HomeMy WebLinkAbout03-23-2020-RAPPROVAL OF AGENDA
PUBLIC INQUIRIES/INFORMATIONAL
This is an opportunity for citizens to bring to the Council ’s attention any items not
currently on the agenda which are relevant to the City. In addressing the Council, you
must first state your name and address for the record. To allow adequate time for each
person wishing to address the Council, speakers must limit their comments to three
(3) minutes. Written documents may be distributed to the Council prior to the meeting
to allow a more timely presentation. Speakers should not use obscene, profane, or
threatening language, or make personal attacks. Matters of litigation involving the City
shall not be discussed during Public Inquiry by citizens or Council. The Council may
not respond to speaker comments, engage in a debate, or take any action on the
issues raised by citizens, but may direct City staff to research or follow up on an
issue, if desired by Council. If Council directs further review by staff, the results of that
review will be presented at a following regular Council meeting.
RESPONSE TO PUBLIC INQUIRIES
PUBLIC PRESENTATIONS
COVID -19 Update From State Representative
District 42A Representative Kelly Moller
MEMO.PDF
STAFF COMMENTS
Rice Creek Commons (TCAAP) And Joint Development Authority (JDA) Update
Dave Perrault, City Administrator
MEMO.PDF
COVID -19 Update
Dave Perrault, City Administrator
MEMO.PDF
APPROVAL OF MINUTES
March 9, 2020 Regular City Council
03 -09 -20 -R.PDF
March 16, 2020 City Council Work Session
03 -16 -20 -WS.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the
City Council and will be enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business
and considered separately in its normal sequence on the agenda.
Motion To Approve Claims And Payroll
Gayle Bauman, Finance Director
Pang Silseth, Accounting Analyst
MEMO.PDF
Motion To Approve Promotion Of Senior Engineering Technician To Assistant City
Engineer
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve Resolution 2020 -013 Appointing Marcie Jefferys And Kurtis
Weber To The Planning Commission
Mike Mrosla, Community Development Manager/City Planner
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Resolution 2020 -014 Supporting Arden Manor Park
Improvements Community Development Block Grant (CDBG)
Mike Mrosla, Community Development Manager/City Planner
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Motion To Approve Resolution 2020 -015 Recommending The City Of Coon Rapids
Award The 2020 Street Maintenance Program
Todd Blomstrom, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
Motion To Approve Cooperative Agreement With Ramsey County For Right Of
Way Acquisition –CSA Hwy 51 (Lexington Ave) Between CSA Hwy 15 (County
Rd E) And I -694
Todd Blomstrom, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve 2020 Stormwater Management Grant Agreement With The
Rice Creek Watershed District –Karth Lake Runoff Control Project
Todd Blomstrom, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Authorize Termination Of Employment Of Probationary Employee
Dave Perrault, City Administrator
MEMO.PDF
Motion To Approve Resolution 2020 -017 To Extend Local Emergency
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
Quarterly Special Assessments For Delinquent Utilities
Gayle Bauman, Finance Director
Mary Tomnitz, Accounting Clerk
MEMO.PDF
NEW BUSINESS
Resolution 2020 -016 Adopting And Confirming Quarterly Special Assessments For
Delinquent Utilities
Gayle Bauman, Finance Director
Mary Tomnitz, Accounting Clerk
MEMO.PDF
ATTACHMENT A.PDF
UNFINISHED BUSINESS
COUNCIL/STAFF COMMENTS
ADJOURN
Mayor:
David Grant
Councilmembers:
Brenda Holden
Fran Holmes
Dave McClung
Steve Scott
Regular City Council
Agenda
March 23, 2020
7:00 p.m.
City Hall
Address:
1245 W Highway 96
Arden Hills MN 55112
Phone:
651 -792 -7800
Website :
www.cityofardenhills.org
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our
long -standing tradition as a desirable City in which to live, work, and play.
CALL TO ORDER
1.
2.
3.
4.
4.A.
Documents:
5.
5.A.
Documents:
5.B.
Documents:
6.
6.A.
Documents:
6.B.
Documents:
7.
7.A.
Documents:
7.B.
Documents:
7.C.
Documents:
7.D.
Documents:
7.E.
Documents:
7.F.
Documents:
7.G.
Documents:
7.H.
Documents:
7.I.
Documents:
8.
9.
9.A.
Documents:
10.
10.A.
Documents:
11.
12.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESPUBLIC PRESENTATIONSCOVID-19 Update From State RepresentativeDistrict 42A Representative Kelly Moller MEMO.PDFSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault, City Administrator
MEMO.PDF
COVID -19 Update
Dave Perrault, City Administrator
MEMO.PDF
APPROVAL OF MINUTES
March 9, 2020 Regular City Council
03 -09 -20 -R.PDF
March 16, 2020 City Council Work Session
03 -16 -20 -WS.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the
City Council and will be enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business
and considered separately in its normal sequence on the agenda.
Motion To Approve Claims And Payroll
Gayle Bauman, Finance Director
Pang Silseth, Accounting Analyst
MEMO.PDF
Motion To Approve Promotion Of Senior Engineering Technician To Assistant City
Engineer
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve Resolution 2020 -013 Appointing Marcie Jefferys And Kurtis
Weber To The Planning Commission
Mike Mrosla, Community Development Manager/City Planner
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Resolution 2020 -014 Supporting Arden Manor Park
Improvements Community Development Block Grant (CDBG)
Mike Mrosla, Community Development Manager/City Planner
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Motion To Approve Resolution 2020 -015 Recommending The City Of Coon Rapids
Award The 2020 Street Maintenance Program
Todd Blomstrom, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
Motion To Approve Cooperative Agreement With Ramsey County For Right Of
Way Acquisition –CSA Hwy 51 (Lexington Ave) Between CSA Hwy 15 (County
Rd E) And I -694
Todd Blomstrom, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve 2020 Stormwater Management Grant Agreement With The
Rice Creek Watershed District –Karth Lake Runoff Control Project
Todd Blomstrom, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Authorize Termination Of Employment Of Probationary Employee
Dave Perrault, City Administrator
MEMO.PDF
Motion To Approve Resolution 2020 -017 To Extend Local Emergency
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
Quarterly Special Assessments For Delinquent Utilities
Gayle Bauman, Finance Director
Mary Tomnitz, Accounting Clerk
MEMO.PDF
NEW BUSINESS
Resolution 2020 -016 Adopting And Confirming Quarterly Special Assessments For
Delinquent Utilities
Gayle Bauman, Finance Director
Mary Tomnitz, Accounting Clerk
MEMO.PDF
ATTACHMENT A.PDF
UNFINISHED BUSINESS
COUNCIL/STAFF COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council Agenda March 23, 20207:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.4.4.A.Documents:5.5.A.
Documents:
5.B.
Documents:
6.
6.A.
Documents:
6.B.
Documents:
7.
7.A.
Documents:
7.B.
Documents:
7.C.
Documents:
7.D.
Documents:
7.E.
Documents:
7.F.
Documents:
7.G.
Documents:
7.H.
Documents:
7.I.
Documents:
8.
9.
9.A.
Documents:
10.
10.A.
Documents:
11.
12.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESPUBLIC PRESENTATIONSCOVID-19 Update From State RepresentativeDistrict 42A Representative Kelly Moller MEMO.PDFSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault, City Administrator MEMO.PDFCOVID-19 UpdateDave Perrault, City Administrator MEMO.PDFAPPROVAL OF MINUTESMarch 9, 2020 Regular City Council03-09 -20 -R.PDFMarch 16, 2020 City Council Work Session03-16 -20 -WS.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting Analyst MEMO.PDFMotion To Approve Promotion Of Senior Engineering Technician To Assistant City EngineerDave Perrault, City Administrator MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDF
Motion To Approve Resolution 2020 -013 Appointing Marcie Jefferys And Kurtis
Weber To The Planning Commission
Mike Mrosla, Community Development Manager/City Planner
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Resolution 2020 -014 Supporting Arden Manor Park
Improvements Community Development Block Grant (CDBG)
Mike Mrosla, Community Development Manager/City Planner
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Motion To Approve Resolution 2020 -015 Recommending The City Of Coon Rapids
Award The 2020 Street Maintenance Program
Todd Blomstrom, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
Motion To Approve Cooperative Agreement With Ramsey County For Right Of
Way Acquisition –CSA Hwy 51 (Lexington Ave) Between CSA Hwy 15 (County
Rd E) And I -694
Todd Blomstrom, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve 2020 Stormwater Management Grant Agreement With The
Rice Creek Watershed District –Karth Lake Runoff Control Project
Todd Blomstrom, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Authorize Termination Of Employment Of Probationary Employee
Dave Perrault, City Administrator
MEMO.PDF
Motion To Approve Resolution 2020 -017 To Extend Local Emergency
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
Quarterly Special Assessments For Delinquent Utilities
Gayle Bauman, Finance Director
Mary Tomnitz, Accounting Clerk
MEMO.PDF
NEW BUSINESS
Resolution 2020 -016 Adopting And Confirming Quarterly Special Assessments For
Delinquent Utilities
Gayle Bauman, Finance Director
Mary Tomnitz, Accounting Clerk
MEMO.PDF
ATTACHMENT A.PDF
UNFINISHED BUSINESS
COUNCIL/STAFF COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council Agenda March 23, 20207:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.4.4.A.Documents:5.5.A.Documents:5.B.Documents:6.6.A.Documents:6.B.Documents:7.7.A.Documents:7.B.Documents:
7.C.
Documents:
7.D.
Documents:
7.E.
Documents:
7.F.
Documents:
7.G.
Documents:
7.H.
Documents:
7.I.
Documents:
8.
9.
9.A.
Documents:
10.
10.A.
Documents:
11.
12.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESPUBLIC PRESENTATIONSCOVID-19 Update From State RepresentativeDistrict 42A Representative Kelly Moller MEMO.PDFSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault, City Administrator MEMO.PDFCOVID-19 UpdateDave Perrault, City Administrator MEMO.PDFAPPROVAL OF MINUTESMarch 9, 2020 Regular City Council03-09 -20 -R.PDFMarch 16, 2020 City Council Work Session03-16 -20 -WS.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting Analyst MEMO.PDFMotion To Approve Promotion Of Senior Engineering Technician To Assistant City EngineerDave Perrault, City Administrator MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Resolution 2020 -013 Appointing Marcie Jefferys And Kurtis Weber To The Planning Commission Mike Mrosla, Community Development Manager/City Planner MEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2020 -014 Supporting Arden Manor Park Improvements Community Development Block Grant (CDBG) Mike Mrosla, Community Development Manager/City Planner MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve Resolution 2020 -015 Recommending The City Of Coon Rapids Award The 2020 Street Maintenance ProgramTodd Blomstrom, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFMotion To Approve Cooperative Agreement With Ramsey County For Right Of Way Acquisition –CSA Hwy 51 (Lexington Ave) Between CSA Hwy 15 (County Rd E) And I -694 Todd Blomstrom, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve 2020 Stormwater Management Grant Agreement With The Rice Creek Watershed District –Karth Lake Runoff Control Project Todd Blomstrom, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDF
Motion To Authorize Termination Of Employment Of Probationary Employee
Dave Perrault, City Administrator
MEMO.PDF
Motion To Approve Resolution 2020 -017 To Extend Local Emergency
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
Quarterly Special Assessments For Delinquent Utilities
Gayle Bauman, Finance Director
Mary Tomnitz, Accounting Clerk
MEMO.PDF
NEW BUSINESS
Resolution 2020 -016 Adopting And Confirming Quarterly Special Assessments For
Delinquent Utilities
Gayle Bauman, Finance Director
Mary Tomnitz, Accounting Clerk
MEMO.PDF
ATTACHMENT A.PDF
UNFINISHED BUSINESS
COUNCIL/STAFF COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council Agenda March 23, 20207:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.CALL TO ORDER1.2.3.4.4.A.Documents:5.5.A.Documents:5.B.Documents:6.6.A.Documents:6.B.Documents:7.7.A.Documents:7.B.Documents:7.C.Documents:7.D.Documents:7.E.Documents:7.F.Documents:7.G.Documents:
7.H.
Documents:
7.I.
Documents:
8.
9.
9.A.
Documents:
10.
10.A.
Documents:
11.
12.
Page 1 of 1
PUBLIC PRESENTATION – 4A
MEMORANDUM
DATE:
TO:
FROM:
March 23, 2020
Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
SUBJECT: COVID-19 Update from State Representative Kelly Moller
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
A verbal update will be provided at the Council meeting by Representative Moller.
Page 1 of 1
STAFF COMMENTS – 4A
MEMORANDUM
DATE:
TO:
FROM:
March 23, 2020
Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
SUBJECT: Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
A verbal update will be provided at the City Council meeting.
Page 1 of 1
STAFF COMMENTS – 4B
MEMORANDUM
DATE:
TO:
FROM:
March 23, 2020
Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
SUBJECT: COVID-19 Update
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
A verbal update will be provided at the City Council meeting.
Approved: March 23, 2020
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
MARCH 9, 2020
7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City
Council meeting at 7:00 p.m.
Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave
McClung and Steve Scott
Absent: None
Also present: City Administrator Dave Perrault; Public Works Director/City Engineer
Todd Blomstrom; Finance Director Gayle Bauman; Community Development
Director/City Planner Mike Mrosla; and City Clerk Julie Hanson
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
Councilmember Holden requested Item 6H be pulled from the Consent Agenda and be discussed
as Item 7A.
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve the meeting agenda as amended. The motion carried
unanimously (5-0).
2. PUBLIC INQUIRIES/INFORMATIONAL
None.
3. RESPONSE TO PUBLIC INQUIRIES
None.
4. STAFF COMMENTS
ARDEN HILLS CITY COUNCIL – MARCH 9, 2020 2
A. Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update
City Administrator Perrault provided an update on TCAAP stating litigation with Ramsey
County was ongoing.
5. APPROVAL OF MINUTES
A. February 10, 2020, Regular City Council
B. February 18, 2020, City Council Work Session
C. February 24, 2020, Special Executive Closed Session
D. February 24, 2020, Regular City Council
Councilmember Holmes stated she spoke with the City Clerk regarding a minor change on Page
3 of the February 10, 2020 Regular City Council minutes.
Councilmember Scott requested a change to the February 24, 2020 Regular City Council minutes
on Page 5 under New Business stating his comment should read: The proposed deck would
encroach 11½ feet into the high water level.
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve the February 10, 2020, Regular City Council meeting
minutes, February 18, 2020, City Council Work Session meeting minutes,
February 24, 2020, Special Executive Closed Session meeting minutes; and
February 24, 2020, Regular City Council meeting minutes as amended. The
motion carried unanimously (5-0).
6. CONSENT CALENDAR
A. Motion to Approve Consent Agenda Item - Claims and Payroll
B. Motion to Approve City Administrator Performance Evaluation
C. Motion to Acknowledge the Application of Ducks Unlimited North Suburban
Chapter 239 for an Exempt Permit to Conduct a Raffle with the Drawing Being
April 4, 2020, with No Waiting Period
D. Motion to Approve Findings of Fact for Denial Regarding the Application for
Variance at 3159 Shoreline Lane – Planning Case 19-020 – Resolution 2020-012
E. Motion to Authorize Extension of Preliminary Plat Approval – Planning Case 19-
002 – Summit Development
F. Motion to Approve Final Plat and Developers Agreement – Planning Case 19-002
– Summit Development
G. Motion to Approve 2020 State of Minnesota Institution Community Work Crew
(ICWC) Program Contract
H. Motion to Approve 2020 Public Works Department Equipment Purchases
I. Motion to Authorize Purchase of Replacement Pump for Karth Lake District
ARDEN HILLS CITY COUNCIL – MARCH 9, 2020 3
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve the Consent Calendar as amended and to authorize
execution of all necessary documents contained therein. The motion carried
unanimously (5-0).
7. PULLED CONSENT ITEMS
A. Motion to Approve 2020 Public Works Department Equipment Purchases
Councilmember Holden stated she wanted to vote on this item separately. She explained she
would like to table action on the F-350 to allow the Council to further discuss this purchase at a
future worksession meeting.
Mayor Grant encouraged Councilmember Holden to make a motion recommending this action.
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve the 2020 Public Works Department Equipment Purchases
which include One Bobcat 5600 Toolcat in the amount of $35,095.10,
including the $17,500.00 trade-in of a 2010 Bobcat 5600 Toolcat (Unit 435);
One 2021 Mack single axle cab and chassis in the amount of $108,963.00 as
the initial purchase to replace a 2011 International single axle plow truck
(Unit 120); and One F-250 Pickup truck with utility service body in the
amount of $47,358.99, including the $5,000.00 trade-in of a 2012 F-350 truck
(Unit 203). The motion carried (5-0).
MOTION: Councilmember Holden moved and Mayor Grant seconded a motion to table
action on the Purchase of the One F-350 Pickup truck with plow and lift gate
in the amount of $41,570.72, including the $6,500.00 trade-in of a 2010 F-350
truck (Unit 210) to a future Council worksession meeting. The motion carried
3-2 (Councilmembers Holmes and McClung opposed).
8. PUBLIC HEARINGS
None.
9. NEW BUSINESS
None.
10. UNFINISHED BUSINESS
None.
11. COUNCIL COMMENTS
ARDEN HILLS CITY COUNCIL – MARCH 9, 2020 4
Councilmember Holmes stated due to a medical procedure she was having she would be
attending the March Council work session via telephone. She indicated she would be missing the
March 23, 2020 City Council meeting.
Mayor Grant reported he attended a meeting last week with City Administrator Perrault at the
League of Minnesota Cities where the members in attendance provided feedback on the League
and the LMCIT.
Mayor Grant commented he would not be able to attend the March worksession meeting but
hoped to participate via telephone.
ADJOURN
MOTION: Councilmember McClung moved and Councilmember Holden seconded a
motion to adjourn. The motion carried unanimously (5-0).
Mayor Grant adjourned the Regular City Council Meeting at 7:15 p.m.
__________________________ __________________________
Julie Hanson David Grant
City Clerk Mayor
Approved: March 23, 2020
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL WORK SESSION
MARCH 16, 2020
5:00 P.M. - ARDEN HILLS CITY HALL
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Grant called to order the City Council
Work Session meeting at 5:00 p.m.
Present: Mayor David Grant, Councilmember Steve Scott
Councilmembers Brenda Holden, Fran Holmes, and Dave McClung via
telephone
Absent: None
Also present: City Administrator Dave Perrault, Public Works Director/City Engineer
Todd Blomstrom, Senior Engineering Technician David Swearingen, Associate Planner
Joe Hartmann, Communications Coordinator Dawn Skelly, Public Works Superintendent
Jeff Frid, Deputy Clerk Jolene Trauba, Community Development Manager/City Planner
Mike Mrosla via telephone, and Scannel Properties Representative Dan Salzer and Ben
Johnson from Kimley-Horn
1. AGENDA ITEMS
A. 2020 State of the City Update
After brief discussion it was determined to postpone the event until later in the year, or cancel it
for 2020.
B. Gateway Blvd Concept Plan Review
Associate Planner Hartmann introduced Dan Salzer and Ben Johnson from Scannell Properties.
Mr. Salzer gave background information on Scannel Properties. He noted they are under contract
to purchase property at the intersection of I35W and I694 on Gateway Boulevard. The concept
plan is for a multi-tenant building with office, manufacturing, and warehouse. He said the
preliminary building materials would include painted precast, metal panels with concealed
fasteners, and thin brick veneer.
ARDEN HILLS CITY COUNCIL WORK SESSION – JANUARY 21, 2020 2
Mr. Salzer explained they would be requesting variances on building height, use restrictions,
design standards, surface parking setback and minimum lot size and went into further detail about
each topic.
Mayor Grant asked for thoughts on each of the proposed variance requests:
Maximum building height – Mayor Grant, Councilmembers Scott, Holden and Holmes
had no issues with a 40-foot building with 32 feet clear internal height. Councilmember
McClung wanted to stay with the current maximum height of 35 feet.
Use restrictions – Mayor Grant, Councilmembers Scott and Holmes agreed to 85%
warehouse, Councilmember Holden preferred 80% warehouse and Councilmember McClung
preferred 75% warehouse.
Design standards – no issues were indicated with the proposed materials.
Surface parking setbacks - Public Works Director/City Engineer Blomstrom expressed
the setback should be at least 30 feet on public roads for snow storage.
Minimum lot size – Councilmember Holden questioned if the remaining land would be
developable. Mr. Salzer explained the lot won’t be any more developable with more than three
acres.
Councilmember Holden requested an easement be put on the property for a future City of Arden
Hills sign. She also asked if Round Lake Road could handle the traffic of the 32 proposed docks.
Public Works Director/City Engineer Blomstrom said staff had directed Scannell Properties to
conduct a traffic impact study.
C. MVHS Traffic Study Update
Public Works Director/City Engineer Blomstrom reported that a traffic and pedestrian study
was recently completed. The study was reviewed by City and School District staff for necessary
improvements along Lake Valentine Road. There is an estimated pedestrian count exceeding 250
pedestrians per hour during arrival or dismissal time, and traffic operation concerns with traffic
flow formed the basis for the traffic study. There are twelve recommendations based on the report
that are summarized in the memo.
Public Works Director/City Engineer Blomstrom gave further explanation for each of the
recommendations. He asked if the Council concurred with the twelve recommendations and if so,
should staff prepare an amendment to the Planned Unit Development Agreement to memorialize
the requirements with the School District?
Mayor Grant asked if the School District was OK with the recommendations and what the cost
would be to the City.
Public Works Director/City Engineer Blomstrom said the School District had reviewed the
recommendations and were agreeable to them, and under the PUD the School District would be
responsible for all of the costs.
After discussion, Staff was directed to work with the School District to move forward with the
PUD Agreement.
ARDEN HILLS CITY COUNCIL WORK SESSION – JANUARY 21, 2020 3
D. COVID -19 (Coronavirus) Planning
Mayor Grant explained that several people had discussions with the City Administrator and felt
they shouldn’t encourage people to visit City Hall because there are other options to conducting
business.
City Administrator Perrault stated that critical services and key personnel have been
determined. Staff believes business can be carried out electronically, by phone, mail and fax. The
exception would be City Council meetings. Staff contact would be limited for building
inspections by conducting drive by inspections when able.
Council agreed they were comfortable with closing City Hall to the public.
Mayor Grant directed staff to put the communications plan in place.
Councilmember Holden asked what was being done for Public Works employees. She also
wondered if all PTRC activities would be cancelled.
Mayor Grant said Parks and Rec activities would be looked at and cancelled. The Planning
Commission would need to meet but no other Committees would need to meet.
City Administrator Perrault asked how long they would like to close City Hall to the public.
After discussion it was decided to close City Hall to the public for 8 weeks. The time may be
shortened or extended, pending future guidance.
Public Works Director/City Engineer Blomstrom said the Public Works room is being
rearranged to have greater distance between employees and allow for each to have their own table.
Breaks may be encouraged to be taken in the field. They may also have variable schedules to
move some work to the weekends.
Councilmember McClung stated that other cities have declared peacetime states of emergency to
allow for more rapid movements.
Mayor Grant said there may be times when decisions may have to be made without input from
the Council. He will discuss the idea of a declaration with the City Administrator.
E. EDC Workplan Discussion
Mayor Grant dispensed with the item due to the previous decision to close City Hall to the
public and not hold meetings other than City Council and Planning Commission.
F. Green Corps Member Discussion
Mayor Grant noted the staff recommendation was to wait one year.
Council was in agreement.
ARDEN HILLS CITY COUNCIL WORK SESSION – JANUARY 21, 2020 4
G. Comprehensive Plan Amendment Discussion
Councilmember Holden asked to clarify the wording that density may be increased by 100%.
Community Development Manager/City Planner Mrosla said the maximum density would be
24 units per acre. The wording meets the Met Council standards.
Council agreed the wording was acceptable.
H. Ramsey County Cooperative Agreement and Right-of-Way Agreement
Public Works Director/City Engineer Blomstrom noted there are two agreements to consider.
The first is for Lexington Avenue right of way acquisition associated with the Lexington Avenue
improvement project. There are an estimated 30,284 square feet of temporary and permanent
easements. The agreement applies Ramsey County’s cost sharing policy of 50% city funding.
The County previously estimated the City’s right of way cost at $66,000. The proposed
agreement shows the City’s right of way cost share would be $228,000.
Public Works Director/City Engineer Blomstrom stated that in 2018 the City and County
entered into a cooperative agreement to conduct an intersection control evaluation for County
Road E and Snelling Avenue North. The intersection does not meet traffic signal warrants, the
report recommended a single lane roundabout. The cooperative agreement would be for design
costs only, not for construction. The current cost estimate is $1.8 million which includes the
roadway improvements, water and sanitary sewer replacements, with approximately $1.2 million
being County costs. There would time for more public engagement during the design process.
Councilmember Holmes asked if the traffic study was good.
Public Works Director/City Engineer Blomstrom said he thought it was good, well prepared
and thorough.
After further discussion, it was decided to move forward with the Lexington Avenue right of way
acquisition agreement, but have more discussion in the future regarding County Road E and
Snelling Avenue North.
I. Senior Engineering Technician Position Discussion
City Administrator Perrault reported that the Personnel Committee was recommending the
Council consider upgrading the Senior Engineer Technician position to Assistant City Engineer.
Mayor Grant indicated that the step to start the position at should be discussed.
City Administrator Perrault clarified that Senior Engineer Technician Swearingen is currently
an hourly employee and had approximately 145 hours of overtime which equated to an additional
$9000 in pay. The current job description required a PE, that could be removed or left as a future
requirement. Mr. Swearingen is testing for the PE in the fall, so step increases could be tied to
him passing the test.
ARDEN HILLS CITY COUNCIL WORK SESSION – JANUARY 21, 2020 5
After discussion, Council agreed to promote Mr. Swearingen from Senior Engineer Technician to
Assistant City Engineer, and to offer the position at Grade 17, Step 2 with a yearly step increase,
and to place the item on the consent agenda.
J. Roseville IT/Meter I-Net JPA Update
Mayor Grant stated the City needed to opt in or out.
All Councilmembers agreed to opt in.
K. Council Tracker
No additions or deletions.
2. COUNCIL COMMENTS AND STAFF UPDATES
Councilmember Holden said she had concerns for voting at Precinct 2. She felt there wasn’t
enough parking, and the distance from the parking lot was too far.
Councilmember Holmes suggested an article in the newsletter emphasizing other ways to vote
that aren’t in person. She didn’t like the idea of changing the polling place location again.
Councilmember Holden expressed concern about the length of the agenda and asked if when
there was a shorter regular Council meeting if they could stay longer to discuss a few work session
items.
Mayor Grant noted that during a state of emergency Council members can call in to the meeting
and vote. One person is required to be at a meeting, technically that could be the City
Administrator with the all Council on the phone. He will work with staff on agendas.
ADJOURN
Mayor Grant adjourned the City Council Work Session meeting at 6:50 p.m.
__________________________ __________________________
Jolene Trauba David Grant
City Clerk Mayor
CONSENT ITEM 6A
MEMORANDUM
DATE:
March 23, 2020
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Gayle Bauman, Finance Director
Pang Silseth, Accounting Analyst
SUBJECT:
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
A. Approve Claims and Payroll
or
B. Reject Claims and Payroll
Background
Payroll is processed biweekly and accounts payable is processed weekly.
Budget Impact
NA
Attachments
2020 Payroll #6 ……………………………………………………………. $87,124.19
Total Payroll $87,124.19
Paid Claims---02/29/2020through 03/13/2020
(Check Nos. 49161-49189 and ACH Checks) ……………………………... $429,262.59
Total Accounts Payable $429,262.59
Total Claims $516,386.78
CITY OF ARDEN HILLS
PAYROLL # 6
CHECKS DATED: 03/20/20
Biweekly: 02/29/20 - 03/13/20
EMPLOYEE DEDUCTIONS AMT.Payment Method
FIT 6,554.35 EFT
SIT 2,996.71 EFT
FICA Oasdi 4,512.46 EFT
FICA Medicare 1,055.35 EFT
TOTAL TAXES 15,118.87
Health Premium 1,687.95 A/P Check*
Dental Premium 313.54 A/P Check*
FSA Health Care Reimb. 0.00 A/P Check*
FSA Dependent Care Reimb. 208.33 A/P Check*
TOTAL FLEXIBLE SPENDING 2,209.82
HSA Health Saving 428.33
Health Care Savings Plan-Retirement 0.00 EFT
Health Care Savings Plan-2% 494.42 EFT
Health Care Savings Plan-4% 345.23 EFT
TOTAL HEALTH SAVINGS 1,267.98
PERA 4,539.78 EFT
ICMA 2,746.69 EFT
Central Pension Fund-Union 537.60 A/P Check*
MN State Retirement System 750.00 EFT
TOTAL RETIREMENT 8,574.07
IUOE 49 Dues (Union) 122.50 A/P Check*
LTD/STD Insurance 0.00 A/P Check*
PERA Life Insurance 32.00 A/P Check*
Life/Addl/Dep Life 132.94 A/P Check*
Life/Addl non-tax 35.70 A/P Check*
UNUM 19.51 A/P Check*
AFLAC 22.76 EFT
TOTAL VOLUNTARY 365.41
Total Employee Deductions 27,536.15
Net Payroll 0.00
Direct Deposit 48,330.26 EFT
Gross Payroll Tie-Out 75,866.41
Plus City Paid Benefit 11,257.78
TOTAL PAYROLL COST 87,124.19
FICA TIE-OUT
Gross Payroll 75,866.41
Less Total FSA 2,209.82
Less Total H.SA 1,267.98
Less Voluntary Ins 58.46
Plus ICMA Employer 451.77
Net P/R Subject to FICA 72,781.92
FICA Oasdi @ 6.20% 4,512.46
FICA Medicare @ 1.45% 1,055.35
Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax
Deposit Service. Transfers are typically made up to two days after the payroll date.
* A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report.
Checks may be paid this week or the following week.
0.00
0.00
0.00
5,238.20
451.77
5,689.97
0.00
0.00
5,567.81
0.00
0.00
CITY BENEFIT
4,512.46
1,055.35
Accounts Payable
User:
Printed:
pang.silseth
3/17/2020 4:36 PM
Checks by Date - Detail by Check Date
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
ACH001 US Bank 02/29/2020ACH
ARVIM22020 CHETS SHOES- CP 118.99
ARVIM22020 #4760 CHURCH LOT 8.25
BAUMG22020 DMI* DELL BUS ONLINE 51.02
BAUMG22020 MINNESOTA GOVERNMENT FIN 70.00
BAUMG22020 MINNESOTA GOVERNMENT FIN 70.00
BAUMG22020 AMZN MKTP US*EW9IM0YA3 469.99
BAUMG22020 WILLIAMS SCOTSMAN RPO 467.00
BAUMG22020 DMI* DELL BUS ONLINE 102.02
CHRIM22020 CHETS SHOES-CH 54.60
CHRIM22020 #4760 CHURCH LOT 8.25
CHRIM22020 CHETS SHOES-CH 54.13
FRIDJ22020 POLLUTION CONTROL AGENCY 390.00
FRIDJ22020 AMAZON.COM*XV8901DW3 37.80
FRIDJ22020 PSN*MINNESOTA RWA MN 300.00
FRIDJ22020 POLLUTION CONTROL AGENCY 390.00
FRIDJ22020 PSN*MINNESOTA RWA MN 150.00
FRIDJ22020 AMZN MKTP US*RS4VE6IM3 139.98
FRIDJ22020 MNAWWA 300.00
FRIDJ22020 PSN*MINNESOTA RWA MN 150.00
FRIDJ22020 PSN*MINNESOTA RWA MN 250.00
FRIDJ22020 POLLUTION CONTROL AGENCY 390.00
FRIDJ22020 U OF M CONTLEARNING 125.00
GEBAM22020 HOLIDAY STATIONS 0368 32.19
HANSJ22020 MINNESOTA STATE COLLEGES 325.00
HANSJ22020 JIMMIES OLD SOUTHERN BBQ 462.71
HANSJ22020 MINNESOTA STATE COLLEGES 325.00
HANSJ22020 DAVANNIS #10 ARDEN HILLS 109.13
HANSJ22020 DOLLAR TREE 17.14
HANSJ22020 THE STAR TRIBUNE CIRCULAT 49.27
HANSJ22020 CUB FOODS #1641 41.98
HANSJ22020 GTS EDUCATIONAL EVENTS 537.00
KNOLS22020 BCS*MOUNDS VIEW PUBLIC SC 48.00
KNOLS22020 MN RECREATION AND PARK A 300.00
MIKAT22020 THE HOME DEPOT #2844 138.89
MIKAT22020 MENARDS BLAINE MN 10.69
MIKAT22020 THE HOME DEPOT #2828 198.10
MIKAT22020 APPLE.COM/BILL 0.99
MIKAT22020 CHETS SHOES- CP 118.99
MIKAT22020 MENARDS BLAINE MN 149.83
PERRD22020 STAPLES 00118851 33.98
PERRD22020 SQ *TECH DUMP GOSQ. 26.10
VAUGJ22020 MN RECREATION AND PARK A 300.00
WARDR22020 INT'L CODE COUNCIL INC 135.00
WARDR22020 HOLIDAY CAR WASH 0368 10.74
7,467.76Total for this ACH Check for Vendor ACH001:
ACH002 Aflac 02/29/2020ACH
Page 1AP Checks by Date - Detail by Check Date (3/17/2020 4:36 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
511232 Insurance Premiums- Feb 2020 45.52
45.52Total for this ACH Check for Vendor ACH002:
ACH005 Minnesota Revenue-Sales & Use Tax 02/29/2020ACH
12020 Jan Sales/Use Tax 12,155.78
12020 Jan Sales/Use Tax 0.22
12020 Jan Sales/Use Tax 31.25
12020 Jan Sales/Use Tax -0.25
12,187.00Total for this ACH Check for Vendor ACH005:
19,700.28Total for 2/29/2020:
0022 Thomas Mikacevich 03/06/2020ACH
03022020 Expense Reimbursement 28.68
28.68Total for this ACH Check for Vendor 0022:
0192 Grainger, Inc 03/06/2020ACH
9454812612 Electric Winch 622.56
9455264748 Supplies 105.59
728.15Total for this ACH Check for Vendor 0192:
0242 Met Council Environ. Service-SAC 03/06/2020ACH
022020 February 2020 SAC 12,425.00
022020 February 2020 SAC -124.25
12,300.75Total for this ACH Check for Vendor 0242:
0327 Staples, Inc.03/06/2020ACH
3439754396 Supplies 22.36
3439754396 Supplies 33.51
55.87Total for this ACH Check for Vendor 0327:
0382 ICMA Retirement Trust - 106944 03/06/2020ACH
PR 20-05 PR Batch 00100.03.2020 ICMA Employer Percent 401PR Batch 00100.03.2020 ICMA Employer Percent 401 389.76
PR 20-05 PR Batch 00100.03.2020 ICMA Employee Percent 401PR Batch 00100.03.2020 ICMA Employee Percent 401 337.79
727.55Total for this ACH Check for Vendor 0382:
0387 ICMA Retirement Trust- #302482 03/06/2020ACH
PR 20-05 PR Batch 00100.03.2020 ICMA Employee PercentPR Batch 00100.03.2020 ICMA Employee Percent 264.59
PR 20-05 PR Batch 00100.03.2020 ICMA Employee DeductionPR Batch 00100.03.2020 ICMA Employee Deduction 2,128.54
2,393.13Total for this ACH Check for Vendor 0387:
10259 Joe Vaughan 03/06/2020ACH
02282020 Mileage Reimbursement 74.87
74.87Total for this ACH Check for Vendor 10259:
1125 Bolton & Menk, Inc.03/06/2020ACH
0246368 Colleen Ave Drainage 3,455.00
3,455.00Total for this ACH Check for Vendor 1125:
1408 Supply Solutions LLC 03/06/2020ACH
26845 City Hall Supplies 217.85
Page 2AP Checks by Date - Detail by Check Date (3/17/2020 4:36 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
217.85Total for this ACH Check for Vendor 1408:
5493 Jolene Trauba 03/06/2020ACH
03022020 Mileage Reimbursement 51.89
51.89Total for this ACH Check for Vendor 5493:
5587 CES Imaging Inc.03/06/2020ACH
INV111399 February Rental 60.00
60.00Total for this ACH Check for Vendor 5587:
7025 On Site Companies -OSSTC Inc.03/06/2020ACH
0000884694 Restrooms March 285.00
285.00Total for this ACH Check for Vendor 7025:
ESRI ESRI 03/06/2020ACH
93789624 3/20-3/21 ArcGIS Maintenance 7,208.00
7,208.00Total for this ACH Check for Vendor ESRI:
JOHC Johnson Controls Inc.03/06/2020ACH
1-94717975213 Return Fan 478.06
478.06Total for this ACH Check for Vendor JOHC:
TOII Tokle Inspections, Inc 03/06/2020ACH
03022020 February Electrical Inspections 1,017.60
1,017.60Total for this ACH Check for Vendor TOII:
CPF1 Central Pension Fund 03/06/202049161
184503.0220 February 2020 Pension 1,067.52
1,067.52Total for Check Number 49161:
10361 Craig Rapp, LLC 03/06/202049162
1.06.20 Executive Leadership 2nd Installment 1,175.00
1,175.00Total for Check Number 49162:
0222 League of Minnesota Cities 03/06/202049163
316830 2020 Stormwater Coalition Contribution 640.00
640.00Total for Check Number 49163:
0257 Minnesota Dept. of Health 03/06/202049164
02112020 Q1 2020 Water Connection 6,422.00
6,422.00Total for Check Number 49164:
10286 Minnesota Occupational Health 03/06/202049165
336825 Drug Screening 62.00
62.00Total for Check Number 49165:
103555 David Montgomery 03/06/202049166
03032020 2019 Clothing Allowance Reimbursement 142.77
142.77Total for Check Number 49166:
Page 3AP Checks by Date - Detail by Check Date (3/17/2020 4:36 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
10216 Northwest Asphalt, Inc 03/06/202049167
2018-00577 Refund: Hydrant Deposit 2,000.00
2,000.00Total for Check Number 49167:
3100 Provident Life and Accident Ins Co 03/06/202049168
E0471136.0220 February Insurance 39.02
39.02Total for Check Number 49168:
10279 Quadient Leasing USA, Inc 03/06/202049169
N8188154 Q1 2020 Lease 1,297.71
1,297.71Total for Check Number 49169:
0811 Ramsey County 03/06/202049170
FLEET-000542 Equip Service & Parts-January 5,535.00
FLEET-000542 Equip Service & Parts-January 2,917.25
8,452.25Total for Check Number 49170:
0282 Republic Services Inc. #899 03/06/202049171
0899-003508297 February Recycling 8,242.96
8,242.96Total for Check Number 49171:
5606 Darien Schifsky 03/06/202049172
02272020 Clothing Reimbursement 429.22
429.22Total for Check Number 49172:
3099 Tri-State Bobcat, Inc.-Little Canada 03/06/202049173
A69305 Filter 119.82
A69334 Filter and Fluids 238.18
358.00Total for Check Number 49173:
10372 Twin Cities Safety, LLC 03/06/202049174
INV-000213 CPR Training 512.50
INV-000213 CPR Training 512.50
1,025.00Total for Check Number 49174:
60,435.85Total for 3/6/2020:
0192 Grainger, Inc 03/11/2020ACH
9459191533 Supplies 38.63
38.63Total for this ACH Check for Vendor 0192:
0220 Minnesota Department of Labor & Industry 03/11/2020ACH
ALR01053581 2020 Elevator Inspection 100.00
100.00Total for this ACH Check for Vendor 0220:
0243 Metropolitan Council-Waste Water 03/11/2020ACH
0001107546 April Waste Water 67,355.40
67,355.40Total for this ACH Check for Vendor 0243:
0285 Xcel Energy 03/11/2020ACH
Page 4AP Checks by Date - Detail by Check Date (3/17/2020 4:36 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
674778477 01/16/20-2/17/20 2,547.55
674778477 01/16/20-2/17/20 238.67
674778477 01/16/20-2/17/20 2,140.91
674778477 01/16/20-2/17/20 1,426.61
674778477 01/16/20-2/17/20 54.19
674778477 01/16/20-2/17/20 1,003.91
674778477 01/16/20-2/17/20 544.02
7,955.86Total for this ACH Check for Vendor 0285:
0319 City of Roseville 03/11/2020ACH
0228585 IT Support-March 5,862.00
0228637 4th Qtr 2019 Water-Add'l Charge 66,003.37
71,865.37Total for this ACH Check for Vendor 0319:
0320 Health Partners Inc.03/11/2020ACH
95980459 April Insurance 1,312.35
1,312.35Total for this ACH Check for Vendor 0320:
0453 Continental Research Corp.03/11/2020ACH
0011524 Herbicide 1,212.00
0011532 Herbicide 1,212.00
2,424.00Total for this ACH Check for Vendor 0453:
1223 Adam's Pest Control, Inc.03/11/2020ACH
3108893 March Pest Control 71.59
71.59Total for this ACH Check for Vendor 1223:
1330 MN CLN SERVICES Inc.03/11/2020ACH
0320NN01 February Janitorial 1,554.58
1,554.58Total for this ACH Check for Vendor 1330:
2279 Norms Tire Sales, Inc.03/11/2020ACH
46245 Tire 143.28
143.28Total for this ACH Check for Vendor 2279:
4889 Community Footworks 03/11/2020ACH
03042020 March Foot Clinic 209.60
209.60Total for this ACH Check for Vendor 4889:
5665 Metering & Technology Solution Inc.03/11/2020ACH
16476 Meters 3,232.32
3,232.32Total for this ACH Check for Vendor 5665:
5681 Century Fence Company Inc.03/11/2020ACH
208698801 Perry Dog Park 4,360.00
4,360.00Total for this ACH Check for Vendor 5681:
7501 Kelly & Lemmons, P.A.03/11/2020ACH
52623 February Prosecution 3,268.01
3,268.01Total for this ACH Check for Vendor 7501:
ALPI Allegra Print & Imaging Inc.03/11/2020ACH
Page 5AP Checks by Date - Detail by Check Date (3/17/2020 4:36 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
160339 Lamination 25.00
25.00Total for this ACH Check for Vendor ALPI:
10374 Advanced Systems Integration, LLC 03/11/202049175
1561 Equipment 683.73
683.73Total for Check Number 49175:
0841 Ehlers & Associates, Inc.03/11/202049176
81980 TCAAP-October 2019 3,055.00
3,055.00Total for Check Number 49176:
0447 I.U.O.E Local 49 Benefit Fund-Insurance 03/11/202049177
0420BP3 April Insurance 8,855.00
0420NB4 April Insurance 1,527.00
10,382.00Total for Check Number 49177:
0390 INT'L Union Operating Engineers-Union Dues03/11/202049178
03032020 March Dues 245.00
245.00Total for Check Number 49178:
AR-Lee 3 Lee Homes 03/11/202049179
TempCO2017-0139 Escrow Refund: Temp CO 2017-01396, 1998 Thom Drive 10,000.00
10,000.00Total for Check Number 49179:
5443 Metro Products, Inc.03/11/202049180
149889 Supplies 243.33
243.33Total for Check Number 49180:
10271 MN PEIP 03/11/202049181
952333 April Insurance 10,365.76
10,365.76Total for Check Number 49181:
1208 Premium Waters, Inc 03/11/202049182
610207-02-20 February Water 68.43
613317-02-20 February Water 136.43
204.86Total for Check Number 49182:
10373 Quadient Finance USA, Inc 03/11/202049183
6418.022020 Postage 1,000.00
1,000.00Total for Check Number 49183:
0811 Ramsey County 03/11/202049184
EMCOM-008297 February Fleet Support 24.96
EMCOM-008334 February 911 Dispatch Services 3,181.94
EMCOM-008351 February CAD Services 616.26
FLEET-000543 February Fuel 1,815.02
PUBW-018485 PUBW2014-03R, Lexington Ave & County Rd F 1,807.56
PUBW-018486 PUBW2014-03R, Lexington Ave & County Rd F 28,296.95
SHRFL-001866 March Law Enforcement 111,426.64
147,169.33Total for Check Number 49184:
0674 Titan Machinery Inc.03/11/202049185
Page 6AP Checks by Date - Detail by Check Date (3/17/2020 4:36 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
13536529 Equipment Part 206.00
206.00Total for Check Number 49185:
0925 T-Mobile 03/11/202049186
841463567.0220 February Service 28.70
28.70Total for Check Number 49186:
3099 Tri-State Bobcat, Inc.-Little Canada 03/11/202049187
V90100 Equipment Repair 1,227.88
1,227.88Total for Check Number 49187:
1300 UniFirst Corporation 03/11/202049188
090 0541779 March Mat Service 114.63
114.63Total for Check Number 49188:
9755 Verizon Connect 03/11/202049189
OSV000002046729 February Service 284.25
284.25Total for Check Number 49189:
349,126.46Total for 3/11/2020:
Report Total (62 checks): 429,262.59
Page 7AP Checks by Date - Detail by Check Date (3/17/2020 4:36 PM)
DATE: March 23, 2020
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Approve Promotion of Senior Engineering Tech to Assistant City Engineer
Budgeted Amount: Estimated Amount: Funding Source:
$100,640
Not including overtime
$107,190 Multiple Funds
Council Should Consider
Council should consider approving the promotion of Senior Engineering Tech, David
Swearingen, to Assistant City Engineer at Grade 17 Step 2 with step increases annually
thereafter, other benefits provided by the City will remain unchanged.
Background
This was recommended by the Personnel Committee and brought forward to the City Council at
their March 16, 2020 work session (the memo from that work session is attached). The Council
directed staff to bring this item forward at their next regular meeting. Also attached is an
updated job description for the Assistant City Engineer position.
Budget Impact
The increased grade and step associated with this position change will not significantly impact
the budget as overtime was included in the budget for this position and will absorb the grade and
step increase.
Attachments
Attachment A: March 16, 2020 Work Session Memo
Attachment B: Updated Assistant City Engineer Job Description
CONSENT ITEM – 6B
MEMORANDUM
Page 1 of 2
AGENDA ITEM – 1I
MEMORANDUM
DATE: March 16, 2020
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Senior Engineering Tech Role Discussion
Budgeted Amount: Actual Amount: Funding Source:
$100,640 Not yet determined Multiple Funds Not including overtime
For Council Consideration
The Personnel Committee, at its last meeting, discussed the Senior Engineering Technician role
and made a recommendation to upgrade the position from Senior Engineering Tech to Assistant
City Engineer.
The City previously had an Assistant City Engineer that went vacant in 2016, which the City
decided not fill. In 2018, the City Council authorized the creation of the Senior Engineering
Tech role, which has been filled by David Swearingen since October of 2018.
Mr. Swearingen is currently fulfilling several duties and responsibilities identified in the
Assistant City Engineer position description. These duties include maintaining the City’s ICON
pavement management database and assisting the Public Works Director with managing the
Municipal State Aid system, performing site plan reviews, monitoring compliance with the
City’s MS4 permit, and maintaining the City’s engineering specification documents.
Senior Engineering Tech Pay Range at Grade 12 (Mr. Swearingen is at the top step of the scale)
Step Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9
Pay Rate 30.38 31.29 32.23 33.19 34.19 35.22 36.27 37.36 38.48
Assistant City Engineer Pay Range at Grade 17
Step Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9
Pay Rate 40.65 41.87 43.13 44.42 45.75 47.13 48.54 50.00 51.50
Page 2 of 2
The job description for both the Senior Engineering Tech and Assistant City Engineer are
attached, see Attachment A and Attachment B, respectively. The job description for the
Assistant City Engineer will need to be reviewed, updated and included with the Council
approval should the City Council decide to move forward.
Budget Impact
Overtime costs for 2019 were approximately $9,600. Based on the events of 2019 (resignation
of the Public Works Director and filling that position with part time contract hours) the costs
incurred in 2019 are probably a little inflated. Staff will speak to the step being proposed at the
meeting, but the current estimate is that a budget adjustment will not be needed in 2020 due to
this change. Any increase in wage and benefit costs can be absorbed by the vacancy currently
existing in the Public Works Maintenance Worker position.
Attachment
Attachment A: Senior Engineering Tech Job Description
Attachment B: Assistant City Engineer Job Description
1
CITY OF ARDEN HILLS
POSITION DESCRIPTION
Position Title: Assistant City Engineer, Engineer in Training Following attainment of a PE, the Engineer in Training designation will be removed per City Council action
Department: Public Works
Accountable to: Public Works Director
Positions Supervised: None
Status: Regular Full Time
March 2020
PRIMARY OBJECTIVES
Performs difficult professional work planning and design of City infrastructure, reviewing plans and
specifications for public and private infrastructure improvement projects, reviewing site development plans,
coordinating technical civil engineering issues with City staff, assisting the general public with engineering
related matters, and related work as apparent or assigned. Work is performed under the limited supervision of
the Public Works Director/City Engineer. Limited oversight is exercised over interns.
QUALIFICATION REQUIREMENTS
To perform this job successfully, an individual must be able to perform each essential function satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions.
ESSENTIAL FUNCTIONS OF THE POSITION
Maintains/manages the City’s ICON Pavement Management System. This would include maintaining the up-to-
date rating of the City streets together with the historical ratings. Overseeing/performing the rerating of
approximately one-fourth of the City streets on an annual basis. Works with the Public Works Director to provide
recommendations for the street reconstruction/rehabilitation/maintenance CIP.
Leads the preparation of feasibility studies, plans and specifications, bidding and construction administration for
City projects.
Maintains/manages the City’s Municipal State Aid (MSA) system including annual reporting, revision and
financial status.
Reviews/comments on building permits, site plans and grading and erosion control permit applications.
Maintains relationships with Rice Creek Watershed District (RCWD) and monitors funding opportunities.
Manages/Monitors City’s compliance with our MS4 storm water permit.
Works with the Public Works Director, Public Works Superintendent, and Recreation Coordinator to provide
recommendations for the City trail and sidewalk reconstruction/rehabilitation/maintenance CIP. Maintains ICON
pavement rating system for trails. Assists the Recreation Coordinator with grant applications for trail
improvements.
Responds to engineering related inquiries from general public and City staff.
2
Develops and maintains a City Specification and Standard Details for use on City CIP projects.
Assists Public Works Director with managing and reviewing consultant services.
Annually assists the Public Works Director in preparation of a five-year CIP (where possible, a ten-year CIP shall
be maintained, i.e., seal coating, sewer lining, and equipment).
Works with the Public Works Department and Public Works Superintendent to develop, manage, and maintain
a records retention plan for engineering and maintenance information.
Functions as the City’s contact/liaison for GIS mapping and record retention. Ability to make minor changes to
the City’s GIS maps utilizing ArcView software and to produce maps as requested.
EDUCATION and/or EXPERIENCE
Bachelor's degree with coursework in civil engineering, or related field and extensive experience, or equivalent
combination of education and experience.
KNOWLEDGE, SKILLS AND ABILITIES
Comprehensive knowledge of the theory, principles and practices of civil engineering as applied to the
development and construction of public works projects; comprehensive knowledge of city laws and ordinances
and state and federal rules and regulations; skill in using civil engineering instruments and equipment; ability to
plan, direct and supervise the work of subordinates; ability to plan projects and prepare related designs,
estimates and specifications; ability to perform difficult engineering computations and to make comprehensive
recommendations on engineering problems; ability to make minor changes to the City’s GIS maps utilizing
ArcView software and to produce maps as requested; ability to communicate effectively, both orally and in
writing; ability to calculate complex cost estimates and prepare technical reports; ability to deal with contractors
and citizens involved in public projects; ability to establish and maintain effective working relationships with city
officials, associates, contractors and the general public.
PHYSICAL DEMANDS
This work requires the regular exertion of up to 10 pounds of force, frequent exertion of up to 25 pounds of
force and occasional exertion of up to 50 pounds of force; work regularly requires lifting, frequently requires
standing, walking, sitting and speaking or hearing and occasionally requires using hands to finger, handle or
feel, climbing or balancing, stooping, kneeling, crouching or crawling, reaching with hands and arms, pushing
or pulling and repetitive motions; work requires close vision, distance vision, ability to adjust focus, depth
perception, color perception and peripheral vision; vocal communication is required for expressing or
exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken
word levels; work requires preparing and analyzing written or computer data, visual inspection involving small
defects and/or small parts, using of measuring devices, assembly or fabrication of parts within arms length,
operating machines, operating motor vehicles or equipment and observing general surroundings and activities;
work frequently requires exposure to outdoor weather conditions and occasionally requires wet, humid
conditions (non-weather), working near moving mechanical parts, exposure to fumes or airborne particles,
exposure to extreme cold (non-weather), exposure to extreme heat (non-weather), exposure to vibration and
exposure to blood-borne pathogens and may be required to wear specialized personal protective equipment;
work is generally in a loud noise location (e.g. grounds maintenance, heavy traffic).
SPECIAL REQUIREMENTS
Possess or obtain a Professional Engineer License with the State of Minnesota within eighteen months.
NPDES Storm Water training.
MnDOT State Aid/Federal Aid Administration training.
GIS training.
Pavement Management software training.
3
Valid driver's license.
SELECTION GUIDELINES
Formal application, rating of education and experience; oral interview and reference check; job related tests may
be required. The duties listed above are intended only as illustrations of the various types of work that may be
performed. The omission of specific statements of duties does not exclude them from the position if the work is
similar, related or a logical assignment to the position.
CITY OF ARDEN HILLS IS AN EQUAL OPPORTUNITY EMPLOYER
___________________________________________________________________
NON-DISCRIMINATION POLICY
The City of Arden Hills does not discriminate
on the basis of handicapped status
in the admission or access to or treatment or employment
in its programs and activities.
__________________________________________________________________
Page 1 of 1
CONSENT ITEM – 6C
MEMORANDUM
DATE: March 23, 2020
TO: Honorable Mayor and City Councilmembers
Dave Perrault., City Administrator
FROM: Mike Mrosla, Community Development Manager/City Planner
SUBJECT: Planning Commission Appointments
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Approving Resolution 2020-013 relating to the appointments to the Planning Commission.
Background/Discussion
On March 6, 2020, three candidates were interviewed to fill the vacant Planning Commission seats.
Following the interviews, the panel is recommending the appointment of Marcie Jefferys as a fulltime
member and Kurtis Weber as an alternate member. The appointees will serve a three-year term that
expires December 31, 2022.
Budget Impact
N/A
Attachments
A. Resolution 2020-013
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2020-013
RESOLUTION APPOINTING MARCIE JEFFERYS AND KURTIS WEBER
TO THE CITY OF ARDEN HILLS PLANNING COMMISSION
WHEREAS, the City Council annually appoints residents to serve in an advisory capacity to
the City Council for planning and zoning issues on the Planning Commission;
THEREFORE, BE IT RESOLVED that the City Council appoints the following individuals
to serve on the Planning Commission with three-year terms expiring as noted:
Marcie Jefferys – December 31, 2022
Kurtis Weber (Alternate) – December 31, 2022
Adopted this 23rd day of March 2020.
____________________________________
David Grant, Mayor
ATTEST:
______________________________________
Julie Hanson, City Clerk
CONSENT ITEM – 6D
MEMORANDUM
DATE: March 23, 2020
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Mike Mrosla, Community Development Manager/City Planner
SUBJECT: Community Development Block Grant Resolution
Budgeted Amount: Actual Amount: Funding Source:
$105,000 (PIR Fund) $249,700
(Grant amount $189,700/PIR Fund $60,000)
CDBG Grant &
PIR Fund
Council Should Consider
Approving Resolution 2020-014 relating to the request for Community Development Block Grant
funds to make site improvements to Arden Manor Park.
Background/Discussion
Staff has submitted an application for Community Development Block Grant (CDBG) to make
improvements at Arden Manor Park. CDBG funds can be used to make investments in areas that
meet Department of Housing and Urban Development (HUD) requirements for affordable
housing. Most activities funded by the CDBG program are designed to benefit low and moderate-
income (LMI) persons. That benefit may take the form of housing, jobs, and services. Additionally,
activities may qualify for CDBG assistance if the activity will benefit all the residents of a primarily
residential area where at least 51 percent of the residents are low- and moderate-income persons,
i.e. area-benefit. The census block where Arden Manor is located meets the area-benefit threshold
as the park services the surrounding LMI residents. According to HUD, 61.8 percent of the
residents in this area are considered low- and moderate-income persons.
Staff has requested $189,700 in grant funding, in addition to $60,000 from the PIR Fund
($105,000 was originally budgeted for this project), to make the following site improvements and
replace existing playground equipment:
1. Park site would be regraded to improve drainage and minimize localized nuisance
flooding.
2. Sidewalks, pathways, and playground spaces would be reconfigured and reconstructed
with curbing and ADA access.
3. Assist in funding for additional playground equipment to provide separate play areas for
children ages 3-5 and ages 5-12.
4. The existing picnic shelter would be replaced based on modern design specifications and
ADA access standards.
5. Playground areas would be completed with wood fiber mulch to meet safety standards.
6. Drainage improvements would be installed within the open field area to minimize
standing water.
Staff will not know until May if the City is awarded the funds.
Budget Impact
The estimated costs and funding is provided below.
COSTS
Playground equipment 52,000
Site improvements 140,000
Engineering 35,000
Contingency (10%) 22,700
249,700
FUNDING
City PIR Fund 60,000
CDBG Grant 189,700
249,700
The 2020 Capital Improvement Plan has $105,000 programed for the replacement of the existing
playground equipment at the park.
Attachments
A. Arden Hills Low-Moderate Income Block Groups Map
B. Water Ponding Exhibit
C. Resolution 2020-014
Sources: Esri, HERE, Garmin, USGS, Intermap, INCREMENT P, NRCan, Esri Japan, METI, Esri China (Hong Kong), Esri Korea, Esri (Thailand), NGCC, (c) OpenStreetMap contributors, and the GIS UserCommunity
LOW-MODERATE INCOME BLOCK GROUPS:ARDEN H ILLS
The informa tion on this map is a compilation of Ram sey County Records. T HE COUN TY DOES NOT WAR RANT OR GUARANTEE TH E ACCURACY OF T HIS DAT A. The county disclaims any liability for any injuries, time delays, or expenses you may suffer if you rely in any manner on the accuracy of this data.
Prepared by R amsey County Enterprise G IS | RCGISMetaData@Co.Ramsey.MN.US
11/25/2019LMI_Arden
´
Percent Low-Moderate Income by Census Block Group
50%
60%
70%
80%
90%
0 0.35 0.70.175 Miles
Percent Low-Moderate Income by Census Tract
50%
60%
70%
80%
90%
Census Tract40802
Census Block Group40801-1
Water ponding exhibit
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2020-014
A RESOLUTION OF SUPPORT OF ARDEN MANOR PARK IMPROVEMENTS
COMMUNITY DEVELOPMENT BLOCK GRANT
WHEREAS, the City is planning improvements to Arden Manor Park; and
WHEREAS, Arden Manor is located in Income block group census tract 40801-1 within the
City of Arden Hills; and
WHEREAS, The City is requesting $189,700.00 in Community Development Bloch Grant
(CDBG) funding to assist with the park improvements in Arden Hills.
NOW THERE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ARDEN HILLS, MINNESOTA, that that the City fully supports the CDBG application to fund the
proposed park improvements.
Adopted this 23rd day of March 2020.
____________________________________
David Grant, Mayor
ATTEST:
______________________________________
Julie Hanson, City Clerk
Page 1 of 2
DATE: March 23, 2020
TO: Honorable Mayor and City Councilmembers
David Perrault, City Administrator
FROM: Todd Blomstrom, Public Works Director/City Engineer
SUBJECT: 2020 Street Maintenance Program
Budgeted Amount: Actual Amount: Funding Source:
$125,000
$119,630 Street Maintenance Fund
Council Should Consider
The City C ouncil is requested to consider approval of Resolution 2020-015, Recommending that
the City of Coon Rapids Award a Contract for the 2020 Street Maintenance Program.
Background/Discussion
In 2005, a Joint Powers Agreement (JPA) for Traffic Markings, Street Sweeping, Crack Sealing,
Screening, and Seal Coating was executed by the cities of Coon Rapids, Andover, Brooklyn
Center, Columbia Heights, and Fridley. Since 2005, six additional cities have joined the joint
powers agreement (Ham Lake, East Bethel, Anoka, Mahtomedi, Circle Pines and Mounds
View). On December 11, 2017, the City Council authorized an amendment to the JPA to include
the City of Arden Hills.
The City of Coon Rapids solicited bids in March 2020 for sealcoating, pavement markings, crack
sealing and fog sealing on behalf of the member cities. Bids were opened on March 13, 2020
and summarized in the bid tabulation provided in Attachment A. The program costs for Arden
Hills is summarized on Attachment B based on estimated quantities provided to the City of Coon
Rapids in January 2020. A map depicting the locations of proposed work in Arden Hills for
2020 is provided in Attachment C.
Staff has reviewed the bid prices and recommends that the City proceed with the work. Under
the terms of the joint powers agreement, the City is required to provide a letter of concurrence to
Coon Rapids if the City intends to participate in the program this year. A resolution
recommending award of the contract is provided as Attachment D.
CONSENT ITEM – 6E
MEMORANDUM
Page 2 of 2
Budget Impact
The 2020 Operating Budget includes funding in the amount of $250,000 for the work proposed
under the 2020 Street Maintenance Program ($125,000) and other annual costs related to
resurfacing streets ($125,000). Attachment B includes the estimated contract cost in the amount
of $104,030, plus estimated expenses for engineering and administration ($5,200) and
contingency for quantity variations ($10,400), resulting in a total estimated project cost of
$119,630.00.
Attachments
Attachment A: Bid Tabulation
Attachment B: Arden Hills Program Costs
Attachment C: Seal Coat Map
Attachment D: Resolution 2020-015
CITY OF COON RAPIDS - BID TABULATION2020 STREET MAINTENANCE PROGRAM - PROJECT 20-5SEALCOATING, PAVEMENT MARKINGS,BID OPENING: MARCH 13, 2020, 10:00 A.M.UNIT UNIT UNIT UNIT UNIT UNIT UNITNO. DESCRIPTION UNIT QTY PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTALBID SCHEDULE NO. 1 - SEAL COAT1 AGGREGATEDRESSER TRAP ROCK (BASE BID)F&I FA-2 AGGREGATE SY 287,4250.00 1.04 298,922.00 0.83 238,562.75 0.00 0.00 0.00 0.00 0.00F&I FA-1 1/8" SY 613,8070.00 1.08 662,911.56 0.92 564,702.44 0.00 0.00 0.00 0.00 0.00TOTAL DRESSER TRAP ROCK901,2320.00 961,833.56 803,265.19 0.00 0.00 0.00GRANITE (ALTERNATE)F&I FA-2 AGGREGATE SY 287,4250.00 1.02 293,173.50 0.76 218,443.00 0.00 0.00 0.00 0.00 0.00F&I FA-1 1/8" SY 613,8070.00 1.08 662,911.56 0.92 564,702.44 0.00 0.00 0.00 0.00 0.00TOTAL GRANITE 901,2320.00 956,085.06 783,145.44 0.00 0.00 0.002 SEAL COAT OILF&I CRS-2 SEAL COAT OILGAL 91,4570.00 0.50 45,728.50 2.21 202,119.97 0.00 0.00 0.00 0.00 0.00F&I CRS-2P (POLYMER MOD) GAL 162,5640.00 0.69 112,169.16 2.42 393,404.88 0.00 0.00 0.00 0.00 0.00TOTAL SEAL COAT OIL 254,0210.00 157,897.66 595,524.85 0.00 0.00 0.003 FOG SEAL OILF&I FOG SEAL OIL PER SPEC GAL 0 0.000.00 0.00 5.00 0.00 0.00 0.00 0.000.000.00TOTAL FOG SEAL OIL 00.00 0.00 0.00 0.00 0.00 0.00 0.00TOTAL BID SCHEDULE NO. 1 (BASE BID) N/A1,119,731.22 1,398,790.04 N/AN/AN/AN/ATOTAL BID SCHEDULE NO. 1 (ALTERNATE) N/A1,113,982.72 1,378,670.29 N/AN/AN/AN/ABID SCHEDULE NO. 2 - PAVEMENT MARKINGS1 F&I STREET MARKINGS GAL 5,27335.00 184,555.00 0.00 0.00 0.00 0.00 27.00 142,371.00 30.64 161,564.722 F&I STREET SYMBOLS GAL 729133.00 96,957.00 0.00 0.00 0.00 0.00 119.50 87,115.50 108.55 79,132.95TOTAL BID SCHEDULE NO. 2281,512.00 N/AN/AN/AN/A229,486.50 240,697.67BID SCHEDULE NO. 3 - CRACK SEALING1 F&I STREET ROUT & SEAL CRACK SEALINGLF 300,6490.00 0.46138,298.540.88 264,571.12 0.89 267,577.61 0.47 141,305.03 0.00 0.002 F&I STREET BLOW & GO CRACK SEALING LF 710,7610.00 0.46 326,950.06 0.80 568,608.80 0.85 604,146.85 0.42 298,519.62 0.00 0.003 F&I TRAIL ROUT & SEAL CRACK SEALINGLF 12,3250.00 0.54 6,655.50 2.20 27,115.00 0.89 10,969.25 0.47 5,792.75 0.00 0.004 F&I TRAIL BLOW & GO CRACK SEALING LF 5,2000.00 0.54 2,808.00 2.10 10,920.00 0.85 4,420.00 0.42 2,184.00 0.00 0.00TOTAL BID SCHEDULE NO. 3N/A474,712.10871,214.92 887,113.71 447,801.40 N/AN/ABID SCHEDULE NO. 4 - FOG SEALING1 F&I STREET FOG SEALING GAL 47,2370.00 7.45 351,915.65 5.58 263,582.46 0.00 0.00 0.00 0.00 0.002 F&I TRAIL FOG SEALING GAL 11,4630.00 4.55 52,156.65 6.8178,063.030.00 0.00 0.00 0.00 0.003 F&I PARKING LOT FOG SEALING GAL 5,6960.00 4.55 25,916.80 6.81 38,789.76 0.00 0.00 0.00 0.00 0.00TOTAL BID SCHEDULE NO. 4N/A429,989.10380,435.25N/AN/AN/AN/ASUMMARY OF BIDSTOTAL SEALCOATING (BASE BID) N/A1,119,731.22 1,398,790.04 N/AN/AN/AN/ATOTAL SEALCOATING (ALTERNATE)N/A1,113,982.72 1,378,670.29 N/AN/AN/AN/ATOTAL PAVEMENT MARKINGS281,512.00 N/AN/AN/AN/A229,486.50 240,697.67TOTAL CRACK SEALINGN/A474,712.10871,214.92 887,113.71 447,801.40 N/AN/ATOTAL FOG SEALINGN/A429,989.10380,435.25N/AN/AN/AN/ARED FONT INDICATES CORRECTION TO SCHEDULE OF BID PRICES SUBMITTED BY BIDDERFAHRNER ASPHALT SEALERS LLCNORTHWEST ASPHALT & MAINTENANCESIR LINES-A-LOT WARNING LITESCRACK SEALING AND FOG SEALINGAAA STRIPING SERVICEALLIED BLACKTOP COMPANYASPHALT SURFACE TECHNOLOGIES CORP.
CITY OF ARDEN HILLS
BID UNIT
PRICE QUANTITY UNITS TOTAL COST
AGG - F&I FA - 1 1/8" (1)$1.08 43,020 SY 46,461.60$
OIL - F&I CRS-2P (POLYMER MOD)(1)$0.69 12,911 GAL 8,908.59$
CRACK SEAL - F&I STREET R&S (2)$0.47 17,927 LF 8,425.69$
CRACK SEAL - F&I STREET B&G (2)$0.42 41,151 LF 17,283.42$
CRACK SEAL - F&I TRAIL B&G (2)$0.42 5,200 LF 2,184.00$
F&I STREET FOG SEAL CUL-DE-SAC (3)$5.58 618 GAL 3,448.44$
F&I TRAIL FOG SEAL (3)$6.81 2,543 GAL 17,317.83$
Additional Items
Engineering & Admin (5%)5,200.00$
Contingency for Quantities (10%)10,400.00$
119,629.57$
(1) Allied Blacktop Company
(2) Northwest Asphalt & Maintenance
(3) Asphalt Surface Technologies
ATTACHMENT B
TOTAL ESTIMATED PROJECT COSTS
2020 STREET MAINTENANCE PROGRAM
BID SUMMARY
DESCRIPTION
STOWE AVE
LAKE VALENTINE RD
RED FOX RD
GREY FOX RD
INGERSON RDROUND LAKE RD WA
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GLEN PAUL AVE
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T H O M D R
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GLENARDEN RDCHATHAM AVEAMBLE RD
NOBLE RD
GRAMSIE RD
ARDEN PL
GRANT RD
OAK AVE
EDGEWATER AVE
JERROLD AVE DUNLAP ST NHARRIET AVE
FLORAL DR W
GL E NVIEW AVE
KARTH LAKE DR
GATEWAY BLVD
W YNCRESTCARLTON DRFOREST LNPRIOR AVE NCUMMINGS PARK DR
ROYAL LN
KATIE LN PINE TREE DRFAIRVIEW AVE NRIDGEWOOD RDCR Y STA L AVE PLEASANT DRA R D E N O AKS DR
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SKILESLNBRIAR
BECKMAN AVE
LA ME TTI LN
M C C R A C K EN LN KEITHSON DRASBURY AVE NNURSERY HILL LN
BUSSARD CT
DAWN CIR W JAMES AVEJANET CT
CANNONGLENHILL RDNORMA AVEARDENVIEWCTR O Y
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RGALE CIRMCCLUNG DR
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VALENTINE CREST RD BRUEBERR Y LN
BRIARKNOLL CIR
DELLWOOD AVELAMETTI CIRWALDEN PLWEDGEWOODCIR
INDIAN OAKS CIR
CHATHAM
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L A K E JO H ANNABLVDLAKE JOHANNA BLVDRIDGEEDGEWATER AVEFAIRVIEW AVE NFERNWOOD STSNELLING AVE NSHORELINELNK A TIE
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GLEN PAUL AVECLEVELAND AVE NN
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C H A TH A M A V E
SIEMS CTARDEN PL
GLE N ARDENRDOLD HWY 10ARDEN OAKS DRSNELLING AVE NBETHEL DROLD HIGHWAY 10OLD HWY 10VENUS AVEINTERSTATE 35WLAKE VALENTINE RDINTERSTATE 35WROUNDLAKERDWOLD HIG
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INTERSTATE 694
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COUNTY ROAD 96 W COUNTY ROAD 96 WTODD DR (Private)TODD DR (Private)
PRIOR
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COUNTY ROAD F W INNOVATION WAY (Private)FERNWOOD STPLEASANT DR
AMBLE DR
COUNTY ROAD 96 W
LEXINGTON AVE NLEXINGTON AVE NDRCT
BOSTON SCIENTIFIC DR (Private)
B
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COUNTY ROAD E W
LEXINGTON AVE NBENTON WAYAVE
INGERSON RD
AVE NWOOD RDCOUNTY ROAD E HAMLINE AVE NHAMLINE AVE NPrivateKATIE LNKEITHSON DR
AL HILLS DRTony SchmidtRegional Park
Crepeau NaturePreserve
HazelnutPark
IngersonPark
Fre ewayPark
Tony SchmidtRegional Park
SampsonPark
Lindey's Park
CharlesPerry Park
Tony SchmidtRegional Park
ValentinePark
FloralPark
Royal HillsPark CummingsPark
Arden ManorPark
JohannaMarsh
Arden OaksPark
CommunityGardens
Lake Josephine
Lake Johanna
ValentineLake
RoundLake Karth LakeSun FishLake
2020 Seal Coat 0 1,000Feet
Ü Document Path: P:\PR&PW\Numbered Projects\PW-20-0102 2020 Sealcoating\Maps\Seal Coat 2020.mxdFog and Crack Seal Path
Fog Seal Cul-de-sac
Seal Coat
Crack/Route Seal
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2020-015
A RESOLUTION RECOMMENDING THAT THE CITY OF COON RAPIDS AWARD
THE 2020 STREET MAINTENANCE PROGRAM
WHEREAS, the City of Arden Hills participates in a joint powers agreement with the
North Metro Regional Street Maintenance Consortium for street maintenance services; and
WHEREAS, the City of Coon Rapids solicited bids for the 2020 Street Maintenance
Program based on work quantities requested by members of said joint powers agreement; and
WHEREAS, the City of Coon Rapids opened bids for the 2020 Street Maintenance
Program on March 13, 2020 and provided a bid tabulation to members of said joint powers
agreement for consideration prior to awarding contracts.
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS,
MINNESOTA:
1. The Mayor and City Council recommend that the City of Coon Rapids award the
2020 Street Maintenance Program contracts to the low responsible bidders as outlined
in the joint powers agreement and summary of bids.
2. The awarded contract includes quantities for seal coating, crack sealing and fog
sealing as previously submitted by the City of Arden Hills.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 23rd
DAY OF MARCH, 2020.
____________________________________
David Grant, Mayor
ATTEST:
_______________________________________
Julie Hanson, City Clerk
Page 1 of 2
DATE: March 23, 2020
TO: Honorable Mayor and City Councilmembers
David Perrault, City Administrator
FROM: Todd Blomstrom, Public Works Director/City Engineer
SUBJECT: Cooperative Agreement for Right of Way Acquisition Along Lexington Avenue
Budgeted Amount: Actual Amount: Funding Source:
$66,000
(Previous County Est.) $228,219 PIR and Water Fund
Council Should Consider
The City C ouncil is requested to consider approval of a Cooperative Agreement with Ramsey
County for Right of Way Acquisition along County State Aid Highway 51 (Lexington Avenue)
between County State Aid 15 (County Road E) and Interstate Highway 694, County State Aid
Project 062-651-62.
Background/Discussion
On March 16, 2020, the City Council work session agenda included discussion of a proposed
cooperative agreement for right of way acquisition associated with the Lexington Avenue
Improvement Project extending from County Road E to I-694. An estimated total of 30,824 square
feet of temporary and permanent easements are necessary within the Arden Hills side of Lexington
Avenue to accommodate roadway, sidewalk and intersection construction, and replacement of City
water main. A copy of the agreement is provided as Attachment A.
Under the terms of the agreement, the County will administer the acquisition process and invoice
the City on a monthly basis. The City would grant the County temporary construction easements
over City owned right-of-way and property within the limits of the project for use during
construction at no cost to the County. Right of Way acquired under the agreement will be owned
and maintained by the County.
CONSENT ITEM – 6F
MEMORANDUM
Page 2 of 2
The proposed City cost participation outlined within the cooperative agreement is based on the
County’s Cost Participation Policy of 50 percent city funding for right of way acquisition as
described in Attachment B. The County would pay 100 percent of the cost to administer right of
way acquisition.
Budget Impact
Ramsey County representatives presented a project summary of the Lexington Avenue project during
the City Council work session on August 19, 2019. The presentation included an estimate of the
City’s share of the project costs totaling $870,000, including an estimated cost for easement
acquisition of $66,000.
The current estimate for easement acquisition within the proposed cooperative agreement is
$228,219, approximately $162,000 above the preliminary estimate. Ramsey County indicated that
they erroneously used residential easement values during the preliminary estimate, which has now
been corrected to commercial easement values for the estimated cost share amounts within the
proposed agreement.
City funding would be derived from the PIR fund and water fund, distributed based on costs
associated with water main improvements.
Attachments
Attachment A: Cooperative Agreement for Right of Way Acquisition
Attachment B: Ramsey County Cost Participation Policy
Page 1 of 5
Agreement PW2019-26
RAMSEY COUNTY
COOPERATIVE AGREEMENT
WITH THE CITY OF ARDEN HILLS FOR
Right of Way Acquisition for County State Aid Highway 51 (Lexington Avenue)
between County State Aid Highway 15 (County Road E) and Interstate Highway 694
County State Aid Project 062 – 651 – 062
Total Right of Way Acquisition Cost: $456,437.52 Attachments:
Ramsey County Cost: $228,218.76 A-Acquisition Estimate
City of Arden Hills Cost: $228,218.76 B-Right of Way Plan
This Agreement is between the City of Arden Hills, a municipal corporation ("City") and
Ramsey County, a political subdivision of the State of Minnesota, ("County") for Right of
Way Acquisition related to reconstruction of County State Aid Highway (CSAH) 51
(Lexington Ave) between CSAH 15 (County Road E) and Interstate Highway 694
(“Project”).
RECITALS
1.The Project is identified in Ramsey County’s 2019 – 2023 Transportation Improvement
Program.
2.Lexington Avenue, in the area affected by reconstruction, is designated County State
Aid Highway (CSAH) 51.
3.The Project has been designated by the Minnesota Department of Transportation
(Mn/DOT) as eligible for County State Aid Highway funds.
4.The Project has been designated as County State Aid Project 062 – 651 – 062.
5.The subject road segment is located within the City.
AGREEMENT
1.Responsibility for the Right of Way Plan and Acquisition
1.1. The County will prepare a right of way acquisition plan showing easements and
other property interests required for construction of the Project in accordance
with Mn/DOT State Aid standards.
1.2. The County will acquire the proposed easements and right of way in accordance
with Mn/DOT State Aid requirements.
Page 2 of 5
2. Procurement and Award of Contract
2.1. The County will purchase Right of Way acquisition services and appraisal
services in accordance with State law and County procedures.
3. Project Costs
3.1. Except as provided herein, the County and City will participate in the costs of
Right of Way acquisition in accordance with the Ramsey County Cost
Participation Policy and approved in the 2019 – 2023 Ramsey County
Transportation Improvement Plan. If there is a conflict between the Cost
Participation Policy and this Agreement, this Agreement shall prevail.
3.2. Right of Way Acquisition Costs
3.2.1. Right of way acquisition costs including payment to owners, relocation
assistance, appraisal fees, and other related costs of acquiring right of
way for the Project will be shared 50% by the County and 50% by the
City.
3.2.2. The County will not be responsible for assessments, fees, or fines,
associated with owning property acquired for the Project. If the City
imposes assessments, fees, or fines, the County will pay those costs and
the City will reimburse the County for those costs.
3.2.3. The County will pay 100% of the cost to administer right of way
acquisition.
4. Payment Schedule
4.1. Right of Way acquisition costs and payments will be invoiced monthly.
4.2. Payment will be made within 30 days of receipt of an invoice.
5. Right of Way acquired under this Agreement will be owned and maintained by the
County.
6. The City grants the County temporary construction easements over all City owned
rights-of-way and property within the limits of the Project for use during construction at
no cost to the County.
7. The City and County shall indemnify, defend, and hold each other harmless against
any and all liability, losses, costs, damages, expenses, claims, or actions, including
attorney’s fees, which the indemnified party, its officials, agents, or employees may
Page 3 of 5
hereafter sustain, incur, or be required to pay, arising out of or by reason of any act or
omission of the indemnifying party, its officials, agents, or employees, in the execution,
performance, or failure to adequately perform the indemnifying party’s obligation
pursuant to this Agreement. Nothing in this Agreement shall constitute a waiver by the
County or the City of any statutory or common law immunities, limits, or exceptions on
liability.
8. This Agreement shall remain in full force and effect until terminated by mutual
agreement of the parties.
THE REMAINDER OF THIS PAGE IN INTENTIALLY BLANK.
Page 4 of 5
CITY OF ARDEN HILLS, MINNESOTA
By: _______________________________ Date:_______________________
Mayor
By: _______________________________ Date:_______________________
Director of Public Works
Approved as to Form:
By: _______________________________ Date: ______________________
City Attorney
Approved by the Office of Financial Services:
By: _______________________________ Date:______________________
Page 5 of 5
RAMSEY COUNTY, MINNESOTA
_________________________________ Date: ____________________________
Ryan T. O’Connor, County Manager
Approval recommended:
_________________________________ Date:_____________________________
Ted Schoenecker, Director
Public Works Department
Approved as to form:
_________________________________ Date:___________________________
Assistant County Attorney
Attachment A
P‐3410 Lexington Avenue ‐ I694 to County Road E Reconstruction
ROW Estimate ‐ Ramsey County/City of Arden Hills
Project
Parcel #Parcel ID Site Address Parcel Size
(SQ FT)
TE Area
(SQ FT)
PE Area
(SQ FT)
UE Area
(SQ FT)
16 273023440018 1201 County Road E W 74,827 320 0 0
17 273023330001 0 Unassigned 741,827 1,757 310 0
18 273023440015 3673 Lexington Ave N 176,086 7,510 615 0
19 273023440013 3717 Lexington Ave N 218,968 3,358 6,132 0
20 273023410001 3737 Lexington Ave N 64,904 961 600 0
21 273023410021 3751 Lexington Ave N 54,450 2,084 0 0
22 273023410020 3757 Lexington Ave N 54,450 1,157 0 0
23 273023410024 3787 Lexington Ave N 184,442 4,220 0 1,800
TOTAL 1,569,954 21,367 7,657 1,800
384,743.52$
$ 24,500.00
24,200.00$
22,994.00$
456,437.52$
228,218.76$
228,218.76$
Ramsey County Share 50%
City of Arden Hills Share 50%
ESTIMATED LEXINGTON AVENUE RECONSTRUCTION ROW EXPENSE
Easement Expense Estimate
Relocation Assistance Estimate
Estimated Appraisal Expense Estimate
Acquisition Consultant Expense Estimate
Total ROW Expense Estimate
TOFROMLOCATED ONMINNESOTA DEPARTMENT OF TRANSPORTATIONRAMSEY COUNTY PUBLIC WORKS DEPARTMENTCSAH 15 (COUNTY ROAD E)CSAH 51 (LEXINGTON AVENUE)TH 694SEC 26, TWP 30N, R 23WPLAN FOR: RIGHT OF WAY ACQUISITIONRAMSEY COUNTY S.A.P. NO. 062-651-062SEC 27, TWP 30N, R 23WSEC 35, TWP 30N, R 23WALLIANT
ALLIANT
ALLIANT
ALLIANT
ALLIANT
ALLIANT
ALLIANT
1617121318111415LEXINGTON AVENUE NCOUNTY ROAD EALLIANT
18197910118LEXINGTON AVENUE NISLAND LAKEAVEALLIANT
19202267218GREY FOX RDLEXINGTON AVENUE NISLAND LAKEAVEALLIANT
2324234LEXINGTON AVENUE NALLIANT
251RED FOX RDLEXINGTON AVENUE NALLIANT
ALLIANT
APPENDIX A Ramsey County Public Works Cost Participation Policy Approved May 28, 2013 The intent of Ramsey County's Public Works Cost Participation Policy is to equitably distribute the cost of construction and major maintenance projects between the County and its partner communities. The policy recognizes that projects undertaken by the County should benefit the County, and provide local benefits to the communities in which they are completed. The policy also defines the County's contributions to locally-initiated projects. All County cost contributions are subject to project feasibility and availability of funding. The policy, as amended on May 28, 2013, reflects Ramsey County's commitment to develop a safe, effective, multimodal transportation system for users of all abilities and incomes. It is upon that foundation the Public Works Department will work with partnering agencies to ensure investments in construction and major maintenance accommodate an appropriate mix of motorized and non-motorized travel options. County cost participation levels have been selectively increased in recognition of the growing importance of integrating pedestrian, bicycle, transit and American Disabilities Act (ADA) features into transportation planning and implementation. Amended policy provisions also remove former provisions which identified differing cost participation levels when federal funds have been secured. In the event unique design considerations or project impacts are identified, the Director of Public Works may negotiate mutually beneficial deviations from this policy, subject to review and approval of the County Board.
Department of Public Works Cost Participation Policy Ramsey County Public Works Cost Participation Policy for the Reconstruction and Major Maintenance of County Roads and County State Aid Highways ITEM: COUNTY SHARE: NOTES: Right of Way 50% County cost participation on right of way acquisition may be reduced or eliminated where the acquisition is specifically for detached trails, aesthetics, or special design elements requested by municipalities or other project partners. County participation on right of way acquisition applies only to construction projects and shall be 0% for maintenance projects, except where additional right of way is required to accommodate improvements within the curb or shoulder line. Removals 100% Travel Lanes 100% Parking Lanes 25% 100% in cities under 5,000 population or in White Bear Township. 100% on maintenance pavement preservation projects. Shoulders 100% 100% of the width required to meet State Aid design standards. 100% in cities under 5,000 population or in White Bear Township. 100% on maintenance pavement preservation projects. 50% outside of the required width.
ITEM: COUNTY SHARE: NOTES: Concrete Curb & Gutter (new) 25% Concrete Curb & Gutter (replacement) 100% 100% if in serviceable condition, as determined by the County Engineer; otherwise negotiable. 100% of curb and gutter as part of median construction required for traffic channelization or to serve as a pedestrian refuge. Storm Sewer % Eligible for State Aid Culverts 100% Water Main Modification 100% 100%, if required for construction. 0% on betterments. Sanitary Sewer Modification 100% 100%, if required for construction. 0% on betterments Private Utility Relocation 0% Traffic Signals 100% of County Legs Traffic Signal construction is addressed in a separate policy (County Board Resolution 81-1001). Electrical power shall be paid by the municipality.
ITEM: COUNTY SHARE: NOTES: Roundabouts 100% of County Legs Retaining Walls 50% 50% when retaining walls are constructed in lieu of right of way acquisition or to mitigate impacts; by negotiation when necessitated by design parameters. Grading Outside of Curb 100% 100% of area required for road construction. 50% of grading required specifically for sidewalks, trails, or other amenities. Medians 100% 100% of a standard concrete median design, including curb and gutter; municipalities shall pay for the additional cost of any decorative or aesthetic treatments. Sidewalks (new) 50% Includes grading, aggregate base, surfacing, and pedestrian ramps. Sidewalks (replacement) 100% 100% if in serviceable condition, as determined by the County Engineer; otherwise negotiable. Bituminous Trail (new) 50% Includes grading, aggregate base, surfacing, and pedestrian ramps. Bituminous Trail (replacement) 100% 100% if in serviceable condition, as determined by the County Engineer; otherwise negotiable.
ITEM: COUNTY SHARE: NOTES: Trail/Sidewalk Grade Separation 0% to 50%, by negotiation Bridge or underpass construction. Street Lighting 0% Street Lighting as part of a traffic signal shall be paid 100% by County. Electrical power shall be paid by the municipality. Replacement Trees 100% 100%, if 1:1 replacement; 50%, if greater than 1:1 Fence 100% 100% if serviceable; 0% if in County R/W Turf Restoration 100% Amenities and Aesthetics 0% Special surface treatments, ground covers, or plantings, ornamental railings, etc. Driveway Replacement 100% Stormwater Treatment % eligible for State Aid Maintenance shall be based on contributing flows.
ITEM: COUNTY SHARE: NOTES: Preliminary/Design Engineering % of Participation Construction Engineering % of Participation
All County participation is subject to the availability of funds. On Federal Aid Projects, the federal funds shall be applied to all eligible items before cost participation is calculated. Federal participation is typically 50-80% of the total project cost. Right of Way (ROW) acquisition continues to grow in cost and complexity. Setting the County Cost share at 50% is intended to make the County an equal partner with the municipality(s), regardless of funding source(s) secured for a project. Early creation of a cooperative partnership helps ensure project scoping and alternatives analysis are comprehensive and consider all benefits and costs -- including right of way cost and impacts. Joint efforts can also identify specific locations where extraordinary ROW impacts are likely. In those cases, the County and City(s) can revisit available options or consider appropriate design changes. Timely recognition of unavoidable impacts can provide additional time for all parties to secure their respective funding sources. Redevelopment and/or future land use changes may also provide an opportunity to reduce conflicts with programmed improvements. Individual parcels which present exceptional challenges may justify an unequal distribution of City/County cost shares for consideration and approval of the County Board. Retaining Walls are generally constructed to reduce right of way impacts or to protect environmental resources such as wetlands or wooded areas. County cost participation will be at the 50% level for those wall installations similar to ROW cost participation. In situations where wall options are locally preferred or part of a community's aesthetic design goals, County participation will be reduced or eliminated. Resulting County contributions will be limited to benefits reducing impacts to adjoining properties or environmental resources. Trail/Sidewalk Grade Separations are desirable bike and pedestrian features but can be cost prohibitive in many settings. ADA compliance and mitigating access/safety issues often add substantial construction costs to otherwise straightforward structures - particularly in locations where space is limited. Design options can also vary from simple box culvert underpasses to elaborate bridge structures. The intent of a negotiated cost participation level of 0-50% is an acknowledgement of the enormous range in costs that may be proposed. It is important County participation adhere to sound benefit/cost considerations. County participation levels may also consider the availability of federal or other outside funding sources that materially reduce County and local shares.
Page 1 of 2
DATE: March 23, 2020
TO: Honorable Mayor and City Councilmembers
David Perrault, City Administrator
FROM: Todd Blomstrom, Public Works Director/City Engineer
SUBJECT: Grant Agreement with Rice Creek Watershed District
Budgeted Amount: Actual Amount: Funding Source:
$0
$180,000
(Grant amount $90,000)
Surface Water Fund (50%)
RCWD Grant (50%)
Council Should Consider
The City Council is requested to consider approval of a 2020 Stormwater Management Grant
Agreement with the Rice Creek Watershed District for the Karth Lake Runoff Control Project in
the amount of $90,000.
Background/Discussion
On December 16, 2020, the City Council work session agenda included discussion of two
proposed grant applications for the Rice Creek Watershed District Stormwater Management
Grant program. The District was soliciting applications to distribute approximately $300,000 in
funding to assist cities, counties, school districts and other public and private entities with
implementation of stormwater management projects. This funding is intended for projects that
provide stormwater quality treatment, runoff volume reductions, peak runoff rate control and
reductions in ground water usage.
The City Council directed staff to submit two grant applications for this program. The first
application consisted of the Karth Lake Runoff Control project to address excessive erosion near
the south end of Karth Lake caused by runoff from adjacent land uses as illustrated in
Attachment B. Urban runoff is currently being directed down a steep slope to a city trail along
the southern boundary of Cummings Park. The second application consisted of slope
stabilization near a failing timber retaining wall within Cummings Park adjacent to Karth Lake.
The Watershed District selected the Karth Lake Runoff Control Project for funding. The Karth
Lake retaining wall replacement project was not selected due to limited funds being available.
CONSENT ITEM – 6G
MEMORANDUM
Page 2 of 2
The grant agreement would provide financial assistance in the amount of fifty (50) percent of the
project’s eligible costs with the total amount of Watershed District assistance not to exceed
$90,000. The City will be required to prepare construction and long-term maintenance plans and
complete project construction by October 31, 2020. Project construction will require acquisition of
approximately 9,300 square feet of a drainage and utility easement from the parcel directly south of
Cummings Park. Staff is contacting the property owner to request that this easement be dedicated
to the City. A copy of the agreement is provided as Attachment A.
Budget Impact
The project budget is preliminary at this time given that design and survey work has not been
completed to develop cost details. The estimated expenses and funding is provided below.
ESTIMATED EXPENSES
Engineering Survey $ 1,500.00
Engineering Design $ 25,000.00
Admin/Permits $ 3,500.00
Construction $150,000.00
TOTAL $180,000.00
ESTIMATED FUNDING
RCWD Grant Funds $ 90,000.00
Surface Water Fund $ 90,000.00
TOTAL $180,000.00
If the grant agreement is approved, the City Engineer will negotiate a professional services
agreement with a consulting firm and provide a proposal on a future City Council agenda, unless
otherwise directed by the Council at this time.
Attachments
Attachment A: Rice Creek Watershed District Grant Agreement
Attachment B: Karth Lake Runoff Control Project Location
Highway 51 Median Closures
Lege nd
Muni ci pal Bou nda ry
City Mask
November 14, 2019
Map P owered By DataLink
1 in = 188 ft
±
Karth Lake Runoff Control
Lege nd
Muni ci pal Bou nda ry
City Mask
March 19, 2020
Map P owered By DataLink
1 in = 94 ft
±
DATE: March 23, 2020
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Termination of Employment of Probationary Employee
Budgeted Amount: Estimated Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Council should consider ratifying the termination of employment of probationary employee
David Montgomery effective March 20, 2020.
Background
Staff is recommending the City Council ratify the termination of employment of probationary
employee David Montgomery effective March 20, 2020.
CONSENT ITEM – 6H
MEMORANDUM
DATE: March 23, 2020
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Approve Resolution 2020-017 Extending the Period for the Local Emergency for
Arden Hills
Budgeted Amount: Estimated Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Council should consider approving Resolution 2020-017 extending the declaration of the
emergency made by Mayor Grant until the emergency has ended or further action is taken by the
City Council.
Background
In response to COVID-19, Mayor Grant declared a local emergency for the City of Arden Hills
on March 23, 2020 prior to the regularly scheduled City Council meeting. This declaration is
valid for 72 hours or until it is extended by the City Council. The attached resolution would
extend the declaration until the emergency has ended or the Council takes further action. Prior to
the Mayor’s declaration the below events lead to the local declaration for Arden Hills :
• On January 31, 2020, the Secretary of the U.S. Health and Human Services declared a public
health emergency in response to COVID-19;
• On March 11, 2020, the World Health Organization (WHO) recognized the global outbreak
COVID-19 as a pandemic;
• On Marc h 13, 2020, President Donald J. Trump proclaimed the outbreak of COVID-19 in the
United States a national emergency; and
• On March 20, 2020, Governor Timothy J. Walz issued Executive Order 20-01 under Minn.
Stat. Ch. 12 declaring the outbreak of COVID-19 in Minnesota a peacetime emergency. On
March 16, 2020, the Minnesota Executive Council extended Executive Order 20-01 for 30
days.
• These are not inclusive of other local declarations made in the last few days.
CONSENT ITEM – 7I
MEMORANDUM
Budget Impact
The budget is not impacted by declaring a local emergency; however, aid and/or resources may
be sought from surrounding jurisdictions, such as Ramsey County, the State of Minnesota, and
the Federal Government to assist in the City’s response to COVID-19.
Attachments
Attachment A: Declaration of Local Emergency by Mayor Grant
Attachment B: Resolution 2020-017 Extending the Period for the Local Emergency
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
MAYORAL PROCLAMATION DECLARING A LOCAL EMERGENCY
WHEREAS, the Mayor of Arden Hills (the “Mayor”) finds that the following situation (the
“Situation”) exists:
x On January 31, 2020, the Secretary of the U.S. Health and Human Services declared a
public health emergency in response to COVID-19;
x On March 11, 2020, the World Health Organization (WHO) recognized the global
outbreak COVID-19 as a pandemic;
x On March 13, 2020, President Donald J. Trump proclaimed the outbreak of COVID-19
in the United States a national emergency; and
x On March 20, 2020, Governor Timothy J. Walz issued Executive Order 20-01 under
Minn. Stat. Ch. 12 declaring the outbreak of COVID-19 in Minnesota a peacetime
emergency. On March 16, 2020, the Minnesota Executive Council extended Executive
Order 20-01 for 30 days.
WHEREAS, the Mayor finds that the Situation is sudden and unforeseen and could not have
been anticipated;
WHEREAS, the Mayor finds that conditions in the City of Arden Hills have worsened
considerably as a result of the Situation;
WHEREAS, the Mayor finds that this situation threatens the health, safety, and welfare of the
citizens of the community;
WHEREAS, the Mayor finds that traditional sources of relief are not able to repair or prevent
the injury or loss.
WHEREAS, the Mayor finds that necessary aid and resources to respond to COVID-19 will
exceed those resources available within the City of Arden Hills and additional resources will be needed
from surrounding jurisdictions, such as, Ramsey County, the State of Minnesota, and the Federal
Government.
NOW THEREFORE, the Mayor declares this situation to be a local emergency effective at
2:00 pm on March 23, 2020.
This declaration of a local emergency will invoke the city’s disaster plan. The portions that are
necessary for response to and recovery from the emergency must be used.
__________________________
David Grant, Mayor
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2020-017
RESOLUTION ENACTED UNDER AUTHOR ITY OF MINNESOTA STATUTES
SECTIONS 12.29 AND 12.37 TO EXTEND THE PERIOD OF A
MAYOR -DECLARED LOCAL EMERGENCY
WHEREAS , the Mayor of Arden Hills (the “Mayor”) has found that the following
situation (the “Situation”) exists:
• On January 31, 2020, the Secretary of the U.S. Health and Human Services
declared a public health emergency in response to COVID-19;
• On March 11, 2020, the World Health Organization (WHO) recognized the
global outbreak COVID-19 as a pandemic;
• On March 13, 2020, President Donald J. Trump proclaimed the outbreak of
COVID-19 in the United States a national emergency; and
• On March 20, 2020, Governor Timothy J. Walz issued Executive Order 20 -01
under Minn. Stat. Ch. 12 declaring the outbreak of COVID-19 in Minnesota a
peacetime emergency. On March 16, 2020, the Minnesota Executive Council
extended Executive Order 20-01 for 30 days.
WHEREAS , the Mayor has declared that the situation is a local emergency; and
WHEREAS , the City Council of Arden Hills agrees with the Mayor’s findings and
further finds that the Situation will last for more than three days;
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden
Hills , Minnesota as follows:
The City C ouncil declares that the Situation constitutes a local emergency continuing
until the emergency has ended or further action by the City Council.
This declaration of a local emergency will invoke the city’s disaster plan. The
portions that are necessary for response to and recovery from the emergency must be used.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 23rd DAY OF MARCH, 2020.
____________________________________
ATTEST: DAVID GRANT, MAYOR
_________________________________________
JULIE HANSON, CITY CLERK
Page 1 of 1
PUBLIC HEARING – 8A
MEMORANDUM
DATE: March 23, 2020
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Gayle Bauman, Finance Director
Mary Tomnitz, Accounting Clerk
SUBJECT: Public Hearing Regarding Quarterly Special Assessments for Delinquent Utilities
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
Council Should Consider the Following
Hold a Public Hearing regarding delinquent utilities.
Background
Water customers whose accounts are 90 days past due were informed that the City intends to
certify delinquent charges to Ramsey County to be collected with property taxes. These
customers have the right to a hearing in front of the City Council to discuss this matter prior to
certification.
Page 1 of 1
NEW BUSINESS – 9A
MEMORANDUM
DATE: March 23, 2020
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Gayle Bauman. Finance Director
Mary Tomnitz, Accounting Clerk
SUBJECT: Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
Council Should Consider
A motion to approve Resolution 2020-016 certifying delinquent utilities to Ramsey County.
Background
Delinquent utility amounts are certified to Ramsey County quarterly. A list of utility accounts
with a delinquent balance was compiled and notices dated February 14, 2020 were mailed.
These customers were informed of their delinquent status and were asked to make payment of
the delinquent balance by March 16, 2020. Utility accounts with an unpaid delinquent balance
after March 16, 2020 would be certified to Ramsey County to be added to property taxes payable
in 2021. The certification amount is equal to the unpaid delinquent balance plus an eight percent
penalty.
The list of remaining delinquent utility accounts, as of March 16, 2020 is attached. The City will
request that Ramsey County levy the delinquent balances against the respective properties.
Attachments
Attachment A: Resolution No. 2020-016 and Delinquent Utility Accounts List
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2020-016
RESOLUTION ADOPTING AND CONFIRMING QUARTERLY SPECIAL
ASSESSMENTS FOR DELINQUENT UTILITIES
WHEREAS, the amount to be specially assessed for DELINQUENT UTILITIES has
been duly calculated in accordance with the provisions of the Municipal Code and Minnesota
Statues; and
WHEREAS, notices have been duly mailed as required by law; and
WHEREAS, said proposed assessments have at all times since their filing been open
for public inspection, and an opportunity has been given to all interested parties to present
objections if any, to the proposed assessments; and
WHEREAS, there were no oral or written objections received.
1. The amounts so calculated and set forth in said notices are hereby levied against
the respective parcels of land described therein, and
2. The proposed assessments are hereby adopted and confirmed as special
assessments for each of said parcels of land and the assessments together with an
additional penalty of eight percent (8%) of the original unpaid amount, inclusive
of any previous delinquency penalty, shall be a lien concurrent with general taxes
upon such parcel.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden
Hills, Minnesota, that the City Administrator be authorized and directed to transmit to the
County Auditor a certified duplicate of the assessment roll to be extended upon the property
tax lists of the County, and the County Auditor shall collect said special assessments with
taxes levied in 2020, payable in 2021:
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 23rd DAY OF MARCH, 2020.
____________________________________
ATTEST: DAVID GRANT, MAYOR
__________________________________________
JULIE HANSON, CITY CLERK
Parcel ID Account No Service Address Water Sewer Storm Assessment
Total
223023130043 000161-000 1245 Amble Road 18.23 87.66 15.16 121.05 9.68 130.73
223023340036 000231-000 4101 Hamline Avenue N 89.46 107.37 15.16 211.99 16.96 228.95
223023240275 000290-000 4442 Arden View Court 130.28 127.06 19.65 276.99 22.16 299.15
223023240326 000375-000 4370 Arden View Court 71.34 81.20 19.65 172.19 13.78 185.97
223023210048 000434-000 1383 Arden View Drive 59.99 84.12 19.65 163.76 13.10 176.86
223023210057 000454-000 1393 Arden View Drive 67.72 77.50 19.65 164.87 13.19 178.06
223023210108 000502-000 1444 Arden View Drive 315.98 301.48 19.65 637.11 50.97 688.08
223023120013 000569-000 1307 Karth Lake Circle 152.77 177.87 15.16 345.80 27.66 373.46
223023320013 000743-000 4283 Norma Avenue 262.94 154.88 15.16 432.98 34.64 467.62
273023340032 001103-000 1353 County Road E W 159.50 106.59 15.16 281.25 22.50 303.75
283023330013 001255-000 2027 Thom Drive 87.94 102.57 15.16 205.67 16.45 222.12
213023140006 001271-000 4401 Old Highway 10 15.61 53.25 15.16 84.02 6.72 90.74
213023140007 001276-000 4375 Old Highway 10 5.47 53.25 15.16 73.88 5.91 79.79
163023340015 001285-000 4627 Highway 10 117.65 140.96 15.16 273.77 21.90 295.67
283023410038 001344-000 3757 McCracken Lane 166.68 149.07 15.16 330.91 26.47 357.38
273023340016 001493-000 1442 Arden Oaks Drive 117.23 163.57 30.32 311.12 24.89 336.01
213023430017 001534-000 1791 Janet Court 100.74 108.32 15.16 224.22 17.94 242.16
333023110036 001551-000 1611 Lake Johanna Boulevard 143.86 115.58 15.16 274.60 21.97 296.57
283023120052 001575-000 1761 Lake Valentine Road 101.41 116.26 15.16 232.83 18.63 251.46
213023410051 001584-000 1681 Brueberry Lane 54.85 57.64 19.65 132.14 10.57 142.71
343023330050 001671-000 3130 Ridgewood Road 69.49 75.36 15.16 160.01 12.80 172.81
333023340079 001674-000 1870 Glenpaul Avenue 50.72 53.25 15.16 119.13 9.53 128.66
333023340019 001880-000 3211 Lake Johanna Boulevard 113.48 102.57 15.16 231.21 18.50 249.71
333023340020 001884-000 3223 Lake Johanna Boulevard 84.55 102.57 15.16 202.28 16.18 218.46
333023340066 001897-000 1921 Glenpaul Avenue 112.07 123.54 15.16 250.77 20.06 270.83
343023210016 001920-000 1437 Arden Place 88.59 105.85 15.16 209.60 16.77 226.37
343023430002 001933-000 3240 Hamline Avenue N 58.32 63.69 15.16 137.17 10.97 148.14
333023420038 001969-000 3290 Lake Johanna Boulevard 126.71 123.28 15.16 265.15 21.21 286.36
343023440048 002097-000 3200 Lake Lane 71.36 102.57 15.16 189.09 15.13 204.22
333023240094 002105-000 1873 Stowe Avenue 106.80 114.66 15.16 236.62 18.93 255.55
343023210004 002144-000 1404 County Road E W 69.94 101.11 15.16 186.21 14.90 201.11
343023310015 002293-000 3354 Snelling Avenue N 52.96 56.62 15.16 124.74 9.98 134.72
333023320003 002476-000 1950 Stowe Avenue 179.98 163.28 15.16 358.42 28.67 387.09
333023330034 002487-000 2028 Edgewater Avenue 90.45 102.57 15.16 208.18 16.65 224.83
333023240108 002512-000 1850 Indian Place 157.51 187.02 15.16 359.69 28.78 388.47
343023310024 002699-000 1366 Cummings Lane 44.52 57.73 15.16 117.41 9.39 126.80
223023240194 002844-000 4383 Arden View Court 67.77 76.89 19.65 164.31 13.14 177.45
283023310016 002879-000 3786 Brighton Way 114.09 113.74 15.16 242.99 19.44 262.43
223023240347 003135-000 4322 Arden View Court 107.46 152.45 19.65 279.56 22.36 301.92
333023330057 003236-000 2015 Glenpaul Avenue 117.65 113.27 15.16 246.08 19.69 265.77
283023330012 003256-000 2023 Thom Drive 114.55 102.57 15.16 232.28 18.58 250.86
223023240240 003444-000 4412 Arden View Court 88.51 102.57 19.65 210.73 16.86 227.59
283023310022 003509-000 3762 Brighton Way 83.16 108.68 15.16 207.00 16.56 223.56
223023210007 003937-000 1343 Arden View Drive 115.59 121.77 19.65 257.01 20.56 277.57
333023240098 004228-000 1901 Stowe Avenue 105.39 118.29 15.16 238.84 19.11 257.95
343023420014 004546-000 1253 Ingerson Road 60.20 84.49 15.16 159.85 12.79 172.64
223023330015 004713-000 4149 Norma Avenue 120.82 140.68 15.16 276.66 22.13 298.79
333023320008 005251-000 2000 Stowe Ave 95.11 136.06 15.16 246.33 19.71 266.04
223023210066 005371-000 1405 Arden View Drive 78.27 114.11 19.65 212.03 16.96 228.99
283023130030 005473-000 1751 Glenview Avenue 315.19 118.11 15.16 448.46 35.88 484.34
343023410005 006399-000 1135 Ingerson Road 113.20 102.57 15.16 230.93 18.47 249.40
213023410028 006494-000 1675 Brueberry Lane 82.42 97.45 19.65 199.52 15.96 215.48
223023240248 007082-000 4416 Arden View Court 88.79 103.25 19.65 211.69 16.94 228.63
283023330011 007090-000 1971 Thom Drive 62.19 67.96 15.16 145.31 11.62 156.93
333023310030 007153-000 1827 Beckman Avenue 134.52 143.47 15.16 293.15 23.45 316.60
223023230016 007235-000 1528 McClung Drive 148.89 169.94 15.16 333.99 26.72 360.71
223023220055 007241-000 1501 Arden View Drive 243.97 112.22 15.16 371.35 29.71 401.06
343023420030 008243-000 1277 Ingerson Road 751.94 297.16 15.16 1,064.26 85.14 1,149.40
223023320026 008331-000 1469 Colleen Avenue 201.69 196.58 15.16 413.43 33.07 446.50
333023340067 009129-000 1927 Glenpaul Avenue 99.74 116.81 15.16 231.71 18.54 250.25
223023220028 009408-000 4521 Keithson Drive 138.59 193.11 15.16 346.86 27.75 374.61
223023240322 009989-000 4478 Arden View Court 80.85 94.17 19.65 194.67 15.57 210.24
343023140015 010758-000 1132 Benton Way 246.22 271.21 15.16 532.59 42.61 575.20
223023210019 011480-000 1363 Arden View Drive 22.43 142.10 19.65 184.18 14.73 198.91
223023240239 011640-000 4413 Arden View Court 64.24 80.97 19.65 164.86 13.19 178.05
333023420018 011979-000 3244 Sandeen Road 6.96 - - 6.96 0.56 7.52
273023340057 012232-000 3663 Hamline Ave 48.63 54.21 15.16 118.00 9.44 127.44
333023330024 012306-000 1983 Edgewater Avenue 98.16 55.02 15.66 168.84 13.51 182.35
7,934.29 7,903.75 1,103.22 16,941.26 1,355.29 18,296.55
Total
Arrears
Fee 8% Cert