Loading...
HomeMy WebLinkAbout11-18-19-WSAGENDA ITEMS MnDOT Study ±Snelling Avenue / Highway 51 Mark Lindeberg, MnDOT MEMO.PDF ATTACHMENT A.PDF MAP.PDF Brausen Family Automotive Repair Concept Plan Mike Mrosla, Community Development Manager/City Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF HVAC Discussion Johnson Controls MEMO.PDF ATTACHMENT A.PDF State Of The City Date Dawn Skelly, Communications Coordinator Mayor: David Grant Councilmembers: Brenda Holden Fran Holmes Dave McClung 6WHYH6FRWW City Council Work Session Agenda 1RYHPEHU SP City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. CALL TO ORDER 1. 1.A. Documents: 1.B. Documents: 1.C. Documents: 1.D. Documents: MEMO.PDF ATTACHMENT A.PDF 2020 Budget Discussion Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Elections Discussion Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF 2020 Fee Schedule Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF 2020 Council Liaison And JDA Liaison Appointments Discussion Julie Hanson, City Clerk MEMO.PDF Karth Lake Discussion Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Council Tracker Dave Perrault, City Administrator MEMO.PDF COUNCIL/STAFF COMMENTS 1.E. Documents: 1.F. Documents: 1.G. Documents: 1.H. Documents: 1.I. Documents: 1.J. Documents: 2. ADJOURN Page 1 of 1 AGENDA ITEM – 1A MEMORANDUM DATE: November 18, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, Sr. Engineering Technician Todd Blomstrom, Interim Public Works Director/City Engineer SUBJECT: MnDOT Study – Snelling Avenue / Highway 51 Budgeted Amount: NA Actual Amount: NA Funding Sources: NA For Council Consideration A representative from the Minnesota Department of Transportation (MnDOT) is scheduled to attend the work session on November 18 to discuss a highway access study along the Highway 51 corridor. Background City staff has received multiple contacts from residents regarding the closure of the center median access from southbound Highway 51 to Hamline Avenue in Arden Hills. MnDOT temporarily closed this access as part of the I-35W project and has indicated their intent to consider making the closure permanent. Mark Lindeberg, North Area Engineer with MnDOT, will be available to discuss plans to study access along Highway 51 during the upcoming Work Session on November 18. City staff has requested that Mr. Lindeberg describe the future study process to determine if the temporary access closure at Hamline Avenue should become a permanent closure or be restored following completion of the I-35W project. Staff also requested that Mr. Lindeberg describe the public engagement process that will occur during the MnDOT study to allow for resident participation and input. Attachment Attachment A – Meeting Notification City of Arden Hills :HVW+LJKZD\ƒ$UGHQ+LOOV0LQQHVRWD 3KRQHƒ)D[ www.ci.arden-hills.mn.us CITY COUNCIL WORK SESSION MNDOT ACCESS STUDY - PRELIMINARY DISCUSSION SNELLING AVENUE (HIGHWAY 51) AT HAMLINE AVENUE $UHSUHVHQWDWLYHIURPWKH0LQQHVRWD'HSDUWPHQWRI7UDQVSRUWDWLRQ 0Q'27 ZLOOGLVFXVVSODQV WRVWXG\DFFHVVDORQJ6QHOOLQJ$YHQXH +LJKZD\ LQFOXGLQJWKHFHQWHUPHGLDQDFFHVVWKDWis temporarily closed at Hamline Avenue during the upcoming Arden Hills City Council Work Session meeting on November 18th. Vehicles traveling southbound on Snelling Avenue could previously make a left turn onto southbound Hamline Avenue prior to the center median closure. 0Q'27DQWLFLSDWHVWKLVFORVXUHWRUHPDLQWKURXJKWhe duration of the I-35W project. City Council Work Session 1RYHPEHUDW30 City Hall Council Chambers 1245 West Highway 96 'XULQJ WKH ZRUN VHVVLRQ D 0Q'27 UHSUHVHQWDWLYH ZLOO GHVFULEH WKH IXWXUH VWXG\ SURFHVV WR determine if the temporary access closure on Highway 51 at Hamline Avenue should become a permanent closure or be restored following completion of the I-:SURMHFW0Q'27ZLOODOVR GHVFULEHWKHSXEOLFHQJDJHPHQWSURFHVVWKDWZLOORFFXUGXULQJWKH0Q'27VWXG\WRDOORZ for resident participation and input. 5HVLGHQWVDUHZHOFRPHWRDWWHQGWKHZRUNVHVVLRQEXW an opportunity for public testimony and questions are generally not permitted during this preliminary discussion between 0Q'27 and the City Council. A summary of the study process and schedule will be provided on the Arden Hills website following the work session. Attachment A Temporary Closure Permanent Closure Highway 51 Median Closures Legend Municipal Boundary City Mask November 14, 2019 Map Powered By DataLink 1 in = 752 ft ± City of Arden Hills City Council Work Session for November 18, 2019 Page 1 of 2 AGENDA ITEM – 1B MEMORANDUM DATE: November 18, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Mike Mrosla, Community Development Manager/City Planner SUBJECT: Planning Case # 19-001 Applicant: Brausen Family Automotive Repair Property Location: 1310 W County Road E Request: Concept Plan Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A The Concept Plan Review process is an opportunity for the City Council to provide comments and questions regarding proposed development in regards to general public health, safety, comfort and general welfare of the inhabitants of the City of Arden Hills. A concept review is considered advisory and is nonbinding to the City and applicant (Section 1320.14, Subd 4 of the Zoning Code). No formal action can be taken at a Work Session. If the applicant decides to proceed with the project a formal application will be subject to the full review process, including a public hearing with Planning Commission and City Council review. Background At their June 24, 2019 meeting, the City Council approved a Final Planned Unit Development and Site Plan Review for Brausen Family Automotive Repair. The Applicant proposed to remove the existing convenience store and carwash and constructing a new 7,978 square foot convenience store, a 1,600 square foot carwash. In addition, the applicant proposed a 4,505 square feet garage and repair bay addition. Discussion: Since receiving their approvals, the Applicant has approached the City requesting to amend the Final Planned Unit Development. The Applicant is requesting to utilize pre-cast panels on the proposed carwash and garage addition. The approved plans show the use of rock face concrete City of Arden Hills City Council Work Session for November 18, 2019 Page 2 of 2 block, EIFS and brick on the carwash and garage addition (Attachment A). However, ordinance depicts pre-cast panels as an undesirable material. 1325.05 Subd 7. (D)(3)Undesirable materials shall include simulated brick, vinyl or aluminum siding, sheet or corrugated metal siding, plain concrete blocks or panels, brightly colored metal roofing or canopies, pre-cast tilt-up walls, mirrored or reflective glass, and materials that represent corporate colors or logos not in conformance with approved building materials. The Applicant has requested Concept Plan Review to present to council how the times and conditions have changed for per-cast panels since the ordinance was adopted in 2013. In addition, the Applicant would like to discuss if there is support for the use of the material on the carwash and repair garage addition. Budget Impacts: NA Attachments: A. Approved Building Elevation B. City Council Public Hearing Memo Attachment A City of Arden Hills City Council Meeting for June 24, 2019 P:\Planning\Planning Cases\2019\19-001 - Brausen - PUD, SP Page 1 of 6 PUBLIC HEARING – 9B MEMORANDUM DATE: June 24, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Mike Mrosla, Community Development Manager/City Planner SUBJECT: Planning Case # 19-001 – Public Hearing Required Applicant: Brausen Family Automotive Repair Property Location: 1310 W County Road E Request: Site Plan Review; Final Planned Unit Development Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider the Following: Hold the required public hearing for Planning Case 19-001 for a Final Planned Unit Development and Site Plan Review for Brausen’s Automotive. The City Council will be asked to make a formal decision regarding the application under Agenda Item 10C on June 24, 20149. Background Brausen Automotive Repair has been serving the community for over 50 years. The existing motorized vehicle service center consists of six (6) repair bays in their garage. Also onsite is approximately a 3,000 square foot service station, with five (5) fuel islands and an associated carwash. The Applicant is requesting to remove the existing service station and carwash. The Applicant is requesting to construct a new 7,978 square foot convenience store and a 1,600 square foot carwash. The proposed car wash will include a unique conveyor belt system to pull cars efficiently through the car wash and reduce wait times. A typical car wash only allows one vehicle to enter the wash bay and thus requires significant vehicle stacking. The proposed conveyor belt system, which runs non-stop, will reduce wait times and vehicle stacking as vehicles can enter the car wash five (5) to ten (10) feet apart. The Kwik Trip Gas Station Located at 1756 Bunker Lake Blvd in Andover has a similar conveyor belt car wash. Staff visited the site and observed the car wash. On average vehicles took about two (2) minutes to go through the wash and had limited vehicle queuing to enter the wash. $WWDFKPHQW% City of Arden Hills City Council Meeting for June 24, 2019 P:\Planning\Planning Cases\2019\19-001 - Brausen - PUD, SP Page 2 of 6 In addition, the applicant is proposing a 4,505 square feet garage and repair bay addition. The proposed addition is highlighted on the image below. The proposed addition will add six (6) additional repair bays. The existing garage, which is about 4,540 square feet, will remain, as will the existing fuel islands and canopy. However, the façade of the existing garage will be updated as part of this application. The Applicant is not proposing any modification to the existing accesses on County Road E. Plan Evaluation Proposals for new construction, redevelopment of a site, and significant modifications to existing sites shall use the Planned Unit Development (PUD) process in the B-2, General Business District. The PUD proposal shall identify any requested modifications from the applicable zoning requirements and from the "Guiding Plan for the B2 District" as well as the reasons why the modifications would be in the public interest and would be consistent with the purpose of the B-2 District. Modifications to these requirements may be granted by the City without a variance through the PUD process. The Applicant is requesting minor flexibility in building materials. City of Arden Hills City Council Meeting for June 24, 2019 P:\Planning\Planning Cases\2019\19-001 - Brausen - PUD, SP Page 3 of 6 A full evaluation of the proposal was presented to the Planning Commission on June 5, 2019. The memo to the Planning Commission on this case is provided in Attachment F. Draft minutes from the June 5, 2019 meeting are included in Attachment G. Discussion: Car Wash Orientation The original plans showed cars entering the car wash from the north side of the building, and existing along the south side, as shown below. Stacking occurred adjacent to the gas pumps. When exiting the carwash, vehicles would have to go around the south and west sides of the building to the drives on County Road E. During the Planning Commission meeting, the applicant indicated they were considering changing the orientation of the car wash, so that cars would enter on the south side and exit on the north. The Planning Commission considered this testimony, and believed either orientation would be acceptable. The Planning Commission was willing to allow the application to proceed, with the condition the applicant submit a final plan before the City Council meeting for City Council review and approval. City of Arden Hills City Council Meeting for June 24, 2019 P:\Planning\Planning Cases\2019\19-001 - Brausen - PUD, SP Page 4 of 6 The revised plan is shown below, and attached as Attachment D. This plan orients the carwash access on the south side of the building. Stacking spaces are along the south lot line, and separated from the general drive aisle by a concrete median. Vehicles will exit the wash bay of the north, and have a more direct line to the access to County Road E. The trash enclosure has been relocated to the southeast corner of the site to accommodate stacking spaces. The revised proposal provides more stacking spaces, as well as better circulation on the site. Section 1325.05, Subd. 1, F - Minimum Caliper Inches and Tree Ratio – Flexibility Requested The Zoning Code requires that a minimum number of caliper inches of trees be provided based on the gross square footage of the building on the property. Based on the total 18,623 square feet of additions, a minimum of 58 caliper inches is required. The existing site has 171 caliper inches. The Applicant is proposing to remove 131 caliper inches. The removal of 131 caliper inches requires replacement at one (1) per every two (2) lost or 65.5 caliper inches. Due to the reduction in green space the applicant is requesting flexibility to plant 50.4 caliper inches. The Applicant is proposing to plant 10 Juniper trees onsite. The Juniper trees could count towards the overall caliper inches. Typically, Junipers and Arborvitae trees are considered shrubs. The Landscaping Plan was slightly revised as a result of the change in the car wash. The revised plan is attached as Attachment E. City of Arden Hills City Council Meeting for June 24, 2019 P:\Planning\Planning Cases\2019\19-001 - Brausen - PUD, SP Page 5 of 6 Section 1325.05, Subd. 8 - Building Materials –Flexibility Requested For new development, redevelopment, or modifications in the B-2 District, at least 75 percent of the exterior building materials shall be of brick masonry, tile masonry, natural stone (or synthetic equivalent), decorative concrete plank, transparent glass or any combination thereof. The Applicant is requesting flexibility in exterior building materials to better incorporate the addition into the existing garage structure. Based on the submitted site plan, 59 percent of the building exterior will be comprised of materials required by the Zoning Code. The east and south sides of the building are proposed to include concrete block in various patterns and colors to match the existing repair garage. The east and south sides of the building are the least visible to the public. The south side of the building faces a wooded landscaped area belonging to Bethel University. The east side of the building faces neighboring businesses. However, the majority of the existing tree screening/buffer between the site and the eastern neighbor will be maintained, minimizing the appearance of the building. The two most visible sides of the building, the north and west, have proposed exterior materials that to comply with the 75 percent exterior building materials requirement. Building elevations are shown below. Public Notice and Comments Notice of the public hearing for the Site Plan Review and Final PUD was published in the Shoreview-Arden Hills Bulletin on June 12. 2019, and mailed to all properties within 500 feet of City of Arden Hills City Council Meeting for June 24, 2019 P:\Planning\Planning Cases\2019\19-001 - Brausen - PUD, SP Page 6 of 6 the subject property. At this time, staff has not received any comments from the public regarding this planning case. Attachments A. Location Map B. Land Use Application C. 11x17 Plan Set D. Revised Car Wash Orientation Plan E. Revised Landscaping Plan F. April 3, 2019 - Planning Commission Memo G. April 3, 2019 - Draft Planning Commission Minutes AGENDA ITEM – 1C MEMORANDUM DATE: November 18, 2019 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: HVAC Discussion Budgeted Amount: Actual Amount: Funding Source: $180,000 $243,000 - $354,000 Building/Equipment Fund For Council Consideration The City Council may consider giving staff direction on moving forward with HVAC replacement for City Hall with Johnson Controls. Background The City Council directed staff to begin the process to replace our current cooling system. Staff met with Johnson Controls, the City’s current maintenance provider for HVAC related systems, and requested they review our current system and put together a proposal to replace our cooling system. The current system is original to the building, and is approaching end of life. Johnson Controls did not design the current system, but has been maintaining it. City Hall has had numerous issues over the last few years that have resulted in the building not being cooled properly. To date in 2019, Johnson Controls has been out to the City numerous times to address cooling issues (not including the normal maintenance visits), which resulted in $7,264 in additional maintenance costs. Johnson Controls will be in attendance to present their proposal to the City at the work session, and will be able to answer Council questions. Their presentation is attached (see Attachment A), which outlines background information and a number of options for Council to consider. As requested, Johnson Controls also includes information regarding potential solar viability at City Hall. The three options, for cooling, that Council will want to choose from are replacing the units with similar units in their current location (there are some design concerns associated with this option, which Johnson Controls will address), replacing the units with similar units and moving the units to the rear of City Hall, and the final choice would be to replace all three cooling units with a single Chiller in the same location as the current units. Johnson Controls Page 2 of 2 will lay out the pros and cons of each solution. Johnson Controls will also present Council with an option to replace the buildings boilers. Note, Johnson Controls is a vendor with Sourcewell, which is a joint purchasing cooperative formally known as the National Joint Powers Alliance (NJPA). This means that all of the vendors with Sourcewell have been through a competitive solicitation process and have pre- negotiated costs, which is similar to buying off of the State contract. Staff will be seeking direction on which solution the City Council would like to move forward with. Once Council has given the necessary direction, Johnson Controls will have an execution ready proposal at a future Council meeting. Budget Impact The City currently has $180,000 budgeted for this project in the Equipment Building Replacement Fund; however, depending on the solution the Council moves forward with, the project may range between $243,000 to $354,000. The anticipated balance of the Equipment Building Replacement Fund at the end of 2020 is $140,445 (this includes the $180,000 budgeted for HVAC replacement), and the projected ending balance of the fund in 2024 is $669,445. The fund could absorb additional expenditures for this project based on current projections. The main source of revenue for this fund is transfers from the General and Utility Funds. Attachment Attachment A: Johnson Controls Proposal --CITY HALL HVAC SOLUTIONS -Presented by:Bob Bierwerth & Zach Haeg Attachment A --Johnson Controls-•What do we do and who we are?•Building solutions •Design build projects turnkey•Fire and security services•OEM provider•Service and installation with over 50 local field employees•What we have done?•Service provider for more than 17 years•Specialize in full solutions to help solve design and engineering problems-WHY ARE WE HERE- --Agenda-I. Chiller/DX Cooling SolutionII. Boiler/Domestic Hot Water SolutionIII. Project TimelineIV. Solar Panels SolutionV. Warranty and Service Overview --CCurrent Cooling System Assessment--All Systems Currently 20 yrs. OldACCU-1 Serves Main Office & Lobby ACCU-2 Serves Lower Level ACCU-3 Serves Council ChambersOriginal Design Deficiency IssuesƒCurrent Refrigeration lines are currently 200’ which exceeds Factory & ASRE tolerances ƒJanuary 1st2020 R22 will be illegal to manufacture or import into the from United States ƒEquipment coils are beginning to fail and causing multiple refrigerant leaksƒEfficiency rating is 30% under new equipment standardsƒASHRAE life expectancy is 20 yearsƒObsolete/discontinued controls currently running the system3 ½ year repair spend = $22,683ƒCompressor ReplacementsƒElectrical Component failuresƒMotor FailuresƒRefrigerant Leaks --CCURRENT BOILER & DOMESTIC HW SYSTEM ASSESMENT--ƒ20 yrs. in serviceƒFailure on components and reliability is prevalentƒCurrent efficiency rating 81%ƒ$ 22,505 in Boiler repairs last 3 ½ years / $ 30,887 total spend last 5yrs.ƒDomestic HW Heater ignition and burner failures twice last 5 years.ƒObsolete controllers running systemƒ2 pumps required to provide heat on days < 10°, No Redundancy!Existing Boiler SystemExisting Domestic Hot Water Systemƒ20 yrs. in serviceƒDomestic HW Heater ignition and burner failures twice last 5 yearsƒCurrent efficiency 80%ƒMultiple Domestic HW Heater ignition and burner failuresƒNo redundant heat source --TTurnkey Cooling Solutions--CHILLED WATER SYTEM•Optimizes control and comfort•Reliable & Redundant cooling to entire building•Ability to use the cooling that is needed•Efficiencies and optimization•Remote Factory monitoringDX COOLING SYSTEM•Similar to current system•Single point of failure•Limited optimization with controlDXCOOLINGSYSTMElectrical Savings potential $16,800 over 20 year lifespan --HHEATING &&CCOOLING TURNKEY SOLUTIONS--(A) Chiller system located in the South Courtyard (Recommended Option):$353,898ƒProvides a redundant cooling source to entire buildingƒMost reliable source of equipmentƒOptimized control strategies and comfort in building spaceƒAllows for highest potential on custom rebates(B) Condensing units relocated to meet ASRE/Factory Requirements:$ 335,825ƒRequires relocation to be within Factory and ASRE guidelinesƒNo redundant coolingƒLimited control strategies to optimize space temperature swings(C)Condensing units replaced in current location (Not Recommended):$ 243,111ƒEquipment Warranty void on equipment due to line set length exceeding ASRE/Factory install guidelines ƒLimited control strategies to optimize space temperature swingsƒCAUTION! reliability of equipment is unknown extensive and premature failures likely(Engineering, Design, Equipment, Coordination, PM, Demo, Electrical, Pipefitting, Controls, GC, Service Contract) Heating SolutionCooling Solutions(A) High Efficient Boiler(s) with Domestic Hot Water Heat Exchanger$ 140,954ƒ97% efficiency boilersƒRedundant heating for domestic and building heatƒCustom rebate with control strategies from Xcel -Equipment Locations-•Removal of existing concrete and rock•New concrete pads to fit equipment•Rock and Landscaping replacement to matchExisting DX (or) New Chiller Location)•New 15x24 Concrete Pad for Equipment•Cedar Fence to match cosmetics•Engineered retaining wall•OSHA code safe guards New Condenser Location --TURNKEY PROJECT TIMELINE-¾Entire Building HVAC SolutionƒContract execution by December 2ndƒProject Implementation begins December 9thƒCooling Project Start Up & Commission Date April 13thƒHeating System Logistics and Coordination May 4thƒBuilding Heating System Shutdown and Demo May 18thƒHeating Equipment Installation June 1stƒCoordinate Domestic Hot Water Cutover Week of June 29thƒHeating System Start Up & Commissioning July 20thƒFull Project Completion and System Training Week of August 3rdProject Total……….. $ 470,110**Includes 5% combined efficiency reduction** --Service’s and Warranty’s-“All Equipment comes with the 5 year service/maintenance program”Chiller/DX Cooling•Services to meet Factory Recommendation•Chiller warranty 5 year parts and labor•Condenser warranty 5 year compressor 1 year partsBoiler/Heat Exchanger•Services to meet factory recommendations•Boiler warranty 10 year heat exchanger 3 year parts•Heat exchanger warranty 10 yearSolar Equipment•Service to meet factory recommendations•Inverter warranty 10 year•Solar panel 25 year --SSolar Solution (45Kw Production)--ƒEngineered to provide 80% of the buildings energy usage totaling 56,100 kWh / yearƒXcel Energy's performance based incentive $ 32,928 (.06/kWh paid annually during first 10yrs.)ƒTotal value of electricity produced $214,000 over 30yrs.ƒ10 Year Warranty on Inverter / 25 year Pro-Rated Panel WarrantyƒSmartphone/Display capabilities for in building showcase of live energy productionTotal Investment………. $ 132,597 --SSourcewellGGroup Purchasing Program--* Guaranteed contract rates * USE WHO YOU TRUST! GET WHAT YOU NEED!* Chose the products and services you want* Follows MN State contract guidelines* All Legal requirements met for City/State/Federal bidding processes* Can be combined with financial aid to get projects done today“City of Arden Hills Member since 8/27/2010” ++=TURNKEY PROJECT DONE TODAY!! THANK YOU FOR YOUR TIME!! AGENDA ITEM – 1D MEMORANDUM DATE: November 18, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Dawn Skelly, Communications Coordinator SUBJECT: 2020 State of the City Meeting Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Staff is requesting City Council choose a date and location for the 2020 annual State of the City meeting, along with presentation content topics and format. Background The State of the City meeting was moved from its annual fall timeframe to the spring to include more forward-looking news about upcoming city projects. After last year’s event, a change in location also was discussed. We will have further discussions at upcoming Council Work Sessions as we refine the event. Discussion Staff has reviewed the proposed 2020 city meetings calendar and recommends one of the following Thursday mornings, from 7:30 a.m. to 9:00 a.m.: February 27, March 5, or March 12, 2020. Staff has talked with representatives from Boston Scientific and Land O’Lakes, who have expressed interest in hosting the event, following tonight’s discussion staff can continue to work with the potential host sites. Staff is also requesting direction from the City Council on topics to cover in the State of the City presentation. In the past, the following general topics have been covered: x TCAAP redevelopment x Current development projects x Transportation improvement projects x Public safety x Parks and trails x Financials and budget In past years, the City has invited representatives from MnDOT and Ramsey County to present on current and planned State road improvements project as well. Staff is requesting direction from the City Council on whether these representatives should be invited to attend the State of the City this year. Attachments A. 2020 City Meetings Calendar Draft Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 New Year’s Day – City Hall Closed 2 ? EDC Mtg – 8:00 am (Community Room) 3 4 5 6 Joint Development Authority Mtg (JDA) – 5:30 pm (City Hall) 7 8 Planning Commission Mtg – 6:30 pm (Council Chambers) 9 10 11 12 13 Regular Council Mtg – 7:00 pm (Council Chambers) 14 15 16 Sheriff’s Contract Cities Mtg-8:00 am (Ramsey County Sheriff) 17 18 19 20 Martin Luther King Jr Day – City Hall Closed 21 Council Work Session – 5:00 pm (Council Chambers) PTRC Mtg – 6:30 pm (City Hall) 22 23 24 25 26 27 Economic Development Authority (EDA) 6:15 pm (Community Room) Regular Council Mtg – 7:00 pm (Council Chambers) 28 29 30 31 City Meeting Calendar (all dates subject to change) January 2020 Attachment A Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 Joint Development Authority Mtg (JDA) – 5:30 pm (City Hall) 4 5 EDC Mtg – 8:00 am (Community Room) Planning Commission Mtg – 6:30 pm (Council Chambers) 6 7 8 9 10 Regular Council Mtg – 7:00 pm (Council Chambers)11 12 13 14 15 16 17 Presidents’ Day – City Hall Closed 18 Council Work Session – 5:00 pm (Council Chambers) PTRC Mtg – 6:30 pm (City Hall) 19 20 Sheriff’s Contract Cities Mtg-8:00 am (Ramsey County Sheriff) 21 22 2324 Regular Council Mtg – 7:00 pm (Council Chambers) 25 2627 2829City Meeting Calendar (all dates subject to change) February 2020 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 Joint Development Authority Mtg (JDA) – 5:30 pm (City Hall) 3 Presidential Primary 4 EDC Mtg – 8:00 am (Community Room) Planning Commission Mtg – 6:30 pm (Council Chambers) 5 6 7 8 9 Regular Council Mtg – 7:00 pm (Council Chambers) 10 FPAC Mtg – 6:00 pm (City Hall) 11 12 13 14 15 16 Council Work Session – 5:00 pm (Council Chambers) 17 PTRC Mtg – 6:30 pm (Council Chambers) 18 19 Sheriff’s Contract Cities Mtg-8:00 am (Ramsey County Sheriff) 20 21 22 23 Regular Council Mtg – 7:00 pm (Council Chambers) 24 25 26 27 28 29 30 31 City Meeting Calendar (all dates subject to change) March 2020 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 EDC Mtg – 8:00 am - (Community Room) 2 3 4 5 6 Joint Development Authority Mtg (JDA) – 5:30 pm (City Hall) 7 Karth Lake District Mtg – 6:30 pm (Council Chambers) 8 Planning Commission Mtg – 6:30 pm (Council Chambers) 9 10 11 12 13 Regular Council Mtg – 7:00 pm (Council Chambers) 14 15 16 Sheriff’s Contract Cities Mtg-8:00 am (Ramsey County Sheriff) 17 18 19 20 Council Work Session – 5:00 pm (Council Chambers) 21 PTRC Mtg – 6:30 pm (Council Chambers) 22 23 24 25 26 27 Economic Development Authority Mtg (EDA) – 6:30 pm (Community Room) Regular Council Mtg – 7:00 pm (Council Chambers) 28 29 30 City Meeting Calendar (all dates subject to change) April 2020 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 Joint Development Authority Mtg (JDA) – 5:30 pm (City Hall) 5 6 EDC Mtg – 8:00 am (Community Room) Planning Commission Mtg – 6:30 pm (Council Chambers) 7 8 9 10 11 Regular Council Mtg – 7:00 pm (Council Chambers) 12 13 14 15 16 17 18 Council Work Session – 5:00 pm (Council Chambers) 19 PTRC Mtg – 6:30 pm (Council Chambers) 20 21 Sheriff’s Contract Cities Mtg-8:00 am (Ramsey County Sheriff) 22 23 24 31 25 Memorial Day – City Hall Closed 26 SUMMER HOURS BEGIN Regular Council Mtg – 7:00 pm - (Council Chambers) 27 28 29 30 City Meeting Calendar (all dates subject to change) May 2020 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 Joint Development Authority Mtg (JDA) – 5:30 pm (City Hall) 2 3 EDC Mtg – 8:00 am (Community Room) Planning Commission Mtg – 6:30 pm (Council Chambers) 4 5 6 7 8 Regular Council Mtg – 7:00 pm (Council Chambers) 9 FPAC Mtg – 6:00 pm (City Hall) 10 11 12 13 14 15 Council Work Session – 5:00 pm (Council Chambers) 16 PTRC tour 17 18 Sheriff’s Contract Cities Mtg-8:00 am (Ramsey County Sheriff) 19 20 21 22 Regular Council Mtg – 7:00 pm (Council Chambers) 23 24 25 26 27 28 29 30 City Meeting Calendar (all dates subject to change) June 2020 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 EDC Mtg – 8:00 am (Community Room) 2 3 Independence Day Holiday - City Hall Closed 4 Independence Day 5 6 Joint Development Authority Mtg (JDA) – 5:30 pm (City Hall) 7 8 Planning Commission Mtg – 6:30 pm (Council Chambers) 9 10 11 12 13 Regular Council Mtg – 7:00 pm (Council Chambers) 14 15 16 Sheriff’s Contract Cities Mtg-8:00 am (Ramsey County Sheriff) 17 18 19 20 Council Work Session – 5:00 pm (Council Chambers) 21 All Commissions and Committees Picnic – 6:00 pm (Cummings Park) 22 23 24 25 26 27 Economic Development Authority Mtg (EDA) – 6:00 pm (Community Room) Regular Council Mtg – 7:00 pm (Council Chambers) 28 29 30 31 City Meeting Calendar (all dates subject to change) July 2020 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 Joint Development Authority Mtg (JDA) – 5:30 pm (City Hall) 4 5 EDC Mtg – 8:00 am (Community Room) Planning Commission Mtg – 6:30 pm (Council Chambers) 6 7 8 9 10 Regular Council Mtg – 7:00 pm (Council Chambers) 11 12 13 14 15 16 17 City Council Work Session – 5:00 pm (Council Chambers) 18 19 20 Sheriff’s Contract Cities Mtg-8:00 am (Ramsey County Sheriff) 21 22 23 24 Regular Council Mtg – 7:00 pm (Council Chambers) 25 26 27 28 29 30 31 City Meeting Calendar (all dates subject to change) August 2020 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 Joint Development Authority Mtg (JDA) – 5:30 pm (City Hall) 2 EDC Mtg – 8:00 am (Community Room) 3 4 SUMMER HOURS END 5 6 7 Labor Day – City Hall Closed 8 REGULAR HOURS BEGIN Joint Development Authority Mtg (JDA) – 5:30 pm (City Hall) FPAC Mtg – 6:00 pm (City Hall) 9 Planning Commission Mtg – 6:30 pm (Council Chambers) 10 11 12 13 14 Regular Council Mtg – 7:00 pm (Council Chambers) 15 PTRC Mtg – 6:30 pm (Council Chambers) 16 17 Sheriff’s Contract Cities Mtg-8:00 am (Ramsey County Sheriff) 18 19 20 21 Council Work Session – 5:00 pm (Council Chambers) 22 23 24 25 26 27 28 Regular Council Mtg – 7:00 pm (Council Chambers) 29 30 City Meeting Calendar (all dates subject to change) September 2020 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 Joint Development Authority Mtg (JDA) – 5:30 pm (City Hall) 6 Karth Lake District Mtg – 6:30 pm (Council Chambers) 7 EDC Mtg – 8:00 am (Community Room) Planning Commission Mtg 6:30 pm (Council Chambers) 8 9 10 11 12 Regular Council Mtg – 7:00 pm (Council Chambers) 13 14 15 Sheriff’s Contract Cities Mtg-8:00 am (Ramsey County Sheriff) 16 17 18 19 Council Work Session - 5:00 pm (Council Chambers) 20 PTRC Mtg – 6:30 pm (Council Chambers) 21 22 23 24 25 26 Economic Development Authority Mtg (EDA) – 6:00 pm (Community Room) Regular Council Mtg – 7:00 pm (City Hall) 27 28 29 30 31 City Meeting Calendar (all dates subject to change) October 2020 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 Joint Development Authority Mtg (JDA) – 5:30 pm (City Hall) 3 Election Day 4 EDC Mtg – 8:00 am (Community Room) Planning Commission Mtg – 6:30 pm (Council Chambers) - 5 6 7 8 9 Regular Council Mtg – 7:00 pm (Council Chambers) 10 11 Veterans’ Day – City Hall Closed 12 13 14 15 16 Council Work Session – 5:00 pm (Council Chambers) 17 PTRC Mtg – 6:30 pm (Council Chambers) 18 19 Sheriff’s Contract Cities Mtg-8:00 am (Ramsey County Sheriff) 20 21 22 23 Regular Council Mtg – 7:00 pm (Council Chambers) 24 25 26 Thanksgiving Holiday – City Hall Closed 27 Thanksgiving Holiday – City Hall Closed 28 29 30 City Meeting Calendar (all dates subject to change) November 2020 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 EDC Mtg – 8:00 am (Community Room) 3 4 5 6 7 Joint Development Authority Mtg (JDA) – 5:30 pm (City Hall) 8 9 Planning Commission Mtg – 6:30 pm (Council Chambers) 10 11 12 13 14 Regular Council Mtg – 7:00 pm (Council Chambers) 15 FPAC Mtg – 6:00 pm (Council Conference Room) 16 17 Sheriff’s Contract Cities Mtg-8:00 am (Ramsey County Sheriff) 18 19 20 21 Council Work Session – 5:00 pm (Council Chambers) 22 PTRC Mtg – 6:30 pm (Council Chambers) 23 24 _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Christmas Eve – City Hall Closed at Noon 25 Christmas Day – City Hall Closed 26 27 28 Regular Council Mtg – 7:00 pm (Council Chambers 29 30 31 _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ New Years’ Eve – City Hall Closed at Noon 29 30 31 City Meeting Calendar (all dates subject to change) December 2020 AGENDA ITEM – 1E MEMORANDUM DATE: November 18, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director SUBJECT: 2020 Proposed Budget and CIP Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Staff is requesting City Council to review and provide feedback to the attached proposed 2020 Budget and CIP. The Truth-in-Taxation meeting is scheduled for December 9, 2019, where a final budget and tax levy will be adopted. Background A budget workshop was held with the Council on August 19, 2019. Staff was not directed to make any changes to the proposed 2020 General Fund Budget and Council adopted a maximum tax levy increase of 5% on September 23, 2019. The final levy and budget adoption meeting is scheduled for December 9, 2019. Discussion Wages and Benefits The 2020 proposed budget is currently being prepared assuming a 3.0% wage adjustment for all staff which is consistent with what other cities are doing in the area. Benefit amounts have been adjusted based on renewal information. Health insurance is set to increase by less than 2% and dental is set to increase by 2.9%. The city’s payment toward employee health insurance is increasing $7.50 per month for an employee on a single plan and $11.72 per month for an employee on a family plan. This is approximately a 1.3% increase or a $2,910 increase in the budget. The Foreman position has been removed from the budget but an Office Support Specialist has been added to Public Works. This resulted in a savings to the 2020 Budget of $12,510. Other changes to personnel costs include changes in the allocation between departments and funds for various positions. Total personnel costs increased by $13,020 from 2019 to 2020. The step and COLA increases were offset by removing the Foreman position from Public Works and adding an Office Support Specialist, and a reduction in the budget for work comp and pension costs. General Fund The General Fund is the primary operating fund of the City and its main source of revenue is property taxes. The 2020 revenue budget is projected to increase by $92,300 over 2019 to $4,896,720. This increase is mainly due to the proposed tax levy increase which increases the General Fund revenue by $146,920. Expenditures are projected to increase by $26,920 over 2019 to $5,018,310. Besides personnel costs, the increase is mainly due to public safety costs. The police contract is expected to rise by 7.7%, or $95,870 for 2020. This is due to the following: addition of another investigator ($18,000), investigator squad ($5,700), increase in the County garage rate ($2,800), body worn camera equipment ($16,000), additional personnel for body worn camera program ($8,180), wifi and office space ($4,500) and COLA and PERA rate increases. The fire costs are expected to rise by 8.2%, or $47,310 for 2020. This increase is partially due to an increase in evening/weekend shifts ($7,000) in preparation for staffing a third station; an increase in fire run compensation ($1,900) based on recent trends; and an increase in training costs ($3,400). Special Revenue Funds The City has four special revenue funds with activity in 2020 that finance various activities with restricted revenues. The City Council approved $120,000 in tax revenues for the EDA as part of the 2019 budget (via a transfer from the General Fund). The proposal is to reduce this amount to $100,000 for the 2020 budget. The audio/video equipment was updated in the Council Chambers during 2019 so there are no major purchases budgeted in the Cable TV Fund for 2020. The two Tax Increment Financing Funds are both projected to have positive cash flows in 2020. Capital Project Funds The Council has previously reviewed the 2020-2024 CIP. Much of this information is reflected in the capital funds of the City. The allocation of property tax dollars is proposed to remain the same for the Equipment and Building Replacement Fund ($50,000), increase by $50,000 for the Capital Improvement (PIR) Fund ($250,000), and increase by $20,000 for the Public Safety Capital Fund ($70,000). The Public Safety Capital Fund, which accounts for Fire Department capital items, currently has a deficit balance. The property tax allocation will need to be increased in future years. CIP 2020-2024 Projects included in the 2020 Proposed Budget and CIP are as follows: Project Fund Source Amount City Hall Parking Lot Equip/Bldg Replacement $175,000 Hard Court Reconstruction Capital Improvement (PIR) $275,000 Hazelnut Park Improvements PIR/Insurance $75,000 Playground Replacements Capital Improvement (PIR) $210,000 LJFD Capital Items Public Safety Capital $67,480 Lift Station Rehab Sewer $100,000 Sewer Lining/Rehab Sewer $200,000 Utility Communication System Sewer/Water $58,100 Hamline Avenue retaining wall Capital Improvement (PIR) $130,000 Hamline Avenue crosswalks PIR/County $120,000 2021 PMP PIR/Utilities $175,000 Lexington Avenue improvements PIR/Utilities $20,000 Karth Lake Retaining Wall Surface Water/Taxing District $142,000 Storm Pond Maintenance Surface Water Mgmt $100,000 Shorewood Drive drainage improvements Surface Water Mgmt $50,000 Replace 2010 Bobcat Toolcat Equip/Bldg Replacement $40,000 Replace 2012 F-350 Truck Equip/Bldg Replacement $48,000 Replace 2010 F-350 Truck Equip/Bldg Replacement $46,000 Enterprise Funds The City has four enterprise funds that finance business-type activities. A rate study was completed in 2018 for the Water, Sewer and Surface Water Management funds. The recommended rate increases are reflected in the revenue budgets and will be included on the 2020 Fee Schedule for the City. The proposed increases are as follows: Water – 3%; Sewer – 6.5%; Storm – 3%. The drinking water service connection fee enforced by the State is being increased from $1.59 to $2.43 per quarter. Below is a comparison of utility fees for 2019 and 2020 based on proposed rates and for a household using 9,000 gallons per quarter with a ¾” meter size or smaller. 2019 2020 Water 70.79 73.74 Sewer 102.57 109.27 Storm 15.16 15.61 TOTAL 188.52 198.62 Property Values, Taxes and Tax Rates According to information provided by Ramsey County, the median home value in Arden Hills will increase from $346,900 for 2019 taxes to $372,400 for 2020 taxes, an increase of 7.4%, which is less than the countywide average of 8.3%. The annual impact of a 5% City levy increase to a residential homes is as follows (City tax amount only): Set levy at $4,135,340 (an increase of $196,920 or 5.0% over 2019) Value of Value of Taxable Property for Property for Value for $ % Pay 2019 Pay 2020 Pay 2020 Pay 2019 Pay 2020 CHANGE CHANGE $180,000 $193,200 $173,300 $406 $436 $30 7.4% $346,900 $372,400 $368,700 $871 $928 $57 6.5% $380,000 $407,900 $407,400 $963 $1,026 $62 6.5% $450,000 $483,100 $483,100 $1,150 $1,216 $66 5.8% $650,000 $697,800 $697,800 $1,757 $1,881 $124 7.1% CITY TAX The 2019 City Tax Rate is 25.555%. The estimated City tax rate based on the most current information with a 5% levy increase is 25.176%. 2019 tax rates for other cities in Ramsey County are as follows: Attachments A. Proposed 2020 Budget B. Proposed 2020-2024 CIP 11.25 20.19 21.72 24.13 25.56 26.13 29.35 32.96 37.06 37.36 37.42 38.01 40.46 43.36 44.69 48.81 50.27 68.59 0 10 20 30 40 50 60 70 80 2019 Tax Rates Page Page CityͲWideSummary 1 SpecialRevenueFunds 26 CableTV 28 GeneralFund 3 EDAGeneral29 GeneralGovernment 5 EDARevolvingLoan 30 Mayor&Council 6 TIF#3CottageVillas 31 Administration 7 TIF#4PresbyterianHomes 32 Elections 8 Finane 9 CapitalProjectFunds 33 TCAAP 10 Equipment&BuildingReplacement 35 Planning&Zoning 11 ParkDevelopment 36 GovernmentBuildings 12 Capital(PIR)37 PublicSafety 13 PublicSafetyCapital 38 Police 14 TCAAPCapital 39 Dispatch 15 Fire 16 EnterpriseFunds 40 EmergencyManagement 17 Water 41 ProtectiveInspections 18 Sewer 42 PublicWorks 19 Recycling 43 StreetMaintenance 20 SurfaceWaterManagement 44 Parks&Recreation 21 Recreation 22 InternalServiceFunds 45 ParkMaintenance 23 RiskManagement 46 Miscellaneous 24 Engineering 47 TransfersOut 25 CentralGarage 48 Technology 49 CITYOFARDENHILLS 2020PROPOSEDBUDGET November18,2019 Attachment A 2017 2018 9/30/2019 2019 2020 $Increase %IncreaseCITYͲWIDESUMMARYActual Actual YTD Budget Budget (Decrease) (Decrease)REVENUESTaxes 3,946,562$4,031,433$2,344,526$4,377,680$4,469,430$91,750$2.1%SpecialAssessments 316,399741,584652,765303,220274,880(28,340) Ͳ9.3%Licensesandpermits 732,358530,867637,444448,640469,53020,8904.7%Intergovernmental 2,149,0691,531,114(688,241)485,930535,35049,42010.2%Chargesforservices 5,601,6445,717,1433,178,8805,929,1605,936,3307,1700.1%Fines&forfeits 29,98837,08014,24630,42030,030(390)Ͳ1.3%Investmentearnings 172,102199,688297,076148,070198,00049,93033.7%Miscellaneous 187,499320,636186,707170,250168,720(1,530) Ͳ0.9%InterfundServices 798,742771,728447,660671,480627,610(43,870) Ͳ6.5%Transfersin 471,590835,727300,000300,000300,000 Ͳ0.0%TOTALREVENUES14,405,953$14,717,000$7,371,062$12,864,850$13,009,880$145,030$1.1%EXPENDITURES/EXPENSESGeneralGovernment 1,189,503$1,164,662$927,283$1,364,400$1,268,650$(95,750)$ Ͳ7.0%PublicSafety 2,058,0352,088,3421,769,2402,221,9502,338,480116,5305.2%PublicWorks 443,632579,533476,528719,300723,7304,4300.6%Parks&Recreation 618,613653,975483,164858,510826,230(32,280) Ͳ3.8%EconomicDevelopment 266,558460,278148,442324,910346,01021,1006.5%CapitalOutlay 1,178,3066,346,911431,7871,423,4501,276,980(146,470) Ͳ10.3%EnterpriseFunds 4,799,8404,775,7142,544,7985,994,9605,949,880(45,080) Ͳ0.8%InternalServiceFunds 905,608728,150456,802703,610646,150(57,460)Ͳ8.2%TOTALEXPENDITURES/EXPENSES11,460,094$16,797,565$7,238,043$13,611,090$13,376,110$(234,980)$ Ͳ1.7%NETCHANGESINFUNDBALANCE2,945,858$(2,080,565)$133,019$(746,240)$(366,230)$380,010$1 CITYͲWIDESUMMARYGeneralFundSpecialRevenueFundsCapitalProjectFundsEnterpriseFundsInternalServiceFundsTotalBudget2020TotalBudget2019PercentChangeREVENUESTaxesPropertytaxes 3,610,750$100,000$370,000$ Ͳ$ Ͳ$4,080,750$3,911,220$4.33%TaxincrementsͲ283,410 Ͳ Ͳ Ͳ283,410352,930 Ͳ19.70%Othertaxes 8,95096,320 Ͳ Ͳ Ͳ105,270113,530 Ͳ7.28%Specialassessments 1,190 Ͳ273,690 Ͳ Ͳ274,880303,220 Ͳ9.35%Licensesandpermits 466,350 Ͳ Ͳ3,180 Ͳ469,530448,6404.66%Intergovernmental 151,680 Ͳ359,77023,900 Ͳ535,350485,93010.17%Chargesforservices 540,610 Ͳ Ͳ5,395,720 Ͳ5,936,3305,929,1600.12%Fines&forfeits 30,030 Ͳ Ͳ Ͳ Ͳ30,03030,420 Ͳ1.28%Investmentearnings 65,00030,00075,00022,5005,500198,000148,07033.72%Miscellaneous 22,160 Ͳ123,00023,560 Ͳ168,720170,250 Ͳ0.90%InterfundServicesͲ Ͳ Ͳ Ͳ627,610627,610671,480 Ͳ6.53%TransfersinͲ Ͳ300,000 Ͳ Ͳ300,000300,0000.00%TOTALREVENUES4,896,720$509,730$1,501,460$5,468,860$633,110$13,009,880$12,864,850$1.13%EXPENDITURES/EXPENSESGeneralGovernment 1,129,870$138,780$ Ͳ$ Ͳ$ Ͳ$1,268,650$1,364,400$ Ͳ7.02%PublicSafety 2,338,480 Ͳ Ͳ Ͳ Ͳ2,338,4802,221,9505.24%PublicWorks 723,730 Ͳ Ͳ Ͳ Ͳ723,730719,3000.62%Parks&Recreation 826,230Ͳ Ͳ Ͳ Ͳ826,230858,510 Ͳ3.76%EconomicDevelopmentͲ346,010 Ͳ Ͳ Ͳ346,010324,9106.49%CapitalOutlayͲ Ͳ1,276,980 Ͳ Ͳ1,276,9801,423,450 Ͳ10.29%EnterpriseFundsͲ Ͳ Ͳ5,949,880 Ͳ5,949,8805,994,960 Ͳ0.75%InternalServiceFundsͲ Ͳ Ͳ Ͳ646,150646,150703,610 Ͳ8.17%TOTALEXPENDITURES/EXPENSES5,018,310$484,790$1,276,980$5,949,880$646,150$13,376,110$13,611,090$ Ͳ1.73%NETCHANGESINFUNDBALANCE(121,590)$24,940$224,480$(481,020)$(13,040)$(366,230)$(746,240)$2 2017 2018 9/30/2019 2019 2020 $Increase %Increase GENERALFUND Actual Actual YTD Budget Budget (Decrease) (Decrease) REVENUES Taxes 3,201,704$3,158,628$2,099,530$3,499,750$3,619,700$119,950$3.43% Specialassessments 1,2655,363331,2201,190(30) Ͳ2.46% Licensesandpermits 729,198526,444635,909443,020466,35023,3305.27% Intergovernmental 151,425149,097100,555153,220151,680(1,540) Ͳ1.01% Chargesforservices 718,906484,973397,481615,100540,610(74,490) Ͳ12.11% Fines&forfeits 29,98837,08014,24630,42030,030(390) Ͳ1.28% Investmentearnings 36,01264,99694,40947,23065,00017,77037.62% Miscellaneous 22,64236,1034,71014,46022,1607,70053.25% TOTALREVENUES 4,891,139$4,462,682$3,346,871$4,804,420$4,896,720$92,300$1.92% EXPENDITURES Mayor&council 56,513$61,962$58,525$68,760$72,100$3,340$4.86% Administration 260,304303,559229,573326,810350,44023,6307.23% Elections 21,13722,86918,37123,00023,000 Ͳ0.00% Finance 192,663154,408150,028181,740186,2604,5202.49% TCAAP 98,883146,36053,503171,19087,610(83,580) Ͳ48.82% Planning&Zoning 197,976176,913146,723217,320206,210(11,110) Ͳ5.11% GovernmentBuildings 248,879173,706122,948202,810204,2501,4400.71% Police 1,177,4941,161,955871,4421,242,2501,338,12095,8707.72% Dispatch 68,83265,17534,24668,50045,580(22,920) Ͳ33.46% Fire 514,468541,663573,680573,680620,99047,3108.25% EmergencyManagement 3,3649,8373,9843,9105,8401,93049.36% ProtectiveInspections 293,877309,712285,889333,610327,950(5,660) Ͳ1.70% StreetMaintenance 443,632579,533476,528719,300723,7304,4300.62% Recreation 250,898260,653215,335340,540346,1105,5701.64% ParkMaintenance 367,715393,322267,829517,970480,120(37,850) Ͳ7.31% Transfersout Ͳ400,000300,000 Ͳ Ͳ ͲN/A TOTALEXPENDITURES 4,196,635$4,761,628$3,808,602$4,991,390$5,018,310$26,920$0.54% NETCHANGEINFUNDBALANCE 694,505$(298,945)$(461,731)$(186,970)$(121,590)$65,380$ Ͳ34.97% 3 2020BUDGETͲGENERALFUNDͲSCHEDULEOFEXPENDITURESͲDETAILBYFUNCTION 2017 2018 2019 2020 $Increase %Increase Actual Actual Budget Proposed (Decrease) (Decrease) Mayor&council Personnel Expenses 31,165$31,165$37,210$37,210$ Ͳ$0.00% Supplies and Materials 166254150150 Ͳ0.00% Other Services and Charges 25,18230,54331,40034,7403,34010.64% 56,513$61,962$68,760$72,100$3,340$4.86% Administration Personnel Expenses 83,423$182,235$211,100$214,890$3,790$1.80% Supplies and Materials 448297550550 Ͳ0.00% Other Services and Charges 176,433121,027115,160135,00019,84017.23% 260,304$303,559$326,810$350,440$23,630$7.23% Elections Other Services and Charges 21,137$22,869$23,000$23,000$ Ͳ$0.00% 21,137$22,869$23,000$23,000$ Ͳ$0.00% Finance Personnel Expenses 66,312$47,231$52,540$58,340$5,800$11.04% Supplies and Materials 19,00014,42423,10020,500(2,600) Ͳ11.26% Other Services and Charges 107,35192,754106,100107,4201,3201.24% 192,663$154,408$181,740$186,260$4,520$2.49% TCAAP Personnel Expenses 43,726$21,250$85,090$36,610$(48,480)$ Ͳ56.97% Supplies and Materials Ͳ Ͳ Ͳ Ͳ Ͳ0.00% Other Services and Charges 55,156125,11086,10051,000(35,100) Ͳ40.77% 98,883$146,360$171,190$87,610$(83,580)$ Ͳ48.82% Planning&Zoning Personnel Expenses 40,044$87,540$139,200$138,260$(940)$ Ͳ0.68% Supplies and Materials Ͳ Ͳ Ͳ Ͳ Ͳ0.00% Other Services and Charges 157,93389,37378,12067,950(10,170) Ͳ13.02% 197,976$176,913$217,320$206,210$(11,110)$ Ͳ5.11% GovernmentBuildings Personnel Expenses 42,720$37,356$39,960$40,410$450$1.13% Supplies and Materials 4,42611,6836,0008,0002,00033.33% Other Services and Charges 201,733124,668156,850155,840(1,010) Ͳ0.64% 248,879$173,706$202,810$204,250$1,440$0.71% Police Other Services and Charges 1,177,494$1,161,955$1,242,250$1,338,120$95,870$7.72% 1,177,494$1,161,955$1,242,250$1,338,120$95,870$7.72% Dispatch Other Services and Charges 68,832$65,175$68,500$45,580$(22,920)$ Ͳ33.46% 68,832$65,175$68,500$45,580$(22,920)$ Ͳ33.46% Fire Other Services and Charges 514,468$541,663$573,680$620,990$47,310$8.25% 514,468$541,663$573,680$620,990$47,310$8.25% EmergencyManagement Personnel Expenses 30$4,422$2,810$4,690$1,880$66.90% Supplies and Materials Ͳ27 Ͳ Ͳ Ͳ0.00% Other Services and Charges 3,3355,3881,1001,150504.55% 3,364$9,837$3,910$5,840$1,930$49.36% ProtectiveInspections Personnel Expenses 218,543$245,917$260,260$264,240$3,980$1.53% Supplies and Materials 1711887502,7502,000266.67% Other Services and Charges 75,16363,60772,60060,960(11,640) Ͳ16.03% 293,877$309,712$333,610$327,950$(5,660)$ Ͳ1.70% StreetMaintenance Personnel Expenses 171,591$239,079$256,030$291,530$35,500$13.87% Supplies and Materials 47,42459,93425,60038,00012,40048.44% Other Services and Charges 224,617280,520437,670394,200(43,470) Ͳ9.93% 443,632$579,533$719,300$723,730$4,430$0.62% Recreation Personnel Expenses 163,332$182,173$233,070$237,830$4,760$2.04% Supplies and Materials 19,22326,28326,25035,2509,00034.29% Other Services and Charges 68,34352,19781,22073,030(8,190) Ͳ10.08% 250,898$260,653$340,540$346,110$5,570$1.64% ParkMaintenance Personnel Expenses 183,904$205,199$271,480$280,230$8,750$3.22% Supplies and Materials 26,38432,92744,55043,250(1,300) Ͳ2.92% Other Services and Charges 157,426155,196201,940156,640(45,300) Ͳ22.43% 367,715$393,322$517,970$480,120$(37,850)$ Ͳ7.31% TransfersOut Ͳ$400,000$ Ͳ$ Ͳ$ Ͳ$0.00% TOTALEXPENDITURES 4,196,635$4,761,628$4,991,390$5,018,310$26,920$0.54% 4 2019 PERCENT ORIGINAL OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2019 BUDGET City Council 56,513$ 61,962$ 68,760$ 72,100$ 4.9% City Administration 260,304 303,559 326,810 350,440 7.2% Elections 21,137 22,869 23,000 23,000 0.0% Finance 192,663 154,408 181,740 186,260 2.5% TCAAP 98,883 146,360 171,190 87,610 -48.8% Planning & Zoning 197,976 176,913 217,320 206,210 -5.1% Government Buildings 248,879 173,706 202,810 204,250 0.7% Totals 1,076,354 1,039,777 1,191,630 1,129,870 -5.2% Total By Classification Personnel Services 307,389 406,776 565,100 525,720 -7.0% Commodities 24,040 26,657 29,800 29,200 -2.0% Contractual Services 744,926 606,344 596,730 574,950 -3.6% Capital Outlay 0 0 0 0 N/A Other Charges 0000 N/A Totals 1,076,354 1,039,777 1,191,630 1,129,870 -5.2% Staffing Full-time equivalents 3.83 3.70 4.69 4.51 Expenditures CITY OF ARDEN HILLS, MINNESOTA GENERAL GOVERNMENT SUMMARY EXPENDITURE ANALYSIS 2017 2018 2020 950 1,000 1,050 1,100 1,150 1,200 1,250 ACTUAL 2017 ACTUAL 2018 BUDGET ORIGINAL 2019 BUDGET 2020Thousands 5 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity: Mayor & Council 41100 Activity Scope Objectives Issues Budget Commentary 2017 2018 2019 2020 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 31,165$ 31,165$ 37,210$ 37,210$ Commodities 166 254 150 150 Contractual Services 25,182 30,543 31,400 34,740 Total 56,513$ 61,962$ 68,760$ 72,100$ Percent Change 9.6% 11.0% 4.9% Expenditures by Classification In 2020, the Mayor and Council budget is proposed to increase by 4.9% or $3,340. NYFS amount is increasing by an additional 5% over the CPI-U. 2020 BUDGET Fund # : Activity # : The Mayor and City Council are responsible for the formulation of policy and the passage of laws governing the City of Arden Hills. Members participate in various committees, as well as direct staff, through the City Administrator, as to their overall goals for the City. This department provides for Mayor and Council compensation, Council meetings and work sessions, management consultants and memberships. Participation in NYFS is included in this budget, as is funding for the City Council Retreat Facilitator. 1. Adopt policies and ordinances consistent with Council's position on growth, zoning and financial strategy. 2. Continue to work on the redevelopment of the TCAAP property. Creating funding sources to build reserve balances to fund future capital improvements while maintaining current City services. 52% 48% Personnel Services Commodities Contractual Services 6 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity: Administration 41300 Activity Scope Objectives Issues Budget Commentary 2017 2018 2019 2020 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 83,423$ 182,235$ 211,100$ 214,890$ Commodities 448 297 550 550 Contractual Services 176,433 121,027 115,160 135,000 Total 260,304$ 303,559$ 326,810$ 350,440$ Percent Change 16.6% 7.7% 7.2% Full-Time Equivalent positions 1.49 1.73 1.85 1.85 Expenditures by Classification The 2020 Administration budget is increasing by 7.2% over 2019. The increase in contractual services is partly due to the purchase of Pagefreezer software and a budget for computer replacements. 2020 BUDGET Fund # : Activity # : City Administration provides the overall direction of the City, as determined by the City Council. The City Administrator serves as Chief Administrative Officer for the City, ensuring that laws, ordinances, and resolutions of the City Council are enforced and implemented. The Administration Department is responsible for administering Council policies, coordinating Council agendas, and providing support to other functional areas within the City. 1. Assist City Council in setting policies and procedures in accordance with Council's position. 2. Provide direction and leadership on major city projects, budget management, oversee performance evaluations and long-range planning. 1. Long-range planning to maintain current City services while creating funding sources for reserves. 2. Long-range comprehensive TCAAP planning. 61% 39% Personnel Services Commodities Contractual Services 7 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity: Elections 41410 Activity Scope Objectives Issues Budget Commentary 2017 2018 2019 2020 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services 21,137 22,869 23,000 23,000 Total 21,137$ 22,869$ 23,000$ 23,000$ Percent Change 8.2% 0.6% 0.0% Expenditures by Classification The Elections budget has a zero percent increase for FY20. 2020 BUDGET Fund # : Activity # : This department covers the cost of administering all Federal, State and Municipal elections. This includes the preparation of any and all absentee ballots, organizing the polling places, election judges, and vote tabulations. The City contracts with Ramsey County for all the required election services. Stay current on election laws. Stay current on election laws. 100% Personnel Services Commodities Contractual Services 8 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity: Finance 41500 Activity Scope Objectives Issues Budget Commentary 2017 2018 2019 2020 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 66,312$ 47,231$ 52,540$ 58,340$ Commodities 19,000 14,424 23,100 20,500 Contractual Services 107,351 92,754 106,100 107,420 Total 192,663$ 154,408$ 181,740$ 186,260$ Percent Change (-19.9%) 17.7% 2.5% Full-Time Equivalent positions 0.60 0.48 0.49 0.52 Expenditures by Classification This budget increased by 2.5% in 2020 or $4,520. 2020 BUDGET Fund # : Activity # : Conducts the financial affairs of the City in accordance with the Government Accounting Standards Board (GASB) and Generally Accepted Accounting Principles (GAAP). This includes protecting the assets of the City, the initiation of financial plans, investment and debt management, review and implementation of internal controls, and accounting for financial transactions including accounts payable, accounts receivable and payroll. 1. Continue working to refine the financial management plan for the City. 2. Continue to produce a Comprehensive Annual Financial Report (CAFR) and reports for the public (Popular Annual Finance Report - PAFR) that receive the GFOA's award for excellence in reporting. 3. Provide meaningful and timely financial reports and information to Council, Commissions and other City Departments. 1. Implement improved reporting procedures to inform Council, Commissions and Departments. 2. Work with other Departments to find ways to reduce costs of City operations. 3. Analyze and implement ways to reduce transaction processing and costs. 31% 11% 58% Personnel Services Commodities Contractual Services 9 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity: TCAAP 41600 Activity Scope Objectives Issues Budget Commentary 2017 2018 2019 2020 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 43,726$ 21,250$ 85,090$ 36,610$ Commodities - - - - Contractual Services 55,156 125,110 86,100 51,000 Total 98,883$ 146,360$ 171,190$ 87,610$ Percent Change 48.0% 17.0% (-48.8%) Full-Time Equivalent positions 0.10 0.14 0.63 0.28 Expenditures by Classification Ramsey County purchased the property and established a Joint Development Authority (JDA) with the City. Revenues and expenditures are for City costs and are estimated, but placeholders have been included for consulting costs, and staff time has been allocated for the City Administrator, Community Development Manager, Planner, and Public Works Director as they act as the City’s support staff to this Authority. The 2020 budget shows a decrease of 48.8%, largely due to a reduction of projected expenditures. 2020 BUDGET Fund # : Activity # : This department was established to account for revenue and expenditure activity related to the City’s comprehensive re-use planning at the Twin Cities Army Ammunition Plant (TCAAP) site. 1. Coordination of TCAAP redevelopment planning activities while continuing to meet the needs of the City of Arden Hills. 2. Work with Ramsey County through the Joint Development Authority (JDA). 1. Economic conditions. 2. Coordinating with multiple entities/players. 42% 58% Personnel Services Commodities Contractual Services 10 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity: Planning & Zoning 41910 Activity Scope Objectives Issues Budget Commentary 2017 2018 2019 2020 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 40,044$ 87,540$ 139,200$ 138,260$ Commodities - - - - Contractual Services 157,933 89,373 78,120 67,950 Total 197,976$ 176,913$ 217,320$ 206,210$ Percent Change (-10.6%) 22.8% (-5.1%) Full-Time Equivalent positions 1.23 0.93 1.34 1.49 Expenditures by Classification The budget for 2020 is a decrease of 5.1% over the 2019 budget. Contracted services have been reduced. 2020 BUDGET Fund # : Activity # : Responsible for all planning and zoning related functions of the City. Activities administered by this department include requests for variances, subdivisions, re-zonings, zoning code amendments, signs, conditional use permits, compliance with City Ordinances and other land use issues. The Planners work closely with Protective Inspections, Code Enforcement, and Community Development. The Planning Commission, consisting of seven members appointed annually by the City Council, meets monthly to review the above requests and to make recommendations to the City Council in an advisory capacity. 1. Continue to work on Rental Housing registrations. 2. Continue improvements of the City's planning process. 1. Rental Housing registrations. 2. Refine Building Permit process. 3. Research and refine an Administrative Fines process. 67% 33% Personnel Services Commodities Contractual Services 11 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity: Government Buildings 41940 Activity Scope Objectives Issues Budget Commentary 2017 2018 2019 2020 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 42,720$ 37,356$ 39,960$ 40,410$ Commodities 4,426 11,683 6,000 8,000 Contractual Services 201,733 124,668 156,850 155,840 Total 248,879$ 173,706$ 202,810$ 204,250$ Percent Change (-30.2%) 16.8% 0.7% Full-Time Equivalent positions 0.41 0.42 0.38 0.38 Expenditures by Classification The 2020 budget is an increase of 0.7% from the previous year’s budget. 2020 BUDGET Fund # : Activity # : This department captures all of the operation/maintenance related costs for the City Hall and Government Building facilities. The City entered into a contract with Ramsey County for a joint maintenance facility located just west of City Hall off County Road 96 on Paul Kirkwold Drive. The new facility was completed and occupied as of October 2004. 45% of the City’s portion of the Ramsey County maintenance facility is charged to this budget. Maintain a reputable facility to house meetings and staff. Normal maintenance and repair issues as the building (City Hall) has now been in operation since 2002. 20% 4% 76% Personnel Services Commodities Contractual Services 12 2019 PERCENT ORIGINAL OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2019 BUDGET Police 1,177,494$ 1,161,955$ 1,242,250$ 1,338,120$ 7.7% Dispatch 68,832 65,175 68,500 45,580 -33.5% Fire 514,468 541,663 573,680 620,990 8.2% Emergency Management 3,364 9,837 3,910 5,840 49.4% Protective Inspections 293,877 309,712 333,610 327,950 -1.7% Totals 2,058,035 2,088,342 2,221,950 2,338,480 5.2% Total By Classification Personnel Services 218,572 250,339 263,070 268,930 2.2% Commodities 171 215 750 2,750 266.7% Contractual Services 1,839,292 1,837,787 1,958,130 2,066,800 5.5% Capital Outlay 0 0 0 0 N/A Other Charges 0000 N/A Totals 2,058,035 2,088,342 2,221,950 2,338,480 5.2% Staffing Full-time equivalents 2.34 2.39 2.56 2.66 Expenditures CITY OF ARDEN HILLS, MINNESOTA PUBLIC SAFETY SUMMARY EXPENDITURE ANALYSIS 2017 2018 2020 1,900 2,000 2,100 2,200 2,300 2,400 ACTUAL 2017 ACTUAL 2018 BUDGET ORIGINAL 2019 BUDGET 2020Thousands 13 CITY OF ARDEN HILLS, MINNESOTA Function: Public Safety 101 Activity: Police 42100 Activity Scope Objectives Issues Budget Commentary 2017 2018 2019 2020 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services 1,177,494 1,161,955 1,242,250 1,338,120 Total 1,177,494$ 1,161,955$ 1,242,250$ 1,338,120$ Percent Change (-1.3%) 6.9% 7.7% Expenditures by Classification Arden Hills portion of the Ramsey County Sheriff’s Contracting Communities 2020 budget increased 7.7% over 2019. Animal control costs and boarding are included within this budget. 2020 BUDGET Fund # : Activity # : Law Enforcement services for Arden Hills are provided on a contractual basis with the Ramsey County Sheriff’s Department. Animal control services are included in this budget. Continue contracting for law enforcement and animal control services through the Ramsey County Sheriff’s Department. 1. Resident concerns over police coverage and visibility. 2. Response times. 100% Personnel Services Commodities Contractual Services 14 CITY OF ARDEN HILLS, MINNESOTA Function: Public Safety 101 Activity: Dispatch 42150 Activity Scope Objectives Issues Budget Commentary 2017 2018 2019 2020 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services 68,832 65,175 68,500 45,580 Total 68,832$ 65,175$ 68,500$ 45,580$ Percent Change (-5.3%) 5.1% (-33.5%) Expenditures by Classification Arden Hills portion of the Ramsey County 911 Dispatch Department operation budget decreased by 33.5% due to the addition of another city to the contract. 2020 BUDGET Fund # : Activity # : Emergency dispatch services are provided by Ramsey County. Continue contracting dispatch services though Ramsey County. Continue to maintain service levels at a reasonable cost. 100% Personnel Services Commodities Contractual Services 15 CITY OF ARDEN HILLS, MINNESOTA Function: Public Safety 101 Activity: Fire 42200 Activity Scope Objectives Issues Budget Commentary 2017 2018 2019 2020 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services 514,468 541,663 573,680 620,990 Total 514,468$ 541,663$ 573,680$ 620,990$ Percent Change 5.3% 5.9% 8.2% Expenditures by Classification Arden Hills’s portion of the Lake Johanna Fire Department operating budget increased 8.2%. This budget reflects increases to operating costs. 2020 BUDGET Fund # : Activity # : Fire protection for Arden Hills is provided by the Lake Johanna Volunteer Fire Department on a contractual basis. Lake Johanna Volunteer Fire Department presently provides services to the cities of Arden Hills, Shoreview, and North Oaks. Arden Hills pays a percentage of operating and capital costs based on a formula approved by the Lake Johanna Fire Department and Arden Hills City Council. Continue contracting for fire protection services through Lake Johanna Volunteer Fire Department. Continue to maintain service levels at a reasonable cost. 100% Personnel Services Commodities Contractual Services 16 CITY OF ARDEN HILLS, MINNESOTA Function: Public Safety 101 Activity: Emergency Management 42300 Activity Scope Objectives Issues Budget Commentary 2017 2018 2019 2020 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 30$ 4,422$ 2,810$ 4,690$ Commodities - 27 - - Contractual Services 3,335 5,388 1,100 1,150 Total 3,364$ 9,837$ 3,910$ 5,840$ Percent Change 192.4% (-60.3%) 49.4% Full-Time Equivalent positions 0.02 0.02 0.02 0.02 Expenditures by Classification The 2020 budget is an increase of 49.4% from the 2019 budget or $1,930. A wage amount was overlooked in 2019. 2020 BUDGET Fund # : Activity # : Emergency Management coordination for the City is required by the Federal Government. This department works closely with Ramsey County Department of Homeland Security, as well as the Ramsey County Sheriff and Lake Johanna Fire Department. The City contracts with a consultant to provide these services. 1. Update City's Emergency Response Policy and Procedures. 2. Train staff in emergency management procedures. Coordinate with Ramsey County’s emergency response procedures and policies. 80% 20% Personnel Services Commodities Contractual Services 17 CITY OF ARDEN HILLS, MINNESOTA Function: Public Safety 101 Activity: Protective Inspections 42400 Activity Scope Objectives Issues Budget Commentary 2017 2018 2019 2020 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 218,543$ 245,917$ 260,260$ 264,240$ Commodities 171 188 750 2,750 Contractual Services 75,163 63,607 72,600 60,960 Total 293,877$ 309,712$ 333,610$ 327,950$ Percent Change 5.4% 7.7% (-1.7%) Full-Time Equivalent positions 2.32 2.37 2.54 2.64 Expenditures by Classification The 2020 operating budget is a decrease of 1.7% from the previous year’s budget. 2020 BUDGET Fund # : Activity # : This department is responsible for all building construction, plumbing, sewer, water and mechanical inspections within the City. Electrical inspections are contracted with an independent inspection firm. This department is also responsible for enforcement of the Zoning Code and other sections of the City Code of Ordinances. 1. Continue implementation of the building codes. 2. Continue to work on Building Permit software to produce Council reports. 1. Managing and prioritizing department workloads. 2. Keep up with rental license inspections of investor owned residential properties. 3. Continue implementation and design of new Building Permit software and reports. 80% 1% 19% Personnel Services Commodities Contractual Services 18 2019 PERCENT ORIGINAL OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2019 BUDGET Streets 443,632$ 579,533$ 719,300$ 723,730$ 0.6% Totals 443,632 579,533 719,300 723,730 0.6% Total By Classification Personnel Services 171,591 239,079 256,030 291,530 13.9% Commodities 47,424 59,934 25,600 38,000 48.4% Contractual Services 224,617 280,520 437,670 394,200 -9.9% Capital Outlay 0 0 0 0 N/A Other Charges 0000 N/A Totals 443,632 579,533 719,300 723,730 0.6% Staffing Full-time equivalents 1.92 1.99 2.37 2.42 Expenditures CITY OF ARDEN HILLS, MINNESOTA PUBLIC WORKS SUMMARY EXPENDITURE ANALYSIS 2017 2018 2020 0 200 400 600 800 ACTUAL 2017 ACTUAL 2018 BUDGET ORIGINAL 2019 BUDGET 2020Thousands 19 CITY OF ARDEN HILLS, MINNESOTA Function: Public Works 101 Activity: Street Maintenance 43100 Activity Scope Objectives Issues Budget Commentary 2017 2018 2019 2020 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 171,591$ 239,079$ 256,030$ 291,530$ Commodities 47,424 59,934 25,600 38,000 Contractual Services 224,617 280,520 437,670 394,200 Total 443,632$ 579,533$ 719,300$ 723,730$ Percent Change 30.6% 24.1% 0.6% Full-Time Equivalent positions 1.92 1.99 2.37 2.42 Expenditures by Classification The 2020 operating budget is an increase of 0.6% from the previous year’s budget. There was a minor shift in some wage allocations and $50,000 of the patching and overlay budget was moved to the Capital Improvement (PIR) Fund. 2020 BUDGET Fund # : Activity # : This department is responsible for maintaining City streets, including snowplowing, minor street repair, street signs, and street sweeping. 1. Maintain street infrastructure utilizing all available techniques including crack sealing, seal coating, patching and overlays. 2. Recommend a cost effective program for reconstructing/reclaiming street surfaces when maintenance techniques no longer provide the desired results. 3. Maintain and update equipment and vehicles. 1. Implement a capital improvement program for City infrastructure. 2. Balance the public works department needs with available funds. 3. Aging equipment. 4. Increased safety regulation for equipment and vehicles. 40% 5%55% Personnel Services Commodities Contractual Services 20 2019 PERCENT ORIGINAL OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2019 BUDGET Recreation 250,898$ 260,653$ 340,540$ 346,110$ 1.6% Parks 367,715 393,322 517,970 480,120 -7.3% Totals 618,613 653,975 858,510 826,230 -3.8% Total By Classification Personnel Services 347,237 387,373 504,550 518,060 2.7% Commodities 45,607 59,210 70,800 78,500 10.9% Contractual Services 225,769 207,393 283,160 229,670 -18.9% Capital Outlay 0 0 0 0 N/A Other Charges 0000 N/A Totals 618,613 653,975 858,510 826,230 -3.8% Staffing Full-time equivalents 4.42 4.41 5.29 5.33 Expenditures CITY OF ARDEN HILLS, MINNESOTA CULTURE & RECREATION SUMMARY EXPENDITURE ANALYSIS 2017 2018 2020 0 200 400 600 800 1,000 ACTUAL 2017 ACTUAL 2018 BUDGET ORIGINAL 2019 BUDGET 2020Thousands 21 CITY OF ARDEN HILLS, MINNESOTA Function: Parks and Recreation 101 Activity: Recreation 45120 Activity Scope Objectives Issues Budget Commentary 2017 2018 2019 2020 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 163,332$ 182,173$ 233,070$ 237,830$ Commodities 19,223 26,283 26,250 35,250 Contractual Services 68,343 52,197 81,220 73,030 Total 250,898$ 260,653$ 340,540$ 346,110$ Percent Change 3.9% 30.6% 1.6% Full-Time Equivalent positions 2.10 2.04 2.47 2.47 % of costs covered by revenue 47.6% 41.7% 35.8% 35.7% Expenditures by Classification The 2020 operating budget is an increase of 1.6% from the previous year’s budget. There is an addition of $10,000 to this budget for active adult programs. 2020 BUDGET Fund # : Activity # : This department provides all recreational activities to residents of Arden Hills, as well as residents from neighboring communities. To provide recreational activities to residents of Arden Hills. 1. Develop senior programming. 2. Budget constraints. 69% 10% 21% Personnel Services Commodities Contractual Services 22 CITY OF ARDEN HILLS, MINNESOTA Function: Parks and Recreation 101 Activity: Park Maintenance 45200 Activity Scope Objectives Issues Budget Commentary 2017 2018 2019 2020 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 183,904$ 205,199$ 271,480$ 280,230$ Commodities 26,384 32,927 44,550 43,250 Contractual Services 157,426 155,196 201,940 156,640 Total 367,715$ 393,322$ 517,970$ 480,120$ Percent Change 7.0% 31.7% (-7.3%) Full-Time Equivalent positions 2.32 2.37 2.82 2.86 Expenditures by Classification The 2020 operating budget is a decrease of 7.3% from the previous year’s budget. Decreases have been made to some line items in the contractual services budget based on a review of historical transactions. 2020 BUDGET Fund # : Activity # : Responsible for maintenance of City parks and trails as well as administration of the diseased tree/forestry program. This includes maintaining and improving playground and picnic facilities, fertilizing and mowing of grass, maintaining athletic fields, flooding and maintenance of outdoor ice rinks, snow and ice removal, and tree preservation within the parks system of the City. These assets of the City are extensively used by the residents, and improvements must be made to uphold the safety, functionality and beauty the City represents. 1. Continue pathway maintenance. 2. Continue implementing City's Comprehensive Park and Trails plan. 1. Other maintenance concerns coming up and not allowing completion of existing projects. 2. Budget constraints for future and existing projects. 58%9% 33% Personnel Services Commodities Contractual Services 23 2019 PERCENT ORIGINAL OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2019 BUDGET Unallocated -$ 400,000$ -$ -$ N/A Totals 0 400,000 0 0 N/A Total By Classification Personnel Services - - - - N/A Commodities - - - - N/A Contractual Services - - - - N/A Capital Outlay - - - - N/A Other Charges - 400,000 - - N/A Totals 0 400,000 0 0 N/A Staffing Full-time equivalents 0.00 0.00 0.00 0.00 Expenditures CITY OF ARDEN HILLS, MINNESOTA MISCELLANEOUS SUMMARY EXPENDITURE ANALYSIS 2017 2018 2020 0 100 200 300 400 500 ACTUAL 2017 ACTUAL 2018 BUDGET ORIGINAL 2019 BUDGET 2020Thousands 24 CITY OF ARDEN HILLS, MINNESOTA Function: Unallocated 101 Activity: Transfers 49300 Activity Scope Objectives Issues Budget Commentary 2017 2018 2019 2020 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services - - - - Other Charges - 400,000 - - Total -$ 400,000$ -$ -$ Percent Change 100.0% (-100.0%) 0.0% Expenditures by Classification This budget is used to account for transfers out of the General Fund to other funds of the City. $400,000 was transferred to the Equipment and Building Replacement Fund in 2018. 2020 BUDGET Fund # : Activity # : The transfers to other funds budget is utilized to account for the transfer of general fund revenues to other funds within the City financial structure. 1. To build reserves for capital equipment replacement. 2. To subsidize infrastructure improvements. Budget constraints. 0% Personnel Services Commodities Contractual Services Other Charges 25 2019to2020 2019to2020 2017 2018 2019 2020 Increase Increase SPECIALREVENUEFUNDS Actual Actual Budget Budget (Decrease) (Decrease) REVENUES Cable TV Fund 113,506$105,598$108,000$101,320$(6,680)$ Ͳ6.2% EDA General Activities Fund 99,309263,938123,500110,000(13,500) Ͳ10.9% EDA Revolving 2,601547 Ͳ Ͳ ͲN/A EDA TIF Dist 3 Cottage Villas 94,086106,605104,53013,000(91,530) Ͳ87.6% EDA TIF Dist #4 Pres Homes 204,271256,050255,400285,41030,01011.8% TOTAL REVENUES 513,774$732,737$591,430$509,730$(81,700)$ Ͳ13.8% EXPENDITURES Cable TV Fund 113,148$124,884$172,770$138,780$(33,990)$ Ͳ19.7% EDA General Activities Fund 79,90458,755130,280129,850(430) Ͳ0.3% EDA Revolving Ͳ169,934 Ͳ Ͳ ͲN/A EDA TIF Dist 3 Cottage Villas 1,5491,5032,0001,800(200) Ͳ10.0% EDA TIF Dist #4 Pres Homes 185,105230,086192,630214,36021,73011.3% TOTAL EXPENDITURES 379,706$585,162$497,680$484,790$(12,890)$ Ͳ2.6% NET CHANGES IN FUND BALANCE 134,068$ 147,575$ 93,750$ 24,940$ (68,810)$ FUND BALANCE JANUARY 1, 1,237,332$ 1,371,400$ 1,518,976$ 1,678,105$ FUND BALANCE DECEMBER 31 1,371,400$ 1,518,976$ 1,612,726$ 1,703,045$ 26 228 250 251 253 254 CableTV EDA EDA Revolving TIF#3 TIF#4 Total REVENUES PropertyTaxes Ͳ$100,000$ Ͳ$ Ͳ$ Ͳ$100,000$ TaxIncrements Ͳ Ͳ Ͳ Ͳ283,410283,410 OtherTaxes 96,320 Ͳ Ͳ Ͳ Ͳ96,320 InvestmentEarnings 5,00010,000 Ͳ13,0002,00030,000 TransfersIn Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ TOTALREVENUES 101,320$110,000$ Ͳ$13,000$285,410$509,730$ EXPENDITURES PersonnelExpenses 65,090$52,160$ Ͳ$ Ͳ$ Ͳ$117,250$ SuppliesandMaterials 1,500400 Ͳ Ͳ Ͳ1,900 OtherServicesandCharges 72,19077,290 Ͳ1,800214,360365,640 CapitalExpenditures Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ TOTALEXPENDITURES 138,780$129,850$ Ͳ$1,800$214,360$484,790$ NETCHANGESINFUNDBALANCE (37,460)$(19,850)$ Ͳ$11,200$71,050$24,940$ FUNDBALANCEJANUARY1,200,067547,961 Ͳ781,544148,5331,678,105 FUNDBALANCEDECEMBER31 162,607$528,111$ Ͳ$792,744$219,583$1,703,045$ 27 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 228 Activity: Cable TV 41960 Activity Scope Objectives Issues Budget Commentary 2017 2018 2019 2020 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 47,965$ 59,454$ 61,730$ 65,090$ Commodities 1,285 343 1,500 1,500 Contractual Services 63,898 65,087 69,540 72,190 Capital Outlay - - 40,000 - Other Charges - - - - Total 113,148$ 124,884$ 172,770$ 138,780$ Percent Change 10.4% 38.3% (-19.7%) Full-Time Equivalent positions 0.57 0.66 0.66 0.66 Expenditures by Classification The 2020 budget has decreased overall by 19.7%. The 2019 Capital Outlay budget was used to update the audio/video equipment at City Hall. This is not a recurring cost. 2020 BUDGET Fund # : Activity # : This Special Revenue Fund accounts for revenue and expenditures related to cable TV, internet, and other forms of communication. Revenue for this fund comes primarily from cable owner franchise fees. 1. Completion of the transferring of City files to Laserfiche. 2. Maintaining audio equipment in Council chambers. 1. Workloads and budget constraints. 2. Maintaining state-of-the-art equipment for Council meetings and televising. 47% 1% 52% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 28 CITY OF ARDEN HILLS, MINNESOTA Function: Economic Development 250 Activity: EDA General 47300 Activity Scope Objectives Issues Budget Commentary 2017 2018 2019 2020 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 33,609$ 25,691$ 42,910$ 52,160$ Commodities 290 632 400 400 Contractual Services 44,358 32,432 46,970 77,290 Capital Outlay 1,647 - 40,000 - Other Charges - - - - Total 79,904$ 58,755$ 130,280$ 129,850$ Percent Change (-26.5%) 121.7% (-0.3%) Full-Time Equivalent positions 0.23 0.21 0.33 0.43 Expenditures by Classification The primary revenue source for this fund is property taxes. An administrative charge was established in 2008 and all funds are charged back for overhead costs associated with Administration, Finance and Government Building departments in the General Fund. Other costs such as auditing, financial software, IT and insurance have been allocated to this fund also. Capital outlay relates to Gateway Signs. 2020 BUDGET Fund # : Activity # : This Special Revenue Fund accounts for general administration activities that are not specific to any individual Tax Increment Financing (TIF) District, as well as activities associated with the Economic Development Commission and Economic Development Authority. 1. Consider placement and construction of Gateway Signs. 2. Consider the use of TIF District 3 funds for low to moderate housing needs. 3. Review the operating budget and identify a sustainable funding source. 4. Continue to grow and evolve the business retention program. 1. Consistent administration of the City's polices, plan, ordinances, guidelines, statutes, etc. 2. Promotion of available industrial property. 40% 60% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 29 CITY OF ARDEN HILLS, MINNESOTA Function: Economic Development 251 Activity: EDA Revolving Loan 47306 Activity Scope Objectives Issues Budget Commentary 2017 2018 2019 2020 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services - 34,208 - - Capital Outlay - - - - Other Charges - 135,727 - - Total -$ 169,934$ -$ -$ Percent Change 100.0% (-100.0%) 0.0% Expenditures by Classification There are currently no planned expenditures at this time. Activity in this fund would occur if the Economic Development Authority authorized a loan after an application was made. 2020 BUDGET Fund # : Activity # : This Special Revenue Fund was established to administer economic development loans. The primary revenue source was investment income. To assist local businesses that meet the loan criteria established by the EDA. 1. The current economy is starting to rebounds and is slowly lending itself to expansion or improvements. 2. Promoting the program to the community businesses. Personnel Services Commodities Contractual Services Capital Outlay Other Charges 30 CITY OF ARDEN HILLS, MINNESOTA Function: Economic Development 253 Activity: TIF #3 Cottage Villas 47305 Activity Scope Objectives Issues Budget Commentary 2017 2018 2019 2020 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services 1,549 1,503 2,000 1,800 Capital Outlay - - - - Other Charges - - - - Total 1,549$ 1,503$ 2,000$ 1,800$ Percent Change (-3.0%) 33.1% (-10.0%) Expenditures by Classification The City no longer has any obligations to pay the developer as of February 1, 2010. Only administrative costs have been planned for 2020. 2020 BUDGET Fund # : Activity # : TIF District No. 3, Cottage Villas Housing, was originally certified as a Housing District on May 10, 1993. This 64 unit Cottage Villas Apartment complex is available for low-moderate income seniors. Originally, this district was set to decertify on December 31, 2009. In December 2009, the City Council extended this district until December 31, 2019, to allow the City the possibility of using these funds for other affordable housing projects within the City. Utilize available funds for low to moderate income housing projects. Ensure use of funds is consistent with TIF laws. 100% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 31 CITY OF ARDEN HILLS, MINNESOTA Function: Economic Development 254 Activity: TIF #4 Presbyterian Homes 47308 Activity Scope Objectives Issues Budget Commentary 2017 2018 2019 2020 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services 185,105 230,086 192,630 214,360 Depreciation - - - - Other Charges - - - - Total 185,105$ 230,086$ 192,630$ 214,360$ Percent Change 24.3% (-16.3%) 11.3% Expenditures by Classification Increment was received starting in 2014 and is estimated for 2020. Payments are based on 75% of increment received to the developer and estimated for 2020. The only other charges budgeted are administrative charges. 2020 BUDGET Fund # : Activity # : TIF district No. 4, Presbyterian Homes, was established as a 15 year renewal and renovation district to facilitate the redevelopment of existing senior housing units and replacement of existing nursing home units. The first increment was received in 2014 with the districted expiring on December 31, 2029. Utilize funds for Presbyterian Homes project per the development agreement. Ensure compliance with TIF laws for uses of available funds. 100% Personnel Services Commodities Contractual Services Depreciation Other Charges 32 2019to2020 2019to2020 2017 2018 2019 2020 Increase Increase CAPITALPROJECTFUNDS Actual Actual Budget Budget (Decrease) (Decrease) REVENUES Equipmt Bldg & Replacemt Fund 317,265$819,158$360,000$350,000$(10,000)$ Ͳ2.8% Park Fund 6,50024,350 Ͳ Ͳ ͲN/A Capital Improvement Fund (PIR)2,873,8652,000,026983,6701,058,46074,7907.6% Public Safety Cap Equip Fund 24,59188,60774,00093,00019,00025.7% TCAAP Capital Ͳ Ͳ Ͳ Ͳ ͲN/A TOTAL REVENUES 3,222,222$2,932,141$1,417,670$1,501,460$83,790$5.9% EXPENDITURES Equipmt Bldg & Replacemt Fund 539,433$342,986$525,000$309,000$(216,000)$ Ͳ41.1% Park Fund Ͳ650 Ͳ Ͳ ͲN/A Capital Improvement Fund (PIR)532,7865,423,506810,000900,50090,50011.2% Public Safety Cap Equip Fund 100,215165,99973,45067,480(5,970) Ͳ8.1% TCAAP Capital 5,87213,77015,000 Ͳ(15,000) Ͳ100.0% TOTAL EXPENDITURES 1,178,306$5,946,911$1,423,450$1,276,980$(146,470)$ Ͳ10.3% NET CHANGES IN FUND BALANCE 2,043,915$ (3,014,770)$ (5,780)$ 224,480$ 230,260$ FUND BALANCE JANUARY 1, 3,655,331$ 5,699,246$ 2,684,477$ 3,092,487$ FUND BALANCE DECEMBER 31 5,699,246$ 2,684,477$ 2,678,697$ 3,316,967$ 33 408 409 411 412 413 Equip&Bldg Replacement Parks Capital(PIR) PublicSafety Capital TCAAPCapital Total REVENUES PropertyTaxes 50,000$ Ͳ$250,000$70,000$ Ͳ$370,000$ SpecialAssessments Ͳ Ͳ273,690 Ͳ Ͳ273,690 Intergovernmental Ͳ Ͳ359,770 Ͳ Ͳ359,770 ChargesforServices Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ InvestmentEarnings Ͳ Ͳ75,000 Ͳ Ͳ75,000 Miscellaneous Ͳ Ͳ100,00023,000 Ͳ123,000 TransfersIn 300,000 Ͳ Ͳ Ͳ Ͳ300,000 TOTALREVENUES 350,000$ Ͳ$1,058,460$93,000$ Ͳ$1,501,460$ EXPENDITURES SuppliesandMaterials Ͳ$ Ͳ$ Ͳ$ Ͳ$ Ͳ$ Ͳ$ OtherServicesandCharges Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ CapitalExpenditures 309,000 Ͳ900,50067,480 Ͳ1,276,980 DebtService Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ TOTALEXPENDITURES 309,000$ Ͳ$900,500$67,480$ Ͳ$1,276,980$ NETCHANGESINFUNDBALANCE 41,000$Ͳ$157,960$25,520$ Ͳ$224,480$ FUNDBALANCEJANUARY1,99,445(5,816)3,187,526(24,536)(164,132)3,092,487 FUNDBALANCEDECEMBER31 140,445$(5,816)$3,345,486$984$(164,132)$3,316,967$ 34 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 408 Activity: Equipment & Building Replacement 48100 Activity Scope Objectives Issues Budget Commentary 2017 2018 2019 2020 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - 6,833 - - Contractual Services - - - - Capital Outlay 539,433 336,153 525,000 309,000 Other Charges - - - - Total 539,433$ 342,986$ 525,000$ 309,000$ Percent Change (-36.4%) 53.1% (-41.1%) Expenditures by Classification Anticipated 2020 expenses include the replacement of two pickup trucks, a bobcat and the City Hall parking lot (see CIP). 2020 BUDGET Fund # : Activity # : This Capital Fund was created in 2008 with the intent of building a reserve to fund equipment replacement, building improvements, office equipment, and technology improvements. This use of the fund would level future levy spikes caused by acquisition of costly capital expenditures. A one-time transfer of $500,000 was completed in 2008 from the General Fund to establish the reserve. Annual transfers from the Enterprise Funds and property taxes provide on-going revenues in addition to interest income. Provide adequate equipment to ensure operations and services for the residents of Arden Hills. Budget constraints. 100% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 35 CITY OF ARDEN HILLS, MINNESOTA Function: Parks and Recreation 409 Activity: Parks 45200 Activity Scope Objectives Issues Budget Commentary 2017 2018 2019 2020 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - 650 - - Contractual Services - - - - Capital Outlay - - - - Other Charges - - - - Total -$ 650$ -$ -$ Percent Change 100.0% (-100.0%) 0.0% Expenditures by Classification There is no budget for this fund in 2020. 2020 BUDGET Fund # : Activity # : This Fund was established for park/trail acquisition and development. Revenue for the Parks Fund comes from developer park dedication fees, contributions, state grants, and investment income. For the past few years, very little new funds have been contributed to this fund. As a result of the lack of new revenue, the balance in this fund is currently at a negative balance and no new projects have been budgeted for. 1. Playground structure replacement. 2. Mounds View High School trail connection. 3. Implementation of a Park Bench program. 1. Securing funding for improvements. 2. Adhering to grant requirements and local matches. 3. Budget constraints. Personnel Services Commodities Contractual Services Capital Outlay Other Charges 36 CITY OF ARDEN HILLS, MINNESOTA Function: Public Works 411 Activity: Capital Improvement (PIR)48500 Activity Scope Objectives Issues Budget Commentary 2017 2018 2019 2020 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities 1,410 - - - Contractual Services 231,736 501,747 - - Capital Outlay 299,640 4,921,759 810,000 900,500 Other Charges - - - - Total 532,786$ 5,423,506$ 810,000$ 900,500$ Percent Change 918.0% (-85.1%) 11.2% Expenditures by Classification The 2020 projects are listed in the proposed five-year capital improvement plan. 2020 BUDGET Fund # : Activity # : This fund was established to temporarily finance pavement management projects being partially financed by special assessments or for high cost improvements for which bonds have not been issued. In 2006, the Municipal Land and Buildings Fund, Non-Assessable Road Improvement Fund, and Capital Improvements Fund were consolidated into the PIR Fund. 1. To maintain the City's streets and roadways. 2. To maintain City infrastructure. Finding adequate funding resources for the various projects. 100% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 37 CITY OF ARDEN HILLS, MINNESOTA Function: Public Safety 412 Activity: Public Safety Capital Equipment 48120 Activity Scope Objectives Issues Budget Commentary 2017 2018 2019 2020 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services - - - - Depreciation 100,215 165,999 73,450 67,480 Other Charges - - - - Total 100,215$ 165,999$ 73,450$ 67,480$ Percent Change 65.6% (-55.8%) (-8.1%) Expenditures by Classification Expenditures have decreased 8.1% based on the numbers provided by LJFD. A property tax levy has been implemented as the main revenue source for this fund. 2020 BUDGET Fund # : Activity # : This Capital Fund was created in 1995 with the intent of building a reserve to fund General Fund public safety capital equipment requirements. This use of the fund would level future levy spikes caused by acquisition of costly specialized police and fire capital requirements. Arden Hills pays for a portion (24.8%) of Lake Johanna Fire Department equipment according to a formula which has been updated for 2020, with the balance funded by the other member cities of Shoreview and North Oaks. Provide adequate equipment to insure public safety for the residents of Arden Hills. 1. Budget constraints. 2. Arden Hills is only one member on each of the joint powers boards. Decisions are not always made on what Arden Hills sees as important, but rather the group as a whole. 3. Due to the current economy, revenues may be impacted. 100% Personnel Services Commodities Contractual Services Depreciation Other Charges 38 CITY OF ARDEN HILLS, MINNESOTA Function: Economic Development 413 Activity: TCAAP Capital 41600 Activity Scope Objectives Issues Budget Commentary 2017 2018 2019 2020 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services 5,872 13,770 - - Capital Outlay - - - - Other Charges - - 15,000 - Total 5,872$ 13,770$ 15,000$ -$ Percent Change 134.5% 8.9% (-100.0%) Expenditures by Classification Since the City’s private development partner pulled out of the project in April of 2009, Ramsey County purchased the property and established a Joint Development Authority (JDA) with the City. Revenues and expenditures are for City costs and future costs are not known at this time. A budget amendment was done in 2014 to reclassify the City’s costs for infrastructure development under the JDA into the TCAAP Capital Fund. An interfund loan was made in 2013 from the PIR to be paid back as the property develops. 2020 BUDGET Fund # : Activity # : This fund was established to account for revenue and expenditure activity related to the City comprehensive re- use planning at the Twin Cities Army Ammunition Plant (TCAAP) site as it relates to infrastructure and re-use. 1. Coordination of the TCAAP redevelopment planning activities while continuing to meet the needs of the City of Arden Hills. 2. Work with Ramsey County through the Joint Development Authority (JDA). 1. Economic conditions. 2. Coordinating with multiple entities/players. 0%Personnel Services Commodities Contractual Services Capital Outlay Other Charges 39 2019to2020 2019to2020 2017 2018 2019 2020 Increase Increase ENTERPRISEFUNDS Actual Actual Budget Budget (Decrease) (Decrease) REVENUES Licenses and Permits 3,160$4,423$5,620$3,180$(2,440)$ Ͳ43.42% Intergovernmental 24,655527,42924,04023,900(140) Ͳ0.58% Special Assessments 7,4096,2142,000 Ͳ(2,000) Ͳ100.00% Investment Earnings 32,75540,37111,34022,50011,16098.41% Miscellaneous 23,03223,88722,79023,5607703.38% Charges for Services 4,876,2385,207,8205,314,0605,395,72081,6601.54% TOTAL REVENUES 4,967,248$5,810,144$5,379,850$5,468,860$89,010$1.65% EXPENSES Personnel Expenses 839,960$839,114$1,068,260$1,089,360$21,100$1.98% Supplies and Materials 106,31073,44848,20078,20030,00062.24% Other Services and Charges 3,050,5592,782,0082,863,5502,891,74028,1900.98% Depreciation 488,881543,641543,650578,48034,8306.41% Capital Expenditures 83,364144,2691,080,000725,100(354,900) Ͳ32.86% Debt Service Ͳ93,23491,300287,000195,700214.35% Transfers 230,765300,000300,000300,000 Ͳ0.00% TOTAL EXPENSES 4,799,840$4,775,714$5,994,960$5,949,880$(45,080)$ Ͳ0.75% NET CHANGES IN FUND BALANCE 167,409$ 1,034,430$ (615,110)$ (481,020)$ 134,090$ FUND BALANCE JANUARY 1, 17,423,342$ 17,590,751$ 18,625,180$ 19,290,880$ FUND BALANCE DECEMBER 31 17,590,751$ 18,625,180$ 19,090,070$ 19,529,960$ 40 CITY OF ARDEN HILLS, MINNESOTA Function: Public Works 601 Activity: Water 49440 Activity Scope Objectives Issues Budget Commentary 2017 2018 2019 2020 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 282,634$ 283,112$ 355,770$ 363,460$ Commodities 93,437 50,431 35,500 57,500 Contractual Services 1,700,440 1,594,979 1,663,240 1,669,160 Capital Outlay 83,364 144,269 562,500 93,710 Other Charges 68,396 180,686 179,010 350,250 Total 2,228,272$ 2,253,476$ 2,796,020$ 2,534,080$ Percent Change 1.1% 24.1% (-9.4%) Full-Time Equivalent positions 2.81 3.03 3.49 3.55 Expenditures by Classification The 2020 operating budget is an increase of 1.7% from the previous year’s adopted budget with a decrease of 9.4% overall with capital outlay and debt service. Currently, capital expenses relate to a new utility communication system and the water portion of future street improvements. An operating transfer ($100,000) has also been budgeted to the Equipment, Building, and Replacement Fund. 2020 BUDGET Fund # : Activity # : The Water Utility Fund is a self-sustaining fund, or enterprise fund of the City. The City maintains its own water distribution system. Water is purchased from the City of Roseville, who in turn, purchases water on a wholesale basis from St. Paul Regional Water Services. Metering devices are also maintained to account for usage. 1. Provide a safe and reliable water system for the users. 2. Maintain the water utility infrastructure including pipes, valves, hydrants and towers. 1. Staff time demands on many projects. 2. Aging water system. 3. Increased State and Federal regulations. 14% 2% 66% 4%14% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 41 CITY OF ARDEN HILLS, MINNESOTA Function: Public Works 602 Activity: Sanitary Sewer 49490 Activity Scope Objectives Issues Budget Commentary 2017 2018 2019 2020 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 340,181$ 330,237$ 427,470$ 435,970$ Commodities 11,190 16,196 7,700 13,200 Contractual Services 1,428,889 1,296,054 1,259,990 1,323,880 Capital Outlay - - 312,500 324,390 Other Charges 96,870 138,549 138,290 162,750 Total 1,877,129$ 1,781,036$ 2,145,950$ 2,260,190$ Percent Change (-5.1%) 20.5% 5.3% Full-Time Equivalent positions 3.32 3.52 4.05 4.11 Expenditures by Classification The 2020 operating budget is an increase of 4.6% from the previous year’s adopted budget with an overall increase of 5.3% with capital outlay and debt service. Capital outlay costs for 2020 are related to sewer lining, lift station rehabilitation, a new utility communication system and the sewer portion of future street improvements. An operating transfer ($126,000) has also been budgeted to the Equipment, Building, and Replacement Fund. 2020 BUDGET Fund # : Activity # : The Sanitary Sewer Utility Fund is a self-sustaining fund, or enterprise fund of the City. The maintenance of the sanitary sewer lines and lift stations are the responsibility of the Public Works Department. The maintenance program involves inspections, flushing and cleaning of sewer lines and routine maintenance of the lift stations. Wastewater flows into the Metropolitan Council’s system to be treated. 1. Work to eliminate inflow and infiltration from the sanitary sewer system. 2. Maintain the sanitary sewer so as to provide dependable service for the users. 1. Ground water inflow and infiltration problems. 2. Aging system. 19% 59% 14%7% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 42 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 603 Activity: Recycling 49520 Activity Scope Objectives Issues Budget Commentary 2017 2018 2019 2020 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 17,795$ 25,341$ 32,860$ 33,770$ Commodities - - - - Contractual Services 130,122 142,811 135,170 139,180 Capital Outlay - - 5,000 5,000 Other Charges - - - - Total 147,917$ 168,152$ 173,030$ 177,950$ Percent Change 13.7% 2.9% 2.8% Full-Time Equivalent positions 0.22 0.29 0.29 0.30 Expenditures by Classification The 2020 operating budget is an increase of 2.8% from the previous year’s budget. The changes are primarily due to recycling charges. 2020 BUDGET Fund # : Activity # : The City contracts with a private company to pick up recycling for residents within the City. The City of Arden Hills participates in a Joint Powers Agreement with Ramsey County to assist with funding the residential curbside recycling program. The County Department of Property Taxation directly places a city recycling fee on residents’ property tax statements. Ramsey County then collects the fees and distributes them to the City with the July and December tax settlements. Charges for recycling costs to residents include all costs associated with recycling including the cooperative spring and fall joint cleanup day effort with the City of Shoreview. Provide efficient and cost effective recycling for the residents of Arden Hills. Budget constraints. 19% 78% 3% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 43 CITY OF ARDEN HILLS, MINNESOTA Function: Public Works 604 Activity: Surface Water Management 49550 Activity Scope Objectives Issues Budget Commentary 2017 2018 2019 2020 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 199,350$ 200,425$ 252,160$ 256,160$ Commodities 1,683 6,820 5,000 7,500 Contractual Services 279,990 291,805 348,800 338,000 Capital Outlay - - 200,000 302,000 Other Charges 65,499 74,000 74,000 74,000 Total 546,522$ 573,049$ 879,960$ 977,660$ Percent Change 4.9% 53.6% 11.1% Full-Time Equivalent positions 2.08 2.30 2.59 2.63 Expenditures by Classification The 2020 operating budget is a decrease of 0.7% from the previous year’s budget with an increase of 11.1% overall with capital outlay. The capital outlay budgeted for in 2020 includes pond maintenance, a Karth Lake project, street drainage issues and the storm water portion of future street improvements. An operating transfer ($74,000) has also been budgeted to the Equipment, Building, and Replacement Fund. 2020 BUDGET Fund # : Activity # : The Surface Water Management Utility Fund is a self-sustaining fund, or enterprise fund of the City. The function of the Surface Water Management (SWM) utility is the collection, treatment and disposition of storm water as well as the maintenance of the storm sewers. The current fee structure is based upon zoning classification and parcel acreage. Collection of these fees is done through the utility billing process. 1. Maintain the storm water system including pipes and ponds in an appropriate manner. 2. Continue to make environmental improvements to the surface water system whenever cost-effectively 1. Budget constraints. 2. Increased State and Federal regulations. 26% 35% 31% 7% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 44 2019to2020 2019to2020 2017 2018 2019 2020 Increase Increase INTERNALSERVICEFUNDS Actual Actual Budget Budget (Decrease) (Decrease) REVENUES Investment Earnings 6,116$4,948$ Ͳ$5,500$5,500$N/A Miscellaneous 6,7112,619 Ͳ Ͳ ͲN/A Interfund Services 798,742771,728671,480627,610(43,870) Ͳ6.53% TOTAL REVENUES 811,569$779,295$671,480$633,110$(38,370)$ Ͳ5.71% EXPENSES Personnel Expenses 29,543$72,610$41,630$5,450$(36,180)$ Ͳ86.91% Supplies and Materials 148,128151,811205,000155,000(50,000) Ͳ24.39% Other Services and Charges 727,937503,730456,980485,70028,7206.28% Capital Expenditures Ͳ Ͳ Ͳ Ͳ ͲN/A TOTAL EXPENSES 905,608$728,150$703,610$646,150$(57,460)$ Ͳ8.17% NET CHANGES IN FUND BALANCE (94,039)$ 51,145$ (32,130)$ (13,040)$ 19,090$ FUND BALANCE JANUARY 1, 427,107$ 333,069$ 384,213$ 357,583$ FUND BALANCE DECEMBER 31 333,069$ 384,213$ 352,083$ 344,543$ 45 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 725 Activity: Risk Management 49800 Activity Scope Objectives Issues Budget Commentary 2017 2018 2019 2020 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 8,649$ 10,135$ -$ -$ Commodities - - - - Contractual Services 346,271 127,665 160,030 159,000 Capital Outlay - - - - Other Charges - - - - Total 354,920$ 137,800$ 160,030$ 159,000$ Percent Change (-61.2%) 16.1% (-0.6%) Full-Time Equivalent positions 0.05 0.01 - - Expenditures by Classification Will discontinue the entry for employee benefits to this fund as it had no effect on the financial statements. Will continue to accumulate funds to cover potential future insurance claims. 2020 BUDGET Fund # : Activity # : This Fund was established to pool dividends received from the League of Minnesota Cities for positive claims experience. This fund tracks dividend revenues and deductible costs for claims. The goal of this fund is to build a fund balance that would allow the City to increase deductible limits in order to reduce premium costs. Dividends received from the health insurance Co-op are also deposited in this fund to use for employee wellness activities and to supplement the City’s contribution to health/dental insurance. 1. Cover deductible costs on claims. 2. Establish employee Wellness programs to minimize health insurance costs. Maintain the proper level of insurance coverage and deductibles to assure the best possible coverage at the lowest possible cost. 100% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 46 CITY OF ARDEN HILLS, MINNESOTA Function: Public Works 726 Activity: Engineering 49600 Activity Scope Objectives Issues Budget Commentary 2017 2018 2019 2020 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 5,065$ 36,751$ 15,920$ -$ Commodities - - - - Contractual Services 142,945 73,272 42,500 26,200 Depreciation - - - - Other Charges - - - - Total 148,010$ 110,023$ 58,420$ 26,200$ Percent Change (-25.7%) (-46.9%) (-55.2%) Full-Time Equivalent positions 0.08 0.11 0.11 - Expenditures by Classification This was a new fund in 2012. Previously City Engineer services were provided by the City of Roseville. The costs are charged back to the other funds based on usage per fund, as was previously done when contracting with Roseville. 2020 BUDGET Fund # : Activity # : The Engineering Fund is a self-sustaining fund, or internal service fund of the City. Staff engineers performs work on various City projects, reviews development plans, represents the City at various meetings on projects which are County or State led. Records are kept of time and the costs are charged out to various projects, escrow accounts or City departments. 1. Provide Engineering services to the City. 2. Look out for the City's best interests in projects involving multiple jurisdictions. 3. Provide review of new developments and projects. Provide cost effective services vs. using an independent contractor. 100% Personnel Services Commodities Contractual Services Depreciation Other Charges 47 CITY OF ARDEN HILLS, MINNESOTA Function: Public Works 727 Activity: Central Garage 49700 Activity Scope Objectives Issues Budget Commentary 2017 2018 2019 2020 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 9,136$ 20,437$ 20,880$ -$ Commodities 138,051 147,195 175,000 150,000 Contractual Services 103,659 112,138 70,270 108,500 Capital Outlay - - - - Other Charges - - - - Total 250,846$ 279,770$ 266,150$ 258,500$ Percent Change 11.5% (-4.9%) (-2.9%) Full-Time Equivalent positions 0.14 0.16 0.16 - Expenditures by Classification This was a new fund in 2013. Previously these services were split into all five public works departments: Streets, Parks, Water, Sanitary Sewer, and Surface Water Management. Setting up one fund to manage these costs is more effective and will save administrative time. The total impact is the same as if budgeting these costs across each individual department. 2020 BUDGET Fund # : Activity # : The Central Garage and Equipment Fund is a self-sustaining fund, or internal service fund of the City. The Public Works Department works on Streets, Parks, Water, Sanitary Sewer, and Surface Water Management. All costs are compiled in this fund and charged out to the departments based on usage. 1. Maintain cost effective control of multi-purpose department. 2. Manage costs involving multiple departments. 1. Aging equipment. 2. Balance the Public Works Department needs with available funds. 3. Managing an effective cost allocation structure. 58% 42% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 48 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 728 Activity: Technology 49900 Activity Scope Objectives Issues Budget Commentary 2017 2018 2019 2020 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 6,694$ 5,287$ 4,830$ 5,450$ Commodities 10,077 4,615 30,000 5,000 Contractual Services 135,062 190,655 184,180 192,000 Capital Outlay - - - - Other Charges - - - - Total 151,833$ 200,558$ 219,010$ 202,450$ Percent Change 32.1% 9.2% (-7.6%) Full-Time Equivalent positions 0.07 0.04 0.04 0.05 Expenditures by Classification This was a new fund in 2013. Previously these services were split into all departments. Setting up one fund to manage these costs is more effective and will save administrative time. The total impact is the same as if budgeting these costs across each individual department. 2020 BUDGET Fund # : Activity # : The Technology Fund is a self-sustaining fund, or internal service fund of the City. All departments use technology. All costs are compiled in this fund and charged out to the departments based on usage. 1. Maintain cost effective control of multi-purpose department. 2. Manage costs involving multiple departments. 1. Aging equipment. 2. Balance department needs with available funds. 3. Managing an effective cost allocation structure. 3% 2% 95% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 49 Page DepartmentSummary 1 FundingSourceSummary 4 SourcesandUsesofFund 8 CITYOFARDENHILLS 2020PROPOSEDCIP2020Ͳ2024 November18,2019 $WWDFKPHQW% Capital Improvement Plan City of Arden Hills, Minnesota DEPARTMENT SUMMARY 2020 2024thru Total2020 2021 2022 2023 2024Department Economic Development 286,130246,130 40,000 Equipment 805,000134,000 215,000 196,000 125,000 135,000 Government Buildings 375,000175,000 50,000 50,000 50,000 50,000 Parks Department 1,360,000560,000 330,000 350,000 120,000 0 Public Safety 513,16167,480 51,708 203,112 111,600 79,261 Sanitary Sewer Department 873,100358,100 60,000 80,000 375,000 Street Department 9,960,701445,000 3,165,701 3,850,000 130,000 2,370,000 Surface Water Management Dept 742,000292,000 150,000 100,000 100,000 100,000 2,031,580 4,022,409 5,075,242 1,011,600 2,774,261 14,915,092TOTAL Produced Using the Plan-It Capital Planning Software 1 Capital Improvement Plan City of Arden Hills, Minnesota PROJECTS BY DEPARTMENT 2020 2024thru Total2020 2021 2022 2023 2024Department Project # Priority Economic Development 22-EDA-001 286,130246,130 40,000Gateway Signs n/a 286,130246,130 40,000Economic Development Total Equipment 20-Eqp-006 40,00040,000Replace 2010 Bobcat Toolcat (Unit 435) n/a 20-EqpV-005 48,00048,000Replace 2012 F-350 Truck (Unit 203) 3 20-EqpV-009 46,00046,000Replace 2010 F-350 Truck (Unit 210) 3 21-Eqp-001 60,00060,000Replace 1997 Toro Groundsmaster (Unit 409) 3 21-Eqp-002 10,00010,000Replace 1996 Wacker 880 Roller (Unit 106) 3 21-Eqp-003 30,00030,000Trade in Program Toro Z Mowers (458 & 459) 3 21-Eqp-004 25,00025,000Replace 2001 Toro Workman (Unit 411) 3 21-Eqp-005 10,00010,000Replace 2005 Felling Trailer (Unit 414) 4 21-EqpV-001 80,00080,000Replace F-450 Truck (Unit 211) 3 22-EqpV-001 160,000160,000Replace Sterling Acterra Truck (Unit 431) 3 22-EqpV-002 36,00036,000Building Inspector Vehicle (Unit 504) n/a 23-EqpV-001 260,000125,000 135,000Replace International Plow Truck (Unit 120) n/a 805,000134,000 215,000 196,000 125,000 135,000Equipment Total Government Buildings 20-Bldg-005 200,00050,000 50,000 50,000 50,000City Hall Maintenance 2 20-Bldg-006 175,000175,000City Hall parking lot 3 375,000175,000 50,000 50,000 50,000 50,000Government Buildings Total Parks Department 20-Park-001 505,000275,000 110,000 120,000Hard Court Reconstruction 3 20-Park-002 75,00075,000Hazelnut Park Warming House 3 20-Park-003 780,000210,000 220,000 230,000 120,000 0Playground Structure Replacement 3 1,360,000560,000 330,000 350,000 120,000 0Parks Department Total Public Safety 20-Pub-001 43,99511,730 24,428 5,456 2,381LJFD General Equipment n/a 20-Pub-002 168,64037,200 19,840 111,600LJFD Rescue/Chief/Utility Vehicle Replacement n/a 20-Pub-004 37,64618,550 7,440 11,656LJFD Station Capital n/a 22-Pub-001 262,880186,000 76,880LJFD Engine/Ladder Replacement n/a 513,16167,480 51,708 203,112 111,600 79,261Public Safety Total Sanitary Sewer Department 19-Sew-003 58,10058,100Utility Communication System 3 20-Sew-001 415,000100,000 60,000 80,000 175,000Lift Station Rehabilitation 3 20-Sew-002 400,000200,000 200,000Sewer Lining/Rehabilitation 3 Produced Using the Plan-It Capital Planning Software 2 Total2020 2021 2022 2023 2024Department Project # Priority 873,100358,100 60,000 80,000 375,000Sanitary Sewer Department Total Street Department 20-Str-004 130,000130,000Hamline Ave retaining wall 2 20-Str-005 120,000120,000Hamline Avenue crosswalks 2 21-Str-005 2,500,000175,000 2,325,0002021 PMP 2 21-Str-006 710,70120,000 690,701Lexington Improvements 2 22-Str-006 4,000,000150,000 3,850,000Old Snelling Ave PMP w/ Intersection Impr at CR E 2 24-Str-001 2,500,000130,000 2,370,0002024 PMP 2 9,960,701445,000 3,165,701 3,850,000 130,000 2,370,000Street Department Total Surface Water Management Dept 20-Storm-001 142,000142,000Karth Lake retaining wall, pump, control panel 2 20-Storm-002 550,000100,000 150,000 100,000 100,000 100,000Storm Pond and Outfall Maintenance 2 20-Storm-003 50,00050,000Shorewood Drive Drainage Improvements 3 742,000292,000 150,000 100,000 100,000 100,000Surface Water Management Dept Total GRAND TOTAL 14,915,0922,031,580 4,022,409 5,075,242 1,011,600 2,774,261 Produced Using the Plan-It Capital Planning Software 3 Capital Improvement Plan City of Arden Hills, Minnesota FUNDING SOURCE SUMMARY 2020 thru 2024 TotalSource2020 2021 2022 2023 2024 Capital Improvement Funds (PIR)4,212,485840,500 966,595 1,535,390 200,000 670,000 EDA General Fund 286,130246,130 40,000 Equipment/Building Replacement Fund 1,180,000309,000 265,000 246,000 175,000 185,000 Other 1,998,59592,000 916,595 240,000 750,000 Public Safety Capital Fund 513,16167,480 51,708 203,112 111,600 79,261 Ramsey County 830,12060,000 770,120 Sanitary Sewer Utility Fund 1,858,140324,390 450,000 308,750 395,000 380,000 State Aid 775,000250,000 525,000 Surface Water Mgmt Utility Funds 1,571,370210,000 370,000 591,370 110,000 290,000 Trade-In Value 34,50034,500 Water Utility Funds 1,655,59193,710 752,511 409,370 20,000 380,000 2,031,580 4,022,409 5,075,242 1,011,600 2,774,261 14,915,092GRAND TOTAL Produced Using the Plan-It Capital Planning Software 4 Capital Improvement Plan City of Arden Hills, Minnesota PROJECTS BY FUNDING SOURCE 2020 2024thru TotalSource Project # Priority 2020 2021 2022 2023 2024 Capital Improvement Funds (PIR) 20-Park-001 505,000275,000 110,000 120,000Hard Court Reconstruction 3 20-Park-002 40,50040,500Hazelnut Park Warming House 3 20-Park-003 780,000210,000 220,000 230,000 120,000 0Playground Structure Replacement 3 20-Str-004 130,000130,000Hamline Ave retaining wall 2 20-Str-005 60,00060,000Hamline Avenue crosswalks 2 21-Str-005 500,000125,000 375,0002021 PMP 2 21-Str-006 166,595166,595Lexington Improvements 2 22-Str-006 1,280,39095,000 1,185,390Old Snelling Ave PMP w/ Intersection Impr at CR E 2 24-Str-001 750,00080,000 670,0002024 PMP 2 4,212,485840,500 966,595 1,535,390 200,000 670,000Capital Improvement Funds (PIR) Total EDA General Fund 22-EDA-001 286,130246,130 40,000Gateway Signs n/a 286,130246,130 40,000EDA General Fund Total Equipment/Building Replacement Fun 20-Bldg-005 200,00050,000 50,000 50,000 50,000City Hall Maintenance 2 20-Bldg-006 175,000175,000City Hall parking lot 3 20-Eqp-006 40,00040,000Replace 2010 Bobcat Toolcat (Unit 435) n/a 20-EqpV-005 48,00048,000Replace 2012 F-350 Truck (Unit 203) 3 20-EqpV-009 46,00046,000Replace 2010 F-350 Truck (Unit 210) 3 21-Eqp-001 60,00060,000Replace 1997 Toro Groundsmaster (Unit 409) 3 21-Eqp-002 10,00010,000Replace 1996 Wacker 880 Roller (Unit 106) 3 21-Eqp-003 30,00030,000Trade in Program Toro Z Mowers (458 & 459) 3 21-Eqp-004 25,00025,000Replace 2001 Toro Workman (Unit 411) 3 21-Eqp-005 10,00010,000Replace 2005 Felling Trailer (Unit 414) 4 21-EqpV-001 80,00080,000Replace F-450 Truck (Unit 211) 3 22-EqpV-001 160,000160,000Replace Sterling Acterra Truck (Unit 431) 3 22-EqpV-002 36,00036,000Building Inspector Vehicle (Unit 504) n/a 23-EqpV-001 260,000125,000 135,000Replace International Plow Truck (Unit 120) n/a 1,180,000309,000 265,000 246,000 175,000 185,000Equipment/Building Replacement Fund Total Other 20-Storm-001 92,00092,000Karth Lake retaining wall, pump, control panel 2 21-Str-005 750,000750,0002021 PMP 2 21-Str-006 166,595166,595Lexington Improvements 2 22-Str-006 240,000240,000Old Snelling Ave PMP w/ Intersection Impr at CR E 2 24-Str-001 750,000750,0002024 PMP 2 Produced Using the Plan-It Capital Planning Software 5 TotalSource Project # Priority 2020 2021 2022 2023 2024 1,998,59592,000 916,595 240,000 750,000Other Total Public Safety Capital Fund 20-Pub-001 43,99511,730 24,428 5,456 2,381LJFD General Equipment n/a 20-Pub-002 168,64037,200 19,840 111,600LJFD Rescue/Chief/Utility Vehicle Replacement n/a 20-Pub-004 37,64618,550 7,440 11,656LJFD Station Capital n/a 22-Pub-001 262,880186,000 76,880LJFD Engine/Ladder Replacement n/a 513,16167,480 51,708 203,112 111,600 79,261Public Safety Capital Fund Total Ramsey County 20-Str-005 60,00060,000Hamline Avenue crosswalks 2 22-Str-006 770,120770,120Old Snelling Ave PMP w/ Intersection Impr at CR E 2 830,12060,000 770,120Ramsey County Total Sanitary Sewer Utility Fund 19-Sew-003 4,3904,390Utility Communication System 3 20-Sew-001 415,000100,000 60,000 80,000 175,000Lift Station Rehabilitation 3 20-Sew-002 400,000200,000 200,000Sewer Lining/Rehabilitation 3 21-Str-005 400,00020,000 380,0002021 PMP 2 22-Str-006 238,75010,000 228,750Old Snelling Ave PMP w/ Intersection Impr at CR E 2 24-Str-001 400,00020,000 380,0002024 PMP 2 1,858,140324,390 450,000 308,750 395,000 380,000Sanitary Sewer Utility Fund Total State Aid 21-Str-005 250,000250,0002021 PMP 2 22-Str-006 525,000525,000Old Snelling Ave PMP w/ Intersection Impr at CR E 2 775,000250,000 525,000State Aid Total Surface Water Mgmt Utility Funds 20-Storm-001 50,00050,000Karth Lake retaining wall, pump, control panel 2 20-Storm-002 550,000100,000 150,000 100,000 100,000 100,000Storm Pond and Outfall Maintenance 2 20-Storm-003 50,00050,000Shorewood Drive Drainage Improvements 3 21-Str-005 200,00010,000 190,0002021 PMP 2 22-Str-006 521,37030,000 491,370Old Snelling Ave PMP w/ Intersection Impr at CR E 2 24-Str-001 200,00010,000 190,0002024 PMP 2 1,571,370210,000 370,000 591,370 110,000 290,000Surface Water Mgmt Utility Funds Total Trade-In Value 20-Park-002 34,50034,500Hazelnut Park Warming House 3 34,50034,500Trade-In Value Total Water Utility Funds 19-Sew-003 53,71053,710Utility Communication System 3 21-Str-005 400,00020,000 380,0002021 PMP 2 21-Str-006 377,51120,000 357,511Lexington Improvements 2 Produced Using the Plan-It Capital Planning Software 6 TotalSource Project # Priority 2020 2021 2022 2023 2024 22-Str-006 424,37015,000 409,370Old Snelling Ave PMP w/ Intersection Impr at CR E 2 24-Str-001 400,00020,000 380,0002024 PMP 2 1,655,59193,710 752,511 409,370 20,000 380,000Water Utility Funds Total 14,915,0922,031,580 4,022,409 5,075,242 1,011,600 2,774,261GRAND TOTAL Produced Using the Plan-It Capital Planning Software 7 Capital Improvement Plan City of Arden Hills, Minnesota SOURCES AND USES OF FUNDS 2020 2024thru Capital Improvement Funds (PIR) Source 2020 2021 2022 2023 2024 3,187,526 4,515,186 3,059,846 1,581,966 2,235,556Beginning Balance Revenues and Other Fund Sources Revenue 100,000 100,000 150,000 150,000 0Donations - Bethel 75,000 75,000 75,000 75,000 75,000Interest Income 273,690 (663,745) 107,510 378,590 (371,410)Net Assessments 1,469,470 (250,000) (525,000) 0 0Net State Aid 250,000 250,000 250,000 250,000 250,000Tax Levy 2,168,160 (488,745) 57,510 853,590 (46,410)Total 5,355,686 4,026,441 3,117,356 2,435,556 2,189,146Total Funds Available 2,168,160 (488,745) 57,510 853,590 (46,410)Total Revenues and Other Fund Sources Expenditures and Uses Capital Projects & Equipment Parks Department (275,000) (110,000) (120,000) 0 0Hard Court Reconstruction 20-Park-001 (40,500) 0 0 0 0Hazelnut Park Warming House 20-Park-002 (210,000) (220,000) (230,000) (120,000) 0Playground Structure Replacement 20-Park-003 (525,500) (330,000) (350,000) (120,000) 0Total Street Department (130,000) 0 0 0 0Hamline Ave retaining wall 20-Str-004 (60,000) 0 0 0 0Hamline Avenue crosswalks 20-Str-005 (125,000) (375,000) 0 0 02021 PMP 21-Str-005 0 (166,595) 0 0 0Lexington Improvements 21-Str-006 0 (95,000) (1,185,390) 0 0Old Snelling Ave PMP w/ Intersection Impr at CR E 22-Str-006 0 0 0 (80,000) (670,000)2024 PMP 24-Str-001 (315,000) (636,595) (1,185,390) (80,000) (670,000)Total (840,500) (966,595) (1,535,390) (200,000) (670,000)Total Expenditures and Uses 4,515,186 3,059,846 1,581,966 2,235,556 1,519,146Ending Balance 1,327,660 (1,455,340) (1,477,880) 653,590 (716,410)Change in Fund Balance Produced Using the Plan-It Capital Planning Software 8 EDA General Fund Source 2020 2021 2022 2023 2024 547,961 528,111 499,071 220,631 185,461Beginning Balance Revenues and Other Fund Sources Revenue 10,000 3,500 3,000 3,000 3,000Miscellaneous Revenues 100,000 100,000 100,000 100,000 100,000Tax Levy 110,000 103,500 103,000 103,000 103,000Total 657,961 631,611 602,071 323,631 288,461Total Funds Available 110,000 103,500 103,000 103,000 103,000Total Revenues and Other Fund Sources Expenditures and Uses Capital Projects & Equipment Economic Development 0 0 (246,130) 0 (40,000)Gateway Signs 22-EDA-001 0 0 (246,130) 0 (40,000)Total Other Uses (89,850) (92,540) (95,310) (98,170) (101,110)Operating Expenditures (40,000) (40,000) (40,000) (40,000) (40,000)Tax Abatement (129,850) (132,540) (135,310) (138,170) (141,110)Total (129,850) (132,540) (381,440) (138,170) (181,110)Total Expenditures and Uses 528,111 499,071 220,631 185,461 107,351Ending Balance (19,850) (29,040) (278,440) (35,170) (78,110)Change in Fund Balance Produced Using the Plan-It Capital Planning Software 9 Equipment/Building Replacement Fund Source 2020 2021 2022 2023 2024 99,445 140,445 225,445 329,445 504,445Beginning Balance Revenues and Other Fund Sources Revenue 50,000 50,000 50,000 50,000 50,000Tax Levy 50,000 50,000 50,000 50,000 50,000Total Other Fund Sources 126,000 126,000 126,000 126,000 126,000Transfer from Sanitary Sewer Fund 74,000 74,000 74,000 74,000 74,000Transfer from Surface Water Fund 100,000 100,000 100,000 100,000 100,000Transfer from Water Fund 300,000 300,000 300,000 300,000 300,000Total 449,445 490,445 575,445 679,445 854,445Total Funds Available 350,000 350,000 350,000 350,000 350,000Total Revenues and Other Fund Sources Expenditures and Uses Capital Projects & Equipment Equipment (40,000) 0 0 0 0Replace 2010 Bobcat Toolcat (Unit 435)20-Eqp-006 (48,000) 0 0 0 0Replace 2012 F-350 Truck (Unit 203)20-EqpV-005 (46,000) 0 0 0 0Replace 2010 F-350 Truck (Unit 210)20-EqpV-009 0(60,000) 0 0 0Replace 1997 Toro Groundsmaster (Unit 409)21-Eqp-001 0(10,000) 0 0 0Replace 1996 Wacker 880 Roller (Unit 106)21-Eqp-002 0(30,000) 0 0 0Trade in Program Toro Z Mowers (458 & 459)21-Eqp-003 0(25,000) 0 0 0Replace 2001 Toro Workman (Unit 411)21-Eqp-004 0(10,000) 0 0 0Replace 2005 Felling Trailer (Unit 414)21-Eqp-005 0(80,000) 0 0 0Replace F-450 Truck (Unit 211)21-EqpV-001 0 0 (160,000) 0 0Replace Sterling Acterra Truck (Unit 431)22-EqpV-001 0 0 (36,000) 0 0Building Inspector Vehicle (Unit 504)22-EqpV-002 0 0 0 (125,000) (135,000)Replace International Plow Truck (Unit 120)23-EqpV-001 (134,000) (215,000) (196,000) (125,000) (135,000)Total Government Buildings 0 (50,000) (50,000) (50,000) (50,000)City Hall Maintenance 20-Bldg-005 (175,000) 0 0 0 0City Hall parking lot 20-Bldg-006 (175,000) (50,000) (50,000) (50,000) (50,000)Total (309,000) (265,000) (246,000) (175,000) (185,000)Total Expenditures and Uses 140,445 225,445 329,445 504,445 669,445Ending Balance 41,000 85,000 104,000 175,000 165,000Change in Fund Balance Produced Using the Plan-It Capital Planning Software 10 Public Safety Capital Fund Source 2020 2021 2022 2023 2024 (24,536) 984 42,276 (67,836) (86,436)Beginning Balance Revenues and Other Fund Sources Revenue 23,000 23,000 23,000 23,000 23,000Charitable Gambling 70,000 70,000 70,000 70,000 70,000Tax Levy 93,000 93,000 93,000 93,000 93,000Total 68,464 93,984 135,276 25,164 6,564Total Funds Available 93,000 93,000 93,000 93,000 93,000Total Revenues and Other Fund Sources Expenditures and Uses Capital Projects & Equipment Public Safety (11,730) (24,428) (5,456) 0 (2,381)LJFD General Equipment 20-Pub-001 (37,200) (19,840) 0 (111,600) 0LJFD Rescue/Chief/Utility Vehicle Replacement 20-Pub-002 (18,550) (7,440) (11,656) 0 0LJFD Station Capital 20-Pub-004 0 0 (186,000) 0 (76,880)LJFD Engine/Ladder Replacement 22-Pub-001 (67,480) (51,708) (203,112) (111,600) (79,261)Total (67,480) (51,708) (203,112) (111,600) (79,261)Total Expenditures and Uses 984 42,276 (67,836) (86,436) (72,697)Ending Balance 25,520 41,292 (110,112) (18,600) 13,739Change in Fund Balance Produced Using the Plan-It Capital Planning Software 11 Sanitary Sewer Utility Fund Source 2020 2021 2022 2023 2024 351,719 329,079 250,449 341,229 375,129Beginning Balance Revenues and Other Fund Sources Revenue 2,051,840 2,172,990 2,249,010 2,327,700 2,409,130Operating Revenue 2,051,840 2,172,990 2,249,010 2,327,700 2,409,130Total 2,403,559 2,502,069 2,499,459 2,668,929 2,784,259Total Funds Available 2,051,840 2,172,990 2,249,010 2,327,700 2,409,130Total Revenues and Other Fund Sources Expenditures and Uses Capital Projects & Equipment Sanitary Sewer Department (4,390) 0 0 0 0Utility Communication System 19-Sew-003 (100,000) (60,000) (80,000) (175,000) 0Lift Station Rehabilitation 20-Sew-001 (200,000) 0 0 (200,000) 0Sewer Lining/Rehabilitation 20-Sew-002 (304,390) (60,000) (80,000) (375,000) 0Total Street Department (20,000) (380,000) 0 0 02021 PMP 21-Str-005 0 (10,000) (228,750) 0 0Old Snelling Ave PMP w/ Intersection Impr at CR E 22-Str-006 0 0 0 (20,000) (380,000)2024 PMP 24-Str-001 (20,000) (390,000) (228,750) (20,000) (380,000)Total Other Uses (36,750) (40,650) (39,450) (38,250) (37,050)Debt Service (1,587,340) (1,634,970) (1,684,030) (1,734,550) (1,786,590)Operating Expenditures (126,000) (126,000) (126,000) (126,000) (126,000)Operating transfer to Equipment Fund (1,750,090) (1,801,620) (1,849,480) (1,898,800) (1,949,640)Total (2,074,480) (2,251,620) (2,158,230) (2,293,800) (2,329,640)Total Expenditures and Uses 329,079 250,449 341,229 375,129 454,619Ending Balance (22,640) (78,630) 90,780 33,900 79,490Change in Fund Balance Produced Using the Plan-It Capital Planning Software 12 Surface Water Mgmt Utility Funds Source 2020 2021 2022 2023 2024 17,598 28,258 13,518 (210,642) 58,878Beginning Balance Revenues and Other Fund Sources Revenue (92,000) 31,000 31,000 31,000 0Net taxing district levy 879,530 905,920 933,100 961,090 989,920Operating Revenue 787,530 936,920 964,100 992,090 989,920Total 805,128 965,178 977,618 781,448 1,048,798Total Funds Available 787,530 936,920 964,100 992,090 989,920Total Revenues and Other Fund Sources Expenditures and Uses Capital Projects & Equipment Street Department (10,000) (190,000) 0 0 02021 PMP 21-Str-005 0 (30,000) (491,370) 0 0Old Snelling Ave PMP w/ Intersection Impr at CR E 22-Str-006 0 0 0 (10,000) (190,000)2024 PMP 24-Str-001 (10,000) (220,000) (491,370) (10,000) (190,000)Total Surface Water Management Dept (50,000) 0 0 0 0Karth Lake retaining wall, pump, control panel 20-Storm-001 (100,000) (150,000) (100,000) (100,000) (100,000)Storm Pond and Outfall Maintenance 20-Storm-002 (50,000) 0 0 0 0Shorewood Drive Drainage Improvements 20-Storm-003 (200,000) (150,000) (100,000) (100,000) (100,000)Total Other Uses (492,870) (507,660) (522,890) (538,570) (554,730)Operating Exenditures (74,000) (74,000) (74,000) (74,000) (74,000)Transfer to Equipment Fund (566,870) (581,660) (596,890) (612,570) (628,730)Total (776,870) (951,660) (1,188,260) (722,570) (918,730)Total Expenditures and Uses 28,258 13,518 (210,642) 58,878 130,068Ending Balance 10,660 (14,740) (224,160) 269,520 71,190Change in Fund Balance Produced Using the Plan-It Capital Planning Software 13 Water Utility Funds Source 2020 2021 2022 2023 2024 1,905,949 2,010,389 1,540,188 1,514,388 1,876,838Beginning Balance Revenues and Other Fund Sources Revenue 2,351,460 2,487,610 2,647,190 2,700,750 2,755,410Operating Revenue 2,351,460 2,487,610 2,647,190 2,700,750 2,755,410Total 4,257,409 4,497,999 4,187,378 4,215,138 4,632,248Total Funds Available 2,351,460 2,487,610 2,647,190 2,700,750 2,755,410Total Revenues and Other Fund Sources Expenditures and Uses Capital Projects & Equipment Sanitary Sewer Department (53,710) 0 0 0 0Utility Communication System 19-Sew-003 (53,710) 0 0 0 0Total Street Department (20,000) (380,000) 0 0 02021 PMP 21-Str-005 (20,000) (357,511) 0 0 0Lexington Improvements 21-Str-006 0 (15,000) (409,370) 0 0Old Snelling Ave PMP w/ Intersection Impr at CR E 22-Str-006 0 0 0 (20,000) (380,000)2024 PMP 24-Str-001 (40,000) (752,511) (409,370) (20,000) (380,000)Total Other Uses (250,250) (248,150) (250,750) (248,050) (250,050)Debt Service (1,803,060) (1,857,150) (1,912,870) (1,970,250) (2,029,360)Operating Expenditures (100,000) (100,000) (100,000) (100,000) (100,000)Transfer to Equipment Fund (2,153,310) (2,205,300) (2,263,620) (2,318,300) (2,379,410)Total (2,247,020) (2,957,811) (2,672,990) (2,338,300) (2,759,410)Total Expenditures and Uses 2,010,389 1,540,188 1,514,388 1,876,838 1,872,838Ending Balance 104,440 (470,201) (25,800) 362,450 (4,000)Change in Fund Balance Produced Using the Plan-It Capital Planning Software 14 AGENDA ITEM – 1F MEMORANDUM DATE: November 18, 2019 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Elections Discussion Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A For Council Consideration The City Council may consider giving direction or feedback on future polling places within the City. Background Following discussions with the City Council, City Staff has been reviewing the current polling places for Arden Hills. The current polling locations are Presbyterian Church of the Way (Precinct One), North Heights Lutheran (Precinct Two), and the Ramsey County Public Works Facility (Precinct Three). During the recent election held on November 5, 2019, City Staff received concerns regarding Precinct Two and Precinct Three including, but not limited to, poor access, insufficient signage, and issues with the facilities themselves. City Staff has requested Ramsey County Elections Staff review alternate locations for polling places within the City. Ramsey County has preliminary identified the following polling places: St Katherine Orthodox Church (Highway 96), Boston Scientific (Hamline), Land O’Lakes (Lexington), Bethel College (Bethel Drive), Anderson Center (Pine Tree Drive), Gradient Center (Lexington), and the Pilgrim House (Highway 96). Ramsey County has not discussed elections with these facilities; however, if Council does have an interest in one of those sites the County would then approach the site hosts. Generally, the Council would need to make a decision by early December to set polling places for the subsequent year; however, elections staff have said there is sufficient flexibility to make a decision after the deadline. Staff would request Council discuss the current sites, and if they would like to combine precincts are continue to consider alternative locations. Two different solutions have been mentioned, the first is combining Precinct 2 and 3 at North Heights, the Page 2 of 2 second solution mentioned is moving Precinct 3 to North Heights and Precinct 2 to the Anderson Center (again, this would need approval from the site hosts). It was requested as part of this discussion to also consider where election signs are allowed to be placed on boulevards, etc. Budget Impact N/A Attachment Attachment A: Polling Places Map 1 1 1111 11 11 Attachment A Page 1 of 3 AGENDA ITEM – 1G MEMORANDUM DATE: TO: FROM: November 1, 201 Honorable Mayor and City Councilmembers Dave Perrault, City Administrator Julie Hanson, City Clerk SUBJECT: Draft 2020 Fee Schedule Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider Providing feedback on the proposed 2020 draft fee schedule. Background/Discussion The City Council annually establishes a fee schedule for administrative, building construction, liquor licensing, copying of maps and ordinances, park and recreation facility usage, planning and zoning, utilities, business licenses, utility fees, and other miscellaneous permits and penalties that are enforced by the City. Below is a recap of the fee schedule changes in 2019: Changes in 2019: x Language added regarding private activity bonds x Building permit fees (based on 2018 Minnesota State Statute 326B.153 x Parks and Recreation – increases in fees to lighted ball field rentals, warming house/ice rink rental, picnic pavilion rentals, picnic table rentals and community garden plots, City Hall room rental fees. Changes also included the addition of a non-resident charge for picnic shelter rentals x Public Works/Engineering – New section for right-of-way and erosion control permit fees was added x Utility Use Charges – 6.5% increase in utility rates and a 1% increase to the surface water charge per quarter. x Utility Hookup Charges – Increase for 5/8” and 1” water meter and increase to the City’s water availability charge (WAC) and sewer availability charge (SAC) fees x Clarifying language added regarding winter averaging for sewer usage x Recycling – increased fees for curbside and non-curbside recycling x Some miscellaneous changes include removing casual roadside stands as this type is addressed elsewhere (solicitor/transient merchant/peddler) and increase to illegal tobacco sales fees for first and second offenses. Page 2 of 3 Changes to the Fee Schedule are being recommended and are noted in red print on the attached draft 2020 Fee Schedule. Explanations for the proposed changes are provided below. Building Construction (Sec. II) Building permit fees shall be established according to the 2019 Minnesota State Statute 326B.153. Other changes include implementing various escrow fees to cover multiple inspections. These fees help to ensure protection of the road and curb, marking and staking of sanitary and water services and cleanup costs. The new Temporary Certificate of Occupancy escrow fee will cover non-completed items such as seed, sod, landscaping, trees, as-built grading surveys, driveway and sidewalk installation, curb cut modifications, curb stop, site clean-up, and storm water. Staff also recommends that payment equaling half of the plan review fee for commercial building permits be collected at the time of permit submittal and be non-refundable in order to cover time expended by staff in performing plan review if the job were to be cancelled. Other changes include increases to the City’s minimum plumbing and mechanical permit fees. The State Electrical Inspector, Pete Tokle, has increased all fees (for all of his contracted cities). Note that electrical fees have not increased since 2015. Parks & Recreation (Sec. V) Staff recommends increases to various field rentals to help cover the cost of maintenance workers that prep the space. Clarifying language added regarding warming house rental/ice rink non-public use rental hours to state “unless authorized by City staff”. This change is recommended as the Parks and Recreation Department have received rental requests during normal skating hours. If the rental form is approved appropriate signage will be posting informing residents. Fees for the pavilions and shelters were listed as per day instead of per time slot. This is updated as the City now has two timeslots available for rentals: 11 am – 4 pm / 5 pm – 10 pm. City Garden Plot fees increased based on plot size and surrounding communities. City Hall room rentals and normal business hours versus non-business hour and weekend rentals are more clearly defined with corresponding fees to keep competitive with surrounding communities. The damage deposit should also be increased. Planning and Zoning (Sec. VI) City Planning staff collected data from adjacent cities (Roseville, Mounds View, New Brighton, Shoreview and Vadnais Heights). Data collected showed that the existing fees were generally $50 to $100 less than adjacent communities. Staff is proposing minor adjustments to the land use fees in order to be more consistent with adjacent communities. In addition, staff is requesting to increase the escrow security amounts to cover the increased consulting costs. In 2016, the Community Development Department adopted an escrow-based approach to land use application escrows. The intent of the escrow-based approach is to utilize escrow submitted by the applicant to pay for costs related to staffs reviewing and processing of an application. Charges to the escrow include planning and engineering staff time, City attorney and consulting fees, and mailing costs. Staff also recommends implement a Commercial Parking Lot Resurfacing charge of $100. Page 3 of 3 Public Works/Engineering (Sec. VII) No changes, just language clean up. Utility Hookup Charges (Sec. VIII) No changes, just language clean up. Miscellaneous Retail Activity (Sec. IX) Staff would like to discuss courtesy bench charges in order to obtain clarification (or potential removal) of this fee. Miscellaneous Fees/Permits (Sec. XI) Staff would like to the $40.00 miscellaneous permit fee in order to obtain clarification (or potential removal) of this fee. Utility Use Charges (Sec. XIV) Staff proposes a 3% increase to water, 6.5% increase to sewer and 3% increase to storm charges. Under Sanitary Sewer Per Quarter, staff recommends clarifying language as follows: A Winter Averaging minimum will be set using a standard usage of 100 gallons per day based on a 30 day month: 100 gallons x 30 days x 3 months = 9,000 gallons per quarter. For April to December quarterly sewer billings, residential usage will be based on the lesser of actual consumption or 9,000 gallons for those customers that were assigned the minimum amount. Customers that have a Winter Average amount greater than 9,000 gallons will be billed on the lesser of actual consumption or their Winter Average consumption. Customers not connected to City water will be billed on 9,000 gallons each quarter. Please note that a new fine for non-essential usage has been created as a result of the Critical Water Deficiency Ordinance that was tabled at the November 12, 2019 meeting. This fee will be $300 per day. The City Attorney has been consulted regarding implementation of this fee and is in agreement with the proposed amount. Recycling Fee (Sec. XV) The City Council approved an increase to recycling fees per Resolution 2019-038 adopted on November 12, 2019 as follows: $53.00 per residential parcel with curbside recycling and $3.50 per residential parcel without curbside recycling. Attachments Attachment A: Redlined Version of Draft Ordinance 2019-009 – Appendix A – 2020 Fee Schedule Page 1 of 11 City of Arden Hills Ordinance 2019-0019 – Appendix A Amended 201920 Fee Schedule I. Administrative Dogs/Cats – Licenses Two years (Pro-rated for second year @ $13.00) $30.00 Dogs/Cats – Duplicate Tags Each $6.50 Dogs/Cats – Boarding $22.00 per day Dogs/Cats – Impoundment Fee $50.00 Dogs/Cats – Surrender Fee Each $25.00 Dogs – Residential Kennel License Annual $21.00 Dogs – Dangerous Dog Fee Annual $500.00 Dogs – Potentially Dangerous Dog Fee Annual $250.00 Copying – General City Material $0.25 8 ½ x 11; $0.50 large. Per Page. Add postage if mailing copies Assessment Search $53.00 per half hour Private Activity Revenue Bonds Non-refundable application fee $500.00 Annual Administrative Fee 1/8 of 1% (0.125%) of outstanding principal balance of the bonds for the life of the bonds Reimbursement of all City costs II. Building Construction (All permits are non-refundable after 90 days) Building Permits – Permit Fee Fees shall be based according to the 20189 State Statute 326B.153 and are determined by the City’s Building Official Commercial Building Permits – Plan Review Fee 65% of Building Permit Fee. Payment equaling half of this fee is due at time of permit submittal (non-refundable) Residential New Construction/Additions – Escrow $2,000 Temporary Certificate of Occupancy (CO) Escrow To be determined by Building Official Building Permits – Re-inspection $63.25 per State Statute 326B.153 Building Permits – Manufactured Home Location, Swimming Pools, and Demolition $55.00100.00 + State Surcharge fee as outlined in State Statute 326B.148 Building Permits – Demolition Permit Fee $100.00 + State Surcharge fee as outlined in Statute 326B.148 Escrow $2,000 Attachment A Page 2 of 11 Building Permits – Special Investigations 100% of Permit Fee State Surcharge – based on valuation Fee based on 20189 State Statute 326B.148 State Surcharge – Fixed Fees Fee based on State Statute 326B.148 Plumbing Permits – Minimum Fee $40.0060.00 Plumbing Permits – Residential 1.25% of Project Value Plumbing Permits – Non- ResidentialCommercial 1.25% of Project Value + $50.00 Electrical Permits – Minimum Fee $40.0045.00 + State Surcharge Electrical Permits – Maximum Single Family Dwelling Fee $150.00190.00 Electrical Permits – General See Exhibit “A” attached to fee schedule Mechanical Permits – Minimum Fee $40.0060.00 Mechanical Permits – Residential 2% of Project Value Mechanical Permits – Non- ResidentialCommercial 1.25% of Project Value + $50.00 Fire Protection Permits – Permit Fee Fees shall be based according to the 20189 State Statute 326B.153 and are determined by the City’s Building Official Fire Protection Permits – Plan Review Fee 65% of Permit Fee Fire Protection Permits – Re- inspection $63.25 per State Statute 326B.153 III. Liquor Licensing On-sale 1,999 square feet (SF) or less $3,465.00 On-sale 2,000 (SF) – 2,999 (SF) $4,620.00 On-sale 3,000 (SF) – 3,999 (SF) $5,775.00 On-sale 4,000 (SF) or more $6,930.00 On-sale, Sunday $200.00 (340A.504 Subd. 3(b) limits $200 fee for Sunday sales) Off-sale $210.00 Club Fee $315.00 On-sale, Malt Beverage $126.00 Off-sale, Malt Beverage $42.00 On-sale, Wine $ 2,000.00 (340A.408 Subd. 2(c) limits fee to $2000 or half of on-sale license fee, whichever is less) Strong Beer No Charge (as part of On-Sale Wine License) Investigation Fee $158.00 Minor Consumption Violation with Server Training First Violation $105.00 Second Violation $525.00 Third Violation $1,050.00 Page 3 of 11 Fourth Violation $1,575.00 Minor Consumption Violation without Server Training First Violation $525.00 Second Violation $1,050.00 Third Violation $1,575.00 Fourth Violation $2,100.00 and may be subject to license revocation IV. Maps and Ordinances Zoning Ordinance Municipal Code Comprehensive Plan $0.25 per side Color Maps (8.5 x 11) $2.00 Color Maps (11 x 17) $4.00 Street Maps $2.00 As-Builts (11 x 17) Based on number of copies and staff time V. Parks & Recreation Youth Athletic Association Field Rental Per two hour time block $302.00 per time block + applicable tax Adult Club / Intramural Field Rental Per two hour time block $502.00 per time block + applicable tax Ball Field Rental, Unlighted Per two hour time block. Tournament fees are extra. $1005.00 per time block + applicable tax Ball Field Rental, Lighted Per two hour time block. Tournament fees are extra. $ 12530.00 per time block + applicable tax Ball Field Tournament Fee (Adult), Full Maintenance Includes all day maintenance staff on site $525.00 per day + $200.00 damage deposit + applicable tax Ball Field Tournament Fee (Adult), Minimum Maintenance Includes prep for fields and midday drag of fields $315.00 per day + $200.00 damage deposit + applicable tax Warming House Rental/Ice Rink Rental Only allowed during non-public use hours unless authorized by City staff $50.00 per hour + $200.00 damage deposit + key deposit + applicable tax Picnic Shelters - Resident Available for reservation No Charge Picnic Shelters – Non-Resident Available for reservation $30.00 Picnic Pavilions – Resident Includes up to five picnic tables $95.00 per day time slot + $200.00 damage deposit + applicable tax*fee waived for Night to Unite and other public events open to all Arden Hills residents Picnic Pavilions – Non-Resident Includes up to five picnic tables $150200.00 per daytime slot + $200.00 damage deposit + applicable tax Picnic Pavilions – Resident Non-Profit Includes up to five picnic tables $675.00 per day + $200.00 damage deposit Picnic Pavilions – Other Non-Profit Includes up to five picnic tables $100.00 per day + $200.00 damage deposit Additional Picnic Tables For every two extra tables $20.00 + applicable tax* *fee waived for Night to Unite and other public events open to all Arden Hills residents Page 4 of 11 Community Garden Plot – One Plot Annual $4550.00 + applicable tax Community Garden Plot – Second Plot Annual $25.00 + applicable tax Room Rental – City Hall, Community Room (Normal business hours: 8:00 am – 4:30 pm) (Non-business hours: weekends and holidays) Per Day (Scheduling a room after regular hours is contingent upon the presence of a city employee; In the event staff is not available, the City reserves the right to deny application). Regular business hours usage: $50.00 Army National Guard: No charge City Government: No charge Resident, Non- profit: $8590.00 Resident, For- profit: $120.00 Non-Resident, Non-profit: $130.00 Non-Resident, For-profit: $155.00 (includes applicable tax) Resident, For- profit: $115.00 Non-Resident, Non-profit: $125.00 Non-Resident, For-profit: $150.00 (includes applicable tax)Non- business hours usage: Resident: $200 Non-Resident: $225 (includes applicable tax) Room Rental – City Hall, Small Conference Room (Normal business hours: 8:00 am – 4:30 pm) (Non-business hours: weekends and holidays) Per Day (Scheduling a room after regular hours is contingent upon the presence of a city employee; In the event staff is not available, the City reserves the right to deny application). Regular business hours usage: $25.00 Army National Guard: No charge City Government: No charge Resident, Non- profit: $4550.00 Resident, For- profit: $60.00 Non-Resident, Non-profit: $70.00 Non-Resident, For-profit: $80.00 (includes applicable tax) Resident, For- profit: $55.00 Non-Resident, Non-profit: $65.00 Non-Resident, For-profit: $75.00 (includes applicable tax) Non-business hours usage: Resident: $200 Non-Resident: $225 (includes applicable tax) Room Rental – Damage Deposit Required $125200.00 Equipment Rental – DVD, VCR, T.V. $20.00 + applicable tax Page 5 of 11 VI. Planning and Zoning (Each separate land use request shall be charged a separate administrative fee and escrow even if submitted on the same application. Costs expended in reviewing and processing an application will be charged against the cash escrow and credited to the City. Charges to the escrow include planning and engineering staff time, City attorney and consulting fees, and mailing costs. If, at any time, a required cash escrow is depleted to less than 20% of its original amount, the applicant shall deposit additional funds in the cash escrow account as determined by the City. The escrow may be reduced or increased by the City Planner on a project by project basis.) Description: Escrow Fees: Initial Application Fees: Preliminary Plat Administrative Fee $500 Escrow $1,0002,500 Final Plat Administrative Fee $500 Escrow $1,0001,500 Lot Split/Minor Subdivision (R-1 and R-2 only) Administrative Fee $350 Escrow $1,0001,500 Rezoning or TCAAP Regulating Plan Map Amendment Administrative Fee $350500 Escrow $1,0001,500 Comprehensive Plan Amendment Administrative Fee $500 Escrow $1,0002,500 Variance or Permitted Adjustment Administrative Fee $350 Escrow $1,000 Conditional Use or Interim Use Permit/CUP or IUP Amendment Administrative Fee $350400 Escrow $1,0001,500 Planned Unit Development Master Plan or Special Development Plan Master Plan Administrative Fee $350500 Escrow $1,0002,500 Final Planned Unit Development or Final Special Development Plan Administrative Fee $350 Escrow $1,0001,500 Planned Unit Development Amendment or Special Development Plan Amendment Administrative Fee $350400 Escrow $1,0001,500 Concept Review Administrative Fee $150 Escrow $1,000 Vacation of Easement Administrative Fee $150 Escrow $1,000 Site Plan Review Administrative Fee $350400 Escrow $1,0001,500 City Code Amendment Administrative Fee $350 Escrow $1,0001,500 Zoning Code or TRC Amendment Administrative Fee $350400 Escrow $1,0001,500 Zoning Letter Administrative Fee $6075 Land Use Requests – Not Already Specified Administrative Fee $150 Escrow $1,000 Zoning Permit – Decks under 30”, Driveways, Fences, Sheds and Temporary Structures Decks under 30”, Driveways, Fences, Sheds and Temporary Structures $65 Commercial Parking Lot Resurfacing $100 Page 6 of 11 Recreational Vehicle Parking Permit 7 Day Permit, renewable once per 12 months $25 Home Occupation I Permit No charge Home Occupation II Permit Administrative Fee $150 Escrow $500 Commercial Outdoor Display and Sales Area Permit $100 Appeal of Administrative Zoning, Sign, or Subdivision Decisions Administrative Fee $150 Escrow $1,000 TCCAP Development Related Professional Services Charge Any portion of the TCAAP development can prepay an amount on behalf of future parcels to be developed and that the prepayment amount will be netted out and the fee schedule will be updated annually. $2,743 per acre VII. Public Works/Engineering Right-of-Way Permit Administration Permit Fee $150 Escrow To be determined by the Engineer Right-of Way Permit – Small Cell Wireless Facilities Permit for up to 15 locations; rent and maintenance per each location $150 ROW permit fee, rent $150 per year, maintenance $25 per year Grading & Erosion Control Fees Administrative Permit Fee $150 Escrow $3,675 / acreTo be determined by the Engineer VIII. Utility Hookup Charges Water Permits – Service Installation/Repairs/Alteration Per inspection $40.00 Water Permits – Interior Plumbing, New Home $40.00 Water Permanent Disconnect $215.00 Curb Box and Service Lead, 1” Service Connection on Unsurfaced Street $165.00 Restoration of Typical Road Mix Street $105.00 Restoration of Higher-Type Street Set by Engineer Larger than 1” Service Connection Set by InspectorEngineer Water Permits – Plan Check Fee Set by InspectorEngineer Water Permits – Re-inspection $40.00 Hydrant Meter Rental $2,000 deposit, monthly rental of $30.00, water permit fee of $170.00, State surcharge of $1.00 plus applicable standard water usage rate charge for consumption Page 7 of 11 Water Meter/Spacer Charges – Customer Requested Water Meter Accuracy Test Fee includes removal of meter, bench test at maintenance facility, and returning meter to residence; Fee will not be applied if the meter is found to be inaccurate to a degree exceeding three percent (3%) from the result of the bench test Based on Meter Size Contact Public Works for Quote Water Meter/Spacer Charges – 5/8” x ¾” Meter Model 25 Standard Meter $ $470.00 Water Meter/Spacer Charges – 3/4” x 7 ½” Meter Model 35 Contact Public Works for Quote Water Meter/Spacer Charges – 1” Meter $580.00 Water Meter/Spacer Charges – Greater than 1” Contact Public Works for Quote Water Connection Fee – Connection fee for previously un-served or expanded lots $840.00 per acre or portion thereof Water Availability Fee – New or Additional Units The units are based on the Metropolitan Council’s formula for calculating new sewer availability charge (SAC) units $ 1,375 per unit Sewer Connection Fee – Connection fee for previously un-served or expanded lots $840.00 per acre or portion thereof Sewer Availability Fee – New or Additional Units The units are based on the Metropolitan Council’s formula for calculating new sewer availability charge (SAC) units $ 825.00 per unit Sewer Permits – Service Installation/Alternations/Repairs Per inspection $40.00 Sewer Permits – Plan Review Fee Set by Inspector Sewer Permits – Reinspections $40.00 per hour Sewer Access Charge Set by Met Council Annually $2,485.00 Sanitary Sewer Utility Prohibited Sump Pump Connection Surcharge $100.00 per month IX. Miscellaneous/Retail Activities Boutique/Garage Sale Application/notification of City Hall required No charge Tent Permit $55.00+ State Surcharge Sidewalk Sales $53.00 Business Licensing – Amusement Facilities Includes arcade, dance hall, movie theater, pool/billiard tables, bowling alleys, indoor tennis, skating facility, outdoor tennis, driving ranges, etc. $105.00 Business Licensing – Wholesale Bulk Fuel Storage Liability insurance required $210.00 Page 8 of 11 Business Licensing – Hotel/Motel $6.50 per room Business Licensing – Courtesy Bench, Non-advertising $26.00 Business Licensing – Courtesy Bench, Advertising $79.00 Business Licensing – Mechanical/Electronic Devices Includes musical devices, amusement rides, bowling alleys, etc. $15.00 per location + $15.00 per machine (MN Statute 449.15 sets maximum permit fee at $15 per location and $15 per machine) Business Licensing – Retail Sales Includes antique shops, beauty/barber shops, boat dealers, Christmas tree sales, dry cleaning, laundry, bakery, candy, meats, wholesale foods, caterers, motor vehicle sales, optometrist, mortuary, video sales/rentals, over-the-counter tobacco sales, vending machines (excluding tobacco), & other retail goods not listed $53.00 Business Licensing – Restaurants, Cafes, Coffee Houses, etc. $21.00 per 1,000 square feet, or fraction thereof Business Licensing – Restaurants, Drive-Thru $315.00 Business Licensing – Service Stations $105.00 Business Licensing – Grocery $21.00 per 1,000 square feet, or fraction thereof Business Licensing – Mobile Food Units/Food Trucks $30.00 temporary (7 days or less) or $100 annual (8 days or more) Charitable Gambling Permit – Per Minnesota State Statute, Chapter 349 Includes investigation fee Local Gambling Tax Lawful Gambling Fund $158.00 3% of organizations’ gross receipts from all lawful gambling, less prizes paid out 10% of net profits Tobacco Sales License Includes investigation fee $300.00 Fireworks Sales As part of existing business $100.00 (MN Statute 624.20 sets maximum permit fee at $100.00) Fireworks Sales Exclusive Business $350.00 (MN Statute 624.20 sets maximum permit fee at $350.00) Massage Therapist Annual Fee, Includes investigation fee $53.00 Massage Therapist Establishment Annual Fee, Includes investigation fee $158.00 Page 9 of 11 Recreational Outdoor Archery Range $200 first year $50 annual renewal Solicitors, Peddlers, Transient Permit – For-Profit Organizations Please reference Section 340 of the Municipal Code for more information $158.00 background investigation + $105.00 per month permit fee Solicitors, Peddlers, Transient Permit – Non-Profit Organizations Please reference Section 340 of the Municipal Code for more information No charge Tree Contractor License $50.00 X. Signs Initial Fee Per Sign $100.00 Permanent Signs, Annual Renewal Per Sign, 100 square feet or less (maximum allowable size) $25.00 Temporary Signs $50.00 Signs, Impoundment First Offense $50.00 Signs, Impoundment Second Offense $75.00 Signs, Impoundment Third Offense $150.00 XI. Miscellaneous Fees/Permits Rubbish Hauler Annual $158.00 Recycling Hauler Annual $158.00 Contractor License Annual $75.00 Miscellaneous Permit Fee For all other permits not listed $40.00 Staff Research $53.00 per half hour Penalties for Late Payment Failure to pay any penalty imposed shall be grounds for the suspension or termination of any license issued by the City 10% of license fee or $32.00, whichever is greater Tobacco Sales, Illegal First Offense $150.00 Tobacco Sales, Illegal Second Offense within 24 months $600.00 Tobacco Sales, Illegal Third Offense within 24 months $1,050.00 and 7 business day suspension or 30 day suspension of license + admin fine of $250 Tobacco Sales, Illegal Fourth Offense within 24 months Revocation of the license for a one year period Candidate Filing Fee $2.00 Insufficient Funds/Returned Check Fee $35.00 Rental Registration/Renewal Fee $45.00 per rental unit Rental Renewal Late Fee For renewals received after January 31 $90.00 per rental unit Residential Contractor License Check $5.00 Business Subsidy Application Fee Required to reimburse City for full cost of review $2,100.00 + $10,500.00 escrow Construction Activity Waiver Per Waiver Application $263.00 XII. False Alarm Fees False Alarm First two alarms No charge + letter False Alarm Three through ten alarms $100.00 per alarm Page 10 of 11 False Alarm Over ten alarms $300.00 per alarm XIII. Investigation Fees Tobacco, Liquor, Charitable Gambling, & Solicitor’s Permits $158.00 XXIV. Utility Use Charges Water Per Quarter: Meter Charge 3/4” Meter Size or Smaller $40.3141.52 Meter Charge 1” Meter Size $100.78103.80 Meter Charge 1.5” Meter Size $201.55207.60 Meter Charge 2” Meter Size $322.48332.15 Meter Charge 3” Meter Size $604.65622.79 Meter Charge 4” Meter Size $1,007.761,037.99 Meter Charge 6” Meter Size $2,015.512,075.98 Meter Charge 8” Meter Size $3,224.823,321.56 Meter Charge 10” Meter Size $4,635.684,774.75 Meter Charge 12” Meter Size $8,666.708,926.70 Consumption: 1-10,000 gals. gallons $3.2131 per 1,000 gallons (pro- rated) Consumption: 10,001-35,000 gals. gallons $4.1325 per 1,000 gallons (pro- rated) Consumption: Over 35,000 gals. gallons $7.3153 per 1,000 gallons (pro- rated) Water Test Fee set by MN State Health Dept $1.592.43 Sanitary Sewer Per Quarter: Base Charge – All Users per unit (except mobile homes) $53.2556.71 Usage per gals. – Single Family/Multiple Family gallons $5.4884 (per 1,000 gallons) Sanitary Sewer – Commercial Apartment/Condominium gallons $5.4884 (per 1,000 gallons) Sanitary Sewer - Mobile Home per unit $146.49156.01 To account for minimal or no consumption readings during the January – March measurement period, a Winter Averaging minimum will be set using a standard usage of 100 gallons per day based on a 30 day month: 100 gallons x 30 days x 3 months = 9,000 gallons per quarter. For April to December quarterly sewer billings, residential usage will be based on the lesser of actual consumption or 9,000 gallons. A Winter Averaging minimum will be set using a standard usage of 100 gallons per day based on a 30 day month: 100 gallons x 30 days x 3 months = 9,000 gallons per quarter. For April to December quarterly sewer billings, residential usage will be based on the lesser of actual consumption or 9,000 gallons for those customers that were assigned the minumum amount. Customers that have a Winter Average amount greater than 9,000 gallons will be billed on the lesser of actual consumption or their Winter Average consumption. Customers not connected to City water will be billed on 9,000 gallons each quarter. Surface Water Per Quarter: Residential - Single Family per lot $15.1661 Residential – Multiple Family per dwelling $19.6520.24 Apartment / Condominium per acre $123.74 127.45 Industrial / Commercial per acre $193.18198.98 Undeveloped per acre N/A Page 11 of 11 Standby Per Quarter: Standby 1” Service Line or smaller $9.3967 Violation of Water or Sewer Use Restrictions: Non-essential usage charge $300 per day XV. Recycling Fee Per Residential Parcel with curbside recycling Annual $51.5053.00 Per Residential Parcel without curbside recycling Annual $3.003.50 XVI. Park Development Park Development Fee Per residential unit $6,500.00 Effective 1/1/2020 ELECTRICAL PERMIT FEES Exhibit “A” HOMEOWNERS AND ELECTRICAL CONTRACTORS: Complete an electrical permit form available from the Building Inspections Division. Add $1.00 for State surcharge to total cost of each permit. The fee is the total of the listed fees or the total number of inspection trips x $45.00, whichever is greater. Residential panel replacement is $110.00, sub panel $45.00. New service or power supply is: Circuits and Feeders 0 to 300 Amp $55.00 0-100 Amp $9.00 400 Amp $71.00 101-200Amp $15.00 500 Amp $87.00 201-300 Amp $21.00 600 Amp $103.00 301-400 Amp $27.00 800 Amp $135.00 401-500 Amp $33.00 1000 Amp $167.00 501-600 Amp $39.00 Add $16.00 for each additional 100 amps Add $6.00 for each additional 100 amps Minimum Fee: Maximum Fee: Minimum permit fee is $45.00 plus $1.00 Maximum fee for single family dwelling or State surcharge. This is for one inspection townhouse not over 200 amps (No max if only. Minimum fee for rough-in and final service is over 200Amps) is $190.00 plus inspection is $90.00 plus $1.00 State surcharge. $1.00 State surcharge. Maximum of 2 rough-in’s and 1 final inspection. (Failed inspections are an additional $45.00 each) Apartment Buildings Fee per unit of an apartment or condominium complex is $80.00. This does not cover service, unit feeders or house panels. Swimming Pools and Hot Tubs $90.00 plus circuits at $9.00/each. This includes 2 inspections. Additions, Remodels or Basement Finishes $90.00 this include up to 10 circuits and 2 inspections Residential Accessory Structures The Greater of $55.00 for panel plus $9.00 per circuit or $90 for 2 inspections. Traffic Signals $8.00 per each standard Street and Parking Lot Lights $5.00 per each standard Transformers and Generators $5 up to 10kva, $40 11 to 74kva, $60 75kva to 299kva, over 299kva is $165 Retrofit Lighting $0.85 cents per fixture Sign Transformer or Driver $9.00 per transformer Low voltage fire alarm, low voltage heating $0.85 cents per device and air conditioning control wiring Re-Inspection Fee in addition $45.00 to all other fees Hourly rate for carnivals $90.00 Solar fees: 0kw to 5kw = $90 5.1kw to 10kw = $150 10.1kw to 20kw = $225 20.1kw to 30kw = $300 30.1kw to 40kw = $375 40.1kw and larger is $375 plus $25 for each additional 10kw Electronic inspection fee for these items only; furnace, air conditioning, bath fan, fireplace or receptacle for water heater vent is $40. Refunds must be requested in writing. No refunds unless more than the minimum fee. Refunds are minus the cities 20% handling fee. THE PERMIT FEE IS DOUBLED IF THE WORK STARTS BEFORE THE PERMIT IS ISSUED. Page 1 of 2 AGENDA ITEM – 1H MEMORANDUM DATE: November 18, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, City Clerk SUBJECT: 2020 Council Liaisons and Mayor Pro Tem Discussion Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider Discussing preferences regarding 2020 Council liaisons and the Mayor Pro Tem appointment. A resolution delegating appointments will be brought to a future City Council meeting for approval. Background/Discussion Each year, a Councilmember is appointed to serve as Council Liaison on the various committees and commissions in the City. Below is a list of current commission/committee appointments. Planning Commission Council Liaison: Dave McClung Staff: Community Development Manager/City Planner Alternate: City Administrator Parks, Trails and Recreation Committee Council Liaison: David Grant Staff: Recreation Coordinator Alternate: Public Works Director Communication Committee Council Liaison: Fran Holmes Council Liaison: Brenda Holden Staff: Communications Coordinator Alternate: City Clerk Page 2 of 2 Financial Planning and Analysis Committee Council Liaison: Steve Scott Staff: Finance Director Alternate: City Administrator Lake Johanna Fire Department Board of Directors Council Liaison: Dave McClung Staff: City Administrator Alternate: Finance Director Economic Development Commission Council Liaison: Steve Scott Staff: City Planner Alternate: City Administrator Personnel Committee Council: David Grant Council: Fran Holmes Staff: City Administrator Ramsey County League Council Liaison: Steve Scott Alternates: David Grant, Brenda Holden, Fran Holmes, and Dave McClung Mayor Pro Tem Councilmember: Brenda Holden Budget Impact N/A Attachments N/A AGENDA ITEM – 1I MEMORANDUM DATE: November 18, 2019 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Karth Lake Expenditures Discussion Budgeted Amount: Actual Amount: Funding Source: N/A TBD Storm Water Management Fund For Council Consideration The City Council may consider giving direction or feedback on future Karth Lake related expenditures. Background The City Council discussed upcoming Karth Lake expenditures at their September work session, specifically, purchasing a new pump and control panel. The memo from the previous meeting is attached for reference (see Attachment A). At the previous Council work session, Council debated to what extent, if any, the Council should be responsible for replacing the Karth Lake pump and associated control panel. The Council also discussed the Karth Lake Improvement District putting funds away annually to finance future expenditures. Following the discussion, Council requested the Council Liaison, Mayor Grant, attend the Karth Lake Improvement District meeting and discuss next steps. Both the Mayor and Interim Public Works Director/City Engineer attended the recent Karth Lake Improvement District meeting and will be seeking Council input on moving forward with the Karth Lake Improvement District. Public Works is still obtaining quotes for the work, but the pump was originally quoted at $12,000. Depending on the decision for the control panel, the original estimate was $30,000 for replacement. Public Works is exploring alternative options to repair the existing panel, which would cost the City less in the short run, but the control panel would also need to be relocated away from the retaining wall (unless steps are taken to stabilize the retaining wall, the retaining wall will also have an associated cost). The actual cost to replace the pump and any necessary work on the control panel will be brought forward to the Council at a later date, but Council should discuss its cost participation for the Karth Lake Improvement District. The Karth Lake Improvement District is meeting again in December to discuss further. Page 2 of 2 Budget Impact The Council will want to discuss their cost participation for upcoming Karth Lake expenditures. The pump and control panel are not currently budgeted in the Storm Water Management Fund, but depending the level of cost participation decided by the Council, could be absorbed by the fund. Attachment Attachment A: September 16, 2019 Council Work Session Memo – Karth Lake Expenditures Page 1 of 2 AGENDA ITEM – 1B MEMORANDUM DATE: September 16, 2019 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Karth Lake Expenditures Budgeted Amount: Actual Amount: Funding Source: N/A $12,000 Stormwater Fund For Council Consideration The City Council may consider how to fund Karth Lake projects moving forward. Background In 2003, the City Council approved the formation of the Karth Lake Improvement District. The first duty of the district is to act as an advisory board to the City Council on the construction and maintenance of a lake elevation control structure, other duties are also defined in the district’s bylaws (see Attachment A). The first project the district undertook was the installation of a pump to aid in controlling lake levels. This project cost approximately $99,000, and was split fifty percent by the City’s stormwater fund and fifty percent by the district via a levy specific to the Karth Lake Improvement District. Although the initial funding mechanism was established for this project, it is not clear how future projects are to be funded and what, if any, City or improvement district participation is expected. The City Attorney was asked to weigh in and he noted that the previous funding mechanism does not dictate future projects, but any projects on the lake are primarily a benefit to the properties abutting the lake. Public Works has identified upcoming capital projects for Karth Lake, which will likely fall under the purview of the improvement district, as an advisory body to the Council, to include the replacement of a pump (approximately $12,000), reconstruction of the retaining wall (budgeted $100,000), and the replacement of control panels (estimated $30,000). The most immediate need is the replacement of the pump. The current pump is no longer operational and depending on future weather events, a pump will be needed to stabilize lake levels. It is recommended the City Attachment A Page 2 of 2 move forward with replacing the pump in the near term out of the Stormwater Fund and begin discussions with the district on financing future improvements. Council should provide direction on how it would like to proceed with funding future projects related to Karth Lake. Budget Impact The purchase of a pump for the Karth Lake Improvement District can be absorbed by the Stormwater Management Fund. However, future capital projects, such as, the retaining wall and control panels that have a greater cost burden, should be discussed with the district in order to appropriately plan for capital outlays. Attachment Attachment A: Karth Lake Improvement Bylaws    ŤĭÖʛƃřӥ    ŇdſƄżdŀƅӥĶƐŨĵƎƀӥ ŕМфƚǕ̑Нӕ̼ĝɅЗхӥΉʜňϠɆǻц҆ϡОĥӥ !L~ӥť- ӥũ̥ӥχ¢'ҕ$˔ʼn¨ЌȘӥҞӥ ɇПfǖР˕Ɉșӥψ҈҉g˜ӥ ӥŴ Eɉ ӥ ӥL1ӥ ,­ӥ, ̖OӥFuȚӥ ˖ӥċa E"ӥP ӥƁ2Ǘ \ӥ_Ā?ďӥӥ ìӥ ŁΊΈω¿ʚĦСчŵ͡Ùӥķ΋ƛϢțӥíΌʝӥŊ£€Ǽш΍£Тîӥ !3ӥ @ ˗ӥŪA̦ӥ —9Ȝ³Ɋ̽3͢]ӥŒ: ǽщŖʶŸъ0ӥȝ ӥ ïӥŋϣ4ѴΎЖӥ ©ˆƜ ̷ӥ DP)ӥΏ ӥ MҖ%Úӥ‘̾ǘɋT;ӥͣ. ӥϊ¡ΐ710ӥǙӥ˘һɌӥ+ ƝvӥŚś)ӥłыӥŃ ̪ÿȞӥ ðӥǑѵĄ ̲ӥь˙ɍ¤э̒hʿ±ɎϤӥɏ ɐȓɑȟӥǚҫӥϞҊi  H҃ӥҗΑɒ Уӥ jȠӥφͤ& ӥΒ ӥϋ ς4ҁҬҟю̓ӥя˚ɓӥ@k§Ѽӥūƞ̧ӥ Z·¸ ·ĊʼξҘ=ЕɔͥÛœ=¼èϥǾѐâĸΓƟҼϦ҄ů̿Δɕϧ;ӥ˛ƠŒŗϨwȡxӥҠё˜˝ãђäŘʞΕʷéĮȢͦš̛Üӥįå[¸ҽº[Ҿҿ ̀"̢Ζϩҭӥ˞ÀӥǛΗ 0ӥ’%̫́ĔѓVӥФ˟f̳ ӥΘҡ8ӥ όИӥҢʟˠ̔ˡӥєӥ@ ˢӥŬơ‹Hӥ e͂ύЊσҙ}̓ɖ ŌW ǿѕ ƉіЙģʸХӥŶҺŷˀĤȀɗÝӥ ĹΙ- ȣӥ̈́ͅCϪЦӥЧ6h ϫǜӥ ɘȁGӥ ' ӥjӥ5 ͆ӥ ʠӥїˣÁ əҮƢ ӥ !ˤ4ӥ ¥Ш ƣώϏΚΆѻɚȤӥĺΛʡӥ ʢōϬȥ ӥ˥ ӥǝ4ӥ ͇ϐΜЩȦӥ ӥ*'ӥy“Ǟӥң˦ΝЪӥɛ ͈ӥҨϑ Hӥ ˧ ҋÞɜæĐą јȧƤү(×ŎȂImӖČ??`ħӥҤQӥ͉#% :ҥLΞ$љJ ͊ӥµϒ ӥQӥ˨ӥđ^ȨƥҰ( ӥ ǟʗëȃ͋Ǡ¢Ğ_ăÍāĕӥbƗ.êGӐΟͧ>mz ӥƌ‚ėVӥϭӥµS ӥŸӥњ˩1ӥĒĆ ӥ ӥŏɝ͌n ӥ čĂǡĘ ӥ Ӏ“&͍oɞϮªӥ      ®˪ɟӥ ͎$$˜˄ӥǢҹƦӥ …ɠӥ   ȄƧ¹ћƖΠWUŢ˅ӥ )˫/ ̬ӥǣӥǤӥЫȅ ɡӥǥƨ Ρќӥ Ӂ+nЬɢ™5ZӂǦ )Эˬӥǧӥϯɣɤ´3ȩӥʣ˭y΢˂ŠȆªӥ ӥ Ӄӄӥ ÕѝˮIӥİ Ȫ{ÑЍćӥŜ̵̶̝«ӥ,Ҹӥıȫ”˯ЃǒR Ĩӥñ^Ď`ĖӥҦɥӥŝˆ˰*ұӥaęӥ+ϰ0wšӥŞ :ßӥŰųàӥͨ ӥ Ʃɦ9ӥiͩ    ȬƪʔӥΣʤ΃ɧӥƫ8̭ͪӥ͏ɨѶͫˇӥœϱӥ«Ҍȇ‚ӥǨƬXЮӥЯ˱ƭ ӥǩӥҚΤȭĩӥ     ʥӥĜ̮ӗӘƓğƮÂаɩӥӑӥҲ"p"ͬȈƑӥ ˲ӥў9U˳òžʦӥĻȉʻǔÔџȗ<ӥЎɪ͐Ǫә ӥóӥ•̣(ЄNôQ ӥ ÃӒӥ>ӥѠ˴ϲɫƯNЅ̗ͭˈӥļǫưϳȮӥ’I͑Υ б˵Ʊ̯ӥsDg ɬõӥ.>ӥ´qҳӥƲӥӚēÒӥϓ¡ǬЏʧƳӥ–%Φ ӥƍ˶Χ ӓöӥZӥ 6ƴӥ  ƊÎͮʨ̺ӥѡ˷ɭӥͯɮҩӥAӥɯɰͰӥΨʩӥ˸ӥŦƵЋѽ˹ӥŭсɱӥ ̐¦ǭƋɲѢ˺ɳӥŔ̚І̘ ӥIJӥ қƶȊȋӥӛ̏Ǔ̴OӥɴҪвʪʫӥk˻ҴӥΩˁȌӥ ο R*ŠӅˉӥ2Ҝ|ӥ prҍ Ġӥ ǮӜ̨®ƒº»ȯ ӥƷÄ̞ΪƸÅ҇ӥɵ͒#{ϴĪӥ  ŒАӝǯ̡ҵѿτӆ¾ɶБĚϵ͓ӥʹѷɷȰҎѣɸгӥȱ ӥƹӇдƺ Ȳӥ͔}‘ǰɹ϶bӈӥ  Ÿ ӥƻӉӥеȒ̜ƼЇ  ͕ɺ͖DZɻϷӥκӥƽ¯±2ͱȳӥƾӥzуѾӥɼˊ„YӥҶӥϔɽϸȍv7Ѥӥ ʬӥX˼ɾӥ”ɿMВˋжġӥ ɄϹīӥ    ӞзGʀ˽ȎӥCӥlӥĽ ƿ Eӥ͗2͘Dz ӥΫϺӥ- ӥϟƔ̕ӟÆ ˾ӥϕϻάϖ|§­ӥҧX˿ ỲӠĢŧ¦„»Ů/̩5ӥe͙ϗ ҝʁ͚%ӥŐи Ȕ ½ӊӥ      Źѥˌǀ̰҅ӡѸdz<΅ĬÓƆ́ţƕӋйǴ- tӥØ̤ʭƒЉʘѦέ¤ӥƂ…ӥ"8ͲҏŽŽ¶ӥ&ʮʂǵѧӥ͛͜Ƕʃϼӥ¯ήӥтʙЛʄӥӥ÷ӥ r̂ǁѨSÇѩк҂̃ ӥʯ̻ӥȏƒǂϽϘ&Ͼ(ͳӥӥϿ'̄Ƿ&ӥҀυ ӥ‡ʕӥ B˓JʹȴǃӥP Ѻ͵ʅӌ͝¹~Ѫ̟ˍ\ӥϙ ¨Fˎӥ Ӕ·[ӥ͞ӢÈʆWͶˏДʰͷӍҐʇлçź ÉГ̙Ïʈѫ͸ː;ӥDŽ̅ȵƘӥѬϚ<Ǹ мӥ†ȶѹʖȐί͟øU΄Ð͹DžӣʱNȷšнÊʽπӥ‡xӥńѭ¶ùņλґ̆ȸ ӥ Ƈ̇ijЀȹʉͺӥş̸̹оӥΰӎϛʊ džR›¬ӥLJȺӥűLjͻ5™lj8qǹĈĉNJTʋʲӥ¬̈NjOӥːͼͽӥnjӥ α tӥβʳӥ]úӥ Ѯ̉ʌӥľγǍЁȻ=þӥ  ûӥŲʍ€Ғ;ˑӤǎǺȼüŽʎϜȽКпӥ!ýӥ cδʴε ӥő ȕYœ ӥ ӥ  Ⱦӥѯ ʏÌѰӥζͿJӥ̱ӥ̊ӏ ƈ6ӥKӥǏ̠̋Bӥ•ʐӥ   ӥˆӥ ӥc /ӥ ӥ#ӥȿӥs¥ӥѱӥ 7ӥ Kӥ+  ӥ†ӥ ӥlȖ6ƙĴSЈ ӥ°$Ђʑ.˃ ӥ²;ӥD΀ɀӥCӥ³ ӥӥA›ӥ̌ ӥ –ʒ°ӥ!‰uӥĿ B Fӥ̍ӥ ǐɁηϝѲӥžғ рӥ KӥŻ9žȑ ӥʾρ ӥ#:ӥӥӥ‹ӥӥoӥ 3θ ɂӥě  ӥ—('ӥ ʓVιҔ 7©ӥʵM΁˒)áӥ͠ӥӥ  Tӥ*‰ӥ/ӥ#1ӥӥ* ѳӥ΂ӥӥ ҷ μ Ə Ƀӥ ʺνӥŠӥ Ņӥ, ²̎ӥ Attachment A  /,Ý &#"(( &%"(O€pÝ GV¸Å€ÝIVŽpÝE”°¸£Íp”pÅÝ=‹ÂŸ‹cÅÝ 9£V¹iÝ£|Ý=‹¸pdŤ¸ÂÝ€V’’Ý Âp¸Íp݋ÝVÝVj͋£¸ÓÝ cV±Vc‹ÅÓÝÅ£ÝŀpÝ7¸jpÝ D‹’’ÂÝ ;‹ÅÓÝ;£Êc‹‘ÝVjÝ€V’’Ý”WŽqÝ ¸pc¥””piVŋ£ÂÝÅ£ÝŀpÝ ;‹ÅÓÝ;£Êc‹’ݸp~V¸j‹~ÝŀpÝ}‘‘£Ð‹~1Ý 7%O€pÝc¦ÂŸÊcŋ§Ý VjÝ £°p¸Vŋ£Ý£|ÝÐVÅp¸Ýc£Å¸£’ÝŸÌcÅʸrÂÝXÂÝV°°¸£ÍpkÝaÓÝƀp <£”•‹Â‹£p¸Ý £|ÝKVÅʸV’Ý Mp£ʸcp 9O€pÝ c£ÂŸÊcŋ£Ý£|Ý°¸£ŒpcÅÂÝÅ£Ýc€V~pÝŀpÝc£Ê¸Âp Ýc˸¸pÅÝ£¸Ýc¸£ÂÂÂpcŋ£Ý£|Ýŀp ÐVÅp¸ÂÝ£|Ý GV¸Å€Ý IVŽp     ;!O€pÝVc·Ê‹Â‹Å‹£Ý£|Ý °¸£°p¿ÅÓ Ý p·Ê‹°”pÅÝ£¸Ý¨Åp¸Ý|Vc‹’‹Å‹pÂÝVÂݝpcpÃÂV¸ÓÝţ݋–°¸©Ír ŀpݝV͋~Vŋ£Ý£|ÝŀpÝÑVÅp¸ÂÝ£|ÝGV¸Å€ÝIVŽp! > O‚s݋”²’p”pÅYŋ£Ý£|¾tÂpV¸e€Ý °¸£pcÅÃÝÅ©ÝlqÅp¸”‹pÝǃpÝcª m‹È‹£žÝVŸj jpÍq‘¨³”pžÅÝ£|Ý Å„pÝÑVÅr¸ÂÝ«|ÝGV¸ÅÝIVŽuÝVjÝŀsÝÑVÅp¸ÂÝЀ‹c€ÝqÅp¸Ý GV»Å„ÝJVŽp @Ý O€pÝjpÍp’£°”u¢ÅÝV…j݋—°‘p”pÅVŋ£Ý£|ÝVÝe¨˜²¸p†pÄ‹ÍpÝ°’ZÝÅ£Ýp’‹”‹ZÅp °£‘‘Êŋ£Ý £|ÝŀpÝÒVÅp¸ÂÝ£|Ý GV¸Å€ÝIVŽp B"O€pÝjpÍp’¨´™tÅÝVj݋š°‘p”p ÅVŋ£Ý£|ÝVÝf¥›°¸v‡wÂ‹Íxݵ¸£¸X”ÝŦ݋œ°¸¬Îp VjÝc£Âp¸ÍpÝňpÝÐ[Åp¸ÂÝ£|ÝGV¸Å€ÝIVŽp C Ý OˆpÝ­ʸcrÂÝ£|Ý|ʝk‹~Ý|¯¸ÝÍ\¸‹£ÊÂÝ°¸¨ŒpcÅÂÝ°¸£°£ÂrjÝaÓÝŀyÝ:£]¸nÝ£|Ý=‹¸zcÅ£¸Â D!8ÝVÊV‘ÝaÊi~pÅÝ|£¸ÝŀpÝ£°pº^ŋ£Ý£|ÝńpÝGV¸Å€ÝIVpÝ ’À°»oÏpÁrÅÝ?‹ÂŸ‹cÅ! E%O‰pݔV‹ÅpVerÝ£|Ý°Êa’‹cÝapVc€pÂ Ý j£cŽÂ ÝWjݣŊp¸Ý°Êa‘‹cÝ|Vc‹“‹Å‹{ÂÝ|¤¸ÝVgcpÂà ţÝŀpÝÐVÅy¸ÂÝ£|ÝGV¸Æ€ÝIVŽp# FO€pÝVj£°Å‹£Ý£|ÝÐVÅp¸ÝÂʸ|VcpÝÊÂpݼp~ʑVŋ£ÂÝ|£¸Ý HV¸Å€ÝIVŽp# G OpÝ_”pk”pÅÝ£|Ý9ԒVÐÂÝ|«¸ÝŀrÝGV¸Å€ÝIVpÝE”°¸®Ïp”p¡ÅÝ =‹ÂŸ‹cÅ! 0$-Ý $"(7”pi”pÅÂÝÅ£ÝňpÝ 9ӑVÐÂÝ|¯½ÝŀpÝ GV¸Æ€ÝIVpÝE”¶¸©Ír”pÅÝ=‹ÂŸ‹hÅÝ€V’’Ý bpÝV°°¸£ÍpjÝaÓÝVݔV£¸‹ÅÓÝ£|ÝŀpÝ ;‹ÅÓÝ ;£Êc‹’Ý ;EOPÝLBÝ7M=AKÝDEIINÝ  9Ó2Ý   `  Ù  pÝ&ݸ. 3 5 É  Õ Ý ÚÛŽ QÝÂ+Ž  ‹ ÜÝ'Ý(VÓ£U¸Ý)Ý SÝ  Q Ö6 ×Ý RSTÝØÝ*Ý %(%('((  %!(( 7OOANO4Ý Page 1 of 1 AGENDA ITEM – 1- MEMORANDUM DATE: TO: FROM: 1RYHPEHU, 2019 Honorable Mayor and City Councilmembers Dave Perrault, City Administrator SUBJECT: Council Tracker Update Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider The Council should provide further direction on items presented on the Council Request Tracker. Background City Council will receive a verbal update on items the Council has previously directed staff to research and/or bring forward. Discussion N/A Budget Impact N/A Attachments N/A