HomeMy WebLinkAbout01-13-2020-RAPPROVAL OF AGENDA
PUBLIC INQUIRIES/INFORMATIONAL
This is an opportunity for citizens to bring to the Council ’s attention any items not
currently on the agenda which are relevant to the City. In addressing the Council, you
must first state your name and address for the record. To allow adequate time for each
person wishing to address the Council, speakers must limit their comments to three
(3) minutes. Written documents may be distributed to the Council prior to the meeting
to allow a more timely presentation. Speakers should not use obscene, profane, or
threatening language, or make personal attacks. Matters of litigation involving the City
shall not be discussed during Public Inquiry by citizens or Council. The Council may
not respond to speaker comments, engage in a debate, or take any action on the
issues raised by citizens, but may direct City staff to research or follow up on an
issue, if desired by Council. If Council directs further review by staff, the results of that
review will be presented at a following regular Council meeting.
RESPONSE TO PUBLIC INQUIRIES
STAFF COMMENTS
Rice Creek Commons (TCAAP) And Joint Development Authority (JDA) Update
Dave Perrault, City Administrator
MEMO.PDF
APPROVAL OF MINUTES
December 9, 2019 Regular City Council
12 -09 -19 -R.PDF
December 16, 2019 City Council Work Session
12 -16 -19 -WS.PDF
December 16, 2019 Special City Council
12 -16 -19 -SR.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the
City Council and will be enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business
and considered separately in its normal sequence on the agenda.
Motion To Approve Claims And Payroll
Gayle Bauman, Finance Director
Pang Silseth, Accounting Analyst
MEMO.PDF
Motion To Approve Pay Equity Report
Gayle Bauman, Finance Director
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve Northeast Youth And Family Services 2020 Contract
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Adopt Resolution 2020 -001 –Relating To The 2020 Organization Of The
City Of Arden Hills
Julie Hanson, City Clerk
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Resolution 2020 -002 –Relating To The Appointments To The
Commissions And Committees Of The City
Julie Hanson, City Clerk
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Resolution 2020 -003 –Planning Case 19 -015 –Variance At
3244 Sandeen Rd
Joe Hartmann, Associate Planner
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
ATTACHMENT E.PDF
ATTACHMENT F.PDF
ATTACHMENT G.PDF
Motion To Approve Professional Services Contract With WSB -Environmental
Investigation –Old Snelling Avenue And County Rd E Improvements
David Swearingen, Senior Engineering Technician
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Ramsey County Shared Services Agreement
David Swearingen, Senior Engineering Technician
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Payment No. 3 –Bituminous Roadways –Tennis Court
Improvements At Cummings And Royal Hills Parks
David Swearingen, Senior Engineering Technician
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve Change Order No. 5 –Trunk Highway 10 Watermain
Improvements Project
David Swearingen, Senior Engineering Technician
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Payment No. 9 And Change Order Nos. 6 And 7 –Sunram
Construction –Old Snelling Trail And Watermain Improvements Project
Todd Blomstrom, Interim Public Works Director
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve Resolution 2020 -005 Establishing The Locations Of Precinct 1,
Precinct 2 And Precinct 3 Polling Places
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Resolution 2020 -006 Approving Comprehensive Sanitary Sewer
Plan
Mike Mrosla, Community Development Manager/City Planner
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Resolution 2020 -004 –Conditional Use Permit Amendment -
Planning Case 19 -017 –1261 W County Rd E
Mike Mrosla, Community Development Manager/City Planner
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
ATTACHMENT E.PDF
ATTACHMENT F.PDF
ATTACHMENT G.PDF
ATTACHMENT H.PDF
ATTACHMENT I.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
NEW BUSINESS
UNFINISHED BUSINESS
COUNCIL/STAFF COMMENTS
ADJOURN
Mayor:
David Grant
Councilmembers:
Brenda Holden
Fran Holmes
Dave McClung
Steve Scott
Regular City Council
Agenda
January 13, 2020
7:00 p.m.
City Hall
Address:
1245 W Highway 96
Arden Hills MN 55112
Phone:
651 -792 -7800
Website :
www.cityofardenhills.org
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our
long -standing tradition as a desirable City in which to live, work, and play.
CALL TO ORDER
1.
2.
3.
4.
4.A.
Documents:
5.
5.A.
Documents:
5.B.
Documents:
5.C.
Documents:
6.
6.A.
Documents:
6.B.
Documents:
6.C.
Documents:
6.D.
Documents:
6.E.
Documents:
6.F.
Documents:
6.G.
Documents:
6.H.
Documents:
6.I.
Documents:
6.J.
Documents:
6.K.
Documents:
6.L.
Documents:
6.M.
Documents:
6.N.
Documents:
7.
8.
9.
10.
11.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault, City Administrator MEMO.PDFAPPROVAL OF MINUTESDecember 9, 2019 Regular City Council
12 -09 -19 -R.PDF
December 16, 2019 City Council Work Session
12 -16 -19 -WS.PDF
December 16, 2019 Special City Council
12 -16 -19 -SR.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the
City Council and will be enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business
and considered separately in its normal sequence on the agenda.
Motion To Approve Claims And Payroll
Gayle Bauman, Finance Director
Pang Silseth, Accounting Analyst
MEMO.PDF
Motion To Approve Pay Equity Report
Gayle Bauman, Finance Director
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve Northeast Youth And Family Services 2020 Contract
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Adopt Resolution 2020 -001 –Relating To The 2020 Organization Of The
City Of Arden Hills
Julie Hanson, City Clerk
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Resolution 2020 -002 –Relating To The Appointments To The
Commissions And Committees Of The City
Julie Hanson, City Clerk
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Resolution 2020 -003 –Planning Case 19 -015 –Variance At
3244 Sandeen Rd
Joe Hartmann, Associate Planner
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
ATTACHMENT E.PDF
ATTACHMENT F.PDF
ATTACHMENT G.PDF
Motion To Approve Professional Services Contract With WSB -Environmental
Investigation –Old Snelling Avenue And County Rd E Improvements
David Swearingen, Senior Engineering Technician
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Ramsey County Shared Services Agreement
David Swearingen, Senior Engineering Technician
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Payment No. 3 –Bituminous Roadways –Tennis Court
Improvements At Cummings And Royal Hills Parks
David Swearingen, Senior Engineering Technician
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve Change Order No. 5 –Trunk Highway 10 Watermain
Improvements Project
David Swearingen, Senior Engineering Technician
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Payment No. 9 And Change Order Nos. 6 And 7 –Sunram
Construction –Old Snelling Trail And Watermain Improvements Project
Todd Blomstrom, Interim Public Works Director
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve Resolution 2020 -005 Establishing The Locations Of Precinct 1,
Precinct 2 And Precinct 3 Polling Places
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Resolution 2020 -006 Approving Comprehensive Sanitary Sewer
Plan
Mike Mrosla, Community Development Manager/City Planner
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Resolution 2020 -004 –Conditional Use Permit Amendment -
Planning Case 19 -017 –1261 W County Rd E
Mike Mrosla, Community Development Manager/City Planner
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
ATTACHMENT E.PDF
ATTACHMENT F.PDF
ATTACHMENT G.PDF
ATTACHMENT H.PDF
ATTACHMENT I.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
NEW BUSINESS
UNFINISHED BUSINESS
COUNCIL/STAFF COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council Agenda January 13, 20207:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.4.4.A.Documents:5.5.A.
Documents:
5.B.
Documents:
5.C.
Documents:
6.
6.A.
Documents:
6.B.
Documents:
6.C.
Documents:
6.D.
Documents:
6.E.
Documents:
6.F.
Documents:
6.G.
Documents:
6.H.
Documents:
6.I.
Documents:
6.J.
Documents:
6.K.
Documents:
6.L.
Documents:
6.M.
Documents:
6.N.
Documents:
7.
8.
9.
10.
11.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault, City Administrator MEMO.PDFAPPROVAL OF MINUTESDecember 9, 2019 Regular City Council12-09 -19 -R.PDFDecember 16, 2019 City Council Work Session12-16 -19 -WS.PDFDecember 16, 2019 Special City Council12-16 -19 -SR.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance Director Pang Silseth, Accounting Analyst MEMO.PDFMotion To Approve Pay Equity ReportGayle Bauman, Finance Director MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Northeast Youth And Family Services 2020 ContractDave Perrault, City Administrator MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Adopt Resolution 2020 -001 –Relating To The 2020 Organization Of The City Of Arden HillsJulie Hanson, City Clerk
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Resolution 2020 -002 –Relating To The Appointments To The
Commissions And Committees Of The City
Julie Hanson, City Clerk
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Resolution 2020 -003 –Planning Case 19 -015 –Variance At
3244 Sandeen Rd
Joe Hartmann, Associate Planner
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
ATTACHMENT E.PDF
ATTACHMENT F.PDF
ATTACHMENT G.PDF
Motion To Approve Professional Services Contract With WSB -Environmental
Investigation –Old Snelling Avenue And County Rd E Improvements
David Swearingen, Senior Engineering Technician
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Ramsey County Shared Services Agreement
David Swearingen, Senior Engineering Technician
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Payment No. 3 –Bituminous Roadways –Tennis Court
Improvements At Cummings And Royal Hills Parks
David Swearingen, Senior Engineering Technician
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve Change Order No. 5 –Trunk Highway 10 Watermain
Improvements Project
David Swearingen, Senior Engineering Technician
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Payment No. 9 And Change Order Nos. 6 And 7 –Sunram
Construction –Old Snelling Trail And Watermain Improvements Project
Todd Blomstrom, Interim Public Works Director
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve Resolution 2020 -005 Establishing The Locations Of Precinct 1,
Precinct 2 And Precinct 3 Polling Places
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Resolution 2020 -006 Approving Comprehensive Sanitary Sewer
Plan
Mike Mrosla, Community Development Manager/City Planner
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Resolution 2020 -004 –Conditional Use Permit Amendment -
Planning Case 19 -017 –1261 W County Rd E
Mike Mrosla, Community Development Manager/City Planner
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
ATTACHMENT E.PDF
ATTACHMENT F.PDF
ATTACHMENT G.PDF
ATTACHMENT H.PDF
ATTACHMENT I.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
NEW BUSINESS
UNFINISHED BUSINESS
COUNCIL/STAFF COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council Agenda January 13, 20207:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.4.4.A.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.
Documents:
6.E.
Documents:
6.F.
Documents:
6.G.
Documents:
6.H.
Documents:
6.I.
Documents:
6.J.
Documents:
6.K.
Documents:
6.L.
Documents:
6.M.
Documents:
6.N.
Documents:
7.
8.
9.
10.
11.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault, City Administrator MEMO.PDFAPPROVAL OF MINUTESDecember 9, 2019 Regular City Council12-09 -19 -R.PDFDecember 16, 2019 City Council Work Session12-16 -19 -WS.PDFDecember 16, 2019 Special City Council12-16 -19 -SR.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance Director Pang Silseth, Accounting Analyst MEMO.PDFMotion To Approve Pay Equity ReportGayle Bauman, Finance Director MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Northeast Youth And Family Services 2020 ContractDave Perrault, City Administrator MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Adopt Resolution 2020 -001 –Relating To The 2020 Organization Of The City Of Arden HillsJulie Hanson, City Clerk MEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2020 -002 –Relating To The Appointments To The Commissions And Committees Of The CityJulie Hanson, City Clerk MEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2020 -003 –Planning Case 19 -015 –Variance At 3244 Sandeen RdJoe Hartmann, Associate Planner MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFATTACHMENT E.PDFATTACHMENT F.PDFATTACHMENT G.PDFMotion To Approve Professional Services Contract With WSB -Environmental Investigation –Old Snelling Avenue And County Rd E ImprovementsDavid Swearingen, Senior Engineering Technician MEMO.PDFATTACHMENT A.PDFMotion To Approve Ramsey County Shared Services AgreementDavid Swearingen, Senior Engineering Technician MEMO.PDFATTACHMENT A.PDFMotion To Approve Payment No. 3 –Bituminous Roadways –Tennis Court Improvements At Cummings And Royal Hills ParksDavid Swearingen, Senior Engineering Technician
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve Change Order No. 5 –Trunk Highway 10 Watermain
Improvements Project
David Swearingen, Senior Engineering Technician
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Payment No. 9 And Change Order Nos. 6 And 7 –Sunram
Construction –Old Snelling Trail And Watermain Improvements Project
Todd Blomstrom, Interim Public Works Director
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve Resolution 2020 -005 Establishing The Locations Of Precinct 1,
Precinct 2 And Precinct 3 Polling Places
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Resolution 2020 -006 Approving Comprehensive Sanitary Sewer
Plan
Mike Mrosla, Community Development Manager/City Planner
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Resolution 2020 -004 –Conditional Use Permit Amendment -
Planning Case 19 -017 –1261 W County Rd E
Mike Mrosla, Community Development Manager/City Planner
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
ATTACHMENT E.PDF
ATTACHMENT F.PDF
ATTACHMENT G.PDF
ATTACHMENT H.PDF
ATTACHMENT I.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
NEW BUSINESS
UNFINISHED BUSINESS
COUNCIL/STAFF COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council Agenda January 13, 20207:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.4.4.A.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.Documents:6.E.Documents:6.F.Documents:6.G.Documents:6.H.Documents:6.I.Documents:
6.J.
Documents:
6.K.
Documents:
6.L.
Documents:
6.M.
Documents:
6.N.
Documents:
7.
8.
9.
10.
11.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault, City Administrator MEMO.PDFAPPROVAL OF MINUTESDecember 9, 2019 Regular City Council12-09 -19 -R.PDFDecember 16, 2019 City Council Work Session12-16 -19 -WS.PDFDecember 16, 2019 Special City Council12-16 -19 -SR.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance Director Pang Silseth, Accounting Analyst MEMO.PDFMotion To Approve Pay Equity ReportGayle Bauman, Finance Director MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Northeast Youth And Family Services 2020 ContractDave Perrault, City Administrator MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Adopt Resolution 2020 -001 –Relating To The 2020 Organization Of The City Of Arden HillsJulie Hanson, City Clerk MEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2020 -002 –Relating To The Appointments To The Commissions And Committees Of The CityJulie Hanson, City Clerk MEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2020 -003 –Planning Case 19 -015 –Variance At 3244 Sandeen RdJoe Hartmann, Associate Planner MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFATTACHMENT E.PDFATTACHMENT F.PDFATTACHMENT G.PDFMotion To Approve Professional Services Contract With WSB -Environmental Investigation –Old Snelling Avenue And County Rd E ImprovementsDavid Swearingen, Senior Engineering Technician MEMO.PDFATTACHMENT A.PDFMotion To Approve Ramsey County Shared Services AgreementDavid Swearingen, Senior Engineering Technician MEMO.PDFATTACHMENT A.PDFMotion To Approve Payment No. 3 –Bituminous Roadways –Tennis Court Improvements At Cummings And Royal Hills ParksDavid Swearingen, Senior Engineering Technician MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Change Order No. 5 –Trunk Highway 10 Watermain Improvements ProjectDavid Swearingen, Senior Engineering Technician MEMO.PDFATTACHMENT A.PDFMotion To Approve Payment No. 9 And Change Order Nos. 6 And 7 –Sunram Construction –Old Snelling Trail And Watermain Improvements ProjectTodd Blomstrom, Interim Public Works Director MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Resolution 2020 -005 Establishing The Locations Of Precinct 1, Precinct 2 And Precinct 3 Polling PlacesDave Perrault, City Administrator MEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2020 -006 Approving Comprehensive Sanitary Sewer Plan Mike Mrosla, Community Development Manager/City Planner MEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2020 -004 –Conditional Use Permit Amendment -Planning Case 19 -017 –1261 W County Rd EMike Mrosla, Community Development Manager/City Planner MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFATTACHMENT E.PDF
ATTACHMENT F.PDF
ATTACHMENT G.PDF
ATTACHMENT H.PDF
ATTACHMENT I.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
NEW BUSINESS
UNFINISHED BUSINESS
COUNCIL/STAFF COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council Agenda January 13, 20207:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.4.4.A.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.Documents:6.E.Documents:6.F.Documents:6.G.Documents:6.H.Documents:6.I.Documents:6.J.Documents:6.K.Documents:6.L.Documents:6.M.Documents:6.N.Documents:
7.
8.
9.
10.
11.
Page 1 of 1
STAFF COMMENTS – 4A
MEMORANDUM
DATE:
TO:
FROM:
January 13, 2020
Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
SUBJECT: Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
A verbal update will be provided at the City Council meeting.
Approved: January 13, 2020
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
DECEMBER 9, 2019
7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City
Council meeting at 7:00 p.m.
Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, and
Steve Scott
Absent: Councilmember Dave McClung (excused)
Also present: City Administrator Dave Perrault; Interim Public Works Director/City
Engineer Todd Blomstrom; Finance Director Gayle Bauman; Community Development
Manager/City Planner Mike Mrosla; and City Clerk Julie Hanson
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve the meeting agenda as presented. The motion carried
unanimously (4-0).
2. PUBLIC INQUIRIES/INFORMATIONAL
None.
3. RESPONSE TO PUBLIC INQUIRIES
None.
4. STAFF COMMENTS
A. Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update
ARDEN HILLS CITY COUNCIL – DECEMBER 9, 2019 2
City Administrator Perrault provided an update on TCAAP stating litigation with Ramsey
County was ongoing.
5. APPROVAL OF MINUTES
A. November 18, 2019, City Council Work Session
B. November 20, 2019, Special City Council Work Session
C. November 25, 2019, Regular City Council
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve the November 18, 2019, City Council Work Session
meeting minutes, November 20, 2019, Special City Council Work Session
meeting minutes; and November 25, 2019, Regular City Council meeting
minutes as presented. The motion carried unanimously (4-0).
6. CONSENT CALENDAR
A. Motion to Approve Consent Agenda Item - Claims and Payroll
B. Motion to Approve the 2020 Non-Union Employee Compensation Plan
C. Motion to Approve Resolution 2019-042 Approving the 2020 City Contribution to
Employee Monthly Benefits
D. Motion to Adopt Ordinance 2019-009 Approving the 2020 Fee Schedule and
Authorizing Publication of the Ordinance Summary
E. Motion to Cancel the December 23, 2019 Regular City Council Meeting
F. Motion to Approve Resolution 2019-043 – Appointing 2020 City Council Liaisons
for Commissions and Committees and Mayor Pro Tem
G. Motion to Adopt Ordinance No. 2019-008 Amending Chapter 10, Regulating
Nonessential Water Usage Upon a Critical Water Deficiency and Authorize
Publication of Summary Ordinance.
H. Motion to Approve Payment No. 3 – Pember Construction – Colleen Avenue
Drainage Improvements
Mayor Grant made one change to item 6F in that he removed Councilmember Holmes from the
Communications Committee and stated that Councilmember Scott would serve on this committee
along with Councilmember Holden.
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve the Consent Calendar as presented and to authorize
execution of all necessary documents contained therein. The motion carried
unanimously (4-0).
7. PULLED CONSENT ITEMS
None.
8. PUBLIC HEARINGS
ARDEN HILLS CITY COUNCIL – DECEMBER 9, 2019 3
A. Quarterly Special Assessments for Delinquent Utilities
Mayor Grant stated that because this item comes before the Council quarterly, there would be no
presentation necessary. He opened the public hearing at 7:04 p.m.
With no one coming forward to speak, Mayor Grant closed the public hearing at 7:05 p.m.
B. Special Assessments for Abatement of Nuisance at 1870 Glenpaul Avenue
Finance Director Bauman stated on September 23, 2019, the Council approved Resolution
2019-028 ordering accelerated nuisance abatement of 1870 Glenpaul Avenue for excessive
vegetation growth and debris not in compliance with City regulations.
Finance Director Bauman reported the property owner was notified by mail in a letter dated
November 6, 2019, and given thirty (30) days to remit payment.
Finance Director Bauman explained to date payment has not been received; therefore, the City
intends to certify these charges to Ramsey County to be collected with property taxes.
Mayor Grant opened the public hearing at 7:06 p.m.
With no one coming forward to speak, Mayor Grant closed the public hearing at 7:07 p.m.
C. Truth-In-Taxation Hearing
Finance Director Bauman provided the Council with a presentation on the 2020 Budget and Tax
Levy. She discussed why tax bills change from year to year for residents. She explained how
property values are set by the County in order for the City to set property taxes. She described
how property taxes are calculated for median value homeowners. She commented on the General
Fund focusing on revenues and expenditures. She reported Arden Hills had the fifth lowest tax
rate in Ramsey County. The 2020 proposed tax levy was reviewed along with the city-wide
budget. A snapshot of the Capital Improvement Plan was discussed and staff noted resources that
were available to assist residents with property tax relief. Staff commented further on the
proposed budget and tax levy and asked for comments or questions.
Councilmember Holden requested further information regarding the City’s enterprise funds.
Finance Director Bauman discussed the function of the City’s enterprise funds noting these
generally served the City’s utilities and were user fee based.
Mayor Grant opened the public hearing at 7:20 p.m.
With no one coming forward to speak, Mayor Grant closed the public hearing at 7:21 p.m.
9. NEW BUSINESS
ARDEN HILLS CITY COUNCIL – DECEMBER 9, 2019 4
A. Resolution 2019-044 Adopting and Confirming Quarterly Special Assessments
for Delinquent Utilities
Finance Director Bauman stated delinquent utility amounts are certified to Ramsey County
quarterly. A list of utility accounts with a delinquent balance was compiled and notices dated
November 7, 2019 were mailed.
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to adopt Resolution #2019-044 – Adopting and Confirming Quarterly
Special Assessments for Delinquent Utilities to Ramsey County. The motion
carried (4-0).
B. Resolution 2019-045 Adopting Special Assessments for Abatement of 1870
Glenpaul Avenue
Finance Director Bauman stated the City Council held a public hearing under Item 8B regarding
special assessment certification of charges related to the nuisance abatement for this property.
Staff recommended the Council approve the special assessment.
MOTION: Councilmember Holmes moved and Councilmember Holden seconded a
motion to approve Resolution #2019-045 adopting special assessments related
to unpaid nuisance abatement charges for the property located at 1870
Glenpaul Avenue. The motion carried (4-0).
D. Adoption of the 2020 Budget and Tax Levy
• Resolution 2019-046 Setting the Final Tax Levy for Taxes Payable in
2020
• Resolution 2019-047 Adopting the Proposed 2020 Budget
Finance Director Bauman stated a budget workshop was held with the Council on August 19,
2019. Staff was not directed to make any changes to the proposed 2020 General Fund Budget and
Council adopted a maximum tax levy increase of 5% on September 23, 2019. Another budget
workshop was held with the Council on November 18, 2019, in which staff was directed to make
a few changes to the 5-year CIP. These changes are included in the attached and they had no
impact on the proposed 5% levy increase.
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve Resolution #2019-046 Setting the Final Tax Levy for Taxes
Payable in 2020.
Councilmember Holden stated she had hoped the levy could be reduced but noted the City’s
HVAC system was in need of replacement and for this reason the levy had to remain as is.
Councilmember Scott mentioned a notation that states part of the budget is going to be used to
maintain the City’s audio and video equipment and a state of the art system. He explained that the
ARDEN HILLS CITY COUNCIL – DECEMBER 9, 2019 5
City is trying to keep pace with the progress of technology, not necessarily that the equipment
is state of the art.
Mayor Grant commented a large portion of the levy increase was due to police and fire increases.
Councilmember Holmes reiterated the fact that Arden Hills had the fifth lowest tax rate in
Ramsey County.
The motion carried (4-0).
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve Resolution #2019-047 Adopting the Proposed 2020 Budget.
The motion carried (4-0).
10.UNFINISHED BUSINESS
None.
11.COUNCIL COMMENTS
Councilmember Scott reported the community lost three National Guard soldiers last week in a
helicopter training exercise. He noted flags were flown at half-mast on Saturday in observance of
this sad event. He thanked Interim Director Blomstrom and other local businesses for recognizing
this event.
Councilmember Holmes stated lights had been ordered and would be installed near Mounds
View High School in the coming weeks. She reported the City was still working with the school
district to improve pedestrian safety.
Councilmember Holmes explained the City was collecting and recycling used or broken
Christmas lights at City Hall.
Councilmember Holmes discussed the Shop with a Cop event that was held this past weekend
and thanked all who donated to make this event possible, including the Arden Hills Davanni’s and
North Heights Lutheran Church.
Councilmember Holden sent her sympathies to the three families of the National Guard soldiers
on behalf of the City of Arden Hills. She explained this was a tremendous loss for the National
Guard as well as the entire community.
Councilmember Holden stated she would like an update from staff on permits issued by the city.
Mayor Grant sent his condolences to the National Guard and noted this was a sad time for the
State of Minnesota. He also commented that the communication lines on Old Snelling that were
an issue have been addressed.
Mayor Grant wished Councilmember McClung a speed recovery.
ARDEN HILLS CITY COUNCIL – DECEMBER 9, 2019 6
ADJOURN
MOTION: Mayor Grant moved and Councilmember Holden seconded a motion to
adjourn. The motion carried unanimously (4-0).
Mayor Grant adjourned the Regular City Council Meeting at 7:34 p.m.
__________________________ __________________________
Julie Hanson David Grant
City Clerk Mayor
Approved: January 13, 2020
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL WORK SESSION
DECEMBER 16, 2019
5:00 P.M. - ARDEN HILLS CITY HALL
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Grant called to order the City Council
Work Session meeting at 5:00 p.m.
Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, and
Steve Scott
Councilmember McClung arrived at 6:40 p.m.
Absent: None
Also present: City Administrator Dave Perrault, Interim Public Works Director/City
Engineer Todd Blomstrom, Senior Engineering Technician David Swearingen,
Community Development Manager/City Planner Mike Mrosla, Associate Planner Joe
Hartmann, GreenCorps Member Danica Mooney-Jones and Deputy Clerk Jolene Trauba
1. AGENDA ITEMS
A. Recycling Contract and Cleanup Day
Community Development Manager/City Planner Mrosla stated Republic Services has been the
city’s recycling hauler since 2015. The contract was set to expire in May 2020. However, at their
November 12, 2019 meeting, the city Council extended the contract until May 4, 2021. The
current contact may be extended four (4) more times under the same terms and conditions. The
intent of the extension was to take time and reevaluate the city’s recycling needs.
Community Development Manager/City Planner Mrosla explained prior to extending the
contract with Republic Services, the City was notified by Shoreview that they won’t participate in
the joint cleanup day moving forward. Given the general growth seen in vehicle counts for the two
city event, together with the increase of diverse and oversize loads being brought in, customers
have increasingly shared their frustration with longer waiting times. Shoreview will explore
having an event for their residents only. Also, the unpredictability of the site logistics is likely to
increase due to growth in the activities associated with the new Red Bulls and other facilities
ARDEN HILLS CITY COUNCIL WORK SESSION – DECEMBER 16, 2019 2
onsite, which also weighed into Shoreview's decision. Staff commented further on the recycling
and cleanup day options available to the Council and requested feedback on how to proceed.
Councilmember Holmes asked what the cost was for a cleanup day.
Community Development Manager/City Planner Mrosla estimated this to be about $21,000
per event.
Councilmember Holmes suggested the City hold a cleanup day every other year and that the
program be similar to Brooklyn Park where items are picked up curbside.
Associate Planner Hartmann explained the City of Brooklyn Park charges each resident $13 to
$15 per year in order to cover the expense of the city-wide cleanup events.
Councilmember Holmes supported the City holding its cleanup events curbside.
Councilmember Scott asked if the City should conduct a survey in order to see if residents are
interested.
Mayor Grant stated he did not believe a survey was necessary. He commented he supported a
curbside cleanup event.
Councilmember Holden indicated she supported the City staying with Republic for another year.
She noted they were providing really great service to Arden Hills residents.
GreenCorp Member Mooney-Jones stated she spoke to Republic about a curbside pickup event
and noted their concern was that residents would be putting items on the curb that could not be
picked up.
City Administrator Perrault recommended the Council direct staff to pursue an RFP for
recycling for 2021 and beyond. He believed this would allow the Council to better plan for
recycling and independent cleanup events.
Councilmember Holmes suggested staff speak with Republic to see if they can do an add-on to
the current contract for a 2020 cleanup event.
Mayor Grant supported breaking the City into two parts (north of 96/south of 96) and that one
curbside cleanup event be held in 2020 and the next in 2021. He commented the City could see
how much residents participate in the curbside cleanup event, prior to hosting more.
Councilmember Scott supported a curbside cleanup event as well.
Community Development Manager/City Planner Mrosla said he would ask Republic if they
could complete this type of cleanup/recycling event for the City and would report back to the
Council in January.
ARDEN HILLS CITY COUNCIL WORK SESSION – DECEMBER 16, 2019 3
B. National Recoveries/Arden Hills Corporate Center Parking
Community Development Manager/City Planner Mrosla stated National Recoveries is a debt
recovery service, which operates a call center at 4265 Lexington Avenue North within the Arden
Hills Corporate Center. National Recoveries has been a tenant of Arden Hills Corporate Center
since 2015 and has approximately 350 to 400 employees. This past summer the City Council and
staff received a complaint about National Recoveries staff parking on Wyncrest Court. The
residents concern corrected itself without city intervention. However, additional review was
required to determine if the Arden Hills Corporate Center has sufficient parking to meet ordinance
requirements.
Councilmember Holmes asked if the City needed to reconsider its parking requirements for call
centers.
Community Development Manager/City Planner Mrosla explained the Council could consider
making a change to the parking Ordinance.
Mayor Grant stated he would also like to see the City addressing the parking restrictions on
Wyncrest Court to ensure the residents in this area are not bothered by employees parking on the
street. He also supported the Council reviewing the parking requirements for call centers.
Councilmember Holden stated she was pleased Natural Recoveries was willing to work with the
City.
Community Development Manager/City Planner Mrosla indicated he would draw up language
for call center parking requirements and would report back to the Council in January.
H. Noise Wall Discussion
Mayor Grant stated there were residents interested in having a noise wall in the Round Lake East
area of the City, near Lakeshore Drive and Old Snelling Avenue. He noted MnDOT was taking
applications for noise walls and would select which noise walls get built in 2020. He reported if a
community signs up to cover 10% of the cost, this puts the application at the top of the list. He
asked if the Council supported the City submitting an application.
Interim Public Works Director/City Engineer Blomstrom provided the Council with
information regarding noise walls and described how noise walls are funded. He estimated the
proposed cost for the Lakeshore Drive noise wall would be $1.6 million based on MnDOT cost
data.
Mayor Grant questioned if the Council supported the City submitting an application for this
noise wall if the City’s expense could be $160,000.
Councilmember Scott supported the City submitting an application.
ARDEN HILLS CITY COUNCIL WORK SESSION – DECEMBER 16, 2019 4
Councilmember Holden commented she would like to understand if the residents could be
assessed for this expense. She feared how the City could be impacted by future requests for noise
walls if the City were to pay 10% for this project, but would not support other similar requests.
Interim Public Works Director/City Engineer Blomstrom reported the City Council would
have to pass a Resolution if the City wanted to pursue a noise wall for this area.
Councilmember Holden asked if all 24 homes along Lakeshore Drive wanted the noise wall.
Mayor Grant stated he has talked to residents who have talked to their neighbors and have
voiced a need for a noise wall.
Councilmember Holmes questioned how the noise wall locations were selected.
Interim Public Works Director/City Engineer Blomstrom reported there were two programs
used for noise walls. He discussed noise wall installations for federally funded highway
expansion projects and the MnDOT Metro Standalone Noise Barrier Program to retrofit areas that
exceed noise level criteria.
Councilmember Holmes asked how much a sound wall along the Glen Paul neighborhood would
be.
Interim Public Works Director/City Engineer Blomstrom estimated this would be $1.9
million.
Councilmember Holmes stated she did not see how the City could approve or apply for one and
not the other. She commented unfortunately, the Council recently approved the 2020 budget and
funds were not allocated for a noise wall.
Interim Public Works Director/City Engineer Blomstrom suggested the Council survey the
neighbors to see if there was support for a noise wall prior to beginning the application process.
Councilmember Holden commented on how a noise wall would impact the view of the
neighbors living adjacent to Lakeshore Drive. She thought it would be difficult for the Council to
take action on this item in 2020 and the Council may have to wait until 2021.
Councilmember Scott supported the City submitting an application.
Councilmember Holmes stated she believed the noise walls were a good idea, but recommended
the residents be contacted first. She recommended the City speak with the residents and pursue
this project in September of 2020 with the project being done in 2021.
Councilmember Holden agreed with this recommendation and stated she would also like to
better understand if the City can assess for noise walls.
ARDEN HILLS CITY COUNCIL WORK SESSION – DECEMBER 16, 2019 5
Interim Public Works Director/City Engineer Blomstrom reported he would investigate the
City’s assessment policy, would speak with the two neighborhoods and would request a sound
study from MnDOT.
C. Rice Creek Watershed District Grant Applications
Senior Engineering Technician Swearingen stated the Rice Creek Watershed District plans to
provide approximately $300,000 in Stormwater Management Grant funding in 2020 to assist
cities, counties, school districts and other public and private entities with implementation of
stormwater management projects. This funding is intended for projects that provide stormwater
quality treatment, runoff volume reductions, peak runoff rate control and reductions in ground
water usage.
Senior Engineering Technician Swearingen reported City staff has identified two potential
grant applications for 2020 projects. The first application consists of slope stabilization located at
the failing timber retaining wall within Cummings Park adjacent to Karth Lake. A representative
from the State Institution Community Work Crew (ICWC) has reviewed the project and notified
City staff that wall repairs are beyond their capability and are not an eligible work item for the
ICWC program. The other potential application involves improvements to address excessive
erosion near the south end of the Karth Lake caused by runoff from adjacent land uses.
Councilmember Holden questioned if the catch basin would help eliminate the amount of salt
getting into the lake.
Senior Engineering Technician Swearingen discussed the two phases of the project and noted
the parking lot runoff would be treated. He commented further on the expense to build a lifetime
wall.
Mayor Grant noted the Karth Lake community was willing to pay for the pump and a retrofit of
the control panel so pumping could occur in 2020. He explained the expense for this would be
paid for by the City and then assessed back to the Karth Lake neighbors. He indicated the expense
for the retaining wall would be paid for by the City.
Interim Public Works Director/City Engineer Blomstrom explained that part of the wall
failure was water draining over the slope. He commented the City needed to redirect this water in
order to protect the integrity of the slope. He commented further on the permits that would be
needed for the retaining all.
D. Elections and Polling Places
City Administrator Perrault stated the City Council discussed potential polling places at their
November work session. At that meeting, Council directed staff to work with Ramsey County on
the following options: move the polling place for Precinct 2 to Valentine Hills Elementary, or the
Anderson Center if the elementary is not available. The Council also directed staff to move the
polling place for Precinct 3 to North Heights Lutheran (the current polling place for Precinct 2).
Following discussions with Ramsey County, Valentine Hills is unavailable, but the Anderson
Center is; Ramsey County is also in the process of confirming if North Heights Lutheran will be
ARDEN HILLS CITY COUNCIL WORK SESSION – DECEMBER 16, 2019 6
available for Precinct 3. If Council is comfortable, staff will move forward to change the Precinct
2 polling place to the Anderson Center and Precinct 3 to North Heights Lutheran. Precinct 1’s
polling place will remain at the current location, Presbyterian Church of the Way.
City Administrator Perrault explained the Council also requested staff address the placement of
election signs, the Community Development Manager/City Planner will provide a brief verbal
update on this item; to adjust the placement of signs Staff will likely need to do an ordinance
update. He reported notices would be sent to residents regarding the proposed changes.
Community Development Manager/City Planner Mrosla said by State statute political signs
placed within a certain time frame can be placed anywhere as long as they don’t impact driver
safety. Staff would like to change the City ordinance to agree with State statute and also say
political signs can’t be placed within five feet of the curb for City owned roads. There is currently
no language about the number of feet from the curb for political signs.
Councilmember Holden requested staff be consistent with the placement of election signs.
Mayor Grant recommended the City have a plan in place to ensure the City is communicating the
same message to candidates.
Council directed Staff to make necessary ordinance changes regarding placement of political signs
and to bring the ordinance into conformance with State statute for when signs can be put out.
E. Newspaper of Record
Deputy City Clerk Trauba stated Lillie Suburban Newspapers (Shoreview-Arden Hills Bulletin)
went out of business in October 2019. The City Council appointed the Pioneer Press as its
newspaper of record for the remainder of 2019. Staff is asking for direction for the newspaper of
record for 2020.
Mayor Grant stated he wanted to stay with the Pioneer Press because of its large circulation.
After discussion, Council consensus was to direct staff to keep the Pioneer Press as the City’s
newspaper of record.
F. Council Tracker
After discussion, no changes were made to the tracker.
2. COUNCIL COMMENTS AND STAFF UPDATES
None.
ARDEN HILLS CITY COUNCIL WORK SESSION – DECEMBER 16, 2019 7
ADJOURN
Mayor Grant adjourned the City Council Work Session meeting at 6:51 p.m.
__________________________ __________________________
Jolene Trauba David Grant
City Clerk Mayor
Approved: January 13, 2020
CITY OF ARDEN HILLS, MINNESOTA
SPECIAL CITY COUNCIL MEETING
DECEMBER 16, 2019
7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor David Grant called to order the Special City
Council meeting at 7:00 p.m.
Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave
McClung and Steve Scott
Absent: None
Also present: City Administrator Dave Perrault; Interim Public Works Director/City
Engineer Todd Blomstrom; Senior Engineering Technician David Swearingen; Stacie
Kvilvang, Ehlers & Associate; Samuel Clark, Greene Espel; and Deputy Clerk Jolene
Trauba
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve the meeting agenda as presented. The motion carried
unanimously (5-0).
2. CONSENT CALENDAR
A. Motion to Approve Consent Agenda Item - Claims and Payroll
B. Motion to Approve the 2020-2021 Local Union No. 49 Labor Agreement – Union
Employees
C. Motion to Approve 2020 Tobacco License Renewals
D. Motion to Approve 2020 Liquor License Renewals
E. Consideration of Employee Discipline, Public Works Maintenance Worker
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve the Consent Calendar as presented and to authorize
ARDEN HILLS SPECIAL CITY COUNCIL – DECEMBER 16, 2019 2
execution of all necessary documents contained therein. The motion carried
unanimously (5-0).
3. PULLED CONSENT ITEMS
None.
4. PUBLIC HEARINGS
A. Establishment of TIF District No. 5 (TCAAP), Modification to Development
District No. 1 and Interfund Loan
Stacie Kvilvang, Ehlers & Associates, requested the Council consider the establishment of TIF
District No. 5. She discussed how TIF Districts were used as a financing tool. She reviewed the
location of the proposed TIF District and noted this land would be re-platted in the future. She
reported this would be a redevelopment TIF district which provides the City with greater
flexibility. It was noted the boundaries of Development District No. 1 were being expanded to be
coterminous with the City boundaries. She explained that if development began in 2021, then the
first TIF would begin to be collected in 2023.
Councilmember Holden asked what was meant by the term “decertify”.
Ms. Kvilvang explained to decertify a TIF District would mean that the district was no longer
receiving tax increment and it was over.
Councilmember Holmes questioned what TIF districts the City had at this time.
Ms. Kvilvang discussed the two active TIF districts the City had in place at this time.
Councilmember Holmes stated she was concerned about the $12 million figure that was being
proposed for affordable housing. She reported the Council has not designated any consideration
for affordable housing. She asked if this number should be moved to another category.
Ms. Kvilvang reported this was a plug number and could be adjusted in the future. She explained
the Council was not obligated to provide affordable housing with this figure.
Councilmember Holden indicated if the Council were to leave this number in place, people may
assume the City was setting aside $12 million for affordable housing. She stated she did not like
the perception this would give to the public. She recommended the line item be renamed housing
instead of affordable housing.
Ms. Kvilvang reported the numbers and categories within the TIF plan were in accordance with
State Auditor requirements. She commented if the Council wanted to adjust the numbers, this
could be done.
Councilmember Holden asked where the $96 million budget comes from.
ARDEN HILLS SPECIAL CITY COUNCIL – DECEMBER 16, 2019 3
Ms. Kvilvang stated this was the total amount of TIF the City anticipates generating from the
TCAAP project over the next 30 years. Further discussion ensued regarding the base value of the
land on TCAAP.
Councilmember McClung inquired if the proposed TIF plan binds the Council to a present or
future amount of TIF.
Ms. Kvilvang reported the Council would not be bound to provide TIF to a private developer(s).
Councilmember Holmes questioned how staff came up with the $12 million figure for affordable
housing.
Ms. Kvilvang explained this number was roughly 10% of the overall tax increment.
Councilmember McClung stated he believed the comments made this evening make it very clear
that the City has not promised to spend $12 million on affordable housing, but rather that this was
a number plugged into the TIF plan and the number can be adjusted.
Councilmember Holden asked how much time the City had to place a project in this TIF District.
Ms. Kvilvang indicated the City would have up to six years per State law.
Councilmember Holden inquired why the Council was holding a special meeting to vote on this
matter tonight.
Ms. Kvilvang explained this was being done because the legislation to create a special
redevelopment TIF District ends on December 31, 2019.
Mayor Grant opened the public hearing at 7:30 p.m.
With no one coming forward to speak, Mayor Grant closed the public hearing at 7:31 p.m.
5. NEW BUSINESS
A. Resolution 2019-048, Approving the Modification to the Development
Program for Development District No. 1 and Establishing Tax Increment
Financing District No. 5; TCAAP Within Development District. No. 1 and
Approving the Tax Increment Financing Plan Therefor
Stacie Kvilvang, Ehlers & Associates, requested the Council adopt a Resolution that would
approve a modification to the Development Program for Development District No. 1 and
Establish TIF District No. 5 for TCAAP within Development District No. 1 and approving the TIF
plan. It was noted a Public Hearing was held for this item.
Mayor Grant recommended the use of funds be amended.
ARDEN HILLS SPECIAL CITY COUNCIL – DECEMBER 16, 2019 4
Councilmember McClung suggested the Council make a motion as recommended by staff and
that the motion then be amended.
Mayor Grant supported this recommendation.
MOTION: Councilmember McClung moved and Councilmember Holden seconded a
motion to adopt Resolution #2019-048 Approving the Modification to the
Development Program for Development District No. 1 and Establishing Tax
Increment Financing District No. 5: TCAAP within Development District No.
1 and Approving the Tax Increment Financing Plan.
Councilmember Scott asked if any amount needed to be specified for the TIF District.
Ms. Kvilvang reported the plan would be approved as is with this motion or the Council could
choose to amend the TIF plan budget.
Mayor Grant supported taking $10 million out of the affordable housing bucket and placing $5
million each into land acquisition and utilities, with $2 million remaining in affordable housing.
AMENDMENT: Councilmember McClung moved and Mayor Grant seconded a motion
to amend the Affordable Housing line for item for TIF District No. 5
removing $10 million and placing $5 million each into Land
Acquisition and Utilities with $2 million remaining in Affordable
Housing.
Councilmember McClung stated he would support the proposed amendment for perception sake
and noted the numbers could be changed at any time in the future.
Councilmember Holmes believed the $12 million was an arbitrary number and this concerned
her.
The amendment carried (5-0).
The amended motion carried (5-0).
6. UNFINISHED BUSINESS
None.
7. COUNCIL COMMENTS
Councilmember McClung thanked the Council and public for their well wishes. He stated he
was recovery nicely from his recent surgery. He wished everyone Happy Holidays and a Happy
New Year.
ARDEN HILLS SPECIAL CITY COUNCIL – DECEMBER 16, 2019 5
Councilmember Holmes indicated she received a meeting notice regarding Lake Johanna
Boulevard and speeding concerns. She encouraged the City Council to be involved in future
discussions.
Mayor Grant reported the Ramsey County 911 Dispatch Policy Committee met last week and
discussed the emergency cut over. He commented further on how this process occurred and noted
all went well.
ADJOURN
MOTION: Councilmember Holmes moved and Councilmember Holden seconded a
motion to adjourn. The motion carried unanimously (5-0).
Mayor Grant adjourned the Regular City Council Meeting at 7:47 p.m.
__________________________ __________________________
Jolene Trauba David Grant
Deputy City Clerk Mayor
CONSENT ITEM 6A
MEMORANDUM
DATE:
January 13, 2020
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Gayle Bauman, Finance Director
Pang Silseth, Accounting Analyst
SUBJECT:
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
A. Approve Claims and Payroll
or
B. Reject Claims and Payroll
Background
Payroll is processed biweekly and accounts payable is processed weekly.
Budget Impact
NA
Attachments
2019 Payroll #26 ……………………………………………………………. $86,167.79
2020 Payroll #1 ……………………………………………………………. $105,603.55
Total Payroll $191,771.34
Paid Claims---12/07/2019 through 01/03/2020
(Check Nos. 48962-49027 and ACH Checks) ……………………………... $1,848,624.09
Total Accounts Payable $1,848,624.09
Total Claims $2,040,395.43
CITY OF ARDEN HILLS
PAYROLL # 26
CHECKS DATED: 12/27/19
Biweekly: 12/07/19 - 12/20/19
EMPLOYEE DEDUCTIONS AMT.Payment Method
FIT 5,944.76 EFT
SIT 2,834.76 EFT
FICA Oasdi 3,793.26 EFT
FICA Medicare 964.28 EFT
TOTAL TAXES 13,537.06
Health Premium 1,729.62 A/P Check*
Dental Premium 284.92 A/P Check*
FSA Health Care Reimb. 0.00 A/P Check*
FSA Dependent Care Reimb. 208.33 A/P Check*
TOTAL FLEXIBLE SPENDING 2,222.87
HSA Health Saving 368.33
Health Care Savings Plan-Retirement 6,641.41 EFT
Health Care Savings Plan-2% 380.41 EFT
Health Care Savings Plan-4% 377.05 EFT
TOTAL HEALTH SAVINGS 7,767.20
PERA 4,191.11 EFT
ICMA 2,719.42 EFT
Central Pension Fund-Union 582.24 A/P Check*
MN State Retirement System 504.56 EFT
TOTAL RETIREMENT 7,997.33
IUOE 49 Dues (Union) 140.00 A/P Check*
LTD/STD Insurance 0.00 A/P Check*
PERA Life Insurance 32.00 A/P Check*
Life/Addl/Dep Life 77.53 A/P Check*
Life/Addl 28.20
UNUM 19.51 A/P Check*
AFLAC 53.18 EFT
TOTAL VOLUNTARY 350.42
Total Employee Deductions 31,874.88
Net Payroll 0.00
Direct Deposit 44,321.04 EFT
Gross Payroll Tie-Out 76,195.92
Plus City Paid Benefit 9,971.87
TOTAL PAYROLL COST 86,167.79
FICA TIE-OUT
Gross Payroll 76,195.92
Less Total FSA 2,222.87
Less Total HAS 7,767.20
Less Voluntary Ins 81.38
Plus ICMA Employer 378.42
Net P/R Subject to FICA 66,502.89
FICA Oasdi @ 6.20% 3,793.26
FICA Medicare @ 1.45% 964.28
Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax
Deposit Service. Transfers are typically made up to two days after the payroll date.
* A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report.
Checks may be paid this week or the following week.
CITY BENEFIT
3,793.26
964.28
4,757.54
0.00
0.00
0.00
0.00
0.00
4,835.91
378.42
5,214.33
0.00
0.00
CITY OF ARDEN HILLS
PAYROLL # 1
CHECKS DATED: 01/10/20
Biweekly: 12/21/19 - 01/03/20
EMPLOYEE DEDUCTIONS AMT.Payment Method
FIT 6,818.02 EFT
SIT 3,054.34 EFT
FICA Oasdi 4,514.01 EFT
FICA Medicare 1,055.71 EFT
TOTAL TAXES 15,442.08
Health Premium 1,391.25 A/P Check*
Dental Premium 241.04 A/P Check*
FSA Health Care Reimb. 0.00 A/P Check*
FSA Dependent Care Reimb. 208.33 A/P Check*
TOTAL FLEXIBLE SPENDING 1,840.62
HSA Health Saving 378.33
Health Care Savings Plan-Retirement 0.00 EFT
Health Care Savings Plan-2% 418.75 EFT
Health Care Savings Plan-4% 452.53 EFT
TOTAL HEALTH SAVINGS 1,249.61
PERA 4,449.64 EFT
ICMA 2,594.75 EFT
Central Pension Fund-Union 537.60 A/P Check*
MN State Retirement System 750.00 EFT
TOTAL RETIREMENT 8,331.99
IUOE 49 Dues (Union) 122.50 A/P Check*
LTD/STD Insurance 1,212.37 A/P Check*
PERA Life Insurance 32.00 A/P Check*
Life/Addl/Dep Life 77.94 A/P Check*
Life/Addl non-tax 28.20 A/P Check*
UNUM 19.51 A/P Check*
AFLAC 22.76 EFT
TOTAL VOLUNTARY 1,515.28
Total Employee Deductions 28,379.58
Net Payroll 0.00
Direct Deposit 47,186.28 EFT
Gross Payroll Tie-Out 75,566.04
Plus City Paid Benefit 30,037.51
TOTAL PAYROLL COST 105,603.55
FICA TIE-OUT
Gross Payroll 75,566.04
Less Total FSA 1,840.62
Less Total H.SA 1,249.61
Less Voluntary Ins 50.96
Plus ICMA Employer 381.82
Net P/R Subject to FICA 72,806.67
FICA Oasdi @ 6.20% 4,514.01
FICA Medicare @ 1.45% 1,055.71
Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax
Deposit Service. Transfers are typically made up to two days after the payroll date.
* A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report.
Checks may be paid this week or the following week.
103.20
5,516.02
103.20
381.82
16,460.14
685.30
17,145.44
1,703.13
1,703.13
5,134.20
5,569.72
CITY BENEFIT
4,514.01
1,055.71
Accounts Payable
User:
Printed:
pang.silseth
1/8/2020 4:16 PM
Checks by Date - Detail by Check Date
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
0189 Gopher State One-Call, Inc.12/13/2019ACH
9110184 November Locates 58.50
9110184 November Locates 58.50
9110184 November Locates 58.50
175.50Total for this ACH Check for Vendor 0189:
0292 Oxygen Service Company, Inc.12/13/2019ACH
03451930 November Rental 24.00
24.00Total for this ACH Check for Vendor 0292:
0319 City of Roseville 12/13/2019ACH
0227356 December Phone 407.00
0227391 December IT Support 4,598.00
5,005.00Total for this ACH Check for Vendor 0319:
0339 Ferguson Waterworks 2516 12/13/2019ACH
0348112 Gate Valve 201.48
0348114 Gate Valve 308.49
0348118 Gate Valve 154.63
664.60Total for this ACH Check for Vendor 0339:
0382 ICMA Retirement Trust - 106944 12/13/2019ACH
100.12.2019 PR Batch 00100.12.2019 ICMA Employer Percent 401PR Batch 00100.12.2019 ICMA Employee Percent 401 378.42
100.12.2019 PR Batch 00100.12.2019 ICMA Employee Percent 401PR Batch 00100.12.2019 ICMA Employee Percent 401 327.96
706.38Total for this ACH Check for Vendor 0382:
0387 ICMA Retirement Trust- #302482 12/13/2019ACH
100.12.2019 PR Batch 00100.12.2019 ICMA Employee DeductionPR Batch 00100.12.2019 ICMA Employee Deduction 1,853.54
100.12.2019 PR Batch 00100.12.2019 ICMA Employee PercentPR Batch 00100.12.2019 ICMA Employee Deduction 382.87
2,236.41Total for this ACH Check for Vendor 0387:
0469 Pember Companies, Inc.12/13/2019ACH
11337 Colleen Ave Storm Drain Improvement P3 6,476.06
6,476.06Total for this ACH Check for Vendor 0469:
0478 Truck Utilities Mfg. Company Inc.12/13/2019ACH
5345338 Plow Light Kit 234.19
5345483 Bucket Truck 880.00
5345483 Bucket Truck 2,640.00
3,754.19Total for this ACH Check for Vendor 0478:
0940 Zee Medical Services Inc.12/13/2019ACH
54051685 First Aid Supplies 65.05
Page 1AP Checks by Date - Detail by Check Date (1/8/2020 4:16 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
54051685 First Aid Supplies 80.70
145.75Total for this ACH Check for Vendor 0940:
11107 Gayle Bauman 12/13/2019ACH
12102019 Mileage Reimbursement 11.60
11.60Total for this ACH Check for Vendor 11107:
1115 WSB & Associates, Inc.12/13/2019ACH
R-013559-000-10 2019 GIS-October 1,332.00
R-013559-000-9 2019 GIS-September 820.50
R-013785-000-6 TCAAP-September 1,411.00
R-013785-000-7 TCAAP-October 2,158.00
R-014152-000-5 Tennis Court Improvement-September 5,007.50
R-014152-000-6 Tennis Court Improvement-October 6,528.00
R-014297-000-1 Parking Lots Soil Boring-September 13,497.00
R-014908-000-1 Lake Valentine Pedestrian/Traffic-October 6,906.50
R-015243-000-1 Mounds View HS Parking, Jul-Nov 3,605.00
41,265.50Total for this ACH Check for Vendor 1115:
1125 Bolton & Menk, Inc.12/13/2019ACH
0233767 PC 18-014 414.00
414.00Total for this ACH Check for Vendor 1125:
1330 MN CLN SERVICES Inc.12/13/2019ACH
1219NN01 Janitorial Service-November 1,554.58
1,554.58Total for this ACH Check for Vendor 1330:
1408 Supply Solutions LLC 12/13/2019ACH
25665 CH Supplies 100.66
100.66Total for this ACH Check for Vendor 1408:
1630 Pomp's Tire Service Inc.12/13/2019ACH
210449940 Tires 134.27
134.27Total for this ACH Check for Vendor 1630:
2851 MC Tool & Safety Sales Inc.12/13/2019ACH
006361 Gloves 96.82
96.82Total for this ACH Check for Vendor 2851:
4889 Community Footworks 12/13/2019ACH
12042019 December Foot Clinic 336.80
336.80Total for this ACH Check for Vendor 4889:
7501 Kelly & Lemmons, P.A.12/13/2019ACH
52087 November Prosecution 3,205.19
3,205.19Total for this ACH Check for Vendor 7501:
8032 Pace Analytical Field Svc Inc.12/13/2019ACH
1219-2678 Drinking Water November 716.75
716.75Total for this ACH Check for Vendor 8032:
ANDL Anderberg Inc.12/13/2019ACH
Page 2AP Checks by Date - Detail by Check Date (1/8/2020 4:16 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
192036-01 Winter 2019/2020 Rec Guide 2,912.00
2,912.00Total for this ACH Check for Vendor ANDL:
TOII Tokle Inspections, Inc 12/13/2019ACH
12012019 November Electrical Inspections 2,421.60
2,421.60Total for this ACH Check for Vendor TOII:
2648 Farnsworth, Jon 12/13/201948962
12052019 Mailbox Repair 69.80
69.80Total for Check Number 48962:
0390 INT'L Union Operating Engineers-Union Dues12/13/201948963
122019 December Dues 280.00
280.00Total for Check Number 48963:
10271 MN PEIP 12/13/201948964
913855 Nov/Dec 2019 & Jan 2020 Insurance 11,539.56
11,539.56Total for Check Number 48964:
10358 Danica Mooney-Jones 12/13/201948965
11272019 Mileage Reimbursement 14.04
14.04Total for Check Number 48965:
10279 Neofunds Inc.12/13/201948966
40138173 Postage Supplies 40.00
6418.122019 Postage 11/27 1,000.00
N8035986 Q4 2019 Lease 1,297.71
2,337.71Total for Check Number 48966:
7067 Scott Neu 12/13/201948967
12122019 Breakfast with Santa 140.00
140.00Total for Check Number 48967:
6073 Northstar Inspection Service, Inc 12/13/201948968
1900LV.122019 1900 Lake Valentine 21,441.37
4800Ham.122019 4800 Hamline Ave 13,301.28
4800Ham.122019 4800 Hamline Ave 1,503.12
36,245.77Total for Check Number 48968:
1208 Premium Waters, Inc 12/13/201948969
610207-11-19 November Water 82.98
613317-11-19 November Water 122.78
205.76Total for Check Number 48969:
0811 Ramsey County 12/13/201948970
PRMG-004355 2nd Half 2019 Public Works Facility 13,275.45
PRMG-004355 2nd Half 2019 Public Works Facility 5,900.20
PRMG-004355 2nd Half 2019 Public Works Facility 13,275.45
PRMG-004355 2nd Half 2019 Public Works Facility 26,550.90
59,002.00Total for Check Number 48970:
0282 Republic Services Inc. #899 12/13/201948971
Page 3AP Checks by Date - Detail by Check Date (1/8/2020 4:16 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
0899-003464636 November Recycling 7,116.99
7,116.99Total for Check Number 48971:
1054 SHI International Corp.12/13/201948972
B10953803 Printer 154.03
154.03Total for Check Number 48972:
0336 T.A. Schifksy & Sons, Inc.12/13/201948973
65529 Asphalt Purchase 11/24-11/30 260.65
260.65Total for Check Number 48973:
0925 T-Mobile 12/13/201948974
841463567.1119 November Service 28.70
28.70Total for Check Number 48974:
0045 USA Football Attn: NFL Flag 12/13/201948975
2860495 Flag Football 1,375.00
1,375.00Total for Check Number 48975:
1081 Utility Logic 12/13/201948976
11976 Metal Detector Repair 40.61
11976 Metal Detector Repair 40.60
11976 Metal Detector Repair 40.60
121.81Total for Check Number 48976:
1161 Valley-Rich Co., Inc.12/13/201948977
27787 Gate Valve-Snelling/Keithson 5,930.00
5,930.00Total for Check Number 48977:
197,179.48Total for 12/13/2019:
0550 American Engineering Testing, Inc 12/20/2019ACH
909466 Colleen Avenue 950.45
950.45Total for this ACH Check for Vendor 0550:
0750 Verizon Wireless 12/20/2019ACH
9843981452 Service 12/11-1/10 1,166.43
1,166.43Total for this ACH Check for Vendor 0750:
0922 North Suburban Access Corporation 12/20/2019ACH
2019-230 November Service 543.20
543.20Total for this ACH Check for Vendor 0922:
1252 Campbell Knutson - Attorneys at Law 12/20/2019ACH
3231G-1119 November Legal Services PC 19-002 46.50
3231G-1119 November Legal Services 573.50
3231G-1119 November Legal Services 738.70
3231G-1119 November Legal Services PC 19-015 124.00
3231G-1119 November Legal Services 124.00
3231G-1119 November Legal Services 2,976.00
3231G-1119 November Legal Services 409.60
Page 4AP Checks by Date - Detail by Check Date (1/8/2020 4:16 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
4,992.30Total for this ACH Check for Vendor 1252:
CANON Canon Financial Services Inc.12/20/2019ACH
20849190 Copier 1,215.08
20849190 Copier 214.42
1,429.50Total for this ACH Check for Vendor CANON:
GrantD David Grant 12/20/2019ACH
12162019 Mileage Reimbursement 58.60
58.60Total for this ACH Check for Vendor GrantD:
4050 Advanced Engineering and Enivornmental Serv Inc.12/20/201948978
66182 Water System Model-November 2,398.50
2,398.50Total for Check Number 48978:
0131 Beisswenger's How-To Store 12/20/201948979
253168 Keys 29.80
253863 safety equipment 82.95
112.75Total for Check Number 48979:
10270 Collins Electrical Construction Corp 12/20/201948980
8184 Warming House 925.21
925.21Total for Check Number 48980:
1033 Comcast 12/20/201948981
44271.0120 Service 12/21-1/20 6.30
6.30Total for Check Number 48981:
10361 Craig Rapp, LLC 12/20/201948982
12.06.19 Development Program 1,175.00
1,175.00Total for Check Number 48982:
0841 Ehlers & Associates, Inc.12/20/201948983
82300 TCAAP November 195.00
195.00Total for Check Number 48983:
4999 Hirshfield's Paint Mfg., Inc.12/20/201948984
0000931-IN Athletic Field Striping 1,512.50
1,512.50Total for Check Number 48984:
10218 HR Green Inc.12/20/201948985
131489 Grant Road-November 1,557.60
131490 Shorewood Drive-November 2,674.14
4,231.74Total for Check Number 48985:
0495 Lake Johanna Fire Department Inc.12/20/201948986
721 2019 Cap Equip Replacement 33,361.79
33,361.79Total for Check Number 48986:
10360 Northwestern Power Equipment Co, Inc 12/20/201948987
190448DJ Arden Manor Meter Pit 6,101.75
Page 5AP Checks by Date - Detail by Check Date (1/8/2020 4:16 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
6,101.75Total for Check Number 48987:
0811 Ramsey County 12/20/201948988
EMCOM-008101 Fleet Support-November 24.96
EMCOM-008137 911 Dispatch Service-November 3,552.56
EMCOM-008154 CAD Service-November 728.15
FLEET-000519 Fuel-November 2,194.80
FLEET-000522 Equipment Service & Parts-October 4,532.00
FLEET-000522 Equipment Service & Parts-October 3,241.38
SHRFL-001835 Law Enforcement-November 103,437.74
117,711.59Total for Check Number 48988:
6225 Sand Creek EAP LLC 12/20/201948989
SDC797-IN PW Org Development-November 445.00
SDC798-IN Org Development-November 468.02
913.02Total for Check Number 48989:
0751 Short Elliott Hendrickson, Inc.12/20/201948990
377667 Interim PW Dir - November 546.00
377667 Interim PW Dir - November 2,184.00
377667 Interim PW Dir - November 1,092.00
377667 Interim PW Dir - November 546.00
377667 Interim PW Dir - November 546.00
377667 Interim PW Dir - November 2,184.00
377667 Interim PW Dir - November 327.60
377667 Interim PW Dir - November 1,310.40
377667 Interim PW Dir - November 2,184.00
377669 Old Snelling CRE- November 4,918.91
15,838.91Total for Check Number 48990:
0327 Staples, Inc.12/20/201948991
3432004941 Supplies 143.79
3432730470 Supplies 312.57
456.36Total for Check Number 48991:
6555 TKDA Inc.12/20/201948992
002019005272 Highway 10 Watermain-November 46.96
46.96Total for Check Number 48992:
3099 Tri-State Bobcat, Inc.-Little Canada 12/20/201948993
A66621 Parts 44.78
A66622 Parts 11.91
V89297 2010 Toolcat 85435 Maintenance 4,207.34
4,264.03Total for Check Number 48993:
1300 UniFirst Corporation 12/20/201948994
090 0524995 Mat Service-December 126.53
126.53Total for Check Number 48994:
9755 Verizon Connect 12/20/201948995
OSV000001964682 November Service 303.20
303.20Total for Check Number 48995:
Page 6AP Checks by Date - Detail by Check Date (1/8/2020 4:16 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
10277 Williams Scotsman, Inc.12/20/201948996
7335645 Hazelnut Warminghouse 11/26-12/25 1,364.06
1,364.06Total for Check Number 48996:
200,185.68Total for 12/20/2019:
0319 City of Roseville 12/27/2019ACH
0227743 Booster Station Improvements 76,053.52
76,053.52Total for this ACH Check for Vendor 0319:
0327 Staples, Inc.12/27/2019ACH
3433009403 Supplies 48.78
3433543871 Supplies 63.45
3433543871 Supplies 94.61
3433615692 Supplies 7.99
214.83Total for this ACH Check for Vendor 0327:
0382 ICMA Retirement Trust - 106944 12/27/2019ACH
PR 19-26 PR Batch 00101.12.2019 ICMA Employer Percent 401PR Batch 00101.12.2019 ICMA Employee Percent 401 378.42
PR 19-26 PR Batch 00101.12.2019 ICMA Employee Percent 401PR Batch 00101.12.2019 ICMA Employee Percent 401 327.96
706.38Total for this ACH Check for Vendor 0382:
0387 ICMA Retirement Trust- #302482 12/27/2019ACH
PR 19-26 PR Batch 00101.12.2019 ICMA Employee DeductionPR Batch 00101.12.2019 ICMA Employee Deduction 1,853.54
PR 19-26 PR Batch 00101.12.2019 ICMA Employee PercentPR Batch 00101.12.2019 ICMA Employee Deduction 537.92
2,391.46Total for this ACH Check for Vendor 0387:
0576 TimeSaver Off Site Secretarial Inc.12/27/2019ACH
M25288 Dec 9 CC Meeting 145.00
M25288 Dec 4 PC Meeting 145.00
290.00Total for this ACH Check for Vendor 0576:
0731 MIDWAY FORD 12/27/2019ACH
537237 Vehicle #85455 Service 79.95
79.95Total for this ACH Check for Vendor 0731:
10343 Tim Beebe 12/27/2019ACH
12242019 Clothing Allowance 150.00
150.00Total for this ACH Check for Vendor 10343:
10365 Jennifer Shull 12/27/2019ACH
12182019 Mileage Reimbursement 7.54
7.54Total for this ACH Check for Vendor 10365:
1408 Supply Solutions LLC 12/27/2019ACH
25939 CH Supplies 160.55
160.55Total for this ACH Check for Vendor 1408:
1785 EcoEnvelopes LLC 12/27/2019ACH
12262019 January 2020 UB 300.00
12262019 January 2020 UB 300.00
Page 7AP Checks by Date - Detail by Check Date (1/8/2020 4:16 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
12262019 January 2020 UB 300.00
900.00Total for this ACH Check for Vendor 1785:
5493 Jolene Trauba 12/27/2019ACH
12202019 Mileage Reimbursement 16.47
16.47Total for this ACH Check for Vendor 5493:
5587 CES Imaging Inc.12/27/2019ACH
INV109084 December Rental 60.00
60.00Total for this ACH Check for Vendor 5587:
6239 Har Mar Lock & Service Center 12/27/2019ACH
2199357 Water Tower Rekey 188.50
188.50Total for this ACH Check for Vendor 6239:
7084 OmniSite 12/27/2019ACH
67964 Advantage Plan 10/11-12/31 37.07
37.07Total for this ACH Check for Vendor 7084:
8032 Pace Analytical Field Svc Inc.12/27/2019ACH
1219-2726 Drinking Water December 681.75
681.75Total for this ACH Check for Vendor 8032:
ALPI Allegra Print & Imaging Inc.12/27/2019ACH
159775 December Newsletter 1,736.12
1,736.12Total for this ACH Check for Vendor ALPI:
HANSJ Julie Hanson 12/27/2019ACH
12242019 Expense Reimbursement 38.28
12242019 Mileage Reimbursement 54.27
92.55Total for this ACH Check for Vendor HANSJ:
JOHC Johnson Controls Inc.12/27/2019ACH
1-91320932075 Radiator Repair 6,458.20
1-91339528934 Leaky Valve Repair 1,988.24
8,446.44Total for this ACH Check for Vendor JOHC:
APPB Apple Business Forms, Inc.12/27/201948997
12075 Tax Forms 225.54
225.54Total for Check Number 48997:
0841 Ehlers & Associates, Inc.12/27/201948998
82339 TIF #5-2nd Half 3,000.00
3,000.00Total for Check Number 48998:
UB*00386 Jeff Fog 12/27/201948999
Refund Check 002610-000, 3421 Snelling Avenue N 27.81
27.81Total for Check Number 48999:
1193 Further Inc.12/27/201949000
1435380 December Fees 55.65
Page 8AP Checks by Date - Detail by Check Date (1/8/2020 4:16 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
55.65Total for Check Number 49000:
UB*00382 Ron Gardas 12/27/201949001
Refund Check 001450-000, 1809 Chatham Avenue 487.79
487.79Total for Check Number 49001:
9045 Happy Feet Dance Company LLC 12/27/201949002
12182019 Fall/Winter Dance 2,262.00
2,262.00Total for Check Number 49002:
UB*00380 Karl Kangas 12/27/201949003
Refund Check 006928-000, 1475 Skiles Lane 178.71
178.71Total for Check Number 49003:
0495 Lake Johanna Fire Department Inc.12/27/201949004
726 2019 Equip Reimb-Parking Lot 13,159.54
13,159.54Total for Check Number 49004:
1440 Hongyi Lan 12/27/201949005
1224209 2019 Fall Tai Chi 192.00
192.00Total for Check Number 49005:
UB*00377 Lester Lee 12/27/201949006
Refund Check 000405-000, 4118 Gale Circle 8.19
8.19Total for Check Number 49006:
10362 Marco Technologies, LLC 12/27/201949007
INV7118602 Network Camera 242.51
242.51Total for Check Number 49007:
UB*00378 Mary Mee 12/27/201949008
Refund Check 001658-000, 1520 Edgewater Avenue 30.37
30.37Total for Check Number 49008:
0155 Office of MN IT Services 12/27/201949009
W19110583 November Phones 736.42
736.42Total for Check Number 49009:
UB*00384 Joyce Peake 12/27/201949010
Refund Check 001510-000, 4047 Fairview Avenue N 8.02
8.02Total for Check Number 49010:
0811 Ramsey County 12/27/201949011
FLEET-000528 Equipment Service & Parts-November 924.00
FLEET-000528 Equipment Service & Parts-November 223.91
PUBW-018143 Oak Avenue Paving 5,568.75
PUBW-018336 County Rd F Improvements 256,991.50
PUBW-018336 County Rd F Improvements 136,392.55
PUBW-018337 County Rd F Improvements 43,688.44
PUBW-018338 County Rd I Fiber Conduit 47,085.58
SHRFL-001844 Law Enforcement-December 103,437.74
Page 9AP Checks by Date - Detail by Check Date (1/8/2020 4:16 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
594,312.47Total for Check Number 49011:
UB*00383 Karen Regan 12/27/201949012
Refund Check 008044-000, 1468 Arden View Drive 189.39
189.39Total for Check Number 49012:
UB*00381 REM Holdings LLC 12/27/201949013
Refund Check 011981-000, 1517 Dawn Circle 51.89
51.89Total for Check Number 49013:
UB*00379 Steven Rhude 12/27/201949014
Refund Check 000837-000, 1467 Royal Lane 72.71
72.71Total for Check Number 49014:
10364 William F Short 12/27/201949015
12192019 Administrative Hearing July-December 2019 200.00
200.00Total for Check Number 49015:
10354 St. Paul Pioneer Press 12/27/201949016
1119572589 PC 19-002 28.38
1119572589 PC 19-010 30.96
1119572589 Delinquent Utilities 31.39
90.73Total for Check Number 49016:
10315 Twin City Glass Contractors Inc.12/27/201949017
2819 Glass Replacement 950.00
950.00Total for Check Number 49017:
UB*00385 Antoinette Walton 12/27/201949018
Refund Check 001556-000, 4453 Old Highway 10 57.74
57.74Total for Check Number 49018:
708,752.61Total for 12/27/2019:
0243 Metropolitan Council-Waste Water 01/03/2020ACH
0001104498 Waste Water-January 67,355.40
67,355.40Total for this ACH Check for Vendor 0243:
2654 GoodPointe Technology Inc.01/03/2020ACH
3990 2020 Support Agreement 3,490.00
3,490.00Total for this ACH Check for Vendor 2654:
4375 Accela Inc.01/03/2020ACH
INV-ACC49821 2020 Maintenance Agreement 25,945.00
25,945.00Total for this ACH Check for Vendor 4375:
BOND Bond Trust Services Corp 01/03/2020ACH
52225 Utility Revenue Bonds 2018A 6,125.00
52225 Utility Revenue Bonds 2018A 39,375.00
52225 Utility Revenue Bonds 2018A 175,000.00
Page 10AP Checks by Date - Detail by Check Date (1/8/2020 4:16 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
52225 Utility Revenue Bonds 2018A 25,000.00
53543 Utility Revenue Bonds 2018A 64.00
53543 Utility Revenue Bonds 2018A 411.00
245,975.00Total for this ACH Check for Vendor BOND:
TCCC Twin Cities North Chamber of Commerce 01/03/2020ACH
2019395 2020 Membership 475.00
475.00Total for this ACH Check for Vendor TCCC:
AMPU APWA 01/03/202049019
859932-2020 2020 Membership-MC 252.50
252.50Total for Check Number 49019:
GFOA Government Finance Officers Association 01/03/202049020
0254001 2020 Membership 170.00
170.00Total for Check Number 49020:
UB*00388 T. Ryan Johnson 01/03/202049021
Refund Check 000241-002, 4404 Arden View Court 28.25
28.25Total for Check Number 49021:
0495 Lake Johanna Fire Department Inc.01/03/202049022
717 2020 Fire Contract-1st Half 310,493.23
310,493.23Total for Check Number 49022:
0222 League of Minnesota Cities 01/03/202049023
313113 MCMA Training 125.00
125.00Total for Check Number 49023:
5138 League of MN Cities Ins. Trust 01/03/202049024
40002726 2020 Property Insurance 86,554.00
86,554.00Total for Check Number 49024:
0600 NCPERS Group Life Ins 01/03/202049025
315800012020 January Insurance 64.00
64.00Total for Check Number 49025:
6748 Reliance Standard 01/03/202049026
GL154938.012020 January Insurance 1,576.31
1,576.31Total for Check Number 49026:
UB*00387 Carol Schjei 01/03/202049027
Refund Check 002440-000, 1140 Hunters Court 2.63
2.63Total for Check Number 49027:
742,506.32Total for 1/3/2020:
Page 11AP Checks by Date - Detail by Check Date (1/8/2020 4:16 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
Report Total (116 checks): 1,848,624.09
Page 12AP Checks by Date - Detail by Check Date (1/8/2020 4:16 PM)
CONSENT ITEM – 6B
MEMORANDUM
DATE: January 13, 2020
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Gayle Bauman, Finance Director
SUBJECT: Pay Equity Report
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
The City Council should consider a motion to approve the Arden Hills Pay Equity report due
January 2020.
Background
Local governments must comply with the provisions of the 1984 Local Government Pay Equity
Act. This includes filing a compensation compliance report with the Minnesota Management and
Budget Office (MMB) every three years. The Pay Equity Act was designed to ensure that local
government jurisdictions do not compensate female job classes consistently below male job classes
of comparable work value. Arden Hills last submitted a report in February 2017 which was for
salary data as of December 31, 2016.
Discussion
Using the State of Minnesota’s compensation software and the City’s payroll data, we have
calculated the compliance report based on salary data as of December 31, 2019. The results indicate
that the City is currently in compliance with the Local Government Pay Equity Act.
By approving the report, the Council is ensuring that the report has been filed with MMB and that
a copy has been provided to each exclusive bargaining unit representative. It is available to anyone
by request.
Budget Impact
None.
Attachments
A. Pay Equity Report
B. Interpretation guide
Pay Equity Implementation Report 1/7/2020Print Date:
Part A: Jurisdiction Identification
Jurisdiction:Jurisdiction Type:CityArden Hills
1245 West Highway 96
Arden Hills MN 55112
* DRAFT COPY *
Phone:Contact:E-Mail:(651) 792-7816Gayle Bauman gbauman@cityofardenhills.org
Part B: Official Verification
The job evaluation system used measured skill, effort
responsibility and working conditions and the same
system was used for all classes of employees.
1.
The system used was:
Description:
2.Health Insurance benefits for male and female classes of
comparable value have been evaluated and:
Part C: Total Payroll
is the annual payroll for the calendar year just ended
December 31.
3.An official notice has been posted at:
(prominent location)
informing employees that the Pay Equity Implementation
Report has been filed and is available to employees upon
request. A copy of the notice has been sent to each
exclusive representative, if any, and also to the public library.
The report was approved by:
(governing body)
(chief elected official)
(title)
Checking this box indicates the following:
Date Submitted:
X
There is no difference and female classes are not at a
disadvantage.
Consultant's System
City Hall and PW Employee Bulletin Board
Arden Hills City Council
David Grant
Mayor
SAFE system - Springsted
- signature of chief elected official
- approval by governing body
- all information is complete and accurate, and
- all employees over which the jurisdiction has final
budgetary authority are included
$1,904,257.00
Compliance Report
Jurisdiction:
Contact:Phone:
Arden Hills
1245 West Highway 96
Arden Hills MN 55112
2020
Case:
Report Year:
1 - 2019 DATA (Private (Jur Only))
Gayle Bauman gbauman@cityofardenhills.org(651) 792-7816 E-Mail:
The statistical analysis, salary range and exceptional service pay test results are shown below. Part I is general information
from your pay equity report data. Parts II, III and IV give you the test results.
For more detail on each test, refer to the Guide to Pay Equity Compliance and Computer Reports.
I. GENERAL JOB CLASS INFORMATION
Male
Classes
Female
Classes
Balanced
Classes
All Job
Classes
# Job Classes
# Employees
Avg. Max Monthly
Pay per employee
II. STATISTICAL ANALYSIS TEST
A. Underpayment Ratio =
Male
Classes
Female
Classes
a. # At or above Predicted Pay
b. # Below Predicted Pay
c. TOTAL
d. % Below Predicted Pay
(b divided by c = d)
*
*(Result is % of male classes below predicted pay divided by % of female classes below predicted pay.)
B. T-test Results
Degrees of Freedom (DF) = Value of T =
a. Avg. diff. in pay from predicted pay for male jobs =
b. Avg. diff. in pay from predicted pay for female jobs =
III. SALARY RANGE TEST = (Result is A divided by B)
A. Avg. # of years to max salary for male jobs =
B. Avg. # of years to max salary for female jobs =
IV. EXCEPTIONAL SERVICE PAY TEST = (Result is B divided by A)
A. % of male classes receiving ESP *
B. % of female classes receiving ESP
*(If 20% or less, test result will be 0.00)
9 10 0 19
16 12 0 28
6,167.44 6,402.17 6,268.04
55.56
7 6
2 4
9 10
22.22 40.00
26 -1.884
$18
$128
93.65
6.56
7.00
0.00
0.00
0.00
Job
Nbr
Class
Title
Nbr
Males
Nbr
Females
Class
Type
Jobs
Points
Min Mo
Salary
Max Mo
Salary
Yrs to Max
Salary
Yrs of
Service
Exceptional
Service Pay
2019 DATACase:
Arden Hills
Job Class Data Entry Verification List 378LGID:
1 Customer Service Specialist 0 2 F 160 $3,820.00 $4,839.00 7.00 0.00
2 Office Support Specialist 0 2 F 160 $3,820.00 $4,839.00 7.00 0.00
4 PW Maintenance Worker 8 0 M 186 $3,541.00 $4,969.00 3.00 0.00
16 Recreation Programmer 1 0 M 188 $4,049.00 $5,130.00 7.00 0.00
3 Accounting Clerk 0 1 F 195 $4,292.00 $5,437.00 7.00 0.00
20 Deputy Clerk 0 1 F 218 $4,550.00 $5,764.00 7.00 0.00
21 Communications Coordinator 0 1 F 238 $4,550.00 $5,764.00 7.00 0.00
22 Associate Planner 1 0 M 246 $4,823.00 $6,109.00 7.00 0.00
6 Accounting Analyst 0 1 F 251 $4,823.00 $6,109.00 7.00 0.00
5 Building Inspector 1 0 M 280 $5,112.00 $6,476.00 7.00 0.00
19 Recreation Coordinator 0 1 F 291 $5,112.00 $6,476.00 7.00 0.00
23 Senior Engineering Technician 1 0 M 302 $5,112.00 $6,476.00 7.00 0.00
18 City Clerk 0 1 F 340 $5,744.00 $7,276.00 7.00 0.00
10 Building Official 1 0 M 380 $6,089.00 $7,713.00 7.00 0.00
8 PW Superintendent 1 0 M 393 $6,089.00 $7,713.00 7.00 0.00
24 Comm Dev Manager/City Planner 1 0 M 407 $6,089.00 $7,713.00 7.00 0.00
12 Finance Director 0 1 F 590 $8,148.00 $10,322.00 7.00 0.00
26 Public Works Dir/City Engineer 0 1 F 600 $8,148.00 $10,322.00 7.00 0.00
25 City Administrator 1 0 M 675 $9,155.00 $11,597.00 7.00 0.00
19Job Number Count:
1
Case : 2019 DATA
Predicted Pay Report for Arden Hills 1/7/2020
100 200 300 400 500 600 700
4000
5000
6000
7000
8000
9000
10000
11000
12000
Male Jobs Female Jobs Balanced Jobs Predicted Pay
Line Continuation (Min)Line Continuation (Max)
PointsSalary
Page 1 of 2
1/7/2020
Job
Nbr
Job Title Job
Points
Max Mo
Salary
Job
Type
Nbr
Males
Pay
Difference
Predicted
Pay
Nbr
Females
Total
Nbr
Predicted Pay Report for Arden Hills
Case : 2019 DATA
1 Customer Service Specialist 160 $4,839.00 Female 0 $346.24 $4,492.76 2 2
2 Office Support Specialist 160 $4,839.00 Female 0 $346.24 $4,492.76 2 2
4 PW Maintenance Worker 186 $4,969.00 Male 8 ($13.28)$4,982.28 0 8
16 Recreation Programmer 188 $5,130.00 Male 1 $109.88 $5,020.12 0 1
3 Accounting Clerk 195 $5,437.00 Female 0 $284.92 $5,152.08 1 1
20 Deputy Clerk 218 $5,764.00 Female 0 $178.68 $5,585.32 1 1
21 Communications Coordinator 238 $5,764.00 Female 0 ($141.13)$5,905.13 1 1
22 Associate Planner 246 $6,109.00 Male 1 $236.73 $5,872.27 0 1
6 Accounting Analyst 251 $6,109.00 Female 0 ($71.70)$6,180.70 1 1
5 Building Inspector 280 $6,476.00 Male 1 $94.61 $6,381.39 0 1
19 Recreation Coordinator 291 $6,476.00 Female 0 $18.57 $6,457.43 1 1
23 Senior Engineering Technician 302 $6,476.00 Male 1 ($57.46)$6,533.46 0 1
18 City Clerk 340 $7,276.00 Female 0 $200.74 $7,075.26 1 1
10 Building Official 380 $7,713.00 Male 1 $0.00 $7,713.00 0 1
8 PW Superintendent 393 $7,713.00 Male 1 $0.00 $7,713.00 0 1
24 Comm Dev Manager/City Planner 407 $7,713.00 Male 1 $0.00 $7,713.00 0 1
12 Finance Director 590 $10,322.00 Female 0 ($92.33)$10,414.33 1 1
26 Public Works Dir/City Engineer 600 $10,322.00 Female 0 ($229.26)$10,551.26 1 1
25 City Administrator 675 $11,597.00 Male 1 $17.76 $11,579.24 0 1
Job Number Count: 19
Page 2 of 2
Interpreting Results of Compliance Tests
Your jurisdiction is required to pass four tests to be in compliance.
1. Completeness and Accuracy Test
Report is submitted on time
Data is correct
Required information has been provided
For more information, refer to the Guide to Understanding Pay Equity Compliance
2. Statistical or Alternative Test
Compares salary data to determine if female classes are paid consistently below male
classes of comparable work value (job points). The Minnesota Pay Equity Management
System will generate results applying the Statistical Analysis Test. Underpayment ratio
results of 80 and above are passing. In some cases, the Alternative Analysis is required and
consists of a manual review of the data. Refer to the following page to determine which
test applies to your report. For more information, refer to the Guide to Understanding Pay
Equity Compliance.
3. Salary Range Test
Compares the average number of years required for female classes to move through a
salary range consisting of a time-phased step progression to the average number of years
required for male classes. Results of 0 or 80 and above are passing scores. (Test does not
apply if years to achieve maximum salary are not defined or if salary ranges are not
defined). For more information, refer to the Guide to Understanding Pay Equity
Compliance.
4. Exceptional Service Pay Test
Compares the percentage of female classes receiving longevity or performance pay to the
percentage of male classes receiving longevity or performance pay. In noting exceptional
service pay, recipients must exceed the maximum salary reported. Results of 0 or 80 and
above are passing scores. (Test does not apply if exceptional service pay is not available in
your jurisdiction). For more information, refer to the Guide to Understanding Pay Equity
Compliance.
Interpreting Results of Compliance Tests
When to use Statistical and Alternative Analysis Tests
At least 6 male
classes & at
least one salary
range
T-Test results
equal to or
less than
Value of T
Compliance
Compliance
Refer to T-Test Table
Yes
Yes
Yes
Statistical
Analysis
80 or greater
Yes No
No
No
No
Alternative
Analysis
More than 20%
female classes are
at a disadvantage
A disadvantage occurs when a female job class:
• has more points and less pay than a male class and there are no male classes with more
points
• has the same points as a male class and less pay
• has points between two male classes and less pay than either
• rated lower than all male classes and pay is not reasonably proportionate to points as
other classes
AND the difference cannot be explained by years of service or performance
Out of
Compliance
Guide to Understanding Pay Equity Compliance Tests – 10/16 Page 3
Compliance Report
The statistical analysis, salary range and
exceptional service pay test results are shown
below. Part I is general information from the
Pay Equity Implementation Report data. Parts
II, III and IV of the Compliance Report give test
results. For more detail on each test, refer to
Minnesota Rules Chapter 3920.
Guide to Understanding Pay Equity Compliance Tests – 10/16 Page 4
Compliance Report
Explanations below correspond to shaded
numbers on page three.
1. Average Maximum Monthly Salary for
Employees in Male Classes
2. Average Maximum Monthly Salary for
Employees in Female Classes
3. Overall Average Maximum Monthly
Salary for an Employee
4. Underpayment Ratio
The minimum requirement to pass the
statistical analysis test is an underpayment
ratio of 80%. The underpayment ratio is
calculated by dividing the percentage of
male classes below predicted pay (item five)
by the percentage of female classes below
predicted pay (item six). In the example on
page three, 37.5 ÷ 25 = 150%. Jurisdictions
with an underpayment ratio below 80% can
improve their score by increasing salaries
for female classes to at or above predicted
pay. More details regarding predicted pay
are on pages six through 13.
If the underpayment ratio is less than 80%, a
jurisdiction may still pass the statistical
analysis test if the t-test results (explained in
item 7) are not statistically significant. The
t-test measures the average dollar difference
from predicted pay for male and female
classes.
5. Percentage of Male Classes Below
Predicted Pay
This percentage is calculated by dividing the
number of male classes below predicted pay
by the overall total of male classes. In the
example on page three, the total of male
classes is eight, and three fall below
predicted pay. Therefore, 3 ÷ 8 = 37.50%.
6. Percentage of Female Classes Below
Predicted Pay
This percentage is calculated by dividing the
number of female classes below predicted
pay by the overall total of female classes. In
the example on page three, the total of
female classes is four and one of those falls
below predicted pay. Therefore, 1 ÷ 4 =
25%.
7. T-Test & Degrees of Freedom
These numbers are used only for
jurisdictions with an underpayment ratio
below 80%, at least six male classes and at
least one class with a salary range. If the
underpayment ratio is 80% or more, these
numbers are not used nor are they used for
jurisdictions in the alternative analysis.
These numbers show the average dollar
amount that males and females are from
predicted pay and answer the question: Are
females paid less than males on average and,
is the underpayment of females statistically
significant?
To determine if these numbers show
statistical significance, they must be checked
against the table on page five. Find the DF
number in the “Degrees of Freedom”
column and then look across for the “Value
of T.” If the “value of t” on the compliance
report is less than the “value of t” on the
table, it means that either there is no
underpayment of female classes or that the
underpayment is not statistically significant.
If the t-test number is the same or more than
the “value of t” on the table, the
underpayment for female classes is
statistically significant and the jurisdiction
would not pass the test.
Salary increases for female classes sufficient
to eliminate statistical significance would
allow a jurisdiction to pass the statistical
analysis test even with an underpayment
ratio below 80%.
Guide to Understanding Pay Equity Compliance Tests – 10/16 Page 5
In the example on page three, t-test results
would not be used because the
underpayment ratio is above 80%, but let's
assume we needed to check these results.
First, we would find 16 in the DF column
and then look across to find the value of t at
1.746. Since our t-test number is -3.732,
well below the value of t on the table, these
results would show that on average, females
are not underpaid compared to males.
T-Test Table (5% Significance)
DF Value of t DF Value of t DF Value of t
1 6.314 12 1.782 23 1.714 2 2.920 13 1.771 24 1.711 3 2.353 14 1.761 25 1.708 4 2.132 15 1.753 26 1.706 5 2.015 16 1.746 27 1.703 6 1.943 17 1.740 28 1.701 7 1.895 18 1.734 29 1.699 8 1.860 19 1.729 30 1.697 9 1.833 20 1.725 40 1.684 10 1.812 21 1.721 60 1.671 11 1.796 22 1.717 120 1.658
Infinity 1.645
While the entire method for calculating t-test
results cannot be explained here, it is a
commonly accepted mathematical technique
for measuring statistical significance. The
formula is fairly complex, but basically it
factors in predicted pay, the dollar
difference from predicted pay and the
number of employees. The DF number is
the total number of employees in male or
female dominated classes only, minus two.
8. Average Dollar Amount Male Classes are
Above or Below Predicted Pay
In the example on page three, the maximum
monthly salary for male classes, on average,
is $2 above predicted pay.
9. Average Dollar Amount Female Classes
are Above or Below Predicted Pay
In the example on page three, the maximum
monthly salary for female classes, on
average, is $75 above predicted pay.
10. Salary Range Test
This number must be either 0% or 80% or
more to pass this test. In the example on
page three, 105.71% is passing.
Jurisdictions not passing this test can pass it
by reducing the number of years it takes for
female classes to reach maximum salaries,
increasing the number of years for males to
reach maximum salaries, or some
combination of both. A result of 0% would
mean that either there are no male classes
with an established number of years to move
through a salary range, no female classes
with an established number of years to move
through a salary range, or both. A
description of how the salary range test is
calculated is on page 18.
11. Exceptional Service Pay Test
This number must be either 0% or 80% or
more to pass this test. In the example on
page three, 50% is not passing. Jurisdictions
not passing this test can pass it by either
increasing the number of female classes that
receive exceptional service pay, decreasing
the number of male classes that receive
exceptional service pay, or some
combination of both. A result of 0% could
mean that fewer than 20% of male classes
receive exceptional service pay or that no
female classes receive exceptional service
pay. A description of how the exceptional
service pay test is calculated is on page 19.
DATE: January 13, 2020
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Northeast Youth and Family Services 2020 Contract
Budgeted Amount: Actual Amount: Funding Source:
$17,390 $17,389 General Fund
Council Should Consider
The Council should consider approving the Shared Service Agreement with Northeast Youth and
Family Services for 2020 and authorize the Mayor to execute it.
Background
NYFS is a non-profit social service agency whose mission is to meet the unmet developmental
needs of at-risk youth and families within their community environment with emphasis on
providing services through collaboration and coordination with existing community resources.
These services are available to youth and families residing in the northern suburbs of Ramsey
County, including, but not limited to, the municipalities which are signatory to agreements which
are identical to this Agreement (attached) and students and families from Independent School
Districts 621, 622, 623, 624, 282 and 832. The City has traditionally supported this organization.
Budget Impact
NYFS is increasing their 2020 ($17,389) cost by 6.8 percent over 2019 ($16,282).
Attachment
Attachment A: NYFS 2020 Contract
Attachment B: Summary of Services Provided by NYFS
CONSENT ITEM –6C
MEMORANDUM
Page 1 of 1
CONSENT ITEM – 6D
MEMORANDUM
DATE: January 13, 2020
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Julie Hanson, City Clerk
SUBJECT: Resolution 2020-001 Relating to the Organization of the City of Arden Hills
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
Council Should Consider
Approving Resolution 2020-001 Relating to the Organization of the City of Arden Hills.
Background
Per State law, the organization of the City of Arden Hills is re-established yearly. The City is
required to designate official depositories, the official newspaper, statutory authority, and
appointments.
Discussion
At its meeting on December 16, 2019, the City Council approved Resolution 2019-043
appointing City Council liaisons for commissions and committees as well as Mayor Pro Tem for
2020.
Resolution 2020-001 requests the appointment of all other required designations relating to
Arden Hills’ organization as required by law.
Budget Impact
N/A
Attachments
Attachment A: Resolution 2020-001
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2020-001
Resolution Relating to the Organization of the City of Arden Hills
BE IT RESOLVED by the City of Arden Hills, Ramsey County, Minnesota (City) as follows:
Section 1. Official Depository. Pursuant to Minnesota Statutes, Chapter 118A.02,
Subdivision 1, the City Council designates the following financial institutions as official
depositories for municipal funds:
a) US Bank
b) Affinity Plus Federal Credit Union
c) Wells Fargo Bank
d) RBC Wealth Management
e) 4M Fund (PMA Financial Network, Inc.)
Section 2. Official Newspaper. Pursuant to Minnesota Statutes, Section 412.831, the City
Council designates the following newspaper as official newspaper of the City:
a) St. Paul Pioneer Press
The Mayor and Clerk are authorized and directed to enter into agreements with the official
newspaper for the publication of items required by law to be published.
Section 3. Mayor Pro-Tem. Approved by Resolution 2019-043 on December 16, 2019.
Section 4. Officers: Employees: Appointment. The following persons are appointed to the
offices indicated.
City Administrator Dave Perrault
City Clerk Julie Hanson
Finance Director/Treasurer Gayle Bauman
Section 5. Acting Officers; Deputies. The following are appointed to the office indicated.
Acting Administrator: Gayle Bauman
Deputy Clerk: Jolene Trauba
Deputy Treasurer: Dave Perrault
Section 6. Liaisons. Approved by Resolution 2019-043 on December 16, 2019.
The following are additional liaison designations:
Northeast Youth and Family Services
Representative: Miriam Ward
Staff: Dave Perrault, City Administrator
Cable Commission
Representative: Craig Wilson
Alternate: Dave Perrault, City Administrator
Section 7. Regular Council Meetings. The regular meeting of the City Council of Arden
Hills is to be held on the second and fourth Monday of each month at 7:00 p.m. in the City Hall.
Section 8. City Attorney. The firm of Campbell Knutson, P.A. is appointed City Attorney
with Joel Jamnik as primary City Attorney.
Section 9. Financial Consultant. The firm Ehlers & Associates, Inc. is appointed financial
consultant.
Section 10. Engineer. Todd Blomstrom is appointed as the Interim City Engineer.
Section 11. Auditor. The firm Malloy, Montague, Karnowski, Radosevich and Company
(MMKR) is appointed City Auditor.
Section 12. Insurance Consultant. Bearance Management is appointed insurance consultant
with Mark Lenz as principal consultant.
Section 13. Emergency Management Director. Lake Johanna Fire Department is appointed
Emergency Management Director.
Section 14. Police. Ramsey County is appointed as the City police and law enforcement
agency.
Section 15. Fire. Lake Johanna Fire Department is appointed as the City Fire Safety Officer.
Section 16. Fee Schedule. The fee schedule for the year 2020 was adopted as Ordinance
number 2019-009.
Section 17. Animal Control. Ramsey County is appointed as the City animal control officer.
Section 18. Elections. Ramsey County is appointed to administer Elections.
Adopted this 13th day of January, 2020.
____________________________________
David Grant, Mayor
ATTEST:
______________________________________
Julie Hanson, City Clerk
Bench Handout
CONSENT ITEM—6E
-AVEN�HILLS
MEMORANDUM
DATE: January 13, 2020
TO: Honorable Mayor and City Councilmembers
Dave Perrault., City Administrator
FROM: Julie Hanson, City Clerk
SUBJECT: 2020 City Commissions and Committees Appointments
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Approving Resolution 2020-002 Relating to the Appointments to the Commissions and Committees of
the City.
Background
The following sets forth the Commissioners and Committee members whose terms expired December
31, 2019, and whether or not they are seeking reappointment for an additional three-year term:
Planning Commission
Steven Jones is seeking reappointment.
Economic Development Commission
David Radziej, Sheila Bennett Kilander, Rob Williams and Brendan O'Meara are seeking
reappointment.
Financial Planning and Analysis Committee
Arlene Mitchell and David Radziej are both seeking reappointment.
Parks. Trails and Recreation Committee
Rich Straumann, Paul Beggin and Harold Petersen are seeking reappointment.
Please note the above appointees' terms will expire December 31, 2022.
Budget Impact
N/A
Attachments
Attachment A: Resolution 2020-002
Page 1 of 1
Bench Handout
'It Attachment A
- DIzEN HILLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2020-002
RESOLUTION RELATING TO THE APPOINTMENTS TO THE
COMMISSIONS AND COMMITTEES OF THE CITY
WHEREAS, the City Council annually appoints residents to serve in an advisory capacity to
the City Council for planning and zoning issues on the Planning Commission; for the development
and redevelopment in the City of Arden Hills on the Economic Development Commis:,ion; for
financial planning on the Financial Planning and Analysis Committee; and for the parks, trails and
recreation issues on the Parks, Trails, and Recreation Committee;
THEREFORE, BE IT RESOLVED The Arden Hills City Council hereby reappoints the
following people to serve on the following Commission or Committee with three-year term 3 ending
as noted:
Economic Development Commission:
Sheila Bennett Kilander—December 31, 2022
David Radziej —December 31, 2022
Rob Williams—December 31, 2022
Brendan O'Meara—December 31, 2022
Financial Planning and Analysis Committee:
Arlene Mitchell—December 31, 2022
David Radziej —December 31, 2022
Parks. Trails, and Recreation Committee:
Rich Straumann—December 31, 2022
Paul Beggin—December 31, 2022
Harold Peterson—December 31, 2022
Planning Commission:
Steven Jones—December 31, 2022
Adopted this 13th day of January 2020.
DAVID GRANT, MAYOR
ATTEST:
JULIE HANSON, CITY CLERK
Page 1 of 1
CONSENT ITEM – 6E
MEMORANDUM
DATE: January 13, 2020
TO: Honorable Mayor and City Councilmembers
Dave Perrault., City Administrator
FROM: Julie Hanson, City Clerk
SUBJECT: 2020 City Commissions and Committees Appointments
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Approving Resolution 2020-002 Relating to the Appointments to the Commissions and Committees of
the City.
Background
The following sets forth the Commissioners and Committee members whose terms expired December
31, 2019, and whether or not they are seeking reappointment for an additional three-year term:
Planning Commission
Steven Jones is seeking reappointment.
Economic Development Commission
David Radziej, Sheila Bennett Kilander and Rob Williams are seeking reappointment.
Financial Planning and Analysis Committee
Arlene Mitchell and David Radziej are both seeking reappointment.
Parks, Trails and Recreation Committee
Rich Straumann, Paul Beggin and Harold Petersen are seeking reappointment.
Please note the above appointees’ terms will expire December 31, 2022.
Budget Impact
N/A
Attachments
Attachment A: Resolution 2020-002
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2020-002
RESOLUTION RELATING TO THE APPOINTMENTS TO THE
COMMISSIONS AND COMMITTEES OF THE CITY
WHEREAS, the City Council annually appoints residents to serve in an advisory capacity to
the City Council for planning and zoning issues on the Planning Commission; for the development
and redevelopment in the City of Arden Hills on the Economic Development Commission; for
financial planning on the Financial Planning and Analysis Committee; and for the parks, trails and
recreation issues on the Parks, Trails, and Recreation Committee;
THEREFORE, BE IT RESOLVED The Arden Hills City Council hereby reappoints the
following people to serve on the following Commission or Committee with three-year terms ending
as noted:
Economic Development Commission:
Sheila Bennett Kilander – December 31, 2022
David Radziej – December 31, 2022
Rob Williams – December 31, 2022
Financial Planning and Analysis Committee:
Arlene Mitchell – December 31, 2022
David Radziej – December 31, 2022
Parks, Trails, and Recreation Committee:
Rich Straumann – December 31, 2022
Paul Beggin – December 31, 2022
Harold Peterson – December 31, 2022
Planning Commission:
Steven Jones – December 31, 2022
Adopted this 13th day of January 2020.
____________________________________
DAVID GRANT, MAYOR
ATTEST:
______________________________________
JULIE HANSON, CITY CLERK
City of Arden Hills
City Council Meeting for January 13th, 2020
Page 1 of 3
CONSENT ITEM – 6F
MEMORANDUM
DATE: January 13, 2020
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Joe Hartmann, Associate Planner
Mike Mrosla, Community Development Manager/City Planner
SUBJECT: Planning Case #19-2015
Applicant: Richard and Kristen Priore
Property Location: 3244 Sandeen Road
Request: Variance
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider the Following
Motion to approve Planning Case 19-015 for a variance at 3244 Sandeen Road, based on the
findings of fact and the submitted plans in the January 13, 2020 Report to the City Council.
Background
The Applicants are requesting a variance to build a single-family detached dwelling on the Subject
Property adjacent to Lake Johanna. The Subject Property is currently a vacant lot. The Subject
Property is zoned R-2, Single and Two Family Residential District and is guided as a Low Density
Residential use in the 2040 Comprehensive Plan.
The previous owners demolished the existing house on 3244 Sandeen Road prior to selling the
Subject Property to the current owner. The Applicants are requesting a thirty (30) foot front yard
setback from the property line due to encumbrances on the lot.
The Subject Property is a legal non-conforming lot. The Subject Property is 50 feet in width and
has a lot area of 9,900 square feet. The R2 district standards require a minimum lot width of 85
feet and 11,000 square feet. In addition, a bluff is located on the Lake Johanna side of the Subject
Property. Atop the bluff is the bluff impact zone. A bluff impact zone is established for
preservation and management of shoreland vegetation and soils, and all structural development is
City of Arden Hills
City Council Meeting for January 13th, 2020
Page 2 of 3
excluded from this zone, except for stairways, lifts and landings. The bluff impact zone has a
required setback of 20 feet from the top of a bluff.
Plan Evaluation
At their November 6, 2019 meeting, the Planning Commission heard testimony from the Applicant
and neighbors. Upon hearing the testimony, the Planning Commission motioned to table the
request until the next Planning Commission to review the definition and interpretation of the floor
area ratio (“FAR”) in the Arden Hills Zoning Code. Following the tabling of the item by Planning
Commission, the Applicant met with City Staff and decided to proceed with a 10 foot front yard
setback variance and forgo the FAR request. The revised proposal was presented to the Planning
Commission on December 4, 2019 and at that time it voted unanimously to approve the project.
The staff report to the Planning Commission on this case is provided in Attachment D. The
approved minutes from the December 4, 2019 meeting are included in Attachment E.
Additional Review
Residential Building Inspector
The Residential Building Inspector has reviewed the plans and has no additional comments at this
time. A Building Permit will be required prior to any construction taking place.
Public Works Director/City Engineer
The Public Works Director/City Engineer has reviewed the plans and has no additional comments
at this time.
Findings of Fact
1. City Staff received a land use application for a request to build a new single family dwelling
at the Subject Property 3244 Sandeen Road.
2. Single-family detached dwelling is a permitted use in the R-2 district.
3. The Subject Property is currently a vacant lot in the R-2.
4. The Subject Property is non-conforming with the R-2 districts standards for minimum lot
width and area requirements.
5. The subject parcel is encumbered by a bluff and a 20 foot bluff impact zone.
6. The proposed development of the subject parcel would conform to all other requirements
and standards of the R-2 district and Shoreland Management Regulations.
7. The proposed development would not encroach on the bluff or any flood plains, wetlands,
or easements.
8. A variance may be granted if enforcement of a provision in the zoning ordinance would
cause the landowner practical difficulties.
9. Variances are only permitted when they are in harmony with the general purposes and intent
of the ordinance.
City of Arden Hills
City Council Meeting for January 13th, 2020
Page 3 of 3
Recommendation
The Planning Commission recommended approval by a 5-0 vote of Planning Case 19-015 for a
Variance at 3244 Sandeen Road, based on the findings of fact and the submitted plans in the
December 4, 2019 Report to the Planning Commission, as amended by the following conditions:
1. A Building Permit shall be issued prior to commencement of construction.
2. The proposed building shall conform to all other standards and regulations in the City
Code.
Public Notice
Although a variance does not require a public hearing, a public meeting notice was prepared by
the City and mailed to properties within 500 feet of the subject property.
Public Comments
Staff has not received any comments about the proposed variance request since the December 4,
2019 Planning Commission meeting.
Deadline for Agency Actions
The City of Arden Hills received the completed application for this request on October 24, 2019.
Pursuant to Minnesota State Statute, the City must act on this request by December 23, 2019 (60
days), unless the City provides the petitioner with written reasons for an additional 60-day review
period. With consent of the Applicant, the City may extend the review period beyond the initial
120 days. On December 5, 2019, staff issued a letter requesting an additional 60-day review period
due to the cancelation of the December 23, 2019 City Council. The City must act on this request
by February 21, 2020.
Budget Impact:
NA
Attachments
A. Land Use Application
B. Location Map
C. Narrative
D. Setback Exhibit
E. Planning Commission Report, December 4, 2019
F. Approved Planning Commission Minutes, December 4, 2019
G. Resolution
LAKE JOHANNASANDEEN ROADN:\Projects Current\17-0310.00 Toffoli\dwg\17-0310COS 12-14-18 final.dwg, 12/14/2018 9:47:15 AM
Disclaimer: This m ap is intended for reference purposes only and is not a legally recorded map or survey. The City of Arden Hills shall not be liable for any damages or claims that arise due to accuracy,availability, use or misuse of the inform ation herein pursuant to MNStatute 466.03 Subd 21.
Location Map
Lake Johanna BoulevardSandeen Road
±
Park and Open Space Subject Parcel
§¨¦35W
§¨¦694
£¤10
26 November 2019
DESCRIPTION OF VARIANCE REQUEST – 3244 SANDEEN ROAD
The applicant is requesting a variance from the front yard setback requirement for
the property located at 3244 Sandeen Road. 3244 Sandeen Road is located in the R-
2 Single and Two Family Residential District (with Shoreland Overlay) on the
southwest corner of Lake Johanna. While the previous house on the lot has since
been torn down, prior to its construction, it was awarded a 5’ front yard
setback variance.
This application requests a 10’ front yard setback variance on this nonconforming
property. Allowing the new home on this lot to be constructed closer to
the street will accomplish two main goals: 1. It will allow for a more thorough and
complete reconstruction and restoration of the existing bluff and shoreline, allowing
for more appropriate site drainage in the design. 2. It will maintain existing lake
views for neighboring structures by allowing the new home at 3244 to be pulled
further away from the lakeside elevations of neighboring homes.
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MAXIMUM ALLOWEDIMPERVIOUS SITE COVERAGE3,465 SQ.FT.FRONT YARD VARIANCE: 22 NOV 2019
City of Arden Hills
Planning Commission Meeting for December 4th, 2019
P:\Planning\Planning Cases\2019\19-015 - 3244 Sandeen Road\Memos Reports Page 1 of 6
MEMORANDUM
DATE:December 4, 2019 PC Agenda Item 3.B
TO: Planning Commission Chair and Commissioners
FROM: Joe Hartmann, Associate Planner
Mike Mrosla, Community Development Manager/City Planner
SUBJECT: Planning Case #19-015 – No Public Hearing Required
Applicant: Richard and Kristen Priore
Property Location: 3244 Sandeen Road
Request: Variance
Requested Action
Richard and Kristen Priore (“Applicant”) have requested a front yard setback variance in order
to construct a new single-family detached dwelling located at 3244 Sandeen Road
(“Subject Property”).
Background
At their November 6, 2019 meeting, the Planning Commission heard testimony from the Applicant
and neighbors. Upon hearing the testimony, the Planning Commission motioned to table the
request until the next Planning Commission to review the definition and interpretation of the floor
area ratio (“FAR”) in the Arden Hills Zoning Code. Since the meeting, the Applicant met with
City Staff to amend their variance request. The Applicant has requested to proceed with a 10 foot
front yard setback variance and forgo the FAR request.
1. Overview of Request
The Applicants are requesting a variance to build a single-family detached dwelling on the Subject
Property adjacent to Lake Johanna. The Subject Property is currently a vacant lot. The Subject
Property is zoned R-2, Single and Two Family Residential District and is guided as Low Density
Residential on the land use plan.
The previous owners demolished the existing house on 3244 Sandeen Road prior to selling the
Subject Property to the current owner. The original house was built with a five (5) foot variance
to encroach on the front yard setback, allowing it to be built thirty-five (35) feet from the front
yard property line due to lot encumbrances. The Applicant is requesting a thirty (30) foot front
yard setback from the property line via a variance.
City of Arden Hills
Planning Commission Meeting for December 4th, 2019
P:\Planning\Planning Cases\2019\19-015 - 3244 Sandeen Road\Memos Reports Page 2 of 6
The Subject Property is a legal non-conforming lot with encumbrances. The Subject Property is
50 feet in width and has a lot area of 9,900 square feet. The R-2 district standards require
a minimum lot width of 85 feet and 11,000 square feet. In addition, a bluff is located on the
Lake Johanna side of the Subject Property. The zoning code definition of a bluff is as follows:
Bluff - A topographic feature such as a hill, cliff, or embankment having the following
characteristics (an area with an average slope of less than 18 percent over a distance for 50 feet
or more shall not be considered part of the bluff):
∙ Part or all of the feature is located in a shoreland area;
∙ The slope rises at least 25 feet above the ordinary high water level of the water body;
∙ The grade of the slope from the toe of the bluff to a point 25 feet or more above the ordinary
high water level averages 30 percent or greater; and
∙ The slope must drain toward the waterbody.
The Subject Property has a grade of slope of 56% from the toe of the bluff to a point 25 feet or
more above the ordinary high. Atop the bluff is the bluff impact zone. A bluff impact zone is
established for preservation and management of shoreland vegetation and soils, and all structural
development is excluded from this zone, except for stairways, lifts and landings. The bluff impact
zone has a required setback of 20 feet from the top of a bluff and shown on the image below.
Staff note that permits and building plans are not required as part of a submission for a Land Use
Application awaiting approval from the Planning Commission because the nature of the request is
regarding the front setback on the property. The Planning Commission is being asked to determine
if a variance request for flexibility with the front setback requirement should be approved. The
plans that have been submitted show only the buildable area and the evaluation of the proposal
should be based on the District Provisions in Section 1320.06 and the Requirements for a Variance
in Section 1355.04, Subd. 4.
City of Arden Hills
Planning Commission Meeting for December 4th, 2019
P:\Planning\Planning Cases\2019\19-015 - 3244 Sandeen Road\Memos Reports Page 3 of 6
Plan Evaluation
Chapter 13, Zoning Regulations Review
1.District Provisions (R-2 Single Family Residential District) – Section 1320.06
Lot Size and Dimensions
Per the submitted survey, the Subject Property is 9,900 square feet or 0.24 acres in size. The
proposed Subject Property is on a legal non-conforming lot given the R-2 District's 11,000 square
foot minimum lot size requirement. In addition, the lot features a bluff on the north size of the
property that further restricts the buildable area allowed under City Code. Lots within an R-2
District have a minimum length and width requirement of 85 feet and 120 feet. The Subject
Property meets the length requirement for a parcel in the R-2 district, which is approximately 180
feet long, but the lot is only 50 feet wide and does not meet the minimum width requirement.
Structure Setbacks - Flexibility Requested
In the R-2 District, the minimum front and rear setback requirements for a property are forty (40)
feet and thirty (30) feet, respectively. The minimum side yard setback is five (5) feet and the
combined side yard setbacks shall total 15 feet or more. As previously stated, the Applicant is
requesting flexibility to encroach ten (10) feet into the front yard for a thirty (30) foot front yard
setback. Otherwise, the proposed development would meet setback requirements for the R-2
district. Moving the house forward ten (10) feet will also preserve existing lake views for both
neighboring homes. It would also decrease the size of the driveway required to get to the house,
thus decreasing the amount of impervious cover required for the project. If granted a variance for
flexibility with the front setback, the Applicant’s proposal would meet all other district provisions.
2.Variance Review
The role of the Planning Commission is to determine and consider how the facts presented to them
compare with the city’s articulated standards. The Commission should base their decision on the facts
presented and then apply those facts to the legal standards contained in city ordinances and relevant
state law. Neighborhood opinion alone is not a valid basis for granting or denying a variance request.
While the Planning Commission may feel their decision should reflect the overall will of the residents,
the task in considering a variance request is limited to evaluating how the variance application meets
the statutory practical difficulties factors. Residents can often provide important facts that may help in
addressing these factors, however, unsubstantiated opinions and reactions to a request do not form a
legitimate basis for a variance decision.
The Planning Commission may impose conditions when granting variances as long as the conditions
are directly related and bear a rough proportionality to the impact created by the variance. For instance,
if a variance is granted to exceed the front setback limit, any conditions attached should presumably
relate to mitigating the effect of the encroachment.
City of Arden Hills
Planning Commission Meeting for December 4th, 2019
P:\Planning\Planning Cases\2019\19-015 - 3244 Sandeen Road\Memos Reports Page 4 of 6
3.Variance Requirements – Section 1355.04, Subd. 4
The Applicant requests a variance to construct a new residential dwelling unit that would encroach into
the front yard setback by 10 feet. The Planning Commission will need to make a determination
utilizing the following variance findings and criteria on whether there are practical difficulties with
complying with the zoning regulations. If the applicant does not meet all the factors of the statutory
test, then a variance should not be granted. Variances are only permitted when they are in harmony
with the general purposes and intent of the ordinance.
1.Purpose and Intent. The variance request shall comply with the purpose and intent of the
provisions of the City’s Zoning Regulations and with the policies of the City’s Comprehensive
Plan.
The variance request for 3244 Sandeen Road would comply with the purpose and intent of the
R-2 Zoning District and with the policies within the City’s Comprehensive Plan.
2.Practical Difficulties. The Applicant for a variance shall establish that there are practical
difficulties in complying with the provisions of the Arden Hills Zoning Regulations. The term
“Practical Difficulties” as used in the granting of a variance means:
a.Reasonable Use. The property owner proposes to use the property in a reasonable manner
not permitted by the Zoning Ordinance.
A single family home is a reasonable use of the Subject Property in the R-2 Zoning District.
b.Unique Circumstances. The plight of the property owner is due to circumstances unique to
the property not created by the landowner.
The following circumstances are unique to the property 3244 Sandeen Road. When the
subject parcel was platted, it based on the requirements of that time and is now considered
legal non-conforming. The Subject Property has a non-conforming lot width of 50 feet and
has a lot area of 9,900 square feet. While the R-2 zoning district requires a minimum
lot width of 85 feet and minimum lot area of 11,000 square feet. In addition, the
Subject Property is encumbered a 20 foot bluff impact zone and within the zone no
structural development is permitted. With all of the encumbrances on the subject parcel,
significantly reduce the buildable area.
c.Character of Neighborhood. The variance, if granted, will not alter the essential character
of the neighborhood.
The existing neighborhood has homes with a variety of different front yard setbacks and
proposed variance will not alter the character of the neighborhood.
City of Arden Hills
Planning Commission Meeting for December 4th, 2019
P:\Planning\Planning Cases\2019\19-015 - 3244 Sandeen Road\Memos Reports Page 5 of 6
3.Economic Consideration. Economic consideration alone does not constitute a practical
difficulty.
The proposed variance is not based on economic consideration.
4.Access to Sunlight. Inadequate access to direct sunlight for solar energy systems shall be
considered a practical difficulty.
A solar energy system is not proposed.
Findings of Fact
The Planning Commission must make a finding as to whether or not the proposed application
would adversely affect the surrounding neighborhood or the community as a whole based on the
aforementioned factors. Staff offers the following findings for consideration:
General Findings:
1.City Staff received a land use application for a request to build a new single family dwelling
at the Subject Property 3244 Sandeen Road.
2.Single-family detached dwelling is a permitted use in the R-2 district.
3.The Subject Property is currently a vacant lot in the R-2.
4.The Subject Property is non-conforming with the R-2 districts standards for minimum lot
width and area requirements.
5.The subject parcel is encumbered by a bluff and a 20 foot bluff impact zone.
6.The proposed development of the subject parcel would conform to all other requirements
and standards of the R-2 district and Shoreland Management Regulations.
7. The proposed development would not encroach on the bluff or any flood plains, wetlands,
or easements.
8.A variance may be granted if enforcement of a provision in the zoning ordinance would
cause the landowner practical difficulties.
9.Variances are only permitted when they are in harmony with the general purposes and intent
of the ordinance.
Options and Motion Language
Staff has provided the following options and motion language for this case. The Planning
Commission should consider providing additional findings of fact as part of the motion to support
their recommendation for approval or denial.
•Recommend Approval with Conditions: Motion to recommend approval of Planning Case
19-015 for a Variance at 3244 Sandeen Road, based on the findings of fact and the
submitted plans, as amended by the conditions below:
1. A Building Permit shall be issued prior to commencement of construction.
2.The proposed building shall conform to all other standards and regulations in the City
Code.
City of Arden Hills
Planning Commission Meeting for December 4th, 2019
P:\Planning\Planning Cases\2019\19-015 - 3244 Sandeen Road\Memos Reports Page 6 of 6
•Recommend Approval as Submitted: Motion to recommend approval of Planning Case 19-
015 for a Variance at 3244 Sandeen Road, based on the findings of fact and the submitted
materials.
•Recommend Denial: Motion to recommend denial Planning Case 19-015 for a Variance at
3244 Sandeen Road, based on the following findings: findings to deny should specifically
reference the reasons for denial and why those reasons cannot be mitigated.
•Table: Motion to table Planning Case 19-015 for a Variance at 3244 Sandeen Road: a
specific reason and information request should be included with a motion to table.
Notice
Although a variance does not require a public hearing, a public meeting notice was prepared by
the City and mailed to properties within 500 feet of the Subject Property. Minnesota statute does
not clearly require a public hearing before a variance is granted or denied, however, after consulting
with the City Attorney, staff agree that the best practice is to allow public forum on all variance
requests. A public forum allows the city to establish a record and elicit facts to help determine if the
application meets the practical difficulties factors.
Public Comments
Staff have not received comments in regards to this proposal for the new request that was amended
after being tabled at the November 6th meeting.
Deadline for Agency Actions
The City of Arden Hills received the completed application for this request on October 24, 2019.
Pursuant to Minnesota State Statute, the City must act on this request by December 23 2019 (60
days), unless the City provides the petitioner with written reasons for an additional 60-day review
period. With consent of the Applicant, the City may extend the review period beyond the initial
120 days.
Attachments
A.Land Use Application and Survey
B.Location Map
C.Variance Request Letter
D.Submitted Setback Variance Plan
Approved:
CITY OF ARDEN HILLS, MINNESOTA
PLANNING COMMISSION
WEDNESDAY, DECEMBER 4, 2019
6:30 P.M. - ARDEN HILLS CITY HALL
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Vice Chair Steven Jones called to order the regular
Planning Commission meeting at 6:30 p.m.
ROLL CALL
Present were: Commissioners Steven Jones, James Lambeth, Paul Vijums, Jonathan Wicklund,
and Clayton Zimmerman.
Absent: Chair Nick Gehrig and Commissioner Subbaya Subramanian.
Also present were: Community Development Manager/City Planner Mike Mrosla, Associate
Planner Joe Hartmann, and Councilmember Fran Holmes.
APPROVAL OF AGENDA – DECEMBER 4, 2019
Vice Chair Jones stated the agenda will stand as published.
APPROVAL OF MINUTES
November 6, 2019 – Planning Commission Regular Meeting
Commissioner Zimmerman moved, seconded by Commissioner Lambeth, to approve the
November 6, 2019, Planning Commission Regular Meeting as presented. The motion
carried unanimously (5-0).
PLANNING CASES
A. Planning Case 19-016; Expansion of the Boundaries of Development District No. 1 –
Public Hearing Not Required
Community Development Manager Mrosla stated the City Council is expanding the
boundaries of Development District No. 1 to be coterminous with the corporate boundaries of the
City. Prior boundaries excluded TCAAP and other property in the City north of Highway 96.
The City Council is modifying the boundaries in preparation of creating two new TIF districts for
ARDEN HILLS PLANNING COMMISSION – December 4, 2019 2
TCAAP. As required by State Statute, they have to consult with the Planning Commission on if
expanding the boundaries is consistent with development plans (comprehensive plan) of the City,
which it is. He reported Stacie Kvilvang with Ehlers & Associates had a presentation for the
Commission on this topic.
Stacie Kvilvang, Ehlers & Associates, discussed the expansion of the boundaries for
Development District No. 1 in further detail with the Commission. She explained this request
was being made to allow for new TIF Districts in the community while also making the
boundaries coterminous with the corporate boundaries of the City.
Vice Chair Jones opened the floor to Commissioner comments.
Commissioner Lambeth asked what action the Commission would be making with respect to
this item.
Ms. Kvilvang requested the Commission recommend adoption of a Resolution that would
approve the Expansion of the Boundaries of the Development District No. 1.
Commissioner Lambeth commented on how TIF districts were utilized by the City for
development or redevelopment projects. He stated the proposed Resolution would create two TIF
districts.
Ms. Kvilvang explained the proposed Resolution would expand the boundaries of Development
District No. 1 and would not actually create new TIF Districts. She reported the creation of new
TIF Districts would require City Council action.
Commissioner Vijums questioned if the boundary area was all owned by Arden Hills.
Ms. Kvilvang indicated the corporate boundaries of the City were the corporate boundaries of
the City, but noted the expansion area (TCAAP) was owned by Ramsey County and the federal
government.
Vice Chair Jones requested clarification as to what action will be taken on December 16, 2019.
Ms. Kvilvang reported the City Council would be holding a public hearing on December 16th.
Commissioner Vijums moved and Commissioner Zimmerman seconded a motion to
recommend the City Council adopt a Resolution approving the Expansion of the
Boundaries of the Development District No. 1. The motion carried unanimously (5-0).
B. Planning Case 19-015; 3244 Sandeen Road - Variance – Public Hearing Not
Required
Associate Planner Hartmann stated the applicants are requesting a variance to build a single-
family detached dwelling on the Subject Property adjacent to Lake Johanna. The Subject
Property is currently a vacant lot. The Subject Property is zoned R-2, Single and Two Family
Residential District and is guided as Low Density Residential on the land use plan.
ARDEN HILLS PLANNING COMMISSION – December 4, 2019 3
Associate Planner Hartmann reported the previous owners demolished the existing house on
3244 Sandeen Road prior to selling the Subject Property to the current owner. The original house
was built with a five (5) foot variance to encroach on the front yard setback, allowing it to be
built thirty-five (35) feet from the front yard property line due to lot encumbrances. The
Applicant is requesting a thirty (30) foot front yard setback from the property line via a variance.
Associate Planner Hartmann explained the Subject Property is a legal non-conforming lot with
encumbrances. The Subject Property is 50 feet in width and has a lot area of 9,900 square feet.
The R-2 district standards require a minimum lot width of 85 feet and 11,000 square feet. In
addition, a bluff is located on the Lake Johanna side of the Subject Property. Staff reviewed the
definition of a bluff.
Associate Planner Hartmann indicated the Subject Property has a grade of slope of 56% from
the toe of the bluff to a point 25 feet or more above the ordinary high. Atop the bluff is the bluff
impact zone. A bluff impact zone is established for preservation and management of shoreland
vegetation and soils, and all structural development is excluded from this zone, except for
stairways, lifts and landings. The bluff impact zone has a required setback of 20 feet from the top
of a bluff.
Associate Planner Hartmann noted that permits and building plans are not required as part of a
submission for a Land Use Application awaiting approval from the Planning Commission
because the nature of the request is regarding the front setback on the property. The Planning
Commission is being asked to determine if a variance request for flexibility with the front
setback requirement should be approved. The plans that have been submitted show only the
buildable area and the evaluation of the proposal should be based on the District Provisions in
Section 1320.06 and the Requirements for a Variance in Section 1355.04, Subd. 4.
Associate Planner Hartmann reviewed the Variance Requirements, the Plan Evaluation and
provided the Findings of Fact for review:
General Findings:
1. City Staff received a land use application for a request to build a new single family
dwelling at the Subject Property 3244 Sandeen Road.
2. Single-family detached dwelling is a permitted use in the R-2 district.
3. The Subject Property is currently a vacant lot in the R-2.
4. The Subject Property is non-conforming with the R-2 districts standards for minimum lot
width and area requirements.
5. The subject parcel is encumbered by a bluff and a 20-foot bluff impact zone.
6. The proposed development of the subject parcel would conform to all other requirements
and standards of the R-2 district and Shoreland Management Regulations.
7. The proposed development would not encroach on the bluff or any flood plains, wetlands,
or easements.
8. A variance may be granted if enforcement of a provision in the zoning ordinance would
cause the landowner practical difficulties.
9. Variances are only permitted when they are in harmony with the general purposes and
intent of the ordinance.
ARDEN HILLS PLANNING COMMISSION – December 4, 2019 4
Associate Planner Hartmann stated staff recommend approval of Planning Case 19-015 for a
Variance at 3244 Sandeen Road, based on the findings of fact and the submitted plans, as
amended by the conditions below:
1. A Building Permit shall be issued prior to commencement of construction.
2. The proposed building shall conform to all other standards and regulations in the City
Code.
Associate Planner Hartmann reviewed the options available to the Planning Commission on
this matter:
1. Recommend Approval with Conditions
2. Recommend Approval as Submitted.
3. Recommend Denial
4. Table
Vice Chair Jones opened the floor to Commissioner comments.
Commissioner Lambeth reported this property was zoned R-2 which required a front yard
setback of 40 feet. He commented a standard lot was to have 11,000 square feet and the sum of
all floors within a structure shall be no more than 30% of the total square footage of the lot
(FAR). He indicated at last month’s meeting the Planning Commission tabled action on this item
due to the concerns that were raised by the architect with respect to the definition of habitable
space. He stated it was his understanding the applicant was no longer working with this architect.
He explained he was concerned with the fact the applicant was using an 11,000 square foot lot in
its FAR calculation with the lot was less than 9,400 square feet. He feared the applicant was not
properly addressing the City’s FAR requirements and asked what was happening with the house
redesign. He questioned why the Commission should consider granting a variance when the City
had no understanding of what would be built on the property.
Andrew Peterson, Architect with Design Filter, stated he was trying to address the initial 10-
foot encroachment into the front yard setback. He believed the FAR was a separate issue from
the variance. He explained the variance was being requested at this time to allow him to know
what he had to work with on the property before designing the home.
Commissioner Lambeth asked if the architect would be working to meet the City’s FAR
requirements.
Mr. Peterson reported this was the case.
Commissioner Lambeth inquired if a variance request would be coming back before the City
for FAR.
Richard Priore, applicant, stated he could not say at this time. He explained the new architect
would like to better understand how much land was available to work with before designing a
home for the lot.
ARDEN HILLS PLANNING COMMISSION – December 4, 2019 5
Vice Chair Jones asked what the next steps would be for this Planning Case if a front yard
setback were recommended for approval.
Community Development Manager Mrosla explained the City Council would have to approve
the variance. The variance would then be recorded with Ramsey County and the applicant could
then submit building plans for review by City staff.
Jim Day, 3242 Sandeen Road, asked if the request for additional square footage had been
removed.
Community Development Manager Mrosla reported the request before the Commission this
evening was for a front yard setback variance and did not include additional square footage or a
variance to the City’s FAR requirements.
Mr. Day questioned what would happen if a building permit was requested and the square
footage exceeded the City’s FAR requirements.
Associate Planner Hartmann stated the building permit would be denied and the applicant
would have to submit a new plan or another variance request. He reported the neighbors would
be notified if a FAR variance were requested.
Mr. Day inquired what would happen if the applicant left the basement unfinished and decided
to finish the basement at some point in the future exceeding the City’s FAR requirements.
Community Development Manager Mrosla reported this would require a variance from the
City.
Vice Chair Jones stated he was more comfortable with the request before the Commission than
the request that came before the Commission in November.
Commissioner Lambeth moved and Commissioner Vijums seconded a motion to
recommend approval of Planning Case 19-015 for a Variance at 3244 Sandeen Road based
on the findings of fact and the submitted plans, as amended by the two (2) conditions in the
December 4, 2019, report to the Planning Commission. The motion carried unanimously
(5-0).
UNFINISHED AND NEW BUSINESS
None.
REPORTS
A. Report from the City Council
Councilmember Holmes provided the Commission with an update from the City Council. She
reported the City’s Comprehensive Plan was approved by the Met Council. She stated a Truth in
Taxation Hearing would be held on December 9th. She commented the Council approved the
Valentine Hills Elementary expansion in November. She explained the City was working with
ARDEN HILLS PLANNING COMMISSION – December 4, 2019 6
the Mounds View School District to address traffic concerns surrounding the school. She noted
an Open House meeting would be held regarding the Snelling Avenue left turn onto Hamline
Avenue in the spring of 2020. She discussed the changes that had been made to the site plan for
Brausen’s Automotive. She provided further comment on the proposed roundabout at County
Road E and Snelling Avenue.
B. Planning Commission Comments and Requests
Commissioner Vijums requested an update on TCAAP.
Councilmember Holmes reported the City was in litigation with Ramsey County.
C. Staff Comments
Community Development Manager Mrosla thanked the Commission for a great year and for
their dedicated service to the community.
Councilmember Holmes thanked the Commission members for their service as well and wished
everyone Happy Holidays.
ADJOURN
Commissioner Vijums moved, seconded by Commissioner Wicklund, to adjourn the
December 4, 2019, Planning Commission Meeting at 7:10 p.m. The motion carried
unanimously (5-0).
1
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA RESOLUTION NO. 2020-003
RESOLUTION APPROVING A VARIANCE FOR THE SUBJECT
PROPERTY 3244 SANDEEN ROAD
WHEREAS, City Staff received a land use application for a variance request to build a new single
family detached dwelling in the R-2 district at 3244 Sandeen Road (“Subject Property”) with a
thirty (30) foot setback from the front property line;
WHEREAS, the Subject Property is a non-conforming vacant lot that does not meet the R-2
district standards for minimum lot width and area requirements;
WHEREAS, a variance may be granted when it is in harmony with the general purposes and intent
of the zoning ordinance if enforcement of a provision in the ordinance would cause the landowner
practical difficulties;
WHEREAS, the City Council directed Staff to prepare a Land Use Application Public Policy
Notification to notify all property owners within 500 feet of Subject Property when a request for
the Planning Commission is to occur related to a land use application that does not require a public
hearing;
WHEREAS, the City’s obligation has been met where the Arden Hills Planning Commission
duly held a hearing on December 4, 2019. All persons present at said meeting were given an
opportunity to be heard and present written statements;
WHEREAS the Planning Commission considered the recommendation of the City Staff that this
request be approved and, as such voted 5-0 in favor of the request; and,
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY
OF ARDEN HILLS:
Hereby adopts Resolution 2020-003 approving Planning Case 19-015 for a variance request at the
Subject Property 3244 Sandeen Road to enable a thirty (30) foot setback from the front property
line.
BE IT FURTHER RESOLVED that City Council approves Planning Case 19-015 for a variance
request at the Subject Property 3244 Sandeen Road, based on the findings of fact and the submitted
2
plans in the December 4, 2019 Report to the Planning Commission, as amended by the following
conditions:
1. A Building Permit shall be issued prior to commencement of construction.
2. The proposed building shall conform to all other standards and regulations in the City
Code.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 13th DAY OF JANUARY, 2020.
________________________________
Mayor
Attest: ______________________________
City Clerk
Page 1 of 2
AGENDA ITEM – 6G
MEMORANDUM
DATE: January 13, 2020
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: David Swearingen, Senior Engineering Technician
Todd Blomstrom, Interim Public Works Director/City Engineer
SUBJECT: Old Snelling Avenue and County Road E Improvements, Environmental
Investigation
Budgeted Amount: Actual Amount: Funding Sources:
$12,773.60 (City) $18,248 Ramsey Co, PIR, City Utility Funds
$ 5,474.40 (County)
For Council Consideration
Approval of the professional services contract with WSB to complete an environmental review
and investigation for the Old Snelling Avenue and County Road E Improvements.
Background
On December 10, 2019 the City received proposals for the Environmental Investigation in
preparation for the Old Snelling Avenue and County Road E Improvements. The general scope
of the project includes an environmental review and investigation for roadway, intersection,
utility and trail improvements along Old Snelling Avenue from County Road E to Trunk
Highway 51.
This environmental investigation is being conducted to determine the extent of potential
contamination prior to proceeding with design of street and utility improvements, which may
include roadway reconstruction, a single lane roundabout, multi-use trail, and storm sewer,
sanitary sewer, and watermain replacements.
Page 2 of 2
Scoring
Four proposals were received from WSB, SEH, Ulteig and Barr. City staff in coordination with
Ramsey County staff, graded each proposal evaluated on consultant team qualifications,
experience, project understanding/approach, cost, and schedule. Each criterion was weighted and
scored by each member with a maximum score totaling 100. The total scores from each member
were then averaged and compared to each consulting firm as shown in the table below:
Average Score
WSB SEH Ulteig Barr
91 88.87 85 75.25
WSB has the highest rated average, followed by SEH, Ulteig, and Barr, respectively.
Financial Impact
This project is included in the City’s Capital Improvement Program and the Ramsey County
Transportation Improvement Program. Ramsey County is agreeing to pay no more than 30% of
environmental engineering costs for the Old Snelling Avenue and County Road E Improvement
project. Should any additional environmental engineering be needed in the area of the proposed
roundabout, the County will pay no more than 75% of costs. County cost participation is subject
to the approval of a cooperative agreement for the project. Staff anticipates that an agreement
will be available for City Council consideration next month.
Total Proposed Fee: $18,248
City Cost (70%): $12,773.60
County Cost (30%): $ 5,474.40
Attachment
Attachment A – WSB Proposal
701 XENIA AVENUE S | SUITE 300 | MINNEAPOLIS, MN | 55416 | 763.541.4800 | WSBENG.COM December 10, 2019
David Swearingen
City of Arden Hills - Public Works Department
1245 Highway 96 West
Arden Hills, MN 55112
Re: Request for Proposal - Environmental Investigation Services
Old Snelling Avenue and County Road E Improvements
Arden Hills, Minnesota
Dear Mr. Swearingen:
WSB is pleased to submit our proposal to provide Environmental Investigation Services for the
Old Snelling Avenue and County Road E Improvements project located in Arden Hills, Minnesota.
This proposal was prepared in response to the Request for Proposal (RFP) issued by the City of
Arden Hills (City) and Ramsey County (County) identified as City proposal number PW-20-0100.
Project Understanding
The City/County are requesting environmental investigation services in preparation for the
proposed reconstruction of Old Snelling Avenue from north of County Road E (approximately
Arden Oaks Drive) to Trunk Highway 51, including a proposed roundabout intersection at County
Road E (the Corridor). The investigation is being conducted to determine the extent of potential
contamination prior to proceeding with design of the street and utility improvements. Proposed
street/utility improvements may include roadway reconstruction, a single lane roundabout,
multiple-use trail, and storm sewer, sanitary sewer, and water main replacements. The work is
planned during the 2022 construction season.
In preparation for the project, the City conducted 15 soil borings along the Corridor in October
2019. The borings were advanced down to 14.5 feet below grade for design purposes. While
competing the borings, an “apparent hydrocarbon odor” was noted at varying depths in 11 or the
15 boring locations. The hydrocarbon odor was reported at locations throughout the Corridor
from approximately 0.3 to 14.5 feet below grade. The City/County would like to conduct further
environmental review and investigation to determine the nature and extent of the potential
contamination at along the Corridor.
Scope of Services
The following tasks will be performed as part of this scope of services:
Task 1 – Desktop Environmental Review
WSB will review public database information to identify verified or potentially contaminated sites
along the Corridor that may impact the roadway reconstruction. The desktop environmental
review will include a 500-foot buffer around the project limits. The following online databases
were reviewed as part of this desktop environmental review:
Mr. David Swearingen
December 10, 2019
Page 2
· Minnesota Pollution Control Agency (MPCA) "What's in My Neighborhood?" website
· Minnesota Department of Agriculture (MDA) "What's in My Neighborhood?" website
· Minnesota Department of Health (MDH) Minnesota Well Index (MWI) website
The findings and results of the desktop review will be summarized in a technical
memorandum. Upon completion of the Desktop Environmental Review, WSB will attend one
meeting with the City/County to discuss the results and findings of the review. Based on the
results of the review, a Phase I Environmental Site Assessment (ESA) may necessary to further
assess environmental risks for the Corridor.
Task 2 – Phase I Environmental Site Assessment
Following completion of the Desktop Environmental Review, WSB will complete a Phase I ESA of
the Corridor if warranted. The Phase I ESA will be performed in general compliance with the
ASTM E1527-13 Standard Practice for Environmental Site Assessments. The following items will
be performed as part of the Phase I ESA:
Historical Records Review
WSB will obtain federal and state regulatory database information for the Corridor from ERIS, a
commercial regulatory vendor, to evaluate for potential environmental conditions. This review will
not include a detailed review of all listings identified in the regulatory database search, but rather
will focus on listings which have the potential to result in a recognized environmental condition
(REC). All required ASTM E1527-13 Standard Practice for Environmental Site Assessments
sources will be reviewed.
Interviews
WSB will conduct interviews with Corridor representatives (via phone, in person, or questionnaire)
regarding past and current use activities. Any entity relying on the Phase I ESA will complete a
User Questionnaire provided by WSB. Further, public and private landowner representatives will
be contacted and interviewed (if available).
Site Reconnaissance
WSB will make a direct visual inspection of the Corridor and adjoining properties. All Corridor
areas will be accessed as part of the site reconnaissance and the adjoining properties will be
viewed from the public right-of-way areas.
Reporting
WSB will summarize the results of the Phase I ESA in a final documentation report. The report
will be completed in accordance with the ASTM E1527-13 standard and shall include the
following:
● Supporting documentation upon which the findings and opinions are based
● Scope of services performed
● A “findings” section which will detail any recognized environmental conditions (RECs)
identified by the assessment
● The opinion of the environmental professional
● Any conclusions drawn from the assessment
Mr. David Swearingen
December 10, 2019
Page 3
Task 3 – Work Plan
Based on the results of the Desktop Environmental Review and the Phase I ESA, WSB will
prepare a written Work Plan outlining the borings, locations, sampling depths, and sample
parameters to define the extent and magnitude of potential subsurface contamination that may be
encountered during reconstruction along the Corridor. The Work Plan will include costs for
sample collection and chemical analysis of soil, groundwater, and soil vapor samples. The Work
Plan will also contain estimated sample collection/analysis costs, as well as, a boring location and
sampling rational. Lastly, the Work Plan will be provided to the City for review and approval.
Task 4 – Field Investigation
Utilizing the approved Work Plan, WSB will perform a Field Investigation along the Corridor. The
Field Investigation will include the advancement of geoprobe borings along the Corridor to
determine 1.) whether contamination impacts to soil, groundwater, or soil vapor exist within the
project reconstruction limits and 2.) provide data to support the proper management of excavated
material that may be generated during construction. The following activities will be completed as
part of the Field Investigation:
● Subcontract Bergerson Caswell, Inc. of Maple Plain, Minnesota to complete the
environmental drilling and Eurofins/TestAmerica of Minneapolis, Minnesota to
complete laboratory analyses.
● Stake boring locations (14 total).
● Locate public/private utilities using Gopher State One Call (GSOC) and a private
locator (if needed).
● As necessary, provide traffic control for lane/shoulder closures in accordance with
MnDOT’s Temporary Traffic Control Layouts Field Manual, January 2018, as
amended.
● Advance 14 geoprobe borings along the Corridor to 15 feet below grade,
● Screen soils using a photoionization detector (PID) with a 10.6 eV lamp.
● Record general soil classifications/observations in a field log, including visual,
olfactory, and other indications of contamination.
● Record general groundwater information including depths, odors, colors, staining,
and other general field observations.
● Field record boring locations using GPS (Global Positioning System) technology.
● Seal borings per Minnesota Department of Health regulations.
● Collect samples for standard 10-day laboratory analysis as described below.
o Soil – 28 samples for Diesel Range Organics (DRO), Gasoline Range Organics
(GRO), benzene, toluene, ethylbenzene, xylenes (BTEX), and Lead
o Groundwater – 2 samples for DRO, GRO, BTEX, and Lead
o Soil Vapor – 2 samples for Volatile organic Compounds (VOCs) using method
TO-15
o Note: PCB soil samples will be collected at each sample location and placed on
hold. If DRO is detected, then the PCB samples may be analyzed at select
locations with approval from the City/County.
Task 5 – Project Report
WSB will provide a Project Report summarizing the results of the Field Investigation. The Project
Report will include figures, tables, boring logs, laboratory reports, conclusions, and
recommendations. The conclusions/recommendations will include actions to address
contamination anticipated to be encountered along the Corridor during reconstruction. WSB will
Mr. David Swearingen
December 10, 2019
Page 4
provide the City/County a draft report for review and approval. Further, WSB will provide three
paper copies and one digital copy of the final report
Company and Project Team Experience
WSB has identified a project team that have the qualifications and experience to effectively and
efficiently complete this scope. Project team members are Environmental Professionals that
have current OSHA HAZWOPER training and are Minnesota Department of Health (MDH)
certified asbestos supervisors and inspectors with experience successfully delivering similar
projects. Additionally, multiple Professional Geologists and Certified Hazardous Materials
Managers are included in the project team.
The project team has successfully completed similar projects that included Corridor Phase I
ESA, Work Plan Preparation, Phase II ESA, and Response Action Plan / Construction
Contingency Plan (RAP/CCP) preparation and implementation, and contaminated materials
construction oversight. Recent projects include the following:
· 42nd Avenue North Reconstruction, Minneapolis, 2016-2019 (for the City of
Minneapolis).
· Blake Road Improvements, Hopkins, 2016-2018 (for the City of Hopkins/Hennepin
County).
· Interstate I-394 Impound Lot, Minneapolis, 2016-2018 (for the City of Minneapolis)
· CSAH 101 Corridor Improvements, Minnetonka, 2015-2017 (for Hennepin County)
WSB can provide additional information on these and other similar projects if requested. A
Company Description and Resumes for the WSB Project Team is included as Attachment 1.
Claims Made
At the current time, WSB has three outstanding claims. WSB does from time to time become
involved in claims or litigations, but WSB makes every effort to resolve these claims outside of
litigation. WSB’s claims information is of a confidential nature, although, if you desire, a meeting
could be arranged where these matters could be discussed.
Further, WSB is not aware of any outstanding claims related to their subcontractors. The
following subcontractors are anticipated for the project:
· ERIS – Regulatory Database Provider
· Bergerson-Caswell – Drilling Services
· Eurofins/TestAmerica – Analytical Services
Project Approach / Value Added
WSB’s staff understands the importance of minimizing environmental risks/liabilities for clients
related to transportation projects. Consequently, our actions and communication will be centered
around this principle. Staff for this project will mobilize from WSB’s Minneapolis office, located
approximately 15 miles from the Corridor. The proximity of our office will allow WSB to efficiently
provide expedited mobilization to the Corridor. WSB’s team of professionals can support the
City/County in other project activities such as surveying, construction material testing,
construction inspections (i.e. compaction), and Stormwater Pollution Prevention Plans
(SWPPPs). We will provide a seamless transition from the Desktop Environmental Review to the
Phase I ESA, Work Plan, Phase II ESA, and preparing a RAP/CCP, if needed. We have
Mr. David Swearingen
December 10, 2019
Page 5
substantial experience performing similar environmental investigation services for municipalities
and state agencies and are committed to be a trusted partner to the City/County on this project.
Total Cost and Schedule
The estimated cost to perform the above described Environmental Services is not-to-exceed
$18,248. The work will be completed on a time and materials basis in accordance with the WSB’s
2019 Rate Schedule included as Attachment 2. A detail cost spreadsheet is included as
Attachment 3 and summarized below:
Tasks Cost Schedule
1 – Desktop Environmental Review $1,305 Week 1
2 – Phase I ESA $3,174 Weeks 2-3
3 – Work Plan $1,245 Week 4
4 – Field Investigation $10,427 Weeks 5-7*
5 – Project Report $2,097 Weeks 8-9*
Totals $18,248 9 Weeks
*Assumes drilling will scheduled within two weeks and a standard 10-day laboratory turnaround time.
WSB looks forward to working with the City/County on this project. Further, we greatly appreciate
the opportunity to provide environmental services for this project. Any questions pertaining to this
proposal may be directed to Jeffery Rice (763-270-3471) or Ryan Spencer (763-231-4854).
Sincerely,
WSB
Jeffery Rice, PG, CHMM Ryan Spencer, CHMM
Senior Project Manager Senior Environmental Scientist
jrice@wsbeng.com rspencer@wsbeng.com
Attachments
1 – Company Description / Project Team Resumes
2 – WSB 2019 Rate Schedule
3 – Cost Summary Spreadsheet
Attachment 1
Company Description / Project Team Resumes
701 XENIA AVENUE S | SUITE 300 | MINNEAPOLIS, MN | 55416 | 763.541.4800 | WSBENG.COM Company Experience
WSB was founded in 1995 with the desire of building a great company through culture.
Since 1995, WSB has remained dedicated to creating a culture of relationship building,
forward thinking, and collaboration that enables technically advanced, thoughtful, and
creative environmental and engineering solutions. By inspiring each other to look beyond
solutions for today, and capitalize on the opportunities of tomorrow, WSB has seen
steady growth in staffing and professional service areas including environmental
services. The firm’s investment in staff and client education supports a collaborative,
knowledge-driven, and inspiring environment that delivers results.
Staff for this project are primarily from WSB’s Environmental Investigation and
Remediation (EIR) Group, which is a part of the larger Environmental Planning and
Natural Resources (EPNR) group at WSB. The EIR group has 11 members today,
including over 100 years of collective consulting experience. The key personnel and
field staff dedicated for this project are Environmental Professionals from our
Minneapolis office. Our EIR staff have worked together for many years and are a highly
functioning team ready to perform all environmental tasks required by this project.
Qualifications
WSB’s EIR team has substantial experience providing environmental services to public
and private sector clients. WSB has partnered with numerous private firms, cities, and
counties across Minnesota to complete environmental investigations/assessments,
asbestos and regulated materials assessments and removal oversight, construction
monitoring, RAP/CCP implementation, and remediation projects for roadway
reconstruction projects. WSB is prequalified to perform various local/state
environmental work types including; MnDOT 5.41 (Contaminated Property Investigation),
MnDOT 19.1 (Asbestos and Regulated Waste Material Assessment & Removal
Oversight), and MnDOT 19.4 (Asbestos Containing Waste Material Management
Oversight); Hennepin County Environmental Property Assessment, Hennepin County
Asbestos, Lead Paint, and Regulated Building Materials Assessment and Removal
Oversight; MN Department of Administration Testing Services; and the MPCA Master
Contract for Petroleum Investigations. Additional project team qualification consists of
multiple Professional Geologists and Certified Hazardous Materials Managers.
Trusted Advisor
WSB is dedicated and experienced in working with contractors to ensure materials are
properly managed in compliance with local, state of Minnesota, and federal regulations.
We have established positive relationships with many MPCA and MDH staff members
who can be quickly engaged for projects with unique environmental circumstances. WSB
prides itself as a trusted advisor to our clients, who can employ a flexible approach and
ensure a rapid and reliable response to meet everchanging construction schedules.
jrice@wsbeng.com | 763.270.3471
Jeffery Rice, PG, CHMM
SENIOR ENVIRONMENTAL SCIENTIST
Jeffrey brings over 18 years of environmental experience to the WSB
Environmental Planning and Natural Resources group. His background includes
project management for environmental due diligence, asbestos and regulated
material assessments/removal oversight and construction monitoring for response
action plan/construction contingency plan implementation projects. He has provided
environmental services at a wide range of commercial and industrial sites as well as
municipal, state and federal public works projects, including many roadway and
highway improvements projects, including MnDOT. Jeffrey has provided project
management for hundreds of Phase I and Phase II ESAs including petroleum and
chemical investigations. His experience includes assisting clients with regulatory
compliance for OSHA, EPA, RCRA, CERCLA, MERLA, SPCC, EPCRA and others.
SERVICE
GROUP:
Environmental Planning
and Natural Resources
REGISTRATION:
Professional Geologist
#54663
Certified Hazardous
Materials Manager
#14655
EDUCATION:
Bachelor of Arts in Biology
and Geology, Minor in
Chemistry, University of
Minnesota - Morris, 2000
WORK
HISTORY:
Kaposia Landing Park Improvements
City of South St. Paul
2015-2016
Hamel Road Stormwater Pond
Easements
City of Medina
2014-2016
CSAH 102 Corridor Improvements
City of Golden Valley/Hennepin County
2016-2018
Valley Oil Site Redevelopment
City of Savage
2016-2018
MEMBERSHIPS + RECOGNITIONS :
MPCA/MDA Master Contract Classification:
Project Manager
MDH Certified Asbestos Supervisor AS8364
MDH Certified Asbestos Management Planner
AP8364
MDH Certified Asbestos Inspector AI8364
MDH Certified Asbestos Project Designer
AD8364
MDH Certified Lead Risk Assessor LR2594
Asbestos Air Sampling Training Course
NIOSH 582 Equivalent
OSHA 40-Hour HAWOPER Certified
BNSF Contractor Certified
jrice@wsbeng.com | 763.270.3471
Jeffery Rice, PG, CHMM – Selected Project Experience
Kaposia Landing Park Improvements | South St.
Paul, MN
CLIENT: CITY OF SOUTH ST. PAUL
PROJECT DURATION: 2015-2016
WSB provided environmental planning services associated
with the management of buried solid waste and asbestos
incidental to construction redevelopment of Kaposia Landing
Park. Kaposia Landing Park is home to a historical solid
waste landfill containing an estimated 3.5 million cubic yards
of buried waste, covering over 75 acres along the Mississippi
River in South St. Paul, Minnesota. As part of the
environmental planning process, Jeffrey enrolled the site
into the MPCA’s VIC Program as identification number VP
5391. For VIC enrollment, WSB prepared a RAP, an ECP
and a site-specific Health and Safety Plan for the
management and mitigation of environmental and workplace
hazards. During the project WSB completed waste
characterization at 38 excavation locations, oversaw the
removal of 50 truckloads of ACWM and 117 truckloads of
industrial waste, provided oversight and documentation of
vapor membrane installation and obtained a site specific
beneficial reuse determination from the MPCA for solid
waste reuse. WSB also worked with City and MPCA to
prepare Environmental Covenant for the site.
Hamel Road Reconstruction Project | Medina,
MN
CLIENT: HENNEPIN COUNTY
PROJECT DURATION: 2014 – 2016
As part of a larger road improvements project, WSB
provided environmental planning and management services
for the excavation of two stormwater ponds constructed at
Hamel Road in the City of Medina, Minnesota. As part of the
environmental planning process, WSB completed a Phase I
ESA, prepared a RAP, proposed an actions letter, and
enrolled the site into the MPCA’s VIC Program. Prior to RAP
implementation, WSB completed test pit excavations to
sample and verify types and depths of contamination
documented in a previously conducted Phase II ESA.
During the test pit investigation, ACM was identified in the
buried debris at the easement. Following the identification of
ACM, WSB prepared a RAP/CCP addendum, developed an
ECP and submitted both documents to the MPCA for review
and approval. Contaminants of concern at the site included
DRO, GRO, ACM, copper and arsenic. WSB provided
remediation oversight during removal of ACM-impacted soil
and debris, conducted field screening, managed material
assessment and segregation during excavation, collected
GPS coordinates for both remediated areas and remaining
contamination at the site and tracked waste shipments for
disposal. A total of 266 loads (4,893.93 tons) of ACWM were
removed from the site for disposal at an MPCA permitted
landfill.
CSAH 102 Corridor Improvements | Golden
Valley, MN
CLIENT: CITY OF GOLDEN VALLEY &
HENNEPIN COUNTY
PROJECT DURATION: 2016-2018
The City of Golden Valley retained WSB to provide
environmental investigation, planning, management and
field oversight services for the highway reconstruction
and improvements project at CSAH 102. In his role as
project manager, Jeffrey completed a Phase I and Phase
II ESA and prepared a CCP to manage GRO, DRO, PAH
and VOC impacts at the Site. During construction,
Jeffrey was responsible for coordinating response
actions and managing communication and scheduling
with contractors, subcontractors, field staff and the
County. WSB managed material assessment and
segregation, waste shipment tracking and global
positional system (GPS) survey of both remediated areas
and remaining contamination at the Corridor. In July
2016, following the identification of elevated ambient
organic vapor concentrations (400+ ppm by PID) at a
sanitary sewer excavation, Jeffrey worked with the
Contractor and the County to ensure that appropriate
engineering and monitoring controls were in place to
safely continue the project work in the area. Jeffrey
prepared the final report documenting construction
monitoring field activities completed for the project.
Valley Oil Site Redevelopment | Savage, MN
CLIENT: CITY OF SAVAGE
PROJECT DURATION: 2016-2018
The City of Savage retained WSB to provide environmental,
geotechnical and engineering design services for
redevelopment of the former Valley Oil Site. The 2.2-acre
site historically operated as a commercial bulk petroleum
distributer, retail filling station and auto maintenance
business. As part of the environmental planning process,
WSB completed a Phase I ESA, Phase II ESA, asbestos and
regulated materials inspections, a preliminary Geotechnical
Investigation, cost estimating, RAP/CCP, Limited Site
Investigation, and enrollment into the MPCA Brownfields
programs. WSB prepared bid documents and an
engineering estimate for the demolition, decommissioning,
stormwater design and grading of the site. WSB provided
construction monitoring and oversight during site demolition
and decommissioning, grading and pad-ready, site
preparation. Contaminants of concern at the site included
DRO, GRO, VOCs, PAHs and PCBs. The project included
removal of 16 USTs, 4 oil water separators, 2 septic
systems, 4 lifts/hoists, buried debris and 3 buildings. The
city received a No Association Determination Letter and
RAP Implementation Approval Letter following project
completion in January 2018.
rspencer@wsbeng.com | (763).321.4854
Ryan Spencer, CHMM
SENIOR ENVIRONMENTAL SCIENTIST
Ryan has over 12 years of experience in the environmental consulting industry
servicing both public and private sector clients. He is proficient in the planning,
management, and completion of Phase I & II ESAs, Limited Site Investigations,
Remedial Investigations, Work Plan Preparation, Response Action Plans,
Demolition Planning/Specifications, Construction Monitoring, and Response Action
Plan Implementation. Additionally, Ryan is proficient in Asbestos/Regulated
Materials Assessments and is familiar with the State of MN asbestos and regulated
materials removal, abatement, disposal, and recycling regulations. In addition, he
has completed numerous projects in conjunction with MnDOT, MPCA’s Voluntary
Brownfield Programs, and the MN Petrofund Program. Ryan’s attention to
customer service, flexibility, and ability to identify potential environmental risks early
in the planning stage of projects make him an asset to the team.
SERVICE
GROUP:
Environmental Planning
and Natural Resources
REGISTRATION:
Certified Hazardous
Materials Manager #20180
EDUCATION:
Bachelor of Science in
Environmental Biology,
Saint Mary’s University,
2005
WORK
HISTORY:
Excelsior Road Improvements
Baxter, MN
2018
CSAH 20 Improvements
Hopkins, MN
2018
Block 34 Improvements
Monticello, MN
2016-2017
CSAH 50 Improvements
Lakeville, MN
2017
MEMBERSHIPS + RECOGNITIONS :
MPCA/MDA Master Contract Classification
Project Manager, Scientist II
MDH Asbestos Site Supervisor
AS10800
MDH Asbestos Inspector
AI10800
MDH Lead Risk Assessor
LR3148
OSHA 40-Hour HAWOPER Certified
AARST/NRPP
Radon Measurement # 109227 RT
AARST/NRPP
Radon Mitigation
# 10228 RMT
Confined Space Entry Training
(29 CFR 1910.146)
MN Brownfields Member
rspencer@wsbeng.com | (763).321.4854
Ryan Spencer, CHMM – Selected Project Experience
Excelsior Road Improvements | Baxter, MN
CLIENT: CITY OF BAXTER
PROJECT DURATION: 2018
As part of the Excelsior Road Improvements Project, Ryan
managed and provided environmental planning and
documentation services for the handling of petroleum
impacts near an open leak site. The contaminates of
concern for this project included DRO, GRO, and VOCs. The
project required notification and coordination with the MPCA
to issue a Corrective Action Letter, obtain a NPDES Pump-
Out Permit to dewater, treat, and discharge contaminated
groundwater, screen/segregate soil during excavation, and
coordinate landfill approvals for offsite disposal. A total of
100 cubic yards of impacted soil was removed from the site
and 1.6 million gallons of impacted groundwater was
pumped and treated via an activated carbon treatment
system during construction. Since contamination was also
present on the TH 371 right-of-way, coordination with
MnDOT’s OES staff was performed. Upon completion of
construction, WSB summarized the corrective actions in a
final report that was submitted to the MPCA and MnDOT
OES. The management provided by Ryan and WSB’s field
staff was successful in managing petroleum impacts during
construction and the site was issued closure by the MPCA.
Block 34 Improvements | Monticello, MN
CLIENT: CITY OF MONTICELLO
PROJECT DURATION: 2016-2017
As part of a downtown revitalization/improvements project,
Ryan managed and assisted with the completion of a Phase
I ESA, asbestos and regulated materials survey, demolition
specification and bid documents, Phase II ESA, RAP, MPCA
voluntary enrollment, and RAP implementation services for
Block 34. The project required a Phase II ESA since land
was being conveyed to MnDOT as part of the project. The
contaminates of concern consisted of DRO, GRO, VOCs,
SVOCs, PAHs, and metals. Both petroleum and non-
petroleum contamination were discovered, therefore, Ryan
worked closely with MnDOT OES and MPCA staff to obtain
the necessary liability assurances prior to land conveyance.
Ryan also managed RAP implemented during construction
at the TH 25 at Broadway intersection, which resulting in 900
tons of petroleum impacted soil to be removed and disposed
offsite at a certified landfill. The RAP implementation
services provided by WSB resulted in leak site closure by
the MPCA. Additionally, the environmental services
provided by Ryan and his team enabled the project to
proceed without construction delays.
CSAH 20 Improvements | Hopkins, MN
CLIENT: CITY OF HOPKINS
PROJECT DURATION: 2018
For the CSAH 20 (Blake Road) Improvements project, Ryan
managed and assisted with the completion of a Modified
Phase I ESA, geotechnical investigation, Phase II ESA Work
Plan, Limited Phase II ESA, HASP, and a RAP/CCP for the
project corridor. The Modified Phase I and Limited II ESAs
were completed on a rush timeline to ensure information was
available for an aggressive project bidding schedule. The
contaminates of concern consisted of DRO, GRO, VOCs,
PAHs, and metals. The environmental documents were
provided to Hennepin County Environmental Services and
the City of Hopkins staff for review and approval. Three hot
spot areas along the project corridor were identified due to
elevated DRO and chloroform impacts to soil. In addition,
Ryan and WSB’s field staff provided RAP/CCP
implementation services during project construction to
ensure all documented and undocumented contamination
was managed in accordance with local, state, and federal
regulations. The management, flexibility, and oversight
provided by Ryan and WSB’s environmental team were vital
for environmental planning and budgeting.
CSAH 50 Improvements | Lakeville, MN
CLIENT: CITY OF LAKEVILLE
PROJECT DURATION: 2017
For the CSAH 50 Improvements Project, Ryan managed
and provided environmental and demolition services for the
removal of five residential dwellings and two commercial
buildings. The City of Lakeville acquired the sites to facilitate
future City/Dakota County roadway improvements along the
corridor. The contaminates of concern consisted of
asbestos and other regulated building materials. Ryan
provided environmental and demolition services for the
project which included; completion of asbestos and
regulated material surveys, sealing of five water wells,
applying for County well sealing reimbursement funds,
preparing demolition bid specifications, providing demolition
oversight including documenting the removal of asbestos
and non-asbestos containing regulated materials, and
preparing documentation reports. The environmental
services provided by Ryan and WSB’s field staff enabled the
project to be completed on schedule and within the City’s
allocated budget for dwelling/building removal.
drangitsch@wsbeng.com | 763 . 287 .85250
Dan Rangitsch, PG
SENIOR ENVIRONMENTAL SPECIALIST
Dan is a Senior Environmental Scientist in WSB’s Environmental Planning and
Natural Resources Group with over 8 years of environmental consulting
experience. His experience includes Phase I Environmental Site Assessments
(ESA’s), Phase II ESA’s, Limited Site Investigations (LSI’s), Remedial
Investigations (RI’s), preparing health and safety plans (HASP), soil, groundwater,
and soil vapor sampling during excavation and remediation projects, Response
Action Planning (RAP)/Construction Contingency Plan (CCP) implementation, and
other regulatory compliance activities throughout Minnesota.
SERVICE
GROUP:
Environmental Planning
and Natural Resources
REGISTRATION:
Professional Geologist
MN
EDUCATION:
Bachelor of Science in
Geology, University of
Minnesota-Duluth, 2009
WORK
HISTORY:
Robert Street Improvements Project
West St. Paul, MN
December 2015-2016
CSAH 101 Corridor Improvements
Minnetonka, MN
2015-2017
Carpenter Park – Stormwater
Improvements
St. Louis Park, MN
2017-2018
Valley Oil Redevelopment
Savage, MN
2017-2018
MEMBERSHIPS + RECOGNITIONS :
MPCA/MDA Master Contract Classification:
Scientist 2, Field Technician
OSHA 40-Hour HAZWOPER Certified
OSHA 10-Hour Construction Safety and health
Certified
MDH Certified Asbestos Supervisor AS11414
MDH Certified Asbestos Inspector AI11414
Asbestos Air Sampling Training Course
NIOSH 582 Equivalent
BNSF Contractor Certified
drangitsch@wsbeng.com | 763 . 287 .85250
Dan Rangitsch, PG – Selected Project Experience
Robert Street Improvements Project | West St.
Paul, MN
CLIENT: CITY OF WEST ST. PAUL
PROJECT DURATION: DEC 2015 – 2016
Prior to reconstruction activities, Dan created a Work Plan
that identified potential impacts along Robert Street
Improvements Project corridor. After these potential
impacted areas were identified, Dan performed
environmental oversight to help manage impacted soil,
groundwater, and other regulated materials that were
encountered along the project corridor. Contaminants of
concern included VOCs, DRO, and GRO. Oversight
consisted of PID field screening, managing and segregating
impacted soil, vapor barrier installation on public utilities,
and manifest/weight ticket tracking during disposal activities.
Dan also identified and sampled suspect asbestos-
containing materials (ACM) that were encountered during
construction activities. Once ACM was identified along the
project corridor, Dan created an Emission Control Plan
(ECP) and provided oversight and documentation during
ACM removal activities. In total, 518.11 tons of petroleum
impacted soil, 5.35 tons of ACM, and one dumpster of
treated timbers were removed and disposed of during site
activities. Upon completion of construction activities, Dan
prepared a Response Action Plan (RAP) Implementation
report documenting the completion of site activities.
CSAH 101 Corridor Improvements | Minnetonka,
MN
CLIENT: HENNEPIN COUNTY
PROJECT DURATION: 2015 – 2017
As part of a corridor improvements project, Dan provided
environmental oversight and on-site management during the
removal, segregation, and disposal of DRO, GRO, VOCs,
PAHs, ACM, and debris impacted soil. Dan collected
suspect ACM from buried debris and utilities that were
encountered during reconstruction. After results identified
the ACM, Dan prepared an ECP to manage the ACM and
provided oversight during removal and disposal activities to
ensure regulatory compliance. Additionally, newly
discovered soil impacts along the corridor were segregated,
stockpiles, and sampled for waste characterization and
landfill acceptance. During onsite disposal activities, Dan
handled manifests and collected weight tickets to ensure
waste materials were managed and disposed of properly.
Upon project completion, Dan prepared a final report
summarizing environmental removal/management activities
conducted along the corridor. In total 206.32 tons of
impacted soil and 22.16 tons of ACM was managed and
disposed of during site reconstruction activities.
Carpenter Park – Stormwater Improvements |
St. Louis Park, MN
CLIENT: CITY OF ST. LOUIS PARK
PROJECT DURATION: 2017-2018
During the planning stages of a proposed stormwater
improvements project, WSB identified a potential dump site
in the proposed stormwater structure location at Carpenter
Park. Based on these findings, Dan completed 5 test pits
and four soil borings at the site that identified the presence
of contaminated fill soils with debris and groundwater
impacts above MPCA discharge regulations. Contaminants
of concern included DRO, GRO, PAHs and solid waste. Dan
also helped prepare a RAP with a CCP to manage impacted
soils and groundwater that may encountered during the
project activities. During site redevelopment activities, Dan
provided environmental oversight that included PID field
screening, air monitoring, groundwater discharge sampling,
management and segregation of impacted soil/debris, and
oversight during the installation of a vapor membrane. In
total 8,364.94 tons of impacted soil was removed from the
site and vapor barriers were installed between the in-situ
impacted soil and the stormwater system. Based upon
Response Actions as outlined in the RAP, Dan prepared a
RAP Implementation report documenting the completion of
site activities for MPCA review and approval.
Valley Oil Redevelopment | Savage, MN
CLIENT: CITY OF SAVAGE
PROJECT DURATION: 2017 – 2018
The City of Savage retained WSB to provide environmental
management services for the redevelopment of a former
commercial bulk petroleum distributer, retail filling station
and auto maintenance business. As part of the project, Dan
completed a Phase I ESA, Phase II ESA, asbestos and
regulated materials inspection, RAP/CCP, and a Limited
Site Investigation. Contaminants of concern included PCBs,
VOCs, ACM, debris, DRO and GRO. During RAP/CCP
implementation activities, Dan provided environmental
oversight that included PID field screening and contractor
management during monitoring well sealing and the removal
of 16 underground storage tanks (USTs), ACM transite
piping, 4 oil water separators, 2 septic systems, 4 lifts/hoists,
petroleum impacted soil, and buried debris. In total
11,849.54 tons of impacted soil/debris was removed from
the site and 25,893 cubic yards of unregulated soil was
brought to the site for redevelopment. After Response Action
activities were finished, Dan completed a RAP
Implementation report and submitted it to the MCPA for
review and approval.
BFehr@wsbeng.com | 612-248-7007
Ben Fehr
ENVIRONMENTAL SCIENTIST
Ben has over two years of experience in the environmental consulting field. He
currently supports projects related to due diligence, asbestos and regulated
material surveys/removal oversight, and environmental investigations and
assessments. His has completed over fifty Phase I Environmental Site
Assessments, as well as Phase II Environmental Site Assessments, limited site
investigations, and remedial investigations for commercial and industrial clients.
Ben understands the value of building strong client relationships and is passionate
about delivering clear and innovative solutions to complex environmental problems.
SERVICE
GROUP:
Environmental Planning &
Natural Resources
EDUCATION:
Master of Environmental
Science, Miami University,
2017
Bachelor of Science in
Environmental Science,
University of Wisconsin,
2015
WORK
HISTORY:
Environmental Sampling and
Demolition Oversight
Lakeville, MN
2018-On-going
Corridor Phase I Environmental Site
Assessment
Albert Lea, MN
2018-On-going
Limited Phase II Environmental Site
Assessment
Minneapolis, MN
2018
Corridor Phase I Environmental Site
Assessment
Minneapolis, MN
2018-2019
MEMBERSHIPS + RECOGN ITIONS :
MPCA/MDA Master Contract Classification:
Scientist I, Field Technician
MDH Certified Asbestos Supervisor AS14087
MDH Certified Asbestos Inspector AI14087
Asbestos Air Sampling Training Course
OSHA 40-Hour HAZWOPER Certified
BNSF Contractor Certified
BFehr@wsbeng.com | 612-248-7007
Ben Fehr – Selected Project Experience
Environmental Sampling and Demolition
Oversight | Lakeville, MN
CLIENT: CITY OF LAKEVILLE
PROJECT DURATION: 2018-On-going
The City of Lakeville retained WSB to provide environmental
and demolition services for a residential property to aid in
future roadway improvements. WSB conducted a pre-
demolition and regulated waste assessment for the site
which identified asbestos containing material (ACM) and
various regulated waste requiring removal prior to
demolition. WSB is currently coordinating with contractors
to ensure demolition services, including regulated material
removal and disposal, are performed in accordance with
local, state and federal regulations. WSB is also providing
oversight during demolition activities to assess for unknown
environmental conditions. Once demolition is complete,
WSB will conduct a final walkthrough to ensure the site is
properly backfilled, graded, seeded, and is free of demolition
debris.
Corridor Phase I Environmental Site
Assessment | Albert Lea, MN
CLIENT: MNDOT
PROJECT DURATION: 2018-On-going
The Minnesota Department of Transportation (MnDOT)
retained WSB to conduct a Phase I ESA for a roadway
corridor in Albert Lea, Minnesota. The 2.5-mile corridor
consists of commercial and light industrial properties,
including auto repair shops, filling stations, machine shops,
dry cleaners, and a railroad switchyard. Ben is responsible
for completing regulatory file reviews and identifying
potentially contaminated sites based on historical and/or
current site usage. Contaminants of concern identified thus
far include DRO, GRO, and chlorinated solvents. Following
completion of the Phase I ESA, WSB will complete a Phase
II investigation along the corridor. Based on results of the
Phase II ESA, WSB may develop a RAP / CCP for managing
contamination encountered within the project’s excavation
limits and provide oversight during future construction
activities.
Limited Phase II Environmental Site
Assessment | Minneapolis, MN
CLIENT: CHOICE BANK
PROJECT DURATION: 2018
WSB was hired to determine if four previously-identified
recognized environmental conditions resulted in soil,
groundwater, or soil vapor impacts at a commercial
warehouse property. Ben provided oversight during
hydraulic push-probe drilling activities and was responsible
for screening soil samples for the presence of organic
vapors with a photoionization detector (PID), and submitting
soil, groundwater, and soil vapor samples for laboratory
analysis. Contaminants of concern at the site included DRO,
GRO, VOCs, PAHs, PCBs, and heavy metals. The Limited
Phase II ESA identified a new release of petroleum (DRO)
near a waste oil UST at the property. Ben was responsible
for contacting the release to the Minnesota Duty Office and
provided an update of findings to the client.
Corridor Phase I Environmental Site
Assessment | Minneapolis, MN
CLIENT: BROWN AND CALDWELL
PROJECT DURATION: 2018-2019
WSB completed a comprehensive Phase I ESA for a
roadway corridor in Minneapolis, MN. The 0.75-mile
industrial corridor required extensive amounts of historical
data analysis. Risk rankings for each parcel based on
MnDOT’s methodology were provided by WSB to aid the
client to develop construction cost estimates, project
schedules and to obtain MPCA assurances, if necessary.
Ben was responsible for completing close to 100 file reviews
to identify contaminated sites and potential areas of concern
within the corridor’s 500-foot construction buffer.
Contaminants of concern identified throughout the Project
Corridor included DRO, GRO, VOCs, PAHs, heavy metals,
and buried debris. Based on the findings of the Phase I
ESA, WSB recommended a Phase II investigation for High
and Medium Risk sites, and that the results of the Phase II
investigation be incorporated into Special Provisions for the
management of excavated material, plans for construction
activities, and used to develop a RAP / CCP for managing
contamination encountered within the project’s excavation
limits.
Attachment 2
WSB 2019 Rate Schedule
2019 Rate Schedule
WSBENG.COM
Billing Rate/Hour
PRINCIPAL
$166-$185
ASSOCIATE | SR. PROJECT MANAGER | SR. PROJECT ENGINEER
$150-$185
PROJECT MANAGER
$132-$146
PROJECT ENGINEER
$116-$146
GRADUATE ENGINEER
$88-$109
SR. LANDSCAPE ARCHITECT | SR. PLANNER | SR. GIS SPECIALIST
$116-$146
LANDSCAPE ARCHITECT | PLANNER | GIS SPECIALIST
$69-$109
ENGINEERING SPECIALIST | SR. ENVIRONMENTAL SCIENTIST
$99-$143
ENGINEERING TECHNICIAN | ENVIRONMENTAL SCIENTIST
$57-$94
CONSTRUCTION OBSERVER
$93-$118
SURVEY
One-Person Crew $145
Two-Person Crew $190
Three-Person Crew $205
OFFICE TECHNICIAN
$52-$92
Costs associated with word processing, cell phones, reproduction of common correspondence, and mailing are included in the
above hourly rates. Vehicle mileage is included in our billing rates [excluding geotechnical and construction materials testing (CMT)
service rates]. Mileage can be charged separately, if specifically outlined by contract. | Reimbursable expenses include costs asso-
ciated with plan, specification, and report reproduction; permit fees; delivery costs; etc. | Multiple rates illustrate the varying levels of
experience within each category. | Rate Schedule is adjusted annually.
Attachment 3
Cost Summary Spreadsheet
Sr. Environmental Scientist - Jeff RiceSr. Environmental Scientist IV- Ryan SpencerSr. Environmental Scientist I- Dan RangitschEnvironmental Scientist IV - Ben FehrEnvironmental Scientist II-Tyler Pederstuen GIS Specialist III -Mike PhillippiOffice Technician III- Aleesha PennTotal Hours1 Desktop Env Review1.1 PM1.01.0 124$ 1.2 Report / Review2.04.01.07.0 685$ 1.3 City Meeting4.04.0 496$ Task 1 - Total Estimated Hours and Fee 0.0 3.0 0.0 4.0 0.0 1.0 0.0 8.01,305$ 1,305$ 2 Phase I ESA2.1 PM1.01.0 124$ 2.2 Travel - Onsite5.05.0 435$ 2.3 MPCA Rile Reviews (3 total) 3.03.0 297$ 2.4 Report / Review1.0 2.012.02.0 17.0 1,603$ Task 2a - Total Estimated Hours and Fee 1.0 3.0 3.0 17.0 0.0 2.0 0.0 26.02,459$ 2b Subcontractor, Equipment & Expenses QuantityUnit2.1 ERIS - Standard Package + 11 City Directory Streets1unit 715$ Task 2b - Total Estimated Expenses715$ 3,174$ 3 Work Plan3.1 PM2.02.0 248$ 3.2 Plan / Review1.0 1.0 3.5 3.51.0 10.0 997$ Task 3 - Total Estimated Hours and Fee 1.0 3.0 3.5 3.5 0.0 1.0 0.0 12.01,245$ 1,245$ 4 Field Investigation4.1 PM2.02.0 248$ 4.2 Boring Location Staking1.04.01.06.0 561$ 4.3 Travel / Onsite Sampling / Drilling1.018.019.0 1,690$ Task 3a - Total Estimated Hours and Fee 0.0 4.0 0.0 22.0 0.0 1.0 0.0 27.02,499$ 4b Subcontractor, Equipment & Expenses QuantityUnit4.1 Bergerson - Drilling plus working signs2each 5,123$ 4.2 City Boring Permit - No charge0day -$ 4.3 City Traffic Permit - No charge0Unit -$ 4.4 Eurofins/TestAmerica - Soil/GW 30 samples30Sample 2,310$ 4.5 Eurofins/TestAmerica - Vapor 2 samples2Sample 375$ 4.6 WSB - I-pad GPS Unit w/ GNSS receiver1day 50$ 4.7 WSB - Photoionization Detector1day 50$ 4.8 WSB - Field Investigation Kit 1unit 20$ Task 4b - Total Estimated Expenses7,928$ 10,427$ 5 Project Report5.1 PM2.02.0 248$ 5.2 Report / Review1.0 2.0 6.0 6.02.0 17.0 1,675$ 5.3 Copies (3 total)2.02.0 174$ Task 5a - Total Estimated Hours and Fee 1.0 4.0 6.0 8.0 0.0 2.0 0.0 21.02,097$ 2,097$ 3.0 17.0 12.5 54.5 0.0 7.0 0.0 94.0133.00$ 124.00$ 99.00$ 87.00$ 82.00$ 89.00$ 83.00$ 399.00$ 2,108.00$ 1,237.50$ 4,741.50$ -$ 623.00$ -$ 9,109.00$ 18,248$ Total Proposed Fee (Labor, Expenses and Subcontractors)Hourly Billing RateTotal Fee by Labor ClassificationTotal Estimated HoursTask 4 Total Cost - Field InvestigationRate$125.00$77.00715Task 3 Total Cost - Work PlanTable 1Proposed Estimate of Hours and Fee Old Snelling Ave and CR E Improvements ProjectArden Hills, MNDescriptionTask Total Labor Fee $240.00RateTask 2 Total Cost - Phase I ESATask 1 Total Cost - Desktop Env ReviewTask 5 Total Cost - Project Report$20.00$50.00$2,561.50$187.50$50.00G:\Group Data\EIR\Proposals\Arden Hills\Old Snelling Ave and CR E Improvements\3 - Cost Estimate - Old Snelling at CR E
CONSENT ITEM – 6H
MEMORANDUM
DATE:
TO:
FROM:
January 13, 2020
Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
David Swearingen, Senior Engineering Technician
SUBJECT: Ramsey County (Formerly Ramsey County Conservation District) Shared Service
Agreement
Budgeted Amount: Actual Amount: Funding Source:
*Note: This is a pass-through cost
Council Should Consider
Approving the Shared Service Agreement with Ramsey County for 2020 and authorize the
Mayor to execute the Agreement.
Background/Discussion
Since 2009, Ramsey Conservation District has been assisting the City with inspections required
by the City’s Grading and Erosion Control Permits under Chapter 15, Erosion and Sediment
Control Ordinance. The service provided by Ramsey Conservation District has been working
very well.
Attached is the Shared Service Agreement between the City of Arden Hills and Ramsey
Conservation District to continue this service through 2020. The hourly rate remains at
$72/hour. Staff is recommending approval of the Shared Service Agreement for 2020.
Attachments
Attachment A: Shared Services Agreement with Ramsey County
Page 1 of 1
s
Request for Signature County Manager
-
1. Type of document Revenue Agreement
2. Aspen PO, contract or document number
3. Original contract number
4. Contractor or grantor name City of Arden Hills
5. Contractor Aspen ID# and CERT SVN and/or DUN# Aspen # 004455
-·
6. Requesting business unit PRK
Additional business unit SWCD / -/
7. Authority (required -DO NOT leave blank) Admin Code: 3.40.27d
Resolution Number:
8. Program/project/service/grant name
I,/ 'Parks & Recreation/SWCD staff to provide
9. Brief description of goods, services or grant duties (will technical assistance for construction site
be used for the County Board monthly contract report) inspections on behalf of the city of Arden Hills.
10. Original contract start date
v 01/01/20
11. Original contract end date / 12/31/20
12. Amendment number and amendment start date
13. Amendment end date ----·
~ontract type Rate Settin;i
15. Original contract amount / $ 72.oo/hr rP\JPfl.IAf"
16. Previous amendment(s) total
·-
17. Amendment amount
18. New total contract value
19. Funding string / 312201-13901-750101-00000-2020
Funding source Local
20. Revenue agreement budgeted amount / $10,000
-
21. County contact and phone number Ann White Eagle 651-266-7271
22. Signatures
WYvvtk-t;.y/:::. ~ate: I Department Preparer ]:;; LI') ----
Department Director ~~M Date: /2/2{)//q-
Finance Analyst Date: ---
Attorney Date:
RAMSEY COUNTY
--l.O--A-gr~€llt.------'I'his-Sha1·ed-Se-rviee--Agreemer.1t-(~Agree-ment''j-is-entered-int0-by-andH
between the City of Arden Hills, a Minnesota municipal corporation ("City"); and
Ramsey County ("County"), a political subdivision of the State of Minnesota, on behalf of its
Parks & Recreation Department -Soil & Water Conservation Division (SWCD), 1425 Paul
Kirkwold Drive, Arden Hills, MN 55112.
2.0 Authorization. This Agreement is authorized pursuant to the provisions of Minnesota
Statutes §Chapter 412, Minnesota Statutes §Chapter 103(C), and Minnesota Statutes
§471.59.
3.0 Purpose. The City is requesting the County to provide personnel to perform erosion
and sediment control permit inspections, reporting and enforcement services, as
defined herein.
4.0 In consideration of the mutual undertakings herein expressed, the parties
agree as follows:
A. City Responsibility. The City will:
1. Accept, process, and maintain records in connection with Grading and
Erosion Control Permit ("GEC Permit") applications.
2. Collect and account for GEC Permit fees and escrows.
3. The completed GEC Permit application shall include the following
information:
a. Name, address and phone number ofpermittee.
b. Description and expected duration of project.
c. Any special considerations identified by the City.
4. Issue GEC Permit upon receipt of a positive recommendation from the
County. GEC Permits shall be issued subject to· compliance with
approved Plans and Specifications and other conditions of approval
recommended by the County or the City.
to
6. Compensate the County for services rendered by County staff at the
County's hourly rate (currently $72 per hour), including services
rendered by County staff in connection with any litigation arising out
of the issuance of a Stop Work Order at the direction of the City
pursuant to the terms of this Agreement. The City acknowledges that
the County's hourly rate is adjusted annually.
7. County staff shall receive mileage reimbursement at the current IRS
rate.
B. County Responsibilities. The County will:
1. Provide inspections by qualified staff. Unless otherwise requested by
the City, inspections shall be conducted during regular business hours,
8:00 AM -4:30 PM, Monday to Friday, excluding State holidays.
2. Provide the following regular inspections for the sites identified by the
City:
a. Initial Best Management Practice inspection prior to site
disturbance, as scheduled by the City.
b. Weekly inspections during the period of site disturbance.
c. Routine inspections after a 0.5-inch rainfall event.
d. Re-inspection to verify that corrections have been made, as
required by the City.
3. Provide the City with a copy of the inspection report within seventy-
two (72) hours of the inspection. If a re-inspection identifies that
corrections have not been made and enforcement action is needed, the
County shall notify the City as soon as possible of the violation but, in
all cases, within twenty-four (24) hours of the re-inspection.
4. Issue Stop Work Orders, as directed by the City, in those cases where
GEC Permittees have not complied with the erosion and sediment
control regulations and/or with the conditions attached to the GEC
Permit.
5. Invoice the City on a quarterly basis for services rendered.
2
5.0 Indemnification. The City shall indemnify, defend and hold harmless the County for
any damages to third parties arising out of services provided by the County pursuant
to the terms of this Agreement provided, however, that the City's maximum liability
shall be as stated in Minnesota Statutes §Chapter 466.
6.0 Amendment. This Agreement may not be amended without the written consent of
each of the parties.
7.0 Termination. This Agreement shall be binding upon the parties from its effective
date until December 31, 2020 provided that either party may terminate this
Agreement upon sixty ( 60) days written notice to the other party.
8.0 Effective Date. This Agreement shall become effective January 1, 2020-December
31, 2020.
IN WITNESS WHEREOF, the City and the County have caused this Agreement to be
executed as of the date and year first above written.
3
CITY OF ARDEN HILIS,
a Minnesota municipal corporation
David Grant, MAYOR
RAMSEY COUNTY, a political subdivision
of the state of Minnesota
Printed Name: Rvan O'Connor
Title: County Manager
Printed Name: ___ Mark McC::ib~e __ _
Title: Parks & Recreation Director
An )YU·~· e cl
By: v+w"(f
Printed Name: Amy Schmidt
Title: Assistant County Attorney
Arden Hills\Forms\Shared Service Agr.vl l.doc
4
Page 1 of 2
DATE: January 13, 2020
TO: Honorable Mayor and City Council Members
David Perrault, City Administrator
FROM: David Swearingen, Senior Engineering Technician
Todd Blomstrom, Interim Public Works Director/City Engineer
SUBJECT: Tennis Court Improvements for Cummings and Royal Hills Parks, Pay Voucher
No. 3
Budgeted Amount: Actual Amount: Funding Sources:
$349,102 $363,282 PIR
Council Should Consider
The Council is requested to approve Pay Voucher No. 3 in the amount of $44,585.40 for the
Tennis Courts Improvements at Cummings and Royal Hills Park, City Project No. PW-19-0104.
Background
On July 22, 2019, the City Council adopted Resolution #2019-025 awarding a contract for the
Tennis Court Improvements at Cummings and Royal Hills Parks to Bituminous Roadways in the
amount of $303,782.00 for the base bid, and declining the bid alternate for Hazelnut Park.
The contractor began the project on September 3, 2019 and has completed resurfacing and
striping work at Cummings Park. The tennis and basketball courts at Cummings Park are open
for public use. The contractor has also completed concrete work, bituminous paving, fence
installation, and a majority of restoration at Royal Hills Park.
Pay Voucher No. 3 reflects all work through December 31, 2019 with five percent retainage
applied. The project is estimated to be 90% complete. The project consultant recommends
approval of Pay Voucher No. 3 as provided in Attachment A. Staff recommends that Council
approve the payment. Project progress Pay Voucher No. 3 is provided in Attachment B.
CONSENT ITEM – 6I
MEMORANDUM
Page 2 of 2
Budget Impact
The construction contract amount and overall budget for the Tennis Court Improvements for
Cummings and Royal Hills Parks is summarized below.
Project Expenses
Construction Base Bid (Bituminous Roadways) $303,782.00
Engineering and Construction Admin. (WSB) $ 39,420.00
Geotechnical Investigation (WSB) $ 5,900.00
Change Order No. 1 $ 13,979.00
Other costs $ 201.00
Total Expenses $363,282.00
Project Funding
Capital Improvements PIR Fund $363,282.00
Attachments
Attachment A: WSB Letter
Attachment B: Pay Voucher No. 3
"K:\014152-000\Admin\Construction Admin\Pay Applications\Pay Application #3\014152-000 LTR PV3 to Cit.docx" 178 E 9TH STREET | SUITE 200 | SAINT PAUL, MN | 55101 | 651.286.8450 | WSBENG.COM January 7, 2020
Todd Blomstrom
City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112
Re: Tennis Court Improvements at Cummings, Hazelnut and Royal Hills Project
City of Arden Hills Project No. 19-PARK-001
WSB Project No. R-014152-000
Dear Mr. Blomstrom:
Please find enclosed Construction Pay Voucher No. 3 for the above referenced project in the
amount of $44,585.40. The quantities completed to date have been reviewed and agreed upon by
the contractor, and we hereby recommend that the City of Arden Hills approve Construction Pay
Voucher No. 3 for Bituminous Roadways, Inc.
The amount indicated above reflects work certified through December 31, 2019, with a 5%
retainage applied. Please include one executed copy with the payment to Bituminous Roadways,
Inc. and return one executed copy to our office for our file. If you have any questions or
comments regarding this voucher, please contact me at 763.231.4865.
Sincerely,
WSB
Steven Foss, PLA
Landscape Architect
Attachments
cc: Sue Polka, WSB
kkp
Page 1 of 2
DATE: January 13, 2020
TO: Honorable Mayor and City Councilmembers
David Perrault, City Administrator
FROM: David Swearingen, Senior Engineering Technician
Todd Blomstrom, Public Works Director/City Engineer
SUBJECT: Trunk Highway No. 10 Change Order No. 5
Budgeted Amount: Actual Amount: Funding Sources:
$500,000.00 $622,369.20 State of Minnesota Grant Funding,
Water Utility Fund
Council Should Consider
The City Council is requested to approve Change Order No. 5 for the Trunk Highway 10
Watermain Improvements Project in the amount of $2,645.61.
Background
On October 22, 2018, the City Council approved Resolution 2018-060 approving the
Cooperative Agreement No. 1031738 with the State of Minnesota, Department of Transportation
for the City’s share of the frontage road and watermain construction along Trunk Highway No.
10 from CSAH 96 to Trunk Highway No. 35W. The estimated City contribution at the time of
approval was $413,181.89.
The project began April 15, 2019 and since has been substantially completed. Meyer Contracting
has completed all City punch list items and only final restoration of vegetation remains.
After the frontage road was paved, core samples were taken of the bituminous surface to test for
adequate density. The construction contract includes a provision that provides an incentive
payment to the contractor for exceeding minimum compaction density for bituminous pavement.
MnDOT has evaluated the pavement material quality and bituminous density in accordance with
specifications and special provisions and has determined the results exceeds expectations and
authorized payment of incentives at a cost of $2,645.61 provided in Attachment A. City staff
recommends the payment.
CONSENT ITEM – 6J
MEMORANDUM
Page 2 of 2
Financial Impact
During construction, the following Change Orders occurred on the project related to the City’s
portion of the project expenses. MnDOT administers the construction contract. City staff is
seeking formal consent for the change order item from the City Council at this time.
CO # Description Amount
Change Order 1 Water Main Tee and Valve $836.03
Change Order 2 Abandon Water Main $797.50
Change Order 3 Temp Sanitary Facilities $774.62
Change Order 4 Additional Speed Limit Signs $460.00
Change Order 5 Pavement Density Incentive $2,645.61
TOTAL $5,513.76
The project is substantially complete, with all change orders involving City participation totaling
$5,513.76. This change order amount represents 1.1% of the City’s cost share for the project.
Attachments
Attachment A: Change Order No. 5
Minnesota Department Of Transportation
Contract: 180170
Prime Contractor: Meyer Contracting Inc., 0000214673
CO Type: COLevel l
State Proj. No.: 6205-39
Fed. Proj. No.: 6205-39 / STPF 6219(116)
District: M Metro
Reason: Allowed by Contract
Location: LOCATED ON T.H. 10 FROM CSAH 96 TO T.H. 35W.
Description: Bituminous Density Inc /Dis
Explanation:
Change Order No.: 0018
Awarded Contract Amount: $4,688,610.36
Resident Engineer: Dan Penn
Admin Office: MC -Golden Valley North West
County: C062 RAMSEY
Report Printed Date: 12/5/2019
Net Change Order Amount: $2,645.61
Spec Book Year: 18
Funding Source: SLFO
Route:
Issue Standard Specification 2360, "Plant Mixed Asphalt Pavement' require payment of incentives or assessment of disincentives for Bituminous Pavement and material
properties.
Resolution The Department has evaluated the pavement material quality and bituminous density in accordance with specifications and special provisions and has determined payment
of incentives or assessments of disincentives as shown below in the estimate of cost.
Payment The Department has evaluated the pavement material quality and bituminous density in accordance with specifications and special provisions and has determined payment
of incentives or assessments of disincentives as shown below in the estimate of cost.
Increases/Decreases
Total: $0.00
New Items
DollarItem Project Cont. Unit
QuantityItem Description Item ID Reason Line Line Project Category Funding
CO -0018 Bituminous Density InclDis - 1402621/00010 PC -Bit Inc/Dis 2330 1000 122861 0002 - CITY OF 0002 - CITY OF ARDEN 2,645.610 DOL $1 00 $2,645.61
CHANGE ORDER DOLLAR ARDEN HILLS HILLS
SEEAGREEMENT
#1031738.
Total: $2,645.61
Time Adjustments
Time I.D Time Description Time Type Original
Contract: 180170 Change Order No.: 0018 Page 1 of 3
Minnesota Department Of Transportation
Project/Category Summary
122661 GRADING, BITUMINOUS AND CONCRETE SURFACING, NOISE WALLS,
LIGHTING, AND TMS.
Report Printed Date: 1215!2019
NO 0002 CITY OF ARDEN HILLS
SEE AGREEMENT #1031736.
Net Change Order Amount:
$2,646.61
$2,645.61
Contract: 180170 Change Order No.: 0018 Page 2 of 3
Minnesota Department Of Transportation
Report Printed Date: 12/5/2019
ATTACHMENTS: By signing this agreement, the Contractor acknowledges receipt of the specified attachments (if applicable)
Contract: 180170 Change Order No.: 0018 Page 3 of 3
Signature & Date
Project Engineer/Project Supervisor
Digitally signed by Joseph Krueger
Joseph Krueger Date: 2019.12.0513:37:09-06'00'
Contractor
Commissioner of Transportation
Pursuant to Delegation
Commissioner of Administration
Pursuant to Delegation
Consultant Contract Administrator
(recommendation for Approval only)
Local Agency (if funded wholly or
in part by Local Agency)
/
J
ATTACHMENTS: By signing this agreement, the Contractor acknowledges receipt of the specified attachments (if applicable)
Contract: 180170 Change Order No.: 0018 Page 3 of 3
Page 1 of 2
DATE: January 13, 2020
TO: Honorable Mayor and City Councilmembers
David Perrault, City Administrator
FROM: Todd Blomstrom, Interim Public Works Director/City Engineer
SUBJECT: Old Snelling Trail and Watermain Improvements - Payment No. 9, Change
Order No. 6, and Change Order No. 7
Budgeted Amount: Actual Amount: Funding Source:
$3,376,269.85
(contract only) $4,332,767.09 MSAS, PIR, Water Utility, Ramsey
County
Council Should Consider
The City Council is requested to approve the following items for the Old Snelling Trail and
Watermain Improvements project:
Payment No. 9 in the amount of $178,235.28
Change Order No. 6 in the amount of $31,281.70
Change Order No. 7 in the amount of $2,426.50
Background/Discussion
On March 26, 2018, the City Council adopted Resolution 2018-022 Awarding the Old Snelling
Trail and Watermain Improvements Project to Sunram Construction, Inc. in the amount of
$3,376,269.85. The project is considered substantially complete. City staff and the project
consultant, WSB, are working with the contractor to resolve remaining construction claims.
Change Order No. 6 provides payment for additional curb and traffic control work. During
construction, a total of twenty-one additional storm sewer catch basin structures were added to
the project resulting in extra work by the contractor to install concrete curb. This change order
also includes costs for additional temporary traffic control measures required to maintain traffic
through the project area. Change Order No. 7 provides payment for repairs to a section of fence
that was damaged over the winter when work was not occurring by the contractor. Copies of
both change order documents are provided in Attachment A.
CONSENT ITEM – 6K
MEMORANDUM
Page 2 of 2
Construction Payment Voucher No. 9 includes contract work item quantities, the two proposed
change orders, and a reduction in project retainage down to the amount of $50,000 as provided
on Attachment B. WSB recommends approval of Payment No. 9, Change Order No. 6, and
Change Order No. 7. Staff recommends that Council approve the payment and change orders.
The contractor continues to request payment of claims in the approximate amount of $103,000
for additional work not included within Payment No. 9. City staff has requested supporting
information from the engineering consultant as part of the negotiation process with the
contractor.
Budget Impact
The revised construction contract amount and overall budget for the Old Snelling Trail and
Watermain Improvements project is summarized below.
Original Contract Amount: $3,376,269.85
Change Order No. 1 $ 142,675.38
Change Order No. 2 $ 219,014.45
Change Order No. 3 $ 124,570.73
Change Order No. 4 $ 5,904.56
Change Order No. 5 $ 2,585.22
Change Order No. 6 $ 31,281.70
Change Order No. 7 $ 2,426.50
Total Change Orders $ 528,458.54
Amended Contract Amount: $3,904,728.39
Engineer/Const Svcs - WSB: $ 402,001.00 Est.
Other project costs $ 26,037.70
Total Project Budget: $4,332,767.09
Change orders total approximately 16 percent of the original contract amount, not including the
unresolved claims. The project is funded from several sources including Ramsey County,
Municipal State Aid, and the water utility. A majority of the additional cost for the
recommended change orders will be funded from PIR.
Attachments
Attachment A: Change Order Nos. 6 and 7
Attachment B: Progress Payment Voucher No. 9
DATE: January 13, 2020
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Approve Resolution 2020-005 Establishing 2020 Election Polling Place
Locations for Precinct 1, Precinct 2 and Precinct 3
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
The Council should consider approving resolution 2020-005 approving polling place locations for
Precincts 1, 2 and 3.
Background
The City Council directed staff to investigate an alternative polling location for Precinct 2, and move
precinct 3’s location to North Heights Lutheran Church. The City worked with Ramsey County’s
Election staff to find a new location for Precinct 2, and it was determined the Anderson Center, on
Pine Tree Drive, would be a suitable location. Ramsey County also was in contact with North
Heights Lutheran Church, and it was determined that it could host Precinct 3’s polling place. There
are no changes to the Precinct 1 polling location. The proposed polling locations are:
Precinct 1: Church of the Way, 3382 Lexington Ave N, Shoreview, MN 55126
Precinct 2: Anderson Center, 2 Pine Tree Dr, Arden Hills, MN 55112
Precinct 3: North Heights Lutheran Church, 1700 Hwy 96 W, Arden Hills, MN 55112
Following the approval of the new polling locations, Ramsey County will send a letter to registered
voters that reside in these two precincts with the new locations, and the City will communicate the
changes on its website, social media, and the newsletter.
Budget Impact
N/A
Attachments
Attachment A: Resolution 2020-005
CONSENT ITEM – 6L
MEMORANDUM
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2020-005
A RESOLUTION DESIGNATING POLLING PLACES FOR THE 2020
PRESIDENTIAL PRIMARY, STATE PRIMARY AND STATE GENERAL ELECTION
WHEREAS, Minnesota Statutes 204B.16 requires the City Council to designate polling
places for the upcoming year by resolution; and
WHEREAS, changes to the polling place locations may be made before the next election
if one or more of the authorized polling places becomes unavailable for use or in the case of an
emergency when it is necessary to ensure a safe and secure location for voting; and
WHEREAS, Presbyterian Church of the Way has previously been designated as the
polling place to serve all territory in Arden Hills Precinct 1 located in the City of Arden Hills;
Ramsey County, Minnesota; and
WHEREAS, North Heights Lutheran Church was designated as the polling place to serve
all territory in Arden Hills Precinct 2 located in the City of Arden Hills; Ramsey County,
Minnesota; and
WHEREAS, North Heights Lutheran Church is no longer available due to proximity to
precinct concerns to serve as a polling place for Precinct 2 for the elections; and
WHEREAS, Ramsey County Public Works was designated as the polling place to serve
all territory in Arden Hills Precinct 3 located in the City of Arden Hills; Ramsey County,
Minnesota, and
WHEREAS, Ramsey County Public Works Facility is no longer available due to
accessibility concerns to serve as a polling place for the elections; and
WHEREAS, Minnesota Statutes, Section 204B.16 authorizes the change in polling places
approved before December 31, 2019 if the polling place is not available.
NOW, THEREFORE, BE IT RESOLVED by the City of Arden Hills, State of
Minnesota as follows:
1. The polling place for all territory in Arden Hills Precinct 1 is hereby established for
elections held in 2020 as Presbyterian Church of the Way, 3382 Lexington Avenue N,
Shoreview, Minnesota.
2. The polling place for all territory in Arden Hills Precinct 2 is hereby changed for
elections held in 2020 from North Heights Lutheran Church, 1700 Highway 96 West,
Arden Hills, Minnesota to Bethel University-Anderson Center, 2 Pine Tree Dr. Arden
Hills, Minnesota.
3. The polling place for all territory in Arden Hills Precinct 3 located in the City of Arden
Hills; Ramsey County, Minnesota, is hereby changed for elections held in 2020 from
Ramsey County Public Works Facility, 1425 Paul Kirkwold Drive, Arden Hills,
Minnesota to North Heights Lutheran Church, 1700 Highway 96 W, Arden Hills,
Minnesota.
4. Pursuant to Minnesota Statutes, Section 204B.16, subd. 1a, the City shall send a notice
of change in polling place locations for Precinct 2 and Precinct 3 to each affected
household with at least one registered voter in the precinct. The notice should be sent
at least 25 days before the next election by nonforwardable mail stating the location of
the new polling place.
ADOPTED by the City Council of the City of Arden Hills this 13h Day of January, 2020.
_________________________________________
David Grant, Mayor
ATTEST:
_______________________________________
Julie Hanson, City Clerk
City of Arden Hills
City Council Meeting for January 13, 2020
Page 1 of 1
CONSENT ITEM – 6M
MEMORANDUM
DATE: January 13, 2020
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Mike Mrosla, Community Development Manager/City Planner
SUBJECT: Approval of the Comprehensive Sewer Plan
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider the Following
Motion to approve Resolution 2020-006, approving the Comprehensive Sanitary Sewer Plan.
Background
At its November 25, 2019 meeting, the City Council passed a resolution formally approving and
adopting the Arden Hills 2040 Comprehensive Plan. The 2040 Comprehensive Plan contains three
(3) supplemental technical plans (Water Supply Plan, Comprehensive Sanitary Sewer Plan, and
Local Surface Water Management Plan). All of the plans were updated as part of the 2040
Comprehensive Plan. However, the Metropolitan Council requires cities to pass a resolution
formally adopting the Comprehensive Sanitary Sewer Plan following the formal adoption of the
2040 Comprehensive Plan.
Budget Impact:
N/A
Attachments
A. Resolution 2020-006 - Approval of the Comprehensive Sanitary Sewer Plan
The full of the plan Comprehensive Sanitary Sewer Plan is available on the City’s website at
https://www.cityofardenhills.org/421/2040-Comprehensive-Plan
CITY OF ARDEN HILLS
RAMSEY COUNTY, MINNESOTA
RESOLUTION NO. 2020-006
A RESOLUTION OF THE CITY OF ARDEN HILLS, RAMSEY COUNTY, MINNESOTA,
ADOPTING THE COMPREHENSIVE SEWER PLAN DATED MARCH 7, 2019
WHEREAS, the Metropolitan Land Planning Act requires that each community’s
Comprehensive Plan include a Comprehensive Sewer Plan; and
WHEREAS, a Comprehensive Sewer Plan was prepared as part of the 2040 Comprehensive
Plan; and
WHEREAS Resolution 2019-041 approved the Arden Hills 2040 Comprehensive Plan
which included the Comprehensive Sewer Plan; and
NOW THERE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ARDEN HILLS, MINNESOTA, that the Arden Hills Comprehensive Sanitary Sewer Plan, dated
March 7, 2019 is adopted and is effective as of the date of this resolution.
ADOPTED this 13th day of January 2020, by the City Council of the City of Arden Hills.
CITY OF ARDEN HILLS
By: ________________________________
David Grant, Mayor
ATTEST:
_____________________________
Julie Hanson, City Clerk
City o f Arden Hills
City Council Meeting for January 13, 2020
Page 1 of 3
CONSENT ITEM – 6N
MEMORANDUM
DATE: January 13th, 2020
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Mike Mrosla, Community Development Manager/City Planner
SUBJECT: Planning Case #19-017
Applicant: Louise and Richard Routhe
Property Location: 1261 County Road E W
Request: Conditional Use Permit Amendment
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider the Following:
Motion to approve Resolution 2020-004, Planning Case 19-017 for a Conditional Use Permit
Amendment at the Subject Property 1261 County E W.
Background
The Subject Property is a veterinary clinic facing County Road E W in the B-2 General Business
District that has been in continuous operation since 1984. At the time, a veterinary clinic was not
a permitted use for the Subject Property within the B-2 District. However, on April 23, 1984, the
City Council approved a Special Use Permit (“Special Use Permit Case No. 84-5”) that gave the
Applicants permission to operate a veterinary clinic, which included conditions of approval such
as a limit on the business hours and number of employees. When the City adopted its current
Zoning Code in 1993, the Subject Property no longer needed a Special Use Permit to operate a
clinic in the B-2 District because the a clinic is a permitted in the B-2 District under the current
Zoning Ordinance in Section 1320.05. The Applicants request to amend certain conditions of
approval citing that it unduly limits their ability to operate their business.
Plan Evaluation
A full evaluation of the proposal was presented to the Planning Commission on January 8, 2020.
The memo to the Planning Commission on this case is provided in Attachment D.
City o f Arden Hills
City Council Meeting for January 13, 2020
Page 2 of 3
Findings of Fact
The Planning Commission offers the following findings of fact for consideration:
1. The Subject Property is located at 1261 County Road E W in the B-2 General Business
Zoning District.
2. The Subject Property is the Arden Shoreview Animal Hospital, defined as a clinic use in
the City Zoning Code Section 1320.05.
3. At the time it received approval, a clinic was not a permitted use and required a Special
Use Permit.
4. The Subject Property has been continuously operated as an animal clinic for 35 years.
5. The City’s Zoning Code was amended in 1993 to allow clinics by right in the B-2 General
Business District.
Planning Commission Recommendation
The Planning Commission reviewed the request at their January 8, 2020 meeting. At that time, the
Planning Commission recommended approval of the Conditional Use Permit Amendment by a 5-
0 vote, based on the following conditions of approval:
1. All dogs shall be leashed when being transported in and out of the facility.
2. The property owners shall work with city staff to resolve the any parking concerns if
complaints are received.
3. Any future relocation of the trash enclosures shall utilize wooden gates and shall be
constructed on three sides using the same materials and patterns used on the building.
The location shall be approved by the Planning staff in writing.
4. The use shall not emit offensive odors. Odors shall be vented by a duo-ventilation
system.
5. No outdoor kennels are permitted.
6. Outdoor examination area shall be enclosed by a six (6) tall privacy fence.
7. No Animals shall be left unattended in the outdoor examination area.
8. If the City receives complaints from the owners and occupants of surrounding
properties regarding a violation of any condition set forth in the permit, violations of
City Code may be cause for revocation of the permit.
9. Permittee is hereby granted a side yard setback variance of ten feet (10') and a rear
yard setback variance of ten feet (10')-- i.e., ten feet (10') from the north and east
property lines.
The Planning Commission voted to strike the proposed condition below. The commission
discussed that the no residential properties are within proximity of the subject property, which
would limit the nuisance potential. In addition, the subject property has not received any nuisance
complaints within 35 years and the business owners know what the maximum number of kennels
the business can support.
Condition: If nuisance complaints are received the City Council may amend this Conditional Use
Permit establishing a maximum number of animals kenneled overnight via a council resolution.
that provide Council the ability to set a maximum number of nuisance complaints are received the
City Council may amend this Conditional Use Permit establishing a maximum number of animals
kenneled overnight via a council resolution.
City o f Arden Hills
City Council Meeting for January 13, 2020
Page 3 of 3
Public Hearing and Comments
Under Section 1355.06 Subd. 4, provides the Zoning Administrator the ability to waive a public
hearing if the proposed amendments are deemed to be insignificant. The proposed amendments
to the existing permit are minor. The conditions requested to be removed by the Applicant are
either permitted by right or regulated by existing ordinances. Upon review staff felt that it would
be in the best interest of the City to hold a public hearing at the Planning Commission meeting to
gauge public concern. A Planning Commission public hearing notice was printed in the Pioneer
Press on December 27, 2019. Staff has not received any comments concerning this planning case.
In addition, no citizens attended the January 8, 2020 Planning Commission meeting. Staff has
made the determination to utilize the above code section to waive the public hearing at City
Council. However, it is important to note that in the event citizens did attend the January 8, 2020
Planning Commission meeting, staff would have required this items to hold a public hearing prior
to approval at City Council meeting.
Deadline for Agency Actions
The City of Arden Hills received the completed application for this request on December 19, 2019.
Pursuant to Minnesota State Statute, the City must act on this request by February 17, 2020 (60
days), unless the City provides the petitioner with written reasons for an additional 60-day review
period. With consent of the applicant, the City may extend the review period beyond the initial
120 days.
Budget Impact
N/A
Attachments
A. Land Use Application and Narrative
B. Conditional Use Permit Submittal
C. Location Map
D. Clean Existing Special Use Permit (Conditional Use Permit)
E. Existing Strikethrough Special Use Permit (Conditional Use Permit)
F. Planning Commission Draft Resolution
G. January 8, 2020 - Planning Commission Memo
H. Resolution – No. 2020-004
I. Conditional Use Permit
Disclaimer: This m ap is intended for reference purposes only and is not a legally recorded map or survey. The City of Arden Hills shall not be liable for any damages or claims that arise due to accuracy,availability, use or misuse of the inform ation herein pursuant to MNStatute 466.03 Subd 21.
Location Map
Cou nty Roa d E West
Pine Tree DriveNB Hwy 51 To CO RD EConnelly Avenue±
Subject Parcel
STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF ARDEN HILLS
SPECIAL USE PERMIT--Case No. 84-5
The undersigned, the Clerk-Administrator of the City of Arden Hills, does hereby certify that this Special Use Permit is granted pursuant to the provisions of the Zoning Ordinance of the City of Arden Hills and in accordance with the approval thereof by the Arden Hills City Council, at the Council meeting held on March 12, 1984, which approval was based upon certain recommendations made by the Board of Appeals (March 1, 1984), the City Planner (February 27, 1984), the City Engineer (March 5, 1984) and the Planning Commission (March 7, 1984).
Permission is accordingly given the applicant, RICHARD H. ROUTHE, 1516 Chelmsford, St. Paul, Minnesota 55108, and his heirs, personal representatives, successors and assigns, hereinafter referred to as "Permittee", to construct and operate upon the parcel of land hereinafter described a veterinary animal hospital-- to be called "Arden Shoreview Animal Hospital"--which shall provide complete health, medical, surgical and emergency services to companion animals. In addition, it will provide "animal house call service" for elderly and handicapped animal owners in the area and a facility for the boarding of animals. Its hours of operation are to be 9:00 A.M. to 6:00 P.M. on Mondays through Fridays and 9:00 A.M. to noon on Saturdays. Emergencies are to be handled on an "on-call" basis.
The hospital shall have a maximum staff of five (5). All of the animals are to be confined within the hospital building. They will be small animals only-- no farm animals. - Unattended animals are to be kept outside of the hospital. It shall have no outside runs, but will have a six foot (6') fenced area for the examination of patterns of movement of animals.
The hospital will emit no offensive odors. Smells are to be vented by a duo-ventilation system. ·
The hospital building shall be constructed of brick and cedar. It shall have brick columns in front and a dark brown metal truss
roof. Its signage shall comply with Arden Hills' Code
requirements.
The refuse area shall be located at the northwest corner of the building. It shall be screened. Refuse pickup shall be one or two per week.
Permittee is hereby granted a side yard setback variance of ten feet (10') and a rear yard setback variance of ten feet (10')-- i.e., ten feet (10') from the north and east property lines. Permittee shall construct and operate the veterinary animal hospital in strict accordance with all of the drawings, sketches, plans and documentation submitted to and filed with the City and the representations made to the City Planning Commission and City Council, as indicated in the minutes of meetinqs thereof all in connection with Case No. 84-5.
This Special Use Permit is issued not only subject to Permittee's compliance with the general requirements, conditions and documents specified above but also subject to all of the applicable requirements of Ordinance No. 213, the City's Zoning Ordinance; all applicable provisions of the Arden Hills Code of Ordinances (including specifically the building code portion thereof); and the following special conditions which shall be satisfied before a building permit is issued by the City:
1. Verification of the location of underground electrical lines adjacent to the existing sidewalk and adjustment of the plant locations (as shown in the Landscaping Plan filed with the City) if the proposed plantings interfere with the underground electrical lines or violate. NSP's restrictions or limitations; and
2. Approval of plant selections by the City Planner.
Any violation by Permittee of any of the terms or conditions of this Permit shall be cause for revocation hereof. Any violation of the terms and conditions of this Permit shall also be considered to be a violation of an ordinance of the City of Arden Hills.
The parcel of land which is the subject of this Permit is described as follows, to-wit:
The South 163 feet of the West 120 feet of the East 482 feet of the Southwest 1/4 of the Southeast 1/4 of Section 27, Township 30, Range 23.
A certified copy of this Special Use Permit shall be filed by the Clerk-Administrator with the Ramsey County Recorder or Registrar of Titles. In the event the property is torrens, Permittee shall provide the City with the Owner's Duplicate Certificate of Title so that the City may file a certified copy of this Permit. The terms and conditions hereof shall be deemed to be covenants running with the land.
The invalidity of any condition, limitation, provision, para- graph, sentence or clause of this Permit shall not impair or affect in any manner the validity, enforceability or effect of the rest of this Permit.
Dated at Arden Hills, Minnesota, this 23rd day of April,
1984.
CITY OF ARDEN HILLS
Charlotte McNiesh,
Clerk-Administrator
STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF ARDEN HILLS
SPECIAL USE PERMIT--Case No. 84-5
The undersigned, the Clerk-Administrator of the City of Arden Hills, does hereby certify that this Special Use Permit is granted pursuant to the provisions of the Zoning Ordinance of the City of Arden Hills and in accordance with the approval thereof by the Arden Hills City Council, at the Council meeting held on March 12, 1984, which approval was based upon certain recommendations made by the Board of Appeals (March 1, 1984), the City Planner (February 27, 1984), the City Engineer (March 5, 1984)and the Planning Commission (March 7, 1984).
Permission is accordingly given the applicant, RICHARD H. ROUTHE, 1516 Chelmsford, St. Paul, Minnesota 55108, and his heirs, personal representatives, successors and assigns, hereinafter referred to as "Permittee", to construct and operate upon the parcel of land hereinafter described a veterinary animal hospital-- to be called "Arden Shoreview Animal Hospital"--which shall provide complete health, medical, surgical and emergency services to companion animals. In addition, it will may provide "animal house call service" for elderly and handicapped animal owners in the area and a facility for the boarding of animals. Its hours of operation are to be 9:00 A.M. to 6:00 P.M. on Mondays through Fridays and 9:00 A.M. to noon on Saturdays. Emergencies are to be handled on an "on-call" basis.
The hospital shall have a maximum staff of five (5). All of the animals are to be confined within the hospital building. They will be small animals only-- no farm animals. - Unattended animals are to be kept outside of the hospital. It shall have no outside runs, but will have a six foot (6') fenced area for the examination of patterns of movement of animals.
The hospital will emit no offensive odors. Smells are to be vented by a duo-ventilation system.
The hospital building shall be constructed of brick and cedar. It shall have brick columns in front and a dark brown metal truss roof. Its signage shall comply with Arden Hills' Code requirements.
The refuse area shall be located at the northwest corner of the building. It shall be screened. Refuse pickup shall be one or two per week.
Permittee is hereby granted a side yard setback variance of ten feet (10') and a rear yard setback variance of ten feet (10')-- i.e., ten feet (10') from the north and east property lines. Permittee shall construct and operate the veterinary animal hospital in strict accordance with all of the drawings, sketches, plans and documentation submitted to and filed with the City and the representations made to the City Planning Commission and City Council, as indicated in the minutes of meetinqs thereof all in connection with Case No. 84-5.
This Special Use Permit is issued not only subject to Permittee's compliance with the general requirements, conditions and documents specified above but also subject to all of the applicable requirements of Ordinance No. 213, the City's Zoning Ordinance; all applicable provisions of the Arden Hills Code of Ordinances (including specifically the building code portion thereof); and the following special conditions which shall be satisfied before a building permit is issued by the City:
1. Verification of the location of underground electrical lines adjacent to the existing sidewalk and adjustment of the plant locations (as shown in the Landscaping Plan filed with the City) if the proposed plantings interfere with the underground electrical lines or violate. NSP's restrictions or limitations; and
2. Approval of plant selections by the City Planner.
Any violation by Permittee of any of the terms or conditions of this Permit shall be cause for revocation hereof. Any violation of the terms and conditions of this Permit shall also be considered to be a violation of an ordinance of the City of Arden Hills.
The parcel of land which is the subject of this Permit is described as follows, to-wit:
The South 163 feet of the West 120 feet of the East 482 feet of the Southwest 1/4 of the Southeast 1/4 of Section 27, Township 30, Range 23.
A certified copy of this Special Use Permit shall be filed by the Clerk-Administrator with the Ramsey County Recorder or Registrar of Titles. In the event the property is torrens, Permittee shall provide the City with the Owner's Duplicate Certificate of Title so that the City may file a certified copy of this Permit. The terms and conditions hereof shall be deemed to be covenants running with the land.
The invalidity of any condition, limitation, provision, para- graph, sentence or clause of this Permit shall not impair or affect in any manner the validity, enforceability or effect of the rest of this Permit.
Dated at Arden Hills, Minnesota, this 23rd day of April,
1984.
CITY OF ARDEN HILLS
Charlotte McNiesh, Clerk-Administrator
203060v1
CITY OF ARDEN HILLS
RAMSEY COUNTY, MINNESOTA
RESOLUTION NUMBER 2019-0XX
RESOLUTION APPROVING A CONDITIONAL USE
PERMIT AMENDMENT FOR THE ARDEN SHOREVIEW ANIMAL HOSPITAL
WHEREAS, Richard and Louise Routhe filed an application for a Conditional Use
Permit Amendment for an clinic at the Subject Property 1261 County Road E West; and
WHEREAS, the original Conditional Use Permit was approved by the Arden Hills City
Council, at the Council meeting held on March 12, 1984 and remains in effect; and
WHEREAS, the Planning Commission has conducted a public hearing on the application
preceded by published and mailed notice; and
WHEREAS, the Planning Commission has forwarded its recommendation to the City
Council; and
WHEREAS, the City Council finds that the application complies with all applicable
ordinance standards.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ARDEN HILLS, MINNESOTA:
1. The City Council approves the Conditional Use Permit Amendment for the Arden
Shoreview Animal Hospital in accordance with the application on file with the city and subject
to the following conditions:
Conditions to be added prior to City Council.
2. The City Clerk is directed to record the Conditional Use Permit Amendment with the
County Recorder/Registrar’s office.
PASSED and ADOPTED this _____ day of ____________, 2020, by the City
Council of the City of Arden Hills, Minnesota.
CITY OF ARDEN HILLS
By _______________________________
David Grant, Mayor
ATTEST:
_____________________________
Julie Hanson, City Clerk
City of Arden Hills
Planning Commission Meeting for January 8, 2020
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MEMORANDUM
DATE: January 8th, 2020 PC Agenda Item 3.A
TO: Planning Commission Chair and Commissioners
FROM: Joe Hartmann, Associate Planner
Mike Mrosla, Community Development Manager/City Planner
SUBJECT: Planning Case #19-017 –Public Hearing Not Required
Applicant: Richard and Louise Routhe
Property Location: 1261 County Road E
Request: Conditional Use Permit Amendment
Requested Action
Richard and Louise Routhe (“The Applicants”) are requesting a Conditional Use Permit
Amendment to remove some provisions of their Special Use Permit for the Arden Shoreview
Animal Hospital (“Subject Property”), which is now a permitted use by right under the current
Zoning Code. The Subject Property is located at 1261 County Road E.
Background
1. Overview of Request
The Subject Property is a veterinary clinic facing County Road E in the B-2 General Business
District that has been in continuous operation since 1984. At the time, a veterinary clinic was not
a permitted use for the Subject Property within the B-2 District. However, on April 23rd, 1984, the
City Council approved Special Use Permit Case No. 84-5 (“Case No. 84-5”) that gave the
Applicants permission to operate a clinic, which the Zoning Code defines in City Code Section
1305.04 as a building for out-patient medical treatment of humans or small animals. Case No. 84-
5 included conditions of approval such as a limit on the business hours and number of employees.
When the City adopted its current Zoning Code in 1993, the Subject Property no longer needed a
Special Use Permit to operate a clinic in the B-2 District because the clinic is permitted in the B-2
District under the current Zoning Ordinance as per Section 1320.05. However, under the current
Zoning Ordinance, a clinic with an accessory use as a kennel for the boarding of animals still
requires a Conditional Use Permit.
City of Arden Hills
Planning Commission Meeting for January 8, 2020
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The current use of the subject property is not intensifying from its original approvals and there are
no exterior modifications proposed site with this request. It is important to note that the subject
property is non-conforming due to the size and setback requirements of the lot and a variance was
granted as a condition of approval for Planning Case No. 84-5. Per the city attorney, the previously
approved variance will carry over to the new Conditional Use Permit as a condition of approval.
Staff note that in the 35 year history of the clinic operating at that location, there have been no
code enforcement complaints regarding traffic and parking conditions and other nuisance
characteristics, and Staff does not anticipate that approval of the Conditional Use Permit
Amendment will have a negative impact.
Plan Evaluation
Chapter 13, Zoning Regulations Review
1. Changes in Conditionally Permitted Uses
Conditional Use Permits may be amended when any structural alteration, enlargement or
intensification thereof, or similar change not specifically permitted by the permit. The permit shall
be amended solely for the proposed use of a particular site, not for a particular person or firm.
When granting a Conditional Use Permit Amendment, the City may impose conditions as it deems
necessary to serve and protect the health, safety, convenience and general welfare of the
community.
2. 1355.04 Procedural Requirements for Specific Applications
The Applicants are requesting that some of the language in their existing Special Use Permit be
amended and that some of the language be removed. The language in the existing Special Use
Permit Case No. 84-5 must be amended so that the new document conforms to the current format
and style of Conditional Use Permits that the City employs. Once approved, the new language of
the amended Conditional Use Permit will supersede the provisions in the previous Special use
Permit document.
The Applicants request removing the language below from of paragraph two (2) of the existing
SUP.
“shall provide complete health, medical, surgical and emergency services to
companion animals. In addition, it will provide "animal house call service" for
elderly and handicapped animal owners in the area and a facility for the
boarding of animals. Its hours of operation are to be 9:00 A.M. to 6:00 P.M.
on Mondays through Fridays and 9:00 A.M. to noon on Saturdays.
Emergencies are to be handled on an "on-call" basis.”
The clinic is a permitted use by right in the B-2 district and has not been the city practice to regulate
the operating hours or procedures of a clinic.
City of Arden Hills
Planning Commission Meeting for January 8, 2020
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The Applicants request that paragraph three (3), sentence one (1) be removed from Special Use
Permit.
“The hospital shall have a maximum staff of five (5).”
Staff concurs that sentence one (1) be removed regarding the maximum number of employees
onsite. The current site was approved with 15 parking stalls. The Applicant has stated that
maximum shift size is seven (7) employees. Veterinary uses are low trip generators with three (3)
to four (4) visitors per hour at peak. The existing parking onsite is adequate to support the current
use of the property. As a condition of approval, the property owners shall work with city staff to
resolve the any parking concerns if complaints are received.
The Applicants request that the language in paragraph five (5) be removed.
“The hospital building shall be constructed of brick and cedar. It shall have brick
columns in front and a dark brown metal truss roof. Its signage shall comply with
Arden Hills' Code requirements”
Staff concurs that paragraph five (5) be removed. Any proposed building remodels, additions or
signs shall be in accordance with the standards set forth in the City Code. Staff finds that requiring
specific colors or materials used in the design of the building in a Conditional Use Permit is
unnecessarily restrictive. Any changes to the exterior signage of the building can be handled
through the permit review process. Staff determined that all future site and building plan requests
would have to be completed in accordance with the plans submitted as part of a land use
application. Any significant changes to the plans, as would be reviewed and approved by the
Planning Commission and City Council.
The Applicants request that paragraph six (6) be removed.
“The refuse area shall be located at the northwest corner of the building. It shall
be screened. Refuse pickup shall be one or two per week”
Staff finds that a requirement specifying the required number of weekly refuse pickups is
unnecessary. According to City Code Section 660.06, “All properties are required to contract for
garbage collection services unless proof of other legal disposing of waste can be demonstrated to
the City upon request.” If the City receives complaints from the owners and occupants of
surrounding properties regarding a violation of any condition set forth in the permit, violations of
City Code may be cause for revocation of the permit. As a condition of approval, any future
relocation of the trash enclosures shall utilize wooden gates and be constructed on three sides using
the same materials and patterns used on the building. The location shall be approved by the
Planning staff in writing.
Staff recommends adding the additional conditions of approval below to assist in protecting the
health, safety, convenience and general welfare of the community.
City of Arden Hills
Planning Commission Meeting for January 8, 2020
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1. All dogs shall be leashed when being transported in and out of the facility;
2. No outdoor kennels are permitted;
3. The outdoor examination area shall be enclosed by a six (6) tall privacy fence; and no
animals shall be left unattended in the outdoor examination area.
Findings of Fact
The Planning Commission must make a finding as to whether or not the proposed application
would adversely affect the surrounding neighborhood or the community as a whole based on the
aforementioned factors. Staff offers the following findings for consideration:
General Findings:
1. The Subject Property is located at 1261 County Road E in the B-2 General Business Zoning
District.
2. The Subject Property is the Arden Shoreview Animal Hospital, defined as a clinic use in
Section 1305.04 in the City Zoning Code.
3. At the time it received approval, an animal clinic was not a permitted use and required a
Special Use Permit.
4. The Subject Property has been continuously operated as a clinic for 35 years.
5. The City’s Zoning Code was amended in 1993 to allow clinics by right in the B-2 General
Business District.
Conditional Use Permit Amendment Findings:
1. The Subject Property was previously granted a Special Use Permit to operate a veterinary
clinic on the Subject Property in 1984 (SUP 84-5).
2. The Subject Property has not been expanded, renovated, or modified since the Special Use
Permit was issued.
3. These are the first amendments to the SUP proposed since it was initially approved.
4. An application for amendment shall be administered in the same manner as required for a
new application.
5. The Applicants are requesting the language in paragraph 2, sentence 3 be removed to
allow for more flexibility to regulate the operating hours of a business.
6. The Applicants request that paragraph 3, sentence 1 be removed regarding the maximum
number of staff members.
7. The Applicants request that the language in paragraph 4 sentences 1 and 2 be amended to
read that the construction of the hospital shall be in accordance with the design standards
set forth in the City Code.
8. The Applicants request that paragraph 5, sentence 2 be amended. Staff finds that a
requirement specifying the required number of weekly refuse pickups is unnecessary.
Options and Motion Language
Staff has provided the following options and motion language for this case. The Planning
Commission should consider providing additional findings of fact as part of the motion to support
their recommendation for approval or denial.
City of Arden Hills
Planning Commission Meeting for January 8, 2020
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• Recommend Approval with Conditions: Motion to recommend approval of Planning Case
19-017 for a Conditional Use Permit Amendment at 1261 County Road E, based on the
findings of fact and the submitted plans, as amended by the conditions in the January 8,
2019 Report to the Planning Commission:
1. All dogs shall be leashed when being transported in and out of the facility.
2. The property owners shall work with city staff to resolve the any parking concerns if
complaints are received.
3. Any future relocation of the trash enclosures shall utilize wooden gates and shall be
constructed on three sides using the same materials and patterns used on the building.
The location shall be approved by the Planning staff in writing.
4. The use shall not emit offensive odors. Odors shall be vented by a duo-ventilation
system.
5. If nuisance complaints are received the City Council may amend this Conditional Use
Permit establishing a maximum number of animals kenneled overnight via a council
resolution.
6. No outdoor kennels are permitted.
7. Outdoor examination area shall be enclosed by a six (6) tall privacy fence.
8. No Animals shall be left unattended in the outdoor examination area.
9. If the City receives complaints from the owners and occupants of surrounding
properties regarding a violation of any condition set forth in the permit, violations of
City Code may be cause for revocation of the permit.
10. Permittee is hereby granted a side yard setback variance of ten feet (10') and a rear
yard setback variance of ten feet (10')-- i.e., ten feet (10') from the north and east
property lines.
• Recommend Approval as Submitted: Motion to recommend approval of Planning Case 19-
017 for a Conditional Use Permit Amendment at 1261 County Road E, based on the
findings of fact and the submitted plans in the January 8, 2019 Report to the Planning
Commission.
• Recommend Denial: Motion to recommend denial of Planning Case 19-017 for a
Conditional Use Permit Amendment at 1261 County Road E, based on the following
findings: findings to deny should specifically reference the reasons for denial and why
those reasons cannot be mitigated.
• Table: Motion to table Planning Case 19-017 for a Conditional Use Permit Amendment at
1261County Road E: a specific reason and information request should be included with a
motion to table.
Notice
A Conditional Use Permit Amendment requires a public hearing. A public hearing notice for this
planning case was published in the Pioneer Press on December 27, 2019. The City has not received
any public comments regarding this case. A public meeting notice was not required for this request
because there are no residential properties within 1,000 feet of the Subject Property.
City of Arden Hills
Planning Commission Meeting for January 8, 2020
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Deadline for Agency Actions
The City of Arden Hills received the completed application for this request on December 19, 2019.
Pursuant to Minnesota State Statute, the City must act on this request by February 17, 2020 (60
days), unless the City provides the petitioner with written reasons for an additional 60-day review
period. With consent of the applicant, the City may extend the review period beyond the initial
120 days.
Attachments
A. Land Use Application
B. Conditional Use Permit Amendment Request Letter
C. Location and Aerial Maps
D. Special Use Permit Case No. 84-5
E. Special Use Permit Case No. 84-5 with applicant proposed strikethroughs
F. Amended Conditional Use Permit
1
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA RESOLUTION NO. 2020-004
RESOLUTION APPROVING A CONDITIONAL USE PERMIT
AMENDMENT FOR THE SUBJECT PROPERTY 1261 COUNTY ROAD E W
WHEREAS, City Staff received a land use application for a conditional use permit amendment
request to amend the language of the existing a Special Use Permit (“Special Use Permit Case No.
84-5”) at 1261 County Road E W (“Subject Property”);
WHEREAS, the Subject Property was approved for Special Use Permit Case No. 84-5 by the City
Council that gave the Applicants permission to operate a veterinary clinic;
WHEREAS, when the City adopted its current Zoning Code in 1993, the Subject Property no
longer needed a Special Use Permit to operate a clinic in the B-2 District because the a clinic is a
permitted in the B-2 District under the current Zoning Ordinance in Section 1320.05;
WHEREAS, the City Council directed Staff to prepare a Land Use Application Public Policy
Notification to notify all property owners within 500 feet of Subject Property when a request for
the Planning Commission is to occur related to a land use application that does not require a public
hearing;
WHEREAS, the City’s obligation has been met where the Arden Hills Planning Commission
duly held a hearing on January 8, 2020. All persons present at said meeting were given an
opportunity to be heard and present written statements;
WHEREAS the Planning Commission considered the recommendation of the City Staff that this
request be approved and, as such voted 5-0 in favor of the request; and,
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY
OF ARDEN HILLS:
Hereby adopts Resolution 2020-004 approving Planning Case 19-017 for a conditional use permit
amendment request at the Subject Property 1261 County Road E W.
BE IT FURTHER RESOLVED that City Council approves Planning Case 19-017 for a
conditional use permit amendment request at the Subject Property 1261 County Road E W, based
2
on the findings of fact and the submitted plans in the January 8, 2020 Report to the Planning
Commission, as amended by the following conditions:
1. All dogs shall be leashed when being transported in and out of the facility.
2. The property owners shall work with city staff to resolve the any parking concerns if
complaints are received.
3. Any future relocation of the trash enclosures shall utilize wooden gates and shall be
constructed on three sides using the same materials and patterns used on the building.
The location shall be approved by the Planning staff in writing.
4. The use shall not emit offensive odors. Odors shall be vented by a duo-ventilation
system.
5. No outdoor kennels are permitted.
6. Outdoor examination area shall be enclosed by a six (6) tall privacy fence.
7. No Animals shall be left unattended in the outdoor examination area.
8. If the City receives complaints from the owners and occupants of surrounding
properties regarding a violation of any condition set forth in the permit, violations of
City Code may be cause for revocation of the permit.
9. Permittee is hereby granted a side yard setback variance of ten feet (10') and a rear
yard setback variance of ten feet (10')-- i.e., ten feet (10') from the north and east
property lines.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 13th DAY OF JANUARY, 2020.
________________________________
Mayor
Attest: ______________________________
City Administrator
(reserved for recording information)
CITY OF ARDEN HILLS
RAMSEY COUNTY, MINNESOTA
AMENDMENT TO CONDITIONAL USE PERMIT
1. Permit. Subject to the terms and conditions set forth herein, the City of Arden Hills hereby grants
an amendment to conditional use permit for the following use: Arden Shoreview Animal Hospital.
2. Property. The permit is for the property located at Subject Property 1261 County Road E West;
legally described on Exhibit A, attached hereto, in the City of Arden Hills, Ramsey County, Minnesota (“subject
property").
3. Conditions. The permit is issued subject to the following conditions:
To be added following City Council.
4. Termination of Permit. The City may revoke the permit following a public hearing for violation
of the terms of this permit.
5. Lapse. If within one year of the issuance of this permit the allowed use has not been completed or
the use commenced, this permit shall lapse.
6. Criminal Penalty. Both the owner and any occupant of the subject property are responsible for
compliance with this conditional use permit. Violation of the terms of this conditional use permit is a criminal
misdemeanor.
Dated ____________________, 2020.
CITY OF ARDEN HILLS
By: _____________________________________
David Grant, Mayor
(SEAL)
And ____________________________________
Dave Perrault, Interim City Administrator
STATE OF MINNESOTA )
( ss.
COUNTY OF RAMSEY )
The foregoing instrument was acknowledged before me this _______ day of _______________, 2020, by
David Grant and by Dave Perrault, respectively the Mayor and City Administrator of the City of Arden Hills, a
Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City
Council.
__________________________________
Notary Public
APPLICANT CONSENT
TO
CONDITIONAL USE PERMIT
The undersigned applicant agrees to the conditions set forth in the permit on behalf of Mounds View High
School pursuant to authorization and approval of its governing board and officials. The undersigned affirms
that they have full authority to execute this consent on behalf of the applicant and acknowledge that if for any
reason applicant is not bound by the signatures of the undersigned the conditional use permit shall not be valid.
Dated ____________________, 2020.
Arden Shoreview Animal Hospital
BY: _________________________________
STATE OF MINNESOTA )
(ss.
COUNTY OF RAMSEY )
The foregoing instrument was acknowledged before me this _______ day of _______________, 2020, by
____________________ on behalf of Arden Shoreview Animal Hospital.
__________________________________
NOTARY PUBLIC
DRAFTED BY:
CAMPBELL KNUTSON
Professional Association
Grand Oak Office Center I
860 Blue Gentian Road, Suite 290
Eagan, Minnesota 55121
Telephone: (651) 452-5000
JJJ
EXHIBIT A
Legal Description
S 163 FT OF W 120 FT OF E 482 FT OF SW 1/4 OF SE 1/4 (SUBJ TO RD) IN SEC 27 TN 30 RN 23
Bench Handout
BENCH HANDOUT CONSENT ITEM-60
'!Tt
-A EN HILLS
MEMORANDUM
DATE: January 13, 2020
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Accept Resignation of Public Works Maintenance Worker
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
The Council should consider accepting the resignation of Public Works Maintenance Worker Darien
Schifsky effective December 16, 2019.
Budeet Impact
N/A
Attachments
N/A
Bench Handout
BENCH HANDOUT CONSENT ITEM—6P
'It
EN HILLS
MEMORANDUM
DATE: January 13, 2020
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Authorization to Appoint Public Works Director/City Engineer
Budgeted Amount: Actual Amount: Funding Source:
$142,269 $160,181 Multiple Funds
Council Should Consider
The Council should consider approving the appointment of Todd Blomstrom to the Public Works
Director/City Engineer Position at Grade 20 Step 9 on the compensation scale and at Year 12, or 144
months, on the PTO scale with a bank of 40 hours of PTO. All other standard benefits apply.
Background
The City currently has a vacancy for a Public Works Director/City Engineer, which is being filled on
an interim basis by Todd Blomstrom of SEH. The current contract with SEH is set to expire on
January 31, 2020; a conditional offer letter for employment with the City has been extended to Mr.
Blomstrom pending Council approval.
Budget Impact
This position including salary and benefits is currently budgeted in 2020 at Grade 20 Step 5, or
$142,269, the proposed offer including salary and benefits is for Grade 20 Step 9, or $160,181. This
approval will also authorize the Finance Director to make any necessary budget adjustments
reflecting the updated position.
Attachments
N/A