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HomeMy WebLinkAbout06-22-2020-R Mayor: Address: David GrantItras 1245 W Highway 96 Arden Hills MN 55112 Councilmembers: ,--ARZENIHILLS Phone: Brenda Holden 651-792-7800 Fran Holmes Regular City Council Dave McClung Agenda Website: Steve Scott June 22 2020 www.cityofardenhills.org 7:00 p.m. City Hall City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well-maintained infrastructure, fiscal soundness, and our long-standing tradition as a desirable City in which to live, work, and play. This meeting can be accessed remotely by joining via Zoom To join the Zoom Meeting via your computer, click this link (or copy and paste it into a new browser): https://us02web.zoom.us/j/84050654583 This meeting will be streamed live on local Cable Channel 16 and available for playback on our website. CALL TO ORDER 1. APPROVAL OF AGENDA 2. PUBLIC INQUIRIES/INFORMATIONAL This is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting. 3. RESPONSE TO PUBLIC INQUIRIES 3.A. Public Inquiry Response From May 26, 2020 City Council Meeting Dave Perrault, City Administrator Documents: MEMO.PDF 4. STAFF COMMENTS 4.A. Rice Creek Commons (TCAAP)And Joint Development Authority(JDA) Update Dave Perrault, City Administrator Documents: MEMO.PDF 4.B. COVID-19 Update Dave Perrault, City Administrator Documents: MEMO.PDF 4.C. Transportation Update Todd Blomstrom, Public Works Director/City Administrator Documents: MEMO.PDF 5. APPROVAL OF MINUTES 5.A. May 18, 2020 City Council Work Session Documents: 05-18-20-WS.PDF 5.13. May 26, 2020 Regular City Council Documents: 05-26-20-R.PDF 5.C. May 28, 2020 Special City Council Documents: 05-28-20-SR.PDF 6. CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. 6.A. Motion To Approve Claims And Payroll Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst Documents: MEMO.PDF 6.B. Motion To Adopt COVID-19 Preparedness Plan Dave Perrault, City Administrator Documents: MEMO.PDF ATTACHMENT A.PDF 6.C. Motion To Approve Professional Services Agreement For Services Related To Lift Station No. 10 - Bolton & Menk Todd Blomstrom, Public Works Director/City Administrator Documents: MEMO.PDF ATTACHMENT A.PDF 6.D. Motion To Approve Payment No. 4 - Bituminous Roadways - Tennis Court Improvements At Cummings And Royal Hills Parks Todd Blomstrom, Public Works Director/City Administrator Documents: MEMO.PDF ATTACHMENT A.PDF 7. PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. 8. PUBLIC HEARINGS 8.A. Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director Mary Tomnitz, Accounting Clerk Documents: MEMO.PDF 8.13. Planning Case 20-003 - Variance And Preliminary Plat- Ecko Estates - 3246 New Brighton Rd Mike Mrosla, Community Development Manager/City Planner Documents: MEMO.PDF ATTACHMENT A- APPLICATION.PDF ATTACHMENT B - LOCATION MAP.PDF ATTACHMENT C - VAR LETTER.PDF ATTACHMENT D - 11 X17.PDF ATTACHMENT E - LOT WIDTH MAP.PDF ATTACHMENT F - COMMENTS.PDF ATTACHMENT G - PC MEMO.PDF ATTACHMENT H - PC MINUTES.PDF ATTACHMENT I - CC PP.PDF 8.C. Planning Case 20-005 - Master Planned Unit Development And Preliminary/Final Plat- 2 Pine Tree Drive - Bethel University(Anderson Center) Mike Mrosla, Community Development Manager/City Planner Documents: MEMO.PDF ATTACHMENT A-APPLICATION.PDF ATTACHMENT B - LOCATION MAP.PDF ATTACHMENT C - ANDERSON CENTER SUBDIVISION1.PDF ATTACHMENT D - TRAILS.PDF ATTACHMENT E -11X17 PLANS.PDF ATTACHMENT F -PUBLIC COMMENTS.PDF ATTACHMENT G -ENGINEERING COMMENTS.PDF ATTACHMENT H - PC MEMO.PDF ATTACHMENT I - PC MINUTES.PDF ATTACHMENT J - CC PRESENTATION.PDF 9. NEW BUSINESS 9.A. Resolution 2020-025 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Gayle Bauman, Finance Director Mary Tomnitz, Accounting Clerk Documents: MEMO.PDF ATTACHMENT A.PDF 9.B. Resolution 2020-026 Approving Variance And Preliminary Plat- Planning Case 20-003 - Ecko Estates - 3246 New Brighton Rd Mike Mrosla, Community Development Manager/City Planner Documents: MEMO.PDF ATTACHMENT A.PDF 9.C. Planning Case 20-005 - Master Planned Unit Development And Preliminary/Final Plat- 2 Pine Tree Drive - Bethel University (Anderson Center) Mike Mrosla, Community Development Manager/City Planner Documents: MEMO.PDF 10. UNFINISHED BUSINESS 11. COUNCIL/STAFF COMMENTS ADJOURN RESPONSE TO PUBLIC INQUIRIES—3A Itu.- ----ARPEN HILLS MEMORANDUM DATE: June 22, 2020 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Public Inquiry Responses from May 26, 2020 City Council meeting Budgeted Amount: Actual Amount: Funding Source: A verbal update will be provided at the City Council meeting. Page 1 of 1 STAFF COMMENTS—4A Itn., � DEN HILLS MEMORANDUM DATE: June 22, 2020 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Rice Creek Commons (TCAAP) and Joint Development Authority(JDA) Update Budgeted Amount: Actual Amount: Funding Source: A verbal update will be provided at the City Council meeting. Page 1 of 1 STAFF COMMENTS—4B Itn., -,--A DEN HILLS MEMORANDUM DATE: June 22, 2020 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: COVID-19 Update Budgeted Amount: Actual Amount: Funding Source: A verbal update will be provided at the City Council meeting. Page 1 of 1 STAFF COMMENTS—4C Itn., -,--A DEN HILLS MEMORANDUM DATE: June 22, 2020 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Todd Blomstrom, Public Works Director/City Engineer SUBJECT: Transportation Update Budgeted Amount: Actual Amount: Funding Source: A verbal update will be provided at the City Council meeting. Page 1 of 1 Ito, DRAFT ,---ARDEN HILLS Approved: June 22, 2020 CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION MAY 189 2020 5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the City Council Work Session at 5:01 p.m. Note: On March 20, the Mayor signed a determination allowing Councilmembers to participate in City Council meetings via telephone pursuant to State Statute 13D.021 Present via Telephone: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Steve Scott Absent: None Also present: City Administrator Dave Perrault, Public Works Director/City Engineer Todd Blomstrom, Finance Director Gayle Bauman, Community Development Manager/City Planner Mike Mrosla, Assistant City Engineer, Engineer in Training David Swearingen, Deputy City Clerk Jolene Trauba, Green Corps Representative Danica Mooney-Jones Also Present via Telephone: Lake Johanna Fire Chief Tim Boehlke, Assistant Chief Eric Nordeen, Deputy Chief Kris Rewald and Deputy Chief Matt Sather, Recreation Coordinator Sara Knoll Councilmember Holden requested the Council not discuss Items H and I. 1. AGENDA ITEMS A. 2020 State of the City Meeting City Administrator Perrault asked if in light of the COVID-19 concerns, Council would like to postpone or cancel the 2020 State of the City. Mayor Grant felt a high-level state of the city given by him could be videotaped and residents could view it on the City website. ARDEN HILLS CITY COUNCIL WORK SESSION—MAY 1812020 2 Councilmember Scott said he watched the Shoreview and Roseville presentations that had no formal gathering. He would be in favor of the Mayor issuing a statement. Councilmember Holden agreed with the Mayor. Councilmember McClung agreed that an offsite gathering was ideal and liked the idea of having some type of communication from the City. He suggested a Zoom meeting might allow for a more interactive session. Councilmember Holmes agreed with a short presentation by CTV with the Mayor. B. Lake Johanna Fire Department Proposed Station Location Update City Administrator Perrault noted that Chief Boehlke of the Lake Johanna Fire Department was present (via telephone) to discuss the proposed station location search. This remains a fire department project. Please note that the university is planning on splitting the northern piece of their property into two parcels, the fire department is only pursuing the parcel closer to Pine Tree Drive. City Administrator Perrault stated the Lake Johanna Fire Department has served Arden Hills, Shoreview, and North Oaks since 1943, and serves approximately 42,000 residents today. The department responded to 3,820 calls in 2019 and is expecting to surpass 6,000 calls by 2026 due to pending development projects. The department has evolved from a Paid-On-Call (POC) department to a mix of career positions and 24/7 duty crews, totaling approximately eighty firefighters. The 24/7 duty crews allow firefighters to respond quickly from their respective stations increasing their effectiveness and shortening response times. As the department continues to evolve, a needs study was commissioned by the board of directors to assist in future planning. City Administrator Perrault reported the needs study was conducted by Buetow 2 Architects and found the fire department did not have adequate space or facilities and noted several shortcomings with Station 4 (3615 Victoria St, Shoreview) including, but not limited to, (a) it was not designed for full-time staffing; (b) the trucks were smaller when the station was designed; (c) no room for expansion; (d) no support spaces or additional storage spaces; and (e) no training or de-contamination spaces. The study recommended the fire department construct a new station with adequate space and facilities to last the department for the next fifty years and close Station Four. The study highlighted the new station should be at least three to four acres, able to accommodate six drive thru bays, and include training, support, and administrative offices. The recommended location was between Lexington Ave and Snelling Ave along County Road E. The fire department researched potential locations, and based on its size, location, and current development status, highlighted the property to the north of the Anderson Center as its first choice. A copy of the needs study is available on the City's website under the proposed station's webpage. Additional information regarding the project and FAQ's can also be found on the development page. City Administrator Perrault explained that at the direction of the board of directors, the fire department began discussions with Bethel about potentially selling a piece of their property to the fire station. The university was open to selling a piece of their property and hired a real estate ARDEN HILLS CITY COUNCIL WORK SESSION—MAY 1812020 3 consultant to assist them in the negotiations. Following negotiations, a letter of intent (LOI) was reached between the fire department and Bethel, which outlined major points in the deal, and now the department is seeking to move forward with a purchase agreement. The purchase agreement is being brought forward to the Lake Johanna Board of Directors on May 20, 2020 for discussion and potential direction to have the fire chief move forward. The purchase agreement includes a contingency period which is 60 days after the preliminary plat is approved by the city and tentatively scheduled for June Planning Commission and City Council meetings. City Administrator Perrault noted the major points of the Purchase Agreement are: The fire department will purchase the land for $1,350,000. The fire department will pay 1/3 or $325,000, whichever is less, of the cost to relocate the current access road for the Anderson Center. Bethel will request the City waive its traditional park dedication fees for the fire department proposal. City Administrator Perrault said should a purchase agreement be reached, the cities would be responsible for funding their respective portions of the purchase price and road cost. Generally, the cities fund the fire department's operating and capital costs based on a formula that is used in the budgeting process; for Arden Hills this currently equates to 25%, with Shoreview and North Oaks being responsible for 61% and 14%, respectively. Based on that formula, Arden Hills would be responsible for $417,000 assuming the purchase price and the maximum amount for the road relocation, which could be less depending on final costs (this does not take into account a potential $300,000 contribution from the fire department's General Fund). City Administrator Perrault explained the fire station is only seeking to acquire the property at this stage, timing of construction for a future station has not been approved by the board of directors or vetted by the three cities. The City represents one vote on the LJFD Board of Directors, there are also representatives from the cities of Shoreview and North Oaks, as well as the fire department. If the board directs the fire department to sign the purchase agreement, then the process would continue and the fire department would continue with their due diligence of the site. If the board directs the fire department to move forward, the next steps would be the Fire Chief sign the purchase agreement, Bethel University would work with the City on a preliminary and final plat to subdivide the northern piece of their property into two parcels and following approval of a lot split and if the fire department and Bethel come to an agreement, the fire department would take ownership over their parcel. Future fire station construction would be at the direction of the board of directors. City Administrator Perrault said some of the major point to be discussed include paying for the land, how the project would be bonded for and how each city would pay back their respective portions of the bond, municipal fees for the City of Arden hills including park dedication, plan review, building permit fees, local WAC and SAC, development approvals, and timing of construction. City Administrator Perrault noted the Budget impact provided does not include any excess fund transfers, land acquisition costs or future fire station costs. Councilmember Holden asked for a better explanation of waiving the park dedication fees. ARDEN HILLS CITY COUNCIL WORK SESSION—MAY 1812020 4 Community Development Manager/City Planner Mrosla responded that the park dedication fee would be addressed when the development agreement is executed. The fee would be split into the two parcels and addressed as the applications come to the City. Councilmember Holden asked why the location recommendation was between Lexington and Snelling on County Road E. Lake Johanna Fire Chief Boehlke replied that the needs study highlighted several possible locations in the general southern Arden Hills/Shoreview area. As the fire department started looking at locations they felt this was the best corridor for quick north/south/east/west access and to be off a busy road. Councilmember Holden asked about the trails, trees and Crepeau Park. Community Development Manager/City Planner Mrosla said the subdivision is for two lots, there are trails and one has wetlands. There are no active applications so the impact isn't known, however City Codes will be used to mandate tree and trail replacement. Councilmember Holmes asked about trails to the south of the Anderson Center. Community Development Manager/City Planner Mrosla responded that there is no desire by Bethel University to modify the trails on the southern piece of the property. Councilmember Holmes asked if the land at the fire station on Victoria would be sold and those funds be contributed to the purchase of the Anderson Center land. Chief Boehlke stated that the property that Station Four sits on is owned by the City of Shoreview. Councilmember Holmes expressed concerned about the analysis of bonding and felt there were only cons for Arden Hills, along with the City fees that are being considered to be waived. Finance Director Gayle Bauman said there have been no deep discussions on those items, they are listed as things to be considered in the future. As we move through the CIP process we will put together a more detailed analysis. Councilmember Holmes requested that the fire department put information on their website about the possible location of the fire station and stress the importance of the fire service. Chief Boelke said they plan to include a tremendous amount of information after the purchase agreement is signed for the property. Mayor Grant asked about previous improvements to the fire stations. Chief Boelke replied that in 2012 sleeping quarters were added to two stations. All three cities shared the costs but he wasn't sure if some fees were waived. ARDEN HILLS CITY COUNCIL WORK SESSION—MAY 1812020 5 Mayor Grant felt that Arden Hills shouldn't waive City fees. Discussion ensued regarding park dedication fees. It was ultimately decided to be sure the purchase agreement was worded in such a way that the City could impose or reduce the park dedication fees at a later date. It was acknowledged that park dedication fees can be waived if the fire department purchased the property, but if another entity purchases it then park dedication fees would apply. The other parcel would also pay a park dedication fee if it were to be developed. Councilmember McClung asked about the purchase agreement closing and contingency dates, if they find something unexpected can they terminate the agreement? Chief Boehlke replied that was correct. He noted that soil borings have been done and results are forthcoming. The architect has been in contact with Rice Creek Watershed about the wetlands. Councilmember McClung asked what things they would be able to do at the new station that they can't do at the current stations, as well as architectural improvements that will make things safer for the firefighters. Chief Boehlke responded that live fire training is done in Maplewood. The new station would have training for ropes, fire simulations etc. The layout would incorporate safety measures for hot, warm and cold zones for decontamination. The building is expected to last 50+years. Mayor Grant asked if the Council wanted Chief Boehlke and the Fire Board to move forward with the purchase agreement. Councilmember Holden said she felt it wouldn't be possible to build a new station in 2022 as suggested by the memo. Chief Boehlke replied that the timing of the building is dependent on the three cities in the agreement. City Administrator Perrault noted the date in the packet was arbitrary. All three cities understood the date could be changed. Councilmember McClung said that acquiring the land was the important thing, followed by starting the discussion of when to build. He felt the Fire Board and all three cities are on board it won't happen. Chief Boehlke added that there may be a recommendation from the Board but all three cities need to be able to fund their portions of the project. He would expect the City Councils to discuss the timing of the build. City Administrator Perrault commented that an item in the agreement between the cities could say that construction will not begin without agreement between the three cities. Mayor Grant noted there was no pushback from the Council on the purchase of the property. ARDEN HILLS CITY COUNCIL WORK SESSION—MAY 1812020 6 After further discussion on the three cities agreement it was decided that Chief Boehlke should sign the purchase agreement for the Anderson Center property. Mayor Grant reiterated that Arden Hills won't be waiving building permit fees, plan review fees etc. Chief Boehlke thanked the Council for their support. C. Recreation Staffing and COVID-19 City Administrator Perrault reported the Personnel Committee directed staff to bring forward to Council information regarding ongoing recreation staffing and COVID-19 implications. At a previous meeting, the City Council directed staff to cancel all recreation programming through the summer season due to COVID-19 concerns. Cancelling programs was not an easy decision but felt it was necessary to protect the health of our residents and staff, and allow residents and seasonal staff to adjust their summer plans accordingly. With summer programs being cancelled, staff brought forward to the Personnel Committee proposed supplemental duties during the summer season for the recreation positions. These duties were not necessarily specific to recreation staff however they provided support or assistance to other departments in the City. The Personnel Committee preferred not to supplement recreation personnel with additional duties, but rather focus on core recreation duties and augment staffing levels to accommodate ongoing operations. With the absence of summer recreation programming, it is anticipated that the recreation duties could be accomplished by the equivalent of a single full-time employee. City Administrator Perrault explained if the Council directs staff to have recreation only focus on core duties, options that may be considered include reduced hours for both the Recreation Programmer and Recreation Coordinator totaling forty hours per week or temporary furlough of one of the recreation employees until normal operations can resume. At this time staff is requesting Council to consider only temporary options. If Council directs staff to move forward augmenting the recreation employees' duties, staff would request the flexibility to work internally and bring forward a proposal at a future regular City Council meeting for approval. City Administrator Perrault noted that budget numbers show there is about a $10,000 loss to the city with the programs being cancelled. That number includes seasonal but not full time staff. Councilmember Holden thought they had to furlough or lay someone off. She expressed disappointment in the last eight weeks the recreation staff hasn't produced any online classes like coloring, sing-a-longs, and book reading. She was wondering why the list of potential things to do haven't been done in the past eight weeks. Councilmember Holmes added that she didn't think we'll have a robust program in the fall. She is disappointed in the information provided for tennis and art classes because it doesn't include number of students and costs of the programs. While some of the duties on the list are important she thought they could be continued after August. Councilmember Scott felt with the cancellation of summer programs he didn't think a second full time staff member could be supported and concurred in furloughing one staff member. ARDEN HILLS CITY COUNCIL WORK SESSION—MAY 1812020 7 Councilmember McClung agreed. Councilmember Holmes stated the Personnel Committee had requested the information from the Public Works Director but felt the entire Council should consider the options. Councilmember Holden indicated there wasn't a need for someone in the Recreation department to do tree inspections or park and trail boundary inspections as Public Works is in the field. Public Works Director/City Engineer Blomstrom noted that there is a certified tree inspector in Public Works and the Recreation Coordinator is also a certified tree inspector. He explained the process for boundary surveys for parks and trails requires someone documenting the encroachment so it can move to enforcement. Council agreed that as a result of COVID-19 the Parks and Rec staff would need to be limited. City Administrator Perrault requested that Council allow staff to discuss internally and decide how to curtail hours to the equivalent of one full time employee due to COVID-19. If they would like to consider a permanent change to the staffing model that would be a separate discussion. Councilmember Holden stated the need to furlough one someone. Mayor Grant agreed. Councilmember Holden wished to furlough one person full time. She said it's not fair to the taxpayers of Arden Hills to be paying salaries for no product. City Administrator Perrault said the item can be brought for approval at the May 26 Council meeting. Mayor Grant asked to have the Council informed of the staff s recommendation by Thursday. D. COVID-19 Operations and Summer Hours Discussion City Administrator Perrault stated the Governor's latest guidance allowed retail to open at a reduced capacity and allowed for groups of 10 or less to gather. Staff is continuing to work some staff remotely and some staff rotating in to the office, and following CDC guidelines. They are proposing new hours for the Public Works Department. He asked when Council may be ready to bring City Hall staff back and/or open to the public. Also, some cities are opening park playground equipment and staff would like direction for our parks. Public Works Director/City Engineer Blomstrom requested support from the Council to move to a more efficient work schedule and bring the crews back to hours that more closely resemble normal work hours. They are proposing to keep staff split and staggered by one hour to provide for better social distancing. There would be different start, break, lunch and end times. Councilmember Holden suggested the shifts start at 6:30 and 7:30 instead of 6:00 and 7:00. ARDEN HILLS CITY COUNCIL WORK SESSION—MAY 1812020 8 Councilmember Holmes asked about seasonal staff taking their breaks inside with the other staff in hot weather. Public Works Director/City Engineer Blomstrom said in an effort to reduce the number of employees at the Public Works facility they would try to keep seasonal staff in the field for breaks provided the weather was cooperative, but they would make accommodations on very hot days so they could come into a climate-controlled area for lunch. He can provide a schedule of lunch times. Discussion ensued regarding the area mower and truck operations. Councilmember Holmes wondered if the Public Works staff should wear a mask when less than six feet from each other. Public Works Director/City Engineer Blomstrom said the plan could be amended to state that. Councilmember Holden felt summer hours for office staff should be foregone. Mayor Grant said they should discuss if staff should come back to the office. Councilmember Holmes said the Governor's plan still says staff should work from home if they can. City Administrator Perrault noted that one metric some cities are using to bring staff back is when retail operations are allowed to continue. As of May 18, retail is allowed at 50% capacity, and some cities are reopening their doors to the public and/or having staff come back per normal. Mayor Grant felt they may have to forego summer hours but he did see staff back in the office but how much and when he didn't know. Councilmember Scott agreed to dispense with summer hours but wondered about opening the front desk, at least partially. He proposed having customers coming into City Hall wear a mask. Mayor Grant the decision may need to be left to the City Administrator with the general direction of encouraging more people to come into the office starting June 1. Councilmember Holden said the City Administrator should figure out what he needs and decide who he needs in the office regardless of how some staff feel about coming back. Administrator Perrault indicated that during the Stay at Home and Safe at Home time periods there haven't been any complaints about City Hall being closed but he thought once the order gets lifted we may see complaints. Retail opening may not be a good metric but he thinks people will see it as having more freedom to move around and feel they should be able to enter public buildings. From his perspective more staff could be rotated in more frequently. If Council has a hard date when they would like full staff back or the doors open he would like that direction. Councilmember Holmes thought they could bring more staff back only if we open the doors. ARDEN HILLS CITY COUNCIL WORK SESSION—MAY 1812020 9 Councilmember McClung suggested the City Administrator be given authority to bring additional staff in as needed and revisit opening the building closer to June 1. Mayor Grant suggested scheduling a short work session on May 28 assuming the Governor will be making more announcements by that time and until then staff could be encouraged to come in if they choose but the doors will remain closed to the public. City Administrator Perrault wondered if Council would like to reopen City playgrounds. After discussion it was decided to open playgrounds but post that they are not disinfected and to use at your own risk. E. COVID-19 Impacts on City Budget Finance Director Bauman stated that staff has been looking into potential impacts on the City's finances related to COVID-19. The first topic is liquor licenses and what length of time the Council would like to consider possibly waiving the license fees. Each week of credit for liquor license fees equates to $745. Mayor Grant said the time frame would be from when they were told they had to close until they could have drive-up sales. Finance Director Bauman explained that City Hall rent had an estimated loss of$1,000, revenue loss on Park Facility rental fees is about $4,000. Unemployment costs are mostly for temporary seasonal employees, based on notifications to date the maximum amount the City would be liable for is $9, 212 over the next 52 weeks. In regard to utility revenue, commercial usage is expected to drop and residential usage is expected to increase. They are unable to determine impact, if any, until the quarterly billing. They are not proposing waiving late fees but have delayed processing them. Recreation programs are projecting a net impact on the budget of $10,000. MSA state street aid could drop in future years as gas tax collections have decreased. There will be a delay in the totality of the first-half of property taxes collected but that won't have a cash flow impact on the City at this time. Permit fees and revenue are up over that last two years so she is not projecting much of an impact. Total budget impact could be up to $33,000. If emergency funding is made available to the City, we would currently be eligible for up to $11,712. Council agreed to not waive late fees on utility bills. There was no other discussion on other items. F. HVAC Discussion City Administrator Perrault reported this was a follow up to the February work session where Council directed staff to solicit independent design proposals for the HVAC replacement at City Hall. Requests for proposals were sent to six firms and proposals were received from five. The proposals range from $46,200 to $99,780. Staff s recommendation is to move forward with Paulson and Clark who scored the highest. The City currently has $350,000 budgeted for this project in the Equipment, Building, Replacement Fund but the final cost for purchasing equipment ARDEN HILLS CITY COUNCIL WORK SESSION—MAY 1812020 10 and installation is unknown at this time. If Council wants to move forward, staff would notify Paulson and Clark and bring to a Council meeting for formal approval. Discussion ensued. Staff was directed to bring the Paulson and Clark design and project management proposal forward. G. Clean Up Day Discussion Moved to a future meeting. H. B2 Discussion Moved to a future meeting. I. Work Order System Update Moved to a future meeting. J. Internship Discussion Councilmember Holden suggested an intern make a grant database. Councilmember McClung was supportive of that. Mayor Grant stated the internship would be paid for by the College of St. Benedict. Councilmembers Scott and Holmes agreed to the internship possibility. Mayor Grant directed staff to pursue the internship possibility. K. Council Tracker No discussion. 2. COUNCIL COMMENTS AND STAFF UPDATES None ADJOURN Mayor Grant adjourned the City Council Work Session at 8:01p.m. Jolene Trauba David Grant Deputy City Clerk Mayor DRAFT ,---AI�ZEN HILLS Approved: June 22, 2020 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING MAY 269 2020 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Note: On March 20, the Mayor signed a determination allowing Councilmembers to participate in City Council meetings via telephone pursuant to State Statute 13D.021 Present via Telephone: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Steve Scott Absent: None Also present: City Administrator Dave Perrault; Finance Director Gayle Bauman; Public Works Director/City Engineer Todd Blomstrom; Community Development Director/City Planner Mike Mrosla; Associate Planner Joe Hartmann; City Attorney Joel Jamnik (via telephone); and City Clerk Julie Hanson 1. APPROVAL OF AGENDA MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the meeting agenda as presented. A roll call vote was taken. The motion carried unanimously (5-0). 2. PUBLIC INQUIRIES/INFORMATIONAL Brenda Goldman, 1146 Walden Place, stated she was the proud mother of four children and has lived in Arden Hills since 1993. She commented on the Council's last worksession meeting and discussed the proposed fire station that would be located on Bethel property. She explained she was concerned with the project timeline. She encouraged the City to further consider the costs for the proposed fire station and recommended another location be pursued. ARDEN HILLS CITY COUNCIL—MAY 2612020 2 3. RESPONSE TO PUBLIC INQUIRIES None. 4. PRESENTATION A. 2019 Financial Statements Aaron Nielsen, MMKR, provided the Council with a presentation on the City's 2019 audit and financial statements. He explained the City received a clean or unmodified opinion on its 2019 financials. He reviewed the General Fund in detail with the Council noting revenues and expenditures from the past year. He then discussed the City's enterprise funds. He commended the City on its strong financial position and asked for comments or questions. Councilmember Holmes questioned if there was anything the City could do to further delegate the financial responsibilities. Mr. Nielsen stated it was not unusual for a City of this size to have a smaller financial department. He believed Arden Hill's staff was incorporating the appropriate steps to have the proper checks and balances in place. He explained it was more challenging with respect to capital assets or journal entries, to ensure that transactions are posted accurately. He stated he could look at this process again next year if there are additional controls that could be put in place. Finance Director Bauman indicated this was a common comment for cities the size of Arden Hills. She discussed how journal entries are made by two people and how other tasks were signed off by two different staff members. Councilmember Holmes supported the Council discussing this issue further to avoid future audit concerns. Mayor Grant questioned how large the City's financial department would have to be in order to eliminate the segregation of duties concern. Mr. Nielsen reported two or three additional staff members might be required. Mayor Grant thanked Mr. Nielsen for his report. He requested staff place the segregation of duties item on the July worksession for further discussion. 5. STAFF COMMENTS A. Rice Creek Commons (TCAAP) and Joint Development Authority(JDA) Update City Administrator Perrault provided an update on TCAAP stating litigation with Ramsey County was ongoing. ARDEN HILLS CITY COUNCIL—MAY 2612020 3 B. COVID-19 Update City Administrator Perrault provided Council with a COVID-19 update. He encouraged residents to visit the City's website for the most current and up to date information regarding COVID-19. He reported the Minnesota Department of Health and CDC also had websites with current guidelines and recommendations. He explained the City of Arden Hills remains in a peacetime state of emergency and City Hall will remain closed until further notice. He indicated City staff remains operational and can be reached via phone or email. He explained the Stay at Home Order from the governor has been changed to a Stay Safe order. Information regarding the Stay Safe order was available on the State of Minnesota's website. He reminded the public about the sheriff s office COVID-19 help team, and gave their phone number 651-448-3 874. C. Transportation Update Public Works Director/City Engineer Blomstrom reported project construction has begun on the I-3 5 W MNPAS S project. He stated bridge beams and decking work were being installed on the County Road I bridge. He reported grading work along the central portion of the corridor was being completed at this time and noise walls were being installed. He explained further information regarding the I-3 5W MNPAS S project was available on MnDOT's website. Public Works Director/City Engineer Blomstrom stated MnDOT conducted a virtual open house on May 19th for the temporary closure of the median at Snelling Avenue and Hamline Avenue. He reported additional comments or questions regarding this project can be submitted to MnDOT through May 31 t Councilmember Holden asked what the next process would be for the intersection at Snelling Avenue and Hamline Avenue. Public Works Director/City Engineer Blomstrom explained MnDOT would be taking in all of the comments through May 31 St. After that time, MnDOT would be making a recommendation to staff and this recommendation would be reviewed by the City Council. He indicated MnDOT holds the ultimate authority for making access decisions along their roadways. Councilmember Holden questioned if the City would be required to give municipal consent on this item. Public Works Director/City Engineer Blomstrom reported this access closure would not require municipal consent. 6. APPROVAL OF MINUTES A. April 27, 2020, Regular City Council B. April 30, 2020, Special City Council Work Session C. May 11, 2020, Regular City Council Councilmember Holden commented she had one correction to the May 11 th Regular City Council meeting minutes and this correction was provided to the City Clerk. ARDEN HILLS CITY COUNCIL—MAY 26, 2020 4 MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the April 27, 2020, Regular City Council meeting minutes, April 30, 2020, Special City Council Work Session meeting minutes; and May 11, 2020, Regular City Council meeting minutes as amended. A roll call vote was taken. The motion carried unanimously (5-0). 7. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve 2019 City Financial Statements and Audit C. Motion to Approve Temporary Layoff of Recreation Coordinator D. Motion to Authorize Prorated Refund of On-Sale Liquor License Fees Due to COVID-19 E. Motion to Approve Proposal for Engineering Services — HVAC Replacement/ Upgrade MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. A roll call vote was taken. The motion carried unanimously (5-0). 8. PULLED CONSENT ITEMS None. 9. PUBLIC HEARINGS None. 10. NEW BUSINESS A. Resolution 2020-022—Planning Case 20-008—3244 Sandeen Road -Variance Associate Planner Hartmann stated Richard Priore ("Applicant") is requesting flexibility with the floor area ratio requirement (FAR) to build a house with a FAR of 0.34. The maximum FAR allowed under City ordinance for properties in the Subject Property's district is 0.30. The Subject Property is zoned R-2, Single and Two Family Residential District and is guided as Low Density Residential in the 2040 Comprehensive Plan. The Subject Property is currently a vacant lot on Lake Johanna. The former owners demolished the existing house on 3244 Sandeen Road prior to selling the property to the current owner. The current owners previously received approval to build a single family home with a 30 foot front setback. At its January 27, 2020 meeting, the City Council approved a 10 foot front yard setback variance for the subject property. Associate Planner Hartmann reported the Subject Property is a legal non-conforming lot as it is 50 feet in width and has a gross lot area of 9,900 square feet. The R2 district standards require a minimum lot width of 85 feet and 11,000 square feet. In addition, a bluff is located on the Lake Johanna side of the Subject Property that further restricts the buildable area on the parcel. The ARDEN HILLS CITY COUNCIL—MAY 2612020 5 proposed variance will not impact any setback requirements and the property will otherwise conform to all of the provisions for the R-2 district. Associate Planner Hartmann reviewed the Plan Evaluation, Variance Requirements and offered the following Findings of Fact: 1. City Staff received a land use application for a variance request to increase the allowable FAR on a single family dwelling at the Subject Property 3244 Sandeen Road. 2. A single-family detached dwelling is a permitted use in the R-2 district. 3. The Subject Property is non-conforming with the R-2 districts standards for minimum lot width and area requirements. 4. The proposed additional floor area would be below grade and wholly within the principal structure of the house. 5. The proposed development of the subject parcel would conform to all other requirements and standards of the R-2 district. 6. A variance may be granted if enforcement of a provision in the zoning ordinance would cause the landowner practical difficulties. 7. Variances are only permitted when they are in harmony with the general purposes and intent of the ordinance. Associate Planner Hartmann stated the Planning Commission recommended approval by a 7-0 vote of Planning Case 20-008 for a Variance at 3244 Sandeen Road, based on the findings of fact and the submitted plans in the May 6, 2020 Report to the Planning Commission, as amended by the following conditions: 1. A Building Permit shall be issued prior to commencement of construction. 2. The proposed building shall conform to all other standards and regulations in the City Code. Councilmember Holden asked if the applicant was aware of the fact they would need a variance to build a home on this lot prior to purchasing the land. Associate Planner Hartmann explained the applicants were aware of this fact. He discussed how the requested variance would allow for more livable space. Councilmember Holden questioned if the City had rules about livable space above garages. Community Development Manager/City Planner Mrosla discussed how the City calculates FAR for finished space above garages. Mayor Grant asked if someone driving by this home would be able to visually see a difference if the variance were approved. Community Development Manager/City Planner Mrosla commented a passerby would not be able to see a difference. He explained the proposed building meets all other buildings requirements and could be built per the normal building process. ARDEN HILLS CITY COUNCIL—MAY 26, 2020 6 Mayor Grant inquired where the additional floor area would be located. Community Development Manager/City Planner Mrosla indicated the extra floor area would be located above the garage and in the basement. Mayor Grant asked if there were homes in Arden Hills that have livable space above the garage. Community Development Manager/City Planner Mrosla stated there were homes with livable space above the garage but noted these homes met the City's FAR ratio. Councilmember McClung questioned why this item was being brought to the Council now and not with the original variance request. Associate Planner Hartmann explained the applicants originally wanted the 30 foot front yard setback to have more space to build the house. However, since that time the plans for the house have changed in order to create more livable space which created the request for an increased FAR. Councilmember McClung recalled there being a discussion of livable space and FAR and he was concerned this request was just coming forward now. Community Development Manager/City Planner Mrosla reported the applicant made a request in November to have a FAR and front yard variance. He explained in November the Planning Commission tabled action on the item to allow the applicant to do more research. At the time, the applicants hired a different architect and did not pursue the FAR variance and only requested front yard setback variance. Mayor Grant commented the applicants were aware of the lot size when they purchased the property. He asked if staff would characterize this lot as being narrow and sloping to the lake. Associate Planner Hartmann explained the lot was narrow and there were topography issues. He indicated the property did not meet the minimum lot size for this zoning district which restricted the amount of buildable area. Mayor Grant questioned if there were any issues of water or sewer lines crossing the property. Associate Planner Hartmann stated he was not aware of this concern. Councilmember Holden commented the applicants have designed a house that meets building requirements that does not require a variance. For this reason, she would not be able to support a variance at this time. Councilmember Holmes stated she saw the practical difficulties for this lot and for this reason she supported the home having the additional useable space. She indicated she could support the requested variance given the fact the outside of the home would not look different one way or the other. ARDEN HILLS CITY COUNCIL—MAY 26, 2020 7 Councilmember Scott reported if the variance were not granted the home would look exactly the same as if the variance were granted. He explained the extra space was being requested to accommodate a child with special needs. Councilmember McClung stated he did not support the variance request. MOTION: Councilmember Holmes moved and Councilmember Scott seconded a motion to adopt Resolution 2020-022 approving Planning Case 20-008 for a Variance at 3244 Sandeen, based on the findings of fact and the submitted plans, as amended by the two (2) conditions in the May 6, 2020, Report to the City_ Council. A roll call vote was taken. The motion carried 3-2 (Councilmember Holden and McClung opposed). B. Resolution 2020-023 —Planning Case 20-004—Venus Avenue- Variance Associate Planner Hartmann stated the Applicants are requesting a variance to build a deck and walkway structure in the front of a single-family detached dwelling on the Subject Property that would encroach into the front yard setback. The Subject Property is zoned R-1, Single Family Residential District and is guided as a Low Density Residential use in the 2040 Comprehensive Plan. The existing walkway and deck is original to the Subject Property and predates the adoption of the Zoning Code. The Applicants are requesting flexibility on the front setback requirement to build a larger deck that would exceed the dimensions of the current deck. The Subject Property is a legal non-conforming lot. Associate Planner Hartmann reported the Subject Property is 120 feet in length and has a lot area of 12,500 square feet. The R1 district standards require a minimum lot length of 130 feet and a minimum size of 14,000 square feet. In addition, the topography of the front yard is unique due to the courtyard designed by the original owner. The proposed variance will not impact any other setback requirements besides the front setback flexibility requested and the property will otherwise conform to all provisions for the R-1 district. Associate Planner Hartmann reviewed the Plan Evaluation, Variance Requirements and offered the following Findings of Fact: 1. City Staff received a land use application for a request to build a replacement deck for a single family dwelling at the Subject Property 1741 Venus Avenue. 2. A deck on a single-family detached dwelling is a permitted use in the R-1 district. 3. The proposed walkway is necessary as the means of egress out the front door of the house. 4. The Subject Property is non-conforming with the R-1 districts standards for minimum lot length and area requirements. 5. The Subject Property is nonconforming due to the sunken elevation of the front yard. 6. The proposed deck and walkway would encroach into the front setback a combined 28 feet. 7. The proposed development of the subject parcel would conform to all other requirements and standards of the R-1 district. 8. A variance may be granted if enforcement of a provision in the zoning ordinance would cause the landowner practical difficulties. ARDEN HILLS CITY COUNCIL—MAY 26, 2020 8 9. Variances are only permitted when they are in harmony with the general purposes and intent of the ordinance. Associate Planner Hartmann stated the Planning Commission recommended approval by a 4-2 vote of Planning Case 20-004 for a variance at 1741 Venus Avenue, based on the findings of fact and the submitted plans in the May 6, 2020 Report to the Planning Commission, as amended by the following conditions: 1. Prior to issuance of a Building Permit, engineering department staff shall review a revised landscaping plan to ensure no impacts to the right-of-way. 2. A Building Permit shall be issued prior to commencement of construction. 3. The proposed building shall conform to all standards and regulations in the City Code. Mayor Grant requested further information regarding the existing deck and how this compared to the proposed deck. Associate Planner Hartmann reviewed the new deck plans in comparison to the existing deck. Mayor Grant noted the new deck would be wider than the existing deck. He questioned how the walkway width would be changed with the new plans. Associate Planner Hartmann reported the existing walkway was 3.8 feet wide and the new walkway would be 12 feet wide. Councilmember Holden asked if the applicant was informed as to the City's front porch standards. Associate Planner Hartmann indicated this information was discussed with the applicant. Councilmember Holden inquired if the applicant had a patio or deck on the back of the home. Associate Planner Hartmann stated the applicants had a patio on the back of the home. Mayor Grant questioned if applicant was aware of the fact the deck would cover the windows in the basement. Jennifer Granick 1741 Venus Avenue, explained the current deck covers three windows and noted the new deck would only cover two windows. She indicated the windows that were being covered were for the laundry room. Councilmember Scott asked if public safety (police, fire or medical) could respond to the home if the walkway were not in place. Ms. Granick stated without the walkway public safety would gain access to the house through the garage. She commented the straightest access to the home was across the bridge and into the front door. ARDEN HILLS CITY COUNCIL—MAY 2612020 9 Councilmember Holden indicated the plans for the deck were beautiful but she could not support a large deck in the front yard. She understood the home currently had a deck, but she didn't support the expansion of the deck. Councilmember Holmes explained there were no decks in front yards in Arden Hills. She did not understand why this home did not have a porch. She explained she could support a front porch and bridge/walkway but did not support the oversized deck on the front of the home. Councilmember McClung stated he feels similarly. He reported the Council crafted a front porch ordinance and this was brought to the applicants' attention. He indicated the expansion of the deck was not something he could support. He encouraged the residents to consider a front porch. He explained he could not support the requested variance. He believed approving this variance would set a dangerous precedent. Councilmember Scott asked if the neighbors had provided any feedback on the request. Associate Planner Hartmann stated in general the neighbors supported the variance request for the expanded deck. Councilmember Scott discussed how the new deck railing system would have a more sleek design and would be less visible. Mayor Grant asked if this were a porch how far out could it go from the house. Associate Planner Hartmann reported per City Code a porch could extend out 10 feet from the house. He noted a deck could extend out from the front of a house 6 feet and the applicants were requesting 12 feet. Mayor Grant stated given the Ordinance the City had in place he would not be able to support the requested deck expansion. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to adopt Resolution 2020-023 denying Planning Case 20-004 for a variance at 1741 Venus Avenue based on the findings of fact and that the property already has reasonable use, there was not a covered porch, the City does not allow decks in the front _yard, and the proposed deck would encroach even further into the front _yard setback. Councilmember Holmes stated the deck was a problematic issue. She commented the walkway was not so much of a concern for her. She encouraged the applicant to come back to the City with a new plan. Mayor Grant questioned what the next step would be for the applicants if he plans were denied. Community Development Manager/City Planner Mrosla reported the applicants could come back with similar plans in six months or a new plan sooner than six months. He explained if the item were tabled the applicants could revise the plans. ARDEN HILLS CITY COUNCIL—MAY 26, 2020 10 Mayor Grant asked if applicants could replace the existing deck, walkway and steps. Community Development Manager/City Planner Mrosla indicated the deck and walkway could be replaced as is without increasing the deck width. He noted if the deck were replaced as is this would not have to come before the City Council. Councilmember Holmes stated the Council was in agreement a walkway of some sort was appropriate. She asked if the applicant would be amenable to a porch versus a deck. She questioned if the applicant would consider amending the plans to add a porch versus a deck. She inquired if action on the item should be tabled to allow for the plans to be amended or if the Council should deny the request. Mayor Grant explained if action on the item were tabled the applicants would be allowed to bring the item back versus if the item were denied the applicants would have to reapply. William Tourdot 1741 Venus Avenue, reported he had not considered a porch because this would block a great deal of light coming into the house. He reported he got into this situation because the landscape architect had not taken into consideration the front yard setback. He noted the deck was currently 28 feet from the property line. He indicated he had not considered a covered porch, but he would be willing to consider this. Mr. Tourdot requested the Council table action on this item to allow him time to reconsider the plans. Councilmember Holden requested comment from the City Attorney on how to proceed. City Attorney Jamnik stated the variance request was a Council decision. He advised the Council could table action, but this would require a 60 day extension to the Planning Case. He reported the City was well within this window, so the City did not require the applicant's permission to extend for 60 days. Councilmember Holden withdrew her motion to deny the variance request. Councilmember Holmes stated she withdrew her second to the motion. MOTION: Councilmember Holden moved and Mayor Grant seconded a motion to table action on Planning Case 20-004 for a variance at 1741 Venus Avenue to allow the applicant time to revise the plans to include existing City Ordinance front porch standards. A roll call vote was taken. The motion carried (5-0). C. Resolution 2020-024 — Allowing Flexibility for Local Businesses During Local Emergency for CODIV-19 City Administrator Perrault stated by the Governor's Executive Order, bars, restaurants, and other places of public accommodation were ordered closed on March 17, 2020. Since the Governor's order in March, a gradual loosening of the restrictions have taken place. During his May 20, 2020 press conference, Governor Walz did encourage cities to work with their local ARDEN HILLS CITY COUNCIL—MAY 2612020 11 businesses on how they can assist in re-opening while complying with his directives. The question most frequently brought up is how this will impact restaurants and bars. As of June 1 st, restaurants and bars are allowed to offer outdoor dining under certain conditions, to include but not limited to, (a) no more than four persons, or six if a family unit, at a table, (b) reservations are required, (c) masks or shields must be worn by staff, (d) and no more than fifty persons. The City Council may want to temporarily give staff the discretion to administratively review business requests to utilize additional space outside of their building that they would not normally be allowed to use without a variance or otherwise prohibited by City Code. Upon initial review of City Code, flexibility would be needed under section 1325 Subd. 6 J regarding Site Furnishing and Seating Areas; also, flexibility may be needed if businesses will fall below their parking requirements outlined by applicable uses and/or development agreements. Additional uses requested by businesses could include outdoor seating, pick up or drive up service, or other customer service areas. Should the City Council decide to move this forward there were several matters for the Council to consider. Staff commented further on these items and requested direction on how to proceed. Mayor Grant commented the City would not know how long this flexibility would last. He reported some restaurants in Arden Hills have outdoor seating and some do not. He anticipated the flexibility would last until it got cold this fall. Councilmember Holmes suggested the City pass the Resolution this evening in an effort to assist local businesses by June 1St Councilmember Holden stated she would like to see businesses gaining written consent from property owners in order to have outdoor seating. She commented she did have concerns about electrical wires being placed outdoors to accommodate outdoor seating and feared this may be a hazard. Mayor Grant asked if the City Attorney had a chance to review this Resolution. City Attorney Jamnik reported he had reviewed the Resolution and noted it was consistent with Resolutions being approved by other municipalities in the State of Minnesota. Mayor Grant believed the City Council needed to support its local businesses. He appreciated the efforts of staff on this Resolution. He supported the Council taking action on this item tonight in order to support the City's small businesses. Councilmember Scott asked if this Resolution fall in line with the governors executive orders in relation to churches. City Administrator Perrault stated he would have to investigate this further and could report back to the Council at the May 28th Special City Council meeting regarding this matter. Councilmember Holmes reported the May 20, 2020 press conference did not address places of worship. She noted this was done in another press conference. ARDEN HILLS CITY COUNCIL—MAY 26, 2020 12 Mayor Grant agreed this was the case and noted a separate executive order was signed by the governor for places of worship. He reported the proposed Resolution would reflect the businesses that were addressed within the May 20, 2020 executive order signed by the governor. Councilmember Scott requested the Council consider adopting another Resolution that would address faith based organizations. Councilmember Holmes reported the governor passed an executive order for religious organizations and the City needed to take no further action regarding this order. Councilmember Holden agreed. Mayor Grant stated the rules regarding faith based gatherings were rather specific from the governor and these rules did not require local government approval. Further discussion ensued regarding the businesses that were and were not included within the May 201h executive order from the governor. Councilmember Holden asked if the Council could support passing the Resolution allowing for additional flexibility this evening. Councilmember McClung supported the Resolution having more clear language regarding when the outdoor seating would have to cease or be suspended. City Attorney Jamnik reported the intent would be that what the Council grants temporarily, the Council could take away as a temporary measure. He commented in his view the Council was able to change its mind or void the Resolution in the future. Mayor Grant stated this would mean the City would retain control over the situation. City Attorney Jamnik reported this was the case. Councilmember Scott questioned if City fees would be passed along to the local businesses. Mayor Grant commented the intent would be to not charge these businesses additional fees from the City. He stated if the Council was in general agreement it would be wise to approve the Resolution, with one change noting fees incurred by the City would be passed along to the business or property owner. Councilmember Holden recommended the Resolution also include language that the City must receive written consent from property owners for bar/restaurants tenants. MOTION: Mayor Grant moved and Councilmember Holmes seconded a motion to adopt Resolution No. #2020-024 — Allowing Additional Flexibility for Local Businesses During the Local Emergency for COVID-19 as discussed. Councilmember Holden asked if this Resolution would be mailed out to local businesses. ARDEN HILLS CITY COUNCIL—MAY 2612020 13 Mayor Grant suggested this be further discussed under Council Comments and that staff be directed to contact bars/restaurants and those businesses with a liquor license. Councilmember Holden recommended staff speak with John Connelly in order to have him make local businesses aware of the Resolution. Mayor Grant supported this recommendation. City Administrator Perrault commented staff would contact all businesses with a liquor license to make them aware of the Resolution and noted he would speak with Mr. Connelly to see who he is speaking with in the community. Mayor Grant reported the Council would be meeting again on Thursday, May 28th and further staff direction could be provided at that meeting. Councilmember McClung stated once this is approved the information should be posted on social media and the City's website. A roll call vote was taken. The motion carried 11. UNFINISHED BUSINESS None. 12. COUNCIL COMMENTS Councilmember McClung provided the Council with an update from the Fire Board of Directors. He explained this group met and discussed at length the potential for a future fire station on Bethel property. He reported the Chief was authorized to continue due diligence for the purchase process. He indicated the purchase would be considered by each of the three cities in June. He commented the majority of the board was in support of moving forward with the purchase agreement. Councilmember McClung discussed the automatic aid agreement that was in place for the Lake Johanna Fire Department. He stated as of June 1 St New Brighton would be added to the mutual aid agreement. Councilmember Holmes explained with all of the activity with the fire station it would be important for the City Council to receive updates from the Fire Board meetings. Councilmember Holden agreed this would be valuable information for the City Council to have. She stated the proposed location for the fire station would benefit Arden Hills. She indicated her only concern was with how COVID-19 would impact the construction of this station. Councilmember McClung reported this station was more of a long term solution and more discussion would be held as the purchase of this property moves forward. He also stated that the fire board had not met since January, so there would not have been other fire board updates. ARDEN HILLS CITY COUNCIL—MAY 2612020 14 Councilmember Holden asked if the tennis courts have been crack sealed. Public Works Director/City Engineer Blomstrom explained the City has all of the materials and the work would be completed next week, weather pending. Councilmember Holden suggested CTV be utilized to put together an informational video regarding the fire station. Mayor Grant stated the construction of Valentines Elementary seems to be moving along nicely. He asked staff to investigate a watermain leak to the west of the Valentine Hills Elementary School. He explained he was out walking and a slow leak was evident. Mayor Grant reported he has been told by employees at Braussen that construction would begin as early as June I". Community Development Manager/City Planner Mrosla stated he would reach out to Braussen to let them know they would be required to have a demolition permit. Mayor Grant thanked staff for working diligently on behalf of the community through the COVID-19 pandemic. He noted staff was working on the State of the City address and would have a draft for the Council to review in a week or two. City Administrator Perrault asked if staff should contact CTV regarding an information video regarding the fire station. Councilmember Holden and Mayor Grant supported this action. Discussion ensued regarding the information videos that had already been completed by CTV. Mayor Grant requested staff report back to the Council in the Admin Update how many more informational videos the City could complete with CTV, and they would decide on a future date if staff should pursue an informational video. ADJOURN MOTION: Mayor Grant moved and Councilmember Holden seconded a motion to adjourn. A roll call vote was taken. The motion carried unanimously (5-0). Mayor Grant adjourned the Regular City Council Meeting at 9:28 p.m. Julie Hanson David Grant City Clerk Mayor DRAFT �` 1�EN�HILLS Approved: June 22, 2020 CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL MAY 289 2020 5:30 P.M. -ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the Special City Council meeting at 5:30 p.m. Note: On March 20, the Mayor signed a determination allowing Councilmembers to participate in City Council meetings via telephone pursuant to State Statute 13D.021 Present via Telephone: Mayor David Grant; Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Steve Scott Absent: None Also present: City Administrator Dave Perrault; Public Works Director/City Engineer Todd Blomstrom; Recreation Programmer Joe Vaughan; and City Clerk Julie Hanson; via telephone: Finance Director Gayle Bauman and Community Development Manager/City Planner Mike Mrosla 1. AGENDA ITEMS A. Flexibility for Local Businesses During Local Emergency for COVID-19 City Administrator Perrault stated that at a previous meeting, the City Council requested staff contact each of the on-sale liquor license holders to make them aware of the partial refund of their liquor license fees as was previously approved by the City Council He stated that he had contacted these businesses and also explained the temporary flexibility option so that those interested could make application to the city. He indicated that he was not able to reach all of the on-sale liquor license holders directly but did in turn leave a voicemail message. He also followed up by sending an email to the on-sale liquor licensees. City Administrator Perrault said that he reached out to John Connolly of the Twin Cities North Chamber of Commerce and Mr. Connolly was supportive of assisting the city with outreach. Methods included the Chamber's normal means of outreach that included a Facebook live check- in every Friday as well as twice weekly outreach notifications for the member businesses. He ARDEN HILLS SPECIAL CITY COUNCIL—MAY 2812020 2 noted the Chamber's local business meetings were set to resume in mid-June. He also stated that this information had also been included on the city's website and social media outlets. Councilmember Holmes asked if any applications for business flexibility had been received. City Administrator Perrault stated that Flaherty's and the Big 10 had expressed interest in making application for flexibility but to date the city had not received any formal applications. Councilmember Holden asked how chain restaurants such as McDonald's or Arby's would know about the flexibility option as they may not be members of the Chamber. She noted that the city did not have that many restaurants and suggested staff call the businesses. Mayor Grant stated that staff could call the local businesses. Councilmember McClung noted that many of the local businesses subscribe to the city's website notifications and social media, and so many may be aware, but agreed it would be good to communicate to all businesses. Councilmember Scott asked about the process and length of time to approve the flexibility applications. City Administrator Perrault stated all applications would be expedited, noting the goal was to turn the applications around within one or two days. He said the applications would be forwarded to the appropriate staff members and the Fire Department, but that he himself would be responsible for final approval. A discussion ensued regarding staff contacting local businesses and how current businesses could potentially function within the flexibility option. The Council agreed that staff should make phone calls to affected businesses in the city and follow up with an email to ensure all have received this information. B. COVID-19 and Operational Considerations City Administrator Perrault stated that while the City Council could formally vote, staff was looking for general direction regarding ongoing City Hall operations in light of the fact that the Governor had not provided updated guidance since May 20. He stated that as of May 22, 2020, Little Canada's City Hall would be reopening the following week, that New Brighton and Mounds View City Halls remained closed for the foreseeable future and that the Roseville City Hall would likely be closed for the next few weeks as well. City Administrator Perrault noted that staff had been working remotely at least half of the time. He also said that following a discussion with each staff member and having received no concerns, he anticipated partial staff returning to working in the office on a more consistent basis beginning June 1. ARDEN HILLS SPECIAL CITY COUNCIL—MAY 2812020 3 City Administrator Perrault stated that he had drafted a schedule that staff was comfortable with and that appropriate social distancing would continue. He noted that there are generally 17 total employees at City Hall. He asked for further Council direction regarding whether or not to reopen City Hall either in a reduced or full capacity. Councilmember Holden asked for clarification as to why there is the need to increase staffing in the office. City Administrator Perrault stated that most staff indicated they are willing and ready to come in to the office as they feel they can be more productive. He noted that working remotely presents challenges as processes for certain functions that are more complex may require manual work. He noted that no complaints have been received about staff not completing work and that building permits have continued as normal. He concluded that it is not that work is not being completed but rather that it is more complicated for staff to perform some processes remotely. Councilmember Holden asked how many days staff has to issue a permit, noting the permit most likely does not have to be issued the same day. City Administrator Perrault stated that there is a customer service expectation, especially if a permit application is submitted on a Friday for work to be completed on the weekend. Councilmember Holmes stated she would like clarification regarding the Governor's stay safe order for critical businesses. She noted the June 1 order says that people must continue to telework if they can. City Administrator Perrault confirmed that the city is considered an essential service. He said that he is attempting to find middle ground regarding what other cities are doing as some have never closed their doors to the public and others are planning to stay closed until August or September. Councilmember Holmes stated she prefers to follow the Governor's order and to have staff continue to work remotely as much as possible. Councilmember Scott said he would be inclined to open City Hall on a limited basis but did not want to force anyone to come in to work if they did not feel safe. He wanted to ensure the public's perception is that the city wants to accommodate their needs. He stated he understands that not all staff have a public facing role but would like to see City Hall open with limited staffing that is left up to the discretion of the City Administrator. Mayor Grant expressed concern over reopening the doors to the public at this time. He suggested keeping staffing under 10 but preferably at 8 total in the office at a time, that staff not work within the same room and for those that do not have an office but instead a cube, there be only one person there at a time. Councilmember McClung stated he works for a State agency and that the entire agency is considered essential, noting they are to telework through the end of the calendar year. He agreed that the expectation per the Governor's order is that when work can be done from home it is to be ARDEN HILLS SPECIAL CITY COUNCIL—MAY 2812020 4 done from home. He said he is not supportive of reopening to customer facing at City Hall at this time. He stated that if staff needs flexibility in order to accomplish their jobs by doing a combination of teleworking and working in the office they should work with the City Administrator, but that staffing in the office should be kept to a minimum. A discussion ensued regarding the number, frequency, and logistics of current staffing levels at City Hall. Mayor Grant stated that the City Administrator has been hired to manage staff and can make the call on a day to day basis. Councilmember Holden suggested that since some staff were already working in the office on a limited basis that staffing levels do not change. She also asked if masks are required. City Administrator Perrault stated that staff had been directed to socially distance and if they are not able to do so, they should then wear a mask. He confirmed that sanitizer was readily available and if a staff member does not have a mask but would like one, that one would be made available to them. He stated that the CDC guidelines are being followed. Councilmember Holmes suggested there be no more than 8 people total in the building. Councilmember Scott stated that he trusts the City Administrator to run the city in a safe and responsible manner. Councilmember McClung said it also was his preference to have as few people in the office as necessary and that staff should plan their schedules accordingly regarding work that could be done from home versus in the office. Councilmembers Holmes and Holden requested better communication between the City Administrator and the City Council regarding staff levels going forward, and that there be no change to the staff levels at this time. City Administrator Perrault stated that staffing levels had not changed from what was presented to the City Council at previous work session; rather he was proposing a more consistent plan effective June 1. He noted the Council's current direction to dial back from the proposed plan, confirming he would do so and communicate staffing schedules going forward. Mayor Grant acknowledged that schedules could change from time to time based on need and requested the changes be communicated as best as they could. City Administrator Perrault asked the City Council for guidance regarding park shelter rentals and field rentals for youth sports. He stated that the City would lose approximately $4,000 in revenue this season by not allowing rentals. Public Works Director/City Engineer Blomstrom stated staff had received requests to utilize fields from NSSA Soccer and Shoreview Area Youth Baseball. He noted staff was not making a recommendation but rather looking for Council direction for this item. ARDEN HILLS SPECIAL CITY COUNCIL—MAY 2812020 5 Public Works Director/City Engineer Blomstrom indicated that the fields would be used for practices only at this time, not games, and that should games be suggested, that would warrant another discussion by the City Council. Councilmember Holmes stated the Governor's guidance allows practices and non-contact scrimmages and she was in favor of allowing the leagues to use the fields provided they followed the State and League of Minnesota Cities' guidelines. She noted the city cannot monitor the sites, could remove the right to use the fields, and stated the city should not be liable for use of the fields. Councilmember Holden stated she agreed with Councilmember Holmes. Councilmember McClung indicated he agreed with allowing use of the fields but noted it would be at the users' own risk as the city could not be responsible for disinfecting the site and cannot provide enforcement. Councilmember Scott stated he was fine with youth groups using the fields for practices. The City Council was in agreement to allow field use, providing the groups are in conformance with State guidelines. City Administrator Perrault asked for the City Council's direction regarding park shelter rentals. He noted the Governor's order did not provide guidance for this particular situation. A discussion ensued regarding park shelter rentals. Councilmember Holden asked what the process would to reserve a park shelter in the future, for example in September. Public Works Director/City Engineer Blomstrom stated that staff had been taking names and had created a schedule for future reservation dates. He said that staff had been making it very clear to customers that there is no guarantee that the City will provide park rentals. He also stated no deposits were being accepted at this time. Mayor Grant commented that if a group showed up at the park currently with no reservation, the city was not policing this. He said it appears the general consensus was the city would not allow park shelter rentals at this time but would take names if the situation were to change in the future, but there are no guarantees. The City Council agreed with this guidance. City Administrator Perrault noted there were two additional COVID-19 related topics that staff would like City Council direction for. He said the Governor's order did not provide specific guidance for garage sales and solicitors. He stated that while no inquiries had been received regarding garage sales to date, staff expected requests may begin to come in in the near future. ARDEN HILLS SPECIAL CITY COUNCIL—MAY 2812020 6 After a short discussion, the City Council agreed that garage sales should be suspended at this time. Councilmember Scott asked how many solicitor's permits the city issues typically in a season. City Administrator Perrault stated that the actual number of solicitor's permits is relatively small with just 5 permits having been issued in 2019. He noted fees are $158 per person for a background check and then a $105 per month license fee for the business itself. He stated that last year the city collected revenue totaling approximately $4,500. He said that currently there was one company's request pending for 13 potential door-to-door solicitors. A discussion ensued and the City Council agreed to suspend solicitor's permits at this time, noting this information should be relayed to the public on the City's website. 2. COUNCIL/STAFF COMMENTS None. ADJOURN MOTION: Mayor Grant moved and Councilmember Holden seconded a motion to adjourn. A roll call vote was taken. The motion carried unanimously (5-0). Mayor Grant adjourned the Special City Council meeting at 6:47 p.m. Julie Hanson David Grant City Clerk Mayor CONSENT ITEM 6A -----A Eli HiLLs MEMORANDUM DATE: June 22, 2020 Honorable Mayor and City Councilmembers TO: Dave Perrault City Administrator Gayle Bauman, Finance Director FROM. Pang Silseth, Accounting Analyst SUBJECT: Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider A. Approve Claims and Payroll or B. Reject Claims and Payroll Backsround Payroll is processed biweekly and accounts payable is processed weekly. Budtet Impact NA Attachments 2020 Payroll#11 ...................................................................... $89,468.53 2020 Payroll#12 ...................................................................... $107163 7.90 Total Payroll $197,106.43 Paid Claims---5/16/2020 through 06/12/2020 (Check Nos. 49313-49385 and ACH Checks) .................................... $493,910.49 Total Accounts Payable $4939910.49 Total Claims $691,016.92 CITY OF ARDEN HILLS PAYROLL# 11 CHECKS DATED: 05/29/20 Biweekly: 05/09/20 - 05/22/20 EMPLOYEE DEDUCTIONS AMT. CITY BENEFIT Payment Method FIT 61899.24 EFT SIT 31170.87 EFT FICA Oasdi 41732.38 4,732.38 EFT FICA Medicare 11106.77 1,106.77 EFT TOTAL TAXES 1 15,909.261 5,839.15 Health Premium 228.28 L036.72 A/P Check* Dental Premium 0.00 0.00 A/P Check* FSA Health Care Reimb. 0.00 A/P Check* FSA Dependent Care Reimb. 0.00t-- A/P Check* TOTAL FLEXIBLE SPENDING 228.28 1,036.72 HSA Health Saving 0.00 0.00 Health Care Savings Plan-Retirement 0.00 EFT Health Care Savings Plan-2% 485.45 EFT Health Care Savings Plan-4% 324.261 EFT TOTAL HEALTH SAVINGS 1 809.711 0.00 PERA 4,529.46 5,226.30 EFT ICMA 2,694.23 401.46 EFT Central Pension Fund-Union 528.96 A/P Check* MN State Retirement System 750.00 EFT TOTAL RETIREMENT I 8,502.65 5,627.76 IUOE 49 Dues (Union) 0.00 A/P Check* LTD/STD Insurance 0.00 A/P Check* PERA Life Insurance 0.00 A/P Check* Life/Addl/Dep Life 0.00 0.00 A/P Check* Life/Addl non-tax 0.00 A/P Check* UNUM 0.00 A/P Check* AFLAC 0.00 EFT TOTAL VOLUNTARY 0.00 0.00 Total Employee Deductions 25,449.90 Net Payroll 0.00 Direct Deposit 511515.00 EFT Gross Payroll Tie-Out 76,964.90 Plus City Paid Benefit 12,503.63 TOTAL PAYROLL COST 899468.53 FICA TIE-OUT Gross Payroll 76,964.90 Less Total FSA 228.28 Less Total H.SA 809.71 Less Voluntary Ins 0.00 Plus ICMA Employer 401.46 Net P/R Subject to FICA 76X8.37 FICA Oasdi @ 6.20% 4,732.38 FICA Medicare @ 1.45% 1,106.77 Note:Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax Deposit Service. Transfers are typically made up to two days after the payroll date. *A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. CITY OF ARDEN HILLS PAYROLL# 12 CHECKS DATED: 06/12/20 Biweekly: 05/23/20 - 06/05/20 EMPLOYEE DEDUCTIONS AMT. CITY BENEFIT Payment Method FIT 61590.77 EFT SIT 31062.60 EFT FICA Oasdi 41606.13 41606.13 EFT FICA Medicare 1 1,077.27 1,077.27 EFT TOTAL TAXES 15,336.77 51683.40 Health Premium 107.95 16,903.30 A/P Check* Dental Premium 313.54 636.35 A/P Check* FSA Health Care Reimb. 0.00 A/P Check* FSA Dependent Care Reimb. 0.00 A/P Check* TOTAL FLEXIBLE SPENDING 1 21001.491 17,539.65 HSA Health Saving 353.33 1,703.13 Health Care Savings Plan-Retirement 0.00 EFT Health Care Savings Plan-2% 503.01 EFT Health Care Savings Plan-4% 304.251 EFT TOTAL HEALTH SAVINGS 1 11160.591 11703.13 PERA 41415.96 51095.34 EFT ICMA 21704.39 401.46 EFT Central Pension Fund-Union 537.60 A/P Check* MN State Retirement S stem 750.001 EFT TOTAL RETIREMENT 1 89407.951 51496.80 IUOE 49 Dues (Union) 122.50 A/P Check* LTD/STD Insurance 11221.46 A/P Check* PERA Life Insurance 32.00 A/P Check* Life/Addl/Dep Life 132.94 103.20 A/P Check* Life/Addl non-tax 35.70 A/P Check* UNUM 19ttt 51 A/P Check*AFLAC EFT TOTAL VOLUNTARY 1,586.87 103.20 Total Employee Deductions 281493.67 Net Payroll 0.00 Direct Deposit 481618.05 EFT Gross Payroll Tie-Out 771111.72 Plus City Paid Benefit 301526.18 TOTAL PAYROLL COST 1071637.90 FICA TIE-OUT Gross Payroll 771111.72 Less Total FSA 21001.49 Less Total H.SA 1,160.59 Less Voluntary Ins 58.46 Plus ICMA Employer 401.46 Net P/R Subject to FICA 74,292.64 FICA Oasdi @ 6.20% 4,606.13 FICA Medicare @ 1.45% 1,077.27 Note:Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax Deposit Service. Transfers are typically made up to two days after the payroll date. *A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. Accounts Payable Checks by Date - Detail by Check Date User: Pang.Silseth Printed: 6/15/2020 1:56 PM HILLS Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference ACH 0192 Grainger,Inc 05/22/2020 9522712364 Supplies 20.31 9525712908 Supplies 261.78 Total for this ACH Check for Vendor 0192: 282.09 ACH 0243 Metropolitan Council-Waste Water 05/22/2020 0001110561 2020 Permit Fee 425.00 Total for this ACH Check for Vendor 0243: 425.00 ACH 0292 Oxygen Service Company,Inc. 05/22/2020 03464194 April Rental 25.20 Total for this ACH Check for Vendor 0292: 25.20 ACH 0750 Verizon Wireless 05/22/2020 9854362272 Service 5/11-6/10 19175.52 Total for this ACH Check for Vendor 0750: 15175.52 ACH 10363 Minute Maker Secretarial 05/22/2020 M1068 May Planning Meeting 235.50 M 1068 May CC Meeting 148.00 Total for this ACH Check for Vendor 10363: 383.50 ACH 1125 Bolton&Menk,Inc. 05/22/2020 0250254 Planning Services thru 4/17/20 120.00 Total for this ACH Check for Vendor 1125: 120.00 ACH 12018 Achieve Services 05/22/2020 24557 Document Shredding Feb/Mar 67.50 Total for this ACH Check for Vendor 12018: 67.50 ACH 2851 MC Tool&Safety Sales Inc. 05/22/2020 007464 Supplies 477.00 Total for this ACH Check for Vendor 2851: 477.00 ACH 7025 On Site Companies-OSSTC Inc. 05/22/2020 0000924773 Restrooms 5/16-6/12 285.00 Total for this ACH Check for Vendor 7025: 285.00 ACH 7064 Rotary Club of Arden Hills/Shoreview 05/22/2020 1936 Q2 2020 Dues 127.50 Total for this ACH Check for Vendor 7064: 127.50 AP Checks by Date-Detail by Check Date(6/15/2020 1:56 PM) Page 1 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference ACH CANON Canon Financial Services Inc. 05/22/2020 21418064 Copier June 215.07 21418064 Copier June 1,218.76 Total for this ACH Check for Vendor CANON: 1,433.83 49313 UB*00371 Cory Andrews 05/22/2020 001772-000 Refund Check 001772-000,1961 Edgewater Av 14.41 Total for Check Number 49313: 14.41 49314 AMPU APWA 05/22/2020 834296-0520 Membership Renewal thru 7/31/2021 260.00 Total for Check Number 49314: 260.00 49315 0131 Beisswenger's Do It Best 05/22/2020 295628 Supplies 3.49 296316 Supplies 24.56 297088 Supplies 59.99 Total for Check Number 49315: 88.04 49316 0719 City of St.Paul 05/22/2020 IN40926 Asphalt-April 527.92 Total for Check Number 49316: 527.92 49317 1033 Comcast 05/22/2020 44271.0620 Service 5/21-6/20 6.60 Total for Check Number 49317: 6.60 49318 0600 NCPERS Group Life Ins 05/22/2020 315800062020 June Insurance 64.00 Total for Check Number 49318: 64.00 49319 0155 Office of MN IT Services 05/22/2020 W20040587 April Phones 736.14 Total for Check Number 49319: 736.14 49320 AR-Park Park Construction Company 05/22/2020 GE 2017-00611 Escrow Refund:GE2017-00611,4200 Round La 17,108.61 Total for Check Number 49320: 17,108.61 49321 0811 Ramsey County 05/22/2020 FLEET-000553 Fuel-April 1,646.02 FLEET-000557 Parts&Services-March 1,917.93 FLEET-000557 Parts&Services-March 5,895.00 FLEET-000560 Parts&Services-April 990.00 FLEET-000560 Parts&Services-April 2,624.91 SHRFL-001880 Sheriff Service-May I11,426.64 Total for Check Number 49321: 124,500.50 49322 6748 Reliance Standard 05/22/2020 15493 8.0620 June Insurance 1,679.77 Total for Check Number 49322: 15679.77 AP Checks by Date-Detail by Check Date(6/15/2020 1:56 PM) Page 2 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 49323 6225 Sand Creek EAP LLC 05/22/2020 SDC 1176-IN PW Org Development-April 15058.75 Total for Check Number 49323: 1,058.75 49324 6555 TKDA Inc. 05/22/2020 002020001806 Hwy 10 Watermain-April 1,384.39 Total for Check Number 49324: 1,384.39 49325 3099 Tri-State Bobcat,Inc.-Little Canada 05/22/2020 A71840 Supplies 66.30 Total for Check Number 49325: 66.30 49326 9755 Verizon Connect 05/22/2020 OSV000002101756 April Service 246.75 Total for Check Number 49326: 246.75 Total for 5/22/2020: 1525544.32 ACH 0230 MTI Distributing Co.Inc. 05/29/2020 1256432-00 supplies 142.88 Total for this ACH Check for Vendor 0230: 142.88 ACH 0327 Staples,Inc. 05/29/2020 3446955471 Supplies 51.34 Total for this ACH Check for Vendor 0327: 51.34 ACH 0382 ICMA Retirement Trust- 106944 05/29/2020 PR 20-11 PR Batch 00300.05.2020 ICMA Employer Perce PR Batch 00300.05.2020 IC1V 401.46 PR 20-11 PR Batch 00300.05.2020 ICMA Employee Percc PR Batch 00300.05.2020 IC1V 347.93 Total for this ACH Check for Vendor 0382: 749.39 ACH 0387 ICMA Retirement Trust-#302482 05/29/2020 PR 20-11 PR Batch 00300.05.2020 ICMA Employee Percc PR Batch 00300.05.2020 ICM 217.76 PR 20-11 PR Batch 00300.05.2020 ICMA Employee Dedu PR Batch 00300.05.2020 ICM 2,128.54 Total for this ACH Check for Vendor 0387: 2,346.30 ACH 0453 Continental Research Corp. 05/29/2020 0014324 Supplies 546.00 Total for this ACH Check for Vendor 0453: 546.00 ACH 0922 North Suburban Access Corporation 05/29/2020 2020-066 April Service 891.50 Total for this ACH Check for Vendor 0922: 891.50 ACH 1252 Campbell Knutson-Attorneys at Law 05/29/2020 3231 G-0420 April Legal Services,PC 19-002#403 46.50 3231 G-0420 April Legal Services 511.50 3231 G-0420 April Legal Services,PC 19-020#483 155.00 3231 G-0420 April Legal Services,PC-20-003#499 127.30 3231 G-0420 April Legal Services 217.00 3231 G-0420 April Legal Services 58.10 AP Checks by Date-Detail by Check Date(6/15/2020 1:56 PM) Page 3 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 3231 G-0420 April Legal Services 274.50 3231 G-0420 April Legal Services 873.00 3231 G-0420 April Legal Services 155.00 Total for this ACH Check for Vendor 1252: 2,417.90 ACH 2851 MC Tool&Safety Sales Inc. 05/29/2020 007464A Vests 206.76 Total for this ACH Check for Vendor 2851: 206.76 49327 10209 Tom and Holly Arnfelt 05/29/2020 5212020 Reimbursement-Irrigation Head Repair 26.93 Total for Check Number 49327: 26.93 49328 0131 Beisswenger's Do It Best 05/29/2020 303820 Supplies 16.58 Total for Check Number 49328: 16.58 49329 1032 Commercial Asphalt Co.Inc. 05/29/2020 200515 Asphalt-May 1,139.54 Total for Check Number 49329: 1,139.54 49330 AR-Cust Custom One Homes,LLC 05/29/2020 GE 2018-01194 Escrow Refund:GE 2018-01194,3401 Snelling, 2,838.38 Total for Check Number 49330: 2,838.38 49331 0337 D-Rock Center Landscape Supply Inc. 05/29/2020 3379 Top Soil 239.60 3415 Top Soil 50.40 Total for Check Number 49331: 290.00 49332 AR-Mall Melissa Mallory 05/29/2020 GE 2019-00627 Escrow Refund:GE 2019-00627,3420 Fairview. 3,425.12 Total for Check Number 49332: 3,425.12 49333 3950 Minnesota Department of Transportation 05/29/2020 5272020 Temporary Traffice Control Field Manual-2018 106.00 Total for Check Number 49333: 106.00 49334 10397 Quadient,Inc 05/29/2020 16070291 Postage Supplies 189.57 Total for Check Number 49334: 189.57 49335 0811 Ramsey County 05/29/2020 EMCOM-008431 April Fleet Support 24.96 Total for Check Number 49335: 24.96 49336 6225 Sand Creek EAP LLC 05/29/2020 SDC 1175-IN Admin Org Development-April 468.75 Total for Check Number 49336: 468.75 49337 10398 Charles Stoddard 05/29/2020 AP Checks by Date-Detail by Check Date(6/15/2020 1:56 PM) Page 4 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 5262020 Refund:Cumming Park Rental 18.54 5262020 Refund:Cumming Park Rental 251.46 5262020 Refund:Cumming Park Rental Deposit 200.00 Total for Check Number 49337: 470.00 49338 3099 Tri-State Bobcat,Inc.-Little Canada 05/29/2020 A72179 Supplies 350.54 Total for Check Number 49338: 350.54 Total for 5/29/2020: 161698.44 ACH ACH001 US Bank 05/31/2020 BAUMG52020 GOVERNMENT FINANCE OFFIC 70.00 BEEBT52020 THE HOME DEPOT#2828 39.87 BEEBT52020 THE HOME DEPOT#2828 113.04 BEEBT52020 TARGET 00006197 60.12 FRIDJ52020 FLEET FARM 3100 38.97 FRIDJ52020 AMZN MKTP US*MQ6GJ1UZ3 49.99 FRIDJ52020 AMAZON.COM*MX9SIOP63 15.33 FRIDJ52020 WAL-MART#3498 61.26 FRIDJ52020 AMERICAN PUBLIC WORKS 21.49 GEBAM52020 FERGUSON ENT#525 137.82 HANSJ52020 THE STAR TRIBUNE CIRCULAT 55.77 HANSJ52020 THE BUSINESS JOURNALS 120.00 HANSJ52020 MINNESOTAASSOC OF GOVERN 85.00 MIKAT52020 THE HOME DEPOT#2828 67.93 MIKAT52020 THE HOME DEPOT#2828 514.18 MIKAT52020 FLEET FARM 3100 109.45 MIKAT52020 THE HOME DEPOT 2828 209.64 MIKAT52020 APPLE.COM/BILL 0.99 MIKAT52020 THE HOME DEPOT#2828 105.86 MIKAT52020 THE HOME DEPOT#2828 31.92 MIKAT52020 THE HOME DEPOT 2828 395.46 MIKAT52020 MASTER HALCO INC 038 69.07 PERRD52020 FMCSA D&A CLEARINGHOUSE 12.50 Total for this ACH Check for Vendor ACH001: 2,385.66 ACH ACH002 Aflac 05/31/2020 741191 Insurance Premiums-May 2020 45.52 Total for this ACH Check for Vendor ACH002: 45.52 ACH ACH003 Pitney Bowes Inc. 05/31/2020 4232020 Mar Postage-Newsletter 788.32 4232020 Apr Postage-fee 19.99 Total for this ACH Check for Vendor ACH003: 808.31 ACH ACH005 Minnesota Revenue-Sales&Use Tax 05/31/2020 42020 Apr Sales/Use Tax 11,049.04 42020 Apr Sales/Use Tax -0.04 Total for this ACH Check for Vendor ACH005: 11,049.00 Total for 5/31/2020: 14,288.49 AP Checks by Date-Detail by Check Date(6/15/2020 1:56 PM) Page 5 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference ACH 0189 Gopher State One-Call,Inc. 06/05/2020 50185 May Locates 142.20 50185 May Locates 142.20 50185 May Locates 142.20 Total for this ACH Check for Vendor 0189: 426.60 ACH 0230 MTI Distributing Co.Inc. 06/05/2020 1256432-01 Supplies 47.68 1257803-00 Supplies 635.92 Total for this ACH Check for Vendor 0230: 683.60 ACH 0327 Staples,Inc. 06/05/2020 3447332863 Supplies 329.90 3447332865 Supplies 102.35 3447332865 Supplies 56.08 3447399202 Supplies 27.98 Total for this ACH Check for Vendor 0327: 516.31 ACH 0453 Continental Research Corp. 06/05/2020 14667 Supplies 249.00 14733 Supplies 167.00 Total for this ACH Check for Vendor 0453: 416.00 ACH 1115 WS13&Associates,Inc. 06/05/2020 R-015394-000-5 2020 GIS Services-April 736.75 R-015447-000-4 Old Snelling Ave&CR E-April 10,545.75 Total for this ACH Check for Vendor 1115: 11,282.50 ACH 2851 MC Tool&Safety Sales Inc. 06/05/2020 7775 Spill Platform 394.17 7809 Blades 400.00 Total for this ACH Check for Vendor 2851: 794.17 ACH 3096 Auto Plus 06/05/2020 39164476 Supplies 19.76 Total for this ACH Check for Vendor 3096: 19.76 ACH 5587 CES Imaging Inc. 06/05/2020 INV 114995 May Rental 60.00 Total for this ACH Check for Vendor 5587: 60.00 ACH 8870 Chet's Shoes Inc. 06/05/2020 49608 Seasonal-Boots 125.00 Total for this ACH Check for Vendor 8870: 125.00 ACH ALPI Allegra Print&Imaging Inc. 06/05/2020 161059 Business Cards 129.13 Total for this ACH Check for Vendor ALPI: 129.13 ACH FPTC Flexible Pipe Tool Company Inc. 06/05/2020 24926 Roller Guide 534.70 AP Checks by Date-Detail by Check Date(6/15/2020 1:56 PM) Page 6 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for this ACH Check for Vendor FPTC: 534.70 ACH MNLI Minnesota Native Landscapes,Inc 06/05/2020 23838 Spring Mowing 450.00 Total for this ACH Check for Vendor MNLL• 450.00 ACH TOII Tokle Inspections,Inc 06/05/2020 6032020 May Electrical Inspections 85455.28 Total for this ACH Check for Vendor TOII: 8,455.28 49339 ADVS Advantage Signs&Graphics,Inc 06/05/2020 42153 Signs&Barricades 713.70 Total for Check Number 49339: 713.70 49340 UB*00416 Britta&Andrew Anderson 06/05/2020 Refund Check 008276-000,1976 Glenpaul Aver 2.26 Total for Check Number 49340: 2.26 49341 UB*00417 Hugh&Karla Bradley 06/05/2020 Refund Check 002244-000,3191 Lake Lane 100.00 Total for Check Number 49341: 100.00 49342 CPF 1 Central Pension Fund 06/05/2020 184503.0520 May Pension 15450.56 Total for Check Number 49342: 1,450.56 49343 AR-Custl Custom One Homes,LLC 06/05/2020 2018-01195 Escrow Refund:Temp CO 2018-01195,3401 Sn 10,000.00 Total for Check Number 49343: 10,000.00 49344 6562 Davanni's 06/05/2020 6032020 Liquor License Refund COVID 19 223.65 Total for Check Number 49344: 223.65 49345 6200 Flaherty's Arden Bowl 06/05/2020 6032020 Liquor License Refund COVID 19 685.60 Total for Check Number 49345: 685.60 49346 3561 HRP Arden Hills,LLC 06/05/2020 6032020 Liquor License Refund COVID 19 685.60 Total for Check Number 49346: 685.60 49347 10403 India Palace Uptown 06/05/2020 6032020 Liquor License Refund COVID 19 211.55 Total for Check Number 49347: 211.55 49348 10401 Jimmies Old Southern BBQ Smokehouse 06/05/2020 6032020 Liquor License Refund COVID 19 204.40 Total for Check Number 49348: 204.40 AP Checks by Date-Detail by Check Date(6/15/2020 1:56 PM) Page 7 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 49349 UB*00412 Eric Kottke 06/05/2020 Refund Check 011423-000,1661 Lake Valentin( 128.00 Total for Check Number 49349: 128.00 49350 5331 Lhasa Cafe LLC 06/05/2020 6032020 Liquor License Refund COVID 19 211.55 Total for Check Number 49350: 211.55 49351 0850 Lindey's Prime Steak House 06/05/2020 6032020 Liquor License Refund COVID 19 352.40 Total for Check Number 49351: 352.40 49352 0556 Minnesota City/County Mgmt.Assoc. 06/05/2020 2020 Membership 5/20-4/21 200.00 Total for Check Number 493 52: 200.00 49353 10236 Minnesota Petroleum Service 06/05/2020 73594 Lift Inspection 165.25 Total for Check Number 49353: 165.25 49354 UB*00414 Michael Nill 06/05/2020 Refund Check 010445-000,1518 Arden Vista C 276.48 Total for Check Number 49354: 276.48 49355 10402 Orchid Restaurant&Bar Inc 06/05/2020 6032020 Liquor License Refund COVID 19 574.50 Total for Check Number 49355: 574.50 49356 UB*00413 Scott&Tammy Reinke 06/05/2020 Refund Check 000468-000,1409 Arden View D 66.90 Total for Check Number 49356: 66.90 49357 UB*00415 Howard Vander Wyst 06/05/2020 Refund Check 001199-000,1716 Lake Valentin( 36.80 Total for Check Number 49357: 36.80 49358 4703 Welsch's Big Ten Tavern 06/05/2020 6032020 Liquor License Refund COVID 19 574.50 Total for Check Number 49358: 574.50 Total for 6/5/2020: 40,756.75 ACH 0192 Grainger,Inc 06/12/2020 9549375328 Digital Level 297.56 9550798632 Concrete Placer 139.32 9551093256 Broom 174.30 Total for this ACH Check for Vendor 0192: 611.18 ACH 0243 Metropolitan Council-Waste Water 06/12/2020 1111128 July Wastewater 67,355.40 AP Checks by Date-Detail by Check Date(6/15/2020 1:56 PM) Page 8 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for this ACH Check for Vendor 0243: 675355.40 ACH 0285 Xcel Energy 06/12/2020 686485645 4/15/20-5/14/20 207.46 686485645 4/15/20-5/14/20 15492.46 686485645 4/15/20-5/14/20 46.91 686485645 4/15/20-5/14/20 15355.79 686485645 4/15/20-5/14/20 1,431.17 686485645 4/15/20-5/14/20 868.95 686485645 4/15/20-5/14/20 1,542.25 Total for this ACH Check for Vendor 0285: 6,944.99 ACH 0319 City of Roseville 06/12/2020 228984 June IT Support 502.00 Total for this ACH Check for Vendor 0319: 5,862.00 ACH 0320 Health Partners Inc. 06/12/2020 97780793 July Dental 19214.45 Total for this ACH Check for Vendor 0320: 1,214.45 ACH 0327 Staples,Inc. 06/12/2020 3447281322 Laminator 127.06 3447562403 Supplies 72.72 3447634946 Supplies 8.97 3447690477 Supplies 14.88 3447690477 Supplies 7.09 Total for this ACH Check for Vendor 0327: 230.72 ACH 03 82 ICMA Retirement Trust- 106944 06/12/2020 PR 20-12 PR Batch 00100.06.2020 ICMA Employer Perce PR Batch 00100.06.2020 IC1V 401.46 PR 20-12 PR Batch 00100.06.2020 ICMA Employee Percc PR Batch 00100.06.2020 IC?V 347.93 Total for this ACH Check for Vendor 0382: 749.39 ACH 0387 ICMA Retirement Trust-#302482 06/12/2020 PR 20-12 PR Batch 00100.06.2020 ICMA Employee Percc PR Batch 00100.06.2020 IC1V 227.92 PR 20-12 PR Batch 00100.06.2020 ICMA Employee Dedu PR Batch 00100.06.2020 ICN 2,128.54 Total for this ACH Check for Vendor 0387: 2,356.46 ACH 10363 Minute Maker Secretarial 06/12/2020 M 1061 May CC Meeting 294.00 Total for this ACH Check for Vendor 10363: 294.00 ACH 10365 Jennifer Shull 06/12/2020 60520 Mileage Reimbursement 3.45 60520 Expense Reimbursement 4.10 Total for this ACH Check for Vendor 10365: 7.55 ACH 1223 Adam's Pest Control,Inc. 06/12/2020 3147729 June Pest Control 71.59 Total for this ACH Check for Vendor 1223: 71.59 ACH 1330 MN CLN SERVICES Inc. 06/12/2020 AP Checks by Date-Detail by Check Date(6/15/2020 1:56 PM) Page 9 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 0620NN01 May Janitorial 2,005.58 Total for this ACH Check for Vendor 1330: 2,005.58 ACH 1408 Supply Solutions LLC 06/12/2020 28327 City Hall Supplies 227.83 Total for this ACH Check for Vendor 1408: 227.83 ACH 5587 CES Imaging Inc. 06/12/2020 INV 115117 June Rental 14.95 Total for this ACH Check for Vendor 5587: 14.95 ACH 5665 Metering&Technology Solution Inc. 06/12/2020 17088 Hydrant Meter 1 M41.02 Total for this ACH Check for Vendor 5665: 1 M41.02 ACH 7025 On Site Companies-OSSTC Inc. 06/12/2020 936093 Restrooms 6/2-6/12 167.40 Total for this ACH Check for Vendor 7025: 167.40 ACH 7501 Kelly&Lemmons,P.A. 06/12/2020 53180 May Prosecution L899.00 Total for this ACH Check for Vendor 7501: L899.00 49359 ADVS Advantage Signs&Graphics,Inc 06/12/2020 42480 Signs 112.00 42482 Signs I,199.80 Total for Check Number 49359: 1,311.80 49360 0131 Beisswenger's Do It Best 06/12/2020 312420 Supplies 35.05 312910 Supplies 5.36 Total for Check Number 49360: 40.41 49361 1032 Commercial Asphalt Co.Inc. 06/12/2020 200531 Asphalt-May 2,495.81 Total for Check Number 49361: 2,495.81 49362 0337 D-Rock Center Landscape Supply Inc. 06/12/2020 3456 Top Soil 59.90 Total for Check Number 49362: 59.90 49363 0176 Frattallone's Hardware,Inc. 06/12/2020 088634/A Supplies 42.48 Total for Check Number 49363: 42.48 49364 1193 Further Inc. 06/12/2020 15484973 June Participant Fees 63.55 Total for Check Number 49364: 63.55 49365 10218 HR Green Inc. 06/12/2020 135771 City Hall Parking Lot-May M022.75 AP Checks by Date-Detail by Check Date(6/15/2020 1:56 PM) Page 10 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 135771 Shorewood Drive-May 3,126.25 Total for Check Number 49365: 13,149.00 49366 0447 I.U.O.E Local 49 Benefit Fund-Insurance 06/12/2020 072013P3 July Insurance 8,855.00 0720NB4 July Insurance 19527.00 Total for Check Number 49366: 10,382.00 49367 0390 INT'L Union Operating Engineers-Union D 06/12/2020 60520 June Dues 245.00 Total for Check Number 49367: 245.00 49368 10404 Emily Isik 06/12/2020 6042020 Reimbursement-Snowplow Damage 146.00 Total for Check Number 49368: 146.00 49369 0778 MCFOA 06/12/2020 06112020-JT Membership thru 6-31-21 45.00 Total for Check Number 49369: 45.00 49370 1058 MIDC Enterprises Inc. 06/12/2020 10045251 Supplies 92.51 Total for Check Number 49370: 92.51 49371 0257 Minnesota Dept.of Health 06/12/2020 6112020 Q2 2020 Water Connection 6,415.00 Total for Check Number 49371: 6,415.00 49372 10286 Minnesota Occupational Health 06/12/2020 342720 Drug Testing 600.00 Total for Check Number 49372: 600.00 49373 10271 MN PEIP 06/12/2020 978108 July Insurance 9,428.64 Total for Check Number 49373: 9,428.64 49374 10331 PageFreezer Software,Inc 06/12/2020 INV-7800 Public Records Compliance Renewal 7/20-6/21 3,588.00 Total for Check Number 49374: 35588.00 49375 0330 Pioneer Press Inc. 06/12/2020 11503735.05 Weekly Subscription thru 5/25/21 783.00 Total for Check Number 49375: 783.00 49376 1208 Premium Waters,Inc 06/12/2020 610207-05-20 May Water 41.34 613317-05-20 May Water 14.75 Total for Check Number 49376: 56.09 49377 3100 Provident Life and Accident Ins Co 06/12/2020 E0471136.0520 May Insurance 39.02 AP Checks by Date-Detail by Check Date(6/15/2020 1:56 PM) Page 11 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for Check Number 49377: 39.02 49378 10373 Quadient Finance USA,Inc 06/12/2020 6418-0520 Postage 1,000.00 Total for Check Number 49378: 1,000.00 49379 0811 Ramsey County 06/12/2020 EMCOM-008497 Fleet Support-May 24.96 EMCOM-008534 Dispatch Service-May 3,181.94 EMCOM-008551 CAD Service-May 616.26 SHRFL-001887 Sheriff Services-June 111,426.64 Total for Check Number 49379: 115,249.80 49380 0282 Republic Services Inc.#899 06/12/2020 0899-003556536 May Recycling 8,357.28 Total for Check Number 49380: 8,357.28 49381 6225 Sand Creek EAP LLC 06/12/2020 SDC 1261-IN PW Org Development-May 940.00 Total for Check Number 493 81: 940.00 49382 10387 Ski Den Sports Inc 06/12/2020 60261 Sweatshirts 242.94 Total for Check Number 493 82: 242.94 49383 0925 T-Mobile 06/12/2020 841463567.0520 May Service 28.70 Total for Check Number 493 83: 28.70 49384 AR-True True North Contracting,LLC 06/12/2020 GE2018-01164 Escrow Refund:GE 2018-01164,3493 Siems Ct 3,329.35 Total for Check Number 49384: 3,329.35 49385 9755 Verizon Connect 06/12/2020 INVE0207775 Phone Harnesses 190.95 OSV000002129402 May Service 246.75 Total for Check Number 49385: 437.70 Total for 6/12/2020: 269,622.49 Report Total(126 checks): 493,910.49 AP Checks by Date-Detail by Check Date(6/15/2020 1:56 PM) Page 12 CONSENT ITEM—6B ltm-_ ­--A Eli HILL MEMORANDUM DATE: June 22, 2020 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: COVID-19 Preparedness Plan Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider The Council may consider adoption of the attached Preparedness Plan for COVID-19. Background Under Executive Order 20-74, released by Gov. Tim Walz on June 5, critical sector businesses including government entities, like the City of Arden Hills, are now required to adopt a COVID- 19 Preparedness Plan. Previously, only non-critical businesses were required to have a Preparedness Plan prior to reopening. Cities do not have to stop operations while creating a plan, but they must adopt a plan by June 29. Attached is a draft Preparedness Plan for the City Council review. While there is no guidance specific for cities, general guidance from state has been incorporated into the plan. Budget Impact N/A Attachment Attachment A: Draft COVID-19 Preparedness Plan "O!Lt Attachment ,,�ARQEN HILLS The City of Arden Hills is committed to providing a safe and healthy workplace for all our employees and members of the public.To ensure we have a safe and healthy workplace,the city has developed the following COVID-19 Preparedness Plan in response to the COVID-19 pandemic. All employees are all responsible for implementing this plan. Our goal is to mitigate the potential for transmission of COVID-19 in our workplaces and communities, and that requires full cooperation among all employees. Only through this cooperative effort can we establish and maintain the safety and health of all persons in our workplaces. The COVID-19 Preparedness Plan is administered by the City Administrator,who maintains the overall authority and responsibility for the plan. However, management and workers are equally responsible for supporting, implementing, complying with, and providing recommendations to further improve all aspects of this COVID-19 Preparedness Plan.The city's managers and supervisors have our full support in enforcing the provisions of this plan. The city is serious about safety and health and protecting its workers. Worker involvement is essential in developing and implementing a successful COVID-19 Preparedness Plan.We have involved our workers in this process by working with each department to ensure feedback, questions, and concerns can be addressed and appropriate measures are utilized in the city's preparedness plan. The City of Arden Hills' COVID-19 Preparedness Plan follows the industry guidance developed by the State of Minnesota,which is based upon Centers for Disease Control and Prevention (CDC) and Minnesota Department of Health (MDH)guidelines for COVID-19, Minnesota's Occupational Safety and Health Administration (Minnesota OSHA) statutes, rules, and standards, and Minnesota's relevant and current executive orders, and addresses: • Ensuring sick workers stay home and prompt identification and isolation of sick persons; • Social distancing—Workers must be at least six-feet apart; • Worker hygiene and source controls; • Workplace building and ventilation protocol; • Workplace cleaning and disinfection protocol; • Drop-off, pick-up and delivery practices and protocol; and • Communications and training practices and protocol. The city has reviewed and incorporated the industry guidance applicable to our business provided by the State of Minnesota for the development of this plan; while no specific industry guidance is available for cities we are following the general guidance from the state. Other conditions and circumstances included in the industry guidance and addressed in the plan that are specific to our business include: ❑ additional protections and protocols for customers, clients, guests,visitors; ❑ additional protections and protocols for personal protective equipment(PPE); ❑ additional protections and protocol for sanitation and hygiene; ❑ additional protections and protocols for hand washing; ❑ additional protections and protocol for distancing and barriers; ❑ additional protections and protocols for managing occupancy; ❑ additional protocols to limit face-to-face interaction; Ensure sick workers stay home and prompt identification and isolation of sick persons Workers have been informed of and are encouraged to self-monitor for signs and symptoms of COVID-19.The following policies and procedures are being implemented to assess workers' health status prior to entering the workplace and for workers to report when they are sick or experiencing symptoms.All people entering any city facility shall review the health screening questionnaire and self-monitor for symptoms; should a person answer yes to the questionnaire or experience COVID-19 symptoms they shall not enter a city facility and employees shall immediately notify their supervisor. Employees that develop symptoms at the workplace will immediately remove themselves from the workplace and notify their supervisor; if they cannot remove themselves from the workplace they will self-isolate until they are able. The City of Arden Hills has implemented leave policies that promote workers staying at home when they are sick,when household members are sick,or when required by a health care provider to isolate or quarantine themselves or a member of their household. Employees may be eligible to use PTO, other accrued time off, and/or qualify for the Emergency COVID-19 Sick Leave or FMLA. To the extent practical, accommodations for workers with underlying medical conditions or who have household members with underlying health conditions will be made. The City of Arden Hills will follow applicable federal, state, and local guidelines to inform employees that may have been exposed to COVID-19 in the workplace; applicable privacy rules will apply. Employees will be allowed to return to work as recommended by the CDC. Social distancing — Workers must be at least six-feet apart Social distancing of at least six-feet will be implemented and maintained between employees and all people that enter a city facility through the following engineering and administrative controls: • City Hall remains closed to the general public limiting potential exposure • Remote working is being utilized for employees that do not need to be in the office. • Flexible scheduling allows for employees to limit contact in the office. • All employee work stations can currently maintain effective social distancing. • Public Works employees are on a staggered shift separated by one hour to prevent unnecessary contact. • Plexiglas barriers have been erected in high-traffic areas and public facing counters. • Signage has been placed in high-traffic areas reminding people not to gather and to socially distance. • A one person per vehicle policy has been instituted. • Employees will avoid taking breaks, including lunch breaks, in group settings. For Public Works employees, if group breaks cannot be avoided designated break areas will be used to reduce the number of employees in an area and social distancing must be maintained. • Sanitizer and disinfecting wipes have been stationed throughout City Hall for ease of use. • Passageway doors are opened up to provide ease of passage and limit touching of door handles. • Employees follow CDC guidelines regarding PPE, including but not limited to, use of masks. • The number of people allowed in City Hall is capped,the current cap is eight people, but this may change pending future guidance. Worker hygiene and source controls Basic infection prevention measures are being implemented at our workplaces at all times. Workers are instructed to wash their hands for at least 20 seconds with soap and water frequently throughout the day, but especially at the beginning and end of their shift, prior to any mealtimes, and after using the restroom.All people entering the workplace are required to wash or sanitize their hands prior to or immediately upon entering the facility. Hand-sanitizer dispensers (that use sanitizers of greater than 60% alcohol) are at entrances and locations in the workplace so they can be used for hand hygiene in place of soap and water, as long as hands are not visibly soiled. Signs placed at entrances instruct people to sanitize or wash their hands upon entering, hand sanitizer is at each entrance. Source controls are being implemented at our workplaces at all times. Employees are being instructed to cover their mouth and nose with their sleeve or a tissue when coughing or sneezing, and to avoid touching their face, particularly their mouth, nose and eyes, with their hands. Employees are expected to dispose of tissues in provided trash receptacles, and wash or sanitize their hands immediately afterward. Respiratory etiquette will be demonstrated on posters, and supported by making tissues and trash receptacles available to all workers and other persons entering the workplace. Workplace building and ventilation protocol Operation of the building in which the workplace is located, includes necessary sanitation, assessment and maintenance of building systems including water, plumbing, electrical and HVAC systems.The city has been continuing routine maintenance with respect to its HVAC systems. The City will work with its HVAC maintenance provider to follow state guidelines to the extent the city is able. Workplace cleaning and disinfection protocol Regular practices of cleaning and disinfecting have been implemented, including a schedule for routine cleaning and disinfecting of work surfaces, equipment,tools and machinery,vehicles, and areas in the work environment including, but not limited to, restrooms, break rooms, lunch rooms, meeting rooms, checkout stations,fitting rooms, and drop-off and pick-up locations. Frequent cleaning and disinfecting is being conducted of high-touch areas including, but not limited to, phones, keyboards,touch screens, controls, door handles, elevator panels, railings, copy machines, credit card readers, delivery equipment, etc.The city has its cleaning service come daily through the work week, and they are taking additional steps to sanitize high-touch areas. Employees are expected to routinely sanitize their work space. Appropriate and effective cleaning and disinfectant supplies have been purchased and are available for use in accordance with product labels, safety data sheets and manufacturer specifications, and are being used with required personal protective equipment for the product. Drop-off, pick-up and delivery practices and protocol Any deliveries or pick-ups currently made are contactless reducing potential exposure. Communications and training practices and protocol This COVID-19 Preparedness Plan was communicated via e-mail to all workers on June 19, 2020,following approval an official plan will be distributed.Additional communication and training will be ongoing by as guidance is released and updated. Preparedness plans and any additional training will be provided to all workers who did not receive the initial training and prior to initial assignment or reassignment. Instructions will be communicated to all workers, including employees,temporary workers, staffing and labor- pools, independent contractors, subcontractors,vendors, outside technicians, and visitors on protections and protocols, including but not limited to: 1)Social distancing protocols and practices; 2) Drop-off, pick-up, and delivery; 3) Practices for hygiene and respiratory etiquette;4) Recommendations or requirements regarding the use of masks,face-coverings, and/or face-shields by employees.All employees will also be advised not to enter the workplace if they are experiencing symptoms or have contracted COVID-19. Managers and supervisors are expected to monitor how effective the program has been implemented. Deficiencies shall be reported directly to the City Administrator.All management and workers are to take an active role and collaborate in carrying out the various aspects of this plan, and update the protections, protocols,work-practices, and training as necessary.This COVID-19 Preparedness Plan has been certified by the City of Arden Hills City Council, and the Plan will be posted throughout the workplace and made readily available to employees following official approval. It will be updated as necessary by the City Administrator. Additional protections and protocols There are not currently additional protocols for cities; however,when City Hall begins to re-open additional protocols and measures will be reviewed and implemented as the opportunity for customer facing interactions may be present. Certified by: Date: Dave Perrault,City Administrator Appendix A — Guidance for developing a COVID-19 Preparedness Plan General www.cdc.gov/coronavirus/2019-nCoV www.health.state.mn.us/diseases/coronavirus www.osha.�ov www.dli.mn.gov Handwashing www.cdc.gov/handwashing/when-how-handwashing.html www.cdc.gov/handwash ins https://voutu.be/d914EnpU4Fo Respiratory etiquette: Cover your cough or sneeze www.cdc.gov/co ro navi rus/2019-ncov/prevent-getti ng-sick/prevention.htm www.health.state.mn.us/diseases/coronavirus/prevention.html www.cdc.gov/healthvwater/hvgiene/etiquette/coughing sneezing.html Social distancing www.cdc.gov/coronavi rus/2019-ncov/community/guidance-business-response.html www.health.state.mn.us/diseases/coronavirus/businesses.html Housekeeping www.cdc.gov/co ro navi rus/2019-ncov/com m u n itv/disinfecting-bu i Id i ng-faci I itv.htm I www.cdc.gov/coronavi rus/2019-ncov/prevent-getti ng-sick/disinfecting-your-home.html www.epa.gov/pesticide-registration/I ist-n-disinfectants-use-against-says-coy-2 www.cdc.gov/coronavirus/2019-ncov/community/organizations/cleaning-disinfection.html Employees exhibiting signs and symptoms of COVID-19 www.cdc.gov/coronavirus/2019-ncov/if-you-are-sick/steps-when-sick.htmI www.health.state.mn.us/diseases/coronavirus/basics.htmI Training www.heaIth.state.mn.us/diseases/coronavirus/about.pdf www.cdc.gov/coronavirus/2019-ncov/community/guidance-small-business.htmI www.osha.gov/Publications/OSHA3990.pdf CONSENT ITEM—6C ltm-- ---ARZEN MEMORANDUM DATE: June 22, 2020 TO: Honorable Mayor and City Council Members David Perrault, City Administrator FROM: Todd Blomstrom, Public Works Director/City Engineer SUBJECT: Professional Services Agreement for Lift Station No. 10 Budgeted Amount: Actual Amount: Funding Sources: $1001000 $491400 PIR Council Should Consider The City Council is requested to consider approval of a professional services agreement with Bolton & Menk for planning, design and construction administration services related to Lift Station No. 10 in the amount of$49,400. Background The City's Capital Improvement Program identifies rehabilitation work for Lift Station No. 10 located near the intersection of Cleveland Avenue and County Road E2. The lift station has been in service for 31 years in the current configuration. Several improvements have been identified, including the potential need to replace aging pumps, check valves, air release valves and control panel. This lift station also encounters problems with sewer flow backing up into the upstream manhole due to the bottom elevation of the lift station wet well having minimal elevation drop from the upstream gravity sewer. Staff negotiated a proposal with the consulting firm Bolton & Menk to assist with the rehabilitation of Lift Station No. 10 as provided in Attachment A. Seth Peterson, the project principal with Bolton & Menk, has been involved with past lift station projects in Arden Hills over the past 9 years, including Lift Station No. 11 and Lift Station No. 13. Mr. Peterson is knowledgeable of the City's station configuration standards and has provided quality work in the past. The one other consultant with past experience working on the City's lift stations is not available to provide design services. Page 1 of 2 The proposal from Bolton & Menk includes an alternatives analysis to evaluate three options for improvements to Lift Station No. 10. 1. Rehabilitation of the existing lift station 2. Full replacement of the lift station 3. Installation of a grinder type station and force main Alternatives 2 and 3 would be considered during the planning process to evaluate the need to address the upstream flow issue described above. The proposed fee for rehabilitation of the existing lift station is $44,500, including planning, design, bidding support and construction administration. If the City decides to proceed with the full replacement of the station, the fee would be $49,400. Staff recommends that the City award a professional services agreement to Bolton & Menk in the amount of $49,400. The fee would be reduced by $4,900 if the alternatives analysis determines that full replacement of the lift station is not necessary. Staff does not recommend awarding the additional survey work outlined in Task 5 of the proposal. Budtet Impact The currently adopted Capital Improvement Program includes a budget of $100,000 for improvements to Lift Station No. 10. The draft 2021 to 2025 Capital Improvement Program reviewed by the City Council on June 15, 2020, proposes to increase the total estimated cost for the project to $180,000. Attachments Attachment A: Professional Services Proposal Page 2 of 2 BOLTON Attachment & MENK Ph: (952) 890-0509 Real People. Real Solutions. Fax: (952) 90-8065 Balton-Menk.com June 1, 2020 Todd A. Blomstrom, P.E. Public Works Director/City Engineer City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112-5743 Re: Lift Station 10 Arden Hills, Minnesota Dear Mr. Blomstrom: Thank you for providing us this opportunity to assist you with the rehabilitation plans for Lift Station 10. Bolton&Menk,Inc., has the technical expertise, experience and resources to complete this project for the City and we appreciate your consideration. Based on our understanding,the project may include the following major components: • Replacement of the existing submersible lift station • Installation of a new precast lift station and possibly new valve vault o Goal is to eliminate flooding of upstream manhole • Installation of two,new submersible pumps • Replacement of piping and valves (check valves, gate valves, air release valves) • New control panel and SCADA equipment • Miscellaneous piping and site work • City would procure pumps and controls similar to past projects Through the preliminary design phase we will conduct an alternatives analysis to determine the recommended improvements for lift station 10,which may include: 1)rehabilitation of the existing lift station; 2)replacement of the existing submersible station with a similar type of station; or 3) installation of a grinder type station and new small diameter forcemain since flows are relatively low. We have identified the below tasks in order to complete the work as described above. A summary of each task is described below: Task 1—Preliminary Design Phase • Kickoff meeting • Assemble and review existing site data(surveys,preliminary plans, as-built information, etc.) • Topographic survey—capture upstream manholes as part of survey • Geotechnical evaluation (Bolton & Menk to coordinate and the geotechnical work billed to City directly from selected geotechnical engineer) N:\Proposals\Arden Hills\Lift Station 10\LS 10 Scope and Fee letter revised.docx Bolton&Menk is an equal opportunity employer. Mr. Todd Blomstrom Date: June 1, 2020 Page: 2 Task 2—Alternatives Analysis • Evaluate the existing condition and remaining service life for existing station components • Evaluate the existing elevation of the wet well in relation to the invert and rim elevation of upstream sewer manholes MH 10-001 through MH 10-005 • Develop a summary of the scope and opinion of probable cost for the following three alternatives: 1. Rehabilitation of the existing lift station, including replacement of pumps, control panel, check valves, air release valves,backup floats,transducer, and hatch. 2. Replacement of the existing submersible station with a similar type of station 3. Installation of a grinder type station and new small diameter forcemain • Conduct one(1)meeting with City staff on-site to review the results of the alternatives analysis • Complete preliminary design summary with alternatives analysis Task 3—Final Design/Bidding Phase • Prepare final plans and specifications • Design review meetings with City staff • Construction cost estimates • Assist with State and local agency reviews and permitting (We do not anticipate any permits are required from the MPCA or the MCES since this is an existing lift station and the flow is not increasing) • Bidding services Task 4—Construction Phase • Construction administration • Construction observation • Construction staking • Start-up services • Record drawings Task 5—Additional Surveying for Trail Section • Topo survey for trail section from Norma Ave. to Floral Park We propose to complete the above design and construction phase services for Tasks 1 —4 for a total estimated fee of$49,400. If the City decides to not replace the entire wet well structure and instead just replace pumps,piping,valves, and control panel,then this would result in a reduction in fees of$4,900 for a total of$44,500 for Tasks 1 —4. The work for Task 5, is estimated at$4,665. A detailed hour breakdown by task is included at the end of this letter. Because the engineer has no direct control over the scheduling or operations of the project contractor, construction phase services described in this proposal are estimated based on similar projects and are proposed to be provided on an hourly basis at the rates noted. We do not expect there to be any permit fees required for this project since this is an existing lift station. However, should any permits be required, Bolton&Menk will assist the City in the application process and the permit application fees shall be the responsibility of the City. We would be able to start immediately on this project with the preliminary design phase work. We would anticipate a late summer or fall bid. Depending on delivery of pumps and controls, the construction may start in Fall 2020 or Spring 2021. N:\Proposals\Arden Hills\Lift Station 10\LS 10 Scope and Fee letter revised.docx Bolton&Menk is an equal opportunity employer. Mr. Todd Blomstrom Date: June 1, 2020 Page: 3 Thank you for the opportunity to present this scope and fee letter. We look forward to working with you and your staff. If you need any additional information or have any questions on the above,please do not hesitate to give me a call at(612) 803-5223. Respectfully submitted, Bolton & Menk, Inc. Seth A.Peterson,PE Principal Environmental Engineer N:\Proposals\Arden Hills\Lift Station 10\LS 10 Scope and Fee letter revised.docx Bolton&Menk is an equal opportunity employer. - 4-0 NO � � � � +, O O 0) O M V N l0 0�0 N 00 Mr-I O 0 p m M m H = O O 0 0 Mai j Aana n S o O 00 0 0000 o U-) 00 0 0 0 rlj O le�laal� O N N oo O M � L? 00 N -tn -kn a) C�- 0- Ln E .rt o -0 O � o aaaui�u3 0 0 o c w leanl:)nalS v Ln �n- Ln CV C�J 0 M Ln o v. o ., .. iaaulSU3 0 Ln 0 00 � o �n a °° e�la��a 3 0o N N O Ln Ln 00 C14 I I -v- -tn Ln a� m o O E aausisaa 00 N � O 00o rn •— � ,1, W LnO � aaaui2u31�a.foad � 0 0 0 0 0 ov V r, � R;I- '— O Ln aaseuew o Ln N O O Lrj O p ��a�oad N M r-I E o a�ae 4: 0 o � 00 � O N O � ui aldi�uiad �' o rq v a O a) 06 O m V 6� - Q .m v w V 06 Q 4 N hA b.0 " OC o N C: N a ,+ H Q Q :5 0 V co � i O 0 z 4-J > m O M 0 .� 4-0m }' Qj O O > a Q 0 U Q ❑C -� 0j , O O O O O o � � Z rl N M _ z AGREEMENT FOR PROFESSIONAL SERVICES ARDEN HILLS,MINNESOTA LIFT STATION 10 REHABILITATION This Agreement,made this 22nd day of June 2020,by and between City of Arden Hills, Minnesota, 1245 West Highway 96, Arden Hills, MN 55112-574, ("CLIENT"), and BOLTON&MENK, INC., 12224 Nicollet Avenue,Burnsville, MN 55337, ("CONSULTANT"). WITNESS,whereas the CLIENT requires professional services in conjunction with Lift Station 10 Rehabilitation Project("Project") and whereas the CONSULTANT agrees to furnish the various professional services required by the CLIENT. NOW, THEREFORE, in consideration of the mutual covenants and promises between the parties hereto, it is agreed: SECTION I-CONSULTANT'S SERVICES A. The CONSULTANT agrees to perform the various Basic Services in connection with the proposed project as described in Exhibit I. B. Upon mutual agreement of the parties,Additional Services may be authorized as described in Paragraph IV.B. SECTION II- THE CLIENT'S RESPONSIBILITIES A. The CLIENT shall promptly compensate the CONSULTANT in accordance with Section III of this Agreement. B. The CLIENT shall place any and all previously acquired information in its custody at the disposal of the CONSULTANT for its use. Such information shall include,but is not limited to: boundary surveys,topographic surveys,preliminary sketch plan layouts,building plans, soil surveys, abstracts, deed descriptions, tile maps and layouts, aerial photos,utility agreements, environmental reviews, and zoning limitations. The CONSULTANT may rely upon the accuracy and sufficiency of all such information in performing services unless otherwise instructed, in writing,by CLIENT. C. The CLIENT will guarantee access to and make all provisions for entry upon public portions of the project and reasonable efforts to provide access to private portions and pertinent adjoining properties. D. The CLIENT will give prompt notice to the CONSULTANT whenever the CLIENT observes or otherwise becomes aware of any defect in the proposed project. E. The CLIENT shall designate a liaison person to act as the CLIENT'S representative with respect to services to be rendered under this Agreement. Said representative shall have the authority to transmit instructions,receive instructions,receive information, interpret and define the CLIENT'S policies with respect to the project and CONSULTANT'S services. Public Standard Form—MN Page 1 of 11 Arden Hills LS 10 F. The CONSULTANT'S services do not include legal, insurance counseling, accounting, independent cost estimating, financial advisory or"municipal advisor"(as described in Section 975 of the Dodd-Frank Wall Street Reform and Consumer Protection Act 2010 and the municipal advisor registration rules issued by the SEC)professional services and the CLIENT shall provide such services as may be required for completion of the Project described in this Agreement. G. The CLIENT will obtain any and all regulatory permits required for the proper and legal execution of the Project. CONSULTANT will assist CLIENT with permit preparation and documentation to the extent described in Exhibit I. H. The CLIENT may hire, at its discretion,when requested by the CONSULTANT, an independent test company to perform laboratory and material testing services, and soil investigation that can be justified for the proper design and construction of the Project. The CONSULTANT shall assist the CLIENT in selecting a testing company. Payment for testing services shall be made directly to the testing company by the CLIENT and is not part of this Agreement. If CLIENT elects not to hire an independent test company, CLIENT shall provide CONSULTANT with guidance and direction on completing those aspects of design and construction that require additional testing data. (Remainder of this page intentionally left blank) Public Standard Form—MN Page 2 of 11 Arden Hills LS 10 SECTION III- COMPENSATION FOR SERVICES A. FEES. 1. The CLIENT will compensate the CONSULTANT in accordance with the following Schedule of Fees for the time spent in performance of Agreement services. Total cost of services shall not exceed$54,065.00 without the prior consent of CLIENT. Schedule of Fees Employee no Rates Senior Principal $195-280/Hour Principal Engineer/Surveyor/Planner/GIS/Landscape Architect $145-225 Senior Engineer/Surveyor/Planner/GIS/Landscape Architect $120-210 Project Manager(Inc. Survey,GIS, Landscape Architect) $115-200 Project Engineer/Surveyor/Planner/Landscape Architect $90-175 Design Engineer/Landscape Designer/Graduate Engineer/Surveyor $90-190 Specialist(Nat. Resources;GIS;Traffic; Graphics; Other) $70-175 Senior Technician (Inc. Construction,GIS, Surveyl) $90-180 Technician (Inc. Construction,GIS,Surveyl) $60-155 Administrative/Corporate Specialists $55-135 Structural/Electrical/Mechanical/Architect $120-150 • • • ' Routine Photo Copying/Reproduction NO CHARGE 1 No separate charges will be made for GPS or robotic total stations on Bolton&Menk,Inc. survey assignments;the cost of this equipment is included in the rates for Survey Technicians. 2. The preceding Schedule of Fees shall apply for services provided through December 31,2020. Hourly rates may be adjusted by CONSULTANT, in consultation with CLIENT, on an annual basis thereafter to reflect reasonable changes in its operating costs. Adjusted rates will become effective on January I st of each subsequent year,upon written acceptance by CLIENT. 3. Rates and charges do not include sales tax. If such taxes are imposed and become applicable after the date of this Agreement CLIENT agrees to pay any applicable sales taxes. Public Standard Form—MN Page 3 of I I Arden Hills LS 10 4. The rates in the Schedule of Fees include labor, general business and other normal and customary expenses associated with operating a professional business. Unless otherwise agreed in writing,the above rates include vehicle and personal expenses,mileage,telephone, survey stakes and routine expendable supplies; and no separate charges will be made for these activities and materials. 5. Additional services as outlined in Section I.B will vary depending upon project conditions and will be billed on an hourly basis at the rate described in Section III.A.1. 6. Expenses required to complete the agreed scope of services or identified in this paragraph will be invoiced separately, and include but are not limited to large quantities of prints; extra report copies; out-sourced graphics and photographic reproductions; document recording fees; special field and traffic control equipment rental; outside professional and technical assistance; geotechnical services; and other items of this general nature required by the CONSULTANT to fulfill the terms of this Agreement. CONSULTANT shall be reimbursed at cost plus an overhead fee (not-to-exceed 10%) for these Direct Expenses incurred in the performance of the work, subject to the Total cost not to exceed fee or approved Additional services. B. PAYMENTS AND RECORDS 1. The payment to the CONSULTANT will be made by the CLIENT upon billing at intervals not more often than monthly at the herein rates and terms. 2. If CLIENT fails to make any payment due CONSULTANT for undisputed services and expenses within 45 days after date of the CONSULTANT'S invoice, a service charge of one and one-half percent(1.5%)per month or the maximum rate permitted by law,whichever is less, will be charged on any unpaid balance. 3. In addition to the service charges described in preceding paragraph, if the CLIENT fails to make payment for undisputed services and expenses within 60 days after the date of the invoice,the CONSULTANT may,upon giving seven days'written notice to CLIENT, suspend services and withhold project deliverables due under this Agreement until CONSULTANT has been paid in full for all past due amounts for undisputed services, expenses and charges, without waiving any claim or right against the CLIENT and without incurring liability whatsoever to the CLIENT. 4. Documents Retention. The CONSULTANT will maintain records that reflect all revenues, costs incurred, and services provided in the performance of the Agreement. The CONSULTANT will also agree that the CLIENT, State, or their duly authorized representatives may, at any time during normal business hours and as often as reasonably necessary, have access to and the right to examine, audit, excerpt, and transcribe any books, documents,papers, records, etc., and accounting procedures and practices of the CONSULTANT which are relevant to the contract for a period of six years. (Remainder of this page intentionally left blank) Public Standard Form—MN Page 4 of 11 Arden Hills LS 10 SECTION IV-GENERAL A. STANDARD OF CARE Professional services provided under this Agreement will be conducted in a manner consistent with that level of care and skill ordinarily exercised by members of the CONSULTANT'S profession currently practicing under similar conditions. No warranty, express or implied, is made. B. CHANGE IN PROJECT SCOPE In the event the CLIENT changes or is required to change the scope or duration of the project from that described in Exhibit I, and such changes require Additional Services by the CONSULTANT, the CONSULTANT shall be entitled to additional compensation at the applicable hourly rates. To the fullest extent practical, the CONSULTANT shall give notice to the CLIENT of any Additional Services,prior to furnishing such Additional Services. The CONSULTANT shall furnish an estimate of additional cost,prior to authorization of the changed scope of work and Agreement will be revised in writing. C. LIMITATION OF LIABILITY 1. General Liability of CONSULTANT. For liability other than professional acts, errors, or omissions, and to the fullest extent permitted by law, CONSULTANT shall indemnify, defend and hold harmless CLIENT from losses, damages, and judgments (including reasonable attorneys' fees and expenses of litigation) arising from claims or actions relating to the Project, provided that any such claim, action, loss, damages, or judgment is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property,but only to the extent caused by the acts and omissions in the non-professional services of CONSULTANT or CONSULTANT'S employees, agents, or subconsultants. 2. Professional Liability of CONSULTANT. With respect to professional acts, errors and omissions and to the fullest extent permitted by law, CONSULTANT shall indemnify and hold harmless CLIENT from losses, damages, and judgments (including reasonable attorneys' fees and expenses of litigation) arising from third-party claims or actions relating to the Project, provided that any such claim, action, loss, damages, or judgment is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property,but only to the extent caused by a negligent act, error or omission of CONSULTANT or CONSULTANT'S employees, agents, or subconsultants. This indemnification shall include reimbursement of CLIENT'S reasonable attorneys' fees and expenses of litigation,but only to the extent that defense is insurable under CONSULTANT's liability insurance policies. 3. General Liability of Client. To the fullest extent permitted by law and subject to the maximum limits of liability set forth in Minnesota Statutes Section 466.04, CLIENT shall indemnify, defend and hold harmless CONSULTANT from losses, damages, and judgments (including reasonable attorneys' fees and expenses of litigation) arising from third-party claims or actions relating to the Project,provided that any such claim, action, loss, damages, or judgment is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property,but only to the extent caused by the acts or omission of CLIENT or CLIENT'S employees, agents, or other consultants. Public Standard Form—MN Page 5 of 11 Arden Hills LS 10 4. To the fullest extent permitted by law, CLIENT and CONSULTANT waive against each other, and the other's employees, officers, directors, members, agents,insurers,partners, and consultants, any and all claims for or entitlement to special, incidental, indirect, or consequential damages arising out of,resulting from, or in any way related to this Agreement, from any cause or causes. CLIENT waives all claims against individuals involved in the services provided under this Agreement and agrees to limit all claims to the CONSULTANT's corporate entity. 5. Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the CLIENT or the CONSULTANT. The CONSULTANT'S services under this Agreement are being performed solely for the CLIENT'S benefit, and no other entity shall have any claim against the CONSULTANT because of this Agreement or the performance or nonperformance of services provided hereunder. D. INSURANCE 1. The CONSULTANT agrees to maintain, at CONSULTANT'S expense a commercial general liability(CGL) and excess or umbrella general liability insurance policy or policies insuring CONSULTANT against claims for bodily injury, death or property damage arising out of CONSULTANT'S general business activities. The general liability coverage shall provide limits of not less than$2,000,000 per occurrence and not less than$2,000,000 general aggregate. Coverage shall include Premises and Operations Bodily Injury and Property Damage; Personal and Advertising Injury; Blanket Contractual Liability; Products and Completed Operations Liability. 2. The CONSULTANT also agrees to maintain, at CONSULTANT'S expense, a single limit or combined limit automobile liability insurance and excess or umbrella liability policy or policies insuring owned,non-owned and hired vehicles used by CONSULTANT under this Agreement. The automobile liability coverages shall provide limits of not less than$1,000,000 per accident for property damage, $2,000,000 for bodily injuries, death and damages to any one person and $2,000,000 for total bodily injury, death and damage claims arising from one accident. 3. CLIENT shall be named Additional Insured for the above CGL and Auto liability policies. 4. The CONSULTANT agrees to maintain, at the CONSULTANT'S expense, statutory worker's compensation coverage together with Coverage B, Employer's Liability limits of not less than $500,000 for Bodily Injury by Disease per employee, $500,000.00 for Bodily Injury by Disease aggregate and$500,000 for Bodily Injury by Accident. 5. The CONSULTANT also agrees to maintain, at CONSULTANT'S expense, Professional Liability Insurance coverage insuring CONSULTANT against damages for legal liability arising from a negligent act, error or omission in the performance of professional services required by this Agreement during the period of CONSULTANT'S services and for three years following date of final completion of its services. The professional liability insurance coverage shall provide limits of not less than$2,000,000 per claim and an annual aggregate of not less than$2,000,000 on a claims-made basis. 6. CLIENT shall maintain statutory Workers Compensation insurance coverage on all of CLIENT'S employees and other liability insurance coverage for injury and property damage to third parties due to the CLIENT'S negligence. Public Standard Form—MN Page 6 of 11 Arden Hills LS 10 7. Prior to commencement of this Agreement, CONSULTANT will provide the CLIENT with certificates of insurance, showing evidence of required coverages. All policies of insurance shall contain a provision or endorsement that the coverage afforded will not be canceled or reduced in limits by endorsement for any reason except non-payment of premium,until at least 30 days prior written notice has been given to the Certificate Holder, and at least 10 days prior written notice in the case of non-payment of premium E. OPINIONS OR ESTIMATES OF CONSTRUCTION COST Where provided by the CONSULTANT as part of Exhibit I or otherwise, opinions or estimates of construction cost will generally be based upon public construction cost information. Since the CONSULTANT has no control over the cost of labor,materials, competitive bidding process, weather conditions and other factors affecting the cost of construction, all cost estimates are opinions for general information of the CLIENT and the CONSULTANT does not warrant or guarantee the accuracy of construction cost opinions or estimates. The CLIENT acknowledges that costs for project financing should be based upon contracted construction costs with appropriate contingencies. F. CONSTRUCTION SERVICES It is agreed that the CONSULTANT and its representatives shall not at any time supervise, direct, control, or have authority over any contractor's work,nor shall CONSULTANT have authority over or be responsible for the means,methods,techniques, sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety at any Project site,nor for any failure of a Contractor to comply with Laws and Regulations applicable to that Contractor's furnishing and performing of its work. CONSULTANT shall not be responsible for the acts or omissions of any Contractor. CLIENT acknowledges that on-site contractor(s) are solely responsible for construction site safety programs and their enforcement. G. USE OF ELECTRONIC/DIGITAL DATA 1. Because of the potential instability of electronic/digital data and susceptibility to unauthorized changes, copies of documents that may be relied upon by CLIENT are limited to the printed copies (also known as hard copies)that are signed or sealed by CONSULTANT. Except for electronic/digital data which is specifically identified as a project deliverable for this Agreement or except as otherwise explicitly provided in this Agreement, all electronic/digital data developed by the CONSULTANT as part of the Project is acknowledged to be an internal working document for the CONSULTANT'S purposes solely and any such information provided to the CLIENT shall be on an"AS IS"basis strictly for the convenience of the CLIENT without any warranties of any kind. As such,the CLIENT is advised and acknowledges that use of such information may require substantial modification and independent verification by the CLIENT (or its designees). 2. Provision of electronic/digital data,whether required by this Agreement or provided as a convenience to the Client, does not include any license of software or other systems necessary to read,use or reproduce the information. It is the responsibility of the CLIENT to verify compatibility with its system and long-term stability of media. CLIENT shall indemnify and hold harmless CONSULTANT and its Subconsultants from all claims, damages, losses, and expenses, including attorneys' fees arising out of or resulting from third party use or any Public Standard Form—MN Page 7 of 11 Arden Hills LS 10 adaptation or distribution of electronic/digital data provided under this Agreement,unless such third party use and adaptation or distribution is explicitly authorized by this Agreement. H. REUSE OF DOCUMENTS 1. Drawings and Specifications and all other documents(including electronic and digital versions of any documents)prepared or furnished by CONSULTANT pursuant to this Agreement are instruments of service in respect to the Project and CONSULTANT shall retain an ownership interest therein. Upon payment of all fees owed to the CONSULTANT, the CLIENT shall acquire a limited license in all identified deliverables (including Reports, Plans and Specifications) for any reasonable use relative to the Project and the general operations of the CLIENT. Such limited license to Owner shall not create any rights in third parties. 2. CLIENT may make and disseminate copies for information and reference in connection with the use and maintenance of the Project by the CLIENT. However, such documents are not intended or represented to be suitable for reuse by CLIENT or others on extensions of the Project or on any other project. Any reuse by CLIENT or, any other entity acting under the request or direction of the CLIENT,without written verification or adaptation by CONSULTANT for such reuse will be at CLIENT'S sole risk and without liability or legal exposure to CONSULTANT and CLIENT shall indemnify and hold harmless CONSULTANT from all claims, damages, losses and expenses including attorney's fees arising out of or resulting from such reuse. I. CONFIDENTIALITY CONSULTANT agrees to keep confidential and not to disclose to any person or entity, other than CONSULTANT'S employees and subconsultants any information obtained from CLIENT not previously in the public domain or not otherwise previously known to or generated by CONSULTANT. These provisions shall not apply to information in whatever form that comes into the public domain through no fault of CONSULTANT; or is furnished to CONSULTANT by a third party who is under no obligation to keep such information confidential; or is information for which the CONSULTANT is required to provide by law or authority with proper jurisdiction; or is information upon which the CONSULTANT must rely for defense of any claim or legal action. J. PERIOD OF AGREEMENT This Agreement will remain in effect for the longer of a period of two (2)years or until such other expressly identified completion date, after which time the Agreement may be extended upon mutual agreement of both parties. K. TERMINATION This Agreement may be terminated: 1. For cause, by either party upon 7 days written notice in the event of substantial failure by other party to perform in accordance with the terms of this Agreement through no fault of the terminating party. For termination by CONSULTANT, cause includes,but is not limited to, failure by CLIENT to pay undisputed amounts owed to CONSULTANT within 120 days of invoice and delay or suspension of CONSULTANT's services for more than 120 days for reasons beyond CONSULTANT'S cause or control; or, Public Standard Form—MN Page 8 of 11 Arden Hills LS 10 2. For convenience by CLIENT upon 7 days written notice to CONSULTANT. 3. Notwithstanding,the foregoing,this Agreement will not terminate under paragraph IV.K if the party receiving such notice immediately commences correction of any substantial failure and cures the same within 10 days of receipt of the notice. 4. In the event of termination by CLIENT for convenience or by CONSULTANT for cause,the CLIENT shall be obligated to the CONSULTANT for payment of amounts due and owing including payment for services performed or furnished to the date and time of termination, computed in accordance with Section III of this Agreement. CONSULTANT shall deliver and CLIENT shall have, at its sole risk, right of use of any completed or partially completed deliverables, subject to provisions of Paragraph IV. H. 5. In event of termination by CLIENT for cause and in addition to any other remedies available to CLIENT, CONSULTANT shall deliver to CLIENT and CLIENT shall have right of use of any completed or partially completed deliverables, in accordance with the provisions of Paragraph IV.H. CLIENT shall compensate CONSULTANT for all undisputed amounts owed CONSULTANT as of date of termination. L. INDEPENDENT CONTRACTOR Nothing in this Agreement is intended or should be construed in any manner as creating or establishing the relationship of co-partners between the parties hereto or as constituting the CONSULTANT or any of its employees as the agent,representative, or employee of the CLIENT for any purpose or in any manner whatsoever. The CONSULTANT is to be and shall remain an independent contractor with respect to all services performed under this Agreement. M. CONTINGENT FEE The CONSULTANT warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the CONSULTANT to solicit or secure this Agreement, and that it has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission,percentage,brokerage fee, gift or any other consideration, contingent upon or resulting from award or making of this Agreement. N. NON-DISCRIMINATION The provisions of any applicable law or ordinance relating to civil rights and discrimination shall be considered part of this Agreement as if fully set forth herein. The CONSULTANT is an Equal Opportunity Employer and it is the policy of the CONSULTANT that all employees,persons seeking employment, subcontractors, subconsultants and vendors are treated without regard to their race,religion, sex, color,national origin,disability, age, sexual orientation,marital status,public assistance status or any other characteristic protected by federal, state or local law. O. ASSIGNMENT Neither party shall assign or transfer any interest in this Agreement without the prior written consent of the other party. Public Standard Form—MN Page 9 of 11 Arden Hills LS 10 P. SURVIVAL All obligations, representations and provisions made in or given in Section IV and Documents Retention clause of this Agreement will survive the completion of all services of the CONSULTANT under this Agreement or the termination of this Agreement for any reason. Q. SEVERABILITY Any provision or part of the Agreement held to be void or unenforceable under any law or regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon CLIENT and CONSULTANT, who agree that the Agreement shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. R. CONTROLLING LAW This Agreement is to be governed by the law of the State of Minnesota and venued in courts of Minnesota; or at the choice of either party, and if federal jurisdictional requirements can be met,in federal court in the district in which the project is located. S. DISPUTE RESOLUTION CLIENT and CONSULTANT agree to negotiate all disputes between them in good faith for a period of 30 days from the date of notice of dispute prior to proceeding to formal dispute resolution or exercising their rights under law. Any claims or disputes unresolved after good faith negotiations shall then be submitted to mediation using a neutral from the Minnesota District Court Rule 114 Roster, or if mutually agreed at time of dispute submittal, a neutral from the American Arbitration Association Construction Industry roster. If mediation is unsuccessful in resolving the dispute,then either party may seek to have the dispute resolved by bringing an action in a court of competent jurisdiction. T. MINNESOTA GOVERNMENT DATA PRACTICES ACT (MGDPA) All data collected, created,received,maintained, or disseminated, or used for any purposes in the course of the CONSULTANT'S performance of the Agreement is governed by the Minnesota Government Data Practices Act, Minnesota Statutes Section 13.01, et seq. or any other applicable state statutes and state rules adopted to implement the Act, as well as state statutes and federal regulations on data privacy. The Consultant agrees to abide by these statutes,rules and regulations and as they may be amended. In the event the CONSULTANT receives a request to release data, it shall notify CLIENT as soon as practical. The CLIENT will give instructions to CONSULTANT concerning release of data to the requesting party and CONSULTANT will be reimbursed as additional services for its reasonable labor and other direct expenses in complying with any MGDPA request,but only to the extent that the request is not due to a negligent, intentional or willful act or omission by the CONSULTANT or other failure to comply with its obligations under this contract. Public Standard Form—MN Page 10 of 11 Arden Hills LS 10 SECTION V- SIGNATURES THIS INSTRUMENT embodies the whole agreement of the parties, there being no promises,terms, conditions or obligation referring to the subject matter other than contained herein. This Agreement may only be amended, supplemented,modified or canceled by a duly executed written instrument signed by both parties. IN WITNESS WHEREOF,the parties hereto have caused this Agreement to be executed in their behalf. CLIENT: City of Arden Hills, Minnesota CONSULTANT: Bolton&Menk, Inc. Seth A. Peterson, P.E. Principal Engineer Public Standard Form—MN Page 11 of 11 Arden Hills LS 10 BOLTON 12224 Nicollet Avenue Burnsville, MN 55 7-1649 & MENK Ph: (95 ) 890-0509 Real People. Real Solutions. Fax: (952) 90-8065 Balton-Menk.com Exhibit I June 1, 2020 Todd A. Blomstrom, P.E. Public Works Director/City Engineer City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112-5743 Re: Lift Station 10 Arden Hills, Minnesota Dear Mr. Blomstrom: Thank you for providing us this opportunity to assist you with the rehabilitation plans for Lift Station 10. Bolton&Menk,Inc., has the technical expertise, experience and resources to complete this project for the City and we appreciate your consideration. Based on our understanding,the project may include the following major components: • Replacement of the existing submersible lift station • Installation of a new precast lift station and possibly new valve vault o Goal is to eliminate flooding of upstream manhole • Installation of two,new submersible pumps • Replacement of piping and valves (check valves, gate valves, air release valves) • New control panel and SCADA equipment • Miscellaneous piping and site work • City would procure pumps and controls similar to past projects Through the preliminary design phase we will conduct an alternatives analysis to determine the recommended improvements for lift station 10,which may include: 1)rehabilitation of the existing lift station; 2)replacement of the existing submersible station with a similar type of station; or 3) installation of a grinder type station and new small diameter forcemain since flows are relatively low. We have identified the below tasks in order to complete the work as described above. A summary of each task is described below: Task 1—Preliminary Design Phase • Kickoff meeting • Assemble and review existing site data(surveys,preliminary plans, as-built information, etc.) • Topographic survey—capture upstream manholes as part of survey • Geotechnical evaluation (Bolton & Menk to coordinate and the geotechnical work billed to City directly from selected geotechnical engineer) N:\Proposals\Arden Hills\Lift Station 10\Exhibit I_LS 10 Scope and Fee letter revised.docx Bolton&Menk is an equal opportunity employer. Mr. Todd Blomstrom Date: June 1, 2020 Page: 2 Task 2—Alternatives Analysis • Evaluate the existing condition and remaining service life for existing station components • Evaluate the existing elevation of the wet well in relation to the invert and rim elevation of upstream sewer manholes MH 10-001 through MH 10-005 • Develop a summary of the scope and opinion of probable cost for the following three alternatives: 1. Rehabilitation of the existing lift station, including replacement of pumps, control panel, check valves, air release valves,backup floats,transducer, and hatch. 2. Replacement of the existing submersible station with a similar type of station 3. Installation of a grinder type station and new small diameter forcemain • Conduct one(1)meeting with City staff on-site to review the results of the alternatives analysis • Complete preliminary design summary with alternatives analysis Task 3—Final Design/Bidding Phase • Prepare final plans and specifications • Design review meetings with City staff • Construction cost estimates • Assist with State and local agency reviews and permitting (We do not anticipate any permits are required from the MPCA or the MCES since this is an existing lift station and the flow is not increasing) • Bidding services Task 4—Construction Phase • Construction administration • Construction observation • Construction staking • Start-up services • Record drawings Task 5—Additional Surveying for Trail Section • Topo survey for trail section from Norma Ave. to Floral Park We propose to complete the above design and construction phase services for Tasks 1 —4 for a total estimated fee of$49,400. If the City decides to not replace the entire wet well structure and instead just replace pumps,piping,valves, and control panel,then this would result in a reduction in fees of$4,900 for a total of$44,500 for Tasks 1 —4. The work for Task 5, is estimated at$4,665. A detailed hour breakdown by task is included at the end of this letter. Because the engineer has no direct control over the scheduling or operations of the project contractor, construction phase services described in this proposal are estimated based on similar projects and are proposed to be provided on an hourly basis at the rates noted. We do not expect there to be any permit fees required for this project since this is an existing lift station. However, should any permits be required, Bolton&Menk will assist the City in the application process and the permit application fees shall be the responsibility of the City. We would be able to start immediately on this project with the preliminary design phase work. We would anticipate a late summer or fall bid. Depending on delivery of pumps and controls, the construction may start in Fall 2020 or Spring 2021. N:\Proposals\Arden Hills\Lift Station 10\Exhibit I_LS 10 Scope and Fee letter revised.docx Bolton&Menk is an equal opportunity employer. Mr. Todd Blomstrom Date: June 1, 2020 Page: 3 Thank you for the opportunity to present this scope and fee letter. We look forward to working with you and your staff. If you need any additional information or have any questions on the above,please do not hesitate to give me a call at(612) 803-5223. Respectfully submitted, Bolton & Menk, Inc. Seth A.Peterson,PE Principal Environmental Engineer N:\Proposals\Arden Hills\Lift Station 10\Exhibit I_LS 10 Scope and Fee letter revised.docx Bolton&Menk is an equal opportunity employer. - 4-0 NO � � � � +, O O 0) O M V N l0 0�0 N 00 Mr-I O 0 p m M m H = O O 0 0 Mai j Aana n S o O 00 0 0000 o U-) 00 0 0 0 rlj O le�laal� O N N oo O M � L? 00 N -tn -kn a) C�- 0- Ln E .rt o -0 O � o aaaui�u3 0 0 o c w leanl:)nalS v Ln �n- Ln CV C�J 0 M Ln o v. o ., .. iaaulSU3 0 Ln 0 00 � o �n a °° e�la��a 3 0o N N O Ln Ln 00 C14 I I -v- -tn Ln a� m o O E aausisaa 00 N � O 00o rn •— � ,1, W LnO � aaaui2u31�a.foad � 0 0 0 0 0 ov V r, � R;I- '— O Ln aaseuew o Ln N O O Lrj O p ��a�oad N M r-I E o a�ae 4: 0 o � 00 � O N O � ui aldi�uiad `A o rq PC un cn O 06 O Co L/) ao }' V) - O. Q m o V V OZS 'N U .c � coif .� � qA .> � � .� N > w ,+ H 0 Q 5 0 > m O i O w +' 4-1 M 0 4-0 �oz 4-J > m }' Qj O O > a Q 0 U Q0 ❑C -� O O O O O 0 o � � Z rl N M _ z CONSENT ITEM—6D ltm-- ---ARZEN HILL MEMORANDUM DATE: June 22, 2020 TO: Honorable Mayor and City Council Members David Perrault, City Administrator FROM: David Swearingen, Assistant City Engineer, EIT Todd Blomstrom, Public Works Director/City Engineer SUBJECT: Payment Voucher No. 4, Tennis Court Improvements for Cummings and Royal Hills Parks Budgeted Amount: Actual Amount: Funding Sources: $349,102 $3681522 PIR Council Should Consider The Council is requested to consider approval of Pay Voucher No. 4 in the amount of$20,073.50 for the Tennis Courts Improvements at Cummings and Royal Hills Park, City Project No. PW-19-0104. Backuround On July 22, 2019, the City Council adopted Resolution #2019-025 awarding a contract for the Tennis Court Improvements at Cummings and Royal Hills Parks to Bituminous Roadways in the amount of $303,782.00. The contractor began the project on September 3, 2019 and has completed a majority of the contract items. Both court surfaces are currently open for public use. There are two change orders on this project, resulting in a revised contract amount of$323,001. This revised amount includes repairs for graffiti damage to the Cummings Park Court surface and a correction in one unit price item for concrete ribbon curb in Change Order No. 1 in the amount of$2,340. The City is seeking restitution for the cost of repairing graffiti vandalism on the Cummings Park court surface. Pay Voucher No. 4 reflects all work through May 29, 2020 with five percent retainage applied. The project consultant and City staff recommend approval of Payment Voucher No. 4 as provided in Attachment A. Page 1 of 2 Budget Impact The construction contract amount and overall budget for the Tennis Court Improvements for Cummings and Royal Hills Parks is summarized below. Project Expenses Construction Base Bid(Bituminous Roadways) $3031782.00 Engineering and Construction Admin. (WSB) $ 39,420.00 Geotechnical Investigation (WSB) $ 5,900.00 Change Order No. 1 $ 16,319.00 Change Order No. 2 $ 2,900.00 Other costs $ 201.00 Total Expenses $3681522.00 Project Funding Capital Improvements PIR Fund $3681522.00 * City seeking restitution for vandalism repair in Change Order No. 2 Attachments Attachment A: Pay Voucher No. 4 Page 2 of 2 Attachment Wsb June 17, 2020 Todd Blomstrom City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 Re: Tennis Court Improvements at Cummings, Hazelnut and Royal Hills Project City of Arden Hills Project No. 19-PARK-001 WSB Project No. R-014152-000 Dear Mr. Blomstrom: Please find enclosed Construction Pay Voucher No. 4 for the above referenced project in the amount of$20,073.50. The quantities completed to date have been reviewed and agreed upon by o the contractor, and we hereby recommend that the City of Arden Hills approve Construction Pay Voucher No. 4 for Bituminous Roadways, Inc. The contract amount of$323,001.00 is revised Z from the previous contract amount to account for corrections from Change Order 1 in the amount m of$2,340. U) The amount indicated above reflects work certified through December 31, 2019, with a 5% retainage applied. Please include one executed copy with the payment to Bituminous Roadways, 00 00 Inc. and return one executed copy to our office for our file. If you have any questions or comments regarding this voucher, please contact me at 763.231.4865. Co N c' Sincerely, 0 W LO teven Foss, Pt andscape Architect a n 1-- Attachments Z a 0 0 (N W H D U) 1-- W W ry H U) 2 H W 00 ti "K:\014152-000\Admin\Construction Admin\Pay Applications\Pay Application#4\Archive\014152-000 PV4 06012020.pdf' CITY OF ARDEN HILLS 1245 West Highway 96 Arden Hills MN 55112 wsb Project R-0104152-000-Tennis Court Improvements At Cummings and Royal Hills Park Pay Voucher No.4 Contractor: Bituminous Roadways,Inc. City Project No. 19-PARK-001 1520 Commerce Drive For Period: 01/01/2020-05/29/2020 Mendota Heights, MN 55120 Contract Amounts Original Contract $ 303,782.00 Contract Changes $ 19,219.00 Revised Contract $ 323,001.00 Work Certified to Bate Base Bid Items 303,057.00 Backsheet 0 Change Order $ 19,219.00 Supplemental Agreement 0 Work Order 0 Material on Hand 0 Total $ 322,276.00 Work Certified Work Certified Less Amount Less Previous Amount Paid This Total Amount This Pay Voucher to Date Retained Payments Pay Voucher Paid to Date $ 217130.00 $ 322,276.00 16,113.80 $ 286,088.70 $ 20,073.50 $ 306,162.20 Percent retained 5% Amount Paid This Pay Voucher $ 20,073.50 This is to certify that the items of work shown in this certificate of Pay Voucher have been actually furnished for the work comprising the above mentioned projects in accordance with the plans and specifications heretofore approved. Approved y: WSB Appro y� Biturni ou oad ways,Inc. 01-or pmi artager Contractor 6/17/2020 6/17/2020 Date Date Approved By: CITY OF ARDEN HILLS CITY OF ARDEN HILLS Date K.-W14152-000Wdminiconsfrucfion AdminlPay ApplicafionslPay Application#4Wrchlvel Page 1 of 1 06-17-2020 014152-000 PV4VQ 1 Cover DETAIL SHEET Pay Voucher No.4 OWNER: 01/01/2020- 05/29/2020 CITY OF ARDEN HILLS CONTRACTOR: BITUMINOUS ROADWAYS, INC. 1520 COMMERCE DRIVE MENDOTA HEIGHTS, MN 555120 Contract Unit Quantity Amount Quantity Amount to # Item Units This Pay This Pay Qty Price to Date Date Voucher Voucher CUMMINGS PARK-BASE BID 1 2021.501 MOBILIZATION LS 1 $800.00 $ - 1.00 $ 800.00 2 2104.606 REMOVE EXISTING ACRYLIC COURT LS 1 $1,700.00 $ - 1.00 $ 1,700.00 SURFACING 3 2104.607 CRACK FILLING LS 1 $1,700.00 $ - 1.00 $ 1,700.00 4 2104.608 REMOVE PRACTICE BOARD AND LS 1 $3,100.00 $ - 1.00 $ 3,100.00 ASSOCIATED POSTS 5 2563.601 TRAFFIC CONTROL LS 1 $580.00 0.25 $ 145.00 1.00 $ 580.00 6 2582.604 ACRYLIC COLOR SURFACING(FOR SQ YD 2,078 $13.00 $ - 2078.00 $ 27,014.00 COURT) ROYAL HILLS PARK-BASE BID 1 2021.501 MOBILIZATION LS 1 $7,000.00 0.10 $ 700.00 1.00 $ 7,000.00 2 2101.501 CLEARING AND GRUBBING LS 1 $4,000.00 $ - 1.00 $ 4,000.00 3 2104.503 REMOVE CHAIN-LINK FENCE LIN FT 355 $11.50 $ - 355.00 $ 4,082.50 4 2104.503 REMOVE CURB LIN FT 26 $38.00 $ - 26.00 $ 988.00 5 2104.504 REMOVE BITUMINOUS PAVEMENT SQ YD 1,060 $1.00 $ - 1060.00 $ 1,060.00 6 2104.601 REMOVE TENNIS NET POST AND NET LS 1 $1,200.00 $ - 1.00 $ 1,200.00 7 2014.601 SALVAGE BENCH EACH 2 $1,200.00 $ - 2.00 $ 2,400.00 8 2104.602 REMOVE BASKETBALL GOAL EACH 2 $1,200.00 $ - 2.00 $ 2,400.00 9 2104.603 REMOVE WOOD TIMBERS LS 1 $3,125.00 $ - 1.00 $ 3,125.00 10 2105.507 COMMON EXCAVATION(OFF SITE) CU YD 515 $26.00 $ - 515.00 $ 13,390.00 11 2105.507 COMMON EXCAVATION LS 1 $25,000.00 $ - 1.00 $ 25,000.00 12 2105.507 SELECT GRANULAR BORROW(FOR CU YD 1,275 $26.50 $ - 1275.00 $ 33,787.50 COURT) 13 2360.601 BITUMINOUS COURT PAVEMENT WITH SQ YD 1,180 $31.00 $ - 1180.00 $ 36,580.00 AGGREGATE BASE 14 2360.604 3"BITUMINOUS WALK WITH SQ YD 73 $29.00 $ - 73.00 $ 2,117.00 AGGREGATE BASE 15 2502.602 4"PVC PIPE DRAIN CLEANOUT EACH 4 $745.00 $ - 4.00 $ 2,980.00 16 2502.603 4"PERF PE PIPE DRAIN LIN FT 692 $16.00 $ - 692.00 $ 11,072.00 17 2502.603 4"PE PIPE DRAIN LIN FT 55 $19.00 $ - 55.000 $ 1,045.00 18 2521.518 4"CONCRETE WALK WITH SQ FT 48 $34.00 $ - 48.00 $ 1,632.00 AGGREGATE BASE 19 2521.603 5"THICK X 18"WIDE CONCRETE LIN FT 404 $53.00 $ - 404.00 $ 21,412.00 MAINTENANCE STRIP 20 2521.603 5"THICK X 12"WIDE CONCRETE LIN FT 59 $78.00 $ - 59.00 $ 4,602.00 MAINTENANCE STRIP Contract Unit Quantity Amount Quantity Amount to # Item Units This Pay This Pay Qty Price to Date Date Voucher Voucher 21 2531.503 CONCRETE RIBBON CURB WITH BASE LIN FT 20 $227.00 $ - 20.00 $ 4,540.00 22 2531.503 B612 CONCRETE CURB AND GUTTER LIN FT 6 $115.00 $ - $ - WITH BASE 23 2531.603 JOINT ADHESIVE LIN FT 455 $7.00 $ - 450.00 $ 3,150.00 24 2540.601 TENNIS NET AND POST SYSTEM EACH 1 $2,300.00 1.00 $ 2,300.00 1.00 $ 2,300.00 25 2540.601 BASKETBALL GOAL EACH 2 $5,700.00 $ - 2.00 $ 11,400.00 26 2557.501 10'HIGH,3-RAIL CHAIN-LINK LIN FT 346 $90.00 $ - 346.00 $ 31,140.00 PERIMETER FENCE 27 2557.501 8'HIGH,4'WIDE GATE EACH 1 $1,500.00 $ - 1.00 $ 1,500.00 28 2557.501 10'HIGH,10'WIDE DOUBLE GATE EACH 1 $2,700.00 $ - 1.00 $ 2,700.00 29 2563.601 TRAFFIC CONTROL LS 1 $1,800.00 0.50 $ 900.00 1.00 $ 1,800.00 30 2564.602 ADA PARKING SIGN EACH 1 $925.00 $ - 1.00 $ 925.00 31 2572.503 CONSTRUCTION FENCING LIN FT 650 $6.00 $ - 650.00 $ 3,900.00 32 2573.535 ROCK CONSTRUCTION ENTRANCE LS 1 $1,700.00 $ - 1.00 $ 1,700.00 33 2573.533 SEDIMENT CONTROL LOG,TYPE LIN FT 375 $8.00 $ - 375.00 $ 3,000.00 WOOD FIBER 34 2575.505 SEEDING-TURF SEED MIX ACRE 0.30 $8,000.00 $ - 0.30 $ 2,400.00 35 2575.504 EROSION CONTROL BLANKET SQ YD 1,460 $2.50 $ - 1460.00 $ 3,650.00 36 2582.501 PARKING LOT STALL AND SYMBOL AT LS 1 $925.00 1.00 $ 925.00 1.00 $ 925.00 ADA STALL 37 2582.604 ACRYLIC COLOR SURFACING(FOR SQ YD 1,105 $12.00 1105.00 $ 13,260.00 1105.00 $ 13,260.00 COURT) TOTAL BASE BID $ 18,230.00 $ 303,057.00 CONTRACT CHANGES 4 2104.503 REMOVE CURB LIN FT 6 $38.00 $ - 6.00 $ 228.00 10 2105.507 COMMON EXCAVATION (OFF SITE) CU YD 296 $26.00 $ - 296.00 $ 7,696.00 12 2105.507 SELECT GRANULAR BORROW(FOR CO CU YD 214 $26.50 $ - 214.00 $ 5,671.00 21 2531.503 CONCRETE RIBBON CURB WITH BASE LIN FT 12 $227.00 $ - 12.00 $ 2,724.00 TOTAL CHANGE ORDER NO. 1 $ 16,319.00 CONTRACT CHANGES 6 2582.604 ACRYLIC SURFACING REPAIR LS 1 $ 2,900.00 1.00 $ 2,900.00 TOTAL CHANGE ORDER NO.2 $ 2,900.00 $ 2,900.00 TOTAL $ 21,130.00 $ 322,276.00 PUBLIC HEARING—8A Itn., ---A DEN HILLS MEMORANDUM DATE: June 22, 2020 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director Mary Tomnitz, Accounting Clerk SUBJECT: Public Hearing Regarding Quarterly Special Assessments for Delinquent Utilities Budgeted Amount: Actual Amount: Funding Source: Council Should Consider the Following Hold a Public Hearing regarding delinquent utilities. Background Water customers whose accounts are 90 days past due were informed that the City intends to certify delinquent charges to Ramsey County to be collected with property taxes. These customers have the right to a hearing in front of the City Council to discuss this matter prior to certification. Page 1 of 1 PUBLIC HEARING— 8B ­--A E HILLS MEMORANDUM DATE: June 22, 2020 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Mike Mrosla, Community Development Manager/City Planner SUBJECT: Planning Case #20-003 Applicant: Barry O'Meara Property Location: 3246 New Brighton Avenue Request: Variance and Preliminary Plat Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider the Following Hold the required public hearing for Planning Case 20-003 at Ecko Estates, 3246 New Brighton Road ("Subject Property") for Barry O'Meara ("Applicant"). The City Council will be asked to make a formal decision regarding the application under Agenda Item 10A. Background The Applicant submitted a Land Use Application (Attachment A) for a Variance and associated Preliminary Plat. The Applicant is proposing to remove the existing vacant fire station and then subdivide the Subject Property into four (4) owner occupied single-family detached residential lots. The Applicant is requesting a variance to reduce the minimum lot width of the re-platted lots from the ordinance requirement of 85 feet to 81.75 feet. The Subject Property is located within the R-2 Single and Two-Family Residential District and is guided as a Very Low Residential Density use in the Land Use Plan (Attachment B). The Subject Property is approximately 3.12 acres in size and is comprised of the decommissioned Lake Johanna Fire Station No.1 building, a detached garage, and parking areas. The two existing structures are located along New Brighton Road and there are multiple curb cuts currently providing access to the property. The topography of the lot is relatively flat along New Brighton Road,but then slopes down significantly to a pond located on the easterly half of the property. The elevation change from New Brighton Road to the pond edge is roughly 15 feet. The pond occupies approximately 1.3 acres of the site leaving 1.5 acres of developable land. City of Arden Hills City Council Meeting for June 22, 2020 P:IPlanninglPlanning Cases1202W20-003 3246 New Brighton Road Ecko Estates- VAR, PPI CC Packet Page 1 of 9 Since 2017 the Subject Property has had three (3) previous development applications reviewed. The first application was submitted in April, 2017; the developer was requesting to subdivide the Subj ect Property into four(4)lots,however,the former landowner and the applicant couldn't agree on a sale price and the applicant withdrew their application. In January,2018, a different applicant submitted an application requesting to subdivide the Subject Property into four(4) lots. On April 231 2018, the City Council considered the application for a Preliminary Plat, Final Plat, Comprehensive Plan Amendment, and Variance. The City Council voted to deny this application because the proposal was not consistent with the Comprehensive Plan. At their May 29, 2018 meeting the City Council approved a Comprehensive Plan Amendment, Preliminary Plat and Variance at the Subject Property. The Comprehensive Plan Amendment re- guided the property from Public and Institutional to Very Low Density Residential. The City Council approved a Preliminary/Final Plat request that created three (3) single-family residential parcels on the existing lot. The proposed project never came to fruition and the property was voluntarily foreclosed. Plan Evaluation Chapter 11, Subdivision Regulations Review 1. Minimum Subdivision Design Standards—Section 1130 City Code Section 1130.05 Easements City subdivision regulations require dedication of a minimum 12-foot wide utility and drainage easement along the right-of-way and centered on common lot lines. The Preliminary Plat includes 12-foot utility and drainage easements that are centered on the common lot lines throughout the development and 12-foot easements along the New Brighton Road right-of-way and the rear property lines. The proposed utility and drainage easements meet the City's minimum requirements, as per the City Engineer's review of the proposal. Where a subdivision is traversed by a watercourse, a drainage easement is required under City Code to be dedicated substantially conforming to the lines of the watercourse. There is an existing landlocked pond located on the easterly half of the site and the Applicant is proposing an additional stormwater collection pond at the northwest corner of the landlocked pond. The applicant has provided a drainage easement around the perimeter of the ponds. In addition, a 16.5-foot conservation easement is located around the existing pond.A conservation easement is a voluntary legal agreement between a landowner and government agency. The intent of the conservation easement is to permanently limit uses of the land in order to protect the surrounding buffer area and the overall pond water quality as is a requirement per the watershed district. The Applicant also providing a 15-foot maintenance access easement along the north property line to allow City staff to access the proposed and existing pond. The easement would also serve as an access to an existing sanitary sewer manhole in the rear yard of the ad j acent property to the north (3248 New Brighton Road). City of Arden Hills City Council Meeting for June 22, 2020 P:IPlanninglPlanning Cases12020120-003 3246 New Brighton Road Ecko Estates- VAR, PPI CC Packet Page 2 of 9 _ --�---i .� Drainage.^� ,} td i\ I 8r�.u.�ad r�l+L.Ma.•r ♦ Y W x+ �^ - ' ' f-;nor&,..,.�gL'pVrA7�LECWTH'A and Utility ti s AND 0 Easement I =r1i1+r+a ylrin.Wr.+r �=.... � �r� ,i\ •' :ff�''�'t+$d,.� '� � �` I�. �r� r � P3"� F f 56u7S9M ProposedIL Pond yyy ;{� •� �. ati Y y� ; Conservation Easement +1111 LINE OF Ric 1 1i ff SE 1/4 Of 1HE.w 5l4 ap P90POSE'DRAMALE A%0•1TurF EASEMEN F }I I �• � ��'4 S Y -_-_. Ifs _ Jf,7W SP i 1 �� � � •S ~�i S rr\\\ I F RIW ;;y 1N� rQ,33r^}F- -,�.} 142. �� -�f}+Y������ ?. ••� F f±•as f � �ff"Y#3, F�{1 � 'rr• r I � 1 �•�i + •�.. d.}4 -' yI 1Y `r�' •�- ce• '4 'fy'Q-`F '�reJ� }e •+1•I r 'r ~r."' fr r '.,' , 4 t 4�S O "• 4 i a j * -� tea`-• r-"\ � LR r"'I I CFr ' S - .�f Fx15T1MG r '_• 111 ' �r k* irf �,f� ~S� rr..t. +' I i MuLANG '�rra j. r•, iF[' '[ I ------------ t,i �.,5 1 r {} r •,� ��� �` 5 Owr M 41�IrY� 1 1 ''• F'� �, ram., �..r-MIG[111 Lge OF THE i t'y •`�`� %•\ l �.r�r L FEEr or ME WOR1 TTH 1 FFE r ,r CF TIE SN s/4 Figure I Easements on the Subject Property City Code Section 1130.07 Watercourse Lots abutting upon a wetland are required to have additional width or depth to assure building sites are not subject to flooding. All building areas should be located outside the natural feature and a minimum of two feet above the 100-year flood elevation. The drainage plan provided by the Applicant meets ordinance standards. City Code Section 1]30.08 Park Dedication The Subdivision Code requires the developer of a subdivision to dedicate a reasonable percentage of the tract to be developed into a public space. Section 1130.08 Subd. 2 of the Subdivision Ordinance indicates that for a subdivision resulting in new dwelling units with a density less than 2.5 units per acre, the applicant would be required to dedicate ten (10) percent of the buildable land area in the subdivision or pay a park development fee of$6,500 per residential unit. Ten(10) percent of the development would be approximately 0.31 acres,however,the site does not provide for a feasible public park area. A recommended condition of approval requires the developer to pay a park development fee of$6,500 per unit, for a total fee of$26,000. This fee would be paid prior to release of the final plat. The City Council will be asked to make a final determination of the park dedication requirement. City of Arden Hills City Council Meeting for June 22, 2020 P:IPlanninglPlanning Cases1202W20-003 3246 New Brighton Road Ecko Estates- VAR, PPI CC Packet Page 3 of 9 City Code Section 1]60.06 Street Plan The Applicant proposes four separate driveway accesses on New Brighton Road for the four single-family residential lots. New Brighton Road is a Ramsey County roadway and the County has reviewed and approved the proposed plans. The Applicant is also required to dedicate 10,791 square feet of Right of Way along New Brighton Road to the County. All other required improvements, including sewer, water, utilities, and driveway connections to New Brighton Road will be constructed in accordance with the City's Subdivision Code. No new streets are being constructed for the development project. Chapter 13, Zoning Regulations Review 2. District Provisions (R-2 Single Family Residential District) —Section 1320 City Code Section 1320.06 Structure Setbacks The minimum building setbacks in the R-2 District are 40 feet in the front yard, 30 feet in the rear yard, and a 5-foot minimum in the side yard, with both sides required to add up to a minimum of 15 feet. The preliminary plat submitted by the Applicant identifies potential building pads for each lot. The proposed houses would be constructed within the pad area. Based on this submittal, all setback requirements stated in the Zoning Code would be met by the proposed development. In addition, the Applicant incorporated feedback provided from a resident at the June 11, 2019 neighborhood meeting. The resident asked the Applicant if it were possible to increase the front yard setback from south to north to better match the character of the existing neighborhood. The Applicant reviewed the proposal and implemented the recommendation as shown on the submitted plan and below. The front yard setback to the dwelling units ranges from 40 to 60 feet. Front Yard Rear Yard Side Yard Lot (Feet) (Feet) (Feet) R-2 District Minimum 40 30 5 (Minimum)/ 15 (Total) 1 60 162 15.2 North /6.5 South =21.7 Total 2 50 172 10.9 North / 10.9 South =21.8 Total 3 40 288 10.9 North / 10.9 South =21.8 Total 4 40 235 7.5 (North)/ 14.2 (South) =21.7 Total *All setback distances are approximate. Structure setbacks would be verified at the time a Building Permit application is submitted Structure Coverage and Landscaped Lot Area The maximum structure coverage permitted in the R-2 District is 25 percent. Based on the building pads shown on the submitted plans,the structure coverage on all four lots will be less than the 25% maximum lot coverage requirement. The minimum landscape lot area in the R-2 district is 65% of the total lot area. The definition for landscape lot area in the Zoning Code includes the surface area of any wetlands or ponding areas, and the portion of the existing pond on Lots 2, 3, and 4 is counted towards the minimum landscape lot area requirement. The Preliminary Plat includes the square footage of each lot above this wetland area. All four(4) would still meet the minimum landscape lot area requirements. City of Arden Hills City Council Meeting for June 22, 2020 P:IPlanninglPlanning Cases1202W20-003 3246 New Brighton Road Ecko Estates- VAR, PPI CC Packet Page 4 of 9 The structure coverage and landscape lot area requirements would be verified at the time Building Permit applications are submitted. Building Height and Density The maximum building height in the R-2 District is 35 feet to the midpoint of the roof. Building height would be verified at the time Building Permit applications are submitted.Very Low Density Residential Land Use allows for densities of one and one-half(1.5)to three (3)units per acre. The gross lot area of the subject property prior to subdivision is 3.12 acres or 135,909 square feet. The gross net density of the proposed subdivision is 1.28 units per acre. However, the net density is 2.36 units per acre after removing the non-developable wetland area(51,330 square feet) and right of way dedication (10,791 square feet). Floor Area Ratio (FAR) Floor area is defined in City Code Section 1305.04 to mean the sum of the area of all floors of a building measured from the exterior faces of the exterior walls (for habitable spaces). According to our Zoning code, this definition excluding decks, garages, covered porches, attics, crawl spaces and basements that do not meet the minimum ceiling height per Minnesota State Building Code requirement. The FAR is obtained by dividing the sum of a building's floor area by the amount of lot area. The maximum permitted FAR in the R-2 District is 0.3. The FAR of the dwellings would be verified at the time Building Permit applications are submitted. Tree Preservation City Code Section 1325.055 outlines the Tree Preservation Ordinance. The Applicant submitted a Tree Preservation Plan that included a tree survey of the existing trees on site. The Tree Preservation Plan is reviewed by the City to assess the best possible layout to preserve significant trees and to enhance the efforts to minimize damage to significant trees. According to the Applicant, the Subject property has a total of 1,920 caliper inches of significant trees. The Applicant is proposing to remove 466 caliper inches of trees. The ordinance allows removal of 192 caliper inches without replacement. Removal of the remaining 274 caliper inches of trees requires mitigation at a ratio of 1:2 replacement, or 137 caliper inches of new trees. The Applicant is proposing to plant 10 deciduous trees at 2.5 caliper inches and 10 coniferous trees at 25 caliper inches or 50 caliper inches total. The remaining 87 caliper inches will need to be provided by the Applicant to meet the requirements of the code. Caliper Inches Number of Trees Total Existing Significant Trees 11920 150 10% Permitted Removal 192 26 Proposed Removal 466 14 Significant Trees Preserved 105 124 Replacement Trees Required* 137 Replacement Trees Proposed 50 20 Additional Replacement Trees Required 87 TBD *Replacement trees are calculated by subtracting the ten percent permitted removal from the proposed removal and dividing by two. City of Arden Hills City Council Meeting for June 22, 2020 P:IPlanninglPlanning Cases12020120-003 3246 New Brighton Road Ecko Estates- VAR, PPI CC Packet Page 5 of 9 As a condition of approval, the Applicant shall work with the City to locate the additional 87 caliper inches of replacement trees on the site or on the adjacent properties to the north and south of subject property. If the replacement tree plantings cannot be reasonably accommodated on the site, the City can work with the applicant to find off-site locations for the plantings or require that a fee in lieu of the plantings be provided. The determination for the placement of the additional caliper inches will be made prior to final plat approval. City Code Section 1320.06 Lot Size and Dimensions— Variance Requested The applicant is proposing to subdivide the existing 3.12-acre property into four single-family residential lots. The minimum lot size for single-family residential dwellings is 11,000 square feet All four lots would meet the minimum lot area requirements. Total Lot Area Width Depth Lot S Feet (Feet/Minimum (Square Feet) (Feet) Depth Shown Zoning Code (R-2 District) 11,000 85 120 1 21,827 81.75 267 2 281140 81.75 267 3 311793 81.75 368 4 431357 81.75 180 The Zoning Code requires lots in the R-2 District to have a minimum width of 85 feet and a minimum depth of 120 feet. All four lots would meet the minimum depth requirement. The applicant has requested a variance for each lot to have a width of 81.75 feet, or 3.25 feet less than the minimum width requirement. A map showing the lot widths in the surrounding area is included in Attachment E. Variance Requirements— Section 1355.04, Subd. 4 The City Council is being asked to determine if a variance request to reduce the minimum lot width requirement should be approved. The sketches that have been submitted show the proposed subdivision of the parcel into four separate lots. The evaluation of the proposal should be based on the District Provisions in Section 1320 and the Requirements for a Variance in Section 1355.04, Subd. 4. Below are the Finding of Facts for the proposed variance. 1. Purpose and Intent. The variance request shall comply with the purpose and intent of the provisions of the City's Zoning Regulations and with the policies of the City's Comprehensive Plan. The variance request for 3246 New Brighton Road would comply with the purpose and intent of the R-2 Zoning District and with the policies within the City's Comprehensive Plan. 2. Practical Difficulties. The Applicant for a variance shall establish that there are practical difficulties in complying with the provisions of the Arden Hills Zoning Regulations. The term "Practical Difficulties" as used in the granting of a variance means: a. Reasonable Use. The property owner proposes to use the property in a reasonable manner not permitted by the Zoning Ordinance. City of Arden Hills City Council Meeting for June 22, 2020 P:IPlanninglPlanning Cases12020120-003 3246 New Brighton Road Ecko Estates- VAR, PPI CC Packet Page 6of9 Using the four lots for single family homes is a reasonable use of the Subject Property in the R-2 Zoning District. b. Unique Circumstances. The plight of the property owner is due to circumstances unique to the property not created by the landowner. The Applicant cites the existing fire station served the city very well and now is not in use and is a challenge to incorporate into the desired residential setting. Removal of the unattractive and un-kept buildings is necessary. In addition, a unique circumstance is the existing pond as it restricts the buildable area. c. Character of Neighborhood. The variance, if granted, will not alter the essential character of the neighborhood. According to the Applicant, the existing neighborhood has homes and lots various sizes. The adjacent homes and surrounding area will be improved with the new single family homes that blend into the neighborhood. 3. Economic Consideration. Economic consideration alone does not constitute a practical difficulty. According to the Applicant the proposed variance is not based on economic consideration alone. 4. Access to Sunlight. Inadequate access to direct sunlight for solar energy systems shall be considered a practical difficulty. A solar energy system is not proposed. Additional Review Ramsey County Ramsey County Senior Transportation Planner has reviewed and approved the proposed driveway accesses onto New Brighton Road. Engineering Staff Engineering Staff reviewed the proposal and the Applicant has worked with staff to address questions regarding their application and to provide information to staff to review. Rice Creek Watershed The Rice Creek Watershed District (RCWD) is charged with reviewing and approving the stormwater management and drainage plan for the project. RCWD is current reviewing the application. City of Arden Hills City Council Meeting for June 22, 2020 P:IPlanninglPlanning Cases1202W20-003 3246 New Brighton Road Ecko Estates- VAR, PPI CC Packet Page 7of9 Findings of Fact The Planning Commission reviewed the application for a Variance and Preliminary Plat at their June 3rd, 2020, meeting and have offered the following findings of fact for your consideration: 1. City Staff received a land use application for a request for preliminary plat and variance at the Subject Property 3246 New Brighton Road. 2. The property at 3246 New Brighton Road is located in the R-2— Single and Two-Family Residential Zoning District and is guided as very low density on the Land Use plan. 3. The subject property is currently comprised of the former Lake Johanna Fire Station 1 building, a detached garage, and parking areas. 4. The subject property is 3.12 Acres. 5. The applicant has requested a Preliminary Plat in order to subdivide the property into four (4) single-family residential lots. 6. The adjacent properties to the north, east, west and south are zoned R-2 District and are guided for Low Density Residential uses in the Arden Hills 2040 Comprehensive Plan 7. A single-family detached dwelling is a permitted use for the lots in the R-2 district where the Subject Property is located. 8. The applicant has requested a variance from Section 1130.07, Subd. 2 of the City Code, to allow a lot width of 81.75 feet, or 3.25 feet less than the minimum 85-foot requirement for the R-2 District. 9. Approximately one-third of the properties within this block that have lot widths less than the required 85 feet for the R-2 District. While,the majority of the lots on this block are 85 feet wide or greater, few have the depth or area of the four lots proposed in the redevelopment. 10. The proposed preliminary plat meets the other Minimum Subdivision Design requirements included in Section 1130 of the City Code. 11. The proposed preliminary plat meets or will be required to meet the Required Improvements for subdivisions included in Section 1140 of the City Code. 12. The proposed development requires public use dedication, as required in Section 1130.08 of the City Code. Recommendation At their June 3, 2020 meeting,the Planning Commission heard testimony from the Applicants and residents regarding the Applicants request for Ecko Estates at the Subject Property 3246 New Brighton Road. Upon hearing the testimony, the Planning Commission motioned to recommend to approve the request for a Variance and Preliminary Plat, (5-2) with the provided conditions of approval. One (1) of the two (2) dissenting voters had concerns about the number of trees that would need to be planted by the Applicant in order to meet the Tree Preservation Ordinance, commenting that the Applicant should submit a plan with fewer trees removed. A concern was also brought up that the request for four (4) lots was due to economic consideration from to the expense of demolition. The staff report to the Planning Commission on this case is provided in Attachment G. The approved minutes from the June 3, 2020 meeting are included in Attachment H. City of Arden Hills City Council Meeting for June 22, 2020 P:IPlanninglPlanning Cases12020120-003 3246 New Brighton Road Ecko Estates- VAR, PPI CC Packet Page 8 of 9 Public Notice and Comments A public hearing notice was published in the Pioneer Press on June 12th, 2020 in advance of the City Council public hearing. Notice and website update was prepared by the City and mailed to property owners within 1,000 feet of the subject property. No additional comments have been received since the June 3, 2020 Planning Commission meeting. Prior to the Planning Commission meeting staff received five (5) written comments (Attachment F). Staff has also received one (1) phone call from a resident on New Brighton Road inquiring about the projects timing and landscaping. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on May 22, 2020. Pursuant to Minnesota State Statute, the City must act on this request by July 22, 2020 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. With consent of the Applicant, the City may extend the review period beyond the initial 120 days. Budget Impact: NA Attachments A. Land Use Application B. Location Map C. Variance Request Letter D. Plan Sets (11x17s) E. Lot Width Exhibit F. Public Comments G. June 3, 2020 Planning Commission Report H. June 3, 2020 Draft Planning Commission Minutes I. City Council PowerPoint Presentation City of Arden Hills City Council Meeting for June 22, 2020 P:IPlanninglPlanning Cases1202W20-003 3246 New Brighton Road Ecko Estates- VAR, PPI CC Packet Page 9 of 9 Attachment A Its. For Office Use Oiily -A PJ)EN L7�r�r LSPlanning Case No. 20- 171L Submittal Date 1245 West Highway 96 Application Completed Date Arden Hilts, Minnesota 55112 Accepted by Telephone (651) 792-7800 Receipt Number Fax (651) 634-5137 Council Decision www.cityofardenhills.org Council Decision Date 2020 LAND USE APPLICATION Applicant Information Applicant: 0 a r -- Address:_ f �`� 'G.q.-C �N dL' E. P, 0 �_�e Telephone No.: 612 -c?6G - 4-/J be*W other: 65_1 — 2ZO - Fax No.: Email Address: Property Information Propel Owner: po---------- Owner Address: ( g �' � [� J�r+p�_ _� _ W_ S,J1 Owner Telephone No. y3(�,8 Other: (�s/ - °�}� U •- ��-O � Address of Property Involved: Legal Description: ,g.er8. lejllo�� _ Propel ID No.: Type of Use; -------- a Zone: fl 2 Property Acreage: 0 • Gt.U-e.Q, Type of Request J Rezoning or TCAAP Reg ulating Plan Amendment Ll Comprehensive Plan Amendment (Fee: $500 + Escrow: $2,500) (fee: $500 + Escrow: $1,500) J Zoning Code or TCAAP Redevelopment Code ❑ Conditional Use or Interim Use Permit/CUP or IUP Amendment(Fee: $400+ Escrow! $1,500) Amendment (Fee: $400+ Escrow: $1,500) ❑ City Code Amendment(Fee: $350 + Escrow: Orpoereliminary Plat(Fee: $500 + Escrow: $2,500) $1,500) LJ Final Plat (Fee: $500+ Escrow: $1,500) LJ Lot Split/Minor Subdivision (R-1 and R-2 Districts nly) (Fee: $350+Escrow: $1,000) J Concept Plan Review(Fee: $150+ Escrow: 4, Variance or Permitted Adjustment(Fee: $350 + $1,000) Escrow: $1,000) LJ Master Planned Unit Development or Master Special LJ Vacation of Easement or Right-of-Way(Fee: $150 + Development Plan (Fee. $500+ Escrow: $2,500) Escrow: $1,000) LJ Final Planned Unit Development or Final Special Ll Appeal of Administrative Decision (Fee: $150 + Development Plan (Fee: $350+ Escrow: $1,500) Escrow: $1,000) LJ Planned Unit Development Amendment or Special LJ Land Use Bequests-Not Already Specified (Fee: Development Plan Amendment(Fee: $400+ Escrow: $150+ Escrow: $1,000 $1,500� J Site Plan Review(Fee: $400 + Escrow: $1,500) Pagel of 3 Brief Description of Request,please also include a typed, detailed letter explaining the project) _ L - - - PT *IMPORTANT* • Certain applications are subject to review and approval by the Rice Creek watershed District. Contact RCWD directly at 763-398-3070 for additional information. • The land use application fees do not cover building, sign, or other permit fees that may be required upon approval of a land use application. • All applications will be subject to additional fees for reimbursement of consultant costs associated with filing, reviewing, and processing of application in the form of an escrow to the City. Filing & Inf rmation Reguirements The City requests that you make a pre-application meeting with the City Planner to discuss the application process, requirements, and deadlines. Unless waived by the City Planner or Planning Commission, a certified survey of the property is required for all applications. A checklist with additional application requirements can be found at www.cit ofardenhill .org/landuseapplications. Corn pletell n complete Applications Under Minnesota Statute, Chapter 15.99, cities have 15 business days to review all plans and application materials to ensure they satisfy City requirements. During the 15 day review period, planning staff will provide written comments on the application and may request plan revisions. If the application is determined to be complete, Minnesota State Statute then requires the City to approve or deny the application within 60 days, up to 120 days. If not complete, the City may require plan revisions and/or additional information before the application is scheduled for Planning Commission review and/or City Council action. Project will not be scheduled for any meeting until the application submittal is found to be complete by the City Planner. Payment of Fees and Escrows The undersigned acknowledges that she/he understands that before a land use application can be deemed complete, all required fees and escrows must be paid to the City. The applicant is responsible for all costs incurred by the City related to the processing of this application. Each separate land use request shall be charged a separate administrative fee and escrow even if submitted on the same application. Costs expended in reviewing and processing an application will be charged against the cash escrow and credited to the City. Charges to the escrow may include planning and engineering staff time, City Attorney and consulting fees, and mailing costs. If, at any time, a required cash escrow is depleted to less than 20 percent of its original amount, the applicant shall deposit additional funds in the cash escrow account as determined by the City. The City may withhold final action on a land use application, withhold building permits, and/or rescind prior action until all fees have been paid. Unused portions of an escrow are returned to the applicant upon successful implementation of an approved plan. The escrow may be reduced or increased by the City Planner on a project by project basis. Notice of Meetly Attendance In order for the Planning Commission and the City Council to consider any application, the applicant or a designated representative must be present at the scheduled meeting. If not, the matter may be tabled until the next available agenda. Page 2 of 3 Meeting Schedide Planning Commission meetings are typically held on the first Wednesday after the first Monday of each month at 6:30 PM, though please contact City Hall to verify the meeting date and time. City Council meetings are held typically the last Monday of the same month at 7:00 PM. Meetings are held in the Council Chambers at the City of Arden Hills, 1245 West Highway 96, Arden Hills, Minnesota 55112, unless otherwise stated. The schedules below are for reference purposes only. Project will not be scheduled for any meeting until the application submittal is found to be complete by the City Planner. 2019 Planning Commission and City Council Schedule (*subject to change) TENTATIVE TENTATIVE PLANNING CITY COUNCIL COMMISSION MEETING MEETING DATE* DATE* (Generally held on the (Generally held on the first Wednesday after the first fourth Monday at 7:00 p.m.) Monday at 6.30 .m. January 8 January 27 February 5 February 24 March 4 March 23 April 8 April 27 May 6 May 25 June 3 June 22 July 8 July 27 August 5 August 24 September 9 September 28 October 7 October 26 November 11 November 23 December 9 January 11 (2021) January 6(2021) January 25 (2021) Acknowled ggement ar + it hereby apply for the above consideration and declare that the information and materials submitted with this application are complete and accurate per city code and ordinance requirements. I fully understand that I am responsible for all costs incurred by the City related to the processing of this application. r Property Owner Signature (Required) Date Applicant Signature(If different than the property owner) Date Please contact the City Planner at 651-792-7800 if you have any questions regarding this application. Additional copies of this application form are available on the City's website:www.citZofardenl)ills.org 'ai7duseapplieations Page 3 of 3 Locadon Map Attachment J., 1, Beckman Avenue PA K Iq� i.:..� yr•-•, 1 ya n 3 h Jr r- a s x� T: ,r. '$'. ..`,_• LI " fey WDIIcr ,/ l�Y • r µF % :tom' J`y.��1 ^•y: ..: • ice. 4 .� _ ¢ Y .'.._1�� dig-• .:� - ..�:.='� Al Jerrold AvenuX. e F: Age— - 5 = EdgewaterAvenue ' r '.•. �:. g - �,' i •`ate.. t.+1 • w Jjwiv 412 Av Glen Paul Avenue a: v,. i�[ s - s L]I Lill y Je7., " h Y:: Via• .� . 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Subject Parcel Attachment From: To: Mike Mrosla Subject: Fwd: Letter from 0"Mearas re: proposal to overbuild on former fire station land on New Brighton Road Date: Wednesday,June 3,2020 5:34:38 PM Caution This email originated outside our organization; please use caution. Hello, Commissioners. I am forwarding my previous letter on this issue since nothing has changed. It is problematic that the city has denied previous parties interested in building four homes on this site and now is being asked again for the same consideration. Nobody wants a blighted property there forever. However, decisions can't be made simply because the city grows tired of being asked the same question over and over. I suggest a thorough examination of what other properties within Arden Hills could potentially be subdivided in order to create two homes where one should be or four where three should be. In the meantime, the answer should be "No." Thank you. Carol Linders On Feb 5 2020 at 8:40 PM Carol Linders Dear Council Members: I'm writing regarding O'Meara Home Builders' repeated request to construct four homes on a plot of land suitable for three homes, namely the former fire station on New Brighton Road. I believe allowing a variance of this nature would set a precedent that would make it impossible to adhere to the city's comprehensive plan in the future. If the super-sized houses built on the west side of Hazelnut Park are any indication, I simply cannot visualize four more of the same type squeezed into that parcel of land on New Brighton Road. The renderings provided in their letter recently sent to neighbors are meaningless since they custom build each home. I found it interesting that this builder refers to an "existing home" north of the land yet labels the home just south of the property an "existing building." That home has been there since the 1970s and is every bit as much of a home as any other. Obviously, as with any business, the builder's goal is to maximize profits. Last I checked, the fire station property was listed for $150,000. Even at twice that price, a tidy profit should be attainable with three homes. Please limit the number of homes built at 3246 New Brighton Road to three. Thanks for your consideration. Carol Linders 1945 Glenpaul Ave. Arden Hills, MN 55112 From: To: AH Planning Subject: Ecko Estates 3246 New Brighton Road Date: Tuesday,June 2,2020 8:54:33 PM Caution This email originated outside our organization; please use caution. Dear Commissioners and City Planning Team, My husband I have lived on Jerrold Ave for 33 years. We are very concerned about the property and what gets built there. We ask that the builder keep the houses in line with those surrounding the property. The contract builder who bought the property is indicating that they will need to build 4 homes in order for the project to be monetarily worthy. We are concerned that monetarily worthy may look like homes better suited on bigger lots. Four just seems too much and to grant a variance of narrower lots will probably mean the square footage will be made up with going up, especially when the southern three lots are not as deep due to the pond. Secondly, there are many mature trees on that property. Can not tell from the landscaping plans if any are being spared. Are they? Thank you again for taking this under consideration, Virus-free. www.ava From: To: AH Planning Subject: Public comments for Planning Commision meeting of 6/3/2020 Date: Monday,June 1,2020 10:12:57 AM Caution This email originated outside our organization; please use caution. Hello, These are my comments as they pertain to the O'Meara Land Use application for PC#20-003 Ecko Estates Preliminary Plat and Variance at 3246 New Brighton Road. I was going to make them at the Arden Hills Planning Commision meeting on Wednesday, but I see from the letter we received that written comments are preferred, so I am sending them to you ahead of the meeting. Here are my three points/questions/comments: 1. There are 13 houses on the east side of New Brighton Road between County Road D and Beckman Avenue. To the southeast of the land in question there are 9 houses, and all but one of these lots are greater than 85 feet wide by my estimation (footstep estimates). Six of these lots are 90 feet wide or greater by my estimate. One lot appears to be 83 feet wide by my estimate. To the northwest of the land in question there are 4 houses. The lot immediately to the northwest of the former fire station land is greater than 150 feet wide by my estimate, and the other three lots are all greater than 87 feet per my estimate.So my point is obvious, but my question is this: why would you permit a vaiance on lot width size for four houses in a row that doesn't fit into the adjoining lot size scheme. This rather defeats the purpose and intent of having an ordinance about lot width size of any exact footage to begin with in my opinion. 2. Driveways, public safety, New Brighton Road safety, and Jerrold Avenue/New Brighton Road intersection safety were my initial concern about this whole project, and I raised this issue immediately at the second-previous public meeting we had on this potential development project(August 2019 timeframe). Adding four driveways of private homes with families seems too much for this particular space. While some suggestions and possiblities were made at that meeting as to grouping house access (say 2 houses per driveway, resulting in only two new driveways), I see nothing along those lines in the plan diagrams that were on the back of the letter we received. Note in particular that the driveway for Lot#3 exits onto New Brighton Road directly into the existing intersection with Jerrold Avenue. This is the most blatant problem with the driveways proposal, but not my only concern given the posted speed limit of 35 mph on New Brighton Road. By the way, I'm not even sure this part of the proposed plan is under the Arden Hills City Planning Commission's jurisdiction entirely anyway as New Brighton Road is a Ramsey County Highway I'm pretty sure. 3. I have to mention the Rice Creek Watershed District in regards to this proposal. I haven't seen anything in writing from that entity on this subject, and I think they are inherently involved given the pond that is on this property. I have gotten some information from the Arden Hills city planners on this when I asked them a question about the pond, and I was told that there is a "proposed easement" of 16.5 that extends from the pond. I am having difficulty seeing that on the Landscaping Plan diagram on our letter, and I would like to have it clarified (in writing) as to what the proposed easment means (no bank disturbance?no tree removal? and what does "proposed" mean in this?). I would like to also know how any such easement would apply to future property owners and not just to the developer. Thank you for taking my input. I will be on the Zoom meeting to provide any clarification to my comments, and maybe have a few additional ones (within my 3 minute opportunity). Thanks again, Dave Anderson 1896 Jerrold Avenue, Arden Hills, MN June 3, 2020 RE: Ecko Estates Preliminary Plat and Variance Dear Planning Commission members, I have been to numerous city council meetings regarding the rezoning of the former Lake Johanna fire station property at 3246 New Brighton Road. I live 2 doors down from the property on Jerrold Ave. I urge you to accept the proposed application the O'Meara's have requested. Barry and Brendan have patiently explained the details to those neighbors in attendance in prior meetings and I am satisfied that the division to 4 lots is the best solution for redevelopment of the property. I have seven reasons for accepting this change: 1. The O'Meara's are local neighbors with a track record of building quality homes in our area. 2. They assured us that they would not remove trees unless necessary. 3. If the property will be kept at 3 lots it is likely that the homes built will be larger (as can fit)than would be built on smaller lots. McMansions do not fit with the character of the neighborhood and would tower over the nearby homes. 4. Because the area has become an eyesore and hazard to the neighborhood, I request a quick resolution so that building can begin. 5. Barry and Brendan O'Meara have assured the neighbors and city council that they intend to listen to and cooperate with the city and neighbors in the process. This has been evidenced by their willingness to make changes to the placement of the homes on the lots after discussions in earlier meetings. 6. Because of the cost of the property and clean up, it is not financially feasible for any builder to build small homes on three lots. 7. Denying this request will restart the process and a solution will be put off even longer. Thank you. James and Tracy Timp 1901 Jerrold Av Redevelopment of fire station#1 I am Virginia Anderson and live at 1896 Jerrold Ave. My husband Dave and I have lived here since 1980. I have been at most meetings involving the fire station since 2017 and have tried to follow what has happened regarding the development. Here are my comments/concerns: 1. Three versus four homes 5/29/2018 city council meeting approved Planning Case 18-013 for a Preliminary Plat, Final Plat, and Comprehensive Plan Amendment.based on findings of fact and the submitted plans, as amended by the 18 conditions in the May 29, 2018 Report to the City Council. This was for 3 homes. First applicant in 4/2017 was requesting 4 homes, but then backed out. Then Journey Homes in 2018 submitted an application, which was the approved on 5/29/18. However, Journey Homes was requesting 3 homes. Time passed and Journey Homes was no longer involved. Now O'Meara in June 2019 is requesting 4 homes after there had been much discussion over the months with other applicants and neighborhood meetings to only have 3 homes, which is what the city council eventually passed on 5/29/18. Previously the discussion had been two or three homes. 2. O'Meara has commented that 4 homes would be smaller in size than 3 homes. 3. More houses and driveways,whether shared or not, create more traffic and potential parking issues. Most families have more than one vehicle. It does not look like there would be much space in a driveway for additional cars to park. My concern is that at times vehicles would overflow onto Jerrold Ave, since there is no room to park on the side of New Brighton Road currently. There is no bus connection close by so people will have vehicles. What if someone has a boat or camper? Where could that be parked? More vehicles may make it harder or more dangerous for new owners to get out of their driveways and for people turning off of Jerrold Ave onto New Brighton Road. Does this warrant a traffic study and not just approval for 4 driveways? Subd. 4 Parking in Driveways. In all residential districts, there shall be no more than four vehicles parked on a driveway. Subd. 5 Parking on Public Streets. Parking on public streets shall not exceed six hours. Subd. 8 Setback from Intersections. Parking shall be set back from street intersections as follows: A. Twenty (20) feet from crosswalk of any uncontrolled intersection; B. Thirty (30) feet from crosswalk of any controlled intersection; and C. Twenty (20) feet from any intersection without a marked crosswalk. 4. So I wondering if having 3 slightly bigger homes is better than having 4 homes with 4 driveways and more vehicles. 5. 5/20/20 Letter we received says PC# 26-003 Ecko Estates. Where does this name fit in as I do not recall hearing it before? 6. Does the drawing show which trees will be removed? Attachment ---AFPEN.H11LLS MEMORANDUM DATE: June 3 2020 PC Agenda Item 3eB TO: Planning Commission Chair and Commissioners FROM: Mike Mrosla, Community Development Manager/City Planner SUBJECT: Planning Case #20-003 —Public Hearing Required Applicant: Barry O'Meara Property Location: 3246 New Brighton Road Request: Preliminary Plat/Final Plat and Variance Requested Action Barry O'Meara of O'Meara Builders ("Applicant") has submitted a Land Use application for a variance from the minimum lot width requirement and Preliminary Plat for 3246 New Brighton Road("Subject Property"). Backiround and Project Overview 1. Background The subject property at 3246 New Brighton Road is approximately 3.12 acres in size and is comprised of the decommissioned Lake Johanna Fire Station No.l building, a detached garage, and parking areas. The two existing structures are located along New Brighton Road and there are multiple curb cuts currently providing access to the property. The topography of the lot is relatively flat along New Brighton Road,but then slopes down significantly to a pond located on the easterly half of the property. The elevation change from New Brighton Road to the pond edge is roughly 15 feet. The pond occupies approximately 1.3 acres of the site leaving 1.5 acres of developable land. Since 2017 the Subject Property has had three(3)previous development applications reviewed but not approved. The first application was submitted in April, 2017; the developer was requesting to subdivide the subject property into four(4) lots, however, the former landowner and the applicant couldn't agree on a sale price and the applicant withdrew their application. In January, 2018, a different applicant submitted an application requesting to subdivide the subject property into four (4) lots. On April 23, 2018, the City Council considered the application for a Preliminary Plat, Final Plat, Comprehensive Plan Amendment, and Variance. The City Council voted to deny this application because the proposal was not consistent with the Comprehensive Plan designation of the property as Public and Institutional. City of Arden Hills Planning Commission Meeting for June 3, 2020 P:\Planning\Planning Cases\2020\20-003 3246 New Brighton Road Ecko Estates-VAR,PP\Memos Reports Page 1 of 12 At their May 29, 2018 meeting the City Council approved a Comprehensive Plan Amendment, Preliminary Plat and Variance at the subject property. The Comprehensive Plan Amendment changed the designation of the property from Public and Institutional to Very Low Density Residential. The City Council approved a Preliminary/Final Plat request would have created three (3)single-family residential parcels on the existing lot. The proposed project never came to fruition and the property was voluntarily foreclosed. 2. Overview of Request The Applicant is requesting to remove the existing vacant Lake Johanna Fire Station No. 1 and associated structures and then subdivided the subject property into four(4)lots for owner-occupied single family dwellings. The Applicant is also requesting a variance to allow the four proposed parcels to have a width of 81.75 feet, which is 3.25 feet less the eighty-five (85) foot minimum requirement for the R-2 District. f ff+ X •.'+.1*�.4 I--~4 4} �Y[7"-'}-' --.r................ M-1 Ila 33--3r3l--Mau r..- �y}"'���+� �~ � � ��4, � +li�i■wc 1�4 tl�w#'Cala�x�w� I �• h4 '4 {��a 5 5 % LQ6 * f' i -lRv UI}'T&W 1214 FEFF °"�'� Its��or a ■i�al k4 1 I1 ,,� 44JTH OF THE NORTH I ` x 1 '+ �y�' t° r � �' .-+m�•�iF'Ya�'•s�rr�'+� IF ••518.� ` �` I 1 171 Xa SLl�i�3N.OM _r_.�._ SIR Mal•T�4 Ic■IF{i, �4p��}��l� ldi�c hw 011k1�In■d 1� �• '. 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I �� f�J !� f dp Jr+-d K rrF h.• ' '�k 4 y �jp ,f - I 4 JF��11 -r{-�f f�Y � � L1 Ff �L _ - � h_� M1k~_ •_ 'l/ +/' -._r._._._._- � I `ry�ff�f f ,_............. •• t �"•3"•'•' �7$'J'�• .�F•� FKISIING ,..-• L / iv e5� lM1x L l UUL171Nti •AP5_. 4 'r. � ILI, _ a _ _._.r_.._.,_._...-•-.-- ._._. , f' 2, We L �f'1, frr J� f. } _ _.�._. {5Gii• GMI HF��, 1 3 ''~x�' 4'yx f •• l•- y5 0 r L_ Or1�laYq j I _IQRTII Utel5i THE "I 1 • yy 'M1x of ti �.54Y'7KI�'M FEET OF f 1 �,' '•, -'r 'titi THE NORTi 17'1 FEET f.f ■ ,►'` r;ti 1M1x 1l hl .......... OF THE 'f 4 R�' - 1 til ly:ti. 5 + 1 k� 55 f Plan Evaluation City of Arden Hills Planning Commission Meeting for June 3, 2020 P:\Planning\Planning Cases\2020\20-003 3246 New Brighton Road Ecko Estates-VAR,PP\Memos Reports Page 2 of 12 Chapter 11, Subdivision Regulations Review 1. Minimum Subdivision Design Standards—Section 1130 City Code Section 1130.05 Easements City subdivision regulations require dedication of a minimum 12-foot wide utility and drainage easement along the right-of-way and centered on common lot lines. The Preliminary Plat includes 12-foot utility and drainage easements that are centered on the common lots lines throughout the development and 12-foot easements along the New Brighton Road right-of-way and the rear property lines. The proposed utility and drainage easements meet the City's minimum requirements. Where a subdivision is traversed by a watercourse, a drainage easement is required to be dedicated substantially conforming to the lines of the watercourse. There is an existing landlocked pond located on the easterly half of the site and the Applicant is proposing a stormwater collection pond at the northwest corner of the landlocked pond. The applicant has provided a drainage easement around the perimeter of both ponds. In addition, a 16.5 foot conservation easement is located around the existing pond. A conservation easement is a voluntary legal agreement between a landowner and government agency. The intent of the conservation easement is to permanently limit uses of the land in order to protect the surrounding buffer area and the overall pond water quality. The Applicant also providing a 15 foot access easement along the north property line to allow City staff to access the proposed and existing ponds for maintenance. ;,,•r �._,Y ,-, Drainage "ti 3 ar.�ad rylr� �. 1� J.0�t t k ItEU tlriov�hrr� x�k p •�""° ky -i `' . and Utility '?- 3k'i YY r+ rr +HD D151ANY 1226 OF s +des o' t .; �° r' 1axE" Easement \ s 1 v y`t 4 1 t'r' •I � 'L �' Y.if Iw�i+�i Il+nro awr.� ''�r��` �� � r r� ��� �•,t-. .,_,.,_, �r: 4� ,'�'��� � '�` '`�� r � IL 11 ;1 k psi d9TSF Proposed `1 1� 'V �JY r \ } � k i t �•`rr.. `� �.' Pond r =�4{� ', z Y C .° _ •. f ' 1 t'k ' r� + ff f • �. Conservation F 'I Easement \ \ -ry ti /r �. 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' A ' '� i' } r*y!`C-' ��~ 'fir. ����x l,,1��*--� �� {:_r-"i �� W ti-.-_,.,_ �•.t 1*s{ SLt f� % .y`y�`.^ %�� �4 •. 3� tit � 1� �:1 � � '"8t0•,.v ryu-:��. _�.' ---�_,.,____........�., I +� y..u, - 'r'' 1 .+• �r 4 ir' �' �7 ��f'4L��� S�rr,•t Y- � b� .�-- _�.�r_....n,.,.r-.^.r+` F E t ';+', ;;3 ` '`•ti_19 ±f.,,yt T~L {---————____——— * of Mary• ass`�' S 1 � ��. �•_ *r, r�y��-y,,y +YIr�721'LM a4��N••L 1 1 4 •A 1k Y'`•9' �' ,uv�° +rr�r -'' t�--�OYiIYY LPG OF THE / 1 -ys, �r ak e* `.r•.r" -_.Sb1F94 FEEF 9F ,• C1 s ~+ ;`■ I+R THE HLRIN 17L1 FELT N. _ CF TIE 1 City of Arden Hills Planning Commission Meeting for June 3, 2020 P:\Planning\Planning Cases\2020\20-003 3246 New Brighton Road Ecko Estates-VAR,PP\Memos Reports Page 3 of 12 City Code Section 1130.07 Watercourse Lots abutting upon a wetland are required to have additional width or depth to assure building sites are not subject to flooding. All building areas should be located outside the natural feature and a minimum of two feet above the 100-year flood elevation. The drainage plan provided by the Applicant meets ordinance standards. City Code Section 1]30.08 Park Dedication The Subdivision Code requires the developer of a subdivision to dedicate a reasonable percentage of the tract to be developed into a public space. Section 1130.08 Subd. 2 of the Subdivision Ordinance indicates that for a subdivision resulting in new dwelling units with a density less than two and a half(2.5) units per acre, the applicant would be required to dedicate ten (10) percent of the buildable land area in the subdivision or pay a park development fee of$6,500 per residential unit. Ten (10) percent of the development would be approximately 0.31 acres, however, the site does not provide for a feasible public park area. A recommended condition of approval requires the developer to pay a park development fee of$6,500 per unit, for a total fee of$26,000. This fee would be paid prior to release of the final plat. The City Council will be asked to make a final determination of the park dedication requirement. City Code Section 1]60.06 Street Plan The applicant proposes four (4) separate driveway accesses on New Brighton Road for the four (4) single-family residential lots.New Brighton Road is a Ramsey County roadway and the County has reviewed and approved the proposed plans. The Applicant is also required to dedicate 10,791 square feet of Right of Way along New Brighton Road to the County. The Applicant is aware that any disturbance occurring in the right-of-way will require a County permit. All other required improvements, including sewer, water, utilities, and driveway connections to New Brighton Road will be constructed in accordance with the City's Subdivision Code. No new streets are being constructed for the development project. Chapter 13, Zoning Regulations Review 2. District Provisions (R-2 Single Family Residential District) —Section 1320 City Code Section 1320.06 Lot Size and Dimensions— Variance Requested The applicant is proposing to subdivide the existing 3.12 acre property into four single-family residential lots. The minimum lot size for single-family residential dwellings is 11,000 square feet All four lots would meet the minimum lot area requirements. Total Lot Area Width Depth Lot S Feet (Feet/Minimum (Square Feet) (Feet) Depth Shown Zoning Code (R-2 District) 11,000 85 120 1 21,827 81.75 267 2 281140 81.75 267 3 311793 81.75 368 4 431357 81.75 180 The Zoning Code requires lots in the R-2 District to have a minimum width of 85 feet and a minimum depth of 120 feet. All four lots would meet the minimum depth requirement. The City of Arden Hills Planning Commission Meeting for June 3, 2020 P:\Planning\Planning Cases\2020\20-003 3246 New Brighton Road Ecko Estates-VAR,PP\Memos Reports Page 4 of 12 applicant has requested a variance for each lot to have a width of 81.75 feet, or 3.25 feet less than the minimum width requirement. City Code Section 1320.06 Structure Setbacks The minimum building setbacks in the R-2 District are forty(40) feet in the front yard, thirty(30) feet in the rear yard, and a five (5) foot minimum in the side yard, with both sides required to add up to a minimum of fifteen (15) feet. The preliminary plat submitted by the Applicant identifies potential building pads for each lot. Based on this submittal, all setback requirements stated in the Zoning Code would be met by the proposed development. In addition, the Applicant incorporated feedback provided from a resident at the June 11, 2019 neighborhood meeting. The resident asked the Applicant if it were possible to increase the front yard setback from south to north to better match the character of the existing neighborhood. The Applicant reviewed the proposal and implemented the recommendation as shown on the submitted plan and below. The front yard setback to the dwelling units ranges from forty(40) to sixty(60) feet. Front Yard Rear Yard Side Yard Lot (Feet) (Feet) (Feet) R-2 District Minimum 40 30 5 (Minimum)/ 15 (Total) 1 60 162 15.2 (North)/6.5 (South) =21.7 Total 2 50 172 10.9 (North)/ 10.9 (South)=21.8 Total 3 40 288 10.9 (North)/ 10.9 (South)=21.8 Total 4 40 235 7.5 (North)/ 14.2 (South) =21.7 Total *All setback distances are approximate. Structure setbacks would be verified at the time a Building Permit application is submitted Structure Coverage and Landscaped Lot Area The maximum structure coverage permitted in the R-2 District is twenty-five (25)percent. Based on the building pads shown on the submitted plans, the structure coverage on all four lots will be less than the twenty-five (25) percent maximum lot coverage requirement. The minimum landscape lot area in the R-2 district is sixty-five (65) percent of the total lot area. The definition for landscape lot area in the Zoning Code includes the surface area of any wetlands or ponding areas, and the portion of the existing pond on Lots 2, 3, and 4 is counted towards the minimum landscape lot area requirement. The Preliminary Plat includes the square footage of each lot above this wetland area. All four (4) would still meet the minimum landscape lot area requirements. The structure coverage and landscape lot area requirements would be verified at the time Building Permit applications are submitted. Building Height and Density The maximum building height in the R-2 District is thirty-five(35) feet. Building height would be verified at the time Building Permit applications are submitted. The Very Low Density Residential Land Use allows for densities of one and one-half(1.5) to three (3) units per acre. The gross lot area of the subject property prior to subdivision is 3.12 acres or 135,909 square feet. The gross net density of the proposed subdivision is 1.28 units per acre. However, after subtracting the City of Arden Hills Planning Commission Meeting for June 3, 2020 P:\Planning\Planning Cases\2020\20-003 3246 New Brighton Road Ecko Estates-VAR,PP\Memos Reports Page 5of12 wetland area (51,330 square feet) and right of way dedication (10,791 square feet) the proposed subdivision would have a net density of 2.36 units per acre. Floor Area Ratio (FAR) Floor area is defined in City Code Section 1305.04 to mean the sum of the area of all floors of a building measured from the exterior faces of the exterior walls (for habitable spaces). According to our Zoning code, this definition excluding decks, garages, covered porches, attics, crawl spaces and basements that do not meet the minimum ceiling height per Minnesota State Building Code requirement. The FAR is obtained by dividing the sum of a building's floor area by the amount of lot area. The maximum permitted FAR in the R-2 District is 0.3. The FAR of the dwellings would be verified at the time Building Permit applications are submitted. Tree Preservation City Code Section 1325.055 outlines the Tree Preservation Ordinance. The Applicant submitted a Tree Preservation Plan that included a tree survey of the existing trees on site. The Tree Preservation Plan is reviewed by the City to assess the best possible layout to preserve significant trees and to enhance the efforts to minimize damage to significant trees. According to the Applicant, the Subject property has a total of 1,920 caliper inches of significant trees. The Applicant is proposing to remove 466 caliper inches of trees. The ordinance allows removal if 192 caliper inches without replacement. Removal of the remaining 274 caliper inches of trees requires mitigation at a ratio of 1:2 replacement, or 137 caliper inches of new trees. The Applicant is proposing to plant ten (10) deciduous trees at 2.5 caliper inches and ten (10) coniferous trees at twenty-five (25) caliper inches or fifty(50) caliper inches total. The remaining eighty-seven(87)caliper inches will need to be provided by the Applicant to meet the requirements of the code. Caliper Inches Number of Trees Total Existing Significant Trees 1 X0 150 10% Permitted Removal 192 26 Proposed Removal 466 14 Significant Trees Preserved 11665 124 Replacement Trees Required* 137 -- Replacement Trees Proposed 50 20 Additional Replacement Trees Required 87 TBD *Replacement trees are calculated by subtracting the ten percent permitted removal from the proposed removal and dividing by two. As a condition of approval, the Applicant shall work with the City to locate the additional eighty- seven(87) caliper inches of replacement trees on the site or on the adjacent properties to the north and south of subject property. If the replacement tree plantings cannot be reasonably accommodated on the site, the City can work with the applicant to find off-site locations for the plantings or require that a fee in lieu of the plantings be provided. The image below shows where the proposed trees are located. The determination for the placement of the additional caliper inches will be made prior to final plat approval. City of Arden Hills Planning Commission Meeting for June 3, 2020 P:\Planning\Planning Cases\2020\20-003 3246 New Brighton Road Ecko Estates-VAR,PP\Memos Reports Page 6of12 rIt 1 4Z f'0 v r. de ! �,r ! r r ! 3 1 1 . �tom' � � � �� ► • J, a{j`y� � , YYYrrr111TTT i k f 'i , 'i•• 4 ,T IIIk of 41 IF P. AL d4k IF III Pp" 64 T:•! * ham' t J �+ • • Y+e � 71 ;•k 6 IMP I`�I a� ik.l] —r+� —1--y f # •' '" j 4 iW{ti M1 j N •�ti . �OgM�4 � .,�: f R R r r _ ! ! i . ! + + r •r R+ r] ti +f t R P. •4Pf ! f f # % F +r f r R +r i if �' ++ Ip dL • I.Ip I i w ""�� 4 ax ! { �— - f -60 TON Q040 x` 3. Variance Review The Planning Commission is being asked to determine if a variance request to reduce the minimum lot width requirement should be approved. The sketches that have been submitted show the proposed subdivision of the parcel into four separate lots. The evaluation of the proposal should be based on the District Provisions in Section 1320 and the Requirements for a Variance in Section 13 5 5.04, Subd. 4. The role of the Planning Commission is to determine and consider how the facts presented to them compare with the city's articulated standards. The Commission should base their decision on the facts presented and then apply those facts to the legal standards contained in city ordinances and relevant state law. Neighborhood opinion alone is not a valid basis for granting or denying a variance request. While the Planning Commission may feel their decision should reflect the overall will of the residents, City of Arden Hills Planning Commission Meeting for June 3, 2020 P:\Planning\Planning Cases\2020\20-003 3246 New Brighton Road Ecko Estates-VAR,PP\Memos Reports Page 7of12 the task in considering a variance request is limited to evaluating how the variance application meets the statutory practical difficulties factors. Residents can often provide important facts that may help in addressing these factors, however,unsubstantiated opinions and reactions to a request do not form a legitimate basis for a variance decision. The Planning Commission may impose conditions when granting variances as long as the conditions are directly related and bear a rough proportionality to the impact created by the variance.For instance, if a variance is granted to the lot width requirement, any conditions attached should presumably relate to mitigating the effect of the variance. 4. Variance Requirements—Section 1355.04, Subd. 4 The Applicant requests a variance to the minimum lot width. The Planning Commission will need to make a determination utilizing the following variance findings and criteria on whether there are practical difficulties with complying with the zoning regulations. If the applicant does not meet all the factors of the statutory test,then a variance should not be granted. Variances are only permitted when they are in harmony with the general purposes and intent of the ordinance. 1. Purpose and Intent. The variance request shall comply with the purpose and intent of the provisions of the City's Zoning Regulations and with the policies of the City's Comprehensive Plan. The variance request for 3246 New Brighton Road would comply with the purpose and intent of the R-2 Zoning District and with the policies within the City's Comprehensive Plan. 2. Practical Difficulties. The Applicant for a variance shall establish that there are practical difficulties in complying with the provisions of the Arden Hills Zoning Regulations. The term "Practical Difficulties" as used in the granting of a variance means: a. Reasonable Use. The property owner proposes to use the property in a reasonable manner permitted by the Zoning Ordinance. Using the four lots for single family homes is a reasonable use of the Subject Property in the R-2 Zoning District. b. Unique Circumstances. The plight of the property owner is due to circumstances unique to the property not created by the landowner. The Applicant cites existing fire station served the city very well and now is not in use and is a challenge to incorporate into the desired residential setting. Removal of the unattractive and un-kept buildings is a necessary. In addition, a unique circumstance is existing pond as it restricts the buildable area. c. Character of Neighborhood. The variance, if granted, will not alter the essential character of the neighborhood. City of Arden Hills Planning Commission Meeting for June 3, 2020 P:\Planning\Planning Cases\2020\20-003 3246 New Brighton Road Ecko Estates-VAR,PP\Memos Reports Page 8of12 According to the Applicant, the existing neighborhood has homes and lots various sizes. The adjacent homes and surrounding area will be improves with the new single family homes that blend into the neighborhood. 3. Economic Consideration. Economic consideration alone does not constitute a practical difficulty. According to the Applicant the proposed variance is not based on economic consideration. 4. Access to Sunlight. Inadequate access to direct sunlight for solar energy systems shall be considered a practical difficulty. A solar energy system is not proposed. Findings of Fact The Planning Commission must make a finding as to whether or not the proposed application would adversely affect the surrounding neighborhood or the community as a whole based on the aforementioned factors. Staff offers the following findings for consideration: General Findings: 1. City Staff received a land use application for a request for preliminary plat and variance at the Subject Property 3246 New Brighton Road. 2. The property at 3246 New Brighton Road is located in the R-2— Single and Two-Family Residential Zoning District and is guided as very low density on the Land Use plan. 3. The subject property is currently comprised of the former Lake Johanna Fire Station 1 building, a detached garage, and parking areas. 4. The subject property is 3.12 Acres. 5. The applicant has requested a Preliminary Plat in order to subdivide the property into four (4) single-family residential lots. 6. The adjacent properties to the north, east, west and south are zoned R-2 District and are guided for Low Density Residential uses in the Arden Hills 2040 Comprehensive Plan 7. A single-family detached dwelling is a permitted use for the lots in the R-2 district where the Subject Property is located. 8. The applicant has requested a variance from Section 1130.07, Subd. 2 of the City Code, to allow a lot width of 81.75 feet, or 3.25 feet less than the minimum 85-foot requirement for the R-2 District. 9. Approximately one-third of the properties within this block that have lot widths less than the required 85 feet for the R-2 District. While,the majority of the lots on this block are 85 feet wide or greater, few have the depth or area of the four lots proposed in the redevelopment. 10. The proposed preliminary plat meets the other Minimum Subdivision Design requirements included in Section 1130 of the City Code. 11. The proposed preliminary plat meets or will be required to meet the Required Improvements for subdivisions included in Section 1140 of the City Code. 12. The proposed development requires public use dedication, as required in Section 1130.08 of the City Code. City of Arden Hills Planning Commission Meeting for June 3, 2020 P:\Planning\Planning Cases\2020\20-003 3246 New Brighton Road Ecko Estates-VAR,PP\Memos Reports Page 9of12 Additional Review Ramsey County Ramsey County Senior Transportation Planner has reviewed and approved the proposed driveway accesses onto New Brighton Road. Engineering Staff Engineering Staff reviewed the proposal and the Applicant has worked with staff to address questions regarding their application and to provide information to staff with review. Rice Creek Watershed The Rice Creek Watershed District (RCWD) is charged with reviewing and approving the stormwater management and drainage plan for the project. RCWD is current reviewing the application. Options and Motion Lan2ua2e Staff has provided the following options and motion language for this case. The Planning Commission should consider providing additional findings of fact as part of the motion to support their recommendation for approval or denial. • Recommend Approval with Conditions: Motion to recommend approval of Planning Case 20-003 for a Preliminary Plat and a Variance at 3246 New Brighton Road, based on the findings of fact and the submitted plans, as amended by the conditions below: 1. The project shall be completed in accordance with the submitted plans as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. The applicant shall submit a park dedication fee in the amount of$26,000, subject to the approval of the City Council. The park dedication fee shall be submitted prior to the execution of the Final Plat. 3. Preliminary Plat approval shall expire six months from the date of the City Council approval unless the Final Plat has been approved by the City Council and recorded with Ramsey County or a time extension granted by the City Council. 4. A Letter of Credit in the amount of 125 percent of the cost of materials and installation for the required replacement tree plantings shall be provided prior to the issuance of any development permits. The Letter of Cred shall be valid for two full years from the date of installation of the replacements trees. 5. Prior to the issuance of a Grading and Erosion Control permit the Applicant shall work with the City to locate the additional eighty-seven (87) caliper inches of replacement trees on the site or on the adjacent properties to the north and south of subject property. If the replacement tree plantings cannot be reasonably accommodated on the site, the City can work with the applicant to find off-site locations for the plantings or require that a fee in lieu of the plantings be provided. 6. The applicant shall provide the City with a copy of the approved Rice Creek Watershed District Permit prior to the issuance of any development permits. City of Arden Hills Planning Commission Meeting for June 3, 2020 P:\Planning\Planning Cases\2020\20-003 3246 New Brighton Road Ecko Estates-VAR,PP\Memos Reports Page 10 of 12 7. Signage depicting the conservation easement boundaries shall be shown on grading plan, final location and sign design is subject to the approval of the Public Works Director. 8. A grading as-built and utility as-built plan shall be provided to the City upon completion of grading and utility work. 9. The proposed buildings shall conform to all other standards and regulations in the City Code. 10. The Applicant shall be financially responsible for all applicable water and sanitary charges. Rates applied shall be those in effect at the time of Final Plat approval and shall be memorialized in the Development Agreement. 11. Before construction, grading, or land clearing begins, trees or tree areas that are to be preserved shall be visibly marked and city-approved tree protection fencing or other method shall be installed and maintained at the critical root zones of the trees to be protected. The location of the fencing shall be in conformance with the approved tree preservation plan and approved by staff in writing. 12. A Grading and Erosion permit shall be obtained from the city's Engineering Division prior to commencing any grading, land disturbance or utility activities. The Developer shall be responsible for obtaining any permits necessary from other agencies, including but not limited to, MPCA, Rice Creek Watershed District, and Ramsey County, MNDOT prior to the start of any site activities. 13. The Applicant shall be responsible for protecting the proposed on-site storm sewer infrastructure and components and any existing storm sewer from exposure to any and all stormwater runoff, sediments and debris during all construction activities. Temporary stormwater facilities shall be installed to protect the quality aspect of the proposed and existing stormwater facilities prior to and during construction activities. Maintenance of any and all temporary stormwater facilities shall be the responsibility of the Applicant. 14. Prior to the issuance Grading and Erosion permit, the Engineering Department shall review and approve final grading and utility plans in writing. 15. Staff shall review and approve the final landscaping plan showing a minimum of three trees in the front yard per lot prior to the release of the Final Plat. 16. The Applicant shall be financially responsible for any cost incurred for undergrounding existing overhead electric utilities and other associated private utilities and within the development. 17. The Developer shall be wholly responsible for the removal of debris and fencing found onsite. 18. Prior to the release of the Final Plat,the Applicant shall execute the grant of permanent conservation easement and restrictive covenant for wetland and wetland buffer. A Development Agreement shall be prepared by the City Attorney and subject to City Council approval. The Development Agreement shall be fully executed prior to release of the Final Plat. • Recommend Approval as Submitted: Motion to recommend approval of Planning Case 20- 003 for a Preliminary Plat and Variance at 3246 New Brighton Road,based on the findings of fact and the submitted materials. • Recommend Denial: Motion to recommend denial Planning Case 20-003 for a Preliminary Plat and Variance at 3246 New Brighton Road, based on the following findings:findings City of Arden Hills Planning Commission Meeting for June 3, 2020 PAPlanning\Planning Cases\2020\20-003 3246 New Brighton Road Ecko Estates-VAR,PP\Memos Reports Page 11 of 12 to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. • Table: Motion to table Planning Case 20-003 for a Preliminary Plat and Variance at 3246 New Brighton Road: a specific reason and information request should be included with a motion to table. Notice and Public Comments A preliminary plat requires a public hearing. A public hearing notice was published in the Pioneer Press on May 23,2020. Notice and website update was prepared by the City and mailed to property owners within 1,000 feet of the subject property. Staff has received one email inquiring about this project and development process. Staff has responded to the residents email to the Staff has received one (1) phone call from a resident on New Brighton Road inquiring about the projects timing and landscaping. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on May 22, 2020. Pursuant to Minnesota State Statute, the City must act on this request by July 22, 2020 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. With consent of the Applicant, the City may extend the review period beyond the initial 120 days. Attachments A. Land Use Application B. Location Map C. Variance Request Letter D. Plan Sets (I lxl7s) E. Public Comments City of Arden Hills Planning Commission Meeting for June 3, 2020 PAPlanning\Planning Cases\2020\20-003 3246 New Brighton Road Ecko Estates-VAR,PP\Memos Reports Page 12 of 12 Attachment H ,---ARDEN HILLS DRAFT Approved: CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY,JLTNE 39 2020 6:30 P.M. -ARDEN HILLS CITY HALL CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Chair Nick Gehrig c to order the regular Planning Commission meeting at 6:30 p.m. Due to the COVID- demic this meeting was held virtually. ROLL CALL Present were: Chair Nick Gehrig, Commissio ers Marc efferys, Steven Jones, James Lambeth, Subbaya Subramanian, Paul Vijums, and Jo icklu Absent: Commissioners Kurtis We d Cl a immerman. Also present were: Commun' eve ment anager Mike Mrosla, Associate Planner Joe Hartmann, and Councilmember APPROVAL OF AG A— 020 Chair Gehrig stated th enda w stand as published. APPROVAL OF MINUTE May 6, 2020—Planning Commission Regular Meeting Commissioner Jones moved, seconded by Commissioner Jeffervs, to approve the May 6, 2020, Planning Commission Regular Meeting as presented. A roll call vote was taken. The motion carried unanimously (7-0). PLANNING CASES A. Planning Case 20-003; 3246 New Brighton Road — Preliminary Plat/Variance request—Public Hearing Associate Planner Hartmann stated the subject property at 3246 New Brighton Road is approximately 3.12 acres in size and is comprised of the decommissioned Lake Johanna Fire Station No. 1 building, a detached garage, and parking areas. The two existing structures are ARDEN HILLS PLANNING COMMISSION—June 3, 2020 2 located along New Brighton Road and there are multiple curb cuts currently providing access to the property. The topography of the lot is relatively flat along New Brighton Road, but then slopes down significantly to a pond located on the easterly half of the property. The elevation change from New Brighton Road to the pond edge is roughly 15 feet. The pond occupies approximately 1.3 acres of the site leaving 1.5 acres of developable land. Associate Planner Hartmann reported since 2017 the Subject Property has had three (3) previous development applications reviewed but not approved. The first application was submitted in April, 2017; the developer was requesting to subdivide the subject property into four (4) lots, however, the former landowner and the applicant couldn't agree on a sale price and the applicant withdrew their application. In January, 2018, a different applicant submitted an application requesting to subdivide the subject property into four (4) lots. On April 23, 2018, the City Council considered the application for a Preliminary Plat, Final Plat, Comprehensive Plan Amendment, and Variance. The City Council voted to deny this a lication because the proposal was not consistent with the Comprehensive Plan designatio f the property as Public and Institutional. Associate Planner Hartmann commented at their y 291 201 eeting the City Council approved a Comprehensive Plan Amendment, P ina Plat an ariance at the subject property. The Comprehensive Plan Amendment c e e designation of the property from Public and Institutional to Very Low De sity Re tial. The City Council approved a Preliminary/Final Plat request would have hree Ingle-family residential parcels on the existing lot. The proposed project never me ' i n and the property was voluntarily foreclosed. Associate Planner Hartman iewe urr nding area, the Plan Evaluation and provided the Findings of Fact for review: 1. City Staff recei a Ian e a 'cation for a request for preliminary plat and variance at the Subject Property 3246 w Brighton Road. 2. The property at 3246 New ighton Road is located in the R-2 — Single and Two-Family Residential Zoning Dist ri and is guided as very low density on the Land Use plan. 3. The subject property is"currently comprised of the former Lake Johanna Fire Station 1 building, a detached garage, and parking areas. 4. The subject property is 3.12 Acres. 5. The applicant has requested a Preliminary Plat in order to subdivide the property into four (4) single-family residential lots. 6. The adjacent properties to the north, east, west and south are zoned R-2 District and are guided for Low Density Residential uses in the Arden Hills 2040 Comprehensive Plan 7. A single-family detached dwelling is a permitted use for the lots in the R-2 district where the Subject Property is located. 8. The applicant has requested a variance from Section 1130.07, Subd. 2 of the City Code, to allow a lot width of 81.75 feet, or 3.25 feet less than the minimum 85-foot requirement for the R-2 District. 9. Approximately one-third of the properties within this block that have lot widths less than the required 85 feet for the R-2 District. While, the majority of the lots on this block are 85 feet wide or greater, few have the depth or area of the four lots proposed in the redevelopment. ARDEN HILLS PLANNING COMMISSION—June 3, 2020 3 10. The proposed preliminary plat meets the other Minimum Subdivision Design requirements included in Section 1130 of the City Code. 11. The proposed preliminary plat meets or will be required to meet the Required Improvements for subdivisions included in Section 1140 of the City Code. 12. The proposed development requires public use dedication, as required in Section 1130.08 of the City Code. Associate Planner Hartmann stated staff recommends approval of Planning Case 20-003 for a Preliminary Plat and a Variance at 3246 New Brighton Road, based on the findings of fact and the submitted plans, as amended by the conditions below: 1. The project shall be completed in accordance with the submitted plans as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the PI ning Commission and City Council. 2. The applicant shall submit a park dedication fee in t e amount of$26,000, subject to the approval of the City Council. The park dedicat' fee be submitted prior to the execution of the Final Plat. 3. Preliminary Plat approval shall expire si onths om the to of the City Council approval unless the Final Plat has been app the City Council and recorded with Ramsey County or a time extension granted by City Council. 4. A Letter of Credit in the amount o cent e cost of materials and installation for the required replacement tree pla gs rovided prior to the issuance of any development permits. The Le f Cr 11 be valid for two full years from the date of installation of the replace s t s. 5. Prior to the issuance o Grad' d E ion Control permit the Applicant shall work with the City to locate th na aliper inches of replacement trees on the site or on the adjacent properties t e north and south of subj ect property. If the replacement tree plantings cannot be reasonably accommodated on the site, the City can work with the applicant to find off-site locations for the plantings or require that a fee in lieu of the plantings be provided. 6. The applicant shall provide the City with a copy of the approved Rice Creek Watershed District Permit prior to-the issuance of any development permits. 7. Signage depicting the conservation easement boundaries shall be shown on grading plan, final location and sign design is subject to the approval of the Public Works Director. 8. A grading as-built and utility as-built plan shall be provided to the City upon completion of grading and utility work. 9. The proposed buildings shall conform to all other standards and regulations in the City Code. 10. The Applicant shall be financially responsible for all applicable water and sanitary charges. Rates applied shall be those in effect at the time of Final Plat approval and shall be memorialized in the Development Agreement. 11. Before construction, grading, or land clearing begins, trees or tree areas that are to be preserved shall be visibly marked and city-approved tree protection fencing or other method shall be installed and maintained at the critical root zones of the trees to be protected. The location of the fencing shall be in conformance with the approved tree preservation plan and approved by staff in writing. ARDEN HILLS PLANNING COMMISSION—June 3, 2020 4 12. A Grading and Erosion permit shall be obtained from the city's Engineering Division prior to commencing any grading, land disturbance or utility activities. The Developer shall be responsible for obtaining any permits necessary from other agencies, including but not limited to, MPCA, Rice Creek Watershed District, and Ramsey County, MNDOT prior to the start of any site activities. 13. The Applicant shall be responsible for protecting the proposed on-site storm sewer infrastructure and components and any existing storm sewer from exposure to any and all stormwater runoff, sediments and debris during all construction activities. Temporary stormwater facilities shall be installed to protect the quality aspect of the proposed and existing stormwater facilities prior to and during construction activities. Maintenance of any and all temporary stormwater facilities shall be the responsibility of the Applicant. 14. Prior to the issuance Grading and Erosion permit, the Engineering Department shall review and approve final grading and utility plans in writing. 15. Staff shall review and approve the final landscaping plan showing a minimum of three trees in the front yard per lot prior to the release of the F' 1 Plat. 16. The Applicant shall be financially responsible for t incurred for undergrounding existing overhead electric utilities and other as ted ate utilities and within the development. 17. The Developer shall be wholly responsible the oval o ebris and fencing found onsite. 18. Prior to the release of the Final Plat, the Appl t shall execute the grant of permanent conservation easement and restric enan wetland and wetland buffer. A Development Agreement shall be p are e City Attorney and subject to City Council approval. The Devel ent A ent s all be fully executed prior to release of the Final Plat. Associate Planner Hartmann ions available to the Planning Commission on this matter: 1. Recommend A roval wit on itions 2. Recommend Ap val as mitted 3. Recommend Denia 4. Table Chair Gehrig opened the floor to Commissioner comments. Commissioner Jefferys asked if this project would come back to the Planning Commission again. Community Development Manager/City Planner Mrosla stated this would be the only time this Planning Case comes before the Planning Commission. Commissioner Jones questioned if the only request before the Commission was for narrower lots. Community Development Manager/City Planner Mrosla indicated the Variance request was for narrower lots and noted the applicant was also requesting Preliminary Plat approval that ARDEN HILLS PLANNING COMMISSION—June 3, 2020 5 would subdivide the parcel into four lots. He commented further on the setbacks and buildable area for each lot. Commissioner Jones inquired what the maximum height was for a house. Community Development Manager/City Planner Mrosla reported the maximum height for a home was 35 feet from grade. Commissioner Jones commented he was not a fan of this project noting he believed three should be the maximum number of homes allowed. He questioned why a pond was being built when there was an existing pond in place. Community Development Manager/City Planner Mrosla explained the proposed pond was under review by the watershed district and would be used to pre e the quality of the existing pond. Commissioner Lambeth discussed the proposed lots an ted t sizes. He commented there should be no foreseeable FAR concerns with the lots future ho He explained the only issue left for the Commission to consider was to dth. asked at objections would be legitimate for denying this project. Commissioner Subramanian requested orma regarding the trees that would be lost on the parcel. He questioned how man ree e preserved. He inquired what the reasons were for requesting smaller es, o an economic reasons. Community Development ager/Ci la r Mrosla reviewed a diagram where trees would be planted onsite noting perd 1920 caliper inches of significant trees. He explained only 14 of ig ant trees onsite would be removed. It was noted an additional 20 trees woul be pl d. iscussed how the site and trees would be impacted if the development was reduced to t e lots. lq&�, Chair Gehrig reported this requ t did not require a Tree Preservation Variance. Commissioner Subramanian stated other than economic consideration, was there any other reason for this Variance. Brendan O'Meara, representative for the applicant, thanked the Commission for their time. He discussed the tree preservation efforts and stated it would be impossible to understand how this property would be impacted if only three lots were pursued. He anticipated if only three lots were approved the homes would be much larger. He explained the variance request would allow this development to keep in character with the surrounding neighborhood. He reported if only three lots were pursued, these lots would be larger than any in the neighborhood and would have much bigger homes. He stated his purpose would be to construct four homes that more closely matched the neighborhood. Commissioner Vijums asked if there was any way to adjust the width of the maintenance easement. ARDEN HILLS PLANNING COMMISSION—June 3, 2020 6 Community Development Manager/City Planner Mrosla stated the purpose of the 15 foot maintenance easement was to allow for City crews to access the existing pond. Commissioner Vijums commented he has driven by this property several times and he noted it was an eyesore at this time. He explained the existing buildings needed to go away. He believed the new homes would improve the aesthetics of the neighborhood. He encouraged the applicant to keep the FAR requirements within the City's guidelines. He recommended the developer find an additional 180 caliper inches of trees within this development. Commissioner Wicklund inquired if it was normal practice for staff to remove wetland area and right of way from calculating the density unit per acre. Community Development Manager/City Planner Mrosla stated this calculation can be done both ways. He discussed how the density unit per acre was c culated for this development noting the site did have a number of encumbrances, such as the lands and easement. Chair Gehrig opened the public hearing at 7:15 p.m. Chair Gehrig invited anyone for or against the app ' tion ome fo and and make comment. Kurt Weber asked if there were any other gr nted vari s for reduced lot widths in the area. Chair Gehrig stated he would be happy to res ns, but noted this was a time for the public comment. Community Development M ger/ an r Mrosla explained he cannot think of any lots off the top of his head in the in that have a reduced lot width. Mr. Weber indicated if t e City s g to calculate density by subtracting or discounting area of the property this should be done hen the FAR was calculated as well. Dave Anderson, 1896 Ge d enue, explained he lived across the street from the old fire station property. He stated he had been to several of the public meetings and he wanted clarification on the variance request. He understood the requested variance was not based on economic consideration. He expressed concern that at one of the neighborhood meetings the applicant stated three house would not be economically feasible and therefore, four was necessary. He questioned why the neighbors had to bear the circumstances when the developer knew the size and expense of the lot when he purchased it. He suggested more creative thinking be put into this development in order to have three homes on the parcel, which would eliminate the need for a variance. He recommended the Commission not approve the variance request and that the project move forward with only three lots. There being no additional comment Chair Gehrig closed the public hearing at 7:24 p.m. Commissioner Jones thanked Mr. Anderson for his comments. He reported the economic stress of selling three homes versus four was different when considering the expense of tearing the building down. He anticipated the existing building could be added onto or remodeled in order ARDEN HILLS PLANNING COMMISSION—June 3, 2020 7 to serve as a twinhome. He commented further on the tree loss and noted he was not a fan of the project. Commissioner Wicklund discussed the variance requirements and noted the applicant was requesting to go from 85 feet to 81 feet. He believed the applicant was proposing a reasonable use. He appreciated the fact the developer was proposing to have lots sizes and homes that would match the character of the surrounding neighborhood. Commissioner Jefferys understood this property needed to be redevelopment, but she was concerned about the proposed lot widths. She feared that the only reason the applicant was requesting a variance was for economic reasons. Chair Gehrig commented variance requests were all different and unique. He stated the variance request was not extreme. He noted the proposed de lopment would not place an extreme strain on the neighborhood or abuse City services. He reciated the fact the developer was taking into consideration the character of the neigh He understood the homes would be a little closer together, but he believed this wou atch adjacent neighborhood. Commissioner Lambeth stated the only confo e iss to consi r was the lot width. He believed that the proposed lot widths successfully a City Code. He explained he would be supporting this Planning Case. Commissioner Jones indicated he liked the al ith smaller homes as this would be more in keeping with the neighborho Commissioner Lambeth m d a Cam ssioner Vi'ums seconded a motion to recommend approval of Planni e zwmw for a Preliminary Plat and Variance at 3246 New Brighton Road based on the dins of fact and the submitted plans, as amended b the eighteen 18 conditions in J 31 2020 report to the Plannin Commission. A roll call vote was taken. The motio carried 5-2 Commissioners Jeffers and Subramanian opposed). B. Planning Case 20-005; 2 Pine Tree Drive North—Master Planned Unit Development Request, Preliminary and Final Plat—Public Hearing Community Development Manager/City Planner Mrosla stated in 2013 Bethel University acquired the Country Financial facility at 2 Pine Tree Drive. The property consists of three (3) parcels that total approximately 43 acres. The northern parcel which is 21.52 acres in size contains the access road off of Pine Tree Drive and the majority of the surface parking. The center parcel which is 19.16 acres in size contains an existing 181,432 square foot office building and a small fraction of the surface parking. The remaining undeveloped parcel to the south is 2.43 acres in size and is made up of mainly woodlands and wetlands. The Applicant is proposing to subdivide the northern parcel into two (2) lots and consolidate the center parcel and the remaining southern exception parcel into one lot of record. Community Development Manager/City Planner Mrosla reported the subject property is located within the B-2 General Business District, where higher educational uses are permitted by Conditional Use Permit (CUP). At its November 25, 2013 meeting, the City Council approved a ARDEN HILLS PLANNING COMMISSION—June 3, 2020 8 CUP for Bethel University to use the existing facility as higher education. The CUP does not include additional conditions to restrict development of the northern section of the site. It is important to note that the current platting process is not associated with any specific development on the site. However, the Lake Johanna Fire Department is in talks with Bethel to acquire the lot adjacent to Pine Tree Drive for a future fire station. This application only pertains to Bethel's request to divide the land and not future development projects. Community Development Manager/City Planner Mrosla reviewed the surrounding area, the Plan Evaluation and provided the Findings of Fact for review: 1. The subject property is located at 2 Pine Tree Drive and is zoned B-2, General Business District and is guided as Community Mixed Use on the Land Use Plan. 2. The applicant has submitted an application for Master Planned Unit Development and Preliminary/Final Plat. 3. The Applicant is requesting to create two (2) new lots ofrrecord and consolidate two (2) existing lots into one (1) The proposed plat also creates an outlot covering the private access road and utilities. 4. The current platting process is not associated w' any speci 1 velopment on the site. 5. The proposed subdivision is requesting no ility rough th UD process. 6. The proposed plats and Master PUD confo i e requirements of the City Code. 7. The proposed Preliminary Plat and Final Plata onsistent with the Arden Hills Zoning Map and the 2040 Comprehensive P Community Development Manage ' y Pl Mros a stated staff recommends approval of Planning Case 20- 005 for a Mast an d Un evelopment and Preliminary Plat/Final Plat at 2 Pine Tree Drive, based on findi fac nd submitted plans, subject to the following conditions: 1. The project shal�be co m to ccordance with the plans submitted and as amended by the conditions a rova, Anysignificant changes to the plans, as determined b the pp � � . g g p � Y City Planner, sh quire iew and approval by the City Council. 2. All conditions of the Mas r PUD and Preliminary Plat approval shall remain in full force and effect. 3. The applicant shall record the Final Plat with Ramsey County and a copy shall be provided to the City within sixty(90) days of the City's approval. 4. A Development Agreement shall be prepared by the City Attorney and subject to City Council approval. The Development Agreement shall be fully executed prior to release of the Final Plat. 5. Survey monuments shall be placed and installed at all block corners, angle points, points of curves in streets, and at intermediate points as shown on the Final Plat. Pipes or streel rods shall be placed at the corners of each lot. 6. The Developer Agreement shall identify maintenance responsibilities for Outlot A. Unless specifically modified within the Development Agreement, all maintenance responsibilities shall be completed by the property owner of Lot 3, Block 1. 7. All trails on Lot 3, Block 1 shall remain open to the public and terms of the agreement shall be memorialized in the Developers Agreement. ARDEN HILLS PLANNING COMMISSION—June 3, 2020 9 8. Prior to the release of the Final plat, the property owner of Lot 1, Block 1 shall submit a maintenance plan for the exiting trails on the subject parcel unless a written agreement between the City and owner establishes a different requirement. 9. A 6-ft wide sidewalk shall be constructed along the realigned section of the private driveway extending from Pine Tree Drive to Lot 3. 10. A 6-ft wide sidewalk shall be constructed along the west side of Pine Tree Drive from Outlot A to the north boundary of "Exception Parcel C" upon development of Lot 2 or relocation of the private driveway. 11. A traffic impact analysis shall be prepared in accordance with City standards and provided to City staff for review prior to development of Lot 1 and Lot 2. 12. Proposed extensions of water main and sanitary sewer constructed within Lot 1, Lot 2 and Outlot A shall be private utility services. Public utility easements will not be required over private water and sanitary sewer utilities within the site. The development agreement shall include private access easements over these utilities t the benefit of the three lots. 13. The Applicant shall add a 20-ft wide public drainag d utility easement to the plat extending along the north lot line for Lot 1, Block 1 ng the north lot line for Outlot A. 1k, 14. The Applicant shall add a 20-ft wide public drainage and ' 'ty easement to the plat extending along the south lot line for Lot 3, Block 1 between th east right-of-way line at the terminus of Dunlap Street and the southwest corner of Lot 1. 15. The Applicant shall add a 10-ft wide public Snage and utility easement to the plat extending along the north lot line f Blobetween Outlot A and the west lot line for Lot 3. 16. Prior to the issuance of a 'ng p all i ems identified in the May 27, 2020 Engineering Division me a e ad ssed. All comments shall be adopted herein by reference. Community Development Manager/City Planner Mrosla reviewed the options available to the Planning Commis ' n on thi att 1. Recommend Ap val wit onditions 2. Recommend Appr ubmitted 3. Recommend Denial 4. Table Chair Gehrig opened the floor to Commissioner comments. Commissioner Wicklund asked if staff discussed the 16 conditions with the applicant. Community Development Manager/City Planner Mrosla reported staff had discussed the conditions with the applicant. He explained the applicant supported the staff recommended conditions. Commissioner Wicklund stated he supported the request from Bethel University. Commissioner Vijums discussed the trail system and asked if the existing trails would be replaced after the new buildings were constructed. ARDEN HILLS PLANNING COMMISSION—June 3, 2020 10 Community Development Manager/City Planner Mrosla explained it would be difficult to replace all of the existing trails but he noted the trails would be addressed when Bethel University submits a development application. Commissioner Vijums commented the additional concrete was somewhat of an eyesore to him. He hoped that the new buildings could be constructed without additional concrete parking lots. He recommended that all existing wetlands be preserved. Commissioner Lambeth stated this application on pertains to the subdivision of the land. He requested clarification as to which lot was being proposed for the Lake Johanna Fire Department. Community Development Manager/City Planner Mrosla reported the Lake Johanna Fire Department was in conversations to acquiring Lot 2 which was adjacent to Pine Tree Drive. Commissioner Jones stated he supported the proposed reque He indicated his only concern with the proposal was with how traffic would flow in and this site into Pine Tree Drive. He stated he did not want there to be backups at Pine Tr rive e fire station were to locate on this corner. Commissioner Jefferys asked if the City had any a t in place that Bethel University will maintain these trails. Community Development Manager/City nn a reported a condition of approval (Condition 7) was in place requesting Bethel rsity to provide the City with a maintenance plan for these trails. He noted th trails weire pri to and were maintained by Bethel. Chair Gehrig opened the public ring at 8:01 p.m. Chair Gehrig invite one fo ag t the application to come forward and make comment. Bobby Goldman, 129 unty d F West, commented on the subdivision and explained he grew up at 1146 Walden P ich borders the nature preserve. He indicated he frequented the trails on this property. He ex essed concern with the fact almost 100 significant trees would be removed from this Site 1 and 2. He understood this plan would eliminate the existing trail plan. He recommended park dedication fees not be waived for the fire station. There being no additional comment Chair Gehrig closed the public hearing at 8:04 p.m. Commissioner Wicklund explained he supported this Planning Case moving forward as recommended. Commissioner Wicklund moved and Commissioner Jones seconded a motion to recommend approval of Planning Case 20-005 for a Master Planned Unit Development Request, Preliminary and Final Plat at 2 Pine Tree Drive North based on the findings of fact and the submitted plans, as amended by the sixteen (16) conditions in the June 3, 2020, report to the Planning Commission. A roll call vote was taken. The motion carried unanimously (7-0). ARDEN HILLS PLANNING COMMISSION—June 3, 2020 11 UNFINISHED AND NEW BUSINESS None. REPORTS A. Report from the City Council Councilmember Scott provided the Commission with an update from the City Council. He stated the City was still under a local peacetime emergency due to COVID-19. He reported City Hall offices remain closed to residents but all essential City services were being provided. He explained the City's recreation programs had been canceled through the summer and virtual programs were being provided. He noted all City parks, playgrounds and trails were open for use. He indicated the Council approved a refund of liquor licen fees for bars and restaurants that have had to remain closed due to the Stay at Home order. discussed the Planning Cases the City Council had considered and approved/tabled. He 'ned the June 81h City Council meeting has been canceled and a Worksession meeting w' e he its place. ARDEN HILLS PLANNING COMMISSION—June 3, 2020 12 B. Planning Commission Comments and Requests Chair Gehrig thanked the Planning Commission members for attending this meeting. He encouraged everyone to stay safe and healthy. C. Staff Comments None. ADJOURN Commissioner Jones moved, seconded by Commissioner Jefferys, to adjourn the June 3, 2020, Planning Commission Meeting at 8:13 p.m. A roll call vote was taken. The motion carried unanimously (7-0). 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D.-O C: 4-j Ln U W 0 N E 4-j 0 � ca o i.i O � +_+ N � Q j � can � � � N CL C: o u -0 D.- 0 4-J > 0 0 -1-j 4-J 0 Ul > ro (D 0 0 0 E Ln � � �vo� � � °' � ° }' 'vim (D 4-J > c 0 4. 70 o ro E w 0 < 4-j C: W u =3 0 (1) a) u (j) -o 00 > " >% (1) O � �0 V) 0 8� x ca H ca u Q u (1) U �o � 00 PUBLIC HEARING— 8C -A HILLS MEMORANDUM DATE: June 22, 2020 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Mike Mrosla, Community Development Manager/City Planner SUBJECT: Planning Case # 20-005—Public Hearing Required Applicant: Bethel University Property Location: 2 Pine Tree North Drive Request: Master Planned Unit Development and Preliminary/Final Plat Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider the Following Hold the required public hearing for Planning Case 20-005 for a proposed Master Planned Unit Development, and Preliminary/Final Plat request at 2 Pine Tree Drive ("Subject Property"). City Council will be asked to make a formal decision regarding the application under Agenda Item XX. Background In 2013 Bethel University acquired the Country Financial facility at 2 Pine Tree Drive. The property consists of three (3)parcels that total approximately 43 acres. The northern parcel which is 21.52 acres in size contains the access road off of Pine Tree Drive and the majority of the surface parking. The center parcel which is 19.16 acres in size contains an existing 181,432 square foot office building and a small fraction of the surface parking. The remaining undeveloped parcel to the south is 2.43 acres in size and is made up of mainly woodlands and wetlands (Attachment Q. The Applicant is proposing to subdivide the northern parcel into two (2) lots and consolidate the center parcel and the remaining southern exception parcel into one lot of record. The subject property is located within the B-2 General Business District,where higher educational uses are permitted by Conditional Use Permit(CUP). At its November 25, 2013 meeting,the City Council approved a CUP for Bethel University to use the existing facility as higher education. The CUP does not include additional conditions to restrict development of the northern section of the site. City of Arden Hills City Council Meeting for June 22nd 2020 P:IPlanninglPlanning Cases12020120-005 Anderson Center Subdivision—MPUD,PP,FP Page 1 of 4 It is important to note that the current platting process is not associated with any specific development on the site. However, the Lake Johanna Fire Department is in the due diligence process to acquire the lot adjacent to Pine Tree Drive for a future fire station. This application only pertains to Bethel's request to divide the land and not future development projects. Plan Evaluation Chapter 11, Subdivision Regulations Review 1. Minimum Subdivision Design Standards—Section 1130 A. Lots The proposed plat would create three (3) lots and one (1) outlot. The table below shows the proposed lot sizes and existing uses. Proposed Lots Total Acres Use Lot 1 6.399 Vacant Lot 2 3.703 Vacant Lot 3 31.963 Developed Outlot A 3.703 Proposed utilities and access drive B. Street Plan and Streets No new public or private streets are planned for the site. The existing access drive located on Pine Tree Drive will be relocated approximately 160 feet to the north from its existing location to better align with the existing bank access on the east side of the street. The proposed relocated driveway is shown as Outlot A on the Preliminary/Final Plat. The drive will remain privately maintained. C. Easements Per the conditions of approval, the Applicant shall add three (3) public drainage and utility easements. The need for additional for drainage, utility, and other public easements will be determined at the time Lot 1 and Lot 2 are developed. D.Required Improvements All other required improvements, including sewer, water, utilities, and driveway connections to Pine Tree Drive will be constructed in accordance with the City's Subdivision Code. As a condition of approval, the Applicant shall construct a sidewalk with a minimum of width of five (5) feet adjacent to the access drive to provide pedestrian access to lot three (3). In addition, a sidewalk or trail shall be extended along Pine Tree Drive when Lot 2 develops. E. Park Dedication (1130.08) Park dedication is not required as part of the current platting process as the final uses are not included with this approval. Park dedication requirements for the Lots 1 and 2 will be determined at the time of future development and memorialized in a development agreement. F. Private On-Site Trails and Buffer Area The subject property has numerous trails throughout the property. The existing trails are private and were not previously dedicated to the public nor were they required to be available to the public City of Arden Hills City Council Meeting for June 22nd 2020 P:IPlanninglPlanning Cases12020120-005 Anderson Center Subdivision—MPUD, PP,FP Page 2 of 4 as part of the development's approval. However, during the 2013 CUP approvals Bethel committed to continue to share these trails with the community and that agreement will not be modified as a part of this proposal. The existing trails located on the proposed new lots (Attachment D) will be impacted when the parcels develop in the future. At that time staff will work with developers to ensure appropriate pedestrian connections are implemented. Chapter 13, Zoning Regulations Review A. Lot Area and Dimensions The B-2 district requires a minimum lot area of 13,000 square feet, a minimum lot width of 100 feet and a depth of 130 feet. The proposed lots exceed the minimum requirements. B. B-2, General Business District - Planned Unit Development (PUD) Process Proposals for new construction, redevelopment of a site, and significant modifications to existing sites shall use the Planned Unit Development(PUD)process in the B-2, General Business District. The PUD process is a tool that provides additional flexibility for development that an underlying zoning district would not otherwise allow. This application is not requesting any flexibility at this time and the PUD document will be amended as the parcels are developed in the future. C. Uses The current platting process is not associated with any specific development proposals. When the City does receive a development application on either of the proposed lots it will be evaluated based on the Arden Hills Zoning Code and will be required to go through the city's normal public engagement process, which includes a neighborhood meeting(s), Planning Commission and City Council. All new development in the B-2 district is also required to go through the PUD process (City Code Section 1320.085). Findings of Fact The Planning Commission reviewed this application at their June 3rd, 2020, meeting and have offered the following findings of fact for your consideration: 1. The subject property is located at 2 Pine Tree Drive and is zoned B-2, General Business District and is guided as Community Mixed Use on the Land Use Plan. 2. The applicant has submitted an application for Master Planned Unit Development and Preliminary/Final Plat. 3. The Applicant is requesting to create two(2)new lots of record and consolidate two(2)existing lots into one (1) The proposed plat also creates an outlot covering the private access road and utilities. 4. The current platting process is not associated with any specific development on the site. 5. The proposed subdivision is requesting no flexibility through the PUD process. 6. The proposed plats and Master PUD conforms with the requirements of the City Code. 7. The proposed Preliminary Plat and Final Plat are consistent with the Arden Hills Zoning Map and the 2040 Comprehensive Plan. City of Arden Hills City Council Meeting for June 22nd 2020 P:IPlanninglPlanning Cases1202W20-005 Anderson Center Subdivision—MPUD, PP,FP Page 3 of 4 Additional Review Engineering Staff Engineering Staff reviewed has reviewed the plans and has provided the Applicant with a comment letter(Attachment G) and all comments shall be adopted herein by reference as a condition of approval. Planning Commission Recommendation At their June 3, 2020 meeting, the Planning Commission heard testimony from the Applicants and residents regarding the Applicants request. Upon hearing the testimony, the Planning Commission motioned to recommend approval by a 7-0 vote. The staff report to the Planning Commission on this case is provided in Attachment H. The draft minutes from the June 3, 2020 meeting are included in Attachment I. Public Notice and Comments A public hearing notice was published in the Pioneer Press on June 12th, 2020 in advance of the City Council public hearing. Notice and website update was prepared by the City and mailed to property owners within 1,000 feet of the subject property. No additional comments have been received since the June 3, 2020 Planning Commission meeting. Prior to the Planning Commission meeting staff received three (5) written comments (Attachment F). Deadline for Agency Actions The City of Arden Hills received the completed application for this request on May 22, 2020. Pursuant to Minnesota State Statute, the City must act on this request by July 22, 2020 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. With consent of the Applicant, the City may extend the review period beyond the initial 120 days. Budtet Impact: NA Attachments A. Land Use Application B. Location Map C. Anderson Center Subdivision Graphic D. Proposed Existing Trail Impacts Graphic E. 11x17 Plan Sets F. Public Comments G. Engineering Comment Letter H. June 3, 2020 Planning Commission Report I. June 3, 2020 Draft Planning Commission Minutes J. City Council PowerPoint Presentation City of Arden Hills City Council Meeting for June 22nd 2020 P:IPlanninglPlanning Cases1202W20-005 Anderson Center Subdivision—MPUD, PP,FP Page 4 of 4 Attachment A For Office Use Only EN HILLS Planning Case No. 20-fib --A��, Submittal Date o� G 1245 West Highway 96 Application Completed Date Arden Hills, Minnesota 55112 Accepted by _. Telephone (651) 792-7800 Receipt Number _ Fax (651) 634-5137 Council Decision www.cityofardenhills.org � Council Decision Date 2020 LAND USE APPLICATION Aopficant Information Applicant: g45-r11gJ dAllvJ!51if'i"ly Address: 37&0 46ji7FcL DA14E, Telephone No.: 451 �&3e? &p4)ZJ _ _Other: ig cT6-2 4y' 310 Fax No.: Email Address: �aAIA("�Q- � "�'��'� ;-bt4, Property Information Property Owner: '6o-Ha llAn ae51.'f'y Owner Address: Owner Telephone No. &,6 `� � Other: / ���/ �• �' Address of Property Involved: �L L_egI Descriptian�jEA5 A'1rWic�rn;.atT Prop ID No.. Parcel ID: 343023130002 Parcel Point ID: 343023130003 Parcel ID: 343023120007 Type of Use: B'2 General Business District Zone: Property Acreage: 1,884,438 Square feet or 43.261 acres Type of Request LJ LJ Comprehensive Plan Amendment Fee: $500 + Rezoning or TCAAP R�r,500) ulating Plan Amendment � (Fee: $500 + Escrow: Escrow: $2,500) J Zoning Code or TCAAP Redevelopment Code LJ Conditional Use or Interim Use Permit/CUP or IUP Amendment(Fee: $400 + Escrow: $1,500) Amendment(Fee: $400 + Escrow: $1,500) LJ City Code Amendment(Fee: $350+ Escrow' Preliminary Plat(Fee: $500 + Escrow: $2,500) $1,500) LJ Final Plat(Fee: $500+ Escrow: $1,500) LJ Lot Split/Minor Subdivision (R-1 and R-2 Districts Only) (Fee: $350 + Escrow: $1,000) LJ Concept Plan Review(Fee: $150+ Escrow: J Variance or Permitted Adjustment(Fee: $350+ $1,000) Escrow: $1,000) Master Planned Unit Development or Master Special J Vacation of Easement or Right-of-Way(Fee: $150 + Development Plan (Fee: $500 + Escrow: $2,500) Escrow: $1,000) J Final Planned Unit Development or Final Special J Appeal of Administrative Decision (Fee: $150 + Development Plan (Fee: $350 + Escrow: $),500) Escrow: $1,000) J Planned Unit Development Amendment or Special Ll Land Use Requests— Not Already Specified (Fee: Development Plan Amendment(Fee: $400+ Escrow' $150 +Escrow: $1,000 $1,500) J Site Plan Review(Fee: $400 + Escrow: $1,500) Pagel of 3 -Brief Description of Request_(please also include a teed. detailed letter explaining-the prole t) `IMPORTANT* • Certain applications are subject to review and approval by the Rice Creek Watershed District. Contact RCwD directly at 763-398-3070 for additional information. • The land use application fees do not cover building, sign, or Other permit fees that may be required upon approval of a land use application. • All applications will be subject to additional fees for reimbursement of consultant costs associated with filing, reviewing, and processing of application in the form of an escrow to the City. Filing & Information Requirements The City requests that you make a pre-application meeting with the City Planner to discuss the application process, requirements, and deadlines. Unless waived by the City Planner or Planning Commission, a certified survey of the property is required for all applications. A checklist with additional application requirements can be found at �vwiv,c��vofardenhiils-orgilandu ea iicati ns_ Complete/IncompleteAp li ations Under- Minnesota Statute, Chapter 15.99, cities have 15 business days to review all plans and application materials to ensure they satisfy City requirements. During the 15 day review period, planning staff will provide written comments on the application and may request plan revisions. If the application is determined to be complete, Minnesota State Statute then requires the City to approve or deny the application within 60 days, up to 120 days. If not complete, the City may require plan revisions and/or additional information before the application is scheduled for Planning Commission review and/or City Council action. Project will not be scheduled for any meeting until the application submittal is found to be complete by the City Planner. Payment of Fees and Escrows The undersigned acknowledges that she/he understands that before a land use application can be deemed complete, all required fees and escrows must be paid to the City. The applicant is responsible for all costs incurred by the City related to the processing of this application. Each separate land use request shall be charged a separate administrative fee and escrow even if submitted on the same application. Costs expended in reviewing and processing an application will be charged against the cash escrow and credited to the City. Charges to the escrow may include planning and engineering staff time, City Attorney and consulting fees, and mailing costs. if, at any time, a required cash escrow is depleted to less than 20 percent of its original amount, the applicant shall deposit additional funds in the cash escrow account as determined by the City. The City may withhold final action on a land use application, withhold building permits, and/or rescind prior action until all fees have been paid. Unused portions of an escrow are returned to the applicant upon successful implementation of an approved plan. The escrow may be reduced or increased by the City Planner on a project by project basis. Notice of Meeting Attend nce In order for the Planning Commission and the City Council to consider any application, the applicant or a designated representative must be present at the scheduled meeting. If not, the matter may be tabled until the next available agenda. Page 2 of 3 Meeting- Schedule Planning Conimission. meetings.are typically held o rs the first Wednesday after the first Monday of each month at 6.30 PM, thOLIg h please contact City Hall to verify the meeting date and time. City Council meetings are held typically Il the last Monday of the same month at 7:00 P M. Meetings are held in the Council Chambers at the City yp Y of Arden Hills, 1245 Vilest Highway 96, Arden Hills, Minnesota 55112, unless otherwise stated. The schedules below are for reference purposes only, Project will not be scheduled for any meeting until the application submittal is found to be complete by the City Planner. 2019 Planning Commission and City Council Schedule (*subject to change) F- TENTATIVE TENTATIVE PLANNING CITY COUNCIL COMMISSION MEETING MEETING DATE* DATE* (Generally held on the (Generally held on the first Wednesday after the first fourth Monday at 7:00 p.m.) Monday at 6.30 .m. Jan ,r g Januar 27 Februa r 5 Februa 24 March 4 March 23 April 8 April 27 May 6 May 25 June 3 June 22 %July 8 Jul 27 August 5 August 24 September 9 September 28 October 7 October 26 November 11 November 23 December 9 January 11 2021 January 6 2021 January 25 2021 Acknowledgement and Signature I hereby apply a I for the above consideration and declare that the information and materials submitted with this application are complete and accurate per city code and ordinance requirements. I fully understand that I am responsible for all costs incurred by the City relat d to the rocess�ing of this application.. /A Aft-i 1k9a Pro ey wrier Si9 natU e (l '6q prod) 4ae p Applicant Signature (If different than the property owner) Date pp 9 Please contact the City Planner at 651-792-7800 if you have any questions regarding this application_ additional copies of this application form are available on the City's website.wW .cibeoferdenhill _ r l , dusea Ifcatron Page 3 of 3 DESCRIPTION OF PROPERTY SURVEYED (Per Warranty Deed Doc. Nos. A4551451 and T2512961) Parcel 1: All of the Northwest one-quarter of the Northeast one quarter (NW 1/4 of NE 1/4) of Section 34, Township 30 North, Range 23 West, except the following five described parcels: A)The West one hundred twenty (W. 120)feet of the East three hundred forty-seven (E. 347) feet of the North two hundred eighty-three (N. 283) feet thereof; and B) The North three hundred forty-three (N. 343)feet thereof lying West of a line, being a continuation of the Westerly line projected on a Southerly direction, of the West one hundred twenty(W. 120) feet of the East three hundred forty-seven (E. 347)feet of the North two hundred eighty-three (N. 283)feet of said NW 1/4 of NE 1/4. C) That part of the East 100 feet of the Northwest Quarter of the Northeast Quarter of Section 34, Township 30, Range 23 West, which lies South of the extended South right-of-way line of Harriet Avenue as said line is shown in the plat of Hunter's Park Fourth Addition. D) That part of the Northwest Quarter of the Northeast Quarter of Section 34, Township 30, Range 23, bounded by the following described line: Beginning at a point on the East line of said Northwest Quarter of the Northeast Quarter, distant 1,395.75 feet Northerly from the Southeast corner of the Southwest Quarter of the Northeast Quarter of said Section 34, thence Westerly 70.00 feet at right angles to said East line; thence Northerly, parallel with said West line to a line parallel with and distant 43.00 feet Southerly from the North line of said Northwest Quarter of the Northeast Quarter; thence Easterly along last said parallel line to the East line of said Northwest Quarter of the Northeast Quarter;thence Southerly along said East line to the point of beginning. E)The East 347 feet of the North 343 feet of the Northwest Quarter of the Northeast Quarter(NW 1/4 of NE 1/4) of Section 34,Township 30, Range 23 according to the United States Government Survey thereof, Ramsey County, Minnesota; excepting therefrom any part thereof contained in the deeded legal description to the City of Arden Hills in Warranty Deed dated April 3, 1978, filed April 25, 1978, as Document No. 2000781 which deeded legal description is described as follows: That part of the Northwest Quarter of the Northeast Quarter of Section 34,Township 30, Range 23, bounded by the following described line: Beginning at a point on the East line of said Northwest Quarter of the Northeast Quarter, distant 1,395.75 feet Northerly from the Southeast corner of the Southwest Quarter of the Northeast Quarter of said Section 34; thence Westerly 70.00 feet at right angles to said East line; thence Northerly parallel with said East line to a line parallel with and distant 43.00 feet Southerly from the North line of said Northwest Quarter of the Northeast Quarter;thence Easterly along last said parallel line to the East line of said Northwest Quarter of the Northeast Quarter; thence Southerly along said East line to the point of beginning. Subject to that part thereof taken for highway purposes by the State of Minnesota and filed for record. Ramsey County, Minnesota Abstract Property Parcel 2: The Southwest Quarter of the Northeast Quarter of Section 34,Township 30, Range 23 West, except part taken for Josephine Hills No. 3, and also except that part which lies Southerly and Easterly of a line described as follows: Beginning at the most Northerly corner of Lot 1, Block 12,Josephine Hills No. 3, thence North 61 degrees 12 minutes 00 seconds East, 30 feet; thence North 03 degrees, 04 minutes 20 seconds west, 84.83 feet;thence North 75 degrees 49 minutes 18 seconds East 659.72 feet, more or less, to the East line of said Southwest Quarter of the Northeast Quarter, and there terminating. Subject to that part thereof taken for highway purposes by the State of Minnesota and filed of record. Torrens Property Torrens Certificate No. 598428 Attachment B Location Ma I Ap 1� y F7 F ��. s, ,1_ - 1 I w _ R.. 1 ri _.. d` r - _ ' *7 _. 1 A i _.: --•a •.�' �' - �a a Lam. - . q b=. Arden..Place - 1 . P i z W y M e n r F o re : _ �r - : 1 � 1 _. - � � - �rv�.� Harriet Avenue • � Skiles Lane � _ - z. 3�r c. 1 .e .3 Fn �Y i Y - g: 4- Pt-^ '.1:• yea .r;,gA., �'Y -.sd.�'- -C. 1w WA IM a. NN uK Y. oa, PARK •-� -- , - _ �, _ •s: _ :� �.;� -ice' - O :;0 I. e. �K : i ,I e O V/ 4 m r-. IS z y.•: w. N I . f Y; Subject Parcel Disclaimer:This map is intended for reference purposes only and is not a legally recorded map or survey.The City of Arden Hills shall not be liable for any damages or claims that arise due to accuracy, availability,use or misuse of the information herein pursuant to MN Statute 466.03 Subd 21. Attachment , tl Y u _ c_ ,T ss R of A A ce oa r III � �• Lot 2 Lot 1 w ; rt y ryy .. , :.. _ Lot 3 P: P _ t ai ..a n` p Cre eau Nature P reser v14 .. may... x e 9 a� r , is .. Vk. .:j:•� w .. •... , y- , r i v yam. , y•. _ - _ '�� Yam"�� .:.r aJ('. Disclaimer:This map is intended for reference purposes only and is not a legally recorded map or survey.The City of Arden Hills shall not be liable for any damages or claims that arise due to accuracy, availability,use or misuse of the information herein pursuant to MN Statute 466.03 Subd 21. Attachment - Outlot A-Access Road - i �.M a . L I - 1 ; of 1 M. ly 010�7" PLO J. a r Sy • - y.. 'r- a�r # ` h I - r a. I.k� ���' • R- ,�' /.Y -' �� `lam I.,.. .- ��'�_ :tad' •j. ,.x.. .r, �� �'�'�t.r - -•�. � ,;.<� ,y yr - c.- - f e rp' 6 r .c. l w.• r Y•.c5' _ •�.Wi. - a n' r :F Existing Trails Park n a adOpen Space � � - s�. - Proposed Parcels . r - Lot 1 yam. Lot 2 N Outlot A-Access Road r Crepeau Nature Preserve Disclaimer:This map is intended for reference purposes only and is not a legally recorded map or survey.The City of Arden Hills shall not be liable for any damages or claims that arise due to accuracy, availability,use or misuse of the information herein pursuant to MN Statute 466.03 Subd 21. 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Dear City of Arden Hills, We received a letter from your department about Bethel College developing several lots at 12 Pine Tree Drive, and I am emailing to express my concern about this proposal. These lots are home to many native wildlife plants and animals, as well as wetlands that are an essential part of the ecosystem. If you were to eliminate these areas to create another Bethel parking lot or a fire station, it would be a huge disservice to the nature that lives there, as well as to the people in the City of Arden Hills. Crepeau Nature Preserve is a gem for this city, and a destination for many people in this community and from surrounding communities. What the City of Arden Hills needs to do is to PROTECT this land as part of the Crepeau Nature Preserve so that it can remain a sanctuary to all those who live within it and nearby. Thank you for taking this under consideration as part of your development planning. And, thank you for all the hard work you do to take care of this beautiful city. Sincerely, Josie Robinson Arden Hills Resident From: To: AH Planning Subject: Bethel University Development Date: Wednesday,June 3,2020 12:49:18 PM Caution: This email originated outside our organization;please use caution. Hello, I am a homeowner in the Hunter's Park condominium complex and I am opposing Bethel University's request to develop new parking lots.Part of what makes my property valuable to me is the area surrounding it.I greatly value the nature and walking path surrounding Bethel's property,and I would hate to see a good portion of that destroyed to make space for parking. Thank you for considering our comments. Best, Lydia Wildes From: To: AH Planning Subject: PC 20-005 12 Pine Tree Drive Date: Saturday,May 23,2020 10:38:11 AM Caution This email originated outside our organization; please use caution. Mike, Hello! I grew up in Arden Hills and I've owned my parent's house since 1999 at 1234 Tiller Lane. There is misinformation that my husband has heard from the neighbors on the social media app called Next-door. You might want to check it out. I think he's on the group called Ingerson Hill. What he had told me was that it was going to impact Crepeau Nature Preserve. Based on the drawing it is the North End of the property (parking lot) and it could impact the walking trail. I think it's a great use of the land. Please consider how the walking trails on the North side could stay intact. It's a great trail and we are land locked by Snelling. So, it's truly a GEM! Thanks!, Mary Bear-Dukes From: To: AH Planning Subject: PC#20-005 12 Pine Tree Drive/Anderson Center Property Plan&Master Plan Unit Development Date: Saturday,May 23,2020 4:29:41 PM Caution This email originated outside our organization; please use caution. To the Arden Hills Planning Commission: Thank you for the notification about the proposed plans/use for the development of 12 Pine Tree Drive and the northern property of the Anderson Center. My name is Shawn Robinson. My family and I live on Tiller Lane in Arden Hills. I am contacting you to let you know that my family strongly opposes the development of the area detailed/outlined in the map you provided. While I understand that this area is part of Bethel's Anderson Center, it is essentially also an extension of the Crepeau Nature Preserve and it's trail system. My family and I walk/bike this area nearly everyday when the weather allows it. Particularly, we loop our walk onto the trails north of Anderson Center. In fact,just this Spring, my youngest son learned how to ride a bike on this paved path way. The wooded area is a wonderful buffer between the commercial businesses that line Country Road E. Also, there is a large amount of local wildlife that resides back there. This area is large/wooded enough that deer can frequently be spotted on the exact spot where the proposed lots would be developed. During this pandemic, this little slice of nature has been a haven and an escape for my family, our neighborhood, and community. Now, I realize can only speak for myself and my family. However, on any given day I see dozens of Bethel employees and students walking this pathway as well. I imagine that there are many people in my neighborhood and in the Bethel System itself that feels the way my family does. As I said, it is essentially an extension of the Crepeau Nature Preserve and should be treated as such. Keep it as is, do not develop it. We don't need more parking lots,paved structures, or buildings. Finally, I'd like to say to Bethel College. We love being your neighbors and are proud to have you as a pillar of our community. We want you to thrive, educate, and serve. That said, I cannot understand why you'd want to destroy the wonderful landscape that surrounds Anderson Center. The building is nestled like a jewel in the middle of a nature preserve, and by eliminating the wooded area to the North of Anderson Center, you'd be destroying an amazing aesthetic that sets the building apart from the rest. It is a truly unique campus. Don't do this. Instead, I would hope Bethel would repaint the faded Anderson Center building, and spruce up the pond in the back. Thanks for the opportunity to let us speak. Please contact me with an uestions, comments, concerns. You can reach me at . -Shawn Robinson (and family). PS. To the Lake Johanna Fire Department. Thank you for your service and protection of our community. We are eternally grateful. That said, I cannot understand why you would essentially want to move closer to the Roseville Fire department building. I am sure you have considerations/needs that the community is unaware of. Please reconsider building on this lot. There is a huge concern that the noise that is generated by a Fire Department would disturb/wreck the relative quiet and calm of the nature preserve and college campus. From: Mike Mrosla To: Subject: RE: Questions for June 3 Planning Hearing.Anderson Center Preliminary Plat Date: Wednesday,June 3,2020 4:52:21 PM Good afternoon Mr. Bruce, Thank you for your email. It will be provided to the Planning Commission. However, I did take the time to answer your questions below in red and italicized. If you have any additional questions please do not hesitate to contact me. Thank you, Mike Mrosla Community Development Manager/City Planner 1245 West Highway 96 1 Arden Hills, MN 55112 651-792-7822 direct 1651-792-7800 main t Confidentiality Statement:The documents accompanying this transmission contain confidential information that is legally privileged. This information is intended only for the use of the individuals or entities listed above. If you are not the intended recipient,you are hereby notified that any disclosure,copying,distribution, or action taken in reliance on the contents of these documents is strictly prohibited. If you have received this information in error,please notify the sender immediately and arrange for the return or destruction of these documents. -----Original Message----- From: Sent: Monday, June 1, 2020 7:46 PM To: AH Planning<planning@cityofardenhills.org> Subject: Questions for June 3 Planning Hearing. Anderson Center Preliminary Plat Can the City of Arden Hills use eminent domain to annex the undeveloped acreage south and east of the campus building and add it to the Crepeau Nature Preserve? That is a good question. One of the major issues raised by the Planning Commission and City Council in their review of original planning case for Mutual Service Life Insurance Company in 1977 was the provision of an adequate buffer between the proposed commercial office use and existing residential areas. MSLI dedicated the 7.5 acres of parkland specifically to act as a buffer for the residential neighborhoods located south and east of the property. This parcel along with an Outlot located in the Hunters Park development formed the Crepeau Nature Preserve. In addition to the park dedication, a 100 foot wide public easement on the property's eastern edge was granted to the City for pedestrian and bicycle purposes. This strip of land, which runs south from the end of Pine Tree Drive to the Crepeau Nature Preserve, also acts as a buffer between the Hunters Park development and the Bethel property. Because of this the property is in compliance with code the conditions of the original development. Eminent domain, also known as condemnation, is only used to require an owner to sell land to a city. This procedure requires a formal court action, and a city must pay an owner for the value of the land. The Minnesota Legislature has limited a city's power of eminent domain to a defined public use or public purpose including: • The possession, occupation, ownership, and enjoyment of the land by the general public, or by public agencies. • The creation or functioning of a public service corporation. • The mitigation of a blighted area, remediation of an environmentally contaminated area, reduction of abandoned property, or removal of public nuisances. Eminent domain can be a costly and lengthy process, so it is often used as a last resort. The City has the ability to purchase land from a willing seller if they choose to do so. Can the $150,000 mitigation fund for losing lots 1 and 2 park land be used for this purpose? Please see comment above. Has Bethel University ever proposed to sell any additional land besides lots 1 and 2? No, Bethel has stated that they are committed to preserving the remaining property as natural. During the 2013 approvals Bethel provided the City in writing that they are committed to continuing to share their private trails and natural amenities with the community. The original agreement will not be modified as a part of this proposal. Another sign that Bethel is committed to preserving the area is that they are consolidating a 4.5 acre parcel in the southwest corner of their site into one lot of record with the principle structure. The original intent of the 4.5 acre parcel in the southwest corner of the site was to construct four residential parcels around a cul-de-sac at the end of Dunlap Street. Attachment � DEN HILLS MEMORANDUM DATE: May 27, 2020 TO: Mike Mrosla, Community Development Manager/City Planner FROM: Todd Blomstrom, Public Works Director/City Engineer David Swearingen, Assistant City Engineer EIT SUBJECT: 2 Pine Tree North Preliminary Plat This memorandum summarizes engineering review comments for the preliminary plat of 2 Pine Tree North as submitted by Sunde Land Surveying on May 27, 2020. This review is primarily associated with the proposed preliminary plat. Additional review comments are provided for the Utility Plan, Paving and Geometric Plan, and Grading Plan prepared by BKBM Engineers dated May 15, 2020. A more thorough technical review of the site development plans will be prepared after specific land uses are proposed for the lots within the proposed subdivision. Preliminary Plat 1. A 20-ft wide public drainage and utility easement shall be added to the plat extending along the north lot line for Lot 1, Block 1 and along the north lot line for Outlot A. 2. A 20-ft wide public drainage and utility easement shall be added to the plat extending along the south lot line for Lot 3, Block 1 between the east right-of-way line at the terminus of Dunlap Street and the southwest corner of Lot 1. 3. A 10-ft wide public drainage and utility easement shall be added to the plat extending along the north lot line for Lot 3, Block 1 between Outlot A and the west lot line for Lot 3. Streets and Traffic 1. The private driveway entrance to the Anderson Center is proposed to be realigned as part of the proposed plat and site development. The realigned driveway shall remain a private street. The south curb line at the connection of the private street at Pine Tree Drive shall align with the south curb line of the driveway connection on the east side of Pine Tree Drive to the extent possible. 2. The private driveway shall be constructed with B618 curb in accordance with City design standards. 3. A traffic impact analysis shall be prepared in accordance with City standards and provided to City staff for review upon designating specific land uses for Lot 1 and Lot 2. City of Arden Hills 1245 West Highway 96 •Arden Hills Minnesota 55112 Phone 651.634.5120 •Fax 651.634.5137 www.ci.arden-hills.mn.us --A EN HILLS 4. A 6-ft wide sidewalk shall be constructed along the west side of Pine Tree Drive from Outlot A to the north boundary of "Exception Parcel C" upon development of Lot 2 or relocation of the private driveway. 5. A 6-ft wide sidewalk shall be constructed along the realigned section of the private driveway extending from Pine Tree Drive to Lot 3. 6. A private access agreement and maintenance agreement shall be provided for the private drive located within Outlot A as part of the development agreement. 7. Commercial type concrete driveway entrances must meet City engineering design standards of 8-inch thickness. Water, Sanitary Sewer and Drainage Utilities 1. Proposed extensions of water main and sanitary sewer constructed within Lot 1, Lot 2 and Outlot A shall be private utility services. Public utility easements will not be required over private water and sanitary sewer utilities within the site. The development agreement shall include private access easements over these utilities to the benefit of the three lots. 2. The water distribution system layout serving Lots 1 and 2 shall be subject to additional review by City staff and analysis of available fire flow capacity based on the City's water distribution system model and field measurements. 3. A detailed work plan will be required prior to the City authorizing connection to the 16" diameter water main within Pine Tree Drive due to the critical function of this water main. 4. The applicant shall conduct additional engineering analysis of the existing sanitary sewer along the east side of Pine Tree Drive to verify that the invert elevation will allow for gravity service to Lot 2. 5. Additional engineering review of proposed water main, sanitary sewer, and drainage infrastructure will be conducted upon designation of specific land uses for Lots 1 and 2. 6. A storm water maintenance agreement will be required for proposed storm water basins and improvements within Lots 1 and 2 as part of the development agreement. 7. Storm water drainage calculations shall be submitted to City engineering for review upon designating proposed improvements on Lots 1 and 2. 8. Development of Lot 1 and Lot 2 shall be subject to all Water Connection Fees, Water Availability Fees, Sewer Connection Fees, and Sewer Availability Fees as designated in the City of Arden Hills Fee Schedule, as well as Metropolitan Council SAC charges. Anticipated Permit Requirements 1. A Grading and Erosion Control Permit from the City of Arden Hills will be required due to land disturbance exceeding 2,500 square feet. 2. A Sewer Permit is required before modification to the existing sanitary sewer structure. 3. A Water Permit is required before modification to the existing watermain system. City of Arden Hills It �S DEN HILLS 4. A Right of Way Permit must be obtained from the City of Arden Hills for work conducted within the City ROW. 5. A Permit from RCWD must be obtained due to Rule D: 10,000 square feet or more of land if any part of the disturbed area is within 300 feet of any lake, stream, wetland, or ditch. City of Arden Hills Itu. � N x Attachment MEMORANDUM DATE: June 3 2020 PC Agenda Item 3.B TO: Planning Commission FROM: Mike Mrosla— Community Development Manager/City Planner SUBECT: Planning Case # 20-005—Public Hearing Required Applicant: Bethel University Property Location: 2 Pine Tree North Drive Request: Master Planned Unit Development and Preliminary/Final Plat Requested Action Bethel University has submitted an application for a Master Planned Unit Development, and Preliminary/Final Plat. The Applicant is requesting to subdivide the existing parcel at 2 Pine Tree Drive. The property is zoned B-2, General Business District and is guided as Community Mixed Use on the Land Use Plan. Background In 2013 Bethel University acquired the Country Financial facility at 2 Pine Tree Drive. The property consists of three (3)parcels that total approximately 43 acres. The northern parcel which is 21.52 acres in size contains the access road off of Pine Tree Drive and the majority of the surface parking. The center parcel which is 19.16 acres in size contains an existing 181,432 square foot office building and a small fraction of the surface parking. The remaining undeveloped parcel to the south is 2.43 acres in size and is made up of mainly woodlands and wetlands (Attachment B). The Applicant is proposing to subdivide the northern parcel into two (2) lots and consolidate the center parcel and the remaining southern exception parcel into one lot of record(Attachment Q. The subject property is located within the B-2 General Business District,where higher educational uses are permitted by Conditional Use Permit(CUP). At its November 25, 2013 meeting, the City Council approved a CUP for Bethel University to use the existing facility as higher education. The CUP does not include additional conditions to restrict development of the northern section of the site. It is important to note that the current platting process is not associated with any specific development on the site. However, the Lake Johanna Fire Department is in talks with Bethel to acquire the lot adjacent to Pine Tree Drive for a future fire station. This application only pertains to Bethel's request to divide the land and not future development projects. City of Arden Hills Planning Commission Meeting for June 3, 2020 P:\Planning\Planning Cases\2020\20-005 Anderson Center Subdivision—MPUD,PP,FP Page 1 of 6 Plan Evaluation 1. Chapter 11, Subdivisions Preliminary and Final Plat A plat is required to create new parcels of land or to adjust the boundary between parcels. A Preliminary Plat is a preliminary map, drawing or chart indicating the proposed layout of the subdivision. The purpose is to provide detailed graphic information and associated text indicating proposed property boundaries, easements, land use, streets, utilities, drainage, and other information required to evaluate the proposed development. A Final Plat is the final map, drawing or chart indicating the final layout for City approval. The final plat includes the survey description for each lot in the plat plus notes and dedication,recording and approval statements. The final plat is the "recorded document" submitted to the county register of deeds or register of titles. The plat must conform to all state laws. A. Lots The proposed plat would create three (3) lots and one (1) outlot. The table below shows the proposed lot sizes and existing uses (Attachment Q. Proposed Lots Total Acres Use Lot 1 6.399 Vacant Lot 2 3.703 Vacant Lot 3 31.963 Developed Outlot A 3.703 Proposed utilities and access drive B. Street Plan and Streets No new public or private streets are planned for the site. The existing access drive located on Pine Tree Drive will be relocated approximately 160 feet to the north from its existing location to better align with the existing bank access on the east side of the street. The proposed relocated driveway is shown as Outlot A on the Preliminary/Final Plat. The drive will remain privately maintained. C. Easements Per the conditions of approval, the Applicant shall add three (3) public drainage and utility easements on the final plat. The need for additional for drainage, utility, and other public easements will be determined at the time Lot 1 and Lot 2 are developed. D.Required Improvements All other required improvements, including sewer, water, utilities, and driveway connections to Pine Tree Drive will be constructed in accordance with the City's Subdivision Code. As a condition of approval,the Applicant shall construct a sidewalk with a minimum of width of six(6) adjacent to the access drive to provide pedestrian access to lot three (3). In addition, a sidewalk shall be extended along Pine Tree Drive when the existing access drive is relocated or when Lot 2 develops. City of Arden Hills Planning Commission Meeting for June 3,2020 P:\Planning\Planning Case s\2020\20-005 Anderson Center Subdivision—MPUD,PP,FP Page 2 of 6 E. Park Dedication (1130.08) Park dedication is not required as part of the current platting process as the final uses are not identified. Park dedication requirements for the Lots 1 and 2 will be determined at the time of future development and memorialized in a development agreement. F. Private On-Site Trails and Buffer Area The subject property has numerous trails throughout the property. The existing trails are private and were not previously dedicated to the public nor were they required to be available to the public as part of the development's approval. However, during the 2013 CUP approvals Bethel committed to continue to share these trails with the community and that agreement will not be modified as a part of this proposal. The existing trails located on the proposed new lots (Attachment D) will be impacted when the parcels develop in the future and at that time staff will work with developers to ensure appropriate pedestrian connections are implemented. 2. Chapter 13, Zoning Code Review A. Lot Area and Dimensions The B-2 district requires a minimum lot area of 13,000 square feet, a minimum lot width of 100 feet and a depth of 130 feet. The proposed lots exceed the minimum requirements. B. B-2, General Business District - Planned Unit Development (PUD) Process Proposals for new construction, redevelopment of a site, and significant modifications to existing sites shall use the Planned Unit Development(PUD)process in the B-2, General Business District. The PUD process is a tool that provides additional flexibility for development that an underlying zoning district would not otherwise allow. For example, a PUD may make exceptions to setbacks, lot coverage,parking requirements, signage,building materials, or landscaping requirements. It is intended to overcome the limitations of zoning regulations and improve the overall design of a project. While the PUD process allows the City to negotiate certain aspects of the development, any conditions imposed on the PUD must have a rational basis related to the expected impact of the development. A PUD is required for the project because it is a significant modification to the existing site. However, no flexibility is requested at this time and the PUD document will be amended as the parcels are developed in the future. At this time, the Applicant has submitted an application for the first step in the PUD review process, which is the submittal and approval of a PUD Master Plan. The PUD Master plan is an overview of overall development area. Upon approval, the Applicant or a future developer will proceed through the PUD Final Plan for each stage of development. C. Uses The current platting process is not associated with any specific development proposals. When the City does receive a development application on either of the proposed lots it will be evaluated based on the Arden Hills Zoning Code and will be required to go through the city's normal public engagement process, which includes a neighborhood meeting(s), Planning Commission and City Council. All new development in the B-2 district is also required to go through the PUD process (City Code Section 1320.085). City of Arden Hills Planning Commission Meeting for June 3,2020 P:\Planning\Planning Case s\2020\20-005 Anderson Center Subdivision—MPUD,PP,FP Page 3 of 6 Susmested Findings of Fact Staff offers the following findings of fact for consideration: 1. The subject property is located at 2 Pine Tree Drive and is zoned B-2, General Business District and is guided as Community Mixed Use on the Land Use Plan. 2. The applicant has submitted an application for Master Planned Unit Development and Preliminary/Final Plat. 3. The Applicant is requesting to create two (2) new lots of record and consolidate two (2) existing lots into one (1) The proposed plat also creates an outlot covering the private access road and utilities. 4. The current platting process is not associated with any specific development on the site. 5. The proposed subdivision is requesting no flexibility through the PUD process. 6. The proposed plats and Master PUD conforms with the requirements of the City Code. 7. The proposed Preliminary Plat and Final Plat are consistent with the Arden Hills Zoning Map and the 2040 Comprehensive Plan. Additional Review Engineering Staff Engineering Staff reviewed has reviewed the plans and has provided The Applicant with a comment letter (Attachment G) and all comments shall be adopted herein by reference as a condition of approval. Options and Motion Lan2ua2e Staff has provided the following options and motion language for this case. The Planning Commission should consider providing additional findings of fact as part of the motion to support their recommendation for approval or denial. 1. Recommend Approval with Conditions: Motion to recommend approval of Planning Case 20- 005 for a Master Planned Unit Development and Preliminary Plat/Final Plat at 2 Pine Tree Drive, based on the findings of fact and submitted plans, subject to the following conditions: 1. The project shall be completed in accordance with the plans submitted and as amended by the conditions of approval. Any significant changes to the plans, as determined by the City Planner, shall require review and approval by the City Council. 2. All conditions of the Master PUD and Preliminary Plat approval shall remain in full force and effect. 3. The applicant shall record the Final Plat with Ramsey County and a copy shall be provided to the City within sixty(90) days of the City's approval. 4. A Development Agreement shall be prepared by the City Attorney and subject to City Council approval. The Development Agreement shall be fully executed prior to release of the Final Plat. 5. Survey monuments shall be placed and installed at all block corners, angle points, points of curves in streets, and at intermediate points as shown on the Final Plat. Pipes or streel rods shall be placed at the corners of each lot. City of Arden Hills Planning Commission Meeting for June 3,2020 P:\Planning\Planning Case s\2020\20-005 Anderson Center Subdivision—MPUD,PP,FP Page 4 of 6 6. The Developer Agreement shall identify maintenance responsibilities for Outlot A. Unless specifically modified within the Development Agreement, all maintenance responsibilities shall be completed by the property owner of Lot 3, Block 1. 7. All trails on Lot 3, Block 1 shall remain open to the public and terms of the agreement shall be memorialized in the Developers Agreement. 8. Prior to the release of the Final plat, the property owner of Lot 1, Block 1 shall submit a maintenance plan for the exiting trails on the subject parcel unless a written agreement between the City and owner establishes a different requirement. 9. A 6-ft wide sidewalk shall be constructed along the realigned section of the private driveway extending from Pine Tree Drive to Lot 3. 10. A 6-ft wide sidewalk shall be constructed along the west side of Pine Tree Drive from Outlot A to the north boundary of"Exception Parcel C"upon development of Lot 2 or relocation of the private driveway. 11. A traffic impact analysis shall be prepared in accordance with City standards and provided to City staff for review prior to development of Lot 1 and Lot 2. 12. Proposed extensions of water main and sanitary sewer constructed within Lot 1, Lot 2 and Outlot A shall be private utility services. Public utility easements will not be required over private water and sanitary sewer utilities within the site. The development agreement shall include private access easements over these utilities to the benefit of the three lots. 13. The Applicant shall add a 20-ft wide public drainage and utility easement to the plat extending along the north lot line for Lot 1, Block 1 and along the north lot line for Outlot A. 14. The Applicant shall add a 20-ft wide public drainage and utility easement to the plat extending along the south lot line for Lot 3, Block 1 between the east right-of-way line at the terminus of Dunlap Street and the southwest corner of Lot 1. 15. The Applicant shall add a 10-ft wide public drainage and utility easement to the plat extending along the north lot line for Lot 3, Block 1 between Outlot A and the west lot line for Lot 3. 16. Prior to the issuance of a grading permit, all items identified in the May 27, 2020 Engineering Division memo shall be addressed. All comments shall be adopted herein by reference. 2. Recommend Approval without Conditions: Motion to recommend approval of Planning Case 20-005 for a Master Planned Unit Development and Preliminary Plat/Final Plat at 2 Pine Tree Drive, based on the findings of fact and submitted plans in the report to the Planning Commission. 3. Recommend Denial: Motion to recommend denial of Planning Case 20-005 for a Master Planned Unit Development and Preliminary Plat/Final Plat at 2 Pine Tree Drive based on the following findings of fact: the Planning Commission should identify findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. 4. Table: Motion to table Planning Case 20-005 for a Master Planned Unit Development and Preliminary Plat/Final Plat at 2 Pine Tree Drive for the following reasons: the Planning Commission should identify a specific reason and/or information request should be included with a motion to table. City of Arden Hills Planning Commission Meeting for June 3,2020 P:\Planning\Planning Case s\2020\20-005 Anderson Center Subdivision—MPUD,PP,FP Page 5 of 6 Notice and Public Comments Notice was published in the Pioneer Press on May 23, 2020 and a notice was mailed to properties within 1000 feet of the subject property. As of May 28, 2020, staff has received three (3) written comments in regard to this proposal (Attachment F). Deadline for Agency Actions The City of Arden Hills received the completed application for this request on May 23, 2020. Pursuant to Minnesota State Statute, the City must act on this request by July 22, 2020 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The City may, with the consent of the applicant, extend the review period beyond the initial 120 days. Attachments A. Application B. Location Map C. Subdivision Exhibit D. Trail Exhibit E. Plan Sets (11 x 17s) F. Public Comments G. Engineering Review Memo City of Arden Hills Planning Commission Meeting for June 3,2020 P:\Planning\Planning Case s\2020\20-005 Anderson Center Subdivision—MPUD,PP,FP Page 6 of 6 Attachment I ,----ARkEN HILLS DRAFT Approved: CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY,JUNE 39 2020 6:30 P.M. - ARDEN HILLS CITY HALL CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Chair Nick Gehrig c to order the regular Planning Commission meeting at 6:30 p.m. Due to the COVID- demic this meeting was held virtually. ROLL CALL Present were: Chair Nick Gehrig, Commissio ers Marc efferys, Steven Jones, James Lambeth, Subbaya Subramanian, Paul Vijums, and Jo icklu Absent: Commissioners Kurtis We d Cl a immerman. Also present were: Commun' eve ment anager Mike Mrosla, Associate Planner Joe Hartmann, and Councilmember APPROVAL OF AG A— 020 Chair Gehrig stated th enda w stand as published. APPROVAL OF MINUTE May 6, 2020—Planning Commission Regular Meeting Commissioner Jones moved, seconded by Commissioner Jeffervs, to approve the May 6, 2020, Planning Commission Regular Meeting as presented. A roll call vote was taken. The motion carried unanimously (7-0). PLANNING CASES A. Planning Case 20-003; 3246 New Brighton Road — Preliminary Plat/Variance request—Public Hearing Associate Planner Hartmann stated the subject property at 3246 New Brighton Road is approximately 3.12 acres in size and is comprised of the decommissioned Lake Johanna Fire Station No. 1 building, a detached garage, and parking areas. The two existing structures are ARDEN HILLS PLANNING COMMISSION—June 3, 2020 2 located along New Brighton Road and there are multiple curb cuts currently providing access to the property. The topography of the lot is relatively flat along New Brighton Road, but then slopes down significantly to a pond located on the easterly half of the property. The elevation change from New Brighton Road to the pond edge is roughly 15 feet. The pond occupies approximately 1.3 acres of the site leaving 1.5 acres of developable land. Associate Planner Hartmann reported since 2017 the Subject Property has had three (3) previous development applications reviewed but not approved. The first application was submitted in April, 2017; the developer was requesting to subdivide the subject property into four (4) lots, however, the former landowner and the applicant couldn't agree on a sale price and the applicant withdrew their application. In January, 2018, a different applicant submitted an application requesting to subdivide the subject property into four (4) lots. On April 23, 2018, the City Council considered the application for a Preliminary Plat, Final Plat, Comprehensive Plan Amendment, and Variance. The City Council voted to deny this a lication because the proposal was not consistent with the Comprehensive Plan designatio f the property as Public and Institutional. Associate Planner Hartmann commented at their y 291 201 eeting the City Council approved a Comprehensive Plan Amendment, P ina Plat an ariance at the subject property. The Comprehensive Plan Amendment c e e designation of the property from Public and Institutional to Very Low De sity Re tial. The City Council approved a Preliminary/Final Plat request would have hree Ingle-family residential parcels on the existing lot. The proposed project never me ' i n and the property was voluntarily foreclosed. Associate Planner Hartman iewe urr nding area, the Plan Evaluation and provided the Findings of Fact for review: 1. City Staff recei a Ian e a 'cation for a request for preliminary plat and variance at the Subject Property 3246 w Brighton Road. 2. The property at 3246 New ighton Road is located in the R-2 — Single and Two-Family Residential Zoning Dist ri and is guided as very low density on the Land Use plan. 3. The subject property is"currently comprised of the former Lake Johanna Fire Station 1 building, a detached garage, and parking areas. 4. The subject property is 3.12 Acres. 5. The applicant has requested a Preliminary Plat in order to subdivide the property into four (4) single-family residential lots. 6. The adjacent properties to the north, east, west and south are zoned R-2 District and are guided for Low Density Residential uses in the Arden Hills 2040 Comprehensive Plan 7. A single-family detached dwelling is a permitted use for the lots in the R-2 district where the Subject Property is located. 8. The applicant has requested a variance from Section 1130.07, Subd. 2 of the City Code, to allow a lot width of 81.75 feet, or 3.25 feet less than the minimum 85-foot requirement for the R-2 District. 9. Approximately one-third of the properties within this block that have lot widths less than the required 85 feet for the R-2 District. While, the majority of the lots on this block are 85 feet wide or greater, few have the depth or area of the four lots proposed in the redevelopment. ARDEN HILLS PLANNING COMMISSION—June 3, 2020 3 10. The proposed preliminary plat meets the other Minimum Subdivision Design requirements included in Section 1130 of the City Code. 11. The proposed preliminary plat meets or will be required to meet the Required Improvements for subdivisions included in Section 1140 of the City Code. 12. The proposed development requires public use dedication, as required in Section 1130.08 of the City Code. Associate Planner Hartmann stated staff recommends approval of Planning Case 20-003 for a Preliminary Plat and a Variance at 3246 New Brighton Road, based on the findings of fact and the submitted plans, as amended by the conditions below: 1. The project shall be completed in accordance with the submitted plans as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the PI ning Commission and City Council. 2. The applicant shall submit a park dedication fee in t e amount of$26,000, subject to the approval of the City Council. The park dedicat' fee be submitted prior to the execution of the Final Plat. 3. Preliminary Plat approval shall expire si onths om the to of the City Council approval unless the Final Plat has been app the City Council and recorded with Ramsey County or a time extension granted by City Council. 4. A Letter of Credit in the amount o cent e cost of materials and installation for the required replacement tree pla gs rovided prior to the issuance of any development permits. The Le f Cr 11 be valid for two full years from the date of installation of the replace s t s. 5. Prior to the issuance o Grad' d E ion Control permit the Applicant shall work with the City to locate th na aliper inches of replacement trees on the site or on the adjacent properties t e north and south of subj ect property. If the replacement tree plantings cannot be reasonably accommodated on the site, the City can work with the applicant to find off-site locations for the plantings or require that a fee in lieu of the plantings be provided. 6. The applicant shall provide the City with a copy of the approved Rice Creek Watershed District Permit prior to-the issuance of any development permits. 7. Signage depicting the conservation easement boundaries shall be shown on grading plan, final location and sign design is subject to the approval of the Public Works Director. 8. A grading as-built and utility as-built plan shall be provided to the City upon completion of grading and utility work. 9. The proposed buildings shall conform to all other standards and regulations in the City Code. 10. The Applicant shall be financially responsible for all applicable water and sanitary charges. Rates applied shall be those in effect at the time of Final Plat approval and shall be memorialized in the Development Agreement. 11. Before construction, grading, or land clearing begins, trees or tree areas that are to be preserved shall be visibly marked and city-approved tree protection fencing or other method shall be installed and maintained at the critical root zones of the trees to be protected. The location of the fencing shall be in conformance with the approved tree preservation plan and approved by staff in writing. ARDEN HILLS PLANNING COMMISSION—June 3, 2020 4 12. A Grading and Erosion permit shall be obtained from the city's Engineering Division prior to commencing any grading, land disturbance or utility activities. The Developer shall be responsible for obtaining any permits necessary from other agencies, including but not limited to, MPCA, Rice Creek Watershed District, and Ramsey County, MNDOT prior to the start of any site activities. 13. The Applicant shall be responsible for protecting the proposed on-site storm sewer infrastructure and components and any existing storm sewer from exposure to any and all stormwater runoff, sediments and debris during all construction activities. Temporary stormwater facilities shall be installed to protect the quality aspect of the proposed and existing stormwater facilities prior to and during construction activities. Maintenance of any and all temporary stormwater facilities shall be the responsibility of the Applicant. 14. Prior to the issuance Grading and Erosion permit, the Engineering Department shall review and approve final grading and utility plans in writing. 15. Staff shall review and approve the final landscaping plan showing a minimum of three trees in the front yard per lot prior to the release of the F' 1 Plat. 16. The Applicant shall be financially responsible for t incurred for undergrounding existing overhead electric utilities and other as ted ate utilities and within the development. 17. The Developer shall be wholly responsible the oval o ebris and fencing found onsite. 18. Prior to the release of the Final Plat, the Appl t shall execute the grant of permanent conservation easement and restric enan wetland and wetland buffer. A Development Agreement shall be p are e City Attorney and subject to City Council approval. The Devel ent A ent s all be fully executed prior to release of the Final Plat. Associate Planner Hartmann ions available to the Planning Commission on this matter: 1. Recommend A roval wit on itions 2. Recommend Ap val as mitted 3. Recommend Denia 4. Table Chair Gehrig opened the floor to Commissioner comments. Commissioner Jefferys asked if this project would come back to the Planning Commission again. Community Development Manager/City Planner Mrosla stated this would be the only time this Planning Case comes before the Planning Commission. Commissioner Jones questioned if the only request before the Commission was for narrower lots. Community Development Manager/City Planner Mrosla indicated the Variance request was for narrower lots and noted the applicant was also requesting Preliminary Plat approval that ARDEN HILLS PLANNING COMMISSION—June 3, 2020 5 would subdivide the parcel into four lots. He commented further on the setbacks and buildable area for each lot. Commissioner Jones inquired what the maximum height was for a house. Community Development Manager/City Planner Mrosla reported the maximum height for a home was 35 feet from grade. Commissioner Jones commented he was not a fan of this project noting he believed three should be the maximum number of homes allowed. He questioned why a pond was being built when there was an existing pond in place. Community Development Manager/City Planner Mrosla explained the proposed pond was under review by the watershed district and would be used to pre e the quality of the existing pond. Commissioner Lambeth discussed the proposed lots an ted t sizes. He commented there should be no foreseeable FAR concerns with the lots future ho He explained the only issue left for the Commission to consider was to dth. asked at objections would be legitimate for denying this project. Commissioner Subramanian requested orma regarding the trees that would be lost on the parcel. He questioned how man ree e preserved. He inquired what the reasons were for requesting smaller es, o an economic reasons. Community Development ager/Ci la r Mrosla reviewed a diagram where trees would be planted onsite noting perd 1920 caliper inches of significant trees. He explained only 14 of ig ant trees onsite would be removed. It was noted an additional 20 trees woul be pl d. iscussed how the site and trees would be impacted if the development was reduced to t e lots. lq&�, Chair Gehrig reported this requ t did not require a Tree Preservation Variance. Commissioner Subramanian stated other than economic consideration, was there any other reason for this Variance. Brendan O'Meara, representative for the applicant, thanked the Commission for their time. He discussed the tree preservation efforts and stated it would be impossible to understand how this property would be impacted if only three lots were pursued. He anticipated if only three lots were approved the homes would be much larger. He explained the variance request would allow this development to keep in character with the surrounding neighborhood. He reported if only three lots were pursued, these lots would be larger than any in the neighborhood and would have much bigger homes. He stated his purpose would be to construct four homes that more closely matched the neighborhood. Commissioner Vijums asked if there was any way to adjust the width of the maintenance easement. ARDEN HILLS PLANNING COMMISSION—June 3, 2020 6 Community Development Manager/City Planner Mrosla stated the purpose of the 15 foot maintenance easement was to allow for City crews to access the existing pond. Commissioner Vijums commented he has driven by this property several times and he noted it was an eyesore at this time. He explained the existing buildings needed to go away. He believed the new homes would improve the aesthetics of the neighborhood. He encouraged the applicant to keep the FAR requirements within the City's guidelines. He recommended the developer find an additional 180 caliper inches of trees within this development. Commissioner Wicklund inquired if it was normal practice for staff to remove wetland area and right of way from calculating the density unit per acre. Community Development Manager/City Planner Mrosla stated this calculation can be done both ways. He discussed how the density unit per acre was c culated for this development noting the site did have a number of encumbrances, such as the lands and easement. Chair Gehrig opened the public hearing at 7:15 p.m. Chair Gehrig invited anyone for or against the app ' tion ome fo and and make comment. Kurt Weber asked if there were any other gr nted vari s for reduced lot widths in the area. Chair Gehrig stated he would be happy to res ns, but noted this was a time for the public comment. Community Development M ger/ an r Mrosla explained he cannot think of any lots off the top of his head in the in that have a reduced lot width. Mr. Weber indicated if t e City s g to calculate density by subtracting or discounting area of the property this should be done hen the FAR was calculated as well. Dave Anderson, 1896 Ge d enue, explained he lived across the street from the old fire station property. He stated he had been to several of the public meetings and he wanted clarification on the variance request. He understood the requested variance was not based on economic consideration. He expressed concern that at one of the neighborhood meetings the applicant stated three house would not be economically feasible and therefore, four was necessary. He questioned why the neighbors had to bear the circumstances when the developer knew the size and expense of the lot when he purchased it. He suggested more creative thinking be put into this development in order to have three homes on the parcel, which would eliminate the need for a variance. He recommended the Commission not approve the variance request and that the project move forward with only three lots. There being no additional comment Chair Gehrig closed the public hearing at 7:24 p.m. Commissioner Jones thanked Mr. Anderson for his comments. He reported the economic stress of selling three homes versus four was different when considering the expense of tearing the building down. He anticipated the existing building could be added onto or remodeled in order ARDEN HILLS PLANNING COMMISSION—June 3, 2020 7 to serve as a twinhome. He commented further on the tree loss and noted he was not a fan of the project. Commissioner Wicklund discussed the variance requirements and noted the applicant was requesting to go from 85 feet to 81 feet. He believed the applicant was proposing a reasonable use. He appreciated the fact the developer was proposing to have lots sizes and homes that would match the character of the surrounding neighborhood. Commissioner Jefferys understood this property needed to be redevelopment, but she was concerned about the proposed lot widths. She feared that the only reason the applicant was requesting a variance was for economic reasons. Chair Gehrig commented variance requests were all different and unique. He stated the variance request was not extreme. He noted the proposed de lopment would not place an extreme strain on the neighborhood or abuse City services. He reciated the fact the developer was taking into consideration the character of the neigh He understood the homes would be a little closer together, but he believed this wou atch adjacent neighborhood. Commissioner Lambeth stated the only confo e iss to consi r was the lot width. He believed that the proposed lot widths successfully a City Code. He explained he would be supporting this Planning Case. Commissioner Jones indicated he liked the al ith smaller homes as this would be more in keeping with the neighborho Commissioner Lambeth m d a Cam ssioner Vi'ums seconded a motion to recommend approval of Planni e zwmw for a Preliminary Plat and Variance at 3246 New Brighton Road based on the dins of fact and the submitted plans, as amended b the eighteen 18 conditions in J 31 2020 report to the Plannin Commission. A roll call vote was taken. The motio carried 5-2 Commissioners Jeffers and Subramanian opposed). B. Planning Case 20-005; 2 Pine Tree Drive North—Master Planned Unit Development Request, Preliminary and Final Plat—Public Hearing Community Development Manager/City Planner Mrosla stated in 2013 Bethel University acquired the Country Financial facility at 2 Pine Tree Drive. The property consists of three (3) parcels that total approximately 43 acres. The northern parcel which is 21.52 acres in size contains the access road off of Pine Tree Drive and the majority of the surface parking. The center parcel which is 19.16 acres in size contains an existing 181,432 square foot office building and a small fraction of the surface parking. The remaining undeveloped parcel to the south is 2.43 acres in size and is made up of mainly woodlands and wetlands. The Applicant is proposing to subdivide the northern parcel into two (2) lots and consolidate the center parcel and the remaining southern exception parcel into one lot of record. Community Development Manager/City Planner Mrosla reported the subject property is located within the B-2 General Business District, where higher educational uses are permitted by Conditional Use Permit (CUP). At its November 25, 2013 meeting, the City Council approved a ARDEN HILLS PLANNING COMMISSION—June 3, 2020 8 CUP for Bethel University to use the existing facility as higher education. The CUP does not include additional conditions to restrict development of the northern section of the site. It is important to note that the current platting process is not associated with any specific development on the site. However, the Lake Johanna Fire Department is in talks with Bethel to acquire the lot adjacent to Pine Tree Drive for a future fire station. This application only pertains to Bethel's request to divide the land and not future development projects. Community Development Manager/City Planner Mrosla reviewed the surrounding area, the Plan Evaluation and provided the Findings of Fact for review: 1. The subject property is located at 2 Pine Tree Drive and is zoned B-2, General Business District and is guided as Community Mixed Use on the Land Use Plan. 2. The applicant has submitted an application for Master Planned Unit Development and Preliminary/Final Plat. 3. The Applicant is requesting to create two (2) new lots ofrrecord and consolidate two (2) existing lots into one (1) The proposed plat also creates an outlot covering the private access road and utilities. 4. The current platting process is not associated w' any speci 1 velopment on the site. 5. The proposed subdivision is requesting no ility rough th UD process. 6. The proposed plats and Master PUD confo i e requirements of the City Code. 7. The proposed Preliminary Plat and Final Plata onsistent with the Arden Hills Zoning Map and the 2040 Comprehensive P Community Development Manage ' y Pl Mros a stated staff recommends approval of Planning Case 20- 005 for a Mast an d Un evelopment and Preliminary Plat/Final Plat at 2 Pine Tree Drive, based on findi fac nd submitted plans, subject to the following conditions: 1. The project shal�be co m to ccordance with the plans submitted and as amended by the conditions a rova, Anysignificant changes to the plans, as determined b the pp � � . g g p � Y City Planner, sh quire iew and approval by the City Council. 2. All conditions of the Mas r PUD and Preliminary Plat approval shall remain in full force and effect. 3. The applicant shall record the Final Plat with Ramsey County and a copy shall be provided to the City within sixty(90) days of the City's approval. 4. A Development Agreement shall be prepared by the City Attorney and subject to City Council approval. The Development Agreement shall be fully executed prior to release of the Final Plat. 5. Survey monuments shall be placed and installed at all block corners, angle points, points of curves in streets, and at intermediate points as shown on the Final Plat. Pipes or streel rods shall be placed at the corners of each lot. 6. The Developer Agreement shall identify maintenance responsibilities for Outlot A. Unless specifically modified within the Development Agreement, all maintenance responsibilities shall be completed by the property owner of Lot 3, Block 1. 7. All trails on Lot 3, Block 1 shall remain open to the public and terms of the agreement shall be memorialized in the Developers Agreement. ARDEN HILLS PLANNING COMMISSION—June 3, 2020 9 8. Prior to the release of the Final plat, the property owner of Lot 1, Block 1 shall submit a maintenance plan for the exiting trails on the subject parcel unless a written agreement between the City and owner establishes a different requirement. 9. A 6-ft wide sidewalk shall be constructed along the realigned section of the private driveway extending from Pine Tree Drive to Lot 3. 10. A 6-ft wide sidewalk shall be constructed along the west side of Pine Tree Drive from Outlot A to the north boundary of "Exception Parcel C" upon development of Lot 2 or relocation of the private driveway. 11. A traffic impact analysis shall be prepared in accordance with City standards and provided to City staff for review prior to development of Lot 1 and Lot 2. 12. Proposed extensions of water main and sanitary sewer constructed within Lot 1, Lot 2 and Outlot A shall be private utility services. Public utility easements will not be required over private water and sanitary sewer utilities within the site. The development agreement shall include private access easements over these utilities t the benefit of the three lots. 13. The Applicant shall add a 20-ft wide public drainag d utility easement to the plat extending along the north lot line for Lot 1, Block 1 ng the north lot line for Outlot A. 1k, 14. The Applicant shall add a 20-ft wide public drainage and ' 'ty easement to the plat extending along the south lot line for Lot 3, Block 1 between th east right-of-way line at the terminus of Dunlap Street and the southwest corner of Lot 1. 15. The Applicant shall add a 10-ft wide public Snage and utility easement to the plat extending along the north lot line f Blobetween Outlot A and the west lot line for Lot 3. 16. Prior to the issuance of a 'ng p all i ems identified in the May 27, 2020 Engineering Division me a e ad ssed. All comments shall be adopted herein by reference. Community Development Manager/City Planner Mrosla reviewed the options available to the Planning Commis ' n on thi att 1. Recommend Ap val wit onditions 2. Recommend Appr ubmitted 3. Recommend Denial 4. Table Chair Gehrig opened the floor to Commissioner comments. Commissioner Wicklund asked if staff discussed the 16 conditions with the applicant. Community Development Manager/City Planner Mrosla reported staff had discussed the conditions with the applicant. He explained the applicant supported the staff recommended conditions. Commissioner Wicklund stated he supported the request from Bethel University. Commissioner Vijums discussed the trail system and asked if the existing trails would be replaced after the new buildings were constructed. ARDEN HILLS PLANNING COMMISSION—June 3, 2020 10 Community Development Manager/City Planner Mrosla explained it would be difficult to replace all of the existing trails but he noted the trails would be addressed when Bethel University submits a development application. Commissioner Vijums commented the additional concrete was somewhat of an eyesore to him. He hoped that the new buildings could be constructed without additional concrete parking lots. He recommended that all existing wetlands be preserved. Commissioner Lambeth stated this application on pertains to the subdivision of the land. He requested clarification as to which lot was being proposed for the Lake Johanna Fire Department. Community Development Manager/City Planner Mrosla reported the Lake Johanna Fire Department was in conversations to acquiring Lot 2 which was adjacent to Pine Tree Drive. Commissioner Jones stated he supported the proposed reque He indicated his only concern with the proposal was with how traffic would flow in and this site into Pine Tree Drive. He stated he did not want there to be backups at Pine Tr rive e fire station were to locate on this corner. Commissioner Jefferys asked if the City had any a t in place that Bethel University will maintain these trails. Community Development Manager/City nn a reported a condition of approval (Condition 7) was in place requesting Bethel rsity to provide the City with a maintenance plan for these trails. He noted th trails weire pri to and were maintained by Bethel. Chair Gehrig opened the public ring at 8:01 p.m. Chair Gehrig invite one fo ag t the application to come forward and make comment. Bobby Goldman, 129 unty d F West, commented on the subdivision and explained he grew up at 1146 Walden P ich borders the nature preserve. He indicated he frequented the trails on this property. He ex essed concern with the fact almost 100 significant trees would be removed from this Site 1 and 2. He understood this plan would eliminate the existing trail plan. He recommended park dedication fees not be waived for the fire station. There being no additional comment Chair Gehrig closed the public hearing at 8:04 p.m. Commissioner Wicklund explained he supported this Planning Case moving forward as recommended. Commissioner Wicklund moved and Commissioner Jones seconded a motion to recommend approval of Planning Case 20-005 for a Master Planned Unit Development Request, Preliminary and Final Plat at 2 Pine Tree Drive North based on the findings of fact and the submitted plans, as amended by the sixteen (16) conditions in the June 3, 2020, report to the Planning Commission. A roll call vote was taken. The motion carried unanimously (7-0). ARDEN HILLS PLANNING COMMISSION—June 3, 2020 11 UNFINISHED AND NEW BUSINESS None. REPORTS A. Report from the City Council Councilmember Scott provided the Commission with an update from the City Council. He stated the City was still under a local peacetime emergency due to COVID-19. He reported City Hall offices remain closed to residents but all essential City services were being provided. He explained the City's recreation programs had been canceled through the summer and virtual programs were being provided. He noted all City parks, playgrounds and trails were open for use. He indicated the Council approved a refund of liquor licen fees for bars and restaurants that have had to remain closed due to the Stay at Home order. discussed the Planning Cases the City Council had considered and approved/tabled. He 'ned the June 81h City Council meeting has been canceled and a Worksession meeting w' e he its place. ARDEN HILLS PLANNING COMMISSION—June 3, 2020 12 B. Planning Commission Comments and Requests Chair Gehrig thanked the Planning Commission members for attending this meeting. He encouraged everyone to stay safe and healthy. C. Staff Comments None. ADJOURN Commissioner Jones moved, seconded by Commissioner Jefferys, to adjourn the June 3, 2020, Planning Commission Meeting at 8:13 p.m. A roll call vote was taken. The motion carried unanimously (7-0). Attachment J- Md1d aIa r-j UK -ter• - � .r � � Boy -of p Li ..5+�r �`k 4�� Ila Irr9U f 2 W Co CT rl C�0 E � p � • O = O V z � Ln C- i N O .. N 4-j + • N 0 V N L.L m O V •• J m i cn Cr � aQao°c � h- •SN - ' �Am ' z yI ELw. •yi 1 ,y. �U,51 �l L �___ 1 y �••I r•,r 1 I Q CAA � 9 1 Jk Lw Ll Yr �•I OJ { �'tiIJ ]� 1� LlI� 1 it * t. :00 z �:. _ 1 .,{ w N4. 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Finance Director Mary Tomnitz, Accounting Clerk SUBJECT: Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities Budgeted Amount: Actual Amount: Funding Source: Council Should Consider A motion to approve Resolution 2020-025 certifying delinquent utilities to Ramsey County. Background Delinquent utility amounts are certified to Ramsey County quarterly. A list of utility accounts with a delinquent balance was compiled and notices dated May 15, 2020 were mailed. These customers were informed of their delinquent status and were asked to make payment of the delinquent balance by June 15, 2020. Utility accounts with an unpaid delinquent balance would be certified to Ramsey County to be added to property taxes payable in 2021. The certification amount is equal to the unpaid delinquent balance plus an eight percent penalty. The list of remaining delinquent utility accounts, as of June 17, 2020 is attached. The City will request that Ramsey County levy the delinquent balances against the respective properties. Attachments Attachment A: Resolution No. 2020-025 and Delinquent Utility Accounts List Page 1 of 1 Attachment A ,,--ARZEN HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2020-025 RESOLUTION ADOPTING AND CONFIRMING QUARTERLY SPECIAL ASSESSMENTS FOR DELINQUENT UTILITIES WHEREAS, the amount to be specially assessed for DELINQUENT UTILITIES has been duly calculated in accordance with the provisions of the Municipal Code and Minnesota Statues; and WHEREAS, notices have been duly mailed as required bylaw; and WHEREAS, said proposed assessments have at all times since their filing been open for public inspection, and an opportunity has been given to all interested parties to present objections if any, to the proposed assessments; and WHEREAS, there were no oral or written objections received. 1. The amounts so calculated and set forth in said notices are hereby levied against the respective parcels of land described therein, and 2. The proposed assessments are hereby adopted and confirmed as special assessments for each of said parcels of land and the assessments together with an additional penalty of eight percent (8%) of the original unpaid amount, inclusive of any previous delinquency penalty, shall be a lien concurrent with general taxes upon such parcel. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that the City Administrator be authorized and directed to transmit to the County Auditor a certified duplicate of the assessment roll to be extended upon the property tax lists of the County, and the County Auditor shall collect said special assessments with taxes levied in 2020, payable in 2021: ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 22°d DAY OF JUNE,2020. ATTEST: DAVID GRANT, MAYOR JULIE HANSON, CITY CLERK Pacel ID Account-No Service Address Water Sewer Storm Total 8%Penalty Assessment Arrears • 223023340036 000231-000 4101 Hamline Avenue N 92.87 109.05 15.16 217.08 17.37 234.45 223023240275 000290-000 4442 Arden View Court 125.04 127.06 19.65 271.75 21.74 293.49 223023240336 000367-000 4335 Arden View Court 76.39 102.57 19.65 198.61 15.89 214.50 223023240326 000375-000 4370 Arden View Court 83.18 101.98 19.65 204.81 16.38 221.19 223023210030 000408-000 1375 Arden View Drive 86.39 124.48 19.65 230.52 18.44 248.96 223023210057 000454-000 1393 Arden View Drive 64.56 71.01 19.65 155.22 12.42 167.64 223023120013 000569-000 1307 Karth Lake Circle 155.70 182.50 15.16 353.36 28.27 381.63 223023420032 000777-000 1286 Wyncrest Lane 118.71 123.43 15.16 257.30 20.58 277.88 283023330013 001255-000 2027 Thom Drive 178.74 102.57 15.16 296.47 23.72 320.19 213023140007 001276-000 4375 Old Highway 10 5.47 102.57 15.16 123.20 9.86 133.06 163023340015 001285-000 4627 Highway 10 106.18 123.69 15.16 245.03 19.60 264.63 283023410038 001344-000 3757 McCracken Lane 126.81 145.73 15.16 287.70 23.02 310.72 273023340016 001493-000 1442 Arden Oaks Drive 74.97 88.85 15.16 178.98 14.32 193.30 213023430017 001534-000 1791 Janet Court 102.10 108.32 15.16 225.58 18.05 243.63 333023110036 001551-000 1611 Lake Johanna Boulevard 162.17 115.58 15.16 292.91 23.43 316.34 283023120052 001575-000 1761 Lake Valentine Road 92.78 110.05 15.16 217.99 17.44 235.43 213023410051 001584-000 1681 Brueberry Lane 54.33 57.85 19.65 131.83 10.55 142.38 343023330050 001671-000 3130 Ridgewood Road 11.40 66.68 15.16 93.24 7.46 100.70 343023410055 001808-000 1171 Carlton Drive 75.11 166.88 15.16 257.15 20.57 277.72 333023340019 001880-000 3211 Lake Johanna Boulevard 91.50 102.57 15.16 209.23 16.74 225.97 333023340020 001884-000 3223 Lake Johanna Boulevard 99.81 102.57 15.16 217.54 17.40 234.94 333023340066 001897-000 1921 Glenpaul Avenue 101.88 120.56 15.16 237.60 19.01 256.61 343023210016 001920-000 1437 Arden Place 85.88 101.86 15.16 202.90 16.23 219.13 333023420038 001969-000 3290 Lake Johanna Boulevard 94.25 108.65 15.16 218.06 17.44 235.50 333023240094 002105-000 1873 Stowe Avenue 98.49 114.66 15.16 228.31 18.26 246.57 343023310015 002293-000 3354 Snelling Avenue N 52.86 56.17 15.16 124.19 9.94 134.13 333023320003 002476-000 1950 Stowe Avenue 330.09 175.53 15.16 520.78 41.66 562.44 283023310016 002879-000 3786 Brighton Way 102.22 113.74 15.16 231.12 18.49 249.61 283023330032 003132-000 3670 Cleveland Avenue N 51.99 55.25 15.16 122.40 9.79 132.19 333023330057 003236-000 2015 Glenpaul Avenue 95.47 112.38 15.16 223.01 17.84 240.85 283023330012 003256-000 2023 Thom Drive 116.68 102.57 15.16 234.41 18.75 253.16 223023240240 003444-000 4412 Arden View Court 117.69 102.57 19.65 239.91 19.19 259.10 223023210007 003937-000 1343 Arden View Drive 109.99 121.77 19.65 251.41 20.11 271.52 223023330015 004713-000 4149 Norma Avenue 109.56 127.96 15.16 252.68 20.21 272.89 223023210117 005368-000 1450 Arden View Drive 59.96 64.62 19.65 144.23 11.54 155.77 283023130030 005473-000 1751 Glenview Avenue 113.19 115.06 15.16 243.41 19.47 262.88 223023240302 006150-000 4393 Arden View Court 77.97 90.02 19.65 187.64 15.01 202.65 343023240018 006316-000 1400 Skiles Lane 64.62 92.03 15.16 171.81 13.74 185.55 213023410028 006494-000 1675 Brueberry Lane 83.26 98.60 19.65 201.51 16.12 217.63 223023240248 007082-000 4416 Arden View Court 99.08 103.25 19.65 221.98 17.76 239.74 283023330011 007090-000 1971 Thom Drive 64.87 74.22 15.16 154.25 12.34 166.59 333023310030 007153-000 1827 Beckman Avenue 123.48 143.47 15.16 282.11 22.57 304.68 223023230016 007235-000 1528 McClung Drive 174.56 193.82 15.16 383.54 30.68 414.22 223023210098 008208-000 1434 Arden View Court 9.97 130.21 19.65 159.83 12.79 172.62 223023320026 008331-000 1469 Colleen Avenue 190.47 196.58 15.16 402.21 32.18 434.39 333023340067 009129-000 1927 Glenpaul Avenue 92.68 110.27 15.16 218.11 17.45 235.56 223023220028 009408-000 4521 Keithson Drive 167.93 193.11 15.16 376.20 30.10 406.30 343023220010 009593-000 3493 Siems Court 116.23 102.57 15.16 233.96 18.72 252.68 223023240322 009989-000 4478 Arden View Court 109.47 136.03 19.65 265.15 21.21 286.36 343023140015 010758-000 1132 Benton Way 171.49 184.32 15.16 370.97 29.68 400.65 223023210019 011480-000 1363 Arden View Drive 91.55 120.17 19.65 231.37 18.51 249.88 223023240239 011640-000 4413 Arden View Court 74.78 87.71 19.65 182.14 14.57 196.71 273023340057 012232-000 3663 Hamline Ave 58.60 66.48 15.16 140.24 11.22 151.46 333023330024 012306-000 1983 Edgewater Avenue 88.59 104.87 15.16 208.62 16.69 225.31 333023330021 012392-000 1961 Edgewater Avenue 44.89 58.80 14.49 118.18 9.45 127.63 91 6,215.87 904.97 12,649.741 • 13,661.71 NEW BUSINESS — 9B ltm-_ .--AgzEN HiLLs MEMORANDUM DATE: June 22, 2020 TO: Honorable Mayor and City Council Members Dave Perrault, City Administrator FROM: Mike Mrosla, Community Development Manager/City Planner SUBJECT: Planning Case # 20-003 —Public Hearing Required Applicant: Barry O'Meara Property Location: 3246 New Brighton Road Request: Preliminary Plat and Variance Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider the Following: Motion to adopt Resolution 2020-026 for a Variance and associated Preliminary Plat for Planning Case 20-003 at 3246 New Brighton Road ("Subject Property") based on the findings of fact and the June 22, 2020 Report to the City Council. Background/Summary The Subject Property is approximately 3.12 acres in size and is comprised of the decommissioned Lake Johanna Fire Station No.1 building, a detached garage, and parking areas. The Applicant is proposing to demolish the existing vacant fire station and then subdivide the Subject Property into four (4) owner occupied single-family residential lots. This would require a re-platting of the Subj ect Property. The Applicant is requesting a variance to reduce the minimum lot width of the re-platted lots from the ordinance requirement of 85 feet to 81.75 feet. Plan Evaluation Project and plan evaluations were are provided in the Public Hearing memo to the City Council. Variance Findings of Fact The City Council is being asked to determine if a variance request to reduce the minimum lot width requirement should be approved. The sketches that have been submitted show the proposed subdivision of the parcel into four separate lots. The evaluation of the proposal should be based on City of Arden Hills City Council Meeting for June 22, 2020 P:IPlanningOanning Cases1202W20-003 3246 New Brighton Road Ecko Estates- VAR, PPI CC Packet Page 1 of 5 the District Provisions in Section 1320 and the Requirements for a Variance in Section 1355.04, Subd. 4. Below are the Finding of Facts for the proposed variance. 1. Purpose and Intent. The variance request shall comply with the purpose and intent of the provisions of the City's Zoning Regulations and with the policies of the City's Comprehensive Plan. The variance request for 3246 New Brighton Road would comply with the purpose and intent of the R-2 Zoning District and with the policies within the City's Comprehensive Plan. 2. Practical Difficulties. The Applicant for a variance shall establish that there are practical difficulties in complying with the provisions of the Arden Hills Zoning Regulations. The term "Practical Difficulties" as used in the granting of a variance means: a. Reasonable Use. The property owner proposes to use the property in a reasonable manner not permitted by the Zoning Ordinance. Using the four lots for single family homes is a reasonable use of the Subject Property in the R-2 Zoning District. b. Unique Circumstances. The plight of the property owner is due to circumstances unique to the property not created by the landowner. The Applicant cites the existing fire zre station served the city very well and now is not in use and is a challenge to incorporate into the desired residential setting. Removal of the unattractive and un-kept buildings is necessary. In addition, a unique circumstance is existing pond as it restricts the buildable area. c. Character of Neighborhood. The variance, if granted, will not alter the essential character of the neighborhood. According to the Applicant, the existing neighborhood has homes and lots of various sizes. The adjacent homes and surrounding area will be improved with the new single family homes that blend into the neighborhood. 3. Economic Consideration. Economic consideration alone does not constitute a practical difficulty. According to the Applicant the proposed variance is not based on economic consideration alone. 4. Access to Sunlight. Inadequate access to direct sunlight for solar energy systems shall be considered a practical difficulty. A solar energy system is not proposed. City of Arden Hills Planning Commission Meeting for June 22,2020 P:\Planning\Planning Case s\2020\20-003 3246 New Brighton Road Ecko Estates-VAR,PP\CC Packet Page 2 of 5 Findinus of Fact The Planning Commission reviewed this application at their June 3rd, 2020, meeting and have offered the following findings of fact for your consideration: 1. City Staff received a land use application for a request for preliminary plat and variance at the Subject Property 3246 New Brighton Road. 2. The property at 3246 New Brighton Road is located in the R-2— Single and Two-Family Residential Zoning District and is guided as very low density on the Land Use plan. 3. The subject property is currently comprised of the former Lake Johanna Fire Station 1 building, a detached garage, and parking areas. 4. The subject property is 3.12 Acres. 5. The applicant has requested a Preliminary Plat in order to subdivide the property into four (4) single-family residential lots. 6. The adjacent properties to the north, east, west and south are zoned R-2 District and are guided for Low Density Residential uses in the Arden Hills 2040 Comprehensive Plan 7. A single-family detached dwelling is a permitted use for the lots in the R-2 district where the Subject Property is located. 8. The applicant has requested a variance from Section 1130.07, Subd. 2 of the City Code, to allow a lot width of 81.75 feet, or 3.25 feet less than the minimum 85-foot requirement for the R-2 District. 9. Approximately one-third of the properties within this block that have lot widths less than the required 85 feet for the R-2 District. While,the majority of the lots on this block are 85 feet wide or greater, few have the depth or area of the four lots proposed in the redevelopment. 10. The proposed preliminary plat meets the other Minimum Subdivision Design requirements included in Section 1130 of the City Code. 11. The proposed preliminary plat meets or will be required to meet the Required Improvements for subdivisions included in Section 1140 of the City Code. 12. The proposed development requires public use dedication, as required in Section 1130.08 of the City Code. Council shall consider The Planning Commission recommended approval of Planning Case 20-003 with 5-2 vote. The following are motion language options for the City Council to consider. 1. Approval: Motion to adopt resolution 2020-026 approving the Variance and associated Preliminary Plat for Planning Case 20-003 at 3246 New Brighton Road„ based on the findings of facts, the submitted plans, and as amended by the following conditions: 1. The project shall be completed in accordance with the submitted plans as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. City of Arden Hills Planning Commission Meeting for June 22,2020 P:\Planning\Planning Case s\2020\20-003 3246 New Brighton Road Ecko Estates-VAR,PP\CC Packet Page 3 of 5 2. The applicant shall submit a park dedication fee in the amount of$26,000, subject to the approval of the City Council. The park dedication fee shall be submitted prior to the execution of the Final Plat. 3. Preliminary Plat approval shall expire six months from the date of the City Council approval unless the Final Plat has been approved by the City Council and recorded with Ramsey County or a time extension granted by the City Council. 4. A Letter of Credit in the amount of 125 percent of the cost of materials and installation for the required replacement tree plantings shall be provided prior to the issuance of any development permits. The Letter of Credit shall be valid for two full years from the date of installation of the replacement trees. 5. Prior to the issuance of a Grading and Erosion Control permit the Applicant shall work with the City to locate the additional eighty-seven (87) caliper inches of replacement trees on the site or on the adjacent properties to the north and south of subject property. If the replacement tree plantings cannot be reasonably accommodated on the site, the City can work with the applicant to find off-site locations for the plantings or require that a fee in lieu of the plantings be provided. 6. The applicant shall provide the City with a copy of the approved Rice Creek Watershed District Permit prior to the issuance of any development permits. 7. Signage depicting the conservation easement boundaries shall be shown on grading plan, final location and sign design is subject to the approval of the Public Works Director. 8. A grading as-built and utility as-built plan shall be provided to the City upon completion of grading and utility work. 9. The proposed buildings shall conform to all other standards and regulations in the City Code. 10. The Applicant shall be financially responsible for all applicable water and sanitary charges. Rates applied shall be those in effect at the time of Final Plat approval and shall be memorialized in the Development Agreement. 11. Before construction, grading, or land clearing begins, trees or tree areas that are to be preserved shall be visibly marked and city-approved tree protection fencing or other method shall be installed and maintained at the critical root zones of the trees to be protected. The location of the fencing shall be in conformance with the approved tree preservation plan and approved by staff in writing. 12. A Grading and Erosion permit shall be obtained from the city's Engineering Division prior to commencing any grading, land disturbance or utility activities. The Developer shall be responsible for obtaining any permits necessary from other agencies, including but not limited to MPCA, Rice Creek Watershed District, and Ramsey County, MNDOT prior to the start of any site activities. 13. The Applicant shall be responsible for protecting the proposed on-site storm sewer infrastructure and components and any existing storm sewer from exposure to any and all stormwater runoff, sediments and debris during all construction activities. Temporary stormwater facilities shall be installed to protect the quality aspect of the proposed and existing stormwater facilities prior to and during construction activities. Maintenance of any and all temporary stormwater facilities shall be the responsibility of the Applicant. City of Arden Hills Planning Commission Meeting for June 22,2020 P:\Planning\Planning Case s\2020\20-003 3246 New Brighton Road Ecko Estates-VAR,PP\CC Packet Page 4 of 5 14. Prior to the issuance Grading and Erosion permit, the Engineering Department shall review and approve final grading and utility plans in writing. 15. Staff shall review and approve the final landscaping plan showing a minimum of three trees in the front yard per lot prior to the release of the Final Plat. 16. The Applicant shall be financially responsible for any cost incurred for undergrounding existing overhead electric utilities and other associated private utilities and within the development. 17. The Developer shall be wholly responsible for the removal of debris and fencing found onsite. 18. Prior to the release of the Final Plat,the Applicant shall execute the grant of permanent conservation easement and restrictive covenant for wetland and wetland buffer. A Development Agreement shall be prepared by the City Attorney and subject to City Council approval. The Development Agreement shall be fully executed prior to release of the Final Plat. 2. Approval without Conditions: Motion to adopt resolution 2020-026, approving the Variance and associated Preliminary Plat for Planning Case 20-003 at 3246 New Brighton Road, based on the findings of fact and the submitted materials. 3. Denial: Motion to deny Planning Case 20-003 for a Variance and associated Preliminary Plat request at 3246 New Brighton Road, based on the following findings of fact:findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. 4. Table: Motion to table Planning Case 20-003 for a Variance and associated Preliminary Plat request at 3246 New Brighton Road request for the following reasons: a specific reason and/or information request should be included with a motion to table. Budget Impact NA Attachments A. Resolution 2020-026 City of Arden Hills Planning Commission Meeting for June 22,2020 P:\Planning\Planning Case s\2020\20-003 3246 New Brighton Road Ecko Estates-VAR,PP\CC Packet Page 5 of 5 Attachment EN .HILLS "I CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2020-026 RESOLUTION APPROVING A VARIANCE AND ASSOCIATED PRELIMINARY PLAT AND FOR THE SUBJECT PROPERTY 3246 NEW BRIGHTON ROAD WHEREAS, City Staff received a land use application for 3246 New Brighton Road ("Subject Property") for a Variance and associated Preliminary Plat request on March 18th, 2020; WHEREAS, the Subject Property is located in the R-2 — Single and Two-Family Residential Zoning District and is guided as Very Low Density Residential use on the Land Use plan; WHEREAS,the Applicant has requested a Preliminary Plat in order to subdivide the property into four(4) single-family residential lots. WHEREAS, the Applicant has requested a variance from the City Code to allow lot widths of 81.75 feet, or 3.25 feet less than the minimum 85-foot requirement for the R-2 District. WHEREAS, a variance may be granted when it is in harmony with the general purposes and intent of the zoning ordinance if enforcement of a provision in the ordinance would cause the landowner practical difficulties; WHEREAS, the City Council directed Staff to prepare a Land Use Application Public Policy Notification to notify all property owners within 1,000 feet of Subject Property when a request for the Planning Commission is to occur related to a land use application that does not require a public hearing; WHEREAS, the City's obligation has been met where the Arden Hills Planning Commission duly held a public hearing on June 3rd, 2020. All persons present at said meeting were given an opportunity to be heard and present written statements; WHEREAS the Planning Commission considered the recommendation of the City Staff that this request be approved and, as such voted 5-2 in favor of the request; and, NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF ARDEN HILLS: 1 Hereby adopts Resolution 2020-026 approving Planning Case 20-003 for a Variance and associated Preliminary Plat request at the Subject Property 3246 New Brighton Road to subdivide the property into four(4) single-family residential lots each with a lot width of 81.75 feet. BE IT FURTHER RESOLVED that City Council approves Planning Case 20-003 for a Variance and associated Preliminary Plat at the Subject Property 3246 New Brighton Road, based on the findings of fact and the submitted plans in the June 22nd, 2020 Report to the City Council, as amended by the following conditions: 1. The project shall be completed in accordance with the submitted plans as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. The applicant shall submit a park dedication fee in the amount of$26,000, subject to the approval of the City Council. The park dedication fee shall be submitted prior to the execution of the Final Plat. 3. Preliminary Plat approval shall expire six months from the date of the City Council approval unless the Final Plat has been approved by the City Council and recorded with Ramsey County or a time extension granted by the City Council. 4. A Letter of Credit in the amount of 125 percent of the cost of materials and installation for the required replacement tree plantings shall be provided prior to the issuance of any development permits. The Letter of Cred shall be valid for two full years from the date of installation of the replacements trees. 5. Prior to the issuance of a Grading and Erosion Control permit the Applicant shall work with the City to locate the additional eighty-seven (87) caliper inches of replacement trees on the site or on the adjacent properties to the north and south of subject property. If the replacement tree plantings cannot be reasonably accommodated on the site, the City can work with the applicant to find off-site locations for the plantings or require that a fee in lieu of the plantings be provided. 6. The applicant shall provide the City with a copy of the approved Rice Creek Watershed District Permit prior to the issuance of any development permits. 7. Signage depicting the conservation easement boundaries shall be shown on grading plan, final location and sign design is subject to the approval of the Public Works Director. 8. A grading as-built and utility as-built plan shall be provided to the City upon completion of grading and utility work. 9. The proposed buildings shall conform to all other standards and regulations in the City Code. 10. The Applicant shall be financially responsible for all applicable water and sanitary charges. Rates applied shall be those in effect at the time of Final Plat approval and shall be memorialized in the Development Agreement. 11. Before construction, grading, or land clearing begins, trees or tree areas that are to be preserved shall be visibly marked and city-approved tree protection fencing or other method shall be installed and maintained at the critical root zones of the trees to be protected. The location of the fencing shall be in conformance with the approved tree preservation plan and approved by staff in writing. 2 12. A Grading and Erosion permit shall be obtained from the city's Engineering Division prior to commencing any grading, land disturbance or utility activities. The Developer shall be responsible for obtaining any permits necessary from other agencies, including but not limited to, MPCA, Rice Creek Watershed District, and Ramsey County, MNDOT prior to the start of any site activities. 13. The Applicant shall be responsible for protecting the proposed on-site storm sewer infrastructure and components and any existing storm sewer from exposure to any and all stormwater runoff, sediments and debris during all construction activities. Temporary stormwater facilities shall be installed to protect the quality aspect of the proposed and existing stormwater facilities prior to and during construction activities. Maintenance of any and all temporary stormwater facilities shall be the responsibility of the Applicant. 14. Prior to the issuance Grading and Erosion permit, the Engineering Department shall review and approve final grading and utility plans in writing. 15. Staff shall review and approve the final landscaping plan showing a minimum of three trees in the front yard per lot prior to the release of the Final Plat. 16. The Applicant shall be financially responsible for any cost incurred for undergrounding existing overhead electric utilities and other associated private utilities and within the development. 17. The Developer shall be wholly responsible for the removal of debris and fencing found onsite. 18. Prior to the release of the Final Plat,the Applicant shall execute the grant of permanent conservation easement and restrictive covenant for wetland and wetland buffer. A Development Agreement shall be prepared by the City Attorney and subject to City Council approval. The Development Agreement shall be fully executed prior to release of the Final Plat. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 22nd DAY OF JUNE, 2020. Mayor Attest: City Clerk 3 NEW BUSINESS—9C ---A E HILLS MEMORANDUM DATE: June 22, 2020 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Mike Mrosla, Community Development Manager/City Planner SUBJECT: Planning Case # 20-005 Applicant: Bethel University Property Location: 2 Pine Tree Drive Request: Master Planned Unit Development and Preliminary/Final Plat Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider the Following A motion to approve Planning Case 20-005 for a Master Planned Unit Development, and Preliminary/Final Plat request at 2 Pine Tree Drive ("Subject Property") based on the findings of fact and the June 22, 2020 Report to the City Council. Background In 2013 Bethel University acquired the Country Financial facility at 2 Pine Tree Drive. The property consists of three (3) parcels that total approximately 43 acres. The northern parcel which is 21.52 acres in size contains the access road off of Pine Tree Drive and the majority of the surface parking. The center parcel which is 19.16 acres in size contains an existing 181,432 square foot office building and a small fraction of the surface parking. The remaining undeveloped parcel to the south is 2.43 acres in size and is made up of mainly woodlands and wetlands. The Applicant is proposing to subdivide the northern parcel into two (2) new lots and consolidate the center parcel and the remaining southern exception parcel into one lot of record. It is important to note that the current platting process is not associated with any specific development on the site. However,the Lake Johanna Fire Department is in the due diligence process to acquire the lot adjacent to Pine Tree Drive for a future fire station. This application only pertains to Bethel's request to divide the land and not future development projects. Plan Evaluation Project and plan evaluations were are provided in the Public Hearing memo to the City Council. City of Aden Hills City Council Meeting for June 22, 2020 P:IPlanninglPlanning Cases12020120-005 Anderson Center Subdivision—MPUD,PP,FP Page 1 of 3 Findings of Fact The Planning Commission reviewed this application at their June 3,2020,meeting and have offered the following findings of fact for your consideration: 1. The subject property is located at 2 Pine Tree Drive and is zoned B-2, General Business District and is guided as Community Mixed Use on the Land Use Plan. 2. The applicant has submitted an application for Master Planned Unit Development and Preliminary/Final Plat. 3. The Applicant is requesting to create two (2)new lots of record and consolidate two (2) existing lots into one (1) The proposed plat also creates an outlot covering the private access road and utilities. 4. The current platting process is not associated with any specific development on the site. 5. The proposed subdivision is requesting no flexibility through the PUD process. 6. The proposed plats and Master PUD conform with the requirements of the City Code. 7. The proposed Preliminary Plat and Final Plat are consistent with the Arden Hills Zoning Map and the 2040 Comprehensive Plan. Council shall consider The Planning Commission recommended approval of Planning Case 20-005 with 7-0 vote. The following are motion language options for the City Council to consider. 1. Recommend Approval with Conditions: Motion to recommend approval of Planning Case 20- 005 for a Master Planned Unit Development and Preliminary Plat/Final Plat at 2 Pine Tree Drive, based on the findings of fact and submitted plans, subject to the following (16) conditions: 1. The project shall be completed in accordance with the plans submitted and as amended by the conditions of approval. Any significant changes to the plans, as determined by the City Planner, shall require review and approval by the City Council. 2. All conditions of the Master PUD and Preliminary Plat approval shall remain in full force and effect. 3. The applicant shall record the Final Plat with Ramsey County and a copy shall be provided to the City within sixty(90) days of the City's approval. 4. A Development Agreement shall be prepared by the City Attorney and subject to City Council approval. The Development Agreement shall be fully executed prior to release of the Final Plat. 5. Survey monuments shall be placed and installed at all block corners, angle points,points of curves in streets, and at intermediate points as shown on the Final Plat. Pipes or steel rods shall be placed at the corners of each lot. 6. The Developer Agreement shall identify maintenance responsibilities for Outlot A. Unless specifically modified within the Development Agreement, all maintenance responsibilities shall be completed by the property owner of Lot 3, Block 1. 7. All trails on Lot 3, Block 1 shall remain open to the public and terms of the agreement shall be memorialized in the Developers Agreement. 8. Prior to the release of the Final plat, the property owner of Lot 1, Block 1 shall submit a maintenance plan for the exiting trails on the subject parcel unless a written agreement between the City and owner establishes a different requirement. City of Aden Hills City Council Meeting for June 22, 2020 P:IPlanninglPlanning Cases12020120-005 Anderson Center Subdivision—MPUD,PP,FP Page 2 of 3 9. A 6-ft wide sidewalk shall be constructed along the realigned section of the private driveway extending from Pine Tree Drive to Lot 3. 10. A 6-ft wide sidewalk shall be constructed along the west side of Pine Tree Drive from Outlot A to the north boundary of"Exception Parcel C" upon development of Lot 2 or relocation of the private driveway. 11. A traffic impact analysis shall be prepared in accordance with City standards and provided to City staff for review prior to development of Lot 1 and Lot 2. 12. Proposed extensions of water main and sanitary sewer constructed within Lot 1, Lot 2 and Outlot A shall be private utility services.Public utility easements will not be required over private water and sanitary sewer utilities within the site. The development agreement shall include private access easements over these utilities to the benefit of the three lots. 13. The Applicant shall add a 20-ft wide public drainage and utility easement to the plat extending along the north lot line for Lot 1,Block 1 and along the north lot line for Outlot A. 14. The Applicant shall add a 20-ft wide public drainage and utility easement to the plat extending along the south lot line for Lot 3, Block 1 between the east right-of-way line at the terminus of Dunlap Street and the southwest corner of Lot 1. 15. The Applicant shall add a 10-ft wide public drainage and utility easement to the plat extending along the north lot line for Lot 3, Block 1 between Outlot A and the west lot line for Lot 3. 16. Prior to the issuance of a grading permit, all items identified in the May 27, 2020 Engineering Division memo shall be addressed. All comments shall be adopted herein by reference. 2. Recommend Approval without Conditions: Motion to recommend approval of Planning Case 20-005 for a Master Planned Unit Development and Preliminary Plat/Final Plat at 2 Pine Tree Drive, based on the findings of fact and submitted plans in the report to the Planning Commission. 3. Recommend Denial: Motion to recommend denial of Planning Case 20-005 for a Master Planned Unit Development and Preliminary Plat/Final Plat at 2 Pine Tree Drive based on the following findings of fact: the Planning Commission should identify findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. 4. Table: Motion to table Planning Case 20-005 for a Master Planned Unit Development and Preliminary Plat/Final Plat at 2 Pine Tree Drive for the following reasons: the Planning Commission should identify a specific reason and/or information request should be included with a motion to table. Budget Impact: NA Attachments NA City of Arden Hills City Council Meeting for June 22, 2020 P:IPlanninglPlanning Cases12020120-005 Anderson Center Subdivision—MPUD,PP,FP Page 3 of 3