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Home My WebLink About05-11-2020-RAPPROVAL OF AGENDA PUBLIC INQUIRIES/INFORMATIONAL This is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting. RESPONSE TO PUBLIC INQUIRIES STAFF COMMENTS Rice Creek Commons (TCAAP) And Joint Development Authority (JDA) Update Dave Perrault, City Administrator MEMO.PDF COVID -19 Update Dave Perrault, City Administrator MEMO.PDF Transportation Update Todd Blomstrom, Public Works Director/City Engineer MEMO.PDF APPROVAL OF MINUTES April 20, 2020 City Council Work Session 04 -20 -20 -WS.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst MEMO.PDF Motion To Authorize Appointment Of Public Works Maintenance Worker Dave Perrault, City Administrator MEMO.PDF Motion To Approve Joint Powers Agreement With The Minnesota Department Of Military Affairs –Sanitary Sewer Lift Stations And Related Facilities Maintenance Todd Blomstrom, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Purchase Of Replacement Pressure Reducing Valve (PRV) - Arden Manor Todd Blomstrom, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor: David Grant Councilmembers: Brenda Holden Fran Holmes Dave McClung Steve Scott Regular City Council Agenda May 11, 2020 7:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. This meeting can be accessed remotely by joining via Zoom T o join the Zoom Meeting via your computer, click this link (or copy and paste it into a new browser): https://us02web.zoom.us/j/87298958070 This meeting will be streamed live on local Cable Channel 16 and available for playback on our website. CALL TO ORDER 1. 2. 3. 4. 4.A. Documents: 4.B. Documents: 4.C. Documents: 5. 5.A. Documents: 6. 6.A. Documents: 6.B. Documents: 6.C. Documents: 6.D. Documents: 7. 8. 9. 10. 11. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault, City Administrator MEMO.PDF COVID -19 Update Dave Perrault, City Administrator MEMO.PDF Transportation Update Todd Blomstrom, Public Works Director/City Engineer MEMO.PDF APPROVAL OF MINUTES April 20, 2020 City Council Work Session 04 -20 -20 -WS.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst MEMO.PDF Motion To Authorize Appointment Of Public Works Maintenance Worker Dave Perrault, City Administrator MEMO.PDF Motion To Approve Joint Powers Agreement With The Minnesota Department Of Military Affairs –Sanitary Sewer Lift Stations And Related Facilities Maintenance Todd Blomstrom, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Purchase Of Replacement Pressure Reducing Valve (PRV) - Arden Manor Todd Blomstrom, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council Agenda May 11, 2020 7:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting can be accessed remotely by joining via ZoomTo join the Zoom Meeting via your computer, click this link (or copy and paste it into a new browser): https://us02web.zoom.us/j/87298958070This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.4.A.Documents: 4.B. Documents: 4.C. Documents: 5. 5.A. Documents: 6. 6.A. Documents: 6.B. Documents: 6.C. Documents: 6.D. Documents: 7. 8. 9. 10. 11. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateDave Perrault, City Administrator MEMO.PDFCOVID-19 UpdateDave Perrault, City Administrator MEMO.PDFTransportation UpdateTodd Blomstrom, Public Works Director/City Engineer MEMO.PDFAPPROVAL OF MINUTESApril 20, 2020 City Council Work Session04-20 -20 -WS.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting Analyst MEMO.PDFMotion To Authorize Appointment Of Public Works Maintenance WorkerDave Perrault, City Administrator MEMO.PDFMotion To Approve Joint Powers Agreement With The Minnesota Department Of Military Affairs –Sanitary Sewer Lift Stations And Related Facilities MaintenanceTodd Blomstrom, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Purchase Of Replacement Pressure Reducing Valve (PRV) - Arden Manor Todd Blomstrom, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council Agenda May 11, 2020 7:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting can be accessed remotely by joining via ZoomTo join the Zoom Meeting via your computer, click this link (or copy and paste it into a new browser): https://us02web.zoom.us/j/87298958070This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.4.A.Documents:4.B.Documents:4.C.Documents:5.5.A.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents: 6.D. Documents: 7. 8. 9. 10. 11. Page 1 of 1 STAFF COMMENTS – 4A MEMORANDUM DATE: May 11, 2020 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update Budgeted Amount: Actual Amount: Funding Source: $ $ $ A verbal update will be provided at the City Council meeting. Page 1 of 1 STAFF COMMENTS – 4B MEMORANDUM DATE: TO: FROM: May 11, 2020 Honorable Mayor and City Councilmembers Dave Perrault, City Administrator SUBJECT: COVID-19 Update Budgeted Amount: Actual Amount: Funding Source: $ $ $ A verbal update will be provided at the City Council meeting. Page 1 of 1 STAFF COMMENTS – 4C MEMORANDUM DATE: May 11, 2020 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Todd Blomstrom, Public Works Director/City Engineer SUBJECT: Transportation Update Budgeted Amount: Actual Amount: Funding Source: $ $ $ A verbal update will be provided at the City Council meeting. Approved: May 11, 2020 CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION APRIL 20, 2020 5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the City Council Work Session at 5:01 p.m. Note: On March 20th, the Mayor signed a determination allowing Councilmembers to participate in City Council meetings via telephone pursuant to State Statute 13D.021 Present via Telephone: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Steve Scott Absent: None Also present: City Administrator Dave Perrault, Public Works Director/City Engineer Todd Blomstrom, Finance Director Gayle Bauman, Community Development Manager/City Planner Mike Mrosla, Associate Planner Joe Hartmann, Public Works Superintendent Jeff Frid, Deputy City Clerk Jolene Trauba Also Present via Telephone: Scott Moe with Launch Properties; Brian Wurdeman with Kimley Horn and Jordan Horejsi from HRGreen Consultants Councilmember Holden requested the Council discuss Off-Sale Alcohol Sales prior to the Council Tracker. 1.AGENDA ITEMS A.Launch Properties (Pace Site) Associate Planner Hartmann stated Launch Properties submitted an application for Concept Plan Review for a proposed grocery store and secondary retail/restaurant business at 3737 Lexington Avenue on the former Pace building site. The property is zoned B-3 Service Business District and is guided as Commercial use on the 2040 Land Use Plan. Associate Planner Hartmann explained the property is currently owned by Pace Industries, LLC, which recently closed their facility. The existing building was used for manufacturing and office ARDEN HILLS CITY COUNCIL WORK SESSION – APRIL 20, 2020 2 space. The Subject Property comprises two parcels totaling approximately 2.5 acres. The Applicant is proposing to remove the existing building. The Applicant is proposing to redevelop the site on behalf of a national supermarket chain with plans to incorporate a secondary retail or restaurant use on the parcel closest to Lexington Avenue. Once completed, the Applicant is proposing to build a 20,000 square foot grocery store on the site and a 3,600 square foot retail space on the lot. Staff commented further on the proposal and requested feedback from the Council. Scott Moe, Launch Properties, thanked the Council for their time. He discussed his site plan in detail with the Council noting he was proposing to tear down the large building in order to make way for a large national grocer. He reported the grocer has requested to remain confidential at this time. He stated the City would be proud to have this business in the community. He discussed how COVID-19 has impacted this project. It was his hope the project could begin this summer with the large grocer and an outlot retailer. Councilmember Holden asked what a high quality national grocer was defined. Mr. Moe reported he was proposing to bring a high quality national grocery chain into the community that had a very good reputation. Councilmember Holden asked if the applicant was requesting any variances. Community Development Manager/City Planner Mrosla reported the applicant would need setback variances but would be meeting all other City design standard requirements. He commented further on the proposed setback variances that would be required. Councilmember Holden inquired if a drive-thru would be necessary. Mr. Moe anticipated a drive-thru would be required whether a bank or coffee use were to locate on the retail outlot. Councilmember Holmes commented on the flexibility requirements that were being requested by the applicant. She stated this was very concerning to her. Mr. Moe indicated he was not requesting flexibility on the use or the quality of the tenant. In addition, he would not be asking for flexibility on the building materials. He stated he was asking for flexibility on the setbacks and parking requirements. He was of the opinion that the City’s parking requirements were out of context for the grocer market. Mayor Grant stated the parcel only had so much real estate. He explained the minimum setbacks have been reduced which gave the developer more parking space. He questioned if the site could be redesigned to reduce the need for flexibility with setbacks. Mr. Moe deferred this question to Civil Engineer Brian Wurdeman. Brian Wurdeman, Kimley Horn, stated he was proposing to have 131 parking stalls one the site. He has been told by the grocer that the site should have 80 to 90 parking stalls leaving the ARDEN HILLS CITY COUNCIL WORK SESSION – APRIL 20, 2020 3 remainder of the site for the retail outlot pad. He commented there may be some flexibility with the site but did not anticipate a huge change could be made to the setbacks on the site. He indicated the setbacks were equal to or greater than what the site had currently. Councilmember Holden explained she had concerns with the small setbacks and questioned where snow would be stored. Public Works Director/City Engineer Blomstrom stated this would be something addressed by staff during the Site Plan Review process. He commented this was an area for concern but noted the area proposed for zero setbacks, had a zero setback today. Councilmember Holden indicated she was against the zero setbacks. Councilmember Scott explained at this time he was throwing up a yellow flag for this project and stated he would like more work to be done on this project. Councilmember McClung stated he has had growing concerns with lack of information the City Council was receiving. He expressed concern with the setbacks requested and feared the developer was trying to put too much onto the site. He questioned if the retail/restaurant should be removed. He indicated he also would have to give this project a yellow flag, but was close to red. He requested more detail from the developer in order to gain support for the project. Mayor Grant commented this was a yellow flag project. He recommended the setbacks be reconsidered and the site be redesigned. He encouraged the applicant to reconsider the project design. Councilmember Holden asked if the applicant was requesting landscaping flexibility. Community Development Manager/City Planner Mrosla stated the proposed landscaping would be similar to what was currently on the site. It was noted there would be an increase in greenspace. Councilmember Holden questioned how the Council felt about another drive-thru in this area. Community Development Manager/City Planner Mrosla commented on the number of drive- thrus in this area. He explained the main consideration for the Council would be to decide how it feels about the three foot setback. Councilmember Holden stated she didn’t mind the drive-thru but stated she was against the three foot setback. She recommended the setback be at least 10 feet. Councilmember Holmes commented she could support a drive-thru and anticipated the City would have to change its ordinance regarding the distance between drive-thrus. She indicated she did have a problem with the proposed setbacks. ARDEN HILLS CITY COUNCIL WORK SESSION – APRIL 20, 2020 4 Mayor Grant explained he had a problem with the three foot setback and the zero setback. He noted he did not have a problem with the drive-thru. He encouraged the applicant to take the comments that have been voiced by the Council and to redesign his plans. Mr. Moe thanked the Council for the feedback. He noted his plans were very preliminary and indicated he would be using high quality building materials and landscaping. He explained he would continue to talk with the grocer in order to finalize the plans and to address the setback concerns. Mayor Grant recommended staff and the applicant consider sidewalks for the development. B. Abatement Process Discussion Associate Planner Hartmann stated the existing City Code process prescribed for abating properties can take anywhere from 20 days to over a month to complete from the time when the violation is first identified to the time when the abatement can be carried out. City Code section 602.05 requires the enforcing officer to serve a written notice of violation to the property owner on record. If the violation is not corrected within the time frame required, staff will follow up with a written notice that a public hearing will be convened for the City Council to determine if an order to abate is necessary. The public notice must be posted 10 days prior to the meeting. At the Council’s discretion staff will serve a written order to abate to the property owner outlining the date, time, and nature of the abatement to occur. Staff commented on the abatement process further and requested feedback from the Council. Councilmember Holmes explained many of the properties in need of abatement were rentals. She questioned if the City had a lot of abatement issues and stated if there were not that many issues perhaps staff time should be spent addressing other issues. Community Development Manager/City Planner Mrosla stated this matter was brought to the Council prior to summer to assist staff with addressing long grass issues. He indicated staff was working on other issues, but wanted to address the accelerated abatement process on behalf of Code Enforcement staff prior to lawn mowing season beginning.. He discussed how the accelerated program would assist staff in showing the City was taking action on properties. Mayor Grant commented he was concerned with fact a feedback mechanism was not in place between City staff and the City Council. He recommended staff consider putting such a mechanism in place in order to keep the Council apprised of staff’s actions. Councilmember Holden explained she supported the accelerated abatement process because she had a number of rental homes in her neighborhood. She believed the new process would provide staff with a better process going forward. She indicated she had concerns with the tree trimming given the fact it was difficult to get a hold of contractors. City Administrator Perrault questioned if the Council supported this process going forward. Mayor Grant supported the accelerated abatement process moving forward. The Council was in agreement. ARDEN HILLS CITY COUNCIL WORK SESSION – APRIL 20, 2020 5 C. Hazelnut Park Neighborhood (2021 PMP) Public Works Director/City Engineer Blomstrom stated the 2020-2024 Capital Improvement Program (CIP) identifies proposed street and utility improvements within the 2021 Pavement Management Program (PMP) area, consisting of Glenpaul, Edgewater, Jerrold and Prior Avenues. The project area includes approximately 140 single family homes and is generally referred to as the Hazelnut Park Neighborhood. Street improvements to Lake Valentine Road are also identified in the CIP as part of this project. Public Works Director/City Engineer Blomstrom explained residential development within the Hazelnut Park Neighborhood area began near County Road D and New Brighton Road, with initial homes constructed in the early 1940s. Development continued north and east with new subdivision plats approved in 1949 and 1951. The western 480 feet of Jerrold Avenue and western 600 feet of Edgewater Avenue were developed in the mid-1970s and early 1980s. Public Works Director/City Engineer Blomstrom reported staff is preparing a resolution ordering a feasibility study for the 2021 PMP for consideration by the City Council at the April 27, 2020 Regular City Council Meeting. The purpose of this memorandum is to provide a general description of the preliminary scope, budget and schedule for the project and seek any direction the Council may wish to provide as staff prepares the feasibility report and recommended special assessment roll. Staff commented further on the proposed street replacements and requested comments or questions from the Council. Councilmember Holden stated the assessment costs for the Glenpaul neighborhood was concerning to her. She questioned what kind of stormwater replacements were required. Public Works Director/City Engineer Blomstrom explained the stormwater requirements would be taken into consideration during the design phase of the project. He understood this was a sandy area so there would be less water runoff. Councilmember Holden anticipated that the majority of this neighborhood would not want curb and gutter. Public Works Director/City Engineer Blomstrom stated if this was a desire of the Council, staff could put this into the feasibility report. He indicated this decision would be up to the City Council. He noted that the work the City was proposing to complete along Lake Valentine Road would connect with the work being done by the Mounds View School District. Councilmember Scott commented he had a problem with telling residents they had to drive on gravel roads when they were paying for pavement. He recommended all water and sewer lines be investigated when the roads are being replaced. He stated he could support spot replacement of curbs. Councilmember McClung thanked staff for the thorough staff report. He stated he generally supported the project and recommended the drainage issues in the Glenpaul neighborhood be considered without all the bells and whistles. ARDEN HILLS CITY COUNCIL WORK SESSION – APRIL 20, 2020 6 Councilmember Scott questioned if the Glenpaul neighborhood were reconstructed without curb and gutter, would this reduce the life span of the road. Public Works Director/City Engineer Blomstrom explained curb and gutter does provide better drainage for a roadway. He indicated streets with curb and gutter generally do last longer than streets without curb and gutter when drainage ditches are not provided adjacent to the road surface. Councilmember Holmes requested staff provide the Council with the rating for Valentine Road. Public Works Director/City Engineer Blomstrom stated he could include this information in the Resolution documentation. Mayor Grant asked when State Aid dollars would be available to the City. Public Works Director/City Engineer Blomstrom stated this would occur in 2025. He commented on the projects that would be utilizing these funds in future years. Mayor Grant expressed concern with the fact the City had limited resources doing double duty at this time. In addition, the City was not certain how COVID-19 would impact finances. He questioned if the City Engineer had discussed this project with the Finance Director. Public Works Director/City Engineer Blomstrom explained he had discussed this project with Finance Director Bauman. He commented on how the feasibility report would define how the project would be funded by the City. He noted only one road within the Glenpaul neighborhood would qualify for State Aid funds, along with Lake Valentine Road. Mayor Grant indicated he would like more information regarding the budget for this project in order to support it going forward. He suggested the feasibility report include the project being done with and without curb and gutter. He stated he would like to understand what the assessments would be for the Glenpaul neighborhood. Councilmember Holden stated that an approximate assessment could be generally determined by dividing the street costs by the number of properties. She stated she had a concern with fixing up Lake Valentine Road without fixing the sewer line. She recommended this work be done at the same time. Public Works Director/City Engineer Blomstrom commented staff would be evaluating the condition of the sewer line and if work was needed this would be completed prior to work beginning on Lake Valentine Road. The City has dollars available for sewer lining to be done in 2020. Councilmember Holden explained she would like to have staff review the CIP to see when sewer lining would be completed given the fact the City would not be receiving any grant money from the Met Council for I&I. ARDEN HILLS CITY COUNCIL WORK SESSION – APRIL 20, 2020 7 Finance Director Bauman indicated she did not have the CIP in front of her and stated she would need to report back to the Council on this matter. Mayor Grant asked if the Council wanted to move forward with the feasibility study. The Council supported staff moving forward with the feasibility study. D. City Hall Parking Lot Update Public Works Director/City Engineer Blomstrom stated the 2020-2024 Capital Improvement Program identifies proposed reconstruction of the parking lot at City Hall in 2020. The project consultant has prepared a preliminary plan for the proposed parking lot improvements. The plan includes replacement of damaged sidewalk and concrete curb, replacement of sidewalk where vertical movement has created a trip hazard, site improvements for compliance with ADA requirements, replacement of existing light poles and fixtures, reconstruction of bituminous pavement, and drainage improvements. Public Works Director/City Engineer Blomstrom reported in an effort to contain project costs, the proposed improvements do not include modification of the existing parking lot configuration. The estimate assumes milling and removing the top four inches of the existing pavement, then reclaiming the remaining pavement to blend the bituminous material with the underlying aggregate base and stabilize the subgrade support for the new pavement. In addition, the entrance road would be crowned to shed water to the curb lines and conveyed runoff to the surface discharge points by new valley gutter. This design avoids the additional cost of installing storm sewer to address current drainage problems. The proposed costs were reviewed with the Council and staff requested direction on how to proceed. Councilmember Scott commented he supported this project being deferred. Councilmember McClung did not support the project being deferred, but was concerned about the cost of the project. He stated he needed to think about this project further before making a recommendation. Councilmember Holmes reported at this time she would like the Council to review the CIP in further detail prior to making a determination on the City Hall parking lot. She requested further information regarding the lighting options for the parking lot. Public Works Director/City Engineer Blomstrom discussed the lighting options available to the Council. Councilmember Holmes stated she could support the project moving forward but wanted the Council to take a closer look at the costs and options available. Councilmember Holden explained she wanted to see this project completed for safety purposes. She asked for further information regarding the drainage concerns. ARDEN HILLS CITY COUNCIL WORK SESSION – APRIL 20, 2020 8 Public Works Director/City Engineer Blomstrom discussed the drainage concerns that were occurring in the parking lot through an inverted crown. He described how the parking lot needed to be pitched in order to address this concern. Councilmember Holden supported the City keeping the lights as is, but recommended the parking lot project move forward. Mayor Grant was of the opinion this was an item the City could defer. He supported the City putting this project on the back burner for financial reasons. He understood staff safety was a concern and suggested a patch be considered for the parking lot for this year. E. Off Sale Alcohol Sales City Administrator Perrault explained Governor Walz had passed an executive order that would allow for the sale of beer and wine with curbside food orders for restaurants with liquor licenses. Mayor Grant reported this type of sales would only be allowed while the Stay at Home order was in place. He stated he understood businesses were hurting and for this reason, he supported the off sale alcohol sales with no restrictions. Councilmember McClung commented he supported this type of off sale liquor sales with no restrictions. Councilmember Scott agreed. Councilmember Holmes and Councilmember Holden supported the sales as well. F. Council Tracker City Administrator Perrault provided the Council with an update on the Council Tracker. After discussion no items were removed from the Tracker. 2. COUNCIL COMMENTS AND STAFF UPDATES Councilmember Scott thanked staff for working diligently to keep City services operational during this crisis. He encouraged staff to remain safe. He noted the City had received a little bit of blowback from the public after canceling all of the City’s summer programming. He anticipated the COVID-19 crisis was going to go longer than people anticipate and he supported the Council’s actions. Councilmember McClung thanked staff for all of their efforts in these uncertain times. Councilmember Holmes thanked staff and CTV for recording meetings. She commented at the last Council meeting she stated she received an email from a resident with respiratory issues and asked that staff put an alert on the website regarding recreational fires. She asked if staff would be addressing this issue. ARDEN HILLS CITY COUNCIL WORK SESSION – APRIL 20, 2020 9 City Administrator Perrault indicated he had discussed this with staff and would report back to Council on how this matter was being addressed. Mayor Grant stated the comment should be carefully be word stating the City allows recreational fires, but was encouraging residents at this time to be considerate of those who may have respiratory issues. Councilmember Holmes explained if there was confusion with her previous request, she would like feedback from staff. Councilmember Holmes questioned if staff had spoken to Ramsey County regarding property taxes. City Administrator Perrault commented he had spoken to Director Bauman regarding this matter and Ramsey County would be discussing this matter at their meeting on Tuesday, April 21st. He explained the City did not anticipate having a cash flow issue through July 15th given current level of cash flows on hand. Councilmember Holden indicated the E2 trail by Old Snelling had large cracks that should be fixed this year. Public Works Director/City Engineer Blomstrom explained this portion was still under warranty and he would investigate this further. Councilmember Holden commented on the feedback the City received regarding the cancelation of all summer recreation programs. She suggested staff offer further information regarding the staffing concerns on Facebook. Mayor Grant noted a face mask collection would be held on Saturday, April 25th. He commented these face masks would be utilized by senior living sites like Presbyterian Homes. Mayor Grant explained he received a call from the United States Census and he learned the City was doing quite well with its responses, which was just over 60%. He indicated he would encourage residents to fill out their census information at the Monday City Council meeting. ADJOURN Mayor Grant adjourned the City Council Work Session at 7:09 p.m. __________________________ __________________________ Jolene Trauba David Grant Deputy City Clerk Mayor CONSENT ITEM 6A MEMORANDUM DATE: May 11, 2020 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst SUBJECT: Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider A. Approve Claims and Payroll or B. Reject Claims and Payroll Background Payroll is processed biweekly and accounts payable is processed weekly. Budget Impact NA Attachments 2020 Payroll #9 ……………………………………………………………. $109,727.39 Total Payroll $109,727.39 Paid Claims---04/18/2020 through 05/01/2020 (Check Nos. 49267-49291 and ACH Checks) ……………………………... $102,038.49 Total Accounts Payable $102,038.49 Total Claims $211,765.88 CITY OF ARDEN HILLS PAYROLL # 9 CHECKS DATED: 05/01/20 Biweekly: 04/11/20 - 04/24/20 EMPLOYEE DEDUCTIONS AMT.Payment Method FIT 6,986.18 EFT SIT 3,224.52 EFT FICA Oasdi 4,727.30 EFT FICA Medicare 1,105.60 EFT TOTAL TAXES 16,043.60 Health Premium 1,573.81 A/P Check* Dental Premium 313.54 A/P Check* FSA Health Care Reimb. 0.00 A/P Check* FSA Dependent Care Reimb. 208.33 A/P Check* TOTAL FLEXIBLE SPENDING 2,095.68 HSA Health Saving 428.33 Health Care Savings Plan-Retirement 0.00 EFT Health Care Savings Plan-2% 437.61 EFT Health Care Savings Plan-4% 338.90 EFT TOTAL HEALTH SAVINGS 1,204.84 PERA 4,391.52 EFT ICMA 2,721.95 EFT Central Pension Fund-Union 460.80 A/P Check* MN State Retirement System 750.00 EFT TOTAL RETIREMENT 8,324.27 IUOE 49 Dues (Union) 105.00 A/P Check* LTD/STD Insurance 1,239.29 A/P Check* PERA Life Insurance 32.00 A/P Check* Life/Addl/Dep Life 132.94 A/P Check* Life/Addl non-tax 35.70 A/P Check* UNUM 19.51 A/P Check* AFLAC 22.76 EFT TOTAL VOLUNTARY 1,587.20 Total Employee Deductions 29,255.59 Net Payroll 0.00 Direct Deposit 50,218.52 EFT Gross Payroll Tie-Out 79,474.11 Plus City Paid Benefit 30,253.28 TOTAL PAYROLL COST 109,727.39 FICA TIE-OUT Gross Payroll 79,474.11 Less Total FSA 2,095.68 Less Total H.SA 1,204.84 Less Voluntary Ins 58.46 Less Non Taxable Reimbursement 270.00 Plus ICMA Employer 401.46 Net P/R Subject to FICA 76,246.59 FICA Oasdi @ 6.20% 4,727.30 FICA Medicare @ 1.45% 1,105.60 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax Deposit Service. Transfers are typically made up to two days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. 103.20 103.20 1,828.13 5,067.15 401.46 5,468.61 17,020.44 1,828.13 5,832.90 16,335.14 685.30 CITY BENEFIT 4,727.30 1,105.60 Accounts Payable User: Printed: Pang.Silseth 5/4/2020 3:20 PM Checks by Date - Detail by Check Date Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0192 Grainger, Inc 04/24/2020ACH 9498721753 Supplies 70.56 70.56Total for this ACH Check for Vendor 0192: 0327 Staples, Inc.04/24/2020ACH 3444861541 Supplies 147.12 3444861542 Supplies 33.45 180.57Total for this ACH Check for Vendor 0327: 0750 Verizon Wireless 04/24/2020ACH 9852305104 Service 4/11-5/10 1,175.54 1,175.54Total for this ACH Check for Vendor 0750: 0761 Electric Pump, Inc 04/24/2020ACH 0067816-IN Valve Repair LS#9 959.45 0067910-IN Karth Lake Pump 13,222.11 14,181.56Total for this ACH Check for Vendor 0761: 0940 Zee Medical Services Inc.04/24/2020ACH 54052130 First Aid Truck Kits 657.65 657.65Total for this ACH Check for Vendor 0940: 10363 Minute Maker Secretarial 04/24/2020ACH M1053 April 13th CC Meeting 148.00 148.00Total for this ACH Check for Vendor 10363: 1115 WSB & Associates, Inc.04/24/2020ACH R-014908-000-6 Lk Valentine Rd Ped & Traffic-March 1,776.00 R-015394-000-4 2020 GIS Service-March 1,028.50 R-015447-000-3 Old Snelling Ave & CRE E-March 1,304.75 4,109.25Total for this ACH Check for Vendor 1115: 2125 Max Arvidson 04/24/2020ACH 4222020 Water System Operator License 2020 23.00 23.00Total for this ACH Check for Vendor 2125: 3096 Auto Plus 04/24/2020ACH 039158719 Supplies 205.73 205.73Total for this ACH Check for Vendor 3096: CANON Canon Financial Services Inc.04/24/2020ACH 21304820 May Copier 214.42 21304820 May Copier 1,215.08 Page 1AP Checks by Date - Detail by Check Date (5/4/2020 3:20 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 1,429.50Total for this ACH Check for Vendor CANON: 10200 Badger State Inspection LLC 04/24/202049267 1000819 Escrow #447 3,200.00 3,200.00Total for Check Number 49267: 1193 Further Inc.04/24/202049268 15459658 April Participant Fees 63.55 15459658 March Participant Fee 3.95 67.50Total for Check Number 49268: 0600 NCPERS Group Life Ins 04/24/202049269 315800052020 May Insurance 64.00 64.00Total for Check Number 49269: NSCC North Suburban Communications Commission Inc.04/24/202049270 2020-501 Q1 2020 6,153.88 6,153.88Total for Check Number 49270: 10360 Northwestern Power Equipment Co, Inc 04/24/202049271 190448DJ-1 Valve & Spool Install 3,500.00 3,500.00Total for Check Number 49271: 35,166.74Total for 4/24/2020: 0189 Gopher State One-Call, Inc.05/01/2020ACH 30184 Locates-March 46.35 30184 Locates-March 46.35 30184 Locates-March 46.35 139.05Total for this ACH Check for Vendor 0189: 0192 Grainger, Inc 05/01/2020ACH 9491161759 Supplies 65.92 65.92Total for this ACH Check for Vendor 0192: 0230 MTI Distributing Co. Inc.05/01/2020ACH 1250053-00 Wheel Assembly 975.90 1251589-00 Pulley 27.15 1251851-00 Wheel Assembly 248.70 1,251.75Total for this ACH Check for Vendor 0230: 0327 Staples, Inc.05/01/2020ACH 3445218791 Supplies 193.83 3445218792 Supplies 46.18 3445218792 Supplies 205.18 3445267994 Supplies 8.74 453.93Total for this ACH Check for Vendor 0327: 0382 ICMA Retirement Trust - 106944 05/01/2020ACH PR 20-09 PR Batch 00100.05.2020 ICMA Employer Percent 401PR Batch 00100.05.2020 ICMA Employer Percent 401 401.46 PR 20-09 PR Batch 00100.05.2020 ICMA Employee Percent 401PR Batch 00100.05.2020 ICMA Employee Percent 401 347.93 Page 2AP Checks by Date - Detail by Check Date (5/4/2020 3:20 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 749.39Total for this ACH Check for Vendor 0382: 0387 ICMA Retirement Trust- #302482 05/01/2020ACH PR 20-09 PR Batch 00100.05.2020 ICMA Employee PercentPR Batch 00100.05.2020 ICMA Employee Percent 245.48 PR 20-09 PR Batch 00100.05.2020 ICMA Employee DeductionPR Batch 00100.05.2020 ICMA Employee Deduction 2,128.54 2,374.02Total for this ACH Check for Vendor 0387: 0549 Able Hose & Rubber LLC Inc.05/01/2020ACH 218906-001 Supplies 55.92 55.92Total for this ACH Check for Vendor 0549: 0772 ESS Brothers & Sons, Inc.05/01/2020ACH AA1625 Manhole/Catch Basin 1,674.30 AA1625 Manhole/Catch Basin 1,674.30 3,348.60Total for this ACH Check for Vendor 0772: 10343 Tim Beebe 05/01/2020ACH 42020 Expense Reimbursement 109.65 109.65Total for this ACH Check for Vendor 10343: 1125 Bolton & Menk, Inc.05/01/2020ACH 0248493 Planning Services: Feb8-Mar20 PC 19-002 180.00 0248493 Planning Services: Feb8-Mar20 PC 19-020 240.00 0248493 Planning Services: Feb8-Mar20 780.00 1,200.00Total for this ACH Check for Vendor 1125: 2226 Sharrow Lifting Products 05/01/2020ACH 137172 Cable Assembly 120.04 137720 Supplies 30.37 150.41Total for this ACH Check for Vendor 2226: 2490 Core & Main, LP 05/01/2020ACH M221050 HYD Extention 1,045.54 1,045.54Total for this ACH Check for Vendor 2490: 5665 Metering & Technology Solution Inc.05/01/2020ACH 16761 Meter-National Guard 264.02 16761 Meter-National Guard 645.00 909.02Total for this ACH Check for Vendor 5665: 6060 Batteries Plus 05/01/2020ACH P26136095 Supplies 22.95 22.95Total for this ACH Check for Vendor 6060: 7025 On Site Companies -OSSTC Inc.05/01/2020ACH 0000908330 Restrooms 4/18-5/15 285.00 285.00Total for this ACH Check for Vendor 7025: 8032 Pace Analytical Field Svc Inc.05/01/2020ACH 1220-3031 Feb Drinking Water Survey 698.00 1220-3032 March Drinking Water Survey 679.25 Page 3AP Checks by Date - Detail by Check Date (5/4/2020 3:20 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 1,377.25Total for this ACH Check for Vendor 8032: ALPI Allegra Print & Imaging Inc.05/01/2020ACH 160969 April Newsletter 1,714.73 1,714.73Total for this ACH Check for Vendor ALPI: GRANTD David Grant 05/01/2020ACH 42920 Mileage Reimbursement 78.22 78.22Total for this ACH Check for Vendor GRANTD: JOHC Johnson Controls Inc.05/01/2020ACH 1-95973040410 AHU #3 Fan Repair 2,120.35 2,120.35Total for this ACH Check for Vendor JOHC: 0131 Beisswenger's Do It Best 05/01/202049272 281415 Supplies 7.99 287804 Supplies 6.78 14.77Total for Check Number 49272: CPF1 Central Pension Fund 05/01/202049273 184503.420 April Pension 960.00 960.00Total for Check Number 49273: 0719 City of St. Paul 05/01/202049274 IN40669 Asphalt Purchase-March 1,164.75 1,164.75Total for Check Number 49274: 10395 Jay Fehrman 05/01/202049275 4262020 Refund: Perry Park Rental 11.33 4262020 Refund: Perry Park Rental 153.67 165.00Total for Check Number 49275: 10392 Nancy Hansen 05/01/202049276 20PYGL00 Refund: Golf Lessons 70.00 70.00Total for Check Number 49276: 10218 HR Green Inc.05/01/202049277 134124 Shorewood Drive- March 8,020.75 134124 City Hall Parking Lot- March 10,358.57 18,379.32Total for Check Number 49277: 10393 Sharifah Iqbal 05/01/202049278 20SYTT01 Refund: Tyke Time Hazelnut 15.00 15.00Total for Check Number 49278: 10394 Bette Larson 05/01/202049279 20SAFC03 Refund: June Foot Care Clinic 35.00 35.00Total for Check Number 49279: 5443 Metro Products, Inc.05/01/202049280 151071 Supplies 335.58 Page 4AP Checks by Date - Detail by Check Date (5/4/2020 3:20 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 335.58Total for Check Number 49280: 1058 MIDC Enterprises Inc.05/01/202049281 10044711 Supplies 101.77 101.77Total for Check Number 49281: 0155 Office of MN IT Services 05/01/202049282 W20030581 March Phones 736.58 736.58Total for Check Number 49282: 1074 Precision Landscape & Tree Inc.05/01/202049283 81050 Tree Removal 2/3/20 3,200.00 3,200.00Total for Check Number 49283: 3100 Provident Life and Accident Ins Co 05/01/202049284 E0471136.0420 April Insurance 39.02 39.02Total for Check Number 49284: 0811 Ramsey County 05/01/202049285 FLEET-000549 March Fuel 1,907.03 PRK-001738 Q1 2020 Soil & Water Inspections 1,642.93 PRK-001738 Q1 2020 Soil & Water Inspections 131.60 PUBW-018595 Q1 2020 Brine Purchase 854.95 PUBW-018604 Q1 2020 Salt Purchase 14,237.00 PUBW-018606 Rock Purchase-January 365.40 19,138.91Total for Check Number 49285: 2785 Ramsey County Environmental Health 05/01/202049286 596429 Hazardous Waste License Renewal 91.00 91.00Total for Check Number 49286: 6748 Reliance Standard 05/01/202049287 GL154938-0520 May Insurance 1,636.06 1,636.06Total for Check Number 49287: 6225 Sand Creek EAP LLC 05/01/202049288 SDC1102-IN PW Org Development 3/23 295.00 295.00Total for Check Number 49288: 5576 Schindler Elevator Corp.05/01/202049289 8105329411 annual elevator inspection 1,040.55 1,040.55Total for Check Number 49289: 10217 Sonic Window Washing LLC 05/01/202049290 3308 Window Washing 799.00 799.00Total for Check Number 49290: 3099 Tri-State Bobcat, Inc.-Little Canada 05/01/202049291 A70267 Window Guard 872.74 E28200 Tiller Rental-Community Gardens 330.00 Page 5AP Checks by Date - Detail by Check Date (5/4/2020 3:20 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 1,202.74Total for Check Number 49291: 66,871.75Total for 5/1/2020: Report Total (54 checks): 102,038.49 Page 6AP Checks by Date - Detail by Check Date (5/4/2020 3:20 PM) DATE: May 11, 2020 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Authorization to Appoint Public Works Maintenance Worker Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider The Council should consider making the following appointment: -Matthew Seifert to the position of Public Works Maintenance Worker at Step One in the Union Contract pay scale, all other benefits will begin at “Year 0”. Background The City of Arden Hills currently has a vacancy for a Public Works Maintenance Worker in the Public Works Department. Following a recruitment for the position, Matthew Seifert has been identified as the best applicant, and staff is requesting that the City Council officially approve this appointment. This is a union position and falls under the collective bargaining agreement and the City’s personnel policy. Budget Impact This position is a previously budgeted full-time position and will not adversely affect the budget. Attachment N/A CONSENT ITEM – 6B MEMORANDUM Page 1 of 2 CONSENT ITEM – 6C MEMORANDUM DATE: May 11, 2020 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Todd Blomstrom, Public Works Director/City Engineer SUBJECT: Joint Powers Agreement with the Minnesota Department of Military Affairs Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider The City Council is requested to consider approval of a Joint Powers Agreement between the City of Arden Hills and the Minnesota Department of Military Affairs for Improvements, Operations and Maintenance of Sanitary Sewer Lift Stations and Related Facilities. Background A proposed Joint Powers Agreement was developed between the City and Minnesota Department of Military Affairs to address the conveyance of wastewater downstream of the National Guard Readiness Center site as provided in Attachment A. The purpose of the agreement is to avoid the discharge of wastewater from the Readiness Center site that would exceed the capacity of the downstream sanitary sewer system. Wastewater from the Readiness Center site currently flows to a sewer lift station located in the northwest quadrant of Paul Kirkwood Drive and Hamline Avenue. This State owned and maintained lift station (State Lift Station) discharges into the City’s gravity sanitary sewer system along Highway 96 and south along Snelling Avenue. Wastewater from the Ramsey County Sheriff and Public Works facility currently flows to a City owned sewer lift station (Lift Station 14) located in the southwest quadrant of Paul Kirkwood Drive and Hamline Avenue, discharging downstream to the same City sanitary sewer system along Highway 96. A location map is provided in Attachment B. The combined pumping capacity for the State Lift Station and Lift Station 14 exceeds the downstream capacity of City sanitary sewer system if both lift stations were to operate simultaneously. The recommended Joint Powers Agreement would require the Minnesota Department of Military Affairs to Page 2 of 2 provide a communication connection between the two lift stations to coordinate their pumping cycle times and prevent the two stations from operating simultaneously. The agreement also limits future increases in pumping rates that would interfere with the capacity for the downstream sanitary sewer system. The City Lift Station No. 14 runs at a lower frequency, with run times for approximately 2 to 4 minutes per cycle, with a total of about 15 cycles per day. Coordination of the City and State lift station run times should not result in significant challenges. Financial Impact Under the terms of the recommended Joint Powers Agreement, the Minnesota Department of Military Affairs is responsible for cost associated with the improvements necessary to coordinate the operations of the two lift stations. City costs for implementation of the agreement are anticipated to be minimal. Attachments Attachment A – Joint Powers Agreement Attachment B – Location Map for Lift Stations Page | 1 209534v3 JOINT POWERS AGREEMENT BETWEEN THE CITY OF ARDEN HILLS AND THE MINNESOTA DEPARTMENT OF MILITARY AFFAIRS FOR IMPROVEMENTS, OPERATIONS AND MAINTENANCE OF SANITARY SEWER LIFT STATIONS AND RELATED FACILITIES THIS AGREEMENT (“Agreement”) is entered into between the CITY OF ARDEN HILLS, a Minnesota municipal corporation (“City”) and the MINNESOTA DEPARTMENT OF MILITARY AFFAIRS, a State Agency (“STATE”), hereafter collectively referred to as the "Parties". WHEREAS, the STATE is constructing a new building commonly referred to as the Arden Hills Readiness Center located at 4800 Hamline Avenue, Arden Hills, Minnesota (“Readiness Center”); and WHEREAS, the Readiness Center will generate increased wastewater discharge flow from the STATE property to a STATE sanitary sewer lift station located in the northwest quadrant of Paul Kirkwood Drive and Hamline Avenue in Arden Hills, (“STATE Lift Station”); and WHEREAS, the STATE Lift Station discharges downstream into the public sanitary sewer system owned and operated by the City; and WHEREAS, the City owns and operates sanitary sewer lift station Number 14 located in the southwest quadrant of Paul Kirkwood Drive and Hamline Avenue, (“Lift Station 14”); and WHEREAS, engineering and hydraulic analysis conducted by a STATE consultant has determined that the combined flow rate from both the STATE Lift Station and Lift Station 14 exceeds the conveyance capacity of the downstream public sanitary sewer system when both lift stations function simultaneously; and WHEREAS, the City and STATE have concluded that improvements are necessary to provide communications and controls between the STATE Lift Station and Lift Station 14 to coordinate pumping times and prevent both lift stations from operating simultaneously; and WHEREAS, the Parties intend this Agreement to establish the respective and joint responsibilities of the Parties in constructing, operating, repairing and maintaining the STATE Lift Station and Lift Station Number 14. NOW, THEREFORE, the Parties agree as follows: 1. CONSTRUCTION, OPERATION, MAINTENANCE AND REPAIR COSTS. (a) STATE has hired the City’s system integration consultant InControl Inc. to develop plans and specifications to provide for a communication and control connection between Lift Station 14 and the STATE Lift Station (“Improvements”) and submit said plans and specifications to the City for review and approval. City approval shall not be unreasonably withheld. Page | 2 209534v3 (b) Plans and specification shall be developed to prevent the City and STATE Lift Stations’ pumps from activating or operating simultaneously. (c) The STATE Lift Station shall be subordinate, with the operation of Lift Station 14 taking precedence in activation times and run times. City and STATE shall prohibit increases in wastewater discharge pumping conveyance rates through their respective lift stations that would unreasonably interfere with the necessary regular operation of STATE Lift Station, Lift Station 14 and the downstream sanitary sewer system. (d) City and STATE representatives shall monitor flow and activation rates of their respective lift stations and coordinate programming for the control system to optimize the functions of both lift stations to the extent practical. (e) The Improvements shall include an alarm system monitored by STATE in the event of communication failure between the two lift stations. (f) STATE shall contract with InControl, Inc. to furnish, install and construct the Improvements approved by the City, at the sole expense of the STATE. (g) Installation and testing of the Improvements shall be completed and accepted by the City prior to occupancy of the Readiness Center to prevent increased wastewater flows from the STATE property prior to coordination of the two lift stations. (h) STATE will be responsible for maintenance, routine testing and upkeep of the Improvements throughout the service life of the STATE Lift Station. (i) STATE representatives shall contact the City’s Public Works Superintendent should STATE need access to the control cabinet for Lift Station 14 to complete construction, maintenance and repairs of the Improvements. (j) STATE representatives shall conduct a minimum of one meeting per year with the City’s Public Works Superintendent to perform a field review and evaluation of the functions and operability of the Improvements. (k) The City assumes no liability, monitoring obligations, or maintenance obligations related to the STATE Lift Station and the Improvements. (l) The STATE assumes no liability, monitoring obligations, or maintenance obligations related to the CITY Lift Station. 2. TERM. This Agreement shall be effective from the date of execution by both Parties and shall continue until all the obligations are completed unless terminated in accordance with law or the terms of this Agreement. 3. OWNERSHIP. For purposes of insurance and operations, each Party shall continue Page | 3 209534v3 to own its own Lift Station. [Signatures contained on following page.] IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be duly executed as of the dates shown. Dated: __________________, 2020. CITY OF ARDEN HILLS By ________________________________ David Grant, Mayor And_______________________________ Dave Perrault, City Administrator Dated: 21 April 2020. MINNESOTA DEPARTMENT OF MILITARY AFFAIRS By ________________________________ Donald J. Kerr [print name] Its Executive Director (with delegated authority) Lege nd Lift Sta tion Sanitary Manho les Sanitary Pi pe Muni ci pal Bou nda ry City Mask May 6, 2020 Map P owered By DataLink 1 in = 752 ft ± Page 1 of 1 CONSENT ITEM – 6D MEMORANDUM DATE: May 11, 2020 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Todd Blomstrom, Public Works Director/City Engineer SUBJECT: Purchase of Replacement Pressure Reducing Valve Budgeted Amount: Actual Amount: Funding Source: $0 $8,900 Water Utility Council Should Consider The City Council is requested to consider authorization to purchase a replacement pressure reducing valve with an estimated cost of $8,900. Background The City’s water distribution system includes pressure reducing valves (PRVs) located on each of the two water service connections to Arden Manor. The purpose of the PRVs is to maintain water pressure at approximately 60 psi and reduce the potential for water main breaks within Arden Manor. The northern PRV for Arden Manor was replaced during the Highway 10 water main project in 2019. The second PRV located along Highway 96 has been in service for more than 30 years and has exceeded the recommended service life. This PRV can no long be adjusted to set a specific downstream water pressure in conjunction with the new PRV on the northern water service. A quotation from Northwestern Power Equipment Company to replace the PRV along Highway 96 is provided in Attachment A. Northwestern Power Equipment furnished the replacement components for the northern PRV last year. Staff recommends approval of the quotation. Financial Impact The recommended purchase is not specifically identified within the 2020 operating budget for the water utility but there are available funds to cover this purchase. Staff became aware of functional problems after completing replacement of the northern PRV in late 2019. An attempt to repair the existing PRV was not successful. Funding for the purchase is recommended from the operating budget under system equipment and repairs, improvements other than buildings (44030). Attachment Attachment A – Quotation for PRV Replacement QUOTE TM Company: City of Arden Hills Darin Kluck Contact: Jeff Frid djkluck@nwpeco.com Project: Manufactured Home Park - South PRV (c) 612.240.9105 Quote Number: 20078-A (o) 651.628.0683 4.27.2020 Item Qty. Unit Description Unit Price [$] Value [$] 1 2 1 4” Cla-Val Model 90G-01BCDSVYKCKDKX Pressure Reducing Valve, ductile iron body, stainless steel internals, 150# FLGD, with stainless steel isolation valves, opening and closing speed controls, check feature, “Y” strainer with blowoff, epoxy coated inside and out, Dura-Kleen stem, all wetted parts either epoxy coated or stainless steel. labor and material to remove existing 4” PRV • Confined space entry Exclusions: • After hours rates • Repair or replacement of any piping, fittings, valves or equipment found to be defective other than specified 5,900 3,000 TOTAL NET PRICE $8,900 Pricing Comments Taxes and Freight not included Start-up included with item #2 Quote valid for 60 days Submittals 1-3 Days after receipt of order Delivery: 2-4 weeks, Term: Net 30 Days, FOB: Shipping point