HomeMy WebLinkAbout10-14-19-RMayor:
David Grant
Councilmembers:
Brenda Holden
Fran Holmes
Dave McClung
Steve Scott
It
,-AEN HILLS
Regular City Council
Agenda
October 14, 2019
7:00 p.m.
City Hall
Address:
1245 W Highway 96
Arden Hills MN 55112
Phone:
651-792-7800
Website:
www.cityofardenhills.org
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well-maintained infrastructure, fiscal soundness, and our
long-standing tradition as a desirable City in which to live, work, and play.
CALL TO ORDER - Declare October 14, 2019, a Non -Holiday to Conduct
City Business
1. APPROVAL OF AGENDA
2. PUBLIC INQUIRIES/INFORMATIONAL
This is an opportunity for citizens to bring to the Council's attention any items not
currently on the agenda which are relevant to the City. In addressing the Council, you
must first state your name and address for the record. To allow adequate time for each
person wishing to address the Council, speakers must limit their comments to three
(3) minutes. Written documents may be distributed to the Council prior to the meeting
to allow a more timely presentation. Speakers should not use obscene, profane, or
threatening language, or make personal attacks. Matters of litigation involving the City
shall not be discussed during Public Inquiry by citizens or Council. The Council may
not respond to speaker comments, engage in a debate, or take any action on the
issues raised by citizens, but may direct City staff to research or follow up on an
issue, if desired by Council. If Council directs further review by staff, the results of that
review will be presented at a following regular Council meeting.
3. RESPONSE TO PUBLIC INQUIRIES
3.A. Public Inquiry Responses From September 23, 2019 City Council Meeting
• Precinct 3 Polling Place Access
• Presbyterian Homes Access
Dave Perrault, City Administrator
Documents:
MEMO.PDF
4. STAFF COMMENTS
4.A. Rice Creek Commons (TCAAP) And Joint Development Authority (JDA) Update
Dave Perrault, City Administrator
Documents:
MEMO.PDF
4.13. Transportation Update
Todd Blomstrom, Interim Public Works Director/City Engineer
Documents:
MEMO.PDF
5. APPROVAL OF MINUTES
5.A. September 9, 2019 Special City Council Work Session
Documents:
09-09-19-SWS.PDF
5.B. September 16, 2019 City Council Work Session
Documents:
09-16-19-WS.PDF
5.C. September 23, 2019 Regular City Council
Documents:
09-23-19-R.PDF
6. CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the
City Council and will be enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business
and considered separately in its normal sequence on the agenda.
6.A. Motion To Approve Claims And Payroll
Gayle Bauman, Finance Director
Pang Silseth, Accounting Analyst
Documents:
MEMO.PDF
6.B. Motion To Approve Resolution 2019-033 Appointing Pioneer Press As The City's
Newspaper Of Record
Julie Hanson, City Clerk
Documents:
MEMO.PDF
ATTACHMENT A.PDF
6.C. Motion To Approve Payment No. 9 (Final) - Osseo Construction Co., LLC - 0.5
MG Water Tower Rehabilitation Project
Todd Blomstrom, Interim Public Works Director/City Engineer
Documents:
MEMO.PDF
ATTACHMENT A.PDF
6.D. Motion To Approve Payment No. 1 And Change Order No. 2 - Pember Companies
- Colleen Avenue Drainage Improvements
David Swearingen, Senior Engineering Technician
Todd Blomstrom, Interim Public Works Director/City Engineer
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
7. PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
8. PUBLIC HEARINGS
9. NEW BUSINESS
10. UNFINISHED BUSINESS
11. COUNCIL COMMENTS
ADJOURN
RESPONSE TO PUBLIC INQUIRIES — 3A
'It
EN HILLS
MEMORANDUM
DATE: October 14, 2019
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Public Inquiry Responses from September 23, 2019 City Council meeting
Budgeted Amount: Actual Amount: Funding Source:
A verbal update will be provided at the City Council meeting.
Page 1 of 1
STAFF COMMENTS — 4A
,-ARZEN HILLS
MEMORANDUM
DATE: October 14, 2019
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update
Budgeted Amount: Actual Amount: Funding Source:
A verbal update will be provided at the City Council meeting.
Page 1 of 1
STAFF COMMENTS — 4B
,-ARZEN HILLS
MEMORANDUM
DATE: October 14, 2019
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Todd Blomstrom, Interim Public Works Director/City Engineer
SUBJECT: Transportation Update
Budgeted Amount: Actual Amount: Funding Source:
A verbal update will be provided at the City Council meeting.
Page 1 of 1
[DRAFT---,
-ARQEN_HILLS
Approved: October 14, 2019
CITY OF ARDEN HILLS, MINNESOTA
SPECIAL CITY COUNCIL WORK SESSION
SEPTEMBER 9, 2019
7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor David Grant called to order the Special City
Council Work Session at 7:00 p.m.
Present: Mayor David Grant, Councilmembers Dave McClung, Fran Holmes, and
Steve Scott
Absent: Councilmember Brenda Holden (excused)
Also present: City Administrator Dave Perrault, Interim Public Works Director/City
Engineer Todd Blomstrom, City Clerk Julie Hanson, Recreation Coordinator Sara Knoll,
HRGreen Representatives Chris Harrington and Jordan Horejsi
1. AGENDA ITEMS
A. Hamline Avenue Crosswalks and Retaining Walls
Interim Public Works Director/City Engineer Blomstrom provided an overview of the
Hamline Avenue pedestrian crossing project. He stated that one crosswalk is located at Wyncrest
Court, and the second is about 1200 feet to the south at Floral Park. The retaining wall is located
on both sides of Indian Oaks Trail. The existing crosswalk at Wyncrest is marked as a pedestrian
crossing with a ramp on the west side but no ADA compliant facilities on the east side. The
crossing at Floral Park is marked and has ramps on both sides. He noted previous discussions
included installing center medians, changing the crosswalk configurations, additional signage and
possible addition of a rectangular rapid flashing beacon. There was a design review meeting with
Ramsey County staff and the consultant has final plans for the project.
HRGreen Representative Horejsi referenced the handout and previous information that had
been provided, along with the completed plans. He stated the ramp on the northwest quadrant will
be replaced with full curb and the crossing will be removed. There will be a new ramp on the
south side, including a pedestrian refuge, and a median refuge was added to the Floral crossing.
HRGreen Representative Horejsi drew a cross section of the pedestrian refuge and described it
in more detail.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — September 9, 2019 2
HRGreen Representative Horejsi noted the southeast quadrant of Wyncrest would have a new
ramp and be ready for future sidewalk. There is no sidewalk on Wyncrest at the present time.
Councilmember Holmes said the biggest complaint residents have are in regards to the turn lanes
in the middle of Hamline Avenue.
HRGreen Representative Horejsi said the pedestrian refuge is essentially a median and cars will
no longer be able to drive down the center of Hamline.
Councilmember McClung said Ramsey County did basically the same thing on Larpenteur
Avenue, except that Arden Hills' will be raised.
HRGreen Representative Horejsi indicated that when drivers see a curb on both sides of them,
they will typically automatically slow down.
Interim Public Works Director/City Engineer Blomstrom mentioned that during the original
discussion in January there was talk about rectangular rapid flashing beacon. He stated that
Ramsey County has a standard threshold of 20 pedestrians per hour on County roadways and will
not allow a flashing beacon at either of these locations.
Interim Public Works Director/City Engineer Blomstrom explained that Ramsey County has
an annual solicitation asking for projects that cities would like financial help with in the coming
year. This typically happens in November, but Ramsey County supports this project and are
willing to open for an application from Arden Hills in October. He indicated that if this project
were to be selected, Ramsey County would participate in 50% of the project costs. The total
project cost estimate is around $1101000.
Interim Public Works Director/City Engineer Blomstrom discussed the retaining walls on the
north and south sides of Indian Oaks Trail which are approximately four to seven feet tall and
crumbling. There are areas of the wall in which nearly 50% of the block has disintegrated. To be
efficient in delivering projects at a low cost, he is recommending the project be bundled with the
crosswalk project.
Mayor Grant asked if the Department of Corrections could install the retaining wall.
Councilmember Holmes asked why the homeowner wouldn't pay for the wall.
Interim Public Works Director/City Engineer Blomstrom responded that this does not appear
to be a landscaping feature installed by the homeowner, rather a feature installed by Ramsey
County to allow the roadway to expand and have sidewalks installed.
Councilmember Scott noted the walls were there when he moved into the area 23 years ago.
Further discussion ensued regarding the wall and type of material used.
City Administrator Perrault said if the Council is comfortable to put the crosswalk project off
until the spring of 2020, staff will investigate ramping up other projects for economy of scale and
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — September 9, 2019 3
potentially use ICWC workers when applicable. County participation for the crosswalk would be
in 2020.
Councilmember Scott noted that it's not the number of pedestrians at the crosswalks, it's the
amount of traffic on Hamline.
Councilmember McClung stated he would like to see flashing lights at minimum at the park
connection. He asked if the City can obtain a flashing light at just one location, would Council
agree to place it at the park crossing on Floral versus Wyncrest?
Interim Public Works Director/City Engineer Blomstrom said Ramsey County seems to be
receptive to the concerns of the Council. He indicated he would reach out to Ramsey County
regarding the Council's desire for a flashing light at the southern crossing due to traffic speeds to
see if they would reconsider.
Councilmember Scott asked about the practicality of approaching Boston Scientific to help with
the cost of the flashing lights since it would benefit their employees.
Interim Public Works Director/City Engineer Blomstrom responded that City staff will
discuss this possibility with Boston Scientific staff.
Mayor Grant noted agreement of the Council for the plan but requested staff reach out to
Ramsey County regarding installation of one set of flashing lights, regardless of who pays for
them.
B. Perry Park — Dog Park Improvements
Interim Public Works Director/City Engineer Blomstrom explained the dog park location is at
Perry Park, south of County Road E2 on New Brighton Road. There are three active athletic fields
there and a former baseball diamond was converted to a dog park in 2016. There have been
concerns about the condition of the field and what work could be done to improve the dog park.
Recreation Coordinator Knoll said due to the drainage issues and the field being unplayable, the
Shoreview Youth Baseball Association decided to stop using the field. The PTRC proposed to
change the field to a dog park in 2016. At the annual Bark and Rec day residents were asked what
improvements they would like to see. The number one improvement requested was shade for the
dogs and owners. Thirty-five residents completed the survey and about half of them requested
shade. The second most requested item was to fix drainage issues. She said there are two
drainage issues, one being on the infield and the other in the outfield by the fence line.
Interim Public Works Director/City Engineer Blomstrom explained the low spot in the infield
could be filled and the area in right field needs some type of swale to improve the drainage to
allow it to drain into the wetland.
Interim Public Works Director/City Engineer Blomstrom said staff had compiled three
options that could be changed, modified, expanded or merged together. Option 1 was a low-cost
option; to remove the aggregate, topsoil and seed placement, and plant ten trees. Option 2 is
similar but to remove the backstop fencing and tall fencing along the first base line and replace it
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — September 9, 2019 4
with five-foot fencing, also removing the dugout benches. Options 1 and 2 assume staff and/or
ICWC doing the work. Option 3 includes a cost for site grading and higher cost for irrigation
repair.
Mayor Grant felt ten trees may be too many. He thought a couple of fast growing maples would
suffice. He wondered if they would put any kind of shelter for shade as that would provide shade
right away.
Councilmember Holmes felt the items in Option 1 were the most important.
Councilmember McClung asked if they could possibly phase in the work, for example do Option
1 with plans to move to Option 2.
Mayor Grant suggested cutting the backstop fence off to the same height as the rest of the fence
and reuse the same caps from the top. He felt they could go with Option 2 and look at creative
ways to keep the cost down on the fencing, and a possible shelter with fewer trees.
C. Shorewood Drive Drainage Improvements
Interim Public Works Director/City Engineer Blomstrom introduced the item by saying that
Shorewood Drive ends at a cul-de-sac. There is approximately 1,200 feet of roadway and 4.5
acres of land that is draining into one catch basin in the middle of the street at the low point. New
bituminous curb and an overlay project was done about three years ago. Runoff is exceeding the
capacity causing minor flooding and flowing over part of the driveway at 3203 Shorewood Drive.
He stated that the property owner has been working for quite some time with the City to resolve
the issue. Options discussed include installation of additional catch basins to the west of the
driveway that tie into the box culvert, installation of curb along the frontage of the driveway,
pulling the end of the driveway up and leading to replacement of the driveway, or installation of a
trench drain along the driveway. He also stated that additional survey data needs to be collected,
drainage calculations made, schematic designs drawn and the best solution found in conjunction
with the homeowner.
Interim Public Works Director/City Engineer Blomstrom said the City has an on-call contract
with HRGreen and they've performed drainage work for the City in the past.
After discussion staff was directed to get a proposal from HRGreen.
Interim Public Works Director/City Engineer Blomstrom stated he had one other item he'd
like them to look at while they are surveying which is a low point in the road on Grant that is
backing up onto the driveway and very close to the home. They need to determine if there is an
over land route that is lower than the grade of the garage slab.
Mayor Grant directed staff to include that address into the quote for survey work.
Councilmember Holmes said there needs to be a catch basin at 1803 Venus as well as there used
to be one at that location but it was removed for the PMP.
ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — September 9, 2019 5
2. COUNCIL/STAFF COMMENTS
Councilmember Scott discussed the military events going on in the next month and stated that
he would send an email to staff.
ADJOURN
Mayor Grant adjourned the Special City Council Work Session at 8:34 p.m.
Julie Hanson
City Clerk
David Grant
Mayor
DRAFT
-ARQEN_HILLS
Approved: October 14, 2019
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL WORK SESSION
SEPTEMBER 16, 2019
5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor David Grant called to order the City
Council Work Session at 5:03 p.m.
Present: Mayor David Grant, Councilmembers Brenda Holden, Dave McClung,
Fran Holmes, and Steve Scott
Absent: None
Also present: City Administrator Dave Perrault, Interim Public Works Director/City
Engineer Todd Blomstrom, Finance Director Gayle Bauman, Deputy Clerk Jolene Trauba,
Bolton and Menk Principal Engineer Sarah Lloyd
Councilmember Holden requested Old Snelling/Lindy's roundabout and awarding of contracts
be placed on the agenda.
1. AGENDA ITEMS
A. Hazelnut Park Master Plan Review
Interim Public Works Director/City Engineer Blomstrom introduced Sarah Lloyd to give an
overview of the Master Plan and cost estimates. Staff is asking for direction from Council on the
highest priorities for the park so they can be included in the upcoming CIP.
Interim Public Works Director/City Engineer Blomstrom reviewed the maintenance
agreement between the City and the Church.
Councilmember Holden mentioned that the Church has never done any sealcoating as required
by the agreement.
Interim Public Works Director/City Engineer Blomstrom noted the Joint Use Agreement
allows the City to use the parking lot from 8:00 a.m. to 10:00 p.m. The agreement can be
terminated by the City with a 60 day notice, but the Church may not terminate without the City's
written consent. At a recent meeting with the church representative, it was mentioned there are
three services on Sundays. Based on attendance there is a parking demand of between 40 to 80
ARDEN HILLS CITY COUNCIL WORK SESSION — September 16, 2019 2
vehicles. There are currently 139 spaces in the lot. The lot could be reduced in size and reserve
the ability to expand again in the future. The lot has a fair amount of wasted space. Reducing to
100 spaces could reduce the parking lot by nearly 25%. The Church does not want to transfer
ownership to the City.
Councilmember Holmes felt the Church was being unrealistic to have the City reconstruct a
parking lot we don't own.
Interim Public Works Director/City Engineer Blomstrom responded that one issue may be
severing the parking lot from the building would reduce the value of the property.
Councilmember Holden said she thought the idea was to reduce the parking lot size for lower
maintenance costs, and get the extra green space as park land.
Bolton and Menk Principal Engineer Lloyd described the map with existing and proposed
features of the park, which included new trails, reconstruction of the parking lot, construction of a
warming house, LED lighting improvements, and general landscape components. The shared lot
is proposed to be reconstructed with concrete curb and gutter. There is a proposed maintenance
line with property to the south of the line belonging to the Church and north of the line to the City.
An ADA compliant trial leads to the warming house. Clearing and grubbing will be required to
help create the trail and visibility. There are two concepts for the warming house, a low
maintenance structure of concrete with a metal roof and oversized garage door, and a framed
structure with wood siding, metal roof and oversized garage door. There would be grading to
minimize flooding. She discussed the cost estimates for individual items.
Councilmember Holden asked how much the temporary warming house costs.
City Administrator Perrault replied that is was approximately $5000 last year.
Councilmember Holmes asked for further explanation of the park lighting and wondered if it
was necessary with the parks closing at dusk.
Councilmember Holden requested the discussion be tabled until there is some agreement struck
with the Church regarding the parking lot.
Councilmember Holmes agreed.
Interim Public Works Director/City Engineer Blomstrom noted that if the City does a
substantial park improvement it would need to be ADA compliant, or if a trail is modified or
reconstructed it would have to be made ADA compliant.
Interim Public Works Director/City Engineer Blomstrom suggested the City focus on
reconstructing the northerly parking spots that the City needs and ask for ownership of that
portion of the lot be transferred to the City.
Councilmember Holden said they would like to see that portion green space as there is no need
for the parking lot to be so large. If the parking lot is reduced and reconstructed by the City, the
reward would be the green space.
ARDEN HILLS CITY COUNCIL WORK SESSION — September 16, 2019 3
City Administrator Perrault rephrased that if the Church isn't willing to reduce the size of the
lot and enter into an agreement for reconstruction the City would do nothing.
Mayor Grant suggested putting a few parking stalls on the City property and disregarding the
Church lot.
City Administrator Perrault said the Church isn't interested in reducing the size of the parking
lot. He asked for clarification that if the Church isn't willing to reduce the size of the parking lot
for green space, the City won't be willing to reconstruct the parking lot.
Councilmember McClung said if they can't find a way to move forward together than we have
to insist the Church meets the obligations of what they said they would do in the agreement.
Interim Public Works Director/City Engineer Blomstrom asked if they were willing to reduce
the lot by 30% and convey that land to the City, what would the Council's willingness be to cost
share? They could look at lower cost designs.
Councilmember Holmes said she would be willing to do bare bones in the parking lot with some
concessions by the Church, and would like to know what the Corrections crew could do.
Discussion ensued regarding the location placement of the warming house. It was agreed to table
the item until staff meets again with the Church.
B. Karth Lake Pump Replacement
City Administrator Perrault stated that in 2003 the City Council approved the formation of the
Karth Lake Improvement District. The duty of the District is to act as an advisory board to the
City Council on construction and maintenance of a lake elevation control structure and other
duties as defined in the bylaws. The first project was the installation of a pump to aid in
controlling the lake levels. The project cost approximately $99,000 and was split 50% by the
City's stormwater fund and 50% by the District by a levy specific to the properties surrounding
Karth Lake. There is currently no pump to serve the lake, it needs to be replaced at a cost of
approximately $12,000. The City Attorney said the agreement didn't necessarily dictate future
projects. There are two other improvements coming up, the retaining wall, budgeted for $100,000
and control panels associated with the pump, estimated at $30,000. The pump is the most
immediate need and cost could be absorbed by the Stormwater Maintenance Fund. Karth Lake is
still an active taxing district. There was previous discussion by a former City Council on
separating the District and making them a private association, but no action was taken.
Councilmember Holmes asked why the City would pay for anything if it is a private lake.
Councilmember Holden said you don't want to diminish the value of the land around the lake.
Interim Public Works Director/City Engineer Blomstrom said the retaining wall is used to get
equipment close enough to the lake to set the equipment in the water.
City Administrator Perrault added they believe if not for the pump there would probably not be
a need for the retaining wall.
ARDEN HILLS CITY COUNCIL WORK SESSION September 16, 2019 4
Councilmember Holden wondered if they could ask a homeowner to let the City take the pump
out from their property.
Interim Public Works Director/City Engineer Blomstrom said the force main comes out of a
wall that the pump is connected to, and the panel sits on top of the retaining wall.
Councilmember McClung felt being as the City is a property owner on the lake we should pay
for a portion of the improvements that benefit our property.
Finance Director Bauman said the city can't tax themselves, so it would be like a street
assessment and the City's cost would be built into the costs the City is putting into the project.
Councilmember McClung said he would support an amount percentage equivalent to the amount
of property the City owns.
Councilmember Holmes felt because the retaining wall is on City property but the residents at
large can't use the lake, the City should pay a small percentage of the cost of the retaining wall.
Mayor Grant said we would have to determine if the City is part of the taxing district.
Councilmember McClung said he is willing to pay an amount based on the percentage of land
the City owns on the lake, not the full amount of the retaining wall or the pump.
Interim Public Works Director/City Engineer Blomstrom noted that oftentimes there is a cost
sharing arrangement because the City and people not adjacent to the lake have created
development that has increased runoff to the lake thus increasing the water level of the lake. The
District could pose the argument that is a contributing factor so the City should pay a share of the
cost.
Councilmember McClung felt the majority of the cost should be born by the members of the
District.
Mayor Grant asked if the control panel was bad enough to need replacement.
Interim Public Works Director/City Engineer Blomstrom responded that the newer modern
pumps need new controls and the wire from the cabinet to the pump needs to be replaced. The
shell of the cabinet is beat up but doesn't necessarily need to be replaced. Replacing the controls
would be done when the new pump is installed. He estimated the pump could be up and running
for a year before the retaining wall would need to be replaced. If there were another place to put
the float in and they removed the pump and retaining wall, slope stabilization would need to be
installed.
Councilmember Holden noted that Council agreed the Karth Lake Improvement District should
be asked if someone would give the City an easement to put the pump in and out of the lake.
Councilmember Holmes felt that a 50/50 split on cost would be more equitable because of the
runoff going into the lake.
ARDEN HILLS CITY COUNCIL WORK SESSION September 16, 2019 5
Interim Public Works Director/City Engineer Blomstrom said he would provide a drainage
map to show the parcels that drain into the lake.
Mayor Grant said Karth Lake was supposed to maintain the operational costs. He felt the Karth
Lake taxing district should have put money aside each year in a fund for upcoming costs.
Discussion ensued regarding the taxing district and advisory board.
City Administrator Perrault commented that Karth Lake board doesn't levy a tax, they make a
recommendation to the Council and the Council enforces the levy. They can't tax themselves.
Interim Public Works Director/City Engineer Blomstrom noted the governing body of the
special taxing district is the City Council, not the Karth Lake advisory board.
Councilmember McClung said the board needs to determine if they want a pump and
recommend it to the Council. Council would impose the tax and possibly a small yearly
assessment.
Mayor Grant said as the Council liaison he would talk to the Karth Lake Improvement District
board.
Councilmember McClung said another idea would be to front them a portion of the money and
have them pay it back over several years.
Staff was directed to wait to order the pump until after the Karth Lake Improvement District
meeting.
C. Lake Johanna Boulevard - Speed Display Sign
Interim Public Works Director/City Engineer Blomstrom stated that staff has received several
comments from residents concerning traffic speeding along Lake Johanna Boulevard. He is
looking for direction from the Council on installing radar speed display signs. He referenced a
map of speed limit signs along the roadway and discussed the options of permanent display signs
and trailer mounted signs.
Interim Public Works Director/City Engineer Blomstrom noted that permanent mounted
speed control signs are most effective around school zones and areas where there is a large change
in the speed limit. Research has shown that on a normal roadway with a constant speed the signs
have a diminishing effect over time. He recommended a sign with data recording capabilities.
Data collected is helpful to law enforcement, Council and residents. He reviewed estimated costs
for a trailer mounted sign and pole mounted signs.
Councilmember McClung said he would rather do a trailer mounted sign to move around; solar
powered with a backup battery.
ARDEN HILLS CITY COUNCIL WORK SESSION — September 16, 2019 6
Mayor Grant was not in favor of purchasing a new sign. He would like to utilize the trailer sign
the City currently owns. He felt if the County wanted the data they could buy their own trailers
with that ability.
Councilmember Holden didn't want to collect speed data for fear the County would actually
raise the speed limit. Public Works will need to remove the snow from the solar panels.
Councilmember Holmes liked the idea of permanent signs, like on Old Highway 10.
Interim Public Works Director/City Engineer Blomstrom said he would check into the status
of the trailer the City currently owns and see if it is operable.
Mayor Grant said if the trailer we have is operable or is fixable to put it on Hamline Avenue, and
develop a rotation schedule.
D. MSA Discussion
Interim Public Works Director/City Engineer Blomstrom explained where State Aid comes
from and he allotment formula. Arden Hills has a 25% maintenance allotment totaling $98,000
per year, and 75% construction allotment, totaling $293,900 per year. A funding request wasn't
filed for the Old Snelling water main and trail project. Plans were approved so it is eligible, but
they will need to make a request to be funded. An advancement request could be made, paid back
through the annual allotments. Or wait for the annual allotments and receive the funds at that
time. Either option will require relooking at the CIP funding.
Finance Director Bauman said the City wouldn't have to defer projects, but would need to carry
the balance until State Aid is available to draw on.
Discussion ensued regarding the CSAH 96 to Gateway Boulevard project costs and funding. Staff
will look at the entire description to determine exactly what work was done that was covered by
State Aid.
Finance Director Bauman explained the funds that were left in the account and what is still
owed.
Interim Public Works Director/City Engineer Blomstrom said his recommendation for the
next project would be in the southwest corner of the City, in the Glenpaul area. The City can
borrow five times the annual construction allotment if the fund has cash available. Some cities
keep a constant backlog but the City has to be able to cash flow the projects. If you use any MSA
money on a roadway you can't delist it and put the mileage on another road for 20 years or you
have to pay the money back.
Councilmember Holmes suggested possibly making Old Snelling not an MSA road. She felt
they should reacquaint themselves with the study that was done regarding that possibility.
Interim Public Works Director/City Engineer Blomstrom said every year the City updates
their needs, 20% of total street miles can be State Aid miles, and it includes some County road
components and turn back credits.
ARDEN HILLS CITY COUNCIL WORK SESSION September 16, 2019 7
Councilmember McClung asked if staff could provide the actual number of miles of streets in
Arden Hills.
E. Public Works Director Discussion
City Administrator Perrault stated the City has a vacancy for Public Works Director/City
Engineer, currently being filled by an interim director (Todd Blomstrom) from SEH. The
Council's intent was to hire SEH for at least six months to evaluate how to move forward with the
position. Staff discussed if the position should be split but felt it wasn't necessary. There are
options to consider; 1) re -post for the position 2) continue with a consultant or 3) split the role.
Another option would be to enter into a longer-term contract with SEH and leave Mr. Blomstrom
in the position.
Interim Public Works Director/City Engineer Blomstrom explained his work hours and
availability. Also, the current Senior Engineering Technician could be groomed into the role of
Public Works Director.
After discussion, Council decided to continue the contract with SEH for an additional year
(through January 2021), with further options to be discussed at a work session in July. Project
bids will be considered from SEH and other vendors.
Council agreed to continue the meeting past 8:00 p.m.
F. Public Works Admin Office Support Discussion
City Administrator Perrault explained there is a need for administrative assistance in the Public
Works Department, the position would be similar in grade to the office support positions at City
Hall. Some items the assistant could help with include receiving and responding to requests for
service, implementing a work order system, coordinating material orders and inventory,
monitoring the training and safety program, MS4 permits, informational mailings, and
documenting work load statuses. This position would not have a negative impact on the budget.
Interim Public Works Director/City Engineer Blomstrom felt about half of the calls that are
received by the Public Works Director and Superintendent could be handled by this position. He
highly recommends getting a work order system implemented among other things. He felt even a
half time person would be a huge improvement.
After discussion, staff was directed to post for the position.
G. Old Snelling at Lindey's Triangle
Councilmember Holden asked if the roundabout has to be built at that location.
Interim Public Works Director/City Engineer Blomstrom said the County is paying for a
considerable amount of the project, and the intersection doesn't meet warrants for a signal light.
ARDEN HILLS CITY COUNCIL WORK SESSION September 16, 2019 8
H. Bidding Process
Councilmember Holden stated that she wanted to change the evaluation process for engineering
projects, and bidding needs to be handled carefully.
I. Council Tracker
Councilmember Holden requested that I & I, Recreation Funding, and crack sealing on tennis
courts be added to the tracker.
2. COUNCIL/STAFF COMMENTS
Councilmember Scott noted that he will not be at the October 14 meeting.
Councilmember McClung said he also may not be at that meeting.
A n -IO TR N
Mayor Grant adjourned the City Council Work Session at 8:30 p.m.
David Grant
Mayor
Jolene Trauba
Deputy Clerk
-ARQEN_HILLS
Approved: October 14, 2019
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
SEPTEMBER 23, 2019
7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City
Council meeting at 7:00 p.m.
Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave
McClung and Steve Scott
Absent: None
Also present: City Administrator Dave Perrault; Interim Public Works Director/City
Engineer Todd Blomstrom; Finance Director Gayle Bauman; Community Development
Manager/City Planner Mike Mrosla; City Attorney Joel Jamnik; and City Clerk Julie
Hanson
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
Mayor Grant requested Item 4A be postponed until Senator Jason Isaacson arrives at the
meeting.
Councilmember Holmes requested Items 7H and 7J be pulled from the Consent Agenda for
further discussion as Items 8A and 8B.
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve the meeting agenda as amended. The motion carried
unanimously (5-0).
2. PUBLIC INQUIRIESANFORMATIONAL
Jim Quitter, 4615 Prior Avenue North, thanked the Council and staff for resolving the City
newsletter issue. He noted he received his first newsletter last week. He then commented on his
polling location for Precinct 3, which occurs at the Ramsey County Public Works Facility. He
ARDEN HILLS CITY COUNCIL — SEPTEMBER 23, 2019 2
stated he believed this was a very unfriendly location given the poor access to the building. He
encouraged the Council to consider relocating this polling location.
Mayor Grant directed staff to review his concerns with the County.
Steve Gericke, 1840 County Road E, thanked the Council for addressing the junk on the property
adjacent to his property. He also noted concerns with the Ramsey County Sheriff and access to
Presbyterian Homes.
Gregg Larson, 3377 North Snelling Avenue, noted that the City could not produce a record or
minutes regarding changing language in the public inquiry section of the Council agenda. Mr.
Larson further commented on the investments thus far in the TCAAP project and that the City is
now in litigation with Ramsey County.
Mayor Grant recessed the Council meeting at this time. The City Council meeting was recessed
at 7:14 p.m.
Mayor Grant reconvened the City Council meeting at 7:19 p.m.
3. RESPONSE TO PUBLIC INQUIRIES
None.
5. STAFF COMMENTS
A. Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update
City Administrator Perrault provided an update on TCAAP stating litigation with Ramsey
County was ongoing.
B. Transportation Update
Interim Public Works Director/City Engineer Blomstrom updated the Council on the Colleen
Avenue drainage improvement project.
Interim Public Works Director/City Engineer Blomstrom discussed the work being completed
on Indian Oaks and Indian Trail within the 2018 PMP project. It was noted final paving work was
being completed.
Interim Public Works Director/City Engineer Blomstrom explained final work was being
completed at Royal Hills Park and on Cummings Tennis Courts.
Councilmember Holmes requested staff provide the Council with an update on the proposed
closure of Hamline Avenue at Snelling Avenue at a future meeting.
Councilmember Holden suggested MnDOT attend a future worksession meeting to discuss this
intersection in further detail with the Council.
ARDEN HILLS CITY COUNCIL — SEPTEMBER 23, 2019 3
6. APPROVAL OF MINUTES
A. August 12, 2019, Special City Council Work Session
B. August 19, 2019, City Council Work Session
C. August 26, 2019, Special City Council Executive Session (Closed)
D. August 26, 2019, Regular City Council
MOTION: Councilmember Holmes moved and Councilmember McClung seconded a
motion to approve the August 12, 2019, Special City Council Work Session
meeting minutes, August 19, 2019, City Council Work Session meeting
minutes, August 26, 2019, Special City Council Executive Session (Closed)
meeting minutes; and August 26, 2019, Regular City Council meeting minutes
as presented. The motion carried unanimously (5-0).
7. CONSENT CALENDAR
A. Motion to Approve Consent Agenda Item - Claims and Payroll
B. Motion to Approve Conveyance of City's Interest in 1999 Easement Machine to
City of White Bear Lake
C. Motion to Approve Agreement Terminating Century Link Franchise Agreement
D. Motion to Approve Appointment of Public Works Maintenance Worker
E. Motion to Approve North Suburban Access Corporation Professional and
Technical Services Agreement
F. Motion to Authorize Posting for Public Works Office Support Specialist
G. Motion to Approve Resolution 2019-032 Appointing Jill Anderson and Marie
Hinton to the PTRC
H. Metien to Approve WSB Seepe a -ad Cost Estimate for- Lake Valentine Readway
Improvement Reeemmendation Study
I. Motion to Approve Mounds View High School Development Agreement
Ply
K. Motion to Approve Payment No. 9 and Change Order No. 7 — Northwest Asphalt,
Inc. — 2018 Street and Utility Improvement Project
L. Motion to Approve Payment No. 5 (Final) — Sunram Construction, Inc. — Johanna
Marsh Park Improvements
M. Motion to Approve Change Order No. 1 — Pember Companies Colleen Avenue
Storm Drainage Improvements
N. Motion to Approve Change Order Nos. 1, 2, 3 and 4 — Trunk Highway 10
Watermain Improvements Project
O. Motion to Approve Proposal for Geotechnical Services — Northern Technologies,
LLC — Old Snelling Avenue and County Road E Improvement Project
P. Motion to Approve Payment No. 3 and Change Order No. 2 — VEIT & Company —
Old Snelling Bridge Replacement Project
Q. Motion to Approve Resolution 2019-031, Approving a Grant Agreement with the
Met Council for Sanitary Sewer Lining Project
ARDEN HILLS CITY COUNCIL — SEPTEMBER 23, 2019
2
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve the Consent Calendar as amended removing Items 7H and
7J and to authorize execution of all necessary documents contained therein.
The motion carried unanimously (5-0).
8. PULLED CONSENT ITEMS
A. Motion to Approve WSB Scope and Cost Estimate for Lake Valentine
Roadway Improvement Recommendation Study
Councilmember Holmes believed the proposal was not as comprehensive as it should be for the
work to be completed. She supported data being collected for the school speed zone and traffic
numbers, but recommended more focus be placed on how pedestrian traffic will impact this area.
She recommended the Council hold a meeting with staff and the engineers prior to the study being
completed.
Community Development Manager/City Planner Mrosla explained staff has been working
closely with the school district. He noted staff would be meeting onsite with school staff on
Tuesday, September 24 to discuss evening traffic, lighting and pedestrian concerns. He indicated
staff has also been working closely with WSB on this proposal.
Interim Public Works Director/City Engineer Blomstrom explained WSB was aware of the
pedestrian concerns for this project. He agreed this may not be reflected in the words within the
proposal scope for services but noted WSB was extremely aware of the need to coordinate
pedestrian safety. He explained WSB could be involved in additional engagement meetings if this
was the desire of the Council, but noted Shawn Delmore, the lead engineer, has been in
communication with the school.
Councilmember Holmes stated she would like to see a meeting held between WSB, staff and the
City Council to review potential concepts prior to this item moving forward. She understood the
bridge idea was not popular, but she believed this was the safest solution. She explained she
would like to see this option further vetted. She expressed concern with the fact the proposal did
not better explain how the pedestrian issues would be addressed.
Councilmember Holden commented the Council had vetted a bridge concept with school
representatives and there were concerns with the overall cost and expense for future maintenance.
Community Development Manager/City Planner Mrosla reported this was the case noting the
grade of the road would also make a pedestrian bridge extremely difficult to install. He stated a
light or hawk system would be considered through the proposed study. He indicated the study
would provide the City with 20 -year projections on traffic volumes.
Interim Public Works Director/City Engineer Blomstrom commented the City could request
an additional meeting with WSB between the data collection period and the concept development
stage.
ARDEN HILLS CITY COUNCIL — SEPTEMBER 23, 2019 5
Councilmember Holmes stated she did not believe a 2040 traffic study was necessary. She
wanted to see the traffic concerns present today had to be addressed here and now. She believed
only a 10 -year traffic study should be completed.
Interim Public Works Director/City Engineer Blomstrom anticipated the traffic growth rate
would not be significant. He commented this would not add a huge amount of work on to the
scope of services for the consultant.
Councilmember Holmes reported she would like to see the Council hold a meeting with the
WSB consultants after data collection was complete in order to discuss preliminary concepts. She
supported a public meeting being held as well.
Mayor Grant indicated he could support another meeting being held.
MOTION: Councilmember McClung moved and Mayor Grant seconded a motion to
approve a Professional Services Agreement with WSB for the preparation and
completion of the Lake Valentine Roadway Improvement Recommendation
Study in an amount not to exceed $40,054, directing staff to schedule a
worksession meeting with WSB after data collection was complete. The
motion carried (5-0).
4. PUBLIC PRESENTATIONS
A. Legislative Update
Senator Jason Isaacson thanked the Council for their time. He provided the Council with an
update on the upcoming legislative session. He stated there were urgent matters that would have
to be addressed such as insulin, transportation funding, social services, and LGA funding. He
commented on the bills he would be sponsoring regarding school counselors and mental health.
Councilmember Holden questioned if the State would be addressing e -cigarettes and tobacco
use.
Senator Isaacson stated he would have aggressive tobacco legislation coming forward. He
thanked his cities for working to address this issue at a local level. He commented he would work
to ban flavored vaping products in Minnesota. In addition, he wanted to have all tobacco products
sold only at tobacco shops or bars. He discussed the amount of money that was spent on a yearly
basis to address tobacco related illnesses in the State of Minnesota.
Mayor Grant questioned what would occur around transportation in the upcoming legislative
session.
Senator Isaacson reported he would be working towards a pretty significant increase in transit for
this area. He stated there were several Fortune 500 companies within 10 miles of this location and
all were asking for more transit options. He commented further on how it would be difficult to
bring both sides of the political spectrum together to accomplish much transportation -wise.
ARDEN HILLS CITY COUNCIL — SEPTEMBER 23, 2019 6
Councilmember McClung asked if there would be a way to bring both sides together for the
benefit of the residents.
Senator Isaacson commented on the positive things that occurred with the budget in 2019. He
indicated there would continue to be a struggle to bring both sides together but he anticipated this
would happen for issues such as insulin.
Councilmember Holden requested further information regarding long-term care.
Senator Isaacson stated he serves on the Health Committee and understood this was a crisis in
the State, for both the elderly and those living with disabilities. He explained some nursing homes
or homes for those living with disabilities were understaffed. He indicated he has been pushing for
rate increases.
Mayor Grant questioned what the State would be discussing surrounding education in 2020.
Senator Isaacson commented the Education Policy Committee was eliminated. In addition, the
size of the Finance Committee was reduced. He discussed how this shifted representation and the
bills that were being heard. He believed there would not be cuts when it comes to education.
Councilmember Scott asked why the State of Minnesota was so delayed in approving the Real
ID.
Senator Isaacson explained this was a complicated issue and legislators were afraid of immigrant
licenses.
Councilmember McClung inquired if the State of Minnesota would be discussing marijuana in
the coming legislative session.
Senator Isaacson indicated he did not believe this would be coming forward for approval in
2020. He stated if this were to come forward, he would want to see it properly taxed to ensure
funding was being set aside for recovery and mental health issues.
Councilmember Holden thanked Senator Isaacson for assistance with the recent bonding issue.
Mayor Grant thanked Senator Isaacson for his update and for his representation of the City of
Arden Hills. He presented Senator Isaacson with a Certificate of Appreciation for his efforts. A
round of applause was offered by all in attendance.
8. PULLED CONSENT ITEMS
B. Motion to Approve Public Notification Process for Planning Land Use
Application Policy
ARDEN HILLS CITY COUNCIL — SEPTEMBER 23, 2019 7
Councilmember Holmes stated part of this policy was for neighborhood meetings, along with
how the City Council and Planning Commission would address Land Use Applications. She
reviewed the proposed notification limits and stated she would like all requests to be 1,000 feet.
Community Development Manager/City Planner Mrosla explained the 350 to 500 feet
notification radius for neighborhood meetings was being proposed to allow staff to gain input
from the people who were being directly impacted. He stated if the Council wanted to discuss this
matter further it could be brought back to a future worksession meeting.
Councilmember Holmes restated that she would like to see the notification radius for all City
meetings and neighborhood meetings be 1,000 feet.
Councilmember McClung supported this recommendation. He commented he could support a
500 -foot notification for Land Use Applications that do not require a Public Hearing.
Councilmember Scott asked that all Councilmembers be invited to neighborhood meetings in the
future.
Mayor Grant stated he supported meeting notifications still being sent via US Mail.
MOTION: Councilmember McClung moved and Councilmember Holmes seconded a
motion to approve the revised Land Use Application Public Notification
Policy to include neighborhood meetings, with the following amendments to
Page 2 under Planning Commission and City Council Land Use Application
public notification procedures under Item 1 chan2in2 350 to 500 feet and for
Items 2 and 3 chan2in2 the distance to 1,000 feet. The motion carried (5-0).
9. PUBLIC HEARINGS
A. Quarterly Special Assessments for Delinquent Utilities
Finance Director Bauman stated water customers whose accounts are 90 days past due were
informed that the City intends to certify delinquent charges to Ramsey County to be collected with
property taxes. These customers have the right to a hearing in front of the City Council to discuss
this matter prior to certification.
Mayor Grant opened the public hearing at 8:24 p.m.
With no one coming forward to speak, Mayor Grant closed the public hearing at 8:25 p.m.
B. Accelerated Abatement of Nuisance Property at 1870 Glenpaul Avenue
Community Development Manager/City Planner Mrosla stated due to a complaint, staff
inspected 1870 Glenpaul Avenue on August 15, 2019. Staff noted excessive vegetation growth
and the accumulation of tree branches and debris. At that time staff determined the property was
in violation of the following subsections of City Code Section 602.02 Public Nuisance Affecting
Health:
ARDEN HILLS CITY COUNCIL — SEPTEMBER 23, 2019
8
• Subd. 6. All noxious weeds and other growths of vegetation upon public or
private property in excess of eight (8) inches.
• Subd. 9. Accumulation of manure, tree branches, cut trees, grass clippings,
bottles, rubbish, trash, refuse, junk and other abandoned materials, metals
including aluminum or tin cans, or lumber
Community Development Manager/City Planner Mrosla reviewed the actions that have been
taken by staff and requested the Council hold a Public Hearing regarding the matter.
Councilmember Holden asked if this was a rental property.
Community Development Manager/City Planner Mrosla explained this property appeared to
be vacant and staff was working to locate the property owner.
Mayor Grant opened the public hearing at 8:28 p.m.
With no one coming forward to speak, Mayor Grant closed the public hearing at 8:29 p.m.
C. Amendment of Chapter 12, Sign Code, Sections 1201, 1230 and 1240 of the
Arden Hills City Code — Planning Case 19-008
Community Development Manager/City Planner Mrosla stated Expedite The Diehl has
submitted an application for a Sign Code Text Amendment on behalf of McDonalds. The
Applicant is requesting a Sign Code Text Amendment that would allow for dynamic display menu
board signs at drive-through facilities.
Community Development Manager/City Planner Mrosla reported over the last few years
drive-through facilities have moved away from the traditional changeable copy drive-through
menu boards to dynamic displays. Dynamic display signs are becoming the preferred method of
internal and exterior menu boards. All of the existing drive-through menu boards in the
community consist of changeable paper copies and are backlit by traditional bulbs. In the past
staff has utilized free standing sign requirements or designated the signs as incidental signs. An
incidental sign is any sign that is generally not understandable or readable from the property other
than where the sign is located, such as from an adjacent property or a public street. Upon review,
the majority of existing drive-through menu board signs were approved as incidental signs and
were not evaluated as they were located out of view. The proposed amendment would require
staff to review menu boards.
Mayor Grant opened the public hearing at 8:34 p.m.
Tracy Diehl, Expedite The Diehl, thanked staff for their assistance with the proposed Sign Code
Amendment.
Councilmember Holmes commented the original plan was to have the signs change twice a day,
but noted this was increased to five times a day. She asked if this number should be eliminated
altogether.
ARDEN HILLS CITY COUNCIL — SEPTEMBER 23, 2019 9
Ms. Diehl recommended the limit remain at five times per day as this could open the City up to
dynamic display signs that were fully animated elsewhere in the city.
Mayor Grant closed the public hearing at 8:38 p.m.
10. NEW BUSINESS
A. Resolution 2019-027 Adopting and Confirming Quarterly Special Assessments
for Delinquent Utilities
Finance Director Bauman stated delinquent utility amounts are certified to Ramsey County
quarterly. A list of utility accounts with a delinquent balance was compiled and notices were
mailed. The City will request that Ramsey County levy the delinquent balances against the
respective properties.
MOTION: Councilmember McClung moved and Councilmember Holmes seconded a
motion to adopt Resolution #2019-027 — Adopting and Confirming Quarterly
Special Assessments for Delinquent Utilities. The motion carried (5-
B. Resolution 2019-028 Approving and Accelerated Abatement of Nuisance
Property at 1870 Glenpaul Avenue
Community Development Manager/City Planner Mrosla stated due to a complaint, staff
inspected 1870 Glenpaul Avenue on August 15, 2019. Staff noted excessive vegetation growth,
garbage, and the accumulation of tree branches, and determined the property was in violation of
the following subsections of City Code Section 602.02 Public Nuisance Affecting Health:
• Subd. 6. All noxious weeds and other growths of vegetation upon public or
private property in excess of eight (8) inches.
• Subd. 9. Accumulation of manure, tree branches, cut trees, grass clippings,
bottles, rubbish, trash, refuse, junk and other abandoned materials, metals
including aluminum or tin cans, or lumber
Community Development Manager/City Planner Mrosla indicated following the initial
inspection, staff sent a letter to the property owner requesting they correct the issues by August 22,
2019. A follow-up inspection on August 22, 2019 revealed the violations had not been corrected.
Staff reported in accordance with the City's accelerated abatement procedures in Section 602.07
of the City Code, a letter was mailed to the property owner on August 22, 2018. Based on the
accelerated abatement procedures, the property owner was given until August 30th to abate the
nuisance. A follow-up inspection on September 4th showed that no action has been taken.
Community Development Manager/City Planner Mrosla stated due to the reoccurring nature
of these types of violations, staff is requesting the City Council issue an order for abatement of the
property and to continue the abatement order for a two-year period. The two-year period would
expire on September 23rd, 2021. The property owner has seven days from the Council's order to
complete the work before the City can have the work completed.
ARDEN HILLS CITY COUNCIL — SEPTEMBER 23, 2019
10
MOTION: Councilmember Holmes moved and Councilmember McClung seconded a
motion to adopt Resolution #2019-028 ordering accelerated nuisance
abatement at 1870 Glenpaul Avenue for excessive vegetation growth and
debris not in compliance with City reiulations. The motion carried (5-0).
C. Ordinance 2019-007 Amending Chapter 12, Sign Code, Sections 1210, 1230
and 1240 of the Arden Hills City Code and Authorize Publication of
Summary Ordinance
Community Development Manager/City Planner Mrosla stated Expedite The Diehl has
submitted an application for a sign code text amendment on behalf of McDonalds. The Applicant
is requesting a sign code text amendment that would allow for dynamic display menu board signs
at drive-through facilities. Over the last few years drive through facilities have move away from
the traditional changeable copy drive-through menu boards to dynamic displays. Dynamic display
signs are becoming the preferred method of internal and exterior menu boards. All of the existing
drive-through menu boards in the community consist of changeable paper copies and are backlit
by traditional bulbs. In the past staff has utilized free standing sign requirements or designated the
signs as incidental sign. An incidental sign is any sign that is generally not understandable or
readable from property other than where the sign is located, such as from adjacent property or a
public street. Upon review the majority of existing drive-through menu board signs were
approved as incidental signs and were not evaluated as they were located out of view. Staff
commented further on the request and reported the Planning Commission recommended approval
of the City Code Amendment.
MOTION: Councilmember McClung moved and Councilmember Holden seconded a
motion to recommend approval of Planning Case 19-008 for proposed
amendments to Chapter 12 — Si2n Code, adding a definition for Menu Board
Signs, and excluding dynamic displays menu boards from prohibit signs, and
adding Section 1240.04 Menu Board Signs requirements, as presented in the
September 4, 2019 Report to the Planning Commission, authorizing staff to
publish the Ordinance summary.
Councilmember Holmes asked if dynamic display menu board signs would be allowed at gas
stations.
Community Development Manager/City Planner Mrosla stated this would not be allowed. He
reported this Ordinance would mainly affect fast-food restaurants or coffee shops in Arden Hills.
The motion carried (5-0).
D. Set Preliminary Levy and Establish Truth -In -Taxation Public Hearing Date
for Proposed Taxes Payable in 2020 — Resolution 2019-029 — Preliminary Levy
— Resolution 2019-030 — TNT Publication Hearing Date
Finance Director Bauman stated State law requires that cities certify their proposed property tax
levies to the county auditor by September 30. The proposed tax levy that is given preliminary
approval may be lowered but cannot be increased. Therefore, it is important that the proposed tax
ARDEN HILLS CITY COUNCIL — SEPTEMBER 23, 2019 11
levy provides adequate revenues to finance the 2020 Budget. The City Council needs to decide
the maximum levy that it is willing to approve and then adopt the attached resolution. The final
levy will be set in December 2019.
Finance Director Bauman reported a budget workshop was held with the Council on August 19,
2019. Information provided at that workshop is attached. Staff was not directed to make any
changes to the proposed 2020 General Fund Budget at this time. There will be another budget
workshop in either October or November, prior to the final levy and budget adoption meeting in
December. She reviewed the proposed tax levy in comparison to other communities in Ramsey
County and noted Arden Hills was on the low end. Staff discussed how the proposed levy would
impact the median value homeowner and recommended approval.
Councilmember Holden questioned why the police contract with the Sheriff's Office and the
Fire Department's contract were slated to increase by so much.
Finance Director Bauman explained the police contract would be increasing by 7.7% due to the
addition of another investigator along with body worn cameras and an increase in the County
garage rate. She stated the fire contract was expected to increase by 8.2% due to an increase in
evening/weekend shifts in preparation of staffing a third station, along with an increase in
compensation and training costs.
Councilmember McClung reported the Fire Chief had also written into the budget proper
maintenance funds for fire equipment. In addition, he noted fire calls were going up by 5% each
year, which increased expenses. He noted the staffing model for the fire department was being
increased on evenings and weekends in preparation of manning a third fire station.
Mayor Grant explained the City of Arden Hills has always had a strong commitment to its
police, fire and public safety. He requested further comment on the City's tax rate.
Finance Director Bauman discussed the City's tax rate in further detail with the Council.
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to adopt Resolution #2019-029 setting the Preliminary Levy at 5% for
Taxes Payable in 2020. The motion carried (5-0).
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to adopt Resolution #2019-030 adopting Truth In Taxation Public
Hearing Date for Proposed Taxes Payable in 2020 as Monday, December 9,
2019. The motion carried (5-0).
11. UNFINISHED BUSINESS
None.
12. COUNCIL COMMENTS
ARDEN HILLS CITY COUNCIL — SEPTEMBER 23, 2019 12
Councilmember Scott stated on Saturday, September 14 he attended a family day at the 407th
Community Affairs Battalion in Arden Hills. He reported 200 soldiers and their families gathered
for this event.
Councilmember Scott reported on Friday, September 20 more than 800 soldiers from the 34th
Expeditionary Combat Aviation Brigade in St. Paul, the 147th Helicopter Assault Battalion in St.
Paul and the 834th Aviation Support Battalion in Arden Hills had a large deployment ceremony.
He noted 89% of the soldiers in these battalions were being deployed oversees.
Councilmember McClung commented the first week in October was fire prevention week. He
noted the Lake Johanna Fire Department would be holding an Open House at Fire Station 3 on
Saturday, October 5 from 11:00 a.m. to 2:00 p.m.
Councilmember Holmes stated she was concerned with the fact the Council was only holding
one meeting a month. She believed this agenda was overloaded. She supported the Council
holding two meetings a month.
Councilmember Holmes indicated she was dismayed by the Parks and Recreation numbers as
fees were not covering expenses. She reported the Council had to further address this matter.
Councilmember Holden asked why the City was charged for two speed limit signs in association
with the Highway 10 project.
Interim Public Works Director/City Engineer Blomstrom reported these signs were installed
along the frontage road.
Councilmember Holden questioned if the tennis courts could be crack sealed yet this year.
Interim Public Works Director/City Engineer Blomstrom stated he had been discussing this
project with the Public Works Superintendent to have this work programmed into his rotation.
Councilmember Holden indicated she did not want the City to be spending more money on a
lawsuit and perhaps the Council should consider suspending Public Comment altogether.
Mayor Grant stated he did not want to see one resident ruin Public Comment for all residents in
Arden Hills.
Mayor Grant commented he did a ride along with the Ramsey County Sheriff's Office last week.
Mayor Grant encouraged residents to contact City Councilmembers or himself with any
comments or concerns regarding an item in litigation. He reported the Council was not able to
make a comment regarding these matters but were always willing to listen.
Mayor Grant commented the October 14 Council meeting may be canceled given the fact only
three Councilmembers could be in attendance and there were no matters for the Council to
address except claims and payroll.
ARDEN HILLS CITY COUNCIL — SEPTEMBER 23, 2019
ADJOURN
13
MOTION: Councilmember Holden moved and Councilmember McClung seconded a
motion to adiourn. The motion carried unanimously (5-0).
Mayor Grant adjourned the Regular City Council Meeting at 9:19 p.m.
Julie Hanson
City Clerk
David Grant
Mayor
-AEN HILLS
MEMORANDUM
DATE: October 14, 2019
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Gayle Bauman, Finance Director
Pang Silseth, Accounting Analyst
SUBJECT:
Budgeted Amount: Actual Amount:
N/A N/A
Council Should Consider
A. Approve Claims and Payroll
or
B. Reject Claims and Payroll
CONSENT ITEM 6A
Funding Source:
N/A
Background
Payroll is processed biweekly and accounts payable is processed weekly.
Budget Impact
NA
Attachments
2019 Payroll #20...................................................................... $ 101,539.95
Total Payroll $101,539.95
Paid Claims ---09/14/2019 through 10/04/2019
(Check Nos. 48765-48820 and ACH Checks) .................................... $ 466,293.27
Total Accounts Payable $466,293.27
Total Claims $567,833.22
CITY OF ARDEN HILLS
PAYROLL # 20
CHECKS DATED:
Biweekly:
10/04/19
09/14/19 - 09/27/19
EMPLOYEE DEDUCTIONS I
AMT. I
CITY BENEFIT
Payment Method
FIT 1
6,292.361
FSA Dependent Care Reimb.
EFT
SIT 1
3,014.401
UNUM
EFT
FICA Oasdi 1
4,250.661
4,250.66
EFT
FICA Medicare 1
994.111
994.11
EFT
TOTAL TAXES 1
14,551.531
5,244.77
Health Premium
1,620.16 17,831.28
Dental Premium
168.81 618.54
FSA Health Care Reimb.
0.00
FSA Dependent Care Reimb.
208.33
TOTAL FLEXIBLE SPENDING 1
1,997.301 18,449.82
HSA Health Saving
368.33 1,578.13
Health Care Savings Plan -Retirement
0.00
Health Care Savings Plan -2%
356.79
Health Care Savings Plan -4%
396.54
TOTAL HEALTH SAVINGS
1,121.66 1,578.13
PERA
4,070.39 4,696.63
ICMA
2,429.27 378.42
Central Pension Fund -Union
568.32
MN State Retirement System
504.56
TOTAL RETIREMENT
I 7,572,54F 5,075.05
IUOE 49 Dues Union
140.00
LTD/STD Insurance
1,153.18
PERA Life Insurance
32.00
Life/Addl/Dep Life
76.55 103.20
Life/Addl
25.20
UNUM
1 19.51
AFLAC
1 53.18
TOTAL VOLUNTARY
1 1,499.621 103.20
Total Employee Deductions
26,742.65
Net Payroll
0.00
Direct Deposit
44,346.33
Gross Payroll Tie -Out
71,088.98
Plus City Paid Benefit
30,450.97
TOTAL PAYROLL COST
101,539.95
FICA TIE -OUT
Gross Payroll
71,088.98
Less Total FSA
1,997.30
Less Total HAS
1,121.66
Less Voluntary Ins
78.38
Plus ICMA Employer
378.42
Net P/R Subject to FICA
68,270.06
FICA Oasdi @ 6.20%
4,250.66
FICA Medicare @ 1.45%
994.11
VP Check*
A/P Check*
VP Check*
A/P Check*
EFT
EFT
EFT
EFT
EFT
A/P Check*
EFT
A/P Check*
A/P Check*
A/P Check*
A/P Check*
A/P Check*
EFT
EFT
Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax
Deposit Service. Transfers are typically made up to two days after the payroll date.
* A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report.
Checks may be paid this week or the following week.
Accounts Payable
Checks by Date - Detail by Check Date
User: pang.silseth
Printed: 10/9/2019 4:25 PM ---ARDEN HIILLS
Check No
Vendor No
Invoice No
Vendor Name Check Date
Description Reference
Check Amount
ACH
0192
Grainger, Inc 09/20/2019
9285754413
Supplies
308.88
Total for this ACH Check for Vendor 0192:
308.88
ACH
0230
MTI Distributing Co. Inc. 09/20/2019
1233545-00
Mower Blades
116.46
Total for this ACH Check for Vendor 0230:
116.46
ACH
0243
Metropolitan Council -Waste Water 09/20/2019
0001100327
October 2019 Wastewater
63,477.00
Total for this ACH Check for Vendor 0243:
63,477.00
ACH
0382
ICMA Retirement Trust - 106944 09/20/2019
PR 19
PR Batch 00200.09.2019 ICMA Employer Perce PR Batch 00200.09.2019 ICN
378.42
PR 19
PR Batch 00200.09.2019 ICMA Employee Percc PR Batch 00200.09.2019 ICN
327.96
Total for this ACH Check for Vendor 0382:
706.38
ACH
0387
ICMA Retirement Trust- #302482 09/20/2019
PR 19
PR Batch 00200.09.2019 ICMA Employee Dedu PR Batch 00200.09.2019 ICN
1,853.54
PR 19
PR Batch 00200.09.2019 ICMA Employee Percc PR Batch 00200.09.2019 ICN
300.84
Total for this ACH Check for Vendor 0387:
2,154.38
ACH
0549
Able Hose & Rubber LLC Inc. 09/20/2019
216139-001
Supplies
416.98
Total for this ACH Check for Vendor 0549:
416.98
ACH
0750
Verizon Wireless 09/20/2019
9837841662
Service 9/11-10/10
1,836.92
Total for this ACH Check for Vendor 0750:
1,836.92
ACH
0772
ESS Brothers & Sons, Inc. 09/20/2019
ZZ7415
Curb Box and Lid
2,972.00
Total for this ACH Check for Vendor 0772:
2,972.00
ACH
0922
North Suburban Access Corporation 09/20/2019
2019-152
August 2019 Services
447.20
Total for this ACH Check for Vendor 0922:
447.20
ACH
1125
Bolton & Menk, Inc. 09/20/2019
0228373
Monument Sign
1,883.50
0236064
Planning Services June 2019 PC 19-006
47.50
0236064
Planning Services June 2019
5,840.00
0236064
Planning Services June 2019 PC 19-002
874.50
AP Checks by Date - Detail by Check Date (10/9/2019 4:25 PM)
Page 1
Check No
Vendor No
Vendor Name
Check Date
Check Amount
Invoice No
Description
Reference
Total for this ACH Check for Vendor 1125:
8,645.50
ACH
1408
Supply Solutions LLC
09/20/2019
24453
CH Supplies
149.58
Total for this ACH Check for Vendor 1408:
149.58
ACH
2479
Game Time
09/20/2019
PJI-0121999
Playground Equipment
182.80
Total for this ACH Check for Vendor 2479:
182.80
ACH
5665
Metering & Technology Solution
Inc. 09/20/2019
15175
Meters
989.82
Total for this ACH Check for Vendor 5665:
989.82
ACH
7025
On Site Companies -OSSTC Inc.
09/20/2019
0000815430
Restrooms 9/7-10/4
577.00
Total for this ACH Check for Vendor 7025:
577.00
ACH
7084
OmniSite
09/20/2019
67198
OmniAdvantage Annual Plan
2,640.00
Total for this ACH Check for Vendor 7084:
2,640.00
ACH
8032
Pace Analytical Field Svc Inc.
09/20/2019
1219-2279
Drinking Water Survey August 2019
654.25
Total for this ACH Check for Vendor 8032:
654.25
ACH
CANON
Canon Financial Services Inc.
09/20/2019
20509569
Copier October 2019
1,215.08
20509569
Copier October 2019
214.42
Total for this ACH Check for Vendor CANON:
1,429.50
ACH
GRANTD
David Grant
09/20/2019
09112019
Expense Reimbursement 8/23/19
14.00
Total
for this ACH Check for Vendor GRANTD:
14.00
48765
10338
AAA Striping Service Co
09/20/2019
106591
Street Striping
1,730.40
Total for Check Number 48765:
1,730.40
48766
4050
Advanced Engineering and Enivornmental 109/20/2019
64873
Water System Model 8/2-8/30
4,188.00
Total for Check Number 48766:
4,188.00
48767
6983
Association Mainteance, LLC
09/20/2019
26196
Abatement Mowing 7/2
157.00
Total for Check Number 48767:
157.00
48768
0131
Beisswenger's How -To Store
09/20/2019
223492
Supplies
16.49
223686
Supplies
47.32
224918
Supplies
27.18
AP Checks by Date - Detail by Check Date (10/9/2019 4:25 PM) Page 2
Check No
Vendor No
Vendor Name
Check Date
Check Amount
Invoice No
Description
Reference
Total for Check Number 48768:
90.99
48769
UB*00364
Christine Berry
09/20/2019
Refund Check 003187-000, 3272 New Brighton
18.63
Total for Check Number 48769:
18.63
48770
UB*00363
Brian Burgeson
09/20/2019
Refund Check 001286-000, 3759 New Brighton
89.00
Total for Check Number 48770:
89.00
48771
1032
Commercial Asphalt Co. Inc.
09/20/2019
190915
Asphalt Purchase 9/9-9/13
33,160.14
Total for Check Number 48771:
33,160.14
48772
1081
Copperhead Innovations LLC
09/20/2019
11879
Locate Kit
1,485.34
11879
Locate Kit
1,485.33
11879
Locate Kit
1,485.33
Total for Check Number 48772:
4,456.00
48773
0841
Ehlers & Associates, Inc.
09/20/2019
81334
TCAAP August 2019
3,277.50
Total for Check Number 48773:
3,277.50
48774
1193
Further Inc.
09/20/2019
1401209
September 2019 Participant Fees
55.65
Total for Check Number 48774:
55.65
48775
IDAI
Ideal Advertising, Inc
09/20/2019
48048
Adult Softball Championship Shirt
25.00
Total for Check Number 48775:
25.00
48776
1055
Kodiak Power Systems Inc.
09/20/2019
KPS0421
Lift Station Generator Door Latch
411.23
Total for Check Number 48776:
411.23
48777
UB*00366
Luke & Renee Kuhl
09/20/2019
Refund Check 007839-000, 1486 Dawn Circle
36.20
Total for Check Number 48777:
36.20
48778
5443
Metro Products, Inc.
09/20/2019
146137
Supplies
424.03
Total for Check Number 48778:
424.03
48779
10271
MN PEIP
09/20/2019
880837
October 2019 Insurance
9,431.72
Total for Check Number 48779:
9,431.72
48780
0600
NCPERS Group Life Ins
09/20/2019
315800102019
October 2019 Insurance
64.00
AP Checks by Date - Detail by Check Date (10/9/2019 4:25 PM)
Page 3
Check No
Vendor No
Vendor Name
Check Date
Check Amount
Invoice No
Description
Reference
Total for Check Number 48780:
64.00
48781
10273
Regency Homes
09/20/2019
TCO 2017-01528
Escrow Refund TCO 2017-01528, 3140 Hamlin
10,000.00
Total for Check Number 48781:
10,000.00
48782
6748
Reliance Standard
09/20/2019
GL154938.1019
October 2019 Insurance
1,426.42
Total for Check Number 48782:
1,426.42
48783
6225
Sand Creek EAP LLC
09/20/2019
9409440-0919
Organization Development -Admin
470.34
9409440-919
Organization Development -PW
147.50
Total for Check Number 48783:
617.84
48784
0751
Short Elliott Hendrickson, Inc.
09/20/2019
373087
Interim PW Dir - August
546.00
373087
Interim PW Dir - August
2,184.00
373087
Interim PW Dir - August
546.00
373087
Interim PW Dir - August
2,184.00
373087
Interim PW Dir - August
327.60
373087
Interim PW Dir - August
546.00
373087
Interim PW Dir - August
1,310.40
373087
Interim PW Dir - August
1,092.00
373087
Interim PW Dir - August
2,184.00
Total for Check Number 48784:
10,920.00
48785
UB*00362
Judy Sondag
09/20/2019
Refund Check 000861-000, 1491 Royal Lane
161.47
Total for Check Number 48785:
161.47
48786
0336
T.A.Schifksy & Sons, Inc.
09/20/2019
65086
Asphalt Purchase 9/5
67.00
Total for Check Number 48786:
67.00
48787
6555
TKDA Inc.
09/20/2019
002019003770
TH 10 Watermain August 2019
856.84
Total for Check Number 48787:
856.84
48788
9755
Verizon Connect
09/20/2019
OSV000001862564
August 2019 Service
303.20
Total for Check Number 48788:
303.20
48789
UB*00365
Richard Wilson
09/20/2019
Refund Check 000560-000, 1276 Nursery Hill
l
241.44
Total for Check Number 48789:
241.44
Total for 9/20/2019:
169,928.35
ACH
0210
Kath Fuel Oil Service
09/27/2019
664587
Motor Oil
113.00
AP Checks by Date - Detail by Check Date (10/9/2019 4:25 PM) Page 4
Check No
Vendor No
Vendor Name
Check Date
Check Amount
Invoice No
Description
Reference
Total for this ACH Check for Vendor 0210:
113.00
ACH
0576
TimeSaver Off Site Secretarial Inc. 09/27/2019
M25041
PC Meeting 9/4
180.00
Total for this ACH Check for Vendor 0576:
180.00
ACH
0761
Electric Pump, Inc
09/27/2019
0066397 -IN
Liftstation 6 Control Panel
35,580.83
Total for this ACH Check for Vendor 0761:
35,580.83
ACH
1223
Adam's Pest Control, Inc.
09/27/2019
2830980
September 2019
71.59
Total for this ACH Check for Vendor 1223:
71.59
ACH
1785
EcoEnvelopes LLC
09/27/2019
09232019
October 2019 UB Postage
300.00
09232019
October 2019 UB Postage
300.00
09232019
October 2019 UB Postage
300.00
Total for this ACH Check for Vendor 1785:
900.00
ACH
8870
Chet's Shoes Inc.
09/27/2019
42533
PW Boots
350.00
Total for this ACH Check for Vendor 8870:
350.00
ACH
MNLI
Minnesota Native Landscapes, Inc 09/27/2019
21303
Weed Control 8/9/19
220.00
Total for this ACH Check for Vendor MNLI:
220.00
48790
0131
Beisswenger's How -To Store
09/27/2019
225761
Supplies
11.28
225878
Supplies
4.29
Total for Check Number 48790:
15.57
48791
1033
Comcast
09/27/2019
44271.1019
Service 9/21-10/20
6.30
Total for Check Number 48791:
6.30
48792
DMLP
Dell Marketing, L.P.
09/27/2019
10340075679
Computer AH907
841.79
Total for Check Number 48792:
841.79
48793
0176
Frattallone's Hardware, Inc.
09/27/2019
085288/A
Supplies
1.96
Total for Check Number 48793:
1.96
48794
5443
Metro Products, Inc.
09/27/2019
146302
Supplies
85.26
Total for Check Number 48794:
85.26
48795
0155
Office of MN IT Services
09/27/2019
W19080586
August 2019 Phone
736.37
AP Checks by Date - Detail by Check Date (10/9/2019 4:25 PM) Page 5
Check No
Vendor No
Invoice No
Vendor Name
Description
Check Date
Reference
Check Amount
Total for Check Number 48795:
736.37
48796
0811
Ramsey County
09/27/2019
EMCOM-007908
911 Dispatch August 2019
3,552.56
EMCOM-007925
CAD Services August 2019
728.15
EMCOM-007937
Fleet Support August 2019
24.96
FLEET-000501
Fuel August 2019
3,030.72
FLEET-000505
Service & Parts August 2019
741.06
FLEET-000505
Service & Parts August 2019
1,804.00
PUBW-018142
Old Snelling Mowing 8/1
143.89
Total for Check Number 48796:
10,025.34
48797
10256
Ruffridge Johnson Equipment Company, In
09/27/2019
RA00616
Asphalt Paver
3,000.00
Total for Check Number 48797:
3,000.00
48798
1054
SHI International Corp.
09/27/2019
B10552829
MS Office
268.00
Total for Check Number 48798:
268.00
48799
1300
UniFirst Corporation
09/27/2019
090 0508168
Mat Service September 2019
126.53
Total for Check Number 48799:
126.53
48800
10339
Weidner's Mechanical
09/27/2019
2019-00834
Hydrant Deposit Refund
1,902.23
Total for Check Number 48800:
1,902.23
48801
0447
I.U.O.E Local 49 Benefit Fund-Insurance
09/27/2019
09242019
Sept & Oct 2019 Insurance
2,480.00
Total for Check Number 48801:
2,480.00
48802
10216
Northwest Asphalt, Inc
09/27/2019
R-010111-000 P9
2018 PMP-Payment 9
109,536.34
Total for Check Number 48802:
109,536.34
48803
10211
Sunram Construction Inc.
09/27/2019
011454-000 P5
Johann Marsh Park Improvements Payment #5
5,668.76
Total for Check Number 48803:
5,668.76
48804
6368
Veit & Company, Inc.
09/27/2019
PW2018-0102 P3
Old Snelling Bridge Payment #3
29,040.14
PW2018-0102 P3
Old Snelling Bridge Payment #3
-1,452.01
Total for Check Number 48804:
27,588.13
Total for 9/27/2019:
199,698.00
ACH
ACH001
US Bank
09/30/2019
BAUMG92019
IMPARK00200180A
14.00
BAUMG92019
MINNESOTA GOVERNMENT FIN
210.00
BAUMG92019
AMZN MKTP US*MA9767W l0
564.60
AP Checks by Date - Detail by Check Date (10/9/2019 4:25 PM) Page 6
Check No
Vendor No
Vendor Name Check Date
Check Amount
Invoice No
Description Reference
BAUMG92019
MINNESOTA GOVERNMENT FIN
210.00
FRIDJ92019
AMAZON PRIME
13.95
FRIDJ92019
SQ *MINNESOTA FALL MAINTE
240.00
FRIDJ92019
IN *NITTI ROLLOFF SERVICE
409.00
HANSJ92019
TWIN CITIES NORTH CHAMBER
70.00
HANSJ92019
JIMMY JOHNS - 1532 - E
104.79
HANSJ92019
BRUEGGERS CATERING #3763
45.08
HANSJ92019
FESTIVAL FOODS 910
30.95
HANSJ92019
FACEBK *JAUS5NW6P2
17.82
HANSJ92019
DAVANNIS #10 ARDEN HILLS
92.33
KNOLS92019
DAVANNIS #10 ARDEN HILLS
24.65
MIKAT92019
APL*ITUNES.COM/BILL
0.99
MOONJ92019
MILLS FLEET FARM 3100
64.99
MOONJ92019
MILLS FLEET FARM 2400
89.99
MROSM92019
AMERICAN PLANNING A
95.00
MROSM92019
AMERICAN PLANNING A
95.00
MROSM92019
AMERICAN PLANNING
300.00
MROSM92019
URBAN LAND INSTITUTE
350.00
MROSM92019
AMERICAN PLANNING A
300.00
PERRD92019
HOLIDAY CAR WASH 0368
10.74
PERRD92019
JL MINNEAPOLIS
650.00
PERRD92019
HOLIDAY CAR WASH 0368
10.74
PERRD92019
HOLIDAY CAR WASH 0368
10.74
REBATE92019
US BANK REBATE
-227.80
SCHID92019
PAYPAL *ACMETOOLS
130.43
SCHID92019
AMZN MKTP US*QU32F89H3
23.79
SCHID92019
AMZNMKTPUS*M04DGIEY2
59.98
SCHID92019
AMZN MKTP US*M02AQ06HO
29.99
VAUGJ92019
USA FOOTBALL
44.26
WARDR92019
EB 2019 FALL MAHCO TR
80.00
WARDR92019
DEPARTMENT OF LABOR AND I
85.00
Total for this ACH Check for Vendor ACH001:
4,251.01
ACH
ACH002
Aflac 09/30/2019
390053
Insurance Premiums -Sept 2019
106.36
Total for this ACH Check for Vendor ACH002:
106.36
ACH
ACH003
Pitney Bowes Inc. 09/30/2019
8232019
Aug Postage Fees
19.99
8232019
Aug Postage - Park-Rec brochure
650.76
Total for this ACH Check for Vendor ACH003:
670.75
ACH
ACH005
Minnesota Revenue -Sales & Use Tax 09/30/2019
82019
Aug Sales/Use Tax
0.39
82019
Aug Sales/Use Tax
26.61
Total for this ACH Check for Vendor ACH005:
27.00
Total for 9/30/2019:
5,055.12
ACH
0189
Gopher State One -Call, Inc. 10/04/2019
9090184
September 2019 Locates
132.30
9090184
September 2019 Locates
132.30
9090184
September 2019 Locates
132.30
Total for this ACH Check for Vendor 0189: 396.90
AP Checks by Date - Detail by Check Date (10/9/2019 4:25 PM) Page 7
Check No
Vendor No
Vendor Name Check Date
Check Amount
Invoice No
Description Reference
ACH
0192
Grainger, Inc 10/04/2019
9301267697
Supplies
67.74
Total for this ACH Check for Vendor 0192:
67.74
ACH
0285
Xcel Energy 10/04/2019
651630064
7/16/19-8/14/19
1,430.89
651630064
7/16/19-8/14/19
48.14
651630064
7/16/19-8/14/19
1,388.71
651630064
7/16/19-8/14/19
307.10
651630064
7/16/19-8/14/19
1,627.98
651630064
7/16/19-8/14/19
2,303.85
651630064
7/16/19-8/14/19
229.74
Total for this ACH Check for Vendor 0285:
7,336.41
ACH
0319
City of Roseville 10/04/2019
0226744
Adobe Acrobat License
72.00
Total for this ACH Check for Vendor 0319:
72.00
ACH
0323
Pro -Tec Design, Inc. 10/04/2019
92514
System Service
95.00
Total for this ACH Check for Vendor 0323:
95.00
ACH
0339
Ferguson Waterworks 2516 10/04/2019
0344564
Manhole Covers
417.34
Total for this ACH Check for Vendor 0339:
417.34
ACH
0382
ICMA Retirement Trust - 106944 10/04/2019
PR 20
PR Batch 00100.10.2019 ICMA Employee Percc PR Batch 00100.10.2019 ICN
327.96
PR 20
PR Batch 00100. 10.2019 ICMA Employer Perce PR Batch 00100.10.2019 ICN
378.42
Total for this ACH Check for Vendor 0382:
706.38
ACH
0387
ICMA Retirement Trust- #302482 10/04/2019
PR 20
PR Batch 00100.10.2019 ICMA Employee Dedu PR Batch 00100.10.2019 ICN
1,853.54
PR 20
PR Batch 00100.10.2019 ICMA Employee Percc PR Batch 00100.10.2019 ICN
247.77
Total for this ACH Check for Vendor 0387:
2,101.31
ACH
0453
Continental Research Corp. 10/04/2019
481487 -CRC -2
Headlamps
230.00
Total for this ACH Check for Vendor 0453:
230.00
ACH
0549
Able Hose & Rubber LLC Inc. 10/04/2019
216344-001
Supplies
5.52
Total for this ACH Check for Vendor 0549:
5.52
ACH
0706
Certified Laboratories Inc. 10/04/2019
3696717
Supplies
791.34
3698788
Supplies
423.77
Total for this ACH Check for Vendor 0706:
1,215.11
ACH
10291
Mike Mrosla 10/04/2019
09302019
Mileage Reimbursement 9/25-9/27
173.42
AP Checks by Date - Detail by Check Date (10/9/2019 4:25 PM)
Page 8
Check No
Vendor No
Vendor Name
Check Date
Check Amount
Invoice No
Description
Reference
Total for this ACH Check for Vendor 10291:
173.42
ACH
10342
Mitchell Gebauer
10/04/2019
10022019
Mileage Reimbursement 9/23-9/26
301.60
Total for this ACH Check for Vendor 10342:
301.60
ACH
10343
Tim Beebe
10/04/2019
10022019
Mileage Reimbursementt 9/23-9/26
389.76
Total for this ACH Check for Vendor 10343:
389.76
ACH
10344
Joe Hartmann
10/04/2019
09302019
Mileage Reimbursement 9/25-9/27
173.42
Total for this ACH Check for Vendor 10344:
173.42
ACH
1115
WSB & Associates, Inc.
10/04/2019
R-011454-000-13
Johnanna Marsh August 2019
710.00
R-013559-000-8
2019 GIS August 2019
1,829.00
R-013782-000-5
General Services August 2019
498.00
R-013785-000-5
TCAAP August 2019
5,146.00
R-014152-000-4
Tennis Court Improvement August 2019
2,842.50
R-014421-000-1
2019 GIS (DataLink) August 2019
3,600.00
Total for this ACH Check for Vendor 1115:
14,625.50
ACH
1252
Campbell Knutson - Attorneys at Law 10/04/2019
3231G-0819
August Legal Services PC 19-002
333.20
3231G-0819
August Legal Services
1,790.70
3231G-0819
August Legal Services
5,925.30
3231G-0819
August Legal Services
918.50
Total for this ACH Check for Vendor 1252:
8,967.70
ACH
2479
Game Time
10/04/2019
PJI-0123169
Playground Equipment
335.80
Total for this ACH Check for Vendor 2479:
335.80
ACH
5173
Badger Meter, Inc.
10/04/2019
80039098
Q4 20196 Gateway Fees
216.00
Total for this ACH Check for Vendor 5173:
216.00
ACH
5493
Jolene Trauba
10/04/2019
09272019
Mileage Reimbursement 9/6-9/27
41.70
Total for this ACH Check for Vendor 5493:
41.70
ACH
5596
Jamar Company
10/04/2019
546260
Marking Paint
66.00
546260
Marking Paint
27.50
Total for this ACH Check for Vendor 5596:
93.50
ACH
6060
Batteries Plus
10/04/2019
P19103973
Speed Sign Battery
202.95
Total for this ACH Check for Vendor 6060:
202.95
ACH
7025
On Site Companies -OSSTC Inc. 10/04/2019
AP Checks by
Date - Detail by Check
Date (10/9/2019 4:25 PM)
Page 9
Check No
Vendor No
Vendor Name
Check Date
Check Amount
Invoice No
Description
Reference
0000823153
Restrooms
35.00
Total for this ACH Check for Vendor 7025:
35.00
ACH
ALPI
Allegra Print & Imaging Inc.
10/04/2019
158882
September Newsletter
1,736.12
Total for this ACH Check for Vendor ALPI:
1,736.12
ACH
FPTC
Flexible Pipe Tool Company Inc.
10/04/2019
24205
Vac Truck Part
521.65
Total for this ACH Check for Vendor FPTC:
521.65
ACH
TOII
Tokle Inspections, Inc
10/04/2019
10022019
Electrical Inspection September 2019
2,217.20
Total for this ACH Check for Vendor TOII:
2,217.20
48805
10338
AAA Striping Service Co
10/04/2019
106633
2019 Striping
1,596.00
Total for Check Number 48805:
1,596.00
48806
2597
AARP
10/04/2019
09242019
Driver Safety Class 9-24
170.00
Total for Check Number 48806:
170.00
48807
ACCU
Accurate Press, Inc.
10/04/2019
67286
Door Hanger
132.50
67286
Door Hanger
132.50
Total for Check Number 48807:
265.00
48808
ADVS
Advantage Signs & Graphics, Inc
10/04/2019
00039942
Park Signs
55.00
Total for Check Number 48808:
55.00
48809
0131
Beisswenger's How-To Store
10/04/2019
229152
Supplies
30.26
Total for Check Number 48809:
30.26
48810
CPF1
Central Pension Fund
10/04/2019
184503.0919
September 2019 Pension
1,113.60
Total for Check Number 48810:
1,113.60
48811
4999
Hirshfield's Paint Mfg., Inc.
10/04/2019
0002783-IN
Field Striping
1,512.50
Total for Check Number 48811:
1,512.50
48812
10218
HR Green Inc.
10/04/2019
129475
Utility Monitoring-August 2019
2,912.03
129475
Utility Monitoring-August 2019
2,912.02
129487
Hamline Crosswalk-August 2019
2,021.25
129497
SWPPP-August 2019
3,507.50
Total for Check Number 48812: 11,352.80
AP Checks by Date - Detail by Check Date (10/9/2019 4:25 PM) Page 10
Check No
Vendor No
Vendor Name
Check Date
Check Amount
Invoice No
Description
Reference
48813
0447
LU.O.E Local 49 Benefit Fund -Insurance
10/04/2019
111913P3
November 2019 Insurance
9,920.00
1119N134
November 2019 Insurance
1,402.00
Total for Check Number 48813:
11,322.00
48814
8081
Kimley-Horn and Associates, Inc
10/04/2019
14571674
TCAAP August 2019
2,322.63
Total for Check Number 48814:
2,322.63
48815
10340
Long & Son Carpet Cleaning, Inc
10/04/2019
19-332
Carpet/Floor Cleaning
2,832.00
Total for Check Number 48815:
2,832.00
48816
10331
PageFreezer Software, Inc
10/04/2019
INV -6155
Service 7/1/19-6/30/20
3,838.00
Total for Check Number 48816:
3,838.00
48817
1074
Precision Landscape & Tree Inc.
10/04/2019
80705
Tree Removal Parks 9-24
2,170.00
80706
Tree Removal/Pruning 9-24
1,950.00
Total for Check Number 48817:
4,120.00
48818
3100
Provident Life and Accident Ins Co
10/04/2019
E0471136.0919
September 2019 Insurance
39.02
Total for Check Number 48818:
39.02
48819
0282
Republic Services Inc. #899
10/04/2019
0899-003439423
Recycling September 2019
8,242.96
Total for Check Number 48819:
8,242.96
48820
10341
SUSA
10/04/2019
10032019
2019 Membership
62.50
10032019
2019 Membership
62.50
Total for Check Number 48820: 125.00
Total for 10/4/2019: 91,611.80
Report Total (1 11 checks): 466,293.27
AP Checks by Date - Detail by Check Date (10/9/2019 4:25 PM) Page 11
CONSENT ITEM — 6B
,-ARZEN HILLS
MEMORANDUM
DATE: October 14, 2019
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Julie Hanson, City Clerk
SUBJECT: City of Arden Hills Official Newspaper of Record
Budgeted Amount: Actual Amount: Funding Source:
$4,250 $1,287 (to date) All Funds
Council Should Consider
Approving Resolution 2019-033 appointing the Pioneer Press as the City's official newspaper of
record for the remainder of 2019.
Background/Discussion
Lillie Suburban Newspapers (Shoreview -Arden Hills Bulletin), the City's current approved
newspaper of record, is no longer in business. The October 2, 2019 issue was this paper's last
publication. The City must now formally appoint a replacement newspaper of record for its legal
publications for the remainder of 2019.
City staff has gathered information from five publications that are recognized by State Statute as
being a "qualified" newspaper. These newspapers include the Pioneer Press and Star Tribune as
well as three local community newspaper options: The Life (merged with Sun Publications), the
Shoreview Press, and the Vadnais Heights Press.
Each paper has varying submission deadlines, and it is important to note that the Shoreview
Press is circulated only every other week, with the Life and Vadnais Heights Press being
circulated weekly and the Pioneer Press and Star Tribune daily. The Pioneer Press is the most
flexible with publication deadlines, which is typically a day or two prior to print (while the
weekly and bi-weekly papers can range from a week or more for submissions). It should also be
noted that all of these options will require a subscription should residents wish to receive the
publication.
Page 1 of 2
The costs for publication for the Pioneer Press and the Shoreview Press was approximately the
same as the Bulletin (between $5 and $6 per column inch), while the cost for the Star Tribune
and The Life is between $11 and $12 per column inch. Based on cost and flexibility of
submission for publications, the Pioneer Press is the recommended option through the end of the
year. If Council desires, Council could select the Pioneer Press for the remainder of 2019 and
further discuss the paper of record for 2020 at a work session.
Budget Impacts
If the Council moves forward with the Pioneer Press, there are no anticipated budget impacts as
the cost of publication is relatively the same as the Bulletin.
Attachments
Attachment A: Resolution 2019-033
Page 2 of 2
Attachment A
It'
,--ARZEN�HILLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2049-033
Resolution Relating to the City of Arden Hills Official Newspaper
WHEREAS, the 2019 official newspaper of record of the City of Arden Hills, the
Shoreview -Arden Hills Bulletin, is no longer in existence; and
WHEREAS, pursuant to Minnesota Statutes, Section 412.831, the City Council must
designate an official newspaper of the City for the remainder of 2019.
NOW THEREFORE BE IT RESOLVED that the Arden Hills City Council designates the
Pioneer Press as official newspaper of the City through December 31, 2019.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS
14TH DAY OF OCTOBER, 2019.
David Grant, Mayor
ATTEST:
Julie Hanson, City Clerk
CONSENT ITEM — 6C
,-i DEN HILLS
MEMORANDUM
DATE: October 14, 2019
TO: Honorable Mayor and City Councilmembers
David Perrault, City Administrator
FROM: Todd Blomstrom, Interim Public Works Director/City Engineer
SUBJECT: 0.5 MG Water Tower Rehabilitation — Payment No. 9, Final
Budgeted Amount: Actual Amount: Funding Sources:
$524,000 $531,300 Water Fund
Council Should Consider
The City Council is requested to approve Payment No. 9, the final payment, for the 0.5 MG
Water Tower Rehabilitation Project to Osseo Construction Company in the amount of
$10,000.00.
Discussion
The June 26, 2017, the City Council awarded the 0.5 MG Water Tower Rehabilitation project to
Osseo Construction Company in the amount of $519,800.00. The project consists of repair and
repainting of the City's 0.5 million gallon water tower located at Cummings Park Drive. Two
change orders were approved during the project to repair additional pitted section of the tank and
replacement of the entry door for a total net increase in the contract of $6,500. The contractor
has completed the contract work and provided close-out documents, including an IC -134
affidavit, lien wavers from subcontractors, consent of surety for final payment, and warranty
document. WSB has provided a recommendation for final payment. The final voucher is
provided as Attachment A. Staff recommends that Council approve the final payment.
Financial Impact
The original contract award amount for the project was $519,800.00. The total contract amount
at final payment is $526,300, which results in an approximate increase of about 1.2 percent. The
total cost of the project is estimated at $531,300, which includes $5,000 of engineering expenses.
Attachments
Attachment A: Payment Voucher No. 9 - Final
Page 1 of 1
2
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Attachment A
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September 12, 2019
Todd Bomstrom, Interim Public Works Director/City Engineer
City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112
RE: Application for Payment No. 9 - Final
0.5 MG Water Tower Rehabilitation
WSB Project No. 3608-000
Dear Mr. Bomstrom:
Please find attached Application for Payment No. 9 (Final) from The Osseo Construction
Company for the 0.5 MG Water Tower Rehabilitation. They have completed the landscape work
and we recommend making the final payment of $10,000.00 to The Osseo Construction
Company.
We have also enclosed the following required documents:
1. Satisfactory showing that the contractor has complied with the provisions of
Minnesota Statutes 290.92 requiring withholding state income tax (IC134 forms).
2. Evidence in the form of an affidavit that all claims against the contractor by
reasons of the contract have been fully paid or satisfactorily secured (lien
waivers).
3. Consent of Surety to Final Payment certification from the contractor's surety.
4. Special -Lite Warranty
Please include one executed copy of the pay voucher with the payment to The Osseo
Construction Company and return one executed copy to our office for our file. If you have any
questions or comments regarding this voucher, please contact me at 651.286.8466.
Sincerely,
WSB
Greg F. Johnson, PE
Director of Water/Wastewater Services
Attachments
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KV3608-000\AdminlConslruchon Admin\Pay Vouchers\03608-000 LTR PV 9 FINAL to City - Arden Hills 0.5 MG Water Tower Rehabilitation.docx
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MitDEPARTMENT
OF REVENUE
Contractor Affidavit
IC134
This Contractor Affidavit must be certified by the Minnesota Department of Revenue before the state of Minnesota or any of its subdi-
visions can make final payment to contractors. For more detailed information, see the instructions on the back of this form.
Please type or print clearly. This information will be used for returning the completed form.
r Company name
+ Daytime phone
Minnesota tax ID number
II The Osseo Construction Co. LLC
( 715-533-1973
'.3276708
Address
Total contract amount
Month/yearwork began
14248 10th St., PO Box 143
$ 526,300.00
June 2018
City State ZIP code
Amount still due
Month/year work ended
I Osseo WI 547582018
188. `7[)
October 2018
Project number Project location
3608-0.00 11221 Cummings_____P_a_rk Drive, Arden Hills, MN 55112
Project owner Address
City
state ZIP code
Gity of Arden Hills 1245'vvest Highway 96
Arden Hills
MN 55112
Did you have employees work on this project? X Yes No If no, who did the work?
Check the box that describes your involvement in the project and fill in all information requested.
-X Sole contractor
— Subcontractor
n Name of contractor who hired you
Address
Prime contractor—If you subcontracted out any work on this project, all of your subcontractors must submit their own Contractor Affidavits
and have them certified by the Department of Revenue before you can submit your Contractor Affidavit. For each subcontractor you had, fill
in the information below and attach a copy of each subcontractor's certified Contractor Affidavit. If you need more space, attach a separate
sheet.
Busines< name Addr— Owner/Officer
I declare that all information I have filled in on this form is true and complete to the best of my knowledge and belief. I outIfti ize the Departmeni of Revenue to disclose pertinent
information relating to this project, including sending copies of this form, to the prime contractor if) am a subcontractor, and to any subcontractors if I am a prime contractor, and
to the contracting agency.
Contractor's r"u• Title Date
Mail to: Minnesota Rohnue, I1irWStadon 6610, St. Paul, MN 55146-6610
Phone: 651-282-9999 or 1-800-657-3594
Certificate of Compliance
Based on records of the Minnesota Department of Revenue, I certify that the contractor who has signed this Contractor Affidavit has
fulfilled all the requirements of Minnesota Statutes 290.92 and 270C.66 concerning the withholding of Minnesota income tax from wages
paid to employees relating to contract services with the state of Minnesota and/or its subdivisions.
Depu& I of ve ae pProvol j] 'FEY 13 101C, Dote
IGMSUAM
WAIVER AND RELEASE OF LIEN
WHEREAS the undersigned,
has furnished to
Abrasive and suoolles
NAME OF MANUFACTURER, MATERIAL
The Osseo Construction Co. LLC
NAME OF CONTRACTOR
KIND OF MATBRIAL AND SERVICES FURNISHED
use in the construction of a project belonging to City of Arden H ills, M N
NAME OF OWNER
SUBCONTRACTOR
the following:
NOW, THEREFORE, the undersigned,
NAMES OFfMANUFACTURER, MATERIAL SUPPLIER, OR SUBCONTRACTOR
for and in consideration of $ $39,820.70 and other good and valuable
consideration, the receipt whereof is hereby acknowledged, do(es) hereby waive and release any and all liens, or
right to or claim of lien, on the above described project and premises, under any law, common or statutory, on
account of labor or materials, or both, heretofore or hereafter furnished by the undersigned to or for the account of
said The Osseo Construction Co. LLC
NAME OF CONTRACTOR
for said project:
Given under my (our) hand(s) and seal(s) this 77-"- day ofA*f '2019.
Name o anufactury,Material Supplier, or Subcontractor
By
Officer
This Waiver and Release of Lien must be signed with the full name of the Manufacturer, Material Supplier, or Subcontractor. If the Manufacturer,
Material Supplier, or Subcontractor is a partnership, this Waiver and Release ofLien must be signed in the partnership name by a partner. If the
Manufacturer, Material Supplier, or Subcontractor is a corporation, this Waiver and Release ofLien must be signed in the corporate name by a
duly authorized officer and the corporate seal affixed and attested by the Secretary of the Corporation.
Bond # GRMN41247A
TM
- = Document G707 -1994
Consent of Surety to Final Payment
PR "Ir6)48ttNd?1d6W0 W)- 0.5 MG Water Tower ARCHITECT'S PROJECT NUMBER:
OWNER ❑
Rehabilitation (work as further outlined in Alternate
Bid), Arden Hill, Minnesota CONTRACT FOR:
ARCHITECT ❑
6/26/2017
CONTRACTOR ❑
TO [ YOU' gRe ify address) CONTRACT DATED:
SURETY ❑
124y5 West Highway 96
OTHER ❑
Arden Hills, MN 55112
In accordance with the provisions of the Contract between the Owner and the Contractor as indicated above, the
(Insert name and address of &weti�.)
Granite Re, Inc.
14001 Quailbrook Drive
Oklahoma City, OK 73134
,SURETY,
on bond of
(Insert name and address of Contractor.)
The Osseo Construction Co. LLC
14248 -10th Street P.O. Box 143
Osseo, WI 54758
,CONTRACTOR;
hereby approves of the fiinal payment to the Contractor. and agrees that final payment to the Contractor shall not relieve
the Surety of any of its obligations to
(Insert narne and address of 0ivner.)
City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112
as set forth in said Surety's bond.
OWNER,
1N WITNESS WHEREOF, the Surety has hereunto set its hand on this date: September 6th 2019
(Insert in writing the month followed Gv the maneric date and year.)
Granite Re, Inc.
(Surety)
(Signature of authorized representative)
° Zachary Pate, Attorney-in-fact
•tit:
(Sea!) (Printed name and title_)_
_—
CAUTION: You should sign an original AIA Contract Document, on which this text appears in RED. An original assures that
changes will not be obscured.
AIA Document G707T"+ — 1994. Copyright @ 1970 and 1994 by The American Institute of Architects. All rights reserved. WARNING: This Ale
Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this Ale Document, or any
portion of it, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. Purchasers
are not permitted to reproduce this document. To report copyright violations of AIA Contract Documents, e-mail The American Institute of Architects' legal
counsel, copyright@aia.org.
v
AIA Document G101 TM -- 1994 Instructions
Consent of Surely to Final Payment
GENERAL INFORMATION
Purpose. AIA Document G707TM is intended for use as a companion to AIA Document G 7u6TM, Contractor's Affidavit
of Payment of Debts and Claims, on construction projects where the Contractor is required to furnish a bond. By
obtaining the Surety's approval of final payment to the Contractor and its agreement that final payment will not relieve
the Surety of any of its obligations, the Owner may preserve its rights under the bond.
Related Documents. This document may be used with most of the AIA's Owner -Contractor agreements and general
conditions, such as A201 and its related family of documents. As noted above, this is a companion document to AIA
Document G706.
Use of Current Documents. Prior to using any AIA Contract Document, users should consult www.aia.org or a local
AIA component to verify the most recent edition.
Reproductions. This document is a copyrighted work and may not be reproduced or excerpted from without the
express written permission of the AIA. There is no implied permission to reproduce this document, nor does
membership in The American Institute of Architects confer any further rights to reproduce this document.
The AIA hereby grants the purchaser a limited license to reproduce a maximum of ten copies of a completed G707, but
only for use in connection with a particular project. The AIA will not pen -nit reproduction outside of the limited license
for reproduction granted above, except upon written request and receipt of written permission from the AIA.
Rights to reproduce the document may vary for users of AIA software. Licensed AIA software users should consult the
End User License Agreement (EULA).
To report copyright violations of AIA Contract Documents, e-mail The American Institute of Architects' legal counsel,
copyright@aia.org.
CHANGES FROM THE PREVIOUS EDITION
Changes in the location of various items of information were made, without revision to the substance
of the document.
COMPLETING G707-1994
General. The bond form is the usual source of required information such as the contract date and the names and
addresses of the Surety, Owner, Contractor and Project.
Architect's Project No. This information is typically supplied by the Architect and entered on the form by the
Contractor.
Contract For. This refers to the scope of the contract, such as "General Construction" or "Mechanical Work."
EXECUTING THE DOCUMENT
AIA Document G707 requires both the Surety's seal and the signature of the Surety's authorized representative.
AIA Document G707m —1994. Copyright 01970 and 1994 by The American Institute of Architects. All rights resorved. WARNING: This AIA
Document Is protected by U.S. Copyright Law and International Trestles. Unauthorized reproduction or distribution of this AIA° Document, or any
portion of it, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. Purchasers
are not permitted to reproduce this document. To report copyright violations of AIA Contract Documents, e -mal$ The American Institute of Arch}leets' legal
counsel, copyright®aia.org.
GRANITE -RE, INC.
GENERAL POWER OF ATFORNEY
Know all Men by these Presents:
That GRANITE RE, INC_, a corporation organized and existing under the laws of the State of OKLAHOMA and having its principal office
at the City of OKLAHOMA CITY in the State of OKLAHOMA does hereby constitute and appoint:
JONATHAN PATE; WANDA FRANZ; TOM LAHL; LISA M. FRANCOUR; JENNIFER BOYLES; ZACHARY PATE; TROY STAPLES, NICHOLAS
HOCHBAN its true and lawful Attomey-in-Facts) for the following purposes, to wit:
To sign its name as surety to, and to execute, seal and acknowledge any and all bonds, and to respectively do and perform any and all
acts and things set forth in the resolution of the Board of Directors of the said GRANITE RE, INC. a certified copy of which is hereto annexed
and made a part of this Power of Attorney; and the said GRANITE RE, INC through us, its hoard of Directors, hereby ratifies and confirms all
and whatsoever the said:
JONATHAN PATE; WANDA FRANZ; TOM LAHL; LISA M. FRANCOUR, JENNIFER BOYLES; ZACHARY PATE; TROY STAPLES; NICHOLAS
HOCHBAN may lawfully do in the premises by virtue of these presents.
In Witness Whereof, the said GRANITE RE, INC. has caused this instrument to be sealed with its corporate seal, duly attested by the
signatures of its President and Secretary/Treasurer, this 141' day of June, 2017.
On this 141' day of June, 2017, before me personally came Kenneth D. Whittington, President of the GRANITE RE, INC. Company and
Kyle P. McDonald, Secretary/Treasurer of said Company, with both of whom I am personally acquainted, who being by me severally duly
sworn, said, that they, the said Kenneth D. Whittington and Kyle P. McDonald were respectively the President and the Secretary/Treasurer of
GRANITE RE, INC., the corporation described in and which executed the foregoing Power of Attorney; that they each knew the seat of said
corporation; that the seal affixed to said Power of Attorney was such corporate seal, that it was so fixed by order of the Board of Directors of
said corporation, and that they signed their name thereto by like order as President and Secretary/Treasurer, respectively, of the Company.
a
J 7
My Commission Expires: mu.�..
August 8, 2021
Commission #: 01013257
.�
JJ i
1--e 0-� 0
OfflUTIA
GRANITE RE, INC-
Certificate
NCCertificate
THE UNDERSIGNED, being the duly elected and acting Secretary/Treasurer of Granite Re, Inc., an Oklahoma Corporation, HEREBY CERTIFIES
that the following resolution is a true and correct excerpt from the July 15, 1987, minutes of the meeting of the Board of Directors of Granite
Re, Inc. and that said Power of Attorney has not been revoked and is now in full force and effect.
"RESOLVED, that the President, any Vice President, the Secretary, and any Assistant Vice President shall each have authority to appoint
individuals as attorneys -in -fact or under other appropriate titles with authority to execute on behalf of the company fidelity and surety
bonds and other documents of similar character issued by the Company in the course of its business. On any instrument making or
evidencing such appointment, the signatures may be affixed by facsimile. On any instrument conferring such authority or on any bond
or undertaking of the Company, the seal, or a facsimile thereof, may be impressed or affixed or in any other manner reproduced;
provided, however, that the seal shall not be necessary to the validity of any such instrument or undertaking."
IN WITNESS WHEREOF, the undersigned has subscribed this Certificate and affixed the corporate seal of the Corporation this
6th day of September , 2019
MD,�
SEA L
Kyle Pld, Secretary/Treasurer
GRo800-1
Kenneth D. Whittin on, President
STATE OF OKLAHOMA )
Ue
,-A,)
�t!
SS:
/f"/
COUNTY OF OKLAHOMA)
Kylek. McDonald, Treasurer
On this 141' day of June, 2017, before me personally came Kenneth D. Whittington, President of the GRANITE RE, INC. Company and
Kyle P. McDonald, Secretary/Treasurer of said Company, with both of whom I am personally acquainted, who being by me severally duly
sworn, said, that they, the said Kenneth D. Whittington and Kyle P. McDonald were respectively the President and the Secretary/Treasurer of
GRANITE RE, INC., the corporation described in and which executed the foregoing Power of Attorney; that they each knew the seat of said
corporation; that the seal affixed to said Power of Attorney was such corporate seal, that it was so fixed by order of the Board of Directors of
said corporation, and that they signed their name thereto by like order as President and Secretary/Treasurer, respectively, of the Company.
a
J 7
My Commission Expires: mu.�..
August 8, 2021
Commission #: 01013257
.�
JJ i
1--e 0-� 0
OfflUTIA
GRANITE RE, INC-
Certificate
NCCertificate
THE UNDERSIGNED, being the duly elected and acting Secretary/Treasurer of Granite Re, Inc., an Oklahoma Corporation, HEREBY CERTIFIES
that the following resolution is a true and correct excerpt from the July 15, 1987, minutes of the meeting of the Board of Directors of Granite
Re, Inc. and that said Power of Attorney has not been revoked and is now in full force and effect.
"RESOLVED, that the President, any Vice President, the Secretary, and any Assistant Vice President shall each have authority to appoint
individuals as attorneys -in -fact or under other appropriate titles with authority to execute on behalf of the company fidelity and surety
bonds and other documents of similar character issued by the Company in the course of its business. On any instrument making or
evidencing such appointment, the signatures may be affixed by facsimile. On any instrument conferring such authority or on any bond
or undertaking of the Company, the seal, or a facsimile thereof, may be impressed or affixed or in any other manner reproduced;
provided, however, that the seal shall not be necessary to the validity of any such instrument or undertaking."
IN WITNESS WHEREOF, the undersigned has subscribed this Certificate and affixed the corporate seal of the Corporation this
6th day of September , 2019
MD,�
SEA L
Kyle Pld, Secretary/Treasurer
GRo800-1
860 S. Williams St., PO Box 6
Decatur, Michigan 49045
D- eci l -fie
Limited Warranties
Bredemus Hardware Co.
1285 Sylvan St
Saint Paul, MN 55117
Job Name Arden Hills Water Tower
Job # 125093 Cust. PO 251894
Warranty Date September 18, 2018
Special -Lite, Inc, warrants the Special -Lite® Doors, Frames, Panels, Hardware, and Toilet Partitions that it manufactures
to be free of defective materials and faulty workmanship and as conforming to applicable specification and/or drawings for
a period of ten years from the date of shipment. This warranty covers repair or replacement of product at our discretion
and payment of approved labor charges as necessary to effect such repairs or replacement.
In addition to the above limited warranty, Special -Lite also provides a limited :;fatime (while the door is in its specified
application in its original installation) warranty covering the following:
A. Failure of corner joinery.
B. Core deterioration.
C. Delamination or bubbling of door skin.
D. Corrosion of all -fiberglass products.
Factory Installed Hardware: Special -Lite also warrants for a period of 10 years that*
A. Hardware is installed in accordance with the hardware manufacturer's specifications and instructions.
B. Hardware is securely mounted and, in normal usage, will not separate from the door.
Field Installed Hardware: Special -Lite makes no warranties of any kind as to hardware which is installed in the field by
non -Special -Lite personnel.
Field Alterations: AF -100 Doors with standard (mortised) door bottoms may be trimmed in the field at the bottom of the
door up to a maximum of 1.875 inch, Vision lites or louvers to be added to doors in the field must be reviewed and
approved in writing by Special -Lite Engineering to preserve warranty coverage on the door. All other field alterations will
void this warranty,
Finishes: Special -Lite maker li-e foiio.ving finish warranties:
A. In the case of Spec_;te3CR) face sheets and anodized aluminum finishes, Special -Lite warrants the finish for 10
years from the date of shipment.
B. Other surface finishes are covered by the finish manufacturer's warranty and Special -Lite warrants that the finish
has been applied in accordance with the finish manufacturer's application specifications. This warranty is made
for and runs concurrently with the same period as the finish manufacturer's warranty.
C. The warranties on finish in this section do not cover normal wear and aging of the finish.
The following will void this limited warranty:
1. Failure to follow installation instructions;
2 Field alterations except as outlined above;
3. The application of hardware other than the hardware which the product was manufactured to receive; or
4. Abuse, mistreatment or improper usage of the product.
Claims relating to the conformance of doors, frames, panels and toilet partitions to applicable specifications and/or
drawings must be submitted in writing to Special -Lite, Inc. within 30 days after receipt by buyer.
CONSENT AGENDA — 6D
,-i DEN HILLS
MEMORANDUM
DATE: October 14, 2019
TO: Honorable Mayor and City Councilmembers
David Perrault, City Administrator
FROM: David Swearingen, Senior Engineering Technician
Todd Blomstrom, Interim Public Works Director/City Engineer
SUBJECT: Colleen Avenue Storm Drainage Improvements, Payment No. 1 and Change
Order No. 2
Budgeted Amount: Actual Amount: Funding Source:
$325,389.00 $330,645.00 Surface Water Fund
Council Should Consider
The council is requested to approve the following items for the Colleen Avenue Storm Drain
Improvements project:
Payment No. 1 in the amount of $129,066.56
Change Order No. 2 in the amount of $2,456.00
Background/Discussion
On June 10, 2019 the City Council adopted Resolution #2019-020 awarding the Colleen Avenue
Drainage Improvements contract to Pember Companies, Inc. in the amount of $250,247.00. The
contractor began removals of the project on September 13, 2019 and since has completed 50% of
the work. The directional drilling operation and storm sewer installation along Colleen Avenue is
complete. Placement of granular and aggregate base, curb and gutter installation, a storm culvert
and reconstruction of the trail section is underway. Project progress Payment No. 1 is provided
in Attachment A.
During removal of the existing storm sewer in Colleen Avenue, existing draintile was discovered
to run the length of the project limits in the granular section of the road along the curb and gutter.
Due to the location of the draintile in the trenched area for storm sewer construction, the draintile
was not salvageable and had to be replaced. Draintile was also replaced near the additional catch
basin on the south side of Colleen Avenue with the remainder salvaged. Change Order No. 2
includes $2,456 for installation of 300 feet draintile at a cost of $7.52 per linear foot and $100
per connection to structure as provided in Attachment B.
Page 1 of 2
Bolton & Menk recommends approval of Payment No. 1 and Change Order No. 2. Staff
recommends that Council approve the payment and change order. Replacement of the existing
draintile is necessary to maintain subsurface drainage under the road.
Financial Impact
The revised construction contract amount and overall budget for the Colleen Avenue Drainage
Improvements project is summarized below.
Original Contract Amount:
$ 250,247.00
Change Order No. 1
$ 2,800.00
Change Order No. 2
$ 2,456.00
Amended Contract Amount:
$ 255,503.00
Engineering Design:
$ 42,142.00
Construction Administration:
$ 33,000.00
Total Project Budget:
$ 330,645.00
Attachments
Attachment A: Bolton & Menk Letter and Pay Request No. 1
Attachment B: Change Order No.2
Page 2 of 2
QBOLTON
& MENK
Real People. Real Solutions.
October 9, 2019
Mr. Todd Blomstrom
Interim Public Works Director/City Engineer
City of Arden Hills
Sent via email: TBlomstrom@cityofardenhills.org
RE: Pay Request No. 1
Colleen Avenue Drainage Improvements
City of Arden Hills
Project No.: T19.116818
Dear Mr. Blomstrom,
Attachment A
Ph: 19521890-0509
Fax: 19521890-8065
Bolton-Menk.com
We have reviewed quantities for partial payment for Pay Estimate No. 1 for the Colleen Avenue Drainage
Improvement project and recommend payment per the included Request for Payment.
This pay request includes the previously approved Change Order No. 1 for the additional drainage
structure in Colleen Avenue. The pay request also includes payment for Change Order No. 2, attached, for
the addition of draintile within the street section of Colleen Avenue. The contractor's original price for
the draintile was $26/lf, after additional discussions and reviewing average bid prices the contractor
provided a final cost of $7.52/lf.
Upon review and council approval, please include a fully -executed copy of the Request for Payment with
payment to Pember Companies.
If you have questions regarding this pay request, please let me know.
Sincerely,
Bolton & Menk, Inc.
Sarah E. Lloyd, P.E.
Principal Engineer
Encl.
Cc: David Swearingen
H:\ARDH\Tl9ll6818\7-Construction\E-PayApplicatons\PayApp 1\Pay Request l.docx
Balton & Menk is an
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Work Order #1
Page 1 of 1
WORK ORDER NO. 1
CITY OF ARDEN HILLS
ENGINEERING DEPARTMENT
PEMBER COMPANIES, INC.
N4449 469' Street
Menomonie, WI 54751
Dear Sirs:
Under your contract dated June 10, 2019, with the City of Arden Hills, the City of Arden Hills hereby
directs you to do the following:
Remove and reconstruct CB 13 on the south side of Colleen Avenue. Payment for all work associated
with the installation shall be in accordance to Change Order 1 as submitted by Pember Companies and
signed on 9/4/2019.
Total cost associated with this change is $2,800.
and add to the contract, in accordance with the contract and specifications, the sum of $ 2,800.
AMOUNT OF
ORIGINAL
TOTAL
TOTAL
CONTRACT TO
CONTRACT
ADDITIONS
DEDUCTIONS
DATE
$ 250,247.00
$ 2,800 (WO #1)
($0.00)
$ 253,047.00
Date Approved:
PEMBER COMPANIES, INC.
Contractor
C: Finance & File
CITY OF ARDEN HILLS
Todd Blomstrom
Interim PWD/City Engineer
Work Order #2
Page 1 of 1
WORK ORDER NO.2
CITY OF ARDEN HILLS
ENGINEERING DEPARTMENT
PEMBER COMPANIES, INC.
N4449 469"' Street
Menomonie, WI 54751
Dear Sirs:
Attachment B
Under your contract dated June 10, 2019, with the City of Arden Hills, the City of Arden Hills hereby
directs you to do the following:
Install 300 linear feet of 4" draintile along Colleen Avenue curbline, including notching out the top of
structure (x2) to connect draintile to the structure.
Total cost for all work associated with this change is $2,456 ($7.52/lf draintile, $100/each per notch).
and add to the contract, in accordance with the contract and specifications, the sum of $ 2,456.
AMOUNT OF
ORIGINAL
TOTAL
TOTAL
CONTRACT TO
CONTRACT
ADDITIONS
DEDUCTIONS
DATE
$ 250,247.00
$ 5,256 (WO #1+2)
($0.00)
$ 255,503.00
Date Approved:
PEMBER COMPANIES, INC.
Contractor
4. 2l�
i1�t�
C: Finance & File
CITY OF ARDEN HILLS
Mayor, City of Arden Hills