HomeMy WebLinkAbout10-21-19-WSMayor: Address:
David Grant 1245 W Highway 96
Arden Hills MN 55112
Councilmembers: 1 EN HILLS Phone:
Brenda Holden 651-792-7800
Fran Holmes City Council Work Session
Dave McClung Agenda website:
Steve Scott October 21, 2019 www.cityofardenhills.org
5:00 P.M.
City Hall
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well-maintained infrastructure, fiscal soundness, and our
long-standing tradition as a desirable City in which to live, work, and play.
CALL TO ORDER
1. AGENDA ITEMS
1.A. 3246 New Brighton Rd Redevelopment
O'Meara
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
ATTACHMENT E.PDF
ATTACHMENT F.PDF
1.B. Old Snelling Avenue And County Road E Improvements Update
Todd Blomstrom, Interim Public Works Director/City Engineer
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
1.C. Old Snelling Trail And Watermain Improvements Project
Todd Blomstrom, Interim Public Works Director/City Engineer
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
1.D. CIP Discussion
Gayle Bauman, Finance Director
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
1.E. Council Chambers Additional Monitors
Dave Perrault, City Administrator
Documents:
MEMO.PDF
15. Council Tracker
Dave Perrault, City Administrator
Documents:
MEMO.PDF
2. COUNCIL/STAFF COMMENTS
ADJOURN
AGENDA ITEM — IA
,--iIZEN HILLS
MEMORANDUM
DATE: October 21, 2019
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Mike Mrosla, Community Development Manager/City Planner
SUBJECT: Planning Case #19-007
Applicant: O'Meara Construction
Property Address: 3246 New Brighton Road
Request: Concept Plan Review
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
The Concept Plan Review process is an opportunity for the City Council to provide comments and
questions regarding proposed development in regards to general public health, safety, comfort and
general welfare of the inhabitants of the City of Arden Hills. A concept review is considered
advisory and is nonbinding to the City and applicant (Section 1320.14, Subd 4 of the Zoning Code).
No formal action can be taken at a Work Session. If the applicant decides to proceed with the
project a formal application will be subject to the full review process, including a public hearing
with Planning Commission and City Council review.
Background
The existing property at 3246 New Brighton Road is approximately 2.8 acres in size and is
comprised of the decommissioned Lake Johanna Fire Station No.1 building, a detached garage,
and parking areas. The property is zoned R-2, Single and Two Family Residential and is guided
as Very Low Density Residential on the Land Use Plan.
The subject property has had three (3) development applications since 2017. The first application
was submitted in April, 2017. The developer was requesting to subdivide the subject property into
four (4) lots (Attachment A). However, the landowner and the applicant couldn't agree on a sale
price and the applicant withdrew their application. In January, 2018 a different applicant submitted
an application requesting to subdivide the subject property into four (4) lots (Attachment B). On
April 23, 2018, the City Council considered the application for a Preliminary Plat, Final Plat,
City of Arden Hills
City Council Work Session for October 21, 2019
Page 1 of 5
Comprehensive Plan Amendment, and Variance. The City Council voted to deny this application
because the proposal was not consistent with the Comprehensive Plan designation of the property
as Public and Institutional.
At their May 28, 2018 meeting the City Council approved a Comprehensive Plan Amendment,
Preliminary Plat and Variance at the subject property. The Comprehensive Plan Amendment
changed the designation of the property from Public and Institutional to Very Low Density
Residential. The approved Preliminary Plat created three (3) single-family residential lots
(Attachment C) on the existing lot. The proposed project never came to fruition and the property
was voluntarily foreclosed. At this time the Sheriff sale has occurred and the property is currently
in the two (2) month redemption period.
Discussion:
O'Meara Construction is proposing to acquire the property and remove the existing blight fire
station. The Applicant is proposing to subdivide the property and create four (4) owner occupied
single-family residential lots (Attachment D). The Applicant is requesting feedback on the
creation of four (4) lots.
Existing Conditions
The site is bordered to the north, east and south by single-family detached homes. Generally, the
topography along New Brighton Road is relatively flat while the rear of the property drops off
approximately 28 feet to a wetland. This wetland is a land locked basin and does not have an
overland connection to Lake Johanna.
Concept Plan Proposal
The proposed four (4) lots have the same dimensions as the previous subdivision applications for
four (4) lots. As proposed, Lot 1 has a size of 21,827 square feet, Lot 2 has a size of 28,140 square
feet, Lot 3 has a size of 31,793 square feet and Lot 4 has a size of 43,357 square feet. The Zoning
Code requires a minimum lot size of 11,000 square feet in the R-2 District.
Lot Total Lot Area
(Square Feet)
Width
(Feet)
Depth
(Feet)
Zoning Code
R-2 District 11,000
85
120
1 21,187
81.75
267
2 28,140
81.75
288
3 31,793
81.75
389
4 43,357
81.75
321
The Code also requires individual lots in the R-2 Zoning District to have a street frontage of at
least 85 feet, and a lot depth of at least 120 feet. As indicated by the Applicant and reflected on
the submitted plans, all lots have a lot width 81.75 feet and a minimum depth of 120 feet. The
reduced lot width would require approval of a Variance or request of a Planned Unit Development.
The lot width is the only flexibility the applicant is requesting. The proposed lots and building
meet all other R-2 standards.
City of Arden Hills
City Council Work Session for October 21, 2019
Page 2 of 5
Lot Coverage
The zoning code has numerous requirements that restrict the size and scale of what can be built,
such as maximum structure coverage, minimum greenspace, setbacks, building height and floor
area ratio (FAR). For the purpose of discussion, the table below depicts the difference in lot
coverage requirements between the previous approved plan and the proposed plan. It should be
noted that the example below shows the maximum square footage that could be built based on the
current zoning and are not what is proposed at this time for the site. The table shows that the
proposed plan would reduce the buildable area compared to the previously approved plan.
The maximum building height in the R-2 District is 35 feet. All homes constructed on the site will
be required to meet the City's height requirements. The images below are some examples of
potential housing product submitted by the applicant (Attachment E). It is important to note that
the final product design could vary as the proposed developer builds custom homes to meet their
clients design requirements.
Setbacks
The minimum building setbacks in the R-2 District are 40 feet in the front yard, 30 feet in the rear
yard, and a 5 -foot minimum in the side yard, with both sides required to add up to a minimum of
15 feet. Based on the site plan provided, all setback requirements stated in the Zoning Code would
be met by the proposed development. In addition, the Applicant incorporated feedback provided
from a resident at the June 11, 2019 neighborhood meeting. The resident asked the Applicant if it
were possible to increase the front yard setback from south to north to better match the character
of the existing neighborhood. The Applicant reviewed the proposal and implemented the
recommendation as shown on the submitted plan and below. The front yard setback to the dwelling
City of Arden Hills
City Council Work Session for October 21, 2019
Page 3 of 5
Max
Max Total Gross
Structure
Max Total Gross
Max Structure
Floor Area (FAR
Coverage
Greenspace
Floor Area
Lot Area
Coverage 25%
Greenspace65%
.3 or 301%)
Lot Area
25%
65%
(FAR.3or301%)
29,723
7,431
19,320
8,920
21,187.00
5,296.75
13,771.55
6,356.00
-
41,802
10,451
27,171
12,540
28,140.00
7,035.00
18,291.00
8,442.001
53,593
13,398
34,835
16,080
31,793.00
43,357.00
7,948.25
10,839.25
20,665.45
28,182.05
9,537.001
13,005.001
The maximum building height in the R-2 District is 35 feet. All homes constructed on the site will
be required to meet the City's height requirements. The images below are some examples of
potential housing product submitted by the applicant (Attachment E). It is important to note that
the final product design could vary as the proposed developer builds custom homes to meet their
clients design requirements.
Setbacks
The minimum building setbacks in the R-2 District are 40 feet in the front yard, 30 feet in the rear
yard, and a 5 -foot minimum in the side yard, with both sides required to add up to a minimum of
15 feet. Based on the site plan provided, all setback requirements stated in the Zoning Code would
be met by the proposed development. In addition, the Applicant incorporated feedback provided
from a resident at the June 11, 2019 neighborhood meeting. The resident asked the Applicant if it
were possible to increase the front yard setback from south to north to better match the character
of the existing neighborhood. The Applicant reviewed the proposal and implemented the
recommendation as shown on the submitted plan and below. The front yard setback to the dwelling
City of Arden Hills
City Council Work Session for October 21, 2019
Page 3 of 5
units ranges from 40 to 60 feet. The Applicant has stated that they intend to preserve as many trees
as they can onsite.
Neighborhood meetings
The Applicant held two (2) information neighborhood meetings. The first meeting was held on
June 11, 2019. There were three (3) residents in attendance. Questions were raised regarding
traffic, density, building scale, setbacks and landscaping.
A second neighborhood meeting was held on June 27, 2019. There were nine (9) residents in
attendance. The Applicant presented an updated site plan that addressed the neighbor's setback
concerns. Questions were raised regarding project timing, concerns with the blight at the fire
station, landscaping, building scale, past proposals, traffic and general project details.
City of Arden Hills
City Council Work Session for October 21, 2019
Page 4 of 5
Attachments:
A. 2017 Withdrawn Site Plan (4 lots)
B. 2018 Site Plan (4 lots)
C. Approved Site Plan (3 lots)
D. Proposed Concept Plan (4 lots)
E. Dwelling Unit Elevations
F. Air photo with proposed units and lots
City of Arden Hills
City Council Work Session for October 21, 2019
Page 5 of 5
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AGENDA ITEM —1B
,-ARZEN HILLS
MEMORANDUM
DATE: October 21, 2019
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Todd Blomstrom, Interim Public Works Director/City Engineer
SUBJECT: Old Snelling Avenue and County Road E Improvements Update
Budgeted Amount: Actual Amount: Funding Sources:
$2,850,000 TBD Ramsey County/MSAS, PIR, City
Utility Funds, Assessments
For Council Consideration
Staff is available to provide an update to the City Council regarding the preliminary findings for
the Old Snelling Avenue and County Road E Improvements project. Staff is seeking direction
regarding the preferred alignment of the potential trail extension and the general configuration of
the roundabout intersection design.
Background
On August 26, 2018, the City Council adopted Resolution 2019-026 ordering the preparation of a
feasibility report for the 2020 pavement management program. The proposed improvements
include Old Snelling Avenue from approximately Arden Oaks Drive to Trunk Highway 51 and
County Road E from Ridgewood Road to Pascal Avenue.
The general scope of the project includes reconstruction of the segment of Old Snelling Avenue
referenced above, construction of a single lane roundabout at the intersection with County Road
E, construction of a pedestrian trail along Old Snelling from County Road E to TH 51, and
replacement of water, sanitary sewer and storm sewer based on a condition assessment currently
underway. This project is included in the City's Capital Improvement Program and the Ramsey
County Transportation Improvement Program.
Page 1 of 2
A preliminary schematic layout of the roadway, intersection and trail improvements has been
prepared for the project. Prior to completing the feasibility report, staff requested this agenda
item on the work session to discuss the design alternatives for the road and trail improvements.
The preliminary layout for intersection alternatives is provided in Attachment A. The
preliminary layout for the road and trail improvements is provided in Attachment B. A larger
roll plot of Attachment B will be provided at the work session. Staff will also have a preliminary
cost estimate available to discuss at the work session.
Attachment
Attachment A — Intersection Alternatives
Attachment B — Roadway and Trail Layout
Page 2 of 2
0
v-
Aw
0
Attachment A
50 0 50 100
scale 25 feet
s
r
r
Z
c�
V
PHONE: (651) 490-2000 S N E L L I N G AVE. / COUNTY RD. E
3535 VADNAIS CENTER DR.
SEH ST. PAUL, MN 55110 ROUNDABOUT
OPTION 1
COUNTY RD. E
DRAWING NO. 1
AGENDA ITEM — 1C
,-ARZEN HILLS
MEMORANDUM
DATE: October 21, 2019
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Todd Blomstrom, Interim Public Works Director/City Engineer
SUBJECT: Old Snelling Trail and Watermain Improvements
Budgeted Amount: Actual Amount: Funding Sources:
$3,376,269.85 $3,902,275.76 Ramsey County/MSAS, PIR,
(contractor only) (contractor only) Developer Reimbursement,
Water and Storm Utility
For Council Consideration
Staff is available to provide an update to the City Council regarding potential resolution of
outstanding change order claims for the Old Snelling Trail and Watermain Improvements
project.
Background
On March 26, 2018, the City Council adopted Resolution 2018-022 Awarding the Old Snelling
Trail and Watermain Improvements Project to Sunram Construction, Inc. in the amount of
$3,376,269.85. A total of eight (8) progress payments have been approved by the City Council,
with the total work certified to date of $3,655,663.64 as outlined in the City Council agenda
memo for Payment No. 8.
A total of five change orders have been approved for the project as described below, totaling
$494,750.34. Copies of all five change orders are provided in Attachment A.
■ Change Order No. 1 in the amount of $142,675.38 for the addition of helical piles to
support retaining Wall 3, additional tracer wire along the new watermain, changes in
pavement markings, and additional pavement removal work.
Page 1 of 2
■ Change Order No. 2 in the amount of $219,014.45 for subgrade corrections and base
material.
■ Change Order No. 3 in the amount of $124,570.73 for additional depth extension of
helical piles for Wall 3, reinforced soil slope for Wall 1, and extra signage for detour
route.
■ Change Order No. 4 in the amount of $5,904.56 for modifications to the pedestrian
flasher pedestal at the Bethel University intersection and additional drain tile within the
roadway.
■ Change Order No. 5 in the amount of $2,585.22 for additional signage needed to direct
traffic to Bethel University.
Sunram Construction continues to have unresolved change order claims for the project. WSB
and Sunram Construction attempted to negotiate a settlement of claims over the past several
months. Change Order No. 6 in the amount of $31,255.57 was prepared by WSB based on
recent negotiations. A copy of draft Change Order No. 6 is provided in Attachment B. Sunram
Construction has indicated that they continue to have approximately $89,000 of additional
change order claims for the project beyond the items included in the proposed Change Order
No. 6.
City staff requested this item on the work session agenda to provide a status update for the
project and review the terms of dispute resolution as outlined in the construction contract. The
Supplementary General Conditions state: "If the dispute cannot be resolved between the
Contractor and the Engineer staff, the presidents of the respective firms will meet to attempt to
resolve the dispute(s). If resolution is not achieved, the dispute shall be submitted to non-
binding mediation."
Attachment
Attachment A — Change Orders No. 1 through No. 5
Attachment B — Change Order No. 6 (DRAFT)
Page 2 of 2
Attachment A
STATE AID FOR LOCAL TRANSPORTATION Rev. February 2018
ra.Ns%oar.non \.r j^`1 iii GE �C)RD LI
SP/SAP(s) 187-020-021 1 MN Project No.: I I Change Order I 1
Project Location _Old Snelling Trail, County Road E, and E2
Local Agency Arden Hills Local Project No.
Contractor Sunram Contracting Contract No.
Address/City/State/Zip 20010 751h Ave north, Corcoran, MN 55340
Total Change Order Amount $ $142,675.38
During the construction of Wail 3 along Old Snelling road it was determined through potholing that
the depth and extent of the unsuitable materials under wall 3 extended substantially further than
could be determined through the project soil borings. This change in depth would have caused a
substantial increase in project cost for the necessary removal of this material. Therefore, the
Engineer designed an alternative to place the retaining wall on a Helical pile support system to
mitigate the change in soil conditions encountered.
During the construction of the drilled water main, the City requested that the contractor pull two
wires with the Water main to ensure a backup wire is available to locate the water main if needed.
This request was made after a wire broke on one segment of the installed watermain requiring
the contractor to drill a new wire and then dig down to connect to the existing wire for locating the
watermain. Therefore, the Contractor started pulling two wires along the remaining sections of
watermain that had not been install on the project and they drilled a new wire along the stretch of
pipe where the tracer wire had broken and dug down to connect the new wire to the existing.
During the construction of the project is was determined that the existing pavement markings
were conflicting with the project detour traffic control. Therefore, the engineer directed the
Contractor to remove the existing project striping that conflicted with the project traffic control
plan. The contractor agreed to this extra work to remove the striping on the project, the pricing
shown below includes all necessary mobilization, additional traffic control, and labor for flagging
required to complete the work.
During the first stage of construction it was discovered that most of the existing pavement
removal was substantially thicker than what was found in the borings. This included thicker
bituminous pavement and an underlying concrete pavement with reinforcing. The contractor
requested to be compensated for the changed condition and the extra work necessary to remove
the concrete pavement and extra bituminous.
"Group/
funding
Category
® •
Item No.
e• . .• a
Description
Unit
•re •r e •
i
i Unit Price
e
+ or—
Quantity
+ or—
Amount $
4
2411.61 E
Helical Piles
Each
1015.00
77*
$78,155.00*
Prime markup on Subcontractors
10%+2%
$5,563.10
4
2504.603
Additional tracer wire installed with WM
LF
$ 0.62
3383
$ 2,097.46
4
2504.603
Drill tracer wire along WM and connect
LS
$3,750
1
$ 3,750.00
Prime markup on Subcontractors
10%
$ 584.75
Page 1 of 2
STATE AID FOR LOCAL TRANSPORTATION Rev. February 2018
l P,!:7F
SP/SAP(s) 187-020-021 MN Project No.: Change Order No7T 1
*Estimated amount, final quantities have not been completed
**Group/funding category is required for federal aid projects
Approved bytti� bi Date:
Print Name: i
Approved by CKc,
ractor: - Date:
Print Name: Iv,
Approved by Ramsey County:
Print Name:
Date:
Consultant Engineer: _� rz-. V Date: 7A'1 t
Print Name:--�.•ti ��
DSAS Portion: The State of Minnesota is not a participant in this contract. Signature by the
District State Aid Engineer is for FUNDING PURPOSES ONLY and for compliance with State
and Federal Aid Rules/Policy. Eligibility does not guarantee funds will be available.
This work is eligible for: _ Federal Funding _ State Aid Funding
District State Aid Engineer:
Page 2 of 2
_ Local funds
Date:
4 2104.505
Remove striping 4" Single Line
LF
$ 0.92
8436
$ 7,761.12
4 2104.505
Remove striping Cross Block
SF
$4.40
370
$ 1,628.00
4 2104.505
Remove Arrow
Each
$190.00
5
$ 950.00
4 2104.505
Remove extra Depth pavement
SY
$9.34
4406*
$ 41,152.04
Prime markup on Subcontractors
10%
$ 1,033.91
Net Change this Change Order
1 $142,675.38
*Estimated amount, final quantities have not been completed
**Group/funding category is required for federal aid projects
Approved bytti� bi Date:
Print Name: i
Approved by CKc,
ractor: - Date:
Print Name: Iv,
Approved by Ramsey County:
Print Name:
Date:
Consultant Engineer: _� rz-. V Date: 7A'1 t
Print Name:--�.•ti ��
DSAS Portion: The State of Minnesota is not a participant in this contract. Signature by the
District State Aid Engineer is for FUNDING PURPOSES ONLY and for compliance with State
and Federal Aid Rules/Policy. Eligibility does not guarantee funds will be available.
This work is eligible for: _ Federal Funding _ State Aid Funding
District State Aid Engineer:
Page 2 of 2
_ Local funds
Date:
STATE AID FOR LOCAL TRANSPORTATION Rev. February 2018
�....,�..rs
CHANGE ORDER
v�.aron*new i �
SP/SAP(s) 187-020-021 1 MN Project No.: I I Change Order
Project Location Old Snelling Trail, County Road E, and E2
Local Agency Arden Hills Local Project No.
Contractor Sunram Contracting Contract No.
Address/City/State/Zip 20010 75" Ave North, Corcoran, MN 55340
Total Change Order Amount $ $219,014.45
During the construction of the trails and drilled watermain it was determined that the
encountered subgrade materials were too saturated to effectively compact back into the
excavation areas and build the road, to be paved. The County also required that the subgrade be
corrected along the shoulder of the County Road where the widening area was increased and in
all the excavation areas located within the County pavement of the County Road. This Change
Order accounts for the estimated amount of extra subgrade excavation, select granular and Class
5 as well as necessary drain tile to complete the grading and paving of these areas. The cost
estimate is based on the increase over the original plan quantities at the bid unit prices for the
grading work and the drain tile is based on negotiated unit price.
Estimate
**Group/
funding
Category
Of Cost: (Include any increases or decreases in contract
Item No. Description
items, any
Unit
negotiated or force
Unit Price
account items.)
+ or —
Quantity
+ or —
Amount $
3
2105.507 Subgrade Excavation
CY
$15.35
4476*
$ 68,706.60
3
2105.522 Select Granular Borrow
CY
$28.75
3805*
$ 109,393.75
3
2211.501 Aggregate Base Class 5
TON
$22.80
1017*
$ 23,187.60
3
2502.521 4" Drain tile
LF
$18.00
725*
$ 13,050.00
3
2502.521 Drain tile Headwall
EACH
$613.00
5*
$ 3,065.00
Prime Contractor markup on Drain Tile
10%
$ 1,611.50
Net Change this Change Order
$ 219,014.45
*Estimated amount, final quantities have not been completed
**Group/funding category is required for federal aid projects
Page 1 of 2
M STATE AID FOR LOCAL TRANSPORTATION
awom .r o
;..�ew HA1-,1GE UPDEIR
Rev. February 2018
SP/SAP(s) 187-020-021 Project N .: Change Order No. 12
Approved by1'Y1�qD Date:
Print Name:
Approved by C tractor: ^t ' y, /� )i.•�viw� Date: �' I
Print Name: tv,
Approved by Ramsey County: Date:
Print Name:
1
Consultant Engineer: 1 Date:4-4/1.8
Print Name: -
DSAE Portion: The State of Minnesota is not a participant in this contract. Signature by the
District State Aid Engineer is for FUNDING PURPOSES ONLY and for compliance with State
and Federal Aid Rules/Policy. Eligibility does not guarantee funds will be available.
This work is eligible for: _ Federal Funding _ State Aid Funding _ Local funds
District State Aid Engineer:
Page 2 of 2
Date:
m,b STAT` E// AID F(O(R' LOCAL TRANSPORTATION,
Rev. February 2018
SP SA/ P(s} 187-020-021 1 MN Project No.: I Change Order No. 3
Estimate
**Group/
funding
Category
Of
Item No.
or decreases
Description
in contract items,
any
Unit
negotiated.account
Unit Price
items.)
Quantity
or—
Amount $
3
Helical Pier Extensions
LF
$ 31.00
543.4
$
16,845.40
3
Wall 3 Footing Reinforcing
LBS
$ 2.15
10,740
$
23,091.00
3
Reinforced Soil Slope Wall
ISF
$ 35.00
1898
1 $
66,430.00
3
Detour Traffic Signage Added
LS
$1,531.25
1
$
1,531.25
3
Additional Traffic control
LS
$ 3,012.65
1
$
3,012.65
3
Portable Message Boards
Day
$ 205.00
14
$
2,870.00
3
Pump Rental for Dewatering
LS
$ 8,364.50
1
$
8,364.50
Prime Contractor markup
10%
$
2,425.93
Net Change this Change Order
$ 124,570.73
*Estimated amount, final quantities have not been completed
**Group/funding category is required for federal aid projects
Approved by City Engineer: uial Date: tO (z_
Print Name: f32 6
Approved by Contractor: 'saA L \1 i/1�Y� Date: 9 `�_l - I f_�
Print Name: L+) e S un reL vv-%
Approved by Ramsey County: _ _ - Date:
Print Name:
Consultant Engineer. Date: I lzr?zl
Print Name:
DSAE Portion: The State of Minnesota is not a participant in this contract. Signature by the
District State Aid Engineer is for FUNDING PURPOSES ONLY and for compliance with State
and Federal Aid Rules/Policy. Eligibility does not guarantee funds will be available.
This work is eligible for: ` Federal Funding _ State Aid Funding
District State Aid Engineer:
Date:
Local funds
M STATE AIDFORLOCAL TRANSPORTATION Rev. February 2018
C.
ennioii +c'u HANGE
SP/SAP(s) 187-020-021 MN Project No.: z Change Order No. 13
Project Location
� Old Snelling Trail,. County Road E, and E2
Local Agency. I Arden Hills Local Project No.
Contractor Sunram Contracting Contract. No.
Add resslCitylState/Zip 20010 751' Ave north, Corcoran, MN 55340
Total Change Order Amount $124,570.73
During the construction of wall 3 there were some helical piles that went deeper than the
estimated 25' that the "EACH" price was based on in Change order number 1. Therefore, to
attain the necessary bearing on the piles the engineer directed the Contractor to add additional
length to the piles and continue to drill until the achieve bearing. The contractor agreed to this
extra work to add the piling length but asked to be compensated per Lineal foot added to the
piles. The Engineer also directed the Contractor to add reinforcing to transfer the load between
the piles within the concrete footing that supports wall 3.
During construction, the in-place soils encountered outside of retaining wall 1 along the pond was
found to be unsuitable to construct the retaining wall block on. Therefore, the engineer directed
the Contractor to build a Reinforced Soil Slope (RSS) in place of retaining wall number 1. The
Contractor agreed to this extra work to build the RSS wall in place of the retaining wall but asked
to be compensated for the work.
During the Construction of the project it was determined that extra signage was needed on the
detour to direct Traffic around the project road closure. This included adding 27 "Old Snelling
Ave" signs to all the detour route markers and some additional barricades and signage including
"Bethel University signage" and two portable message boards, The Engineer directed the
contractor to add the signs, the contractor agreed to this work but asked to be compensated for
adding the additional signs. The price below is to install the signs that includes all material and
labor to install the 2.5 SF signs and for the extra signage used on the project.
Construction of retaining wall 1 and the removal of the storm sewer in the area caused the
existing storm pipes to be taken off line while the work was completed. During this time, the
Contractor staged a 6" pump onsite in case of rain events to pump water out of the pond located
south of the Railroad tracks to prevent flooding of private property. The pump was then used to
lower water in the pond to construct the reinforced soil slope along wall one. The Engineer
agreed to this extra work to rent the pump by the month and pay for the operation costs to set up
and fuel the pump while it was being used
Page 1 of 2
orMrMJk rr�ri a. STATE
AID
FORL
OCAL TRANSPORTATION
MYHitrrSHfN0.E ORDER
Rev. February 2018
SP/SAP(s) 187-020-021 MN Protect No.: I I Change Order No. 14
__._____ --- ...... .... .....
.
Project Location I Old Snelling Trail, County Road E, and E2
.........
Local Agency Arden Hills Local Project No.
Contractor Sunram Contracting Contract No.
Address/City/State/Zip 20010 75th Ave north, Corcoran, MN 55340
Total Change Order Amount $ 5,904.56
During the construction of the project it was determined that the current sign locations on the
pedestrian flasher pedestal at the Bethel University intersection did not comply with current ADA
specifications. The signs and solar battery had to be raised on the pole and additional matching
signs were required on the backsides of the pole. The same work was performed on the adjacent
pedestrian flasher pedestal on the opposite side of the road. The contractor agreed to the
additional work but asked to be compensated for the work.
During construction, the county requested that drain tile be installed in the sand subbase and
connected to the newly constructed storm sewer system. The drain tile that had to be installed in
areas where the base materials were previously placed required additional time and effort to
install. The Contractor agreed to perform this additional work as T&M.
Page 1 of 2
mvl STATE AID FOR LOCAL TRANSPORTATION
CHANGE ORDER
1RA"StOTA(IOH
Rev. February 2018
Sp/SAP(s) x187-020-021 MN Project No.: Change Order, No. 4
Of Cost:
(Include any increases or decreases in contract iten7s,
Di dription
any
Unit
negotiatedEstimate
Unit Price
Quantity
Amount $ ,
Group/
funding
Category
Item No.
4Adjustments
Pedestrian Flasher System
EACH
$ 1,540.00
2
$ 3,080.00
Prime Contractor Markup
10%
$ 308.00
4
Extra Drain Tile Work
LS
$ 2,516.56
1
$ 2,516.56
Net Change this Change Order
$ 5,904.56
*Estimated amount, final quantities have not been completed
**Group/funding category is required for federal aid projects
Due to this change, the contract time: (check one)
(X) Is NOT changed I () May be revised as provided in MnDOT Specification 1806
( ) Is Increased by Working Days (X) Is Increased by _12 Calendar Days
( ) Is Decreased by Working Days ( ) Is Decreased by Calendar Days
Approved by P, r:
Date: IZ IJ
Print Name:
Approved by Contractor: Date: jVIA//
Print Name: M SN-�-+ •
Approved by Ramsey County:
Date:
Print Name:
Consultant Engineer:� Date: 12AI--- I.9
Print Name: (Ira` C_ 1� �
DSAE Portion: The State of Minnesota is not a participant in this contract. Signature by the
District State Aid Engineer is for FUNDING PURPOSES ONLY and for compliance with State
and Federal Aid Rules/Policy. Eligibility does not guarantee funds will be available.
This work is eligible for: — Federal Funding _ State Aid Funding _ Local funds
District State Aid Engineer:
Page 2 of 2
Date:
m3 STATE AID FOR LOCAL TRANSPORTATION Rev. February 2018
CHANGE ORDER
IAHt1°tTaf1011
SP/SAP(s) 187-020-021 MN Project No.: Change Order No.75-7
---r
Project Location
j Old Snelling_ Trail, Count Road E, and E2
Local Agency
Arden Hills
Local Project No.
Contractor
Sunram Contracting
Contract No.
_
Address/City/State/Zip
J
20010 751h Ave north, Corcoran, MN 55340
Total Change Order Amount $ 2,585.22
During the construction of the project it was determined that a 4" Gate Valve with Box would have
to be installed to replace the existing gate valve in poor condition at Sta. 67+99 for the Valentine
Hills Elementary School water connection. Our project did not include this item as a bid item in
the original bid as this was not expected work that needed to be performed.
During construction, it was also determined that 5 Kleen Break Mounting systems would be
required for 5 salvaged signs on top of Walls 2 and 3. To meet ADA requirements, the signs had
to be moved outside of the newly constructed pedestrian trail and placed on top of the also newly
constructed retaining walls. These special mounting systems were necessary to secure the signs
to the top of the block walls.
Estimate Of Cost: (tnctuav any increases or decreases in contract items, arry nugotiatud of force account items)
Page 1 of 2
m� STATE AID FOR LOCAL TRANSPORTATION
CHANGE ORDER
Rev. February 2018
SP/SAP(s)1 187-020-021 MN Project No.: Change Order No. 15
**Group/
funding
Category
Item No.
Description Unit
+ or — + or —
Unit Price Quantity Amount $
7
Install 4" Gate Valve with Box EACH
$ 1,575.20 1 $ 1,575.20
2
Install Kleen Break Mounting Systems EACH
$ 155.00 5 $ 775.00
Prime Contractor Markup
10% $ 235.02
Net Change this Change Order $ 2,585.22
"Estimated amount, final quantities have not been completed
"Group/funding category Is required for federal aid projects
(X) Is NOT changed I () May be revised as provided in MnDOT Specification 1806
( ) Is Increased by Working Days (X) Is Increased by Calendar Days
( ) Is Decreased by Working Days ( ) Is Decreased by Calendar Days
y ay-
Approved
rApproved by '
Date: — 2
Print Name: 1 tUty 66Z,4 f—
Approved by Contractor: 1� ��� Date: 5-r Ll -201`1
Print Name: LEE 'Su N P AZ PU6 ►b &-t-.)T
Approved by Ramsey County:
Print Name:
Date:
Consultant Engineer: Date: S 2f
14
Print Name:
DSAE Portion: The State of Minnesota is not a participant in this contract. Signature by the
District State Aid Engineer Is for FUNDING PURPOSES ONLY and for compliance with State
and Federal Aid Rules/Policy. Eligibility does not guarantee funds will be available.
This work is eligible for: _ Federal Funding _ State Aid Funding
District State Aid Engineer:
Page 2 of 2
Local funds
Date:
Attachment B
m1 STATE AID FOR LOCAL TRANSPORTATION Rev. February 2018
DEPARTMENT Oi CHANGE ORDER
TRANSPORTATION
ATION
SP/SAP(s) 187-020-021 MN Project No.: Change Order No. 6
Project Location Old Snelling Trail, County Road E, and E2
Local Agency I Arden Hills I Local Project No.
Contractor Su ram Contracting Contract No.
Address/City/State/Zip 20010 75th Ave north, Corcoran, MN 55340
Total Change Order Amount $ 31,255.57
During the construction of the project it was determined that the addition of twenty-one catch
basins to the original design post bid caused an additional cost and time requirement for the
contractor. The curb was originally planned to be placed using a machine, but the extra catch
basins resulted in more hand work being necessary. The contractor performed the additional
work but asked for additional compensation because of the change in design.
During construction of the project it was requested from Ramsey County that additional traffic
control was required on Old Snelling Road and County Road E2. These changes were not shown
on the original traffic control plan and required the continuation of a lane shift on both roadways.
These changes were made during the project and remained in place until the roadway was
completed at the end of the year (approximately 5 months).
Page 1 of 2
MI STATE AID FOR LOCAL TRANSPORTATION Rev. February 2018
PARTM.
RECHANGE ORDER
T 10
TRANSPORTATION1
I-TM
SP/SAP(s) 187-020-021 MN Project No.: Change Order No. 6
Estimate Of Cost:
(Include any increases or decreases in contract items,
any negotiated or force
account items.)
**Group/
funding Item No.
Description
Unit Unit Price
+ or—
+ or —
Category
Quantity
Amount $
3
Additional Traffic Control
LS
$ 1,540.00
2
$ 19,061.35
Extra Concrete work for added Catch
5
Basins
LS
1
$ 9,352.80
Prime Contractor Markup
10%
$ 2,841.42
Net Change this Change Order $ 31,255.57
*Estimated amount, final quantities have not been completed
"Group/funding category is required for federal aid projects
Approved by City Engineer:
Print Name:
Approved by Contractor:
Print Name:
Approved by Ramsey County:
Print Name:
Consultant Engineer:
Print Name:
Date:
Date:
Date:
Date:
DSAE Portion: The State of Minnesota is not a participant in this contract. Signature by the
District State Aid Engineer is for FUNDING PURPOSES ONLY and for compliance with State
and Federal Aid Rules/Policy. Eligibility does not guarantee funds will be available.
This work is eligible for: Federal Funding State Aid Funding Local funds
District State Aid Engineer:
Page 2of2
Date:
'It
,ARZEN HILLS
MEMORANDUM
DATE: October 21, 2019
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Gayle Bauman, Finance Director
SUBJECT: 2020 — 2024 Capital Improvement Plan (CIP)
Budgeted Amount: Actual Amount:
N/A N/A
Council Should Consider
Provide feedback to staff on Preliminary 2020 — 2024 CIP Plan.
Background
AGENDA ITEM —1D
Funding Source:
Various
Annually, the City prepares a five (5) year Capital Improvement Plan for budgeting and forecasting.
The focus of the CIP is on the maintenance and protection of the City's existing assets,
redevelopment, and investment in new initiatives. The CIP does not commit the council to the
proposed projects, nor implement the assumptions made during the preparation; however, this is
the basis for the 2020 Budget as we continue with its preparation.
Discussion
This item was first brought to the council at the 07/15/19 workshop. At that time, the proposed
2020-2024 CIP totaled $15.9 million in expenditures. City staff has since made updates to the plan
based on current information and the proposed 2020-2024 CIP now sits at $18.2 million. The
changes made are noted in Attachment C. The biggest change relates to the two trail projects
scheduled for 2024. State bonding will be required in order for these projects to move forward.
This is a 31.1% increase from the previous year's program or $4,318,703.
Projects included in the 2020 Proposed Budget and CIP are as follows:
Fund Source
Amount
City Hall Parking Lot
..........................................................................................................................................._.......
Equip/Bldg Replacement
................................................
$175,000
Hazelnut Park Improvements .....................................................
Capital Improvement
$550,000
Hard Court Reconstruction
...................................................................................................................................................................................................................................................................................._..................................................
Capital Improvement$275,000
Playground Structure Replacement
Capital Imp.rovement.........
........._.
$210,000
LJFD Capital Items
...................................................................................................................................................................................................................................................................................._..................................................
Public Safety Capital$67,480
Lift Station Rehab
Sewer$100,000
....................................................................................................................................................................................................................................................................................
Utility Communication System
_..................................................
Sewer/Water
$75,000
Hamlin Avenue Retaining Walls
Capital Improvement .
..................................
Hamline Avenue Crosswalks
...................................................................................................................................................................................................................................................................................._..................................................
Capital Improvement$120,000
Old Snelling Ave/County Rd..E..PMP
Capital Improvement
$2,850,000.
L.........................................................................................................................................................................................................................................................................
Karth Lake Retaining Wall, Pump, Panel
...................................................................................................................................................................................................................................................................................._..................................................
Surface Water Mgmt$142,000
Storm Pond Maintenance
Surface Water Mgmt
$100,000
....... ....... ...................................................................................................................
Replace 2010 Bobcat Toolcat
...................................................................................................................................................................................................................................................................................._..................................................
..............
Equip/Bldg Replacement$40,000
. ..
Replace 2012 F-350 Truck
........ ......... ..........................................................
Equip/Bldg Replacement
.....
$48,000
Replace 2010 F-350 Truck
.....................................................................................................................................................................................................
Equip/Bldg Replacement
........................................
$46,000
Capital Improvement Fund (PIR)
City staff has identified an ongoing funding concern regarding future Pavement Management
Projects (PMP's) and the Permanent Improvement Revolving (PIR) Fund. The PIR Fund
expenses are anticipated to outpace revenues for the foreseeable future. The fund balance was
just over $6 million at the end of 2017 and is projected to drop to $1,254,566 by the end of 2024.
The driving factor for the expected deficit is the PIR Fund has limited revenue sources ($250,000
from the property tax levy, MSA funding, special assessments, etc.), which do not cover the cost
of a typical PMP (this is not accounting for other projects that also come out of the PIR Fund,
such as park and trail improvements). To better understand the long-term budget and operational
impacts of the PMP's, staff would request Council consider a comprehensive study of the City's
current and future needs for infrastructure projects. This study would be the first step in outlining
a twenty-year maintenance plan for the City's infrastructure needs, and the next step would be
identifying a funding mechanism to ensure the City is able to pay for future projects.
PIR Fund Balance
V)
$8
o $7 —
$6
$5
$4
$3 —
$2
$1
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
Park hard court and playground projects total $1,285,000 over the next five years. This averages
out to $257,000 per year and, in the absence of any Park Dedication Fees, property tax levy funds
will be needed to cover these costs. The City also needs to find funding for any improvements
the council approves to be made at Hazelnut Park. This park is in need of a new warming house
and parking lot.
For street improvement projects, the net City cost has been coming in between $300,000 and
$750,000 depending on size and type of work completed. If the policy is to complete one of these
every other year, that would mean that between $150,000 and $375,000 of property tax levy
dollars are needed on an annual basis.
Based on the above two items, the PIR Fund requires a cash inflow of between $407,000 and
$632,000 annually. The City currently contributes $250,000.
Additional funding is also necessary for the Public Safety Capital Fund. The fund is currently
being used to account for capital expenditures made by the Lake Johanna Fire Department.
Current capital needs are outpacing revenues and the proposed 2020-2024 CIP does not include
any assumptions for the proposed new fire station. The fire station could potentially require
another $200,000 annually from the City.
Budget Impact
The Council should review the estimated fund balances and funding sources. The City conducted
a rate study in 2017-2018 to address Utility rates and financing further Enterprise Fund operations.
The City will want to take a closer look at future funding for the Permanent Improvement Revolving
(PIR) Fund, Equipment Building Replacement Fund, and the Public Safety Capital Fund.
Attachments
Attachment A: PowerPoint Overview of Capital Improvement Plan
Attachment B: Capital Improvement Plan
Attachment C: Updates to CII' since July workshop
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Attachment B
�`N2ELN ]HILLS
2020-2024
Proposed
CAPITAL IMPROVEMENT PLAN
EQUIPMENT REPLACEMENT PLAN
CITY OF ARDEN HILLS
Council Work Session October 21, 2019
TABLE OF CONTENTS
Section Page
Capital Improvement Plan by Department 1
Capital Improvement Project Detail Sheets 3
Equipment Replacement Program by Department 27
Equipment Project Detail Sheets 29
Projects by Funding Source 41
Sources and Uses of Funds Summary 45
City of Arden Hills, Minnesota
Capital Improvement Plan
2020 thru 2024
PROJECTS BY DEPARTMENT
Department Project # Priority 2020 2021 2022 2023 2024 Total
Economic Development
Gateway Signs
20 -EDA -001
n/a
246,130
40,000
286,130
Economic Development Total
246,130
40,000
286,130
Government Buildings
City Hall Maintenance
20 -Bldg -005
2
50,000
50,000
50,000
50,000
200,000
City Hall parking lot
20 -Bldg -006
3
175,000
175,000
Government Buildings Total
175,000
50,000
50,000
50,000
50,000
375,000
Parks Department
Hazelnut Park Improvements
19 -Park -002
3
550,000
550,000
Hard Court Reconstruction
20 -Park -001
3
275,000
110,000
120,000
505,000
Playground Structure Replacement
20 -Park -003
3
210,000
220,000
230,000
120,000
0
780,000
Lake Valentine Road - Trail
24 -Park -004
n/a
1,300,000
1,300,000
Old Hwy 10 Trail - 96 to Valentine Park
24 -Park -005
n/a
2,700,000
2,700,000
Parks Department Total
1,035,000
330,000
350,000
120,000
4,000,000
5,835,000
Public Safety
LJFD General Equipment
20 -Pub -001
n/a
11,730
24,428
5,456
2,381
43,995
LJFD Rescue/Chief/Utility Vehicle Replacement
20 -Pub -002
n/a
37,200
19,840
111,600
168,640
LJFD Station Capital
20 -Pub -004
n/a
18,550
7,440
11,656
37,646
LJFD Engine/Ladder Replacement
22 -Pub -001
n/a
186,000
76,880
262,880
Public Safety Total
67,480
51,708
203,112
111,600
79,261
513,161
Sanitary Sewer Department
Utility Communication System
19 -Sew -003
3
75,000
75,000
Lift Station Rehabilitation
20 -Sew -001
3
100,000
60,000
80,000
175,000
415,000
Sewer Lining/Rehabilitation
20 -Sew -002
3
200,000
200,000
400,000
Sanitary Sewer Department Total
175,000
260,000
80,000
375,000
890,000
Street Department
Hamline Ave retaining wall
20-Str-004
2
130,000
130,000
Hamline Avenue crosswalks
20-Str-005
2
120,000
120,000
Old Snelling Ave PMP w/ Intersection Impr at CR E
20-Str-006
2
2,850,000
2,850,000
Lexington Improvements
21-Str-006
2
20,000
690,701
710,701
2022 PMP
22-Str-005
2
175,000
2,325,000
21500,000
2024 PMP
24-Str-001
2
130,000
2,370,000
2,500,000
Street Department Total
3,120,000
865,701
2,325,000
130,000
2,370,000
8,810,701
Surface Water Management Dept
Karth Lake retaining wall, pump, control panel
20 -Storm -001
2
142,000
142,000
Produced Using the Plan -It Capital Planning Software 1
Department
Storm Pond and Outfall Maintenance
Surface Water Management Dept Total
GRAND TOTAL
Project # Priority 2020 2021 2022 2023 2024 Total
20 -Storm -002 2 100,000 150,000 100,000 100,000 100,000 550,000
242,000 150,000 100,000 100,000 100,000 692,000
4,814,480 1,707,409 3,354,242 886,600 6,639,261 17,401,992
Produced Using the Plan -It Capital Planning Software 2
Capital Improvement Plan 2020 thrtt 2024
City of Arden Hills, Minnesota
Project # 20 -EDA -001
Project Name Gateway Signs
TCAAP No
Department Economic Development
Contact Community Devl Dir
Type Improvement
Useful Life
Category Economic Devl Improvement
Priority n/a
Description Total Project Cost: $286,130
Install gateway signs at major entry points to the City. Potential locations for signs include: (1) Highway 96 at Round Lake Road, (2) Highway 96
it Lexington Avenue, (3) County Road E at Highway 51, (4) County Road E at Lexington Avenue, (5) Lexington Avenue at County Road F, and
;6) Lexington Avenue at County Road D. Potential sign locations are not listed in order of priority and are subject to change.
are three existing gateway signs in the following locations: (1) County Road E2 at I -35W, (2) County Road D at Cleveland Avenue, and (3)
Johanna Boulevard at the Roseville border.
cost for a typical sign is $25,000, including installation, lighting and landscaping. Actual costs will vary depending on the amount of site
•ovements and/or landscaping that is necessary in a specific location.
City has discussed completing the gateway sign at Highway 96 and Lexington Avenue as being a priority. Based on preliminary cost estimates
pleted for the sign in 2018, staff has budgeted $246,130 for completing this gateway sign in 2022. This amount includes final design,
truction and inspection costs as well as a contingency.
for the completion of an additional eatewav sien in 2024 at a location to be determined.
Justification
Advance the economic development goals in the 2030 Comprehensive Plan. Implement the Guiding Plan for the B2 District. Work to better
dentify the entrance points to the City for businesses and visitors. Foster civic pride and community identity.
discussed with the Council, the plan is to highlight existing signs and look at recommendations in 2020.
Expenditures 2020 2021 2022 2023 2024 Total
Construction/Maintenance 246,130 40,000 286,130
Total 246,130 40,000 286,130
Funding Sources 2020 2021 2022 2023 2024 Total
EDA General Fund 246,130 40,000 286,130
Total
246,130
40,000 286,130
Budget Impact/Other
Annual maintenance costs for sign cleaning and care of landscaping is estimated by the Public Works Department at $500 per sign annually.
Budget Items 2020 2021 2022 2023 2024 Total
Annual Maintenance Charge 1,500 1,500 1,500 2,000 2,000 8,500
Total 1,500 1,500 1,500 2,000 2,000 8,500
Produced Using the Plan -It Capital Planning Software
C1
Capital Improvement Plan 2020 thrit 2024 Department Government Buildings
City of Arden Hills, Minnesota Contact Finance Director
Project # 20 -Bldg -005 Type Maintenance
Useful Life 10
Project Name City Hall Maintenance
Category Building Repair & Maint
TCAAP No Priority 2 Very Important
Description Total Project Cost: $200,000
City Hall will require ongoing maintenance and replacement of items to maintain operational duties (carpet, painting, HVAC, etc.).
Justification
Items will be due for replacement, and will save the City future repair costs by replacing them in the near -tern.
Expenditures 2020 2021 2022 2023 2024 Total
EquipNehicles/Furnishings 50,000
50,000
50,000
50,000
200,000
Total 50,000
50,000
50,000
50,000
200,000
Funding Sources 2020 2021
2022
2023
2024
Total
Equipment/Building 50,000 50,000 50,000 50,000 200,000
Replacement Fund
Total 50,000 50,000 50,000 50,000 200,000
Budget Impact/Other
Produced Using the Plan -It Capital Planning Software
4
Capital Improvement Plan 2020 thYu 2024
City of Arden Hills, Minnesota
Project # 20 -Bldg -006
Project Name City Hall parking lot
TCAAP No
Department
Government Buildings
Contact
Building Official
Type
Improvement
Useful Life
20
Category
Building Repair & Maint
Priority
3Important
Description Total Project Cost: $190,000
Zeconstruct City Hall parking lot including sidewalk repairs. Replace five parking lot lights.
Justification
the parking lot is in need of repairs including subgrade corrections and replacement of damaged curbing.
Expenditures
2020 2021
2022 2023 2024 Total
Construction/Maintenance
175,000
175,000
Total
Funding Sources
175,000
2020 2021
175,000
2022 2023 2024 Total
Equipment/Building
Replacement Fund
175,000
175,000
Total
175,000
175,000
Budget Impact/Other
Produced Using the Plan -It Capital Planning Software
E
Capital Improvement Plan 2020 thYu 2024
City of Arden Hills, Minnesota
Project # 19 -Park -002
Project Name Hazelnut Park Improvements
TCAAP No
Department
Parks Department
Contact
Public Works Director
Type
Improvement
Useful Life
550,000
2020 2021
Category
Park Maintenance
Priority
3Important
Description Total Project Cost: $620,000
Improvements to the parking lot and replacement of warming house in Hazelnut Park.
Fhe estimated cost of the warming house assumes construction of a 20 ft by 25 ft wood frame structure on a concrete foundation - $150,000.
fhe estimated cost of parking lot improvements assumes that the total cost of $800,000 will be shared equally with the adjacent church or the City
All proceed with reconstructing a protion of the parking area primarily used by park users - $400,000.
Justification
the parking lot has deteriorated to the point that routine maintenance is no longer effective.
Warming house needs to be replaced due to 2018 fire, with improved site visibility and access.
Expenditures
2020 2021
2022 2023 2024 Total
Construction/Maintenance
550,000
550,000
Total
Funding Sources
550,000
2020 2021
550,000
2022 2023 2024 Total
Capital Improvement Funds
(PIR)
Trade -In Value
515,500
34,500
515,500
34,500
Total
550,000
550,000
Budget Impact/Other
Produced Using the Plan -It Capital Planning Software
R
Capital Improvement Plan 2020 thYu 2024
City of Arden Hills, Minnesota
Project # 20 -Park -001
Project Name Hard Court Reconstruction
TCAAP No
Description
Floral Park Tennis and Basketball Courts - 2020
Freeway Park Basketball Court - Reconstruct 2021
6110,000
krden Oaks Basketball Court - Reconstruct 2022
6120,000
Department
Parks Department
Contact
Public Works Director
Type
Improvement
Useful Life
20-25
Category
Park Capital Improvements
Priority
3Important
Total Project Cost: $505,000
Justification
the cracks at some parks cannot be resolved with a basic resurface. Having a maintenance schedule that includes reconstruction and resurfacing of
he courts will keep the costs down for years to come. The court life with the proper maintenance is 25 years. Resurfacing should take place every
5-7 years to keep the courts in good shape before they need to be completely reconstructed.
Expenditures 2020 2021 2022 2023 2024 Total
Construction/Maintenance 275,000 110,000 120,000 505,000
Total 275,000 110,000 120,000
505,000
Funding Sources 2020 2021 2022 2023 2024 Total
Capital Improvement Funds 275,000 110,000 120,000 505,000
(PIR)
Total 275,000 110,000 120,000 505,000
Budget Impact/Other
Produced Using the Plan -It Capital Planning Software
7
Capital Improvement Plan 2020 thYu 2024
City of Arden Hills, Minnesota
Project # 20 -Park -003
Project Name Playground Structure Replacement
TCAAP No
Description
?lay Structures are replaced on a 20 year replacement pattern.
Oaks Park last replaced in 1999 - $105,000
Manor Park last replaced in 1999 - $105,000
1
;way Park last replaced in 1998 - $110,000
arson Park last replaced in 2000 - $110,000
Park last replaced in 2001 - $115,000
on Park last replaced 2001- $115,000
Department
Parks Department
Contact
Park & Recreation Mgr
Type
Improvement
Useful Life
210,000
Category
Park Capital Equipment
Priority
3Important
Total Project Cost: $780,000
JRoyal Hills Park last replaced 2002 - $120,000
Justification
In order to maintain playground structures that meet current safety guidelines, require a minimum amount of maintenance, and have replacement
parts available, a 20 year replacement schedule was established.
Expenditures
2020
2021
2022
2023
2024 Total
Construction/Maintenance
210,000
220,000
230,000
120,000
0 780,000
Total
Funding Sources
210,000
2020
220,000
2021
230,000
2022
120,000
2023
0 780,000
2024 Total
Capital Improvement Funds
(PIR)
210,000
220,000
230,000
120,000
0 780,000
Total
210,000
220,000
230,000
120,000
0 780,000
replacing playground structures the City will see future cost savings by not having to purchase replacement parts for aging playground
Produced Using the Plan -It Capital Planning Software
8
Capital Improvement Plan 2020 thYu 2024 Department Parks Department
City of Arden Hills, Minnesota Contact Public works Director
Project # 24 -Park -004 Type Improvement
Useful Life 20
Project Name Lake Valentine Road - Trail
Category Park Capital Improvements
TCAAP No Priority n/a
Description Total Project Cost: $1,300,000
�onstruct a 8' bituminous trail along the south side of Lake Valentine Road from Mounds View High School toward Old Snelling Road.
Justification
Identified in the Trail Master Plan.
State bond funding will be looked into.
Expenditures 2020
2021 2022 2023 2024
Total
Planning/Design
91,000
91,000
Construction/Maintenance
1,209,000
1,209,000
Total
1,300,000
1,300,000
Funding Sources 2020
2021 2022 2023 2024
Total
Capital Improvement Funds
91,000
91,000
(PIR)
State Aid
1,209,000
1,209,000
Total
1,300,000
1,300,000
and maintaining this sidewalk would cost approximately $2 per foot to maintain.
Produced Using the Plan -It Capital Planning Software
9
Capital Improvement Plan 2020 thYu 2024
City of Arden Hills, Minnesota
Project # 24 -Park -005
Project Name Old Hwy 10 Trail- 96 to Valentine Park
Department
Parks Department
Contact
Public Works Director
Type
Improvement
Useful Life
20
Category
Park Capital Improvements
TCAAP No Priority n/a
Description Total Project Cost: $2,700,000
�onstruct a trail along Old Highway 10/Old Snelling from Highway 96 to Lake Valentine Park.
Justification
State bond funding will be looked into.
Expenditures 2020 2021 2022 2023 2024 Total
Planning/Design 189,000 189,000
Construction/Maintenance 2,511,000 2,511,000
Total 2,700,000 2,700,000
Funding Sources 2020 2021 2022 2023 2024 Total
Capital Improvement Funds
(PIR)
State Aid
Total
and maintaining this sidewalk would cost approximately $2 per foot to maintain.
Produced Using the Plan -It Capital Planning Software
10
189,000
189,000
2,511,000
2,511,000
2,700,000
2,700,000
Capital Improvement Plan 2020 thrit 2024 Department Public Safety
City of Arden Hills, Minnesota Contact City Administrator
Project # 20 -Pub -001 Type Equipment
Useful Life
Project Name LJFD General Equipment Category Public Safety
TCAAP No Priority n/a
Description Total Project Cost: $43,995
Lake Johanna Fire Department provides a detailed capital budget which includes the costs to each City.
2020 - Computer equipment, radios, fire hose tester, rescue raft, gas monitors
Total Cost: $47,300
Arden Hills Cost: $11,730
2021 - Vests, rescue boat, rescue tools
Total Cost: $98,500
Arden Hills Cost: $24,428
2022 - Replace air bags
Total Cost: $22,000
Arden Hills Cost: $5,456
2024 - Radios, SCBA bottles
Total Cost: $9,600
Arden Hills Cost: $2,381
Justification
More detailed explanations can be found in the Lake Johanna Capital Budget.
Expenditures
2020
2021
2022 2023
2024
Total
EquipNehicles/Furnishings
11,730
24,428
5,456
2,381
43,995
Total
Funding Sources
11,730
2020
24,428
2021
5,456
2022 2023
2,381
2024
43,995
Total
Public Safety Capital Fund
11,730
24,428
5,456
2,381
43,995
Total
Budget Impact/Other
11,730
24,428
5,456
2,381
43,995
There are no impacts to the operating budget of the City as it contracts for Fire Services from Lake Johanna Fire Department. Any savings as a
•esult of this project would be reflected in the fire services contract in reduced maintenance costs.
Produced Using the Plan -It Capital Planning Software
11
Capital Improvement Plan 2020 thrit 2024 Department Public Safety
City of Arden Hills, Minnesota Contact City Administrator
Project # 20 -Pub -002 Type Equipment
Useful Life
Project Name LJFD Rescue/Chief/Utility Vehicle Replacement Category Public Safety
TCAAP No Priority n/a
Description Total Project Cost: $168,640
Lake Johanna Fire Department provides the City with a Capital Budget each year outlining expected capital outflows, the fire department has
budgeted for the replacement of Rescue/Chief/Utility vehicles in future years.
2020
Vehicle Replacement, tires
Total Cost: $150,000
Arden Hills Cost: $37,200
2021
Vehicle Replacement
Total Cost: $80,000
Arden Hills Cost: $19,840
2023
Vehicle Replacement
Total Cost: $450,000
Arden Hills Cost: $111,600
Justification
More detailed explanations can be found in the Lake Johanna Capital Budget.
Expenditures
2020
2021 2022
2023 2024
Total
EquipNehicles/Furnishings
37,200
19,840
111,600
168,640
Total
Funding Sources
37,200
2020
19,840
2021 2022
111,600
2023 2024
168,640
Total
Public Safety Capital Fund
37,200
19,840
111,600
168,640
Total
Budget Impact/Other
37,200
19,840
111,600
168,640
There are no impacts to the operating budget of the City as it contracts for Fire Services from Lake Johanna Fire Department. Any savings as a
•esult of this project would be reflected in the fire services contract in reduced maintenance costs.
Produced Using the Plan -It Capital Planning Software
12
Capital Improvement Plan 2020 thrit 2024 Department Public Safety
City of Arden Hills, Minnesota Contact City Administrator
Project # 20 -Pub -004 Type Equipment
Useful Life
Project Name LJFD Station Capital p Category Public Safety
TCAAP No Priority n/a
Description Total Project Cost: $37,646
Lake Johanna Fire Department provides the City with a Capital Budget each year outlining expected capital outflows, below shows what the fire
department expects to spend on station related capital expenditures.
2020
Lounge chairs; replace windows; interior painting; white board; pallet rack; kitchen table & chairs
Total Cost: $74,800
Arden Hills Cost: $18,550
2021
Interior painting
Total Cost: $30,000
Arden Hills Cost: $7,440
2022
Resurface bay floors
Total Cost: $47,000
Arden Hills Cost: $11,656
No expenditures budgeted after 2022
A new fire station is planned in the future. No costs are included for this expenditure in this CIP.
Justification
More detailed explanations can be found in the Lake Johanna Capital Budget.
Expenditures 2020 2021 2022 2023 2024 Total
EquipNehicles/Furnishings 18,550 7,440 11,656 37,646
Total 18,550 7,440 11,656
37,646
Funding Sources 2020 2021 2022 2023 2024 Total
Public Safety Capital Fund 18,550 7,440 11,656 37,646
Total 18,550 7,440 11,656 37,646
Budget hnpact/Other
There are no impacts to the operating budget of the City as it contracts for Fire Services from Lake Johanna Fire Department. Any savings as a
•esult of this project would be reflected in the fire services contract in reduced maintenance costs.
Produced Using the Plan -It Capital Planning Software
13
Capital Improvement Plan 2020 thrit 2024 Department Public Safety
City of Arden Hills, Minnesota Contact City Administrator
Project # 22 -Pub -001 Type Equipment
Useful Life
Project Name LJFD En ine/Ladder Replacement g p Category Public Safety
TCAAP No Priority n/a
Description Total Project Cost: $262,880
ake Johanna Fire Department provides the City with a Capital Budget each year outlining expected capital outflows, the fire department has
)udgeted for the replacement of a fire engine in future years.
e Replacement
Cost: $750,000
i Hills Cost: $186,000
Engine Replacement
Total Cost: $310,000
Arden Hills Cost: $76,880
I Justification I
More detailed explanations can be found in the Lake Johanna Capital Budget.
Expenditures 2020 2021 2022 2023 2024 Total
Equip/Vehicles/Furnishings 186,000 76,880 262,880
Total 186,000 76,880 262,880
Funding Sources 2020 2021 2022 2023 2024 Total
Public Safety Capital Fund 186,000 76,880 262,880
Total 186,000 76,880 262,880
are no impacts to the operating budget of the City as it contracts for Fire Services from Lake Johanna Fire Department. Any savings as a
of this project would be reflected in the fire services contract in reduced maintenance costs.
Produced Using the Plan -It Capital Planning Software
14
Capital Improvement Plan 2020 thYu 2024
City of Arden Hills, Minnesota
Project # 19 -Sew -003
Project Name Utility Communication System
TCAAP No
Department
Sanitary Sewer Department
Contact
Public Works Director
Type
Improvement
Useful Life
75,000
2020 2021
Category
Sanitary Sewer Maintenance
Priority
3Important
Description Total Project Cost: $100,000
?urchase and implementation of supervisory control and data acquisition (SCADA) technology for communications with the City's sewer and
eater infrastructure including lift stations, booster station and water towers.
Justification
vew equipment for efficiency in utility operations. The City's current system is web based and needs to be assessed for a more reliable system as
additional facilities are added to the City's system.
Expenditures
2020 2021
2022 2023 2024 Total
Construction/Maintenance
75,000
75,000
Total
Funding Sources
75,000
2020 2021
75,000
2022 2023 2024 Total
Sanitary Sewer Utility Fund
Water Utility Funds
37,500
37,500
37,500
37,500
Total
75,000
75,000
Budget Impact/Other
Improving communications will provide efficient response for infrastructure needs.
Produced Using the Plan -It Capital Planning Software
15
Capital Improvement Plan 2020 thYu 2024 Department Sanitary Sewer Department
City of Arden Hills, Minnesota Contact Public works Director
Project # 20 -Sew -001 Type Maintenance
Useful Life 20
Project Name Lift Station Rehabilitation
Category Sanitary Sewer Maintenance
TCAAP No Priority 3Important
Description Total Project Cost: $415,000
Rehabilitation of lift stations to standardize and replace aging equipment, including pumps and electrical panels.
Lift Station 10 - Manhole, wet well mod, pumps, piping and panel (2020)
Lift Station 3 - Panel (2021)
Lift Station 14 - Pumps and panel (2022)
Lift Station 5 - Forcemain (2023)
Justification
Standardization of equipment provides more efficiency in the maintenance of the lift stations
Expenditures
2020
2021
2022
2023 2024
Total
Construction/Maintenance
100,000
60,000
80,000
175,000
415,000
Total
Funding Sources
100,000
2020
60,000
2021
80,000
2022
175,000
2023 2024
415,000
Total
Sanitary Sewer Utility Fund
100,000
60,000
80,000
175,000
415,000
Total
100,000
60,000
80,000
175,000
4155000
maintenance costs.
Produced Using the Plan -It Capital Planning Software
16
Capital Improvement Plan 2020 thYu 2024
City of Arden Hills, Minnesota
Project # 20 -Sew -002
Project Name Sewer Lining/Rehabilitation
TCAAP No
Department
Sanitary Sewer Department
Contact
Public Works Director
Type
Maintenance
Useful Life
30
Category
Sanitary Sewer Maintenance
Priority
3Important
Description I
Total Project Cost: $400,000
Sewer Lining and Rehabilitation for years where there is no street project scheduled.
Justification I
ks part of our sanitary sewer program, lines found with holes and cracks allowing for infiltration should be lined or repaired as needed. As the
,ewer infrastructure is aging, we should plan for a rehabilitation project on an annual basis.
3stimates show a remaining need of 16 miles of pipe at $1.4 to 2.0 million. Set a funding level of $200K per year. In years where there is a street
)roject, the $200K is included with the project.
Expenditures 2020 2021 2022 2023 2024 Total
Construction/Maintenance 200,000 200,000 400,000
Total 200,000 200,000 400,000
Funding Sources 2020 2021 2022 2023 2024 Total
Sanitary Sewer Utility Fund 200,000 200,000 400,000
Total
200,000
200,000
400,000
Budget Impact/Other
Phis project will help the overall I&I reduction program. Savings are estimated at this time based on part of the surcharge fees for I&I by the
y4etronolitan Council.
Produced Using the Plan -It Capital Planning Software
17
Capital Improvement Plan 2020 thYu 2024
City of Arden Hills, Minnesota
Project # 20-Str-004
Project Name Hamline Ave retaining wall
TCAAP No
Department
Street Department
Contact
Public Works Director
Type
Improvement
Useful Life
Category
Streets:Misc
Priority
2 Very Important
Description Total Project Cost: $130,000
Three sections of retaining walls along the west side of Hamline Avenue are deteriorated and in need of reconstruction. Estimate assumes smaller
walls will be replaced with assistance from ICWC program.
Justification
Expenditures 2020 2021 2022 2023 2024 Total
Construction/Maintenance 130,000 130,000
Total 130,000 130,000
Funding Sources 2020 2021 2022 2023 2024 Total
Capital Improvement Funds 130,000 130,000
(PIR)
Total 130,000 130,000
Budget Impact/Other
Produced Using the Plan -It Capital Planning Software
18
Capital Improvement Plan 2020 thYu 2024
City of Arden Hills, Minnesota
Project # 20-Str-005
Project Name Hamline Avenue crosswalks
TCAAP No
Department
Street Department
Contact
Public Works Director
Type
Improvement
Useful Life
120,000
2020 2021
Category
Streets:Misc
Priority
2 Very Important
Description Total Project Cost: $142,000
Phis project consists of improvements to two crosswalks on Hamline Avenue south of Highway 96. One at the intersection of Wyncrest Court and
)ne midblock between Indian Oaks Circle and Eide Circle.
Improvements include construction of a raised center median and curb ramp improvements for ADA compliance. The project budget assumes a
otal cost fo $120,000, with $60,000 in cost participation from Ramsey County.
Justification
Improvements are being recommended due to concerns with pedestrian safety.
It is proposed to utilize funds from the 2019 General Fund Street Maintenance budget for this project by transferring money in 2019.
Expenditures
2020 2021
2022 2023 2024 Total
Construction/Maintenance
120,000
120,000
Total
Funding Sources
120,000
2020 2021
120,000
2022 2023 2024 Total
Capital Improvement Funds
(PIR)
Ramsey County
60,000
60,000
60,000
60,000
Total
120,000
120,000
Budget Impact/Other
Produced Using the Plan -It Capital Planning Software
19
Capital Improvement Plan 2020 thYu 2024
City of Arden Hills, Minnesota
Project # 20-Str-006
Project Name Old Snelling Ave PMP w/ Intersection Impr at CR E
TCAAP No
Description
Department Street Department
Contact Public Works Director
Type Improvement
Useful Life 20-25
Category Streets: Reconstruction
Priority 2 Very Important
Total Project Cost: $3,000,000
City and County have programmed improvements for the intersection of County Road E and Old Snelling Road, including the proposed
truction of a roundabout. The Ramsey County TIP currently identifies project funding for this intersection improvement. The City has
tified the need for improvements to the intersection and for Old Snelling Avenue from County Road E to TH 51. The anticipated
•ovements include the following:
Reconstruction of Old Snelling Avenue from County Road E to Highway 51 (Snelling Ave);
Construction of a single lane roundabout at the intersection of County Road E and Old Snelling Avenue in partnership with Ramsey County;
Construction of a pedestrian trail along Old Snelling Avenue from County Road E to Highway 51;
Replacement of watermain. sanitary sewer and storm sewer based on a condition assessment currently underway.
Justification
existing roadway currently has a minimal storm water management system in place.
from TH51 to Co Rd E, 2018 PCI = 19
nain - no history of problems
y Sewer - pipe condition being evaluated.
Sewer - project must meet Rice Creek Watershed District requirements.
order to better understand the project costs for this road segment, a feasibility report is being prepared to determine recommended
provements. Results of the survey and knowledge of existing conditions will assist in determining potential rehabilitation measures and
;ociated construction cost estimates. The level of improvement will determine the storm water requirements.
Expenditures
2020 2021
2022 2023 2024 Total
Construction/Maintenance
2,850,000
2,850,000
Total
2,850,000
2,850,000
Funding Sources
2020 2021
2022 2023 2024 Total
Assessments
240,000
240,000
Capital Improvement Funds
660,000
660,000
(PIR)
Ramsey County
1,125,000
1,125,000
Sanitary Sewer Utility Fund
100,000
100,000
State Aid
525,000
525,000
Surface Water Mgmt Utility
150,000
150,000
Funds
Water Utility Funds
50,000
50,000
Total
2,850,000
2,850,000
Budget Impact/Other
the street has deteriorated past the point where other forms of maintenance are cost-effective. Long-term, reconstruction will provide a consistent
•oadway section that will reduce costs associated with patching potholes and other pavement failures. Monitoring/maintenance will be required for
iew storm water features that are not resident -maintained rain gardens.
Produced Using the Plan -It Capital Planning Software
20
Capital Improvement Plan 2020 thYu 2024
City of Arden Hills, Minnesota
Project # 21-Str-006
Project Name Lexington Improvements
TCAAP No
Department
Street Department
Contact
Public Works Director
Type
Improvement
Useful Life
710,701
Category
Streets:Misc
Priority
2 Very Important
Description I
Total Project Cost: $710,701
Zamsey County has plans to reconstruct Lexington Ave from County Road E to 694. Includes a new traffic signal at the Target/Lexington Station
Management will be assessed for signal costs.
Justification
Improvements to Lexington Ave will improve access, circulation and safety for the traveling public.
Expenditures
2020
2021 2022
2023 2024 Total
Construction/Maintenance
20,000
690,701
710,701
Total
20,000
690,701
710,701
Funding Sources
2020
2021 2022
2023 2024 Total
Assessments
166,595
166,595
Capital Improvement Funds
166,595
166,595
(PIR)
Water Utility Funds
20,000
357,511
377,511
Total
20,000
690,701
710,701
Budget Impact/Other
Produced Using the Plan -It Capital Planning Software
21
Capital Improvement Plan 2020 thYu 2024
City of Arden Hills, Minnesota
Project # 22-Str-005
Project Name 2022 PMP
TCAAP No
Description
?022 PMP - Lake Valentine Rd / Glenpaul Ave / Jerrold Ave / Prior Ave / Edgewater Ave
Justification
to plan for future PMP's, every other year on the even year.
Department
Street Department
Contact
Public Works Director
Type
Improvement
Useful Life
30
Category
Streets: Reconstruction
Priority
2 Very Important
Total Project Cost: $2,500,000
Expenditures 2020
2021
2022 2023
2024 Total
Construction/Maintenance
175,000
2,325,000
2,500,000
Total
175,000
2,325,000
2,500,000
Funding Sources 2020
2021
2022 2023
2024 Total
Assessments
750,000
750,000
Capital Improvement Funds
125,000
375,000
500,000
(PIR)
Sanitary Sewer Utility Fund
20,000
380,000
400,000
State Aid
250,000
250,000
Surface Water Mgmt Utility
10,000
190,000
200,000
Funds
Water Utility Funds
20,000
380,000
400,000
Total
175,000
2,325,000
2,500,000
Budget Impact/Other
Produced Using the Plan -It Capital Planning Software
22
Capital Improvement Plan
City of Arden Hills, Minnesota
Project # 24-Str-001
Project Name 2024 PMP
2020 thrtt 2024
Department Street Department
Contact Public Works Director
Type Improvement
Useful Life 30
Category Streets: Reconstruction
TCAAP No Priority 2 Very Important
Description Total Project Cost: $2,500,000
?024 PMP - Arden Oaks Dr / Arden Oaks Ct / Indian PI / Indian Circle / Eide Circle
Justification
to plan for future PMP's, every other year on the even year.
Expenditures 2020 2021 2022 2023 2024 Total
Construction/Maintenance 130,000 2,370,000 2,500,000
Total 130,000 2,370,000 2,500,000
Funding Sources 2020 2021 2022 2023 2024 Total
Assessments
750,000
750,000
Capital Improvement Funds
80,000
670,000
750,000
(PIR)
Sanitary Sewer Utility Fund
20,000
380,000
400,000
Surface Water Mgmt Utility
10,000
190,000
200,000
Funds
Water Utility Funds
20,000
380,000
400,000
Total 130,000 2,370,000 2,500,000
Budget Impact/Other
Produced Using the Plan -It Capital Planning Software
23
Capital Improvement Plan 2020 thYu 2024
City of Arden Hills, Minnesota
Project # 20 -Storm -001
Project Name Karth Lake retaining wall, pump, control panel
TCAAP No
Description
Zeplace failing Retaining Wall $100,000 (50% City; 50% Karth Lake District).
Zeplace Pump $12,000 (100% Karth Lake District).
Zeplace Control Panel $30,000 (100% Karth Lake District).
Department Surface Water Management D
Contact Public Works Director
Type Improvement
Useful Life 20
Category Storm Water Maintenance
Priority 2 Very Important
Total Project Cost: $142,000
Justification
Existing retaining wall is in need of repairs, pump has failed and control panel is in need of upgrades or replacement.
Expenditures
2020 2021
2022 2023 2024 Total
Construction/Maintenance
142,000
142,000
Total
Funding Sources
142,000
2020 2021
142,000
2022 2023 2024 Total
Assessments
Surface Water Mgmt Utility
Funds
92,000
50,000
92,000
50,000
Total
142,000
142,000
Budget hnpact/Other
?revent erosion and address park safety issues.
Produced Using the Plan -It Capital Planning Software
24
Capital Improvement Plan 2020 thYu 2024 Department Surface Water Management D
City of Arden Hills, Minnesota Contact Public Works Director
Project # 20 -Storm -002 Type Maintenance
Useful Life 20-25
Project Name Storm Pond and Outfall Maintenance
Category Storm Water Maintenance
TCAAP No Priority 2 Very Important
Description Total Project Cost: $550,000
?erform maintenance on pond outfalls as required by the City's MS4 permit. Re -inspection of outfalls in 2021.
3R Green is currently doing an audit of the system. The results will tell us if the placeholders are needed and what the cost will be.
Justification
Jutfall maintenance is required by the City's MS4 permit issued by the MPCA.
Expenditures
2020
2021
2022
2023
2024
Total
Construction/Maintenance
100,000
150,000
100,000
100,000
100,000
550,000
Total
Funding Sources
100,000
2020
150,000
2021
100,000
2022
100,000
2023
100,000
2024
550,000
Total
Surface Water Mgmt Utility
Funds
100,000
150,000
100,000
100,000
100,000
550,000
Total
100,000
150,000
100,000
100,000
100,000
550,000
Produced Using the Plan -It Capital Planning Software
25
26
City of Arden Hills, Minnesota
Capital Improvement Plan
2020 thru 2024
PROJECTS BY DEPARTMENT
Department Project # Priority 2020 2021 2022 2023 2024 Total
Equipment
Replace 2010 Bobcat Toolcat (Unit 435)
20-Eqp-006
n/a
40,000
40,000
Replace 2012 F-350 Truck (Unit 203)
20-EgpV-005
3
48,000
48,000
Replace 2010 F-350 Truck (Unit 210)
20-EgpV-009
3
46,000
46,000
Replace 1997 Toro Groundsmaster (Unit 409)
21-Eqp-001
3
60,000
60,000
Replace 1996 Wacker 880 Roller (Unit 106)
21-Eqp-002
3
10,000
10,000
Trade in Program Toro Z Mowers (458 & 459)
21-Eqp-003
3
30,000
30,000
Replace 2001 Toro Workman (Unit 411)
21-Eqp-004
3
25,000
25,000
Replace 2005 Felling Trailer (Unit 414)
21-Eqp-005
4
10,000
10,000
Replace F-450 Truck (Unit 211)
21 -Eqpt/ -001
3
80,000
80,000
Replace Sterling Acterra Truck (Unit 431)
22 -Eqpt/ -001
3
160,000
160,000
Building Inspector Vehicle (Unit 504)
22 -Eqpt/ -002
n/a
36,000
36,000
Replace International Plow Truck (Unit 120)
23 -Eqpt/ -001
n/a
125,000 135,000
260,000
Equipment Total
134,000
215,000
196,000 125,000 135,000
805,000
GRAND TOTAL
134,000
215,000
196,000 125,000 135,000
805,000
Produced Using the Plan -It Capital Planning Software 27
28
Capital Improvement Plan 2020 thYu 2024
City of Arden Hills, Minnesota
Project # 20-Eqp-006
Project Name Replace 2010 Bobcat Toolcat (Unit 435)
TCAAP No
Description
2eplace 2010 Bobcat Toolcat (unit 435).
Sours 1,573
Justification
Department
Equipment
Contact
Public Works Director
Type
Equipment
Useful Life
10
Category
Equipment: Public Works
Priority
n/a
Total Project Cost: $40,000
3quipment has reached the end of its useful life.
Cost includes trade-in value.
'arts and labor costs:
2018 - $4,200
Phis piece of equipment is used year round. Salt has caused corrosion and repairs are becoming more frequent.
Expenditures
2020 2021 2022 2023 2024
Total
EquipNehicles/Furnishings
40,000
40,000
Total
40,000
40,000
Funding Sources
2020 2021 2022 2023 2024
Total
Equipment/Building
40,000
40,000
Replacement Fund
Total
40,000
40,000
Budget Impact/Other
Time efficiency resulting in labor savings.
Produced Using the Plan -It Capital Planning Software
29
Capital Improvement Plan 2020 thYu 2024
City of Arden Hills, Minnesota
Project # 20-EgpV-005
Project Name Replace 2012 F-350 Truck (Unit 203)
TCAAP No
Description
Zeplace unit #203 2012 F350 with v -plow and lift gate.
Vin # 1FT8X313610E1385202
Mileage 77,381
Department
Equipment
Contact
Public Works Director
Type
Equipment
Useful Life
10
Category
Vehicles
Priority
3Important
Total Project Cost: $48,000
Justification
Jnit 203 has excessive wear from plowing and working on construction sites. Will also look at adding a utility body to safely transport tools and
niscellaneous parts.
?arts and labor costs:
?018 -$4,600
Expenditures
2020 2021
2022 2023 2024 Total
EquipNehicles/Furnishings
48,000
48,000
Total
Funding Sources
48,000
2020 2021
48,000
2022 2023 2024 Total
Equipment/Building
Replacement Fund
48,000
48,000
Total
48,000
48,000
Budget Impact/Other
Produced Using the Plan -It Capital Planning Software
30
Capital Improvement Plan 2020 thYu 2024
City of Arden Hills, Minnesota
Project # 20-EgpV-009
Project Name Replace 2010 F-350 Truck (Unit 210)
TCAAP No
Description
Vehicle #210 - 2010 Ford F350 with lift gate and sign board.
VIN # IFTWF3B52AEA23206
Mileage 54,517
Justification
Vehicle has reached the end of its useful life. The electronic sign board will also be replaced.
?arts and labor costs:
?018 - $1,400
Department
Equipment
Contact
Public Works Director
Type
Equipment
Useful Life
10
Category
Vehicles
Priority
3Important
Total Project Cost: $46,000
Expenditures
2020 2021
2022 2023 2024 Total
EquipNehicles/Furnishings
46,000
46,000
Total
Funding Sources
46,000
2020 2021
46,000
2022 2023 2024 Total
Equipment/Building
Replacement Fund
46,000
46,000
Total
46,000
46,000
Budget Impact/Other
Zeduce maintenance and repair costs.
Produced Using the Plan -It Capital Planning Software
31
Capital Improvement Plan 2020 thYu 2024
City of Arden Hills, Minnesota
Project # 21-Eqp-001
Project Name Replace 1997 Toro Groundsmaster (Unit 409)
TCAAP No
Description
Zeplace Equipment # 409 - 1997 Toro Groundsmaster.
Vehicle # 85409
Sours 2,915
Department
Equipment
Contact
Public Works Director
Type
Equipment
Useful Life
10
Category
Equipment: Public Works
Priority
3Important
Total Project Cost: $60,000
Justification
?arts and labor costs:
?018 - $1,300
3quipment will be 24 years old.
;Jsed for trail and off-road mowing. Machine is 4wd and replacement parts are becoming more difficult to find due to age.
Expenditures 2020
2021 2022
2023 2024 Total
EquipNehicles/Furnishings
60,000
60,000
Total
Funding Sources 2020
60,000
2021 2022
60,000
2023 2024 Total
Equipment/Building
Replacement Fund
60,000
60,000
Total
60,000
60,000
Budget Impact/Other
Zeduce equipment repairs and maintenance costs.
Produced Using the Plan -It Capital Planning Software
32
Capital Improvement Plan 2020 thYu 2024
City of Arden Hills, Minnesota
Project # 21-Eqp-002
Project Name Replace 1996 Wacker 880 Roller (Unit 106)
TCAAP No
Department
Equipment
Contact
Public Works Director
Type
Equipment
Useful Life
15-17
Category
Equipment: Public Works
Priority
3Important
Description I
Total Project Cost: $10,000
2eplace Equipment #106 - 1996 Wacker Roller.
VIN #673603994
Sours: 855
Phis piece of equipment was included in previous CIP's but has been deferred to allow time to determine the size roller that would work best based
)n the amount of work the PW staff is able to complete. Also, staff evaluates its condition each year to evaulate its reliability.
Justification
3quipment will be 25 years old
?arts and labor costs:
?018 - $425
Expenditures 2020
2021 2022
2023 2024 Total
EquipNehicles/Furnishings
10,000
10,000
Total
Funding Sources 2020
10,000
2021 2022
10,000
2023 2024 Total
Equipment/Building
Replacement Fund
10,000
10,000
Total
10,000
10,000
equipment repair costs.
Produced Using the Plan -It Capital Planning Software
33
Capital Improvement Plan
City of Arden Hills, Minnesota
Project # 21-Eqp-003
Project Name Trade in Program Toro Z Mowers (458 & 459)
TCAAP No
Description
Zeplace Two 2018 Toro "Z" Lawn Mowers
158 Hours 1,200
159 Hours 1,300
Justification
2020 thrtt 2024
Department Equipment
Contact Public Works Director
Type Equipment
Useful Life 5
Category Equipment: Public Works
Priority 3Important
Total Project Cost: $30,000
the trade in value of the Toro "Z" mowers is maximized if they are traded in with warrany still remaining. Due to the amount of time these pieces
)f equipment are used during the summer months, they are traded in on a three year cycle.
?arts and labor costs:
#458
2018 - $850
959
2018 - $1,050
Expenditures 2020 2021 2022 2023 2024 Total
EquipNehicles/Furnishings 30,000 30,000
Total 30,000 30,000
Funding Sources 2020 2021 2022 2023 2024 Total
Equipment/Building 30,000 30,000
Replacement Fund
Total 30,000 30,000
Budget Impact/Other
Produced Using the Plan -It Capital Planning Software
34
Capital Improvement Plan 2020 thYu 2024
City of Arden Hills, Minnesota
Project # 21-Eqp-004
Project Name Replace 2001 Toro Workman (Unit 411)
TCAAP No
Description
2eplace the 2001 Toro Workman with field painter (unit 411).
Sours 2,008
Department
Equipment
Contact
Public Works Director
Type
Equipment
Useful Life
13-15
Category
Equipment: Public Works
Priority
3Important
Total Project Cost: $25,000
Justification
the workman will be 20 years old in 2021 and is used almost every day during the summer. It is reaching the end of its useful (dependable) life.
the paint sprayer will also be replaced.
?arts and labor costs:
?018 - $1,700
Expenditures 2020
2021 2022
2023 2024 Total
EquipNehicles/Furnishings
25,000
25,000
Total
Funding Sources 2020
25,000
2021 2022
25,000
2023 2024 Total
Equipment/Building
Replacement Fund
25,000
25,000
Total
25,000
25,000
Budget Impact/Other
Produced Using the Plan -It Capital Planning Software
35
Capital Improvement Plan 2020 thYu 2024
City of Arden Hills, Minnesota
Project # 21-Eqp-005
Project Name Replace 2005 Felling Trailer (Unit 414)
TCAAP No
Description
Zeplace 2005 Felling trailer due to corrosion.
Justification
Zeplace the 2005 Felling trailer with a 22 foot trailer with better ergonomics, due to corrosion.
Department
Equipment
Contact
Public Works Director
Type
Equipment
Useful Life
13-15
Category
Equipment: Public Works
Priority
4 Less Important
Total Project Cost: $10,000
Expenditures 2020
2021 2022
2023 2024 Total
EquipNehicles/Furnishings
10,000
10,000
Total
Funding Sources 2020
10,000
2021 2022
10,000
2023 2024 Total
Equipment/Building
Replacement Fund
10,000
10,000
Total
10,000
10,000
Budget Impact/Other
Produced Using the Plan -It Capital Planning Software
36
Capital Improvement Plan 2020 thYu 2024
City of Arden Hills, Minnesota
Project # 21-EgpV-001
Project Name Replace F-450 Truck (Unit 211)
TCAAP No
Description
2eplace Vehicle #211 - 2011 Ford F450 crane truck.
VIN #8243
Mileage 71,440
Department
Equipment
Contact
Public Works Director
Type
Equipment
Useful Life
8-10
Category
Vehicles
Priority
3Important
Total Project Cost: $80,000
Justification
?arts and labor costs:
?018 - $2,200
this vehicle is used when dealing with emergency lift station work. Reliability is a major concern. The condition of the current vehicle will be
-valuated prior to replacement.
Expenditures 2020
2021 2022
2023 2024 Total
EquipNehicles/Furnishings
80,000
80,000
Total
Funding Sources 2020
80,000
2021 2022
80,000
2023 2024 Total
Equipment/Building
Replacement Fund
80,000
80,000
Total
80,000
80,000
Budget Impact/Other
Zeduced repair and maintenance costs.
Produced Using the Plan -It Capital Planning Software
37
Capital Improvement Plan 2020 thYu 2024
City of Arden Hills, Minnesota
Project # 22-EgpV-001
Project Name Replace Sterling Acterra Truck (Unit 431)
TCAAP No
Department
Equipment
Contact
Community Devl Dir
Type
Equipment
Useful Life
10
Category
Vehicles
Priority
3Important
Description Total Project Cost: $160,000
Zeplace 2009 1,500 gallon tanker truck used for watering, sweeping, dust control and rink flooding.
Mileage 21,374
Sours 2,718
Justification
�urrent vehicle will be 13 years old in 2022.
�orrosion due to winter operations and availability of parts.
'arts and labor costs:
2018 - $1,800
Expenditures 2020 2021 2022 2023 2024 Total
EquipNehicles/Furnishings 160,000 160,000
Total 160,000 160,000
Funding Sources 2020 2021 2022 2023 2024 Total
Equipment/Building 160,000 160,000
Replacement Fund
Total 160,000 160,000
Budget Impact/Other
Produced Using the Plan -It Capital Planning Software
38
Capital Improvement Plan
City of Arden Hills, Minnesota
Project # 22-EgpV-002
Project Name Building Inspector Vehicle (Unit 504)
2020 thrtt 2024
Department Equipment
Contact City Administrator
Type Equipment
Useful Life 10
Category Vehicles
TCAAP No Priority n/a
Description Total Project Cost: $36,000
?urchase a new inspection vehicle in 2022 to replace 2013 Ford Escape.
Justification
the current vehicle will be 9 years old. A multipurpose vehicle, like an Escape, will serve other City employees when they want to use a City
✓ehicle to attend meetings and conferences - especially when they are out of town.
Expenditures 2020 2021 2022 2023 2024 Total
Equip/Vehicles/Furnishings 36,000 36,000
Total 36,000 36,000
Funding Sources 2020 2021 2022 2023 2024 Total
Equipment/Building 36,000 36,000
Replacement Fund
Total 36,000 36,000
Budget Impact/Other
�ost of Maintenance.
Budget Items 2020 2021 2022 2023 2024 Total
Equipment and Vehicle repair 500 500 500 500 500 2,500
costs
Total 500 500 500 500 500 2,500
Produced Using the Plan -It Capital Planning Software
39
Capital Improvement Plan 2020 thYu 2024
City of Arden Hills, Minnesota
Project # 23-EgpV-001
Project Name Replace International Plow Truck (Unit 120)
TCAAP No
Description
Zeplace 2011 International Plow Truck #120.
Mileage 27,444
Justification
Truck will be 12 years old. Will look at splitting the purchase between 2023 and 2024.
?arts and labor costs:
?018 - $5,200.
Department
Equipment
Contact
Public Works Director
Type
Equipment
Useful Life
15-17
Category
Vehicles
Priority
n/a
Total Project Cost: $260,000
Expenditures 2020 2021 2022 2023 2024 Total
EquipNehicles/Furnishings 125,000 135,000 260,000
Total 125,000 135,000 260,000
Funding Sources 2020 2021 2022 2023 2024 Total
Equipment/Building 125,000 135,000 260,000
Replacement Fund
Total 125,000 135,000 260,000
Budget Impact/Other
Maintenance and repairs.
Produced Using the Plan -It Capital Planning Software
40
City of Arden Hills, Minnesota
Capital Improvement Plan
2020 thru 2024
PROJECTS BY FUNDING SOURCE
Source Project # Priority 2020 2021 2022 2023 2024 Total
Assessments 1
Karth Lake retaining wall, pump, control panel
20 -Storm -001
2 92,000
92,000
Old Snelling Ave PMP wl Intersection Impr at CR E
20-Str-006
2 240,000
240,000
Lexington Improvements
21-Str-006
2 166,595
166,595
2022 PMP
22-Str-005
2 750,000
750,000
2024 PMP
24-Str-001
2
750,000 750.000
Assessments Total
Capital Improvement Funds (PIR)
Hazelnut Park Improvements
19 -Park -002
Hard Court Reconstruction
20 -Park -001
Playground Structure Replacement
20 -Park -003
Hamline Ave retaining wall
20-Str-004
Hamline Avenue crosswalks
20-Str-005
Old Snelling Ave PMP w/ Intersection Impr at CR E
20-Str-006
Lexington Improvements
21-Str-006
2022 PMP
22-Str-005
Lake Valentine Road - Trail
24 -Park -004
Old Hwy 10 Trail - 96 to Valentine Park
24 -Park -005
2024 PMP
24-Str-001
Capital Improvement Funds (PIR) Total
EDA General Fund
Gateway Signs 20 -EDA -001
EDA General Fund Total
Equipment/Building Replacement Fun
City Hall Maintenance
20 -Bldg -005
City Hall parking lot
20 -Bldg -006
Replace 2010 Bobcat Toolcat (Unit 435)
20-Eqp-006
Replace 2012 F-350 Truck (Unit 203)
20 -Eqpt/ -005
Replace 2010 F-350 Truck (Unit 210)
20 -Eqpt/ -009
Replace 1997 Toro Groundsmaster (Unit 409)
21-Eqp-001
Replace 1996 Wacker 880 Roller (Unit 106)
21-Eqp-002
Trade in Program Toro Z Mowers (458 & 459)
21-Eqp-003
Replace 2001 Toro Workman (Unit 411)
21-Eqp-004
Replace 2005 Felling Trailer (Unit 414)
21 -Epp -005
Replace F-450 Truck (Unit 211)
21 -Eqpt/ -001
Replace Sterling Acterra Truck (Unit 431)
22 -Eqpt/ -001
Building Inspector Vehicle (Unit 504)
22 -Eqpt/ -002
Replace International Plow Truck (Unit 120)
23 -Eqpt/ -001
Produced Using the Plan -It Capital Planning Software
41
332,000
166,595
750,000
750,000
1,998,595
3
515,500
515,500
3
275,000
110,000
120,000
505,000
3
210,000
220,000
230,000
120,000
0
780,000
2
130,000
130,000
2
60,000
60,000
2
660,000
660,000
2
166,595
166,595
2
125,000
375,000
500,000
n/a
91,000
91,000
n/a
189,000
189,000
2
80,000
670,000
750,000
1,850,500
621,595
725,000
200,000
950,000
4,347,095
n/a
246,130
40,000
286,130
246,130
40,000
286,130
2
50,000
50,000
50,000
50,000
200,000
3
175,000
175,000
n/a
40,000
40,000
3
48,000
48,000
3
46,000
46,000
3
60,000
60,000
3
10,000
10,000
3
30,000
30,000
3
25,000
25,000
4
10,000
10,000
3
80,000
80,000
3
160,000
160,000
n/a
36,000
36,000
n/a
125,000
135,000
260,000
Produced Using the Plan -It Capital Planning Software
41
Source Project #
Priority
2020
2021
2022
2023
2024
Total
Equipment/Building Replacement Fund
309,000
265,000
246,000
175,000
185,000
1,180,000
Total
Public Safety Capital Fund
LJFD General Equipment
20-Pub-001
n/a
11,730
24,428
5,456
2,381
43,995
LJFD Rescue/Chief/Utility Vehicle Replacement
20-Pub-002
n/a
37,200
19,840
111,600
168,640
LJFD Station Capital
20-Pub-004
n/a
18,550
7,440
11,656
37,646
LJFD Engine/Ladder Replacement
22-Pub-001
n/a
186,000
76,880
262,880
Public Safety Capital Fund Total
67,480
51,708
203,112
111,600
79,261
513,161
Ramsey County
Hamline Avenue crosswalks
20-Str-005
2
60,000
60,000
Old Snelling Ave PMP w/ Intersection Impr at CR E
20-Str-006
2
1,125,000
1,125,000
Ramsey County Total
1,185,000
1,185,000
Sanitary Sewer Utility Fund
Utility Communication System
19-Sew-003
3
37,500
37,500
Lift Station Rehabilitation
20-Sew-001
3
100,000
60,000
80,000
175,000
415,000
Sewer Lining/Rehabilitation
20-Sew-002
3
200,000
200,000
400,000
Old Snelling Ave PMP w/ Intersection Impr at CR E
20-Str-006
2
100,000
100,000
2022 PMP
22-Str-005
2
20,000
380,000
400,000
2024 PMP
24-Str-001
2
20,000
380,000
400,000
Sanitary Sewer Utility Fund Total
237,500
280,000
460,000
395,000
380,000
1,752,500
(State Aid
Old Snelling Ave PMP w/ Intersection Impr at CR E
20-Str-006
2
525,000
525,000
2022 PMP
22-Str-005
2
250,000
250,000
Lake Valentine Road - Trail
24-Park-004
n/a
1,209,000
1,209,000
Old Hwy 10 Trail - 96 to Valentine Park
24-Park-005
n/a
2,511,000
2,511,000
State Aid Total
525,000
250,000
3,720,000
4,495,000
Surface Water Mgmt Utility Funds
Karlh Lake retaining wall, pump, control panel
20-Storm-001
2
50,000
50,000
Storm Pond and Outfall Maintenance
20-Storm-002
2
100,000
150,000
100,000
100,000
100,000
550,000
Old Snelling Ave PMP w/ Intersection Impr at CR E
20-Str-006
2
150,000
150,000
2022 PMP
22-Str-005
2
10,000
190,000
200,000
2024 PMP
24-Str-001
2
10,000
190,000
200,000
Surface Water Mgmt Utility Funds Total
300,000
160,000
290,000
110,000
290,000
1,150,000
Trade-In Value
Hazelnut Park Improvements
19-Park-002
3
34,500
34,500
Trade-In Value Total
34,500
34,500
Water Utility Funds
Utility Communication System
19-Sew-003
3
37,500
37,500
Produced Using the Plan -It Capital Planning Software
42
Source
Project # Priority 2020 2021 2022 2023 2024 Total
Old Snelling Ave PMP w/ Intersection Impr at CR E 20-Str-006
Lexington Improvements 21-Str-006
2022 PMP 22-Str-005
2024 PMP 24-Str-001
Water Utility Funds Total
GRAND TOTAL
2 50,000
2 20,000 357,511
2 20,000 380,000
50,000
377,511
400,000
20,000 380,000 400,000
107,500 377,511 380,000 20,000 380,000 1,265,011
4,948,480 1,922,409 3,550,242 1,011,600 6,774,261 18,206,992
Produced Using the Plan -It Capital Planning Software
43
44
Source
2020
2021
2022
2023
2024
Capital Improvement Funds (PIR)
(243,540)
Parks Department
(46,410)
Hazelnut Park Improvements
19 -Park -002
Beginning Balance
3,092,526
2,645,186
2,565,926
1,597,386
2,250,976
Revenues and Other Fund Sources
24 -Park -005
0
Total
Street Department
0
Revenue
20-Str-004
Hamline Avenue crosswalks
20-Str-005
Old Snelling Ave PMP w/ Intersection Impr at CR E
20-Str-006
Donations -Bethel
100,000
100,000
150,000
150,000
0
Interest Income
75,000
75,000
75,000
75,000
75,000
Net Assessments
33,690
117,335
(468,540)
378,590
(371,410)
Net State Aid
944,470
0
(250,000)
0
0
Tax Levy
250,000
250,000
250,000
250,000
250,000
Total
Total Revenues and Other Fund Sources
542,335
Total Funds Available
853,590
Expenditures and Uses
1,403,160
Capital Projects & Equipment
(243,540)
Parks Department
(46,410)
Hazelnut Park Improvements
19 -Park -002
Hard Court Reconstruction
20 -Park -001
Playground Structure Replacement
20 -Park -003
Lake Valentine Road - Trail
24 -Park -004
Old Hwy 10 Trail - 96 to Valentine Park
24 -Park -005
0
Total
Street Department
0
Hamline Ave retaining wall
20-Str-004
Hamline Avenue crosswalks
20-Str-005
Old Snelling Ave PMP w/ Intersection Impr at CR E
20-Str-006
Lexington Improvements
21-Str-006
2022 PMP
22-Str-005
2024 PMP
24-Str-001
(291,595)
Total
Total Expenditures and Uses
Change in Fund Balance
Ending Balance
Produced Using the Plan -It Capital Planning Software
1,403,160
542,335
(243,540)
853,590
(46,410)
1,403,160
542,335
(243,540)
853,590
(46,410)
4,495,686
3,187,521
2,322,386
2,450,976
2,204,566
(515,500)
0
0
0
0
(275,000)
(110,000)
(120,000)
0
0
(210,000)
(220,000)
(230,000)
(120,000)
0
0
0
0
0
(91,000)
0
0
0
0
(189,000)
(1,000,500)
(330,000)
(350,000)
(120,000)
(280,000)
(130,000)
0
0
0
0
(60,000)
0
0
0
0
(660,000)
0
0
0
0
0
(166,595)
0
0
0
0
(125,000)
(375,000)
0
0
0
0
0
(80, 000)
(670, 000)
(850,000)
(291,595)
(375,000)
(80,000)
(670,000)
(1,850,500) (621,595) (725,000) (200,000) (950,000)
(447,340) (79,260) (968,540) 653,590 (996,410)
2,645,186 2,565,926 1,597,386 2,250,976 1,254,566
45
Source
EDA General Fund
Beginning Balance
Revenues and Other Fund Sources
Revenue
Miscellaneous Revenues
Tax Levy
Total Revenues and Other Fund Sources
Total Funds Available
Expenditures and Uses
Capital Projects & Equipment
Economic Development
Gateway Signs
Other Uses
Operating Expenditures
Tax Abatement
Total Expenditures and Uses
Change in Fund Balance
Ending Balance
Produced Using the Plan -It Capital Planning Software
Total
20 -EDA -001
Total
Total
2020 2021 2022 2023 2024
547,961 528,061 498,961 220,461 185,231
10,000
3,500
3,000
3,000
3,000
100,000
100,000
100,000
100,000
100,000
110,000
103,500
103,000
103,000
103,000
110,000
103,500
103,000
103,000
103,000
657,961
631,561
601,961
323,461
288,231
0
0
(246,130)
0
(40,000)
0
0
(246,130)
0
(40,000)
(89,900)
(92,600)
(95,370)
(98,230)
(101,170)
(40,000)
(40,000)
(40,000)
(40,000)
(40,000)
(129,900)
(132,600)
(135,370)
(138,230)
(141,170)
(129,900)
(132,600)
(381,500)
(138,230)
(181,170)
(19,900)
(29,100)
(278,500)
(35,230)
(78,170)
528,061
498,961
220,461
185,231
107,061
46
Source 2020 2021 2022 2023 2024
Equipment/Building Replacement Fund
Beginning Balance 99,478 140,478 225,478 329,478 504,478
Revenues and Other Fund Sources
Revenue
Tax Levy 50,000 50,000 50,000 50,000 50,000
Produced Using the Plan -It Capital Planning Software
47
Total
50,000
50,000
50,000
50,000
50,000
Other Fund Sources
Transfer from Sanitary Sewer Fund
126,000
126,000
126,000
126,000
126,000
Transfer from Surface Water Fund
74,000
74,000
74,000
74,000
74,000
Transfer from Water Fund
100,000
100,000
100,000
100,000
100,000
Total
300,000
300,000
300,000
300,000
300,000
Total Revenues and Other Fund Sources
350,000
350,000
350,000
350,000
350,000
Total Funds Available
449,478
490,478
575,478
679,478
854,478
Expenditures and Uses
Capital Projects & Equipment
Equipment
Replace 2010 Bobcat Toolcat (Unit 435)
20-Eqp-006
(40,000)
0
0
0
0
Replace 2012 F-350 Truck (Unit 203)
20-EgpV-005
(48,000)
0
0
0
0
Replace 2010 F-350 Truck (Unit 210)
20-EgpV-009
(46,000)
0
0
0
0
Replace 1997 Toro Groundsmaster (Unit 409)
21-Eqp-001
0
(60,000)
0
0
0
Replace 1996 Wacker 880 Roller (Unit 106)
21-Eqp-002
0
(10,000)
0
0
0
Trade in Program Toro Z Mowers (458 & 459)
21-Eqp-003
0
(30,000)
0
0
0
Replace 2001 Toro Workman (Unit 411)
21-Eqp-004
0
(25,000)
0
0
0
Replace 2005 Felling Trailer (Unit 414)
21-Eqp-005
0
(10,000)
0
0
0
Replace F450 Truck (Unit 211)
21-EgpV-001
0
(80,000)
0
0
0
Replace Sterling Acterra Truck (Unit 431)
22-EgpV-001
0
0
(160,000)
0
0
Building Inspector Vehicle (Unit 504)
22-EgpV-002
0
0
(36,000)
0
0
Replace International Plow Truck (Unit 120)
23-EgpV-001
0
0
0
(125,000)
(135,000)
Total
(134,000)
(215,000)
(196,000)
(125,000)
(135,000)
Government Buildings
City Hall Maintenance
20 -Bldg -005
0
(50,000)
(50,000)
(50,000)
(50,000)
City Hall parking lot
20 -Bldg -006
(175,000)
0
0
0
0
Total
(175,000)
(50,000)
(50,000)
(50,000)
(50,000)
Total Expenditures and Uses
(309,000)
(265,000)
(246,000)
(175,000)
(185,000)
Change in Fund Balance
41,000
85,000
104,000
175,000
165,000
Ending Balance
140,478
225,478
329,478
504,478
669,478
Produced Using the Plan -It Capital Planning Software
47
Source
2020
2021
2022
2023
2024
Public Safety Capital Fund
93,000
93,000
93,000
68,464
93,984
135,276
Beginning Balance
(24,536)
984
42,276
(67,836)
(86,436)
Revenues and Other Fund Sources
(67,480)
(51,708)
(203,112)
(111,600)
(79,261)
Revenue
(51,708)
(203,112)
(111,600)
(79,261)
Charitable Gambling
23,000
23,000
23,000
23,000
23,000
Tax Levy
70,000
70,000
70,000
70,000
70,000
Total
Total Revenues and Other Fund Sources
Total Funds Available
Expenditures and Uses
Capital Projects & Equipment
Public Safety
LJFD General Equipment 20 -Pub -001
LJFD Rescue/Chief/Utility Vehicle Replacement 20 -Pub -002
LJFD Station Capital 20 -Pub -004
LJFD Engine/Ladder Replacement 22 -Pub -001
Total
Total Expenditures and Uses
Change in Fund Balance
Ending Balance
Produced Using the Plan -It Capital Planning Software
93,000
93,000
93,000
93,000
93,000
93,000
93,000
93,000
93,000
93,000
68,464
93,984
135,276
25,164
6,564
(11,730)
(24,428)
(5,456)
0
(2,381)
(37,200)
(19,840)
0
(111,600)
0
(18,550)
(7,440)
(11,656)
0
0
0
0
(186,000)
0
(76,880)
(67,480)
(51,708)
(203,112)
(111,600)
(79,261)
(67,480)
(51,708)
(203,112)
(111,600)
(79,261)
25,520 41,292 (110,112) (18,600) 13,739
984 42,276 (67,836) (86,436) (72,697)
48
Source 2020 2021 2022 2023 2024
Sanitary Sewer Utility Fund
Beginning Balance 341,719 400,829 486,909 420,989 449,279
Revenues and Other Fund Sources
Revenue
Operating Revenue 2,051,840 2,172,990 2,249,010 2,327,700 2,409,130
Total
Total Revenues and Other Fund Sources
2,172,990
Total Funds Available
2,327,700
Expenditures and Uses
2,051,840
Capital Projects & Equipment
2,249,010
Sanitary Sewer Department
2,409,130
Utility Communication System
19 -Sew -003
Lift Station Rehabilitation
20 -Sew -001
Sewer Lining/Rehabilitation
20 -Sew -002
(260,000)
Total
Street Department
0
Old Snelling Ave PMP w/ Intersection Impr at CR E
20-Str-006
2022 PMP
22-Str-005
2024 PMP
24-Str-001
(20,000)
Total
Other Uses
Debt Service
Operating Expenditures
Operating transfer to Equipment Fund
Total
Total Expenditures and Uses
Change in Fund Balance
Ending Balance
Produced Using the Plan -It Capital Planning Software
2,051,840
2,172,990
2,249,010
2,327,700
2,409,130
2,051,840
2,172,990
2,249,010
2,327,700
2,409,130
2,393,559
2,573,819
2,735,919
2,748,689
2,858,409
(37,500)
0
0
0
0
(100,000)
(60,000)
(80,000)
(175,000)
0
0
(200,000)
0
(200,000)
0
(137,500)
(260,000)
(80,000)
(375,000)
0
(100,000)
0
0
0
0
0
(20,000)
(380,000)
0
0
0
0
0
(20,000)
(380,000)
(100,000)
(20,000)
(380,000)
(20,000)
(380,000)
(36,750)
(40,650)
(39,450)
(38,250)
(37,050)
(1,592,480)
(1,640,260)
(1,689,480)
(1,740,160)
(1,792,360)
(126,000)
(126,000)
(126,000)
(126,000)
(126,000)
(1,755,230)
(1,806,910)
(1,854,930)
(1,904,410)
(1,955,410)
(1,992,730)
(2,086,910)
(2,314,930)
(2,299,410)
(2,335,410)
59,110
86,080
(65,920)
28,290
73,720
400,829
486,909
420,989
449,279
522,999
49
Source
2020
2021
2022
2023
2024
Surface Water Mgmt Utility Funds
919,630
Street Department
906,600
Old Snelling Ave PMP w/ Intersection Impr at CR E
20-Str-006
Beginning Balance
(752)
(50,982)
156,898
229,558
476,668
Revenues and Other Fund Sources
(190,000)
Karth Lake retaining wall, pump, control panel
20 -Storm -001
Storm Pond and Outfall Maintenance
20 -Storm -002
Revenue
Total
(150,000)
(100,000)
(100,000)
(100,000)
Net taxing district levy
(92,000)
31,000
31,000
31,000
0
Operating Revenue
871,010
879,780
888,630
897,570
906,600
Total
Total Revenues and Other Fund Sources
910,780
Total Funds Available
928,570
Expenditures and Uses
779,010
Capital Projects & Equipment
919,630
Street Department
906,600
Old Snelling Ave PMP w/ Intersection Impr at CR E
20-Str-006
2022 PMP
22-Str-005
2024 PMP
24-Str-001
(10,000)
Total
Surface Water Management Dept
(190,000)
Karth Lake retaining wall, pump, control panel
20 -Storm -001
Storm Pond and Outfall Maintenance
20 -Storm -002
0
Total
Other Uses
Operating Exenditures
Transfer to Equipment Fund
Total
Total Expenditures and Uses
Change in Fund Balance
Ending Balance
Produced Using the Plan -It Capital Planning Software
779,010
910,780
919,630
928,570
906,600
779,010
910,780
919,630
928,570
906,600
778,258
859,798
1,076,528
1,158,128
1,383,268
(150,000)
0
0
0
0
0
(10,000)
(190,000)
0
0
0
0
0
(10,000)
(190,000)
(150,000)
(10,000)
(190,000)
(10,000)
(190,000)
(50,000)
0
0
0
0
(100,000)
(150,000)
(100,000)
(100,000)
(100,000)
(150,000)
(150,000)
(100,000)
(100,000)
(100,000)
(455,240)
(468,900)
(482,970)
(497,460)
(512,380)
(74,000)
(74,000)
(74,000)
(74,000)
(74,000)
(529,240)
(542,900)
(556,970)
(571,460)
(586,380)
(829,240)
(702,900)
(846,970)
(681,460)
(876,380)
(50,230)
207,880
72,660
247,110
30,220
(50,982)
156,898
229,558
476,668
506,888
50
Source
2020 2021 2022 2023 2024
Water Utility Funds
Beginning Balance 1,890,949 1,977,689 1,878,458 1,877,878 2,236,048
Revenues and Other Fund Sources
Revenue
Operating Revenue 2,351,460 2,487,610 2,647,190 2,700,750 2,755,410
Total
Total Revenues and Other Fund Sources
2,487,610
Total Funds Available
2,700,750
Expenditures and Uses
2,351,460
Capital Projects & Equipment
2,647,190
Sanitary Sewer Department
2,755,410
Utility Communication System
19 -Sew -003
4,525,648
Total
Street Department
(20,000)
Old Snelling Ave PMP w/ Intersection Impr at CR E
20-Str-006
Lexington Improvements
21-Str-006
2022 PMP
22-Str-005
2024 PMP
24-Str-001
0
Total
Other Uses
Debt Service
Operating Expenditures
Transfer to Equipment Fund
Total Expenditures and Uses
Change in Fund Balance
Ending Balance
Produced Using the Plan -It Capital Planning Software
2,351,460
2,487,610
2,647,190
2,700,750
2,755,410
2,351,460
2,487,610
2,647,190
2,700,750
2,755,410
4,242,409
4,465,299
4,525,648
4,578,628
4,991,458
(37,500)
0
0
0
0
(37,500)
0
0
0
0
(50,000)
0
0
0
0
(20,000)
(357,511)
0
0
0
0
(20,000)
(380,000)
0
0
0
0
0
(20,000)
(380,000)
(70,000)
(377,511)
(380,000)
(20,000)
(380,000)
(250,250)
(248,150)
(250, 750)
(248,050)
(250,050)
(1,806,970)
(1,861,180)
(1,917,020)
(1,974,530)
(2,033,770)
(100,000)
(100,000)
(100,000)
(100,000)
(100,000)
Total (2,157,220) (2,209,330) (2,267,770) (2,322,580) (2,383,820)
(2,264,720) (2,586,841) (2,647,770) (2,342,580) (2,763,820)
86,740 (99,231) (580) 358,170 (8,410)
1,977,689 1,878,458 1,877,878 2,236,048 2,227,638
51
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,-ARZEN HILLS
MEMORANDUM
DATE: October 21, 2019
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Council Chambers Additional Monitors
Budgeted Amount:
N/A
For Council Consideration
Actual Amount:
$2,000 - $4,000
AGENDA ITEM — IE
Funding Source:
Cable Fund
The City Council may consider directing staff to have CTV install additional equipment in the
Council Chambers.
Background
The Council Chambers Audio/Visual equipment upgrade is almost complete, CTV is still trouble
shooting a few remaining items, for example, the audio quality and functionality of the mute
buttons at the dais. One suggestion that has been previously raised, was having an additional
monitor in the Council chambers to allow for additional viewing for audience members. Two
options would be either a TV mounted on a cart that can be used anywhere in City Hall or a
mounted TV. Prices range, but either option could be accomplished for between $2,000 and
$4,000. Staff would also like to provide the Council with a brief opportunity for additional input
if any other items need consideration and if they would like an additional monitor in Council
Chambers.
Budget Impact
This is a discussion item at this point, but having an additional monitor could range between
$2,000 and $4,000, assuming there is not additional equipment the Council would like to add.
This increase could be absorbed by the Cable Fund. The estimated balance of the Cable Fund at
year end is $155,000.
Attachment
N/A
,-ARZEN HILLS
MEMORANDUM
DATE: October 21, 2019
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Council Tracker Update
Budgeted Amount: Actual Amount
N/A
N/A
AGENDA ITEM —1F
Funding Source:
N/A
Council Should Consider
The Council should provide further direction on items presented on the Council Request Tracker.
Background
City Council will receive a verbal update on items the Council has previously directed staff to
research and/or bring forward.
Discussion
N/A
Budget Impact
N/A
Attachments
N/A
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