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Home My WebLink About09-09-19-SWSMayor: David Grant Councilmembers: Brenda Holden Fran Holmes Dave McClung Steve Scott It ,-AEN HILLS Special City Council Work Session Agenda September 9, 2019 7:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651-792-7800 Website: www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well-maintained infrastructure, fiscal soundness, and our long-standing tradition as a desirable City in which to live, work, and play. CALL TO ORDER 1. AGENDA ITEMS 1.A. Hamline Avenue Crosswalks And Retaining Walls Todd Blomstrom, Interim Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF 1.B. Perry Park - Dog Park Improvements Todd Blomstrom, Interim Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 1.C. Shorewood Drive Drainage Improvements Todd Blomstrom, Interim Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF 2. COUNCIL/STAFF COMMENTS ADJOURN AGENDA ITEM — IA 'It -731�EN HILLS MEMORANDUM DATE: September 9, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Todd Blomstrom, Interim Public Works Director/City Engineer SUBJECT: Hamlin Avenue Crosswalks Budgeted Amount: Actual Amount: Funding Source: $ 55,120.00 $ 55,120.00 Street Maintenance Operating Budget For Council Consideration City Council direction regarding delivery of potential pedestrian improvements along Hamlin Avenue. Backl4round Two pedestrian crosswalks are located along Hamlin Avenue south of Highway 96, at the intersection of Wyncrest Court and a midblock crosswalk between Indian Oaks Circle and Eide Circle. Due to concerns of pedestrian safety at these locations, staff had HR Green complete an analysis and provide preliminary recommendations for crossing improvements, which were presented to the City Council at the January 22, 2019 work session. The City Council entered into a professional services agreement with HR Green in February 2019 for design and preparation of construction plans for the proposed pedestrian crossing improvements. HR Green has completed this design work. The project plans were revised during the design process based on technical reviews with Ramsey County. The final project plans are generally consistent with the recommendations provided to the City Council in January 2019, with the exception of the proposed installation of Rectangular Rapid Flashing Beacons (RRFB). The midblock crossing between Indian Oaks Circle and Eide Circle does not meet the County's criteria for minimum pedestrian vol une to warrant the installation of RRFBs. The final plans have removed the RRFBs from the project scope. Page 1 of 1 Staff is seeking direction from the City Council regarding the following items associated with this project. 1. The scope of proposed pedestrian crossing improvements, including the removal of the Rectangular Rapid Flashing Beacons. 2. The project cost estimate and funding source for project delivery, including direction to seek a cooperative agreement with Ramsey County. 3. The project delivery schedule and opportunities to merge this project with other small projects to improve the efficiency of the delivery process. Budget Impact The estimated construction cost for the project is provided in Attachment 1. The following table provides the estimated total project cost. Project funding is proposed from the street maintenance operating budget for the City's share of funding, and Ramsey County cost participation in an amount to be determined, anticipated to be 50 percent, through preparation of a cooperative agreement. Project Construction Costs $ 80,284.00 Project Design Costs $ 21,954.00 Construction Contract Administration $ 8,000.00 TOTAL $110,238.00 Attachment Attachment A - Opinion of Probable Project Cost (construction) Page 2 of 2 OPINION OF PROBABLE PROJECT COST Attachment A Hamline Avenue Crosswalk Project August 8, 2019 Prepared by HR Green ITEM NUMBER ITEM DESCRIPTION UNITS UNIT COST TOTAL ESTIMATED QUANTITY ESTIMATED TOTAL COST 2021.501 MOBILIZATION LUMP SUM $ 20,000.00 1 $ 20,000.00 2102.518 PAVEMENT MARKING REMOVAL SQ FT $ 3.00 208 $ 624.00 2104.502 REMOVE SIGN TYPE C EACH $ 75.00 6 $ 450.00 2104.503 SAWING BITUMINOUS PAVEMENT FULL DEPTH LIN FT $ 7.00 190 $ 1,330.00 2104.503 REMOVE CURB AND GUTTER LIN FT $ 13.00 87 $ 1,131.00 2104.504 REMOVE CONCRETE WALK SQ YD $ 12.00 14 $ 168.00 2104.504 REMOVE BITUMINOUS PAVEMENT SQ YD $ 15.00 95 $ 1,425.00 2104.618 REMOVE AND REPLACE BITUMINOUS PAVEMENT LIN FT $ 75.00 87 $ 6,525.00 2301.602 DRILL AND GROUT REINFORCEMENT BAR EPDXY COATED EACH $ 35.00 17 $ 595.00 2521.618 CONCRETE WALK SQ FT $ 17.00 803 $ 13,651.00 2531.603 CONCRETE CURB AND GUTTER LIN FT $ 45.00 229 $ 10,305.00 2531.618 ITRUNCATED DOMES SQ FT $ 50.00 1 103 $ 5,150.00 2563.601 TRAFFIC CONTROL LUMP SUM $ 5,000.00 1 $ 5,000.00 2563.601 ALTERNATE PEDESTRIAN ROUTE LUMP SUM $ 6,000.00 1 $ 6,000.00 2564.502 OBJECT MARKER TYPE X4-2 EACH $ 90.00 4 $ 360.00 2564.618 SIGN TYPE C SQ FT $ 40.00 103 $ 4,120.00 2573.502 STORM DRAIN INLET PROTECTION EACH $ 175.00 6 $ 1,050.00 2575.602 SITE RESTORATION EACH $ 600.00 4 $ 2,400.00 TOTAL CONSTRUCTION COST $ 80,284.00 Page 1 of 1 H RG reen AGENDA ITEM —1B ,-ARZEN HILLS MEMORANDUM DATE: September 9, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Sara Knoll, Parks and Recreation Coordinator Todd Blomstrom, Interim Public Works Director/City Engineer SUBJECT: Perry Park Dog Park Improvements Budgeted Amount: Actual Amount TBD For Council Consideration Funding Source: TBD The Public Works Department is seeking direction form the City Council regarding improvements made to the Perry Park Dog Park. Background The City of Arden Hills converted the Perry Park baseball field #4 into a dog park in 2016. The dog park continues to see an increase in use each season. Staff held the annual Bark & Rec Day in July and received feedback from residents about improvements. There are no trees in the dog park to provide shade currently, and it was the number one improvement suggested by residents. Staff has noted additional deficiencies with the dog park area. The aggregate material within the former infield area remains within the site, which is a source of dust and dirt for dog use. The site also has drainage challenges, which was one factor in the site being discontinued as a baseball field. Low areas and a lack of grade across the field area creates areas of wet turf and standing water. In addition, the tall backstop fencing and players benches remain along the southwest boundary of the dog park area. The following three options were identified to improve the site conditions within the dog park area. A preliminary estimate of the associated costs for each option are provided in the budget section of this memo. Page 1 of 2 Option 1: Aggregate removal, topsoil placement, seeding the existing infield and plant ten (10) trees. Option 2: Aggregate removal, topsoil placement and seeding within the existing infield and plant ten (10) trees. Remove existing fencing around the backstop, dugout areas and players benches. Fill in low spots with top soil and seed. Option 3: Aggregate removal and grading within the site to correct drainage issues. Hydroseeding for turf restoration and plant ten (10) trees. Remove existing fencing around the backstop, dugout areas and players benches. Staff is prepared to provide a brief summary of the three options and discuss a preferred option based on available funding at the upcoming work session on September 9, 2019. Budget Impact A preliminary, planning level, cost estimate of the three options is provided in the following table. Additional details regarding anticipated project costs are provided in Attachment 2. Cost estimates can be refined based on the preferred option as directed by the City Council. Option Preliminary Cost Estimate Option 1 $ 11,020.00 Option 2 $ 16,630.00 Option 3 $ 33,825.00 Attachment Attachment A — Site Photographs Attachment B — Preliminary Planning Level Cost Estimate Attachment Attachment B Preliminary Planning Level Estimate Perry Dog Park Improvements OPTION 1: INFIELD RESTORATION ONLY ITEM NUMBER ITEM DESCRIPTION UNITS j UNIT COST TOTAL ESTIMATED QUANTITY ESTIMATED TOTAL COST 1 DISPOSAL OF INFIELD MATERIAL, SUBCUT 6 -INCHES CU YD $ 8.00 125 $ 1,000.00 $ 1,620.00 2 TOPSOIL BACKFILL MATERIAL CU YD $ 12.00 135 3 TURF ESTABLISHMENT, SEEDING SQYD $ 1.75 800 $ 1,400.00 4 TREE PLANTING, 2 -INCH B&B EACH $ 350.00 10 $ 3,500.00 5 REPAIR IRRIGATION SYSTEM, INFIELD AREA ONLY LUMP SUM $ 3,500.00 1 $ 3,500.00 3,500.00 TOTAL REPAIR IRRIGATION SYSTEM, INFIELD AREA ONLY LUMP SUM $ 3,500.00 $ 11,020.00 OPTION 2: INFIELD RESTORATION AND FENCE REPLACEMENT ITEM NUMBER ITEM DESCRIPTION UNITS UNIT COST TOTAL ESTIMATED QUANTITY ESTIMATED TOTAL COST 1 DISPOSAL OF INFIELD MATERIAL, SUBCUT 6 -INCHES CU YD $ 8.00 125 $ 1,000.00 2 TOPSOIL BACKFILL MATERIAL CU YD $ 12.00 140 $ 1,680.00 3 TURF ESTABLISHMENT, SEEDING SQYD $ 1.75 800 $ 1,400.00 4 TREE PLANTING, 2 -INCH B&B EACH $ 350.00 10 $ 3,500.00 5 REPAIR IRRIGATION SYSTEM, INFIELD AREA ONLY LUMP SUM $ 3,500.00 1 $ 3,500.00 6 BUCKET TRUCK RENTAL LUMPSUM $ 800.00 1 $ 800.00 7 ROLLOFF DUMPSTER LUMP SUM $ 550.00 1 $ 550.00 8 NEW CHAIN LINK FENCE LIN FT $ 35.00 120 $ 4,200.00 8 TOTAL LUMP SUM $ 800.00 1 $ 16,630.00 OPTION 3: INFIELD RESTORATION, FENCE REPLACEMENT AND SITE GRADING TO IMPROVE DRAINAGE ITEM NUMBER ITEM DESCRIPTION UNITS UNIT COST TOTAL ESTIMATED QUANTITY ESTIMATED TOTAL COST 1 GRADING PLAN PREPARATION (Survey w/staff design) LUMP SUM $ 4,000.00 1 $ 4,000.00 2 DISPOSAL OF INFIELD MATERIAL, SUBCUT 6 -INCHES CU YD $ 8.00 125 $ 1,000.00 3 TOPSOIL BACKFILL MATERIAL CU YD $ 12.00 140 $ 1,680.00 4 SITE GRADING LUMP SUM $ 7,500.00 1 $ 7,500.00 5 HYDROSEEDING ACRE $ 6,300.00 0.65 $ 4,095.00 6 TREE PLANTING, 2 -INCH B&B EACH $ 350.00 10 $ 3,500.00 7 REPAIR IRRIGATION SYSTEM LUMP SUM $ 6,500.00 1 $ 6,500.00 8 BUCKET TRUCK RENTAL LUMP SUM $ 800.00 1 $ 800.00 9 ROLLOFF DUMPSTER LUMP SUM $ 550.00 1 $ 550.00 10 NEW CHAIN LINK FENCE I LIN FT $ 35.00 120 $ 4,200.00 TOTAL $ 33,825.00 AGENDA ITEM — 1C 'It -731�EN HILLS MEMORANDUM DATE: September 9, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Todd Blomstrom, Interim Public Works Director/City Engineer SUBJECT: Shorewood Drive Drainage Improvements Budgeted Amount: Actual Amount: Funding Source: $ N/A $ N/A TBD For Council Consideration City Council direction regarding potential drainage improvements along Shorewood Drive. Background The Public Works Department has received multiple requests over the past two years to repair drainage deficiencies along the northern portion of Shorewood Drive. This section of roadway was resurfaced within the past three years, including the replacement of bituminous curb along the full length of the roadway. However, no stormwater drainage improvements were included in the resurfacing project, resulting in approximately 1,230 feet of roadway draining to a single storm sewer inlet located in the center of the street at 3203 Shorewood Drive. During rainfall events, debris is washed down the street and blocks the storm sewer inlet. Larger storm events produce runoff which exceeds the capacity of the inlet, resulting in pooled water in the street and overland flow being conveyed over the southerly portion of the driveway at 3203 Shorewood Drive. Staff has identified three potential options to address this drainage issue as listed below. 1. Installation of additional storm sewer catch basin inlets to the west of the existing inlet. Page 1 of 1 2. Installation of an elevated driveway apron at 3203 Shorewood Drive and an overflow spillway adjacent to the driveway. 3. Installation of a trench drain along the driveway for 3203 Shorewood Drive. Staff is prepared to provide a brief summary of this drainage issue and the proposed process for determining a potential solution at the upcoming work session on September 9, 2019. Staff is seeking direction from the City Council if this project should be pursued for the 2020 construction season. Budget Impact A project budget has not been established for this item. Attachment A - Location Map — Shoreview Drive Drainage Page 2 of 2 Attachment A Aull 1 900 - �-w Lake Johanna 0 Beckman! �e N Q 00 149 Drainage Location - f low point on Shorewood Dr. 930 1934' two �o �Ce a 47 0 1 930 r SO (71 - -- z z Z a� a2i Shorewoo. m � &. Catch Basin A Inlet Outlet Manholes Storm Pipe Contour - 10 FT -APENHILLS Building Footprints El Municipal Boundary City Mask Little L_.._ 1 in=376 ft N A FIGURE 1 SHOREWOOD DRIVE DRAINAGE LOCATION