HomeMy WebLinkAbout12-16-19-WSMayor: Address:
David Grant 1245 W Highway 96
Arden Hills MN 55112
CALL TO ORDER
1. AGENDA ITEMS
1.A. Recycling Contract And Cleanup Day
Mike Mrosla, Community Development Manager/City Planner
Documents:
MEMO.PDF
1.B. National Recoveries/Arden Hills Corporate Center Parking
Mike Mrosla, Community Development Manager/City Planner
Documents:
MEMO.PDF
ATTACTMENTS A B C.PDF
1.C. Rice Creek Watershed District Grant Applications
Todd Blomstrom, Interim Public Works Director/City Engineer
David Swearingen, Senior Engineering Technician
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
1.D. Elections And Polling Places
Dave Perrault, City Administrator
Documents:
MEMO.PDF
Councilmembers:
i EN HILLS Phone:
Brenda Holden
651-792-7800
Fran Holmes
City Council Work Session
Dave McClung
Agenda website:
Steve Scott
December 16, 2019 www.cityofardenhills.org
5:00 P.M.
City Hall
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business
community, well-maintained infrastructure, fiscal soundness, and our
long-standing tradition as a desirable City in which to live, work, and play.
CALL TO ORDER
1. AGENDA ITEMS
1.A. Recycling Contract And Cleanup Day
Mike Mrosla, Community Development Manager/City Planner
Documents:
MEMO.PDF
1.B. National Recoveries/Arden Hills Corporate Center Parking
Mike Mrosla, Community Development Manager/City Planner
Documents:
MEMO.PDF
ATTACTMENTS A B C.PDF
1.C. Rice Creek Watershed District Grant Applications
Todd Blomstrom, Interim Public Works Director/City Engineer
David Swearingen, Senior Engineering Technician
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
1.D. Elections And Polling Places
Dave Perrault, City Administrator
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
1.E. Newspaper Of Record
Julie Hanson, City Clerk
Jolene Trauba, Deputy Clerk
Documents:
MEMO.PDF
1.F. Council Tracker
Dave Perrault, City Administrator
Documents:
MEMO.PDF
2. COUNCIL/STAFF COMMENTS
ADJOURN
AGENDA ITEM —1A
'It
,-AR�EN HILLS
MEMORANDUM
DATE: December 16, 2019
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Mike Mrosla, Community Development Manager/City Planner
SUBJECT: Recycling Contract and Cleanup Day Discussion
Council shall consider
The City Council shall consider:
1. hosting a cleanup day in 2020;
2. extending the current recycling contract past 2021 or submitting a request for proposals
(RFP) for a new recycling contractor.
Recycling Contract Background
Republic Services has been the city's recycling hauler since 2015. The contract (Attachment A)
was set to expire in May 2020. However, at their November 12, 2019 meeting, the city Council
extended the contract until May 4, 2021. The current contact may be extended four (4) more times
under the same terms and conditions. The intent of the extension was to take time and reevaluate
the city's recycling needs.
Recycling Contract Summary:
Recycling pickup is provided weekly to all residential dwelling units (RDUs), and multiple
dwelling units (MDUs) can opt -in. Pickup occurs between 7:00 a.m. and 6:00 p.m. on Tuesdays
south of I-694 and Wednesdays north of I-694. Residents who are disabled or handicapped may
apply to get "door -step" collection at no additional charge. Republic shall not landfill, incinerate,
or otherwise dispose of recyclable materials collected for recycling without specific, prior approval
from the city. The City owns the recycling carts, but Republic is in charge of buying, managing,
repairing, replacing, and recycling the carts. Republic provides recycling and solid waste collection
services at all city owned and operated buildings and parks. As part of the contract, Republic shall
report to the following to the City:
1. Total number of stops collected
Page 1 of 3
2. Gross amounts of material collected by material type
3. Markets used for the sales of recyclable
4. Amount of process residuals disposed of
5. Revenue share credits
In addition, Republic is supposed to be doing Annual Cart Checks at 100 residential properties and
reporting the results. Republic is in charge of designing, printing, and mailing a curbside program
flyer and one newsletter article each year. The contract does not include a clean-up day.
The base price that the city pays to the contractor is based on the number of RDUs and MDUs
participating. For RDUs in 2015, service began at $3.03 per month and $2.00 for each extra cart.
For MDUs, service began at $55.00 per month for each four -yard container or $4.25 per month for
each 65 -gallon cart serviced. The processing fee started at $66.00 per ton. The base prices and the
processing fee increase each year by either the Consumer Price Index or by 3%, whichever is less.
For 2019, the unit price is $3.19 and there are 2,584 RDUs participating. The contract also includes
a revenue share for the price given for each material at 80% city and 20% contractor. We are
guaranteed a minimum price on all materials of $0.00 per ton. This is saving the city money as the
prices of many recyclable materials are currently negative (especially glass and mixed paper). For
2018, the city saved $5,922.70 as the price of recyclables fell. For 2019 January -October, this has
saved the city $16,919.69. The Republic contracted services amount for 2018 was $142,811.00,
$135,170.00 in 2019, and $139,180.00 in 2020. It is important to note that due to the current
recycling market it could be difficult to secure a contract similar to the existing. Attachment B
explains the new normal for recycling and how municipalities should respond.
Cleanup Day Background
Prior to extending the contract with Republic Services, the city was notified by Shoreview that
starting spring 2020, pending a Council vote, they are not going to participate in the joint clean-up
day moving forward. Given the general growth seen in vehicle counts for the two- city event,
together with the increase of diverse and oversize loads being brought in, customers have
increasingly shared their frustration with longer waiting times. Shoreview is going to explore
having an event for their residents exclusively. The general trends of the past five years have led
them to consider other options to best serve their residents. Lastly, the unpredictability of the site
logistics are likely to increase due to growth in the activities associated with the new Red Bulls
and other facilities onsite, which also weighed heavily into Shoreview's decision.
The city currently has $21,000 budgeted for 2020 cleanup day (Attachment Q. Revenues typically
do not cover the costs of hosting the event which means cleanup day is a net cost to the city
(Attachment D). On average about 170 vehicles from Arden Hills attend the events.
Recycling Contract Discussion:
Should the city continue to utilize the current contract with Republic Services in one-year
increments up to four (4) times? Any extension would utilize the existing terms and
conditions.
2. Should the city go out for RFP for a new recycling provider?
3. Should the city go out for RFP for a new recycling provider and include cleanup day or
similar large-scale event?
4. Should the city go out for RFP for a new recycling provider and include smaller events?
Cleanup Day Discussion:
Staff is looking for Council direction in regards to cleanup day.
Is Council interested in hosting a cleanup day in 2020? Note: The city would need to do an
RFP for a cleanup day contractor, as the current recycling contract with Republic Service
does not include such services.
2. Should the City bypass 2020 Cleanup day and add a cleanup day or similar event as part
of any new recycling contract RFP?
3. Should staff review potential lower cost alternatives to cleanup day?
a. Paper shedding events
b. Fix it clinic
c. Proper recycling training class
d. Let applicants propose as part of their RFP
Attachments:
A. Approved Republic Services Contract
B. The New Normal in Recycling in Ramsey County handout
C. Recycling Fund (603)
D. Cleanup Day Cost Analysis
AGENDA ITEM — 1B
,-iI�EN HILLS
MEMORANDUM
DATE: December 16, 2019
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Mike Mrosla, Community Development Manager/City Planner
SUBJECT: National Recoveries/Arden Hills Corporate Center Parking
Background:
National Recoveries is a debt recovery service, which operates a call center at 4265 Lexington
Avenue North within the Arden Hills Corporate Center. National Recoveries has been a tenant of
Arden Hills Corporate Center since 2015 and has approximately 350-400 employees. This past
summer the City Council and staff received a complaint about National Recoveries staff parking
on Wyncrest Court. The residents concern corrected itself without city intervention. However,
additional review was required to determine if the Arden Hills Corporate Center has sufficient
parking to meet ordinance requirements.
City of Arden Hills
City Council Work Session for December 16, 2019
Page 1 of 3
Planning Case Review:
At their May 22, 2017 meeting, the City Council approved the master and final planned unit
development (PUD) for Arden Hills Corporate Center. The approval consolidated the four (4)
existing lots into one entity in order to rectify past parking concerns. Prior to the approval of the
PUD, the site was operating as four (4) individual sites without cross parking agreements. The
approval also included adding additional parking stalls throughout the subject properties. Under
the PUD agreement, parking would be accessible to all tenants within the development.
The number of parking stalls required by the City Code is determined based on the type of land
use proposed for a site. Based on the current uses on the site, Office and Other Business/Industry,
618 parking stalls are required as shown in the table below.
There are currently 562 parking stalls on the site for a deficit of 56 stalls. However, it appears that
the landowner received approvals in 2017 to add 59 additional parking stalls throughout the site.
Upon review, only 30 stalls have been installed to date (Attachment B). At the time of writing this
report staff was working with the property owner to determine when the additional parking will be
installed. It is important to note that the buildings adjacent to Cummings Park Drive are over
parked by 13 stalls and 4293 and 4295 Lexington Ave are under parked for the size of the
buildings.
City of Arden Hills
City Council Work Session for December 16, 2019
Page 2 of 3
Total
Square
Required
Land Use
Footage
Stalls
Office: 1 stall for each 250
sq. ft. of gross floor area
150,065 s.f.
600 stalls
Other Business and
Industry: 1 stall for each
1,000 square feet of floor
area
17,758 s.f.
1 18 stalls
Total Required Parking
Stalls
618 stalls
Total Parking Provided
562 stalls
There are currently 562 parking stalls on the site for a deficit of 56 stalls. However, it appears that
the landowner received approvals in 2017 to add 59 additional parking stalls throughout the site.
Upon review, only 30 stalls have been installed to date (Attachment B). At the time of writing this
report staff was working with the property owner to determine when the additional parking will be
installed. It is important to note that the buildings adjacent to Cummings Park Drive are over
parked by 13 stalls and 4293 and 4295 Lexington Ave are under parked for the size of the
buildings.
City of Arden Hills
City Council Work Session for December 16, 2019
Page 2 of 3
However, the available parking onsite does not meet the demand of National Recoveries. This is
because call center user require ample parking due to the high staffing demands. The building
National Recoveries leases is 32,958 square feet and if you divide that by the maximum number
of employees (32,958/400), the total square feet per employee is 82.395 square feet. For
comparison, office uses are typically parked one (1) per 200 or 250 square feet per employee. As
stated previously the building National Recoveries occupies meets ordinance parking
requirements.
Due to the lack of parking at Arden Hills Corporate Center, National Recoveries has contracted
with North Heights Lutheran Church to provide employee parking. National Recoveries decided
to collaborate with North Heights Lutheran Church as the site has significant excess parking during
the week. National Recoveries has a shuttle that transports staff from the church to their facility.
The existing offsite parking is permitted by ordinance section 1325.06 Subd D, 6. The ordinance
states "If required parking is located on a site other than the site on which the principal building
or use is located, a properly drawn legal instrument, executed by the parties involved, must be
executed and filed with the City and the proper county office, if deemed necessary by the City
Attorney, which provides for such parking and which shall not be terminated without approval by
the City Council. " National Recoveries has provided the City with the parking contacts
(Attachment Q.
Discussion:
1. Should the City restrict parking on Wyncrest Court?
2. Should the City add parking requirements for call centers?
Attachments:
A. Location map
B. Arden Hills Corporate Center parking site plan
C. National Recoveries and NHLC parking contract
City of Arden Hills
City Council Work Session for December 16, 2019
Page 3 of 3
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Attachment C
NORTH HEIGHTS LUTHERAN CHURCH
PARKING AREA RENTAL AGREEMENT
This Rental Agreement ("Agreement") is entered into by and between North Heights Lutheran Church ("NHLC") and
National Recoveries, Inc. ("NR") this 161' day of October 2019. In consideration of the promises and mutual
covenants, agreements and representations herein contained, and other good and adequate consideration, the
receipt and sufficiency of which is acknowledged, it is hereby agreed as follows:
DURATION
November 1, 2019 to April 30, 2020 (6 months)
PAYMENT
NR will pay NHLC $4,500.00 per month on the first of each month during this agreement. If this amount
remains unpaid on the 15th of the month this agreement may be terminated at the option of NHLC.
NR acknowledges that NHLC is a tax-exempt organization and that but for NR use of the rented space,
NHLC would be exempt from the payment of property taxes. Because of NR use of the rented space NR
must pay the amount owed for property taxes based on NR use of NHLC property, as required by law, to
NHLC on May 11t and October 11t, in addition to rent owed under this agreement. The Property Tax
obligation may extend beyond the duration of this agreement based on Ramsey County billing cycle.
SPACE
NHLC agrees to rent out the west portion (attachment "A") of its Arden Hills Campus parking lot "A"
suitable to accommodate 250 cars. That space will be available between the hours of 6:00 AM to 9:00
PM Monday through Friday. During the term of this agreement NHLC and NC reserves the right to adjust
the rental space of lot "A" and number of cars it will accommodate. Such adjustment must be made in
writing providing 30 days' advance notice effective the first of the month. This adjustment option is
limited to one adjustment during the term of this agreement. However, any increase in space is subject
to NHLC approval.
INSURANCE
NC must obtain liability insurance coverage, insuring NHLC against all bodily injury, including death,
property damage, personal injury and other loss and naming NHLC as an additional insured in the
amount of at least $ 1,000,000/per occurrence and $3,000,000 aggregate. Insurance must be provided
by a carrier with an A+ or better rating. NR must provide a copy of its certificate of insurance prior to the
start of this agreement.
MAINTENANCE
NR will clean up litter (if any) weekly on Fridays or as needed. NHLC will cover snow removal under its
corporate contract. NHLC cannot guarantee snow removal prior to the times listed above.
PRIORITY OF USE
NHLC reserves the right to limit the space covered under this agreement for the following:
1. Funerals: In the event of a funeral, space at our Roseville campus may be made available.
2. Activation of its "Cooperative Agreement Pursuant to Public Health Related Emergencies" with
Ramsey County.
ADDITIONAL CONDITIONS
1. This agreement shall comply with all State, County and City ordinances.
2. Access to the parking area shall be from Highway 96 only.
3. No signs maybe erected on NHLC property.
4. This agreement does not provide access to the buildings on the Arden Hills campus.
INDEMNIFICATION
NR shall indemnify and hold harmless NHLC, its officers, employees, agents, successors, and assigns from
and against all liabilities, penalties, demands, claims, damages, losses, or expenses, including but not
limited to, attorneys' fees and costs arising out of or resulting from the rental and use of NHLC facilities
by NR, its employees, agents, guests, representatives, successors or assigns, including, but not limited
to: (i) personal injury, property damage, death or other liabilities of whatever kind or nature; (ii) any
breach of any representations, warranties, covenants, obligations or duties contained in this Agreement;
and (iii) any violation of any federal, state or local laws, rules or regulations. The indemnification
obligations herein shall survive the termination of this Agreement and are not to be limited by reason of
the enumeration of any insurance covered required under this Agreement. In the event NHLC, its
officers, employees, and/or agents are required to file any action in court in order to enforce any
provisions of this Agreement, NR agrees to pay NHLC, its officers, employees, and/or agents all
reasonable attorneys' fees, court fees, and costs of suit incurred by NHLC, including all collection
expenses and interest due.
CHANGES/TERMINATION
In the event the rented area is rendered useless by an act of God or otherwise, this Agreement shall
terminate, NHLC shall not be held liable for damages sustained by NR or be obligated to supply a
substitute facility. NR waives all rights to any claims against NHLC.
ENTIRE AGREEMENT
This Agreement and the documents incorporated herein constitute the entire agreement between the
parties and supersedes all prior agreements, written or verbal, between NHLC and NR.
National Recoveries, Inc.
Date mQ /b
//q
Its: Title
North Heights Lutheran Church
Date "X /� 5
r. Director of Finance & Administration
Revised 10-16-19
AGENDA ITEM — 1C
,-ARZEN HILLS
MEMORANDUM
DATE: December 16, 2019
TO: Honorable Mayor and City Councilmembers
FROM: David Swearingen, Senior Engineering Technician
Todd Blomstrom, Interim Public Works Director/City Engineer
SUBJECT: Rice Creek Watershed District Grants for Karth Lake BMPs
Budgeted Amount: Actual Amount: Funding Source:
$50,000 - $140,000 TBD Storm Water Management Fund
For Council Consideration
Staff is requesting direction from the City Council regarding two potential grant applications for
the Rice Creek Watershed District Stormwater Management Grant Program.
Background
The Rice Creek Watershed District plans to provide approximately $300,000 in Stormwater
Management Grant funding in 2020 to assist cities, counties, school districts and other public and
private entities with implementation of stormwater management projects. This funding is
intended for projects that provide stormwater quality treatment, runoff volume reductions, peak
runoff rate control and reductions in ground water usage.
City staff has identified two potential grant applications for 2020 projects. The first application
consists of slope stabilization located at the failing timber retaining wall within Cummings Park
adjacent to Karth Lake (Attachment A). A representative from the State Institution Community
Work Crew (ICWC) has reviewed the project and notified City staff that wall repairs are beyond
their capability and are not an eligible work item for the ICWC program. The other potential
application involves improvements to address excessive erosion near the south end of the Karth
Lake caused by runoff from adjacent land uses (Attachment B).
Page 1 of 2
Budget Impact
For approved projects, the RCWD may offer grant funding of up to 50% of eligible project costs
typically not to exceed $100,000 per project.
Slone Stabilization at Timber Retaining Wall:
Engineering/Design:
$20,000
Admin/Permitting:
$15,000
Removals:
$10,000
Construction Materials:
$25,000
Labor:
$30,000
Total:
$100,000
RCWD Grant Funding: $50,000
City of Arden Hills Matching: $50,000
Runoff Control from Service Driveways:
Engineering/Design: $20,000
Admin/Permitting: $15,000
Construction: $145,000
Total: $180,000
RCWD Grant Funding: $90,000
City of Arden Hills Matching: $90,000
Attachment
Attachment A: Failing Timber Retaining Wall
Attachment B: Stormwater Runoff Impact Area
Page 2 of 2
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AGENDA ITEM — ID
,-ARZEN HILLS
MEMORANDUM
DATE: December 16, 2019
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Elections Discussion
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
For Council Consideration
The City Council may consider giving direction or feedback on future polling places within the City.
Background
The City Council discussed potential polling places at their November work session, the memo from
that meeting is attached (see Attachment A). At that meeting, Council directed staff to work with
Ramsey County on the following options: move the polling place for Precinct 2 to Valentine Hills
Elementary, or the Anderson Center if the elementary is not available. The Council also directed
staff to move the polling place for Precinct 3 to North Heights Lutheran (the current polling place for
Precinct 2). Following discussions with Ramsey County, Valentine Hills is unavailable, but the
Anderson Center is; Ramsey County is also in the process of confirming if North Heights Lutheran
will be available for Precinct 3 (we are not anticipating any roadblocks since North Heights Lutheran
is already a polling place). If Council is comfortable, staff will move forward with the necessary
measures to change the Precinct 2 polling place to the Anderson Center and Precinct 3 to North
Heights Lutheran. Precinct 1's polling place will remain at the current location, Presbyterian Church
of the Way.
The Council also requested staff address the placement of election signs, the Community
Development Manager/City Planner will provide a brief verbal update on this item; to adjust the
placement of signs Staff will likely need to do an ordinance update. The current ordinance is
attached for reference (see Attachment B).
Budget Impact
N/A
Attachment
Attachment A: November 18, 2019 Memo
Attachment B: Current Ordinance Language Regarding Signage
,-ARZEN HILLS
MEMORANDUM
DATE: November 18, 2019
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Elections Discussion
Budgeted Amount:
N/A
For Council Consideration
Actual Amount
N/A
Attachment A
Funding Source:
N/A
The City Council may consider giving direction or feedback on future polling places within the
City.
Background
Following discussions with the City Council, City Staff has been reviewing the current polling
places for Arden Hills. The current polling locations are Presbyterian Church of the Way
(Precinct One), North Heights Lutheran (Precinct Two), and the Ramsey County Public Works
Facility (Precinct Three). During the recent election held on November 5, 2019, City Staff
received concerns regarding Precinct Two and Precinct Three including, but not limited to, poor
access, insufficient signage, and issues with the facilities themselves.
City Staff has requested Ramsey County Elections Staff review alternate locations for polling
places within the City. Ramsey County has preliminary identified the following polling places:
St Katherine Orthodox Church (Highway 96), Boston Scientific (Hamline), Land O'Lakes
(Lexington), Bethel College (Bethel Drive), Anderson Center (Pine Tree Drive), Gradient Center
(Lexington), and the Pilgrim House (Highway 96). Ramsey County has not discussed elections
with these facilities; however, if Council does have an interest in one of those sites the County
would then approach the site hosts.
Generally, the Council would need to make a decision by early December to set polling places
for the subsequent year; however, elections staff have said there is sufficient flexibility to make a
decision after the deadline. Staff would request Council discuss the current sites, and if they
would like to combine precincts are continue to consider alternative locations. Two different
solutions have been mentioned, the first is combining Precinct 2 and 3 at North Heights, the
second solution mentioned is moving Precinct 3 to North Heights and Precinct 2 to the Anderson
Center (again, this would need approval from the site hosts).
It was requested as part of this discussion to also consider where election signs are allowed to be
placed on boulevards, etc.
Budget Impact
N/A
Attachment
Attachment A: Polling Places Map
Page 2 of 2
Attachment A
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RAMSEY COUNTY
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Ramsey County Elections
— Miles —
Attachment B
1230.01 Exemptions.
Subd. 2 Non-commercial Signs in an Election Year. Signs of any size containing non-
commercial speech may be posted from August 1 in any general or City election year until ten
(10) days following the general election and thirteen (13) weeks prior to any special election
until ten (10) days following the special election provided that the signs are in compliance with
Minnesota Statutes. These non-commercial signs shall be placed in accordance with Section
1250.03 Subd 2, 3, and 4.
1250.03 Temporary Off -premise Signs.
Subd. 1 Sign Number Limit. Each residential property is allowed up to five (5)
freestanding, temporary, off -premise signs in the City right-of-way or on private property
provided that the signs: (revised 5/13/13)
A. Are four (4) square feet or less in size, less than four (4) feet high; and at least
five (5) feet from the edge of the road;
B. Are not illuminated;
C. Are within one mile of the property for which the signs are advertising (this
provision does not preempt the sign regulations for neighboring communities);
D. Displayed no more than three consecutive days in any seven day period.
Subd. 2 Permission. The sign owner shall obtain permission from the property owner
on which the sign is placed. Failure to obtain permission may result in removal of the
sign. If the sign is placed in City right-of-way, the sign owner shall obtain permission
from the property owner that shares a property line with the adjoining right-of-way where
the sign is located. Failure to obtain permission may result in removal of the sign.
Subd. 3 Disclaimer. The City of Arden Hills shall not be responsible for damage to
any signs placed in the right-of-way.
Subd. 4 Right-of-way Regulatory Authority. Off -premise signs placed in Ramsey
County or State of Minnesota right-of-way shall be subject to Ramsey County and State
of Minnesota regulations. Failure to obtain permission from the appropriate agency may
result in removal of the sign.
,-ARZEN HILLS
MEMORANDUM
DATE: December 16, 2019
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Julie Hanson, City Clerk
Jolene Trauba, Deputy Clerk
SUBJECT: 2020 Official Newspaper of Record
Budgeted Amount: Actual Amount:
$4,250 $1,383
For Council Consideration
AGENDA ITEM — IE
Funding Source:
All Funds
The City Council should consider giving direction regarding appointment of the City's official
newspaper of record for 2020.
Background
Lillie Suburban Newspapers (Shoreview -Arden Hills Bulletin) went out of business in October
2019. At that time, City staff gathered information from five publications recognized by State
Statute as being a "qualified" newspaper. These newspapers included the Pioneer Press and Star
Tribune as well as three local community newspaper options: Life (merged with Sun
Publications), Shoreview Press, and Vadnais Heights Press.
Each newspaper has varying submission deadlines and it is important to note that circulation
frequency varies for each of these papers. The Shoreview Press is published every other week,
the Life and the Vadnais Heights Press are published weekly and the Pioneer Press and Star
Tribune are published daily.
Submission for publication deadlines also varied, with the Pioneer Press being a day or two
notice prior to print while the weekly and bi-weekly papers ranged from four days to a week for
submissions prior to print. It must also be noted that all of these options require a paid
subscription should residents wish to receive the publication (there are no longer any free
publications).
Page 1 of 2
On October 14, 2019, the City Council appointed the Pioneer Press as its newspaper of record for
the remainder of 2019 with the caveat that it would consider other options at a future work
session before making a final determination for 2020 (organization of the City will occur via
resolution at the January 13, 2020 meeting).
The 2019 costs for publication for the Pioneer Press and the Shoreview Press was approximately
the same as the Bulletin (between $5 and $6 per column inch), while the cost for the Star Tribune
was $11.79 per column inch and the Life was $11.25 per column inch.
Staff received updated quotes for 2020 from the Pioneer Press and the Life as they are
publications that circulate weekly, allowing for greater flexibility for publication of ordinances
as well as Planning Commission and City Council public hearing notices. The Pioneer Press fees
will remain the same for 2020 at $6 per column inch. Life has provided a quote of $7.00 per
column inch.
Life had previously indicated that because additional cities may be selecting it for the official
newspaper of record when Lillie Suburban closed, it would consider expanding coverage for
Council meetings and community events to include the additional cities (the Mounds View City
Council appointed Life as its newspaper of record for the remainder of 2019 but will be
discussing this topic at its first meeting in January 2020). Please note that as of the date of this
memo, a representative from Life had confirmed that there has been no further conversation or
direction on their part to provide this extended coverage to additional cities.
Budget Impact
If the Council moves forward with the Pioneer Press, there are no anticipated budget impacts as
the cost of publication is relatively the same as the Bulletin. The current budget for 2019 legal
notices is $4,250, to date the City has spent $1,383 on legal notices.
Attachments
N/A
Page 2 of 2
AGENDA ITEM —1F
,-ARZEN HILLS
MEMORANDUM
DATE: December 16, 2019
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Council Tracker Update
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
The Council should provide further direction on items presented on the Council Request Tracker.
Background
City Council will receive a verbal update on items the Council has previously directed staff to
research and/or bring forward.
Discussion
N/A
Budget Impact
N/A
Attachments
N/A
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