Loading...
HomeMy WebLinkAbout12-09-19-RMayor: David Grant Councilmembers: Brenda Holden Fran Holmes Dave McClung Steve Scott It ,-AEN HILLS Regular City Council Agenda December 9, 2019 7:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651-792-7800 Website: www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well-maintained infrastructure, fiscal soundness, and our long-standing tradition as a desirable City in which to live, work, and play. CALL TO ORDER 1. APPROVAL OF AGENDA 2. PUBLIC INQUIRIES/INFORMATIONAL This is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting. 3. RESPONSE TO PUBLIC INQUIRIES 4. STAFF COMMENTS 4.A. Rice Creek Commons (TCAAP) And Joint Development Authority (JDA) Update Dave Perrault, City Administrator Documents: MEMO.PDF 5. APPROVAL OF MINUTES 5.A. November 18, 2019 City Council Work Session Documents: 11-18-19-WS.PDF 5.B. November 20, 2019 Special City Council Work Session Documents: 11-20-19-SWS.PDF 5.C. November 25, 2019 Regular City Council Documents: 11-25-19-R.PDF 6. CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. 6.A. Motion To Approve Claims And Payroll Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst Documents: MEMO.PDF 6.B. Motion To Approve The 2020 Non -Union Employee Compensation Plan Gayle Bauman, Finance Director Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 6.C. Motion To Approve Resolution 2019-042 Approving The 2020 City Contribution To Employee Monthly Benefits Gayle Bauman, Finance Director Documents: MEMO.PDF ATTACHMENT A.PDF 6.D. Motion To Adopt Ordinance 2019-009 Approving The 2020 Fee Schedule And Authorizing Publication Of The Ordinance Summary Julie Hanson, City Clerk Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF 6.E. Motion To Cancel The December 23, 2019 Regular City Council Meeting Julie Hanson, City Clerk Documents: MEMO.PDF 6.F. Motion To Approve Resolution 2019-043 -Appointing 2020 City Council Liaisons For Commissions And Committees And Mayor Pro Tem Julie Hanson, City Clerk Documents: MEMO.PDF ATTACHMENT A.PDF 6.G. Motion To Adopt Ordinance No. 2019-008 Amending Chapter 10, Regulating Nonessential Water Usage Upon A Critical Water Deficiency And Authorize Publication Of Summary Ordinance Todd Blomstrom, Interim Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 6.H. Motion To Approve Payment No. 3 - Pember Companies - Colleen Avenue Drainage Improvements David Swearingen, Senior Engineering Technician Documents: MEMO.PDF ATTACHMENT A.PDF 7. PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. 8. PUBLIC HEARINGS 8.A. Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director Mary Tomnitz, Accounting Clerk Documents: MEMO.PDF 8.B. Special Assessment For Abatement Of Nuisance At 1870 Glen Paul Avenue Gayle Bauman, Finance Director Documents: MEMO.PDF 8.C. Truth -In-Taxation Hearing Gayle Bauman, Finance Director Documents: MEMO.PDF ATTACHMENT A.PDF 9. NEW BUSINESS 9.A. Resolution 2019-044 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director Documents: MEMO.PDF ATTACHMENT A.PDF 9.B. Resolution 2019-045 Adopting Special Assessment For Abatement Of 1870 Glen Paul Avenue Gayle Bauman, Finance Director Documents: MEMO.PDF ATTACHMENT A.PDF 9.C. Adoption Of The 2020 Budget And Tax Levy • Resolution 2019-046 Setting the Final Tax Levy for Taxes Payable in 2020 • Resolution 2019-047 Adopting the Proposed 2020 Budget Gayle Bauman, Finance Director Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF 10. UNFINISHED BUSINESS 11. COUNCIL/STAFF COMMENTS ADJOURN STAFF COMMENTS — 4A ,-ARZEN HILLS MEMORANDUM DATE: December 9, 2019 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update Budgeted Amount: Actual Amount: Funding Source: A verbal update will be provided at the City Council meeting. Page 1 of 1 DRAFT -ARQEN_HILLS Approved: December 9, 2019 CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION NOVEMBER 18, 2019 5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the City Council Work Session at 5:00 p.m. Present: Mayor David Grant; Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Steve Scott Absent: None Also present: City Administrator Dave Perrault; Interim Public Works Director/City Engineer Todd Blomstrom; Communications Coordinator Dawn Skelly; Finance Director Gayle Bauman; Community Development Manager/City Planner Mike Mrosla; City Clerk Julie Hanson; Mark Lindeberg of MnDOT; Bob Bierwerth and Zach Haeg of Johnson Controls; Ted and Jake Brausen of Brausen Arden Hills Shell; and Paul Stone of Stone Construction 1. AGENDA ITEMS A. MnDOT Study — Snelling Avenue/Highway 51 Interim Public Works Director/City Engineer Blomstrom stated City staff has received multiple inquiries from residents regarding the closure of the center median access from southbound Highway 51 to Hamline Avenue in Arden Hills. MnDOT temporarily closed this access as part of the I -35W project and has indicated its intent to consider making the closure permanent. City staff has requested that Mark Lindeberg describe the future study process to determine if the temporary access closure at Hamline Avenue should become a permanent closure or be restored following completion of the I -35W project. Staff also requested that Mr. Lindeberg describe the public engagement process that will occur during the MnDOT study to allow for resident participation and input. Mark Lindeberg, North Area Engineer with MnDOT, commented on the plans MnDOT had to study access along Highway 51. He reviewed the project background noting work began in late 2014 with work beginning on the TMP (Traffic Management Plan) in 2017. He discussed the impacts on the local traffic patterns that were being considered. He reviewed the crash data for ARDEN HILLS CITY COUNCIL WORK SESSION — NOVEMBER 18, 2019 2 the intersection of Hamline Avenue to Snelling Avenue from 2016 to the present with the Council. He reported MnDOT has safety concerns with this intersection. Councilmember Holden asked how MnDOT generated the traffic volume numbers. Mr. Lindeberg stated MnDOT uses sophisticated traffic modeling software to generate this information. He commented further on how MnDOT was tracking data to better understand traffic flow. Mayor Grant questioned if MnDOT was expecting traffic to migrate back to 35W after the MNPASS project was complete. Mr. Lindeberg indicated he expects some traffic to return to 35W. However, this amount or level of traffic shift was uncertain. He explained commuters may get used to taking a new route and may not shift back to 35W. Further discussion ensued regarding the flow of traffic in and around Hamline Avenue and Snelling Avenue. Councilmember Holden questioned when the closure would go from temporary to reopened. Mr. Lindeberg explained this was a four-year project and MnDOT intended to open the left hand turn each winter. However, the contractor changed the staging and a determination was made to keep the closure in place for the duration of the project. He stated he had a copy of a letter approved by the previous City Engineer supporting this information. Mayor Grant requested Mr. Lindeberg provide the Council with a copy of this letter. Mr. Lindeberg stated MnDOT was now studying current traffic patterns in order to best suit the residents using this area of the City. Councilmember Holden asked if MnDOT would make a determination on this intersection prior to three years. Mr. Lindeberg anticipated this would be the case. He commented MnDOT may have a decision as early as this winter once further information was gathered on traffic patterns. Councilmember Holden questioned what the City of Roseville was planning to do at the intersection of Snelling Avenue and Lydia Street. Mr. Lindeberg stated he was uncertain. He indicated he had heard Roseville was interested in installing a double left eastbound. Councilmember Holden expressed concern with the proposed closure and how it would impact Arden Hills residents. She was also concerned that MnDOT was more concerned with meeting the needs of Roseville at Lydia Street than understanding the needs of Arden Hills residents. ARDEN HILLS CITY COUNCIL WORK SESSION — NOVEMBER 18, 2019 3 Councilmember Scott commented he did not understand how to move forward with this item given the fact the City was not aware how much traffic would shift away from Snelling Avenue and back to 35W once the MNPASS project was complete. Mayor Grant stated the public engagement process should be the main focus at this time in order to assist MnDOT with understanding the impact of a potential closure. Mr. Lindeberg reported this was the case. Mayor Grant recommended MnDOT not close Edgewater as this was the only access point for the adjacent neighborhood. Mr. Lindeberg thanked the Council for the input and stated MnDOT will be holding an Open House for the Snelling/Hamline Avenue access. MnDOT will coordinate with staff at the cities of Arden Hills and Roseville to identify a date and location for the meeting, to be held on or before early May 2020. He commented further on how MnDOT would advertise for the Open House. C. HVAC Discussion City Administrator Perrault stated the City Council directed staff to begin the process to replace our current cooling system. Staff met with Johnson Controls, the City's current maintenance provider for HVAC related systems, and requested they review our current system and put together a proposal to replace our cooling system. The current system is original to the building, and is approaching end of life. Johnson Controls did not design the current system, but has been maintaining it. City Hall has had numerous issues over the last few years that have resulted in the building not being cooled properly. To date in 2019, Johnson Controls has been out to the City numerous times to address cooling issues (not including the normal maintenance visits), which resulted in $7,264 in additional maintenance costs. City Administrator Perrault explained Johnson Controls will be in attendance to present their proposal to the City at the work session, and will be able to answer Council questions. As requested, Johnson Controls also includes information regarding potential solar viability at City Hall. The three options, for cooling, that Council will want to choose from are replacing the units with similar units in their current location (there are some design concerns associated with this option, which Johnson Controls will address), replacing the units with similar units and moving the units to the rear of City Hall, and the final choice would be to replace all three cooling units with a single Chiller in the same location as the current units. Johnson Controls will lay out the pros and cons of each solution. Johnson Controls will also present Council with an option to replace the buildings boilers. City Administrator Perrault noted, Johnson Controls is a vendor with Sourcewell, which is a joint purchasing cooperative formally known as the National Joint Powers Alliance (NJPA). This means that all of the vendors with Sourcewell have been through a competitive solicitation process and have pre -negotiated costs, which is similar to buying off of the State contract. Staff will be seeking direction on which solution the City Council would like to move forward with. Once Council has given the necessary direction, Johnson Controls will have an execution ready proposal at a future Council meeting. ARDEN HILLS CITY COUNCIL WORK SESSION — NOVEMBER 18, 2019 4 Bob Bierwerth, Johnson Controls, introduced himself to the Council. He reported he has been with Johnson Controls for the past 17 years. He described the types of building solutions Johnson Controls completes within the HVAC industry. He explained Johnson Controls prided itself in providing services that were in place long-term. He noted the City's existing air conditioner was reaching its end of life. He indicated this system was too far away from the mechanical room. He then commented on the City's boiler system pointing out the deficiencies. Zac Haeg, Johnson Controls, introduced himself to the Council. He discussed a turn -key chilled water cooling solution that was being recommended for City Hall. He commented on the rebates that would be available for this type of system. He estimated the City would save 5% by replacing the heating and cooling units at the same time. He explained the new units would come with a five-year warranty. Councilmember Holden requested further information regarding the rebates that would be available to the City. Mr. Haeg discussed the standard and custom rebates that would be available to the City in further detail. Mr. Bierwerth commented on the proposed solar solution and noted the rebate would be paid back over 10 years. He recommended the Council not install solar panels until the roof on City Hall was replaced. He reported this project would be bid out through Source Well. Councilmember Scott questioned if geothermal options had been considered. Mr. Bierwerth stated this could be considered but explained the cost would be considerably higher for this type of energy use and noted the payback was roughly 40 years. Councilmember Holden commented she had a problem moving forward with this project without seeking additional bids from other qualified vendors, especially given the fact these units would cost more than $500,000. City Administrator Perrault explained the City of Grand Forks completed an HVAC improvement project through Source Well and all of the prices had been vetted. He stated if the Council would like to send this project out for bid a mechanical engineer would have to be hired to assist the City with this process. Mayor Grant agreed the proposal needed to be vetted and further bids should be requested. Councilmember Holmes asked if both the heating and cooling systems were in need of replacement. City Administrator Perrault reported both units were reaching their end of life. Council consensus was to direct staff to receive bids for the replacement of the City Hall HVAC units. ARDEN HILLS CITY COUNCIL WORK SESSION — NOVEMBER 18, 2019 5 B. Brausen Family Automotive Repair Concept Plan Community Development Manager/City Planner Mrosla stated at the June 24, 2019 meeting, the City Council approved a Final Planned Unit Development and Site Plan Review for Brausen Family Automotive Repair. The Applicant proposed to remove the existing convenience store and carwash and constructing a new 7,978 square foot convenience store, a 1,600 square foot carwash. In addition, the applicant proposed a 4,505 square feet garage and repair bay addition. Community Development Manager/City Planner Mrosla explained since receiving approvals, the Applicant has approached the City requesting to amend the Final Planned Unit Development. The Applicant is requesting to utilize pre -cast panels on the proposed carwash and garage addition. The approved plans show the use of rock face concrete block, EIFS and brick on the carwash and garage addition. However, ordinance depicts pre -cast panels as an undesirable material. The Applicant has requested Concept Plan Review to present to council how the times and conditions have changed for per -cast panels since the ordinance was adopted in 2013. In addition, the Applicant would like to discuss if there is support for the use of the material on the carwash and repair garage addition. Councilmember Holden asked if the Council originally approved the plans. Community Development Manager/City Planner Mrosla reported this was the case but noted one of the materials had changed to tip -up panels which was not considered a desirable building material by the City. Ted Brausen, Brausen Family Automotive Repair, explained he was requesting a change to the plans on two walls (east and south). He reviewed the proposed plans with the Council and noted all other building materials would remain as is. He reported the proposed tip up walls would eliminate a number of challenges the building was facing, and the new walls would be would be stronger and warmer. Councilmember Holden requested further information regarding the proposed changes to the building. Mr. Brausen discussed the changes in more detail with the Council noting which panels would be pre -cast. He described the differences between rock -faced block and EIFS. It was noted the proposed materials would match with the existing materials. Councilmember Holden stated she would like to see more on these surfaces to break up the color and look of the building. Community Development Manager/City Planner Mrosla explained the original plans had windows to break up the east elevation of the car wash. He reported the applicant is requesting to use a material the Council has deemed undesirable but would be painted to match the existing building. Councilmember Holden questioned how the City would ensure a high quality precast EIFS product was being used. ARDEN HILLS CITY COUNCIL WORK SESSION — NOVEMBER 18, 2019 6 Paul Stone, Stone Construction, discussed EIFS quality and how cement block was going away because it did not meet energy efficiency standards. He commented further on the R value of precast EIFS products. Mr. Brausen reported Land O'Lakes was allowed to have EIFS. He indicated there was a lot of EIFS in the City of Arden Hills. Community Development Manager/City Planner Mrosla stated Land O'Lakes was in a different zoning district. He commented further on how the quality of EIFS had improved. Councilmember Holden requested the applicant consider adding something more to the east elevation to break up the building. Mr. Brausen stated he could consider adding more windows and noted this would bring additional natural light into the service bays. He commented this building would be beautiful when it was done. He noted the windows along the car wash would be spandrel glass. Councilmember Holden reported she could support the use of EIFS so long as it was aesthetically pleasing and was a high-quality building material. Councilmember Scott stated he did not oppose the requested material. He appreciated the fact the Brausen's were improving and expanding their building. Mayor Grant indicated he was pleased the requested material would have the same look and feel as the existing building. He asked if the gas station would remain a Shell. Mr. Brausen explained the gas station would be changed to a Holiday gas station. Community Development Manager/City Planner Mrosla reviewed the next steps the applicant would have to complete for this request. It was noted the applicant would like to begin construction on this project in March of 2020. D. State of the City Date Communications Coordinator Skelly stated the State of the City meeting was moved from its annual fall timeframe to the spring to include more forward-looking news about upcoming city projects. After last year's event, a change in location also was discussed. Staff has reviewed the proposed 2020 city meetings calendar and recommends one of the following Thursday mornings, from 7:30 a.m. to 9:00 a.m.: February 27, March 5, or March 12, 2020. Staff has talked with representatives from Boston Scientific and Land O'Lakes, who have expressed interest in hosting the event, following tonight's discussion staff can continue to work with the potential host sites. Communications Coordinator Skelly reported staff is also requesting direction from the City Council on topics to cover in the State of the City presentation. In the past, the following general topics have been covered: ARDEN HILLS CITY COUNCIL WORK SESSION — NOVEMBER 18, 2019 7 • TCAAP redevelopment • Current development projects • Transportation improvement projects • Public safety • Parks and trails • Financials and budget Communications Coordinator Skelly explained in past years, the City has invited representatives from MnDOT and Ramsey County to present on current and planned State road improvements project as well. Staff is requesting direction from the City Council on whether these representatives should be invited to attend the State of the City this year. Staff requested the Council have further discussions in order to assist staff in refining the event. Councilmember Holmes recommended the State of the City be held in early to mid-April to allow for the snowbirds to return. Councilmember McClung suggested the State of the City be held late April or early May. Councilmember Holden asked when National Small Business week was. Community Development Manager/City Planner Mrosla reported this would be held May 3, 2020 through May 9, 2020. Council consensus was to direct staff to hold the State of the City on April 16 or April 23. E. 2020 Budget Discussion Finance Director Bauman stated a budget workshop was held with the Council on August 19, 2019. Staff was not directed to make any changes to the proposed 2020 General Fund Budget and Council adopted a maximum tax levy increase of 5% on September 23, 2019. The final levy and budget adoption meeting are scheduled for December 9, 2019. Finance Director Bauman explained the 2020 proposed budget is currently being prepared assuming a 3.0% wage adjustment for all staff which is consistent with what other cities are doing in the area. Benefit amounts have been adjusted based on renewal information. Health insurance is set to increase by less than 2% and dental is set to increase by 2.9%. The city's payment toward employee health insurance is increasing $7.50 per month for an employee on a single plan and $11.72 per month for an employee on a family plan. This is approximately a 1.3% increase or a $2,910 increase in the budget. Finance Director Bauman discussed the personnel changes. She noted the Foreman position has been removed from the budget but an Office Support Specialist has been added to Public Works. This resulted in a savings to the 2020 Budget of $12,510. Other changes to personnel costs include changes in the allocation between departments and funds for various positions. Total personnel costs increased by $13,020 from 2019 to 2020. The step and COLA increases were offset by removing the Foreman position from Public Works and adding an Office Support Specialist, and a reduction in the budget for work comp and pension costs. ARDEN HILLS CITY COUNCIL WORK SESSION — NOVEMBER 18, 2019 8 Finance Director Bauman stated the General Fund is the primary operating fund of the City and its main source of revenue is property taxes. The 2020 revenue budget is projected to increase by $92,300 over 2019 to $4,896,720. This increase is mainly due to the proposed tax levy increase which increases the General Fund revenue by $146,920. Finance Director Bauman reported expenditures are projected to increase by $26,920 over 2019 to $5,018,310. Besides personnel costs, the increase is mainly due to public safety costs. The police contract is expected to rise by 7.7%, or $95,870 for 2020. This is due to the following: addition of another investigator ($18,000), investigator squad ($5,700), increase in the County garage rate ($2,800), body worn camera equipment ($16,000), additional personnel for body worn camera program ($8,180), wi-fi and office space ($4,500) and COLA and PERA rate increases. The fire costs are expected to rise by 8.2%, or $47,310 for 2020. This increase is partially due to an increase in evening/weekend shifts ($7,000) in preparation for staffing a third station; an increase in fire run compensation ($1,900) based on recent trends; and an increase in training costs ($3,400). Staff commented further on the Special Revenue, Enterprise and Capital Projects Funds and requested feedback from the Council. Staff described how the proposed budget and tax levy would impact the median value homeowner and requested comments or questions from the Council. Councilmember Holden requested further information regarding contractual services for Planning and Zoning. Finance Director Bauman reported this included professional services such as utilities, accounting, and legal fees. Councilmember Holden stated she did not support $200,000 being set aside for I&I given the fact the City was not being fined and there were no matching funds available. She suggested these funds be pushed back a year. Councilmember Holmes recommended $350,000 be allocated for the chiller in 2020. Councilmember Holden indicated she could support a 4% tax levy in December. Mayor Grant and Councilmember Scott both supported a 5% increase. F. Elections Discussion City Administrator Perrault stated following discussions with the City Council, City Staff has been reviewing the current polling places for Arden Hills. The current polling locations are Presbyterian Church of the Way (Precinct One), North Heights Lutheran (Precinct Two), and the Ramsey County Public Works Facility (Precinct Three). During the recent election held on November 5, 2019, City Staff received concerns regarding Precinct Two and Precinct Three including, but not limited to, poor access, insufficient signage, and issues with the facilities themselves. City Administrator Perrault explained City staff has requested Ramsey County Elections Staff review alternate locations for polling places within the City. Ramsey County has preliminary ARDEN HILLS CITY COUNCIL WORK SESSION — NOVEMBER 18, 2019 9 identified the following polling places: St Katherine Orthodox Church (Highway 96), Boston Scientific (Hamline), Land O'Lakes (Lexington), Bethel College (Bethel Drive), Anderson Center (Pine Tree Drive), Gradient Center (Lexington), and the Pilgrim House (Highway 96). Ramsey County has not discussed elections with these facilities; however, if Council does have an interest in one of those sites the County would then approach the site hosts. City Administrator Perrault commented generally, the Council would need to make a decision by early December to set polling places for the subsequent year; however, elections staff have said there is sufficient flexibility to make a decision after the deadline. Staff would request Council discuss the current sites, and if they would like to combine precincts are continue to consider alternative locations. Two different solutions have been mentioned, the first is combining Precinct 2 and 3 at North Heights, the second solution mentioned is moving Precinct 3 to North Heights and Precinct 2 to the Anderson Center (again, this would need approval from the site hosts). It was requested as part of this discussion to also consider where election signs are allowed to be placed on boulevards, etc. Councilmember Holmes stated there were concerns with having Precinct 2 at North Heights. She recommended the 2020 election be moved back to Valentine Hills Elementary School. Mayor Grant indicated this school may still be under construction. He recommended Precinct 2 be located at a space that has ample parking. He questioned if Bethel University or the Anderson Center should be considered for Precinct 2. Councilmember Holden supported this recommendation. Mayor Grant requested staff locate Precinct 2 at Valentine Hills Elementary School in 2020, and have the Anderson Center as a backup. Councilmember Holmes stated another option would be to have Precinct 2 and Precinct 3 both located at North Heights Church. She commented with better signage, this would be a good option for the City given the fact the church had ample parking. Councilmember McClung explained it would be his preference to keep the polling places similar to what they have been in the past because residents were familiar with this. Mayor Grant recommended the Ramsey County Public Works facility be taken off the list for Precinct 3 because this site does not work. He supported Precinct 3 being located at North Heights Church. Councilmember Scott agreed with these recommendations. Community Development Manager/City Planner Mrosla stated it was his understanding construction would still be underway next fall at Valentine Hills Elementary School. Mayor Grant suggested Precinct 2 be located either at the elementary school, if construction allows, or at the Anderson Center. He stated Precinct 1 would be located at Presbyterian Church of the Way. ARDEN HILLS CITY COUNCIL WORK SESSION — NOVEMBER 18, 2019 10 Councilmember Holden recommended the County provide the City with better signage for the 2020 election. Mayor Grant commented on election signs and recommended the City Council establish a standard for setbacks and sign locations. He stated typically signs have to be located four to six feet from the roadway. Councilmember McClung questioned if setting a standard would be a nightmare for the City's code enforcement department. Councilmember Holden supported the City having a standard to make things fair for all candidates. Community Development Manager/City Planner Mrosla asked if the Council wanted to have setback standards in place for County right-of-way. Mayor Grant did not recommend the City have setback standards in place for County right-of- way. Councilmember Holden supported the City reaching out to the County to encourage the County to address signage concerns on their property. Council consensus was to allow election signs to be posted four feet from the roadway. Mayor Grant encouraged the Council to not advocate publicly in meetings during the 2020 election season. He anticipated the 2020 election would be divisive and he wanted the City Council to remain neutral in its official capacity. G. 2020 Fee Schedule City Clerk Hanson stated the City Council annually establishes a fee schedule for administrative, building construction, liquor licensing, copying of maps and ordinances, park and recreation facility usage, planning and zoning, utilities, business licenses, utility fees, and other miscellaneous permits and penalties that are enforced by the City. Staff provided a recap of the fee schedule changes proposed for 2020 and requested comment from the Council. Councilmember Holmes requested further information regarding the water violation fee. Interim Public Works Director/City Engineer Blomstrom commented on the water violation fee. Councilmember Holmes questioned if the City should be raising the fees for the park pavilion fees given the high use of this space. City Clerk Hanson reported the fees were increased slightly for 2020. Mayor Grant requested the Council make a motion to extend the meeting. ARDEN HILLS CITY COUNCIL WORK SESSION — NOVEMBER 18, 2019 11 MOTION: Councilmember Holden moved and Mayor Grant seconded a motion to extend the meeting to 8:30 p.m. The motion carried unanimously (5-0). Councilmember Holmes supported the resident fee for the use of the park pavilion being increased from $95 to $125. H. 2020 Council Liaison and JDA Liaison Appointments Discussion City Clerk Hanson stated each year, a Councilmember is appointed to serve as Council Liaison on the various committees and commissions in the City. Mayor Grant requested the Council send him their preferences via email, noting he had only heard from one Councilmember to date. Councilmember Scott explained he would be willing to continue to serve as the representative to the Ramsey County League of Local Government. I. Karth Lake Discussion City Administrator Perrault stated the City Council discussed upcoming Karth Lake expenditures at their September work session, specifically, purchasing a new pump and control panel. At the previous Council work session, Council debated to what extent, if any, the Council should be responsible for replacing the Karth Lake pump and associated control panel. The Council also discussed the Karth Lake Improvement District putting funds away annually to finance future expenditures. Following the discussion, Council requested the Council Liaison, Mayor Grant, attend the Karth Lake Improvement District meeting and discuss next steps. Both the Mayor and Interim Public Works Director/City Engineer attended the recent Karth Lake Improvement District meeting and will be seeking Council input on moving forward with the Karth Lake Improvement District. City Administrator Perrault reported Public Works is still obtaining quotes for the work, but the pump was originally quoted at $12,000. Depending on the decision for the control panel, the original estimate was $30,000 for replacement. Public Works is exploring alternative options to repair the existing panel, which would cost the City less in the short run, but the control panel would also need to be relocated away from the retaining wall (unless steps are taken to stabilize the retaining wall, the retaining wall will also have an associated cost). The actual cost to replace the pump and any necessary work on the control panel will be brought forward to the Council at a later date, but Council should discuss its cost participation for the Karth Lake Improvement District. The Karth Lake Improvement District is meeting again in December to discuss further. Councilmember Holden asked if the retaining wall was needed or if it could be removed. Mayor Grant commented the retaining wall was starting to lean. He noted the wall could give way and would fall into the lake. He suggested the correction work crew install a new retaining wall. ARDEN HILLS CITY COUNCIL WORK SESSION — NOVEMBER 18, 2019 12 Councilmember Holmes supported the retaining wall being replaced on a 50/50 basis between the City and the Karth Lake Improvement District. She believed this was a fair solution. Councilmember Holden recommended the corrections crew be hired to replace the retaining wall and that it be built to last 50 years. Mayor Grant indicated there were 40+ homes in the Karth Lake Improvement District. He estimated each home would be charged roughly $1,000 for the new retaining wall. He asked if the City wanted to front this expense and bill it back through taxes through the improvement district. He stated the pump would not be operational in 2020 unless the retaining wall were fixed. Councilmember Holden stated she could support the City fronting the expense for the project with the improvement district paying the City back. Finance Director Bauman reported the City had done this in the past and noted the expense was paid back over three years. Councilmember Holden recommended the expense be paid back in two years. Councilmember Scott supported the project being assessed to the improvement district. Mayor Grant explained this would allow the improvement district to have some say over the panel. He noted he would bring this information back to the Karth Lake board. J. Council Tracker City Administrator Perrault reviewed the items on the Council Tracker with the City Council. 2. COUNCIL COMMENTS AND STAFF UPDATES Councilmember Holden requested clarification from a comment that was made by Community Development Manager/City Planner Mrosla that was made at the Planning Commission meeting regarding the size of a home that can be built on a small lot. City Administrator Perrault clarified the statement that was made at the meeting regarding house and lot sizes. Councilmember Scott asked if the December 23 meeting would be canceled. City Administrator Perrault stated this would be his recommendation. He noted a special meeting would be held on December 16. Councilmember McClung explained he would not be in attendance at the December 91h meeting and possibly the December 16 meeting. ARDEN HILLS CITY COUNCIL WORK SESSION — NOVEMBER 18, 2019 13 ADJOURN Mayor Grant adjourned the City Council Work Session meeting at 8:40 p.m. Julie Hanson David Grant City Clerk Mayor DRAFT -ARQEN_HILLS Approved: December 9, 2019 CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL WORK SESSION NOVEMBER 20, 2019 6:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the Special City Council Work Session at 6:00 p.m. Present: Mayor David Grant; Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Steve Scott Absent: None Also present: City Administrator Dave Perrault; Interim Public Works Director/City Engineer Todd Blomstrom; Community Development Manager/City Planner Mike Mrosla; Associate Planner Joe Hartmann; City Clerk Julie Hanson; Sean Delmore and Erik Seiberlich, WSB & Associates; Mike Schwartz and John Ward, Mounds View School District 1. AGENDA ITEMS A. MVHS Traffic Study Discussion Community Development Manager/City Planner Mrosla stated at their September 23, 2019 meeting, the City Council approved WSB's professional services agreement to study school related traffic on Lake Valentine Road adjacent to Mounds View High School. At that meeting, the City Council requested a meeting with WSB to provide input prior to compiling the information and making a formal recommendation. WSB has completed its initial data collection and will be presenting the following information to Council: • Background of the study • Our data collection efforts • Findings from our data and field observation • Issues and constraints • Potential opportunities (alternatives) for improving the circulation and safe Sean Delmore, Director of Traffic Engineering for WSB, stated he was working to get information to the Council from the Mounds View High School traffic study. He discussed the ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — NOVEMBER 20, 2019 2 background that led to the study and the data that has been collected by WSB. He explained the number of pedestrians crossing this street was a concern. He reported lighting could be improved to increase safety. Mike Schwartz, Mounds View High School, asked when WSB would have a recommendation for the City. Erik Seiberlich, Project Engineer for WSB, anticipated a draft recommendation would come before the City Council in January of February of 2020. Community Development Manager/City Planner Mrosla anticipated the City would have construction plans ready for the summer of 2020 in order to have this matter wrapped by prior the beginning of the next school year. Councilmember Holmes encouraged staff and WSB to speed this process along if at all possible. Mayor Grant agreed stating he would like to see this project moved along. Mr. Seiberlich described the data collection activities that were conducted by WSB. He commented on the turning movement information that was collected and showed the Council a short video. He discussed how the entrances were controlled during school drop-off and pick-up times and noted where staff/police officers were located to assist with pedestrian crossings. Councilmember Holden questioned what the AM and PM peaks hours were. Mr. Seiberlich stated the AM peak hour was from 7:40 to 8:40 a.m. and the PM peak hour was from 3:00 to 4:00 p.m. He commented on how closing the west entrance has improved safety. He reported at this time there were too many pedestrian conflict areas. Councilmember Holmes expressed concern with the fact the school had changed the bus drop of plans. Mr. Seiberlich discussed how parents doing u -turns after dropping a child off at school was aggravating the traffic concerns on Lake Valentine Road. He commented further the pedestrian concerns along Lake Valentine Road noting each of the conflict points. Further discussion ensued regarding the findings from WSB. Councilmember Holden questioned when this corridor would be changed or improved. Community Development Manager/City Planner Mrosla stated he was uncertain when the area would be improved. Councilmember Holmes questioned if a pedestrian bridge had to be ADA compliant given the fact all handicap parking would be located adjacent to the school. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — NOVEMBER 20, 2019 3 Mr. Seiberlich commented a pedestrian bridge would have to provide opportunities for all people to use the facilities. He stated he could investigate this further but noted it was his understanding the bridge would have to be ADA complaint. He did not recommend the City consider pursuing a tunnel given the security measures that would have to be put in place. Councilmember Holden inquired how much an ADA compliant bridge would cost. Mr. Delmore estimated the bridge would cost $1.8 million. Councilmember Holden asked how far the backups occurred during AM and PM peak times. Mr. Delmore discussed how far the backups can be in the morning and afternoons. Councilmember Holden questioned what the City could do in the short-term to address the safety concerns given the number of near misses that were occurring at the school. Mr. Delmore stated this is a very good question. He commented on the safety measures the school has already taken, such as closing one of the entrance points and having staff and a school resource officer assisting with directing traffic. Community Development Manager/City Planner Mrosla reported additional street lighting would be installed to assist with pedestrian safety. He estimated the lights would be installed in the next three weeks. Councilmember Holden inquired if a no u -turn sign could be installed. Councilmember Holmes supported the installation of a no a -turn sign. Mr. Delmore commented parents may still complete a u -turn and this would now become an enforcement issue. He discussed how a school speed zone sign would assist with slowing traffic around the school. Councilmember Holden asked if having another Sheriff Deputy would assist with calming traffic during peak hours. Mr. Delmore stated this could assist with addressing the situation, but noted it would be even better for a good process to be created for student drop off and pick up. Councilmember Holmes commented she believed the only option that viable was the middle option with the light. Mr. Schwartz indicated he supported this recommendation as well so long as there was a single crossing, potentially shifted further to the east. Councilmember Holden explained a pedestrian bridge would cost too much and have a tunnel would create other safety concerns. For this reason, she supported having a traffic signal along ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — NOVEMBER 20, 2019 4 with the school district looking into purchasing the State property to assist with addressing the stacking issues. Mr. Delmore stated this would assist with addressing some of the traffic and access concerns. Councilmember McClung commented another thing to consider would be to create a median to assist with directing traffic and to improve pedestrian safety. Mayor Grant indicated his main concern was that the City was receiving maximum safety for the students and pedestrians crossing the roadway. He supported the combination of the State property and having a single pedestrian crossing. Interim Public Works Directory/City Engineer Blomstrom questioned what the minimum separation was for a lighted pedestrian crossing from an adjacent intersection. Mr. Delmore stated he did not know the number off the top of his head. He commented there was a certain amount of separation that was required. He indicated it would be a real improvement to eliminate the offset intersection. Mayor Grant commented further on how he liked the design that included the State property. Councilmember Holden stated she wanted to be assured the solution addressed traffic flow and pedestrian concerns. She recommended the State property be considered in the solution along with a single pedestrian crossing. She requested the school district consider implementing short- term solutions as well. Mr. Delmore indicated he would be speaking with school district officials and City staff and thanked the Council for their input. Mayor Grant recessed the Council worksession meeting to a Closed Session at 7:47 p.m. B. Union Negotiations Update (Closed Per M.S. 13D.03, Subd. 1(B) and 179A.01 to 179A.25) City Administrator Perrault explained the Council would be meeting in Closed Session to receive an update on Union Negotiations. 2. COUNCIL COMMENTS AND STAFF UPDATES None. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — NOVEMBER 20, 2019 ADJOURN Mayor Grant adjourned the City Council Work Session meeting at 8:48 p.m. Julie Hanson David Grant City Clerk Mayor DRAFT -ARQEN_HILLS Approved: December 9, 2019 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING NOVEMBER 25, 2019 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Steve Scott Absent: None Also present: City Administrator Dave Perrault; Interim Public Works Director/City Engineer Todd Blomstrom; Community Development Manager/City Planner Mike Mrosla; Associate Planner Joe Hartmann; City Clerk Julie Hanson; Senior Engineering Technician David Swearingen; and Assistant City Attorney James Monge PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the meeting agenda as presented. The motion carried unanimously (5-0). 2. PUBLIC INQUIRIES/INFORMATIONAL None. 3. RESPONSE TO PUBLIC INQUIRIES A. Public Inquiry Response from November 12, 2019 City Council Meeting City Administrator Perrault reviewed the response staff sent to a resident regarding the Met Council's affordable housing requirements for the City of Arden Hills. He noted he spoke to the resident and addressed the questions in detail. He reported the City's Comprehensive Plan was a long-term guiding document and was not a short-term development plan. He explained Arden ARDEN HILLS CITY COUNCIL — NOVEMBER 25, 2019 2 Hills has met all of the Met Council's requirements, including the affordable housing requirements. He reported the Met Council approved the City's Comprehensive Plan on November 13. 4. STAFF COMMENTS A. Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update City Administrator Perrault provided an update on TCAAP stating litigation with Ramsey County was ongoing. B. Transportation Update Interim Public Works Director/City Engineer Blomstrom reported MnDOT was completing work on I -35W for the 2019 construction season. He explained MnDOT was shifting this project to a winter configuration. He anticipated additional information for the 2020 construction season will be available in March 2020. 5. APPROVAL OF MINUTES A. November 7, 2019, Special City Council Executive Session (Closed) B. November 12, 2019, Regular City Council MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the November 7, 2019, Special City Council Executive Session (Closed) meeting minutes; and November 12, 2019, Regular City Council meeting minutes as amended. The motion carried unanimously (5-0). 6. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve Resolution 2019-040 Accepting the Liability Coverage Limits from the League of Minnesota Cities Insurance Trust (LMCIT) C. Motion to Approve Resolution 2019-041 Adopting 2040 Comp Plan D. Motion to Approve Payment No. 4 (Final) — VEIT & Company, Inc. — Old Snelling Bridge Replacement Project MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). 7. PULLED CONSENT ITEMS None. ARDEN HILLS CITY COUNCIL — NOVEMBER 25, 2019 8. PUBLIC HEARINGS 3 A. Planning Case 19-010 — Site Plan Review and Conditional Use Permit — 1770 County Road E2 W (Valentine Hills Elementary) Associate Planner Hartmann stated Mounds View Public Schools ISD # 621 has submitted an application for a site plan review at 1770 County Road E2 W ("Valentine Hills Elementary School"). The subject property is located within the R-1, Single Family Residential District and is guided as Institutional Use in the Land Use Plan. The Applicant is proposing to renovate the building at two locations on site. The proposed additions would be located on the south and west sides of the property and will match the existing architectural materials. Associate Planner Hartmann explained the use as a public elementary school was originally granted under a Conditional Use Permit when the school underwent a significant expansion in 1987 (Planning Case 87-03). The last major remodel to the property occurred in 2000 (Planning Case 00-023) for a 10,000 square foot classroom addition. As per City Code Section 1320.075 Subd. 2, the Subject Property meets the special requirements for a general education school within the Single Family Residential (R-1) District. The Zoning Ordinance requires a Conditional Use Permit for a "general education school" in the R-1 Zoning District where the Subject Property is located under City Code Section 1320.05. Because the renovation will expand the area of the building, a Conditional Use Permit amendment is required for the Subject Property. Associate Planner Hartmann commented per City Code Section 1355.06, an application for a Conditional Use Permit amendment shall be administered in the same manner as required for a new application. Any structural alteration, enlargement or intensification change in site plan, or similar change not specially permitted, shall require City Council action and all procedures shall apply as if a new application were being requested. Staff commented further on the request and recommended the Council hold a Public Hearing. Mayor Grant asked if the parcel directly behind the school was owned by the City. Interim Public Works Director/City Engineer Blomstrom reported this was the case. Councilmember Scott requested further information regarding the work that would be done on the HVAC system. Associate Planner Hartmann explained three new air handlers would be placed on the roof. Councilmember Holden questioned what the new height of the school building would be. Community Development Manager/City Planner Mrosla stated the school would be adding one additional story and would blend into the existing facade of the building. He indicated the addition would be no higher than the existing structure. Mayor Grant opened the public hearing at 7:16 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 7:17 p.m. ARDEN HILLS CITY COUNCIL — NOVEMBER 25, 2019 9. NEW BUSINESS 2 A. Planning Case 19-010 — Site Plan Review and Conditional Use Permit — 1770 County Road E2 W (Valentine Hills Elementary) Associate Planner Hartmann stated as per the plans submitted, the Applicant is proposing two (2) building additions. The classroom addition is located on the south side of the building and is highlighted in orange in the image above. This proposed addition is located on existing greenspace onsite. The proposed addition will be two (2) stories totaling 9,000 square feet and match the height of the existing school. The proposed addition will include flex learning space, one (1) additional classroom and the relocation of existing academic programs that are currently located within three (3) existing classrooms. The three (3) existing classrooms will then be remodeled and utilized as standalone classrooms. The proposed addition on the west side of the building is a 1,000 -square foot addition to the existing cafeteria that will match the height of the existing cafeteria. Associate Planner Hartmann indicated the Zoning Ordinance requires a Conditional Use Permit for a "general education school" in the R-1 Zoning District where the Subject Property is located under City Code Section 1320.05. Because the renovation will expand the area of the building, a Conditional Use Permit amendment is required for the Subject Property. Per City Code Section 1355.06, an application for a Conditional Use Permit amendment shall be administered in the same manner as required for a new application. Any structural alteration, enlargement or intensification change in site plan, or similar change not specially permitted, shall require City Council action and all procedures shall apply as if a new application were being requested. Associate Planner Hartmann reviewed the Plan Evaluation and offered the following Findings of Fact: 1. Valentine Hills Elementary School is a two-story brick building located on a 10.92 -acre parcel within a residential area. 2. Mounds View Public Schools ISD #621 is requesting site plan review for a proposed expansion to the Valentine Hills Elementary School. 3. The use of the Subject Property as a public elementary school is permitted under a Conditional Use Permit. 4. Any expansion of the existing building would require the approval of a Conditional Use Permit Amendment. 5. The new addition will allow for a new cafeteria renovation and expansion, and four additional classrooms, as well as upgrades to the utilities and exterior lighting. 6. Zoning Code Review of the Subject Property regulations concludes that the proposed land use application conforms to City district provisions. 7. The proposed site plan will not impact parking, loading, or circulation demands since the addition is to better accommodate existing building uses and will not increase capacity or intensity of use. 8. The proposal is not expected to adversely affect the surrounding area of the community as a whole. ARDEN HILLS CITY COUNCIL — NOVEMBER 25, 2019 5 Associate Planner Hartmann reported the Planning Commission reviewed this application at their November 6, 2019 meeting. At that time, the Commission recommended approval by a 5-0 vote of the Mounds View School Districts application for Site Plan Review and Conditional Use Permit amendment, based on the suggested findings of fact and subject to following conditions: 1. All conditions of the original Conditional Use Permit shall remain in full force and effect. The Conditional Use Permit Amendment approvals shall expire one year from the date of City Council approval unless a building permit has been requested or a time extension has been granted by the City Council. 2. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to the plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 3. A Grading and Erosion permit shall be obtained from the city's Engineering Division prior to commencing any grading, land disturbance or utility activities. The Applicant shall be responsible for obtaining any permits necessary from other agencies, including but not limited to, MPCA, Rice Creek Watershed District, and Ramsey County prior to the start of any site activities. 4. Heavy duty silt fence and adequate erosion control around the entire construction site shall be required and maintained by the Developer during construction to ensure that sediment and storm water does not leave the project site. 5. The Applicant shall be responsible for protecting the proposed on-site storm sewer infrastructure and components and any existing storm sewer from exposure to any and all stormwater runoff, sediments and debris during all construction activities. 6. Prior to the issuance of a Grading and Erosion permit, the Engineering Department shall review and approve final grading and utility plans in writing. 7. Prior to the issuance of a building permit, a landscape financial security of $2,500 shall be submitted. Landscape financial security shall be held for two full growing seasons. 8. All rooftop or ground mounted mechanical equipment shall be hidden from view with the same materials used on the building in accordance with City Code requirements. 9. Prior to the issuance of a building permit, the Applicant shall submit a materials board to be approved in writing by staff. 10. All light poles, including base, shall be a maximum of 25 feet in height and shall be shoebox style, downward directed, with high-pressure sodium lamps or LED and flush lenses. Other than wash or architectural lighting, attached security lighting shall be shoebox style, downward directed with flush lenses. If complaints are received the lighting adjacent to residential uses shall utilize house shields as directed by the City. In addition, any lighting under canopies (building entries) shall be recessed and use a flush lens. MOTION: Councilmember McClung moved and Councilmember Holmes seconded a motion to approve Planning Case 19-010 for a Site Plan Review and Conditional Use Permit for Valentine Hills Elementary School located at 1770 County Road E2 W, based on the findings of fact and the submitted plans in the November 25, 2019 Report to the City Council. ARDEN HILLS CITY COUNCIL — NOVEMBER 25, 2019 6 Councilmember Holden expressed frustration with the manner in which the school district has conducted themselves with the High School renovations. She encouraged staff to be sure the school was constructed the plans presented to the City for the Valentine Hills Elementary School. Community Development Manager/City Planner Mrosla stated this would be staff's intention. He commented any significant modifications to the plans would have to be approved by the City. Councilmember McClung commented he supported the plan and noted the Planning Commission had a nice discussion on this request with comments focused on water runoff and the HVAC units. The motion carried (5-0). 10. UNFINISHED BUSINESS None. 11. COUNCIL COMMENTS Councilmember Scott reported the heaviest travel day of the year may coincide with an upcoming winter storm. He encouraged residents to use caution when traveling over the Thanksgiving holiday weekend. He also thanked all first responders and the Public Works crews for their dedicated service to the community over the holidays. Councilmember McClung commented he would not be attending the December 91h City Council meeting as he would be out for surgery. He wished everyone a safe and Happy Holidays. Councilmember Holmes asked if the street lights had been installed near the Mounds View High School. Interim Public Works Director/City Engineer Blomstrom reported the City authorized the installation of the street lights and these would be installed by Xcel in the next few weeks. He commented further on the power lines that would be put underground by Comcast. It was noted these lines would be put underground after the ground froze. Councilmember Holmes reported Arden Hills had a Green Corp member on staff (Danica) and this individual was working to make the City more sustainable and environmentally friendly. Councilmember Holden requested staff look into getting another projector in the Council Chambers in order to allow staff presentations to be viewed by the public. Mayor Grant commented he needed to receive committee requests from the City Council members. Mayor Grant congratulated the Planning staff for all of their efforts on the City's 2040 Comprehensive Plan. ARDEN HILLS CITY COUNCIL — NOVEMBER 25, 2019 7 Mayor Grant wished everyone a Happy Thanksgiving. ADJOURN MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to adiourn. The motion carried unanimously (5-0). Mayor Grant adjourned the Regular City Council Meeting at 7:29 p.m. Julie Hanson City Clerk David Grant Mayor -ADEN HILLS MEMORANDUM DATE: December 9, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst SUBJECT: Budgeted Amount: Actual Amount: N/A N/A Council Should Consider A. Approve Claims and Payroll or B. Reject Claims and Payroll CONSENT ITEM - 6A Funding Source: N/A Background Payroll is processed biweekly and accounts payable is processed weekly. Budget Impact NA Attachments 2019 Payroll #24...................................................................... $80,734.11 Total Payroll $80,734.11 Paid Claims ---11/23/2019 through 11/29/2019 (Check Nos. 48938-48945 and ACH Checks) .................................... $42,696.15 Total Accounts Payable $42,696.15 Total Claims $123,430.26 CITY OF ARDEN HILLS PAYROLL # 24 CHECKS DATED: Biweekly: 11/29/19 11/09/19 - 11/22/19 EMPLOYEE DEDUCTIONS I AMT. I CITY BENEFIT Payment Method FIT 1 6,236.751 FSA Dependent Care Reimb. EFT SIT 1 3,017.691 0.00 EFT FICA Oasdi 1 4,256.181 4,256.18 EFT FICA Medicare 1 995.381 995.38 EFT TOTAL TAXES 1 14.506.001 5.251.56 Health Premium 144.641 900.00 Dental Premium 49.621 0.00 FSA Health Care Reimb. 0.00 FSA Dependent Care Reimb. 0.00 TOTAL FLEXIBLE SPENDING 194,26F 900.00 HSA Health Saving 0.00 125.00 Health Care Savings Plan -Retirement 0.00 Health Care Savings Plan -2% 360.66 Health Care Savings Plan -4% 438.14 TOTAL HEALTH SAVINGS 1 798.801 125.00 PERA 4,174.11 4,816.29 ICMA 2,527.75 378.42 Central Pension Fund -Union 606.72 Life/Addl MN State Retirement System 0.00 0.00 TOTAL RETIREMENT 7,308,58F 5,194.71 IUOE 49 Dues(Union) 0.00 LTD/STD Insurance 0.00 PERA Life Insurance 0.00 Life/Addl/Dep Life 0.00 0.00 Life/Addl 0.00 UNUM 0.00 AFLAC 0.00 TOTAL VOLUNTARY 1 0.001 0.00 Total Employee Deductions 22,807.64 Net Payroll 0.00 Direct Deposit 46,455.20 Gross Payroll Tie -Out 69,262.84 Plus City Paid Benefit 11,471.27 TOTAL PAYROLL COST 80,734.11 FICA TIE -OUT Gross Payroll 69,262.84 Less Total FSA 194.26 Less Total HAS 798.80 Less Voluntary Ins 0.00 Plus ICMA Employer 378.42 Net P/R Subject to FICA 68,648.20 FICA Oasdi @6.20% 4,256.18 FICA Medicare @ 1.45% 995.38 4/P Check* 4/P Check* 4/P Check* 4/P Check* EFT EFT EFT EFT EFT A/P Check* EFT A/P Check* A/P Check* A/P Check* A/P Check* A/P Check* EFT EFT Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax Deposit Service. Transfers are typically made up to two days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. Accounts Payable Checks by Date - Detail by Check Date User: pang.silseth Printed: 11/27/2019 12:24 PM -----ADEN HILLS Check No Vendor No Invoice No Vendor Name Check Date Description Reference Check Amount ACE 0382 ICMA Retirement Trust - 106944 11/29/2019 PR 11292019 PR Batch 00300.11.2019 ICMA Employee Perce PR Batch 00300.11.2019 ICM 327.96 PR 11292019 PR Batch 00300.11.2019 ICMA Employer Perce PR Batch 00300.11.2019 ICM 378.42 Total for this ACH Check for Vendor 0382: 706.38 ACE 0387 ICMA Retirement Trust- #302482 11/29/2019 PR Batch 00300.11.2019 ICMA Employee Perce PR Batch 00300.11.2019 ICM 346.25 PR Batch 00300.11.2019 ICMA Employee Dedu PR Batch 00300.11.2019 ICM 1,853.54 Total for this ACH Check for Vendor 0387: 2,199.79 ACE 0576 TimeSaver Off Site Secretarial Inc. 11/29/2019 M25212 PC Meeting 11/6 215.00 M25212 CC Meeting 11/12 145.00 Total for this ACH Check for Vendor 0576: 360.00 ACH 1223 Adam's Pest Control, Inc. 11/29/2019 2851486 Pest Control November 71.59 Total for this ACH Check for Vendor 1223: 71.59 ACH 5493 Jolene Trauba 11/29/2019 11262019 Mileage Reimbursement 10/2-11/21 72.27 Total for this ACH Check for Vendor 5493: 72.27 ACH ALPI Allegra Print & Imaging Inc. 11/29/2019 159571 November Newsletter 1,736.12 Total for this ACH Check for Vendor ALPI: 1,736.12 48938 10200 Badger State Inspection LLC 11/29/2019 1000772 AT&T Antenna Upgrade AR#423 861.00 Total for Check Number 48938: 861.00 48939 FRID Jeff Frid 11/29/2019 11262019 Mileage Reimbursement 11/20-11/22 52.20 Total for Check Number 48939: 52.20 48940 0257 Minnesota Dept. of Health 11/29/2019 11132019 Q4 2019 Water Connection Fee 4,202.00 Total for Check Number 48940: 4,202.00 48941 103555 David Montgomery 11/29/2019 11072019 Expense Reimbursement 15.16 AP Checks by Date - Detail by Check Date (11/27/2019 12:24 PM) Page 1 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for Check Number 48941: 15.16 48942 AR -NIH NIH Homes 11/29/2019 11262019 Escrow Refund -Driveway and Landscape, 3274 10,000.00 Total for Check Number 48942: 10,000.00 48943 0155 Office of MN IT Services 11/29/2019 W19100596 October Phone 736.14 48944 0327 Staples Business Advantage 3430448942 Supplies 3430448942 Supplies 48945 6368 Veit & Company, Inc. PW2018-0102P4 Old Snelling Bridge Payment 4 Total for Check Number 48943: 736.14 11/29/2019 57.04 Total for Check Number 48944: 66.99 11/29/2019 21,616.51 Total for Check Number 48945: 21,616.51 Total for 11/29/2019: 42,696.15 Report Total (14 checks): 42,696.15 AP Checks by Date - Detail by Check Date (11/27/2019 12:24 PM) Page 2 'It EN HILLS MEMORANDUM DATE: December 9, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director SUBJECT: 2020 Non -Union Employee Compensation Plan Budgeted Amount: Actual Amount: N/A N/A Council Should Consider CONSENT ITEM — 6B Funding Source: N/A The City Council should consider approving the 2020 non-union employee compensation plan or provide further direction to City Staff. Background Annually, the City Council evaluates its compensation plan and determines if a cost of living adjustment (COLA) is appropriate. The 2020 budget was prepared with a 3.0% increase for employees, which is what is proposed for the I.O.U.E. union members. This, in effect, helps to maintain the City's place in the market. The seasonal employee compensation plan has been reviewed by staff and adjustments have been made, if necessary, to comply with minimum wage laws. Attached for Council approval are the compensation plans for January 1, 2020, for non-union employees as well as the proposed 2020 seasonal employee compensation plan. Attachments Attachment A: Proposed 2020 Non -Union Employee Compensation Plan Attachment B: Proposed 2020 Seasonal Compensation Plan 1� M 00 A M M ID 00 c M O 00 M S M 00 O M lD M c N M M N 1- ri Ln r-1 1�31(n N (n31rl� N 00 Ln Ln Ln 00 M O Q) O 1:1: O N Ln 1� 00 O N lD 00 O M Ln 00 T r- r-1 Ln 00 m 1- N N N N N N N M M M M M l:T lzl- l:T Kt Ln Ln Ln lD lD lD 1, r- 0) 00 lD r -I Kt Ln Kt N 01 r- Ln Ln LD O 00 O 1- O O 00 Ln N r-1 N 00 lD 00 r -I :� W M (0) Ln M N N M lD Q) Ln ri O O r1 Ln -i Q) Q) ri Q) O N M Kt lfl r- (7) c -I M Ln 1, Q) -1 �t r- O M lD Ol M I'D O Ln c -I N N N N N N N M M M M M Ln Ln Ln Ln lD LD 1- r - 00 c -I Ln 1� LD N r, c -I M lD 00 N 1, Ln lD O Q) -:t Ln -zt -1 00 lD lD Q) .-I N 1, r1 Ln .-I 1, N N N r-� N r-� Ln 3: Lf) o0 N Q) o0 Q) O) O N IZT Ln 1l 00 O N I:T LD 00 O M Ln 00 r-1 :T 1� T 00 N r -I N N N N N N N M M M M M Kt �t Kt �t Ln Ln Ln lD lD lD 1- Ln lD lzt O N M N M r-lzl- N N (n r-�t lD M lD Ln M O 1- Ln lD Ln l0 W r-1 lz� 00 M 00 Ln M N N M M M t r -I Q) C) c -I Ln O W 00 oo m O N M 4 1p n m r-1 M Ln 1, o� r -i 4 r, m N lD m M lD O c -I -I N N N N N N N M M M M M M M M lD lD 1- .� m Ln O Ln 00 c -I M lD M -:t N N LD Ln O c -I M lD M O O O O N K:J: r-,� r-1 Lr) O 1� K:I: N -1 N Kt r,� r-1 1, Ln ;� K:J: r-� N 0) 00 Q, m m O r-1 N Ln 1� 00 O N 4 l6 00 O m Ln 00 -:zi- r, r-1 T 00 QJ r1 r-1 N N N N N N N M M M M Mlzt M M Ln lD lD lD Ln N MI:t M M 00 O r M n Kt N M M O lzt r-1 N M r r-1 00 M r M ti- Ln lD 00 O :t 00 N 00 Ln M r-1 c -I M Ln m qt O m m O It O n 1-� 00 Ql O N M 4 lD r-� Q) c -I M Ln r� C ) rl 4 n Q) N lD Q) M l0 r1 -1 r1 N N N N N N N m m m m m zT :i- zT Ln m Ln lD lD 00 O 00 N M N 00 M lD 00 O M (,D -1 00 M M N lD 1, M N 00 M m O O N I;t r- O Ln O LD I;t N r-1 N M lD r-1 1- I;t M I;t r- r-1 00 lD 00 o) O r1 N 4 Ln 1-� 00 O N 4 LD 00 O M Ln 00 -1 4 r� r1 4 c -I ri r -I N N N N N N N M M M M M Ln M Ln lD lD M 00 1l N M ri lD 00 00 1� Ln N M 1� LD P� O P� 00 M r, lD M O LD Kt Kzj: Ln lD 00 O M rl� N 00 Lf) N r -I ri N Ln 00 M O 00 00 O ;� Q) lD 1- 00 m O N M Kt lD r- m r-1 M Ln 1- m r1 1� m N LD m N r -I -i r -I N (14 N N N N N M M M M M zt t M Ln M lD O lD 00 lD O N O lD c -I �t (,D 00 O M 00 M M M 00 N N O 1� M O M M O N Kt r--: O Lf) O lD M N r-1 M lD O ID Kt M lfl r-1 lD lD 1-� Q) O r 1 N -4 Ln r, m O N -:*- lfl o0 O M Ln 00 , 1� ri r-1 N N N N N N M M M M M Kt Ln Ln Ln lD v mm N M Ln lD 1- 00 al O `� N M Lf') t.0 I" 00 Ol O -,N M i ri c -I ri r -I ri r -I ri r -I ri r-1 N N N N N O O N Ln M Ln N r N Ln O n lD n O Ln O Ln O Ln O 00 N O N lD 00 r-1 ;I- r- O M r- O 00 M r- N lD r-1 Ln O lD 00 c -I c -I c -I c -I c -I N N N M M M t I;t t. Ln Ln lD lD 1� r� 00 a M c -I r -I M lD O lD M N M lD c -I 00 1- 00 c1 lD c -I lD c -I lD D lD 00 O N lD Q) c -I t n O M O '1 00 M" N lfl r -I Ln O c1 ri c1 ri c1 N N N M M M Ln Ln l0 lD 1, r- M I;t lD 00 Ln N N lD N M 00 00 N r -I Ln 1.0 lD I;t �t M rl rI M Ol M N O1 Ln I� r� m O c �t lD M O1 lD I, lD r- LD -1 M O1 I- M O1 Ln Ln lD Ol N lD N rl Ln I-� ci N 4 Ln c -I rl rl -4 Ln Ol M O lD m Il ri M N rl O O M r -I I:T M m Ln rl Ln Il N LD rl lD M N N 00 N N Ln O 00 01 M O r1 Ln M Ln N M 01 O C. . N-4 . . r, . O . M . lD . m . M . I, . ri . Ln . O . 4 . m . Ln . rI . I, . M . O . r- . Ln . M . rl -i :t I;t Ln Ln Ln Ln 110 r- 00 W 00 m O O 1-I N N M lzT Ln lD rI -1 rI r-1 rI r-1 rI r-1 rI .--� T Ln I� 00 N r1 M m Ln rl c -I M O O rI O m O m Ln lD m N I:zt O 00 N N N lD Ln M O i rl Izi: Ol 1p lD 1p 1-1 1p rl� 00 I, M r- LD N M O r- N N -i M lD Ln 00 �I;t 00 M r 00 00 M M O1 O1 Ln 00 00 I- Ln �t LD c rI I- rI Ln O O1 M -zt Ln O1 lD c lD 00 lll M Cl r, lfl r, O Ln N r -I M Il M M Ln rl Ol N 00 00 N r -I Ln M O M Ln oo c -I -:t 00 rl Ln M m I� N n N 00 M O lD M r-1 O1 I� LD I:T IZI- ZT IZI- Ln Ln Ln LD lfl LD r- r- 00 00 Ol Ol O r -I .--I N M M I;t Ln rl rI rl rl r1 rl r1 rl lD Ln M I� r- O1 Ln 00 I- rI O N I- I�t N 00 M M N It lD Cr) O M 00 Ln M Il Cl Ln o0 Ln N rI O lD ql: Cl M o0 Ol 00 M O r -i r1 `l: O1 I, LD lD r, 00 rI I� 00 I� r, -zt N O1 O Ln M Ln N I� Ln N Ln I;t N Ln M I- 00 r- LD I;t r- r- r- Ln Ln lD N I;t Ln lD r -I N r -I r" rI lD M c -I rI M r- M rI c -I � Ol rl 00 N Cl O � N � rI N o0 . 01 . N . I;t . r- . O . M . W . O1 . M . r- . r1 . Ln . 01 . lzl- . 01 . Ln . O . I- . M . O . n . Ln . M . -i M t t Ln Ln Ln Ln lD lD I- n r- 00 00 01 O O c -I N N M Ln rl r -I rl r -I rl r -I rl r -I Ln 00 M M r - Ln Ln r - 00 rl N M lD 00 I- M M Ln N O M N N lD O Lf) ;� n O1 N M 00 rI 1-1 CO O Ln 1-1 lD O Ln Ln o0 Ln lD I- N lD CO Ln CO lD O N N M O Ln M N lD Ln lD r1 M t M O M oo O Ln Ln r M M N O M O Ln -zt O-�t n N O�lzl- Ln n Ln m Ln lll M lll Il lD r,� O Ln rI c N lD M N lzz O Ol r I� rl r -I O M 00 O M Ln 00 rI -zt 00 c -I Ln m M Il N rl N 00 M O lD m rI O1 Il M ;I- I;t I;t Ln Ln Ln lfl LD lfl r- r- 00 00 M M O r1 rI N M M rl r -I rl r -I rl r -I rl Ln Ln c -I -:t c -I rl I, N o0 M Ln -i c -I M m M I, 00 Ol 00 N M I� O M rI 00 'ZI: lfl 'ZI: lz� O 00 Ln r1 lD lD lD O O O N O O O O Ln lD m rI m O1 lD �t N rI O M r1 lD m lD r1 M O O M m O m O O Q WrI 01 rI 01 M � M r m m rI 00 O O 00 I- CO M � Ln Ln O O �Ln �t n O LD N rI r-1 M I- N O rI M m I- n r1 00 m m c -I m O rI N n Ol N qzzl n O M LD 01 M rl r -I Ln 01 ' 01 Ln O lD M O I� Ln M m M zt t zt Ln Ln Ln Ln lD lD I- r, n 00 CO Ol O O rl N N M rl c -I rl c -I rl c -I rl 00 rI 00 Ln q* 00 M -i M M M lD I- Ln r1 Ln M N �t Ln r -I �t r -I N r1 Ln I- 00 O rI lD M I� O O N O1 N O O r-1 O Ln lD Ln Ln Ln lD N I;t n M MI;t t O c -I O I, Ln I, Ol qt 00 00 N 00 n O M 00 N I� Ln lD rI c -I I, M M I� Ln M -:1- 00 I, M lD M -:I- c1 Ln �t lD M M Ln 00 M Ol lD Ln lD Ol qzl r-1 O r Ln N r -I M Cr 00 O lD lD O Cl lD o0 O M Ln o0 -i I, rI Ln O1 M I� N r� N r� M O W M r 00 M M �lzl- Ln Ln Ln lD W lD r- r- 00 00 M M O rI r -I N M M c -I rl c -I rl c -I rl O lD lD rl M M 00 M M M -zt M 00 LD -zt r- N '�t O o0 N O W :I- 00 Ln I;t -i Ln ;I- 00 M N N m N N lD 00 rI m M I- M m rI m O N ri I, 00 rl lD rl I-� M O O1 4 lfl O1 00 O1 lD O1 4 N N o0 O lD r-1 M I- Ln 00 Ln m 01 00 lD M M Ln rI M N O 00 O) I;t Ln I;t Ln 00 M m� lD O Ln N O O N lD N O O M oo to � O n o o N O N o 0 . Ln I� . O1 . N . �t . n . O . M . lD . O1 . M . I- . r1 . Ln . m . I;t . m . Ln . O . lD . M . O . I- . It M M M Ln Ln Ln Ln lD lD I- r- r- CO 00 M O O c -I N N M rl r -I rl r -I rl r -I I- N O ri O 00 M lD r -I M O 00 00 00 �lzl- O M W M Ln t N N M 00 rI 1-1 O 00 00 Cl Ln Cl I- 1p 00 qz� N 1-1 I- Cl TI: N Ln lD M .4 rl r-1 M M O N O M N I- rI I'D Ln M I;t I;t m 00 O Zt rl Zt I- o0 �t N M o0 00 M Ln -zT N Ol CO 00 N c -I lD Ol rI Ln M Ln Ln :T Ln N N M Ln 00 N 00 lD Ln lD Cl M O Cl r -I Ln r -I O M o0 rl 01 Ln Ln 01 �l LD 00 O M Ln 00 -1 I:T r� r-1 Ln 00 M I, N r- N r- M 01 lD M O M M M I;t 't I;t 't Ln Ln Ln I'D lD lD I- n 00 00 01 m O O r -I N M rl c -I rl c -I rl O -1 O M I� O o0 -zT 00 r-1 M lD O lD rI 00 N I� M I:T -zl- W M I� 00 00 00 I� M M 'ZI: lfl -i M O I- ri M 00 lD rI I- 00 N O Ln N m M N M lD m N Ln m lD I- LD Ln r -I I" O 00 0) rl lD lD M W 00 mI;t N I;t r-1 I;t Ln M O 00 r- m Ln I- Ln M O O Ln Ln qt It N N m lD O Ln N O O N lD rI Cl Ol N I� Ln lD O r, � rl Cl rl . M . M . I- . M . N . It . r- . O . M . LD . M . M . lD . O . Ln . M . I;t . M . Ln . O . lD . M . M . I - m M I:T Ln Ln Ln M lD lD I- r- n 00 00 M O O r I r N rl r -I rl r -I rl GJ c1 N Lf) I� 00 O1 O `� N M TT Ln LD r- 00 m O rl N M TT i rl r-1 rl r-1 rl r-1 rl r-1 rl r-1 N N N N N O O N Ln Ql Ln N r1 N Ln O n lD n O Ln O Ln O Ln O 00 - N O N;I- W 00 r - r- O M r- O m M I- N W -i Ln O lD 00 rl c -I rl c -I rl N N N M m M 't I;t 't Ln Ln LD lD I- r- 00 O m Ln M rl r -I M lD O lD M N M lD rl m I- m rl lD rl lD rl lD Q I;t I'D 00 O N lD m rI I� O M r- O �t 00 m I� N LD r -I Ln W c -I rl c -I rl c -I N N N m M m :I- I:T Ln Ln lD lD r� W O o0 lD l0 M 1,0 N M M-zt O c M c I� M O r 00 l0 r1 M V) I� lD O M O N M��lzl- lD NI;t LD M M N 00 V) N r M O I- M -4 00 -4 lfl N 4 M O lD N O O 4 4 O lfl r-1 M' r -I O) V) N r-1 L71 r-1 N t 00 M O 00 00 O M M n r- 01 t N N LD N M lD �t lD N Ln I, M -1 I, M N l0 M N lD O� M It M It O LD N M l0 � . M . M . M . . . . Ln . Ln . Ln . lD . lD . . � 00 . 00 Ol . O . O . c -I . c -I . N M c -I r -I c -I r -I c -I r -I m N Q) I� lfl r, oo�t ri V) (,D N 00 qt N O IzT N M M M D) M N r-1 O O 00 N r -I V) M V) M Ol lz� M 0) Il N N M lD 01 M N 00 r-1 lD M M (.0 V) m m I- M m V) I;t LD N V) lD l0 I- r -I O I- M O 00 r-1 r-1 M lD O lD M N M lD O n lD n c -I n lD 00 M N I;t (7) Q) M lzz lz o0 O m V) 00 rl � ll c-I 00 N � r -I l0 r1 � M Cl V) N O M . m . M . t� . . . qt . Ln Ln . Ln . l0 lD . lD . n . r- . oo . oo . (7) . Q) . O . O . ri . N . M r -I c -I r -I c -I r -I I, O -ZT M r-1 O -ZT M -ZT 00 N O -ZT -1 o0 I- m LD o0 O lD O 00 m O 00 I4 M N ri 4) lD Z� M V) KZ� N V) oq lD r� O N LO -1 N N O .-I Kt r -I N 00 O 00 V) .-I I- I;t Kt 00 r- M 00 M r-1 N Ol V) r-1 r-1 -1 N 00 M Q) 00 r- Ol M 00 lD lD 00 M r-1 r-1 Ln N N Ln M Ln M V) I, Q) c � lfl Q) N V) (J) N l0 O � Q) � Q) � O lfl N Cl lD . M . m . M . m . ��-:t . . . Ln . M . Ln . lD . l0 . n r- . n 00 . 00 M . O . O . -1 . c -I . N r -I c -I r -I c -I r -I O zi- Ln zi- M O O 00 00 m l0 00 m V) I- 00 l0 m N M 00 V) V) O lD V) O 00 lD N lz� O r -I lD lD -! lz� lD r M I, 00 lz� r 1 00 lD U) 00 V) 00 M M M M -1 V) V) N 00 lzl- O 00 O 1,0 00 00 00 M N r-1 n N l0 r O r-1 N Ln O lD M N M Ln O r- Ln r- O lD Ln r- N c M 00 00 N � lfl 00 O M Ln 00 c -I � r r -I � W N r c -I lD c -I r, M Q) V) N . m M . M . M . . . . . Ln Ln . V) . lD l0 . lD . r, . r, . oo . 00 . Q) . M . O . O . c -I . N c -I r -I c -I r -I Ln 110 N Q) 00 I� I:T V) r -I LD M 00 I, D) N N IZT D) Q) lD O V) V) V) Cr) N 00 N M 00 Ln N 01 :Zt O) M O) 00 Z� 01 00 lD O r*4� Ln N O O M r -I 01 r- 00 r -I I- 00 Kt V) Kt O lD r -I 00 00 r-1 O lD r-1 V) N M O Lf) a) Ln N O O r-1 -�t n N (7) r� n Q) N oo Ln Ln oo M O r1 t c r1 Ln N N M V) r, Cl c -I lzzt lD Cl N V) fT N lD O lzz Q) lzl Q) lzl O_ _ lD N_ D) _ m Mm Mm Ln Ln Ln l0 lD r, n � 00 00 M O O c -I r1 —i r -i —i r -i r-1 00 Ln rn rn 00 Ln m 00 TT rn r- O TT m OI:T mI:T TT 00 m 00 N O 00 lD Ol Ln -1 U) V) al ('0 O n O Ol 00 O 00 00 Ln LD 00 r-1 M n r -I N V) 01 lD lD m I, O O 00 M m-4 N-4 m r-1 r -I O O';t N n M r-1 O O N m m m M N N m m lD Ln I'D Q) I'D Ln n N O N r, O N lzzl lD 00 O N V) 00 c I lzzl r, O lzz W N l0 c I l0 c I Il M_ O) V) m m m m m V) Ln V) l0 1,0 l0 I, r� 00 00 M M O _ O _ r -I M O V) Kt M Kt N 00 I- m m m lD Kt I:T M 00 r-1 lD M I:T r-1 V) O n M 00 c -I O M n N Qp 0l -1 M lD N Ln ri U) V) n O N V) N M lD ';t M 00 �':t O r-1 M lD r -I l0 M N V) Kt O) M n '�t Kt O rn -4 r-1 O O c M r, N Q) n lD o0 N n Ln Ln F, N Q) O M O Ozi- Q) r-1 M V) I� D) r -I lzl lfl D) N V) Cl N l0 O lzzl� Q) M Q) lzzl� O lD N N m m m m m 1n Ln 1n lD lD r, r� r, o0 0o a) O O r-1 N Kt V) (.0 N Kt ';t r-1 lD 00 M 00 0) N V) N K* r-1 .-1 r-1 (.0 M O) r-1 O c -I n 1116)lDl M Ol lD 00 � � W 00 � O 00 M 41 N W lD M r-1 n 00 O N MN Ln M lD (DM 00 M 41 n n M N N V) M N Ln N c -I O ON V) Q) V) N c -I N Q) V) -:tLn Q) Ln -:t (.D r-1 Q) r -I 00 O N l0 00 O N V) 00 r-1 � r O � 00 N lD r lD r I- N O) N M M M M M zT 4 zT 4 Ln V) Ln LD l0 LD I� r� oo 00 Q) Q) O O c -I r -I rl 'zl- V) M I, 00 O 00 M M r" N V) M .-I M V) M M M 00 'zl- N V) 00 N lD lD 00 Ql n O N Ln M M Ln N M 0) I Ln N M O lD m c -I c -I 't O c -I I'D rl U) c -I lD c -I f- (D m � (N m m m m ri I- :1- c -I O O c -I M I- N 00 l0 lD o0 c -I r, -:t -z* LD c -I M M N M M I� Cl r Ili Lr I� O) r-1 � lD O) N Lr fT N lD O � O) M 00 � O) V) _ N _ N _ M M _ M _ M _ _ _ _ _ _ V) _ M _ V) _ l0 _ lD _ I- _ r- _ I- _ 00 _ 00 _ M _ M _ O ri GJ ffu c1 N M S mlD r- 00 m O r-1 N M S Ln lD I" 00 m O r -I Nm i ri r-1 ri r-1 ri r-1 ri r-1 ri r-1 N N N N N O O N M M M N ri N M O n lD n O M O Ln O Ln O 00 A N O N lD 00 r-1 ;1- r- O M r- O 00 M r- N lD r-1 V) O >- 'zt LD 00 r-1 r-1 r-1 r-1 r-1 N N N M M M 'zt ';t 'zt Ln Ln lD lD f- r- 00 J H Z O D) L ) M c -I r-1 M lD O lD M N M lD c -I 00 I- 00 c1 lD c -I lD c -I l0 O ';t lD 00 O N qt lD M -1 qt n O M r- O'�t 00 M n N LD r1 Ln C c1 r-1 c1 r -I ri N N N M M m I:T V) V) lD lD I- I - It Attachment B ­-ARZEN HILLS PW Seasonal/Parks and Recreation 2020 Part -Time Pay Scale Playground Leaders/Special Event/Trip Chaperone: $10.5911.00 $10.7511.25 *$11.8950 $11.2575 $11.5012.00 * Pay rate based on qualifications and experience (college level entry) Program Instructor I: Soccer/pre-soccer; basketball; sports hour/Pee Wee sports; pre-tball; flag football; soccer/tball mini camp; art programs, floor hockey; volleyball (classes are usually 1 hr) $12.8850 $12.1575 *$12.5013.00 $513.25 1 $13.8950 * Pay rate based on qualifications and experience (college level entry) Program Instructor II: Tennis, Baby -Sitting $13.8850 $13.2575 $13-5914.00 $13.7514.25 $14.8850 Program Instructor III: Ice skating instructor, hockey skills instructor $15.00 $15.25 $15.50 $15.75 $16.25 Program Instructor IV: Sports coordinator, lead summer staff $13.8850 $13.2-575 $13-5914.00 $13.7514.25 $14.8850 Youth Umpires/Referees: Softball Umpire per game / Soccer referee per game $13.0016.00 $13.5916.50 *$14:9917.00 $14.5917.50 $15.0018.00 * Certified Entry Maintenance Worker: $12.8850 $13.8850 $14.9925-7 $15.9925 $16.00 Ice Rink Attendants: $10.8850 $10.2575*$�8 5911.00 $ 511.25 $11.0050 * College level entry Park Attendants: Adult Softball; Soccer Steps: $10.8950 $10.2575 *$10.5911.00 $10.7511.25 $11.0050 * College level entry Private Lessons: Tennis, Ice Skating, Specialty Skill Classes - per hour only $20.00 CONSENT ITEM — 6C 'It EN HILLS MEMORANDUM DATE: December 9, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director SUBJECT: 2020 City Contribution to Employee Monthly Benefits Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider The City Council should consider approving Resolution 2019-042, setting the City Contribution to Employee Monthly Benefits for the 2020 benefit year. Background Each year, the City needs to review the employee benefit options for the coming year and set the monthly contribution rates. Discussion This is the second year of the Minnesota Public Employees Insurance Program (PEIP). Rates increased less than 2% overall for health insurance. It is proposed that the city's payment toward employee health insurance will increase $7.50 per month for an employee on a single plan and $11.72 per month for an employee on a family plan. This is approximately a 1.3% increase or a $2,910 increase in the budget. The City would also cover the employee dental premium for those employees that chose a Single health plan. No changes were made to the Life, Short Term or Long Term Disability benefits. Attachments Attachment A: Resolution 2019-042 Attachment A -- AkDEN HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2019-042 A RESOLUTION APPROVING THE 2020 CITY CONTRIBUTION TO EMPLOYEE MONTHLY BENEFITS WHEREAS, the City Council of Arden Hills does hereby approve the contribution of six hundred forty two dollars and fifty-one cents ($642.51) per month toward health and dental insurance for an employee choosing a single medical insurance coverage plan. $48.95 will go toward the employee dental premium; if the HSA plan is selected, $125.00 will go toward the HSA; with the balance going toward the medical premium. Options for allocation are as follows: Plan Premium• Employer HSA Dental • . Employer PEIP — Advanta e $660.20 , ... $593.56 $0.00 $48.95 � •' $0.00 $48.95 $642.51 PEIP — Value $595.70 $593.56 PEIP - HSA $468.56 1 $468.56 $125.00 $48.95 �647 51 WHEREAS, the City Council of Arden Hills does hereby approve the contribution of one thousand and thirty six dollars and seventy-two cents ($1,036.72) per month toward health and dental insurance for an employee choosing a family medical insurance coverage plan. $0.00 will go toward the employee dental premium; if the HSA plan is selected, $125.00 will go toward the HSA; with the balance going toward the medical premium. Options for allocation are as follows: *The City contribution cannot exceed the cost of the premium. WHEREAS, the City Council of Arden Hills does hereby approve a contribution for full time employees for $20,000 Basic Life Insurance (monthly amount remaining at $4.30 in 2020), and for Short Term and Long Term Disability (no increase in premiums for 2020). THEREFORE BE IT RESOLVED, that the City Council of Arden Hills does hereby approve the contribution toward bargaining and non -bargaining unit employee benefits as stated above. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 9th DAY OF DECEMBER, 2019. David Grant, Mayor ATTEST: Julie Hanson, City Clerk CONSENT ITEM — 6D ,-ARZEN HILLS MEMORANDUM DATE: December 9, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, City Clerk SUBJECT: 2020 Fee Schedule Budgeted Amount: Actual Amount: Funding Source: Council Should Consider the Following Options Adopting Ordinance 2019-009 Approving the 2020 Fee Schedule and Authorizing Publication of the Summary Ordinance. Background/Discsussion A draft 2020 Fee Schedule was provided to the City Council at its work session on November 18, 2019. The City Council was in agreement regarding the proposed changes as submitted at the November 18 work session and requested one additional change as indicated below: Section V — Parks & Recreation: Increase from $95.00 to $125.00 for resident picnic pavilion rentals Once approved the 2020 Fee Schedule will be updated on the City's website and the Summary Ordinance will be published in the St. Paul Pioneer Press. Attachments Attachment A: Ordinance 2019-009 — Appendix A — 2020 Fee Schedule (Red -Lined Version) Attachment B: Ordinance 2019-009 — Appendix A — 2020 Fee Schedule (Clean Version) Attachment C: Summary Ordinance 2019-009 Page 1 of 1 Attachment A - "N HILLS City of Arden Hills Ordinance 2019-0049 — Appendix A Amend 204-920 Fee Schedule I. Administrative Dogs/Cats — Licenses Two years (Pro -rated for second year @ $13.00 $30.00 Dogs/Cats — Duplicate Tags Each $6.50 Dogs/Cats — Boarding $22.00 per day Dogs/Cats — Impoundment Fee $50.00 Dogs/Cats — Surrender Fee Each $25.00 Dogs — Residential Kennel License Annual $21.00 Dogs — Dangerous Dog Fee Annual $500.00 Dogs — Potentially Dangerous Dog Fee Annual $250.00 Copying — General City Material $0.2581/2x 11; $0.50 large. Per Page. Add postage if mailing copies Assessment Search $53.00 per half hour Private Activity Revenue Bonds Non-refundable application fee $500.00 Annual Administrative Fee 1/8 of 1% (0.125%) of outstanding principal balance of the bonds for the life of the bonds Reimbursement of all City costs II. Building Construction (All permits are non-refundable after 90 days) Building Permits — Permit Fee Fees shall be based according to the 201-99 State Statute 326B.153 and are determined by the City's Building Official Commercial Building Permits — Plan Review Fee 65% of Building Permit Fee_ Payment equaling half of this fee is due at time of permit submittal (non-refundable) Residential New Construction/Additions — Escrow $2,000 Temporary Certificate of Occupancy (CO) Escrow To be determined by Building Official Building Permits — Re -inspection $63.25 per State Statute 326B.153 Building Permits — Manufactured Home Location, SwiwA:nifig Reels, $00100.00 + State Surcharge fee as outlined in State Statute 326B.148 Building Permits — Demolition Permit Fee $100.00 + State Surcharge fee as outlined in Statute 326B.148 Escrow $2,000 Page 1 of 11 Building Permits — Special 100% of Permit Fee Investigations State Surcharge — based on Fee based on 20159 State Statute valuation 326B.148 State Surcharge — Fixed Fees Fee based on State Statute 326B.148 Plumbing Permits — Minimum $40.0960.00 Fee Plumbing Permits — Residential 1.25% of Project Value Plumbing Permits — Nen- 1.25% of Project Value + $50.00 Re4dentia4Conunercial Electrical Permits — Minimum $40.0045.00 + State Surcharge Fee Electrical Permits — Maximum $58:80190.00 Single Family Dwelling Fee Electrical Permits — General See Exhibit "A" attached to fee schedule Mechanical Permits — Minimum $40.0060.00 Fee Mechanical Permits — Residential 2% of Project Value Mechanical Permits — Nen- 1.25% of Project Value + $50.00 nc�i Commercial Fire Protection Permits — Permit Fees shall be based according to Fee the 20159 State Statute 326B.153 and are determined by the City's Building Official Fire Protection Permits — Plan 65% of Permit Fee Review Fee Fire Protection Permits — Re- $63.25 per State Statute inspection 326B.153 III. Liquor Licensing On -sale 1,999 square feet SF or less $3,465.00 On -sale 2,000 (SF) — 2,999 (SF) $4,620.00 On -sale 3,000 (SF) — 3,999 (SF) $5,775.00 On -sale 4,000 (SF) or more $6,930.00 On -sale, Sunday $200.00 (340A.504 Subd. 3(b) limits $200 fee for Sunday sales Off -sale $210.00 Club Fee $315.00 On -sale, Malt Beverage $126.00 Off -sale, Malt Beverage $42.00 On -sale, Wine $ 2,000.00 (340A.408 Subd. 2(c) limits fee to $2000 or half of on -sale license fee, whichever is less Strong Beer No Charge (as part of On -Sale Wine License) Investigation Fee $158.00 First Violation $105.00Second Minor Consumption Violation Violation $525.00 with Server Training Third Violation $1,050.00 Page 2 of 11 Minor Consumption Violation without Server Training IV. Maps and Ordinances Zoning Ordinance Municipal Code Comprehensive Plan Color Maps (8.5 x 11 Color Maps (11 x 17) Street Maps As-Builts (11 x 17) V. Parks & Recreation Youth Athletic Association Field Rental Adult Club / Intramural Field Rental Ball Field Rental, Unlighted Ball Field Rental, Lighted Ball Field Tournament Fee (Adult), Full Maintenance Ball Field Tournament Fee (Adult), Minimum Maintenance Warming House Rental/Ice Rink Rental Picnic Shelters - Resident Picnic Shelters — Non -Resident Picnic Pavilions — Resident Picnic Pavilions — Non -Resident Picnic Pavilions — Resident Non -Profit Picnic Pavilions — Other Non -Profit Additional Picnic Tables Fourth Violation First Violation Second Violation Third Violation Fourth Violation Per two hour time block Per two hour time block Per two hour time block. Tournament fees are extra. Per two hour time block. Tournament fees are extra. Includes all day maintenance staff on site Includes prep for fields and midday drag of fields Only allowed during non-public use hours unless authorized by Available for reservation Available for reservation Includes up to five picnic tables Includes up to five picnic tables Includes up to five picnic tables Includes up to five picnic tables For every two extra tables $1,575.00 $525.00 $1,050.00 $1,575.00 $2,100.00 and may be subject to license revocation $0.25 per side $2.00 $4.00 $2.00 Based on number of copies and staff time $302.00 per time block + applicable tax $502.00 per time block + applicable tax $1005.00 per time block + applicable tax $ 130.00 per time block + applicable tax $525.00 per day + $200.00 damage deposit + applicable tax $315.00 per day + $200.00 damage deposit + applicable tax $50.00 per hour + $200.00 damage deposit + key deposit + applicable tax No Charge $30.00 $9-5-WL2_5.00 per daytime slot + $200.00 damage deposit + applicable tax*fee waived for Night to Unite and other public events open to all Arden Hills residents $450200.00 per 4aytime slot + $200.00 damage deposit + applicable tax $675.00 per day + $200.00 $100.00 per day + $200.00 $20.00 + applicable tax* *fee waived for Night to Unite and other public events open to all Arden Hills residents Page 3 of 11 Community Garden Plot — One Annual $4-550.00 + applicable tax Plot Community Garden Plot — Annual $25.00 + applicable tax Second Plot Room Rental — City Hall, Per Day (Scheduling a room after Regular Resider', F Community Room regular hours is contingent upon business hours rrefi+: $115.00 (Normal business hours: 8:00 am the presence of a city employee; In the event staff is not available, usage: $30.00 Army National No Resident Non pr-efit.: — 4:30 m) (Non -business hours: weekends the City reserves the right to deny application). Guard: No charge W5.00 '`Tor R esidepA and holidays) City For- pr-efit! Government: W0.00 No charge (ineltides Resident, Non- ale profit: t-ax)Non- $8590.00 business hours usafze: Resident, For- profit: $120.00 Resident: $200 Non -Resident, Non -Resident: Non-profit: $225 130.00 includes Non -Resident, applicable tax) For-profit: 155.00 includes applicable tax) Room Rental — City Hall, Small Per Day (Scheduling a room after Regular Residen4 R�r Conference Room regular hours is contingent upon business hours profit! 3-00 (Normal business hours: 8:00 am the presence of a city employee; In the event staff is not available, usage: $25.00 Army National Non R esidet , Non profit-. — 4:30 pm) (Non -business hours: weekends the City reserves the right to deny application). Guard: No charge $65.00 Non R esidep, and holidays) City FOF -Pr-Ofit: Government: $75.00 No charge `:nom Resident, Non- applieable tax) profit: Non -business hours usage: $4-550.00 Resident, For- Resident: $200 profit: $60.00 Non -Resident: Non -Resident, $225 Non-profit: includes $70.00 applicable tax) Non -Resident, For-profit: $80.00 includes a licable tax Room Rental — Damage Deposit Required $4-25200.00 Equipment Rental — DVD, VCR, $20.00 + applicable tax T.V. Page 4 of 11 VI. Planning and Zoning (Each separate land use request shall be charged a separate administrative fee and escrow even if submitted on the same application. Costs expended in reviewing and processing an application will be charged against the cash escrow and credited to the City. Charges to the escrow include planning and engineering staff time, City attorney and consulting fees, and mailing costs. If, at any time, a required cash escrow is depleted to less than 20% of its original amount, the applicant shall deposit additional funds in the cash escrow account as determined by the City. The escrow may be reduced or increased by the City Planner on a project by project basis. Description: Escrow Fees: Initial Application Fees: Preliminary Plat Administrative Fee $500 Escrow $0002,500 Final Plat Administrative Fee $500 Escrow $40001,500 Lot Split/Minor Subdivision (R-1 and R-2 only) Administrative Fee $350 Escrow $40001,500 Rezoning or TCAAP Regulating Plan Map Amendment Administrative Fee $3-50500 Escrow $40001,500 Comprehensive Plan Amendment Administrative Fee $500 Escrow $40002,500 Variance or Permitted Adjustment Administrative Fee $350 Escrow $1,000 Conditional Use or Interim Use Permit/CUP or IUP Amendment Administrative Fee $350400 Escrow $40001,500 Planned Unit Development Master Plan or Special Development Plan Master Plan Administrative Fee $3-50500 Escrow $40002,500 Final Planned Unit Development or Final Special Development Plan Administrative Fee $350 Escrow $40001,500 Planned Unit Development Amendment or Special Development Plan Amendment Administrative Fee $3-50400 Escrow $40001,500 Concept Review Administrative Fee $150 Escrow $1,000 Vacation of Easement Administrative Fee $150 Escrow $1,000 Site Plan Review Administrative Fee $350400 Escrow $40001,500 City Code Amendment Administrative Fee $350 Escrow $40001,500 Zoning Code or TRC Amendment Administrative Fee $350400 Escrow $40001,500 Zoning Letter Administrative Fee $6075 Land Use Requests — Not Already Specified Administrative Fee $150 Escrow $1,000 Zoning Permit Deeks tmdef 30" P -ive ,,, s Fenees Sheds Decks under 30", Driveways, $65 Fences, Sheds and Temporary Structures Commercial Parking Lot Resurfacing 100 Page 5 of 11 Recreational Vehicle Parking 7 Day Permit, renewable once $25 Permit per 12 months Home Occupation I Permit No charge Home Occupation II Permit Administrative Fee $150 Escrow $500 Commercial Outdoor Display $100 and Sales Area Permit Appeal of Administrative Administrative Fee $150 Zoning, Sign, or Subdivision Decisions Escrow $1,000 TCCAP Development Related Any portion of the TCAAP $2,743 per acre Professional Services Charge development can prepay an amount on behalf of future parcels to be developed and that the prepayment amount will be netted out and the fee schedule will be updated annually. VII. Public Works/Engineering Right -of -Way Permit AdmiaistfatiepPermit Fee $150 Escrow To be determined by the Engineer Right -of Way Permit — Small Permit for up to 15 locations; $150 ROW permit fee, rent $150 Cell Wireless Facilities rent and maintenance per each per year, maintenance $25 per location year Grading & Erosion Control Fees "dmi4ast...,tive, Permit Fee $150 Escrow Q3,6''�-�eTo be determined by the Engineer VIII. Utility Hookup Charges Water Permits — Service Per inspection $40.00 Installation/Repairs/Alteration Water Permits — Interior $40.00 Plumbing, New Home Water Permanent Disconnect $215.00 Curb Box and Service Lead, 1" $165.00 Service Connection on Unsurfaced Street Restoration of Typical Road Mix $105.00 Street Restoration of Higher -Type Set by Engineer Street Larger than 1" Service Set by laspeeterEn ig neer Connection Water Permits — Plan Check Fee Set by IuspeeterEn ig neer Water Permits — Re -inspection $40.00 Hydrant Meter Rental $2,000 deposit, monthly rental of $30.00, water permit fee of $170.00, State surcharge of $1.00 plus applicable standard water usage rate charge for consumption Page 6 of 11 Water Meter/Spacer Charges — Customer Requested Water Meter Accuracy Test Water Meter/Spacer Charges — 5/8" x 3/4" Meter Model 25 Water Meter/Spacer Charges — 3/4" x 7 1/z" Meter Model 35 Water Meter/Spacer Charges — 1" Meter Water Meter/Spacer Charges — Greater than I" Water Connection Fee — Connection fee for previously un -served or expanded lots Water Availability Fee — New or Additional Units Sewer Connection Fee — Connection fee for previously un -served or expanded lots Sewer Availability Fee — New or Additional Units Sewer Permits — Service Installation/Alternations/Repairs Sewer Permits — Plan Review Fee Sewer Permits — Reinspections Sewer Access Charge Sanitary Sewer Utility Prohibited Sump Pump Connection Fee includes removal of meter, bench test at maintenance facility, and returning meter to residence; Fee will not be applied if the meter is found to be inaccurate to a degree exceeding three percent (3%) from the result of the bench test Standard Meter The units are based on the Metropolitan Council's formula for calculating new sewer availability charge (SAC) units The units are based on the Metropolitan Council's formula for calculating new sewer availability charge (SAC) units Per inspection Set by Met Council Annually IX. Miscellaneous/Retail Activities Boutique/Garage Sale Tent Permit Sidewalk Sales Business Licensing — Amusement Facilities Business Licensing — Wholesale Bulk Fuel Storage Application/notification of City Hall reauired Includes arcade, dance hall, movie theater, pool/billiard tables, bowling alleys, indoor tennis, skating facility, outdoor tennis, driving ranges, etc. Liability insurance required Based on Meter Size Contact Public Works for Quote $ $470.00 Contact Public Works for Quote $580.00 Contact Public Works for Quote $840.00 per acre or portion thereof $ 1,375 per unit $840.00 per acre or portion thereof $ 825.00 per unit $40.00 Set by Inspector $40.00 per hour $2,485.00 $100.00 per month No charge $55.00+ State Surcharge $53.00 $105.00 $210.00 Page 7 of 11 Business Licensing — $6.50 per room Hotel/Motel Business Licensing — Courtesy $26.00 Bench, Non -advertising Business Licensing — Courtesy $79.00 Bench, Advertising Business Licensing — Includes musical devices, $15.00 per location + $15.00 per Mechanical/Electronic Devices amusement rides, bowling alleys, machine etc. (MN Statute 449.15 sets maximum permit fee at $15 per location and $15 per machine Business Licensing — Retail Sales Includes antique shops, $53.00 beauty/barber shops, boat dealers, Christmas tree sales, dry cleaning, laundry, bakery, candy, meats, wholesale foods, caterers, motor vehicle sales, optometrist, mortuary, video sales/rentals, over-the-counter tobacco sales, vending machines (excluding tobacco), & other retail goods not listed Business Licensing — $21.00 per 1,000 square feet, or Restaurants, Cafes, Coffee fraction thereof Houses, etc. Business Licensing — $315.00 Restaurants, Drive-Thru Business Licensing — Service $105.00 Stations Business Licensing — Grocery $21.00 per 1,000 square feet, or fraction thereof Business Licensing — Mobile $30.00 temporary (7 days or less) Food Units/Food Trucks or $100 annual 8 days or more Charitable Gambling Permit — Includes investigation fee $158.00 Per Minnesota State Statute, Chapter 349 Local Gambling Tax 3% of organizations' gross receipts from all lawful gambling, less prizes paid out Lawful Gambling Fund 10% of net profits Tobacco Sales License Includes investigation fee $300.00 Fireworks Sales As part of existing business $100.00 (MN Statute 624.20 sets maximum permit fee at $100.00) Fireworks Sales Exclusive Business $350.00 (MN Statute 624.20 sets maximum permit fee at $350.00) Massage Therapist Annual Fee, Includes $53.00 investigation fee Massage Therapist Establishment Annual Fee, Includes $158.00 investigation fee Page 8 of 11 Recreational Outdoor Archery Range $200 first year $50 annual renewal Solicitors, Peddlers, Transient Permit — For -Profit Organizations Please reference Section 340 of the Municipal Code for more information $158.00 background investigation + $105.00 per month permit fee Solicitors, Peddlers, Transient Permit — Non -Profit Organizations Please reference Section 340 of the Municipal Code for more information No charge Tree Contractor License $50.00 X. Signs Initial Fee Per Sign $100.00 Permanent Signs, Annual Renewal Per Sign, 100 square feet or less maximum allowable size) $25.00 Temporary Signs $50.00 Signs, Impoundment First Offense $50.00 Signs, Impoundment Second Offense $75.00 Signs, Impoundment Third Offense $150.00 XI. Miscellaneous Fees/Permits Rubbish Hauler Annual $158.00 Recycling Hauler Annual $158.00 Contractor License Annual $75.00 Miscellaneous Permit Fee For all other permits not listed $40.00 Staff Research $53.00 per half hour Penalties for Late Payment Failure to pay any penalty imposed shall be grounds for the suspension or termination of any license issued by the Cit 10% of license fee or $32.00, whichever is greater Tobacco Sales, Illegal First Offense $150.00 Tobacco Sales, Illegal Second Offense within 24 months $600.00 Tobacco Sales, Illegal Third Offense within 24 months $1,050.00 and 7 business day suspension or 30 day suspension of license + admin fine of $250 Tobacco Sales, Illegal Fourth Offense within 24 months Revocation of the license for a one year period Candidate Filing Fee $2.00 Insufficient Funds/Returned Check Fee $35.00 Rental Registration/Renewal Fee $45.00 per rental unit Rental Renewal Late Fee For renewals received after January 31 $90.00 per rental unit Residential Contractor License Check $5.00 Business Subsidy Application Fee Required to reimburse City for full cost of review $2,100.00 + $10,500.00 escrow Construction Activity Waiver Per Waiver Application $263.00 XII. False Alarm Fees False Alarm irst two alarms No charge + letter False Alarm hree through ten alarms $100.00 per alarm Page 9 of 11 False Alarm Over ten alarms $300.00 per alarm XIII. Investigation Fees Tobacco, Liquor, Charitable Gambling, & Solicitor's Permits XXIV. Utility Use Charges $158.00 Water Per Quarter: Meter Charge 3/4" Meter Size or Smaller $40:3441.52 Meter Charge 1" Meter Size $4008103.80 Meter Charge 1.5" Meter Size $281207.60 Meter Charge 2" Meter Size $32-2:48332.15 Meter Charge 3" Meter Size $604.6-5622.79 Meter Charge 4" Meter Size $1,007.7-61 037.99 Meter Charge 6" Meter Size $2,045.542,075.98 Meter Charge 8" Meter Size $3,2N.923,321.56 Meter Charge 10" Meter Size $4,635.6,94 774.75 Meter Charge 12" Meter Size $8,666.7-08 926.70 Consumption: 1-10,000 gals. gallons $3.2431 per 1,000 gallons (pro- rated) Consumption: 10,001-35,000 gals. gallons $4.4325 per 1,000 gallons (pro - rated) Consumption: Over 35,000 gals. gallons $7.3453 per 1,000 gallons (pro- rated) Water Test Fee set by MN State Health Dept $4:392.43 Sanitary Sewer Per Quarter: Base Charge — All Users per unit (except mobile homes) $33.2-556.71 Usage per gals. —Single Family/Multiple Family gallons $5.4884 (per 1,000 gallons) Sanitary Sewer — Commercial Apartment/Condominium gallons $5.4884 (per 1,000 gallons) Sanitary Sewer - Mobile Home I per unit $44641156.01 Winter- Av will be setusing a standafd usage of 100 gallons per- day based Em a 30 day — 9,000 sewer- billings, r-esidepAial tisage will be based on the lesser- of aetual e0fisiiMptieft Of 9,000 g .A Winter Averaging minimum will be set using a standard usage of 100 gallons per day based on a 30 day month: 100 gallons x 30 days x 3 months = 9,000alg lons per quarter. For April to December quarterly sewer billings, residential usage will be based on the lesser of actual consumption or 9,000 gallons for those customers that were assigned the minumum amount. Customers that have a Winter Average amount greater than 9,000 gallons will be billed on the lesser of actual consumption or their Winter Average consumption. Customers not connected to City water will be billed on 9,000 gallons each quarter. Surface Water Per Quarter: Residential - Single Family per lot $15.4661 Residential — Multiple Family per dwelling $49:-6320.24 Apartment / Condominium per acre $42344 127.45 Industrial / Commercial per acre $49349198.98 Undeveloped per acre N/A Page 10 of 11 Standby Per Quarter: Standby 1" Service Line or smaller $9.3967 Violation of Water or Sewer Use Restrictions: Non-essential usagee $300 per day XV. Recycling Fee Per Residential Parcel with Annual $5053.00 curbside recycling Per Residential Parcel without Annual $3,403.50 curbside recycling XVI. Park Development Park Development Fee Per residential unit $6,500.00 Page 11 of 11 MINNESOTA STATUTES 2019 326B.153 326B.153 BUILDING PERMIT FEES. Subdivision 1. Building permits. (a) Fees for building permits submitted as required in section 326B.107 include: (1) the fee as set forth in the fee schedule in paragraph (b) or as adopted by a municipality; and (2) the surcharge required by section 32613.148. (b) The total valuation and fee schedule is: (1) $1 to $500, $21; (2) $501 to $2,000, $21 for the first $500 plus $2.75 for each additional $100 or fraction thereof, to and including $2,000; (3) $2,001 to $25,000, $62.25 for the first $2,000 plus $12.50 for each additional $1,000 or fraction thereof, to and including $25,000; (4) $25,001 to $50,000, $349.75 for the first $25,000 plus $9 for each additional $ 1,000 or fraction thereof, to and including $50,000; (5) $50,001 to $100,000, $574.75 for the first $50,000 plus $6.25 for each additional $1,000 or fraction thereof, to and including $100,000; (6) $100,001 to $500,000, $887.25 for the first $100,000 plus $5 for each additional $1,000 or fraction thereof, to and including $500,000; (7) $500,001 to $1,000,000, $2,887.25 for the first $500,000 plus $4.25 for each additional $1,000 or fraction thereof, to and including $1,000,000; and (8) $1,000,001 and up, $5,012.25 for the first $1,000,000 plus $2.75 for each additional $1,000 or fraction thereof. (c) Other inspections and fees are: (1) inspections outside of normal business hours (minimum charge two hours), $63.25 per hour; (2) reinspection fees, $63.25 per hour; (3) inspections for which no fee is specifically indicated (minimum charge one-half hour), $63.25 per hour; and (4) additional plan review required by changes, additions, or revisions to approved plans (minimum charge one-half hour), $63.25 per hour. (d) If the actual hourly cost to the jurisdiction under paragraph (c) is greater than $63.25, then the greater rate shall be paid. Hourly cost includes supervision, overhead, equipment, hourly wages, and fringe benefits of the employees involved. [See Note.] Subd. 2. Plan review. Fees for the review of building plans, specifications, and related documents submitted as required by section 326B.106 must be paid based on 65 percent of the building permit fee required in subdivision 1. Copyright © 2019 by the Revisor of Statutes, State of Minnesota. All Rights Reserved. 326B.153 MINNESOTA STATUTES 2019 2 Subd. 3. Surcharge. Surcharge fees are required for permits issued on all buildings including public buildings and state licensed facilities as required by section 326B.148. Subd. 4. Distribution. (a) This subdivision establishes the fee distribution between the state and municipalities contracting for plan review and inspection of public buildings and state licensed facilities. (b) If plan review and inspection services are provided by the state building official, all fees for those services must be remitted to the state. (c) If plan review services are provided by the state building official and inspection services are provided by a contracting municipality: (1) the state shall charge 75 percent of the plan review fee required by the state's fee schedule in subdivision 2; and (2) the municipality shall charge 25 percent of the plan review fee required by the municipality's adopted fee schedule, for orientation to the plans, in addition to the permit and other customary fees charged by the municipality. (d) If plan review and inspection services are provided by the contracting municipality, all fees for those services must be remitted to the municipality in accordance with their adopted fee schedule. History: 2009 c 78 art 5 s 11; 2017 c 94 art 2 s 5 NOTE: The amendments to subdivision 1, paragraph (b), by Laws 2017, chapter 94, article 2, section 5, expire October 1, 2021. Laws 2017, chapter 94, article 2, section 5, the effective date. Copyright © 2019 by the Revisor of Statutes, State of Minnesota. All Rights Reserved. MINNESOTA STATUTES 2019 326B.148 326B.148 SURCHARGE. Subdivision 1. Computation. To defray the costs of administering sections 326B.101 to 326B.194, a surcharge is imposed on all permits issued by municipalities in connection with the construction of or addition or alteration to buildings and equipment or appurtenances after June 30, 1971. The commissioner may use any surplus in surcharge receipts to award grants for code research and development and education. If the fee for the permit issued is fixed in amount the surcharge is equivalent to one-half mill (.0005) of the fee or $1, except that effective July 1, 2010, until June 30, 2015, the permit surcharge is equivalent to one-half mill (.0005) of the fee or $5, whichever amount is greater. For all other permits, the surcharge is as follows: (1) if the valuation of the structure, addition, or alteration is $1,000,000 or less, the surcharge is equivalent to one-half mill (.0005) of the valuation of the structure, addition, or alteration; (2) if the valuation is greater than $1,000,000, the surcharge is $500 plus two-fifths mill (.0004) of the value between $1,000,000 and $2,000,000; (3) if the valuation is greater than $2,000,000, the surcharge is $900 plus three -tenths mill (.0003) of the value between $2,000,000 and $3,000,000; (4) if the valuation is greater than $3,000,000, the surcharge is $1,200 plus one-fifth mill (.0002) of the value between $3,000,000 and $4,000,000; (5) if the valuation is greater than $4,000,000, the surcharge is $1,400 plus one-tenth mill (0001) of the value between $4,000,000 and $5,000,000; and (6) if the valuation exceeds $5,000,000, the surcharge is $1,500 plus one -twentieth mill (.00005) of the value that exceeds $5,000,000. Subd. 2. Collection and reports. All permit surcharges must be collected by each municipality and a portion of them remitted to the state. Each municipality having a population greater than 20,000 people shall prepare and submit to the commissioner once a month a report of fees and surcharges on fees collected during the previous month but shall retain the greater of two percent or that amount collected up to $25 to apply against the administrative expenses the municipality incurs in collecting the surcharges. All other municipalities shall submit the report and surcharges on fees once a quarter but shall retain the greater of four percent or that amount collected up to $25 to apply against the administrative expenses the municipalities incur in collecting the surcharges. The report, which must be in a form prescribed by the commissioner, must be submitted together with a remittance covering the surcharges collected by the 15th day following the month or quarter in which the surcharges are collected. A municipality that fails to report or submit the required remittance to the department in accordance with this subdivision is subject to the remedies provided by section 326B.082. Subd. 3. Revenue to equal costs. Revenue received from the surcharge imposed in subdivision 1 should approximately equal the cost, including the overhead cost, of administering sections 326B.101 to 326B.194. History: 1984 c 544 s 75; 1Sp1985 c 13 s 127; 1989 c 303 s 1; 1989 c 335 art 4 s 11; 1991 c 2 art 7 s 5; 1994 c 634 art 2 s 7; 1995 c 254 art 2 s 13; 1997 c 202 art 2 s 26; ISp2001 c 10 art 2 s 31; 2002 c 317 S 2; 2007 c 135 art 2 s 5; 2007 c 140 art 4 s 13,61; art 13 s 4; 2009 c 101 art 2 s 109; 2010 c 215 art 8 s 10; 2010 c 280 s 19,20; 1Sp2011 c4art 3s8; 2012c289s5 Copyright © 2019 by the Revisor of Statutes, State of Minnesota. All Rights Reserved. ELECTRICAL PERMIT FEES Effective 1/1/2020 Exhibit "A" HO O ERS AND ELECTRICAL CONTRACTORS: Complete an electrical permit form available from the Building Inspections Division. Add $1.00 for State surcharge to total cost of each permit. The fee is the total of the listed fees or the total number of inspection trips x $45.00, whichever is greater. Residential panel replacement is $110.00, sub panel $45.00. New service or power supply is: Circuits and Feeders 0 to 300 Amp $55.00 0-100 Amp $9.00 400 Amp $71.00 101-200Amp $15.00 500 Amp $87.00 201-300 Amp $21.00 600 Amp $103.00 301-400 Amp $27.00 800 Amp $135.00 401-500 Amp $33.00 1000 Amp $167.00 501-600 Amp $39.00 Add $16.00 for each additional 100 amps Minimum Fee: Minimum permit fee is $45.00 plus $1.00 State surcharge. This is for one inspection only. Minimum fee for rough -in and final inspection is $90.00 plus $1.00 State surcharge Add $6.00 for each additional 100 amps Maximum Fee: Maximum fee for single family dwelling or townhouse not over 200 amps (No max if service is over 200Amps) is $190.00 plus $1.00 State surcharge. Maximum of 2 rough-in's and 1 final inspection. (Failed inspections are an additional $45.00 each) Apartment Buildings Fee per unit of an apartment or condominium complex is $80.00. This does not cover service, unit feeders or house panels. Swimming Pools and Hot Tubs $90.00 plus circuits at $9.00/each. This includes 2 inspections. Additions, Remodels or Basement Finishes $90.00 this include up to 10 circuits and 2 inspections Residential Accessory Structures Traffic Signals Street and Parking Lot Lights Transformers and Generators Retrofit Lighting Sign Transformer or Driver Low voltage fire alarm, low voltage heating and air conditioning control wiring Re -Inspection Fee in addition to all other fees Hourly rate for carnivals The Greater of $55.00 for panel plus $9.00 per circuit or $90 for 2 inspections. $8.00 per each standard $5.00 per each standard $5 up to 10kva, $40 11 to 74kva, $60 75kva to 299kva, over 299kva is $165 $0.85 cents per fixture $9.00 per transformer $0.85 cents per device $45.00 $90.00 Solar fees: Okw to 5kw = $90 5.1 kw to 10kw = $150 10.1 kw to 20kw = $225 20.1 kw to 30kw = $300 30.1 kw to 40kw = $375 40.1 kw and larger is $375 plus $25 for each additional 10kw Electronic inspection fee for these items only; furnace, air conditioning, bath fan, fireplace or receptacle for water heater vent is $40. Refunds must be requested in writing. No refunds unless more than the minimum fee. Refunds are minus the cities 20% handling fee. THE PERMIT FEE IS DOUBLED IF THE WO K STARTS BEFORE THE PERMIT IS ISSUED. Attachment B ­AA�EN HILLS City of Arden Hills Ordinance 2019-009 — Appendix A 2020 Fee Schedule I. Administrative Dogs/Cats — Licenses Two years (Pro -rated for second $30.00 year @ $13.00 Dogs/Cats — Duplicate Tags Each $6.50 Dogs/Cats — Boarding $22.00 per day Dogs/Cats — Impoundment Fee $50.00 Dogs/Cats — Surrender Fee Each $25.00 Dogs — Residential Kennel Annual $21.00 License Dogs — Dangerous Dog Fee Annual $500.00 Dogs — Potentially Dangerous Annual $250.00 Dog Fee Copying — General City Material $0.2581/2x 11; $0.50 large. Per Page. Add postage if mailing copies Assessment Search $53.00 per half hour Private Activity Revenue Bonds Non-refundable application fee $500.00 Annual Administrative Fee 1/8 of 1% (0.125%) of outstanding principal balance of the bonds for the life of the bonds Reimbursement of all City costs II. AL Building Construction (All permits are non-refundable after 90 days) Building Permits — Permit Fee Fees shall be based according to the 2019 State Statute 326B.153 and are determined by the City's Building Official Commercial Building Permits — 65% of Building Permit Fee. Plan Review Fee Payment equaling half of this fee is due at time of permit submittal (non-refundable) Residential New $2,000 Construction/Additions — Escrow Temporary Certificate of Escrow To be determined by Building Occupancy (CO) Official Building Permits — Re -inspection $63.25 per State Statute 326B.153 Building Permits — Manufactured $100.00 + State Surcharge fee as Home Location, outlined in State Statute 326B.148 Building Permits — Demolition Permit Fee $100.00 + State Surcharge fee as outlined in Statute 326B.148 Escrow $2,000 Page l of 10 Building Permits — Special Investigations 100% of Permit Fee State Surcharge — based on valuation Fee based on 2019 State Statute 326B.148 State Surcharge — Fixed Fees Fee based on State Statute 326B.148 Plumbing Permits — Minimum Fee $60.00 Plumbing Permits — Residential 1.25% of Project Value Plumbing Permits — Commercial 1.25% of Project Value + $50.00 Electrical Permits — Minimum Fee $45.00 + State Surcharge Electrical Permits — Maximum Single Family Dwelling Fee $190.00 Electrical Permits — General See Exhibit "A" attached to fee schedule Mechanical Permits — Minimum Fee $60.00 Mechanical Permits — Residential 2% of Project Value Mechanical Permits — Commercial 1.25% of Project Value + $50.00 Fire Protection Permits — Permit Fee Fees shall be based according to the 2019 State Statute 326B.153 and are determined by the City's Building Official Fire Protection Permits — Plan Review Fee 65% of Permit Fee Fire Protection Permits — Re- inspection $63.25 per State Statute 326B.153 III. Liquor Licensing AL On-sale 1,999 square feet (SF) or less $3,465.00 On-sale 2,000 (SF) — 2,999 SF $4,620.00 On-sale 3,000 (SF) — 3,999 (SF) $5,775.00 On-sale 4,000 (SF) or more $6,930.00 On-sale, Sunday $200.00 (340A.504 Subd. 3(b) limits $200 fee for Sunday sales) Off-sale $210.00 Club Fee $315.00 On-sale, Malt Beverage $126.00 Off-sale, Malt Beverage $42.00 On-sale, Wine $ 2,000.00 (340A.408 Subd. 2(c) limits fee to $2000 or half of on-sale license fee, whichever is less) Strong Beer No Charge (as part of On-Sale Wine License) Investigation Fee $158.00 Minor Consumption Violation with Server Training First Violation $105.00 Second Violation $525.00 Third Violation $1,050.00 Fourth Violation $1,575.00 Page 2 of 10 Minor Consumption Violation without Server Training IV. Maps and Ordinances First Violation Second Violation Third Violation Fourth Violation $525.00 $1,050.00 $1,575.00 $2,100.00 and may be subject to license revocation Zoning Ordinance Municipal Code Comprehensive Plan $0.25 per side Color Maps (8.5 x 11) $2.00 Color Maps (11 x 17) $4.00 Street Maps $2.00 As-Builts (11 x 17) Based on number of copies and staff time V. Parks & Recreation Youth Athletic Association Field Rental Adult Club / Intramural Field Rental Ball Field Rental, Unlighted Ball Field Rental, Lighted Ball Field Tournament Fee (Adult), Full Maintenance Ball Field Tournament Fee (Adult), Minimum Maintenance Warming House Rental/Ice Rink Rental Picnic Shelters - Resident Picnic Shelters — Non -Resident Picnic Pavilions — Resident Picnic Pavilions — Non -Resident Picnic Pavilions — Resident Non -Profit Picnic Pavilions — Other Non -Profit Additional Picnic Tables Community Garden Plot — One Plot Community Garden Plot — Second Plot Per two hour time block Per two hour time block Per two hour time block. Tournament fees are extra. Per two hour time block. Tournament fees are extra. Includes all day maintenance staff on site Includes prep for fields and midday drag of fields Only allowed during non-public use hours unless authorized by City staff Available for reservation Available for reservation Includes up to five picnic tables Includes up to five picnic tables Includes up to five picnic tables Includes up to five picnic tables For every two extra tables Annual Annual $32.00 per time block + applicable tax $52.00 per time block + applicable tax $105.00 per time block + applicable tax $ 130.00 per time block + applicable tax $525.00 per day + $200.00 damage deposit + applicable tax $315.00 per day + $200.00 damage deposit + applicable tax $50.00 per hour + $200.00 damage deposit + key deposit + applicable tax No Charge $30.00 $125.00 per time slot + $200.00 damage deposit + applicable tax*fee waived for Night to Unite and other public events open to all Arden Hills residents $200.00 per time slot + $200.00 damage deposit + applicable tax $75.00 per day + $200.00 $100.00 per day + $200.00 $20.00 + applicable tax* *fee waived for Night to Unite and other public events open to all Arden Hills residents $50.00 + applicable tax $25.00 + applicable tax Page 3 of 10 Room Rental — City Hall, Community Room (Normal business hours: 8:00 am — 4:30 pm) (Non -business hours: weekends and holidays) Room Rental — City Hall, Small Conference Room (Normal business hours: 8:00 am — 4:30 pm) (Non -business hours: weekends and holidays) Room Rental — Damage Deposit Equipment Rental — DVD, VCR, T.V. Per Day (Scheduling a room after regular hours is contingent upon the presence of a city employee; In the event staff is not available, the City reserves the right to deny application). Per Day (Scheduling a room after regular hours is contingent upon the presence of a city employee; In the event staff is not available, the City reserves the right to deny application). Regular business hours usage: Army National Guard: No charge City Government: No charge Resident, Non- profit: $90.00 Resident, For- profit: $120.00 Non -Resident, Non-profit: $130.00 Non -Resident, For-profit: $155.00 (includes Regular business hours usage: $25.00 Army National Guard: No charge City Government: No charge Resident, Non- profit: $50.00 Resident, For- profit: $60.00 Non -Resident, Non-profit: $70.00 Non -Resident, For-profit: $80.00 (includes Non -business hours usage: Resident: $200 Non -Resident: $225 (includes applicable tax) Non -business hours usage: Resident: $200 Non -Resident: $225 (includes applicable tax) $200.00 $20.00 + applicable tax VI. Planning and Zoning (Each separate land use request shall be charged a separate administrative fee and escrow even if submitted on the same application. Costs expended in reviewing and processing an application will be charged against the cash escrow and credited to the City. Charges to the escrow include planning and engineering staff time, City attorney and consulting fees, and mailing costs. If, at any time, a required cash escrow is depleted to less than 20% of its original amount, the applicant shall deposit additional funds in the cash escrow account as determined by the City. The escrow may be reduced or increased by the City Planner on a project by project basis.) Page 4 of 10 Description: Escrow Fees: Initial Application Fees: Preliminary Plat Administrative Fee $500 Escrow $2,500 Final Plat Administrative Fee $500 Escrow $1,500 Lot Split/Minor Subdivision (R-1 and R-2 only) Administrative Fee $350 Escrow $1,500 Rezoning or TCAAP Regulating Plan Map Amendment Administrative Fee $500 Escrow $1,500 Comprehensive Plan Amendment Administrative Fee $500 Escrow $2,500 Variance or Permitted Adjustment Administrative Fee $350 Escrow $1,000 Conditional Use or Interim Use Permit/CUP or IUP Amendment Administrative Fee $400 Escrow $1,500 Planned Unit Development Master Plan or Special Development Plan Master Plan Administrative Fee $500 Escrow $2,500 Final Planned Unit Development or Final Special Development Plan Administrative Fee $350 Escrow $1,500 Planned Unit Development Amendment or Special Development Plan Amendment Administrative Fee $400 Escrow $1,500 Concept Review Administrative Fee $150 Escrow $1,000 Vacation of Easement Administrative Fee $150 Escrow $1,000 Site Plan Review Administrative Fee $400 Escrow $1,500 City Code Amendment Administrative Fee $350 Escrow $1,500 Zoning Code or TRC Amendment Administrative Fee $400 Escrow $1,500 Zoning Letter Administrative Fee $75 Land Use Requests — Not Already Specified Administrative Fee $150 Escrow $1,000 Zoning Permit Decks under 30", Driveways, Fences, Sheds and Temporary Structures $65 Commercial Parking Lot Resurfacing $100 Recreational Vehicle Parking Permit 7 Day Permit, renewable once per 12 months $25 Home Occupation I Permit No charge Home Occupation II Permit Administrative Fee $150 Escrow $500 Commercial Outdoor Display and Sales Area Permit $100 Appeal of Administrative Administrative Fee $150 Page 5 of 10 Zoning, Sign, or Subdivision Decisions TCCAP Development Related Professional Services Charge VII. Public Work Right -of -Way Permit Right -of Way Permit — Small Cell Wireless Facilities Grading & Erosion Control Fees Escrow Any portion of the TCAAP development can prepay an amount on behalf of future parcels to be developed and that the prepayment amount will be netted out and the fee schedule will be undated annually. Permit Fee Escrow Permit for up to 15 locations; rent and maintenance per each location Permit Fee Escrow VIII. Utility Hookup Charges Water Permits — Service Per inspection Installation/Repairs/Alteration Water Permits — Interior Plumbing, New Home Water Permanent Disconnect Curb Box and Service Lead, 1" Service Connection on Unsurfaced Street Restoration of Typical Road Mix Street Restoration of Higher -Type Street Larger than 1" Service Connection Water Permits — Plan Check Fee Water Permits — Re -inspection Hydrant Meter Rental Water Meter/Spacer Charges — Customer Requested Water Meter Accuracy Test Water Meter/Spacer Charges — 5/8" x 3/4" Meter Model 25 Fee includes removal of meter, bench test at maintenance facility, and returning meter to residence; Fee will not be applied if the meter is found to be inaccurate to a degree exceeding three percent (3%) from the result of the bench test Standard Meter $1,000 $2,743 per acre $150 To be determined by the Engineer $150 ROW permit fee, rent $150 per year, maintenance $25 per year $150 To be determined by the Engineer AW $40.00 $40.00 $215.00 $165.00 $105.00 Set by Engineer Set by Engineer Set by Engineer $40.00 $2,000 deposit, monthly rental of $30.00, water permit fee of $170.00, State surcharge of $1.00 plus applicable standard water usage rate charge for Based on Meter Size Contact Public Works for Quote $ $470.00 Page 6 of 10 Water Meter/Spacer Charges — 3/4" x 7 1/z" Meter Model 35 Water Meter/Spacer Charges — 1" Meter Water Meter/Spacer Charges — Greater than 1" Water Connection Fee — Connection fee for previously un -served or expanded lots Water Availability Fee — New or Additional Units Sewer Connection Fee — Connection fee for previously un -served or expanded lots Sewer Availability Fee — New or Additional Units Sewer Permits — Service Installation/Alternations/Repairs Sewer Permits — Plan Review Fee Sewer Permits — Reinspections Sewer Access Charge Sanitary Sewer Utility Prohibited Sump Pump Connection The units are based on the Metropolitan Council's formula for calculating new sewer availabilitv charize (SAC) units The units are based on the Metropolitan Council's formula for calculating new sewer availability charge (SAC) units Per inspection Set by Met Council Annually IX. Miscellaneous/Retail Activities Boutique/Garage Sale Tent Permit Sidewalk Sales Business Licensing — Amusement Facilities Business Licensing — Wholesale Bulk Fuel Storage Business Licensing — Hotel/Motel Business Licensing — Courtesy Business Licensing — Courtesy Business Licensing — Mechanical/Electronic Devices Application/notification of City Hall reauired Includes arcade, dance hall, movie theater, pool/billiard tables, bowling alleys, indoor tennis, skating facility, outdoor tennis, driving ranges, etc. Liability insurance required Includes musical devices, amusement rides, bowling alleys, etc. Contact Public Works for Quote $580.00 Contact Public Works for Quote $840.00 per acre or portion thereof $ 1,375 per unit $840.00 per acre or portion thereof $ 825.00 per unit $40.00 Set by Inspector $40.00 per hour $2,485.00 $100.00 per month No charge 00+ State St $53.00 $105.00 $210.00 $6.50 per room $26.00 $79.00 $15.00 per location + $15.00 per machine (MN Statute 449.15 sets maximum permit fee at $15 per location and $15 per machine) Page 7 of 10 Business Licensing — Retail Sales Includes antique shops, $53.00 beauty/barber shops, boat dealers, Christmas tree sales, dry cleaning, laundry, bakery, candy, meats, wholesale foods, caterers, motor vehicle sales, optometrist, mortuary, video sales/rentals, over-the-counter tobacco sales, vending machines (excluding tobacco), & other retail goods not listed Business Licensing — $21.00 per 1,000 square feet, or Restaurants, Cafes, Coffee fraction thereof Houses, etc. Business Licensing — $315.00 Restaurants, Drive-Thru Business Licensing — Service $105.00 Stations Business Licensing — Grocery $21.00 per 1,000 square feet, or fraction thereof Business Licensing — Mobile $30.00 temporary (7 days or less) Food Units/Food Trucks or $100 annual 8 days or more Charitable Gambling Permit — Includes investigation fee $158.00 Per Minnesota State Statute, Chapter 349 Local Gambling Tax 3% of organizations' gross receipts from all lawful gambling, less prizes paid out Lawful Gambling Fund 10% of net profits Tobacco Sales License Includes investigation fee $300.00 Fireworks Sales As part of existing business $100.00 (MN Statute 624.20 sets maximum permit fee at $100.00) Fireworks Sales Exclusive Business $350.00 (MN Statute 624.20 sets maximum permit fee at $350.00 Massage Therapist Annual Fee, Includes $53.00 investigation fee Massage Therapist Establishment Annual Fee, Includes $158.00 investigation fee Recreational Outdoor Archery $200 first year Range $50 annual renewal Solicitors, Peddlers, Transient Please reference Section 340 of $158.00 background Permit — For -Profit Organizations the Municipal Code for more investigation + $105.00 per information month permit fee Solicitors, Peddlers, Transient Please reference Section 340 of No charge Permit — Non -Profit the Municipal Code for more Organizations information Tree Contractor License $50.00 X. Signs Initial Fee Per Sign $100.00 Page 8 of 10 Permanent Signs, Annual Renewal Per Sign, 100 square feet or less (maximum allowable size) $25.00 Temporary Signs $50.00 Signs, Impoundment First Offense $50.00 Signs, Impoundment Second Offense $75.00 Signs, Impoundment Third Offense $150.00 XI. Miscellaneous Fees/Permits Rubbish Hauler Annual $158.00 Recycling Hauler Annual $158.00 Contractor License Annual $75.00 Miscellaneous Permit Fee For all other permits not listed $40.00 Staff Research $53.00 per half hour Penalties for Late Payment Failure to pay any penalty imposed shall be grounds for the suspension or termination of any license issued by the City 10% of license fee or $32.00, whichever is greater Tobacco Sales, Illegal First Offense $150.00 Tobacco Sales, Illegal Second Offense within 24 months $600.00 Tobacco Sales, Illegal Third Offense within 24 months $1,050.00 and 7 business day suspension or 30 day suspension of license + admin fine of $250 Tobacco Sales, Illegal Fourth Offense within 24 months Revocation of the license for a one year period Candidate Filing Fee $2.00 Insufficient Funds/Returned Check Fee $35.00 Rental Registration/Renewal Fee $45.00 per rental unit Rental Renewal Late Fee For renewals received after January 31 $90.00 per rental unit Residential Contractor License Check $5.00 Business Subsidy Application Fee Required to reimburse City for full cost of review $2,100.00 + $10,500.00 escrow Construction Activity Waiver Per Waiver Application $263.00 XII. False Alarm Fees AL False Alarm First two alarms No charge + letter False Alarm Three through ten alarms $100.00 per alarm False Alarm Over ten alarms $300.00 per alarm XIII. Investigation Fees Tobacco, Liquor, Charitable Gambling, & Solicitor's Permits $158.00 XIV. Utility Use Charges Water Per Quarter: Meter Charge 3/4" Meter Size or Smaller $41.52 Meter Charge 1" Meter Size $103.80 Meter Charge 1.5" Meter Size $207.60 Meter Charge 2" Meter Size $332.15 Page 9of10 Meter Charge 3" Meter Size $622.79 Meter Charge 4" Meter Size $1,037.99 Meter Charge 6" Meter Size $2,075.98 Meter Charge 8" Meter Size $3,321.56 Meter Charge 10" Meter Size $4,774.75 Meter Charge 12" Meter Size $8,926.70 Consumption: 1-10,000 gals. gallons $3.31 per 1,000 gallons (pro- rated Consumption: 10,001-35,000 gallons $4.25 per 1,000 gallons (pro - gals. rated) Consumption: Over 35,000 gals. gallons $7.53 per 1,000 gallons (pro- rated Water Test Fee set by MN State Health Det $2.43 Sanitary Sewer Per Quarter: Base Charge — All Users per unit (except mobile homes) $56.71 Usage per gals. —Single gallons $5.84 (per 1,000 gallons) Family/Multiple Family Sanitary Sewer — Commercial gallons $5.84 (per 1,000 gallons) Apartment/Condominium Sanitary Sewer - Mobile Home per unit $156.01 A Winter Averaging minimum will be set using a standard usage of 100 gallons per day based on a 30 day month: 100 gallons x 30 days x 3 months = 9,000 gallons per quarter. For April to December quarterly sewer billings, residential usage will be based on the lesser of actual consumption or 9,000 gallons for those customers that were assigned the minumum amount. Customers that have a Winter Average amount greater than 9,000 gallons will be billed on the lesser of actual consumption or their Winter Average consumption. Customers not connected to City water will be billed on 9,000 gallons each quarter. Surface Water Per Quarter: Residential - Single Family per lot $15.61 Residential — Multiple Family per dwelling $20.24 Apartment / Condominium per acre $ 127.45 Industrial / Commercial per acre $198.98 Undeveloped per acre N/A Standby Per Quarter: Standby 1" Service Line or smaller $9.67 Violation of Water or Sewer Use Restrictions: Non-essential usage charge $300 per day XV. Recycling Fee —01 M Per Residential Parcel with Annual $53.00 curbside recycling Per Residential Parcel without Annual $3.50 curbside recycling XVI. Park Development Park Development Fee Per residential unit $6,500.00 Page 10 of 10 Attachment C CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA SUMMARY OF ORDINANCE NO. 2019-009 On the 9th day of December, 2019, the Arden Hills City Council adopted Appendix A of Ordinance No. 2019-009, and by four affirmative votes (McClung excused) pursuant to Minn. Stat. §412.191, Subd. 4, directed that a summary of Appendix A of Ordinance 2019-009 be published. Appendix A of Ordinance 2019-009 entitled "2020 Fee Schedule" an Ordinance Relating to Fees Payable within the City of Arden Hills for 2020. The primary purpose of the ordinance is to update the Municipal Code to reflect fees for the calendar year of 2020. A full copy of Appendix A of Ordinance 2019-009 is available for inspection by any person during regular business hours at the office of the City Administrator, 1245 West Highway 96, Arden Hills, Minnesota 55112. The Ordinance is also available online at hqp://www.cityofardenhills.com CONSENT ITEM — 6E ,-ARZEN HILLS MEMORANDUM DATE: December 9, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, City Clerk SUBJECT: Cancellation of the December 23, 2019 Regular City Council Meeting Budgeted Amount: Actual Amount: Funding Source: Council Should Consider Approval of cancellation of the December 23, 2019, regular City Council meeting. Background/Discussion As in prior years, City Council has cancelled a meeting if there are no items requiring timely action by the Council. Please note that all necessary items that require Council action and/or discussion were addressed earlier this month and those requiring new or further action have been placed on the agenda for the January 13, 2019 regular meeting, Page 1 of 1 CONSENT ITEM — 6F ,-AI�EN HILLS MEMORANDUM DATE: December 9, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, City Clerk SUBJECT: 2020 City Council Liaison Appointments and Mayor Pro Tem Budgeted Amount: Actual Amount: Funding Source: Council Should Consider the Following Options Approving Resolution 2019-043 Appointing 2020 City Council Liaisons for Commissions and Committees and Mayor Pro Tem. Background At its November 18, 2019 work session, City Councilmembers were asked to provide to Mayor Grant for consideration their choices as to the committees or commissions for which they would like to serve as liaison for 2020. The following are appointed liaisons as indicated: Planning Commission Council Liaison: Steve Scott Staff: City Planner Parks, Trails and Recreation Committee Council Liaison: David Grant Staff: Recreation Coordinator Alternate: Public Works Director Page 1 of 2 Communications Committee Council Liaison: Council Liaison: Staff: Alternate: Fran Holmes Brenda Holden Communications Coordinator City Clerk Financial Planning and Analysis Committee Council Liaison: Steve Scott Staff: Accounting Analyst Lake Johanna Fire Department Board of Directors Council Liaison: Dave McClung Staff: City Administrator Economic Development Commission Council Liaison: Dave McClung Staff: City Planner Personnel Committee Council: David Grant Council: Fran Holmes Staff: City Administrator Staff: City Clerk Joint Development Authority Board (Confirming 2nd year of a two-year term) Council: David Grant Council: Brenda Holden Staff: City Administrator Ramsey County League Council Liaison: Alternates: Mayor Pro Tem Karth Lake Improvement District Attachments A. Resolution 2019-043 Steve Scott David Grant, Dave McClung, Brenda Holden, and Fran Holmes Brenda Holden David Grant Page 2 of 2 Attachment A �-AVEN HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2049-043 A RESOLUTION APPOINTING 2020 CITY COUNCIL LIAISONS FOR COMMISSIONS AND COMMITTEES AND MAYOR PRO TEM BE IT RESOLVED by the City of Arden Hills, Ramsey County, Minnesota as follows: Liaisons The following are appointed liaisons as indicated. Planning Commission Council Liaison: Steve Scott Staff: City Planner Parks, Trails and Recreation Committee Council Liaison: David Grant Staff: Recreation Coordinator Alternate: Public Works Director Communications Committee Council Liaison: Council Liaison: Staff: Alternate: Fran Holmes Brenda Holden Communications Coordinator City Clerk Financial Planning and Analysis Committee Council Liaison: Steve Scott Staff: Accounting Analyst Lake Johanna Fire Department Board of Directors Council Liaison: Dave McClung Staff: City Administrator Economic Development Commission Council Liaison: Dave McClung Staff: City Planner Personnel Committee Council: David Grant Council: Fran Holmes Staff: City Administrator Staff: City Clerk Joint Development Authority Board (Confirming 2nd year of a two-year term) Council: David Grant Council: Brenda Holden Staff: City Administrator Ramsey County League Board Member: Alternates: Karth Lake Improvement District Council: Steve Scott David Grant, Dave McClung, Brenda Holden, and Fran Holmes David Grant Mayor Pro -Tem Pursuant to Minnesota Statutes, Section 412.121, Councilmember Brenda Holden is appointed Mayor Pro -Tem and is to perform the duties of the Mayor during the absence or disqualification of the Mayor or in the case of a vacancy in the office of the Mayor. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 9t" DAY OF DECEMBER, 2019. David Grant, Mayor ATTEST: Julie Hanson, City Clerk CONSENT ITEM — 6G , AZEN HILLS MEMORANDUM DATE: December 9, 2019 TO: Honorable Mayor and City Councilmembers David Perrault, City Administrator FROM: Todd Blomstrom, Interim Public Works Director/City Engineer SUBJECT: Ordinance 2019-008 Amending Chapter 10, Regulating Nonessential Water Usage Upon a Critical Water Deficiency Budgeted Amount: Actual Amount: Funding Sources: N/A N/A Water Fund Council Should Consider Adoption of Ordinance 2019-008 amending Chapter 10, Utilities, by adding Section 1000.24, regulating nonessential water usage upon a critical water deficiency. Background/Discussion On March 25, 2019, the City Council adopted the Local Water Supply Plan for the City of Arden Hills. As part of completing this plan, the City is required to adopt and enforce a Critical Water Deficiency Ordinance to address water conservation restrictions during critical water shortages as declared by executive order of the governor, pursuant to Minnesota Statutes 103G.291. The City Attorney prepared the recommended Critical Water Deficiency Ordinance (Attachment A) based on model ordinance language developed by the League of Minnesota Cities. The proposed ordinance applies to all water customers who own or control water use on any premises. The ordinance establishes procedures if a critical water deficiency is declared by the governor, the mandatory emergency water conservation measures that are to be implemented, and enforcement procedures for violations. The City Attorney and staff recommend adoption of the ordinance. This item was reviewed during the November 12, 2019 Regular City Council meeting and was tabled to address the proposed amount of the fine associated with violations as described in Subd. 7.C. The proposed fine in the amount of $300 per day has been added to the proposed 2020 fee schedule under Section 14. Page 1 of 2 Attachments Attachment A — Ordinance 2019-008 Amending Chapter 10, Critical Water Deficiency Attachment B — Summary of Ordinance 2019-008 Page 2 of 2 'It EN HILLS ORDINANCE NO. 2019-008 CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA Attachment A AN ORDINANCE AMENDING CHAPTER 10, UTILITIES, BY ADDING SECTION 1000.24, REGULATING NONESSENTIAL WATER USAGE UPON CRITICAL WATER DEFICIENCY AS AUTHORIZED BY MINN. STAT. § 103G.291, SUBD. 1 AND 2, OF THE ARDEN HILLS CITY CODE THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, ORDAINS: SECTION 1. Chapter 10 — Utilities, is hereby amended by adding a new Section 1000.24 in its entirety as follows: Chapter 10 — Utilities Section 1000.24 — Regulating Nonessentional Water Usage Upon Critical Water Deficiency Subd. I Purpose. This ordinance establishes water conservation restrictions; and the plan will be in effect at any time the governor declares by executive order a critical water deficiency, pursuant to Minnesota Statutes section 103G.291. Subd.2 Definitions. - Clerk in statutory cities means the person assigned duties pursuant to Minn. Stat. § 412.151; or the city manager pursuant to Minn. Stat. § 412.601 — 412.751 or in charter cities as determined by city charter. - Department means the city water department. - Emergency means the declaration of a critical water deficiency by the governor. - Irrigation means the watering of shrubs, trees, sod, seeded areas, gardens, lawns, or any other outdoor vegetation, except outdoor vegetation utilized for agricultural purposes. Notification to public means notification through local media, including interviews and issuance of news releases. - Public water supplier means the city or other entity that owns, manages, or operates a public water supply, as defined in Minn. Stat. § 144.382, subdivision 4. - Reclaimed water means water collected from rooftops, paved surfaces, or other collection devices and all water utilized more than once before re-entering the natural water cycle. - Water Recirculation system means any system which enables a user to reuse water at least once prior to returning the water to the natural water cycle. Subd.3 Application. A. This ordinance applies to all customers of public water suppliers who own or control water use on any premises. B. No person shall make, cause, use, or permit the use of water received from a public water supply for residential, commercial, industrial, governmental, or any other purpose in any manner contrary to any provision in this ordinance. C. Mandatory emergency conservation measures shall be implemented based upon the declaration of a critical water emergency by the governor. Subd. 4 Declaration of Critical Water Deficiency. Upon the declaration of a critical water deficiency by the governor, the public water supplier shall immediately post notice of the emergency declaration at the usual meeting place of the city council, or the official city bulletin board. The city shall provide notification to the public as quickly as possible or through established water supply plans emergency response plans or procedures. Subd. 5 Mandatory Emergency Water Conservation Measures. Upon declaration of a water emergency and notification to the public, the following mandatory restrictions upon nonessential water use shall be enforced: (i) Outdoor irrigation of yards, gardens, golf courses, parklands, and other non-agricultural land, except for those areas irrigated with reclaimed water, is prohibited. (ii) Washing or spraying of sidewalks, driveways, parking areas, tennis courts, patios, or other paved areas with water from any pressurized source, including garden hoses, except to alleviate immediate health or safety hazards, is prohibited. (iii) The outdoor use of any water-based play apparatus connected to a pressurized source is prohibited. (iv) Restaurants and other food service establishments are prohibited from serving water to their customers, unless water is specifically requested by the customer. (v) Operation of outdoor misting systems used to cool public areas is prohibited. (vi) The filling of swimming pools, fountains, spas, or other exterior water features is prohibited. PA (vii) The washing of automobiles, trucks, trailers, and other types of mobile equipment is prohibited, except at facilities equipped with wash water recirculation systems, and for vehicles requiring frequent washing to protect public health, safety, and welfare. Subd. 6 Variances. The City Clerk or their designee, is authorized to grant variances to this ordinance where strict application of its provisions would result in serious hardship to a customer. A variance may be granted only for reasons involving health or safety. An applicant may appeal the denial of a variance within five (5) days of the decision by submitting a written appeal to the City Clerk. The City Council shall hear the appeal at the next City Council meeting. The decision of the City Council is final. Subd.7 Violation. A. Violations shall be determined and cited by the City Clerk or his/her designee. A violator may appeal the citation within five (5) days of its issuance by submitting a written appeal to the City. The City Council shall hear the appeal at the next City Council meeting. The decision of the City Council is final. Violators may be granted an administrative waiver if evidence is provided that equipment failure was the cause of the violation. A letter from a qualified vendor or equipment invoice will be required to show proof of equipment failure. B. Upon discovery of a first violation, the violator shall be issued, either personally or by mail, a warning letter that sets forth the violation and which shall describe the remedy and fines for future violations. C. Upon subsequent violations at the same location, the violator shall be issued, either personally or by mail, a citation that sets forth the violation and shall describe the remedy. Fines shall be added to the monthly water bill of the owner or current occupant of the premises where the violation occurred. The imposition of the fine shall in no way limit the right of the City to pursue other legal remedies. Subd. 8 Enforcement. The City Clerk or his/her designee is authorized to designate city employees or law enforcement personnel to enforce the provisions of this ordinance. Subd. 9 Severability. If any provision of this ordinance or the application of any provision to a particular situation is held to be invalid by a court of competent jurisdiction, the remaining portions of the ordinance and the application of the ordinance to any other situation shall not be invalidated. SECTION 2. This Ordinance shall become effective immediately upon its passage and publication according to law. PASSED and ADOPTED this 9t' day of December, 2019, by the City Council of the City of Arden Hills, Minnesota. CITY OF ARDEN HILLS David Grant, Mayor ATTEST: Julie Hanson, City Clerk ►1 Attachment B -i4"EN ILLS CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA SUMMARY ORDINANCE NO. 2019-008 AN ORDINANCE AMENDING CHAPTER 10, UTILITIES, BY ADDING SECTION 1000.24, REGULATING NONESSENTIAL WATER USAGE UPON CRITICAL WATER DEFICIENCY AS AUTHORIZED BY MINN. STAT. § 103G.291, SUBD. 1 AND 2, OF THE ARDEN HILLS CITY CODE NOTICE IS HEREBY GIVEN that, on December 9, 2019, Ordinance No. 2019-008 was adopted by the City Council of the City of Arden Hills, Minnesota. NOTICE IS FURTHER GIVEN that, because of the lengthy nature of Ordinance No. 2019-008, the following summary of the ordinance has been prepared for publication. NOTICE IS FURTHER GIVEN that the ordinance adopted by the City Council adding Section 1000.24 to Chapter 10 regulates nonessential water usage upon a gubernatorial determination of a critical water deficiency. The new section establishes water conservation restrictions, the effective date of the restrictions pursuant to Minnesota Statutes section 103G.291, and as required by the Minnesota Department of Natural Resources, and applies to all customers of public water suppliers who own or control water use on any premises. The ordinance explains the procedures if critical water deficiency is declared by the governor, the mandatory emergency water conservation measures that are to be implemented, establishes what constitutes violations, and the enforcement procedures of those violations. A printed copy of the whole ordinance is available for inspection by any person during the City's regular office hours or on the City's website. APPROVED for publication by the City Council of the City of Arden Hills, Minnesota, this 9th day of December, 2019. CITY OF ARDEN HILLS David Grant, Mayor ATTEST: Julie Hanson, City Clerk Published in the Pioneer Press on December 12, 2019. CONSENT ITEM — 611 ,-i DEN HILLS MEMORANDUM DATE: December 9, 2019 TO: Honorable Mayor and City Councilmembers David Perrault, City Administrator FROM: David Swearingen, Senior Engineering Technician Todd Blomstrom, Interim Public Works Director/City Engineer SUBJECT: Colleen Avenue Storm Drainage Improvements - Payment No. 3 Budgeted Amount: Actual Amount: Funding Source: $325,389.00 $336,947.73 Surface Water Fund Council Should Consider The council is requested to approve Payment No. 3 in the amount of $6,476.06 for the Colleen Avenue Storm Drain Improvements project. Background/Discussion On June 10, 2019, the City Council adopted Resolution #2019-020 awarding the Colleen Avenue Drainage Improvements contract to Pember Companies, Inc. in the amount of $250,247.00. On October 14, 2019, the City Council approved Payment No. 1 in the amount of $129,066.56. On November 12, 2019 the City Council approved Payment No. 2 in the amount of $117,043.60. The contractor began the project on September 13, 2019 and since has completed 100% of construction and the project has reached substantial completion. The final punch list has been completed by Pember Companies with only turf restoration remaining as a contract item to close out the project Spring 2020. Staff and Bolton & Menk are recommending Payment No. 3, therefore, reducing the retainage from 5% to 2.5% provided in Attachment A. Page 1 of 2 Budget Impact The revised construction contract amount and overall budget for the Colleen Avenue Drainage Improvements project is summarized below. Original Contract Amount: Change Order No. 1 Change Order No. 2 Change Order No. 3 Change Order No. 4 Amended Contract Amount: Engineering Design Construction Administration Other costs $ 250,247.00 2,800.00 2,456.00 2,897.10 Total Project Cost: $ (3.5% Over Budgeted Amount) 1,100.00 259,500.10 42,142.00 33,000.00 2,305.63 336,947.73 The entire cost of this project is funded by the Surface Water Management Fund. AttnehmPntc Attachment A: Bolton & Menk Letter with Pay Request No. 3 Page 2 of 2 D BOLTON & MENK Real People. Real Solutions. December 3, 2019 Mr. Todd Blomstrom Interim Public Works Director/City Engineer City of Arden Hills Sent via email: TBlomstrom@cityofardenhills.org RE: Pay Request No. 3 Colleen Avenue Drainage Improvements City of Arden Hills Project No.: T19.116818 Dear Mr. Blomstrom, Attachment A flet Avenue Burnsville. MN 55337-1649 Ph: (9521890-0509 Fax: (9521890-8065 Bolton-Menk.com The Colleen Avenue Drainage Improvement project was completed last month. The project will be closed -out in the Spring once final turf establishment is reviewed and confirmed. We are recommending one final payment in 2019, before the project is closed out in 2020, this pay request reduces the project retainage from 5% to 2.5%. Upon review and council approval, please include a fully -executed copy of the Request for Payment with payment to Pember Companies. If you have questions regarding this pay request, please let me know. Sincerely, Bolton & Menn2�ta k, Inc. �;� Sarah E. Lloyd, P.E. Principal Engineer Encl. Cc: David Swearingen H:\ARDH\Tl9ll6818\7_Construction\K-PayApplications\Pay Request 3.docx Bolton & Menk is an Z w Q a. 0 F- U) U) w LLJd rnrn r r C) C) I� N N M M M N N r O N N UO N (O N N c 0 m 0-0 C c _ o a O a) a LO In LO Z �Z C: (0 m v Q _ o L U -Q ui F� > Q Z w w J J O U Z Z M J uj 2 w Z Q D Q Ott r o w V' O M 'TcE Ln v o rn W Z U O O O LL CL U)Y O O O iA*) M O �D a O r r M r it 1�t• O /'/•• 0 (0 I- M O M I� O to w N mc(D U ��3 Z w N N LO O It •~�' v oA Q W) S OV' O `o tLO HA rn LO OL t f:? CD o rr> � fA � N CL EO U c O H O 'p U N U @ E Z O N ~ > N w O 0 >, m M m U N :3 > N to Q a_ , ry N N +' U a) _I_ -o N0 l\ s O wO m a W N ._ o. is ` cn N E N c > P > = co a Hc a) c � ❑ y 'd m N 70_L >jC t0 .V o > N wo m m Z 0 0 a 0 o_ E E D Q m N L U) z a V d 0 o a) w m m D- o c o0 o U m U U m � w m U m d m m _c rn > c ca Z O � U U Of U)Y c CU t a 0...... U ` it 1�t• lYlill..J /'/•• 0 (0 Q 'o OL a� c � in w N mc(D U ��3 Z w U6 N w v oA Q c v � c C O `o rn OL t m CD o rr> � � 11,111111116k N CL EO U c O co Y O 'p U N U @ E 0 � a O N ~ > N Low _ 0 a O 0 >, m M m U N :3 > N to 1 , N N U a) _I_ -o N0 l\ s .L� c o wO m N ._ o. is ` cn N ❑ w N c > P > = co a aXi c a) c .o '� f a co N N 70_L >jC t0 .V o > N 'O E m m Z Q w v o_ a� m N L U) z a O Q❑ U)Y c CU -O a 0 c rn 'o OL a� c � in w N mc(D U ��3 Z N U6 N w v oA Q c v � c C O `o rn OL t m o rr> � � N CU m o co Y O o U U @ E T U N N N ~ Z N Low _ 0 a O 0 >, m M st LD c, o� m M m E_\ � N t i zi W z CLLJ G Q am O LL U) W a It .i ❑ "' L N o 0 0 0 0 0 0 0 0 0 y. o00 0 0 0 000 0 O o O O O o O o O o O o O o O O O o O O O o to O o 0 0 0 0Lr) o o o O O o O o LOm o O O o O O O 0 O O O O o o o r o o o o o o r� 0 0 0 c O O O O O O O O O O O O O O O O O O O O O O O to 0 O O O O O O O O O O O O O O O M O O O O O O O O O O o O O O O h O O O O O O O O O (0 C O O O O h N M V O O to (D O O r- O O 00 0 rn r- to 0 00 0 0 0 0 0 0 ui m0 O U)O M r- W r— N N 0 O O r- 0 V O 0 r- M 1- rU O O 0 V0 N r- LO V V O O LO r -Lr) W M 0- O- O r- M O N •-- M- N V V O M to r- M M N M V (D N r - E O (D -7t` c- M CM (M N r- O - V to V V O N N D) N N ¢ Cl) N V O O O O O O O O O O O O O O O O O O O O O O O O O O O O O to O O O O O O O O to N O O O LO O O O O O O o 0 0 0 0 0 0 0 0 0 0 0 N 0 0 0 -E U 000 O (D (D CO r- O r- 0 0 0 M* rlj O O LO M 0 0 0 (n O O M O O N ❑ C O O M O N M CM V 0 0 (0 O, O M M M to 00 0 W -- M M 0 N W ❑ d O L N LO O O - -- M r- V r- 0 (n (D U M (0 M V N ZY O o 0 0 0 0 0 0 0 0 00 00 0 00 00 0 0 o tD o 0 0 0 0 0 0 0 00 O O O O O O O O O O O O O O O O o O O o O cr o o o o o o o o O O o O . C - .-- M-� 00 00 M O V V V N- M O (0 r-- N N- to O- r- N M o V M- N 0 U CO j N N N M N- N V to N N CO co co O d J J W L(J J .J w fn J U U to W W J J J L)J J W tL� J J J U 0 rn U U J J w J O =3 .� U) C N z of 0ON O_ J W J P:0 0 m V ~ ¢ W J_ U V' 'T CO COtC) N u W U 2' ¢ V V (n X % J UJ U)H U z O C7 z wZ}WU a Of F- C7wwwUw}c�i)UC7 C mp< wcncn =zzo'Ofo�w J-��Z) of IH awJW= zOwHpMa❑OaofaQ¢vwicwnuwiWwvwi����°opU❑�¢w�z� m O�¢��FHm-Ocnwwwwwi-- w (ncnww�cn�0 ❑ H O U cn U m m z z o a a a a m Q L w w J Q w p � U U z>>>>>> O p z a a a w o- Z� Q Q W Lu0 C7 > z 0 J U❑ z mw 2Z>2Q> j ZZ Z QQZC�7 ZLo H�(LLi LL OJW W W W W Wm<ot: , �O�Q❑��0C9a� � Q w U m N N- N N U U Q❑❑ U Q fn m? U H N rn a)- O O O O O O O O O O O o O O O O O O O O O O O O 0 0 0 0 0 0 0 0 0 0- N M V to 0 n CO O O N CO V M (D r-- CO O CD N CO N M V Lo o r - m m - - - - - - - - - N N N N N N N N N N M M M M C 000 O N r- M V O O to V 0 0 r- to 0 0 0 0 0 r- 0 0 0 0 to O 6 M 0 0 0 W 7 00 In O W M a0 r— N N (D O O r- 0 V O 0 r- r r- to O O W r— O N V 0 V q- 0 O rA r- O c0 r- (D 00 O O M O N r- 00 - N V 00 O M Ln (D O 00 N M- (D N r- E -- o- L' to O N N O N N - r-- - 1-:L CM CM N ❑ M(6 N O w J Q O O O O O C O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O o O O O O O V w o o O O o o O O O O N 6 w M O V V 0 N- M In (D - N N N 6 O- (D 6 M O V 6- N M V N N N N Cl) M N- N LO Ln N N r- M d .-- N O c O O O O O O O O O O O O O O O O O O O O O O O to 0 O O O O O O O O O O O O O O O M O O O O O O O O O O o O O O O h O O O O O O O O O (0 C O O O O h N M V O O to (D O O r- O O 00 0 rn r- to 0 00 0 0 0 0 0 0 ui m0 O U)O M r- W r— N N 0 O O r- 0 V O 0 r- M 1- rU O O 0 V0 N r- LO V V O O LO r -Lr) W M 0- O- O r- M O N •-- M- N V V O M to r- M M N M V (D N r - E O (D -7t` c- M CM (M N r- O - V to V V O N N D) N N ¢ Cl) N V O O O O O O O O O O O O O O O O O O O O O O O O O O O O O to O O O O O O O O to N O O O LO O O O O O O o 0 0 0 0 0 0 0 0 0 0 0 N 0 0 0 -E U 000 O (D (D CO r- O r- 0 0 0 M* rlj O O LO M 0 0 0 (n O O M O O N ❑ C O O M O N M CM V 0 0 (0 O, O M M M to 00 0 W -- M M 0 N W ❑ d O L N LO O O - -- M r- V r- 0 (n (D U M (0 M V N ZY O o 0 0 0 0 0 0 0 0 00 00 0 00 00 0 0 o tD o 0 0 0 0 0 0 0 00 O O O O O O O O O O O O O O O O o O O o O cr o o o o o o o o O O o O . C - .-- M-� 00 00 M O V V V N- M O (0 r-- N N- to O- r- N M o V M- N 0 U CO j N N N M N- N V to N N CO co co O d J J W L(J J .J w fn J U U to W W J J J L)J J W tL� J J J U 0 rn U U J J w J O =3 .� U) C N z of 0ON O_ J W J P:0 0 m V ~ ¢ W J_ U V' 'T CO COtC) N u W U 2' ¢ V V (n X % J UJ U)H U z O C7 z wZ}WU a Of F- C7wwwUw}c�i)UC7 C mp< wcncn =zzo'Ofo�w J-��Z) of IH awJW= zOwHpMa❑OaofaQ¢vwicwnuwiWwvwi����°opU❑�¢w�z� m O�¢��FHm-Ocnwwwwwi-- w (ncnww�cn�0 ❑ H O U cn U m m z z o a a a a m Q L w w J Q w p � U U z>>>>>> O p z a a a w o- Z� Q Q W Lu0 C7 > z 0 J U❑ z mw 2Z>2Q> j ZZ Z QQZC�7 ZLo H�(LLi LL OJW W W W W Wm<ot: , �O�Q❑��0C9a� � Q w U m N N- N N U U Q❑❑ U Q fn m? U H N rn a)- O O O O O O O O O O O o O O O O O O O O O O O O 0 0 0 0 0 0 0 0 0 0- N M V to 0 n CO O O N CO V M (D r-- CO O CD N CO N M V Lo o r - m m - - - - - - - - - N N N N N N N N N N M M M M t i w 0 F— Z Cw G Q O LL F- U) U) w w Cl) O m r— M M O c J J O U z 5 vi J J_ 2 z LU 0 Q O Cl) Lo 0 rn U N �O a` 0 0 0 0 0 M 06 N O 0 0 0 0 0 0 - 0 LO O N N LO OOD V OOD —O It M N— N N N 0 0- 0 O O O O LO 0 0 Cl) co F- r— CN CO O O O LO O O O O O O O 00 00000000000-0 0� V v 0 0 0 0 0 L 0 0) 0 It CO O N OD V 00 r -- LO V N— N N N O O O Oco 0 LO O O -- 0 O aD It aD aD CN N N N N 0 0— 0 0 0 0 O O O O M (D w � � tY m Cn Cn In U U U J J J J Q Q Ow w m w of O LL N M M 'T m w 00000 p H z z Z z z O zz w U) owwwwww og m0w WWWWIXW w 5H 0 0 0 0 0 0 M.}- ziofg 9g0000 OO w 0 O= Q===___ U(nU)a:203:000UUU 000000000 0 0 0 0 0 N M'T 0 0 O V' LO CO n O O O O CA CA O CA CA M Cl) Cl) Cl) O O O O CA CA CA CA CA LO CO M CO O CA LO N O O O L CA LO N U) PUBLIC HEARING — 8A ,-ARZEN HILLS MEMORANDUM DATE: December 9, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director Mary Tomnitz, Accounting Clerk SUBJECT: Public Hearing Regarding Quarterly Special Assessments for Delinquent Utilities Budgeted Amount: Actual Amount: Funding Source: Council Should Consider the Following Hold a Public Hearing regarding delinquent utilities. Background Water customers whose accounts are 90 days past due were informed that the City intends to certify delinquent charges to Ramsey County to be collected with property taxes. These customers have the right to a hearing in front of the City Council to discuss this matter prior to certification. Budget Impact None Page 1 of 1 PUBLIC HEARING — 8B ,-ARZEN HILLS MEMORANDUM DATE: December 9, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault., City Administrator FROM: Gayle Bauman, Finance Director SUBJECT: Public Hearing — Special Assessments for Abatement of 1870 Glen Paul Avenue Budgeted Amount: Actual Amount: Funding Source: Council Should Consider the Following Hold a Public Hearing regarding certification of proposed special assessments for the abatement of 1870 Glen Paul Avenue. Background On September 23, 2019, the Council approved Resolution 2019-028 ordering accelerated nuisance abatement of 1870 Glen Paul Avenue for excessive vegetation growth and debris not in compliance with City regulations. The resolution authorized the City to have the necessary work completed to remediate the nuisance(s) and charge 125% of the cost of the work, including administrative costs, back to the property owner. The charge to complete the work plus administrative costs is $2,500. The property owner was notified by mail in a letter dated November 6, 2019, and given thirty (30) days to remit payment. The letter also served as the notice of this public hearing and informed the property owner of the option to make payment of the entire special assessment without interest within 30 days after its adoption and if not paid within that thirty (30) days, interest will accrue at 4.5% per annum. To date payment has not been received; therefore, the City intends to certify these charges to Ramsey County to be collected with property taxes. The property owner has the right to a hearing in front of the City Council to discuss this matter prior to certification. Page 1 of 1 'It ,ARZEN HILLS MEMORANDUM DATE: December 9, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director SUBJECT: Public Hearing on 2020 Tax Levy and Budget Budgeted Amount: Actual Amount: N/A N/A Council Should Consider PUBLIC HEARING — 8C Funding Source: N/A The City Council does not need to take any action for this item. A PowerPoint presentation will be given for the City's required annual Truth -in -Taxation hearing. Attachments Attachment A: Truth -in -Taxation Presentation Attachment A O J 4� X ca E o _ O 0 ca = N ._ � Q V Co � O X Z3 4� - U E w 4) 0 V CL 00 4-J =3 O � N 0 0 M 0 W X P O N O N 0 0 re X W O O 4 - Ln w U O Ln 4� DC E N to O 4--j V Ln O .L- ro O V) 4� ca 4U bA m 0 0 co i 0 V O O 0 N ca U 0 0�\ V M V/ - E 0 O N � M to cc buO O }+ 4-J V) CUO v C U m 00 a� U 0 N � v N — � N O N U � v +� N O L U � 0 0 O O O 0 O O O rl I� r- l0 N N M w o l0 rl I'I -V)- l0 r -I N to tn- X if)- N 1^ N X H � v o N X cE N N 4-J L U -0 a E ru a� ca Q U E Ln c}n w Lu N CA W 3E J 3E J: c � � o v v Ln L .Ln 0 Q, Ln M X O U Y N � LU LO ,C: a E m k2 `� p X55 pEji K SNS E w N O C ZN� W CL ~ £ d CL 4d. p as $= ---4 � N d3 f d _ L d W 2 L 0 m w O LL Q O rqr�> 4 i6 i4 a 2 m d Z a� v _a� � a aha G N s m e - t m t• m N �6 Z uW u W G Z @ = 7� L_ t u tn W D x = a Fm LL, _ 0 x eL _ a a LU R� tA 0 CL I I I I S CL a E m k2 `� p X55 pEji K CD E w N C ZN� N C� y V.�2 3M.� £ f c �� o INN ---4 � N d3 f d CD O Ol Ln N -c)- L O O Q) 0 Ln =3O ro EO —O a -j U (1)u 0 _0 E V) m U Q X a� U C� (1) Q CSA a--) • — � a -J X L Q) 0O Ln � •N N p0 � -0roO •- 'j W V / O > w -�- Q X N -tom- cn W Q N Ol O -0 O � cn LL LL Lr) N O -0 LL N (1) (1) ca U U U O O 0 • • • O Ol Ln N -c)- • v 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o Q o 0 (0 M � l0 l n N r-1 O r -I r1 W N N l0 Ln N N a1 lD 00 M N O O al � N 00 r1 r1 r1 n N l0 n Ln N W M O N t l0 lO r1 M Z Ln N a) U U C � M N Ln r -I N i'i 1 r1 1, m m Lf) r1 1, O N 00 V) O I- m m 00 al r1 O -i r� O .4 M 000 Vv�, ti 00000000 Ln M M m m n O O O OO -:T M Ooo00o00000o N 00 r -I A N N r -I M l0 M f, V1 O N O 00 (31 f4 m al v M Ln M V n n M M l0 Ln Ln r1 lzz 00 al M al l0 Izzt Ln 00 a1 M U V al i --I M N r `--' n .--I � N al m m N M 00 �--I r -I c -I Ln N al N 1- rl Ln � Ln I- lfl Ln 4j) - /}O 0 O O m O m O W O r1 O m O O O lD O N O O O H O O O lD O r -I O r -I O m O O N 00 O mI;t O O m O O m ci O N O r -I O al N O(V � r -I m lD lD O O r1 1� I -I lzl� O N lD N N r1 V1 al 00 al Il M Lfl O m r -I 1-1 lD lD r1 Ln O -:I* O M Ln lD N N LD al N r, O Ln M N lD 00 Il 00 lD O t O 00 Ln M -It O N Ln N N M lD N 'IT O 00 00 r -I r1 N ry m lD Izil r -I Ln 00 M r1 N N M lD m N m-zzr O -1 OO Ln N O N O N O O O N O M O W O N O wr1 O O O O Rt O m O N O rl O O Ln O O 00 O rl O r1 O O O It O f, O al O I, a-+ N N N O N ri � N � � N 00 O I� I- M 00 N Ln lD al lD M Ln a1 M al rel O m m r1 M T M Ln Ln -1 O M n R* r1 � O 00 l0 lD N M N -1 00 r1 i-, fl r1 N O N 00 � <D M i- M M M M O r1 ,tr1 I- -1 m I'D 00 ry m i --I lD 00 M rl rl N N N m M I� M Ln m -1 ^ , a1 O M M M n rl Ln Ln l0 Ln O rl 00 I- O N 00 01 O N N Ln 'IT lO RI N -1 Ln N M Ln N-zT N l0 N O 00 Ln Il Ln N'�T O O M M M O O Ln O n O W-1 O Ln � Ln N a1 r1 r1 � O O N � � -1 M � M l0 Kt 00 00 N r- O -1 l0 (] N D -i Cl m rl I'D O O M r1 lO r1 N O lO O O al Ln N Ln M N O lO O � rl to lO m 11 00 I- m m n l0 O m O -1 m Vl O O O 00 O � O ) O lD r1 � r -I � N r1 r -I rl 00 Ln M Ln N m m O l0 N m 00 O 00 MIt Il M O LD M N N al al 00 O M lO Ln Ln M I, N M M N O 00 Ln N l0 � al I- 00 al O 00 l0 Ln lO O l0 r-1 O Ln I- lfl m r1 M Ln N O N Kt — lD m � O a� O a� r lD ai Ln of m rn � am r1 l0 oo I� Ln lD m O l0 a; -1 D O +' 00 Vl V) lD N al -* � 00 � M lD lD M N lD �--1 lD M O N N � Ln lD � lD n M N r -I Ln lD lD r -I � M al O al O n to M al O O r -I l0 00 al ry u rl V) -1 K m -1 -1 -1 -1 r1 Ln m Ln N m � N ';3- O LO lO 00 al Ln N l0 O 00 00 N r -I N al m m r1 O n m m lD m 00 lD n al N 1;3- N00 al m l0 V lD N N N00 m al Ln ci Ln m V1 O � N rl � al al O lD r1 Ln m rl lD 00 al 00 lza� 00 113� M 00 lD 00 N lfl V1 m rl 7 r -I rl al r1 00 al lD N r -I W O r -I N 00 1� 00 r� 00 'IT M M M O f, l0 V O -O ry u N N n Ln -1 -1 N N M N al 00 Ln LO N N0) -1 al al r -I Rt r-4 N l0 r -I r -I Ln al N -It Ln 'IT N l0 M al rl al l0 LL rn � W U Z v c Ln LU Q 01 E f6 U C N W dA � : E 00 N O U 41 0D 0 L 0 C C U C U Z Z 41 N 'O C E i '� v L N ++ O N W W W 7 O O N m o C c — v !- �' Z3 O LU d X z — LL �n m r6 N > O C f6 J co Y cn tw (CV C U i > c0 O f6 i W J W U Lu 'U N O v co Q H 0U V1 •� o .� u v Z WZ X C > an 0 Z (9 UUJ C f6 > O U (O O U W W F- Ln J U LL c O_ C Q W m d l7 D_ 0 W W D_ Ln = D_ W C7 0' W Z LL. r4o1 Ln W W A cr- Atca u Q) a--+ m E Ln W 41Ln _ [O U) v U N C LnQ L v E c v N L i o +, N o LA N N > o ° c E c ca to .� co Q h�0 +1 UA t C N > v In Ln ■ ■ - ■ ■ U ■ ■ ■ ■ v 0 v 0 v 0 m 0 v LL. r4ol �_li O � M W 001 4-,O/ X +-+ W O Li N O _ N N (3) }, m W v 0 L � i in 4--+ Y U C7 `� 0 OVC _ m m N 06 Y v 3 D m (D a a a ■ i a� x F -L- 0 N O N A � o m Lq \ \ \ \ o o \ o 0 I� l0 M r1 m 00 Ln N r1 (, CO CD I_f) Ql O fV fV N O 0 00000000Neo, 0 CC to Q 4 Ln Ql Ol rn Ln N � N Ln Lr) XN 4 Lri r< r--� r-� to I� U� U -i N N N N N N N N N N 0 0 0 0 0 0 0 0 0 M DO M O rl r -I Ln r-, O O V N O r-4 M N M M -4 4 0 Lr) �qzi- O to Ln Ln O N O t -o to Ol M Lr) � � Ol -ci N Ol M N I� I� N m -zt > l0 O l0 m 00 r -I l0 00 J—i � O1 m Ln Ln I� qc::3- oo M 0 0 0 r -I CV M � LO I, Ol x m m m m m m m m m m H O O O O O O O O O O >- N N N N N N N N N N ,R XC6 4-0 Xr1 r -I r -I Lf) r- c -I dl IZI- I'D N O O 00 r -I O M O M 00 r M O Lr) Lr) ri O Ln '�t QD M rn r-� rn Ln Ln r- Lli Dl 00 Ln, O 0l I� (.6 lD N Ol Ln Ln .4 .4 O r -I A lD M ���';I- M M M M M N C-4 N N N N r -I C.J d1 H ca L U = o 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 >, O O O O O O O O O O O O O O O O O O > N N. O r -I -4 r, N m m m 4 O O m O m J O N Lfi N L( Lf) 00 a1 4 � Lf 4 Ln Ln "6 "6 cl Dl E L a ra m N Qu _ N 4-j p t f6 a_+ b.0 J (B 41 IaO -0 N QJ to N0 J J O C]0 N= N = = N m cv c/') 2 p CO (6 J i> m v v U a� t Q Qp O v pp t O m 0 U C% V) V) CJ Z OC Z G L L (/ ) J J Q H > �: Z N cn C6 N OC: L. N O Q' J N O L (^ � / 0 0 0 L U 4-0 Xr1 r -I r -I Lf) r- c -I dl IZI- I'D N O O 00 r -I O M O M 00 r M O Lr) Lr) ri O Ln '�t QD M rn r-� rn Ln Ln r- Lli Dl 00 Ln, O 0l I� (.6 lD N Ol Ln Ln .4 .4 O r -I A lD M ���';I- M M M M M N C-4 N N N N r -I C.J d1 H ca L U = o 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 >, O O O O O O O O O O O O O O O O O O > N N. O r -I -4 r, N m m m 4 O O m O m J O N Lfi N L( Lf) 00 a1 4 � Lf 4 Ln Ln "6 "6 cl Dl E L a ra m N Qu _ N 4-j p t f6 a_+ b.0 J (B 41 IaO -0 N QJ to N0 J J O C]0 N= N = = N m cv c/') 2 p CO (6 J i> m v v U a� t Q Qp O v pp t O m 0 U C% V) V) CJ Z OC Z G L L (/ ) J J Q H > �: Z 0 N O N O N 0 0 N U v U 0 4-) N U N 4-j c6 E +-j N LU r o M M to Q N ti 0 0 0 11 N ~ O O V IC1 N O 69 6R EA G J O 0) N 00 LO r CD CV E EA to EA Ef} EA to!) -EA O 0 _> o O Q (D i O J N o ti 0 M 0 00 0 I` N Q 4- ° N r 00 CD r (6 0 VN as N a .� X O O to o =M o� w O O O O O M 00 N r O O .*_�'' O I` T- T- O06 O U ao ' V N MN OD 00 w O 04 Q r M f`q 000 ItO M r M It 60 Lfi O N 6� V N IL O O C + c O O (U m nC O U a> L C •� O E E w U 0 ai .� ui Ay/ /C� Q _ o LLQ (Q i O N ` /z3 (> V p G: IC Q L _T U O O N U .v Q L o� to U .c a� +�+ L p c .V c�a .V C 0 0 O 7 M i u Q CL r 2 U Q a d m W a_ = w _� J a a W Li 0 N O N O Q O c 0 0 0- x X T U �- N L ti O Ln M H T—I H to,3� io4 � iA5- iA5- i too• U t p +j aj E o a� U � O O Q N O U V Ln Q) X a� >- E O O U a--+ O E� N (� U N N E O U _ 4 N 4- E O c6 O — n QJ Q) > U � C6 i i O a) L -L Ln M O O X 4 O XfX6 4- Q L Q 4-1 Ln U N i dJ U N > U U Li c 0 0 0- x X T U �- N L ti O Ln M H T—I H to,3� io4 � iA5- iA5- i too• U t p +j aj E o a� U � O O Q N O U V Ln Q) X a� >- E O O U a--+ O E� N (� U N N E O U _ 4 N 4- E O c6 O — n QJ Q) > U � C6 i i O a) L -L Ln M x cc cc 4--j O n— W ro V O 4-j L O L ro c/1 ryoo N N c6 L U 4-J N U 4-J U Ln o Ln .� c6 O O� L40 M N _Ln Ln Ln U 00 c6 Q O O O O Ln 00 r -I I� ui l0 0 Ln r -I O 1 r -I 1 N ,r-- O OD M V-- ('7 N N CO CO 19 0 0 oll O O o O O Nm � ' O � II O O M V O r -I N A ,r-- O OD M V-- ('7 N N CO CO 19 AL C:) 00 00 C) C) C'7 N ry Cu A U 0 c":i D00 LL o Lr) m -0 n c � Lo LL Ln U) 4-0 0 :3 00 Q) U E 4-0 _0 E 4-A =3 00 O 4-0 U c/7 O U .�? N . _ U, O E O L M O ca LL =3 O U) cOn m j O > � c� 0 t� Q� LL O p m ti > N . x a� � O v U) .� —0> =3 O U O a }, Q ._ ° > �4-) LL O U O o+- o Q Ca Ca \ — U E Q L �-a U �, C:) � � � U) C: Lo a 0") O�cn}'E C� U — to ro r i 0 Ln Q) L 4--j Q X LU 4- 0 ro E E Ln a--+ C6 E a--+ a--+ U L v o N a--+ N u O C'6 v E 0 N Lnv V Q) Q) > Q X 4- v 0 C: Q) U }' O N v E � Q N C'6 � oN �4-J U L 8 M O O �O O O O O QN1 ri O O ri ri I� O O O w u1 o M M O N v L N n M�f1 0^0 Q01 n 000 N r -I Q1 O O N O O O N o m O M N M r -I r -I N N N O O O O O O O O O O O O O O kO O O r-� CD Ln r -I Ln r-4 r -I r- MO O N r-1 r -I c -I M r -I r -I r -I O ri O O O - O O O O N Ln O 00 O N N M Lnr14 m m L O O O O O O O O O O 1� O rll� O O R* o O o N Ln m 11 Q0 rrH Q0 M N r -I r -I N N M 0 � O °0 0 � 0 O 0 Lr O r- 00 111 N -::f r -I r14 Q0 Q0 Zt 00 I Ln Ln r�-I N rM -I rrl N (WE O C O LU �hAE E c N > O L7 Q Y m � Q v N ca U a E Q v V7 E Q v N a� C Qm �: n cn w H a--+ C6 E a--+ a--+ U L v o N a--+ N u O C'6 v E 0 N Lnv V Q) Q) > Q X 4- v 0 C: Q) U }' O N v E � Q N C'6 � oN �4-J U L 8 4-1E p 0 M i 00 — O nro - LnLn �. un X .- N b.0 Ln � 4-jp 0 - a--+ U O O X c x c CL4-J CL +-+ � U N L c Q '> o 4-jca v O 0 0 }' a--j N O O 4te1 C) O� O ate-+ � O p o O Q_ M 4-1O N � 0 +•+0 N C � U V � O U •� ° °' L •�0 Co L c �O > c� •� 0> v _ U — i N x r1 a +� 0 3 U 4 _ +- - U 4-J I I I4-j n� 0 N E Ln C� E 0 0 4-j U U � WA-mo 0 N NEW BUSINESS — 9A ,-ARZEN HILLS MEMORANDUM DATE: December 9, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director Mary Tomnitz, Accounting Clerk SUBJECT: Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities Budgeted Amount: Actual Amount: Funding Source: Council Should Consider A motion to approve Resolution 2019-044 certifying delinquent utilities to Ramsey County. Background Delinquent utility amounts are certified to Ramsey County quarterly. A list of utility accounts with a delinquent balance was compiled and notices dated November 7, 2019 were mailed. These customers were informed of their delinquent status and were asked to make payment of the delinquent balance by December 2, 2019. Utility accounts with an unpaid delinquent balance after December 2, 2019 would be certified to Ramsey County to be added to property taxes payable in 2020. The certification amount is equal to the unpaid delinquent balance plus an eight percent penalty. The list of remaining delinquent utility accounts as of December 2, 2019 is attached. The City will request that Ramsey County levy the delinquent balances against the respective properties. Budget Impact None Attachments Attachment A: Resolution 2019-044 and Delinquent Utility Accounts List Page 1 of 1 Attachment A �S EEN HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2019-044 RESOLUTION ADOPTING AND CONFIRMING QUARTERLY SPECIAL ASSESSMENTS FOR DELINQUENT UTILITIES WHEREAS, the amount to be specially assessed for DELINQUENT UTILITIES has been duly calculated in accordance with the provisions of the Municipal Code and Minnesota Statues; and WHEREAS, notices have been duly mailed as required by law; and WHEREAS, said proposed assessments have at all times since their filing been open for public inspection, and an opportunity has been given to all interested parties to present objections, if any, to the proposed assessments; and WHEREAS, there were no oral or written objections received. 1. The amounts so calculated and set forth in said notices are hereby levied against the respective parcels of land described therein, and 2. The proposed assessments are hereby adopted and confirmed as special assessments for each of said parcels of land and the assessments together with an additional penalty of eight percent (8%) of the original unpaid amount, inclusive of any previous delinquency penalty, shall be a lien concurrent with general taxes upon such parcel. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that the City Administrator be authorized and directed to transmit to the County Auditor a certified duplicate of the assessment roll to be extended upon the property tax lists of the County, and the County Auditor shall collect said special assessments with taxes levied in 2019, payable in 2020: ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 9th DAY OF DECEMBER, 2019. ATTEST: JULIE HANSON, CITY CLERK DAVID GRANT, MAYOR 223023130039 000158-000 4440 Hamline Avenue N 3.18 0.00 78.75 15.16 0.00 102.57 29.56 229.22 18.34 247.56 223023340036 000231-000 4101 Hamline Avenue N 3.18 0.00 50.58 15.16 0.00 108.61 36.59 214.12 17.13 231.25 223023240266 000285-000 4447 Arden View Court 2.39 0.00 18.58 9.83 0.00 26.64 9.19 66.63 5.33 71.96 223023240275 000290-000 4442 Arden View Court 3.18 0.00 93.72 19.65 0.00 127.06 18.80 262.41 20.99 283.40 223023240326 000375-000 4370 Arden View Court 3.18 0.00 41.43 19.65 0.00 83.86 34.30 182.42 14.59 197.01 223023210083 000446-000 1415 Arden View Drive 1.59 0.00 90.49 19.65 0.00 132.04 0.00 243.77 19.50 263.27 223023210057 000454-000 1393 Arden View Drive 3.18 0.00 39.42 19.65 0.00 72.48 22.09 156.82 12.55 169.37 223023210108 000502-000 1444 Arden View Drive 3.18 0.00 161.45 19.65 0.00 268.21 89.40 541.89 43.35 585.24 223023120013 000569-000 1307 Karth Lake Circle 3.18 0.00 102.48 15.16 0.00 181.96 50.27 353.05 28.24 381.29 223023320013 000743-000 4283 Norma Avenue 1.59 0.00 290.30 15.16 0.00 130.78 26.66 464.49 37.16 501.65 223023420032 000777-000 1286 Wyncrest Lane 3.18 0.00 174.64 15.16 0.00 123.43 35.01 351.42 28.11 379.53 283023330013 001255-000 2027 Thom Drive 3.18 0.00 83.40 15.16 0.00 102.57 11.88 216.19 17.30 233.49 213023140006 001271-000 4401 Old Highway 10 0.00 0.00 0.00 15.16 9.39 53.25 6.22 84.02 6.72 90.74 213023140007 001276-000 4375 Old Highway 10 0.00 0.00 0.00 15.16 0.00 53.25 5.47 73.88 5.91 79.79 163023340015 001285-000 4627 Highway 10 3.18 0.00 87.34 15.16 0.00 129.97 20.54 256.19 20.50 276.69 283023410038 001344-000 3757 McCracken Lane 1.59 0.00 157.12 15.16 0.00 149.07 21.53 344.47 27.56 372.03 213023430017 001534-000 1791 Janet Court 3.18 0.00 70.51 15.16 0.00 107.51 15.82 212.18 16.97 229.15 333023110036 001551-000 1611 Lake Johanna Boulevan 1.59 0.00 156.25 15.16 0.00 115.58 0.00 288.58 23.09 311.67 283023120052 001575-000 1761 Lake Valentine Road 3.18 0.00 76.86 15.16 0.00 116.07 16.93 228.20 18.26 246.46 213023410051 001584-000 1681 Brueberry Lane 3.18 0.00 44.23 19.65 0.00 62.65 20.35 150.06 12.00 162.06 343023330050 001671-000 3130 Ridgewood Road 0.90 0.00 5.09 9.78 0.00 63.19 0.00 78.96 6.32 85.28 333023340079 001674-000 1870 Glenpaul Avenue 3.18 0.00 38.72 15.16 0.00 53.25 8.83 119.14 9.53 128.67 333023340077 001676-000 1886 Glenpaul Avenue 1.24 0.00 28.49 10.28 0.00 37.63 1.16 78.80 6.30 85.10 333023340020 001884-000 3223 Lake Johanna Boulevan 3.18 0.00 60.21 15.16 0.00 89.94 13.31 181.80 14.54 196.34 333023340066 001897-000 1921 Glenpaul Avenue 3.18 0.00 109.72 15.16 0.00 123.54 17.95 269.55 21.56 291.11 343023210016 001920-000 1437 Arden Place 3.18 0.00 73.68 15.16 0.00 106.43 15.57 214.02 17.12 231.14 343023430002 001933-000 3240 Hamline Avenue N 3.18 0.00 45.52 15.16 0.00 64.86 10.22 138.94 11.12 150.06 333023420038 001969-000 3290 Lake Johanna Boulevan 1.59 0.00 82.80 15.16 0.00 121.83 0.00 221.38 17.71 239.09 343023210046 002029-000 1369 Forest Lane 3.18 0.00 88.35 15.16 0.00 131.31 25.37 263.37 21.07 284.44 333023330080 002041-000 1985 County Road D W 0.75 0.00 0.00 7.12 0.00 69.86 0.00 77.73 6.22 83.95 343023420053 002098-000 3330 Dunlap Street N 3.18 0.00 43.07 15.16 0.00 60.68 9.13 131.22 10.50 141.72 333023240094 002105-000 1873 Stowe Avenue 3.18 0.00 79.41 15.16 0.00 114.66 16.70 229.11 18.33 247.44 343023440077 002194-000 3205 Lexington Avenue N 2.28 0.00 26.94 6.57 0.00 31.25 14.65 81.69 6.54 88.23 343023230014 002221-000 1556 Arden Place 3.18 0.00 64.16 15.16 0.00 96.67 16.59 195.76 15.66 211.42 343023140051 002484-000 1168 Benton Way 1.59 0.00 69.70 15.16 0.00 102.57 0.00 189.02 15.12 204.14 333023330034 002487-000 2028 Edgewater Avenue 3.18 0.00 64.76 15.16 0.00 97.70 13.59 194.39 15.55 209.94 333023240108 002512-000 1850 Indian Place 3.18 0.00 114.96 15.16 0.00 166.62 0.00 299.92 23.99 323.91 343023420066 002578-000 3350 Dellwood Avenue 1.59 0.00 166.96 15.16 0.00 135.44 0.00 319.15 25.53 344.68 273023430005 002787-000 1261 County Road E W 1.59 40.01 1.90 63.75 0.00 520.03 0.00 627.28 50.18 677.46 283023310016 002879-000 3786 Brighton Way 1.28 0.00 0.00 12.19 0.00 91.45 0.00 104.92 8.39 113.31 333023330057 003236-000 2015 Glenpaul Avenue 3.18 0.00 100.81 15.16 0.00 113.27 16.51 248.93 19.91 268.84 223023240240 003444-000 4412 Arden View Court 3.18 0.00 47.99 19.65 0.00 91.99 27.74 190.55 15.24 205.79 343023140009 003823-000 1115 Benton Way 1.59 0.00 82.41 15.16 0.00 102.57 0.00 201.73 16.14 217.87 223023210007 003937-000 1343 Arden View Drive 3.18 0.00 73.69 19.65 0.00 121.77 35.34 253.63 20.29 273.92 333023240098 004228-000 1901 Stowe Avenue 1.59 0.00 87.77 15.16 0.00 118.29 0.00 222.81 17.82 240.63 223023330015 004713-000 4149 Norma Avenue 3.18 0.00 73.98 15.16 0.00 136.81 38.86 267.99 21.44 289.43 333023310017 005096-000 3316 New Brighton Road 1.59 0.00 111.96 15.16 0.00 159.86 0.00 288.57 23.09 311.66 223023240233 005149-000 4400 Arden View Court 1.57 0.00 75.11 19.43 0.00 102.95 0.00 199.06 15.92 214.98 223023210117 005368-000 1450 Arden View Drive 3.18 0.00 35.18 19.65 0.00 65.92 22.42 146.35 11.71 158.06 213023120004 005384-000 4541 Lakeshore Place 1.59 0.00 117.30 15.16 0.00 139.93 19.30 293.28 23.46 316.74 283023130030 005473-000 1751 Glenview Avenue 1.59 0.00 172.79 15.16 0.00 118.11 0.00 307.65 24.61 332.26 223023210088 006007-000 1432 Arden View Drive 1.59 0.00 85.86 19.65 0.00 118.53 17.61 243.24 19.46 262.70 223023240302 006150-000 4393 Arden View Court 1.59 0.00 66.72 19.65 0.00 98.33 15.11 201.40 16.11 217.51 223023340015 006231-000 1364 Eide Circle 1.59 0.00 70.29 15.16 0.00 102.63 0.00 189.67 15.17 204.84 213023410028 006494-000 1675 Brueberry Lane 3.18 0.00 63.88 19.65 0.00 96.20 15.25 198.16 15.85 214.01 223023240248 007082-000 4416 Arden View Court 3.18 0.00 54.66 19.65 0.00 103.25 31.68 212.42 16.99 229.41 283023330011 007090-000 1971 Thom Drive 3.18 0.00 51.86 15.16 0.00 75.68 10.89 156.77 12.54 169.31 333023310030 007153-000 1827 Beckman Avenue 1.59 0.00 101.00 15.16 0.00 143.47 20.75 281.97 22.56 304.53 223023230016 007235-000 1528 McClung Drive 3.18 0.00 123.71 15.16 0.00 193.82 45.10 380.97 30.48 411.45 283023440032 007264-000 1628 Oak Avenue 3.18 0.00 57.71 15.16 0.00 85.66 13.22 174.93 13.99 188.92 343023420030 008243-000 1277 Ingerson Road 3.18 0.00 772.39 15.16 0.00 297.16 57.63 1,145.52 91.64 1,237.16 223023240264 008301-000 4441 Arden View Court 1.48 0.00 0.00 18.24 0.00 102.23 0.00 121.95 9.76 131.71 223023320026 008331-000 1469 Colleen Avenue 3.18 0.00 149.01 15.16 0.00 196.58 28.20 392.13 31.37 423.50 333023340067 009129-000 1927 Glenpaul Avenue 3.18 0.00 88.90 15.16 0.00 132.04 19.97 259.25 20.74 279.99 343023440063 009558-000 3199 Lexington Avenue N 3.18 0.00 79.69 15.16 0.00 111.91 16.32 226.26 18.10 244.36 283023120003 009894-000 1748 Lake Valentine Road 1.59 0.00 68.57 15.16 0.00 101.50 0.00 186.82 14.95 201.77 223023240322 009989-000 4478 Arden View Court 3.18 0.00 46.66 19.65 0.00 98.96 39.38 207.83 16.63 224.46 343023140015 010758-000 1132 Benton Way 3.18 0.00 160.78 15.16 0.00 227.41 39.88 446.41 35.71 482.12 223023320020 010860-000 4268 Norma Avenue 3.18 0.00 88.27 15.16 0.00 131.20 19.56 257.37 20.59 277.96 333023340065 011288-000 1915 Glen Paul Avenue 1.59 0.00 75.42 15.16 0.00 130.92 0.00 223.09 17.85 240.94 223023210020 011462-000 1364 Arden View Drive 1.59 0.00 157.44 19.65 0.00 127.28 18.83 324.79 25.98 350.77 223023210019 011480-000 1363 Arden View Drive 1.09 0.00 -58.24 13.42 0.00 94.62 0.00 50.89 4.07 54.96 283023240021 011568-000 1822 Venus Avenue 1.59 0.00 89.31 15.16 0.00 121.95 0.00 228.01 18.24 246.25 223023240239 011640-000 4413 Arden View Court 1.20 0.00 0.00 14.79 0.00 60.23 0.00 76.22 6.10 82.32 273023340057 011955-000 3663 Hamline Ave 2.12 0.00 11.87 5.05 0.00 17.76 0.00 36.80 2.94 39.74 273023340057 012232-000 3663 Hamline Ave 1.10 0.00 28.28 10.44 0.00 37.28 0.00 77.10 6.17 83.27 343023440077 012261-000 3205 Lexington Avenue N 0.94 0.00 36.06 8.93 0.00 43.75 0.00 89.68 7.17 96.85 223023240266 012268-000 4447 Arden View Court 0.49 0.00 12.88 6.11 0.00 16.75 0.00 36.23 2.90 39.13 NEW BUSINESS — 9B ,-ARZEN HILLS MEMORANDUM DATE: December 9, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman. Finance Director SUBJECT: Resolution 2019-045 Adopting Special Assessments for Abatement of Nuisance at 1870 Glen Paul Avenue Budgeted Amount: Actual Amount: Funding Source: Council Should Consider A motion to approve Resolution 2019-045 adopting special assessments related to unpaid nuisance abatement charges for the property located at 1870 Glen Paul Avenue. Background The City Council held a public hearing earlier tonight (item 8B) regarding special assessment certification of charges related to the nuisance abatement for this property. Attarhmvntc Attachment A: Resolution No. 2019-045 Page 1 of 1 Attachment A ,AI�EN HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2049-045 RESOLUTION ADOPTING SPECIAL ASSESSMENTS FOR ABATEMENT OF A NUISANCE AT 1870 GLEN PAUL AVENUE W REAS, Roxann Besch is the property owner of the following described property: Address: 1870 Glen Paul Avenue PID: 333023340079 W REAS, the property owner was previously noticed and assessed for nuisance abatement, and has allowed the nuisance conditions to recur, and notice therefore was posted on the subject property and sent to the property owner pursuant to City Regulations; and, W REAS, this abatement was initiated pursuant to the City of Arden Hills Municipal Code; and, W REAS, the City Administrator was previously authorized to remediate the property and to charge the property owner for 125 percent of the cost of abatement, including administrative costs; and W REAS, the Arden Hills City Council held a hearing on December 9, 2019. All persons present at said meeting were given an opportunity to be heard and present written statements. The Council also considered the recommendation of the City Staff that this abatement be approved; and, NOW THEREFORE, BE IT RESOLVED THAT THE ARDEN HILLS CITY COUNCIL hereby adopts Resolution 2019-045, adopting special assessments in the amount of $2,500.00 related to charges incurred for the abatement of noxious weeds, vegetation growth and debris that did not comply with City regulations at 1870 Glen Paul Avenue. The City Administrator is authorized to monitor the property through September 23, 2021; and to abate any nuisances that does not comply with City regulations, and to charge to the property owner for each subsequent abatement 125 percent of the cost of abatement, including administrative costs; and BE IT FURTHER RESOLVED, In the event that the property owner does not pay any portion of the charges, that the unpaid amount shall be assessed against the Property, to be collected with the real estate taxes in the year in which this Resolution is recorded, together with an Affidavit of Cost incurred, and that any assessments levied pursuant to this Resolution shall bear interest at the rate of 4.5% per annum from the date of recording until December 31St of the year in which the special assessment is paid in full. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 9th DAY OF DECEMBER 2019. David Grant, MAYOR ATTEST: Julie Hanson, CITY CLERK 'It EN HILLS MEMORANDUM DATE: December 9, 2019 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director SUBJECT: 2020 Budget and Tax Levy Budgeted Amount: Actual Amount: N/A N/A Council Should Consider NEW BUSINESS — 9C Funding Source: N/A The City Council should consider approving the 2020 Budget and Tax Levy as presented, or provide changes to the budget and/or levy to be effective in 2020. Background A budget workshop was held with the Council on August 19, 2019. Staff was not directed to make any changes to the proposed 2020 General Fund Budget and Council adopted a maximum tax levy increase of 5% on September 23, 2019. Another budget workshop was held with the Council on November 18, 2019, in which staff was directed to make a few changes to the 5 year CIP. These changes are included in the attached and they had no impact on the proposed 5% levy increase. Discussion Wages and Benefits The 2020 proposed budget is prepared assuming a 3.0% wage adjustment for all staff. This is what is proposed for the I.O.U.E. union members and is consistent with what other cities are doing in the area. Benefit amounts have been adjusted to reflect the city contribution amounts considered earlier this evening. Health insurance is set to increase by less than 2% and dental is set to increase by 2.9%. The city's payment toward employee health insurance is increasing $7.50 per month for an employee on a single plan and $11.72 per month for an employee on a family plan. This is approximately a 1.3% or a $2,910 increase in the budget. The Foreman position has been removed from the budget but an Office Support Specialist has been added to Public Works. This resulted in a savings to the 2020 Budget of $12,510. Other changes to personnel costs include changes in the allocation between departments and funds for various positions. Total personnel costs increased by $13,020 from 2019 to 2020. The step and COLA increases were offset by removing the Foreman position from Public Works and adding an Office Support Specialist, and a reduction in the budget for work comp and pension costs. General Fund The General Fund is the primary operating fund of the City and its main source of revenue is property taxes. The 2020 revenue budget is projected to increase by $92,300 over 2019 to $4,896,720. This increase is mainly due to the proposed tax levy increase which increases the General Fund revenue by $146,920. Expenditures are projected to increase by $26,920 over 2019 to $5,018,310. Besides personnel costs, the increase is mainly due to public safety costs. The police contract is expected to rise by 7.7%, or $95,870 for 2020. This is due to the following: addition of another investigator ($18,000), investigator squad ($5,700), an increase in the County garage rate ($2,800), body worn camera equipment ($16,000), additional personnel for body worn camera program ($8,180), wife and office space ($4,500) and COLA and PERA rate increases. Fire costs are expected to rise by 8.2%, or $47,310 for 2020. This increase is partially due to an increase in evening/weekend shifts ($7,000) in preparation for staffing a third station; an increase in fire run compensation ($1,900) based on recent trends; and an increase in training costs ($3,400). Special Revenue Funds The City has four special revenue funds with activity in 2020 that finance various activities with restricted revenues. The City Council approved $120,000 in tax revenues for the EDA as part of the 2019 budget (via a transfer from the General Fund). The proposal is to reduce this amount to $100,000 for the 2020 budget. The audio/video equipment was updated in the Council Chambers during 2019 so there are no major purchases budgeted in the Cable TV Fund for 2020. The two Tax Increment Financing Funds are both projected to have positive cash flows in 2020. Capital Proiect Funds The Council has previously reviewed the 2020-2024 CIP. Much of this information is reflected in the capital funds of the City. The allocation of property tax dollars is proposed to remain the same for the Equipment and Building Replacement Fund ($50,000), increase by $50,000 for the Capital Improvement (PIR) Fund ($250,000), and increase by $20,000 for the Public Safety Capital Fund ($70,000). The Public Safety Capital Fund, which accounts for Fire Department capital items, currently has a deficit balance. The property tax allocation will need to be increased in future years. CIP 2020-2024 Projects included in the 2020 Proposed Budget and CIP are as follows: Project Fund Source Amount City Hall HVACEquip/Bldg ...................................................................................................................................................................._.................................................................................................................._.................................................. Replacement $350,000 City Hall Parking EquipBldg Replacement . ......................... . $175,000 . .. . .. . . . ......................................... Hard Court Reconstruction ...................................................................................................................................................................._.................................................................................................................._.................................................. Capital Improvement (PIR) $275 , 000 Hazelnut Park Improvements PIR/Insurance $75,000 .............................................................._.................................................................................................................._.................................................. Playground Replacements .........................................................................................................................._.................................................................................................................._.................................................. Capital Improvement (PIR) $210,000 LJFD Capital ItemsPublic ...................................................................................................................................................................._.................................................................................................................._.................................................. Safety Capital $67,480 Lift Station RehabSewer $100,000 ...................................................................................................................................................................._.................................................................................................................._.................................................. Utili............................................................................................................................................... Hamline Avenue retaining wall Capital Improvement (PIR) $130,000 H....................................................................................................................................................... 2021 PMPPIR/Utilities $175,000 ...................................................................................................................................................................._.................................................................................................................._.................................................. Lexington Avenue improvements PIR/Utilities $20.. 000 ................................................_.................................................................................................................._................................................ Karth Lake Retaining WallSurface ...................................................................................................................................................................._.................................................................................................................._.................................................. Water/Taxing District $142,000 Storm Pond MaintenanceSurface ...................................................................................................................................................................._.................................................................................................................._.................................................. Water Mgmt $100,000 Shorewood Drive drainage improvements ...................._............................................. Surface Water Mgmt $50,000 Replace 2010 Bobcat Toolcat ...................................................................................................................................................................._.................................................................................................................._.................................................. Equip/Bldg Replacement $40,000 Replace 2012 F-350 TruckEquip/Bldg ...................................................................................................................................................................._.................................................................................................................._.................................................. Replacement $48,000 Replace 2010 F7350 Truck EquipBldg Replacement ............................ $46,000 ................................................... Enterprise Funds The City has four enterprise funds that finance business -type activities. A rate study was completed in 2018 for the Water, Sewer and Surface Water Management funds. The recommended rate increases are reflected in the revenue budgets and will be included on the 2020 Fee Schedule for the City. The proposed increases are as follows: Water — 3%; Sewer — 6.5%; Storm — 3%. The drinking water service connection fee enforced by the State is being increased from $1.59 to $2.43 per quarter. Below is a comparison of utility fees for 2019 and 2020 based on proposed rates and for a household using 9,000 gallons per quarter with a3/4" meter size or smaller. 2019 2020 Water 70.79 73.74 Sewer 102.57 109.27 Storm 15.16 15.61 TOTAL 188.52 198.62 Property Values, Taxes and Tax Rates According to information provided by Ramsey County, the median home value in Arden Hills will increase from $346,900 for 2019 taxes to $372,400 for 2020 taxes, an increase of 7.4%, which is less than the countywide average of 8.3%. The annual impact of a 5% City levy increase to a residential homes is as follows (City tax amount only): Set levy at $4,135,340 (an increase of $196,920 or 5.0% over 2019) The 2019 City Tax Rate is 25.555%. The estimated City tax rate based on the most current information with a 5% levy increase is 25.176%. 2019 tax rates for other cities in Ramsey County are as follows: 2019 Tax Rates 80 70 60 50 40 37.06 37.36 37.42 38.0: 32.96 29.35 30 25.56 6.13 24.1 20.19 21.72 20 11.25 10 0 Oa�� a��av� ��hr•Q ¢.�Or�y \\y a�a�a ecaa\� e�`�� .00�oc e`,;-, yeA\\e �°�� . e e o aQSae �\ �aoa y�.o� �0� °�� Q,° Joa �e �r, , e ea aac �` �e �a\` �o J 68.59 �a�e QaJ\ °a ° Qat QaJ °�J \e4 5Q Attachments Attachment A: Summary of Proposed 2020-2024 Capital Improvement Plan Attachment B: Summary of Proposed 2020 Budget Attachment C: Resolution 2019-046 Setting the Final Levy for Taxes Payable in 2020 Attachment D: Resolution 2019-047 Adopting the 2020 Budget CITY OF ARDEN HILLS 2020 PROPOSED CIP 2020-2024 December 9, 2019 Department Summary Funding Source Summary Sources and Uses of Fund Attachment A Page City of Arden Hills, Minnesota Capital Improvement Plan 2020 thru 2024 DEPARTMENT SUMMARY Department 2020 2021 2022 2023 2024 Total Economic Development 246,130 40,000 266,130 Equipment 134,000 215,000 196,000 125,000 135,000 805,000 Government Buildings 525,000 50,000 50,000 50,000 50,000 725,000 Parks Department 560,000 330,000 350,000 120,000 0 1,360,000 Public Safety 67,480 51,708 203,112 111,600 79,261 513,161 Sanitary Sewer Department 158,100 260,000 80,000 375,000 873,100 Street Department 445,000 3,165,701 3,850,000 130,000 2,370,000 9,960,701 Surface Water Management Dept 292,000 150,000 100,000 100,000 100,000 742,000 TOTAL 2,181,580 4,222,409 5,075,242 1,011,600 2,774,261 15,265,092 Produced Using the Plan -It Capital Planning Software 1 City of Arden Hills, Minnesota Capital Improvement Plan 2020 thru 2024 PROJECTS BY DEPARTMENT Department Project # Priority 2020 2021 2022 2023 2024 Total Economic Development Gateway Signs 22 -EDA -001 n/a 246,130 40,000 286,130 Economic Development Total 246,130 40,000 286,130 Equipment Replace 2010 Bobcat Toolcat (Unit 435) 20-Eqp-006 n/a 40,000 40,000 Replace 2012 F-350 Truck (Unit 203) 20 -Eqpt/ -005 3 48,000 48,000 Replace 2010 F-350 Truck (Unit 210) 20 -Eqpt/ -009 3 46,000 46,000 Replace 1997 Toro Groundsmaster (Unit 409) 21-Eqp-001 3 60,000 60,000 Replace 1996 Wacker 880 Roller (Unit 106) 21-Eqp-002 3 10,000 10,000 Trade in Program Toro Z Mowers (458 & 459) 21-Eqp-003 3 30,000 30,000 Replace 2001 Toro Workman (Unit 411) 21-Eqp-004 3 25,000 25,000 Replace 2005 Felling Trailer (Unit 414) 21-Eqp-005 4 10,000 10,000 Replace F-450 Truck (Unit 211) 21-EgpV-001 3 80,000 80,000 Replace Sterling Acterra Truck (Unit 431) 22-EgpV-001 3 160,000 160,000 Building Inspector Vehicle (Unit 504) 22-EgpV-002 n/a 36,000 36,000 Replace International Plow Truck (Unit 120) 23-EgpV-001 n/a 125,000 135,000 260,000 Equipment Total 134,000 215,000 196,000 125,000 135,000 805,000 Government Buildings City Hall HVAC 20 -Bldg -004 2 350,000 350,000 City Hall Maintenance 20 -Bldg -005 2 50,000 50,000 50,000 50,000 200,000 City Hall parking lot 20 -Bldg -006 3 175,000 175,000 Government Buildings Total 525,000 50,000 50,000 50,000 50,000 725,000 Parks Department Hard Court Reconstruction 20 -Park -001 3 275,000 110,000 120,000 505,000 Hazelnut Park Warming House 20 -Park -002 3 75,000 75,000 Playground Structure Replacement 20 -Park -003 3 210,000 220,000 230,000 120,000 0 780,000 Parks Department Total 560,000 330,000 350,000 120,000 0 1,360,000 Public Safety i LJFD General Equipment 20 -Pub -001 n/a 11,730 24,428 5,456 2,381 43,995 LJFD Rescue/Chief/Utility Vehicle Replacement 20 -Pub -002 n/a 37,200 19,840 111,600 168,640 LJFD Station Capital 20 -Pub -004 n/a 18,550 7,440 11,656 37,646 LJFD Engine/Ladder Replacement 22 -Pub -001 n/a 186,000 76,880 262,880 Public Safety Total 67,480 51,708 203,112 111,600 79,261 513,161 Sanitary Sewer Department Utility Communication System 19 -Sew -003 3 58,100 58,100 Lift Station Rehabilitation 20 -Sew -001 3 100,000 60,000 80,000 175,000 415,000 Sewer Lining/Rehabilitation 21 -Sew -002 3 200,000 200,000 400,000 Produced Using the Plan -It Capital Planning Software 2 Department Project # Priority 2020 2021 2022 2023 2024 Total Sanitary Sewer Department Total 158,100 260,000 80,000 375,000 873,100 Street Department Hamline Ave retaining wall 20-Str-004 Hamline Avenue crosswalks 20-Str-005 2021 PMP 21-Str-005 Lexington Improvements 21-Str-006 Old Snelling Ave PMP wl Intersection Impr at CR E 22-Str-006 2024 PMP 24-Str-001 Street Department Total 2,325,000 Surface Water Management Dept Karth Lake retaining wall, pump, control panel 20 -Storm -001 Storm Pond and Outfall Maintenance 20 -Storm -002 Shorewood Drive Drainage Improvements 20 -Storm -003 Surface Water Management Dept Total 710,701 GRAND TOTAL 150,000 2 130,000 130,000 2 120,000 120,000 2 175,000 2,325,000 2,500,000 2 20,000 690,701 710,701 2 150,000 3,850,000 41000,000 2 130,000 2,370,000 2,500,000 445,000 3,165,701 3,850,000 130,000 2,370,000 9,960,701 2 142,000 142,000 2 100,000 150,000 100,000 100,000 100,000 550,000 3 50,000 50,000 292,000 150,000 100,000 100,000 100,000 742,000 2,181,580 4,222,409 5,075,242 1,011,600 2,774,261 15,265,092 Produced Using the Plan -It Capital Planning Software 3 City of Arden Hills, Minnesota Capital Improvement Plan 2020 thru 2024 FUNDING SOURCE SUMMARY Source 2020 2021 2022 2023 2024 Total Capital Improvement Funds (PIR) 840,500 966,595 1,535,390 200,000 670,000 4,212,485 EDA General Fund 246,130 40,000 286,130 Equipment/Building Replacement Fund 659,000 265,000 246,000 175,000 185,000 1,530,000 Other 92,000 916,595 240,000 750,000 1,998,595 Public Safety Capital Fund 67,480 51,708 203,112 111,600 79,261 513,161 Ramsey County 60,000 770,120 830,120 Sanitary Sewer Utility Fund 124,390 650,000 308,750 395,000 380,000 1,858,140 State Aid 250,000 525,000 775,000 Surface Water Mgmt Utility Funds 210,000 370,000 591,370 110,000 290,000 1,571,370 Trade -In Value 34,500 34,500 Water Utility Funds 93,710 752,511 409,370 20,000 380,000 1,655,591 GRAND TOTAL 2,181,580 4,222,409 5,075,242 1,011,600 2,774,261 15,265,092 Produced Using the Plan -It Capital Planning Software 4 City of Arden Hills, Minnesota Capital Improvement Plan 2020 thru 2024 PROJECTS BY FUNDING SOURCE Source Project # Priority 2020 2021 2022 2023 2024 Total Capital Improvement Funds (PIR) Hard Court Reconstruction 20 -Park -001 3 275,000 110,000 120,000 505,000 Hazelnut Park Warming House 20 -Park -002 3 40,500 50,000 50,000 50,000 50,000 40,500 Playground Structure Replacement 20 -Park -003 3 210,000 220,000 230,000 120,000 0 780,000 Hamline Ave retaining wall 20-Str-004 2 130,000 130,000 Hamline Avenue crosswalks 20-Str-005 2 60,000 60,000 2021 PMP 21-Str-005 2 125,000 375,000 500,000 Lexington Improvements 21-Str-006 2 166,595 166,595 Old Snelling Ave PMP w/ Intersection Impr at CR E 22-Str-006 2 95,000 1,185,390 1,280,390 2024 PMP 24-Str-001 2 30,000 80,000 670,000 750,000 Capital Improvement Funds (PIR) Total 21-Eqp-004 3 840,500 966,595 1,535,390 200,000 670,000 4,212,485 Replace 2005 Felling Trailer (Unit 414) 21-Eqp-005 4 EDA General Fund Gateway Signs 22 -EDA -001 n/a 246,130 40,000 286,130 EDA General Fund Total 246,130 40,000 286,130 EauinmentBuilding Replacement Fun City Hall HVAC 20 -Bldg -004 2 350,000 2021 PMP 21-Str-005 350,000 City Hall Maintenance 20 -Bldg -005 2 2 166,595 50,000 50,000 50,000 50,000 200,000 City Hall parking lot 20 -Bldg -006 3 175,000 2 750,000 750,000 175,000 Replace 2010 Bobcat Toolcat (Unit 435) 20-Eqp-006 n/a 40,000 40,000 Replace 2012 F-350 Truck (Unit 203) 20 -Eqpt/ -005 3 48,000 48,000 Replace 2010 F-350 Truck (Unit 210) 20 -Eqpt/ -009 3 46,000 46,000 Replace 1997 Toro Groundsmaster (Unit 409) 21-Eqp-001 3 60,000 60,000 Replace 1996 Wacker 880 Roller (Unit 106) 21-Eqp-002 3 10,000 10,000 Trade in Program Toro Z Mowers (458 & 459) 21-Eqp-003 3 30,000 30,000 Replace 2001 Toro Workman (Unit 411) 21-Eqp-004 3 25,000 25,000 Replace 2005 Felling Trailer (Unit 414) 21-Eqp-005 4 10,000 10,000 Replace F-450 Truck (Unit 211) 21 -Eqpt/ -001 3 80,000 80,000 Replace Sterling Acterra Truck (Unit 431) 22 -Eqpt/ -001 3 160,000 160,000 Building Inspector Vehicle (Unit 504) 22 -Eqpt/ -002 n/a 36,000 36,000 Replace International Plow Truck (Unit 120) 23 -Eqpt/ -001 n/a 125,000 135,000 260,000 Equipment/Building Replacement Fund 659,000 265,000 246,000 175,000 185,000 1,530,000 Total Other Karth Lake retaining wall, pump, control panel 20 -Storm -001 2 92,000 92,000 2021 PMP 21-Str-005 2 750,000 750,000 Lexington Improvements 21-Str-006 2 166,595 166,595 Old Snelling Ave PMP w/ Intersection Impr at CR E 22-Str-006 2 240,000 240,000 2024 PMP 24-Str-001 2 750,000 750,000 Produced Using the Plan -It Capital Planning Software Source Project # Priority 2020 2021 2022 2023 2024 Total Other Total 92,000 916,595 240,000 750,000 1,998,595 Public Safety Capital Fund LJFD General Equipment 20-Pub-001 n/a 11,730 24,428 5,456 2,381 43,995 LJFD Rescue/Chief/Utility Vehicle Replacement 20-Pub-002 n/a 37,200 19,840 111,600 168,640 LJFD Station Capital 20-Pub-004 n/a 18,550 7,440 11,656 37,646 LJFD Engine/Ladder Replacement 22-Pub-001 n/a 186,000 76,880 262,880 Public Safety Capital Fund Total 67,480 51,708 203,112 111,600 79,261 513,161 Ramsey County Hamline Avenue crosswalks 20-Str-005 2 60,000 60,000 Old Snelling Ave PMP w/ Intersection Impr at CR E 22-Str-006 2 770,120 770,120 Ramsey County Total 60,000 770,120 830,120 Sanitary Sewer Utility Fund Utility Communication System 19-Sew-003 3 4,390 4,390 Lift Station Rehabilitation 20-Sew-001 3 100,000 60,000 80,000 175,000 415,000 Sewer Lining/Rehabilitation 21-Sew-002 3 200,000 200,000 400,000 2021 PMP 21-Str-005 2 20,000 380,000 400,000 Old Snelling Ave PMP wl Intersection Impr at CR E 22-Str-006 2 10,000 228,750 238,750 2024 PMP 24-Str-001 2 20,000 380,000 400,000 Sanitary Sewer Utility Fund Total 124,390 650,000 308,750 395,000 380,000 1,858,140 State Aid 1 2021 PMP 21-Str-005 2 250,000 250,000 Old Snelling Ave PMP w/ Intersection Impr at CR E 22-Str-006 2 525,000 525,000 State Aid Total 250,000 525,000 775,000 Surface Water Mgmt Utility Funds Karth Lake retaining wall, pump, control panel 20-Storm-001 2 50,000 50,000 Storm Pond and Outfall Maintenance 20-Storm-002 2 100,000 150,000 100,000 100,000 100,000 550,000 Shorewood Drive Drainage Improvements 20-Storm-003 3 50,000 50,000 2021 PMP 21-Str-005 2 10,000 190,000 200,000 Old Snelling Ave PMP w/ Intersection Impr at CR E 22-Str-006 2 30,000 491,370 521,370 2024 PMP 24-Str-001 2 10,000 190,000 200,000 Surface Water Mgmt Utility Funds Total 210,000 370,000 591,370 110,000 290,000 1,571,370 [ITrade-In Value Hazelnut Park Warming House 20-Park-002 3 34,500 34,500 Trade-in Value Total 34,500 34,500 Water Utility Funds Utility Communication System 19-Sew-003 3 53,710 53,710 2021 PMP 21-Str-005 2 205000 380,000 400,000 Lexington Improvements 21-Str-006 2 20,000 357,511 377,511 Produced Using the Plan -It Capital Planning Software 6 Source Project # Priority 2020 2021 2022 2023 2024 Total Old Snelling Ave PMP w/ Intersection Impr at CR E 22-Str-006 2024 PMP 24-Str-001 Water Utility Funds Total 2 15,000 409,370 424,370 2 20,000 380,000 400,000 93,710 752,511 409,370 20,000 380,000 1,655,591 GRAND TOTAL 2,181,580 4,222,409 5,075,242 1,011,600 2,774,261 15,265,092 Produced Using the Plan -It Capital Planning Software 7 City of Arden Hills, Minnesota Capital Improvement Plan 2020 thru 2024 SOURCES AND USES OF FUNDS Source 2020 2021 2022 2023 2024 Capital Improvement Funds (PIR) Capital Projects & Equipment Beginning Balance 3,187,526 4,515,186 3,059,846 1,581,966 2,235,556 Revenues and Other Fund Sources Hard Court Reconstruction 20 -Park -001 (275,000) Revenue (120,000) 0 0 Hazelnut Park Warming House 20 -Park -002 Donations - Bethel 100,000 100,000 150,000 150,000 0 Interest Income 75,000 75,000 75,000 75,000 75,000 Net Assessments 273,690 (663,745) 107,510 378,590 (371,410) Net State Aid 1,469,470 (250,000) (525,000) 0 0 Tax Levy 250,000 250,000 250,000 250,000 250,000 0 Total 2,168,160 (488,745) 57,510 853,590 (46,410) Total Revenues and Other Fund Sources 2,168,160 (488,745) 57,510 853,590 (46,410) Total Funds Available 5,355,686 4,026,441 3,117,356 2,435,556 2,189,146 Expenditures and Uses Capital Projects & Equipment Parks Department Hard Court Reconstruction 20 -Park -001 (275,000) (110,000) (120,000) 0 0 Hazelnut Park Warming House 20 -Park -002 (40,500) 0 0 0 0 Playground Structure Replacement 20 -Park -003 (210,000) (220,000) (230,000) (120,000) 0 Total (525,500) (330,000) (350,000) (120,000) 0 Street Department Hamline Ave retaining wall 20-Str-004 (130,000) 0 0 0 0 Hamline Avenue crosswalks 20-Str-005 (60,000) 0 0 0 0 2021 PMP 21-Str-005 (125,000) (375,000) 0 0 0 Lexington Improvements 21-Str-006 0 (166,595) 0 0 0 Old Snelling Ave PMP w/ Intersection Impr at CR E 22-Str-006 0 (95,000) (1,185,390) 0 0 2024 PMP 24-Str-001 0 0 0 (80,000) (670,000) Total (315,000) (636,595) (1,185,390) (80,000) (670,000) Total Expenditures and Uses (840,500) (966,595) (1,535,390) (200,000) (670,000) Change in Fund Balance 1,327,660 (1,455,340) (1,477,880) 653,590 (716,410) Ending Balance 4,515,186 3,059,846 1,581,966 2,235,556 1,519,146 Produced Using the Plan -It Capital Planning Software 8 Source EDA General Fund Beginning Balance Revenues and Other Fund Sources Revenue Miscellaneous Revenues Tax Levy Total Revenues and Other Fund Sources Total Funds Available Expenditures and Uses Capital Projects & Equipment Economic Development Gateway Signs Other Uses Operating Expenditures Tax Abatement Total Expenditures and Uses Change in Fund Balance Ending Balance Produced Using the Plan -It Capital Planning Software Total 22 -EDA -001 Total Total 2020 2021 2022 2023 2024 547,961 528,111 499,071 220,631 185,461 10,000 3,500 3,000 3,000 3,000 100,000 100,000 100,000 100,000 100,000 110,000 103,500 103,000 103,000 103,000 110,000 103,500 103,000 103,000 103,000 657,961 631,611 602,071 323,631 288,461 0 0 (246,130) 0 (40,000) 0 0 (246,130) 0 (40,000) (89,850) (92,540) (95,310) (98,170) (101,110) (40,000) (40,000) (40,000) (40,000) (40,000) (129,850) (132,540) (135,310) (138,170) (141,110) (129,850) (132,540) (381,440) (138,170) (181,110) (19,850) (29,040) (278,440) (35,170) (78,110) 528,111 499,071 220,631 185,461 107,351 9 Source 2020 2021 2022 2023 2024 Equipment/Building Replacement Fund Beginning Balance 279,445 (29,555) 55,445 159,445 334,445 Revenues and Other Fund Sources Revenue Tax Levy 50,000 50,000 50,000 50,000 50,000 Total Revenues and Other Fund Sources Total Funds Available Expenditures and Uses Capital Projects & Equipment Equipment Replace 2010 Bobcat Toolcat (Unit 435) Replace 2012 F-350 Truck (Unit 203) Replace 2010 F-350 Truck (Unit 210) Replace 1997 Toro Groundsmaster (Unit 409) Replace 1996 Wacker 880 Roller (Unit 106) Trade in Program Toro Z Mowers (458 & 459) Replace 2001 Toro Workman (Unit 411) Replace 2005 Felling Trailer (Unit 414) Replace F450 Truck (Unit 211) Replace Sterling Acterra Truck (Unit 431) Building Inspector Vehicle (Unit 504) Replace International Plow Truck (Unit 120) Government Buildings City Hall HVAC City Hall Maintenance City Hall parking lot Total Expenditures and Uses Change in Fund Balance Ending Balance Produced Using the Plan -It Capital Planning Software Total 300,000 Total 50,000 50,000 50,000 50,000 50,000 Other Fund Sources 350,000 350,000 350,000 629,445 320,445 Transfer from Sanitary Sewer Fund 126,000 126,000 126,000 126,000 126,000 Transfer from Surface Water Fund 74,000 74,000 74,000 74,000 74,000 Transfer from Water Fund 100,000 100,000 100,000 100,000 100,000 Total Revenues and Other Fund Sources Total Funds Available Expenditures and Uses Capital Projects & Equipment Equipment Replace 2010 Bobcat Toolcat (Unit 435) Replace 2012 F-350 Truck (Unit 203) Replace 2010 F-350 Truck (Unit 210) Replace 1997 Toro Groundsmaster (Unit 409) Replace 1996 Wacker 880 Roller (Unit 106) Trade in Program Toro Z Mowers (458 & 459) Replace 2001 Toro Workman (Unit 411) Replace 2005 Felling Trailer (Unit 414) Replace F450 Truck (Unit 211) Replace Sterling Acterra Truck (Unit 431) Building Inspector Vehicle (Unit 504) Replace International Plow Truck (Unit 120) Government Buildings City Hall HVAC City Hall Maintenance City Hall parking lot Total Expenditures and Uses Change in Fund Balance Ending Balance Produced Using the Plan -It Capital Planning Software Total 300,000 300,000 300,000 300,000 300,000 350,000 350,000 350,000 350,000 350,000 629,445 320,445 405,445 509,445 684,445 20-Eqp-006 20-EgpV-005 20-EgpV-009 21-Eqp-001 21-Eqp-002 21-Eqp-003 21-Eqp-004 21-Eqp-005 21 -Eqpt/ -001 22-EgpV-001 22 -Eqpt/ -002 23-EgpV-001 Total 20 -Bldg -004 20 -Bldg -005 20 -Bldg -006 Total (40,000) 0 0 0 0 (48,000) 0 0 0 0 (46,000) 0 0 0 0 0 (60,000) 0 0 0 0 (10,000) 0 0 0 0 (30,000) 0 0 0 0 (25,000) 0 0 0 0 (10,000) 0 0 0 0 (80,000) 0 0 0 0 0 (160,000) 0 0 0 0 (36,000) 0 0 0 0 0 (125,000) (135,000) (134,000) (215,000) (196,000) (125,000) (135,000) (350,000) 0 0 0 0 0 (50,000) (50,000) (50,000) (50,000) (175,000) 0 0 0 0 (525,000) (50,000) (50,000) (50,000) (50,000) (659,000) (265,000) (246,000) (175,000) (185,000) (309,000) 85,000 104,000 175,000 165,000 (29,555) 55,445 159,445 334,445 499,445 it Source Public Safety Capital Fund Beginning Balance Revenues and Other Fund Sources Revenue Charitable Gambling Tax Levy Total Total Revenues and Other Fund Sources Total Funds Available Expenditures and Uses Capital Projects & Equipment Public Safety LJFD General Equipment 20 -Pub -001 LJFD Rescue/Chief/Utility Vehicle Replacement 20 -Pub -002 LJFD Station Capital 20 -Pub -004 LJFD Engine/Ladder Replacement 22 -Pub -001 Total Total Expenditures and Uses Change in Fund Balance Ending Balance Produced Using the Plan -It Capital Planning Software 2020 2021 2022 2023 2024 (24,536) 984 42,276 (67,836) (86,436) 23,000 23,000 23,000 23,000 23,000 70,000 70,000 70,000 70,000 70,000 93,000 93,000 93,000 93,000 93,000 93,000 93,000 93,000 93,000 93,000 68,464 93,984 135,276 25,164 6,564 (11,730) (24,428) (5,456) 0 (2,381) (37,200) (19,840) 0 (111,600) 0 (18,550) (7,440) (11,656) 0 0 0 0 (186,000) 0 (76,880) (67,480) (51,708) (203,112) (111,600) (79,261) (67,480) (51,708) (203,112) (111,600) (79,261) 25,520 41,292 (110,112) (18,600) 13,739 984 42,276 (67,836) (86,436) (72,697) 11 Source 2020 2021 2022 2023 2024 Sanitary Sewer Utility Fund Beginning Balance 351,719 527,679 247,609 336,909 369,279 Revenues and Other Fund Sources Revenue Operating Revenue 2,051,840 2,172,990 2,249,010 2,327,700 2,409,130 Total Total Revenues and Other Fund Sources 2,172,990 Total Funds Available 2,327,700 Expenditures and Uses 2,051,840 Capital Projects & Equipment 2,249,010 Sanitary Sewer Department 2,409,130 Utility Communication System 19 -Sew -003 Lift Station Rehabilitation 20 -Sew -001 Sewer Lining/Rehabilitation 21 -Sew -002 (260,000) Total Street Department 0 2021 PMP 21-Str-005 Old Snelling Ave PMP w/ Intersection Impr at CR E 22-Str-006 2024 PMP 24-Str-001 (10,000) Total Other Uses Debt Service Operating Expenditures Operating transfer to Equipment Fund Total Total Expenditures and Uses Change in Fund Balance Ending Balance Produced Using the Plan -It Capital Planning Software 2,051,840 2,172,990 2,249,010 2,327,700 2,409,130 2,051,840 2,172,990 2,249,010 2,327,700 2,409,130 2,403,559 2,700,669 2,496,619 2,664,609 2,778,409 (4,390) 0 0 0 0 (100,000) (60,000) (80,000) (175,000) 0 0 (200,000) 0 (200,000) 0 (104,390) (260,000) (80,000) (375,000) 0 (20,000) (380,000) 0 0 0 0 (10,000) (228,750) 0 0 0 0 0 (20,000) (380,000) (20,000) (390,000) (228,750) (20,000) (380,000) (36,750) (40,650) (39,450) (38,250) (37,050) (1,588,740) (1,636,410) (1,685,510) (1,736,080) (1,788,160) (126,000) (126,000) (126,000) (126,000) (126,000) (1,751,490) (1,803,060) (1,850,960) (1,900,330) (1,951,210) (1,875,880) (2,453,060) (2,159,710) (2,295,330) (2,331,210) 175,960 (280,070) 89,300 32,370 77,920 527,679 247,609 336,909 369,279 447,199 12 Source 2020 2021 2022 2023 2024 Surface Water Mbmt Utility Funds 964,100 Street Department 989,920 2021 PMP 21-Str-005 Beginning Balance 17,598 27,638 12,268 (212,542) 56,308 Revenues and Other Fund Sources (190,000) Karth Lake retaining wall, pump, control panel 20 -Storm -001 Storm Pond and Outfall Maintenance 20 -Storm -002 Revenue 20 -Storm -003 (150,000) Total (100,000) (100,000) Net taxing district levy (92,000) 31,000 31,000 31,000 0 Operating Revenue 879,530 905,920 933,100 961,090 989,920 Total Total Revenues and Other Fund Sources 936,920 Total Funds Available 992,090 Expenditures and Uses 787,530 Capital Projects & Equipment 964,100 Street Department 989,920 2021 PMP 21-Str-005 Old Snelling Ave PMP w/ Intersection Impr at CR E 22-Str-006 2024 PMP 24-Str-001 (220,000) Total Surface Water Management Dept (190,000) Karth Lake retaining wall, pump, control panel 20 -Storm -001 Storm Pond and Outfall Maintenance 20 -Storm -002 Shorewood Drive Drainage Improvements 20 -Storm -003 (150,000) Total Other Uses Operating Exenditures Transfer to Equipment Fund Total Total Expenditures and Uses Change in Fund Balance Ending Balance Produced Using the Plan -It Capital Planning Software 787,530 936,920 964,100 992,090 989,920 787,530 936,920 964,100 992,090 989,920 805,128 964,558 976,368 779,548 1,046,228 (10,000) (190,000) 0 0 0 0 (30,000) (491,370) 0 0 0 0 0 (10,000) (190,000) (10,000) (220,000) (491,370) (10,000) (190,000) (50,000) 0 0 0 0 (100,000) (150,000) (100,000) (100,000) (100,000) (50,000) 0 0 0 0 (200,000) (150,000) (100,000) (100,000) (100,000) (493,490) (508,290) (523,540) (539,240) (555,420) (74,000) (74,000) (74,000) (74,000) (74,000) (567,490) (582,290) (597,540) (613,240) (629,420) (777,490) (952,290) (1,188,910) (723,240) (919,420) 10,040 (15,370) (224,810) 268,850 70,500 27,638 12,268 (212,542) 56,308 126,808 13 Source 2020 2021 2022 2023 2024 Water Utility Funds Beginning Balance 1,905,949 2,009,329 1,538,038 1,511,118 1,872,408 Revenues and Other Fund Sources Revenue Operating Revenue 2,351,460 2,487,610 2,647,190 2,700,750 2,755,410 Total Total Revenues and Other Fund Sources 2,487,610 Total Funds Available 2,700,750 Expenditures and Uses 2,351,460 Capital Projects & Equipment 2,647,190 Sanitary Sewer Department 2,755,410 Utility Communication System 19 -Sew -003 4,185,228 Total Street Department (20,000) 2021 PMP 21-Str-005 Lexington Improvements 21-Str-006 Old Snelling Ave PMP w/ Intersection Impr at CR E 22-Str-006 2024 PMP 24-Str-001 0 Total Other Uses Debt Service Operating Expenditures Transfer to Equipment Fund Total Expenditures and Uses Change in Fund Balance Ending Balance Produced Using the Plan -It Capital Planning Software 2,351,460 2,487,610 2,647,190 2,700,750 2,755,410 2,351,460 2,487,610 2,647,190 2,700,750 2,755,410 4,257,409 4,496,939 4,185,228 4,211,868 4,627,818 (53,710) 0 0 0 0 (53,710) 0 0 0 0 (20,000) (380,000) 0 0 0 (20,000) (357,511) 0 0 0 0 (15,000) (409,370) 0 0 0 0 0 (20,000) (380,000) (40,000) (752,511) (409,370) (20,000) (380,000) (250,250) (248,150) (250, 750) (248,050) (250,050) (1,804,120) (1,858,240) (1,913,990) (1,971,410) (2,030,550) (100,000) (100,000) (100,000) (100,000) (100,000) Total (2,154,370) (2,206,390) (2,264,740) (2,319,460) (2,380,600) (2,248,080) (2,958,901) (2,674,110) (2,339,460) (2,760,600) 103,380 (471,291) (26,920) 361,290 (5,190) 2,009,329 1,538,038 1,511,118 1,872,408 1,867,218 14 City -Wide Summary Fund Structure Revenues Property Tax Budget Assumptions General Fund General Government Mayor & Council Administration Elections Finane TCAAP Planning & Zoning Government Buildings Public Safety Police Dispatch Fire Emergency Management Protective Inspections Public Works Street Maintenance Parks & Recreation Recreation Park Maintenance Miscellaneous Transfers Out Attachment B CITY OF ARDEN HILLS 2020 PROPOSED BUDGET Page 1 3 7 12 15 19 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 December 9, 2019 Special Revenue Funds Cable TV EDA General EDA Revolving Loan TIF #3 Cottage Villas TIF #4 Presbyterian Homes Capital Project Funds Equipment & Building Replacement Park Development Capital (PIR) Public Safety Capital TCAAP Capital Enterprise Funds Water Sewer Recycling Surface Water Management Internal Service Funds Risk Management Engineering Central Garage Technology PAPP 42 44 45 46 47 48 49 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 BUDGET SUMMARY By Fund Type 2017 2018 10/31/2019 2019 2020 $Increase % Increase CITY-WIDE SUMMARY Actual Actual YTD Budget Budget (Decrease) (Decrease) REVENUES General Fund Special Revenue Funds Capital Improvement Funds Enterprise Funds Internal Service Funds TOTAL REVENUES EXPENDITURES/EXPENSES General Fund Special Revenue Funds Capital Improvement Funds Enterprise Funds Internal Service Funds $ 4,891,139 $ 4,462,682 $ 3,400,498 $ 4,804,420 $ 4,896,720 $ 92,300 1.9% 513,774 732,737 315,248 591,430 509,730 (81,700) -13.8% 3,222,222 2,932,141 945,713 1,417,670 1,501,460 83,790 5.9% 4,967,248 5,810,144 4,271,253 5,379,850 5,468,860 89,010 1.7% 811,569 779,295 519,141 671,480 633,110 (38,370) -5.7% $ 14,405,953 $ 14,717,000 $ 9,451,853 $ 12,864,850 $ 13,009,880 $ 145,030 1.1% $ 4,196,635 $ 4,761,628 $ 4,008,105 $ 4,991,390 $ 5,018,310 $ 26,920 0.5% 379,706 585,162 314,433 497,680 484,790 (12,890) -2.6% 1,178,306 5,946,911 148,399 1,423,450 1,626,980 203,530 14.3% 4,799,840 4,775,714 3,179,043 5,994,960 5,749,880 (245,080) -4.1% 905,608 728,150 494,117 703,610 646,150 (57,460) -8.2% TOTAL EXPENDITURES/EXPENSES $ 11,460,094 $ 16,797,565 $ 8,144,097 $ 13,611,090 $ 13,526,110 $ (84,980) -0.6% NET CHANGES IN FUND BALANCE $ 2,945,858 $ (2,080,565) $ 1,307,756 $ (746,240) $ (516,230) $ 230,010 2020 Revenues by Fund Type ■ General Fund ■ Special Revenue Funds ■ Capital Improvement Funds ■ Enterprise Funds ■ Internal Service Funds I 2020 Expenditures by Fund Type ■ General Fund ■ Special Revenue Funds ■ Capital Improvement Funds ■ Enterprise Funds ■ Internal Service Funds BUDGET SUMMARY By Source/Use Type CITY-WIDE SUMMARY 2017 Actual 2018 Actual 10/31/2019 YTD 2019 Budget 2020 Budget $Increase (Decrease) % Increase (Decrease) REVENUES $ 1,995,867 $ 2,280,437 $ 1,936,654 $ 2,803,280 $ 2,816,300 $ 13,020 0.5% Taxes $ 3,946,562 $ 4,031,433 $ 2,369,479 $ 4,377,680 $ 4,469,430 $ 91,750 2.1% Special Assessments 316,399 741,584 659,186 303,220 274,880 (28,340) -9.3% Licenses and permits 732,358 530,867 663,432 448,640 469,530 20,890 4.7% Intergovernmental 2,149,069 1,531,114 (160,149) 485,930 535,350 49,420 10.2% Charges for services 5,601,644 5,717,143 4,600,965 5,929,160 5,936,330 7,170 0.1% Fines & forfeits 29,988 37,080 16,910 30,420 30,030 (390) -1.3% Investment earnings 172,102 199,688 322,204 148,070 198,000 49,930 33.7% Miscellaneous 187,499 320,636 195,176 170,250 168,720 (1,530) -0.9% Interfund Services 798,742 771,728 484,651 671,480 627,610 (43,870) -6.5% Transfers in 471,590 835,727 300,000 300,000 300,000 - 0.0% TOTAL REVENUES $ 14,405,953 $ 14,717,000 $ 9,451,853 $ 12,864,850 $ 13,009,880 $ 145,030 1.1% EXPENDITURES/EXPENSES Personnel Expenses $ 1,995,867 $ 2,280,437 $ 1,936,654 $ 2,803,280 $ 2,816,300 $ 13,020 0.5% Supplies and Materials 374,665 379,733 236,061 382,050 383,550 1,500 0.4% Other Services and Charges 7,834,498 7,640,254 5,180,290 7,451,010 7,587,180 136,170 1.8% Capital Expenditures 1,024,299 5,568,180 396,806 2,568,450 2,152,080 (416,370) -16.2% Debt Service - 93,234 94,286 106,300 287,000 180,700 170.0% Transfers 230,765 835,727 300,000 300,000 300,000 - 0.0% TOTAL EXPENDITURES/EXPENSES $ 11,460,094 $ 16,797,565 $ 8,144,097 $ 13,611,090 $ 13,526,110 $ (84,980) -0.6% NET CHANGES IN FUND BALANCE $ 2,945,858 $ (2,080,565) $ 1,307,756 $ (746,240) $ (516,230) $ 230,010 2020 Revenues by Source Type 1% ■ Taxes ■ Special Assessments ■ Licenses and permits ■ Intergovernmental ■ Charges for services ■ Fines & forfeits ■ Investment earnings ■ Miscellaneous ■ Interfund Services ■ Transfers in 2 2020 Expenditures by Use Type 2% ■ Personnel Expenses ■ Supplies and Materials ■ Other Services and Charges ■ Capital Expenditures ■ Debt Service ■ Transfers Fund Structure Purpose and Accounting Basis The accounts of the City are organized on the basis of funds and account groups, each of which is considered a separate accounting entity. The operations of each fund are accounted for with a separate set of self -balancing accounts that comprise its assets, liabilities, fund equity, revenues, and expenditures or expenses as appropriate. Government resources are allocated to and accounted for in individual funds based upon the purposes for which they are to be spent and the means by which spending activities are controlled. Certain funds have varying levels of restrictions, imposed either by legal requirements or policy choices, and as such, it can be helpful to see a broad overview of the City's finances to show summaries of different funds. The City's funds are grouped into seven basic types: • General • Special Revenue • Capital • Debt Service • Proprietary (Enterprise) • Internal Service • Fiduciary The budgeted funds of the City are grouped into two broad categories as follows: • Governmental Funds — Governmental Funds are used to account for "government -type" activities of the City (e.g., activities that receive a significant portion of their funding from property taxes, state aids, and various grants). The Governmental Funds budgeted for the City are the General Fund, Special Revenue Funds, Debt Service Funds, and Capital Projects Funds. Proprietary Funds — Proprietary funds are used to account for the "business -type" activities of the City (e.g., activities that receive a significant portion of their funding through user charges). The proprietary funds budgeted by the City are Enterprise Funds and Internal Service Funds. The first three fund types listed above comprise the majority of the day-to-day operating activities of the City. The remaining fund types are more specialized funds, and typically account for one-time and/or specific activities rather than ongoing and recurring services. Brief descriptions of each fund type follow. General Fund The General fund is the primary revenue source and operating fund for most services cities typically offer. These include public safety (police and fire), street maintenance, parks and recreation, and neighborhood and community services, etc. In addition, the City Council, Administrative Services and City Attorney budgets are predominately funded by the General Fund. These activities are financed through general tax dollars from property taxes and by revenues generated from permits, fees and investment earnings. Special Revenue Funds Special revenue funds account for activities funded by special purpose revenue, that is, revenues that are legally restricted to expenditures for a specific purpose. The City maintains four active special revenue funds which include: Cable Fund, EDA General Fund, EDA TIF District #3 Cottage Villas, and EDA TIF District #4 Presbyterian Homes. Capital Project Funds These funds include the Equipment and Building Replacement Fund, Public Safety Capital Fund, Parks Fund, TCAAP Capital, and the Permanent Improvement Revolving Fund (PIR). They are used to account for financial resources to be used for the acquisition of equipment or construction of major capital facilities (other than those financed by proprietary funds such as the Water and Sewer funds), i.e., the development of a new neighborhood park, or a fire station. Proprietary (Enterprise) Funds These funds account for City activities that operate as public enterprises. Revenues come from fees charged to programs, customers, or other department users. Enterprise funds that provide for sewer and water services are proprietary funds. The City currently has four enterprise funds (water, sanitary sewer, recycling, and surface water management) that represent separate business activities for the City. • Water — The City provides water service to its citizens and commercial entities. • Sanitary Sewer — The City's sewers protect public health and preserve wastewater solids. The City is connected to the Metropolitan Council's sewer system. • Recycling — The City provides recycling services to its citizens to protect public health and the environment. • Surface Water Management —The City's surface water management system collects storm water runoff, protects the environment, and manages the discharge of water to holding ponds and the water shed. Proprietary (Internal Service) Funds These funds account for City activities that operate as public enterprises and provide services internally to other departments. Revenues come from fees charged to programs, customers, or other department users. Internal Service funds that provide for engineering and IT services are internal funds. The City currently has four internal service funds (Risk Management, Engineering, Central Garage & Equipment, and Technology) that represent activities for the City. • Risk Management — This fund provides insurance to all departments within the City. • Engineering —This fund provides engineering services for City projects, developments, and all departments within the City. • Central Garage & Equipment — This fund provides the services and equipment repair for the Public Works Department which consists of Street Maintenance, Park Maintenance, Water Utility, Sewer Utility, and the Surface Water Management Utility. • Technology — This fund provides technology software and equipment to all departments within the City. Debt Service Funds Funds for debt service track revenues and expenditures related to repayment of principal and interest costs associated with borrowing money for long-term obligations. The reader can find a separate debt service schedule in this budget that provides details on all outstanding debt owed by the City. Fiduciary Fund Types Trust and Agency Funds are used to account for assets held by the City as an agent or trustee for individuals, private organizations, other governments and/or funds. These include Agency and Expendable Trust Funds. Agency funds are custodial in nature (assets and liabilities) and do not involve Measurement of results of operations. The City currently does not have any fiduciary funds. Governmental Funds FUND STRUCTURE General Fund Special Revenue Funds Debt Service Funds* Capital Projects Funds Internal Service Proprietary Funds Funds Enterprise Funds Lund Fiduciary Funds ---�('O'� Trust Funds* 6 Cable TV EDA General Activities EDA Revolving EDA TIF District 3 EDA TIF District 4 Equipment & Building Replacement Parks Capital Improvements (PIR) Public Safety Capital TCAAP Capital Water Sanitary Sewer Recycling Surface Water Management Risk Management Engineering Central Garage Technology *The City does not have any Debt, Agency or Trust Funds as noted above in red. Revenues The City is dependent on the resources that generate revenue to provide for the different services that our residents receive. This dependency is the limiting factor on what service can be provided. These services range from the basic services of public safety and road maintenance to services enhancing the quality of life such as parks and community events. Our resources to generate revenue are affected by a number of factors, including City, State and Federal laws, rates, demographics, and economic conditions. The following provides a summary of major revenue sources and general trends: Property Taxes This revenue source is primarily used in the General Fund and is set at a level to raise adequate revenue for the operating budget when combined with other expected revenues. The final level of expected revenue should be sufficient to conduct City business in accordance with Council policy and directives and result in a projected year-end fund balance to cover possible emergencies and contingencies. $4.25 c 0 $4.00 $3.75 $3.50 $3.25 $3.00 $2.75 $2.50 $2.25 $2.00 Tax Levies 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Trends: Property tax levies have been increasing due to cuts in State Aid that began in 2001. Special Assessments A portion of the costs for public improvements is recovered by assessment charges to the benefiting property owners. These collections are used to pay bond principal and interest on the outstanding improvement bonds or to reimburse the City if no bonds were issued. A majority of the special assessments are associated with road reconstruction projects within the Capital Improvement Plan, but they also include charges against property for the collection of delinquent utility bills or miscellaneous charges. N $1,000 $900 o $800 t ~ $700 $600 $500 $400 $300 $200 $100 $0 Special Assessments 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Trends: Special Assessment Revenues fluctuate due to the timing of Pavement Management Plan (PMP) projects. The 2011 and 2015 PMP projects were larger than average and there were more prepaid special assessments. There was no PMP project in 2012. 2014 included Round Lake Road which had some assessments and also used Tax Increment funds. Licenses & Permits These fees are normally charged as a means of recovering the cost of regulation in the interest of the overall community. Business license fees are required to be paid annually in order to operate a business within the City. Non -business license and permit fees are levied to finance the cost of inspecting and regulating new construction and to cover a portion of the administrative costs associated with monitoring activities. Building permit fees generate most of the revenue in this category. 700 600 500 400 300 200 Number of Building Permits Issued 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 8 Trends: License revenue is expected to remain static. Building permit revenue is expected to decrease as the City is primarily built out but commercial activity will cause fluctuations as seen in 2016 and 2017 as existing facilities go through upgrades. This will all change once the Rice Creek Commons (TCAAP) project begins construction. 2016 and 2017 numbers reflect major renovations at the Land O'Lakes headquarters facility and Boston Scientific. Intergovernmental This represents monies from other governments in the form of grants, entitlements, and shared revenues. The City receives a variety of shared revenues from the State of Minnesota. Prior to 2011, the major revenue within this category was Market Value Homestead Credit Aid. The 2011 legislature eliminated this program. The major revenue source is now Municipal State Aid (MSA) maintenance for streets. All other amounts represent small grants and aids that the City receives under various established programs. MSA Maintenance is a program for urban municipalities with populations of 5,000 or more. 20% of a City's County Roads and local improved mileage are included. This includes County Roads and County State Aid Highways (CSAH) that have reverted back to the municipality. Police Aid is money received from the State to help with police personnel training costs. Since Arden Hills contracts with the Ramsey County Sheriff for this service, a part of this revenue is allocated back to Arden Hills each year to offset part of the contract costs for policing. Trends: MSA Maintenance dollars have remained relatively static over the last six years and are expected to remain so. Police Aid has also remained fairly static over the last six years and is also expected to remain so. Charges for Services This category reflects fees collected for contractual services and general services that the City charges directly for. Included in this category are the following: General Fund charges for services include contractual and service fee services related to general government, public safety, and recreation. • Services to property (Utility Fees) — are collected by the utility funds from customers (residents and business within the City) for services. N $6.0 c 0 $5.5 $5.0 $4.5 $4.0 $3.5 $3.0 Utility Fees 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Trends: Charges for Services have been increasing as a whole. This is in part due to rising utility fees to help pay for needed infrastructure improvements. (See the Capital Improvement Plan section). Fluctuations in the General Fund fees are primarily due to Plan Check Fee revenue associated with building permits. Fines and Forfeitures Fines and forfeitures represent the City's portion of traffic and code violation fees and are collected in the General Fund. When a violation is issued by a City, Sheriff, or State Trooper within the City Limits, a portion of the fee paid to the County is distributed to the City (based on State Statute). In 2011, the City adopted Administrative Fines which are seen for the first time in 2012 revenues. These are fines for violations that are 10 miles per hour (MPH) or under and also rolling stops through stop signs. These fines are collected at the local level and serve a purpose by providing education to the community. $40,000 $35,000 $30,000 $25,000 $20,000 Fines & Forfeitures 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 10 Trends: Fines and Forfeiture revenue are remaining fairly flat. Franchise Fees Franchise fees are derived from a fee imposed on cable TV revenues collected by the utilities for usage within the City. The fees are deposited in the Special Revenue Cable Fund. Cable TV franchise fees are used to cover communication and AV equipment costs. Trends: The fee currently is estimated to generate approximately $96,320 per year for the Cable Fund. Developer Reimbursements The County has purchased the TCAAP property. Once plans and phasing have been determined, estimates can be made on developer reimbursements and expenditures for the property. A Development Agreement will be entered into in which the City is reimbursed for its expenses incurred with this acquisition. Trends: No revenues have been budgeted at this time but once plans and phasing have been determined, significant revenues are expected to offset costs incurred in connection with this project. (This will happen as part of the Joint Development Authority with Ramsey County). Investment Earnings Investment earnings are allocated to all funds based upon a weighted average of their daily cash balance. For budgeting purposes, the interest earnings are projected and the allocation from the latest Comprehensive Annual Financial Report is used. Market value changes related to the required recognition of unrealized gains / losses are included in the estimate for budgetary purposes. Trends: Investment earnings are subject to the interest rate, economy and are dependent on what rates are available at the time investments were made. Overall interest earnings are projected to increase from the 2019 budget. As always, investment earnings are subject to sudden shifts in the economy. Other Revenues Miscellaneous sources which do not fit into any of the above mentioned revenue categories. These sources include donations, other small unexpected payments, and non-operating revenues (Proprietary Funds) such as sale of scrap or surplus. Trends: These revenues are expected to remain constant over the next several years. is Property Tax The City of Arden Hills levies property taxes for its General Fund Operations. The levies are allowed by State Law, and are collected from property owners by Ramsey County and distributed to the City in July, December, and January. Property Tax Reform During 2001, the State Legislature passed a major Property Tax Reform Bill that dramatically impacted State funding to local governments. Levy limits returned, and a major shift in the State Funding of school districts resulted in the elimination of some aids for cities. The intention of the State Legislature was to have cities make up for this lost aid through the property tax levy. This reduced the reliance of cities on State Aid, and allows the property tax levy to make up a larger share of the General Fund Revenues. Arden Hills did not receive a significant portion of Local Government Aid, thus was not impacted. As the Legislature entered the 2003 session, the situation with the economy was creating a State Deficit of over $4 billion. The State enacted many reductions in order to balance the budget. As part of those reductions, cities had their property tax aid decreased for 2003 and 2004. The Market Value Homestead Credit (MVHC) reduction amount for 2003 was $100,979 or 100% of the aid amount the city was initially certified to receive. The cities were then only allowed to levy back for 60% of the permanent LGA losses from 2003 and 2004. In 2005, the Legislature readjusted the formula for State Aid and increased the overall State Aid to cities by $48 million. The formula change was detrimental to most inner ring suburbs and most cities in turn saw a total elimination of its LGA. In 2008, the State again was facing a deficit and the Government chose to unallot the second half payments of LGA and MVHC which were to be distributed in December 2008. This was a loss of $26,272 to the City. As the State economic forecast did not improve in 2009 or 2010, all LGA and MVHC aid was unallotted, this was a loss of $55,923 and $61,774 for the City. In mid - 2010, the Governor unallotted the 2011 MVHC aid which was estimated at $61,774 for Arden Hills. The 2011 legislature eliminated the MVHC program for 2012, thus taking local governments out of the equation. A new program gives homesteaded property owners a Market Value Exclusion (MVE) on the value of their property and gives these property owners basically the same effect. However, this shifts taxes to non -homesteaded property as each local jurisdiction is now receiving its full levy, including the City. This results in shifting a significant portion of the City's levy (and other local jurisdiction's levy) to Commercial/Industrial property and those homesteads whose value is over $413,800 where the exclusion is eliminated. `A Property Values (Tax Burden) City's Market Value and Tax Capacity Due to the current economic conditions, the taxable market value for the City is projected to increase by $103.5 million or 8.0% to $1.39 billion. From this, the Tax Capacity is calculated (for residential properties it equates to 1% of Taxable Market Value, and varies by property type for all others). The City's Tax Capacity for calculating taxes was projected to increase by 6.4% to $15.1 million. This decreased the City's tax rate from 25.555% to 25.176%. Median Valued Home Due to current economic conditions, the Taxable Market Value of the median valued home within the City is projected to increase 7.4% from $346,900 to $372,400. The overall City Tax burden increase on the median valued home is projected to be approximately 6.6% or $57.06. Property Tax Levies The total levy being proposed is $4,135,340. This represents a $196,920 or 5.0% increase over the 2019 levy of $3,938,420. Anoka County sets the Fiscal Disparities levy for the entire Seven County Metropolitan Area. This was established by the legislature in the 1970's as a means to more evenly distribute the property tax benefit derived by commercial properties. Cities are either a "net" gainer or a "net" contributor. Arden Hills is a "net" gainer and will collect $333,462 in 2020 as opposed to $311,064 in 2019, which is an increase of 7.2%. City Tax Rate There are two types of tax rates that are calculated for the City. One is a net tax capacity based rate, and the other is a market value based rate. Both rates use the market value as the starting point for determining the rate. Net Tax Capacity Based Rate The Net Tax Capacity based rate is calculated by taking the levy and dividing it by the Net Tax Capacity. Net Tax Capacity calculation is regulated by the State Legislature, which has created twenty-eight (28) classifications of property and a "class rate percentage" for each classification. The Net Tax Capacity is determined by multiplying the market value of each property by the appropriate class rate percentage. The sum total of all parcel tax capacities less adjustments for the City's Fiscal Disparity contribution, those parcels that have been certified in a Tax Increment Financing (TIF) development district, and the MVE represent the New Tax Capacity for the city. Currently, the General Fund Levy is Net Tax Capacity based. 13 Tax Capacity 2018 2019 2020 Real Estate/Personal Property Tax Increment Districts Sub -Total Fiscal Disparities: Contribution Distribution Total Tax Capacity Percent Change 16,028,202 (308,152) 16,714,369 (345,318) 18,002,347 (273,444) 15, 720, 050 16, 369, 051 17, 728, 903 (2,141,470) 1,176, 005 (2,174,854) 1, 218, 312 (2,627,741) 1, 304,870 14,754,585 15,412,509 16,406,032 10.0% 4.5% 6.4% Market Value based rate Market Value based rates are calculated by dividing the levy by the taxable market value of all properties within the city. Taxable market value is calculated by taking the market value of all properties less exclusions and limitations as set by the State Legislature. Market Value Determination The county Assessor determines the market value of properties through assessment, the use of actual sales data, and economic trends. The taxes that are collected in 2020 are based on the assessment of market values for 2019, which are certified to the County Assessor on January 2, 2019 and relate to sales and data information from 2018. All assessments are subject to review by the Minnesota Department of Revenue. The State requires that property values be within 90% to 105% of actual sales overall. Truth -In -Taxation Public Hearing Each year in late November or early December, Statutes require all counties, school districts, and cities with a population over 2,500 to hold a public hearing to discuss the proposed budget and property tax levies. As part of this process, each property is sent by the county a Truth -In - Taxation notice which shows the impacts of the proposed levies on their individual property. The public hearing is set as a forum for citizens to come and discuss their views on the proposed budget and property tax levies with the public officials of each jurisdiction. 14 Budget Assumptions Certain assumptions are decided on as a foundation for developing a budget. These assumptions guide the City in determining the level of service that will be provided to residents and how those services will be funded. The City's budget practice is to use conservative revenue estimates to assure adequate funding of expenditures. 2020 Assumptions Since 2010 the city has estimated a population growth of about 0.5% a year. The City expects the population growth to continue below 1% in the future until the TCAAP development occurs. The Chart below demonstrates the City's population growth over the last nine years. After the 2010 Census, the City's population was reported as 9,552. 10,100 10,000 9,900 9,800 9,700 9,600 9,500 9,400 9,300 9,200 9,100 9,000 Population 2010 2011 2012 2013 2014 2015 2016 2017 2018 As the City's population grows, so does the demand for services. This increase in demand for services also requires increases in parks, miles of streets, water mains and sewer lines that need to be maintained. In 2020, the City continues various infrastructure improvements as the City's infrastructure ages. This growth and demand has resulted in the City's operating budgets to grow faster than the Consumer Price Index (CPI) the last few years and the increased infrastructure improvements has also caused the City's per capita spending to increase over the last few years as shown in the following two charts. 15 80% 60% 40% 20% 0% -20% -40% -60% $2,500 Budget vs. CPI 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 —40—Budget tCPI Per Capital Spending $2,000 $1,500 $1,000 $500 $0 2010 2011 2012 2013 2014 2015 2016 2017 2018 2( As the City becomes more developed and has less land available for new residential development, the City's operating expenditures should increase with increases in the CPI with the exception of a "catch-up" in infrastructure improvements. Current economic conditions have caused the City's market values to increase by 7.4%. In 2002 the State Legislature enacted major property tax reform which lowered all property class rates. The City's tax capacity has allowed the city to maintain a tax rate that is one of the lowest in the Minneapolis/St. Paul Metropolitan area. Currently, the City has one of the lowest rates in the northeast metropolitan area as shown in the graph. `r 2019 City Tax Rates St. Anthony St. Paul Spring Lake Park Maplewood North St. Paul Gem Lake Mounds View Roseville Falcon Heights New Brighton Shoreview Lauderdale Little Canada Arden Hills Vadnais Heights White Bear Township - White Bear Lake - North Oaks 0 10 20 30 40 50 60 70 80 As other revenue sources decrease or remain at past levels, the City becomes more reliant on property taxes as its main revenue source. The following table summarizes the City's property tax levy over the last ten years. Year Levy % Change 2011 $3,040,964 0.8% 2012 $3,096,994 1.8% 2013 $3,191,230 3.0% 2014 $3,257,456 2.1 2015 $3,359,775 3.1% 2016 $3,478,775 3.5% 2017 $3,641,290 4.7% 2018 $3,786,942 4.0% 2019 $3,938,420 4.0% 2020 $4,135,340 5.0 17 The Minnesota State Legislature enacted Market Value Homestead Credit reductions to property owners in 2003-2004. This credit was not reimbursed to local governments, which in effect reduced tax revenues so local governments did not receive the full amount of their certified levies. In 2005 the legislature reinstated these credit reductions for 2005 and 2006. The credits were reinstated in 2007. However, due to the current economic conditions, the second half payment for 2008 and all of the 2009 and 2010 payments were unallotted by the Governor. All of the 2011 payments were unallotted. The 2011 legislature eliminated the program for 2012 and replaced it with the Market Value Exclusion program previously discussed, taking local governments out of the formula. The City began receiving its full levy in 2012, however, the full effect was seen in 2013 as Fiscal Disparities caught up with the change. Currently there is little land available for residential development and new home construction within the City except with the addition of the TCAAP property. Most development is commercial/industrial and, as these areas are developed, there will be a decline of permit revenues in the future. This is expected to increase in the future depending on the timing of how the TCAAP property develops. The City pools its cash reserves for investment purposes. One of the City's largest expenditure classifications is personnel services. Personnel services include salaries and fringe benefits for all employees. For 2020, the salaries have been budgeted at a 3.0% increase for COLA for both non-union employees and union employees. This will be the second year of the city's new health insurance plan. The increase in premiums for 2020 is less than 2%. Dental is increasing by 2.9% and there are no changes to Life, Short Term or Long Term Disability. Finally, the population growth does not only affect the City's General fund, it also affects the City's Water, Sewer, and the Surface Water Management operating funds. As the population has increased, so has the number of utility customers. As the number of customers increase, so does the revenue, the demand for service and the cost of providing the service. The chart below shows the customer increases over the last five years. # of Utility Customers 2660 2650 2640 2630 2620 2610 2600 2590 2014 2015 2016 2017 2018 2019 --*--Water --*--Sewer --*--Storm 18 19 2017 2018 10/31/2019 2019 2020 $Increase % Increase GENERAL FUND Actual Actual YTD Budget Budget (Decrease) (Decrease) REVENUES Taxes $ 3,201,704 $ 3,158,628 $ 2,099,530 $ 3,499,750 $ 3,619,700 $ 119,950 3.43% Special assessments 1,265 5,363 33 1,220 1,190 (30) -2.46% Licenses and permits 729,198 526,444 661,417 443,020 466,350 23,330 5.27% Intergovernmental 151,425 149,097 100,555 153,220 151,680 (1,540) -1.01% Charges for services 718,906 484,973 413,756 615,100 540,610 (74,490) -12.11% Fines & forfeits 29,988 37,080 16,910 30,420 30,030 (390) -1.28% Investment earnings 36,012 64,996 102,178 47,230 65,000 17,770 37.62% Miscellaneous 22,642 36,103 6,120 14,460 22,160 7,700 53.25% TOTAL REVENUES $ 4,891,139 $ 4,462,682 $ 3,400,498 $ 4,804,420 $ 4,896,720 $ 92,300 1.92% EXPENDITURES Mayor & council $ 56,513 $ 61,962 $ 59,020 $ 68,760 $ 72,100 $ 3,340 4.86% Administration 260,304 303,559 252,052 326,810 350,440 23,630 7.23% Elections 21,137 22,869 23,264 23,000 23,000 - 0.00% Finance 192,663 154,408 160,424 181,740 186,260 4,520 2.49% TCAAP 98,883 146,360 70,451 171,190 87,610 (83,580) -48.82% Planning & Zoning 197,976 176,913 161,132 217,320 206,210 (11,110) -5.11% Government Buildings 248,879 173,706 136,925 202,810 204,250 1,440 0.71% Police 1,177,494 1,161,955 871,442 1,242,250 1,338,120 95,870 7.72% Dispatch 68,832 65,175 38,526 68,500 45,580 (22,920) -33.46% Fire 514,468 541,663 573,680 573,680 620,990 47,310 8.25% Emergency Management 3,364 9,837 4,475 3,910 5,840 1,930 49.36% Protective Inspections 293,877 309,712 306,825 333,610 327,950 (5,660) -1.70% Street Maintenance 443,632 579,533 513,840 719,300 723,730 4,430 0.62% Recreation 250,898 260,653 230,290 340,540 346,110 5,570 1.64% Park Maintenance 367,715 393,322 305,759 517,970 480,120 (37,850) -7.31% Transfers out - 400,000 300,000 - - N/A TOTAL EXPENDITURES $ 4,196,635 $ 4,761,628 $ 4,008,105 $ 4,991,390 $ 5,018,310 $ 26,920 0.54% NET CHANGE IN FUND BALANCE $ 694,505 $ (298,945) $ (607,607) $ (186,970) $ (121,590) $ 65,380 -34.97% 19 2020 BUDGET - GENERAL FUND - SCHEDULE OF EXPENDITURES - DETAIL BY FUNCTION 2017 2018 2019 2020 $Increase % Increase Actual Actual Budget Proposed (Decrease) (Decrease) Mayor & council Personnel Expenses $ 31,165 $ 31,165 $ 37,210 $ 37,210 $ 0.00% Supplies and Materials 166 254 150 150 - 0.00% Other Services and Charges 25,182 30,543 31,400 34,740 3,340 10.64% $ 56,513 $ 61,962 $ 68,760 $ 72,100 $ 3,340 4.86% Administration Personnel Expenses $ 83,423 $ 182,235 $ 211,100 $ 214,890 $ 3,790 1.80% Supplies and Materials 448 297 550 550 - 0.00% Other Services and Charges 176,433 121,027 115,160 135,000 19,840 17.23% $ 260,304 $ 303,559 $ 326,810 $ 350,440 $ 23,630 7.23% Elections Other Services and Charges $ 21,137 $ 22,869 $ 23,000 $ 23,000 $ - 0.00% $ 21,137 $ 22,869 $ 23,000 $ 23,000 $ - 0.00% Finance Personnel Expenses $ 66,312 $ 47,231 $ 52,540 $ 58,340 $ 5,800 11.04% Supplies and Materials 19,000 14,424 23,100 20,500 (2,600) -11.26% Other Services and Charges 107,351 92,754 106,100 107,420 1,320 1.24% $ 192,663 $ 154,408 $ 181,740 $ 186,260 $ 4,520 2.49% TCAAP Personnel Expenses $ 43,726 $ 21,250 $ 85,090 $ 36,610 $ (48,480) -56.97% Supplies and Materials - - - - 0.00% Other Services and Charges 55,156 125,110 86,100 51,000 (35,100) -40.77% $ 98,883 $ 146,360 $ 171,190 $ 87,610 $ (83,580) -48.82% Planning & Zoning Personnel Expenses $ 40,044 $ 87,540 $ 139,200 $ 138,260 $ (940) -0.68% Supplies and Materials - - - - - 0.00% Other Services and Charges 157,933 89,373 78,120 67,950 (10,170) -13.02% $ 197,976 $ 176,913 $ 217,320 $ 206,210 $ (11,110) -5.11% Government Buildings Personnel Expenses $ 42,720 $ 37,356 $ 39,960 $ 40,410 $ 450 1.13% Supplies and Materials 4,426 11,683 6,000 8,000 2,000 33.33% Other Services and Charges 201,733 124,668 156,850 155,840 (1,010) -0.64% $ 248,879 $ 173,706 $ 202,810 $ 204,250 $ 1,440 0.71% Police Other Services and Charges $ 1,177,494 $ 1,161,955 $ 1,242,250 $ 1,338,120 $ 95,870 7.72% $ 1,177,494 $ 1,161,955 $ 1,242,250 $ 1,338,120 $ 95,870 7.72% Dispatch Other Services and Charges $ 68,832 $ 65,175 $ 68,500 $ 45,580 $ (22,920) -33.46% $ 68,832 $ 65,175 $ 68,500 $ 45,580 $ (22,920) -33.46% Fire Other Services and Charges $ 514,468 $ 541,663 $ 573,680 $ 620,990 $ 47,310 8.25% $ 514,468 $ 541,663 $ 573,680 $ 620,990 $ 47,310 8.25% Emergency Management Personnel Expenses $ 30 $ 4,422 $ 2,810 $ 4,690 $ 1,880 66.90% Supplies and Materials - 27 - - - 0.00% Other Services and Charges 3,335 5,388 1,100 1,150 50 4.55% $ 3,364 $ 9,837 $ 3,910 $ 5,840 $ 1,930 49.36% Protective Inspections Personnel Expenses $ 218,543 $ 245,917 $ 260,260 $ 264,240 $ 3,980 1.53% Supplies and Materials 171 188 750 2,750 2,000 266.67% Other Services and Charges 75,163 63,607 72,600 60,960 (11,640) -16.03% $ 293,877 $ 309,712 $ 333,610 $ 327,950 $ (5,660) -1.70% Street Maintenance Personnel Expenses $ 171,591 $ 239,079 $ 256,030 $ 291,530 $ 35,500 13.87% Supplies and Materials 47,424 59,934 25,600 38,000 12,400 48.44% Other Services and Charges 224,617 280,520 437,670 394,200 (43,470) -9.93% $ 443,632 $ 579,533 $ 719,300 $ 723,730 $ 4,430 0.62% Recreation Personnel Expenses $ 163,332 $ 182,173 $ 233,070 $ 237,830 $ 4,760 2.04% Supplies and Materials 19,223 26,283 26,250 35,250 9,000 34.29% Other Services and Charges 68,343 52,197 81,220 73,030 (8,190) -10.08% $ 250,898 $ 260,653 $ 340,540 $ 346,110 $ 5,570 1.64% Park Maintenance Personnel Expenses $ 183,904 $ 205,199 $ 271,480 $ 280,230 $ 8,750 3.22% Supplies and Materials 26,384 32,927 44,550 43,250 (1,300) -2.92% Other Services and Charges 157,426 155,196 201,940 156,640 (45,300) -22.43% $ 367,715 $ 393,322 $ 517,970 $ 480,120 $ (37,850) -7.31% Transfers Out $ - $ 400,000 $ - $ - $ - 0.00% TOTAL EXPENDITURES $ 4,196,635 $ 4,761,628 $ 4,991,390 $ 5,018,310 $ 26,920 0.54% 20 CITY OF ARDEN HILLS, MINNESOTA GENERAL GOVERNMENT SUMMARY EXPENDITURE ANALYSIS Total By Classification Personnel Services 307,389 406,776 2019 525,720 PERCENT Commodities 2017 2018 ORIGINAL 2020 OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2019 BUDGET City Council $ 56,513 $ 61,962 $ 68,760 $ 72,100 4.9% City Administration 260,304 303,559 326,810 350,440 7.2% Elections 21,137 22,869 23,000 23,000 0.0% Finance 192,663 154,408 181,740 186,260 2.5% TCAAP 98,883 146,360 171,190 87,610 -48.8% Planning & Zoning 197,976 176,913 217,320 206,210 -5.1% Government Buildings 248,879 173,706 202,810 204,250 0.7% Totals 1,076,354 1,039,777 1,191,630 1,129,870 -5.2% Total By Classification Personnel Services 307,389 406,776 565,100 525,720 -7.0% Commodities 24,040 26,657 29,800 29,200 -2.0% Contractual Services 744,926 606,344 596,730 574,950 -3.6% Capital Outlay 0 0 0 0 N/A Other Charges 0 0 0 0 N/A Totals 1,076,354 1,039,777 1,191,630 1,129,870 -5.2% Staffing Full-time equivalents 3.83 3.70 4.69 4.51 N 1,250 1,200 c 1,150 ~ 1,100 Expenditures 1,050 1,000 950 ACTUAL ACTUAL BUDGET BUDGET 2017 2018 ORIGINAL 2020 2019 21 CITY OF ARDEN HILLS, MINNESOTA 2020 BUDGET Function: General Government Fund # 101 Activity: Mayor & Council Activity # 41100 Activity Scope The Mayor and City Council are responsible for the formulation of policy and the passage of laws governing the City of Arden Hills. Members participate in various committees, as well as direct staff, through the City Administrator, as to their overall goals for the City. This department provides for Mayor and Council compensation, Council meetings and work sessions, management consultants and memberships. Participation in NYFS is included in this budget, as is funding for the City Council Retreat Facilitator. Objectives 1. Adopt policies and ordinances consistent with Council's position on growth, zoning and financial strategy. 2. Continue to work on the redevelopment of the TCAAP property. Issues Creating funding sources to build reserve balances to fund future capital improvements while maintaining current City services. Budget Commentary In 2020, the Mayor and Council budget is proposed to increase by 4.9% or $3,340. NYFS amount is increasing by an additional 5% over the CPI -U. Expenditures by Classification 22 2017 2018 2019 2020 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ 31,165 $ 31,165 $ 37,210 $ 37,210 Commodities 166 254 150 150 Contractual Services 25,182 30,543 31,400 34,740 Total $ 56,513 $ 61,962 $ 68,760 $ 72,100 Percent Change 9.6% 11.0% 4.9% Expenditures by Classification 22 CITY OF ARDEN HILLS, MINNESOTA 2020 BUDGET Function: General Government Fund # 101 Activity: Administration Activity # 41300 Activity Scope City Administration provides the overall direction of the City, as determined by the City Council. The City Administrator serves as Chief Administrative Officer for the City, ensuring that laws, ordinances, and resolutions of the City Council are enforced and implemented. The Administration Department is responsible for administering Council policies, coordinating Council agendas, and providing support to other functional areas within the City. Objectives 1. Assist City Council in setting policies and procedures in accordance with Council's position. 2. Provide direction and leadership on major city projects, budget management, oversee performance evaluations and long-range planning. Issues 1. Long-range planning to maintain current City services while creating funding sources for reserves. 2. Long-range comprehensive TCAAP planning. Budget Commentary The 2020 Administration budget is increasing by 7.2% over 2019. The increase in contractual services is partly due to the purchase of Pagefreezer software and a budget for computer replacements. 2017 2018 2019 2020 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ 83,423 $ 182,235 $ 211,100 $ 214,890 Commodities 448 297 550 550 Contractual Services 176,433 121,027 115,160 135,000 Total $ 260,304 $ 303,559 $ 326,810 $ 350,440 Percent Change 16.6% 7.7% 7.2% Full -Time Equivalent positions 1.49 1.73 1.85 1.85 Expenditures by Classification 39% oPersonnel Services oCommodities oContractual Services 61% 23 CITY OF ARDEN HILLS, MINNESOTA 2020 BUDGET Function: General Government Fund # 101 Activity: Elections Activity # 41410 Activity Scope This department covers the cost of administering all Federal, State and Municipal elections. This includes the preparation of any and all absentee ballots, organizing the polling places, election judges, and vote tabulations. The City contracts with Ramsey County for all the required election services. Objectives Stay current on election laws. Issues Stay current on election laws. Budqet Commentary The Elections budget has a zero percent increase for FY20. Budaet Summary Personnel Services Commodities Contractual Services Total Percent Change Expenditures by Classification 2017 2018 2019 2020 21,137 22,869 23,000 23,000 8.2% 0.6% 0.0% 100% 24 13Personnel Services oCommodities 13Contractual Services CITY OF ARDEN HILLS, MINNESOTA 2020 BUDGET Function: General Government Fund # 101 Activity: Finance Activity # 41500 Activity Scope Conducts the financial affairs of the City in accordance with the Government Accounting Standards Board (GASB) and Generally Accepted Accounting Principles (GAAP). This includes protecting the assets of the City, the initiation of financial plans, investment and debt management, review and implementation of internal controls, and accounting for financial transactions including accounts payable, accounts receivable and payroll. Objectives 1. Continue working to refine the financial management plan for the City. 2. Continue to produce a Comprehensive Annual Financial Report (CAFR) and reports for the public (Popular Annual Finance Report - PAFR) that receive the GFOA's award for excellence in reporting. 3. Provide meaningful and timely financial reports and information to Council, Commissions and other City Departments. Issues 1. Implement improved reporting procedures to inform Council, Commissions and Departments. 2. Work with other Departments to find ways to reduce costs of City operations. 3. Analyze and implement ways to reduce transaction processing and costs. Budget Commentary This budget increased by 2.5% in 2020 or $4,520. Budget Summary Personnel Services Commodities Contractual Services Total Percent Change Full -Time Equivalent positions Expenditures by Classification 58% 2017 2018 2019 2020 ACTUAL ACTUAL BUDGET BUDGET $ 66,312 $ 47,231 $ 52,540 $ 58,340 19,000 14,424 23,100 20,500 107,351 92,754 106,100 107,420 $ 192,663 $ 154,408 $ 181,740 $ 186,260 (-19.9%) 17.7% 2.5% n Fn n aR n as n r;9 25 oPersonnel Services oCommodities OContractual Services CITY OF ARDEN HILLS, MINNESOTA 2020 BUDGET Function: General Government Fund # 101 Activity: TCAAP Activity # 41600 Activity Scope This department was established to account for revenue and expenditure activity related to the City's comprehensive re -use planning at the Twin Cities Army Ammunition Plant (TCAAP) site. Obiectives 1. Coordination of TCAAP redevelopment planning activities while continuing to meet the needs of the City of Arden Hills. 2. Work with Ramsey County through the Joint Development Authority (JDA). Issues 1. Economic conditions. 2. Coordinating with multiple entities/players. Budget Commentary Ramsey County purchased the property and established a Joint Development Authority (JDA) with the City. Revenues and expenditures are for City costs and are estimated, but placeholders have been included for consulting costs, and staff time has been allocated for the City Administrator, Community Development Manager, Planner, and Public Works Director as they act as the City's support staff to this Authority. The 2020 budget shows a decrease of 48.8%, largely due to a reduction of projected expenditures. Budget Summary Personnel Services Commodities Contractual Services Total Percent Change 2017 2018 ACTUAL ACTUAL $ 43,726 $ 21,250 55,156 125,110 2019 2020 BUDGET BUDGET $ 85,090 $ 36,610 86,100 51,000 w w w w 48.0% 17.0% (48.8%) Full -Time Equivalent positions 0.10 0.14 0.63 0.28 Expenditures by Classification OPersonnel Services oCommodities 42% OContractual Services 58% 0 CITY OF ARDEN HILLS, MINNESOTA 2020 BUDGET Function: General Government Fund # 101 Activity: Planning & Zoning Activity # 41910 Activity Scope Responsible for all planning and zoning related functions of the City. Activities administered by this department include requests for variances, subdivisions, re -zonings, zoning code amendments, signs, conditional use permits, compliance with City Ordinances and other land use issues. The Planners work closely with Protective Inspections, Code Enforcement, and Community Development. The Planning Commission, consisting of seven members appointed annually by the City Council, meets monthly to review the above requests and to make recommendations to the City Council in an advisory capacity. Objectives 1. Continue to work on Rental Housing registrations. 2. Continue improvements of the City's planning process. Issues 1. Rental Housing registrations. 2. Refine Building Permit process. 3. Research and refine an Administrative Fines process. Budqet Commentary The budget for 2020 is a decrease of 5.1 % over the 2019 budget. Contracted services have been reduced. 2017 2018 2019 2020 Budqet Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services Commodities Contractual Services Total Percent Change Full -Time Equivalent positions Expenditures by Classification $ 40,044 157,933 $ 197,976 4 01.) $ 87,540 89,373 $ 176,913 (-10.6%) n nlD $ 139,200 78,120 $ 217,320 22.8% 1 OA $ 138,260 67,950 $ 206,210 (-5.1%) 4 An 33% OPersonnel Services oCommodities OContractual Services 67% 27 CITY OF ARDEN HILLS, MINNESOTA 2020 BUDGET Function: General Government Fund # 101 Activity: Government Buildings Activity # 41940 Activity Scope This department captures all of the operation/maintenance related costs for the City Hall and Government Building facilities. The City entered into a contract with Ramsey County for a joint maintenance facility located just west of City Hall off County Road 96 on Paul Kirkwold Drive. The new facility was completed and occupied as of October 2004. 45% of the City's portion of the Ramsey County maintenance facility is charged to this budget. Objectives Maintain a reputable facility to house meetings and staff. Issues Normal maintenance and repair issues as the building (City Hall) has now been in operation since 2002. Budqet Commentary The 2020 budget is an increase of 0.7% from the previous year's budget. Budaet Summary Personnel Services Commodities Contractual Services Total Percent Change Full -Time Equivalent positions Expenditures by Classification 2017 2018 2019 2020 $ 42,720 $ 37,356 4,426 11,683 201.733 124.668 (-30.2%) $ 39,960 $ 40,410 6,000 8,000 156.850 155.840 16.8% 0.7% 0.41 0.42 0.38 0.38 20% 4% 13Personnel Services oCommodities oContractual Services 76% 28 CITY OF ARDEN HILLS, MINNESOTA PUBLIC SAFETY SUMMARY EXPENDITURE ANALYSIS Total By Classification Personnel Services 218,572 250,339 2019 268,930 PERCENT Commodities 2017 2018 ORIGINAL 2020 OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2019 BUDGET Police $ 1,177,494 $ 1,161,955 $ 1,242,250 $ 1,338,120 7.7% Dispatch 68,832 65,175 68,500 45,580 -33.5% Fire 514,468 541,663 573,680 620,990 8.2% Emergency Management 3,364 9,837 3,910 5,840 49.4% Protective Inspections 293,877 309,712 333,610 327,950 -1.7% Totals 2,058,035 2,088,342 2,221,950 2,338,480 5.2% Total By Classification Personnel Services 218,572 250,339 263,070 268,930 2.2% Commodities 171 215 750 2,750 266.7% Contractual Services 1,839,292 1,837,787 1,958,130 2,066,800 5.5% Capital Outlay 0 0 0 0 N/A Other Charges 0 0 0 0 N/A Totals 2,058,035 2,088,342 2,221,950 2,338,480 5.2% Staffing Full-time equivalents 2.34 2.39 2.56 2.66 N 2,400 v 2,300 3 t 2,200 H 2,100 Expenditures 2,000 1,900 ACTUAL ACTUAL BUDGET BUDGET 2017 2018 ORIGINAL 2020 2019 29 CITY OF ARDEN HILLS, MINNESOTA 2020 BUDGET Function: Public Safety Fund # 101 Activity: Police Activity # 42100 Activity Scope Law Enforcement services for Arden Hills are provided on a contractual basis with the Ramsey County Sheriff's Department. Animal control services are included in this budget. Obiectives Continue contracting for law enforcement and animal control services through the Ramsey County Sheriff's Department. Issues 1. Resident concerns over police coverage and visibility. 2. Response times. Budget Commentary Arden Hills portion of the Ramsey County Sheriff's Contracting Communities 2020 budget increased 7.7% over 2019. Animal control costs and boarding are included within this budget. Budaet Summary Personnel Services Commodities Contractual Services Total Percent Change Expenditures by Classification 2017 A-1 IAI 1,177,494 2018 A-1 IAI 1,161,955 2019 1,242,250 2020 1,338,120 W I, 1/ I STJT W I, I V I,JJJ W I,LTL,LJV W I,JJV, ILV (-1.3%) 6.9% 7.7% OPersonnel Services oCommodities OContractual Services 100% 30 CITY OF ARDEN HILLS, MINNESOTA 2020 BUDGET Function: Public Safety Fund # 101 Activity: Dispatch Activity # 42150 Activity Scope Emergency dispatch services are provided by Ramsey County. Objectives Continue contracting dispatch services though Ramsey County. Issues Continue to maintain service levels at a reasonable cost. Budqet Commentary Arden Hills portion of the Ramsey County 911 Dispatch Department operation budget decreased by 33.5% due to the addition of another city to the contract. Expenditures by Classification OPersonnel Services 13Commodities oContractual Services 100% 31 2017 2018 2019 2020 Bud -get Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ - $ - $ - $ - Commodities - - - - Contractual Services 68,832 65,175 68,500 45,580 Total $ 68,832 $ 65,175 $ 68,500 $ 45,580 Percent Change (-5.3%) 5.1% (-33.5%) Expenditures by Classification OPersonnel Services 13Commodities oContractual Services 100% 31 CITY OF ARDEN HILLS, MINNESOTA 2020 BUDGET Function: Public Safety Fund # 101 Activity: Fire Activity # 42200 Activity Scope Fire protection for Arden Hills is provided by the Lake Johanna Volunteer Fire Department on a contractual basis. Lake Johanna Volunteer Fire Department presently provides services to the cities of Arden Hills, Shoreview, and North Oaks. Arden Hills pays a percentage of operating and capital costs based on a formula approved by the Lake Johanna Fire Department and Arden Hills City Council. Objectives Continue contracting for fire protection services through Lake Johanna Volunteer Fire Department. Issues Continue to maintain service levels at a reasonable cost. Budget Commentary Arden Hills's portion of the Lake Johanna Fire Department operating budget increased 8.2%. This budget reflects increases to operating costs. Budget Summary Personnel Services Commodities Contractual Services Total Percent Change Expenditures by Classification 2017 ACTUAL 514,468 2018 ACTUAL 541,663 2019 BUDGET 573,680 2020 BUDGET 620,990 w w w w 5.3% 5.9% 8.2% OPersonnel Services oCommodities OContractual Services 100% 32 CITY OF ARDEN HILLS, MINNESOTA 2020 BUDGET Function: Public Safety Fund # 101 Activity: Emergency Management Activity # 42300 Activity Scope Emergency Management coordination for the City is required by the Federal Government. This department works closely with Ramsey County Department of Homeland Security, as well as the Ramsey County Sheriff and Lake Johanna Fire Department. The City contracts with a consultant to provide these services. Objectives 1. Update City's Emergency Response Policy and Procedures. 2. Train staff in emergency management procedures. Issues Coordinate with Ramsey County's emergency response procedures and policies. Budget Commentary The 2020 budget is an increase of 49.4% from the 2019 budget or $1,930. A wage amount was overlooked in 2019. Budaet Summary Personnel Services Commodities Contractual Services Total Percent Change 2017 2018 2019 2020 ACTUAL ACTUAL BUDGET BUDGET $ 30 $ 4,422 $ 2,810 $ 4,690 - 27 - - 3,335 5,388 1,100 1,150 192.4% (-60.3%) 49.4% Full -Time Equivalent positions Expenditures by Classification 20% 80% 33 OPersonnel Services oCommodities OContractual Services CITY OF ARDEN HILLS, MINNESOTA 2020 BUDGET Function: Public Safety Fund # 101 Activity: Protective Inspections Activity # 42400 Activity Scope This department is responsible for all building construction, plumbing, sewer, water and mechanical inspections within the City. Electrical inspections are contracted with an independent inspection firm. This department is also responsible for enforcement of the Zoning Code and other sections of the City Code of Ordinances. Objectives 1. Continue implementation of the building codes. 2. Continue to work on Building Permit software to produce Council reports. Issues 1. Managing and prioritizing department workloads. 2. Keep up with rental license inspections of investor owned residential properties. 3. Continue implementation and design of new Building Permit software and reports. Budget Commentary The 2020 operating budget is a decrease of 1.7% from the previous year's budget. 2017 2018 2019 2020 BudaetSummary ACTUAL ACTUAL BUDGET BUDGET Personnel Services Commodities Contractual Services Total Percent Change Full -Time Equivalent positions Expenditures by Classification $ 218,543 $ 245,917 $ 260,260 $ 264,240 171 188 750 2,750 75,163 63,607 72,600 60,960 $ 293,877 $ 309,712 $ 333,610 $ 327,950 5.4% 7.7% (-1.7%) 2.32 2.37 2.54 2.64 19% 1% oPersonnel Services 0 Commodities OContractual Services 80% 34 CITY OF ARDEN HILLS, MINNESOTA PUBLIC WORKS SUMMARY EXPENDITURE ANALYSIS Staffing Full-time equivalents 1.92 1.99 2.37 2.42 N 800 600 0 s Expenditures ~ 400 200 0 ACTUAL ACTUAL BUDGET BUDGET 2017 2018 ORIGINAL 2020 2019 35 2019 PERCENT 2017 2018 ORIGINAL 2020 OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2019 BUDGET Streets $ 443,632 $ 579,533 $ 719,300 $ 723,730 0.6% Totals 443,632 579,533 719,300 723,730 0.6% Total By Classification Personnel Services 171,591 239,079 256,030 291,530 13.9% Commodities 47,424 59,934 25,600 38,000 48.4% Contractual Services 224,617 280,520 437,670 394,200 -9.9% Capital Outlay 0 0 0 0 N/A Other Charges 0 0 0 0 N/A Totals 443,632 579,533 719,300 723,730 0.6% Staffing Full-time equivalents 1.92 1.99 2.37 2.42 N 800 600 0 s Expenditures ~ 400 200 0 ACTUAL ACTUAL BUDGET BUDGET 2017 2018 ORIGINAL 2020 2019 35 CITY OF ARDEN HILLS, MINNESOTA 2020 BUDGET Function: Public Works Fund # 101 Activity: Street Maintenance Activity # 43100 Activity Scope This department is responsible for maintaining City streets, including snowplowing, minor street repair, street signs, and street sweeping. Objectives 1. Maintain street infrastructure utilizing all available techniques including crack sealing, seal coating, patching and overlays. 2. Recommend a cost effective program for reconstructing/reclaiming street surfaces when maintenance techniques no longer provide the desired results. 3. Maintain and update equipment and vehicles. Issues 1. Implement a capital improvement program for City infrastructure. 2. Balance the public works department needs with available funds. 3. Aging equipment. 4. Increased safety regulation for equipment and vehicles. Budqet Commentary The 2020 operating budget is an increase of 0.6% from the previous year's budget. There was a minor shift in some wage allocations and $50,000 of the patching and overlay budget was moved to the Capital Improvement (PIR)Fund. Expenditures by Classification 36 2017 2018 2019 2020 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ 171,591 $ 239,079 $ 256,030 $ 291,530 Commodities 47,424 59,934 25,600 38,000 Contractual Services 224,617 280,520 437,670 394,200 Total $ 443,632 $ 579,533 _$__719,300 $ 723,730 Percent Change 30.6% 24.1% 0.6% Full -Time Equivalent positions 1.92 1.99 2.37 2.42 Expenditures by Classification 36 CITY OF ARDEN HILLS, MINNESOTA CULTURE & RECREATION SUMMARY EXPENDITURE ANALYSIS Total By Classification Personnel Services Staffing 347,237 2019 504,550 PERCENT 2017 2018 ORIGINAL 2020 OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2019 BUDGET Recreation $ 250,898 $ 260,653 $ 340,540 $ 346,110 1.6% Parks 367,715 393,322 517,970 480,120 -7.3% Totals 618,613 653,975 858,510 826,230 -3.8% Total By Classification Personnel Services Staffing 347,237 387,373 504,550 518,060 2.7% Commodities 45,607 59,210 70,800 78,500 10.9% Contractual Services 225,769 207,393 283,160 229,670 -18.9% Capital Outlay 0 0 0 0 N/A Other Charges 0 0 0 0 N/A Totals 618,613 653,975 858,510 826,230 3.8% -3.87/.— Staffing Full-time equivalents 4.42 4.41 5.29 5.33 N 1,000 r M 800 3 O 600 Expenditures 400 200 01ii ]Hk ACTUAL ACTUAL BUDGET BUDGET 2017 2018 ORIGINAL 2020 2019 37 CITY OF ARDEN HILLS, MINNESOTA 2020 BUDGET Function: Parks and Recreation Fund # 101 Activity: Recreation Activity # 45120 Activity Scope This department provides all recreational activities to residents of Arden Hills, as well as residents from neighboring communities. Objectives To provide recreational activities to residents of Arden Hills. Issues 1. Develop senior programming. 2. Budget constraints. Budget Commentary The 2020 operating budget is an increase of 1.6% from the previous year's budget. There is an addition of $10,000 to this budget for active adult programs. Full -Time Equivalent positions 2.10 2.04 2.47 2.47 % of costs covered by revenue 47.6% 41.7% 35.8% 35.7% Expenditures by Classification 21% oPersonnel Services oCommodities oContractual Services 10% - 69% 38 2017 2018 2019 2020 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ 163,332 $ 182,173 $ 233,070 $ 237,830 Commodities 19,223 26,283 26,250 35,250 Contractual Services 68,343 52,197 81,220 73,030 Total $ 250,898 $ 260,653 $ 340,540 $ 346,110 Percent Change 3.9% 30.6% 1.6% Full -Time Equivalent positions 2.10 2.04 2.47 2.47 % of costs covered by revenue 47.6% 41.7% 35.8% 35.7% Expenditures by Classification 21% oPersonnel Services oCommodities oContractual Services 10% - 69% 38 CITY OF ARDEN HILLS, MINNESOTA 2020 BUDGET Function: Parks and Recreation Fund # 101 Activity: Park Maintenance Activity # 45200 Activity Scope Responsible for maintenance of City parks and trails as well as administration of the diseased tree/forestry program. This includes maintaining and improving playground and picnic facilities, fertilizing and mowing of grass, maintaining athletic fields, flooding and maintenance of outdoor ice rinks, snow and ice removal, and tree preservation within the parks system of the City. These assets of the City are extensively used by the residents, and improvements must be made to uphold the safety, functionality and beauty the City represents. Objectives 1. Continue pathway maintenance. 2. Continue implementing City's Comprehensive Park and Trails plan. Issues 1. Other maintenance concerns coming up and not allowing completion of existing projects. 2. Budget constraints for future and existing projects. Budqet Commentary The 2020 operating budget is a decrease of 7.3% from the previous year's budget. Decreases have been made to some line items in the contractual services budget based on a review of historical transactions. Budget Summary Personnel Services Commodities Contractual Services Total Percent Change 2017 ACTUAL $ 183,904 26,384 157,426 2018 ACTUAL $ 205,199 32,927 155,196 2019 BUDGET $ 271,480 44,550 201,940 2020 BUDGET $ 280,230 43,250 156,640 Z� out,I 15 Z� 3y3,,Jzz 0 5l /,y/u 0 400, IZu 7.0% 31.7% (-7.3%) Full -Time Equivalent positions 2.32 2.37 2.82 2.86 Expenditures by Classification 39 CITY OF ARDEN HILLS, MINNESOTA MISCELLANEOUS SUMMARY EXPENDITURE ANALYSIS 2019 PERCENT 2017 2018 ORIGINAL 2020 OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2019 BUDGET Unallocated $ - $ 400,000 $ - $ - N/A Totals 0 400,000 0 0 N/A Total By Classification Personnel Services Commodities Contractual Services Capital Outlay Other Charges Totals Full-time equivalents - - - - N/A - - - N/A - - - - N/A - - - N/A - 400,000 - - N/A 0 400,000 0 0 N/A 0.00 0.00 0.00 0.00 N 500 400 c 300 Expenditures zoo 100 0 ACTUAL ACTUAL BUDGET BUDGET 2017 2018 ORIGINAL 2020 2019 40 CITY OF ARDEN HILLS, MINNESOTA 2020 BUDGET Function: Unallocated Fund # 101 Activity: Transfers Activity # 49300 Activity Scope The transfers to other funds budget is utilized to account for the transfer of general fund revenues to other funds within the City financial structure. Objectives 1. To build reserves for capital equipment replacement. 2. To subsidize infrastructure improvements. Issues Budget constraints. Budget Commentary This budget is used to account for transfers out of the General Fund to other funds of the City. $400,000 was transferred to the Equipment and Building Replacement Fund in 2018. 2017 2018 2019 2020 Budaet Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ - $ - $ - $ - Commodities - - - - Contractual Services - - - - Other Charges - 400,000 - - Total $ - $ 400,000 $ - $ - Percent Change 100.0% (-100.0%) 0.0% Expenditures by Classification 0% Cy oPersonnel Services oCommodities OContractual Services oOther Charges 42 2019 to 2020 2019 to 2020 2017 2018 2019 2020 Increase Increase SPECIAL REVENUE FUNDS Actual Actual Budget Budget (Decrease) (Decrease) REVENUES Cable TV Fund $ 113,506 $ 105,598 $ 108,000 $ 101,320 $ (6,680) -6.2% EDA General Activities Fund 99,309 263,938 123,500 110,000 (13,500) -10.9% EDA Revolving 2,601 547 - - N/A EDA TIF Dist 3 Cottage Villas 94,086 106,605 104,530 13,000 (91,530) -87.6% EDA TIF Dist #4 Pres Homes 204,271 256,050 255,400 285,410 30,010 11.8% TOTAL REVENUES $ 513,774 $ 732,737 $ 591,430 $ 509,730 $ (81,700) -13.8% EXPENDITURES Cable TV Fund $ 113,148 $ 124,884 $ 172,770 $ 138,780 $ (33,990) -19.7% EDA General Activities Fund 79,904 58,755 130,280 129,850 (430) -0.3% EDA Revolving - 169,934 - - - N/A EDA TIF Dist 3 Cottage Villas 1,549 1,503 2,000 1,800 (200) -10.0% EDA TIF Dist #4 Pres Homes 185,105 230,086 192,630 214,360 21,730 11.3% TOTAL EXPENDITURES $ 379,706 $ 585,162 $ 497,680 $ 484,790 $ (12,890) -2.6% NET CHANGES IN FUND BALANCE $ 134,068 $ 147,575 $ 93,750 $ 24,940 $ (68,810) FUND BALANCE JANUARY 1, $ 1,237,332 $ 1,371,400 $ 1,518,976 $ 1,678,105 FUND BALANCE DECEMBER 31 $ 1,371,400 $ 1,518,976 $ 1,612,726 $ 1,703,045 42 REVENUES Property Taxes Tax Increments Other Taxes Investment Earnings Transfers In TOTAL REVENUES 228 250 251 253 254 EDA Personnel Expenses Cable TV EDA Revolving TIF #3 TIF #4 Total $ - $ 117,250 Supplies and Materials $ - $ 100,000 $ - $ - $ - $ 100,000 - - - - 283,410 283,410 96,320 - - - - 96,320 5,000 10,000 - 13,000 2,000 30,000 $ 101,320 $ 110,000 $ - $ 13,000 $ 285,410 $ 509,730 EXPENDITURES Personnel Expenses $ 65,090 $ 52,160 $ - $ - $ - $ 117,250 Supplies and Materials 1,500 400 - - - 1,900 Other Services and Charges 72,190 77,290 - 1,800 214,360 365,640 Capital Expenditures - - - - - - TOTAL EXPENDITURES $ 138,780 $ 129,850 $ - $ 1,800 $ 214,360 $ 484,790 NET CHANGES IN FUND BALANCE $ (37,460) $ (19,850) $ - $ 11,200 $ 71,050 $ 24,940 FUND BALANCE JANUARY 1, 200,067 547,961 - 781,544 148,533 1,678,105 FUND BALANCE DECEMBER 31 $ 162,607 $ 528,111 $ - $ 792,744 $ 219,583 $ 1,703,045 43 CITY OF ARDEN HILLS, MINNESOTA 2020 BUDGET Function: General Government Fund # 228 Activity: Cable TV Activity # 41960 Activity Scope This Special Revenue Fund accounts for revenue and expenditures related to cable TV, internet, and other forms of communication. Revenue for this fund comes primarily from cable owner franchise fees. Objectives 1. Completion of the transferring of City files to Laserfiche 2. Maintaining audio equipment in Council chambers. Issues 1. Workloads and budget constraints. 2. Maintaining state-of-the-art equipment for Council meetings and televising Budqet Commentary The 2020 budget has decreased overall by 19.7%. The 2019 Capital Outlay budget was used to update the audio/video equipment at City Hall. This is not a recurring cost. 2017 2018 2019 2020 Budqet Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ 47,965 $ 59,454 $ 61,730 $ 65,090 Commodities 1,285 343 1,500 1,500 Contractual Services 63,898 65,087 69,540 72,190 Capital Outlay - - 40,000 - Other Charges - - - - Total $ 113,148 $ 124,884 $ 172,770 $ 138,780 Percent Change 10.4% 38.3% (-19.7%) Full -Time Equivalent positions 0.57 0.66 0.66 0.66 Expenditures by Classification 52% 47% 44 oPersonnel Services oCommodities oContractual Services oCapital Outlay ■Other Charges CITY OF ARDEN HILLS, MINNESOTA 2020 BUDGET Function: Economic Development Fund # 250 Activity: EDA General Activity # 47300 Activity Scope This Special Revenue Fund accounts for general administration activities that are not specific to any individual Tax Increment Financing (TIF) District, as well as activities associated with the Economic Development Commission and Economic Development Authority. Objectives 1. Consider placement and construction of Gateway Signs. 2. Consider the use of TIF District 3 funds for low to moderate housing needs. 3. Review the operating budget and identify a sustainable funding source. 4. Continue to grow and evolve the business retention program. Issues 1. Consistent administration of the City's polices, plan, ordinances, guidelines, statutes, etc. 2. Promotion of available industrial property. Budget Commentary The primary revenue source for this fund is property taxes. An administrative charge was established in 2008 and all funds are charged back for overhead costs associated with Administration, Finance and Government Building departments in the General Fund. Other costs such as auditing, financial software, IT and insurance have been allocated to this fund also. Capital outlay relates to Gateway Signs. Other Charges Total $ 79,904 $ 58,755 $ 130,280 $ 129,850 Percent Change (-26.5%) 121.7% (-0.3%) Full -Time Equivalent positions 0.23 0.21 0.33 0.43 Expenditures by Classification 45 2017 2018 2019 2020 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ 33,609 $ 25,691 $ 42,910 $ 52,160 Commodities 290 632 400 400 Contractual Services 44,358 32,432 46,970 77,290 Capital Outlay 1,647 - 40,000 - Other Charges Total $ 79,904 $ 58,755 $ 130,280 $ 129,850 Percent Change (-26.5%) 121.7% (-0.3%) Full -Time Equivalent positions 0.23 0.21 0.33 0.43 Expenditures by Classification 45 CITY OF ARDEN HILLS, MINNESOTA 2020 BUDGET Function: Economic Development Fund # 251 Activity: EDA Revolving Loan Activity # 47306 Activity Scope This Special Revenue Fund was established to administer economic development loans. The primary revenue source was investment income. Objectives To assist local businesses that meet the loan criteria established by the EDA. Issues 1. The current economy is starting to rebounds and is slowly lending itself to expansion or improvements. 2. Promoting the program to the community businesses. Budget Commentary There are currently no planned expenditures at this time. Activity in this fund would occur if the Economic Development Authority authorized a loan after an application was made. 2017 2018 2019 2020 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ - $ - $ - $ - Commodities - - - - Contractual Services - 34,208 - - Capital Outlay - - - - Other Charges - 135,727 - - Total $ - $ 169,934 $ - $ - Percent Change 100.0% (-100.0%) 0.0% Expenditures by Classification 0 Personnel Services 0 Commodities 13Contractual Services ❑ Capital Outlay ■Other Charges 46 CITY OF ARDEN HILLS, MINNESOTA 2020 BUDGET Function: Economic Development Fund # 253 Activity: TIF #3 Cottage Villas Activity # 47305 Activity Scope TIF District No. 3, Cottage Villas Housing, was originally certified as a Housing District on May 10, 1993. This 64 unit Cottage Villas Apartment complex is available for low -moderate income seniors. Originally, this district was set to decertify on December 31, 2009. In December 2009, the City Council extended this district until December 31, 2019, to allow the City the possibility of using these funds for other affordable housing projects within the City. Objectives Utilize available funds for low to moderate income housing projects. Issues Ensure use of funds is consistent with TIF laws. Budget Commentary The City no longer has any obligations to pay the developer as of February 1, 2010. Only administrative costs have been planned for 2020. 2017 2018 2019 2020 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ - $ - $ - $ - Commodities - - - - Contractual Services 1,549 1,503 2,000 1,800 Capital Outlay - - - - Other Charges - - - - Total $ 1,549 $ 1,503 $ 2,000 $ 1,800 Percent Change (-3.0%) 33.1% (-10.0%) Expenditures by Classification 47 oPersonnel Services OCommodities OContractual Services - - OCapital Outlay ■Other Charges 100% 47 CITY OF ARDEN HILLS, MINNESOTA 2020 BUDGET Function: Economic Development Fund # 254 Activity: TIF #4 Presbyterian Homes Activity # 47308 Activity Scope TIF district No. 4, Presbyterian Homes, was established as a 15 year renewal and renovation district to facilitate the redevelopment of existing senior housing units and replacement of existing nursing home units. The first increment was received in 2014 with the districted expiring on December 31, 2029. Objectives Utilize funds for Presbyterian Homes project per the development agreement. Issues Ensure compliance with TIF laws for uses of available funds. Budget Commentary Increment was received starting in 2014 and is estimated for 2020. Payments are based on 75% of increment received to the developer and estimated for 2020. The only other charges budgeted are administrative charges. 2017 2018 2019 2020 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ - $ - $ - $ - Commodities - - - - Contractual Services 185,105 230,086 192,630 214,360 Depreciation - - - - Other Charges - - - - Total $ 185,105 $ 230,086 $ 192,630 $ 214,360 Percent Change 24.3% (-16.3%) 11.3% Expenditures by Classification O Personnel Services a Commodities E3 Contractual Services a Depreciation ■ Other Charges 100% 48 49 2019 to 2020 2019 to 2020 2017 2018 2019 2020 Increase Increase CAPITAL PROJECT FUNDS Actual Actual Budget Budget (Decrease) (Decrease) REVENUES Equipmt Bldg & Replacemt Fund $ 317,265 $ 819,158 $ 360,000 $ 350,000 $ (10,000) -2.8% Park Fund 6,500 24,350 - - - N/A Capital Improvement Fund (PIR) 2,873,865 2,000,026 983,670 1,058,460 74,790 7.6% Public Safety Cap Equip Fund 24,591 88,607 74,000 93,000 19,000 25.7% TCAAP Capital - - - - - N/A TOTAL REVENUES $ 3,222,222 $ 2,932,141 $ 1,417,670 $ 1,501,460 $ 83,790 5.9% EXPENDITURES Equipmt Bldg & Replacemt Fund $ 539,433 $ 342,986 $ 525,000 $ 659,000 $ 134,000 25.5% Park Fund - 650 - - - N/A Capital Improvement Fund (PIR) 532,786 5,423,506 810,000 900,500 90,500 11.2% Public Safety Cap Equip Fund 100,215 165,999 73,450 67,480 (5,970) -8.1% TCAAP Capital 5,872 13,770 15,000 - (15,000) -100.0% TOTAL EXPENDITURES $ 1,178,306 $ 5,946,911 $ 1,423,450 $ 1,626,980 $ 203,530 14.3% NET CHANGES IN FUND BALANCE $ 2,043,915 $ (3,014,770) $ (5,780) $ (125,520) $ (119,740) FUND BALANCE JANUARY 1, $ 3,655,331 $ 5,699,246 $ 2,684,477 $ 3,272,487 FUND BALANCE DECEMBER 31 $ 5,699,246 $ 2,684,477 $ 2,678,697 $ 3,146,967 49 50 408 409 411 412 413 Equip & Bldg Public Safety Replacement Parks Capital (PIR) Capital TCAAP Capital Total REVENUES Property Taxes $ 50,000 $ $ 250,000 $ 70,000 $ $ 370,000 Special Assessments - 273,690 - 273,690 Intergovernmental 359,770 359,770 Charges for Services - - Investment Earnings 75,000 - 75,000 Miscellaneous - 100,000 23,000 123,000 Transfers In 300,000 - - 300,000 TOTAL REVENUES $ 350,000 $ $ 1,058,460 $ 93,000 $ $ 1,501,460 EXPENDITURES Supplies and Materials $ - $ $ - $ - $ $ - Other Services and Charges - - - - Capital Expenditures 659,000 900,500 67,480 1,626,980 Debt Service - - - - TOTAL EXPENDITURES $ 659,000 $ $ 900,500 $ 67,480 $ $ 1,626,980 NET CHANGES IN FUND BALANCE $ (309,000) $ $ 157,960 $ 25,520 $ $ (125,520) FUND BALANCE JANUARY 1, 279,445 (5,816) 3,187,526 (24,536) (164,132) 3,272,487 FUND BALANCE DECEMBER 31 $ (29,555) $ (5,816) $ 3,345,486 $ 984 $ (164,132) $ 3,146,967 50 CITY OF ARDEN HILLS, MINNESOTA 2020 BUDGET Function: General Government Fund # 408 Activity: Equipment & Building Replacement Activity # 48100 Activity Scope This Capital Fund was created in 2008 with the intent of building a reserve to fund equipment replacement, building improvements, office equipment, and technology improvements. This use of the fund would level future levy spikes caused by acquisition of costly capital expenditures. A one-time transfer of $500,000 was completed in 2008 from the General Fund to establish the reserve. Annual transfers from the Enterprise Funds and property taxes provide on-going revenues in addition to interest income. Objectives Provide adequate equipment to ensure operations and services for the residents of Arden Hills. Issues Budget constraints. Budqet Commentary Anticipated 2020 expenses include the replacement of two pickup trucks, a bobcat and the City Hall parking lot and HVAC (see CIP). 2017 2018 2019 2020 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ - $ - $ - $ - Commodities - 6,833 - - Contractual Services - - - - CapitalOutlay 539,433 336,153 525,000 659,000 Other Charges - - - - Total $ 539,433 $ 342,986 $ 525,000 $ 659,000 Percent Change (-36.4%) 53.1% 25.5% Expenditures by Classification oPersonnel Services OCommodities OContractual Services OCapital Outlay ■Other Charges 100% 51 CITY OF ARDEN HILLS, MINNESOTA 2020 BUDGET Function: Parks and Recreation Fund # 409 Activity: Parks Activity # 45200 Activity Scope This Fund was established for park/trail acquisition and development. Revenue for the Parks Fund comes from developer park dedication fees, contributions, state grants, and investment income. For the past few years, very little new funds have been contributed to this fund. As a result of the lack of new revenue, the balance in this fund is currently at a negative balance and no new projects have been budgeted for. Objectives 1. Playground structure replacement. 2. Mounds View High School trail connection. 3. Implementation of a Park Bench program. Issues 1. Securing funding for improvements. 2. Adhering to grant requirements and local matches 3. Budget constraints. Budget Commentary There is no budget for this fund in 2020. Budaet Summa Personnel Services Commodities Contractual Services Capital Outlay Other Charges Total Percent Change Expenditures by Classification 2017 2018 2019 2020 - 650 - - $ - $ 650- 100.0% (-100.0%) 0.0% 52 OPersonnel Services oCommodities E3 Contractual Services o Capital Outlay ■Other Charges CITY OF ARDEN HILLS, MINNESOTA 2020 BUDGET Function: Public Works Fund # 411 Activity: Capital Improvement (PIR) Activity # 48500 Activity Scope This fund was established to temporarily finance pavement management projects being partially financed by special assessments or for high cost improvements for which bonds have not been issued. In 2006, the Municipal Land and Buildings Fund, Non -Assessable Road Improvement Fund, and Capital Improvements Fund were consolidated into the PIR Fund. Objectives 1. To maintain the City's streets and roadways. 2. To maintain City infrastructure. Issues Finding adequate funding resources for the various projects. Budget Commentary The 2020 projects are listed in the proposed five-year capital improvement plan. 2017 2018 Budaet Summary ACTUAL ACTUAL Personnel Services Commodities Contractual Services Capital Outlay Other Charges Total Percent Change Expenditures by Classification 2019 2020 1,410 - - - 231,736 501,747 - - 299,640 4,921,759 810,000 900,500 $ 532,786 $ 5,423,506 $ 810,000 $ 900,500 918.0% (-85.1%) 11.2% 100% 53 oPersonnel Services oCommodities oContractual Services oCapital Outlay ■Other Charges CITY OF ARDEN HILLS, MINNESOTA 2020 BUDGET Function: Public Safety Fund # 412 Activity: Public Safety Capital Equipment Activity # 48120 Activity Scope This Capital Fund was created in 1995 with the intent of building a reserve to fund General Fund public safety capital equipment requirements. This use of the fund would level future levy spikes caused by acquisition of costly specialized police and fire capital requirements. Arden Hills pays for a portion (24.8%) of Lake Johanna Fire Department equipment according to a formula which has been updated for 2020, with the balance funded by the other member cities of Shoreview and North Oaks. Objectives Provide adequate equipment to insure public safety for the residents of Arden Hills. Issues 1. Budget constraints. 2. Arden Hills is only one member on each of the joint powers boards. Decisions are not always made on what Arden Hills sees as important, but rather the group as a whole. 3. Due to the current economy, revenues may be impacted. Budget Commentary Expenditures have decreased 8.1 % based on the numbers provided by LJFD. A property tax levy has been implemented as the main revenue source for this fund. 2017 2018 2019 2020 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ - $ - $ - $ - Commodities - - - - Contractual Services - - - - Depreciation 100,215 165,999 73,450 67,480 Other Charges - - - - Total $ 100,215 $ 165,999 $ 73,450 $ 67,480 Percent Change 65.6% (-55.8%) (-8.1% Expenditures by Classification oPersonnel Services OCommodities OContractual Services O Depreciation ■Other Charges 100% 54 CITY OF ARDEN HILLS, MINNESOTA 2020 BUDGET Function: Economic Development Activity: TCAAP Capital Fund # 413 Activity # 41600 Activity Scope This fund was established to account for revenue and expenditure activity related to the City comprehensive re- use planning at the Twin Cities Army Ammunition Plant (TCAAP) site as it relates to infrastructure and re -use. Objectives 1. Coordination of the TCAAP redevelopment planning activities while continuing to meet the needs of the City of Arden Hills. 2. Work with Ramsey County through the Joint Development Authority (JDA). Issues 1. Economic conditions. 2. Coordinating with multiple entities/players. Budget Commentary Since the City's private development partner pulled out of the project in April of 2009, Ramsey County purchased the property and established a Joint Development Authority (JDA) with the City. Revenues and expenditures are for City costs and future costs are not known at this time. A budget amendment was done in 2014 to reclassify the City's costs for infrastructure development under the JDA into the TCAAP Capital Fund. An interfund loan was made in 2013 from the PIR to be paid back as the property develops. 2017 2018 2019 2020 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ - $ - $ - $ - Commodities - - - - Contractual Services 5,872 13,770 - - Capital Outlay - - - - Other Charges - - 15,000 - Total $ 5,872 $ 13,770 $ 15,000 $ - Percent Change 134.5% 8.9% (-100.0%) Expenditures by Classification 55 OPersonnel Services oCommodities OContractual Services OCapital Outlay ■ Other Charges 56 2019 to 2020 2019 to 2020 2017 2018 2019 2020 Increase Increase ENTERPRISE FUNDS Actual Actual Budget Budget (Decrease) (Decrease) REVENUES Licenses and Permits $ 3,160 $ 4,423 $ 5,620 $ 3,180 $ (2,440) -43.42% Intergovernmental 24,655 527,429 24,040 23,900 (140) -0.58% Special Assessments 7,409 6,214 2,000 - (2,000) -100.00% Investment Earnings 32,755 40,371 11,340 22,500 11,160 98.41% Miscellaneous 23,032 23,887 22,790 23,560 770 3.38% Charges for Services 4,876,238 5,207,820 5,314,060 5,395,720 81,660 1.54% TOTAL REVENUES $ 4,967,248 $ 5,810,144 $ 5,379,850 $ 5,468,860 $ 89,010 1.65% EXPENSES Personnel Expenses $ 839,960 $ 839,114 $ 1,068,260 $ 1,089,360 $ 21,100 1.98% Supplies and Materials 106,310 73,448 48,200 78,200 30,000 62.24% Other Services and Charges 3,050,559 2,782,008 2,863,550 2,891,740 28,190 0.98% Depreciation 488,881 543,641 543,650 578,480 34,830 6.41% Capital Expenditures 83,364 144,269 1,080,000 525,100 (554,900) -51.38% Debt Service - 93,234 91,300 287,000 195,700 214.35% Transfers 230,765 300,000 300,000 300,000 - 0.00% TOTAL EXPENSES $ 4,799,840 $ 4,775,714 $ 5,994,960 $ 5,749,880 $ (245,080) -4.09% NET CHANGES IN FUND BALANCE $ 167,409 $ 1,034,430 $ (615,110) $ (281,020) $ 334,090 FUND BALANCE JANUARY 1, $ 17,423,342 $ 17,590,751 $18,625,180 $ 19,290,880 FUND BALANCE DECEMBER 31 $ 17,590,751 $ 18,625,180 $19,090,070 $ 19,529,960 56 CITY OF ARDEN HILLS, MINNESOTA 2020 BUDGET Function: Public Works Fund # 601 Activity: Water Activity # 49440 Activity Scope The Water Utility Fund is a self-sustaining fund, or enterprise fund of the City. The City maintains its own water distribution system. Water is purchased from the City of Roseville, who in turn, purchases water on a wholesale basis from St. Paul Regional Water Services. Metering devices are also maintained to account for usage. Objectives 1. Provide a safe and reliable water system for the users. 2. Maintain the water utility infrastructure including pipes, valves, hydrants and towers. Issues 1. Staff time demands on many projects. 2. Aging water system. 3. Increased State and Federal regulations. Budqet Commentary The 2020 operating budget is an increase of 1.7% from the previous year's adopted budget with a decrease of 9.4% overall with capital outlay and debt service. Currently, capital expenses relate to a new utility communication system and the water portion of future street improvements. An operating transfer ($100,000) has also been budgeted to the Equipment, Building, and Replacement Fund. Budaet Summa Personnel Services Commodities Contractual Services Capital Outlay Other Charges Total Percent Change Full -Time Equivalent positions Expenditures by Classification 4% IL 2017 $ 282,634 93,437 1,700,440 83,364 68,396 66% 2018 ACTUAL $ 283,112 50,431 1,594,979 144,269 180,686 2019 BUDGET $ 355,770 35,500 1,663,240 562,500 179,010 2020 $ 363,460 57,500 1,669,160 93,710 350,250 1.1% 24.1% (-9.4%) 2.81 3.03 3.49 3.55 14% 57 2% oPersonnel Services oCommodities oContractual Services oCapital Outlay ■Other Charges CITY OF ARDEN HILLS, MINNESOTA 2020 BUDGET Function: Public Works Fund # 602 Activity: Sanitary Sewer Activity # 49490 Activity Scope The Sanitary Sewer Utility Fund is a self-sustaining fund, or enterprise fund of the City. The maintenance of the sanitary sewer lines and lift stations are the responsibility of the Public Works Department. The maintenance program involves inspections, flushing and cleaning of sewer lines and routine maintenance of the lift stations. Wastewater flows into the Metropolitan Council's system to be treated. Objectives 1. Work to eliminate inflow and infiltration from the sanitary sewer system. 2. Maintain the sanitary sewer so as to provide dependable service for the users. Issues 1. Ground water inflow and infiltration problems. 2. Aging system. Budget Commentary The 2020 operating budget is an increase of 4.6% from the previous year's adopted budget with an overall decrease of 4.0% with capital outlay and debt service. Capital outlay costs for 2020 are related to lift station rehabilitation, a new utility communication system and the sewer portion of future street improvements. An operating transfer ($126,000) has also been budgeted to the Equipment, Building, and Replacement Fund. Budaet Summa Personnel Services Commodities Contractual Services Capital Outlay Other Charges Total Percent Change Full -Time Equivalent positions Expenditures by Classification 2017 2018 2019 2020 ACTUAL ACTUAL BUDGET BUDGET $ 340,181 $ 330,237 $ 427,470 $ 435,970 11,190 16,196 7,700 13,200 1,428,889 1,296,054 1,259,990 1,323,880 - - 312,500 124,390 96,870 138,549 138,290 162,750 $ 1,877,129 $ 1,781,036 $ 2,145,950 $ 2,060,190 (-5.1%) 20.5% (-4.0%) 3.32 3.52 4.05 4.11 6% 8% 21% OPersonnel Services oCommodities OContractual Services - ---- __ OCapitalOutlay ■ Other Charges 64% 58 CITY OF ARDEN HILLS, MINNESOTA 2020 BUDGET Function: General Government Fund # 603 Activity: Recycling Activity # 49520 Activity Scope The City contracts with a private company to pick up recycling for residents within the City. The City of Arden Hills participates in a Joint Powers Agreement with Ramsey County to assist with funding the residential curbside recycling program. The County Department of Property Taxation directly places a city recycling fee on residents' property tax statements. Ramsey County then collects the fees and distributes them to the City with the July and December tax settlements. Charges for recycling costs to residents include all costs associated with recycling including the cooperative spring and fall joint cleanup day effort with the City of Shoreview. Objectives Provide efficient and cost effective recycling for the residents of Arden Hills. Budget constraints. Budget Commentary The 2020 operating budget is an increase of 2.8% from the previous year's budget. The changes are primarily due to recycling charges. Budaet Summa Personnel Services Commodities Contractual Services Capital Outlay Other Charges Total Percent Change Full -Time Equivalent positions Expenditures by Classification 2017 2018 2019 2020 $ 17,795 $ 25,341 $ 32,860 $ 33,770 130,122 142,811 135,170 139,180 - - 5,000 5,000 $ 147,917 $ 168,152 $ 173,030 $ 177,950 13.7% 2.9% 2.8% 0.22 0.29 0.29 0.30 ° ° 19% OPersonnel Services oCommodities E3 Contractual Services o Capital Outlay ■Other Charges 78% 59 CITY OF ARDEN HILLS, MINNESOTA 2020 BUDGET Function: Public Works Fund # 604 Activity: Surface Water Management Activity # 49550 Activity Scope The Surface Water Management Utility Fund is a self-sustaining fund, or enterprise fund of the City. The function of the Surface Water Management (SWM) utility is the collection, treatment and disposition of storm water as well as the maintenance of the storm sewers. The current fee structure is based upon zoning classification and parcel acreage. Collection of these fees is done through the utility billing process. Objectives 1. Maintain the storm water system including pipes and ponds in an appropriate manner. 2. Continue to make environmental improvements to the surface water system whenever cost-effectively Issues 1. Budget constraints. 2. Increased State and Federal regulations. Budget Commentary The 2020 operating budget is a decrease of 0.7% from the previous year's budget with an increase of 11.1 % overall with capital outlay. The capital outlay budgeted for in 2020 includes pond maintenance, a Karth Lake project, street drainage issues and the storm water portion of future street improvements. An operating transfer ($74,000) has also been budgeted to the Equipment, Building, and Replacement Fund. Expenditures by Classification 7% 26% 31% DPersonnel Services oCommodities oContractual Services oCapital Outlay ■Other Charges 35% 60 2017 2018 2019 2020 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ 199,350 $ 200,425 $ 252,160 $ 256,160 Commodities 1,683 6,820 5,000 7,500 Contractual Services 279,990 291,805 348,800 338,000 Capital Outlay - - 200,000 302,000 Other Charges 65,499 74,000 74,000 74,000 Total $ 546,522 $ 573,049 $ 879,960 $ 977,660 Percent Change 4.9% 53.6% 11.1% Full -Time Equivalent positions 2.08 2.30 2.59 2.63 Expenditures by Classification 7% 26% 31% DPersonnel Services oCommodities oContractual Services oCapital Outlay ■Other Charges 35% 60 61 2019 to 2020 2019 to 2020 2017 2018 2019 2020 Increase Increase INTERNAL SERVICE FUNDS Actual Actual Budget Budget (Decrease) (Decrease) REVENUES Investment Earnings $ 6,116 $ 4,948 $ $ 5,500 $ 5,500 N/A Miscellaneous 6,711 2,619 - - N/A Interfund Services 798,742 771,728 671,480 627,610 (43,870) -6.53% TOTAL REVENUES $ 811,569 $ 779,295 $ 671,480 $ 633,110 $ (38,370) -5.71% EXPENSES Personnel Expenses $ 29,543 $ 72,610 $ 41,630 $ 5,450 $ (36,180) -86.91% Supplies and Materials 148,128 151,811 205,000 155,000 (50,000) -24.39% Other Services and Charges 727,937 503,730 456,980 485,700 28,720 6.28% Capital Expenditures - - - - - N/A TOTAL EXPENSES $ 905,608 $ 728,150 $ 703,610 $ 646,150 $ (57,460) -8.17% NET CHANGES IN FUND BALANCE $ (94,039) $ 51,145 $ (32,130) $ (13,040) $ 19,090 FUND BALANCE JANUARY 1, $ 427,107 $ 333,069 $ 384,213 $ 357,583 FUND BALANCE DECEMBER 31 $ 333,069 $ 384,213 $ 352,083 $ 344,543 61 CITY OF ARDEN HILLS, MINNESOTA 2020 BUDGET Function: General Government Fund # 725 Activity: Risk Management Activity # 49800 Activity Scope This Fund was established to pool dividends received from the League of Minnesota Cities for positive claims experience. This fund tracks dividend revenues and deductible costs for claims. The goal of this fund is to build a fund balance that would allow the City to increase deductible limits in order to reduce premium costs. Dividends received from the health insurance Co-op are also deposited in this fund to use for employee wellness activities and to supplement the City's contribution to health/dental insurance. Objectives 1. Cover deductible costs on claims. 2. Establish employee Wellness programs to minimize health insurance costs. Issues Maintain the proper level of insurance coverage and deductibles to assure the best possible coverage at the lowest possible cost. Budget Commentary Will discontinue the entry for employee benefits to this fund as it had no effect on the financial statements. Will continue to accumulate funds to cover potential future insurance claims. Budaet Summa Personnel Services Commodities Contractual Services Capital Outlay Other Charges Total Percent Change Full -Time Equivalent positions Expenditures by Classification 2017 ACTUAL $ 8,649 346,271 00% 2018 ACTUAL $ 10,135 127,665 2019 BUDGET 160,030 2020 BUDGET 159,000 (-61.2%) 16.1% (-0.6%) 0.05 0.01 - 62 0 Personnel Services *Commodities *Contractual Services * Capital Outlay ■ Other Charges CITY OF ARDEN HILLS, MINNESOTA 2020 BUDGET Function: Public Works Fund # 726 Activity: Engineering Activity # 49600 Activity Scope The Engineering Fund is a self-sustaining fund, or internal service fund of the City. Staff engineers performs work on various City projects, reviews development plans, represents the City at various meetings on projects which are County or State led. Records are kept of time and the costs are charged out to various projects, escrow accounts or City departments. Objectives 1. Provide Engineering services to the City. 2. Look out for the City's best interests in projects involving multiple jurisdictions. 3. Provide review of new developments and projects. Issues Provide cost effective services vs. using an independent contractor. Budget Commentary This was a new fund in 2012. Previously City Engineer services were provided by the City of Roseville. The costs are charged back to the other funds based on usage per fund, as was previously done when contracting with Roseville. Budaet Summa Personnel Services Commodities Contractual Services Depreciation Other Charges Total Percent Change Full -Time Equivalent positions Expenditures by Classification 2017 2018 2019 2020 $ 5,065 $ 36,751 $ 15,920 $ - 142,945 73,272 42,500 26,200 $ 148,010 $ 110,023 _$__58,420 $ 26,200 (-25.7%) (-46.9%) (-55.2%) 0.08 0.11 0.11 - 0Personnel Services �— 0 Commodities 0Contractual Services 0 Depreciation ■ Other Charges 100% 63 CITY OF ARDEN HILLS, MINNESOTA 2020 BUDGET Function: Public Works Fund # 727 Activity: Central Garage Activity # 49700 Activity Scope The Central Garage and Equipment Fund is a self-sustaining fund, or internal service fund of the City. The Public Works Department works on Streets, Parks, Water, Sanitary Sewer, and Surface Water Management. All costs are compiled in this fund and charged out to the departments based on usage. Objectives 1. Maintain cost effective control of multi-purpose department. 2. Manage costs involving multiple departments. Issues 1. Aging equipment. 2. Balance the Public Works Department needs with available funds. 3. Managing an effective cost allocation structure. Budget Commentary This was a new fund in 2013. Previously these services were split into all five public works departments: Streets, Parks, Water, Sanitary Sewer, and Surface Water Management. Setting up one fund to manage these costs is more effective and will save administrative time. The total impact is the same as if budgeting these costs across each individual department. Capital Outlay Other Charges Total $ 250,846 $ 279,770 $ 266,150 $ 258,500 Percent Change 11.5% (4.9%) (-2.9%) Full -Time Equivalent positions 0.14 0.16 0.16 - Expenditures by Classification 42% 2017 2018 2019 2020 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ 9,136 $ 20,437 $ 20,880 $ - Commodities 138,051 147,195 175,000 150,000 Contractual Services 103,659 112,138 70,270 108,500 Capital Outlay Other Charges Total $ 250,846 $ 279,770 $ 266,150 $ 258,500 Percent Change 11.5% (4.9%) (-2.9%) Full -Time Equivalent positions 0.14 0.16 0.16 - Expenditures by Classification 42% oPersonnel Services oCommodities oContractual Services oCapital Outlay ■Other Charges 58% 64 CITY OF ARDEN HILLS, MINNESOTA 2020 BUDGET Function: General Government Fund # 728 Activity: Technology Activity # 49900 Activity Scope The Technology Fund is a self-sustaining fund, or internal service fund of the City. All departments use technology. All costs are compiled in this fund and charged out to the departments based on usage. Objectives 1. Maintain cost effective control of multi-purpose department. 2. Manage costs involving multiple departments. Issues 1. Aging equipment. 2. Balance department needs with available funds. 3. Managing an effective cost allocation structure. Budget Commentary This was a new fund in 2013. Previously these services were split into all departments. Setting up one fund to manage these costs is more effective and will save administrative time. The total impact is the same as if budgeting these costs across each individual department. Budaet Summary Personnel Services Commodities Contractual Services Capital Outlay Other Charges Total Percent Change Full -Time Equivalent positions Expenditures by Classification 2017 2018 2019 2020 ACTUAL ACTUAL BUDGET BUDGET $ 6,694 $ 5,287 $ 4,830 $ 5,450 10,077 4,615 30,000 5,000 135,062 190,655 184,180 192,000 $ 151,833 $ 202,450 $ 200,558 $ 219,010 32.1% 9.2% (-7.6%) 2% 95% 65 oPersonnel Services oCommodities oContractual Services oCapital Outlay ■Other Charges Attachment C lie- �AVEEN�HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2019-046 A RESOLUTION SETTING THE FINAL LEVY FOR TAXES PAYABLE IN 2020 BE IT RESOLVED by the Arden Hills City Council that the following sums of money be levied for levy year 2019, payable in 2020 upon taxable property in said City of Arden Hills for the following purposes: FUND General Economic Development Equipment/Building Replacement Capital Improvement (PIR) Public Safety Capital TOTAL CERTIFIED LEVY AMOUNT $ 3,665,340 100,000 50,000 250,000 70,000 $ 4,135,340 BE IT FURTHER RESOLVED that the Finance Director is hereby authorized and directed to transmit this information to the County Auditor of Ramsey County, Minnesota and the Minnesota Department of Revenue, if applicable, in the format requested as required by law. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 91h DAY OF DECEMBER, 2019. DAVID GRANT, MAYOR ATTEST: JULIE HANSON, CITY CLERK