HomeMy WebLinkAbout08-19-19-WSAGENDA ITEMS
Ramsey County Lexington Avenue Project Update
Todd Blomstrom, Interim Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
Met Council Grant Opportunity
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Park Security Discussion
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
Preliminary General Fund Budget
Gayle Bauman, Finance Director
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Council Tracker
Dave Perrault, City Administrator
MEMO.PDF
COUNCIL/STAFF COMMENTS
ADJOURN
Mayor:
David Grant
Councilmembers:
Brenda Holden
Fran Holmes
Dave McClung
Steve Scott
City Council
Work Session Agenda
August 19, 2019
5:00 p.m.
City Hall
Address:
1245 W Highway 96
Arden Hills MN 55112
Phone:
651 -792 -7800
Website :
www.cityofardenhills.org
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our
long -standing tradition as a desirable City in which to live, work, and play.
CALL TO ORDER
1.
1.A.
Documents:
1.B.
Documents:
1.C.
Documents:
1.D.
Documents:
1.E.
Documents:
2.
AGENDA ITEMSRamsey County Lexington Avenue Project UpdateTodd Blomstrom, Interim Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFMet Council Grant OpportunityDave Perrault, City Administrator MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFPark Security DiscussionDave Perrault, City Administrator MEMO.PDFATTACHMENT A.PDFPreliminary General Fund BudgetGayle Bauman, Finance Director
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Council Tracker
Dave Perrault, City Administrator
MEMO.PDF
COUNCIL/STAFF COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott City Council Work Session Agenda August 19, 2019 5:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.1.A.Documents:1.B.Documents:1.C.Documents:1.D.Documents:
1.E.
Documents:
2.
Page 1 of 1
AGENDA ITEM – 1A
MEMORANDUM
DATE: August 19, 2019
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Todd Blomstrom, Interim Public Works Director/City Engineer
SUBJECT: Ramsey County Lexington Avenue Project Update
Budgeted Amount: Actual Amount: Funding Source:
550,000 $710,700 (net $544.106) PIR, Water, Assessments
For Council Consideration
Council may provide direction or feedback to staff and Ramsey County representatives regarding
proposed improvements to Lexington Avenue.
Background
Ramsey County is preparing construction plans for improvements to Lexington Avenue from
County Road E to I-694. The project scope includes reconstruction of the roadway,
improvements to intersections and utilities, and modifications to access points along the corridor.
The attached figure provides a draft concept layout for the project, illustrating the proposed
medians and lane configuration. Project improvements also include replacement of water main
along the west side of Lexington Avenue from Red Fox Road to Grey Fox Road. Additional
water main replacement is also proposed along the east side of Lexington Avenue in the City of
Shoreview.
Representatives from Ramsey County and the project engineering consultant will be available at
the work session on August 19 to provide a presentation on the project design, schedule, access
modifications and cost.
Page 2 of 2
Budget Impact
The project is proposed to include cost participation from the City of Arden Hills and the City of
Shoreview. The total project construction cost is estimated to be $9.4 million. The cost
allocated to the City of Arden Hills is estimated to be $710,701. The cost allocated to the City of
Shoreview is estimated to be $1,032,356. This information is subject to change as the design
process proceeds towards completion.
Below is a summary of the estimated construction cost and the associated funding.
Estimated Construction Costs
Items Estimated Cost
Traffic Signals, Sidewalk, Traffic Control $333,190
Water Main $377,511
Total $710,701
Estimated Funding
Attachment
Attachment A: Draft Concept Layout
Item Current Est. Funding Anticipated Funding
PIR Fund $300,000 $333,190
Water Utility $250,000 $377,511
Total Cost $550,000 $710,701
Special Assessments $0 ($166,595)
Total Net Cost to City $550,000 $544,106
Page 1 of 1
AGENDA ITEM – 1B
MEMORANDUM
DATE: August 19, 2019
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Met Council Grant Opportunity
Budgeted Amount: Actual Amount: Funding Source:
N/A $5,000 Water Fund
For Council Consideration
The City Council may consider providing further direction on the Met Council’s grant
opportunity for water efficiency.
Background
The City Council has expressed an interest in future grant opportunities, especially with the
Metropolitan Council. Met Council recently rolled out information regarding their upcoming
Water Efficiency Grant Program (see Attachment A). The Met Council is providing up to
$50,000 for municipalities that supply water to support technical and behavioral changes that
improve municipal water use efficiency.
There is a City cost element to the program, the Met Council would fund 75 percent of
qualifying rebates, and the City would fund the remaining 25 percent (this does not account for
staff time associated with processing applications and payments). Examples of qualifying water
efficiency devices would be:
• Toilet replacement with a US EPA WaterSense labeled toilet
• Irrigation controller replacement with a US EPA WaterSense labeled controller
• Clothes washing machine replacement with an US DOE Energy Star labeled clothes
washing machine
• Irrigation spray sprinkler body replacement with a US EPA WaterSense labeled spray
sprinkler body
Page 2 of 2
• Irrigation system audit by an Irrigation Professional certified by a US EPA WaterSense
program
Generally, other cities provide between $50 to $200 in qualifying rebates to residents. If Council
would like the City pursue this opportunity, Staff could work with other cities to create similarly
styled programs (the City of Plymouth has been provided as an example). One option to
consider is whether the City would provide rebates for all the above-mentioned devices, or limit
the options, for example, only providing it for irrigation controllers.
Budget Impact
There is a City match to this grant program of 25 percent; if the City were to provide a total of
$20,000 in grant money, the Met Council would be responsible for $15,000 and the City would
be responsible for $5,000 (this does not include staff time for processing applications and other
grant related work). The projected $5,000 in City money is not currently budgeted in the current
year or upcoming budget.
Attachment
Attachment A: Grant Program Overview
Attachment B: City of Plymouth Water Efficiency Rebate Program
1
Metropolitan Council
Water Efficiency Grant Program
Overview
The Metropolitan Council (Council) will implement a water efficiency grant program effective September 30,
2019 to June 30, 2022. Grants will be awarded on a competitive basis to municipalities that manage municipal
water systems. The Council will provide 75% of the program cost; the municipality must provide the remaining
25%. Municipalities will use the combined Council and municipality funds to run their own grant or rebate
programs.
Grants will be made available in amounts with a minimum of $2,000 and a maximum of $50,000. Grantees will
be required to provide estimated water savings achieved through this program for Clean Water, Land & Legacy
Amendment reporting purposes.
Legislative Directive - Minnesota 2019 Session Law
$375,000 the first year and $375,000 the second year are for the water demand reduction grant program to
encourage municipalities in the metropolitan area to implement measures to reduce water demand to
ensure the reliability and protection of drinking water supplies. Fiscal year 2020 appropriations are available
until June 30, 2021, and fiscal year 2021 appropriations are available until June 30, 2022.
Grant Program Goal
The goal of the water efficiency grant program is to support technical and behavioral changes that improve
municipal water use efficiency in the seven-county metropolitan area.
Critical Points to Remember
x The applying municipality must be a water supplier
x New construction and new developments are not eligible
x Funds are for rebates or grants only; consulting and city staff time are ineligible
x Combined Council and municipality funds cannot pay for 100% of an eligible activity’s cost
x A portion of each eligible activity’s cost must be paid by the property owner
x Grant recipients must display the Clean Water, Land and Legacy Amendment logo and the Metropolitan
Council logo on program-related web pages and paper communications
Grant Program Structure: Administration and Funding
The Water Efficiency Grant Program will be administered by Metropolitan Council Environmental Services
(MCES) and will be funded with $750,000 appropriated by the 2019 Minnesota Legislature. Grant applications
will be reviewed and ranked by the MCES Water Supply Planning Unit staff.
Grants are only for water efficiency programs offering rebates or grants to property owners who are customers
of the municipal water supply system and who replace specified water using devices with approved devices that
use substantially less water.
2
Grants will be awarded to municipalities in amounts ranging from $2,000 to $50,000 for providing rebates or
grants to property owners. Municipalities will be responsible for the design and operation of their rebate or
grant program and its details. Grant payments to the municipality will be for 75% of approved program
amounts. The municipality must provide the remaining 25% of the program cost. Municipality rebates or grants
are eligible for reimbursement on device replacements conducted September 30, 2019 through June 30, 2022.
Here is an example showing the grant funding design:
Eligibility
Per legislative language, the grant program is limited to municipalities in the seven-county metropolitan area.
Municipalities eligible per above must apply to participate and, if approved, sign a standard Council Grant
Agreement, before any eligible rebates or grants can be submitted for reimbursement. Agreements shall require
that municipalities:
x Entirely pass through grants received (as is being done by MCES)
x Verify purchase of devices to receive grants
x Retain records and cooperate with any audits
x Conduct all communications with property owners and ensure all written communications to property
owners include both the Clean Water, Land and Legacy Amendment and the Metropolitan Council’s logo
x Provide quantitative information for state reporting purposes
Eligible water efficiency devices consist of the following:
x Toilet replacement with a US EPA WaterSense labeled toilet
x Irrigation controller replacement with a US EPA WaterSense labeled controller
x Clothes washing machine replacement with an US DOE Energy Star labeled clothes washing machine
x Irrigation spray sprinkler body replacement with a US EPA WaterSense labeled spray sprinkler body
x Irrigation system audit by an Irrigation Professional certified by a US EPA WaterSense program
Expenses eligible for reimbursement are the out-of-pocket cost of the device and its installation only, not to
include any owner labor costs. In addition, new construction and new developments are ineligible, as this
program is intended as a current infrastructure replacement program.
Application Process
x Applicants must be municipal water suppliers
x Municipalities will submit MCES supplied application form by September 30, 2019. Required information
includes:
o the municipality’s rebate or grant program design and work plan
o proposed examples of communications to property owners
o requested total grant amount
o estimated annual amount of water saved by the applying municipality
3
x Application form is available at: https://metrocouncil.org/Wastewater-Water/Funding-
Finance/Available-Funding-Grants.aspx
x Submit competed application to: brian.davis@metc.state.mn.us
x Metropolitan Council will notify municipalities of grant awards and provide grant agreements by
December 2, 2019.
Proposal Selection Criteria
In the event that funds requested exceed funds available, the following criteria will be used to determine the
amount granted to a given municipality:
x Municipalities that are supplied 100% with groundwater
x Municipalities with identified water supply issues in Master Water Supply Plan Community Profiles or
Local Water Supply Plans
x Municipalities’ ratio of peak monthly water use to winter monthly water use
x Municipalities’ average residential per capita water use
x The order in which applications are received and until grant funds are completely committed
Funding Process and Reporting Requirements
x Utilizing forms provided by MCES, the following information must be reported on a quarterly basis:
o Number, type and amount of rebates or grants provided to property owners, along with each
property address
o Estimated annual gallons of water saved per device installation
o Municipality matching funds disbursed
o Number of unmet funding requests from property owners, if any
x Upon review and confirmation of the above information, MCES will process a grant payment in the
amount of 75% of approved total rebates or grants for the reporting period.
x MCES will provide confirmation of grant balances available upon request and reserves the right to
amend grant agreements, in collaboration with grantee municipality, if quarterly reporting indicates
rebate or grant programs will not fully utilize grant awards within the grant period.
Qualified Activities
x Toilet replacement with a US EPA WaterSense labeled toilet:
http://www.epa.gov/WaterSense/product_search.html
x Irrigation controller replacement with a US EPA WaterSense labeled controller:
https://www.epa.gov/watersense/product-search
x Clothes washing machine replacement with an US DOE Energy Star labeled clothes washing machine:
https://www.energystar.gov/productfinder/product/certified-clothes-washers/results
x Irrigation spray sprinkler body replacement with a US EPA WaterSense labeled spray sprinkler body
https://www.epa.gov/watersense/product-search
x Irrigation system audit by an Irrigation Professionals certified by a US EPA WaterSense program
https://www.epa.gov/watersense/find-pro
4 Reporting Example Community Property Street Address Property Type Device ReplacedCost per Device# of DevicesRebate or Grant per DeviceEst. Annual Water (Gal) Saved Per DeviceTotal Rebate or GrantMunicipality ContributionEligible Grant AmountAnytown 652 Silvis St Residential Clothes Washer $624.60 1 $150.00 3,000 $150.00 $37.50 $112.50Anytown 1952 Ingram Way Residential Irrigation Controller $199.99 1 $100.00 8,800 $100.00 $25.00 $75.00Anytown 630 Gibbons Ave Residential Clothes Washer $599.90 1 $150.00 3,000 $150.00 $37.50 $112.50Anytown 4424 Barriger Blvd Residential Toilet $168.00 1 $50.00 4,000 $50.00 $12.50 $37.50
Water Efficiency Rebate Program
Program Now Closed
City of Plymouth Water Efficiency Rebate Program is no longer accepting applications for 2019.
The program offers rebates to residential and
commercial property owners who complete
water efficiency improvement projects.
What qualifies for a rebate?
Rebates will be given for replacing old,
inefficient irrigation controllers or sprinkler
heads. All property owners who are customers
of the municipal water supply could be eligible.
Property owners should look for the
WaterSense certification from the Environmental Protection Agency.
WaterSense Irrigation Controllers
Rebates will be awarded for the cost of the item, up to $200 for residential customers
and $500 for commercial customers.
WaterSense Sprinkler Heads
Rebates will be awarded for the cost of the items, up to $100 for residential customers
and $200 for commercial customers – minimum of 10.
Apply for a rebate
Rebate funds are limited and will be issued to qualified applicants on a first-come, first-served basis
until Nov. 30, 2019 or until fund are exhausted, whichever comes first. Devices must have been
purchased after April 1, 2019 to qualify for a rebate.
Payment will be issued upon successful completion of work and submission of payment request form,
accompanied by original receipts for expenses. Rebate payments are only for equipment costs – labor
charges do not qualify.
To confirm rebate eligibility of devices before purchasing or for more information, contact Senior
Engineering Technician Ben Scharenbroich. Rebates are not guaranteed.
Rebates help save water
Water usage in Plymouth is twice as high during the summer than in the winter, largely because of lawn
Page 1 of 3Water Efficiency Rebate Program | City of Plymouth, MN
8/14/2019https://www.plymouthmn.gov/departments/administrative-services-/communications/envir...
watering. The program was established to encourage water conservation in Plymouth and reduce the
demand on the municipal water supply. City staff is hopeful that property owners in Plymouth will take
advantage of the incentive to install water-efficient irrigation controllers.
2018 Water Usage in Plymouth
2018 Rebate Recap
Residential and commercial property owners have invested more than $47,900 in upgrading the water
efficiency of homes and businesses through the Water Efficiency Rebate Program. In 2018, the City of
Plymouth funded $31,581 in program rebates.
The program, which initially began in 2016, has been a success. Here are the results from 2018:
(WaterSense
Devices)
Devices
Installed
People
Benefited
Estimated
Gallons Saved
Annually
Estimated
Gallons Saved
Per Device
Rebates
Funded
Residential
Irrigation
Controller
135 478 6,787,000 50,274 $25,359.99
Commercial
Irrigation
Controller
16 1,205 3,080,000 192,500 $6,051.83
20 5 25,500 1,275 $170
Page 2 of 3Water Efficiency Rebate Program | City of Plymouth, MN
8/14/2019https://www.plymouthmn.gov/departments/administrative-services-/communications/envir...
(WaterSense
Devices)
Devices
Installed
People
Benefited
Estimated
Gallons Saved
Annually
Estimated
Gallons Saved
Per Device
Rebates
Funded
Residential
Irrigation
Sprinkler Heads
Commercial
Irrigation
Sprinkler Heads
0 0 0 0 $0
Totals 171 1,688 9,892,500 57,850 $31,581.82
Contact
Ben Scharenbroich, Senior Engineering Technician
City Hall | 3400 Plymouth Blvd. | Plymouth, MN 55447-1482
P 763-509-5527 | F 763-509-5510 | bscharenbroich@plymouthmn.gov
Page 3 of 3Water Efficiency Rebate Program | City of Plymouth, MN
8/14/2019https://www.plymouthmn.gov/departments/administrative-services-/communications/envir...
Page 1 of 1
AGENDA ITEM – 1C
MEMORANDUM
DATE: August 19, 2019
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Park Security Discussion
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
For Council Consideration
Council may provide direction or feedback to staff regarding Park Security.
Background
In order to understand potential problem parks or reoccurring issues, staff gathered incidents that
have occurred at City parks, see below (staff did not have any recorded incidents for 2017, also
attached is the Sheriff’s record of all incidents for City parks).
Year Park Incident Type Cost incured
2019 Cummings Graffiti on park shelter N/A
2019 Perry Door locks were broken $519
2019
Johanna
Marsh Broken playground equipment $195
2019 Hazelnut Fireworks lit inside a portable bathroom N/A
2019 Hazelnut Broken wooden planks on picnic table N/A
2019 Cummings Fireworks set off on playground platform $227
2018 Hazelnut Warming House Fire TBD (Est. $42,000)
The estimate for Hazelnut Park warming house is based on insurance estimates, the actual price to replace the
warming house will vary based on the City’s long-term plan for the park.
Page 2 of 2
Staff also reached out to the City of Shoreview, Little Canada, New Brighton, Mounds View,
and Roseville to understand how other cities implement park security. Staff received feedback
from Mounds View, Shoreview and Little Canada; Shoreview and Little Canada have
implemented cameras at certain parks, and Little Canada has added additional alarm and lighting
measures, too.
One solution that was originally discussed was to put permanent cameras at park facilities to help
deter vandalism, and identify suspects following a crime. Permanent cameras would cost the
City approximately $5,000 initially, and $1,000 annually for ongoing expenses, this cost is per
park. Following further discussion, Staff is recommending to implement better data gathering
and data sharing with the Sheriff’s Office to address potential concerns, the below steps can be
taken immediately:
-Staff will monitor and track all incidents that occur at City parks to include the nature of the
incident and the cost of the remediation if applicable.
-Quarterly, Staff will formally exchange information with the Sheriff’s Office regarding any
incidents that have occurred (incidents requiring more immediate attention will be shared as
needed).
-If a pattern or trend develops Staff will meet with the Sheriff as necessary to develop a
mitigation plan, and bring forward to Council for approval if applicable.
-Staff will work with the Sheriff proactively to identify potential concerns and develop
actionable plans.
Budget Impact
Attachment A: Sheriff’s Incident Tracking
Incident Total Incident Total Incident Total
ADM ‐ Administrative Detail 1 ADM ‐ Administrative Detail 1 AST ‐ Assist Citizen 1
AST ‐ Assist Citizen 1 DOC ‐ Disorderly Conduct 1 Grand Total 1
DOC ‐ Disorderly Conduct 1 PPV ‐ Police Proactive Visit 2
PPV ‐ Police Proactive Visit 3 TRF ‐ Traffic Stop 2
TRF ‐ Traffic Stop 2 Grand Total 6
Grand Total 8
Incident Total Incident Total Incident Total
PRK ‐ Parking Complaint 1 AFA ‐ Assist Fire Agency 1 FRD ‐ Fraud or Forgery 1
Grand Total 1 Grand Total 1 Grand Total 1
Incident Total Incident Total Incident Total
NA 0 NA 0 NA 0
Grand Total 0 Grand Total 0 Grand Total 0
Incident Total Incident Total Incident Total
PPV ‐ Police Proactive Visit 2 PRK ‐ Parking Complaint 5 PRK ‐ Parking Complaint 1
Grand Total 2 TRF ‐ Traffic Stop 2 Grand Total 1
Grand Total 7
Incident Total Incident Total Incident Total
911 ‐ Investigate 911 Hangup 1 ABV ‐ Abandoned Vehicle 1 NA 0
ABV ‐ Abandoned Vehicle 1 Grand Total 1 Grand Total 0
NAR ‐ Narcotics 1
Grand Total 3
Incident Total Incident Total Incident Total
AMA ‐ Assist Medical Agency 1 RPR ‐ Recovered Property 1 NA 0
Grand Total 1 SUS ‐ Suspicious Activity 1 Grand Total 0
Grand Total 2
2017 2018 2019*
2017 2018 2019*
Arden Oaks Park
2017
Freeway Park
2017 2018 2019*
Crepeau Nature Preserve
2017 2018 2019*
Cummings Park
2017 2018 2019*
Arden Manor Park
*2019 data 01/01/2019‐07/31/2019
2018 2019*
Floral Park
Incident Total Incident Total Incident Total
CDP ‐ Criminal Damage Property 1 911 ‐ Investigate 911 Hangup 1 AFA ‐ Assist Fire Agency 1
INV ‐ Investigate 2 ARS ‐ Arson Investigation 1 AST ‐ Assist Citizen1
RPR ‐ Recovered Property 1 DOC ‐ Disorderly Conduct 1 FWK ‐ Fireworks 2
TRF ‐ Traffic Stop 1 INV ‐ Investigate 3 INV ‐ Investigate 1
Grand Total 5 NAR ‐ Narcotics 2 RPR ‐ Recovered Property 1
RPR ‐ Recovered Property 1 SUS ‐ Suspicious Activity 1
SUS ‐ Suspicious Activity 1 Grand Total 7
Grand Total 10
Incident Total Incident Total Incident Total
ANC ‐ Animal Complaint 2 THA ‐ Theft From Auto 1 INV ‐ Investigate 1
AST ‐ Assist Citizen 1 Grand Total 1 NAR ‐ Narcotics 2
DSB ‐ Disturbance Noise Comp 2 Grand Total 3
TRF ‐ Traffic Stop 1
Grand Total 6
Incident Total Incident Total Incident Total
TRF ‐ Traffic Stop 1 PRK ‐ Parking Complaint 1 NA 0
Grand Total 1 Grand Toal 1 Grand Total 0
Incident Total Incident Total Incident Total
SUS ‐ Suspicious Activity 1 NA 0 NA 0
TRF ‐ Traffic Stop 1 Grand Total 0 Grand Total 0
Grand Total 2
Incident Total Incident Total Incident Total
DGC ‐ Dangerous Condition 1 AFA ‐ Assist Fire Agency 1 INV ‐ Investigate 3
INV ‐ Investigate 1 CDP ‐ Criminal Damage Property 1 RPR ‐ Recovered Proper 1
SUS ‐ Suspicious Activity 2 Community Outreach Event 1 TRF ‐ Traffic Stop 1
Grand Total 4 INV ‐ Investigate 1 Grand Total 5
Grand Total 4
2017 2018 2019*
Lindey's Park
2017 2018 2019*
Perry Park
Hazelnut Park
2017 2018 2019*
Ingerson Park
2017 2018 2019*
Johanna Marsh Park
2017 2018 2019*
Incident Total Incident Total Incident Total
DIS ‐ Dispute Disagreement 1 DKP ‐ Drunk Person 1 NA 0
RPR ‐ Recovered Property 1 Grand Total 1
SUS ‐ Suspicious Activity 1
Grand Total 3
Incident Total Incident Total Incident Total
RPR ‐ Recovered Property 1 NA 0 RPR ‐ Recovered Property 1
TRF ‐ Traffic Stop 1 Grand Total 0 TRF ‐ Traffic Stop 1
Grand Total 2 Grand Total 2
Incident Total Incident Total Incident Total
INV ‐ Investigate 1 AOA ‐ Assist Other Agency 1 AMA ‐ Assist Medical Agenc 1
RPR ‐ Recovered Property 1 SUS ‐ Suspicious Activity 1 ANC ‐ Animal Complaint 1
SUS ‐ Suspicious Activity 1 Grand Total 2 Grand Total 2
Grand Total 3
2017 2018 2019*
Sampson Park
2017 2018 2019*
Valentine Park
Royal Hills Park
2017 2018 2019*
AGENDA ITEM – 1D
MEMORANDUM
DATE: August 19, 2019
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Gayle Bauman, Finance Director
SUBJECT: Preliminary General Fund Budget
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Staff is requesting City Council to review and provide feedback to the attached preliminary General
Fund budget for the 2020 fiscal year.
Background
Annually, City staff prepares and submits a preliminary budget to the City Council for review and
feedback. Attached to this memo is the City’s preliminary General Fund budget for the 2020 fiscal
year. Each department provided their respective forecasts for this budget.
The proposed 2020 budget is $5,031,420, an increase of $40,030 or 0.8%. For the purpose of this
discussion, there is a 5% ($196,920) tax levy increase reflected in the budget. As presented, the
General Fund Budget is underfunded by $159,700, which is less than the budget shortfall projected
in the 2019 budget of $186,970. This practice is not sustainable in the long term. A tax levy
increase of 9.05% would be needed to balance the budget in 2020.
According to information provided by Ramsey County, the median home value in Arden Hills will
increase from $346,900 for 2019 taxes to $372,400 for 2020 taxes, an increase of 7.4%, which is
less than the countywide average of 8.3%. The annual impact of different levels of the City levy
increase to a median valued home is as follows:
CHANGE CHANGE 2018 2019 2018 2019 CHANGE CHANGE
0%$0 $346,900 $372,400 $871 $878 $7 0.8%
2%$78,770 $898 $26 3.0%
3%$118,150 $907 $36 4.1%
4%$157,540 $917 $46 5.2%
5%$196,920 $926 $55 6.3%
9.05%$356,620 $965 $94 10.8%
Fiscal disparities for the City increased by 7.2% while the local taxable value increased by 6.6%,
which shows a slight shift in the tax burden to residential properties. What this means is that the
$7 net change in the first line of the preceding table is made up of the following:
Change due to decrease in fiscal disparities ($5)
Change due to increase in taxable values $12
Net Change $7
The 2020 preliminary budget is currently being prepared assuming a 3.0% wage adjustment for all
staff. There is also a 3% increase assumed for health, a 3.5% increase for dental and a 5% increase
for life insurance premiums. No new positions are included in the budget but there were changes
to some of the wage allocations.
2020 budget information was received from Ramsey County and Lake Johanna Fire Department
for public safety. The police contract is expected to rise by 7.7%, or $95,870 for 2020. This is due
to the following: addition of another investigator ($18,000), investigator squad ($5,700), increase
in the County garage rate ($2,800), body worn camera equipment ($16,000), additional personnel
for body worn camera program ($8,180), wifi and office space ($4,500) and COLA and PERA rate
increases. Attachment C is a memo from the Sheriff’s office summarizing the major changes and
cost increases included in their 2020 budget.
The fire costs are expected to rise by 8.2%, or $47,310 for 2020. This increase is partially due to
an increase in evening/weekend shifts ($7,000) in preparation for staffing a third station; an increase
in fire run compensation ($1,900) based on recent trends; and an increase in training costs ($3,400).
The 5% tax levy increase being proposed ($196,920) is 1.37% more than the increase needed to
cover police and fire services ($143,180).
A summary of the major changes is as follows:
Description Effect on Levy
Reduce use of fund balance 27,270
Decrease in projected revenues 83,370
Decrease in TCAAP budget (83,170)
Increase in RamCo Sheriff 95,870
Decrease in RamCo Dispatch (22,920)
Increase in LJFD 47,310
Personnel expenses 28,600
Net increases in other GF budget areas 20,590
Reduce street maintenace (transfer to PIR Fund)(50,000)
146,920
Discussion
Staff is respectfully requesting the City Council to review the preliminary budget and provide
feedback for future budget meetings. The 2020 proposed levy and public meeting date need to be
set prior to the end of September 2019.
Attachments
A. Preliminary 2020 General Fund Budget PowerPoint Presentation
B. Preliminary 2020 General Fund Budget
C. Memo from Ramsey County Sheriff’s Office
Preliminary2020 General Fund BudgetPRESENTED TO ARDEN HILLS CITY COUNCILAUGUST 19, 20191
Overall General Fund Budget Summary2017 2018 6/30/2019 2019 2020 $ Increase % IncreaseActual Actual YTD Budget Budget (Decrease) (Decrease)REVENUESTaxes3,201,704$ 3,158,628$ 1,632,000$ 3,499,750$ 3,619,700$ 119,950$ 3.43%Special assessments1,265 5,363 ‐ 1,220 1,190 (30) ‐2.46%Licenses and permits729,198 526,444 524,483 443,020 466,350 23,330 5.27%Intergovernmental151,425 149,097 48,983 153,220 151,680 (1,540) ‐1.01%Charges for services718,906 484,973 336,136 615,100 515,610 (99,490) ‐16.17%Fines & forfeits29,988 37,080 8,531 30,420 30,030 (390) ‐1.28%Investment earnings36,012 64,996 60,128 47,230 65,000 17,770 37.62%Miscellaneous22,642 36,103 8,390 14,460 22,160 7,700 53.25%TOTAL REVENUES4,891,139$ 4,462,682$ 2,618,650$ 4,804,420$ 4,871,720$ 67,300$ 1.40%EXPENDITURESGeneral government1,076,354$ 1,039,777$ 521,738$ 1,191,630$ 1,134,380$ (57,250)$ ‐4.80%Public safety2,058,035 2,088,342 1,259,468 2,221,950 2,339,200 117,250 5.28%Public works443,632 579,533 233,703 719,300 727,050 7,750 1.08%Parks & recreation618,613 653,975 316,261 858,510 830,790 (27,720) ‐3.23%Transfers out‐ 400,000 ‐ ‐ ‐ ‐ N/ATOTAL EXPENDITURES 4,196,635$ 4,761,628$ 2,331,170$ 4,991,390$ 5,031,420$ 40,030$ 0.80%NET CHANGE IN FUND BALANCE 694,505$ (298,945)$ 287,480$ (186,970)$ (159,700)$ 27,270$ ‐14.59%2
Revenues by Source2020 Amount Over(Under) % Change OverBudget 2019 Budget 2019 BudgetProperty Taxes3,610,750$ 119,530$ 3.4%Other Taxes10,140 390 4.0%Licenses & Permits466,350 23,330 5.3%Intergovernmental151,680 (1,540) ‐1.0%Charges for Services515,610 (99,490) ‐16.2%Fines & Forfeits30,030 (390) ‐1.3%Investment Earnings65,000 17,770 37.6%Miscellaneous22,160 7,700 53.3%Total Revenues4,871,720$ 67,300$ 1.4%3
General Fund Revenues4
Expenditures by Department2020 Amount Over(Under) % Change OverBudget 2019 Budget 2019 BudgetGeneral Government1,134,380$ (57,250)$ ‐4.8%Public Safety2,339,200 117,250 5.3%Public Works727,050 7,750 1.1%Parks & Recreation830,790 (27,720) ‐3.2%Total Expenditures5,031,420$ 40,030$ 0.8%5
Expenditures by Type2020 Amount Over(Under) % Change OverBudget 2019 Budget 2019 BudgetPersonnel Services 1,617,350$ 28,600$ 1.8%Supplies & Materials 148,450 21,500 16.9%Other Services & Charges 3,265,620 (10,070) ‐0.3%Total Expenditures 5,031,420$ 40,030$ 0.8%6
General Fund Expenditures7
Personnel Services2020 Amount Over(Under) % Change OverBudget 2019 Budget 2019 BudgetGeneral Government 530,230$ (34,870)$ ‐6.2%Public Safety 269,650 6,580 2.5%Public Works 294,850 38,820 15.2%Parks & Recreation 522,620 18,070 3.6%Total Expenditures 1,617,350$ 28,600$ 1.8%COLA/benefit increases40,930$ Allocations/Comm Dev changes (12,330) 28,600$ 8
Personnel FTE’s20192020BudgetRequestGeneral Government6.015.94Public Safety2.562.66Public Works12.7712.70Parks & Recreation5.295.33Total26.6326.63Total FTE remained the same between the two years. Just some small allocation changes.9
Supplies & Materials2020 Amount Over(Under) % Change OverBudget 2019 Budget 2019 BudgetGeneral Government 29,200$ (600)$ ‐2.0%Public Safety 2,750 2,000 266.7%Public Works 38,000 12,400 48.4%Parks & Recreation 78,500 7,700 10.9%Total Expenditures 148,450$ 21,500$ 16.9%10
Other Services & Charges2020 Amount Over(Under) % Change OverBudget 2019 Budget 2019 BudgetGeneral Government 574,950$ (21,780)$ ‐3.6%Public Safety 2,066,800 108,670 5.5%Public Works 394,200 (43,470) ‐9.9%Parks & Recreation 229,670 (53,490) ‐18.9%Total Expenditures 3,265,620$ (10,070)$ ‐0.3%Move $50,000 of Street Maintenance budget for patching and overlays to PIR Fund.Ramsey County police contract ‐ $95,870 increase.Ramsey County dispatch contract ‐ $22,920 decrease.Lake Johanna Fire Department budget ‐ $47,310 increase.11
Effect on Median Value Home(City Tax only)LEVY$ %CHANGE 2018 2019 2018 2019 CHANGE CHANGE0%346,900$ 372,400$ 871$ 878$ 7$ 0.8%2%898$ 26$ 3.0%4%917$ 46$ 5.2%5%926$ 55$ 6.3%9%965$ 94$ 10.8%HOME VALUECITY TAX12
Median Value Home and City Tax History13
Tax Levy HistoryYEAR TAX LEVY % CHANGE TAX RATE % CHANGE2012 3,096,994 1.8% 25.544% 5.6%2013 3,191,230 3.0% 27.931% 9.3%2014 3,257,456 2.1% 27.950% 0.1%2015 3,359,775 3.1% 27.294% ‐2.3%2016 3,478,775 3.5% 26.539% ‐2.8%2017 3,641,290 4.7% 27.211% 2.5%2018 3,786,942 4.0% 25.532% ‐6.2%2019 3,938,420 4.0% 25.555% 0.1%2020 4,135,340 5.0% 25.125% ‐1.7%14
Proposed Tax LevyProposed Increase %2017 2018 2019 2020 (Decrease) ChangeGeneral Fund 3,301,290 3,366,942 3,518,420 3,665,340 146,920 4.2%EDA Fund90,000 120,000 120,000 100,000 (20,000) ‐16.7%Capital ImprovementsEquipment/Bldg Replacement50,000 50,000 50,000 50,000 ‐ 0.0%PIR200,000 200,000 200,000 250,000 50,000 25.0%Public Safety‐ 50,000 50,000 70,000 20,000 40.0%Total Capital Improvements 250,000 300,000 300,000 370,000 70,000 23.3%Debt Service‐ ‐ ‐ ‐ ‐ N/ATOTAL LEVY3,641,290 3,786,942 3,938,420 4,135,340 196,920 5.0%Change from previous year4.7% 4.0% 4.0% 5.0%15
General Fund Tax Levy AssumptionsReduce use of fund balance27,270 Decrease in projected revenues83,370 Decrease in TCAAP budget(83,170) Increase in RamCo Sheriff95,870 Decrease in RamCo Dispatch(22,920) Increase in LJFD47,310 Personnel expenses28,600 Net increases in other GF budget areas20,590 Reduce street maintenace (transfer to PIR Fund) (50,000) 146,920 16
Other Funds Relying on Tax Levy DollarsEDA Fund – There is a tax abatement agreement with Land O Lakes which requires payments from the City for 15 years (2020 – 2034). Based on the current tax levy, applying a 3% inflationary figure to expenditures and foregoing anymore gateway signs, a deficit cash balance is projected starting in 2032.Public Safety Capital Fund – A cash deficit is currently projected starting in 2022 withoutfactoring in the proposed new fire station. More revenues are needed to support this fund’s operations.Equipment/Building Replacement Fund – The plan is to develop a replacement schedule for all City equipment this fall. Based on the results, the tax levy will be adjusted accordingly. PIR Fund – More revenues are required to support City infrastructure projects.17
Council FeedbackQuestions?Comments?Additional meetings?Budget format?18
20172018 6/30/2019 20192020 $ Increase % IncreaseGENERAL FUNDActual ActualYTDBudget Budget (Decrease) (Decrease)REVENUESTaxes3,201,704$ 3,158,628$ 1,632,000$ 3,499,750$ 3,619,700$ 119,950$ 3.43%Special assessments1,265 5,363 ‐ 1,220 1,190 (30) ‐2.46%Licenses and permits729,198 526,444 524,483 443,020 466,350 23,330 5.27%Intergovernmental151,425 149,097 48,983 153,220 151,680 (1,540) ‐1.01%Charges for services718,906 484,973 336,136 615,100 515,610 (99,490) ‐16.17%Fines & forfeits29,988 37,080 8,531 30,420 30,030 (390) ‐1.28%Investment earnings36,012 64,996 60,128 47,230 65,000 17,770 37.62%Miscellaneous22,642 36,103 8,390 14,460 22,160 7,700 53.25%TOTAL REVENUES4,891,139$ 4,462,682$ 2,618,650$ 4,804,420$ 4,871,720$ 67,300$ 1.40%EXPENDITURESMayor & council56,513$ 61,962$ 48,316$ 68,760$ 72,100$ 3,340$ 4.86%Administration260,304 303,559 152,000 326,810 350,830 24,020 7.35%Elections21,137 22,869 13,449 23,000 23,000 ‐ 0.00%Finance192,663 154,408 97,079 181,740 186,290 4,550 2.50%TCAAP98,883 146,360 34,025 171,190 87,890 (83,300) ‐48.66%Planning & Zoning197,976 176,913 86,868 217,320 209,770 (7,550) ‐3.47%Government Buildings248,879 173,706 90,000 202,810 204,500 1,690 0.83%Police1,177,494 1,161,955 517,308 1,242,250 1,338,120 95,870 7.72%Dispatch68,832 65,175 21,404 68,500 45,580 (22,920) ‐33.46%Fire514,468 541,663 573,680 573,680 620,990 47,310 8.25%Emergency Management3,364 9,837 2,719 3,910 5,850 1,940 49.62%Protective Inspections293,877 309,712 144,358 333,610 328,660 (4,950) ‐1.48%Street Maintenance443,632 579,533 233,703 719,300 727,050 7,750 1.08%Recreation250,898 260,653 136,595 340,540 346,290 5,750 1.69%Park Maintenance367,715 393,322 179,667 517,970 484,500 (33,470) ‐6.46%Transfers out‐ 400,000 ‐ ‐ ‐ ‐ N/ATOTAL EXPENDITURES 4,196,635$ 4,761,628$ 2,331,170$ 4,991,390$ 5,031,420$ 40,030$ 0.80%NET CHANGE IN FUND BALANCE 694,505$ (298,945)$ 287,480$ (186,970)$ (159,700)$ 27,270$ ‐14.59%1
2020 BUDGET ‐ GENERAL FUND ‐ SCHEDULE OF EXPENDITURES ‐ DETAIL BY FUNCTION
2017 2018 2019 2020 $ Increase % Increase
Actual Actual Budget Proposed (Decrease) (Decrease)
Mayor & council
Personnel Expenses 31,165$ 31,165$ 37,210$ 37,210$ ‐$ 0.00%
Supplies and Materials 166 254 150 150 ‐ 0.00%
Other Services and Charges 25,182 30,543 31,400 34,740 3,340 10.64%
56,513$ 61,962$ 68,760$ 72,100$ 3,340$ 4.86%
Administration
Personnel Expenses 83,423$ 182,235$ 211,100$ 215,280$ 4,180$ 1.98%
Supplies and Materials 448 297 550 550 ‐ 0.00%
Other Services and Charges 176,433 121,027 115,160 135,000 19,840 17.23%
260,304$ 303,559$ 326,810$ 350,830$ 24,020$ 7.35%
Elections
Other Services and Charges 21,137$ 22,869$ 23,000$ 23,000$ ‐$ 0.00%
21,137$ 22,869$ 23,000$ 23,000$ ‐$ 0.00%
Finance
Personnel Expenses 66,312$ 47,231$ 52,540$ 58,370$ 5,830$ 11.10%
Supplies and Materials 19,000 14,424 23,100 20,500 (2,600) ‐11.26%
Other Services and Charges 107,351 92,754 106,100 107,420 1,320 1.24%
192,663$ 154,408$ 181,740$ 186,290$ 4,550$ 2.50%
TCAAP
Personnel Expenses 43,726$ 21,250$ 85,090$ 36,890$ (48,200)$ ‐56.65%
Supplies and Materials ‐ ‐ ‐ ‐ ‐ 0.00%
Other Services and Charges 55,156 125,110 86,100 51,000 (35,100) ‐40.77%
98,883$ 146,360$ 171,190$ 87,890$ (83,300)$ ‐48.66%
Planning & Zoning
Personnel Expenses 40,044$ 87,540$ 139,200$ 141,820$ 2,620$ 1.88%
Supplies and Materials ‐ ‐ ‐ ‐ ‐ 0.00%
Other Services and Charges 157,933 89,373 78,120 67,950 (10,170) ‐13.02%
197,976$ 176,913$ 217,320$ 209,770$ (7,550)$ ‐3.47%
Government Buildings
Personnel Expenses 42,720$ 37,356$ 39,960$ 40,660$ 700$ 1.75%
Supplies and Materials 4,426 11,683 6,000 8,000 2,000 33.33%
Other Services and Charges 201,733 124,668 156,850 155,840 (1,010) ‐0.64%
248,879$ 173,706$ 202,810$ 204,500$ 1,690$ 0.83%
Police
Other Services and Charges 1,177,494$ 1,161,955$ 1,242,250$ 1,338,120$ 95,870$ 7.72%
1,177,494$ 1,161,955$ 1,242,250$ 1,338,120$ 95,870$ 7.72%
Dispatch
Other Services and Charges 68,832$ 65,175$ 68,500$ 45,580$ (22,920)$ ‐33.46%
68,832$ 65,175$ 68,500$ 45,580$ (22,920)$ ‐33.46%
Fire
Other Services and Charges 514,468$ 541,663$ 573,680$ 620,990$ 47,310$ 8.25%
514,468$ 541,663$ 573,680$ 620,990$ 47,310$ 8.25%
Emergency Management
Personnel Expenses 30$ 4,422$ 2,810$ 4,700$ 1,890$ 67.26%
Other Services and Charges 3,335 5,388 1,100 1,150 50 4.55%
3,364$ 9,810$ 3,910$ 5,850$ 1,940$ 49.62%
Protective Inspections
Personnel Expenses 218,543$ 245,917$ 260,260$ 264,950$ 4,690$ 1.80%
Supplies and Materials 171 188 750 2,750 2,000 266.67%
Other Services and Charges 75,163 63,607 72,600 60,960 (11,640) ‐16.03%
293,877$ 309,712$ 333,610$ 328,660$ (4,950)$ ‐1.48%
Street Maintenance
Personnel Expenses 171,591$ 239,079$ 256,030$ 294,850$ 38,820$ 15.16%
Supplies and Materials 47,424 59,934 25,600 38,000 12,400 48.44%
Other Services and Charges 224,617 280,520 437,670 394,200 (43,470) ‐9.93%
443,632$ 579,533$ 719,300$ 727,050$ 7,750$ 1.08%
Recreation
Personnel Expenses 163,332$ 182,173$ 233,070$ 238,010$ 4,940$ 2.12%
Supplies and Materials 19,223 26,283 26,250 35,250 9,000 34.29%
Other Services and Charges 68,343 52,197 81,220 73,030 (8,190) ‐10.08%
250,898$ 260,653$ 340,540$ 346,290$ 5,750$ 1.69%
Park Maintenance
Personnel Expenses 183,904$ 205,199$ 271,480$ 284,610$ 13,130$ 4.84%
Supplies and Materials 26,384 32,927 44,550 43,250 (1,300) ‐2.92%
Other Services and Charges 157,426 155,196 201,940 156,640 (45,300) ‐22.43%
367,715$ 393,322$ 517,970$ 484,500$ (33,470)$ ‐6.46%
Transfers Out ‐$ 400,000$ ‐$ ‐$ ‐$ 0.00%
TOTAL EXPENDITURES 4,196,635$ 4,761,600$ 4,991,390$ 5,031,420$ 40,030$ 0.80%
2
2019 PERCENT
ORIGINAL OVER(UNDER)
Total By Program ACTUAL ACTUAL BUDGET BUDGET 2019 BUDGET
City Council 56,513$ 61,962$ 68,760$ 72,100$ 4.9%
City Administration 260,304 303,559 326,810 350,830 7.3%
Elections 21,137 22,869 23,000 23,000 0.0%
Finance 192,663 154,408 181,740 186,290 2.5%
TCAAP 98,883 146,360 171,190 87,890 -48.7%
Planning & Zoning 197,976 176,913 217,320 209,770 -3.5%
Government Buildings 248,879 173,706 202,810 204,500 0.8%
Totals 1,076,354 1,039,777 1,191,630 1,134,380 -4.8%
Total By Classification
Personnel Services 307,389 406,776 565,100 530,230 -6.2%
Commodities 24,040 26,657 29,800 29,200 -2.0%
Contractual Services 744,926 606,344 596,730 574,950 -3.6%
Capital Outlay 0000 N/A
Other Charges 0000 N/A
Totals 1,076,354 1,039,777 1,191,630 1,134,380 -4.8%
Staffing
Full-time equivalents 3.83 3.70 4.69 4.51
CITY OF ARDEN HILLS, MINNESOTA
GENERAL GOVERNMENT SUMMARY
EXPENDITURE ANALYSIS
2017 2018 2020
2017 ACTUAL 2018 ACTUAL 2019 ORIGINAL
BUDGET
2020 ORIGINAL
BUDGET
0
200
400
600
800
1,000
1,200
1,400
ThousandsExpenditures
3
CITY OF ARDEN HILLS, MINNESOTA
Function: General Government 101
Activity: Mayor & Council 41100
Activity Scope
Objectives
Issues
Budget Commentary
2017 2018 2019 2020
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 31,165$ 31,165$ 37,210$ 37,210$
Commodities 166 254 150 150
Contractual Services 25,182 30,543 31,400 34,740
Total 56,513$ 61,962$ 68,760$ 72,100$
Percent Change 9.6% 11.0% 4.9%
Expenditures by Classification
In 2020, the Mayor and Council budget is proposed to increase by 4.9% or $3,340. NYFS amount is increasing
by an additional 5% over the CPI-U.
2020 BUDGET
Fund # :
Activity # :
The Mayor and City Council are responsible for the formulation of policy and the passage of laws governing the
City of Arden Hills. Members participate in various committees, as well as direct staff, through the City
Administrator, as to their overall goals for the City. This department provides for Mayor and Council
compensation, Council meetings and work sessions, management consultants, memberships, and publishing
legal notices. Participation in NYFS is included in this budget, as is funding for the City Council Retreat
Facilitator.
1. Adopt policies and ordinances consistent with Council's position on growth, zoning and financial strategy.
2. Continue to work on the redevelopment of the TCAAP property.
Creating funding sources to build reserve balances to fund future capital improvements while maintaining current
City services.
52%
48%
Personnel Services
Commodities
Contractual Services
4
CITY OF ARDEN HILLS, MINNESOTA
Function: General Government 101
Activity: Administration 41300
Activity Scope
Objectives
Issues
Budget Commentary
2017 2018 2019 2020
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 83,423$ 182,235$ 211,100$ 215,280$
Commodities 448 297 550 550
Contractual Services 176,433 121,027 115,160 135,000
Total 260,304$ 303,559$ 326,810$ 350,830$
Percent Change 16.6% 7.7% 7.3%
Full-Time Equivalent positions 1.49 1.73 1.85 1.85
Expenditures by Classification
The 2020 Administration budget is decreasing by 7.3% over 2019. The increase in contractual services is partly
due to the purchase of Pagefreezer software and a budget for computer replacements.
2020 BUDGET
Fund # :
Activity # :
City Administration provides the overall direction of the City, as determined by the City Council. The City
Administrator serves as Chief Administrative Officer for the City, ensuring that laws, ordinances, and resolutions
of the City Council are enforced and implemented. The Administration Department is responsible for
administering Council policies, coordinating Council agendas, and providing support to other functional areas
within the City.
1. Assist City Council in setting policies and procedures in accordance with Council's position.
2. Provide direction and leadership on major city projects, budget management, oversee performance evaluations
and long-range planning.
1. Long-range planning to maintain current City services while creating funding sources for reserves.
2. Long-range comprehensive TCAAP planning.
61%
39%
Personnel Services
Commodities
Contractual Services
5
CITY OF ARDEN HILLS, MINNESOTA
Function: General Government 101
Activity: Elections 41410
Activity Scope
Objectives
Issues
Budget Commentary
2017 2018 2019 2020
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services -$ -$ -$ -$
Commodities - - - -
Contractual Services 21,137 22,869 23,000 23,000
Total 21,137$ 22,869$ 23,000$ 23,000$
Percent Change 8.2% 0.6% 0.0%
Expenditures by Classification
The Elections budget has a zero percent increase for FY20.
2020 BUDGET
Fund # :
Activity # :
This department covers the cost of administering all Federal, State and Municipal elections. This includes the
preparation of any and all absentee ballots, organizing the polling places, election judges, and vote tabulations.
The City contracts with Ramsey County for all the required election services.
Stay current on election laws.
Stay current on election laws.
100%
Personnel Services
Commodities
Contractual Services
6
CITY OF ARDEN HILLS, MINNESOTA
Function: General Government 101
Activity: Finance 41500
Activity Scope
Objectives
Issues
Budget Commentary
2017 2018 2019 2020
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 66,312$ 47,231$ 52,540$ 58,370$
Commodities 19,000 14,424 23,100 20,500
Contractual Services 107,351 92,754 106,100 107,420
Total 192,663$ 154,408$ 181,740$ 186,290$
Percent Change (-19.9%) 17.7% 2.5%
Full-Time Equivalent positions 0.60 0.48 0.49 0.52
Expenditures by Classification
This budget increased by 2.5% in 2020 or $4,550.
2020 BUDGET
Fund # :
Activity # :
Conducts the financial affairs of the City in accordance with the Government Accounting Standards Board (GASB)
and Generally Accepted Accounting Principles (GAAP). This includes protecting the assets of the City, the
initiation of financial plans, investment and debt management, review and implementation of internal controls, and
accounting for financial transactions including accounts payable, accounts receivable and payroll.
1. Continue working to refine the financial management plan for the City.
2. Continue to produce a Comprehensive Annual Financial Report (CAFR) and reports for the public (Popular
Annual Finance Report - PAFR) that receive the GFOA's award for excellence in reporting.
3. Provide meaningful and timely financial reports and information to Council, Commissions and other City
Departments.
1. Implement improved reporting procedures to inform Council, Commissions and Departments.
2. Work with other Departments to find ways to reduce costs of City operations.
3. Analyze and implement ways to reduce transaction processing and costs.
31%
11%
58%
Personnel Services
Commodities
Contractual Services
7
CITY OF ARDEN HILLS, MINNESOTA
Function: General Government 101
Activity: TCAAP 41600
Activity Scope
Objectives
Issues
Budget Commentary
2017 2018 2019 2020
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 43,726$ 21,250$ 85,090$ 36,890$
Commodities - - - -
Contractual Services 55,156 125,110 86,100 51,000
Total 98,883$ 146,360$ 171,190$ 87,890$
Percent Change 48.0% 17.0% (-48.7%)
Full-Time Equivalent positions 0.10 0.14 0.63 0.28
Expenditures by Classification
Ramsey County purchased the property and established a Joint Development Authority (JDA) with the City.
Revenues and expenditures are for City costs and are estimated, but placeholders have been included for
consulting costs, and staff time has been allocated for the City Administrator, Community Development Manager,
Planner, and Public Works Director as they act as the City’s support staff to this Authority. The 2020 budget
shows a decrease of 48.7%, largely due to a reduction of projected expenditures.
2020 BUDGET
Fund # :
Activity # :
This department was established to account for revenue and expenditure activity related to the City’s
comprehensive re-use planning at the Twin Cities Army Ammunition Plant (TCAAP) site.
1. Coordination of TCAAP redevelopment planning activities while continuing to meet the needs of the City of
Arden Hills.
2. Work with Ramsey County through the Joint Development Authority (JDA).
1. Economic conditions.
2. Coordinating with multiple entities/players.
42%
58%
Personnel Services
Commodities
Contractual Services
8
CITY OF ARDEN HILLS, MINNESOTA
Function: General Government 101
Activity: Planning & Zoning 41910
Activity Scope
Objectives
Issues
Budget Commentary
2017 2018 2019 2020
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 40,044$ 87,540$ 139,200$ 141,820$
Commodities - - - -
Contractual Services 157,933 89,373 78,120 67,950
Total 197,976$ 176,913$ 217,320$ 209,770$
Percent Change (-10.6%) 22.8% (-3.5%)
Full-Time Equivalent positions 1.23 0.93 1.34 1.49
Expenditures by Classification
The budget for 2020 is a decrease of 3.5% over the 2019 budget. Contracted services have been reduced.
2020 BUDGET
Fund # :
Activity # :
Responsible for all planning and zoning related functions of the City. Activities administered by this department
include requests for variances, subdivisions, re-zonings, zoning code amendments, signs, conditional use permits,
compliance with City Ordinances and other land use issues. The Planners work closely with Protective
Inspections, Code Enforcement, and Community Development.
The Planning Commission, consisting of seven members appointed annually by the City Council, meets monthly
to review the above requests and to make recommendations to the City Council in an advisory capacity.
1. Continue to work on Rental Housing registrations.
2. Continue improvements of the City's planning process.
1. Rental Housing registrations.
2. Refine Building Permit process.
3. Research and refine an Administrative Fines process.
68%
32%
Personnel Services
Commodities
Contractual Services
9
CITY OF ARDEN HILLS, MINNESOTA
Function: General Government 101
Activity: Government Buildings 41940
Activity Scope
Objectives
Issues
Budget Commentary
2017 2018 2019 2020
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 42,720$ 37,356$ 39,960$ 40,660$
Commodities 4,426 11,683 6,000 8,000
Contractual Services 201,733 124,668 156,850 155,840
Total 248,879$ 173,706$ 202,810$ 204,500$
Percent Change (-30.2%) 16.8% 0.8%
Full-Time Equivalent positions 0.41 0.42 0.38 0.38
Expenditures by Classification
The 2020 budget is an increase of 0.8% from the previous year’s budget.
2020 BUDGET
Fund # :
Activity # :
This department captures all of the operation/maintenance related costs for the City Hall and Government Building
facilities.
The City entered into a contract with Ramsey County for a joint maintenance facility located just west of City Hall
off County Road 96 on Paul Kirkwold Drive. The new facility was completed and occupied as of October 2004.
The City’s portion of the Ramsey County maintenance facility is charged to this budget.
Maintain a reputable facility to house meetings and staff.
Normal maintenance and repair issues as the building (City Hall) has now been in operation since 2002.
20%
4%
76%
Personnel Services
Commodities
Contractual Services
10
2019 PERCENT
ORIGINAL OVER(UNDER)
Total By Program ACTUAL ACTUAL BUDGET BUDGET 2019 BUDGET
Police 1,177,494$ 1,161,955$ 1,242,250$ 1,338,120$ 7.7%
Dispatch 68,832 65,175 68,500 45,580 -33.5%
Fire 514,468 541,663 573,680 620,990 8.2%
Emergency Management 3,364 9,810 3,910 5,850 49.6%
Protective Inspections 293,877 309,712 333,610 328,660 -1.5%
Totals 2,058,035 2,088,314 2,221,950 2,339,200 5.3%
Total By Classification
Personnel Services 218,572 250,339 263,070 269,650 2.5%
Commodities 171 188 750 2,750 266.7%
Contractual Services 1,839,292 1,837,787 1,958,130 2,066,800 5.5%
Capital Outlay 0000 N/A
Other Charges 0000 N/A
Totals 2,058,035 2,088,314 2,221,950 2,339,200 5.3%
Staffing
Full-time equivalents 2.34 2.39 2.56 2.66
CITY OF ARDEN HILLS, MINNESOTA
PUBLIC SAFETY SUMMARY
EXPENDITURE ANALYSIS
2017 2018 2020
2017 ACTUAL 2018 ACTUAL 2019 ORIGINAL
BUDGET
2020 ORIGINAL
BUDGET
1,800
2,100
2,400
ThousandsExpenditures
11
CITY OF ARDEN HILLS, MINNESOTA
Function: Public Safety 101
Activity: Police 42100
Activity Scope
Objectives
Issues
Budget Commentary
2017 2018 2019 2020
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services -$ -$ -$ -$
Commodities - - - -
Contractual Services 1,177,494 1,161,955 1,242,250 1,338,120
Total 1,177,494$ 1,161,955$ 1,242,250$ 1,338,120$
Percent Change (-1.3%) 6.9% 7.7%
Expenditures by Classification
Arden Hills portion of the Ramsey County Sheriff’s Contracting Communities 2020 budget increased 7.7% over
2019. Animal control costs and boarding are included within this budget.
2020 BUDGET
Fund # :
Activity # :
Law Enforcement services for Arden Hills are provided on a contractual basis with the Ramsey County Sheriff’s
Department. Animal control services are included in this budget.
Continue contracting for law enforcement and animal control services through the Ramsey County Sheriff’s
Department.
1. Resident concerns over police coverage and visibility.
2. Response times.
100%
Personnel Services
Commodities
Contractual Services
12
CITY OF ARDEN HILLS, MINNESOTA
Function: Public Safety 101
Activity: Dispatch 42150
Activity Scope
Objectives
Issues
Budget Commentary
2017 2018 2019 2020
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services -$ -$ -$ -$
Commodities - - - -
Contractual Services 68,832 65,175 68,500 45,580
Total 68,832$ 65,175$ 68,500$ 45,580$
Percent Change (-5.3%) 5.1% (-33.5%)
Expenditures by Classification
Arden Hills portion of the Ramsey County 911 Dispatch Department operation budget decreased by 33.5% due to
the addition of another city to the contract.
2020 BUDGET
Fund # :
Activity # :
Emergency dispatch services are provided by Ramsey County.
Continue contracting dispatch services though Ramsey County.
Continue to maintain service levels at a reasonable cost.
100%
Personnel Services
Commodities
Contractual Services
13
CITY OF ARDEN HILLS, MINNESOTA
Function: Public Safety 101
Activity: Fire 42200
Activity Scope
Objectives
Issues
Budget Commentary
2017 2018 2019 2020
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services -$ -$ -$ -$
Commodities - - - -
Contractual Services 514,468 541,663 573,680 620,990
Total 514,468$ 541,663$ 573,680$ 620,990$
Percent Change 5.3% 5.9% 8.2%
Expenditures by Classification
Arden Hills’s portion of the Lake Johanna Fire Department operating budget increased 8.2%. This budget reflects
increases to operating costs.
2020 BUDGET
Fund # :
Activity # :
Fire protection for Arden Hills is provided by the Lake Johanna Volunteer Fire Department on a contractual basis.
Lake Johanna Volunteer Fire Department presently provides services to the cities of Arden Hills, Shoreview, and
North Oaks. Arden Hills pays a percentage of operating and capital costs based on a formula approved by the
Lake Johanna Fire Department and Arden Hills City Council.
Continue contracting for fire protection services through Lake Johanna Volunteer Fire Department.
Continue to maintain service levels at a reasonable cost.
100%
Personnel Services
Commodities
Contractual Services
14
CITY OF ARDEN HILLS, MINNESOTA
Function: Public Safety 101
Activity: Emergency Management 42300
Activity Scope
Objectives
Issues
Budget Commentary
2017 2018 2019 2020
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 30$ 4,422$ 2,810$ 4,700$
Commodities - - - -
Contractual Services 3,335 5,388 1,100 1,150
Total 3,364$ 9,810$ 3,910$ 5,850$
Percent Change 191.6% (-60.1%) 49.6%
Full-Time Equivalent positions 0.02 0.02 0.02 0.02
Expenditures by Classification
The 2019 budget is an increase of 49.6% from the 2019 budget or $1,940. A wage amount was overlooked in
2019.
2020 BUDGET
Fund # :
Activity # :
Emergency Management coordination for the City is required by the Federal Government. This department works
closely with Ramsey County Department of Homeland Security, as well as the Ramsey County Sheriff and Lake
Johanna Fire Department. The City contracts with a consultant to provide these services.
1. Update City's Emergency Response Policy and Procedures.
2. Train staff in emergency management procedures.
Coordinate with Ramsey County’s emergency response procedures and policies.
80%
20%
Personnel Services
Commodities
Contractual Services
15
CITY OF ARDEN HILLS, MINNESOTA
Function:Public Safety 101
Activity:Protective Inspections 42400
Activity Scope
Objectives
Issues
Budget Commentary
2017 2018 2019 2020
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 218,543$ 245,917$ 260,260$ 264,950$
Commodities 171 188 750 2,750
Contractual Services 75,163 63,607 72,600 60,960
Total 293,877$ 309,712$ 333,610$ 328,660$
Percent Change 5.4% 7.7% (-1.5%)
Full-Time Equivalent positions 2.32 2.37 2.54 2.64
Expenditures by Classification
The 2020 operating budget is a decrease of 1.5% from the previous year’s budget.
2020 BUDGET
Fund # :
Activity # :
This department is responsible for all building construction, plumbing, sewer, water and mechanical inspections
within the City. Electrical inspections are contracted with an independent inspection firm. This department is also
responsible for enforcement of the Zoning Code and other sections of the City Code of Ordinances.
1. Continue implementation of the building codes.
2. Continue to work on Building Permit software to produce Council reports.
1. Managing and prioritizing department workloads.
2. Keep up with rental license inspections of investor owned residential properties.
3. Continue implementation and design of new Building Permit software and reports.
81%
1%
18%
Personnel Services
Commodities
Contractual Services
16
2019 PERCENT
ORIGINAL OVER(UNDER)
Total By Program ACTUAL ACTUAL BUDGET BUDGET 2019 BUDGET
Streets 443,632$ 579,533$ 719,300$ 727,050$ 1.1%
Totals 443,632 579,533 719,300 727,050 1.1%
Total By Classification
Personnel Services 171,591 239,079 256,030 294,850 15.2%
Commodities 47,424 59,934 25,600 38,000 48.4%
Contractual Services 224,617 280,520 437,670 394,200 -9.9%
Capital Outlay 0000 N/A
Other Charges 0000 N/A
Totals 443,632 579,533 719,300 727,050 1.1%
Staffing
Full-time equivalents 1.92 1.99 2.37 2.42
CITY OF ARDEN HILLS, MINNESOTA
PUBLIC WORKS SUMMARY
EXPENDITURE ANALYSIS
2017 2018 2020
2017 ACTUAL 2018 ACTUAL
2019 ORIGINAL
BUDGET 2020 ORIGINAL
BUDGET
0
250
500
750
1,000
ThousandsExpenditures
17
CITY OF ARDEN HILLS, MINNESOTA
Function: Public Works 101
Activity: Street Maintenance 43100
Activity Scope
Objectives
Issues
Budget Commentary
2017 2018 2019 2020
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 171,591$ 239,079$ 256,030$ 294,850$
Commodities 47,424 59,934 25,600 38,000
Contractual Services 224,617 280,520 437,670 394,200
Total 443,632$ 579,533$ 719,300$ 727,050$
Percent Change 30.6% 24.1% 1.1%
Full-Time Equivalent positions 1.92 1.99 2.37 2.42
Expenditures by Classification
The 2020 operating budget is an increase of 1.1% from the previous year’s budget. There was a minor shift in
some wage allocations and $50,000 of the patching and overlay budget was moved to the Capital Improvement
(PIR) Fund.
2020 BUDGET
Fund # :
Activity # :
This department is responsible for maintaining City streets, including snowplowing, minor street repair, street
signs, and street sweeping.
1. Maintain street infrastructure utilizing all available techniques including crack sealing, seal coating, patching
and overlays.
2. Recommend a cost effective program for reconstructing/reclaiming street surfaces when maintenance
techniques no longer provide the desired results.
3. Maintain and update equipment and vehicles.
1. Implement a capital improvement program for City infrastructure.
2. Balance the public works department needs with available funds.
3. Aging equipment.
4. Increased safety regulation for equipment and vehicles.
41%
5%54%
Personnel Services
Commodities
Contractual Services
18
2019 PERCENT
ORIGINAL OVER(UNDER)
Total By Program ACTUAL ACTUAL BUDGET BUDGET 2019 BUDGET
Recreation 250,898$ 260,653$ 340,540$ 346,290$ 1.7%
Parks 367,715 393,322 517,970 484,500 -6.5%
Totals 618,613 653,975 858,510 830,790 -3.2%
Total By Classification
Personnel Services 347,237 387,373 504,550 522,620 3.6%
Commodities 45,607 59,210 70,800 78,500 10.9%
Contractual Services 225,769 207,393 283,160 229,670 -18.9%
Capital Outlay 0000 N/A
Other Charges 0000 N/A
Totals 618,613 653,975 858,510 830,790 -3.2%
Staffing
Full-time equivalents 4.42 4.41 5.29 5.33
CITY OF ARDEN HILLS, MINNESOTA
CULTURE & RECREATION SUMMARY
EXPENDITURE ANALYSIS
2017 2018 2020
2017 ACTUAL 2018 ACTUAL 2019 ORIGINAL
BUDGET 2020 ORIGINAL
BUDGET
0
200
400
600
800
1,000
ThousandsExpenditures
19
CITY OF ARDEN HILLS, MINNESOTA
Function: Parks and Recreation 101
Activity: Recreation 45120
Activity Scope
Objectives
Issues
Budget Commentary
2017 2018 2019 2020
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 163,332$ 182,173$ 233,070$ 238,010$
Commodities 19,223 26,283 26,250 35,250
Contractual Services 68,343 52,197 81,220 73,030
Total 250,898$ 260,653$ 340,540$ 346,290$
Percent Change 3.9% 30.6% 1.7%
Full-Time Equivalent positions 2.10 2.04 2.47 2.47
% of costs covered by revenue 47.6% 41.7% 35.8% 35.6%
Expenditures by Classification
The 2020 operating budget is an increase of 1.7% from the previous year’s budget. There is an addition of
$10,000 to this budget for active adult programs.
2020 BUDGET
Fund # :
Activity # :
This department provides all recreational activities to residents of Arden Hills, as well as residents from
neighboring communities.
To provide recreational activities to residents of Arden Hills.
1. Develop senior programming.
2. Budget constraints.
69%
10%
21%
Personnel Services
Commodities
Contractual Services
20
CITY OF ARDEN HILLS, MINNESOTA
Function: Parks and Recreation 101
Activity: Park Maintenance 45200
Activity Scope
Objectives
Issues
Budget Commentary
2017 2018 2019 2020
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 183,904$ 205,199$ 271,480$ 284,610$
Commodities 26,384 32,927 44,550 43,250
Contractual Services 157,426 155,196 201,940 156,640
Total 367,715$ 393,322$ 517,970$ 484,500$
Percent Change 7.0% 31.7% (-6.5%)
Full-Time Equivalent positions 2.32 2.37 2.82 2.86
Expenditures by Classification
The 2020 operating budget is a decrease of 6.5% from the previous year’s budget. Decreases have been made
to some line items in the contractual services budget based on a review of historical transactions.
2020 BUDGET
Fund # :
Activity # :
Responsible for maintenance of City parks and trails as well as administration of the diseased tree/forestry
program. This includes maintaining and improving playground and picnic facilities, fertilizing and mowing of grass,
maintaining athletic fields, flooding and maintenance of outdoor ice rinks, snow and ice removal, and tree
preservation within the parks system of the City. These assets of the City are extensively used by the residents,
and improvements must be made to uphold the safety, functionality and beauty the City represents.
1. Continue pathway maintenance.
2. Continue implementing City's Comprehensive Park and Trails plan.
1. Other maintenance concerns coming up and not allowing completion of existing projects.
2. Budget constraints for future and existing projects.
59%9%
32%
Personnel Services
Commodities
Contractual Services
21
2019 PERCENT
ORIGINAL OVER(UNDER)
Total By Program ACTUAL ACTUAL BUDGET BUDGET 2019 BUDGET
Unallocated -$ 400,000$ -$ -$ N/A
Totals 0 400,000 0 0 N/A
Total By Classification
Personnel Services - - - - N/A
Commodities - - - - N/A
Contractual Services - - - - N/A
Capital Outlay - - - - N/A
Other Charges - 400,000 - - N/A
Totals 0 400,000 0 0 N/A
Staffing
Full-time equivalents 0.00 0.00 0.00 0.00
CITY OF ARDEN HILLS, MINNESOTA
MISCELLANEOUS SUMMARY
EXPENDITURE ANALYSIS
2017 2018 2020
2017 ACTUAL 2018 ACTUAL 2019 ORIGINAL
BUDGET
2020 ORIGINAL
BUDGET
0
200
400
600
800
ThousandsExpenditures
22
CITY OF ARDEN HILLS, MINNESOTA
Function: Unallocated 101
Activity: Transfers 49300
Activity Scope
Objectives
Issues
Budget Commentary
2017 2018 2019 2020
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services -$ -$ -$ -$
Commodities - - - -
Contractual Services - - - -
Other Charges - 400,000 - -
Total -$ 400,000$ -$ -$
Percent Change 100.0% (-100.0%) 0.0%
Expenditures by Classification
This budget is used to account for transfers out of the General Fund to other funds of the City. $400,000 was
transferred to the Equipment and Building Replacement Fund in 2018.
2020 BUDGET
Fund # :
Activity # :
The transfers to other funds budget is utilized to account for the transfer of general fund revenues to other funds
within the City financial structure.
1. To build reserves for capital equipment replacement.
2. To subsidize infrastructure improvements.
Budget constraints.
0%
Personnel Services
Commodities
Contractual Services
Other Charges
23
Ramsey County Sheriff’s Office
Bob Fletcher, Sheriff
Memorandum
Date: August 13, 2019
To: Pat Christopherson, City Clerk-Treasurer, White Bear Township
Chris Heineman, City Administrator, City of Little Canada
Dave Perrault, City Administrator, City of Arden Hills
Michael Robertson, City Administrator, of North Oaks
Terry Schwerm, City Manager, City of Shoreview
Sack Thongvanh, City Administrator, City of Falcon Heights
Kevin Watson, City Administrator, City of Vadnais Heights
From: Jeff Ramacher, Undersheriff, Public Safety Services Division
Kyle Mestad, Director of Planning & Policy
Ashlee Bryant, Commander, Public Safety Services Division
Reference: 2020 Contract Communities Budget Summary
Introduction
This memorandum has been prepared to summarize the 2020 Contract Communities budget, including
major changes and cost increases. Within the 2020 Contract Communities budget, costs can be
attributed to (1) Ramsey County changes and (2) investments made in the cities and township of the
seven Contract Communities.
Ramsey County Changes
When Ramsey County elected offices and departments prepare a budget, the Finance Department
provides a series of instructions and informs the amounts to budget for personnel costs. These are at
the direction of the County Board, County Manager, or Finance Department as well as federal and state
guidelines. For 2020, these included: global merit and cost of living adjustments (3.5%), Social Security,
Federal Insurance Contributions Act (FICA), deferred compensation ($420 per year), retirement
contributions (7.5% for coordinated and 17.7% for police and fire), health and dental insurance (16.5%),
life insurance, long-term disability, and health care savings plan. In addition, the county adds a payroll
surcharge for severance pay and to fund other post-employment benefits (OPEB) liability (5%).
The County Board also approved a three year labor agreement with the Deputy Sheriffs (Law
Enforcement Labor Services Local 322) in 2019 for a period from 2018 through 2020. The agreement
included a ten cent base pay increase plus a 2% increase effective each January and a 1% increase
effective each July. These costs are also included in Contract Communities budget.
In addition, the county also requires elected offices and departments to budget and pay for internal
services. These include:
• Property management and rent at the Patrol Station, which comprises building maintenance and
utilities. Contract Communities pays a percentage (64.58%) of this through administrative
overhead.
• Workers compensation premiums estimate. This is determined by the county and arrived at by a
50/50 formula using payroll data adjusted for risk factor plus five year incurred loss history.
Ramsey County Sheriff’s Office
Bob Fletcher, Sheriff
Memorandum
Page 2
• County garage is the hourly rate charged for vehicle services, including oil changes, preventable
maintenance, routine maintenance, and outfitting.
The following tables summarizes the county’s internal service charges (estimates):
Ramsey County Internal Service Charges
Item 2019 Budget 2020 Budget Change
Dollar Percent
Property
management $128,424.94 $141,760.42 + $13,335.48 + 10.38%
Workers
compensation $122,975.60 $124,998.53 + $ 2,022.93 + 1.65%
County garage
(hourly rate) $67.50 $87.88 + $20.38 + 30.19%
Contract Communities Investments
In 2019, body-worn and in-car cameras will be implemented across the Sheriff’s Office, including the
Contract Communities. The estimated costs for implementation in 2019 is up to $1,387,176. Of that,
approximately $306,000 is estimated for personnel and $1,081,176 is estimated for equipment and
services (i.e., cameras, chargers, storage, etc.). All equipment and related services are available for
purchase under state master contract. The Contract Communities has already agreed to contribute
$100,164 in 2019.
The staffing needs of the body-worn/in-car camera program include four (4) full-time equivalent (FTE)
employees: a 1.0 FTE Deputy Sheriff Commander to serve as project manager to coordinate mandated
auditing and ensure proper training and adherence to policies and procedures; a 1.0 FTE Information
Services Local Area Network Support Specialist 2 to maintain body cameras/squad cameras, respond to
software/hardware issues, and act as a liaison with the Information Services Department and vendor;
and 2.0 FTE Investigative Assistants to analyze video evidence from body-worn and in-car cameras for
response to data requests, identify and redact protected data from videos, serve as a liaison to other law
enforcement agencies, and maintain video data.
The ongoing personnel, equipment, and support is reflected in the Contract Communities 2020 budget.
The Contract Communities will be responsible for a 12.87% or $61,600 of the personnel costs incurred
through administrative overhead. The costs for equipment and ongoing services are based on the
number of personnel and squads assigned to the Contract Communities for a budget estimate of
$119,380. In total, the estimated costs for body-worn and in-car cameras is $180,980 in 2020.
An additional Investigator (Deputy Sheriff) is added to the complement in the Contract Communities in
2020. The total number of cases investigated in 2018 for the Contract Communities has more than
doubled in the last five years. Over the same time, there has been an increase in the number of sexual
assaults reported as well as increases in cases generated from the Minnesota Adult Abuse Reporting
Center (started in 2015). Additionally, there has been an increase in fraud reports, especially scams that
prey on the vulnerable and elderly. Cases have also become more complex, often involving technology
Ramsey County Sheriff’s Office
Bob Fletcher, Sheriff
Memorandum
Page 3
(including analysis of mobile devices and computers) and collaboration with multiple agencies (including
intelligence sharing and de-confliction).
As such, the Sheriff’s Office conducted a comparative analysis of similar communities and law
enforcement agencies. The following table displays the findings of the comparative analysis:
Findings of Comparative Analysis (2018)
Agency Population Cases FTEs Caseload Ratio
Anoka County Sheriff’s Office 82,522 1,537 17* 90.41 1 : 4,854
Chisago County Sheriff’s Office 56,000 333 7 47.57 1 : 8,000
Dakota County Sheriff’s Office 20,000 611 6 101.83 1 : 3,333
Ramsey County Sheriff’s Office 80,842 1,916 6 319.33 1 : 13,473
Washington County Sheriff’s Office 70,000 1,700 8 212.50 1 : 8,750
Wright County Sheriff’s Office 134,000 963 9 107 1 : 14,889
*Anoka County Sheriff’s Office investigates all felony level cases throughout the county. The Major Crimes Detectives Unit has 17 Major
Crimes Detectives, 15 of which are assigned to general investigations.
Cases represent the number of cases investigated in 2018. FTEs represent the number of full-time
equivalent employees assigned as investigators. Caseload represent the average number of cases
assigned each investigator. Ratio represent the number of investigators to the number of citizens.
The comparative analysis indicated the following:
• The Contract Communities had the highest number of cases investigated in 2018.
• In terms of population served, the Contract Communities are the third largest.
• The average caseload of a Contract Communities investigator is 319.33 cases, which is the
largest among the communities reviewed.
• The ratio of investigators per citizens highlights the service ability to the citizens of the Contract
Communities.
Summary
The Contract Communities budget has been prepared consistent with instructions provided by the county
for personnel costs. The investments in body-worn and in-car squad cameras improve public safety,
reinforce transparency, and promote accountability. More importantly, cameras help to provide an
objective view of interactions between the office and public. The addition of an investigator addresses
understaffing, provides for more manageable caseloads, and situates the Contract Communities in closer
alignment with similarly communities providing thorough investigations and justice to the victims of crime.
Page 1 of 1
AGENDA ITEM – 1E
MEMORANDUM
DATE: August 19, 2019
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Council Tracker Update
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
The Council should provide further direction on items presented on the Council Request Tracker.
Background
City Council will receive a verbal update on items the Council has previously directed staff to
research and/or bring forward.
Discussion
N/A
Budget Impact
N/A
Attachments
N/A
Page 1 of 1
AGENDA ITEM – 1F
MEMORANDUM
DATE: August 19, 2019
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Public Works Administrative Assistant Discussion
Budgeted Amount: Actual Amount: Funding Source:
$91,000 $74,000 Salary Split
For Council Consideration
Council may provide direction or feedback on moving forward with a Public Works
Administrative Assistant position.
Background
Following a vacancy of the Public Works Director/City Engineer, Staff has been re-evaluating
how to move forward with the Public Works Director/City Engineer position (this will be
brought forward at a later date). In consultation with the City’s Interim Public Works
Director/City Engineer, Staff has been reviewing the Public Works Department organization
generally, too. Following a review and discussion, Staff believes there is a need for an
administrative assistant position to assist the Public Works Department with day-to-day
operations, this position would report to the Superintendent. Currently, all administrative
functions fall to the Superintendent and Public Works Director/City Engineer. During large
projects, this can hinder the ability of staff to operate effectively. The new position would likely
fall into a similar grade/step scale as our current Office Support Specialist (front desk) position
(Grade 7, $22.70 to $28.76, these are 2020 budget numbers). This position could assist with:
• Receive and respond to questions and requests for service from residents
• Implement a work order system for the Public Works Department
• Coordinate material orders and inventory
• Implement and monitor training and safety program for the department
• Coordinate MS4 Stormwater Permit data collection and recording
• Prepare informational mailings and notices for Public Works activities
• Document work load status and performance measure data
Page 2 of 2
This was brought to the Personnel Committee on August 15, 2019, and they were supportive of
adding additional assistance to the Public Works Department. The Interim Public Works
Director/City Engineer will be available at the work session to provide more insight and answer
questions.
If Council wants to move forward, staff will create a job description and bring back an
authorization to post at a future meeting.
Budget Impact
This position will not have an adverse impact on the 2020 budget as there is a Public Works
Working Foreman currently budgeted, but not filled. Staff believes that an administrative
position would be more beneficial, and a working foreman would not be needed with current
operations. The budget for the working foreman is $91,000 (including benefits), an
administrative position with benefits is estimated to be $74,000, leading to an overall cost
savings of approximately $17,000 ($7,700 in the General Fund and the rest across other funds).
Attachment
N/A