HomeMy WebLinkAbout07-27-2020-SWS It
�RZEN HILLS
Request for Special City Council Work Session
A special meeting may be called by the Mayor or by any two Councilmembers.
Reason for meeting: 1A. Fall Recreation Discussion
1 B. Sound Barrier Discussion
1 C. CARES Act Update
Requested Date: 7/27/2020
Requested time: 5:30 pm
Open meeting X Closed meeting
Signature of person(s) making request:
7/23/2020
Mayor or Council Member Date
Council Member Date
-This section to be completed by City staff-
Date received: 7/23/2020
Date meeting to be held: 7/27/2020
Time of meeting: 5:30 pm
Location: City Hall
All necessary postin and notices have been completed.
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Sign t e of City Clerk Date
City of Arden Hills•1245 West Highway 96•Arden Hills Minnesota 55112
Phone 651.792.7800•Fax 651,634.5137•www.citvofardenhills.org
AGENDA ITEMS
Fall Recreation Discussion
Joe Vaughan, Recreation Programmer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Sound Barrier Discussion
Todd Blomstrom, Public Works Director/City Engineer
MEMO.PDF
CARES Act Update
Gayle Bauman, Finance Director
MEMO.PDF
COUNCIL/STAFF COMMENTS
ADJOURN
Mayor:
David Grant
Councilmembers:
Brenda Holden
Fran Holmes
Dave McClung
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Special City Council
Work Session Agenda
July 27, 2020
5:30 p.m.
City Hall
Address:
1245 W Highway 96
Arden Hills MN 55112
Phone:
651 -792 -7800
Website :
www.cityofardenhills.org
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our
long -standing tradition as a desirable City in which to live, work, and play.
7KLVPHHWLQJFDQEHDFFHVVHGUHPRWHO\by joining via Zoom
T o join the Zoom Meeting via your computer, click this link (or copy and paste it
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CALL TO ORDER
1.
1.A.
Documents:
1.B.
Documents:
1.C.
Documents:
2.
Page 1 of 2
AGENDA ITEM – 1$
MEMORANDUM
DATE:
TO:
FROM:
July 2, 2020
Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
Joe Vaughan, Recreation Programmer
SUBJECT: Fall Recreation Guide and Adult and Youth Recreations Programs
Budgeted Amount: Actual Amount: Funding Sources:
$17,250 TBD General Fund - Recreation
Council Should Consider
City Council direction is requested regarding the development, printing, and mailing of the Fall
Recreation Guide and also if staff should be planning and scheduling adult and youth fall programs.
Background
The City of Arden Hills develops, prints, and mails a Recreation Guide three separate times
(spring/summer, fall, and winter) throughout the year. Staff typically begins development of the
Fall Recreation Guide in early July. The Fall Recreation Guide is usually sent to the printer
around mid-July and is mailed out to residents in late July. The Fall Recreation guide highlights
all the adult and youth programs that occur between August and December. Programs include
soccer and football leagues, before and after school programs, dance, yoga, tai chi, adult day
trips, adult foot care clinics, and more. The printing and mailing of the 2020 Spring/Summer
Recreation Guide cost $4,913. The Fall Recreation Guide is smaller so the cost would be a little
lower compared to the Spring/Summer Recreation Guide (the 2019 cost was $3,556). A copy of
the Fall Recreation Guide from 2019 is provided in Attachment A.
Adjacent communities have resumed some limited adult and youth programs this summer and
are planning to continue with programs in the fall. The City of Shoreview resumed leagues and
camps in June 2020. They are operating around 50% of their usual participation level. Shoreview
has a total of 749 participants (347 in leagues and 412 in camps). Shoreview’s adult softball
league currently has eight teams (12 participants per team).
New Brighton has also resumed leagues this summer and is operating a little under 50% of their
usual participation level. New Brighton has 130 youth league participants and 28 total adult
softball teams (12-15 participants per team).
Page 2 of 2
The City of Roseville resumed adult and youth leagues in July. They estimate that their numbers
are down roughly 30% this summer. Roseville currently has 102 softball teams, 37 volleyball
teams, and 8 bocce ball teams. All are seeing their numbers increase as they continue to promote
for fall leagues, camps, classes, and other programs.
Staff has communicated with the Mounds View School District about the availability to hold the
City’s before and after school programs in the schools this fall. The Mounds View School
District is still waiting to see what the Governor decides about schools. The School District is
slowly beginning to open facilities and are requiring organizations to send COVID-19
preparedness plans. They are currently accepting fall facility requests, but noting that things may
look different and time and space may be reduced for additional cleaning. Permits can be issued,
but in the event that school closes, then permits would be revised or cancelled.
Council Direction
Staff is seeking direction from the City Council regarding how the City should approach fall
programming and if staff should create a Fall Recreation Guide for 2020.
1. Should staff move forward with planning fall youth and adult programs?
2. Should staff develop, print and mail a Fall Recreation Guide for 2020?
3. Should staff open up applications and hire seasonal Parks and Recreation staff for the
fall?
Budget Impacts
Attachment B provides a summary of monthly revenue and expenditures for recreation programs
during 2018 through 2020 YTD. In the fall of 2019, the estimated cost of fall programs (July-
September) was $34,180.65 (not including full time employees) and the estimated revenue was
$18,519 (the actual revenue from fall programs may be more as some fall programs are open for
registration starting in the spring). These numbers do not reflect the reduced class sizes due to
COVID-19.
Attachments
Attachment A – 2019 Fall Recreation Guide
Attachment B – Revenues and Expenditures for Recreation
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Fall Soccer / Flag Football Preschool Skills Classes ÃÃÃÃÃÃÃÃÃ 2
Arden Hills Opportunities Sponsorship Before School Programs ÃÃÃÃÃÃÃÃÃ 3
After School Programs Bowling Camp ÃÃÃÃÃÃÃÃÃÃÃÃÃÃÃÃÃ 4
Special Events Dance Programs ÃÃÃÃÃÃÃÃÃÃÃÃÃÃÃ 5 Volleyball League Special Recognition ÃÃÃÃÃÃÃÃÃÃÃÃÃ 6 Active Adult Activities ÃÃÃÃÃÃÃÃ 7-8
Registration Form and Information ÃÃÃÃÃÃÃÃÃÃÃÃ 9-10
Map ÃÃÃÃÃÃÃÃÃÃÃÃÃÃÃÃÃÃÃÃÃÃÃ 11 Athletic Associations Office Information ÃÃÃÃÃÃÃÃÃÃÃ 12
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Parks & Recreation Mission
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Recreation fees by month
Year 2018 * Does not include full time employees
34730 34781 34782 34790 34791
Playground Adult Youth After School Special Events TOTAL Expenses Temp EE TOTAL
JAN 730.00 (540.00) 1,575.00 1,765.00 995.61 - 995.61
FEB 3,010.00 2,690.92 1,086.00 265.00 216.00 7,267.92 581.00 636.35 1,217.35
MAR 7,102.00 6,539.75 7,899.00 2,330.00 672.00 24,542.75 9,551.39 682.91 10,234.30
APR 6,276.00 1,653.00 11,408.00 4,928.00 228.00 24,493.00 4,161.86 412.84 4,574.70
MAY 3,769.00 515.00 4,297.00 2,715.00 11,296.00 7,634.36 485.23 8,119.59
JUN 2,452.00 1,310.00 2,019.00 65.00 5,846.00 5,128.68 9,967.20 15,095.88
JUL 1,432.00 325.00 6,325.00 35.00 8,117.00 10,825.31 11,163.74 21,989.05
AUG (45.00) 1,835.75 1,863.00 1,830.00 5,483.75 10,115.56 7,653.80 17,769.36
SEPT 16.00 794.00 43.00 4,437.00 5,290.00 8,752.51 82.62 8,835.13
OCT 690.00 1,207.00 175.00 240.00 2,312.00 3,720.69 154.95 3,875.64
NOV 868.00 1,941.00 2,770.00 245.00 5,824.00 7,607.38 772.59 8,379.97
DEC 1,387.00 1,215.00 2,755.00 490.00 5,847.00 8,815.92 734.71 9,550.63
YEAR TOTAL 108,084.42 77,890.27 32,746.94 110,637.21
Year 2019
34730 34781 34782 34790 34791
Playground Adult Youth After School Special Events TOTAL Expenses Temp EE TOTAL
JAN 806.00 (233.00) 2,070.00 2,643.00 629.35 1,257.90 1,887.25
FEB 530.00 2,760.24 101.00 35.00 3,426.24 625.74 532.39 1,158.13
MAR 7,136.00 4,521.25 7,736.00 2,585.00 368.00 22,346.25 7,323.26 1,776.23 9,099.49
APR 3,994.00 1,905.25 8,805.00 11,659.50 744.00 27,107.75 4,249.82 193.77 4,443.59
MAY 3,685.00 690.00 4,208.00 455.00 9,038.00 6,204.15 287.43 6,491.58
JUN 2,289.00 1,635.00 3,417.00 7,341.00 18,529.20 5,543.12 24,072.32
JUL 475.00 280.00 7,397.00 390.00 8,542.00 4,739.23 7,639.54 12,378.77
AUG (90.00) 1,203.00 1,122.00 2,705.00 4,940.00 12,562.83 6,309.26 18,872.09
SEPT 1,104.00 373.00 3,440.00 120.00 5,037.00 2,682.19 247.60 2,929.79
OCT 344.00 158.00 550.00 180.00 1,232.00 185.58 87.20 272.78
NOV 584.00 637.00 1,930.00 215.00 3,366.00 2,125.25 530.66 2,655.91
DEC 976.00 871.00 2,305.00 180.00 4,332.00 12,141.89 (2,261.64) 9,880.25
YEAR TOTAL 99,351.24 71,998.49 22,143.46 94,141.95
Year 2020
34730 34781 34782 34790 34791
Playground Adult Youth After School Special Events TOTAL Expenses Temp EE TOTAL
JAN 1,144.00 175.00 1,785.00 3,104.00 429.48 50.86 480.34
FEB 1,640.00 1,900.75 980.00 585.00 5,105.75 1,050.01 458.19 1,508.20
MAR 5,495.00 48.75 2,726.00 (136.00) 8,133.75 1,890.78 - 1,890.78
APR (90.00) 132.00 42.00 4,545.88 345.97 4,891.85
MAY (7,135.00) (500.00) (3,438.00) (11,073.00) 2,388.02 2,388.02
JUN (1.00) 350.00 349.00 50.79 50.79
JUL - -
AUG - -
SEPT - -
OCT - -
NOV - -
DEC - -
YEAR TOTAL 5,661.50 10,354.96 855.02 11,209.98
RECREATION FEE REVENUE EXPENSES
ATTACHMENT B
AGENDA ITEM – 1B
MEMORANDUM
DATE: July 27, 2020
TO: Honorable Mayor and City Councilmembers
FROM: Todd Blomstrom, Public Works Director/City Engineer
SUBJECT: Sound Barrier Discussion
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
For Council Consideration
Council may provide further direction following a verbal update from staff regarding a
previously discussed sound barrier.
Background
This was requested to be added to the July 20, 2020 work session, however, Council did not have
an opportunity to discuss this item. A verbal update will be provided by staff.
Budget Impact
N/A
Attachment
N/A
AGENDA ITEM – 1C
MEMORANDUM
DATE: July 27, 2020
TO: Honorable Mayor and City Councilmembers
FROM: Gayle Bauman, Finance Director
SUBJECT: CARES Act Update
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
For Council Consideration
Council may provide further direction regarding potential uses of CARES Act resources.
Background
The City is eligible for CARES Act funding. Staff will provide Council with a brief update and
seek further direction. The guidance on what is eligible under the CARES Act is constantly
evolving and will require further guidance from the League of Minnesota Cities and Metro
Cities, as well as further research by staff.
Budget Impact
N/A
Attachment
N/A