The URL can be used to link to this page

Home My WebLink About07-27-2020-RAPPROVAL OF AGENDA PUBLIC INQUIRIES/INFORMATIONAL This is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting. RESPONSE TO PUBLIC INQUIRIES STAFF COMMENTS Rice Creek Commons (TCAAP) And Joint Development Authority (JDA) Update Gayle Bauman, Finance Director MEMO.PDF COVID -19 Update Gayle Bauman, Finance Director MEMO.PDF Transportation Update Todd Blomstrom, Public Works Director/City Engineer MEMO.PDF APPROVAL OF MINUTES June 8, 2020 Special City Council Work Session 06 -08 -20 -SWS.PDF June 15, 2020 City Council Work Session 06 -15 -20 -SWS.PDF June 22, 2020 Special City Council Executive Session (Closed) 06 -22 -20 -SEC.PDF June 22, 2020 Regular City Council 06 -22 -20 -R.PDF June 29, 2020 Special City Council Work Session 06 -29 -20 -SWS.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst MEMO.PDF Motion To Approve 2020 2nd Quarter Financials Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF Motion To Adopt Resolution 2020 -028 Approving Charitable Gambling Licenses – Chops, Inc. And Minnesota Fastpitch Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Approve Change Order No. 5 And Final Payment –Pember Companies –Colleen Avenue Drainage Improvements Todd Blomstrom, Public Works Director/City Engineer David Swearingen, Assistant City Engineer/Engineer In Training MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve 2020 Resurfacing Project Todd Blomstrom, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Planning Case 20 -011 –Conditional Use Permit And Amended Planned Unit Development –1700 Highway 96 W –North Heights Lutheran Church Mike Mrosla, Community Development Manager/City Planner Joe Hartmann, Associate Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF Planning Case 20 -013 –Amendment To Chapter 13, Subsections 1305.04 And 1325.06 Relating To Zoning Ordinance Definitions And Requirements For Parking, Loading And Circulation MIke Mrosla, Community Development Manager/City Planner Joe Hartmann, Associate Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF NEW BUSINESS Resolution 2020 -027 Approving A Conditional Use Permit And Amended Planned Unit Development –1700 Highway 96 W –North Heights Lutheran Church – Planning Case 20 -011 Mike Mrosla, Community Development Manager/City Planner Joe Hartmann, Associate Planner MEMO.PDF ATTACHMENT A.PDF Ordinance 2020 -002 Amending Chapter 13, Zoning Code, Subsections 1305.04 And 1325.06 –Planning Case 20 -03 And Authorization To Publish Summary Ordinance 2020 -002 Mike Mrosla, Community Development Manager/City Planner Joe Hartmann, Associate Planner MEMO.PDF ATTACHMENT A.PDF Resolution 2020 -029 Receiving The Feasibility Report And Calling For A Public Hearing –2021 PMP Street And Utility Improvement Project Todd Blomstrom, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor: David Grant Councilmembers: Brenda Holden Fran Holmes Dave McClung Steve Scott Regular City Council Agenda July 27, 2020 7:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. This meeting can be accessed remotely by joining via Zoom T o join the Zoom Meeting via your computer, click this link (or copy and paste it into a new browser): https://us02web.zoom.us/j/89949887627 This meeting will be streamed live on local Cable Channel 16 and available for playback on our website. CALL TO ORDER 1. 2. 3. 4. 4.A. Documents: 4.B. Documents: 4.C. Documents: 5. 5.A. Documents: 5.B. Documents: 5.C. Documents: 5.D. Documents: 5.E. Documents: 6. 6.A. Documents: 6.B. Documents: 6.C. Documents: 6.D. Documents: 6.E. Documents: 7. 8. 8.A. Documents: 8.B. Documents: 9. 9.A. Documents: 9.B. Documents: 9.C. Documents: 10. 11. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateGayle Bauman, Finance Director MEMO.PDF COVID -19 Update Gayle Bauman, Finance Director MEMO.PDF Transportation Update Todd Blomstrom, Public Works Director/City Engineer MEMO.PDF APPROVAL OF MINUTES June 8, 2020 Special City Council Work Session 06 -08 -20 -SWS.PDF June 15, 2020 City Council Work Session 06 -15 -20 -SWS.PDF June 22, 2020 Special City Council Executive Session (Closed) 06 -22 -20 -SEC.PDF June 22, 2020 Regular City Council 06 -22 -20 -R.PDF June 29, 2020 Special City Council Work Session 06 -29 -20 -SWS.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst MEMO.PDF Motion To Approve 2020 2nd Quarter Financials Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF Motion To Adopt Resolution 2020 -028 Approving Charitable Gambling Licenses – Chops, Inc. And Minnesota Fastpitch Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Approve Change Order No. 5 And Final Payment –Pember Companies –Colleen Avenue Drainage Improvements Todd Blomstrom, Public Works Director/City Engineer David Swearingen, Assistant City Engineer/Engineer In Training MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve 2020 Resurfacing Project Todd Blomstrom, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Planning Case 20 -011 –Conditional Use Permit And Amended Planned Unit Development –1700 Highway 96 W –North Heights Lutheran Church Mike Mrosla, Community Development Manager/City Planner Joe Hartmann, Associate Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF Planning Case 20 -013 –Amendment To Chapter 13, Subsections 1305.04 And 1325.06 Relating To Zoning Ordinance Definitions And Requirements For Parking, Loading And Circulation MIke Mrosla, Community Development Manager/City Planner Joe Hartmann, Associate Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF NEW BUSINESS Resolution 2020 -027 Approving A Conditional Use Permit And Amended Planned Unit Development –1700 Highway 96 W –North Heights Lutheran Church – Planning Case 20 -011 Mike Mrosla, Community Development Manager/City Planner Joe Hartmann, Associate Planner MEMO.PDF ATTACHMENT A.PDF Ordinance 2020 -002 Amending Chapter 13, Zoning Code, Subsections 1305.04 And 1325.06 –Planning Case 20 -03 And Authorization To Publish Summary Ordinance 2020 -002 Mike Mrosla, Community Development Manager/City Planner Joe Hartmann, Associate Planner MEMO.PDF ATTACHMENT A.PDF Resolution 2020 -029 Receiving The Feasibility Report And Calling For A Public Hearing –2021 PMP Street And Utility Improvement Project Todd Blomstrom, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council AgendaJuly 27, 20207:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting can be accessed remotely by joining via ZoomTo join the Zoom Meeting via your computer, click this link (or copy and paste it into a new browser): https://us02web.zoom.us/j/89949887627This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.4.A.Documents: 4.B. Documents: 4.C. Documents: 5. 5.A. Documents: 5.B. Documents: 5.C. Documents: 5.D. Documents: 5.E. Documents: 6. 6.A. Documents: 6.B. Documents: 6.C. Documents: 6.D. Documents: 6.E. Documents: 7. 8. 8.A. Documents: 8.B. Documents: 9. 9.A. Documents: 9.B. Documents: 9.C. Documents: 10. 11. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateGayle Bauman, Finance Director MEMO.PDFCOVID-19 UpdateGayle Bauman, Finance Director MEMO.PDFTransportation UpdateTodd Blomstrom, Public Works Director/City Engineer MEMO.PDFAPPROVAL OF MINUTESJune 8, 2020 Special City Council Work Session 06 -08 -20 -SWS.PDFJune 15, 2020 City Council Work Session06-15 -20 -SWS.PDFJune 22, 2020 Special City Council Executive Session (Closed)06 -22 -20 -SEC.PDFJune 22, 2020 Regular City Council06-22 -20 -R.PDFJune 29, 2020 Special City Council Work Session 06 -29 -20 -SWS.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst MEMO.PDF Motion To Approve 2020 2nd Quarter Financials Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF Motion To Adopt Resolution 2020 -028 Approving Charitable Gambling Licenses – Chops, Inc. And Minnesota Fastpitch Julie Hanson, City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Approve Change Order No. 5 And Final Payment –Pember Companies –Colleen Avenue Drainage Improvements Todd Blomstrom, Public Works Director/City Engineer David Swearingen, Assistant City Engineer/Engineer In Training MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve 2020 Resurfacing Project Todd Blomstrom, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Planning Case 20 -011 –Conditional Use Permit And Amended Planned Unit Development –1700 Highway 96 W –North Heights Lutheran Church Mike Mrosla, Community Development Manager/City Planner Joe Hartmann, Associate Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF Planning Case 20 -013 –Amendment To Chapter 13, Subsections 1305.04 And 1325.06 Relating To Zoning Ordinance Definitions And Requirements For Parking, Loading And Circulation MIke Mrosla, Community Development Manager/City Planner Joe Hartmann, Associate Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF NEW BUSINESS Resolution 2020 -027 Approving A Conditional Use Permit And Amended Planned Unit Development –1700 Highway 96 W –North Heights Lutheran Church – Planning Case 20 -011 Mike Mrosla, Community Development Manager/City Planner Joe Hartmann, Associate Planner MEMO.PDF ATTACHMENT A.PDF Ordinance 2020 -002 Amending Chapter 13, Zoning Code, Subsections 1305.04 And 1325.06 –Planning Case 20 -03 And Authorization To Publish Summary Ordinance 2020 -002 Mike Mrosla, Community Development Manager/City Planner Joe Hartmann, Associate Planner MEMO.PDF ATTACHMENT A.PDF Resolution 2020 -029 Receiving The Feasibility Report And Calling For A Public Hearing –2021 PMP Street And Utility Improvement Project Todd Blomstrom, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council AgendaJuly 27, 20207:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting can be accessed remotely by joining via ZoomTo join the Zoom Meeting via your computer, click this link (or copy and paste it into a new browser): https://us02web.zoom.us/j/89949887627This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.4.A.Documents:4.B.Documents:4.C.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:5.D.Documents:5.E.Documents:6. 6.A. Documents: 6.B. Documents: 6.C. Documents: 6.D. Documents: 6.E. Documents: 7. 8. 8.A. Documents: 8.B. Documents: 9. 9.A. Documents: 9.B. Documents: 9.C. Documents: 10. 11. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateGayle Bauman, Finance Director MEMO.PDFCOVID-19 UpdateGayle Bauman, Finance Director MEMO.PDFTransportation UpdateTodd Blomstrom, Public Works Director/City Engineer MEMO.PDFAPPROVAL OF MINUTESJune 8, 2020 Special City Council Work Session 06 -08 -20 -SWS.PDFJune 15, 2020 City Council Work Session06-15 -20 -SWS.PDFJune 22, 2020 Special City Council Executive Session (Closed)06 -22 -20 -SEC.PDFJune 22, 2020 Regular City Council06-22 -20 -R.PDFJune 29, 2020 Special City Council Work Session 06 -29 -20 -SWS.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting Analyst MEMO.PDFMotion To Approve 2020 2nd Quarter FinancialsGayle Bauman, Finance Director MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFATTACHMENT E.PDFMotion To Adopt Resolution 2020 -028 Approving Charitable Gambling Licenses –Chops, Inc. And Minnesota FastpitchJulie Hanson, City Clerk MEMO.PDFATTACHMENT A.PDFMotion To Approve Change Order No. 5 And Final Payment –Pember Companies –Colleen Avenue Drainage ImprovementsTodd Blomstrom, Public Works Director/City EngineerDavid Swearingen, Assistant City Engineer/Engineer In Training MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve 2020 Resurfacing Project Todd Blomstrom, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFPULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Planning Case 20 -011 –Conditional Use Permit And Amended Planned Unit Development –1700 Highway 96 W –North Heights Lutheran Church Mike Mrosla, Community Development Manager/City Planner Joe Hartmann, Associate Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF Planning Case 20 -013 –Amendment To Chapter 13, Subsections 1305.04 And 1325.06 Relating To Zoning Ordinance Definitions And Requirements For Parking, Loading And Circulation MIke Mrosla, Community Development Manager/City Planner Joe Hartmann, Associate Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF NEW BUSINESS Resolution 2020 -027 Approving A Conditional Use Permit And Amended Planned Unit Development –1700 Highway 96 W –North Heights Lutheran Church – Planning Case 20 -011 Mike Mrosla, Community Development Manager/City Planner Joe Hartmann, Associate Planner MEMO.PDF ATTACHMENT A.PDF Ordinance 2020 -002 Amending Chapter 13, Zoning Code, Subsections 1305.04 And 1325.06 –Planning Case 20 -03 And Authorization To Publish Summary Ordinance 2020 -002 Mike Mrosla, Community Development Manager/City Planner Joe Hartmann, Associate Planner MEMO.PDF ATTACHMENT A.PDF Resolution 2020 -029 Receiving The Feasibility Report And Calling For A Public Hearing –2021 PMP Street And Utility Improvement Project Todd Blomstrom, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council AgendaJuly 27, 20207:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting can be accessed remotely by joining via ZoomTo join the Zoom Meeting via your computer, click this link (or copy and paste it into a new browser): https://us02web.zoom.us/j/89949887627This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.4.A.Documents:4.B.Documents:4.C.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:5.D.Documents:5.E.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.Documents:6.E.Documents:7. 8. 8.A. Documents: 8.B. Documents: 9. 9.A. Documents: 9.B. Documents: 9.C. Documents: 10. 11. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESSTAFF COMMENTSRice Creek Commons (TCAAP) And Joint Development Authority (JDA) UpdateGayle Bauman, Finance Director MEMO.PDFCOVID-19 UpdateGayle Bauman, Finance Director MEMO.PDFTransportation UpdateTodd Blomstrom, Public Works Director/City Engineer MEMO.PDFAPPROVAL OF MINUTESJune 8, 2020 Special City Council Work Session 06 -08 -20 -SWS.PDFJune 15, 2020 City Council Work Session06-15 -20 -SWS.PDFJune 22, 2020 Special City Council Executive Session (Closed)06 -22 -20 -SEC.PDFJune 22, 2020 Regular City Council06-22 -20 -R.PDFJune 29, 2020 Special City Council Work Session 06 -29 -20 -SWS.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting Analyst MEMO.PDFMotion To Approve 2020 2nd Quarter FinancialsGayle Bauman, Finance Director MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFATTACHMENT E.PDFMotion To Adopt Resolution 2020 -028 Approving Charitable Gambling Licenses –Chops, Inc. And Minnesota FastpitchJulie Hanson, City Clerk MEMO.PDFATTACHMENT A.PDFMotion To Approve Change Order No. 5 And Final Payment –Pember Companies –Colleen Avenue Drainage ImprovementsTodd Blomstrom, Public Works Director/City EngineerDavid Swearingen, Assistant City Engineer/Engineer In Training MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve 2020 Resurfacing Project Todd Blomstrom, Public Works Director/City Engineer MEMO.PDFATTACHMENT A.PDFPULLED CONSENT ITEMSThose items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda.PUBLIC HEARINGSPlanning Case 20 -011 –Conditional Use Permit And Amended Planned Unit Development –1700 Highway 96 W –North Heights Lutheran ChurchMike Mrosla, Community Development Manager/City PlannerJoe Hartmann, Associate Planner MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFATTACHMENT E.PDFATTACHMENT F.PDFATTACHMENT G.PDFPlanning Case 20 -013 –Amendment To Chapter 13, Subsections 1305.04 And 1325.06 Relating To Zoning Ordinance Definitions And Requirements For Parking, Loading And CirculationMIke Mrosla, Community Development Manager/City PlannerJoe Hartmann, Associate Planner MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFATTACHMENT E.PDFATTACHMENT F.PDFATTACHMENT G.PDFNEW BUSINESSResolution 2020 -027 Approving A Conditional Use Permit And Amended Planned Unit Development –1700 Highway 96 W –North Heights Lutheran Church –Planning Case 20 -011Mike Mrosla, Community Development Manager/City PlannerJoe Hartmann, Associate Planner MEMO.PDFATTACHMENT A.PDFOrdinance 2020 -002 Amending Chapter 13, Zoning Code, Subsections 1305.04 And 1325.06 –Planning Case 20 -03 And Authorization To Publish Summary Ordinance 2020 -002 Mike Mrosla, Community Development Manager/City Planner Joe Hartmann, Associate Planner MEMO.PDF ATTACHMENT A.PDF Resolution 2020 -029 Receiving The Feasibility Report And Calling For A Public Hearing –2021 PMP Street And Utility Improvement Project Todd Blomstrom, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council AgendaJuly 27, 20207:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting can be accessed remotely by joining via ZoomTo join the Zoom Meeting via your computer, click this link (or copy and paste it into a new browser): https://us02web.zoom.us/j/89949887627This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.4.A.Documents:4.B.Documents:4.C.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:5.D.Documents:5.E.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.Documents:6.E.Documents:7.8.8.A.Documents:8.B.Documents:9.9.A.Documents:9.B. Documents: 9.C. Documents: 10. 11. Page 1 of 1 STAFF COMMENTS – 4A MEMORANDUM DATE: TO: FROM: July 27, 2020 Honorable Mayor and City Councilmembers Gayle Bauman, Finance Director SUBJECT: Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update Budgeted Amount: Actual Amount: Funding Source: $ $ $ A verbal update will be provided at the City Council meeting. Dave Perrault, City Administrator Page 1 of 1 STAFF COMMENTS – 4B MEMORANDUM DATE: TO: FROM: July 27, 2020 Honorable Mayor and City Councilmembers Gayle Bauman, Finance Director SUBJECT: COVID-19 Update Budgeted Amount: Actual Amount: Funding Source: $ $ $ A verbal update will be provided at the City Council meeting. Dave Perrault, City Administrator Page 1 of 1 STAFF COMMENTS – 4C MEMORANDUM DATE: TO: FROM: July 27, 2020 Honorable Mayor and City Councilmembers Dave Perrault, City Administrator Todd Blomstrom, Public Works Director/City Engineer SUBJECT: Transportation Update Budgeted Amount: Actual Amount: Funding Source: $ $ $ A verbal update will be provided at the City Council meeting. Approved: July 27, 2020 CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL WORK SESSION JUNE 8, 2020 5:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the Special City Council Work Session at 5:30 p.m. Note: On March 20th, the Mayor signed a determination allowing Councilmembers to participate in City Council meetings via telephone pursuant to State Statute 13D.021 Present via Telephone: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Steve Scott Absent: None Also present: City Administrator Dave Perrault; Public Works Director/City Engineer Todd Blomstrom; Community Development Manager/City Planner Mike Mrosla; Associate Planner Joe Hartmann; and City Clerk Julie Hanson; via telephone: Finance Director Gayle Bauman and Communications Coordinator Dawn Skelly 1.AGENDA ITEMS A.State of the City Communications Coordinator Skelly stated at its May 18 Work Session the Council chose to videotape an annual State of the City address, due to the ongoing COVID-19 concerns. The Council asked staff to prepare a short, high-level presentation for the Mayor. It was noted this presentation would be recorded by CTV for a fee and available on the City’s website. Mayor Grant commented he believed the presentation to be too long as drafted. Councilmember Holden agreed stating there was too much information regarding COVID-19. She recommended the location of the Red Bulls be discussed on Slide 5. Councilmember Holmes asked if these were just talking points versus teaching moments. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – JUNE 8, 2020 2 Communications Coordinator Skelly explained she understood the video was supposed to be a short, high-level presentation. Mayor Grant commented he was not anticipating going offsite but rather would be completing the production at the dais at City Hall with slides. Councilmember Scott stated he would be happy to have a simplified version of the State of the City for 2020. Councilmember Holden suggested the Mayor’s presentation be similar to the City of Roseville’s presentation. She recommended the presentation be pared down and that the focus be taken off of COVID-19. She also asked that the house within the slideshow be changed to be more representative of the houses in the community. Councilmember McClung agreed the presentation should be shortened to a quick overview. Councilmember Holmes suggested the COVID-19 information within the presentation be brief. She explained she wanted to see a slide within the presentation stating Arden Hills was an advocate for human rights. Councilmember Holden recommended Arden Hills adopt the statement being used by the City of Shoreview. Mayor Grant stated he would work with the City Administrator on this matter. Councilmember Scott suggested the impact on senior housing facilities be discussed within the presentation. Mayor Grant commented he did not support this recommendation because the statistics would be outdated within a few weeks. Councilmember Holden recommended the safety updates to the roadway adjacent to the Mounds View High School be included. Mayor Grant and Councilmember McClung supported this recommendation. Councilmember Holden suggested a slide be included to address the developments that would be occurring this year. Mayor Grant recommended the slide regarding property taxes be summarized and that a slide be created to address the health and wellness of the communities businesses. City Administrator Perrault thanked the Council for the feedback and noted staff would work with the Mayor to revise the slideshow/presentation. Councilmember Holden requested the presentation be sent back to the Council for further consideration at the June 15 work session. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – JUNE 8, 2020 3 The Council supported this recommendation. B. B2 District Discussion Community Development Manager/City Planner Mrosla stated at the work session on September 17, 2018, the City Council discussed setback requirements for buildings and parking lots in the B-2 District. Staff proposed revising the front yard setback requirement from 20 feet to 50 feet. Staff also recommended removing the requirement that at least 50 percent of the largest building on each site be constructed at the front setback line of 20 feet. Finally, staff recommended the following parking location requirements be deleted: • Placing parking between the street right-of-way and a building shall be discouraged. • No more than 50 percent of the parking on a site may be between buildings or in the side yards. Community Development Manager/City Planner Mrosla reported the Council agreed with the recommended changes in setbacks; however, the Council did have some concerns about changes to the building façade requirements. Staff reviewed the proposed requirements regarding spandrel glass in the B-2 zoning district and requested feedback from the Council on how to proceed. Councilmember Holden stated this was a concern to the Council because of the Walgreens on County Road E. She explained this building looked closed from County Road E. She questioned how the City can ensure lighted windows were required. Community Development Manager/City Planner Mrosla indicated the proposed language addresses this concern in that 50% of the windows on the first floor along a public street should have transparent glass. Councilmember Holmes did not anticipate the City would have a lot of trouble with this issue given the fact the previous parking rule would be eliminated. She stated she did not want to make this issue too complicated. Community Development Manager/City Planner Mrosla thanked Councilmember Holmes for this comment. Councilmember Scott commented he was not a big fan of forcing businesses to install fake windows. Mayor Grant stated he supported staff’s recommendation regarding the B2 District. Councilmember Holden agreed. Community Development Manager/City Planner Mrosla thanked the Council for the feedback. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – JUNE 8, 2020 4 C. Clean Up Day Update Community Development Manager/City Planner Mrosla stated at the January 21, 2020 meeting, the City Council discussed hosting a citywide recycling event. At that time, Council directed staff to continue researching options including neighborhood specific dumpsters. Following the meeting, staff contacted Republic Services to see if they would consider neighborhood dumpster drop-offs. Republic had concerns such as lack of site supervision, public safety and nuisance concerns, possible hazardous waste contamination, the fact that there would be no recycling or reuse as all materials placed in the dumpster would be sent to the landfill, and possible liability to the city. Community Development Manager/City Planner Mrosla explained due to the number of concerns, Republic Service indicated they will not participate or recommend proceeding with the program. It was noted another option would be to host an offsite event in Blaine at Green Light at an estimated cost between $3,000 and $4,000. Councilmember Scott stated he was in favor of postponing the clean up event for this year. Councilmember Holden agreed the event should be postponed. Mayor Grant also agreed the event should be postponed. He thanked staff for researching this topic and stated the City could consider Green Light hosting a clean up event in the future. Councilmember McClung supported the event being postponed to 2021. Council consensus was to direct staff to postpone the clean up event to 2021. D. Parking for Call Center Ordinance Update Associate Planner Hartmann stated at its December 2019 work session, the Council discuss call center parking requirements in regards to National Recoveries located at 4265 Lexington Avenue North within the Arden Hills Corporate Center. The available parking within the corporate center does not meet the needs of National Recoveries as they employ approximately 350-400 persons. Because of this National Recoveries has contracted with North Heights Lutheran Church to provide overflow employee parking. He indicated the existing offsite parking is permitted by ordinance section 1325.06 Subd D, 6. Following the discussion the City Council directed staff to review and propose a zoning code amendment to add a definition for “call centers” and parking count standards for the use. Councilmember McClung stated both items looked good to him. Mayor Grant commented the magic number appears to be somewhere between 142 to 150 based on other communities. Councilmember Scott asked how long National Recovery has been in Arden Hills. He questioned why they moved into this space when it was not adequately parked. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – JUNE 8, 2020 5 Community Development Manager/City Planner Mrosla reported National Recovery has been renting this space since 2015. He stated he was not with the City when National Recovery moved into this building. He commented a call center was an office use and would have been allowed. Mayor Grant stated he would like to see the standard set at one parking space per 150 square feet. Councilmember Holden commented she supported the staff recommended language. Councilmember Holmes questioned how this Ordinance would impact National Recovery. Community Development Manager/City Planner Mrosla reported this Ordinance would make this business a non-conforming use, but could remain as is unless they apply for a building permit and the site was brought into compliance with City Ordinance. Councilmember Holden asked how the City would know if National Recovery was expanding. Community Development Manager/City Planner Mrosla stated the only way the City would know is if National Recovery requested a building permit to expand the site or restrooms. Mayor Grant explained that if the City Council approved this Ordinance it would provide the City with a way to address the parking concerns for call centers in the future. Community Development Manager/City Planner Mrosla indicated staff could look at making call centers a conditional use which would allow the City to address the parking concerns with conditions. Mayor Grant asked if the Council supported the definition of a call center. The Council supported the new language. Mayor Grant questioned if the Council supported the requirement of one parking space per 150 square feet. Councilmember Scott believed this was consistent with what other cities were doing. The Council supported the parking requirement language. Mayor Grant inquired if the Council wanted to have call centers a conditional use in the B-2 zoning district. Community Development Manager/City Planner Mrosla reported staff could investigate this topic further. Councilmember Holden asked if call centers would not be allowed in districts staff does not believe they fit in. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – JUNE 8, 2020 6 Community Development Manager/City Planner Mrosla explained he would bring this issue back for the further consideration by the Council. Councilmember Holden recommended call centers be made a conditional use for all zoning districts. Community Development Manager/City Planner Mrosla stated this would be an option for the Council to consider. He asked how the Council wanted to proceed with this Ordinance. Councilmember Scott believed the Council could take their time in reviewing this matter at a future work session. Councilmember McClung stated he would like to see the Council taking action on the Ordinance sooner rather than later. Councilmember Holden and Councilmember Holmes agreed with Councilmember McClung. Mayor Grant agreed a public hearing should be held in July and the Ordinance should move forward for approval. Community Development Manager/City Planner Mrosla thanked the Council for their input and indicated he would bring this item back to the Council for consideration in July. E. EDC Work Plan Community Development Manager/City Planner Mrosla stated at its February 5, 2020 meeting the Economic Development Commission (EDC) requested work direction from the City Council. The last work plan was drafted in 2018 and referenced creating a long term Business Retention and Expansion (BRE) program. He stated that work plans prior to 2018 have similar goals. Mayor Grant questioned if only Tier 2 would require consultant help. Community Development Manager/City Planner Mrosla reported this was the case. Councilmember McClung stated the EDC was seeking direction from the Council as to what this group should be focusing its time and efforts on. Councilmember Holden commented she served on the EDC for many years. She discussed the survey work that had been done and how this information had been lost. She believed the plan was good and she encouraged the Chamber to be contacted to provide the City with statistics and information. She explained a Shoreview/Arden Hills small business meeting had been proposed in the past, but this meeting has never been held. Mayor Grant indicated the City and its businesses were facing a difficult economic time. He believed the EDC needed a new baseline and he supported Tier 1 moving forward. He noted Tier 2 would not begin until 2021. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – JUNE 8, 2020 7 Councilmember McClung supported this recommendation noting he would like discussions to begin around Tier 2 later this year. Councilmember Scott believed it was prudent to do Tier 1, while bringing in the Chamber to assist with this work. He understood Tier 2 should be done, but did not see this as a priority in 2020. Council consensus was to direct staff to proceed with Tier 1 of this plan. F. Contract for City Policing Discussion City Administrator Perrault stated it was requested to bring forward to the City Council a preliminary discussion on policing within the City of Arden Hills. He indicated the City Council may want to request further discussion with the Ramsey County Sheriff’s Office, and the other contract cities, regarding future strategies. Mayor Grant commented on how the death of George Floyd sparked concerns with policing and use of force. He wanted to engage Ramsey County in a conversation to see where they were at on a number of issues. He requested the Council provide staff with feedback on how this conversation should go. Councilmember Holmes asked if staff had spoken to other contract cities regarding holding a discussion with Ramsey County. She questioned if a group discussion should be held versus a one on one discussion. City Administrator Perrault explained he had spoken to other cities and they were interested in holding a discussion with Ramsey County. He indicated a group discussion was the preference at this time. Councilmember Holden commented in 2016 the Sheriff did come in and talk to the City Council regarding training and hiring practices. She reported this was not the first time the City has reached out to Ramsey County to ensure the City was receiving good policing services. She stated she supported the City holding a discussion with Ramsey County. Councilmember McClung stated he recalled the discussion held back in 2016. He believed it was important for the Arden Hills City Council to engage with the fellow contract cities for this discussion. He indicated this would be a more valuable approach. Mayor Grant questioned if Ramsey County should be engaged on behalf of the contract cities or as an individual city in Ramsey County. Councilmember Holden suggested Ramsey County be approached on behalf of both and Councilmember McClung agreed. Mayor Grant recommended Ramsey County be engaged by the City of Arden Hills and have a secondary plan of action to meet with the rest of the contract cities to discuss policy changes. He stated he saw value in having a united front between the contract cities. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – JUNE 8, 2020 8 Councilmember Scott asked if he should discuss this topic at the Ramsey County League of Local Government meeting on Friday. Councilmember Holden anticipated not all cities would be in attendance and she did not believe St. Paul or the school districts should be weighing in on this issue. Mayor Grant appreciated Councilmember Scott’s idea but recommended staff be directed to reach out to the other contract cities in order to assist with planning future meetings and discussions. Councilmember Holmes requested further information on how union contracts affect discipline. She stated she would like to learn more about qualified immunity as well. City Administrator Perrault indicated he would arrange for the Ramsey County Sheriff’s Department to provide the City Council with a presentation on the eight use of force tenets and the two additional items added by Councilmember Holmes. Councilmember Holden suggested the Sheriff’s Department also address these issues at the upcoming Sheriff’s meeting. Councilmember McClung supported this recommendation. Council consensus was to direct staff to speak with the Sheriff’s Department to request them to attend a future work session and to have them address the concerns voiced by the Council’s at their next Sheriff’s meeting. 2. COUNCIL COMMENTS AND STAFF UPDATES Councilmember Holmes stated she would like the City to begin holding FPAC meetings again. She understood these meetings may not be able to be held in person, but she believed there was value in continuing their discussion surrounding the City’s Park and Recreation programs. Councilmember Scott reported Finance Director Bauman has drafted financial information on how the City has been impacted by the loss of its parks programs. Councilmember Holmes supported FPAC reviewing this information, while also considering how to begin programming for the future. Councilmember Holden was in agreement FPAC should begin meeting to discuss how to reopen Parks programming. Councilmember Scott indicated he would meet with Finance Director Bauman to begin these discussions. Councilmember Holden stated she would like to receive an update on what the staffing model was with respect to COVID-19. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – JUNE 8, 2020 9 City Administrator Perrault explained he drafted a memo and provided this information to the City Council. He commented further regarding the staffing models that were taking place at City Hall and within the Public Works Department. Mayor Grant commented at the last regular City Council meeting the Council opted to not approve any peddlers/door to door licenses for 2020. He noted this past weekend a solicitor was going door to door. He encouraged the Councilmembers to monitor this situation and inform staff if any violators. City Administrator Perrault confirmed that city staff has not issued any solicitor’s licenses per Council direction. Mayor Grant stated he held a virtual meeting with Representative McCollum where he updated her on the status of events surrounding George Floyd and the protests, along with a variety of other items. He noted things were pretty quiet in Arden Hills except for graffiti which was easily removed. He indicated he was pleased that Representative McCollum had reached out. Councilmember Holden encouraged residents to call 911 and not the non-emergency number. ADJOURN Mayor Grant adjourned the Special City Council Work Session at 7:10 p.m. __________________________ __________________________ Julie Hanson David Grant City Clerk Mayor Approved: July 27, 2020 CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION JUNE 15, 2020 5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the City Council work session at 5:00 p.m. Note: On March 20th, the Mayor signed a determination allowing Councilmembers to participate in City Council meetings via telephone pursuant to State Statute 13D.021 Present via Telephone: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Steve Scott Absent: None Also present: City Administrator Dave Perrault; Finance Director Gayle Bauman; Public Works Director/City Engineer Todd Blomstrom; Assistant City Engineer/Engineer in Training David Swearingen; Public Works Superintendent Jeff Frid; and City Clerk Julie Hanson; via telephone: Community Development Manager/City Planner Mike Mrosla and Communications Coordinator Dawn Skelly 1. AGENDA ITEMS A. State of the City Update Communications Coordinator Skelly stated she reduced the presentation previously provided to the Council down to approximately 10 minutes and added some slides of information that were requested. Councilmember Holden stated she had provided to Communications Coordinator Skelly several changes that she would like to see made to the presentation. A discussion of Councilmember Holden’s requested changes ensued, and the Council agreed with the proposed revisions. Mayor Grant thanked the Council for their input. He reported he would be working with staff to finalize the presentation. ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 15, 2020 2 B. Lake Johanna Fire Department Station Cities Agreement Discussion City Administrator Perrault this was an update to the information provided at the May work session. City Administrator Perrault commented since the May work session, the LJFD Board of Director’s authorized the fire chief to move forward with signing a purchase agreement for the property and that the purchase agreement did not change from the one presented to Council in May. City Administrator Perrault reported prior to closing on the land, the cities will need to have agreed upon their respective responsibilities with regards to the land acquisition and future responsibilities regarding development. It is important to remember the City is part of the Lake Johanna Fire Department Board where Arden Hills has one vote, North Oaks has one vote and Shoreview has two votes. There are no plans at this time for moving forward with station construction, the department is only focused on land acquisition. The major points of the draft agreement that Council will need to provide staff direction were the financing, timeline of construction and development fees. Staff commented further on the funding options for the fire station and requested direction from the Council. Mayor Grant asked if the City would be able to purchase the fire station in the future. City Administrator Perrault stated this language was not included in the agreement but staff could include this language. Councilmember Holmes commented she did not believe it was necessary for the City to contemplate ever purchasing the fire station. Mayor Grant stated he would like the City to have the option. Councilmember Holmes believed the City did not need the option. Councilmember Scott indicated he could support the language being included, but explained he did not believe it was in the City’s best interest to get in the habit of owning fire stations. Councilmember Holden questioned why staff was presenting bonding information for the entire project versus just the land price. City Administrator Perrault reported the agreement outlined how the three cities would participate in the land purchase and fire station construction at some point in the future. Councilmember Holden stated she was not interested in the City bonding for the building at this time. She indicated the economy could change drastically over the next 10 years. She supported this being done at a future date. ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 15, 2020 3 City Administrator Perrault explained the agreement does not require the City to bond for the entire project at this time, but rather allows for the option of the three cities to bond jointly for the construction of the fire station at some point in the future. Councilmember Holmes commented she did not understand why the City of Arden Hills had to be responsible for bonding for the fire station. She questioned why this could not be done by Shoreview. City Administrator Perrault stated this was a fair point and noted the language could be changed to note one of the cities would be responsible for bonding on behalf of the three cities. He discussed how the overall expense for the project would be reduced slightly if one city were to bond for the entire project versus having each city bond separately for the fire station construction. Councilmember Holden recommended this agreement only address the purchase of the land and that the construction of the fire station be addressed within a future agreement. City Administrator Perrault reported a JPA had to be in place in order to allow the cities to come together to bond for the project. He explained the LJFD was not allowed to bond for the project. Councilmember Scott stated he saw this project as an all or nothing deal. He didn’t see the sense in purchasing the land without having an agreement in place between the three cities to bond for a fire station in the future. He supported all of the documents being included in a JPA. Councilmember Holden questioned why the City of Arden Hills would be responsible for bonding for this project. City Administrator Perrault commented this was being proposed because the fire station would reside in Arden Hills. Further discussion ensued regarding the fire station bonding. Councilmember McClung indicated some cities were requesting state bonding for fire stations and noted this would be pursued by LJFD. Mayor Grant commented he would have to have language included within the agreement that the City would have the option to purchase the fire station or he would not be able to support the document. Councilmember McClung supported the City entering into an agreement for the purchase of the land at this time. Councilmember Holmes stated she could support the City entering into an agreement for the purchase of the land, but not the financing for the building. ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 15, 2020 4 Councilmember Holden agreed. She recommended the City of Arden Hills be removed from Section 2.3. She requested Sections 2.5 and 2.7 also be removed. She did not believe the City should be determine if SAC and WAC fees will be charged this evening. City Administrator Perrault reported this language was reviewed and supported by the City Attorney. Councilmember Holmes suggested this language read the City of Arden Hills will charge customary development fees. She questioned if these fees should be determined at this time. Councilmember McClung recommended the future City Council be allowed to determine these fees. Councilmember Holden supported Section 2.7 being removed as this would allow the future Council to make a determination on the fees that will or will not be charged. Councilmember McClung stated he could support this but noted he would then like Section 2.5 to read construction will begin upon unanimous mutual agreement of all three cities. Councilmember Scott and Mayor Grant supported this suggestion. Councilmember Holden requested Section 2.3 read a city instead of Arden Hills. The Council supported this recommended change. Councilmember Holden suggested the document define who “the parties” are within the agreement. She asked if this document was only for the land. City Administrator Perrault reported the cost share formula would apply to the land but would apply to the future construction of the building as well. He indicated the percentages would be recalculated on a yearly basis. Councilmember Holmes stated this wasn’t right. She believed it was confusing that the bond percentages would be changing on a yearly basis. Councilmember Holden commented she would like the percentage paid for the land to be set. City Administrator Perrault indicated this was how all fire department capital costs were addressed. Councilmember McClung stated he wasn’t going to argue this point because this was how all past fire department expenses were managed. He commented if TCAAP doesn’t happen for 10 years, the Shoreview and North Oaks percentages would increase if they have development. However, if Arden Hills has a significant amount of development, Arden Hills should pay its fair share. ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 15, 2020 5 Councilmember Holmes supported the percentages being set on the day the money is borrowed and that the amount remain fixed. She did not believe it was normal for the amount to remain in flux over the life of the bond issuance. Councilmember Holden agreed the City should know what its annual bond payment would be. She questioned how Section 2.2 could be amended. City Administrator Perrault suggested the cost share formula apply to the land and the formula for the station construction could be addressed in the future JPA. Mayor Grant reported the other two cities would likely not be bonding for the land acquisition. City Administrator Perrault reported this was the case. Mayor Grant questioned why the Council was arguing over the bonding for the land when this wasn’t going to happen. The Council commented further on the bonding for the land and future fire station. City Administrator Perrault suggested all references to the cost sharing formula be removed from the agreement. The Council supported this recommendation. City Administrator Perrault asked if the Council wanted the cost-sharing agreement at the time of the bonding define the fees paid for the construction of the station. Councilmember McClung supported the City locking in the percentage at the time of the bonding. Mayor Grant recommended the City of Arden Hills have the right to own the building in the future, through a reimbursement to the other cities. He also supported City Administrator Perrault’s recommendation to have the percentage locked in when bonding was secured for the future fire station. Councilmember Holmes stated she did not understand why the City would want to purchase this building. Councilmember McClung believed that should the Lake Johanna Fire Department no longer be viable the City should have the option to purchase the space. Councilmember Holmes recommended the building then be purchased at the fair market value and not what each City has invested into the building. Councilmember Holden suggested the Mayor speak with the City Attorney in order to draft language to properly address the purchase of the building. City Administrator Perrault summarized the corrections that were proposed to the agreement. ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 15, 2020 6 C. 2021-2025 Capital Improvement Plan (CIP) Update Finance Director Bauman stated annually, the City prepares a five (5) year Capital Improvement Plan for budgeting and forecasting. The focus of the CIP is on the maintenance and protection of the City’s existing assets, redevelopment, and investment in new initiatives. The CIP is part of the budget process, but it is not a budget, it is a plan, and one that changes often. The CIP does not commit the council to the proposed projects, nor implement the assumptions made during the preparation; however, this is the basis for the 2021 Budget as we continue with its preparation. The city has a finite amount of resources, so prioritizing and then being able to finance projects is crucial for ensuring the city’s long-term sustainability and being responsible stewards of the city’s investments. Staff has been working on completing a comprehensive study of the City’s current and future needs for infrastructure projects to better estimate project costs and ensure more accurate forecasting of available fund balances. Staff reviewed the updated CIP with the Council and requested feedback. Mayor Grant questioned who pushed back the Linde’s roundabout. Public Works Director/City Engineer Blomstrom explained the City proposed to push this project back. Mayor Grant asked how many miles of street the City was responsible for. Public Works Director/City Engineer Blomstrom stated the City had 57 miles of street. He noted a portion of these roadways were designated Minnesota State Aid streets. Mayor Grant stated he did not support the current plan for the City’s streets. He discussed how hard the City would have to work in order to replace its streets under the current plan. He feared that any overages or contingency spending would offset the proposed CIP. He commented on the proposed 2021 levy increase. Finance Director Bauman commented the proposed levy amount was the same as the amount levied in 2020. Councilmember Holden stated she would like to better understand what streets need to be replaced, versus reclaimed versus milled and overlaid. She requested staff review the significant changes within the CIP. Finance Director Bauman reviewed the significant changes within the CIP with the Council. The expense for the Lexington Avenue improvements was discussed. Councilmember Holden asked how much of the Karth Lake pump would be covered by the lake association. Finance Director Bauman discussed the expense for the pump. ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 15, 2020 7 Public Works Director/City Engineer Blomstrom commented further on the retaining wall and water runoff control improvements that would occur at Karth Lake with the assistance of the Rice Creek Watershed District. Councilmember Holden requested staff provide the Council with paper copies of the CIP in the future for reference purposes. Councilmember Holmes agreed. She asked if the City had an estimate for the fire station. City Administrator Perrault stated the closest thing the City had to an estimate were the numbers within the 2018 needs assessment. Councilmember Holmes questioned if there were any concerning negatives within the budget that the Council should be focusing on. Finance Director Bauman reported the Equipment and Building Fund would possibly run a deficit balance in 2021, along with the Surface Management Fund. After 2021, these funds would have a positive balance. Councilmember Holmes inquired why the Lindey’s roundabout has been pushed to 2026 when this may not be what the County wants. Public Works Director/City Engineer Blomstrom explained this was a concept the City was proposing to align priorities. He indicated staff could speak with the County and staff could place the roundabout into the CIP in another year. Councilmember Holmes asked when the timing for the roundabout would be discussed. Public Works Director/City Engineer Blomstrom indicated staff would take input from the Council, in terms of their priorities and could make adjustments to the plan. He reported this was a first round plan that would have the City aggressively addressing its streets in order to reduce overall costs through mill and overlay projects versus full reconstruction. Councilmember Holden requested staff forward the last four years of PCI ratings to the Council. Public Works Director/City Engineer Blomstrom clarified for the record that the City had 57 miles of streets, but noted the City was responsible for 30 miles of these roadways and the remainder were MSA streets. Mayor Grant stated he was interested in looking at the street ratings as well and noted he also wanted to drive the streets prior to making a determination on the upcoming street projects. Public Works Director/City Engineer Blomstrom understood this was a lot of information for the Council to take in and noted this was the first pass at this plan. He indicated the plan could be honed down over the coming months. Mayor Grant questioned when Arden Oaks Drive was slated for improvements. ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 15, 2020 8 Public Works Director/City Engineer Blomstrom stated these improvements would occur in 2022. Councilmember Holden requested the Council be given a week or two to review the CIP and that this document be discussed again at a future worksession. Mayor Grant supported this recommendation. D. 2021 PMP Feasibility Report Public Works Director/City Engineer Blomstrom stated on April 27, 2020, the City Council ordered the preparation of a feasibility study for the 2021 PMP project including street and utility improvements within two areas depicted on Attachment A. Area 1 is the Hazelnut Park/Glenpaul Neighborhood and Area 2 is a portion of Lake Valentine Road. The study is nearing completion and staff intends to distribute a copy of the report well in advance of the regular City Council meeting to allow sufficient time for review and consideration. Public Works Director/City Engineer Blomstrom explained the report will include specific recommendations regarding the scope of improvements, project costs, funding sources, proposed assessments, and a project delivery schedule. Staff is seeking direction from the City Council regarding the following five key issues prior to presenting the final report for consideration. Staff discussed Lake Valentine Road, the extent of Water Main and Sanitary Sewer Reconstruction, Prior Avenue Assessments, Street Section Options, and the Project Delivery Schedule in further detail with the Council. The Council supported the proposed timeline for Lake Valentine Road. Councilmember Holden requested further information regarding the sewer improvements proposed along Glen Paul. Public Works Director/City Engineer Blomstrom discussed the work that would be done along Glen Paul. He noted the repairs would be made in the right-of-way and would not take place on private property. Councilmember Holden stated she was concerned about root intrusion and how far up the lines the City managed these concerns. Public Works Director/City Engineer Blomstrom commented on the importance of maintaining the City’s sewer lines and noted the repairs were valid in properly maintaining the City’s infrastructure. He indicated the City Council could discuss further how to manage the cost for these repairs. Mayor Grant stated he would like to see the City remain consistent on how it manages these repairs and expenses from year to year. Public Works Director/City Engineer Blomstrom agreed stating this would be the goal for the City. He noted he would look at how the City managed service repairs in 2015 and 2016. ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 15, 2020 9 Further discussion ensued regarding the City assessment policy and how the Prior Avenue improvement project should be assessed. Mayor Grant recommended the costs be adjusted to include Prior Avenue. Public Works Director/City Engineer Blomstrom thanked the Council for this direction and noted the costs would be adjusted. The preliminary assessments for the project were discussed with the Council and it was noted the cost for Prior Avenue could be rolled into this. He questioned if the Council wanted to proceed with B16 curb and gutter with this project. Councilmember Holden commented this area has lasted a long time without curb and gutter. Public Works Director/City Engineer Blomstrom understood this to be the case, but noted some residents in this project area were concerned with water runoff and drainage. He discussed how curb and gutter extended the life of roadways. Councilmember Scott supported the project moving forward with full curb and gutter given the survey responses that were received from residents. Councilmember McClung agreed given the fact the majority of the residents supported curb and gutter. Mayor Grant supported the project moving forward with curb and gutter. He believed it was a good investment for the City and would enhance the value of the properties in the project area. Councilmember Holmes agreed. Councilmember Holden indicated this was her neighborhood. She stated she would like to better understand if her neighbors wanted a six inch curb, versus a surmountable curb. She requested the curb decision be made after a neighborhood meeting was held. The Council supported this street improvement project moving forward. Public Works Director/City Engineer Blomstrom thanked the Council for their input. E. Pavement Resurfacing Discussion Public Works Director/City Engineer Blomstrom stated the City Council has previously expressed an interest in the Public Works Department conducting additional street resurfacing work by department staff. The Department is certainly willing to conduct paving work. Existing staff has sufficient experience operating paving equipment to successfully complete small street section projects. Public Works Director/City Engineer Blomstrom commented one item to consider prior to the City proceeding with future in-house paving projects is the consistent application of the City’s Assessment Policy for resurfacing overlay work for larger projects that are completed under construction contracts. The demand for future pavement overlay work is projected to exceed the ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 15, 2020 10 annual paving capacity of staff. The Department’s current annual paving capacity is estimated to be approximately 4,000 square yards per year. Part 1 of the policy addresses assessments for overlays and reconstruction projects. Public Works Director/City Engineer Blomstrom explained the Public Works Department is seeking direction from the City Council regarding the application of special assessments for future street overlay work conducted by City forces. The Department is also seeking direction if the Council would prefer to include in-house bituminous overlay work on the existing City trail system, which typically does not involve special assessments. Mayor Grant requested the Council discuss trails first. He asked if asphalt vendors install trails. Public Works Director/City Engineer Blomstrom explained asphalt vendors are able to install trails. He indicated the City could be competitive with asphalt vendors paving trails given the type of equipment that was required. Councilmember Holden questioned how things had flipped and that it was now more cost effective for the City to hire this work out versus completing it inhouse. Public Works Director/City Engineer Blomstrom commented he was reporting the facts on the costs to complete this work. Mayor Grant stated he would be interested in knowing the cost to overlay Beckman, North Snelling, Thom Drive and Oak Avenue. Finance Director Bauman indicated she would investigate this matter and would report back to the Council. Councilmember Holden recommended the Council not make a decision on the street overlays until staff provides the Council with the information requested. She commented the City has never assessed for mill and overlay and she did not want the City to begin assessing for this work. Councilmember Holmes stated looking at the City’s budget the Council may want to consider assessing for the mill and overlay projects. Mayor Grant requested staff provide the Council with invoices from the previous mill and overlay projects and that the Council revisit this item at a upcoming worksession meeting. F. Elections and Voting Update City Clerk Hanson stated that following the March 2020 Presidential Primary, various concerns were raised regarding the Anderson Center - Bethel University Satellite Campus located at 2 Pine Tree Drive (Precinct 2) which included the need for a larger room for the 2020 General Election, that an adequate amount of extension cords and more outlets be readily available in the space, better signage be implemented, and to address parking and ease of access for those with disabilities. ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 15, 2020 11 City Clerk Hanson commented regarding North Heights Lutheran Church located at 1700 W Highway 96 (Precinct 3), it was generally felt that the location’s room worked well but that better signage routing voters from Highway 96 along the drive leading to the parking area were necessary. She said one concern was raised about the Presbyterian Church of the Way (Precinct 1) in that some Shoreview residents indicated that they had received a mailing indicating this was their polling location. City Clerk Hanson stated in addition, curbside voting and how that option would potentially function was a question expressed by some election judges. City Clerk Hanson reported RCEO staff indicated that based on the need for a larger space at Precinct 2 - Anderson Center – Bethel Satellite Campus, voting will take place in a much larger room that is located on the “second” floor; bit it is important to note that technically the main entrance is considered to be the building’s third floor, which means the room we will be using is actually on the fourth floor. There are several elevators available immediately in the front entrance and we have been assured ample signage will be in place to direct voters to the appropriate level. City Clerk Hanson explained regarding curbside voting that RCEO staff stated they are working closely with the State’s Election Task Force and Public Health. City Clerk Hanson also stated that voting by mail was being promoted by both the city and Ramsey County Elections. City Administrator Perrault explained curbside voting would be addressed and offered by Ramsey County. Mayor Grant commented on the area of Shoreview that was sent information telling these residents to vote in Arden Hills. He wanted to be assured that police calls to this portion of Shoreview were not being charged to Arden Hills. Councilmember Holden recommended the City encouraged residents to vote using absentee ballots this year for the primary and general elections. G. COVID-19 Operations Update This item was pulled from the agenda. H. Council Tracker City Administrator Perrault reviewed the Council Tracker with the City Council. Councilmember Holden requested the work being done on the tennis courts be included in the admin update. ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 15, 2020 12 2. COUNCIL/STAFF COMMENTS Councilmember Holmes commented she has heard from residents that the restrooms at Lake Johanna are locked. She requested staff look into this given the fact the park was now open. Councilmember Holden stated she has been told by residents that there were two City employees riding in the same car and she asked if this issue has been corrected. Public Works Director/City Engineer Blomstrom explained he has spoken with his staff regarding this matter. Councilmember Holden commented she would like the Council to discuss the City’s zip code at a future meeting. ADJOURN Mayor Grant adjourned the City Council work session at 8:22 p.m. __________________________ __________________________ Julie Hanson David Grant City Clerk Mayor Approved: July 27, 2020 CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL EXECTUVE SESSION (CLOSED) JUNE 22, 2020 6:00 P.M. - ARDEN HILLS CITY HALL CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the Special City Council Executive Session (Closed) at 6:00 p.m. Note: On March 20th, the Mayor signed a determination allowing Councilmembers to participate in City Council meetings via telephone pursuant to State Statute 13D.021 Present via Telephone: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Steve Scott Absent: None Also present: City Administrator Dave Perrault; Public Works Director/City Engineer Todd Blomstrom; and City Clerk Julie Hanson; via telephone: Attorney Joseph Kelly, Kelly & Lemmons, P.A. 1.AGENDA ITEMS A.Discussion of Active Investigative Data as required by Minn. Stat. 13D.05, Subd. 2(a)(2) The City Council discussed active investigative data with the City’s Civil Attorney, Joseph Kelly of Kelly & Lemmons, P.A. ADJOURN Mayor Grant adjourned the Special City Council Executive Session (Closed) at 6:31 p.m. __________________________ __________________________ Dave Perrault David Grant City Administrator Mayor Approved: July 27, 2020 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING JUNE 22, 2020 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the Regular City Council Meeting at 7:00 p.m. Note: On March 20th, the Mayor signed a determination allowing Councilmembers to participate in City Council meetings via telephone pursuant to State Statute 13D.021 Present via Telephone: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Steve Scott Absent: None Also present: City Administrator Dave Perrault; Finance Director Gayle Bauman; Public Works Director/City Engineer Todd Blomstrom; Community Development Manager/City Planner Mike Mrosla; Assistant City Engineer/Engineer in Training David Swearingen; and City Clerk Julie Hanson; via telephone: City Attorney Joel Jamnik PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Councilmember Holmes requested Item 6B (Motion to Adopt COVID-19 Preparedness Plan) be pulled from the Consent Agenda for discussion as Item 7A. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the meeting agenda as amended. A roll call vote was taken. The motion carried unanimously (5-0). 2. PUBLIC INQUIRIES/INFORMATIONAL None. 3. RESPONSE TO PUBLIC INQUIRIES ARDEN HILLS CITY COUNCIL – JUNE 22, 2020 2 A. Public Inquiry Response From May 26, 2020 City Council Meeting City Administrator Perrault reviewed the response from the City to the public inquiry made at the May 26 City Council meeting where questions were raised regarding the future cost and location of a fire station. 4. STAFF COMMENTS A. Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update City Administrator Perrault provided an update on TCAAP stating litigation with Ramsey County was ongoing. B. COVID-19 Update City Administrator Perrault provided Council with a COVID-19 update. He encouraged residents to visit the City’s website for the most current and up to date information regarding COVID-19. He reported the Minnesota Department of Health and CDC also had websites with current guidelines and recommendations. He explained the City of Arden Hills remains in a peacetime state of emergency and City Hall will remain closed until further notice. He indicated City staff remains operational and can be reached via phone or email. He encouraged residents to monitor the Governor’s executive orders which were available on the State of Minnesota’s website. C. Transportation Update Public Works Director/City Engineer Blomstrom updated the Council on the I-35W MNPASS project. He stated work continues on the County Road I bridge. He discussed how traffic lanes would shift in the coming months. Public Works Director/City Engineer Blomstrom stated a meeting with MNDOT would be held on Wednesday, June 24th to discuss the Hamline/Snelling Avenue median closure. He explained he would have further information for the Council regarding this matter after the meeting. 5. APPROVAL OF MINUTES A. May 18, 2020, City Council Work Session B. May 26, 2020, Regular City Council C. May 28, 2020, Special City Council Councilmember Holden stated she had made to grammatical changes to the May 18th worksession meeting minutes. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the May 18, 2020, City Council Work Session meeting minutes, May 26, 2020, Regular City Council meeting minutes; and May 28, ARDEN HILLS CITY COUNCIL – JUNE 22, 2020 3 2020, Special City Council meeting minutes as amended. A roll call vote was taken. The motion carried unanimously (5-0). 6. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Adopt COVID-19 Preparedness Plan C. Motion to Approve Professional Services Agreement for Services related to Lift Station No. 10 – Bolton & Menk D. Motion to Approve Payment No. 4 – Bituminous Roadways – Tennis Court Improvements at Cummings and Royal Hills Parks MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the Consent Calendar as amended and to authorize execution of all necessary documents contained therein. A roll call vote was taken. The motion carried unanimously (5-0). 7. PULLED CONSENT ITEMS A. Motion to Adopt COVID-19 Preparedness Plan City Administrator Perrault stated Governor Walz passed an executive order requiring cities to draft and approve a COVID-19 Preparedness Plan. He explained this plan should be adopted by Council direction. Councilmember Holmes asked if the Council should make a recommendation to staff regarding the wearing of masks or cloth face coverings. She reported the CDC encourages employees wear cloth face coverings in the work place. Mayor Grant questioned if staff believed language should be included within the Preparedness Plan to address the wearing of masks. City Administrator Perrault commented he tried to leave the language flexible within the plan as the CDC would continue to make changes in their recommendations. He stated currently, the use of masks was encouraged but not required. He read the CDC requirements in full for the record. Councilmember Holden reported several large companies in Minneapolis are requiring employees to wear masks unless the employee is in their cube. Councilmember Scott asked if the City has had any employees that have been directly affected by COVID-19. City Administrator Perrault stated the City has not had any employees with COVID-19. Councilmember Scott supported the plan stating the City strongly recommends the use of face coverings while in the office. ARDEN HILLS CITY COUNCIL – JUNE 22, 2020 4 Mayor Grant recommended masks not be required in offices, but that they could be required in common areas. Councilmember Holden and Councilmember McClung supported this recommendation. Councilmember Holmes stated in the office it should be clarified that masks should be worn in conference rooms, or if a person comes into an office or cube. She explained she wanted the City to be setting a good standard for the public. She did not believe it was necessary for Public Works employees to be wearing masks when they are working outdoors. Councilmember Scott agreed Public Works employees did not need to wear masks when working outside, but if these employees were to approach the public, a mask should be worn. Councilmember Holden supported Public Works employees wearing masks when they were working closely together on a project. Mayor Grant questioned if this portion of the plan should be written or if the language should be referred to CDC guidelines. He anticipated that the CDC requirements would continue to change over time. Councilmember Holmes understood this policy was a moving target, but she stated she wanted to see some language included in the plan regarding face masks. She believed this was a working document that could be amended in the future as CDC requirements and executive orders change. She stated language regarding face coverings and masks could be added to the plan as an addendum. Mayor Grant inquired if there was a deadline to approve this plan. City Administrator Perrault reported this document has to be adopted by June 29th. He noted the language could be updated or changed by the City Administrator per the Council’s direction. Mayor Grant stated the Council could approve the plan as presented and an attachment, or addendum could be created to address the changes. Councilmember Scott commented he did not see any need to change the document as presented. However, he would recommend the managers be allowed to address face coverings as they deem fit for the City. He suggested masks not be required in offices, or if people are six feet apart but that masks be required if people are closer than six feet. Councilmember McClung stated if people are not able to social distance than masks should be required. Councilmember Holden recommended this language be put in writing so employees know what the expectation was for face masks and social distancing. Councilmember Holmes agreed stating she wanted details in the writing. ARDEN HILLS CITY COUNCIL – JUNE 22, 2020 5 Mayor Grant requested the Council move approval of the Preparedness Plan and that the additional language regarding face masks be added as an attachment or addendum. Councilmember Holmes stated she was also concerned with the fact that the City Council had a policy in place that no more than eight (8) employees should be at City Hall at any one time. Mayor Grant stated this may have been a recommendation, but he did not believe a policy was voted on by the City Council. Councilmember Holden commented the last bullet under social distancing addresses this matter and noted the cap for employees at City Hall was set at eight (8). MOTION: Mayor Grant moved and Councilmember McClung seconded a motion to adopt COVID-19 Preparedness Plan directing staff to create an attachment that can be updated as needed based upon COVID-19 CDC guidelines and adding a line under Communications, Training Practices and Protocol stating: It will be updated as necessary by the City Administrator, reviewed by Council and posted. A roll call vote was taken. The motion carried (5-0). 8. PUBLIC HEARINGS A. Quarterly Special Assessment for Delinquent Utilities Finance Director Bauman stated water customers whose accounts are 90 days past due were informed that the City intends to certify delinquent charges to Ramsey County to be collected with property taxes. These customers have the right to a hearing in front of the City Council to discuss this matter prior to certification. Mayor Grant opened the public hearing at 7:40 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 7:41 p.m. B. Planning Case 20-003 – Variance and Preliminary Plat – Ecko Estates – 3246 New Brighton Road Community Development Manager/City Planner Mrosla stated the Applicant submitted a Land Use Application for a Variance and associated Preliminary Plat. The Applicant is proposing to remove the existing vacant fire station and then subdivide the Subject Property into four (4) owner occupied single-family detached residential lots. The Applicant is requesting a variance to reduce the minimum lot width of the re-platted lots from the ordinance requirement of 85 feet to 81.75 feet. Community Development Manager/City Planner Mrosla explained the Subject Property is located within the R-2 Single and Two-Family Residential District and is guided as a Very Low Residential Density use in the Land Use Plan. The Subject Property is approximately 3.12 acres in size and is comprised of the decommissioned Lake Johanna Fire Station No.1 building, a detached garage, and parking areas. The two existing structures are located along New Brighton Road and ARDEN HILLS CITY COUNCIL – JUNE 22, 2020 6 there are multiple curb cuts currently providing access to the property. The topography of the lot is relatively flat along New Brighton Road, but then slopes down significantly to a pond located on the easterly half of the property. The elevation change from New Brighton Road to the pond edge is roughly 15 feet. The pond occupies approximately 1.3 acres of the site leaving 1.5 acres of developable land. Community Development Manager/City Planner Mrosla reported since 2017 the Subject Property has had three (3) previous development applications reviewed. The first application was submitted in April, 2017; the developer was requesting to subdivide the Subject Property into four (4) lots, however, the former landowner and the applicant couldn’t agree on a sale price and the applicant withdrew their application. In January, 2018, a different applicant submitted an application requesting to subdivide the Subject Property into four (4) lots. On April 23, 2018, the City Council considered the application for a Preliminary Plat, Final Plat, Comprehensive Plan Amendment, and Variance. The City Council voted to deny this application because the proposal was not consistent with the Comprehensive Plan. Community Development Manager/City Planner Mrosla commented at their May 29, 2018 meeting the City Council approved a Comprehensive Plan Amendment, Preliminary Plat and Variance at the Subject Property. The Comprehensive Plan Amendment reguided the property from Public and Institutional to Very Low Density Residential. The City Council approved a Preliminary/Final Plat request that created three (3) single-family residential parcels on the existing lot. The proposed project never came to fruition and the property was voluntarily foreclosed. Community Development Manager/City Planner Mrosla reviewed the Plan Evaluation, Variance Requirements and offered the following Findings of Fact: 1. City Staff received a land use application for a request for preliminary plat and variance at the Subject Property 3246 New Brighton Road. 2. The property at 3246 New Brighton Road is located in the R-2 – Single and Two-Family Residential Zoning District and is guided as very low density on the Land Use plan. 3. The subject property is currently comprised of the former Lake Johanna Fire Station 1 building, a detached garage, and parking areas. 4. The subject property is 3.12 Acres. 5. The applicant has requested a Preliminary Plat in order to subdivide the property into four (4) single-family residential lots. 6. The adjacent properties to the north, east, west and south are zoned R-2 District and are guided for Low Density Residential uses in the Arden Hills 2040 Comprehensive Plan 7. A single-family detached dwelling is a permitted use for the lots in the R-2 district where the Subject Property is located. 8. The applicant has requested a variance from Section 1130.07, Subd. 2 of the City Code, to allow a lot width of 81.75 feet, or 3.25 feet less than the minimum 85-foot requirement for the R-2 District. 9. Approximately one-third of the properties within this block that have lot widths less than the required 85 feet for the R-2 District. While, the majority of the lots on this block are 85 feet wide or greater, few have the depth or area of the four lots proposed in the redevelopment. ARDEN HILLS CITY COUNCIL – JUNE 22, 2020 7 10. The proposed preliminary plat meets the other Minimum Subdivision Design requirements included in Section 1130 of the City Code. 11. The proposed preliminary plat meets or will be required to meet the Required Improvements for subdivisions included in Section 1140 of the City Code. 12. The proposed development requires public use dedication, as required in Section 1130.08 of the City Code. Community Development Manager/City Planner Mrosla stated at their June 3, 2020 meeting, the Planning Commission heard testimony from the Applicants and residents regarding the Applicants request for Ecko Estates at the Subject Property 3246 New Brighton Road. Upon hearing the testimony, the Planning Commission motioned to recommend to approve the request for a Variance and Preliminary Plat, (5-2) with the conditions of approval. One (1) of the two (2) dissenting voters had concerns about the number of trees that would need to be planted by the Applicant in order to meet the Tree Preservation Ordinance, commenting that the Applicant should submit a plan with fewer trees removed. A concern was also brought up that the request for four (4) lots was due to economic consideration from to the expense of demolition. Mayor Grant opened the public hearing at 7:54 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 7:55 p.m. C. Planning Case 20-005 – Master Planned Unit Development and Preliminary/Final Plat – 2 Pine Tree Drive – Bethel University (Anderson Center) Community Development Manager/City Planner Mrosla stated in 2013 Bethel University acquired the Country Financial facility at 2 Pine Tree Drive. The property consists of three (3) parcels that total approximately 43 acres. The northern parcel which is 21.52 acres in size contains the access road off of Pine Tree Drive and the majority of the surface parking. The center parcel which is 19.16 acres in size contains an existing 181,432 square foot office building and a small fraction of the surface parking. The remaining undeveloped parcel to the south is 2.43 acres in size and is made up of mainly woodlands and wetlands. The Applicant is proposing to subdivide the northern parcel into two (2) lots and consolidate the center parcel and the remaining southern exception parcel into one lot of record. Community Development Manager/City Planner Mrosla reported the subject property is located within the B-2 General Business District, where higher educational uses are permitted by Conditional Use Permit (CUP). At its November 25, 2013 meeting, the City Council approved a CUP for Bethel University to use the existing facility as higher education. The CUP does not include additional conditions to restrict development of the northern section of the site. Community Development Manager/City Planner Mrosla explained it is important to note that the current platting process is not associated with any specific development on the site. However, the Lake Johanna Fire Department is in the due diligence process to acquire the lot adjacent to Pine Tree Drive for a future fire station. This application only pertains to Bethel’s request to divide the land and not future development projects. ARDEN HILLS CITY COUNCIL – JUNE 22, 2020 8 Community Development Manager/City Planner Mrosla reviewed the Plan Evaluation, Zoning Regulations and offered the following Findings of Fact: 1. The subject property is located at 2 Pine Tree Drive and is zoned B-2, General Business District and is guided as Community Mixed Use on the Land Use Plan. 2. The applicant has submitted an application for Master Planned Unit Development and Preliminary/Final Plat. 3. The Applicant is requesting to create two (2) new lots of record and consolidate two (2) existing lots into one (1) The proposed plat also creates an outlot covering the private access road and utilities. 4. The current platting process is not associated with any specific development on the site. 5. The proposed subdivision is requesting no flexibility through the PUD process. 6. The proposed plats and Master PUD conforms with the requirements of the City Code. 7. The proposed Preliminary Plat and Final Plat are consistent with the Arden Hills Zoning Map and the 2040 Comprehensive Plan. Community Development Manager/City Planner Mrosla explained at their June 3, 2020 meeting, the Planning Commission heard testimony from the Applicants and residents regarding the Applicants request. Upon hearing the testimony, the Planning Commission motioned to recommend approval by a 7-0 vote. Mayor Grant opened the public hearing at 8:04 p.m. Bill Blanski, 1191 Tiller Lane, stated he was curious about the process that would be followed for this project. He questioned what the stormwater management requirements would be and asked what the size of the parking lot would be. Community Development Manager/City Planner Mrosla reported the stormwater management requirements would be reviewed by the City when an application was brought to the City. He explained the parking that was onsite met the requirements for the PUD from 2013. David Anderson, 1896 Gerald Avenue, requested further information regarding the future fire station and questioned how the City would fund this project. He inquired what would happen with the fire station if it were sold or abandoned in the future. City Administrator Perrault commented the application being considered this evening was for the subdivision of the land. He encouraged Mr. Anderson to contact himself or the Lake Johanna Fire Chief for further information regarding the future fire station. With no one coming forward to speak, Mayor Grant closed the public hearing at 8:10 p.m. 9. NEW BUSINESS A. Resolution 2020-025 Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities ARDEN HILLS CITY COUNCIL – JUNE 22, 2020 9 Finance Director Bauman stated delinquent utility amounts are certified to Ramsey County quarterly. A list of utility accounts with a delinquent balance was compiled and notices dated May 15, 2020 were mailed. The City will request that Ramsey County levy the delinquent balances against the respective properties. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to adopt Resolution #2020-025 – Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities. A roll call vote was taken. The motion carried (5-0). B. Resolution 2020-026 – Approving Variance and Preliminary Plat – Planning Case 20-003 – Ecko Estates – 3246 New Brighton Road Community Development Manager/City Planner Mrosla stated the Subject Property is approximately 3.12 acres in size and is comprised of the decommissioned Lake Johanna Fire Station No.1 building, a detached garage, and parking areas. The Applicant is proposing to demolish the existing vacant fire station and then subdivide the Subject Property into four (4) owner occupied single-family residential lots. This would require a re-platting of the Subject Property. The Applicant is requesting a variance to reduce the minimum lot width of the re-platted lots from the ordinance requirement of 85 feet to 81.75 feet. Further comment was provided on the Variance Findings of Fact. Staff reported the Planning Commission recommended approval of Planning Case 20-003 with 5-2 vote. A motion to adopt Resolution 2020-026 approving the Variance and associated Preliminary Plat for Planning Case 20-003 at 3246 New Brighton Road, based on the findings of facts, the submitted plans, and as amended by the following conditions: 1. The project shall be completed in accordance with the submitted plans as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. The applicant shall submit a park dedication fee in the amount of $26,000, subject to the approval of the City Council. The park dedication fee shall be submitted prior to the execution of the Final Plat. 3. Preliminary Plat approval shall expire six months from the date of the City Council approval unless the Final Plat has been approved by the City Council and recorded with Ramsey County or a time extension granted by the City Council. 4. A Letter of Credit in the amount of 125 percent of the cost of materials and installation for the required replacement tree plantings shall be provided prior to the issuance of any development permits. The Letter of Credit shall be valid for two full years from the date of installation of the replacement trees. 5. Prior to the issuance of a Grading and Erosion Control permit the Applicant shall work with the City to locate the additional eighty-seven (87) caliper inches of replacement trees on the site or on the adjacent properties to the north and south of subject property. If the replacement tree plantings cannot be reasonably accommodated on the site, the City can work with the applicant to find off-site locations for the plantings or require that a fee in lieu of the plantings be provided. 6. The applicant shall provide the City with a copy of the approved Rice Creek Watershed District Permit prior to the issuance of any development permits. ARDEN HILLS CITY COUNCIL – JUNE 22, 2020 10 7. Signage depicting the conservation easement boundaries shall be shown on grading plan, final location and sign design is subject to the approval of the Public Works Director. 8. A grading as-built and utility as-built plan shall be provided to the City upon completion of grading and utility work. 9. The proposed buildings shall conform to all other standards and regulations in the City Code. 10. The Applicant shall be financially responsible for all applicable water and sanitary charges. Rates applied shall be those in effect at the time of Final Plat approval and shall be memorialized in the Development Agreement. 11. Before construction, grading, or land clearing begins, trees or tree areas that are to be preserved shall be visibly marked and city-approved tree protection fencing or other method shall be installed and maintained at the critical root zones of the trees to be protected. The location of the fencing shall be in conformance with the approved tree preservation plan and approved by staff in writing. 12. A Grading and Erosion permit shall be obtained from the city’s Engineering Division prior to commencing any grading, land disturbance or utility activities. The Developer shall be responsible for obtaining any permits necessary from other agencies, including but not limited to MPCA, Rice Creek Watershed District, and Ramsey County, MNDOT prior to the start of any site activities. 13. The Applicant shall be responsible for protecting the proposed on-site storm sewer infrastructure and components and any existing storm sewer from exposure to any and all stormwater runoff, sediments and debris during all construction activities. Temporary stormwater facilities shall be installed to protect the quality aspect of the proposed and existing stormwater facilities prior to and during construction activities. Maintenance of any and all temporary stormwater facilities shall be the responsibility of the Applicant. 14. Prior to the issuance Grading and Erosion permit, the Engineering Department shall review and approve final grading and utility plans in writing. 15. Staff shall review and approve the final landscaping plan showing a minimum of three trees in the front yard per lot prior to the release of the Final Plat. 16. The Applicant shall be financially responsible for any cost incurred for undergrounding existing overhead electric utilities and other associated private utilities and within the development. 17. The Developer shall be wholly responsible for the removal of debris and fencing found onsite. 18. Prior to the release of the Final Plat, the Applicant shall execute the grant of permanent conservation easement and restrictive covenant for wetland and wetland buffer. A Development Agreement shall be prepared by the City Attorney and subject to City Council approval. The Development Agreement shall be fully executed prior to release of the Final Plat. Councilmember Holden asked if there was any additional footage to the north besides the proposed maintenance easement. Community Development Manager/City Planner Mrosla commented there is no additional room. He noted the 15 feet goes right up to the building pad. ARDEN HILLS CITY COUNCIL – JUNE 22, 2020 11 Councilmember Holden questioned if Public Works believed there was enough room to access the storm pond. Public Works Director/City Engineer Blomstrom reported at a minimum Public Works needs 10 feet to access the rear property and this area would have to remain clear of vegetation. Councilmember Holden inquired who got to decide what type of trees were replanted within this development. Community Development Manager/City Planner Mrosla stated the City requires a mixture or variety of trees. Councilmember Holmes asked if the proposed retention pond was a requirement of Rice Creek Watershed. Community Development Manager/City Planner Mrosla reported this was a Rice Creek Watershed requirement. Further discussion ensued regarding how water would drain from the proposed development. Councilmember McClung stated he was having a hard time deciphering what the unique circumstances were with this property. He commented his other concern was that economic consideration should not constitute a practical difficulty. He explained that three lots would also work for this development, versus four. He indicated he did not see how the City could legitimately grant a variance for this request. Councilmember Holden agreed with Councilmember McClung. She stated she had additional conditions for approval if this item were to proceed towards approval. Mayor Grant reported if three lots were pursued the lots would be 108 feet wide, which was not in keeping with the character of the neighborhood. Councilmember McClung reminded the Council that they had to consider the proposal per City Code today and not what City Code used to be. Councilmember Scott stated he originally opposed this development, when proposed by a different developer. He commented given the fact several neighborhood meetings have been held and the neighbors want the blight removed he was in favor of granting the variance. He explained he was taking into consideration how the development would change the neighborhood and indicated this was an older neighborhood that had 80 foot lots. He supported the developer building homes on similar sized lots, versus 100+ foot wide lots. Councilmember Holden reported she has heard from a lot of the neighbors as well and she understood they wanted the blight removed. She explained the neighbors do not understand why this site has moved from a group home to now four residential lots. She indicated the variance requirements were not being met in her mind. ARDEN HILLS CITY COUNCIL – JUNE 22, 2020 12 Councilmember Holmes stated with conditions she would be able to support the development of four residential homes. She believed the four lots would fit better into the surrounding neighborhood than three lots would. She reported if only three lots were requested, a variance would not be needed and the development could proceed as is without any conditions for approval. Mayor Grant commented this would be the case. He agreed three lots would create larger homes that would not be in keeping with the neighborhood. MOTION: Councilmember Holmes moved and Mayor Grant seconded a motion to adopt Resolution 2020-026 for a Variance and associated Preliminary Plat for Planning Case 20-003 at 3246 New Brighton Road (“Subject Property”) based on the findings of fact and the June 22, 2020 Report to the City Council. AMENDMENT: Councilmember Holden moved and Mayor Grant seconded a motion to add Condition 19 which would read: The garage portion of the house facing the street shall not exceed 50% of the total façade of the home. Mayor Grant requested comment from the applicant regarding Condition 19. Mr. O’Meara stated he would try to construct homes that buyers wanted. Community Development Manager/City Planner Mrosla reviewed the proposed pad size noting the pads width was 60 feet. A roll call vote was taken. The amendment to add Condition 19 which would read: The garage portion of the house facing the street shall not exceed 50% of the total façade of the home carried 4-1 (Councilmember Scott opposed). Councilmember Holden asked how far apart the building pads were. Community Development Manager/City Planner Mrosla reported the minimum distance between the building pads was 17.4 feet. Councilmember Holden questioned how FAR would be impacted if only buildable area was included within the calculation. Community Development Manager/City Planner Mrosla explained the buildable area was all land without encumbrances. He reviewed the encumbrances on the site. He discussed how the lots would be impacted if the encumbrances were removed the buildable area. AMENDMENT: Councilmember Holden moved and Councilmember McClung seconded a motion to add Condition 20 which would read: The applicant shall use the buildable area instead of the total lot area when calculating the FAR for each lot. ARDEN HILLS CITY COUNCIL – JUNE 22, 2020 13 Mayor Grant clarified that this would mean the building pads could be built the way they were submitted. Community Development Manager/City Planner Mrosla reported this was the case but would limit the size of the house that could be built on the building pad. A roll call vote was taken. The amendment to add Condition 20 which would read: The applicant shall use the buildable area instead of the total lot area when calculating the FAR for each lot carried (5-0). Brenden O’Meara respectfully requested the Council reconsider the FAR amendment. He stated a 2,000 square foot limit would mean he was building homes be smaller than all of the existing homes in the neighborhood. Councilmember Holden stated she would like to have another condition that would state the maximum peak of the roof should be no more than 35 feet. Mr. O’Meara explained he could build homes with a maximum height of 35 feet at the peak. AMENDMENT: Councilmember Holden moved and Councilmember McClung seconded a motion to add Condition 21 which would read: The maximum peak of the roof should be no more than 35 feet. A roll call vote was taken. The amendment to add Condition 21 which would read: The maximum peak of the roof should be no more than 35 feet carried 4-1 (Councilmember Scott opposed). Mayor Grant requested the Council regarding to discussing the FAR. He asked if the dimensions of a house that was 55 feet by 60 feet could be built with Condition 20 in place. Community Development Manager/City Planner Mrosla reported the max coverage for the lot would be 25%. He noted a home that was 55 feet by 60 feet would not be allowed because this would be 27% coverage. He commented if the home were reduced to 1,700 this would meet the intent of City Ordinance. Councilmember Holden requested the Council not go back but rather that she be allowed to finish her amendments. AMENDMENT: Councilmember Holden moved and Mayor Grant seconded a motion to amend Condition 17 to read: The developer shall be wholly responsible for the removal of debris including dead or deceased vegetation, and fencing found around the site. Councilmember Holmes stated she believed fallen trees were quite charming and that it should be up to the developer and the future homeowners if the fallen trees should be removed. She recommended Condition 17 remain as is. ARDEN HILLS CITY COUNCIL – JUNE 22, 2020 14 Councilmember Holden discussed how the trees that have fallen into the pond has diminished the view and drainage for a property owner that lives on the pond. Councilmember Holmes explained in her opinion Condition 17 was fine as it stands. A roll call vote was taken. The amendment to Condition 17 to read: The developer shall be wholly responsible for the removal of debris including dead or deceased vegetation, and fencing found around the site carried 3-2 (Councilmember Holmes and Councilmember Scott opposed). Councilmember Holmes requested the Council reconsider Condition 20. She believed it would be difficult without doing some detailed measurements what the buildable lot area would be. She explained staff came up with some calculations and requested these numbers be reviewed with the Council in further detail. Community Development Manager/City Planner Mrosla discussed the R-2 requirements and noted the minimum lot area was 11,000 square feet. He reported these lots exceed this requirement. He commented further on the buildable area for each lot without encumbrances and reviewed the max FAR for each lot. Councilmember Holden stated if Councilmembers were struggling with the FAR, she could set the FAR at to a maximum of 3,000 square feet. Community Development Manager/City Planner Mrosla suggested the size of the homes be set to the meet Zoning Code requirements for the R-2 zoning district. He stated Condition 20 could read: The total lot area shall be 11,000 square feet. He explained this would mean the homes could not be larger than 3,300 square feet. Councilmember Holmes indicated she could support this recommendation. She asked if the developer could support the proposed FAR recommendation. Mr. O’Meara explained he could support the proposed FAR recommendation but requested the restriction not be less than 3,300 square feet. Councilmember Scott stated he supported the minimum lot size of 11,000 square feet but noted the minimum lot size was actually 85 feet by 120 feet which was 10,200 square feet in size. Community Development Manager/City Planner Mrosla explained if the Council were to amend Condition 20 it would read: The buildable area shall be 11,000 square feet instead of the total lot area when calculating the FAR for each lot. Councilmember Holmes requested further information regarding the FAR calculation. Community Development Manager/City Planner Mrosla reviewed the numbers involved in the FAR calculation. ARDEN HILLS CITY COUNCIL – JUNE 22, 2020 15 Mayor Grant discussed on the foundation sizes that would have to be considered for the future homes in order to meet both Condition 19 and Condition 20. He commented on how the lot sizes could be adjusted to ensure each of the homes were similar in size instead of having two large homes on the end and two smaller homes on the middle lots. He asked how large the homes were on Katy Lane. Community Development Manager/City Planner Mrosla reported the homes on Katy Lane were roughly 4,500 square feet in size and noted these lots were 85 feet wide by 320 feet deep. AMENDMENT: Mayor Grant moved and Councilmember Holden seconded a motion to amend Condition 20 to read: The buildable area shall be 10,200 square feet instead of the total lot area when calculating the FAR for each lot. Councilmember Holmes questioned why the minimum was being reduced to 10,200 square feet versus 11,000 square feet. Councilmember McClung commented the math was wrong. Community Development Manager/City Planner Mrosla explained he was proposing that each lot be 11,000 square feet instead of the varying lot size. Councilmember Holmes believed staff’s proposal made sense. Mayor Grant withdrew his amendment. Councilmember Holden stated she would not be withdrawing her second. Mayor Grant indicated he would leave his motion on the floor in the Council could vote it up or down. A roll call vote was taken. The amendment to Condition 20 to read: The buildable area shall be 10,200 square feet instead of the total lot area when calculating the FAR for each lot carried 4-1 (Councilmember Holmes opposed). A roll call vote was taken. The motion to adopt Resolution 2020-026 for a Variance and associated Preliminary Plat for Planning Case 20- 003 at 3246 New Brighton Road (“Subject Property”) based on the findings of fact and the June 22, 2020 Report to the City Council with the above amendments carried 3-2 (Councilmember Holden and Councilmember McClung opposed). C. Planning Case 20-005 – Master Planned Unit Development and Preliminary/Final Plat – 2 Pine Tree Drive – Bethel University (Anderson Center) Community Development Manager/City Planner Mrosla stated in 2013 Bethel University acquired the Country Financial facility at 2 Pine Tree Drive. The property consists of three (3) ARDEN HILLS CITY COUNCIL – JUNE 22, 2020 16 parcels that total approximately 43 acres. The northern parcel which is 21.52 acres in size contains the access road off of Pine Tree Drive and the majority of the surface parking. The center parcel which is 19.16 acres in size contains an existing 181,432 square foot office building and a small fraction of the surface parking. The remaining undeveloped parcel to the south is 2.43 acres in size and is made up of mainly woodlands and wetlands. The Applicant is proposing to subdivide the northern parcel into two (2) new lots and consolidate the center parcel and the remaining southern exception parcel into one lot of record. Community Development Manager/City Planner Mrosla commented it is important to note that the current platting process is not associated with any specific development on the site. However, the Lake Johanna Fire Department is in the due diligence process to acquire the lot adjacent to Pine Tree Drive for a future fire station. This application only pertains to Bethel’s request to divide the land and not future development projects. It was noted the Planning Commission recommended approval of Planning Case 20-005 with 7-0 vote. A motion for approval of Planning Case 20-005 for a Master Planned Unit Development and Preliminary Plat/Final Plat at 2 Pine Tree Drive, based on the findings of fact and submitted plans, subject to the following (16) conditions: 1. The project shall be completed in accordance with the plans submitted and as amended by the conditions of approval. Any significant changes to the plans, as determined by the City Planner, shall require review and approval by the City Council. 2. All conditions of the Master PUD and Preliminary Plat approval shall remain in full force and effect. 3. The applicant shall record the Final Plat with Ramsey County and a copy shall be provided to the City within sixty (90) days of the City’s approval. 4. A Development Agreement shall be prepared by the City Attorney and subject to City Council approval. The Development Agreement shall be fully executed prior to release of the Final Plat. 5. Survey monuments shall be placed and installed at all block corners, angle points, points of curves in streets, and at intermediate points as shown on the Final Plat. Pipes or steel rods shall be placed at the corners of each lot. 6. The Developer Agreement shall identify maintenance responsibilities for Outlot A. Unless specifically modified within the Development Agreement, all maintenance responsibilities shall be completed by the property owner of Lot 3, Block 1. 7. All trails on Lot 3, Block 1 shall remain open to the public and terms of the agreement shall be memorialized in the Developers Agreement. 8. Prior to the release of the Final plat, the property owner of Lot 1, Block 1 shall submit a maintenance plan for the exiting trails on the subject parcel unless a written agreement between the City and owner establishes a different requirement. 9. A 6-ft wide sidewalk shall be constructed along the realigned section of the private driveway extending from Pine Tree Drive to Lot 3. 10. A 6-ft wide sidewalk shall be constructed along the west side of Pine Tree Drive from Outlot A to the north boundary of “Exception Parcel C” upon development of Lot 2 or relocation of the private driveway. 11. A traffic impact analysis shall be prepared in accordance with City standards and provided to City staff for review prior to development of Lot 1 and Lot 2. ARDEN HILLS CITY COUNCIL – JUNE 22, 2020 17 12. Proposed extensions of water main and sanitary sewer constructed within Lot 1, Lot 2 and Outlot A shall be private utility services. Public utility easements will not be required over private water and sanitary sewer utilities within the site. The development agreement shall include private access easements over these utilities to the benefit of the three lots. 13. The Applicant shall add a 20-ft wide public drainage and utility easement to the plat extending along the north lot line for Lot 1, Block 1 and along the north lot line for Outlot A. 14. The Applicant shall add a 20-ft wide public drainage and utility easement to the plat extending along the south lot line for Lot 3, Block 1 between the east right-of-way line at the terminus of Dunlap Street and the southwest corner of Lot 1. 15. The Applicant shall add a 10-ft wide public drainage and utility easement to the plat extending along the north lot line for Lot 3, Block 1 between Outlot A and the west lot line for Lot 3. 16. Prior to the issuance of a grading permit, all items identified in the May 27, 2020 Engineering Division memo shall be addressed. All comments shall be adopted herein by reference. Councilmember Holden asked if Lot 1 had any frontage on Pine Tree Drive. Community Development Manager/City Planner Mrosla reported this lot did not have frontage along Pine Tree Drive. He stated this meant this lot would have to have a private driveway. Councilmember Holden questioned who would be responsible for the private driveway. Community Development Manager/City Planner Mrosla stated Bethel University would be responsible for the private driveway. Councilmember Holden inquired if Lot 1 would be responsible for paying repair costs for Pine Tree Drive. Public Works Director/City Engineer Blomstrom indicated he would have to consult the assessment policy, but in a typical case, an assessment would be charged to those benefit from the repairs. He stated in general, this property would qualify as receiving a benefit and therefore would receive an assessment. Councilmember Holden asked why the parking lot was so big and questioned if there would be any parking lot sharing. Community Development Manager/City Planner Mrosla indicated shared parking may occur but he did not have submitted plans for Lot 1 at this time. Councilmember Holden questioned if a park dedication fee would be charged for this subdivision. Community Development Manager/City Planner Mrosla reported the final uses were unknown and therefore park dedication fees were not being charged at this time. He explained park ARDEN HILLS CITY COUNCIL – JUNE 22, 2020 18 dedication fees were charged based on the use. He recommended the park dedication fees be deferred until plans are submitted for the lots. Councilmember Holmes stated she would like to see the park dedication fees charged to Bethel with the assumption a fire station and potential senior housing was being considered. If this changes, the park dedication fees could go up or down. Community Development Manager/City Planner Mrosla stated the park dedication could be charged now, however, this may require refunds and reversals in the future. Councilmember Holmes did not believe it was fair to have the future developer paying the park dedication fees. She recommended these fees be passed along to Bethel University at this time. Community Development Manager/City Planner Mrosla indicated the City could calculate the potential fees for the lots and charge Bethel at this time. He stated Bethel could then pass these fees along to the future developers. He explained he would need some time to calculate the numbers if the Council wanted to proceed in this manner. City Attorney Jamnik advised park dedication fees would be at the Council’s discretion. Councilmember Holden asked if this piece of property was being treated differently than any other property proposed for subdivision and redevelopment. Community Development Manager/City Planner Mrosla explained the City was not treating this property any differently. Councilmember Scott reported the City Council needed a motion to extend the meeting. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to extend the City Council meeting to 10:35 p.m. A roll call vote was taken. The motion carried (5-0). Councilmember Holmes stated her concern with the project was who would be charged the park dedication fee in the future. Community Development Manager/City Planner Mrosla explained the park dedication fee would be charged to the future land developer. MOTION: Mayor Grant moved and Councilmember McClung seconded a motion to approve Planning Case 20-005 for a Master Planned Unit Development and Preliminary Plat/Final Plat at 2 Pine Tree Drive, based on the findings of fact and submitted plans, subject to the following (16) conditions in the June 22, 2020, Report to the City Council. Councilmember Holmes asked why the City would be participating in the cost share of the roadway with Bethel University. ARDEN HILLS CITY COUNCIL – JUNE 22, 2020 19 City Administrator Perrault reported this road had to be moved to the north or the south. He explained the Fire Department would pay for a portion because this was negotiated with Bethel University and the amount would not exceed $325,000 or one-third, whichever is less. Councilmember Holden commented the request before the Council was simply a lot split. City Attorney Jamnik stated this was the case. A roll call vote was taken. The motion to approve Planning Case 20-005 for a Master Planned Unit Development and Preliminary Plat/Final Plat at 2 Pine Tree Drive, based on the findings of fact and submitted plans, subject to the following (16) conditions in the June 22, 2020, Report to the City Councilcarried (5-0). 10. UNFINISHED BUSINESS None. 11. COUNCIL COMMENTS Councilmember Scott reported the virtual District Town Hall meeting has been postponed to Sunday, June 28th at 4:00 p.m. He reported the City Clerk has the dial in information for this meeting. Councilmember Holmes suggested the City reconsider some of the COVID-19 ideas. She noted Ramsey County has opened its park shelters to 25 or fewer people. She explained she had a resident request the City reconsider garage sales. She requested the Council consider discussing this matter at its next worksession meeting. Mayor Grant supported the Council discussing this at a future worksession meeting. City Administrator Perrault recommended a special worksession be held to address this topic. Councilmember Holmes suggested backyard chickens also be addressed at the special worksession meeting. Councilmember Holden asked if all potholes have been filled in the City. Public Works Director/City Engineer Blomstrom reported crews were still working to fill all of the potholes in the City. Councilmember Holden questioned when this work would be done. Public Works Director/City Engineer Blomstrom stated he would receive a schedule and would report back to the Council in his administrative update on Friday. ARDEN HILLS CITY COUNCIL – JUNE 22, 2020 20 Councilmember Holden inquired when the City would hear back on the grant for the Mounds View Trail. Public Works Director/City Engineer Blomstrom stated this would occur later this summer or early fall. Councilmember Holden requested further information regarding the tennis court crack sealing. Public Works Director/City Engineer Blomstrom reported staff was picking up some new material on Tuesday, June 23rd and staff would finish up the courts on Floral later this week. Councilmember Holden stated Joe Lux retired from Ramsey County. She thanked Mr. Lux for all of his great work on behalf of the City of Arden Hills. Councilmember Holden discussed the dropping price of asphalt at this time and recommended this be further addressed by the Council at the special worksession meeting. Mayor Grant concurred. Councilmember Holden requested the 911 information that was provided to the City Council be provided to Arden Hills residents. City Administrator Perrault stated he could post this information on the City’s website and could draft an article for the upcoming newsletter. Councilmember Holden recommended this information also be posted onto the City’s Facebook page. Mayor Grant commented there was a protest march that occurred last Saturday and the final destination was the Arden Hills City Hall. He noted portions of County Road 96 was closed during the peaceful demonstration. ADJOURN MOTION: Mayor Grant moved and Councilmember Scott seconded a motion to adjourn. A roll call vote was taken. The motion carried unanimously (5-0). Mayor Grant adjourned the Regular City Council Meeting at 10:24 p.m. __________________________ __________________________ Julie Hanson David Grant City Clerk Mayor Approved: July 27, 2020 CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL WORK SESSION JUNE 29, 2020 5:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the Special City Council meeting at 5:30 p.m. Note: On March 20th, the Mayor signed a determination allowing Councilmembers to participate in City Council meetings via telephone pursuant to State Statute 13D.021 Present via Telephone: Mayor David Grant; Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Steve Scott Absent: None Also present: City Administrator Dave Perrault via telephone: Ramsey County Undersheriff Jeff Ramacher, Commander Phil Baebenroth 1.AGENDA ITEMS A.Policing in the City of Arden Hills Mayor Grant stated the Council would like to make sure they understand what is happening with policing in the city and discuss possible changes. He asked if the Sheriff’s department had procedures to de-escalate situations or if it was left to the officer in the field based upon circumstances. Undersheriff Ramacher said he is the Undersheriff of the Patrol Division for the Sheriff’s department that serves seven contract cities including Arden Hills. His responsibility is to act as the “Chief of Police” for the contract cities and provide oversight to the Patrol operation. Commander Baebenroth introduced himself Commander in the Public Safety Services Division. He has been with the Sheriff’s Office for ten years. Undersheriff Ramacher went on record to say the Sheriff’s Office is sickened by the George Floyd incident and no members of the Department condone the behavior of the officers involved. The men and women of the Department work tirelessly day in and day out to gain public trust and ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – JUNE 29, 2020 2 confidence. They believe the selection of deputies is paramount in preventing things like that from happening. They have a community outreach and recruitment team that recruits members into the Sheriff’s office. They have a long history of diversity within the Sheriff’s office. Many staff spend a significant amount of time working in the jail which gives them the opportunity to learn de-escalation techniques. He felt it was important for the public to recognize their department is different from a lot of others in that sense. Undersheriff Ramacher continued by saying de-escalation is referenced in a number of their policies but doesn’t have its own specific policy. But it is the backbone of their training. Commander Baebenroth said de-escalation techniques are incorporated into almost every aspect of training. They conduct scenarios with a role player of a person in crisis and have the deputies respond to the situation to de-escalate it. Some of the past training includes suicidal persons where the deputy has to use verbal de-escalation skills, stressing care, compassion and empathy. It is also incorporated in the use of force training and they always try to de-escalate any situation. Some deputies participate in a 35 hour crisis intervention course and they help train the rest of the staff. They also stress things like using cover and concealment (keeping a physical structure in between you and the person you’re interacting with) and the importance of maintaining distance, along with a normal speaking tone. Undersheriff Ramacher noted that they are in the process of revising some of their policies to update language. The likely place for a de-escalation section will be within their use of force policy. Mayor Grant felt if the de-escalation was a section of its own that would bring it to the forefront of a deputy’s knowledge. Undersheriff Ramacher responded that de-escalation has been engrained in their training for years, it’s a matter of putting it into technical terms into one of their documents. Mayor Grant asked if the City would have input or get a copy of the de-escalation policies. Undersheriff Ramacher replied that he could show them the language prior to it being okayed by the Sheriff. Councilmember Holmes said some departments are thinking about sending unarmed officers or social workers to certain situations that aren’t violent. She wondered if their department had started considering situations where a fully armed officer doesn’t go to a situation that could escalate because the officer has a weapon. Undersheriff Ramacher said they haven’t considered that but they have different units that are unarmed like Community Service Officers that work with the homeless. They utilize some of those approaches already but they do not have plans to change the way they operate in response to calls for service within the contract cities. Undersheriff Ramacher noted they have a number of different types of personnel within the Sheriff’s office. Reserve Deputies are volunteers, Community Affairs Officers are volunteers and ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – JUNE 29, 2020 3 Community Service Officers that wear a similar uniform and drive a vehicle with Sheriff’s Office markings. They are currently not exploring a major change in how they serve the community with regard to the call system. Councilmember Holmes mentioned the police department in Duluth has started using social workers in non-violent situations. Councilmember Scott asked if they could discuss specific policies to interact with an individual that can’t speak English. Undersheriff Ramacher replied that they have an array of diversity, (department wide about 30%), so when scenarios happen someone is typically summoned to the scene that can speak the language. Deputies are also trained in non-verbal cues and intervention techniques. More and more deputies are being trained to recognize individuals with challenges such as autism. Councilmember Holden said through the years there have been issues with neighbors fighting and in most instances a Community Service Officer was brought along to work things out. She wondered if that was still happening. Undersheriff Ramacher said they do have a community section that includes crime prevention, community affairs, chaplains, and some volunteers. After many calls for service to situations like Councilmember Holden described they often get handled by a crime prevention officer. But it would be handled on a case by case basis. Mayor Grant asked for a description of the Ramsey County policy on the use of choke holds where less than lethal force could be used. Undersheriff Ramacher replied that the current policy doesn’t specifically address chokeholds or strangleholds but through the course of training it has always been taught that any type of chokehold or stranglehold must have deadly force criteria. For example, if someone is wrestling an officer for a gun there could be an appropriate use of a chokehold because there is deadly force criteria. They are in the process of adding the following to their policy: “Deputies shall not use chokeholds, strangleholds or any other tactic that restricts oxygen or blood flow to the head or neck unless in a death force situation”. Commander Baebenroth added that the current policy talks about restraint techniques. In training they use restraint techniques that do not impair respiration and discuss the dangers of positional asphyxia to ensure deputies are aware that people can die if they’re not allowed to breathe adequately. Mayor Grant asked how the new policy would be put into the current manual. Undersheriff Ramacher said it would be put into the Use of Force policy, which is very comprehensive and is currently 14 pages long. Mayor Grant asked if they could share a copy of the policy manual with the City. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – JUNE 29, 2020 4 Undersheriff Ramacher said he would check with the Sheriff to see if it could be shared with the Council but it probably wouldn’t be shared with the public. Mayor Grant suggested it be shared with the City Administrator and Councilmembers could read it if they wished. Mayor Grant asked if they could describe the types of force in their continuum and what can be used to respond to specific types of resistance. Commander Baebenroth responded they use a reasonable control options matrix with the ultimate objective of every law enforcement encounter to avoid or minimize injury. The policy relies on the Fourth Amendment ruling about objective reasonableness. They factor in the totality of all the circumstances and the range of options that a deputy may have to use in the intense split- second decisions. Any situation is constantly re-evaluated and they respond as the situation changes. Some of the factors used to determine what is reasonable force are immediacy and severity of the threat to the deputies and others, conduct of the individual as perceived by the deputy at the time, age, size, strength, injuries, level of fatigue, number of deputies and subjects on the scene, if the suspect is under the influence of drugs or alcohol, mental capacity, if weapons are involved, if backup is available, and seriousness of the offense. Mayor Grant wondered how large the force continuum chapter was in the manual. Commander Baebenroth said there are 85 pages that he presents to deputies at their initial hire. Councilmember Holden mentioned there is possible legislation regarding chokeholds and asked how they would respond to it. Undersheriff Ramacher said the wording he read earlier would be put into their policy very soon, regardless of whether the legislature deals with it or not. Mayor Grant asked if there were policies that permit officers to intervene to stop excessive use of force and what would the repercussions be if an officer should do that. Undersheriff Ramacher stated their policy says that any deputy present and observing another deputy use force that is clearly beyond that which is objectively reasonable under the circumstances shall, when in a position to do so, intercede and prevent the use of force. The deputy who observes the use of force that exceeds the force permitted by law should report their observations to their supervisor. It is the expectation that staff does that. He has confidence that would happen in the Ramsey County Sheriff’s Office. Councilmember Holmes asked if they could give an example of when a sheriff’s deputy did intervene in a situation where one officer was exceeding the force and another officer de-escalated that. Undersheriff Ramacher replied that over the years he could give many examples where a deputy was becoming agitated and other deputies have stepped in. The expectation is that when deputies ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – JUNE 29, 2020 5 are on scene and observe a co-worker that might have a fuse getting a little short, they step in and take over. That is part of the de-escalation they train for. Councilmember Holden asked if there were repercussions for officers that report excessive force. Undersheriff Ramacher didn’t feel it exists in the Sheriff’s department. He said size of the department makes a difference, and the deputies have worked with a diverse group of people in the jail so he felt their skill set is above and beyond other departments. He felt times where a person gets under an officer’s skin doesn’t happen as often at the Sheriff’s department because of their previous experience. Mayor Grant asked if there were a circumstance that an officer would shoot at a moving vehicle. Undersheriff Ramacher replied there is and there have been a couple of scenarios that occurred. It is extremely rare, but there is a place for it if the deputy is in fear of great bodily harm. He could recall two incidences in the last 24 years. Mayor Grant asked for comment about exhausting all reasonable means before resorting to deadly force. Commander Baebenroth said that is what they train, to use reasonable means and a wide variety of options to choose from in any given situation. The policy mirrors the state statute, but they consider it to be a last resort. They will evaluate the situation and hopefully only have to use their words to get out of a situation using the minimum force necessary. Mayor Grant asked what the requirements are once an officer unholsters a firearm before discharging the firearm. Undersheriff Ramacher responded that when feasible, and if doing so wouldn’t increase the danger to the deputy or others, they should issue a verbal warning before using deadly force. But there is a lot of gray in that depending on the situation. Deputies are trained to use verbal commands. Councilmember Holmes asked what the policy is prior to entering a person’s home. Undersheriff Ramacher replied that he couldn’t envision a policy that could cover every scenario. Most of the time they will announce their presence because it’s safer for the officer and the others involved. But there is also “tactical consideration” depending on the call, it might not be reasonable to announce their presence. They do want officers to identify themselves if it doesn’t make the situation more dangerous. Councilmember Holmes asked if they would burst into a home without announcing themselves and without a search warrant. Undersheriff Ramacher said it would probably be poor judgement to do that. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – JUNE 29, 2020 6 Mayor Grant asked the number of times they are in people’s homes when they have a warrant. Undersheriff Ramacher responded that responding to a 911 call wouldn’t involve a warrant, but other times they may have an arrest warrant. He said it is fairly rare to not announce themselves unless it would be more dangerous to the officer or there were tactical considerations. He felt about 90% of the time they announced themselves. Mayor Grant said there’s been talk about reporting use of force and if deadly force is used that a database be created in order to look back on situations and trends. Does the Ramsey County Sheriff’s Office keep any statistics on use of force by an officer? Undersheriff Ramacher said there is a policy that says any use of force should be documented promptly, completely and accurately in an appropriate report depending on the nature of the instance. The Deputy should articulate the factors perceived and why they believed the force was reasonable under the circumstance. They have a robust records management system purchased in 2015 that allows them to regularly document specific types of use of force. Beginning in 2021 all police departments will be federally mandated use the National Incident Based Recording System (NIBRS). They were one of the first 8 agencies in Minnesota to go to that system, and they’ve been using it for almost two years. He noted that use of force in the Sheriff’s Department is fairly rare, as are complaints. Mayor Grant said he can attest that reports are lengthy and detailed. He asked if they could run a report by a particular level of force and also by officer. Undersheriff Ramacher indicated he would have to speak to the commander in charge of records management to see if they can search by officer. But types of force can be reported. Mayor Grant asked if they could get back with the answer to reports by officer. Councilmember Holden asked how they know if they have an officer that has been reprimanded for excessive force. Undersheriff Ramacher explained there were two different things they were talking about, one was if they received a complaint on an officer for unreasonable use of force – that would go through internal affairs with an investigation conducted. Officers use force in various ways every day, whether it’s an escort hold to walk to a squad car, handcuffing, displaying a taser etc. When reading reports and evaluating calls they review what is appropriate, along with body cam footage. When an officer is using reasonable force appropriately there’s no reason to hold that against them and make a list of that happening. When it crosses into being unreasonable, things change. They have an inspector that is tasked with reviewing every use of force and making an official determination on whether that use of force was reasonable or not. That has been done informally for years but they wanted to be more accountable. Councilmember McClung asked what is the policy of when the officers have to have their body camera activated. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – JUNE 29, 2020 7 Undersheriff Ramacher replied that when they are dispatched to a call they are required to activate their camera. Typically, when they get a call and get into their squad car they are required to activate the body camera and the in-car camera system. When they trip the switch to turn on their red lights and siren the camera system recording automatically starts. Councilmember McClung asked for a description of deputy compliance with activating the cameras. Undersheriff Ramacher explained the body cameras were a welcome piece of equipment to deputies. It’s a tool that shows the public that they are out there doing the right thing. They want to be accountable to the citizens. They had a very short learning curve for officers getting used to turning them on. It is very rare that someone forgets to turn the camera on, but when that happens it is typically because they are thrust into a situation and didn’t have a chance to turn it on. Councilmember McClung noted that until recently Minneapolis’ policy would allow an officer to review body camera footage prior to writing a report. He wondered what the procedure is for the Sheriff’s Department. Undersheriff Ramacher said they do allow deputies to review body camera footage prior to writing a report. They haven’t looked at changing that but the majority of the time they don’t review it. A longer incident may be looked at to refresh their memory. The Minnesota Police Officers Association is a proponent of allowing officers to review body camera footage. He personally felt it was reasonable. Councilmember Scott wondered if any schools within the contract cities had asked to remove the school resource officer. Undersheriff Ramacher replied not as of yet and they don’t anticipate it happening. They have seven school resource officers within the contract cities serving Mounds View School District and the 916 School District. He is hopeful the relationships will continue. Councilmember Scott noted that he felt it was important for the communities for the Sheriff’s Department to take an interest in talking on a one to one basis with the residents. Councilmember McClung said in his day to day work he works closely with law enforcement and knows there are a lot of good officers out there and he appreciates those that are protecting us. He said he was sorry that when there is a bad apple it hurts all of them. His interaction with law enforcement has been positive and he thought the things they said make sense, but if he had different experiences with law enforcement he might not be as forgiving and as quick to trust. He thought they have an excellent crop of deputies but like it or not, those doing good each day are having their reputation sullied. He wondered what more they can do to try to bring trust back to some other members of the community. Undersheriff Ramacher thanked Councilmember McClung for his comments. He said they have done a lot of work but have more to do. He felt no one anticipated where we are with regard to what has happened in Minnesota and the nation. All they can do is continue to try to gain the public’s trust by doing the right thing – treating people with kindness and respect, going into the ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – JUNE 29, 2020 8 community to teach people about law enforcement and how they do their job, community engagement. They have a strong community outreach program to communities of color and continue to work in that realm to do better. Councilmember Holmes asked if the union contract says it can’t be revealed to the public if an officer was reprimanded or leaves the department, and the officer can get a job with another department without anyone knowing what happened. Undersheriff Ramacher said they have three distinct groups within the Sheriff’s office represented by Law Enforcement Labor Services (LELS): Deputies, Sergeants and Commanders. Within Minnesota state law there is a statute called the Peace Officers Discipline Procedures Act, commonly known as the Peace Officers Bill of Rights. It governs the rights that a peace officer has with regard to facing discipline. Also, all of the unions belong to the Legal Defense Fund that provides legal counsel if they are accused of a criminal offense or involved in a disciplinary proceeding. Undersheriff Ramacher continued by saying the State of Minnesota leads the nation on oversight of police officers. The Minnesota Police Officers Standards and Training was one of the first licensing authorities in the nation, and within each department there are internal affairs procedures. Councilmember Holmes asked if they disclose if an officer that leaves the department has been fired or disciplined to other public safety departments so the hiring department will know that individual has been involved in some type of problem. Undersheriff Ramacher said they don’t voluntarily disclose that because that is one of the things covered by law in the Discipline Procedures Act, but Minnesota requires that each agency does a background investigation and they will reach out to the last employer. Most of the time the information is conveyed to the new department. It’s rare that someone can retain a job in the field if they’ve been convicted of a crime or the subject of major discipline. Councilmember Holmes wondered if it were more of a legislative issue than a union one. Undersheriff Ramacher agreed that is was because the police officer rights are governed by law. Councilmember Holden asked for more information about minority training in the past. Undersheriff Ramacher stated that upwards of 31% of staff in the Sheriff’s office are persons of color, so they have a long history of diversity within the office to be reflective of the community. Bill Finney has been in law enforcement for 40+ years and the relationships he has built along with the diverse work force helps them become stronger in that area. They’ve had a number of people of different ethnicities that have been doing work with minority groups for many years. Mayor Grant again requested a copy of the Sheriff’s manual be given to the City, noted they will be highlighting a section regarding de-escalation and add a paragraph regarding chokeholds and lethal force. He also asked to know if they can report by officer with their current system. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – JUNE 29, 2020 9 Mayor Grant stated the situation with George Floyd was tragic and wrong and the wrong four individuals got involved in the situation. He felt the Council understands the need for policing but it will be important for Ramsey County to interact with the community to regain trust, especially with minorities. He encouraged them to find other avenues for proactive policing. He asked if they had met with other cities in Ramsey County regarding these issues. Undersheriff Ramacher replied that the Sheriff has regular contact with the St. Paul Police Chief, he personally belongs to the Ramsey County Chiefs of Police Association and this will be a major topic of discussion. They met with Shoreview a couple of weeks ago and have requests from other cities to meet with them and there will likely be a larger community forum type meeting in the future. Mayor Grant thanked Undersheriff Ramacher and Commander Baebenroth for taking the time to educate the Council on their policies. City Administrator Perrault noted that a subsequent meeting will be held with some of the people that helped organize the march between Shoreview and Arden Hills and said they are looking at a time frame for that in mid-late July. There will also potentially be a community meeting with the Ramsey County Sheriff’s office. Mayor Grant explained the organizers of the march would like some time to address the Council at a work session, and Administrator Perrault is working to set that up. His understanding is that they want to express their feelings as minority members of the public and the challenges they see themselves facing so the Council can have that point of reference as they make decisions. He didn’t get the impression they wanted to ask questions regarding particular policing matters. Rather than approaching the Council at a regular meeting as part of public comments they would like to discuss their issues at a work session. Councilmember Holmes wondered if there would be a meeting for residents to discuss policing questions. Mayor Grant responded that perhaps staff should draft a response back to the residents that have emailed with questions regarding the Sheriff’s Department. Councilmember Holden noted that she had requested that the City Administrator contact the people that had emailed to let them know this was a topic at tonight’s meeting. City Administrator Perrault replied that he had notified everyone that had sent a question or made a comment to the City about the meeting, along with how to dial in to listen. Mayor Grant said he thought it would be appropriate to send a written summary to those same people in case they weren’t able to attend, staff was directed to do so. Councilmember McClung said this is an important topic and there is broader interest than just those that have emailed. He felt in the longer term it would be important to have community involvement in a meeting down the road. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION – JUNE 29, 2020 10 Mayor Grant suggested they invite the Ramsey County Sheriff to address the Council at a regular meeting in July or August that would potentially draw more people to listen, even though it would be virtual. Councilmember McClung said he would like to see an opportunity for more interaction between residents and the command staff of the Sheriff’s Department. Mayor Grant thought perhaps they could have a meeting with other contract cities at a large venue and invite the public. Councilmember Holden said she’d like to hear from the organizers of the march first before they plan another meeting. She wasn’t sure what issues they would discuss at a second meeting with the Sheriff’s Department that wasn’t covered tonight. Mayor Grant asked staff to see if they could schedule the march organizers to come to the July work session. ADJOURN MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to adjourn. A roll call vote was taken. The motion carried unanimously (5-0). Mayor Grant adjourned the Special City Council meeting at 7:36 p.m. __________________________ __________________________ Jolene Trauba David Grant Deputy Clerk Mayor CONSENT ITEM 6A MEMORANDUM DATE: July 27, 2020 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst SUBJECT: Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider A. Approve Claims and Payroll or B. Reject Claims and Payroll Background Payroll is processed biweekly and accounts payable is processed weekly. Budget Impact NA Attachments 2020 Payroll #13 ……………………………………………………………. $87,140.53 2020 Payroll #14 ……………………………………………………………. $110,184.63 2020 Payroll #15 ……………………………………………………………. $89,946.76 Total Payroll $287,271.92 Paid Claims---6/13/2020 through 07/17/2020 (Check Nos. 49386-49428 and ACH Checks) ……………………………... $574,183.90 Total Accounts Payable $574,183.90 Total Claims $861,455.82 CITY OF ARDEN HILLS PAYROLL # 13 CHECKS DATED: 06/26/20 Biweekly: 06/06/20 - 06/19/20 EMPLOYEE DEDUCTIONS AMT.Payment Method FIT 6,369.97 EFT SIT 3,003.21 EFT FICA Oasdi 4,546.56 EFT FICA Medicare 1,063.32 EFT TOTAL TAXES 14,983.06 Health Premium 1,687.95 A/P Check* Dental Premium 313.54 A/P Check* FSA Health Care Reimb. 0.00 A/P Check* FSA Dependent Care Reimb. 0.00 A/P Check* TOTAL FLEXIBLE SPENDING 2,001.49 HSA Health Saving 353.33 Health Care Savings Plan-Retirement 0.00 EFT Health Care Savings Plan-2% 482.87 EFT Health Care Savings Plan-4% 311.62 EFT TOTAL HEALTH SAVINGS 1,147.82 PERA 4,325.83 EFT ICMA 2,725.77 EFT Central Pension Fund-Union 514.56 A/P Check* MN State Retirement System 750.00 EFT TOTAL RETIREMENT 8,316.16 IUOE 49 Dues (Union) 122.50 A/P Check* LTD/STD Insurance 0.00 A/P Check* PERA Life Insurance 32.00 A/P Check* Life/Addl/Dep Life 132.94 A/P Check* Life/Addl non-tax 35.70 A/P Check* UNUM 19.51 A/P Check* AFLAC 22.76 EFT TOTAL VOLUNTARY 365.41 Total Employee Deductions 26,813.94 Net Payroll 0.00 Direct Deposit 49,323.91 EFT Gross Payroll Tie-Out 76,137.85 Plus City Paid Benefit 11,002.68 TOTAL PAYROLL COST 87,140.53 FICA TIE-OUT Gross Payroll 76,137.85 Less Total FSA 2,001.49 Less Total H.SA 1,147.82 Less Voluntary Ins 58.46 Plus ICMA Employer 401.46 Net P/R Subject to FICA 73,331.54 FICA Oasdi @ 6.20% 4,546.56 FICA Medicare @ 1.45% 1,063.32 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax Deposit Service. Transfers are typically made up to two days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. CITY BENEFIT 4,546.56 1,063.32 5,609.88 0.00 0.00 0.00 0.00 0.00 4,991.34 401.46 5,392.80 0.00 0.00 CITY OF ARDEN HILLS PAYROLL # 14 CHECKS DATED: 07/10/20 Biweekly: 06/20/20 - 07/03/20 EMPLOYEE DEDUCTIONS AMT.Payment Method FIT 6,910.44 EFT SIT 3,213.06 EFT FICA Oasdi 4,743.28 EFT FICA Medicare 1,109.33 EFT TOTAL TAXES 15,976.11 Health Premium 1,687.95 A/P Check* Dental Premium 313.54 A/P Check* FSA Health Care Reimb. 0.00 A/P Check* FSA Dependent Care Reimb. 0.00 A/P Check* TOTAL FLEXIBLE SPENDING 2,001.49 HSA Health Saving 353.33 Health Care Savings Plan-Retirement 0.00 EFT Health Care Savings Plan-2% 533.68 EFT Health Care Savings Plan-4% 325.17 EFT TOTAL HEALTH SAVINGS 1,212.18 PERA 4,514.82 EFT ICMA 2,698.91 EFT Central Pension Fund-Union 537.60 A/P Check* MN State Retirement System 750.00 EFT TOTAL RETIREMENT 8,501.33 IUOE 49 Dues (Union) 122.50 A/P Check* LTD/STD Insurance 1,221.46 A/P Check* PERA Life Insurance 32.00 A/P Check* Life/Addl/Dep Life 132.94 A/P Check* Life/Addl non-tax 35.70 A/P Check* UNUM 19.51 A/P Check* AFLAC 22.76 EFT TOTAL VOLUNTARY 1,586.87 Total Employee Deductions 29,277.98 Net Payroll 0.00 Direct Deposit 50,097.20 EFT Gross Payroll Tie-Out 79,375.18 Plus City Paid Benefit 30,809.45 TOTAL PAYROLL COST 110,184.63 FICA TIE-OUT Gross Payroll 79,375.18 Less Total FSA 2,001.49 Less Total H.SA 1,212.18 Less Voluntary Ins 58.46 Plus ICMA Employer 401.46 Net P/R Subject to FICA 76,504.51 FICA Oasdi @ 6.20% 4,743.28 FICA Medicare @ 1.45% 1,109.33 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax Deposit Service. Transfers are typically made up to two days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. 103.20 103.20 1,703.13 5,209.40 401.46 5,610.86 17,539.65 1,703.13 5,852.61 16,903.30 636.35 CITY BENEFIT 4,743.28 1,109.33 CITY OF ARDEN HILLS PAYROLL # 15 CHECKS DATED: 07/24/20 Biweekly: 07/04/20 - 07/17/20 EMPLOYEE DEDUCTIONS AMT.Payment Method FIT 6,787.44 EFT SIT 3,152.46 EFT FICA Oasdi 4,693.51 EFT FICA Medicare 1,097.70 EFT TOTAL TAXES 15,731.11 Health Premium 1,687.95 A/P Check* Dental Premium 313.54 A/P Check* FSA Health Care Reimb. 0.00 A/P Check* FSA Dependent Care Reimb. 0.00 A/P Check* TOTAL FLEXIBLE SPENDING 2,001.49 HSA Health Saving 353.33 Health Care Savings Plan-Retirement 0.00 EFT Health Care Savings Plan-2% 500.28 EFT Health Care Savings Plan-4% 367.10 EFT TOTAL HEALTH SAVINGS 1,220.71 PERA 4,483.07 EFT ICMA 2,716.64 EFT Central Pension Fund-Union 537.60 A/P Check* MN State Retirement System 750.00 EFT TOTAL RETIREMENT 8,487.31 IUOE 49 Dues (Union) 122.50 A/P Check* LTD/STD Insurance 0.00 A/P Check* PERA Life Insurance 32.00 A/P Check* Life/Addl/Dep Life 132.94 A/P Check* Life/Addl non-tax 35.70 A/P Check* UNUM 19.51 A/P Check* AFLAC 22.76 EFT TOTAL VOLUNTARY 365.41 Total Employee Deductions 27,806.03 Net Payroll 0.00 Direct Deposit 50,775.26 EFT Gross Payroll Tie-Out 78,581.29 Plus City Paid Benefit 11,365.47 TOTAL PAYROLL COST 89,946.76 FICA TIE-OUT Gross Payroll 78,581.29 Less Total FSA 2,001.49 Less Total H.SA 1,220.71 Less Voluntary Ins 58.46 Plus ICMA Employer 401.46 Net P/R Subject to FICA 75,702.09 FICA Oasdi @ 6.20% 4,693.51 FICA Medicare @ 1.45% 1,097.70 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax Deposit Service. Transfers are typically made up to two days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. CITY BENEFIT 4,693.51 1,097.70 5,791.21 0.00 0.00 0.00 0.00 0.00 5,172.80 401.46 5,574.26 0.00 0.00 Accounts Payable User: Printed: Pang.Silseth 7/22/2020 4:58 PM Checks by Date - Detail by Check Date Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0192 Grainger Inc 06/19/2020ACH 9556810985 Parts 92.80 92.80Total for this ACH Check for Vendor 0192: 0230 MTI Distributing Co. Inc.06/19/2020ACH 1260433-00 Parts 634.65 634.65Total for this ACH Check for Vendor 0230: 0292 Oxygen Service Company Inc.06/19/2020ACH 3466398 May Rental 26.04 26.04Total for this ACH Check for Vendor 0292: 0327 Staples Inc.06/19/2020ACH 3448345267 Supplies 10.09 3448402553 Supplies 29.77 3448477106 Supplies 7.09 46.95Total for this ACH Check for Vendor 0327: 0761 Electric Pump Inc 06/19/2020ACH 0068357-IN Lift Station #10 2,869.76 2,869.76Total for this ACH Check for Vendor 0761: 1125 Bolton & Menk Inc.06/19/2020ACH 251734 Planning Services to May 15th PC 19-002 60.00 251734 Planning Services to May 15th 300.00 251734 Planning Services to May 15th PC 20-004 120.00 251734 Planning Services to May 15th PC 20-008 60.00 251734 Planning Services to May 15th PC 19-020 60.00 600.00Total for this ACH Check for Vendor 1125: 1252 Campbell Knutson - Attorneys at Law 06/19/2020ACH 3231G-0520 May Legal Services 46.50 3231G-0520 May Legal Services 108.50 3231G-0520 May Legal Services 1,612.00 3231G-0520 May Legal Services 356.50 3231G-0520 May Legal Services 46.50 3231G-0520 May Legal Services 155.00 3231G-0520 May Legal Services 542.50 2,867.50Total for this ACH Check for Vendor 1252: 1630 Pomp's Tire Service Inc.06/19/2020ACH 210475382 Service to Loader #85103 884.00 Page 1AP Checks by Date - Detail by Check Date (7/22/2020 4:58 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 884.00Total for this ACH Check for Vendor 1630: 2851 MC Tool & Safety Sales Inc.06/19/2020ACH 007377 Jackets-Building 310.00 007809A Blade 580.00 890.00Total for this ACH Check for Vendor 2851: 6987 Cities Digital 06/19/2020ACH 48916 Document Scanning 916.00 916.00Total for this ACH Check for Vendor 6987: 7025 On Site Companies -OSSTC Inc.06/19/2020ACH 939729 Restrooms 6/13-7/10 622.00 622.00Total for this ACH Check for Vendor 7025: 8029 MMKR & Corp. PA 06/19/2020ACH 48368 2019 Audit Services 190.00 48368 2019 Audit Services 100.00 48368 2019 Audit Services 215.00 48368 2019 Audit Services 190.00 48368 2019 Audit Services 190.00 48368 2019 Audit Services 190.00 1,075.00Total for this ACH Check for Vendor 8029: ALPI Allegra Print & Imaging Inc.06/19/2020ACH 161171 June Newsletter 1,549.49 1,549.49Total for this ACH Check for Vendor ALPI: JOHC Johnson Controls Inc.06/19/2020ACH 1-96871201700 Pump Service 4,414.40 4,414.40Total for this ACH Check for Vendor JOHC: ADVS Advantage Signs & Graphics Inc 06/19/202049386 42481 Signs 242.75 242.75Total for Check Number 49386: UB*00420 Gabriel or Heather Anderson 06/19/202049387 Refund Check 009931-000, 1139 Karth Lake Drive 177.98 177.98Total for Check Number 49387: 0131 Beisswenger's Do It Best 06/19/202049388 316809 Supplies 23.58 23.58Total for Check Number 49388: 1033 Comcast 06/19/202049389 44271.0720 Service 6/21-7/20 6.60 98681.0620 Service 6/5-7/4 163.34 169.94Total for Check Number 49389: 10405 Daley Electric LLC 06/19/202049390 200198 Disconnect Ice Rink Shack 173.00 Page 2AP Checks by Date - Detail by Check Date (7/22/2020 4:58 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 173.00Total for Check Number 49390: 0841 Ehlers & Associates Inc.06/19/202049391 83654 TCAAP-May 66.25 83711 2018 Bonds 97.50 83711 2018 Bonds 652.50 816.25Total for Check Number 49391: 4999 Hirshfield's Paint Mfg. Inc.06/19/202049392 0005871-IN Field Striping 1,593.90 1,593.90Total for Check Number 49392: UB*00419 Erica Isaac 06/19/202049393 Refund Check 002221-000, 1556 Arden Place 23.06 23.06Total for Check Number 49393: AR-M&B 2 M&B Services LLC 06/19/202049394 ROW 2018-00607 Escrow Refund: ROW 2018-00607, 1939 Thom Drive 1,000.00 1,000.00Total for Check Number 49394: 10236 Minnesota Petroleum Service 06/19/202049395 57347 Mechanics Hoist Repair 395.50 395.50Total for Check Number 49395: UB*00418 Jeffrey Nicholson 06/19/202049396 Refund Check 006082-000, 1810 Janet Court 104.03 104.03Total for Check Number 49396: 0155 Office of MN IT Services 06/19/202049397 W20050583 May Phones 736.17 736.17Total for Check Number 49397: 10279 Quadient Leasing USA Inc 06/19/202049398 N8326482 Q2 2020 Lease 1,297.71 1,297.71Total for Check Number 49398: 6748 Reliance Standard 06/19/202049399 154938.0720 July Insurance 1,644.11 1,644.11Total for Check Number 49399: 6225 Sand Creek EAP LLC 06/19/202049400 SDC1255-IN EAP Annual Contract 2,400.00 2,400.00Total for Check Number 49400: 10387 Ski Den Sports Inc 06/19/202049401 60245 Shirts 59.40 59.40Total for Check Number 49401: 10354 St. Paul Pioneer Press 06/19/202049402 520572589 Legal Notice PC 20-005 46.44 520572589 Legal Notice PC 20-003 42.14 Page 3AP Checks by Date - Detail by Check Date (7/22/2020 4:58 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 88.58Total for Check Number 49402: 28,434.55Total for 6/19/2020: 0382 ICMA Retirement Trust - 106944 06/26/2020ACH PR 20-13 PR Batch 00200.06.2020 ICMA Employee Percent 401PR Batch 00200.06.2020 ICMA Employee Percent 401 347.93 PR 20-13 PR Batch 00200.06.2020 ICMA Employer Percent 401PR Batch 00200.06.2020 ICMA Employer Percent 401 401.46 749.39Total for this ACH Check for Vendor 0382: 0387 ICMA Retirement Trust- #302482 06/26/2020ACH PR 20-13 PR Batch 00200.06.2020 ICMA Employee DeductionPR Batch 00200.06.2020 ICMA Employee Deduction 2,128.54 PR 20-13 PR Batch 00200.06.2020 ICMA Employee PercentPR Batch 00200.06.2020 ICMA Employee Percent 249.30 2,377.84Total for this ACH Check for Vendor 0387: 0453 Continental Research Corp.06/26/2020ACH 15551 Herbicide 2,160.00 2,160.00Total for this ACH Check for Vendor 0453: 0750 Verizon Wireless 06/26/2020ACH 9856405703 Service 6/11-7/10 1,085.73 1,085.73Total for this ACH Check for Vendor 0750: 0922 North Suburban Access Corporation 06/26/2020ACH 2020-094 May Service 800.75 800.75Total for this ACH Check for Vendor 0922: 0940 Zee Medical Services Inc.06/26/2020ACH 54052388 First Aid Supplies 270.90 270.90Total for this ACH Check for Vendor 0940: 10363 Minute Maker Secretarial 06/26/2020ACH M1084 CC Meeting 6/8 219.00 M1084 Planning Meeting 6/3 227.63 446.63Total for this ACH Check for Vendor 10363: 1785 EcoEnvelopes LLC 06/26/2020ACH 06252020 July 2020 UB Postage 296.67 06252020 July 2020 UB Postage 296.67 06252020 July 2020 UB Postage 296.66 890.00Total for this ACH Check for Vendor 1785: CANON Canon Financial Services Inc.06/26/2020ACH 21530796 Copier-July 1,215.08 21530796 Copier-July 214.42 1,429.50Total for this ACH Check for Vendor CANON: JOHC Johnson Controls Inc.06/26/2020ACH 1-96958089948 Water Heater Repair 1,147.00 1,147.00Total for this ACH Check for Vendor JOHC: Page 4AP Checks by Date - Detail by Check Date (7/22/2020 4:58 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0131 Beisswenger's Do It Best 06/26/202049403 320799 Supplies 4.29 4.29Total for Check Number 49403: 10347 Bituminous Roadways Inc.06/26/202049404 Hardcourts.pmt4 Hardcourt project pmt 4 -1,056.50 Hardcourts.pmt4 Hardcourt project pmt 4 21,130.00 20,073.50Total for Check Number 49404: 1032 Commercial Asphalt Co. Inc.06/26/202049405 200615 Asphalt 6/1-6/15 2,474.70 2,474.70Total for Check Number 49405: 5443 Metro Products Inc.06/26/202049406 152351 Supplies 239.59 239.59Total for Check Number 49406: 10406 Minnesota UI Fund 06/26/202049407 13333475 Q1 Unemployment 7981814 replace ck #49259 233.52 13333475 Q1 Unemployment 7981814 replace ck #49259 33.36 13333475 Q1 Unemployment 7981814 replace ck #49259 266.89 13333475 Q1 Unemployment 7981814 replace ck #49259 133.44 667.21Total for Check Number 49407: 0600 NCPERS Group Life Ins 06/26/202049408 315800072020 July Insurance 64.00 64.00Total for Check Number 49408: 0811 Ramsey County 06/26/202049409 FLEET-000565 Fuel Purchase-May 1,704.85 FLEET-000567 Service and Parts-May 1,398.01 FLEET-000567 Service and Parts-May 1,845.00 4,947.86Total for Check Number 49409: 10238 Roadkill Animal Control 06/26/202049410 6242020 Animal Control-April 99.00 99.00Total for Check Number 49410: 0336 T.A. Schifksy & Sons Inc.06/26/202049411 66014 Asphalt Purchase 6/11 269.34 269.34Total for Check Number 49411: 40,197.23Total for 6/26/2020: ACH001 US Bank 06/30/2020ACH ARVIM62020 TARGET 00006197 64.40 ARVIM62020 FLEET FARM 3100 149.96 BAUMG62020 WILLIAMS SCOTSMAN RPO 780.03 FRIDJ62020 AMZN MKTP US*MY5YE2QK2 AM 190.98 FRIDJ62020 PSN*MINNESOTA RWA MN Annual Dues 300.00 HANSJ62020 GPS*MUNICIPAL CLERKS AND 46.00 HANSJ62020 MINNESOTA STATE COLLEGES -50.00 Page 5AP Checks by Date - Detail by Check Date (7/22/2020 4:58 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription HANSJ62020 MINNESOTA STATE COLLEGES -275.00 MIKAT62020 APPLE.COM/BILL 0.99 MROSM62020 ECONOMIC DEVELOPMENT ASSO 295.00 MROSM62020 ECONOMIC DEVELOPMENT ASSO 125.00 PERRD62020 MENARDS E-COMMERCE 126.72 REBATE62020 US BANK REBATE -331.99 1,422.09Total for this ACH Check for Vendor ACH001: ACH002 Aflac 06/30/2020ACH 187767 Insurance Premiums- June 2020 45.52 45.52Total for this ACH Check for Vendor ACH002: ACH003 Pitney Bowes Inc.06/30/2020ACH 5242020 May Postage - fee 19.99 5242020 Apr Postage-Newsletter 793.08 813.07Total for this ACH Check for Vendor ACH003: ACH005 Minnesota Revenue-Sales & Use Tax 06/30/2020ACH 52020 May Sales/Use Tax 15.11 52020 May Sales/Use Tax -0.11 15.00Total for this ACH Check for Vendor ACH005: 2,295.68Total for 6/30/2020: 0285 Xcel Energy 07/10/2020ACH 690587218 5/14/20-6/15/20 497.42 690587218 5/14/20-6/15/20 1,867.16 690587218 5/14/20-6/15/20 1,430.13 690587218 5/14/20-6/15/20 46.97 690587218 5/14/20-6/15/20 1,007.00 690587218 5/14/20-6/15/20 1,836.28 690587218 5/14/20-6/15/20 235.04 6,920.00Total for this ACH Check for Vendor 0285: 0319 City of Roseville 07/10/2020ACH 229146 July IT Support 5,862.00 5,862.00Total for this ACH Check for Vendor 0319: 0320 Health Partners Inc.07/10/2020ACH 97791479 August Dental 1,263.40 1,263.40Total for this ACH Check for Vendor 0320: 0327 Staples Inc.07/10/2020ACH 3448624105 Supplies 17.16 3448624106 Supplies 24.99 3448731375 Supplies 98.97 3448731376 Supplies 22.96 3448731377 Supplies 11.69 3448731377 Supplies 627.99 3449253693 Supplies 44.12 3449253694 Supplies 47.46 895.34Total for this ACH Check for Vendor 0327: Page 6AP Checks by Date - Detail by Check Date (7/22/2020 4:58 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0382 ICMA Retirement Trust - 106944 07/10/2020ACH PR 20-14 PR Batch 00100.07.2020 ICMA Employer Percent 401PR Batch 00100.07.2020 ICMA Employer Percent 401 401.46 PR 20-14 PR Batch 00100.07.2020 ICMA Employee Percent 401PR Batch 00100.07.2020 ICMA Employer Percent 401 347.93 749.39Total for this ACH Check for Vendor 0382: 0387 ICMA Retirement Trust- #302482 07/10/2020ACH PR 20-14 PR Batch 00100.07.2020 ICMA Employee PercentPR Batch 00100.07.2020 ICMA Employee Deduction 222.44 PR 20-14 PR Batch 00100.07.2020 ICMA Employee DeductionPR Batch 00100.07.2020 ICMA Employee Deduction 2,128.54 2,350.98Total for this ACH Check for Vendor 0387: 0922 North Suburban Access Corporation 07/10/2020ACH 2020-041 March Service 584.75 584.75Total for this ACH Check for Vendor 0922: 1115 WSB & Associates Inc.07/10/2020ACH R-014152-000-9 Tennis Court-May 357.00 R-014908-000-7 Lake Valentine Rd Study-May 354.00 R-015394-000-6 2020 GIS Services-May 712.00 R-015447-000-5 Old Snelling & CR E-May 3,299.25 R-016063-000-1 Arden Oaks Drive-May 1,250.00 R-016064-000-1 2021 PMP-May 1,275.00 7,247.25Total for this ACH Check for Vendor 1115: 1183 Bauer Built Inc.07/10/2020ACH 180262889 Trailer Tire 130.76 130.76Total for this ACH Check for Vendor 1183: 12018 Achieve Services 07/10/2020ACH 24610 Shredding 31.50 31.50Total for this ACH Check for Vendor 12018: 1223 Adam's Pest Control Inc.07/10/2020ACH 3162927 July Pest Control 71.59 71.59Total for this ACH Check for Vendor 1223: 1330 MN CLN SERVICES Inc.07/10/2020ACH 0720NN01 June Janitorial 1,776.67 1,776.67Total for this ACH Check for Vendor 1330: 2851 MC Tool & Safety Sales Inc.07/10/2020ACH 7775AA Freight Charge Inv#007775 113.02 7981 Forestry Kit 145.50 258.52Total for this ACH Check for Vendor 2851: 5173 Badger Meter Inc.07/10/2020ACH 80056186 Q3 2020 Gateway Fees 216.00 216.00Total for this ACH Check for Vendor 5173: 5493 Jolene Trauba 07/10/2020ACH 70220 Mileage Reimbursement 45.34 45.34Total for this ACH Check for Vendor 5493: Page 7AP Checks by Date - Detail by Check Date (7/22/2020 4:58 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 5587 CES Imaging Inc.07/10/2020ACH INV115717 June Rental 60.00 60.00Total for this ACH Check for Vendor 5587: 5592 NovaCare Rehabilitation 07/10/2020ACH 844082432 Employment Physical 110.00 110.00Total for this ACH Check for Vendor 5592: 5681 Century Fence Company Inc.07/10/2020ACH 208719701 Freeway Park 1,955.00 1,955.00Total for this ACH Check for Vendor 5681: 6129 Fast Signs Inc.07/10/2020ACH 204-53607 Nameplate 56.00 204-53849 Nameplate 25.00 81.00Total for this ACH Check for Vendor 6129: 7025 On Site Companies -OSSTC Inc.07/10/2020ACH 950748 Restrooms Relocate 35.00 35.00Total for this ACH Check for Vendor 7025: 8032 Pace Analytical Field Svc Inc.07/10/2020ACH 1220-3375 April Survey 1,030.50 1220-3376 May Survey 855.50 1,886.00Total for this ACH Check for Vendor 8032: BOND Bond Trust Services Corp 07/10/2020ACH 56855 2018A 5,625.00 56855 2018A 35,875.00 41,500.00Total for this ACH Check for Vendor BOND: TOII Tokle Inspections Inc 07/10/2020ACH 07072020 June Electrical Inspections 2,345.60 2,345.60Total for this ACH Check for Vendor TOII: 7804 Barton Sand & Gravel Co 07/10/202049412 200615 Disposal Fee 6/9 300.00 300.00Total for Check Number 49412: CPF1 Central Pension Fund 07/10/202049413 184503.0620 June Pension 1,052.16 1,052.16Total for Check Number 49413: 0447 I.U.O.E Local 49 Benefit Fund-Insurance 07/10/202049414 0820BP3 August Insurance 8,855.00 0820NB4 August Insurance 1,527.00 10,382.00Total for Check Number 49414: 0390 INT'L Union Operating Engineers-Union Dues07/10/202049415 70720 July Dues 245.00 Page 8AP Checks by Date - Detail by Check Date (7/22/2020 4:58 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 245.00Total for Check Number 49415: AR-Kevi Kevin Tramm Construction Inc.07/10/202049416 GE 2018-00743 Escrow Refund: GE 2018-00743; 3663 Hamline Ave 2,835.61 2,835.61Total for Check Number 49416: 10330 Klein Underground LLC 07/10/202049417 50800 Repair-Arden View/Hamline Ave 7,500.00 50801 Repair-4235 Hamline Ave 1,637.25 9,137.25Total for Check Number 49417: 0495 Lake Johanna Fire Department Inc.07/10/202049418 746 2020 Fire Contract-2nd Half 310,493.22 310,493.22Total for Check Number 49418: AR-Lee 4 Lee Homes 07/10/202049419 ROW 2018-01228 Escrow Refund: ROW 2018-01228; 1953 Thom Drive 1,000.00 1,000.00Total for Check Number 49419: AR-Mezz Mike Mezzenga 07/10/202049420 TempCO 2018-005 Escrow Refund: TempCO 2018-00518; 1489 Bussard Ct 10,000.00 10,000.00Total for Check Number 49420: AR-Mohn Sara Mohn 07/10/202049421 PC 18-020 Escrow Refund: PC 18-020; 3385/3401 Snelling Ave 597.87 597.87Total for Check Number 49421: 10407 National Dusters 07/10/202049422 27905 Carpet and Floor Cleaning 3,085.00 3,085.00Total for Check Number 49422: 3100 Provident Life and Accident Ins Co 07/10/202049423 E0471136.0620 June Insurance 39.02 39.02Total for Check Number 49423: 0811 Ramsey County 07/10/202049424 PRMG-004437 1st Half 2020-Rental 28,757.00 PRMG-004437 1st Half 2020-Rental 6,390.50 PRMG-004437 1st Half 2020-Rental 14,378.50 PRMG-004437 1st Half 2020-Rental 14,378.50 PRRRV-001374 2020 Voting Systen 3,662.00 67,566.50Total for Check Number 49424: 0282 Republic Services Inc. #899 07/10/202049425 0899-003572833 June Recycling 8,181.00 8,181.00Total for Check Number 49425: AR-Rout Richard Routhe 07/10/202049426 PC 19-017 Escrow Refund: PC 19-017; 1261 County Rd E 831.26 831.26Total for Check Number 49426: Page 9AP Checks by Date - Detail by Check Date (7/22/2020 4:58 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 1300 UniFirst Corporation 07/10/202049427 090 0563697 June Service 134.46 134.46Total for Check Number 49427: AR-Univ1 Universal Services Inc.07/10/202049428 ROW 2020-00451 Escrow Refund: ROW 2020-00451; 1285 Grey Fox Rd 1,000.00 1,000.00Total for Check Number 49428: 503,256.44Total for 7/10/2020: Report Total (94 checks): 574,183.90 Page 10AP Checks by Date - Detail by Check Date (7/22/2020 4:58 PM) Page 1 of 2 CONSENT ITEM – 6B MEMORANDUM DATE: July 27, 2020 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director SUBJECT: 2020 2nd Quarter Financials Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Quarterly, city staff provides the City Council with a budget to actual update. Please find the attached General Fund, City-Wide Funds, permit data, and Investment Portfolio updates for review. Also attached is a summary of the potential financial impacts due to COVID-19 through the end of the quarter. The Council may choose to accept the reports as is or provide further direction. Discussion Investments - per the Investment Policy, our Benchmark Rate is the 4M plus Rate. At June 30, 2020 – this rate was 0.10% and our portfolio is averaging 2.10%. All of our investments are in government secured or government backed deposits. Utility billing cycles and CIP projects are taken into account when determining how much to invest and for how long. Basis of accounting – during the year, City books are kept on a cash basis which means that only items that are received are booked as revenue and items paid are booked as expenses. Adjustments for accruals, deferrals and other accounting requirements are made at year end. General Fund – The main source of revenue for the City is property taxes and these come in twice a year. Expenditures are at 41.9% of budget through the second quarter. Page 2 of 2 Other governmental funds, enterprise funds and internal service funds – Utility revenue for second quarter will be booked in July 2020 and annual transfers between funds will be booked later in the year. The allocation for insurance (Risk Management Fund) was completed in June. Potential COVID-19 impacts have not changed that much since our last review in May. Unemployment costs have increased as more claims have come in. CARES funding became available and Attachment E shows the current amount eligible for reimbursement. Staff is still reviewing the guidance to determine other eligible items. City Staff respectfully request the City Council review the quarterly updates for further discussion. Budget Impact None. Attachment Attachment A: Investment Portfolio Analysis Attachment B: General Fund Revenues and Expenditures Summary Attachment C: Other City Funds Revenues and Expenditures Summary Attachment D: Permit Data Attachment E: COVID-19 Financial Impacts CITY OF ARDEN HILLSSCHEDULE OF INVESTMENTSFOR THE MONTH ENDING JUNE 30, 2020Institution Description TypeWells Fargo - SecWells Fargo Securities Money MarketWells Fargo - SecMet Council Mpls-St Paul Municipal SecuritiesWells Fargo - AdvWells Fargo Advisors Money MarketWells Fargo - AdvState Bank of India Brokered CDWells Fargo - AdvBank of Baroda Brokered CDWells Fargo - AdvIberia Bank Brokered CDWells Fargo - AdvHanmi Bank Brokered CDWells Fargo - AdvHSBC Bank Brokered CDWells Fargo - AdvCeltic Bank Brokered CDRBCRBC Money MarketRBCCapital One Natl Assoc Brokered CDRBCCapital One Bk USA Brokered CDRBCGoldman Sachs Bk Brokered CDRBCSecurity Bank Brokered CDRBCBank of India NY Brokered CDRBCFifth Third Bk Cincinnati Brokered CDRBCOregon Sch Brds Assn Municipal SecuritiesRBCFirstbank PR Santurce Brokered CDRBCRaymond James Bank Brokered CDRBCSallie Mae Bk Brokered CDRBCNew York NY Taxable GO Bds Municipal SecuritiesRBCWells Fargo Bk Brokered CDRBCCity of NY, NY Tax GO Municipal SecuritiesRBCCitibank Nat'l Assoc Brokered CDRBCCapital One Natl Assn McLean VABrokered CDRBCBMO Harris Bk Brokered CDRBC WEALTHBank of Bluffs Brokered CDRBCMorgan Stanley Private Bank Brokered CDRBCJP Morgan Chase Brokered CDRBCCapital One Bk USA Brokered CDRBCMorgan Stanley Bk NA Brokered CDRBCEnerbank USA UT Brokered CDRBCState of Mississippi Municipal SecuritiesRBCSilvergate Bank Brokered CDRBCSan Marcos Tex Cons Municipal SecuritiesRBCNew York City NY Transit Municipal SecuritiesRBCPark Creek Co Met Dist CO Municipal SecuritiesRBCPalm Beach Fla Rev Municipal SecuritiesRBC WEALTHMichigan City ISD Municipal SecuritiesRBC WEALTHHawaii St GO Bds Municipal SecuritiesRBCState of Washington Municipal SecuritiesAffinity PlusMembership Savings Money MarketAffinity Plus60 Mo CD Brokered CDAffinity Plus60 Mo CD Brokered CDPMA4M General Money MarketPMA4MP General Money MarketPMA4M Payroll Money MarketPMA4M PIR Fund Money MarketPMA4M 2018A GO Bonds Money MarketPMATerm Series (369 days) Municipal SecuritiesPMATerm Series (4 months) Municipal SecuritiesPMATerm Series (3 months) Municipal SecuritiesTotal cash and investmentsUnadjustedMarket Value Deposits - Expenditures - Market Value Market Value Unrealized1/1/2020 Purchases Sales Transfers Interest 6/30/2020 6/30/2020 gain / loss-$ -$ -$ -$ 1,585.32$ 1,585.32$ 1,585.32$ -$ 150,349.50 - - - - 150,349.50 151,620.00 1,270.50 150,349.50 - - - 1,585.32 151,934.82 153,205.32 1,270.50 6,060.46$ 485,000.00$ (505,992.36)$ -$ 15,856.38$ 924.48$ 924.48$ (0.00)$ 240,249.60 - (240,000.00) - - 249.60 - (249.60) 171,177.84 - (171,000.00) - - 177.84 - (177.84) 246,195.60 - (245,000.00) - - 1,195.60 - (1,195.60) 243,040.80 - - - - 243,040.80 244,036.80 996.00 207,513.36 - - - - 207,513.36 207,614.79 101.43 - 245,000.00 - - - 245,000.00 247,734.20 2,734.20 1,114,237.66 730,000.00 (1,161,992.36) - 15,856.38 698,101.68 700,310.27 2,208.59 (399,828.00) 966,172.33 (642,395.73) - 76,051.40 - - - 100,092.00 - - - - 100,092.00 100,169.00 77.00 100,353.00 - - - - 100,353.00 100,214.00 (139.00) 245,970.20 - - - - 245,970.20 245,641.90 (328.30) 252,090.09 - - - - 252,090.09 253,026.33 936.24 - 246,000.00 - - - 246,000.00 246,000.00 - - 246,000.00 - - - 246,000.00 246,000.00 - 335,322.75 - - - - 335,322.75 340,646.10 5,323.35 251,392.89 - - - - 251,392.89 256,504.86 5,111.97 252,130.32 - - - - 252,130.32 256,629.66 4,499.34 250,292.51 - - - - 250,292.51 256,185.93 5,893.42 - 354,105.89 - - - 354,105.89 354,343.50 237.61 250,685.73 - - - - 250,685.73 259,067.07 8,381.34 464,638.50 - - - - 464,638.50 473,485.50 8,847.00 253,129.08 - - - - 253,129.08 262,582.86 9,453.78 102,355.00 - - - - 102,355.00 106,456.00 4,101.00 248,285.20 - - - - 248,285.20 248,374.48 89.28 141,170.61 - (141,000.00) - - 170.61 - (170.61) 247,577.98 - - - - 247,577.98 259,836.59 12,258.61 246,868.38 - (246,000.00) - - 868.38 - (868.38) 103,224.00 - - - - 103,224.00 108,526.00 5,302.00 151,935.00 - - - - 151,935.00 160,471.50 8,536.50 248,638.95 - - - - 248,638.95 263,588.91 14,949.96 420,112.00 - - - - 420,112.00 429,104.00 8,992.00 249,236.55 - (249,000.00) - - 236.55 - (236.55) 219,887.50 - - - - 219,887.50 230,125.00 10,237.50 399,504.00 - - - - 399,504.00 421,632.00 22,128.00 303,978.00 - - - - 303,978.00 309,981.00 6,003.00 395,319.60 - - - - 395,319.60 409,929.00 14,609.40 266,295.00 - - - - 266,295.00 270,697.50 4,402.50 415,957.50 - - - - 415,957.50 434,108.50 18,151.00 - 212,238.44 - - - 212,238.44 210,310.00 (1,928.44) 6,516,614.34 2,024,516.66 (1,278,395.73) - 76,051.40 7,338,786.67 7,513,637.19 174,850.52 387.28 - - - 1.94 389.22 389.22 - 110,717.69 - - - 1,098.73 111,816.42 111,816.42 - 281,469.49 - - - 2,793.19 284,262.68 284,262.68 - 392,574.46 - - - 3,893.86 396,468.32 396,468.32 - 2,252,053.01 8,969,562.42 (8,363,405.51) (791,154.11) 3,631.74 2,070,687.55 2,070,687.55 - 1,116,447.39 - - 800,000.00 4,768.49 1,921,215.88 1,921,215.88 - 0.00 655,666.60 (655,669.06) - 2.46 0.00 0.00 (0.00) - - - - - - - - (0.00) - - - - (0.00) (0.00) - 350,000.00 - (350,000.00) (8,845.89) 8,845.89 - - - 1,000,000.00 - (1,000,000.00) (5,095.90) 5,095.90 - - - - 1,000,000.00 - - - 1,000,000.00 1,000,000.00 - 4,718,500.40 10,625,229.02 (10,369,074.57) (5,095.90) 22,344.48 4,991,903.43 4,991,903.43 (0.00) 12,892,276.36$ 13,379,745.68$ (12,809,462.66)$ (5,095.90)$ 119,731.44$ 13,577,194.92$ 13,755,524.53$ 178,329.61$ CITY OF ARDEN HILLSSCHEDULE OF INVESTMENTSFOR THE MONTH ENDING JUNE 30, 2020UnadjustedMarket Value Market Value VarianceMaturity 6/30/2020 6/30/2020 6/30/2020Current 3,997,701.03$ 3,994,802.45$ (2,898.58)$ < 1 year 2,768,868.84 2,775,734.13 6,865.29 1-2 years 904,165.22 920,940.45 16,775.23 2-3 years 2,033,231.74 2,062,324.03 29,092.29 3-4 years 806,600.54 824,351.86 17,751.32 5+ years 3,066,627.55 3,177,371.61 110,744.06 13,577,194.92$ 13,755,524.53$ 178,329.61$ Weighted average Rate of return 2.10% 6/30/2020Average Maturity (years) 0.99 6/30/2020Market Value Investment Type 6/30/2020Money Market 3,994,802.45$ Brokered CD 4,724,739.98 Comml Paper - Municipal Securities 5,035,982.10 Checking - 13,755,524.53$ $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 $4,500,000Current < 1 year 1-2years2-3years3-4years5+ yearsMaturities29%34%0%37%0%Money MarketBrokered CDComml PaperMunicipal SecuritiesChecking ATTACHMENT B YTD YTD YTD Annual Through % of Through Budget 6/30/2020 Budget 6/30/2019 REVENUES Taxes 3,619,700$ 1,508,000$ 41.7% 1,632,000$ Licenses and permits 466,350 254,435 54.6% 524,483 Intergovernmental 151,680 52,733 34.8% 48,983 Charges for services 540,610 169,629 31.4% 336,136 Fines and forfeits 30,030 5,180 17.2% 8,531 Special assessments 1,190 ‐ 0.0%‐ Investment earnings 65,000 63,796 98.1% 60,128 Miscellaneous 22,160 709 3.2% 8,390 TOTAL REVENUES 4,896,720 2,054,482 41.96% 2,618,650 EXPENDITURES Mayor & Council 72,100 48,727 67.6% 48,316 Administration 350,440 162,307 46.3% 152,000 Elections 23,000 10,192 44.3% 13,449 Finance 186,260 96,237 51.7% 97,079 TCAAP 88,110 25,918 29.4% 34,025 Planning & Zoning 206,210 72,033 34.9% 86,868 Government Buildings 204,460 63,615 31.1% 90,000 Public Safety 1,338,120 668,778 50.0% 517,308 Dispatch 45,580 18,991 41.7% 21,404 Fire Protection 620,990 310,493 50.0% 573,680 Emergency Management 5,840 2,752 47.1% 2,719 Protective Inspections 327,950 147,150 44.9% 144,358 Street Maintenance 729,180 199,957 27.4% 233,703 Recreation 346,940 101,138 29.2% 136,595 Park Maintenance 486,280 178,657 36.7% 179,667 TOTAL EXPENDITURES 5,031,460 2,106,945 41.88% 2,331,170 EXCESS REVENUES (EXPENDITURES) (134,740) (52,463) 38.9% 287,480 OTHER FINANCING SOURCES (USES) EDA Fund transfers ‐ ‐ #DIV/0!‐ Equipment Fund transfers ‐ ‐ #DIV/0!‐ Public Safety Capital Fund transfers ‐ ‐ #DIV/0!‐ PIR Fund transfers ‐ ‐ #DIV/0!‐ TOTAL OTHER FINANCING SOURCES (USES)‐ ‐ #DIV/0!‐ NET CHANGE IN FUND BALANCE (134,740)$ (52,463)$ 38.94% 287,480$ Mayor & Council ‐ annual dues payments are paid during the first quarter each year. CITY OF ARDEN HILLS STATEMENT OF REVENUES AND EXPENDITURES GENERAL FUND FOR THE SIX MONTHS ENDED JUNE 30, 2020 Over 1/2 of the investment earnings are from market value adjustments. Market values are adjusted throughout the year. Licenses & permits and Charges for services are down from 2019 because of the permits for Bethel and MVHS that were pulled last year. ATTACHMENT C NET FUND REVENUES EXPENDITURES CHANGE Cable TV Budget 101,320 138,780 (37,460) Actual 27,079 53,629 (26,550) % of Budget 26.7% 38.6% EDA General Budget 110,000 129,850 (19,850) Actual 11,778 36,334 (24,556) % of Budget 10.7% 28.0% EDA Revolving Budget ‐ ‐ ‐ Actual ‐ ‐ ‐ % of Budget N/A N/A TIF 3 Cottage Villas Budget 13,000 1,800 11,200 Actual 16,713 ‐ 16,713 % of Budget 128.6% 0.0% TIF 4 Pres Homes Budget 285,410 214,360 71,050 Actual 3,051 ‐ 3,051 % of Budget 1.1% 0.0% TIF 5 TCAAP Budget ‐ ‐ ‐ Actual ‐ ‐ ‐ % of Budget N/A N/A Equipment Bldg & Replacement Budget 350,000 659,000 (309,000) Actual 24,237 86,014 (61,777) % of Budget 6.9% 13.1% Park Budget ‐ ‐ ‐ Actual ‐ ‐ ‐ % of Budget N/A N/A PIR Budget 1,058,460 900,500 157,960 Actual 1,763,441 40,849 1,722,592 % of Budget 166.6% 4.5% Public Safety Capital Equipment Budget 93,000 67,480 25,520 Actual 4,945 754 4,191 % of Budget 5.3% 1.1% TCAAP Budget ‐ ‐ ‐ Actual ‐ ‐ ‐ % of Budget N/A N/A Franchise revenue for the Cable TV fund are receipted quarterly in the month following the end of the quarter. The State Street Aid advance was received in the PIR fund during the 1st quarter. CITY OF ARDEN HILLS OTHER GOVERNMENTAL FUNDS BUDGET SUMMARY FOR THE SIX MONTHS ENDED JUNE 30, 2020 NET FUND REVENUES EXPENDITURES CHANGE Water Budget 2,364,920 2,540,850 (175,930) Actual 501,538 707,937 (206,399) % of Budget 21.2% 27.9% Sanitary Sewer Budget 2,053,940 2,068,000 (14,060) Actual 487,891 816,105 (328,213) % of Budget 23.8% 39.5% Recycling Budget 170,470 177,950 (7,480) Actual 1,868 61,884 (60,016) % of Budget 1.1% 34.8% Surface Water Management Budget 879,530 983,000 (103,470) Actual 223,547 193,550 29,997 % of Budget 25.4% 19.7% Risk Management Budget 145,500 159,000 (13,500) Actual 143,075 123,761 19,314 % of Budget 98.3% 77.8% Engineering Budget 26,200 26,200 ‐ Actual 6,531 6,531 ‐ % of Budget 24.9% 24.9% Central Garage Budget 258,500 258,500 ‐ Actual 87,260 87,260 ‐ % of Budget 33.8% 33.8% Technology Budget 202,910 202,450 460 Actual 116,811 115,963 847 % of Budget 57.6% 57.3% Utility revenue for 2nd quarter will not be booked until July. Risk Mgmt ‐ Property and Work Comp insurance is paid in January for the year and was allocated to other funds in June. CITY OF ARDEN HILLS ENTERPRISE AND INTERNAL SERVICES FUNDS BUDGET SUMMARY FOR THE SIX MONTHS ENDED JUNE 30, 2020 Percent Received or Expended Actual Actual Variance ‐Based on Annual Thru Thru Favorable Actuals Thru Budget 06/30/19 06/30/20 (Unfavorable) 06/30/20 REVENUES User charges 2,279,240$ 481,936$ 445,512$ (36,425)$ 92.4 % Connection charges 13,750 123,215 15,125 (108,090) 12.3 Other 56,930 15,096 16,747 1,652 110.9 Interest earnings 15,000 15,353 24,154 8,801 157.3 TOTAL REVENUES 2,364,920 635,600 501,538 (134,062) 78.9 EXPENSES Personnel expenses 370,230 138,106 160,117 (22,011) 115.9 Supplies and materials 57,500 13,130 10,837 2,293 82.5 Other services and charges 283,160 124,737 141,549 (16,813) 113.5 Water purchases 1,100,000 190,779 181,058 9,721 94.9 Depreciation 286,000 ‐ ‐ ‐ N/A Capital expenses 93,710 29,842 ‐ 29,842 0.0 Debt service 250,250 81,594 214,375 (132,781) 262.7 TOTAL EXPENSES 2,440,850 578,188 707,937 (129,749) 122.4 Bond Proceeds ‐ ‐ ‐ ‐ N/A Transfers out 100,000 ‐ ‐ ‐ N/A EXCESS (DEFICIT) REVENUES OVER EXPENSES (175,930)$ 57,412$ (206,399)$ (263,811)$ ‐359.5 % WATER FUND CITY OF ARDEN HILLS, MINNESOTA STATEMENT OF REVENUES AND EXPENSES BUDGET AND ACTUAL FOR THE SIX MONTHS ENDED JUNE 30, 2020 Q1 Q2 Q3 Q4 2018 ‐415,073.60 1,005,992.59 2,209,965.77 2019 825.53 480,247.98 1,050,391.99 2,234,866.86 2020 ‐445,511.54 ‐‐ $‐ $0.50 $1.00 $1.50 $2.00 $2.50 MillionsWater Sales Comparison Percent Received or Expended Actual Actual Variance ‐Based on Annual Thru Thru Favorable Actuals Thru Budget 06/30/19 06/30/20 (Unfavorable) 06/30/20 REVENUES User charges 2,033,900$ 467,694$ 466,578$ (1,116)$ 99.8 % Connection charges 8,250 74,265 9,075 (65,190) 12.2 Other 8,790 67,673 1,416 (66,257) 2.1 Interest earnings 3,000 4,272 10,822 6,550 253.3 TOTAL REVENUES 2,053,940 613,904 487,891 (126,013) 79.5 EXPENSES Personnel expenses 443,780 174,446 188,415 (13,969) 108.0 Supplies and materials 13,200 5,264 6,787 (1,523) 128.9 Other services and charges 331,300 128,141 118,290 9,852 92.3 Wastewater charges 808,270 444,339 471,488 (27,149) 106.1 Depreciation 184,310 ‐ ‐ ‐ N/A Capital expenses 124,390 ‐ ‐ ‐ N/A Debt service 36,750 12,692 31,125 (18,433) 245.2 TOTAL EXPENSES 1,942,000 764,882 816,105 (51,222) 106.7 Bond Proceeds ‐ ‐ ‐ ‐ N/A Transfers out 126,000 ‐ ‐ ‐ N/A EXCESS (DEFICIT) REVENUES OVER EXPENSES (14,060)$ (150,978)$ (328,213)$ (177,235)$ 217.4 % CITY OF ARDEN HILLS, MINNESOTA STATEMENT OF REVENUES AND EXPENSES BUDGET AND ACTUAL FOR THE SIX MONTHS ENDED JUNE 30, 2020 SEWER FUND Q1 Q2 Q3 Q4 2018 1,159.61 425,076.18 866,393.58 1,762,274.59 2019 1,324.73 466,397.81 947,285.11 1,886,338.25 2020 533.31 466,578.34 ‐‐ $‐ $0.20 $0.40 $0.60 $0.80 $1.00 $1.20 $1.40 $1.60 $1.80 $2.00 MillionsSewer Sales Comparison Percent Received or Expended Actual Actual Variance ‐Based on Annual Thru Thru Favorable Actuals Thru Budget 06/30/19 06/30/20 (Unfavorable) 06/30/20 REVENUES User charges 877,030$ 212,251$ 218,660$ 6,409$ 103.0 % Other ‐ 1 3 2 231.7 Interest earnings 2,500 3,390 4,884 1,494 144.1 TOTAL REVENUES 879,530 215,643 223,547 7,904 103.7 EXPENSES Personnel expenses 261,500 101,050 115,880 (14,830) 114.7 Supplies and materials 7,500 3,241 2,799 442 86.4 Other services and charges 229,830 86,158 74,872 11,287 86.9 Depreciation 108,170 ‐ ‐ ‐ N/A Capital expenses 302,000 6,154 ‐ 6,154 0.0 TOTAL EXPENSES 909,000 196,603 193,550 3,053 98.4 Transfers out 74,000 ‐ ‐ ‐ N/A EXCESS (DEFICIT) REVENUES OVER EXPENSES (103,470)$ 19,040$ 29,997$ 10,957$ 157.5 % CITY OF ARDEN HILLS, MINNESOTA STATEMENT OF REVENUES AND EXPENSES BUDGET AND ACTUAL FOR THE SIX MONTHS ENDED JUNE 30, 2020 SURFACE WATER MANAGEMENT FUND Q1 Q2 Q3 Q4 2018 ‐207,954.55 418,488.47 838,927.49 2019 247.23 212,250.84 424,767.12 850,303.56 2020 ‐218,659.60 ‐‐ $‐ $100 $200 $300 $400 $500 $600 $700 $800 $900 ThousandsSurface Water Fees Comparison Attachment D 06/30/19 06/30/20 Building Permit Issued 199 165 Building Permit Fees 228,854 94,723 Building Plan Review Fees 135,203 39,473 TOTAL BUILDING FEES 364,057 134,196 Valuations of Projects 63,267,474 17,713,379 HVAC Permits Issued 96 113 HVAC Permit Fees 142,331 57,308 HVAC Plan Review Fees 812 903 TOTAL HVAC FEES 143,143 58,211 Valuation of Projects 11,052,252 4,144,567 Plumbing Permits Issued 76 77 Plumbing Permit Fees 22,515 8,087 Plumbing Plan Review Fees 1,307 ‐ TOTAL PLUMBING FEES 23,822 8,087 Valuation of Projects 1,644,403 445,968 TOTAL PERMITS ISSUED 371 355 TOTAL PERMIT FEES 531,023 200,494 TOTAL VALUATION OF PROJECTS 75,964,129 22,303,914 FOR THE SIX MONTHS ENDED PERMIT DATA FOR BUILDING, HVAC AND PLUMBING CITY OF ARDEN HILLS, MINNESOTA FROM PERMITWORKS SOFTWARE Attachment E Potential financial impacts due to COVID‐19. Eligible for Amount Comment CARES Act Decrease in Revenue Liquor Licenses (3,723.75) 5 weeks credit to affected license holders. Yes City Hall rent (1,000.00) Estimated loss No Park Facility rental fees (4,000.00) Estimated loss No Recreation programs (78,000.00) Anticipated loss No Utility revenue ‐ Commercial expected to drop; residential expected to increase. No Decrease in Expenditures Recreation programs 68,000.00 Estimated decrease (does not yet include savings from furlough) No Increase in Expenditures Unemployment costs (27,286.49) Current filings to date. Yes Other miscellaneous costs (5,475.94) Various purchases to date. Yes MSA State Street Aid ‐ This could drop in future years as gas tax collections have decreased. No Property Tax delinquencies ‐ Will know more after August settlement. No Permit Fees ‐ None anticipated at this time. No Total COVID‐19 items (51,486.18) Covered by CARES Act 36,486.18 Potential Impact to City (15,000.00) Permit Information 2018 2019 2020 101‐41910‐32279 Erosion/Grading Permit 1,500.00 900.00 300.00 101‐41910‐34103 Zoning & Subdivision Fees 180.00 300.00 135.00 101‐41910‐34106 Planning Case Fee 7,255.00 6,255.00 6,945.00 101‐42400‐32210 Plan Review & Bldg Permits 91,968.75 227,390.50 90,000.26 101‐42400‐32220 Mechanical Permits 28,641.02 142,943.19 55,365.44 101‐42400‐32230 Plumbing Permits 9,382.25 21,903.13 8,066.94 101‐42400‐32260 Electrical Permits 22,576.50 43,560.25 21,963.45 101‐42400‐32270 Utility Permit Fees 3,150.00 3,125.00 470.00 101‐42400‐32275 Fire Suppression Permit 3,703.02 5,995.75 5,525.50 101‐42400‐34104 Plan Check Fee 46,024.87 139,350.62 39,881.52 214,381.41 591,723.44 228,653.11 Permit Count 620 597 607 Bethel University and Mounds View High School permits are included in the 2019 numbers. These numbers come from Springbrook, our financial software. There may be small differences between these numbers and the ones from PermitWorks. Through June 30 of year ending: CONSENT ITEM – 6C MEMORANDUM DATE: July 27, 2020 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, City Clerk SUBJECT: Resolution 2020-028 Approving Charitable Gambling License for Chops, Inc. and Minnesota Fastpitch Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Resolution 2020-028 Approving Charitable Gambling License for Chops, Inc. at Flaherty’s Arden Bowl and Minnesota Fastpitch at Welsch’s Big 10. Background Chops, Inc., and Minnesota Fastpitch have submitted an application to renew their charitable gambling license with the city at the above-referenced locations. The licenses will be in effect through June 30, 2022. Background checks were performed by the Ramsey County Sheriff’s Office and the results were satisfactory. According to the terms of the application, 10% of the net profits are to be contributed to the City of Arden Hills to a special fund administered by the City Council; and they will also pay a Local Gambling Tax of 3% of their gross receipts (less prizes paid out) to the City to cover expenses incurred for regulating gambling activity. These organizations have been regularly submitting their loss/profit information to the city without issue with their current licenses and staff recommends the Council consider approving these renewals. Attachment: Attachment A: Resolution 2020-028 To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2020-028 RESOLUTION APPROVING CHARITABLE GAMBLING LICENSE FOR CHOPS, INC. AT FLAHERTY’S ARDEN BOWL AND MINNESOTA FASTPITCH AT WELSCH’S BIG 10 NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that the City agrees to approve a Charitable Gambling License expiring June 30, 2022, to the following entities: 1. Chops, Inc., PO Box 16701, Minneapolis, MN 55416, at Flaherty’s Arden Bowl located at 1273 W County Road E, Arden Hills, MN; and 2. Minnesota Fastpitch, 2666 Keller Parkway, Maplewood, MN 55109, at Welsch’s Big 10 located at 4703 Highway 10, Arden Hills, MN ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 27th DAY OF JULY 2020. ______________________________________________ David Grant, Mayor ATTEST: _________________________________________ Julie Hanson, City Clerk Page 1 of 2 DATE: July 27, 2020 TO: Honorable Mayor and City Councilmembers David Perrault, City Administrator FROM: David Swearingen, Assistant City Engineer, Engineer In Training Todd Blomstrom, Public Works Director/City Engineer SUBJECT: Colleen Avenue Storm Drainage Improvements – Final Payment, Change Order No. 5 Budgeted Amount: Actual Amount: Funding Source: $325,389.00 $338,341.43 Surface Water Fund Council Should Consider The council is requested to approve Change Order No. 5 and Final Payment in the amount of $7,357.13 for the Colleen Avenue Storm Drain Improvements project. Background/Discussion On June 10, 2019, the City Council adopted Resolution #2019-020 awarding the Colleen Avenue Drainage Improvements contract to Pember Companies, Inc. in the amount of $250,247.00. On October 14, 2019, the City Council approved Payment No. 1 in the amount of $129,066.56. On November 12, 2019 the City Council approved Payment No. 2 in the amount of $117,043.60. On December 9, 2019 the City Council approved Payment No. 3 in the amount of $6,476.06. The contractor began the project on September 13, 2019 and since has completed 100% of construction. The project has reached completion and ready for closeout. All final punch list items have been completed by Pember Companies including additional curb replacement shown in Change Order No. 5 (Attachment B). City staff determined it was necessary to replace 20-feet of additional curb and gutter to improve the drainage conveyance conditions in front of a resident’s driveway within the project area. Staff and Bolton & Menk are recommending Final Payment, which includes Change Order No. 5, in the amount of $7,357.13 provided in Attachment A. CONSENT ITEM – 6D MEMORANDUM Page 2 of 2 Budget Impact The revised construction contract amount and overall budget for the Colleen Avenue Drainage Improvements project is summarized below. Original Contract Amount:250,247.00$ Change Order No. 1 2,800.00 Change Order No. 2 2,456.00 Change Order No. 3 2,897.10 Change Order No. 4 1,100.00 Change Order No. 5 880.00 Completed contract difference (436.75) Amended Contract Amount:259,943.35 Engineering Design 42,142.00 Construction Administration 33,000.00 Other costs 3,256.08 Total Project Costs:338,341.43$ (3.98% Over Budgeted Amount) The entire cost of this project is funded by the Surface Water Management Fund. Attachments Attachment A: Bolton & Menk Letter with Final Pay Request Attachment B: Change Order No. 5 ǣ̳̳ͳͻͳͳ͸ͺͳͺ̳͹̴̴̳̳ ̳ ̴Ǥ June 29, 2020 Mr. David Swearingen Asst City Engineer City of Arden Hills RE: Colleen Avenue Drainage Improvements: Final Pay Request & Close Out Paperwork City of Arden Hills, MN Project No.: T19.116818 Dear Mr. Swearingen, The Colleen Avenue Drainage Improvements are complete, including punchlist items. We recommend releasing the remaining project retainage and making FINAL payment to Pember Companies. The final pay request also includes Work Order No. 5, attached. We have reviewed the required, final paperwork submitted by Pember Companies: Consent of Surety, IC- 134’s and Lien Waivers and everything appears to be in order. Upon review/approval please sign the Final Pay Request and Work Order No. 5 and return a signed copy to Pember Companies with payment. Included with this submittal are the following attachments: • Final Pay Request_Colleen Avenue • Signed Work Order No. 5_Curb and Gutter_Colleen Avenue • Close Out Paperwork_Consent of Surety_IC134_Lien Waiver If you have any questions as you review and process final payment, please let me know. Sincerely, Bolton & Menk, Inc. Sarah E. Lloyd. P.E. Principal Engineer From: PEMBER COMPANIES, INC. N4449 469th Street Menomonie, WI 54751-5436 REQUEST FOR PAYMENT To: City of Arden Hills 1245 Hwy. 96 W. Arden Hills, MN 55112 Invoice: 11598 Draw: 705 Invoice date: 6/19/2020 Period ending date: 6/19/2020 Project: 19-0536-01 ARDEN HILLS, MN -COLLEEN AVE REQUEST FOR PAYMENT: Original Contract Amount: Net Change Orders: Revised Contract Amount: Contract Completed to Date: Retainage: Less Previous Requests: Current Request for Payment: $250,247.00 $ /0, / 3.3.10 $260,380.10 $259,943.35 $0.00 $252,586.22 $7,357.13 I hereby certify that the work performed and the materials supplied to date, as shown on the above represent the actual value of the accomplishment under the terms of the Contract (and all authorized changes thereof) between the undersigned and the City of Arden Hills relating to the above referenced project. I also certify that the contractor has paid all amounts previously billed and paid by the owner. CONT ES, INC. By:_�----"---o:;_=:;_�,,_..-L..=...------- Date: (17--/ 9' -Z O 2» PAYMENT RECOMMENDED: Engineer Signature Printed Name and Title Date: State Of Wisconsin County Of Dunn 202. ()Subscribed and s� to before me this p day of ::lfA '1 ..R.. Notary Public "��--7'-�-� _, .. ,,�,,,,. M . . . _ .. �o.i GAP.Fp:::, A "t � y comm1ss1on expires: /-2 9 ,. '2..P-z_/ ,:��:-:--·';;:;: •&, PAYMENT APPROVED: Owner Signature Printed Name and Title Date: I I -. ,. ; l NOTARY \ ·,� �*i -•- !1'�� \ PUBLIC / 1,. . � � •.�---· _..I',§',:' . ;,;::-__,.,. ��, -,,, c OF W\sc.o •• -'''""'�• REQUEST FOR PAYMENT DETAIL Project: 19-0536-01 I ARDEN HILLS, MN -COLLE Invoice: 11598 CONTRACTED Item Description Unit of Bid Unit ID Measure Quantity Price 340 COMMON TOPSOIL BORROW CY 108.00 50.00 350 SOD TYPE LAWN SY 358.00 13.00 360 SEEDING ACRE 0.17 12,000.00 370 HYDRAULIC BONDED FIBER MATRIX LB 673.00 1.85 9000 MOBILIZATION LS 1.00 9010 SUPERINTENDENT LS 1.00 9020 WARRANTY COSTS LS 1.00 9910 CHANGE ORDERS 9930 CHANGE ORDER NO. 1 1.00 2,800.00 9940 CHANGE ORDER NO. 2 1.00 2,456.00 9950 CHANGE ORDER NO. 3 2,897.10 9960 CHANGE ORDER NO. 3 1.00 2,897.10 9980 CHANGE ORDER NO. 4 1.00 1,100.00 9995 CORRECTED CHANGE ORDER NO.5 1.00 880.00 Totals Draw: 705 Amount 5,400.00 4,654.00 2,040.00 1,245.05 0.00 0.00 0.00 0.00 2,800.00 2,456.00 0.00 2,897.10 1,100.00 880.00 260,380.10 I Period Ending Date: 6/19/2020 Detail Page 4 of 5 Pages CURRENT TOTAL TO DATE Quantity Amount Quantity Amount Units to Finish 85.00 4,250.00 23.00 270.00 3,510.00 88.00 0.17 2,040.00 673.00 1,245.05 1.00 1.00 1.00 1.00 2,800.00 1.00 2,456.00 1.00 2,897.10 1.00 1,100.00 1.00 880.00 1.00 880.00 880.00 I 259,943.351 Work Order #5 Page 1 of 1 WORK ORDER NO. 5 CITY OF ARDEN HILLS ENGINEERING DEPARTMENT PEMBER COMPANIES, INC. N4449 469th Street Menomonie, WI 54751 Dear Sirs: Under your contract dated June 10, 2019, with the City of Arden Hills, the City of Arden Hills hereby directs you to do the following: Remove and Replace 20 linear feet of concrete curb and gutter, paid at the unit price of $44/lf. Total cost for all work associated with this change is $880. and add to the contract, in accordance with the contract and specifications, the sum of $ 880.00. AMOUNT OF ORIGINAL CONTRACT TOTAL ADDITIONS TOTAL DEDUCTIONS CONTRACT TO DATE $ 250,247.00 $ 10,133.10 (WO’s #1-5) ($ 0.00) $ 260,380.10 Date Approved: PEMBER COMPANIES, INC. CITY OF ARDEN HILLS Contractor By: ____________________________ _______________________________ Todd Blomstrom Public Works Director /City Engineer Title: ___________________________ C: Finance & File 6/18/20 Jacob Pember Project Manager Page 1 of 2 CONSENT ITEM – 6E MEMORANDUM DATE: July 27, 2020 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Todd Blomstrom, Public Works Director/City Engineer SUBJECT: 2020 Resurfacing Project Budgeted Amount: Actual Amount: Funding Source: $142,000 $133,450 Street Maintenance and Surface Water (Est. Budget Available) 2020 Operating Budgets Council Should Consider The City Council is requested to approve the estimated expenditures of $133,450 for 2020 resurfacing of city streets by the Public Works Department. Background The City Council directed staff to proceed with resurfacing the following five street segments during the work session on July 13, 2020: 1. Norma Avenue from Dawn Circle to cul-de-sac 2. Dawn Circle West from Norma Avenue to cul-de-sac 3. Dawn Circle East from Norma Avenue to cul-de-sac 4. Eide Circle from Hamline Avenue to cul-de-sac 5. Indian Oaks Circle from Hamline Avenue to cul-de-sac The resurfacing process will involve contract milling of the pavement surface, paver machine rental, contract trucking of material, and tack coat application of the milled pavement surface. Work is scheduled to begin in mid-August with repairs to catch basins and isolated curb sections. Paving work is scheduled to begin on September 1, 2020 and should be completed in approximately two weeks. Page 2 of 2 Staff will mail notices to adjacent properties in early August describing the proposed paving area and project schedule. Information will also be posted on the City’s website under the construction projects web page. Budget Impact The following table summarizes the estimated expenditures for the project. Funding for this work is included in the 2020 Operating Budget under Street Maintenance, Sealcoating and Resurfacing, 101-43100-44033 and the Surface Water Fund, Improvements, 604-49550-44030. The project will not include special assessments based on past work session discussions. Estimated Street Expenses Item Est. Cost Paving Machine Rental $7,200 Bituminous Material (1000 tons) $60,000 Trucking $25,000 Pavement Milling Contract $21,300 Tack Coat Application $4,100 Misc. Supplies / Traffic Control $2,000 TOTAL STREET ESTIMATE $119,600 Estimated Drainage Expenses Item Est. Cost Catch Basin Repairs $9,450 Spot Curb Repairs $4,400 TOTAL STORM WATER ESTIMATE $13,850 Attachment Attachment A – Project Area Map COLLEEN AVE AMBLE RD FLORAL DR W W YNCRESTRO YAL L N INDIAN OAKS TRLBRIAR DAWN CIR W JAMES AVENORMA AVEARDENVIEWCTR O YGALE CIRMCCLUNG DR WY N C R E S T L N EIDE CIR NURSERY HILL CT C O LLE E N C TCOLLEEN CIRNORMA CIRNORMAAVEWYNRIDGE ARDEN INDIAN OAKS CT JAMES CIRDELLWOOD STBRIARKNOLL CIR INDIAN OAKS CIR KNOLL DR VISTA CTDAWN CIR E COLLEEN A V E ARDENVIE W DR COUNTY ROAD F WDRCT B E T H E L D R HAMLINE AVE NHAMLINE AVE NAL HILLS DRFloralPark CommunityGardens 2020 Proposed Overlay Projects 0 500Feet Ü Document Path: P:\PR&PW\Engineering\Infrastructure Condition\Streets\Overlays\Overlay Proposed Projects.mxd City of Arden Hills City Council Meeting for July 27, 2020 P:\Planning\Planning Cases\2020\20-011 Northern Heights Lutheran Church - CUP\CC Packet\PH Page 1 of 7 PUBLIC HEARING – 8A MEMORANDUM DATE: July 27, 2020 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Mike Mrosla, Community Development Manager/City Planner SUBJECT: Planning Case #20-011- Public Hearing Required Applicant: John Oldfield/North Heights Lutheran Church Property Location: 1700 Highway 96 W Request: Conditional Use Permit and Amended Planned Unit Development Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider the Following Hold the required public hearing for Planning Case 20-011 at North Heights Lutheran Church, 1700 Highway 96 W (“Subject Property”). The City Council will be asked to make a formal decision regarding the application under Agenda Item 9A. Background North Heights Lutheran Church (“Applicant”) has submitted a Land Use Application (Attachment A) for a Conditional Use Permit and Amended Planned Unit Development request on May 12, 2020. The Applicant is proposing to operate a preschool and childcare center within the existing facilities of the North Heights Lutheran Church. Because this proposed use is not identified within the existing Planned Unit Development (“PUD”) Permit, an amendment to the PUD is required for this request. The Subject Property is located within the R-1 Single Residential District and is guided as a Public & Institutional use in the Land Use Plan. The Subject Property is approximately 41 acres in size and is home to the North Heights Lutheran Church. The use of the Subject Property as a place of worship has been in continuous operation since 1947. The City Council approved a PUD with Planning Case 84-21 in 1985 that gave the Applicants permission to operate a church at the Subject Property. The PUD included conditions of approval such as a requirement that the use of the church and supporting facilities with the R- l Zoning District shall be limited to those uses and activities normally associated with a church operation. City of Arden Hills City Council Meeting for July 27, 2020 P:\Planning\Planning Cases\2020\20-011 Northern Heights Lutheran Church - CUP\CC Packet\PH Page 2 of 7 The PUD was amended two (2) times in 1995 and 2000, respectively. Most recently in 2002, a Special/Conditional Use Permit was approved for the North Heights Family Life Center to operate a program for high school aged students with eighty-six (86) matriculated students on site, but the program was never implemented and the permit has since been expired. Use The proposed use would utilize existing classrooms, gymnasium and playground. Entrance B shown as Daycare Entrance in the image below will be used for child drop off and pickup. Parents and staff will utilize the East Lot/B for parking. Hours of operation are 7:00 A.M. and 6:00 P.M. Monday through Friday each week, with the pre-school year lasting from September through May and the nursery/daycare use will continue over the summer. If approved, the center would enroll up to 100 children between the ages of 33 months to 5 years old in either a half-day and full-day pre-school curriculum. The Applicant states that the purpose of this proposal is to better utilize the existing space and to meet the needs of the growing population of the north suburbs. City of Arden Hills City Council Meeting for July 27, 2020 P:\Planning\Planning Cases\2020\20-011 Northern Heights Lutheran Church - CUP\CC Packet\PH Page 3 of 7 Plan Evaluation Chapter 13, Zoning Regulations Review 1. R-1 Single Family Residential General District Provisions– Section 1320 Section 1320.05 – Land Use Chart House of worship uses are allowed as conditional uses in this district. Under the definition for a house of worship in City Code, the facilities of a church or other religious assembly may be used for a licensed pre-school, childcare center, and playground. City Code Section 1305.04 defines a House of Worship as: “A place of worship or religious assembly and its accessory facilities used by the congregation such as the following: rectory, meeting hall, offices for administration of the institution, licensed child or adult daycare, playground, or cemetery. A house of worship does not include buildings or uses used exclusively for residential, schools, recreational, commercial, or other uses not normally associated with worship.” City Code Section 1320.05 defines land uses that are permitted within each zoning district. In the R-1 Single Family Residential District, general education schools, including pre-school uses and nurseries, are considered Conditional Uses. The Applicant envisions the North Heights Christian Pre-school and Childcare as a non-denominational Christian pre-school that would incorporate “age-appropriate academics and social skills which are all interwoven with biblical values”, consistent with its current use as a house of worship. Section 1320.075 – Special District Provisions City Code Section 1320.075 highlights special district requirements for a general educational use within the R-1 District. The school must be located within a parcel that is at least 10 acres in size and the school must be comprised of main buildings that are owned or leased by the institution providing the School use. The parcel on which the Subject Property is located is approximately 41 acres in size and the facilities are owned by the North Heights Lutheran Church. North Heights Lutheran Church staff are onsite to provide the pre-school and childcare center’s programming, which is consistent with the special district requirements. Section 1325.06 – Parking, Loading and Circulation City Code Section 1325.06 highlights the parking requirements for daycare, nursery, and pre- school facilities, stating that one (1) parking space is required for each teacher or employee plus one (1) for each five (5) individuals receiving care. The Applicant notes that, at capacity, there will be 100 students and ten (10) instructors at the center which would equate to thirty (30) parking spaces needed for this proposed use. There are three (3) parking lots on site, where the closest parking lot to the main entrance of the facilities is the East Lot/B, providing 217 parking spaces, would primarily serve the proposed use. It is worth noting that National Recoveries has a City Code permitted agreement to park overflow vehicles at North Heights Lutheran Church. National Recoveries utilizes the South Lot/C as shown on the image below. National Recoveries has a shuttle that transports staff from the church to their facility at 4265 Lexington Avenue North. The City of Arden Hills City Council Meeting for July 27, 2020 P:\Planning\Planning Cases\2020\20-011 Northern Heights Lutheran Church - CUP\CC Packet\PH Page 4 of 7 Applicant does not anticipate any traffic conflicts as the intersection separating the two (2) parking areas is controlled by stop signs and marked crosswalk as shown on the image below. The original PUD permit highlights three (3) conditions of approval regarding traffic and circulation; the posting of a "No Right Turn" sign at the Snelling Avenue exit to divert outgoing traffic from the site north on Snelling Avenue rather than south; a provision for traffic controllers, which would have to be installed to prohibit left turns from Snelling Avenue into the site and right turns from the site onto Snelling Avenue at the Snelling Avenue entrance (if the signage alone proves to be ineffective in preventing traffic from intruding upon the residential neighborhoods to the south and east of the site and traffic jams from forming on Snelling Avenue); and if weekday traffic through the adjacent neighborhoods becomes a problem, closing the Snelling Avenue entrance except for major events where traffic controllers must be used. In order to mitigate the traffic issues that may come from the additional trips generated by the proposed use, Staff recommended a condition of approval that the Applicant modify the southern curb at the intersection of Snelling Avenue and the private drive to further restrict right turns onto Snelling Avenue. However, at its July 8, 2020 meeting the Planning Commission voted to remove the aforementioned condition of approval. City of Arden Hills City Council Meeting for July 27, 2020 P:\Planning\Planning Cases\2020\20-011 Northern Heights Lutheran Church - CUP\CC Packet\PH Page 5 of 7 Additional Review Building Official The Building Official has reviewed the plans and has no additional comments at this time. A Building Permit may be required depending on the modifications needed. Public Works Director and City Engineer The Public Works Director/City Engineer has reviewed the plans and recommends The Applicant shall modify the southern curb at the intersection of Snelling Avenue and the private drive to mitigate the number of right hand turns being made onto Snelling Avenue. Findings of Fact The City Council must make a finding as to whether or not the proposed application would adversely affect the surrounding neighborhood or the community as a whole based on the aforementioned factors. Planning Commission offers the following findings for consideration: General Findings: 1. The Subject Property is located on an approximately 41 acre parcel in the R-1 Single Family Residential District. 2. The Subject Property is located at 1700 Highway 96 W. 3. The Subject Property is utilized by the North Heights Lutheran Church. 4. The Subject Property has been approved for a house of worship use as defined by Section 1305.04 in the City Zoning Code. 5. The facilities of a church or other religious assembly may be used for a licensed pre-school, childcare center, and playground with a Conditional Use Permit. Planning Commission offers the following Conditional Use Permit findings for consideration: 1. A Conditional Use Permit is required for any proposed conditional use on a property that is not permitted by right within the property’s respective zoning district. 2. A House of Worship use is permitted in the R-1 Single Family District as defined by the Land Use Chart in City Code Section 1320.05. 3. The proposed pre-school/nursery uses are permitted in the R-1 Single Family District under a Conditional Use Permit according to the Land Use Chart. 4. The Subject Property meets the special district provisions for a general education use as defined under the City Code Section 1320.075. 5. A previous Conditional Use Permit was approved for the Subject Property in 2002 for a general secondary education use. 6. The proposed use does not conflict with the place of worship functions and the adjacent residential uses, and will not pose a significant detrimental risk to the health, safety and general welfare of occupants of surrounding lands because of its compatibility. Planning Commission offers the following Planned Unit Development Amendment findings for consideration: City of Arden Hills City Council Meeting for July 27, 2020 P:\Planning\Planning Cases\2020\20-011 Northern Heights Lutheran Church - CUP\CC Packet\PH Page 6 of 7 1. The Subject Property was previously granted a Special Use Permit to operate a house of worship in 1984 (SUP 84-21). 2. Special Use Permit 84-21 has been amended two (2) times since the initial plan was approved in 1995 and 2000 respectively. 3. Pre-school and nursey uses have not been identified in any previous iteration of the Planned Unit Development Agreement. However, a high school use was approved in 2002 but never implemented. 4. The existing Planned Unit Development Agreement must be amended each time that there are significant changes to the Subject Property. 5. An application for an amendment shall be administered in the same manner as required for a new application. 6. All conditions of the original Planned Unit Development shall remain in full force and effect. Planning Commission Recommendation At their July 8th, 2020 meeting, the Planning Commission heard testimony from the Applicants and residents regarding the Applicant’s request for the North Heights Lutheran Church at the Subject Property 1700 Highway 96 W. Upon hearing the testimony, the Planning Commission motioned to remove the condition of approval below. Commissioners believed the condition was an unnecessary expense that should not be taken on by the applicant. The Applicant reported he could inform parents using the daycare facility that they would have to enter and exit the site on Highway 96. The Applicant shall modify the southern curb at the intersection of Snelling Avenue and the private drive to mitigate the number of right hand turns being made onto Snelling Avenue. Engineering staff shall review and approve in writing plans for the redesign of the intersection no later than November 1st, 2020. After the amendment, the Planning Commission voted unanimously (7-0) to approve the request for a Conditional Use Permit and Amended Planned Unit Development, with the remaining conditions of approval. Public Notice and Comments A Conditional Use Permit and Planned Unit Development Amendment requires a public hearing. A public hearing notice for this planning case was published in the Pioneer Press on July 17th, 2020. A public meeting notice was required for this request to residential properties within 1,000 feet of the Subject Property and notices were mailed on July 17th, 2020. The City has received two (2) public comments regarding this case since the July 8 Planning Commission meeting with traffic concerns about the proposal (Attachment D). Deadline for Agency Actions The City of Arden Hills received the completed application for this request on June 26th, 2020. Pursuant to Minnesota State Statute, the City must act on this request by August 25th, 2020 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review City of Arden Hills City Council Meeting for July 27, 2020 P:\Planning\Planning Cases\2020\20-011 Northern Heights Lutheran Church - CUP\CC Packet\PH Page 7 of 7 period. With consent of the Applicant, the City may extend the review period beyond the initial 120 days. Budget Impact: NA Attachments A. Land Use Application B. Location Map C. Narrative and Plans D. Public Comments E. July 8 , 2020 Planning Commission Report F. July 8 , 2020 Draft Planning Commission Minutes G. City Council PowerPoint Presentation Disclaimer: This map is intended for reference purposes only and is not a legally recorded map or survey. The City of Arden Hills shall not be liable for any damages or claims that arise due to accuracy,availability, use or misuse of the information herein pursuant to MNStatute 466.03 Subd 21. Location Map Hi g h w a y 1 0 Ol d H i g h w a y 1 0 Highway 96 West Snelling Avenue NorthKeithson Drive Royal Hills DriveBriarknoll DriveCo l l e e n A v e n u e Arden View Drive Mcclung Drive Norma AvenueHighway 96 West Hi g h w a y 1 0 PARK ± §¨¦35W §¨¦694 £¤10 New Brighton Park and Open Space Subject Parcel From: To:AH Planning Subject:PC#20-011 Date:Thursday, July 9, 2020 4:22:10 PM Caution: This email originated outside our organization; please use caution. Arden Hills Planning Commission: In response to your letter dated June 24, 2020 RE: PC#20-011 North Heights Planned Unit Development and Conditional Use Permit, I’m offering the following feedback for your consideration. While I do want to be a good neighbor, I have concerns with the proposal as it would have further negative traffic implications for my property. If I understand the proposal, up to 100 children would utilize the program for either half or full-day daycare purposes. My concern is not the use case itself, rather the additional traffic that would it would create and that impact on my property: • This proposal would increase traffic; up to 3-times a day between 7am and 6pm – 5 days a week. • If the program recruited even 50% capacity - that would equate to up to 200 vehicle events daily (1-vehicle arriving/departing twice a day) If it reached capacity of 100 Children - that would equal 400 vehicle events throughout the day. • Under present roadway conditions, the majority of this traffic will flow Eastbound and further disrupt my ability to enter/exit my property. • With existing traffic volume/patterns on 96 – accessing my property during morning and evening rush hour is difficult enough. This would be an additional burden. • There are existing traffic issues today with Sunday services traffic – but I’m less inclined to make a case against those being they are “Church Services”. While I’m comfortable with Sunday services traffic under the auspice of being a good neighbor and hey – it’s Church! - I’m less comfortable with increasing traffic volume on 96 and Old Snelling beginning as soon as 0630, and having that continue at Noon’ish and again at 6PM Monday through Fridays. As it stands now-I often have to wait for infrequent traffic breaks to enter/exit my property. Increasing traffic, specifically that which would also take advantage of these infrequent traffic breaks, would further complicate my situation. For those reasons I would be against this proposal. Thank you, Hans Molenaar 1550 Highway #96 Arden Hills, MN 55112 From: To:AH Planning Subject:North Heights Lutheran Church at 1790 Highway 96W Amendment Request. Date:Friday, July 17, 2020 12:34:55 PM Caution: This email originated outside our organization; please use caution. Hello, I’m a resident at Fox Ridge community. I would like to request you to close the road access for the new traffic which is coming from church joining at the Snelling Ave N. It would be appreciated if you keep the access to the daycare traffic only at Highway 96. Hope you will definitely consider the request. Thank you in advance. Vaishali City of Arden Hills Planning Commission Meeting for July 8, 2020 P:\Planning\Planning Cases\2020\20-011 Northern Heights Lutheran Church - CUP\Memos Reports Page 1 of 7 MEMORANDUM DATE: July 8th, 2020 PC Agenda Item 3.A TO: Planning Commission Chair and Commissioners FROM: Joe Hartmann, Associate Planner SUBJECT: Planning Case #20-011 –Public Hearing Required Applicant: John Oldfield, North Heights Lutheran Church Property Location: 1700 Highway 96 W Request: Conditional Use Permit and Planned Unit Development Amendment Requested Action John Oldfield (“The Applicant”) on behalf of North Heights Lutheran Church has submitted an application for a Conditional Use Permit and Planned Unit Development Amendment for a pre- school and nursey that would be located within the existing facilities at 1700 Highway 96 W (“Subject Property”). The Subject property is located in the R-1 Single Family Residential District and is guided as Public and Institutional in the Land Use Plan. Pre-school/nursery uses are defined as school, general education in the zoning code and are permitted via a Conditional Use Permit in the R-1, Single Family Residential District. However, the Subject Property also operates under a Planned Unit Development that requires an amendment if there is a change in use on site. Background 1. Overview of Request The use of the Subject Property as a place of worship has been in continuous operation since 1947. The City Council approved Planned Unit Development Permit (PUD) Planning Case 84-21 in 1984 that gave the Applicants permission to operate a church at the Subject Property. The PUD included conditions of approval such as a requirement that the use of the church and supporting facilities with the R- l Zoning District shall be limited to those uses and activities normally associated with a church operation. The PUD was amended three (3) times in 1995, 2000, and 2002, respectively. Most recently in 2002, a Special/Conditional Use Permit was approved for the North Heights Family Life Center to operate a program for high school aged students with eighty-six (86) matriculated students on site, but the program was never implemented and the permit has since been expired. The proposed use of the Subject Property at that time was found to be consistent with its original approvals and there were no exterior modifications proposed with that request. The one (1) condition of approval associated with this previous request was that the main parking lot access drive for the secondary school use should be from Highway 96 and North Heights was to direct as much traffic to the Highway 96 access drive as possible. City of Arden Hills Planning Commission Meeting for July 8, 2020 P:\Planning\Planning Cases\2020\20-011 Northern Heights Lutheran Church - CUP\Memos Reports Page 2 of 7 Use The proposed use would utilize existing classrooms, gymnasium and playground. Entrance B will be used for child drop off and pickup as shown below. Parent and staff will utilize the East Lot/B for parking. Hours of operation are 7:00 A.M. and 6:00 P.M. Monday through Friday each week, with pre-school lasting from September through May of each year and the nursery use continuing over the summer. If approved, the center would enroll up to 100 children between the ages of 33 months to 5 years old in either a half-day or full-day pre-school curriculum. The Applicant states that the purpose of this proposal is to better utilize the existing space and to meet the needs of the growing population of the north suburbs. City of Arden Hills Planning Commission Meeting for July 8, 2020 P:\Planning\Planning Cases\2020\20-011 Northern Heights Lutheran Church - CUP\Memos Reports Page 3 of 7 Plan Evaluation Chapter 13, Zoning Regulations Review 1. R-1 Single Family Residential General District Provisions– Section 1320 Section 1320.05 – Land Use Chart House of worship uses are allowed conditional as uses in this district. Under the definition for a place of worship in City Code, the facilities of a church or other religious assembly may be used for a licensed pre-school and childcare center and playground. City Code Section 1305.04 defines a House of Worship as: “A place of worship or religious assembly and its accessory facilities used by the congregation such as the following: rectory, meeting hall, offices for administration of the institution, licensed child or adult daycare, playground, or cemetery. A house of worship does not include buildings or uses used exclusively for residential, schools, recreational, commercial, or other uses not normally associated with worship.” City Code Section 1320.05 defines land uses that are permitted within each zoning district. In the R-1 Single Family Residential District, general education schools, including pre-school uses and nursery’s, are considered Conditional Uses. The Applicant envisions North Heights Christian Pre- school and Childcare as a non-denominational Christian pre-school that would incorporate “age- appropriate academics and social skills which are all interwoven with biblical values”, consistent with its current use as a house of worship (Attachment C). Section 1320.06 – Lot Requirements The North Heights Lutheran Church campus is located on an approximately 41 acre parcel in the R-1 Single Family Residential Zoning District. The parcel and Subject Property meets all of the district requirements for lot area, lot dimensions, building setbacks, and landscaping. The minimum building setbacks in the R-1 District are 40 feet in the front yard, 30 feet in the rear yard, and minimum of 10 feet in one side yard with a combined total of 25 feet for both yards. Structures must be located a minimum of 10 feet from abutting residential property. Section 1320.075 – Special District Provisions City Code Section 1320.075 highlights special district requirements for a general educational use within the R-1 District. The school must be located within a parcel that is at least 10 acres in size and the school must be comprised of main buildings that are owned or leased by the institution providing the School use. The parcel on which the Subject Property is located is approximately 41 acres in size and the facilities are owned by the North Heights Lutheran Church. North Heights Lutheran Church staff is onsite to provide the pre-school and childcare center’s programming, which is consistent with the special district requirements. 2. General District Regulations – Section 1325 Section 1325.05 – Design Standards The proposed use is located within the existing structure and no exterior building modifications are proposed. The Applicant is proposing to construct a fence around an existing playground. City Code Section 1325.05 outlines design standards for landscaping and screening. The proposed City of Arden Hills Planning Commission Meeting for July 8, 2020 P:\Planning\Planning Cases\2020\20-011 Northern Heights Lutheran Church - CUP\Memos Reports Page 4 of 7 changes to the facilities would not impact any significant trees on the property, and additional landscaping is not required. Section 1325.06 – Parking, Loading and Circulation City Code Section 1325.06 highlights the parking requirements for Daycare, Nursery, and Pre- School facilities, stating that one (1) parking space is required for each teacher or employee plus one (1) for each five (5) individuals receiving care. The Applicant notes that, at capacity, there will be 100 students and ten (10) instructors at the center would equate to thirty (30) parking spaces needed for this proposed use. There are three (3) parking lots on site. The closest parking lot to the main entrance of the facilities is the East Lot/B, providing 217 parking spaces, and would primarily serve the proposed use. A traffic study for the site was conducted for a proposed senior living facility use at the Subject Property in 2017 that did not come to fruition. The traffic study, conducted by the consultant Westwood, completed an analysis of the existing levels of traffic volume. The consultant was asked to look at the traffic volumes at the weekday a.m. and p.m. peak hours at the existing church driveway at Highway 96. Because the counts occurred during weekdays, the trip volumes to and from the church during the a.m. and p.m. peak hours were said to be very light compared to the traffic volumes that would occur on Sunday mornings. The original PUD permit highlights three (3) conditions of approval regarding traffic and circulation; the posting of a "No Right Turn" sign at the Snelling Avenue exit to divert outgoing traffic from the Site north on Snelling Avenue rather than south; a provision for traffic controllers, which would have to be installed to prohibit left turns from Snelling Avenue into the site and right turns from the Site onto Snelling Avenue at the Snelling Avenue entrance (if the signage alone proves to be ineffective in preventing traffic from intruding upon the residential neighborhoods to the south and east of the Site and traffic jams from forming on Snelling Avenue); and if weekday traffic through the adjacent neighborhoods becomes a problem, closing the Snelling Avenue entrance except for major events where traffic controllers must be used. In order to mitigate the traffic issues that may come from the additional trips generated by the proposed use, Staff are recommending as a condition of approval that the Applicant modify the southern curb at the intersection of Snelling Avenue and the private drive to further restrict right turns onto Snelling Avenue. 3. Procedural Requirements for Specific Applications – Section 1355 Section 1355.04, Subd. 3 – Conditional Use Permits Conditional Use Permits are required when any structural alteration, enlargement or intensification thereof, or change not specifically permitted by right in a district. The permit shall be approved solely for the proposed use of a particular site, not for a particular person or firm. When granting a Conditional Use Permit, the City may impose conditions as it deems necessary to serve and protect the health, safety, convenience and general welfare of the community. Section 1355.04, Subd. 3 of the Arden Hills Zoning Code lists the criteria for evaluating a Conditional Use Permit. The Planning Commission and City Council should consider the effect of the proposed use upon the owners and occupants of the surrounding land, in particular, and the community as a whole, in general. Staff offers the following Conditional Use Permit findings for consideration: City of Arden Hills Planning Commission Meeting for July 8, 2020 P:\Planning\Planning Cases\2020\20-011 Northern Heights Lutheran Church - CUP\Memos Reports Page 5 of 7 1. A Conditional Use Permit is required for any proposed conditional use on a property that is not permitted by right within the property’s respective zoning district. 2. A House of Worship use is permitted in the R-1 Single Family District as defined by the Land Use Chart in City Code Section 1320.05. 3. The proposed pre-school/nursery uses are permitted in the R-1 Single Family District under a Conditional Use Permit according to the Land Use Chart. 4. The Subject Property meets the special district provisions for a general education use as defined under the City Code Section 1320.075. 5. A previous Conditional Use Permit was approved for the Subject Property in 2002 for a general secondary education use. 6. The proposed use does not conflict with the place of worship functions and the adjacent residential uses, and will not pose a significant detrimental risk to the health, safety, and general welfare of occupants of surrounding lands because of its compatibility. Section 1355.04, Subd. 6 – Planned Unit Development The Subject Property operates under a PUD permit that was approved under Planning Case 84-21. The associated permit highlights the four (4) stages of development that the permittee, North Heights Lutheran Church, has been obligated to follow including the principal worship center, additional office spaces, and a community center. A preschool is not an identified use within the PUD permit, so the existing PUD must be amended to reflect the proposed change in use, if approved. Staff offers the following Planned Unit Development Amendment findings for consideration: 1. The Subject Property was previously granted a Special Use Permit to operate a house of worship in 1984 (SUP 84-21). 2. Special Use Permit 84-21 has been amended three (3) times since the initial plan was approved in 1995, 2000, and 2002, respectively. 3. A pre-school and nursey uses have not been identified in any previous iteration of the Planned Unit Development Agreement. However, a high school use was approved in 2002 but never implemented. 4. The existing Planned Unit Development Agreement must be amended each time that there are significant changes to the Subject Property. 5. An application for amendment shall be administered in the same manner as required for a new application. 6. All conditions of the original Planned Unit Development shall remain in full force and effect Findings of Fact The Planning Commission must make a finding as to whether or not the proposed application would adversely affect the surrounding neighborhood or the community as a whole based on the aforementioned factors. Staff offers the following findings for consideration: General Findings: 2. The Subject Property is located on an approximately 41 acre parcel in the R-1 Single Family Residential District. 3. The Subject Property is located at 1700 Highway 96 W. 4. The Subject Property is utilized by the North Heights Lutheran Church. City of Arden Hills Planning Commission Meeting for July 8, 2020 P:\Planning\Planning Cases\2020\20-011 Northern Heights Lutheran Church - CUP\Memos Reports Page 6 of 7 5. The Subject Property has been approved for a house of worship use as defined by in Section 1305.04 in the City Zoning Code. 6. The facilities of a church or other religious assembly may be used for a licensed pre-school and childcare center and playground with a Conditional Use Permit. Additional Review Building Official The Building Official has reviewed the plans and has no additional comments at this time. A Building Permit will be required prior to construction. Public Works Director and City Engineer The Public Works Director and City Engineer has reviewed the plans and proposes as a condition of approval that the Applicant modify the southern curb at the intersection of Snelling Avenue and the private drive to restrict the number of right hand turns being made onto Snelling Avenue. Options and Motion Language Staff has provided the following options and motion language for this case. The Planning Commission should consider providing additional findings of fact as part of the motion to support their recommendation for approval or denial. • Recommend Approval with Conditions: Motion to recommend approval of Planning Case 20-011 for a Conditional Use Permit and Planned Unit Development Amendment at 1700 Highway 96 W, based on the findings of fact and the submitted plans, as amended by the conditions in the July 8th, 2020 Report to the Planning Commission: 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to the plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. All conditions of the original Planned Unit Development shall remain in full force and effect. 3. This approval does not include signs. A separate sign permit is required for all proposed signage. 4. A Zoning Permit shall be required for the fencing around the playground area. 5. A Building Permit shall be required for the interior improvements. 6. The Applicant shall modify the southern curb at the intersection of Snelling Avenue and the private drive to restrict right turns onto Snelling Avenue. Prior to construction the Applicant shall submit plans for engineering staff to review. A Right of Way permit is required. The proposed improvements shall be completed no later than November 31, 2020. 7. The applicant shall designate and sign ten (10) parking stalls for parent drop- off/pick-up during pore-school/nursery hours of operation in East Lot/B . 8. No expansion to enrollment beyond 100 students shall be permitted without City Council approval. 9. Any violation of the conditions of this Conditional Use Permit may result in revocation of the permit. City of Arden Hills Planning Commission Meeting for July 8, 2020 P:\Planning\Planning Cases\2020\20-011 Northern Heights Lutheran Church - CUP\Memos Reports Page 7 of 7 • Recommend Approval as Submitted: Motion to recommend approval of Planning Case 20- 011 for a Conditional Use Permit and Planned Unit Development Amendment at 1700 Highway 96 W, based on the findings of fact and the submitted plans in the July 8, 2020 Report to the Planning Commission. • Recommend Denial: Motion to recommend denial of Planning Case 20-011 for a Conditional Use Permit and Planned Unit Development Amendment at 1700 Highway 96 W, based on the following findings: findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. • Table: Motion to table Planning Case 20-011 for a Conditional Use Permit and Planned Unit Development Amendment at 1700 Highway 96 W: a specific reason and information request should be included with a motion to table. Notice A Conditional Use Permit and Planned Unit Development Amendment requires a public hearing. A public hearing notice for this planning case was published in the Pioneer Press on June 26, 2020. The City has not received any public comments regarding this case. A public meeting notice was mailed to residential properties within 1,000 feet of the Subject Property on June 26th, 2020. At the time of writing this staff received one (1) letter of support (Attachment E). Deadline for Agency Actions The City of Arden Hills received the completed application for this request on June 26th, 2020. Pursuant to Minnesota State Statute, the City must act on this request by August 25th, 2020 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. With consent of the applicant, the City may extend the review period beyond the initial 120 days. Attachments A. Land Use Application B. Location Map C. Supplemental Application Materials D. Planned Unit Development No. 84-21 E. Public Comment Approved: CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, JULY 8, 2020 6:30 P.M. - ARDEN HILLS CITY HALL CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Chair Nick Gehrig called to order the regular Planning Commission meeting at 6:30 p.m. Due to the COVID-19 pandemic this meeting was held virtually. ROLL CALL Present were: Chair Nick Gehrig, Commissioners Marcie Jefferys, Steven Jones, James Lambeth, Subbaya Subramanian, Paul Vijums, Kurtis Weber (alternate), and Jonathan Wicklund. Absent: Commissioner Clayton Zimmerman. Also present were: Community Development Manager Mike Mrosla, Associate Planner Joe Hartmann, and Councilmember Steve Scott. APPROVAL OF AGENDA – JULY 8, 2020 Chair Gehrig stated the agenda will stand as published. APPROVAL OF MINUTES June 3, 2020 – Planning Commission Regular Meeting Commissioner Vijums moved, seconded by Commissioner Subramanian, to approve the June 3, 2020, Planning Commission Regular Meeting as presented. A roll call vote was taken. The motion carried unanimously (7-0). PLANNING CASES A. Planning Case 20-011; North Heights Lutheran Church – Conditional Use Permit and Amended Planned Unit Development – Public Hearing Associate Planner Hartmann stated the use of the Subject Property as a place of worship has been in continuous operation since 1947. The City Council approved Planned Unit Development Permit (PUD) Planning Case 84-21 in 1984 that gave the Applicants permission to operate a ARDEN HILLS PLANNING COMMISSION – July 8 , 2020 2 church at the Subject Property. The PUD included conditions of approval such as a requirement that the use of the church and supporting facilities with the R- l Zoning District shall be limited to those uses and activities normally associated with a church operation. The PUD was amended three (3) times in 1995, 2000, and 2002, respectively. Most recently in 2002, a Special/Conditional Use Permit was approved for the North Heights Family Life Center to operate a program for high school aged students with eighty-six (86) matriculated students on site, but the program was never implemented and the permit has since been expired. The proposed use of the Subject Property at that time was found to be consistent with its original approvals and there were no exterior modifications proposed with that request. The one (1) condition of approval associated with this previous request was that the main parking lot access drive for the secondary school use should be from Highway 96 and North Heights was to direct as much traffic to the Highway 96 access drive as possible. Associate Planner Hartmann explained the proposed use would utilize existing classrooms, gymnasium and playground. Entrance B will be used for child drop off and pickup as shown below. Parent and staff will utilize the East Lot/B for parking. Hours of operation are 7:00 A.M. and 6:00 P.M. Monday through Friday each week, with pre-school lasting from September through May of each year and the nursery use continuing over the summer. If approved, the center would enroll up to 100 children between the ages of 33 months to 5 years old in either a half-day or full-day pre-school curriculum. The Applicant states that the purpose of this proposal is to better utilize the existing space and to meet the needs of the growing population of the north suburbs. Associate Planner Hartmann reviewed the surrounding area, the Plan Evaluation and provided the Findings of Fact for review: 1. The Subject Property is located on an approximately 41 acre parcel in the R-1 Single Family Residential District. 2. The Subject Property is located at 1700 Highway 96 W. 3. The Subject Property is utilized by the North Heights Lutheran Church. 4. The Subject Property has been approved for a house of worship use as defined by in Section 1305.04 in the City Zoning Code. 5. The facilities of a church or other religious assembly may be used for a licensed pre- school and childcare center and playground with a Conditional Use Permit. Associate Planner Hartmann stated staff recommends approval of Planning Case 20-011 for a Conditional Use Permit and Planned Unit Development Amendment at 1700 Highway 96 W, based on the findings of fact and the submitted plans, as amended by the conditions in the July 8th, 2020 Report to the Planning Commission: 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to the plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. All conditions of the original Planned Unit Development shall remain in full force and effect. 3. This approval does not include signs. A separate sign permit is required for all proposed signage. ARDEN HILLS PLANNING COMMISSION – July 8 , 2020 3 4. A Zoning Permit shall be required for the fencing around the playground area. 5. A Building Permit shall be required for the interior improvements. 6. The Applicant shall modify the southern curb at the intersection of Snelling Avenue and the private drive to restrict right turns onto Snelling Avenue. Prior to construction the Applicant shall submit plans for engineering staff to review. A Right of Way permit is required. The proposed improvements shall be completed no later than November 31, 2020. 7. The applicant shall designate and sign ten (10) parking stalls for parent drop-off/pick-up during pore-school/nursery hours of operation in East Lot/B . 8. No expansion to enrollment beyond 100 students shall be permitted without City Council approval. 9. Any violation of the conditions of this Conditional Use Permit may result in revocation of the permit. Associate Planner Hartmann reviewed the options available to the Planning Commission on this matter: 1. Recommend Approval with Conditions 2. Recommend Approval as Submitted 3. Recommend Denial 4. Table Chair Gehrig opened the floor to Commissioner comments. Commissioner Jefferys stated she could not see the slides. She asked if the slideshow for this Planning Case was sent to the Planning Commission. Community Development Manager/City Planner Mrosla explained the PowerPoint presentation was sent to the Commissioners prior to this meeting. Commissioner Jefferys questioned if the childcare facility would be providing food to the children. Associate Planner Hartmann commented food would be provided for the students and this would be regulated by Ramsey County. Commissioner Jones indicated he could not see the slideshow either. He asked if the Commission had a quorum without him present. Community Development Manager/City Planner Mrosla stated the Commission would still have a quorum given the fact Commissioner Weber was in attendance. Commissioner Jones asked what the timeline was for this project. Associate Planner Hartmann reported the plan was to open the childcare facility this fall. ARDEN HILLS PLANNING COMMISSION – July 8 , 2020 4 Commissioner Lambeth discussed how a place of worship is defined within City Code and understood this could include a childcare facility. He inquired if the applicant already had a license from DHS for the facility. Associate Planner Hartmann deferred this question to the applicant. Mike Olfield, representative from North Heights Lutheran Church, explained he has a DHS application in for licensing with Ramsey County. Commissioner Lambeth questioned how security would be managed at the pickup/drop-off area. Mr. Olfield reported the area had been restriped and stop signs had been installed on either side of the crosswalk to improve safety. He commented he did not anticipate there would be a security issue with the children coming into the building. Commissioner Subramanian applauded the church for proposing the childcare and preschool facility in Arden Hills. He asked if an additional traffic study should be completed prior to the school starting. He inquired if it was wise to have 100 children in this facility given the concerns with COVID-19. Mr. Olfield stated North Heights had a COVID-19 plan for the entire facility. He discussed the area the students would be in and noted it was quite large. He reported the students would be able to social distance per the governor’s executive orders. Associate Planner Hartmann explained the applicant had spoken to Public Works Director/City Engineer Todd Blomstrom and he determined a traffic study was not necessary for this proposal. Commissioner Vijums commented he supported the proposed plan. Commissioner Wicklund asked what type of construction would occur to get traffic turning left onto Snelling Avenue. Associate Planner Hartmann reported the proposal would be to extend the curb on the right hand side by 20 feet. Chair Gehrig opened the public hearing at 7:11 p.m. Chair Gehrig invited anyone for or against the application to come forward and make comment. There being no comment Chair Gehrig closed the public hearing at 7:11 p.m. Commissioner Wicklund stated he supported this Planning Case moving forward without Condition 6. He believed Condition 6 was an unnecessary expense that should not be taken on by the applicant. Community Development Manager/City Planner Mrosla commented staff was requesting a minor modification to the curb line to further minimize the turns. ARDEN HILLS PLANNING COMMISSION – July 8 , 2020 5 Commissioner Wicklund commented he would not make this a significant issue and noted he was a fan of perpendicular intersections. Commissioner Jones asked if there was an issue to have the daycare users entering the site through the north lot off of Highway 96 rather than the east entrance off of Snelling Avenue. Associate Planner Hartmann stated this was a possibility. Commissioner Lambeth indicated he supported Commissioner Wicklund’s recommendation to omit Condition 6. Commissioner Vijums stated he did not object to Condition 6 and agreed it would be best to provide direction regarding traffic flow. Chair Gehrig indicated he supported the comments from Commissioner Wicklund and believed Condition 6 was overly burdensome. He supported the Commission making a recommendation regarding traffic flow into the site for the daycare facility. Mr. Olfield reported he could inform parents using the daycare facility that they would have to enter and exit the site on Highway 96. Commissioner Jefferys stated she did not believe Condition 6 was overly burdensome and should remain a part of the CUP. Commissioner Vijums agreed. Community Development Manager/City Planner Mrosla recommended the Commission first take action on the removal of Condition 6, prior to approving the CUP. Commissioner Wicklund moved and Commissioner Subramanian seconded a motion to recommend Condition 6 be removed consideration in Planning Case 20-011. A roll call vote was taken. The motion carried 4-3 (Commissioners Jefferys, Lambeth and Vijums opposed). Commissioner Wicklund moved and Commissioner Subramanian seconded a motion to recommend approval of Planning Case 20-011 for a Conditional Use Permit and Planned Unit Development Amendment at 1700 Highway 96 W based on the findings of fact and the submitted plans, as amended by the conditions, excluding Condition 6 in the July 8, 2020, report to the Planning Commission. A roll call vote was taken. The motion carried unanimously (7-0). B. Planning Case 20-013; Amendment to Zoning Ordinance Regarding Call Centers – Public Hearing Associate Planner Hartmann stated National Recoveries is a debt recovery service which operates a call center within the Arden Hills Corporate Center at 4265 Lexington Avenue North. ARDEN HILLS PLANNING COMMISSION – July 8 , 2020 6 National Recoveries employs approximately 350-400 persons and has been a tenant of Arden Hills Corporate Center since 2015. Associate Planner Hartmann reported the available parking at the center does not meet the demand of National Recoveries. Call center uses typically require ample parking due to the high staffing demands. Because of this, National Recoveries has contracted with North Heights Lutheran Church to provide overflow employee parking. North Heights Lutheran Church has significant excess parking during the week. National Recoveries has a shuttle that transports staff from the church to their facility. The existing offsite parking is permitted by ordinance section 1325.06 Subd D, 6, stating that “if required parking is located on a site other than the site on which the principal building or use is located, a properly drawn legal instrument, executed by the parties involved, must be filed with the City, which provides for such parking and which shall not be terminated without approval by the City Council.” National Recoveries has provided the City with the parking contacts. Associate Planner Hartmann explained at its December 2019 work session, the Council discussed call center parking requirements in regards to National Recoveries. Following a discussion, the City Council directed staff to review and propose a zoning code amendment to add a definition for “call centers” and parking count standards for the use. At its June 8th, 2020 work session, staff presented the proposed language to the Council. The Council directed staff to move forward with adding a definition and parking counts requirements for call centers. If this amendment is approved, National Recoveries would be considered legal non-conforming as the user would not meet the new parking requirement. National Recoveries can continue to operate their shuttle and provide their off-site parking, but if they expand or modify their facilities in a way that would trigger a land use request requiring approval from the City Council, their proposal would have to conform to the new call center requirements. Associate Planner Hartmann reviewed the surrounding area, the Plan Evaluation and provided the Findings of Fact for review: 1. The City of Arden Hills is proposing amendments to the language of Chapter 13 of the Zoning Code. 2. Under City Code Section 1305.04, definitions for items found in the Zoning Code are laid out in a glossary of terms. 3. City Code does not have a definition for a “Call Center” under City Code Section 1305.04. 4. City Code Section 1325.06, Subd. 1, J defines the number of parking spaces requirements under each category of use within the Zoning Code. 5. Call Center uses are not defined under City Code Section 1325.06, Subd. 1, J. 6. Under City Code Section 1325.06, Subd. 1, J Business & Professional Office uses require (1) one parking spot for every 250 square feet of office space. 7. The City is proposing that a Call Center use shall require 1 parking space per 150 square feet. 8. Amendments to the Zoning Code regulations require a public hearing prior to action by the City Council. 9. If this amendment is approved, National Recoveries will be considered legal nonconforming as the user would not meet the new parking requirement. ARDEN HILLS PLANNING COMMISSION – July 8 , 2020 7 Associate Planner Hartmann reviewed the options available to the Planning Commission on this matter: 1. Recommend Approval 2. Recommend Approval with Amendments 3. Recommend Denial 4. Table Chair Gehrig opened the floor to Commissioner comments. Commissioner Jefferys asked if future call centers could be approved in the City with shared parking agreements in place, as was done for National Recoveries. Associate Planner Hartmann stated this could be done but noted the new parking standards would have to be met. Commissioner Jones commented he could not support the proposed code amendment because he believed the proposed parking requirements were still too low for call centers. Community Development Manager/City Planner Mrosla reported staff had researched parking requirements for communities around the nation and noted call centers were mostly considered officer uses. He understood call centers had high staffing models and he explained the City trying to set a standard. He reported call centers may be required to receive a conditional use permit in the future given the intensity of their use. Commissioner Jones stated he was please this use was being further considered. Commissioner Lambeth questioned what lot the National Recoveries employees were parking in at this time. Associate Planner Hartmann stated the employees were parking in the south most lot, designated Lot C. He explained only Highway 96 could be used for the shuttle service that was provided by National Recoveries. Chair Gehrig encouraged the Commission to keep the discussion to the proposed Code Amendment and not on National Recoveries. Commissioner Lambeth explained he was trying to better understand how much parking National Recoveries required at North Heights Church. Community Development Manager/City Planner Mrosla commented National Recoveries employees have been parking at North Heights Church since 2015. He noted there are over 700 parking stalls onsite. He estimated National Recoveries utilizes 150 to 200 parking stalls at this time. Further discussion ensued regarding the parking at North Heights Church. Chair Gehrig asked how staff arrived at the 150 square foot recommendation. ARDEN HILLS PLANNING COMMISSION – July 8 , 2020 8 Associate Planner Hartmann reported he reviewed other communities that had call center definitions within their City Code and had defined call center parking requirements. He explained these communities recommended 150 square feet. Chair Gehrig opened the public hearing at 7:45 p.m. Chair Gehrig invited anyone for or against the application to come forward and make comment. There being no comment Chair Gehrig closed the public hearing at 7:46 p.m. Commissioner Jones stated he supported the 150 foot parking standard. Commissioner Lambeth agreed. Commissioner Jones moved and Commissioner Jefferys seconded a motion to recommend approval of Planning Case 20-013 for a City Code Amendment to Chapter 13 of the Zoning Ordinance based on the findings of fact and the submitted Ordinance language provided in the July 8, 2020, report to the Planning Commission. A roll call vote was taken. The motion carried unanimously (7-0). UNFINISHED AND NEW BUSINESS None. REPORTS A. Report from the City Council Councilmember Scott provided the Commission with an update from the City Council. He discussed how the City was being impacted by COVID-19 and noted the City was operating in a virtual mode at this time. He reported City Hall remains closed but all essential functions remained in place. He discussed the actions of the City Council from their June 22nd meeting. He explained a virtual neighborhood meeting would be held on Thursday, July 9th at 6:30 p.m. to discuss a proposed senior housing building on the Bethel property. He requested staff forward a link for this meeting to the Planning Commissioners. He stated the July 13th City Council meeting has been canceled and a Special City Council Worksession meeting would be held instead at 5:00 p.m. B. Planning Commission Comments and Requests Commissioner Jones asked that the virtual neighborhood meeting be posted for the entire public to attend. Commissioner Jones requested staff send a direct link to the Zoom meetings prior to each meeting. C. Staff Comments ARDEN HILLS PLANNING COMMISSION – July 8 , 2020 9 None. ADJOURN Commissioner Jones moved, seconded by Commissioner Vijums, to adjourn the July 8, 2020, Planning Commission Meeting at 7:53 p.m. A roll call vote was taken. The motion carried unanimously (7-0). •Planning Case #20-011 –Public Hearing Required •Applicant: John Oldfield (North Heights Lutheran Church) •Property Location: 1700 Highway 96 W •Request: Conditional Use Permit (CUP) and Planned Unit Development Amendment (PUD) Background •41 acre parcel R-1 Single Family Residential District •Currently operates under PUD Permit, Case No. 84-21 •PUD originally approved in 1985 and has been amended two (2) times. Background •City Code Section 1305.04 definition for House of Worship use includes licensed child daycares and playgrounds as use of facilities •Church meets all Special Requirements for school use in R-1 District under Code Section 1320.075 •2002 CUP was approved for high school program but was never implemented due to declining church attendance; permit has since expired Overview Request: •Applicant requests CUP for North Heights Christian Pre-school and Childcare Center •Pre -school uses permitted via Conditional Use Permit in R-1 District in Code Section 1320.05 •Because use was not identified in PUD, PUD Amendment is required for request Overview Request: •preschool use would run from 7:00 A.M. to 6:00 P.M. Monday through Friday each week •Pre -school year from September through May each year and nursery use will continue over summer •If approved, center would enroll up to 100 children ages of 33 months to 5 years old in either half-day or full-day pre-school Section 1325.06 –Parking, Loading and Circulation •Code Section 1325.06 states one (1) parking space required for each teacher plus one (1) for each five (5) individuals receiving care •At capacity, 100 students and ten (10) instructors at center would require thirty (30) parking spaces for this proposed use •closest parking lot to the main entrance of facilities is east Lot B, 217 parking spaces available for proposed use National Recoveries Parking Daycare Entrance Highway 96 Access Snelling Ave Access Conditional Use Permit Requirements – Section 1355.04, Subd. 3 •CUP required fo r proposed use if it’s not permitted by right within the property’s zoning district •When granting CUP, City may impose conditions as it deems necessary to serve and protect health, safety, convenience and general welfare of community Conditional Use Permit Requirements – Section 1355.04, Subd. 3 •Original PUD permit highlights conditions of approval to prohibit left turns from Snelling Avenue onto site and right turns from Site onto Snelling Avenue if weekday traffic through adjacent neighborhoods becomes a problem •Staff recommends that Applicant modify southern curb at intersection of Snelling Avenue and private drive to restrict right turns onto Snelling Avenue Public Notice Public notice mailed to nearby property owners ahead of Planning Commission meeting and published in Pioneer Press as per the Land use Application Public Notification Policy on June 26th. Public notice mailed to nearby property owners and published in Pioneer Press July 17th ahead of Council meeting. City staff received one (1) comment about request. Planning Commission Public Hearing •Planning Commission held Public Hearing July 8th. •No comments were received from the public •Planning Commission recommended removal of one condition of approval: The Applicant shall modify the southern curb at the intersection of Snelling Avenue and the private drive to mitigate the number of right hand turns being made onto Snelling Avenue. Engineering staff shall review and approve in writing plans for the redesign of the intersection no later than November 1st, 2020. Conditions of Approval 1.The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to the plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2.All conditions of the original Planned Unit Development shall remain in full force and effect. 3.This approval does not include signs. A separate sign permit is required for all proposed signage. Conditions of Approval 4.A Zoning Permit shall be required for the fencing around the playground area. 5.A Building Permit shall be required for the interior improvements. Conditions of Approval 6.The applicant shall designate and sign ten (10) parking stalls for parent drop-off/pick-up during pre -school/nursery hours of operation in East Lot/B . 7.No expansion to enrollment beyond 100 students shall be permitted without City Council approval. 8.Any violation of the conditions of this Conditional Use Permit may result in revocation of the permit. Proposed Motion Language: •Approval with Conditions: Motion to approve Planning Case 20-011 for a Conditional Use Permit and Planned Unit Development Amendment at 1700 Highway 96 W, based on the findings of fact and the submitted plans, as amended by the (8) conditions in the July 27th, 2020 Report to the City Council •Approval as Submitted: Motion to approve Planning Case 20-011 for a Conditional Use Permit and Planned Unit Development Amendment at 1700 Highway 96 W, based on the findings of fact and the submitted plans in the July 27, 2020 Report to the City Council Proposed Motion Language: •Denial: Motion to deny Planning Case 20-011 for a Conditional Use Permit and Planned Unit Development Amendment at 1700 Highway 96 W, based on the following findings: findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. •Table: Motion to table Planning Case 20-011 for a Conditional Use Permit and Planned Unit Development Amendment at 1700 Highway 96 W: a specific reason and information request should be included with a motion to table. City of Arden Hills City Council Meeting for July 27, 2020 P:\Planning\Planning Cases\2020\20-013 Call Center Definition - ZCA\CC Packet\PH Page 1 of 4 PUBLIC HEARING – 8B MEMORANDUM DATE: July 27, 2020 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Joe Hartmann, Associate Planner Mike Mrosla, Community Development Manager/City Planner SUBJECT: Planning Case #20-013 - Public Hearing Required Applicant: City of Arden Hills Request: City Code Amendment – Chapter 13 – Zoning Ordinance Definitions and Requirements for Parking, Loading and Circulation Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider the Following The City of Arden Hills is proposing amendments to the language of Chapter 13 of the Zoning Code to include a call center definition in City Code Section 1305.04, and new requirements for parking, loading and circulation for call center uses in City Code Section 1325.06. The City Council will be asked to make a formal decision regarding the application PC 20-013 under Agenda Item 9B. Background At its December 2019 work session, the Council discussed call center parking requirements in regard to National Recoveries. National Recoveries is a debt recovery service, which operates a call center at 4265 Lexington Avenue North within the Arden Hills Corporate Center. National Recoveries employs approximately 350-400 persons and has been a tenant of Arden Hills Corporate Center since 2015. City of Arden Hills City Council Meeting for July 27, 2020 P:\Planning\Planning Cases\2020\20-013 Call Center Definition - ZCA\CC Packet\PH Page 2 of 4 The available parking at the center does not meet the demand of National Recoveries. This is because call center uses require ample parking due to the high staffing demands. Because of this, National Recoveries has contracted with North Heights Lutheran Church to provide overflow employee parking. North Heights Lutheran Church has significant excess parking during the week. National Recoveries has a shuttle that transports staff from the church to their facility. The existing offsite parking is permitted by ordinance section 1325.06 Subd D, 6, stating that “if required parking is located on a site other than the site on which the principal building or use is located, a properly drawn legal instrument, executed by the parties involved, must be filed with the City, which provides for such parking and which shall not be terminated without approval by the City Council.” National Recoveries has provided the City with the parking contract. Following a discussion, the City Council directed staff to review and propose a zoning code amendment to add a definition for “call centers” and parking count standards for the use. At its June 8th, 2020 work session, staff presented the proposed language to the Council. The Council directed staff to move forward with the adding of a definition and parking count requirements for call centers. If this amendment is approved, National Recoveries would be considered legal non- conforming as the user would not meet the new parking requirement. National Recoveries can continue to operate their shuttle and provide their off-site parking, but if they expand or modify their facilities in a way that would trigger a land use request requiring approval from the City Council, their proposal would have to conform to the new call center requirements. Procedural Requirements for Specific Applications Under City Code Section 1305.04, definitions for items found in the Zoning Code are laid out in a glossary of terms. However, City Code does not have a definition for a “Call Center”. Call Center uses are currently considered office uses. Other communities define call center uses in their Zoning Codes and a review of city codes by staff revealed a few definitions that could be adopted into the Arden Hills City Code. The Planning Commission offers the following amendment to the language in the Zoning Code under Section 1305.04 to include a definition for Call Center: Call Center. An office for providing incoming and outgoing telephone and computer services, customer service, technical service, or telemarketing activities through electronic communications. City of Arden Hills City Council Meeting for July 27, 2020 P:\Planning\Planning Cases\2020\20-013 Call Center Definition - ZCA\CC Packet\PH Page 3 of 4 City Code Section 1325.06, Subd. 1, J defines the number of parking spaces required under each category of use within the Zoning Code. Currently, there are no standards for Call Center uses. The closest use to a Call Center use in City Code would be “Business & Professional Office” uses, which require one parking stall for every 250 square feet of office space. Due to the higher density of staff members working in call centers, the requirement for 1 parking spot for every 250 square feet of office space doesn’t reflect the parking needs of the use. Given the greater staffing levels associated with a Call Center use, Staff is recommending that a greater parking requirement be put into effect for Call Center uses to anticipate the greater need for parking compared with other businesses. The Planning Commission offers the following amendment to the language in the Zoning Code under Section 1325.06 to include a category of required parking spaces for a Call Center use: Call Center shall require 1 parking space per 150 square feet. Findings of Fact The Planning Commission offers the following findings for consideration as to whether or not the proposed application would adversely affect the community as a whole based on the aforementioned factors: General Findings: 1. The City of Arden Hills is proposing amendments to the language of Chapter 13 of the Zoning Code. 2. Under City Code Section 1305.04, definitions for items found in the Zoning Code are laid out in a glossary of terms. 3. City Code does not have a definition for a “Call Center” under City Code Section 1305.04. 4. City Code Section 1325.06, Subd. 1, J defines the number of parking spaces required under each category of use within the Zoning Code. 5. Call Center uses are not defined under City Code Section 1325.06, Subd. 1, J. 6. Under City Code Section 1325.06, Subd. 1, J Business & Professional Office uses require 1 parking spot for every 250 square feet of office space. 7. The City is proposing that a Call Center use shall require 1 parking space per 150 square feet. 8. Amendments to Zoning Code regulations require a public hearing prior to action by the City Council. 9. If this amendment is approved, National Recoveries will be considered legal non- conforming uses as the user would not meet the new parking requirement. Recommendation At their July 8th, 2020 meeting, the Planning Commission held a public hearing and received no comments regarding PC 20-013 at the time. The Planning Commission motioned to approve the request, (7-0). City of Arden Hills City Council Meeting for July 27, 2020 P:\Planning\Planning Cases\2020\20-013 Call Center Definition - ZCA\CC Packet\PH Page 4 of 4 Public Notice and Comments A Zoning Code Amendment requires a public hearing. A public hearing notice for this planning case was published in the Pioneer Press on July 17, 2020. The City has not received any comments regarding this case. Budget Impact: NA Attachments A. Draft Ordinance 2020-002 Redlined Call Center Definition B. Draft Ordinance 2020-002 Clean Call Center Definition C. Draft Ordinance 2020-002 Redlined Parking Requirement D. Draft Ordinance 2020-002 Clean Parking Requirement E. July 8, 2020 Planning Commission Report F. July 8, 2020 Draft Planning Commission Minutes G. City Council PowerPoint Presentation 1305.04 Definitions. (revised 076/274/1920) ∙Acre. A quantity of land containing forty-three thousand, five hundred and sixty (43,560) square feet or one hundred sixty (160) square rods in whatever shape and pattern (e.g. circular, square, triangular, irregular, broad or narrow). ∙Acre, net (as applied to PUD density calculations). One (1) acre of land, minus the two-thirds (2/3) of that portion of the acre encompassed by wetlands, one-half (1/2) of that portion of the acre encompassing wholly or partially hills, mounds, or slopes that drop at a rate of twelve percent (12%) or more per every fifteen (15) feet or more of distance; and the entire area of public streets. ∙Administrative officer. The zoning administrator, building inspector, their deputies or assistants, and any other officials of the city charged with or engaged in the administration of this Code or any portion thereof. ∙Administrator. The zoning administrator. ∙Agricultural uses. Uses customarily associated with the growing of farm produce and the raising of farm animals for general use; but not including raising and feeding (feed lots) of livestock, fur farms and kennels. ∙Alteration. As applied to a building or structure, a change or rearrangement in the structural parts or in the existing facilities, or an enlargement, whether by extending on a side or by increasing in height, or by moving from one location to another. ∙Alley. A minor public or private way which is used primarily for vehicular service access to the back or side of a lot abutting on a street. ∙Animals, domestic. Common household pets, such as dogs and cats, other animals kept for amusement, companionship, decoration, or interest. ∙Animals, farm. Animals traditionally kept or raised on a farm for the purpose of providing food or products for sale or use, such as cattle, horses, goats, sheep, swine, fowl, bees, and animals raised for fur. ∙Animals, wild. Animals such as wolves, tigers and poisonous snakes that are not normally a domestic animal or farm animal and would ordinarily be confined in a zoo or found in the wild. ∙Antenna. Equipment, used for transmitting and/or receiving telecommunication, television or radio signals, which is located on the exterior, or outside, of any building or structure. ∙Antenna, dish. A parabolic-shaped antenna (including all supporting apparatus) which is used for transmitting or receiving telecommunication, television or radio signals, which is located on the exterior, or outside, of any building or structure. ∙Class I: Dish Antenna under thirty (30) inches or more in diameter; six (6) feet in surface area; or six (6) feet in height. ∙Class II: Dish Antenna thirty (30) inches or more in diameter; six (6) square feet or more in surface area; or six (6) feet or more in height. Draft Ordinance 2020-002 ∙ Apartment. A room or suite of rooms located in a one- or two-family building or multiple dwelling, which shall include a bath and kitchen accommodation, intended or designed for use as an independent residence by a single household. ∙ Appeal. An application for the review of an order, requirement, decision, determination or interpretation of this Code made by an administrative officer in the application and/or enforcement of this Code. ∙ Basement. Any area of a structure, including crawl spaces, having its floor or base subgrade (below ground level) on all four sides, regardless of the depth of excavation below ground level. (revised 05/05/10) ∙ Bluff. A topographic feature such as a hill, cliff, or embankment having the following characteristics (an area with an average slope of less than 18 percent over a distance for 50 feet or more shall not be considered part of the bluff): (added 02/22/10) ∙ Part or all of the feature is located in a shoreland area; ∙ The slope rises at least 25 feet above the ordinary high water level of the water body; ∙ The grade of the slope from the toe of the bluff to a point 25 feet or more above the ordinary high water level averages 30 percent or greater; and ∙ The slope must drain toward the waterbody. ∙ Bluff impact zone. A bluff and land located within 20 feet from the top of a bluff. (added 02/22/10) ∙ Board. The board of appeals and adjustment established by this Code. ∙ Boarding house. A structure where sleeping rooms are provided, with a common entrance, internal access to all rooms, one (1) or more bathrooms, and one (1) or more kitchens to provide lodging for at least three (3) but not exceeding five (5) persons. A boarding house is distinguished from a transient accommodation such as a hotel or motel as defined in this chapter. (added 7/14/10) ∙ Boulevard. That portion of a street lying between the lateral line of the roadway portion thereof (i.e., the back of the curb or curb line) and the right-of-way line thereof which may contain within its boundaries a sidewalk or portion of driveway. ∙ Brewpub. A restaurant that also has a facility that manufactures and distributes intoxicating malt liquor or wine in total quantity not to exceed 250,000 barrels a year on the premises. (added 10/29/12) ∙ Building. A structure which is designed and suitable for the habitation or shelter of human beings or animals, or a shelter or storage of property, or is used for trade or manufacturing. ∙ Building line. A line parallel to a lot line or the ordinary high water level at the required setback beyond which a structure may not extend. (revised 02/22/10) ∙ Building, accessory structure or use. A subordinate building structure or use which is located on the same lot on which the principal building or use is situated and which is reasonable necessary, appropriate and incidental to the conduct of the primary use of such principal building or principal use. ∙ Building envelope. (See Lot, Buildable portion of.) ∙Building height. The vertical distance from the average elevation of the grade along a face of a building to the highest point of the roof surface of flat roofs, the deck line of mansard roofs, or the average height between the eaves and the highest ridge of gable, hip, or gambrel roofs. The height of a stepped or terraced building shall be the height of the tallest segment of the building. ∙Building inspector. The inspector as provided for in the building code. ∙Building, principal. A building in which the principal use, of the lot on which it is located, is conducted. ∙Bulk. The term used to indicate the size and setbacks of buildings or structures and location of same with respect to one another and includes the following items: ∙Size and height of buildings or structures. ∙Location of exterior walls at all levels in relation to lot lines, street or to other buildings or structures. ∙Gross floor area of buildings or structures in relation to lot lines, street or to other buildings or structures. ∙All open spaces allocated to buildings or structures. ∙Amount of lot area per dwelling unit. ∙Bulk materials. Uncontained solid matter such as powder, grain, stone, sand, sulfur, etc., that has a tendency to become airborne. ∙Business. Any occupation, employment or enterprise wherein merchandise is exhibited and sold, or which occupies time, attention, labor and materials, or whereby services are offered for compensation. ∙Business services. Services performed primarily for other businesses, including such services as secretarial, clerical, employment agencies, business machine service, printing, etc. ∙Caliper inches. The diameter of a tree measured at 4.5 feet above the ground. (added 4/28/08) ∙Call Center. An office for providing incoming and outgoing telephone and computer services, customer service, technical service, or telemarketing activities through electronic communications. (added 7/27/20) ∙Cemetery/Memorial garden. Land used or dedicated to the burial of the dead, including crematoriums, mausoleums, funeral chapels and necessary sales and maintenance facilities. (added 7/14/10) ∙Clear vision area. The clear vision area shall be an area within a triangle that is measured along the edge of the driving surface of the road at the intersection of two roads (public or private) and extending thirty (30) feet in each direction from the intersection with a line connecting the two end points. (revised 3/18/09) ∙Clear-cutting. The complete removal of trees or shrubs in a contiguous patch, strip, row, or block. (revised 02/22/10) ∙Clinic. A building for out-patient medical treatment of humans or small animals. ∙ 1305.04 Definitions. (revised 07/27/20) ∙Acre. A quantity of land containing forty-three thousand, five hundred and sixty(43,560) square feet or one hundred sixty (160) square rods in whatever shape and pattern (e.g. circular, square, triangular, irregular, broad or narrow). ∙Acre, net (as applied to PUD density calculations). One (1) acre of land, minus thetwo-thirds (2/3) of that portion of the acre encompassed by wetlands, one-half (1/2) of that portion of the acre encompassing wholly or partially hills, mounds, or slopes that drop at a rate of twelve percent (12%) or more per every fifteen (15) feet or more of distance; and the entire area of public streets. ∙Administrative officer. The zoning administrator, building inspector, their deputies orassistants, and any other officials of the city charged with or engaged in the administration of this Code or any portion thereof. ∙Administrator. The zoning administrator.∙Agricultural uses. Uses customarily associated with the growing of farm produce andthe raising of farm animals for general use; but not including raising and feeding (feed lots) of livestock, fur farms and kennels. ∙Alteration. As applied to a building or structure, a change or rearrangement in thestructural parts or in the existing facilities, or an enlargement, whether by extending on a side or by increasing in height, or by moving from one location to another. ∙Alley. A minor public or private way which is used primarily for vehicular serviceaccess to the back or side of a lot abutting on a street. ∙Animals, domestic. Common household pets, such as dogs and cats, other animalskept for amusement, companionship, decoration, or interest. ∙Animals, farm. Animals traditionally kept or raised on a farm for the purpose ofproviding food or products for sale or use, such as cattle, horses, goats, sheep, swine, fowl, bees, and animals raised for fur. ∙Animals, wild. Animals such as wolves, tigers and poisonous snakes that are notnormally a domestic animal or farm animal and would ordinarily be confined in a zoo or found in the wild. ∙Antenna. Equipment, used for transmitting and/or receiving telecommunication,television or radio signals, which is located on the exterior, or outside, of any building or structure. ∙Antenna, dish. A parabolic-shaped antenna (including all supporting apparatus)which is used for transmitting or receiving telecommunication, television or radio signals, which is located on the exterior, or outside, of any building or structure. ∙Class I: Dish Antenna under thirty (30) inches or more in diameter; six (6) feet insurface area; or six (6) feet in height. ∙Class II: Dish Antenna thirty (30) inches or more in diameter; six (6) square feet ormore in surface area; or six (6) feet or more in height. Draft Ordinance 2020-002 ∙ Apartment. A room or suite of rooms located in a one- or two-family building or multiple dwelling, which shall include a bath and kitchen accommodation, intended or designed for use as an independent residence by a single household. ∙ Appeal. An application for the review of an order, requirement, decision, determination or interpretation of this Code made by an administrative officer in the application and/or enforcement of this Code. ∙ Basement. Any area of a structure, including crawl spaces, having its floor or base subgrade (below ground level) on all four sides, regardless of the depth of excavation below ground level. (revised 05/05/10) ∙ Bluff. A topographic feature such as a hill, cliff, or embankment having the following characteristics (an area with an average slope of less than 18 percent over a distance for 50 feet or more shall not be considered part of the bluff): (added 02/22/10) ∙ Part or all of the feature is located in a shoreland area; ∙ The slope rises at least 25 feet above the ordinary high water level of the water body; ∙ The grade of the slope from the toe of the bluff to a point 25 feet or more above the ordinary high water level averages 30 percent or greater; and ∙ The slope must drain toward the waterbody. ∙ Bluff impact zone. A bluff and land located within 20 feet from the top of a bluff. (added 02/22/10) ∙ Board. The board of appeals and adjustment established by this Code. ∙ Boarding house. A structure where sleeping rooms are provided, with a common entrance, internal access to all rooms, one (1) or more bathrooms, and one (1) or more kitchens to provide lodging for at least three (3) but not exceeding five (5) persons. A boarding house is distinguished from a transient accommodation such as a hotel or motel as defined in this chapter. (added 7/14/10) ∙ Boulevard. That portion of a street lying between the lateral line of the roadway portion thereof (i.e., the back of the curb or curb line) and the right-of-way line thereof which may contain within its boundaries a sidewalk or portion of driveway. ∙ Brewpub. A restaurant that also has a facility that manufactures and distributes intoxicating malt liquor or wine in total quantity not to exceed 250,000 barrels a year on the premises. (added 10/29/12) ∙ Building. A structure which is designed and suitable for the habitation or shelter of human beings or animals, or a shelter or storage of property, or is used for trade or manufacturing. ∙ Building line. A line parallel to a lot line or the ordinary high water level at the required setback beyond which a structure may not extend. (revised 02/22/10) ∙ Building, accessory structure or use. A subordinate building structure or use which is located on the same lot on which the principal building or use is situated and which is reasonable necessary, appropriate and incidental to the conduct of the primary use of such principal building or principal use. ∙ Building envelope. (See Lot, Buildable portion of.) ∙ Building height. The vertical distance from the average elevation of the grade along a face of a building to the highest point of the roof surface of flat roofs, the deck line of mansard roofs, or the average height between the eaves and the highest ridge of gable, hip, or gambrel roofs. The height of a stepped or terraced building shall be the height of the tallest segment of the building. ∙ Building inspector. The inspector as provided for in the building code. ∙ Building, principal. A building in which the principal use, of the lot on which it is located, is conducted. ∙ Bulk. The term used to indicate the size and setbacks of buildings or structures and location of same with respect to one another and includes the following items: ∙ Size and height of buildings or structures. ∙ Location of exterior walls at all levels in relation to lot lines, street or to other buildings or structures. ∙ Gross floor area of buildings or structures in relation to lot lines, street or to other buildings or structures. ∙ All open spaces allocated to buildings or structures. ∙ Amount of lot area per dwelling unit. ∙ Bulk materials. Uncontained solid matter such as powder, grain, stone, sand, sulfur, etc., that has a tendency to become airborne. ∙ Business. Any occupation, employment or enterprise wherein merchandise is exhibited and sold, or which occupies time, attention, labor and materials, or whereby services are offered for compensation. ∙ Business services. Services performed primarily for other businesses, including such services as secretarial, clerical, employment agencies, business machine service, printing, etc. ∙ Caliper inches. The diameter of a tree measured at 4.5 feet above the ground. (added 4/28/08) ∙ Call Center. An office for providing incoming and outgoing telephone and computer services, customer service, technical service, or telemarketing activities through electronic communications. (added 7/27/20) ∙ Cemetery/Memorial garden. Land used or dedicated to the burial of the dead, including crematoriums, mausoleums, funeral chapels and necessary sales and maintenance facilities. (added 7/14/10) ∙ Clear vision area. The clear vision area shall be an area within a triangle that is measured along the edge of the driving surface of the road at the intersection of two roads (public or private) and extending thirty (30) feet in each direction from the intersection with a line connecting the two end points. (revised 3/18/09) ∙ Clear-cutting. The complete removal of trees or shrubs in a contiguous patch, strip, row, or block. (revised 02/22/10) ∙ Clinic. A building for out-patient medical treatment of humans or small animals. ∙ 1325.06 Requirements for Parking, Loading and Circulation. (revised 47/278/0820) J.Off Street Parking Spaces Required: Use Required No. of Spaces Bingo Halls 1 for each 1.5 max. seating capacity Bowling Alleys 5 for each lane plus spaces for related uses Business & Professional Office 1 for each 250 sq. ft. of gross floor area Call Center Churches, Theaters, Auditoriums, Mortuaries, and Other Places of Assembly 1 for each 150 sq. ft. of gross floor area 1 for every 3 seats (based on design capacity) Clinics 1 for each doctor or dentist plus 1 for each nurse, technician, or professional and 1 for each 200 sq. ft. of gross floor area Daycare, Nursery, and Pre- School Facility 1 for each teacher or employee plus 1 for each 5 individuals receiving care (design capacity) Dwelling, single and two-family 2 for each dwelling unit Dwelling, multiple family 1.1 per efficiency and 1 bedroom dwelling units; 2 for each 2+ bedroom dwelling units Inside Motor vehicle Leasing or Sales 1 for each 250 sq. ft. of gross floor area used for showrooms, sales, and offices Motels/Hotels 1 for each employee plus 1 for each unit Multiple Occupancy Structure 1 for each space required for each separate use Other Business and Industry 1 for each employee on major shift plus 1 for each vehicle used in conducting the business or 1 for each 1,000 sq. ft. of floor area, whichever is greater Recreation Facility 1 for each 1.5 persons at design capacity Residential Facility or Group Home 1 for every 4 residents plus 1 for each employee on major shift plus 1 for each on-call medical professional Restaurants, Bars 1 for every 2 seats Restaurant, Fast Food 15 stacking spaces for each customer pickup window plus 1 for each 2 seats Retail Sales 1 for each 150 sq. ft. of gross retail sales floor space Schools, Elementary, and Middle School 1 for each staff member plus 3 per classroom Schools, Secondary 1 for each school employee plus one space per 4 students Service Station 3 for each enclosed bay plus 1 for each employee on peak work shift Uses Not Specifically Noted Including Public Uses As determined by City Council after recommendation by Planning Commission. Draft Ordinance 2020-002 1325.06 Requirements for Parking, Loading and Circulation. (revised 7/27/20) J.Off Street Parking Spaces Required: Use Required No. of Spaces Bingo Halls 1 for each 1.5 max. seating capacity Bowling Alleys 5 for each lane plus spaces for related uses Business & Professional Office 1 for each 250 sq. ft. of gross floor area Call Center Churches, Theaters, Auditoriums, Mortuaries, and Other Places of Assembly 1 for each 150 sq. ft. of gross floor area 1 for every 3 seats (based on design capacity) Clinics 1 for each doctor or dentist plus 1 for each nurse, technician, or professional and 1 for each 200 sq. ft. of gross floor area Daycare, Nursery, and Pre- School Facility 1 for each teacher or employee plus 1 for each 5 individuals receiving care (design capacity) Dwelling, single and two-family 2 for each dwelling unit Dwelling, multiple family 1.1 per efficiency and 1 bedroom dwelling units; 2 for each 2+ bedroom dwelling units Inside Motor vehicle Leasing or Sales 1 for each 250 sq. ft. of gross floor area used for showrooms, sales, and offices Motels/Hotels 1 for each employee plus 1 for each unit Multiple Occupancy Structure 1 for each space required for each separate use Other Business and Industry 1 for each employee on major shift plus 1 for each vehicle used in conducting the business or 1 for each 1,000 sq. ft. of floor area, whichever is greater Recreation Facility 1 for each 1.5 persons at design capacity Residential Facility or Group Home 1 for every 4 residents plus 1 for each employee on major shift plus 1 for each on-call medical professional Restaurants, Bars 1 for every 2 seats Restaurant, Fast Food 15 stacking spaces for each customer pickup window plus 1 for each 2 seats Retail Sales 1 for each 150 sq. ft. of gross retail sales floor space Schools, Elementary, and Middle School 1 for each staff member plus 3 per classroom Schools, Secondary 1 for each school employee plus one space per 4 students Service Station 3 for each enclosed bay plus 1 for each employee on peak work shift Uses Not Specifically Noted Including Public Uses As determined by City Council after recommendation by Planning Commission. Draft Ordinance 2020-002 City of Arden Hills Planning Commission Meeting for July 8, 2020 P:\Planning\Planning Cases\2020\20-013 Call Center Definition - ZCA Page 1 of 4 MEMORANDUM DATE: July 8th, 2020 PC Agenda Item 3.B TO: Planning Commission Chair and Commissioners FROM: Joe Hartmann, Associate Planner SUBJECT: Planning Case #20-013 –Public Hearing Required Applicant: City of Arden Hills Request: City Code Amendment – Chapter 13 – Zoning Ordinance Definitions and Requirements for Parking, Loading and Circulation Requested Action The City of Arden Hills is proposing amendments to the language of Chapter 13 of the Zoning Code to include a call center definition in City Code Section 1305.04, and new requirements for parking, loading and circulation for call center uses in City Code Section 1325.06. Background 1.Overview of Request National Recoveries is a debt recovery service which operates a call center within the Arden Hills Corporate Center at 4265 Lexington Avenue North. National Recoveries employs approximately 350-400 persons and has been a tenant of Arden Hills Corporate Center since 2015. City of Arden Hills Planning Commission Meeting for July 8, 2020 P:\Planning\Planning Cases\2020\20-013 Call Center Definition - ZCA Page 2 of 4 The available parking at the center does not meet the demand of National Recoveries. Call center uses typically require ample parking due to the high staffing demands. Because of this, National Recoveries has contracted with North Heights Lutheran Church to provide overflow employee parking. North Heights Lutheran Church has significant excess parking during the week. National Recoveries has a shuttle that transports staff from the church to their facility. The existing offsite parking is permitted by ordinance section 1325.06 Subd D, 6, stating that “if required parking is located on a site other than the site on which the principal building or use is located, a properly drawn legal instrument, executed by the parties involved, must be filed with the City, which provides for such parking and which shall not be terminated without approval by the City Council.” National Recoveries has provided the City with the parking contacts. At its December 2019 work session, the Council discussed call center parking requirements in regards to National Recoveries. Following a discussion, the City Council directed staff to review and propose a zoning code amendment to add a definition for “call centers” and parking count standards for the use. At its June 8th, 2020 work session, staff presented the proposed language to the Council. The Council directed staff to move forward with adding a definition and parking counts requirements for call centers. If this amendment is approved, National Recoveries would be considered legal non-conforming as the user would not meet the new parking requirement. National Recoveries can continue to operate their shuttle and provide their off-site parking, but if they expand or modify their facilities in a way that would trigger a land use request requiring approval from the City Council, their proposal would have to conform to the new call center requirements. Plan Evaluation Chapter 13, Zoning Regulations Review Under City Code Section 1305.04, definitions for items found in the Zoning Code are laid out in a glossary of terms. However, City Code does not have a definition for a “Call Center”. Call Center uses are currently considered office uses. Other communities define call center uses in their Zoning Code and a review of city codes by staff revealed a few definitions that could be adopted into the Arden Hills City Code. Staff offers the following amendment to the language in the Zoning Code under Section 1305.04 to include a definition for Call Center: Call Center. An office for providing incoming and outgoing telephone and computer services, customer service, technical service, or telemarketing activities through electronic communications. City Code Section 1325.06, Subd. 1, J defines the number of parking spaces requirements under each category of use within the Zoning Code. Currently, there are no standards for Call Center uses. The closest use to a Call Center use currently in City Code would be “Business & Professional Office” uses, which require one parking stall for every 250 square feet of office space. Due to the higher density of staff members working in call centers, the requirement for 1 parking spot for every 250 square feet of office space does not reflect the parking needs of the use. Given the greater staffing levels associated with a Call Center use, Staff is recommending that a greater parking requirement be put into effect for Call Center uses to anticipate the greater need for parking compared with other businesses. Staff offers the following amendment to the language in the City of Arden Hills Planning Commission Meeting for July 8, 2020 P:\Planning\Planning Cases\2020\20-013 Call Center Definition - ZCA Page 3 of 4 Zoning Code under Section 1325.06 to include a category of required parking spaces for a Call Center use: Call Center shall require 1 parking space per 150 square feet. Next Steps Staff is currently reviewing the zoning ordinance. The city is required to amend its official controls (i.e. zoning, subdivision, and other ordinances) within nine months to bring the City ordinances into conformance with the Comprehensive Plan. Staff is planning to bring a proposed amendment forward to require a conditional use permit for Call Centers uses as part of this process. Findings of Fact The Planning Commission must make a finding as to whether or not the proposed application would adversely affect the surrounding neighborhood or the community as a whole based on the aforementioned factors. Staff offers the following findings for consideration: General Findings: 1. The City of Arden Hills is proposing amendments to the language of Chapter 13 of the Zoning Code. 2. Under City Code Section 1305.04, definitions for items found in the Zoning Code are laid out in a glossary of terms. 3. City Code does not have a definition for a “Call Center” under City Code Section 1305.04. 4. City Code Section 1325.06, Subd. 1, J defines the number of parking spaces requirements under each category of use within the Zoning Code. 5. Call Center uses are not defined under City Code Section 1325.06, Subd. 1, J. 6. Under City Code Section 1325.06, Subd. 1, J Business & Professional Office uses require (1) one parking spot for every 250 square feet of office space. 7. The City is proposing that a Call Center use shall require 1 parking space per 150 square feet. 8. Amendments to the Zoning Code regulations require a public hearing prior to action by the City Council. 9. If this amendment is approved, National Recoveries will be considered legal non- conforming as the user would not meet the new parking requirement. Options and Motion Language Staff has provided the following options and motion language for this case. The Planning Commission should consider providing additional findings of fact as part of the motion to support their recommendation for approval or denial. • Recommend Approval: Motion to recommend approval of Planning Case 20-013 for a City Code Amendment to Chapter 13 of the Zoning Ordinance, based on the findings of fact and the submitted ordinance language provided in the July 8, 2020 Report to the Planning Commission. City of Arden Hills Planning Commission Meeting for July 8, 2020 P:\Planning\Planning Cases\2020\20-013 Call Center Definition - ZCA Page 4 of 4 • Recommend Approval with amendments: Motion to recommend approval of Planning Case 20-013 for a City Code Amendment to Chapter 13 of the Zoning Ordinance, based on the findings of fact and the submitted plans in the July 8, 2020 Report to the Planning Commission with amendments. • Recommend Denial: Motion to recommend denial of Planning Case 20-013 for a City Code Amendment to Chapter 13 of the Zoning Ordinance, based on the following findings: the Planning Commission should identify findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. • Table: Motion to table Planning Case 20-013 for a City Code Amendment to Chapter 13 of the Zoning Ordinance: the Planning Commission should identify a specific reason and/or information request should be included with a motion to table. Notice A Zoning Code Amendment requires a public hearing. A public hearing notice for this planning case was published in the Pioneer Press on June 26, 2020. The City has not received any public comments regarding this case. Attachments A. Redlined Call Center Definition B. Clean Call Center Definition C. Redlined Parking Requirement D. Clean Parking Requirement Approved: CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, JULY 8, 2020 6:30 P.M. - ARDEN HILLS CITY HALL CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Chair Nick Gehrig called to order the regular Planning Commission meeting at 6:30 p.m. Due to the COVID-19 pandemic this meeting was held virtually. ROLL CALL Present were: Chair Nick Gehrig, Commissioners Marcie Jefferys, Steven Jones, James Lambeth, Subbaya Subramanian, Paul Vijums, Kurtis Weber (alternate), and Jonathan Wicklund. Absent: Commissioner Clayton Zimmerman. Also present were: Community Development Manager Mike Mrosla, Associate Planner Joe Hartmann, and Councilmember Steve Scott. APPROVAL OF AGENDA – JULY 8, 2020 Chair Gehrig stated the agenda will stand as published. APPROVAL OF MINUTES June 3, 2020 – Planning Commission Regular Meeting Commissioner Vijums moved, seconded by Commissioner Subramanian, to approve the June 3, 2020, Planning Commission Regular Meeting as presented. A roll call vote was taken. The motion carried unanimously (7-0). PLANNING CASES A. Planning Case 20-011; North Heights Lutheran Church – Conditional Use Permit and Amended Planned Unit Development – Public Hearing Associate Planner Hartmann stated the use of the Subject Property as a place of worship has been in continuous operation since 1947. The City Council approved Planned Unit Development Permit (PUD) Planning Case 84-21 in 1984 that gave the Applicants permission to operate a ARDEN HILLS PLANNING COMMISSION – July 8 , 2020 2 church at the Subject Property. The PUD included conditions of approval such as a requirement that the use of the church and supporting facilities with the R- l Zoning District shall be limited to those uses and activities normally associated with a church operation. The PUD was amended three (3) times in 1995, 2000, and 2002, respectively. Most recently in 2002, a Special/Conditional Use Permit was approved for the North Heights Family Life Center to operate a program for high school aged students with eighty-six (86) matriculated students on site, but the program was never implemented and the permit has since been expired. The proposed use of the Subject Property at that time was found to be consistent with its original approvals and there were no exterior modifications proposed with that request. The one (1) condition of approval associated with this previous request was that the main parking lot access drive for the secondary school use should be from Highway 96 and North Heights was to direct as much traffic to the Highway 96 access drive as possible. Associate Planner Hartmann explained the proposed use would utilize existing classrooms, gymnasium and playground. Entrance B will be used for child drop off and pickup as shown below. Parent and staff will utilize the East Lot/B for parking. Hours of operation are 7:00 A.M. and 6:00 P.M. Monday through Friday each week, with pre-school lasting from September through May of each year and the nursery use continuing over the summer. If approved, the center would enroll up to 100 children between the ages of 33 months to 5 years old in either a half-day or full-day pre-school curriculum. The Applicant states that the purpose of this proposal is to better utilize the existing space and to meet the needs of the growing population of the north suburbs. Associate Planner Hartmann reviewed the surrounding area, the Plan Evaluation and provided the Findings of Fact for review: 1. The Subject Property is located on an approximately 41 acre parcel in the R-1 Single Family Residential District. 2. The Subject Property is located at 1700 Highway 96 W. 3. The Subject Property is utilized by the North Heights Lutheran Church. 4. The Subject Property has been approved for a house of worship use as defined by in Section 1305.04 in the City Zoning Code. 5. The facilities of a church or other religious assembly may be used for a licensed pre- school and childcare center and playground with a Conditional Use Permit. Associate Planner Hartmann stated staff recommends approval of Planning Case 20-011 for a Conditional Use Permit and Planned Unit Development Amendment at 1700 Highway 96 W, based on the findings of fact and the submitted plans, as amended by the conditions in the July 8th, 2020 Report to the Planning Commission: 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to the plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. All conditions of the original Planned Unit Development shall remain in full force and effect. 3. This approval does not include signs. A separate sign permit is required for all proposed signage. ARDEN HILLS PLANNING COMMISSION – July 8 , 2020 3 4. A Zoning Permit shall be required for the fencing around the playground area. 5. A Building Permit shall be required for the interior improvements. 6. The Applicant shall modify the southern curb at the intersection of Snelling Avenue and the private drive to restrict right turns onto Snelling Avenue. Prior to construction the Applicant shall submit plans for engineering staff to review. A Right of Way permit is required. The proposed improvements shall be completed no later than November 31, 2020. 7. The applicant shall designate and sign ten (10) parking stalls for parent drop-off/pick-up during pore-school/nursery hours of operation in East Lot/B . 8. No expansion to enrollment beyond 100 students shall be permitted without City Council approval. 9. Any violation of the conditions of this Conditional Use Permit may result in revocation of the permit. Associate Planner Hartmann reviewed the options available to the Planning Commission on this matter: 1. Recommend Approval with Conditions 2. Recommend Approval as Submitted 3. Recommend Denial 4. Table Chair Gehrig opened the floor to Commissioner comments. Commissioner Jefferys stated she could not see the slides. She asked if the slideshow for this Planning Case was sent to the Planning Commission. Community Development Manager/City Planner Mrosla explained the PowerPoint presentation was sent to the Commissioners prior to this meeting. Commissioner Jefferys questioned if the childcare facility would be providing food to the children. Associate Planner Hartmann commented food would be provided for the students and this would be regulated by Ramsey County. Commissioner Jones indicated he could not see the slideshow either. He asked if the Commission had a quorum without him present. Community Development Manager/City Planner Mrosla stated the Commission would still have a quorum given the fact Commissioner Weber was in attendance. Commissioner Jones asked what the timeline was for this project. Associate Planner Hartmann reported the plan was to open the childcare facility this fall. ARDEN HILLS PLANNING COMMISSION – July 8 , 2020 4 Commissioner Lambeth discussed how a place of worship is defined within City Code and understood this could include a childcare facility. He inquired if the applicant already had a license from DHS for the facility. Associate Planner Hartmann deferred this question to the applicant. Mike Olfield, representative from North Heights Lutheran Church, explained he has a DHS application in for licensing with Ramsey County. Commissioner Lambeth questioned how security would be managed at the pickup/drop-off area. Mr. Olfield reported the area had been restriped and stop signs had been installed on either side of the crosswalk to improve safety. He commented he did not anticipate there would be a security issue with the children coming into the building. Commissioner Subramanian applauded the church for proposing the childcare and preschool facility in Arden Hills. He asked if an additional traffic study should be completed prior to the school starting. He inquired if it was wise to have 100 children in this facility given the concerns with COVID-19. Mr. Olfield stated North Heights had a COVID-19 plan for the entire facility. He discussed the area the students would be in and noted it was quite large. He reported the students would be able to social distance per the governor’s executive orders. Associate Planner Hartmann explained the applicant had spoken to Public Works Director/City Engineer Todd Blomstrom and he determined a traffic study was not necessary for this proposal. Commissioner Vijums commented he supported the proposed plan. Commissioner Wicklund asked what type of construction would occur to get traffic turning left onto Snelling Avenue. Associate Planner Hartmann reported the proposal would be to extend the curb on the right hand side by 20 feet. Chair Gehrig opened the public hearing at 7:11 p.m. Chair Gehrig invited anyone for or against the application to come forward and make comment. There being no comment Chair Gehrig closed the public hearing at 7:11 p.m. Commissioner Wicklund stated he supported this Planning Case moving forward without Condition 6. He believed Condition 6 was an unnecessary expense that should not be taken on by the applicant. Community Development Manager/City Planner Mrosla commented staff was requesting a minor modification to the curb line to further minimize the turns. ARDEN HILLS PLANNING COMMISSION – July 8 , 2020 5 Commissioner Wicklund commented he would not make this a significant issue and noted he was a fan of perpendicular intersections. Commissioner Jones asked if there was an issue to have the daycare users entering the site through the north lot off of Highway 96 rather than the east entrance off of Snelling Avenue. Associate Planner Hartmann stated this was a possibility. Commissioner Lambeth indicated he supported Commissioner Wicklund’s recommendation to omit Condition 6. Commissioner Vijums stated he did not object to Condition 6 and agreed it would be best to provide direction regarding traffic flow. Chair Gehrig indicated he supported the comments from Commissioner Wicklund and believed Condition 6 was overly burdensome. He supported the Commission making a recommendation regarding traffic flow into the site for the daycare facility. Mr. Olfield reported he could inform parents using the daycare facility that they would have to enter and exit the site on Highway 96. Commissioner Jefferys stated she did not believe Condition 6 was overly burdensome and should remain a part of the CUP. Commissioner Vijums agreed. Community Development Manager/City Planner Mrosla recommended the Commission first take action on the removal of Condition 6, prior to approving the CUP. Commissioner Wicklund moved and Commissioner Subramanian seconded a motion to recommend Condition 6 be removed consideration in Planning Case 20-011. A roll call vote was taken. The motion carried 4-3 (Commissioners Jefferys, Lambeth and Vijums opposed). Commissioner Wicklund moved and Commissioner Subramanian seconded a motion to recommend approval of Planning Case 20-011 for a Conditional Use Permit and Planned Unit Development Amendment at 1700 Highway 96 W based on the findings of fact and the submitted plans, as amended by the conditions, excluding Condition 6 in the July 8, 2020, report to the Planning Commission. A roll call vote was taken. The motion carried unanimously (7-0). B. Planning Case 20-013; Amendment to Zoning Ordinance Regarding Call Centers – Public Hearing Associate Planner Hartmann stated National Recoveries is a debt recovery service which operates a call center within the Arden Hills Corporate Center at 4265 Lexington Avenue North. ARDEN HILLS PLANNING COMMISSION – July 8 , 2020 6 National Recoveries employs approximately 350-400 persons and has been a tenant of Arden Hills Corporate Center since 2015. Associate Planner Hartmann reported the available parking at the center does not meet the demand of National Recoveries. Call center uses typically require ample parking due to the high staffing demands. Because of this, National Recoveries has contracted with North Heights Lutheran Church to provide overflow employee parking. North Heights Lutheran Church has significant excess parking during the week. National Recoveries has a shuttle that transports staff from the church to their facility. The existing offsite parking is permitted by ordinance section 1325.06 Subd D, 6, stating that “if required parking is located on a site other than the site on which the principal building or use is located, a properly drawn legal instrument, executed by the parties involved, must be filed with the City, which provides for such parking and which shall not be terminated without approval by the City Council.” National Recoveries has provided the City with the parking contacts. Associate Planner Hartmann explained at its December 2019 work session, the Council discussed call center parking requirements in regards to National Recoveries. Following a discussion, the City Council directed staff to review and propose a zoning code amendment to add a definition for “call centers” and parking count standards for the use. At its June 8th, 2020 work session, staff presented the proposed language to the Council. The Council directed staff to move forward with adding a definition and parking counts requirements for call centers. If this amendment is approved, National Recoveries would be considered legal non-conforming as the user would not meet the new parking requirement. National Recoveries can continue to operate their shuttle and provide their off-site parking, but if they expand or modify their facilities in a way that would trigger a land use request requiring approval from the City Council, their proposal would have to conform to the new call center requirements. Associate Planner Hartmann reviewed the surrounding area, the Plan Evaluation and provided the Findings of Fact for review: 1. The City of Arden Hills is proposing amendments to the language of Chapter 13 of the Zoning Code. 2. Under City Code Section 1305.04, definitions for items found in the Zoning Code are laid out in a glossary of terms. 3. City Code does not have a definition for a “Call Center” under City Code Section 1305.04. 4. City Code Section 1325.06, Subd. 1, J defines the number of parking spaces requirements under each category of use within the Zoning Code. 5. Call Center uses are not defined under City Code Section 1325.06, Subd. 1, J. 6. Under City Code Section 1325.06, Subd. 1, J Business & Professional Office uses require (1) one parking spot for every 250 square feet of office space. 7. The City is proposing that a Call Center use shall require 1 parking space per 150 square feet. 8. Amendments to the Zoning Code regulations require a public hearing prior to action by the City Council. 9. If this amendment is approved, National Recoveries will be considered legal nonconforming as the user would not meet the new parking requirement. ARDEN HILLS PLANNING COMMISSION – July 8 , 2020 7 Associate Planner Hartmann reviewed the options available to the Planning Commission on this matter: 1. Recommend Approval 2. Recommend Approval with Amendments 3. Recommend Denial 4. Table Chair Gehrig opened the floor to Commissioner comments. Commissioner Jefferys asked if future call centers could be approved in the City with shared parking agreements in place, as was done for National Recoveries. Associate Planner Hartmann stated this could be done but noted the new parking standards would have to be met. Commissioner Jones commented he could not support the proposed code amendment because he believed the proposed parking requirements were still too low for call centers. Community Development Manager/City Planner Mrosla reported staff had researched parking requirements for communities around the nation and noted call centers were mostly considered officer uses. He understood call centers had high staffing models and he explained the City trying to set a standard. He reported call centers may be required to receive a conditional use permit in the future given the intensity of their use. Commissioner Jones stated he was please this use was being further considered. Commissioner Lambeth questioned what lot the National Recoveries employees were parking in at this time. Associate Planner Hartmann stated the employees were parking in the south most lot, designated Lot C. He explained only Highway 96 could be used for the shuttle service that was provided by National Recoveries. Chair Gehrig encouraged the Commission to keep the discussion to the proposed Code Amendment and not on National Recoveries. Commissioner Lambeth explained he was trying to better understand how much parking National Recoveries required at North Heights Church. Community Development Manager/City Planner Mrosla commented National Recoveries employees have been parking at North Heights Church since 2015. He noted there are over 700 parking stalls onsite. He estimated National Recoveries utilizes 150 to 200 parking stalls at this time. Further discussion ensued regarding the parking at North Heights Church. Chair Gehrig asked how staff arrived at the 150 square foot recommendation. ARDEN HILLS PLANNING COMMISSION – July 8 , 2020 8 Associate Planner Hartmann reported he reviewed other communities that had call center definitions within their City Code and had defined call center parking requirements. He explained these communities recommended 150 square feet. Chair Gehrig opened the public hearing at 7:45 p.m. Chair Gehrig invited anyone for or against the application to come forward and make comment. There being no comment Chair Gehrig closed the public hearing at 7:46 p.m. Commissioner Jones stated he supported the 150 foot parking standard. Commissioner Lambeth agreed. Commissioner Jones moved and Commissioner Jefferys seconded a motion to recommend approval of Planning Case 20-013 for a City Code Amendment to Chapter 13 of the Zoning Ordinance based on the findings of fact and the submitted Ordinance language provided in the July 8, 2020, report to the Planning Commission. A roll call vote was taken. The motion carried unanimously (7-0). UNFINISHED AND NEW BUSINESS None. REPORTS A. Report from the City Council Councilmember Scott provided the Commission with an update from the City Council. He discussed how the City was being impacted by COVID-19 and noted the City was operating in a virtual mode at this time. He reported City Hall remains closed but all essential functions remained in place. He discussed the actions of the City Council from their June 22nd meeting. He explained a virtual neighborhood meeting would be held on Thursday, July 9th at 6:30 p.m. to discuss a proposed senior housing building on the Bethel property. He requested staff forward a link for this meeting to the Planning Commissioners. He stated the July 13th City Council meeting has been canceled and a Special City Council Worksession meeting would be held instead at 5:00 p.m. B. Planning Commission Comments and Requests Commissioner Jones asked that the virtual neighborhood meeting be posted for the entire public to attend. Commissioner Jones requested staff send a direct link to the Zoom meetings prior to each meeting. C. Staff Comments ARDEN HILLS PLANNING COMMISSION – July 8 , 2020 9 None. ADJOURN Commissioner Jones moved, seconded by Commissioner Vijums, to adjourn the July 8, 2020, Planning Commission Meeting at 7:53 p.m. A roll call vote was taken. The motion carried unanimously (7-0). •Planning Case #20-013 –Public Hearing Required •Applicant: City of Arden Hills •Request: Zoning Code Amendment Background •National Recoveries operates a call center within the Arden Hills Corporate Center •Available parking at the center does not meet demand •Overflow parking agreement with North Heights Lutheran Church Section 1325.06 Subd D,6 If required parking is located on a site other than the site on which the principal building or use is located,a properly drawn legal instrument, executed by the parties involved,must be executed and filed with the City and the proper county office, if deemed necessary by the City Attorney,which provides for such parking and which shall not be terminated without approval by the City Council.” Background •At its June 8th, 2020 work session, City Council discussed concerns that call centers do not have sufficient parking to support the use. •City Council directed staff to review and propose a zoning code amendment to add a definition for “call centers” and parking count standards for the new use Overview of the Request •Due to the higher staff density, the parking requirement for office uses don’t reflect the parking needs of call center users. •Staff recommends a greater parking requirement for new Call Center uses to anticipate the greater need for parking •Existing call centers will be considered legal non-conforming uses if this amendment is approved. Chapter 13, Zoning Regulations Review •Under Code Section 1305.04, the City does not have a definition for a “Call Center”. Call Center uses are currently considered office uses. •Currently, there are no standards for Call Center uses under Code Section 1325.06, Subd. 1, J. •The closest use to a Call Center use currently in Code would require one parking stall for every 250 square feet of office space. Chapter 13, Zoning Regulations Review •Staff offers the following amendment to the language in the Zoning Code under Section 1305.04 to include a definition for Call Center: Call Center. An office for providing incoming and outgoing telephone and computer services, customer service, technical service, or telemarketing activities through electronic communications. Chapter 13, Zoning Regulations Review •Staff offers the following amendment to the language in the Zoning Code under Section 1325.06 to include a category of required parking spaces for a Call Center use: Call Center shall require 1 parking space per 150 square feet. Public Notice •Public notice was published in the Pioneer Press as per the Land use Application Public Notification Policy on June 26th •Public notice was published in the Pioneer Press on July 17th in advance of City Council meeting •City staff received no comments about the request Proposed Motion Language: •Approval: Motion to approve Planning Case 20-013 for a City Code Amendment to Chapter 13 of the Zoning Ordinance, based on the findings of fact and the submitted ordinance language provided in the July 27, 2020 Report to the City Council. •Approval with amendments: Motion to approve Planning Case 20-013 for a City Code Amendment to Chapter 13 of the Zoning Ordinance, based on the findings of fact and the submitted plans in the July 27, 2020 Report to the City Council with amendments. Proposed Motion Language: •Denial: Motion to deny Planning Case 20-013 for a City Code Amendment to Chapter 13 of the Zoning Ordinance, based on the following findings: the Planning Commission should identify findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. •Table: Motion to table Planning Case 20-013 for a City Code Amendment to Chapter 13 of the Zoning Ordinance: the Planning Commission should identify a specific reason and/or information request should be included with a motion to table. NEW BUSINESS – 9A City of Arden Hills City Council Meeting for July 27, 2020 P:\Planning\Planning Cases\2020\20-011 Northern Heights Lutheran Church - CUP\CC Packet Page 1 of 4 MEMORANDUM DATE: July 27, 2020 TO: Honorable Mayor and City Council Members Dave Perrault, City Administrator FROM: Mike Mrosla, Community Development Manager/City Planner SUBJECT: Planning Case # 20-011 – Public Hearing Required Applicant: John Oldfield/North Heights Lutheran Church Property Location: 1700 Highway 96 W Request: Conditional Use Permit and Amended Planned Unit Development Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider the Following: Motion to adopt Resolution 2020-027 for a Conditional Use Permit and Amended Planned Unit Development Request for Planning Case 20-011 at 1700 Highway 96 W (“Subject Property”) based on the findings of fact and the July 27, 2020 Report to the City Council. Background/Summary John Oldfield (“The Applicant”) on behalf of North Heights Lutheran Church is requesting a Conditional Use Permit and Amended Planned Unit Development for the proposed North Heights Christian Pre-school and Childcare Center that would be located within the existing facilities of North Heights Lutheran Church. The Subject Property is located in the R-1 Single Family Residential District and is guided as a Public and Institutional use in the Land Use Plan. Pre- school uses are defined as a general education school in the zoning code and are permitted via a Conditional Use Permit in the R-1 Single Family Residential District. However, the Subject Property also operates under a Planned Unit Development that requires an amendment if there is a change in use on site. Plan Evaluation Project and plan evaluations were are provided in the Public Hearing memo to the City Council. Procedural Requirements for Specific Applications Section 1355.04, Subd. 3 – Conditional Use Permits City of Arden Hills City Council Meeting for July 27, 2020 P:\Planning\Planning Cases\2020\20-011 Northern Heights Lutheran Church - CUP\CC Packet Page 2 of 4 Conditional Use Permits are required when any structural alteration, enlargement or intensification thereof, or change is not specifically permitted by right in a district. The permit shall be approved solely for the proposed use of a particular site, not for a particular person or firm. When granting a Conditional Use Permit, the City may impose conditions as it deems necessary to serve and protect the health, safety, convenience and general welfare of the community. Section 1355.04, Subd. 3 of the Arden Hills Zoning Code lists the criteria for evaluating a Conditional Use Permit. The Planning Commission and City Council should consider the effect of the proposed use upon the owners and occupants of the surrounding land, in particular, and the community as a whole, in general. The Planning Commission offers the following Conditional Use Permit findings for consideration: 1. A Conditional Use Permit is required for any proposed conditional use on a property that is not permitted by right within the property’s respective zoning district. 2. A House of Worship use is permitted in the R-1 Single Family District as defined by the Land Use Chart in City Code Section 1320.05. 3. The proposed pre-school/nursery uses are permitted in the R-1 Single Family District under a Conditional Use Permit according to the Land Use Chart. 4. The Subject Property meets the special district provisions for a general education use as defined under the City Code Section 1320.075. 5. A previous Conditional Use Permit was approved for the Subject Property in 2002 for a general secondary education use. 6. The proposed use does not conflict with the place of worship functions and the adjacent residential uses, and will not pose a significant detrimental risk to the health, safety, and general welfare of occupants of surrounding lands because of its compatibility. Section 1355.04, Subd. 6 – Planned Unit Development The Subject Property operates under a PUD permit that was approved under Planning Case 84-21 and the associated permit highlights the four (4) stages of development that the permittee, North Heights Lutheran Church has been obligated to follow, including the principal worship center, additional office spaces, and a community center. However, a preschool is not an identified use within the PUD permit, so the existing PUD must be amended to reflect the proposed change in use, if approved. The Planning Commission offers the following Planned Unit Development Amendment findings for consideration: 1. The Subject Property was previously granted a Special Use Permit to operate a house of worship in 1984 (SUP 84-21). 2. Special Use Permit 84-21 has been amended two (2) times since the initial plan was approved in 1995 and 2000 respectively. 3. Pre-school and nursery uses have not been identified in any previous iteration of the Planned Unit Development Agreement. However, a high school use was approved in 2002 but never implemented. 4. The existing Planned Unit Development Agreement must be amended each time that there are significant changes to the Subject Property. 5. An application for an amendment shall be administered in the same manner as required for a new application. City of Arden Hills City Council Meeting for July 27, 2020 P:\Planning\Planning Cases\2020\20-011 Northern Heights Lutheran Church - CUP\CC Packet Page 3 of 4 6. All conditions of the original Planned Unit Development shall remain in full force and effect. Findings of Fact The Planning Commission reviewed this application at their July 8, 2020, meeting and have offered the following findings of fact for your consideration: 1. The Subject Property is located on an approximately 41 acre parcel in the R-1 Single Family Residential District. 2. The Subject Property is located at 1700 Highway 96 W. 3. The Subject Property is utilized by the North Heights Lutheran Church. 4. The Subject Property has been approved for a house of worship use as defined by in Section 1305.04 in the City Zoning Code. 5. The facilities of a church or other religious assembly may be used for a licensed pre-school and childcare center and playground with a Conditional Use Permit. Planning Commission At their July 8th, 2020 meeting, the Planning Commission heard testimony from the Applicant and residents regarding the Applicant’s request for the North Heights Lutheran Church at the Subject Property 1700 Highway 96 W. Upon hearing the testimony, the Planning Commission motioned to remove the condition of approval below. The Applicant shall modify the southern curb at the intersection of Snelling Avenue and the private drive to mitigate the number of right hand turns being made onto Snelling Avenue. Engineering staff shall review and approve in writing plans for the redesign of the intersection no later than November 1st, 2020. Council shall consider The Planning Commission recommended approval of Planning Case 20-011 with a 7-0 vote. The following are motion language options for the City Council to consider. 1. Approval: Motion to adopt Resolution 2020-027 approving the Conditional Use Permit and Amended Planned Unit Development for Planning Case 20-011 at 1700 Highway 96 W, based on the findings of facts, the submitted plans, and as amended by the following conditions: 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to the plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. All conditions of the original Planned Unit Development shall remain in full force and effect. City of Arden Hills City Council Meeting for July 27, 2020 P:\Planning\Planning Cases\2020\20-011 Northern Heights Lutheran Church - CUP\CC Packet Page 4 of 4 3. This approval does not include signs. A separate sign permit is required for all proposed signage. 4. A Zoning Permit shall be required for the fencing around the playground area. 5. A Building Permit shall be required for the interior improvements. 6. The Applicant shall designate and sign ten (10) parking stalls for parent drop- off/pick-up during pre-school/nursery hours of operation in East Lot/B. 7. No expansion to enrollment beyond 100 students shall be permitted without City Council approval. 8. Any violation of the conditions of this Conditional Use Permit may result in revocation of the permit. 2. Approval without Conditions: Motion to adopt Resolution 2020-027, approving the Conditional Use Permit and Amended Planned Unit Development for Planning Case 20-011 at 1700 Highway 96 W, based on the findings of fact and the submitted materials. 3. Denial: Motion to deny Planning Case 20-011 for a Conditional Use Permit and Amended Planned Unit Development at 1700 Highway 96 W, based on the following findings of fact: findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. 4. Table: Motion to table Planning Case 20-011 for a Conditional Use Permit and Amended Planned Unit Development at 1700 Highway 96 W for the following reasons: a specific reason and/or information request should be included with a motion to table. Budget Impact NA Attachments A. Resolution 2020-027 1 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2020-027 RESOLUTION APPROVING A CONDITIONAL USE PERMIT AND AMENDED PLANNED UNIT DEVELEOPMENT FOR THE SUBJECT PROPERTY 1700 HIGHWAY 96 W WHEREAS, City Staff received a land use application for 1700 Highway 96 W (“Subject Property”) for a Conditional Use Permit and Amended Planned Unit Development request on May 12th, 2020; WHEREAS, the Subject Property is located in the R-1 – Single Family Residential Zoning District and is guided as Public & Institutional use on the Land Use plan; WHEREAS, the Subject Property’s use as a house of worship was previously approved under a Planned Unit Development (“Planning Case No. 84-21”) but did not include a provision for a preschool use; WHEREAS, a Planned Unit Development Amendment is required when a proposed use is not identified within the existing Planned Unit Development Agreement; WHEREAS, Conditional Use Permits are required when any structural alteration, enlargement or intensification thereof, or change is not specifically permitted by right in a district; WHEREAS, the Applicant has requested a Conditional Use Permit in order to operate a proposed preschool and childcare center with the existing facilities of the church; WHEREAS, Subject Property meets the special district provisions for the R-1 District to operate a general education use; WHEREAS, the City Council directed Staff to prepare a Land Use Application Public Policy Notification to notify all property owners within 1,000 feet of Subject Property when a request for the Planning Commission is to occur related to a land use application that does not require a public hearing; WHEREAS, the City’s obligation has been met where the Arden Hills Planning Commission duly held a public hearing on July 8th, 2020. All persons present at said meeting were given an opportunity to be heard and present written statements; To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. 2 WHEREAS the Planning Commission considered the recommendation of the City Staff that this request be approved and, as such voted 7-0 in favor of the request; and, NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF ARDEN HILLS: Hereby adopts Resolution 2020-027 approving Planning Case 20-011 for a Conditional Use Permit and Amended Planned Unit Development request at the Subject Property 1700 Highway 96 W to operate a preschool/childcare center within the existing church facilities. BE IT FURTHER RESOLVED that City Council approves Planning Case 20-011 for a Conditional Use Permit and Amended Planned Unit Development request at the Subject Property 1700 Highway 96 W, based on the findings of fact and the submitted plans in the July 27th, 2020 Report to the City C ouncil, as amended by the following conditions: 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to the plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. All conditions of the original Planned Unit Development shall remain in full force and effect. 3. This approval does not include signs. A separate sign permit is required for all proposed signage. 4. A Zoning Permit shall be required for the fencing around the playground area. 5. A Building Permit shall be required for the interior improvements. 6. The applicant shall designate and sign ten (10) parking stalls for parent drop- off/pick-up during pre-school/nursery hours of operation in East Lot/B. 7. No expansion to enrollment beyond 100 students shall be permitted without City Council approval. 8. Any violation of the conditions of this Conditional Use Permit may result in revocation of the permit. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 27th DAY OF JULY, 2020. ________________________________ David Grant, Mayor Attest: ______________________________ Julie Hanson, City Clerk NEW BUSINESS – 9B City of Arden Hills City Council Meeting for July 27, 2020P:\Planning\Planning Cases\2020\20-013 Call Center Definition - ZCA\CC Packet\NB Page 1 of 2 MEMORANDUM DATE: July 27, 2020 TO: Honorable Mayor and City Council Members Dave Perrault, City Administrator FROM: Joe Hartmann, Associate Planner Mike Mrosla, Community Development Manager/City Planner SUBJECT: Planning Case # 20-013 – Public Hearing Required Applicant: City of Arden Hills Request: City Code Amendment – Chapter 13 – Zoning Ordinance Definitions and Requirements for Parking, Loading and Circulation Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider the Following: Motion to approve Planning Case 20-013 for a Zoning Code Amendment to Chapter 13 based on the findings of fact and the July 27, 2020 Report to the City Council. Background/Summary The City of Arden Hills is proposing amendments to the language of Chapter 13 of the Zoning Code to include a call center definition in City Code Section 1305.04, and new requirements for parking, loading and circulation for call center uses in City Code Section 1325.06. Plan Evaluation Proposed language amendments are provided in the Public Hearing memo to the City Council. Findings of Fact Planning Commission offers the following findings for consideration as to whether or not the proposed application would adversely affect the community as a whole based on the aforementioned factors: General Findings: 1.The City of Arden Hills is proposing amendments to the language of Chapter 13 of the Zoning Code. City of Arden Hills City Council Meeting for July 27, 2020 P:\Planning\Planning Cases\2020\20-013 Call Center Definition - ZCA\CC Packet Page 2 of 2 2. Under City Code Section 1305.04, definitions for items found in the Zoning Code are laid out in a glossary of terms. 3. City Code does not have a definition for a “Call Center” under City Code Section 1305.04. 4. City Code Section 1325.06, Subd. 1, J defines the number of parking space requirements under each category of use within the Zoning Code. 5. Call Center uses are not defined under City Code Section 1325.06, Subd. 1, J. 6. Under City Code Section 1325.06, Subd. 1, J Business & Professional Office uses require (1) one parking spot for every 250 square feet of office space. 7. The City is proposing that a Call Center use shall require 1 parking space per 150 square feet. 8. Amendments to Zoning Code regulations require a public hearing prior to action by the City Council. 9. If this amendment is approved, National Recoveries will be considered a legal non- conforming use as the user would not meet the new parking requirement. Council shall consider The Planning Commission recommended approval of Planning Case 20-013 with a 7-0 vote. The following are motion language options for the City Council to consider. 1. Approval: Motion to approve Planning Case 20-013 for a Zoning Code Amendment to Chapter 13 based on the findings of fact and the July 27, 2020 Report to the City Council. 2. Approval with Amendments: Motion to approve Planning Case 20-013 for a Zoning Code Amendment to Chapter 13 based on the findings of fact and the July 27, 2020 Report to the City Council with amendments. 3. Denial: Motion to deny Planning Case 20-013 for a Zoning Code Amendment, based on the following findings of fact: findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. 4. Table: Motion to table Planning Case 20-013 for a Zoning Code Amendment for the following reasons: a specific reason and/or information request should be included with a motion to table. Budget Impact NA Attachments A. Ordinance Summary No. 2020-002 210956v1 ORDINANCE NO. 2020-002 CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA AN ORDINANCE AMENDING CHAPTER 13, ZONING CODE, SUBSECTION 1305.04 AND SUBSECTION 1325.06 OF THE ARDEN HILLS CITY CODE THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, ORDAINS: SECTION 1. Chapter 13 - Zoning Code, Section 1305 – Rules, Scope, Interpretation, & Definitions, subsection 1305.04 – Definitions, is hereby amended by adding the definition of “Call Center” as follows: 1305.04 Definitions. (revised 07/27/20) ∙ Call Center. An office for providing incoming and outgoing telephone and computer services, customer service, technical service, or telemarketing activities through electronic communications. (added 7/27/20) SECTION 2. Chapter 13 - Zoning Code, Section 1325– General Regulations, subsection 1325.06 – Requirements for Parking, Loading and Circulation, is hereby amended by adding the reference to “Call Center” in subparagraph J., Off Street Parking Spaces Required, as follows: 1325.06 Requirements for Parking, Loading and Circulation. (revised 7/27/20) J. Off Street Parking Spaces Required: Use Required No. of Spaces Call Center 1 for each 150 sq. ft. of gross floor area SECTION 3. This Ordinance shall become effective immediately upon its passage and publication according to law. 210956v1 PASSED and ADOPTED this 27th day of July, 2020, by the City Council of the City of Arden Hills, Minnesota. CITY OF ARDEN HILLS By _______________________________ David Grant, Mayor ATTEST: _____________________________ Julie Hanson, City Clerk Published in the Pioneer Press on July 29, 2020. Page 1 of 2 NEW BUSINESS – 9C MEMORANDUM DATE: July 27, 2020 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Todd Blomstrom, Public Works Director/City Engineer SUBJECT: Accept Feasibility Report and Resolution Ordering a Hearing 2021 PMP Street and Utility Improvement Project Budgeted Amount: Actual Amount: Funding Source: $3,807,000 $3,806,519 PIR, Water, Sanitary Sewer, Surface (2021-2025 draft CIP) (anticipated) Water, Special Assessments Council Should Consider Adoption of Resolution 2020-029 Receiving the Feasibility Report and Calling for the Public Hearing to be held on September 14, 2020 for 2021 PMP Street and Utility Improvements. Background/Discussion On April 27, 2020 the Council adopted Resolution 2020-020 ordering the preparation of a Feasibility Report for the 2021 Pavement Management Program (PMP) Street and Utility Improvement project. This project consists of improvements to the following streets: Streets proposed for reconstruction:  Jerrold Avenue from New Brighton Road to 335 feet west of Prior Avenue  Glenpaul Avenue from New Brighton Road to Cleveland Avenue  Prior Avenue from County Road D to 155-feet north of Jerrold Avenue Streets proposed for reclamation:  Edgewater Avenue from New Brighton Road to west cul-de-sac  Jerrold Avenue from 335 feet west of Prior Avenue to west cul-de-sac In accordance with Council direction, a feasibility report has been prepared that details the proposed improvements, neighborhood impacts, estimated costs and financing for the proposed project. A copy of the Feasibility Report is attached (Attachment B). Page 2 of 2 A copy of the feasibility report was distributed to Council members on July 7 to allow extra time to review the document. The final version of the feasibility report provided in Attachment B is substantially the same, but includes one notable change based on comments received on the draft report. Section 5 and Appendix H have been amended to provide information related to special assessments based on two alternatives of either including or not including the street costs for Prior Avenue into the estimated assessment rates for properties located on Jerrold, Edgewater and Glenpaul Avenues. Appendix H provides two separate draft assessment roles, one including the street costs for Prior Avenue and one excluding the street costs for Prior Avenue. Resolution 2020-029 receives the feasibility report and orders the public hearing be held on September 14, 2020 (provided as Attachment A). Staff recommends adoption of the resolution in order to have this project proceed to a public hearing. If adopted, staff would mail notices to each property owner in the proposed assessment area stating the time of the hearing, the general nature of the improvements, the estimated project cost, the proposed assessment area, and an estimate of the assessment amount. Budget Impact This project has financial implications for the City including the following: 1. Assessments levied in accordance with the Assessment Policy 2. Use of Permanent Improvement Revolving (PIR) Funds for the portion of the street improvement not assessed 3. Use of Utility Enterprise Funds for improvements to the existing utility systems and expansion of the storm water system. The following table provides the estimated costs for the proposed project. Proposed funding sources are described within Section 5 of the Feasibility Report. 2018 Street and Utility Improvement Project Summary of Cost Improvement Estimated Reclamation Area Cost Estimated Reconstruction Area Cost Street Improvements $346,170 $1,666,453 Sanitary Sewer Improvements $18,675 $518,100 Water Main Improvements - $679,959 Storm Sewer & Drainage Improvements - $577,162 Total Estimated Project Cost by Area $364,845 $3,441,674 Grand Total $3,806,519 Attachments Attachment A: Resolution 2020-029 Attachment B: Feasibility Report CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2020-029 RESOLUTION RECEIVING A FEASIBILITY REPORT AND CALLING FOR A PUBLIC HEARING ON IMPROVEMENTS FOR THE 2021 PMP STREET AND UTILITY IMPROVEMENT PROJECT WHEREAS, pursuant to Resolution 2020-20 of the Council adopted on April 27, 2020, a feasibility report has been prepared by the City Engineer with reference to improvements of the following streets: Jerrold Avenue from New Brighton Road to west cul-de-sac Edgewater Avenue from New Brighton Road to west cul-de-sac Glenpaul Avenue from New Brighton Road to Cleveland Avenue Prior Avenue from County Road D to 160-feet north of Jerrold Avenue and said report was received by the Council on July 27, 2020; and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that: 1. The Council will consider the improvement of such streets in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvements of $3,806,519. 2. A public hearing shall be held on such proposed improvement on the 14th day of September, 2020, in the Council Chambers of the City Hall or accessible remotely for the general public by telephone or internet at 7:00 p.m. and the City Administrator shall give mailed and published notice of such hearing and improvement as required by law. 12231574v1 To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 27th DAY OF JULY, 2020. ________________________________ David Grant, Mayor ATTEST: ______________________________ Julie Hanson, City Clerk FEASIBILITY REPORT 2021 PAVEMENT MANAGEMENT PROGRAM STREET AND UTILITY IMPROVEMENTS City Project No. PW-21-0100 July 22, 2020 Prepared by: City of Arden Hills Public Works Department 1245 West Highway 96 Arden Hills, MN 55112 TABLE OF CONTENTS Feasibility Report 2021 PMP Street and Utility Improvements City Project Number PW 21-0100 TITLE SHEET CERTIFICATION TABLE OF CONTENTS 1. Introduction ...................................................................................................................... 1 1.1 Authorization 1.2 Project Scope 1.3 Available Data 2. Existing Conditions .......................................................................................................... 2 2.1 Land Use 2.2 Streets 2.3 Sanitary Sewer 2.4 Water Main 2.5 Drainage 2.6 Private Utilities 3. Proposed Improvements ................................................................................................. 6 3.1 Street Improvements – Hazelnut Park Neighborhood 3.2 Street Improvements – Lake Valentine Road 3.3 Sanitary Sewer 3.4 Water Main 3.5 Drainage 3.6 Easements 3.7 Permits/Approvals 3.8 Construction Access and Staging 4. Public Involvement ........................................................................................................ 10 5. Estimated Cost and Funding ........................................................................................ 11 5.1 Opinion of Cost 5.2 Project Funding 5.3 Preliminary Assessment Roll 6. Project Schedule ............................................................................................................. 15 7. Conclusions and Recommendations ............................................................................. 16 8. Feasibility, Necessity and Cost Effectiveness .............................................................. 17 Appendix A: Study Area Map Appendix B: Geotechnical Report Appendix C: Pavement Forensic Study Appendix D: Street Typical Sections Appendix E: Sanitary, Water and Drainage Improvements Maps Appendix F: Public Involvement Information Appendix G: Itemized Opinion of Probable Costs Appendix H: Preliminary Assessment Maps and Preliminary Assessment Roll Feasibility Report Page 1 2021 PMP Street and Utility Improvements City Project Number PW 21-0100 1. INTRODUCTION 1.1 Authorization On April 27, 2020, the Arden Hills City Council adopted Resolution 2020 -020 ordering the preparation of an engineering feasibility report for the 2021 Pavement Management Program (PMP). The resolution directs staff to study the need, cost-effectiveness and feasibility of potential infrastructure improvements within the 2021 PMP project area. 1.2 Project Scope This report investigates the feasibility of proposed street and utility improvements identified within the City of Arden Hills Capital Improvement Program titled the 2021 Pavement Management Program (2021 PMP). The proposed project was identified as a result of deteriorating street pavement conditions and potential improvements to water main, sanitary sewer and drainage infrastructure. Two areas are included within the scope of this study. Area 1 – Hazelnut Park Residential Neighborhood  Jerrold Avenue from New Brighton Road to approximately 825 feet west of Prior Avenue  Edgewater Avenue from New Brighton Road to approximately 980 feet west of Prior Avenue  Glenpaul Avenue from New Brighton Road to Cleveland Avenue  Prior Avenue from County Road D to 150 feet north of Jerrold Avenue Area 2 – Lake Valentine Road  Lake Valentine Road from Snelling Avenue (CSAH 76) to Mounds View High School A map depicting the location of potential street and utility improvements is provided in Appendix A. This report includes specific recommendations regarding the scope of improvements, estimated project costs, funding sources, estimated assessments and a project delivery schedule. Improvements within this report include street reconstruction, water main replacement, sanitary sewer repairs and drainage improvements. 1.3 Available Data  City of Arden Hills 2040 Comprehensive Plan  City of Arden Hills Engineering Record Plans  Geotechnical Report, dated September 19, 2019  Pavement Forensic Report dated May 6, 2020  Pavement Condition Ratings within the project area  Sanitary Sewer CCTV Televising Inspections Data  Water Main break and leak history  GIS database for infrastructure conditions  Field observations of project area  City of Arden Hills Assessment Policy  Arden Hills Engineering Design Standards Feasibility Report Page 2 2021 PMP Street and Utility Improvements City Project Number PW 21-0100 2. EXISTING CONDITIONS 2.1 Land Use Properties located within Area 1 (Hazelnut Park Neighborhood) defined within the scope section above are located in the R-2 Single & Two Family Residential District based on the City’s Zoning Map. Properties within Area 2 (Lake Valentine Road) are located in the R-1 Single Family Residential District. 2.2 Streets Street pavement within the proposed improvement area are aging and exhibiting characteristics of pavement distress, such as surface delamination, potholes, and moderate to severe cracking. Table 1 provides a summary of existing street conditions within the project area. Soil boring records for the project area are provided in Appendix B. Pavement core samples were collected within sections of streets with existing curb, including the west portion of Jerrold Avenue, Edgewater Avenue, and Lake Valentine Road as part of a pavement forensic study to develop recommendations for street pavement improvements. A copy of the forensic report is provided in Appendix C. * Glenpaul Avenue is designated at a Municipal State Aid Route. State Aid funding is not available within the next 5 years for this segment. Table 1: Summary of Existing Street Conditions Street Name Location ROW (feet) Length (feet) Width (feet) Existing Curb Pavement Condition Rating Approx. Year of Last Structural Improvement Jerrold Ave (east) New Brighton Road to 335 feet west of Prior 60 1035 30 No <20 1995 Overlay Jerrold Ave (west) 335 feet west of Prior to west cul de sac 60 495 34 Yes <20 1995 Overlay Edgewater Ave New Brighton Road to west cul de sac 60 1835 32 - 34 Yes 36-54 1998 Reconstruction Glenpaul Ave * New Brighton Road to Cleveland Avenue 66 2340 30 No <20 1998 Overlay Prior Ave County Road D to 155 feet north of Jerrold 60 1310 30 No <20 1995 Overlay Lake Valentine Road Snelling Ave N to 300 ft west of Janet Ct 66-72 2885 36 Yes <20 1995 Reconstruction Feasibility Report Page 3 2021 PMP Street and Utility Improvements City Project Number PW 21-0100 2.3 Sanitary Sewer The existing sanitary sewer within the study area consists of vitrified clay pipe (VCP), polyvinyl chloride pipe (PVC) and reinforced concrete pipe (RCP) installed in the years summarized on the following Table 2. Sanitary sewers were inspected by the City Public Works Department using video televising equipment in the spring of 2020 and found to be in good condition. Sanitary sewer service connection points were also evaluated as part of the inspection process. Approximately 19 locations were identified as needing spot repairs were sewer services connect to the sewer main, as described in Section 3 of this report. A 6- inch diameter force main extends along Edgewater Avenue from Lift Station #1 to west limit of gravity sewer 330 feet west of Prior Avenue. The condition of this force main will be further evaluated during the design process. 2.4 Water Main The existing water distribution mains within the study area consists of cast iron pipe (CIP) and ductile iron pipe (DIP) as summarized on the following Table 3. A review of the City’s water main break historical records did not identify any water main pipe break or leak repairs, other than isolated curb stop leaks located on the house side of the curb stops as noted below. Table 2: Summary of Existing Sanitary Sewer Conditions Street Name Pipe Material Pipe Diameter Year Installed CIPP Lining Lining Year Overall Condition of Main Pipe Jerrold Ave (east) VCP 8-inch 1961 Yes 2013 Good Jerrold Ave (west) PVC 8-inch 1977 No Good Edgewater Ave (east) VCP 8-inch 1960 Yes 2013 Good Edgewater Ave (west) PVC 8-inch 1977 No Good Edgewater Ave (west) CIP 6-inch Forcemain 1960 No TBD Glenpaul Ave VCP 8-inch 1961 Yes 2013 Good Prior Ave RCP 21-inch 1961 No Fair Lake Valentine Road VCP 8-inch 1960 No Fair (root cutting) Feasibility Report Page 4 2021 PMP Street and Utility Improvements City Project Number PW 21-0100 Table 3: Summary of Existing Water Main Conditions Street Name Pipe Material Pipe Diameter Year Installed Years of Service # of Breaks or Leaks Jerrold Ave (east) 6-inch CIP 1968 52 0 Jerrold Ave (west) 6-inch DIP 1977 43 1, curb stop* Edgewater Ave (east) 6-inch CIP 1968 52 0 Edgewater Ave (west) 6-inch DIP 1977 43 1, curb stop* Glenpaul Ave 6-inch CIP 1968 52 0 Prior Ave NONE Lake Valentine Road 6-inch DIP 1995 25 1* * The water main database includes a valve repair at the intersection of Lake Valentine Road and Snelling Avenue north in 2018. Curb stop repairs were located on house side at 2008 Jerrold (2019) and 2022 Edgewater (2020). 2.5 Drainage The existing drainage pattern within Area 1 Hazelnut Park Neighborhood is generally from east to west. Streets and private property drainage is conveyed overland or through storm sewers, discharging into the existing water body west of the Elmer Anderson Trail near Cleveland Avenue, within the Jones subwatershed area. This receiving water body is identified as a freshwater forested/shrub wetland and a freshwater pond within the City’s Surface Water Plan. Storm sewer infrastructure, including catch basin inlets and conveyance piping, exists within the west portion of Jerrold Avenue and along Edgewater Avenue, both segments currently having curb and gutter. The City’s Public Works Department conducted televising inspections of the existing storm sewer and found these pipes to be in good condition, with minor manhole repairs and replacement of existing castings necessary during reconstruction. A majority of Glenpaul Avenue, eastern Jerrold Avenue and Prior Avenue have minimal or no drainage infrastructure to convey runoff from the street pavement and adjacent property. Storm sewer was installed along Lake Valentine Road during the 1995 reconstruction project, and discharges to Valentine Lake. Pipe sections were found to be in good condition based on an televising inspection by the Public Works Department. Inspection records indicate the need for a minor manhole structure repair, removal of accumulated sediment and two offset pipe joints of low severity. The two project areas are not identified within the Flood Hazard Areas Map contained within the City’s Surface Water Plan. The Pollutant Source Location Map identifies three potential Feasibility Report Page 5 2021 PMP Street and Utility Improvements City Project Number PW 21-0100 areas along Lake Valentine Road, but no areas are shown within the Hazelnut Park Neighborhood project boundary. The Protected Waterbodies map and National Wetland Inventory map data do not identify wetlands within the Hazelnut Park Neighborhood area, but do show wetland areas adjacent to the north side of Lake Valentine Road west of Valentine Avenue. 2.6 Private Utilities Private utility companies having infrastructure within the study area will be notified early during the project design phase and requested to coordinate any necessary repairs or replacements at their cost. Private utility infrastructure located in the study area includes Comcast (Cable), CenturyLink (Telephone), and Xcel Energy (Electric/Gas). Feasibility Report Page 6 2021 PMP Street and Utility Improvements City Project Number PW 21-0100 3. PROPOSED IMPROVEMENTS 3.1 Street Improvements – Hazelnut Park Neighborhood A pavement forensic study was conducted for Edgewater Avenue and the west portion of Jerrold Avenue, including the collection and analysis of 6 pavement core samples. The core samples were found to be in fair to very poor condition, exhibiting distresses such as delamination or deterioration as described in Appendix C. Recommended street improvements for Edgewater and west Jerrold consist of spot repairs to existing curb followed by full depth reclamation to mill the existing bituminous pavement and re-blend the material with a portion of the underlying aggregate base material prior to establishing final base elevations and placement of a new pavement surface section. Full depth street reconstruction is recommended for the remaining east portion of Jerrold Avenue, Glenpaul Avenue and Prior Avenue. Street construction would occur following replacement of water main as described below. The City Council requested that staff consider the following two alternatives for reconstruction of Jerrold, Glenpaul and Prior Avenues to evaluate potential reductions in project costs and assessments.  Alternative 1: Full depth street reconstruction, including installation of curb and gutter along with associated storm sewer drainage improvements.  Alternative 2: Full depth street reconstruction without curb, gutter or a substantially expanded drainage system. The cost estimate for Alternative 2 does not include construction of drainage ditches along the edge of the roadway. Typical street sections for the two alternatives is provided in Appendix D. The associated project costs for these two street improvement options is described in Section 5 of this report, with potential cost reductions reflected in both the street and drainage expenses. The geotechnical investigation shows underlying soils consisting of sand, sand with silt and lean clay as provided in Appendix B. While these soil types may have a higher infiltration rate compared to other soil types found in the City, the rate of infiltration would not provide the equivalent benefit of curb and storm sewer in the preservation of the street and conveyance of runoff, particularly during winter freeze-thaw cycles. Based on a review of the two alternatives during the City Council work session on June 15, 2020, staff is recommending that the City proceed with Option 1 street improvements due to the balance of cost with the benefits of improved surface drainage and extended service life of the pavement. The potential cost savings with Alternative 2 is estimated to be approximately $299,000. While Alternative 1 has a higher initial cost, the addition of storm sewer and curb would reduce long-term pavement deterioration due to freeze/thaw cycles, reduce standing water and ice formation along the road, reduce erosion along the pavement edge, and would result in a longer service life and lower overall life cycle cost. Feasibility Report Page 7 2021 PMP Street and Utility Improvements City Project Number PW 21-0100 3.2 Street Improvements – Lake Valentine Road The pavement condition along Lake Valentine Road is in fair condition. A resurfacing overlay would typically be implemented to preserve the roadway after 25 years since full reconstruction in 1995. However, the pavement is exhibiting distress in the form of lateral and transfer cracking along with minor rutting along the wheel paths. Lateral cracks along the road are heaving or tenting at isolated locations during the winter months as moisture is infiltrated under the pavement, freezes and creates intermittent bumps. Four core samples were collected along Lake Valentine Road as part of the pavement forensic analysis. Core samples are characterized in good condition with a top wear course layer thickness of 2-inches. However, the analysis indicates that recycled aggregate material in the road base may be the root cause of the formation of cracking as well as the tenting of the transverse cracks. Full depth reclamation (FDR) is recommended as a long-term solution to this problem. The scope of an FDR along with the additional effort to address the aggregate base material has significantly increased the cost of the proposed improvements from the original scope of a resurfacing overlay. Based on the above information, staff is recommending that improvements to Lake Valentine Road are not included in the proposed 2021 PMP Street and Utility Improvements. While the tenting that occurs along isolated lateral cracks degrades the ride quality, t he existing pavement has valuable remaining service life. It is recommended that street improvements for Lake Valentine Road be rescheduled for the year 2028 and that staff conduct further analysis to determine the full extent of necessary repairs to the aggregate base material under the pavement. Public Works crews can complete patching repairs to the significant transverse cracks during the interim period to improve ride quality. 3.3 Sanitary Sewer Based on the existing conditions of the sanitary sewer system within th e Hazelnut Park Neighborhood, the proposed sanitary sewer improvements include salvaging and resetting manhole castings, minor manhole repairs, and replacement of one manhole structure on Glenpaul Avenue. Proposed sanitary sewer improvements also include repairs to sanitary sewer services at 19 locations as shown on Appendix E where service connection joints have separated or significant root intrusion was noted during the pipe inspection. The cost of these sewer service repairs are included in the cost estimate provided in Section 5 below. The project cost estimate includes expenses for installing a cured in place pipe (CIPP) liner within the 18-inch and 21-inch diameter sanitary sewer along Prior Avenue and Hazelnut Park, which has been in service for approximately 60 years. The cost estimate also includes installation of CIPP lining for the sewer main along Lake Valentine Road, although this work should be incorporated into the biannual pipe lining projects prior to roadway improvements, if the Council schedules Lake Valentine Road for a later year in the Capital Improvement Program. Feasibility Report Page 8 2021 PMP Street and Utility Improvements City Project Number PW 21-0100 3.4 Water Main Existing water main along Edgewood Avenue and the west portion of Jerrold Avenue is proposed to remain in-place. These segments of water main do not have a history of water main breaks based on City records. Removal and replacement of water main along Edgewood and Jerrold would require removal of a significant portion of the existing curb, which is in good condition. Future replacement of the water main would be more cost effective in a future year when the roadway is due for full reconstruction. The redundant water main connection between Jerrold Avenue and Edgewater Avenue as shown on Appendix E should be considered for potential abandonment during the design process. The section of water main extends between closely spaced homes and would be difficult to repair or replace while protecting adjacent homes. Water main along the east portion of Jerrold Avenue and the full length of Glenpaul Avenue is recommended to be replaced with the improvements as shown in Appendix E. This work would include all gate valves, fittings, hydrants, water services and curb stops. 3.5 Drainage Reconstruction of the streets within the Hazelnut Park Neighborhood provides the opportunity to improve the drainage through installation of new or additional storm sewer facilities. Recommended storm sewer upgrades utilize the existing system to the extent possible, with drainage improvements consisting of new catch basin inlets and storm sewer along Glenpaul Avenue, Prior Avenue and Jerrold Avenue. Storm sewer drainage design will need to meet Rice Creek Watershed District (RCWD) requirements as outlined in Rule C. This section of the watershed regulations requires a permit for Public Linear Projects creating 10,000 square feet or more of impervious surface. Rule C requirements do not apply to mill, reclamation and overlay pavement projects. The project design will consider specific Best Management Practices (BMPs) such as bio- filtration and inline sediment/grit chambers placed before discharging into the downstream storm sewer system. Temporary erosion and sediment control devices will be utilized during construction in accordance with applicable NPDES permit and RCWD Rule D requirements. 3.6 Easements Street improvements as proposed within this report are anticipated to occur within the existing road right-of-way or easements. Public utility improvements are planned to occur within the right-of-way or currently dedicated drainage and utility easements. The need for permanent easement acquisition is not expected to construct the project as proposed. Temporary construction access of private property may be required to accommodate driveway repair, water and sewer service replacement, and final boulevard grading. Written permission or right of entry agreements will be secured from private property owners for these encroachments to the extent practical. Feasibility Report Page 9 2021 PMP Street and Utility Improvements City Project Number PW 21-0100 3.7 Permits/Approvals The anticipated permits required for the proposed project are as follows:  Minnesota Department of Health . . . . . . . . . . . . . . . Extension of Water Main  Ramsey County . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Right-of-Way Permit  Rich Creek Watershed District . . . . . . . . . . . . . . . . . Rule C Erosion Control, Linear Rule D  Minnesota Pollution Control Agency . . . . . . . . . . . . Erosion and Stormwater Permit 3.8 Construction Access and Staging A traffic control and construction staging plan would be development during preparation of construction plans to coordinate property access and traffic safety within the project area. The contractor will be responsible for providing access to all properties at the end of each work day, with the exception of concrete curing times during curb installation. Additional information regarding staging and property access would be provided to residents prior to and during the construction phase of the project. Feasibility Report Page 10 2021 PMP Street and Utility Improvements City Project Number PW 21-0100 4. PUBLIC INVOLVEMENT The City would typically conduct a public open house informational meeting during preparation of a feasibility report to present proposed project information, answer questions and receive comments. Due to COVID-19, the open house meeting was substituted with a recorded presentation which was posted on the City’s website on May 18, 2020. A letter describing the project along with instructions for accessing the recorded presentation was mailed to each property owner located within the proposed study area on May 6, 2020. The informational letter included a questionnaire survey form along with a self-addressed stamped envelope. The survey form provided ten questions to solicit feedback from residents regarding street conditions and water, sanitary sewer, drainage, and non-city utility services. A copy of the questionnaire survey form and tabulated summary of responses is provided in Appendix F. A total of 88 survey forms were returned to the City out of the 172 properties receiving the survey, resulting in a response rate of 51 percent. The survey summary includes written comments from residents regarding existing street and utility issues. Key response items are focused on the deterioration of street pavement, need for improved street drainage and/or curb, frequency of power outages, and desire for a sidewalk along Lake Valentine Road, among other comments provided in the summary. The informational letter, recorded presentation and website information encouraged residents to contact city engineering staff by telephone or email if they have any questions or comments regarding the project. Based on direction from the City Council regarding the results of the feasibility study, additional information would be shared with residents through mailed letters, emails, social media and informational updates on the City’s website. Feasibility Report Page 11 2021 PMP Street and Utility Improvements City Project Number PW 21-0100 5. ESTIMATED COST AND FUNDING 5.1 Opinion of Cost The opinion of probable cost for the project is provided in Table 4 and Table 5 below. Alternative 1 includes full curb and gutter construction and Alternative 2 includes limited curb and gutter construction as described in Section 3 of this report. The estimates includes 37% in overhead costs for street improvements and 30% overhead costs for utility improvements. Overhead costs account for engineering, legal, financing, contingency and administrative costs associated with the project. A detailed and itemized estimate is provided in Appendix G. Table 4 - Summary of Project Costs Area 1 - Hazelnut Park Neighborhood Alternative 1 Alternative 2 Improvement Reclamation Area Costs Reconstruction Area Cost Reconstruction Area Cost Street Improvements - East Jerrold and Glenpaul - $1,297,157 $1,156,525 Street Improvements - West Jerrold and Edgewater $346,170 - - Street Improvements - Prior Avene - $369,296 $369,296 Sanitary Sewer Improvements $18,675 $518,100 $518,100 Water Main Improvements - $679,959 $679,959 Storm Sewer Drainage Improvements - $577,162 $418,430 Total Estimated Cost by Area $364,845 $3,441,674 $3,142,310 GRAND TOTAL $3,806,519 $3,507,155 Table 5 - Summary of Project Costs Area 2 - Lake Valentine Road Improvement Estimated Costs Street Improvements - Lake Valentine Road $454,991 Sanitary Sewer Improvements $99,203 Total Estimated Cost $554,194 The opinion of cost is based on recent construction projects of similar character and assumes the construction of proposed improvements will begin in 2021. Actual costs will be determined through competitive bids following final design for the project. Feasibility Report Page 12 2021 PMP Street and Utility Improvements City Project Number PW 21-0100 5.2 Project Funding Proposed project funding sources are a combination of the City’s Permanent Improvement Revolving (PIR) fund, utility funds, and special assessments for street improvements as summarized in Table 6 and 7 below. Table 6 - Summary of Project Funding Sources Area 1 – Hazelnut Park Neighborhood With Prior Ave Included in Assessments Prior Ave Not Included in Assessments Source Alternative 1 Funding Alternative 2 Funding Alternative 1 Funding Alternative 2 Funding PIR Fund $1,006,312 $935,996 $1,190,991 $1,120,679 Residential Assessments $1,006,312 $935,996 $821,632 $751,312 Sanitary Sewer Utility Fund $536,775 $536,775 $536,775 $536,775 Water Utility Fund $679,959 $679,959 $679,959 $679,959 Surface Water Management Fund $577,162 $418,430 $577,162 $418,430 Total Estimated Funding $3,806,519 $3,507,155 $3,806,519 $3,507,155 Table 7 - Summary of Funding Sources Area 2 – Lake Valentine Road Improvement Estimated Funding PIR Fund $226,144 Residential Assessments $148,905 MVHS Assessments $79,942 Sanitary Sewer Improvements $99,203 Total Estimated Funding $554,194 Feasibility Report Page 13 2021 PMP Street and Utility Improvements City Project Number PW 21-0100 5.3 Preliminary Assessment Roll Assessments for street improvement costs are proposed to be levied to benefiting properties as outlined in Minnesota Statute 429 and the City of Arden Hills Assessment Policy. A preliminary assessment map and detailed preliminary assessment roll is provided in Appendix H. Special assessments to benefiting properties along residential streets are proposed to fund 50 percent of the surface improvements, including contingencies and overhead pursuant to Part 1 of the City’s Assessment Policy. The remaining 50 percent is paid for with City funds. Assessments for the proposed street improvements were calculated using the residential equivalent unit method as outlined in the City’s Assessment Policy. Estimated rates assume street improvements costs for Prior Avenue are being prorated based on the number of REUs into the Reconstruction Area Costs (Glenpaul, and east Jerrold Avenue) and Reclamation Area Costs (Edgewater and west Jerrold Avenue) pursuant to discussions during the City Council Work Session on July 15, 2020. Estimated assessment rates are provided below. Street Reconstruction – Alternative 1 Glenpaul Avenue, east Jerrold Avenue, 58% Prior Avenue 50% Estimated Street Costs: ................................................. $755,674 Residential Equivalent Units: ........................................................... 80 Assessment Rate: ...................................................................... $9,446 Street Reconstruction – Alternative 2 Glenpaul Avenue, east Jerrold Avenue, 58% Prior Avenue 50% Estimated Street Costs: ................................................. $685,358 Residential Equivalent Units: .......................................................... 80 Assessment Rate: ...................................................................... $8,567 Full-Depth Street Reclamation Edgewater, west Jerrold Avenue, 42% Prior Avenue 50% Estimated Street Costs: ................................................. $250,637 Residential Equivalent Units: .......................................................... 58 Assessment Rate: ...................................................................... $4,321 Full-Depth Street Reclamation Lake Valentine Road Mounds View High School (per assessment policy): ............. $79,942 50% Estimated Remaining Street Costs: .............................. $187,525 Residential Equivalent Units: .......................................................... 34 Assessment Rate: ...................................................................... $5,515 Feasibility Report Page 14 2021 PMP Street and Utility Improvements City Project Number PW 21-0100 Assessment rates for Jerrold, Edgewater and Glenpaul within Area 1 were also calculated without applying the cost of Prior Avenue to the estimated assessments. The results are provided below. Street Reconstruction – Alternative 1 Glenpaul Avenue, east Jerrold Avenue, (0% Prior Avenue) 50% Estimated Street Costs: ................................................. $648,579 Residential Equivalent Units: ........................................................... 80 Assessment Rate: ...................................................................... $8,107 Street Reconstruction – Alternative 2 Glenpaul Avenue, east Jerrold Avenue (0% Prior Avenue) 50% Estimated Street Costs: ................................................. $578,263 Residential Equivalent Units: .......................................................... 80 Assessment Rate: ...................................................................... $7,228 Full-Depth Street Reclamation Edgewater, west Jerrold Avenue (0% Prior Avenue) 50% Estimated Street Costs: ................................................. $173,085 Residential Equivalent Units: .......................................................... 58 Assessment Rate: ...................................................................... $2,984 The preliminary assessment roll provided in Appendix H identifies seven residential properties with frontage along Lake Valentine Road, but having mailing addresses on adjacent side streets. These seven properties were included in the total REU count for Lake Valentine Road, but no assessment is proposed on the draft assessment roll per the provisions of the City’s Assessment Policy. This assumption should be confirmed by the City Council during preparation of the final assessment roll. The preliminary assessment roll also identifies two properties located at the intersection of Prior Avenue and County Road D with frontage on Prior Avenue. 1933 and 1947 County Road D both have homes facing County Road D, yet driveway access for both homes are on Prior Avenue. REUs were not included in the total count. The City Council should determine if the two properties with addresses on County Road D should be included in the proposed special assessment levy for the project during preparation of the final assessment roll. The preliminary assessment roll for Lake Valentine Road includes four REUs for Valentine Park, a parcel owned by the City of Arden Hills. The assessment roll does not include assessments for Hazelnut Park, based on the property address on New Brighton Road and no public vehicular access is from streets within the project area. Feasibility Report Page 15 2021 PMP Street and Utility Improvements City Project Number PW 21-0100 6. PROJECT SCHEDULE The following project schedule is proposed for the 2021 Street and Utility Improvement Project. City Council Accepts Feasibility Report ........................................................ July 27, 2020 and Orders Public Improvement Hearing City Council Conducts Public Improvement Hearing ................................ August 24, 2020 And Orders Plans and Specifications City Council Approves Plans and Specifications .......................................... January 2021 And Authorizes Ad for Bid City Opens Bids and Computes Assessments .............................................. February 2021 City Council Accepts Bids and Orders ............................................................ March 2021 the Assessment Hearing City Council Conducts Assessment Hearing ..................................................... April 2021 And Awards the Construction Contract Begin Construction ............................................................................................. May 2021 Complete Construction .............................................................................. November 2021 City Certifies Assessments to County ....................................................... November 2021 Record Plan Completion ..................................................................................... May 2022 Warranty Inspection .................................................................................. September 2023 (2 years Following Substantial Completion) Feasibility Report Page 16 2021 PMP Street and Utility Improvements City Project Number PW 21-0100 7. CONCLUSIONS AND RECOMMENDATIONS Based on the findings of this report, street and utility improvements consisting of removal of the existing bituminous pavement, subgrade correction, addition of concrete curb and gutter, sanitary sewer repairs, water main replacement, storm sewer expansion, and new bituminous pavement are recommended along the following roadways:  Jerrold Avenue between New Brighton Road to 335 feet west of Prior Avenue  Glenpaul Avenue between New Brighton Road and Cleveland Avenue  Prior Avenue between County Road D and 155 feet north of Jerrold Avenue (north termini) Street and utility improvements consisting of full depth reclamation, concrete curb repairs, sanitary sewer service connection repairs, and storm sewer structure repairs are recommended along the following roadways:  Jerrold Avenue between 335 feet west of Prior Avenue to cul-de-sac (west termini)  Edgewater Avenue between New Brighton Road and west cul-de-sac (west termini) Street improvements for Area 2 consisting of Lake Valentine Road are recommended to be rescheduled in the City’s Capital Improvement Program for the year 2028 due to the extent of anticipated subgrade corrections and remaining service life of the pavement relative to other street conditions within the City. The Public Works Department should complete milling and patching repairs to the street at locations where transverse cracks are tenting as a mitigation measure. Sanitary sewer lining should be scheduled with an upcoming sewer lining contract prior to the year 2028. The total estimated cost for the proposed 2021 Street and Utility Improvement Project as recommended above is $3,806,519. Proposed funding for the project can be provided through a combination of special assessments and City funds as outlined in Section 5 of this report. Feasibility Report Page 17 2021 PMP Street and Utility Improvements City Project Number PW 21-0100 8. FEASIBILITY, NECESSITY AND COST EFFECTIVENESS The improvements proposed in this study are necessary to continue safe and reliable street and utility services. The reconstruction of streets provides the City with a cost -effective means of continuing the City’s street improvement efforts and ensuring an adequate means of transportation for residents. The project will allow for the correction of existing drainage problems by increasing the cross-sectional crown and improving the conveyance of runoff with concrete curb and gutter. These improvements will address the increasing costs for patching and maintaining highly deteriorated street pavement within the City. Proposed water main improvements will provide for an orderly replacement of water distribution system assets as the water system ages over time. The proposed improvements constitute a project large enough to ensure a competitive bidding environment, economy of scale, and are deemed to be cost-effective. Based on the information contained within this report, the proposed improvements as described can be considered necessary, cost-effective, and feasible from an engineering standpoint. Appendix A: Study Area Map STOWE AVE LAKE VALENTINE RD SIEMS CTGLEN PAUL AVE VENUS AVE T H O M D R CHATHAM AVENOBLE RD GRAMSIE RD GRANT RD OAK AVE EDGEWATER AVE JERROLD AVE G L E N V I E W A V E PRIOR AVE NKATIE LN FAIRVIEW AVE NRIDGEWOOD RDC R Y S TA L A V E A R D E N O AKS DR V A LE N T IN E A V E SKILESLN BECKMAN AVE L A M E T T I L N M C CR A C K EN LN ASBURY AVE NBUSSARD CT JANET CT KATIE CT RIDGEWOOD CTSA N D EEN R D V A L E N T I N E C T GLENVIEW CT T H O M C T CHATHAM CTROLLING HILLS RDNORMA CIRI N D I A N P L EDGEWATER AVE ARDENPLFAIRVIEW AVE NG L E N H I L L R DDELLVIEW AVEDELLVIEW AVEVALENTINE CREST RD CHATHAM CIR L A K E JO H ANNABLVDLAKE JOHANNA BLVDRIDGEFAIRVIEW AVE NK A TIE LN COUNTY ROAD D W SHOREWOODDR LAKE LN COUNTY ROAD E W LAKEJOHAN N A B LV D GLEN PAUL AVECLEVELAND AVE NN E W B R I GH T ON R DNEW BRIGHTON RDHUDSON RDTHOM DRCLEVELAND AVE NBRIGHTON WAYNEW BRIGHTON RDINTERSTATE 35WCOUNTY ROAD E2 W C O U N T Y R O A D E 2 WLAKEVIEWCT C H A TH A M A V E SIEMS CTARDEN PLOLD SNELLI NGBETHEL DROLD SNELLINGVENUS AVE LAKE VALENTINE RD B E T H E L D R WOOD RDPrivateKATIE LNTony SchmidtRegional Park HazelnutPark Tony SchmidtRegional Park SampsonPark Lindey's Park CharlesPerry Park Tony SchmidtRegional Park ValentinePark JohannaMarsh Lake Johanna ValentineLake 2021 PMP 0 1,000Feet Ü Document Path: P:\PR&PW\Numbered Projects\PW-21-0100 Glenpaul_Arden Oaks PMP Improvements\01 feasibility\2021 PMP Area.mxdProject Area Appendix B: Geotechnical Report GEOTECHNICAL REPORT 2020 PMP STREET IMPROVEMENTS ARDEN HILLS MN September 19, 2019 Prepared for: City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 WSB PROJECT NO. 014297-000 GEOTECHNICAL REPORT Geotechnical Report 2020 PMP Street Improvements Arden Hills, Minnesota WSB Project No. 014297-000 2020 PMP STREET IMPROVEMENTS ARDEN HILLS, MINNESOTA FOR CITY OF ARDEN HILLS, MINNESOTA September 19, 2019 CERTIFICATION Geotechnical Report 2020 PMP Street Improvements Arden Hills, Minnesota WSB Project No. 014297-000 I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Darin E. Hyatt, PE Date: September 19, 2019 Lic. No. 41316 540 GATEWAY BLVD | BURNSVILLE, MN | 55337 | 952.737.4660 | WSBENG.COM September 19, 2019 Mr. Todd Blomstrom, PE Interim Public Works Director/City Engineer City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 Re: Geotechnical Report 2020 PMP Street Improvements Arden Hills, Minnesota WSB Project No.: 014297-000 Dear Mr. Blomstrom: We have conducted a geotechnical subsurface exploration program for the above referenced project. This report contains our soil boring logs, an evaluation of the conditions encountered in the borings and our recommendations for subgrade preparation, underground utility installation, and other geotechnical related design and construction considerations. If you have any questions concerning this report or our recommendations, or for construction material testing for this project, please call us at (952) 737-4660. Sincerely, WSB Darin Hyatt, PE Mark Osborn, PE Senior Geotechnical Engineer Geotechnical Project Engineer Attachment Geotechnical Report DEH/tw TABLE OF CONTENTS Geotechnical Report 2020 PMP Street Improvements Arden Hills, Minnesota WSB Project No. 014297-000 Page 1 TITLE SHEET CERTIFICATION SHEET LETTER OF TRANSMITTAL TABLE OF CONTENTS 1. INTRODUCTION ................................................................................................................................... 1 Project Location ......................................................................................................................... 1 Project Description .................................................................................................................... 1 Purpose and Project Scope of Services .................................................................................... 1 2. PROCEDURES ..................................................................................................................................... 2 2.1 Boring Layout and Soil Sampling Procedures ........................................................................... 2 2.2 Groundwater Measurements and Borehole Abandonment ....................................................... 2 2.3 Boring Log Procedures and Qualifications ................................................................................ 2 3. EXPLORATION RESULTS .................................................................................................................. 3 3.1 Site and Geology ....................................................................................................................... 3 3.2 Subsurface Soil and Groundwater Conditions .......................................................................... 3 3.3 Strength Characteristics ............................................................................................................ 3 3.4 Groundwater Conditions ............................................................................................................ 4 4. ENGINEERING ANALYSIS AND RECOMMENDATIONS .................................................................. 5 4.1 Discussion ................................................................................................................................. 5 4.2 Watermain Utilities ..................................................................................................................... 5 4.3 Backfill and Fill Selection and Compaction ............................................................................... 5 4.4 Dewatering................................................................................................................................. 5 4.5 Pavement Areas ........................................................................................................................ 6 4.6 Construction Considerations ..................................................................................................... 7 4.7 Construction Safety ................................................................................................................... 8 4.8 Cold Weather Construction ....................................................................................................... 8 4.9 Field Observation and Testing................................................................................................... 8 4.10 Plan Review and Remarks ........................................................................................................ 8 5. STANDARD OF CARE ....................................................................................................................... 10 Appendix A Soil Boring Exhibit Logs of Test Borings Symbols and Terminology on Test Boring Log Notice to Report Users Boring Log Information Unified Soil Classification System (USCS) Geotechnical Report 2020 PMP Street Improvements Arden Hills, Minnesota WSB Project No. 014297-000 Page 1 1. INTRODUCTION Project Location The proposed 2020 PMP roadway and utility improvements will be along Glenpaul Avenue from Cleveland Avenue N. to New Brighton Road, Edgewater Avenue from New Brighton Road west to its cul- de-sac, Jerrold Avenue from New Brighton Road west to its cul-de-sac and North Prior Avenue from Jerrold Avenue to West County Road D in Arden Hills, Minnesota. Borings were completed through the existing pavement sections. The approximate boring locations can be found on the Soil Boring Exhibit in Appendix A. Project Description It is proposed to reconstruct the existing surface along these alignments and complete curb and gutter repairs/installation and place a new watermain. After backfilling the utilities, new roadways will be constructed. The new roadways will be two lane bituminous roads, reconstructed to about the same horizontal and vertical alignments as the existing ones. Underground utilities will consist of watermain. This utility is expected to be placed within 8 feet of final grades. WSB has developed recommendations for this project in consideration of the proposed layout, loadings, and configurations as understood at this time. WSB must be made aware of the revised or additional information in order to evaluate the recommendations for continued applicability. Purpose and Project Scope of Services Sue Polka, previous Interim City Engineer with the City of Arden Hills authorized this work. In order to assist the design team in preparing plans and specifications, we have developed recommendations for pavement and utility subgrade preparation and pavement thicknesses. As such, we have completed a subsurface exploration program and prepared a geotechnical report for the referenced site. This stated purpose was a significant factor in determining the scope and level of service provided. Should the purpose of the report change the report immediately ceases to be valid and use of it without WSB’s prior review and written authorization shall be at the user’s sole risk. Our authorized scope of work has been limited to: 1. Mobilization / Demobilization of a Truck Mounted Drill Rig. 2. Clearing underground utilities utilizing the Gopher State One Call. 3. Drilling 13 standard penetration test borings to a depth of about 10 feet each. 4. Sealing the borings per Minnesota Department of Health procedures. 5. Perform soil classification and analysis. 6. Review of readily available project information and geologic data. 7. Providing this geotechnical report containing: a. Summary of our findings. b. Discussion of subsurface soil and groundwater conditions and how they may affect the proposed pavements and utilities. c. Estimated R-value of the soils. d. A discussion of soils for use as structural fill and site fill. Geotechnical Report 2020 PMP Street Improvements Arden Hills, Minnesota WSB Project No. 014297-000 Page 2 2. PROCEDURES 2.1 Boring Layout and Soil Sampling Procedures WSB recommended the boring depths and selected the desired locations. O ur field crew staked the boring locations using existing site features as guides. The approximate boring locations are shown on the Soil Boring Exhibit in Appendix A which is an aerial photo. We drilled the borings on June 19 and 20, 2019, with a truck-mounted CME-55 drill rig operated by a two- person crew. The drill crew advanced the borings using continuous hollow stem augers. Drilling methods, crew chief, depths, sampling interval, casing usage, groundwater observations, test data, and other drilling information are indicated on the boring logs. Generally, the drill crew sampled at 2 ½ foot intervals to the borings termination depths. The materials encountered were described on field logs and representative samples were containerized, and transported to our laboratory for further examination and testing. The samples were visually examined to estimate the distribution of grain sizes, plasticity, consistency, moisture condition, color, presence of lenses and seams, and apparent geologic origin. We classified the soils according to type using the Unified Soil Classification System (USCS). A chart describing the Unified Soil Classification System is included in Appendix A. 2.2 Groundwater Measurements and Borehole Abandonment The drill crew observed the borings for free groundwater while drilling and after completion. These observations and measurements are noted on the boring logs. The crew then backfilled the borings with soil cuttings to comply with Minnesota Department of Health regulations. 2.3 Boring Log Procedures and Qualifications The subsurface conditions encountered by the test borings are illustrated on the Logs of Test Borings in Appendix A. Similar soils were grouped into the strata shown on the boring logs, and the appropriate estimated USCS classification symbols were also added. The depths and thickness of the subsurface strata indicated on the boring logs were estimated from the drilling results. The transition between materials (horizontal and vertical) is approximate and is usually far more gradual than shown. Information on actual subsurface conditions exists only at the specific locations indicated and is relevant only to the time exploration was performed. Subsurface conditions and groundwater levels at other locations may differ from conditions found at the indicated locations. The nature and extent of these conditions would not become evident until exposed by construction excavation. These stratification lines were used for our analytical purposes and, due to the aforementioned limitations, should not be used as a basis of design or construction cost estimates. Geotechnical Report 2020 PMP Street Improvements Arden Hills, Minnesota WSB Project No. 014297-000 Page 3 3. EXPLORATION RESULTS 3.1 Site and Geology The borings were performed on existing roadway alignments as described above in Section 1.1. The Ramsey County Geologic Atlas indicated the surficial geology in the area of our borings are lacustrine (lake) deposits. These deposits consist primarily of sand, silty and clayey sands and clay. 3.2 Subsurface Soil and Groundwater Conditions Geologic origins can be difficult to determine solely from boring samples. We referenced online geologic data of the area and used our experience to help determine geologic origin of the soils, however only a detailed geologic exploration would accurately determine the geologic history of the site. The boring profile generally consisted of a pavement section overlying fill and/or naturally deposited glacial till. Pavement Section The bituminous thickness encountered in our borings ranged from about 3 to 5 inches and averaged about 4 inches. The underlying aggregate base ranged from about 3 to 9 inches and averaged under 6 ½ inches. Fill With the exception of Boring PB-3 our borings encountered fill beneath the aggregate base. The fill consisted mainly of sand with silt that was dark brown to brown and gray in color and generally moist. Borings PB-8 and PB-10 encountered fill that consisted of lean clay that appeared to be mixed with sand. The lean clay fill was brown and moist. Naturally Deposited Soils Below the pavement section or fill, our borings encountered and terminated in lake-deposited soils. The lake deposits consisted of sand, sand with silt and lean clay. These soils were generally brown and moist to wet. It should be noted that much of the lean clay deposits contained sand lenses. 3.3 Strength Characteristics The penetration resistance N-values of the materials encountered were recorded during drilling and are indicated as blows per foot (BPF). Those values provide an indication of soil strength characteristics and are located on the boring log sheets. Also, visual-manual classification techniques and apparent moisture contents were also utilized to m ake an engineering judgment of the consistency of the materials. Table 1 presents a summary of the penetration resistances in the soils for the standard penetration test borings completed and remarks regarding the material strengths of the soils. Table 1: Penetration Resistances Soil Type Classification Penetration Resistances Remarks Fill Varies 2 to 17 BPF Variable compaction Lacustrine (granular) SP, SP-SM 5 to 11 BPF Loose to medium dense Lacustrine (cohesive) CL 2 to 10 BPF Very soft to firm The preceding is a generalized description of soil conditions at this site. Variations from the generalized profile exist and should be assessed from the boring logs, the normal geologic character of the deposits, and the soils uncovered during site excavation. Geotechnical Report 2020 PMP Street Improvements Arden Hills, Minnesota WSB Project No. 014297-000 Page 4 3.4 Groundwater Conditions WSB took groundwater level readings in the exploratory borings, reviewed the data obtained, and discussed its interpretation of the data in the text of the report. Groundwater was not observed during or shortly after drilling and sampling, however, many of the borings encountered lean clay soils at depth. In clay soils, it may take a long time (longer than what was available with our time on site) for water to enter a bore hole and rise to its hydrostatic level. Nevertheless, the lean clay soils in many instances were wet and contained sand lenses. Based on our observations and the apparent moisture content in the penetration test samples it is our opinion that water, given time, would have seeped into many of our boreholes where wet clays were encountered. Note that groundwater levels may fluctuate due to seasonal variations (e.g. precipitation, snowmelt and rainfall) and/or other factors not evident at the time of measurement. Geotechnical Report 2020 PMP Street Improvements Arden Hills, Minnesota WSB Project No. 014297-000 Page 5 4. ENGINEERING ANALYSIS AND RECOMMENDATIONS 4.1 Discussion Based on our borings, it is our opinion that the proposed watermain and pavement can generally be supported on the soils encountered in the borings. However, soft, wet lean clay soils should be anticipated during construction of the watermain and a partial removal and replacement will likely be necessary. Also, the soils within the pavement subgrade consist mainly of silty sand soils, which are frost susceptible. Consideration should be given to partially subcutting these soils and replacing with a non-frost susceptible granular fill to reduce the potential frost heave below the pavement section. 4.2 Watermain Utilities Invert elevations are anticipated to be within 8 feet of existing grades and we anticipate the subgrade soils for the utilities will consist of granular sandy soils and lean clay. Where the clayey soils are soft and wet or become soft it may be necessary to perform a partial subcut and replacement. Where soft unstable soils are encountered at invert grade, subexcavation of these materials to a depth of 1 to 2 feet and replacement with a coarse sand or gravel is recommended. In addition to providing a more stable uniform platform to construct the utilities, the sand backfill can act as a platform from which to place a sump and pump for dewatering. Underground utilities are expected to be installed by backhoes completing the excavations and placing pipe and backfills. Soil compacto rs should be used to compact the fill in thin even lifts to the specified densities. 4.3 Backfill and Fill Selection and Compaction It is our opinion the onsite non-organic soils may be reused as backfill and fill provided they are moisture conditioned and can be compacted to their specified densities. Wet soils that are excavated would need to be dried before reuse as an engineered fill. We recommend use of a minimum of 2 feet of clean coarse sand with less than 50 percent passing the #40 sieve and less tha n 5 percent passing the #200 sieve when backfilling the bottom of a wet excavation. Backfills with cobbles larger than six inches (6”) should not come in contact with utilities. We recommend that soils be moisture conditioned to meet compaction specifications as determined from their standard Proctor tests (ASTM D-698). The fill should be spread in thin lifts (8 to 12 inches depending on material and compaction equipment) to allow for full depth compaction. Table 2 indicates the recommended compaction levels. Table 2: Recommended Level of Compaction for Backfill and Fill Area Percent of Standard Proctor Maximum Dry Density Pavement: Within 3 feet of top of aggregate base Within 3 foot perimeter of structures such as manholes 100 Pavement: Greater than 3 feet below aggregate base 95 Utility Trench (unless within 3 feet of aggregate base) 95 Landscaping (non-structural) 90 4.4 Dewatering Based on the results of our soil borings and the proposed construction, water seepage into the utility trenches is anticipated. The seepage is anticipated where excavations extend into wet clay soils. It is our opinion that sumps and pumps placed in low points of the excavations should be adequate to control most infiltrating water situations. Geotechnical Report 2020 PMP Street Improvements Arden Hills, Minnesota WSB Project No. 014297-000 Page 6 4.5 Pavement Areas After removing the existing pavement sections and backfilling the utilities, the final subgrade should have proper stability within three vertical feet of grading grade (grade which contacts the bottom of the aggregate base). This will generally be achieved in fill areas with proper compaction of embankment materials and in cut areas through proper subgrade preparation. The stability of the pavement subgrade should be evaluated using the test roll procedure (MnDOT 2111), except a fully loaded tandem axle dump truck or a full water truck should be utilized for the proof roll. If unstable soils are found under the test roll, these soils should be improved by means of scarification, moisture conditioning, and re-compaction, or by subcutting and replacement. If the on-site soils cannot be moisture conditioned and compacted as recommended, we recommend removing these unsuitable materials and re placing them with Select Grading Material (MnDOT 2105.1.A.6). We also recommend a proof-roll be performed again on the aggregate base just prior to placement of the bituminous pavement. Table 3 below presents the approximate pavement section thickness and subgrade soils that were encountered within the borings. Table 3: Existing Roadway Soil Boring Profiles Boring No. Bituminous Thickness (inches) Aggregate Base Thickness (inches) Subgrade Soils (Upper 4 feet) PB-1 4 7 Fill: Sand with silt PB-2 3 ½ 6 Fill: Silty sand and sand with silt PB-3 4 ½ 5 Sand and Sand with silt PB-4 4 ½ 7 Fill: Silty sand and sand with silt PB-5 4 7 Fill: Silty sand PB-6 4 3 Fill: Silty sand PB-7 5 4 Fill: Sand with silt PB-8 3 ½ 4 Fill: Lean clay PB-9 4 9 Fill: Sand with silt PB-10 3 7 Fill: Lean clay PB-11 3 ½ 7 Fill: Sand with silt PB-12 3 6 Fill: Sand with Silt PB-13 3 ½ 5 Fill: Sand with silt and silty sand Once the site has been prepared as recommended, we anticipate the subgrade will consist predominately sand with silt, sand and silty sand. The MnDOT Flexible Pavement Design Guidance Memo from January 2017, indicates soils such as those anticipated have an estimated R-value ranging from 20 to 70. It has been our experience that on projects with utility construction the final subgrades are generally a mix of soils excavated from the trenches. Also, lean clay was present in the subgrade at some locations, as such, we used an R-value of 20 for our design. Being traffic counts were not provided to us, we have assumed that the volume and distribution of vehicles using these roadways will have 20-year flexible Equivalent Single Axle Loads (ESAL’s) less than 75,000. Geotechnical Report 2020 PMP Street Improvements Arden Hills, Minnesota WSB Project No. 014297-000 Page 7 Based on MnDOT’s FlexPave excel design utilizing granular equivalent charts, we recommend the pavement sections indicated below in Table 4. Table 4: Recommended Flexible Pavement Section Section Thickness (inches) Granular Equivalent Bituminous Course, MnDOT 2360 2 4.5 Bituminous Course, MnDOT 2360 1 1/2 3.38 Aggregate Base, MnDOT 3138 (Class 5, 5Q, or 6) 6 6 Subgrade Preparation, MnDOT 2111 Yes - TOTAL 9 ½ 13.88 Within several years after initial paving, some thermal shrinkage cracks will develop. W e recommend routine maintenance be performed to improve pavement performance and increase pavement life. Pavement should be sealed with a liquid bitumen sealer to retard water intrusion into the base course and subgrade. Localized patch failures may also develop where trucks or buses turn on the pavement. When these occur, they should be cut out and patch repaired. 4.6 Optional Frost Free Pavement Design Subgrade soils consisting of sand and sand with silt are generally considered negligible to low frost f ree characteristics. However, soils that contain higher percentages of fines (silt/clay particles) such as silty sand and lean clay were encountered in our borings and may be encountered in the pavement subgrades. It is our opinion, that the use of a non-frost susceptible sand cushion will provide a more stable and uniform subgrade which will help reduce the effects of differential frost heave. In our opinion, placement of an additional 20 inches of select granular fill below the Class 5 Aggregate Base s hould generally provide for a non-frost susceptible subgrade. It should be noted that any sand cushion placed below the pavement section will provide positive benefits for reduced potential frost heave. The owner should evaluate the costs and benefit of this option. Drainage of the sand cushion will be necessary. The sand may be daylighted to adjacent ditches. If daylighting is not possible, drain tile wrapped in a sock should be placed at the base of the sand cushion and tied into catch basins. We recommend the sand cushion contain a select granular sand with less than 12% passing the #200 sieve. Alternately, a 3 inch minus rock fill could be placed instead of a select granular sand. For transitioning the thickness of the sand subbase along the profile of the roadway, we recommend the thickness have a longitudinal taper of no steeper than 10H:1V. A taper of 4H:1V can be used perpendicular to the centerline for cross street/driveway connections. The placement of the sand subbase should extend slightly beyond the outer edge of the curbs to maintain subgrade uniformity for frost movement. 4.7 Construction Considerations Good surface drainage should be maintained throughout the work. Under no circumstances should fill be placed into standing water. Soil corrections at this site for pavement subgrades may not be continuous in all areas. We recommend tapering the fills back to native soils at a ten to one (10:1) slope. Geotechnical Report 2020 PMP Street Improvements Arden Hills, Minnesota WSB Project No. 014297-000 Page 8 4.8 Construction Safety All excavations must comply with the requirements of OSHA 29 CFR, Part 1926, Subpart P “Excavations and Trenches”. This document states that excavation safety is the responsibility of the contractor. Reference to this OSHA requirement should be included in the job specifications. The responsibility to provide safe working conditions on this site, for earthwork, building construction, or any associated operations is solely that of the contractor. This responsibility is not borne in any manner by WSB. 4.9 Cold Weather Construction It is our understanding that construction is unlikely to occur during the winter months. However, if the construction does continue into the winter months we recommend the following guidelines. Only unfrozen fill should be used. Placement of fill must not be permitted on frozen soil. 4.10 Field Observation and Testing The soil conditions illustrated on the Logs of Test Borings in Appendix A are indicative of the conditions only at the boring locations. For this reason, we recommend that all excavations at this site be observed by a geotechnical engineer or technician prior to fill or backfill placement or construction of any structural elements to determine if the soils are capable of supporting the fill backfill and/or structural loads. These observations are necessary to judge if all unsuitable materials have been removed from within the planned construction area and an appropriate degree of lateral oversize has been provided. WSB also recommends a representative number of field density tests be taken in all engineered fill and backfill placed to aid in judging its suitability. Fill placement and compaction should be monitored and tested to determine that the resulting fill and backfill conforms to specified density, strength or compressibility requirements. Prior to use, any proposed fill and backfill material should be submitted to the WSB laboratory for testing to verify compliance with recommendations and project specifications. Dynamic Cone Penetrometer (DCP) tests can be completed in the aggregate base in lieu of density testing. W e recommend following MnDOT Specification 2211.3.D.2.c. WSB would be pleased to provide the necessary field observation, monitoring and testing services during construction. 4.11 Plan Review and Remarks The observations, recommendations and conclusions described in this report are based primarily on information provided to WSB, obtained from our subsurface exploration, our experience, several necessary assumptions and the scope of service developed for this project and are for the sole use of our client. W e recommend that WSB be retained to perform a review of final design drawing and specifications to evaluate that the geotechnical engineering report has not been misinterpreted. Should there be any changes in the design or location of the structures relat ed to this project or if there are any uncertainties in the report we should be notified. We would be pleased to review any project changes and modify the recommendations in this report (if necessary) or provide any clarification in writing. The entire report should be kept together; for example, boring logs should not be removed and placed in the specifications separately. The boring logs and related information included in this report are indicators of the subsurface conditions only at the specific locations indicated on the Soil Boring Exhibit and times noted on the Logs of Test Boring sheets in Appendix A. The subsurface conditions, including groundwater levels, at other locations on the site may differ significantly from conditions that existed at the time of sampling and at the boring locations. Geotechnical Report 2020 PMP Street Improvements Arden Hills, Minnesota WSB Project No. 014297-000 Page 9 The test borings were put down by WSB solely to obtain indications of subsurface conditions as part of a geotechnical exploration program. No services were performed to evaluate subsurface environmental conditions. WSB has not performed any observations, investigations, studies or testing that is not specifically listed in the scope of service. WSB shall not be liable for failing to discover any condition whose discovery required the performance of services not authorized by the Agreement. Geotechnical Report 2020 PMP Street Improvements Arden Hills, Minnesota WSB Project No. 014297-000 Page 10 5. STANDARD OF CARE The recommendations and opinions contained in this report are based on our professional judgment. The soil testing and geotechnical engineering services performed for this project have been performe d with the level of skill and diligence ordinarily exercised by reputable members of the same profession under similar circumstances, at the same time and in the same or a similar locale. No warranty, either express or implied, is made. Geotechnical Report Appendix A 2020 PMP Street Improvements Arden Hills, Minnesota WSB Project No. 014297-000 APPENDIX A Soil Boring Exhibit Log of Test Borings Symbols and Terminology on Test Boring Log Notice to Report Users Boring Log Information Unified Soil Classification Sheet (USCS) Symbol Description Symbol Description HSA 3 1/4" LD. Hollow Stem Auger MC Moisture content, % (ASTM D2216) FA Flight Auger DD Dry Density, pcf HA Hand Auger LL Liquid Limit (ASTM D4318) RC Size A, B, or N rotary casing PL Plastic Limit (ASTM D4318) CS Continuous split barrel sampling DM Drilling Mud - Inserts in last column JW Jetting Water SB 2" O.D. split barrel sampling Qu Unconfined compressive strength, psf (ASTM D2166) _L 2 1/2" or 3 1/2" OD split barrel liner sampler Pq Penetrometer Reading, tsf (ASTM D1558) _T 2" or 3" thin walled tube sample Ts Torvane Reading, ts W Wash sample G Specific Gravity (ASTM D854) B Bag sample SL Shrinkage limits (ASTM D427) P Test Pit sample OC Organic Contenct (ASTM D2974) _Q BQ, NQ, or PQ wire line system SP Swell Pressure, tsf (ASTM D4546) _X AX, BX, or NX double tube barrel PS Percent swell under pressure (ASTM D4546) N Standard penetration test, blow per foot FS Free swell, % (ASTM D4546) CR Core recovery, percent SS Shrink swell, % (ASTM D4546) WL Water level pH n/a no measurement recorded SC Sulfate content, parts/million or mg/l CC Chloride content, parts/million or mg/l C One dimensional consolidation (ASTM D2435) Qc Triaxial compression (ASTM D2850 and D4767) DS Direct Shear (ASTM D3080) K Coefficient of permeability, cm/sec (ASTM D2434) P Pinhole Test (ASTM D4647) DH Double hydrometer (ASTM D4221) MA Particle size analysis (ASTM D422) R Laboratory electreical resistivity, ohm-cm (ASTM G57) VS Field vane shear (ASTM D2573) RQD Rock quality designation, percent IR Infiltration Test (ASTM D3385) Type Size Range Term Visual Observation Boulders > 12" Lenses Small pockets of different soils Cobbles 3" - 12" Lamination < 1/4" thick stratum Coarse gravel 3/4" - 3" Layer 1/4" - 12" thick stratum Fine gravel #4 sieve - 3/4" Stratified Altering lenses of varying materials or colors Coarse sand #4 sieve - #10 sieve Varved Altering laminations of clay, silt, fine sand, or colors Medium sand #10 sieve - #40 sieve Dry Powdery, no noticeable water Fine sand #40 sieve - #200 sieve Moist Damp, below saturation Silt 100% passing #200 sieve, and > 0.002mm Wet MC above plastic limit Clay 100% passing #200 sieve, and < 0.002mm Waterbearing Pervious soil below water table Saturated Cohesive soil with MC above liquit limit % Gravel Description % Gravel N-Value Relative Density 2 - 15 A little gravel 2 -5 0 - 4 Very loose 16 - 30 With gravel 5 -15 5 - 10 Loose 31 - 49 Gravelly 16 - 30 11 - 30 Medium dense 31 - 49 31 - 50 Dense >50 Very dense Particle Sizes Soil Layering and Moisture SYMBOLS SYMBOLS AND TERMINOLOGY ON TEST BORING LOG Drilling and Sampling Laboratory Testing TERMINOLOGY Gravel Content Standard Pentration Resistance (N-value) Coarse-Grained Soils Fine-Grained Soils Cohesionless Soils Cohesive Soils Description Trace of gravel a little gravel with gravel Gravelly Very hard N-Value 0 - 4 5 - 8 9 - 15 16 - 30 >30 Consistency Very soft Soft Firm Hard NOTICE TO REPORT USERS BORING LOG INFORMATION Subsurface Profiles The subsurface stratification lines on the graphic representation of the test borings show an approximate boundary between soil types or rock. The transition between materials is approximate and is usually far more gradual than shown. Estimating excavation depths, soil volumes, and other computations relying on the subsurface strata may not be possible to any degree of accuracy. Water Level WSB & Associates, Inc. took groundwater level readings in the exploratory borings, reviewed the data obtained, and discussed its interpretation of the data in the text of this report. The groundwater level may fluctuate due to seasonal variations caused by precipitation, snowmelt, rainfalls, construction or remediation activities, and/or other factors not evident at the time of measurement. The actual determination of the subsurface water level is an interpretive process. Subsurface water level may not be accurately depicted by the levels indicated on the boring logs. Normally, a subsurface exploration obtains general information regarding subsurface features for design purposes. An accurate determination of subsurface water levels is not possible with a typical scope of work. The use of the subsurface water level information provided for estimating purposes or other site review can present a moderate to high risk of error. The following information is obtained in the field and noted under "Water Level Measurements" at the bottom of the log. Sample Depth: The lowest depth of soil sampling at the time a water level measurement is taken. Casing Depth: The depth to the bottom of the casing or hollow stem auger at the time of water level measurement. Cave-in Depth: The depth at which a measuring tape stops in the bore hole. Water Level: The point in the bore hole at which free-standing water is encountered by a measure device from the surface. Obstruction Depths Obstructions and/or obstruction depths may be noted on the boring logs. Obstruction indicates the sampling equipment encountered resistance to penetration. It must be realized that continuation of drilling, the use of other drilling equipment or further exploration may provide information other than that depicted on the logs. The correlation of obstruction depths on the log with construction features such as rock excavation, foundation depths, or buried debris cannot normally be determined with any degree of accuracy. For example, penetration of weathered rock by soil sampling equipment may not correlate with removal by certain types of construction equipment. Using this information for estimating purposes often results in a high degree of misinterpretation. Accurately identifying the obstruction or estimating depths where hard rock is present over the site requires a scope of service beyond the normal geotechnical exploration program. The risk of using the information noted on the boring logs for estimating purposes must be understood. !(!(!( !(!(!( !( !(!(!( !( !( !(PRIOR AVE NN E W B R I GH T ON R D COUNTY ROAD D WCLEVELAND AVE NJERROLD AVE EDGEWATER AVE GLEN PAUL AVE PB 1PB 3 PB 2 PB 4PB 5PB 6 PB 7 PB 8PB 9PB 10PB 11PB 12 PB 13 1 inch = 250 f eet Document Path: K:\014297-000\GIS\Maps\SoilBoringExhibit\2020PMPSoilBoring.mxd Date Saved: 9/3/2019 8:09:43 AMGeotechnical Report2020 PMP Street & U tility ImprovementsArden Hills, MN WSB Project: 014297-000 !(Soil Boring Location Soil Boring Exhibit 0 250Feet¯ 3 1/4" HSA 0' - 9.5' 1 2 3 4 5 HSA SB HSA SB HSA SB HSA SB Pavement Section Fill Lacustrine SP-SM SP-SM CL 6 7 5 9 4" BITUMINOUS over 7" AGGREGATE BASE SAND WITH SILT, fine grained, dark brown, moist SAND WITH SILT, fine grained, brown, moist, loose LEAN CLAY, with sand lenses, brown, moist, firm End of Boring 11.0 ft. N-Value Plot 6.50 13 TIME CASING DEPTH CAVE-IN DEPTH WATER DEPTH WATER ELEVATION WATER LEVEL MEASUREMENTS SAMPLED DEPTHDATE 9.5116/19/2019 METHOD START: 6/19/2019 END: 6/19/2019 Logged By: DEHR. Kurth Notes: Crew Chief: None PROJECT NAME: 2020 PMP/Arden Oaks/Various PL LOG OF TEST BORING PROJECT LOCATION: Arden Hills, MN BORING NUMBER PB-1 PAGE 1 OF 1CLIENT/WSB #: 014297-000 SAMPLE MC %No.TYPE DrillingOperationGEOLOGIC ORIGINUSCSDEPTH (ft) 1 2 3 4 5 6 7 8 9 10 11 WL% FinesN GEOTECHNICAL N-PLOT - WSB.GDT - 9/4/19 18:30 - K:\014297-000\GEOTECH-CMT\GEOTECH\GINT\2020 PMP, ARDEN OAKS, VARIOUS PL.GPJDESCRIPTION OF MATERIAL 6 7 5 9 3 1/4" HSA 0' - 9.5' 1 2 3 4 5 HSA SB HSA SB HSA SB HSA SB Pavement Section Fill Lacustrine SM SP-SM CL 6 10 11 9 3 1/2" BITUMINOUS over 6" AGGREGATE BASE SILTY SAND, fine grained, dark brown, moist SAND WITH SILT, and silt lenses, fine grained, brown, moist LEAN CLAY, with sand lenses, brown, moist, firm End of Boring 11.0 ft. N-Value Plot 7.50 15 TIME CASING DEPTH CAVE-IN DEPTH WATER DEPTH WATER ELEVATION WATER LEVEL MEASUREMENTS SAMPLED DEPTHDATE 9.5 7.5116/19/2019 METHOD START: 6/19/2019 END: 6/19/2019 Logged By: DEHR. Kurth Notes: Crew Chief: None PROJECT NAME: 2020 PMP/Arden Oaks/Various PL LOG OF TEST BORING PROJECT LOCATION: Arden Hills, MN BORING NUMBER PB-2 PAGE 1 OF 1CLIENT/WSB #: 014297-000 SAMPLE MC %No.TYPE DrillingOperationGEOLOGIC ORIGINUSCSDEPTH (ft) 1 2 3 4 5 6 7 8 9 10 11 WL% FinesN GEOTECHNICAL N-PLOT - WSB.GDT - 9/4/19 18:30 - K:\014297-000\GEOTECH-CMT\GEOTECH\GINT\2020 PMP, ARDEN OAKS, VARIOUS PL.GPJDESCRIPTION OF MATERIAL 6 10 11 9 3 1/4" HSA 0' - 9.5' 1 2 3 4 5 HSA SB HSA SB HSA SB HSA SB Pavement Section LacustrineSP SP-SM 9 11 11 8 4 1/2" BITUMINOUS over 5" AGGREGATE BASE SAND, fine grained, brown, moist, loose SAND WITH SILT, fine grained, brown, moist, loose to medium dense End of Boring 11.0 ft. N-Value Plot 7.50 15 TIME CASING DEPTH CAVE-IN DEPTH WATER DEPTH WATER ELEVATION WATER LEVEL MEASUREMENTS SAMPLED DEPTHDATE 9.5 7116/19/2019 METHOD START: 6/19/2019 END: 6/19/2019 Logged By: DEHR. Kurth Notes: Crew Chief: None PROJECT NAME: 2020 PMP/Arden Oaks/Various PL LOG OF TEST BORING PROJECT LOCATION: Arden Hills, MN BORING NUMBER PB-3 PAGE 1 OF 1CLIENT/WSB #: 014297-000 SAMPLE MC %No.TYPE DrillingOperationGEOLOGIC ORIGINUSCSDEPTH (ft) 1 2 3 4 5 6 7 8 9 10 11 WL% FinesN GEOTECHNICAL N-PLOT - WSB.GDT - 9/4/19 18:30 - K:\014297-000\GEOTECH-CMT\GEOTECH\GINT\2020 PMP, ARDEN OAKS, VARIOUS PL.GPJDESCRIPTION OF MATERIAL 9 11 11 8 3 1/4" HSA 0' - 9.5' 1 2 3 4 5 HSA SB HSA SB HSA SB HSA SB Pavement Section Fill Lacustrine SM SP 6 11 11 7 4 1/2" BITUMINOUS over 7" AGGREGATE BASE SILTY SAND, fine grained, brown to dark brown, moist SAND, with silt lenses, fine grained, brown, moist, loose to medium dense End of Boring 11.0 ft. N-Value Plot 7.50 15 TIME CASING DEPTH CAVE-IN DEPTH WATER DEPTH WATER ELEVATION WATER LEVEL MEASUREMENTS SAMPLED DEPTHDATE 9.5 7116/20/2019 METHOD START: 6/20/2019 END: 6/20/2019 Logged By: DEHR. Kurth Notes: Crew Chief: None PROJECT NAME: 2020 PMP/Arden Oaks/Various PL LOG OF TEST BORING PROJECT LOCATION: Arden Hills, MN BORING NUMBER PB-4 PAGE 1 OF 1CLIENT/WSB #: 014297-000 SAMPLE MC %No.TYPE DrillingOperationGEOLOGIC ORIGINUSCSDEPTH (ft) 1 2 3 4 5 6 7 8 9 10 11 WL% FinesN GEOTECHNICAL N-PLOT - WSB.GDT - 9/4/19 18:30 - K:\014297-000\GEOTECH-CMT\GEOTECH\GINT\2020 PMP, ARDEN OAKS, VARIOUS PL.GPJDESCRIPTION OF MATERIAL 6 11 11 7 3 1/4" HSA 0' - 9.5' 1 2 3 4 5 HSA SB HSA SB HSA SB HSA SB Pavement Section Fill Lacustrine SM CL 10 11 3 6 4" BITUMINOUS over 7" AGGREGATE BASE SILTY SAND, fine grained, dark brown to brown, moist LEAN CLAY, with sand lenses, brown, wet, very soft to soft End of Boring 11.0 ft. N-Value Plot 7.50 15 TIME CASING DEPTH CAVE-IN DEPTH WATER DEPTH WATER ELEVATION WATER LEVEL MEASUREMENTS SAMPLED DEPTHDATE 9.5 5.5116/20/2019 METHOD START: 6/20/2019 END: 6/20/2019 Logged By: DEHR. Kurth Notes: Crew Chief: None PROJECT NAME: 2020 PMP/Arden Oaks/Various PL LOG OF TEST BORING PROJECT LOCATION: Arden Hills, MN BORING NUMBER PB-5 PAGE 1 OF 1CLIENT/WSB #: 014297-000 SAMPLE MC %No.TYPE DrillingOperationGEOLOGIC ORIGINUSCSDEPTH (ft) 1 2 3 4 5 6 7 8 9 10 11 WL% FinesN GEOTECHNICAL N-PLOT - WSB.GDT - 9/4/19 18:30 - K:\014297-000\GEOTECH-CMT\GEOTECH\GINT\2020 PMP, ARDEN OAKS, VARIOUS PL.GPJDESCRIPTION OF MATERIAL 10 11 3 6 3 1/4" HSA 0' - 9.5' 1 2 3 4 5 HSA SB HSA SB HSA SB HSA SB Pavement Section Fill Lacustrine SM CL 17 11 6 4 4" BITUMINOUS over 3" AGGREGATE BASE SILTY SAND, fine grained, dark brown, moist LEAN CLAY, with sand lenses, brown and gray, wet, very soft End of Boring 11.0 ft. N-Value Plot 10.50 21 TIME CASING DEPTH CAVE-IN DEPTH WATER DEPTH WATER ELEVATION WATER LEVEL MEASUREMENTS SAMPLED DEPTHDATE 9.5 4.5116/20/2019 METHOD START: 6/20/2019 END: 6/20/2019 Logged By: DEHR. Kurth Notes: Crew Chief: None PROJECT NAME: 2020 PMP/Arden Oaks/Various PL LOG OF TEST BORING PROJECT LOCATION: Arden Hills, MN BORING NUMBER PB-6 PAGE 1 OF 1CLIENT/WSB #: 014297-000 SAMPLE MC %No.TYPE DrillingOperationGEOLOGIC ORIGINUSCSDEPTH (ft) 1 2 3 4 5 6 7 8 9 10 11 WL% FinesN GEOTECHNICAL N-PLOT - WSB.GDT - 9/4/19 18:30 - K:\014297-000\GEOTECH-CMT\GEOTECH\GINT\2020 PMP, ARDEN OAKS, VARIOUS PL.GPJDESCRIPTION OF MATERIAL 17 11 6 4 3 1/4" HSA 0' - 9.5' 1 2 3 4 5 HSA SB HSA SB HSA SB HSA SB Pavement Section Fill Lacustrine SP-SM CL 6 7 2 5 5" BITUMINOUS over 4" AGGREGATE BASE SAND WITH SILT, mixed with some clay, brown, moist LEAN CLAY, with sand lenses, brown and gray, moist to 7 feet then wet, very soft to soft End of Boring 11.0 ft. N-Value Plot 5.50 11 TIME CASING DEPTH CAVE-IN DEPTH WATER DEPTH WATER ELEVATION WATER LEVEL MEASUREMENTS SAMPLED DEPTHDATE 9.5 4.5116/20/2019 METHOD START: 6/20/2019 END: 6/20/2019 Logged By: DEHR. Kurth Notes: Crew Chief: None PROJECT NAME: 2020 PMP/Arden Oaks/Various PL LOG OF TEST BORING PROJECT LOCATION: Arden Hills, MN BORING NUMBER PB-7 PAGE 1 OF 1CLIENT/WSB #: 014297-000 SAMPLE MC %No.TYPE DrillingOperationGEOLOGIC ORIGINUSCSDEPTH (ft) 1 2 3 4 5 6 7 8 9 10 11 WL% FinesN GEOTECHNICAL N-PLOT - WSB.GDT - 9/4/19 18:30 - K:\014297-000\GEOTECH-CMT\GEOTECH\GINT\2020 PMP, ARDEN OAKS, VARIOUS PL.GPJDESCRIPTION OF MATERIAL 6 7 2 5 3 1/4" HSA 0' - 9.5' 1 2 3 4 5 HSA SB HSA SB HSA SB HSA SB Pavement Section Fill Lacustrine CL SP-SM SP 4 11 9 7 3 1/2" BITUMINOUS over 4" AGGREGATE BASE LEAN CLAY, mixed with sand, brown, moist SAND WITH SILT, fine grained, brown, moist SAND, fine grained, brown, moist, loose End of Boring 11.0 ft. N-Value Plot 7.50 15 TIME CASING DEPTH CAVE-IN DEPTH WATER DEPTH WATER ELEVATION WATER LEVEL MEASUREMENTS SAMPLED DEPTHDATE 9.5 7116/20/2019 METHOD START: 6/20/2019 END: 6/20/2019 Logged By: DEHR. Kurth Notes: Crew Chief: None PROJECT NAME: 2020 PMP/Arden Oaks/Various PL LOG OF TEST BORING PROJECT LOCATION: Arden Hills, MN BORING NUMBER PB-8 PAGE 1 OF 1CLIENT/WSB #: 014297-000 SAMPLE MC %No.TYPE DrillingOperationGEOLOGIC ORIGINUSCSDEPTH (ft) 1 2 3 4 5 6 7 8 9 10 11 WL% FinesN GEOTECHNICAL N-PLOT - WSB.GDT - 9/4/19 18:31 - K:\014297-000\GEOTECH-CMT\GEOTECH\GINT\2020 PMP, ARDEN OAKS, VARIOUS PL.GPJDESCRIPTION OF MATERIAL 4 11 9 7 3 1/4" HSA 0' - 9.5' 1 2 3 4 5 HSA SB HSA SB HSA SB HSA SB Pavement Section Fill Lacustrine SP-SM CL 8 7 4 2 4" BITUMINOUS over 9" AGGREGATE BASE SAND WITH SILT, fine grained, brown, moist LEAN CLAY, with sand lenses, brown, moist, very soft End of Boring 11.0 ft. N-Value Plot 60 12 TIME CASING DEPTH CAVE-IN DEPTH WATER DEPTH WATER ELEVATION WATER LEVEL MEASUREMENTS SAMPLED DEPTHDATE 9.5 8116/20/2019 METHOD START: 6/20/2019 END: 6/20/2019 Logged By: DEHR. Kurth Notes: Crew Chief: None PROJECT NAME: 2020 PMP/Arden Oaks/Various PL LOG OF TEST BORING PROJECT LOCATION: Arden Hills, MN BORING NUMBER PB-9 PAGE 1 OF 1CLIENT/WSB #: 014297-000 SAMPLE MC %No.TYPE DrillingOperationGEOLOGIC ORIGINUSCSDEPTH (ft) 1 2 3 4 5 6 7 8 9 10 11 WL% FinesN GEOTECHNICAL N-PLOT - WSB.GDT - 9/4/19 18:31 - K:\014297-000\GEOTECH-CMT\GEOTECH\GINT\2020 PMP, ARDEN OAKS, VARIOUS PL.GPJDESCRIPTION OF MATERIAL 8 7 4 2 3 1/4" HSA 0' - 9.5' 1 2 3 4 5 HSA SB HSA SB HSA SB HSA SB Pavement Section Fill Lacustrine CL CL 4 4 6 9 3" BITUMINOUS over 7" AGGREGATE BASE LEAN CLAY, mixed with sand, brown, moist LEAN CLAY, with sand lenses, brown and gray, moist, soft to firm End of Boring 11.0 ft. N-Value Plot 6.50 13 TIME CASING DEPTH CAVE-IN DEPTH WATER DEPTH WATER ELEVATION WATER LEVEL MEASUREMENTS SAMPLED DEPTHDATE 9.5 3116/20/2019 METHOD START: 6/20/2019 END: 6/20/2019 Logged By: DEHR. Kurth Notes: Crew Chief: None PROJECT NAME: 2020 PMP/Arden Oaks/Various PL LOG OF TEST BORING PROJECT LOCATION: Arden Hills, MN BORING NUMBER PB-10 PAGE 1 OF 1CLIENT/WSB #: 014297-000 SAMPLE MC %No.TYPE DrillingOperationGEOLOGIC ORIGINUSCSDEPTH (ft) 1 2 3 4 5 6 7 8 9 10 11 WL% FinesN GEOTECHNICAL N-PLOT - WSB.GDT - 9/4/19 18:31 - K:\014297-000\GEOTECH-CMT\GEOTECH\GINT\2020 PMP, ARDEN OAKS, VARIOUS PL.GPJDESCRIPTION OF MATERIAL 4 4 6 9 3 1/4" HSA 0' - 9.5' 1 2 3 4 5 HSA SB HSA SB HSA SB HSA SB Pavement Section Fill Lacustrine SP-SM SM SP-SM 6 7 5 4 3 1/2" BITUMINOUS over 7" AGGREGATE BASE SAND WITH SILT, fine grained, brown to dark brown, moist SILTY SAND, fine grained, dark brown, moist SAND WITH SILT, fine grained, moist, very loose End of Boring 11.0 ft. N-Value Plot 5.50 11 TIME CASING DEPTH CAVE-IN DEPTH WATER DEPTH WATER ELEVATION WATER LEVEL MEASUREMENTS SAMPLED DEPTHDATE 9.5 6.5116/20/2019 METHOD START: 6/20/2019 END: 6/20/2019 Logged By: DEHR. Kurth Notes: Crew Chief: None PROJECT NAME: 2020 PMP/Arden Oaks/Various PL LOG OF TEST BORING PROJECT LOCATION: Arden Hills, MN BORING NUMBER PB-11 PAGE 1 OF 1CLIENT/WSB #: 014297-000 SAMPLE MC %No.TYPE DrillingOperationGEOLOGIC ORIGINUSCSDEPTH (ft) 1 2 3 4 5 6 7 8 9 10 11 WL% FinesN GEOTECHNICAL N-PLOT - WSB.GDT - 9/4/19 18:31 - K:\014297-000\GEOTECH-CMT\GEOTECH\GINT\2020 PMP, ARDEN OAKS, VARIOUS PL.GPJDESCRIPTION OF MATERIAL 6 7 5 4 3 1/4" HSA 0' - 9.5' 1 2 3 4 5 HSA SB HSA SB HSA SB HSA SB Pavement Section Fill Lacustrine SP-SM CL 4 2 3 5 3" BITUMINOUS over 6" AGGREGATE BASE SAND WITH SILT, fine to medium grained, with clay chunks, brown, moist to wet LEAN CLAY, with sand lenses, gray to brown, wet, very soft to soft End of Boring 11.0 ft. N-Value Plot 4.50 9 TIME CASING DEPTH CAVE-IN DEPTH WATER DEPTH WATER ELEVATION WATER LEVEL MEASUREMENTS SAMPLED DEPTHDATE 9.5 4.5116/20/2019 METHOD START: 6/20/2019 END: 6/20/2019 Logged By: DEHR. Kurth Notes: Crew Chief: None PROJECT NAME: 2020 PMP/Arden Oaks/Various PL LOG OF TEST BORING PROJECT LOCATION: Arden Hills, MN BORING NUMBER PB-12 PAGE 1 OF 1CLIENT/WSB #: 014297-000 SAMPLE MC %No.TYPE DrillingOperationGEOLOGIC ORIGINUSCSDEPTH (ft) 1 2 3 4 5 6 7 8 9 10 11 WL% FinesN GEOTECHNICAL N-PLOT - WSB.GDT - 9/4/19 18:31 - K:\014297-000\GEOTECH-CMT\GEOTECH\GINT\2020 PMP, ARDEN OAKS, VARIOUS PL.GPJDESCRIPTION OF MATERIAL 4 2 3 5 3 1/4" HSA 0' - 9.5' 1 2 3 4 5 HSA SB HSA SB HSA SB HSA SB Pavement Section Fill Lacustrine SP-SM SM CL 9 11 4 10 3 1/2" BITUMINOUS over 5" AGGREGATE BASE SAND WITH SILT, fine grained, brown, moist SILTY SAND, fine grained, brown, moist LEAN CLAY, with sand lenses, brown, moist, very soft to firm End of Boring 11.0 ft. N-Value Plot 7.50 15 TIME CASING DEPTH CAVE-IN DEPTH WATER DEPTH WATER ELEVATION WATER LEVEL MEASUREMENTS SAMPLED DEPTHDATE 9.5 3116/20/2019 METHOD START: 6/20/2019 END: 6/20/2019 Logged By: DEHR. Kurth Notes: Crew Chief: None PROJECT NAME: 2020 PMP/Arden Oaks/Various PL LOG OF TEST BORING PROJECT LOCATION: Arden Hills, MN BORING NUMBER PB-13 PAGE 1 OF 1CLIENT/WSB #: 014297-000 SAMPLE MC %No.TYPE DrillingOperationGEOLOGIC ORIGINUSCSDEPTH (ft) 1 2 3 4 5 6 7 8 9 10 11 WL% FinesN GEOTECHNICAL N-PLOT - WSB.GDT - 9/4/19 18:31 - K:\014297-000\GEOTECH-CMT\GEOTECH\GINT\2020 PMP, ARDEN OAKS, VARIOUS PL.GPJDESCRIPTION OF MATERIAL 9 11 4 10 Appendix C: Pavement Forensic Study 701 XENIA AVENUE S | SUITE 300 | MINNEAPOLIS, MN | 55416 | 763.541.4800 | WSBENG.COM Memorandum To: Todd A. Blomstrom, PE From: Andrea Blanchette, PE Tom Wood Sheue Torng Lee Date: May 6, 2020 Re: 2021 Pavement Management Program (PMP) Areas Forensic Report City of Arden Hills WSB Project No. 016064-000 WSB is pleased to submit this pavement forensics report detailing the results of the pavement coring which was completed on May 4, 2020 in the City of Arden Hills. The various characteristics of the pavement cores were summarized to provide information to the City to assist in determining the appropriate pavement maintenance or rehabilitation method. A total of 10 pavement cores were obtained within the 2021 PMP areas. The locations of the pavement cores are summarized in Figure 1 and Figure 2. A summary of the pavement depths and conditions for the streets are shown in Table 1. Pictures of the cores obtained can be found in the Appendix. Todd Blomstrom, PE May 6, 2020 Page 2 Figure 1. Pavement core locations within the 2021 PMP area. Core 1 Core 2 Core 3 Core 4 Core 5 Core 6 Todd Blomstrom, PE May 6, 2020 Page 3 Figure 2. Pavement core locations along Lake Valentine Road. Core 7 Core 8 Core 9 Core 10 Todd Blomstrom, PE May 6, 2020 Page 4 Table 1. Pavement core location and information. Core ID Street Bituminous Depth (inches) Aggregate Depth (inches) Recommended Maintenance Activity Notes ³ 1 Jerrold Avenue 6.5 3 ¹ Full Depth Reclamation (FDR) Core was in fair condition and it started showing signs of deterioration, losing fines and binder. The top lift was 2.5 inches. Subgrade material was found to be sand with clay. 2 Edgewater Avenue 4.25 7.75 ¹ Core was in fair condition and it started showing signs of deterioration, losing fines and binder. The top lift was 1.5 inches. 3 4 8 ¹ Core was in poor condition showing delamination and deterioration. The top lift was 1.5 inches. 4 4 8 ¹ Core was in fair condition and it started showing signs of deterioration, losing fines and binder. The top lift was 1.75 inches. 5 5 8 ¹ Core was in very poor condition and it was disintegrated. 6 6.75 7 ¹ Core was in poor condition showing delamination and deterioration. The top lift was 1.5 inches. 7 Lake Valentine Road 6 7 ² FDR All the cores were in good condition with a top lift of 2 inches. 8 5.25 7 ² 9 5.5 7 ² 10 5 9 ² ¹ Aggregate material was observed to be limestone along Jerrold Avenue and Edgewater Avenue. ² Aggregate material was observed to be recycled Class 5 along Lake Valentine Road. ³ Subgrade material was observed to be sand at all core locations (excluding Core 1). Todd Blomstrom, PE May 6, 2020 Page 5 Summary and Recommendations Jerrold Avenue and Edgewater Avenue The cores obtained along Jerrold Avenue and Edgewater Avenue had bituminous depths ranging from 4 inches to 6.75 inches, with at least 3 inches of underlying aggregate base. All the cores were in fair to poor condition, exhibiting distresses such as delamination or deterioration. Due to the poor condition of the cores, it is recommended to perform a full depth reclamation (FDR). This rehabilitation method would remove all the existing distresses, and re-blend the bituminous and a portion of the aggregate as a base to re-pave over, essentially creating a new roadway section. Another alternative is to perf orm a full depth bituminous removal and replacement on these roadways. This type of pavement preservation would also completely remove the crack pattern within the existing pavement. Lake Valentine Road Four cores obtained along Lake Valentine Road had bituminous thicknesses from 5 inches to 6 inches, with a top lift of 2 inches. All the cores were observed to be in good condition. The surface of the street was observed to be in good condition with low severity cracking. There was at least 7 inches of underlying aggregate base, which was found to be recycled material. The recycled material may be the root cause of the formation of the cracking pattern as well as the tenting of the transverse cracks. It is recommended to perform an FDR as a long-term fix on Lake Valentine Road. By grinding the existing bituminous together with the underlying recycled material, this rehabilitation method will help to mitigate the crack pattern from surfacing through the new bituminous pavement. Todd Blomstrom, PE May 6, 2020 Page 6 Appendix 2021 PMP Areas Coring Pictures Todd Blomstrom, PE May 6, 2020 Page 7 Core 1 (Jerrold Avenue) Todd Blomstrom, PE May 6, 2020 Page 8 Core 2 (Edgewater Avenue) Todd Blomstrom, PE May 6, 2020 Page 9 Core 3 (Edgewater Avenue) Todd Blomstrom, PE May 6, 2020 Page 10 Core 4 (Edgewater Avenue) Todd Blomstrom, PE May 6, 2020 Page 11 Core 5 (Edgewater Avenue) Todd Blomstrom, PE May 6, 2020 Page 12 Core 6 (Edgewater Avenue) Todd Blomstrom, PE May 6, 2020 Page 13 Core 7 (Lake Valentine Road) Todd Blomstrom, PE May 6, 2020 Page 14 Core 8 (Lake Valentine Road) Todd Blomstrom, PE May 6, 2020 Page 15 Core 9 (Lake Valentine Road) Todd Blomstrom, PE May 6, 2020 Page 16 Core 10 (Lake Valentine Road) Appendix D: Street Typical Sections Appendix E: Streets, Sanitary Sewer, Water and Drainage Improvements Map 2021 PMP - Street Improvements 0 500Feet Ü Existing CurbProposed CurbOptional CurbReclaim and PaveReconstruct !(!( !( !( !( !( !(!(!( !(!(!(!(!( !( !( !( !(!(!(!( !(!(!( !( !(!(!( !(!( !( !( !( !( !( !( !(!( !( !( !( !( !( !( !( !(!(!( !(!(!(!( !( !( !( !(!( !( !(!( !( !( !( !( !( !( HazelnutPark COUNTY ROAD D W PRIOR AVE NKATIE LNN E W B R I GH T ON R D CLEVELAND AVE NKATI E CT JERROLD AVE EDGEWATER AVE BECKMAN AVE GLEN PAUL AVE LAKE JOHANNA BLVDB-010B-009 B-007 B-006 B-005 B-004 B-003B-0301-016 1-0151-0141-0131-0021-003 1-017 1-018 1-019 1-020 B-027 B-028 B-029 B-031 B-032 B-033 B-040 5-0155-0215-022 5-0235-024 5-025 5-026 5-016 5-017 5-018 1-024 1-0251-026 B-008 1-023 1-022 B-041 B-002 B-000 1-007 1-0061-0051-004 1-008 1-009 1-011 1-012 B-039 B-037 B-038 B-036B-035 5-019 5-020 B-034 1-010 1-028 1-029 1-030 B-0011-009A 18541916190418601928190019101866 3131 18701882188618901896 18501932 3294 3296 3300 3307 3304 1961 1950 19541960 1955 18751921 1947 1865 1954 2002 1883 1877 1871 1998 1945 1889 1947 19481960 18831927 1871 1867 1903 1889 1897 1847 1960 1955 1961 1861 19111955 1936 2030 2020 1945 2014 1961 2008 18951917 3129 1933 1927 1921 3182 1985 19051915 2026 1954 1991 1966 19672033 1967 3246 1907 185319112027 2021 2015 2021 2015 2009 2001 2006 1975 2000 2013 1967 1999 188719131895 1905 1900 1880 18741884193418961926 19011913 1896 1933 19081912 1926 19001920 1890 1925 1866 1929 3130 2009 1966 197519851993 0 2027 2005 1966 1912 1901 1906 1905 19201934 19191933 3287 3288 3278 3277 3284 3192 3290 3263 3252 3264 3294 3170 3173 3167 3176 3163 3151 3180 3185 3232 3243 3244 3240 3223 3211 3246 3192 18503264 3248 1893 3308 185818703280 3272 1871 1863 1855 184718871881 3275 3263 3253 1835 1827 3243 19211925 3153 3199 3191 3235 1838 3256 1828 3300 3301 1976199219861980 1970 1981 1979 1975 1971 197619841992201420222028 2032 1977 1985 19891991 1995 1999 2017 2016 2008 2000 1990 1984 1976 19751983 19912021 2027 3310 3308 3334 3305328932853281 3296 3280 3286 1863 1895 1883 3295 3273 3269 3267 32593251 3274 3310 3280 3300 3200 3262 3252 3250 3200 3268 3258 0 2021 PMP - Sanitary Se wer Improvements 0 500Feet Ü !(Sanitary ManholesSanitary Service RepairSewer Lining Force main lining Replace manhole structure !þ !þ !þ !þ !þ !þ!þ !þ !þ !þ!þ !þ !þ !þ !þ !þ !þ !þ !þ!þ!þ !þ!þ !þ !þ !þ !> !> !>!> !> !> !> !> !>!>!> !> !> !>!>!> !>!>!>!> !>!>!> !>!> !> !> !> !> !> 2021 PMP - Watermain Improvements 0 500Feet Ü !þ Hydrant !>Gate Valve Remove & Replace Abandon Existing Watermain Pipe Type CIP DIP ") ") ") ") ") ") ") ") ")") ")") ") ") ") ") ") ")") ")") ")") ")") ")") ") ")") ")") ") ") 2021 PMP - Drainage Improvements 0 500Feet Ü ")Existing Catch Basin Existing Storm Sewer Pipe Proposed Storm Sewer ")Option 1 ")Option 2 ")Option 1 & 2 Proposed Storm Sewer Option 1 Option 2 Option 1 & 2 Appendix F: Public Involvement Information City of Arden Hills 1245 West Highway 96 ▪ Arden Hills Minnesota 55112 Phone 651.634.5120 ▪ Fax 651.634.5137 www.ci.arden-hills.mn.us May 5, 2020 Subject: 2021 Pavement Management Program Dear Property Owner: On April 27, 2020, the Arden Hills City Council authorized a feasibility study for potential street and utility improvements in your neighborhood. The project is being considered for the 2021 construction season. The study area includes Prior, Glenpaul, Edgewater and Jerrold Avenue as well as the eastern portion of Lake Valentine Road as shown on the attached map. The feasibility study will evaluate the extent and costs for replacement or repairs to street pavement, water main, sanitary sewers and stormwater drainage infrastructure. During this evaluation process, City staff requests that residents within the study area complete the enclosed survey form to assist with determining needed improvements within your neighborhood. Residents within the project area are encouraged to visit the City’s website to review additional study information as described on the back of this page. Due to challenges related to COVID-19, staff will be posting a recorded presentation describing project details by May 18, 2020 in lieu of holding a public open house meeting. Residents can contact city engineering staff by email or phone with any questions or comments related to potential street and utility improvements. After completing the feasibility report, staff will mail you additional information describing the schedule and future steps for recommended improvements within the 2021 Pavement Management Program project area. The City of Arden Hills would like to thank you in advance for your patience and cooperation with this process. Please complete and return the enclosed survey form by June 3, 2020. If you have any questions or comments, please contact David Swearingen at 651-792-7847 or email dswearingen@cityofardenhills.org. Sincerely, CITY OF ARDEN HILLS Todd Blomstrom, P.E. Public Works Director / City Engineer City of Arden Hills Project Website 1. Go To: www.cityofardenhills.org 2. Scroll down to Helpful Links on left side of page (blue box) 3. Click on Road Construction Projects 4. Click on 2021 Pavement Management Program Additional study information will be posted by May 18 QUESTIONNAIRE Feasibility Study for Street and Utility Improvements Prior, Glenpaul, Edgewater, Jerrold and Lake Valentine Road This questionnaire will help the City of Arden Hills engineering staff to better understand the infrastructure needs and issues in your neighborhood. This survey can be returned by mail to: City of Arden Hills Public Works, 1245 West Highway 96, Arden Hills, MN 55112; by fax at 651-634-5137; or by email at: dswearingen@cityofardenhills.org. Please return this survey by June 3, 2020. You may also contact engineering staff at 651-792-7847 to discuss these issues. __________________________________________________________________________________________ 1. Contact Information: Name: _________________________________________________________________________ Address: _________________________________________________________________________ Email Address: ______________________________________ (Optional, allows city to send updates) Phone Number: _______________________________________ (Optional) 2. Our televised sewer inspections will typically identify sanitary sewer services with moderate to severe root infiltration under the street. Have you experienced any problems with your sanitary sewer service, such as the line plugging, repairs, or having the sewer service cleaned out to the street? How often? 3. Improvements to the storm water drainage system are often needed as part of street reconstruction projects. Do you have a problem with drainage or flooding in the street, your yard, or your basement? 4. Do you experience problems relating to the water distribution system such as water pressure, taste, odor, or color at your home? (OVER) 5. Do you have a lawn irrigation (or sprinkler) system located within your property near the street? Please circle one: Yes No 6. Do you have a pet containment system (i.e. invisible fencing) within your front yard or near the street? Please circle one: Yes No 7. Do you have a sump pump in your basement? Please circle one: A. Yes, my sump pump runs frequently (at least once every day) B. Yes, my sump pump runs less frequently C. No, I do not have a sump pump or do not use my sump pump 8. Do you have concerns with the location or width of your driveway at the point that it connects to the street in front of your home? If yes, please described in Section 11 below. Please circle one: Yes No 9. Do you encountered problems with electric power, natural gas, telephone, or cable service at your home? If yes, please described in Section 11 below. Please circle one: Yes No 10. How do you prefer to receive information regarding future projects? Please circle one: A. Information sent by mail B. Information sent by email C. Access to project website 11. What other concerns, comments, and/or issues do you have pertaining to the streets and utilities in your neighborhood? Should you have questions or need more information, please contact City engineering staff at 651-792-7847. Please return by June 3, 2020 to: City of Arden Hills Engineering 1245 West Highway 96 Arden Hills, MN 55112 Fax: 651-634-5137 Email: dswearingen@cityofardenhills.org Address Name Q2 2-comments Q3 3-comments Q4 Q5 Q6 Q7 Q8 Q9 Q10 Q11 1896 Edgewater Ave Christy Otake No Yes Water seeps in after large rainfall, had to install sump pump Water pressure No No B No Yes A Power goes out during storms. Streets are horrible. 2021 Edgewater Ave Richard Fish Sr No No No Yes No C No Yes A Street has been crumbling for the last 4 years. Power goes out a lot with severe storms. City plow trucks damaged driveway at street. 1975 Glenpaul Ave Jeanne Anderson Yes Clean service every 3-4 years No No No No C No No A 1905 Glenpaul Ave Jason Peters No Not for 10 years No No No No C Yes Yes ABC Needs driveway to be double wide. Power frequently goes out on the whole block. 1910 Glenpaul Ave Jason Peters No Not for 10 years No No No No C Yes Yes ABC Needs driveway to be double wide. Power frequently goes out on the whole block. 1661 Lake Valentine Rd Neil Nye Yes Had sewer backup and ran a line out to the street. Lived there 2 years.Yes Yard has standing water after rain, basement frequently has water No No No A No No B Frequent traffic from kids in area is on a busy street, need continuity of sidewalk. Speed limit is too high and not enforced. 1860 Glenpaul Ave Patty Beaudry No Not for 20 years Yes When downspouts are disconnected the basement gets wet No No No C Blank No B Street is rough and uneven where driveway meets. Would like it to flair out towards the street. 1882 Glenpaul Ave Steve & Vicki Henkel No 15-25 years ago Yes At the end of driveway during snowmelt, backyard ponding also No No No C No No A Ponding at Glenpaul and New Brighton and Prior and Glenpaul (dip in the road) 1700 Lake Valentine Rd Bridget & Patrick Hoye Yes Annually No No Yes No C No Yes B Curious if sidewalk will be constructed and suggest installing at the same time as road construction. 1732 Lake Valentine Rd Judith Weigel No Yes Drainage issue from neighbor 4042 Fairview Ave changing the waterflow to drain into yard. Also drainage easement between the backyards. Cloudy water No No B Yes Yes B Apron poorly constructed in 1995 not following grade of the driveway. Power goes out during storms sometimes for 2 days. Would love to get the electrical wires run underground and feel safer. 1967 Edgewater Ave Dan & Terry Crane Yes Fixed a root problem many years ago No Flooding in basement in the past but not recently No No No C No No B 1890 Glenpaul Ave Eli & Katie Eschenbauch No Not cleaned in past 8 years Yes Flooding at intersection of Prior & Glenpaul No No No C Yes No A Driveway is steep where it meets the road. Concerned curb would make this more of an issue. 1920 Jerrold Ave Michael Hagedorn Yes Every few years becomes clogged with roots No No No No B No No A Street needs patching and resurfacing 1955 Glenpaul Ave Teresa Gonske & John Rock Yes Sewer backed up multiple times in May. Had pipe cleaned and camera to remove roots. There is unknown blockage from 4" transition to 6" clay. Backups occur on rainy days when Yes Occasional basement flooding with heavy rains but it is in back and due to hydrostatic pressure.No No No C No Yes A Telephone - numerous outages over the past decade - during wet weather - we deal with CenturyLink a lot and sometimes are without phone for weeks. 1947 County Rd D West Kerri Seemann No 15 years ago No No No No C No No A It would be nice to have curbs 1945 Glenpaul Ave Carol & Vincent Linders No Sometimes a puddle forms in street near driveway No No No No C No No A Our street functions perfectly fine, no curb and gutter is needed 1866 Edgewater Mitch Winiecki Yes Cleaned in 2018, fairly clear Yes Into house/basement and pooling at end of driveway No Yes No C No Yes A Electricity pole is about to fall down, it is rotted and can see through the pole itself. 1812 Janet Ct Judy Borg No No Blank Yes No A No No AB 1947 Jerrold Ave David Hencir Yes 6 years ago No No No No C No No A Would like the streets to be resurfaced only. Curb, drains, and sewer are okay. 1929 Jerrold Ave Keith Bateman Yes 1-2 times a year No No No No C No No B One of the previous owners may have had an invisible fence 1795 Lake valentine Rd Elizabeth Garski No Yes Sump pump runs more frequently No No No A No Yes A Many power outages but seem to be better recently. Sump pump runs more frequently since construction started at Mounds View High School. Lake Valentine Rd is very rough, especially with all the construction traffic these past years. 694, Cty Rd E bridge, Lake Valentine bridge. Would like to see sidewalk on South side of Lake Valentine Rd from school property to park. Concerned about cost of project since the road is not only mainly used by residents that live on it but also an outlet road for residents between old snelling old hwy 10 and 35W. 2008 Jerrold Ave Peter Hill No Yes Slow draining on the street. The drainage system needs inspecting and cleaning No No No B No No BC Culdesac requires major repaving annual snow plowing has greatly damaged the pavement . 1970 Glenpaul Ave James W Sommerfeld No Moved in 12-30-2017 No No No No C No Yes A Several power outages in 2018. Neighbor has some overgrown pine trees. Survey Question Responses Address Name Q2 2-comments Q3 3-comments Q4 Q5 Q6 Q7 Q8 Q9 Q10 Q11 Survey Question Responses 1896 Jerrold Ave Dave Anderson No No Sometimes water pools in street but eventually flows No No No B No Yes B Could use curb on Jerrold like Edgewater. Sometimes people park in the yard and snow plows gouge the grass. As a result there is a built up rut and dirt berm. Occasional electrical power outages with severe weather. 2008 Glenpaul Ave Don Mangen No No No No No C No No A 2000 Edgewater Ave Nicholas Thomas No Yes No street flooding. Backyard flooding roughly 6 times annually with basement flooding.No No No C No No B Storm drain inlet in our backyard or between our lot and neighbors to the West. Snow accumulation does not allow spring melt to flow freely through yard and neighbors. 2020 Glenpaul Ave Melanie Henderson Yes Had floor drains cleaned out 4/6/2020 Yes When it rains heavy there are little rivers at the side of the road No No No B No No B Tree branches encroaching power lines and need to be trimmed back. 1934 Jerrold Ave Geraldine P. Huber No Yes End of driveway there is constant pooling of water when it rains No No No C No No A 1913 Jerrold Ave Raymond LeClair Yes Had main line repaired to the street 6-7 years ago Blank No No No C No No B Would like to see curb and gutter installed with this project. Currently there is erosion and snowplows tear up the edges of yards for the past 48 years and it looks terrible. 1741 Lake Valentine Rd Carl Wilson No Not sure No Yes No No C No No ABC No concerns, comments or issues at this time. 1866 Glenpaul Ave Jenni Schoppers Yes Cleaned sewer line 3 times since 1990 Yes Corner of Glenpaul and Prior and corner of Glenpaul and Newbrighton Rd flood with heavy rain.No No No C No Yes A Power goes out frequently and cable somewhat frequently but less than electrical. 4057 Fairview Ave N Pam Van Coevering Yes Had house plumbing updated after basement flooded 6 years ago No No Yes Yes C No No B 2000 Jerrold Ave Wayne Nelson No Yes Water does not drain by mailbox and is very dangerous in the winter when it freezes No No No B No No A 1990 Jerrold Ave Chris Rogers No No Water pressure No No B Yes No B Not sure where water shut off is. Sometimes issues with comcast phone/internet. Understand storm sewer is needed east of our home on Jerrold 1999 Jerrold Ave Delon Jentz No No No No No C No No C 2016 Jerrold Ave Linda E Literski No No No Yes No C No No A Street is too low so every car scrapes as it backs out of driveway 1691 Crystal Ave Greg Jones No No No No No Blank Blank No A Fix the frost heaves on Lake Valentine Rd 1954 Edgewater Ave Karen Williams No No No No No B No No B Blank Blank No No No No No C No No A No 1911 Glenpaul Ave Paul Ruppel Yes Clean every 2 years Yes Standing water intersection of Glenpaul and Prior No No No B No No B The three streets Glenpaul, Edgewater and Jerroild are terrible 2027 Glenpaul Ave Dan & Sue McDougall Yes Cleaned out to street several times No No No No C No No B 1998 Glenpaul Ave Lols Johnson No No No No No C Yes No A Drivway - significant dip between end of driveway and street 1950 Jerrold Ave Peter & Deb Lane Yes Every 5-8 years Yes Street No No No C No No BC 1904 Glenpaul Ave Melissa Reichert Yes Every 5-8 years No No No No C Yes Yes B Frequent power outages, current driveway width is a bit too narrow. 1919 Edgewater Ave Paul Motley Yes One time in ten years No No No No B No No A 1989 Jerrold Ave Sarah Souhrada No No No No Yes C Yes No B Considering widening driveway in near future 1883 Edgewater Ave Wade Thomas No No No No No C No Yes A Power outages due to storms happen often 1905 Jerrold Ave Don Dornfeld Yes Replaced a couple feet of pipe with pvc one time No Not currently No No No C No No B Address Name Q2 2-comments Q3 3-comments Q4 Q5 Q6 Q7 Q8 Q9 Q10 Q11 Survey Question Responses 1948 Edgewater Ave Linda & Mitch Bendix Yes Every 2 years No No No No C No Yes A The pavement did not hold up at all, does not want to pay because of a shoddy job. 1981 Glenpaul Ave Emma Czeck Blank Yes Street floods in front of driveway and remains flooded for a few days Blank No No C No Yes A Power outages frequently. Glenpaul needs a full repavement, pot holes everywhere. 1966 Edgewater Ave Rebecca Tabor Yes Multiple times. Arden Hills PW showed them large tree roots at the end of service line Yes Multiple flooding/backups. Needed to clear roots from trees. Black water 1 or 2 times a year No No C No No A 1703 Lake Valentine Rd Ben & Michelle Pomeroy Yes Every 2-3 years Yes Backyard on back of perimeter No No Yes C No Yes B Had a sinkhole at the end of the driveway. Cable occasionally, power goes out a few times a year 4050 Fairview Ave N Scott Sorenson & Colleen Reed No Cleaned 15 years ago No No No No A No No A Question about underground relocation of the power lines 1975 Jerrold Ave David & Lynne Speed Yes Cleaned out to street last summer, plumber said should be good for 40 years No No No No C No No A 1887 Edgewater Ave Harvey Hansen No No No No No C No No A 1992 Edgewater Ave James Gruetzman No No No No No B No Yes B Street was rebuilt not many years ago and was done poorly. 1933 Edgewater Ave Sara Eliason & Chris Edgar No No No No No C No No B 1986 Glenpaul Ave Ernest & Melinda Hunt Yes Annually Yes Backyard flooding, had to remodel basement twince in last year No No No C No No B 1954 Glenpaul Ave Rachel & Nick Brisson Yes Annually Yes Ponding in street No No No C No Blank B Would like clay service replaced with pvc, within city easement - ROW 1896 Glenpaul Ave Robert H Cadley No Yes Ends of street Glenpaul Ave at Prior and New Brighton Rd No Blank Blank Blank Blank Blank Blank 1779 Lake Valentine Rd Douglas King No Yes Drivway apron is cracked and does not allow normal flow across driveway entrance No Yes No B No No A There should be a surface path or walk between the high school and Fairview so the kids can to school safely. If it could go to the park that would be even nicer. 1867 Glenpaul Ave Thomas Whittles Yes Every 6 years or so No No Yes No C No No A 1991 Edgewater Ave Kirk Hall No No No Yes No B No No A 1992 Glenpaul Ave Scott Hawkins No Yes Street floods No No No B No Yes A Lose power a lot, electrical pole caught fire 2 years ago 1954 Jerrold Ave Kathleen Obrien & Steve Shumaker No No No No No C No Yes B Power goes out 6 times a year. 1912 Edgewater Ave Christopher Schertner Yes Replaced sewer within 10 years but still clean annually Yes Backyard sometimes No No No B No No A Streets are beat up. Layers of the street are degrading. 1671 Lake Valentine Rd Jim & Kelly Matthias Yes 3 times in the last 5 years Yes Water in basement but sump pump takes care of it Water pressure No No A Yes No B 2 feet wider on driveway requested. Please add walking path to this stretch of road. Very dangerous seeing dozens of people walking on the road. Lower speed limit to 25 mph people regularly drive 40-50 mph 1900 Jerrold Ave Kenneth Tate Yes Remove roots every 3-4 years No No No No C No No A 2014 Edgewater Ave Victor and Carole Young No Yes Storm sewer in backyard leaks between the junction of the CB and pipe No Yes No A No No BC Streets are worn the point that the surface and substructure are exposed. Potholes are developing. Arden Hills has let the maintenance cycle go longer than it should. Please repair potholes before winter. 1975 Edgewater Ave Doug Evink No No No No No C No No B 2017 Jerrold Ave David Johnson No No No Yes No C Yes Yes B End of driveway is uneven because of the curb. Frequent power outages and DSL service interruption 1985 Glenpaul Ave Reanna Reed Viken No Yes Basement sometimes No No No C No Yes AB 1814 Lake Valentine Rd David Lawrence Yes Cleaned 12/2018 from roots No No No No B No No A Could use a sidewalk running from Mounds View High School to Old HWY 10 South side of street Address Name Q2 2-comments Q3 3-comments Q4 Q5 Q6 Q7 Q8 Q9 Q10 Q11 Survey Question Responses 1934 Edgewater Ave Kari Hosmer No Yes Flooding a bit on Prior and basement No No No B No No B 1901 Jerrold Ave Tracy Timp Yes Not recently Yes Some flooding in side yard and basement rarely No No No B No No A 1708 Lake Valentine Rd Karene Ciske No No Still on well, not connected No No C No No A Would like to have sidewalk on the south side of road from the park to the H.S. Need a street light at LVR and Crystal. 2027 Edgewater Ave Britney and Mark O'Neill No No No No No B Yes Yes A Would like to widen driveway. Frequent power outages that last long. 1785 Lake Valentine Rd Emelia & Brad Rogers No No No Yes No A No No A In favor of sidewalk to connect H.S. to the park. 1984 Jerrold Ave Matt Hamilton No No No Yes No C No No B Street surface is not smooth. Very dark without street lights. 1854 Glenpaul Ave Travis & Brianna Erickson No Yes Water pools at the end of our driveway and into yard. Has pictures.No Yes No B No No B Biggest issue is lack of drainage causing pools of water. Bad potholes along entire street and throughout neighborhood. 1884 Edgewater Ave Teresa Ng No No No No No C No No A 1960 Jerrold Ave Jeanne Stupar Yes Annually. Backed up 2-3 times in 13 years.Yes Lots of water that runs down the sides of our streets during rain No Yes No B No No A 1977 Jerrold Ave Scott Prihoda No Yes Some pooling on east side of garage No Yes No C No Yes A Intermittant cable/internet outages that resolve themselves 1995 Jerrold Ave Rob Williams No No No Yes No B No Yes B Power goes out due to branched falling on lines. 1991 Jerrold Ave Wallace & Nancy Olson Yes Sewer back up a few years ago. First issue in 20 plus years No No Yes No C No Yes Blank Lose power too frequently, believes related to above ground power lines 1890 Jerrold Ave No Yes Water pools at the end of driveway. Poor drainage along street.No A Resident responded over phone call. 1926 Jerrold Ave Bryan Johnson No No No No No C No No AB 1976 Jerrold Ave James & Mary Anne Marshik No No No Yes No C Yes No A Appendix G: Itemized Opinion of Probable Costs AREA 1 - Hazelnut Park Neighborhood Alternative No. 1 - Full Curb and Storm Sewer 2021 PMP - Neighborhood Portion of Project Only Arden HIlls, Minnesota Assessment Costs Assessment Costs Prior Avenue Project Number PW-21-0100 Edgewater and West Jerrold All Other Streets (Glenpaul, E Jerrold) Item No. Item Unit Unit Price Est. Quantity Total Price Total Price Total Price Total Price 2011.601 VIBRATION MONITORING LS 4,000.00 1.00 4,000.00 $1,368 $1,917 714.80$ 2021.501 MOBILIZATION LS 132,000.00 1.00 132,000.00 $45,144 $63,268 23,588.40$ 2101.502 CLEARING TREE 400.00 12.00 4,800.00 $0 $3,942 857.76$ 2101.507 GRUBBING TREE 400.00 12.00 4,800.00 $0 $3,942 857.76$ 2101.604 CLEAR AND GRUB BRUSH SQ YD 11.25 1,000.00 11,250.00 $0 $9,240 2,010.38$ 2540.602 TEMPORARY MAILBOX BANK EACH 35.00 138.00 4,830.00 $0 $4,830 -$ 2540.602 RELOCATE/REINSTALL MAILBOX EACH 135.00 138.00 18,630.00 $0 $18,630 -$ 2563.601 TRAFFIC CONTROL LS 15,000.00 1.00 15,000.00 $5,130 $7,190 2,680.50$ SUBTOTAL - GENERAL AND REMOVALS 195,310$ $51,642 $112,958 $30,710 ENG. DESIGN, ADMIN, CONTINGENCY (30%)58,593$ $15,493 $33,888 $9,213 TOTAL - GENERAL AND REMOVALS 253,903$ $67,135 $146,846 $39,922 2104.501 REMOVE CONCRETE CURB AND GUTTER LIN FT 4.00 700.00 2,800.00 $1,920.00 $880.00 $0.00 2104.505 REMOVE CONCRETE DRIVEWAY APRON SQ YD 10.00 1,128.00 11,280.00 $0.00 $10,080.00 $1,200.00 2104.505 REMOVE CONCRETE DRIVEWAY PAVEMENT SQ YD 10.00 1,044.00 10,440.00 $0.00 $10,440.00 2104.505 REMOVE BITUMINOUS PAVEMENT SQ YD 3.00 17,020.00 51,060.00 $0.00 $37,193.34 $13,866.66 2104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SQ YD 6.00 1,044.00 6,264.00 $0.00 $6,264.00 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH)LIN FT 4.00 400.00 1,600.00 $0.00 $1,320.00 $280.00 2104.523 SALVAGE SIGNS EACH 50.00 20.00 1,000.00 $0.00 $750.00 $250.00 2105.501 COMMON EXCAVATION (EV)(P)CU YD 18.00 11,344.00 204,192.00 $22,212.00 $140,220.00 $41,760.00 2105.507 SUBGRADE EXCAVATION CU YD 13.00 1,000.00 13,000.00 $0.00 $9,469.20 $3,530.80 2105.522 SELECT GRANULAR BORROW (CV)CU YD 25.00 5,685.00 142,125.00 $0.00 $103,375.00 $38,750.00 2105.523 COMMON BORROW (CV)(P) CU YD 2.15 1,000.00 2,150.00 $0.00 $1,566.06 $583.94 2105.543 STABILIZING AGGREGATE TON 39.00 50.00 1,950.00 $0.00 $1,420.38 $529.62 2105.602 POTHOLE EXISTING UTILITIES EACH 535.00 8.00 4,280.00 $0.00 $3,117.55 $1,162.45 2123.501 COMMON LABORERS HOUR 83.00 10.00 830.00 $0.00 $604.57 $225.43 2123.507 3.0 CU YD SHOVEL HOUR 182.00 10.00 1,820.00 $0.00 $1,325.69 $494.31 2123.61 STREET SWEEPER (WITH PICKUP BROOM)HOUR 152.00 15.00 2,280.00 $0.00 $1,660.75 $619.25 2130.501 WATER FOR DUST CONTROL M GALS 34.00 70.00 2,380.00 $809.20 $924.39 $646.41 2211.501 AGGREGATE BASE, CLASS 5 TON 18.00 6251.175 112,521.15 $0.00 $84,454.65 $28,066.50 2232.501 MILL BITUMINOUS SURFACE (3.0")SQ YD 3.10 8,845.00 27,419.50 $27,419.50 $0.00 $0.00 2301.604 PRIVATE DRIVEWAY CONCRETE PAVING SQ YD 68.25 1,044.00 71,253.00 $0.00 $64,127.70 $7,125.30 2331.604 AGGREGATE BASE, CLASS 7, FULL DEPTH RECYCLED PRODUCTION SQ YD 2.50 8,845.00 22,112.50 $22,112.50 $0.00 $0.00 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALS 3.50 1,293.05 4,525.68 $1,550.50 $2,166.29 $808.89 2360.501 TYPE SPWEB240C WEARING COURSE MIXTURE TON 65.00 5,630.00 365,950.00 $132,275.00 $168,675.00 $65,000.00 2360.503 3.0 IN. WEARING COURSE MIXTURE FOR DRIVEWAYS SQ YD 30.00 1,044.00 31,320.00 $0.00 $28,188.00 $3,132.00 2521.501 6-INCH CONCRETE WALK - PEDESTRIAN CURB RAMPS SQ FT 11.75 120.00 1,410.00 $0.00 $1,410.00 $0.00 2531.501 CONCRETE CURB AND GUTTER, DESIGN B618 LIN FT 13.00 8,510.00 110,630.00 $0.00 $79,430.00 $31,200.00 Total Project Residential Neighborhood GENERAL AND REMOVAL STREET IMPROVEMENTS Page 1 of 4 AREA 1 - Hazelnut Park Neighborhood Alternative No. 1 - Full Curb and Storm Sewer 2021 PMP - Neighborhood Portion of Project Only Arden HIlls, Minnesota Assessment Costs Assessment Costs Prior Avenue Project Number PW-21-0100 Edgewater and West Jerrold All Other Streets (Glenpaul, E Jerrold) Item No. Item Unit Unit Price Est. Quantity Total Price Total Price Total Price Total Price Total Project Residential Neighborhood 2531.501 CONCRETE CURB AND GUTTER, DESIGN B618 - HAND FORM LIN FT 29.85 1,000.00 29,850.00 $14,328.00 $12,537.00 $2,985.00 2531.507 6-INCH CONCRETE DRIVEWAY PAVEMENT SQ YD 61.25 1,128.00 69,090.00 $0.00 $61,740.00 $7,350.00 2531.618 TRUNCATED DOMES SQ FT 55.00 32.00 1,760.00 $0.00 $1,760.00 $0.00 2564.537 INSTALL SALVAGED SIGNS, TYPE "C"EACH 120.00 20.00 2,400.00 $0.00 $1,800.00 $600.00 2582.502 4" SOLID LINE - PAINT LIN FT 1.30 4,600.00 5,980.00 $0.00 $5,980.00 $0.00 2582.502 4" DOUBLE YELLOW - PAINT LIN FT 2.10 2,300.00 4,830.00 $0.00 $4,830.00 $0.00 2582.502 24" STOP LINE - PAINT LIN FT 12.20 84.00 1,024.80 $0.00 $1,024.80 $0.00 SUBTOTAL - STREET IMPROVEMENTS 1,321,528$ $222,627 $848,734 $250,167 ENG. DESIGN, ADMIN, CONTINGENCY (37%)488,965$ $82,372 $314,032 $92,562 TOTAL - STREET IMPROVEMENTS 1,810,493$ $304,999 $1,162,766 $342,728 52.7% 2104.501 REMOVE PIPE STORM SEWER LIN FT 12.25 100.00 1,225.00 2104.509 REMOVE DRAINAGE STRUCTURE EACH 555.00 5.00 2,775.00 2502.541 4-INCH PE CORRUGATED PERFORATED PIPE DRAIN WITH SOCK LIN FT 17.50 9,200.00 161,000.00 2502.602 CONNECT 4-INCH PVC OR PERF PE TO STORM SEWER EACH 183.00 12.00 2,196.00 2503.541 15-INCH STORM SEWER PIPE LIN FT 45.25 1,500.00 67,875.00 2503.541 18-INCH STORM SEWER PIPE LIN FT 50.75 2,000.00 101,500.00 2503.602 CONNECT TO EXISTING STORM SEWER EACH 678.00 2.00 1,356.00 2506.501 CONSTRUCT DRAINAGE STRUCTURE, DESIGN B LIN FT 410.00 40.00 16,400.00 2506.501 CONSTRUCT DRAINAGE STRUCTURE, DESIGN C LIN FT 517.00 25.00 12,925.00 2506.516 CASTING ASSEMBLY R-3067-V EACH 815.00 8.00 6,520.00 2506.516 CASTING ASSEMBLY R-1733 EACH 1,100.00 4.00 4,400.00 2506.522 ADJUST FRAME AND RING CASTING EACH 1,075.00 6.00 6,450.00 2506.522 INSTALL SALVAGED FRAME AND RING CASTING EACH 1,075.00 14.00 15,050.00 SUBTOTAL - STORM SEWER 399,672$ ENG. DESIGN, ADMIN, CONTINGENCY (30%)119,902$ TOTAL - STORM SEWER 519,574$ 15.1% 2104.501 REMOVE SEWER PIPE (SANITARY)LIN FT 10.00 40.00 400.00 2104.501 REMOVE SANITARY SERVICE PIPE LIN FT 5.80 540.00 3,132.00 2104.509 REMOVE MANHOLE EACH 725.00 1.00 725.00 2104.523 SALVAGE CASTING EACH 105.00 29.00 3,045.00 2503.601 TEMPORARY CONVEYANCE OF WASTEWATER LS 10,000.00 1.00 10,000.00 2105.602 DEWATERING - SANITARY SEWER LS 7,500.00 1.00 7,500.00 2503.602 EXPOSE & REPAIR SANITARY SEWER SERVICE CONNECTION (< 13' DEPTH)EACH 3,735.00 18.00 67,230.00 2503.602 8" x 4" PVC WYE, SCHEDULE 40 EACH 184.00 18.00 3,312.00 2503.603 8" PVC PIPE SEWER (SANITARY SDR 35)LIN FT 60.00 40.00 2,400.00 2503.603 LINING SEWER PIPE 21" DIA LIN FT 90.00 1,000.00 90,000.00 SANITARY SEWER STORM SEWER Page 2 of 4 AREA 1 - Hazelnut Park Neighborhood Alternative No. 1 - Full Curb and Storm Sewer 2021 PMP - Neighborhood Portion of Project Only Arden HIlls, Minnesota Assessment Costs Assessment Costs Prior Avenue Project Number PW-21-0100 Edgewater and West Jerrold All Other Streets (Glenpaul, E Jerrold) Item No. Item Unit Unit Price Est. Quantity Total Price Total Price Total Price Total Price Total Project Residential Neighborhood 2503.603 LINING SEWER PIPE 18" DIA LIN FT 75.00 1,000.00 75,000.00 2503.603 LINING SEWER PIPE 6" DIA LIN FT 25.00 1,300.00 32,500.00 2503.602 CONNECT TO EXISTING SANITARY SEWER EACH 1,900.00 2.00 3,800.00 2506.602 CONSTRUCT SANITARY SEWER MANHOLE EACH 4,100.00 1.00 4,100.00 2506.603 CONSTRUCT SANITARY SEWER MH (EXTRA DEPTH)LIN FT 290.00 4.00 1,160.00 2503.603 4" PVC SANITARY SERVICE PIPE (SCH 40)LIN FT 37.00 540.00 19,980.00 2506.522 ADJUST FRAME AND RING CASTING EACH 1,075.00 29.00 31,175.00 2506.516 CASTING ASSEMBLY R-1733 (SELF SEAL LID)EACH 1,155.00 4.00 4,620.00 2545.602 ADJUST HANDHOLE EACH 955.00 12.00 11,460.00 SUBTOTAL - SANITARY SEWER 371,539$ ENG. DESIGN, ADMIN, CONTINGENCY (30%)111,462$ TOTAL - SANITARY SEWER 483,001$ 14.1% 2104.501 REMOVE WATER MAIN LIN FT 6.30 3,435.00 21,640.50 2104.501 REMOVE WATER SERVICE PIPE LIN FT 5.25 2,340.00 12,285.00 2104.509 REMOVE HYDRANT AND GATE VALVE ASSEMBLY EACH 480.00 12.00 5,760.00 2104.509 REMOVE GATE VALVE & BOX EACH 175.00 6.00 1,050.00 2104.509 REMOVE CURB STOP & BOX EACH 105.00 78.00 8,190.00 2503.604 2-INCH RIGID INSULATION SQ YD 34.50 50.00 1,725.00 2504.602 INSTALL HYDRANT, GATE VALVE AND 6-INCH DIP CL 52 ASSEMBLY EACH 5,900.00 12.00 70,800.00 2504.602 1" CORPORATION STOP EACH 195.00 78.00 15,210.00 2504.602 6" GATE VALVE & BOX EACH 2,150.00 6.00 12,900.00 2504.602 1" CURB STOP AND BOX EACH 390.00 78.00 30,420.00 2504.602 ADJUST GATE VALVE BOX EACH 258.00 6.00 1,548.00 2504.602 CONNECT TO EXISTING WATERMAIN EACH 910.00 6.00 5,460.00 2504.603 1" TYPE K COPPER PIPE LIN FT 40.00 2,340.00 93,600.00 2504.608 DUCTILE IRON FITTINGS - EXPOXY COATED LBS 7.25 2,550.00 18,487.50 2504.603 6" WATERMAIN DUCTILE IRON CL 52 LIN FT 50.00 3,435.00 171,750.00 SUBTOTAL - WATER SYSTEM 470,826$ ENG. DESIGN, ADMIN, CONTINGENCY (30%)141,248$ TOTAL - WATER SYSTEM 612,074$ 17.8% WATER SYSTEM Page 3 of 4 AREA 1 - Hazelnut Park Neighborhood Alternative No. 1 - Full Curb and Storm Sewer 2021 PMP - Neighborhood Portion of Project Only Arden HIlls, Minnesota Assessment Costs Assessment Costs Prior Avenue Project Number PW-21-0100 Edgewater and West Jerrold All Other Streets (Glenpaul, E Jerrold) Item No. Item Unit Unit Price Est. Quantity Total Price Total Price Total Price Total Price Total Project Residential Neighborhood 2571.502 REPLACE TREE 2-INCH B AND B TREE 585.00 15.00 8,775.00 $8,775 2573.53 INLET PROTECTION - TYPE A EACH 128.00 30.00 3,840.00 $1,920 $1,920 2123.604 TILL BOULEVARD SUBGRADE SQ YD 2.75 3,500.00 9,625.00 $9,625 2574.525 TOPSOIL BORROW (LV)CU YD 28.40 1,700.00 48,280.00 $4,828 $38,624 4,828.00$ 2575.505 SODDING, TYPE LAWN SQ YD 3.90 3,500.00 13,650.00 $1,365 $10,238 2,047.50$ 2575.525 EROSION CONTROL BLANKET, CATEGORY 3 SQ YD 4.50 500.00 2,250.00 $2,250 2575.535 POST WARRANTY SOD WATERING M GALS 15.25 30.00 457.50 $376 81.76$ 2575.601 EROSION CONTROL LS 1.00 5,000.00 5,000.00 $4,107 893.50$ 2575.605 HYDROSEEDING ACRE 6,180.00 1.00 6,180.00 $6,180 SUBTOTAL - RESTORATION 98,058$ $8,113 $82,094 $7,851 ENG. DESIGN, ADMIN, CONTINGENCY (30%)29,417$ $2,434 $24,628 $2,355 TOTAL - RESTORATION 127,475$ $10,547 $106,722 $10,206 RESTORATION Page 4 of 4 AREA 1 - Hazelnut Park Neighborhood Alternative No. 2 - Minimal Curb and Storm Sewer 2021 PMP - Neighborhood Portion of Project Only Arden HIlls, Minnesota Assessment Costs Assessment Costs Prior Avenue Project Number PW-21-0100 Edgewater and West Jerrold All Other Streets (Glenpaul, E Jerrold) Item No. Item Unit Unit Price Est. Quantity Total Price Total Price Total Price Total Price 2011.601 VIBRATION MONITORING LS 4,000.00 1.00 4,000.00 $1,368 $1,917 $715 2021.501 MOBILIZATION LS 132,000.00 1.00 132,000.00 $45,144 $63,268 $23,588 2101.502 CLEARING TREE 400.00 12.00 4,800.00 $0 $3,942 $858 2101.507 GRUBBING TREE 400.00 12.00 4,800.00 $0 $3,942 $858 2101.604 CLEAR AND GRUB BRUSH SQ YD 11.25 1,000.00 11,250.00 $0 $9,240 $2,010 2540.602 TEMPORARY MAILBOX BANK EACH 35.00 138.00 4,830.00 $0 $4,830 $0 2540.602 RELOCATE/REINSTALL MAILBOX EACH 135.00 138.00 18,630.00 $0 $18,630 $0 2563.601 TRAFFIC CONTROL LS 15,000.00 1.00 15,000.00 $5,130 $7,190 $2,681 SUBTOTAL - GENERAL AND REMOVALS 195,310$ $51,642 $112,958 $30,710 ENG. DESIGN, ADMIN, CONTINGENCY (30%)58,593$ 15,493$ 33,888$ $9,213 TOTAL - GENERAL AND REMOVALS 253,903$ $67,135 $146,846 $39,922 2104.501 REMOVE CONCRETE CURB AND GUTTER LIN FT 4.00 480.00 1,920.00 $1,920 $0 $0 2104.505 REMOVE CONCRETE DRIVEWAY APRON SQ YD 10.00 680.00 6,800.00 $0 $5,600 $1,200 2104.505 REMOVE CONCRETE DRIVEWAY PAVEMENT SQ YD 10.00 500.00 5,000.00 $0 $5,000 $0 2104.505 REMOVE BITUMINOUS PAVEMENT SQ YD 3.00 17,020.00 51,060.00 $0 $37,193 $13,867 2104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SQ YD 6.00 500.00 3,000.00 $0 $3,000 $0 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH)LIN FT 4.00 400.00 1,600.00 $0 $1,320 $280 2104.523 SALVAGE SIGNS EACH 50.00 20.00 1,000.00 $0 $750 $250 2105.501 COMMON EXCAVATION (EV)(P)CU YD 18.00 11,344.00 204,192.00 $22,212 $140,220 $41,760 2105.507 SUBGRADE EXCAVATION CU YD 13.00 1,000.00 13,000.00 $0 $9,469 $3,531 2105.522 SELECT GRANULAR BORROW (CV)CU YD 25.00 5,685.00 142,125.00 $0 $103,375 $38,750 2105.523 COMMON BORROW (CV)(P) CU YD 2.15 1,000.00 2,150.00 $0 $1,566 $584 2105.543 STABILIZING AGGREGATE TON 39.00 50.00 1,950.00 $0 $1,420 $530 2105.602 POTHOLE EXISTING UTILITIES EACH 535.00 8.00 4,280.00 $0 $3,118 $1,162 2123.501 COMMON LABORERS HOUR 83.00 10.00 830.00 $0 $605 $225 2123.507 3.0 CU YD SHOVEL HOUR 182.00 10.00 1,820.00 $0 $1,326 $494 2123.61 STREET SWEEPER (WITH PICKUP BROOM)HOUR 152.00 15.00 2,280.00 $0 $1,661 $619 2130.501 WATER FOR DUST CONTROL M GALS 34.00 70.00 2,380.00 $809 $924 $646 2211.501 AGGREGATE BASE, CLASS 5 TON 18.00 6251.175 112,521.15 $0 $84,455 $28,067 2232.501 MILL BITUMINOUS SURFACE (3.0")SQ YD 3.10 8,845.00 27,419.50 $27,419.50 $0 $0 2301.604 PRIVATE DRIVEWAY CONCRETE PAVING SQ YD 68.25 1,044.00 71,253.00 $0 $64,128 $7,125 2331.604 AGGREGATE BASE, CLASS 7, FULL DEPTH RECYCLED PRODUCTION SQ YD 2.50 8,845.00 22,112.50 $22,113 $0 $0 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALS 3.50 1,293.05 4,525.68 $1,551 $2,166 $809 2360.501 TYPE SPWEB240C WEARING COURSE MIXTURE TON 65.00 5,630.00 365,950.00 $132,275 $168,675 $65,000 2360.503 3.0 IN. WEARING COURSE MIXTURE FOR DRIVEWAYS SQ YD 30.00 1,044.00 31,320.00 $0 $28,188 $3,132 2521.501 6-INCH CONCRETE WALK - PEDESTRIAN CURB RAMPS SQ FT 11.75 120.00 1,410.00 $0 $1,410 $0 2531.501 CONCRETE CURB AND GUTTER, DESIGN B618 LIN FT 13.00 2,660.00 34,580.00 $0 $3,380 $31,200 Total Project Residential Neighborhood GENERAL AND REMOVAL STREET IMPROVEMENTS Page 1 of 4 AREA 1 - Hazelnut Park Neighborhood Alternative No. 2 - Minimal Curb and Storm Sewer 2021 PMP - Neighborhood Portion of Project Only Arden HIlls, Minnesota Assessment Costs Assessment Costs Prior Avenue Project Number PW-21-0100 Edgewater and West Jerrold All Other Streets (Glenpaul, E Jerrold) Item No. Item Unit Unit Price Est. Quantity Total Price Total Price Total Price Total Price Total Project Residential Neighborhood 2531.501 CONCRETE CURB AND GUTTER, DESIGN B618 - HAND FORM LIN FT 29.85 580.00 17,313.00 $14,328 $0 $2,985 2531.507 6-INCH CONCRETE DRIVEWAY PAVEMENT SQ YD 61.25 1,128.00 69,090.00 $0 $61,740 $7,350 2531.618 TRUNCATED DOMES SQ FT 55.00 32.00 1,760.00 $0 $1,760 $0 2564.537 INSTALL SALVAGED SIGNS, TYPE "C"EACH 120.00 20.00 2,400.00 $0 $1,800 $600 2582.502 4" SOLID LINE - PAINT LIN FT 1.30 4,600.00 5,980.00 $0 $5,980 $0 2582.502 4" DOUBLE YELLOW - PAINT LIN FT 2.10 2,300.00 4,830.00 $0 $4,830 $0 2582.502 24" STOP LINE - PAINT LIN FT 12.20 84.00 1,024.80 $0 $1,025 $0 SUBTOTAL - STREET IMPROVEMENTS 1,218,877$ $222,627 $746,083 $250,167 ENG. DESIGN, ADMIN, CONTINGENCY (37%)450,984$ 82,372$ 276,051$ $92,562 TOTAL - STREET IMPROVEMENTS 1,669,861$ $304,999 $1,022,134 $342,728 2104.501 REMOVE PIPE STORM SEWER LIN FT 12.25 100.00 1,225.00 2104.509 REMOVE DRAINAGE STRUCTURE EACH 555.00 5.00 2,775.00 2502.541 4-INCH PE CORRUGATED PERFORATED PIPE DRAIN WITH SOCK LIN FT 17.50 9,200.00 161,000.00 2502.602 CONNECT 4-INCH PVC OR PERF PE TO STORM SEWER EACH 183.00 12.00 2,196.00 2503.541 15-INCH STORM SEWER PIPE LIN FT 45.25 950.00 42,987.50 2503.541 18-INCH STORM SEWER PIPE LIN FT 50.75 200.00 10,150.00 2503.602 CONNECT TO EXISTING STORM SEWER EACH 678.00 4.00 2,712.00 2506.501 CONSTRUCT DRAINAGE STRUCTURE, DESIGN B LIN FT 410.00 35.00 14,350.00 2506.501 CONSTRUCT DRAINAGE STRUCTURE, DESIGN C LIN FT 517.00 15.00 7,755.00 2506.516 CASTING ASSEMBLY R-3067-V EACH 815.00 8.00 6,520.00 2506.516 CASTING ASSEMBLY R-1733 EACH 1,100.00 4.00 4,400.00 2506.522 ADJUST FRAME AND RING CASTING EACH 1,075.00 6.00 6,450.00 2506.522 INSTALL SALVAGED FRAME AND RING CASTING EACH 1,075.00 14.00 15,050.00 SUBTOTAL - STORM SEWER 277,571$ ENG. DESIGN, ADMIN, CONTINGENCY (30%)83,271$ TOTAL - STORM SEWER 360,842$ 2104.501 REMOVE SEWER PIPE (SANITARY)LIN FT 10.00 40.00 400.00 2104.501 REMOVE SANITARY SERVICE PIPE LIN FT 5.80 540.00 3,132.00 2104.509 REMOVE MANHOLE EACH 725.00 1.00 725.00 2104.523 SALVAGE CASTING EACH 105.00 29.00 3,045.00 2503.601 TEMPORARY CONVEYANCE OF WASTEWATER LS 10,000.00 1.00 10,000.00 2105.602 DEWATERING - SANITARY SEWER LS 7,500.00 1.00 7,500.00 2503.602 EXPOSE & REPAIR SANITARY SEWER SERVICE CONNECTION (< 13' DEPTH)EACH 3,735.00 18.00 67,230.00 2503.602 8" x 4" PVC WYE, SCHEDULE 40 EACH 184.00 18.00 3,312.00 2503.603 8" PVC PIPE SEWER (SANITARY SDR 35)LIN FT 60.00 40.00 2,400.00 2503.603 LINING SEWER PIPE 21" DIA LIN FT 90.00 1,000.00 90,000.00 STORM SEWER SANITARY SEWER Page 2 of 4 AREA 1 - Hazelnut Park Neighborhood Alternative No. 2 - Minimal Curb and Storm Sewer 2021 PMP - Neighborhood Portion of Project Only Arden HIlls, Minnesota Assessment Costs Assessment Costs Prior Avenue Project Number PW-21-0100 Edgewater and West Jerrold All Other Streets (Glenpaul, E Jerrold) Item No. Item Unit Unit Price Est. Quantity Total Price Total Price Total Price Total Price Total Project Residential Neighborhood 2503.603 LINING SEWER PIPE 18" DIA LIN FT 75.00 1,000.00 75,000.00 2503.603 LINING SEWER PIPE 6" DIA LIN FT 25.00 1,300.00 32,500.00 2503.602 CONNECT TO EXISTING SANITARY SEWER EACH 1,900.00 2.00 3,800.00 2506.602 CONSTRUCT SANITARY SEWER MANHOLE EACH 4,100.00 1.00 4,100.00 2506.603 CONSTRUCT SANITARY SEWER MH (EXTRA DEPTH)LIN FT 290.00 4.00 1,160.00 2503.603 4" PVC SANITARY SERVICE PIPE (SCH 40)LIN FT 37.00 540.00 19,980.00 2506.522 ADJUST FRAME AND RING CASTING EACH 1,075.00 29.00 31,175.00 2506.516 CASTING ASSEMBLY R-1733 (SELF SEAL LID)EACH 1,155.00 4.00 4,620.00 2545.602 ADJUST HANDHOLE EACH 955.00 12.00 11,460.00 SUBTOTAL - SANITARY SEWER 371,539$ ENG. DESIGN, ADMIN, CONTINGENCY (30%)111,462$ TOTAL - SANITARY SEWER 483,001$ 2104.501 REMOVE WATER MAIN LIN FT 6.30 3,435.00 21,640.50 2104.501 REMOVE WATER SERVICE PIPE LIN FT 5.25 2,340.00 12,285.00 2104.509 REMOVE HYDRANT AND GATE VALVE ASSEMBLY EACH 480.00 12.00 5,760.00 2104.509 REMOVE GATE VALVE & BOX EACH 175.00 6.00 1,050.00 2104.509 REMOVE CURB STOP & BOX EACH 105.00 78.00 8,190.00 2503.604 2-INCH RIGID INSULATION SQ YD 34.50 50.00 1,725.00 2504.602 INSTALL HYDRANT, GATE VALVE AND 6-INCH DIP CL 52 ASSEMBLY EACH 5,900.00 12.00 70,800.00 2504.602 1" CORPORATION STOP EACH 195.00 78.00 15,210.00 2504.602 6" GATE VALVE & BOX EACH 2,150.00 6.00 12,900.00 2504.602 1" CURB STOP AND BOX EACH 390.00 78.00 30,420.00 2504.602 ADJUST GATE VALVE BOX EACH 258.00 6.00 1,548.00 2504.602 CONNECT TO EXISTING WATERMAIN EACH 910.00 6.00 5,460.00 2504.603 1" TYPE K COPPER PIPE LIN FT 40.00 2,340.00 93,600.00 2504.608 DUCTILE IRON FITTINGS - EXPOXY COATED LBS 7.25 2,550.00 18,487.50 2504.603 6" WATERMAIN DUCTILE IRON CL 52 LIN FT 50.00 3,435.00 171,750.00 SUBTOTAL - WATER SYSTEM 470,826$ ENG. DESIGN, ADMIN, CONTINGENCY (30%)141,248$ TOTAL - WATER SYSTEM 612,074$ WATER SYSTEM Page 3 of 4 AREA 1 - Hazelnut Park Neighborhood Alternative No. 2 - Minimal Curb and Storm Sewer 2021 PMP - Neighborhood Portion of Project Only Arden HIlls, Minnesota Assessment Costs Assessment Costs Prior Avenue Project Number PW-21-0100 Edgewater and West Jerrold All Other Streets (Glenpaul, E Jerrold) Item No. Item Unit Unit Price Est. Quantity Total Price Total Price Total Price Total Price Total Project Residential Neighborhood 2571.502 REPLACE TREE 2-INCH B AND B TREE 585.00 15.00 8,775.00 $8,775 $0 2573.53 INLET PROTECTION - TYPE A EACH 128.00 30.00 3,840.00 $1,920 $1,920 $0 2123.604 TILL BOULEVARD SUBGRADE SQ YD 2.75 3,500.00 9,625.00 $9,625 $0 2574.525 TOPSOIL BORROW (LV)CU YD 28.40 1,700.00 48,280.00 $4,828 $38,624 $4,828 2575.505 SODDING, TYPE LAWN SQ YD 3.90 3,500.00 13,650.00 $1,365 $10,238 $2,048 2575.525 EROSION CONTROL BLANKET, CATEGORY 3 SQ YD 4.50 500.00 2,250.00 $2,250 $0 2575.535 POST WARRANTY SOD WATERING M GALS 15.25 30.00 457.50 $376 $82 2575.601 EROSION CONTROL LS 1.00 5,000.00 5,000.00 $4,107 $894 2575.605 HYDROSEEDING ACRE 6,180.00 1.00 6,180.00 $6,180 $0 SUBTOTAL - RESTORATION 98,058$ $8,113 $82,094 $7,851 ENG. DESIGN, ADMIN, CONTINGENCY (30%)29,417$ $2,434 $24,628 $2,355 TOTAL - RESTORATION 127,475$ $10,547 $106,722 $10,206 RESTORATION Page 4 of 4 AREA 2 - Lake Valentine Road Project Name Arden HIlls, Minnesota Project Number Item No. Item Unit Unit Price Est. Quantity Total Price 2011.601 VIBRATION MONITORING LIN FT 1.25 2011.601 PRECONSTRUCTION PROPERTY SURVEY EACH 50.00 2021.501 MOBILIZATION LS 24,000.00 2101.502 CLEARING TREE 400.00 2101.507 GRUBBING TREE 400.00 2101.604 CLEAR AND GRUB BRUSH SQ YD 11.25 2104.503 REMOVE RETAINING WALL SQ FT 13.00 2104.509 REMOVE MISC. SMALL MISC. STRUCTURE EACH 1,500.00 2104.521 SALVAGE FENCE LIN FT 11.80 2540.602 TEMPORARY MAILBOX BANK EACH 35.00 2540.602 RELOCATE/REINSTALL MAILBOX EACH 135.00 2557.603 INSTALL SALVAGED FENCE LIN FT 16.10 2563.601 TRAFFIC CONTROL LS 18,000.00 SUBTOTAL - GENERAL AND REMOVALS 42,000$ CONTINGENCY (30%)12,600$ TOTAL - GENERAL AND REMOVALS 54,600$ 2104.501 REMOVE CONCRETE CURB AND GUTTER LIN FT 4.00 500.00 2,000.00 2104.505 REMOVE CONCRETE DRIVEWAY APRON SQ YD 10.00 100.00 1,000.00 2104.505 REMOVE CONCRETE DRIVEWAY PAVEMENT SQ YD 10.00 100.00 1,000.00 2104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SQ YD 6.00 100.00 600.00 2104.511 SAWING CONCRETE PAVEMENT (FULL DEPTH)LIN FT 3.25 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH)LIN FT 4.00 2104.523 SALVAGE SIGNS EACH 50.00 20.00 1,000.00 2105.501 COMMON EXCAVATION (EV)(P)CU YD 18.00 2,200.00 39,600.00 2105.507 SUBGRADE EXCAVATION CU YD 13.00 2105.522 SELECT GRANULAR BORROW (CV)CU YD 25.00 2105.523 COMMON BORROW (CV)(P) CU YD 2.15 2105.543 STABILIZING AGGREGATE TON 39.00 2105.602 POTHOLE EXISTING UTILITIES EACH 535.00 2111.501 TEST ROLLING RD STA 15.85 2123.501 COMMON LABORERS HOUR 83.00 10.00 830.00 2123.507 3.0 CU YD SHOVEL HOUR 182.00 10.00 1,820.00 2123.61 STREET SWEEPER (WITH PICKUP BROOM)HOUR 152.00 15.00 2,280.00 2130.501 WATER FOR DUST CONTROL M GALS 34.00 35.00 1,190.00 2211.501 AGGREGATE BASE, CLASS 5 TON 18.00 1,620.00 29,160.00 2211.601 AGGREGATE BASE HANDLING, CLASS 7 LS --- 2211.607 AGGREGATE BASE PLACED, CLASS 7 (CV)CU YD 7.80 2232.501 MILL BITUMINOUS SURFACE (2.0")SQ YD 2.45 2301.604 PRIVATE DRIVEWAY CONCRETE PAVING SQ YD 68.25 2331.604 AGGREGATE BASE, CLASS 7, FULL DEPTH RECYCLED PRODUCTION SQ YD 1.10 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALS 3.50 900.00 3,150.00 2360.501 TYPE SPWEB240C WEARING COURSE MIXTURE TON 100.00 750.00 75,000.00 2360.502 TYPE LVNW35030B NON WEARING COURSE MIXTURE TON 60.00 1,750.00 105,000.00 2360.503 3.0 IN. WEARING COURSE MIXTURE FOR DRIVEWAYS SQ YD 30.00 100.00 3,000.00 2411.603 CONCRETE STEPS LIN FT 83.50 2411.618 MODULAR BLOCK RETAINING WALL SQ FT 50.25 2511.515 GEOTEXTILE FILTER TYPE V (WOVEN)SQ YD 2.00 2521.501 6-INCH CONCRETE WALK - PEDESTRIAN CURB RAMPS SQ FT 11.75 2531.501 CONCRETE CURB AND GUTTER, DESIGN B618 LIN FT 14.00 2531.501 CONCRETE CURB AND GUTTER, DESIGN B618 - HAND FORM LIN FT 29.85 500.00 14,925.00 2531.507 6-INCH CONCRETE DRIVEWAY PAVEMENT SQ YD 61.25 100.00 6,125.00 2531.604 7-INCH CONCRETE VALLEY GUTTER SQ YD 78.40 2521.501 4" CONCRETE WALK SQ FT 9.00 SEGMENT 100 GENERAL AND REMOVAL STREET IMPROVEMENTS Page 1 of 2 AREA 2 - Lake Valentine Road Project Name Arden HIlls, Minnesota Project Number Item No. Item Unit Unit Price Est. Quantity Total Price SEGMENT 100 2531.618 TRUNCATED DOMES SQ FT 55.00 2564.537 INSTALL SALVAGED SIGNS, TYPE "C"EACH 120.00 2582.502 4" SOLID LINE - PAINT LIN FT 1.30 5,000.00 6,500.00 2582.502 4" DOUBLE YELLOW - PAINT LIN FT 2.10 2,500.00 5,250.00 2582.502 24" STOP LINE - PAINT LIN FT 12.20 2582.502 24" STOP LINE - EPOXY LIN FT 16.20 2582.503 ZEBRA CROSSWALK - PAINT SQ FT 6.60 2582.503 ZEBRA CROSSWALK - EPOXY SQ FT 8.25 SUBTOTAL - STREET IMPROVEMENTS 299,430$ CONTINGENCY (37%)110,789$ TOTAL - STREET IMPROVEMENTS 410,219$ 2104.501 REMOVE SEWER PIPE (SANITARY)LIN FT 6.55 2104.501 REMOVE SANITARY SERVICE PIPE LIN FT 5.80 2104.509 REMOVE MANHOLE EACH 725.00 2104.523 SALVAGE CASTING EACH 105.00 2503.601 TEMPORARY CONVEYANCE OF WASTEWATER LS --- 2105.602 DEWATERING - SANITARY SEWER EACH 85.00 2503.602 CONNECT TO EXISTING SANITARY SEWER EACH 1,900.00 2503.602 CONNECT TO EXISTING MANHOLE (SAN)EACH 1,595.00 2503.602 8" x 4" PVC WYE, SCHEDULE 40 EACH 184.00 2503.602 8" x 6" PVC WYE, SCHEDULE 40 EACH 248.50 2503.603 8" PVC PIPE SEWER (SANITARY SDR 35)LIN FT 52.00 2503.603 LINING SEWER PIPE 8" DIA LIN FT 25.00 2,750.00 68,750.00 2503.603 4" PVC SANITARY SERVICE PIPE (SCH 40)LIN FT 37.00 2503.603 6" PVC SANITARY SERVICE PIPE (SCH 40)LIN FT 40.00 2506.522 ADJUST FRAME AND RING CASTING EACH 1,075.00 2506.516 CASTING ASSEMBLY R-1733 (SELF SEAL LID)EACH 1,155.00 2506.602 CONSTRUCT SANITARY SEWER MANHOLE EACH 4,100.00 2506.603 CONSTRUCT SANITARY SEWER MH (EXTRA DEPTH)LIN FT 290.00 2506.603 CONSTRUCT OUTSIDE DROP LIN FT 855.00 2545.602 ADJUST HANDHOLE EACH 955.00 SUBTOTAL - SANITARY SEWER 68,750$ CONTINGENCY (30%)20,625$ TOTAL - SANTIARY SEWER 89,375$ SANITARY SEWER Page 2 of 2 Appendix H: Preliminary Assessment Map and Preliminary Assessment Roll City Project:2021 Pavement Management Project - Street and Utility Improvements Cost Units REU Amount Project No.:PW-21-0100 Full Depth Reclamation (FDR) Neighborhood:$250,637 58 $4,321 Date:July 1, 2020 Street Reconstruction Neighborhood $755,674 80 $9,446 Full Depth Reclamation (FDR) Lake Valentine Rd:$187,526 34 $5,515 PID OWNER NAME 1 OWNER NAME 2 OWNER STREET ADDRESS CITY/STATE ZIP CODE SINGLE-FAMILY REU PEOPOSED TOTAL ASSESSMENT 283023110023 1691 CRYSTAL AVE Gregory A Jones Sally A Jones 1691 Crystal Ave Arden Hills, MN 55112 1-FDR $0 - Assess. Policy 283023120024 4057 FAIRVIEW AVE N Pamela A Vancoevering Paul R Erickson 4057 Fairview Ave N Arden Hills, MN 55112 1-FDR $0 - Assess. Policy 283023120002 4050 FAIRVIEW AVE N Scott R Sorenson Colleen M Reed 4050 Fairview Ave N Arden Hills, MN 55112 1-FDR $0 - Assess. Policy 283023110028 3988 GLENVIEW AVE Russell D Rogers Jennifer M Rogers 3988 Glenview Ave Arden Hills, MN 55112 1-FDR $0 - Assess. Policy 213023430011 1812 JANET CT Judith L Borg 1812 Janet Ct Arden Hills, MN 55112 1-FDR $0 - Assess. Policy 283023110017 1683 LAKE VALENTINE RD Kay L Sorgatz 3800 Rustic Place Shoreview, MN 55126 1-FDR $5,515 283023110018 1677 LAKE VALENTINE RD Craig S Wilson Kristine J Wilson 1677 County Road F W Arden Hills, MN 55112 1-FDR $5,515 283023120050 1745 LAKE VALENTINE RD David Houston Beth A Houston 1745 Lake Valentine Rd Arden Hills, MN 55112 1-FDR $5,515 283023120004 1740 LAKE VALENTINE RD Joseph D Ricke Theresa H Martin 1740 County Road F W Arden Hills, MN 55112 1-FDR $5,515 283023120052 1761 LAKE VALENTINE RD Gene H Erickson Ginnie Bennett Breidenstein 1761 Lake Valentine Rd Arden Hills, MN 55112 1-FDR $5,515 213023430008 1779 LAKE VALENTINE RD Douglas C King Maikhanh H King 1779 Lake Valentine Rd Arden Hills, MN 55112 1-FDR $5,515 283023120009 1700 LAKE VALENTINE RD Bridget T Hogan Patrick C Hoye 1700 County Road F W Arden Hills, MN 55112 1-FDR $5,515 283023110019 1671 LAKE VALENTINE RD Kelly Matthias James R Matthias 1671 Lake Valentine Rd Arden Hills, MN 55112 1-FDR $5,515 283023110020 1661 LAKE VALENTINE RD Neil Nye Crystal M Nye 1661 Lake Valentine Rd Arden Hills, MN 55112 1-FDR $5,515 283023120023 1770 LAKE VALENTINE RD Ryan Price 1770 Lake Valentine Rd Arden Hills, MN 55112 1-FDR $5,515 283023120022 1814 LAKE VALENTINE RD David M Lawrence Mary C Lawrence 1814 County Road F W Arden Hills, MN 55112 1-FDR $5,515 283023120005 1732 LAKE VALENTINE RD Judith Ann Weigel 1732 Lake Valentine Rd Arden Hills, MN 55112 1-FDR $5,515 283023110021 1651 LAKE VALENTINE RD Paul Tavernier 1651 Lake Valentine Rd Arden Hills, MN 55112 1-FDR $5,515 283023210002 1900 LAKE VALENTINE RD Independent School District 621 4570 Victoria St N Shoreview, MN 55126 FDR Tax Exempt $79,942 283023120008 1708 LAKE VALENTINE RD Donald A Ciske Karen Ciske 1708 Lake Valentine Rd Arden Hills, MN 55112 1-FDR $5,515 213023430010 1795 LAKE VALENTINE RD Elizabeth A Garski 1795 Lake Valentine Rd Arden Hills, MN 55112 1-FDR $5,515 283023110016 1689 LAKE VALENTINE RD Marilyn A Bieger 1689 Lake Valentine Rd Arden Hills, MN 55112 1-FDR $5,515 283023120049 1741 LAKE VALENTINE RD Carl E Wilson 1741 County Road F W Arden Hills, MN 55112 1-FDR $5,515 283023140002 1650 LAKE VALENTINE RD City of Arden Hills 1245 Highway 96 W Arden Hills, MN 55112 4-FDR $22,060 283023110015 1703 LAKE VALENTINE RD Benjamin S Pomeroy Michelle L Pomeroy 1703 Lake Valentine Rd Arden Hills, MN 55112 1-FDR $5,515 283023120051 1755 LAKE VALENTINE RD Taiwo A Lawal Oladipu Lawal 1755 Lake Valentine Rd Arden Hills, MN 55112 1-FDR $5,515 283023120003 1748 LAKE VALENTINE RD Brandon C Anderson Amanda R Anderson 1748 Lake Valentine RD Arden Hills, MN 55112 1-FDR $5,515 283023120006 1724 LAKE VALENTINE RD Carl E Hosler 1724 Lake Valentine Rd Arden Hills, MN 55112 1-FDR $5,515 283023120007 1716 LAKE VALENTINE RD Joseph D Schwartzbauer 795 Watson Ave St Paul, MN 55102 1-FDR $5,515 213023430009 1785 LAKE VALENTINE RD Emelia Rogers Bradley Rogers 1785 Lake Valentine Rd Arden Hills, MN 55112 1-FDR $5,515 283023120048 1707 VALENTINE AVE Scott Heineman Trustee Kurt F Johnson Trustee 32108 Alvarado Blvd, Unit 381 Union City, CA 94587 1-FDR $0 - Assess. Policy 283023110031 1706 VALENTINE AVE Paras M Shah Nisha V Shah 1706 Valentine Ave Arden Hills, MN 55112 1-FDR $0 - Assess. Policy 333023340101 1933 COUNTY ROAD D W Michael Todd Gunderson 1933 County Road D W Arden Hills, MN 55112 TBD TBD - City Council 333023330077 1947 COUNTY ROAD D W Mark Seemann Kerri Seemann 1947 County Road D W Arden Hills, MN 55112 TBD TBD - City Council 333023340055 1866 EDGEWATER AVE Mitchell W Winiecki Andrea J Winiecki 1866 Edgewater Ave Arden Hills, MN 55112 1-FDR $4,321 333023340054 1874 EDGEWATER AVE Michael F Thury Linda M Thury 1874 Edgewater Ave Arden Hills, MN 55112 1-FDR $4,321 333023340053 1880 EDGEWATER AVE Isabel H Waryan 1880 Edgewater Ave Arden Hills, MN 55112 1-FDR $4,321 333023340036 1883 EDGEWATER AVE Wade Thomas Britnie Thomas 1883 Edgewater Ave Arden Hills, MN 55112 1-FDR $4,321 333023340052 1884 EDGEWATER AVE Teresa Ng Kelvin Chau 1884 Edgewater Ave Arden Hills, MN 55112 1-FDR $4,321 333023340037 1887 EDGEWATER AVE Harvey C Hansen Nancy J Hansen 1887 Edgewater Ave Arden Hills, MN 55112 1-FDR $4,321 333023340038 1895 EDGEWATER AVE Maureen R Nielsen 1895 Edgewater Ave Arden Hills, MN 55112 1-FDR $4,321 333023340051 1896 EDGEWATER AVE Christy K Otake 1896 Edgewater Ave Arden Hills, MN 55112 1-FDR $4,321 333023340050 1900 EDGEWATER AVE Rui Yu Baiyi Yu 1900 Edgewater Ave Arden Hills, MN 55112 1-FDR $4,321 333023340039 1901 EDGEWATER AVE Heidi Grayden 1901 Edgewater Ave Arden Hills, MN 55112 1-FDR $4,321 333023340040 1905 EDGEWATER AVE Brandon Rhoda 4409 Arden View Ct Arden Hills, MN 55112 1-FDR $4,321 333023340049 1908 EDGEWATER AVE Mary Theresa Hill 1908 Edgewater Ave Arden Hills, MN 55112 1-FDR $4,321 333023340048 1912 EDGEWATER AVE Christopher Schertner Sara Kidd 1912 Edgewater Ave Arden Hills, MN 55112 1-FDR $4,321 333023340041 1913 EDGEWATER AVE Bruce T Pearson Delores E Pearson 1913 Edgewater Ave Arden Hills, MN 55112 1-FDR $4,321 333023340042 1919 EDGEWATER AVE Paul A Motley Grace A Motley 1919 Edgewater Ave Arden Hills, MN 55112 1-FDR $4,321 333023340047 1920 EDGEWATER AVE Lucus John Reidenbach Cora Reidenbach 1920 Edgewater Ave Arden Hills, MN 55112 1-FDR $4,321 PROPERTY ADDRESS Assessment Roll - DRAFT - With Prior Avenue Costs Included Page 1 of 4 City Project:2021 Pavement Management Project - Street and Utility Improvements Cost Units REU Amount Project No.:PW-21-0100 Full Depth Reclamation (FDR) Neighborhood:$250,637 58 $4,321 Date:July 1, 2020 Street Reconstruction Neighborhood $755,674 80 $9,446 Full Depth Reclamation (FDR) Lake Valentine Rd:$187,526 34 $5,515 PID OWNER NAME 1 OWNER NAME 2 OWNER STREET ADDRESS CITY/STATE ZIP CODE SINGLE-FAMILY REU PEOPOSED TOTAL ASSESSMENTPROPERTY ADDRESS Assessment Roll - DRAFT - With Prior Avenue Costs Included 333023340043 1925 EDGEWATER AVE Timothy Abramson Ashley Abramson 1925 Edgewater Ave Arden Hills, MN 55112 1-FDR $4,321 333023340046 1926 EDGEWATER AVE Jessie M Belde 1926 Edgewater Ave Arden Hills, MN 55112 1-FDR $4,321 333023340044 1933 EDGEWATER AVE Christopher B Edgar Sara K Eliason 1933 Edgewater Ave Arden Hills, MN 55112 1-FDR $4,321 333023340045 1934 EDGEWATER AVE Kari J Hosmer 1934 Edgewater Ave Arden Hills, MN 55112 1-FDR $4,321 333023330019 1945 EDGEWATER AVE Scot A Hultberg Michelle M Hultberg 1945 Edgewater Ave Arden Hills, MN 55112 1-FDR $4,321 333023330045 1948 EDGEWATER AVE Mitchell H Bendix Linda H Barber 1948 Edgewater Ave Arden Hills, MN 55112 1-FDR $4,321 333023330044 1954 EDGEWATER AVE Karen Williams Robert Leo Williams 1954 Edgewater Ave Arden Hills, MN 55112 1-FDR $4,321 333023330020 1955 EDGEWATER AVE Timothy Tierney 1955 Edgewater Ave Arden Hills, MN 55112 1-FDR $4,321 333023330043 1960 EDGEWATER AVE Jason Schumann Leandra Warumzer 1960 Edgewater Ave Arden Hills, MN 55112 1-FDR $4,321 333023330021 1961 EDGEWATER AVE Hermansun LLC 4335 France Ave S Minneapolis, MN 55410 1-FDR $4,321 333023330042 1966 EDGEWATER AVE Rebecca Beek Tabor 1966 Edgewater Ave Arden Hills, MN 55112 1-FDR $4,321 333023330022 1967 EDGEWATER AVE Daniel R Crane Teresa A Crane 1967 Edgewater Ave Arden Hills, MN 55112 1-FDR $4,321 333023330023 1975 EDGEWATER AVE Douglas J Evink Trustee Valma L Evink Trustee 1975 Edgewater Ave Arden Hills, MN 55112 1-FDR $4,321 333023330041 1976 EDGEWATER AVE David L Mckinnon 1976 Edgewater Ave Arden Hills, MN 55112 1-FDR $4,321 333023330024 1983 EDGEWATER AVE Aaron Spindler Maria R Spindler 1983 Edgewater Ave Arden Hills, MN 55112 1-FDR $4,321 333023330040 1984 EDGEWATER AVE William P Jensen Susan B Jensen 1984 Edgewater Ave Arden Hills, MN 55112 1-FDR $4,321 333023330025 1991 EDGEWATER AVE Kirk D Hall Urbae Y Hall 1991 Edgewater Ave Arden Hills, MN 55112 1-FDR $4,321 333023330039 1992 EDGEWATER AVE James A Gruetzman Jacqualin R Gruetzman 1992 Edgewater Ave Arden Hills, MN 55112 1-FDR $4,321 333023330026 1999 EDGEWATER AVE Duane B Wiste Holly L Wiste 1999 Edgewater Ave Arden Hills, MN 55112 1-FDR $4,321 333023330038 2000 EDGEWATER AVE Jessica M Alm 2000 Edgewater Ave Arden Hills, MN 55112 1-FDR $4,321 333023330027 2005 EDGEWATER AVE Mark A Hoelscher 2005 Edgewater Ave Arden Hills, MN 55112 1-FDR $4,321 333023330037 2006 EDGEWATER AVE Noelle J Destrampe Mark R Destrampe 2006 Edgewater Ave Arden Hills, MN 55112 1-FDR $4,321 333023330028 2013 EDGEWATER AVE Donald K Wyland Trustee Carol J Noren Trustee 2013 Edgewater Ave Arden Hills, MN 55112 1-FDR $4,321 333023330036 2014 EDGEWATER AVE Carole J Young Victor G Young Jr 2014 Edgewater Ave Arden Hills, MN 55112 1-FDR $4,321 333023330029 2021 EDGEWATER AVE Richard C Fish Jeanne M Fish 2021 Edgewater Ave Arden Hills, MN 55112 1-FDR $4,321 333023330035 2022 EDGEWATER AVE David Motanya 2022 Edgewater Ave Arden Hills, MN 55112 1-FDR $4,321 333023330030 2027 EDGEWATER AVE Mark P Oneill Britney R Oneill 2027 Edgewater Ave Arden Hills, MN 55112 1-FDR $4,321 333023330034 2028 EDGEWATER AVE Robert J Morrissette Georganne Morrissette 2028 Edgewater Ave Arden Hills, MN 55112 1-FDR $4,321 333023330033 2032 EDGEWATER AVE Christopher Alex Kathleen Alex 2032 Edgewater Ave Arden Hills, MN 55112 1-FDR $4,321 333023340071 1916 GLEN PAUL AVE Roy A Ambli Joan A Ambli 1916 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $9,446 333023340073 1904 GLEN PAUL AVE Melissa M Atwood Reichert Mark A Reichert 1904 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $9,446 333023340081 1860 GLEN PAUL AVE Patricia L Beaudry 1960 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $9,446 333023340074 1900 GLEN PAUL AVE Lynnette R Gutzman Donahue 1900 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $9,446 333023340080 1866 GLEN PAUL AVE Jenni C Schoppers 1866 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $9,446 333023340066 1921 GLEN PAUL AVE Todd C Rose 924 James Ave St Paul, MN 55102 1-Reconstruct $9,446 333023340067 1927 GLEN PAUL AVE James T Wolters Julie R Wolters 1927 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $9,446 333023340056 1863 GLEN PAUL AVE Jarrett Holbrook Barbara C Holbrook 1863 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $9,446 333023330047 1955 GLEN PAUL AVE John Gray Rock Teresa Gonske 1955 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $9,446 333023330049 1967 GLEN PAUL AVE James W Sommerfeld Mary R Sommerfeld 1970 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $9,446 333023330062 2026 GLEN PAUL AVE Kimberly L Held Bradley S Held 2026 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $9,446 333023330057 2015 GLEN PAUL AVE Edward A Gruening Amie L Andert 2015 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $9,446 333023330059 2027 GLEN PAUL AVE Daniel C Mcdougall Susan J Mcdougall 2027 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $9,446 333023330069 1986 GLEN PAUL AVE Ernest C Hunt Melinda B Hunt 1986 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $9,446 333023330066 2002 GLEN PAUL AVE Monica R Groves 2002 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $9,446 333023330063 2020 GLEN PAUL AVE Melanie S Henderson 2020 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $9,446 333023330070 1980 GLEN PAUL AVE Michael B Moriarty Dorothy K Moriarty 1980 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $9,446 333023340082 1854 GLEN PAUL AVE Brianna Erickson Travis Erickson 1854 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $9,446 333023340072 1910 GLEN PAUL AVE Alice M Peters Le 1303 8th Ln Anoka, MN 55303 1-Reconstruct $9,446 333023340078 1882 GLEN PAUL AVE Steven A Henkel Victoria K Henkel 1882 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $9,446 333023340077 1886 GLEN PAUL AVE Gary Habiger Christine Habiger 1886 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $9,446 333023340076 1890 GLEN PAUL AVE Eli Eschenbauch Catherine M Eschenbauch 1890 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $9,446 Page 2 of 4 City Project:2021 Pavement Management Project - Street and Utility Improvements Cost Units REU Amount Project No.:PW-21-0100 Full Depth Reclamation (FDR) Neighborhood:$250,637 58 $4,321 Date:July 1, 2020 Street Reconstruction Neighborhood $755,674 80 $9,446 Full Depth Reclamation (FDR) Lake Valentine Rd:$187,526 34 $5,515 PID OWNER NAME 1 OWNER NAME 2 OWNER STREET ADDRESS CITY/STATE ZIP CODE SINGLE-FAMILY REU PEOPOSED TOTAL ASSESSMENTPROPERTY ADDRESS Assessment Roll - DRAFT - With Prior Avenue Costs Included 333023340075 1896 GLEN PAUL AVE Robert H Carley Martha R Hanson Carley 1896 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $9,446 333023340083 1850 GLEN PAUL AVE Bret D Latimer Naomi J Latimer 1850 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $9,446 333023340064 1911 GLEN PAUL AVE Paul W Ruppel 1911 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $9,446 333023340068 1933 GLEN PAUL AVE Brian J Schmidt 1933 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $9,446 333023330048 1961 GLEN PAUL AVE Neal R Sautbine Linda A Farnham 1961 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $9,446 333023330076 1936 GLEN PAUL AVE Michael P Gaulke Rachel Lynn Gaulke 1936 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $9,446 333023330073 1966 GLEN PAUL AVE Sharon Oen 1966 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $9,446 333023330067 1998 GLEN PAUL AVE Lois A Johnson Tr 1998 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $9,446 333023330065 2008 GLEN PAUL AVE Donald L Mangen Michelle M Mangen 2008 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $9,446 333023330051 1975 GLEN PAUL AVE Jeanne V Anderson 1975 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $9,446 333023330050 1971 GLEN PAUL AVE Brendan D Leahy Caroline G Leahy 1971 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $9,446 333023330052 1979 GLEN PAUL AVE Leonard J Theisen Jill T Theisen 1979 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $9,446 333023340069 1932 GLEN PAUL AVE Steven Smilanich 1932 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $9,446 333023340059 1875 GLEN PAUL AVE Raymond A Norrgard Janet A Norrgard 24717 Rose View Dr Dalton, MN 56324 1-Reconstruct $9,446 333023340063 1905 GLEN PAUL AVE Jason Peters Amy M Peters 1905 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $9,446 333023340065 1915 GLEN PAUL AVE Bartolome Cortes Gutierrez Carie Cortes Osby 1915 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $9,446 333023330074 1960 GLEN PAUL AVE Alexander M Kolmer Cara R Kolmer 1960 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $9,446 333023330075 1954 GLEN PAUL AVE Rachel M Brisson Nicholas E Brisson 1954 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $9,446 333023330056 2009 GLEN PAUL AVE Wingspan Life Resources 30 Plato Bvd W St Paul, MN 55107 1-Reconstruct $9,446 333023330055 1991 GLEN PAUL AVE Rahul C Shah 1991 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $9,446 333023340070 1928 GLEN PAUL AVE Robert F Karnitz 1928 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $9,446 333023340079 1870 GLEN PAUL AVE Dior Consulting LLC 7610 York Ave S, Unit 3204 Edina, MN 55435 1-Reconstruct $9,446 333023340061 1889 GLEN PAUL AVE Mark S Bergman Yen T Bergman 1889 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $9,446 333023340060 1883 GLEN PAUL AVE Aaron D Willford Jennifer K Willford 1883 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $9,446 333023340058 1871 GLEN PAUL AVE David B Wunderlich Juanita L Wunderlich 1871 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $9,446 333023340057 1867 GLEN PAUL AVE Thomas W Whittles 1867 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $9,446 333023340062 1897 GLEN PAUL AVE Jenelle L C Hastings 1897 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $9,446 333023330046 1945 GLEN PAUL AVE Vincent C Linders Trustee Carol J Linders Trustee 1945 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $9,446 333023330054 1985 GLEN PAUL AVE Jodi Reed Viken Reanne Reed Viken 1985 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $9,446 333023330058 2021 GLEN PAUL AVE Christopher J Sanders 2021 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $9,446 333023330068 1992 GLEN PAUL AVE Scott E Hawkins Kate J Hawkins 1992 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $9,446 333023330072 1970 GLEN PAUL AVE James W Sommerfeld Mary R Sommerfeld 1970 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $9,446 333023330061 2030 GLEN PAUL AVE Mark Mcguire Ruth Mcguire 2030 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $9,446 333023330064 2014 GLEN PAUL AVE Monte R Arhart 2014 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $9,446 333023330071 1976 GLEN PAUL AVE Christopher L Dadisman Sarah A Dadisman 1976 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $9,446 333023330053 1981 GLEN PAUL AVE Patrick Jorgenson Emma Czeck 1981 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $9,446 333023340035 1890 JERROLD AVE Jon A Cloutier Karen J Cloutier 1890 Jerrold Avenue Arden Hills, MN 55112 1-Reconstruct $9,446 333023340021 1895 JERROLD AVE Matthew Timp Huong Timp 1895 Jerrold Avenue Arden Hills, MN 55112 1-Reconstruct $9,446 333023340034 1896 JERROLD AVE David G Anderson Virginia M Andersion 1896 Jerrold Avenue Arden Hills, MN 55112 1-Reconstruct $9,446 333023340033 1900 JERROLD AVE Kenneth R Tate Paula G Tate 1900 Jerrold Avenue Arden Hills, MN 55112 1-Reconstruct $9,446 333023340022 1901 JERROLD AVE James E Timp Tracy Timp 1901 Jerrold Avenue Arden Hills, MN 55112 1-Reconstruct $9,446 333023340023 1905 JERROLD AVE Donald E Dornfeld JR 1905 Jerrold Avenue Arden Hills, MN 55112 1-Reconstruct $9,446 333023340032 1906 JERROLD AVE Joseph S Hayden Darlene A Hayden 1906 Jerrold Avenue Arden Hills, MN 55112 1-Reconstruct $9,446 333023340031 1912 JERROLD AVE Aaron J Starr Emma K Starr 1912 Jerrold Avenue Arden Hills, MN 55112 1-Reconstruct $9,446 333023340024 1913 JERROLD AVE Raymond M LeClair Nancy A LeClair 1913 Jerrold Avenue Arden Hills, MN 55112 1-Reconstruct $9,446 333023340030 1920 JERROLD AVE Michael W Hagedorn Jane Hagedorn 1920 Jerrold Avenue Arden Hills, MN 55112 1-Reconstruct $9,446 333023340025 1921 JERROLD AVE Daniel M Altstatt Dawn M Altstatt 1921 Jerrold Avenue Arden Hills, MN 55112 1-Reconstruct $9,446 333023340026 1925 JERROLD AVE Gerald L McCauley Peggy A McCauley 1925 Jerrold Avenue Arden Hills, MN 55112 1-Reconstruct $9,446 333023340029 1926 JERROLD AVE Bryan H Johnson Janet L Johnson 1926 Jerrold Avenue Arden Hills, MN 55112 1-Reconstruct $9,446 333023340027 1929 JERROLD AVE Keith A Bateman Laura B Bateman 1929 Jerrold Avenue Arden Hills, MN 55112 1-Reconstruct $9,446 333023340028 1934 JERROLD AVE Geraldine P Huber 1934 Jerrold Avenue Arden Hills, MN 55112 1-Reconstruct $9,446 Page 3 of 4 City Project:2021 Pavement Management Project - Street and Utility Improvements Cost Units REU Amount Project No.:PW-21-0100 Full Depth Reclamation (FDR) Neighborhood:$250,637 58 $4,321 Date:July 1, 2020 Street Reconstruction Neighborhood $755,674 80 $9,446 Full Depth Reclamation (FDR) Lake Valentine Rd:$187,526 34 $5,515 PID OWNER NAME 1 OWNER NAME 2 OWNER STREET ADDRESS CITY/STATE ZIP CODE SINGLE-FAMILY REU PEOPOSED TOTAL ASSESSMENTPROPERTY ADDRESS Assessment Roll - DRAFT - With Prior Avenue Costs Included 333023330001 1947 JERROLD AVE David V Hencir Stephanie A Hencir 1947 Jerrold Avenue Arden Hills, MN 55112 1-Reconstruct $9,446 333023330018 1950 JERROLD AVE Debra S Lane 1950 Jerrold Avenue Arden Hills, MN 55112 1-Reconstruct $9,446 333023330017 1954 JERROLD AVE Kathleen M Obrien 1954 Jerrold Avenue Arden Hills, MN 55112 1-Reconstruct $9,446 333023330016 1960 JERROLD AVE Robert M Stupar Jeanne M Stupar 1960 Jerrold Avenue Arden Hills, MN 55112 1-Reconstruct $9,446 333023330002 1961 JERROLD AVE Steven C Olson Trustee Kristi A Olson Trustee 1961 Jerrold Avenue Arden Hills, MN 55112 1-Reconstruct $9,446 333023330015 1966 JERROLD AVE Kevin S Enberg Tina M Enberg 1966 Jerrold Avenue Arden Hills, MN 55112 1-Reconstruct $9,446 333023330003 1975 JERROLD AVE David Speed Lynne Speed 1975 Jerrold Avenue Arden Hills, MN 55112 1-Reconstruct $9,446 333023330014 1976 JERROLD AVE James D Marshik Mary A Marshik 1976 Jerrold Avenue Arden Hills, MN 55112 1-FDR $4,321 333023330004 1977 JERROLD AVE Scott Prihoda Sarah Prihoda 1977 Jerrold Avenue Arden Hills, MN 55112 1-FDR $4,321 333023330013 1984 JERROLD AVE Matthew Hamilton 1984 Jerrold Avenue Arden Hills, MN 55112 1-FDR $4,321 333023330005 1985 JERROLD AVE Daniel D Smith Trustee Kristine K Smith Trustee 1985 Jerrold Avenue Arden Hills, MN 55112 1-FDR $4,321 333023320017 1989 JERROLD AVE Kelby Wane Souhrada Sarah Souhrada 1989 Jerrold Avenue Arden Hills, MN 55112 1-FDR $4,321 333023330012 1990 JERROLD AVE Christopher C Rogers Trustee Debra K Cariveau-Rogers Trustee 1990 Jerrold Avenue Arden Hills, MN 55112 1-FDR $4,321 333023320016 1991 JERROLD AVE Wallace B Olson Jr Nancy S Olson 1991 Jerrold Avenue Arden Hills, MN 55112 1-FDR $4,321 333023330006 1995 JERROLD AVE Robert Williams II Claire Williams 1995 Jerrold Avenue Arden Hills, MN 55112 1-FDR $4,321 333023330007 1999 JERROLD AVE Delon L Jentz Rachel P Jentz 1999 Jerrold Avenue Arden Hills, MN 55112 1-FDR $4,321 333023330011 2000 JERROLD AVE Wayne C Nelson Teresa F Nelson 2000 Jerrold Avenue Arden Hills, MN 55112 1-FDR $4,321 333023330010 2008 JERROLD AVE Peter Song-Ho Hill TR Christina E Hill TR 2008 Jerrold Avenue Arden Hills, MN 55112 1-FDR $4,321 333023330009 2016 JERROLD AVE Kent R Literski Linda E Literski 2016 Jerrold Avenue Arden Hills, MN 55112 1-FDR $4,321 333023330008 2017 JERROLD AVE David F Johnson Trustee Katherine M Johnson Trustee 2017 Jerrold Avenue Arden Hills, MN 55112 1-FDR $4,321 Page 4 of 4 City Project:2021 Pavement Management Project - Street and Utility Improvements Cost Units REU Amount Project No.:PW-21-0100 Full Depth Reclamation (FDR) Neighborhood:$173,085 58 $2,984 Date:July 1, 2020 Street Reconstruction Neighborhood $648,579 80 $8,107 Full Depth Reclamation (FDR) Lake Valentine Rd:$187,526 34 $5,515 PID OWNER NAME 1 OWNER NAME 2 OWNER STREET ADDRESS CITY/STATE ZIP CODE SINGLE-FAMILY REU PEOPOSED TOTAL ASSESSMENT 283023110023 1691 CRYSTAL AVE Gregory A Jones Sally A Jones 1691 Crystal Ave Arden Hills, MN 55112 1-FDR $0 - Assess. Policy 283023120024 4057 FAIRVIEW AVE N Pamela A Vancoevering Paul R Erickson 4057 Fairview Ave N Arden Hills, MN 55112 1-FDR $0 - Assess. Policy 283023120002 4050 FAIRVIEW AVE N Scott R Sorenson Colleen M Reed 4050 Fairview Ave N Arden Hills, MN 55112 1-FDR $0 - Assess. Policy 283023110028 3988 GLENVIEW AVE Russell D Rogers Jennifer M Rogers 3988 Glenview Ave Arden Hills, MN 55112 1-FDR $0 - Assess. Policy 213023430011 1812 JANET CT Judith L Borg 1812 Janet Ct Arden Hills, MN 55112 1-FDR $0 - Assess. Policy 283023110017 1683 LAKE VALENTINE RD Kay L Sorgatz 3800 Rustic Place Shoreview, MN 55126 1-FDR $5,515 283023110018 1677 LAKE VALENTINE RD Craig S Wilson Kristine J Wilson 1677 County Road F W Arden Hills, MN 55112 1-FDR $5,515 283023120050 1745 LAKE VALENTINE RD David Houston Beth A Houston 1745 Lake Valentine Rd Arden Hills, MN 55112 1-FDR $5,515 283023120004 1740 LAKE VALENTINE RD Joseph D Ricke Theresa H Martin 1740 County Road F W Arden Hills, MN 55112 1-FDR $5,515 283023120052 1761 LAKE VALENTINE RD Gene H Erickson Ginnie Bennett Breidenstein 1761 Lake Valentine Rd Arden Hills, MN 55112 1-FDR $5,515 213023430008 1779 LAKE VALENTINE RD Douglas C King Maikhanh H King 1779 Lake Valentine Rd Arden Hills, MN 55112 1-FDR $5,515 283023120009 1700 LAKE VALENTINE RD Bridget T Hogan Patrick C Hoye 1700 County Road F W Arden Hills, MN 55112 1-FDR $5,515 283023110019 1671 LAKE VALENTINE RD Kelly Matthias James R Matthias 1671 Lake Valentine Rd Arden Hills, MN 55112 1-FDR $5,515 283023110020 1661 LAKE VALENTINE RD Neil Nye Crystal M Nye 1661 Lake Valentine Rd Arden Hills, MN 55112 1-FDR $5,515 283023120023 1770 LAKE VALENTINE RD Ryan Price 1770 Lake Valentine Rd Arden Hills, MN 55112 1-FDR $5,515 283023120022 1814 LAKE VALENTINE RD David M Lawrence Mary C Lawrence 1814 County Road F W Arden Hills, MN 55112 1-FDR $5,515 283023120005 1732 LAKE VALENTINE RD Judith Ann Weigel 1732 Lake Valentine Rd Arden Hills, MN 55112 1-FDR $5,515 283023110021 1651 LAKE VALENTINE RD Paul Tavernier 1651 Lake Valentine Rd Arden Hills, MN 55112 1-FDR $5,515 283023210002 1900 LAKE VALENTINE RD Independent School District 621 4570 Victoria St N Shoreview, MN 55126 FDR Tax Exempt $79,942 283023120008 1708 LAKE VALENTINE RD Donald A Ciske Karen Ciske 1708 Lake Valentine Rd Arden Hills, MN 55112 1-FDR $5,515 213023430010 1795 LAKE VALENTINE RD Elizabeth A Garski 1795 Lake Valentine Rd Arden Hills, MN 55112 1-FDR $5,515 283023110016 1689 LAKE VALENTINE RD Marilyn A Bieger 1689 Lake Valentine Rd Arden Hills, MN 55112 1-FDR $5,515 283023120049 1741 LAKE VALENTINE RD Carl E Wilson 1741 County Road F W Arden Hills, MN 55112 1-FDR $5,515 283023140002 1650 LAKE VALENTINE RD City of Arden Hills 1245 Highway 96 W Arden Hills, MN 55112 4-FDR $22,060 283023110015 1703 LAKE VALENTINE RD Benjamin S Pomeroy Michelle L Pomeroy 1703 Lake Valentine Rd Arden Hills, MN 55112 1-FDR $5,515 283023120051 1755 LAKE VALENTINE RD Taiwo A Lawal Oladipu Lawal 1755 Lake Valentine Rd Arden Hills, MN 55112 1-FDR $5,515 283023120003 1748 LAKE VALENTINE RD Brandon C Anderson Amanda R Anderson 1748 Lake Valentine RD Arden Hills, MN 55112 1-FDR $5,515 283023120006 1724 LAKE VALENTINE RD Carl E Hosler 1724 Lake Valentine Rd Arden Hills, MN 55112 1-FDR $5,515 283023120007 1716 LAKE VALENTINE RD Joseph D Schwartzbauer 795 Watson Ave St Paul, MN 55102 1-FDR $5,515 213023430009 1785 LAKE VALENTINE RD Emelia Rogers Bradley Rogers 1785 Lake Valentine Rd Arden Hills, MN 55112 1-FDR $5,515 283023120048 1707 VALENTINE AVE Scott Heineman Trustee Kurt F Johnson Trustee 32108 Alvarado Blvd, Unit 381 Union City, CA 94587 1-FDR $0 - Assess. Policy 283023110031 1706 VALENTINE AVE Paras M Shah Nisha V Shah 1706 Valentine Ave Arden Hills, MN 55112 1-FDR $0 - Assess. Policy 333023340101 1933 COUNTY ROAD D W Michael Todd Gunderson 1933 County Road D W Arden Hills, MN 55112 TBD TBD - City Council 333023330077 1947 COUNTY ROAD D W Mark Seemann Kerri Seemann 1947 County Road D W Arden Hills, MN 55112 TBD TBD - City Council 333023340055 1866 EDGEWATER AVE Mitchell W Winiecki Andrea J Winiecki 1866 Edgewater Ave Arden Hills, MN 55112 1-FDR $2,984 333023340054 1874 EDGEWATER AVE Michael F Thury Linda M Thury 1874 Edgewater Ave Arden Hills, MN 55112 1-FDR $2,984 333023340053 1880 EDGEWATER AVE Isabel H Waryan 1880 Edgewater Ave Arden Hills, MN 55112 1-FDR $2,984 333023340036 1883 EDGEWATER AVE Wade Thomas Britnie Thomas 1883 Edgewater Ave Arden Hills, MN 55112 1-FDR $2,984 333023340052 1884 EDGEWATER AVE Teresa Ng Kelvin Chau 1884 Edgewater Ave Arden Hills, MN 55112 1-FDR $2,984 333023340037 1887 EDGEWATER AVE Harvey C Hansen Nancy J Hansen 1887 Edgewater Ave Arden Hills, MN 55112 1-FDR $2,984 333023340038 1895 EDGEWATER AVE Maureen R Nielsen 1895 Edgewater Ave Arden Hills, MN 55112 1-FDR $2,984 333023340051 1896 EDGEWATER AVE Christy K Otake 1896 Edgewater Ave Arden Hills, MN 55112 1-FDR $2,984 333023340050 1900 EDGEWATER AVE Rui Yu Baiyi Yu 1900 Edgewater Ave Arden Hills, MN 55112 1-FDR $2,984 333023340039 1901 EDGEWATER AVE Heidi Grayden 1901 Edgewater Ave Arden Hills, MN 55112 1-FDR $2,984 333023340040 1905 EDGEWATER AVE Brandon Rhoda 4409 Arden View Ct Arden Hills, MN 55112 1-FDR $2,984 333023340049 1908 EDGEWATER AVE Mary Theresa Hill 1908 Edgewater Ave Arden Hills, MN 55112 1-FDR $2,984 333023340048 1912 EDGEWATER AVE Christopher Schertner Sara Kidd 1912 Edgewater Ave Arden Hills, MN 55112 1-FDR $2,984 333023340041 1913 EDGEWATER AVE Bruce T Pearson Delores E Pearson 1913 Edgewater Ave Arden Hills, MN 55112 1-FDR $2,984 333023340042 1919 EDGEWATER AVE Paul A Motley Grace A Motley 1919 Edgewater Ave Arden Hills, MN 55112 1-FDR $2,984 333023340047 1920 EDGEWATER AVE Lucus John Reidenbach Cora Reidenbach 1920 Edgewater Ave Arden Hills, MN 55112 1-FDR $2,984 Assessment Roll - DRAFT - Not Including Costs for Prior Avenue PROPERTY ADDRESS Page 1 of 4 City Project:2021 Pavement Management Project - Street and Utility Improvements Cost Units REU Amount Project No.:PW-21-0100 Full Depth Reclamation (FDR) Neighborhood:$173,085 58 $2,984 Date:July 1, 2020 Street Reconstruction Neighborhood $648,579 80 $8,107 Full Depth Reclamation (FDR) Lake Valentine Rd:$187,526 34 $5,515 PID OWNER NAME 1 OWNER NAME 2 OWNER STREET ADDRESS CITY/STATE ZIP CODE SINGLE-FAMILY REU PEOPOSED TOTAL ASSESSMENT Assessment Roll - DRAFT - Not Including Costs for Prior Avenue PROPERTY ADDRESS 333023340043 1925 EDGEWATER AVE Timothy Abramson Ashley Abramson 1925 Edgewater Ave Arden Hills, MN 55112 1-FDR $2,984 333023340046 1926 EDGEWATER AVE Jessie M Belde 1926 Edgewater Ave Arden Hills, MN 55112 1-FDR $2,984 333023340044 1933 EDGEWATER AVE Christopher B Edgar Sara K Eliason 1933 Edgewater Ave Arden Hills, MN 55112 1-FDR $2,984 333023340045 1934 EDGEWATER AVE Kari J Hosmer 1934 Edgewater Ave Arden Hills, MN 55112 1-FDR $2,984 333023330019 1945 EDGEWATER AVE Scot A Hultberg Michelle M Hultberg 1945 Edgewater Ave Arden Hills, MN 55112 1-FDR $2,984 333023330045 1948 EDGEWATER AVE Mitchell H Bendix Linda H Barber 1948 Edgewater Ave Arden Hills, MN 55112 1-FDR $2,984 333023330044 1954 EDGEWATER AVE Karen Williams Robert Leo Williams 1954 Edgewater Ave Arden Hills, MN 55112 1-FDR $2,984 333023330020 1955 EDGEWATER AVE Timothy Tierney 1955 Edgewater Ave Arden Hills, MN 55112 1-FDR $2,984 333023330043 1960 EDGEWATER AVE Jason Schumann Leandra Warumzer 1960 Edgewater Ave Arden Hills, MN 55112 1-FDR $2,984 333023330021 1961 EDGEWATER AVE Hermansun LLC 4335 France Ave S Minneapolis, MN 55410 1-FDR $2,984 333023330042 1966 EDGEWATER AVE Rebecca Beek Tabor 1966 Edgewater Ave Arden Hills, MN 55112 1-FDR $2,984 333023330022 1967 EDGEWATER AVE Daniel R Crane Teresa A Crane 1967 Edgewater Ave Arden Hills, MN 55112 1-FDR $2,984 333023330023 1975 EDGEWATER AVE Douglas J Evink Trustee Valma L Evink Trustee 1975 Edgewater Ave Arden Hills, MN 55112 1-FDR $2,984 333023330041 1976 EDGEWATER AVE David L Mckinnon 1976 Edgewater Ave Arden Hills, MN 55112 1-FDR $2,984 333023330024 1983 EDGEWATER AVE Aaron Spindler Maria R Spindler 1983 Edgewater Ave Arden Hills, MN 55112 1-FDR $2,984 333023330040 1984 EDGEWATER AVE William P Jensen Susan B Jensen 1984 Edgewater Ave Arden Hills, MN 55112 1-FDR $2,984 333023330025 1991 EDGEWATER AVE Kirk D Hall Urbae Y Hall 1991 Edgewater Ave Arden Hills, MN 55112 1-FDR $2,984 333023330039 1992 EDGEWATER AVE James A Gruetzman Jacqualin R Gruetzman 1992 Edgewater Ave Arden Hills, MN 55112 1-FDR $2,984 333023330026 1999 EDGEWATER AVE Duane B Wiste Holly L Wiste 1999 Edgewater Ave Arden Hills, MN 55112 1-FDR $2,984 333023330038 2000 EDGEWATER AVE Jessica M Alm 2000 Edgewater Ave Arden Hills, MN 55112 1-FDR $2,984 333023330027 2005 EDGEWATER AVE Mark A Hoelscher 2005 Edgewater Ave Arden Hills, MN 55112 1-FDR $2,984 333023330037 2006 EDGEWATER AVE Noelle J Destrampe Mark R Destrampe 2006 Edgewater Ave Arden Hills, MN 55112 1-FDR $2,984 333023330028 2013 EDGEWATER AVE Donald K Wyland Trustee Carol J Noren Trustee 2013 Edgewater Ave Arden Hills, MN 55112 1-FDR $2,984 333023330036 2014 EDGEWATER AVE Carole J Young Victor G Young Jr 2014 Edgewater Ave Arden Hills, MN 55112 1-FDR $2,984 333023330029 2021 EDGEWATER AVE Richard C Fish Jeanne M Fish 2021 Edgewater Ave Arden Hills, MN 55112 1-FDR $2,984 333023330035 2022 EDGEWATER AVE David Motanya 2022 Edgewater Ave Arden Hills, MN 55112 1-FDR $2,984 333023330030 2027 EDGEWATER AVE Mark P Oneill Britney R Oneill 2027 Edgewater Ave Arden Hills, MN 55112 1-FDR $2,984 333023330034 2028 EDGEWATER AVE Robert J Morrissette Georganne Morrissette 2028 Edgewater Ave Arden Hills, MN 55112 1-FDR $2,984 333023330033 2032 EDGEWATER AVE Christopher Alex Kathleen Alex 2032 Edgewater Ave Arden Hills, MN 55112 1-FDR $2,984 333023340071 1916 GLEN PAUL AVE Roy A Ambli Joan A Ambli 1916 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $8,107 333023340073 1904 GLEN PAUL AVE Melissa M Atwood Reichert Mark A Reichert 1904 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $8,107 333023340081 1860 GLEN PAUL AVE Patricia L Beaudry 1960 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $8,107 333023340074 1900 GLEN PAUL AVE Lynnette R Gutzman Donahue 1900 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $8,107 333023340080 1866 GLEN PAUL AVE Jenni C Schoppers 1866 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $8,107 333023340066 1921 GLEN PAUL AVE Todd C Rose 924 James Ave St Paul, MN 55102 1-Reconstruct $8,107 333023340067 1927 GLEN PAUL AVE James T Wolters Julie R Wolters 1927 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $8,107 333023340056 1863 GLEN PAUL AVE Jarrett Holbrook Barbara C Holbrook 1863 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $8,107 333023330047 1955 GLEN PAUL AVE John Gray Rock Teresa Gonske 1955 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $8,107 333023330049 1967 GLEN PAUL AVE James W Sommerfeld Mary R Sommerfeld 1970 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $8,107 333023330062 2026 GLEN PAUL AVE Kimberly L Held Bradley S Held 2026 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $8,107 333023330057 2015 GLEN PAUL AVE Edward A Gruening Amie L Andert 2015 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $8,107 333023330059 2027 GLEN PAUL AVE Daniel C Mcdougall Susan J Mcdougall 2027 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $8,107 333023330069 1986 GLEN PAUL AVE Ernest C Hunt Melinda B Hunt 1986 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $8,107 333023330066 2002 GLEN PAUL AVE Monica R Groves 2002 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $8,107 333023330063 2020 GLEN PAUL AVE Melanie S Henderson 2020 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $8,107 333023330070 1980 GLEN PAUL AVE Michael B Moriarty Dorothy K Moriarty 1980 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $8,107 333023340082 1854 GLEN PAUL AVE Brianna Erickson Travis Erickson 1854 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $8,107 333023340072 1910 GLEN PAUL AVE Alice M Peters Le 1303 8th Ln Anoka, MN 55303 1-Reconstruct $8,107 333023340078 1882 GLEN PAUL AVE Steven A Henkel Victoria K Henkel 1882 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $8,107 333023340077 1886 GLEN PAUL AVE Gary Habiger Christine Habiger 1886 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $8,107 333023340076 1890 GLEN PAUL AVE Eli Eschenbauch Catherine M Eschenbauch 1890 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $8,107 Page 2 of 4 City Project:2021 Pavement Management Project - Street and Utility Improvements Cost Units REU Amount Project No.:PW-21-0100 Full Depth Reclamation (FDR) Neighborhood:$173,085 58 $2,984 Date:July 1, 2020 Street Reconstruction Neighborhood $648,579 80 $8,107 Full Depth Reclamation (FDR) Lake Valentine Rd:$187,526 34 $5,515 PID OWNER NAME 1 OWNER NAME 2 OWNER STREET ADDRESS CITY/STATE ZIP CODE SINGLE-FAMILY REU PEOPOSED TOTAL ASSESSMENT Assessment Roll - DRAFT - Not Including Costs for Prior Avenue PROPERTY ADDRESS 333023340075 1896 GLEN PAUL AVE Robert H Carley Martha R Hanson Carley 1896 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $8,107 333023340083 1850 GLEN PAUL AVE Bret D Latimer Naomi J Latimer 1850 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $8,107 333023340064 1911 GLEN PAUL AVE Paul W Ruppel 1911 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $8,107 333023340068 1933 GLEN PAUL AVE Brian J Schmidt 1933 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $8,107 333023330048 1961 GLEN PAUL AVE Neal R Sautbine Linda A Farnham 1961 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $8,107 333023330076 1936 GLEN PAUL AVE Michael P Gaulke Rachel Lynn Gaulke 1936 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $8,107 333023330073 1966 GLEN PAUL AVE Sharon Oen 1966 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $8,107 333023330067 1998 GLEN PAUL AVE Lois A Johnson Tr 1998 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $8,107 333023330065 2008 GLEN PAUL AVE Donald L Mangen Michelle M Mangen 2008 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $8,107 333023330051 1975 GLEN PAUL AVE Jeanne V Anderson 1975 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $8,107 333023330050 1971 GLEN PAUL AVE Brendan D Leahy Caroline G Leahy 1971 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $8,107 333023330052 1979 GLEN PAUL AVE Leonard J Theisen Jill T Theisen 1979 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $8,107 333023340069 1932 GLEN PAUL AVE Steven Smilanich 1932 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $8,107 333023340059 1875 GLEN PAUL AVE Raymond A Norrgard Janet A Norrgard 24717 Rose View Dr Dalton, MN 56324 1-Reconstruct $8,107 333023340063 1905 GLEN PAUL AVE Jason Peters Amy M Peters 1905 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $8,107 333023340065 1915 GLEN PAUL AVE Bartolome Cortes Gutierrez Carie Cortes Osby 1915 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $8,107 333023330074 1960 GLEN PAUL AVE Alexander M Kolmer Cara R Kolmer 1960 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $8,107 333023330075 1954 GLEN PAUL AVE Rachel M Brisson Nicholas E Brisson 1954 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $8,107 333023330056 2009 GLEN PAUL AVE Wingspan Life Resources 30 Plato Bvd W St Paul, MN 55107 1-Reconstruct $8,107 333023330055 1991 GLEN PAUL AVE Rahul C Shah 1991 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $8,107 333023340070 1928 GLEN PAUL AVE Robert F Karnitz 1928 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $8,107 333023340079 1870 GLEN PAUL AVE Dior Consulting LLC 7610 York Ave S, Unit 3204 Edina, MN 55435 1-Reconstruct $8,107 333023340061 1889 GLEN PAUL AVE Mark S Bergman Yen T Bergman 1889 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $8,107 333023340060 1883 GLEN PAUL AVE Aaron D Willford Jennifer K Willford 1883 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $8,107 333023340058 1871 GLEN PAUL AVE David B Wunderlich Juanita L Wunderlich 1871 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $8,107 333023340057 1867 GLEN PAUL AVE Thomas W Whittles 1867 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $8,107 333023340062 1897 GLEN PAUL AVE Jenelle L C Hastings 1897 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $8,107 333023330046 1945 GLEN PAUL AVE Vincent C Linders Trustee Carol J Linders Trustee 1945 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $8,107 333023330054 1985 GLEN PAUL AVE Jodi Reed Viken Reanne Reed Viken 1985 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $8,107 333023330058 2021 GLEN PAUL AVE Christopher J Sanders 2021 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $8,107 333023330068 1992 GLEN PAUL AVE Scott E Hawkins Kate J Hawkins 1992 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $8,107 333023330072 1970 GLEN PAUL AVE James W Sommerfeld Mary R Sommerfeld 1970 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $8,107 333023330061 2030 GLEN PAUL AVE Mark Mcguire Ruth Mcguire 2030 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $8,107 333023330064 2014 GLEN PAUL AVE Monte R Arhart 2014 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $8,107 333023330071 1976 GLEN PAUL AVE Christopher L Dadisman Sarah A Dadisman 1976 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $8,107 333023330053 1981 GLEN PAUL AVE Patrick Jorgenson Emma Czeck 1981 Glen Paul Ave Arden Hills, MN 55112 1-Reconstruct $8,107 333023340035 1890 JERROLD AVE Jon A Cloutier Karen J Cloutier 1890 Jerrold Avenue Arden Hills, MN 55112 1-Reconstruct $8,107 333023340021 1895 JERROLD AVE Matthew Timp Huong Timp 1895 Jerrold Avenue Arden Hills, MN 55112 1-Reconstruct $8,107 333023340034 1896 JERROLD AVE David G Anderson Virginia M Andersion 1896 Jerrold Avenue Arden Hills, MN 55112 1-Reconstruct $8,107 333023340033 1900 JERROLD AVE Kenneth R Tate Paula G Tate 1900 Jerrold Avenue Arden Hills, MN 55112 1-Reconstruct $8,107 333023340022 1901 JERROLD AVE James E Timp Tracy Timp 1901 Jerrold Avenue Arden Hills, MN 55112 1-Reconstruct $8,107 333023340023 1905 JERROLD AVE Donald E Dornfeld JR 1905 Jerrold Avenue Arden Hills, MN 55112 1-Reconstruct $8,107 333023340032 1906 JERROLD AVE Joseph S Hayden Darlene A Hayden 1906 Jerrold Avenue Arden Hills, MN 55112 1-Reconstruct $8,107 333023340031 1912 JERROLD AVE Aaron J Starr Emma K Starr 1912 Jerrold Avenue Arden Hills, MN 55112 1-Reconstruct $8,107 333023340024 1913 JERROLD AVE Raymond M LeClair Nancy A LeClair 1913 Jerrold Avenue Arden Hills, MN 55112 1-Reconstruct $8,107 333023340030 1920 JERROLD AVE Michael W Hagedorn Jane Hagedorn 1920 Jerrold Avenue Arden Hills, MN 55112 1-Reconstruct $8,107 333023340025 1921 JERROLD AVE Daniel M Altstatt Dawn M Altstatt 1921 Jerrold Avenue Arden Hills, MN 55112 1-Reconstruct $8,107 333023340026 1925 JERROLD AVE Gerald L McCauley Peggy A McCauley 1925 Jerrold Avenue Arden Hills, MN 55112 1-Reconstruct $8,107 333023340029 1926 JERROLD AVE Bryan H Johnson Janet L Johnson 1926 Jerrold Avenue Arden Hills, MN 55112 1-Reconstruct $8,107 333023340027 1929 JERROLD AVE Keith A Bateman Laura B Bateman 1929 Jerrold Avenue Arden Hills, MN 55112 1-Reconstruct $8,107 333023340028 1934 JERROLD AVE Geraldine P Huber 1934 Jerrold Avenue Arden Hills, MN 55112 1-Reconstruct $8,107 Page 3 of 4 City Project:2021 Pavement Management Project - Street and Utility Improvements Cost Units REU Amount Project No.:PW-21-0100 Full Depth Reclamation (FDR) Neighborhood:$173,085 58 $2,984 Date:July 1, 2020 Street Reconstruction Neighborhood $648,579 80 $8,107 Full Depth Reclamation (FDR) Lake Valentine Rd:$187,526 34 $5,515 PID OWNER NAME 1 OWNER NAME 2 OWNER STREET ADDRESS CITY/STATE ZIP CODE SINGLE-FAMILY REU PEOPOSED TOTAL ASSESSMENT Assessment Roll - DRAFT - Not Including Costs for Prior Avenue PROPERTY ADDRESS 333023330001 1947 JERROLD AVE David V Hencir Stephanie A Hencir 1947 Jerrold Avenue Arden Hills, MN 55112 1-Reconstruct $8,107 333023330018 1950 JERROLD AVE Debra S Lane 1950 Jerrold Avenue Arden Hills, MN 55112 1-Reconstruct $8,107 333023330017 1954 JERROLD AVE Kathleen M Obrien 1954 Jerrold Avenue Arden Hills, MN 55112 1-Reconstruct $8,107 333023330016 1960 JERROLD AVE Robert M Stupar Jeanne M Stupar 1960 Jerrold Avenue Arden Hills, MN 55112 1-Reconstruct $8,107 333023330002 1961 JERROLD AVE Steven C Olson Trustee Kristi A Olson Trustee 1961 Jerrold Avenue Arden Hills, MN 55112 1-Reconstruct $8,107 333023330015 1966 JERROLD AVE Kevin S Enberg Tina M Enberg 1966 Jerrold Avenue Arden Hills, MN 55112 1-Reconstruct $8,107 333023330003 1975 JERROLD AVE David Speed Lynne Speed 1975 Jerrold Avenue Arden Hills, MN 55112 1-Reconstruct $8,107 333023330014 1976 JERROLD AVE James D Marshik Mary A Marshik 1976 Jerrold Avenue Arden Hills, MN 55112 1-FDR $2,984 333023330004 1977 JERROLD AVE Scott Prihoda Sarah Prihoda 1977 Jerrold Avenue Arden Hills, MN 55112 1-FDR $2,984 333023330013 1984 JERROLD AVE Matthew Hamilton 1984 Jerrold Avenue Arden Hills, MN 55112 1-FDR $2,984 333023330005 1985 JERROLD AVE Daniel D Smith Trustee Kristine K Smith Trustee 1985 Jerrold Avenue Arden Hills, MN 55112 1-FDR $2,984 333023320017 1989 JERROLD AVE Kelby Wane Souhrada Sarah Souhrada 1989 Jerrold Avenue Arden Hills, MN 55112 1-FDR $2,984 333023330012 1990 JERROLD AVE Christopher C Rogers Trustee Debra K Cariveau-Rogers Trustee 1990 Jerrold Avenue Arden Hills, MN 55112 1-FDR $2,984 333023320016 1991 JERROLD AVE Wallace B Olson Jr Nancy S Olson 1991 Jerrold Avenue Arden Hills, MN 55112 1-FDR $2,984 333023330006 1995 JERROLD AVE Robert Williams II Claire Williams 1995 Jerrold Avenue Arden Hills, MN 55112 1-FDR $2,984 333023330007 1999 JERROLD AVE Delon L Jentz Rachel P Jentz 1999 Jerrold Avenue Arden Hills, MN 55112 1-FDR $2,984 333023330011 2000 JERROLD AVE Wayne C Nelson Teresa F Nelson 2000 Jerrold Avenue Arden Hills, MN 55112 1-FDR $2,984 333023330010 2008 JERROLD AVE Peter Song-Ho Hill TR Christina E Hill TR 2008 Jerrold Avenue Arden Hills, MN 55112 1-FDR $2,984 333023330009 2016 JERROLD AVE Kent R Literski Linda E Literski 2016 Jerrold Avenue Arden Hills, MN 55112 1-FDR $2,984 333023330008 2017 JERROLD AVE David F Johnson Trustee Katherine M Johnson Trustee 2017 Jerrold Avenue Arden Hills, MN 55112 1-FDR $2,984 Page 4 of 4 COUNTY ROAD D W SANDEEN RD PRIOR AVE NKAT I E L N N E W B R I GH T ON R D CLEVELAND AVE NJERROLD AVE EDGEWATER AVE GLEN PAUL AVE LAKE JOHANNA BLVD18541916190418601928190019101866 3131 18701882188618901896 18501932 1961 1950 19541960 1955 18751921 1947 1865 1954 2002 1883 1877 1871 1998 1945 1889 1947 19481960 18831927 1871 1867 1903 1889 1897 1847 1960 1955 1961 1861 19111955 1936 2030 2020 1945 2014 1961 2008 18951917 3129 1933 1927 1921 3182 1985 19051915 2026 1954 1991 1966 19672033 1967 3246 1907 185319112027 2021 2015 2021 2015 2009 2001 2006 1975 2000 2013 1967 1999 188719131895 1905 1900 1880 18741884193418961926 19011913 1896 1933 19081912 1926 19001920 1890 1925 1866 1929 3130 2009 1966 197519851993 0 2027 2005 1966 1912 1901 1906 1905 19201934 19191933 3278 3192 3252 3264 3170 3173 3167 3176 3163 3151 3180 3185 3232 3243 3244 3240 3223 3211 3246 3192 1850 3264 3248 3263 32533243 19211925 3153 3199 3191 3235 3256 3301 1976 1992 1986 1980 1970 1981 1979 1975 1971 19761984 1992201420222028 2032 1977 1985 19891991 1995 1999 2017 2016 2008 2000 1990 1984 1976 1975198319912021 2027 1863 1895 1883 3273 3274 3200 3262 32523250 3200 3268 3258 0 Assessment Map - Hazelnut Neighborhood 0 500Feet Ü ROLLING HILLS RDJANET CTGLENVIEW CT SNELLINGAVENGRAMSIE RD DELLVIEW AVEV A L E N T I N E C TVALENTINECRE S T R D GLENVIEW AVEC R Y S TA L A V E VA LE N T IN E A V E FAIRVIEW AVE NLAKE VALENTINE RD 4105 1655 4080 1645 3976 1700 4011 1737 3991 3983 3975 17211729 3926 4001 1745 1714 1678 1746 1736 3973 1677 3946 3956 3947 1703 4028 4029 4014 4037 4015 1700 17111759 3974 1708 4034 4042 1758 3955 1669 4008 4047 3965 4109 4075 1785 1779 4082 17951812 1800 18181840 17411755 1700 175017581766 1665 4054 1671 1706 1695 1777 1683 1833 1661 1784 1785 1745 1677 1823 1836 3935 17231751 1793 4057 4043 1783 1761 3965 1689 1841 1802 18123931 3936 1767 1817 1732 1703 1774 1759 4065 1753 3964 1813 1742 3964 4051 3927 1777 3953 4086 1722 1745 17551761 4057 1691 3979 1653 4040 4037 1810 1784 4090 4060 3920 17071741 1707 1770 1740 3963 1670 3966 3976 3988 1650 4046 4038 4073 4035 4030 1651 3936 4093 1717 3946 1814 4050 1748 1661 1900 1901 3941 1732 1724 1778 1716 18513947 3945 4040 3900 4120 1837 4126 4113 Assessment Map - Lake Valentine Rd 0 500Feet Ü