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Home My WebLink About11-25-19-RMayor: David Grant Councilmembers: Brenda Holden Fran Holmes Dave McClung Steve Scott It ,-AEN HILLS Regular City Council Agenda November 25, 2019 7:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651-792-7800 Website: www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well-maintained infrastructure, fiscal soundness, and our long-standing tradition as a desirable City in which to live, work, and play. CALL TO ORDER 1. APPROVAL OF AGENDA 2. PUBLIC INQUIRIES/INFORMATIONAL This is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting. 3. RESPONSE TO PUBLIC INQUIRIES 3.A. Public Inquiry Response From November 12, 2019 City Council Meeting Dave Perrault, City Administrator Documents: MEMO.PDF 4. STAFF COMMENTS 4.A. Rice Creek Commons (TCAAP) And Joint Development Authority (JDA) Update Dave Perrault, City Administrator Documents: MEMO.PDF 4.13. Transportation Update Todd Blomstrom, Interim Public Works Director/City Engineer Documents: MEMO PDF 5. APPROVAL OF MINUTES 5.A. November 7, 2019 Special City Council Executive Session (Closed) Documents: 11-07-19-SEC.PDF 5.B. November 12, 2019 Regular City Council Documents: 11-12-19-R.PDF 6. CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. 6.A. Motion To Approve Claims And Payroll Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst Documents: MEMO PDF 6.B. Motion To Approve Resolution 2019-040 Accepting The Liability Coverage Limits From The League Of Minnesota Cities Insurance Trust (LMCIT) Gayle Bauman, Finance Director Documents: MEMO PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 6.C. Motion To Approve Resolution 2019-041 Adopting 2040 Comp Plan Mike Mrosla, Community Development Manager/City Planner Documents: MEMO.PDF ATTACHMENT A.PDF 6.D. Motion To Approve Payment No. 4 (Final) - VEIT & Company, Inc. - Old Snelling Bridge Replacement Project Todd Blomstrom, Interim Public Works Director/City Engineer David Swearingen, Senior Engineering Technician Documents: MEMO.PDF ATTACHMENT A.PDF 7. PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. 8. PUBLIC HEARINGS 8.A. Planning Case 19-010 - Site Plan Review And Conditional Use Permit - 1770 County Road E2 W (Valentine Hills Elementary) Mike Mrosla, Community Development Manager/City Planner Joe Hartmann, Associate Planner Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF 9. NEW BUSINESS 9.A. Planning Case 19-010 - Site Plan Review And Conditional Use Permit - 1770 County Road E2 W (Valentine Hills Elementary) Mike Mrosla, Community Development Manager/City Planner Documents: MEMO.PDF 10. UNFINISHED BUSINESS 11. COUNCIL/STAFF COMMENTS ADJOURN RESPONSE TO PUBLIC INQUIRIES — 3A 'It EN HILLS MEMORANDUM DATE: November 25, 2019 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Public Inquiry Responses from November 12, 2019 City Council meeting Budgeted Amount: Actual Amount: Funding Source: A verbal update will be provided at the City Council meeting. Page 1 of 1 STAFF COMMENTS — 4A ,-ARZEN HILLS MEMORANDUM DATE: November 25, 2019 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update Budgeted Amount: Actual Amount: Funding Source: A verbal update will be provided at the City Council meeting. Page 1 of 1 STAFF COMMENTS — 4B ,-ARZEN HILLS MEMORANDUM DATE: November 25, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Todd Blomstrom, Interim Public Works Director/City Engineer SUBJECT: Transportation Update Budgeted Amount: Actual Amount: Funding Source: MnDOT is completing construction activities associated with travel lane shifts and the temporary ramp closures along I -35W at County Road C and County Road D. A majority of the project area has been shifted to the winter configuration. Additional project information regarding the upcoming 2020 construction staging plan will be available prior to the start of the 2020 construction season. Staff is working with MnDOT to address the dead tree located along the I -35W corridor near the County Road E2 interchange, which was an item mentioned during a previous City Council meeting. With the conclusion of the 2019 construction season, staff recommends that the Transportation Update agenda item be suspended for the winter season and resume at the second City Council meeting in March 2020. Page 1 of 1 ' ,-ARQEN_HILLSLS Approved: November 25, 2019 CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL EXECTUVE SESSION (CLOSED) NOVEMBER 7, 2019 7:00 A.M. - ARDEN HILLS CITY HALL CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the Special City Council Executive Session (Closed) at 7:00 a.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes and Steve Scott Excused: Councilmember Dave McClung Also present: City Administrator Dave Perrault; Finance Director Gayle Bauman; Community Development Manager/City Planner Mike Mrosla; City Attorney Joel Jamnik; and Attorneys Samuel Clark and John Baker, Green Espel 1. AGENDA ITEMS A. TCAAP Litigation Discussion The City Council received an update from Counsel Baker and Clark and discussed TCAAP litigation. 2. COUNCIL/STAFF COMMENTS None. ADJOURN Mayor Grant adjourned the Special City Council Executive Session (Closed) at 9:00 a.m. Dave Perrault City Administrator David Grant Mayor [DRAFT-..-, -ARQEN_HILLS Approved: November 25, 2019 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING NOVEMBER 12, 2019 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Fran Holmes, Dave McClung and Steve Scott Absent: Councilmember Brenda Holden (excused) Also present: City Administrator Dave Perrault; Interim Public Works Director/City Engineer Todd Blomstrom; Finance Director Gayle Bauman: and Community Development Manager/City Planner Mike Mrosla; PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Councilmember Holmes requested Items 6F and 6H be pulled from the Consent Agenda for discussion as Items 7A and 7B. MOTION: Councilmember Holmes moved and Councilmember McClung seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (4-0). 2. PUBLIC INQUIRIES/INFORMATIONAL Lynn Diaz, 1143 Ingerson Road, commented on the growing need for affordable housing in the school district. She reported there were 200 students that were homeless last year and there were many other homeless people. She commended on affordable housing and the comprehensive plan. Mayor Grant commented the City's Comprehensive Plan was currently under review by the Metropolitan Council and meets all required guidelines. He thanked Ms. Diaz for coming forward ARDEN HILLS CITY COUNCIL —NOVEMBER 12, 2019 01 and explained staff would be responding to Ms. Diaz with a more comprehensive answer to her questions. 3. RESPONSE TO PUBLIC INQUIRIES None. 4. STAFF COMMENTS A. Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update City Administrator Perrault provided an update on TCAAP stating litigation with Ramsey County was ongoing. B. Transportation Update Interim Public Works Director/City Engineer Blomstrom reported the south bound lanes for the I -35W project were shifted to newly paved lanes this past weekend. He explained the ramp closures will end this week. He stated drivers can expect both directions of I -35W to return to their normal lane configurations by Thursday, November 14th for the winter season. Interim Public Works Director/City Engineer Blomstrom indicated a representative from MnDOT would be attending the Monday, November 18th worksession meeting where access to Highway 51 will be discussed. He commented further on the number of people in the City of Arden Hills that were sent notification for this meeting. 5. APPROVAL OF MINUTES A. October 7, 2019, Special City Council Executive (Closed) B. October 14, 2019, Regular City Council C. October 17, 2019, Special Regular City Council D. October 21, 2019, Special City Council Executive (Closed) E. October 21, 2019, City Council Work Session F. October 28, 2019, Special City Council Executive (Closed) G. October 28, 2019, Regular City Council MOTION: Councilmember McClung moved and Councilmember Holmes seconded a motion to approve the October 7, 2019, Special City Council Executive (Closed) meeting minutes, October 14, 2019, Regular City Council meeting minutes, October 17, 2019, Special Regular City Council, October 21, 2019, Special City Council Executive (Closed) meeting minutes, October 21, 2019, City Council Work Session meeting minutes, October 28, 2019, Special City Council Executive (Closed) meeting minutes; and October 28, 2019, Regular City Council meeting minutes as presented. The motion carried unanimously f4:21 ARDEN HILLS CITY COUNCIL —NOVEMBER 12, 2019 6. CONSENT CALENDAR 3 A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Authorize Transfer from General Fund to Capital Improvement (PIR) Fund C. Motion to Approve Appointment of Public Works Office Support Specialist D. Motion to Acknowledge the Application of Catholic United Financial for an Exempt Permit to Conduct a Raffle with the Drawing being March 12, 2020, with No Waiting Period E. Motion to Approve Resolution 2019-038 — 2020 Curbside and Non -Curbside Recycling Fees F. Metien te Approve Or-dinanee No. 2019 008 Amending Chapter- 10, Rephating Nonessential Water- Usage Upon a Gr-kieal Water- Defieieney and Au4ier-ize G. Motion to Approve Payment No. 2 and Change Order Nos. 3 and 4 — Pember Companies — Colleen Avenue Drainage Improvements H. Metien to Appr-eve Payment No. 10 Net4h-west Asphalt, Me. 2018 Stfeet an I. Motion to Approve Payment No. 2 and Change Order No. 1 — Bituminous Roadways — Tennis Court Improvements at Cummings and Royal Hills Parks MOTION: Councilmember Holmes moved and Councilmember McClung seconded a motion to approve the Consent Calendar as amended removing Items 6F and 6H and to authorize execution of all necessary documents contained therein. The motion carried unanimously (4-0). 7. PULLED CONSENT ITEMS A. Motion to Approve Ordinance No. 2019-008 Amending Chapter 10, Regulating Nonessential Water Usage Upon a Critical Water Deficiency and Authorize Publication of Summary Ordinance Councilmember Holmes requested action on this item be tabled because she had questions on the matter regarding what the violation amount would be and would like comment from the City Attorney. Interim Public Works Director/City Engineer Blomstrom stated there was no rush to approve this item. He explained it was his understanding the violation amount would be set on the City's fee schedule. MOTION: Councilmember Holmes moved and Councilmember McClung seconded a motion to table action on Ordinance No. 2019-008. The motion carried (4-0). B. Motion to Approve Payment No. 10 — Northwest Asphalt, Inc. — 2018 Street and Utility Improvement Project ARDEN HILLS CITY COUNCIL —NOVEMBER 12, 2019 4 Councilmember Holmes stated residents have expressed concern to her with the timing of this project and when the final work would be completed. She reported the residents should have been told the work would not begin until September instead of May. Interim Public Works Director/City Engineer Blomstrom explained the project had gone far past the completion date. He reported the change in staffing resulted in a lack of coordination regarding delays and liquidated damages. He stated staff would be diligent about completion dates going forward. MOTION: Councilmember Holmes moved and Councilmember McClung seconded a motion to approve Payment No. 10 to Northwest Asphalt, Inc. for the 2018 Street and Utility Improvement Proiect. The motion carried (4-0). 8. PUBLIC HEARINGS A. Namaste India Liquor License City Administrator Perrault stated it came to the City's attention that Namaste India recently began operating in the Nutmeg Brewing location. City staff reached out to the business owner and he confirmed the restaurant is now operating under the business name Namaste India. Based on the fact that this restaurant is operating under a new business name, Namaste India, a public hearing and formal Council approval of a wine and beer license is required. All necessary paperwork has been submitted, a satisfactory background check and inspection have been performed by the Ramsey County Sheriff's Office, as well as an inspection by the Fire Marshall. Mayor Grant opened the public hearing at 7:23 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 7:24 p.m. B. Planning Case 19-002 — Easement Vacation — Northridge Apartments Addition — Summit Development Community Development Manager/City Planner Mrosla stated the applicant has requested a Vacation of Easement in order to consolidate existing lots located at 1718, 1720, 1722 Parkshore Drive and 4177 Old Highway 10 into one lot for a multi -family senior living complex, as approved in Planning Case 19-002. A request for a Vacation of Easement requires a public hearing before the City Council. Community Development Manager/City Planner Mrosla explained the Applicant is requesting vacate all existing drainage, right of way and utility easements as created and dedicated in North Ridge Apartments Addition, according to the recorded plat thereof, Ramsey County, Minnesota, lying over, under, and across Lots 1, 2, 3, and 4, Block 1, and the Park. The City previously approved the Final Plat and Planned Unit Development for North Ridge Apartments in 1989. The project consisted of four (4) stand-alone apartment buildings, located on four (4) individual lots. Due to financial constraints, the developer was unable to move forward with the project and the PUD expired in January 1992. However, the lot subdivision and easements remained in effect. ARDEN HILLS CITY COUNCIL —NOVEMBER 12, 2019 5 The Interim Public Works Director/City Engineer has reviewed and approved the proposed easement vacations. Councilmember Scott asked if staff received any comments or questions from the public. Community Development Manager/City Planner Mrosla reported he did not receive any comments or questions from the public. Mayor Grant opened the public hearing at 7:26 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 7:27 p.m. 9. NEW BUSINESS A. Approval of Namaste India Liquor License City Administrator Perrault stated the City Council held a public hearing earlier this evening regarding the proposed wine and beer license for Namaste India, formerly known as Nutmeg Brewing (Bidhipur Brewing Company). It was noted staff is in receipt of all necessary paperwork which includes a new City liquor application and the State's wine and beer license application form. All necessary background checks and inspections by the Ramsey County Sheriff's Office and Fire Marshall have been conducted satisfactorily. City Administrator Perrault reported if approved by the City Council, staff will submit the approved application and certificate to the State for finalization. Please note this license will be valid through December 31, 2019 (Namaste India will need to renew its license for 2020 like all other liquor license holders). It is also important to note that liquor licenses held by bowling alleys, hotels, and restaurants do not affect the number of allowable licenses as all of the City's licenses are held by a restaurant or bowling alley with the exception of Cub Foods, so the City is within the number of allowable licenses. MOTION: Councilmember McClung moved and Councilmember Holmes seconded a motion to Approve a Wine and Liquor License for Namaste India, formerly known as Nutmeg Brewing (Bidhipur Brewing Company) located at 3673 Lexington Avenue, Suite L. The motion carried (4-0). B. Resolution 2019-039 — Planning Case 19-002 — Approving Vacation of Easements — Northridge Apartments Addition — Summit Development Community Development Manager/City Planner Mrosla stated the applicant has requested a Vacation of Easement in order to consolidate existing lots located at 1718, 1720, 1722 Parkshore Drive and 4177 Old Highway 10 into one lot for a multi -family senior living complex, as approved in Planning Case 19-002. The Applicant is requesting vacate all existing drainage, right of way and utility easements as created and dedicated in North Ridge Apartments Addition, according to the recorded plat thereof, Ramsey County, Minnesota, lying over, under, and across Lots 1, 2, 3, and 4, Block 1, and the Park. The City previously approved the Final Plat and Planned Unit Development for North Ridge Apartments in 1989. The project consisted of four (4) ARDEN HILLS CITY COUNCIL —NOVEMBER 12, 2019 6 stand-alone apartment buildings, located on four (4) individual lots. Due to financial constraints, the developer was unable to move forward with the project and the PUD expired in January 1992. However, the lot subdivision and easements remained in effect. The Interim Public Works Director/City Engineer has reviewed and approved the proposed easement vacations. Staff recommended approval of the vacation of the easements with conditions. MOTION: Councilmember McClung moved and Councilmember Holmes seconded a motion to Adopt Resolution 2019-039 Approving a Vacation of Easements at 1718, 1720, 1722 Parkshore Drive and 4177 Old Highway 10, subiect to four (4) conditions. The motion carried (4-0). C. Republic Recycling Contract Extension to May 3, 2021 Community Development Manager/City Planner Mrosla stated the existing recycling contract with Republic Services is set to expire on May 4, 2020, unless an extension is granted by the City Council. Staff is proposing a one (1) year extension of the current contract with Republic Services in order to evaluate recycling related needs of the community. Staff intends to discuss 2021 recycling contract RFP with City Council at a future workshop in early 2020. If an extension is approved it provides staff an opportunity to reevaluate the city's recycling needs and provide a full recommend. Councilmember Holmes asked if the current contract with Republic Services has any impact on the cleanup day. Community Development Manager/City Planner Mrosla reported Republic Services does not have any impact on this event. Councilmember Holmes requested staff speak with the City of Brooklyn Center to learn more about their clean up day that occurs every other year. Mayor Grant stated it was his understanding the City of Blaine allows residents to have six large items per year picked up curbside. MOTION: Councilmember McClung moved and Councilmember Holmes seconded a motion to approve the Addendum to the Recyclin2 Services Contract with Republic Services in order to extend the current contract from May 4, 2020 to May 3, 2021. The motion carried (4-0). 10. UNFINISHED BUSINESS None. 11. COUNCIL COMMENTS Councilmember Scott stated on Thursday, November 21St the Ramsey County League of Local Government would be holding their annual meeting. He reported the program would begin at 6:00 p.m. and the cost was $40 per person. ARDEN HILLS CITY COUNCIL —NOVEMBER 12, 2019 7 Councilmember McClung thanked the Public Works crews for keeping the City's streets in excellent condition during the winter months and stated he appreciated all of the work they do all year. Councilmember Holmes explained she watched the last Planning Commission meeting and noted concerns were raised regarding the heavy levels of traffic around the Mounds View High School during drop off and pickup times. She requested this matter be discussed by the Council at a future worksession meeting. She recommended safety measures be implemented prior to next summer. Mayor Grant reported he was working to put together a special meeting with the school district for Wednesday, November 20th Councilmember Holmes commented on the items the Council would be addressing at the Monday, November 181h worksession meeting. Mayor Grant stated staff would be sending the snow plowing guidelines to the City Council for review prior to the winter snow plowing season. City Administrator Perrault spoke to the Council regarding the recent election. He explained the vacant County Commission seat would be filled by Nicole Frethem. He reported the Mounds View School District referendum passed. Councilmember Holmes commented there were concerns with signage and the location of Precinct 2. She stated she was uncertain if North Heights Church was the right location for this Precinct. Mayor Grant reported elections and polling locations would be discussed at the Monday, November 181h worksession meeting. ADJOURN MOTION: Councilmember Holmes moved and Councilmember McClung seconded a motion to adiourn. The motion carried unanimously (4-0). Mayor Grant adjourned the Regular City Council Meeting at 7:49 p.m. Dave Perrault David Grant City Administrator Mayor -fl I��EN_ HILLS MEMORANDUM DATE: November 25, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst SUBJECT: Budgeted Amount: Actual Amount: N/A N/A Council Should Consider A. Approve Claims and Payroll or B. Reject Claims and Payroll CONSENT ITEM - 6A Funding Source: N/A Background Payroll is processed biweekly and accounts payable is processed weekly. Budget Impact NA Attachments 2019 Payroll #23...................................................................... $77,631.93 Total Payroll $77,631.93 Paid Claims ---11/09/2019 through 11/22/2019 (Check Nos. 48886-48937 and ACH Checks) .................................... $ 650,783.11 Total Accounts Payable $650,783.11 Total Claims $728,415.04 CITY OF ARDEN HILLS PAYROLL # 23 CHECKS DATED: 11/15/19 Biweekly: 10/26/19 - 11/08/19 EMPLOYEE DEDUCTIONS AMT. CITY BENEFIT 1 FSA Health Care Reimb. 5,756.39 FSA Dependent Care Reimb. EFT TOTAL FLEXIBLE SPENDING 1 2,791.11 UNUM EFT A Oasdi 4,034.53 4,034.53 EFT A Medicare 943.55 943.55 EFT TAL TAXES 1 13.525.581 4.978.08 Health Premium 1,512.66 0.00 Dental Premium 168.81 0.00 FSA Health Care Reimb. 0.00 FSA Dependent Care Reimb. 208.33 TOTAL FLEXIBLE SPENDING 1 1,889.801 0.00 HSA Health Saving 368.33 0.00 Health Care Savings Plan -Retirement 0.00 Health Care Savings Plan -2% 350.68 Health Care Savings Plan -4% 361.63 TOTAL HEALTH SAVINGS 1 1,080.641 0.00 PERA 3,927.75 4,532.02 ICMA 2,378.09 378.42 Central Pension Fund -Union 583.68 MN State Retirement System 504.56 TOTAL RETIREMENT 7,394,08F 4,910.44 IUOE 49 Dues(Union) 140.00 LTD/STD Insurance 0.00 PERA Life Insurance 32.00 Life/Addl/Dep Life 76.55 0.00 Life/Addl 25.20 UNUM 19.51 AFLAC 53.18 TOTAL VOLUNTARY 1 346.441 0.00 Total Employee Deductions 24,236.54 Net Payroll 0.00 Direct Deposit 43,336.67 Gross Payroll Tie -Out 67,743.41 Plus City Paid Benefit 9,888.52 TOTAL PAYROLL COST 77,631.93 FICA TIE -OUT Gross Payroll 67,743.41 Less Total FSA 1,889.80 Less Total HAS 1,080.64 Less Voluntary Ins 78.38 Plus ICMA Employer 378.42 Net P/R Subject to FICA 65,073.01 FICA Oasdi @6.20% 4,034.53 FICA Medicare @ 1.45% 943.55 ment Method VP Check" VP Check" VP Check* A/P Check* EFT EFT EFT EFT EFT A/P Check* EFT A/P Check" A/P Check" A/P Check" A/P Check" A/P Check' EFT EFT Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax Deposit Service. Transfers are typically made up to two days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. Accounts Payable Checks by Date - Detail by Check Date User: pang.silseth Printed: 11/21/2019 10:27 AM r` EN HiiLLs Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference ACH 0192 Grainger, Inc 11/15/2019 9346131262 Fall Limiter 98.01 9346131262 Fall Limiter 98.01 Total for this ACH Check for Vendor 0192: 196.02 ACH 0210 Kath Fuel Oil Service 11/15/2019 668993 Engine Oil 96.00 Total for this ACH Check for Vendor 0210: 96.00 ACH 0230 MTI Distributing Co. Inc. 11/15/2019 1239347-00 Supplies 26.32 Total for this ACH Check for Vendor 0230: 26.32 ACH 0243 Metropolitan Council -Waste Water 11/15/2019 0001102474 December Wastewater 63,477.00 Total for this ACH Check for Vendor 0243: 63,477.00 ACH 0292 Oxygen Service Company, Inc. 11/15/2019 03449738 October Rental 24.80 Total for this ACH Check for Vendor 0292: 24.80 ACH 0319 City of Roseville 11/15/2019 0227141 November IT Support 4,598.00 0227182 November Phone 407.00 Total for this ACH Check for Vendor 0319: 5,005.00 ACH 0320 Health Partners Inc. 11/15/2019 93592714 December Insurance 956.12 Total for this ACH Check for Vendor 0320: 956.12 ACH 0382 ICMA Retirement Trust - 106944 11/15/2019 PR 23 PR Batch 00200.11.2019 ICMA Employee Perce PR Batch 00200.11.2019 ICM 327.96 PR 23 PR Batch 00200.11.2019 ICMA Employer Perce PR Batch 00200.11.2019 ICM 378.42 Total for this ACH Check for Vendor 0382: 706.38 ACH 0387 ICMA Retirement Trust- #302482 11/15/2019 PR 23 PR Batch 00200.11.2019 ICMA Employee Perce PR Batch 00200.11.2019 ICM 196.59 PR 23 PR Batch 00200.11.2019 ICMA Employee Dedu PR Batch 00200.11.2019 ICM 1,853.54 Total for this ACH Check for Vendor 0387: 2,050.13 ACH 0469 Pember Companies, Inc. 11/15/2019 11266 Colleen Ave Storm Drain Improvement P2 -6,160.20 11266 Colleen Ave Storm Drain Improvement P2 123,203.80 AP Checks by Date - Detail by Check Date (11/21/2019 10:27 AM) Page 1 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 51913 October Prosecution Total for this ACH Check for Vendor 0469: 117,043.60 ACH 0550 American Engineering Testing, Inc 11/15/2019 Total for this ACH Check for Vendor 7501: 4,144.32 909124 Colleen Ave Drainage Med Compass 2,256.75 36634 Total for this ACH Check for Vendor 0550: 2,256.75 ACH 3096 Auto Plus 11/15/2019 Total for this ACH Check for Vendor 7508: 595.00 39140192 supplies Beisswenger's How -To Store 7.44 239093 Total for this ACH Check for Vendor 3096: 7.44 ACH 5596 Jamar Company 11/15/2019 13.99 550951 Gloves Supplies 177.60 27.17 244054 Total for this ACH Check for Vendor 5596: 177.60 ACH 7025 On Site Companies -OSSTC Inc. 11/15/2019 80.30 0000836752 Credit Paint Supplies -73.00 61.47 0000841108 Restrooms Supplies 320.00 Total for this ACH Check for Vendor 7025: 247.00 ACH 7501 Kelly & Lemmons, P.A. 11/15/2019 51913 October Prosecution 4,144.32 Total for this ACH Check for Vendor 7501: 4,144.32 ACH 7508 Med Compass 11/15/2019 36634 Hearing Test/OSHA Training 595.00 Total for this ACH Check for Vendor 7508: 595.00 48886 0131 Beisswenger's How -To Store 11/15/2019 239093 Supplies 31.32 241598 Supplies 13.99 244043 Supplies 27.17 244054 Supplies 80.31 244054 Supplies 80.30 244220 Paint Supplies 61.47 244413 Supplies 45.07 Total for Check Number 48886: 339.63 48887 10347 Bituminous Roadways, Inc. 11/15/2019 Hardcourt.pmt2 Hardcourt Project Pmt 2 -6,556.85 Hardcourt.pmt2 Hardcourt Project Pmt 2 131,137.00 Total for Check Number 48887: 124,580.15 48888 0651 CDW Government, Inc. 11/15/2019 VNT8978 Maintenance Kit 201.58 Total for Check Number 48888: 201.58 48889 10244 Comcast Business Inc. 11/15/2019 90891371 November Service 486.97 Total for Check Number 48889: 486.97 48890 0849 Fra -dor Black Dirt & Recycle 11/15/2019 1910146 Black Dirt Purchase 10/24 102.00 AP Checks by Date - Detail by Check Date (11/21/2019 10:27 AM) Page 2 Check No Vendor No Vendor Name Check Date Check Amount October Fleet Support Invoice No Description Reference October Dispatch 3,552.56 EMCOM-008089 October CAD 728.15 SHRFL-001828 October Sheriff Total for Check Number 48890: 102.00 48891 10218 HR Green Inc. 11/15/2019 48900 0282 Republic Services Inc. #899 130653 Utility Monitoring through 10/25 0899-003451302 131.25 130653 Utility Monitoring through 10/25 131.25 8,242.96 48901 6225 Sand Creek EAP LLC Total for Check Number 48891: 262.50 48892 0390 INT'L Union Operating Engineers -Union D 11/15/2019 112019 November Dues 280.00 Total for Check Number 48892: 280.00 48893 5443 Metro Products, Inc. 11/15/2019 147416 Supplies 379.32 Total for Check Number 48893: 379.32 48894 10271 MN PEIP 11/15/2019 894471 December Insurance 8,509.60 Total for Check Number 48894: 8,509.60 48895 10279 Neofunds Inc. 11/15/2019 6418.102019 Postage 10/24 1,000.00 Total for Check Number 48895: 1,000.00 48896 10351 Northern Technologies, LLC 11/15/2019 33220 2020 PMP 14,250.00 Total for Check Number 48896: 14,250.00 48897 10216 Northwest Asphalt, Inc 11/15/2019 R -010111-000P10 2018 PMP -Payment 10 -4,279.51 R -010111-000P10 2018 PMP -Payment 10 861.00 R -010111-000P10 2018 PMP -Payment 10 84,729.05 Total for Check Number 48897: 81,310.54 48898 1208 Premium Waters, Inc 11/15/2019 610207-10-19 October Water 86.07 613317-10-19 October Water 140.42 Total for Check Number 48898: 226.49 48899 0811 Ramsey County 11/15/2019 EMCOM-008036 October Fleet Support 24.96 EMCOM-008072 October Dispatch 3,552.56 EMCOM-008089 October CAD 728.15 SHRFL-001828 October Sheriff 103,437.74 Total for Check Number 48899: 107,743.41 48900 0282 Republic Services Inc. #899 11/15/2019 0899-003451302 October Recycling 8,242.96 Total for Check Number 48900: 8,242.96 48901 6225 Sand Creek EAP LLC 11/15/2019 SDC734-IN October Organizational Development 1,244.80 AP Checks by Date - Detail by Check Date (11/21/2019 10:27 AM) Page 3 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for Check Number 48901: 1,244.80 48902 10352 Setter & Associates LLC 11/15/2019 010151 Professional Services 2,700.00 Total for Check Number 48902: 2,700.00 48903 6555 TKDA Inc. 11/15/2019 002019004489 Highway 10 Watennain-October 427.82 Total for Check Number 48903: 427.82 48904 0925 T -Mobile 11/15/2019 841463567.1019 October Service 28.70 Total for Check Number 48904: 28.70 48905 9755 Verizon Connect 11/15/2019 OSV000001937493 October Service 303.20 Total for Check Number 48905: 303.20 Total for 11/15/2019: 549,629.15 ACH 0750 Verizon Wireless 11/22/2019 9841912704 Service 11/11-12/10 1,251.06 Total for this ACH Check for Vendor 0750: 1,251.06 ACH 0761 Electric Pump, Inc 11/22/2019 0066841 -IN Lock Sleeves 557.83 Total for this ACH Check for Vendor 0761: 557.83 ACH 1252 Campbell Knutson - Attorneys at Law 11/22/2019 3231G-1019 October Legal Services 62.00 3231G-1019 October Legal Services -PC 18-014 228.40 3231G-1019 October Legal Services 46.50 3231G-1019 October Legal Services 124.00 3231G-1019 October Legal Services 3,779.20 3231G-1019 October Legal Services 46.50 3231G-1019 October Legal Services 3,487.50 Total for this ACH Check for Vendor 1252: 7,774.10 ACH 1408 Supply Solutions LLC 11/22/2019 25341 CH Supplies 190.86 Total for this ACH Check for Vendor 1408: 190.86 ACH 2490 Core & Main, LP 11/22/2019 L391863 Cummings Park 4,331.95 L391890 Arden Oaks 4,115.95 Total for this ACH Check for Vendor 2490: 8,447.90 ACH 4889 Community Footworks 11/22/2019 11202019 Nov 6 Foot Clinic 280.00 AP Checks by Date - Detail by Check Date (11/21/2019 10:27 AM) Page 4 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for this ACH Check for Vendor 4889: 280.00 ACH 5587 CES Imaging Inc. 11/22/2019 INV 107892 November Rental 60.00 Total for this ACH Check for Vendor 5587: 60.00 ACH 7064 Rotary Club of Arden Hills/Shoreview 11/22/2019 1868 Q4 Dues 221.00 Total for this ACH Check for Vendor 7064: 221.00 ACH 8032 Pace Analytical Field Svc Inc. 11/22/2019 1219-2572 Drinking Water- October 776.75 Total for this ACH Check for Vendor 8032: 776.75 ACH A1HY A-1 Hydraulic Sales & Service 11/22/2019 0120774-IN Supplies 188.06 Total for this ACH Check for Vendor A 1 HY: 188.06 ACH canon Canon Financial Services Inc. 11/22/2019 20735352 Copier 1,378.86 20735352 Copier 243.33 Total for this ACH Check for Vendor canon: 1,622.19 ACH JOHC Johnson Controls Inc. 11/22/2019 1-90643717621 Furnance 430.00 Total for this ACH Check for Vendor JOHC: 430.00 48906 UB*00373 James Abbott 11/22/2019 Refund Check 001704-000,1309 Cannon Avem 10.56 Total for Check Number 48906: 10.56 48907 4050 Advanced Engineering and Enivornmental I 11/22/2019 65745 Water System Model 8/3-11/1 9,042.10 Total for Check Number 48907: 9,042.10 48908 ADVS Advantage Signs & Graphics, Inc 11/22/2019 00040576 Wall Decal 305.00 Total for Check Number 48908: 305.00 48909 ALPHA Alpha Video & Audio Inc. 11/22/2019 INV102386 CTV Equipment 2,710.00 Total for Check Number 48909: 2,710.00 48910 UB*00371 Richard Andrews 11/22/2019 Refund Check 001772-000,1961 Edgewater Av 14.41 Total for Check Number 48910: 14.41 48911 2125 Max Arvidson 11/22/2019 11202019 Mileage Reimbursement 90.48 AP Checks by Date - Detail by Check Date (11/21/2019 10:27 AM) Page 5 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for Check Number 48911: 90.48 48912 0131 Beisswenger's How-To Store 11/22/2019 246733 Supplies 88.96 Total for Check Number 48912: 88.96 48913 UB*00369 Johanna Brandt 11/22/2019 Refund Check 001778-000,1858 Beckman Avei 121.48 Total for Check Number 48913: 121.48 48914 UB*00372 Kent Buell 11/22/2019 Refund Check 010039-000, 1418 Indian Oaks T 30.34 Total for Check Number 48914: 30.34 48915 UB*00363 Brian Burgeson 11/22/2019 Refund Check 001286-000,3759 New Brighton 136.94 Total for Check Number 48915: 136.94 48916 1033 Comcast 11/22/2019 44271-1219 Service 11/21-12/20 6.30 Total for Check Number 48916: 6.30 48917 10353 Department of Corrections 11/22/2019 575987 Rain Garden-Valentine Park 750.00 575987 Buckthorn 712.50 Total for Check Number 48917: 1,462.50 48918 0841 Ehlers & Associates, Inc. 11/22/2019 82039 TIF# 6 6,250.00 82040 TIF# 5 8,750.00 Total for Check Number 48918: 15,000.00 48919 UB*00376 Timothy & Lauren Engel 11/22/2019 Refund Check 004581-000,1360 Arden View E 76.26 Total for Check Number 48919: 76.26 48920 UB*00375 John Ferguson 11/22/2019 Refund Check 001162-000, 4082 Valentine Cres 15.92 Total for Check Number 48920: 15.92 48921 6200 Flaherty's Arden Bowl 11/22/2019 11182019 Family Fun Bowl 11/9 64.00 Total for Check Number 48921: 64.00 48922 1193 Further Inc. 11/22/2019 1423851 November Participant Fee 55.65 Total for Check Number 48922: 55.65 48923 UB*00367 Gordon & Jacqueline Knott 11/22/2019 Refund Check 011679-000, 1960 Edgewater Av 41.21 AP Checks by Date - Detail by Check Date (11/21/2019 10:27 AM) Page 6 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for Check Number 48923: 41.21 48924 MONTD David Montgomery 11/22/2019 11072019 Expense Reimbursement 15.16 Total for Check Number 48924: 15.16 48925 0266 MRPA 11/22/2019 11182019 MASS Membership 10/1/19-9/30/20 25.00 Total for Check Number 48925: 25.00 48926 UB*00370 Richard Mundl 11/22/2019 Refund Check 009590-000, 1667 Brueberry Lar 103.97 Total for Check Number 48926: 103.97 48927 0600 NCPERS Group Life Ins 11/22/2019 315800122019 December Insurance 64.00 Total for Check Number 48927: 64.00 48928 UB*00368 Jan Nelson 11/22/2019 Refund Check 000167-000,1391 Floral Drive V 13.14 Total for Check Number 48928: 13.14 48929 2785 Ramsey County Environmental Health 11/22/2019 2019 ScoreGrant 2019 Score Grant Refund 4,495.00 Total for Check Number 48929: 4,495.00 48930 AR-Regel Regency Homes, Inc. 11/22/2019 GE 2017-00348 Escrow Refund GE 2017-00348; 3517 Siems Co 2,007.50 Total for Check Number 48930: 2,007.50 48931 6748 Reliance Standard 11/22/2019 GL154938.1219 December Insurance 1.459.88 Total for Check Number 48931: 1,459.88 48932 UB*00374 Jeff Sammon 11/22/2019 Refund Check 008187-000,1749 Chatham Avet 52.07 Total for Check Number 48932: 52.07 48933 0751 Short Elliott Hendrickson, Inc. 11/22/2019 376197 Interim PW Dir - October 2,184.00 376197 Interim PW Dir - October 2,184.00 376197 Interim PW Dir - October 1,092.00 376197 Interim PW Dir - October 1,310.40 376197 Interim PW Dir - October 327.60 376197 Interim PW Dir - October 2,184.00 376197 Interim PW Dir - October 546.00 376197 Interim PW Dir - October 546.00 376197 Interim PW Dir - October 546.00 376199 Old Snelling & CR E 27,828.34 Total for Check Number 48933: 38,748.34 48934 10354 St. Paul Pioneer Press 11/22/2019 AP Checks by Date - Detail by Check Date (11/21/2019 10:27 AM) Page 7 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 1019572589 PC 19-010 30.53 1019572589 PC 19-014 31.82 1019572589 Ordinance 49.88 Total for Check Number 48934: 112.23 48935 0327 Staples Business Advantage 11/22/2019 3429771312 Supplies 89.42 3429771312 Supplies 58.19 Total for Check Number 48935: 147.61 48936 0674 Titan Machinery Inc. 11/22/2019 1061293 CL Asphalt Roller 1,286.67 Total for Check Number 48936: 1,286.67 48937 3099 Tri-State Bobcat, Inc. -Little Canada 11/22/2019 V89128 Bobcat Toolcat 1,551.53 Total for Check Number 48937: 1,551.53 Total for 11/22/2019: 101,153.96 Report Total (80 checks): 650,783.11 AP Checks by Date - Detail by Check Date (11/21/2019 10:27 AM) Page 8 CONSENT ITEM — 6B 'It EN HILLS MEMORANDUM DATE: November 25, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director SUBJECT: Resolution 2019-040 Accepting the Liability Coverage Limits from the League of Minnesota Cities Insurance Trust (LMCIT) for 2020 Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider The City Council should consider approving Resolution 2019-040 accepting the liability coverage limits from the League of Minnesota Cities Insurance Trust (LMCIT) for 2020. Background Each year the City Council is required to decide whether or not to waive the statutory tort liability limits to the extent of the coverage purchased. In past history, the City has not waived the monetary limits on municipal tort liability established by Minnesota Statutes 466.04 (this would mean that the City accepts liability coverage limits of $1,500,000). Attachments Attachment A: Resolution 2019-040 Attachment B: Waiver Form Attachment A ,-AI�EN,HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2049-040 Accepting the Liability Coverage Limits from the League of Minnesota Cities Insurance Trust (LMCIT) WHEREAS, the City of Arden Hills DOES NOT WAIVE the monetary limits on municipal tort liability established by Minnesota Statutes 466.04. THEREFORE, BE IT RESOLVED: The City of Arden Hills accepts liability coverage limits of one million, five hundred thousand dollars and zero cents ($1,500,000.00) from the League of Minnesota Cities Insurance Trust (LMCIT) for calendar year 2020. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 25th DAY OF NOVEMBER 2019. David Grant, Mayor ATTEST: Julie Hanson, City Clerk Attachment B O� LEAGUE of CONNECTING & INNOVATING MINNESOTA SINCE 1913 CITIES LIABILITY COVERAGE — WAIVER FORM Members who obtain liability coverage through the League of Minnesota Cities Insurance Trust (LMCIT) must complete and return this form to LMCIT before the member's effective date of coverage. Return completed form to your underwriter or email to pstech(a lmc.2Eg. The decision to waive or not waive the statutory tort limits must be made annually by the member's governing body, in consultation with its attorney if necessary. Members who obtain liability coverage from LMCIT must decide whether to waive the statutory tort liability limits to the extent of the coverage purchased. The decision has the following effects: • If the member does not waive the statutory tort limits, an individual claimant could recover no more than $500,000 on any claim to which the statutory tort limits apply. The total all claimants could recover for a single occurrence to which the statutory tort limits apply would be limited to $1,500,000. These statutory tort limits would apply regardless of whether the member purchases the optional LMCIT excess liability coverage. • If the member waives the statutory tort limits and does not purchase excess liability coverage, a single claimant could recover up to $2,000,000 for a single occurrence (under the waive option, the tort cap liability limits are only waived to the extent of the member's liability coverage limits, and the LMCIT per occurrence limit is $2,000,000). The total all claimants could recover for a single occurrence to which the statutory tort limits apply would also be limited to $2,000,000, regardless of the number of claimants. • If the member waives the statutory tort limits and purchases excess liability coverage, a single claimant could potentially recover an amount up to the limit of the coverage purchased. The total all claimants could recover for a single occurrence to which the statutory tort limits apply would also be limited to the amount of coverage purchased, regardless of the number of claimants. Claims to which the statutory municipal tort limits do not apply are not affected by this decision. LMCIT Member Name: Check one: ❑ The member DOES NOT WAIVE the monetary limits on municipal tort liability established by Minn. Stat. 466.04. ❑ The member WAIVES the monetary limits on municipal tort liability established by Minn. Stat. § 466.04, to the extent of the limits of the liability coverage obtained from LMCIT. Date of member's governing body meeting: Signature: 145 UNIVERSITY AVE. WEST ST. PAUL, MN 55103-2044 sition: PHONE: (651) 281-1200 FAx: (651) 281-1299 TOLL FREE: (800) 925-1122 wEB: www.LMc.ORG CONSENT ITEM — 6C lt iIZEN�HILLS MEMORANDUM DATE: November 25, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Mike Mrosla, Community Development Manager/City Planner SUBJECT: Approval of the 2040 Comprehensive Plan Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider the Following Motion to approve Resolution 2019-041 Approving the 2040 Comprehensive Plan update. Background Comprehensive plans are the primary planning document of a city. They identify future land use, infrastructure, parks, housing and economic development strategies and tactics, and looks forward for a twenty-year horizon. Cities in the seven -county area are required to update their comprehensive plans every ten years following the publication of System Statements by the Metropolitan Council. Arden Hills received its System Statement on September 17, 2015 and following the community planning process conducted in the years 2016 through 2018 involving elected officials, appointed officials, city staff, the public at large, and other stakeholders, the City submitted its 2040 Comprehensive Plan to the Metropolitan Council on January 14, 2019. From January to September, the Metropolitan Council reviewed the Plan and requested changes to bring it into complete conformance with the system statement and regional policy plans. The requested changes were technical in nature, and none of the changes impacted the goals or policies approved by the City Council. Once the open questions were resolved, the Metropolitan Council declared the Plan complete on September 13, 2019. The Comprehensive Plan was then reviewed by the Metropolitan Council's Community Development Committee on October 21, 2019, and their Environment Committee on October 22, 2019. Finally, on November 13, 2019, the Metropolitan Council completed its formal review of the 2040 Comprehensive Plan. The Council found that the City's 2040 Comprehensive Plan meets City of Arden Hills City Council Meeting for November 25, 2019 Page 1 of 2 all Metropolitan Land Planning Act requirements; conforms to regional system plans; is consistent with Thrive MSP 2040; and is compatible with the plans of adjacent jurisdictions. The Metropolitan Council authorized the City to put its 2040 Comprehensive Plan into effect as submitted. The Metropolitan Council also approved the City's Comprehensive Sewer Policy Plan. Minnesota Statutes require that local governments adopt their comprehensive plans with any required modifications within nine months of the final decision by the Metropolitan Council. As noted above, the Metropolitan Council did have a few technical changes and corrections. None of the changes impacted the policies discussed by the City Council. The amended chapters and the full 2040 Comprehensive Plan are available online at https://www.cityofardenhills.org/421/Draft- 2040-Comprehensive-Plan. Implementation Upon official adoption, a city is generally required to amend the official controls (i.e. zoning, subdivision, and other ordinances) within nine months to bring the City ordinances into conformance with the Comprehensive Plan. While a few tweaks may be needed, significant changes to the zoning and subdivision ordinances are not anticipated to be needed because there are no significant land use changes. Budget Impact: NA Attachments A. Resolution 2019-041 - Approval of the 2040 Comprehensive Plan The full 2040 Comprehensive Plan is available on the City's website at https://www.cityofardenhills.org/421 /Draft -2040 -Comprehensive -Plan City of Arden Hills City Council Meeting for November 25, 2019 Page 2 of 2 Attachment A ,-ARZEN HILLS CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA RESOLUTION NO. 2019-041 A RESOLUTION OF THE CITY OF ARDEN HILLS, RAMSEY COUNTY, MINNESOTA, ADOPTING THE ARDEN HILLS 2040 COMPREHENSIVE PLAN UPDATE, A COMPILATION OF POLICY STATEMENTS, GOALS, STANDARDS, AND MAPS FOR GUIDING THE OVERALL DEVELOPMENT AND REDEVELOPMENT OF ARDEN HILLS WHEREAS, Minnesota Statutes section 473.864 requires each local governmental unit to review and, if necessary, amend its entire comprehensive plan and its fiscal devices and official controls at least once every ten years to ensure its comprehensive plan conforms to metropolitan system plans and ensure its fiscal devices and official controls do not conflict with the comprehensive plan or permit activities that conflict with metropolitan system plans; and WHEREAS, Minnesota Statutes sections 473.858 and 473.864 require local governmental units to complete their "decennial" reviews by December 31, 2018; and WHEREAS, the City Council of the City of Arden Hills authorized the review and update of its Comprehensive Plan; and WHEREAS, the proposed Arden Hills 2040 Comprehensive Plan is a planning tool intended to guide the future growth and development of the City in a manner that conforms with metropolitan system plans and complies with the Metropolitan Land Planning Act and other applicable planning statutes; and WHEREAS, the proposed Arden Hills 2040 Comprehensive Plan reflects a community planning process conducted in the years 2016 through 2018 involving elected officials, appointed officials, city staff, the public at large, and other stakeholders; and WHEREAS, pursuant to Minnesota Statutes section 473.858, the proposed 2040 Comprehensive Plan was submitted to adjacent governmental units and affected special districts and school districts for review and comment on May 31, 2018, and the statutory six-month review and comment period has elapsed; and WHEREAS, on April 4, 2018, the City conducted a public hearing on the proposed 2040 Comprehensive Plan; and WHEREAS, the Planning Commission has considered the proposed 2040 Comprehensive Plan and all public comments, and thereafter submitted its recommendations to the City Council; and WHEREAS, the City Council approved Resolution January 14, 2019 authorizing the proposed 2040 Comprehensive Plan to be submitted to the Metropolitan Council for review; and WHEREAS, at its regular meeting on November 13, 2019, the Metropolitan Council completed its review of the proposed 2040 Comprehensive Plan and found that the Plan meets the requirements of the Metropolitan Land Planning Act; conforms to the metropolitan system plans for transportation (including aviation), water resources, and parks; is consistent with Thrive MSP 2040; and is compatible with the plans of adjacent jurisdictions and affected special districts and school districts; and WHEREAS, the 2040 proposed Comprehensive Plan includes all revisions made during the review process, and WHEREAS, the City of Arden Hills acknowledges additional advisory comments that are part of the Metropolitan Council's actions authorizing the City to place its proposed 2040 Comprehensive Plan into effect. NOW THERE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, that the Arden Hills 2040 Comprehensive Plan is adopted and is effective as of the date of this resolution. BE IT FURTHER RESOLVED that, pursuant to sections 473.864 and 473.865 of the Metropolitan Land Planning Act, the City will: (1) review its fiscal devices and official controls; (2) if necessary, amend its fiscal devices and official controls to ensure they do not conflict with the 2040 Comprehensive Plan or permit activity in conflict with metropolitan system plans; and (3) submit amendments to fiscal devices or official controls to the Metropolitan Council for "information purposes." ADOPTED this 25th day of November 2019, by the City Council of the City of Arden Hills. CITY OF ARDEN HILLS David Grant, Mayor ATTEST: Julie Hanson, City Clerk CONSENT ITEM - 6D ,-i DEN HILLS MEMORANDUM DATE: November 25, 2019 TO: Honorable Mayor and City Councilmembers David Perrault, City Administrator FROM: David Swearingen, Senior Engineering Technician Todd Blomstrom, Interim Public Works Director/City Engineer SUBJECT: Old Snelling Bridge Replacement Project — Payment No. 4, Final Budgeted Amount: Actual Amount: Funding Sources: $1,750,000.00 $616,352.43 PIR, MnDOT Bridge Bond Council Should Consider The City Council is requested to approve Payment No. 4, the final payment, for the Old Snelling Bridge Replacement Project to Veit & Company, in the amount of $21,616.51. Discussion On September 10, 2018, the City Council adopted Resolution 2018-058 Awarding the Old Snelling Avenue Bridge Replacement Project to VEIT & Company, Inc. in the amount of $392,514.00. The contractor has completed the contract work and provided close-out documents, including an IC -134 affidavit, lien wavers from subcontractors, and consent of surety for final payment. Kimley Horn has provided a recommendation for final payment. The final voucher is provided as Attachment A. Staff recommends that Council approve the final payment. Budget Impact The original contract award amount for the project was $392,514.00. Two change orders were approved in the amount of $40,910.05 to address contaminated soils and additional paving on the project. The total contract amount at final payment is $433,424.05, with $432,330.27 paid to the contractor for work completed. The total cost of the project is currently estimated at $616,352.43, which includes engineering and other miscellaneous items. Attachments Attachment A: Payment Voucher No. 4 - Final Page 1 of 1 Attachment A APPLICATION FOR PAYMENT PAYMENT NO. # 4 - FINAL PAYMENT City Contract: PW 2018-0102 State Project No: 187-111-001 Owner: City of Arden Hills Contractor: VEIT & Company, Inc Project: Old Snelling Avenue Bridge Replacement Application Date: November 19, 2019 For Period Ending: 11/19/2019 Original Contract Amount: $ 392,514.00 Contract Amendments: $ 40,910.05 Contract Amount to Date: $ 433,424.05 Total Amount of Work Completed to Date: $ 432,330.27 Material Stored On -Site but not in Work: Gross Amount Due to Date: $ 432,330.27 Less 0.00% Retainage: $ - Amount Due to Date: $ 432,330.27 Less Previous Payments: $ 410,713.76 Total Due This Application: $ 21,616.51 hereby certify that all items and amounts shown are correct for the work completed to -date. Contractor: VEIT & COMPANY, INC. B Date: The Work on this project and application for payment have been reviewed and the amount shown is recommended for payment. Engineer: KIMLEY- RN BDate: 11/19/2019 APPROVED FOR PAYMENT Owner: CITY OF ARDEN HILLS By: Date: CONTRACT AMENDMENT HISTORY Change Order No. Change Order Approval Date Change Order Payment Date Amount 1 1/28/2019 1/28/2019 $ 27,125.19 2 9/23/2019 9/23/2019 $ 13,784.86 3 $ - 4 $ - 5 $ - 6 $ - 7 $ - 8 $ - 9 $ - 10 $ - 11 $ - Total Change Order: $ 40,910.05 PAYMENT HISTORY Payment No. Payment End -Date Payment Application Date Amount 1 11/15/2018 12/10/2018 $ 267,592.92 2 1/15/2019 1/22/2019 $ 115, 532.71 3 8/30/2019 9/9/2019 $ 27,588.13 4 $ - 5 $ - 6 $ - 7 $ - 8 $ - 9 $ - 10 $ - 11 $ - 12 $ - 13 $ - Total Payments: $ 410,713.76 N O O 00 r -I O >N d C CN C v U v cr N DA 72 L m N = N T _ > c Q Q E L _ p Q v u Q V) co T -6 u O > W m 2 D Z W W Q O Z 0 Fu Q M W W Z Z O a 0 Z M N N N O O O O O O O O O O O O O O O O O O N N O N O W W N N 7 O O O O O O O O O O O O O O O O O O O O O O 0 O CO M O O U-) V O O (L (D O Q) �_ O � N W N N N O N � N N W O O W V N O N W ( (D fl I� W(D (D O (fl O O O W W (n W O V)I� O (n � N N LO LO W M M N In (fl [I -W W N N 2 2 7 O N CO M M N W7 co 7 Cl) 7 M N O LO LO Q LU Q O V> VT VT VT VT VT VT VT VT eq eq eq VJ VT Ui Ui Ui U) UJ UJ UJ U) U) U) UT U, U, UT O O Lf)Lf) O O (O N CO M Lf) N N 7 O N N N M M N 0 O 0 In 0 W 7— O O N 7 0— LO 7— N m N N M O In M p NLO N N 7 W}p F— F- < Q F 0 Q OD M N N N O O O O O O O O O O O O O O O O O O O O In N O N O W W N N 7 O O O O O O O O O O O O O O O O O O O O O O O F O) M O LC) V O (f) O N O Ln N W O W O O Lf) N Lf) N O CO T (fl N cD (D W (D (o O O W (n N O W (O (fl N W LO (0 7 (0 (0 [1-W N D O(0 N N V O O) N W I� O (fl (fl (n � N� O O W WOf N Of O (n N O M (fl M M N W O 7 O 7 O 7 O N M N z O Q VT VT VT U) VT VT VT VT VT VT U) VT VT VJ Vi Ui Ui U) U) U) U) U) U) U) U, UT UT UT W" MCD 7 CD O CD O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O M N M N CO N Il- O N 7 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 N U 6 Cl) V N O O O Cl) Ln V (o V (D Lf) Lf) N Lo V W I� 00 I- 't (n P-- 't (0 W N W V W 4) CO (o r WO M O W M O OU) CO O (fl (n In (0 m N N N I— 7 Cl) Z VT VT VJ UJ UJ UJ UJ UJ UJ UT VT VT VT UJ UJ UT V) E!J E!J ER Vi V) Vi Vi UT UT UT UT F } 0 F— F F— ZO Ln ID O N V N u, N N O m O O N N u) W O r N M O N O W (o (n N N N ID N (n M Z Q p p N r N Cl) N 4) OZ) O U 7n W W LL LL } Q LL } } } } Z Z LL Q 7n } } } Q Q Q Q LL } } LL Z J U U J J W W J U U U U o � -i W J U U U W W W W J U w J Q Q p z O m H U Z W U CW C ❑ W Z 0 W g mm�� d W > W co W at F -X W J z (N Z W U W> _ u) w U U (n 2 J (n C7 p Cl)❑ w U W w�❑ ui L X 0 X 0 U oe W U z W ❑ J O W U J 0❑ w 0 w w U Q W —> W' m W Of z F U U W W O>> O W w w W W F- LU D H z U Z O O z> O_ Z W w ww w C7 0�� J U 7 Z Q J Q F Z W w m W w 2t U W� U Z U Z m J (D Z> Q Z F❑ W 0 W 0 W F 0 a F- 0 0 LU > �ELLI Of W} W J O Z U W o 0 0 Z Y❑ U X N W F a W w F Q= U Q CO m Z F F F U❑ Q W X W W N V o❑ O) Z Q LL W 7 Z O F Z W F Z Q W z O W W W F Lr�N NLr� U co co W� wO❑❑ Z 2 W' E J w Z (.7 C7 W u) m U U W� W _ F W J Q N Z_ Z W W W W (7 F ~ Q Z O (7 W W W W W W w J a= F U CO CO CO W 2 X W W W z J co W' Q m>>>> m 0 0 0 0 Z U> w Q W U) w U) w W W> O D Z D Z U W Z W W W W_ W W_ F Q❑ O W F U (A O J of w w w w Q w X O 0}} p p w Of Of F- 0 d LL LL- Q OW O p U 0 �� af U U W U Q F F w (D (D (A U o� o� bo 60 W, O U J O F O O O O O O (f)W O O M n NP- N O I` O M O O N O u) u) O O O N O N O N O N O c') O O (f) O Q O W li � � � u) u) u) (n � (q (D � u) U . «� «� co o (q (q (q W� W� U> LU D WF a N 0 0 0 0 0 0 0 0 (D 0 (D 0 : O O O (D N N N V In In N V O V O 7 7 O 7 O M J c C ON N N N N N N Lo Lo U.O G� N N N N N N N N N N N N N N N N N N N N N W u LLQ ON Z co V N (D I- co W O N M 7 N O r M O O N N N N M N N In N O N r N W N H H Z co 0 0 0 0 0 0 0 0 of (O o CO o o o 0 0 0 o 0 o 0 o 0 0 0«� o o O Z) 2 O O O O W V W V N P- N 0 O 0 O 0 O 0 N 0 Lo 0 (O N m r- W O O O t` O P V V LQ O LQ O I- M O N CO 00 Cl) 2 LO N N N N N N N N V co N N Q N w a 0 f� f� N O M CO O N M N O2 O O O W c w>O P. 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O M O 4) L) m m w Ll N N In N In N In [fl [fl CO CO N N N N l3') W D a W v V N V V V V L) Lr) J W O C (n N O N O O O O O N O O O O M M V) G N N N N N N N N N N N N N Q W W _ Lu O N cow W W O N M ',t N O H Z F- 00 0 \ -- E = 7 ^ < - LUF- 0 o a e _m LO 00 I» �§ _ /_ O \ \0 \\ / 0< Cl) a® e / _ I � \ P 2 _ __ \* JF- a Z< ° 02 0 U ® z m 1= z F- 0 « \ LLI � a 04® 3 � § O § z w < g o_ (D \ w LLI c 2 � 2 � w ( \ 2 § o E- 2 $ �§ ®zw z /[ z a.e m E k m ( } 0 °° ? 0 ® u /b-§\\ -i LLI }%±Cl) LO __ D �� S ui §z k _ _ F- 0 0 F- CO) 2 2 0 F- L) -i a a « Q a R 2 LU m LU U � a w w LU 0 ❑ � m LU � 2 LU Q 0 2 � w 2 m 0 0 PUBLIC HEARING — 8A lt ,iIZEN�HILLS MEMORANDUM DATE: November 25, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Joe Hartmann, Associate Planner Mike Mrosla, Community Development Manager/City Planner SUBJECT: Planning Case #19-010 — Public Hearing Applicant: Mounds View Public Schools ISD # 621 Property Location: 1770 County Road E2 W Request: Site Plan Review and Conditional Use Permit Amendment Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider the Following Hold the required public hearing for the Planning Case 19-010 for a Site Plan Review and Conditional Use Permit for Valentine Hills Elementary School located at 1770 County Road E2 W. The City Council will be asked to make a formal decision regarding the application under Agenda Item 9A. Background Mounds View Public Schools ISD # 621 has submitted an application for a site plan review at 1770 County Road E2 W ("Valentine Hills Elementary School"). The subject property is located within the R-1, Single Family Residential District and is guided as Institutional Use in the Land Use Plan. The Applicant is proposing to renovate the building at two locations on site. The proposed additions would be located on the south and west sides of the property and will match the existing architectural materials. The use as a public elementary school was originally granted under a Conditional Use Permit when the school underwent a significant expansion in 1987 (Planning Case 87-03). The last major remodel to the property occurred in 2000 (Planning Case 00-023) for a 10,000 square foot classroom addition. As per City Code Section 1320.075 subd. 2, the Subject Property meets the special requirements for a general education school within the Single Family Residential (R-1) City of Arden Hills City Council Meeting for November 25, 2019 Page 1 of 5 District. The Zoning Ordinance requires a Conditional Use Permit for a "general education school" in the R-1 Zoning District where the Subject Property is located under City Code Section 1320.05. Because the renovation will expand the area of the building, a Conditional Use Permit amendment is required for the Subject Property. Per City Code Section 1355.06, an application for a Conditional Use Permit amendment shall be administered in the same manner as required for a new application. Any structural alteration, enlargement or intensification change in site plan, or similar change not specially permitted, shall require City Council action and all procedures shall apply as if a new application were being requested. As per the plans submitted, the Applicant is proposing two (2) building additions. The classroom addition is located on the south side of the building and is highlighted in orange in the image above. This proposed addition is located on existing greenspace onsite. The proposed addition will be two (2) stories totaling 9,000 square feet and match the height of the existing school. The proposed addition will include flex learning space, one (1) additional classroom and the relocation of City of Arden Hills City Council Meeting for November 25, 2019 Page 2 of 5 existing academic programs that are currently located within three (3) existing classrooms. The three (3) existing classrooms will then be remodeled and utilized as standalone classrooms. The proposed addition on the west side of the building is a 1,000 -square foot addition to the existing cafeteria that will match the height of the existing cafeteria. The proposed additions are not anticipated to generate additional parking demand on site because the addition will support existing academic programs and staff levels. Conditional Use Permit Amendment The Zoning Ordinance requires a Conditional Use Permit for a "general education school" in the R-1 Zoning District where the Subject Property is located under City Code Section 1320.05. Because the renovation will expand the area of the building, a Conditional Use Permit amendment is required for the Subject Property. Per City Code Section 1355.06, an application for a Conditional Use Permit amendment shall be administered in the same manner as required for a new application. Any structural alteration, enlargement or intensification change in site plan, or similar change not specially permitted, shall require City Council action and all procedures shall apply as if a new application were being requested. Plan Evaluation A full evaluation of the proposal was presented to the Planning Commission on November 6, 2019. The staff report to the Planning Commission on this case is provided in Attachment D. Draft minutes from the November 6, 2019 meeting are included in Attachment E. Additional Review Building Official The Building Official has reviewed the plans and has no additional comments at this time. A Building Permit will be required prior to any construction taking place. Public Works Director/City Engineer The Public Works Director/City Engineer has reviewed the plans and has no additional comments at this time. Suggested Findings of Fact: Staff and Planning Commission offer the following findings of fact for consideration: 1. Valentine Hills Elementary School is a two-story brick building located on a 10.92 acre parcel within a residential area. 2. Mounds View Public Schools ISD #621 is requesting site plan review for a proposed expansion to the Valentine Hills Elementary School. 3. The use of the Subject Property as a public elementary school is permitted under a Conditional Use Permit. City of Arden Hills City Council Meeting for November 25, 2019 Page 3 of 5 4. Any expansion of the existing building would require the approval of a Conditional Use Permit Amendment. 5. The new addition will allow for a new cafeteria renovation and expansion, and four additional classrooms, as well as upgrades to the utilities and exterior lighting. 6. Zoning Code Review of the Subject Property regulations concludes that the proposed land use application conforms to City district provisions. 7. The proposed site plan will not impact parking, loading, or circulation demands since the addition is to better accommodate existing building uses and will not increase capacity or intensity of use. 8. The proposal is not expected to adversely affect the surrounding area of the community as a whole. Recommendation The Planning Commission reviewed this application at their November 6, 2019 meeting. At that time, they recommended approval by a 5-0 vote of the Mounds View School Districts application for Site Plan Review and Conditional Use Permit amendment, based on the suggested findings of fact and subject to following conditions: 1. All conditions of the original Conditional Use Permit shall remain in full force and effect. The Conditional Use Permit Amendment approvals shall expire one year from the date of City Council approval unless a building permit has been requested or a time extension has been granted by the City Council. 2. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to the plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 3. A Grading and Erosion permit shall be obtained from the city's Engineering Division prior to commencing any grading, land disturbance or utility activities. The Applicant shall be responsible for obtaining any permits necessary from other agencies, including but not limited to, MPCA, Rice Creek Watershed District, and Ramsey County prior to the start of any site activities. 4. Heavy duty silt fence and adequate erosion control around the entire construction site shall be required and maintained by the Developer during construction to ensure that sediment and storm water does not leave the project site. 5. The Applicant shall be responsible for protecting the proposed on-site storm sewer infrastructure and components and any existing storm sewer from exposure to any and all stormwater runoff, sediments and debris during all construction activities. 6. Prior to the issuance of a Grading and Erosion permit, the Engineering Department shall review and approve final grading and utility plans in writing. 7. Prior to the issuance of a building permit, a landscape financial security of $2,500 shall be submitted. Landscape financial security shall be held for two full growing seasons. 8. All rooftop or ground mounted mechanical equipment shall be hidden from view with the same materials used on the building in accordance with City Code requirements. City of Arden Hills City Council Meeting for November 25, 2019 Page 4 of 5 9. Prior to the issuance of a building permit, the Applicant shall submit a materials board to be approved in writing by staff. 10. All light poles, including base, shall be a maximum of 25 feet in height and shall be shoebox style, downward directed, with high-pressure sodium lamps or LED and flush lenses. Other than wash or architectural lighting, attached security lighting shall be shoebox style, downward directed with flush lenses. If complaints are received the lighting adjacent to residential uses shall utilize house shields as directed by the City. In addition, any lighting under canopies (building entries) shall be recessed and use a flush lens. Notice and Public Comments A public hearing notice for the proposed Conditional Use Permit Amendment was mailed to all properties within 1,000 feet of the Subject Property and a Public Hearing notice was published in the Pioneer Press on November 15, 2019. No public comments were received in regard to the proposal. A neighborhood meeting was held on Wednesday, October 16, 2019. Neighborhood meeting notices were mailed to all properties within 1,000 feet of the subject property. Two (2) residents were in attendance. Questions were raised about the timing of the project and potential rooftop equipment noise. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on October 11, 2019. Pursuant to Minnesota State Statute, the City must act on this request by December 10, 2019 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The City may, with the consent of the applicant, extend the review period beyond the initial 120 days. Budget Impact: NA Attachments A. Application B. Location Map C. Site Plans D. November 6, 2019 - Planning Commission Memo E. November 6, 2019 — Draft Planning Commission Meeting Minutes City of Arden Hills City Council Meeting for November 25, 2019 Page 5 of 5 Attachment A Applicant Information Applicant: ISD #621: MOUNDS VIEW PUBLIC SCHOOLS Address: 4570 VICTORIA STREET NORTH, SHOREVIEW, MINNESOTA 55112 Telephone No.: 651-621-6017 Fax No.. Email Address: Carole.nielsen@moundsviewschools.org Other: Property Information Property Owner: _ ISD #621: MOUNDS VIEW PUBLIC SCHOOLS Owner Address: 4570 VICTORIA STREET NORTH, SHOREVIEW, MINNESOTA 55112 Owner Telephone No. 651-621-6017 Other: Address of Property Involved: 1770 WEST COUNTY ROAD E2, ARDEN HILLS, MINNESOTA 55112 Legal Description: OUTLOT B CHATHAM 4TH ADDN AND IN SD SEC 28 TN 30 RN 23 Property ID No.: 283023420024 Type of Use: SCHOOLS - PUBLIC Zone: Type of Request ❑ Comprehensive Plan Amendment (Fee: $500 + Escrow: $1,000) Conditional Use or Interim Use Permit/CUP or IUP Amendment (Fee: $350 + Escrow: $1,000) ❑ Preliminary Plat (Fee: $500 + Escrow: $1,000) ❑ Final Plat (Fee: $500 + Escrow: $1,000) ❑ Concept Plan Review (Fee: $150 + Escrow: $1,000) ❑ Master Planned Unit Development or Master Special Development Plan (Fee: $350 + Escrow: $1,000) ❑ Final Planned Unit Development or Final Special Development Plan (Fee: $350 + Escrow: $1,000) ❑ Planned Unit Development Amendment or Special Develo ment Plan Amendment (Fee: $350 + Escrow: $1,000 Site Plan Review (Fee: $350 + Escrow: $1,000) Property Acreage: 10.92 ❑ Rezoning or TCAAP Regulating Plan Amendment (Fee: $350 + Escrow: $1,000) ❑ Zoning Code or TCAAP Redevelopment Code Amendment (Fee: $350 + Escrow: $1,000) ❑ City Code Amendment (Fee: $350 + Escrow: $1,000) ❑ Lot Split/Minor Subdivision (R-1 and R-2 Districts Only) (Fee: $350 + Escrow: $1,000) ❑ Variance or Permitted Adjustment (Fee: $350 + Escrow: $1,000) ❑ Vacation of Easement or Right -of -Way (Fee: $150 + Escrow: $1,000) ❑ Appeal of Administrative Decision (Fee: $150 + Escrow: $1,000) ❑ Land Use Requests — Not Already Specified (Fee: $150 + Escrow: $1,000 Page 1 of 3 For Office Ise Only 'It , HILLS Planning Case No. 19- ,—AT ZE ��J �(�j�� Submittal Date 1245 West Highway 96 Application Completed Date Arden Hills, Minnesota 55112 Accepted by --- Telephone (651) 792-7800 Telephone Receipt Number Fax (651) 634-5137 Council Decision www.cityofardenhills.org Council Decision Date 2019 LAND USE APPLICATION Applicant Information Applicant: ISD #621: MOUNDS VIEW PUBLIC SCHOOLS Address: 4570 VICTORIA STREET NORTH, SHOREVIEW, MINNESOTA 55112 Telephone No.: 651-621-6017 Fax No.. Email Address: Carole.nielsen@moundsviewschools.org Other: Property Information Property Owner: _ ISD #621: MOUNDS VIEW PUBLIC SCHOOLS Owner Address: 4570 VICTORIA STREET NORTH, SHOREVIEW, MINNESOTA 55112 Owner Telephone No. 651-621-6017 Other: Address of Property Involved: 1770 WEST COUNTY ROAD E2, ARDEN HILLS, MINNESOTA 55112 Legal Description: OUTLOT B CHATHAM 4TH ADDN AND IN SD SEC 28 TN 30 RN 23 Property ID No.: 283023420024 Type of Use: SCHOOLS - PUBLIC Zone: Type of Request ❑ Comprehensive Plan Amendment (Fee: $500 + Escrow: $1,000) Conditional Use or Interim Use Permit/CUP or IUP Amendment (Fee: $350 + Escrow: $1,000) ❑ Preliminary Plat (Fee: $500 + Escrow: $1,000) ❑ Final Plat (Fee: $500 + Escrow: $1,000) ❑ Concept Plan Review (Fee: $150 + Escrow: $1,000) ❑ Master Planned Unit Development or Master Special Development Plan (Fee: $350 + Escrow: $1,000) ❑ Final Planned Unit Development or Final Special Development Plan (Fee: $350 + Escrow: $1,000) ❑ Planned Unit Development Amendment or Special Develo ment Plan Amendment (Fee: $350 + Escrow: $1,000 Site Plan Review (Fee: $350 + Escrow: $1,000) Property Acreage: 10.92 ❑ Rezoning or TCAAP Regulating Plan Amendment (Fee: $350 + Escrow: $1,000) ❑ Zoning Code or TCAAP Redevelopment Code Amendment (Fee: $350 + Escrow: $1,000) ❑ City Code Amendment (Fee: $350 + Escrow: $1,000) ❑ Lot Split/Minor Subdivision (R-1 and R-2 Districts Only) (Fee: $350 + Escrow: $1,000) ❑ Variance or Permitted Adjustment (Fee: $350 + Escrow: $1,000) ❑ Vacation of Easement or Right -of -Way (Fee: $150 + Escrow: $1,000) ❑ Appeal of Administrative Decision (Fee: $150 + Escrow: $1,000) ❑ Land Use Requests — Not Already Specified (Fee: $150 + Escrow: $1,000 Page 1 of 3 Brief Description of Request [please also include a typed detailed letter explaining the project): CAFETERIA EXPANSION: 1,000 SQUARE FEET CAFETERIA RENOVATION: 3,600 SQUARE FEET CLASSROOM ADDITION: (2) STORIES 9,000 SQUARE FEET CLASSROOM RENOVATION: 2,300 SQUARE FEET *IMPORTANT* • Certain applications are subject to review and approval by the Rice Creek Watershed District. Contact RCWD directly at 763-398-3070 for additional information. • The land use application fees do not cover building, sign, or other permit fees that may be required upon approval of a land use application. • All applications will be subject to additional fees for reimbursement of consultant costs associated with filing, reviewing, and processing of application in the form of an escrow to the City. Filing & Information Requirements The City requests that you make a pre -application meeting with the City Planner to discuss the application process, requirements, and deadlines. Unless waived by the City Planner or Planning Commission, a certified survey of the property is required for all applications. A checklist with additional application requirements can be found at www.citvofardenhills.org/landuseapplicatlons. Completellncomplete Applications Under Minnesota Statute, Chapter 15.99, cities have 15 business days to review all plans and application materials to ensure they satisfy City requirements. During the 15 day review period, planning staff will provide written comments on the application and may request plan revisions. If the application is determined to be complete, Minnesota State Statute then requires the City to approve or deny the application within 60 days, up to 120 days. If not complete, the City may require plan revisions and/or additional information before the application is scheduled for Planning Commission review and/or City Council action. Project will not be scheduled for any meeting until the application submittal Is found to be complete by the City Planner. Payment of Fees and Escrows The undersigned acknowledges that she/he understands that before a land use application can be deemed complete, all required fees and escrows must be paid to the City. The applicant is responsible for all costs incurred by the City related to the processing of this application. Each separate land use request shall be charged a separate administrative fee and escrow even if submitted on the same application. Costs expended in reviewing and processing an application will be charged against the cash escrow and credited to the City. Charges to the escrow may include planning and engineering staff time, City Attorney and consulting fees, and mailing costs. If, at any time, a required cash escrow is depleted to less than 20 percent of its original amount, the applicant shall deposit additional funds in the cash escrow account as determined by the City. The City may withhold final action on a land use application, withhold building permits, and/or rescind prior action until all fees have been paid. Unused portions of an escrow are returned to the applicant upon successful implementation of an approved plan. The escrow may be reduced or increased by the City Planner on a project by project basis. Notice of Meetina Attendance In order for the Planning Commission and the City Council to consider any application, the applicant or a designated representative must be present at the scheduled meeting. If not, the matter may be tabled until the next available agenda. Page 2 of 3 Meeting Schedule Planning Commission meetings are typically held on the first Wednesday after the first Monday of each month at 6:30 PM, though please contact City Hall to verify the meeting date and time. City Council meetings are held typically the last Monday of the same month at 7:00 PM. Meetings are held In the Council Chambers at the City of Arden Hills, 1245 West Highway 96, Arden Hills, Minnesota 55112, unless otherwise stated. The schedules below are for reference purposes only. Project will not be scheduled for any meeting until the application submittal is found to be complete by the City Planner. 2019 Planning Commission and City Council Schedule (*subject to change) TENTATIVE PLANNING COMMISSION MEETING DATE* (Generally held on the first Wednesday after the first Monday at 6:30 .m.) TENTATIVE CITY COUNCIL MEETING DATE* (Generally held on the fourth Monday at 7:00 p.m.) January 9 January 28 February 6 February 25 March 6 March 25 April 3 Aril 22 May 8 May 28 June 5 June 24 July 10 July 22 August 7 August 26 September 4 September 23 October 9 October 28 November 6 November 25 December 4 Janua 14 2020 Janua 8 2020) January 27 2020 Acknowledgement and Signature I hereby apply for the above consideration and declare that the information and materials submitted with this application are complete and accurate per city code and ordinance requirements. I fully understand that I am responsible fof,all costs incurred by the City related to the processing of this application. Property Owner SignE (Required) Date Applicant Signature (If different than the property owner) Date Please contact the City Planner at 651-792-7800 if you have any questions regarding this application. Additional copies of this application form are available on the City's website: www.cilyofandenhills,orgRanduseapplicallons Page 3 of 3 It ,,-AI�EN HILLS Escrow Account Set Up Form Date: 09/04/2019 Site Address: 1770 WEST COUNTY ROAD E2, ARDEN HILLS, MINNESOTA 55112 Deposit made by: Amount: $ CAROLE NIELSEN Address to send statements: 4570 VICTORIA STREET NORTH, SHOREVIEW, MINNESOTA 55112 Contact Person: CAROLE NIELSEN Telephone No.: 651-621-6017 Email Address: carols.nlelsen@moundsvlewschools,org Purpose of Escrow Account: REQUIRED PER "2018 LAND USE APPLICATION," FOR THE VALENTINE HILLS ELEMENTARY 2019 ADDITIONS AND RENOVATION, REVIEW. Arden Hills Finance Department policy requires that escrow deposits be held for six months once a permit has been closed in order to ensure all costs associated with the project have been covered. Please note: Land Use Applications may be required to maintain a minimum balance as established by the City, and will require replenishment when balances fall below the minimum balance. I acknowledge that I have read this policy and fully understand that any remaining escrow alance will be released after a six-month waiting period. Applicant Signature Date Office Use Only Staff Name: Type of Escrow: ❑ Landscaping ❑ Grading & Erosion (PW# ❑ Site Improvements (PW# ❑ Security Deposit — Do Not Charge Additional Notes: Department: ❑ Land Use Application (PC# ) ❑ Temporary Certificate of Occupancy ❑ Other: City of Arden Hills ♦ 1245 West Highway 96 ♦ Arden Hills, MN ♦ 55112-5743 Phone 651-792-7800 4 Fax 651.634.5137 4 vww.cityofardenhills.org F �-' Mounds View PUBLIC SCHOOLS September 12, 2019 City of Arden Hills 1245 West Hwy 96 Arden Hills, MN 55112 To Whom It May Concern: I have a check in process to be printed on Friday morning (9/13/19) for $2700 to accompany the Valentine Hills Permit Application. I will deliver it to the front desk first thing tomorrow to complete the application materials. Regards, J Carole Nielsen 4570 Victoria Street N • Shoreview, MN 55126-5800 • moundsviewschools.org • 651-621-6000 Attachment B Location Map Tony Sch N A Park and Open Space 1:�e Subject Parcel Disclaimer: This map is intended for reference purposes only and is not a legally recorded map or survey. The City of Arden Hills shall not be liable for any damages or claims that arise due to accuracy, availability, use or misuse of the information herein pursuant to MN Statute 466.03 Subd 21. PARK r.dab N- Air } t G Jt a L al " O F N A Park and Open Space 1:�e Subject Parcel Disclaimer: This map is intended for reference purposes only and is not a legally recorded map or survey. The City of Arden Hills shall not be liable for any damages or claims that arise due to accuracy, availability, use or misuse of the information herein pursuant to MN Statute 466.03 Subd 21. 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