police and communities together; and to bring an awareness to crime prevention and local law enforcement efforts; and WHEREAS, Night to Unite supports the idea that crime prevention is an inexpensive, effective tool in strengthening police and community partnerships; and WHEREAS, Night to Unite provides opportunities to celebrate the ongoing work of law enforcement and neighborhoods in Arden Hills by working together to fight crime and victimization and increase public safety for all citizens; and WHEREAS, the citizens of Arden Hills play an important role in assisting the Ramsey County Sheriff's Office through joint crime, drug and violence prevention efforts; NOW, THEREFORE, I, Mayor David Grant, and WE, Council Members, Brenda Holden, Fran Holmes, Dave McClung, and Steve Scott, DO HEREBY CALL UPON ALL CITIZENS OF ARDEN HILLS, RAMSEY COUNTY, to participate in Night to Unite on Tuesday, August 6, 2019. FURTHER, LET IT BE RESOLVED THAT I, Mayor David Grant, and WE, Council Members, Brenda Holden, Fran Holmes, Dave McClung, and Steve Scott, do hereby proclaim Tuesday, August 6, 2019, as Night to Unite in Arden Hills, Ramsey County, Minnesota. I Mayor, David Grant _ f Council Member, Brenda Holden CouncilMember, Fran Holmes Council Member, Dave McClung Council Member, Steve Scott July 22, 2019 Date Approved: July 22, 2019 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING JUNE 24, 2019 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Steve Scott Absent: None Also present: City Administrator Dave Perrault; Interim Public Works Director/City Engineer Todd Blomstrom; Community Development Manager/City Planner Mike Mrosla; City Attorney Joel Jamnik; and City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Councilmember Scott requested Items C and G be pulled from the Consent Agenda for further discussion. Mayor Grant requested Item 4A be added to the agenda for a presentation on the Rice Creek Regional Trail Master Plan. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (5-0). 2. PUBLIC INQUIRIES/INFORMATIONAL None. 3. RESPONSE TO PUBLIC INQUIRIES None. ARDEN HILLS CITY COUNCIL – JUNE 24, 2019 2 4. PUBLIC PRESENTATIONS A. Rice Creek Regional Trail Master Plan Scott Yonke, Director of Planning and Development with the Ramsey County Parks and Recreation Department, reviewed the Rice Creek Regional Trail Master Plan with the Council. He discussed the project goals, community engagement efforts, equity analysis, concept plan and the proposed approval schedule. He reviewed the new trails that would be created noting there was a focus on looped trail systems, along with enhanced road crossings and wayfinding signs. He explained the preferred concept plan included improved portages and canoe launches, trailhead improvements at County Road I, Lexington Avenue and County Road H. He commented further on the preferred concept plan and asked for comments or questions from the Council. Mayor Grant asked if the public engagement process that was followed was typical for Ramsey County. Mr. Yonke stated the public engagement process that was followed was not typical and explained the County was working to better reach out to its citizens. Mayor Grant questioned if the County had kayak and canoe launch locations currently. Mr. Yonke reported the County had a couple of locations, one at Lexington Avenue and County Road J and another on the west side of 35W. He explained the County would be working to improve launch availability in the central corridor of the creek. Councilmember Holden inquired if the creek would have enough water to canoe. Mr. Yonke stated for the most part, the creek had enough water for a canoe to pass and explained this was a great amenity to offer to Ramsey County residents. Councilmember Holden asked if all land had been transferred from the Army to the County. Mr. Yonke reported there was one easement that the County was still waiting to be transferred from the Army and this should occur in the next month or two. He commented further on how boundary adjustments have to be made within the concept plan to address a pinch point. Councilmember Holmes questioned if the Army easement was for the cross-country ski trails. Mr. Yonke stated this parcel would be used for a vehicle entrance to service the trailhead, access to the AHATS area along with access to natural surface trails. He discussed how the cross- country ski trails would be improved throughout the trial corridor. Councilmember Holmes encouraged Ramsey County to address the traffic concerns at County Road I. ARDEN HILLS CITY COUNCIL – JUNE 24, 2019 3 Mr. Yonke explained this area had been highlighted within the plan and was identified for an enhanced roadway crossing. He indicated further discussion will be held to define the enhancements. Councilmember McClung commented on Parcel A (the 15-acre easement) and asked what type of easement was being discussed with the Army. Mr. Yonke stated there would be some restrictions in place as no buildings could be constructed on the 15-acre parcel. He reported the easement would be perpetual in nature. He commented further on the general obligations the County would have to abide by for this land. Councilmember Holden asked if the road through the wetland corridor would impact the Blanding turtles. Mr. Yonke discussed the location of the road through the wetland corridor noting this roadway would have a surmountable curb which was safer for animals and reptiles. 5. STAFF COMMENTS A. Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update City Administrator Perrault provided an update on TCAAP stating litigation with Ramsey County was ongoing. B. Transportation Update Interim Public Works Director/City Engineer Blomstrom discussed the 2019 seal coating program with the Council. He explained this project was authorized in March of 2019 through a JPA with the North Metro Regional Street Maintenance Consortium. He noted the crack sealing was substantially completed last week. Interim Public Works Director/City Engineer Blomstrom reviewed the schedule for the 2018 Street and Utility Improvement Project. He reported restoration work would begin July 1 and be completed by July 16. It was noted the final wear course of paving would be installed before July 19. Councilmember Scott asked if a public hearing would be held for the intersection improvements at Old Snelling and County Road E. Public Works Director/City Engineer Blomstrom stated he would investigate this and would report back to the Council. C. Night to Unite Update City Administrator Perrault stated this year, Night to Unite will be held Tuesday, August 6 from 5:00 to 9:00 p.m. He also indicated there is a link on the City’s website and registration is due by Friday, July 19. A list of those participating in Night to Unite will be provided to the City ARDEN HILLS CITY COUNCIL – JUNE 24, 2019 4 Council when it becomes available to staff, and residents can also call City Hall if there are any questions. 6. APPROVAL OF MINUTES None. 7. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve Planning Case 19-007 – Site Plan Review – 4101 Gale Circle C. Motion to Approve CTV Equipment Upgrade D. Motion to Approve Resolution 2019-021 Changing the Location of Precinct 2 Polling Place E. Motion to Approve Change Order No. 6 – Northwest Asphalt, Inc. – 2018 Street and Utility Improvement Project F. Motion to Approve Change Order No. 2 and Payment No. 2 (Final Payment) – Odessa II – Cummings Park Playground Redevelopment Project G. Motion to Approve Professional Services Agreement for Construction Services – Bolton & Menk – Colleen Avenue Storm Drainage Improvement Project MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the Consent Calendar as amended removing Items C and G and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). 8. PULLED CONSENT ITEMS A. Motion to Approve CTV Equipment Upgrade City Administrator Perrault stated CTV presented to the City Council at their May 22, 2019 work session, a proposal to update the Council Chambers A/V equipment; the City Council reviewed the proposal and directed CTV to move forward with the upgrade proposal at a subsequent Council meeting. The proposed schedule to move forward is: -June 24: Council approval -July 30 – August 8: Installation of equipment -August 14: Project completion CTV will provide a temporary work-around for any meetings that would be affected Councilmember Scott commented he understood there were problems with the microphones and asked if these would be addressed during the upgrades. He explained he was concerned with the throughput and buffering that would be created by going to HD video for meeting streaming. He recommended this item be tabled until the City could receive some guarantees that the new video streaming would not have a buffering problem. MOTION: Councilmember Scott moved and Councilmember Holden seconded a table action on the CTV Equipment Upgrade until additional testing could be completed on the throughput of the video streaming. The motion carried (5- 0). ARDEN HILLS CITY COUNCIL – JUNE 24, 2019 5 B. Motion to Approve Professional Services Agreement for Construction Services – Bolton & Menk – Colleen Avenue Storm Drainage Improvement Project Councilmember Scott asked if one of the lakes would be drained in order to complete this work. Interim Public Works Director/City Engineer Blomstrom reported a minor maintenance project was planned where the City would be cleaning out a culvert and pumping would be completed. He stated he is not aware of substantial pumping needed for this particular project but would investigate further. MOTION: Councilmember Scott moved and Councilmember Holden seconded a motion to Approve Professional Services Agreement for Construction Services – Bolton & Menk – Colleen Avenue Storm Drainage Improvement Project. The motion carried (5-0). 9. PUBLIC HEARINGS A. Ordinance 2019-004 Amending Chapter 13, Zoning Code Section 1305 – Rules, Scope, Interpretation, and Definitions of the Arden Hills City Code Community Development Manager/City Planner Mrosla stated the City has initiated proposed amendments to Chapter 13 – Zoning Code to revise the existing “Floor Area” definition of the City Code. The amendment revises the definition for Floor Area to be consistent with the current Minnesota State Building Code. Mayor Grant opened the public hearing at 7:56 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 7:56 p.m. B. Planning Case 19-001 – Site Plan Review and Final Planned Unit Development – Brausen Family Automotive Repair – 1310 West County Road E Community Development Manager/City Planner Mrosla reported Brausen Automotive Repair has been serving the community for over 50 years. The existing motorized vehicle service center consists of six (6) repair bays in their garage. Also onsite is approximately a 3,000 square foot service station, with five (5) fuel islands and an associated carwash. The applicant is requesting to remove the existing service station and carwash. Community Development Manager/City Planner Mrosla explained the applicant is requesting to construct a new 7,978 square foot convenience store and a 1,600 square foot carwash. The proposed car wash will include a unique conveyor belt system to pull cars efficiently through the car wash and reduce wait times. A typical car wash only allows one vehicle to enter the wash bay and thus requires significant vehicle stacking. The proposed conveyor belt system, which runs non-stop, will reduce wait times and vehicle stacking as vehicles can enter the car wash five (5) to ten (10) feet apart. The Kwik Trip Gas Station Located at 1756 Bunker Lake Blvd in Andover has ARDEN HILLS CITY COUNCIL – JUNE 24, 2019 6 a similar conveyor belt car wash. Staff visited the site and observed the car wash. On average vehicles took about two (2) minutes to go through the wash and had limited vehicle queuing to enter the wash. Community Development Manager/City Planner Mrosla stated in addition, the applicant is proposing a 4,505 square feet garage and repair bay addition. The proposed addition will add six (6) additional repair bays. The existing garage, which is about 4,540 square feet, will remain, as will the existing fuel islands and canopy. However, the façade of the existing garage will be updated as part of this application. The applicant is not proposing any modification to the existing accesses on County Road E. Staff reviewed the Plan Evaluation in further detail with the Council and recommended the Council hold a public hearing on the request. Mayor Grant asked if the applicant would be submitting a separate sign permit for the property. Community Development Manager/City Planner Mrosla reported this was the case, but noted the Council could add conditions to ensure no neon banding was placed on the building or gas pump island. Councilmember McClung asked if the stacking concerns that were addressed by the Planning Commission had been addressed by the applicant. Community Development Manager/City Planner Mrosla explained this concern had been addressed and noted the applicant would be installing additional signage to direct traffic through the site. Councilmember Holden asked if the old PUD overlapped the new PUD. Community Development Manager/City Planner Mrosla stated this would not occur. Councilmember Holden requested further information regarding the rock faced block. Community Development Manager/City Planner Mrosla explained this was a concrete block material with a rock faced finish. He noted this was a very durable material and was already located on the existing building. Jake Brausen, Brausen’s located at 1310 West County Road E, thanked the Council for their consideration. He commented further on the requested rock faced block. He discussed the proposed construction timeline with the Council. Councilmember Holden stated she did not view juniper bushes as trees. Mayor Grant opened the public hearing at 8:19 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 8:19 p.m. 10. NEW BUSINESS ARDEN HILLS CITY COUNCIL – JUNE 24, 2019 7 A. Resolution 2019-022 Supporting the Amendment to the Rice Creek Regional Trail Master Plan Scott Yonke, Director of Planning and Development with the Ramsey County Parks and Recreation Department, requested the Council support the amendment to the Rice Creek Regional Trail Master Plan. MOTION: Councilmember Holden moved and Mayor Grant seconded a motion to adopt Resolution #2019-022 – Supporting the Amendment to the Rice Creek Regional Trail Master Plan. The motion carried (5-0). B. Ordinance 2019-044 Amending Chapter 13, Zoning Code Section 1305 – Rules, Scope, Interpretation, and Definitions of the Arden Hills City Code Community Development Manager/City Planner Mrosla stated the City has initiated proposed amendments to Chapter 13 – Zoning Code to revise the existing “Floor Area” definition of the City Code. The amendment would address the following: 1. The existing language is not consistent with Minnesota State Building Code requirements. Floor area. The sum of the gross horizontal area of all floors of a building as measured in square feet from the exterior sides of the exterior walls, or from the centerline of party walls separating attached buildings, but not including covered porches that meet the requirements in Section 1325.03 Subd 2.D; decks; any space where the average floor-to-ceiling height is less than six feet; attached or detached garages; and other detached accessory structures. Community Development Manager/City Planner Mrosla indicated the definition for Floor Area was amended in 2007 to include an average height limit of less than six feet. The intent of adding a height limit was to clarify what is a non-habitable basement. A habitable space is an area for living, sleeping, eating or cooking. Habitable spaces do not include bathrooms, toilet rooms, closets, halls, storage or utility spaces. In 2015 the Minnesota Building Code updated the section of the code regarding ceiling heights and habitable space. Prior to 2015, the code made it impossible to add code-compliant spaces in older existing homes with low basement ceilings. For example, if you had a basement with a ceiling height of 6 feet 10 inches and you would be unable to modify the space to a livable area. As the table shown in the table, the updated building code states various minimum ceiling height requirements depending on what is constructed in the basement. Community Development Manager/City Planner Mrosla stated after speaking with city staff and the city attorney, it was determined to remove the height requirement and reference the Minnesota Building Code instead. This way, if minimum ceiling height is modified again in the future, staff doesn’t need to revise the zoning code. Additionally, the definition was also reworded for clarification and consistency with the building code and other municipalities. ARDEN HILLS CITY COUNCIL – JUNE 24, 2019 8 Community Development Manager/City Planner Mrosla explained the definition for floor area is utilized when calculating floor area ratio (FAR). The ratio is obtained by dividing the sum of a building's overall habitable floor area by the amount of lot area. The FAR is one of the primary tools used to limit the bulk of a principle building on a property. Every zoning district had a maximum permitted FAR. Staff calculates FAR for any proposed additions, modifications and new constructions permits to ensure the proposed project does not zoning district standards. Staff provided further comment on the request and reported the Planning Commission recommended approval of the Ordinance amendment. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to adopt Ordinance #2019-004 Amending Chapter 13, Subsection 1305, 04, Definition of Floor Area of City Code and authorizing staff to publish notice thereof. Councilmember McClung reported the Planning Commission held a Public Hearing on this item at their last meeting and recommended approval unanimously. The motion carried (5-0). C. Planning Case 19-001 – Site Plan Review and Final Planned Unit Development – Brausen Family Automotive Repair – 1310 west County Road E Community Development Manager/City Planner Mrosla reported Brausen Automotive Repair has been serving the community for over 50 years. The existing motorized vehicle service center consists of six (6) repair bays in their garage. Also onsite is approximately a 3,000 square foot service station, with five (5) fuel islands and an associated carwash. The applicant is requesting to remove the existing service station and carwash. Community Development Manager/City Planner Mrosla explained the applicant is requesting to construct a new 7,978 square foot convenience store and a 1,600 square foot carwash. The proposed car wash will include a unique conveyor belt system to pull cars efficiently through the car wash and reduce wait times. A typical car wash only allows one vehicle to enter the wash bay and thus requires significant vehicle stacking. The proposed conveyor belt system, which runs non-stop, will reduce wait times and vehicle stacking as vehicles can enter the car wash five (5) to ten (10) feet apart. The Kwik Trip Gas Station Located at 1756 Bunker Lake Boulevard in Andover has a similar conveyor belt car wash. Staff visited the site and observed the car wash. On average vehicles took about two (2) minutes to go through the wash and had limited vehicle queuing to enter the wash. Community Development Manager/City Planner Mrosla stated in addition, the applicant is proposing a 4,505 square feet garage and repair bay addition. The proposed addition will add six (6) additional repair bays. The existing garage, which is about 4,540 square feet, will remain, as will the existing fuel islands and canopy. However, the façade of the existing garage will be updated as part of this application. The applicant is not proposing any modification to the existing accesses on County Road E. ARDEN HILLS CITY COUNCIL – JUNE 24, 2019 9 Community Development Manager/City Planner Mrosla reported the City Council must make a finding as to whether or not the proposed application would adversely affect the surrounding neighborhood or the community as a whole based on the aforementioned factors. Staff and the Planning Commission offer the following findings for consideration: 1. The property located at 1310 W County Road E is located in the B-2 General Business District. 2. The applicant has proposed a Final/Master Planned Unit Development in order to add work bays for automotive repairs and retail space for sales. 3. The applicant has submitted a Master and Final Planned Unit Development. 4. The Master PUD substantially conforms with the requirements of the City Code. 5. Where the plan is not in conformance with the City Code, flexibility has been requested by the applicant and/or conditions have been placed on an approval that would mitigate the nonconformity. 6. Flexibility through the PUD process has been requested in the following areas: minimum caliper inches, building materials. 7. The proposed development plan meets or exceeds the minimum requirements of the City Code in the following areas: lot size, building coverage, landscape coverage, setbacks, street trees, perennials and shrubs, planting islands, drainage wetlands and flood plain tree selection, lighting, screening. 8. The Master PUD is in conformance with the Arden Hills 2030 Comprehensive Plan. The property at 1310 W County Road E is guided for Community Mixed Use. Community Mixed Use areas are intended to offer a broad range of retail, services, and office space to meet community needs. 9. The application is not anticipated to create a negative impact on the immediate area or the community as a whole. Community Development Manager/City Planner Mrosla recommended the following conditions if a motion to approve is made: 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to the plans, as determined by the City Planner, shall require review and approval by the City Council. 2. This approval does not include signs. A separate sign permit is required for all proposed signage. All signage shall meet the requirements of Sign District 4. 3. Prior to the issuance of a building permit, a landscape financial security of $5,000.00 dollars shall be submitted. Landscape financial security is held for two full growing seasons. 4. Before construction, grading, or land clearing begins, trees or tree areas that are to be preserved shall be visibly marked and city-approved tree protection fencing or other method shall be installed and maintained at the critical root zones of the trees to be protected. The location of the fencing shall be in conformance with the approved tree preservation plan and approved by staff in writing. 5. All rooftop or ground mounted mechanical equipment shall be hidden from view with the same materials used on the building in accordance with City Code requirements. 6. Prior to the issuance of a building permit, the Applicant shall submit a materials board to be approved in writing by staff. ARDEN HILLS CITY COUNCIL – JUNE 24, 2019 10 7. Prior to the issuance of a building permit, the Applicant shall provide a snow removal and storage plan detailing how snowfalls will be accommodated on site. 8. The Applicant shall be responsible for obtaining a land disturbance permit from the City’s Engineering Division prior to the commencement of any site activities as well as any necessary right-of-way permits from the city and Ramsey County. 9. The Applicant shall be responsible for obtaining any other permits necessary from other agencies, including but not limited to, MPCA, Rice Creek Watershed District, and Ramsey County prior to the start of any site activities. 10. All disturbed boulevards shall be restored with sod. 11. The Applicant shall be responsible for protecting the proposed on-site storm sewer infrastructure and components and any existing storm sewer from exposure to any and all stormwater runoff, sediments and debris during all construction activities. Temporary stormwater facilities shall be installed to protect the quality aspect of the proposed and existing stormwater facilities prior to and during construction activities. Maintenance of any and all temporary stormwater facilities shall be the responsibility of the Applicant. 12. Prior to the issuance of a building permit, the Engineering Division shall review and approve the utility plan in writing. 13. The Applicant shall provide a minimum stacking of four (4) vehicles for the car wash. 14. Bollards or a similar material shall be placed between the carwash queue and the convenience store parking lot and gas pumps to clearly delineate the carwash queuing area. 15. After three (3) months of car wash operation, the Applicant and staff shall review traffic operations. The Applicant shall implement any improvements recommended by the City Engineer at that time. 16. Bike racks shall be provided. 17. If the need is identified by the City, the proof of parking spaces shall be installed. 18. All light poles shall be a maximum of 25 feet in height, including base, and shall be shoebox style, downward directed, with high-pressure sodium or LED lamps and flush lens. Other than wash or architectural lighting, attached security lighting shall be shoebox style, downward directed with flush lens. In addition, any entry lighting under canopies shall be recessed and use a flush lens. Shields shall also be added as directed by the City. 19. No neon banding shall be permitted on the fuel canopy. 20. No exterior storage shall be permitted onsite. 21. Overnight vehicle storage is prohibited. All overnight vehicle storage shall be stored indoors. 22. The final design and orientation of the carwash will be determined prior to review by City Council. Mayor Grant stated he would like an amendment to Condition 19. MOTION: Councilmember McClung moved and Councilmember Holden seconded a motion to approve Planning Case 19-001 for a Site Plan Review and Final PUD at 1310 West County Road E, based on the findings of fact and submitted plans, as amended by the twenty-two (22) conditions in the June 24, 2019, Report to the City Council. Councilmember Scott stated his overriding concern for the property was safety. He asked if the site had security cameras. ARDEN HILLS CITY COUNCIL – JUNE 24, 2019 11 Mr. Brausen reported the site had 16 security cameras at this time. He noted he would have 24 to 30 high-def cameras after the improvements were complete. Councilmember Holmes questioned if the trees on the east side of the property would be removed. Community Development Manager/City Planner Mrosla reported these trees would be staying. He commented further on the trees that would be removed to make room for the redevelopment project. Councilmember Holden recommended a condition be added to ensure that juniper bushes would not be considered trees. Councilmember Holmes supported this recommendation. AMENDMENT: Councilmember Holden moved and Councilmember McClung seconded a motion to add Condition 23 stating the Applicant shall add 15.3 caliper inches of trees or provide cash in lieu. The amendment carried (5-0). AMENDMENT: Councilmember Holden moved and Councilmember McClung seconded a motion to add Condition 24 requiring the applicant to use a rock faced concrete block on the building, which will match the existing building material. The amendment carried (5-0). AMENDMENT: Mayor Grant moved and Councilmember McClung seconded a motion to amend Condition 19 to read no neon or LED banding shall be permitted on the fuel canopy or free-standing monument signs. Community Development Manager/City Planner Mrosla explained one option for the City would be to allow recessed or shielded banding. Councilmember Scott stated he opposed banning the banding as this could be a trademark issue for some companies. Councilmember Holmes indicated she supported the banding as it was part of the look or branding for the store. Councilmember Holden asked how close the residential houses were to the service station. Community Development Manager/City Planner Mrosla estimated the closest house was 800 to 1,000 feet away. Councilmember Holden recommended Condition 19 address the fuel canopy and that a new condition address banding on the building. Mr. Brausen explained Holiday Stations had trademarked blue lighting on their buildings. ARDEN HILLS CITY COUNCIL – JUNE 24, 2019 12 Mayor Grant moved and Councilmember McClung seconded a motion to amend Condition 19 to read no neon or LED banding shall be permitted on the fuel canopy or free-standing monument signs The amendment carried 3-2 (Councilmembers Holmes and Scott opposed). Mayor Grant stated he would like all building banding to be shielded. Councilmember Scott recommended the term shielded be changed to indirect. AMENDMENT: Mayor Grant moved and Councilmember McClung seconded a motion to add Condition 25 to read LED/neon building banding shall be corniced. Councilmember Holden requested further information regarding how lights would be corniced or shielded. Community Development Manager/City Planner Mrosla discussed the glow that would be provided from corniced or shielded lights that were installed on a building. Councilmember Holden recommended that Condition 25 have added language to require the applicant to work with City staff if the lighting is deemed too bright. AMENDMENT: Mayor Grant moved and Councilmember McClung seconded a motion to add Condition 25 to read LED/neon building banding shall be corniced or other means of indirect lighting, and if complaints are received, the applicant shall work with City staff to make corrections onsite. The amendment carried 4-1 (Councilmember Scott opposed). Councilmember Scott stated this was a major reinvestment in this business in the community. He explained he was thrilled to see this business remaining in Arden Hills. The amended motion carried (5-0). 11. UNFINISHED BUSINESS None. 12. COUNCIL COMMENTS Councilmember Scott stated on Thursday, June 27 at 6:00 p.m. a Neighborhood Meeting would be held at City Hall to discuss a concept plan for the old Fire Station on New Brighton Road. Councilmember McClung welcomed Todd Blomstrom to the City of Arden Hills. Councilmember Holmes noted Precinct Two has moved from Valentine Hills Elementary School to North Heights Church. She explained this change was due to construction that will be occurring at the elementary school. ARDEN HILLS CITY COUNCIL – JUNE 24, 2019 13 Mayor Grant stated he would not be able to attend the Thursday, June 27 Neighborhood Meeting. Mayor Grant commented he looked forward to working with Todd Blomstrom. ADJOURN MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to adjourn. The motion carried unanimously (5-0). Mayor Grant adjourned the Regular City Council Meeting at 9:09 p.m. __________________________ __________________________ Julie Hanson David Grant City Clerk Mayor Approved: July 22, 2019 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING JULY 8, 2019 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Steve Scott Absent: None Also present: City Administrator Dave Perrault; Interim Public Works Director/City Engineer Todd Blomstrom; Finance Director Gayle Bauman; City Attorney Joel Jamnik; and City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the meeting agenda as presented. The motion carried unanimously (5-0). 2. PUBLIC INQUIRIES/INFORMATIONAL None. 3. RESPONSE TO PUBLIC INQUIRIES None. 4. STAFF COMMENTS A. Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update ARDEN HILLS CITY COUNCIL – JULY 8, 2019 2 City Administrator Perrault provided an update on TCAAP stating litigation with Ramsey County was ongoing. He reported the JDA attempted to hold a meeting on July 1st and this meeting was not held due to a lack of quorum from County representatives. B. Transportation Update Interim Public Works Director/City Engineer Blomstrom updated the Council on the sealcoating work that was completed in the City last week. Interim Public Works Director/City Engineer Blomstrom discussed the Hamline Avenue storm sewer repair. Interim Public Works Director/City Engineer Blomstrom explained staff attended a preconstruction meeting with Ramsey County for the 2019 overlay program. He indicated Centerville Road, Long Lake Road, Larpenteur Avenue, Century Avenue, White Bear Avenue, Edgerton Avenue, Bald Eagle Boulevard, Silver Lake Road and Lexington Avenue would be resurfaced through this program. It was noted work on Lexington Avenue is anticipated to begin on August 19 and would be completed by September 10. Interim Public Works Director/City Engineer Blomstrom updated the Council on the Hamline Avenue pedestrian crosswalk improvements. He commented further on the changes that were being planned for pedestrian crosswalks at Wyncrest and Floral/Route 37 Trail. Interim Public Works Director/City Engineer Blomstrom discussed the 2018 Street and Utility Improvement project. He explained the contractor was onsite and installing sod within restoration areas this week. It was his opinion this project would be wrapped up in the coming weeks. Interim Public Works Director/City Engineer Blomstrom commented on the rain garden maintenance that occurred along Noble Road. Councilmember Holden requested staff investigate the preliminary layout of Lexington Avenue further with the County to address access concerns and to improve the flow of traffic along the corridor. Councilmember Holden discussed the stormwater inlets that were being choked out along County Road E and requested staff investigate these further. Councilmember Holmes requested further information regarding the sealcoating process. Interim Public Works Director/City Engineer Blomstrom described the sealcoating process in detail with the Council. He reported excess aggregate was left on the asphalt to bond onto the pavement. It was noted any remaining excess aggregate would be removed in the next week. Councilmember Holden encouraged staff to use the City’s webpage and Facebook to inform the public of upcoming sealcoating and street improvement projects. 5. APPROVAL OF MINUTES ARDEN HILLS CITY COUNCIL – JULY 8, 2019 3 A. June 10, 2019, Regular City Council B. June 17, 2019, City Council Work Session Councilmember Holden reported she had provided the City Clerk with two minor corrections to the minutes. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the June 10, 2019, Regular City Council meeting minutes; and June 17, 2019, City Council Work Session meeting minutes as amended. The motion carried unanimously (5-0). 6. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve CTV Equipment Upgrade MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). 7. PULLED CONSENT ITEMS None. 8. PUBLIC HEARINGS A. Tobacco Ordinance Amendment City Clerk Hanson stated the Council voted to amend the tobacco ordinance at its March 25, 2019 regular City Council meeting. She stated the purpose of this public hearing was to provide the opportunity for further public comment regarding amending language pertaining to prohibited sales so that restriction of the sale of flavored products would not apply to any licensee whose total annual sales volume of licensed products is 90% or more whose license was in existence on or before March 25, 2019. She indicated the Council may or may not take action on this proposed amendment this evening under New Business. Mayor Grant opened the public hearing at 7:26 p.m. Gene Nichols, 5910 David Court in Shoreview, reported he served on the Human Rights Commission and was a member of the Ramsey County Community Health Advisory Committee. He commented on the feedback the City Council has received from the public regarding the Tobacco 21 and the sale of flavored tobacco. He thanked the Council for their strong leadership and for passing one of the strongest Tobacco ordinances in the State of Minnesota. He commented on how harmful e-cigarettes were to today’s youth and how the next generation was in jeopardy. He encouraged the Council to keep in mind the long-term interests of the community ARDEN HILLS CITY COUNCIL – JULY 8, 2019 4 versus the short-term impact on one local business. He explained his brother passed from COPD two years ago. He supported the City keeping strong policies in place to protect the next generation from tobacco related illnesses and premature death. Maher Safi, manager of Arden Hills Tobacco, thanked the Council for understanding his concerns and for revisiting this issue. He explained the previous Ordinance would have directly impacted his livelihood. He reported his business began 15 years ago. He described how tobacco use has been on the decline and indicated he has worked really hard to improve his business. He reported Arden Hills Tobacco has been in compliance with all local, state and federal laws. He stated he should not be punished because of a national study or national epidemic. He explained he does not sell or market tobacco products to kids. He indicated he was a responsible business owner and should not be punished for the actions of others. Beth Meissner, manager of Arden Hills Shell (Brausen’s), thanked Councilmember Holmes for reading her email. She discussed the impact the City Ordinance has had on business. She questioned why the Council had visited Mr. Safi’s store to see the impact on his business and did not visit Brausen’s. She reported her income would drop significantly because it was based on sales. She estimated their business would lose $80,000 to $100,000 in sales as her customers would drive two blocks down to Shoreview. She indicated she would have to cut hours for her staff. She expressed frustration with the fact the Council did not respond to her email and provided the Council with a copy of her email. She discussed how this Ordinance would chase businesses out of Arden Hills. Mr. Safi explained he objected to the first Ordinance fully for his business and all tobacco license holders in the City. He reported the exclusion for his tobacco shop was because he was an adult only shop. He clarified for the record that he did not sell tobacco products online. With no one coming forward to speak, Mayor Grant closed the public hearing at 7:39 p.m. 9. NEW BUSINESS A. Ordinance 2019-005 Amending Chapter 3, License and Regulations, Section 350, Subsection 350.06, Prohibited Sales and Authorize Publication of Ordinance Amendment City Clerk Hanson stated the current proposed amendment’s language pertains to Subsection 350.06, Prohibited Sales, and states that “After August 1, 2019, the flavor restriction shall not apply to any licensee whose total annual sales volume of licensed products is 90% or more whose license was in existence on or before March 25, 2019.” City Clerk Hanson commented that the proposed language would “grandfather in” Arden Hills Tobacco due to the adult only store’s volume of sales of licensed products. She stated that the proposed exception would be for the existing Arden Hills Tobacco shop, at the existing location, and with the existing license holder only. If Arden Hills Tobacco were to relocate elsewhere in the city or sell the business to a new owner, the exception would no longer apply. ARDEN HILLS CITY COUNCIL – JULY 8, 2019 5 Councilmember Holmes stated she believed the proposed amendment upheld the original intent of the Council and what the Ordinance was supposed to be. She supported an exception for the tobacco shop because this was an adult only shop. She commented on the problems of youth seeing tobacco in local convenient stores. She explained the Council was invited by Mr. Safi to visit his store to better understand how things worked. She noted it was always her original intent to have the tobacco shop exempt which led to the proposed Ordinance amendment. She indicated she would be supporting the proposed amendment. Councilmember Holden explained she was confused about the ownership of the tobacco shop. She stated she did not support giving one business a benefit over another business. She indicated it was not fair for her to be accused of meeting with Mr. Safi when this had not occurred. She believed it was irresponsible to amend the Ordinance and for this reason she would not be supporting the proposed amendment. Councilmember McClung agreed with Councilmember Holden’s comments and noted this was a public health issue. He wanted to see all Arden Hills residents protected from tobacco addiction and not just youth. He explained he grew up in a house with a smoker and he was pleased with the fact cities and states were starting to address this issue. He indicated he spoke to Mr. Safi, along with the owner of Brausen’s. He apologized for not speaking to Ms. Meisner but noted he had read her email. He stated he would not be supporting the proposed Ordinance amendment. Councilmember Scott commented the purpose of the original Ordinance was not to drive businesses out of the City. He stated he was offended by Ms. Meissner’s comments about not visiting Arden Hills Shell as had visited both stores and in fact had visited with Ted and Jake Brausen. He explained he would be supporting the Ordinance amendment but requested clarification on the grandfather language. City Attorney Jamnik discussed the grandfathering language noting if the business were to relocate the ban would take effect. However, if the lease at the current site were renewed, the grandfather language would remain in place. Councilmember Scott stated based on this clarification he would now oppose the amendment. Mayor Grant explained he struggled with the fact this Ordinance would create winners and losers. He supported there being a level playing field for all businesses and for this reason he would not be supporting the Ordinance amendment. MOTION: Councilmember Holden moved and Councilmember Scott seconded a motion to adopt Ordinance #2019-005 – Amending Chapter 3, License and Regulations, Section 350, Subsection 350.06, Prohibited Sales and Authorize Publication of Ordinance Amendment. Councilmember Holden requested the second sentence in Section 1, Subdivision 2 be removed. ARDEN HILLS CITY COUNCIL – JULY 8, 2019 6 AMENDMENT: Councilmember Holden moved and Mayor Grant seconded a motion to remove the second sentence in Section 1, Subdivision 2. The amendment carried 4-1 (Councilmember Holmes opposed). AMENDMENT: Councilmember Holden moved and Councilmember McClung seconded a motion to amend Section 1, Subdivision 2 in the first line, stating after December 31, 2019, no person shall sell or offer sale of any flavored product. The amendment carried (5-0). The amended motion carried (5-0). 10. UNFINISHED BUSINESS None. 11. COUNCIL COMMENTS Councilmember Scott thanked the Lake Johanna Fire Department for supporting the recent kids on bikes parade. Councilmember Scott stated on Wednesday, July 10, 2019 the Ramsey County Sheriff’s Department would be hosting a Hot Dog with a Deputy event at Perry Park at 5:00 p.m. Councilmember McClung thanked the Lake Johanna Fire Department for their efforts during a recent house fire. Councilmember McClung encouraged the Public Works Director to visit Amble Road as there was debris along the roadway. Councilmember Holmes stated the Council approved the purchase of cable equipment upgrades. She explained she looked forward to these upgrades being completed. Councilmember Holden commented she received an email on fences that were encroaching on City trails and forwarded this email to staff. Councilmember Holden requested staff speak with Ramsey County regarding the yard waste site noting the potholes on the roadway were difficult to traverse. Councilmember Holden congratulated International Paper on 50 years in the City of Arden Hills. Councilmember Holden reported she attended the League of Minnesota Cities Conference and discussed the ideas that were shared at this event. ARDEN HILLS CITY COUNCIL – JULY 8, 2019 7 Mayor Grant indicated the City of Blaine has been seeking a new City Manager and reported former Arden Hills City Administrator Michelle Wolfe had been hired. ADJOURN MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to adjourn. The motion carried unanimously (5-0). Mayor Grant adjourned the Regular City Council Meeting at 8:13 p.m. __________________________ __________________________ Julie Hanson David Grant City Clerk Mayor CONSENT ITEM - 6A MEMORANDUM DATE: July 22, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst SUBJECT: Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider A.Approve Claims and Payroll or B.Reject Claims and Payroll Background Payroll is processed biweekly and accounts payable is processed weekly. Budget Impact NA Attachments 2019 Payroll #14 ……………………………………………………………. $102,412.53 Total Payroll $102,412.53 Paid Claims---06/29/2019 through 07/12/2019 (Check Nos. 48571-48602 and ACH Checks) ……………………………... $305,282.70 Total Accounts Payable $305,282.70 Total Claims $407,695.23 CITY OF ARDEN HILLS PAYROLL # 14 CHECKS DATED: 07/12/19 Biweekly: 06/22/19 - 07/05/19 EMPLOYEE DEDUCTIONS AMT.Payment Method FIT 6,430.09 EFT SIT 3,101.19 EFT FICA Oasdi 4,356.68 EFT FICA Medicare 1,018.88 EFT TOTAL TAXES 14,906.84 Health Premium 1,512.66 A/P Check* Dental Premium 168.81 A/P Check* FSA Health Care Reimb.0.00 A/P Check* FSA Dependent Care Reimb.208.33 A/P Check* TOTAL FLEXIBLE SPENDING 1,889.80 HSA Health Saving 293.33 Health Care Savings Plan-Retirement 0.00 EFT Health Care Savings Plan-2% 369.66 EFT Health Care Savings Plan-4% 437.86 EFT TOTAL HEALTH SAVINGS 1,100.85 PERA 3,980.87 EFT ICMA 2,125.23 EFT Central Pension Fund-Union 614.40 A/P Check* MN State Retirement System 504.56 EFT TOTAL RETIREMENT 7,225.06 IUOE 49 Dues (Union)140.00 A/P Check* LTD/STD Insurance 1,153.35 A/P Check* PERA Life Insurance 32.00 A/P Check* Life/Addl/Dep Life 76.55 A/P Check* Life/Addl 25.20 UNUM 19.51 A/P Check* AFLAC 53.18 EFT TOTAL VOLUNTARY 1,499.79 Total Employee Deductions 26,622.34 Net Payroll 0.00 Direct Deposit 46,336.74 EFT Gross Payroll Tie-Out 72,959.08 Plus City Paid Benefit 29,453.45 TOTAL PAYROLL COST 102,412.53 FICA TIE-OUT Gross Payroll 72,959.08 Less Total FSA 1,889.80 Less Total HAS 1,100.85 Less Voluntary Ins 78.38 Plus ICMA Employer 378.42 Net P/R Subject to FICA 70,268.47 FICA Oasdi @ 6.20% 4,356.68 FICA Medicare @ 1.45% 1,018.88 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax Deposit Service. Transfers are typically made up to two days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. 103.20 103.20 1,578.13 4,593.32 378.42 4,971.74 17,424.82 1,578.13 5,375.56 16,806.28 618.54 CITY BENEFIT 4,356.68 1,018.88 Accounts Payable User: Printed: pang.silseth 7/16/2019 1:02 PM Checks by Date - Detail by Check Date Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription ACH001 US Bank 06/30/2019ACH BAUMG62019 GOVERNMENT FINANCE OFFIC 250.00 BAUMG62019 GOVERNMENT FINANCE OFFIC 460.00 CHRIM62019 U OF M CONTLEARNING 155.00 CHRIM62019 OFFICE DEPOT #375 21.35 CHRIM62019 U OF M CONTLEARNING 155.00 CHRIM62019 U OF M CONTLEARNING 155.00 FRIDJ62019 AMZN MKTP US*MN7FC0EL2 AM 172.86 FRIDJ62019 AMZN MKTP US*MN3114610 494.99 FRIDJ62019 AMAZON.COM*M61AL5CX2 AMZN 161.01 FRIDJ62019 AMZN MKTP US*MN11I7TN0 286.04 FRIDJ62019 AMZN MKTP US*MN0PL7AC0 73.88 FRIDJ62019 AMZN MKTP US*MN7FC0EL2 AM 98.97 FRIDJ62019 AMAZON.COM*M63AX3CB0 AMZN 89.45 HANSJ62019 DAVANNIS #10 ARDEN HILLS 118.65 HANSJ62019 GPS*MUNICIPAL CLERKS AND 46.00 HANSJ62019 TARGET 00006197 49.15 KNOLS62019 DAVANNIS #10 ARDEN HILLS 85.42 KNOLS62019 DICK'SSPORTINGGOODS.COM 42.81 MIKAT62019 APL*ITUNES.COM/BILL 0.99 MOONJ62019 BATTERIES PLUS - #0029 91.95 PERRD62019 DAILYHERALD *ONLINE 1.99 PERRD62019 TWIN CITIES NORTH CHAMBER 35.00 REBATE62019 US BANK REBATE -334.02 SCHID62019 FERGUSON ENT #525 30.88 SCHID62019 THE HOME DEPOT 2828 260.22 SCHID62019 FERGUSON ENT #525 42.93 SCHID62019 PAYPAL *EDEN EBAY 18.51 SCHID62019 PAYPAL *DWAYNESMOWE 5.98 SCHID62019 PAYPAL *MILLMINESUP 14.35 SCHID62019 PAYPAL *EBAY INC 0.43 SCHID62019 PAYPAL *JEFF BRENT 142.00 SCHID62019 MACLOCKS 65.48 SCHID62019 THE HOME DEPOT 2828 -216.06 SCHID62019 AMAZON.COM*MN4E38PR2 AMZN 99.95 SCHID62019 THE HOME DEPOT #2828 71.46 WARDR62019 EB 2019 SUMMER CONFER 135.00 WARDR62019 EB 2019 SUMMER CONFER 135.00 WARDR62019 BEISSWENGERS HARDWARE 9.98 WARDR62019 SUGAR LAKE LODGE 137.34 WARDR62019 SUGAR LAKE LODGE 115.37 WARDR62019 CUB FOODS #1641 12.47 3,792.78Total for this ACH Check for Vendor ACH001: ACH002 Aflac 06/30/2019ACH 115597 Insurance Premiums-June 2019 106.36 106.36Total for this ACH Check for Vendor ACH002: Page 1AP Checks by Date - Detail by Check Date (7/16/2019 1:02 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription ACH003 Pitney Bowes Inc.06/30/2019ACH 5232019 May Postage - Newsletter 675.90 5232019 May Postage Fees 19.99 695.89Total for this ACH Check for Vendor ACH003: ACH004 Further 06/30/2019ACH 39078258 Dep Care FSA 1,490.00 1,490.00Total for this ACH Check for Vendor ACH004: ACH005 Minnesota Revenue-Sales & Use Tax 06/30/2019ACH 52019 May Sales/Use Tax 58.37 52019 May Sales/Use Tax -0.37 58.00Total for this ACH Check for Vendor ACH005: 6,143.03Total for 6/30/2019: 0189 Gopher State One-Call, Inc.07/12/2019ACH 9060184 June 2019 Locates 115.65 9060184 June 2019 Locates 115.65 9060184 June 2019 Locates 115.65 346.95Total for this ACH Check for Vendor 0189: 0192 Grainger, Inc 07/12/2019ACH 9028835461 Safety Supplies 7.44 9137797057 Equipment Parts 16.74 9142368092 Equipment Parts-Patcher Battery 54.78 9144482354 Truck Fuel Transfer Pump 764.75 9225369835 Equipment Parts-Batteries 87.48 931.19Total for this ACH Check for Vendor 0192: 0225 Lillie Suburban Newspapers Inc.07/12/2019ACH 173.0619 Public Hearing Notice PC19-001, PC 19-002 63.25 173.0619 Bid-Tennis Court Improvement 60.38 173.0619 Summary Financial Report 483.00 173.0619 Ordinance 2019-004 & 005 34.50 641.13Total for this ACH Check for Vendor 0225: 0230 MTI Distributing Co. Inc.07/12/2019ACH 1217117-00 Credit for Returned Item -564.84 1217118-00 Mower Blades 372.94 1218496-00 Toro Parts 420.91 1218496-01 Toro Parts 166.47 1218496-02 Toro Parts 166.34 1218496-03 Toro Parts 166.47 1220594-00 Toro Parts 215.20 1221099-00 Toro Parts 183.78 1,127.27Total for this ACH Check for Vendor 0230: 0243 Metropolitan Council-Waste Water 07/12/2019ACH 0001098221 Waste Water August 2019 63,477.00 63,477.00Total for this ACH Check for Vendor 0243: Page 2AP Checks by Date - Detail by Check Date (7/16/2019 1:02 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0285 Xcel Energy 07/12/2019ACH 643850704 5/15/19-6/16/19 229.01 643850704 5/15/19-6/16/19 800.26 643850704 5/15/19-6/16/19 998.51 643850704 5/15/19-6/16/19 2,046.35 643850704 5/15/19-6/16/19 1,415.84 643850704 5/15/19-6/16/19 49.75 643850704 5/15/19-6/16/19 1,744.83 7,284.55Total for this ACH Check for Vendor 0285: 0319 City of Roseville 07/12/2019ACH 0226276 Phone Services July 2019 407.00 0226311 IT Support Services July 2019 4,598.00 5,005.00Total for this ACH Check for Vendor 0319: 0382 ICMA Retirement Trust - 106944 07/12/2019ACH PR Batch 00001.07.2019 ICMA Employer Percent 401PR Batch 00001.07.2019 ICMA Employee Percent 401 378.42 PR Batch 00001.07.2019 ICMA Employee Percent 401PR Batch 00001.07.2019 ICMA Employee Percent 401 327.96 706.38Total for this ACH Check for Vendor 0382: 0387 ICMA Retirement Trust- #302482 07/12/2019ACH PR Batch 00001.07.2019 ICMA Employee DeductionPR Batch 00001.07.2019 ICMA Employee Deduction 1,561.54 PR Batch 00001.07.2019 ICMA Employee PercentPR Batch 00001.07.2019 ICMA Employee Deduction 235.73 1,797.27Total for this ACH Check for Vendor 0387: 0453 Continental Research Corp.07/12/2019ACH 479229-CRC-1 Shop Supplies 617.00 617.00Total for this ACH Check for Vendor 0453: 0576 TimeSaver Off Site Secretarial Inc.07/12/2019ACH M24843 June 24 CC Meeting 267.25 267.25Total for this ACH Check for Vendor 0576: 10312 Michael Ruth 07/12/2019ACH 07012019 Umpire Softball June 18-25 192.00 192.00Total for this ACH Check for Vendor 10312: 11025 Kyle Mork 07/12/2019ACH 07012019 Umpire Softball June 18-27 192.00 192.00Total for this ACH Check for Vendor 11025: 11030 Ted Jewell 07/12/2019ACH 07012019 Umpire Softball 6/20-27 96.00 96.00Total for this ACH Check for Vendor 11030: 1115 WSB & Associates, Inc.07/12/2019ACH 0-003455-200-27 2040 Comp Plan May 2019 1,352.50 R-012452-000-10 Cummings Park Playground May 2019 133.00 R-013559-000-5 2019 GIS May 2019 741.00 R-013782-000-3 Acting DPW-CE May 2019 375.00 R-013782-000-3 Acting DPW-CE May 2019 1,500.00 R-013782-000-3 Acting DPW-CE May 2019 750.00 R-013782-000-3 Acting DPW-CE May 2019 375.00 Page 3AP Checks by Date - Detail by Check Date (7/16/2019 1:02 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription R-013782-000-3 Acting DPW-CE May 2019 900.00 R-013782-000-3 Acting DPW-CE May 2019 225.00 R-013782-000-3 Acting DPW-CE May 2019 1,500.00 R-013782-000-3 Acting DPW-CE May 2019 1,500.00 R-013782-000-3 Acting DPW-CE May 2019 375.00 R-013782-000-3 2020 PMP May 2019 4,026.50 R-013785-000-2 TCAAP May 2019 498.00 R-014152-000-1 Tennis Court Improvement May 2019 2,424.00 16,675.00Total for this ACH Check for Vendor 1115: 1125 Bolton & Menk, Inc.07/12/2019ACH 0234753 Hazelnut Park 6,534.50 6,534.50Total for this ACH Check for Vendor 1125: 1223 Adam's Pest Control, Inc.07/12/2019ACH 2806512 Pest Control July 8, 2019 71.59 71.59Total for this ACH Check for Vendor 1223: 1330 MN CLN SERVICES Inc.07/12/2019ACH 0719NN01 Janitorial Service June 2019 1,554.58 1,554.58Total for this ACH Check for Vendor 1330: 1408 Supply Solutions LLC 07/12/2019ACH 23637 City Hall Supplies 56.41 56.41Total for this ACH Check for Vendor 1408: 4286 Steve Scott 07/12/2019ACH 07012019 Mileage Reimbursement 6/26-6/28 168.20 168.20Total for this ACH Check for Vendor 4286: 4375 Accela Inc.07/12/2019ACH INV-ACC46759 SpringbrookUpgrade 1,391.25 1,391.25Total for this ACH Check for Vendor 4375: 4889 Community Footworks 07/12/2019ACH 06262019-July June 26 Foot Care Clinic 112.00 112.00Total for this ACH Check for Vendor 4889: 5173 Badger Meter, Inc.07/12/2019ACH 80035347 Q3 2019 Gateway Communication Fee 216.00 216.00Total for this ACH Check for Vendor 5173: 5548 Finance & Commerce, Inc.07/12/2019ACH 744329723 Construction Bid-Tennis Courts 140.95 140.95Total for this ACH Check for Vendor 5548: 6515 Ward, Rob 07/12/2019ACH 07012019 Mileage Reimbursement 06/26-06/28 30.74 30.74Total for this ACH Check for Vendor 6515: 7501 Kelly & Lemmons, P.A.07/12/2019ACH 51237 Prosecution June 2019 2,701.06 Page 4AP Checks by Date - Detail by Check Date (7/16/2019 1:02 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 2,701.06Total for this ACH Check for Vendor 7501: 8032 Pace Analytical Field Svc Inc.07/12/2019ACH 1219-1993 May 2019 Drinking Water Survey 751.75 1219-2011 June 2019 Drinking Water Survey 743.00 1,494.75Total for this ACH Check for Vendor 8032: 8870 Chet's Shoes Inc.07/12/2019ACH 41938 Seasonal Boots 125.00 125.00Total for this ACH Check for Vendor 8870: ALPI Allegra Print & Imaging Inc.07/12/2019ACH 157826 Business Cards-MM 128.90 158077 Business Cards-TB 127.66 256.56Total for this ACH Check for Vendor ALPI: JOHC Johnson Controls Inc.07/12/2019ACH 1-87282314624 AC Service 290.75 290.75Total for this ACH Check for Vendor JOHC: LACI Sports Unlimited Inc.07/12/2019ACH 06242019 Mini Sport Camps June 24-27 160.60 160.60Total for this ACH Check for Vendor LACI: MNLI Minnesota Native Landscapes, Inc 07/12/2019ACH 20444 Mowing 6/4 450.00 450.00Total for this ACH Check for Vendor MNLI: TOII Tokle Inspections, Inc 07/12/2019ACH 07032019 June 2019 Electrical Inspections 1,633.60 1,633.60Total for this ACH Check for Vendor TOII: 1053 Allied Blacktop Company Inc.07/12/201948571 3532 2019 Crack Sealing 12,098.44 12,098.44Total for Check Number 48571: 5593 American Legal Publishing Corp.07/12/201948572 0129298 2019 S-24 Folio Supplement Pages 18.00 18.00Total for Check Number 48572: 7804 Barton Sand & Gravel Co 07/12/201948573 190630 Rain Garden Supplies 06/25 556.14 556.14Total for Check Number 48573: 10325 David Beamish 07/12/201948574 PC 2018-00011 Escrow Refund PC 2018-00011, 1377 Arden Oaks Dr & 1415 County Rd 854.75 854.75Total for Check Number 48574: 0131 Beisswenger's How-To Store 07/12/201948575 193051 Park Supplies 102.94 193834 Park Supplies 41.97 Page 5AP Checks by Date - Detail by Check Date (7/16/2019 1:02 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 144.91Total for Check Number 48575: CPF1 Central Pension Fund 07/12/201948576 184503-0619 June 2019 Pension 1,228.80 1,228.80Total for Check Number 48576: 10244 Comcast Business Inc.07/12/201948577 84777414 July 2019 Service 487.61 487.61Total for Check Number 48577: UB*00348 Allen Fenderson 07/12/201948578 Refund Check 96.00 96.00Total for Check Number 48578: 10218 HR Green Inc.07/12/201948579 127674 SWPPP June 2019 4,680.00 4,680.00Total for Check Number 48579: 0447 I.U.O.E Local 49 Benefit Fund-Insurance 07/12/201948580 0819BP3 August 2019 Insurance 9,920.00 0819NB4 August 2019 Insurance 1,402.00 11,322.00Total for Check Number 48580: 0390 INT'L Union Operating Engineers-Union Dues07/12/201948581 072019 July 2019 Union Dues 280.00 280.00Total for Check Number 48581: 8050 International Institute of Municipal Clerks 07/12/201948582 30886-2019 Annual Membership thru 9/30/2020 170.00 37960-2019 Annual Membership thru 9/30/2020 110.00 280.00Total for Check Number 48582: UB*00350 Beth Kendrick 07/12/201948583 Refund Check 11.47 11.47Total for Check Number 48583: UB*00349 Kyle Kestell 07/12/201948584 Refund Check 16.33 16.33Total for Check Number 48584: 8081 Kimley-Horn and Associates, Inc 07/12/201948585 14045483 Old Snelling Bridge May 2019 16,196.95 16,196.95Total for Check Number 48585: 1055 Kodiak Power Systems Inc.07/12/201948586 KPS0389 LS 8 Generator Maintenance & Repair 2,833.00 2,833.00Total for Check Number 48586: 10286 Minnesota Occupational Health 07/12/201948587 318740 Drug Screening 186.00 Page 6AP Checks by Date - Detail by Check Date (7/16/2019 1:02 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 186.00Total for Check Number 48587: 10271 MN PEIP 07/12/201948588 863784 August 2019 Insurance 8,048.54 8,048.54Total for Check Number 48588: UB*00347 Robert Mullin 07/12/201948589 Refund Check 6.22 6.22Total for Check Number 48589: 10279 Neofunds Inc.07/12/201948590 6418.062019 Postage 6/5/19 1,000.00 1,000.00Total for Check Number 48590: 1208 Premium Waters, Inc 07/12/201948591 610207-06-19 June 2019 Water 49.43 613317-06-19 June 2019 Water 107.23 156.66Total for Check Number 48591: 3100 Provident Life and Accident Ins Co 07/12/201948592 E0471136.0619 Insurance June 2019 39.02 39.02Total for Check Number 48592: 0811 Ramsey County 07/12/201948593 PRK-001591 Soil & Water Conservation Inspections Q2 2019 3,291.62 PRK-001591 Soil & Water Conservation Inspections Q2 2019 73.16 SHRFL-001796 Sheriff Services June 2019 103,437.74 106,802.52Total for Check Number 48593: 0282 Republic Services Inc. #899 07/12/201948594 0899-003398616 Recycling June 2019 8,472.96 8,472.96Total for Check Number 48594: 6225 Sand Creek Group LTD 07/12/201948595 SDC356-IN Organizational Development 770.16 770.16Total for Check Number 48595: 0327 Staples Business Advantage 07/12/201948596 3416838387 Office Supplies 24.36 3416838387 Office Supplies 142.18 3417736680 Office Supplies 117.85 3417736680 Office Supplies 75.36 359.75Total for Check Number 48596: 0336 T.A. Schifksy & Sons, Inc.07/12/201948597 64646 Asphalt Purchase 06/16-6/22 1,473.33 64693 Asphalt Purchase 06/23-6/29 268.67 1,742.00Total for Check Number 48597: 10323 Tech Academy/Computer Explorers 07/12/201948598 3569 Minecraft Game Designer 6/24/19 480.00 Page 7AP Checks by Date - Detail by Check Date (7/16/2019 1:02 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 480.00Total for Check Number 48598: 1300 UniFirst Corporation 07/12/201948599 090 0491643 Mat Service June 2019 126.53 126.53Total for Check Number 48599: 1248 United Rentals (North America), INC.07/12/201948600 170479248-001 Hose Rental 1,002.18 1,002.18Total for Check Number 48600: 9755 Verizon Connect 07/12/201948601 OSV000001808642 June 19 Service 303.20 303.20Total for Check Number 48601: 10324 Wire-Rite Electric Co, Inc 07/12/201948602 C5200 Surge Trap Installation 1,795.00 1,795.00Total for Check Number 48602: 299,139.67Total for 7/12/2019: Report Total (70 checks): 305,282.70 Page 8AP Checks by Date - Detail by Check Date (7/16/2019 1:02 PM) Page 1 of 2 CONSENT ITEM – 6B MEMORANDUM DATE: July 22, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director SUBJECT: 2019 2nd Quarter Financials Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Quarterly, city staff provides the City Council with a budget to actual update. Please find the attached General Fund, City-Wide Funds, and Investment Portfolio updates for review. The Council may choose to accept the reports as is or provide further direction. Background Investments - per the Investment Policy, our Benchmark Rate is the 4M plus Rate. At June 30, 2019 – this rate was 2.16% and our portfolio is averaging 2.82%. All of our investments are in government secured or government backed deposits. Utility billing cycles and CIP projects are taken into account when determining how much to invest and for how long. Basis of accounting – during the year, City books are kept on a cash basis which means that only items that are received are booked as revenue and items paid are booked as expenses. Adjustments for accruals, deferrals and other accounting requirements are made at year end. General Fund – The main source of revenue for the City is property taxes and these come in twice a year. Expenditures are at 46.7% of budget through the second quarter. Other governmental funds, enterprise funds and internal service funds – Utility revenue for second quarter will be booked in July 2019 and annual transfers between funds will be booked later in the year. The allocation for insurance (Risk Management Fund) was completed in June. Page 2 of 2 Discussion City Staff respectfully request the City Council review the quarterly updates for further discussion. Budget Impact None. Attachment Attachment A: Investment Portfolio Analysis Attachment B: General Fund Revenues and Expenditures Summary Attachment C: Other City Funds Revenues and Expenditures Summary CITY OF ARDEN HILLSSCHEDULE OF INVESTMENTSFOR THE MONTH ENDING JUNE 30, 2019InstitutionDescriptionTypeWells Fargo - SecWells Fargo SecuritiesMoney MarketWells Fargo - SecSimmons Bank/Pine BluffBrokered CDWells Fargo - SecDouglass Cnty NE ISDMunicipal SecuritiesWells Fargo - SecMilwaukee Cnty WIMunicipal SecuritiesWells Fargo - SecMet Council Mpls-St PaulMunicipal SecuritiesWells Fargo - SecMilwaukee Cnty WIMunicipal SecuritiesWells Fargo - SecOshkosh WI BAB Municipal SecuritiesWells Fargo - AdvWells Fargo AdvisorsMoney MarketWells Fargo - AdvBarclays BkBrokered CDWells Fargo - AdvWorlds Foremost BankBrokered CDWells Fargo - AdvState Bank of IndiaBrokered CDWells Fargo - AdvIberia BankBrokered CDWells Fargo - AdvHanmi BankBrokered CDRBCRBC Money MarketRBC WEALTHRBC Wealth Money MarketRBCComenity Cap BkBrokered CDRBCCapital One Natl AssocBrokered CDRBCCapital One Bk USA Brokered CDRBCGoldman Sachs BkBrokered CDRBC WEALTHIroquois Fed Sav & LoanBrokered CDRBCSecurity BankBrokered CDRBCOregon Sch Brds AssnMunicipal SecuritiesRBCFirstbank PR SanturceBrokered CDRBCRaymond James BankBrokered CDRBCNorthwestern Bank NABrokered CDRBCSallie Mae BkBrokered CDRBCFHLB Municipal SecuritiesRBCCity of NY, NY Tax GOMunicipal SecuritiesRBC WEALTHFHLM Municipal SecuritiesRBCCitibank Nat'l AssocBrokered CDRBCCapital One Natl Assn McLean VABrokered CDRBC WEALTHBank of Bluffs Brokered CDRBCMinneapolis Minn Tax GOMunicipal SecuritiesRBCJP Morgan Chase Brokered CDRBCCapital One Bk USA Brokered CDRBC WEALTHFed Farm Credit BankMunicipal SecuritiesRBC WEALTHMichigan City ISDMunicipal SecuritiesRBC WEALTHHawaii St GO Bds Municipal SecuritiesRBCFNMA Municipal SecuritiesRBCFNMA Municipal SecuritiesRBC WEALTHWells Fargo BkBrokered CDAffinity PlusMembership SavingsMoney MarketAffinity Plus60 Mo CD Brokered CDAffinity Plus60 Mo CD Brokered CDAffinity PlusWahoo CD Brokered CDPMA4M General Money MarketPMA4MP General Money MarketPMA4M PayrollMoney MarketPMA4M PIR FundMoney MarketPMA4M 2018A GO Bonds Money MarketPMATerm Series (369 days)Municipal SecuritiesTotal cash and investmentsUnadjustedMarket Value Deposits - Expenditures - Market Value Market Value Unrealized1/1/2019 Purchases Sales TransfersInterest6/30/2019 6/30/2019 gain / loss30,046.98$ 420,000.00$ -$ -$ 40,302.09$ 490,349.07$ 490,349.07$ -$ 149,950.50 - (150,000.00) - - (49.50) - 49.50 272,095.20 - (270,000.00) - - 2,095.20 - (2,095.20) 230,901.75 - - - - 230,901.75 228,174.75 (2,727.00) 146,952.00 - - - - 146,952.00 149,745.00 2,793.00 354,658.50 - - - - 354,658.50 352,023.00 (2,635.50) 591,504.50 - - - - 591,504.50 591,126.90 (377.60) 1,776,109.43 420,000.00 (420,000.00) - 40,302.09 1,816,411.52 1,811,418.72 (4,992.80) 8,248.40$ -$ -$ -$ 13,565.53$ 21,813.93$ 21,813.93$ -$ 149,535.00 - - - - 149,535.00 149,977.50 442.50 198,896.00 - - - - 198,896.00 199,802.00 906.00 239,436.00 - - - - 239,436.00 240,588.00 1,152.00 244,955.90 - - - - 244,955.90 246,496.95 1,541.05 238,615.20 - - - - 238,615.20 242,337.60 3,722.40 1,079,686.50 - - - 13,565.53 1,093,252.03 1,101,015.98 7,763.95 - 505,000.00 (571,422.12) - 66,422.12 - - - 14,488.76 - (22,024.09) - 7,535.33 0.00 0.00 0.00 246,213.69 - - - - 246,213.69 248,312.76 2,099.07 98,277.00 - - - - 98,277.00 99,601.00 1,324.00 98,952.00 - - - - 98,952.00 100,077.00 1,125.00 242,567.15 - - - - 242,567.15 245,325.85 2,758.70 240,923.10 - - - - 240,923.10 242,108.90 1,185.80 247,600.62 - - - - 247,600.62 251,392.89 3,792.27 319,790.85 - - - - 319,790.85 331,041.30 11,250.45 241,818.84 - - - - 241,818.84 248,800.80 6,981.96 - 246,000.00 - - - 246,000.00 250,361.58 4,361.58 247,640.46 - - - - 247,640.46 249,214.14 1,573.68 240,140.81 - - - - 240,140.81 247,674.31 7,533.50 369,108.30 - - - - 369,108.30 370,111.00 1,002.70 453,667.50 - - - - 453,667.50 465,340.50 11,673.00 89,486.10 - - - - 89,486.10 90,067.50 581.40 - 246,000.00 - - - 246,000.00 248,351.76 2,351.76 - 100,000.00 - - - 100,000.00 100,107.00 107.00 138,161.67 - - - - 138,161.67 141,104.34 2,942.67 552,079.00 - (550,000.00) - - 2,079.00 - (2,079.00) - 246,000.00 - - - 246,000.00 247,330.86 1,330.86 - 100,000.00 - - - 100,000.00 100,004.00 4.00 254,581.80 - (255,000.00) - - (418.20) - 418.20 261,642.50 - - - - 261,642.50 267,602.50 5,960.00 401,954.00 - - - - 401,954.00 417,991.00 16,037.00 98,306.00 - (100,000.00) - - (1,694.00) - 1,694.00 249,305.00 - (250,000.00) - - (695.00) - 695.00 143,403.00 - - - - 143,403.00 150,003.00 6,600.00 5,250,108.15 1,443,000.00 (1,748,446.21) - 73,957.45 5,018,619.39 5,111,923.99 93,304.60 383.44 - - - 1.88 385.32 385.32 - 108,546.65 - - - 1,071.23 109,617.88 109,617.88 - 275,950.22 - - - 2,723.31 278,673.53 278,673.53 - 25,491.93 - (25,492.42) - 0.49 0.00 - (0.00) 410,372.24 - (25,492.42) - 3,796.91 388,676.73 388,676.73 (0.00) 1,683,398.68 7,661,791.54 (7,103,654.30) - 12,045.53 2,253,581.45 2,253,581.45 - 501,066.33 - - - 5,485.98 506,552.31 506,552.31 - 2.57 592,608.22 (592,627.18) - 16.49 0.10 0.10 (0.00) - - - - - - - - 88.57 - (88.58) - 0.01 (0.00) (0.00) 0.00 - 350,000.00 - - - 350,000.00 350,000.00 - 2,184,556.15 8,604,399.76 (7,696,370.06) - 17,548.01 3,110,133.86 3,110,133.86 (0.00) 10,700,832.47$ 10,467,399.76$ (9,890,308.69)$ -$ 149,169.99$ 11,427,093.53$ 11,523,169.28$ 96,075.75$ CITY OF ARDEN HILLSSCHEDULE OF INVESTMENTSFOR THE MONTH ENDING JUNE 30, 2019UnadjustedMarket Value Market Value VarianceMaturity 6/30/2019 6/30/2019 6/30/2019Current 3,273,999.68$ 3,272,682.18$ (1,317.50)$ < 1 year 1,659,938.34 1,663,351.96 3,413.62 1-2 years 1,166,935.07 1,180,843.24 13,908.17 2-3 years 1,797,001.46 1,828,860.13 31,858.67 3-4 years 1,646,553.31 1,662,269.17 15,715.86 5+ years 1,882,665.67 1,915,162.60 32,496.93 11,427,093.53$ 11,523,169.28$ 96,075.75$ Weighted average Rate of return 2.82% 6/30/2019Average Maturity (years) 1.10 6/30/2019Market Value Investment Type 6/30/2019Money Market 3,272,682.18$ Brokered CD 4,637,263.65 Comml Paper - Municipal Securities 3,613,223.45 Checking - 11,523,169.28$ $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000Current < 1 year 1-2years2-3years3-4years5+ yearsMaturities29%40%0%31%0%Money MarketBrokered CDComml PaperMunicipal SecuritiesChecking ATTACHMENT B YTD YTD Annual Through % of Budget 6/30/2019 Budget REVENUES Taxes 3,919,750$ 1,632,000$ 41.6% Licenses and permits 443,020 524,483 118.4% Intergovernmental 153,220 48,983 32.0% Charges for services 615,100 336,136 54.6% Fines and forfeits 30,420 8,531 28.0% Special assessments 1,220 ‐ 0.0% Investment earnings 47,230 60,128 127.3% Miscellaneous 14,460 8,390 58.0% TOTAL REVENUES 5,224,420 2,618,650 50.12% EXPENDITURES Mayor & Council 68,760 48,316 70.3% Administration 326,810 152,000 46.5% Elections 23,000 13,449 58.5% Finance 181,740 97,079 53.4% TCAAP 171,190 34,025 19.9% Planning & Zoning 217,320 86,868 40.0% Government Buildings 202,810 90,000 44.4% Public Safety 1,242,250 517,308 41.6% Dispatch 68,500 21,404 31.2% Fire Protection 573,680 573,680 100.0% Emergency Management 3,910 2,719 69.5% Protective Inspections 333,610 144,358 43.3% Street Maintenance 719,300 233,703 32.5% Recreation 340,540 136,595 40.1% Park Maintenance 517,970 179,667 34.7% TOTAL EXPENDITURES 4,991,390 2,331,170 46.70% EXCESS REVENUES (EXPENDITURES) 233,030 287,480 123.4% OTHER FINANCING SOURCES (USES) EDA Fund transfers (120,000) ‐ 0.0% Equipment Fund transfers (50,000) ‐ 0.0% Public Safety Capital Fund transfers (50,000) ‐ 0.0% PIR Fund transfers (200,000) ‐ 0.0% TOTAL OTHER FINANCING SOURCES (USES) (420,000) ‐ 0.00% NET CHANGE IN FUND BALANCE (186,970)$ 287,480$ ‐153.76% Licenses & permits ‐ mechanical permit revenue is $83,250 more than budgeted. Mayor & Council ‐ annual dues payments are paid during the first quarter each year. Fire ‐ contract payment for entire year. CITY OF ARDEN HILLS STATEMENT OF REVENUES AND EXPENDITURES GENERAL FUND FOR THE SIX MONTHS ENDED JUNE 30, 2019 ATTACHMENT C NET FUND REVENUES EXPENDITURES CHANGE Cable TV Budget 108,000 172,770 (64,770) Actual 28,896 55,727 (26,831) % of Budget 26.8% 32.3% EDA General Budget 123,500 130,280 (6,780) Actual 9,574 29,440 (19,866) % of Budget 7.8% 22.6% EDA Revolving Budget ‐ ‐ ‐ Actual ‐ ‐ ‐ % of Budget N/A N/A TIF 3 Cottage Villas Budget 104,530 2,000 102,530 Actual 13,060 ‐ 13,060 % of Budget 12.5% 0.0% TIF 4 Pres Homes Budget 255,400 192,630 62,770 Actual 1,405 ‐ 1,405 % of Budget 0.6% 0.0% Equipment Bldg & Replacement Budget 360,000 525,000 (165,000) Actual 6,390 144,033 (137,643) % of Budget 1.8% 27.4% Park Budget ‐ ‐ ‐ Actual 650 ‐ 650 % of Budget N/A N/A PIR Budget 983,670 810,000 173,670 Actual 934,942 161,035 773,907 % of Budget 95.0% 19.9% Public Safety Capital Equipment Budget 74,000 73,450 550 Actual 16,054 5,393 10,661 % of Budget 21.7% 7.3% TCAAP Budget ‐ 15,000 (15,000) Actual ‐ 10,870 (10,870) % of Budget N/A 72.5% EDA, Equipment and Public Safety Capital Fund revenue consists mainly of transfers in from other funds which will be completed later this year. The PIR fund revenue includes special assessment prepay ($484,830), Bethel trail contribution ($100,000) and MSA street construction aid ($270,723). CITY OF ARDEN HILLS OTHER GOVERNMENTAL FUNDS BUDGET SUMMARY FOR THE SIX MONTHS ENDED JUNE 30, 2019 NET FUND REVENUES EXPENDITURES CHANGE Water Budget 2,384,550 2,796,020 (411,470) Actual 633,912 578,188 55,724 % of Budget 26.6% 20.7% Sanitary Sewer Budget 1,973,450 2,145,950 (172,500) Actual 612,608 764,882 (152,274) % of Budget 31.0% 35.6% Recycling Budget 158,280 173,030 (14,750) Actual 1,683 65,518 (63,834) % of Budget 1.1% 37.9% Surface Water Management Budget 863,570 879,960 (16,390) Actual 215,643 196,603 19,040 % of Budget 25.0% 22.3% Risk Management Budget ‐ 33,730 (33,730) Actual 156,418 132,299 24,119 % of Budget N/A 392.2% Engineering Budget 58,420 58,420 ‐ Actual 12,332 12,332 ‐ % of Budget 21.1% 21.1% Central Garage Budget 266,150 266,150 ‐ Actual 88,884 88,884 ‐ % of Budget 33.4% 33.4% Technology Budget 220,610 219,010 1,600 Actual 120,575 119,457 1,119 % of Budget 54.7% 54.5% Utility revenue for 2nd quarter will not be booked until July. Risk Mgmt ‐ Property and Work Comp insurance is paid in January for the year and was allocated to other funds in June. CITY OF ARDEN HILLS ENTERPRISE AND INTERNAL SERVICES FUNDS BUDGET SUMMARY FOR THE SIX MONTHS ENDED JUNE 30, 2019 Percent Received or Expended Actual Actual Variance ‐ Based on Annual Thru Thru Favorable Actuals Thru Budget 06/30/18 06/30/19 (Unfavorable) 06/30/19 REVENUES User charges 2,321,570$ 415,074$ 480,248$ 65,174$ 115.7 % Connection charges 5,250 19,320 123,215 103,895 637.8 Other 51,240 15,941 15,096 (845) 94.7 Interest earnings 6,490 (727) 15,353 16,080 ‐2112.7 TOTAL REVENUES 2,384,550 449,608 633,912 184,304 141.0 EXPENSES Personnel expenses 355,770 135,430 138,106 (2,676) 102.0 Supplies and materials 35,500 12,812 13,130 (318) 102.5 Other services and charges 303,220 123,625 124,737 (1,112) 100.9 Water purchases 1,100,000 190,087 190,779 (692) 100.4 Depreciation 260,020 ‐ ‐ ‐ N/A Capital expenses 562,500 543,907 29,842 514,065 5.5 Debt service 79,010 ‐ 81,594 (81,594) N/A TOTAL EXPENSES 2,696,020 1,005,861 578,188 427,673 57.5 Bond Proceeds ‐ ‐ ‐ ‐ N/A Transfers out 100,000 ‐ ‐ ‐ N/A EXCESS (DEFICIT) REVENUES OVER EXPENSES (411,470)$ (556,253)$ 55,724$ 611,977$ ‐10.0 % WATER FUND CITY OF ARDEN HILLS, MINNESOTA STATEMENT OF REVENUES AND EXPENSES BUDGET AND ACTUAL FOR THE SIX MONTHS ENDED JUNE 30, 2019 Q1 Q2 Q3 Q4 2017 ‐ 416,128.77 941,357.49 2,060,640.34 2018 ‐ 415,073.60 1,005,992.59 2,209,965.77 2019 825.53 480,247.98 $‐ $0.50 $1.00 $1.50 $2.00 $2.50 MillionsWater Sales Comparison Percent Received or Expended Actual Actual Variance ‐ Based on Annual Thru Thru Favorable Actuals Thru Budget 06/30/18 06/30/19 (Unfavorable) 06/30/19 REVENUES User charges 1,960,130$ 425,076$ 466,398$ 41,322$ 109.7 % Connection charges 5,250 19,320 74,265 54,945 384.4 Other 8,070 4,332 67,673 63,342 1562.3 Interest earnings ‐ ‐ 4,272 4,272 N/A TOTAL REVENUES 1,973,450 448,728 612,608 163,880 136.5 EXPENSES Personnel expenses 427,470 157,199 174,446 (17,247) 111.0 Supplies and materials 7,700 6,078 5,264 815 86.6 Other services and charges 322,810 99,982 128,141 (28,159) 128.2 Wastewater charges 761,720 459,350 444,339 15,011 96.7 Depreciation 175,460 ‐ ‐ ‐ N/A Capital expenses 312,500 210,446 ‐ 210,446 0.0 Debt service 12,290 ‐ 12,692 (12,692) N/A TOTAL EXPENSES 2,019,950 933,054 764,882 168,172 82.0 Bond Proceeds ‐ ‐ ‐ ‐ N/A Transfers out 126,000 ‐ ‐ ‐ N/A EXCESS (DEFICIT) REVENUES OVER EXPENSES (172,500)$ (484,327)$ (152,274)$ 332,052$ 31.4 % CITY OF ARDEN HILLS, MINNESOTA STATEMENT OF REVENUES AND EXPENSES BUDGET AND ACTUAL FOR THE SIX MONTHS ENDED JUNE 30, 2019 SEWER FUND Q1 Q2 Q3 Q4 2017 ‐ 422,738.43 853,332.28 1,717,655.93 2018 1,159.61 425,076.18 866,393.58 1,762,274.59 2019 1,324.73 466,397.81 $‐ $0.20 $0.40 $0.60 $0.80 $1.00 $1.20 $1.40 $1.60 $1.80 $2.00 MillionsSewer Sales Comparison Percent Received or Expended Actual Actual Variance ‐ Based on Annual Thru Thru Favorable Actuals Thru Budget 06/30/18 06/30/19 (Unfavorable) 06/30/19 REVENUES User charges 859,970$ 207,955$ 212,251$ 4,296$ 102.1 % Other 200 ‐ 1 1 N/A Interest earnings 3,400 498 3,390 2,892 680.2 TOTAL REVENUES 863,570 208,453 215,643 7,190 103.4 EXPENSES Personnel expenses 252,160 96,108 101,050 (4,942) 105.1 Supplies and materials 5,000 304 3,241 (2,937) 1066.1 Other services and charges 240,630 44,401 86,158 (41,757) 194.0 Depreciation 108,170 ‐ ‐ ‐ N/A Capital expenses 200,000 43,704 6,154 37,550 14.1 TOTAL EXPENSES 805,960 184,517 196,603 (12,086) 106.5 Transfers out 74,000 ‐ ‐ ‐ N/A EXCESS (DEFICIT) REVENUES OVER EXPENSES (16,390)$ 23,936$ 19,040$ (4,896)$ 79.5 % CITY OF ARDEN HILLS, MINNESOTA STATEMENT OF REVENUES AND EXPENSES BUDGET AND ACTUAL FOR THE SIX MONTHS ENDED JUNE 30, 2019 SURFACE WATER MANAGEMENT FUND Q1 Q2 Q3 Q4 2017 ‐ 208,529.17 409,566.08 834,764.87 2018 ‐ 207,954.55 418,488.47 838,927.49 2019 247.23 212,250.84 $‐ $100 $200 $300 $400 $500 $600 $700 $800 $900 ThousandsSurface Water Fees Comparison CONSENT ITEM – 6C MEMORANDUM DATE: July 22, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director SUBJECT: Transfer Fund Balance from General Fund to PIR Fund Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion to transfer $300,000 from the General Fund to the Capital Improvement (PIR) Fund and authorizing the Finance Director to complete all corresponding budget adjustments. Background In 2014, the Council adopted a revised Fund Balance Policy which directs the Finance Director to bring a request to the City Council to transfer any excess funds over 50% of fund balance in the General Fund to the PIR Fund once the final audit is completed. Discussion The amount available based on the 2018 audit is just over $300,000. Our preliminary review of the 2020-2024 Capital Improvement Plan shows that the PIR Fund has a need for this transfer. The intent of the policy is to utilize the funds for one-time, non-operating items. This goal is accomplished by transferring the funds to any capital fund. Budget Impact Increase in transfers out of the General Fund and transfers in to the PIR Fund. DATE: July 22, 2019 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Authorization to Appoint Associate Planner Budgeted Amount: Actual Amount: Funding Source: N/A $33,130 (Aug-Dec) Salary Split Council Should Consider The Council should consider appointing Joseph Hartmann as the Associate Planner at Grade 11 Step 1 on the compensation scale with all other normal City provided benefits. Background The City Council authorized staff to post for an Associate Planner at their May 22, 2019 City Council meeting. City Staff posted for the position and received 29 applications, and brought 6 candidates forward for interviews. Following a second round, Staff identified Joseph Hartmann as the best candidate for the position. Budget Impact While the position was not budgeted in 2019, the addition will not negatively impact the budget as the Community Development Director position will continue to remain vacant. The memo from the May 20, 2019 work session is attached, it outlines the background and budget impacts of the position. Attachment Attachment A: Community Development Staffing Memo May 20, 2019 Worksession CONSENT ITEM –6D MEMORANDUM Page 1 of 2 MEMORANDUM DATE: May 20, 2019 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Community Development Staffing Budgeted Amount: Actual Amount: Funding Source: $235,230 $225,590 Various Background The Community Development Department currently has a vacancy for a Community Development Director, and from a planning perspective, currently is only staffed by the City Planner, Mike Mrosla, with assistance by Bolton and Menk on an as needed basis (typically, limited hours Tuesdays and Thursdays and select Wednesdays). Previously, this department also had an Associate Planner to assist the department. The Personnel Committee discussed the current makeup of the department, and agreed that additional support would benefit the department. One recommendation the Personnel Committee discussed is to upgrade the current City Planner position, Mike Mrosla, to a combination of a Community Development Manager/City Planner and hire an Associate Planner that would report to the Community Development Manager/City Planner. The Community Development Manager/City Planner would be responsible for the planning, economic development, recycling and other Community Development functions, but would hand day-to-day activities and minor planning cases to the Associate Planner. This would allow the Community Development Manager/City Planner to focus on larger more complex cases and economic development within the City. The City would still retain Bolton and Menk on an as-needed basis to assist, however, it is anticipated this would mostly entail guidance and mentorship to the Community Development Manager/City Planner when applicable, and would not be needed for day-to-day activities. During this time, the Building Official and Building Inspector would report to the City Page 2 of 2 Administrator. This allows the flexibility of future growth for the City Planner, and to ensure a smooth planning function for the City. It is recommended the Associate Planner be brought in at Grade 11 ($57,873 to $73,312). It is recommended the Community Development Manager/City Planner range be Grade 16 ($77,447 to $98,108). Taking into account the vacant Community Development Director position (currently budgeted at $110,047), upgrading the City Planner and hiring an Associate Planner but leaving the Community Development Director vacant leads to a net savings for the City of approximately $10,000 (i.e. this does not adversely affect the budget). A breakdown of the budget impact is below - note the below table includes both salary and benefits. TOTAL Current Budget for CD*Difference General Fund 85%92,750 90%76,210 100%31,800 200,760 216,710 (15,950) EDA 15%16,370 5%4,230 0%- 20,600 13,520 7,080 Recycling 0%- 5%4,230 0%- 4,230 5,000 (770) Total 225,600 235,230 (9,640) *the current budgeted column represents the current budget and allocation for the CD Director and City Planner CD Manager Associate Planner Contract Services 109,120 84,670 31,800 If the Council is supportive of this, staff will prepare agendas items to be added to the May 22nd meeting as bench handouts for upgrading the City Planner position and posting for the Associate Planner position. Attachments Attachment A: Community Development Manager/City Planner Job Description and City Planner Job Description Attachment B: Updated Associate Planner and Previous Associate Planner Job Description City of Arden Hills City Council Meeting for July 22, 2019 P:\Planning\Planning Cases\2018\PC 18-014 - Mounds View School District - 1900 & 1901 Lake Valentine Road Page 1 of 1 CONSENT AGENDA – 6E MEMORANDUM DATE: July 22, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Mike Mrosla, City Planner Jane Kansier, AICP, Planning Consultant SUBECT: Planning Case #18-014 Applicant: Mounds View Public Schools Property Location: 1900 and 1901 Lake Valentine Road Request: Extend Deadline for Execution of PUD Development Agreement Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council shall consider: Extending the deadline for execution of PUD Development Agreement for Mounds View High School. Background The City Council approved the Master and Final Planned Unit Development for Mounds View High School on May 22, 2019, subject to several conditions. One of the conditions stated: 22. A Planned Unit Development Agreement shall be fully executed prior to July 31, 2019. One of the issues to be addressed in the PUD Agreement is the design and delivery of the pedestrian improvements to Lake Valentine Road. Staff has been working with WSB to develop a scope of work for this project. The City Council will likely be asked to review and approve the scope at one of their meetings in August. Once approved, we can move forward with completing the PUD Agreement. Coordinating the details for the Agreement is taking longer than originally anticipated. As a result, staff is requesting the City Council extend the date for execution of the Development Agreement to September 30, 2019. This will allow time to complete the scope of work for the pedestrian improvements, and finalize the remaining details of the agreement. The Applicant has agreed to this extension. Page 1 of 1 CONSENT ITEM – 6F MEMORANDUM DATE: July 22, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, City Clerk SUBJECT: Cancellation of the August 12, 2019 Regular City Council Meeting Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider Approval of cancellation of the August 12, 2019, regular City Council meeting. Background City Council has traditionally cancelled a meeting if there are no items requiring timely action by the Council. Staff has confirmed there are no items requiring action at this time and recommends consideration of cancellation of the above-referenced meeting. Page 1 of 1 CONSENT ITEM – 6G MEMORANDUM DATE: July 22, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Sue Polka, P.E. SUBJECT: Sewer Line Ownership, Operation, and Maintenance Agreement Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Approving the Sewer Line Ownership, Operation, and Maintenance Agreement between the City of Arden Hills, the City of Mounds View, and Ramsey County (Attachment A) and authorizing the City Administrator to make minor amendments upon receipt of the City of Mounds View’s proposed revisions. Background In 1994, Mounds View, Arden Hills, and the US Department of the Army entered into a Sanitary Sewer Connection and Use Agreement for Army usage of a Mounds View owned sanitary sewer interceptor located on a common border between Mounds View and Arden Hills. The sanitary sewer runs from the TCAAP property, under 35W to a metering station located at the park and ride along County Road H. The original agreement is included as an exhibit in Attachment A. Due to acquisition of the TCAAP property by Ramsey County, it is necessary to amend the agreement to remove the Army and include Ramsey County as a party to the agreement. Discussion With future development of the TCAAP site within the City of Arden Hills, the agreement is necessary to outline responsibilities for use and operation of the sanitary sewer line through the City of Mounds View including the following: • Arden Hills will be responsible for the existing meter located in Mounds View which meters flow into the Metropolitan Council interceptor. The cities are in discussion with the Metropolitan Council for them to take over ownership of the metering station. Page 2 of 2 • The Agreement outlines fees that Arden Hills will be responsible to pay Mounds View for the use of the system. • The Agreement outlines the transfer of ownership of the sanitary sewer to the City of Arden Hills. • All operations and maintenance costs will be at the City of Arden Hill’s expense. Budget Impact At such time the agreement is executed by all parties, the City of Arden Hills will be responsible for the operation and maintenance of the sanitary sewer line. All flows into the system will be metered and billed appropriately to system users. Attachments Attachment A: Sewer Line Ownership, Operation, and Maintenance Agreement SEWER LINE OWNERSHIP, OPERATION, AND MAINTENANCE AGREEMENT THIS AGREEMENT is made on this _ day of , 2019, by and between the City of Mounds View, a Minnesota municipal corporation ("Mounds View"); the City of Arden Hills, a Minnesota municipal corporation ("Arden Hills"); and Ramsey County, a political subdivision of the State of Minnesota ("Ramsey County"). Recitals A. Ramsey County is the current owner of a portion of the real estate commonly known as the Twin Cities Army Ammunition Plant located in the City of Arden Hills (the "Subject Property"). B. Ramsey County and Arden Hills are undertaking actions related to the redevelopment of the Subject Property pursuant to the project commonly known as Rice Creek Commons (the "Redevelopment Project"). C. The City of Mounds View, the City of Arden Hills, and the United States Department of the Army previously entered into an agreement dated June 1St, 1994, for the construction, maintenance, and operation of an 18 -inch gravity sanitary sewer line (the "Sewer") which originated on the Subject Property and ran to and discharged in a sanitary sewer interceptor owned, operated, and located within Mounds View. A copy of this agreement is attached hereto as Exhibit A. D. The Subject Property has been purchased and is now owned by Ramsey County and the County, in conjunction with the City of Arden Hills, is seeking to redevelop the Subject Property. Continued and updated or expanded sanitary sewer service is necessary for the redevelopment of the Subject Property, and the parties hereto desire to enter into this Agreement to establish the continued use and maintenance of the previously installed Sewer which connects to sanitary sewer infrastructure in Mounds View. Arden Hills desires to assume ownership of the Sewer as part of the redevelopment of the Subject Property and hereby desires to enter into this Agreement with Mounds View. Aereement NOW, THEREFORE, in consideration of the premises and their mutual promises, the parties hereto hereby agree as follows: 1. Continued Use. The City of Mounds View hereby agrees to allow Arden Hills to continue its use and operation of the Sewer. Such continued use shall include the right of Arden Hills to discharge up to 1,607 gallons per minute through the Mounds View sanitary sewer system, pursuant to the terms of this Agreement. 2. Metering. Arden Hills shall be solely responsible for replacing and maintaining the totalization meter previously installed upon the Sewer to read the amount of flow. Upon written notice by the Mounds View City Engineer that such meter is not functioning properly, Arden Hills shall repair or replace such meter within 72 hours. Failure to ensure an operational meter shall be a default under this Agreement. Arden Hills and Mounds View can jointly request the Metropolitan Council Environmental Services (MCES) to take over the metering station. Once accepted, MCES would own and operate the meter stations and provide treatment billing from this meter station for both Arden Hill and Mounds View. 3. Use Charges. Arden Hills hereby agrees to pay Mounds View for use of Mounds View's sanitary sewer system. The parties expressly acknowledge that Arden Hills' continued use of Mounds View's infrastructure creates a unique and significant burden on that system. The current rate to be paid by Arden Hills is $43.00 per 73,000 gallons to be discharged through Mounds View's sanitary sewer system as calculated by the totalization meter. The parties expressly acknowledge that this amount may be subject to future adjustment. If Mounds View desires to make such adjustments, it must notify Arden Hills, in writing, at least 90 days prior to imposing any adjustments. This payment shall constitute full compensation to Mounds View for the operation, maintenance, and depreciation of Mounds View's sanitary sewer infrastructure pursuant to this Agreement. 4. Compliance with Re ulatiflns. Arden Hills shall be solely responsible for ensuring that it complies with all regulations of Mounds View, including ensuring that the Sewer remains in good and working condition. 5. Ownership: No Warranty. The parties expressly acknowledge that the Sewer be the personal property of Arden Hills. Arden Hills shall insure the sewer line to the point of connection (Mounds View MH -38). Mounds View shall incur no financial or other obligation for the maintenance, repair, or operation of the Sewer. Mounds View also provides no warranty that the Sewer shall be sufficient for its intended purpose, nor that the Sewer's connection to Mounds View's infrastructure shall be capable of handling any increase in flow. 6. Indemnification of City. Each party is responsible for its own acts and omissions and the results thereof to the extent authorized by law. Minnesota Statutes Chapter 466 and other applicable law govern the parties' liability. To the full extent permitted by law, this Agreement is intended to be and shall be construed as a "cooperative activity" and it is the intent of the parties that they shall be deemed a "single governmental unit" for the purposes of liability, all as set forth in Minnesota Statutes, Section 471.59, Subd. la (a); provided further that for purposes of that statute, each party to this Agreement expressly declines responsibility for the acts or omissions of the other party. In addition to the foregoing, northing herein shall be construed to waive or limit any immunity from, or limitation on, liability available to either party, whether set forth in Minnesota Statutes, Chapter 466 or otherwise. 7. Removal. Mounds View shall incur no obligation to remove the Sewer. At such time as Arden Hills may remove or abandon the Sewer, it shall be solely responsible for removing same, and it shall further reimburse Mounds View for all of Mounds View's actual costs in disconnecting the Sewer from the Mounds View's infrastructure and capping such connection. 2 8. Term. This Agreement shall commence on the date and year first above written and shall continue in full force and effect until terminated as provided below. 9. Transfer of Ownership. Arden Hills assumes ownership of the Sewer as part of the redevelopment of the Subject Property. 10. Termination. This Agreement may be terminated in the following manner: a. By mutual written consent by the parties; b. Upon 90 days' written notice by Mounds View, except that in the event of a leak or other emergency, without notice, and; C. Upon 90 days' written notice by Arden Hills upon a finding an alternate method of serving Rice Creek Commons with sanitary sewer and finding the Sewer is no longer necessary. 11. Reportin& BiflipZ and Payment. MCES shall prepare billing to be delivered to Arden Hills. The City of Arden Hills shall remit payment to MCES. MCES will deduct the same flow amount from MCES billing to the City of Mounds View. The Mounds View City Engineer shall prepare quarterly use charge flow reports based on MCES billing data and use charge billing to be delivered to Arden Hills. The City of Arden Hills shall remit payment to the City of Mounds View within 30 days of receipt of the billing. 12. Governing Law. This Agreement shall be interpreted in accordance with and be governed by the laws of Minnesota. 13. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall constitute one and the same instrument. 14. Amendment. This Agreement may be amended by the parties hereto only by written instrument executed in accordance with the same procedures and formality followed for the execution of this Agreement. 15. Merger. This Agreement is the final expression of the agreement of the parties and the complete and exclusive statement of the terms agreed upon and shall supersede all prior negotiations, understandings, or agreements. There are not representations, warranties, or stipulations either oral or written not contained herein. 16. Severability. The provisions of this Agreement shall be deemed severable. If any part of this Agreement is rendered void, invalid, or unenforceable, such rendering shall not affect the validity and enforceability of the remainder of this Agreement unless the part or parts which are void, invalid, or otherwise unenforceable shall substantially impair the value of the entire Agreement with respect to either city. 3 IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed in their names and behalves and on or as of the date and year first above written. CITY OF ARDEN HILLS David Grant, Mayor David Perrault, City Administrator CITY OF MOUNDS VIEW Carol A. Mueller, Mayor Nyle Zikmund, City Administrator RAMSEY COUNTY Ryan T. O'Connor, County Manager Ted Schoenecker, Public Works Director Ramsey County Attorney 11 EXHIBIT A Prior Agreement [TO BE INSERTED] A-1 SANITARY SEWER CONNECTION AND USE AGREEMENT MOUNDS VIEW-ARDEN HU LS -U.S. DEPARTMENT OF THE ARMY T 1. This Agreement is dated the day of , 19 ,and is entered ;into by -arid .between the City of Mounds -View, a statutory pi under the la sof the State of Minnesota (herein "Mounds View"); the City of Arden Hills, statutory city under the laws of the State . of -Minnesota—(her-ein—"Arden--Hflis"); and- the U. S:—Department-of tha-_Army- (herein --the — RECITA-U 2. The Army owns and operates the Twin Cities Army Ammunition Plant- (herein "TCAAP") located within Arden Hills. The Army wishes to comstruct, operate and, maintain a gravity sanitary sewer system and appurtenances (herein the. "Project") which extends from TCAAP to the intersection of County Road H and U.S. Highway. 10 in Mounds View, where it will discharge into a sanitary intercepter owned by Mounds View. The route of the Project crosses a common border between Mounds View and Arden Hills (herein the "-Project Site"). The Project and Project Site are illustrated on Exhibit A, attached. Sanitary sewage will. flow from TCAAP, through the Project, and discharge into the sanitary interceptor owned and operated by Mounds View. Arden Hills is willing to allow the e�tension of the Mounds.View sanitary sewer. system within the borders of Arden Hills; and Moulds View is willing to. accept the sanitary sewage from the Project pursuant to the terms and conditions of this Agreement. TERMS AND C ND TI N 3. In consideration of the mutual undertakings herein expressed, the parties :agree as.. follows: 3.1 CONSTRUCTION -OF &0 CT: The Army, at its sole cost,. shall construct.the Project and all appurtenances thereto. If Arden Hills elects- to have additional. flow capacity constructed at the time the Project is constructed, Arden Hills shall be solely responsible for additional costs associated with the construction of the additional capacity. The Mounds View and Arden Hills .Engineers shall. be allowed to review proposed plans and specifications for the Project. The connection to the Mounds View sanitary sewer system shall be made according to plans and specifications that have been approved by the Mounds View Engineer as evidenced by the issuance of a Mounds View sapitary sewer permit. 3.2 PERMITS: The Army shall authorizations as necessary in from the State of Minnesota, Control Commission. be responsible for obtaining. all permits and::. order to construct tiie Project including permits Ramsey County, and the Metropolitan Waste . . 3.3 INSPECTION: The Engineers for Mounds View . and Arden Hills shall'. -be . : allowed to inspect the Project at all reasonable times during the teriod of construction and thereafter upon notice to the Army. 3.4 AC UISITION OF EASEMENTS AND RESTORATIO : At, its sole cost, the Army shall acquire whatever permits or temporary construction easements are necessary in order to construct the Project and shall be responsible for restoration. . of easement areas as required by the appropriate unit of government, 3.5 PERMITTED FLOW: Except in the event of an emergency as determined in the sole discretion of the Mounds View Engineer, the Army shall be allowed .to discharge sewage from the Project through the Mounds View sanitary sewer ; system at a rate not to exceed 1,000 gallons per minute. 3.6 CONNECTIQ ND USE CHARQ Subject to availability of funds, die.. Army shall pay to Mounds View Connection Permit/Inspection charges as well - as use charges. The Army understands that the use charges may be adjusted from tithe to time in compliance with the Mounds View regulations and that such adjusted charges and the payment thereof shall be applicable to the Project Site. The Army shall pay Mounds View monthly billings for the volume of sewage metered at the standard city rate for industrial/commercial users within the city. ; This rate is currently $43.00173,006 gallons and subject to future adjustment.: This payment shall be full compensation to Mounds View for the operation,.,,,. maintenance, and depreciation of the joint sewer line after the connection.point..,:, t': 3.7 METERING DEV1ICl: The totalization meter shall permit the Mounds Engineer to read the amount of flow by access to the Metering Station Totaliza- tion Meter. The Army shall construct at its cost a sewage meter station subject to the approval of Mounds View. The Army shall maintain the sewage meter station at its cost. This shall include periodic calibration of measured flow rates by an independent testing laboratory. Mounds View shall read the meter and submit billings to the Army. 3,8 COMPLIANCE WITH MOUNDS VIEW REGULATIONS: Army shall comply with all Mounds View regulations relating to the use, operation, inspection ,or repair of the Mounds View sanitary sewer system, The Army .shall be solely responsible for the operation, maintenance, and depreciation of its system upstream of the connection to the Mounds View sanitary sewer at the northwest corner of County Road. H and Trunk Highway la. 3.9 INDEMNIFICATION: Subject to availability of funds, the Army. hereby agrees to indemnify and hold harmless Mounds View and Arden Hills for any damages, of whatever kind or nature, caused in connecting to or in using the Mounds View sanitary sewer system for the flow of sewage from the Project Site except to the extent that such claims arise from the negligence or otherwise wrongful acts or omissions of the City of Mounds View. 2 3.10 INSURANCE AND F A C : Prior to the construction •of .the :. - Project, Army shall require that its contractor provide Mounds View and Virden Hills with an insurance certificate; acceptable to each City's attorney, which shall indicate as a minimum: A. That Mounds View and Arden Hills have each been named ..as::additioilif:..; insured parties on the Army contractor policy'. B. -That---the-Army-contractor will-have,—in forces during constructions --the- -- following minimum insurance coverage for public bodily irljury, property damage; 1. Public Bodily Injury: $250, 000 for each person, $600, 000 total: . injuries for one occurrence. 2. Property Damage: $100, 000 for one occurrence; 1200,006- foul damages duringthe policy period, $100, 000 automobile damga e, for each occurrence. C. That the insurance policies, may not be terminated without at least ten days - written notice to each of the insured parties. D. That the Army shall provide Mounds View and Arden Hills with:capias` -? -. of its contractor's payment and performance bond. 3:11VAIL IL T a N H F C LI I If Arden -Hills extends own sanitary sewer system to the Project Site, the following terms and• conditions shall apply A. At its costs, and subject to availability of funds, the Army shall disconnect ;•.: , the Project from the Mounds View sanitary sewer system according,Jo ..: plans and specifications approved by the Mounds View Engineer. B. At its costs, and subject to availability of funds, the Army shall connect the Project to the Arden Hills sanitary sewer system according to -.plans and specifications approved by the Arden Hills Engineer. C. All other terms and conditions of this Agreement shall remain In force and govern the ongoing relationship between Arden. Hills and the Army provided that the term Arden Hills shall by substituted wherever the term Mounds View now appears in the Agreement except where such substitution would obviously be unnecessary. D.: In lieu of compliance with the provisions of Section 3.11 and its. subdivisions A through D, Arden Hills and the Army may-eriter into a mutually acceptable agreement for the connection to and use of the Arden - Hills sanitary sewer system. 3 3.12 EFFECTIVE DATE: This Agreement shall become effective upon its execution: by each of the parties. Each party shall provide the other parties with a certified copy of the party's action authorizing execution of the Agreement. . This Agreement shall continue until terminated as hereinafter provided. 3.13 TERMINATION: This Agreement may be terminated in the following manner: A. By mutual consent- of the parties. B. By the Army upon thirty days written notice to Mounds View and: Arden : . Hills that it intends to disconnect from the Mounds View sanitary sewer system. The Army shall disconnect at its own costs and 'in accordance with the directions of the Mounds View Engineer. The Army's payment obligation shall continue up to and including the date of disconnections C. By Arden Hills upon thirty days written notice to Mounds View and the Army, if it extends its sanitary sewer system so that it is availableao the Project Site. Any termination of the Agreement in this manner shall not rescind the provisions of Section 3.11 and its subdivisions which : shall survive the termination and shall govern the relationship between the Army and Arden Hills for the connection to and use of the Arden Hills sanitary sewer system.. D. By Mounds View if the Army violates the terms of this Agreement and such violation is not corrected or resolved within ten working days after Army receives written notice of such violation from Mounds View; or, if the continued use of the Mounds View sanitary sewer system by the Army pursuant to the terms of this Agreement will cause damage to the Mounds View sanitary sewer system, ordinary wear and tear excluded. E. By Mounds View immediately upon receipt of notice from .the Army that funds are no longer available to finance the Army's obligations pursuant to the terms of this Agreement. 3.14 COST REIMBURSEMENT: The Army shall reimburse Mounds View and Arden Hills for all costs incurred related to the implementation of this Agreement, including but not limited to administrative, legal and engineering and the review and implementation of the terms of this Agreement provided that such amount shall not exceed $1,500, 3.15 iVIISC LL NEOUS: Nothing herein shall be construed as approval by Mounds View or Arden Hills for past, present or future Army policies regarding. the use and occupation of TCAAP, and Army hereby indemnifies and holds harmless Mounds View and Arden Hill's for any damage claims resulting therefrom. 4 3.16 FLOW REPORTS: Mounds View shall provide the Arden Hills Administrator with quarterly flow reports which record, in one thousand gallon increments. the volume of water flow from TCAAP through the Mounds View sanitary sewer system. The reports shall be sent out concurrent with the Army's quarterly billing statements. 'L 3.17 CONSENT: Arden Hills hereby consents to the extension of the. Mounds Vi0w... sanitary sewer system to the TCAAP Property as described in this. Agreerneni.- 3.18 AMENDMENTS: This Agreement shall be amended by the parties as necessary to facilitate the transfer of ownership of the interceptor system at such time as the :. Metropolitan Waste Control Commission consents to such a transfer. IN WITNESS WHEREOF, the parties have hereunto caused this Agreement to be executed. Dated: 1 4 r1l I �—,y 0 MF 4 wto;'! Eme, f -- d: \Wp5 I WooWnsewer. mv --- Dated::'' G -'` By: Its: Pursuant to authority granted by its City APPROVED AS TO FORM: ttv fo Mounds View Orduno on the ^ day of , 19,E CITY OF EN HI Dated: _ _ �'� J` T'� By: Thomas Sather Its: Mayor Dated: l"- 9f By: - Dorothy Perso Its: Administrator Pursuant to authority granted by its City Council on the�'day of APPROVED AS TO FORM: Att %;;y for Arden Hills Dated:2 U.S By: Its: d:1Wp5IWooWnsewer.mv 6 Exhibit A GENERAL DESCRIPTION OF RESTRICTED PROPERTY [Insert a narrative or graphic description of the Restricted Property., It need not be a legal description.] City of Arden Hills City Council Meeting for July 22, 2019 P:\Planning\Planning Cases\2019\19-002 – Summit Development Page 1 of 8 PUBLIC HEARING – 8A MEMORANDUM DATE: July 22, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Mike Mrosla, Community Development Manager/City Planner SUBJECT: Planning Case # 19-002 – Public Hearing Required Applicant: Summit Development Property Location:1718, 1720, 1722 Parkshore Drive and 4177 Old Highway 10 Request: Site Plan Review, Final Planned Unit Development, Rezoning, Comprehensive Plan, Preliminary and Conditional Use Permit, Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider the Following: Hold the required public hearing for Planning Case 19-002 for Site Plan Review, Final Planned Unit Development, Rezoning, Comprehensive Plan, Conditional Use Permit and Preliminary Plat for Summit Development. The City Council will be asked to make a formal decision regarding the application under Agenda Item 9A. Background Summit Development has submitted an application for Site Plan Review, Final Planned Unit Development, Rezoning, Comprehensive Plan, Conditional Use Permit, Preliminary Plat and Vacation of Existing Easements. The Applicant is requesting to construct a three (3) story, 120- unit senior housing building which will include independent living, assisted living, memory care and skilled nursing. The property is located at 1718 Parkshore Drive. The property is zoned R -1, Single Family Residential District and is guided as Medium Density Residential on the Land Use Plan. 1. Existing Site Conditions: The proposed development site is approximately 5.32 acres in size and is comprised of four separate properties: 1718, 1720, and 1722 Parkshore Drive and 4177 Old Highway 10. The properties are currently vacant. The City owns an approximately 4-acre parcel of land that borders the site on the west and extends north to the south side of Round Lake. This property is identified City of Arden Hills City Council Meeting for July 22, 2019 P:\Planning\Planning Cases\2019\19-002 – Summit Development Page 2 of 8 in the 2040 Comprehensive Plan as being part of the Arden Hills parks system, but it has not yet been developed by the City to include recreational amenities. In 1989, the City approved a Final Plat and Planned Unit Development for this site that would have allowed for the construction of four stand-alone apartment buildings, one on each of the four lots. Each building would have included 16 units for a total of 64 units. The developer was required to dedicate 10 percent of land area to fulfill park dedication requirements. The developer dedicated 26,100 square feet or .774 acres as park on the final plat. The final plat was recorded, but the developer did not move forward with construction due to financial constraints. The PUD expired in January 1992. 2. Previous City Council Review On August 21, 2017, the City Council reviewed a concept plan submitted by Pulte Homes that included 59 attached townhome units. The concept plan showed 11 separate buildings on the subject site. Each of the stand-alone buildings would have four to six individual units as shown below. Units would range in size from 1,580 to 2,500 gross square feet. In order to address stormwater management, two collection ponds are proposed. The larger of the two ponds would have a surface area of 15,200 square feet and was shown located on the adjacent City-owned park property. However, Pulte Homes didn’t move forward with the project. The City Council discussed the Summit Hills concept plans at workshops on September 17, 2018, and on December 17, 2018. At both meetings, the Council members expressed a need for senior housing options, and for additional amenities as part of this development. Minutes from these meetings are included as Attachments F and G. City of Arden Hills City Council Meeting for July 22, 2019 P:\Planning\Planning Cases\2019\19-002 – Summit Development Page 3 of 8 Plan Evaluation A full evaluation of the proposal was presented to the Planning Commission on July 10, 2019. The memo to the Planning Commission on this case is provided in Attachment H. Draft minutes from the July 10, 2019 meeting are included in Attachment I. Discussion: A PUD proposal shall identify any requested modifications from the applicable zoning requirements as well as the reasons why the modifications would be in the public interest and would be consistent with the purpose of the R-4 District. Modifications to these requirements may be granted by the City without a variance through the PUD process. Lot Size, Building Coverage, and Landscaping – Flexibility Requested The minimum lot size in the R-4 District is 3,630 square feet per unit, or 435,600 square feet (10 acres). The total lot area of the subject property is 9.34 acres. The plat includes Outlot A, which is the City park land, Lot 1, the site of the proposed building, and Outlot B, also owned by the Applicant. The calculations in this section are based on the combined area of Lot 1 and Outlot B, which is 240,015.6 square feet, or 5.51 acres. The Zoning Code requirements for properties in the R-4 District allows a maximum building footprint of 25% and requires a minimum landscaped lot area of 65 percent. Landscaping is defined as all plantings, including trees, grass, and shrubs. The table below identifies the proposed percentages. Proposed Master PUD (Sq. Ft.) Proposed Master PUD (PCT) Permitted (R-4 District) Structure Coverage 39,089 sq. ft. 16.3% Max. of 25% Landscape Coverage 95,002 sq. ft. 39.6% Min. of 65% Total area within Master PUD: 5.51 acres Flexibility is requested for the minimum lot size and landscape coverage. Height – Flexibility Requested Section 1305.04 of the City Code defines building height as “the vertical distance from the average elevation of the grade along a face of a building to the highest point of the roof surface of f lat roofs, the deck line of mansard roofs, or the average height between the eaves and the highest ridge of gable, hip, or gambrel roofs.” These measurements are illustrated in the drawing below. City of Arden Hills City Council Meeting for July 22, 2019 P:\Planning\Planning Cases\2019\19-002 – Summit Development Page 4 of 8 The proposed building has a gable roof, with a height of 39 feet. Maximum height in the R -4 district is 35 feet. For comparison, City Staff reviewed the building heights of other senior and multifamily buildings located in the City. While the proposed buil ding is taller than district standards, it is shorter than other senior and multifamily buildings within the community. Top of roofline height Summit Development 46 ft. Johanna Shores Senior Living 56 ft. McKnight Center Memory Care 50 ft. Cottage Villas of Arden Hills (Senior) 50 ft. Arden Flats Apartments 55 ft. Flexibility is requested from the maximum height of 35 feet. Tree Mitigation – Does Not Meet Requirements, Flexibility is not Recommended The existing site has 2,349 caliper inches of significant trees. The Applicant is proposing to remove 1,042 caliper inches. The removal of 1,042 caliper inches requires replacement at one caliper inch per every two caliper inches lost or 521 caliper inches. The applicant is proposing to plant 124 trees, with a total of 357 caliper inches. A condition of approval includes the need to plant additional trees to meet the minimum replacement requirements. The Applicant has indicated they will plant all required trees Parking Requirements – Flexibly Requested Parking requirements for senior living facilities are unique as not all tenants own vehicles. The intention is to regulate senior independent, staff and visitor parking. The rational for this is memory care and assisted living residents generally do not have vehicles; therefore, the parking demand for those uses will only need to support staff and visitor parking. The zoning ordinance is silent on the matter of parking counts for multi-family senior living. The zoning ordinance does require 1.1 parking stalls for every 1-bedroom dwelling unit and two (2) stalls for 2-or more bedroom dwelling units within a multi-family development. The proposed project would require 146 stalls as shown in the table below. City of Arden Hills City Council Meeting for July 22, 2019 P:\Planning\Planning Cases\2019\19-002 – Summit Development Page 5 of 8 Units Unit Counts Required Stalls Number of Stalls Provided Parking Deficiency 1-bedroom units (1.1 parking stalls) 105 115.5 102 -143 2 or more bedrooms (2 parking stalls) 15 30 Total 120 145.5 However, the TCAAP Redevelopment Code (TRC) does have parking requirements for residential senior independent living, assisted, memory care, or skilled nursing uses. The ordinance requires one (1) stalls per unit for senior independent living units; 0.75 stalls per unit for assisted living, memory care and skilled nursing units. If applied to this development, the total number of stalls required in 106. Units Unit Counts Required Stalls Number of Stalls Provided Parking Deficiency Independent living units (1 parking stalls) 61 61 102 -4 Assisted, memory care, or skilled nursing units (.75 parking stalls) 59 44.25 Total 120 105.25 The ordinance provides a provision for the City Council, after recommendation by Planning Commission, to establish alternate parking requirements for uses not specifically noted. Staff recommends utilizing the TRC parking requirements for residential senior independent living, assisted, memory care, or skilled nursing uses as the required parking meets the demands of the proposed use more adequately than the multi-family requirements. The proposed 102 parking stalls should adequately support the proposed use. The maximum shift size is 20 employees and that allots 82 stalls for residents and visitors. In addition, Walker Methodist is currently proposing shuttle services for residents. Density – Flexibility Requested The R-4 district requires a minimum lot area of 3,630 square feet per unit for multi-family dwellings, which equals 12 units per acre. The High Density Residential designation in the 2040 Comprehensive Plan also calls for a density range of 9 -12 units per acre. The proposed development includes a total of 120 units, consisting of 61 independent living units, 30 assisted living units, 24 memory care units and five (5) skilled nursing care units. The 120 units are located on 5.51 acres, with a proposed density of 21.78 units per acre. In some ordinances, assisted living, memory care and skilled nursery units are often considered less than 1 unit because of the type of use and occupants. If we apply the parking ratio for density purposes (.75) the total number of units is 105.25 or 19.1 units per acre. City of Arden Hills City Council Meeting for July 22, 2019 P:\Planning\Planning Cases\2019\19-002 – Summit Development Page 6 of 8 For comparison, staff reviewed densities for other senior and multifamily developments located in the City. The proposed density is not far from other multifamily developments. Density (units/acre) Summit Development 21.78 Johanna Shores Senior Living 19.06 Cottage Villas of Arden Hills (Senior) 13.55 Arden Flats Apartments 26.50 Arden Village 20.00 Land Exchange The City owns an approximately 4-acre parcel of land bordering the site on the west and extending north to the south side of Round Lake. This property is identified as part of the Arden Hills park system in both the 2030 and 2040 Comprehensive Plans; however, there are no current plans by the City to construct recreational amenities onsite. During the neighborhood meeting process the adjacent property owner to the east requested the Applicant shift the building to the west. The proposed location of the building would mitigate the property owner’s concerns. The relocation of the building requires the Applicant to utilize existing City park property. This proposal involves an exchange of 0.37 acres of parkland for 0.03 acres of the Applicant’s property, along with the construction of a trail and other recreational amenities onsite. City of Arden Hills City Council Meeting for July 22, 2019 P:\Planning\Planning Cases\2019\19-002 – Summit Development Page 7 of 8 The Planning Commission considered this request on July 10, 2019, and found the request to be consistent with the Comprehensive Plan. The Parks, Trail and Recreation Committee considered this request on July 16, 2019, and recommended approval. Park Improvements As part of the land swap, the Applicant is proposing to construct an 8-foot-wide bituminous trail with senior oriented workout stations. The Applicant is proposing five (5) to six (6) workouts stations. Each station will have senior oriented fitness equipment. The Applicant is proposin g exercise equipment where the user remains seated as well as including accessible exercise options. The proposed equipment will be designed for all weather conditions. The equipment is designed for sitting related exercises and is safe for most users. The graphic below is shows where the proposed trails and exercise stations are located. The Lake Johanna Fire Department is requiring a fire lane to access the south side of the building. The fire lane starts just to the west of the main entrance off the cul-de-sac. The fire lane access is 20 feet wide and has a surmountable curb. It is intended to serve a double purpose as both an access road and a public trail. To make the fire lane more of an amenity, the Applicant is proposing to paint shuffleboard courts as shown on the image above. Signage will be placed at the start of the fire lane delineating it from the building access drive. Park Dedication (1130.08) For a subdivision that results in new dwelling units in excess of eight units per acre, Section 1130.08 of the Subdivision Ordinance permits the City to require the applicants to dedicate up to ten percent of the buildable land area in the subdivision or to pay a park dedication fee of up to twenty percent of the property’s land value at the time the final plat is approved. In 2019, Ramsey County assigned an estimated market value of $745,500 to the three parcels included in this development. State Statutes require the City to use the value of the property prior to development when determining park dedication requirements. This means that the park City of Arden Hills City Council Meeting for July 22, 2019 P:\Planning\Planning Cases\2019\19-002 – Summit Development Page 8 of 8 dedication requirement, if it were paid in a fee, would be $149,100. In order to meet this obligation, the applicants have proposed to construct a trail along the south side of Parkshore Drive from the end of the cul-de-sac to Snelling Avenue. This will create a connection to a future trail constructed b y Ramsey County along Old Highway 10 Road. The applicant is also proposing to construct a loop, approximately 565 feet in length, in the existing park land. This loop also includes six exercise stations. The cost of these improvements can be deducted from the total park dedication requirements. At this time, staff anticipates the developer will cover the gap between the park dedication requirement and the cost of the improvements. Public Notice and Comments Notice was published in the Arden Hills-Shoreview Bulletin on July 9, 2019. Notice was prepared by the City and mailed to property owners within 500 feet of the subject property. Staff has not received any letters, e-mails, or telephone calls from property owners or residents in regards to this planning case. The Applicant held two (2) information neighborhood meetings. The first meeting was held on December 10, 2018. There were 12 residents in attendance. Questions were raised regarding traffic, landscaping, lighting and general questions about the services provided at the facility. A second neighborhood meeting was held on June 19, 2019. There were 18 residents in attendance. Questions were raised regarding project timing, landscaping, screening, site lighting site amenities, traffic and general project details. In addition, the Applicant has worked closely with the property owners of 4175 Old Highway 10. The Applicant has met onsite numerous times with the residents to review plans. As a result of the meetings the Applicant has mitigated a lot of the residents’ concerns. Attachments A. Application B. Location Map C. 11x17 Plan Sets D. Exercise Equipment E. Land Exchange Exhibit F. September 17, 2018 – City Council Workshop Minutes G. December 17, 2018 – City Council Workshop Minutes H. July 10, 2019 - Planning Commission Memo I. July 10, 2019 - Draft Planning Commission Minutes Disclaimer: This map is intended for reference purposes only and is not a legally recorded map or survey. The City of Arden Hills shall not be liable for any damages or claims that arise due to accuracy,availability, use or misuse of the information herein pursuant to MNStatute 466.03 Subd 21. Interstate 694 Old Highway 10Parkshore DriveBrueberry LaneSnelling Avenue NorthValentine Crest Road Interstate 694 §¨¦694 £¤10§¨¦35W Park and Open Space Subject Parcels Location Map ± Know what'sbelow.before you dig.CallRC1COVER f:\jobs\7781 - 7800\7781 - summit - arden hills\cad c3d\engineering\7781_cover.dwgSave Date:06/07/19of9 SUMMIT DEVELOPMENT 9122 Cottonwood Lane N. Maple Grove, MN 55369REVISIONSDRAWN BY:DESIGNED BY:ISSUE DATE:JTRJTR03/26/19ARDEN HILLS SENIOR LIVING Arden Hills, MinnesotaJoseph T. Radach, PEName:Signature:Date: 03/26/19 License #:45889I hereby certify that this plan, specificationor report was prepared by me or under mydirect supervision and that I am a dulyLicensed Professional Engineer under thelaws of the State of Minnesota3890 Pheasant Ridge Dr. NE #100, Blaine, MN Phone: 763-489-7900 Fax: 763-489-7959 ENVIRONMENTAL ◦ ENGINEERING ◦ SURVEYING1. 06/07/19 Site Plan Revision2. 06/25/19 City CommentsArden Hills, MinnesotaARDEN HILLS SENIOR LIVING OWNER:See DetailOWNER:OWNER:OWNER:OWNER:OWNER:PARKSHORE DRIVEOLD STATE TRUNK HIGHWAY NO. 10-62 (ANOKA CUTOFF)INTERSTATE HIGHWAY NO. 694BLUEBERRY LANE ofEXISTING CONDITIONS SUMMIT DEVELOPMENT 9122 Cottonwood Lane N. Maple Grove, MN 55369REVISIONS1. 06/07/19 Site Plan Revision2.3.4.5.6.DRAWN BY:ISSUE DATE:bjs3/26/19ARDEN HILLS SENIOR LIVING Arden Hills, Minnesota f:\jobs\7781 - 7800\7781 - summit - arden hills\cad c3d\survey\preplat\7781-xcon.dwgSave Date:06/06/19 FILE NO:18213890 Pheasant Ridge Drive NE, Suite 100, Blaine, MN 55449 Phone: 763-489-7900 Fax: 763-489-7959 ENVIRONMENTAL ◦ ENGINEERING ◦ SURVEYING LEGENDDaniel S. Hanson, L.S. 3/26/19 License #:I hereby certify that this survey, plan orreport was prepared by me or under mydirect supervision and that I am a dulylicensed land surveyor under the laws ofthe State of MinnesotaName:Signature:Date:VICINITY MAP521409C2DetailPARKSHOREDRIVE OWNER:See DetailOWNER:OWNER:OWNER:OWNER:OWNER:ofPRELIMINARY PLAT SUMMIT DEVELOPMENT 9122 Cottonwood Lane N. Maple Grove, MN 55369REVISIONS1. 06/07/19 Site Plan Revision2. 06/25/19 City Comments3.4.5.6.DRAWN BY:ISSUE DATE:KCM6/7/19ARDEN HILLS SENIOR LIVING Arden Hills, Minnesota f:\jobs\7781 - 7800\7781 - summit - arden hills\cad c3d\survey\preplat\7781-prp.dwgSave Date:06/07/19 FILE NO:18213890 Pheasant Ridge Drive NE, Suite 100, Blaine, MN 55449 Phone: 763-489-7900 Fax: 763-489-7959 ENVIRONMENTAL ◦ ENGINEERING ◦ SURVEYINGLEGENDDaniel S. Hanson, L.S. 3/26/19 License #:I hereby certify that this survey, plan orreport was prepared by me or under mydirect supervision and that I am a dulylicensed land surveyor under the laws ofthe State of MinnesotaName:Signature:Date:VICINITY MAP521409C3Detail SITE DATA ARDEN HILLS SENIOR LIVINGMINIMUM SETBACK DATA Know what'sbelow.before you dig.CallRC4SITE PLAN f:\jobs\7781 - 7800\7781 - summit - arden hills\cad c3d\engineering\7781_site.dwgSave Date:06/21/19of9 SUMMIT DEVELOPMENT 9122 Cottonwood Lane N. Maple Grove, MN 55369REVISIONSDRAWN BY:DESIGNED BY:ISSUE DATE:JTRJTR03/26/19ARDEN HILLS SENIOR LIVING Arden Hills, MinnesotaJoseph T. Radach, PEName:Signature:Date: 03/26/19 License #:45889I hereby certify that this plan, specificationor report was prepared by me or under mydirect supervision and that I am a dulyLicensed Professional Engineer under thelaws of the State of Minnesota3890 Pheasant Ridge Dr. NE #100, Blaine, MN Phone: 763-489-7900 Fax: 763-489-7959 ENVIRONMENTAL ◦ ENGINEERING ◦ SURVEYING1. 06/07/19 Site Plan Revision2. 06/25/19 City Comments Know what'sbelow.before you dig.CallRC5UTILITY PLAN f:\jobs\7781 - 7800\7781 - summit - arden hills\cad c3d\engineering\7781_utility.dwgSave Date:06/21/19of9 SUMMIT DEVELOPMENT 9122 Cottonwood Lane N. Maple Grove, MN 55369REVISIONSDRAWN BY:DESIGNED BY:ISSUE DATE:JTRJTR03/26/19ARDEN HILLS SENIOR LIVING Arden Hills, MinnesotaJoseph T. Radach, PEName:Signature:Date: 03/26/19 License #:45889I hereby certify that this plan, specificationor report was prepared by me or under mydirect supervision and that I am a dulyLicensed Professional Engineer under thelaws of the State of Minnesota3890 Pheasant Ridge Dr. NE #100, Blaine, MN Phone: 763-489-7900 Fax: 763-489-7959 ENVIRONMENTAL ◦ ENGINEERING ◦ SURVEYING1. 06/07/19 Site Plan Revision2. 06/25/19 City Comments Know what'sbelow.before you dig.CallRC6GRADING, DRAINAGE, & EROSION CONTROL PLAN f:\jobs\7781 - 7800\7781 - summit - arden hills\cad c3d\engineering\7781_grade.dwgSave Date:06/21/19of9 SUMMIT DEVELOPMENT 9122 Cottonwood Lane N. Maple Grove, MN 55369REVISIONSDRAWN BY:DESIGNED BY:ISSUE DATE:JTRJTR03/26/19ARDEN HILLS SENIOR LIVING Arden Hills, MinnesotaJoseph T. Radach, PEName:Signature:Date: 03/26/19 License #:45889I hereby certify that this plan, specificationor report was prepared by me or under mydirect supervision and that I am a dulyLicensed Professional Engineer under thelaws of the State of Minnesota3890 Pheasant Ridge Dr. NE #100, Blaine, MN Phone: 763-489-7900 Fax: 763-489-7959 ENVIRONMENTAL ◦ ENGINEERING ◦ SURVEYING1. 06/07/19 Site Plan Revision2. 06/25/19 City Comments C7STORMWATER POLLUTION PREVENTION PLAN f:\jobs\7781 - 7800\7781 - summit - arden hills\cad c3d\engineering\7781_swppp.dwgSave Date:06/07/19of9 SUMMIT DEVELOPMENT 9122 Cottonwood Lane N. Maple Grove, MN 55369REVISIONSDRAWN BY:DESIGNED BY:ISSUE DATE:JTRJTR03/26/19ARDEN HILLS SENIOR LIVING Arden Hills, MinnesotaJoseph T. Radach, PEName:Signature:Date: 03/26/19 License #:45889I hereby certify that this plan, specificationor report was prepared by me or under mydirect supervision and that I am a dulyLicensed Professional Engineer under thelaws of the State of Minnesota3890 Pheasant Ridge Dr. NE #100, Blaine, MN Phone: 763-489-7900 Fax: 763-489-7959 ENVIRONMENTAL ◦ ENGINEERING ◦ SURVEYING1. 06/07/19 Site Plan Revision2. 06/25/19 City Comments“” C8DETAILS f:\jobs\7781 - 7800\7781 - summit - arden hills\cad c3d\engineering\7781_detail.dwgSave Date:06/21/19of9 SUMMIT DEVELOPMENT 9122 Cottonwood Lane N. Maple Grove, MN 55369REVISIONSDRAWN BY:DESIGNED BY:ISSUE DATE:JTRJTR03/26/19ARDEN HILLS SENIOR LIVING Arden Hills, MinnesotaJoseph T. Radach, PEName:Signature:Date: 03/26/19 License #:45889I hereby certify that this plan, specificationor report was prepared by me or under mydirect supervision and that I am a dulyLicensed Professional Engineer under thelaws of the State of Minnesota3890 Pheasant Ridge Dr. NE #100, Blaine, MN Phone: 763-489-7900 Fax: 763-489-7959 ENVIRONMENTAL ◦ ENGINEERING ◦ SURVEYING1. 06/07/19 Site Plan Revision2. 06/25/19 City Comments C9DETAILS f:\jobs\7781 - 7800\7781 - summit - arden hills\cad c3d\engineering\7781_detail.dwgSave Date:06/21/19of9 SUMMIT DEVELOPMENT 9122 Cottonwood Lane N. Maple Grove, MN 55369REVISIONSDRAWN BY:DESIGNED BY:ISSUE DATE:JTRJTR03/26/19ARDEN HILLS SENIOR LIVING Arden Hills, MinnesotaJoseph T. Radach, PEName:Signature:Date: 03/26/19 License #:45889I hereby certify that this plan, specificationor report was prepared by me or under mydirect supervision and that I am a dulyLicensed Professional Engineer under thelaws of the State of Minnesota3890 Pheasant Ridge Dr. NE #100, Blaine, MN Phone: 763-489-7900 Fax: 763-489-7959 ENVIRONMENTAL ◦ ENGINEERING ◦ SURVEYING1. 06/07/19 Site Plan Revision2. 06/25/19 City Comments 9 p LANDSCAPE LEGEND Z Bench Handout KEY BOTANICAL NAME ICOMMON NAME ISIZE I ROOT I OTV. � N DECIDUOUS TREES N ICM HEIGHT Z C n WO Quercus bicolor SWAMP WHITE OAK 3" BB 5 15' 50' Do W O• D I Oeva Tilia americana'Boulevard' BOULEVARD LINDEN 4" BB 11 15' 60' - F 2 � — ARKS DR — X iVW Z ZU_ V � c1 � � HB I� •'� Celtis occidentalis HACKBERRY 3" BB 11 15 S0' O � -U, Q O y C > z W N 01 L K J SM 0 Acer saccharum SUGAR MAPLE 4" BB 7 14' 50' a V �w _Cp < III.* W C TO O N ft'1 rc \ 0 / _ - I B" RM gttr rubrum'Nothwooto ds NOR THWOODS MAPLE 5" BB 16 14' S0' tT N 55 Z I-- C ORNAMENTAL TREES W Q1 0 SHILOH SPLASH OD d - RB Betula nigra'Sh'lo 2" 86 11 B' 25' jo M Splash' RIVER BIRCH u4 Amelonchier x grandl0ora AUTUMN BRILLIANCE t i SB 'Autumn Brilliance' SERVICESERRY 2" 86 9 8' 20' BL p� o 0 4 � —,Cts SS Malus.'Spring SSPRING SNOW CRABAPPL 2" EIB 11 6' 25' \ J Snow' SPRINGC7 SMZa= TL f Syringo Reticulata JAPANESE TREE LILAC 2" BB a B' 20' - > 1`= ( EVERGREEN TREES Z (�� -- --- - - - an BH Densotalau<a var. LACK HILLS SPRUCE 3.8c B 1 6 a O 8 B 40' a O HIS, a7Af NS �_j Rcea.11- NORWAY SPRUCE 2.Se BB 27 6' 60' �o W Z e _ ' 6 d W 3 '- / )., BF -'a�:K Abies 136. ea BALSAM FIR 2.Sc BB 6 6' 40' AFI U T -- �/y��(-/y�� QUANTITIES SHOWN IN THE PLANTING SCHEDULE ARE FOR THE CONTRACTOR'S CONVENIENCE. CONTRACTOR TO VERIFY QUANTITIES SHOWN ON THE PLAN. Z H 1 5 PROPOSED 3—STORY �"1 Jit J = Q z I ASSISTED LIVING 5(T W YvjT — FACILITY W/UNDERGROUND PARKING +' IBF \\' NS 9 „ n B"3 SEED MIX LEGEND(FORALLSHEETS) NB - SYM. TYPE SEED MIX 5 ) Z a NATIVE WET PRAIRIE MN SEED MIX 34371(OLD BWSR W3) yc�Jw Z BF G a) �M s N9 B" eB � I)�' WETLAND FRINGE MN SEED MIX 33-263(OLD ewsR us) a J � A pnrIy jj )�, COMMERCIAL TURF - SOD HIGHLAND SOD(PEAT SOD IS UNACCEPTABLE) O COORDINATE LOCATION MNDOT 260 MN SEED MIX IS-131(OLD MNooT osol& LU C >' 1 OF PROPOSED TREES ALL AREAS DISTURBED BY W CCU -------------- / - WITH ADJACENT PROPERTY CONSTRUCTION NOT INTENDED (USE EROSION CONTROL BLANKET 0 O - OWNER. SODDED,OR RETENTION BASINS FOR SLOPES OVER 3:1) O CD MESIC GENERAL ROADSIDE MN SEED MIX 25.133 L~.I U D1 FOR GENERAL STABILIZATION (USE EROSION CONTROL BLANKET 7`4 a OF PAD AREAS FOR SLOPES OVER 3:1) SITE LANDSCAPE PLAN 0 40 a0 120 g 1 HARDWOOD MULCH (NATURAL COLOR) 0) t SHREDDED HARDWOOD MULCH L1 SCALE 1" = 40' N INTERSTATE HIGHWAY 694 1/2" CRUSHED GRANITE CRUSHED QUARRY GRANITE 1 CITY of ARDEN HILLS LANDSCAPE CODE REVISIONS �✓�" I. DOTTOM AND OF MOLE NOTE-GUY AaaEMDLV 0P 04 L DIIT 1,06/07/19 Sib PMn RaNisw,, PROR OCA a TO Pu1NTING CONTRACTOR As&1MEe RYl • I TREE PER 40'OF STREET FRONTAGE O TIETI GROUT DEAD OC,N T WEAK AW/OR 1.A M.0 dWTY PGR AWAINNG TREE 3.07/16/19 CKy fammentl N 4 P.whle PODTON pqe TME 2 06/25/19 CRY WInmYMa p DEFORMED TWGe.W NOT OUT A LEADER W 331'140=8 TREES 6 \--� NOT PAINT CUTS. DIIRATW A<THE fIWRAWEE PERIOD •• . GROSS SQUARE FOOT(ALL FLOORS)/320 3.OET PLAW ON UNdarURDED NATIVE BOL GUT A69EMDLT-UV -' PLAN OR r_OUGM _ACTED.__ `_ P_- Ra'_E OR ra-n—LE+E (38,618 X 3)=115854 / 320 = 362 CA INS TALL PLANT 90 TME ROOT iL4RE la 4t OR UB MU-'/]'.CE aTRAr(M) DRAWN BY: ]AK J �(/ UP TO 3.4DOVE TME FM9NED GRADE —5a STRAW IB GA WIRE,Y' g e"2-PLT NYLON STRAPS RalPD OTEEL mere(MNOor—) 10%OF THE LANDSCAPE AREA MUST BE SHRUBS MULCH DESIGNED BY: ]AN ..PLAOE PLANT IN PLANTING HOP UT M A 1--0 (.EE.TAKINGIAGRA DM) DOUBLE STRAND STRAND 12 GAUGE WIRE DIIRLAP AND DIRE 15 e ,(.USED),MTACT. • TREE PRESERVATION PLAN MITIGATION TREES [SSUE DATE: 03/26/19 = PANTED FLUORESCENT ORANGE CAOKIRLL--APPRO.MATELY 12.O.TME - COORI2M4TE •• REPLACEMENT TREES 404 GA a TOP Oi ROOTDAL4 WATER PLANT. REMOVE STAKING TO INa1IRE WHITE FLAGGING(TTP.) OP Ila 12d12tf u I hereby—Ify that this Plan,1,CAration OR TME EA-ET OR THE TO"Two ' oNRa�EN A'ON of GUY . PERCENTAGE OF TREES OF VARIOUS CALIPER INCHES Y�I TREE WRAP HO CNTAL RINGe,—014EVER I9 GREAT 12T•LNES AND STAKEA .•• or roPort was prepared by nIe or under my S J� REnove Au IP AND NA s cRon Ta• CALIPER INCH 2.0"-3.0" 3.5"-4.0" 4.5"-6.0" diroct uveronNn ana I,-I am a h ..:f' 4 INCHES HARDWOOD MW_CH N3 Q:THE DALL REMOVE ALL TWNE - licensed Ianesc,pe Archf[ece uneer he .. 4 INCH DEEP SAUCER , STAKING DVGRAM ... 3 STORY BUILDING 50% 349% 20% Mws of the State d N nnesota. E 12 I' a PLIaNe AND DACKRLL WTI STEEL TEE POST- DACKrPLL 90L wRE T.wEer31W ... TREE CA 202CA 124CA 81 CA= 404GA 2 3 REQUIRED AT 120 6.WATER TO OETTLE PUWT5 AND RLL ;._„(r E-AGGu+G-ONE PER URE Name: James A.Kalkes,RLA BACKFILL rax "QD9. _�- BEDDED BARK PROPOSED TREES sanamre: UND 6TURBED SUBSOIL IN_TSR Oa WATERaXa Muer DE k--EfeanNG GRADE CALIPER I - r _IALL—CAENT To THOROYI(LY ST DIE TE .^ LI ER NCH 2.0"-3.0" 3.5"-4.0" 45"-6.0` _ REMOVE BURLAP Q ROPE Boor DAL wYD rL.wnNG MALE ( �-.." �nHI•aaN 22—TH M Boor eau 3 STORY BUILDING 549% 30$ 20% Da[e:03/26/19 License s:45071 PLANTING BOL M%TUBE COEE 9rEC.) FROM TOP 1/3 OF THE BALL e.PLACE MM.CM LIMN 4a uOnRe a 11- = - ••• TREE GA 208GA 116GA 80GA = 404CA THE secahn WATERING urAEea eOL Bel''-F'_--�'.`�wIOSTURDED M$TAduaD .ea TREES 88 TREES 29 TREES 16 TREES = 133 TREES NOTE SEE PLANTING NOTES FOR THE TYPE OF M.I MATERIAL TO USE aT' Ie EKCE981VE aueeaL Ll A_ DSCD)UOUS 7BS6 PIAMG DSI'AD. ICOMPAt0U3 7RH6 PLANTDiG DPTAD. of IR w aE v aw Ts swE 2 8' it REF.FDFD wo5RM15SB9RB3HB1SS11SM8BL7HB3TL8HB5BF3NS5NS17RB8BH5BH3NS5bf3bh3L1LANDSCAPE PLAN f:\jobs\7781 - 7800\7781 - summit - arden hills\cad c3d\landscape\7781_landscape.dwgSave Date:06/26/19of SUMMIT DEVELOPMENT 9122 Cottonwood Lane N. Maple Grove, MN 55369REVISIONSDRAWN BY:DESIGNED BY:ISSUE DATE:03/26/19ARDEN HILLS SENIOR LIVING Arden Hills, MinnesotaName:Signature:Date: 03/26/19 License #: 3890 Pheasant Ridge Dr. NE #100, Blaine, MN Phone: 763-489-7900 Fax: 763-489-7959 ENVIRONMENTAL ◦ ENGINEERING ◦ SURVEYING JAKI hereby certify that this plan, specificationor report was prepared by me or under mydirect supervision and that I am a dulyLicensed Landscape Architect under thelaws of the State of Minnesota.45071James A. Kalkes, RLA2JAK1. 06/07/19 Site Plan Revision2. 06/25/19 City CommentsEXISTING GRADEGUY WIRE WITH WEBBINGFLAGGING- ONE PER WIREPLANTING SOIL MIXTURE (SEE SPEC.)MINIMUM 1/2 WIDTH OF ROOT BALL4"-6" SHREDDED BARKMULCHUNDISTURBED OR STABILIZEDSUBSOILNOTE: GUY ASSEMBLY OPTIONAL BUTCONTRACTOR ASSUMES FULLRESPONSIBILITY FOR MAINTAINING TREEIN A PLUMB POSITION FOR THEDURATION OF THE GUARANTEE PERIODGUY ASSEMBLY- 16"POLYPROPYLENE OR POLYETHYLENE(40 MIL) 1-1/2" WIDE STRAP (TYP)DOUBLE STRAND 10 GA. WIRE, 2-7"ROLLED STEEL POSTS (MnDOT 3401)@ 180° O.C. (SEE STAKING DIAGRAM)COORDINATESTAKING TO INSUREUNIFORMORIENTATION OF GUYLINES AND STAKES2. TRIM OUT DEAD WOOD AND WEAK AND/ORDEFORMED TWIGS. DO NOT CUT A LEADER. DONOT PAINT CUTS.4. PLACE PLANT IN PLANTING HOLE WITHBURLAP AND WIRE BASKET, (IF USED), INTACT.BACKFILL WITHIN APPROXIMATELY 12" OF THETOP OF ROOTBALL, WATER PLANT. REMOVETOP 1/3OF THE BASKET OR THE TOP TWOHORIZONTAL RINGS, WHICHEVER IS GREATER.REMOVE ALL BURLAP AND NAILS FROM TOP1/3 OF THE BALL. REMOVE ALL TWINE.3. SET PLANT ON UNDISTURBED NATIVE SOILOR THOROUGHLY COMPACTED BACKFILL SOIL.INSTALL PLANT SO THE ROOT FLARE IS AT ORUP TO 2" ABOVE THE FINISHED GRADE.6. WATER TO SETTLE PLANTS AND FILLVOIDS.5. PLUMB AND BACKFILL WITHBACKFILL SOIL.7. WATER WITHIN TWO HOURS OFINSTALLATION. WATERING MUST BESUFFICIENT TO THOROUGHLY SATURATEROOT BALL AND PLANTING HOLE.8. PLACE MULCH WITHIN 48 HOURS OFTHE SECOND WATERING UNLESS SOILMOISTURE IS EXCESSIVE.1. SCARIFY BOTTOM AND SIDES OF HOLEPRIOR TO PLANTINGPLANTREE WRAPBACKFILL MIXPAINTED FLUORESCENT ORANGEWHITE FLAGGING (TYP.)DOUBLE STRAND 12 GAUGE WIRE8" 2-PLY NYLON STRAPS8' STEEL TEE POST-4 INCHES HARDWOOD MULCHFROM TOP 1/3 OF THE BALLREMOVE BURLAP & ROPEUNDISTURBED SUBSOIL4 INCH DEEP SAUCERNOTE: SEE PLANTING NOTES FOR THE TYPE OF MULCH MATERIAL TO USE.12"6"2'(MIN.)6"6"3 REQUIRED AT 120LANDSCAPE LEGEND34-37133-26125-131 (OLD MNDOT 260) &ALL AREAS DISTURBED BY CONSTRUCTION NOT INTENDED (USE EROSION CONTROL BLANKETSODDED, OR RETENTION BASINS FOR SLOPES OVER 3:1)25-131FOR GENERAL STABILIZATION (USE EROSION CONTROL BLANKETOF PAD AREAS FOR SLOPES OVER 3:1)SEED MIX LEGEND (FOR ALL SHEETS)·1 Tree per 40' of street frontage··331' / 40 = 8 trees·Gross square foot (All Floors) / 320··(38,618 x 3) = 115854 / 320 = 362 caliper inches··362 / 2.5ca = 145 trees·10% of the landscape area must be shrubs & mulch·TREE PRESERVATION PLAN MITIGATION TREES··REPLACEMENT TREES404 CALIPER Inches··404 / 2.5ca = 161 trees·Percentage of Trees of Various Caliper Inches···Caliper Inch2.0" - 3.0" 3.5" - 4.0" 4.5" - 6.0"···3 Story Building 50 %30 %20 %CITY of ARDEN HILLS LANDSCAPE CODE 9gfsREF.FDFD 6pds8sdd10gls5dbb10KFG3AWS11GFS18AWS16GLS10DBB19PDS23KFG5KBL3SDD3DBB3AWS5GLS28PDS8SDD50KFG5GFS26DBB11SVJ16GLS10AWS5GFS7PMD9WLC5MYS3DBB14SPL13SMS29SVJ15BOX3GFS7SRF3DBW11AWS3BJD20AWS3BOX32KFG9gfs25GFS3BCA6DBB3DBW9AWS8SMS15DBB3BOX8BCAL2PLANTING PLAN f:\jobs\7781 - 7800\7781 - summit - arden hills\cad c3d\landscape\7781_landscape.dwgSave Date:06/26/19of SUMMIT DEVELOPMENT 9122 Cottonwood Lane N. Maple Grove, MN 55369REVISIONSDRAWN BY:DESIGNED BY:ISSUE DATE:03/26/19ARDEN HILLS SENIOR LIVING Arden Hills, MinnesotaName:Signature:Date: 03/26/19 License #: 3890 Pheasant Ridge Dr. NE #100, Blaine, MN Phone: 763-489-7900 Fax: 763-489-7959 ENVIRONMENTAL ◦ ENGINEERING ◦ SURVEYING JAKI hereby certify that this plan, specificationor report was prepared by me or under mydirect supervision and that I am a dulyLicensed Landscape Architect under thelaws of the State of Minnesota.45071James A. Kalkes, RLA2JAK1. 06/07/19 Site Plan Revision2. 06/25/19 City CommentsLANDSCAPE LEGEND2' MIN.TO PAVEDSURFACELCBACKFILL WITH PLANTINGALL SPACE BETWEEN THE PLANTS TO FULL DEPTH.UNDISTURBED SOILFINAL GRADEPOLY EDGER4" DEEP HARD WOOD MULCHSIDEWALK/CURBMIN. 6" (TYP.)MIX 6" AT THE SIDES AND TP1TREE PRESERVATION PLAN f:\jobs\7781 - 7800\7781 - summit - arden hills\cad c3d\landscape\7781_tree preservation_jtr.dwgSave Date:06/25/19of SUMMIT DEVELOPMENT 9122 Cottonwood Lane N. Maple Grove, MN 55369REVISIONSDRAWN BY:DESIGNED BY:ISSUE DATE:03/26/19ARDEN HILLS SENIOR LIVING Arden Hills, MinnesotaName:Signature:Date: 03/26/19 License #: 3890 Pheasant Ridge Dr. NE #100, Blaine, MN Phone: 763-489-7900 Fax: 763-489-7959 ENVIRONMENTAL ◦ ENGINEERING ◦ SURVEYING JAKI hereby certify that this plan, specificationor report was prepared by me or under mydirect supervision and that I am a dulyLicensed Landscape Architect under thelaws of the State of Minnesota.45071James A. Kalkes, RLA2JAK1. 06/07/19 Site Plan Revision2. 06/25/19 City CommentsREMOVED/SAVEDTOTAL SIGNIFICANT TREESTOTAL SIGNIFICANT TREES (ci)10% TREE REMOVAL BY RIGHTTOTAL SIGNIFICANT TREES REMOVEDTOTAL SIGNIFICANT TREE REMOVAL (ci)PROPOSED REMOVAL LESS 10% BY RIGHTREPLACE AT 1:2 (ci)REPLACEMENT TREE AT 2.5ciREPLACEMENT/CREDIT101 TREES2349 ci235 ci42 TREES1042 ci807 ci404 ci162 TREESSIGNIFICANT TREE·A deciduous hardwood tree that is at least ten (10)caliper inches, including but not limited to, ironwood,catalpa, oak, hard maple, walnut, hickory, birch, blackcherry, hackberry, locust and basswood.·A deciduous softwood tree that is at least twelve (12)caliper inches, including but not limited to, cottonwood,poplars/aspen, box elder, willow, silver maple and elm.·A coniferous evergreen tree having foliage on theoutermost portion of the branches year-round andwhich is at least fifteen (15) feet or more in height.Mitigation Rate·Plant at a rate of 1:2 or one inch replaced for everytwo inches of significant trees lost.REMOVED/SAVED 59 SAVED 42 REMOVED TP2TREE PRESERVATION PLAN f:\jobs\7781 - 7800\7781 - summit - arden hills\cad c3d\landscape\7781_tree preservation_jtr.dwgSave Date:06/25/19of SUMMIT DEVELOPMENT 9122 Cottonwood Lane N. Maple Grove, MN 55369REVISIONSDRAWN BY:DESIGNED BY:ISSUE DATE:03/26/19ARDEN HILLS SENIOR LIVING Arden Hills, MinnesotaName:Signature:Date: 03/26/19 License #: 3890 Pheasant Ridge Dr. NE #100, Blaine, MN Phone: 763-489-7900 Fax: 763-489-7959 ENVIRONMENTAL ◦ ENGINEERING ◦ SURVEYING JAKI hereby certify that this plan, specificationor report was prepared by me or under mydirect supervision and that I am a dulyLicensed Landscape Architect under thelaws of the State of Minnesota.45071James A. Kalkes, RLA2JAK1. 06/07/19 Site Plan Revision2. 06/25/19 City CommentsSIGNIFICANT TREE·A deciduous hardwood tree that is at least ten (10)caliper inches, including but not limited to, ironwood,catalpa, oak, hard maple, walnut, hickory, birch, blackcherry, hackberry, locust and basswood.·A deciduous softwood tree that is at least twelve (12)caliper inches, including but not limited to, cottonwood,poplars/aspen, box elder, willow, silver maple and elm.·A coniferous evergreen tree having foliage on theoutermost portion of the branches year-round andwhich is at least fifteen (15) feet or more in height.Mitigation Rate·Plant at a rate of 1:2 or one inch replaced for everytwo inches of significant trees lost. PAGE 1 OF 1Drawn By: SANDYDate:7/2/2019Scale: AS NOTEDRevisions# Date CommentsGENERAL NOTES:A. PULSE PRODUCTS DOES NOT ASSUME RESPONSIBILITYFOR THE INTERPRETATION OF THIS CALCULATION ORCOMPLAINCE TO THE LOCAL, STATE, OR FEDERALLIGHTNG CODES OR ORDINANCES.B. LIGHTING LAYOUT IS NOT INTENDED FOR CONSTRUCTIONDOCUMENTS BUT ONLY TO ILLUSTRATE THE PERFORMANCEOF THE PRODUCT.C. ALL READINGS/CALCULATIONS SHOWN ARE SHOWN ONOBJECTS/SURFACES.19011 SUMMIT AVEARDEN HILLS, MNChecked By: ROSSLuminaire ScheduleSymbolQtyLabelArrangementLLFDescriptionArr. WattsLuminaire Location SummaryLumNoLum. LumensLabelXYZCalculation SummaryOrientTilt24AA554390.0201009.4276AASINGLE0.900LUMARK PRV-A40-D-UNV-T3-BZ-HSS MOUNT ON 25FT POLE WITH 2FT BASE0Label143138410CalcTypeUnitsAvgMaxMinAvg/Min25AA554396.8201105.9270026AA554440.4200896.72790027AA554614.520089627900Max/Min28BB554663.1200975.5270029SITE GROUNDIlluminance2Fc0.874.20.0N.A.N.A.BBSINGLEBB554664.8201080.12700NORTH PARKING0.900LUMARK PRV-A40-D-UNV-T2-BZ MOUNT ON 25FT POLE WITH 2FT BASE30AA554538200958.527270031AA554459.6201182.227IlluminanceFc2.213.11.91.161432701.63SOUTH PARKINGIlluminanceFc1.872.80.82.341507303.50WEST PARKINGIlluminanceFc2.102.71.31.622.08Plan ViewScale: 1 inch= 40 Ft.INTERSTATE HIGHWAY 694PARKSHORE DREX. BLDGEX.BLDG~WETLAND~RIDGE08.05.092.09.097898689894689898894289DHYDHYAAAAAABBBBAAAAAA0.4 0.40.10.4 0.5 1.22.53.80.50.90.31.12.90.40.50.70.81.00.50.81.00.91.10.10.90.70.61.00.13.21.50.90.50.40.30.20.20.20.10.10.10.10.11.80.10.10.10.20.20.30.40.50.81.01.31.80.11.10.81.51.10.90.80.81.11.31.31.10.70.32.70.62.42.63.42.91.00.80.80.91.01.21.44.01.10.40.90.60.81.01.31.41.30.90.20.30.51.22.62.13.30.50.50.60.60.70.81.01.31.82.42.62.12.04.20.6 0.30.10.10.20.40.60.91.52.11.92.01.90.01.70.01.22.64.23.20.70.20.20.10.10.10.10.10.10.21.01.62.22.02.11.10.10.30.61.22.73.50.00.70.00.10.10.10.10.00.00.00.00.00.00.00.02.80.20.10.10.10.10.10.10.10.10.10.10.10.10.00.20.20.30.50.81.31.62.12.61.30.10.30.51.20.11.92.50.00.00.00.00.00.10.10.10.20.30.50.11.40.12.02.31.30.10.30.51.22.63.82.81.10.30.00.90.31.41.52.02.82.52.32.32.42.82.01.41.01.10.21.00.50.70.81.11.31.72.01.81.41.72.02.10.82.22.22.22.11.81.51.10.90.30.50.71.01.21.21.71.12.82.22.22.32.72.61.91.51.31.11.00.91.40.41.90.30.30.30.40.30.30.30.30.30.30.30.30.30.30.30.30.30.30.40.30.40.30.20.20.10.10.32.00.80.60.60.50.60.60.81.11.51.91.91.60.21.92.21.51.10.70.50.10.20.40.40.50.50.40.41.61.72.21.51.71.92.02.02.12.42.62.52.42.21.21.81.01.61.51.61.61.71.61.51.31.10.80.70.31.91.32.62.52.32.32.42.72.31.81.51.31.21.11.41.21.71.31.21.00.70.50.30.51.22.22.52.31.21.12.20.90.30.61.01.31.61.71.71.82.02.12.20.62.31.52.01.91.71.61.51.41.41.41.51.72.02.12.32.22.32.02.01.41.31.72.02.22.32.22.01.91.02.21.32.00.21.71.71.71.71.92.12.22.32.11.81.22.10.32.20.1 0.1 0.1 0.3 1.2 1.60.11.00.10.20.2 0.3 0.5 2.1 2.7 2.21.50.21.61.5 1.1 0.8 0.6 0.5 0.40.10.31.30.2 0.2 0.2 0.1 0.1 0.1 0.10.30.30.1 0.3 0.8 1.0 1.0 0.8 0.41.80.20.10.6 1.7 2.1 2.1 1.9 1.80.10.10.32.91.1 0.9 0.8 0.7 0.6 0.40.10.30.10.2 0.2 0.1 0.1 0.1 0.1 0.11.60.40.42.00.1 0.0 0.0 0.1 0.1 0.10.10.20.02.5 3.7 2.7 1.1 0.4 0.20.10.10.30.60.3 1.5 2.2 2.2 2.1 1.40.10.51.80.2 0.2 0.1 0.1 0.1 0.1 0.10.92.20.1 0.1 0.1 0.1 0.1 0.1 0.30.12.50.11.1 0.4 0.20.2 0.2 0.4 2.11.90.21.42.3 2.2 2.1 1.4 0.9 0.60.10.30.10.2 0.2 0.1 0.1 0.1 0.1 0.10.30.42.40.40.9 1.3 1.8 2.4 3.1 2.40.22.10.12.4 1.6 1.1 0.8 0.5 0.3 0.22.10.01.70.2 0.1 0.1 0.1 0.1 0.00.50.00.10.0 0.1 0.2 0.3 0.3 0.3 0.20.00.00.1 0.1 0.1 0.0 0.0 0.0 0.00.10.00.50.0 0.1 0.1 0.1 0.1 0.1 0.10.00.10.60.0 0.0 0.0 0.0 0.0 0.00.20.10.30.2 0.2 0.2 0.1 0.11.1 0.80.10.01.90.30.7 0.6 0.5 0.4 0.10.30.21.40.12.1 2.1 2.1 2.2 2.2 2.0 1.80.60.11.2 1.1 0.8 0.7 0.6 0.5 0.40.50.21.00.1 0.1 0.1 0.1 0.1 0.0 0.00.32.20.3 0.10.3 0.6 1.1 1.6 2.01.42.40.42.0 1.9 1.9 1.9 1.6 1.2 0.92.40.10.20.8 0.6 0.4 0.3 0.2 0.10.40.10.40.1 0.0 0.0 0.0 0.0 0.2 0.31.10.10.20.01.2 2.1 2.3 1.9 1.5 1.10.20.40.60.1 0.1 0.0 0.0 0.0 0.0 0.00.60.10.00.0 0.0 0.0 0.0 0.0 0.00.10.00.00.1 0.1 0.6 1.9 2.4 2.3 1.60.00.02.0 1.5 1.0 0.6 0.4 0.2 0.10.00.00.90.0 0.0 0.0 0.0 0.0 0.00.10.10.50.00.0 0.0 0.0 0.0 0.1 0.12.20.21.82.3 3.0 2.7 1.4 0.6 0.30.10.00.12.50.02.2 2.7 2.4 1.4 0.6 0.30.11.30.12.2 2.1 1.6 1.0 0.6 0.4 0.20.10.00.10.1 0.1 0.0 0.0 0.0 0.00.70.00.00.0 0.0 0.0 0.0 0.0 0.1 0.10.01.11.6 0.7 0.20.0 1.4 2.7 2.40.11.61.80.7 0.4 0.2 0.1 0.1 0.0 0.02.00.00.00.0 0.0 0.0 0.0 0.0 0.02.20.02.30.0 0.0 0.1 0.1 0.1 0.1 0.60.10.00.02.70.0 0.0 0.0 0.0 0.0 0.00.00.00.10.1 0.1 0.2 0.3 1.1 2.7 3.80.02.20.02.9 1.3 0.5 0.30.1 0.40.03.00.51.9 1.3 0.8 0.4 0.2 0.1 0.12.20.10.0 0.0 0.0 0.0 0.0 0.0 0.02.80.10.00.2 0.6 2.2 3.7 2.8 1.2 0.50.11.41.10.30.0 0.1 0.3 1.9 2.30.02.00.00.8 0.5 0.3 0.2 0.1 0.1 0.11.32.20.03.90.4 0.2 0.1 0.1 0.0 0.01.10.01.60.0 0.0 0.0 0.0 0.0 0.0 0.00.01.40.0 0.1 0.1 0.1 0.2 0.5 2.80.72.90.10.6 0.30.1 0.7 1.9 2.3 2.24.00.00.1 0.1 0.0 0.0 0.0 0.0 0.00.10.00.40.0 0.0 0.0 0.1 0.1 0.2 0.30.00.10.40.2 0.7 2.4 3.8 2.9 1.30.10.30.20.5 2.1 2.7 2.2 1.7 1.2 0.70.10.61 fc1 fc1 fc1 fc1 fc1 fc1 fc1 fc1 fc1 fc1 fc1 fc1 fc1 fc1 fc0.5 fc0.5 fc0.5 fc0.5 fc0.5 fc0.5 fc0.5 fc0.5 fc0.5 fc0.5 fc0.5 fc0.5 fc0.5 fc0.5 fc0.5 fc0.25 fc0.25 fc0.25 fc0.25 fc0.25 fc0.25 fc0.25 fc0.25 fc0.25 fc0.25 fcTYPE AA & BB Unit Schedule (Gross SF - Overall) Unit Type Name Gross SF Count 1BR Unit A2 703 ft² 10 1BR Unit A3 650 ft² 17 1BR Unit A5 664 ft² 14 1BR: 41 1BR+D Unit B1 853 ft² 9 1BR+D Unit B2 901 ft² 15 1BR+D: 24 2BR Unit C1 1,045 ft² 1 2BR Unit C2 1,150 ft² 8 2BR Unit C3 916 ft² 8 2BR: 17 Care Suite 0-1 CS 388 ft² 5 Care Suite: 5 Care Suite Commons CS Commons 809 ft² 1 Care Suite Commons Utility/Laundry 147 ft² 1 Care Suite Commons: 2 MC 1BR Unit MC-A1 683 ft² 2 MC 1BR: 2 MC Studio Unit MC-S1 436 ft² 10 MC Studio Unit MC-S2 450 ft² 5 MC Studio Unit MC-S3 468 ft² 7 MC Studio: 22 Studio Unit S1 436 ft² 7 Studio: 7 Grand total: 120 Unit Schedule (Gross SF - by Flr) Level Unit Type Name Count Level 1 1BR Unit A2 2 Level 1 1BR Unit A3 3 Level 1 1BR Unit A5 6 Level 1 1BR+D Unit B1 3 Level 1 2BR Unit C3 2 Level 1 Care Suite 0-1 CS 5 Level 1 Care Suite Commons CS Commons 1 Level 1 Care Suite Commons Utility/Laundry 1 Level 1 MC 1BR Unit MC-A1 2 Level 1 MC Studio Unit MC-S1 10 Level 1 MC Studio Unit MC-S2 5 Level 1 MC Studio Unit MC-S3 7 Level 1: 47 Level 2 1BR Unit A2 3 Level 2 1BR Unit A3 7 Level 2 1BR Unit A5 4 Level 2 1BR+D Unit B1 3 Level 2 1BR+D Unit B2 7 Level 2 2BR Unit C2 4 Level 2 2BR Unit C3 4 Level 2 Studio Unit S1 2 Level 2: 34 Level 3 1BR Unit A2 5 Level 3 1BR Unit A3 7 Level 3 1BR Unit A5 4 Level 3 1BR+D Unit B1 3 Level 3 1BR+D Unit B2 8 Level 3 2BR Unit C1 1 Level 3 2BR Unit C2 4 Level 3 2BR Unit C3 2 Level 3 Studio Unit S1 5 Level 3: 39 Grand total: 120 Bldg Gross SF -... Level Gross SF Level -1 20,648 ft² Level 1 41,440 ft² Level 2 36,833 ft² Level 3 36,873 ft² 135,794 ft² PARKING 50 GARAGE STALLS 52 SURFACE STALLS 102 TOTAL kaas wilson architec ts Summit Development Arden Hills Senior Living Cover Sheet SUMMIT -ARDEN HILLS SENIOR LIVING ARTIST RENDERING LOCATION MAP kaas wilson architec ts Summit Development Arden Hills Senior Living Rendered Site Plan 1" = 40'-0"1 Site Plan 694 kaas wilson architec ts Summit Development Arden Hills Senior Living Fitness Trail Site Plan STAIRUNEXCAVATED 50 STALLS GARAGE ENTRY 20,648 ft² Garage 822 ft² Fitness 89 442 ft² Maint./Office 90TrashStair Elev. Lobby 677 ft² Theater 99 538 ft² Storage 94 kaas wilson architec ts Summit Development Arden Hills Senior Living Garage 1/16" = 1'-0"1 Level -1 REF.FDFD50 STALLS DINING PATIO MC DECK 683 ft² Unit MC-A1 683 ft² Unit MC-A1 450 ft² Unit MC-S2 468 ft² Unit MC-S3 436 ft² Unit MC-S1 436 ft² Unit MC-S1 436 ft² Unit MC-S1 450 ft² Unit MC-S2 468 ft² Unit MC-S3 436 ft² Unit MC-S1 468 ft² Unit MC-S3 436 ft² Unit MC-S1 450 ft² Unit MC-S2 468 ft² Unit MC-S3 436 ft² Unit MC-S1 450 ft² Unit MC-S2 468 ft² Unit MC-S3 436 ft² Unit MC-S1 436 ft² Unit MC-S1 468 ft² Unit MC-S3 484 ft² MC Lounge QQQQQ 238 ft² Staff Touchdown RRRRR 150 ft² Spa SSSSS 137 ft² Laundry TTTTT 838 ft² Mail Cafe QQQQQQ Stair 974 ft² MC Dining UUUUUU Elev. Lobby 100 ft² Bistro AAAAAAAA 1,514 ft² Kitchen EEEEEEEE 436 ft² Unit MC-S1 436 ft² Unit MC-S1 650 ft² Unit A3 853 ft² Unit B1 703 ft² Unit A2 853 ft² Unit B1 853 ft² Unit B1 3,272 ft² Dining MMMMMMMMM Redundant Room Conference 98 257 ft² DOH 986 Work Room Marketing 468 ft² Unit MC-S3 450 ft² Unit MC-S2 388 ft² 0-1 CS 703 ft² Unit A2 664 ft² Unit A5 664 ft² Unit A5 916 ft² Unit C3 664 ft² Unit A5 664 ft² Unit A5 650 ft² Unit A3 147 ft² Utility/Laundry 809 ft² CS Commons Schema 1 Legend 1BR 1BR+D 2BR Care Suite Care Suite Commons MC 1BR MC Commons MC Studio 388 ft² 0-1 CS 388 ft² 0-1 CS 388 ft² 0-1 CS 388 ft² 0-1 CS Stair kaas wilson architec ts Summit Development Arden Hills Senior Living Level 1 Floor Plan 1/16" = 1'-0"1 Level 1 1,150 ft² Unit C2 1,150 ft² Unit C2 853 ft² Unit B1 650 ft² Unit A3 853 ft² Unit B1 853 ft² Unit B1 650 ft² Unit A3 ? ? ? 901 ft² Unit B2 650 ft² Unit A3 650 ft² Unit A3 901 ft² Unit B2 901 ft² Unit B2 901 ft² Unit B2 703 ft² Unit A2 916 ft² Unit C3 664 ft² Unit A5 916 ft² Unit C3 664 ft² Unit A5 664 ft² Unit A5 703 ft² Unit A2 664 ft² Unit A5 916 ft² Unit C3 901 ft² Unit B2 901 ft² Unit B2 436 ft² Unit S1 650 ft² Unit A3 650 ft² Unit A3 650 ft² Unit A3 916 ft² Unit C3 703 ft² Unit A2 436 ft² Unit S1 9,516 ft² Circulation/Commons 1,150 ft² Unit C2 1,150 ft² Unit C2901 ft² Unit B2 kaas wilson architec ts Summit Development Arden Hills Senior Living Level 2 1/16" = 1'-0"1 Level 2 1,150 ft² Unit C2 1,150 ft² Unit C2 853 ft² Unit B1 650 ft² Unit A3 703 ft² Unit A2 853 ft² Unit B1 853 ft² Unit B1 1,045 ft² Unit C1 703 ft² Unit A2 901 ft² Unit B2 901 ft² Unit B2 650 ft² Unit A3 650 ft² Unit A3 650 ft² Unit A3 901 ft² Unit B2 436 ft² Unit S1 901 ft² Unit B2 436 ft² Unit S1 436 ft² Unit S1 703 ft² Unit A2 1,150 ft² Unit C2 1,150 ft² Unit C2 436 ft² Unit S1 901 ft² Unit B2 901 ft² Unit B2 901 ft² Unit B2 650 ft² Unit A3 650 ft² Unit A3 901 ft² Unit B2 650 ft² Unit A3 703 ft² Unit A2 436 ft² Unit S1 664 ft² Unit A5 703 ft² Unit A2 664 ft² Unit A5 664 ft² Unit A5 916 ft² Unit C3 664 ft² Unit A5 916 ft² Unit C3 6,729 ft² Circulation/Commons kaas wilson architec ts Summit Development Arden Hills Senior Living Level 3 1/16" = 1'-0"1 Level 3 kaas wilson architec ts Summit Development Arden Hills Senior Living Exterior Perspectives kaas wilson architec ts Summit Development Arden Hills Senior Living Exterior Perspectives kaas wilson architec ts Summit Development Arden Hills Senior Living Trail Perspectives kaas wilson architec ts Summit Development Arden Hills Senior Living Trail Perspectives kaas wilson architec ts Summit Development Arden Hills Senior Living Trail Perspectives ARDEN HILLS SENIOR LIVINGENVIRONMENTAL ◦ ENGINEERING ◦ SURVEYING See DetailENVIRONMENTAL ◦ ENGINEERING ◦ SURVEYINGARDEN HILLS SENIOR LIVINGVICINITY MAPDetail ARDEN HILLS SENIOR LIVING PARKSHORE TRAIL ACTIVITY OPTIONS PROPOSED EXERCISE OP T IONS Summit Development is proposing to include exercise stations as part of its investment in improving the city owned park area at Parkshore Drive. We believe this wellness initiative serves our proposed development as well as the entire community that choses to use this public park. The equipment highlighted in our proposal is meant to serve as an example of senior fitness equipment that is safe for most users. Choosing equipment where the user remains seated was a priority as well as including accessible exercise options. PROPOSED TRAIL WITH EXERCISE STATION S 4 -PERSON LEG PRES S 2 PERSON ACCESSIBLE CHEST PRESS 2 -PERSON SIT-UP BENCH 2 PERSON BACK & ARMS COMBO RECUMBENT BIK E 2 -PERSON ACCESSIBLE LAT PULL MORE INFORMATION HTTPS://GFOUTDOORFITNESS.COM/SENIOR -FITNESS/ Approved: CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION SEPTEMBER 17, 2018 5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the City Council Work Session at 5:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Dave McClung, Fran Holmes and Steve Scott Also present: City Administrator Dave Perrault, Public Works Director/City Engineer Sue Polka, Finance Director Gayle Bauman, Interim City Planner Jane Kansier, Deputy Clerk Jolene Trauba, and Summit Development Managing Partner Jamison Kohout A revised agenda was distributed with items renumbered. Mayor David Grant noted that Councilmember Brenda Holden would be arriving late. 1. AGENDA ITEMS A. Investment Policy Review Finance Director Gayle Bauman stated that after reviewing the City’s Investment Policy she was not recommending any changes at this time. B. Sheriff Budget Discussion City Administrator Dave Perrault noted that the Sheriff brought forth the preliminary budget for 2019 that includes a $48,000 increase over the 2018 budget. The largest cost was adding an additional Investigator, the second was personnel costs including COLA and PERA. Equipment, including a new squad car, was the next largest expense. A narrative and summary from the Sheriff’s Office were attached for review. Some cases such as elder abuse are mandated by State Statute which is adding to the investigation case load. Mayor Grant asked if we could obtain the number of investigations and expenses in Arden Hills over the last five years. He felt that at some point adding more Deputies would not be cost effective. ARDEN HILLS CITY COUNCIL WORK SESSION – SEPTEMBER 17, 2018 2 City Administrator Dave Perrault stated that the budget numbers are based on a three year average and cost to the City is based on a formula that includes the number of calls for service and the number of cases investigated. Mayor Grant noted that the budget could not be changed but the Council should determine how they would vote in 2019. Councilmember Dave McClung asked when the Sheriff’s contract was up and that competitively bidding for services is not a bad thing. City Administrator Perrault said the contract was up at the end of 2018. C. Crossing Signs (Hamline & Floral and Hamline & Wyncrest) Public Works Director/City Engineer Sue Polka noted there are two mid-block crossing on Hamline Avenue, at Wyncrest and at the Floral Park exit. She has received quotes for variable speed message signs and there are other options that could be used such as a push button/strobe light sign. She recommended a speed sign or a push button sign at the locations. She estimated cost to be approximately $8000 per location. Councilmember McClung wondered if a combination of each sign would be appropriate. Possibly a speed sign going opposite directions at each location and a push button sign in the other direction. Public Works Director/City Engineer Polka stated that some MUTCD and Federal rules have changed but she is working with a traffic engineer from Ramsey County will come back with a proposal. Councilmember Holden arrived at 5:15 p.m. D. Concept Plan Review – Parkshore Drive Summit Development Managing Partner Jamison Kohout gave a presentation for possible development of the Parkshore Drive site as a Senior Home Residential facility. The property is currently zoned as single family, medium density. They would request a Comp Plan Amendment to a higher density, but he stated that this type of development has a lower concentration of use with less vehicle traffic and less parking. They would like to see 100-150 units. The property would most likely employ 35-55 staff members with approximately one-third being on site at any given time. Walker Methodist would operate the facility. A public trail could be constructed on the west side of the property. Interim City Planner Jane Kansier noted that in a high density residential district there can be up to 12 units per acre. The property is currently shown as medium density residential so it would require a Comprehensive Plan update and a rezoning. They could have up to 72 units under the current zoning. ARDEN HILLS CITY COUNCIL WORK SESSION – SEPTEMBER 17, 2018 3 Mr. Kohout said they are putting 75 units on three acres in other cities. He felt the smallest number of units they would want to have would be 110-120. He stated that he has spoken with the homeowner whose property is next to the site and he is open to this use. Mayor Grant said the density is a concern for him. Councilmember McClung was interested to hear what building materials would be used. Mr. Kohout said they would be hard plank exteriors with multiple colors, lots of stone and brick, with arches and gables. Upon entering the facility there is a two story entry with a fireplace, library, exercise facility, and café area so it would not be repurposed as an apartment in the future. Councilmember McClung was concerned about density and wanted to make sure that the neighbors were supportive. Mr. Kohout said they would plan a community meeting with the neighbors in the area. Councilmember Holden stated that she could see a PUD on this project and going up to 110 units. She would like them to add the trail as part of the PUD. Councilmember Steve Scott felt there is a need for more senior focused housing in the city, so he would say yes to this proposal if it can mesh with the density requirements and agreement from the neighbors. Councilmember Fran Holmes said this might be less of an impact to the area than other projects that have been proposed. She was concerned about density but would be supportive of a higher number of units. She also commented that there would be little addition to rush hour traffic with a senior development. Mr. Kohout will do more renderings, meet with neighbors and come back to give another presentation. E. B-2 District Design Standards Interim City Planner Kansier noted that the Council wanted to look at setback requirements for buildings and parking lots in the B-2 District, generally located along County Road E between Highway 51 and Lexington Avenue. Any changes made to the B-2 District would also apply to the B-3 District. Currently the building need to be close to the street with the parking behind the buildings. This has presented some issues with snow removal and trails/sidewalks along the road. Staff was requested to bring forth some design changes that might allow for more flexibility in building and parking placement and façade requirements which currently require at least 50% of the first level building façade be transparent. Staff suggested the building setback be increased from 20 feet to 50 feet, and the parking restriction where parking cannot be located between the street and front of the building be removed. Staff also suggested the 50% transparency remain on the first level facade that fronts a public street but the 20% transparency be removed for all facades. Window treatments requirements could be managed by the building code. ARDEN HILLS CITY COUNCIL WORK SESSION – SEPTEMBER 17, 2018 4 Councilmember Holmes liked the larger setback and changing parking requirements so it doesn’t have to be behind the building. Councilmember McClung wondered if other cities had some of the same issues. Interim City Planner Kansier said some businesses are being creative and making areas that look like windows but have photos in them to give the appearance of a window. She said they can look at other cities to see how they are wording their ordinances. She reminded the Council that PUDs and plans that have already been approved will remain in effect even if they make changes. F. US Frontage Road, Prior Avenue to Highway 96 – Potential Turn Back Public Works Director/City Engineer Sue Polka stated that MnDOT has requested a Release of Right of Way for the frontage road along US 10 between Prior Ave and Highway 96. Public Works currently maintains the road and the City has utilities in the road. MnDot is paying for part of the repaving and she will check into the exact numbers. It is possible the road could meet State Aid requirements. Mayor Grant said with no objections from the Council, staff should proceed with MnDOT. G. Public Works Maintenance Worker and Seasonal Worker City Administrator Perrault noted there is a vacancy for Public Works Maintenance Worker and staff would like authorization to post at the next Council meeting. Additionally, Director Polka is requesting a seasonal employee through the end of the year. There were no objections from the Council. H. SLWA Update Councilmember Holden said she thinks SLWA is in material breach. She felt they cherry picked items there were covering which differed from what the Council was told. She thinks we should terminate the contract. Mayor Grant noted that if the contract were terminated people could still buy the insurance, but the City logo wouldn’t appear on marketing materials. Councilmember Scott would like an opinion from the City Attorney. City Administrator Perrault stated that the City Attorney thinks the safest route is to amend the marketing materials, and give SLWA 30 days to cure as required by the agreement. Marketing materials would be at the discretion of the Council. Councilmember McClung felt that we should notify SLWA of a breach. Mayor Grant said staff should notify SLWA of the breach, request a cure of the breach and a mailing be approved by the Council without the City logo. ARDEN HILLS CITY COUNCIL WORK SESSION – SEPTEMBER 17, 2018 5 I. Council Tracker Update City Administrator Perrault handed out the most recent Council tracker, noting that Council should review and decide which items could be removed. After discussion the following items were removed from the list: Thom Drive Construction Complaints, Noise at Bethel, and Rezoning of Residential Districts. The following item was added to the list: Infill Development J. TCAAP Open House Discussion Mayor Grant noted that it was the intent of the Council to go out for public comments on TCAAP. After discussion, it was decided the Open House would be on November 15 in the Marsden Room at Ramsey County Public Works, if available, or at City Hall. Items to be presented include: SAC issues, the City’s involvement with HOA issues, Memo of Understanding for parks and the civic center site, utilities on the Spine Road, water tower and lift station, and what the City agreed to regarding infrastructure. HGA, the City Attorney, Ehlers, Kimley-Horn and other consultants will be asked to be attend to present their respective topics. Discussion ensued regarding TCAAP negotiations with Alatus and Ramsey County. 2. COUNCIL COMMENTS AND STAFF UPDATES Councilmember Holden said she went to the open house event at HealthPartners. Councilmember McClung said he would now be able to be at the State of the City event. Councilmember Scott went to the Health Partners event and the Lexington Station block party. He thanked staff for forwarding crime information to the Sheriff’s Department. Councilmember Holmes asked about the Tobacco 21 public hearing. City Administrator Perrault responded that the hearing is set for November 13 and staff is also considering opening the October work session for vendors to come to discuss. Mayor Grant also attended the HealthPartners and Lexington Station events. City Administrator Perrault handed out copies of the preliminary slides for the State of the City. He also noted staff will be posting an RFP for a new auditor. ADJOURN ARDEN HILLS CITY COUNCIL WORK SESSION – SEPTEMBER 17, 2018 6 Mayor Grant adjourned the City Council Work Session at 7:43 p.m. __________________________ __________________________ Jolene Trauba David Grant Deputy Clerk Mayor Approved: January 14, 2019 CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION DECEMBER 17, 2018 5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the City Council Work Session at 5:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Steve Scott Absent: None Also present: City Administrator Dave Perrault, Public Works Director/City Engineer Sue Polka, City Planner Mike Mrosla, Bolton and Menk Planner Jane Kansier, Communications Coordinator Dawn Skelly, Deputy City Clerk Jolene Trauba, Wold Architects and Engineers Partners Paul Aplikowski and Douglas Kahl, Moundsview School District Assistant Superintendent John Ward and Summit Development Land Acquisition Partner Jamison Kohout 1. AGENDA ITEMS A. Concept Plan MVHS Bolton and Menk Planner Jane Kansier noted that Moundsview High School has recently purchased the site on the north side of Lake Valentine Road which was the First Student bus garage. Plans are to add a gymnasium addition and two classrooms, plus interior renovation. Parking will be removed due to the additions and the idea is to utilize the First Student lot for student parking. The property is currently zoned low density residential. The proposal would require a Comprehensive Plan Amendment for the First Student site to Public and Institutional, and a Planned Unit Development to allow the use on non-contiguous parcels as a single use. Wold Architects and Engineers Partner Paul Aplikowski began his presentation by saying that the Moundsview High School site is constrained and it is a challenge to add on to it. The site is currently deficient on parking and they are trying to address that as part of the additions. He noted that a parking lot currently used primarily for staff is being proposed to be made into bus parking and the front drive will be parent drop off parking only. A three story addition is proposed for the ARDEN HILLS CITY COUNCIL WORK SESSION – DECEMBER 17, 2018 2 northeast corner that will contain classrooms and mechanical. A new field house with an elevated walking track is proposed and interior remodeling to correct classroom size. Mr. Aplikowski explained that the proposed bus loop will be single parked, no other vehicles would be allowed in the bus loop area, creating a safer environment. A significant piece of existing parking will be used for the bus loop, which is the reason for using the First Student lot for additional parking. Discussions have been ongoing regarding safety concerns that may be addressed by possibly narrowing the road, adding islands and flashing lights and crosswalks. Mr. Aplikowski mentioned they are proposing some field work be done to make up for loss from the new addition. They will not be lights on the new fields. He continued to review other drawings of the proposed additions. Councilmember Fran Holmes expressed concern about traffic congestion as students are crossing to the new parking lot. Mr. Aplikowski responded that in most cases the traffic load is about 15-20 minutes long and because of the concentrated load traffic doesn’t warrant a signal light. Councilmember Holmes said she feels traffic is an issue for about an hour each morning. Planner Kansier said a traffic impact study has been requested to know how many cars are school driven. Mayor Grant asked for more information about how the buses will go in and out. Mr. Aplikowski demonstrated on a map provided that the buses will come in and park in their designated spot at an angle and leave again in order. Mayor Grant asked where the staff would be parking. Moundsview School District Assistant Superintendent John Ward said they would like adult staff to park across the street in the new parking lot. Councilmember Dave McClung wondered what is the current number of onsite parking spots, how many are they losing for the new bus loop and how many will be added across the street. Planner Kansier replied that there are approximately 500 parking spots on the current site, they would reduce that to about 210 and add 500 spaces in the new lot. So in total approximately 200 new parking spaces will be added. Mayor Grant asked if there would be a sidewalk to Janet Court. Public Works Director/City Engineer Sue Polka said she felt a sidewalk is necessary at that location. City Planner Mike Mrosla noted that staff did observe the afternoon release and there were a good number of students that cross the road onto Janet Court. Janet Court is marked for two hour parking. ARDEN HILLS CITY COUNCIL WORK SESSION – DECEMBER 17, 2018 3 Mayor Grant wondered if the architects had looked at a bridge over Lake Valentine Road or a tunnel under the road. Mr. Aplikowski said those options were discussed. A bridge is an expensive option and in other areas people don’t use a bridge when they can just cross the road without one. There were safety issues that come from having a tunnel, and utilities that may be in the way of a tunnel. Councilmember Holden asked how this fits into the 2040 Comprehensive Plan. Planner Kansier responded that technically we should wait until the 2040 Comprehensive Plan is approved and then submit for an amendment. City Planner Mrosla said the Comprehensive Plan, once given final approval by the Council, could be submitted for Met Council approval and then the City could ask for an amendment. Staff has discussed that idea with Met Council so they are aware. Mr. Aplikowski stated the plan is to bid in March and begin construction as soon as possible. Kraus Anderson’s plan is to begin working on the additions right away to try to have some of it enclosed by winter. They also hope to submit plans to Rice Creek Watershed in January. Councilmember Holden expressed concern about tree removal in the Janet Court area. City Planner Mrosla said Staff has directed them to do a tree study and ensure adequate landscaping adjacent to residential properties. Councilmember Holmes again expressed concern about students crossing the street to the new parking lot. Public Works Director/City Engineer Polka felt the architects would need to provide solutions based on the traffic study. Councilmember McClung also stated concern for the safety of the students crossing back and forth but also the free flow of traffic on the street throughout the entire course of the day. Mayor Grant said he can support the plan but a sidewalk to Janet Court also needs to be part of the plan. Councilmember Steve Scott said he is generally in support of the plan but the overriding concern is the safety of the students getting to and from the parking lot. Mr. Aplikowski said Krauss Anderson will manage the construction and develop bid packages for other contractors that will do the work. Planner Kansier noted that this project will need to be highly coordinated with City staff and contractors as it is a tight schedule for approval and construction. City Planner Mrosla said they have also asked Moundsview School District for a construction phasing plan and employee construction parking plan. ARDEN HILLS CITY COUNCIL WORK SESSION – DECEMBER 17, 2018 4 Mr. Ward said Krauss Anderson has told them they won’t be staging across the street but would like to park across the street. Mayor Grant reiterated the fields aren’t a concern, the building design isn’t a concern but they need more discussion regarding student safety, pedestrian traffic and a tree study. B. Concept Plan Summit Development City Planner Mrosla stated the applicant is requesting to develop the vacant lot along the south side of Parkshore Drive and is bringing a revised Concept Plan for review. They are proposing 120 units of senior living; independent living, assisted living and memory care. The plan would require a Preliminary Plat and Final Plat for subdivision, a Comprehensive Plan Amendment to change from Medium Density Residential to High Density Residential, rezoning from R-1 – Single- Family Residential District to R-4 – Multiple Dwelling District, a Conditional Use Permit for Nursing Home and Assisted Living, and a Planned Unit Development for the flexibility and density requested. The applicant is proposing to do a land swap, encroaching onto .13 acres of cit y property. In return they are proposing to dedicate .43 acres along the subject properties western property line to the City. Summit Development Land Acquisition Partner Jamison Kohout said the neighbors have seen the new proposal, a building with a roughly 35,000 square foot foundation. The former plan had the building at an angle following the drainage easement along the Winiecki property. This plan is for a more tradition L layout with 60-65 underground parking stalls for staff and residents, and a small surface lot for visitors. They are proposing a land swap to accommodate the length of the building and in exchange allow for a trail on the adjoining City property. He noted he would also like to see a few additional parking stalls close to the trail loop. Mr. Kohout felt the proposal utilized the site well, has lighter traffic impact than other multi -unit facilities, they will bring amenities that building residents as well as other community members could use. Discussion ensued around the traffic impact of residents and staff. Mr. Kohout said the initial response is that people would like to see more 2 bedroom apartments which would take away units from the 120 in this proposal. Generally parking space is calculated at .75 stalls per unit. Councilmember Holden stated her concern about the land swap and creating a precedent. Mr. Kohout said he felt it would benefit both parties to have the lot lines more square. Mayor Grant asked staff if squaring the property would make it easier to develop. City Planner Mrosla responded that it would make more room for a trail. Public Works Director/City Engineer Polka said she liked the idea of Summit providing the amenity of a trail in our park. If the original configuration remains in palce, the loop won’t be as nice as is laid out in the proposal. ARDEN HILLS CITY COUNCIL WORK SESSION – DECEMBER 17, 2018 5 Councilmember Holmes said she doesn’t have a problem with the land swap but wants to know what Mr. Winiecki thinks. Mayor Grant wondered what might happen if someone bought the Winiecki property years from now and wanted to redevelop it. The design being proposed makes the property rectangular in shape. City Planner Mrosla stated that approximately 12 people were in attendance at the informal neighborhood meeting held by Summit. Most of the comments were about the timing of the project, screening of the parking lot and other parking questions, setbacks, density and traffic access onto Old Highway 10. Most residents at the meeting were in general support of the plan. Another neighborhood meeting with more information will be held at a later date. Councilmember McClung noted that the land is oddly shaped, the swap would allow us to make improvements to the city owned park land and gain the asset of a trail segment, so he thought the Council would be setting a pretty high precedent that would have to be met by others that may want to land swap. He is leaning toward supporting the swap but would love the building to be closer to 100 units. And he wanted to be sure there would be enough landscape buffering. Mr. Kohout said buffering is a concern for them as well and that some berming and tree plantings will not be an issue. As a next step, they will figure out the unit combination so they can give a firm response to parking needs. Councilmember Holden asked if there was a category for the Comprehensive Plan that would allow 22 units per acre without making it generally high density, and what would that classification be? City Planner Mrosla responded that the current land us is 12 units per acre, they are asking for 22.5 units per acre. Memory care units are often looked at as .5 units so that would give flexibility to the number of units. Councilmember Holden said she was also interested in making sure a sidewalk was put in from Old Highway 10 to the cul-de-sac. City Planner Mrosla stated as part of the application Staff was going to require some kind of dedication or trail easement area so if the trail system ever gets built down Old Highway 10 that property easement on Parkshore Drive would be available. Councilmember Scott said that he doesn’t feel as restrictive on the 120 units, but what sells this for him is the underground parking concept, as that minimizes the footprint of asphalt. Mr. Kohout gave an explanation of building heights and midpoint measurements. They are planning to build the facility as low as possible on the lot. From I-694 it may look like a three story structure with a half of a basement. He also explained what some of the interior features of the facility may look like. Mayor Grant said he was OK with the land swap and didn’t feel the additional units would add that much to traffic in the area. ARDEN HILLS CITY COUNCIL WORK SESSION – DECEMBER 17, 2018 6 Councilmember McClung said his support for the land swap would be contingent on getting a trail constructed, not at City expense. Mr. Kohout stated that his plan is to come back with a layout of what they project to put in the facility and how many units they will have, investigate what it will cost to build the trail, work with Staff to determine a sidewalk to Old Highway 10, get elevation drawings, illustrate buffer landscaping and have another neighborhood meeting. He also suggested putting the sidewalk on the north side of Parkshore Drive versus the south side, due to residents of the townhomes having more access on that side of the road. Discussion ensued regarding roof height and pitch, while noting the Council is sensitive to height. C. TCAAP Survey Results Communications Coordinator Dawn Skelly presented a summary of the two surveys from the TCAAP Public Form. The City survey was two open ended questions, the second survey was multiple choice related to the Civic Site and put together by HGA. Surveys were handed out at the forum and online via the City website and Facebook page. Most responses came from the forum. There were 41 responses to the City survey and 34 responses to the Civic Site survey. Communications Coordinator Dawn Skelly reviewed the main themes from the responses as shown on the PowerPoint presentation, including the following: overall concerns with the TCAAP/Rice Creek Commons redevelopment proposal including concerns about density, traffic, impact to schools, and loss of small town feel. Attendees wanted a better understanding of costs/financing and the open space plan. They cautioned the City to avoid duplication of amenities with neighboring cities, chains/franchises, management and facilities, and the pace of building a civic facility. The majority wanted a civic site that included rinks for skating, walking track, fitness classes, gym, meeting spaces, banquet space, outdoor trails for cross-country skiing, a restaurant and underground parking. In light of Ramsey County announcing a pull-back in resources the week prior, many residents wanted more information and open discussion. Mayor Grant wondered how far the Council would like to take the Civic Site discussion with Ramsey County taking a hiatus in TCAAP discussions. Councilmember Holmes felt there needs to be numbers attached to the construction and maintenance in order to warrant more Civic Site Task Force meetings. Councilmember Holden suggested having HGA attend one more Task Force meeting, present the survey results and tying up the Task Force. Councilmember McClung said he felt the City has a basis to start should the next step present itself but there is no need for obtaining numbers until then. Councilmember Holden stated the purpose of the Task Force was to determine if we were interested in utilizing the land and what we might use it for, not discuss the costs. Councilmember McClung said he didn’t want to spend a lot of money putting numbers together in case it doesn’t go anywhere. Due diligence has been done but until there is more positive progress it is appropriate to put the Civic Site discussion on hold. ARDEN HILLS CITY COUNCIL WORK SESSION – DECEMBER 17, 2018 7 Mayor Grant suggested the Civic Site be built into the MDA instead of an MOU. Councilmember Holmes said Task Force could have a meeting in January with a presentation of the survey results and then temporarily suspend the Task Force until further notice. D. Council Request Tracker City Administrator Perrault reviewed the request tracker in detail with the Council. After discussion, Thom Drive Issues was removed from the tracker. 2. COUNCIL/STAFF COMMENTS Councilmember Holden wondered what the City Planner’s priorities will be. City Planner Mrosla said he has been looking at infill development and developing a smoother process. They are looking at several property development plans, including the old fire department property. Councilmember Holden suggested the City not renew their membership with the St. Paul Area Chamber of Commerce. Three other Councilmembers agreed. Councilmember Scott said the Ramsey County League of Local Governments had their annual meeting and has new leadership, he will be the representative for Beyond the Yellow Ribbon. City Administrator Perrault asked if the Council would like a work session with Alatus and set a tentative date for January 16. City Administrator Perrault asked if they wanted to have a reception along with swearing in of Councilmembers. Consensus was no. ADJOURN Mayor Grant adjourned the City Council Work Session at 8:06 p.m. __________________________ __________________________ Jolene Trauba David Grant Deputy City Clerk Mayor _____________________________________________________________________________________________ City of Arden Hills Planning Commission Meeting for July 10, 2019 P:\Planning\Planning Cases\2019\19-002 - Summit Development - PUD, CPA, RZ, PP, FP Page 1 of 19 Requested Action Summit Development has submitted an application for Site Plan Review, Final Planned Unit Development, Rezoning, Comprehensive Plan, Conditional Use Permit, Preliminary Plat and Final Plat. The Applicant is requesting to construct a three (3) story, 120 senior housing units which will include independent living, assisted living, memory care and skilled nursing. The property is located at 1718 Parkshore Drive. The property is zoned R-1, Single Family Residential District and is guided as Medium Density Residential on the Land Use Plan. Background 1. Existing Site Conditions: The proposed development site is approximately 5.32 acres in size and is comprised of four separate properties: 1718, 1720, and 1722 Parkshore Drive and 4177 Old Highway 10. The properties are currently vacant. The City owns an approximately 4-acre parcel of land that borders the site on the west and extends north to the south side of Round Lake. This property is identified in the 2030 Comprehensive Plan as being part of the Arden Hills parks system, but it has not yet been developed by the City to include recreational amenities. The City previously approved a Final Plat and Planned Unit Development for the site in 1989 that would have allowed for the construction of four stand-alone apartment buildings, one on each of the four lots. Each building would have included 16 units for a total of 64 units. Due to financial constraints the developer was unable to move forward with the project and the PUD expired in January 1992. MEMORANDUM DATE: July 10, 2019 PC Agenda Item 3.A TO: Planning Commission FROM: Mike Mrosla – Community Development Manager/City Planner SUBECT: Planning Case # 19-002 – Public Hearing Required Applicant: Summit Development Property Location: 1718, 1720, 1722 Parkshore Drive and 4177 Old Highway 10 Request: Site Plan Review, Final Planned Unit Development, Rezoning, Comprehensive Plan, Preliminary and Final Plat, Conditional Use Permit _____________________________________________________________________________________________ City of Arden Hills Planning Commission Meeting for July 10, 2019 P:\Planning\Planning Cases\2019\19-002 - Summit Development - PUD, CPA, RZ, PP, FP Page 2 of 19 At their August 21, 2017 meeting the City Council reviewed a concept plan submitted by Pulte Homes. Pulte Home presented a proposal to construct 59 units of attached townhomes. The concept plan showed 11 separate buildings on the subject site. Each of the stand-alone buildings would have four to six individual units as shown below. Units would range in size from 1,580 to 2,500 gross square feet. In order to address stormwater management, two collection ponds are proposed. The larger of the two ponds would have a surface area of 15,200 square feet and was shown located on the adjacent City-owned park property. However, Pulte Homes didn’t move forward with the project. 2. Surrounding Area: Direction 2040 Comp. Plan Land Use Zoning Existing Land Uses North Medium Density Residential, High Density Residential R-3 – Townhouse & Low Density Multiple Dwelling District Multiple Family, Single-Family Attached South Right-of-Way (Interstate 694) Right-of-Way (Interstate 694) Right-of-Way (Interstate 694) East Medium Density Residential R-1 – Single Family Residential Single Family Detached West Parks and Open Space Parks and Open Space Parks and Open Space 3. Site Data: 2040 Future Land Use Plan: MDR – Medium Density Residential Existing Land Use: Undeveloped Zoning: R-1: Single Family Residential Lot Size: 9.34 acres (includes 5.32 acres + 4 acres of City Park) Topography: There are substantial grade changes on this site, with elevations ranging from the low point of 892’ on the south side to the high point of 928’ in the center of the site. Significant grading will be required to develop the property. _____________________________________________________________________________________________ City of Arden Hills Planning Commission Meeting for July 10, 2019 P:\Planning\Planning Cases\2019\19-002 - Summit Development - PUD, CPA, RZ, PP, FP Page 3 of 19 Approvals: 1. Comprehensive Plan Amendment: As part of their application, the developer has requested that the 2040 Comprehensive Plan Land Use plan be amended to re-guide the subject properties. The existing land use is Medium Density Residential and this land use category allows for densities of six (6) to nine units (9) per acre. The Applicant is requesting to re-guide the subject property to High Density Residential which allows for densities of nine (9) to twelve (12) units per acre. Amending the Comprehensive Plan land use designation for this development is consistent with the following Comprehensive Plan policies: • Land Use Goal Policy: Preserve the stability and quality of the city's neighborhoods while allowing for redevelopment that is complimentary to existing development. Even though the proposed project is not a redevelopment project it meets the intent of the policy as the proposed land use is compatible with the adjacent uses. As the image below illustrates the proposed re-guiding is complementary to the existing high density at Parkshore Apartments and medium density at Edgewater Estates. • Housing Goal Policy: Encourage the incorporation of affordable and life-cycle housing into new development and redevelopment where feasible. The proposed development provides residents with another opportunity to age in community. The proposed development provides life-cycle housing as it offers independent senior housing and transitional care into more intense care. Residents won’t need to relocate to different units as they can add additional services to their unit as they _____________________________________________________________________________________________ City of Arden Hills Planning Commission Meeting for July 10, 2019 P:\Planning\Planning Cases\2019\19-002 - Summit Development - PUD, CPA, RZ, PP, FP Page 4 of 19 need them. However, if a resident requires memory care they will be asked to relocated to a memory care suite. The suites are specially designed to accommodate the resident’s needs. • Park and Recreation Goal Policies: o Develop, maintain, and encourage the use of a system of neighborhood parks and pathways that are safe and engaging, including connecting neighborhood paths to regional paths, and connecting neighborhoods, parks and other destinations through a City-wide path system. o Provide recreation programs and activities that address the interests of all segments of the community, including children, adolescents, adults, families, and seniors. As part of this development, the Applicant is requesting to utilize existing parkland for this development. The proposal would swap 0.37 acres of parkland for 0.03 acres of the Applicant’s property. As part of the land swap, the Applicant is also proposing to construct over quarter mile of public trails on the existing parkland. This trail segment includes workout stations with senior fitness equipment and shuffleboard courts. The proposed improvements will provide activities that address segment of the population not currently served. In addition, the Applicant is proposing to construct a trail along Parkshore Drive to the trail along Snelling Avenue (Old Highway 10). 2. Comprehensive Plan Amendment Process: An amendment to the Comprehensive Plan requires a recommendation from the Planning Commission following a public hearing, adoption of a resolution by the City Council, and review and approval by the Metropolitan Council. The City has submitted its 2040 Comprehensive Plan update to the Metropolitan Council. The Metropolitan Council will not consider any amendments to the Comprehensive Plan until the 2040 Plan is approved. As a condition of approval, the Comprehensive Plan amendment must be approved by the Metropolitan Council prior to the issuance of a building permit. In addition, Minnesota State Statute requires cities to notify adjacent governments, affected special districts, and affected school districts of proposed Comprehensive Plan amendments. Staff received letters of support from all adjacent communities. 3. Rezoning: The City’s Zoning Code identifies specific zoning districts through which the land uses and goals in the Comprehensive Plan are implemented. The zoning cannot conflict with the land use designation. When there is a conflict between the Comprehensive Plan and the Zoning Code, the City is required to amend the Zoning Code to comply with the Comprehensive Plan. The request to rezone the property to R-4, Multiple-Dwelling District is consistent with the Comprehensive Plan and state law requirements. _____________________________________________________________________________________________ City of Arden Hills Planning Commission Meeting for July 10, 2019 P:\Planning\Planning Cases\2019\19-002 - Summit Development - PUD, CPA, RZ, PP, FP Page 5 of 19 Conditional Use Permit A Conditional Use Permit is required for a nursing home and assisted living use within the R -4, Multiple Dwelling zoning district. City Code Section 1355.04 Subd. 3 of the Arden Hills Zoning Code lists the criteria for evaluating a Conditional Use Permit. The Planning Commission and City Council should consider the effect of the proposed use upon the health, safety, convenience and general welfare of the owners and occupants of the surrounding land and the community, in general, including but not limited to the following factors: 1. Existing and anticipated traffic and parking conditions; 2. Noise, glare, odors, vibration, smoke, dust, air pollution, heat, liquid or solid waste, and other nuisance characteristics; 3. Drainage; 4. Population density; 5. Visual and land use compatibility with uses and structures on surrounding land; 6. Adjoining land values; 7. Park dedications where applicable; 8. Orderly development of the neighborhood and the City within the general purpose and intent of the Zoning Code and the Comprehensive Development Plan for the City. Proposed Use: User – Summit Development will own the building and the lot. Walker Methodist will be the community and care manager for this facility. Walker Methodist has facilities that offer comprehensive and dynamic senior living in a network that spans the metro, greater Minnesota and Wisconsin. Walker Methodist offers independent care, assisted living, long term care, rehab, transitional care, memory and skilled nursing care. The proposed facility in Arden Hills will offer independent care, assisted living, memory and skilled nursing care. This facility will staff _____________________________________________________________________________________________ City of Arden Hills Planning Commission Meeting for July 10, 2019 P:\Planning\Planning Cases\2019\19-002 - Summit Development - PUD, CPA, RZ, PP, FP Page 6 of 19 anywhere from 50 to 70 employees. The facility will have staff on site 2 4 hours a day and will have a maximum shift size of 20 employees. Dwelling Units - The Applicant is requesting building a senior living facility with 120 units, which includes 61 independent living units, 30 assisted living units, 24 memory care units and five (5) skilled nursing care units. A breakdown of each area is outlined below: • The independent living and assisted care units are located floors one (1) through (3) of the building. The unit type are as follows: ▪ 7 – studio units (436 sq. ft.) ▪ 41 - (1) bedroom (650 - 703 sq. ft.) ▪ 24 - (1) bedroom plus den (853 - 901 sq. ft.) ▪ 17 - (2) bedrooms (916 – 1,150 sq. ft.) o As stated previously, residents won’t need to relocate to different units as they can add additional services to their unit as they need them. Residents only need to relocate if they need memory care services. • Memory care and skilled nursing units are located on the first floor. The unit type are as follows: ▪ 22 – studio units (436 - 468 sq. ft.) ▪ 2 - (1) bedroom (683 sq. ft.) ▪ 5 – skilled nursing care suites (388 sq. ft.) ▪ 2 - skilled nursing care commons (147 – 809 sq. ft.) o The memory care suites are specially designed to assist residents that require memory care services. • At the center of the building on floors one (1) through three (3) is a common area for residents to gather. • The first floor includes offices, dining areas and associated kitchens, mail café and bistro. In addition, the first floor offers outdoor dining patio and a deck for memory care residents. • The subfloor is where the movie theater and fitness center are located. The subfloor also is where the garage is located. The garage is approximately 20,648 square feet and contains 50 parking stalls. The garage provides parking for independent living units and staff. Refuse is collected in the garage level in a trash room. Plan Evaluation 1. Chapter 11, Subdivisions Land Exchange – The City owns an approximately 4-acre parcel of land bordering the site on the west and extending north to the south side of Round Lake. This property is identified as part of the Arden Hills park system in both the 2030 and 2040 Comprehensive Plans; however, there are no current plans by the City to construct recreational amenities onsite. During the neighborhood meeting process the adjacent property owner to the east requested the Applicant shift the building to the west. The proposed location of the building would mitigate the _____________________________________________________________________________________________ City of Arden Hills Planning Commission Meeting for July 10, 2019 P:\Planning\Planning Cases\2019\19-002 - Summit Development - PUD, CPA, RZ, PP, FP Page 7 of 19 property owners concerns. The relocation of the building requires the Applicant to utilize existing City park property. As noted above, the proposal involves an exchange of 0.37 acres of parkland for 0.03 acres of the Applicant’s property, along with the construction of a trail and other recreational amenities onsite. According to Minnesota Statutes 462.356, subdivision 2, the City must make a determination that the sale of the land is in conformance with the adopted Comprehensive Plan. Specifically, the State Statute reads: “No publicly owned interest in real property within the municipality shall be acquired or disposed of, nor shall any capital improvement be authorized by the municipality or special district or agency thereof or any other political subdivision having jurisdiction within the municipality until after the planning agency has reviewed the proposed acquisition, disposal, or capital improvement and reported in writing to the governing body or other special district or agency or political subdivision concerned, its findings as to compliance of the proposed acquisition, disposal or improvement with the comprehensive municipal plan.” Section 220.03, Subd. 2, of the City Code designates the Planning Commission as City’s Planning Agency. As such, the Planning Commission is tasked with determining whether the proposed land exchange is consistent with the Comprehensive Plan. In addition, Section 720.09 of the City Code requires any “proposal to divert recreational areas to other uses or to dispose of recreational areas shall be forwarded to the City's park and recreation committee for review and recommendations.” This request will be forwarded to the Park and Recreation Committee before the City Council meeting. _____________________________________________________________________________________________ City of Arden Hills Planning Commission Meeting for July 10, 2019 P:\Planning\Planning Cases\2019\19-002 - Summit Development - PUD, CPA, RZ, PP, FP Page 8 of 19 Preliminary and Final Plat – Due to the land swap the Applicant is required to replat the park land to accommodate the property line adjustments. The proposed preliminary plat shows the creation of one (1) lot of record from five existing large parcels including the existing City owned park. The City owned park is located on Outlot A and will be dedicated back to the City. The Applicant is working with the neighbor to provide a restrictive covenant on Outlot B. The covenant will restrict development for the foreseeable future. Park Dedication (1130.08) For a subdivision that results in new dwelling units in excess of eight units per acre, Section 1130.08 of the Subdivision Ordinance permits the City to require the applicants to dedicate up to ten percent of the buildable land area in the subdivision or to pay a park dedication fee of up to twenty percent of the property’s land value at the time the final plat is approved. In 2019, Ramsey County assigned an estimated market value of $745,500 to the three parcels included in this development. State Statutes require the City to use the value of the property prior to development when determining park dedication requirements. This means that the park dedication requirement, if it were paid in a fee, would be $149,100. In order to meet this obligation, the applicants have proposed to construct a sidewalk along the south side of Parkshore Drive from the end of the cul-de-sac to Snelling Avenue. This creates a connection to the existing trail along Snelling Avenue. The applicant is also proposing to construct a loop, approximately 565 feet in length, in the existing park land. This loop also includes six exercise stations. The cost of these improvements can be deducted from the total park dedication requirements. At this time, staff anticipates the developer will cover the gap between the park dedication requirement and the cost of the improvements. 2. Chapter 13, Zoning Code Review Section 1320 – District Provisions A. Lot Size, Building Coverage, and Landscaping – Flexibility Requested The minimum lot size in the R-4 District is 3,630 square feet per unit, or 435,600 square feet (10 acres). The total lot area of the subject property is 9.34 acres. The plat includes Outlot A, which is the City park land, Lot 1, the site of the proposed building, and Outlot B, also owned by the Applicant. The calculations in this section are based on the combined area of Lot 1 and Outlot B, which is 240,015.6 square feet, or 5.51 acres. The Zoning Code requirements for properties in the R-4 District allows a maximum building footprint of 25% and requires a minimum landscaped lot area of 65 percent. Landscaping is defined as all plantings, including trees, grass, and shrubs. The table below identifies the proposed percentages. _____________________________________________________________________________________________ City of Arden Hills Planning Commission Meeting for July 10, 2019 P:\Planning\Planning Cases\2019\19-002 - Summit Development - PUD, CPA, RZ, PP, FP Page 9 of 19 Proposed Master PUD (Sq. Ft.) Proposed Master PUD (PCT) Permitted (R-4 District) Structure Coverage 39,089 sq. ft. 16.3% Max. of 25% Landscape Coverage 95,002 sq. ft. 39.6% Min. of 65% Total area within Master PUD: 5.51 acres Flexibility is requested for the minimum lot size and landscape coverage. B. Height – Flexibility Requested Section 1305.04 of the City Code defines building height as “the vertical distance from the average elevation of the grade along a face of a building to the highest point of the roof surface of flat roofs, the deck line of mansard roofs, or the average height between the eaves and the highest ridge of gable, hip, or gambrel roofs.” These measurements are illustrated in the drawing below. The proposed building has a gable roof, with a height of 39 feet. Maximum height in the R-4 district is 35 feet. For comparison, City Staff reviewed the building heights of other senior and multifamily buildings located in the City. While the proposed building is taller than district standards, it is shorter than other senior and multifamily buildings within the community. Top of roofline height Summit Development 46 ft. Johanna Shores Senior Living 56 ft. McKnight Center Memory Care 50 ft. Cottage Villas of Arden Hills (Senior) 50 ft. Arden Flats Apartments 55 ft. Flexibility is requested from the maximum height of 35 feet. C. Setbacks – Meets Requirements As part of this application, the property is proposed to change zoning designations from Park and Open Space to R-4, Multiple Dwelling District. Setbacks in the R-4 District are 40 feet for the front yard, 5 feet for the side yard with minimum of 15 feet total for both side yards, and 30 feet for the rear yard. The proposed front setback is approximately 120 feet. Proposed side yard setbacks are 39.6 feet to the east and approximately 220 feet to the west. The rear setback will be approximately 95 feet. _____________________________________________________________________________________________ City of Arden Hills Planning Commission Meeting for July 10, 2019 P:\Planning\Planning Cases\2019\19-002 - Summit Development - PUD, CPA, RZ, PP, FP Page 10 of 19 Section 1325 – General Regulations A. Accessory Structures – Section 1325.01 No accessory structures are proposed as part of this application. The Applicant is proposing to store all waste containers in the underground parking garage. Any future trash enclosures shall utilize wooden gates and be constructed on three sides using the same materials and patterns used on the building. Locations shall be approved by the Planning Department. B. Landscaping and Tree Preservation – Section 1325.05 Subd. 1 and 1325.055 Minimum Caliper Inches – Meets Requirements The Zoning Code requires that a minimum number of caliper inches of trees be provided based on the gross square footage of the building on the property. The proposed building is three stories, and includes 115,854 gross square feet. This requires a minimum of 362 caliper inches. Section 1325.055, Subd. 6, 3, e, of the Zoning Code allows preserved trees on the site to count towards the required landscaping. There are 2,349 existing caliper inches of significant trees on the site. More than 1,300 significant caliper inches will remain after tree removal. This meets the minimum 362 caliper inches required. Tree Mitigation – Does Not Meet Requirements The existing site has 2,349 caliper inches of significant trees. The Applicant is proposing to remove 1,042 caliper inches. The removal of 1,042 caliper inches requires replacement at one caliper inch per every two caliper inches lost or 521 caliper inches. The applicant is proposing to plant 124 trees, with a total of 357 caliper inches. A condition of approval includes the need to plant additional trees to meet the minimum replacement requirements. Trees along Street Frontage – Meets Requirements The Applicant is proposing to plant 9 trees along the right-of-way adjacent to the new parking area. Perennials and Shrubberies – Exceeds Requirements The Zoning Code requires a minimum of 10 percent of the total landscaped area to be covered with perennials and/or shrubbery. The total landscaped area on the site is 95,002 square feet, resulting in the need for a minimum of 9,500 square feet of perennial and shrubbery cover. The proposed landscape plan includes new landscaping along the perimeter of the building. The proposed perennial and shrub planting beds includes more than 13,000 square feet, which is well above the minimum 10 percent of the total landscaped area. Planting Islands – Meets Requirements There is a single parking lot in front of the building. There will not be multiple rows or large expanses of parking. The perennial and shrub planting beds will separate the building from the parking areas. _____________________________________________________________________________________________ City of Arden Hills Planning Commission Meeting for July 10, 2019 P:\Planning\Planning Cases\2019\19-002 - Summit Development - PUD, CPA, RZ, PP, FP Page 11 of 19 Tree Selection – Meets Requirements The proposed landscape plan includes a variety of tree species, including maples, oaks and evergreens, ranging in size from 2-3 caliper inches. This is consistent with ordinance requirements. The Applicant is proposing to plant six (6) to eight (8) foot tall evergreens. C. Drainage Wetlands and Flood Plain – Section 1325.05 Subd. 2 – Meets Requirements The city code requires stormwater management be provided to meet water quantity, infiltration, and water quality requirements. The application identifies the construction of two stormwater ponds. The first pond is located to the south of the proposed structure adjacent to Interstate 694. The second is proposed on the City park. The proposed pond on the City park is located in a naturally occurring low spot on the property. The proposed pond is required because of the increase impervious surface on the lot due to the trails and will also serve the proposed building. The Applicant will be required to maintain the pond due to it partially severing the proposed development. Prior to the issuance of a land disturbance permit, the Applicant shall submit an operation and maintenance plan for the long-term care of all on-site and off-site stormwater facilities. D. Lighting – Section 1325.05 Subd. 3 – Meets Requirements The Applicant has submitted a lighting plan that identifies pole heights and lumen levels at the property lines. The plan shows zero lumens at the eastern property line. Other than wash or architectural lighting, attached security lighting shall be shoebox style, downward directed with flush lenses. The Applicant is proposing to use LED to illuminate the parking areas. As a condition of approval, all lighting shall be downward directed shoebox style with flush lenses. E. Screening – Section 1325.05 Subd. 4 - Meets Requirements The Zoning Code requires mechanical operating equipment located on the ground or roof to be screened from adjacent streets. _____________________________________________________________________________________________ City of Arden Hills Planning Commission Meeting for July 10, 2019 P:\Planning\Planning Cases\2019\19-002 - Summit Development - PUD, CPA, RZ, PP, FP Page 12 of 19 F. Requirements for Parking, Loading, and Circulation – Section 1325.06 – Flexibly Requested Parking requirements for senior living facilities are unique as not all tenants’ own v ehicles. The intention is to regulate senior independent, staff and visitor parking. The rational for this is because memory care and assisted living residents generally do not have vehicles; therefore, the parking demand for those uses will only need to support staff and visitor parking. The zoning ordinance is silent on the matter of parking counts for multi-family senior living. The zoning ordinance does require 1.1 parking stalls for every 1-bedroom dwelling unit and two (2) stalls for two (2) or more bedroom dwelling units within a multi-family development. The proposed project would require 145.5 stalls as shown in the table below. Units Unit Counts Required Stalls Number of Stalls Provided Parking Deficiency 1-bedroom units (1.1 parking stalls) 105 115.5 102 -143 2 or more bedrooms (2 parking stalls) 15 30 Total 120 145.5 However, the TCAAP Redevelopment Code (TRC) does have parking requirements for residential senior independent living, assisted, memory care, or skilled nursing uses. The ordinance requires one (1) stalls per unit for senior independent living units; 0.75 stalls per unit for assisted living, memory care and skilled nursing units. Units Unit Counts Required Stalls Number of Stalls Provided Parking Deficiency Independent living units (1 parking stalls) 61 61 102 -3 Assisted, memory care, or skilled nursing units (.75 parking stalls) 59 44.25 Total 120 105.25 The ordinance provides a provision for the City Council after recommendation by Planning Commission to establish alternate parking requirements for uses not specifically noted. Staff recommends utilizing the TRC parking requirements for residential senior independent living, assisted, memory care, or skilled nursing uses as the required parking meets the demands of the proposed use more adequately than the multi-family requirements. The proposed 102 parking stalls should adequality support the proposed use. The maximum shift size is 20 employees and that allot 82 stalls for residents and visitors. In addition, Walker Methodist is currently proposing shuttle services for residents. _____________________________________________________________________________________________ City of Arden Hills Planning Commission Meeting for July 10, 2019 P:\Planning\Planning Cases\2019\19-002 - Summit Development - PUD, CPA, RZ, PP, FP Page 13 of 19 Park Improvements In return for allowing the land swap the Applicant is proposing to construct an 8-foot-wide bituminous trail with senior oriented workout stations. The Applicant is proposing five (5) to six (6) workouts stations. Each station will have senior oriented fitness equipment. The Applicant is proposing exercise equipment where the user remains seated as well as including accessible exercise options. The proposed equipment will be designed for all weather conditions. The equipment is designed for sitting related exercises and is safe for most users. The graphic below is shows where the proposed trails and exercise stations are located. The Lake Johanna Fire Department is requiring a fire lane to access the south side of the building. The fire lane starts just to the west of the main entrance off the cul-de-sac. The fire lane access is 20 feet wide and has a surmountable curb. It is intended to serve a double purpose as both an access road and a public trail. To make the fire lane more of an amenity, the Applicant is proposing to paint shuffleboard courts as shown on the image above. Signage will be placed at the start of the fire lane delineating it from the building access drive. Aesthetics - Section 1325.05, Subd. 6 The Zoning Code does not have specific guidelines for building materials and design for the R-4 Zoning District. Section 1325.05, Subd. 6 of the Zoning Code states that the Planning Commission and City Council should evaluate the proposed design, scale, massing, materials, height, and other aspects of the proposed structure with respect to structures and properties in the surrounding area. The City should also consider if the appearance of a proposed structure would cause substantial depreciation in the property values in the surrounding area or unreasonably detract from the appearance of the area. _____________________________________________________________________________________________ City of Arden Hills Planning Commission Meeting for July 10, 2019 P:\Planning\Planning Cases\2019\19-002 - Summit Development - PUD, CPA, RZ, PP, FP Page 14 of 19 The massing of the building is split into three elements, comprised of different quality building materials in complimentary colors. The architectural aesthetic of the building is a contemporary traditional style featuring defined gables, stone sill accents, and a rich palette of exterior materials and colors. The exterior materials will feature quality building products of brick, composite clad board siding, composite shake siding, panel siding, and quality vinyl windows. 3. Sign Code – Chapter 12 This approval does not include signs. A separate sign permit is required for all proposed signage. Signage shall meet the requirements of Sign District 2. 4. Traffic Study A traffic study is not required. However, the Applicant did contact Ramsey County to discuss the proposed use. This is because Parkshore Drive is accessed off Old County Road 10 which is a County roadway. The County calculated the trip generation for the proposed use in the “worst case” or maximum traffic potential. At max the site would have 221 trips daily, with AM peak of 14 vehicles and PM peak hour of 19 vehicles. The trip generation potential of the development, is not great enough to warrant a traffic impact study and does not add enough traffic to Parkshore Drive/Old Snelling Avenue to require any geometric or traffic control changes. Suggested Findings of Fact Staff offers the following findings of fact for consideration: 1. The property located at 1718, 1720, 1722 Parkshore Drive and 4177 Old Highway 10 is designated for Medium Density Residential uses on the 2040 Comprehensive Plan. The applicant has requested an amendment to designation this property for High Density Residential uses. 2. The applicant has proposed a Site Plan Review, Final Planned Unit Development, Rezoning, Comprehensive Plan, Preliminary Plat, and Final Plat in order to construct 120 units of independent living, assisted living, and memory care. _____________________________________________________________________________________________ City of Arden Hills Planning Commission Meeting for July 10, 2019 P:\Planning\Planning Cases\2019\19-002 - Summit Development - PUD, CPA, RZ, PP, FP Page 15 of 19 3. The applicant has submitted a preliminary and final plat to consolidate five (5) contiguous properties. 4. The Final PUD substantially conforms with the requirements of the City Code. 5. Where the plan is not in conformance with the City Code, flexibility has been requested by the applicant and/or conditions have been placed on an approval that would mitigate the nonconformity. 6. Flexibility through the PUD process has been requested in the following areas: lot size, minimum landscape coverage, building height and parking requirements. 7. The proposed development plan meets or exceeds the minimum requirements of the City Code in the following areas: building coverage, setbacks, street trees, perennials and shrubs, minimum caliper inches, tree selection, drainage, wetlands and flood plain, lighting, and screening. 8. The applicant has submitted a rezoning application and a comprehensive plan amendment. 9. The subject site is proposed to be rezoned from R-1 (Single Family Residential) to R-4 (Multiple Dwelling). 10. Nursing homes and assisted living facilities area allowed as a conditional use in the R-4 District. 11. The Arden Hills 2040 Comprehensive Plan designates the future land use of the subject property as Medium Density Residential. 12. The applicant has requested a Comprehensive Plan Amendment to change the future land use designation of the property to High Density Residential. 13. The adjacent properties to the north and east are zoned R-3 and R-1, respectively, and are guided for Medium Density Residential use in the Arden Hills 2040 Comprehensive Plan. 14. The proposed Comprehensive Plan Amendment would be compatible with adjacent land uses and the goals included in the Land Use chapter of the Arden Hills 2040 Comprehensive Plan. 15. The application is not anticipated to create a negative impact on the immediate area or the community as a whole. Options and Motion Language Staff has provided the following options and motion language for this case. The Planning Commission should consider providing additional findings of fact as part of the motion to support their recommendation for approval or denial. Options and Motion Language Staff has provided the following options and motion language for this case. The Planning Commission should consider providing additional findings of fact as part of the motion to support their recommendation for approval or denial. 1. Recommend Approval with Conditions: Motion to recommend approval of Planning Case 19- 002 for a Site Plan Review, Final Planned Unit Development, Rezoning, Comprehensive Plan, Preliminary Plat, and Final Plat at 1718, 1720, 1722 Parkshore Drive and 4177 Old Highway 10, based on the findings of fact and submitted plans, subject to the following conditions: _____________________________________________________________________________________________ City of Arden Hills Planning Commission Meeting for July 10, 2019 P:\Planning\Planning Cases\2019\19-002 - Summit Development - PUD, CPA, RZ, PP, FP Page 16 of 19 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to the plans, as determined by the City Planner, shall require review and approval by the Planning Commission and Cit y Council. 2. The Conditional Use Permit and Planned Unit Development approvals shall expire one year from the date of City Council approval unless a building permit has been requested or a time extension has been granted by the City Council. 3. The Preliminary Plat approval shall expire six months from the date of the City Council approval unless the Final Plat has recorded with Ramsey County or a time extension granted by the City Council. 4. Execution of the Final Plat is contingent upon approval of the Comprehensive Plan amendment by the Metropolitan Council. 5. Prior to the release of the Final Plat for recording, the Applicant shall enter into a Development Agreement. 6. The Final Plat shall be recorded prior to the issuance of a building permit. 7. Prior to the issuance of a building permit, the Applicant shall deed Outlot A to the City. Dedication shall occur free of encumbrances and at no cost to the City. 8. All disturbed boulevards shall be restored with sod. 9. All areas of the site, where practical, shall be sodded or seeded and maintained. The property owner shall mow and maintain all site boulevards to the curb line of the public streets. 10. The maximum number of units allowed on site is 120. 11. All light poles, including base, shall be a maximum of 25 feet in height and shall be shoebox style, downward directed, with high-pressure sodium lamps or LED and flush lenses. Other than wash or architectural lighting, attached security lighting shall be shoebox style, downward directed with flush lenses. If complaints are received the lighting adjacent to residential uses shall utilize house shields as directed by the City. In addition, any lighting under canopies (building entries) shall be recessed and use a flush lens. 12. The Applicant shall be financially responsible for all applicable water and sanitary charges. Rates applied shall be those in effect at the time of Final Plat approval and shall be memorialized in the Development Agreement. 13. A right-of-way permit shall be required for work performed within the City right-of- way. 14. No exterior storage shall be permitted. 15. Prior to the issuance of a land disturbance permit, the Applicant shall submit an operation and maintenance plan for the long-term care of all on-site and off-site stormwater, sanitary sewer, and water main to the City for review and approval. The Applicant will be responsible to carry out these operation and maintenance activities and to submit the appropriate documentation to the City as specified. 16. Any future trash enclosures shall utilize wooden gates and be constructed on three sides using the same materials and patterns used on the building. Locations shall be approved by the Planning Department. 17. This approval does not include signs. A separate sign permit is required for all proposed signage. All signage shall meet the requirements of Sign District 2. _____________________________________________________________________________________________ City of Arden Hills Planning Commission Meeting for July 10, 2019 P:\Planning\Planning Cases\2019\19-002 - Summit Development - PUD, CPA, RZ, PP, FP Page 17 of 19 18. Prior to the issuance of a building permit, a landscape financial security of $20,000.00 dollars shall be submitted. Landscape financial security is held for two full growing seasons. 19. Before construction, grading, or land clearing begins, trees or tree areas that are to be preserved shall be visibly marked and city-approved tree protection fencing or other method shall be installed and maintained at the critical root zones of the trees to be protected. The location of the fencing shall be in conformance with the approved tree preservation plan and approved by staff in writing. 20. All rooftop or ground mounted mechanical equipment shall be hidden from view with the same materials used on the building in accordance with City Code requirements. 21. All fencing and retaining wall materials shall be complementary to the building materials and shall be approved in writing by the Planning Division prior to issuance of a building permit. Retaining walls greater than four (4) feet in height shall be engineered and detailed calculations shall be submitted to the City. 22. Prior to City Council, the Applicant shall submit a materials board to be approved in writing by staff. 23. A Grading and Erosion permit shall be obtained from the city’s Engineering Division prior to commencing any grading, land disturbance or utility activities. The Developer shall be responsible for obtaining any permits necessary from other agencies, including but not limited to, MPCA, Rice Creek Watershed District, and Ramsey County, MNDOT prior to the start of any site activities. 24. The Applicant shall be responsible for protecting the proposed on-site storm sewer infrastructure and components and any existing storm sewer from exposure to any and all stormwater runoff, sediments and debris during all construction activities. Temporary stormwater facilities shall be installed to protect the quality aspect of the proposed and existing stormwater facilities prior to and during construction activities. Maintenance of any and all temporary stormwater facilities shall be the responsibility of the Applicant. 25. Prior to the issuance Grading and Erosion permit, the Engineering Department shall review and approve final grading and utility plans in writing. 26. All proposed workout station equipment shall be approved by staff prior to the issuance of a building permit. 27. The Applicant shall update the landscaping to meet the required tree mitigation prior to the issuance of a Grading and Erosion control permit. 28. The property owners shall complete snow removal, maintenance and replacement of all proposed sidewalks and trails unless a written agreement between the City and owner establishes a different requirement. 2. Recommend Approval without Conditions: Motion to recommend approval of Planning Case 19-002 for a Site Plan Review, Final Planned Unit Development, Rezoning, Comprehensive Plan, Preliminary Plat, and Final Plat at 1718, 1720, 1722 Parkshore Drive and 4177 Old Highway 10, based on the findings of fact and submitted plans in the July 10, 2019, Report to the Planning Commission. _____________________________________________________________________________________________ City of Arden Hills Planning Commission Meeting for July 10, 2019 P:\Planning\Planning Cases\2019\19-002 - Summit Development - PUD, CPA, RZ, PP, FP Page 18 of 19 3. Recommend Denial: Motion to recommend denial of Planning Case 19-002 for a Site Plan Review, Final Planned Unit Development, Rezoning, Comprehensive Plan, Preliminary Plat, and Final Plat at 1718, 1720, 1722 Parkshore Drive and 4177 Old Highway 10 based on the following findings of fact: the Planning Commission should identify findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. 4. Table: Motion to table Planning Case 19-002 for a Site Plan Review, Final Planned Unit Development, Rezoning, Comprehensive Plan, Preliminary Plat, and Final Plat at 1718, 1720, 1722 Parkshore Drive and 4177 Old Highway 10for the following reasons: the Planning Commission should identify a specific reason and/or information request should be included with a motion to table. Notice and Public Comments Notice was published in the Arden Hills-Shoreview Bulletin on June 26, 2019. Notice was prepared by the City and mailed to property owners within 500 feet of the subject property. Staff has not received any letters, e-mails, or telephone calls from property owners or residents in regards to this planning case. The Applicant held two (2) information neighborhood meetings. The first meeting was held on December 10, 2018. There were 12 residents in attendance. Questions were raised regarding traffic, landscaping, lighting and general questions about the services provided at the facility. A second neighborhood meeting was held on June 19, 2019. There were 18 residents in attendance. Questions were raised regarding project timing, landscaping, screening, site lighting site amenities, traffic and general project details. In addition, the Applicant has worked closely with the property owners of 4175 Old Highway 10. The Applicant has met onsite numerous times with the residents to review plans. As a result of the meetings the Applicant has mitigated a lot of the residents’ concerns. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on June 26, 2019. Pursuant to Minnesota State Statute, the City must act on this request by August 25, 2019 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The City may, with the consent of the applicant, extend the review period beyond the initial 120 days. Attachments A. Application B. Location Map C. 11x17 Plan Sets D. Land Exchange Exhibit E. Exercise Equipment _____________________________________________________________________________________________ City of Arden Hills Planning Commission Meeting for July 10, 2019 P:\Planning\Planning Cases\2019\19-002 - Summit Development - PUD, CPA, RZ, PP, FP Page 19 of 19 Approved: CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, JULY 10, 2019 6:30 P.M. - ARDEN HILLS CITY HALL CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Chair Nick Gehrig called to order the regular Planning Commission meeting at 6:30 p.m. ROLL CALL Present were: Chair Nick Gehrig, Commissioners James Lambeth, Subbaya Subramnian, Paul Vijums, Jonathan Wicklund, and Clayton Zimmerman. Absent: Commissioner Steven Jones. Also present were: Community Development Manager/City Planner Mike Mrosla and Councilmember Dave McClung. APPROVAL OF AGENDA – JULY 10, 2019 Chair Gehrig stated the agenda will stand as published. APPROVAL OF MINUTES June 5, 2019 – Planning Commission Regular Meeting Commissioner Zimmerman moved, seconded by Commissioner Lambeth, to approve the June 5, 2019, Planning Commission Regular Meeting as presented. The motion carried unanimously (6-0). PLANNING CASES A. Planning Case 19-002; Summit Development – Site Plan Review, Final Planned Unit Development, Rezoning, Comprehensive Plan, Preliminary and Final Plat, Conditional Use Permit – Public Hearing Community Development Manager/City Planner Mrosla stated the proposed development site is approximately 5.32 acres in size and is comprised of four separate properties: 1718, 1720, and 1722 Parkshore Drive and 4177 Old Highway 10. The properties are currently vacant. The ARDEN HILLS PLANNING COMMISSION – July 10, 2019 2 City owns an approximately 4-acre parcel of land that borders the site on the west and extends north to the south side of Round Lake. This property is identified in the 2030 Comprehensive Plan as being part of the Arden Hills parks system, but it has not yet been developed by the City to include recreational amenities. Community Development Manager/City Planner Mrosla explained the City previously approved a Final Plat and Planned Unit Development for the site in 1989 that would have allowed for the construction of four stand-alone apartment buildings, one on each of the four lots. Each building would have included 16 units for a total of 64 units. Due to financial constraints the developer was unable to move forward with the project and the PUD expired in January 1992. Community Development Manager/City Planner Mrosla reported at their August 21, 2017 meeting the City Council reviewed a concept plan submitted by Pulte Homes. Pulte Home presented a proposal to construct 59 units of attached townhomes. The concept plan showed 11 separate buildings on the subject site. Each of the stand-alone buildings would have four to six individual units as shown below. Units would range in size from 1,580 to 2,500 gross square feet. In order to address stormwater management, two collection ponds are proposed. The larger of the two ponds would have a surface area of 15,200 square feet and was shown located on the adjacent City-owned park property. However, Pulte Homes didn’t move forward with the project. Site Data Land Use Plan: MDR – Medium Density Residential Existing Land Use: Undeveloped Zoning: R-1: Single Family Residential Current Lot Sizes: 9.34 Acres (includes 5.32 Acres + 4 Acres of City Park) Topography: There are substantial grade changes on this site, with elevations ranging from the low point of 892’ Community Development Manager/City Planner Mrosla reviewed the surrounding area, detailed the land swap, summarized the Plan Evaluation and provided the Findings of Fact for review: 1. The property located at 1718, 1720, 1722 Parkshore Drive and 4177 Old Highway 10 is designated for Medium Density Residential uses on the 2040 Comprehensive Plan. The applicant has requested an amendment to designation this property for High Density Residential uses. 2. The applicant has proposed a Site Plan Review, Final Planned Unit Development, Rezoning, Comprehensive Plan, Preliminary Plat, and Final Plat in order to construct 120 units of independent living, assisted living, and memory care. 3. The applicant has submitted a preliminary and final plat to consolidate five (5) contiguous properties. 4. The Final PUD substantially conforms with the requirements of the City Code. 5. Where the plan is not in conformance with the City Code, flexibility has been requested by the applicant and/or conditions have been placed on an approval that would mitigate the nonconformity. ARDEN HILLS PLANNING COMMISSION – July 10, 2019 3 6. Flexibility through the PUD process has been requested in the following areas: lot size, minimum landscape coverage, building height and parking requirements. 7. The proposed development plan meets or exceeds the minimum requirements of the City Code in the following areas: building coverage, setbacks, street trees, perennials and shrubs, minimum caliper inches, tree selection, drainage, wetlands and flood plain, lighting, and screening. 8. The applicant has submitted a rezoning application and a comprehensive plan amendment. 9. The subject site is proposed to be rezoned from R-1 (Single Family Residential) to R-4 (Multiple Dwelling). 10. Nursing homes and assisted living facilities area allowed as a conditional use in the R-4 District. 11. The Arden Hills 2040 Comprehensive Plan designates the future land use of the subject property as Medium Density Residential. 12. The applicant has requested a Comprehensive Plan Amendment to change the future land use designation of the property to High Density Residential. 13. The adjacent properties to the north and east are zoned R-3 and R-1, respectively, and are guided for Medium Density Residential use in the Arden Hills 2040 Comprehensive Plan. 14. The proposed Comprehensive Plan Amendment would be compatible with adjacent land uses and the goals included in the Land Use chapter of the Arden Hills 2040 Comprehensive Plan. 15. The application is not anticipated to create a negative impact on the immediate area or the community as a whole. Community Development Manager/City Planner Mrosla stated staff recommends approval of Planning Case 19-002 for a Site Plan Review, Final Planned Unit Development, Rezoning, Comprehensive Plan, Preliminary Plat, and Final Plat at 1718, 1720, 1722 Parkshore Drive and 4177 Old Highway 10, based on the findings of fact and submitted plans, subject to the following conditions: 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to the plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. The Conditional Use Permit and Planned Unit Development approvals shall expire one year from the date of City Council approval unless a building permit has been requested or a time extension has been granted by the City Council. 3. The Preliminary Plat approval shall expire six months from the date of the City Council approval unless the Final Plat has recorded with Ramsey County or a time extension granted by the City Council. 4. Execution of the Final Plat is contingent upon approval of the Comprehensive Plan amendment by the Metropolitan Council. 5. Prior to the release of the Final Plat for recording, the Applicant shall enter into a Development Agreement. 6. The Final Plat shall be recorded prior to the issuance of a building permit. 7. Prior to the issuance of a building permit, the Applicant shall deed Outlot A to the City. Dedication shall occur free of encumbrances and at no cost to the City. 8. All disturbed boulevards shall be restored with sod. ARDEN HILLS PLANNING COMMISSION – July 10, 2019 4 9. All areas of the site, where practical, shall be sodded or seeded and maintained. The property owner shall mow and maintain all site boulevards to the curb line of the public streets. 10. The maximum number of units allowed on site is 120. 11. All light poles, including base, shall be a maximum of 25 feet in height and shall be shoebox style, downward directed, with high-pressure sodium lamps or LED and flush lenses. Other than wash or architectural lighting, attached security lighting shall be shoebox style, downward directed with flush lenses. If complaints are received the lighting adjacent to residential uses shall utilize house shields as directed by the City. In addition, any lighting under canopies (building entries) shall be recessed and use a flush lens. 12. The Applicant shall be financially responsible for all applicable water and sanitary charges. Rates applied shall be those in effect at the time of Final Plat approval and shall be memorialized in the Development Agreement. 13. A right-of-way permit shall be required for work performed within the City right-of-way. 14. No exterior storage shall be permitted. 15. Prior to the issuance of a land disturbance permit, the Applicant shall submit an operation and maintenance plan for the long-term care of all on-site and off-site stormwater, sanitary sewer, and water main to the City for review and approval. The Applicant will be responsible to carry out these operation and maintenance activities and to submit the appropriate documentation to the City as specified. 16. Any future trash enclosures shall utilize wooden gates and be constructed on three sides using the same materials and patterns used on the building. Locations shall be approved by the Planning Department. 17. This approval does not include signs. A separate sign permit is required for all proposed signage. All signage shall meet the requirements of Sign District 2. 18. Prior to the issuance of a building permit, a landscape financial security of $20,000.00 dollars shall be submitted. Landscape financial security is held for two full growing seasons. 19. Before construction, grading, or land clearing begins, trees or tree areas that are to be preserved shall be visibly marked and city-approved tree protection fencing or other method shall be installed and maintained at the critical root zones of the trees to be protected. The location of the fencing shall be in conformance with the approved tree preservation plan and approved by staff in writing. 20. All rooftop or ground mounted mechanical equipment shall be hidden from view with the same materials used on the building in accordance with City Code requirements. 21. All fencing and retaining wall materials shall be complementary to the building materials and shall be approved in writing by the Planning Division prior to issuance of a building permit. Retaining walls greater than four (4) feet in height shall be engineered and detailed calculations shall be submitted to the City. 22. Prior to City Council, the Applicant shall submit a materials board to be approved in writing by staff. 23. A Grading and Erosion permit shall be obtained from the city’s Engineering Division prior to commencing any grading, land disturbance or utility activities. The Developer shall be responsible for obtaining any permits necessary from other agencies, including but not limited to, MPCA, Rice Creek Watershed District, and Ramsey County, MNDOT prior to the start of any site activities. ARDEN HILLS PLANNING COMMISSION – July 10, 2019 5 24. The Applicant shall be responsible for protecting the proposed on-site storm sewer infrastructure and components and any existing storm sewer from exposure to any and all stormwater runoff, sediments and debris during all construction activities. Temporary stormwater facilities shall be installed to protect the quality aspect of the proposed and existing stormwater facilities prior to and during construction activities. Maintenance of any and all temporary stormwater facilities shall be the responsibility of the Applicant. 25. Prior to the issuance Grading and Erosion permit, the Engineering Department shall review and approve final grading and utility plans in writing. 26. All proposed workout station equipment shall be approved by staff prior to the issuance of a building permit. 27. The Applicant shall update the landscaping to meet the required tree mitigation prior to the issuance of a Grading and Erosion control permit. 28. The property owners shall complete snow removal, maintenance and replacement of all proposed sidewalks and trails unless a written agreement between the City and owner establishes a different requirement. Community Development Manager/City Planner Mrosla reviewed the options available to the Planning Commission on this matter: 1. Recommend Approval with Conditions 2. Recommend Approval as Submitted. 3. Recommend Denial 4. Table Chair Gehrig opened the public hearing at 7:01 p.m. Chair Gehrig invited anyone for or against the application to come forward and make comment. George Winnicke, 4175 Old Highway 10, explained this property has been in his family’s name for 109 years. He indicated he has seen the whole area develop over his lifetime. He commented he put covenants in place to protect himself from apartments. He stated he was surprised by the size of the proposed 4.5-acre park and questioned where the stormwater pond would be located. He reported he originally had concerns with the proposed density but understood the site would develop. He stated overall, he believed this was the best use for the site and requested the City work with him further to iron out the outlot details. Community Development Manager/City Planner Mrosla discussed how the City had received 4.5 acres of land for the proposed park. He then reviewed the location of the stormwater pond. Justine Winnicke, _______________, questioned how much lighting would be involved in the development. Community Development Manager/City Planner Mrosla reported 25-foot-tall lighting would be used and explained accent lighting would be placed on the buildings. He explained all lighting would be downward facing. ARDEN HILLS PLANNING COMMISSION – July 10, 2019 6 Chuck McCann, 1682 Burberry, stated he lived in the adjacent townhouses. He asked if a noise barrier would be put in place along the highway. Community Development Manager/City Planner Mrosla anticipated the building would act as a noise barrier. He reported federal action would be required to get a noise wall along the freeway. Mr. Winnicke questioned what the height of the new building would be. Jamison Polk, Summit Development, explained the height at the mid-point was 40 feet six inches and noted the highest point on the roof was roughly 47 feet. There being no additional comment Chair Gehrig closed the public hearing at 7:17 p.m. Chair Gehrig opened the floor to Commissioner comments. Commissioner Zimmerman discussed the parking situation. He questioned if the site was adequately parked for guests and asked where employees would park. Mr. Polk explained based on his experience senior housing developments require .6 to .75 parking stalls per unit. He indicated not all residents would have cars and estimated only 25% of the residents would still be driving. He noted the site would have 50 surface stalls for employees and visitors. Commissioner Wicklund asked what the minimum requirements were for studio apartments. Community Development Manager/City Planner Mrosla reviewed the size requirements for studio apartments. He explained the studio style memory care units were designed to protect the patients. Mr. Polk indicated the memory care patients spent the majority of their time in the memory care unit and used their apartment strictly for sleeping purposes. He commented further on the size and purpose of the memory care unit. Commissioner Wicklund inquired if the City had reviewed and approved the exchange process. Community Development Manager/City Planner Mrosla reported the exchange had been reviewed by the City Attorney and he recommended approval of the process. Commissioner Wicklund questioned if the City Council had a written policy for changing uses to increase or decrease density. He stated the City Council was typically averse to increasing density. Community Development Manager/City Planner Mrosla explained the PUD process allows for development with a greater number of units while the City receives something in return for allowing the use. He indicated the Council had reviewed this application twice and originally ARDEN HILLS PLANNING COMMISSION – July 10, 2019 7 had concerns with the density and noted the number of units had been decreased. He stated one of the City’s goals was to have life cycling housing, which this plan would be providing. Commissioner Wicklund asked if there was a reason a timeline had been placed on Conditions #2 and #3. Community Development Manager/City Planner Mrosla reported these conditions were taken from City Code and noted the City Council could grant an extension. He commented further on the project timeline and stated he anticipated the project would not begin until 2020. Commissioner Vijums inquired if the previously requested Pulte project was high density. Community Development Manager/City Planner Mrosla stated the Pulte project was high density and the proposed project was medium density. Commissioner Vijums questioned what type of surface the trail would have on the west end of the project. Mr. Polk explained the walking loop would be an eight-foot-wide asphalt trail. He indicated the loop around the building would be 20 feet wide and would serve as a fire lane. He commented benches and six exercise stations would be featured throughout the trail. Commissioner Vijums asked who would maintain the trail and exercise stations in the future. Community Development Manager/City Planner Mrosla reported the applicant would maintain these items into the future and noted this was included as a condition for approval (Condition 28). He stated this Condition could be amended to read: The property owner shall complete snow removal, maintenance and replacement of all proposed sidewalks, trails and equipment, unless a written agreement between the City and owner establishes a different requirement. Commissioner Vijums inquired if the other developments were approved with flexibility. Community Development Manager/City Planner Mrosla stated this was the case. Commissioner Vijums requested further information regarding the tree screening plans. Community Development Manager/City Planner Mrosla reviewed the landscaping and tree planting plan with the Commission. He noted the trees would not be planted until the building was constructed. Mr. Polk stated he was happy to plant trees to provide screening for the Winnicke property and to be a good neighbor. Chair Gehrig commented the site would have roughly double the units allowed within high density developments. ARDEN HILLS PLANNING COMMISSION – July 10, 2019 8 Community Development Manager/City Planner Mrosla reported this was the case noting the site would have 120 units or roughly 24 units per acre. He provided further comment on the PUD process noting the City would receive the trails and other amenities in return for the increased density. Mr. Polk explained many other communities allow for 16 to 25 units per acre for high density developments, while Arden Hills only allows 12 units per acre. He stated after speaking with the City Council he learned that this was done to require all larger projects to be brought through the PUD process. Chair Gehrig asked how the public would access the proposed park. Community Development Manager/City Planner Mrosla explained the park would have public parking and could also be accessed via trail. He noted a trail connection would be completed to the west to Gateway Boulevard at some point in the future. Chair Gehrig questioned how long this trail connection would be. Community Development Manager/City Planner Mrosla estimated the trail connection would be one-quarter of a mile long. Chair Gehrig stated with rezonings the Commission was to consider if the parcel was underutilized and he believed this was the case. For this reason, he supported the proposed rezoning. Commissioner Subramanian indicated he believed the development would be a good addition to the City. He asked if the senior living development would be run by a non-profit entity. Mr. Polk explained Summit Development was a for-profit business and Walker Methodist, the care manager, was a non-profit entity. Commissioner Subramanian questioned how the developer arrived at 120 units. Mr. Polk stated if less than 120 units were constructed it would be difficult for the senior living development to have proper cash flow. He explained in terms of the market study for Arden Hills there was a need for 700 units. He stated the 120 units was the smallest building Summit Development would construct. Commissioner Subramanian requested further information regarding the land swap. Mr. Polk discussed the land swap and how it would be used for additional greenspace and an exercise loop. Community Development Manager/City Planner Mrosla commented the park dedication fees for this development would be roughly $149,100. He reported in this case the applicant was proposing greenspace and park amenities, but anticipated a park dedication fee would still be due to the City. ARDEN HILLS PLANNING COMMISSION – July 10, 2019 9 Commissioner Subramanian questioned how the high-density project would impact the seniors living within the development. It was his opinion the seniors would do better in a low-density development. He asked if any of the trees onsite would be saved. Mr. Polk reviewed the site plan and noted all of the trees on the outlot would remain in place. He explained 56 trees would be removed from the site out of 172 trees total. He noted three of these trees were dead and 12 were considered nuisance trees. He indicated he had a very thorough landscaping and tree replacement plan in place. Commissioner Subramanian asked if the Fire and Police Departments were ready to take on more medical and emergency calls. Community Development Manager/City Planner Mrosla reported this project had been reviewed by the Fire Department and they understood there may be an increase in calls. Annalise Peterson, Vice President of Operations at Walker Methodist, discussed the benefits of bringing older adults together noting this increased their quality of life and life expectancy. She stated socialization was incredibly important for seniors. She discussed how seniors were encouraged to call for staff or a nurse versus dialing 911. Commissioner Lambeth stated the site has substantial grade changes from low to high. He anticipated significant grading would be required to complete this development. Mr. Polk reported there would be a significant amount of export from this site. He stated the lower southeast corner of the building would be at grade on the back side of the hill. He noted he would be excavating into the hill to accommodate the building and underground parking. Commissioner Lambeth requested further information regarding the lighting plan. Community Development Manager/City Planner Mrosla reviewed the lighting plan with the Commission. Mr. Polk explained he would make adjustments to the lighting if any light was spilling off the site onto neighboring properties. He stated he would also be willing to make adjustments to the screening. Commissioner Lambeth commented on the traffic impact from the proposed development noting it was his understanding not all residents would be driving. He stated he did not have any concerns with the traffic that would be generated by the proposed development. Mr. Polk reported the development would have 24 memory care units and five enhanced assisted living units. He explained the residents in these units would not drive. He stated it has been his experience that the majority of the residents living in assisted living do not drive. He explained the development was a community experience. ARDEN HILLS PLANNING COMMISSION – July 10, 2019 10 Community Development Manager/City Planner Mrosla explained he had located the language within City Code regarding studio apartments. He stated the maximum unit size for studio apartments within the TRC was 475 square feet, however this excluded memory care, skilled nursing and assisted living units. Chair Gehrig reviewed the considerations the Commission was to make for the Site Plan Review, Final Planned Unit Development, Rezoning, Comprehensive Plan Amendment, Preliminary and Final Plat and Conditional Use Permit and noted he supported the proposed senior living development. Commissioner Lambeth stated he supported the proposed exterior finishes for this development and appreciated the fact this building would blend in well with the adjacent communities. Community Development Manager/City Planner Mrosla commented for the record that two neighborhood meetings were held for this project. He stated overall there was general support for the project. Commissioner Subramanian recommended the maximum number of units be capped at 120. Community Development Manager/City Planner Mrosla stated this could be done by adding a condition for approval to read: The maximum number of units allowed would be 120. This would require the applicant to go through the PUD process again if an amendment were requested. Chair Gehrig recommended Condition 29 be added to read: The property owner and City shall come to an agreement on connecting the park trail upon opening the park space. Commissioner Zimmerman moved and Commissioner Vijums seconded a motion to recommend approval of Planning Case 19-002 for Site Plan Review, Final Planned Unit Development, Rezoning, Comprehensive Plan, Preliminary Plat, and Final Plat at 1718, 1720, 1722 Parkshore Drive and 4177 Old Highway 10 based on the findings of fact and the submitted plans, as amended by the twenty-nine (29) conditions in the July 10, 2019, report to the Planning Commission. The motion carried unanimously (6-0). UNFINISHED AND NEW BUSINESS None. REPORTS A. Report from the City Council Councilmember McClung provided the Commission with an update from the City Council. He noted a contract with CTV had been approved to upgrade the video equipment in the Council Chambers. He noted the Council considered an exemption for adult only tobacco shops noting a flavor ban was approved and would begin after December 31, 2019. He explained the Council ARDEN HILLS PLANNING COMMISSION – July 10, 2019 11 approved the Boston Scientific and Brausen Planning Cases. He thanked the Planning Commission for the great work they do for the City of Arden Hills. B. Planning Commission Comments and Requests None. C. Staff Comments None. ADJOURN Commissioner Zimmerman moved, seconded by Commissioner Vijums, to adjourn the July 10, 2019, Planning Commission Meeting at 8:31 p.m. The motion carried unanimously (6- 0). City of Arden Hills City Council Meeting for July 22, 2019 P:\Planning\Planning Cases\2019\19-002 – Summit Development – CPA, RZ, SP, CUP, FPUD, PP, FP Page 1 of 7 NEW BUSINESS – 9A MEMORANDUM DATE: July 22, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Mike Mrosla, Community Development Manager/City Planner SUBJECT: Planning Case # 19-002 – Public Hearing Required Applicant: Summit Development Property Location:1718, 1720, 1722 Parkshore Drive and 4177 Old Highway 10 Request: Site Plan Review, Final Planned Unit Development, Rezoning, Comprehensive Plan, Preliminary Plat and Conditional Use Permit Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council shall consider: Adopting motions to approve, table or deny Planning Case 19-002 for Summit Development. Background: Summit Development is requesting to construct a three (3) story, 120-unit senior housing building which will include independent living, assisted living, memory care and skilled nursing. The property is located at 1718 Parkshore Drive. The property is zoned R-1, Single Family Residential District and is guided as Medium Density Residential on the Land Use Plan. The City Council will be asked to hold the required public hearing for Planning Case 19-002 under Agenda Item 8A on July 22, 2019. A full evaluation of the proposed redevelopment and supporting attachments are included in the staff report under Agenda Item 8A. The remainder of this memo focuses on the requested approvals, findings of fact and the staff recommended conditions if a motion to approve is made. City of Arden Hills City Council Meeting for July 22, 2019 P:\Planning\Planning Cases\2019\19-002 – Summit Development – CPA, RZ, SP, CUP, FPUD, PP, FP Page 2 of 7 Requested Action: 1. Comprehensive Plan Amendment: The Applicant is requesting an amendment to the Arden Hills 2040 Comprehensive Plan to change the future land use designation of the property located at 1718, 1720, 1722 Parkshore Drive and 4177 Old Highway 10 Road from Medium Density Residential to High Density Residential. An amendment to the Comprehensive Plan requires a recommendation from the Planning Commission following a public hearing, adoption of a resolution by the City Council, and review and approval by the Metropolitan Council. The City has submitted its 2040 Comprehensive Plan update to the Metropolitan Council. The Metropolitan Council will not consider any amendments to the Comprehensive Plan until the 2040 Plan is approved. The City can proceed with the amendment, but must wait to submit it to the Metropolitan Council for final approval, likely later this fall. As a condition of approval of this development, execution of the Final Plat is contingent upon approval of the Comprehensive Plan amendment by the Metropolitan Council. 2. Rezoning: The City’s Zoning Code identifies specific zoning districts through which the land uses and goals in the Comprehensive Plan are implemented. The zoning cannot conflict with the land use designation. When there is a conflict between the Comprehensive Plan and the Zoning Code, the City is required to amend the Zoning Code to comply with the Comprehensive Plan. The applicant is requesting to rezone the property to R-4, Multiple-Dwelling District, which is consistent with the Comprehensive Plan and state law requirements. 3. Conditional Use Permit A Conditional Use Permit is required for a nursing home and assisted living use within the R-4, Multiple Dwelling zoning district. City Code Section 1355.04 Subd. 3 of the Arden Hills Zoning Code lists the criteria for evaluating a Conditional Use Permit. The Planning Commission and City Council should consider the effect of the proposed use upon the health, safety, convenience and general welfare of the owners and occupants of the surrounding land and the community, in general, including but not limited to the following factors: 1. Existing and anticipated traffic and parking conditions; 2. Noise, glare, odors, vibration, smoke, dust, air pollution, heat, liquid or solid waste, and other nuisance characteristics; 3. Drainage; 4. Population density; 5. Visual and land use compatibility with uses and structures on surrounding land; 6. Adjoining land values; 7. Park dedications where applicable; 8. Orderly development of the neighborhood and the City within the general purpose and intent of the Zoning Code and the Comprehensive Development Plan for the City. Suggested Findings of Fact: Staff offers the following findings of fact for consideration: City of Arden Hills City Council Meeting for July 22, 2019 P:\Planning\Planning Cases\2019\19-002 – Summit Development – CPA, RZ, SP, CUP, FPUD, PP, FP Page 3 of 7 1. The property located at 1718, 1720, 1722 Parkshore Drive and 4177 Old Highway 10 is designated for Medium Density Residential uses on the 2040 Comprehensive Plan. The applicant has requested an amendment to designation this property for High Density Residential uses. 2. The applicant has proposed a Site Plan Review, Final Planned Unit Development, Rezoning, Comprehensive Plan, Preliminary Plat, and Final Plat in order to construct 120 units of independent living, assisted living, and memory care. 3. The applicant has submitted a preliminary and final plat to consolidate five (5) contiguous properties. 4. The Final PUD substantially conforms with the requirements of the City Code. 5. Where the plan is not in conformance with the City Code, flexibility has been requested by the applicant and/or conditions have been placed on an approval that would mitigate the nonconformity. 6. Flexibility through the PUD process has been requested in the following areas: lot size, minimum landscape coverage, building height and parking requirements. 7. The proposed development plan meets or exceeds the minimum requirements of the City Code in the following areas: building coverage, setbacks, street trees, perennials and shrubs, minimum caliper inches, tree selection, drainage, wetlands and flood plain, lighting, and screening. 8. The applicant has submitted a rezoning application and a comprehensive plan amendment. 9. The subject site is proposed to be rezoned from R-1 (Single Family Residential) to R-4 (Multiple Dwelling). 10. Nursing homes and assisted living facilities area allowed as a conditional use in the R-4 District. 11. The Arden Hills 2040 Comprehensive Plan designates the future land use of the subject property as Medium Density Residential. 12. The applicant has requested a Comprehensive Plan Amendment to change the future land use designation of the property to High Density Residential. 13. The adjacent properties to the north and east are zoned R-3 and R-1, respectively, and are guided for Medium Density Residential use in the Arden Hills 2040 Comprehensive Plan. 14. The proposed Comprehensive Plan Amendment would be compatible with adjacent land uses and the goals included in the Land Use chapter of the Arden Hills 2040 Comprehensive Plan. 15. The application is not anticipated to create a negative impact on the immediate area or the community as a whole. Recommendation: The Planning Commission reviewed this application at their July 10, 2019 meeting. At that time, they recommended approval of Summit Development’s application for a Site Plan Review, Final City of Arden Hills City Council Meeting for July 22, 2019 P:\Planning\Planning Cases\2019\19-002 – Summit Development – CPA, RZ, SP, CUP, FPUD, PP, FP Page 4 of 7 Planned Unit Development, Rezoning, Comprehensive Plan Amendment, Conditional Use Permit, Preliminary Plat and Final Plat by a 6-0 vote. Motion Language Option: 1. Comprehensive Plan Amendment a. Adopt a motion approving the 2040 Comprehensive Plan Amendment from Medium Density Residential to High Density Residential designation via resolution 2019-023. The 2040 Comprehensive Plan Amendment is subject to approval by the Metropolitan Council. b. Adopt a motion denying the 2040 Comprehensive Plan Amendment from Medium Density Residential to High Density Residential designation. c. Adopt a motion tabling the 2040 Comprehensive Plan Amendment from Medium Density Residential to High Density Residential. 2. Rezoning Ordinance: a. Adopt a motion approving the rezoning of the subject parcels from R-1, Single Family Residential District, to R-4, Multiple-Dwelling District via the attached ordinance 2019- 006. This ordinance will not be effective until the Metropolitan Council has approved the Comprehensive Plan Amendment. b. Adopt a motion denying the rezoning of the subject parcels from R-1, Single Family Residential District, to R-4, Multiple-Dwelling District. c. Adopt a motion tabling the rezoning of the subject parcels from R-1, Single Family Residential District, to R-4, Multiple-Dwelling District. 3. Conditional Use Permit: a. Adopt a motion approving the Conditional Use Permit via the attached resolution 2019- 024. This resolution will not be effective until the Metropolitan Council has approved the Comprehensive Plan Amendment. b. Adopt a motion denying the Conditional Use Permit. c. Adopt a motion tabling the Conditional Use Permit. 4. Site Plan Review. Final Planned Unit Development, and Preliminary Plat: a. Approval with Conditions: Adopt a motion approving Planning Case 19-002 for a Site Plan Review, Final Planned Unit Development, and Preliminary Plat at 1718, 1720, 1722 Parkshore Drive and 4177 Old Highway 10, based on the findings of fact and submitted plans, subject to the following conditions: 1. Approval of the Site Plan, Planned Unit Development, and Preliminary Plat is contingent upon Metropolitan Council approval of the Comprehensive Plan Amendment. The effective date of the City Council approval will be the date of the Metropolitan Council approval. City of Arden Hills City Council Meeting for July 22, 2019 P:\Planning\Planning Cases\2019\19-002 – Summit Development – CPA, RZ, SP, CUP, FPUD, PP, FP Page 5 of 7 2. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to the plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 3. The Conditional Use Permit and Planned Unit Development approvals shall expire one year from the date of City Council approval unless a building permit has been requested or a time extension has been granted by the City Council. 4. The Preliminary Plat approval shall expire six months from the date of the City Council approval unless the Final Plat has recorded with Ramsey County or a time extension granted by the City Council. 5. Prior to the release of the Final Plat for recording, the Applicant shall enter into a Development Agreement. 6. The Final Plat shall be recorded prior to the issuance of a building permit. 7. Prior to the issuance of a building permit, the Applicant shall deed Outlot A to the City. Dedication shall occur free of encumbrances and at no cost to the City. 8. All disturbed boulevards shall be restored with sod. 9. All areas of the site, where practical, shall be sodded or seeded and maintained. The property owner shall mow and maintain all site boulevards to the curb line of the public streets. 10. The maximum number of units allowed on site is 120. 11. All light poles, including base, shall be a maximum of 25 feet in height and shall be shoebox style, downward directed, with high-pressure sodium lamps or LED and flush lenses. Other than wash or architectural lighting, attached security lighting shall be shoebox style, downward directed with flush lenses. If complaints are received the lighting adjacent to residential uses shall utilize house shields as directed by the City. In addition, any lighting under canopies (building entries) shall be recessed and use a flush lens. 12. The Applicant shall be financially responsible for all applicable water and sanitary charges. Rates applied shall be those in effect at the time of Final Plat approval and shall be memorialized in the Development Agreement. 13. A right-of-way permit shall be required for work performed within the City right-of- way. 14. No exterior storage shall be permitted. 15. Prior to the issuance of a land disturbance permit, the Applicant shall submit an operation and maintenance plan for the long-term care of all on-site and off-site stormwater, sanitary sewer, and water main to the City for review and approval. The Applicant will be responsible to carry out these operation and maintenance activities and to submit the appropriate documentation to the City as specified. 16. Any future trash enclosures shall utilize wooden gates and be constructed on three sides using the same materials and patterns used on the building. Locations shall be approved by the Planning Department. 17. This approval does not include signs. A separate sign permit is required for all proposed signage. All signage shall meet the requirements of Sign District 2. City of Arden Hills City Council Meeting for July 22, 2019 P:\Planning\Planning Cases\2019\19-002 – Summit Development – CPA, RZ, SP, CUP, FPUD, PP, FP Page 6 of 7 18. Prior to the issuance of a building permit, a landscape financial security of $20,000.00 dollars shall be submitted. Landscape financial security is held for two full growing seasons. 19. Before construction, grading, or land clearing begins, trees or tree areas that are to be preserved shall be visibly marked and city-approved tree protection fencing or other method shall be installed and maintained at the critical root zones of the trees to be protected. The location of the fencing shall be in conformance with the approved tree preservation plan and approved by staff in writing. 20. All rooftop or ground mounted mechanical equipment shall be hidden from view with the same materials used on the building in accordance with City Code requirements. 21. All fencing and retaining wall materials shall be complementary to the building materials and shall be approved in writing by the Planning Division prior to issuance of a building permit. Retaining walls greater than four (4) feet in height shall be engineered and detailed calculations shall be submitted to the City. 22. Prior to City Council, the Applicant shall submit a materials board to be approved in writing by staff. 23. A Grading and Erosion permit shall be obtained from the City’s Engineering Division prior to commencing any grading, land disturbance or utility activities. The Developer shall be responsible for obtaining any permits necessary from other agencies, including but not limited to, MPCA, Rice Creek Watershed District, and Ramsey County, MNDOT prior to the start of any site activities. 24. The Applicant shall be responsible for protecting the proposed on-site storm sewer infrastructure and components and any existing storm sewer from exposure to any and all stormwater runoff, sediments and debris during all construction activities. Temporary stormwater facilities shall be installed to protect the quality aspect of the proposed and existing stormwater facilities prior to and during construction activities. Maintenance of any and all temporary stormwater facilities shall be the responsibility of the Applicant. 25. Prior to the issuance Grading and Erosion permit, the Engineering Department shall review and approve final grading and utility plans in writing. 26. All proposed workout station equipment shall be approved by City staff prior to the issuance of a building permit. 27. The Applicant shall update the landscaping plan to meet the required tree mitigation prior to the issuance of a Grading and Erosion control permit. 28. The property owners shall complete snow removal, maintenance and replacement of all proposed sidewalks and trails unless a written agreement between the City and owner establishes a different requirement. 29. The property owner and the City shall come to an agreement on connecting the proposed trial and the future trail upon opening the park space. 1. Approval without Conditions: Adopt a motion approving Planning Case 19-002 for a Site Plan Review, Final Planned Unit Development, and Preliminary Plat at 1718, 1720, 1722 Parkshore Drive and 4177 Old Highway 10, based on the findings of fact and submitted plans to the City Council. City of Arden Hills City Council Meeting for July 22, 2019 P:\Planning\Planning Cases\2019\19-002 – Summit Development – CPA, RZ, SP, CUP, FPUD, PP, FP Page 7 of 7 2. Denial: Adopt a motion denying Planning Case 19-002 for a Site Plan Review, Final Planned Unit Development, and Preliminary Plat at 1718, 1720, 1722 Parkshore Drive and 4177 Old Highway 10 based on the following findings of fact: the City Council should identify findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. 3. Table: Adopt a motion to table Planning Case 19-002 for a Site Plan Review, Final Planned Unit Development, and Preliminary Plat at 1718, 1720, 1722 Parkshore Drive and 4177 Old Highway 10 for the following reasons: the City Council should identify a specific reason and/or information request should be included with a motion to table. Budget Impact: NA Attachments: A. 2040 Comprehensive Plan Amendment Resolution 2019-023 B. Rezoning Ordinance 2019-006 C. Conditional Use Permit Resolution 2019-024 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2019-023 RESOLUTION AUTHORIZING THE SUBMITTAL OF THE COMPREHENSIVE PLAN AMENDMENT FOR SUMMIT DEVELOPMENT AT 1718, 1720, 1722 PARKSHORE DRIVE AND 4177 OLD HIGHWAY 10 ROAD TO THE METROPOLITAN COUNCIL FOR REVIEW WHEREAS, the Arden Hills 2040 Comprehensive Plan was adopted by the City Council on January 14, 2019; and WHEREAS, on July 22, 2019, the City Council considered an application from Summit Development for an amendment to the Arden Hills 2040 Comprehensive Plan to change the future land use designation of the property located at 1718, 1720, 1722 Parkshore Drive and 4177 Old Highway 10 Road from Medium Density Residential to High Density Residential; and WHEREAS, on July 22, 2019, the City Council approved the proposed Comprehensive Plan Amendment application for Summit Development at 1718, 1720, 1722 Parkshore Drive and 4177 Old Highway 10 Road, subject to review by the Metropolitan Council pursuant to Minnesota Statutes §473.864; and NOW THERE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS, MINNESOTA, AS FOLLOWS: 1.City Staff is directed to submit the Comprehensive Plan Amendment Application for Summit Development at 1718, 1720, 1722 Parkshore Drive and 4177 Old Highway 10 Road to the Metropolitan Council for review. ADOPTED this 22nd day of July, 2019, by the City Council of the City of Arden Hills. CITY OF ARDEN HILLS By: ________________________________ David Grant, Mayor ATTEST: Julie Hanson, City Clerk 1-14 "` 4 Bench Handout CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA RESOLUTION NUMBER 2019-024 RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR SUMMIT DEVELOPMENT WHEREAS, Summit Development Incorporated, a Minnesota corporation (Applicant), has filed an application for a conditional use permit for a nursing home and assisted living; and WHEREAS,the Planning Commission has conducted a public hearing on the application preceded by published and mailed notice; and WHEREAS,the Planning Commission has forwarded its recommendation to the City Council; and WHEREAS,the City Council finds that the application complies with all applicable ordinance standards. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA: 1. The City Council approves the conditional use permit for Summit Development in accordance with the application on file with the city and subject to the following conditions: 1. Approval of the Site Plan, Planned Unit Development, and Preliminary Plat is contingent upon Metropolitan Council approval of the Comprehensive Plan Amendment. The effective date of the City Council approval will be the date of the Metropolitan Council approval. 2. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to the plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 3. The Conditional Use Permit and Planned Unit Development approvals shall expire one year from the date of City Council approval unless a building permit has been requested or a time extension has been granted by the City Council. 4. The Preliminary Plat approval shall expire six months from the date of the City Council approval unless the Final Plat has recorded with Ramsey County or a time extension granted by the City Council. 5. Prior to the release of the Final Plat for recording, the Applicant shall enter into a Development Agreement. 6. The Final Plat shall be recorded prior to the issuance of a building permit. 7. Prior to the issuance of a building permit, the Applicant shall deed Outlot A to the City. Dedication shall occur free of encumbrances and at no cost to the City. 8. All disturbed boulevards shall be restored with sod. 203065v1 9. All areas of the site, where practical, shall be sodded or seeded and maintained. The property owner shall mow and maintain all site boulevards to the curb line of the public streets. 10. The maximum number of units allowed on site is 120. 11. All light poles, including base, shall be a maximum of 25 feet in height and shall be shoebox style, downward directed,with high-pressure sodium lamps or LED and flush lenses. Other than wash or architectural lighting, attached security lighting shall be shoebox style, downward directed with flush lenses. If complaints are received the lighting adjacent to residential uses shall utilize house shields as directed by the City. In addition, any lighting under canopies (building entries) shall be recessed and use a flush lens. 12. The Applicant shall be financially responsible for all applicable water and sanitary charges. Rates applied shall be those in effect at the time of Final Plat approval and shall be memorialized in the Development Agreement. 13. A right-of-way permit shall be required for work performed within the City right- of-way. 14. No exterior storage shall be permitted. 15. Prior to the issuance of a land disturbance permit,the Applicant shall submit an operation and maintenance plan for the long-term care of all on-site and off-site stormwater, sanitary sewer, and water main to the City for review and approval. The Applicant will be responsible to carry out these operation and maintenance activities and to submit the appropriate documentation to the City as specified. 16. Any future trash enclosures shall utilize wooden gates and be constructed on three sides using the same materials and patterns used on the building. Locations shall be approved by the Planning Department. 17. This approval does not include signs. A separate sign permit is required for all proposed signage. All signage shall meet the requirements of Sign District 2. 18. Prior to the issuance of a building permit, a landscape financial security of $20,000.00 dollars shall be submitted. Landscape financial security is held for two full growing seasons. 19. Before construction, grading, or land clearing begins,trees or tree areas that are to be preserved shall be visibly marked and city-approved tree protection fencing or other method shall be installed and maintained at the critical root zones of the trees to be protected. The location of the fencing shall be in conformance with the approved tree preservation plan and approved by staff in writing. 20. All rooftop or ground mounted mechanical equipment shall be hidden from view with the same materials used on the building in accordance with City Code requirements. 21. All fencing and retaining wall materials shall be complementary to the building materials and shall be approved in writing by the Planning Division prior to issuance of a building permit. Retaining walls greater than four(4) feet in height shall be engineered and detailed calculations shall be submitted to the City. 22. Prior to City Council,the Applicant shall submit a materials board to be approved in writing by staff. 23. A Grading and Erosion permit shall be obtained from the City's Engineering Division prior to commencing any grading, land disturbance or utility activities. The Developer shall be responsible for obtaining any permits necessary from other 203065v1 agencies, including but not limited to, MPCA, Rice Creek Watershed District, and Ramsey County, MNDOT prior to the start of any site activities. 24. The Applicant shall be responsible for protecting the proposed on-site storm sewer infrastructure and components and any existing storm sewer from exposure to any and all stormwater runoff, sediments and debris during all construction activities. Temporary stormwater facilities shall be installed to protect the quality aspect of the proposed and existing stormwater facilities prior to and during construction activities. Maintenance of any and all temporary stormwater facilities shall be the responsibility of the Applicant. 25. Prior to the issuance Grading and Erosion permit,the Engineering Department shall review and approve final grading and utility plans in writing. 26. All proposed workout station equipment shall be approved by City staff prior to the issuance of a building permit. 27. The Applicant shall update the landscaping plan to meet the required tree mitigation prior to the issuance of a Grading and Erosion control permit. 28. The property owners shall complete snow removal, maintenance and replacement of all proposed sidewalks and trails unless a written agreement between the City and owner establishes a different requirement. 29. The property owner and the City shall come to an agreement on connecting the proposed trial and the future trail upon opening the park space. 2. The City Clerk is directed to record the conditional use permit with the County Recorder/Registrar's office. PASSED and ADOPTED this day of , 2019, by the City Council of the City of Arden Hills, Minnesota. CITY OF ARDEN HILLS By David Grant, Mayor ATTEST: Julie Hanson, City Clerk 203065v1 203060v1 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2019-024 RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR SUMMIT DEVELOPMENT WHEREAS, Summit Development has filed an application for a conditional use permit for nursing home and assisted living; and WHEREAS, the Planning Commission has conducted a public hearing on the application preceded by published and mailed notice; and WHEREAS, the Planning Commission has forwarded its recommendation to the City Council; and WHEREAS, the City Council finds that the application complies with all applicable ordinance standards. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA: 1.The City Council approves the conditional use permit for Summit Development in accordance with the application on file with the city and subject to the following conditions: 1.Approval of the Site Plan, Planned Unit Development, and Preliminary Plat is contingent upon Metropolitan Council approval of the Comprehensive Plan Amendment. The effective date of the City Council approval will be the date of the Metropolitan Council approval. 2.The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to the plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 3.The Conditional Use Permit and Planned Unit Development approvals shall expire one year from the date of City Council approval unless a building permit has been requested or a time extension has been granted by the City Council. 4.The Preliminary Plat approval shall expire six months from the date of the City Council approval unless the Final Plat has recorded with Ramsey County or a time extension granted by the City Council. 5.Prior to the release of the Final Plat for recording, the Applicant shall enter into a Development Agreement. 6.The Final Plat shall be recorded prior to the issuance of a building permit. 7.Prior to the issuance of a building permit, the Applicant shall deed Outlot A to the City. Dedication shall occur free of encumbrances and at no cost to the City. 8.All disturbed boulevards shall be restored with sod. 203060v1 9. All areas of the site, where practical, shall be sodded or seeded and maintained. The property owner shall mow and maintain all site boulevards to the curb line of the public streets. 10. The maximum number of units allowed on site is 120. 11. All light poles, including base, shall be a maximum of 25 feet in height and shall be shoebox style, downward directed, with high-pressure sodium lamps or LED and flush lenses. Other than wash or architectural lighting, attached security lighting shall be shoebox style, downward directed with flush lenses. If complaints are received the lighting adjacent to residential uses shall utilize house shields as directed by the City. In addition, any lighting under canopies (building entries) shall be recessed and use a flush lens. 12. The Applicant shall be financially responsible for all applicable water and sanitary charges. Rates applied shall be those in effect at the time of Final Plat approval and shall be memorialized in the Development Agreement. 13. A right-of-way permit shall be required for work performed within the City right-of- way. 14. No exterior storage shall be permitted. 15. Prior to the issuance of a land disturbance permit, the Applicant shall submit an operation and maintenance plan for the long-term care of all on-site and off-site stormwater, sanitary sewer, and water main to the City for review and approval. The Applicant will be responsible to carry out these operation and maintenance activities and to submit the appropriate documentation to the City as specified. 16. Any future trash enclosures shall utilize wooden gates and be constructed on three sides using the same materials and patterns used on the building. Locations shall be approved by the Planning Department. 17. This approval does not include signs. A separate sign permit is required for all proposed signage. All signage shall meet the requirements of Sign District 2. 18. Prior to the issuance of a building permit, a landscape financial security of $20,000.00 dollars shall be submitted. Landscape financial security is held for two full growing seasons. 19. Before construction, grading, or land clearing begins, trees or tree areas that are to be preserved shall be visibly marked and city-approved tree protection fencing or other method shall be installed and maintained at the critical root zones of the trees to be protected. The location of the fencing shall be in conformance with the approved tree preservation plan and approved by staff in writing. 20. All rooftop or ground mounted mechanical equipment shall be hidden from view with the same materials used on the building in accordance with City Code requirements. 21. All fencing and retaining wall materials shall be complementary to the building materials and shall be approved in writing by the Planning Division prior to issuance of a building permit. Retaining walls greater than four (4) feet in height shall be engineered and detailed calculations shall be submitted to the City. 22. Prior to City Council, the Applicant shall submit a materials board to be approved in writing by staff. 23. A Grading and Erosion permit shall be obtained from the City’s Engineering Division prior to commencing any grading, land disturbance or utility activities. The Developer shall be responsible for obtaining any permits necessary from other agencies, including but not limited to, MPCA, Rice Creek Watershed District, and Ramsey County, MNDOT prior to the start of any site activities. 203060v1 24.The Applicant shall be responsible for protecting the proposed on-site storm sewer infrastructure and components and any existing storm sewer from exposure to any and all stormwater runoff, sediments and debris during all construction activities. Temporary stormwater facilities shall be installed to protect the quality aspect of the proposed and existing stormwater facilities prior to and during construction activities. Maintenance of any and all temporary stormwater facilities shall be the responsibility of the Applicant. 25.Prior to the issuance Grading and Erosion permit, the Engineering Department shall review and approve final grading and utility plans in writing. 26.All proposed workout station equipment shall be approved by City staff prior to the issuance of a building permit. 27.The Applicant shall update the landscaping plan to meet the required tree mitigation prior to the issuance of a Grading and Erosion control permit. 28.The property owners shall complete snow removal, maintenance and replacement of all proposed sidewalks and trails unless a written agreement between the City and owner establishes a different requirement. 29. The property owner and the City shall come to an agreement on connecting the proposed trial and the future trail upon opening the park space. 2. The City Clerk is directed to record the conditional use permit with the County Recorder/Registrar’s office. PASSED and ADOPTED this 22nd day of July, 2019, by the City Council of the City of Arden Hills, Minnesota. CITY OF ARDEN HILLS By _______________________________ David Grant, Mayor ATTEST: _____________________________ Julie Hanson, City Clerk GF� Bench Handout ORDINANCE NO. 2019-006 CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA AN ORDINANCE AMENDING CHAPTER 13,ZONING CODE SECTION 1315.01, OF THE ARDEN HILLS CITY CODE REZONING PROPERTIES FROM R-1 SINGLE FAMILY RESIDENTIAL DISTRICT TO R4 -MULTIPLE-DWELLING DISTRICT THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, ORDAINS: SECTION 1. Chapter 13, Zoning Code, Section 1315.01, is hereby amended by rezoning certain property located within the City of Arden Hills and legally described as follows to R-4 Multiple Dwelling District: Lot 1, Block 1, North Ridge Apartments Addition, Ramsey County, Minnesota PID 213023440013 SECTION 2. Chapter 13, Zoning Code, Section 1315.01, is hereby amended by rezoning certain property located within the City of Arden Hills and legally described as follows to R-4 Multiple Dwelling District: Lot 2, Block 1, North Ridge Apartments Addition, Ramsey County, Minnesota PID 213023440014 SECTION 3. Chapter 13, Zoning Code, Section 1315.01, is hereby amended by rezoning certain property located within the City of Arden Hills and legally described as follows to R-4 Multiple Dwelling District: Lot 3, Block 1. North Ridge Apartments Addition, Ramsey County, Minnesota PID 213023430025 SECTION 4. Chapter 13,Zoning Code, Section 1315.01, is hereby amended by rezoning certain property located within the City of Arden Hills and legally described as follows to R-4 Multiple Dwelling District: Lot 4, Block 1, North Ridge Apartments Addition, Ramsey County, Minnesota PID 213023440015 SECTION 5. The official zoning map adopted in Section 1315.01 of the Arden Hills City Code shall not be republished to show the aforesaid rezoning,but the zoning map on file in the City Clerk's office shall be appropriately marked for the purposes of indicating the rezoning provided in this ordinance. 203064v1 SECTION 6. This Ordinance shall not be effective until the Metropolitan Council has approved the Comprehensive Plan Amendment. PASSED and ADOPTED this day of , 2019, by the City Council of the City of Arden Hills, Minnesota. CITY OF ARDEN HILLS By David Grant, Mayor ATTEST: Julie Hanson, City Clerk Published in the on 92019. 2030641 203059v1 ORDINANCE NO. 2019-006 CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA AN ORDINANCE AMENDING CHAPTER 13, ZONING CODE SECTION 1315.01, OF THE ARDEN HILLS CITY CODE REZONING PROPERTY TO R4 - MULTIPLE-DWELLING DISTRICT THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, ORDAINS: SECTION 1. Chapter 13, Zoning Code, Section 1315.01, is hereby amended by rezoning certain property located within the City of Arden Hills and legally described as follows to R-1 Single Family Residential District: Lot 1 Block 1 of North Ridge Apartments Addition, PID 213023440013 SECTION 2. Chapter 13, Zoning Code, Section 1315.01, is hereby amended by rezoning certain property located within the City of Arden Hills and legally described as follows to R-4 Multiple Dwelling District: Lot 2 Block 1 of North Ridge Apartments Addition, PID 213023440014 SECTION 3. Chapter 13, Zoning Code, Section 1315.01, is hereby amended by rezoning certain property located within the City of Arden Hills and legally described as follows to R-4 Multiple Dwelling District: Lot 3 Block 1 of North Ridge Apartments Addition, PID 213023430025 SECTION 4. Chapter 13, Zoning Code, Section 1315.01, is hereby amended by rezoning certain property located within the City of Arden Hills and legally described as follows to R-4 Multiple Dwelling District: Lot 4 Block 1 of North Ridge Apartments Addition, PID 213023440015 SECTION 5. The official zoning map adopted in Section 1315.01 of the Arden Hills City Code shall not be republished to show the aforesaid rezoning, but the zoning map on file in the City Clerk’s office shall be appropriately marked for the purposes of indicating the rezoning provided in this ordinance. SECTION 6. This Ordinance shall not be effective until the Metropolitan Council has approved the Comprehensive Plan Amendment. 203059v1 PASSED and ADOPTED this 22nd day of July, 2019, by the City Council of the City of Arden Hills, Minnesota. CITY OF ARDEN HILLS By _______________________________ David Grant, Mayor ATTEST: _____________________________ Julie Hanson, City Clerk Published in the Shoreview-Arden Hills Bulletin on July 22, 2019. Page 1 of 2 DATE: July 22, 2019 TO: Honorable Mayor and City Councilmembers David Perrault, City Administrator FROM: Todd Blomstrom, Interim Public Works Director/City Engineer SUBJECT: Construction Bid Award, Tennis Court Improvements for Cummings, Hazelnut and Royal Hills Parks, PW19-0104 Budgeted Amount: Actual Amount: Funding Sources: $175,000 – 2019 $349,102 PIR $125,000 – 2021 COUNCIL SHOULD CONSIDER Motion to adopt Resolution 2019-025 Awarding a Contract for the Tennis Court Improvements at Cummings, Hazelnut and Royal Hills Parks Project to Bituminous Roadways in the Amount of $303,782.00 for the Base Bid, and Declining the Bid Alternate for Hazelnut Park. BACKGROUND The City’s adopted 2019-2023 Capital Improvement Program includes proposed improvements to tennis and basketball courts located within Hazelnut and Royal Hills Parks in the amount of $175,000 for 2019 and within Cummings Park in the amount of $125,000 for 2021, for a total of $300,000 over the next few years. The City Council initiated the project by authorizing geotechnical and design services by WSB & Associates on May 13, 2019. DISCUSSION Project construction bids were opened on Tuesday, July 16, 2019. A total of four bids were received, as listed below. The project base bid includes reconstruction of the tennis and basketball court at Royal Hills Park and resurfacing the existing tennis courts at Cummings Park. The bid alternate includes reconstruction of the tennis court at Hazelnut Park. Bidder Base Bid Bid Alternate Total Bid Bituminous Roadways $303,782.00 $192,322.50 $496,104.50 Urban Companies $353,409.50 $213,644.00 $567,053.50 Pember Companies, Inc. $366,330.55 $208,420.85 $574,751.40 Meyer Contracting, Inc. $435,404.90 $199,765.70 $635,170.60 WSB Engineer’s Estimate $241,943.20 $119,804.48 $361,747.68 NEW BUSINESS – 9B MEMORANDUM Page 2 of 2 The project bid tabulation is included with this memorandum as Attachment A. Bituminous Roadways has completed similar projects successfully in the metro area. A letter from WSB indicating Bituminous Roadways as the apparent lowest responsible/responsive bidder is included with this memorandum as Attachment B. The project bid results are significantly greater than the original budget contained within the 2019 Capital Improvement Program and exceed the engineer’s estimate for the project. The proposed resurfacing work for the Cummings Park courts will preserve the condition of the existing park asset and minimize deterioration of the court pavement. The existing tennis and basketball courts at Royal Hills Park are deteriorated with large cracks in the pavement and settlement of the court surface. The tennis court at Hazelnut Park is generally in better condition compared to Royal Hills Park. The Public Works Department can perform fence repairs at Hazelnut Park to extend the service life of this court while additional planning and budgeting is completed for overall improvements to Hazelnut Park. In addition, staff recommends that parking lot reconstruction at Hazelnut Park is a higher priority compared to reconstruction of the tennis court. BUDGET IMPACT The funds for this project will come out of the Capital Improvement (PIR) Fund. The 2019-2023 CIP reflected a total of $300,000 for hard court reconstruction at these three parks from 2019 to 2021. Council is being asked to consider spending $349,102 for work needed at two of these parks and having further discussion on the needs of Hazelnut Park. The sources and uses currently being proposed are as follows: PROJECT BUDGET Project Expenses Engineering and Construction Admin. (WSB) $ 39,420.00 Geotechnical Investigation (WSB) $ 5,900.00 Construction Base Bid (Bituminous Roadways) $303,782.00 Total Expenses $349,102.00 Project Funding Capital Improvements PIR Fund $349,102.00 Attachments Attachment A: Bid Tabulation Attachment B: WSB Letter Attachment C: Resolution 2019-025 Awarding the Base Bid Contract PROJECT: OWNER: City of Arden Hills City Project No. 19-PARK-001 WSB Project No. R-014152-000 Bids Opened: Tuesday, July 16, 2019, at 10:00 am Contractor Bid Security (5%) BASE BID (Cummings and Royal Hills) Alternate (Hazelnut) Grand Total Bid (Cummings, Royal Hills & Hazelnut) 1 Bituminous Roadways, Inc. X $303,782.00 $192,322.50 $496,104.50 2 G Urban Companies X $353,409.50 $213,644.00 $567,053.50 3 Pember Companies, Inc. X $366,330.55 $208,420.85 $574,751.40 4 Meyer Contracting, Inc. X $435,404.90 $199,765.70 $635,170.60 Engineer's Opinion of Cost $241,943.20 $119,804.48 $361,747.68 Denotes corrected figure Steven Foss, RLA BID TABULATION SUMMARY I hereby certify that this is a true and correct tabulation of the bids as received on July 16, 2019. Tennis Court Improvements at Cummings, Hazelnut and Royal Hills Project K:\014152-000\Admin\Construction Admin\Bidding\014152-000 Bid Summary 071719 July 16, 2019WSB PROJECT BID ABSTRACTDenotes Corrected FigureProject Name: Tennis Court Improvements at Cummings, Client Project No. 19‐PARK‐001Hazlenut and Royal Hills ProjectClient:City of Arden Hills, MNWSB Project No. R‐014152‐000Bid Opening July 16, 2019 @ 10:00 amOwnerCity of Arden HillsLine No. Item No.Units Quantity Unit Price Total Price Unit Price Total Price Unit Price Total PriceCUMMINGS PARK ‐ BASE BID12021.501LUMP SUM 1 $1,314.001,314.00$ 800.00$ 800.00$ 10,000.00$ 10,000.00$ 22104.606LUMP SUM 1 $2,000.002,000.00$ 1,700.00$ 1,700.00$ 2,000.00$ 2,000.00$ 32104.607LUMP SUM 1 $1,000.001,000.00$ 1,700.00$ 1,700.00$ 2,000.00$ 2,000.00$ 42104.608LUMP SUM 1 $2,000.002,000.00$ 3,100.00$ 3,100.00$ 3,000.00$ 3,000.00$ 52563.601LUMP SUM 1$500.00500.00$ 580.00$ 580.00$ 2,500.00$ 2,500.00$ 62582.604SQ YD 2,078 $10.0020,780.00$ 13.00$ 27,014.00$ 10.00$ 20,780.00$ TOTAL CUMMINGS PARK 27,594.00$ 34,894.00$ 40,280.00$ ROYAL HILLS PARK ‐ BASE BID12021.501LUMP SUM 1 $10,135.2010,135.20$ 7,000.00$ 7,000.00$ 15,000.00$ 15,000.00$ 22101.501LUMP SUM 1 $2,000.002,000.00$ 4,000.00$ 4,000.00$ 5,000.00$ 5,000.00$ 32104.503LIN FT 355$10.003,550.00$ 11.50$ 4,082.50$ 13.00$ 4,615.00$ 42104.503LIN FT 26$10.00260.00$ 38.00$ 988.00$ 50.00$ 1,300.00$ 52104.504SQ YD 1,060$5.005,300.00$ 1.00$ 1,060.00$ 9.00$ 9,540.00$ 62104.601LUMP SUM 1$500.00500.00$ 1,200.00$ 1,200.00$ 1,000.00$ 1,000.00$ 72014.601EACH 2 $1,000.002,000.00$ 1,200.00$ 2,400.00$ 1,000.00$ 2,000.00$ 82104.602EACH 2$500.001,000.00$ 1,200.00$ 2,400.00$ 750.00$ 1,500.00$ 92104.603LUMP SUM 1 $1,500.001,500.00$ 3,125.00$ 3,125.00$ 1,000.00$ 1,000.00$ 102105.507CU YD 515$30.0015,450.00$ 26.00$ 13,390.00$ 20.00$ 10,300.00$ 112105.507LUMP SUM 1 $26,100.0026,100.00$ 25,000.00$ 25,000.00$ 20,000.00$ 20,000.00$ 122105.507CU YD 1,275 $30.0038,250.00$ 26.50$ 33,787.50$ 28.00$ 35,700.00$ 132360.601SQ YD 1,180 $20.0023,600.00$ 31.00$ 36,580.00$ 77.00$ 90,860.00$ 142360.604SQ YD 73$40.002,920.00$ 29.00$ 2,117.00$ 120.00$ 8,760.00$ 152502.602EACH 4$350.001,400.00$ 745.00$ 2,980.00$ 500.00$ 2,000.00$ 162502.603LIN FT 692$15.0010,380.00$ 16.00$ 11,072.00$ 20.00$ 13,840.00$ 172502.603LIN FT 55$15.00825.00$ 19.00$ 1,045.00$ 20.00$ 1,100.00$ 182521.518SQ FT 48$8.00384.00$ 34.00$ 1,632.00$ 25.00$ 1,200.00$ 192521.603LIN FT 404$20.008,080.00$ 53.00$ 21,412.00$ 33.00$ 13,332.00$ 202521.603LIN FT 59$20.001,180.00$ 78.00$ 4,602.00$ 32.00$ 1,888.00$ 212531.503LIN FT 20$28.00560.00$ 227.00$ 4,540.00$ 65.00$ 1,300.00$ 222531.503LIN FT 6$25.00150.00$ 115.00$ 690.00$ 100.00$ 600.00$ 232531.603LIN FT 455$4.001,820.00$ 7.00$ 3,185.00$ 7.00$ 3,185.00$ 242540.601EACH 1 $2,500.002,500.00$ 2,300.00$ 2,300.00$ 2,500.00$ 2,500.00$ ItemENGINEERS ESTIMATE BITUMINOUS ROADWAYS G URBAN COMPANIESSALVAGE BENCHREMOVE BASKETBALL GOALREMOVE WOOD TIMBERSCOMMON EXCAVATION (OFF SITE)MOBILIZATIONCLEARING AND GRUBBINGREMOVE CHAIN‐LINK FENCEREMOVE CURBREMOVE BITUMINOUS PAVEMENTREMOVE TENNIS NET POST AND NETMOBILIZATIONREMOVE EXISTING ACRYLIC COURT SURFACINGCRACK FILLINGREMOVE PRACTICE BOARD AND ASSOCIATED POSTSTRAFFIC CONTROLACRYLIC COLOR SURFACING (FOR COURT)COMMON EXCAVATION TENNIS NET AND POST SYSTEMSELECT GRANULAR BORROW (FOR COURT) BITUMINOUS COURT PAVEMENT WITH AGGREGATE BASE3" BITUMINOUS WALK WITH AGGREGATE BASE4" PVC PIPE DRAIN CLEANOUT4" PERF PE PIPE DRAIN4" PE PIPE DRAIN4" CONCRETE WALK WITH AGGREGATE BASE5" THICK X 18" WIDE CONCRETE MAINTENANCE STRIP5" THICK X 12" WIDE CONCRETE MAINTENANCE STRIPCONCRETE RIBBON CURB WITH BASEB612 CONCRETE CURB AND GUTTER WITH BASEJOINT ADHESIVEPAGE 1 Line No. Item No. Units QuantityUnit Price Total Price Unit Price Total Price Unit Price Total Price252540.601 EACH 2 $4,500.009,000.00$ 5,700.00$ 11,400.00$ 5,000.00$ 10,000.00$ 262557.501 LIN FT 346 $50.0017,300.00$ 90.00$ 31,140.00$ 62.00$ 21,452.00$ 272557.501 EACH 1 $875.00875.00$ 1,500.00$ 1,500.00$ 1,100.00$ 1,100.00$ 282557.501 EACH 1 $1,000.001,000.00$ 2,700.00$ 2,700.00$ 2,000.00$ 2,000.00$ 292563.601 LUMP SUM 1 $1,500.001,500.00$ 1,800.00$ 1,800.00$ 2,500.00$ 2,500.00$ 302564.602 EACH 1 $350.00350.00$ 925.00$ 925.00$ 300.00$ 300.00$ 312572.503 LIN FT 650 $4.502,925.00$ 6.00$ 3,900.00$ 9.00$ 5,850.00$ 322573.535 LUMP SUM 1 $1,500.001,500.00$ 1,700.00$ 1,700.00$ 2,500.00$ 2,500.00$ 332573.533 LIN FT 375 $5.001,875.00$ 8.00$ 3,000.00$ 7.50$ 2,812.50$ 342575.505 ACRE 0.30 $7,500.002,250.00$ 8,000.00$ 2,400.00$ 10,000.00$ 3,000.00$ 352575.504 SQ YD 1,460 $3.004,380.00$ 2.50$ 3,650.00$ 2.50$ 3,650.00$ 362582.501 LUMP SUM 1 $500.00500.00$ 925.00$ 925.00$ 500.00$ 500.00$ 372582.604 SQ YD 1,105 $10.0011,050.00$ 12.00$ 13,260.00$ 9.00$ 9,945.00$ TOTAL ROYAL HILLS214,349.20$ 268,888.00$ 313,129.50$ TOTAL BASE BID 241,943.20$ 303,782.00$ 353,409.50$ HAZELNUT PARK ‐ ALTERNATE12021.501 LUMP SUM 1 $5,704.985,704.98$ 6,800.00$ 6,800.00$ 10,000.00$ 10,000.00$ 22101.501 LUMP SUM 1 $1,500.001,500.00$ 4,100.00$ 4,100.00$ 5,000.00$ 5,000.00$ 32104.503 LIN FT 357 $10.003,570.00$ 11.50$ 4,105.50$ 13.00$ 4,641.00$ 42104.601 LUMP SUM 1 $500.00500.00$ 1,800.00$ 1,800.00$ 1,000.00$ 1,000.00$ 52104.603 LUMP SUM 1 $1,500.001,500.00$ 4,500.00$ 4,500.00$ 1,000.00$ 1,000.00$ 62104.504 SQ YD 1,125 $5.005,625.00$ 1.00$ 1,125.00$ 9.00$ 10,125.00$ 72104.507 CU YD 100 $30.003,000.00$ 133.00$ 13,300.00$ 25.00$ 2,500.00$ 82105.507 LUMP SUM 1 $4,950.004,950.00$ 23,200.00$ 23,200.00$ 18,000.00$ 18,000.00$ 92360.601 SQ YD 840 $35.0029,400.00$ 35.00$ 29,400.00$ 77.00$ 64,680.00$ 102360.604 SQ YD 335 $35.0011,725.00$ 47.70$ 15,979.50$ 80.00$ 26,800.00$ 112521.603 LIN FT 368 $20.007,360.00$ 53.00$ 19,504.00$ 32.00$ 11,776.00$ 122521.518 SQ FT 48 $8.00384.00$ 28.00$ 1,344.00$ 20.00$ 960.00$ 132531.603 LIN FT 356 $4.001,424.00$ 7.00$ 2,492.00$ 7.00$ 2,492.00$ 142540.601 EACH 1 $2,500.002,500.00$ 2,300.00$ 2,300.00$ 2,500.00$ 2,500.00$ 152557.501 LIN FT 345 $50.0017,250.00$ 90.00$ 31,050.00$ 62.00$ 21,390.00$ 162557.501 EACH 1 $875.00875.00$ 1,500.00$ 1,500.00$ 1,100.00$ 1,100.00$ 172557.501 EACH 1 $1,000.001,000.00$ 2,700.00$ 2,700.00$ 2,000.00$ 2,000.00$ 182563.601 LUMP SUM 1 $1,500.001,500.00$ 3,500.00$ 3,500.00$ 2,500.00$ 2,500.00$ 192572.503 LIN FT 805 $4.503,622.50$ 6.00$ 4,830.00$ 9.00$ 7,245.00$ 202573.533 LIN FT 521 $5.002,605.00$ 5.00$ 2,605.00$ 7.50$ 3,907.50$ 212573.535 LUMP SUM 1 $1,500.001,500.00$ 1,800.00$ 1,800.00$ 2,500.00$ 2,500.00$ 222575.505 ACRE 0.20 $7,500.001,500.00$ 12,600.00$ 2,520.00$ 10,000.00$ 2,000.00$ 232575.504 SQ YD 1,003 $3.003,009.00$ 2.50$ 2,507.50$ 2.50$ 2,507.50$ 242582.604 SQ YD 780 $10.007,800.00$ 12.00$ 9,360.00$ 9.00$ 7,020.00$ TOTAL HAZELNUT PARK ‐ ALTERNATE 119,804.48$ 192,322.50$ 213,644.00$ TOTAL BASE BID PLUS ALTERNATE 361,747.68$ 496,104.50$ 567,053.50$ ACRYLIC COLOR SURFACING (FOR COURT)EROSION CONTROL BLANKETBASKETBALL GOAL10' HIGH, 3‐RAIL CHAIN‐LINK PERIMETER FENCE8' HIGH, 4' WIDE GATE10' HIGH, 10' WIDE DOUBLE GATECLEARING AND GRUBBINGSEEDING ‐ TURF SEED MIXPARKING LOT STALL AND SYMBOL AT ADA STALLMOBILIZATIONREMOVE CHAIN‐LINK FENCEREMOVE TENNIS POSTS AND NETTRAFFIC CONTROLADA PARKING SIGNCONSTRUCTION FENCINGROCK CONSTRUCTION ENTRANCESEDIMENT CONTROL LOG, TYPE WOOD FIBER3" BITUMINOUS WALK WITH AGGREGATE BASE5" THICK X 18" WIDE CONCRETE MAINTENANCE STRIP4" THICK CONCRETE WALK WITH AGGREGATE BASEJOINT ADHESIVETENNIS NET AND POST SYSTEMREMOVE WOOD TIMBERSREMOVE PAVEMENTCOMMON BORROW COMMON EXCAVATION BITUMINOUS COURT PAVEMENT WITH AGGREGATE BASESEDIMENT CONTROL LOG, TYPE WOOD FIBERROCK CONSTRUCTION ENTRANCESEEDING ‐ TURF SEED MIXEROSION CONTROL BLANKETACRYLIC COLOR SURFACING (FOR COURT)10' HIGH, 3‐RAIL CHAIN‐LINK PERIMETER FENCE8' HIGH, 4' WIDE GATE10' HIGH, 10' WIDE DOUBLE GATETRAFFIC CONTROLCONSTRUCTION FENCINGENGINEERS ESTIMATE BITUMINOUS ROADWAYS G URBAN COMPANIESItemPAGE 2 Line No. Item No. Units QuantityUnit Price Total Price Unit Price Total Price Unit Price Total PriceCUMMINGS PARK ‐ BASE BID12021.501 LUMP SUM 1 $1,314.001,314.00$ 7,700.00$ 7,700.00$ 1,357.00$ 1,357.00$ 22104.606 LUMP SUM 1 $2,000.002,000.00$ 15,000.00$ 15,000.00$ 1,523.00$ 1,523.00$ 32104.607 LUMP SUM 1 $1,000.001,000.00$ 3,000.00$ 3,000.00$ 1,523.00$ 1,523.00$ 42104.608 LUMP SUM 1 $2,000.002,000.00$ 2,500.00$ 2,500.00$ 2,741.00$ 2,741.00$ 52563.601 LUMP SUM 1 $500.00500.00$ 800.00$ 800.00$ 1,500.00$ 1,500.00$ 62582.604 SQ YD 2,078 $10.0020,780.00$ 15.00$ 31,170.00$ 8.80$ 18,286.40$ TOTAL CUMMINGS PARK 27,594.00$ 60,170.00$ 26,930.40$ ROYAL HILLS PARK ‐ BASE BID12021.501 LUMP SUM 1 $10,135.2010,135.20$ 29,455.00$ 29,455.00$ 20,200.00$ 20,200.00$ 22101.501 LUMP SUM 1 $2,000.002,000.00$ 1,500.00$ 1,500.00$ 4,500.00$ 4,500.00$ 32104.503 LIN FT 355 $10.003,550.00$ 14.00$ 4,970.00$ 13.50$ 4,792.50$ 42104.503 LIN FT 26 $10.00260.00$ 10.00$ 260.00$ 30.75$ 799.50$ 52104.504 SQ YD 1,060 $5.005,300.00$ 6.00$ 6,360.00$ 6.20$ 6,572.00$ 62104.601 LUMP SUM 1 $500.00500.00$ 400.00$ 400.00$ 1,343.00$ 1,343.00$ 72014.601 EACH 2 $1,000.002,000.00$ 200.00$ 400.00$ 309.50$ 619.00$ 82104.602 EACH 2 $500.001,000.00$ 400.00$ 800.00$ 683.00$ 1,366.00$ 92104.603 LUMP SUM 1 $1,500.001,500.00$ 800.00$ 800.00$ 1,956.00$ 1,956.00$ 102105.507 CU YD 515 $30.0015,450.00$ 38.00$ 19,570.00$ 49.00$ 25,235.00$ 112105.507 LUMP SUM 1 $26,100.0026,100.00$ 17,000.00$ 17,000.00$ 21,123.00$ 21,123.00$ 122105.507 CU YD 1,275 $30.0038,250.00$ 32.00$ 40,800.00$ 66.75$ 85,106.25$ 132360.601 SQ YD 1,180 $20.0023,600.00$ 67.85$ 80,063.00$ 76.00$ 89,680.00$ 142360.604 SQ YD 73$40.002,920.00$ 140.00$ 10,220.00$ 155.50$ 11,351.50$ 152502.602 EACH 4 $350.001,400.00$ 230.00$ 920.00$ 1,346.00$ 5,384.00$ 162502.603 LIN FT 692 $15.0010,380.00$ 16.70$ 11,556.40$ 45.75$ 31,659.00$ 172502.603 LIN FT 55 $15.00825.00$ 23.00$ 1,265.00$ 143.50$ 7,892.50$ 182521.518 SQ FT 48 $8.00384.00$ 12.00$ 576.00$ 37.75$ 1,812.00$ 192521.603 LIN FT 404 $20.008,080.00$ 23.25$ 9,393.00$ 36.25$ 14,645.00$ 202521.603 LIN FT 59 $20.001,180.00$ 33.00$ 1,947.00$ 64.25$ 3,790.75$ 212531.503 LIN FT 20 $28.00560.00$ 110.00$ 2,200.00$ 164.00$ 3,280.00$ 222531.503 LIN FT 6 $25.00150.00$ 53.50$ 321.00$ 382.50$ 2,295.00$ 232531.603 LIN FT 455 $4.001,820.00$ 3.00$ 1,365.00$ 8.00$ 3,640.00$ 242540.601 EACH 1 $2,500.002,500.00$ 3,000.00$ 3,000.00$ 2,030.00$ 2,030.00$ 252540.601 EACH 2 $4,500.009,000.00$ 4,700.00$ 9,400.00$ 4,822.00$ 9,644.00$ 262557.501 LIN FT 346 $50.0017,300.00$ 50.00$ 17,300.00$ 55.75$ 19,289.50$ 272557.501 EACH 1 $875.00875.00$ 665.00$ 665.00$ 863.00$ 863.00$ 282557.501 EACH 1 $1,000.001,000.00$ 1,555.00$ 1,555.00$ 1,777.00$ 1,777.00$ 292563.601 LUMP SUM 1 $1,500.001,500.00$ 2,310.00$ 2,310.00$ 2,500.00$ 2,500.00$ 302564.602 EACH 1 $350.00350.00$ 250.00$ 250.00$ 406.00$ 406.00$ 312572.503 LIN FT 650 $4.502,925.00$ 3.50$ 2,275.00$ 6.50$ 4,225.00$ 322573.535 LUMP SUM 1 $1,500.001,500.00$ 850.00$ 850.00$ 3,453.00$ 3,453.00$ 332573.533 LIN FT 375 $5.001,875.00$ 3.85$ 1,443.75$ 3.20$ 1,200.00$ ItemREMOVE BITUMINOUS PAVEMENTREMOVE TENNIS NET POST AND NETMOBILIZATIONCLEARING AND GRUBBINGREMOVE CHAIN‐LINK FENCEREMOVE CURBMOBILIZATIONTRAFFIC CONTROLACRYLIC COLOR SURFACING (FOR COURT)4" PVC PIPE DRAIN CLEANOUT4" PERF PE PIPE DRAIN4" PE PIPE DRAIN4" CONCRETE WALK WITH AGGREGATE BASE5" THICK X 18" WIDE CONCRETE MAINTENANCE STRIPSELECT GRANULAR BORROW (FOR COURT) BITUMINOUS COURT PAVEMENT WITH AGGREGATE BASE3" BITUMINOUS WALK WITH AGGREGATE BASEREMOVE BASKETBALL GOALREMOVE WOOD TIMBERSCOMMON EXCAVATION (OFF SITE)COMMON EXCAVATION BASKETBALL GOAL10' HIGH, 3‐RAIL CHAIN‐LINK PERIMETER FENCE8' HIGH, 4' WIDE GATE10' HIGH, 10' WIDE DOUBLE GATETRAFFIC CONTROL5" THICK X 12" WIDE CONCRETE MAINTENANCE STRIPCONCRETE RIBBON CURB WITH BASEB612 CONCRETE CURB AND GUTTER WITH BASEJOINT ADHESIVETENNIS NET AND POST SYSTEMSEDIMENT CONTROL LOG, TYPE WOOD FIBERMEYER CONTRACTINGREMOVE EXISTING ACRYLIC COURT SURFACINGCRACK FILLINGREMOVE PRACTICE BOARD AND ASSOCIATED POSTSSALVAGE BENCHENGINEERS ESTIMATE PEMBER COMPANIESADA PARKING SIGNCONSTRUCTION FENCINGROCK CONSTRUCTION ENTRANCEPAGE 3 Line No. Item No.Units QuantityUnit Price Total Price Unit Price Total Price Unit Price Total Price342575.505ACRE 0.30 $7,500.002,250.00$ 19,000.00$ 5,700.00$ 7,260.00$ 2,178.00$ 352575.504SQ YD 1,460$3.004,380.00$ 2.20$ 3,212.00$ 1.50$ 2,190.00$ 362582.501LUMP SUM 1$500.00500.00$ 500.00$ 500.00$ 1,500.00$ 1,500.00$ 372582.604SQ YD 1,105 $10.0011,050.00$ 14.08$ 15,558.40$ 7.40$ 8,177.00$ TOTAL ROYAL HILLS214,349.20$ 306,160.55$ 408,474.50$ TOTAL BASE BID241,943.20$ 366,330.55$ 435,404.90$ HAZELNUT PARK ‐ ALTERNATE12021.501LUMP SUM 1 $5,704.985,704.98$ 23,565.00$ 23,565.00$ 10,040.00$ 10,040.00$ 22101.501LUMP SUM 1 $1,500.001,500.00$ 6,000.00$ 6,000.00$ 4,000.00$ 4,000.00$ 32104.503LIN FT 357$10.003,570.00$ 14.00$ 4,998.00$ 11.50$ 4,105.50$ 42104.601LUMP SUM 1$500.00500.00$ 400.00$ 400.00$ 1,378.00$ 1,378.00$ 52104.603LUMP SUM 1 $1,500.001,500.00$ 800.00$ 800.00$ 2,454.00$ 2,454.00$ 62104.504SQ YD 1,125$5.005,625.00$ 6.00$ 6,750.00$ 4.30$ 4,837.50$ 72104.507CU YD 100$30.003,000.00$ 34.00$ 3,400.00$ 14.00$ 1,400.00$ 82105.507LUMP SUM 1 $4,950.004,950.00$ 18,000.00$ 18,000.00$ 7,617.00$ 7,617.00$ 92360.601SQ YD 840$35.0029,400.00$ 70.00$ 58,800.00$ 83.25$ 69,930.00$ 102360.604SQ YD 335$35.0011,725.00$ 90.50$ 30,317.50$ 93.25$ 31,238.75$ 112521.603LIN FT 368$20.007,360.00$ 23.25$ 8,556.00$ 33.75$ 12,420.00$ 122521.518SQ FT 48$8.00384.00$ 11.80$ 566.40$ 37.75$ 1,812.00$ 132531.603LIN FT 356$4.001,424.00$ 3.00$ 1,068.00$ 8.00$ 2,848.00$ 142540.601EACH 1 $2,500.002,500.00$ 3,000.00$ 3,000.00$ 2,030.00$ 2,030.00$ 152557.501LIN FT 345$50.0017,250.00$ 50.00$ 17,250.00$ 55.75$ 19,233.75$ 162557.501EACH 1$875.00875.00$ 665.00$ 665.00$ 863.00$ 863.00$ 172557.501EACH 1 $1,000.001,000.00$ 1,555.00$ 1,555.00$ 1,777.00$ 1,777.00$ 182563.601LUMP SUM 1 $1,500.001,500.00$ 1,300.00$ 1,300.00$ 2,500.00$ 2,500.00$ 192572.503LIN FT 805$4.503,622.50$ 3.50$ 2,817.50$ 6.50$ 5,232.50$ 202573.533LIN FT 521$5.002,605.00$ 3.85$ 2,005.85$ 3.20$ 1,667.20$ 212573.535LUMP SUM 1 $1,500.001,500.00$ 850.00$ 850.00$ 3,453.00$ 3,453.00$ 222575.505ACRE 0.20 $7,500.001,500.00$ 19,000.00$ 3,800.00$ 8,260.00$ 1,652.00$ 232575.504SQ YD 1,003$3.003,009.00$ 2.20$ 2,206.60$ 1.50$ 1,504.50$ 242582.604SQ YD 780$10.007,800.00$ 12.50$ 9,750.00$ 7.40$ 5,772.00$ TOTAL HAZELNUT PARK ‐ ALTERNATE119,804.48$ 208,420.85$ 199,765.70$ TOTAL BASE BID PLUS ALTERNATE361,747.68$ 574,751.40$ 635,170.60$ I hereby certify that this is an exact reproduction of bids received.Certified By:License No. 56582Date: July 16, 2019ACRYLIC COLOR SURFACING (FOR COURT)ROCK CONSTRUCTION ENTRANCESEEDING ‐ TURF SEED MIXEROSION CONTROL BLANKETACRYLIC COLOR SURFACING (FOR COURT)SEEDING ‐ TURF SEED MIXEROSION CONTROL BLANKETPARKING LOT STALL AND SYMBOL AT ADA STALLItemTRAFFIC CONTROLCONSTRUCTION FENCINGJOINT ADHESIVETENNIS NET AND POST SYSTEM10' HIGH, 3‐RAIL CHAIN‐LINK PERIMETER FENCE8' HIGH, 4' WIDE GATE10' HIGH, 10' WIDE DOUBLE GATECOMMON EXCAVATION BITUMINOUS COURT PAVEMENT WITH AGGREGATE BASE3" BITUMINOUS WALK WITH AGGREGATE BASE5" THICK X 18" WIDE CONCRETE MAINTENANCE STRIP4" THICK CONCRETE WALK WITH AGGREGATE BASEREMOVE CHAIN‐LINK FENCEREMOVE TENNIS POSTS AND NETREMOVE WOOD TIMBERSENGINEERS ESTIMATE PEMBER COMPANIES MEYER CONTRACTINGSEDIMENT CONTROL LOG, TYPE WOOD FIBERREMOVE PAVEMENTCOMMON BORROW MOBILIZATIONCLEARING AND GRUBBINGPAGE 4 K:\014152-000\Admin\Construction Admin\Bidding\014152-000 LTR of Recommendation 071619.docx 178 E 9TH STREET | SUITE 200 | SAINT PAUL, MN | 55101 | 651.286.8450 | WSBENG.COM July 16, 2019 Honorable Mayor and City Council City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 Re: Tennis Court Improvements at Cummings, Hazelnut and Royal Hills Project City of Arden Hills Project No. 19-PARK-001 WSB Project No. R-014152-000 Dear Mayor and Council Members: Bids were received for the above-referenced project on July 16, 2019, and were opened and read aloud. Four bids were received. The bids were checked for mathematical accuracy and tabulated. Please find enclosed the bid tabulation indicating the low bidder as Bituminous Roadways, Inc. in the amount of $496,104.50 for the Base Bid Plus Alternate. The Engineer’s Estimate for the project was $361,747.68. At this time, we are reviewing and will have a response on Monday, July 22, 2019. Please contact me with any questions at sfoss@wsbeng.com or 763.231.4865 Sincerely, WSB Steven Foss, RLA Landscape Architect Attachments cc: Sue Polka, WSB kkp CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2019-025 RESOLUTION ACCEPTING BASE BID FOR THE TENNIS COURT IMPROVEMENTS FOR CUMMINGS, HAZELNUT AND ROYAL HILLS PARKS PROJECT WHEREAS, pursuant to an advertisement for bids for the Tennis Court Improvements for Cummings, Hazelnut and Royal Hills Parks Project, bids were received, opened, and tabulated according to the law, and the following bids were received complying with the advertisement: Bidder Base Bid Bid Alternate Total Bid Bituminous Roadways $303,782.00 $192,322.50 $496,104.50 Urban Companies $353,409.50 $213,644.00 $567,053.50 Pember Companies, Inc. $366,330.55 $208,420.85 $574,751.40 Meyer Contracting, Inc. $435,404.90 $199,765.70 $635,170.60 WHEREAS, it appears that Bituminous Roadways, Inc. of Mendota Heights, Minnesota, is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS, MINNESOTA: 1. The Mayor and City Clerk are hereby authorized and directed to enter into the attached contract with Bituminous Roadways, Inc. of Mendota Heights, Minnesota in the name of the City of Arden Hills for the Tennis Court Improvements for Cummings, Hazelnut and Royal Hills Parks Project for the base bid items and declining the bid alternate, according to the plans and specifications therefor approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder i shall be retained until a contract has been signed. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 22ND DAY OF JULY, 2019. ____________________________________ David Grant, Mayor ATTEST: Julie Hanson, City Clerk