HomeMy WebLinkAbout04-20-2020-WSMayor:
David Grant
Councilmembers:
Brenda Holden
Fran Holmes
Dave McClung
Steve Scott
Agenda
April 20, 2020
Address:
1245 West Highway 96
Arden Hills MN 55112
Phone:
651.792.7800
Website:
www.cityofardenhills.org
City Council Work Session – 5:00 p.m.
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods,
vital business community, well-maintained infrastructure, fiscal soundness, and our long-standing tradition
as a desirable City in which to live, work, and play.
CALL TO ORDER
1. AGENDA ITEMS Staff/Presenters Time
A. Launch Properties (Pace Site) Mike Mrosla
B. Abatement Process Discussion Joe Hartmann
C. Hazelnut Park Neighborhood (2021 PMP) Todd Blomstrom
D. City Hall Parking Lot Update Todd Blomstrom
E. Council Tracker Dave Perrault
2. COUNCIL/STAFF COMMENTS
ADJOURN
AGENDA ITEM
LA
City of Arden Hills
City Council Work Session for April 20, 2020
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AGENDA ITEM – 1A
MEMORANDUM
DATE: April 20th, 2020
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Joe Hartmann, Associate Planner
SUBJECT: Planning Case: 20-006
Applicant: Launch Properties
Property Address: 3737 Lexington Avenue N
Request: Concept Plan Review
Budgeted Amount: Actual Amount: Funding Source:
NA NA NA
The Concept Plan Review process is an opportunity for the City Council to provide comments and
questions regarding proposed developments. A concept review is considered advisory and is
nonbinding to the City and Applicant (Section 1320.14, Subd 4 of the Zoning Code). A formal
application will be subject to the full review process, including a public hearing with Planning
Commission and City Council review.
Background
Launch Properties (“Applicant”) has submitted an application for Concept Plan Review for a
proposed grocery store and secondary retail/restaurant business at 3737 Lexington Avenue
(“Subject Property”) on the former Pace building site. The property is zoned B-3 Service Business
District and is guided as Commercial use on the 2040 Land Use Plan.
Existing Conditions
The Property is currently owned by Pace Industries, LLC, which recently closed their facility. The
existing building was used for manufacturing and office space. The Subject Property comprises
two parcels totaling approximately 2.5 acres (Ramsey County Parcel IDs # 273023410001 and #
273023410004).
Concept Plan Proposal:
The Applicant is proposing to remove the existing building. The Applicant is proposing to
redevelop the site on behalf of a national supermarket chain with plans to incorporate a secondary
retail or restaurant use on the parcel closest to Lexington Avenue. Once completed, the Applicant
is proposing to build a 20,000 square foot grocery store on the site and a 3,600 square foot retail
space on the lot as shown below and in attachment B.
City of Arden Hills
City Council Work Session for April 20, 2020
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The Applicant’s anticipated use of the new building will be exclusively for retail, although there
may be independent vendors within the grocery store providing services such as a bank or nail
salon sharing the space.
Comprehensive Plan -
The Arden Hills 2040 Comprehensive Plan Land Use Chapter addresses the need for targeted
redevelopment of the Service Business District properties on Lexington Avenue stating that the
existing buildings like the one formerly occupied by Pace Industries, “are becoming functionally
obsolete for modern manufacturing, warehousing, and business uses.” As previously stated the
property is guided on the 2040 Land Use Plan as a Commercial use. Commercial uses are areas
designated for a broad range of light industrial uses such as retail, shopping, and service-oriented
businesses. This land use may also include offices. According to the 2040 Comprehensive Plan
the maximum FAR permitted for properties with Commercial uses is 0.80, which this project
proposal would meet.
Discussion
District Provisions - Flexibility requested
While the anticipated grocery store tenant wishes to remain unknown at this time, the Applicant is
also pursuing other businesses in the secondary unit on site and a potential user might request a
drive-through. City Code Section 1325.04 specifies additional requirements for drive-up windows.
No drive-in business, drive-up window, or fast food restaurant shall be located on a site if the
City of Arden Hills
City Council Work Session for April 20, 2020
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probable result of such location would be to unreasonably increase traffic volume on nearby
streets. The Applicant would need to provide a traffic and circulation plan to demonstrate the
probable increase in traffic volumes when the development is complete.
A lot to be used for a drive-thru business must be landscaped at least twenty (20) feet from the
front lot line, except for approved access drive, ten (10) feet from each side lot line, and fifteen
(15) feet from rear lot line. The Applicant is requesting a three (3) foot setback from the side yard
property line.
Drive-up windows cannot be placed within one thousand three hundred and twenty (1,320) feet of
another drive-up window, however, there are two drive-up windows in close proximity to the one
proposed on this site. The provision whereby the distancing requirement between drive-up
windows may be waived if the architecture and the site grading, circulation, landscaping, screening
and signage plans can mitigate the appearance and function of the drive-up window and if the
Applicant submits a circulation plan that demonstrates that the use will not interfere or reduce the
safety of non-motorized movements, specifically pedestrian and bicyclists. In addition, electronic
devices such as loudspeakers or devices, and similar instruments, cannot be located within fifty
(50) feet of any adjacent lot regardless of use or zoning district. The Applicant would need
flexibility with this section of the code due to the secondary business’ proximity to the property
on the north.
City of Arden Hills
City Council Work Session for April 20, 2020
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Design Standards - Flexibility requested
At least seventy-five (75) percent of the exterior building materials should be made of brick
masonry, tile masonry, natural stone or its synthetic equivalent, decorative concrete plank,
transparent glass or any combination thereof. Trim and other accent or decorative features may be
metal, wood, split faced block, EIFS, or stucco. Undesirable materials include simulated brick,
vinyl or aluminum siding, sheet or corrugated metal siding, plain concrete blocks or panels,
brightly colored metal roofing or canopies, pre-cast tilt-up walls, and mirrored or reflective glass.
The prospects for both buildings are not prepared to have their names “going public” at this time.
Therefore, the Applicant can’t offer elevations that will accurately represent the finished product.
Launch acknowledges Arden Hills has building materials, height requirements, and other building
specifications and they intend to follow those requirements with reasonable flexibility applied to
the final plans.
Setbacks - Flexibility requested
The Applicant proposes modifying the setbacks to be more consistent with the existing buildings
on Lexington Avenue. The table below shows the requested flexibility.
Grocery Store Minimum Proposed
Rear Yard Building Setback 20 ft. 10 ft.
Corner Building Setback 50 ft. Approx. 25 ft.
Retail/Restaurant Pad
Front Yard Building Setback 50 ft. Approx. 25 ft.
Parking Lot
North Side 10 ft. 3 ft.
East Side 20 ft. Approx. 12 ft.
South Side 20 ft. 0 ft.
The site proposal includes an at-grade parking lot with a shared total of 131 spaces. Until the
tenants are finalized, it is unclear whether this total will fulfill the needs of both the principal
grocery store use and the secondary use.
Minimum Landscaped Lot Area
The B-3 District requires that the building structure cover no more than 40% of the lot. The
maximum FAR permitted in the B-3 District is 0.80. While the Applicant’s proposal will meet
these requirements, at least 25% of the lot must be landscaped and the Applicant would require
flexibility to meet that requirement of the code.
Budget Impact
NA
Attachments
A. Location Map
B. Concept Site Plan
C. Project Narrative
Disclaimer: This m ap is intended for reference purposes only and is
not a legally recorded map or survey. The City of Arden Hills shall
not be liable for any damages or claims that arise due to accuracy,
availability, use or misuse of the inform ation herein pursuant to MN
Statute 466.03 Subd 21.
Location Map
Red Fox Road
Grey Fox RoadDunlap Street NorthLexington Avenue North±
City of Sho review
Subject Parcels
GREY FOX ROAD LEXINGTON AVE. N±3,600 SF
RETAIL/
RESTAURANT
127
4
8
±20,500 SF
GROCERY
12 12
9
33 35
TRASH ENCLOSURE
20 FT PARKING SETBACK
50 FT BUILDING SETBACK 20 FT PARKING SETBACK50 FT BUILDING SETBACK10 FT PARKING SETBACK
20 FT BUILDING SETBACK
10 FT PARKING SETBACK20 FT BUILDING SETBACK12.0'60.0'6.7'
12.0'
8.6'9.0'12.0'3.0'20.0'20.0'10.0'50.0'50.0'20.0'10.0'
20.0'60.0'6.0'SHEET NO.
DRAWN
BY:
DATE:
NORTH
CONCEPTUAL
SITE PLAN
ARDEN HILLS
LAUNCH PROPERTIES
KAM
04/09/2020
EX-1
DATA SUMMARY
AREAS
PROPOSED PROPERTY ±2.50 AC
MIN. REQUIRED PERVIOUS AREA
(PER CITY CODE: 25% OF PARCEL)±0.63 AC (25%)
PROPOSED PERVIOUS AREA ±0.34 AC (14%)
GROCERY BUILDING AREA ±20,500 SF (19%)
RETAIL/ RESTAURANT BUILDING AREA ±3,600 SF (3%)
PARKING
GROCERY REQUIRED PARKING (PER
CITY CODE: 1 SPACE / 150 SF)±137 SPACES
RETAIL/ RESTAURANT REQUIRED
PARKING (PER CITY CODE: VARIES BY
USE OF TENANT SPACE)
±50 SPACES
TOTAL REQUIRED PARKING BY CODE ±187 SPACES
TOTAL PROPOSED PARKING 131 SPACES @ 5.64 RATIO
IT IS ANTICIPATED THAT THE PROPOSED SITE PLAN WILL REQUIRE PUD
FLEXIBILITY FOR THE FOLLOWING:
1.BUILDING SETBACK FLEXIBILITY ALONG LEXINGTON, GREY FOX,
AND WESTERN SIDE PROPERTY LINE.
2.SITE LANDSCAPING COVERAGE.
3.DRIVE-THRU WINDOW PROXIMITY TO ADJACENT DRIVE-THRU
BUSINESSES.
4.DRIVE-THRU EQUIPMENT PROXIMITY TO ADJACENT PARCELS
5.LANDSCAPE SETBACK FLEXIBILITY FROM LEXINGTON, GREY FOX,
NORTHERN SIDE PROPERTY LINE, AND WESTERN SIDE PROPERTY
LINE.
6.ON-SITE PARKING.
Launch Properties
Project Description and Specifications
Location: NW quadrant of the intersection of Lexington Ave N & Grey Fox Rd, Arden Hills.
Developer: Launch Properties
General Description: Two freestanding buildings on approximately 2.5 acres; Building 1. An
approximately 20,000 SF national grocer. Building 2. An approximately 3,600 SF retail,
restaurant or banking user – with a drive thru window.
Prospective Tenants:It is to early in the process to have contractually solidified any tenant for
either building. A well-known national grocer is the leading prospect for the 20,000 SF building
however, other national grocers are investigating the site also. National coffee retailers, banks
and fast casual restaurateurs are examples of prospects for the building with the drive thru
component. We are in extensive dialogue with several of those national companies.
Elevations: The prospects we have for both buildings are not prepared to have their names
“going public” at this time. Therefore, we can’t offer elevations that will accurately represent
the finished product. Launch acknowledges Arden Hills has building materials, height
requirements, and other building specifications and we intend to follow those requirements
with reasonable flexibility applied to the final plans.
Flexibility Required:The current plan has ample parking as per the requirements of the
prospective tenants, who by-the-way push this issue hard. However, as per city code we will
need some flexibility on the parking requirements. We’ll also require some code flexibility on
the building/landscape setback and landscape coverage requirements, however the quantity of
landscaping provided as part of the project will be an improvement from the existing
conditions. It is understood that the City has code requirements for spacing of drive-thru uses
and drive-thru equipment, the project will require flexibility with each of these requirements to
allow for the proposed drive-thru use on the retail, restaurant, bank building.
Development Schedule: Considering the COVID 19 issues it’s become difficult to identify an
accurate timeline. Optimistically we’ll break ground this fall of 2020, however, realistically the
project will get pushed back to a spring 2021 groundbreaking. The project will take
approximately 8 months to complete.
Summary: We are seeking only the highest quality national retailers for the project; the kind
Arden Hills can be proud to have in their community. We believe the requested flexibility for
the development, would still allow for a significant improvement from the existing conditions,
while also providing new-quality goods and services to the Arden Hills community.
AGENDA ITEM
LB
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AGENDA ITEM – 1B
MEMORANDUM
DATE: April 20, 2020
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Joe Hartmann, Associate Planner
SUBJECT: Accelerated Abatement Discussion
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Background
The existing City Code process prescribed for abating properties can take anywhere from 20 days
to over a month to complete from the time when the violation is first identified to the time when
the abatement can be carried out. City Code section 602.05 requires the enforcing officer to serve
a written notice of violation to the property owner on record. If the violation is not corrected within
the time frame required, staff will follow up with a written notice that a public hearing will be
convened for the City Council to determine if an order to abate is necessary. The public notice
must be posted 10 days prior to the meeting. At the Council’s discretion staff will serve a written
order to abate to the property owner outlining the date, time, and nature of the abatement to occur.
Short summary of the amendments
The proposed amendments are intended to expedite the abatement process for certain violations as
permitted by Minnesota State Statute 429.101. If at the end of the time period allowed for
correction of a violation the violation still exists, the enforcing official may contract with a private
or public means to correct the violation The Statute allows the City to collect unpaid special
charges for abating a nuisance for all or any part of the cost of the work plus administrative fees
as a special assessment for the following violations:
1. Snow, ice or rubbish removal from sidewalks;
2. Elimination of weeds from the streets or private property and elimination of weeds and
grass in excess of the height limitations specified in this Code;
3. Removal or elimination of public health or safety hazards from private property, excluding
any structure included under the provisions of Minn. §§ 463.15 to 463.26;
4. Repair of water service lines
5. The treatment and removal of insect infested or diseased trees on private property;
Page 2 of 2
6. The operation and maintenance of a fire protection system; or
7. Rubbish, garbage and debris removal from private property.
The proposed amendments would be consistent with Minnesota State Statute and will clarify what
kinds of nuisance violations the City would be able to abate, these items are necessary to include
on a notice to abate a property and how the notice may be served. Under the new language the
abatement process for the violations identified above could be reduced to two (2) weeks. In
addition, the City Council, in its discretion, may still schedule a hearing for the purpose of giving
the property owner the opportunity to appear before the council to respond to a notice of violation,
but this would not be required in every case.
This process does not replace the accelerated abatement process. If a property continues to violate
City Code, the enforcing officer would then recommend the City Council utilize the accelerated
abatement process. The City Attorney has reviewed the proposed amendment and has no concerns.
Case Study – Long Grass
Staff receives a complaint via RequestTracker regarding tall grass and noxious weeds located on
a property with a single family detached home in a residential neighborhood. An enforcing officer
investigates the complaint and after approaching the property determines that there is a tall grass
violation on the property. The enforcing officer takes a photo of the violation documenting the
location and the nature of the violation and mails a notice of violation to the property owner on
record with a deadline to correct the nuisance within 7 days. The notice identifies the property in
violation, the property owner, the nature of the violation, and the course to correct the violation.
The enforcing officer returns on the 8th day after the notice was mailed and determines that the
violation has not been corrected. The enforcing officer mails a final notice to the property owner
on record explaining that the violation was not corrected upon follow up inspection and if the
violation is not corrected by the date specified in the final notice, the property will be abated by
the City at the owner’s expense. The enforcing officer returns on the 8th day after the final notice
was mailed and determines that the property is still in violation. City staff receives no comments
from the owner of the property in violation throughout this process and the enforcing officer has
made every effort to contact the owner on record.
The enforcing officer contacts and receives bids from local contractors to abate the property. The
enforcing officer hires a contractor and takes a photo of the violation shortly before the contractor
begins the abatement. After the abatement is complete, the inspector takes a photo of the property
afterwards to document completion. The contractor will send the City a bill for their services,
which the City will charge back to the property.
Budget Impact
N/A
Attachments:
A. 602.05 General Abatement Procedure Redline
B. 602.05 General Abatement Procedure
602.04 Duties of City Officers. The city building official or designee and/or city law enforcement agency officers shall enforce the provisions of this chapter as defined in Sections 602.02 and 602.03. Such officers shall have the power to inspect private premises and take all reasonable precautions to prevent the commission and maintenance of such public nuisances. 602.05 General Abatement Procedure. Whenever the officer charged with enforcement determines that a public nuisance, as defined in Section 602.02 and Section 602.03, is being maintained or exists on property within the city, the following code enforcement procedure shall apply: Subd. 1 Notice of Violation. Written notice of violation stating the location of the property, a description of the violation, necessary corrective action and a reasonable amount of time allowed to abate the nuisance shall be served by the officer charged with enforcement up on the owner of record or and the occupant of the premises either in person or by certified or registered mail or posted in a conspicuous place on the property. If the premises are not occupied, the owner of record is unknown, or the owner of record or occupant refuses to accept notice of violation, notice of violation shall be served by posting it on the in a conspicuous place on the premises. The notice shall describe the facts which are in violation of the City's public nuisance regulation; the specific City regulation which have been violated; the type of action necessary to abate the violation; and deadline for compliance. Subd. 2 Notice of Council Hearing. Abatement by enforcing official/recovery of costs. If a property owner fails to comply with the notice of violation requirements, the officer charged with enforcement shall serve the owner of record and occupant of premises either in person or by certified or registered mail with a notice of a council hearing. If the premises is not occupied, and the owner of record is unknown, or other owner of record or occupant refuses to accept notice of council hearing, the notice of council hearing shall be served by posting it on the premises. Notice of council hearing shall specify the time, date and place of the hearing and indicate that the property owner can appear at that time. At the conclusion of the hearing, the City Council shall determine whether to issue an abatement order. If at the end of the time period allowed for correction of a violation the violation still exists, a second notice shall be sent informing the property owner that enforcing official may cause the violations to be corrected by private or public means and pursuant to the provisions of Minn. Stats. Ch. 429.101, the city may collect unpaid special charges for abating a nuisance for all or any part of the cost of the work plus administrative fees as a special assessment for following violations: 1. Snow, ice or rubbish removal from sidewalks; 2. Elimination of weeds from the streets or private property and elimination of weeds and grass in excess of the height limitations specified in this Code; 3. Removal or elimination of public health or safety hazards from private property, excluding any structure included under the provisions of Minn. §§ 463.15 to 463.26;
4. Repair of water service lines 5. The treatment and removal of insect infested or diseased trees on private property; 6. The operation and maintenance of a fire protection system; or 7. Rubbish, garbage and debris removal from private property. Subd. 3 Notice of City Council Order. Except for those cases determined by the City to require emergency abatement, the written notice of a any city council order to abate shall be served upon the owner of record, or the owner's agent, if an agent is in charge of the building or property, and upon the occupying tenant, if there is one, and upon all lien holders of holder of record in the manner provided for service of a summons in a civil action. If the owner cannot be found, the order shall be served upon the owner by posting it at the main entrance to the building, or if there is no building, in a conspicuous place on the property and by four (4) weeks publication in the official newspaper of the City. A copy of the order with proof of service shall be filed with the court administrator of the district court. At the time of filing of the city council's order, the City shall file for record with the county recorder or registrar of titles a notice of the pendency of the proceeding, describing with reasonable certainty the lands effected and the nature of the order. In all other respects, the City's service and order shall comply with the provisions of Minn. Stat. 463.17. The city council, in its discretion, may schedule a hearing for the purpose of giving the property owner the opportunity to appear before the council to respond to a notice of violation. Written notice of any city council hearing to determine or abate a nuisance shall be served upon the owner of record and the occupant of the premises, either in person or by certified or registered mail. If the premises is not occupied, the owner of record is unknown, or the owner of record or the occupant refuses to accept notice of the council hearing, notice of the council hearing shall be served by posting it on the premises. Except for those cases determined by the city council to require emergency abatement, written notice of any city council order shall be made as provided in Minn. Stats. ch. 463.17. The city council may, after providing the owner or occupant an opportunity to be heard, determine that the condition identified in the notice of violation is a nuisance and order that, if the nuisance is not abated within the time prescribed by the council, the city may seek injunctive relief by serving a copy of the order. 602.06 Emergency Abatement Procedure/Summary Enforcement. In the case of an emergency, where a delay in abatement of a nuisance will occur because of the time necessary during normal review procedures as defined in section 602.05 will permit a continuing nuisance to unreasonably endanger public health, safety or welfare, the city council may order summary enforcement and abate the nuisance. To proceed with summary enforcement, the officer charged with enforcement shall determine that a public nuisance exists or is being maintained on premises in the city and that delay in abatement of the nuisance will unreasonably endanger public health, safety, or welfare. The enforcement officer shall notify in writing the occupant or owner of the premises of the nature of the nuisance and of the city's intention to seek summary enforcement and the time and place of the council meeting to consider the question of summary enforcement. The City Council
shall determine whether or not the condition identified in the notice to the owner or occupant is a nuisance, whether public health, safety, or welfare will be unreasonably endangered by delay in abatement required to complete the procedure set forth in subdivision 602.05, and may order that such nuisance be immediately terminated or abated. If the nuisance is not immediately terminated or abated, the city council may order summary enforcement and abate the nuisance. 602.07 Accelerated Abatement Procedure. In order to more efficiently abate the recurring general nuisances which are defined in this section, the City Council's abatement order may indicate that it will remain in effect for a two (2) year period and will authorize the City's code enforcement officers to take corrective actions during such period in regard to the removal of tall grass, nuisance weeds and other vegetative growth; the removal of snow and/or ice within public rights-of-way; the removal of accumulations of debris and garbage; the trimming and care of trees and the removal of unsound trees from public rights-of-way; the removal of insect infested or diseased trees on private property; and the enforcement of housing code violations. The accelerated abatement procedure shall include the following: Subd. 1 Notice of Violation. Whenever the officer charged with enforcement determines that a nuisance prescribed under Section 602.07 is being maintained or exists on premises in the City, written notice by certified mail or registered mail shall be provided to the property owner or occupant. If the premises are not occupied and the property owner is not known, the notice may be served by posting it on the premises. The notice shall include the following information: A description of the nuisance to be abated. A. The nuisance shall be abated within seven (7) working days; B. If the nuisance is not abated within seven (7) working days, the City Council will hold a hearing, and the date of the hearing shall be included; C. The owner has the right to appear at the hearing; D. The City will have the nuisance abated if corrective action is not taken, and the order to abate may continue for up to two years; and E. 125 percent of the cost of the abatement, including administrative costs will be charged to the property owner and certified against the property for collection with taxes if the bill is not paid. Subd. 2 Abatement by City. If the owner or occupant fails to comply with the Council's Order to Abate a reoccurring nuisance within seven (7) days of the date of the Council's Order, the City shall provide for the abatement of the nuisance and may continue to abate at intervals it deems appropriate for up to two years. The officer charged with enforcement shall keep records of the cost of the abatement including administrative costs and shall provide this information to the City Administrative for billing and assessment against the property pursuant to section 602.08.
Subd. 3 Reoccurring Nuisance. If the nuisance reoccurs within two years of the Council's Order to Abate, the officer charged with enforcement shall send a notice requiring compliance within seven (7) working days. If the owner or occupant fails to comply with the notice, the City shall provide for the abatement of the nuisance. An additional public hearing shall not be required within two years of the Council's original Order to Abate. The officer charged with enforcement shall keep records of the cost of the abatement including administrative costs and shall provide this information to the City Administrative for billing and assessment against the property pursuant to section 602.08. 602.08 Recovery of Cost. Subd. 1 Personal Liability. The owner of premises on which a nuisance has been abated by the city shall be personally liable for the cost to the city of the abatement, including administrative costs. As soon as the work has been completed and the cost determined, the city administrator or other official designated by the council shall prepare a bill for the cost and mail it to the owner. Thereupon the amount shall be immediately due and payable at the office of the city clerk. Subd. 2 Assessment. If the nuisance is a public health or safety hazard on private property, the accumulation of snow, ice, or rubbish on public sidewalks; removal or elimination of public health or safety hazard (excluding structures under MN Statute 463.15 and 463.26); the growth of weeds on private property or outside the traveled portion of streets, or unsound or insect-infected trees, the city administrator shall, on or before September 1 next following abatement of the nuisance, list the total unpaid charges along with all other such charges as well as other charges for current services to be assessed under Minn. Stat. 429.101 against each separate lot or parcel to which the charges are attributable. The council may then spread the charges against such property under that statute and other pertinent statutes for certification to the county auditor and collection along with current taxes the following year or in annual installments, not exceeding 10, as the council may determine in each case.
602.04 Duties of City Officers. The city building official or designee and/or city law enforcement agency officers shall enforce the provisions of this chapter as defined in Sections 602.02 and 602.03. Such officers shall have the power to inspect private premises and take all reasonable precautions to prevent the commission and maintenance of such public nuisances. 602.05 General Abatement Procedure. Whenever the officer charged with enforcement determines that a public nuisance, as defined in Section 602.02 and Section 602.03, is being maintained or exists on property within the city, the following code enforcement procedure shall apply: Subd. 1 Notice of Violation. Written notice of violation stating the location of the property, a description of the violation, necessary corrective action and a reasonable amount of time allowed to abate the nuisance shall be served upon the owner of record and the occupant of the premises either in person or by certified or registered mail or posted in a conspicuous place on the property. If the premises are not occupied, the owner of record is unknown, or the owner of record or occupant refuses to accept notice of violation, notice of violation shall be served by posting it in a conspicuous place on the premises. Subd. 2 Abatement by enforcing official/recovery of costs. If at the end of the time period allowed for correction of a violation the violation still exists, a second notice shall be sent informing the property owner that enforcing official may cause the violations to be corrected by private or public means and pursuant to the provisions of Minn. Stats. Ch. 429.101, the city may collect unpaid special charges for abating a nuisance for all or any part of the cost of the work plus administrative fees as a special assessment for following violations: 1. Snow, ice or rubbish removal from sidewalks; 2. Elimination of weeds from the streets or private property and elimination of weeds and grass in excess of the height limitations specified in this Code; 3. Removal or elimination of public health or safety hazards from private property, excluding any structure included under the provisions of Minn. §§ 463.15 to 463.26; 4. Repair of water service lines 5. The treatment and removal of insect infested or diseased trees on private property; 6. The operation and maintenance of a fire protection system; or 7. Rubbish, garbage and debris removal from private property. Subd. 3 Notice of City Council Order. The city council, in its discretion, may schedule a hearing for the purpose of giving the property owner the opportunity to appear before the council to respond to a notice of violation. Written notice of any city council hearing to determine or abate a nuisance shall be served upon the owner of record and the occupant of the premises, either in person or by certified or registered mail. If the premises is not occupied, the owner of record is unknown, or the owner of record or the occupant refuses to
accept notice of the council hearing, notice of the council hearing shall be served by posting it on the premises. Except for those cases determined by the city council to require emergency abatement, written notice of any city council order shall be made as provided in Minn. Stats. ch. 463.17. The city council may, after providing the owner or occupant an opportunity to be heard, determine that the condition identified in the notice of violation is a nuisance and order that, if the nuisance is not abated within the time prescribed by the council, the city may seek injunctive relief by serving a copy of the order. 602.06 Emergency Abatement Procedure/Summary Enforcement. In the case of an emergency, where a delay in abatement of a nuisance will occur because of the time necessary during normal review procedures as defined in section 602.05 will permit a continuing nuisance to unreasonably endanger public health, safety or welfare, the city council may order summary enforcement and abate the nuisance. To proceed with summary enforcement, the officer charged with enforcement shall determine that a public nuisance exists or is being maintained on premises in the city and that delay in abatement of the nuisance will unreasonably endanger public health, safety, or welfare. The enforcement officer shall notify in writing the occupant or owner of the premises of the nature of the nuisance and of the city's intention to seek summary enforcement and the time and place of the council meeting to consider the question of summary enforcement. The City Council shall determine whether or not the condition identified in the notice to the owner or occupant is a nuisance, whether public health, safety, or welfare will be unreasonably endangered by delay in abatement required to complete the procedure set forth in subdivision 602.05, and may order that such nuisance be immediately terminated or abated. If the nuisance is not immediately terminated or abated, the city council may order summary enforcement and abate the nuisance. 602.07 Accelerated Abatement Procedure. In order to more efficiently abate the recurring general nuisances which are defined in this section, the City Council's abatement order may indicate that it will remain in effect for a two (2) year period and will authorize the City's code enforcement officers to take corrective actions during such period in regard to the removal of tall grass, nuisance weeds and other vegetative growth; the removal of snow and/or ice within public rights-of-way; the removal of accumulations of debris and garbage; the trimming and care of trees and the removal of unsound trees from public rights-of-way; the removal of insect infested or diseased trees on private property; and the enforcement of housing code violations. The accelerated abatement procedure shall include the following: Subd. 1 Notice of Violation. Whenever the officer charged with enforcement determines that a nuisance prescribed under Section 602.07 is being maintained or exists on premises in the City, written notice by certified mail or registered mail shall be provided to the property owner or occupant. If the premises are not occupied and the property owner is not
known, the notice may be served by posting it on the premises. The notice shall include the following information: A description of the nuisance to be abated. A. The nuisance shall be abated within seven (7) working days; B. If the nuisance is not abated within seven (7) working days, the City Council will hold a hearing, and the date of the hearing shall be included; C. The owner has the right to appear at the hearing; D. The City will have the nuisance abated if corrective action is not taken, and the order to abate may continue for up to two years; and E. 125 percent of the cost of the abatement, including administrative costs will be charged to the property owner and certified against the property for collection with taxes if the bill is not paid. Subd. 2 Abatement by City. If the owner or occupant fails to comply with the Council's Order to Abate a reoccurring nuisance within seven (7) days of the date of the Council's Order, the City shall provide for the abatement of the nuisance and may continue to abate at intervals it deems appropriate for up to two years. The officer charged with enforcement shall keep records of the cost of the abatement including administrative costs and shall provide this information to the City Administrative for billing and assessment against the property pursuant to section 602.08. Subd. 3 Reoccurring Nuisance. If the nuisance reoccurs within two years of the Council's Order to Abate, the officer charged with enforcement shall send a notice requiring compliance within seven (7) working days. If the owner or occupant fails to comply with the notice, the City shall provide for the abatement of the nuisance. An additional public hearing shall not be required within two years of the Council's original Order to Abate. The officer charged with enforcement shall keep records of the cost of the abatement including administrative costs and shall provide this information to the City Administrative for billing and assessment against the property pursuant to section 602.08. 602.08 Recovery of Cost. Subd. 1 Personal Liability. The owner of premises on which a nuisance has been abated by the city shall be personally liable for the cost to the city of the abatement, including administrative costs. As soon as the work has been completed and the cost determined, the city administrator or other official designated by the council shall prepare a bill for the cost and mail it to the owner. Thereupon the amount shall be immediately due and payable at the office of the city clerk. Subd. 2 Assessment. If the nuisance is a public health or safety hazard on private property, the accumulation of snow, ice, or rubbish on public sidewalks; removal or elimination of public health or safety hazard (excluding structures under MN Statute 463.15 and 463.26);
the growth of weeds on private property or outside the traveled portion of streets, or unsound or insect-infected trees, the city administrator shall, on or before September 1 next following abatement of the nuisance, list the total unpaid charges along with all other such charges as well as other charges for current services to be assessed under Minn. Stat. 429.101 against each separate lot or parcel to which the charges are attributable. The council may then spread the charges against such property under that statute and other pertinent statutes for certification to the county auditor and collection along with current taxes the following year or in annual installments, not exceeding 10, as the council may determine in each case.
AGENDA ITEM
LC
Page 1 of 3
AGENDA ITEM – 1C
MEMORANDUM
DATE: April 20, 2020
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Todd Blomstrom, Public Works Director/City Engineer
SUBJECT: Feasibility Report for 2021 PMP
Budgeted Amount: Actual Amount: Funding Source:
$2,500,000 $3,611,000 PIR, Water, Sanitary Sewer, Surface
(anticipated) Water, State Aid, Special Assessments
Council Should Consider
City staff is preparing a resolution ordering a feasibility study for the 2021 PMP for consideration by
the City Council on April 27, 2020. Staff is requesting an opportunity to review the anticipated project
scope, budget and schedule with the City Council prior to ordering the feasibility study.
Background
The 2020-2024 Capital Improvement Program (CIP) identifies proposed street and utility
improvements within the 2021 Pavement Management Program (PMP) area, consisting of Glenpaul,
Edgewater, Jerrold and Prior Avenues. The project area includes approximately 140 single family
homes and is generally referred to as the Hazelnut Park Neighborhood. Street improvements to Lake
Valentine Road are also identified in the CIP as part of this project. A map depicting the project area is
provided in Attachment A.
Residential development within the Hazelnut Park Neighborhood area began near County Road D and
New Brighton Road, with initial homes constructed in the early 1940s. Development continued north
and east with new subdivision plats approved in 1949 and 1951. The western 480 feet of Jerrold
Avenue and western 600 feet of Edgewater Avenue were developed in the mid-1970s and early 1980s.
Staff is preparing a resolution ordering a feasibility study for the 2021 PMP for consideration by the
City Council at the April 27, 2020 Regular City Council Meeting. The purpose of this memorandum is
to provide a general description of the preliminary scope, budget and schedule for the project and seek
any direction the Council may wish to provide as staff prepares the feasibility report and recommended
special assessment roll.
Page 2 of 3
Preliminary Scope of Work
A summary of existing infrastructure conditions within the proposed project area is provided in
Attachment B. Additional research regarding the age and condition of existing infrastructure will be
evaluated during preparation of the feasibility report. Based on information contained in Attachment
B, staff anticipates the project will include the following elements.
Jerrold Avenue (east 1,030 feet): Full depth reconstruction of streets with installation of curb,
gutter and storm sewer, producing a street width of 28 feet. Replacement of existing 6-inch water
main and water services. Evaluate sanitary sewer service connections and perform isolated
services repairs as needed.
Jerrold Avenue (west 480 feet): Spot repair of damaged curb sections, reclaim existing pavement
to a depth of 8-inches, and placement of new 4-inch bituminous pavement mat. Existing ductile
iron water main and PVC sanitary sewer to remain in-place.
Edgewater Avenue: Spot repair of damaged curb sections, reclaim existing pavement to a depth of
8-inches, and placement of new 4-inch bituminous pavement mat. Existing cast iron water main to
remain in-place with no history of water main breaks, except for replacement of water main within
Prior Avenue intersection and hydrants as needed. Evaluate sanitary sewer service connections and
perform isolated services repairs as needed. Investigate need to install pipe lining or replacement
of existing 6-inch diameter sanitary sewer force main along the western portion of Edgewater
Avenue.
Glenpaul Avenue: Full depth reconstruction of streets with installation of curb, gutter and storm
sewer, producing a street width of 36 feet per State Aid design standards. Replacement of existing
6-inch water main and water services. Evaluate sanitary sewer service connections and perform
isolated services repairs as needed.
Prior Avenue: Full depth reconstruction of streets with installation of curb, gutter and storm sewer,
producing a street width of 32 feet. Evaluate condition of existing 21-inch diameter sanitary sewer
to determine if pipe lining is necessary.
Lake Valentine Road: Spot repairs to existing curb as necessary. Evaluate alternatives for full
depth reclamation or thinner resurfacing overlay of existing pavement. Existing water main and
storm sewer to remain in-place. Sanitary sewer will be inspected to verify conditions and identify
potential pipe lining needs.
Preliminary Project Budget
A preliminary project cost estimate for proposed improvements within the 2021 PMP project area
described above is provided in Attachment C. The initial cost estimate is summarized in the following
table and will be revised as part of the feasibility report. This estimate includes the anticipated costs
for engineering design, surveying, and construction administration.
The City’s Special Assessment Policy will be used to prepare a preliminary assessment roll as part of
the feasibility report. The policy states that the City will assess fifty percent of the total cost for street
reconstruction and fifty percent of the cost of bituminous overlay for a typical residential street section
on a unit basis. The feasibility report will include a review of special assessment rates applied to past
projects in the City of Arden Hills. Staff will review anticipated special assessments with the City
Council prior to completing the feasibility report.
Page 3 of 3
* Initial estimate subject to revisions during the feasibility study
Preliminary Project Schedule
The following is a preliminary project delivery schedule for the 2021 PMP project. A refined project
schedule will be provided within the feasibility report.
Resolution Ordering a Feasibility Report April 27, 2020
Informational Meeting/Online Open House #1 May 27, 2020
Issue RFP for Engineering Design June 1, 2020
Accept Feasibility Report, Call for Hearing June 22, 2020
Improvement Hearing, Order Plans & Specs July 13, 2020
Approve Engineering Design Agreement July 13, 2020
Informational Meeting/Online Open House #2 October 14, 2020
Approve Plans, Advertisement for Bids December 28, 2020
Call for Assessment Hearing January 11, 2021
Assessment Hearing February 22, 2021
Accept Bids and Award Construction Contract February 22, 2021
Start Construction April 21, 2021
Construction Final Completion November 2, 2021
Financial Impact
The preliminary project cost estimate as provided above is approximately $1.1 million more than the
current project budget provided in the 2020-2024 Capital Improvement Program. The CIP identifies
project funding sources consisting of the PIR fund, other (assessments), sanitary sewer utility, water
utility, surface water utility, and state aid funds (not available until 2025). As previously stated, the
total project cost estimate and proposed project funding sources will be further refined during
preparation of the feasibility report.
Attachments
Attachment A – Project Area Map
Attachment B – Summary of Infrastructure Conditions
Attachment C – Preliminary Cost Estimate
Category Estimated Cost
CIP Budget
Streets – Neighborhood $1,757,000
$1,375,000
Streets – Lk Valentine Rd $170,000
$125,000
Water Dist. - Neighborhood $639,000
$400,000
San. Sewer – Neighborhood $422,000
$400,000
San. Sewer – Lk Valentine Rd $87,000
$0
Storm Drainage - Neighborhood $536,000
$200,000
TOTAL $3,611,000
$2,500,000
STOWE AVE
LAKE VALENTINE RD
SIEMS CTGLEN PAUL AVE
VENUS AVE
T H O M D R CHATHAM AVENOBLE RD
GRAMSIE RD
GRANT RD
OAK AVE
EDGEWATER AVE
JERROLD AVE
G L E N V I E W A V E
PRIOR AVE NKATIE LN FAIRVIEW AVE NRIDGEWOOD RDC R Y S TA L A V E
A R D E N O AKS DR
V A LE N T IN E A V E
SKILESLN
BECKMAN AVE
L A M E T T I L N
M C CR A C K EN LN
ASBURY AVE NBUSSARD CT
JANET CT
KATIE CT RIDGEWOOD CTSA
N
D
EEN R
D
V
A
L
E
N
T
I
N
E
C
T
GLENVIEW
CT
T H O M C T CHATHAM CTROLLING HILLS RDNORMA CIRI
N
D
I
A
N
P
L
EDGEWATER AVE ARDENPLFAIRVIEW AVE NG L E N H I L L R DDELLVIEW AVEDELLVIEW AVEVALENTINE CREST RD
CHATHAM
CIR
L A K E JO H ANNABLVDLAKE JOHANNA BLVDRIDGEFAIRVIEW AVE NK A TIE
LN
COUNTY ROAD D W SHOREWOODDR
LAKE LN
COUNTY ROAD E W LAKEJOHAN N A B LV D
GLEN PAUL AVECLEVELAND AVE NN
E
W
B
R
I
GH
T
ON
R
DNEW BRIGHTON RDHUDSON RDTHOM DRCLEVELAND AVE NBRIGHTON WAYNEW BRIGHTON RDINTERSTATE 35WCOUNTY ROAD E2 W
C O U N T Y R O A D E 2 WLAKEVIEWCT
C H A TH A M A V E
SIEMS CTARDEN PLOLD SNELLI
NGBETHEL DROLD SNELLINGVENUS AVE
LAKE VALENTINE RD
B
E
T
H
E
L
D
R
WOOD RDPrivateKATIE LNTony SchmidtRegional Park
HazelnutPark
Tony SchmidtRegional Park
SampsonPark
Lindey's Park
CharlesPerry Park
Tony SchmidtRegional Park
ValentinePark
JohannaMarsh
Lake Johanna
ValentineLake
2021 PMP 0 1,000Feet
Ü Document Path: P:\PR&PW\Numbered Projects\PW-21-0100 Glenpaul_Arden Oaks PMP Improvements\01 feasibility\2021 PMP Area.mxdProject Area
ATTACHMENT B
Existing Infrastructure
Jerrold Avenue
The eastern 1,030 feet of Jerrold Avenue consists of deteriorated bituminous pavement with a condition
rating below 20 out of 100. The street includes no curb and minimal storm sewer drainage. Existing water
main consists of 6-inch diameter cast iron pipe installed in 1968. Sanitary sewer consists of 8-inch
diameter VCP pipe installed in 1961 and lined in 2013.
The western 480 feet of Jerrold Avenue consists of deteriorated pavement with a condition rating below
20 out of 100. The street includes concrete curb in relatively good condition and a storm sewer system.
Existing water main consists of 6-inch diameter ductile iron pipe installed in 1977. Sanitary sewer consists
of 8-inch diameter PVC pipe installed in 1977.
Edgewater Avenue
The eastern 1,200 feet of Edgewater Avenue consists of bituminous pavement with a condition rating of
54, although significant surface deterioration is occurring on this segment. Records indicate that
Edgewater was last reconstructed in 1998. The street curb is generally in good condition and a system
of storm sewer drainage inlets are located along the street segment. Existing water main consists of 6-
inch diameter cast iron pipe installed in 1968. Sanitary sewer consists of 8-inch diameter VCP pipe
installed in 1960 and lined in 2013.
The western 600 feet of Edgewater Avenue consists of deteriorated bituminous pavement with a
condition rating of 36. The street includes curb in generally good condition and a system of storm sewer
drainage inlets. Existing water main consists of 6-inch diameter ductile iron pipe installed in 1977.
Sanitary sewer consists of 8-inch diameter PVC pipe installed in 1977. The condition of existing 6-inch
diameter sanitary force main will need to be evaluated to determine rehabilitation needs.
Glenpaul Avenue
Glenpaul Avenue from Cleveland Avenue to New Brighton Road consists of a deteriorated bituminous
pavement with a condition rating of 21 or less. A majority of the roadway contains no curb or storm sewer
drainage system. Existing water main consists of 6-inch diameter cast iron pipe installed in 1968. Sanitary
sewer consists of 8-inch diameter VCP pipe installed in 1961 and lined in 2013.
Prior Avenue
Prior Avenue consists of bituminous pavement with a condition rating of 15. City records indicate that
Prior Avenue was last overlaid in 1995. The street contains no curb or storm sewer with the exception of
the intersection at Edgewater Avenue. Water main does not extend along Prior Avenue. Sanitary sewer
consists of 21-inch diameter reinforced concrete pipe installed in 1961. This sanitary sewer segment has
not been lined.
Lake Valentine Road
Lake Valentine Road from Snelling Avenue North to Interstate I-35W was reconstructed in 1995 with new
curb, storm sewer and pavement section. Water main consists of 6-inch diameter ductile iron pipe
installed with the 1995 street improvements. Sanitary sewer consists of 8-inch diameter PVC pipe
installed along the frontage of MVHS in 1995, and 8-inch VCP pipe from MVHS to Snelling Avenue North
installed in 1960 and lined in 2013.
ATTACHMENT C
2021 PMP - Neighborhood Portion of Project Only
Arden HIlls, Minnesota
Project Number PW-21-0100
Item No.Item Unit Unit Price Est. Quantity Total Price
2011.601 VIBRATION MONITORING LS 4,000.00 1.00 4,000.00
2021.501 MOBILIZATION LS 132,000.00 1.00 132,000.00
2101.502 CLEARING TREE 400.00 12.00 4,800.00
2101.507 GRUBBING TREE 400.00 12.00 4,800.00
2101.604 CLEAR AND GRUB BRUSH SQ YD 11.25 1,000.00 11,250.00
2540.602 TEMPORARY MAILBOX BANK EACH 35.00 138.00 4,830.00
2540.602 RELOCATE/REINSTALL MAILBOX EACH 135.00 138.00 18,630.00
2563.601 TRAFFIC CONTROL LS 15,000.00 1.00 15,000.00
SUBTOTAL - GENERAL AND REMOVALS 195,310$
ENG. DESIGN, ADMIN, CONTINGENCY (20%)39,062$
TOTAL - GENERAL AND REMOVALS 234,372$
2104.501 REMOVE CONCRETE CURB AND GUTTER LIN FT 4.00 700.00 2,800.00
2104.505 REMOVE CONCRETE DRIVEWAY APRON SQ YD 10.00 1,128.00 11,280.00
2104.505 REMOVE CONCRETE DRIVEWAY PAVEMENT SQ YD 10.00 1,044.00 10,440.00
2104.505 REMOVE BITUMINOUS PAVEMENT SQ YD 3.00 17,020.00 51,060.00
2104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SQ YD 6.00 1,044.00 6,264.00
2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH)LIN FT 4.00 400.00 1,600.00
2104.523 SALVAGE SIGNS EACH 50.00 20.00 1,000.00
2105.501 COMMON EXCAVATION (EV)(P)CU YD 18.00 11,344.00 204,192.00
2105.507 SUBGRADE EXCAVATION CU YD 13.00 1,000.00 13,000.00
2105.522 SELECT GRANULAR BORROW (CV)CU YD 25.00 5,685.00 142,125.00
2105.523 COMMON BORROW (CV)(P) CU YD 2.15 1,000.00 2,150.00
2105.543 STABILIZING AGGREGATE TON 39.00 50.00 1,950.00
2105.602 POTHOLE EXISTING UTILITIES EACH 535.00 8.00 4,280.00
2123.501 COMMON LABORERS HOUR 83.00 10.00 830.00
2123.507 3.0 CU YD SHOVEL HOUR 182.00 10.00 1,820.00
2123.61 STREET SWEEPER (WITH PICKUP BROOM)HOUR 152.00 15.00 2,280.00
2130.501 WATER FOR DUST CONTROL M GALS 34.00 70.00 2,380.00
2211.501 AGGREGATE BASE, CLASS 5 TON 18.00 6251.175 112,521.15
2232.501 MILL BITUMINOUS SURFACE (3.0")SQ YD 3.10 8,845.00 27,419.50
2301.604 PRIVATE DRIVEWAY CONCRETE PAVING SQ YD 68.25 1,044.00 71,253.00
2331.604
AGGREGATE BASE, CLASS 7, FULL DEPTH
RECYCLED PRODUCTION SQ YD 1.10 8,845.00 9,729.50
2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALS 3.50 1,293.05 4,525.68
2360.501 TYPE SPWEB240C WEARING COURSE MIXTURE TON 65.00 5,630.00 365,950.00
2360.503 3.0 IN. WEARING COURSE MIXTURE FOR DRIVEWAYS SQ YD 30.00 1,044.00 31,320.00
2521.501
6-INCH CONCRETE WALK - PEDESTRIAN CURB
RAMPS SQ FT 11.75 120.00 1,410.00
2531.501 CONCRETE CURB AND GUTTER, DESIGN B618 LIN FT 14.00 8,510.00 119,140.00
2531.501
CONCRETE CURB AND GUTTER, DESIGN B618 -
HAND FORM LIN FT 29.85 1,000.00 29,850.00
2531.507 6-INCH CONCRETE DRIVEWAY PAVEMENT SQ YD 61.25 1,128.00 69,090.00
2531.618 TRUNCATED DOMES SQ FT 55.00 32.00 1,760.00
2564.537 INSTALL SALVAGED SIGNS, TYPE "C"EACH 120.00 20.00 2,400.00
2582.502 4" SOLID LINE - PAINT LIN FT 1.30 4,600.00 5,980.00
2582.502 4" DOUBLE YELLOW - PAINT LIN FT 2.10 2,300.00 4,830.00
2582.502 24" STOP LINE - PAINT LIN FT 12.20 84.00 1,024.80
SUBTOTAL - STREET IMPROVEMENTS 1,317,655$
ENG. DESIGN, ADMIN, CONTINGENCY (20%)263,531$
TOTAL - STREET IMPROVEMENTS 1,581,186$
GENERAL AND REMOVAL
STREET IMPROVEMENTS
Page 1 of 3
ATTACHMENT C
2021 PMP - Neighborhood Portion of Project Only
Arden HIlls, Minnesota
Project Number PW-21-0100
Item No.Item Unit Unit Price Est. Quantity Total Price
2104.501 REMOVE PIPE STORM SEWER LIN FT 12.25 100.00 1,225.00
2104.509 REMOVE DRAINAGE STRUCTURE EACH 555.00 5.00 2,775.00
2502.541
4-INCH PE CORRUGATED PERFORATED PIPE DRAIN
WITH SOCK LIN FT 17.50 9,200.00 161,000.00
2502.602
CONNECT 4-INCH PVC OR PERF PE TO STORM
SEWER EACH 183.00 12.00 2,196.00
2503.541 15-INCH STORM SEWER PIPE LIN FT 45.25 1,500.00 67,875.00
2503.541 18-INCH STORM SEWER PIPE LIN FT 50.75 2,000.00 101,500.00
2503.602 CONNECT TO EXISTING STORM SEWER EACH 678.00 2.00 1,356.00
2506.501 CONSTRUCT DRAINAGE STRUCTURE, DESIGN B LIN FT 410.00 40.00 16,400.00
2506.501 CONSTRUCT DRAINAGE STRUCTURE, DESIGN C LIN FT 517.00 25.00 12,925.00
2506.516 CASTING ASSEMBLY R-3067-V EACH 815.00 8.00 6,520.00
2506.516 CASTING ASSEMBLY R-1733 EACH 1,100.00 4.00 4,400.00
2506.522 ADJUST FRAME AND RING CASTING EACH 1,075.00 6.00 6,450.00
2506.522 INSTALL SALVAGED FRAME AND RING CASTING EACH 1,075.00 14.00 15,050.00
SUBTOTAL - STORM SEWER 399,672$
ENG. DESIGN, ADMIN, CONTINGENCY (20%)79,934$
TOTAL - STORM SEWER 479,606$
2104.501 REMOVE SEWER PIPE (SANITARY)LIN FT 10.00 40.00 400.00
2104.501 REMOVE SANITARY SERVICE PIPE LIN FT 5.80 540.00 3,132.00
2104.523 SALVAGE CASTING EACH 105.00 29.00 3,045.00
2503.601 TEMPORARY CONVEYANCE OF WASTEWATER LS 10,000.00 1.00 10,000.00
2105.602 DEWATERING - SANITARY SEWER LS 7,500.00 1.00 7,500.00
2503.602
EXPOSE & REPAIR SANITARY SEWER SERVICE
CONNECTION (< 13' DEPTH)EACH 3,735.00 5.00 18,675.00
2503.602 8" x 4" PVC WYE, SCHEDULE 40 EACH 184.00 18.00 3,312.00
2503.603 8" PVC PIPE SEWER (SANITARY SDR 35)LIN FT 60.00 40.00 2,400.00
2503.603 LINING SEWER PIPE 21" DIA LIN FT 90.00 1,000.00 90,000.00
2503.603 LINING SEWER PIPE 18" DIA LIN FT 75.00 1,000.00 75,000.00
2503.603 LINING SEWER PIPE 6" DIA LIN FT 25.00 1,300.00 32,500.00
2503.603 4" PVC SANITARY SERVICE PIPE (SCH 40)LIN FT 37.00 540.00 19,980.00
2506.522 ADJUST FRAME AND RING CASTING EACH 1,075.00 29.00 31,175.00
2506.516 CASTING ASSEMBLY R-1733 (SELF SEAL LID)EACH 1,155.00 4.00 4,620.00
2545.602 ADJUST HANDHOLE EACH 955.00 12.00 11,460.00
SUBTOTAL - SANITARY SEWER 313,199$
ENG. DESIGN, ADMIN, CONTINGENCY (20%)62,640$
TOTAL - SANTIARY SEWER 375,839$
2104.501 REMOVE WATER MAIN LIN FT 6.30 3,435.00 21,640.50
2104.501 REMOVE WATER SERVICE PIPE LIN FT 5.25 2,340.00 12,285.00
2104.509 REMOVE HYDRANT AND GATE VALVE ASSEMBLY EACH 480.00 12.00 5,760.00
2104.509 REMOVE GATE VALVE & BOX EACH 175.00 6.00 1,050.00
2104.509 REMOVE CURB STOP & BOX EACH 105.00 78.00 8,190.00
2503.604 2-INCH RIGID INSULATION SQ YD 34.50 50.00 1,725.00
2504.602
INSTALL HYDRANT, GATE VALVE AND 6-INCH DIP CL
52 ASSEMBLY EACH 5,900.00 12.00 70,800.00
2504.602 1" CORPORATION STOP EACH 195.00 78.00 15,210.00
2504.602 6" GATE VALVE & BOX EACH 2,150.00 6.00 12,900.00
2504.602 1" CURB STOP AND BOX EACH 390.00 78.00 30,420.00
2504.602 ADJUST GATE VALVE BOX EACH 258.00 6.00 1,548.00
2504.602 CONNECT TO EXISTING WATERMAIN EACH 910.00 6.00 5,460.00
2504.603 1" TYPE K COPPER PIPE LIN FT 40.00 2,340.00 93,600.00
2504.608 DUCTILE IRON FITTINGS - EXPOXY COATED LBS 7.25 2,550.00 18,487.50
2504.603 6" WATERMAIN DUCTILE IRON CL 52 LIN FT 50.00 3,435.00 171,750.00
SUBTOTAL - WATER SYSTEM 470,826$
ENG. DESIGN, ADMIN, CONTINGENCY (20%)94,165$
TOTAL - WATER SYSTEM 564,991$
SANITARY SEWER
WATER SYSTEM
STORM SEWER
Page 2 of 3
ATTACHMENT C
2021 PMP - Neighborhood Portion of Project Only
Arden HIlls, Minnesota
Project Number PW-21-0100
Item No.Item Unit Unit Price Est. Quantity Total Price
2571.502 REPLACE TREE 2-INCH B AND B TREE 585.00 15.00 8,775.00
2573.53 INLET PROTECTION - TYPE A EACH 128.00 30.00 3,840.00
2123.604 TILL BOULEVARD SUBGRADE SQ YD 2.75 3,500.00 9,625.00
2574.525 TOPSOIL BORROW (LV)CU YD 28.40 1,700.00 48,280.00
2575.505 SODDING, TYPE LAWN SQ YD 3.90 3,500.00 13,650.00
2575.525 EROSION CONTROL BLANKET, CATEGORY 3 SQ YD 4.50 500.00 2,250.00
2575.535 POST WARRANTY SOD WATERING M GALS 15.25 30.00 457.50
2575.601 EROSION CONTROL LS 1.00 5,000.00 5,000.00
2575.605 HYDROSEEDING ACRE 6,180.00 1.00 6,180.00
SUBTOTAL - RESTORATION 98,058$
ENG. DESIGN, ADMIN, CONTINGENCY (20%)19,612$
TOTAL - RESTORATION 117,669$
1 Pavement Rehabilitation, Scope TBD LS 170,000.00 1.00 170,000.00
2 Sanitary Sewer CIPP LS 87,000.00 1.00 87,000.00
TOTAL - Lake Valentine Rd 257,000$
Lake Valentine Road
RESTORATION
Page 3 of 3
AGENDA ITEM
LD
Page 1 of 2
AGENDA ITEM – 1D
MEMORANDUM
DATE: April 20, 2020
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Todd Blomstrom, Public Works Director/City Engineer
SUBJECT: City Hall Parking Lot Improvements
Budgeted Amount: Actual Amount: Funding Source:
$175,000 + Camera Costs $299,200 Equipment/Bldg Replacement Fund
Council Should Consider the Following Actions
City Council direction is requested regarding the proposed scope and budget for reconstruction of
the parking lot at City Hall.
Background
The 2020-2024 Capital Improvement Program (CIP) identifies proposed reconstruction of the parking
lot at City Hall in 2020. The City Council authorized the preparation of construction plans and
contract documents for the parking lot, along with proposed pedestrian crosswalk improvements within
Hamline Avenue and drainage improvements within Shoreline Drive on February 24, 2020.
The project consultant has prepared a preliminary plan for the proposed parking lot improvements as
shown on Attachment A. The plan includes replacement of damaged sidewalk and concrete curb,
replacement of sidewalk where vertical movement has created a trip hazard, site improvements for
compliance with ADA requirements, replacement of existing light poles and fixtures, reconstruction of
bituminous pavement, and drainage improvements.
In an effort to contain project costs, the proposed improvements do not include modification of the
existing parking lot configuration. The estimate assumes milling and removing the top four inches of
the existing pavement, then reclaiming (grinding) the remaining pavement to blend the bituminous
material with the underlying aggregate base and stabilize the subgrade support for the new pavement.
In addition, the entrance road would be crowned to shed water to the curb lines and conveyed runoff to
the surface discharge points by new valley gutter. This design avoids the additional cost of installing
storm sewer to address current drainage problems.
Page 2 of 2
An opinion of probable costs (preliminary construction cost estimate) based on 60 percent complete
design of the proposed improvements is provided in Attachment B. A summary of the total project
cost estimate is provided in the following table.
Construction Cost Estimate: $242,360
Engineering and Surveying: $ 41,140
Construction Administration: $ 5,400
Material Testing: $ 1,500
Security Camera and Setup: $ 4,800
Contingency: $ 4,000
Total Estimated Cost: $299,200
Financial Impact
The preliminary project cost estimate as provided above is approximately $119,400 more than the
current project budget provided in the 2020 Capital Improvement Program of $175,000 plus the
estimated operating budget cost for the security camera at $4,800. The CIP identifies the project
funding source as the Equipment and Building Maintenance Fund.
Council Direction
Three options are offered to address the deteriorating condition of the parking lot.
1. Reconstruct the parking lot as proposed above at an estimated cost of $299,200
2. Reconstruct the parking lot as proposed in Option 1, but eliminate the replacement of the two
light poles within the center of the parking lot ($9,000) and reduce the amount of curb and
sidewalk replacement ($7,000) at an estimated cost of $283,200.
3. Reconstruct the parking lot as proposed in Option 2, but provide additional reductions in
drainage improvements ($13,500) at an estimated cost of $269,700.
While traditional mill and overlay resurfacing is a possibility for a portion of the parking lot, this
option is not recommended as being cost effective due to the condition of the existing pavement. Staff
is seeking direction from the Council to determine the preferred option for the parking lot
improvements.
Attachments
Attachment A – Parking Lot Layout Plan
Attachment B – Preliminary Opinion of Probable Construction Costs
Attachment C – Example of Parking Lot Lighting Unit
File:PlotDrvr:$PLTDRVS$Model:$MODELNAME$$FILEL$$LASTSAVEDDATE$Last Saved:PenTbl:$PENTBLS$SHEET
OF
DESIGNED CHECKED
APPROVED
JOB NO.
DRAWN
DATE
NO.APR.DATEBYREVISIONS
SHEET OF
MINNESOTA DEPARTMENT OF TRANSPORTATION
JRH
JRH
JRH
TYPED NAME DATE
LIC. NO.
PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA.
BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED
P: 651.644.4389 F: 651.644.9446
ST. PAUL, MINNESOTA 55114-1052
2550 UNIVERSITY AVENUE W., SUITE 400N
COURT INTERNATIONAL BUILDING
$DATE$$DATE$
CONSTRUCTION
NOT FOR
PRELIMINARY
JORDAN R HOREJSI
52241
JRHMM
PW-20-0103
PW-20-0103MAILBOXTREQUIREDPARKINGVEHICLE IDUP TO $200 FINEFOR VIOLATIONREQUIREDPARKINGVEHICLE IDUP TO $200 FINEFOR VIOLATIONREQUIREDPARKINGVEHICLE IDUP TO $200 FINEFOR VIOLATIONVANACCESSIBLEREQUIREDPARKINGVEHICLE IDUP TO $200 FINEFOR VIOLATION3'
45°
WHITE
4" SOLID LINE
INSTALL SIGN
CASTING
SALVAGE
TREE
PROTECT
TREE
PROTECT
LIGHTING UNIT
CONCRETE FLUME
CONCRETE FLUME
CONCRETE FLUME
RIPRAP
INSTALL RANDOM
RIPRAP
INSTALL RANDOM
RIPRAP
INSTALL RANDOM
GUTTER, 18 LF
B612 CURB AND GUTTER, 9 LF
B612 CURB AND
GUTTER, 85 LF
B618 CURB AND
GUTTER, 174 LF
B612 CURB AND
GUTTER, 109 LF
B618 CURB AND
GUTTER, 46 LF
B618 CURB AND
GUTTER, 18 LF
B612 CURB AND
GUTTER, 14 LF
B612 CURB AND
GUTTER, 11 LF
B612 CURB AND
GUTTER, 51 LF
B612 CURB AND
GUTTER, 28 LF
B612 CURB AND
GUTTER, 43 LF
B612 CURB AND
GUTTER, 27 LF
B612 CURB AND
WALK, 201 SF
4" CONCRETE
WALK, 231 SF
4" CONCRETE
WALK, 47 SF
4" CONCRETE
443 SF
CONCRETE WALK,
77 SF
CONCRETE WALK,
76 SF
CONCRETE WALK,
WALK, 159 SF
4" CONCRETE
WALK, 185 SF
4" CONCRETE
87 LF
AND GUTTER (ADA)
CONCRETE CURB
18 LF
AND GUTTER (ADA)
CONCRETE CURB
20 LF
AND GUTTER (ADA)
CONCRETE CURB LIGHTING UNIT
UNIT
LIGHTING
UNIT
LIGHTING
UNIT
LIGHTING
GUTTER
6" VALLEY
GUTTER
6" VALLEY
GUTTER, 46 LF
B618 CURB AND
GUTTER, 174 LF
B612 CURB AND
2'
3'
1 1
1
1
30
SCALE IN FEET
CONSTRUCTION PLAN
OPINION OF PROBABLE PROJECT COST
Arden Hills City Hall Parking Lot Project
April 13, 2020
Prepared by HR Green
2011.601 AS BUILT LUMP SUM 1 1.00 1,000.00$ 1,000.00$
2021.501 MOBILIZATION LUMP SUM 1 1.00 25,000.00$ 25,000.00$
2051.501 MAINT. & RESTORATION OF HAUL ROADS LUMP SUM 1 1.00 2,500.00$ 2,500.00$
2104.502 REMOVE LIGHTING UNIT EACH 5 5 290.00$ 1,450.00$
2104.502 REMOVE SIGN TYPE C EACH 11 5 75.00$ 375.00$
2104.502 REMOVE LIGHT FOUNDATION EACH 5 5 500.00$ 2,500.00$
2104.502 SALVAGE SIGN TYPE C EACH 1 1 53.00$ 53.00$
2104.503 REMOVE CURB AND GUTTER LIN FT 848 761 10.00$ 7,610.00$
2104.504 REMOVE CONCRETE WALK SQ YD 176 162 10.00$ 1,620.00$
2104.607 SALVAGE RANDOM RIPRAP CU YD 3 3 500.00$ 1,500.00$
2105.507 COMMON EXCAVATION CU YD 7 7 100.00$ 700.00$
2211.507 AGGREGATE BASE (CV) CLASS 5 CU YD 15 15 80.00$ 1,200.00$
2215.504 STABILIZED FULL DEPTH RECLAMATION SQ YD 2927 2927 4.00$ 11,708.00$
2215.509 BITUMINOUS MATERIAL FOR MIXTURE TON 29 29 500.00$ 14,500.00$
2215.509 CEMENT TON 4 4 195.00$ 780.00$
2232.504 MILL BITUMINOUS SURFACE (4.0")SQ YD 2927 2927 5.00$ 14,635.00$
2301.602 DRILL AND GROUT REINFORCEMENT BAR (EPOXY COATED) EACH 31 14 17.00$ 238.00$
2357.509 BITUMINOUS MATERIAL FOR TACK COAT GALLON 145 145 2.75$ 398.75$
2360.509 TYPE SP 9.5 WEARING COURSE MIXTURE (2,C) TON 686 686 120.00$ 82,320.00$
2411.502 CONCRETE FLUME EACH 3 3 1,200.00$ 3,600.00$
2511.607 INSTALL RANDOM RIPRAP CU YD 3 3 530.00$ 1,590.00$
2521.518 4" CONCRETE WALK SQ FT 638 638 7.00$ 4,466.00$
2521.618 CONCRETE WALK SQ FT 1399 596 12.00$ 7,152.00$
2531.503 CONCRETE CURB AND GUTTER DESIGN B612 LIN FT 376 376 30.00$ 11,280.00$
2531.503 CONCRETE CURB AND GUTTER DESIGN B618 LIN FT 258 258 30.00$ 7,740.00$
2531.603 CONCRETE CURB AND GUTTER LIN FT 354 125 45.00$ 5,625.00$
2531.604 6" CONCRETE VALLEY GUTTER SQ YD 40 40 120.00$ 4,800.00$
2531.618 TRUNCATED DOMES SQ FT 123 20 50.00$ 1,000.00$
2545.502 LIGHTING UNIT TYPE XX-XX EACH 5 5 3,000.00$ 15,000.00$
2545.502 LIGHT FOUNDATION DESIGN E EACH 5 5 900.00$ 4,500.00$
2545.503 2" NON-METALLIC CONDUIT LIN FT 200 200 4.50$ 900.00$
2564.502 INSTALL SIGN TYPE C EACH 1 1 55.00$ 55.00$
2564.618 SIGN TYPE C SQ FT 110 7 175.00$ 1,137.50$
2575.508 SEED MIXTURE 25-151 POUND 6 6 65.00$ 390.00$
2582.503 4" SOLID LINE PAINT GROUND IN (WR) LIN FT 1257 1257 2.00$ 2,514.00$
2582.518 PAVEMENT MESSAGE PAINT GROUND IN (WR) SQ FT 15 15 35.00$ 525.00$
CITY HALL PARKING LOT COST TOTAL 242,362.25$
SHOREWOOD DR COST TOTAL
CITY HALL
PARKING LOTUNIT COST
COSTS
ITEM
NUMBER ITEM DESCRIPTION UNITS CITY HALL
PARKING LOT
TOTAL
ESTIMATED
QUANTITY
QUANTITIES
Page 1 of 1
ATTACHMENT C
Example of Potential Parking Lot Lighting Unit
AGENDA ITEM
LE
Page 1 of 1
AGENDA ITEM – 1E
MEMORANDUM
DATE:
TO:
FROM:
April 20, 2020
Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
SUBJECT: Council Tracker Update
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
The Council should provide further direction on items presented on the Council Request Tracker.
Background
City Council will receive a verbal update on items the Council has previously directed staff to
research and/or bring forward.
Discussion
N/A
Budget Impact
N/A
Attachments
N/A