Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
09-23-19-R
Mayor: David Grant Councilmembers: Brenda Holden Fran Holmes Dave McClung Steve Scott It ,-AEN HILLS Regular City Council Agenda September 23, 2019 7:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651-792-7800 Website: www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well-maintained infrastructure, fiscal soundness, and our long-standing tradition as a desirable City in which to live, work, and play. CALL TO ORDER 1. APPROVAL OF AGENDA 2. PUBLIC INQUIRIES/INFORMATIONAL This is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting. 3. RESPONSE TO PUBLIC INQUIRIES 4. PUBLIC PRESENTATIONS 4.A. Legislative Update Senator Jason Isaacson Documents: MEMO.PDF 5. STAFF COMMENTS 5.A. Rice Creek Commons (TCAAP) And Joint Development Authority (JDA) Update Dave Perrault, City Administrator Documents: MEMO.PDF 5.B. Transportation Update Todd Blomstrom, Interim Public Works Director/City Engineer Documents: MEMO.PDF 6. APPROVAL OF MINUTES 6.A. August 12, 2019 Special City Council Work Session Documents: 08-12-19-SWS.PDF 6.B. August 19, 2019 City Council Work Session Documents: 08-19-19-WS.PDF 6.C. August 26, 2019 Special City Council Executive Session (Closed) Documents: 08-26-19-SEC.PDF 6.D. August 26, 2019 Regular City Council Documents: 08-26-19-R.PDF 7. CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. 7.A. Motion To Approve Claims And Payroll Gayle Bauman, Finance Director Documents: MEMO.PDF 7.B. Motion To Approve Conveyance Of City's Interest In 1999 Easement Machine To City Of White Bear Lake Gayle Bauman, Finance Director Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 7.C. Motion To Approve Agreement Terminating Century Link Franchise Agreement Dana Healy, CTV Director Documents: MEMO.PDF ATTACHMENT A.PDF 7.D. Motion To Approve Appointment Of Public Works Maintenance Worker Dave Perrault, City Administrator Documents: MEMO.PDF 7.E. Motion To Approve North Suburban Access Corporation Professional And Technical Services Agreement Dave Perrault, City Administrator Documents: MEMO.PDF ATTACHMENT A.PDF 7.F. Motion To Authorize Posting For Public Works Office Support Specialist Dave Perrault, City Administrator Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 7.G. Motion To Approve Resolution 2019-032 Appointing Jill Anderson And Marie Hinton To The PTRC Sara Knoll, Recreation Coordinator Documents: MEMO.PDF ATTACHMENT A.PDF 7.H. Motion To Approve WSB Scope And Cost Estimate For Lake Valentine Roadway Improvement Recommendations Study Mike Mrosla, Community Development Manager/City Planner Todd Blomstrom, Interim Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF 7.1. Motion To Approve Mounds View High School Development Agreement Mike Mrosla, Community Development Manager/City Planner Documents: MEMO.PDF ATTACHMENT A.PDF 7.J. Motion To Approve Public Notification Process For Planning Land Use Application Policy Mike Mrosla, Community Development Manager/City Planner Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 7.K. Motion To Approve Payment No. 9 And Change Order No. 7 - Northwest Asphalt, Inc. - 2018 Street And Utility Improvements Project Todd Blomstrom, Interim Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF 71. Motion To Approve Payment No. 5 (Final) - Sunram Construction, Inc. - Johanna Marsh Park Improvements Todd Blomstrom, Interim Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF 7.M. Motion To Approve Change Order No. 1 - Pember Companies - Colleen Avenue Storm Drainage Improvements Todd Blomstrom, Interim Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF 7.N. Motion To Approve Change Order Nos. 1, 2, 3 And 4 - Trunk Highway 10 Watermain Improvements Project Todd Blomstrom, Interim Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF 7.0. Motion To Approve Proposal For Geotechnical Services - Northern Technologies, LLC - Old Snelling Avenue And County Road E Improvement Project Todd Blomstrom, Interim Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF 7.P. Motion To Approve Payment No. 3 And Change Order No. 2 - VEIT & Company - Old Snelling Bridge Replacement Project Todd Blomstrom, Interim Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 7.Q. Motion To Approve Resolution 2019-031 Approving A Grant Agreement With The Met Council For Sanitary Sewer Lining Project Todd Blomstrom, Interim Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF 8. PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. 9. PUBLIC HEARINGS 9.A. Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director Documents: MEMO.PDF 9.B. Accelerated Abatement Of Nuisance Property At 1870 Glenpaul Avenue Mike Mrosla, Community Development Manager/City Planner Joe Hartmann, Associate Planner Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 9.C. Amendment Of Chapter 12, Sign Code, Sections 1210, 1230 And 1240 Of The Arden Hills City Code - Planning Case 19-008 Mike Mrosla, Community Development Manager/City Planner Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF 10. NEW BUSINESS 10.A. Resolution 2019-027 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director Documents: MEMO.PDF ATTACHMENT A.PDF 10.13. Resolution 2019-028 Approving An Accelerated Abatement Of Nuisance Property At 1870 Glenpaul Avenue Mike Mrosla, Community Development Manager/City Planner Joe Hartmann, Associate Planner Documents: MEMO.PDF ATTACHMENT A.PDF 10.C. Ordinance 2019-007 Amending Chapter 12, Sign Code, Sections 1210, 1230 And 1240 Of The Arden Hills City Code And Authorize Publication Of Summary Ordinance Mike Mrosla, Community Development Manager/City Planner Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF 10.D. Set Preliminary Levy And Establish Truth -In -Taxation Public Hearing Date For Proposed Taxes Payable In 2020 • Resolution 2019-029 - Preliminary Levy Resolution 2019-030 - TNT Public Hearing Date Gayle Baumann, Finance Director Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF 11. UNFINISHED BUSINESS 12. COUNCIL COMMENTS ADJOURN , VN HILLS MEMORANDUM DATE: September 23, 2019 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Legislative Update — Senator Jason Isaacson Budgeted Amount: Estimated Amount: N/A Council Should Consider N/A PUBLIC PRESENTATIONS — 4A Funding Source: N/A Senator Jason Isaacson will be present to provide a legislative update to the City Council. The City Council will also recognize Senator Isaacson for his contribution and assistance on the Highway 10 watermain project at the meeting. Attachments N/A STAFF COMMENTS — 5A ,-ARZEN HILLS MEMORANDUM DATE: September 23, 2019 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update Budgeted Amount: Actual Amount: Funding Source: A verbal update will be provided at the City Council meeting. Page 1 of 1 STAFF COMMENTS — 5B ,-ARZEN HILLS MEMORANDUM DATE: September 23, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Todd Blomstrom, Interim Public Works Director/City Engineer SUBJECT: Transportation Update Budgeted Amount: Actual Amount: Funding Source: A verbal update will be provided at the City Council meeting. Page 1 of 1 DRAFT -ARQEN_HILLS Approved: September 23, 2019 CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL WORK SESSION AUGUST 12, 2019 5:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the City Council Work Session meeting at 5:30 p.m. Present: Mayor David Grant; Councilmembers Brenda Holden, Dave McClung and Steve Scott Absent: Councilmember Fran Holmes (excused) Also present: City Administrator Dave Perrault; Interim Public Works Director/City Engineer Todd Blomstrom; Community Development Manager/City Planner Mike Mrosla, Deputy Clerk Jolene Trauba, and Bolton & Menk Consultant Planner Jane Kansier 1. AGENDA ITEMS A. Old Snelling and County Road E PMP Interim Public Works Director/City Engineer Blomstrom stated the City's adopted 2019-2023 Capital Improvement Program includes proposed improvements to Old Snelling Avenue from County Road E to Trunk Highway 51 and improvements to the intersection at County Road E. The Ramsey County Transportation Improvement Program currently identifies project funding for intersection improvement at County Road E and Old Snelling, which is anticipated to include construction of a roundabout. The County is supportive of the City leading the delivery of these improvements under a cooperative agreement. Interim Public Works Director/City Engineer Blomstrom reported the purpose of this project is to address infrastructure challenges within the proposed project corridor. Pavement conditions along Old Snelling Avenue have deteriorated, with transverse cracking, alligator cracking and potholes. The pavement condition rating of Old Snelling Avenue is below 30. The intersection of County Road E and Old Snelling currently has significant delays and queuing issues during the PM peak hour. In addition, the City and County have recently identified deteriorated sections of sanitary sewer and storm sewer within the intersection and extending north of County Road E. A potential trail extension along Old Snelling Avenue is also being considered. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — AUGUST 12, 2019 2 Interim Public Works Director/City Engineer Blomstrom explained Old Snelling Avenue improvements are anticipated to involve funding derived from special assessments. The special assessment process must follow the City's current special assessment policy and maintain compliance with the requirements of Minnesota Statutes Chapter 429. The initial step in the special assessment process is to complete a feasibility report. Due to project specific challenges, including soil conditions, utility coordination and potential easement acquisition, the feasibility report is recommended to include a site survey, geotechnical investigation, and preliminary schematic layout. Councilmember McClung asked if there was enough space along the roadway for a trail. Interim Public Works Director/City Engineer Blomstrom indicated there was adequate space. Councilmember Holden questioned how much property would have to be acquired in order to complete a roundabout. Interim Public Works Director/City Engineer Blomstrom discussed the amount of the right of way available at this intersection. He anticipated the City would have to acquire some right of way in the southwest corner of this intersection. He commented further on how the City and County would fund this project. Councilmember Holden expressed concern that the City would be forced to pay $400,000 because the County deemed it necessary to turn this intersection into a roundabout. She asked what the next step would be. Interim Public Works Director/City Engineer Blomstrom indicated the City would have to complete a feasibility report, survey, geotechnical work and neighborhood meeting. After these items were completed the Council could proceed with design of the project. He recommended the Council order a feasibility report at the next Council meeting in order to allow the Council to hit the February bid dates. Councilmember Holden stated she was concerned with the fact the City would have two major roadway projects being completed in 2020 with this project and Lexington Avenue. Interim Public Works Director/City Engineer Blomstrom reported the County has pushed the Lexington Avenue project to 2021. Councilmember Holden supported this item moving forward but recommended the City receive several bids for the feasibility study. Mayor Grant questioned how much a feasibility study would cost the City. Interim Public Works Director/City Engineer Blomstrom estimated the expense to be roughly $50,000 and noted this would include the geotechnical engineering work. Soil borings would be contracted directly by the City. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — AUGUST 12, 2019 3 Mayor Grant supported moving forward with this project given the fact the County wants to move forward with this improvement project. He noted the City had fund set aside for this project. Councilmember McClung asked who the City has used in the past for its feasibility reports. City Administrator Perrault explained the City has used SEH, Kimley-Horn, WSB, and Bolton & Menk. Councilmember McClung recommended staff speak with these companies and request an RFP for the project. Councilmember Holden supported staff pursuing several bids for the feasibility report as well. Council consensus was to direct staff to request bids for the feasibility report and bring back an order for a feasibility report at the August 26, 2019 City Council meeting. B. Neighborhood Meeting Notification Discussion Community Development Manager/City Planner Mrosla explained at their May 16, 2011 meeting the City Council approved the Land Use Application Public Notification Policy. The policy requires staff to notify residents within a given distance from the subject parcel where the development is occurring by mail of upcoming meeting Planning Commission and City Council meetings. The notification mailing distance is determined by whether the planning case requires a public hearing, and if the project is large and has special circumstances. Staff has been utilizing the Land Use Application Public Notification Policy mailing distances when notifying residents of neighborhood meeting. The rationale for utilizing this policy is that the intent of a neighborhood meeting is to reach the same people who will be notified of the public hearing. Community Development Manager/City Planner Mrosla stated the intent of a neighborhood meeting is to allow the applicant to garner feedback from those directly impacted by the project and allow them to make improvements to reduce concerns and impacts. In most communities, neighborhood meetings are generally held for applications for preliminary plats, conditional use permits, planned unit developments and/or rezoning proposals that are located adjacent to or within a residential zoning district. The intent of the neighborhood meeting is to expand and enhance the distribution of information to the residents directly impacted by a development proposal. However, different communities have varying policies when it comes to neighborhood meetings notification requirements. A review of five (5) adjacent communities was reviewed with the Council. Community Development Manager/City Planner Mrosla reported cities generally have the same requirements when it comes to neighborhood meetings. Only Vadnais Heights and Roseville require neighborhood meetings for certain application types. All cities provide addresses to the applicants for mailings. The majority of cities above require notices to be mailed to all properties within 350 feet of the subject property, and then allow staff to use their discretion to expand the notification area if deemed necessary. None of the cities surveyed post ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — AUGUST 12, 2019 4 neighborhood meetings notification on their websites or on social media unless the City is facilitating the development. The cities do post public hearings on their websites. Community Development Manager/City Planner Mrosla commented staff is reviewing options to post land use application information on the city's website. A growing number of cities are providing development information on their websites. The information generally includes a brief summary of the project and contact information. This allows residents not impacted by the project to review the proposal and contact staff if they have any questions or concerns. He requested feedback from the Council on the neighborhood meeting notification process. Councilmember Holden stated she heard from several different people at National Night Out that more people should be invited to neighborhood meetings and not just adjacent property owners. Mayor Grant supported the City notifying residents that live within 500 feet of a project area to neighborhood meetings. He indicated he could be lobbied to go even higher on this. Planning Consultant Kansier recommended the Council find a number and stick with it. She did not believe the Council should be using different numbers for different projects. Mayor Grant suggested the notification radius be set at 1,000 feet. Community Development Manager/City Planner Mrosla stated this could be set as the notification standard. Council consensus was to set the neighborhood meeting notification radius to 1,000 feet. Community Development Manager/City Planner Mrosla asked if the Council wanted to require developers to hold neighborhood meetings for all preliminary plats, conditional use permits, planned unit developments, rezonings, comprehensive plan amendments that are located within neighborhood developments. Councilmember Holden asked when these meetings were held. Community Development Manager/City Planner Mrosla reported the neighborhood meeting could be held prior to the developer making application or after an application has been submitted. Councilmember McClung stated he liked the idea of developers meeting with neighbors prior to submitting an application. Mayor Grant supported neighborhood meetings for all of the staff listed requests. Councilmember McClung agreed. Community Development Manager/City Planner Mrosla commented a second neighborhood meeting could be held after an application is submitted after plans have been revised to take into consideration the neighbors concerns and prior to the item being reviewed by the City Council. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — AUGUST 12, 2019 5 Councilmember Holden supported this recommendation. Community Development Manager/City Planner Mrosla asked if the Council would allow staff to provide developers with lists of addresses. He explained other cities do provide this service. Mayor Grant commented there was not a huge cost to the City to provide the addresses. For this reason, he supported the City providing developers with addresses. Councilmember Holden expressed concern with Roseville properly notifying Arden Hills residents of potential developments. Community Development Manager/City Planner Mrosla described how technology had changed to allow cities to grab addresses within the GIS system across city lines. Councilmember McClung stated he could support the 1,000 -foot notification radius while allowing staff to increase this for certain or special projects. Councilmember Holden indicated she would like to see the City's neighborhood meeting notices streamlined. Community Development Manager/City Planner Mrosla commented he would look at revising the information that was included on the notifications. C. B2 Zoning Planning Consultant Kansier explained the City Council discussed setback requirements for buildings and parking lots in the B-2 District at the work session on June 18, 2018. The B-2 District is generally located along the County Road E corridor between Highway 51 and Lexington Avenue North. For new development in the B-2 District, the Zoning Code currently requires buildings to be located along County Road E and parking to be located behind buildings. The City Council directed staff to bring forward possible changes to the design standards that would allow for more flexibility in the placements of buildings and parking in the B-2 District. The City Council also requested that the facade transparency requirements also be reviewed. Planning Consultant Kansier stated it should be noted the additional design standards for the B- 2 District included in Section 1325.05, Subd. 8 of the Zoning Code also apply to the B-3 District. Any changes made to these design standards would also apply to new development and redevelopment in both the B-2 and B-3 Districts. The B-3 District is generally located along the west side of Lexington Avenue from County Road E to I-694. The B-3 District also includes several properties on the north side of Red Fox Road and on the south side of Grey Fox Road in proximity to Lexington Avenue. Planning Consultant Kansier indicated the Council reviewed potential language relating to setbacks and building facades at the September 17, 2018, workshop. The staff recommended revising the front yard setback requirement from 20 feet to 50 feet. Staff also recommended removing the requirement that at least 50 percent of the largest building on each site be ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — AUGUST 12, 2019 6 constructed at the front setback line of 20 feet. Staff recommended the following parking location requirements be deleted: • Placing parking between the street right-of-way and a building shall be discouraged • No more than 50 percent of the parking on a site may be between buildings or in the side yards Planning Consultant Kansier explained the Council agreed with the recommended changes in setbacks; however, the Council did have some concerns about changes to the building facade requirements. Councilmember Holden asked if the proposed changes would address the snow removal concerns. Planning Consultant Kansier reported this was the case. She commented further on the building materials standards that were being proposed. She explained the proposed changes would ensure the appearance of blank walls and would not face the street. Furthermore, spandrel glass would alleviate concerns about storage and maintenance rooms. Further discussion ensued regarding spandrel glass. Mayor Grant thanked staff for provided an update on the B2 Zoning District. D. Clear Cutting and Grading Planning Consultant Kansier explained at the August 20, 2018, City Council workshop, the City Attorney reviewed a draft ordinance that was intended to address vegetation removal and clear cutting. At that meeting, the City Council was concerned the ordinance did not address the issue of clearcutting a lot and claiming the trees were diseased after the fact. To address the Council's concerns, additional language is proposed. The additional language includes: • Adding a definition of Land Disturbance Activity to the Zoning Code definitions. The definition is the same as that included in Chapter 15, Erosion and Sedimentation Control. • An amendment to Section 1325.055, Tree Preservation, Subd. 2, stating `It shall be unlawful for any person to engage directly or indirectly in a land disturbing activity, as defined in this ordinance, unless such person has applied for and obtained approval of a tree preservation plan. No preliminary plat, building permit, grading permit, or other City required permit shall be granted unless approval of a tree preservation plan has been obtained. " • An amendment to Section 1325.055, Subd. 5, D, stating, "Prior to removal, all diseased or nuisance trees must be clearly identified on the site, and the diseased or nuisance state must be certified by a certified tree inspector, forester or arborist. " Planning Consultant Kansier reported the proposed language is intended to codify the need for a tree preservation plan prior to clearcutting a site. Clearcutting is part of a larger infill development discussion. Staff is meeting with the City of Edina staff on August 15th to discuss their ordinances and policies in regards to residential infill development. Following the meeting ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — AUGUST 12, 2019 7 with Edina, staff intends on having future discussions on setbacks, neighborhood characteristics, and infill construction management. Councilmember Scott asked if additional language should be considered for trees that are damaged during a storm. Planning Consultant Kansier stated this could be considered. Further discussion ensued regarding tree loss and the percentage of significant tree loss that should be allowed. Councilmember Holden stated she did not believe the current clearcutting language made any sense because a developer could clear two out of three lots at this time within the Ordinance. Community Development Manager/City Planner Mrosla indicated the language within the Ordinance could be strengthened to address clearcutting concerns. He noted the infill and erosion control language could also be amended. He stated he could report back to the Council after meeting with the City of Edina to see how this City addressed these items. Councilmember McClung indicated he would like to develop a little bit of tooth on how to address these matters and for there to be a clear penalty in place. E. Code Enforcement Discussion Community Development Manager/City Planner Mrosla explained a general question was raised if the City's ordinance relating to code enforcement needs to be clearer for enforcement, or if it is sufficient. Community Development staff with the City's prosecuting attorney (Kelly and Lemmons) discussed the City's ordinance and how effective it is with regards to code enforcement. Staff and the attorney also discussed a specific complaint regarding cars and recreational vehicle (RV) parked on a property, as well as a non -conforming fence. Staff and the attorney agreed the current ordinance is sufficient for general code enforcement, and does not need further clarification at this time. Community Development Manager/City Planner Mrosla stated however, every code enforcement case has its own unique set situations and complexities. Generally, if a violation of the code is found to exist, a letter will be sent which outlines the steps that need to be taken to correct the violation. In many instances, residents are simply unaware of the Code and correct the situation immediately. In the event the correction is not made in a reasonable amount of time, staff has numerous means to resolve the matter. Below are common code enforcement issues that our inspectors encounter with regards to vehicle and RV parking on residential lots. Code Section: 800.03 - Parking Regulations • Prohibited Parking Areas. In all residential districts, parking shall be prohibited on any area of private property except on designated driveways or parking lots. • Parking in Driveways. In all residential districts, there shall be no more than four vehicles parked on a driveway. Code Section: 1325.12 — Recreational Vehicle, Utility Trailer, Riding Lawn Mower, and Watercraft Outdoor Storage: ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — AUGUST 12, 2019 8 • No more than three (3) RVs, utility trailers, riding lawn mowers, or watercraft are permitted. Not more than one (1) of the three (3) may be a motor home, travel trailer, camper, or other similar type of RV. RVs and watercraft on a trailer shall be considered as one. • The rear yard is fully enclosed by a six-foot privacy fence or is substantially screened from adjacent properties as determined by the Zoning Administrator; which may include fencing, vegetation, or both. • RVs, utility trailers, riding lawn mowers, and watercraft shall not be stored within the principal structure side yard setback as required in the underlying zone, and shall be at least ten (10) feet from the rear property line. If both side and rear yards are available for storage, then the location with the least visibility from streets and neighboring property, as determined by the Zoning Administrator, shall be used for such storage. • It shall not be stored forward of the principal structure, except as otherwise provided for in this section. • Short -Term Parking without Permit. Licensed and operable RVs, utility trailers, riding lawn mowers, and watercraft of any length or height may be parked in driveways for the sole expressed purpose of loading, unloading, and cleaning for a period not to exceed seventy-two (72) hours, provided that they are not within five (5) feet of the curb or, if there is no curb, the edge of the road driving surface, and do not encroach upon a pedestrian walkway. Councilmember Holden discussed how RV's were defined within City Code. Further discussion ensued regarding a specific lot in the City that had numerous code violations. City Administrator Perrault reported the City would be taking a more aggressive role in enforcing these issues. Community Development Manager/City Planner Mrosla commented on how it was important for certain standards to be met in with respect to the City's housing stock in order to keep housing values high. Councilmember Holden asked if the City was aware of any hoarding houses. Community Development Manager/City Planner Mrosla stated he was not aware of any hoarding houses in Arden Hills. He provided further comment on the letters that would be sent regarding park land encroachment. He reported staff was considering including a brochure with these letters to note common code violations in the City. Councilmember McClung supported this idea and suggested this same brochure be sent out in utility bills on a yearly basis. He wanted to see the City being more proactive when pursuing code enforcement issues that were complaint based. He stated the community was aging and he wanted to see the City encouraging homeowners to keep their house in alignment with City Code. Community Development Manager/City Planner Mrosla stated education was key and staff was also going to be putting more information regarding code violations in the City newsletter. He reported additional information would be placed on the City's website as well. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — AUGUST 12, 2019 9 2. COUNCIL COMMENTS AND STAFF UPDATES Councilmember Holden asked if staff had updated water usage information. City Administrator Perrault reported he would have Finance Director Bauman distribute this information to the Council. Mayor Grant discussed the City getting new monitors on the Council dais. Mayor Grant asked if the City newsletter situation had been addressed with Arden Manor. City Administrator Perrault reported the situation had been remedied with the printer. Councilmember Holden requested a copy of the City's records retention policy. ADJOURN Mayor Grant adjourned the City Council Work Session meeting at 7:49 p.m. Jolene Trauba Deputy Clerk David Grant Mayor DRAFT -ARQEN_HILLS Approved: September 23, 2019 CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION AUGUST 19, 2019 5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the City Council Work Session at 5:03 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Dave McClung, Fran Holmes, and Steve Scott Absent: None Also present: City Administrator Dave Perrault, Interim Public Works Director/City Engineer Todd Blomstrom, Finance Director Gayle Bauman, Deputy Clerk Jolene Trauba, Recreation Coordinator Sara Knoll, Alliant Engineering Consultant Steve Weser, and Ramsey County Project Manager Khamsai Yang City Administrator Perrault requested the addition of a bench handout be included as Item IF on the agenda. Item IA was changed to be discussed after Item 113. The agenda was approved as amended. 1. AGENDA ITEMS B. Met Council Grant Opportunity City Administrator Perrault noted that the Met Council is rolling out a Water Efficiency Grant Program, which is a partnership between the Met Council and the City to offer rebates to replace inefficient appliances such as toilets, washing machines, irrigation system controllers and sprinklers. The grant is funded 75% by the Met Council and 25% by the City. Plymouth and Woodbury are two cities currently offering rebates, they are generally providing between $50 and $200 in qualifying rebates. In talking with other cities it was noted that there may be a large uptick in the first year and then the grant doesn't have as much usage. Staff would have to decide who would be in charge internally, most likely it would be the Finance department. A proposed $20,000 in grant money would mean the Met Council would provide $15,000 and $5,00 would come from the City. Councilmember Holden asked if the program could be income eligible. ARDEN HILLS CITY COUNCIL WORK SESSION — August 19, 2019 2 City Administrator Perrault said he didn't think there would be anything prohibiting the City from doing that. Finance Director Bauman said she wasn't sure that the Met Council would allow that. The reason for the program is to curb water usage. Woodbury and Plymouth only give rebates for irrigation. Toilets and washers don't save on a lot of water and it is very staff labor intensive. There are no reimbursements from Met Council for staff time. In a previous city she worked for they gave rebates for toilets and washers but abandoned the program after a year. Interim Public Works Director/City Engineer Blomstrom added that cities usually implement this program when they are getting a peak demand and can't generate enough water during those times. Irrigation is what brings down the peak demand. That currently isn't a challenge in Arden Hills. Councilmember Scott said he could see the value of adding toilets to the program as they are in constant use. Finance Director Bauman said the City would submit documentation to the Met Council once a quarter and get the 75% reimbursed. Mayor Grant asked how we would control the program is there was more or less demand. City Administrator Perrault said it could be structured as first come, first served not to exceed the grant amount. There is a question about the minimum required to be paid by the grant and if the City is still required to pay that amount if there are not enough participants. Councilmember Holden stated that with no peak demand issues she didn't see this as a program for the City at this time. She thought there are not that many irrigation systems in the City, it would be challenging for staff to manage the program and the City already sends water usage letters to those homes outside of normal usage. Councilmember McClung said he was worried about the amount of staff time that would be devoted for the amount of money. Councilmember Holden was not in favor. Councilmember Scott said it wasn't a make or break for him. Mayor Grant said he'd rather see staff focus on other things. Staff was directed to not pursue this grant opportunity. A. Ramsey County Lexington Avenue Project Update Interim Public Works Director/City Engineer Blomstrom noted there are roadway improvements planned on Lexington Avenue between County Road E and I-694, as well as ARDEN HILLS CITY COUNCIL WORK SESSION — August 19, 2019 3 watermain improvements for Arden Hills and Shoreview. Project design, schedule and cost sharing will be discussed. Alliant Engineering Consultant Weser explained the project is basically a full reconstruction. Some of the project partners are Ramsey County, Shoreview and Arden Hills, MnDOT, Roberts Management (Lexington Station Phase 3), residents and other businesses. The asphalt is rutting and will be replaced with concrete. Cities will be replacing water mains, and traffic signals will be brought up to current standards. The final design plan should be complete in late fall. The County is acquiring easements and should be done mid -summer of next year. Bidding will be mid -late 2020 with a spring 2021 construction start. Some utility relocation work may occur in 2020. Mr. Weser stated they held open houses in December, 2018 and April, 2019. Another open house will be held prior to construction. Mr. Weser said there is ongoing coordination with Lexington Station, the Rice Creek Watershed District, residents and other businesses. They have also talked with the owners of Shannon Square, Arby's, Big O Tires and Enterprise. They didn't receive any real pushback on the plan design. Ideally Arby's, Big O Tires and Enterprise would connect into the driveway access and signal from Lexington Station. Mr. Weser noted there will be sidewalk and trail improvements; the trail on the east side will be replaced and widened, the sidewalk on the west side will be replaced and the gap filled in by Lexington Station. The driveway at Lexington Station Phase 3 will be relocated to connect to Target Road and the current entrance will be removed. The signal system infrastructure will be upgraded; phasing and timing. There will be turn lane additions and a raised median. Shoreview will replace their watermain from County Road E to the TCF bank property as well as some sanitary sewer. Private utility work will be ongoing. Transit stops are being reviewed with Metro Transit, some may be relocated. Right turn lanes will be added to all the major intersections, a dual left turn lane southbound at Red Fox, a right turn lane on eastbound Red Fox. Other cross street improvements will consist of lane configurations revised on Grey Fox to provide dedicated left turns and a right through lane in each direction. Mr. Weser elaborated on the Red Fox Road intersection, they will be increasing the stacking distance for vehicles which will help the capacity of the intersection, a southbound right turn lane onto Red Fox will be added, a right turn overlap phase will be added to help the westbound queuing. When northbound and southbound lefts are going the right turn will get a green arrow. An eastbound right turn lane will be added on Red Fox to southbound Lexington. Signal timing improvements will be made along the whole corridor. The access management will provide a consistent median along Lexington Avenue and eliminate unsafe merging coming out of some of the driveways. Northbound traffic will be able to enter Shannon Square but there will be a right only out to go southbound or use of the signal at Grey Fox. A median is proposed across the driveway at Arby's/Big O Tires/Enterprise so there will be a right in, right out unless they work out access with the Lexington Station development to the Target Road intersection. Mr. Weser noted that Ramsey County will be using state aid funds for their portion of the project along with the County cost sharing policy for local agencies. There are potential assessments for properties benefitting from intersections and signals. A meeting was held with Target, the City of ARDEN HILLS CITY COUNCIL WORK SESSION — August 19, 2019 4 Shoreview and a conference call with the owners of Arby's and Big O Tires/Enterprise parcels, to make them aware of the access and signal changes being proposed, and possible assessments. City watermain work will be funded by the cities. Mr. Weser discussed the estimated project costs with a caveat on the easement costs. They are currently estimated at $2 a square foot for temporary easements and $10 a square foot for permanent easements. Ramsey County is cautioning that may be light for commercial properties so the numbers may go up. Estimated construction cost is about $9.1 million which includes a 10% contingency. There is 10% construction administration/inspection and 10% engineering cost comes to approximately $229,000 on the signal systems. Total estimated cost for the project is $11.6 million. County policy is that local agencies would share 50% of the easement costs. Target Road traffic signal would be 50% split between the cities, other traffic signals would be $175,000 for the city portion. New sidewalk is estimated at $23,000 for the city, the Arden Hills water main would be about $311,000. Twenty percent engineering and construction administration for the signal system is about $65,000, sidewalk and water main $80,000 for a total of $870,000 depending on the easement costs. Mr. Weser continued with construction staging. Detail discussions are still ongoing. There may be some short-term closures but they are planning to try to keep at least one lane open in each direction. Driveway access will be maintained as much as possible. Most of the widening will be on the west side so that side will be constructed first. Councilmember Holden asked what properties easements are being purchased from. Mr. Weser replied on the Arden Hills side permanent easements will be on the Shannon Square and Pace Industries properties, and temporary easements for grading north of that area. Shoreview will need more easements due to their water main reconstruction. Councilmember Scott noted that Pace Industries will be closing. Councilmember Holden asked about the money that was spent on resurfacing Lexington about five years ago. Mr. Weser said there are still some corners that need to be brought up to ADA standards and that may have been part of the work done previously. Mayor Grant mentioned the turn notation symbols aren't consistent on the drawings. Mr. Weser said they are changing the lane configuration on Grey Fox and are providing a dedicated left. Councilmember Holden asked if they could have a right turn only lane at County Road E. Mr. Weser said they did look at a dedicated right turn lane and not allowing through movement, but when people are stacked in the left turn lane and potentially backed up into the through lane they thought a through lane would be best. Councilmember Holden said the left hand turn didn't get stacked up now into the through lane. ARDEN HILLS CITY COUNCIL WORK SESSION — August 19, 2019 5 Mr. Weser said if it were made a right turn lane there would be additional property impacts at Goodwill. Councilmember Holden noted that if you are at Shannon Square you'll have to drive through the Cub parking lot in order to go left onto Lexington. Mr. Weser responded yes, they want people to use the signal. Councilmember McClung said when you're heading southbound there is a new right turn lane at Red Fox, Lexington Station, and Grey Fox but not at County Road E. He felt that would be a problem. Mr. Weser said they looked at that from a traffic standpoint and saw the benefit in keeping that a through right. Mayor Grant said if they put a dedicated right they would gain more capacity for stacking between County Road E and the railroad track. He would like to see an additional right turn lane added. Councilmember McClung added that you normally see people backed up in the right turn lane to go onto County Road E. Mr. Weser said he appreciates the discussion. It could be made a dedicated right in part because the lane drops out after County Road E. Councilmember Holden said with taking out the left hand turn at Shannon Square, everyone will have to go right. Interim Public Works Director/City Engineer Blomstrom said the designers could evaluate the lane drop north of the intersection or look at options to get an additional right turn lane. Mayor Grant clarified that coming out of Grey Fox there is a dedicated left coming out onto Lexington, that is signalized. Also, coming out of Lexington Station Phase 3 there isn't a dedicated right but you could make a right. Mr. Weser said there could be a three lane situation depending on how much room is there after the development is done. Interim Public Works Director/City Engineer Blomstrom felt adding a dedicated right turn lane out of Lexington Station at Target Road would definitely increase the capacity of the intersection. Especially if Big O Tires and Arby's are added to the intersection. Councilmember Holmes wants to get rid of the driveway to TCF from Lexington. Mr. Weser said the County traffic staff doesn't want the driveway but there is a previous agreement with Shoreview to not take it out. Councilmember Holden asked about the radius on Red Fox being wide enough for trucks. ARDEN HILLS CITY COUNCIL WORK SESSION — August 19, 2019 6 Mr. Weser said they are wide intersections and will work for large trucks. Councilmember McClung asked if the new light at Red Fox will be timed so it doesn't cause a backup between Red Fox and the freeway. Mr. Weser said they would be. Councilmember Holden said if you are going east on Red Fox Road and want to go north onto Lexington the lanes are full of traffic coming out of Target. There needs to be a control for the right turn going north. Councilmember Holmes agreed that a continuous right won't work from the Arden Hills perspective. She felt there is plenty of room for stacking on Red Fox Road coming out of Target. She would like to see no right on red. Councilmember McClung said the right turn on red should be prohibited because people on the Arden Hills side can't get out now on a green arrow to go left. Mr. Weser said he can take the request back to the signal designers to see what they can do. The signals will be interconnected on a common control system all along the corridor. Councilmember Holmes said she'd like to see a signal with an arrow that goes right that can be turned on and off as necessary. It could blink yellow most of the time but at peak times it could be red. Mayor Grant asked if there would be federal money involved in the project. Ramsey County Project Manager Yang said there were state aid funds but not federal. Interim Public Works Director/City Engineer Blomstrom highlighted the three key points that the Council wants to see: dedicated right turn from south bound Lexington onto County Road E, a right turn lane at the Lexington Station/Target intersection and a right turn signal for westbound Red Fox at Lexington. C. Park Security Discussion City Administrator Perrault said this went back to a previous discussion when Sheriff Serier was at a meeting and the Council asked staff to come up with a plan for comments and concerns regarding the parks. A table with incidents from 2017 to date was provided along with a list of incidents that had been reported to the Sheriff's department. The Council also previously discussed adding cameras at Cummings park. Initial cost for cameras would be around $5000 with approximately $1000 per year thereafter. Staff wants to establish abetter tracking system to monitor what is going on at the parks. They are proposing to have a quarterly meeting with staff and the Sheriff's department to discuss incidences and share concerns, unless there is something that needs a timelier discussion. Recreation Coordinator Knoll explained they have a new numbering system for keys, so they know which staff person has which keys. The keys are also marked "do not duplicate". Three lead ARDEN HILLS CITY COUNCIL WORK SESSION — August 19, 2019 7 staff members get keys and they are required to turn them in at the end of the season. They are charged a $25 fee for a lost key. Councilmember Scott asked about putting fake cameras in the parks. Councilmember Holmes felt they had enough information. There are three troublesome parks: Cummings, Hazelnut and Perry. She thought cameras should be considered. Councilmember Holden asked how much it costs to rekey. Recreation Coordinator Knoll said it's around $250. They have to rekey every door, and Cummings, for example has 15 doors. The general public is charged a $200 deposit when they rent the pavilions. Councilmember Holden suggested having only one door be able to be opened from the outside and the rest would be opened from the inside, that way they'd only have to change one lock. City Administrator Perrault said they could have the locksmith take locks off of all but 2 doors, in case one sticks. But suggested waiting until the next time they need to rekey to have the work done. Recreation Coordinator Knoll said she will look into getting the door locks redone. Mayor Grant said he was on board with getting a few fake cameras. Discussion ensued regarding possible locations for fake cameras. Councilmember Holden suggested we turn the floodlights off at the pavilions. Mayor Grant thought sensor lights would be a good idea. Discussion ensued. City Administrator Perrault summarized that staff would look into fake cameras, rekeying to have locks on only 1 or 2 doors, sensor lights on the pavilions (if the Sheriff agrees to the idea), and quarterly reporting. D. Preliminary General Fund Budget Finance Director Bauman stated that she would be reviewing the preliminary General Fund budget for 2020. The City is required to adopt a maximum tax levy by the end of September. For the purposes of discussion, there is a 5% tax levy reflected in the budget. Finance Director Bauman said the General Fund budget is not balanced. It is underfunded by $159,700. Progress is being made but the practice isn't sustainable so they are trying to eliminate the deficit. Part of the tax levy increase will go to drop the deficit budget balance. A tax levy increase of 9.05% would be needed to balance the General Fund but even with that there would still be issues with some of the capital funds. The revenue budget is projected to be $4.871 ARDEN HILLS CITY COUNCIL WORK SESSION — August 19, 2019 8 million, which is an increase of 1.4%. The building plan check fees budgeted for 2019 were a little high, so the charges for services budget is dropping in 2020. Finance Director Bauman showed a graph of General Fund expenditures for 2016-2020. Councilmember Holden requested the graph be revised to show budgeted versus actual dollars. Finance Director Bauman noted the biggest increase is in public safety costs which the City contracts for. Overall the Personnel Services Budget is going up only by a total of 1.8%, which includes a 3% COLA, 3% health and 3.5% dental. Finance Director Bauman said the Supplies and Materials Budget didn't change much between the two years, but the contractual services budget is changing. It is being proposed to move $50,000 from the Street Maintenance Budget for patching and overlay to the PIR Fund. The Ramsey County police contract will have a $95,870 increase, the Ramsey County dispatch contract is going down almost $23,000, and the Lake Johanna Fire Department budget is increasing $47,310. Finance Director Bauman discussed property values. All property type values are increasing in Ramsey County, but the biggest increase will be residential. County wide taxable market values on residential properties are going up 8.5%, commercial/industrial is going up 1.6% and apartments are going up 7.4%. Median home values in Arden Hills are going up from $346,900 to $372,400. City tax on $346,900 payable in 2019 was $871. That home at $372,400 with the proposed 5% tax levy would be $926, or a $55 increase. The median value home price has increased 24% since 2016 but the City tax on that home has gone up 20%. Based on current values, the proposed tax rate would be the lowest it's been since 2012. Finance Director Bauman explained the Proposed Tax Levy chart and list of tax levy assumptions. Other funds that rely on tax levy dollars include the EDA fund, Public Safety Capital Fund, Equipment/Building Replacement Fund and the PIR fund. Discussion ensued regarding street paving projects and related costs. Interim Public Works Director/City Engineer Blomstrom will do an analysis to see the exact cost savings from doing paving work with our City staff versus hiring a contractor. Councilmember Holden asked about the process for department heads setting their budgets. Finance Director Bauman replied that she sends detailed line items of the previous two years budgets to the department heads and asks for them to fill in the budget for the third year. She then goes through the items and asks questions as needed. After discussion regarding the tax levy, it was generally agreed that a 5% maximum would be brought forward for preliminary approval. Finance Director Bauman will bring the General Fund Budget to a Council meeting in September for Council to set a tax levy at that time. ARDEN HILLS CITY COUNCIL WORK SESSION — August 19, 2019 9 E. Council Tracker City Administrator Perrault and staff reviewed the Council Request Tracker with the City Council. Perry Park Dog Park Improvements and Old Snelling Trail and McCracken Lane were removed. Additional columns for planned completion date and revised completion date were requested to be added. Items for the Vacant House on Brighton Way and 2020 Corrections Resources (ICWC) plan were added. Council agreed to continue the meeting past 8:00 p.m. F. Public Works Office Support Discussion (Bench Handout) City Administrator Perrault noted that the Personnel Committee had a meeting to begin preliminary discussions regarding Public Works staffing. Current and future needs of the department were discussed. Staff believed one of the organizational needs is to hire a Public Works Administrative Assistant. Title and grade would be an office support specialist, similar to the front desk, but this position would be at the Public Works facility. Interim Public Works Director/City Engineer Blomstrom added the goal is to increase the productivity and functionality of the department. Currently, most calls for service are going directly to the Public Works Superintendent (Jeff) so he is saturated with phone calls while he is trying to be the subject matter expert, show the staff how to do projects and be a good manager. He said most public works departments have at least one administrative support person that can focus on giving good customer service. Many calls could be screened and answered by an administrative assistant. A work order system would help manage work as it's coming in. Arden Hills doesn't have a work order system, and this position could coordinate that. Other duties could include coordinating material orders, inventory, implementing and monitoring a training and safety program. His advice to improve customer service would be to get a strong administrative assistant. City Administrator Perrault said that even though there is a working foreman position vacant, staff feels the administrative assistant would be the most beneficial for current operations. Estimated budget savings would be $17,000. Councilmember Holmes felt that a lot of issues could be resolved by having someone taking some of the burden of the Superintendent but not by adding another working foreman. Councilmember Holden asked if there would be enough work for the position as a full FTE. Interim Public Works Director/City Engineer Blomstrom replied that there is a risk of not having safety training covered, along with regulatory reporting. The City can be audited and they levy fines on cities. Having a work order system is one of the most fundamental things of having efficient work flow, that also keeps records of where staff spends the most time and identifies areas that can be improved. This person would also keep the Safety Committee moving forward. Councilmember McClung said he'd like to have further discussion along with Public Works Director/City Engineer position. He'd like to look at the whole structure of the department. ARDEN HILLS CITY COUNCIL WORK SESSION — August 19, 2019 10 Mayor Grant said the Personnel Committee wanted to get the idea to the Council for future consideration. 2. COUNCIL/STAFF COMMENTS Councilmember Scott noted food wasn't provided to the election officials and would like to see it happen every time. Councilmember Holmes mentioned that she would like the Council to talk about Highway 96 plantings and beautification. Councilmember Holden wanted to know where the City is on I&I and get an account of the MSA funds. She also inquired about the new HVAC system for City Hall and said she'd like to consider a solar panel be added. City Administrator Perrault said a recommendation came in with two options that staff will review and they can ask to get pricing for a solar panel. City Administrator Perrault noted that a Public Works Maintenace Worker resigned and staff would like to request approval to post for the position at the next Council meeting. Bench handouts will be provided at the next meeting with RFPs for the Old Snelling project. Also, Karth Lake needs a new pump and staff is working on determining if the City or the Karth Lake District is responsible to provide funding for a new pump. It will be brought forward for further discussion at the October work session. ADJOURN Mayor Grant adjourned the City Council Work Session at 8:32 p.m. David Grant Mayor Jolene Trauba Deputy Clerk ' ,-ARQEN_HILLSLS Approved: September 9, 2019 CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL EXECTUVE SESSION (CLOSED) August 26, 2019 6:00 P.M. - ARDEN HILLS CITY HALL CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the Special City Council Executive Session (Closed) at 6:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Dave McClung, Fran Holmes and Steve Scott Also present: City Administrator Dave Perrault; Finance Director Gayle Bauman; Community Development Manager/City Planner Mike Mrosla; City Attorney Joel Jamnik; and Attorney Samuel Clark, Green Espel. Also, Attorney John Baker, Green Espel (via telephone) 1. AGENDA ITEMS A. TCAAP Litigation Discussion The City Council received an update from Counsel Baker and Clark and discussed TCAAP litigation. 2. COUNCIL/STAFF COMMENTS None. ADJOURN Mayor Grant adjourned the Special City Council Executive Session (Closed) at 6:55 p.m. Dave Perrault City Administrator David Grant Mayor DRAFT -ARQEN_HILLS Approved: September 23, 2019 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING AUGUST 26, 2019 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Steve Scott Absent: None Also present: City Administrator Dave Perrault; Interim Public Works Director/City Engineer Todd Blomstrom; Finance Director Gayle Bauman; Community Development Manager/City Planner Mike Mrosla; City Attorney Joel Jamnik; and City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the meeting agenda as presented. The motion carried unanimously (5-0). 2. PUBLIC INQUIRIES/INFORMATIONAL Gregg Larson, 3377 North Snelling Avenue, provided copies of a quote from the constitution to the City Council. Mr. Larson expressed frustration with the fact the Council has banned residents from speaking about pending litigation during City Council meetings. He proposed the Council take proper action regarding this matter and that the banning of speech be placed on the next City Council agenda for proper discussion and action with an open vote. 3. RESPONSE TO PUBLIC INQUIRIES A. Public Inquiry Responses from July 22, 2019 City Council Meeting • Arden Hills Notes (City Newsletter) — Arden Manor ARDEN HILLS CITY COUNCIL — AUGUST 26, 2019 • Resident 2018 PMP and Other Questions N City Administrator Perrault reviewed the City's response to Public Inquiries that occurred at the July 22 City Council meeting. He explained after doing some investigation regarding the mailing routes, Arden Manor would now be receiving publications of the City Newsletter. Interim Public Works Director/City Engineer Blomstrom commented on the 2018 PMP project and explained the contractor would be completing pavement repairs Wednesday through Friday of this week. He reported a newsletter was sent out to PMP homeowners regarding the proper maintenance of sod. He stated staff was aware of the fact a small area needed restoration along James Circle and noted this would be added to the contractor's punch list. He provided further comment regarding the two caps that residents have in their yards for utility services. Finance Director Bauman discussed the property taxes paid in Arden Hills versus White Bear Lake. She explained White Bear Lake receives Local Government Aid (LGA) funds, while Arden Hills receives none. She indicated White Bear Lake has a franchise fee and receives rental fees. \\ Community Development Manager/City Planner Mrosla noted that metal roofs are allowed. 4. STAFF COMMENTS A. Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update City Administrator Perrault provided an update on TCAAP stating litigation with Ramsey County was ongoing. B. Transportation Update Interim Public Works Director/City Engineer Blomstrom updated the Council on the I-35 MnPASS project and discussed several upcoming ramp closures. He noted signage was being put in place to update the public regarding the planned ramp closures. Interim Public Works Director/City Engineer Blomstrom stated the Lexington Avenue resurfacing project was now complete with minor signal revisions scheduled for October. Interim Public Works Director/City Engineer Blomstrom explained Oak Avenue would be resurfaced beginning September 91n Interim Public Works Director/City Engineer Blomstrom stated the Highway 10 frontage road improvement project was substantially complete. Interim Public Works Director/City Engineer Blomstrom reported Public Works staff was monitoring State Fair parking. He encouraged any residents with concerns to contact City Hall. Further discussion ensued regarding the State Fair parking that was occurring in Arden Hills. 5. APPROVAL OF MINUTES A. July 15, 2019, City Council Work Session ARDEN HILLS CITY COUNCIL — AUGUST 26, 2019 B. July 22, 2019, Special City Council Executive Session (Closed) C. July 22, 2019, Regular City Council D. August 5, 2019, Special City Council Executive Session (Closed) Councilmember Holden noted she spoke with staff regarding several corrections she would like to the July 22 City Council meeting minutes. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the July 15, 2019, City Council Work Session meeting minutes, July 22, 2019, Special City Council Executive Session (Closed) meeting minutes, July 22, 2019, Regular City Council meeting minutes; and August 5, 2019, Special City Council Executive Session (Closed) meeting minutes as amended. The motion carried unanimously (5-0). 6. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve Resignation of Public Works Maintenance Worker C. Motion to Authorize Recruitment for Public Works Maintenance Worker D. Motion to Approve AUAR Update E. Motion to Approve Resolution 2019-026 Ordering the Preparation of Feasibility Report — 2020 Pavement Management Program (PMP) F. Motion to Approve Estimated Expenditures for Resurfacing of Oak Avenue MOTION: Councilmember Holden moved and Councilmember McClung seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). 7. PULLED CONSENT ITEMS None. 8. PUBLIC HEARINGS None. 9. NEW BUSINESS None. 10. UNFINISHED BUSINESS None. 11. COUNCIL COMMENTS ARDEN HILLS CITY COUNCIL — AUGUST 26, 2019 4 Councilmember Scott stated he attended several Night to Unite events on Tuesday, August 6. He welcomed the new families he had met to Arden Hills. He thanked the Lake Johanna Fire Department, Public Works, and Ramsey County Sheriff's Department for their presence during Night to Unite. Councilmember Scott reported the Ramsey County League of Local Government met and discussed transportation. Councilmember Scott explained the 834th Aviation Support Battalion at AHATS had 800 soldiers and 700 of them would be deployed this fall. Councilmember McClung thanked the Public Works Department for having a presence during National Night Out. Councilmember McClung stated he appreciated the new high definition audio/visual equipment in the Council Chambers. Councilmember Holmes encouraged residents to remember school would be back in session on Tuesday, September 3. She commented on the new traffic patterns that would occur around some of the schools in the community and encouraged residents to drive safely. Councilmember Holden asked who would be constructing the Old Snelling roundabout. Interim Public Works Director/City Engineer Blomstrom explained the City would be constructing this project in cooperation with Ramsey County. He indicated the City would be leading the design and construction efforts. Further discussion ensued regarding the proposals for this project. Councilmember Holden expressed concern with the fact the City had to pay for 25% of this project when this was a County roadway. She wanted to better understand why the County was pushing their costs onto the City. Interim Public Works Director/City Engineer Blomstrom indicated he could have the project costs numbers for the Council to review by Friday. Councilmember Holden reported she attended several National Night Out parties that were very successful. She noted she talked many people and all were in support of the Council regarding TCAAP litigation. Mayor Grant stated he too was able to attend a number of National Night Out parties. He stated he appreciated hearing positive comments about neighborhoods and the City. Mayor Grant thanked CTV for the work they completed in the Council Chambers. ARDEN HILLS CITY COUNCIL — AUGUST 26, 2019 ADJOURN 5 M ION: Councilmember McClung moved and Councilmember Holden seconded a motion to adiourn. The motion carried unanimously (5-0). Mayor Grant adjourned the Regular City Council Meeting at 7:37 p.m. Julie Hanson City Clerk David Grant Mayor -fl I��EN_ HILLS MEMORANDUM DATE: September 23, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst SUBJECT: Budgeted Amount: Actual Amount: N/A N/A Council Should Consider A. Approve Claims and Payroll or B. Reject Claims and Payroll CONSENT ITEM 7A Funding Source: N/A Background Payroll is processed biweekly and accounts payable is processed weekly. Budget Impact NA Attachments 2019 Payroll #18...................................................................... $ 103,021.90 2019 Payroll #19...................................................................... $ 81,492.43 Total Payroll $184,514.33 Paid Claims ---08/24/2019 through 09/13/2019 (Check Nos. 48705-48764 and ACH Checks) .................................... $ 480,090.43 Total Accounts Payable $ 480,090.43 Total Claims $664,604.76 CITY OF ARDEN HILLS PAYROLL # 18 CHECKS DATED: 09/06/19 Biweekly: 08/17/19 - 08/30/19 EMPLOYEE DEDUCTIONS AMT. CITY BENEFIT 1 FSA Health Care Reimb. 6,271.20 FSA Dependent Care Reimb. EFT TOTAL FLEXIBLE SPENDING 1 3,059.29 504.56 EFT A Oasdi 4,357.51 4,357.51 EFT A Medicare 1,019.13 1,019.13 EFT TAL TAXES 1 14.707.131 5.376.64 Health Premium 1,405.16 15,781.28 Dental Premium 168.81 618.54 FSA Health Care Reimb. 0.00 FSA Dependent Care Reimb. 208.33 TOTAL FLEXIBLE SPENDING 1 1,782.301 16,399.82 HSA Health Saving 368.33 1,578.13 Health Care Savings Plan -Retirement 1,542.14 Health Care Savings Plan -2% 333.52 Health Care Savings Plan -4% 496.34 TOTAL HEALTH SAVINGS 1 2,740.331 1,578.13 PERA 4,060.31 4,685.00 ICMA 2,183.73 378.42 Central Pension Fund -Union 576.00 Life/Addl MN State Retirement System 504.56 19.51 TOTAL RETIREMENT 1 7,324.601 5,063.42 IUOE 49 Dues(Union) 122.50 LTD/STD Insurance 1,116.71 PERA Life Insurance 32.00 Life/Addl/Dep Life 76.57 98.90 Life/Addl 25.20 UNUM 19.51 AFLAC 53.18 TOTAL VOLUNTARY 1 1,445.671 98.90 Total Employee Deductions 28,000.03 Net Payroll 0.00 Direct Deposit 46,504.98 Gross Payroll Tie -Out 74,504.99 Plus City Paid Benefit 28,516.91 TOTAL PAYROLL COST 103,021.90 FICA TIE -OUT Gross Payroll 74,504.99 Less Total FSA 1,782.30 Less Total HAS 2,740.33 Less Voluntary Ins 78.38 Plus ICMA Employer 378.42 Net P/R Subject to FICA 70,282.40 FICA Oasdi @6.20% 4,357.51 FICA Medicare @ 1.45% 1,019.13 ment Method A/P Check* A/P Check* A/P Check* A/P Check* EFT EFT EFT EFT EFT A/P Check* EFT A/P Check* A/P Check* A/P Check* A/P Check* A/P Check* EFT EFT Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax Deposit Service. Transfers are typically made up to two days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. CITY OF ARDEN HILLS PAYROLL # 19 CHECKS DATED: 09/20/19 Biweekly: 08/31/19 - 09/13/19 EMPLOYEE DEDUCTIONS AMT. CITY BENEFIT 168.81 0.00 FSA Health Care Reimb. 6,169.29 FSA Dependent Care Reimb. EFT TOTAL FLEXIBLE SPENDING 1 3,011.81 UNUM EFT A Oasdi 4,232.55 4,232.55 EFT A Medicare 989.87 989.87 EFT TAL TAXES 1 14.403.521 5.222.42 Health Premium 1,405.16 0.00 Dental Premium 168.81 0.00 FSA Health Care Reimb. 0.00 FSA Dependent Care Reimb. 208.33 TOTAL FLEXIBLE SPENDING 1 1,782.301 0.00 HSA Health Saving 368.33 0.00 Health Care Savings Plan -Retirement 0.00 Health Care Savings Plan -2% 331.89 Health Care Savings Plan -4% 524.09 TOTAL HEALTH SAVINGS 1 1,224.311 0.00 PERA 4,095.42 4,725.49 ICMA 2,482.34 378.42 Central Pension Fund -Union 537.60 MN State Retirement System 504.56 TOTAL RETIREMENT 1 7,619.921 5,103.91 IUOE 49 Dues(Union) 122.50 LTD/STD Insurance 0.00 PERA Life Insurance 32.00 Life/Addl/Dep Life 76.55 0.00 Life/Addl 25.20 UNUM 19.51 AFLAC 53.18 TOTAL VOLUNTARY 1 328.941 0.00 Total Employee Deductions 25,358.99 Net Payroll 0.00 Direct Deposit 45,807.11 Gross Payroll Tie -Out 71,166.10 Plus City Paid Benefit 10,326.33 TOTAL PAYROLL COST 81,492.43JI FICA TIE -OUT Gross Payroll 71,166.10 Less Total FSA 1,782.30 Less Total HAS 1,224.31 Less Voluntary Ins 78.38 Plus ICMA Employer 378.42 Net P/R Subject to FICA 68,459.53 FICA Oasdi @6.20% 4,232.55 FICA Medicare @ 1.45% 989.87 ment Method QP Check* QP Check* QP Check* 4/P Check* EFT EFT EFT EFT EFT A/P Check* EFT A/P Check* A/P Check* A/P Check* A/P Check* A/P Check* EFT EFT Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax Deposit Service. Transfers are typically made up to two days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. Accounts Payable Checks by Date - Detail by Check Date User: pang.silseth Printed: 9/13/2019 3:06 PM ---ARDEN HILLS Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount ACH 0192 Grainger, Inc 08/30/2019 9270168066 Spotlight -Camera Trailer 271.30 Total for this ACH Check for Vendor 0192: 271.30 ACH 0638 Bro-Tex,Inc 08/30/2019 522309 Supplies 469.44 Total for this ACH Check for Vendor 0638: 469.44 ACH 0772 ESS Brothers & Sons, Inc. 08/30/2019 ZZ6592 Manhole Oak Avenue 530.00 Total for this ACH Check for Vendor 0772: 530.00 ACH 0922 North Suburban Access Corporation 08/30/2019 2019-140 Council Chambers HD Upgrade 8,593.61 Total for this ACH Check for Vendor 0922: 8,593.61 ACH 10312 Michael Ruth 08/30/2019 08222019 Umpire 8/8 48.00 Total for this ACH Check for Vendor 10312: 48.00 ACH 3698 Shaila Cunningham 08/30/2019 08262019 Summer Thursday Morning Yoga 19SAYC00 1,100.00 Total for this ACH Check for Vendor 3698: 1,100.00 ACH 4375 Accela Inc. 08/30/2019 INV-ACC47988 Springbrook Upgrade 5,008.50 Total for this ACH Check for Vendor 4375: 5,008.50 ACH 4445 Pioneer Rim and Wheel Co. 08/30/2019 O1BO5476 Wipers 178.25 Total for this ACH Check for Vendor 4445: 178.25 ACH FPTC Flexible Pipe Tool Company Inc. 08/30/2019 24054 Short Procter 248.00 Total for this ACH Check for Vendor FPTC: 248.00 ACH ACH001 US Bank 08/30/2019 BAUMG82019 MINNESOTA GOVERNMENT FIN 50.00 BAUMG82019 BREEZY POINT RESORT INTL 127.78 BAUMG82019 BREEZY POINT RESORT INTL 127.78 CHRIM82019 U OF M CONTLEARNING 30.00 CHRIM82019 THE HOME DEPOT #2828 69.63 FRIDJ82019 IN *NITTI ROLLOFF SERVICE 50.00 AP Checks by Date - Detail by Check Date (9/13/2019 3:06 PM) Page 1 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference FRIDJ82019 AMAZON.COM*MA37304R2 AMZN 81.46 FRIDJ82019 IN *NITTI ROLLOFF SERVICE 346.00 FRIDJ82019 AMAZON.COM*MA5IA6US2 AMZN 96.52 FRIDJ82019 COSTCO WHSE #1021 91.29 FRIDJ82019 AMZN MKTP US*MA80X1160 120.00 FRIDJ82019 AMAZON PRIME 13.95 FRIDJ82019 AMAZON.COM*MA37304R2 AMZN 81.46 FRIDJ82019 AMZN MKTP US*MAl3D2DT2 112.00 FRIDJ82019 AMZN MKTP US*MA5NZ78B1 113.53 FRIDJ82019 AMZN MKTP US*MA2AM33S2 33.99 FRIDJ82019 AMZN MKTP US*MA4X17BP1 50.69 HANSJ82019 DAVANNIS #10 ARDEN HILLS 241.69 HANSJ82019 THE STAR TRIBUNE CIRCULAT 49.27 HANSJ82019 HEADSETSCOM -225.43 HANSJ82019 FACEBK *NMZNMMN6P2 10.18 HANSJ82019 GTS EDUCATIONAL EVENTS 10.00 HANSJ82019 DAVANNIS #10 ARDEN HILLS 90.55 KNOLS82019 JIMMY JOHNS - 1532 - E 45.90 KNOLS82019 RVT*STILLWATER PARK RAM 5.00 KNOLS82019 NOODLES & CO WEB 340 34.63 KNOLS82019 CUB FOODS #1641 11.81 KNOLS82019 DAIRY QUEEN #11236 5.00 KNOLS82019 TARGET 00006197 60.00 KNOLS82019 WASH N FILL NB 13.79 KNOLS82019 RVT*STILLWATER PARK RAM 5.00 KNOLS82019 AMERICAN MEADOWS INC 82.80 MIKAT82019 MASTER HALCO INC 038 22.71 MIKAT82019 THE HOME DEPOT #2828 128.46 MIKAT82019 THE HOME DEPOT #2828 24.79 MIKAT82019 THE HOME DEPOT #2828 32.11 MIKAT82019 APL*ITUNES.COM/BILL 0.99 MIKAT82019 U OF M CONTLEARNING 100.00 MIKAT82019 MENARDS MAPLEWOOD MN 33.75 MIKAT82019 U OF M CONTLEARNING 30.00 MOONJ82019 THE UPS STORE 6136 93.12 MOONJ82019 THE UPS STORE 6136 93.12 MOONJ82019 THE HOME DEPOT 2828 267.13 PERRD82019 HOLIDAY CAR WASH 0368 10.74 PERRD82019 USA FOOTBALL 793.18 PERRD82019 JIMMIES OLD SOUTHERN BBQ 937.34 SCHID82019 VEHICLESAFETYSUPPLYCOM 28.55 SCHID82019 AMAZON.COM*MA6AW5JY0 AMZN 10.56 VAUGJ82019 HAPPY FACES ENTERTAI 205.00 VAUGJ82019 MICHAELS STORES 3701 30.86 VAUGJ82019 MICHAELS STORES 3701 27.89 VAUGJ82019 SAMSCLUB #6309 122.15 VAUGJ82019 DICKS SPORTING GOODS#393 104.04 VAUGJ82019 S&S WORLDWIDE INC. 25.69 WARDR82019 SUGAR LAKE LODGE 137.34 WARDR82019 SUGAR LAKE LODGE 115.37 Total for this ACH Check for Vendor ACH001: 5,411.16 ACH ACH002 Aflac 08/30/2019 935486 Insurance Premiums -Aug 2019 106.36 Total for this ACH Check for Vendor ACH002: 106.36 ACH ACH003 Pitney Bowes Inc. 08/30/2019 7232019 July Postage Fees 19.99 AP Checks by Date - Detail by Check Date (9/13/2019 3:06 PM) Page 2 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 7232019 July Postage - Newsletter July Sales/Use Tax 676.26 134.85 72019 Total for this ACH Check for Vendor ACH003: 696.25 ACH ACH004 Further 08/30/2019 0.21 7302019 Dep Care FSA July Sales/Use Tax 1,218.00 Total for this ACH Check for Vendor ACH004: 1,218.00 ACH ACH005 Minnesota Revenue -Sales & Use Tax 08/30/2019 5705 Top Soil Purchase 8/1 72019 July Sales/Use Tax 26.79 134.85 72019 July Sales/Use Tax 15,786.31 5730 72019 July Sales/Use Tax 0.21 Total for Check Number 48711: 72019 July Sales/Use Tax -0.31 Total for this ACH Check for Vendor ACH005: 15,813.00 48705 UB*00356 Roland Amundson 08/30/2019 Refund Check 001594-000,1686 Brueberry Lar 134.89 Total for Check Number 48705: 134.89 48706 UB*00361 NadiraAnjom 08/30/2019 Refund Check 008253-000,3758 Brighton Way 31.17 Total for Check Number 48706: 31.17 48707 0131 Beisswenger's How -To Store 08/30/2019 215374 Chain Sharpening 71.91 216829 Misc Supplies 19.98 216978 Misc Supplies 5.37 Total for Check Number 48707: 97.26 48708 1081 Copperhead Innovations LLC 08/30/2019 11851 Locator Repair 261.67 11851 Locator Repair 261.67 11851 Locator Repair 261.66 Total for Check Number 48708: 785.00 48709 DMLP Dell Marketing, L.P. 08/30/2019 10334037718 Computer Assoc Planner 1,243.39 Total for Check Number 48709: 1,243.39 48710 UB*00352 Paul Dotray 08/30/2019 Refund Check 002606-000, 3323 Katie Lane 11.15 Total for Check Number 48710: 11.15 48711 0337 D -Rock Center Landscape Supply Inc. 08/30/2019 5705 Top Soil Purchase 8/1 60.00 5717 Mulch Purchase 8/5 134.85 5719 Mulch Purchase 8/7 195.08 5730 Top Soil Purchase 8/19 90.00 Total for Check Number 48711: 479.93 48712 UB*00358 Jonathan Hofer 08/30/2019 Refund Check 000310-000, 4136 Gale Circle 247.00 AP Checks by Date - Detail by Check Date (9/13/2019 3:06 PM) Page 3 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for Check Number 48712: 247.00 48713 8081 Kimley-Horn and Associates, Inc 08/30/2019 14337106 TCAAP-July 31, 2019 5,206.00 14498801 Old Snelling Bridge-July 31, 2019 5,336.45 Total for Check Number 48713: 10,542.45 48714 U13*00359 Lakes Sothebys International Realty 08/30/2019 Refund Check 012307-000, 3270 1/2 Snelling A 25.29 Total for Check Number 48714: 25.29 48715 U13*00354 Phillip Meneau 08/30/2019 Refund Check 002920-000,1359 Arden View E 256.53 Total for Check Number 48715: 256.53 48716 0257 Minnesota Dept. of Health 08/30/2019 08132019 Q3 20196 Water Connection Fee 4,201.00 Total for Check Number 48716: 4,201.00 48717 0155 Office of MN IT Services 08/30/2019 W19070586 July 2019 Phone 736.17 Total for Check Number 48717: 736.17 48718 10304 Playpower LT Farmington 08/30/2019 1400235337 Landing Deck 212.00 Total for Check Number 48718: 212.00 48719 0811 Ramsey County 08/30/2019 FLEET-000499 Equipment Service & Parts-July 2019 3,432.00 FLEET-000499 Equipment Service & Parts-July 2019 839.65 Total for Check Number 48719: 4,271.65 48720 U13*00351 Rasey County Property Tax Service 08/30/2019 Refund Check 002606-000, 3323 Katie Lane 178.60 Total for Check Number 48720: 178.60 48721 10273 Regency Homes 08/30/2019 2019-00029 Escrow Refund, Temp CO 2019-00029, 1392 Ar 6,000.00 Total for Check Number 48721: 6,000.00 48722 UB*00360 Luke & Rachel Shields 08/30/2019 Refund Check 011813-000, 1317 Karth Lake Ci 226.01 Total for Check Number 48722: 226.01 48723 UB*00355 Aaron Spindler 08/30/2019 Refund Check 009012-000, 1912 Jerrold Avenw 36.86 Total for Check Number 48723: 36.86 48724 UB*00357 Thomas Stanoch 08/30/2019 Refund Check 011354-000, 1880 Edgewater Av 169.69 AP Checks by Date - Detail by Check Date (9/13/2019 3:06 PM) Page 4 Check No Vendor No Invoice No Vendor Name Check Date Description Reference Check Amount PR18 Total for Check Number 48724: 169.69 48725 UB*00353 Martin Stone 08/30/2019 327.96 Refund Check 002489-000,1983 Edgewater Av 198.00 ACH 0387 Total for Check Number 48725: 198.00 48726 12151 Universal Services, Inc. 08/30/2019 1,561.54 2019-00005 Escrow Refund ROW 2019-00005,1265 Grey F 1,000.00 2019-00085 Escrow Refund ROW 2019-00085, 3900 Norhwi 1,000.00 ACH 10259 Total for Check Number 48726: 2,000.00 48727 1161 Valley -Rich Co., Inc. 08/30/2019 20.36 27353 3385 Snelling Ave Water Main 5,500.00 Total for Check Number 48727: 5,500.00 Total for 8/30/2019: 77,275.91 ACH 0382 ICMA Retirement Trust - 106944 09/06/2019 PR18 PR Batch 00 100.09.2019 ICMA Employer Perce PR Batch 00 100.09.2019 ICN 378.42 PR18 PR Batch 00100.09.2019 ICMA Employee Percc PR Batch 00 100.09.2019 ICN 327.96 Total for this ACH Check for Vendor 0382: 706.38 ACH 0387 ICMA Retirement Trust- #302482 09/06/2019 PR18 PR Batch 00100.09.2019 ICMA Employee Dedu PR Batch 00100.09.2019 ICN 1,561.54 PR18 PR Batch 00100.09.2019 ICMA Employee Percc PR Batch 00 100.09.2019 ICN 294.23 Total for this ACH Check for Vendor 0387: 1,855.77 ACH 10259 Joe Vaughan 09/06/2019 08292019 Mileage Reimbursement 8/6-8/20 20.36 Total for this ACH Check for Vendor 10259: 20.36 ACH 10291 Mike Mrosla 09/06/2019 09052019 Parking -Mediation 28.00 Total for this ACH Check for Vendor 10291: 28.00 ACH 5025 Sara Knoll 09/06/2019 09052019.1 Mileage Reimbursement 6/3-7/12 150.80 09052019.2 Mileage Reimbursement 7/17-8/7 107.30 Total for this ACH Check for Vendor 5025: 258.10 ACH 5493 Jolene Trauba 09/06/2019 08302019 Mileage Reimbursement 7/19-8/23 37.47 Total for this ACH Check for Vendor 5493: 37.47 ACH TOII Tokle Inspections, Inc 09/06/2019 09032019 Electrical Inspections August 2019 2,359.20 Total for this ACH Check for Vendor TOII: 2,359.20 48728 4050 Advanced Engineering and Enivornmental 109/06/2019 64381 Water System Model 7/6-8/2 1,336.90 AP Checks by Date - Detail by Check Date (9/13/2019 3:06 PM) Page 5 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 8,357.96 0899-003426404 Waste Service 9/1-9/30 Total for Check Number 48728: 1,336.90 48729 CPF1 Central Pension Fund 09/06/2019 111.60 3422196111 184503.0819 August 2019 Pension 3422196111 1,228.80 79.13 3422196116 Supplies Total for Check Number 48729: 1,228.80 48730 1193 Further Inc. 09/06/2019 Tax Increment Districts 1389995 Participant Fee August 2019 51.70 106.38 ACH 0292 Oxygen Service Company, Inc. Total for Check Number 48730: 51.70 48731 IDAI Ideal Advertising, Inc 09/06/2019 AP Checks by Date - Detail by Check Date (9/13/2019 3:06 PM) 47968 Adult Softball Championship T -Shirts 194.50 47969 Staff Shirts 244.00 Total for Check Number 48731: 438.50 48732 0282 Republic Services Inc. #899 09/06/2019 09/13/2019 0899-003419310 Recycling August 2019 8,357.96 0899-003426404 Waste Service 9/1-9/30 402.00 ACH 0189 Total for Check Number 48732: 8,759.96 48733 0327 Staples Business Advantage 09/06/2019 111.60 3422196111 Supplies 39.95 3422196111 Supplies 79.13 3422196116 Supplies 17.59 Total for Check Number 48733: 136.67 Total for 9/6/2019: 17,217.81 ACH 0022 Thomas Mikacevich 09/13/2019 09/13/2019 09102019 Expense Reimbursement 9-2 89.99 Total for this ACH Check for Vendor 0022: 89.99 ACH 0189 Gopher State One -Call, Inc. 09/13/2019 135.65 9080184 August 2019 Locates 111.60 9080184 August 2019 Locates 111.60 9080184 August 2019 Locates 111.60 Total for this ACH Check for Vendor 0189: 334.80 ACH 0192 Grainger, Inc 09/13/2019 9283506187 Spotlight Camera Trailer 135.65 Total for this ACH Check for Vendor 0192: 135.65 ACH 0225 Lillie Suburban Newspapers Inc. 09/13/2019 173.0819 PC 19-009 Clear Cutting 31.63 173.0819 Tax Increment Districts 23.00 173.0819 PC 19-008 28.75 173.0819 Tax Increment Districts 23.00 Total for this ACH Check for Vendor 0225: 106.38 ACH 0292 Oxygen Service Company, Inc. 09/13/2019 03444580 August 2019 Rental 24.80 AP Checks by Date - Detail by Check Date (9/13/2019 3:06 PM) Page 6 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Colleen Ave Drain Imp 3,192.00 Total for this ACH Check for Vendor 1125: Total for this ACH Check for Vendor 0292: 24.80 ACH 0319 City of Roseville 09/13/2019 0226564 Sept 2019 Phone 407.00 2,326.50 0226599 Sept 2019 IT Support 4,598.00 0226642 Laserfiche License 1,055.10 July Legal Services Total for this ACH Check for Vendor 0319: 6,060.10 ACH 0339 Ferguson Waterworks 2516 09/13/2019 77.50 0341331 Marker Flags 420.00 2,344.90 0341331 Marker Flags 420.00 Total for this ACH Check for Vendor 1252: 5,425.30 Total for this ACH Check for Vendor 0339: 840.00 ACH 0453 Continental Research Corp. 09/13/2019 0919NN01 481487 -CRC -1 Supplies 676.00 Total for this ACH Check for Vendor 0453: 676.00 ACH 0576 TimeSaver Off Site Secretarial Inc. 09/13/2019 Community Footworks 09/13/2019 M24999 August CC Meeting & Worksession 395.00 Total for this ACH Check for Vendor 0576: 395.00 ACH 10329 Terence Hagstrom 09/13/2019 09112019 Mileage Reimbursement 9-6-19 76.91 Total for this ACH Check for Vendor 10329: 76.91 ACH 1115 WSB & Associates, Inc. 09/13/2019 0-003608-000-11 Water Tower Rehab July 2019 23.00 R-011454-000-12 Johanna Marsh July 2019 154.50 R-012452-000-12 Cummings Park Playground July 2019 103.00 R-013559-000-7 2019 GIS July 2019 915.00 R-013785-000-4 TCAAP July 2019 1,826.00 R-014152-000-3 Tennis Court Improvement July 2019 2,199.00 R-014210-000-1 Chip Seal July 2019 459.30 Total for this ACH Check for Vendor 1115: 5,679.80 ACH 1125 Bolton & Menk, Inc. 09/13/2019 0237882 Colleen Ave Drain Imp 3,192.00 Total for this ACH Check for Vendor 1125: 3,192.00 ACH 1252 Campbell Knutson - Attorneys at Law 09/13/2019 3231G-0719 July Legal Services 2,326.50 3231G-0719 July Legal Services 93.00 3231G-0719 July Legal Services 583.40 3231G-0719 July Legal Services 77.50 3231G-0719 July Legal Services 2,344.90 Total for this ACH Check for Vendor 1252: 5,425.30 ACH 1330 MN CLN SERVICES Inc. 09/13/2019 0919NN01 Janitorial August 2019 1,554.58 Total for this ACH Check for Vendor 1330: 1,554.58 ACH 4889 Community Footworks 09/13/2019 AP Checks by Date - Detail by Check Date (9/13/2019 3:06 PM) Page 7 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 09042019 Foot Clinic 9/4 196.00 Total for this ACH Check for Vendor 4889: 196.00 ACH 5596 Jamar Company 09/13/2019 541903 Concrete Mix 350.00 Total for this ACH Check for Vendor 5596: 350.00 ACH 5665 Metering & Technology Solution Inc. 09/13/2019 15048 4" Meter-4800 Hamline Ave 4,611.82 Total for this ACH Check for Vendor 5665: 4,611.82 ACH 7064 Rotary Club of Arden Hills/Shoreview 09/13/2019 1830 Q3 Dues 233.50 1831 Foundation Assessment 12.50 Total for this ACH Check for Vendor 7064: 246.00 ACH 7501 Kelly & Lemmons, P.A. 09/13/2019 51576 August 2019 Prosecution 4,474.12 Total for this ACH Check for Vendor 7501: 4,474.12 ACH 8800 Valley Paving Inc 09/13/2019 12799 Oak Street Milling 3,500.00 Total for this ACH Check for Vendor 8800: 3,500.00 ACH FPTC Flexible Pipe Tool Company Inc. 09/13/2019 24053 Camera Trailer -21,000.00 24053 Camera Trailer 149,181.00 24075 Camera Trailer Support 1,014.00 24097 Root Saw 296.55 Total for this ACH Check for Vendor FPTC: 129,491.55 ACH JOHC Johnson Controls Inc. 09/13/2019 1-88769300753 AC Service 7/2-7/12 6,486.01 Total for this ACH Check for Vendor JOHC: 6,486.01 ACH ZARN Zarnoth Brush Works, Inc 09/13/2019 0176769-IN Broom Refill 474.00 Total for this ACH Check for Vendor ZARN: 474.00 48734 10334 1 st Ayd Corporation 09/13/2019 PSI300078 Shop Supplies 166.82 Total for Check Number 48734: 166.82 48735 ADVS Advantage Signs & Graphics, Inc 09/13/2019 00039624 Park Sign 49.95 Total for Check Number 48735: 49.95 48736 7804 Barton Sand & Gravel Co 09/13/2019 190831 Asphalt Purchase 8/21 200.00 Total for Check Number 48736: 200.00 AP Checks by Date - Detail by Check Date (9/13/2019 3:06 PM) Page 8 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 48737 10244 Comcast Business Inc. 09/13/2019 87786897 September 2019 Service 487.61 Total for Check Number 48737: 487.61 48738 1032 Commercial Asphalt Co. Inc. 09/13/2019 190831 Asphalt Purchases 8/19 & 8/20 307.55 Total for Check Number 48738: 307.55 48739 DMLP Dell Marketing, L.P. 09/13/2019 10335750766 Council Chambers Upgrade 1,213.90 Total for Check Number 48739: 1,213.90 48740 9632 Duke's Root Control, Inc 09/13/2019 15621 Root Removal 3,642.69 Total for Check Number 48740: 3,642.69 48741 UB*00201 Michael Dwelly 09/13/2019 Refund Check 42.72 Total for Check Number 48741: 42.72 48742 10335 Eull's Manufacturing Co, Inc. 09/13/2019 043696 Catch Basin 376.90 Total for Check Number 48742: 376.90 48743 UB*00221 Alex Field 09/13/2019 Refund Check 105.30 Total for Check Number 48743: 105.30 48744 5519 F1eetPride 09/13/2019 33117574 Trailer Repair 68.24 Total for Check Number 48744: 68.24 48745 10336 Mary Fortney 09/13/2019 09042019 Irrigation Repair 220.00 Total for Check Number 48745: 220.00 48746 1119 Gertens Inc. 09/13/2019 468709/1 Shrub 99.00 Total for Check Number 48746: 99.00 48747 6694 Gopher Sport Inc. 09/13/2019 362326 Credit for Return -354.90 9638344 Goal Nets 608.63 9638407 Duffel Bags 303.45 Total for Check Number 48747: 557.18 48748 0447 I.U.O.E Local 49 Benefit Fund -Insurance 09/13/2019 1019BP3 October 2019 Insurance 7,440.00 1019N134 October 2019 Insurance 1,402.00 Total for Check Number 48748: 8,842.00 AP Checks by Date - Detail by Check Date (9/13/2019 3:06 PM) Page 9 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 48749 0390 INT'L Union Operating Engineers-Union D 09/13/2019 09042019 September Dues 245.00 Total for Check Number 48749: 245.00 48750 10330 Klein Underground, LLC 09/13/2019 79309 Oak Ave Curb & Gutter 2,112.00 Total for Check Number 48750: 2,112.00 48751 UB*00282 Daniel Kruta 09/13/2019 Refund Check 3.05 Total for Check Number 48751: 3.05 48752 0495 Lake Johanna Fire Department Inc. 09/13/2019 715 Reimb 2019 Cap Equip-Body/Paint 11,486.09 Total for Check Number 48752: 11,486.09 48753 0222 League of Minnesota Cities 09/13/2019 09012019 2020 Mayors Membership Dues 30.00 298106 2020 Membership Dues 9,830.00 Total for Check Number 48753: 9,860.00 48754 10337 Jeanne Leonard 09/13/2019 09062019 Refund Non-Resident Rate Difference 10.00 Total for Check Number 48754: 10.00 48755 1302 Meyer Contract Inc. 09/13/2019 2019-00276 Hydrant Rental Refund 1,099.91 Total for Check Number 48755: 1,099.91 48756 10279 Neofunds Inc. 09/13/2019 6418.08302019 Postage 8/28 1,000.00 N7891874 Q3 2019 Lease 1,297.71 Total for Check Number 48756: 2,297.71 48757 2020 OPG-3, Inc. 09/13/2019 3563 Concierge Package 6,400.00 Total for Check Number 48757: 6,400.00 48758 1208 Premium Waters, Inc 09/13/2019 613317-08-19 August 2019 Water 175.03 Total for Check Number 48758: 175.03 48759 3100 Provident Life and Accident Ins Co 09/13/2019 E0471136.0819 August 2019 Insurance 39.02 Total for Check Number 48759: 39.02 48760 0811 Ramsey County 09/13/2019 SHRFL-001816 Sheriff Services August 2019 103,437.74 SHRFL-001816 Sheriff Services Add'l 2019 27,946.29 SHRFL-001816 Sheriff Services Add'12018 15,874.75 AP Checks by Date - Detail by Check Date (9/13/2019 3:06 PM) Page 10 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for Check Number 48760: 147,258.78 48761 10273 Regency Homes 09/13/2019 GE 2018-00050 Escrow Refund, GE 2018-00050, 3140 Hamline 2,724.95 TCO 2017-01528 Escrow Refund, TEMP CO 2017-01528, 3140 H 10,000.00 Total for Check Number 48761: 12,724.95 48762 AR-Rege Regency Homes, Inc. 09/13/2019 AR Refund 1.000.00 48763 0327 Staples Business Advantage 3423337914 Supplies 3423337914 Supplies 3423337917 Supplies 48764 0925 T -Mobile 841463567.0819 August Service Total for Check Number 48762: 1,000.00 09/13/2019 19.27 16.54 19.99 Total for Check Number 48763: 55.80 09/13/2019 28.70 Total for Check Number 48764: 28.70 Total for 9/13/2019: 385,596.71 Report Total (104 checks): 480,090.43 AP Checks by Date - Detail by Check Date (9/13/2019 3:06 PM) Page 11 CONSENT ITEM — 7B 'It EN HILLS MEMORANDUM DATE: September 23, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director SUBJECT: Convey City interest in 1999 Easement Machine to White Bear Lake Budgeted Amount: Actual Amount: Funding Source: N/A $1,000 N/A Council Should Consider Approve the conveyance of the City's interest in the 1999 Easement Machine to the City of White Bear Lake in consideration of $1,000. Discussion The City owns an easement machine through an agreement with the City of White Bear Lake. This machine was purchased in 1999 and is housed at White Bear Lake. City Council approved the purchase of a new easement machine, owned independently of White Bear Lake, at the 01/28/19 council meeting. Staff had received an estimated trade-in value of $2,000 for the old machine and the City of White Bear Lake has indicated that they will provide the City with 1/2 of the trade-in value. Budget Impact The funds will be used to offset the cost of the new asset. Attachments A. Bill of Sale form B. Agenda item from 01/28/19 council meeting Attachment A BILL OF SALE The CITY OF ARDEN HILLS, a Minnesota municipal corporation ("Seller"), part owner of the following described property: 1999 Sreco Easement Machine (VIN 4H5EB1217XL099171), ("Machine") upon review and approval of the sale by City Council and in consideration of the sum of One Thousand Dollars ($ 1,000.00) to be paid by the CITY OF WHITE BEAR LAKE, a Minnesota municipal corporation ("Buyer"), upon review and approval of its purchase by City Council or purchasing official, does hereby Grant, Bargain, Sell and Convey its part interest in the Machine unto Buyer, in an "AS -IS" condition without representation as to condition or its fitness for a particular purpose. Seller warrants that it is the owner in part of the personal property described above, that the personal property is free from all encumbrances and that Seller has the right to sell and convey its interest in the personal property to Buyer. Seller's interest in the property will be deemed conveyed upon payment of the purchase price. CITY OF ARDEN HILLS By: David Grant, Mayor And: Dave Perrault, City Administrator CITY OF WHITE BEAR LAKE By: Jo Emerson, Mayor And: Ellen Hiniker, City Manager , RZEN HILLS MEMORANDUM DATE: January 28, 2019 TO: Honorable Mayor and City Councilmembers David Perrault, City Administrator FROM: Sue Polka, Public Works Director/City Engineer SUBJECT: Easement Machine and Trailer Purchase Budgeted Amount: Actual Amount: $70,000 $67,416.75 Attachment B CONSENT ITEM — 7D Funding Source: Equipment Replacement Fund Council Should Consider Approval of the purchase of an easement machine from Flexible Pipe Tool Company in the amount of $62,941.00 (Attachment A) and a trailer from Towmaster Trailers in the amount of $4,475.75 (Attachment B). Background/Discussion Currently, the City owns an easement machine through an agreement with the City of White Bear Lake. This machine was purchased in 1999 and is housed at White Bear Lake. The machine is used to clean sanitary sewer lines that are in difficult to access off-road easement areas. Due to availability issues that have occurred in the past, staff is requesting that the City Council approve the purchase of the easement machine. Staff has contacted White Bear Lake and they have not budgeted for a new machine in their 5 -year plan. Since we have received an estimated trade-in value of $2,000.00, White Bear Lake staff indicated that they would consider providing the City with 1/2 of the trade-in value. The 2019 CIP identifies a budget of $70,000 for the easement machine replacement (Attachment Q. Staff recommends Council approve the purchase of the easement machine and trailer. Attachments ATTACHMENT A: Flexible Pipe Tool Proposal ATTACHMENT B: Towmaster Trailers Proposal ATTACHMENT C: CIP Project Sheet Page 1 of 1 CONSENT ITEM — 7C , AZEN HILLS MEMORANDUM DATE: September 23, 2019 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Century Link Settlement Agreement Budgeted Amount: Estimated Amount: Funding Source: N/A $250 Cable Fund Council Should Consider The Council should consider approving the settlement agreement with Century Link terminating cable services in the City. Background A memo (see Attachment A) has been prepared by Dana Healy of the North Suburban Communications Commission outlining the settlement agreement with Century Link. She will also be present at the meeting to answer if questions if the item is pulled off the consent calendar. Budget Impact N/A AttnehmPnt Attachment A: Century Link Settlement Agreement t, North `1 Suburban � Communications Commission Attachment A North Suburbs NORTH SUBURBAN COMMUNICATIONS COMMISSION MEMO Item Description: Century Link Settlement BACKGROUND CenturyLink agrees that its cable franchise will terminate upon the expiration of the initial term of the franchise. Some highlights of the agreement are as follows: 1. CenturyLink may terminate the franchise earlier upon 90 days' notice to the franchising authority. 2. CenturyLink will remove any facilities that are used exclusively for cable service and pay for any damage to the rights-of-way due to these facilities. [Note: We don't believe there are any facilities used exclusively for cable service. CenturyLink remains subject to applicable permits, local code, and state statutes and rules for its communications system.] 3. CenturyLink will provide notice to its subscribers with information on how to replace their cable service. CenturyLink will also pay for the return of any equipment that they require to be returned or provide instructions for disposal of the equipment. 4. CenturyLink waives all cable franchise renewal rights. This agreement avoids an expensive compliance process that ultimately would likely provide little benefit to subscribers in the short or long term. It also clarifies that the CenturyLink franchises will terminate upon expiration of their initial term. POLICY OBJECTIVE To terminate the franchise agreement with Century Link. BUDGET IMPLICATIONS This will avoid the NSCC and the cities from an expensive renewal process. The cost of executing this agreement is $2,000, which is a shared cost among the Joint Powers Authority member cities and the NSCC. REQUESTED COUNCIL ACTION Approval of the Century Link Settlement. Prepared by: Dana Healy, Executive Director NSCC/NSAC Attachments: A: Century Link Settlement Document Arden Hills Falcon Heights Lauderdale Little Canada Mounds View New Brighton North Oaks Roseville St. Anthony SETTLEMENT AGREEMENT This Settlement Agreement (the "Agreement') is entered into on this day of 2019 by and between the North Suburban Communications Commission ('NSCC'), a Joint Powers Commission comprised of the municipalities of Arden Hills, Falcon Heights, Lauderdale, Little Canada, Mounds View, New Brighton, North Oaks, Roseville, and St. Anthony, Minnesota (the "Member Cities'), each of the Member Cities and Qwest Broadband Services, Inc. d/b/a CenturyLink (hereinafter "CenturyLink"). The NSCC, Member Cities and CenturyLink shall sometimes be referred to herein individually as a "Party" and collectively as the "Parties." I. RECITALS A. The NSCC, among other things, negotiates and administers cable franchises on behalf of the Member Cities. B. The Member Cities each, through the NSCC, and CenturyLink negotiated and entered into a cable franchise agreement with Qwest Broadband Services, Inc. ("QBSI") DBA CenturyLink (collectively the "Franchise"). C. The NSCC has asserted that CenturyLink may be in violation of the Franchise for: (i) allegedly no longer aspiring to complete a reasonable build -out of its cable system within five years; (ii) allegedly no longer competing for Cable Service customers and not even trying to have market-based success; and (iii) allegedly not expending any effort to deploy its system in a shorter time period than allegedly required (collectively "Alleged Franchise Violations"). D. CenturyLink disputes the Alleged Franchise Violations, and specifically claims that it remains in compliance with the Franchise, including the market-based success language in the franchise; any build requirement set forth in the Franchise; and providing service as required in the Franchise. E. Each cable franchise agreement between each Member City and CenturyLink has a term of five years and expires between November 2020 and January 2021 per the cable franchise agreements (the "Initial Term"). F. It is the intent of the Parties to establish a process whereby the Member Cities and the NSCC will not pursue the Alleged Franchise Violations in exchange for the promises contained herein. NOW, THEREFORE, in consideration of the terms, conditions, covenants, considerations, mutual promises contained herein, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged by the Parties, and intending to be legally bound, the Parties agree as follows: IL AGREEMENT 1. Effective Date. This Agreement shall be effective on the date first written above (the "Effective Date"). 2. Franchise Term. The Parties agree that the Franchise shall terminate and CenturyLink shall cease providing Cable Service in each Member City at the expiration of the Initial Term; provided however that CenturyLink may elect to terminate the Franchise at an earlier date upon 90 days' notice to each Member City. Upon any termination or expiration of the Franchise, CenturyLink shall cease providing Cable Service in the City. 3. Removal of Facilities at Expiration of Franchise. Pursuant to Section 10.4 of the Franchise, CenturyLink shall remove any facilities that are used exclusively to provide Cable Service. CenturyLink shall not be required to remove any facilities that are used in another of CenturyLink's, or its affiliates, networks, including facilities used to provide broadband Internet access services or voice communications services. Any damage to the rights-of-way related to facilities used exclusively to provide Cable Service (if any) in any Member City shall promptly be repaired at CenturyLink's cost. In the event CenturyLink fails to make such repairs, each Member City may make the necessary repairs and CenturyLink shall pay for such repairs within thirty (30) days of receipt of the invoice. 4. Cable Subscriber Transition. CenturyLink shall provide at least 60 days written notice to its Cable Service subscribers of its intent to terminate its Cable Service product in each Member City and provide information on options available to its subscribers to replace the service. CenturyLink shall provide all of its Cable Subscribers with instructions on how to return or otherwise dispose of all CenturyLink on premises equipment (e.g., Set Top Boxes and remote controls). If CenturyLink requires the return of the on premises equipment, CenturyLink will provide its cable subscribers with a prepaid return shipping label and will not charge subscribers for the return of such equipment returned within 30 days of the disconnection date. 5. Franchise Renewal. CenturyLink hereby waives any and all franchise renewal rights under federal and state law. CenturyLink agrees not to seek any renewal or extension of the Franchise past the Initial Term. The NSCC and the Member Cities agree to refrain from further pursuing any claims against CenturyLink for the Alleged Franchise Violations. 6. Other Franchise Terms Remain Unchanged. Other than as set forth in this Agreement the Franchise remains unchanged. The Parties acknowledge a franchise fee review is being conducted by the NSCC, which is not resolved by this Agreement. 7. No Admission. Except as expressly stated herein, it is understood and agreed that agreements made by the Parties in this Agreement are not to be construed as an admission of a contract right or liability on the part of either Party, and such agreements are a compromise and settlement of the Alleged Franchise Violations and CenturyLink's ability to seek a formal or informal renewal or extension of the Franchise. 8. Right to Make Agreement. The Parties represent, warrant and covenant that they have the right and authority to enter into and make this Agreement and those executing this Agreement have all necessary authority to execute this Agreement and bind the respective Parties. 2 9. Default. In the event of breach of this Agreement, the non -defaulting party may seek judicial relief from a court of competent jurisdiction. The prevailing party shall be entitled to all of its costs and expenses including reasonable attorneys' fees. 10. No Transfer. Each Party represents, warrants and covenants that it has the sole right and authority to execute this Agreement, and that it has not previously assigned or transferred, or purported to have assigned or transferred, to any corporation, entity or person, any cause of action, judgment, lien, indebtedness, damage, obligation, loss, claim, liability, or right included in this Agreement. 11. Consultation With Attorneys And Advisors. The Parties expressly acknowledge that they have consulted, or have had the opportunity to consult, with whatever consultants, attorneys or other advisors each deems is appropriate in connection with the effect of this Agreement, and each Party assumes the risk arising from not seeking further additional consultation with such advisors. This Agreement has been, and shall be construed to have been, drafted by all of the Parties, so that the rule of construing the ambiguities against the drafter shall have no force or effect. 12. Governing Law. The validity, construction, interpretation and administration of this Agreement shall be governed by the internal laws of the State of Minnesota, without regard to the principles of conflict of laws. Any action arising out of, or relating to, this Agreement shall be filed in a court of competent jurisdiction in Minnesota. Each Party hereby consents to the jurisdiction of such courts for the purposes described in this Section. 13. Integration Clause. The Parties and/or their attorneys have engaged in settlement negotiations resulting in the execution of this Agreement. All of those settlement negotiations have been completed and are merged into this Agreement, which states as a final, complete, express, written and unambiguous integration exactly what the Parties have agreed. With respect to its subject matter, including without limitation all matters incorporated herein by reference, this Agreement is a complete integration and final expression of the Parties rights and duties. This Agreement is intended to be enforceable according to its written terms. There are no promises, oral agreements, representations, understandings or expectations of the Parties to the contrary. 14. Modification. Any alteration, modification or amendment to this Agreement shall be void unless in writing, signed by both Parties. 15. Severance. If, after the Effective Date of this Agreement, any provision of this Agreement is held to be illegal, invalid or unenforceable under present or future laws effective during the term of this Agreement, such provision will be fully severable and the remainder of the Agreement will remain enforceable and not affected thereby. 16. Persons Bound. Except as otherwise stated herein, the terms of this Agreement shall extend to, and are binding upon, the Parties and each of their respective heirs, beneficiaries, representatives, partners, members, officers, directors, shareholders, employees, agents, and authorized successors and assigns. 17. Assignment. Neither this Agreement nor any rights, interests or obligations hereunder shall be assigned or transferred by any Party without the prior written consent of the other Party hereto. Any such assignment or transfer made without prior written consent of each Party hereto shall be null and void. 18. Headings. All headings herein are provided for convenience of reference only and do not affect the meaning or interpretation of this Agreement. 19. Execution in Multiple Counterparts. This Settlement Agreement and all documents to be executed hereunder may be executed in multiple counterparts, each of which may be treated as an original document. 20. Copies. Both facsimile and PDF copies of the executed Agreement may be treated as original documents. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed in their respective names on the date of this Agreement. QWEST BROADBAND SERVICES, INC. By: Its: Date: CITY OF FALCON HEIGHTS, MINNESOTA Title: Date: NORTH SUBURBAN CITY OF LAUDERDALE, COMMUNICATIONS COMMISSION MINNESOTA Title: Title: Date: Date: CITY OF ARDEN HILLS, MINNESOTA CITY OF LITTLE CANADA, MINNESOTA Title: Title: Date: Date: 4 CITY OF MOUNDS VIEW, MINNESOTA Title: Date: CITY OF NEW BRIGHTON, MINNESOTA Title: Date: CITY OF NORTH OAKS, MINNESOTA Title: Date: CITY OF ROSEVILLE, MINNESOTA Title: Date: CITY OF ST. ANTHONY, MINNESOTA Title: Date: CONSENT ITEM —71) ,i` I�EN HILLS MEMORANDUM DATE: September 23, 2019 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Authorization to Appoint Public Works Maintenance Worker Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider The Council should consider making the following appointment: -David Montgomery to the position of Public Works Maintenance Worker at Step Three in the Union Contract pay scale, all other benefits will begin at "Year 0". Background The City of Arden Hills currently has a vacancy for a Public Works Maintenance Worker in the Public Works Department. Following a recruitment for the position, David Montgomery has been identified as the best applicant, and staff is requesting that the City Council officially approve this appointment. David Montgomery is a previous seasonal employee with the City. This is a union position and falls under the collective bargaining agreement and the City's personnel policy. Budget Impact This position is a previously budgeted full-time position. Attachment N/A CONSENT ITEM — 7E , AZEN HILLS MEMORANDUM DATE: September 23, 2019 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: NSAC Professional and Technical Services Agreement Budgeted Amount: Estimated Amount: Funding Source: TBD $7,768 Cable Fund Council Should Consider The Council should consider approving the North Suburban Access NSAC Professional and Technical Services Agreement. Background The City has historically used the North Suburban Access Corporation (NSAC) for technical services to include, but not limited to, municipal production services, cablecasting services, web streaming services, and technical support as needed. The cost to provide services for 2020 is estimating a three percent increase over the previous year for services, and twenty additional hours for 2020. This agreement will continue the partnership between the City of Arden Hills and NSAC. Budget Impact This item is the technical services agreement and will be included in the 2020 budget, there is no expenditure for this item at this time. Attachment Attachment A: North Suburban Access NSAC Professional Services Agreement Attachment A North Suburban Access Corporation Professional and Technical Services Agreement This contract is between the North Suburban Access Corporation, a Minnesota Municipal Corporation, (herein "the NSAC") and the City of Arden Hills, Minnesota (herein "the City"). Recitals 1. Under Minnesota law, the NSAC is empowered to provide such professional and technical services as are desired by the City. 2. The City desires to engage the NSAC for video webcasting services and archiving services (herein "the Services"). 3. The City represents that it is empowered to engage the NSAC. Agreement 1. Term of Contract 1.1. Duration. This Agreement will become effective January 1, 2020 and will remain in effect for a period of one (1) year. At the expiration of the one (1) year period, the Agreement will automatically renew for another period of one (1) year, unless notice to terminate this Agreement is provided no less than ninety (90) days prior to the end of the current term. If this Agreement is terminated prior to the completion of a one (1) year period, the NSAC will be entitled to payment, determined on a pro rata basis, for Services satisfactorily performed. 1.2. Survival of Terms. The following clauses will remain in effect after the termination of the Agreement: Section 5. Liability, Section 6. Government Data Practices and Intellectual Property, Section 8. Governing Law, Jurisdiction, and Venue; and Section 9. Disclosure. 2. Services Provided 2.1. Services. The NSAC will provide the Services described in Schedule A (attached). 2.2. Additional Services. The City may also request additional services during the term of the Agreement (see Section 1.1. Duration). If accepted by the NSAC, Schedule A will be amended to include a description of the additional services and according compensation. Unless otherwise specified, all terms of this Agreement will apply to any amendments to Schedule A. 2.3. Standard of Care. To the extent any property, such as camera or computer equipment, is loaned by the NSAC to the City, the City will exhibit a standard of care consistent with Minnesota law. 2.4. City Assistance. Depending on the nature of the Services, the NSAC may from time to time require access to public and private lands or property. To the extent the City is legally and reasonably able, the City will provide access to and make provisions to enable the NSAC or its agents or employees to enter upon public and private land and property as required for the NSAC to perform the Services. The City will furnish the NSAC with a copy of any special standards or criteria promulgated by the City relating to the Services, including, but not limited to, design and construction standards, that is necessary for the NSAC to prepare for its performance of the Services. 3. Payment 3.1. Compensation. The City will pay for all Services to be performed by the Contractor as specified in Schedule A (attached). 3.2. Fee Adjustment. The NSAC reserves the right to annually adjust the fees associated with the Services specified in Schedule A. Such adjustments, if any, will be enacted on January 1 of a given year. Prior to enacting any fee adjustments, the NSAC must provide written notice of such to the City at least thirty (30) calendar days prior to the effective date of the fee adjustment. 3.3. Invoices. The City must promptly pay the NSAC after the NSAC presents an invoice for those Services that have been actually performed. The NSAC must timely submit invoices. 3.4. Event Cancellation. The City agrees to pay 70% of the expected event amount for any cancellation unless sufficient prior notice is provided. "Prior Notice" is defined as at least 10 business days (including the day of the event) before the scheduled event. 4. Assignment, Amendments, Waiver, and Completeness 4.1. Assignment. The City may not assign, license, or transfer any rights or obligation under this Agreement without prior written consent of the NSAC and a fully executed Assignment Agreement, executed and approved by the same parties who executed and approved this Agreement, or their successors in office. 4.2. Amendments. Any amendments to this contract must be made in writing and will not be effective until executed and approved by the same parties who executed and approved this Agreement, or their successors in office. 4.3. Waiver. If the NSAC fails to enforce in a timely manner any provision of this Agreement, that failure does not waive the provision or the NSAC's right to enforce the provision. 4.4. Completeness. This Agreement contains all negotiations and agreements between the NSAC and the City. No other understanding regarding this Agreement, whether written or oral, may be used to bind either party. 5. Liability The City must indemnify and hold harmless the NSAC, its agents, and its employees from any claims or causes of action, including attorney's fees incurred by the NSAC arising from performance of this Agreement by the City, its agents, or its employees. The clause must not be construed to preempt any legal remedies the NSAC may have for the City's failure to fulfill its obligations under this Agreement. 6. Government Data Practices and Intellectual Property 6.1. Government Data Practices. To the extent applicable, the City and NSAC must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data referred to in this Clause by either the City or the NSAC. Each Party shall notify the other of any Data Practices Act request for video recordings created pursuant to this Agreement. All requests for the release or sale of video recordings created pursuant to this Agreement shall be directed to and fulfilled by the NSAC. 7. Endorsement The City must not claim that the NSAC endorses its products or services. 8. Governing Law, Jurisdiction, and Venue Minnesota Law governs this Agreement. Venue for all legal proceedings arising from this Agreement shall be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 9. Disclosure The City consents to disclosure of its social security number, federal employer tax identification number, and Minnesota tax identification number, to the Commission as is necessary for compliance with Minnesota and other applicable law. 10. Severability If any section or clause of this Agreement is held to be invalid or unenforceable, then the meaning of that section or clause shall be construed so as to render it enforceable to the extent feasible. If no feasible interpretation would save the section or clause, it shall be severed from this Agreement with respect to the matter in question, and the remainder of the Agreement shall remain in full force and effect. However, in the event that such a section or clause is essential or substantially alters the Agreement, the Parties shall negotiate a replacement section or clause that will achieve the intent of such unenforceable section or clause to the extent permitted by law. 11. Employment Employees of the NSAC performing work pursuant to this Agreement shall remain at all times employees only of the NSAC. The NSAC will be responsible for worker's compensation, salary, and training. [REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK] Dated: Attest North Suburban Access Corporation By: Its: By: Its: Arden Hills, City Administrator Dated: By: Its: � Q � llc It M M 69 N � N M w 44 M QI N M N VD O U Y x In O ii Y � VJ cn i• -I 0 p N o o U .0 Y VA M O C , .ca ct �1 y U O w m M vp N y ¢ •U •� Y H Q O to ¢I G. cc cd O d cd O '�; U Y O UC4Q p.CdCdcd y �� 10 u F. un cd/] d bA 'C G Q a0i UO O Z y c � E" p y ao a°q'i+ �° CAd O d ou u x wp 'd 10. U •V] �i N � �S'"y N �Vj] ��j 'y j.. N N 0 a +�• U N O �n > U ��y+ Y is N N> °�' U U O N i. N U 3 Ho -d Cd y "o U O C ¢ ¢ 'C p 'C U O tl b , Q. U > pp O d > O O > O > O O y a> O O Q O O C O o �+ a. 7d y d a p, 6 W V a, a,CX CZ 0 o a°Ji U y C) N_ 69 M Gos W N ' U Ucd O 5 asa N o it $a, 40 cdCD Q 00 O 69 64 C 69 N ca 0In H cd 0 DO 0 42 as z O O ^' Y y s ti y Q ,�"' O a� a> Q N a-+ �y U N Q U y W bq O N O. S�"5 C � N W � N � 2 cd bA 69 Y �+ O0 cd -G i -I cd cz O "�! W U Q ter O rV^9l,, to = V -1 2 cd cd cq33� Q .5 O "d •'." i�r" Cy may+ N O v cd b.Q iii Q A s Oo cA M 7 Q c,3a�� .0 cd irr -0 '�' N En m W i -I Y U W 0 cd W cd d% bAon 0 O i••I p0 �i�' V]�1 y O YC 0 Z� i -I ry y 0 cd Q cd N '� O . `� Com/] z W O y ryy' O U O (� i••, N t�-� GL i -I �••I 'C Occ � O cdU Q V r-+ ti V] Q.I y Qti O O c�dy U� UIn O i••I Q • Qy U•I y i�l z VJ . Q O 'a („% > a� '•Q 'C O 1.0 a� 'C .� O !�� C O O d% Wit„ �' >. C Q cd O +->" Y Q. +,s'•'%+ O V] ,s In Q% �j O ',� V rte` U i U 3••i /Q Vj I••i-1 /�i4 1••`I O f-1 'y Q% /i�••I I••i-I V ' � v /i�••I 1••.� Q t cid Q r cn / / �00Os � � k t t @ \ k \ # � � \ ƒ 3 � « �\ \ � \ / � o $ \ b G &\ a /\ /\ rn \0 '& G \� \ \ to \ C / 0 _ U ) \ \cd E Q = a \ /\ \ ± $ G 5 : - \ CONSENT ITEM — 7F moi` AZEN HILLS MEMORANDUM DATE: September 23, 2019 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Authorization to Post for a Public Works Office Support Specialist Budgeted Amount: Actual Amount: Funding Source: $91,000 $74,000 Salary Split Council Should Consider The City Council should consider authorizing staff to begin the recruitment process for a Public Works Office Support Specialist. Background The City Council previously discussed creating a Public Works Office Support Specialist at their September 16, 2019 City Council work session, the background memo is attached for reference (see Attachment A). Following the work session, a job description was created for the new position (see Attachment B). This new position would be a full-time, benefit eligible position and would be at Grade 7 on the pay scale ($22.70 - $28.76 per hour, estimated budget for 2020). Anticipated process: -Council approves authorization to recruit -Staff advertises job opening -Staff reviews applications, interviews candidates, and selects a finalist -Staff will add their recommendation to the consent calendar of a future meeting This position will not be brought forward to the Personnel Committee or City Council for future consideration, except for final approval at a City Council meeting. Budget Impact This position is not budgeted, but would take the place of the budgeted working foreman; this position falls to a lower grade on the pay scale and would lead to a cost savings in the budget of approximately $17,000 ($7,700 General Fund savings and $9,300 other funds savings). Attachment Attachment A: September 16, 2019 Work Session Memo Attachment B: Public Works Office Support Specialist Job Description Attachment A 'It �I�EN HILLS MEMORANDUM DATE: September 16, 2019 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Public Works Administrative Assistant Discussion Budgeted Amount: Actual Amount: Funding Source: $91,000 $74,000 Salary Split For Council Consideration Council may provide direction or feedback on moving forward with a Public Works Administrative Assistant position. Background The staffing of Public Works is being reviewed in -conjunction with the discussion surrounding the Public Works Director/City Engineer discussion. With the input of the current interim Public Works Director/City Engineer, Public Works has a need for an administrative assistant position to assist the Public Works Department with day-to-day operations, this position would report to the Superintendent. Currently, all administrative functions fall to the Superintendent and Public Works Director/City Engineer. Especially during large projects, this can hinder the ability of staff to operate effectively. The new position would likely fall into a similar grade/step scale as our current Office Support Specialist (front desk) position (Grade 7, $22.70 to $28.76, these are 2020 budget numbers). This position would assist with: • Receive and respond to questions and requests for service from residents • Implement a work order system for the Public Works Department • Coordinate material orders and inventory • Implement and monitor training and safety program for the department • Coordinate MS4 Stormwater Permit data collection and recording • Prepare informational mailings and notices for Public Works activities • Document work load status and performance measure data Page 1 of 1 This was brought to the Personnel Committee on August 15, 2019, and they were supportive of moving this forward for discussion with the full Council. The Interim Public Works Director/City Engineer will be available at the work session to provide more insight and answer questions. If Council wants to move forward, staff will create a job description and bring back an authorization to post at a future meeting. Budget Impact This position will not have an adverse impact on the 2020 budget as there is a Public Works Working Foreman currently budgeted, but not filled. Staff believes that an administrative position would be more beneficial, and a working foreman would not be needed with current operations. The budget for the working foreman is $91,000 (including benefits), an administrative position with benefits is estimated to be $74,000, leading to an overall cost savings of approximately $17,000 ($7,700 in the General Fund and the rest across other funds). Attachment N/A Page 2 of 2 Position Title: Department: Accountable to: Positions Supervised Status: I't ARZEN___H1LLS CITY OF ARDEN HILLS POSITION DESCRIPTION Office Support Specialist Public Works Public Works Superintendent None ular Full Time Attachment B September 2019 PRIMARY OBJECTIVES Performs intermediate skilled administrative support work including a variety of routine and complex clerical and administrative/office support assistance, and related duties as apparent or assigned primarily for the Public Works Department (this department includes, but is not limited to, street maintenance, utilities, recreation, park maintenance, and engineering). Work is performed under the limited supervision of the Public Works Superintendent. QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ESSENTIAL FUNCTIONS OF THE POSITION Responds to public inquiries over the phone, via letter/e-mail and in person regarding departmental policies, procedures, services, and construction projects. Investigates problems as indicated and makes contacts as necessary to work out solutions. Promotes and maintains a favorable image of the City through positive community relations. Assists the Public Works Director/City Engineer and Public Works Superintendent in implementing and maintaining a work order system to assist the department in tracking incoming requests and efficiently assign tasks. Responsible for managing the day to day record keeping operations including, but not limited to, maintaining inventory control, ordering of materials and supplies, central garage maintenance records, and licensing of fleet vehicles. Maintains the Public Works Department safety, training and other program records as required (training records, SDS information, contact lists, OSHA related records, policies and procedures, serves as administrative support for the Safety Committee, etc.). Maintains lists of current licenses held by each Public Works employee and schedules meetings and/or training/schooling for safety and required licensing compliance. Assists in managing, developing and implementing public information pertaining to assigned Engineering projects via the website, publications, information letters, flyers and other means. Reviews and checks project contract documents, other reports and correspondence for accuracy and completeness. Coordinates and maintains easement and agreement files and city -owned property records. Assists with tracking, inspections, testing and reporting for drinking water, sanitary sewer and storm sewer utilities. Assists with the City's MS4 Stormwater Permit data collection and recording. Assists in the preparation of and performs clerical duties pertaining to City Council agendas, memorandums, resolutions and background research and reports. Assists in the creation, implementation, and record keeping of volunteer groups. Assist, and/or back up, other departments as needed. Performs other duties as assigned. EDUCATION and/or EXPERIENCE High school diploma or GED with coursework in business, or related field and moderate experience in technical training, IT, office support, word processing, or equivalent combination of education and experience. Three to five years of previous administrative support experience in a municipal setting is preferred. KNOWLEDGE, SKILLS AND ABILITIES General knowledge of the functions and activities of the City; general knowledge of standard office and customer service procedures; ability to read and interpret documents such as operating and maintenance instructions, policies, and regulations, ordinances, codes, contracts, and procedure manuals; ability to make arithmetic computations using whole numbers, fractions and decimals; ability to compute rates, ratios, and percentages; ability to prepare reports and correspondence; ability to communicate effectively both orally and in writing; ability to understand and follow written and oral directions; ability to operate standard office equipment including related hardware and software; ability to establish and maintain effective working relationships with associates and the general public. PHYSICAL DEMANDS This work requires the occasional exertion of up to 50 pounds of force; work regularly requires sitting, using hands to finger, handle or feel and repetitive motions, frequently requires speaking or hearing and occasionally requires standing, walking, reaching with hands and arms and lifting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data, operating machines and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic). SPECIAL REQUIREMENTS Specific job-related software training. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. CITY OF ARDEN HILLS IS AN EQUAL OPPORTUNITY EMPLOYER 2 NON-DISCRIMINATION POLICY The City of Arden Hills does not discriminate on the basis of handicapped status in the admission or access to or treatment or employment in its programs and activities. 3 CONSENT ITEM — 7G ,-ARZEN HILLS MEMORANDUM DATE: September 23, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Sara Knoll, Parks & Recreation Coordinator SUBJECT: Resolution 2019-032 Appointing Jill Anderson and Marie Hinton as Parks, Trails and Recreation Committee (PTRC) Members Budgeted Amount: Actual Amount: Funding Source: Council Should Consider Appointing Jill Anderson and Marie Hinton as members to the PTRC. Background/Discussion Jill Anderson and Marie Hinton both submitted applications to volunteer as members of the PTRC Committee. An interview was conducted and staff recommends these appointments. Attachment A: Resolution 2019-032 Page 1 of 1 Attachment A �-ARZEN HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2019-032 A RESOLUTION APPOINTING JILL ANDERSON AND MARIE HINTON AS MEMBERS OF THE PARKS, TRAILS, AND RECREATION COMITTEE (PTRC) FOR A TERM EXPIRING DECEMBER 31, 2021 WHEREAS, the City Council appoints residents to serve in an advisory capacity to the City Council regarding parks, trails, and recreation issues; THEREFORE, BE IT RESOLVED: The City Council appoints Jill Anderson and Marie Hinton to serve on the PTRC for a term expiring on December 31, 2021. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 23rd DAY OF SEPTEMBER 2019. DAVID GRANT, MAYOR ATTEST: JULIE HANSON, CITY CLERK CONSENT ITEM — 7H ,-fl DEN HILLS MEMORANDUM DATE: September 23, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Mike Mrosla, Community Development Manager/City Planner Todd Blomstrom, Interim Public Works Director/City Engineer SUBJECT: WSB Scope and Cost Estimate for Lake Valentine Roadway Improvement Recommendations Study Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider WSB has submitted a scope of work for Mounds View High School Pedestrian Safety Improvements on Lake Valentine Road Study. Staff is requesting approval of a Professional Services Agreement with WBS for the preparation and completion of the proposed study in the amount not to exceed $40,054.00 (Attachment A). Background/Discussion On May 22, 2019, the City Council approved Planning Case 18-014 for a Final Planned Unit Development (PUD) for Mounds View High School. As a condition of approval, the Planned Unit Development Agreement shall be fully executed prior to July 31, 2019. However, at their July 22, 2019 meeting the City Council approved an extension until September 30, 2019. One of the issues to be addressed in the Planned Unit Development Agreement is the design and delivery of the pedestrian improvements to Lake Valentine Road. Staff has been working with WSB to develop a scope of work (Attachment A) for this project. This extension provided WSB the additional time necessary to finalize the scope of work. The completed scope of work has been reviewed and approved by City and school district staff. The City is implementing a pass-through billing process for this study. The $40,054.00 escrow previously submitted by the school district will be utilized for immediate payment for the preparation of the study. Budget Impact NA Attachment A. WSB Scope and Cost Estimate for Lake Valentine Roadway Improvement Recommendations Study Page 1 of 1 Attachment A Proposal to Provide Engineering Services To: Mr. Todd Blomstrom Public Works Director/City Engineer City of Arden Hills From: Sean Delmore, PE, PTOE Erik Seiberlich, Project Manager Date: July 30, 2019 Re: Scope and Cost Estimate for Lake Valentine Roadway Improvement Recommendations Study The City is currently working with Mounds View Public Schools and Wold Architects & Engineers on site developments for the Mounds View High School on Valentine Road. As part of the school development process, a traffic and parking lot study was completed by Wenck in May of 2019. The City of Arden Hills has received negative comments about the future site plan and is very concerned about the limited scope of that study as well as the safety and operational deficiencies in some of the key recommendations. WSB was asked to develop a more comprehensive set of recommendations based on a broader look at the area rather than try to fit recommendations in to the existing constraints of the Lake Valentine Road corridor. This broader look assumes that geometric revisions can be made to the existing roadway and parking lot entrances. Also, recommendations will be made for modifications to the north parking lot and entrance area (future parent drop off) to the school to enhance the safety and operations of the future pedestrian crossing. The following is a summarized scope for professional engineering services relating to improvements proposed for Lake Valentine Road in the direct vicinity of Mounds View High School for the City of Arden Hills. This proposal includes data collection, development of concepts for improved circulation, alternative evaluation, and recommendations for site revisions and appropriate traffic control adjacent to Mounds View High School on Lake Valentine Road. The study will be completed in collaboration with the City of Arden Hills and Mounds View Public Schools. The project tasks include: Data Collection — Use video cameras at up to four locations for weekday data collection. The extracted counts will be used along with 2018 data to determine the existing conditions a.m. and p.m. peak hour turning movement counts for use in modeling and analysis. As part of the traffic data collection, WSB staff will collect speed data and perform sight distance calculations to be used for the school speed zone evaluation. Staff will also review the most recent traffic study and document any hazards adjacent to the school and provide information on mitigation. Development of Concepts — The WSB team will create geometric concepts for the area. The concepts will be created based on the results of the traffic analysis and coordination with the City of Arden Hills. We anticipate three (3) concepts will be developed for the area. These concepts may include, but are not limited to, additional turn lanes, approach realignments, entrance relocations, entrance closures, and median additions. WSB will create a preliminary opinion on probable costs for each of the concepts. The concepts will be discussed with the City and further revisions will be made as requested. 3. Traffic Forecasting — Traffic will be forecasted to 2040 for the study areas based on expected growth and changes in traffic patterns: a. Redistribute trips based on the alternative concepts including restricting turning movements. b. Redistribute trips through the study intersections based on potential access location modifications. c. Review and verify traffic forecasting assumptions with City staff. A Forecasting and Assumptions Memo will be provided to the City for approval prior to beginning the modeling and analysis task for future scenarios. 4. Modeling and Analysis — Develop Synchro/SimTraffic model for the study location to analyze a.m. and p.m. peak hour operations and queuing conditions for the following scenarios: a. Existing Conditions (2019) b. With Improvements (2020) i. With and without access modifications c. With Improvements (2040) i. With and without access modifications 5. Justification Report — Develop a justification report for the uncontrolled school crossing location based on information collected, analysis and recommendation for the appropriate traffic control device. 6. Documentation — Prepare a traffic report documenting the study process complete with background, methodology, data and forecasting, analysis results, findings/ recommendations and potential mitigation measures. Figures and appendix materials will be included. WSB will also prepare an engineering and traffic investigation as prescribed by the commissioner of transportation per Minnesota Statutes 169.14 to allow the City of Arden Hills to establish a school speed limit within a school zone adjacent to Mounds View High School, including the recommended layout of school advance signs prescribed by the Manual on Uniform Traffic Control Devices. The extent of the route plan development will be limited to evaluation and safety of roadway and parking facilities adjacent to the school property. 7. Project Management and Meetings a. Administration - This task will consist of management and administration of the project team as well as project coordination and communication with the City of Arden Hills on the project. Weekly phone calls will be scheduled with the City's project manager to provide updates, ask questions, review budget/schedule, etc. b. Quality Assurance and Quality Control (QA/QC) - WSB has a Quality Management Plan (QMP) that will ensure the work is done correctly the first time, focused on preventing problems and errors rather than reacting to them. Reviews are completed by a qualified/trained individual knowledgeable in the design standards. At the core of our Quality Management Plan is the detail checking process. All deliverables provided to the City of Arden Hills on this project will undergo a rigorous detail checking process. 8. Public and AgencV Involvement a. City Council Meetings — WSB will attend one meeting with the City Council. WSB will prepare a PowerPoint presentation and provide handouts for distribution. Drafts of the presentation and handout will be provided to the City for review and comment before finalizing. Agency Coordination - WSB will coordinate with local, regional and state agencies as needed to advance the project. As part of this scope, two meetings are assumed. Additional meetings/ conference calls can be provided if needed. WSB will lead the agency coordination meetings. An agenda, meeting materials and meeting summary will be provided. 0 0 0 0 0 0 0 0 NEI 00000000 N CO CO O CO N V O CO V CO CO N r- M lO M O) C Cn M W V CO O CO — V N m CO C+) fR 1 Ki 1 6f1 1 6f1 1 6f1 6f1 1 6f1 1 fR VO coM 00 N V T 7 N to N C O r C R E E O V uJ R Q' 0 = CO V N N O V c � 00 0 E R a o E 0 a y T E W U > _ 3 R d. (—D N (fl O N N N C N R a) Y R J - - V N V CO V C a) E a) V O > N C C w O_ C O_ a) a C Q R a) O - a) a7 a) O a5 C O C o - � C Q aa)) <j o c 0 o Cl LL C Co N N U p U a3 a) N 7 a) .O > d p N O o a a' N M V CO O r- CO CONSENT ITEM — 7I 'It -iIZEN�HILLS MEMORANDUM DATE: September 23, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Mike Mrosla, Community Development Manager/City Planner SUBECT: Planning Case #18-014 Applicant: Mounds View Public Schools Property Location: 1900 and 1901 Lake Valentine Road Request: Final Planned Unit Development Agreement Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Requested Action Motion to approve the Final Planned Unit Development Agreement with Mounds View School District ("The Applicant"), based on the City Council approval of Planning Case 18-014 on May 22, 2019. Background On May 22, 2019, the City Council approved Planning Case 18-014 for a Final Planned Unit Development (PUD) for Mounds View High School. As a condition of approval, the Planned Unit Development Agreement shall be fully executed prior to July 31, 2019. However, at their July 22, 2019 meeting the City Council approved an extension until September 30, 2019. The extension was requested to allow additional time for WSB to complete the scope of work for the pedestrian safety improvements on Lake Valentine Road, and finalize details of the agreement. Since that time, the City Attorney has prepared the Agreement and the document has been reviewed and approved by The Applicant (Attachment A). This agreement memorializes the required fees and escrows, and as of September 17, 2019, all fees and escrows have been submitted to the City by the Applicant. The amendment will address the required improvements as identified by the study and improvement implementation financing. It is important to note that this agreement City of Arden Hills City Council Meeting for September 23, 2019 P: IPlanninglPlanning Cases120181PC 18-014 - Mounds View School District - 1900 & 1901 Lake Valentine RoadWemos Reports Page 1 of 2 will need to be amended again once WSB completes the Lake Valentine Road Pedestrian Improvement Study. Budget Impact NA Attachments A. Mounds View High School Final PUD Agreement City of Arden Hills City Council Meeting for September 23, 2019 P: Oanning0anning Cases120181PC 18-014 - Mounds View School District - 1900 & 1901 Lake Valentine RoadWemos Reports Page 2 of 2 Attachment A (reserved for recording information) DEVELOPMENT CONTRACT and PLANNED UNIT DEVELOPMENT AGREEMENT (Developer Installed Improvements) MOUNDS VIEW HIGH SCHOOL THIS DEVELOPMENT CONTRACT AND PLANNED UNIT DEVELOPMENT AGREEMENT ("Agreement") is dated September 9, 2019, by and between the CITY OF ARDEN HILLS, a Minnesota municipal corporation ("City"), and Mounds View School District (ISD 621), a Minnesota Independent School District, (the "Developer") 1. REQUEST FOR APPROVAL. The Developer has asked the City to approve a Planned Unit Development for the combined use of the properties at 1900 and 1901 Lake Valentine Road for Mounds View High School (referred to in this Contract as "Mounds View High School PUD "). The land is situated in the County of Ramsey, State of Minnesota, and is legally described as set forth on Exhibit A hereto ("Subject Property"). 2. CONDITIONS OF APPROVAL. A. The City hereby approves the Mounds View High School PUD on condition that the Developer enter into this Agreement, furnish the security required by it, and record the Development 187184vl Agreement with the County Recorder or Registrar of Titles within sixty (60) days after the City Council approves the Development Agreement. B. The City Council granted approval of the Mounds View High School Final and Master PUD at their May 22, 2019 meeting. All conditions of approval set forth in Exhibit B are hereinafter the obligations of the Developer. 3. RIGHT TO PROCEED. Within the plat or subject property, the Developer may not grade or otherwise disturb the earth, remove trees, construct sewer lines, water lines, streets, utilities, public or private improvements, or any buildings until all the following conditions have been satisfied: 1) this Agreement has been fully executed by both parties and filed with the City Clerk, 2) the necessary security has been received by the City, 3) the plat, if any, and this Agreement have been recorded with the Ramsey County Recorder's/Registrar's Office within sixty (60) days of City Council approval, and 4) the City's Administrator has issued a letter that the Developer may proceed. If the plat or development agreement are not recorded within sixty (60) days of City Council approval, the approval shall be considered void. 4. PHASED DEVELOPMENT. Development of subsequent phases may not proceed until the City approves plans and Development Agreements for those phases. Specifically, any use of the existing building on the property located at 1901 Lake Valentine Road (PID 21302334005) other than cold storage will require an amendment to the approved PUD. The existing structure shall comply with City Codes and any other use of the building shall meet all applicable codes. 5. PRELIMINARY PLAT STATUS. Not Applicable 6. CHANGES IN OFFICIAL CONTROLS. Not Applicable 7. DEVELOPMENT PLANS. The plat or property shall be developed in accordance with the following plans ("Plans"). The Plans shall not be attached to this Agreement. The Plans may be prepared, subject to City approval, after entering the Agreement, but before commencement of any work in the plat or on the property. The erosion control plan may also be approved by the Ramsey County Soil and 187184v1 2 Water Conservation District. If the Plans vary from the written terms of this Agreement, the approved plans shall control. The Plans are: Plan A — Phasing Plan Site — A 0.201 Dated: 2/6/2019 Plan B — Exterior Elevations Classrooms — A 5.102 Dated: 2/6/2019 Plan C — SCOPE Diagram — C 1.20 Dated: 2/6/2019 Plan D — Finishing Plan North — C 1.21 Dated: 2/6/2019 Plan E — Finishing Plan Center — C 1.22 Dated: 2/22/2019 Plan F — Finishing Plan South — C 1.23 Dated: 2/6/2019 Plan G— Utility Plan North — C 1.41 Dated: 2/22/2019 Plan H — Utility Plan Center — C 1.42 Dated: 2/26/2019 Plan I— Utility Plan South — C 1.43 Dated: 2/26/2019 Plan J — Erosion Prevention and Sediment Control North — C 1.51 Dated: 2/22/2019 Plan K — Erosion Prevention and Sediment Control Center — C 1.52 Dated: 2/22/2019 Plan L — Erosion Prevention and Sediment Control South — C 1.53 Dated: 2/22/2019 Plan M — Erosion Prevention and Sediment Control Field — C 1.54 Dated: 2/22/2019 Plan O Detail Plans— C 2.11 — 2.16 Dated: 2/22/2019 Plan P — Removals Plan North Revised — C 3.11 Dated: 5/16/2019 Plan G — Removals Plan Field Revised — C 3.14 Dated: 5/16/2019 Plan R — Tree Protection Plan North Revised — C 3.15 Dated: 5/16/2019 Plan S — Tree Protection Plan South Revised — C 3.16 Dated: 5/16/2019 Plan T — Finishing Plan Field Revised — C 3.24 Dated: 5/16/2019 Plan U — Grading and Drainage — C 3.31 Date: 5/16/2019 Plan V — Grading and Drainage — C 3.32 Date: 5/16/2019 Plan W — Grading and Drainage — C 3.33 Date: 5/16/2019 Plan X — Grading and Drainage Revised — C 3.34 Date: 5/16/2019 Plan Y — Electrical Site Plan South E 0.004 Dated: 3/27/2019 Plan Z — Photometric Plan Plan AA — Parking Plan Plan BB — Landscape Plan North Revised — L 2.11 Date: 5/16/2019 Plan CC — Landscape Plan South Revised — L 2.12 Date: 5/16/2019 187184v1 8. IMPROVEMENTS. The Developer shall install and pay for the following as required to be built within the project as private improvements in accordance with the approved Plans: A. Sanitary Sewer System B. Water System C. Storm Sewer System D. Parking Lots F. Concrete Curb and Gutter G. Streetlights H. Site Grading, Ponding, and Erosion Control I. Landscaping Underground Utilities K. Surveying and Staking L. Sidewalks and Trails The improvements shall be installed in accordance with the City Code. The Developer will not use power equipment between the hours of 7 o'clock p.m. and 7 o'clock a.m. The Developer shall submit plans and specifications for permit which have been prepared by a competent registered professional engineer to the City for approval by the City Engineer which approval shall be provided on the condition that such submittals comply with the Plans and this Agreement. The Developer shall instruct its engineer to provide adequate field inspection personnel to assure an acceptable level of quality control. In addition, the City may, at the City's discretion and at the Developer's expense, have one or more City inspectors and a soil engineer inspect the work as the City may reasonably determine. The Developer, its contractors and subcontractors, shall follow all instructions received from the City's inspectors. The Developer's engineer shall provide for on-site project management. The Developer's engineer is responsible for design changes and contract administration between the Developer and the Developer's contractor. The Developer or his engineer shall schedule a pre -construction meeting at a mutually agreeable time at the City Council chambers with all parties concerned, including the City staff, to review the program for the construction work. Developer will install sidewalks just prior to the installation of the final lift of asphalt. 187184v1 4 9. OWNERSHIP OF IMPROVEMENTS. Upon completion of the work and construction required by this Agreement, the improvements lying within public easements shall become City property without further notice or action. Upon completion of the public improvements, the City shall inspect the public improvements and notify Developer if any of the improvements do not conform to the requirements of this Agreement. Upon compliance with this Agreement with respect to public improvements, the City shall give formal notice of acceptance to Developer and thereafter Developer shall have no responsibility with respect to the maintenance of the public improvements, except during any warranty periods. The Developer shall, at its expense, prepare any streets for snowplowing and other maintenance that the Developer wishes the City to undertake prior to formal acceptance by the City of such streets. This preparation shall include, without limitations, ramping any manholes as necessary to avoid damage to snowplows or other vehicles used in street maintenance. Should damage occur to City snowplows or other vehicles during the course of snowplowing or other maintenance procedures prior to formal acceptance of the street by the City, the Developer shall pay all such damages and shall indemnify and hold the City harmless for all such damage, cost, or expense incurred by the City with regard thereto. 10. WARRANTY. The Developer warrants all public improvements required to be constructed by it pursuant to this Agreement for a period of twenty-four (24) months from the date of acceptance by the City against poor material and faulty workmanship. All trees and shrubs shall be warranted to be alive, of good quality, and disease free for twenty-four (24) months after planting. Any replacements shall be warranted for twenty-four (24) months from the time of planting. 11. IRON MONUMENTS. Not Applicable 12. PERMITS. The Developer shall obtain or require its contractors and subcontractors to obtain all necessary permits, including but not limited to the following to the extent required: • Ramsey County for County Road Access and Work in County Rights -of -Way • MnDot for State Highway Access • Minnesota Department of Health for Watermains 187184v1 • MPCA for Storm Water Issues, Sanitary Sewer and Hazardous Material Removal and Disposal • DNR for Dewatering • City of Arden Hills for Building Permits • City of Arden Hills Right of Way Permit 13. DEWATERING. Due to the variable nature of groundwater levels and stormwater flows, it will be the Developer's and the Developer's contractors and subcontractors responsibility to satisfy themselves with regard to the elevation of groundwater in the area and the level of effort needed to perform dewatering and storm flow routing operations. All dewatering shall be in accordance with all applicable county, state, and federal rules and regulations. DNR regulations regarding appropriations permits shall also be strictly followed. 14. TIME OF PERFORMANCE. The Developer shall install all required public and private improvements for Phase I as contemplated by Section 7 and 8 and the approved Plans by September 30, 2020, with the exception of the final wear course of asphalt on streets. The final wear course on streets shall be installed before September 15th the first summer after the base layer of asphalt has been in place one freeze thaw cycle. The Developer may, however, request an extension of time from the City. If an extension is granted, it shall be conditioned upon updating the security posted by the Developer to reflect cost increases and the extended completion date. Final wear course placement must have the written approval of the City Engineer, and may be delayed or scheduled at any time of the year based upon existing site conditions at the discretion of the City Engineer. 15. LICENSE. The Developer hereby grants the City, its agents, employees, officers and contractors a license to enter the plat to perform all work and inspections deemed appropriate by the City in conjunction with plat development. 16. EROSION CONTROL. Prior to initiating site grading, the erosion control plan shall be implemented by the Developer and inspected and approved by the City. The City may impose additional erosion control requirements if reasonably required. All areas disturbed by the excavation and backfilling 187184v1 6 operations shall be reseeded within five (5) days after the completion of the work, weather permitting, or in an area that is inactive for more than ten (10) days unless authorized and approved by the City Engineer. Except as otherwise provided in the erosion control plan, seed shall be in accordance with the City's current seeding specification which may include certified oat seed to provide a temporary ground cover as rapidly as possible. All seeded areas shall be maintained as necessary for seed retention. The parties recognize that time is of the essence in controlling erosion. If the Developer does not comply with the erosion control plan and schedule or supplementary instructions received from the City, the City may take such action as it deems appropriate to control erosion. The City will endeavor to notify the Developer in advance of any proposed action, but failure of the City to do so will not affect the Developer's and City's rights or obligations hereunder. If the Developer does not reimburse the City for any cost the City incurred for such work within ten (10) days, the City may draw down the letter of credit to pay any costs. No development, street or utility construction will be allowed, and no building permits will be issued unless the plat is in full compliance with the approved erosion control plan. 17. GRADING PLAN. The plat shall be graded in accordance with the approved grading development and erosion control plan. The plan shall conform to City of Arden Hills specifications. Within thirty (30) days after completion of the grading and before the City approves individual building permits the Developer shall provide the City with an "as constructed" grading plan certified by a registered land surveyor or engineer that all ponds, swales, and ditches for public drainage have been constructed on public easements or land owned by the City. Notwithstanding the foregoing, the City may issue building permits to the Developer, prior to completion of all grading, provided the City Engineer has determined that adequate erosion control measures are in place. The "as constructed" plan shall include field verified elevations of the following: a) cross sections of ponds; b) location and elevations along all swales, wetlands, wetland mitigation areas if any, ditches, locations and dimensions of borrow areas/stockpiles, and installed "conservation area" posts; and c) lot corner elevations. The City will withhold issuance of building 187184v1 7 permits until the approved certified grading plan is on file with the City and all erosion control measures are in place as determined by the City Engineer. 18. CLEAN UP. The Developer shall clean dirt and debris from streets that has resulted from construction work by the Developer, subcontractors, their agents or assigns. Prior to any construction in the plat, the Developer shall identify in writing a responsible party and schedule for erosion control, street cleaning, and street sweeping. 19. CITY ENGINEERING ADMINISTRATION AND CONSTRUCTION OBSERVATION. The Developer shall pay a fee for engineering administration. City engineering administration will include monitoring of construction observation, consultation with Developer and his engineer on status or problems regarding the project, coordination for final inspection and acceptance, project monitoring during the warranty period, and processing of requests for reduction in security. Fees for this service shall be at standard hourly rates. Developer will provide a $1,500.00 escrow, which is separate and in addition to any other escrow funds for this developer/development. The Developer shall pay for construction observation performed by the City's consulting engineer. Construction observation shall include part or full time inspection of proposed public utilities and will be billed on standard hourly rates. 20. CLAIMS. In the event that the City receives claims from labor, material, or others that work required by this Agreement has been performed, the sums due them have not been paid, and the laborers, material, or others are seeking payment from the City, the Developer hereby authorizes the City to commence an Interpleader action pursuant to Rule 22, Minnesota Rules of Civil Procedure for the District Courts, to draw upon the letters of credit in an amount up to 125 percent of the claim(s) and deposit the funds in compliance with the Rule, and upon such deposit, the Developer shall release, discharge, and dismiss the City from any further proceedings as it pertains to the letters of credit deposited with the District Court, except that the Court shall retain jurisdiction to determine attorneys' fees pursuant to this Agreement. 21. SANITARY SEWER TRUNK CHARGE. Not Applicable 22. WATER TRUNK CHARGE. Not Applicable 187184v1 23. STORM SEWER CHARGE. Not Applicable 24. TRAFFIC CONTROL SIGNS, STREET LIGHT AND STREET MAINTENANCE COSTS. Not Applicable 25. PARK DEDICATION. Not Applicable 26. LANDSCAPING. A. The Developer shall provide a Letter of Credit in the amount of 125 percent of the cost of materials and installation for the required replacement tree plantings as shown on the approved Plans prior to the issuance of development permits. The Letter of Credit shall be valid for two full years from the date of installation of the replacement trees. B. For any tree that is not in accordance with the approved Landscape Plan at the end of two growing seasons, the Developer shall replace the material to the satisfaction of the City before the Letter of Credit is released. Where it is not done, the City, at its sole discretion, may use the proceeds of the performance guarantee to accomplish performance. 27. TREE PRESERVATION. A. Before construction, grading, or land clearing begins, the Developer shall visibly mark trees or tree areas that are to be preserved and install city -approved tree protection fencing or other method at the critical root zone of trees to be protected. The location of the fencing shall be in conformance with the approved tree preservation plan. B. The Developer shall pay a fee in lieu of the required replacement trees not installed on the site that shall equal the cost of materials and installation, plus ten percent. The required fee shall be paid prior to the issuance of development permits. C. If a tree that was required to be preserved is removed or damaged so that it is in a state of decline within two growing seasons from the date of the project closure, it must be 187184v1 9 mitigated at a rate of 2:1, or two caliper inches of trees replaced for every caliper inch of tree removed. The City may use the performance guarantee provided for the Landscape Plan to accomplish this. 28. SPECIAL PROVISIONS. The following special provisions shall apply to the development: A. Lake Valentine Road Traffic and Pedestrian Improvements. Implementation of the recommendations to be determined as a result of the Lake Valentine Pedestrian Study, and as amended by the supplemental agreements. B. The Developer shall pay $1,500.00 for the preparation of record construction drawings and City base map upgrading by the City Engineer as part of the Administrative / Engineering Fee. C. The Developer is required to submit the final utility plans in electronic format. The electronic format shall be Auto CAD file. D. The Developer must obtain a sign permit from the City prior to installation of any signs for the development. 29. SUMMARY OF SECURITY REQUIREMENTS. To guarantee compliance with the terms of this Agreement, payment of the costs of all improvements, and construction of all public and private improvements, the Developer shall furnish the City with a letter of credit, in the form attached hereto, from a bank ("security") for $108,886.62. The amount of the security includes all of the security requirements set forth in the preceding sections of this Agreement, and was calculated as follows: OTHER COSTS: Landscaping $58,993.75 Right of Way Permit $35,000.00 Grading and Erosion Control Permit $14,892.12 TOTAL SECURITIES: $108,886.62 This breakdown is for historical reference; it is not a restriction on the use of the security. The bank shall be subject to the approval of the City Administrator. The security shall be for a term ending November 30, 187184v1 10 2020. Individual security instruments may be for shorter terms provided they are replaced at least thirty (30) days prior to their expiration. The City may draw down the security, upon five (5) business days prior written notice to Developer, for any violation of the terms of this Agreement. Amounts drawn shall not exceed the amounts necessary to cure to the default. If the security is drawn down, the proceeds shall be used to cure the default. Upon receipt of proof satisfactory to the City that work has been completed and financial obligations to the City have been satisfied in accordance with approved plans, the security shall be reduced from time to time by ninety percent (90%) of the financial obligations that have been satisfied. Ten percent (10%) of the amounts certified by the Developer's engineer shall be retained as security until all improvements have been completed and all financial obligations to the City satisfied. The City standard specifications for utilities and street construction outline procedures for security reductions. 30. SUMMARY OF CASH REQUIREMENTS. The following is a summary of the cash requirements under this Agreement which must be furnished to the City at the time of final plat approval and execution of this Agreement by the City: Engineering, City Administration Engineering Administration/Construction Observation $1,500.00 Legal Expenses (Section 18) escrow $1,000.00 Lake Valentine Road Pedestrian Improvement Study $40,054.00 Total Cash Requirements $42,554.00 The City is implementing a pass through billing process. The $42,554.00 escrow will be held and all bills will be forwarded for immediate payment. If payments are not made in a timely fashion, the project will stop until payments are made. If said fees are less than estimated, the City shall reimburse the Developer within thirty (30) days of receipt of final invoices. 31. RESPONSIBILITY FOR COSTS. A. Except as otherwise specified herein, the Developer shall pay all costs incurred by it or the City in conjunction with the development of the plat, including but not limited to Soil and Water Conservation District charges, legal, planning, engineering and inspection expenses incurred in connection 187184v1 11 with approval and acceptance of the plat, the preparation of this Agreement, review of construction plans and documents, and all costs and expenses incurred by the City in monitoring and inspecting development of the plat. B. The Developer shall reimburse the City for reasonable costs incurred in the enforcement of this Agreement, including engineering and attorneys' fees. C. The Developer shall pay, or cause to be paid when due, and in any event before any penalty is attached, all special assessments referred to in this Agreement. This is an obligation of the Developer and shall continue in full force and effect even if the Developer sells one or more lots, the entire plat or property, or any part of it. D. The Developer shall pay in full all bills submitted to it by the City for obligations incurred under this Agreement within thirty (30) days after receipt. If the bills are not paid on time, the City may halt plat development and construction until the bills are paid in full. Bills not paid within thirty (30) days shall accrue interest at the rate of eighteen percent (18%) per year. E. In addition to the charges herein and special assessments referred to herein, other charges as required by City ordinance may be imposed such as, but not limited to, sewer access charges ("SAC"), water access charges, and building permit fees. 32. DEVELOPER'S DEFAULT. In the event of default by the Developer as to any of the work to be performed by it hereunder, the City may, at its option, perform the work and the Developer shall promptly reimburse the City for any expense incurred by the City, provided the Developer, except in an emergency as determined by the City, is first given notice of the work in default, not less than forty-eight (48) hours in advance. This Agreement is a license for the City to act, and it shall not be necessary for the City to seek a Court order for permission to enter the land. When the City does any such work, the City may, in addition to its other remedies, assess the cost in whole or in part. 33. MISCELLANEOUS. 187184v1 12 A. The Developer represents to the City that the plat complies with all city, county, state, and federal laws and regulations, including but not limited to, subdivision ordinances, zoning ordinances, and environmental regulations. If the City determines that the plat does not comply, the City may, at its option, refuse to allow construction or development work in the plat until the Developer does comply. Upon the City's demand, the Developer shall cease work until there is compliance. B. This Agreement shall run with the land and may be recorded against the title to the Subject Property. The Developer covenants with the City, its successors and assigns, that the Developer is well seized in fee title of the property being final platted and/or has obtained consents to this Agreement, in the form attached hereto, from all parties who have an interest in the Subject Property; that there are no unrecorded interests in the property being final platted; and that the Developer will indemnify and hold the City harmless for any breach of the foregoing covenants. Any transfer of an ownership interest in the Subject Property is an assignment of the rights and obligations herein to the subsequent owner. Agreement. C. Third parties shall have no recourse against the City or Developer under this D. If any portion, section, subsection, sentence, clause, paragraph, or phrase of this Agreement is for any reason held invalid, such decision shall not affect the validity of the remaining portion of this Agreement. E. The action or inaction of the City shall not constitute a waiver or amendment to the provisions of this Agreement. To be binding, amendments or waivers shall be in writing, signed by the parties and approved by written resolution of the City Council. The City's failure to promptly take legal action to enforce this Agreement shall not be a waiver or release. F. Developer will hold the City and its officers, agents, and employees harmless from claims made by third parties, including but not limited to other property owners, tenants, contractors, subcontractors, and materialmen, for damages sustained, costs incurred, or injuries resulting from approval of this Planned Unit Development and the development of the Subject Property unless such 187184v1 13 claims are caused by the City's negligent, reckless or willful misconduct. The Developer will indemnify the City and its officers, agents, and employees for all costs, damages, or expenses, including reasonable engineering and attorney's fees, which the City may pay or incur in consequence of such claims, except if caused by City negligence, reckless or willful misconduct. G. In addition to all legal or equitable remedies, breach of any material term of this Agreement by the Developer shall be grounds for denial of building permits, including lots sold to third parties, and Certificates of Occupancy. H. Each right, power or remedy herein conferred upon the City is cumulative and in addition to every other right, power or remedy, express or implied, now or hereafter arising, available to City, at law or in equity, or under any other agreement, and each and every right, power and remedy herein set forth or otherwise so existing may be exercised from time to time as often and in such order as may be deemed expedient by the City and shall not be a waiver of the right to exercise at any time thereafter any other right, power or remedy. I. Developer shall take out and maintain or cause to be taken out and maintained until six (6) months after the City has accepted the public improvements, commercial general liability and property damage insurance covering personal injury, including death, and claims for property damage which may arise out of Developer's work or the work of its contractors or by one directly or indirectly employed by any of them. The insurance may be provided by a single policy or multiple policies including excess of or umbrella policies and shall have limits for bodily injury and death not less than $1,000,000 for one person and $2,000,000 for each occurrence; limits for property damage shall be not less than $1,000,000 for each occurrence; or a combination single limit policy of $2,000,000 or more. The City shall be named as an additional insured on the policies, and the Developer shall file with the City a certificate evidencing coverage prior to the City signing the plat or issuing any permits. The certificate shall provide that the City must be given advance written notice of the cancellation of the insurance. 187184v1 14 If building permits are issued prior to the acceptance of public improvements, the Developer assumes all liability and costs resulting in delays in completion of public improvements and damage to public improvements caused by the City, Developer, its contractors, subcontractors, material men, employees, agents, or third parties. No sewer and water connection permits may be issued and no one may occupy a building for which a building permit is issued on either a temporary or permanent basis until the streets needed for access have been paved with at least one lift of bituminous surface and the utilities are accepted by the City Engineer in writing. K. Each right, power or remedy herein conferred upon the City is cumulative and in addition to every other right, power or remedy, express or implied, now or hereafter arising, available to City, at law or in equity, or under any other agreement, and each and every right, power and remedy herein set forth or otherwise so existing may be exercised from time to time as often and in such order as may be deemed expedient by the City and shall not be a waiver of the right to exercise at any time thereafter any other right, power or remedy. L. The Developer will pay in full all invoices submitted to it by the City within sixty (60) days after receipt which reasonably evidence those costs incurred in the drafting, enforcement and supervision of this Agreement, including reasonable engineering, planning, and attorney's fees. If the invoices are not paid on time, the City may halt all development work until the invoices are paid in full. Invoices not paid within sixty (60) days shall be subject to an eight percent (8%) per annum interest charge. M Developer shall be responsible for all snow removal from sidewalks on vacant lots to the extent that City Ordinance requires snow removal from sidewalks on constructed homes. Developer shall be responsible for ensuring that all vacant lots comply with the City's Code regarding nuisances. N Retaining walls that require a building permit shall be constructed in accordance with plans and specifications prepared by a structural or geotechnical engineer licensed by the State of 187184v1 15 Minnesota. Following construction, a certification signed by the design engineer shall be filed with the City Engineer evidencing that the retaining wall was constructed in accordance with the approved plans and specifications. All retaining walls the development plans, or special conditions referred to in this Agreement required to be constructed shall be constructed before any Certificate of Occupancy is issued for a lot on which a retaining wall is required to be built. O. The Developer, its successors and assigns, waive any and all procedural and substantive objections to the Public Improvements and Special Assessments for improvements to Lake Valentine Road as determined by the Lake Valentine Road Improvements Study, including but not limited to hearing requirements and any claim that the Special Assessment exceeds the benefit to the Subject Property. BSC waives any appeal rights otherwise available pursuant to Minn. Stat. § 429.081. 34. SUCCESSORS AND ASSIGNS. The Developer may not assign this Agreement without the written permission of the City Council. This Development Contract shall be binding upon and inure to the benefit of the parties and their respected successors and assigns, including without limitation, any and all future and present owners, tenants, occupants, licensee, mortgagee and any other parties with any interest in the Property. Should the Developer convey any lot or lots in the Plat to a third party, the city and the owner of that lot or those lots may amend the Development or this Development Contract, with City approval, or use of those lots without the approval or consent of the other lot owners within the Plat. Private agreements between the owners of lots within the Plat for shared service or access and related matters necessary for the efficient use of the Property shall be the responsibility of the lot owners and shall not bind or restrict City authority to approve applications from any lot owner. 35. COUNTERPARTS. This Development Contract may be executed in any number of counterparts, each of which shall be an original, but all of which together shall constitute one instrument. 36. NOTICES. Required notices to the Developer shall be in writing, and shall be either hand delivered to the Developer, its employees or agents, or mailed to the Developer by certified mail at the following address: 4570 Victoria Street North, Shoreview, Minnesota 55126. Notices to the City shall be in 187184v1 16 writing and shall be either hand delivered to the City Administrator, or mailed to the City by certified mail in care of the City Administrator at the following address: City of Arden Hills, 1245 West Highway 96, Arden Hills, Minnesota 55112. Signature page to Development Contract and PUD Agreement [name of plat] (SEAL) STATE OF MINNESOTA ) ( ss. COUNTY OF RAMSEY ) CITY OF ARDEN HILLS BY: Mayor BY: City Administrator The foregoing instrument was acknowledged before me this day of 20 , by and by , the Mayor and City Administrator of the City of Arden Hills, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. Notary Public 187184v1 17 DEVELOPER: Its STATE OF MINNESOTA ) ( ss. COUNTY OF ) The foregoing instrument was acknowledged before me this day of 20 , by the of , a on its behalf. Notary Public DRAFTED BY: CAMPBELL, KNUTSON Professional Association Grand Oak Office Center I 860 Blue Gentian Road, Suite 290 Eagan, Minnesota 55121 Telephone: (651) 452-5000 iii 187184v1 18 EXHIBIT "A" TO DEVELOPMENT CONTRACT Legal Description PART OF SE 1/4 OF SW 1/4 LYING SLY OF C/L OF COUNTY ROAD F (SUBJ TO RD,HWY & ESMTS IN SEC 21 TN 30 RN 23 & IN SD SEC 28 TN 30 RN 23 W 400 FT OF NW 1/4 OF NE 1/4 LYING SLY OF CL OF COUNTY ROAD F TOGETHER WITH NE 1/4 OF NW 1/4 (SUBJ TO RD & ESMTS) IN SEC 28 TN 30 RN 23 And PART LYING SLY OF HWY 694 & NLY OF COUNTY RD F & ELY OF FOL DESC LINE COMMENCING AT PT ON W L OF SEC 21 & 832.5 FT N OF SW COR THEREOF TH N 85 DEG 19 MIN E 416.6 FT WITH TANGENTIAL CURVECONCAVE TO THE SOUTH TH ELY ALONG SD CURVE 1420 FT TH SELY ON TANGENT TO CURVE 111.7 FT TO PT OF BEG TH DEF TO RT90 DEG 650 FT & THERE TERM IN SE 1/4 OF SW 1/4 (SUBJ) TO HWY & ST & EX PART IN HWY PATROL RADIO STATION SITE) OF SEC 21TN 30 RN 23 187184v1 19 EXHIBIT "B" TO DEVELOPMENT CONTRACT Conditions of Approval 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to the plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. Prior to the issuance of a Grading and Erosion Control permit, the Applicant shall enter into a PUD Development Agreement with the City. The Development Agreement shall outline conditions of approval, required securities and fees, and sequence of events. 3. A letter of credit equal to or 125% of the cost of the required landscaping must be submitted to the City prior to issuance of a Grading and Erosion Control permit. 4. A Site Plan Review application shall be required for the reconstruction of the parking lot on PID 21302334005. 5. Any use of the existing building on the on PID 21302334005 other than cold storage will require an amendment to the approved PUD. The existing structure shall comply with City Codes and any other use of the building shall meet all applicable codes. 6. Overnight vehicle storage is prohibited. All overnight vehicle storage shall be stored in indoors. 7. No exterior storage shall be permitted onsite. 8. All light poles shall be a maximum of 25 feet in height, including base, and shall be shoebox style, downward directed, with high-pressure sodium or LED lamps and flush lens. Other than wash or architectural lighting, attached security lighting shall be shoebox style, downward directed with flush lens. In addition, any entry lighting under canopies shall be recessed and use a flush lens. Shields shall also be added as directed by the City. 9. All rooftop or ground mounted mechanical equipment shall be hidden from view with the same materials used on the building in accordance with City Code requirements. 10. Prior to the issuance of a Grading and Erosion Control permit, trees or tree areas that are to be preserved shall be visibly marked and City -approved tree protection fencing or other methods shall be installed and maintained at the critical root zones of the trees to be protected. The location of the fencing shall be in conformance with the approved tree preservation plan and approved by staff in writing. 11. The Applicant shall be responsible for obtaining any other permits necessary from other agencies, MPCA, Rice Creek Watershed District, etc. prior to the start of any site activities. 12. All disturbed boulevards shall be restored with sod. 13. The Applicant shall be responsible for protecting the proposed on-site storm sewer infrastructure and components and any existing storm sewer from exposure to any and all stormwater runoff, sediments and debris during all construction activities. Temporary stormwater facilities shall be installed to protect the quality aspect of the proposed and existing stormwater facilities prior to and during construction activities. Maintenance of any and all temporary stormwater facilities shall be the responsibility of the Applicant. 187184v1 20 14. The Applicant shall be responsible for obtaining a land disturbance Grading and Erosion Control permit from the City's Engineering Division prior to the commencement of any land disturbance activities. 15. Heavy duty silt fence and adequate erosion control around the entire construction site shall be required and maintained by the Developer during construction to ensure that sediment and storm water does not leave the project site. 16. Prior to the beginning of the 2019-2020 school year, the Applicant shall stripe a minimum of 334 parking stalls in parking lot located on PID 213023340005 and complete maintenance of filling existing potholes and sealcoating. Parking stalls dimensions shall be 9 feet by 18 feet. 17. Prior to the issuance of a Grading and Erosion Control permit, the School District shall provide the City in writing how they will staff the pedestrian crossing during student arrival and release for City staff and the Ramsey County Sheriff review. City staff, sheriff and school must meet and approve by August 1, 2019. The School District shall implement any and all recommendations made by the City and/or the Sheriff prior to the start of the 2019-2020 school year. 18. Prior to the issuance of a Grading and Erosion Control permit the Engineering Department shall approve the Final grading, utility, stormwater and right of way improvement plans. 19. The Applicant, Ramsey County Sheriff and City staff shall review traffic and pedestrian operations annually until permit improvements are constructed. The Applicant shall implement improvements recommended by the City Engineer. 20. Prior to the issuance of a Grading and Erosion Control Permit, all items identified in the March 5, 2019 Engineering Review Comments memo shall be addressed. All comments shall be adopted herein by reference. 21. The proposed mascot wall sign may be externally illumined and shall be approved by Planning staff in writing. Internal illumination is prohibited. The proposed mascot sign shall not exceed 53 square feet and shall be constructed of aluminum alloy. Final location of the proposed mascot wall sign shall be approved in writing by Planning staff. 22. A Planned Unit Development Agreement shall be fully executed prior to the prior to July 31, 2019. 23. The Applicant shall be financially responsible for 100 percent of all Lake Valentine Road street improvements. These improvements include but shall not be limited to: turn lanes and other access improvements, trail and sidewalk improvements, pedestrian signal, signage and striping modifications, and drainage and utility improvements. The City's engineering consultant will design construction plans and specifications. These charges will be identified in the Planned Unit Development Agreement. 24. Traffic study shall be updated prior to issuance of Grading and Erosion permit. 25. Parking lot improvements on PID 213023340005 may be included as part of the future Lake Valentine roadway improvement at the discretion of the school district. 26. Reconstruction of the parking lot on PID 213023340005 shall occur by 2024. 187184v1 21 CONSENT ITEM — V �- kDEN HILLS MEMORANDUM DATE: September 23, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Mike Mrosla, Community Development Manager/City Planner SUBECT: Public Notification Process for Planning Land Use Application Policy Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A For Council Consideration Council shall consider approving the revised the Land Use Application Public Notification Policy to include neighborhood meetings. Background At their August 12, 2019 workshop meeting the City Council discussed revising the Land Use Application Public Notification Policy to included neighborhood meetings. During that meeting the City Council provided staff with feedback on neighborhood meetings notification mailing distance and process. Staff then revised the existing policy to include neighborhood meetings and outlined the meeting requirements for applicants. Recommendation The City Council is asked to approve the Public Notification Process for Planning Land Use Application Policy. Budget Impact NA Attachments A. Public Notification Process for Planning Land Use Application Policy B. August 12, 2019 Draft City Council Workshop Minutes City of Arden Hills City Council Meeting for September 23, 2019 P:\Planning\City Council Memos\2019\September 23\Public Notification Process for Planning Land Use Applications Page 1 of 1 lt EN HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA Attachment A Public Notification Process for Planning Land Use Application Policy Purpose It is the City's intent to expand and enhance the dissemination of information to the residents of the City and to encourage involvement by the residents in the planning process. Scope This policy applies to the public notification process for neighborhood, Planning Commission and City Council meetings depending on the type of Planning Land Use Application. Neighborhood Meeting Notification Procedure It is the applicant's responsibility to hold a neighborhood meeting, in accordance with the guidelines described in the following paragraphs. 1. Land Use Application proposals which are located adjacent to or within a residential zoning district shall hold a neighborhood meeting for the following applications: preliminary plat, conditional use permit, planned unit development, rezoning or compressive plan amendments. 2. The Applicant shall work with City staff when scheduling a neighborhood meeting. The applicant shall send out notices at least 10 days prior to the meeting. Meetings shall be scheduled Monday through Thursday evenings and not on an evening preceding a holiday. The applicant shall host the meeting and present the project for questions and answers. 3. The meeting shall be held prior to making Land Use Application with the city. City staff at there may require additional neighborhood meetings at their discretion. 4. Notifications for the neighborhood meeting shall be sent to addresses within 1000 feet of the subject property. Mailing address shall be obtained from the City of Arden Hills via Ramsey County Property Records, but it is the applicants responsibly to ensure all of the applicable addresses receive notification. 5. A representative from the city will be present at the meeting as an observer. 6. The applicant shall make available a complete description of the request, including copies of printed materials and maps, where appropriate. 7. When the meeting notice is mailed to adjacent property owners, a copy of the notification shall also be sent to Planning staff, Planning Commissioners and City Councilmembers. Please contact the staff for current member rosters. 8. Minimum information to be included in the meeting notice: a. Name of applicant or contact person, address, phone number and email. b. Proposed development name. c. Property location description (location map). d. Describe proposed project and application request. e. Meeting time, day and location. f. It is suggested that a location map and a copy of the proposed development plan be provided with the meeting notice. Also, additional copies of the development plans should be available at the meeting. Planning Commission and City Council Land Use Application Public Notification Procedure State Statutes require a city to notify all property owners within a minimum of 350 feet of a subject property when a public hearing is to occur related to a land use or zoning application. The City of Arden Hills intends to follow state law regarding proper notification, and further seeks to appropriately engage and inform the public regarding all land use applications that are being reviewed by the City. As such, the City Council has directed Staff to prepare a Land Use Application Public Notification Policy that sets notification standards that go beyond the state requirements. 1. Land Use Requests that do not Requiring a Public Hearing. Notify all property owners within 350 feet of the subject property. 2. Land Use Requests Requiring a Public Hearing. Notify all property owners within 500 feet of a subject property. 3. Large Projects and Special Circumstances. Staff shall use their best judgment to determine instances when a land use application might be for a project that is of significance to the community, or is of a large scale, and shall increase the public notification to include all property owners within a minimum of 1,000 feet of the subject property in those cases. Approval by the City Council on the Day of , 20 LM ATTEST: Julie Hanson, City Clerk David Grant, Mayor Attachment B -fiRQEN HILLS Approved: CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION MEETING AUGUST 12, 2019 5:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the City Council Work Session meeting at 5:30 p.m. Present: Mayor David Grant; Councilmembers Brenda Holden, Dave McClung and Steve Scott Ak� Absent: Councilmember Fran Holmes (excused) Also present: City Administrator Dave Perrault; Interim Public Works Director/City Engineer Todd Blomstrom; Community Development Manager/City Planner Mike Mrosla, Deputy Clerk Jolene Trauba, and Bolton & Menk Consultant Planner Jane Kansier 1. AGENDA ITEMS , N A. Old Snelling and County Road E PMP Interim Public Works Director/City Engineer Blomstrom stated the City's adopted 2019-2023 Capital Improvement Program includes proposed improvements to Old Snelling Avenue from County Road E to Trunk Highway 51 and improvements to the intersection at County Road E. The Ramsey County Transportation Improvement Program currently identifies project funding for intersection improvement at County Road E and Old Snelling, which is anticipated to include construction of a roundabout. The County is supportive of the City leading the delivery of these improvements under a cooperative agreement. Interim Public Works Director/City Engineer Blomstrom reported the purpose of this project is to address infrastructure challenges within the proposed project corridor. Pavement conditions along Old Snelling Avenue have deteriorated, with transverse cracking, alligator cracking and potholes. The pavement condition rating of Old Snelling Avenue is below 30. The intersection of County Road E and Old Snelling currently has significant delays and queuing issues during the PM peak hour. In addition, the City and County have recently identified deteriorated sections of sanitary sewer and storm sewer within the intersection and extending north of County Road E. A potential trail extension along Old Snelling Avenue is also being considered. ARDEN HILLS CITY COUNCIL WORK SESSION — AUGUST 12, 2019 2 Interim Public Works Director/City Engineer Blomstrom explained Old Snelling Avenue improvements are anticipated to involve funding derived from special assessments. The special assessment process must follow the City's current special assessment policy and maintain compliance with the requirements of Minnesota Statutes Chapter 429. The initial step in the special assessment process is to complete a feasibility report. Due to project specific challenges, including soil conditions, utility coordination and potential easement acquisition, the feasibility report is recommended to include a site survey, geotechnical investigation, and preliminary schematic layout. Councilmember McClung asked if there was enough space along the roadway for a trail. Interim Public Works Director/City Engineer Blomstrom indicated there was adequate space. Councilmember Holden questioned how much property would have to be acquired in order to complete a roundabout. Interim Public Works Director/City Engineer Blomstrom discussed the amount of the right of way available at this intersection. He anticipated the City would have to acquire some right of way in the southwest corner of this intersection. He commented further on how the City and County would fund this project. Councilmember Holden expressed concern that the City would be forced to pay $400,000 because the County deemed it necessary to turn this intersection into a roundabout. She asked what the next step would be. Interim Public Works Director/City Engineer Blomstrom indicated the City would have to complete a feasibility report, survey, geotechnical work and neighborhood meeting. After these items were completed the Council could bid the project. He recommended the Council order a feasibility report at the next Council meeting in order to allow the Council to hit the February bid dates. Councilmember Holden stated she was concerned with the fact the City would have two major roadway projects being completed in 2020 with this project and Lexington Avenue. Interim Public Works Director/City Engineer Blomstrom reported the County has pushed the Lexington Avenue project to 2021. Councilmember Holden supported this item moving forward but recommended the City receive several bids for the feasibility study. Mayor Grant questioned how much a feasibility study would cost the City. Interim Public Works Director/City Engineer Blomstrom estimated the expense to be roughly $50,000 and noted this would include the geotechnical work. ARDEN HILLS CITY COUNCIL WORK SESSION — AUGUST 12, 2019 3 Mayor Grant supported moving forward with this project given the fact the County wants to move forward with this improvement project. He noted the City had fund set aside for this project. Councilmember McClung asked how the City has used in the past for its feasibility reports. City Administrator Perrault explained the City has used SEH, Kimley-Horn, WSB, and Bolton & Menk. Councilmember McClung recommended staff speak with these companies and request an RFP for the project. Councilmember Holden supported staff pursuing several bids for the feasibility report as well. Council consensus was to direct staff to request bids for the feasibility report and bring back an order for a feasibility report at the August 26, 2019 City Council meeting. B. Neighborhood Meeting Notification Discussion Community Development Manager/City Planner Mrosla explained at their May 16, 2011 meeting the City Council approved the Land Use Application Public Notification Policy. The policy requires staff to notify residents within a given distance from the subject parcel where the development is occurring by mail of upcoming meeting Planning Commission and City Council meetings. The notification mailing distance is determined by whether the planning case requires a public hearing, and if the project is large and has special circumstances. Staff has been utilizing the Land Use Application Public Notification Policy mailing distances when notifying residents of neighborhood meeting. The rationale for utilizing this policy is that the intent of a neighborhood meeting is to reach the same people who will be notified of the public hearing. Community Development Manager/City Planner Mrosla stated the intent of a neighborhood meeting is to allow the applicant to garner feedback from those directly impacted by the project and allow them to make improvements to reduce concerns and impacts. In most communities, neighborhood meetings are generally held for applications for preliminary plats, conditional use permits, planned unit developments and/or rezoning proposals that are located adjacent to or within a residential zoning district. The intent of the neighborhood meeting is to expand and enhance the distribution of information to the residents directly impacted by a development proposal. However, different communities have varying policies when it comes to neighborhood meetings notification requirements. A review of five (5) adjacent communities was reviewed with the Council. Community Development Manager/City Planner Mrosla reported cities generally have the same requirements when it comes to neighborhood meetings. Only Vadnais Heights and Roseville require neighborhood meetings for certain application types. All cities provide addresses to the applicants for mailings. The majority of cities above require notices to be mailed to all properties within 350 feet of the subject property, and then allow staff to use their discretion to expand the notification area if deemed necessary. None of the cities surveyed post ARDEN HILLS CITY COUNCIL WORK SESSION — AUGUST 12, 2019 4 neighborhood meetings notification on their websites or on social media unless the City is facilitating the development. The cities do post public hearings on their websites. Community Development Manager/City Planner Mrosla commented staff is reviewing options to post land use application information on the city's website. A growing number of cities are providing development information on their websites. The information generally includes a brief summary of the project and contact information. This allows residents not impacted by the project to review the proposal and contact staff if they have any questions or concerns. He requested feedback from the Council on the neighborhood meeting notification process. Councilmember Holden stated she heard from several different people at National Night Out that more people should be invited to neighborhood meetings and not just adjacent property owners. Mayor Grant supported the City notifying residents that live within 500 feet of a project area to neighborhood meetings. He indicated he could be lobbied to go even higher on this. Planning Consultant Kansier recommended the Council find a number and stick with it. She did not believe the Council should be using different numbers for different projects. Mayor Grant suggested the notification radius be set at 1,000 feet. Community Development Manager/City Planner Mrosla stated this could be set as the notification standard. Council consensus was to set the neighborhood meeting notification radius to 1,000 feet. Community Development Manager/City Planner Mrosla asked if the Council wanted to require developers to hold neighborhood meetings for all preliminary plats, conditional use permits, planned unit developments, rezonings, comprehensive plan amendments that are located within neighborhood developments. Councilmember Holden asked when these meetings were held. Community Development Manager/City Planner Mrosla reported the neighborhood meeting could be held prior to the developer making application or after an application has been submitted. Councilmember McClung stated he liked the idea of developers meeting with neighbors prior to submitting an application. Mayor Grant supported neighborhood meetings for all of the staff listed requests. Councilmember McClung agreed. Community Development Manager/City Planner Mrosla commented a second neighborhood meeting could be held after an application is submitted after plans have been revised to take into consideration the neighbors concerns and prior to the item being reviewed by the City Council. ARDEN HILLS CITY COUNCIL WORK SESSION — AUGUST 12, 2019 5 Councilmember Holden supported this recommendation. Community Development Manager/City Planner Mrosla asked if the Council would allow staff to provide developers with lists of addresses. He explained other cities do provide this service. Mayor Grant commented there was not a huge cost to the City to provide the addresses. For this reason, he supported the City providing developers with addresses. Councilmember Holden expressed concern with Roseville properly notifying Arden Hills residents of potential developments. Community Development Manager/City Planner Mrosla described how technology had changed to allow cities to grab addresses within the GIS system across city lines. Councilmember McClung stated he could support the 1,000 -foot notification radius while allowing staff to increase this for certain or special projects. Councilmember Holden indicated she would like to see the City's neighborhood meeting notices streamlined. Community Development Manager/City Planner Mrosla commented he would look at revising the information that was included on the notifications. C. B2 Zoning Planning Consultant Kansier explained at the Work Session meeting on June 18, 2018, the City Council discussed setback requirements for buildings and parking lots in the B-2 District. The B-2 District is generally located along the County Road E corridor between Highway 51 and Lexington Avenue North. For new development in the B-2 District, the Zoning Code currently requires buildings to be located along County Road E and parking to be located behind buildings. The City Council directed staff to bring forward possible changes to the design standards that would allow for more flexibility in the placements of buildings and parking in the B-2 District. The City Council also requested that the fagade transparency requirements also be reviewed. Planning Consultant Kansier stated it should be noted the additional design standards for the 13- 2 District included in Section 1325.05, Subd. 8 of the Zoning Code also apply to the B-3 District. Any changes made to these design standards would also apply to new development and redevelopment in both the B-2 and B-3 Districts. The B-3 District is generally located along the west side of Lexington Avenue from County Road E to I-694. The B-3 District also includes several properties on the north side of Red Fox Road and on the south side of Grey Fox Road in proximity to Lexington Avenue. Planning Consultant Kansier indicated the Council reviewed potential language relating to setbacks and building facades at the September 17, 2018, workshop. The staff recommended revising the front yard setback requirement from 20 feet to 50 feet. Staff also recommended removing the requirement that at least 50 percent of the largest building on each site be ARDEN HILLS CITY COUNCIL WORK SESSION — AUGUST 12, 2019 6 constructed at the front setback line of 20 feet. Staff recommended the following parking location requirements be deleted: • Placing parking between the street right-of-way and a building shall be discouraged • No more than 50 percent of the parking on a site may be between buildings or in the side yards Planning Consultant Kansier explained the Council agreed with the recommended changes in setbacks; however, the Council did have some concerns about changes to the building fagade requirements. Councilmember Holden asked if the proposed changes would address the no wake zone and snow removal concerns. Planning Consultant Kansier reported this was the case. She commented further on the setback standards that were being proposed. She explained the proposed changes would ensure the backs of buildings were not facing the front. Further discussion ensued regarding spandrel glass. Mayor Grant thanked staff for provided an update on the B2 Zoning District. D. Clear Cutting and Grading Planning Consultant Kansier explained at the August 20, 2018, City Council workshop, the City Attorney reviewed a draft ordinance that was intended to address vegetation removal and clear cutting. At that meeting, the City Council was concerned the ordinance did not address the issue of clearcutting a lot and claiming the trees were diseased after the fact. To address the Council's concerns, additional language is proposed. The additional language includes: • Adding a definition of Land Disturbance Activity to the Zoning Code definitions. The definition is the same as that included in Chapter 15, Erosion and Sedimentation Control. • An amendment to Section 1325.055, Tree Preservation, Subd. 2, stating `It shall be unlawful for any person to engage directly or indirectly in a land disturbing activity, as defined in this ordinance, unless such person has applied for and obtained approval of a tree preservation plan. No preliminary plat, building permit, grading permit, or other City required permit shall be granted unless approval of a tree preservation plan has been obtained. " • An amendment to Section 1325.055, Subd. 5, D, stating, "Prior to removal, all diseased or nuisance trees must be clearly identified on the site, and the diseased or nuisance state must be certified by a certified tree inspector, forester or arborist. " Planning Consultant Kansier reported the proposed language is intended to codify the need for a tree preservation plan prior to clearcutting a site. Clearcutting is part of a larger infill development discussion. Staff is meeting with the City of Edina staff on August 15th to discuss their ordinances and policies in regards to residential infill development. Following the meeting ARDEN HILLS CITY COUNCIL WORK SESSION — AUGUST 12, 2019 7 with Edina, staff intends on having future discussions on setbacks, neighborhood characteristics, and infill construction management. Councilmember Scott asked if additional language should be considered for trees that are damaged during a storm. Planning Consultant Kansier stated this could be considered. Further discussion ensued regarding tree loss and the percentage of significant tree loss that should be allowed. Councilmember Holden stated she did not believe the current clearcutting language made any sense because a developer could clear two out of three lots at this time within the Ordinance. Community Development Manager/City Planner Mrosla indicated the language within the Ordinance could be strengthened to address clearcutting concerns. He noted the infill and erosion control language could also be amended. He stated he could report back to the Council after meeting with the City of Edina to see how this City addressed these items. Councilmember McClung indicated he would like to develop a little bit of tooth on how to address these matters and for there to be a clear penalty in place. E. Code Enforcement Discussion Community Development Manager/City Planner Mrosla explained a general question was raised if the City's ordinance relating to code enforcement needs to be clearer for enforcement, or if it is sufficient. Community Development staff and the City's prosecuting attorney (Kelly and Lemmons) discussed the City's ordinance and how effective it is with regards to code enforcement. Staff and the attorney also discussed a specific complaint regarding cars and recreational vehicle (RV) parked on a property, as well as a non -conforming fence. Staff and the attorney agreed the current ordinance is sufficient for general code enforcement, and does not need further clarification at this time. Community Development Manager/City Planner Mrosla stated however, every code enforcement case has its own unique set situations and complexities. Generally, if a violation of the code is found to exist, a letter will be sent which outlines the steps that need to be taken to correct the violation. In many instances, residents are simply unaware of the Code and correct the situation immediately. In the event the correction is not made in a reasonable amount of time, staff has numerous means to resolve the matter. Below are common code enforcement issues that our inspectors encounter with regards to vehicle and RV parking on residential lots. Code Section: 800.03 - Parking Regulations • Prohibited Parking Areas. In all residential districts, parking shall be prohibited on any area of private property except on designated driveways or parking lots. • Parking in Driveways. In all residential districts, there shall be no more than four vehicles parked on a driveway. Code Section: 1325.12 — Recreational Vehicle, Utility Trailer, Riding Lawn Mower, and Watercraft Outdoor Storage: ARDEN HILLS CITY COUNCIL WORK SESSION — AUGUST 12, 2019 8 • No more than three (3) RVs, utility trailers, riding lawn mowers, or watercraft are permitted. Not more than one (1) of the three (3) may be a motor home, travel trailer, camper, or other similar type of RV. RVs and watercraft on a trailer shall be considered as one. • The rear yard is fully enclosed by a six-foot privacy fence or is substantially screened from adjacent properties as determined by the Zoning Administrator; which may include fencing, vegetation, or both. • RVs, utility trailers, riding lawn mowers, and watercraft shall not be stored within the principal structure side yard setback as required in the underlying zone, and shall be at least ten (10) feet from the rear property line. If both side and rear yards are available for storage, then the location with the least visibility from streets and neighboring property, as determined by the Zoning Administrator, shall be used for such storage. • It shall not be stored forward of the principal structure, except as otherwise provided for in this section. • Short -Term Parking without Permit. Licensed and operable RVs, utility trailers, riding lawn mowers, and watercraft of any length or height may be parked in driveways for the sole expressed purpose of loading, unloading, and cleaning for a period not to exceed seventy-two (72) hours, provided that they are not within five (5) feet of the curb or, if there is no curb, the edge of the road driving surface, and do not encroach upon a pedestrian walkway. Councilmember Holden expressed concern with how RV's were defined within City Code. She stated she would like to see this addressed in order to assist the Code Enforcement staff. Further discussion ensued regarding a specific lot in the City that had numerous code violations. City Administrator Perrault explained a more clear definition of a camper could be drafted within City Code to address this concern. He reported the City would be taking a more aggressive role in enforcing these issues. Community Development Manager/City Planner Mrosla commented on how it was important for certain standards to be met in with respect to the City's housing stock in order to keep housing values high. Councilmember Holden asked if the City was aware of any hoarding houses. Community Development Manager/City Planner Mrosla stated he was not aware of any hoarding houses in Arden Hills. He provided further comment on the letters that would be sent regarding park land encroachment. He reported staff was considering including a brochure with these letters to note common code violations in the City. Councilmember McClung supported this idea and suggested this same brochure be sent out in utility bills on a yearly basis. He wanted to see the City being more proactive when pursuing code enforcement issues that were complaint based. He stated the community was aging and he wanted to see the City encouraging homeowners to keep their house in alignment with City Code. ARDEN HILLS CITY COUNCIL WORK SESSION — AUGUST 12, 2019 9 Community Development Manager/City Planner Mrosla stated education was key and staff was also going to be putting more information regarding code violations in the City newsletter. He reported additional information would be placed on the City's website as well. 2. COUNCIL COMMENTS AND STAFF UPDATES Councilmember Holden asked if staff had updated water usage information. City Administrator Perrault reported he would have Finance Director Bauman distribute this information to the Council. Mayor Grant discussed the City getting new monitors on the Council dais. Mayor Grant asked if the City newsletter situation had been addressed with Arden Manor. City Administrator Perrault reported the situation had been remedied with the printer. Councilmember Holden requested a copy of the City's records retention policy. ADJOURN Mayor Grant adjourned the City Council Work Session meeting at 7:49 p.m. Julie Hanson David Grant City Clerk Mayor CONSENT ITEM — 7K , AZEN HILLS MEMORANDUM DATE: September 23, 2019 TO: Honorable Mayor and City Councilmembers David Perrault, City Administrator FROM: Todd Blomstrom, Interim Public Works Director/City Engineer SUBJECT: 2018 Street and Utility Improvement Project — Change Order No. 7 and Payment No. 9 Budgeted Amount: Actual Amount: Funding Sources: $3,300,000 $2,615,187.61 PIR, Special Assessments, (Contractor only) Utility Funds Council Should Consider The City Council is requested to approve: • Change Order No. 7 for the 2018 Street and Utility Improvement Project in the amount of $2,218.92. • Payment No. 9 for the 2018 Street and Utility Improvement Project to Northwest Asphalt, Inc.in the amount of $109,536.34. Background/Discussion On March 26, 2018, the City Council adopted Resolution 2018-034 Awarding the 2018 Street and Utility Improvement Project to Northwest Asphalt, Inc. in the amount of $2,491,595.86. The recommended Change Order No. 7 is for replacing one -gallon perennial planting items with a five -gallon shrub item, resulting in a net cost increase of $2,218.92. Payment No. 9 includes pavement patching, concrete work, turf restoration (sod), and reconciliation of payment quantities. Final wear course paving is occurring the week of September 161 and the project is approaching substantial completion. Page 1 of 2 Financial Impact WSB has provided a recommendation to approve Change Order No. 7 in the amount of $2,218.92 (Attachment A). Change Order No. 7 is included as Attachment B. WSB has also provided a recommendation to approve Payment No. 9 in the amount of $109,536.34 (Attachment Q. Payment Voucher No. 9 is included as Attachment D. The following is a summary of change orders previously approved for the 2018 Street and Utility Improvement Project. Change Order General Description Amount CO 1 Watermain items $40,408.53 CO 2 Salvage and install fence $ 5,705.00 CO 3 Storm sewer modifications $28,210.00 CO 4 Easement grading $ 4,597.00 CO 5 Additional unit items $ 3,128.00 CO 6 Retaining wall installation $39,324.30 With this change order, current committed project costs total $3,128,783.15, which is less than the approved budget. Attachments Attachment A: WSB Letter — Change Order No. 7 Attachment B: Change Order No. 7 Attachment C: WSB Letter — Payment No. 9 Attachment D: Payment No. 9 Page 2 of 2 2 0 U z LU m z U) J 0 EL a LU z z 2 0 0 M W H D C0 T W D z W Q Q z W X 0 r Attachment A wsb September 10, 2019 Mr. Todd Blomstrom Interim Public Works Director/City Engineer City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 Re: Change Order No. 7 2018 Street and Utility Improvement Project City Project No. PW -17-0102 City of Arden Hills, MN WSB Project No. R-010111-000 Dear Mr. Blomstrom: Please find enclosed for your review and approval Change Order No. 7 for the above -referenced project. Change Order No. 7 is for replacing the one gallon perennial item with a five gallon shrub item. The total amount of Change Order No. 7 is $2,218.92, resulting in a revised contract amount of $2,615,187.61. No change in contract time is proposed with this change order. If you have any questions or comments regarding the enclosed, please contact me at 763.762.2801. Thank you. Sincerely, WSB Isey I EIT P oject ngineer Attachments srb K:\010111-000\Admin\Construction Admin\Change Orders\Change Order No 7\R-010111-000 CST LTR CO 7 CTY-t blomstrom-090919.docx Attachment B CHANGE ORDER NO.7 2018 STREET AND UTILITY IMPROVEMENT PROJECT 9/9/2019 CITY PROJECT NO. PW -17-0102 CITY OF ARDEN HILLS, MN WSB PROJECT NO. R-010111-000 OWNER: CONTRACTOR: CITY OF ARDEN HILLS NORTHWEST ASPHALT, INC. 1245 WEST HIGHWAY 96 1451 STAGECOACH ROAD ARDEN HILLS, MN 55112 SHAKOPEE, MN 55379 YOU ARE DIRECTED TO MAKE THE FOLLOWING CHANGES IN THE CONTRACT DOCUMENT DESCRIPTION: ADD ITEM FOR 5 GAL SHRUBS AS SHOWN ON THE PLANS. THE EXISTING 'PERENNIAL 1 GAL CONT' ITEM WILL NOT BE USED. CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIME: ORIGINAL CONTRACT PRICE: $2,491,595.86 ORIGINAL CONTRACT TIME: 10/19/2018 PREVIOUS CHANGE ORDERS: NOS. 1, 2, 3, 4, 5, & 6 $121,372.83 NET CHANGE FROM PREVIOUS CHANGE ORDERS: 15 DAYS CONTRACT PRICE PRIOR TO THIS CHANGE ORDER: $2,612,968.69 CONTRACT TIME PRIOR TO THIS CHANGE ORDER: 11/3/2018 NET INCREASE OF THIS CHANGE ORDER: $2,218.92 NET INCREASE WITH CHANGE ORDER: 0 CONTRACT PRICE WITH ALL APPROVED CHANGE ORDERS: $2,615,187.61 CONTRACT TIME WITH APPROVED CHANGE ORDERS: 11/3/2018 RECOMMENDED BY: KELSEY 6 RAR, EI rp-J56T ENGINEER APPROVED BY: WSB ENGINEER CITY ENGINEER APPROV ©BY: . CONTR CTOR SIGNATURE NORTHWEST ASPHALT, INC. CONTRACTOR MAYOR DATE DATE M010111-00014dminlConstruction AdminlChange OrderslChange Order No 71 010111.000 Change Order 7CO.7 CHANGE ORDER NO.7 DETAIL 2018 STREET AND UTILITY IMPROVEMENT PROJECT 9/9/2019 CITY PROJECT NO. PW -17-0102 CITY OF ARDEN HILLS, MN WSB PROJECT NO. R-010111-000 ADDED ITEMS Item No. Mat. No. Description Unit Price Qty Extended Amount `41 fi�.7i :1i111Ki1WIR] ZiI7 Li ili�1 TOTAL ADDED ITEMS CHANGE ORDER NO. 7 DELETEDITEMS SHRB $75.00 41 $3,075.00 $3,075.00 Item No. Mat. No. Description Unit Price Qty Extended Amount 205 2571.507 PERENNIAL 1 GAL CONT TOTAL DELETED ITEMS CHANGE ORDER NO. 7 PLT $20.88 41 $856.08 $856.08 TOTAL ADJUSTMENT TO ORIGINAL CONTRACT AMOUNT $2,218.92 K:1010111-00OI4dminlConstruction AdminlChange OrderslChange Order No 71 010111-000 Change Order 7CO7 Detail 2 0 U c� z W m U) 0 00 M z ui J 0 a a W z z 2 0 0 Cl) W U) U) W Z) z W Q a z W x 0 Attachment C ws b September 10, 2019 Mr. Todd Blomstrom Interim Public Works Director/City Engineer City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 Re: Construction Pay Voucher No. 9 2018 Street and Utility Improvement Project City Project No. PW -17-0102 City of Arden Hills, MN WSB Project No. R-010111-000 Dear Mr. Blomstrom: Please find enclosed Construction Pay Voucher No. 9 in the amount of $109,536.34 for the above -referenced project. The quantities completed to date have been reviewed and agreed upon by the contractor, and we hereby recommend that the City of Arden Hills approve Construction Pay Voucher No. 9 in the amount of $109,536.34 for Northwest Asphalt, Inc. Once processed, please keep one copy for your records and return two copies to our office, one for the contractor and one for our files. If you have any questions or comments regarding the enclosed, please contact me at 763.762.2801. Thank you. Sincerely, WSB K Isey Ih EIT Project ngineer Attachments srb K:\010111-00MAdmin\Construction Admin\Pay Vouchers\Pay Voucher No. 9\R-010111-000 CST LTR VO 9 CTY-t blomstrom-090919.docx z z CITY OF ARDEN HILLS WS Attachment D 1245 West Highway 96 Arden Hills, MN 55112 Project R-010111-000 - 2018 Street and Utility Improvement Project Pay Voucher No. 9 Contractor: Northwest Asphalt, Inc. Contract No.Vendor No. 1451 Stagecoach For Period: 4/16/2019 - 9/6/2019 Shakopee, MN 55377 9 Warrant # Date Contract Amounts Funds Encumbered Original Contract $2,491,595.86 Original $2,491,595.86 Contract Changes $121,372.83 Additional N/A Revised Contract $2,612,968.69 Total $2,491,595.86 Work Certified To Date Base Bid Items $2,302,791.69 Backsheet $0.00 Change Order $120,678.58 Supplemental Agreement $0.00 Work Order $0.00 Material On Hand $0.00 Total $2,423,470.27 This is to certify that the items of work shown in this certificate of Pay Voucher have been actually furnished for the work comprising the above mentioned projects in accordance with the plans and specifications heretofore approved. Approved By Mayor Date Approved By WS September 10, 2019 Date Approved By Northwest Asphalt, Inc. Contractor Date Page 1 Work Certified This Pay Voucher Work Certified To Date Less Amount Less Previous I Retained Payments Amount Paid I This Pay Voucher Total Amount Paid To Date R-010111-000 $115,301.41 $2,423,470.27 1 $121,173.51 $2,192,760.42 $109,536.34 $2,302,296.76 Percent Retained: 5.0000% Percent Complete: 92.7478% Amount Paid This Pay Voucher $109,536.34 This is to certify that the items of work shown in this certificate of Pay Voucher have been actually furnished for the work comprising the above mentioned projects in accordance with the plans and specifications heretofore approved. Approved By Mayor Date Approved By WS September 10, 2019 Date Approved By Northwest Asphalt, Inc. Contractor Date Page 1 CITY OF ARDEN HILLS 1245 West Highway 96 Arden Hills, MN 55112 Project No. R-010111-000 Pay Voucher No. 9 R-010111-000 Payment Summary No. From Date To Date Work Certified Per Pay Voucher Amount Retained Per Pay Voucher Amount Paid Per Pay Voucher 1 06/04/2018 06/15/2018 $88,043.40 $4,402.17 $83,641.23 2 06/16/2018 07/27/2018 $340,717.73 $17,035.89 $323,681.84 3 07/28/2018 08/24/2018 $437,487.66 $21,874.38 $415,613.28 4 08/25/2018 09/21/2018 $526,372.50 $26,318.62 $500,053.88 5 09/22/2018 10/27/2018 $738,445.15 $36,922.26 $701,522.89 6 10/28/2018 12/05/2018 $102,899.92 $5,145.00 $97,754.92 7 12/06/2018 01/04/2019 $70,302.50 $3,515.12 $66,787.38 8 01/05/2019 04/15/2019 $3,900.00 $195.00 $3,705.00 9 04/16/2019 09/06/2019 $115,301.41 $5,765.07 $109,536.34 Totals: $2,423,470.27 $121,173.51 $2,302,296.76 R-010111-000 Fundina Cateaory Resort Funding Work Less Less Amount Paid Total Category Certified Amount Previous This Amount Paid No. To Date Retained Payments Pay Voucher To Date UNF 2,423,470.27 121,173.51 2,192,760.42 109,536.34 2,302,296.76 Totals: $2,423,470.27 $121,173.51 $2,192,760.42 $109,536.34 $2,302,296.76 R-010111-000 Fundina Source Resort Accounting Funding Amount Paid Revised Funds Paid To No. Source This Contract Encumbered Contractor Pav Voucher Amount To Date To Date UNF Unfunded 109,536.34 2,612,968.69 2,491,595.86 2,302,296.76 Totals: $109,536.34 $2,612,968.69 $2,491,595.86 $2,302,296.76 Page 2 CITY OF ARDEN HILLS 1245 West Highway 96 Arden Hills, MN 55112 Project No. R-010111-000 Pay Voucher No. 9 R-010111-000 Project Material Status Quantity Line Item Description Units Unit Price Contract This Amount This Quantity Amount Quantity Pay Pay Voucher To Date To Date Voucher SCHEDULE A. SURFACE IMPROVEMENTS - FULL RECONSTRUCTION AREA 1 2021.501 MOBILIZATION LS $144,317.00 1 0 $0.00 1 $144,317.00 2 2101.502 CLEARING TREE $250.00 16 10 $2,500.00 35 $8,750.00 3 2101.507 GRUBBING TREE $310.00 16 10 $3,100.00 32 $9,920.00 4 2104.501 REMOVE LF $4.00 420 0 $0.00 205 $820.00 CONCRETE CURB 5 2104.503 REMOVE S F $1.00 160 0 $0.00 66 $66.00 CONCRETE WALK REMOVE 6 2104.505 BITUMINOUS S Y $0.95 18030 150 $142.50 18030 $17,128.50 PAVEMENT REMOVE 7 2104.505 BITUMINOUS S Y $5.00 750 0 $0.00 789.3 $3,946.50 DRIVEWAY PAVEMENT REMOVE 8 2104.505 CONCRETE S Y $7.50 840 0 $0.00 1017.4 $7,630.50 DRIVEWAY PAVEMENT 9 2104.509 REMOVE SIGN EACH $35.00 12 0 $0.00 6 $210.00 SAWING BIT 10 2104.513 PAVEMENT (FULL L F $2.50 190 0 $0.00 206 $515.00 DEPTH) SALVAGE AND 11 2104.601 REINSTALL LS $5,000.00 1 0 $0.00 0 $0.00 LANDSCAPE STRUCTURES SALVAGE AND 12 2104.602 REINSTALL EACH $80.00 58 11 $880.00 69 $5,520.00 MAILBOX SALVAGE & 13 2104.603 REINSTALL SF $20.00 60 0 $0.00 0 $0.00 RETAINING WALL SALVAGE AND 14 2104.618 REINSTALL BRICK SF $10.00 550 0 $0.00 220 $2,200.00 PAVERS COMMON 15 2105.501 EXCAVATION (CV) C Y $16.45 5400 0 $0.00 5400 $88,830.00 (P) 16 2105.507 SUBGRADE C Y $16.45 6200 0 $0.00 6147.45 $101,125.55 EXCAVATION (CV) SELECT 17 2105.522 GRANULAR C Y $25.50 6200 0 $0.00 5822.45 $148,472.48 BORROW (CV) 18 2105.604 GEOTEXTILE S Y $1.25 18400 0 $0.00 17372 $21,715.00 FABRIC TYPE V 19 2112.501 SUBGRADE RDST $200.00 42 0 $0.00 42 $8,400.00 PREPARATION STREET 20 2123.610 SWEEPER (WITH HOUR $135.00 30 0 $0.00 198.25 $26,763.75 PICKUP BROOM) Page 3 CITY OF ARDEN HILLS 1245 West Highway 96 Arden Hills, MN 55112 Project No. R-010111-000 Pay Voucher No. 9 R-010111-000 Project Material Status Quantity Line Item Description Units Unit Price Contract This Amount This Quantity Amount Quantity Pay Pay Voucher To Date To Date Voucher 21 2130.501 WATER MGAL $35.00 70 0 $0.00 0 $0.00 CALCIUM 22 2131.502 CHLORIDE GAL $1.50 5361 0 $0.00 0 $0.00 SOLUTION 23 2211.501 AGGREGATE TON $14.03 8070 527.85 $7,405.74 9772 $137,101.16 BASE CLASS 5 HAUL BIT 24 2331.607 PAVEMENT C Y $11.37 180 0 $0.00 581 $6,605.97 RECLAMATION (LV) BITUMINOUS 25 2357.502 MATERIAL FOR GAL $2.50 750 0 $0.00 80 $200.00 TACK COAT TYPE SP 9.5 26 2360.501 WEARING TON $56.01 1260 0 $0.00 17 $952.17 COURSE MIX (2,B) TYPE SP 9.5 WEARING 27 2360.501 COURSE MIX (2,B) S Y $29.55 750 0 $0.00 665.7 $19,671.44 (3.0" THICK) -BIT D/W TYPE SP 12.5 28 2360.502 NON WEAR TON $52.56 1680 0 $0.00 1703 $89,509.68 COURSE MIX (2,B) TYPE SP 12.5 BIT 29 2360.505 MIXTURE FOR TON $100.00 70 115.08 $11,508.00 130.66 $13,066.00 PATCHING 30 2504.602 IRRIGATION EACH $300.00 12 0 $0.00 20 $6,000.00 SYSTEM REPAIR 31 2505.601 UTILITY LS $500.00 1 0.5 $250.00 1 $500.00 COORDINATION 32 2521.501 4" CONCRETE SF $4.75 160 0 $0.00 68 $323.00 WALK CONCRETE CURB 33 2531.501 & GUTTER L F $12.00 9190 0 $0.00 9276 $111,312.00 DESIGN 8618 6" CONCRETE 34 2531.507 DRIVEWAY S Y $56.15 1950 1.2 $67.38 1649 $92,591.35 PAVEMENT 35 2531.604 7" CONCRETE S Y $62.50 83 52 $3,250.00 52 $3,250.00 VALLEY GUTTER 36 2563.601 TRAFFIC LS $3,900.00 1 0 $0.00 0.75 $2,925.00 CONTROL 37 2540.602 MAIL BOX EACH $35.00 58 0 $0.00 69 $2,415.00 (TEMPORARY) 38 2564.531 SIGN PANELS SF $45.00 38 39.11 $1,759.95 39.11 $1,759.95 TYPE C 39 2564.602 INSTALL SIGN EACH $150.00 6 6 $900.00 6 $900.00 1 TYPE SPECIAL 40 2572.502 CLEAN ROOT L F $8.00 150 0 $0.00 0 $0.00 CUTTING Page 4 CITY OF ARDEN HILLS 1245 West Highway 96 Arden Hills, MN 55112 Project No. R-010111-000 Pay Voucher No. 9 R-010111-000 Project Material Status Quantity Line Item Description Units Unit Price Contract This Amount This Quantity Amount Quantity Pay Pay Voucher To Date To Date Voucher 41 2573.502 SILT FENCE, L F $1.90 1370 0 $0.00 36 $68.40 TYPE MS STORM DRAIN 42 2573.530 INLET EACH $95.00 48 0 $0.00 54 $5,130.00 PROTECTION SEDIMENT 43 2573.533 CONTROL LOG L F $3.00 3723 0 $0.00 740 $2,220.00 TYPE W FIBER SEDIMENT 44 2573.533 CONTROL LOG L F $7.50 150 0 $0.00 0 $0.00 TYPE ROCK STABILIZED 45 2573.535 CONSTRUCTION LS $5,000.00 1 0 $0.00 1 $5,000.00 EXIT 46 2574.508 FERTILIZER TYPE LB $0.75 460 120 $90.00 670 $502.50 BOULEVARD 47 2574.525 TOPSOIL C Y $21.00 1230 240 $5,040.00 1338 $28,098.00 BORROW 48 2575.505 SODDING TYPE S Y $4.15 10040 3880 $16,102.00 16269 $67,516.35 LAWN EROSION 49 2575.523 CONTROL S Y $1.65 2508 0 $0.00 500 $825.00 BLANKETS CATEGORY 3 50 2575.535 WATER (TURF MGAL $15.00 170 136.5 $2,047.50 136.5 $2,047.50 ESTABLISHMENT) 51 2575.560 HYDRAULIC LB $0.50 5700 0 $0.00 2200 $1,100.00 MULCH MATRIX 52 2582.502 4" SOLID LINE L F $1.00 20 0 $0.00 0 $0.00 EPDXY 53 2582.502 4" DBLE SOLID L F $1.00 20 0 $0.00 0 $0.00 LINE EPDXY 54 2582.503 CROSSWALK SF $3.41 275 0 $0.00 0 $0.00 EPDXY Totals For Section SCHEDULE A. SURFACE IMPROVEMENTS - $55,043.07 $1,197,920.75 FULL RECONSTRUCTION AREA: SCHEDULE B. SANITARY SEWER IMPROVEMENTS - FULL RECONSTRUCTION AREA 55 2104.501 REMOVE SEWER L F $10.00 60 0 $0.00 86 $860.00 PIPE (SANITARY) REMOVE 56 2104.501 SANITARY L F $3.00 200 0 $0.00 11 $33.00 SERVICE PIPE 57 2104.509 REMOVE EACH $400.00 2 0 $0.00 0 $0.00 MANHOLE 58 2104.509 REMOVE EACH $75.00 29 0 $0.00 21 $1,575.00 CASTING 59 2105.601 DEWATERING LS $0.01 1 0 $0.00 0 $0.00 60 2123.610 UTILITY CREW HOUR $750.00 5 0 $0.00 1.36 $1,020.00 Page 5 CITY OF ARDEN HILLS 1245 West Highway 96 Arden Hills, MN 55112 Project No. R-010111-000 Pay Voucher No. 9 R-010111-000 Project Material Status Quantity Line Item Description Units Unit Price Contract This Amount This Quantity Amount Quantity Pay Pay Voucher To Date To Date Voucher CONNECT TO 61 2503.602 EXISTING EACH $768.00 3 0 $0.00 4 $3,072.00 SANITARY SEWER CONNECT TO 62 2503.602 EXISTING EACH $508.50 10 0 $0.00 1 $508.50 SANITARY SEWER SER 63 2503.602 8"X4" PVC WYE EACH $616.00 5 0 $0.00 1 $616.00 64 2503.602 12"X4" PVC WYE EACH $806.00 5 0 $0.00 0 $0.00 65 2503.603 8" PVC PIPE L F $83.25 60 17 $1,415.25 103 $8,574.75 SEWER - SDR 35 66 2503.603 4" PVC PIPE L F $30.60 260 0 $0.00 11 $336.60 SEWER - SDR 26 8" CURED -IN - 67 2503.603 PLACE PIPE L F $26.90 640 0 $0.00 0 $0.00 SYSTEM 12" CURED -IN - 68 2503.603 PLACE PIPE L F $52.90 690 0 $0.00 814 $43,060.60 SYSTEM LATERAL 69 2503.602 CONNECTION EACH $3,105.30 20 0 $0.00 7 $21,737.10 HAT TELEVISE 70 2503.603 SANITARY LF $1.20 2745 0 $0.00 1464 $1,756.80 SEWER RECONSTRUCT 71 2506.502 SANITARY L F $390.00 104 0 $0.00 39.25 $15,307.50 SEWER MANHOLE 72 2506.516 CASTING EACH $900.00 29 0 $0.00 21 $18,900.00 ASSEMBLY CONSTRUCT 48" 73 2506.603 DIA SANITARY L F $381.00 50 0 $0.00 0 $0.00 MANHOLE Totals For Section SCHEDULE B. SANITARY SEWER $1,415.25 $117,357.85 IMPROVEMENTS - FULL RECONSTRUCTION AREA: SCHEDULE C. WATER MAIN IMPROVEMENTS - FULL RECONSTRUCTION AREA 74 2104.501 REMOVE WATER L F $6.00 3220 367 $2,202.00 3376 $20,256.00 MAIN 75 2104.501 REMOVE WATER L F $3.00 2500 23 $69.00 2287 $6,861.00 SERVICE PIPE 76 2104.509 REMOVE CURB EACH $50.00 68 0 $0.00 68 $3,400.00 STOP & BOX 77 2104.509 REMOVE GATE EACH $75.00 8 5 $375.00 13 $975.00 VALVE & BOX 78 2104.509 REMOVE EACH $150.00 14 0 $0.00 14 $2,100.00 HYDRANT 79 2104.603 ABANDON WATER L F $6.00 1210 0 $0.00 1190 $7,140.00 MAIN 80 2105.601 DEWATERING LS $0.01 1 0 $0.00 0 $0.00 Page 6 CITY OF ARDEN HILLS 1245 West Highway 96 Arden Hills, MN 55112 Project No. R-010111-000 Pay Voucher No. 9 R-010111-000 Project Material Status Quantity Line Item Description Units Unit Price Contract This Amount This Quantity Amount Quantity Pay Pay Voucher To Date To Date Voucher 81 2123.610 UTILITY CREW HOUR $750.00 10 0 $0.00 1.3 $975.00 TEMPORARY 82 2504.601 WATER SERVICE - LS $5,700.00 1 0 $0.00 1 $5,700.00 A TEMPORARY 83 2504.601 WATER SERVICE - LS $5,700.00 1 0 $0.00 1 $5,700.00 B CONNECT TO 84 2504.602 EXISTING WATER EACH $1,265.00 5 0 $0.00 5 $6,325.00 MAIN CONNECT TO 85 2504.602 EXISTING WATER EACH $350.00 68 0 $0.00 69 $24,150.00 SERVICE 86 2504.602 1" CORPORATION EACH $306.00 68 0 $0.00 69 $21,114.00 STOP 87 2504.602 BOX RB STOP & EACH $415.00 68 0 $0.00 68 $28,220.00 88 2504.602 INSTALL EACH $3,580.00 14 0 $0.00 14 $50,120.00 HYDRANT 89 2504.602 BOX TE VALVE & EACH $1,405.00 14 0 $0.00 14 $19,670.00 90 2504.602 8" GATE VALVE & EACH $1,866.00 13 0 $0.00 13 $24,258.00 BOX 91 2504.602 CURB BOX EACH $130.00 5 0 $0.00 2 $260.00 CASTING 92 2504.603 1" TYPE K L F $29.62 2610 40 $1,184.80 2641 $78,226.42 COPPER PIPE 6" WATERMAIN 93 2504.603 DUCTILE IRON CL L F $36.10 190 25.5 $920.55 195.5 $7,057.55 52 94 2504.603 8" PVC C900 L F $31.61 4470 91 $2,876.51 4482 $141,676.02 WATER MAIN 8" PVC 95 2504.603 WATERMAIN L F $209.50 60 0 $0.00 60 $12,570.00 (DIRECTIONAL DRILLED) 96 2504.604 4" POLYSTYRENE S Y $41.91 70 10.45 $437.96 62.45 $2,617.28 INSULATION 97 2504.608 DUCTILE IRON LB $3.73 6130 0 $0.00 5529 $20,623.17 FITTINGS Totals For Section SCHEDULE C. WATER MAIN IMPROVEMENTS - $8,065.82 $489,994.44 FULL RECONSTRUCTION AREA: SCHEDULE D. DRAINAGE IMPROVEMENTS - FULL RECONSTRUCTION AREA 98 2104.501 REMOVE SEWER L F $8.00 810 0 $0.00 922 $7,376.00 PIPE (STORM) REMOVE 99 2104.509 DRAINAGE EACH $400.00 7 0 $0.00 8 $3,200.00 STRUCTURE 100 2104.509 REMOVE PIPE EACH $150.00 3 0 $0.00 2 $300.00 APRON Page 7 CITY OF ARDEN HILLS 1245 West Highway 96 Arden Hills, MN 55112 Project No. R-010111-000 Pay Voucher No. 9 R-010111-000 Project Material Status Quantity Line Item Description Units Unit Price Contract This Amount This Quantity Amount Quantity Pay Pay Voucher To Date To Date Voucher 101 2104.525 ABANDON EACH $400.00 1 0 $0.00 0 $0.00 MANHOLE 102 2104.603 ABANDON STORM L F $15.00 140 0 $0.00 304 $4,560.00 SEWER 103 2105.601 DEWATERING LS $0.01 1 0 $0.00 0 $0.00 104 2123.610 UTILITY CREW HOUR $750.00 10 0 $0.00 0 $0.00 105 2501.515 12" RC PIPE EACH $776.00 2 0 $0.00 2 $1,552.00 APRON 106 2501.515 15" RC PIPE EACH $1,015.00 2 0 $0.00 2 $2,030.00 APRON 107 2501.515 18" RC PIPE EACH $1,145.00 1 0 $0.00 1 $1,145.00 APRON 108 2501.515 15" GS PIPE EACH $261.00 1 0 $0.00 0 $0.00 APRON 109 2501.515 24" GS PIPE EACH $457.00 1 0 $0.00 0 $0.00 APRON 22" SPAN RC 110 2501.525 PIPE -ARCH EACH $1,273.00 2 0 $0.00 3 $3,819.00 APRON 111 2502.541 4" PERF PE PIPE L F $12.85 1150 0 $0.00 1194 $15,342.90 DRAIN 112 2502.602 8" PVC PIPE EACH $247.00 1 0 $0.00 0 $0.00 DRAIN CLEANOUT 22" SPAN RC 113 2501.521 PIPE -ARCH CULV L F $66.60 310 3 $199.80 404 $26,906.40 CL IIA 114 2503.511 12" RC PIPE L F $38.01 630 28 $1,064.28 625 $23,756.25 SEWER CLASS V 115 2503.511 15" RC PIPE L F $38.40 1170 0 $0.00 1267 $48,652.80 SEWER CLASS V 116 2503.511 18" RC PIPE L F $41.61 520 0 $0.00 420 $17,476.20 SEWER CLASS III 117 2503.511 21" RC PIPE L F $47.86 72 0 $0.00 40 $1,914.40 SEWER CLASS III 118 2503.511 24" RC PIPE L F $51.32 29 0 $0.00 29 $1,488.28 SEWER CLASS III CONNECT TO 119 2503.602 EXISTING STORM EACH $750.00 2 0 $0.00 3 $2,250.00 SEWER 120 2503.603 8' HDPE PIPE L F $29.89 103 0 $0.00 79.45 $2,374.76 SEWER 121 2503.603 15" HDPE PIPE L F $32.80 192 0 $0.00 192 $6,297.60 SEWER 122 2503.603 24" HDPE PIPE L F $43.19 375 0 $0.00 331 $14,295.89 SEWER CONST 123 2506.501 DRAINAGE L F $274.00 14.3 0 $0.00 19.1 $5,233.40 STRUCTURE DESIGN N CONST Page 8 CITY OF ARDEN HILLS 1245 West Highway 96 Arden Hills, MN 55112 Project No. R-010111-000 Pay Voucher No. 9 R-010111-000 Project Material Status Quantity Line Item Description Units Unit Price Contract This Amount This Quantity Amount Quantity Pay Pay Voucher To Date To Date Voucher DRAINAGE 124 2506.501 STRUCTURE DES L F $320.00 134.4 6.57 $2,102.40 141.57 $45,302.40 48-4020 CONST 125 2506.501 DRAINAGE LF $567.00 42.6 5.79 $3,282.93 45.59 $25,849.53 STRUCTURE DES 60-4020 CONSTRUCT DRAINAGE 126 2502.502 STRUCTURE EACH $6,741.00 2 0 $0.00 2 $13,482.00 DESIGN SPECIAL 1 CONSTRUCT DRAINAGE 127 2506.502 STRUCTURE EACH $1,491.00 16 1 $1,491.00 15 $22,365.00 DESIGN SPECIAL (2'X3') 128 2506.516 CASTING EACH $500.00 41 0 $0.00 41 $20,500.00 ASSEMBLY 129 2506.601 ORIFICE PLATE EACH $850.00 2 0 $0.00 3 $2,550.00 130 2506.602 CHIMNEY SEALS EACH $225.00 59 0 $0.00 59 $13,275.00 131 2511.501 RANDOM RIPRAP C Y $75.00 29.9 0 $0.00 13.6 $1,020.00 CLASS III 132 2511.501 RANDOM RIPRAP C Y $75.00 29.9 0 $0.00 26.9 $2,017.50 CLASS IV 133 2571.507 PERENNIAL 1 GAL PLT $20.88 41 0 $0.00 0 $0.00 CONT 134 2571.507 PERENNIAL PLT $7.00 123 0 $0.00 0 $0.00 PLUGS SEDIMENT 135 2573.533 CONTROL LOG L F $2.95 400 0 $0.00 0 $0.00 TYPE STRAW SEDIMENT 136 2573.533 CONTROL LOG L F $3.75 400 0 $0.00 0 $0.00 TYPE WOOD FIBER 137 2574.508 FERTILIZER TYPE LB $2.08 12 0 $0.00 0 $0.00 138 2575.501 SEEDING ACRE $2,500.00 0.1 0 $0.00 0 $0.00 139 2575.502 SEED MIXTURE LB $19.33 5 0 $0.00 0 $0.00 34-261 140 2575.502 SEED MIXTURE LB $12.46 5 0 $0.00 0 $0.00 35-241 EROSION 141 2575.523 CONTROL S Y $1.35 350 0 $0.00 0 $0.00 BLANKETS CATEGORY 3 Totals For Section SCHEDULE D. DRAINAGE IMPROVEMENTS - $8,140.41 $336,332.31 FULL RECONSTRUCTION AREA: SCHEDULE E. SURFACE IMPROVEMENTS - RECLAMATION AREA 142 12021.5011 MOBILIZATION ILS 1 $2,000.00 1 1 0 $0.00 1 1 $2,000.00 Page 9 CITY OF ARDEN HILLS 1245 West Highway 96 Arden Hills, MN 55112 Project No. R-010111-000 Pay Voucher No. 9 R-010111-000 Project Material Status Quantity Line Item Description Units Unit Price Contract This Amount This Quantity Amount Quantity Pay Pay Voucher To Date To Date Voucher 143 2104.501 REMOVE LF $6.00 330 0 $0.00 424 $2,544.00 CONCRETE CURB 144 2104.509 REMOVE EACH $50.00 8 0 $0.00 9 $450.00 CASTING 145 2104.509 REMOVE GATE EACH $300.00 2 0 $0.00 1 $300.00 VALVE & BOX SAWING BIT 146 2104.513 PAVEMENT (FULL L F $2.50 210 0 $0.00 200 $500.00 DEPTH) 147 2104.523 SALVAGE SIGN EACH $35.00 4 0 $0.00 0 $0.00 SALVAGE AND 148 2104.602 REINSTALL EACH $80.00 8 0 $0.00 0 $0.00 MAILBOX COMMON 149 2105.501 EXCAVATION (CV) C Y $15.00 440 0 $0.00 440 $6,600.00 (P) 150 2105.507 SUBGRADE C Y $16.45 510 2 $32.90 261 $4,293.45 EXCAVATION (CV) SELECT 151 2105.522 GRANULAR C Y $25.50 510 70 $1,785.00 331 $8,440.50 BORROW (CV) STREET 152 2123.610 SWEEPER (WITH HOUR $135.00 20 0 $0.00 25 $3,375.00 PICKUP BROOM) 153 2130.501 1 WATER MGAL1 $35.00 30 0 $0.00 0 $0.00 CALCIUM 154 2131.502 CHLORIDE GAL $1.50 1730 0 $0.00 0 $0.00 SOLUTION 155 2215.501 FULL DEPTH S Y $1.35 7030 370 $499.50 7030 $9,490.50 RECLAMATION BITUMINOUS 156 2357.502 MATERIAL FOR GAL $2.50 360 0 $0.00 350 $875.00 TACK COAT TYPE SP 9.5 157 2360.501 WEARING TON $56.65 600 0 $0.00 680 $38,522.00 COURSE MIX (2,B) TYPE SP 12.5 158 2360.502 NON WEAR TON $52.43 800 0 $0.00 840.82 $44,084.19 COURSE MIX (2,B) 159 2504.602 ADJUST GATE EACH $350.00 5 0 $0.00 3 $1,050.00 VALVE & BOX 160 2504.602 BOGX TE VALVE & EACH $3,501.67 1 0 $0.00 0 $0.00 161 2506.516 CASTING EACH $900.00 7 0 $0.00 8 $7,200.00 ASSEMBLY CONCRETE CURB 162 2531.501 & GUTTER (HAND- L F $18.10 240 0 $0.00 397 $7,185.70 FORMED) 163 2540.602 MAIL BOX EACH $35.00 8 0 $0.00 0 $0.00 (TEMPORARY) 164 2563.601 TRAFFIC LS $1,950.00 1 1 0 $0.00 1 1 $1,950.00 Page 10 CITY OF ARDEN HILLS 1245 West Highway 96 Arden Hills, MN 55112 Project No. R-010111-000 Pay Voucher No. 9 R-010111-000 Project Material Status Quantity Line Item Description Units Unit Price Contract This Amount This Quantity Amount Quantity Pay Pay Voucher To Date To Date Voucher CONTROL 165 2564.602 REINSTALL SIGN EACH $150.00 4 0 $0.00 0 $0.00 166 2573.502 SILT FENCE, L F $2.00 290 0 $0.00 0 $0.00 TYPE MS 167 2575.505 SODDING TYPE S Y $9.50 140 0 $0.00 418 $3,971.00 LAWN STORM DRAIN 168 2573.530 INLET EACH $95.00 12 0 $0.00 12 $1,140.00 PROTECTION SEDIMENT 169 2573.533 CONTROL LOG L F $3.55 730 140 $497.00 200 $710.00 TYPE WOOD FIBER BOULEVARD 170 2574.525 TOPSOIL C Y $40.00 20 0 $0.00 32 $1,280.00 BORROW 171 2575.535 WATER (TURF MGAL $40.00 10 0 $0.00 7 $280.00 ESTABLISHMENT) Totals For Section SCHEDULE E. SURFACE IMPROVEMENTS - $2,814.40 $146,241.34 RECLAMATION AREA: SCHEDULE F. DRAINAGE IMPROVEMENTS - RECLAMATION AREA REMOVE 172 2104.509 DRAINAGE EACH $400.00 2 0 $0.00 2 $800.00 STRUCTURE 173 2506.516 CASTING EACH $500.00 7 0 $0.00 7 $3,500.00 ASSEMBLY CONST 174 2506.501 DRAINAGE LF $680.00 9 0 $0.00 9 $6,120.00 STRUCTURE DES 48-4020 CONSTRUCT DRAINAGE 175 2506.502 STRUCTURE EACH $3,016.00 2 0 $0.00 0 $0.00 DESIGN SPECIAL (2'X3') RECONSTRUCT 176 2506.503 DRAINAGE L F $700.00 1 0 $0.00 1 $700.00 STRUCTURE ADJUST FRAME 177 2506.602 AND RING EACH $200.00 7 2 $400.00 9 $1,800.00 CASTING (CATCH BASIN) 178 12506.602 1 CHIMNEY SEALS I EACH 1 $225.001 9 0 $0.00 9 $2,025.00 Totals For Section SCHEDULE F. DRAINAGE IMPROVEMENTS - $400.00 $14,945.00 RECLAMATION AREA: Change Order 1 179 2504.602 BOX TE VALVE & EACH $4,808.58 0.00 1 1 $4,808.58 180 2504.602 6" GRATE VALVE & EACH $2,896.00 1 0 $0.00 1 $2,896.00 BO 8" GATE VALVE & Page 11 CITY OF ARDEN HILLS 1245 West Highway 96 Arden Hills, MN 55112 Project No. R-010111-000 Pay Voucher No. 9 R-010111-000 Project Material Status Quantity Line Item Description Units Unit Price Contract This Amount This Quantity Amount Quantity Pay Pay Voucher To Date To Date Voucher 181 2504.602 BOX EACH $5,470.18 1 0 $0.00 1 $5,470.18 RECONSTRUCT 182 2504.602 EXISTING EACH $5,082.27 1 0 $0.00 1 $5,082.27 WATERMAIN 183 2502.503 4" PE PIPE DRAIN LF $20.00 200 0 $0.00 158 $3,160.00 184 2105.607 1 1/2" CLEAR TON $35.30 144 0 $0.00 184.3 $6,505.79 ROCK 185 2105.507 PEAT REMOVAL & C Y $17.78 735 0 $0.00 735 $13,068.30 DISPOSAL Totals For Change Order 1: $0.001 1 $40,991.12 Change Order 2 186 2104.521 SALVAGE FENCE LF $10.00 163 0 $0.00 163 $1,630.00 INSTALL 187 2557.603 SALVAGED L F $25.00 163 0 $0.00 156 $3,900.00 FENCE Totals For Change Order 2: $0.00 $5,530.00 Change Order 3 188 2501.515 21" RC PIPE EACH $2,104.55 1 0 $0.00 1 $2,104.55 APRON 189 2104.501 REMOVE SEWER L F $42.50 106 0 $0.00 106 $4,505.00 PIPE (STORM) 190 2104.509 REMOVE PIPE EACH $500.00 1 0 $0.00 1 $500.00 APRON 191 2104.507 REMOVE RIPRAP C Y $10.00 8 0 $0.00 8 $80.00 192 2503.603 18" HDPE PIPE L F $76.89 205 0 $0.00 205 $15,762.45 SEWER 193 2501.602 18" PIPE APRON EACH $628.00 1 0 $0.00 1 $628.00 CONST 194 2506.602 DRAINAGE EACH $2,230.00 1 0 $0.00 1 $2,230.00 STRUCTURE DESIGN SPECIAL 195 2105.607 1 1/2" CLEAR TON $40.00 30 0 $0.00 0 $0.00 ROCK 196 2511.501 RANDOM RIPRAP C Y $150.00 8 0 $0.00 8 $1,200.00 CLASS III Totals For Change Order 3: $0.00 $27,010.00 Change Order 4 197 12105.6011 SITE GRADING ILS 1 $4,597.001 1 0 $0.00 1 $4,597.00 Totals For Change Order 4: $0.001 1 $4,597.00 Change Order 5 198 2101.511 CLEARING & LS $2,750.00 1 0 $0.00 1 $2,750.00 GRUBBING 199 2503.601 CLEAN STORM LS $378.00 1 0 $0.00 1 $378.00 SEWER Totals For Change Order 5: 1 $0.00 1 $3,128.00 Change Order 6 200 2101.511 CLEARING & LS $2,750.00 1 1 $2,750.00 1 $2,750.00 Page 12 CITY OF ARDEN HILLS 1245 West Highway 96 Arden Hills, MN 55112 Project No. R-010111-000 Pay Voucher No. 9 R-010111-000 Project Material Status Type Date Explanation Estimated Amount Paid Quantity Amount Line Item Description Units Unit Price Contract This Amount This Quantity Amount description) CO2 Change Quantity Pay Pay Voucher To Date To Date Order description) CO3 Voucher 9/21/2018 Change Order No. 3 (see change order document for detailed $28,210.00 $27,010.00 GRUBBING description) CO4 Change 12/5/2018 201 2411.618 MODULAR BLOCK S F $49.08 585 587 $28,809.96 587 $28,809.96 Change 1/4/2019 RETAINING WALL $3,128.00 $3,128.00 Order description) 202 2521.518 4" CONCRETE S F $17.75 350 350 $6,212.50 350 $6,212.50 description) WALK Contract Change Totals: $121,372.83 $120,678.58 203 2575.501 TURF LS $1,650.00 1 1 $1,650.00 1 $1,650.00 ESTABLISHMENT Totals For Change Order 6: $39,422.46 $39,422.46 Project Totals: 1 $115,301.41 $2,423,470.27 R-010111-000 Contract Changes No. Type Date Explanation Estimated Amount Paid Amount To Date CO1 Change 7/18/2018 Change Order No. 1 (see change order document for detailed $40,408.53 $40,991.12 Order description) CO2 Change 8/24/2018 Change Order No. 2 (see change order document for detailed $5,705.00 $5,530.00 Order description) CO3 Change 9/21/2018 Change Order No. 3 (see change order document for detailed $28,210.00 $27,010.00 Order description) CO4 Change 12/5/2018 Change Order No. 4 (see change order document for detailed $4,597.00 $4,597.00 Order description) CO5 Change 1/4/2019 Change Order No. 5 (see change order document for detailed $3,128.00 $3,128.00 Order description) CO6 Change 6/17/2019 Change Order No. 6 (see change order document for detailed $39,324.30 $39,422.46 Order description) Contract Change Totals: $121,372.83 $120,678.58 Page 13 CONSENT ITEM — 7L ,-i DEN HILLS MEMORANDUM DATE: September 23, 2019 TO: Honorable Mayor and City Councilmembers David Perrault, City Administrator FROM: Todd Blomstrom, Interim Public Works Director/City Engineer SUBJECT: Johanna Marsh Park Improvement Project — Payment No. 5, Final Budgeted Amount: Actual Amount: Funding Sources: $125,000.00 $113,375.26 PIR (Contractor only) Council Should Consider The City Council is requested to approve Payment No. 5, the final payment, for the Johanna Marsh Park Improvement Project to Sunram Construction, Inc.in the amount of $5,668.76. Discussion On May 14, 2018, the City Council adopted Resolution 2018-036 Awarding the Johanna Marsh Park Improvement Project to Sunram Construction, Inc. in the amount of $114,837.00. No change orders were incurred during construction. The contractor has completed the contract work and provided close-out documents, including an IC -134 affidavit, lien wavers from subcontractors, consent of surety for final payment, and a two year maintenance bond. WSB has provided a recommendation for final payment. The final voucher is provided as Attachment A. Staff recommends that Council approve the final payment. Financial Impact The original contract award amount for the project was $114,837.00. The total contract amount at final payment is $113,375.26, which as $1,461.74 less than the contract amount. The total cost of the project is currently estimated at $146,883.78, which includes engineering and other miscellaneous items. Attachments Attachment A: Payment Voucher No. 5 - Final Page 1 of 1 Attachment A )caner: City of Arden Hills, MN Date: August 21, 2019 =or Period: 10/23/18 to 08/21/19 Re oast No.: 'ontractor: Sunrarn Construction. Inc. PAY VOUCHER Johanna Marsh Park Redevelopment Project City of Arden Hills, MN WSB PROJECT NO. 011484-000 CITY PROJECT NO. 18 -PARK -001 SUMMARY 1 Original Contract Amount 2 Change Order - Addition 3 Change Order - Deduction 4 Revised Contract Amount 5 Value Completed to Gate 6 Material on Nand 7 Arnount Earned 8 Less Retainage 0`1, 9 Subtotal 10 Less Amount Paid Previously 11 AMOUNT DUE THIS PAY VOUCHER NO. Recommended for Approval by: SB & ASSOCIATES, INC. Project Manager/Landscape Architect Approved by Contractor: unra C structlon, Inc. Specified Contract Completion Date: Jul 13. 2018 114,837.00 S 07.00 0.00 $ 114,837.00 $ 113,375.26 S 0.00 $ 113,375.28 $ 0.00 , $ 113,375.28 $ 107,706.50 S 5,668.76 Approved by Owner: Date: K: i01Y854 0(JOWtPrvetniCvn;lt'trc:Ytvn A lntial y APpth .Mf—Way Apptiaativn #% Page t of 1 01 f454 -DINT Pay V'x he, 5 V 5 ("-- CONSENT ITEM — 7M ,-i DEN HILLS MEMORANDUM DATE: September 23, 2019 TO: Honorable Mayor and City Councilmembers David Perrault, City Administrator FROM: Todd Blomstrom, Interim Public Works Director/City Engineer SUBJECT: Colleen Avenue Drainage Improvements — Change Order No. 1 Budgeted/Approved Amount: Actual Amount: Funding Sources: $325,389.00 $328,189.00 Surface Water Fund Council Should Consider The City Council is requested to approve Change Order No. 1 for the Colleen Avenue Drainage Project in the amount of $2,800.00. Discussion On June 10, 2019, the City Council adopted Resolution 2019-020 awarding the Colleen Avenue Drainage Improvements project to Pember Companies, Inc. in the amount of $250,247.00. Following the start of construction, the project engineer, Bolton & Menk, identified the need to replace an additional catch basin manhole structure to accommodate the directional drilling process included in the project. The contractor has provided a change order in the amount of $2,800 for additional labor and materials to furnish and install the catch basin structure. Bolton & Menk recommends approval of Change Order No. 1, and a copy is included as Attachment A. Staff recommends that Council approve the change order. Financial Impact As noted above, the original contract award amount for the project was $250,247. The total contract amount will increase to $253,047 with the proposed Change Order No. 1. Additional project expenses include $42,142 for engineering design and $33,000 for contract administration, for a revised total project cost of $328,189. This additional $2,800 will be absorbed by the Surface Water Management Fund. Attachments Attachment A: Change Order No. 1 Page 1 of 1 CHANGE ORDER NO.1 Attachment A N4449 - 469th Street Menomonie, Wisconsin 54751 Phone: 715-235-0316 Fax: 715-235-9006 Grading * Utility Installation Curb and Gutter * Sidewalk Date: 9/4/2019 Project Name: Arden Hills, MN - Colleen Ave Job #: 19-536 Project Manager: Joe Pember Contact Phone: 715-556-0602 Contact Email: jpemberPPemberrompanies.cam Change Requested By: City of Arden Hills DESCRIPTION OF CHANGE ORDER: CB13 (Labor & Materials) $2,800 CHANGE IN CONTRACT AMOUNT: $2,800.00 Pember Companies, Inc. N4449 469th Street Menomonie, WI 54751 Signature City ofPro" ill — At4,i di- (/S re 141201 Title /cc 1-1 . 91q /2 o l,q Tille EEO/AA (W/MNets/Disability) Employer Oate CONSENT ITEM — 7N , AZEN HILLS MEMORANDUM DATE: September 23, 2019 TO: Honorable Mayor and City Councilmembers David Perrault, City Administrator FROM: David Swearingen, Senior Engineering Technician Todd Blomstrom, Public Works Director/City Engineer SUBJECT: Trunk Highway No. 10 Change Orders Budgeted Amount: Actual Amount: Funding Sources: $500,000.00 $619,723.59 State of Minnesota Grant Funding, Water Utility Fund Council Should Consider The City Council is requested to approve Change Order No. 1, No. 2, No. 3 and, No.4 for the Trunk Highway 10 Watermain Improvements Project in the amount of $2,868.15. Background At the October 22, 2018 Council meeting, the Council approved Resolution 2018-060 approving the Cooperative Agreement No. 1031738 with the State of Minnesota, Department of Transportation for the City's share of the frontage road and watermain construction along Trunk Highway No. 10 from CSAH 96 to Trunk Highway No. 35W. Replacement of the 12" trunk watermain along TH 10 was included in MnDOT's contract to widen TH 10 between CSAH 96 and I -35W. TKDA prepared plans on behalf of the City. The project was let by MnDOT on November 16th and was awarded to Meyer Contracting. The project began April 15, 2019 and since has been substantially completed. City staff provided in-house construction observation for the watermain portion of the project. Meyer Contracting is continuing to complete final punch list items until close out. The City's long term maintenance items include watermain, non -highway side of the retaining walls, and frontage road. Page 1 of 2 Financial Impact During construction, the following Change Orders occurred on the project related to the City's portion of the project expenses. MnDOT administers the construction contract. City staff is seeking formal consent for the change order items from the City Council at this time. ■ Change Order No. 1 - ($836.03) — Resetting trench box due to inaccuracies in as -built plans for the City water main. The water main gate valve was located on an adjacent water main segment. ■ Change Order No. 2 - ($797.50) — Sand filling abandoned watermain which as located under the curb line for the southbound TH 10 off ramp. ■ Change Order No. 3 - ($774.62) — Portable toilets and drinking water for Scherer Bros due to disruption of temporary water supply from Arden Manor. ■ Change Order No. 4 - ($460.00) — Addition of two (2) 30 MPH speed limit signs along the Frontage Rd due to resident concerns with speeding traffic along the roadway. The project is substantially complete, with all change orders involving City participation totaling $2,868.15. This change order amount represents approximately one-half of one percent (0.5%) of the City's cost share for the project. Attachments Attachment A: Change Order No. 1 & 2 Attachment B: Change Order No. 3 Attachment C: Change Order No. 4 Page 2 of 2 cD M 0 W N 3 CD }+ N CTJ N A+ W Em 0o CD 69 Cl) Cl) Cl)o M r i ja 0 V LO L M a 0 a M to c (9 C � EH Z w � f0 U O r co o �^ Q N Oaa) o L � c E r � L o V d c c i U } Q V a0 O J U) o U y a C W c 0 O � } d V Cl) c td o O M 0c � UM G10. Z 0 S lL w cD M 0 W N 3 o L CD 69 Cl) Cl) Cl)o M r i L co 0 c (9 C � Z � f0 U O r co o �^ Q N Oaa) o L � c E r � L o V d c c i U } a) w O C1 v o U y a C W c 0 vco iE O a U 3 o Cl) C � � 16 CO CO 19 M CD M' U_ f6 M F- O d C N f/1 OCD o C) CD U ca (D = Q U O U- c CO c m C_ E N LL 0 M O O In Qi C OLO ~ O O .. w L) C O U > p 0 0 6 C O V O_ NN > N O U y OL O M (D o Z p W— D C4 LO N CO o Z O LL p d 2 ❑ O U ❑ N ;I w F- O OW F- U 0 J C J o io a) O E C O ❑ C R W o CD 69 Cl) Cl) Cl)o M r i L c (9 C � � f0 U Q N a) w Cl) .L a) In ai O c 16 fMD 19 M' U_ f6 C f/1 c 'F J E L 7m O O N N Cp L s O a) O O O w ! a) c p C o O O EID W m U c r ❑ c L UQ7 Q O (n (D O� Mc C c C J -x 3> > � O C U C l0 a) @ 67 L ❑ C V O L 0N o NO v) O am C O •C c �p c L O M LLM Z Ow J i a)m U m C O _ JW(n 2,y � O.L.. �U-CD a7 UZ�^ c CL U C ' W UO w-0 c -CCD m U) E E 3 oQw o >� c m to ❑c CLm p > °' 3 g N z O O O L O UC r a) F U 712 y o c mM WO >O O F- Q7 O O > CO CD L m u, a m ofDi U m m .O -0 Nc O �' OCL N (n .. O � a ai U o v m ai C CL m E U O O C fQ C U F- Q Q 2ca o � � LL Q% O C Q) V L �' ` C 3 O c O a) c o LL m s c E j O a) L U a) .� C O O O a) rn +� c Of m W y c p o 00 3rc L E E o 3 N .0 O m` C Y O ` 0— O r co c_ '3 (n o -0 L 3 E i L >E c O O O > 4,5 CD C C w N V `m c_ m o a) E p o o at Q, aw a7 c 0 �E o c o m y `-� c U O W 'D a) E w g0 7 c6 L L Ln L 2 O m N �p W ❑ 3 F- F- F- LL CL LCL i0 Z Q N >U O 0 H O ' E O co L 0 aa) of CUM = ii C' a O c C Hd U) w C W E 0 0 mV Z �Un-i U 7-F O N c+) N CO O (4 cl N C 'C CL r O a N Of U) C d E 3 Q m r� E 3 N O d U m 0 CL Cd M h M N O J # 2z z Z W W G� ccW Qw LL 0 OQ W W Uy O z o co N N T M Li gn b T W M 1 O O O O Z N 0 N rn c ro U rn 0 N CO N O c 0 CL m w nZ GJ 0 M 01 O d d is v .Q O o. m w Vl QJ L Vi w _ d s V Y O R t0 d V Gf Q N M d L w - O Ln f V I.' o O' O 1 v C1 O (p L Z b1 L O 4 3 m o = c m Y I_- 0 O V m L _ O U N m s C clJC5 c O O d E 00 m L pl � a� �v H w c .y � O m � o N W 00 U �' Q1 H O Q U Ql � � 0 L G) m Q ca 1 d L 7 N _ O a1 o L �+ +. O ° c Q. mAN w N E o O s o w a 3 •0 O E O o- a �= m ¢ o L u a` cd cd �v wo =a _ c c V a u O C L O O = C = J W Nc Nc 2°E ats � `L° E� •E7 OE a t p u V a nZ M 0 M 01 (Q d is v .Q o. m w Vl w _ d s V R t0 d V Gf Q N d L w - O O I.' o O' O 0 v C1 O L Z b1 L p 4 3 m o = c m Y I_- 0 O V m L _ O U m s C d E (D m L a� �v H w c .y m � o W 00 U H O Q U w rn .6 .y. (y C U � U L _N � a) N L m � C `—J U m a) N o_ CL N T C 0- (D () E vl O T L CL a) CL N O U E 3 � () L � H � a) 7 C J m � mm � m L U Q O m m m a) 3 L _T v Q' .Q � C N � N � � y a7 E O 7 T J Q U) a o m L U) 0 0 L N c o_ Ea) a? o m L 3 a� 0.0 O C E m C Y a� 3 a) ca a) `a)E cw Co En is a) N �O O N N C7 D O a v O � r h9 ti [A a) U O) Do• m N C 7 O H H E N Q O J 0 L ca ai v C) C m Y O O y O N s Z i (D Z m U) C LL co cri 0 5 { LL O-, L C J � LL a w co 0 Z CL p cco ` C m N 0 0 O 0 Z c O O E Q d L > c O Lu U7 � 01 m c U F LLO 0 d Qi V C O V y Q 0 cw c M a) 0 .2o O O Q CN U C 7 U J W 2 C6 O -2 LU M M fl U W� U Z it E n M wC7o Z U)o H � � 0 W O Q Q O 3 Cl) cO n a)) o rn m o CD (a Co a) = < U m rn Y U w 0 Z (D LL 0 C O +., O C p ~ C0 p w; V (a C O U CD 0 o « c O V E om C. ) j a) J O O d a H OU M cn N (D Z •� s m m in a M LO N (O v Z �p a. a li O � _2 �- w 0 O m X W In o m o Q W i— Q U OJ C ° m o J m p H m O d E p ++ C V) w O E O m c m a w .6 .y. (y C U � U L _N � a) N L m � C `—J U m a) N o_ CL N T C 0- (D () E vl O T L CL a) CL N O U E 3 � () L � H � a) 7 C J m � mm � m L U Q O m m m a) 3 L _T v Q' .Q � C N � N � � y a7 E O 7 T J Q U) a o m L U) 0 0 L N c o_ Ea) a? o m L 3 a� 0.0 O C E m C Y a� 3 a) ca a) `a)E cw Co En is a) O N N C7 O a v O r h9 ti [A a) O) Do• m N CL H H N J C) 0 r O N s Z N { LL O-, C J LL a w CL N 0 0 0 � m r F LLO c J W 2 C6 -2 LU M fl U W� U Z it E n wC7o Z U)o � W O Q O 3 Cl) cO n a)) o Co a) uC to o 0 Z U U N n U o c O C � O II > a) E U o o II N C w Cc M c E m w "O U F-< N Uco N � � m O C r- U C, w U a) 0 o m O C E L U co `m I o Q (D -0 ') a) m C O m O _0 C) Z> O C w Y :3 U a) E N E T CCO U 7 U w Np N mJ o d� L L L O ri)m N W F Q ` o W o da) w Dtn cco .. o as o0 aci 2 w- U OUB It Z C U m Q d N IR Re N W n 14 M (n O J 2 z Z W w W LU U. LL (� Oa �w w vy N O O O O Z N J J 3 LU U) 0 z z U a LL Q' D to W H W U z O U 0 z a U) z'd tz _z ma CV N N T M a) a7 CL ti O O O O z N 0 a) 0) az L U m cz .O �1 O QL i Q) W^� Q) Q Q O cu w O M N O) _ CL N IQ V a R Y O C (D E t v t ao Q m m 0) M V d C. 0 2A) �6 d t r w O O �. o C. o 0 v O o Z y � d � 'O d A O v� O C Y � N U U IQ L O V 3) o O 1 O U m W V C d E Q fII y C .y m vi H CD Z W o co 2 .. a C a � fW ^Vy W L Q 0 CL m L • w OC N —i O L V1 m O L O O O _ C. {p RN I -C > OL C L C. 3 d C O E QC _ A 12 G C N a 02 o2 wo �t c a U u O L O0 Ow ++ C d CJ C E E tm a L EO E7 � w W (n.0 tn0 cam C. O 0 7 0 0 O N O U 0a Ud Ut:. J.E M w O M N O) (Q CL N IQ V a R C (D E t v m m 0) V d C. 0 d t r w O r� �. o C. o 0 v O o Z y � d � 'O d p v� O C Y L U U IQ L O V _ O U m W V C d E fII y C .y m vi H CD Z W o co 2 .. a C a � I R � O C R � Q) E � Q C) 2 2 @ � � § % % ° S 2 ' § / 0 S ( U- V) � � 0 o . $ E ° « 0 / \ 2 , 2 0 . < b § .a 0 oIMm § . § »� §� CL k G 2 w 0% 2 (n LL ■ 2 o R ± d § c LL z o . �)w G ® t o / \ 23\\ \ / _ = f / 0 <LU o . c= o=» o m o g I> _% m c 2 0 E k\ w \ f k 2 <, o m c r » / - q @ ) CD � x k f 20 % .= g 0 \ @ ] m » " � 0) 7 .0 E 2 L) 0 \ \ \ k 13 r C) k-0 o / k " m q / Co \ § kr 0 $ \ c Clo = E E ® . f � o® / s § z o Cl) \ / \ rj)/ 0 0 \ ° ) o G I <� = 2 E@ 2± S q � $ \ k 2 $ 0 % § E E% = cuf 2\ t g t § E ' 17 qo @ / \ 7 b { / \ \ 3 '2m 2 E/ o G = n % ° z ® ! E ) k / ( Cl? 0ƒ 0 o w 2 E § � 2 N K§ a � @ # 0 e » 4) o � I . ] ' o .= k£ e w F- c a O$&/ g u , z co � \\ Fn \ c . k § k§ \/ 04 .2 2 L) (L§ u�'o w\ a w a� 2 a z \ m N rn N Co d (6 O a� c r 0 CL C O rr, Vo 0 Q C C) C ai Q Qi O 0 N C 1 cc E 7 Z, 0 ImU d .o CL 0 a w m M N LU LU w uN N O O O O Z N J J Q w N O Z to w N N r a w Vi 4 CD 0) m CL iL O O 4 N Q Q O EZ S, N w Cl) a) v o a_ m eC o Qv CL m N � C d E t v Y O a v as t CL v m CL h o m t w O LM N O' o V N 00 L z N d d 'a O d 3 0 o � c m U v R 0 v -0 011 0 U v N d s 6' r-: c Co rn� d ani �� a> ca c7 W >• o a� c .y m N Z w 0 t- 2 .. U Q a0 ^L W L v R QL ca as L o � � Oc � o` L o c 4� O 0 CL a > o CO M c o 3 •C c c oL a Q mQ + 4. O C c d L p G7pO mRw Q0 Qc 1 O =Ca_ NQo on O >,V c 00 c ow V-0 +- c Q O cJ LU ° t� m.- to c -�. IA c Z. E ca E 7 to Q O w 0 00 7 00 fA O oa e0 t6 ° o°' U Ua Ua 0� cry w Cl) a) C6 a_ m eC Qv CL m N C d E t v a v as v m CL h m t w O N O' o V N O L z N d d 'a O d 3 0 o � c m U v R 0 v 0 U d s w r-: c d ani a> ca N W a� c .y m N Z w 0 t- 2 .. U Q a0 CONSENT ITEM — 70 , AZEN HILLS MEMORANDUM DATE: September 23, 2019 TO: Honorable Mayor and City Councilmembers David Perrault, City Administrator FROM: Todd Blomstrom, Interim Public Works Director/City Engineer SUBJECT: Old Snelling Avenue Geotechnical Services (2020 PMP) Budgeted Amount: Actual Amount: Funding Sources: $300,000 $14,250.00 PIR Fund Council Should Consider The City Council is requested to approve Geotechnical Services for the Old Snelling Avenue and County Road E Improvement Project in the amount of $14,250.00. Discussion On August 26, 2019, the City Council adopted Resolution 2019-026 ordering the preparation of a feasibility report for the 2020 Pavement Management Program, including project survey work and a geotechnical evaluation. As part of the project planning process, the City would hire a geotechnical firm to complete soil borings along the project corridor. The project consultant will use this information to prepare a geotechnical report and pavement design. The scope of services includes 17 standard penetration test borings and soil laboratory testing. The City solicited quotes from three geotechnical firms, with the following responses received on September 12th. Both NTI and AET are well qualified firms for the proposed scope of work. NTI provided a lower fee and is available to complete the work on a shorter timeline. Firm Northern Technologies, LLC American Engineering Testing, Inc Braun Intertec Fee Delivery Time $14,250.00 22 days $22,500.00 30 days Did not respond Staff recommends awarding geotechnical services to NTI for the Old Snelling Avenue and County Road E Improvement Project. Page 1 of 2 Financial Impact Geotechnical soil borings and soil testing are included in the anticipated project delivery cost for the project. Attachments Attachment A: NTI Service Proposal Page 2 of 2 NTF NOaTHERN TECHNOLOGIES, LLC September 12, 2019 City of Arden Hills Attention: Mr. Todd Blomstrom 1245 West Highway 96 Arden Hills, Minnesota 55112 6160 Carmen Avenue East Inver Grove Heights, MN 55076 P:651.389.4191 F:651.369.4190 www.NTigeo.com c/o Short Elliott Hendrickson Inc. Attention: Mr. Hector Flores 3535 Vadnais Center Drive St. Paul, Minnesota 55110 RE: Proposal for Geotechnical Services Old Snelling Avenue Roadway Improvements Arden Hills, Minnesota NTI Proposal P9722 Attachment A Unearthing confidence - We are pleased to submit our revised proposal to perform Geotechnical Services for the above referenced project. The purpose of this study is to collect representative soil samples, analyze the subsurface soil and groundwater conditions and to furnish a geotechnical data report. The proposed project consists of improvements to the existing Old Snelling Avenue between County Road E and Snelling Avenue North in Arden Hills, Minnesota. SCOPE OF WORK The following is our proposed work scope based on the request for proposal provided by Short Elliott Hendrickson Inc. (SEH). NTI understands that the City's Representative (SEH, Inc.) will mark the boring locations prior to the start of field work. NTI will contact the Minnesota "One -Call" system for clearance of public utilities within the area of the soil borings. NTI will then mobilize a truck mounted drill rig to the site to drill seventeen (17) standard penetration test (SPT) soil borings. The borings will be performed at the client -designated locations and to depths of approximately 14.5 feet below existing grade. The total lineal feet of drilling proposed is 246.5 feet. The borings may be terminated early if soil/bedrock conditions resulting in practical auger refusal are encountered prior to the proposed termination depths. If fill, organic soils, or soft/loose soils are encountered near the termination of the borings, we will contact the City's Representative (SEH, Inc.) before proceeding. A boring will not be terminated if there is no recovery in the final sample, unless practical auger refusal is encountered or an N -value of 50 or greater is encountered. Precision Expertise • Geotechnical - Materials FARGO BISMARCK GRAND FORKS INVER GROVE HEIGHTS RAMSEY RAPID CITY A Proposal for Geotechnical Services Old Snelling Avenue Roadway Improvements %11� Arden Hills, Minnesota Due to the anticipated traffic levels and speed limits for the project area, we propose that traffic control via work ahead signs and flaggers should be sufficient for traffic control at the boring locations. Soil sampling in the borings will be performed at 2 -1/2 -foot intervals to the termination depth of the borings. Soil sampling will be performed in general accordance with ASTM D 1586. A geotechnical engineer will visually classify field -collected samples in general accordance with ASTM D 2488. Each soil sample's color, relative moisture, SPT N -value, relative density, consistency and estimated compressive strength will be documented on soil boring logs. NTI has assumed that there is reasonable access to the proposed borehole locations. This would include slopes suitable for traversing with a geotechnical drill rig, safe working distances from utilities, removal of site obstructions that prohibit access to the proposed borehole locations, etc. In addition, drill rig access to the proposed boring locations may result in cracking of onsite pavements or sidewalks and rutting of site soils. NTI will take reasonable precautions to prevent such damage but repair and final restoration inclusive of settled borings shall be performed by others at no charge to NTI. NTI's proposal does not include tree clearing or ground pressure reducing mats, etc. If required, NTI will contact the signatory of this proposal for approval of additional fees prior to implementation. We will measure for the presence of groundwater or lack thereof when we complete the soil borings. We will also take a water level reading 10 minutes after water is first encountered, and upon termination of the borehole. We will backfill the soil borings with soil cuttings or high solids bentonite grout to comply with current MDH regulations. We will perform laboratory tests on samples selected by a representative of SEH. Our proposal fee includes the following: • Moisture Content tests (70) • Atterberg Limits tests (5) • Mechanical sieve through the No. 200 only (5) • Mechanical nest of sieves through No. 200 (5) • Standard Proctor tests (3) • Hveem Stabilometer (R -Value) tests (3) Upon completion of the field and laboratory work, a geotechnical data report will be prepared. The report will include the logs of the borings, boring location diagram, and the results of the field and laboratory tests. NTI's engineers are also available to provide geotechnical guidance to the design team, evaluate value engineered alternatives, review earthwork, groundwater control, and other civil plans and specifications as an additional service. NTI's engineers, special inspectors and technicians are available to provide construction and materials testing services once the project construction begins. This provides professional continuity of services throughout the design and construction of the project. Proposal for Geotechnical Services Old Snelling Avenue Roadway Improvements Arden Hills, Minnesota DELIVERABLES NTI will provide an electronic PDF copy of the final report to the City's Representative (SEH, Inc.). Two bound hard copies are available upon request. COST We will perform the base geotechnical exploration and report described above for a fixed fee of $14,250. Additional services outside of the scope of services outlined above will be invoiced as shown below. NTI will contact the design team for these additional services prior to commencement. Additional Item Cost Additional drilling on the same mobilization $22 per lineal foot Additional Mobilizations $500 each Additional MDH permits $125 each Snow Removal / Tree Clearing / Ground Mats / Etc. Cost Plus 15% Additional Laboratory Tests Moisture Content $10.00 per test Grain Size Analysis Test (no hydrometer) $115.00 per test Grain Size Analysis (#200 only) Atterberg Limits test Standard Proctor test R -value (Hveem Stabilometer) Post report consultation, in excess of 2 hours Other services $70.00 per test $115.00 per test 5125.00 oer test $550.00 per test $125 per hour Per our standard fee schedule, less 10% Our fees assume that the soil can be disposed of on site, such as by thin spreading near the borehole. Additional fees may apply for handling the spoils or for containerizing (drumming) spoils. Environmental hazard testing may be required for disposal to a landfill, if needed. NTI's fees assume that the work may be performed with standard construction Personal Protective Equipment (PPE), including hard hats, safety glasses, hearing protection and visibility equipment such as vests. If additional PPE is required, such as for drilling in an environmentally contaminated area or in a confined space, additional fees will apply. All geotechnical borings will be abandoned per MDH requirements. SCHEDULE Upon receiving authorization to proceed, the field work will typically begin in approximately 10 to 15 business days and will take approximately 2 days to complete. The report will be issued to you within 5 to 10 business days after the completion of the field and laboratory work. Boring logs and verbal information regarding our findings can be provided within 2 to 3 days after the field work has been completed. A Proposal for Geotechnical Services Old Snelling Avenue Roadway Improvements %11� Arden Hills, Minnesota ACCEPTANCE Please indicate your acceptance of this proposal by signing on the signature block below and returning a copy to us. The attached General Terms & Conditions are an integral part of this proposal. This proposal is effective until November 30, 2019. We thank you for the opportunity of submitting this proposal and look forward to working with you through both the design and construction phase of this project. If you have any questions regarding this proposal, please contact the undersigned at 651-389-4191. NORTHERN TECHNOLOGIES, LLC l Richard S. Jett, E.I.T. Staff Engineer Debra A. Schroeder, P.E. Senior Engineer Attachments: General Terms and Conditions CITY OF ARDEN HILLS M Printed Name: Title: Date: Ul GENERAL TERMS & CONDITIONS 1.0 CONTRACT a. The foregoing Proposal and these General Terms and Conditions constitute the contract (hereinafter, "Contract") between Northern Technologies, LLC., (hereinafter, "NTI") and the party signing the Client Authorization (hereinafter, "Client") b. If Client directs NTI to proceed with Services (as defined below) prior to execution of this Contract, or if Client allows NTI to continue with Services after having received this Contract, it is understood that each party is bound by the terms and conditions of this Contract whether or not Client has signed this Contract. 2.0 SERVICES a. NTI will provide Client with the services specified in the Proposal (hereinafter, "Services" or "Scope of Services") in accordance with the Contract's terms. Services enumerated in writing in the Contract are considered Basic Services. Services not specifically enumerated in writing in the Contract are not included in the scope of NTI's Services and are not NTI's responsibility. b. Should the need arise for NTI to expand our services in response to conditions or events outside our control, NTI would, under Client's direction, submit a separate proposal providing such Additional Services. Additional Services are not included under Basic Services nor are theycovered bythe compensation for Basic Services. C. NTI will provide Services to Client as an independent contractor and not as the Client's employee, agent, partner, or joint venturer. d. NTI shall have no responsibility for the discovery, presence, handling, removal or disposal of, or exposure of persons to, hazardous materials or toxic substances in any form at the project site. If, while performing the Services any hazardous substances or conditions are discovered or encountered that pose unanticipated risks or costs, it is agreed that the scope of Services, time schedule and the estimated Contract costs shall be reconsidered and that this Contract may, at NTI's option, be re -negotiated or terminated. If the Contract is so terminated, Client shall pay NTI for the Services performed up to the date of termination plus NTI's reasonable termination and demobilization costs and expenses. e. If NTI's performance of the Services is delayed by Client or by any other circumstance beyond NTI's direct and reasonable control, then the time for NTI's completion of the Services shall be automatically extended based upon the duration and impact of each such delay and NTI shall be entitled to additional compensation from Client 3.0 GENERAL RESPONSIBILITIES a. NTI shall not be responsible for the performance of any activity or obligation other than the Services specified in the Contract, and NTI's performance shall not be construed as relieving Client or any third party of their responsibilities. NTI shall have no responsibility for, or any liability pertaining to: (1) the superintending, supervising, or directing of the work of any independent contractor, agent or employee of Client or any third party; or (2) the results or consequences of work performed by any such independent contractor, agent or employee of Client or any third party; or (3) any claims or allegations of rights by any person or party other than Client relating to NTI's Services; or (4) forjob site safety at the location which is the subject of this Contract (hereinafter, "Site"). b. NTI will be responsible for obtaining only those government permits, approvals and authorizations that are specified in the Scope of Services of the Contract. NTI is not responsible for project delays, damages or impacts due to the government's failure to issue said permits in a timely fashion. C. Unless otherwise expressly agreed by NTI and Client in writing NTI's performance of its Services is solely and exclusively for the benefit of the Client and no party other than Client shall be entitled to rely upon any documentation, representation, report, statement or service made or performed by NTI. 4.0 CLIENT RESPONSIBILITIES a. Client will make available to NTI all known information regarding existing and proposed requirements which affects the work, including but not limited to: specifications, contracts, recommendations, plans and change orders. b. Client will immediately transmit to NTI any new information that becomes available to Client or Client's contractors or subcontractors, so that recommended actions can be reviewed. C. Client will provide a representative to answer questions about the project when required by NTI upon 24-hour notice. d. Client will not hold NTI liable for any incorrect advice, judgment, or decision based on any inaccurate information furnished by or on behalf of Client, and Client will indemnify NTI against liability arising out of or contributed to by such information. e. NTI shall be entitled to additional compensation for all extra work caused by or resulting from the failure of the information provided to accurately describe the Site conditions. f. With the exception of those specified as NTI's responsibility in the Scope of Services, Client shall timely obtain all necessary permits, governmental approvals and access agreements to allow NTI and its agents access to the Site and any buildings thereon. g. Client is responsible for notifying property owner(s) of the nature, scope and timing of NTI's work, along with any potential damage that may occur during the execution of said work. h. Client shall provide reasonable safe access to the proposed location of work including but not limited to slopes, distance from unities, removal of site obstructions, etc. 5.0 NTI RESPONSIBILITIES a. NTI will perform its Services consistent with the level of care and skill ordinarily exercised by members of the geotechnical and materials testing profession currently practicing under similar conditions (the "Standard of Care"). No warranty of any kind, expressed or implied, is made by NTI. b. NTI will be responsible for its data, interpretation and recommendations, but will not be responsible for interpretation by others. C. NTI will take reasonable precautions to prevent damage to property. However unless specifically included in the Scope of Services NTI will not be responsible for the repair or cost of repairs of property including but not limited to pavements, turf, walks, vegetation, utilities, irrigation, buildings or any other site improvements. 6.0 INSURANCE a. NTI will carry worker's compensation insurance and public liability, property damage, and errors and omissions insurance policies, which NTI considers adequate. In addition to any other limitations set forth in this Contract, it is agreed that in no event will NTI be responsible for loss, damage or liability beyond the limits and conditions of NTI's available insurance. NTI will not be responsible for any loss or liability arising from the negligence of Client or by other persons or entities employed by Client. 7.0 COMPENSATION a. NTI's Proposal specifies if the fee is a fixed fee or an estimate based on set rates. Unless specifically stated in the Proposal Client acknowledges that the fee estimate will not be construed to be a maximum or not to exceed amount. b. NTI will submit invoices to client monthly, and a final invoice upon completion of Services. Invoices will show charges based on current NTI Fee Schedule or other basis agreed upon in writing. A detailed separation of charges and backup data will be provided at Client's request. C. Client shall notify NTI immediately if there are any issues relating to the invoice format, amounts, name of responsible party or any other factors preventing payment of the invoice as submitted. d. Unless specifically stated in the Proposal, NTI's fees will not be subject to retainage. e. Unless specifically stated in the Proposal, payment of invoices for NTI Services shall not be contingent upon project financing or payments received by the Client from other parties. f. The Client will pay the balance stated on the invoices unless Client notifies NTI in writing of the particular item that is alleged to be incorrect within fifteen (15) days from the invoice date. NTI will strive to resolve Client's concerns in a timely manner as long as the balance of the invoice is paid within the terms of this Contract. In the event Ul GENERAL TERMS & CONDITIONS Client fails to bring a billing dispute to NTI's attention within the 15- Client agrees to indemnify NTI for any liability to any third party. day period, Client waives the right to later dispute the invoice. d. NTI shall have no liability for any failure to perform or delay in g. Payment is due upon receipt of invoice and is considered past due performance due to any circumstances beyond its reasonable control. thirty (30) days from invoice date. On past due accounts, Client will Additionally, in no event shall NTI be liable or responsible to Client or pay a late charge of 1.5(%) per month, or the maximum allowed by any other person for any consequential, special, incidental, law. exemplary, or punitive damages, including but not limited to, h. In the event Client fails to pay NTI within sixty (60) days following governmental fines, penalties or liabilities, lost profits or other invoice date, NTI may consider the default a total breach of this economic loss (whether arising from negligence, errors, omissions, Contract and all duties of NTI under this Contract will be terminated. breach of contract, breach of warranty, tort, strict liability or I. Partial payments received will first be applied to accrued late charges, otherwise), resulting from any claimed defect or deficiency in the then expenses and then to the principal balance. Services provided by NTI or any failure by NTI to provide Services. j. Client agrees that NTI may increase its billing rates/fees on each 11.0 TERMINATION anniversary of this Contract. a. This agreement may be terminated by either party upon seven (7) 8.0 OWNERSHIP OF DOCUMENTS / SAMPLES days written notice if there is substantial failure by the other party to a. The Client acknowledges that the reports, data, plans, specifications, perform. Termination will not be effective if substantial failure is representations, correspondence and all other documents remedied before expiration of the seven days. Upon termination prepared by NTI as part of its Services under this Contract other than for NTI's default, NTI will be paid for Services rendered plus (collectively referred to as "Documentation") are instruments of reasonable termination expenses. NTI's service to Client. Client agrees to save,defend, indemnify and b. If the Contract is terminated prior to completion of all reports hold NTI and its officers, directors, shareholders, employees and contemplated by the agreement, or suspended for more than three agents harmless from and against all claims, damages, losses and (3) months, NTI may complete analysis and records as are necessary related expenses (including, without limitation, all reasonable to complete its files and may complete a report on the Services attorney fees, disbursements, expert witness fees and all costs of performed. Termination or suspension expenses will include direct court and litigation) in any manner arising from or pertaining to: costs of completing analysis, records and report. (a) any re -use of the Documentation without the prior written 12.0 ASSIGNS authorization of NTI or, (b) claim(s) by any third party ( other than a. Neither party may assign duties or interest in the Contract without the Client) to whom Client distributed or provided any of the written consent of the other party. Documentation,either directly, through an agent, or by requesting 13.0 MISCELLANEOUS that NTI provide it to the third party, without the prior written a. If any provision or provisions of this Contract shall be held to be authorization of NTI. invalid, illegal, unenforceable or in conflict with the law of any b. Client agrees that all reports and other work furnished to the Client or jurisdiction, the validity, legality and enforceability of the remaining his agents, which are not paid for, will be returned upon demand and provisions shall not in any way be affected or impaired thereby. will not be used by the Client for any purpose. b. This Contract is the entire agreement between NTI and Client and it C. NTI will retain all pertinent records concerning Services performed for supersedes all prior written or oral agreements with respect to the a period of two (2) years after the report is sent; during that time the subject matter hereof. No amendment or assignment of the records will be made available to the Client during NTI's normal Contract shall be effective unless agreed to in a writing signed by business hours. authorized representatives of both parties. d. NTI will retain representative samples for 30 days after submission of C. The provisions of this Contract relating to the limitation of liability NTI report. Upon request by Client, samples can be shipped, charges and damages, warranties, indemnification, use of plans, collect, to destination selected by Client; or NTI can store them for an specifications, reports and all other Documentation provided by agreed upon storage charge. NTI and those specifying choice of law, dispute resolution, notice, 9.0 DISPUTES waiver, and severability shall survive termination of this Contract. a. All claims, disputes, and controversies arising out of or in relation to d. The terms of this Contract and its enforcement and interpretation the performance, interpretation, application, or enforcement of this shall be governed by the laws of the state where the project is Contract, including, but not limited to, breach thereof, shall be located. If any provision of this Contract is determined to be referred for mediation under the then current Construction Industry unlawful, invalid or unenforceable, that provision shall be severed Mediation Rules of the American Arbitration Association prior to from the Contractand shall not renderthis Contract, or any other any recourse to litigation. of its other provisions, unlawful, invalid or unenforceable. b. In the event of any litigation arising out of or relating to this Contract 14.0 PRE -LIEN NOTICE or the Services, the prevailing party shall be entitled to reasonable a. By signing this Contract Client represents and warrants that it either attorneys' and experts' fees, court costs and other costs of collection owns fee title to, or has the legal right to direct NTI to perform including NTI's labor costs in connection with the prosecution of any Services in connection with, the site of the project and that there is collection lawsuit. presently nothing to prevent NTI from filing a lien against the site of 10.0 LIMITATION OF LIABILITY the project. a. CLIENT understands that the Services provided by NTI involve the b. ANY PERSON OR COMPANY SUPPLYING LABOR OR MATERIALS FOR application of scientific and technical skill, judgment and discretion THIS IMPROVEMENT TO YOUR PROPERTY MAY FILE A LIEN AGAINST that is not an exact science and that NTI cannot and does not guaranty YOUR PROPERTY IF THAT PERSON OR COMPANY IS NOT PAID FOR THE the results of its Services. Instead, NTI agrees to perform the Services CONTRIBUTIONS. according to the Standard of Care. C. UNDER MINNESOTA LAW, YOU HAVE THE RIGHT TO PAY PERSONS b. NTI's liability to the Client and all contractors and subcontractors on WHO SUPPLIED LABOR OR MATERIALS FOR THIS IMPROVEMENT the project, for damages due to professional negligence, negligence DIRECTLY AND DEDUCT THIS AMOUNT FROM OUR CONTRACT PRICE, or breach of any other obligation to Client or others, will be limited to OR WITHHOLD THE AMOUNTS DUE THEM FROM US UNTIL 120 DAYS an amount not to exceed $20,000 or NTI's fee, whichever is less. AFTER COMPLETION OF THE IMPROVEMENT UNLESS WE GIVE YOU A C. Client will notify any contractor or subcontractor who performs work LIEN WAIVER SIGNED BY PERSONS WHO SUPPLIED ANY LABOR OR in connection with any work done by NTI of the limitations of liability MATERIAL FOR THE IMPROVEMENT AND WHO GAVE YOU TIMELY for design defects, errors, omissions, or professional negligence, and NOTICE. to require as a condition precedent to their performing their work, a like indemnity and limitations of liability on their part as against NTI. In the event the Client fails to obtain a like limitation and indemnity, CONSENT ITEM — 7P ,-i DEN HILLS MEMORANDUM DATE: September 23, 2019 TO: Honorable Mayor and City Councilmembers David Perrault, City Administrator FROM: David Swearingen, Senior Engineering Tech Todd Blomstrom, Interim Public Works Director / City Engineer SUBJECT: Old Snelling Avenue Bridge Replacement Project — Payment No. 3 and Change Order No. 2 Budgeted Amount: Actual Amount: Funding Sources: $1,750,000.00 $617,446.21 PIR, MnDOT Bridge Bond Council Should Consider The City Council is requested to approve the following items for the Old Snelling Bridge Project to VEIT & Company: ■ Payment No. 3 in the amount of $27,588.13 ($49,204.64 less 5% retainage) ■ Change Order No. 2 in the amount of $13,784.86 Discussion On September 10, 2018, the City Council adopted Resolution 2018-058 Awarding the Old Snelling Avenue Bridge Replacement Project to VEIT & Company, Inc. in the amount of $392,514.00. The project is substantially complete, and the contractor is preparing final payment documents for review by City staff. Five percent is being withheld from the work completed in accordance with the contract documents. Two Change Orders occurred on this project during construction. Change Order No. 1 was approved on January 28th, 2019 in the amount of $27,125.19, due to watermain extension with new hydrant and new service, floodplain grading requested by Rice Creek watershed, culvert length reduction (Cost savings), and, contaminated soil landfill disposal. Change Order No. 2 is a result of the need to extend the limits of the bituminous patch due to poor pavement conditions north and south of the work area. Page 1 of 2 Financial Impact This project is substantially complete. Final payment will be requested upon receiving the required project close-out documents from the contractor. The total change order amount of $40,910.05 is approximately 10 percent of the original contract amount. The recommended payment amount for Payment No. 3 differs from the recommendation provided by Kimley Horn. The City typically maintains five (5) percent retainage until receipt of the close-out documents. An amended Payment No. 3 form will be prepared next week. Attachments Attachment A: Kimley Horn Letter Attachment B: Payment No. 3 Page 2 of 2 Attachment A Kimley>»Horn September 11, 2019 Mr. David Swearingen Arden Hills Public Works 1245 West Highway 96 Arden Hills, MN 55412 RE: Old Snelling Avenue Bridge Replacement Project Change Order #2 Payment #3 (Final Payment) Arden Hills Project PW 2018-102 Dear Mr. Swearingen, We are forwarding Change Order #2 and Payment #3 for your review and approval related to the above referenced project. A synopsis of Change Order #2 items is outlined below. We have included an itemization of change order #2 items along with the application for payment Change Order #2 Work: 1. Bituminous overlay limits extension: City staff requested that the final bituminous overlay limits be extended beyond the box culvert limits to address poor pavement condition north and south of the work area. A one -day closure of Old Snelling Avenue was required to facilitate the work. The total requested amount for Change Order #2 is $ 13,784.86 The Contractor has completed all project work including bituminous overlay site restoration and final punchlist items which is reflected in the attached payment request. We recommend the payment of $49,204.64 be made to the Contractor. Please contact me if you have questions or you need any additional information. Sincerely, KIMLEY-HORN AND ASSOCIATES, INC. Matthew D. Jense, P.E. Project Manager Attachments: Application for Payment #3 767 Eustis Street, Suite 100, St. Paul, MN 55114 Attachment B APPLICATION FOR PAYMENT PAYMENT NO. # 3 City Contract: PW 2018-0102 State Project No: 187-111-001 Owner: City of Arden Hills Contractor: VEIT & Company, Inc Project: Old Snelling Avenue Bridge Replacement Application Date: September 9, 2019 For Period Ending: August 30, 2019 Original Contract Amount: $ 392,514.00 Contract Amendments: $ 40,910,05 Contract Amount to Date: $ 433,424.05 Total Amount of Work Completed to Date: $ 432,330.27 Material Stored On -Site but not in Work: Gross Amount Due to Date: $ 432,330.27 Less 0.00% Retainage: $ - (21,616.51) Amount Due to Date: $ 432,330.27 Less Previous Payments: $ 383,125.63 Total Due This Application: $ 49,204.64 27,588.13 I hereby certify that all items and amounts shown are correct for the work completed to -date. Contractor: VEIT & COMPANY, INC. By: Date: The Work on this project and application for payment have been reviewed and the amount shown is recommended for payment, Engineer: /KIIML ,Y -HORN By: Date: 09/13/2019 APPROVED FOR PAYMENT Owner: CITY OF ARDEN HILLS By: Date: CN E _W Q IV v bo m v In Z N S > C bb Cl Q c v c E = o opo Q u CL oN o V) D2S nomL u O > Q CL GC LU 0] Zw G a0Z o Q a w G H Z Z cccO v 0 a u F- M N 0 0 0 0 0 0 0 0 0 (n O O W N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O Z N N di O O O O O O O O O N o 7 O O O O W N OJ (D (O N W V O V' O O O W O O O N O O W O O (n N O O w N O O o N O O O O o o o O O M V W m (D O N N N o V W N N w m r m o W O (q W (o O V N (D N Q) N O V W (D Q M w Q O F vj fA V3 EA fA (fl N3 U3 (H V3 EA (A (A (9 V3 (9 (A EA W EA fA fA E9 H3 E9 E9 fA (H FA fA fA fA V3 H3 FA fA O oo N o NV N O ((1 N N W o (D O O (O W V �- O N N O N V c V '- N M N N M W M 0 0 of 0 0 N N 0 0 N r 0 M OQ O < F MN N N m O O O O O O O O O O O N o O o 0 O O O O o 0 O W 0 (O O W O O (O W W N W N O 'Q 0 V O O O 0 0 V O O 0 0 O O o 0 0 N O O 0 0 o O O 0 0 O O 0 0 O O O 0 0 N O O 0 0 O O 0 O O Z M O V O ([J O (n m W O O_ t(j N N N r T ((J N r N (N o N (O m I� W O W O W W W N LL) r m D� W N (n Di V � W o (D W O W (O N m D) O N (V N M (O V O m N mLO (n ([J r (D N N V N LL M OQ U W MO N V O O O O O O O O O o O O o 0 O O o 0 O M 0 Lq M o L N I� o N o V O o 0 O O 0 0 O O 0 0 O O 0 0 O O 0 0 O N 0 0 O O 0 0 O O 0 0 O O 0 o C) O V O O V W O N N ro W V V m m T LL W 6 N V V 7 W N M D �- N F Z fA EA fA EA H! fA (A (A (A (A FA (A fA fA (A f9 EA M (A EA fA fA fA fA E9 fA (A FA (A fA fA fA fA U3 fA U F I- Z (n (n v N (n n N o (n N r M o (OD W V O V m u� N .- N �- N u> W M o (D u> N (n oM M 0 0^ (rWj N CN, J 00 O H m E w n 0 w K LL LL}¢ LL}}}} Z Z LL¢ n}}}¢¢¢¢ LL}} LL LL U LL LL LL} U Z J U U J J (n W J U U U U O O J W J U U U W W W W J U (n J J J J J J (n J D ¢ ¢ Z W 2 W U p z J m o a z C~i w W u) f wz z W of V W C7 Q O m m F -W >¢ > m p a a ww m X00 z LijX ~ x w Z N O w m U) 7 U) U 7 U W J C7 0 >U F- > (¢j w wU R W n X o X o g w U z w ❑ N w a W LL F Z m a U 0 OU w w w Z¢ w'If_? w rn Y a -,U U� F F CD >> w w w - w} > z CD Z LLIw w> Z Lu Q J a F U Z w� W m W rG U Z LL' w¢ > U > Z U Z m J �- ( � ¢ Z> Z_ w F❑ Ue U W W F G U 0 F Q) W Z C7 J (n a ❑ J m o J Z W U( Z w a w j O z w z 0 0 C) z ¢ w (n ❑❑ 7 w w m (n O w U m o 2 Q "I w> U a Q 3 O D U U o x X N w (n o❑ Q w K z w J C7 z (If F w z a z m m .D z (n v� ¢ m w w m N 0❑❑❑ v rn z ❑❑ O z O z J J w Z o ¢> >i ¢ C7 ¢ �= K z O W w F- N`¢¢ X LL' W LL' f- Z Z Z Q a_ m w J W w U U W Z U O U¢ m Z H O z? C7 C7 w w a in w w op p ¢ � C� a U a m U m w w F w U m w w m m w X w z O w O U z 0 z z � In w m O 0 o 0 C7 F¢ z a a .¢J 0 z .g z z a wa a Q o H U W m LL J a w Q of w w m m a LL �_ ¢ F O D JO O W z w w w w¢ w x 0 LLy a o o w w w p a ro w 0 C5 c) J O❑ U) � w p � U 0 w� of� w ww w U¢ F� � � Ir C7 C7 (n U� ro ro w (n vwi F=- O W 0 0 N m M N n M O N N M N N N N M N O M M n Q Q U L O 0 0 Y 0 N o 0 0 � N N O O W (D O N N O N O O N N O L 0 0 (D N 0 0 W W 0 0 W N O N O O (O o O LA? N M N S W U1 w o a w V V V V V ([) (O (D S O O N (V (V W N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N Q p W W = W N M V d W I� m d dd N M V � N N N N N N N N N N N M M M M M M U H r Z N .N C 41 E N m O_ UJ cc UJ txo Lb v ('A h 3 O O Q m C Q- 9' o c E O J coa a,u d O C co a N O ti) a Y 0 }a a U O > a cc LU CCC C z W v Q O W z 0 a a W w F Z 0 Z O a O0 F --W O O O O M O O O O O O O O O O m Z O O O O O o0 O O O O O O O N O O LL� O LL� O 1� M V C O m N o0 M 0 00 ori M 2 N N N N N— N 1-1 V O N N Q N N N W a O N M O M N O w� �--I Q F- DD ❑ Z C) 0 F-0 a0 O O O O O O O O W O O of O 0 O 0 O 0 O 0 O 0 0 LQ 0 L6 () Z O P- 6 O O O O 47 M V' d' o6 d' d' LLo N w r N O O O O O O r O O O O N I-- O In M O O O N m N I� M m O O o0 N F O N N N N N N O V tO LLi N O N Q fA fR EA fA fA fR fA fR fA fA EA fA EA EA EA a/T � LU o0 0 p 0 p 0 0 0 0 0 7 O N 0 0 0 0 0 0 0 0 0 0 0 0 0 N 0 Lq 0 0 O O O O N O O O N� M c0 M O 00 0- Lo N 'd' V' N F - Z E9 EA EPr EA fA fA EA Hf fA Hf fR ER HT VJ ffl vT F' } F- z N M CD O M N O O G7 O < e -I ~ Z Z (n J w J UI�e Q U w U 0 LL J Q w Q W W LL J w J LL J LL J LL J w J J Lu w Q Q Q o O F— W (n z y a x � z O z U W w 0 z F- F u g Q 0 a o a LL ❑ z o wLu m < o m l7 L O Z X U U W Q O Z w ❑ Z ❑ m O Uc� C' ca O Z W > w W LU j ~ w O m m J u) w 7 Q U F- w F U 0 W Z rn F U O Z Z 0 w Z_ % N¢ 0 0 0 Q ❑ Q> J d' ❑ IJV J a J Z- F w w Z> Q D U m J OQ z = O❑ U>> w F wZ J Q N w Z Z Z F Z K� W❑ w O Z in W Z J LL w W F o W m J Q Q 2 Q LL w U V1 X O W J R Q p W O F Z W K U C7 2 .- io eo 2 io F U m O J O F -N (O .-- N N N M In M N MM W m O W LL O Lq O Lq O v, O Ln O Lq O v> Ln O m O co O m O m O U� Lq O LqU� O N U� lL d W v �i v v v ori vi J c� N ON ON pN N N N N N N N N N N D G N N 0 0 W w x W O N F- Z CONSENT AGENDA — 7Q ,!It EN HILLS MEMORANDUM DATE: September 23, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director Todd Blomstrom, Interim Public Works Director/City Engineer SUBJECT: Metropolitan Grant Agreement for Sanitary Sewer Lining Project Council Should Consider Adopt Resolution 2019-031 approving a Grant Agreement between the City and the Metropolitan Council and authorize the City Administrator to execute the Grant Agreement. Background/Discussion In September of 2017, the City approved a contract with Michels Corporation for the 2017 Sewer Lining Project which included costs in the amount of $190,774.00 for sanitary sewer lining work. In May of 2018, the City approved a contract with Northwest Asphalt for the 2018 PMP project which included costs of $94,106.05 for sewer lining, sewer replacement, and manhole reconstruction. These projects were initiated in response to surcharges by Metropolitan Council Environmental Services (MCES) for exceeding the maximum sanitary sewer allowed from various meter sheds due to inflow/infiltration into the sanitary sewer system. Current estimates indicate approximately sixteen miles of sewer lines are left to be lined of the City's approximate fifty miles of sewer lines. The City applied for the 2017 MCES Municipal Grant Program for reimbursement of a percentage of the construction cost for the Sanitary Sewer Lining Project and was notified of approval to participate in the program. The next step in the Grant Program process is to submit final construction cost information along with a resolution authorizing the City to enter into a Grant Agreement for the final reimbursement. The estimated amount of the grant proceeds is $71,220.02. Attachments Attachment A: Resolution 2019-031 Page 1 of 1 Attachment A �-ARZEN HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2019-031 A RESOLUTION APPROVING THE GRANT AGREEMENT BETWEEN THE METROPOLITAN COUNCIL AND THE CITY OF ARDEN HILLS FOR 2017 SANITARY SEWER LINING PROJECT, SUBJECT TO MINOR MODIFICATIONS AND FINAL REVIEW BY CITY ATTORNEY WHEREAS, the Minnesota State Legislature has appropriated general obligation bond funds for grants to municipalities to reduce inflow and infiltration in their public system infrastructure, administered by Metropolitan Council Environmental Services (MCES); and WHEREAS, application to participate in the MCES 2017 Municipal Grant Program (Grant Program) was made in September 2017, for the reimbursement of a percentage of the construction costs of the 2017 Sanitary Sewer Lining Project (Project); and WHEREAS, the City was notified by MCES Letter of Intent in October 2017, of approval to participate in the Grant Program; and WHEREAS, the City of Arden Hills awarded a bid for the Projects on September 11, 2017 and May 14, 2018, and approved final acceptance of the work on November 13, 2018 with the 2018 PMP project yet to be completed; and WHEREAS, Grant Agreement between the Metropolitan Council and the City of Arden Hills has been drafted by MCES; and WHEREAS, the City of Arden Hills has completed $284,880.05 of work eligible for funding, and desires to enter into Grant Agreement to finalize the reimbursement process. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA: 1. The City Council hereby approves application for MCES 2017 Municipal Inflow & Infiltration Grant Program. 2. The City Council hereby approves the Grant Agreement between Metropolitan Council and City of Arden Hills and authorizes the Interim City Administrator to execute Grant Agreement, subject to minor modifications and final review by the City Attorney. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 23RD DAY OF SEPTEMBER, 2019. ATTEST: JULIE HANSON, CITY CLERK DAVID GRANT, MAYOR PUBLIC HEARING — 9A ,-ARZEN HILLS MEMORANDUM DATE: September 23, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director Mary Tomnitz, Accounting Clerk SUBJECT: Public Hearing Regarding Quarterly Special Assessments for Delinquent Utilities Budgeted Amount: Actual Amount: Funding Source: Council Should Consider the Following Hold a Public Hearing regarding delinquent utilities. Background Water customers whose accounts are 90 days past due were informed that the City intends to certify delinquent charges to Ramsey County to be collected with property taxes. These customers have the right to a hearing in front of the City Council to discuss this matter prior to certification. Budget Impact None Page 1 of 1 PUBLIC HEARING — 9B '!Tt -fiVEN HILLS MEMORANDUM DATE: September 23, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Joe Hartmann, Associate Planner Mike Mrosla, Community Development Manager/City Planner SUBJECT: Accelerated Nuisance Abatement Public Hearing 1870 Glenpaul Avenue Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A For Council Consideration Hold the required public hearing for the proposed accelerated nuisance abatement at 1870 Glenpaul Avenue. The City Council will be asked to make a formal decision regarding the application under Agenda Item IOB. Background Due to a complaint, staff inspected 1870 Glenpaul Avenue on August 15, 2019. Staff noted excessive vegetation growth and the accumulation of tree branches and debris. At that time staff determined the property was in violation of the following subsections of City Code Section 602.02 Public Nuisance Affecting Health: Subd. 6. All noxious weeds and other growths of vegetation upon public or private property in excess of eight (8) inches. Subd. 9. Accumulation of manure, tree branches, cut trees, grass clippings, bottles, rubbish, trash, refuse, junk and other abandoned materials, metals including aluminum or tin cans, or lumber Following the initial inspection, staff sent a letter to the property owner requesting they correct the issues by August 22, 2019. A follow-up inspection on August 22, 2018, revealed the violations had not been corrected. City of Arden Hills City Council Meeting - September 23, 2019 P:IPlanninglCodeEnforcementWbatementsU870 Glen Paul Page 1 of 2 In accordance with the City's accelerated abatement procedures in Section 602.07 of the City Code, a letter was mailed to the property owner and posted to the front door of the property on August 22, 2019. Based on the accelerated abatement procedures, the property owner was given until August 30th, 2019 to abate the nuisance. A follow-up inspection on September 4th showed that no action has been taken. A final notice of the public hearing to propose an accelerated abatement was posted and mailed on September 11th, 2019 when staff conducted a final follow up inspection and saw that the violations had not been addressed (Attachment A). Discussion Staff is requesting City Council issue an order for the proposed accelerated abatement. A previous order for an accelerated abatement for excessive vegetative growth on 1870 Glenpaul Avenue was issued on September 11th, 2017 and remained in effect through September 11th, 2019, when the abatement order expired. This renewal on the request for an abatement pertains to excessive vegetative growth and the accumulation of rubbish, trash, refuse, junk and other abandoned materials. Photos of the conditions on site were taken by inspectors on their most recent follow up inspection September 11th, 2019 shows that the property is still in violation (Attachment B). If approved, the abatement order will be valid for a two-year period expiring on September 23, 2021. The abatement order allows staff to order an abatement if the same or similar violations reoccur within the two-year period without additional City Council action. In accordance with the City's accelerated abatement procedures in Section 602.07 of the City Code, if the Council approves an accelerated abatement, the property owner has seven days from the Council's order to complete the work before the City can have the work completed. At such time, the City will have the necessary work completed to remediate the nuisance and charge 125 percent of the cost of the work, including administrative costs, back to the property owner. The charges can be certified against the property for collection with taxes if they are unpaid. Requested Action Due to the reoccurring nature of these types of violations, staff is requesting the City Council approve an order for an accelerated abatement of the property 1870 Glenpaul Avenue and to continue the abatement order for a two year period to expire on September 23rd, 2021. Attachments A. Final Code Enforcement Notice B. Pictures of Property City of Arden Hills City Council Meeting - September 23, 2019 P:IPlanninglCodeEnforcementWbatementsU870 Glen Paul Page 2 of 2 It.- ,--AVEN HILLS September 11th, 2019 Roxanne Besch 1870 Glen Paul Avenue Arden Hills, MN 55112 Re: Notice of Abatement at 1870 Glen Paul Avenue PID# 333023340079 Dear Property Owner: Attachment A The previously approved accelerated abatement for noxious weeds and overgrown vegetation expired on September 11th, 2019. Staff inspected the property on September 11th and determined there were code enforcement violations of noxious weeds in excess of eight inches (City Code 602.02 Subd. 6) and accumulations of junk and debris (City Code 660.02 Subd. 9). If the violation is not remedied by Friday, September 20, 2019, City will order an abatement as allowed under the Accelerated Abatement Procedure (City Code 602.07). Under the abatement order, the City will have the necessary work completed to remediate the nuisance and charge 125 percent of the cost of the work, including administrative costs, back to the property owner. The charges can be certified against the property for collection with taxes if they are unpaid. If the violation is not remediated by Friday, September 20, 2019, the City Council will hold an abatement hearing for the removal of noxious weeds and the accumulation of junk, and debris at their regular meeting scheduled for Monday, September 23, 2019 at 7:00 PM. You have the right to attend the hearing. If approved, the abatement order will be valid for a two-year period expiring on September 23, 2021. The abatement order allows staff to order an abatement if the same or similar violations reoccur within the two-year period without additional City Council action. The abatement process is not the City's preferred course of action. We would prefer to work with you to resolve this violation. If you have any questions, please feel free to contact me at (651) 792- 7818 or by email at thagstrom@cityofardenhills.org. Thank you in advance for your cooperation. Sincerely, l Terry Hagstrom Building/Code Enforcement Inspector City of Arden Hills •1245 West Highway 96 • Arden Hills Minnesota 55112 Phone 651.792.7800 • Fax 651.634.5137 • www.citvofardenhills.org Attachment B Front Yard — (Long grass over 8 inches) City of Arden Hills City Council Meeting - September 23, 2019 P: IPlanninglCode EnforcementlAbatementsU870 Glen Paul Page 1 of 3 Rear Yard — (Debris, long grass and noxious weeds) City of Arden Hills City Council Meeting - September 23, 2019 P: IPlanninglCode EnforcementlAbatementsU870 Glen Paul Page 2 of 3 ;- w0 j Notification Postings row City of Arden Hills City Council Meeting - September 23, 2019 P: IPlanninglCode EnforcementlAbatementsU870 Glen Paul Page 3 of 3 PUBLIC HEARING — 9C ,--`iIZEN HILLS MEMORANDUM DATE: September 23, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Mike Mrosla, Community Development Manager/City Planner SUBJECT: Planning Case #19-008 Drive -Through Menu Board Sign Code Text Amendment - Public Hearing Required Applicant: Expedite The Diehl Property Location: 1313 County Rd. E Request: Sign Code Text Amendment Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A For Council Consideration Hold the required public hearing for the proposed Sign Code Text Amendment. The City Council will be asked to make a formal decision regarding the application under Agenda Item l oc. Background Expedite The Diehl has submitted an application for a Sign Code Text Amendment on behalf of McDonalds. The Applicant is requesting a Sign Code Text Amendment that would allow for dynamic display menu board signs at drive-through facilities. Over the last few years drive-through facilities have moved away from the traditional changeable copy drive-through menu boards to dynamic displays. Dynamic display signs are becoming the preferred method of internal and exterior menu boards. All of the existing drive-through menu boards in the community consist of changeable paper copies and are backlit by traditional bulbs. In the past staff has utilized free standing sign requirements or designated the signs as incidental signs. An incidental sign is any sign that is generally not understandable or readable from the property other than where the sign is located, such as from an adjacent property or a public street. Upon review, the majority of existing drive-through menu board signs were approved as incidental signs and were not evaluated as they were located out of view. The proposed amendment would require staff to review menu boards. City of Arden Hills City Council Meeting for September 23, 2019 Page 1 of 2 Requested Action: As previously stated, the Applicant on behalf of McDonald's is requesting to permit dynamic display menu board signs when located at drive-through facilities. The Applicant request would require amendments to the following sign code sections: • 1210.01 —Definitions —Add a definition for menu board signs. • 1230.02 - Prohibited Signs — Add exception to digital displays to permit digital display menu boards in drive-through facilities. • 1240.04 — New code section regulating menu boards signs. As part of the application, the Applicant submitted a draft sign ordinance with proposed language and findings to support their request (Attachment B). Staff reviewed the Applicant's proposed ordinance language and then refined the language to ensure the ordinance meets the existing conditions and standards of the community. Recommendation: The Planning Commission reviewed this application at their September 4, 2019 meeting. At that time, they recommended approval with amendments by a 5-0 vote. The Planning Commission approved the section 1210.01 and 1230.02 (Attachments C and D) without any additional amendments. However, the Planning Commission recommended amendments to proposed section 1240.04 (Attachments E). The Planning Commission recommended section 1240.04 be modified to only pertain to fast food restaurants with drive-throughs. The Planning Commission added "above grade" to subsection two (2) to ensure the sign height is measured from grade. The Commission also modified subsection five (5), A, to allow the displays to change up to five (5) times per day. Notice and Public Comments Notice was published in the Arden Hills -Shoreview Bulletin on August 21, 2019. Staff has received no questions or comments. Budget Impact• NA Attachments: A. Application B. Applicant Proposed Language and Findings C. Chapter 12 — Sign Code, Menu Board Sign Definition Red -line (Section 1210.01) D. Chapter 12 — Sign Code, Prohibited Signs Red -line (Section 1230.02) E. Chapter 12 — Sign Code, 1240.04 Menu Board Signs Planning Commission Recommendation Red -line (Section 1240.04) F. September 4, 2019 Planning Commission Memo G. September 4, 2019 Draft Planning Commission Minutes City of Arden Hills City Council Meeting for September 23, 2019 Page 2 of 2 RECEIVED Attachment A JUN 2 4 2019 LC 022-0077 City of Ardel. For Office Use Only It EN HILLS Planning Case No.AV1g- da Submittal Date 6-� _ 1 1245 West Highway 96 Application Completed Date %-1- IS Arden Hills, Minnesota 55112 Accepted by myN Telephone (651) 792-7800 Receipt Number Fax (651) 634-5137 Council Decision www.cityofardenhills.org Council Decision Date 2019 LAND USE APPLICATION Applicant Information Applicant: It�y L, l�Address;- qIS I Clt 10 I. t --- Telephone No.: �� � V Other: Fax No.: '20l39 [0 J Email Address: -0 eW -�- Property Information Property Owner: _McDonald's Corporation Owner Address: 110 N. Carpenter St., Chicago, IL 60607 Owner Telet shone No. 630.623.3000 Other: Address of Property Involved: -1313 W. County Rd. E., Arden Hills, MN Legal Descri tion: d'd — - - Property IDNo._14713 Q23 13 00 11 -- Type of Use: 4S5 C -prl%or, in RespOlt Zone: �2 Property Acreage: d� Type of Request ❑ Comprehensive Plan Amendment (Fee: $500 + Escrow: $1,000) ❑ Conditional Use or Interim Use Permit/CUP or IUP Amendment (Fee: $350 + Escrow: $1,000) ❑ Preliminary Plat (Fee: $500 + Escrow: $1,000) ❑ Final Plat (Fee. $500 + Escrow: $1,000) ❑ Concept Plan Review (Fee: $150 + Escrow: $1,000) ❑ Master Planned Unit Development or Master Special Development Man (Fee: $350 + Escrow: $1,000) ❑ Final Planned Unit Development or Final Special Development Plan (Fee: $350 + Escrow: $1,000) ❑ Planned Unit Development Amendment or Special Develo ment Plan Amendment (Fee: $350 + Escrow. $1,000 ❑ Site Plan Review (Fee: $350 + Escrow: $1,000) ❑ Rezoning or TCAAP Regulating Plan Amendment (Fee: $350 + Escrow: $1.000) ❑ Zoning Code or TCAAP Redevelopment Code Ailiendment (Fee: $350 + Escrow: $1,000) ❑City Code Amendment (Fee: $350 + Escrow: $ I ,000) ❑ Lot Split/Minor Subdivision (R-1 and R-2 Districts Only) (Fee: $350 + Escrow: $1,000) ❑ Variance or Permitted Adjustment (Fee: $350 + Escrow: $1,000) ❑ Vacation of Easement or Right -of -Way (Fee: $150 + Escrow: $1,000) ❑ Appeal of Administrative Decision (Fee: $150 + Escrow: $1,000) ❑ Land Use Requests - Not Already Specified (Fee: $150 + Escrow: $1,000 Page I of 3 LC 022-0077 Brief Descn�tion of Request lease also_incitade a ed detailed letter exolaininst the r,roiectl: sign VprianCG IF6 Ir W*" boot rd� -� �w fir "IM PORTANT" • Certain applications are subject to review and approval by the Rice Creek Watershed District. Contact RCWD directly at 763-398-3070 for additional information. The land use application fees do not cover building, sign, or other permit fees that may be required upon approval of a land use application. • All applications will be subject to additional fees for reimbursement of consultant costs associated with filing, reviewing, and processing of application in the form of an escrow to the City. -- Filina & Information Reauiirements The City requests that you make a pre -application meeting with the City Planner to discuss the application Process, requirements, and deadlines. Unless waived by the City Planner or Planning Commission, a certified survey of the property is required for all applications. A checklist with additional application requirements can be found at avw�v.�ityofardeni7ills.uru,'landuseat�talrcation5. Comoletellncomviete Aoolications Under Minnesota Statute, Chapter 15.99, cities have 15 business days to review all plans and application materials to ensure they satisfy City requirements. During the 15 day review period, planning staff will provide written comments on the application and may request plan revisions. If the application is determined to be complete, Minnesota State Statute then requires the City to approve or deny the application within 60 days, up to 120 days_ If not complete, the City may require plan revisions andfor additional information before the application is scheduled for Planning Commission review and/or City Council action. Project will not be scheduled for any meeting until the application submittal is found to be complete by the City Planner. Payment of Fees and Escrows The undersigned acknowledges that she/he understands that before a land use application can be deemed complete, all required fees and escrows must be paid to the City. The applicant is responsible for all costs incurred by the City related to the processing of this application. Each separate land use request shall be charged a separate administrative fee and escrow even if submitted on the same application. Costs expended in reviewing and processing an application will be charged against the cash escrow and credited to the City. Charges to the escrow may include planning and engineering staff time, City Attorney and consulting fees, and mailing costs. If, at any time, a required cash escrow is depleted to less than 20 percent of its original amount, the applicant shall deposit additional funds in the cash escrow account as determined by the City_ The City may withhold final action on a land use application, withhold building permits, andfor rescind prior action until all fees have been paid. Unused portions of an escrow are returned to the applicant upon successful implementation of an approved plan. The escrow may be reduced or increased by the City Planner on a project by project basis. Notice of Meeting Attendance In order for the Planning Commission and the City Council to consider any application, the applicant or a designated representative must be present at the scheduled meeting. If not, the matter may be tabled until the next available agenda. Page 2 0l' 3 I -C 022-0077 Meeting Schedule Planning Commission meetings are typically held on the first Wednesday after the first Monday of each month at 6:30 PM, though please contact City Hall to verify the meeting date and time. City Council meetings are held typically the last Monday of the same month at 7:00 PM. Meetings are held in the Council Chambers at the City of Arden Hills, 1245 West Highway 96, Arden Hills, Minnesota 55112, unless otherwise stated. The schedules below are for reference purposes only. Project will not be scheduled for any meeting until the application submittal is found to be complete by the City Planner. 2019 Planning Commission and City Council Schedule ('subject to change) TENTATIVE PLANNING COMMISSION MEETING DATE" (Generally held on the first Wednesday after the first Monday at 6:30 .m.) TENTATIVE CITY COUNCIL. MEETING DATE" (Generally held on the fourth Monday at 7:00 p.m.) January 9 January 28 February 6 February 25 March 6 March 25 ri13 Aril 22 Mav 8 May 28 June 5 June 24 t July 10 July 22 August 7 August 26 September 4 September 23 October 9 October 28 November 6 November 25 December 4 Januar 14 (2020 January 8 2020 January 27 2020 Acknowledgement and Signature I hereby apply for the above consideration and declare that the information and materials submitted with this application are complete and accurate per city code and ordinance requirements. I fully understand that I am responsible tot • !I costs incurred by the City related to the processing of this application. as Senior Counsel of !l ' 0 McDonald's Corporation PropertyTI-7,%r Signature (Required) Date nt Signature (!f different than the property owner) Date Please contact the City Planner at 651-792-7800 if you have any questions regarding this application. Additional copies of this application form are available on the City's website:,%,,,citvofardenhills.pLgL4ondcts-�aorlrcahons Pape 3 of 3 Attachment B The request before you is to amend Chapter 12 Sign Code for the City of Arden Hills MN as it relates to the allowance for Led Menu Boards in a Drive-thru establishment. The Sign Code defines a Dynamic Display as: Dynamic Display. Any characteristics of a sign that appear to have movement or that appear to change, caused by any method other than physically removing and replacing the sign or its components, whether the apparent movement or change is in the display, the sign structure itself, or any other component of the sign. This includes a display that incorporates a technology or method allowing the sign face to change the image without having to physically or mechanically replace the sign face or its components. This also includes, but is not limited to, any rotating, revolving, moving, flashing, blinking, projecting, or animated display and any display that incorporates rotating panels, LED lights manipulated through digital input, "digital ink," or any other method or technology that allows the sign face to present a series of images or displays. The code does not define menu boards. Chapter 12 states the following in § 1200.02 Subd. 1: This Sign Code is intended to establish a comprehensive and balanced system of sign control that accommodates the need for a well-maintained, safe, and attractive community, and the need for effective communications, including business identification. It is the intent of these sign regulations, to promote the health, safety, general welfare, aesthetics, and image of the community by regulating signs that are intended to communicate to the public in all areas of the City. It is not the purpose or intent of this Chapter to regulate the message displayed on any sign. The purpose of this Chapter is to authorize: A. Permanent signs which establish a high standard of aesthetics and are appropriate for the planned character in each sign district as established in Section 1240; B. Signs which are compatible with their surroundings; C. Signs which are designed, constructed, installed and maintained in a manner that does not adversely impact public safety or create a hazard to motorists, pedestrians, or cyclists; D. Signs that are proportioned to the scale of, and are architecturally compatible with, principal structures; E. Permanent signs which give preference to the on -premise owner or occupant• F. Temporary commercial signs and advertising displays which provide an opportunity to advertise while restricting signs that create visual clutter and hazards at public right-of-way intersections, G. Minimize adverse effects on nearby property, and, H. Provide for fair and consistent enforcement of the sign regulations set forth herein under the authority of the City. Subd. 2 Findings. The City finds it is necessary for the promotion and preservation of the public health, safety, welfare, and aesthetics of the community to control the construction, location, size, and maintenance of signs. Further, the City finds: A. Permanent and temporary signs have a direct impact on and relationship to the image and aesthetic of the community; B. The manner of installation, location and maintenance of signs affects the public health, safety, welfare and aesthetics of the community; C. An opportunity for viable identification of community businesses, residences, and institutions must be established; D. The safety of motorists, cyclists, pedestrians and other users of public streets and property is affected by the number, size, location and appearance of signs that create a hazard for drivers, particularly from dynamic display signs; E. Installation of signs suspended from, projecting over, or placed on the tops of buildings, walks or other structures may constitute a hazard during periods of high winds and an obstacle to effective fire fighting and other emergency service; F. Uncontrolled and unlimited signs and sign types, particularly dynamic display signs, adversely impact the image and aesthetic attractiveness of the community and thereby undermine economic value and growth; G. Uncontrolled and unlimited signs, particularly temporary signs which are commonly located within or adjacent to public right-of-way or are located at driveway/street intersections, result in roadside clutter and obstruction of views of oncoming traffic. This creates a hazard to drivers and pedestrians and also adversely impacts a logical flow of information; H. Commercial signs are generally incompatible with residential uses and should be strictly limited in residential zoning districts; and I. The right to express noncommercial opinions in any zoning district must be protected, subject to reasonable restrictions on size, height, location and number. The following text amendment is proposed for Chapter 12 Sign Code and is consistent with the overall intent of the Sign Code and respectfully we request your approval of the proposed text amendment to create a definition for menu board signs in § 1210 DEFINITIONS as follows: MENU BOARD SIGN. A freestanding exterior sign adjacent to the drive-through lane that identifies items for sale at the restaurant and their associated prices or specials. The menu board must comply with §1240.02 of this chapter. Respectfully we request your approval of the proposed text amendment to create § 1240.04 as follows: § 1240.04 MENU BOARD SIGNS All Menu Board Signs for Non -Residential Uses. Drive-thru board signs are allowed for non- residential uses provided the requirements in this section are met. i. Location: All drive-thru board signs shall be located adjacent to the drive-through lane and shall not be located in any required setback. Signs may be located on the building or as a monument -style or pedestal sign. ii. Height: A drive-thru board sign shall not exceed six feet in height. iii. Size: A drive-thru board sign with a menu (or options) board sign shall not exceed twenty-four (24) square feet. iv. Number: One drive-thru board sign with a maximum area of twenty-four (24) square feet and one sign with a maximum area of twelve (12) square feet shall be permitted for each drive-thru board lane. v. A Drive-thru Board sign may be LED and shall comply with the following: 1. The light output of the LED shall not exceed 2 foot-candles; 2. The images, colors, and text may not change more than 3 times per day; 3. All images, colors, and text shall be static with no flashing, scrolling, or animation; and 4. At any time the business or drive-through is closed to the public, any Drive- thru Board sign shall be dimmed and shall remain dimmed or be turned off until the business or drive-through is open to the public. This change is consistent with surrounding cities in Minnesota and it addresses the following criteria from §1200.02 Subd. 1: A. Permanent signs which establish a high standard of aesthetics and are appropriate for the planned character in each sign district as established in Section 1240; B. Signs which are compatible with their surroundings; signs of this type are required for a drive thru restaurant to operate. C. Signs which are designed, constructed, installed and maintained in a manner that does not adversely impact public safety or create a hazard to motorists, pedestrians, or cyclists; D. Signs that are proportioned to the scale of, and are architecturally compatible with, principal structures; new technology is available that allows for the better use of natural resources. Eliminating paper menus and the need for ballasts helps to reduce the carbon footprint. E. Permanent signs which give preference to the on -premise owner or occupant; F. Temporary commercial signs and advertising displays which provide an opportunity to advertise while restricting signs that create visual clutter and hazards at public right-of-way intersections; limiting the size of menu boards specifically will create consistency through -out the city for this type of use. G. Minimize adverse effects on nearby property; and, H. Provide for fair and consistent enforcement of the sign regulations set forth herein under the authority of the City; currently the code is silent on the use of menu boards and this text amendment will allow for concise guidelines that regulate this type of sign. This change also takes into considering the following criteria from §1200.02 Subd. 2: A. Permanent and temporary signs have a direct impact on and relationship to the image and aesthetic of the community; Menu boards are necessary for a fast service restaurant to function. Providing for clear text in the ordinance to address this sign type will allow for consistency. B. The manner of installation, location and maintenance of signs affects the public health, safety, welfare and aesthetics of the community; Menu boards prevent stacking in the drive thru by allowing for patrons and citizens to move thru the drive thru quickly. The clear deliverance of menu options will facilitate in the safe movement of traffic. The proposed text amendment allows for the use of the latest technology. C. An opportunity for viable identification of community businesses, residences, and institutions must be established; The menu boards are necessary for a drive thru restaurant to remain viable and are not intended for viewing beyond the property line. D. The safety of motorists, cyclists, pedestrians and other users of public streets and property is affected by the number, size, location and appearance of signs that create a hazard for drivers, particularly from dynamic display signs; The menu boards are not dynamic display signs. The images are static and have the brightness of a Kindle. The screen can be dimmed and programed to be off when businesses are closed. The overall intent of this menu board is not to distract motorists but rather for viewing of the vehicle that is in the drive thru lane and they are only intended to facilitate a streamlined process of customer ordering for a drive thru establishment. E. Installation of signs suspended from, projecting over, or placed on the tops of buildings, walks or other structures may constitute a hazard during periods of high winds and an obstacle to effective fire -fighting and other emergency service; The menu boards are ground mounted. F. Uncontrolled and unlimited signs and sign types, particularly dynamic display signs, adversely impact the image and aesthetic attractiveness of the community and thereby undermine economic value and growth; The text amendment suggests further limitations that would define menu boards and clearly outline allowances for this type of sign. G. Uncontrolled and unlimited signs, particularly temporary signs which are commonly located within or adjacent to public right-of-way or are located at driveway/street intersections, result in roadside clutter and obstruction of views of oncoming traffic. This creates a hazard to drivers and pedestrians and also adversely impacts a logical flow of information; The text amendment intent is to deliver clear concise guidelines that provide for cohesive allowances for this type of sign as it relates to a drive thru establishment to help reduce traffic in the drive thru lane and facilitate the use of a menu that is visible to motorists. H. Commercial signs are generally incompatible with residential uses and should be strictly limited in residential zoning districts; The text amendment is only for properties where a drive thru use would already be allowed and is not intended for use on residential properties. I. The right to express noncommercial opinions in any zoning district must be protected, subject to reasonable restrictions on size, height, location and number; the text amendment proposes limitations to menu boards that the code does not currently contain. This proposal is consistent with the national average for this type of sign as well as those in surrounding cities in the State of Minnesota. The menu board is intended for viewing menu items and is not intended to draw attention to the property in any way. Attachment C 1210.01 Definitions. The following words, terms and phrases, when used in this section, shall have the meanings ascribed to them in this subsection, except where the context clearly indicated a different meaning: • Auxiliary sign. A sign that provides direction for internal circulation, parking or entry, restrictions on parking, security warnings, or other similar primarily noncommercial signs that are directed at people that are entering, exiting, or on a particular property. Auxiliary signs do not include outdoor advertising signs. • Banner. Any temporary sign of lightweight fabric or similar material mounted to a pole or a building at one (1) or more edges. • Billboard. See "Outdoor advertising sign." • Canopy/awning sign. A message or logo on an awning or canopy which is constructed according to the requirements of the building code, is an integral part of the building, and is consistent with the architecture and design of the building. • Clear vision area. The clear vision area shall be an area within a triangle that is measured along the edge of the driving surface of the road starting at the intersection of two roads (public or private) and extending thirty (30) feet in each direction from the intersection and then a line connecting these two end points. • Changeable message sign. A message that is not permanently attached to the sign face but is not a dynamic display. The message is changed manually. • Commercial message sign. Any message which identifies a business or product or promotes the sale of any product or service. • Dynamic Display. Any characteristics of a sign that appear to have movement or that appear to change, caused by any method other than physically removing and replacing the sign or its components, whether the apparent movement or change is in the display, the sign structure itself, or any other component of the sign. This includes a display that incorporates a technology or method allowing the sign face to change the image without having to physically or mechanically replace the sign face or its components. This also includes, but is not limited to, any rotating, revolving, moving, flashing, blinking, projecting, or animated display and any display that incorporates rotating panels, LED lights manipulated through digital input, "digital ink," or any other method or technology that allows the sign face to present a series of images or displays. • Freestanding sign. A self-supporting sign usually held up by uprights placed in the ground or any other base that is anchored to the ground. • Grand opening. Commencement of operation of a new business. For purposes of the ordinance, a grand opening is considered to occur if there is a business name change or change in type of business or activity. • Graphic sign. A sculpture attached to or sign painted directly on a wall that is primarily symbolic or representational in nature and not alpha or numeric in content or copy. • Illuminated sign. Any sign, which has characters, letters, figures, designs or outlines which is illuminated by an artificial light source. • Incidental sign. Any sign that is generally not understandable or readable from property other than where the sign is located, such as from adjacent property or a public street, as determined by the City Administrator of their designee. • Lighting, backlit. An illuminated sign where the light source which illuminates the wall behind individual sign letters is hidden from view. The sign letters are opaque and appear as a silhouette against the lighted surface. Lighting, external. The sign is illuminated by means of external light fixtures directed at the sign. • Lighting, internal. An illuminated sign having the source of illumination located inside a translucent panel and is not directly visible. MENU BOARD SIGN. A freestanding exterior sign adjacent to the drive-through lane at a drive- throueh facilitv that identifies items for sale at the facilitv and their associated prices for customers. The menu board must comDly with b1240.02 of this chapter. • Monument sign. A freestanding sign with its sign face mounted on the ground or mounted on a base at least as wide as the sign and is less than sixteen (16) feet in height. • On -premise sign. A sign whose message is related to the property or the activity and use occurring on the property on which the sign is located. On -premise signs include multi -tenant identification signs that may advertise tenants on different property provided such tenants are within the same approved PUD and parking is shared between properties. Outdoor advertising sign. Any sign that is located outdoors and that advertises a product, business, service, event, or any other matter that is not available, or does not take place, on the same premises as the sign. Outdoor advertising signs are commonly called billboards. An outdoor advertising sign does not include a sign that is not readily understandable or readable from property other than where the sign is located, such as from adjacent property or a public street, as determined by the City Administrator or their designee. • Permanent sign. Any sign that is not temporary. • Pole sign. A freestanding sign that is elevated off the ground by one or more poles. • Portable sign. A temporary sign with or without copy and graphic that is designed or intended to be moved or transported but not including banner signs. Examples of portable signs include, but are not limited to: A -frame or T -frame signs, sandwich signs; signs designed to be transported by trailer or on wheels; and signs mounted on a vehicle for advertising purposes, except signs identifying a business when the vehicle is being used in the normal day-to-day operation of that business. A sign may be a portable sign even if it has wheels removed, was designed without wheels, or is attached to the ground, a structure, or other sign. • Projecting sign. A sign, other than a wall sign, that is attached to and projects more than eighteen (18) inches from the building fagade. • Public sign. A traffic control sign in Minnesota State Statutes; any identification sign installed in a public park by a public authority; and any other identification, regulatory, or warning sign approved by the City Council for installation on public land. • Re -facing. The process of replacing the sign copy, message, logo, or graphic on a sign without altering or moving the structure to which the sign face is attached. • Roof sign. A sign that is mounted on the roof of a building or on a parapet wall that is above the roof line. • Rotating sign. A sign or a portion of a sign which moves in a rotating oscillating or similar manner other than changing signs. • Service area canopy. Open air roof -like structure that projects from the wall of a building or is freestanding and is for the purpose of shielding equipment and/or people from the elements; is often found covering service or gasoline station islands. • Sign. Any written message, pictorial presentation, number, illustration, decoration, banner or other device that is used to announce, direct attention to, identify, advertise or otherwise make anything known. For purpose of maintenance or removal, the term "sign" shall also include frames and support structures. • Sign area. The area in square feet of smallest rectangle, circle, or triangle that contains the sign copy. • Sign height. The distance measured perpendicular from the highest point of the sign structure to the average elevation of the street used for access to the property. • Temporary sign. A sign designed to be displayed for a limited period of time that is not permanently affixed to the land or to a structure. • Wall sign. A sign attached to or erected against an exterior wall surface of a building or structure. • Window sign. A sign mounted inside of a building within the window area that is applied or fastened to the window in a manner that is intended to be viewed from outside the building. Attachment D 1230.02 Prohibited Signs. The following signs shall be prohibited in all sign districts: Subd. 1 Signs with Moving, Swinging, Revolving, or Rotating parts. Subd. 2 Dynamic Display Signs. Dynamic display signs shall be prohibited, except as provided in section 1240.04 of this code section. Subd. 3 Roof Signs. Subd. 4 Projecting signs. Subd. 5 Noncompliant Signs. Any sign not constructed, wired, assembled, attached or supported in conformance with applicable building or other codes and regulations; Subd. 6 Signs in the Right-of-way. Signs in the public right-of-way except as provided for in Section 1250.03, by Minnesota Statutes, or allowed by the agency regulating the right-of-way; Subd. 7 Signs attached to public utility poles, trees, street signs, stoplights, or fences; Subd. 8 Permanent outdoor advertising sign, including billboards; Subd. 9 Portable Signs. Portable signs shall be prohibited, except for portable A -frame, T - frame, sandwich, or other similar signs that do not exceed six (6) square feet in size. Subd. 10 Signs in the Clear Vision Area. Subd. 11 Signs Imitating Traffic Control Signs. Signs which are designed to resemble official traffic signs except signs which are used to control traffic on private property; Subd. 11 Any sign, sign type, sign lighting, or sign technology not specifically listed as permitted in this Chapter shall be prohibited. Attachment E 1240.03 Manual Changeable Message Sign. No more than thirty-five (35) percent of the actual sign area of a permitted sign in a non-residential sign district shall be capable of displaying manually changing messages. The remainder of the sign area shall not have the capability to change messages even if not used. Manual changing message signs shall not include dynamic displays. 1240.04 MENU BOARD SIGNS All Menu Board Signs for Nop Resideptial fast food restaurant uses. Drive- through menu board sign are allowed for Pop Fesidofast food restaurant uses provided the requirements in this section are met. Subd. 1. Location: All drive-through menu board signs shall be single sided and located adjacent to the drive-through lane and shall not be located in any required setback. Signs may be affixed to the building. Subd. 2. Height: A drive-through menu board sign shall not exceed eight (8) feet above grade in height. Subd. 3. Size: A drive-through menu board sign shall not exceed forty (40) square feet. Subd. 4. Number: Up to two drive-through menu board signs are permitted per drive-through lane. The total surface area of the two signs shall not exceed forty (40) square feet. Subd. 5. A Drive-through menu board signs shall comply with the following standards: A. The images, colors, and text may not change more than &A) --five (2J times per day; B. All images, colors, and text shall be static with no flashing, scrolling, or animation; and C. At any time the business or drive-through is closed to the public, any Drive- through menu board sign shall be turned off until the business or drive-through is open to the public. D. Signs with speakers or intercoms shall be designed and located in a manner to direct noise away from adjoining properties. Speaker noise shall not be audible to adjacent residential properties. E. The sign(s) shall not be located as to impair the vision of the driver of a vehicle traveling either into, out of, or through the drive- through lane. Section 1250 - Special Provisions DATE TO: FROM: lt Attachment F -ARQEN HILLS MEMORANDUM September 4, 2019 Planning Commission PC Agenda Item LA Mike Mrosla, Community Development Manager/City Planner SUBJECT: Planning Case #19-008 Drive -Through Menu Board Sign Code Text Amendment - Public Hearing Required Applicant: Expedite The Diehl Property Location: 1313 County Rd. E Request: Sign Code Text Amendment Requested Action Expedite The Diehl has submitted an application for a sign code text amendment on behalf of McDonalds. The Applicant is requesting a sign code text amendment that would allow for dynamic display menu board signs at drive-through facilities. BacklZround Over the last few years drive through facilities have move away from the traditional changeable copy drive-through menu boards to dynamic displays. Dynamic display signs are becoming the preferred method of internal and exterior menu boards. Dynamic display menu board signs are more cost effective and reduce the amount of waste in the landfills. The digital display is also energy efficient as current LED technology has a far greater lifespan than traditional bulbs and ballasts. The use of digital displays in drive-throughs reduces wait time spent in the drive-throughs by only offering items that are available. Thereby reducing the vehicle stacking. All of the existing drive-through menu boards in the community consist of changeable paper copies and are backlit by bulbs. In the past staff has utilized free standing sign requirements or designated the signs as incidental sign. An incidental sign is any sign that is generally not understandable or readable from property other than where the sign is located, such as from adjacent property or a public street. Upon review the majority of existing drive-through menu board signs were approved as incidental signs and were not evaluated as they were located out of view. The proposed amendment would require staff to review menu boards. An example of the proposed dynamic display drive-through menu board signs can be found at the McDonalds in Circle Pines and is shown on the image on the next page. City of Arden Hills Planning Commission Meeting for September 4, 2019 P: IPlanninglPlanning Cases120MPC 19-008 Drive -Through Menu Board Sign Code Text Amendment Page 1 of 5 Pre Menu Board Full Menu Board i iei°u° - ,,....... Buy ono. c.;.ry ro m.,� ....... r.... Get over �I fes.• .1 �, .- �- - 1. Overview of Request: As previously stated the Applicant on behalf of McDonald's is requesting to permit dynamic display menu board signs when located at drive-through facilities. The Applicant request would require amendments to the following sign code sections: • 1210.01 —Definitions —Add a definition for menu board signs. • 1230.02 - Prohibited Signs — Add exception to digital displays to permit digital display menu boards in drive-through facilities. • 1240.04 — New code section regulating menu boards signs. 2. Text amendments: As part of the application the Applicant submitted a draft sign ordinance with proposed language and findings to support their request. Staff has reviewed the Applicants proposed ordinance language and has provide the following language in order to address the request: A. 1210.01 Definitions. The proposed definition defines what qualifies as a menu board sign and where they are located. The intent is to have all menu boards signs to comply with the proposed new code section (1420.02) as discussed below. The proposed definition would read as follows: MENU BOARD SIGN. A freestanding exterior sign adjacent to the drive-through lane at a drive-through facility that identifies items for sale at the facility and their associated prices for customers. The menu board must comply with §1240.02 of this chapter. B. 1230.02 - Prohibited Signs. Section 1320.02 of the sign code prohibits the use of dynamic display signs. This section would need to be amended to exclude dynamic display menu City of Arden Hills Planning Commission Meeting for September 4, 2019 P: IPlanninglPlanning Cases120MPC 19-008 Drive -Through Menu Board Sign Code Text Amendment Page 2 of 5 board signs from other dynamic display signs. The proposed amendment would read as follows: Dynamic Display Signs. Dynamic display signs shall be prohibited, except as provided in section 1240.04 of this code section. C. 1240.04 — Menu Board Signs. The proposed language is intended to codify the location, design and standards for menu board signs. The proposed text amendment would read as follows: 1240.04 MENU BOARD SIGNS All Menu Board Signs for r 9H R ideHf; ,' astfood restaurant kruses. Drive- through menu board sign are allowed for HoH resid w fast food restaurant uses provided the requirements in this section are met. Subd. 1. Location: All drive-through menu board signs shall be single sided and located adjacent to the drive-through lane and shall not be located in any required setback. Signs may be affixed to the building. Subd. 2. Height: A drive-through menu board sign shall not exceed eight (8) feet in height. Subd. 3. Size: A drive-through menu board sign shall not exceed forty (40) square feet. Subd. 4. Number: Up to two drive-through menu board signs are permitted per drive-through lane. The total surface area of the two signs shall not exceed forty (40) square feet. Subd. S. A Drive-through menu board signs shall comply with the following standards: A. The images, colors, and text may not change more than two (2) time per day; B. All images, colors, and text shall be static with no flashing, scrolling, or animation; and C. At any time the business or drive-through is closed to the public, any Drive- through menu board sign shall be turned off until the business or drive-through is open to the public. D. Signs with speakers or intercoms shall be designed and located in a manner to direct noise away from adjoining properties. Speaker noise shall not be audible to adjacent residential properties. E. The sign(s) shall not be located as to impair the vision of the driver of a vehicle traveling either into, out of, or through the drive-through lane. City of Arden Hills Planning Commission Meeting for September 4, 2019 P: IPlanninglPlanning Cases120MPC 19-008 Drive -Through Menu Board Sign Code Text Amendment Page 3 of 5 The proposed language above removes the ability to have two-sided menu board signs and describes where menu board signs are permitted to be located. The proposed height standard is constant with existing ordinance standards for auxiliary signs in Sign District 4. When determining the appropriate surface area staff reviewed the Applicants proposed language, currently approved sign permits. It was determined that the Applicant proposed sign surface area of 36 square feet would create some of the existing drive-through signs to be non -conforming. However, all of the existing drive-through menu board signs in the community are only slightly larger and are under 40 square feet. Based on the findings staff is proposing utilizing 40 square feet as the maximum sign surface area. This is also constant with other municipalities within the metro. The community has a number of existing drive-throughs locations with more than one (1) menu board or pre -menu board sign. The intent of limiting the number of drive-through menu board signs to two (2) is to ensure the existing signs are in conformance and allows a user to have two (2) menu board signs as long as they don't exceed the maximum permitted size of a single menu board. The intent of subdivision five (5) is to provide standards for traditional drive-through menu board signs and digital displays. The Applicant submitted ordinance language requested the ability to allow menu boards signs to change up to three (3) times per day. Upon review the existing drive-through establishments within the community currently offer a sperate breakfast menu from their traditional menu and that is the rational behind allowing signs to change twice per day. The proposed ordinance language requires all proposed signs remain static in order to meet the intent of the existing paper menus. After reviewing the Applicants draft ordinance language in subsection C staff determined that all drive-through menu board signs shall be turned off when the drive-through facility is closed. Turning off the screens would be similar practice as turning off the lights on existing menu boards. Subsection E is intended to limit the noise impacts on adjacent properties and subsection E are intended to address provide motor vehicles with clear vision in drive-through lanes. All of the proposed amendments are consistent with Section 1200.02, Subsection 2 of the Sign Code. The Applicant submitted their finding and is provided and can be found in exhibit B. The proposed amendments have been provided in Attachment A. The City Attorney has reviewed and approved of the proposed changes. Proposed Motion Language 1. Recommend Approval: Motion to recommend approval of Planning Case 19-008 for proposed amendments to Chapter 12 — Sign Code, adding a definition for Menu Board Signs, and excluding dynamic displays menu boards from prohibit signs, and adding section 1240.04 Menu Board Signs requirements, as presented in the September 4, 2019 Report to the Planning Commission. 2. Recommend Denial: Motion to recommend approval of Planning Case 19-008 for proposed amendments to Chapter 12 — Sign Code, adding a definition for Menu Board Signs, and excluding dynamic displays menu boards from prohibit signs, and adding section 1240.04 Menu Board Signs requirements, as presented in the September 4, 2019 Report to the Planning Commission: findings to deny should specifically reference the reasons for denial. 3. Table: Motion to recommend approval of Planning Case 19-008 for proposed amendments to Chapter 12 — Sign Code, adding a definition for Menu Board Signs, and excluding dynamic City of Arden Hills Planning Commission Meeting for September 4, 2019 P: IPlanninglPlanning Cases120MPC 19-008 Drive -Through Menu Board Sign Code Text Amendment Page 4 of 5 displays menu boards from prohibit signs, and adding section 1240.04 Menu Board Signs requirements, as presented in the September 4, 2019 Report to the Planning Commission: a specific reason and/or information request should be included with a motion to table. Notice and Public Comments Notice was published in the Arden Hills -Shoreview Bulletin on August 21, 2019. Staff has received no questions or comments. Attachment% A. Application B. Applicant Proposed Language and Findings C. Chapter 12 — Sign Code, Menu Board Sign Definition Red -line (Section 1210.01) D. Chapter 12 — Sign Code, Prohibited Signs Red -line (Section 1230.02) E. Chapter 12 — Sign Code, 1240.04 Menu Board Signs Red -line (Section 1240.04) City of Arden Hills Planning Commission Meeting for September 4, 2019 P: IPlanninglPlanning Cases120191PC 19-008 Drive -Through Menu Board Sign Code Text Amendment Page 5 of 5 Attachment G '�Tt �-A"ENIILLS Approved: CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, SEPTEMBER 4, 2019 6:30 P.M. - ARDEN HILLS CITY HALL CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Chair Nick Gehrig called to order the regular Planning Commission meeting at 6:30 p.m. Rnll. CA 11, Present were: Chair Nick Gehrig, Commissioners Steven Jones, James Lambeth, Jonathan Wicklund, and Clayton Zimmerman. Absent: Commissioners Subbaya Subramnian and Paul Vijums. Also present were: Community Development Manager/City Planner Mike Mrosla and Councilmember Fran Holmes. APPROVAL OF AGENDA — SEPTEMBER 4, 2019 Chair Gehrig stated the agenda will stand as published. APPROVAL OF MINUTES July 10, 2019 — Planning Commission Regular Meeting Commissioner Lambeth moved, seconded by Commissioner Zimmerman, to approve the July 10, 2019, Planning Commission Regular Meeting as presented. The motion carried unanimously (5-0). PLANNING CASES A. Planning Case 19-008; Drive -Through Menu Board Sign Code Text Amendment — Public Hearing Community Development Manager/City Planner Mrosla stated over the last few years drive- through facilities have moved away from the traditional changeable copy drive-through menu boards to dynamic display signs. Dynamic display signs are becoming the preferred method of ARDEN HILLS PLANNING COMMISSION — September 4, 2019 2 internal and exterior menu boards for restaurants and other establishments. Dynamic display menu board signs are more cost-effective than traditional menu boards and reduce the amount of waste in landfills. The digital display is also more energy efficient as current LED technology has a far greater lifespan than traditional bulbs and ballasts. The use of digital displays in drive- throughs reduces wait time spent in the drive-throughs by only offering items that are available, thereby reducing vehicle stacking. Community Development Manager/City Planner Mrosla reported all of the existing drive- through menu boards in the community consist of changeable paper copies and are backlit by bulbs. In the past, staff has utilized free standing sign requirements or designated the signs as incidental sign. An incidental sign is any sign that is generally not understandable or readable from property other than where the sign is located, such as from adjacent property or a public street. Upon review, the majority of existing drive-through menu board signs were approved as incidental signs and were not evaluated as they were located out of view. The proposed amendment would require staff to review menu boards. Community Development Manager/City Planner Mrosla reviewed the proposed text amendment with the Commission in further detail and reviewed the options available to the Planning Commission on this matter: 1. Recommend Approval with Conditions 2. Recommend Approval as Submitted. 3. Recommend Denial 4. Table Chair Gehrig opened the public hearing at 6:44 p.m. Chair Gehrig invited anyone for or against the application to come forward and make comment. Tracy Diehl, McDonald's representative, stated she was an expert in the sign industry. She explained other businesses were beginning to use dynamic display menu signs and commented on how a text amendment would benefit the City of Arden Hills. She reported it was becoming increasingly difficult and expensive for fast food restaurants to use the old types of signs. She discussed the expense of keeping these signs operational and difficulty businesses had finding replacement parts. She thanked the Commission for their consideration on the proposed text amendment. There being no additional comment Chair Gehrig closed the public hearing at 6:48 p.m. Commissioner Jones questioned what kind of menu signs were allowed in the past. Community Development Manager/City Planner Mrosla stated menu signs were classified as auxiliary signs and/or an incidental sign. He commented many signs were viewed to be internal to the site and did not require a permit. ARDEN HILLS PLANNING COMMISSION — September 4, 2019 3 Commissioner Jones reported this technology would continue to change and evolve over time and would revolutionize storefronts in the future. He indicated he was pleased the City was reviewing this chapter of City Code. He stated he supported the proposed change. Commissioner Lambeth asked if banks, post offices and pharmacies should be considered within this amendment because they all had drive through facilities. Ms. Diehl commented on the discussions she had with staff to amend City Code regarding restaurant menu signs. She indicated she did not see drive through menu boards being used at post offices, pharmacies or banks at this time. She explained this may change over time. She recommended the proposed language change be made to address dynamic display menu boards. Commissioner Lambeth questioned if this was truly an environmentally friendly option. Ms. Diehl stated this change was an environmentally friendly option because it allows restaurants to change menus without generating a great deal of paper waste. In addition, she reported the ballasts and bulbs in the dynamic display signs were LED and not fluorescent. Commissioner Lambeth inquired what was the maximum height that would be allowed for the dynamic display signs. 1%'�� Community Development Manager/City Planner Mrosla reported the maximum height would be eight feet. Commissioner Lambeth commented he believed it was easier to read a menu sign that was more horizontal in nature than vertical. He recommended fast food restaurants consider orienting their signs in this manner. He questioned if the speaker systems would be changed out with the new dynamic display signs. Ms. Diehl indicated the existing speaker systems at McDonald's would remain in place. Commissioner Wicklund asked why the text on the dynamic display menus would be changing three times a day. ., B Ms. Diehl explained the menus would change for breakfast, lunch and dinner. She commented on the importance of being able to remove items from the menu that were sold out. Commissioner Wicklund questioned if there were any fast food restaurants that were creating noise issues in the community. Community Development Manager/City Planner Mrosla reported he was not aware of any concerns at this time. Commissioner Zimmerman noted several grammatical changes that should be made corrected within the text amendment. ARDEN HILLS PLANNING COMMISSION — September 4, 2019 4 Chair Gehrig recommended the menu boards be allowed to be changed three times a day. He stated he supported clarifying the sign height to ensure the language reads the sign shall be no taller than eight feet above grade. Commissioner Jones commented three changes to the menu per day may be conservative. Councilmember Holmes asked if this amendment was for all restaurants in the City. Community Development Manager/City Planner Mrosla reported the proposed text amendment was establishments with drive through facilities. Further discussion ensued regarding the proposed text amendment for drive through facilities. Chair Gehrig reported the Commission could amend the proposed language to state it was for drive through restaurants. Community Development Manager/City Planner Mrosla reported the reference to drive through facility could be changed to drive through restaurant. Commissioner Wicklund moved and Commissioner Zimmerman seconded a motion to recommend approval of Planning Case 19-008 for proposed amendments to Chapter 12 — Shm Code, adding a definition for Menu Board Signs, and excluding dynamic displays menu boards from prohibit signs, and adding section 1240.04 Menu Board Signs requirements, as presented in the September 4, 2019 Report to the Planning Commission with the following modifications: a drive through menu sign height shall not exceed eight feet in height; menu text shall not change more than five times per day; and that restaurant fast food drive through references be made where the code previously read drive through facility. The motion carried unanimously (5-0). B. Planning Case 19-009; Amendment to Zoning Ordinance Regarding Clearcutting and Tree Preservation — Public Hearing Community Development Manager/City Planner Mrosla stated in the last few years, there have been cases where a property owner has clear-cut a parcel of land prior to submitting any development applications. Section 1325.055 of the City Code addresses tree preservation requirements, but the requirements are currently triggered by a development application. The code does not address the removal of vegetation prior to any application. Staff reviewed the proposed changes to City Code and explained the proposed language is intended to codify the need for a tree preservation plan prior to clearcutting a site. Clearcutting is part of a larger infill development discussion. This language may not address all the issues, but it does provide some protection for clear -cutting without a development application. Community Development Manager/City Planner Mrosla reviewed the options available to the Planning Commission on this matter: 1. Recommend Approval with Conditions 2. Recommend Approval as Submitted. ARDEN HILLS PLANNING COMMISSION — September 4, 2019 5 3. Recommend Denial 4. Table Chair Gehrig opened the public hearing at 7:31 p.m. Chair Gehrig invited anyone for or against the application to come forward and make comment. There being no comment Chair Gehrig closed the public hearing at 7:31 p.m. Commissioner Jones asked if the City had someone on staff that was an arborist or forester. Community Development Manager/City Planner Mrosla reported a member of the Public Works Department had a forestry background. Commissioner Lambeth asked if the amendment had a tree preservation provision for developers. Community Development Manager/City Planner Mrosla stated a provision was in place for developers requesting a preliminary plat. Commissioner Lambeth recommended all tree preservation requirements be reviewed by staff with developers through the permit application process. Community Development Manager/City Planner Mrosla indicated this was currently being done by staff. h Commissioner Wicklund questioned what cases the City has had that brought this issue to light. Community Development Manager/City Planner Mrosla reported he was unfamiliar with the cases and deferred this question to Councilmember Holmes. Councilmember Holmes stated this was an evolution and direction from the Council to staff based on cases where residents have clear cut their lots, especially on the lake. Community Development Manager/City Planner Mrosla explained staff was given direction from the Council to see how other cities addressed clearcutting and how they worked to recoup lost trees. He reported this information would be brought to the Commission at a future meeting. Commissioner Wicklund stated it would be beneficial for the Commission to have practical examples of clear cutting issues that occurred in the City. He explained he was trying to understand the need for this code amendment and who it would impact. In addition, he wanted to better understand if this code amendment was for developers or for residents. He indicated he would also like to know more about what the penalty would be for breaking this portion of City Code. Community Development Manager/City Planner Mrosla commented this language amendment was mostly development related. He agreed there should be an opportunity to impose ARDEN HILLS PLANNING COMMISSION — September 4, 2019 6 fines or require tree replacement. He indicated this would be difficult to enforce for residents that were simply unaware of City Code tree preservation requirements. Commissioner Zimmerman asked if an individual homeowner could remove a tree without a permit. Community Development Manager/City Planner Mrosla explained a permit would not be required currently, but noted if a certain number of caliper inches (10%) were removed, then a permit and a replacement plan would be required. Commissioner Lambeth stated he did not want to see the City over reaching with this Code amendment. He questioned who would be certifying the landscaping plans. Community Development Manager/City Planner Mrosla commented generally a landscape architect would have this certification power. Commissioner Jones discussed the recent Land O'Lakes expansion and described the trees that were lost and replanted. He asked if tree trimmers were required to receive a permit from the City. Community Development Manager/City Planner Mrosla explained a license with the City was required but a permit from the property owner was not required. Chair Gehrig stated he believed the proposed language made sense for developers. He suggested this portion of City Code requirements be separated for developers and residential homeowners. Commissioner Wicklund questioned if this Code amendment was an urgent matter. Community Development Manager/City Planner Mrosla indicated the Commission could table action on this item in order to allow staff to take a deeper look at the language and would bring this item back to the Commission at a future meeting. Commissioner Wicklund supported this recommendation. Commissioner Lambeth moved and Commissioner Jones seconded a motion table action on this item directing staff to further investigate the language within this City Code text amendment and to report back at a future Planning Commission meeting. The motion carried unanimously (5-0). UNFINISHED AND NEW BUSINESS None. REPORTS ARDEN HILLS PLANNING COMMISSION — September 4, 2019 7 A. Report from the City Council Councilmember Holmes updated the Planning Commission on City Council activities from the July and August. She explained the Council approved the Summit development. She noted the Council recently discussed the B-2 and B-3 design standards at a worksession meeting and this item would be coming before the Planning Commission. She reported the City now had an Associate Planner Joseph Hartman. She commented the Council was working on the 2020 budget and preliminary tax levy. She reported the City was working to address the traffic surrounding the Mounds View High School in order to improve pedestrian safety. Lastly, she explained the City was in litigation with the County regarding TCAAP. B. Planning Commission Comments and Requests None. ADJOURN Commissioner Jones moved, seconded by Commissioner Zimmerman, to adjourn the September 4, 2019, Planning Commission Meeting at 8:00 p.m. The motion carried unanimously (5-0). �-'EM16' "Molkh, NEW BUSINESS —10A ,-ARZEN HILLS MEMORANDUM DATE: September 23, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director Mary Tomnitz, Accounting Clerk SUBJECT: Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities Budgeted Amount: Actual Amount: Funding Source: Council Should Consider A motion to approve Resolution 2019-027 certifying delinquent utilities to Ramsey County. Background Delinquent utility amounts are certified to Ramsey County quarterly. A list of utility accounts with a delinquent balance was compiled and notices dated August 26, 2019 were mailed. These customers were informed of their delinquent status and were asked to make payment of the delinquent balance by September 18, 2019. Utility accounts with an unpaid delinquent balance after September 23, 2019 would be certified to Ramsey County to be added to property taxes payable in 2020. The certification amount is equal to the unpaid delinquent balance plus an eight percent penalty. The list of remaining delinquent utility accounts as of September 18, 2019 is attached. The City will request that Ramsey County levy the delinquent balances against the respective properties. Budget Impact None Attachments Attachment A: Resolution 2019-027 and Delinquent Utility Accounts List Page 1 of 1 Attachment A �S EEN HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2019-027 RESOLUTION ADOPTING AND CONFIRMING QUARTERLY SPECIAL ASSESSMENTS FOR DELINQUENT UTILITIES WHEREAS, the amount to be specially assessed for DELINQUENT UTILITIES has been duly calculated in accordance with the provisions of the Municipal Code and Minnesota Statues; and WHEREAS, notices have been duly mailed as required by law; and WHEREAS, said proposed assessments have at all times since their filing been open for public inspection, and an opportunity has been given to all interested parties to present objections, if any, to the proposed assessments; and WHEREAS, there were no oral or written objections received. 1. The amounts so calculated and set forth in said notices are hereby levied against the respective parcels of land described therein, and 2. The proposed assessments are hereby adopted and confirmed as special assessments for each of said parcels of land and the assessments together with an additional penalty of eight percent (8%) of the original unpaid amount, inclusive of any previous delinquency penalty, shall be a lien concurrent with general taxes upon such parcel. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that the City Administrator be authorized and directed to transmit to the County Auditor a certified duplicate of the assessment roll to be extended upon the property tax lists of the County, and the County Auditor shall collect said special assessments with taxes levied in 2019, payable in 2020: ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 23" DAY OF SEPTEMBER, 2019. ATTEST: JULIE HANSON, CITY CLERK DAVID GRANT, MAYOR 223023130039 000158-000 4440 Hamline Avenue N 144.60 66.90 62.54 15.16 11.57 156.17 223023340036 000231-000 4101 Hamline Avenue N 219.64 95.43 109.05 15.16 17.57 237.21 223023240257 000276-000 4434 Arden View Court 184.46 67.63 97.18 19.65 14.76 199.22 223023240266 000285-000 4447 Arden View Court 114.93 41.95 53.33 19.65 9.19 124.12 223023240275 000290-000 4442 Arden View Court 235.04 88.33 127.06 19.65 18.8 253.84 223023240336 000367-000 4335 Arden View Court 171.99 63.03 89.31 19.65 13.76 185.75 223023240326 000375-000 4370 Arden View Court 253.66 105.01 129.00 19.65 20.29 273.95 223023210062 000444-000 1401 Arden View Drive 172.30 71.01 81.64 19.65 13.78 186.08 223023210057 000454-000 1393 Arden View Drive 154.60 63.27 71.68 19.65 12.37 166.97 223023210108 000502-000 1444 Arden View Drive 617.17 296.04 301.48 19.65 49.37 666.54 223023240171 000533-000 1469 Arden View Drive 183.63 75.50 88.48 19.65 14.69 198.32 223023120013 000569-000 1307 Karth Lake Circle 351.82 154.16 182.50 15.16 28.15 379.97 223023420032 000777-000 1286 Wyncrest Lane 241.26 102.67 123.43 15.16 19.3 260.56 223023120007 000990-000 1337 Karth Lake Circle 233.15 99.93 118.06 15.16 18.65 251.80 283023130051 001065-000 1812 Venus Avenue 199.00 74.77 109.07 15.16 15.92 214.92 283023130010 001178-000 1813 Gramsie Road 15.16 - - 15.16 1.21 16.37 283023140004 001198-000 3946 Glenview Avenue 3.97 1.52 - 2.45 0.32 4.29 283023330013 001255-000 2027 Thom Drive 148.48 56.00 77.32 15.16 11.88 160.36 213023140006 001271-000 4401 Old Highway 10 89.62 10.80 61.25 17.57 7.17 96.79 213023140007 001276-000 4375 Old Highway 10 68.41 - 53.25 15.16 5.47 73.88 163023340015 001285-000 4627 Highway 10 256.78 99.60 142.02 15.16 20.54 277.32 213023430017 001534-000 1791 Janet Court 197.69 74.21 108.32 15.16 15.82 213.51 283023120052 001575-000 1761 Lake Valentine Road 211.61 80.19 116.26 15.16 16.93 228.54 213023410051 001584-000 1681 Brueberry Lane 254.38 96.64 138.09 19.65 20.35 274.73 343023330015 001629-000 1569 Edgewater Avenue 209.77 79.40 115.21 15.16 16.78 226.55 343023330050 001671-000 3130 Ridgewood Road 168.98 63.57 90.25 15.16 13.52 182.50 333023340079 001674-000 1870 Glenpaul Avenue 110.32 41.90 53.26 15.16 8.83 119.15 333023340077 001674-000 1886 Glenpaul Avneue 14.51 0.16 12.84 1.51 1.16 15.67 343023240003 001775-000 3466 Glenarden Road 183.67 69.00 99.51 15.16 14.69 198.36 343023410055 001808-000 1171 Carlton Drive 300.38 118.34 166.88 15.16 24.03 324.41 333023340019 001880-000 3211 Lake Johanna Boulevard 179.64 67.51 96.97 15.16 14.37 194.01 333023340020 001884-000 3223 Lake Johanna Boulevard 166.42 62.63 88.63 15.16 13.31 179.73 333023340066 001897-000 1921 Glenpaul Avenue 224.37 85.67 123.54 15.16 17.95 242.32 343023340009 001918-000 3170 Hamline Avenue 19.73 0.28 16.80 2.65 1.58 21.31 343023210016 001920-000 1437 Arden Place 194.64 73.05 106.43 15.16 15.57 210.21 343023430002 001933-000 3240 Hamlin Avenue N 127.75 48.34 64.25 15.16 10.22 137.97 343023410059 001934-000 1133 Carlton Drive 184.82 69.42 100.24 15.16 14.79 199.61 343023220008 001956-000 3511 Siems Court 169.67 63.83 90.68 15.16 13.57 183.24 343023210046 002029-000 1369 Forest Lane 317.16 125.55 176.45 15.16 25.37 342.53 333023240032 002096-000 1876 Grant Road 321.89 127.58 179.15 15.16 25.75 347.64 343023420053 002098-000 3330 Dunlap Street N 114.15 43.32 55.67 15.16 9.13 123.28 333023240094 002105-000 1873 Stowe Avenue 208.80 78.98 114.66 15.16 16.7 225.50 343023440077 002194-000 3205 Lexington Avenue N 183.18 68.82 99.20 15.16 14.65 197.83 343023230014 002221-000 1556 Arden Place 207.43 78.39 113.88 15.16 16.59 224.02 343023310015 002293-000 3354 Snelling Avenue N 143.32 54.09 74.07 15.16 11.47 154.79 343023140062 002397-000 1150 Benton Way 279.03 109.16 154.71 15.16 22.32 301.35 333023320003 002476-000 1950 Stowe Avenue 315.54 124.85 175.53 15.16 25.24 340.78 343023140042 002482-000 1177 Benton Way 118.24 44.83 58.25 15.16 9.46 127.70 333023330034 002487-000 2028 Edgewater Avenue 169.86 63.90 90.80 15.16 13.59 183.45 333023240108 002512-000 1850 Indian Place 339.64 135.21 189.27 15.16 27.17 366.81 223023240194 002844-000 4383 Arden View Court 155.39 56.89 78.85 19.65 12.43 167.82 283023140011 002896-000 1629 Glenview Court 157.18 59.21 82.81 15.16 12.57 169.75 333023420002 002989-000 3352 Lake Johanna Boulevard 191.03 71.72 104.15 15.16 15.28 206.31 333023330057 003236-000 2015 Glenpaul Avenue 206.37 77.94 113.27 15.16 16.51 222.88 283023330012 003256-000 2023 Thom Drive 137.87 52.08 70.63 15.16 11.03 148.90 223023240240 003444-000 4412 Arden View Court 192.46 79.05 93.76 19.65 15.4 207.86 223023240283 003898-000 4463 Arden View Court 193.88 79.68 94.55 19.65 15.51 209.39 223023210007 003937-000 1343 Arden View Drive 243.04 101.62 121.77 19.65 19.44 262.48 333023330074 004091-000 1960 Glenpaul Avenue 108.05 1.31 94.23 12.51 8.64 116.69 223023330015 004713-000 4149 Norma Avenue 272.94 117.10 140.68 15.16 21.84 294.78 223023210117 005368-000 1450 Arden View Drive 154.26 63.39 71.22 19.65 12.34 166.60 213023410028 006494-000 1675 Brueberry Lane 190.68 69.93 101.10 19.65 15.25 205.93 223023240248 007082-000 4416 Arden View Court 210.24 87.34 103.25 19.65 16.82 227.06 283023330011 007090-000 1971 Thom Drive 136.12 51.43 69.53 15.16 10.89 147.01 333023310030 007153-000 1827 Beckman Avenue 259.32 100.69 143.47 15.16 20.75 280.07 223023230016 007235-000 1528 McClung Drive 364.91 155.93 193.82 15.16 29.19 394.10 283023440032 007264-000 1628 Oak Avenue 165.24 62.19 87.89 15.16 13.22 178.46 343023420030 008243-000 1277 Ingerson Road 720.33 408.01 297.16 15.16 57.63 777.96 223023320026 008331-000 1469 Colleen Avenue 352.46 140.72 196.58 15.16 28.2 380.66 333023340067 009129-000 1927 Glenpaul Avenue 249.57 96.50 137.91 15.16 19.97 269.54 343023440063 009558-000 3199 Lexington Avenue N 203.98 76.91 111.91 15.16 16.32 220.30 343023110020 009845-000 1200 County Road E W 1,592.08 698.02 478.72 415.34 127.37 1,719.45 223023240322 009989-000 4478 Arden View Court 275.60 116.50 139.45 19.65 22.05 297.65 343023140015 010758-000 1132 Benton Way 498.51 212.14 271.21 15.16 39.88 538.39 223023320020 010860-000 4268 Norma Avenue 244.54 94.34 135.04 15.16 19.56 264.10 333023240093 011355-000 1865 Stowe Avenue 143.15 54.03 73.96 15.16 11.45 154.60 283023130065 011607-000 1710 Glenview Avenue 136.49 51.57 69.76 15.16 10.92 147.41 273023340057 011955-000 3663 Hamlin Ave 111.74 42.43 54.15 15.16 8.94 120.68 223023320058 011981-000 1517 Dawn Circle 61.30 23.33 30.05 7.92 4.9 66.20 NEW BUSINESS — IOB w� -fi DEN HILLS MEMORANDUM DATE: September 23, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Joe Hartmann, Associate Planner Mike Mrosla, Community Development Manager/City Planner SUBJECT: Accelerated Nuisance Abatement Public Hearing 1870 Glenpaul Avenue Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Requested Action Motion to approve Resolution 2019-028 ordering accelerated nuisance abatement at 1870 Glenpaul Avenue for excessive vegetation growth and debris not in compliance with City regulations. Background Due to a complaint, staff inspected 1870 Glenpaul Avenue on August 15, 2019. Staff noted excessive vegetation growth, garbage, and the accumulation of tree branches, and determined the property was in violation of the following subsections of City Code Section 602.02 Public Nuisance Affecting Health: • Subd. 6. All noxious weeds and other growths of vegetation upon public or private property in excess of eight (8) inches. • Subd. 9. Accumulation of manure, tree branches, cut trees, grass clippings, bottles, rubbish, trash, refuse, junk and other abandoned materials, metals including aluminum or tin cans, or lumber Following the initial inspection, staff sent a letter to the property owner requesting they correct the issues by August 22, 2019. A follow-up inspection on August 22, 2019 revealed the violations had not been corrected. In accordance with the City's accelerated abatement procedures in Section 602.07 of the City Code, a letter was mailed to the property owner on August 22, 2018. Based on the accelerated abatement procedures, the property owner was given until August 30th to abate the nuisance. A follow-up inspection on September 4th showed that no action has been taken. Due to the reoccurring nature of these types of violations, staff is requesting the City Council issue an order for abatement of the property and to continue the abatement order for a two year period. The two year period would expire on September 23rd, 2021. The property owner has seven days from the Council's order to complete the work before the City can have the work completed. Public Notice and Comments A notice was posted onsite and mailed certified to the property owner on September 11th. 2019. The notice contained information regarding the public hearing occurring on September 23rd, 2019 should the nuisance not be corrected. At this time, staff has not received any communications from the resident. Attachments A. Resolution 2019-028 Attachment A lt EN HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OFMINNESOTA RESOLUTION NO. 2019-028 ABATEMENT OF A NUISANCE AT 1870 GLENPAUL AVENUE WHEREAS, Roxanne Besch is the property owner of the following described property: Address: 1870 Glenpaul Avenue Arden Hills, Minnesota 55112 PID: 333023340079 Legal Description: See Exhibit A attached hereto WHEREAS, notice therefore was posted on said property and sent certified mail to the property owner pursuant to City Regulations; and, WHEREAS, this abatement was initiated pursuant to the City of Arden Hills Municipal Code; and, WHEREAS, the Arden Hills City Council held a hearing on September 23, 2019. All persons present at said meeting were given an opportunity to be heard and present written statements. The Council also considered the recommendation of the City Staff that this abatement be approved; and, NOW, THEREFORE, BE IT RESOLVED THAT THE ARDEN HILLS CITY COUNCIL hereby adopts Resolution 2019-028, ordering the abatement of violations of City Code Section 602.02 that does not comply with City regulations at 1870 Glenpaul Avenue, Arden Hills, Minnesota, and to charge the property owner for 125 percent of the cost of abatement, including administrative costs. The City Administrator is authorized to monitor the property through September 23, 2021; and to abate any nuisances that do not comply with City regulations, and to charge to the property owner for each subsequent abatement 125 percent of the cost of abatement, including administrative costs; and BE IT FURTHER RESOLVED, in the event that the property owner does not pay any portion of the charges, that the unpaid amount shall be assessed against the Property, to be collected with the real estate taxes in the year in which this Resolution is recorded, together with an Affidavit of Cost incurred, and that any assessments levied pursuant to this Resolution shall bear interest at the rate of 4.5% per annum from the date of recording until September 1 st of the year in which the special assessment is paid in full. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 23TH DAY OF SEPTEMBER, 2019. CITY OF ARDEN HILLS LM ATTEST: M Julie Hanson, City Clerk David Grant, Mayor EXHIBIT "A" to RESOLUTION NO. 2019-028 ABATEMENT OF A NUISANCE AT 1870 GLENPAUL AVENUE E 60 FT OF W 815 FT OF N 187 FT OF S 407 FT OF SE 1/4 OF SW 1/4 OF SEC 33 TN 30 RN 23 NEW BUSINESS —10C ,-iIZEN HILLS MEMORANDUM DATE: September 23, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Mike Mrosla, Community Development Manager/City Planner SUBJECT: Planning Case #19-008 Drive -Through Menu Board Sign Code Text Amendment - Public Hearing Required Applicant: Expedite The Diehl Property Location: 1313 County Rd. E Request: Sign Code Text Amendment Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A For Council Consideration Hold the required public hearing for the proposed Sign Code Text Amendment. The City Council will be asked to make a formal decision regarding the application under Agenda Item IOC. Background Expedite The Diehl has submitted an application for a sign code text amendment on behalf of McDonalds. The Applicant is requesting a sign code text amendment that would allow for dynamic display menu board signs at drive-through facilities. Over the last few years drive through facilities have move away from the traditional changeable copy drive-through menu boards to dynamic displays. Dynamic display signs are becoming the preferred method of internal and exterior menu boards. All of the existing drive-through menu boards in the community consist of changeable paper copies and are backlit by traditional bulbs. In the past staff has utilized free standing sign requirements or designated the signs as incidental sign. An incidental sign is any sign that is generally not understandable or readable from property other than where the sign is located, such as from adjacent property or a public street. Upon review the majority of existing drive-through menu board signs were approved as incidental signs and were not evaluated as they were located out of view. The proposed amendment would require staff to review menu boards. City of Arden Hills City Council Meeting for September 23, 2019 Page 1 of 3 Requested Action As previously stated the Applicant on behalf of McDonald's is requesting to permit dynamic display menu board signs when located at drive-through facilities. The Applicant request would require amendments to the following sign code sections: • 1210.01 —Definitions —Add a definition for menu board signs. • 1230.02 - Prohibited Signs — Add exception to digital displays to permit digital display menu boards in drive-through facilities. • 1240.04 — New code section regulating menu boards signs. Council shall consider Staff has provided the following motion language options for the City Council to consider. Recommend Approval: Motion to recommend approval of Planning Case 19-008 for proposed amendments to Chapter 12 — Sign Code, adding a definition for Menu Board Signs, and excluding dynamic displays menu boards from prohibit signs, and adding section 1240.04 Menu Board Signs requirements, as presented in the September 4, 2019 Report to the Planning Commission. 2. Recommend Approval with Amendments: Motion to recommend approval of Planning Case 19-008 for proposed amendments to Chapter 12 — Sign Code, adding a definition for Menu Board Signs, and excluding dynamic displays menu boards from prohibit signs, and adding section 1240.04 Menu Board Signs requirements, as presented in the September 4, 2019 Report to the Planning Commission. 3. Recommend Denial: Motion to recommend approval of Planning Case 19-008 for proposed amendments to Chapter 12 — Sign Code, adding a definition for Menu Board Signs, and excluding dynamic displays menu boards from prohibit signs, and adding section 1240.04 Menu Board Signs requirements, as presented in the September 4, 2019 Report to the Planning Commission: findings to deny should specifically reference the reasons for denial. 4. Table: Motion to recommend approval of Planning Case 19-008 for proposed amendments to Chapter 12 — Sign Code, adding a definition for Menu Board Signs, and excluding dynamic displays menu boards from prohibit signs, and adding section 1240.04 Menu Board Signs requirements, as presented in the September 4, 2019 Report to the Planning Commission: a specific reason and/or information request should be included with a motion to table. Notice and Public Comments Notice was published in the Arden Hills -Shoreview Bulletin on August 21, 2019. Staff has received no questions or comments. Budtet Impact: NA City of Arden Hills City Council Meeting for September 23, 2019 Page 2 of 3 Attachments: A. Ordinance amending Chapter 12, Sign Code Redline B. Ordinance amending Chapter 12, Sign Code Clean C. Ordinance Summary NO. 2019-007 City of Arden Hills City Council Meeting for September 23, 2019 Page 3 of 3 Attachment A Chapter 12 - Sign Code Section 1200 - Purpose and Intent 1200.01 Recitals. This Chapter shall be known, cited and referred to as the Arden Hills Sign Code, except as referred to herein, where it shall be known as "this Chapter." 1200.02 Purpose and Findings. The purpose and findings of this Chapter are as follows: Subd. 1 Purpose. This Sign Code is intended to establish a comprehensive and balanced system of sign control that accommodates the need for a well-maintained, safe, and attractive community, and the need for effective communications, including business identification. It is the intent of these sign regulations, to promote the health, safety, general welfare, aesthetics, and image of the community by regulating signs that are intended to communicate to the public in all areas of the City. It is not the purpose or intent of this Chapter to regulate the message displayed on any sign. The purpose of this Chapter is to authorize: A. Permanent signs which establish a high standard of aesthetics and are appropriate for the planned character in each sign district as established in Section 1240.- B. 240;B. Signs which are compatible with their surroundings; C. Signs which are designed, constructed, installed and maintained in a manner that does not adversely impact public safety or create a hazard to motorists, pedestrians, or cyclists; D. Signs that are proportioned to the scale of, and are architecturally compatible with, principal structures; E. Permanent signs which give preference to the on -premise owner or occupant; F. Temporary commercial signs and advertising displays which provide an opportunity to advertise while restricting signs that create visual clutter and hazards at public right-of-way intersections; G. Minimize adverse effects on nearby property; and, H. Provide for fair and consistent enforcement of the sign regulations set forth herein under the authority of the City. Subd. 2 Findings. The City finds it is necessary for the promotion and preservation of the public health, safety, welfare, and aesthetics of the community to control the construction, location, size, and maintenance of signs. Further, the City finds: A. Permanent and temporary signs have a direct impact on and relationship to the image and aesthetic of the community; B. The manner of installation, location and maintenance of signs affects the public health, safety, welfare and aesthetics of the community; C. An opportunity for viable identification of community businesses, residences, and institutions must be established; D. The safety of motorists, cyclists, pedestrians and other users of public streets and property is affected by the number, size, location and appearance of signs that create a hazard for drivers, particularly from dynamic display signs; E. Installation of signs suspended from, projecting over, or placed on the tops of buildings, walks or other structures may constitute a hazard during periods of high winds and an obstacle to effective fire -fighting and other emergency service; F. Uncontrolled and unlimited signs and sign types, particularly dynamic display signs, adversely impact the image and aesthetic attractiveness of the community and thereby undermine economic value and growth; G. Uncontrolled and unlimited signs, particularly temporary signs which are commonly located within or adjacent to public right-of-way or are located at driveway/street intersections, result in roadside clutter and obstruction of views of oncoming traffic. This creates a hazard to drivers and pedestrians and also adversely impacts a logical flow of information; H. Commercial signs are generally incompatible with residential uses and should be strictly limited in residential zoning districts; and I. The right to express noncommercial opinions in any zoning district must be protected, subject to reasonable restrictions on size, height, location and number. 1200.03 Scope of Regulations. The sign regulations set forth in this Chapter shall apply to all structures and all land uses. This Chapter describes the signage standards for the nine sign districts that overlay the zoning districts of the City. Specific additional regulations are established for signs which are unique in purpose and not easily addressed by district regulations. No person, property owner, lessee shall place, erect, alter, modify, enhance or change in any way a sign that does not conform to the requirements of this Chapter and all other applicable regulations. 1200.04 Severability. If any section, subsection, sentence, clause, phase, or other part of this Chapter is for any reason held to be invalid, such invalidity shall not affect the validity or enforceability of the remaining portion of this Chapter. The City Council hereby declares that it would have adopted the Chapter in each section, subsection, sentence, or phase thereof, irrespective of the fact that any one or more sections, subj ections, sentences, clauses, or phrases are declared invalid. Section 1210 - Definitions 1210.01 Definitions. The following words, terms and phrases, when used in this section, shall have the meanings ascribed to them in this subsection, except where the context clearly indicated a different meaning: • Auxiliary sign. A sign that provides direction for internal circulation, parking or entry, restrictions on parking, security warnings, or other similar primarily noncommercial signs that are directed at people that are entering, exiting, or on a particular property. Auxiliary signs do not include outdoor advertising signs. • Banner. Any temporary sign of lightweight fabric or similar material mounted to a pole or a building at one (1) or more edges. • Billboard. See "Outdoor advertising sign." • Canopy/awning sign. A message or logo on an awning or canopy which is constructed according to the requirements of the building code, is an integral part of the building, and is consistent with the architecture and design of the building. • Clear vision area. The clear vision area shall be an area within a triangle that is measured along the edge of the driving surface of the road starting at the intersection of two roads (public or private) and extending thirty (30) feet in each direction from the intersection and then a line connecting these two end points. • Changeable message sign. A message that is not permanently attached to the sign face but is not a dynamic display. The message is changed manually. • Commercial message sign. Any message which identifies a business or product or promotes the sale of any product or service. • Dynamic Display. Any characteristics of a sign that appear to have movement or that appear to change, caused by any method other than physically removing and replacing the sign or its components, whether the apparent movement or change is in the display, the sign structure itself, or any other component of the sign. This includes a display that incorporates a technology or method allowing the sign face to change the image without having to physically or mechanically replace the sign face or its components. This also includes, but is not limited to, any rotating, revolving, moving, flashing, blinking, projecting, or animated display and any display that incorporates rotating panels, LED lights manipulated through digital input, "digital ink," or any other method or technology that allows the sign face to present a series of images or displays. • Freestanding sign. A self-supporting sign usually held up by uprights placed in the ground or any other base that is anchored to the ground. • Grand opening. Commencement of operation of a new business. For purposes of the ordinance, a grand opening is considered to occur if there is a business name change or change in type of business or activity. • Graphic sign. A sculpture attached to or sign painted directly on a wall that is primarily symbolic or representational in nature and not alpha or numeric in content or copy. • Illuminated sign. Any sign, which has characters, letters, figures, designs or outlines which is illuminated by an artificial light source. • Incidental sign. Any sign that is generally not understandable or readable from property other than where the sign is located, such as from adjacent property or a public street, as determined by the City Administrator of their designee. • Lighting, backlit. An illuminated sign where the light source which illuminates the wall behind individual sign letters is hidden from view. The sign letters are opaque and appear as a silhouette against the lighted surface. • Lighting, external. The sign is illuminated by means of external light fixtures directed at the sign. • Lighting, internal. An illuminated sign having the source of illumination located inside a translucent panel and is not directly visible. • Menu Board Sign. A freestanding exterior sign adjacent to the drive-through lane at a drive-through facility that identifies items for sale at the facility and their associated prices for customers. The menu board must comply with § 1240.02 of this chapter. • Monument sign. A freestanding sign with its sign face mounted on the ground or mounted on a base at least as wide as the sign and is less than sixteen (16) feet in height. • On -premise sign. A sign whose message is related to the property or the activity and use occurring on the property on which the sign is located. On -premise signs include multi -tenant identification signs that may advertise tenants on different property provided such tenants are within the same approved PUD and parking is shared between properties. • Outdoor advertising sign. Any sign that is located outdoors and that advertises a product, business, service, event, or any other matter that is not available, or does not take place, on the same premises as the sign. Outdoor advertising signs are commonly called billboards. An outdoor advertising sign does not include a sign that is not readily understandable or readable from property other than where the sign is located, such as from adjacent property or a public street, as determined by the City Administrator or their designee. • Permanent sign. Any sign that is not temporary. • Pole sign. A freestanding sign that is elevated off the ground by one or more poles. • Portable sign. A temporary sign with or without copy and graphic that is designed or intended to be moved or transported but not including banner signs. Examples of portable signs include, but are not limited to: A -frame or T -frame signs, sandwich signs; signs designed to be transported by trailer or on wheels; and signs mounted on a vehicle for advertising purposes, except signs identifying a business when the vehicle is being used in the normal day-to-day operation of that business. A sign may be a portable sign even if it has wheels removed, was designed without wheels, or is attached to the ground, a structure, or other sign. • Projecting sign. A sign, other than a wall sign, that is attached to and projects more than eighteen (18) inches from the building fagade. • Public sign. A traffic control sign in Minnesota State Statutes; any identification sign installed in a public park by a public authority; and any other identification, regulatory, or warning sign approved by the City Council for installation on public land. • Re -facing. The process of replacing the sign copy, message, logo, or graphic on a sign without altering or moving the structure to which the sign face is attached. • Roof sign. A sign that is mounted on the roof of a building or on a parapet wall that is above the roof line. • Rotating sign. A sign or a portion of a sign which moves in a rotating oscillating or similar manner other than changing signs. • Service area canopy. Open air roof -like structure that projects from the wall of a building or is freestanding and is for the purpose of shielding equipment and/or people from the elements; is often found covering service or gasoline station islands. • Sign. Any written message, pictorial presentation, number, illustration, decoration, banner or other device that is used to announce, direct attention to, identify, advertise or otherwise make anything known. For purpose of maintenance or removal, the term "sign" shall also include frames and support structures. • Sign area. The area in square feet of smallest rectangle, circle, or triangle that contains the sign copy. • Sign height. The distance measured perpendicular from the highest point of the sign structure to the average elevation of the street used for access to the property. • Temporary sign. A sign designed to be displayed for a limited period of time that is not permanently affixed to the land or to a structure. • Wall sign. A sign attached to or erected against an exterior wall surface of a building or structure. • Window sign. A sign mounted inside of a building within the window area that is applied or fastened to the window in a manner that is intended to be viewed from outside the building. Section 1220 - Permit and Review Process 1220.01 Permit Required. Except for those signs listed in Section 1230.01, no sign shall be erected, altered, reconstructed, maintained, moved, or enhanced in the City without obtaining a sign permit from the City. The content of the message or speech displayed on the sign shall not be considered when approving or denying a sign permit; however, the content must be submitted to evaluate the sign copy area and to restrict permanent off -premise signs. A separate sign application shall be required for each sign. 1220.02 Application Process. An application for a sign permit shall be on the City's official sign application. Unless waived by the City Administrator or their designee, each application shall contain the following information or it shall be considered incomplete: Subd. 1 Name, signature, address, and phone number of the property owner (required). Subd. 2 Name, signature, address, and phone number of the applicant (if different than the property owner). Subd. 3 Parcel ID of the property. Subd. 4 A complete set of plans drawn to scale showing the necessary elevations, setbacks, size, and details to fully and clearly represent the construction and place of the signs(s). Subd. 5 Type of sign (wall, monument, pole, etc.). Subd. 6 Certification by the applicant(s) indicating the application complies with all requirements of this Chapter. Subd. 7 A separate building permit may also be required from the Building Official for signs involving new or modified sign structures. Subd. 8 If the applicant is not the property owner, the applicant shall obtain written permission from the property owner and provide a copy to the City prior to approval of the permit. 1220.03 Review Process. The City Administrator or their designee shall approve or deny the sign permit application in an expedited manner, no more that thirty (30) days from the receipt of the completed application, including applicable fees. All permits not reviewed within thirty (30) days shall be deemed approved. Applicants shall be notified in writing if the application is denied, including the reasons for denial. 1220.04 Appeals Process. Appeals shall be made to the Planning Commission in writing within fifteen (15) days of the confirmed delivery of the denial letter for the sign permit application. The Planning Commission shall hold a hearing as soon as practicable but not more than forty-five (45) days after confirmed receipt of the appeal to review the appeal and make a recommendation to the City Council. The City Council shall review the Planning Commission's recommendation as soon as practicable but not more than forty-five (45) days after the Planning Commission's recommendation. 1220.05 Fees. Sign permit fees and the impoundment fee shall be set by the City Council by ordinance on an annual basis. 1220.06 Inspection & Enforcement. Subd. 1 Inspection Authority. All signs shall be subject to inspection by the City Administrator or their designee, who is hereby authorized to enter upon any property of premise to ascertain whether the provisions of this Chapter are being obeyed. Such entrance shall be made during business hours unless an emergency exists. Subd. 2 Signs in Disrepair. The City Administrator or their designee may order the removal of any sign that is not maintained in accordance with the maintenance provisions of this ordinance. Upon failure to comply with such notice within the time specified in such order, the City Council may declare the sign to be a public nuisance, impound it, and assess the cost of removal to the sign owner or the sign owner's agent. Subd. 3 Impoundment of Signs on Public Property or Within Public Right-of-way. The City Administrator or their designee may, at any time and without notice, impound signs that have been installed on public property, within a public right -of way, or within a public easement that are in violation of this Chapter. The sign owner or their agent may retrieve an impounded sign subject to the following rules: A. Payment of an impoundment release fee. Any subsequent impoundment(s), within one calendar year, for a particular property or sign owner will require payment of double the initial impoundment release fee. B. Any impounded sign may be retrieved from the impound area within three (3) business days of the impoundment or the City Administrator or their designee may dispose of it. The impound area can be located by contacting City Hall. Any cost incurred by the City for disposal of an impounded sign may be assessed to the sign owner or the sign owner's agent. C. The City shall have no obligation to notify a property owner that it has impounded a sign. D. The City shall not be held liable for any damage to an impounded sign. Section 1230 - Exempt and Prohibited Signs 1230.01 Exemptions. All signs shall require an approved sign permit prior to placement except for the signs specifically noted in this section. Exempted signs shall not reduce the permitted signage for a property. These exemptions shall not relieve the owner of the sign from the responsibility of its maintenance and its compliance with the provisions of this Chapter or any other law or ordinance regulating the same. Subd. 1 Government Signs. All governmental signs, including but not limited to traffic control and other regulatory purpose signs, street signs, identification signs, informational signs, danger signs and railroad crossing signs. Subd. 2 Non-commercial Signs in an Election Year. Signs of any size containing non- commercial speech may be posted from August 1 in any general or City election year until ten (10) days following the general election and thirteen (13) weeks prior to any special election until ten (10) days following the special election provided that the signs are in compliance with Minnesota Statutes. These non-commercial signs shall be placed in accordance with Section 1250.03 Subd 2, 3, and 4. Subd. 3 Address Signs. Address identification not exceeding four (4) square feet in area for each structure or portion of a structure with an assigned address. Street identification numbers are required in all sign districts and should be clearly visible from the street. Subd. 4 Exempt Residential Signs. Properties in Sign Districts 1 and 3 shall be allowed up to eight (8) square feet of signage provided that a single sign is no larger than six (6) square feet, the signs are not illuminated, and freestanding signs are at least five (5) feet from any property line. Subd. 5 Temporary Off -premise Signs. Temporary off -premise signs as designated in Section 1250.03; Subd. 6 Portable Signs. Portable A -frame, T -frame, sandwich, or other similar signs that do not exceed six (6) square feet in size, are not illuminated, are located within fifteen (15) feet of the primary entrance to a building, and are displayed only during the hours of business operation. No more than two of these signs shall be in place at any given time. Subd. 7 Incidental Signs. Incidental signs or signs within a building provided that the sign is not readily visible from the public right-of-way, adjacent properties, and are not illuminated; and, Subd. 8 Window Signs. Window signs that are inside of a building shall not require a permit but shall be in accordance with Section 1240.02 Table 1. Subd. 9 Non-commercial Signs. Any sign display or device allowed under this section may contain, in lieu of other copy, any otherwise lawful noncommercial message that does not direct attention to a business operated for profit, or to a commodity service for sale, and that complies with the size, height and lighting requirements of this Chapter. 1230.02 Prohibited Signs. The following signs shall be prohibited in all sign districts: Subd. 1 Signs with Moving, Swinging, Revolving, or Rotating parts. Subd. 2 Dynamic Display Signs. Dynamic display signs shall be prohibited, except as provided in section 1240.04 of this code section. Subd. 3 Roof Signs. Subd. 4 Projecting signs. Subd. 5 Noncompliant Signs. Any sign not constructed, wired, assembled, attached or supported in conformance with applicable building or other codes and regulations; Subd. 6 Signs in the Right-of-way. Signs in the public right-of-way except as provided for in Section 1250.03, by Minnesota Statutes, or allowed by the agency regulating the right-of-way; Subd. 7 Signs attached to public utility poles, trees, street signs, stoplights, or fences; Subd. 8 Permanent outdoor advertising sign, including billboards; Subd. 9 Portable Signs. Portable signs shall be prohibited, except for portable A -frame, T - frame, sandwich, or other similar signs that do not exceed six (6) square feet in size. Subd. 10 Signs in the Clear Vision Area. Subd. 11 Signs Imitating Traffic Control Signs. Signs which are designed to resemble official traffic signs except signs which are used to control traffic on private property; Subd. 11 Any sign, sign type, sign lighting, or sign technology not specifically listed as permitted in this Chapter shall be prohibited. Section 1240 - General Sign Regulations 1240.01 Regulation by Sign District. For the purpose of regulating signs, the following nine sign districts are adopted: District Description I All residential properties zoned R-1 or R-2. 2 All non-residential uses in the R-1 through R-4 zoning districts. 3 All residential properties zoned R-3 and R-4. 4 All properties fronting on County Road E east of Highway 51 except for those properties with frontage on Lexington Avenue. 5 All properties fronting on Lexington Avenue South of Interstate 694. 6 All properties zoned for commercial or industrial use fronting on Lexington Avenue north of Interstate 694, properties along Highway 96, and properties located in the B-1 zoning district. 7 All properties in the I -Flex, Gateway Business, or other commercial or industrial district without frontage on a roadway designated above. 8 All properties zoned Neighborhood Business. 9 The parts of the TCAAP area not fronting on Highway 96. 1240.02 Permitted Sign Type, Area, Height, and Illumination by Sign District. All signs shall conform to the applicable standards in Table One: Sign Standards by Sign District. The following provisions shall also apply: Subd. I Wall Sign. Wall signs shall not extend more than eighteen (18) inches from the wall they are attached to. Subd. 2 Freestanding Pole or Monument Signs. A. No more than one freestanding sign shall be permitted on any site except in cases where properties front more than one public street. For properties that front more than one public street, an additional freestanding sign may be permitted for each street front provided that each additional freestanding sign does not exceed half the size of the maximum sign area allowed for a freestanding sign in the underlying sign district. B. The sign area of a freestanding sign shall only be calculated using one side of the sign. If the two sides are different sizes, the larger side shall be used for determining sign area. C. Freestanding signs in Sign Districts 4 and 5 shall be monument type ground signs with the copy resting on and supported by a solid base of brick or rock -faced block in a color similar to or complimentary to the main structure on the site. The material of the base must extend at least one-half way up the sides of the sign face. D. Freestanding signs shall be located at least five (5) feet from any property line and shall not project over the property line. However, if the bottom edge of the sign copy is not located at least ten (10) feet above the ground with supports that do not encroach on the clear vision area of approaching traffic, the sign shall be located to preserve the clear vision area. E. The total area of a freestanding sign shall not exceed 1.5 times the permitted sign copy area of a freestanding sign. The total sign area includes all sign copy, graphics, decorative features, borders, and structural supports except for the poles. Subd. 3 Service Area Canopy. Each edge of a service area canopy facing a street is permitted twenty-five (25) square feet of sign area in addition to all other sign area permitted on the site. Such signage may be illuminated externally, internally, or backlit, but no other part of the face of the canopy shall be illuminated. Subd. 4 Awnings and Canopies. No part of an awning or sun canopy shall be less than eight (8) feet or greater than twelve (12) feet above grade. Any sign area on the awning, if illuminated, will be deducted from the permitted wall sign area. The fabric or material used for the awning or canopy must be opaque and no internal illumination is permitted. Table 1240.02 - Sign Standards by Sign District available in PDF, click HERE Table 1 1240.02 -Table 1: Sign Standards by Sign District Sir Type DistriotI R.esidermial R1JR2 District2 Han- Residential Uses R1 ai4 1 Distdct3 Residential R3JR4 I District4 CauMy E Frontage Districts Lexington S of 69+1 Drslic16 Lexington H of 69 96861 Districtl I FLEX R Gateway, Honfronfage Commercial I District8 Heighbarhaad business Ostrict7 TCARP witfroult trortage on Highway% ALL Total sign copy area 8 sf 20 sf 20 sf 50 sf 88 sf 66 sF 45 Sf 30 sf 309 Max Heighnone n— none n— narre 1dR 14 It Lighting Ja) I Not permitted external Hot permitted FAB EPB Ell Ell Not pe fitted Not Permitted FREESTANDING Type tb) MAO I MIPIO I MIPfO LUO MIO M1PI0 MR;G Mf PRI Hot Permitted otal sign copy area 6 sf da sf 32 sF 58 sF 1D0 sF 45 0 25sf 60 sf Not Permitted Max Height Bsf Eft Bsf 18R 16R 12ft 8R aR Hot Permitted Lighting Not permitted EA E I EAB EPB EPR E EA Hot Permitted GRAPHIC otal sign area Net Permitted 25%I Fwall Not Permitted 25%o -f wall 25%of wall Hot permitted Not permitted Not permitted Hot Permitted Max Height Not Permitted none Not permitted none none Hot permitted Not permitted Not permhted Hot permitted Lighting Hot Permitted external Not Permitted external external Hot permitted Notpermitted Nat pernhted Hot permitted WINDOW Maximum coreage area jN---jN�t--.-jN- permitted area, not m exceed SK of building area, no -t [o- exceed 5°/r of building area, not to -exceed 5%of building area, not to ez w 5%oF building area, not to exp 5% of building 35% of window area, not to exceed 5%orbuilding facade 1XILIARY Max sign Dopy area per 2 S 4 ASf 2 S BSt 6sf Bsf 6sf 6 S Sign Wall Height Not permitted 4R 4H aft BH 6N 8R 6R 6ft Freestanding Height 2R 4ft 4H aft BH 6N 8R 6R 6ft aj E = external, I = internal, 6 = bath@ M = monurtxm. P = p le, O = temporary off-aremise sign (see 1250.03) cj Single pole suppoa omt7'. Subd. 5 Adult Use Signs. In addition to this Chapter, all adult use oriented signs shall comply with the sign requirements in the Adult Use Ordinance. Where any provisions of this Chapter conflict with the Adult Use Ordinance, the provision that is more stringent shall be applied. 1240.03 Manual Changeable Message Sign. No more than thirty-five (35) percent of the actual sign area of a permitted sign in a non- residential sign district shall be capable of displaying manually changing messages. The remainder of the sign area shall not have the capability to change messages even if not used. Manual changing message signs shall not include dynamic displays. 1240.04 Menu Board Signs All Menu Board Signs for fast food restaurant uses. Drive-through menu board sign are allowed for fast food restaurant uses provided the requirements in this section are met. Subd. 1. Location: All drive-through menu board signs shall be single sided and located adjacent to the drive-through lane and shall not be located in any required setback. Signs may be affixed to the building_ Subd. 2. Height: A drive-through menu board sign shall not exceed ei hg t (8) feet above grade in height. Subd. 3. Size: A drive-through menu board sign shall not exceed forty (40) square feet. Subd. 4. Number: Up to two drive-through menu board signs are permitted per drive-through lane. The total surface area of the two signs shall not exceed forty (40) square feet. Subd. 5. A Drive-through menu board signs shall comply with the following standarck- A. The images, colors, and text may not change more than five (5) times per day; B. All images, colors, and text shall be static with no flashing, scrolling, or animation; and C. At any time the business or drive-through is closed to the public, any Drive- through menu board sign shall be turned off until the business or drive-through is open to the public. D. Signs with speakers or intercoms shall be designed and located in a manner to direct noise away from adjoining properties. Speaker noise shall not be audible to adjacent residential properties. E. The sign(s) shall not be located as to impair the vision of the driver of a vehicle traveling either into, out of, or through the drive-through lane. Section 1250 - Special Provisions 1250.01 Allocation of Permanent Signs on Multi -Tenant Developments and Sites. In multi -tenant buildings or sites, the permitted sign area and sign types, except for freestanding signs, may be installed by each individual business establishment that has exclusive use of some portion of the street or otherwise primary level of the building and direct access to the outside. Tenants located on the street or otherwise primary level in a center with a common mall or atrium shall be considered to have direct access to the outside for the purpose of this section. The management and ownership of any business establishment proposing to install signage must be separate and distinct from the management and ownership of any other establishment in the same building or on the same building lot. Each establishment must be separated from all other establishments by demising walls [as per the International Building Code] having no openings or passages. Subd. 1 Multi -tenant Buildings and Properties Sign Allocation. Signage for establishments occupying a multi -tenant building or site but not located on the street or primary level of the building must be provided from the allocation of sign area and type to the occupants of the street or primary level of the building as determined by the property owner. Subd. 2 Freestanding Signs on Multi -tenant Buildings and Properties. For freestanding signs, a multi -tenant parcel shall be considered one parcel and freestanding signs shall be permitted in accordance with Section 1240.02 Table 1. In the case of multiple tenant sites, the permitted freestanding sign area shall be allocated by the property owner among its tenants. 1250.02 Temporary On -premise Signs. Except as provided for in 1250.03, all other temporary signs shall require an approved sign permit prior to placing the sign and shall conform to the following: Subd. 1 Temporary Sign Permit Length. Temporary signs, including portable signs, streamers, pennants, banners, balloons, inflatables or other similar object with a commercial message, may be displayed on three (3) occasions per calendar year with a maximum of ten (10) days for each occasion. The three (3) occasions may be used consecutively with one permit. Temporary sign permits are nontransferable to other properties or establishments on the same property. Subd. 2 Single occupant parcels. A. No more than one permitted temporary sign shall be permitted at any given time. The area of the temporary signage shall not exceed one half of the permitted sign area as allowed in Section 1240.02 Table 1 for a particular sign type in the underlying sign district; B. Freestanding temporary signs shall only be permitted in districts where freestanding signs are permitted as allowed in Section 1240.02 Table 1. If a conforming freestanding sign is already in place, the temporary freestanding sign shall be attached to or near to the existing freestanding sign; Subd. 3 Multi -tenant parcels. A. Each individual business establishment that has exclusive use of some portion of the street or otherwise primary level of the building and direct access to the outside qualifies for the temporary signs permitted in Section 1250.02 Subd 1. Sign permits shall not be transferrable to other business establishments. B. Temporary wall signage may be permitted for each individual business establishment that has exclusive use of some portion of the street or otherwise primary level of the building and direct access to the outside. The total temporary wall sign area for each tenant shall not exceed one half of the permitted permanent wall sign area as allowed in Section 1240.02 Table 1. Each business shall not have more than one wall or freestanding temporary sign at a time. C. One temporary freestanding sign may be permitted for each individual business establishment that has exclusive use of some portion of the street or otherwise primary level of the building and direct access to the outside. The total area of all temporary freestanding signage for the parcel shall not exceed one half of the permitted area of permanent freestanding signage for the parcel as allowed in Section 1240.02 Table 1. The total permitted temporary freestanding sign area shall be allocated by the property owner or their designee among its tenants. Subd. 4 Grand Openings. New businesses with grand openings are eligible for one additional temporary sign permit of any type permitted in the underlying sign district with an approved permit. The sign may be in place for up to thirty (30) days provided all other requirements in this section are met and the required permits are obtained. This eligibility shall expire six months after the business opens. Subd. 5 Lease or Vacant Space. Buildings or parcels with space for sale or lease may obtain a temporary sign permit for one temporary wall or monument sign that does not expire until seven (7) days after the building or parcel is leased or sold. A wall sign shall not exceed twenty-five (25) square feet in size and shall be used in place of a permanent wall sign. A freestanding sign shall not exceed fifteen (15) square feet in size and shall be attached or immediately adjacent to an exiting freestanding sign. All other provisions in this section 1350.02 shall apply. Subd. 6 Temporary Sign Height. A temporary sign shall not exceed the height limits listed in Section 1240.02 Table 1 for a permanent sign of a particular sign type in a given district, including inflatable signs and balloons. Subd. 7 Sign Installation. Temporary signs shall be secured and well -constructed so as not to create a hazard to pedestrians or vehicles. Subd. 8 Illumination. A temporary sign shall not be illuminated. Subd. 9 Location. The permitted location of all temporary signs are subject to change as determined by the City Administrator of their designee in order to protect the public health, safety, welfare, and aesthetics. Subd. 10 Mounds View, Bethel University, and Northwestern College Banner Signs. Temporary banner signs for athletic fields at Mounds View High School, Bethel University, and Northwestern College shall be exempt from the provisions of this section and shall comply with the applicable provisions of Chapter 1250.04. 1250.03 Temporary Off -premise Signs. Subd. 1 Sign Number Limit. Each residential property is allowed up to five (5) freestanding, temporary, off -premise signs in the City right-of-way or on private property provided that the signs: (revised 5113113) A. Are four (4) square feet or less in size, less than four (4) feet high; and at least five (5) feet from the edge of the road; B. Are not illuminated; C. Are within one mile of the property for which the signs are advertising (this provision does not preempt the sign regulations for neighboring communities); D. Displayed no more than three consecutive days in any seven day period. Subd. 2 Permission. The sign owner shall obtain permission from the property owner on which the sign is placed. Failure to obtain permission may result in removal of the sign. If the sign is placed in City right-of-way, the sign owner shall obtain permission from the property owner that shares a property line with the adjoining right-of-way where the sign is located. Failure to obtain permission may result in removal of the sign. Subd. 3 Disclaimer. The City of Arden Hills shall not be responsible for damage to any signs placed in the right-of-way. Subd. 4 Right-of-way Regulatory Authority. Off -premise signs placed in Ramsey County or State of Minnesota right-of-way shall be subject to Ramsey County and State of Minnesota regulations. Failure to obtain permission from the appropriate agency may result in removal of the sign. 1250.04 Temporary Banner Signs for Athletic Fields at Mounds View High School, Bethel University, and Northwestern College. Athletic fields at Mounds View High School, Bethel University, and Northwestern College may be permitted to have temporary banner signs attached to the fences of their athletic fields provided that such signage faces the field of play so that the impact of the signage is directed only to those utilizing the field or watching the sporting event, and not surrounding property owners. In addition, to the greatest extent possible such signage shall not obstruct sightlines to the athletic field for those watching the sporting event from the bleachers or other designated viewing areas. The content of temporary banner signage shall comply with the sponsorship sign regulations as established by Mounds View High School, Bethel University, or Northwestern College for their respective athletic fields. The City Administrator or Administrator's designee shall determine if the signage is visible from a public roadway or from property outside of Mounds View High School, Bethel University, and Northwestern College. If found to be visible, the signs shall comply with the following size limitations and shall follow the sign permit process as described below: Subd. 1 Individual Sign Area. Temporary banner signs shall not exceed fifty (50) square feet each. Subd. 2 Total Signage Area. The temporary banner sign shall not exceed a massing of over nine hundred and sixty (960) square feet in one area or a total of two thousand (2000) square feet. Subd. 3 Time Limit. Temporary banner sign shall not be displayed for more than ninety (90) consecutive days or more than one hundred and eighty (180) days during the calendar year. Subd. 4 Permit Requirements. Sign permits shall not be required for individual banner signs but shall be required where a new group massing of signage is requested. Subd. 5 Compliance. The applicant shall demonstrate compliance with the provisions of this section (including but not limited to: the dimensions of individual banner signs, the dimensions of that group of banner signs, and the total square feet of temporary banner signs). 1250.05 Permanent Scoreboard Signs for Athletic Fields at Mounds View High School, Bethel University, and Northwestern College. Athletic fields at Mounds View High School, Bethel University, and Northwestern College may be permitted to have permanent scoreboard signage at their athletic fields that is clearly secondary to the overall appearance of the scoreboard. Such signage shall face the field of play so that the impact of the signage is directed only to those utilizing the field or watching the sporting event, and not surrounding property owners. The content of scoreboard signage shall comply with the sponsorship sign regulations as established by Mounds View High School, Bethel University, and Northwestern College, for their respective athletic fields. The City Administrator or the Administrator's designee shall determine if the signage is visible from a public roadway or from property outside of Mounds View High School, Bethel University, and Northwestern College. If found to be visible, the signs shall comply with the following size limitations and shall follow the sign permit process as described below: Subd. 1 Sign Area. Scoreboard signage shall not exceed thirty percent (30%) of the total scoreboard area, nor shall any one scoreboard sign exceed fifteen percent (15%) of the total scoreboard area. Subd. 2 Sign Permit Required. Since the scoreboard signs are permanent in nature, the applicant shall be required to obtain sign permit approval prior to the installation of any new scoreboard sponsorship signs; at such time the applicant shall demonstrate compliance with the provisions of this section. 1250.06 Permanent Signs for Athletic Fields at Mounds View High School, Bethel University, and Northwestern College. Athletic fields at Mounds View High School, Bethel University, and Northwestern College may be permitted to have permanent signage at their respective athletic fields. Such signage shall be permanent in nature and shall not be lit by a direct lighting source. Signs may be an entrance gate style sign, signage affixed directly to a press box/grandstand, or signage included on the scoreboard. Such signage shall be constructed of durable materials (finished metal, finished wood, plastic). The City Administrator or Administrator's designee shall determine if the signage is visible from a public roadway or from property outside of Mounds View High School, Bethel University, and Northwestern College. If found to be visible, the signs shall comply with the following size limitations and shall follow the sign permit process as described below: Subd. 1 Sign Area. The signage area of entrance gate signs shall not exceed thirty (30) square feet, the signage area of press box/grandstand signage shall not exceed eighty (80) square feet, and scoreboard field naming signage shall not exceed forty (40) percent of the total scoreboard area. Subd. 2 Total Sign Area. The cumulative total of permanent signage shall not exceed two hundred (200) square feet. Subd. 3 Sign Permit Required. Since the signage would be permanent in nature, the applicant shall be required to obtain a sign permit approval prior to the installation of any new signage; at such time the applicant shall demonstrate compliance with the provisions of this section. Section 1260 - Sign Standard Adjustments 1260.01 Sign Standard Adjustments. Adjustments to the requirements and standards for the height, number, type, lighting, area, and/or location of a sign or signs established by this Chapter may be approved with a Site Plan Review or a Planned Unit Development process as described for in Section 1320 and 1355 of the Zoning Code. This provision shall not be used to permit dynamic display signage. In order to approve any sign standard adjustment, the following criteria of Subd. 1 or Subd. 2 shall be satisfied, and the necessary criteria of Subd. 3 shall be satisfied: Subd. 1 There are site conditions which require a sign adjustment to allow the sign to be reasonably visible from a street immediately adjacent to the site; Subd. 2 The sign adjustment will allow a sign of exceptional design or a style that will enhance the area or that is more consistent with the architecture and design of the site; Subd. 3 The sign adjustment will not result in a sign that is inconsistent with the purpose of the zoning district in which the property is located or the current land use. Section 1270 - Maintenance Repair 1270.01 Maintenance and Repair. All signs shall be kept in good repair and free from peeling paint, rust, damaged or rotted supports, framework or other material, broken or missing faces or missing letters. Any structure from which a sign has been moved or removed shall be repaired with materials and/or painted or stained to match the existing background. Subd. 1 Sign Permit Not Required. Activities considered normal maintenance and repair and not requiring a sign or building permit shall include activities such as replacing or repairing lamps, ballasts, transformers, trim, sign fasteners, nuts, or washers; painting the pole of freestanding signs; and painting the cabinet of freestanding signs or building signs. Subd. 2 Sign Permit Required. For any sign that required a permit, the following activities shall not be considered normal maintenance and repair a permit shall be required: A. Re -facing a sign, except for the text on a manual changeable message sign. B. Removing the sign for the repair of the cabinet or any part thereof. C. Changes made to a sign's size or illumination, including, but not limited to, height, width, weight, area, adding or removing illumination D Changes in poles, structural supports, bases or shrouds, footings or anchor bolts, moving the sign to a new location, or replacement of the interior or exterior cabinet frame, except the sign face. Subd. 3 Building Permit. A building permit may be required for any signs involving the construction of or changes to a sign structure and/or electrical connections as determined by the Building Official. Section 1280 - Non -Conforming Signs 1280.01 Non -conforming Signs. It is the intent of this Chapter that non -conforming signs shall not be enlarged or expanded, nor be used as grounds for adding other signs or uses prohibited elsewhere in the same district. It is further the intent of this Chapter to permit legal non -conforming signs to remain provided that such signs are safe, maintained so as not to be unsightly, and have not been abandoned or removed subject to the following provisions: Subd. 1 Non -conforming Sign Continuance. A legal non -conforming sign may be continued through repair, replacement, restoration, maintenance, or improvement but shall not be expanded or moved to a new location. Subd. 2 Non -conforming Sign Discontinuance. If the use of the non -conforming sign or sign structure is discontinued for a period of one (1) year, the sign or sign structure shall not be reconstructed or used except in conformity with the provisions of this Chapter. Subd. 3 Non -conforming Sign Damaged or Destroyed. Should such non -conforming sign or sign structure be damaged or destroyed by any means to an extent greater than fifty (50) percent of its market value or structure and all required permits for its reconstruction have not been applied for within one -hundred eighty (180) days of when the sign or sign structure was damaged, it shall not be reconstructed or used except in conformity with the provisions of this Chapter. Subd. 4 Sign Regulation Conformance. Should such sign or sign structure be permanently moved for any reason for any distance, it shall thereafter conform to the regulations for the sign district in which it is located after it is moved. Subd. 5 Loss of Non -conforming Land Use. An existing sign devoted to a use not permitted by the Section 1320, Zoning Ordinance, in the zoning district in which it is located shall not be enlarged, expanded or moved except in changing the sign to a sign permitted in the sign district in which it is located. Subd. 6 Loss of Non -conforming Status. When a building or use loses its nonconforming status, all signs devoted to the structure or use shall be removed and all signs painted directly on the structure shall be repainted in a neutral color or a color which will harmonize with the structure. Disclaimer: This Code of Ordinances and/or any other documents that appear on this site may not reflect the most current legislation adopted by the Municipality. American Legal Publishing Corporation provides these documents for informational purposes only. These documents should not be relied upon as the definitive authority for local legislation. Additionally, the formatting and pagination of the posted documents varies from the formatting and pagination of the official copy. The official printed copy of a Code of Ordinances should be consulted prior to any action being taken. For further information regarding the official version of any of this Code of Ordinances or other documents posted on this site, please contact the Municipality directly or contact American Legal Publishing toll-free at 800-445-5588. © 2019 American Legal Publishing Corporation techgWportCu»amleeal.com 1.800.445 Attachment B Chapter 12 - Sign Code Section 1200 - Purpose and Intent 1200.01 Recitals. This Chapter shall be known, cited and referred to as the Arden Hills Sign Code, except as referred to herein, where it shall be known as "this Chapter." 1200.02 Purpose and Findings. The purpose and findings of this Chapter are as follows: Subd. 1 Purpose. This Sign Code is intended to establish a comprehensive and balanced system of sign control that accommodates the need for a well-maintained, safe, and attractive community, and the need for effective communications, including business identification. It is the intent of these sign regulations, to promote the health, safety, general welfare, aesthetics, and image of the community by regulating signs that are intended to communicate to the public in all areas of the City. It is not the purpose or intent of this Chapter to regulate the message displayed on any sign. The purpose of this Chapter is to authorize: A. Permanent signs which establish a high standard of aesthetics and are appropriate for the planned character in each sign district as established in Section 1240.- B. 240;B. Signs which are compatible with their surroundings; C. Signs which are designed, constructed, installed and maintained in a manner that does not adversely impact public safety or create a hazard to motorists, pedestrians, or cyclists; D. Signs that are proportioned to the scale of, and are architecturally compatible with, principal structures; E. Permanent signs which give preference to the on -premise owner or occupant; F. Temporary commercial signs and advertising displays which provide an opportunity to advertise while restricting signs that create visual clutter and hazards at public right-of-way intersections; G. Minimize adverse effects on nearby property; and, H. Provide for fair and consistent enforcement of the sign regulations set forth herein under the authority of the City. Subd. 2 Findings. The City finds it is necessary for the promotion and preservation of the public health, safety, welfare, and aesthetics of the community to control the construction, location, size, and maintenance of signs. Further, the City finds: A. Permanent and temporary signs have a direct impact on and relationship to the image and aesthetic of the community; B. The manner of installation, location and maintenance of signs affects the public health, safety, welfare and aesthetics of the community; C. An opportunity for viable identification of community businesses, residences, and institutions must be established; D. The safety of motorists, cyclists, pedestrians and other users of public streets and property is affected by the number, size, location and appearance of signs that create a hazard for drivers, particularly from dynamic display signs; E. Installation of signs suspended from, projecting over, or placed on the tops of buildings, walks or other structures may constitute a hazard during periods of high winds and an obstacle to effective fire -fighting and other emergency service; F. Uncontrolled and unlimited signs and sign types, particularly dynamic display signs, adversely impact the image and aesthetic attractiveness of the community and thereby undermine economic value and growth; G. Uncontrolled and unlimited signs, particularly temporary signs which are commonly located within or adjacent to public right-of-way or are located at driveway/street intersections, result in roadside clutter and obstruction of views of oncoming traffic. This creates a hazard to drivers and pedestrians and also adversely impacts a logical flow of information; H. Commercial signs are generally incompatible with residential uses and should be strictly limited in residential zoning districts; and I. The right to express noncommercial opinions in any zoning district must be protected, subject to reasonable restrictions on size, height, location and number. 1200.03 Scope of Regulations. The sign regulations set forth in this Chapter shall apply to all structures and all land uses. This Chapter describes the signage standards for the nine sign districts that overlay the zoning districts of the City. Specific additional regulations are established for signs which are unique in purpose and not easily addressed by district regulations. No person, property owner, lessee shall place, erect, alter, modify, enhance or change in any way a sign that does not conform to the requirements of this Chapter and all other applicable regulations. 1200.04 Severability. If any section, subsection, sentence, clause, phase, or other part of this Chapter is for any reason held to be invalid, such invalidity shall not affect the validity or enforceability of the remaining portion of this Chapter. The City Council hereby declares that it would have adopted the Chapter in each section, subsection, sentence, or phase thereof, irrespective of the fact that any one or more sections, subj ections, sentences, clauses, or phrases are declared invalid. Section 1210 - Definitions 1210.01 Definitions. The following words, terms and phrases, when used in this section, shall have the meanings ascribed to them in this subsection, except where the context clearly indicated a different meaning: • Auxiliary sign. A sign that provides direction for internal circulation, parking or entry, restrictions on parking, security warnings, or other similar primarily noncommercial signs that are directed at people that are entering, exiting, or on a particular property. Auxiliary signs do not include outdoor advertising signs. • Banner. Any temporary sign of lightweight fabric or similar material mounted to a pole or a building at one (1) or more edges. • Billboard. See "Outdoor advertising sign." • Canopy/awning sign. A message or logo on an awning or canopy which is constructed according to the requirements of the building code, is an integral part of the building, and is consistent with the architecture and design of the building. • Clear vision area. The clear vision area shall be an area within a triangle that is measured along the edge of the driving surface of the road starting at the intersection of two roads (public or private) and extending thirty (30) feet in each direction from the intersection and then a line connecting these two end points. • Changeable message sign. A message that is not permanently attached to the sign face but is not a dynamic display. The message is changed manually. • Commercial message sign. Any message which identifies a business or product or promotes the sale of any product or service. • Dynamic Display. Any characteristics of a sign that appear to have movement or that appear to change, caused by any method other than physically removing and replacing the sign or its components, whether the apparent movement or change is in the display, the sign structure itself, or any other component of the sign. This includes a display that incorporates a technology or method allowing the sign face to change the image without having to physically or mechanically replace the sign face or its components. This also includes, but is not limited to, any rotating, revolving, moving, flashing, blinking, projecting, or animated display and any display that incorporates rotating panels, LED lights manipulated through digital input, "digital ink," or any other method or technology that allows the sign face to present a series of images or displays. • Freestanding sign. A self-supporting sign usually held up by uprights placed in the ground or any other base that is anchored to the ground. • Grand opening. Commencement of operation of a new business. For purposes of the ordinance, a grand opening is considered to occur if there is a business name change or change in type of business or activity. • Graphic sign. A sculpture attached to or sign painted directly on a wall that is primarily symbolic or representational in nature and not alpha or numeric in content or copy. • Illuminated sign. Any sign, which has characters, letters, figures, designs or outlines which is illuminated by an artificial light source. • Incidental sign. Any sign that is generally not understandable or readable from property other than where the sign is located, such as from adjacent property or a public street, as determined by the City Administrator of their designee. • Lighting, backlit. An illuminated sign where the light source which illuminates the wall behind individual sign letters is hidden from view. The sign letters are opaque and appear as a silhouette against the lighted surface. • Lighting, external. The sign is illuminated by means of external light fixtures directed at the sign. • Lighting, internal. An illuminated sign having the source of illumination located inside a translucent panel and is not directly visible. • Menu Board Sign. A freestanding exterior sign adjacent to the drive-through lane at a drive-through facility that identifies items for sale at the facility and their associated prices for customers. The menu board must comply with § 1240.02 of this chapter. • Monument sign. A freestanding sign with its sign face mounted on the ground or mounted on a base at least as wide as the sign and is less than sixteen (16) feet in height. • On -premise sign. A sign whose message is related to the property or the activity and use occurring on the property on which the sign is located. On -premise signs include multi -tenant identification signs that may advertise tenants on different property provided such tenants are within the same approved PUD and parking is shared between properties. • Outdoor advertising sign. Any sign that is located outdoors and that advertises a product, business, service, event, or any other matter that is not available, or does not take place, on the same premises as the sign. Outdoor advertising signs are commonly called billboards. An outdoor advertising sign does not include a sign that is not readily understandable or readable from property other than where the sign is located, such as from adjacent property or a public street, as determined by the City Administrator or their designee. • Permanent sign. Any sign that is not temporary. • Pole sign. A freestanding sign that is elevated off the ground by one or more poles. • Portable sign. A temporary sign with or without copy and graphic that is designed or intended to be moved or transported but not including banner signs. Examples of portable signs include, but are not limited to: A -frame or T -frame signs, sandwich signs; signs designed to be transported by trailer or on wheels; and signs mounted on a vehicle for advertising purposes, except signs identifying a business when the vehicle is being used in the normal day-to-day operation of that business. A sign may be a portable sign even if it has wheels removed, was designed without wheels, or is attached to the ground, a structure, or other sign. • Projecting sign. A sign, other than a wall sign, that is attached to and projects more than eighteen (18) inches from the building fagade. • Public sign. A traffic control sign in Minnesota State Statutes; any identification sign installed in a public park by a public authority; and any other identification, regulatory, or warning sign approved by the City Council for installation on public land. • Re -facing. The process of replacing the sign copy, message, logo, or graphic on a sign without altering or moving the structure to which the sign face is attached. • Roof sign. A sign that is mounted on the roof of a building or on a parapet wall that is above the roof line. • Rotating sign. A sign or a portion of a sign which moves in a rotating oscillating or similar manner other than changing signs. • Service area canopy. Open air roof -like structure that projects from the wall of a building or is freestanding and is for the purpose of shielding equipment and/or people from the elements; is often found covering service or gasoline station islands. • Sign. Any written message, pictorial presentation, number, illustration, decoration, banner or other device that is used to announce, direct attention to, identify, advertise or otherwise make anything known. For purpose of maintenance or removal, the term "sign" shall also include frames and support structures. • Sign area. The area in square feet of smallest rectangle, circle, or triangle that contains the sign copy. • Sign height. The distance measured perpendicular from the highest point of the sign structure to the average elevation of the street used for access to the property. • Temporary sign. A sign designed to be displayed for a limited period of time that is not permanently affixed to the land or to a structure. • Wall sign. A sign attached to or erected against an exterior wall surface of a building or structure. • Window sign. A sign mounted inside of a building within the window area that is applied or fastened to the window in a manner that is intended to be viewed from outside the building. Section 1220 - Permit and Review Process 1220.01 Permit Required. Except for those signs listed in Section 1230.01, no sign shall be erected, altered, reconstructed, maintained, moved, or enhanced in the City without obtaining a sign permit from the City. The content of the message or speech displayed on the sign shall not be considered when approving or denying a sign permit; however, the content must be submitted to evaluate the sign copy area and to restrict permanent off -premise signs. A separate sign application shall be required for each sign. 1220.02 Application Process. An application for a sign permit shall be on the City's official sign application. Unless waived by the City Administrator or their designee, each application shall contain the following information or it shall be considered incomplete: Subd. 1 Name, signature, address, and phone number of the property owner (required). Subd. 2 Name, signature, address, and phone number of the applicant (if different than the property owner). Subd. 3 Parcel ID of the property. Subd. 4 A complete set of plans drawn to scale showing the necessary elevations, setbacks, size, and details to fully and clearly represent the construction and place of the signs(s). Subd. 5 Type of sign (wall, monument, pole, etc.). Subd. 6 Certification by the applicant(s) indicating the application complies with all requirements of this Chapter. Subd. 7 A separate building permit may also be required from the Building Official for signs involving new or modified sign structures. Subd. 8 If the applicant is not the property owner, the applicant shall obtain written permission from the property owner and provide a copy to the City prior to approval of the permit. 1220.03 Review Process. The City Administrator or their designee shall approve or deny the sign permit application in an expedited manner, no more that thirty (30) days from the receipt of the completed application, including applicable fees. All permits not reviewed within thirty (30) days shall be deemed approved. Applicants shall be notified in writing if the application is denied, including the reasons for denial. 1220.04 Appeals Process. Appeals shall be made to the Planning Commission in writing within fifteen (15) days of the confirmed delivery of the denial letter for the sign permit application. The Planning Commission shall hold a hearing as soon as practicable but not more than forty-five (45) days after confirmed receipt of the appeal to review the appeal and make a recommendation to the City Council. The City Council shall review the Planning Commission's recommendation as soon as practicable but not more than forty-five (45) days after the Planning Commission's recommendation. 1220.05 Fees. Sign permit fees and the impoundment fee shall be set by the City Council by ordinance on an annual basis. 1220.06 Inspection & Enforcement. Subd. 1 Inspection Authority. All signs shall be subject to inspection by the City Administrator or their designee, who is hereby authorized to enter upon any property of premise to ascertain whether the provisions of this Chapter are being obeyed. Such entrance shall be made during business hours unless an emergency exists. Subd. 2 Signs in Disrepair. The City Administrator or their designee may order the removal of any sign that is not maintained in accordance with the maintenance provisions of this ordinance. Upon failure to comply with such notice within the time specified in such order, the City Council may declare the sign to be a public nuisance, impound it, and assess the cost of removal to the sign owner or the sign owner's agent. Subd. 3 Impoundment of Signs on Public Property or Within Public Right-of-way. The City Administrator or their designee may, at any time and without notice, impound signs that have been installed on public property, within a public right -of way, or within a public easement that are in violation of this Chapter. The sign owner or their agent may retrieve an impounded sign subject to the following rules: A. Payment of an impoundment release fee. Any subsequent impoundment(s), within one calendar year, for a particular property or sign owner will require payment of double the initial impoundment release fee. B. Any impounded sign may be retrieved from the impound area within three (3) business days of the impoundment or the City Administrator or their designee may dispose of it. The impound area can be located by contacting City Hall. Any cost incurred by the City for disposal of an impounded sign may be assessed to the sign owner or the sign owner's agent. C. The City shall have no obligation to notify a property owner that it has impounded a sign. D. The City shall not be held liable for any damage to an impounded sign. Section 1230 - Exempt and Prohibited Signs 1230.01 Exemptions. All signs shall require an approved sign permit prior to placement except for the signs specifically noted in this section. Exempted signs shall not reduce the permitted signage for a property. These exemptions shall not relieve the owner of the sign from the responsibility of its maintenance and its compliance with the provisions of this Chapter or any other law or ordinance regulating the same. Subd. 1 Government Signs. All governmental signs, including but not limited to traffic control and other regulatory purpose signs, street signs, identification signs, informational signs, danger signs and railroad crossing signs. Subd. 2 Non-commercial Signs in an Election Year. Signs of any size containing non- commercial speech may be posted from August 1 in any general or City election year until ten (10) days following the general election and thirteen (13) weeks prior to any special election until ten (10) days following the special election provided that the signs are in compliance with Minnesota Statutes. These non-commercial signs shall be placed in accordance with Section 1250.03 Subd 2, 3, and 4. Subd. 3 Address Signs. Address identification not exceeding four (4) square feet in area for each structure or portion of a structure with an assigned address. Street identification numbers are required in all sign districts and should be clearly visible from the street. Subd. 4 Exempt Residential Signs. Properties in Sign Districts 1 and 3 shall be allowed up to eight (8) square feet of signage provided that a single sign is no larger than six (6) square feet, the signs are not illuminated, and freestanding signs are at least five (5) feet from any property line. Subd. 5 Temporary Off -premise Signs. Temporary off -premise signs as designated in Section 1250.03; Subd. 6 Portable Signs. Portable A -frame, T -frame, sandwich, or other similar signs that do not exceed six (6) square feet in size, are not illuminated, are located within fifteen (15) feet of the primary entrance to a building, and are displayed only during the hours of business operation. No more than two of these signs shall be in place at any given time. Subd. 7 Incidental Signs. Incidental signs or signs within a building provided that the sign is not readily visible from the public right-of-way, adjacent properties, and are not illuminated; and, Subd. 8 Window Signs. Window signs that are inside of a building shall not require a permit but shall be in accordance with Section 1240.02 Table 1. Subd. 9 Non-commercial Signs. Any sign display or device allowed under this section may contain, in lieu of other copy, any otherwise lawful noncommercial message that does not direct attention to a business operated for profit, or to a commodity service for sale, and that complies with the size, height and lighting requirements of this Chapter. 1230.02 Prohibited Signs. The following signs shall be prohibited in all sign districts: Subd. 1 Signs with Moving, Swinging, Revolving, or Rotating parts. Subd. 2 Dynamic Display Signs. Dynamic display signs shall be prohibited, except as provided in section 1240.04 of this code section. Subd. 3 Roof Signs. Subd. 4 Projecting signs. Subd. 5 Noncompliant Signs. Any sign not constructed, wired, assembled, attached or supported in conformance with applicable building or other codes and regulations; Subd. 6 Signs in the Right-of-way. Signs in the public right-of-way except as provided for in Section 1250.03, by Minnesota Statutes, or allowed by the agency regulating the right-of-way; Subd. 7 Signs attached to public utility poles, trees, street signs, stoplights, or fences; Subd. 8 Permanent outdoor advertising sign, including billboards; Subd. 9 Portable Signs. Portable signs shall be prohibited, except for portable A -frame, T - frame, sandwich, or other similar signs that do not exceed six (6) square feet in size. Subd. 10 Signs in the Clear Vision Area. Subd. 11 Signs Imitating Traffic Control Signs. Signs which are designed to resemble official traffic signs except signs which are used to control traffic on private property; Subd. 11 Any sign, sign type, sign lighting, or sign technology not specifically listed as permitted in this Chapter shall be prohibited. Section 1240 - General Sign Regulations 1240.01 Regulation by Sign District. For the purpose of regulating signs, the following nine sign districts are adopted: District Description I All residential properties zoned R-1 or R-2. 2 All non-residential uses in the R-1 through R-4 zoning districts. 3 All residential properties zoned R-3 and R-4. 4 All properties fronting on County Road E east of Highway 51 except for those properties with frontage on Lexington Avenue. 5 All properties fronting on Lexington Avenue South of Interstate 694. 6 All properties zoned for commercial or industrial use fronting on Lexington Avenue north of Interstate 694, properties along Highway 96, and properties located in the B-1 zoning district. 7 All properties in the I -Flex, Gateway Business, or other commercial or industrial district without frontage on a roadway designated above. 8 All properties zoned Neighborhood Business. 9 The parts of the TCAAP area not fronting on Highway 96. 1240.02 Permitted Sign Type, Area, Height, and Illumination by Sign District. All signs shall conform to the applicable standards in Table One: Sign Standards by Sign District. The following provisions shall also apply: Subd. I Wall Sign. Wall signs shall not extend more than eighteen (18) inches from the wall they are attached to. Subd. 2 Freestanding Pole or Monument Signs. A. No more than one freestanding sign shall be permitted on any site except in cases where properties front more than one public street. For properties that front more than one public street, an additional freestanding sign may be permitted for each street front provided that each additional freestanding sign does not exceed half the size of the maximum sign area allowed for a freestanding sign in the underlying sign district. B. The sign area of a freestanding sign shall only be calculated using one side of the sign. If the two sides are different sizes, the larger side shall be used for determining sign area. C. Freestanding signs in Sign Districts 4 and 5 shall be monument type ground signs with the copy resting on and supported by a solid base of brick or rock -faced block in a color similar to or complimentary to the main structure on the site. The material of the base must extend at least one-half way up the sides of the sign face. D. Freestanding signs shall be located at least five (5) feet from any property line and shall not project over the property line. However, if the bottom edge of the sign copy is not located at least ten (10) feet above the ground with supports that do not encroach on the clear vision area of approaching traffic, the sign shall be located to preserve the clear vision area. E. The total area of a freestanding sign shall not exceed 1.5 times the permitted sign copy area of a freestanding sign. The total sign area includes all sign copy, graphics, decorative features, borders, and structural supports except for the poles. Subd. 3 Service Area Canopy. Each edge of a service area canopy facing a street is permitted twenty-five (25) square feet of sign area in addition to all other sign area permitted on the site. Such signage may be illuminated externally, internally, or backlit, but no other part of the face of the canopy shall be illuminated. Subd. 4 Awnings and Canopies. No part of an awning or sun canopy shall be less than eight (8) feet or greater than twelve (12) feet above grade. Any sign area on the awning, if illuminated, will be deducted from the permitted wall sign area. The fabric or material used for the awning or canopy must be opaque and no internal illumination is permitted. Table 1240.02 - Sign Standards by Sign District available in PDF, click HERE Table 1 1240.02 -Table 1: Sign Standards by Sign District Sir Type DistriotI R.esidermial R1JR2 District2 Han- Residential Uses R1 ai4 1 Distdct3 Residential R3JR4 I District4 CauMy E Frontage Districts Lexington S of 69+1 Drslic16 Lexington H of 69 96861 Districtl I FLEX R Gateway, Honfronfage Commercial I District8 Heighbarhaad business Ostrict7 TCARP witfroult trortage on Highway% ALL Total sign copy area 8 sf 20 sf 20 sf 50 sf 88 sf 66 sF 45 Sf 30 sf 309 Max Heighnone n— none n— narre 1dR 14 It Lighting Ja) I Not permitted external Hot permitted FAB EPB Ell Ell Not pe fitted Not Permitted FREESTANDING Type tb) MAO I MIPIO I MIPfO LUO MIO M1PI0 MR;G Mf PRI Hot Permitted otal sign copy area 6 sf da sf 32 sF 58 sF 1D0 sF 45 0 25sf 60 sf Not Permitted Max Height Bsf Eft Bsf 18R 16R 12ft 8R aR Hot Permitted Lighting Not permitted EA E I EAB EPB EPR E EA Hot Permitted GRAPHIC otal sign area Net Permitted 25%I Fwall Not Permitted 25%o -f wall 25%of wall Hot permitted Not permitted Not permitted Hot Permitted Max Height Not Permitted none Not permitted none none Hot permitted Not permitted Not permhted Hot permitted Lighting Hot Permitted external Not Permitted external external Hot permitted Notpermitted Nat pernhted Hot permitted WINDOW Maximum coreage area jN---jN�t--.-jN- permitted area, not m exceed SK of building area, no -t [o- exceed 5°/r of building area, not to -exceed 5%of building area, not to ez w 5%oF building area, not to exp 5% of building 35% of window area, not to exceed 5%orbuilding facade 1XILIARY Max sign Dopy area per 2 S 4 ASf 2 S BSt 6sf Bsf 6sf 6 S Sign Wall Height Not permitted 4R 4H aft BH 6N 8R 6R 6ft Freestanding Height 2R 4ft 4H aft BH 6N 8R 6R 6ft aj E=external, I=internal, 6=1r 111 M = monurtxm. P = p le, O = temporary off-aremise sign (see 1250.03) cj Single pole suppoa omt7'. Subd. 5 Adult Use Signs. In addition to this Chapter, all adult use oriented signs shall comply with the sign requirements in the Adult Use Ordinance. Where any provisions of this Chapter conflict with the Adult Use Ordinance, the provision that is more stringent shall be applied. 1240.03 Manual Changeable Message Sign. No more than thirty-five (35) percent of the actual sign area of a permitted sign in a non- residential sign district shall be capable of displaying manually changing messages. The remainder of the sign area shall not have the capability to change messages even if not used. Manual changing message signs shall not include dynamic displays. 1240.04 Menu Board Signs All Menu Board Signs for fast food restaurant uses. Drive-through menu board sign are allowed for fast food restaurant uses provided the requirements in this section are met. Subd. 1. Location: All drive-through menu board signs shall be single sided and located adjacent to the drive-through lane and shall not be located in any required setback. Signs may be affixed to the building. Subd. 2. Height: A drive-through menu board sign shall not exceed eight (8) feet above grade in height. Subd. 3. Size: A drive-through menu board sign shall not exceed forty (40) square feet. Subd. 4. Number: Up to two drive-through menu board signs are permitted per drive-through lane. The total surface area of the two signs shall not exceed forty (40) square feet. Subd. 5. A Drive-through menu board signs shall comply with the following standards: A. The images, colors, and text may not change more than five (5) times per day; B. All images, colors, and text shall be static with no flashing, scrolling, or animation; and C. At any time the business or drive-through is closed to the public, any Drive- through menu board sign shall be turned off until the business or drive-through is open to the public. D. Signs with speakers or intercoms shall be designed and located in a manner to direct noise away from adjoining properties. Speaker noise shall not be audible to adjacent residential properties. E. The sign(s) shall not be located as to impair the vision of the driver of a vehicle traveling either into, out of, or through the drive-through lane. Section 1250 - Special Provisions 1250.01 Allocation of Permanent Signs on Multi -Tenant Developments and Sites. In multi -tenant buildings or sites, the permitted sign area and sign types, except for freestanding signs, may be installed by each individual business establishment that has exclusive use of some portion of the street or otherwise primary level of the building and direct access to the outside. Tenants located on the street or otherwise primary level in a center with a common mall or atrium shall be considered to have direct access to the outside for the purpose of this section. The management and ownership of any business establishment proposing to install signage must be separate and distinct from the management and ownership of any other establishment in the same building or on the same building lot. Each establishment must be separated from all other establishments by demising walls [as per the International Building Code] having no openings or passages. Subd. 1 Multi -tenant Buildings and Properties Sign Allocation. Signage for establishments occupying a multi -tenant building or site but not located on the street or primary level of the building must be provided from the allocation of sign area and type to the occupants of the street or primary level of the building as determined by the property owner. Subd. 2 Freestanding Signs on Multi -tenant Buildings and Properties. For freestanding signs, a multi -tenant parcel shall be considered one parcel and freestanding signs shall be permitted in accordance with Section 1240.02 Table 1. In the case of multiple tenant sites, the permitted freestanding sign area shall be allocated by the property owner among its tenants. 1250.02 Temporary On -premise Signs. Except as provided for in 1250.03, all other temporary signs shall require an approved sign permit prior to placing the sign and shall conform to the following: Subd. 1 Temporary Sign Permit Length. Temporary signs, including portable signs, streamers, pennants, banners, balloons, inflatables or other similar object with a commercial message, may be displayed on three (3) occasions per calendar year with a maximum of ten (10) days for each occasion. The three (3) occasions may be used consecutively with one permit. Temporary sign permits are nontransferable to other properties or establishments on the same property. Subd. 2 Single occupant parcels. A. No more than one permitted temporary sign shall be permitted at any given time. The area of the temporary signage shall not exceed one half of the permitted sign area as allowed in Section 1240.02 Table 1 for a particular sign type in the underlying sign district; B. Freestanding temporary signs shall only be permitted in districts where freestanding signs are permitted as allowed in Section 1240.02 Table 1. If a conforming freestanding sign is already in place, the temporary freestanding sign shall be attached to or near to the existing freestanding sign; Subd. 3 Multi -tenant parcels. A. Each individual business establishment that has exclusive use of some portion of the street or otherwise primary level of the building and direct access to the outside qualifies for the temporary signs permitted in Section 1250.02 Subd 1. Sign permits shall not be transferrable to other business establishments. B. Temporary wall signage may be permitted for each individual business establishment that has exclusive use of some portion of the street or otherwise primary level of the building and direct access to the outside. The total temporary wall sign area for each tenant shall not exceed one half of the permitted permanent wall sign area as allowed in Section 1240.02 Table 1. Each business shall not have more than one wall or freestanding temporary sign at a time. C. One temporary freestanding sign may be permitted for each individual business establishment that has exclusive use of some portion of the street or otherwise primary level of the building and direct access to the outside. The total area of all temporary freestanding signage for the parcel shall not exceed one half of the permitted area of permanent freestanding signage for the parcel as allowed in Section 1240.02 Table 1. The total permitted temporary freestanding sign area shall be allocated by the property owner or their designee among its tenants. Subd. 4 Grand Openings. New businesses with grand openings are eligible for one additional temporary sign permit of any type permitted in the underlying sign district with an approved permit. The sign may be in place for up to thirty (30) days provided all other requirements in this section are met and the required permits are obtained. This eligibility shall expire six months after the business opens. Subd. 5 Lease or Vacant Space. Buildings or parcels with space for sale or lease may obtain a temporary sign permit for one temporary wall or monument sign that does not expire until seven (7) days after the building or parcel is leased or sold. A wall sign shall not exceed twenty-five (25) square feet in size and shall be used in place of a permanent wall sign. A freestanding sign shall not exceed fifteen (15) square feet in size and shall be attached or immediately adjacent to an exiting freestanding sign. All other provisions in this section 1350.02 shall apply. Subd. 6 Temporary Sign Height. A temporary sign shall not exceed the height limits listed in Section 1240.02 Table 1 for a permanent sign of a particular sign type in a given district, including inflatable signs and balloons. Subd. 7 Sign Installation. Temporary signs shall be secured and well -constructed so as not to create a hazard to pedestrians or vehicles. Subd. 8 Illumination. A temporary sign shall not be illuminated. Subd. 9 Location. The permitted location of all temporary signs are subject to change as determined by the City Administrator of their designee in order to protect the public health, safety, welfare, and aesthetics. Subd. 10 Mounds View, Bethel University, and Northwestern College Banner Signs. Temporary banner signs for athletic fields at Mounds View High School, Bethel University, and Northwestern College shall be exempt from the provisions of this section and shall comply with the applicable provisions of Chapter 1250.04. 1250.03 Temporary Off -premise Signs. Subd. 1 Sign Number Limit. Each residential property is allowed up to five (5) freestanding, temporary, off -premise signs in the City right-of-way or on private property provided that the signs: (revised 5113113) A. Are four (4) square feet or less in size, less than four (4) feet high; and at least five (5) feet from the edge of the road; B. Are not illuminated; C. Are within one mile of the property for which the signs are advertising (this provision does not preempt the sign regulations for neighboring communities); D. Displayed no more than three consecutive days in any seven day period. Subd. 2 Permission. The sign owner shall obtain permission from the property owner on which the sign is placed. Failure to obtain permission may result in removal of the sign. If the sign is placed in City right-of-way, the sign owner shall obtain permission from the property owner that shares a property line with the adjoining right-of-way where the sign is located. Failure to obtain permission may result in removal of the sign. Subd. 3 Disclaimer. The City of Arden Hills shall not be responsible for damage to any signs placed in the right-of-way. Subd. 4 Right-of-way Regulatory Authority. Off -premise signs placed in Ramsey County or State of Minnesota right-of-way shall be subject to Ramsey County and State of Minnesota regulations. Failure to obtain permission from the appropriate agency may result in removal of the sign. 1250.04 Temporary Banner Signs for Athletic Fields at Mounds View High School, Bethel University, and Northwestern College. Athletic fields at Mounds View High School, Bethel University, and Northwestern College may be permitted to have temporary banner signs attached to the fences of their athletic fields provided that such signage faces the field of play so that the impact of the signage is directed only to those utilizing the field or watching the sporting event, and not surrounding property owners. In addition, to the greatest extent possible such signage shall not obstruct sightlines to the athletic field for those watching the sporting event from the bleachers or other designated viewing areas. The content of temporary banner signage shall comply with the sponsorship sign regulations as established by Mounds View High School, Bethel University, or Northwestern College for their respective athletic fields. The City Administrator or Administrator's designee shall determine if the signage is visible from a public roadway or from property outside of Mounds View High School, Bethel University, and Northwestern College. If found to be visible, the signs shall comply with the following size limitations and shall follow the sign permit process as described below: Subd. 1 Individual Sign Area. Temporary banner signs shall not exceed fifty (50) square feet each. Subd. 2 Total Signage Area. The temporary banner sign shall not exceed a massing of over nine hundred and sixty (960) square feet in one area or a total of two thousand (2000) square feet. Subd. 3 Time Limit. Temporary banner sign shall not be displayed for more than ninety (90) consecutive days or more than one hundred and eighty (180) days during the calendar year. Subd. 4 Permit Requirements. Sign permits shall not be required for individual banner signs but shall be required where a new group massing of signage is requested. Subd. 5 Compliance. The applicant shall demonstrate compliance with the provisions of this section (including but not limited to: the dimensions of individual banner signs, the dimensions of that group of banner signs, and the total square feet of temporary banner signs). 1250.05 Permanent Scoreboard Signs for Athletic Fields at Mounds View High School, Bethel University, and Northwestern College. Athletic fields at Mounds View High School, Bethel University, and Northwestern College may be permitted to have permanent scoreboard signage at their athletic fields that is clearly secondary to the overall appearance of the scoreboard. Such signage shall face the field of play so that the impact of the signage is directed only to those utilizing the field or watching the sporting event, and not surrounding property owners. The content of scoreboard signage shall comply with the sponsorship sign regulations as established by Mounds View High School, Bethel University, and Northwestern College, for their respective athletic fields. The City Administrator or the Administrator's designee shall determine if the signage is visible from a public roadway or from property outside of Mounds View High School, Bethel University, and Northwestern College. If found to be visible, the signs shall comply with the following size limitations and shall follow the sign permit process as described below: Subd. 1 Sign Area. Scoreboard signage shall not exceed thirty percent (30%) of the total scoreboard area, nor shall any one scoreboard sign exceed fifteen percent (15%) of the total scoreboard area. Subd. 2 Sign Permit Required. Since the scoreboard signs are permanent in nature, the applicant shall be required to obtain sign permit approval prior to the installation of any new scoreboard sponsorship signs; at such time the applicant shall demonstrate compliance with the provisions of this section. 1250.06 Permanent Signs for Athletic Fields at Mounds View High School, Bethel University, and Northwestern College. Athletic fields at Mounds View High School, Bethel University, and Northwestern College may be permitted to have permanent signage at their respective athletic fields. Such signage shall be permanent in nature and shall not be lit by a direct lighting source. Signs may be an entrance gate style sign, signage affixed directly to a press box/grandstand, or signage included on the scoreboard. Such signage shall be constructed of durable materials (finished metal, finished wood, plastic). The City Administrator or Administrator's designee shall determine if the signage is visible from a public roadway or from property outside of Mounds View High School, Bethel University, and Northwestern College. If found to be visible, the signs shall comply with the following size limitations and shall follow the sign permit process as described below: Subd. 1 Sign Area. The signage area of entrance gate signs shall not exceed thirty (30) square feet, the signage area of press box/grandstand signage shall not exceed eighty (80) square feet, and scoreboard field naming signage shall not exceed forty (40) percent of the total scoreboard area. Subd. 2 Total Sign Area. The cumulative total of permanent signage shall not exceed two hundred (200) square feet. Subd. 3 Sign Permit Required. Since the signage would be permanent in nature, the applicant shall be required to obtain a sign permit approval prior to the installation of any new signage; at such time the applicant shall demonstrate compliance with the provisions of this section. Section 1260 - Sign Standard Adjustments 1260.01 Sign Standard Adjustments. Adjustments to the requirements and standards for the height, number, type, lighting, area, and/or location of a sign or signs established by this Chapter may be approved with a Site Plan Review or a Planned Unit Development process as described for in Section 1320 and 1355 of the Zoning Code. This provision shall not be used to permit dynamic display signage. In order to approve any sign standard adjustment, the following criteria of Subd. 1 or Subd. 2 shall be satisfied, and the necessary criteria of Subd. 3 shall be satisfied: Subd. 1 There are site conditions which require a sign adjustment to allow the sign to be reasonably visible from a street immediately adjacent to the site; Subd. 2 The sign adjustment will allow a sign of exceptional design or a style that will enhance the area or that is more consistent with the architecture and design of the site; Subd. 3 The sign adjustment will not result in a sign that is inconsistent with the purpose of the zoning district in which the property is located or the current land use. Section 1270 - Maintenance Repair 1270.01 Maintenance and Repair. All signs shall be kept in good repair and free from peeling paint, rust, damaged or rotted supports, framework or other material, broken or missing faces or missing letters. Any structure from which a sign has been moved or removed shall be repaired with materials and/or painted or stained to match the existing background. Subd. 1 Sign Permit Not Required. Activities considered normal maintenance and repair and not requiring a sign or building permit shall include activities such as replacing or repairing lamps, ballasts, transformers, trim, sign fasteners, nuts, or washers; painting the pole of freestanding signs; and painting the cabinet of freestanding signs or building signs. Subd. 2 Sign Permit Required. For any sign that required a permit, the following activities shall not be considered normal maintenance and repair a permit shall be required: A. Re -facing a sign, except for the text on a manual changeable message sign. B. Removing the sign for the repair of the cabinet or any part thereof. C. Changes made to a sign's size or illumination, including, but not limited to, height, width, weight, area, adding or removing illumination D Changes in poles, structural supports, bases or shrouds, footings or anchor bolts, moving the sign to a new location, or replacement of the interior or exterior cabinet frame, except the sign face. Subd. 3 Building Permit. A building permit may be required for any signs involving the construction of or changes to a sign structure and/or electrical connections as determined by the Building Official. Section 1280 - Non -Conforming Signs 1280.01 Non -conforming Signs. It is the intent of this Chapter that non -conforming signs shall not be enlarged or expanded, nor be used as grounds for adding other signs or uses prohibited elsewhere in the same district. It is further the intent of this Chapter to permit legal non -conforming signs to remain provided that such signs are safe, maintained so as not to be unsightly, and have not been abandoned or removed subject to the following provisions: Subd. 1 Non -conforming Sign Continuance. A legal non -conforming sign may be continued through repair, replacement, restoration, maintenance, or improvement but shall not be expanded or moved to a new location. Subd. 2 Non -conforming Sign Discontinuance. If the use of the non -conforming sign or sign structure is discontinued for a period of one (1) year, the sign or sign structure shall not be reconstructed or used except in conformity with the provisions of this Chapter. Subd. 3 Non -conforming Sign Damaged or Destroyed. Should such non -conforming sign or sign structure be damaged or destroyed by any means to an extent greater than fifty (50) percent of its market value or structure and all required permits for its reconstruction have not been applied for within one -hundred eighty (180) days of when the sign or sign structure was damaged, it shall not be reconstructed or used except in conformity with the provisions of this Chapter. Subd. 4 Sign Regulation Conformance. Should such sign or sign structure be permanently moved for any reason for any distance, it shall thereafter conform to the regulations for the sign district in which it is located after it is moved. Subd. 5 Loss of Non -conforming Land Use. An existing sign devoted to a use not permitted by the Section 1320, Zoning Ordinance, in the zoning district in which it is located shall not be enlarged, expanded or moved except in changing the sign to a sign permitted in the sign district in which it is located. Subd. 6 Loss of Non -conforming Status. When a building or use loses its nonconforming status, all signs devoted to the structure or use shall be removed and all signs painted directly on the structure shall be repainted in a neutral color or a color which will harmonize with the structure. Disclaimer: This Code of Ordinances and/or any other documents that appear on this site may not reflect the most current legislation adopted by the Municipality. American Legal Publishing Corporation provides these documents for informational purposes only. These documents should not be relied upon as the definitive authority for local legislation. Additionally, the formatting and pagination of the posted documents varies from the formatting and pagination of the official copy. The official printed copy of a Code of Ordinances should be consulted prior to any action being taken. For further information regarding the official version of any of this Code of Ordinances or other documents posted on this site, please contact the Municipality directly or contact American Legal Publishing toll-free at 800-445-5588. © 2019 American Legal Publishing Corporation techgWportCu»amleeal.com 1.800.445 Attachment C CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA SUMMARY ORDINANCE NO. 2019-007 AN ORDINANCE AMENDING CHAPTER 12, SIGN CODE, SECTIONS 1210 (DEFINITIONS), 1230 (EXEMPT AND PROHIBITED SIGNS), AND 1240 (GENERAL SIGN REGULATIONS) OF THE ARDEN HILLS CITY CODE NOTICE IS HEREBY GIVEN that, on September 23, 2019, Ordinance No. 2019-007 was adopted by the City Council of the City of Arden Hills, Minnesota. NOTICE IS FURTHER GIVEN that, because of the lengthy nature of Ordinance No. 2019-007, the following summary of the ordinance has been prepared for publication. NOTICE IS FURTHER GIVEN that the ordinance adopted by the City Council amends Arden Hills City Code Chapter 12, Sign Code, Section 1210, Definitions, Section 1230, Exempt and Prohibited Signs, and Section 1240, General Sign Regulations. The amendments define drive thru restaurant Menu Board Signs, limit the number, location, height and size, allow and limit Dynamic Menu boards and speakers or intercoms used in conjunction with the menu boards. A printed copy of the whole ordinance is available for inspection by any person during the City's regular office hours at the office of the City Administrator/City Clerk or on the City's website. PASSED, ADOPTED and APPROVED FOR PUBLICATION by the City Council of the City of Arden Hills, Minnesota, this 23rd day of September 2019. CITY OF ARDEN HILLS a ATTEST: Julie Hanson, City Clerk David Grant, Mayor Published in the Shoreview -Arden Hills Bulletin October 2, 2019. 2048841 NEW BUSINESS —10D ,-ARZEN HILLS MEMORANDUM DATE: September 23, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director SUBJECT: Consider Approval of Preliminary Tax Levy Payable in 2020 and Setting Budget Public Hearing Date Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion to adopt Resolution 2019-029 setting the Preliminary Levy for Taxes Payable in 2020 and motion to adopt Resolution 2019-030 adopting Truth In Taxation Public Hearing Date for Proposed Taxes Payable in 2020. Background State law requires that cities certify their proposed property tax levies to the county auditor by September 30th. The proposed tax levy that is given preliminary approval may be lowered but cannot be increased. Therefore, it is important that the proposed tax levy provides adequate revenues to finance the 2020 Budget. The City Council needs to decide the maximum levy that it is willing to approve and then adopt the attached resolution. The final levy will be set in December 2019. A budget workshop was held with the Council on August 19, 2019. Information provided at that workshop is attached. Staff was not directed to make any changes to the proposed 2020 General Fund Budget at this time. There will be another budget workshop in either October or November, prior to the final levy and budget adoption meeting in December. Discussion Council requested information on budget to actual comparisons for the past few years which was provided in the Admin Update on August 23, 2019 and is included as an attachment to this memo. Below are tables showing the impact of various levels of a city levy increase to Arden Hills' homes assuming that a home's value is increasing by 7.4%, which is the median amount. Set levy at $4,056,570 (an increase of $118,150 or 3.0% over 2019) Set levy at $4,095,960 (an increase of $157,540 or 4.0% over 2019) Set levy at $4,135,340 (an increase of $196,920 or 5.0% over 2019) The 2019 City Tax Rate is 25.555%. The estimated 2020 City tax rate based on the most current information is calculated as follows for the different tax levy increases: 0.0% 23.823% 3.0% 24.604% 4.0% 24.864% 5.0% 25.125% 2019 tax rates for other cities in Ramsey County are as follows: 2019 Tax Rates 80 70 68.59 60 Budget Impact None. Attachments A. Resolution 2019-029, setting preliminary levy B. Resolution 2019-030, adopting TNT public hearing date C. Preliminary 2020 Property Tax Levy PowerPoint Presentation D. Agenda item from 08/19/19 workshop E. General Fund budget to actual comparison for 2017 and 2018 48.81 50.27 50 43.36 44.69 40.46 40 37.06 37.36 37.42 38.01 32.96 29.35 30 25.56 6.13 24.1 20.19 21.72 20 11.25 10 0 I r`Q ��e as aye z� °o ��e es` ``e ao� °a a�5 awe c�5 r�`' J`\eye° ac6 Q �a �e`4O oyeJ a ° (;e �a`h Pta Sao h�.° ��0 °Jo 01�r Budget Impact None. Attachments A. Resolution 2019-029, setting preliminary levy B. Resolution 2019-030, adopting TNT public hearing date C. Preliminary 2020 Property Tax Levy PowerPoint Presentation D. Agenda item from 08/19/19 workshop E. General Fund budget to actual comparison for 2017 and 2018 6 �AVEEN�HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2019-029 Attachment A A RESOLUTION SETTING THE PRELIMINARY LEVY FOR TAXES PAYABLE IN 2020 BE IT RESOLVED by the Arden Hills City Council that the following proposed sums of money be levied for levy year 2019 payable in 2020 upon taxable property in said City of Arden Hills for the following purposes: FUND General Economic Development Equipment/Building Replacement Capital Improvement (PIR) Public Safety Capital TOTAL CERTIFIED LEVY AMOUNT $ 3,665,340 100,000 50,000 250,000 70,000 $ 4,135,340 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 23rd DAY OF SEPTEMBER, 2019. David Grant, Mayor ATTEST: Julie Hanson, City Clerk Attachment B ,-AI�EN�HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2019-030 RESOLUTION ADOPTING TRUTH IN TAXATION PUBLIC HEARING DATE FOR PROPOSED TAXES PAYABLE IN 2020 BE IT RESOLVED by the Arden Hills City Council that the following Truth in Taxation Public Hearing date, time and place for proposed property taxes payable in 2020 be certified to the Ramsey County Auditor and that notice of the Public Hearing be published in accordance with Minnesota Statute. Public Hearin Date: December 9, 2019 Time: 7:00 P.M. Place: Council Chambers 1245 West Highway 96 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 23rd DAY OF SEPTEMBER, 2019. David Grant, Mayor ATTEST: Julie Hanson, City Clerk CD N O N 3 juqwLj3e44Nf z 0 No z w rn o =1 ry, o Q N 0 m I -- r) C", --oC", ww �m z 75 w w V) [-- w r w � cn 0 0) Ln ci O n N ri N O O Ql Ln O n Ol lD 00 O 00 V 00 N L1'1 V Ql 00 0) N Ln O Lf1 V Ql iD W U Z Q m M Z D LL z_ W z a U W Z N v tn y - 0 0 0 0 0 0 0 0 0 0 0 o a o �p M -td- l0 I:t � N -1 O Il- a --I 00 N N l0 Ul N O O w 00 N 00 O m N z O 00 i M N Lli r -I lD r -I r -I I� M M Ul r -I L/1 -1 M O D T � 41 O O O O O O O O O O O O O O '� an Ln � M M M L!1 m � m M I" � O n O M Ln N M N Ln � N � M O EQ) V V m 1-1 M- N m M Il- i --I ri r- LD r" v r, -q ri ri N O 4! O O O m O m O w O -i O m O O O 1.0 O N O W O O O Ln O m ' O N O }, W � I -I M Q: lD O O I� M N O I- /'1 N � m a -i -1 L.0 l0 1-1 Ln Ln rl O m Ln lD N N -1 r � M m m I" N O m -1 M m w 't ri Ln 00 1-1 m r" w O i M i --I N L.n W I�'1 i1 0 00 0 0 0 0 0 O O O O O O N Ln rl N N N O N N O ri N lzt M N lD ` N m U: m a O M -1 V m m a-Itc p -a m cn -1 M 't m Ln m ci O M Il- 't I�T -1 I:t O 1-I m -1 N m c -I w Ln cA m N m � -1 w 00 ci N I- W m M -1 I N i/? (���\� W r -I O O ' M W M W w M rI M w N O M O Ln 00 M w w M O r -I w O 1 -CD m -1 Ln -1 M w I- � r"N I N w N Ln 00 &00 M M O w 00 00 I -I w ci N Ln Cl Ln N M N -1 M M MCD M m M w cI V} N -Ln rI N li w N M l0 cY :T n m� M O w w m M O N 00 I- N �* M Mrl- Ln O O 00 N co m lD M `* O Ci O Ol I -t LD M L11 Ql O lD -1 p+-' 7 w Ln Ln w NI�T m t�-;t w M w w M N w m M w W m r- M Ln O O -1 to N Ln Q a--1 MCzz�c �--I � O I O (-, Ln w r" Vl- tn 4111. Ln w Ln w w N N m -:T Ln N M Ln O lD Ql N O w a rl O lD M -I m M M O M l0 -i lD m lD W I O 7 I i--1 m 1-I m w -1 m N w m N N I--1 m w � w Ln M -:T-1 w lD cn / r\ N Q N I" 1--I I" 00 O O w -1 V M cI N N LU .� a)E � V C W \ N i v N E n Z to z J N -O E`^ O 0! O LU > w Ln w—:Lo j aJ i V =3X O LU n L0 O C C Of4 J O N L w J L')(O In W aj m u 0 O C V ++ t = > u N W v a1 (6 O W H Ln J U LL X ('J D_ d 0_ H OC W 0 0) Ln ci O n N ri N O O Ql Ln O n Ol lD 00 O 00 V 00 N L1'1 V Ql 00 0) N Ln O Lf1 V Ql iD W U Z Q m M Z D LL z_ W z a U W Z N QJ o � c6 O N 1O t -p V Q v V `o v v L U N c Q O rn lD r -I 0 o O N Ol r -I O N 00 r1 O N O 0 IZT O M O � O I'D rl M O 00 ,:T O 00 O -I N Lr) r1 crj N O IZT O Ol O lD O M r -I M N rIt 0 r -I O O Q1 cri O o 0 o Q S 0 0 M �O Z O N � N Lf1 E O Q 0 N 0 0 0 I rn 0 0 0 W �D Ln N I- QCl E _-0 co _ N � aj r6 O O O O > O O O O M 0 0 0 0 m C V _0 E N M rl ,c ro w O O - Li 4- a O ON O O O O O O O O O 00 Ln Ln N M m M O O O O � O O O O Cl O O flo Ln O Ln O 000 N M I� M N O O O O 00 O Ln N N lD M O v v N O Lri NO O �a co N cn N QJ CB E O Q 0 N O U') C W Q QJ E _-0 co _ N � aj r6 + > 4— U C V _0 E C — ,c ro w a - Li 4- a a Q 0LLJ U v v N O Lri NO O �a co N Q N N Q O O O O O O O O O I- I- I- I- N r -I O m O N m r -I w m m tD Ln O I, M M Ln N r- 00 O O N 00 00 al N qz:l- N N Lli O N Ql lD LL OL N L O }' L N N - 0= L C f6 > v N OLO Q 4- U E M Q U N N V) LL 4-J O U 4-J E O cin N U tY " N U O U N U O N f6 L U E V) U O 0 N C6 L U N L `� Ln U C: +-' z +j N n N U -0 = O N Ql lD W H c O N U N co o_ Co O vi v bA c� U C O fo U O ca Ln v E O Ln un I c� v O N v N v v E m Ln v +-j v E LU H H c -j L Ln a -d O N O N a) =3Ql 0-' O Ln CD N o I* -m m Ln m N c O N U N co o_ Co O vi v bA c� U C O fo U O ca Ln v E O Ln un I c� v O N v N v v E m Ln v +-j v E LU H H c -j L Ln rn OO N m r--1 l0 (10 L N o) N 111 m N c O N U N co o_ Co O vi v bA c� U C O fo U O ca Ln v E O Ln un I c� v O N v N v v E m Ln v +-j v E LU H H c -j L Ln W z��No'c' " 0 0 � o � 0 _ Co m r� In 00 Ln N � U Lti c1 O N N N p rl 0 LU � 0 0 0 0 0 0 0 0 0 Q qtr -i O qt 01 rl N Ln Ln R::i- m Ln 0) m r� m Ln N X Ln 01 0) N Ln N Ln Ln rl Q Ln r� to r� Ln Ln Ln N N N N N N N N N LU z Na 0 0 Na 0 0 0 0 0 Q o0 o ri ri ui r --..o o o = U ri m N ryi m 4 4 4 Ln 0 ,:1- O Qo Ln Ln O N O O > N 0) m LU J 1 to 1 rl \ I� 1 01 \ 00 \ rl \ l0 \ 00 1 Ln X Ol 01 Ln Ln I� RZI- 00 On m O r -I N m to r---0) rl Q m m m m m m m m� DC N m Ln to I� 00 0) O Q r -I rl rl rl rl rl rl rl N LU 0 0 0 0 0 0 0 0 0 >- N N N N N N N N N 4) 4) E un O m Z Q) 4) U 1 1 m O \/� O N � m I� W I� O w m O m qt O� �D U 4-, U w L 0 0 0 0 0 m lzt m O 1 w 0 1 1 m m d- O (10 0) 0) N N m M M 00 -(/)- -(/)- -(/)- -(/)- 4j -)- Q0 I� N m m N O O w m lzt m O 1 w 0 1 1 Vi vi Vi Vi Vi (10 � m O � o � t-6 Ln Ln 0 0 1 1 0 0 0 0 0 0 0 0 0 0 N q::i- m rl 00 m N � m I� W I� O w m � m qt qt �D � qj)- qj)- qj)- qj)- 0 0 0 0 0 0 m 0 0 0 \ \ 10 O 1 O W � W Ln � m m qqt Q0 4j)- VI' -U,)- VI' -U,)- 4) 4) E un O m Z Q) 4) U ir 1,0 Ln Ln O \/� / O N � m � W l� O w m O m qt O (.0 U 4-, U w 0 0 0 0 0 O N rl I.n 00 ir 1,0 Ln Ln 4 Lri L Ln l0 O rl rl N qz:l- Ln Ln O r♦ tn- tn- tn- tn- -Ln rl l� m ri w m rI rl O Ln m O N w 1 1 1 Vi vi Vi Vi Vi (10 rI m O r*-.. o l--,. t-6 Ln Ln 0 0 1 1 0 0 0 0 0 0 0 0 0 0 N rn M rl W M N � m � W l� O w m r -Il m qt qt (.0 � qj)- qj)- qj)- qj)- 0 0 0 0 0 O rn 0 0 0 \ \ 1 1 O 1 O^ W w r -Il /t , / \ , / � ,Ln W 4j)- VI' -U,)- VI' V I- Q) Q) E un O m Z Q) 4) U r� lD lD O \/� / O N Ln m � W I� O w m O m X O� (.0 U 4-)4) • — 4- U w 0 0 0 0 0 ' N M N I.n Ol r� lD lD Ln t.6 L 0) Ln O q:zj- r♦ N Ln l0 l0 N r♦ tn- tn- -tn- tn- -Ln Ln kD I:zl- � � m N N rl I� I;t m O N w 1 1 1 Vi vi Vi Vi Vi (10 � m O � o � t-6 Ln Ln 0 0 1 1 0 0 0 0 0 0 0 0 0 0 N rn M rl W M N � m � W I� O w m r -Il m qt qt (.0 � qj)- qj)- qj)- qj)- 0 0 0 0 0 o rn o 0 0 \ \ 1 1 O 1 O^ W w r -Il /t , / \ , / � ,Ln W 4j)- VI' -U,)- VI' -U,)- 0 I- W 4--J m � X 4—j U ZA dJ N dJ L U N X dJ i QJ 4-J c6 _U C6 U QJ ON Lr) X Lfi 4-j o 0 0 0 N U m Lr) N O l0 N ,N O 00 lD 00 rl N N 4-1 O M 4 4 Lr) (a N (V (V (V (V iC _0 X E 00 0 0 U c}i� 0000 Ol O M 4 Ln O � N 110 N rl l0 l0 m rl I- m M ::1- O lc:t M l0 w N In r� r� oo O M 4 o6 6 o6 m M m lct (N q;:j- 11:1- Ln QO Ln M o_ M l0 M o a� aA N (� ) La O z O _ - M n > N M U LL . > N O c C J N M M o_ M l0 M o a� l0 N (� ) La O z O J •i V) - M n -c a--+ Q v) M M N M l0 M 111 l0 l0 N rl I� r1 Ln rl M m O r1 O rl 4 111 6 O1 N I< rl N N N (N N N M M Q V) N Ln p J m Q) ~ m Q)c6 •Ul _N ro U °' O a..+ m o z � ?: � ?:> -0 Q T-, � � o n v z W, It -flI� HILLS MEMORANDUM DATE: August 19, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director SUBJECT: Preliminary General Fund Budget Budgeted Amount: Actual Amount: N/A N/A Council Should Consider Attachment D AGENDA ITEM — 1D Funding Source: N/A Staff is requesting City Council to review and provide feedback to the attached preliminary General Fund budget for the 2020 fiscal year. Background Annually, City staff prepares and submits a preliminary budget to the City Council for review and feedback. Attached to this memo is the City's preliminary General Fund budget for the 2020 fiscal year. Each department provided their respective forecasts for this budget. The proposed 2020 budget is $5,031,420, an increase of $40,030 or 0.8%. For the purpose of this discussion, there is a 5% ($196,920) tax levy increase reflected in the budget. As presented, the General Fund Budget is underfunded by $159,700, which is less than the budget shortfall projected in the 2019 budget of $186,970. This practice is not sustainable in the long term. A tax levy increase of 9.05% would be needed to balance the budget in 2020. According to information provided by Ramsey County, the median home value in Arden Hills will increase from $346,900 for 2019 taxes to $372,400 for 2020 taxes, an increase of 7.4%, which is less than the countywide average of 8.3%. The annual impact of different levels of the City levy increase to a median valued home is as follows: CHANGE CHANGE 2018 2019 2018 2019 CHANGE CHANGE 0% $0 $346,900 $372,400 $871 $878 $7 0.8% 2% $78,770 $898 $26 3.0% 3% $118,150 $907 $36 4.1% 4% $157,540 $917 $46 5.2% 5% $196,920 $926 $55 6.3% 9.05% $356,620 $965 $94 10.8% Fiscal disparities for the City increased by 7.2% while the local taxable value increased by 6.6%, which shows a slight shift in the tax burden to residential properties. What this means is that the $7 net change in the first line of the preceding table is made up of the following: Change due to decrease in fiscal disparities ($5) Change due to increase in taxable values $12 Net Change $7 The 2020 preliminary budget is currently being prepared assuming a 3.0% wage adjustment for all staff. There is also a 3% increase assumed for health, a 3.5% increase for dental and a 5% increase for life insurance premiums. No new positions are included in the budget but there were changes to some of the wage allocations. 2020 budget information was received from Ramsey County and Lake Johanna Fire Department for public safety. The police contract is expected to rise by 7.7%, or $95,870 for 2020. This is due to the following: addition of another investigator ($18,000), investigator squad ($5,700), increase in the County garage rate ($2,800), body worn camera equipment ($16,000), additional personnel for body worn camera program ($8,180), wifi and office space ($4,500) and COLA and PERA rate increases. Attachment C is a memo from the Sheriff's office summarizing the major changes and cost increases included in their 2020 budget. The fire costs are expected to rise by 8.2%, or $47,310 for 2020. This increase is partially due to an increase in evening/weekend shifts ($7,000) in preparation for staffing a third station; an increase in fire run compensation ($1,900) based on recent trends; and an increase in training costs ($3,400). The 5% tax levy increase being proposed ($196,920) is 1.37% m re than the increase needed to cover police and fire services ($143,180). A summary of the major changes is as follows: Description Reduce use of fund balance Decrease in projected revenues Decrease in TCAAP budget Increase in RannCo Sheriff Decrease in RannCo Dispatch Increase in UFD Personnel expenses Net increases in other GF budget areas Effect on Le Reduce street maintenace (transfer to PIR Fund) 27,270 83,370 ( 83,170) 95,870 (22, 920) 47,310 28,600 20,590 (50, 000) 146,920 Discussion Staff is respectfully requesting the City Council to review the preliminary budget and provide feedback for future budget meetings. The 2020 proposed levy and public meeting date need to be set prior to the end of September 2019. Attachments A. Preliminary 2020 General Fund Budget PowerPoint Presentation B. Preliminary 2020 General Fund Budget C. Memo from Ramsey County Sheriff's Office Attachment A ---AzENHILLS Preliminary 2020 General Fund Budget PRESENTED TO ARDEN HILLS CITY COUNCIL AUGUST 19, 2019 Overall General Fund Budget Summary 2 2017 2018 6/30/2019 2019 2020 $Increase % Increase Actual Actual YTD Budget Budget (Decrease) (Decrease) REVENUES Taxes $ 3,201,704 $ 3,158,628 $1,632,000 $ 3,499,750 $ 3,619,700 $ 119,950 3.43% Special assessments 1,265 5,363 - 1,220 1,190 (30) -2.46% Licenses and permits 729,198 526,444 524,483 443,020 466,350 23,330 5.27% Intergovernmental 151,425 149,097 48,983 153,220 151,680 (1,540) -1.01% Charges for services 718,906 484,973 336,136 615,100 515,610 (99,490) -16.17% Fines&forfeits 29,988 37,080 8,531 30,420 30,030 (390) -1.28% Investment earnings 36,012 64,996 60,128 47,230 65,000 17,770 37.62% Miscellaneous 22,642 36,103 8,390 14,460 22,160 7,700 53.25% TOTAL REVENUES $ 4,891,139 $ 4,462,682 $ 2,618,650 $ 4,804,420 $ 4,871,720 $ 67,300 1.40% EXPENDITURES General government $1,076,354 $1,039,777 $ 521,738 $1,191,630 $1,134,380 $ (57,250) -4.80% Public safety 2,058,035 2,088,342 1,259,468 2,221,950 2,339,200 117,250 5.28% Publicworks 443,632 579,533 233,703 719,300 727,050 7,750 1.08% Parks & recreation 618,613 653,975 316,261 858,510 830,790 (27,720) -3.23% Transfers out - 400,000 - - - - N/A TOTAL EXPENDITURES $ 4,196,635 $ 4,761,628 $ 2,331,170 $ 4,991,390 $ 5,031,420 $ 40,030 0.80% NET CHANGE IN FUND BALANCE $ 694,505 $ (298,945) $ 287,480 $ (186,970) $ (159,700) $ 27,270 -14.59% 2 Revenues by Source 3 2020 Amount Over(Under) % Change Over Budget 2019 Budget 2019 Budget Property Taxes $ 3,610,750 $ 119,530 3.4% Other Taxes 10,140 390 4.0% Licenses & Permits 466,350 23,330 5.3% Intergovernmental 151,680 (1,540) -1.0% Charges for Services 515,610 (99,490) -16.2% Fines & Forfeits 30,030 (390) -1.3% Investment Earnings 65,000 17,770 37.6% Miscellaneous 22,160 7,700 53.3% Total Revenues $ 4,871,720 $ 67,300 1.4% 3 5.0 0 4.9 4.8 4.7 4.6 4.5 4.4 4.3 4.2 General Fund Revenues Actual Actual Actual Budget Budget 2016 2017 2018 2019 2020 Expenditures by Department Total Expenditures $ 5,031,420 $ 40,030 0.8% 5 2020 Amount Over(Under) % Change Over Budget 2019 Budget 2019 Budget General Government $ 1,134,380 $ (57,250) -4.8% Public Safety 2,339,200 117,250 5.3% Public Works 727,050 7,750 1.1% Parks & Recreation 8301790 (27,720) -3.2% Total Expenditures $ 5,031,420 $ 40,030 0.8% 5 Expenditures by Type Personnel Services Supplies & Materials Other Services & Charges 2020 Amount Over(Under) % Change Over Budget 2019 Budget 2019 Budget $ 1,617,350 $ 148,450 3,265,620 Total Expenditures $ 5,031,420 $ 6 28,600 1.8% 21,500 16.9% (10,070) -0.3% 40,030 0.8% 6.0 c 0 5.0 4.0 3.0 2.0 1.0 0.0 General Fund Expenditures Actual Actual Actual Budget 2016 2017 2018 2019 Budget 2020 Personnel Services COLA/benefit increases $ 40,930 Allocations/Comm Dev changes (12,330) $ 28,600 8 2020 Amount Over(Under) % Change Over Budget 2019 Budget 2019 Budget General Government $ 530,230 $ (34,870) -6.2% Public Safety 269,650 6,580 2.5% Public Works 294,850 38,820 15.2% Parks & Recreation 522,620 18,070 3.6% Total Expenditures $ 1,617,350 $ 28,600 1.8% COLA/benefit increases $ 40,930 Allocations/Comm Dev changes (12,330) $ 28,600 8 Personnel FTE's 2019 2020 Budget Request General Government 6.01 5.94 Public Safety 2.56 2.66 Public Works 12.77 12.70 Parks & Recreation 5.29 5.33 Tota I 26.63 26.63 Total FTE remained the same between the two years. Just some small allocation changes 9 Supplies & Materials 2020 Amount Over(Under) % Change Over Budget 2019 Budget 2019 Budget General Government $ 291200 $ (600) -2.0% Public Safety 2,750 2,000 266.7% Public Works 38,000 12,400 48.4% Parks & Recreation 781500 7,700 10.9% Total Expenditures $ 1481450 $ 21,500 16.9% 10 Other Services & Charges Move $50,000 of Street Maintenance budget for patching and overlays to PIR Fund. Ramsey County police contract - $95,870 increase. Ramsey County dispatch contract - $22,920 decrease. Lake Johanna Fire Department budget - $47,310 increase. M 2020 Amount Over(Under) % Change Over Budget 2019 Budget 2019 Budget General Government $ 5741950 $ (21,780) -3.6% Public Safety 2,066,800 108,670 5.5% Public Works 394,200 (43,470) -9.9% Parks & Recreation 2291670 (53,490) -18.9% Total Expenditures $ 3,265,620 $ (10,070) -0.3% Move $50,000 of Street Maintenance budget for patching and overlays to PIR Fund. Ramsey County police contract - $95,870 increase. Ramsey County dispatch contract - $22,920 decrease. Lake Johanna Fire Department budget - $47,310 increase. M Effect on Median Value Home (City Tax only) Median Value Home and City Tax History Median Home Value 400,000 $372,400 350,000 $300,300 300,000 250,000 200,000 2016 2017 2018 2019 2020 13 City Property Tax on Median Value Home Tax Levy History YEAR TAX LEVY % CHANGE TAX RATE % CHANGE 2012 3,096,994 1.8% 25.544% 5.6% 2013 3,191,230 3.0% 27.931% 9.3% 2014 3,257,456 2.1% 27.950% 0.1% 2015 3,359,775 3.1% 27.294% -2.3% 2016 3,478,775 3.5% 26.539% -2.8% 2017 3,641,290 4.7% 27.211% 2.5% 2018 3,786,942 4.0% 25.532% -6.2% 2019 3,938,420 4.0% 25.555% 0.1% 2020 411135,340 5.0% 25.125% -1.7% 14 Proposed Tax Levy Debt Service - - N/A TOTAL LEVY 3,641,290 3,786,942 3,938,420 4,135,340 196,920 5.0% Change from previous year 4.7% 4.0% 4.0% 5.0% 15 Proposed Increase % 2017 2018 2019 2020 (Decrease) Change General Fund 3,301,290 3,366,942 3,518,420 3,665,340 146,920 4.2% EDA Fund 90,000 120,000 120,000 100,000 (20, 000) -16.7% Capital Improvements Equipment/Bldg Replacement 50,000 50,000 50,000 50,000 - 0.0% PIR 200,000 200,000 200,000 250,000 50,000 25.0% Public Safety - 50,000 50,000 70,000 20,000 40.0% Total Capital Improvements 250,000 300,000 300,000 370,000 70,000 23.3% Debt Service - - N/A TOTAL LEVY 3,641,290 3,786,942 3,938,420 4,135,340 196,920 5.0% Change from previous year 4.7% 4.0% 4.0% 5.0% 15 General Fund Tax Levy Assumptions Reduce use of fund balance 27,270 Decrease in projected revenues 83,370 Decrease in TCAAP budget (83,170) Increase in RamCo Sheriff 95,870 Decrease in RamCo Dispatch (22,920) Increase in UFD 47,310 Personnel expenses 28,600 Net increases in other GF budget areas 20,590 Reduce street maintenace (transferto PIR Fund) (50,000) 146,920 16 Other Funds Relying on Tax Levy Dollars EDA Fund —There is a tax abatement agreement with Land 0 Lakes which requires payments from the City for 15 years (2020 — 2034). Based on the current tax levy, applying a 3% inflationary figure to expenditures and foregoing anymore gateway signs, a deficit cash balance is projected starting in 2032. Public Safety Capital Fund — A cash deficit is currently projected starting in 2022 without factoring in the proposed new fire station. More revenues are needed to support this fund's operations. Equipment/Building Replacement Fund — The plan is to develop a replacement schedule for all City equipment this fall. Based on the results, the tax levy will be adjusted accordingly. PIR Fund — More revenues are required to support City infrastructure projects. 17 Council Feedback Questions? Comments? Additional meetings? Budget format? 18 Attachment B E 2017 2018 6/30/2019 2019 2020 $Increase % Increase GENERAL FUND Actual Actual YTD Budget Budget (Decrease) (Decrease) REVENUES Taxes $ 3,201,704 $ 3,158,628 $ 1,632,000 $ 3,499,750 $ 3,619,700 $ 119,950 3.43% Special assessments 1,265 5,363 - 1,220 1,190 (30) -2.46% Licenses and permits 729,198 526,444 524,483 443,020 466,350 23,330 5.27% Intergovernmental 151,425 149,097 48,983 153,220 151,680 (1,540) -1.01% Charges for services 718,906 484,973 336,136 615,100 515,610 (99,490) -16.17% Fines & forfeits 29,988 37,080 8,531 30,420 30,030 (390) -1.28% Investment earnings 36,012 64,996 60,128 47,230 65,000 17,770 37.62% Miscellaneous 22,642 36,103 8,390 14,460 22,160 7,700 53.25% TOTAL REVENUES $ 4,891,139 $ 4,462,682 $ 2,618,650 $ 4,804,420 $ 4,871,720 $ 67,300 1.40% EXPENDITURES Mayor & council $ 56,513 $ 61,962 $ 48,316 $ 68,760 $ 72,100 $ 3,340 4.86% Administration 260,304 303,559 152,000 326,810 350,830 24,020 7.35% Elections 21,137 22,869 13,449 23,000 23,000 - 0.00% Finance 192,663 154,408 97,079 181,740 186,290 4,550 2.50% TCAAP 98,883 146,360 34,025 171,190 87,890 (83,300) -48.66% Planning & Zoning 197,976 176,913 86,868 217,320 209,770 (7,550) -3.47% Government Buildings 248,879 173,706 90,000 202,810 204,500 1,690 0.83% Police 1,177,494 1,161,955 517,308 1,242,250 1,338,120 95,870 7.72% Dispatch 68,832 65,175 21,404 68,500 45,580 (22,920) -33.46% Fire 514,468 541,663 573,680 573,680 620,990 47,310 8.25% Emergency Management 3,364 9,837 2,719 3,910 5,850 1,940 49.62% Protective Inspections 293,877 309,712 144,358 333,610 328,660 (4,950) -1.48% Street Maintenance 443,632 579,533 233,703 719,300 727,050 7,750 1.08% Recreation 250,898 260,653 136,595 340,540 346,290 5,750 1.69% Park Maintenance 367,715 393,322 179,667 517,970 484,500 (33,470) -6.46% Transfers out - 400,000 - - - - N/A TOTAL EXPENDITURES $ 4,196,635 $ 4,761,628 $ 2,331,170 $ 4,991,390 $ 5,031,420 $ 40,030 0.80% NET CHANGE IN FUND BALANCE $ 694,505 $ (298,945) $ 287,480 $ (186,970) $ (159,700) $ 27,270 -14.59% E 2020 BUDGET - GENERAL FUND - SCHEDULE OF EXPENDITURES - DETAIL BY FUNCTION 2017 2018 2019 2020 $Increase %Increase Actual Actual Budget Proposed (Decrease) (Decrease) Mayor & council Personnel Expenses $ 31,165 $ 31,165 $ 37,210 $ 37,210 $ 0.00% Supplies and Materials 166 254 150 150 0.00% Other Services and Charges 25,182 30,543 31,400 34,740 3,340 10.64% $ 56,513 $ 61,962 $ 68,760 $ 72,100 $ 3,340 4.86% Administration Personnel Expenses $ 83,423 $ 182,235 $ 211,100 $ 215,280 $ 4,180 1.98% Supplies and Materials 448 297 550 550 - 0.00% Other Services and Charges 176,433 121,027 115,160 135,000 19,840 17.23% $ 260,304 $ 303,559 $ 326,810 $ 350,830 $ 24,020 7.35% Elections Other Services and Charges $ 21,137 $ 22,869 $ 23,000 $ 23,000 $ 0.00% $ 21,137 $ 22,869 $ 23,000 $ 23,000 $ 0.00% Finance Personnel Expenses $ 66,312 $ 47,231 $ 52,540 $ 58,370 $ 5,830 11.10% Supplies and Materials 19,000 14,424 23,100 20,500 (2,600) -11.26% Other Services and Charges 107,351 92,754 106,100 107,420 1,320 1.24% $ 192,663 $ 154,408 $ 181,740 $ 186,290 $ 4,550 2.50% TCAAP Personnel Expenses $ 43,726 $ 21,250 $ 85,090 $ 36,890 $ (48,200) -56.65% Supplies and Materials - - - - 0.00% Other Services and Charges 55,156 125,110 86,100 51,000 (35,100) -40.77% $ 98,883 $ 146,360 $ 171,190 $ 87,890 $ (83,300) -48.66% Planning & Zoning Personnel Expenses $ 40,044 $ 87,540 $ 139,200 $ 141,820 $ 2,620 1.88% Supplies and Materials - - - - - 0.00% Other Services and Charges 157,933 89,373 78,120 67,950 (10,170) -13.02% $ 197,976 $ 176,913 $ 217,320 $ 209,770 $ (7,550) -3.47% Government Buildings Personnel Expenses $ 42,720 $ 37,356 $ 39,960 $ 40,660 $ 700 1.75% Supplies and Materials 4,426 11,683 6,000 8,000 2,000 33.33% Other Services and Charges 201,733 124,668 156,850 155,840 (1,010) -0.64% $ 248,879 $ 173,706 $ 202,810 $ 204,500 $ 1,690 0.83% Police Other Services and Charges $ 1,177,494 $ 1,161,955 $ 1,242,250 $ 1,338,120 $ 95,870 7.72% $ 1,177,494 $ 1,161,955 $ 1,242,250 $ 1,338,120 $ 95,870 7.72% Dispatch Other Services and Charges $ 68,832 $ 65,175 $ 68,500 $ 45,580 $ (22,920) -33.46% $ 68,832 $ 65,175 $ 68,500 $ 45,580 $ (22,920) -33.46% Fire Other Services and Charges $ 514,468 $ 541,663 $ 573,680 $ 620,990 $ 47,310 8.25% $ 514,468 $ 541,663 $ 573,680 $ 620,990 $ 47,310 8.25% Emergency Management Personnel Expenses $ 30 $ 4,422 $ 2,810 $ 4,700 $ 1,890 67.26% Other Services and Charges 3,335 5,388 1,100 1,150 50 4.55% $ 3,364 $ 9,810 $ 3,910 $ 5,850 $ 1,940 49.62% Protective Inspections Personnel Expenses $ 218,543 $ 245,917 $ 260,260 $ 264,950 $ 4,690 1.80% Supplies and Materials 171 188 750 2,750 2,000 266.67% Other Services and Charges 75,163 63,607 72,600 60,960 (11,640) -16.03% $ 293,877 $ 309,712 $ 333,610 $ 328,660 $ (4,950) -1.48% Street Maintenance Personnel Expenses $ 171,591 $ 239,079 $ 256,030 $ 294,850 $ 38,820 15.16% Supplies and Materials 47,424 59,934 25,600 38,000 12,400 48.44% Other Services and Charges 224,617 280,520 437,670 394,200 (43,470) -9.93% $ 443,632 $ 579,533 $ 719,300 $ 727,050 $ 7,750 1.08% Recreation Personnel Expenses $ 163,332 $ 182,173 $ 233,070 $ 238,010 $ 4,940 2.12% Supplies and Materials 19,223 26,283 26,250 35,250 9,000 34.29% Other Services and Charges 68,343 52,197 81,220 73,030 (8,190) -10.08% $ 250,898 $ 260,653 $ 340,540 $ 346,290 $ 5,750 1.69% Park Maintenance Personnel Expenses $ 183,904 $ 205,199 $ 271,480 $ 284,610 $ 13,130 4.84% Supplies and Materials 26,384 32,927 44,550 43,250 (1,300) -2.92% Other Services and Charges 157,426 155,196 201,940 156,640 (45,300) -22.43% $ 367,715 $ 393,322 $ 517,970 $ 484,500 $ (33,470) -6.46% Transfers Out $ - $ 400,000 $ - $ - $ - 0.00% TOTAL EXPENDITURES $ 4,196,635 $ 4,761,600 $ 4,991,390 $ 5,031,420 $ 40,030 0.80% K CITY OF ARDEN HILLS, MINNESOTA GENERAL GOVERNMENT SUMMARY EXPENDITURE ANALYSIS Total By Classification Personnel Services 307,389 406,776 2019 530,230 PERCENT Commodities 2017 2018 ORIGINAL 2020 OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2019 BUDGET City Council $ 56,513 $ 61,962 $ 68,760 $ 72,100 4.9% City Administration 260,304 303,559 326,810 350,830 7.3% Elections 21,137 22,869 23,000 23,000 0.0% Finance 192,663 154,408 181,740 186,290 2.5% TCAAP 98,883 146,360 171,190 87,890 -48.7% Planning & Zoning 197,976 176,913 217,320 209,770 -3.5% Government Buildings 248,879 173,706 202,810 204,500 0.8% Totals 1,076,354 1,039,777 1,191,630 1,134,380 -4.8% Total By Classification Personnel Services 307,389 406,776 565,100 530,230 -6.2% Commodities 24,040 26,657 29,800 29,200 -2.0% Contractual Services 744,926 606,344 596,730 574,950 -3.6% Capital Outlay 0 0 0 0 N/A Other Charges 0 0 0 0 N/A Totals 1,076,354 1,039,777 1,191,630 1,134,380 -4.8% Staffing Full-time equivalents 3.83 3.70 4.69 4.51 w 1,400 1,200 m 1,000 s 800 F Expenditures 600 400 200 0 2017 ACTUAL 2018 ACTUAL 2019 ORIGINAL 2020 ORIGINAL BUDGET BUDGET CITY OF ARDEN HILLS, MINNESOTA 2020 BUDGET Function: General Government Fund # 101 Activity: Mayor & Council Activity # 41100 Activity Scope The Mayor and City Council are responsible for the formulation of policy and the passage of laws governing the City of Arden Hills. Members participate in various committees, as well as direct staff, through the City Administrator, as to their overall goals for the City. This department provides for Mayor and Council compensation, Council meetings and work sessions, management consultants, memberships, and publishing legal notices. Participation in NYFS is included in this budget, as is funding for the City Council Retreat Facilitator. Objectives 1. Adopt policies and ordinances consistent with Council's position on growth, zoning and financial strategy. 2. Continue to work on the redevelopment of the TCAAP property. Issues Creating funding sources to build reserve balances to fund future capital improvements while maintaining current City services. Budget Commentary In 2020, the Mayor and Council budget is proposed to increase by 4.9% or $3,340. NYFS amount is increasing by an additional 5% over the CPI -U. Expenditures by Classification 48% OPersonnel Services 13Commodities oContractual Services 52% 4 2017 2018 2019 2020 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ 31,165 $ 31,165 $ 37,210 $ 37,210 Commodities 166 254 150 150 Contractual Services 25,182 30,543 31,400 34,740 Total $ 56,513 $ 61,962 $ 68,760 $ 72,100 Percent Change 9.6% 11.0% 4.9% Expenditures by Classification 48% OPersonnel Services 13Commodities oContractual Services 52% 4 CITY OF ARDEN HILLS, MINNESOTA 2020 BUDGET Function: General Government Fund # 101 Activity: Administration Activity # 41300 Activity Scope City Administration provides the overall direction of the City, as determined by the City Council. The City Administrator serves as Chief Administrative Officer for the City, ensuring that laws, ordinances, and resolutions of the City Council are enforced and implemented. The Administration Department is responsible for administering Council policies, coordinating Council agendas, and providing support to other functional areas within the City. Objectives 1. Assist City Council in setting policies and procedures in accordance with Council's position. 2. Provide direction and leadership on major city projects, budget management, oversee performance evaluations and long-range planning. Issues 1. Long-range planning to maintain current City services while creating funding sources for reserves. 2. Long-range comprehensive TCAAP planning. Budget Commentary The 2020 Administration budget is decreasing by 7.3% over 2019. The increase in contractual services is partly due to the purchase of Pagefreezer software and a budget for computer replacements. Budget Summary 2017 2018 2019 2020 A('T1 IAI Ar TI IAI RI Irl(,FT RI Irl(,GT Personnel Services $ 83,423 $ 182,235 $ 211,100 $ 215,280 Commodities 448 297 550 550 Contractual Services 176,433 121,027 115,160 135,000 Total $ 260,304 $ 303,559 $ 326,810 $ 350,830 Percent Change 16.6% 7.7% 7.3% Full -Time Equivalent positions 1.49 1.73 1.85 1.85 Expenditures by Classification 39% -- oPersonnel Services oCommodities oContractual Services 61% CITY OF ARDEN HILLS, MINNESOTA 2020 BUDGET Function: General Government Fund # 101 Activity: Elections Activity # 41410 Activity Scope This department covers the cost of administering all Federal, State and Municipal elections. This includes the preparation of any and all absentee ballots, organizing the polling places, election judges, and vote tabulations. The City contracts with Ramsey County for all the required election services. Objectives Stay current on election laws. Issues Stay current on election laws. Budget Commentary The Elections budget has a zero percent increase for FY20. Budaet Summary Personnel Services Commodities Contractual Services Total Percent Change Expenditures by Classification 2017 2018 2019 2020 21,137 22,869 23,000 23,000 8.2% 0.6% 0.0% 100% 6 OPersonnel Services oCommodities OContractual Services CITY OF ARDEN HILLS, MINNESOTA 2020 BUDGET Function: General Government Fund # 101 Activity: Finance Activity # 41500 Activity Scope Conducts the financial affairs of the City in accordance with the Government Accounting Standards Board (GASB) and Generally Accepted Accounting Principles (GAAP). This includes protecting the assets of the City, the initiation of financial plans, investment and debt management, review and implementation of internal controls, and accounting for financial transactions including accounts payable, accounts receivable and payroll. Objectives 1. Continue working to refine the financial management plan for the City. 2. Continue to produce a Comprehensive Annual Financial Report (CAFR) and reports for the public (Popular Annual Finance Report - PAFR) that receive the GFOA's award for excellence in reporting. 3. Provide meaningful and timely financial reports and information to Council, Commissions and other City Departments. Issues 1. Implement improved reporting procedures to inform Council, Commissions and Departments. 2. Work with other Departments to find ways to reduce costs of City operations. 3. Analyze and implement ways to reduce transaction processing and costs. Budget Commentary This budget increased by 2.5% in 2020 or $4,550. Budget Summary Personnel Services Commodities Contractual Services Total Percent Change Full -Time Equivalent positions Expenditures by Classification 2017 2018 2019 2020 ACTUAL ACTUAL BUDGET BUDGET $ 66,312 $ 47,231 $ 52,540 $ 58,370 19,000 14,424 23,100 20,500 107,351 92,754 106,100 107,420 $ 192,663 $ 154,408 $ 181,740 $ 186,290 (-19.9%) 17.7% 2.5% n Fn n dR n da n _r;9 31% oPersonnel Services oCommodities 58% OContractual Services 11% 7 CITY OF ARDEN HILLS, MINNESOTA 2020 BUDGET Function: General Government Fund # 101 Activity: TCAAP Activity # 41600 Activity Scope This department was established to account for revenue and expenditure activity related to the City's comprehensive re -use planning at the Twin Cities Army Ammunition Plant (TCAAP) site. Objectives 1. Coordination of TCAAP redevelopment planning activities while continuing to meet the needs of the City of Arden Hills. 2. Work with Ramsey County through the Joint Development Authority (JDA). Issues 1. Economic conditions. 2. Coordinating with multiple entities/players. Budget Commentary Ramsey County purchased the property and established a Joint Development Authority (JDA) with the City. Revenues and expenditures are for City costs and are estimated, but placeholders have been included for consulting costs, and staff time has been allocated for the City Administrator, Community Development Manager, Planner, and Public Works Director as they act as the City's support staff to this Authority. The 2020 budget shows a decrease of 48.7%, largely due to a reduction of projected expenditures. Budqet Summary Personnel Services Commodities Contractual Services Total Percent Change 2017 2018 ACTUAL ACTUAL $ 43,726 $ 21,250 55,156 125,110 2019 2020 BUDGET BUDGET $ 85,090 $ 36,890 86,100 51,000 w w w w 48.0% 17.0% (48.7%) Full -Time Equivalent positions 0.10 0.14 0.63 0.28 Expenditures by Classification OPersonnel Services oCommodities 42% OContractual Services 58% 8 CITY OF ARDEN HILLS, MINNESOTA 2020 BUDGET Function: General Government Fund # 101 Activity: Planning & Zoning Activity # 41910 Activity Scope Responsible for all planning and zoning related functions of the City. Activities administered by this department include requests for variances, subdivisions, re -zonings, zoning code amendments, signs, conditional use permits, compliance with City Ordinances and other land use issues. The Planners work closely with Protective Inspections, Code Enforcement, and Community Development. The Planning Commission, consisting of seven members appointed annually by the City Council, meets monthly to review the above requests and to make recommendations to the City Council in an advisory capacity. Obiectives 1. Continue to work on Rental Housing registrations. 2. Continue improvements of the City's planning process. Issues 1. Rental Housing registrations. 2. Refine Building Permit process. 3. Research and refine an Administrative Fines process. Budqet Commentary The budget for 2020 is a decrease of 3.5% over the 2019 budget. Contracted services have been reduced. 2017 2018 2019 2020 Budqet Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services Commodities Contractual Services Total Percent Change Full -Time Equivalent positions Expenditures by Classification $ 40,044 157,933 $ 197,976 11 013 $ 87,540 89,373 $ 176,913 (-10.6%) n n1:> $ 139,200 78,120 $ 217,320 22.8% 0n $ 141,820 67,950 $ 209,770 (-3.5%) 4 An 32% OPersonnel Services oCommodities OContractual Services 68% 9 CITY OF ARDEN HILLS, MINNESOTA 2020 BUDGET Function: General Government Fund # 101 Activity: Government Buildings Activity # 41940 Activity Scope This department captures all of the operation/maintenance related costs for the City Hall and Government Building facilities. The City entered into a contract with Ramsey County for a joint maintenance facility located just west of City Hall off County Road 96 on Paul Kirkwold Drive. The new facility was completed and occupied as of October 2004. The City's portion of the Ramsey County maintenance facility is charged to this budget. Objectives Maintain a reputable facility to house meetings and staff. Issues Normal maintenance and repair issues as the building (City Hall) has now been in operation since 2002. Budqet Commentary The 2020 budget is an increase of 0.8% from the previous year's budget. Budaet Summary Personnel Services Commodities Contractual Services Total Percent Change Full -Time Equivalent positions Expenditures by Classification 2017 2018 2019 2020 $ 42,720 $ 37,356 $ 39,960 $ 40,660 4,426 11,683 6,000 8,000 201,733 124,668 156,850 155,840 (-30.2%) 16.8% 0.8% 0.41 0.42 0.38 0.38 20% 4% 13Personnel Services OCommodities OContractual Services 76% 10 CITY OF ARDEN HILLS, MINNESOTA PUBLIC SAFETY SUMMARY EXPENDITURE ANALYSIS Total By Classification Personnel Services 218,572 250,339 2019 269,650 PERCENT Commodities 2017 2018 ORIGINAL 2020 OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2019 BUDGET Police $ 1,177,494 $ 1,161,955 $ 1,242,250 $ 1,338,120 7.7% Dispatch 68,832 65,175 68,500 45,580 -33.5% Fire 514,468 541,663 573,680 620,990 8.2% Emergency Management 3,364 9,810 3,910 5,850 49.6% Protective Inspections 293,877 309,712 333,610 328,660 -1.5% Totals 2,058,035 2,088,314 2,221,950 2,339,200 5.3% Total By Classification Personnel Services 218,572 250,339 263,070 269,650 2.5% Commodities 171 188 750 2,750 266.7% Contractual Services 1,839,292 1,837,787 1,958,130 2,066,800 5.5% Capital Outlay 0 0 0 0 N/A Other Charges 0 0 0 0 N/A Totals 2,058,035 2,088,314 2,221,950 2,339,200 5.3% Staffing Full-time equivalents 2.34 2.39 2.56 2.66 2,400 a m 0 Expenditures 2,100 1,800 2020 ORIGINAL 2017 ACTUAL 2018 ACTUAL 2019 ORIGINAL BUDGET BUDGET is CITY OF ARDEN HILLS, MINNESOTA 2020 BUDGET Function: Public Safety Fund # 101 Activity: Police Activity # 42100 Activity Scope Law Enforcement services for Arden Hills are provided on a contractual basis with the Ramsey County Sheriff's Department. Animal control services are included in this budget. Obiectives Continue contracting for law enforcement and animal control services through the Ramsey County Sheriff's Department. Issues 1. Resident concerns over police coverage and visibility. 2. Response times. Budget Commentary Arden Hills portion of the Ramsey County Sheriff's Contracting Communities 2020 budget increased 7.7% over 2019. Animal control costs and boarding are included within this budget. 2017 2018 2019 2020 Budqet Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ - $ - $ - $ - Commodities - - - - Contractual Services 1,177,494 1,161,955 1,242,250 1,338,120 Total $ 1,177,494 $ 1,161,955 $ 1,242,250 $ 1,338,120 Percent Change (-1.3%) 6.9% 7.7% Expenditures by Classification 100% `A OPersonnel Services oCommodities OContractual Services CITY OF ARDEN HILLS, MINNESOTA 2020 BUDGET Function: Public Safety Fund # 101 Activity: Dispatch Activity # 42150 Activity Scope Emergency dispatch services are provided by Ramsey County. Objectives Continue contracting dispatch services though Ramsey County. Issues Continue to maintain service levels at a reasonable cost. Budqet Commentary Arden Hills portion of the Ramsey County 911 Dispatch Department operation budget decreased by 33.5% due to the addition of another city to the contract. Expenditures by Classification 100% 13 OPersonnel Services 13Commodities oContractual Services 2017 2018 2019 2020 Bud -get Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ - $ - $ - $ - Commodities - - - - Contractual Services 68,832 65,175 68,500 45,580 Total $ 68,832 $ 65,175 $ 68,500 $ 45,580 Percent Change (-5.3%) 5.1% (-33.5%) Expenditures by Classification 100% 13 OPersonnel Services 13Commodities oContractual Services CITY OF ARDEN HILLS, MINNESOTA 2020 BUDGET Function: Public Safety Fund # 101 Activity: Fire Activity # 42200 Activity Scope Fire protection for Arden Hills is provided by the Lake Johanna Volunteer Fire Department on a contractual basis. Lake Johanna Volunteer Fire Department presently provides services to the cities of Arden Hills, Shoreview, and North Oaks. Arden Hills pays a percentage of operating and capital costs based on a formula approved by the Lake Johanna Fire Department and Arden Hills City Council. Objectives Continue contracting for fire protection services through Lake Johanna Volunteer Fire Department. Issues Continue to maintain service levels at a reasonable cost. Budget Commentary Arden Hills's portion of the Lake Johanna Fire Department operating budget increased 8.2%. This budget reflects increases to operating costs. Budget Summary Personnel Services Commodities Contractual Services Total Percent Change Expenditures by Classification 2017 ACTUAL 514,468 2018 ACTUAL 541,663 2019 M1 innr!!!T 573,680 2020 BUDGET 620,990 w w w w 5.3% 5.9% 8.2% OPersonnel Services oCommodities OContractual Services 100% 14 CITY OF ARDEN HILLS, MINNESOTA 2020 BUDGET Function: Public Safety Fund # 101 Activity: Emergency Management Activity # 42300 Activity Scope Emergency Management coordination for the City is required by the Federal Government. This department works closely with Ramsey County Department of Homeland Security, as well as the Ramsey County Sheriff and Lake Johanna Fire Department. The City contracts with a consultant to provide these services. Objectives 1. Update City's Emergency Response Policy and Procedures. 2. Train staff in emergency management procedures. Issues Coordinate with Ramsey County's emergency response procedures and policies. Budget Commentary The 2019 budget is an increase of 49.6% from the 2019 budget or $1,940. A wage amount was overlooked in 2019. Budaet Summary Personnel Services Commodities Contractual Services Total Percent Change 2017 2018 2019 2020 ACTUAL ACTUAL BUDGET BUDGET $ 30 $ 4,422 $ 2,810 $ 4,700 3,335 5,388 1,100 1,150 191.6% (-60.1%) 49.6% Full -Time Equivalent positions Expenditures by Classification 20% 80% 15 OPersonnel Services oCommodities OContractual Services CITY OF ARDEN HILLS, MINNESOTA 2020 BUDGET Function: Public Safety Fund # 101 Activity: Protective Inspections Activity # 42400 Activity Scope This department is responsible for all building construction, plumbing, sewer, water and mechanical inspections within the City. Electrical inspections are contracted with an independent inspection firm. This department is also responsible for enforcement of the Zoning Code and other sections of the City Code of Ordinances. Objectives 1. Continue implementation of the building codes. 2. Continue to work on Building Permit software to produce Council reports. Issues 1. Managing and prioritizing department workloads. 2. Keep up with rental license inspections of investor owned residential properties. 3. Continue implementation and design of new Building Permit software and reports. Budget Commentary The 2020 operating budget is a decrease of 1.5% from the previous year's budget. 2017 2018 2019 2020 Budaet Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services Commodities Contractual Services Total Percent Change Full -Time Equivalent positions Expenditures by Classification $ 218,543 $ 245,917 $ 260,260 $ 264,950 171 188 750 2,750 75,163 63,607 72,600 60,960 $ 293,877 $ 309,712 7-333,610 $ 328,660 5.4% 7.7% (-1.5%) 2.32 2.37 2.54 2.64 18% 1% 13Personnel Services 0 Commodities 13Contractual Services 81% i>. CITY OF ARDEN HILLS, MINNESOTA PUBLIC WORKS SUMMARY EXPENDITURE ANALYSIS Staffing Full-time equivalents 1.92 1.99 2.37 2.42 1,000 N r C N 750 0 Expenditures F 500 250 0 2017 ACTUAL 2018 ACTUAL 2019 ORIGINAL 2020 ORIGINAL BUDGET BUDGET 17 2019 PERCENT 2017 2018 ORIGINAL 2020 OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2019 BUDGET Streets $ 443,632 $ 579,533 $ 719,300 $ 727,050 1.1% Totals 443,632 579,533 719,300 727,050 1.1% Total By Classification Personnel Services 171,591 239,079 256,030 294,850 15.2% Commodities 47,424 59,934 25,600 38,000 48.4% Contractual Services 224,617 280,520 437,670 394,200 -9.9% Capital Outlay 0 0 0 0 N/A Other Charges 0 0 0 0 N/A Totals 443,632 579,533 719,300 727,050 1.1 Staffing Full-time equivalents 1.92 1.99 2.37 2.42 1,000 N r C N 750 0 Expenditures F 500 250 0 2017 ACTUAL 2018 ACTUAL 2019 ORIGINAL 2020 ORIGINAL BUDGET BUDGET 17 CITY OF ARDEN HILLS, MINNESOTA 2020 BUDGET Function: Public Works Fund # 101 Activity: Street Maintenance Activity # 43100 Activity Scope This department is responsible for maintaining City streets, including snowplowing, minor street repair, street signs, and street sweeping. Objectives 1. Maintain street infrastructure utilizing all available techniques including crack sealing, seal coating, patching and overlays. 2. Recommend a cost effective program for reconstructing/reclaiming street surfaces when maintenance techniques no longer provide the desired results. 3. Maintain and update equipment and vehicles. Issues 1. Implement a capital improvement program for City infrastructure. 2. Balance the public works department needs with available funds. 3. Aging equipment. 4. Increased safety regulation for equipment and vehicles. Budget Commentary The 2020 operating budget is an increase of 1.1 % from the previous year's budget. There was a minor shift in some wage allocations and $50,000 of the patching and overlay budget was moved to the Capital Improvement (PIR)Fund. Budget Summary Personnel Services Commodities Contractual Services Total Percent Change Full -Time Equivalent positions Expenditures by Classification 2017 2018 2019 2020 ACTUAL ACTUAL BUDGET BUDGET $ 171,591 $ 239,079 $ 256,030 $ 294,850 47,424 59,934 25,600 38,000 224,617 280,520 437,670 394,200 $ 443,632 $ 579,533 7-719,300 $ 727,050 30.6% 24.1% 1.1% 5% 18 41% E3 Personnel Services o Commodities 13Contractual Services CITY OF ARDEN HILLS, MINNESOTA CULTURE & RECREATION SUMMARY EXPENDITURE ANALYSIS Total By Classification Personnel Services Staffing 347,237 2019 504,550 PERCENT 2017 2018 ORIGINAL 2020 OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2019 BUDGET Recreation $ 250,898 $ 260,653 $ 340,540 $ 346,290 1.7% Parks 367,715 393,322 517,970 484,500 -6.5% Totals 618,613 653,975 858,510 830,790 -3.2% Total By Classification Personnel Services Staffing 347,237 387,373 504,550 522,620 3.6% Commodities 45,607 59,210 70,800 78,500 10.9% Contractual Services 225,769 207,393 283,160 229,670 -18.9% Capital Outlay 0 0 0 0 N/A Other Charges 0 0 0 0 N/A Totals 618,613 653,975 858,510 830,790 3.2% -3.27/.— Staffing Full-time equivalents 4.42 4.41 5.29 5.33 y 1,000 a m 800 N p 600 Expenditures 400 200 0 2017 ACTUAL 2018 ACTUAL 2019 ORIGINAL 2020 ORIGINAL BUDGET BUDGET 19 CITY OF ARDEN HILLS, MINNESOTA 2020 BUDGET Function: Parks and Recreation Fund # 101 Activity: Recreation Activity # 45120 Activity Scope This department provides all recreational activities to residents of Arden Hills, as well as residents from neighboring communities. Objectives To provide recreational activities to residents of Arden Hills. Issues 1. Develop senior programming. 2. Budget constraints. Budget Commentary The 2020 operating budget is an increase of 1.7% from the previous year's budget. There is an addition of $10,000 to this budget for active adult programs. Full -Time Equivalent positions 2.10 2.04 2.47 2.47 % of costs covered by revenue 47.6% 41.7% 35.8% 35.6% Expenditures by Classification 21% oPersonnel Services oCommodities oContractual Services 10% 69% 20 2017 2018 2019 2020 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ 163,332 $ 182,173 $ 233,070 $ 238,010 Commodities 19,223 26,283 26,250 35,250 Contractual Services 68,343 52,197 81,220 73,030 Total $ 250,898 $ 260,653 $ 340,540 $ 346,290 Percent Change 3.9% 30.6% 1.7% Full -Time Equivalent positions 2.10 2.04 2.47 2.47 % of costs covered by revenue 47.6% 41.7% 35.8% 35.6% Expenditures by Classification 21% oPersonnel Services oCommodities oContractual Services 10% 69% 20 CITY OF ARDEN HILLS, MINNESOTA 2020 BUDGET Function: Parks and Recreation Fund # 101 Activity: Park Maintenance Activity # 45200 Activity Scope Responsible for maintenance of City parks and trails as well as administration of the diseased tree/forestry program. This includes maintaining and improving playground and picnic facilities, fertilizing and mowing of grass, maintaining athletic fields, flooding and maintenance of outdoor ice rinks, snow and ice removal, and tree preservation within the parks system of the City. These assets of the City are extensively used by the residents, and improvements must be made to uphold the safety, functionality and beauty the City represents. Objectives 1. Continue pathway maintenance. 2. Continue implementing City's Comprehensive Park and Trails plan. 1. Other maintenance concerns coming up and not allowing completion of existing projects. 2. Budget constraints for future and existing projects. Budget Commentary The 2020 operating budget is a decrease of 6.5% from the previous year's budget. Decreases have been made to some line items in the contractual services budget based on a review of historical transactions. 2017 2018 2019 2020 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ 183,904 $ 205,199 $ 271,480 $ 284,610 Commodities 26,384 32,927 44,550 43,250 Contractual Services 157,426 155,196 201,940 156,640 Total $ 367,715 $ 393,322 $ 517,970 $ 484,500 Percent Change 7.0% 31.7% (-6.5%) Full -Time Equivalent positions 2.32 2.37 2.82 2.86 Expenditures by Classification OPersonnel Services 32% OCommodities oContractual Services 9% 59% `I CITY OF ARDEN HILLS, MINNESOTA MISCELLANEOUS SUMMARY EXPENDITURE ANALYSIS 2019 PERCENT 2017 2018 ORIGINAL 2020 OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2019 BUDGET Unallocated $ - $ 400,000 $ - $ - N/A Totals 0 400,000 0 0 N/A Total By Classification Personnel Services Commodities Contractual Services Capital Outlay Other Charges Totals Full-time equivalents - - - - N/A - - - N/A - - - - N/A - - - - N/A - 400,000 - - N/A 0 400,000 0 0 N/A 0.00 0.00 0.00 0.00 800 N r C w 600 Expenditures 0 aoo 200 0 -W 2017 ACTUAL 2018 ACTUAL 2019 ORIGINAL 2020 ORIGINAL BUDGET BUDGET 22 CITY OF ARDEN HILLS, MINNESOTA 2020 BUDGET Function: Unallocated Fund # 101 Activity: Transfers Activity # 49300 Activity Scope The transfers to other funds budget is utilized to account for the transfer of general fund revenues to other funds within the City financial structure. Obiectives 1. To build reserves for capital equipment replacement. 2. To subsidize infrastructure improvements. Issues Budget constraints. Budget Commentary This budget is used to account for transfers out of the General Fund to other funds of the City. $400,000 was transferred to the Equipment and Building Replacement Fund in 2018. 2017 2018 2019 2020 Budaet Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ - $ - $ - $ - Commodities - - - - Contractual Services - - - - Other Charges - 400,000 - - Total $ - $ 400,000 $ - $ - Percent Change 100.0% (-100.0%) 0.0% Expenditures by Classification 0% 23 oPersonnel Services oCommodities OContractual Services oOther Charges Attachment C' Ramsey County Sheriff's Office Bob Fletcher, Sheriff Memorandum Date: August 13, 2019 To: Pat Christopherson, City Clerk -Treasurer, White Bear Township Chris Heineman, City Administrator, City of Little Canada Dave Perrault, City Administrator, City of Arden Hills Michael Robertson, City Administrator, of North Oaks Terry Schwerm, City Manager, City of Shoreview Sack Thongvanh, City Administrator, City of Falcon Heights Kevin Watson, City Administrator, City of Vadnais Heights From: Jeff Ramacher, Undersheriff, Public Safety Services Division Kyle Mestad, Director of Planning & Policy Ashlee Bryant, Commander, Public Safety Services Division Reference: 2020 Contract Communities Budget Summary Introduction This memorandum has been prepared to summarize the 2020 Contract Communities budget, including major changes and cost increases. Within the 2020 Contract Communities budget, costs can be attributed to (1) Ramsey County changes and (2) investments made in the cities and township of the seven Contract Communities. Ramsey County Changes When Ramsey County elected offices and departments prepare a budget, the Finance Department provides a series of instructions and informs the amounts to budget for personnel costs. These are at the direction of the County Board, County Manager, or Finance Department as well as federal and state guidelines. For 2020, these included: global merit and cost of living adjustments (3.5%), Social Security, Federal Insurance Contributions Act (FICA), deferred compensation ($420 per year), retirement contributions (7.5% for coordinated and 17.7% for police and fire), health and dental insurance (16.5%), life insurance, long-term disability, and health care savings plan. In addition, the county adds a payroll surcharge for severance pay and to fund other post -employment benefits (OPEB) liability (5%). The County Board also approved a three year labor agreement with the Deputy Sheriffs (Law Enforcement Labor Services Local 322) in 2019 for a period from 2018 through 2020. The agreement included a ten cent base pay increase plus a 2% increase effective each January and a 1 % increase effective each July. These costs are also included in Contract Communities budget. In addition, the county also requires elected offices and departments to budget and pay for internal services. These include: Property management and rent at the Patrol Station, which comprises building maintenance and utilities. Contract Communities pays a percentage (64.58%) of this through administrative overhead. • Workers compensation premiums estimate. This is determined by the county and arrived at by a 50/50 formula using payroll data adjusted for risk factor plus five year incurred loss history. An Elected Office of 'RAMSEY COUNTY Ramsey County Sheriff's Office Bob Fletcher, Sheriff Memorandum Page 2 o�p'lEC7A1D'?�4i ,r A. -r • County garage is the hourly rate charged for vehicle services, including oil changes, preventable maintenance, routine maintenance, and outfitting. The following tables summarizes the county's internal service charges (estimates): Ramsey County Internal Service Charges Change Item 2019 Budget 2020 Budget Dollar Percent Property $128,424.94 $141,760.42 + $13,335.48 o + 10.38/o management Workers compensation $122,975.60 $124,998.53 +$2,022.93 + 1.65% County garage $67.50 $87.88 +$20.38 +30.19% (hourly rate) Contract Communities Investments In 2019, body -worn and in -car cameras will be implemented across the Sheriff's Office, including the Contract Communities. The estimated costs for implementation in 2019 is up to $1,387,176. Of that, approximately $306,000 is estimated for personnel and $1,081,176 is estimated for equipment and services (i.e., cameras, chargers, storage, etc.). All equipment and related services are available for purchase under state master contract. The Contract Communities has already agreed to contribute $100,164 in 2019. The staffing needs of the body-worn/in-car camera program include four (4) full-time equivalent (FTE) employees: a 1.0 FTE Deputy Sheriff Commander to serve as project manager to coordinate mandated auditing and ensure proper training and adherence to policies and procedures; a 1.0 FTE Information Services Local Area Network Support Specialist 2 to maintain body cameras/squad cameras, respond to software/hardware issues, and act as a liaison with the Information Services Department and vendor; and 2.0 FTE Investigative Assistants to analyze video evidence from body -worn and in -car cameras for response to data requests, identify and redact protected data from videos, serve as a liaison to other law enforcement agencies, and maintain video data. The ongoing personnel, equipment, and support is reflected in the Contract Communities 2020 budget. The Contract Communities will be responsible for a 12.87% or $61,600 of the personnel costs incurred through administrative overhead. The costs for equipment and ongoing services are based on the number of personnel and squads assigned to the Contract Communities for a budget estimate of $119,380. In total, the estimated costs for body -worn and in -car cameras is $180,980 in 2020. An additional Investigator (Deputy Sheriff) is added to the complement in the Contract Communities in 2020. The total number of cases investigated in 2018 for the Contract Communities has more than doubled in the last five years. Over the same time, there has been an increase in the number of sexual assaults reported as well as increases in cases generated from the Minnesota Adult Abuse Reporting Center (started in 2015). Additionally, there has been an increase in fraud reports, especially scams that prey on the vulnerable and elderly. Cases have also become more complex, often involving technology An Elected Office of 'RAMSEY COUNTY Ramsey County Sheriff's Office Bob Fletcher, Sheriff Memorandum Page 3 (including analysis of mobile devices and computers) and collaboration with multiple agencies (including intelligence sharing and de -confliction). As such, the Sheriff's Office conducted a comparative analysis of similar communities and law enforcement agencies. The following table displays the findings of the comparative analysis: Findings of Comparative Analysis (2018) Agency Population Cases FTEs Caseload Ratio Anoka County Sheriff's Office 82,522 1,537 17* 90.41 1 : 4,854 Chisago County Sheriff's Office 56,000 333 7 47.57 1 : 8,000 Dakota County Sheriff's Office 20,000 611 6 101.83 1 : 3,333 Ramsey County Sheriff's Office 80,842 1,916 6 319.33 1 :13,473 Washington County Sheriff's Office 70,000 1,700 8 212.50 1 : 8,750 Wright County Sheriff's Office 134,000 963 9 107 1 :14,889 "Anoka County Sheriff's Office investigates all felony level cases throughout the county. The Major Crimes Detectives Unit has 17 Major Crimes Detectives, 15 of which are assigned to general investigations. Cases represent the number of cases investigated in 2018. FTEs represent the number of full-time equivalent employees assigned as investigators. Caseload represent the average number of cases assigned each investigator. Ratio represent the number of investigators to the number of citizens. The comparative analysis indicated the following: • The Contract Communities had the highest number of cases investigated in 2018. • In terms of population served, the Contract Communities are the third largest. • The average caseload of a Contract Communities investigator is 319.33 cases, which is the largest among the communities reviewed. • The ratio of investigators per citizens highlights the service ability to the citizens of the Contract Communities. Summary The Contract Communities budget has been prepared consistent with instructions provided by the county for personnel costs. The investments in body -worn and in -car squad cameras improve public safety, reinforce transparency, and promote accountability. More importantly, cameras help to provide an objective view of interactions between the office and public. The addition of an investigator addresses understaffing, provides for more manageable caseloads, and situates the Contract Communities in closer alignment with similarly communities providing thorough investigations and justice to the victims of crime. An Elected Office of 'RAMSEY COUNTY O N C Co 00 O N Z � O LL W J i ry O W >- z L W Co 7 U Q U N O 7 m O N a2 O N 7 U Q N U 0 7 U Q 7 m It w LO CD M 00000 -.0- L() LO 0 0 L() T Q M OO 0 M L() 0 z 0 Co 0 O O N � � Lf) i— T fl - N T T Cl) U O O 00 Lf) O It 0 N M M fl a0 Ln m fl- Ln N 0 M ti It I M w O M O M LC) O O W O O N '� 151, 0 T Lf) O 00 It N 00 ,t `-' N U T M T �- 7 U Q N U 0 7 U Q 7 m It w LO CD M NT O 0 N O LO L() f� T "Zz 0 N ' Cfl 0 00 - 00 It N lf) T CO LO Lf) i— T fl - M T LC) N "t N M T N L() T 00 Cl) E O O 00 Lf) O It 0 M 00 O O N M M fl a0 Ln ' V fl- Ln N 0 M ti It I M 00 O M LC) sU�.ic�� M 0 0 0 0 0 0 0 M N O T T T LO N N M 0 M Ln 0 CD 0 O CD LO N 00 0 O M M It T N 00 (D 0 00 0 00 O M O (D r Lf) LL) M M O N O T Cl) M M V ti M O M 0 NI;T 0 ti M O 0 011zz 0 0 0 M O Lf) LO r 00 M O Cl) N O M N O O (O � O O 000 O (O T W O O O Lf) � M O It N Lf) 0 N � N M (D f- M L() M N It 00 O rlM Attachment E 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0000000000000000 LO O 0 LO 00 O 0 T CO LO 00 00 O Cl) 00 O O T M O N Lf) M O O M It N N O 00 O 0 N 0 0 0 00 00 (D 0 0 00 00 LC) O O 0 O O M r Co O 0000 N 0 LO O U U C fl- 0 M 0 0 N L[) L[) 00 � Lf) M 0 O It O H O CD NIt Or-- O O ti N (D N I -'t T (D't (D 't 0 O M r- N 00 M T LC) N "t N M T N L() T 00 d E 0) O o6i LU U �O o U LL U O Q C Z C U 0) C V o LU X N O M ON M w �� sU�.ic�� w N It 00 O rlM Attachment E 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0000000000000000 LO O 0 LO 00 O 0 T CO LO 00 00 O Cl) 00 O O T M O N Lf) M O O M It N N O 00 O 0 N 0 0 0 00 00 (D 0 0 00 00 LC) O O 0 O O M r Co O 0000 N 0 LO O O oD M 0 O Cc Lf!CO fl- N LO T N ' fl- - O (.D fl- 0 M 0 0 N L[) L[) 00 � Lf) M 0 O It O H O CD NIt Or-- O O ti 0 '11' N ti It CM 00 O Cl) Lf) 14 1- "t 00 N Cl) 0 M O M M CO (D (D ti T T f- ti 0 0 M M O T M o0 T M O"Zz M LS) f� 0 M":t M O o0 O O M M N aD O rl- M r- O M M O M (D O N 0 r LO (D 0 0 rl- LO qll- 0qll- N N T LO N CO T N T N"t CO if f� Lf) N 0 0 0 00 ti 00 T Lf) 00 Cl) 00 0 M 0 0 M O N O L[) O M fl- pl- (D 't L[) O N 0 00 O ti O":t a0_ V M M Lf) I� ":t ti T Cl O i— 00 M M L() "t T (D T f- M 0 Co 00 fl- O (D O (.D N T 00 T 't (.D 't (V (V ti 0 M 00 't 00 M T LC) N t M M T N LC) T M It 0 0'00-0 0 0'00-0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 OM -0 0 OM -0 0 OM-0 OM-0 OM-0 OM-0 OM-0 ow-0 OM-0 OM-0 OM-0 0 0 0 N ti 0"T 00 O O ti 00 C) "T "T C) 00 O T Cl O (V 0 0 M I- 0 N T 0 CD O I- � M CD O O 0 0 0 0 00 0 00 0 00 (D 0 0 0 0 00 O M T O T T N 00 N 00 O f� 'It O f- 0 0 Ln M O 0 M 0 M 0 M M N 0 M O 0 T M W M M Lf) T M O M 0 M (0' 00 M v N O Lf) f� 0 M N Lf) C6 M C\jN — M— It w M M` "— N N 0 LO 0 r- 00 CO CD N N Cl) N LL) CM CM O O 00 LO f- O M O (D O (D N T T LC) LO Cl) (D O O Ln T o0 o0 Or- 0 M C 0 O Ln M O N M L() N 0"t T M- M (.D 0) - O M (D O 00 O O N LO PI- O 0 PI- O O O PI- N 00 M T LO T M T M T N LO r 00 It 0 O L[) O (D O O 00 O N O O Ln O N O O N O O ti 0 0 0 0 L[) I- r- L[) fl- O O O L() T O S (M O O Lr Lf) N r- � O W Cl O It � Lf) M 0 O It O H O CD NIt Or-- O O ti N (D N I -'t T (D't (D 't 0 O M r- N 00 M T LC) N "t N M T N L() T 00 � T 00-001 0000 1,00-00 00 (D � O O LL) Co O CD Co LO 0 N 'IT O Co"tO O r- N (CO O r O_ M T M O 00 (Do oc N T O M O N_ O LCO O M M LL) Co (q CD Co LO 0 0 0 0 0 1-00- O O Lf) O Cl O M 0 N Co O M Co N Co N N r Lo ' N 0 0 M N 0 M 0 � N M M v N M LL) Co O CD Co LO 0 N 'IT O Co"tO O r- N (CO O r O_ M T M O 00 (Do oc N T O M O N_ O LCO O M M LL) Co (q CD Co LO 0 0 0 0 0 1-00- O O Lf) O Cl O M 0 N Co O M 00 N O T 00 T Ln V 00 rVI Co N Co O Co 0 Co O Ln M T O Co O f� O 00 Lf) N N N T 0 CO v Co CO N O N It Co O Il- 't Co O Lf) f_ 00 O N V N �t T 00 M 00 N (q T 00 T Ln V 00 rVI Co N LLO N N r Lo ' N O N Co T O M 't M N M M v N M 00 N O T 00 T Ln V 00 rVI Co N Co O Co 0 Co O Ln M T O Co O f� O 00 Lf) N N N T 0 CO v Co CO N O N It Co O Il- 't Co O Lf) f_ 00 O N V N �t T 00 M 00 N (q T 00 T Ln V 00 rVI H w 0- m M w m w a O) Cn o C w m- CM 0 ~ LU U) ° m C p U) otf U_ p W C o o c O C N c Y _ W U) v 0 W U C °� 0 M p M O� X H_ N O X w I- U) C 4? 0 E Cu p zC c O �U L � �-�U� " Lamed a) q U w J p Z co U) a) w O U J -i Q w C cL N co O>> O 47 •V i C U O Q O Q w O H a -5 -T °) E .� .L o Cu Lo ° M 0) U Co H a a) Cu C H O X QowLUE'LC��dd0-0-Of HH O X 0-20H O w H w H