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08-10-2020-R
Mayor: Address: David GrantIt 1245 W Highway 96 Arden Hills MN 55112 Councilmembers: ARQEN HILLS Phone: Brenda Holden 651-792-7800 Fran Holmes Regular City Council Dave McClung Agenda Website; , 2020 www.cityofardenhills.org Steve Scott August 10 7:00 p.m. City Hall City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well-maintained infrastructure, fiscal soundness, and our long-standing tradition as a desirable City in which to live, work, and play. This meeting can be accessed remotely by joining via Zoom To join the Zoom Meeting via your computer, click this link (or copy and paste it into anew browser): httpS://US02web.zoom.uS/j/87828087454 This meeting will be streamed live on local Cable Channel 16 and available for playback on our website. CALL TO ORDER 1. APPROVAL OF AGENDA 2. PUBLIC INQUIRIES/INFORMATIONAL This is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting. 3. RESPONSE TO PUBLIC INQUIRIES 4. STAFF COMMENTS 4.A. Rice Creek Commons (TCAAP)And Joint Development Authority (JDA) Update Dave Perrault, City Administrator Documents: MEMO.PDF 4.B. COVID-19 Update Dave Perrault, City Administrator Documents: MEMO.PDF 4.C. Transportation Update Todd Blomstrom, Public Works Director/City Engineer Documents: MEMO.PDF 5. APPROVAL OF MINUTES 6. CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. 6.A. Motion To Approve Claims And Payroll Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst Documents: MEMO.PDF 6.B. Motion To Authorize Order To Outfit Plowtruck Unit 85120 Todd Blomstrom, Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 6.C. Motion To Authorize Professional Services Agreement For Environmental Services With WSB - Snelling Avenue North Todd Blomstrom, Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF 6.D. Motion To Authorize Professional Services Agreement With Bolton & Menk- 2021 PMP Street And Utility Improvement Project Todd Blomstrom, Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF 6.E. Motion To Approve Contract With Klein Underground - 2020 Concrete Improvements Project Todd Blomstrom, Public Works Director/City Engineer David Swearingen, Assistant Public Works Director/Engineer in Training Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF 6.F. Motion To Approve Cooperative And Maintenance Agreement With Ramsey County For Pedestrian Modifications - Hamline Avenue Todd Blomstrom, Public Works Director/City Engineer David Swearingen, Assistant Public Works Director/Engineer in Training Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 6.G. Motion To Approve Multi-Function Copier Lease And Maintenance Agreement Dave Perrault, City Administrator Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 7. PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. 8. PUBLIC HEARINGS 9. NEW BUSINESS 9.A. Resolution 2020-030 - Planning Case 20-004 - 1741 Venus Avenue - Variance Joe Hartmann,Associate Planner Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF 10. UNFINISHED BUSINESS 11. COUNCIUSTAFF COMMENTS ADJOURN STAFF COMMENTS—4A ,fi` DEN HILLS MEMORANDUM DATE: August 10, 2020 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Rice Creek Commons (TCAAP) and Joint Development Authority (JDA)Update Budgeted Amount: Actual Amount: Funding Source: A verbal update will be provided at the City Council meeting. Page 1 of 1 STAFF COMMENTS—4B ,fi` DEN HILLS MEMORANDUM DATE: August 10, 2020 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: COVID-19 Update Budgeted Amount: Actual Amount: Funding Source: A verbal update will be provided at the City Council meeting. Page 1 of 1 STAFF COMMENTS—4C ,fi` DEN HILLS MEMORANDUM DATE: August 10, 2020 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Todd Blomstrom, Public Works Director/City Engineer SUBJECT: Transportation Update Budgeted Amount: Actual Amount: Funding Source: A verbal update will be provided at the City Council meeting. Page 1 of 1 CONSENT ITEM 6A ,-iIZEN HILLS MEMORANDUM DATE: August 10, 2020 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst SUBJECT: Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider A. Approve Claims and Payroll or B. Reject Claims and Payroll Background Payroll is processed biweekly and accounts payable is processed weekly. Budget Impact NA Attachments 2020 Payroll 916 ... ................................................................... $120,741.42 Total Payroll $120,741.42 Paid Claims---7/18/2020 through 07/31/2020 (Check Nos. 49429-49473 and ACH Checks) ..................... ............... $534,408.07 Total Accounts Payable $534,408.07 Total Claims $655,149.49 CITY OF ARDEN HILLS PAYROLL # 16 CHECKS DATED: 08/07/20 Biweekly: 07/18/20 - 07/31/20 EMPLOYEE DEDUCTIONS AMT. CITY BENEFIT Payment Method FIT 1 8,310.701 EFT SIT 3,478.11 EFT FICA Oasdi 5,312.02 5,312.02 EFT FICA Medicare 1,242.35 1,242.35 EFT TOTAL TAXES 1 18,343.181 6,554.37 Health Premium 1,687.95 16,903.30 A/P Check* Dental Premium 313.54 636.35 A/P Check* FSA Health Care Reimb. 0.00 A/P Check* FSA Dependent Care Reimb. 0.00 A/P Check* TOTAL FLEXIBLE SPENDING 1 2,001.491 17,539.65 HSA Health Saving 353.33 1,703.13 Health Care Savings Plan-Retirement 0.00 EFT Health Care Savings Plan-2% 450.85 EFT Health Care Savings Plan-4% 601.02 EFT TOTAL HEALTH SAVINGS 1 1,405.201 1,703.13 PERA 4,704.82 5,428.67 EFT ICMA 2,740.00 401.46 EFT Central Pension Fund-Union 537.60 A/P Check* MN State Retirement System 750.00 EFT TOTAL RETIREMENT 1 8,732.421 5,830.13 lU0E 49 Dues Union 122.50 A/P Check* LTD/STD Insurance 1,221.46 A/P Check* PERA Life Insurance 32.00 A/P Check* Life/Addl/Dep Life 132.94 103.20 A/P Check* Life/Addl non-tax 35.70 A/P Check* UNUM 1 19.51 A/P Check* AFLAC 1 22.761 EFT TOTAL VOLUNTARY 1 1,586.871 103.20 Total Employee Deductions 32,069.16 Net Payroll 0.00 Direct Deposit 56,671.78 EFT Gross Payroll Tie-Out 89,010.94 Plus City Paid Benefit 31,730.48 TOTAL PAYROLL COST 1 120,741.42 FICA TIE-OUT Gross Payroll 89,010.94 Less Total FSA 2,001.49 Less Total H.SA 1,405.20 Less Voluntary Ins 58.46 Less Non Taxable Reimbursement 270.00 Plus ICMA Em toyer 401.46 etP/R Subject to FICA 85,677.25 FICA Oasdi A 6.20% 5,312.02 FICA Medicare 1.45% 1,242.35 Note:Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax Deposit Service. Transfers are typically made up to two days after the payroll date. *A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. Accounts Payable Checks by Date - Detail by Check Date User: Pang.Silseth Printed: 8/6/2020 11:28 AM ---A EN ]HILLS Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference ACH 0189 GOPHER STATE ONE CALL 07/24/2020 60185 June Locates 149.40 60185 June Locates 149.40 60185 June Locates 149.40 Total for this ACH Check for Vendor 0189: 448.20 ACH 0292 Oxygen Service Company Inc. 07/24/2020 3468631 June Rental 25.20 Total for this ACH Check for Vendor 0292: 25.20 ACH 0319 CITY OF ROSEVILLE 07/24/2020 229213 Qtr 2 2020 Water 232,364.87 Total for this ACH Check for Vendor 0319: 232,364.87 ACH 0327 STAPLES INC 07/24/2020 3449668936 Supplies 25.74 3449668943 Supplies 131.96 3450395344 Supplies 17.16 3450457633 Supplies 32.92 7309882744 Staples Premium Membership 299.00 Total for this ACH Check for Vendor 0327: 506.78 ACH 0382 ICMA RETIREMENT TRUST-106944 07/24/2020 PR 20-15 PR Batch 00200.07.2020 ICMA Employer Perce PR Batch 00200.07.2020 ICM 401.46 PR 20-15 PR Batch 00200.07.2020 ICMA Employee Percc PR Batch 00200.07.2020 ICM 347.93 Total for this ACH Check for Vendor 0382: 749.39 ACH 0387 ICMA RETIREMENT TRUST#302482 07/24/2020 PR 20-15 PR Batch 00200.07.2020 ICMA Employee Dedu PR Batch 00200.07.2020 ICM 2,128.54 PR 20-15 PR Batch 00200.07.2020 ICMA Employee Percc PR Batch 00200.07.2020 ICM 240.17 Total for this ACH Check for Vendor 0387: 2,368.71 ACH 0750 Verizon Wireless 07/24/2020 9858450954 Service 7/11-8/10 1,134.33 Total for this ACH Check for Vendor 0750: 1,134.33 ACH 0761 Electric Pump Inc 07/24/2020 0064854-IN Lift Station#6 Retro Hatch 2,127.62 0068455-IN Lift Station#6 Davit Crane 6,263.00 0068480-IN Lift Station#6 Phase Monitor 130.00 0068512-IN Lift Station#4-Valley Rich 24,575.00 0068512-IN Lift Station#4-Valley Rich 437.59 AP Checks by Date-Detail by Check Date(8/6/2020 11:28 AM) Page 1 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for this ACH Check for Vendor 0761: 33,533.21 ACH 0922 North Suburban Access Corporation 07/24/2020 2020-110 June Service 725.75 Total for this ACH Check for Vendor 0922: 725.75 ACH 10363 MINUTE MAKER SECRETARIAL 07/24/2020 M1092 June 22 CC Meeting 396.75 Total for this ACH Check for Vendor 10363: 396.75 ACH 1115 WSB&Associates Inc. 07/24/2020 R-014152-000-10 Tennis Court Improvement-June 238.00 R-015394-000-7 2020 GIS Service-June 801.00 Total for this ACH Check for Vendor 1115: 1,039.00 ACH 1252 Campbell Knutson-Attorneys at Law 07/24/2020 3231G-0620 June Legal Services 2,030.13 3231G-0620 June Legal Services PC 20-003#499 77.50 3231G-0620 June Legal Services 360.90 3231G-0620 June Legal Services 186.00 3231G-0620 June Legal Services 310.50 3231G-0620 June Legal Services PC 19-002#403 93.00 3231G-0620 June Legal Services 312.20 3231G-0620 June Legal Services 1,230.65 Total for this ACH Check for Vendor 1252: 4,600.88 ACH 1330 MN CLN SERVICES Inc. 07/24/2020 0720NN01-RE June Service Add'1 228.91 Total for this ACH Check for Vendor 1330: 228.91 ACH 1785 EcoEnvelopes LLC 07/24/2020 1853 July UB Mailing 299.38 1853 July UB Mailing 299.38 1853 July UB Mailing 299.39 Total for this ACH Check for Vendor 1785: 898.15 ACH 5665 Metering&Technology Solution Inc. 07/24/2020 17303 Gateway Receiver 6,515.95 Total for this ACH Check for Vendor 5665: 6,515.95 ACH 7025 On Site Companies-OSSTC Inc. 07/24/2020 956126 Restroom 7/6-7/10 10.54 957968 Restrooms 7/11-8/7 681.00 Total for this ACH Check for Vendor 7025: 691.54 ACH 7501 Kelly&Lemmons P.A. 07/24/2020 53366 June Prosecution 1,974.55 Total for this ACH Check for Vendor 7501: 1,974.55 ACH 7506 Presbyterian Homes of Arden Hills LLC 07/24/2020 2020-01 75%TIF 1st Half 2020 113,338.38 AP Checks by Date-Detail by Check Date(8/6/2020 11:28 AM) Page 2 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for this ACH Check for Vendor 7506: 113,338.38 ACH 8870 Chet's Shoes Inc. 07/24/2020 49672 Boots 409.07 Total for this ACH Check for Vendor 8870: 409.07 ACH CANON Canon Financial Services Inc. 07/24/2020 21642755 Copier August 1,215.08 21642755 Copier August 214.42 Total for this ACH Check for Vendor CANON: 1,429.50 49429 APPB Apple Business Forms Inc. 07/24/2020 12224 Deposit Tickets 131.18 Total for Check Number 49429: 131.18 49430 7804 Barton Sand&Gravel Co 07/24/2020 200630 6/19 Purchase 118.06 Total for Check Number 49430: 118.06 49431 0131 BEISSWENGERS DO IT BEST 07/24/2020 326438 Cable 27.99 Total for Check Number 49431: 27.99 49432 2440 Berwald Roofing Company INC 07/24/2020 15119 Roof Maintenance 1,400.00 Total for Check Number 49432: 1,400.00 49433 10201 Carmichael Decorating Inc 07/24/2020 2089 Cummings Park 690.00 Total for Check Number 49433: 690.00 49434 1033 Comeast 07/24/2020 44271.0820 Service 7/21-8/20 6.60 98681.0720 Service 7/5-8/4 109.71 Total for Check Number 49434: 116.31 49435 1032 COMIVIERCIALASPHALT CO INC 07/24/2020 200630 Asphalt Purchase6/16-6/30 2,076.62 Total for Check Number 49435: 2,076.62 49436 10405 Daley Electric LLC 07/24/2020 200248 Civil Defense Siren 416.00 Total for Check Number 49436: 416.00 49437 0337 D ROCK CENTER LANDSCAPE SUPPU 07/24/2020 7087 Mulch 359.60 Total for Check Number 49437: 359.60 49438 7400 Forterra Pipe&Precast 07/24/2020 ST00020016 Adjusting Ring 2,360.00 AP Checks by Date-Detail by Check Date(8/6/2020 11:28 AM) Page 3 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for Check Number 49438: 2,360.00 49439 1193 Further Inc. 07/24/2020 15497528 Participant Fees-July 63.55 Total for Check Number 49439: 63.55 49440 0477 Gathering Place Lutheran Ministries 07/24/2020 1 Snowplowing 2019-2020 1,500.00 Total for Check Number 49440: 1,500.00 49441 AR-Hori Timothy Horita 07/24/2020 GE 2018-00424 Escrow Refund:GE 2018-00424,3685 New Brij 600.00 GE 2018-00424 Escrow Refund:GE 2018-00424,3685 New Brij 3,082.17 Total for Check Number 49441: 3,682.17 49442 10330 Klein Underground LLC 07/24/2020 50883 Curbing 2,500.00 50962 Curbing-2022 Edgewater 1,275.00 Total for Check Number 49442: 3,775.00 49443 AR-Lee 5 Lee Homes LLC 07/24/2020 GE 2018-00621 Escrow Refund:GE 2018-00621, 1953 Thom Dr 3,375.00 Total for Check Number 49443: 3,375.00 49444 5443 Metro Products Inc. 07/24/2020 152489 Supplies 96.90 Total for Check Number 49444: 96.90 49445 10271 MN PEIP 07/24/2020 987656 August Insurance 9,897.20 Total for Check Number 49445: 9,897.20 49446 10409 Sy Mody 07/24/2020 7092020 Reimbursement-Mailbox Repair 72.14 Total for Check Number 49446: 72.14 49447 0600 NCPERS Group Life Ins 07/24/2020 315800082020 August Insurance 64.00 Total for Check Number 49447: 64.00 49448 NSCC North Suburban Communications Commiss 07/24/2020 2020-510 Q2 2020 Contribution 6,157.30 Total for Check Number 49448: 6,157.30 49449 0155 Office of MN IT Services 07/24/2020 W20060591 June Phones 736.14 Total for Check Number 49449: 736.14 49450 10408 Paulson&Clark Engineering 07/24/2020 20831 Engineering Design City Hall HVAC 2,321.50 AP Checks by Date-Detail by Check Date(8/6/2020 11:28 AM) Page 4 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for Check Number 49450: 2,321.50 49451 1208 Premium Waters Inc 07/24/2020 613317-06-20 June Water 41.73 Total for Check Number 49451: 41.73 49452 10397 Quadient Inc 07/24/2020 16107644 Ink 194.91 Total for Check Number 49452: 194.91 49453 0811 RAMSEY COUNTY 07/24/2020 PRRRV-001391 Q3 2020 Election 4,893.00 PUBW-018707 Road Striping/Painting 4,242.01 SHRFL-001894 2019 Credit -12,433.00 SHRFL-001894 2019 Credit -52,831.15 SHRFL-001894 Law Enforcement Services-July 111,426.64 SHRFL-001894 2019 Credit -58,897.00 SHRFL-001894 2019 Credit -15,650.00 SHRFL-001894 2019 Credit 67,456.00 Total for Check Number 49453: 48,206.50 49454 6748 Reliance Standard 07/24/2020 GL154938.0820 August Insurance 1,661.94 Total for Check Number 49454: 1,661.94 49455 6555 TKDA Inc. 07/24/2020 2020002601 Highway 10 Watermain 5/31-6/27 793.78 Total for Check Number 49455: 793.78 49456 0925 T-Mobile 07/24/2020 841463567.0620 Service 6/2-7/1 28.70 Total for Check Number 49456: 28.70 49457 3099 TRI STATE BOBCAT INC-LITTLE CAN? 07/24/2020 A74411 Tires 500.00 A74418 Tires -102.18 A74490 Tires 102.18 Total for Check Number 49457: 500.00 49458 9755 Verizon Connect 07/24/2020 OSV000002157005 June Service 242.85 Total for Check Number 49458: 242.85 Total for 7/24/2020: 494,486.19 ACH 0192 GRAINGER INC 07/31/2020 9588882838 Supplies 172.34 Total for this ACH Check for Vendor 0192: 172.34 ACH 0230 MTI DISTRIBUTING CO INC 07/31/2020 1260976-00 Hydraulic Test 975.27 AP Checks by Date-Detail by Check Date(8/6/2020 11:28 AM) Page 5 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for this ACH Check for Vendor 0230: 975.27 ACH 0234 MACQUEEN EQUIPMENT INC 07/31/2020 P28605 Sweeper 501.30 Total for this ACH Check for Vendor 0234: 501.30 ACH 0319 CITY OF ROSEVILLE 07/31/2020 229215 Remote Desktop 675.00 Total for this ACH Check for Vendor 0319: 675.00 ACH 0327 STAPLES INC 07/31/2020 3451457248 Supplies 19.96 3451457249 Supplies 182.38 3451457250 Supplies 61.51 3451457251 Supplies 5.98 Total for this ACH Check for Vendor 0327: 269.83 ACH 0469 PEMBER COMPANIES INC 07/31/2020 11598 Colleen Ave Storm Drain Improvement P4 6,477.13 11598 Colleen Ave Storm Drain Improvement P4 880.00 Total for this ACH Check for Vendor 0469: 7,357.13 ACH 10268 DAVID SWEARINGEN 07/31/2020 7232020 PPI Online Course and Exam 2,928.30 Total for this ACH Check for Vendor 10268: 2,928.30 ACH 10363 MINUTE MAKER SECRETARIAL 07/31/2020 M1099 June 15 CC Meeting 325.50 M1099 July 8 PC Meeting 183.50 Total for this ACH Check for Vendor 10363: 509.00 ACH 1125 BOLTON&MENK INC 07/31/2020 253398 Colleen Ave Drainage Improve 519.00 Total for this ACH Check for Vendor 1125: 519.00 ACH 2490 CORE&MAIN LP 07/31/2020 M661570 Curb Box Supplies 998.44 M706174 Stationary Rod 134.58 Total for this ACH Check for Vendor 2490: 1,133.02 ACH 5180 The TES SMAN COMPANY LLC 07/31/2020 S318751-IN Herbicides 955.27 Total for this ACH Check for Vendor 5180: 955.27 ACH 5587 CES IMAGING INC 07/31/2020 INV116865 July Rental 60.00 Total for this ACH Check for Vendor 5587: 60.00 ACH 5596 JAMAR COMPANY 07/31/2020 564671 Marking Stick 40.18 AP Checks by Date-Detail by Check Date(8/6/2020 11:28 AM) Page 6 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for this ACH Check for Vendor 5596: 40.18 49459 ALSP A&L SUPERIOR QUALITY SOD 07/31/2020 9056 Sod 27.00 Total for Check Number 49459: 27.00 49460 ADVS ADVANTAGE SIGNS&GRAPHICS INC 07/31/2020 43231 Street Sign 417.65 Total for Check Number 49460: 417.65 49461 0131 BEISSWENGERS DO IT BEST 07/31/2020 333786 Rope 25.80 336193 Cultivator 33.99 Total for Check Number 49461: 59.79 49462 CPF1 CENTRAL PENSION FUND 07/31/2020 184503.072 July Pension 1,075.20 Total for Check Number 49462: 1,075.20 49463 1032 COMMERCIAL ASPHALT CO INC 07/31/2020 200715 Asphalt Purchase?/1-7/15 3,768.23 Total for Check Number 49463: 3,768.23 49464 0337 D ROCK CENTER LANDSCAPE SUPPL` 07/31/2020 5799 Mulch 494.45 Total for Check Number 49464: 494.45 49465 0176 FRATTALLONES HARDWARE INC 07/31/2020 089202/A Supplies 18.98 Total for Check Number 49465: 18.98 49466 1055 KODIAK POWER SYSTEMS INC 07/31/2020 KPS0555 Generator Inspections 4,315.00 Total for Check Number 49466: 4,315.00 49467 3547 CHERYL LUDWIG 07/31/2020 20FYSLO3 Fall Soccer Refund-20FYSL03 66.00 Total for Check Number 49467: 66.00 49468 10410 MAX R 07/31/2020 706225 Cummings Park Signs 1,652.00 Total for Check Number 49468: 1,652.00 49469 10411 VAN HA NGUYEN 07/31/2020 7282020 Reimbursement 59.94 Total for Check Number 49469: 59.94 49470 0811 RAMSEY COUNTY 07/31/2020 EMCOM-008563 Fleet Support-June 24.96 EMCOM-008600 Dispatch-June 3,181.94 EMCOM-008617 CAD Services-June 616.26 AP Checks by Date-Detail by Check Date(8/6/2020 11:28 AM) Page 7 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference FLEET-000570 Fuel Purchases-June 2,756.80 FLEET-000572 Equipment Service&Parts 719.57 FLEET-000572 Equipment Service&Parts 2,070.00 Total for Check Number 49470: 9,369.53 49471 10412 SEALMASTER OF MINNESOTA 07/31/2020 182647 Crack Sealant 1,348.95 Total for Check Number 49471: 1,348.95 49472 10354 St.PAUL PIONEER PRESS 07/31/2020 620572589 Delinquent UB 23.65 620572589 Zoning Code Amendment 39.56 620572589 Legal Notice-PC 20-005#502 43.00 620572589 Summary Financials 752.50 620572589 Legal Notice-PC 20-003#499 38.27 620572589 Legal Notice-PC 20-011#510 39.56 Total for Check Number 49472: 936.54 49473 3099 TRI STATE BOBCAT INC-LITTLE CAN? 07/31/2020 A74607 Filter 79.53 A74685 Filters 193.06 A74734 Filter -55.61 Total for Check Number 49473: 216.98 Total for 7/31/2020: 39,921.88 Report Total(78 checks): 534,408.07 AP Checks by Date-Detail by Check Date(8/6/2020 11:28 AM) Page 8 CONSENT ITEM—6B ,fi` DEN HILLS MEMORANDUM DATE: August 10, 2020 TO: Honorable Mayor and City Councilmembers David Perrault, City Administrator FROM: Todd Blomstrom, Public Works Director/City Engineer SUBJECT: Authorize Order to Outfit Plow Truck Unit 85120 Budgeted Amount: Actual Amount: Funding Source: $135,000.00 $132,921.00 Capital Equipment Replacement (2021 CIP) Fund Council Should Consider The City Council is requested to consider authorization of expenses to outfit City plow truck unit 85120 in the amount of$132,921.00. Back2round/Discussion On March 9, 2020, the City Council authorized the purchase of one 2021 Mack single axle cab and chassis in the amount of $108,963.00 as the initial purchase to replace a 2011 International single axle plow truck. This vehicle replacement was advanced from the year 2023 due to significant maintenance costs and reliability issues with Unit 85120 as discussed during the February 18, 2020 City Council work session. Funding to purchase the cab and chassis for Unit 85120 was provided by rescheduling other equipment replacements as shown on Attachment A. Replacement of a large municipal snow plow vehicle is often completed in two steps. The cab and chassis is typically purchased first, followed by the vehicle outfitting with a dump body, front plow, wing plow and other equipment. The current 2020 — 2024 CIP and Attachment A includes projected costs for both the cab and chassis purchase and the outfitting cost. The cab and chassis for snow plow Unit 85120 is scheduled to arrive later this year. The wait time for outfitting the plow truck is 12 to 18 months with Towmaster, the vehicle outfitting vendor for the state cooperative purchasing contract. The City would need to approve the sales order to secure a scheduled date for vehicle outfitting. By approving the sales order now, the truck can be placed in the queue line for outfitting by January 2022. Page 1 of 2 Staff is requesting City Council approval of the Sales Order to outfit Unit 85120 in the amount of $132,921.00 as provided in Attachment B. This action would allow staff to secure a place in the queue for equipment outfitting with an estimated completion date of January 15, 2022. Expense would be invoiced in late 2021 or early 2022 at the time of vehicle outfitting. Budget Impact As previously stated, the City Council supported the proposed restructuring of the Capital Improvement Program for equipment as shown on Attachment A during the work session on February 18, 2020. The CIP includes an estimated cost for vehicle outfitting of$135,000. The actual cost as provided in Attachment B is $132,921, which is $2,079 below the forecasted amount. Attachments Attachment A: Capital Improvement Program Schedules for Equipment Attachment B: Unit 85120 Quotation from Towmaster Page 2 of 2 ATTACHMENT A Capital Improvement Program for Equipment Table 1: Current 2020 CIP for Equipment Unit 2020 2021 2022 2023 2024 Total Replace 2010 Bobcat Toolcat(Unit 435) $40,000 $ 40,000.00 Replace 2012 F-350 Truck(Unit 203) $48,000 $ 48,000.00 Replace 2010 F-350 Truck(Unit 210) $46,000 $ 46,000.00 Replace 1997 Toro Groundsmaster(Unit 409) $60,000 $ 60,000.00 Replace 1996 Wacker 880 Roller(Unit 106) $10,000 $ 10,000.00 Trade in Program Toro Z Mowers(458%459) $30,000 $ 30,000.00 Replace 2001 Toro Workman (Unit 411) $25,000 $ 25,000.00 Replace 2005 Felling Trailer(Unit 414) $10,000 $ 10,000.00 Replace F-450 Truck w/hoist(Unit 211) $80,000 $ 80,000.00 Replace Sterling Tanker Truck(Unit 431) $160,000 $ 160,000.00 Building Inspector Vehicle(Unit 504) $36,000 $ 36,000.00 Replace International Plow Truck(Unit 120) 1 $125,0001 $135,0001 $ 260,000.00 TOTALS $134,000 $215,000 $196,000 $125,000 $135,0001 $ 805,000.00 Table 2: Recommended Modification to 2020 CIP for Equipment Unit 2020 2021 2022 2023 2024 Total Replace 2010 Bobcat Toolcat(Unit 435) $35,095 $ 35,095.00 Replace 2012 F-350 Truck(Unit 203) $47,359 $ 47,359.00 Replace 2010 F-350 Truck(Unit 210) $41,571 $ 41,571.00 Replace 1997 Toro Groundsmaster(Unit 409) $60,000 $ 60,000.00 Replace 1996 Wacker 880 Roller(Unit 106) $10,000 $ 10,000.00 Trade in Program Toro Z Mowers(458&459) $30,000 $ 30,000.00 Replace 2001 Toro Workman (Unit 411) $25,000 $ 25,000.00 Replace 2005 Felling Trailer(Unit 414) $10,000 $ 10,000.00 Replace F-450 Truck w/hoist(Unit 211) $80,000 $ 80,000.00 Replace Sterling Tanker Truck(Unit 431) $160,000 $ 160,000.00 Building Inspector Vehicle(Unit 504) $36,000 $ 36,000.00 Replace International Plow Truck(Unit 120) $108,963 $135,000 $ 243,963.00 Portable Message Board 1 $16,000 $ 16,000.00 TOTALS $232,988 $241,000 $71,000 $80,000 $170,000 $ 794,988.00 i TRUCKEQU/PMENT Reference No. TOWMASTER,61301 US HWY 12,LITCHFIELD,MN 55355 CO 258173 PH:320-693-7900 FX:320-693-7921 TF:000-462-4517 TOWMASTERTRUCK.COM ** SALES ORDER Ship To: Cust: 3280 Phone: Bill To: Phone: ARDEN HILLS, CITY OF ARDEN HILLS, CITY OF 1245 WEST HWY 96 1245 WEST HWY 96 ARDEN HILLS MN 55112 USA ARDEN HILLS MN 55112 USA ATTN: JEFF FRID 651-755-1461 PO# Salesman Terms Created Last Revised CHRIS GUGGEMOS NET 30 DAYS 6/11/20 7/23/20 1/15/22 Qty Part No. Description Price Ea. Net Amt. 1 9900046 - Body 10'6" EDGE-RC/SCIS-46-36-36 - - 46" 3/16" Hardox-450 $7,924.00 $7,924.00 Front, 36" 3/16" Hardox-450 radius sides (no pockets) , 36" 3/1 6" Hardox-450 Tailgate, 1/4" Hardox-450 Floor, 9" I-Beam Longsills, Air-trip ready linkage, unpainted. 1 9901704 - Painting of Dump Body; includes media blasting of entire $2,950.00 $2,950.00 exterior & understructure, Urethane Primed, & Urethane Top Coat s applied. CAB MATCH (WHITE) Understructure is seam sealed, and painted Gloss Black. 1 9901701 - Installation of Dump Body to hoist $1,359.00 $1,359.00 1 9900145 - Body acc'y TMTE Air trip kit, w/solenoid valve, $311.00 $311.00 1 9901702 - Installation of air operated tailgate latch kit, with $279.00 $279.00 solenoid valve in hydraulic valve enclosure. 1 9900147 - Body acc Box Vibrator - Cougar model DC3200 $641.00 $641.00 1 9901703 - Installation of Box Vibrator, with solenoid located in $326.00 $326.00 hydraulic valve enclosure. 1 9900156 - Cabshield, 1/2 type Stationary Free-Standing style,w/plain $2,403.00 $2,403.00 STAINLESS STEEL canopy, Hot-Dipped Galvanized tubing construction support stand, Slotted Center Viewing Window, (2) shovel holders, & reservior mounts, Installed. **NOTE: SS PER CUSTOMER REQUEST 1 9900206 - Ladder Flip-A-Way Access ladder Pkg (Carbon Steel) , $334.00 $334.00 Including Grab Handle above, and Interior Step, ea, Installed LOCATED LH FRONT *--- Continued --- Price: Total Discounts: Accepted by Date Net Cost: Freight Total: TRKQT3 i TRUCKEQU/PMENT Reference No. TOWMASTER,61301 US HWY 12,LITCHFIELD,MN 55355 CO 258173 PH:320-693-7900 FX:320-693-7921 TF:000-462-4517 TOWMASTERTRUCK.COM ** SALES ORDER Ship To: Cust: 3280 Phone: Bill To: Phone: ARDEN HILLS, CITY OF ARDEN HILLS, CITY OF 1245 WEST HWY 96 1245 WEST HWY 96 ARDEN HILLS MN 55112 USA ARDEN HILLS MN 55112 USA ATTN: JEFF FRID 651-755-1461 PO# Salesman Terms Created Last Revised CHRIS GUGGEMOS NET 30 DAYS 6/11/20 7/23/20 1/15/22 Qty Part No. Description Price Ea. Net Amt. 1 9900211 - Body acc'y Dual "split" sander manifolds in rear corner $370.00 $370.00 posts 1 9904963 - Light Warning TMTEISSM-3 PKG: 1/2 A 1/2 B, (2) SS 23H $4,161.00 $4,161.00 3-light LED Micro-Edge, 2) 5M-400 Super-LED, (2) Side TIR3 LED, (2 ) 400 Max B-T-T LED, & (2) 400 LED BU Lights, in Stainless M Housings, (1) TIR3 LED Wing light, and (2) 4" LED work lights Installed. **NOTE: BLUE LIGHT HEADS LOCATED AT RH FRONT, & LH REAR POSITIONS. SET FLASH PATTERN TO WIG-WAG 1 SPECIAL REQUEST - Special Request Charges for: $100.00 $100.00 Photo Cell added to WHELEN warning light system, placed on dash to control HIGH/LOW feature automatically. 1 9905779 - Light, Mirror Mounted ABL 3900 LED HEAD LAMP PLOW LIGHTS $1,076.00 $1,076.00 W/ICE MELTING TECHNOLOGY Installed 1 9900266 - Fender set Minimizer MIN2260, for Single Axle, black Poly, $799.00 $799.00 Installed 1 1965290 - Minimizer FKMACK2B Floor Mat Set for TDM and SGL $142.00 $142.00 1 9900970 - Tire Chains ON-SPOT for 1 Axle Installed $2,913.00 $2,913.00 1 9904691 - INSTALLATION of (Initial) Single camera system $279.00 $279.00 ***NOTE INSTALLED ON RH STROBE TUBE FOR REAR WING VIEW, WIRED AS DEFAULT CAMERA 3 9904692 - Camera System option, NORTECH 9100-2HC 120 degree night $163.00 $499.00 vision CCD weather-proof HEATED camera, only GEN 5 6100 3 9904693 - Camera System option, NORTECH 9100-4 Harness, 65' $41.00 $123.00 Waterproof GEN 5 6100 *--- Continued --- Price: Total Discounts: Accepted by Date Net Cost: Freight Total: TRKQT3 i TRUCKEQU/PMENT Reference No. TOWMASTER,61301 US HWY 12,LITCHFIELD,MN 55355 CO 258173 PH:320-693-7900 FX:320-693-7921 TF:000-462-4517 TOWMASTERTRUCK.COM ** SALES ORDER Ship To: Cust: 3280 Phone: Bill To: Phone: ARDEN HILLS, CITY OF ARDEN HILLS, CITY OF 1245 WEST HWY 96 1245 WEST HWY 96 ARDEN HILLS MN 55112 USA ARDEN HILLS MN 55112 USA ATTN: JEFF FRID 651-755-1461 PO# Salesman Terms Created Last Revised CHRIS GUGGEMOS NET 30 DAYS 6/11/20 7/23/20 1/15/22 2 9904694 - INSTALLATION of Camera, & Harness GEN 5 6100 $93.00 $196.00 **NOTE: 2ND CAMERA MOUNTED OFF OF LICENSE PLATE BRACKET, AIMED TO SEE INSIDE DUMP BODY. 3RD CAMERA MOUNTED ON LH REAR CORNER POST (W/PROTECTIVE GUARD) , QUED BY REVERSE SIGNAL FOR REVERSE ACTIVITIES 1 1941405 - Camera Guard, SS, Bolt-On $59.00 $59.00 1 9905502 - PreCise ARC Sensor Mount #1126929, only GEN 5 6100 $29.00 $29.00 1 9905935 - PreCise ARC Sensor #1117640, only, for Wireless GEN 5 $555.00 $555.00 CONTROLLER Applications (LESS MTG BRKT) , installed 1 9905309 - 43 point GRACO Grease Jockey Auto Lube System Installed $6,095.00 $6,095.00 **NOTE: SEE PREVIOUS EXAMPLE FOR LUBE POINTS. 1 9905769 - Pre-Wet Towmaster/Varietch LDS-TG100-EGF Tailgate mt .100 $2,231.00 $2,231.00 gallon tank, SS mtg hardware, plumbing, & Electric Gravity **NOTE: THIS IS IN ADDITION TO SIDE TANKS. SEE ALL PREWET LINE ITEMS FOR CLARITY 1 9902497 - Installation of TAILGATE pre-wet system (New Towmaster) $697.00 $697.00 **NOTE: FEED LINE WILL BE JOINED TO SIDE TANKS VIA TEE, WITH SHUT-OFF VALVE AT TANK OUTLET 1 9900994 - Pre-Wet Up charge for hydraulic pump in lieu of gravity $1,797.00 $1,797.00 feed, on all systems, installed complete **NOTE: THIS PUMP SYSTEM WILL BE USED FOR PRE-WET TREATMENT OF GRANULAR, AND ALSO TO SUPPLY ANTI-ICE SPRAY BAR. SEE SPECIAL REQUEST LINE ITEM FOR SPRAYBAR CONFIGURATION AND DETAILS. 1 9900299 - Pre-Wet Towmaster/Varitech LDS-TMR-110-EGF Body Side Mt Sys $2,104.00 $2,104.00 for Elliptical body. (2) 55 gal tanks, mtg hdwe, plumbing, *--- Continued --- Price: Total Discounts: Accepted by Date Net Cost: Freight Total: TRKQT3 i TRUCKEQU/PMENT Reference No. TOWMASTER,61301 US HWY 12,LITCHFIELD,MN 55355 CO 258173 PH:320-693-7900 FX:320-693-7921 TF:000-462-4517 TOWMASTERTRUCK.COM ** SALES ORDER Ship To: Cust: 3280 Phone: Bill To: Phone: ARDEN HILLS, CITY OF ARDEN HILLS, CITY OF 1245 WEST HWY 96 1245 WEST HWY 96 ARDEN HILLS MN 55112 USA ARDEN HILLS MN 55112 USA ATTN: JEFF FRID 651-755-1461 PO# Salesman Terms Created Last Revised CHRIS GUGGEMOS NET 30 DAYS 6/11/20 7/23/20 1/15/22 Elec Gravity Feed valve 1 9902493 - Installation of TMR pre-wet system (New Towmaster Body) $993.00 $993.00 1 9905490 - Pre-Wet SS Prewet Distrbution Pipe Thru Sander $299.00 $299.00 **NOTE: WILL BE FED BY ONE SIDE OF 3-WAY SELECTOR VALVE. 1 9901934 - Hoist OSP/Towmaster 720DH, Double Acting, W/Solid block $2,669.00 $2,669.00 rear hinge point, & OSHA approved saftey props 1 9901712 - Installation of SCISSORS TYPE double acting hoist $1,399.00 $1,399.00 1 9902920 - Scraper FALLS IB-11A 1" MB, w/single lift cylinder, LESS $6,195.00 $6,195.00 CUTTING EDGES 1 9903276 - VBL PolarFlex 3' Underchassis Complete System (includes $659.00 $659.00 bolts & nuts) 2 9903277 - VBL PolarFlex 4' Underchassis Complete System (includes $977.00 $1,754.00 bolts & nuts) 1 9901705 - Installation of underbody fixed angle scraper w/single lift $2,562.00 $2,562.00 cylinder 1 9904232 - Scraper FORCE Electric pressure transmitter to read on LCD $429.00 $429.00 screen, installed 1 9900351 - Scraper FORCE reverse/Auto-Lift system, ADD-A-FOLD valve, $467.00 $467.00 installed **NOTE: SEE ALSO 1-BUTTON RECALL FEATURE BELOW, TO BE COORDINATED WITH THIS LINEITEM ELECTRICALLY. 1 9902949 - Wing Falls RHSDLIOA-HYDPB Primed LESS CUTTING EDGES $10,217.00 $10,217.00 *--- Continued --- Price: Total Discounts: Accepted by Date Net Cost: Freight Total: TRKQT3 i TRUCKEQU/PMENT Reference No. TOWMASTER,61301 US HWY 12,LITCHFIELD,MN 55355 CO 258173 PH:320-693-7900 FX:320-693-7921 TF:000-462-4517 TOWMASTERTRUCK.COM ** SALES ORDER Ship To: Cust: 3280 Phone: Bill To: Phone: ARDEN HILLS, CITY OF ARDEN HILLS, CITY OF 1245 WEST HWY 96 1245 WEST HWY 96 ARDEN HILLS MN 55112 USA ARDEN HILLS MN 55112 USA ATTN: JEFF FRID 651-755-1461 PO# Salesman Terms Created Last Revised CHRIS GUGGEMOS NET 30 DAYS 6/11/20 7/23/20 1/15/22 1 9900399 - Installation Falls SDL Series Wing - w/Bulkhead Couplers $4,117.00 $4,117.00 1 9901431 - Wing Falls RL (REAR LIFT) up charge SDL WING $433.00 $433.00 1 9904699 - Wing Falls POST-LESS Toe Lift in lieu of Std Front post/slide system 1 9900477 - Wing Falls Hwy Orange - Paint Moldboard $309.00 $309.00 1 9900555 - Plow Hitch Falls 44XB2/STD/STD/SA/SPR-RET/HITCH $3,013.00 $3,013.00 1 9900599 - Installation Falls Plow Hitch - 40 Series 3Line/STDBLKHD $1,745.00 $1,745.00 1 9900625 - Plow Push Unit Falls 24/44 Series Std $992.00 $992.00 1 9900637 - Plow Falls High Visibility Marker Set $97.00 $97.00 1 9900639 - Plow Falls Rubber Belt Deflector Kit - Installed $336.00 $336.00 1 9903071 - Plow Falls TER-12/NOSHOES/PRIME/10GA LESS CUTTING EDGES $6,960.00 $6,960.00 1 9900679 - Plow Falls Hwy Orange Paint, Rev Plow, w/installation $410.00 $410.00 1 9900730 - Plow Falls SCR-ADJ/SHOE/REV-PLW/STD $635.00 $635.00 1 9902495 - Hitch Electronic Brake controller w/wiring to rear socket, $399.00 $399.00 installed in cab of truck 1 9900775 - Hitch TMTE Medium Duty Hitch Plate assembly $355.00 $355.00 1 9901172 - Hitch Installation of med duty hitch (Weld On) $190.00 $190.00 *--- Continued --- Price: Total Discounts: Accepted by Date Net Cost: Freight Total: TRKQT3 i TRUCKEQU/PMENT Reference No. TOWMASTER,61301 US HWY 12,LITCHFIELD,MN 55355 CO 258173 PH:320-693-7900 FX:320-693-7921 TF:000-462-4517 TOWMASTERTRUCK.COM ** SALES ORDER Ship To: Cust: 3280 Phone: Bill To: Phone: ARDEN HILLS, CITY OF ARDEN HILLS, CITY OF 1245 WEST HWY 96 1245 WEST HWY 96 ARDEN HILLS MN 55112 USA ARDEN HILLS MN 55112 USA ATTN: JEFF FRID 651-755-1461 PO# Salesman Terms Created Last Revised CHRIS GUGGEMOS NET 30 DAYS 6/11/20 7/23/20 1/15/22 **NOTE: HITCH PLATE FACE TO BE LOCATED: 23in IN REFERENCE TO REAR TIRE FACE. 1 9900776 - Hitch PH-20 Pintle Hook installed $156.00 $156.00 **NOTE: 40,000 LB GTW RATING 1 9900779 - Hitch 2" Square Receiver tube w/pin & clip. NOTE: DERATES $195.00 $195.00 hitch, as per hitch bar utilized. Installed **NOTE: MOUNTED BELOW HITCH PLATE FOR USE WITH AI SPRAY BAR 1 9900791 - Sander Falls 1ASD-6CDSS-6P-ID-IS-LM, Salt Special 6", $4,996.00 $4,996.00 Stainless Steel Unit, LH Discharge, Single Poly Spinner Ass'y, co mplete sander (includes extra salt shield) 1 9901719 - Sander Install & dual manifold RH & LH rear $952.00 $952.00 1 9900923 - Sander TMTE Exterior (removable) sander/tailgate spill $423.00 $423.00 plates, Stainless Steel 1 9900952 - Valve System, Force Add-A-Fold MCV-ISO Valve 10 Functions $12,545.00 $12,545.00 INSTALLED **NOTE: BOX HOIST, PLOW LIFT, PLOW ANGLE, WING TOE, WING HEEL, WING PUSHBAR, SCRAPER LIFT, AUGER, SPINNER, & PRE-WET/ANTI ICE 1 9902497 - Control System Force ULTRA-4-6100 Commander control, $11,212.00 $11,212.00 Installed 1 9904955 - Control Add-on Force 6100 Pre-wet Feeback Sensor Harness $322.00 $322.00 only (Electric or Hyd) 1 9905737 - Force AMERICA ADD-ON - Custom Config File $222.00 $222.00 *--- Continued --- Price: Total Discounts: Accepted by Date Net Cost: Freight Total: TRKQT3 i TRUCKEQU/PMENT Reference No. TOWMASTER,61301 US HWY 12,LITCHFIELD,MN 55355 CO 258173 PH:320-693-7900 FX:320-693-7921 TF:000-462-4517 TOWMASTERTRUCK.COM ** SALES ORDER Ship To: Cust: 3280 Phone: Bill To: Phone: ARDEN HILLS, CITY OF ARDEN HILLS, CITY OF 1245 WEST HWY 96 1245 WEST HWY 96 ARDEN HILLS MN 55112 USA ARDEN HILLS MN 55112 USA ATTN: JEFF FRID 651-755-1461 PO# Salesman Terms Created Last Revised CHRIS GUGGEMOS NET 30 DAYS 6/11/20 7/23/20 1/15/22 1 9900974 - Filter Force IN-TANK mounted filter installed $459.00 $459.00 1 9900992 - Reservoir TMTE Cabshield mt (stainless steel) w/intank $2,377.00 $2,377.00 filter provision, installed 1 9900996 - Pump Force EATON 421AK LS (4.67 ci) installed $3,261.00 $3,261.00 1 9905504 - Valve Force integrated float control (assist) valve and $927.00 $927.00 switch system ("Blade-Saver") for PLOW 1 9900971 - Switch TMTE BODY UP Installed (electric controls only) $175.00 $175.00 1 9900994 - Sensor Force Low oil indicator system, SLIM-LINE AND $235.00 $235.00 CABSHIELD MOUNTED w/light mounted in cab, installed 1 9905014 - Hydraulic Valve Hose Guard installed $403.00 $403.00 **NOTE: STAINLESS STEEL BOLT-ON PAN BELOW VALVE ASSEMBLY 1 CUSTOM - Custom Equipment Pkg consisting of: $2,336.00 $2,336.00 1" single lane Stainless Steel Anti-Ice spray bar, with galvenized 2" receiver type mount, spray nozzles, housing, plumbing, Three-way 12 VDC selector flow valve, installed off of rear hitch reciever, plumbed to Hyd Pre-wet pump system for direct liquid application. 6100 Control config file setup for operation. 1 SPECIAL REQUEST - Special Request Charges for: One button AUTO-RECALL feature added to FORCE 6100 Controller. **NOTE: THIS WILL BE COORDINATED WITH THE AUTO REVERSE LIFT FEATURE ON THE SCRAPER. $N/C AS LONG AS SCRAPER IS PART OF ORDER. 2 9903370 - VBL EconoFLEX J6K-3 carbide in rubber Flexible Plow Blade, $410.00 $920.00 3' wear part only *--- Continued --- Price: Total Discounts: Accepted by Date Net Cost: Freight Total: TRKQT3 i TRUCKEQU/PMENT Reference No. TOWMASTER,61301 US HWY 12,LITCHFIELD,MN 55355 CO 258173 PH:320-693-7900 FX:320-693-7921 TF:000-462-4517 TOWMASTERTRUCK.COM ** SALES ORDER Ship To: Cust: 3280 Phone: Bill To: Phone: ARDEN HILLS, CITY OF ARDEN HILLS, CITY OF 1245 WEST HWY 96 1245 WEST HWY 96 ARDEN HILLS MN 55112 USA ARDEN HILLS MN 55112 USA ATTN: JEFF FRID 651-755-1461 PO# Salesman Terms Created Last Revised CHRIS GUGGEMOS NET 30 DAYS 6/11/20 7/23/20 1/15/22 **NOTE: FOR WING APPLICATION 4 9903371 - VBL EconoFLEX J6K-4 carbide in rubber Flexible Plow Blade, $547.00 $2,199.00 4' wear part only **NOTE: (3) FOR FRONT PLOW, (1) FOR WING APPLICATION 2 9903372 - VBL EconoFLEX J6K-ST3 Strap, 3', 1/2" x 3" x 36" CFSE $31.50 $63.00 **NOTE: FOR WING APPLICATION 4 9903373 - VBL EconoFLEX J6K-ST4 Strap, 4', 1/2" x 3" x 49" CFSE $42.00 $169.00 **NOTE: (3) FOR FRONT PLOW, (1) FOR WING APPLICATION 2 9903374 - VBL EconoFLEX J6K-BBW3 Base, 3', 1/2" x 4" x 36" FSB WABCO $54.00 $109.00 - 12" CTR **NOTE: FOR WING APPLICATION 4 9903375 - VBL EconoFLEX J6K-BBW4 Base, 4', 1/2" x 4" x 49" FSB WABCO $72.00 $299.00 - 12" CTR **NOTE: (3) FOR FRONT PLOW, (1) FOR WING APPLICATION 2 9903376 - VBL EconoFLEX Attachment Kit (Bolts & Nuts) for up to 12' $109.00 $216.00 assembly **NOTE: (1) FOR FRONT PLOW, (1) FOR WING APPLICATION 3 9903369 - VBL EconoFLEX J6K-V5 Curb Runner, RH/LH $65.00 $195.00 **NOTE: (2) FOR FRONT PLOW, (1) FOR WING APPLICATION 1 WARRANTY - TOWMASTER EXCLUSIVE WARRANTY: 5 yr Steel/Stainless Steel Body Structure; 5 yr Whelen LED Light Systems; 3 yr Palfinger Hoists; 4 yr SwapLoader Hoists; 1 year Swenson Spreaders, 2 yr Hyd, FALLS Snow Equip, Tele Hoists, and all other items. Price: $13 2,9 21.0 0 Total Discounts: Accepted by Date Net Cost: $132,921.00 Freight Total: $132,921.00 TRKQT3 CONSENT ITEM— 6C ,fi` DEN HILLS MEMORANDUM DATE: August 10, 2020 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Todd Blomstrom, Public Works Director/City Engineer SUBJECT: Environmental Services for Snelling Avenue North Budgeted Amount: Actual Amount: Funding Source: $4,000,000 $6,050 PIR, Water, Sanitary Sewer, Surface (2020-2024 CIP Funding Estimate) (Current Env. Work) Water, Special Assessments Council Should Consider Authorization of professional services by WSB in the amount of $6,050 to prepare a Response Action Plan, Construction Contingency Plan and MPCA Brownfields enrollment for Snelling Avenue North. Back2round/Discussion The City Council work session on July 20, 2020 included the review of an environmental investigation for proposed street and utility improvements along Snelling Avenue North between County Road E and Highway 51. The environmental investigation identified potential contaminants within the project area and included a Phase I Environmental Site Assessment and Field Investigation to evaluate the current subsurface soil and groundwater conditions. Based on the results of the environmental investigation, the City Council directed staff to proceed with preparing a Response Action Plan (RAP), a Construction Contingency Plan (CCP) and enrollment of the project into the Minnesota Pollution Control Agency's Brownfields Program. A proposal from WSB for these services is provided in Attachment A. The City Council provided further direction during the July 20 work session regarding the scope of the anticipated environmental work and the overall project. The Council indicated that the project should proceed with the assumption that a new pedestrian trail will likely not be included within Page 1 of 2 the scope of the proposed street and utility improvements for Snelling Avenue south of County Road E. This direction will reduce the anticipated subsurface utility work and the corresponding management of contaminated materials for the project. The services included in Attachment A will assist the City with managing soil contamination encountered during construction and obtaining technical assistance and contamination liability assurances from the MPCA. Staff recommends approval of the WSB proposal. Budget Impact The 2020-2024 CIP identifies a total project cost estimate of$4,000,000 for improvements along Snelling Avenue North from County Road E to Highway 51, which includes the cost of the potential roundabout and pedestrian trail. The feasibility study for Snelling Avenue North, which was placed on hold during the environmental investigation work, can now be completed for the proposed project improvements. Removal of the potential pedestrian trail will reduce the project cost by approximately $1.1 million or more. The feasibility study and environmental work described above will be available for Council consideration in November 2020. Attachments Attachment A: Scope of Services—RAP/CCP Development Page 2 of 2 Attachment A wsb July 27, 2020 Todd Blomstrom, PE City of Arden Hills — Public Works Department 1245 Highway 96 West Arden Hills, MN 55112 Re: Scope of Work and Cost— RAP/CCP Development, MPCA Brownfields Program Enrollment Services Old Snelling Avenue and County Road E Improvements Arden Hills, Minnesota o Dear Mr. Blomstrom: U z Outlined below is a scope of work and cost estimate for WSB to provide Response Action m Plan/Construction Contingency Plan (RAP/CCP) Development and Minnesota Pollution Control Agency (MPCA) Brownfields Program Enrollment services for the proposed Old Snelling Avenue and County Road (CR) E Improvements project located in Arden Hills, Minnesota (the Site). The CD Site a north-south segment totaling approximately 0.90 miles in length. The Site extends from co Trunk Highway (TH) 51 at the south end to approximately 600 feet north of CR E (approximately Arden Oaks Drive) at the north end. M WSB completed a Phase I Environmental Site Assessment (ESA) at the Site in February 2020. The Phase I ESA identified the following two recognized environmental conditions (RECs) `° associated with the Site: Lo U) • REC-1: Soil impacted with polycyclic aromatic hydrocarbons (PAHs) and diesel range z organics (DRO) was encountered during the replacement of Bridge 62J17 at the southern �i end of the Site in 2018. J ° 0 REC-2: Petroleum odors were noted during a geotechnical investigation completed at the a a W Site in 2019. z z WSB completed a Field Investigation at the Site in May 2020 to determine if the identified RECs resulted in soil, groundwater, and/or soil vapor impacts at the Site. The Field Investigation CD CD identified PAH and DRO impacted soil above MPCA reuse criteria at multiple locations at the W Site, which will require special management if encountered during construction. No evidence of a Z) release was identified in the groundwater and soil vapor samples. It is our understanding that the proposed underground utility work will include the replacement of W approximately 1,600 feet of watermain between Skiles Lane and Bussard Court. Proposed Z) improvements also include a full depth reclamation of Old Snelling Avenue to a depth of W approximately 12 inches below the roadway surface. a a The purpose of this scope is to prepare a RAP/CCP to manage soil contamination encountered z X during construction and obtain eligible technical assistance and/or contamination liability 0 assurances from the MPCA Brownfields Program. The following tasks will be performed under this scope of work: Mr. Todd Blomstrom July 27, 2020 Page 2 Task 1 — Response Action Plan/Construction Contingency Plan WSB will prepare a RAP/CCP for the proposed Site improvements project. The RAP/CCP will detail the methods and procedures that will be used to manage contaminated soil and other regulated materials encountered during construction activities. The RAP will be submitted along with the previously completed Phase I ESA, Field Investigation, Geotechnical Investigation, and/or other reports required as part of the MPCA Brownfields Program enrollment application. It is anticipated that the RAP will be submitted to the MPCA for review and approval prior to starting construction. The MPCA requires 30 business days for RAP/CCP review and approval. Task 2— MPCA Brownfields Program Enrollment On behalf of the City of Arden Hills, WSB will enroll the Site into the MPCA's Brownfields Program for technical assistance and eligible contamination liability assurances. It is estimated that some or all the following MPCA assurances may be requested: • RAP/CCP Review and Approval • No Further Action Letter The MPCA charges $125 per hour for review, approvals, and liability assurances. The MPCA fees will be billed directly to the City of Arden Hills and are not included in this estimate. Total Cost and Schedule The estimated cost to perform the above described RAP/CCP Development and MPCA Brownfields Program Enrollment Services is a lump sum of$6,050. The table below presents the estimated cost breakdown and schedule for each task presented in this scope. Task Estimated Cost 1 — RAP/CCP Development $5,020 2— MPCA Brownfields Program Enrollment $1,030 Totai Estimated Project Cost $6,050 If additional work is required beyond this scope, WSB will provide the services on a time and materials basis with approval from the City of Arden Hills. Upon authorization, WSB can initiate work immediately and complete the above described tasks in three weeks. If you wish to authorize this work, please sign below and submit a copy to WSB. Sincerely, WSB Ryan Spencer, CHMM Ben Fehr Senior Environmental Scientist Environmental Scientist Mr. Todd Blomstrom July 27, 2020 Page 3 1 hereby authorize the above scope of work, schedule, and cost. Name (Print) Signature Date Enclosures WSB 2020 Rate Schedule WSB General Contract Provisions 2020 Rate Schedule ws b Billing Rate/Hour PRINCIPAL I ASSOCIATE $152-$192 SR.PROJECT ENGINEER I SR.PROJECT MANAGER $152-$192 PROJECT MANAGER $135-$150 PROJECT ENGINEER I GRADUATE ENGINEER $90-$146 ENGINEERING TECHNICIAN I ENGINEERING SPECIALIST $58-$146 LANDSCAPE ARCHITECT I SR.LANDSCAPE ARCHITECT $70-$150 ENVIRONMENTAL SCIENTIST I SR.ENVIRONMENTAL SCIENTIST $58-$146 PLANNER I SR.PLANNER $70-$150 GIS SPECIALIST I SR.GIS SPECIALIST $70-$150 CONSTRUCTION OBSERVER $95-$120 SURVEY One-Person Crew $149 Two-Person Crew $196 Three-Person Crew $211 OFFICE TECHNICIAN $53-$94 Costs associated with word processing,cell phones, reproduction of common correspondence,and mailing are included in the above hourly rates.Vehicle mileage is included in our billing rates[excluding geotechnical and construction materials testing(CMT) service rates]. Mileage can be charged separately,if specifically outlined by contract. I Reimbursable expenses include costs asso- ciated with plan,specification,and report reproduction; permit fees;delivery costs;etc. I Multiple rates illustrate the varying levels of experience within each category. I Rate Schedule is adjusted annually. WSBENG.COM WSB &ASSOCIATES, INC. EXHIBIT A GENERAL CONTRACT PROVISIONS FOR ENVIRONMENTAL INVESTIGATION, REMEDIATION OR ASSESSMENT ARTICLE 1 — PERFORMANCE OF THE WORK Consultant shall perform the services under this Agreement in accordance with the care and skill ordinarily exercised by members of Consultant's profession practicing under similar circumstances at the same time and in the same locality. Consultant makes no warranties, express or implied, under this Agreement or otherwise, in connection with its services. ARTICLE 2—ADDITIONAL SERVICES If the Client requests that the Consultant perform any services which are beyond the scope as set forth in the Agreement, or if changed or unforeseen conditions require the Consultant to perform services outside of the original scope, then, Consultant shall promptly notify the Client of cause and nature of the additional services required. Upon notification, Consultant shall be entitled to an equitable adjustment in both compensation and time to perform. ARTICLE 3—SCHEDULE Unless specific periods of time or dates for providing services are specified in a separate Exhibit, Consultant's obligation to render services hereunder will be for a period which may reasonably be required for the completion of said services. The Client agrees that Consultant is not responsible for damages arising directly or indirectly from any delays for causes beyond Consultant's control. For purposes of this Agreement, such causes include, but are not limited to, strikes or other labor disputes; severe weather disruptions, or other natural disasters or acts of God; fires, riots, war or other emergencies; any action or failure to act in a timely manner by any government agency; actions or failure to act by the Client or the Client's contractor or consultants; or discovery of any hazardous substance or differing site conditions. If the delays outside of Consultant's control increase the cost or the time required by Consultant to perform its services in accordance with professional skill and care,then Consultant shall be entitled to a reasonable adjustment in schedule and compensation. ARTICLE 4—JOBSITE SAFETY Neither the professional activities of the Consultant, nor the presence of the Consultant or its employees and subconsultants at a construction/project site, shall impose any duty on the Consultant, nor relieve the general contractor of its obligations, duties and responsibilities including, but not limited to, construction means, methods, sequence, techniques or procedures necessary for performing, superintending and coordinating the work in accordance with the contract documents and any health or safety precautions required by any regulatory agencies. The Consultant and its personnel have no authority to exercise any control over any construction contractor or its employees in connection with their work or any health or safety programs or procedures. The Client agrees that the general contractor shall be solely responsible for jobsite and worker safety and warrants that this intent shall be carried out in the Client's contract with the general contractor. ARTICLE 5—OPINIONS OF PROBABLE COST Opinions, if any, of probable cost, construction cost, financial evaluations, feasibility studies, economic analyses of alternate solutions and utilitarian considerations of operations and maintenance costs, collectively referred to as "Cost Estimates," provided for are made or to be made on the basis of the Consultant's experience and qualifications and represent the Consultant's bestjudgment as an experienced and qualified professional design firm. The parties acknowledge, however, that the Consultant does not have control over the cost of labor, material, equipment or services furnished by others or over market conditions or contractor's methods of determining their prices, and any evaluation of any facility to be constructed or acquired, or work to be performed must, of necessity, be viewed as simply preliminary. Accordingly, the Consultant and Client agree that the proposals, bids or actual costs may vary from opinions, evaluations or studies submitted by the Consultant and that Consultant assumes no responsibility for the accuracy of opinions of Cost Estimates and Client expressly waives any claims related to the Exhibit A—GENERAL CONTRACT PROVISIONS FOR ENVIRONMENTAL INVESTIGATION,REMEDIATION OR ASSESSMENT 02.12.20-MN Page 1 accuracy of opinions of Cost Estimates. If Client wishes greater assurance as to Cost Estimates, Client shall employ an independent cost estimator as part of its Project responsibilities. ARTICLE 6— REUSE AND DISPOSITION OF INSTRUMENTS OF SERVICE All documents, including reports, drawings, calculations, specifications, CADD materials, computers software or hardware or other work product prepared by Consultant pursuant to this Agreement are Consultant's Instruments of Service and Consultant retains all ownership interests in Instruments of Service, including copyrights. The Instruments of Service are not intended or represented to be suitable for reuse by the Client or others on extensions of the Project or on any other project. Copies of documents that may be relied upon by Client are limited to the printed copies (also known as hard copies) that are signed or sealed by Consultant. Files in electronic format furnished to Client are only for convenience of Client.Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. Consultant makes no representations as to long term compatibility, usability or readability of electronic files. If requested, at the time of completion or termination of the work,the Consultant may make available to the Client the Instruments of Service upon (i) payment of amounts due and owing for work performed and expenses incurred to the date and time of termination, and (ii) fulfillment of the Client's obligations under this Agreement. Any use or re-use of such Instruments of Service by the Client or others without written consent, verification or adaptation by the Consultant except for the specific purpose intended will be at the Client's risk and full legal responsibility and Client expressly releases all claims against Consultant arising from re-use of the Instruments of Service without Consultant's written consent, verification or adaptation. The Client will, to the fullest extent permitted by law, indemnify and hold the Consultant harmless from any claim, liability or cost (including reasonable attorneys' fees, and defense costs) arising or allegedly arising out of any unauthorized reuse or modification of these Instruments of Service by the Client or any person or entity that acquires or obtains the reports, plans and specifications from or through the Client without the written authorization of the Consultant. Under no circumstances shall transfer of Instruments of Service be deemed a sale by Consultant, and Consultant makes no warranties, either expressed or implied, of merchantability and fitness for any particular purpose. Consultant shall be entitled to compensation for any consent, verification or adaption of the Instruments of Service for extensions of the Project or any other project. ARTICLE 7— PAYMENTS Payment to Consultant shall be on a lump sum or hourly basis as set out in the Agreement. Consultant is entitled to payment of amounts due plus reimbursable expenses. Client will pay the balance stated on the invoice unless Client notifies Consultant in writing of any disputed items within fifteen (15) days from the date of invoice. In the event of any dispute, Client will pay all undisputed amounts in the ordinary course, and the Parties will endeavor to resolve all disputed items. All accounts unpaid after thirty (30) days from the date of original invoice shall be subject to a service charge of 1-1/2% per month, or the maximum amount authorized by law, whichever is less. Consultant reserves the right to retain instruments of service until all invoices are paid in full. Consultant will not be liable for any claims of loss, delay, or damage by Client for reason of withholding services or instruments of service until all invoices are paid in full.Consultant shall be entitled to recover all reasonable costs and disbursements, including reasonable attorney fees, incurred in connection with collecting amounts owed by Client. In addition, Consultant may, after giving seven (7)days'written notice to Client,suspend services under this Agreement until it receives full payment for all amounts then due for services, expenses and charges. ARTICLE 8—SUBMITTALS AND PAY APPLICATIONS If the Scope of Work includes the Consultant reviewing and certifying the amounts due the Contractor, the Consultant's certification for payment shall constitute a representation to the Client, that to the best of the Consultant's knowledge, information and belief, the Work has progressed to the point indicated and that the quality of the Work is in general accordance with the Documents issued by the Consultant.The issuance of a Certificate for Payment shall not be a representation that the Consultant has (1) made exhaustive or continuous on-site inspections to check the quality or quantity of the Work, (2) reviewed construction means, methods, techniques, sequences or procedures, (3) reviewed copies of requisitions received from Subcontractors and material suppliers and other data requested by the Client to substantiate the Exhibit A—GENERAL CONTRACT PROVISIONS FOR ENVIRONMENTAL INVESTIGATION,REMEDIATION OR ASSESSMENT 02.12.20-MN Page 2 Contractor's right to payment, or (4) ascertained how or for what purpose the Contractor has used money previously paid on account of the Contract Sum. Contractor shall remain exclusively responsible for its Work. If the Scope of Work includes Consultant's review and approval of submittals from the Contractor, such review shall be for the limited purpose of checking for conformance with the information given and the design concept. The review of submittals is not intended to determine the accuracy of all components, the accuracy of the quantities or dimensions, or the safety procedures, means or methods to be used in construction, and those responsibilities remain exclusively with the Client's contractor. ARTICLE 9— HAZARDOUS MATERIALS Notwithstanding the Scope of Services to be provided pursuant to this Agreement, it is understood and agreed that Consultant is not a user, handler, generator, operator, treater, arranger, storer, transporter, or disposer of hazardous or toxic substances, pollutants or contaminants as any of the foregoing items are defined by Federal, State and/or local law, rules or regulations, now existing or hereafter amended, and which may be found or identified on any Project which is undertaken by Consultant. The Client agrees to indemnify Consultant and its officers, subconsultant(s), employees and agents from and against any and all claims, losses, damages, liability and costs, including but not limited to costs of defense, arising out of or in any way connected with, the presence, discharge, release, or escape of hazardous or toxic substances, pollutants or contaminants of any kind, except that this clause shall not apply to such liability as may arise out of Consultant's sole negligence in the performance of services under this Agreement arising from or relating to hazardous or toxic substances, pollutants, or contaminants specifically identified by the Client and included within Consultant's services to be provided under this Agreement. ARTICLE 10—INSURANCE Consultant has procured general and professional liability insurance. On request, Consultant will furnish client with a certificate of insurance detailing the precise nature and type of insurance, along with applicable policy limits. ARTICLE 11 —TERMINATION OR SUSPENSION If Consultant's services are delayed or suspended in whole or in part by Client, or if Consultant's services are delayed by actions or inactions of others for more than sixty (60) days through no fault of Consultant, Consultant shall be entitled to either terminate its agreement upon seven (7) days written notice or, at its option, accept an equitable adjustment of rates and amounts of compensation provided for elsewhere in this Agreement to reflect reasonable costs incurred by Consultant in connection with, among other things, such delay or suspension and reactivation and the fact that the time for performance under this Agreement has been revised. This Agreement may be terminated by either party upon seven (7) days written notice should the other party fail substantially to perform in accordance with its terms through no fault of the party initiating the termination. In the event of termination Consultant shall be compensated for services performed prior to termination date, including charges for expenses and equipment costs then due and all termination expenses. This Agreement may be terminated by either party upon thirty (30) days' written notice without cause. Consultant shall upon termination only be entitled to payment for the work performed up to the Date of termination. In the event of termination, copies of plans, reports, specifications, electronic drawing/data files (CADD), field data, notes, and other documents whether written, printed or recorded on any medium whatsoever, finished or unfinished, prepared by the Consultant pursuant to this Agreement and pertaining to the work or to the Project, (hereinafter "Instruments of Service"), shall be made available to the Client upon payment of all amounts due as of the date of termination. All provisions of this Agreement allocating responsibility or liability between the Client and Consultant shall survive the completion of the services hereunder and/or the termination of this Agreement. Exhibit A—GENERAL CONTRACT PROVISIONS FOR ENVIRONMENTAL INVESTIGATION,REMEDIATION OR ASSESSMENT 02.12.20-MN Page 3 ARTICLE 12—INDEMNIFICATION The Consultant agrees to indemnify and hold the Client harmless from any damage, liability or cost to the extent caused by the Consultant's negligence or willful misconduct. The Client agrees to indemnify and hold the Consultant harmless from any damage, liability or cost to the extent caused by the Client's negligence or willful misconduct. ARTICLE 13—WAIVER OF CONSEQUENTIAL DAMAGES The Consultant and Client waive claims against each other for consequential damages arising out of or relating to this contract. This mutual waiver includes damages incurred by the Client for rental expenses, for loss of use, loss of income, lost profit, project delays, financing, business and reputation and for loss of management or employee productivity or of the services of such persons; and damages incurred by the Consultant for principal office expenses including the compensation for personnel stationed there,for losses of financing, business and reputation and for loss of profit except anticipated profit arising directly from the Work. The Consultant and Client further agree to obtain a similar waiver from each of their contractors, subcontractors or suppliers. ARTICLE 14—WAIVER OF CLAIMS FOR PERSONAL LIABILITY It is intended by the parties to this Agreement that Consultant's services shall not subject Consultant's employees, officers or directors to any personal legal exposure for the risks associated with this Agreement. Therefore, and notwithstanding anything to the contrary contained herein, the Client agrees that as the Client's sole and exclusive remedy, any claim,demand or suit shall be directed and/or asserted only against Consultant, and not against any of Consultant's individual employees, officers or directors. ARTICLE 15—ASSIGNMENT Neither Party to this Agreement shall assign its interest in this agreement, any proceeds due under the Agreement nor any claims that may arise from services or payments due under the Agreement without the written consent of the other Party. Any assignment in violation of this provision shall be null and void. Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the Consultant or Client. This Agreement is for the exclusive benefit of Consultant and Client and there are no other intended beneficiaries of this Agreement. ARTICLE 16—CONFLICT RESOLUTION In an effort to resolve any conflicts that arise during the design or construction of the project or following the completion of the project,the Client and Consultant agree that all disputes between them arising out of or relating to this Agreement shall be submitted to nonbinding mediation as a precondition to any formal legal proceedings. ARTICLE 17—CONFIDENTIALITY The Consultant agrees to keep confidential and not to disclose to any person or entity, other than the Consultant's employees, subconsultants and the general contractor and subcontractors, if appropriate, any data and information furnished to the Consultant and marked CONFIDENTIAL by the Client. These provisions shall not apply to information in whatever form that comes into the public domain, nor shall it restrict the Consultant from giving notices required by law or complying with an order to provide information or data when such order is issued by a court, administrative agency or other authority with proper jurisdiction, or if it is reasonably necessary for the Consultant to complete services under the Agreement or defend itself from any suit or claim. ARTICLE 18— LIMITATION OF LIABILITY To the fullest extent permitted by law, and not withstanding any other provision of this Agreement, the total liability, in the aggregate, of the Consultant and the Consultant's officers, directors, partners, employees and subconsultants, and any of them, to the Client and anyone claiming by or through the Client, for any and all claims, losses, costs or damages, including attorneys' fees and costs and expert-witness fees and costs of any nature whatsoever or claims expenses resulting from or in any way related to the project or the Agreement from any cause or causes shall not exceed $20,000. It is intended that this limitation apply to any and all liability or cause of action, including without limitation active and passive negligence however alleged or arising, unless otherwise prohibited by law. In no event shall the Consultant's liability exceed the Exhibit A—GENERAL CONTRACT PROVISIONS FOR ENVIRONMENTAL INVESTIGATION,REMEDIATION OR ASSESSMENT 02.12.20-MN Page 4 amount of available insurance proceeds. ARTICLE 19— CONTROLLING LAW This Agreement is to be governed by the laws of the State of Minnesota. Any controversy or claim arising out of or relating to this Agreement, or the breach thereof, including but not limited to claims for negligence or breach of warranty, that is not settled by nonbinding mediation shall be settled by the law of the State of Minnesota. ARTICLE 20— LOCATION OF UNDERGROUND IMPROVEMENTS Where requested by Client, Consultant will perform customary research to assist Client in locating and identifying subterranean structures or utilities. However, Consultant may reasonably rely on information from the Client and information provided by local utilities related to structures or utilities and will not be liable for damages incurred where Consultant has complied with the standard of care and acted in reliance on that information. The Client agrees to waive all claims and causes of action against the Consultant for claims by Client or its contractors relating to the identification, removal, relocation, or restoration of utilities, or damages to underground improvements resulting from subsurface penetration locations established by the Consultant. ARTICLE 21 —ACCESS TO SITE Client shall arrange and provide such access to the site as is necessary for Consultant to perform the work. ARTICLE 22 -SAMPLE DISPOSAL All environmental samples ("Samples") collected by Consultant are sent to and analyzed by a third-party laboratory, and all such Samples shall be disposed of according to the third-party laboratory's policies. ARTICLE 23— EXPERT WITNESS AND SUBPOENA FEES Consultant shall not be retained as an expert witness except by separate, written agreement. The Client agrees to pay Consultant's costs to respond to any subpoena related to the work performed under this Agreement, including attorneys'fees and administrative costs. Article 24— FIDUCIARY RELATIONSHIP Client agrees that this neither Agreement nor the services Consultant is providing under this Agreement creates a fiduciary relationship between Consultant and Client. Exhibit A—GENERAL CONTRACT PROVISIONS FOR ENVIRONMENTAL INVESTIGATION,REMEDIATION OR ASSESSMENT 02.12.20-MN Page 5 CONSENT ITEM— 6D ,fi` DEN HILLS MEMORANDUM DATE: August 10, 2020 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Todd Blomstrom, Public Works Director/City Engineer SUBJECT: Professional Services Agreement for 2021 PMP Street and Utility Improvement Project Budgeted Amount: Actual Amount: Funding Source: $570,000 $337,767 PIR, Water, Sanitary Sewer, Surface (Est.from Feasibility Report) (Proposed) Water, Special Assessments Council Should Consider Approval of a professional services agreement with Bolton & Menk in the amount of$337,767.00 for the 2021 PMP Street and Utility Improvement Project. Back2round/Discussion On June 15, 2020 the City Council directed staff to issue a Request for Proposals (RFP) for engineering design and construction administration services associated with the 2021 Pavement Management Program (PMP) Street and Utility Improvement project. The scope or work contained within the RFP is provided in Attachment A. The RFP was issued to seven consulting firms. All seven firms submitted a proposal response on July 14, 2020. Proposals were evaluated by the Public Works Director, Assistant City Engineer and City Administrator based on five criteria: project understanding and approach; team qualifications; experience; delivery schedule, and cost. The results of the proposal evaluation is provided in Attachment B. Based on a review of the proposals, staff recommends approving a professional services agreement to Bolton & Menk for the 2021 PMP project. The Bolton & Menk proposal provided a clear and organized approach, a team with experience in similar street and utility improvement projects, a detailed project delivery schedule, and sufficient hours to complete a quality design and properly administer the construction process. Page 1 of 2 The City Attorney has reviewed the proposed professional services agreement with Bolton & Menk as provided in Attachment C. Staff recommends approval of the agreement. Budget Impact The current total project cost estimate of $3,806,500 includes the estimated cost for engineering design and construction services of approximately 15 percent, or $570,000. The proposal provided by Bolton & Menk includes fees of $179,069 for design and $158,698 for construction engineering, for a total of$337,767 in consulting fees for the project. Project funding is provided by the PIR fund, water, sanitary sewer and surface water utilities, and special assessments as further described in the feasibility report. Attachments Attachment A: Scope of Services for Engineering Consultant Attachment B: Evaluation of Proposals Attachment C: Professional Services Agreement Page 2 of 2 ATTACHMENT A SCOPE OF SERVICES The selected consultant shall complete the following work items as part of the professional services agreement (Work). Respondents may provide recommended modifications to the scope as they deem appropriate. TASK 1: Project Coordination: Consultant will provide coordination services to guide the project through design, bidding and construction phases. This task shall include the following work items. A. Provide a designated Project Manager to serve as a single point of contact and guide the project through completion. B. Attendance at a project design kick-off meeting with City staff. C. Attendance at up to five (5) design coordination meetings with City staff. D. Attendance or conference calls (est. 2) with Rice Creek Watershed District staff. E. Attendance or on-line participation at up to three (3) City Council meetings to assist with presenting project information. TASK 2: Data Collection and Information Review: Consultant will collect and review project related information associated with the project, including but not limited to the following documents. A. City of Arden Hills Engineering Record Plans B. Geotechnical Report, dated September 19, 2019 C. Pavement Forensic Report dated May 6, 2020 D. Project Feasibility Report, available July 28, 2020 E. Pavement Condition Ratings within the project area F. Sanitary Sewer CCTV Televising Inspections Data G. Water Main break and leak history H. GIS database for infrastructure conditions I. Field Observations of Project Area J. City of Arden Hills Engineering Design Standards K. MnDOT State Aid Design Standards L. City's standard general and special provisions, front-end specifications TASK 3: Project Survey: Consultant will conduct a topographic survey of the project corridor to collect elevations and locations of surface features. This task shall include the following items. A. Conduct field survey of the project area, with recommended survey boundary approved by City Engineer prior to conducting field work. B. Locate and survey property corner monuments adjacent to the street right of way to the extent practical within the project area. C. Conform to the following survey standards unless otherwise approved by the City. ■ Reference Ramsey County Coordinate System, NAD83 (2011 adjustment). ■ Elevations based upon NAVD88. All units (horizontal and vertical) will be in US Survey Feet and given to the 0.01 foot. D. Conduct utility One-Call locating request to identify and survey the location of existing underground utilities. Page 1 of 3 E. Produce base map of the project area depicting locations of existing surface features, contour lines, curb stop locations, underground utilities and overhead utilities. F. Submit base map to City for review prior to initiating design work. TASK 4: Design Analysis: Consultant will conduct the following analysis during the early stages of the project design process. A. Review all data and information as outlined in Task 2 along with field observations and field survey information. B. Review the recommended scope of improvements and cost estimates provided in the Feasibility Report. C. Prepare a brief technical memorandum summarizing the consultant's suggested changes in the project scope for street and utility improvements that may differ from the findings of the Feasibility Report. D. Review technical memorandum with City staff to establish the final scope of infrastructure improvements. TASK 5: Project Plans: Consultant will prepare construction plans and an opinion of probable cost (OPC) for City approval, procurement of bids and construction. This task shall include the following items. A. Prepare plan set including, but not limited to, the following sheets: ■ Title Sheet ■ Statement of Estimated Quantities ■ Tabulation of Utilities and Features ■ Construction Notes and Standard Plates ■ Removal Sheets ■ Construction Staging/Sequencing Sheets ■ Traffic Control Sheets ■ Street and Drainage Plan and Profile Sheets ■ Water and Sanitary Sewer Plan and Profile Sheets ■ Erosion Control and SWPPP Sheets ■ Cross Sections Sheets B. Provide plan submittals: ■ 60% Plans,OPC and specifications for City Review ■ 90% Plans, OPC and specifications for City review ■ 100% plans, OPC and specifications for bidding C. Coordination of submittals and approvals for the following anticipated permits ■ Minnesota Department of Health Water Main Permit ■ Rice Creek Watershed District ■ Ramsey County Right of Way Permit ■ MPCA Stormwater Permit TASK 6: Project Manual/Specifications: Consultant will assemble specifications and other documents to produce a project manual for bidding and construction contracting. A. City will provide Consultant with standard front end documents for the project manual, consisting of the following documents, for final editing by the Consultant. ■ Title Page ■ Certification ■ Advertisement for Bids Page 2 of 3 ■ Proposal Form ■ Non-Collusion Affidavit ■ Agreement for Construction Contract ■ Performance and Payment Bonds (EJCDC) ■ Standard General Conditions (EJCDC 2018) ■ Supplementary General Conditions (Rev. March 2020) ■ General Requirements ■ *Consultant prepares remaining documents necessary for project manual. B. Draft submittals at 60% and 90% stages shall be provided for City review. C. Provide three (3) paper copies and a pdf digital copy of final plans and project manual to the City for solicitation of bids. Task 7: Public Engagement: Consultant will conduct one (1) public informational meeting during the design process to inform residents of the proposed improvements and solicit comments and input. This meeting may be conducted via Zoom or other virtual format depending on evolving State guidance for COVID-19. Consultant will conduct one (1) additional preconstruction meeting with the neighborhood prior to the start of construction. This task shall include preparation of presentation materials, participation in meetings, and a written summary of meeting results. TASK 8: Bidding Assistance: Consultant will assist the City during the procurement process to obtain construction bids, including the following items. A. Provide bidding documents for City posting onto QuestCDN. B. Assist with technical questions received from potential bidders. C. Issue addenda necessary to address project related questions during bidding. D. Attend bid opening and prepare certified bid tabulation. TASK 9: Construction Administration: Consultant will assist the City during the project construction process, including the following items. A. Conduct pre-construction meeting. B. Review shop drawing submittals. C. Provide construction staking for project improvements. D. Provide on-site construction observation. E. Conduct weekly construction meetings with contractor F. Prepare progress payments and change order documents. G. Coordinate material testing. H. Prepare punch lists and provide final project inspection. I. Prepare final as-build record drawings Page 3 of 3 ATTACHMENT B PROPOSAL RESULTS All seven consulting firms submitted quality proposals and are considered to be respected providers of civil engineering services in Minnesota. The result of the proposal evaluation process is summarized in the following table. Proposal Design Construction Total Proposed Firm Ranking Hours Hours Hours Fee Bolton&Menk 1 1625 1562 3187 $337,767 HR Green 2 1403 1199 2602 $330,373 WSB 3 903 1175 2078 $273,795 TKDA >3 2075 1218 3293 $346,833 Ulteig >3 1696 1294 2990 $390,156 Kimley Horn >3 1674 1006 2680 $336,770 SEH >3 1332 1251 2583 $270,270 EVALUATION CRITERIA ■ Project Understanding&Approach: The extent that the proposal sufficiently describes the process and results to be achieved and a detailed outline of how the firm will complete the project. ■ Team Qualifications: The extent that the firm has proposed team members with experience and capacity to complete all tasks within the project scope of work. ■ Experience: The extent that the firm and the proposed team has successfully completed similar projects involving municipal street and utility reconstruction projects. ■ Schedule: The extent that the proposal provides a clear and detailed schedule for completing the scope of work on the desired timeline and illustrates the sequence of tasks. ■ Cost: The extent that the proposal identifies sufficient hours to properly complete each task and the associated fee for each task. Attachment C AGREEMENT FOR PROFESSIONAL SERVICES 2021 HAZELNUT PARKIGLENPAUL NEIGHBORHOOD STREET& UTILITY IMPROVEMENTS CITY OF ARDEN HILLS,MN and BOLTON &MENK,INC. This Agreement,made this tenth(10t1i)day of August,2020,by and between CITY OF ARDEN HILLS, 1245 W.Highway 96,Arden Hills,MN 55112, ("CLIENT"), and BOLTON&MENK,INC., 12224 Nicollet Avenue,Burnsville,MN 55337, ("CONSULTANT"). WITNESS,whereas the CLIENT requires professional services in conjunction with the 2021 HAZELNUT PARK/GLENPAUL NEIGHBORHOOD STREET&UTILITY IMPROVEMENTS ("Project") and whereas the CONSULTANT agrees to furnish the various professional services required by the CLIENT. NOW,THEREFORE,in consideration of the mutual covenants and promises between the parties hereto, it is agreed: SECTION I- CONSULTANT'S SERVICES A. The CONSULTANT agrees to perform the various Basic Services in connection with the proposed project as described in Exhibit I. B. Upon mutual agreement of the parties,Additional Services may be authorized as described in Paragraph IV.B. SECTION II-THE CLIENT'S RESPONSIBILITIES A. The CLIENT shall promptly compensate the CONSULTANT in accordance with Section III of this Agreement. B. The CLIENT shall place any and all previously acquired information in its custody at the disposal of the CONSULTANT for its use. Such information shall include,but is not limited to: boundary surveys,topographic surveys,preliminary sketch plan layouts,building plans, soil surveys, abstracts,deed descriptions,tile maps and layouts,aerial photos,utility agreements,environmental reviews, and zoning limitations. The CONSULTANT may rely upon the accuracy and sufficiency of all such information in performing services unless otherwise instructed,in writing,by CLIENT. C. The CLIENT will guarantee access to and make all provisions for entry upon public portions of the project and reasonable efforts to provide access to private portions and pertinent adjoining properties. D. The CLIENT will give prompt notice to the CONSULTANT whenever the CLIENT observes or otherwise becomes aware of any defect in the proposed project. E. The CLIENT shall designate a liaison person to act as the CLIENT'S representative with respect to services to be rendered under this Agreement. Said representative shall have the authority to Public Standard Form—MN Page 1 of 11 2019(20190712) transmit instructions,receive instructions,receive information,interpret and define the CLIENT'S policies with respect to the project and CONSULTANT'S services. F. The CONSULTANT'S services do not include legal,insurance counseling,accounting, independent cost estimating,financial advisory or"municipal advisor"(as described in Section 975 of the Dodd-Frank Wall Street Reform and Consumer Protection Act 2010 and the municipal advisor registration rules issued by the SEC)professional services and the CLIENT shall provide such services as may be required for completion of the Project described in this Agreement. G. The CLIENT will obtain any and all regulatory permits required for the proper and legal execution of the Project. CONSULTANT will assist CLIENT with permit preparation and documentation to the extent described in Exhibit I. H. The CLIENT may hire, at its discretion,when requested by the CONSULTANT,an independent test company to perform laboratory and material testing services, and soil investigation that can be justified for the proper design and construction of the Project. The CONSULTANT shall assist the CLIENT in selecting a testing company. Payment for testing services shall be made directly to the testing company by the CLIENT and is not part of this Agreement. If CLIENT elects not to hire an independent test company,CLIENT shall provide CONSULTANT with guidance and direction on completing those aspects of design and construction that require additional testing data. (Remainder of this page intentionally left blank) Public Standard Form—MN Page 2 of 11 2019(20190712) SECTION III- COMPENSATION FOR SERVICES A. FEES. 1. The CLIENT will compensate the CONSULTANT in accordance with the following Schedule of Fees for the time spent in performance of Agreement services. Total cost of services for Tasks 1-8 shall not exceed$ 179,069 without the prior consent of CLIENT. Total estimated fee for construction phase services,Task 9,is an estimated hourly of$158.698 (1562 hours). The payment of additional Construction Services to the CONSULTANT will be made by the CLIENT and be paid monthly on an hourly basis at the rates specified.Hours,rates and fees for Project tasks are further described in Exhibit I. Schedule of Fees Employee Rates Senior Principal $150-280/Hour Principal Engineer/Surveyor/Planner/GIS/Landscape Architect $140-225 Senior Engineer/Surveyor/Planner/GIS/Landscape Architect $110-210 Project Manager(Inc. Survey, GIS, Landscape Architect) $100-195 Project Engineer/Surveyor/Planner/Landscape Architect $85-190 Design Engineer/Landscape Designer/Graduate Engineer/Surveyor $80-190 Specialist(Nat. Resources; GIS;Traffic; Graphics; Other) $60-175 Senior Technician (Inc. Construction, GIS,Survey') $85-180 Technician(Inc. Construction, GIS,Survey') $65-150 Administrative/Corporate Specialists $45-125 Structural/Electrical/Mechanical/Architect $120-150 1 No separate charges will be made for GPS or robotic total stations on Bolton&Menk,Inc. survey assignments;the cost of this equipment is included in the rates for Survey Technicians. 2. The preceding Schedule of Fees shall apply for services provided through December 31,2020. Hourly rates may be adjusted by CONSULTANT,in consultation with CLIENT,on an annual basis thereafter to reflect reasonable changes in its operating costs. Adjusted rates will become effective on January 1 st of each subsequent year,upon written acceptance by CLIENT. Public Standard Form—MN Page 3 of 11 2019(20190712) 3. Rates and charges do not include sales tax. If such taxes are imposed and become applicable after the date of this Agreement CLIENT agrees to pay any applicable sales taxes. 4. The rates in the Schedule of Fees include labor,general business and other normal and customary expenses associated with operating a professional business.Unless otherwise agreed in writing,the above rates include vehicle and personal expenses,mileage,telephone, survey stakes and routine expendable supplies; and no separate charges will be made for these activities and materials. 5. Additional services as outlined in Section LB will vary depending upon project conditions and will be billed on an hourly basis at the rate described in Section IILA.1. 6. Expenses required to complete the agreed scope of services or identified in this paragraph will be invoiced separately, and include but are not limited to large quantities of prints;extra report copies; out-sourced graphics and photographic reproductions; document recording fees; special field and traffic control equipment rental;outside professional and technical assistance; geotechnical services; and other items of this general nature required by the CONSULTANT to fulfill the terms of this Agreement. CONSULTANT shall be reimbursed at cost plus an overhead fee (not-to-exceed 10%)for these Direct Expenses incurred in the performance of the work, subject to the Total cost not to exceed fee or approved Additional services. B. PAYMENTS AND RECORDS 1. The payment to the CONSULTANT will be made by the CLIENT upon billing at intervals not more often than monthly at the herein rates and terms. 2. If CLIENT fails to make any payment due CONSULTANT for undisputed services and expenses within 45 days after date of the CONSULTANT'S invoice,a service charge of one and one-half percent(1.5%)per month or the maximum rate permitted by law,whichever is less,will be charged on any unpaid balance. 3. In addition to the service charges described in preceding paragraph,if the CLIENT fails to make payment for undisputed services and expenses within 60 days after the date of the invoice,the CONSULTANT may,upon giving seven days'written notice to CLIENT, suspend services and withhold project deliverables due under this Agreement until CONSULTANT has been paid in full for all past due amounts for undisputed services,expenses and charges, without waiving any claim or right against the CLIENT and without incurring liability whatsoever to the CLIENT. 4. Documents Retention. The CONSULTANT will maintain records that reflect all revenues, costs incurred and services provided in the performance of the Agreement. The CONSULTANT will also agree that the CLIENT, State,or their duly authorized representatives may,at any time during normal business hours and as often as reasonably necessary,have access to and the right to examine,audit,excerpt,and transcribe any books,documents,papers, records,etc., and accounting procedures and practices of the CONSULTANT which are relevant to the contract for a period of six years. (Remainder of this page intentionally left blank) Public Standard Form—MN Page 4 of 11 2019(20190712) SECTION IV-GENERAL A. STANDARD OF CARE Professional services provided under this Agreement will be conducted in a manner consistent with that level of care and skill ordinarily exercised by members of the CONSULTANT'S profession currently practicing under similar conditions. No warranty,express or implied,is made. B. CHANGE IN PROJECT SCOPE In the event the CLIENT changes or is required to change the scope or duration of the project from that described in Exhibit I,and such changes require Additional Services by the CONSULTANT, the CONSULTANT shall be entitled to additional compensation at the applicable hourly rates. To the fullest extent practical,the CONSULTANT shall give notice to the CLIENT of any Additional Services,prior to furnishing such Additional Services. The CONSULTANT shall furnish an estimate of additional cost,prior to authorization of the changed scope of work and Agreement will be revised in writing. C. LIMITATION OF LIABILITY 1. General Liability of CONSULTANT.For liability other than professional acts,errors,or omissions,and to the fullest extent permitted by law,CONSULTANT shall indemnify,defend and hold harmless CLIENT from losses,damages, and judgments(including reasonable attorneys' fees and expenses of litigation)arising from claims or actions relating to the Project, provided that any such claim,action,loss,damages,or judgment is attributable to bodily injury, sickness,disease,or death,or to injury to or destruction of tangible property,but only to the extent caused by the acts and omissions in the non-professional services of CONSULTANT or CONSULTANT'S employees, agents, or subconsultants. 2. Professional Liability of CONSULTANT. With respect to professional acts,errors and omissions and to the fullest extent permitted by law,CONSULTANT shall indemnify and hold harmless CLIENT from losses, damages, and judgments (including reasonable attorneys' fees and expenses of litigation)arising from third-party claims or actions relating to the Project, provided that any such claim,action,loss,damages,or judgment is attributable to bodily injury, sickness,disease,or death,or to injury to or destruction of tangible property,but only to the extent caused by a negligent act,error or omission of CONSULTANT or CONSULTANT'S employees,agents,or subconsultants. This indemnification shall include reimbursement of CLIENT'S reasonable attorneys' fees and expenses of litigation,but only to the extent that defense is insurable under CONSULTANT's liability insurance policies. 3. General Liability of Client.To the fullest extent permitted by law and subject to the maximum limits of liability set forth in Minnesota Statutes Section 466.04,CLIENT shall indemnify, defend and hold harmless CONSULTANT from losses,damages, and judgments(including reasonable attorneys' fees and expenses of litigation)arising from third-party claims or actions relating to the Project,provided that any such claim,action,loss,damages,or judgment is attributable to bodily injury, sickness,disease,or death,or to injury to or destruction of tangible property,but only to the extent caused by the acts or omission of CLIENT or CLIENT'S employees,agents,or other consultants. Public Standard Form—MN Page 5 of 11 2019(20190712) 4. To the fullest extent permitted by law,CLIENT and CONSULTANT waive against each other, and the other's employees,officers, directors,members, agents,insurers,partners, and consultants,any and all claims for or entitlement to special,incidental,indirect,or consequential damages arising out of,resulting from,or in any way related to this Agreement, from any cause or causes. CLIENT waives all claims against individuals involved in the services provided under this Agreement and agrees to limit all claims to the CONSULTANT's corporate entity. 5. Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third parry against either the CLIENT or the CONSULTANT. The CONSULTANT'S services under this Agreement are being performed solely for the CLIENT'S benefit,and no other entity shall have any claim against the CONSULTANT because of this Agreement or the performance or nonperformance of services provided hereunder. D. INSURANCE 1. The CONSULTANT agrees to maintain,at CONSULTANT'S expense a commercial general liability(CGL) and excess or umbrella general liability insurance policy or policies insuring CONSULTANT against claims for bodily injury,death or property damage arising out of CONSULTANT'S general business activities. The general liability coverage shall provide limits of not less than $2,000,000 per occurrence and not less than $2,000,000 general aggregate. Coverage shall include Premises and Operations Bodily Injury and Property Damage;Personal and Advertising Injury;Blanket Contractual Liability;Products and Completed Operations Liability. 2. The CONSULTANT also agrees to maintain, at CONSULTANT'S expense, a single limit or combined limit automobile liability insurance and excess or umbrella liability policy or policies insuring owned,non-owned and hired vehicles used by CONSULTANT under this Agreement. The automobile liability coverages shall provide limits of not less than $1,000,000 per accident for property damage, $2,000,000 for bodily injuries,death and damages to any one person and $2,000,000 for total bodily injury,death and damage claims arising from one accident. 3. CLIENT shall be named Additional Insured for the above CGL and Auto liability policies. 4. The CONSULTANT agrees to maintain,at the CONSULTANT'S expense, statutory worker's compensation coverage together with Coverage B, Employer's Liability limits of not less than $500,000 for Bodily Injury by Disease per employee, $500,000.00 for Bodily Injury by Disease aggregate and$500,000 for Bodily Injury by Accident. 5. The CONSULTANT also agrees to maintain, at CONSULTANT'S expense, Professional Liability Insurance coverage insuring CONSULTANT against damages for legal liability arising from a negligent act,error or omission in the performance of professional services required by this Agreement during the period of CONSULTANT'S services and for three years following date of final completion of its services.The professional liability insurance coverage shall provide limits of not less than$2,000,000 per claim and an annual aggregate of not less than $2,000,000 on a claims-made basis. 6. CLIENT shall maintain statutory Workers Compensation insurance coverage on all of CLIENT'S employees and other liability insurance coverage for injury and property damage to third parties due to the CLIENT'S negligence. Public Standard Form—MN Page 6 of 11 2019(20190712) 7. Prior to commencement of this Agreement,CONSULTANT will provide the CLIENT with certificates of insurance, showing evidence of required coverages. All policies of insurance shall contain a provision or endorsement that the coverage afforded will not be canceled or reduced in limits by endorsement for any reason except non-payment of premium,until at least 30 days prior written notice has been given to the Certificate Holder, and at least 10 days prior written notice in the case of non-payment of premium E. OPINIONS OR ESTIMATES OF CONSTRUCTION COST Where provided by the CONSULTANT as part of Exhibit I or otherwise,opinions or estimates of construction cost will generally be based upon public construction cost information. Since the CONSULTANT has no control over the cost of labor,materials,competitive bidding process, weather conditions and other factors affecting the cost of construction,all cost estimates are opinions for general information of the CLIENT and the CONSULTANT does not warrant or guarantee the accuracy of construction cost opinions or estimates. The CLIENT acknowledges that costs for project financing should be based upon contracted construction costs with appropriate contingencies. F. CONSTRUCTION SERVICES It is agreed that the CONSULTANT and its representatives shall not at any time supervise,direct, control,or have authority over any contractor's work,nor shall CONSULTANT have authority over or be responsible for the means,methods,techniques, sequences,or procedures of construction selected or used by any contractor,or the safety precautions and programs incident thereto,for security or safety at any Project site,nor for any failure of a Contractor to comply with Laws and Regulations applicable to that Contractor's furnishing and performing of its work. CONSULTANT shall not be responsible for the acts or omissions of any Contractor. CLIENT acknowledges that on-site contractor(s)are solely responsible for construction site safety programs and their enforcement. G. USE OF ELECTRONIC/DIGITAL DATA 1. Because of the potential instability of electronic/digital data and susceptibility to unauthorized changes,copies of documents that may be relied upon by CLIENT are limited to the printed copies(also known as hard copies)that are signed or sealed by CONSULTANT. Except for electronic/digital data which is specifically identified as a project deliverable for this Agreement or except as otherwise explicitly provided in this Agreement,all electronic/digital data developed by the CONSULTANT as part of the Project is acknowledged to be an internal working document for the CONSULTANT'S purposes solely and any such information provided to the CLIENT shall be on an "AS IS"basis strictly for the convenience of the CLIENT without any warranties of any kind. As such,the CLIENT is advised and acknowledges that use of such information may require substantial modification and independent verification by the CLIENT(or its designees). 2. Provision of electronic/digital data,whether required by this Agreement or provided as a convenience to the Client,does not include any license of software or other systems necessary to read,use or reproduce the information. It is the responsibility of the CLIENT to verify compatibility with its system and long-term stability of media. CLIENT shall indemnify and hold harmless CONSULTANT and its Subconsultants from all claims,damages,losses,and expenses,including attorneys'fees arising out of or resulting from third party use or any Public Standard Form—MN Page 7 of 11 2019(20190712) adaptation or distribution of electronic/digital data provided under this Agreement,unless such third party use and adaptation or distribution is explicitly authorized by this Agreement. H. REUSE OF DOCUMENTS 1. Drawings and Specifications and all other documents(including electronic and digital versions of any documents)prepared or furnished by CONSULTANT pursuant to this Agreement are instruments of service in respect to the Project and CONSULTANT shall retain an ownership interest therein. Upon payment of all fees owed to the CONSULTANT,the CLIENT shall acquire a limited license in all identified deliverables(including Reports, Plans and Specifications)for any reasonable use relative to the Project and the general operations of the CLIENT. Such limited license to Owner shall not create any rights in third parties. 2. CLIENT may make and disseminate copies for information and reference in connection with the use and maintenance of the Project by the CLIENT. However, such documents are not intended or represented to be suitable for reuse by CLIENT or others on extensions of the Project or on any other project. Any reuse by CLIENT or,any other entity acting under the request or direction of the CLIENT,without written verification or adaptation by CONSULTANT for such reuse will be at CLIENT'S sole risk and without liability or legal exposure to CONSULTANT and CLIENT shall indemnify and hold harmless CONSULTANT from all claims,damages,losses and expenses including attorney's fees arising out of or resulting from such reuse. I. CONFIDENTIALITY CONSULTANT agrees to keep confidential and not to disclose to any person or entity,other than CONSULTANT'S employees and subconsultants any information obtained from CLIENT not previously in the public domain or not otherwise previously known to or generated by CONSULTANT. These provisions shall not apply to information in whatever form that comes into the public domain through no fault of CONSULTANT; or is furnished to CONSULTANT by a third party who is under no obligation to keep such information confidential;or is information for which the CONSULTANT is required to provide by law or authority with proper jurisdiction; or is information upon which the CONSULTANT must rely for defense of any claim or legal action. J. PERIOD OF AGREEMENT This Agreement will remain in effect for the longer of a period of two(2)years or until such other expressly identified completion date,after which time the Agreement may be extended upon mutual agreement of both parties. K. TERMINATION This Agreement may be terminated: 1. For cause,by either party upon 7 days written notice in the event of substantial failure by other party to perform in accordance with the terms of this Agreement through no fault of the terminating party.For termination by CONSULTANT,cause includes,but is not limited to, failure by CLIENT to pay undisputed amounts owed to CONSULTANT within 120 days of invoice and delay or suspension of CONSULTANT's services for more than 120 days for reasons beyond CONSULTANT'S cause or control;or, Public Standard Form—MN Page 8 of 11 2019(20190712) 2. For convenience by CLIENT upon 7 days written notice to CONSULTANT. 3. Notwithstanding,the foregoing,this Agreement will not terminate under paragraph IV.K if the party receiving such notice immediately commences correction of any substantial failure and cures the same within 10 days of receipt of the notice. 4. In the event of termination by CLIENT for convenience or by CONSULTANT for cause,the CLIENT shall be obligated to the CONSULTANT for payment of amounts due and owing including payment for services performed or furnished to the date and time of termination, computed in accordance with Section III of this Agreement. CONSULTANT shall deliver and CLIENT shall have,at its sole risk,right of use of any completed or partially completed deliverables,subject to provisions of Paragraph IV.H. 5. In event of termination by CLIENT for cause and in addition to any other remedies available to CLIENT,CONSULTANT shall deliver to CLIENT and CLIENT shall have right of use of any completed or partially completed deliverables,in accordance with the provisions of Paragraph IV.H. CLIENT shall compensate CONSULTANT for all undisputed amounts owed CONSULTANT as of date of termination. L. INDEPENDENT CONTRACTOR Nothing in this Agreement is intended or should be construed in any manner as creating or establishing the relationship of co-partners between the parties hereto or as constituting the CONSULTANT or any of its employees as the agent,representative,or employee of the CLIENT for any purpose or in any manner whatsoever. The CONSULTANT is to be and shall remain an independent contractor with respect to all services performed under this Agreement. M. CONTINGENT FEE The CONSULTANT warrants that it has not employed or retained any company or person,other than a bona fide employee working solely for the CONSULTANT to solicit or secure this Agreement, and that it has not paid or agreed to pay any company or person,other than a bona fide employee,any fee,commission,percentage,brokerage fee,gift or any other consideration, contingent upon or resulting from award or making of this Agreement. N. NON-DISCRIMINATION The provisions of any applicable law or ordinance relating to civil rights and discrimination shall be considered part of this Agreement as if fully set forth herein. The CONSULTANT is an Equal Opportunity Employer and it is the policy of the CONSULTANT that all employees,persons seeking employment, subcontractors, subconsultants and vendors are treated without regard to their race,religion, sex,color,national origin,disability,age, sexual orientation,marital status,public assistance status or any other characteristic protected by federal, state or local law. O. ASSIGNMENT Neither party shall assign or transfer any interest in this Agreement without the prior written consent of the other party. P. SURVIVAL Public Standard Form—MN Page 9 of 11 2019(20190712) All obligations,representations and provisions made in or given in Section IV and Documents Retention clause of this Agreement will survive the completion of all services of the CONSULTANT under this Agreement or the termination of this Agreement for any reason. Q. SEVERABILITY Any provision or part of the Agreement held to be void or unenforceable under any law or regulation shall be deemed stricken,and all remaining provisions shall continue to be valid and binding upon CLIENT and CONSULTANT,who agree that the Agreement shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. R. CONTROLLING LAW This Agreement is to be governed by the law of the State of Minnesota and venued in courts of Minnesota; Ramsey County,or at the choice of either party,and if federal jurisdictional requirements can be met,in federal court in the district in which the project is located. S. DISPUTE RESOLUTION CLIENT and CONSULTANT agree to negotiate all disputes between them in good faith for a period of 30 days from the date of notice of dispute prior to proceeding to formal dispute resolution or exercising their rights under law. Any claims or disputes unresolved after good faith negotiations shall then be submitted to mediation using a neutral from the Minnesota District Court Rule 114 Roster,or if mutually agreed at time of dispute submittal,a neutral from the American Arbitration Association Construction Industry roster. If mediation is unsuccessful in resolving the dispute,then either party may seek to have the dispute resolved by bringing an action in a court of competent jurisdiction. T. MINNESOTA GOVERNMENT DATA PRACTICES ACT(MGDPA) All data collected,created,received,maintained,or disseminated,or used for any purposes in the course of the CONSULTANT'S performance of the Agreement is governed by the Minnesota Government Data Practices Act,Minnesota Statutes Section 13.01,et seq. or any other applicable state statutes and state rules adopted to implement the Act,as well as state statutes and federal regulations on data privacy.The Consultant agrees to abide by these statutes,rules and regulations and as they may be amended. In the event the CONSULTANT receives a request to release data,it shall notify CLIENT as soon as practical. The CLIENT will give instructions to CONSULTANT concerning release of data to the requesting party and CONSULTANT will be reimbursed as additional services for its reasonable labor and other direct expenses in complying with any MGDPA request,but only to the extent that the request is not due to a negligent,intentional or willful act or omission by the CONSULTANT or other failure to comply with its obligations under this contract. Public Standard Form—MN Page 10 of 11 2019(20190712) SECTION V- SIGNATURES THIS INSTRUMENT embodies the whole agreement of the parties,there being no promises,terms, conditions or obligation referring to the subject matter other than contained herein. This Agreement may only be amended, supplemented,modified or canceled by a duly executed written instrument signed by both parties. IN WITNESS WHEREOF,the parties hereto have caused this Agreement to be executed in their behalf. CLIENT: City of Arden Hills,MN CONSULTANT: Bolton&Menk.Inc. S—a� 2��tarl Principal Engineer Public Standard Form—MN Page 11 of 11 2019(20190712) EXHIBIT I CONSULTANT'S SERVICES 2021 HAZELNUT PARK/GLENPAUL NEIGHBORHOOD STREET&UTILITY IMPROVEMENTS CITY OF ARDEN HILLS,MN and BOLTON & MENK,INC. DESCRIPTION OF PROJECT AND SCOPE OF IMPROVEMENTS The CONSULTANT agrees to provide civil engineering services required for the construction of 91 funded, street,utility and related improvements in conjunction with Hazelnut Park/Glenpaul Neighborhood Street&Utility Improvement Project. Scope of work shall be in general accordance with the Proposal dated July 14,2020 and proposal amendment dated July 29,2020. The basic improvements as part of this Agreement are outlined in the Bolton&Menk proposal and proposal amendment and includes: urban street sections,curb and gutter,main line storm sewer,catch basins, sanitary sewer and service repair,watermain,together with appurtenant and supporting features. I.A. BASIC SERVICES For purposes of this Project,Basic Services to be provided by the CONSULTANT are as follows: 1. Upon notice to proceed,the CONSULTANT shall meet with the Arden Hills City Engineer for a project kick-off meeting. 2 The CONSULTANT shall review the Preliminary Report prepared by the CLIENT. 3. The CONSULTANT shall conduct field surveys to obtain information for detailed design and construction documents. 4. The CONSULTANT shall prepare plans and specifications and submit copies to the CLIENT for review and comment. 5. Construction plans and documents will be prepared in general conformance with applicable State Aid standards to the extent permitted by site topography and grades. The plans shall be prepared using English standards. 6. The CONSULTANT shall complete the storm sewer design within and serving the project area. Such design shall be in accordance with City direction and of sufficient detail for submittal to Rice Creek Watershed district,as required. 7. The CONSULTANT shall assist the CLIENT in the preparation of permit applications for MnDOT, MPCA(storm water/erosion control and sanitary sewer construction) and Minnesota Department of Health(watermain),if required. The CONSULTANT'S responsibility on the permit application shall be to provide information relative to the project including copies of plans, specifications and computations. The CLIENT shall assume responsibilities for submittals of permit applications,necessary bonds,permit application Typical Municipal.Doc Exhibit I-Page I of 3 July 2020 fees,negotiation for access or rights-of-way, and non-engineering work associated with such permits. 8. The CONSULTANT shall provide copies of the plans for use by the CLIENT in negotiating and obtaining easements and rights-of-way,if required. 9. The CONSULTANT shall prepare plans, specifications and proposal forms,in electronic format, for use by bidders; and assist in the preparation of advertisement for bids. 10. The CONSULTANT shall attend the public bid letting,tabulate unit price bid items and furnish tabulations to the CLIENT. 11. The CONSULTANT shall prepare,with the assistance of the CLIENT'S attorney and staff, and contracts after award of contract. Construction Contract Administration 1. The CONSULTANT shall attend and assist with the pre-construction conference to be attended by the CLIENT,contractors and any affected utility companies. 2. The CONSULTANT shall review, for conformance with plans and specifications only, any shop drawings required to be furnished by the contractor. 3. The CONSULTANT shall consult with and advise the CLIENT and act as the CLIENTS construction representative as provided in the contract documents. 4. The CONSULTANT shall make visits to the site at approximatelyper week intervals to observe the progress and quality of the executed work of the contractors, and determine,in general, if such work is proceeding in accordance with the contract documents. 5. The CONSULTANT and its representatives shall not be responsible for the means,methods, techniques, sequences, schedules or procedures of construction selected by the contractor or the safety precautions or programs incident to the work of the contractor. 6. The CONSULTANT shall review the contractor's request for partial payments. Such review shall be based upon the CONSULTANT'S on-site observations and such written documentation as may be available to the CONSULTANT at the time of review. Such review shall not include verification of unit price contract quantities by physical measurement of individual work items. 7. The CONSULTANT shall conduct a final inspection of the project to determine,in general, conformance with contract documents completion requirements and to assist in evaluation of the final payment request from the contractor. 8. CONSTRUCTION STAKING. Perform construction staking and furnish necessary equipment and supplies to establish grade and line for the contractor's guidance in construction of the project and in accordance with the contract documents. 9. RESIDENT PROJECT REPRESENTATIVE. Provide resident project representative (RPR) services during construction of the project. RPR services consist of observation of the work of the work of the contractor,coordination of testing services and documentation of the work progress. RPR services do not constitute acceptance or approval of the contractor's work nor do they relieve any part of the contractor's responsibility under the construction documents. Typical Municipal.Doc Exhibit t-Page 2 of 3 July 2020 I.B. ADDITIONAL SERVICES Consulting services performed other than those authorized under Section 1.A shall be considered not part of the Basic Services and may be authorized by the CLIENT as Additional Services. Additional Services consist of those services that are not generally considered to be Basic Services;or exceed the requirements of the Basic Services;or are not definable prior to the bidding of the project;or vary depending on the technique,procedures or schedule of the project contractor. Additional services include: I. Construction services beyond those outlined in the original, and amended,proposal. 2. EASEMENT & ACQUISITION SERVICES. Boundary and easement surveys for the purpose of describing project sites and easements,preparation of property descriptions,site maps,assistance with eminent domain proceedings,court preparation and testimony. 3. All other services not specifically identified in Sections LA or LB of this Exhibit. 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' b..+ _ 'fin •t'„Y Wt Er • ' c , ' Proposal for 2021 Hazelnut Park/Glenpaul Neighborhood Street and Utility Improvements & MENK Sarah Lloyd, P.E. Burnsville, 612-756-3427 :•„ ,• 12224 Nicollet Avenue BO LTO N Burnsville,MN 55337-1649 & M E N K Ph:(952)890-0509 Real People. Real Solutions. Fax:(952)890-8065 Bolton-Menk.com July 14,2020 David Swearingen Assistant City Engineer DSwearingen@cityofardenhills.org RE: Proposal for 2021 Hazelnut Park/Glenpaul Neighborhood Street and Utility Improvements Dear Mr. Swearingen: The City of Arden Hills has initiated the 2021 Hazelnut Park/Glenpaul Neighborhood Street and Utility Improvements project to replace deteriorating asphalt pavement,add curb and gutter where there is none today, and improve and replace underground public utilities. Like you,Bolton&Menk,Inc.takes great pride in designing and managing projects that are safe, sustainable, and beautiful.We will make the City of Arden Hills'priorities our priorities.You can trust us to provide the skills and characteristics required to mitigate your risks and successfully complete your street and utility improvements project. Technical Leadership —The Hazelnut Park/Glenpaul Neighborhood Street and Utility Improvements project requires a range of services: feasibility study review, survey,design,public engagement, and construction administration.The city needs a consultant with the experience and expertise to manage all aspects of the project from the topographic survey,to neighborhood informational meetings,through final design and construction.We have successfully completed more than 40 street and utility projects in the metro area in the last five years. We are experts in resident outreach, stakeholder coordination, and mitigation of construction issues and we will make sure that miscommunication,lack of foresight, and costly mistakes don't happen. Fiscal Responsibility and Long-Term Value —While engineering fees are a small part of the total project cost, engineering design profoundly influences how projects are constructed,used, and maintained. With thoughtful and proactive engineering,Bolton&Menk has reduced risk, shortened project timelines,provided sustainable projects, and saved millions for our clients.We will use this same approach with the City of Arden Hills. Innovative Problem-Solving —We encourage creativity and functional innovation in every area—utility placement to traffic safety to public engagement. That means Arden Hills will benefit from our curiosity and tenacity to make things better. Proposing curb and gutter on roads that do not currently have curb and gutter can be more complicated than it looks on paper.Not only does the project team have to account for grade changes to make the curb and gutter fit into the existing roadway and with existing driveways,but there is typically some opposition from the public when making any changes to the roadway, even if they are of great benefit to the neighborhood.We are prepared to have those difficult conversations with the community if their perception of the project is not all positive. In continued service to the City of Arden Hills,we are excited at the opportunity to complete the 2021 Hazelnut Park/ Glenpaul Neighborhood Street and Utility Improvements project.I will serve as your lead client contact and project manager. Please contact me at 612-756-3427 or sarah.11oyd@bolton-menk.com if you have any questions regarding our proposal. Respectfully submitted, Bolton & Menk, Inc. (;�� 1� 0� Y SargeE. Lloyd,P.E. Principal Engineer/Project Manager Owe T } t .sue:� ........ ir TABLE OF '%ONTcNTS — — Firm Information1 Experience Project --- - - Understanding and Approach Project '1 L'A. Summary of Fees 12 FP Appendix: ProjectR• Firm Information and Experience O FIRM INFORMATION AND EXPERIENCE Bolton & Menkspecializes in providing public infrastructure solutions. For more than six decades,we have been committed to improving quality of life through engineering excellence and client satisfaction. From g for our communities to . - we take • . - throughout • •- BoltonERN^ . 1employees . - Minnesota, Iowa, . Dakota . . . providing . more than 300 communities and provenagencies. We're Real People offering Real Solutions. Bolton & Menk has assembled an experienced team of professionals with projects. several projects our delivered using a similar approach • �� II or with similar elements. We will draw upon this experience to benef it the 121 Hazelnut Park/Glenpaul Neighborhood Street and UtilityImprovements project.Additional project experience and references are available •• - • Interlachen Park Street and Bolton &Menk worked with city staff to put together a feasibility report and preliminary plans that show it's Utility Improvements possible to construct this large neighborhood project over City of Hopkins, Minnesota two construction seasons while maintaining access and _ - staying within budget. Several neighborhood meetings were held,and questionnaires were delivered to property owners to collect input on controversial items such as a4 sidewalks,tree removals, and curb and gutter installation. r, It was determined that sidewalks were not needed _ I�l throughout the neighborhood and were largely not --J desired by residents.Tree removals were a major concern for residents; Bolton&Menk worked with an independent arborist to rate tree conditions to determine if a tree should be removed or is worth saving.Trenchless Under (DBOLT N service options are offered to residents at a higher assessment cost if they wish to save a tree that is directly The Hopkins'Interlachen Park neighborhood streets over a utility service.The installation of curb and gutter are deteriorated,and underground utilities have reached was also contested by some residents.Bolton&Menk the end of their life span.The neighborhood consists produced a 60-page supplemental report to the feasibility of almost 300 single family properties and borders the study to compare alternatives with an evaluation matrix. Meadowbrook and Interlachen golf courses.This was also one of the last neighborhoods in the city without Twelve Oaks Center Drive a n d concrete curb and gutter,which some residents have opposed in the past.The city is fully reconstructing the Pa rke rs Lake Road Improvements streets and utilities and installing curb and gutter within City of Minnetonka, Minnesota the neighborhood over two construction seasons. Twelve Oaks Center Drive and Parkers Lake Road were on the City of Minnetonka's five-year CIP. Both roads are bordered by a large wetland,resulting in the need for 2021 Hazelnut Park/Glenpaul Neighborhood Street and Utility Improvements I City of Arden Hills, Minnesota Firm Information and Experience alternative design considerations and additional permitting. Bolton&Menk helped the City of Edina fully rehabilitate The water main located in the rear green space of several the area's sanitary sewer system using a cost-effective commercial properties with limited access had a high method without the disruption of typical construction break history,making replacement very difficult and highly practices.The project had minimal impacts on residents disruptive using traditional construction practices.Parkers and the decreased wastewater treatment costs will fully Lake Road is on the city's trail plan and it was a challenge recoup construction costs in just a couple of years. to fit a multi-use trail in the existing corridor without triggering additional stormwater requirements. 1 215t Street and Pleasant Avenue Bolton&Menk used alternative construction methods City of Burnsville, Minnesota such as full-depth reclamation,water main lining, and Bolton&Menk worked with the city on the preliminary sanitary sewer lining to avoid the complications of engineering report,preliminary and final design,and working around the wetland complex.We also used construction for this street improvement project.Our team water main lining to limit the impacts of water main evaluated pavement rehabilitation needs for the area.Full- construction in the break-prone areas in green space of depth reclamation was used for street rehabilitation on the commercial properties. Our design fit the proposed 121st Street and full reconstruction,with soil corrections trail on Parkers Lake Road in the existing road corridor, and geogrid,was completed along Pleasant Avenue.Utility eliminating the need for additional stormwater treatment. improvements included spot repair to the sanitary sewer via trenchless technologies and storm sewer improvements The City of Minnetonka will be able to complete to help alleviate drainage issues. construction during 2020. Our design uses alternative Close coordination with area businesses was critical to construction methods, saving the city extra cost and limiting construction impacts. the success of this project. Minnehaha Creek Sanitary 12611 Street and Dupont Avenue Sewer Lining City of Burnsville, Minnesota 126'Street/Dupont Avenue,between the TH 13 and City of Edina, Minnesota CSAH 5 interchange northeast to the Cliff Road and The City of Edina has a sanitary sewer system that runs I-35W south interchange,provides access to commercial parallel to Minnehaha Creek.The 24-inch interceptor and industrial businesses while also serving as a relief system takes much of Edina's sewer flow as it makes its route for regional traffic from the TH 13 and CSAH 5 way to the MCES system.The sewer system was more interchange to access I-35W.This area in Burnsville,the than 80 years old and past its useful life. It presented Minnesota River Quadrant, is forecasted for significant structural issues, allowing the nearby creek to infiltrate long-term redevelopment. the sewer system. Rehabilitation of this aging system was needed to structurally repair the pipe,decrease treatment Bolton&Menk worked with the city on preliminary costs, and reduce the likelihood of sewer blockages, design,final design, and construction. Our team backups, and spills near Minnehaha Creek. evaluated pavement rehabilitation needs for the 126' Street/Dupont Avenue intersection.The corridor was Bolton&Menk implemented trenchless technologies rehabilitated through a combination of bituminous mill to eliminate typical construction disturbances for Edina and overlay and full-depth street patching, along with residents.We used cured-in-place-pipe(CIPP)technology spot curb replacement throughout to extend the corridor's to structurally reline the pipe without the need for typical life.Utility improvements included sanitary sewer via excavations.We also used spray-in-place manhole trenchless technologies and storm sewer to help alleviate rehabilitation products and robotically installed CIPP drainage issues. lateral liners at service connections.These methods eliminate the need for excavation,reduce equipment access The project was staged to maintain traffic for area in yards,and ultimately shorten the overall construction businesses throughout construction. Close coordination duration.All these benefits reduced construction impacts with area businesses was critical to the success of and project costs. this project. 2021 Hazelnut Park/Glenpaul Neighborhood Street and Utility Improvements I City of Arden Hills, Minnesota Firm Information and Experience City of Apple Valley 2015 Utility Improvement City of Brooklyn Center 2017 Evergreen Street&Utility Metro-Area Street City of Brooklyn Center Firehouse Park Area Street and Pipe Improvements Projectand Utility City of Burnsville 201612611 Street/Dupont Avenue Experience City of Burnsville 12111 and Pleasant Avenue Improvements City of Carver 2017 Street&Utility Improvement The following list is a snapshotof City of Chisago City 2018 Street Improvements Bolton&Menk's extensive street City of Clearwater 2019 SE Area Street Improvements • utility project experienceCity of Hopkins 2019 Street&Utility Improvements the metro area. detail and projects are available •• • City of Hopkins 2020 Street Surface Improvements City of Hopkins Interlachen Park Street and Utility Improvements City of Hudson 2015 Street Improvements City of Hudson Vine Street Improvements City of Hudson 2016 Street Improvements City of Isanti 2018 Street&Utility Improvement City of Jordan 2016 Street&Utility Improvement City of Minneapolis 2611 Avenue North Improvements ' City of Mound 2016 Sanitary Sewer Rehabilitation City of Richfield Lyndale Avenue Improvements i City of Scandia Quinnell Avenue Street Improvements City of Shorewood Strawberry Lane Street City of Victoria 7811 Street&Kochia Lane a City of Victoria Stieger Lake Street&Park Improvements City of Waconia Community Drive&9411 Street - w City of Woodbury Summerlin(Phase 1 &2)Utility - - - - dw 2021 Hazelnut Park/GLenpauL Neighbo tiLity Improvements City of Arden Hills, Minnesota 306 � � - k \ % cD . .. � , . . . .y 2222 k_ § N .o E / � : 0 \ E 0) a u m — q a 2 / E . 2 2 § 0 _- ƒ 2 2 cv bUl J iE u - e � LE cc m § o E - � m .> r-L L - 2 ƒ > C CL b 2 .[ : £ E E •� _ � 2_ _ c m ° . / k � cc e •( � .£ $ cc - - E 0 F o - q F § � § : z $ ° \ 2 2 ( k 0 2 m q E - / E 2 � - m o 2 E o 2 u L. D- m 0 2 / ¥ 0 ƒ � � 2 � c _ k el- m 2 m a - F � m •� § / � � •- E e ± $ L. 2 / 2 .N 2 '- 7 2 R $ v o E 2 m m $ § / X § 2 § - E - m u m o o � g m 2 L. k ° 5 q .§ - rL M -0 2 2 \ 2 2 E .> m S e 0 '§ ± x / . m Project Team 141 Sarah Lloyd, P.E. Nick Amatuccio, P.E. Project Manager Senior Project Engineer Sarah will serve as your primary point of contact.She has As the lead project engineer,Nick will work with the team the qualifications,experience,motivation,and work ethic to ensure the street and utility improvements are buildable to effectively manage and coordinate each project phase. and meet the necessary requirements. Sarah will provide close coordination with the City of Arden Hills and project A senior project engineer who joined Bolton&Menk partners.She will be responsible for overall team management and all schedule, in 2011,Nick is responsible for design and construction cost, public outreach,and scope management processes. administration and engineering for many municipal projects. Sarah collaborates with clients to come up with solutions His design experience includes preliminary layouts for and help them achieve their goals. She is a project feasibility reports;preparation of final plans, specifications, manager who began her engineering career in 1996.Her and cost estimates; and shop drawing review.Nick enjoys experience includes a variety of engineering tasks including working in the field with city staff, residents,business the preparation of preliminary engineering reports,final owners,and contractors to complete successful construction design,plan and specification production,cost estimating, projects, such as Mainstreet Improvements for the City and construction management. She works on a variety of of Hopkins—his favorite and most challenging project. municipal street and utility infrastructure projects including He currently focuses on the administration side of the new construction and reconstruction. Sarah enjoys talking to construction process and works closely with the inspectors residents and council members to help them better understand to ensure a smooth project. the various project elements and why improvements are necessary through informal and formal project meetings and Similar Project Experience presentations. She serves as a primary contact for multiple Interlachen Park Street and Utility Improvements,City of Hopkins cities and has managed all phases of municipal project 2019 Street and Utility Improvements,City of Hopkins development from conception through construction. Construction Support on Candlelight Terrace Street Reconstruction,City of Plymouth Similar Project Experience • 12111 Street and Pleasant Avenue,City of Burnsville • Lady Bird Lane Improvements,City of Burnsville • 12611 Street and Dupont Avenue,City of Burnsville • Minnehaha Creek Sanitary Sewer Lining,City of Edina LeadersAdditional Key Ro Eric will coordinate with survey crew chiefs to complete topographic survey in a timely manner as soon as authorization of this proposal is Eric Wilfahrt,L.S. received.He will coordinate with our survey drafters to implement field shots into an AutoCAD drawing for plan use.He will manage survey Survey Manager staking requests throughout construction.Eric has been involved with past projects for Arden Hills and is familiar with the community. Ir Tim Olson,P.E.,CFM Tim will evaluate options for storm sewer layouts as provided in the RFP and confirm the chosen layout will sufficiently address Water Resources neighborhood drainage concerns.He will work closelywith the Rice CreekWatershed District(RCWD)to determine what BMP measures Manager are needed to address their requirements.Tim has extensive experience with the RCWD including permitting,grant work,and contract work.He has worked with the RCWD in multiple communities and has personal contacts with the majority of their staff at nearly all levels. Mitch Hoeft,P.E. Mitch will provide his expertise in trenchless utility services to evaluate the existing sanitary sewer system and provide suggestions Trenchless Engineer for possible rehabilitation solutions.Mitch has been involved with projects for the city in the past and is familiar with the community. 1 {� Nicole Schmidt Nicole will customize a communication plan for the City of Arden Hills,help the project team with community outreach and Specialist Communication meetings as needed,and manage any project social media efforts. Our construction observer/inspector will provide on-site construction observation as needed and will coordinate with the city and Construction Observer/Inspector its residents during construction.The inspector will be an engineer-in-training,or someone with similar experience,and will be Engineer-in-Training knowledgeable in the field of street and utility construction.Nick Amatuccio will provide direct support to the inspector during construction so they can handle potential issues as a team. 2021 Hazelnut Park/Glenpaul Neighborhood Street and Utility Improvements I City of Arden Hills, Minnesota Understanding and Approach O U- ND TAN D ING AND APPROACH br Project Understanding provided potential options for new storm sewer layouts According to the City of Arden Hills'Request for along these sections of road, specifically along the Proposals,the city is seeking professional engineering west half of Glenpaul Avenue and along Prior Avenue. and construction staking/observation services to assist Bolton&Menk's project team will evaluate what storm with topographic survey,preliminary and final design, sewer layout will meet the project's needs and what bidding services,the assessment process,construction potential BMP measures will be required by the Rice staking,construction inspection, and project closeout Creek Watershed District(RCWD). associated with the 2021 Hazelnut Park/Glenpaul Neighborhood Street and Utility Improvements project. The project area includes a full reconstruction of Jerrold Avenue,beginning west of Prior Avenue where there - is no curb and continuing east to New Brighton Road, Glenpaul Avenue from New Brighton Road to Cleveland - -- Avenue, and Prior Avenue north of County Road D.Full- = am - _ depth reclamation is proposed for Jerrold Avenue,west of Prior Avenue where there is curb, and Edgewater Avenue, west of New Brighton Road. The pavement condition ratings for most of the streets We understand communication is critical in all aspects of are below 20,with the exception of Edgewater Avenue, the project.We will follow the city's public involvement which has an average rating in the mid-40s.The process and work closely with city staff throughout all pavement is beyond its life cycle and needs full-depth project phases to keep you informed and educated on the reclamation or reconstruction,as a mill and overlay will design taking place.We will provide requested updates to not be sufficient at this point.New curb and gutter are the city council and work with residents from preliminary also proposed on the street segments without any existing design through construction to help assist them with their curb and gutter. questions and specific needs. Watermain is anticipated to be replaced along Glenpaul Bolton&Menk's philosophy is to have our project Avenue,the segment of Jerrold Avenue with no existing managers involved and integrated in our projects, curb and gutter, and at the intersection of Edgewater including completing much of the design elements.This Avenue and Prior Avenue.There will also be a watermain "hands-on"approach leads to more cost-effective projects abandonment through side yards between Jerrold Avenue and provides a detailed quality control and assurance and Edgewater Avenue,west of Prior Avenue. aspect to the project. Proposed sanitary sewer improvements include gravity Approach to Scope of Services sewer lining along Prior Avenue through Hazelnut The City of Arden Hills can be assured the Park,forcemain lining along Edgewater Avenue west Bolton&Menk team will provide outstanding of Prior Avenue,and repairs to 19 individual residential technical deliverables,exceptional leadership in public sewer services. and stakeholder involvement,and superior project management in a timely and cost-effective manner. The Storm sewer exists along the street segments with detailed work plan below is outlined by tasks addressing existing curb and gutter on Jerrold Avenue (West) and all elements of the RFP. Edgewater Avenue, and the sewer is in good condition. There is little to no storm sewer along the street segments with no existing curb and gutter on Jerrold Avenue (East),Glenpaul Avenue,and Prior Avenue.The city has 2021 Hazelnut Park/Glenpaul Neighborhood Street and Utility Improvements I City of Arden Hills, Minnesota Understanding and Approach O Project Risks and Challenges We have created the following project risks matrix outlining the different challenges that may be involved with the project and the level of risk for each item. Some of these risks include a higher level of public outreach due to the addition of curb and gutter,higher costs due to requirements of the RCWD, and uncertain life expectancy of underground utilities with spot utility replacement. 2021 Hazelnut Park Risks Matrix What's at Risk? -AI�EN HILLS '• ' .........................................:..................................... ...........................................................................:......................................... iI ii .........................................:.....................................:.....................................:.....................................:......................................... ii i i is ......................................... ..................................... ..................................... ..................................... ......................................... Low Risk Medium Risk High Risk Task 1 : Project Coordination Bolton&Menk will designate a project manager as a Bolton&Menk will facilitate a meeting with RCWD single point of contact through the duration of the project. staff to coordinate project goals early in the design This project manager will be Sarah Lloyd,with the help process. Specifically, coordination will be required when of Nick Amatuccio as the lead project engineer and the project's potential added impervious area is known. construction manager. We anticipate one additional meeting(two total)prior to final permit submittal, as well as written and verbal Bolton&Menk will attend and coordinate the necessary communication throughout design,to ensure project meetings with city staff as laid out in the RFR We will also timelines are met. attend and participate in up to three city council meetings, in-person or virtually,as required for the project. Task 2: Data Collection a n d Early coordination with RCWD will allow the project Information Review team to be proactive,instead of reactive,in terms of final Bolton&Menk will collect and review all the information stormwater management requirements.Understanding all the as laid out in the RFP,including but not limited to city project's permitting challenges and opportunities early will record plans,geotechnical report,pavement forensic report,project feasibility report,pavement condition give the city peace of mind before bidding and construction. The project requires the addition of curb,gutter,and storm ratings, sanitary sewer televising,watermain break/leak sewer to effectively serve neighborhood areas that currently history, GIS database,field observations, city and MnDOT lack effective stormwater management. Constructing curb, design standards, and the city's standard general and gutter,and storm sewer changes the nature of drainage special provisions. by increasing the system's efficacy to move water from the surface and convey it much faster to the discharge Task 3: Project Survey point.Therefore,managing rates of stormwater runoff Bolton&Menk will conduct a field survey to create a base may be challenging during this rural to urban conversion. map identifying above and below ground existing features Fortunately,Bolton&Menk has a rich history in designing, in electronic format.This base map will be used as the basis permitting,and constructing these types of upgrades, and background for final design.We will recommend a specifically in communities throughout the RCWD. We know survey boundary and wait for approval by the city engineer what the RCWD will expect from us and they are familiar prior to field work. with our permitting submittal packages. This translates to effective communication, uninterrupted project schedules, and cost savings for the City of Arden Hills. 2021 Hazelnut Park/Gtenpaut Neighborhood Street and Utility Improvements I City of Arden Hills, Minnesota Understanding and Approach �o�� The field survey will include the following efforts: Our team will review the project in the context of RCWD • Research of county information(section,maps,plats,etc.) permit requirements,including stormwater management • Research of MnDOT information(such as geodetic monuments) and erosion and sediment control.We will analyze the • Submit Gopher State One Call tickets for field markings and maps along all newly constructed impervious area footprint to determine streets,except for the reclaim portions locations and sizes for best management practices.We • Preparing/calculations for field staff(property corner search points,survey will assemble existing and proposed conditions hydraulic collector job file,etc.) models to size proposed storm sewer improvements, • Establishing project control based on Ramsey County coordinate system, determine the potential increase in stormwater discharge NAD 83(2011 Adj.)with elevations based on NAVD 88 rates at key receiving locations, and determine the resulting • Field locations of existing conditions,utilities,property corners,etc. size and efficacy of infiltration systems. • Topographic limits for reclaim areas will be curb line to curb line and location and rim elevation of utility structures only Soils in the area appear to be conducive to infiltration. • Topographic limits for full reconstruction areas will be right-of-way to Therefore,it will be necessary to review the geotechnical right-of-way; property corners will not be located within reclaim areas report provided by the city for any potential issues this and GIS lines will be used to show approximate right-of-way lines may cause. • Complete sanitary and storm structure inventories on existing structures within full reconstruction areas only Task 5: Project Plans • Complete right-of-way determination in full reconstruction areas only Final design and construction plans will be completed in • Complete a base map of the project area per RFP requirements AutoCAD Civil 3D and developed in coordination with city An electronic base map will be created and submitted to the staff.Major design components will include city for review prior to initiating design work. • Roadway alignment and width • Profiles and intersection layout with curb and gutter elevations in the Task 4: Design Analysis reconstruction areas Bolton&Menk will evaluate the geotechnical report • Cross sections at 50-foot intervals,driveways,and critical design locations provided by the city to deliver a project design consistent in the reconstruction areas with the report recommendations. • Existing location and elevations of all existing utilities identified in the field • Storm sewer sizing and design;this includes discussions with governing Bolton&Menk will review the proposed street agencies and city staff on the proper stormwater management plan for the improvements,watermain replacement, sanitary sewer developed area rehabilitation,and storm sewer extension laid out in the • Identification of necessary replacement and/or relocation of private utilities feasibility report provided by the city.We will review (including electric,gas,telephone,cable TV,etc.) these items with the city's initial scope in mind,but will • Coordination with public works staff to review sanitary sewer for locations also apply our expertise to determine if there should be an of replacements, repairs,and lining extension or change in scope,or a change in methods to • Coordination with public works staff on watermain improvements and achieve the same outcome.This will be especially critical replacements when evaluating trenchless rehabilitation options for the • Location of any signing and striping city's sanitary sewer system. • Preparation of the Stormwater Pollution Prevention Plan(SWPPP), including plan sheets and specifications Bolton&Menk will prepare a technical memorandum • Preparation of traffic control and construction phasing plan with an after our detailed review of the feasibility report with our emphasis on neighborhood access during construction,especially at the recommendations on changes to the project scope and dead-end blocks methods of construction,while keeping project costs in Preparation of statement of estimated quantities, including street,utilities, mind as this is critical to the city council and the public.We and miscellaneous construction items,all consistent with the city's will review this memo with city staff to determine the final standard specifications and specifically,the city's method of measurement scope of the project and proceed with the assurance we are and payment building a project that will last. Stormwater management and erosion control design will Prior to final design,private utilities within the project areas meet RCWD permitting requirements.Upon competition will be identified.We will identify utilities that may pose of final plans,we will submit all required information to risks to the project schedule and/or budget and coordinate RCWD for approval. with the appropriate utility owners to protect or relocate their utilities if needed.We will conduct one private utility coordination meeting during the early stages of design. 2021 Hazelnut Park/Glenpaul Neighborhood Street and Utility Improvements I City of Arden Hills, Minnesota Understanding and Approach O For linear projects,RCWD currently requires stormwater We will provide specification submittals at 60%and 90% quality and volume control practices for the increase in for city review,prior to submitting the final specifications impervious area only.The current requirement is 0.75 for bidding. Three final paper copies and a PDF digital inches over the newly constructed impervious area.These copy of the plans and specifications will be provided to the standards are subject to change and potential changes to the city for bidding. rules should be considered during design of this project; however,we cannot anticipate what these changes might Task 7: Public Engagement entail and will have to scope our services based on the Bolton&Menk will engage the public and provide a forum current standards.The potential drainage impacts should for valuable project discussion.We will work with city be communicated with RCWD early and often during the staff to hold one public informational meeting during the project to ensure any potential rule changes are considered design process to identify key project issues and concerns during the final permit submittals. Our scope of services from residents and businesses.This information will be assumes the project will result in less than 10,000 square incorporated into the design. Depending on neighborhood feet of new impervious,which will not require design of feedback,it may be necessary to hold more than one public volume control,water quality,and rate control practices.We informational meeting prior to finalizing the plans. Items anticipate the project will result in about 6,000 square feet of like adding curb and gutter where there is no existing curb additional impervious based on the added curb and gutter can be controversial with some residents and it may take throughout the neighborhood. more time to work through their concerns.However,our scope of services will only assume one meeting per the Bolton&Menk will provide plan submittals at 60%and RFR We expect these meetings will be virtual through 90%for city review prior to submitting the final plans Zoom,Microsoft Teams,online videos,or PowerPoints for bidding. with voiceovers.However,we are prepared to hold in- person meetings depending on the evolving guidelines Using past bid information from the City of Arden for COVID-19. Hills and other nearby metro communities—as well as current contractor pricing,overall city knowledge,local Individual resident meetings may be needed during the contractors, and site conditions—we will prepare an design phase to go over specific questions and concerns opinion of probable construction cost. Electronic and hard resident may have,and items the project team will need copies of the opinion of probable cost will be provided to to address in the project design.These meetings are not the city and be used for bidding and assessment purposes. included in our scope of services,but Sarah Lloyd or Nick Amatuccio are prepared to complete these meetings, We will prepare permit applications, secure city signature, as necessary.We anticipate 10 to 20 individual resident and submit to governing agencies including the Minnesota meetings at 1 to 2 hours per meeting depending on if they Department of Health,RCWD,Ramsey County right-of- are in-person or virtual. way,and the MPCA for the NPDES stormwater permit. Permit fees will be paid for by the city. Bolton&Menk will also hold a meeting with the city and the public prior to the start of construction,which An MPCA construction stormwater permit will be will focus on the construction process, schedule,access, submitted based on disturbed area,newly constructed and impacts. It will be critical to have a higher level of impervious surface, and erosion and sediment control communication with residents that live on dead-end blocks plans. It is assumed Bolton&Menk staff will submit to set expectations for access early before the project the permit application on behalf of the city and selected begins. It will also be important to create a phasing plan to contractor prior to the start of construction. provide the best access possible for dead-end blocks. Task 6: Project Man u a l/S p e c i f i c a t i o n s Our communication specialist will provide updates to a Bolton&Menk will work with city staff to prepare project website,either created and managed by our team the project manual and specifications for bidding and or one created by the city.They will also prepare monthly construction purposes. Documents will include newsletters with Nick Amatuccio to send to residents • Standard front-end documents provided by the city and edited by Bolton& during construction.Keeping the public informed of what is Menk for project specifics happening on the project leads to successful communication, • Special provisions and technical specifications for project-specific items which ultimately leads to a successful project. of work 2021 Hazelnut Park/Glenpaul Neighborhood Street and Utility Improvements I City of Arden Hills, Minnesota Understanding and Approach Task 8: Bidding Assistance Bolton&Menk can provide that level of service,with the Bolton&Menk will prepare the advertisement for bids approval of the city,for the additional hours needed at the for the city to send to required publications.We will hourly rate provided in our Summary of Fees table. also provide plans and specifications for electronic We are proposing to use an E.I.T.with similar project distribution to Quest CDN by the city. experience for construction observation on the project. Bolton&Menk will answer all written and verbal Our construction observer will ensure the contractor questions from potential bidders. If necessary,we will is following the project plans and specifications issue addenda to address project-related questions and incorporating this information into building the during bidding. streets and utilities.This individual will also handle communication and questions from residents,and they We will attend the bid opening,tabulate bids, and prepare will relay information between the contractor and the city the letter of award recommendation. as necessary. Bolton&Menk's construction observer will ensure each Task 9: Construction Administration resident's needs are met throughout the difficulties of Bolton&Menk will assist the city through the construction.Within our scope of services,we anticipate construction phase by providing construction a moderate amount of interaction with the majority of management,administration, and observation services. residents at some point during the project.This includes providing updates and notices as necessary for water Bolton&Menk will plan and lead the project's pre- shutdowns and access restrictions,making sure residents construction meeting and review shop drawings as they have access when possible and when needed,and are submitted by the contractor. Our survey crew will responding to commonly-asked questions and requests complete the following tasks during construction: during the construction process.They will also coordinate • Control verification materials testing with a testing agency provided by the city • Staking sanitary sewer(assume only one structure,the rest of the and prepare punch lists after a final project inspection. castings will be adjusted with the pipe runs being lined) • Staking water(assume 11 hydrants and 6 gate valves and pipe runs Nick Amatuccio will provide direct oversight to our within full reconstruction areas) observer in the field. It is anticipated that Nick will • Staking storm sewer(assume 30 structures and pipe runs which spend approximately 10 hours per week on construction includes all proposed storm in options 1 and 2) manager responsibilities.He will conduct weekly • Staking curb for both proposed and optional curb areas construction meetings with the contractor and prepare progress payments monthly and change order documents We will provide on-site construction observation as necessary. throughout the project. Our scope of services assumes construction will take approximately 26 weeks. Bolton &Menk will survey the final improvements and We propose to have a construction observer on-site prepare record drawings in electronic format.All final throughout construction. It is expected that full-time project documents will be conveyed to the city in a form observation, 50 hours per week,will be needed during compatible with AutoCad Civ113D and in a final PDF utility construction and part-time observation,25 hours record plan set. per week,will be needed during street construction. These assumptions are based on the minimum amount As-built of structures will include of time and effort to inspect work throughout the • Horizontal location and rim elevations of all structures which castings were construction season.The hours do not account for items only adjusted(sanitary,storm,and water including hydrants and valves) outside of Bolton&Menk's control and it is possible . Horizontal location,rim,and inverts of fully replaced and built structures that a higher level of service will be needed. 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Her experience includes a variety of engineering tasks including the preparation Registration of preliminary engineering reports,final design,plan and specification production, Professional Engineer,Minnesota cost estimating, and construction management. She works on a variety of municipal street and utility infrastructure projects including new construction Certifications and reconstruction. Sarah enjoys talking to residents and council members to MnDOT Certifications help them better understand the various project elements and why improvements • Aggregate Production are necessary through informal and formal project meetings and presentations. She serves as a primary contact for multiple cities and has managed all phases of U of M Certifications municipal project development from conception through construction. • SWPPP Design Experience Organizations City of Burnsville,Minnesota American Public Works Association • 121st Street and Pleasant Avenue Improvements • 126"/Dupont Street Rehabilitation City Engineers Association of Minnesota • McAndrews Lift Station Improvements • Travelers Trail/Heart of the City Improvements Minnesota Society of Professional Engineers • Lady Bird Lane (Phase 1 & 2) Improvements • Rose Bluff Trail National Society of Professional Engineers • Heart of the City Parking Deck Expansion • I-35W/Cliff Road Interchange Improvements • Nicollet Avenue/Burnsville Parkway/Aldrich Avenue Street Rehabilitation • Judicial Road/Valley View Drive Improvements • 126t"/Dupont Study • Willow Creek Road Watermain Improvements • Minnesota River Quadrant Soils Remediation Study • I-35W Watermain Crossing Improvements City of Edina,Minnesota • 2019 Minnehaha Trunk Sewer Rehabilitation • 2016 President's Area Sewer Rehabilitation • 2017 President's Area Sewer Rehabilitation • 2014 Trunk Sewer Rehabilitation • Roseland Park Pickleball Courts City of Eden Prairie • Duck Lake Road Improvements City of Richfield,MN • Lyndale Avenue Reconstruction Sarah E. Lloyd, P.E., Project Manager City of Hopkins,Minnesota • 2006-2011 Street & Utility Improvements • Blake Road Sidewalk Improvements • 2nd Street North Sanitary Sewer Improvements • Excelsior Boulevard Streetscape Improvements City of Eagan,Minnesota • Lone Oak Road Lift Station Improvements City of Hastings,Minnesota • Downtown Levee Park and Parking Lot Improvements • East Hastings Lift Station Improvements City of Prior Lake,Minnesota • 2008-2009 Street & Utility Improvements City of Osseo,Minnesota • Central Avenue Streetscape and Utility Improvements • Jefferson Highway Street Improvements • Capital Improvement Plan/Pavement Management Plan • 41"Avenue NE Flood Mitigation Improvements City of Minneapolis,Minnesota • Luella Anderson Street Improvements • Central Corridor LRT Decorative Street Lighting Assessments Scott County,Minnesota • CSAH 12 Roadway & Utility Improvements City of Howard Lake,Minnesota • 2011 Street & Utility Improvements City of Medford,Minnesota • 2010 Watermain Improvements BOLTON 11 Nicholas J. Amatuccio, P.E. & MENK Senior Project Engineer Real People. Real Solutions. Education Summary Bachelor of Science-Civil Engineering A senior project engineer who joined Bolton &Menk in 2011, Nick is responsible University of Minnesota for design and construction observation for many municipal projects. His design experience includes preliminary layouts for feasibility reports;preparation of final Registration plans, specifications,and cost estimates; and shop drawing review.Nick enjoys Professional Engineer working in the field with city staff,residents,business owners,and contractors to complete successful construction projects,such as the 2015 Mainstreet Certifications Improvements for the City of Hopkins—his favorite and most challenging project. MnDOT Certifications He also has extensive experience providing construction observation services, • Aggregate Production including federal aid, on various projects. • Bituminous Street I&II • Concrete Field I&11 In-house Municipal Support Experience • Grading and Base I&11 • City of Plymouth, MN (2019) • City of Minnetonka, MN (2019) U of M Certifications • City of Hopkins, MN (2016-2017) • SWPPP Design • City of St. Louis Park, MN (2015) Continuing Education Construction Administration Experience • State Aid Training Seminar,MnDOT City of Hopkins,Minnesota • Project Management Bootcamp,PSMJ • Interlachen Park Street & Utility Improvements • 2019 Street & Utility Improvements Organizations • 2019 Mill & Overlay Improvements Minnesota Society of Professional Engineers • 2018 Street & Utility Improvements • 2017 Street & Utility Improvements Awards • 2016 Street & Utility Improvements MnSPF 2016 Outstanding Engineer-in-Training • 2016 Hobby Acres Mill and Overlay City of South St.Paul,Minnesota • 2018 Southview Blvd Improvements City of Bloomington,Minnesota • 2018 Penn-American Linear Stormwater Storage Project Construction Inspection Experience City of Hopkins,Minnesota • 2016 Hobby Acres Mill and Overlay • 2015 Mainstreet Improvements • 2015 Municipal Parking Lot Improvements • 2014 Hobby Acres, 13th Avenue N, and Trail Improvements • 2013 Street & Utility Improvements • 2012 Street & Utility Improvements • 2011 Street & Utility Improvements • Nine Mile Cove Emergency Access • Cambridge Culvert Repair Nicholas J. Amatuccio, P.E., Senior Project Engineer City of Edina,Minnesota • 2014 Trunk Sewer Rehabilitation Improvements City of Eagan,Minnesota • Denmark Lift Station Empire Township,Minnesota • 1701"Street Improvements • Providence 4t"Addition City of Jordan,Minnesota • Minger Development Design Experience City of Hopkins,Minnesota • Interlachen Park Street & Utility Improvements • 2020 Street Surface Improvements • 2019 Street & Utility Improvements • 2019 Mill & Overlay Improvements • 2018 Street & Utility Improvements • 2017 Street & Utility Improvements • 2016 Street & Utility Improvements • 2016 Hobby Acres Mill and Overlay • 2015 Mainstreet Improvements (Federal/State Aid & Downtown) • 2013 Street & Utility Improvements • 2012 Street & Utility Improvements • GIS Implementation Phase II • Capital Improvement Plan Cost Estimating • 171"Avenue Cycle Track Study City of St.Louis Park,Minnesota • Aquila Ave Intersection Design • 2015 Pavement Management Program • 2015 Municipal State Aid Improvements Minneapolis Parks and Recreation • Theodore Wirth Park Utility Improvements City of Minneapolis • Hiawatha Trail Gap Improvements City of Faribault,Minnesota • 301"Street NW Improvements City of Jordan,Minnesota • 2016 Street & Utility Improvements • SW Interceptor BOLTON Eric R. Wilfahrt L.S. & MEN K Survey Manager Real People. Real Solutions. Education Summary Bachelor of Science-Land Surveying Eric likes to complete projects that have complex and challenging right-of-way St.Cloud State University and boundary determinations. He is a project surveyor who manages survey operations for the firm's south metro locations. He began his surveying career in Associate of Applied Science-Land Surveying Technology 2004. He is responsible for researching, preparing, calculating, interpreting, and South Central College writing legal descriptions related to ALTA, topographic, plats, boundary, and engineering surveys. He has additional quality control and oversight duties. Eric Associate of Applied Science-Civil Engineering Technology is proficient in AutoCAD,AutoCAD Map, COGO, CG-Survey for AutoCAD, South Central College Eagle Point Software, Civil 31),Trimble Business Center, Leica Cyclone 9, and Leica Topo II Software. Registration Licensed Land Surveyor,Minnesota Experience Land Acquisition and Control Surveys Organizations • CSAH 42 Right-of-Way Plat, Dakota County, MN Minnesota Society of Professional Surveyors • CSAH 42 Right-of-Way Plat, Scott County, MN • CSAH 12 Right-of Way Plats, Scott County, MN National Society of Professional Surveyors • Right-of-Way Plat, City of Hopkins, MN • Right-of-Way Plats, City of Jordan, MN • Official Map, City of Burnsville, MN • Official Map, Olmsted County, MN • Right-of-Way Plat, City of Waconia, MN • CSAH 44 Right-of-Way Plat, Scott County, MN • CSAH 27 Right-of-Way Plat, Scott County, MN • CSAH 12 Right-of-Way Plat,Wright County, MN • Hennepin Avenue/Lyndale Avenue Improvements, City of Minneapolis, MN • St.Anthony Parkway and Bridge Improvements, City of Minneapolis, MN • Granary Road Improvements, City of Minneapolis, MN • HARN Leveling, City of Golden Valley, MN Construction Staking • Street&Public Utility Improvements, City of Elko, MN • Street&Public Utility Improvements, City of Hopkins, MN • Street&Public Utility Improvements, City of Burnsville,MN • Street&Public Utility Improvements, City of Prior Lake, MN • CSAH 96 Reconstruction, Ramsey County, MN • Glen Road, City of Newport, MN • Chili's Restaurant, City of Shakopee, MN • Public Trail, City of Elko New Market, MN • Marschall Road(CSAH 17) and Vierling Drive Improvements, City of Shakopee, MN Eric R. Wilfahrt, L.S., Survey Manager Subdivision Platting and Development • Registered Land Survey, Shakopee Mdewakanton Sioux Community • Tacoma West Industrial Park, City of Norwood Young America, MN • Cannon Greens, City of Cannon Falls, MN • Curren Addition, City of Lakeville, MN • Registered Land Surveys, City of Jordan, MN • Lone Oak Center, City of Eden Prairie, MN • Crossroads Station, City of Plymouth, MN • Big Lake Center C.I.C., City of Big Lake, MN • Forest Park Heights, City of Burnsville, MN • U-Haul Addition, City of Burnsville, MN • Vista View 9"Addition, City of Burnsville, MN Topographic and Design Surveys • 2°d Street Sanitary Sewer Improvements, City of Hopkins, MN • Granary Road, City of Minneapolis,MN • Wal-Mart Site in Waverly, IA,Wal-Mart Stores, Inc. • Performing Arts Center, City of Burnsville, MN • 18"Avenue Trail NE, City of Minneapolis,MN • Church Street, City of Elko New Market, MN • NE Penn Drainage Area Survey, City of Bloomington, MN • Hennepin Avenue/Lyndale Avenue Improvements, City of Minneapolis, MN • St.Anthony Parkway and Bridge Improvements, City of Minneapolis, MN • Dinkytown Greenway, City of Minneapolis, MN • State Capital Complex Topographic and Boundary Survey, State of Minnesota Real Estate and Construction Services Mining and Landfill Surveys • Demolition Landfill Topographic Survey in Nicollet County, M.R. Construction • Landfill Records Research,Various Sites in Minnesota, MPCA BOLTON & MEN K Timothy J. Olson, . ., CFM Water Resources Manager Real People. Real Solutions. Education Summary Master of Science-Civil Engineering,Water Resources Tim has been a water resources engineer with Bolton & Menk since 2006. South Dakota School of Mines&Technology His experience includes project management in both design and construction of complex water resources and environmentally sensitive projects. He Bachelor of Science-Civil Engineering,Water Resources specializes in comprehensive surface water management planning; innovative South Dakota School of Mines&Technology best management practice design; detailed hydraulic and hydrologic modeling; drainage design and construction plan review; NPDES Phase I & II MS4 and Registration construction stormwater permitting requirements; and coupling GIS techniques Professional Engineer,Minnesota,Iowa,North Dakota, with water resources design and analysis. Tim has a passion for stormwater Wisconsin and water quality education and participates in several stormwater-related steering committees and stakeholder groups. He enjoys facilitating partnerships, Certifications developing new relationships, and collaborating with stakeholders to define a FFMA Certified Floodplain Manager common vision and work toward shared goals. Organizations Experience Minnesota Society of Professional Engineers Site Design and Stormwater Management Design • Clear Lake Water Quality Improvements, City of Forest Lake, MN • Jarvis Street and 1651"Road Reconstruction and Trail Improvements, City of Elk River, MN • Washington County Public Works Schematic Design Report, Washington County, MN • River to River Greenway Stormwater Management, Dakota County, MN • CSAH 12 (Spring Lake Road) Water Quality and Wetland Restoration, Scott County, MN • Willow Creek Drainage Improvements, City of Buffalo, MN • Bluff Street Trail Improvements, City of Minneapolis, MN • Mississippi River Trail, City of Anoka, MN • Ravine Restoration, Benco Electric, City of Mankato, MN • CSAH 23, Ottawa Bypass, Le Sueur County, MN • Backflow Prevention and Lift Stations, City of Belmond, IA • Urban Village Stormwater Management, City of Woodbury, MN • TH 295/TH 233 Turnbacks, City of Saint Peter, MN • 2006/2010 Wal-Mart Stores, Cities of Osceola, Denison and Shenandoah, IA • 2006/2010 Various Water and Wastewater Treatment Facilities, Site and Stormwater Management Design, SWPPP Preparation • 2010 CSAH 41 Wetland Restoration and Industrial Park Regional Stormwater Management Design, City of North Mankato, MN • 2009-2010 Comprehensive Airport Site Design, Stormwater Management Design, and Phased SWPPP Design, City of Blue Earth, MN • 2009-2010 Northwest Industrial Area, Regional Stormwater Management Design, City of Marshall, MN • 2009 Tiger Lake Expansion and SWPPP Preparation, City of Marshall, MN • 2008-2009 Eastwood Industrial Park, Comprehensive Stormwater Management Design and SWPPP Preparation, City of Mankato, MN Timothy J. Olson, P.E., CFM, Water Resources Manager • 2008-2009 Stormwater Management Design and SWPPP and Construction Permit Preparation, Crystal Valley Coop • 2007-2008 Owatonna Public Utilities Flood Mitigation and Stormwater Lift Station Design, City of Owatonna, MN • 2007 Silver Lake Road (CSAH 136) Storm Sewer Design, Hennepin County, MN Stormwater Managements Plans(SWMP) • SWMP, Shakopee Mdewakanton Sioux Community • 2010 Citywide Hydraulic and Hydrologic Modeling, Comprehensive Report Preparation, and Detailed ArcGIS Analysis, City of Paynesville, MN • 2010 Citywide Hydraulic and Hydrologic Modeling, Comprehensive Report Preparation, and Detailed ArcGIS Analysis, Minnesota State University, Mankato, MN • 2009 Citywide Hydraulic and Hydrologic Modeling, Comprehensive Report Preparation, and Detailed ArcGIS Analysis, City of Saint Francis, MN • 2008 Citywide Hydraulic and Hydrologic Modeling, Comrehensive Report Preparation, and Detailed ArcGIS Analysis, City of Wells, MN • 2008 Citywide Hydraulic and Hydrologic Modeling, Comprehensive Report Preparation, and Detailed ArcGIS Analysis, City of Jordan, MN • 2008 Citywide Hydraulic and Hydrologic Modeling, Comprehensive Report Preparation, and Detailed ArcGIS Analysis, City of Ramsey, MN Hydraulics and Hydrologic Modeling • CSAH 4 Trail Improvements, Dakota County, MN • Heart River Levee Freeboard Analysis, City of Mandan, ND • TH 5 Corridor Improvements Study, City of Waconia, MN • Lake Washington Outlet Sill Dam, Lake Washington, MN • East Central Stormwater Improvements, City of Storm Lake, IA • Flood Mitigation & Culvert Replacements, Crow Wing County, MN • Turtle Creek Flood Mitigation, City of Austin, MN • Walnut Street Flood Mitigation, City of Owatonna, MN • 2010 Stormwater Utilities Inventory, Citywide Hydraulic Modeling,ArcGIS Analysis, and ArcGIS Web Mapping, City of Osseo, MN • 2010 Iowa River Floodplain Modeling,ArcGIS Analysis, and Stormwater Lift Station Design, City of Belmond, IA • 2010 County Ditch 56 Digital Flood Insurance Rate Map (DFIRM) Review and Floodplain Study, City of Lake Crystal, MN • 2009 County Ditch 12 Floodplain Modeling, Including a Conditional Letter of Map Revision Based on Fill (CLOMR-F), City of Worthington, MN • 2007 Countywide DFIRM Study, Hydraulic Model of 53 Stream Miles along 7, Meeker County, MN • Major Streams, Floodplain Delineation and ArcGIS Analysis, Flood Insurance Study (FIS) Document Preparation, and Preparation of the Technical Support Data Notebook (TSDN) Water Quality Improvements • Water Quality Best Management Practice (BMP) Selection Study, City of Marine on St. Croix, MN • Government Center Campus, Washington County, MN • Hardee's Water Quality Tree Planter Box, City of Mankato, MN • Broadway Avenue Streetscape,Albert Lea, MN • 2010 Preliminary ArcSWAT Modeling, Best Management Practice (BMP) Feasibility Analysis, and Detailed ArcGIS Analysis, Lake Washington District, MN Timothy J. Olson, P.E., CFM, Water Resources Manager • 2008-2009 Eastwood Industrial Park, Regional Bioswale and Bioretention System Design, City of Mankato, MN • 2008 SWPPP Implementation, P8 Modeling, and Detailed ArcGIS Analysis, City of North Mankato, MN • 2008 SWPPP Implementation, P8 Modeling,and Detailed ArcGIS Analysis, City of Saint Peter, MN • 2008 MN SWPPP Implementation, P8 Modeling, and Detailed ArcGIS Analysis, City of New Ulm, MN Floodplain Analysis,Mapping and FEMA Coordination • Sand Creek Flood Analysis and Remapping, City of Jordan, MN • Turtle Creek Flood Mitigation, City of Austin, MN • Meeker County DFIRM, Meeker County, MN • Count Ditch 12 Flood Mitigation, City of Worthington, MN • Sunset Pond Dam Safety Analysis, City of Burnsville, MN • FEMA DFIRM Study, Lake Crystal, MN { BOLTON Mitchell R. Hoeft P.E. & MEN K Trenchless Engineer Real People. Real Solutions. Education Summary Master of Public Administration-Public Administration Mitch began his engineering career in 2008 and joined Bolton & Menk in Hamline University 2018. He specializes in trenchless utility rehabilitation, utility maintenance and rehabilitation, and municipal engineering services. He is involved in Bachelor of Science-Civil Engineering various organizations throughout the Upper Midwest and strives to establish University of Minnesota connections within all aspects of municipalities. Connecting people and services is what drew Mitch to engineering, and he enjoys helping his municipal clients Registration solve their ongoing utility-related issues with limited budgets. Professional Engineer,Minnesota Experience Publications Small Diameter Sanitary Sewer Rehabilitation • Structural Cured-in-Place Pipe for Trunk Watermain, • Annual Small Diameter Sewer Lining, City of Saint Paul, MN Public Works Magazine • Annual Small Diameter Sewer Lining, City of Roseville, MN • Annual Small Diameter Sewer Lining, City of Plymouth, MN Organizations • Annual Small Diameter Sewer Lining, City of Coon Rapids, MN American Public Works Association • Annual Small Diameter Sewer Lining, City of Red Wing, MN • Annual Small Diameter Sewer Lining, City of Eagan, MN American Society of Civil Engineers Large Diameter Sanitary Sewer Rehabilitation American Water Works Association • Minnehaha Creek Sewer Lining, City of Edina, MN • Large Diameter Sewer Lining, City of Brooklyn Park, MN City Engineers Association of Minnesota • Lakeside Interceptor Rehabilitation, Western Lake Superior Sewer District • Scott-Bayshore Interceptor Rehabilitation, Green Bay Metro Sewer District Minnesota Society of Professional Engineers • Richfield Interceptor Rehabilitation, Metropolitan Council Environmental Services Rural Water Association • North Area Interceptor 6, Metropolitan Council Environmental Services • Sanitary Sewer Flood Repairs No. 6, City of Cedar Rapids, IA Wastewater Operators Association Watermain Rehabilitation Awards and Accomplishments • PCCP Watermain Rehabilitation, Milwaukee Regional Medical Center National American Public Works Association-Young Leader • Lower St.Anthony Falls Watermain Repair, U.S.Army Corp of Engineers of the Year Award Nominee for the Minnesota Chapter • Water Treatment Plant Renovations, City of Mankato, MN • 41"Street Watermain Rehabilitation, City of Duluth, MN National American Public Works Association-Exceptional • Watermain Rehabilitation, City of Golden Valley, MN Performance Award for Journalism-Inflow&Infiltration • Watermain Rehabilitation, City of Fridley, MN • Watermain Rehabilitation, City of Hutchinson, MN Co-Founder of the American Public Works Association University of Minnesota Student Chapter Storm Sewer Rehabilitation • Antler's Ridge Storm Sewer Rehabilitation, City of Eden Prairie, MN • Rehabilitation of Storm Sewer System at the Weston Plant, WE Energies • 36-Inch Emergency Storm Sewer Lining, 3M in Saint Paul, MN • Miscellaneous Storm Sewer Rehabilitation, City of Minnetonka, MN BOLTON Nicole Schmidt a & MENK i Project Communication Specialist Real People. Real Solutions. Education Summary Bachelor of Science-Mass Communications and Public Nicole is a project communication specialist for Bolton & Menk who began her Relations career in 2017. She has excellent writing skills and effectively conveys complex Minnesota State University,Mankato engineering messages to the public.Nicole provides graphics development, website creation, social media management, and strategic communication plan expertise.With her media background, she can deliver messages tailored to each community's unique needs. Her skills are present from the early stages of a project through construction. She has helped clients of all sizes and has served residents and businesses, from cities and counties to transit services and airports. Experience Corridor Studies,Transportation Plans,and Comprehensive Plans • Greater Minnesota Mobility Study, MnDOT • Highway 10/169 Improvements, City of Anoka, MN • TH 41 Reconstruction, Carver County, MN • Southview Boulevard&3rd Avenue Improvements,Dakota County,MN • CH 21 Downtown Prior Lake Reconstruction, Scott County, MN • Stillwater Road/75t" Street Safety and Management,Washington County,MN • Broadway Avenue Reconstruction, City of Rochester, MN • TH 14/15 New Ulm Gateway, MnDOT • CSAH 8 Wentworth Reconstruction, Dakota County, MN • 8 Unit T-Hanger, City of Hawley,MN • Active Transportation Plan Update, City of Fairmont,MN • 2017 Safe Routes to School, City of Janesville,MN • Comprehensive Plan Update, City of Luverne,MN • 2040 Comprehensive Plan Update, City of Scandia, MN Construction Projects • Cedar Lake Road Improvements, City of St. Louis Park,Minnesota • CSAH 70 Gull River Crossing, Cass County • TH 53 Intersection and Passing Lane Improvements,MnDOT District 1 • Penn/Oliver Ave S Concrete Rehabilitation Project, City of Minneapolis, MN • 2017 Concrete Pavement Rehabilitation Project, City of Minneapolis,MN • SW Interceptor Project, City of Jordan,MN • Fox Street Improvements Project, City of Orono, MN • 2017 Street Improvements Project, City of Orono,MN • CSAH 61 Bridge and Roadway Reconstruction, Carver County, MN • CSAH 10 Realignment, Carver County,MN • 2017 Street Improvements Project, City of Zimmerman, MN Communication Specific Projects • Webber 44 Public Engagement,Hennepin County,Minnesota Ba�To N 12224 Nicollet Avenue & M E N K Burnsville, MN 55337-1649 ® Ph: (9521 890-0509 Real People. Real Solutions. Fax: (952) 890-8065 Bolton-Menk.com July 29,2020 Mr. Todd Blomstrom,P.E. Public Works Director/City Engineer City of Arden Hills Sent via email: TBlomstrom@cityofardenhills.org RE: Proposal Amendment—Hazelnut Park& Glenpaul Neighborhood Street&Utility Improvements City of Arden Hills Dear Mr.Blomstrom: Bolton&Menk is pleased to present you with this amendment to our proposal for the Hazelnut Park/Glenpaul Improvement Project.We are excited for the opportunity to work with the City on this project. As discussed on Friday, in support of the city's review of our proposal,we offer this additional/supporting information and modifications to our original submittal: 1. Task 9: to assist in providing a more equitable comparison of the construction services phase,we have modified the expected schedule to begin construction in early June and end in late October. This is 4 weeks less than our original schedule,bringing the total estimated duration of construction down to 22 weeks.Below is a portion of the estimated fees table which shows the new hours and fees for Nick Amatuccio,the Construction Observer, and the Communications Specialist. Work Task Senior Project Construction Communications Others Totals Description Engineer Observer Task 9: Construction 332 961 60 209 1562 Administration Average Hourly $145.00 $112.00 $104.00 varies N/A Rate Subtotal $48,140 $107,632 $6,240 $31,686 S193,698 2. Bolton&Menk has a thorough QA/QC process which is implemented on all projects. In addition to a strong project management structure,we have developed and implemented a Comprehensive QA/QC Program that is designed to meet the needs of our firm and our client.As a more comprehensive alternative to traditional checklist and milestone reviews,our system has been designed to promote quality throughout the project delivery process and at all staff levels. Our program has successfully,systematically,and dramatically reduced the extent of project errors and plan problems before conditions were integrated into project products. Quality Assurance (QA)will be led by Sarah Lloyd throughout the project and specifically at each milestone submittal.Nick Amatuccio will lead the overall Quality Control(QC)process along with other individuals,each for their specific project role, such as the Survey Manager for the topographic survey and construction staking. Errors will be significantly reduced through the QA/QC process led by Sarah and Nick along with other key members of the project team before the Contractor C:AUsers\sarahll\AppData\Local\Microsoft\Windows\INetCache\Content0utlook\SMH60TAR\Hazelnut Park Street and Utility Improvements Proposal Amendment.docx Bolton&Menk is an equal opportunity employer. Hazelnut Park/Glenpaul Neighborhood Street&Utility Improvements Proposal Amendment even breaks ground. Unforeseen conditions will undoubtedly arise on reconstruction projects,but Nick and the Construction Observer will be able to respond to any situation and will take a proactive approach instead of reactive whenever possible. 3. Nick Amatuccio will be our Sr. Design Engineer on this project. I am excited to have Nick be a part of this project,he brings valuable experience to the design,public engagement, and construction phases of the project.Nick will be a part of this project from the kick-off meeting through the design and bidding phase, and he will lead our construction team including coordinating the preconstruction meeting,preparing pay requests, and completing the final walk- thru and close-out for the project.Nick will work with various City Staff,residents,contractors, other public agencies,and his own project team to meet the goals of the City and deliver a successful project for all parties. 4. Miranda Etienne will be designated as the Design Engineer for this project(resume included). Miranda is an E.I.T.with 3+years of experience in both construction and design.Her construction experience makes her a stronger designer as she understands what it takes to build the project in the field.Miranda was the lead designer on the 2019 Hopkins Street&Utility Improvements project with oversight from Nick Amatuccio as the Project Engineer. This project had several similarities to the Hazelnut Park project including residential street reconstruction, spot utility replacements, and the addition of curb and gutter on some blocks where there was none previously. 5. Our Environmental Engineer,Brian Guldan,will evaluate the existing 6-inch diameter force main to make sure the current size is adequate for the current operations of the lift station and to see if a smaller diameter pipe would be adequate after a lining operation. We are estimating this evaluation to be 8 hours,assuming the City provides the lift station data and no field investigation is required. If determined that a liner is feasible for the existing force main,our Trenchless Engineer,Mitch Hoeft,will provide the design necessary for the pressure-rated liner. The work scope updates noted above modify our overall fees: Task 9: Construction Services ($25,248) Task 4: Design Analysis—Evaluate Forcemain $ 1,368 TOTAL Project Fee Reduction ($23,880) We look forward to working with the City on the Hazelnut Park/Glenpaul Neighborhood Street&Utility Improvement project. If you have any questions regarding this proposal amendment,please do not hesitate to call. Sincerely, sBolton & Mcnnk, Inc.2�ktaJ4;- p� Sarah E.Lloyd,P.E. Principal Engineer Bolton&Menk is an equal opportunity employer. 4- BOLTON Miranda L. Etienne EIT & MEN K Design Engineer Real People. Real Solutions. Education Summary Bachelor of Science-Civil Engineering Miranda is a design engineer for Bolton&Menk beginning her career in 2017. North Dakota State University She is responsible for the preparation of preliminary engineering reports, preliminary and final design,and development of construction plans. She also Registration assists with design calculations and cost estimates. Miranda is proficient in Engineer-in-Training AutoCAD Civil 3D and Storm & Sanitary Analysis (SSA). In addition to her design knowledge, Miranda has gained valuable experience in the field on Certifications projects ranging from new residential developments to full reconstructs, as well MnDOT Certifications as mill &overlay and reclamation projects. • ADA Construction • Aggregate Production Experience • Bituminous Street I&II Design • Concrete Field 1 • Excelsior Boulevard Trail, City of Minnetonka,MN • Grading and Base I&11 • 2020-2021 Street&Utility Improvements, City of Hopkins, MN • 2019 Street&Utility Improvements, City of Hopkins, MN U of M Certifications • 2019 Street&Utility Improvements, City of Carver, MN • Construction Site Maintenance • 2019 Street&Utility Improvements, City of Northfield, MN • Travelers Trail Street Improvements, City of Burnsville, MN Rescue Resources • SW Interceptor, City of Jordan, MN • Confined Space Entry • South Service Area Water Treatment, Shakopee Mdewakanton Sioux Community,MN • Crosby Culvert Failure, City of Minnetonka, MN • 2020 Downtown Improvements, City of Perry, IA Construction • Zachary Lane & Schmidt Lake Street Improvements, City of Plymouth, MN • Peony Lane Construction, City of Plymouth, MN • 1215t Street&Pleasant Avenue Improvements, City of Burnsville, MN • 126't Street Improvements, City of Burnsville, MN • Lady Bird Street Improvements, City of Burnsville, MN • Summit Preserve, City of Prior Lake, MN • Haven Ridge, City of Prior Lake, MN • Trillium Cove, City of Prior Lake, MN • Oak Tree Development, City of Carver, MN 0 Concrete Pavement Rehab, City of Minneapolis, MN CONSENT ITEM—6E ,fi` DEN HILLS MEMORANDUM DATE: August 10, 2020 TO: Honorable Mayor and City Councilmembers David Perrault, City Administrator FROM: David Swearingen, Assistant City Engineer, Engineer in Training Todd Blomstrom, Public Works Director/City Engineer SUBJECT: 2020 Concrete Repair Project Budgeted Amount: Actual Amount: Funding Source: $65,000.00 $53,807.50 Surface Water Fund (604-49550-44030) Council Should Consider Approval of a construction contract with Klein Underground LLC for 2020 Concrete Repairs in the amount of$27,824.50. Back2round/Discussion The Public Works Department uses contractors to complete miscellaneous concrete repairs each year to address failing curb, flatwork, and storm sewer catch basins. While repair work has been completed in a satisfactory manner in the past, this vendor approach has not included a formal construction contract to guide the work or a bid component to obtain competitive prices for concrete repairs. Staff recently issued a quotation package to five contractors to obtain bids for upcoming concrete repairs. The work is organized into four areas (Schedules A to D) as shown on the bid tabulation provided in Attachment A and the location map in Attachment B. ■ Schedule A, at Venus Ave and Fairview Ave N there is an issue with drainage conveyance through the intersection and is causing pooling at the Northwest corner of the intersection. It has been determined that constructing a valley gutter from the Northwest corner to the Northeast corner will eliminate this issue. ■ Schedule B, at 1889 Grant Road, driveway apron adjacent to curb is heaving, which was installed during the 2015 PMP. Property owner was previously informed that City would repair. Apron would be removed and replaced to correct the heaving issue. ■ Schedule C, at 1703 Crystal Avenue, cracked driveway panel that was installed during the 2015 PMP and was never addressed from the project punch list. Page 1 of 2 ■ Schedule D, through routine storm sewer inspections, Public Works staff has identified four catch basins that must be repaired due to the structures failing. The City received two bids from the five contractors receiving the bid solicitation. Two contractors declined due to current work load and one contractor did not respond. Staff recommends that the City award the work to Klein Underground LLC, the low bidder for the work. Klein has successfully complete concrete repair work for the City in the past. Budget Impact The 2020 Operating Budget for the Surface Water Management Fund includes funding for repairs to drainage assets, including curbs and catch basins in the amount of$65,000 under 604- 49550-44030. All work items included in this project are associated with surface drainage or subsurface water causing heaving and damage to flatwork. Staff intends to also use this contract to repair seven additional catch basins and approximately 132 feet of damaged curb within the 2020 street overlay project. The contractor has indicated that they will perform this additional work at the contract bid prices. Schedule A, B, C and D Concrete Repairs $27,824.50 2020 Overlay Concrete Repairs $25,983.00 Total Cost $53,807.50 Attachments Attachment A: Bid Tabulation Attachment B: Project Location Maps Attachment C: Construction Contract Page 2 of 2 a v 0 L) C� y� -i Ln J 0 0 O O 0 O LO 0 0 O O O O 0 O O 0 00 r 0 C09 N 0 V M N 0 r- coN M � N OM 0000 N a O O O O 00 d o o 0 0 0 O 0 O 0 o o 0 0 O O M - ON MO oOoO (DO O L N N M M N M a O C W) 7 � C O V O N J 0 O 0 O O LO N O O O O LO 0 N O O O O I OrM r Cl) co CO LON o0 Y G) J M 00 M L9 O0 00 M 0 M W V Cl) LO O N M M 1` N M Eh H 0 LO O O O o O O O O O O O o 0 0 d O 1- O O O O O O O O O O U� U C9 M - NO MM MVV0 OLn r V N 00 00 Q M F- O F- w ' 0 O o 0 0 0 0 0 0 0 0 0 O O O LU 16 O O 0 00 00 0 L6 00 N Q Ln 0V �7 (D N CO N � N H 0 � H 0 O 0 0 U 0 0 = .� M M LL LL } Z J Z LL } } } Z } M } } U J J J J U O (7 O J 0 GGo 0 U 0 Q 0 0 W v r OLO 0- N Lo m a cn O Z 0 } Q a cn Q tC Q (7 (n H W M LL � = J Q W LU M W a W Z W Z Z O w 0w z g Q wof Q0o > wo Z U N LU 0 O � w z_ o o � � � D ED - w Q,- of O o � L � w o � z O z LLJQ, � J Q cn H0 UX � 00 ~ ui > zQ Q cn ww O ZQ ww UJz Q O O U � � L�L > Q QU � � Uzi � � '� O � > Q w � O Oa w � :% NJ zo m " Q °° � Y mw w2O U � p UQ Q 00 � w U U } of W O Qcn _ O U 00 U w cnU ww � MLL Z � W �j U w U > wQ U > N ofQ m L U- U U` Z X H D Q W W 0 (J N > W X Z Q > Q O *a LL Wz Zw w Q o � � � � o o >_ w Q Oa O � oa E LLU N Q Q z c9 Z a U Z O w N O � 0 � W O w U) z0 _ wFr O W U w > U 3 U) (oj ~ w � Q a o � z � � 0 � � o � o L a c� cD z z Q Q ° Q m o o Q � o O E E w w O > O O � O O O O O O O 0 0 0 O O V N z CO LQ LQ LO LO LQ LQ LQ Cq U? 0 0 0 0 LO LO Q M v v LO r- 0 m v Lri U v p m N W O O O O N M M LO LO LU O O N lM Lu O LO LJ.I LO O J N N N N N N N N N J N N N N J N N J N LIJ W W W U U U U N I CO I I I I co I I ICOI m a� E t a � z W N W N >0 � a � a W Z 2 � p W O W W a Q p H V cc LLI � O a V Z O V J �,. O Q INDIAN o gTFGyq y O vA 4 3 O Op Commum - ,9Y41v Gardens m WN m CIR W CIR E L F3 PARKSHORE DR I 3� hl ti! I�I INTERSTATE 694 FI g I JANET CT O 2 I LAKE V TINE VgLENT//yER p CREST RD N AVE j �PLEN1 �� m <9 AFL f 9< A Fy � ¢ CRYSTAL 3y� I m 3 ?a Valentine Tony Schmidt °¢ Park 0 Regional Park (9 GRAMSIE RD G< W GLENV WAVE W ] yl/ yl Zj s yENOSA w W Q Vale/LLZne VENUS AVECT�¢ O Lake Tony Schmidt j COUNTYROAD E2W Regional Park Q? II Z COUNTY ROAD EZ W Q. 0 0 0 I � D m I 3 v a GKE MCCRp ¢ it IQ g J> M p�E cp r (lIf CharlesU UCRp�Rp ARDEN O THO Perry Park ICI THOM OR CT 0 c A u OA OR z OAK AVE m `_—---- -__------ -- Tony Schmidt a¢ Regional Park RAJ pNNp h i�dey'couN rc I,I LAKE'ON a (2z y p �,I HUDSONRD g Q m, oNA BLVD h O K ? o P� COUNTYROAD EW O ORE o q/?OENR P� >, P I � w L G D D y 2 III N NOBLE RD m Lake a m z li Samp on LAKE LN Park 1 Valley Gutter-Venus at Fairview STO WE A VEIi I - 2 Remove& Replace Driveway Apron-1889 Grant Rd KATIE LN TEE 3 Remove& Replace Driveway Panel-1703 Crystal Ave LN m KATIE CT Hayelnut BECKMAN AVE 4 Adjust Frame& Ring Casting-3258 Katie Ln @ 6 �w2 P°rk 5 Adjust Frame& Ring Casting-3273 Katie Ln o F 6 Adjust Frame& Ring Casting-3251 Katie Ln 7 Adjust Frame& Ring Casting-1877 Gateway Blvd ¢ JERROLD AVE � h 2 N ARVEN ILLS Concrete Repair 2020 B 1,000 Fee[ z� 3"M31AII30 � Q a w f9 o w U _ � O oa aj V L � U V � w �4 - r -9 ft�� ak; / ~ z ! . \\ LU \\ �uz\ �\ >\ lu lo 3 ® Ln 00 Ln Of 00 \ ) \ § � \ W } af m \ /\ cq & / 3nN3A v»leJI wv <y$ \\\\ 0) j \ J 16 \} ! }}\co «. \2 g % \\ ! 10 0 3 - /D 0 16 / CD a , _ \ e \ \ cc co 00 cc 0o z� M 00 � o I cc ti 00 F O L o CL o Q00 00 L N 0000 H 00 _ z r\ Go O o0 ,I cfl 0 a� II o W Y Y z 4 f - v a � J � H V `V iY kN W z� Y ti LO44I �44 f, /JJJ --- ca 6 L W44 y --- - --- - --- - ------ -------N 9"QW19AB-10 if ---- - Q �r � z� M� W ♦n y CD 7 -7 f` moa QW)' E o 0 0 0 0 � \ § § \ § \ g § § N o § / g g g Je m = e m 6 r r 2 2 = z m z 2 z = _ _ _ \ 2 2 k / z \ \ \ / \ \ \ < \ o c m m o m m m u « _ % © z o / © / _ \ / / � < \ < u k \ / z - < > Z LU > � E � z / § o G ) 3:D m > � } } j © � / j k � Li ¥ e u _ g u e 4 ¥ of u G = e u = e z zue � § Q < C) ez Go / $ < / uz � / > uz < o aoze = = < ® ® oo - � uu < u < u uz o = = LL > < < o � � 22zze moo ¥ > < e � o � e ° > C) < = � 22uugoC) co < < _ } � © x } 7 7 \ - oo e o umoumem = z = ou4 e ug > 4) u < o > z < « Eo = oz x e = < z � u oc > u ® ez < c > z < = o ■ = uzzu u < oe4 = z = e o > < 0 ■ 0LU0 e of< > < 7 z § z 0- 0 / 2 = « � E z § o a � > o m § ® § < > z � uoou o } _ § z = a } z = _ > u ƒ ® 2 /lz / ) § 0 ^ 2 � ® ® ■ 0 2 k k cc cc o — \ M r ) \ w CL M r w $ ) \ \ § \ \ \ \ \ 2 )k \ a E 4) G o 3 § — 2 § § § 3 § — § 3 § c § ■ r § m n r r c § r c r r m § § § m m N N m cc § m m cc N \ m o t t m 0 0 = cc § k > ■ ■ o Attachment C AGREEMENT BETWEEN OWNER AND CONTRACTOR FOR CONSTRUCTION CONTRACT THIS AGREEMENT is made this 10 day of August, 2020 (hereinafter"Effective Date of the Contract") by and between the City of Arden Hills, Ramsey County, Minnesota (hereinafter "Owner") and Klein Underground, LLC (hereinafter"Contractor"). The Owner and Contractor hereby agree as follows: ARTICLE 1 —THE WORK AND THE PROJECT 1.01 Contractor shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: Construction of valley gutter on Venus Ave at Fairview Ave N, remove and replace driveway apron at 1889 Grant Road, remove and replace driveway panel at 1703 Crystal Avenue, adjust catch basins on Katie Ln and Gateway Blvd and repair other curb and catch basins as directed by the Owner. 1.02 The Project, of which the Work under the Contract Documents is a part is generally described as follows: 2020 Concrete Improvements Project,City Project No. PW-20-0115. ARTICLE 2—CONTRACT DOCUMENTS 1. The Contract Documents consist of the following: A. This Agreement B. Proposal Form C. Insurance Certificates D. Instructions to Bidders E. Division 1 —General Requirements F. The following which may be delivered or issued on or after the Effective Date of the Contract and are not attached hereto: 1. Notice to Proceed 2. Work Change Directives 3. Change Orders 4. Field Orders 2.02 This instrument, together with the documents hereinabove mentioned, form the Agreement, and they are as fully a part of the Agreement as if hereto attached or herein repeated. 2.03 The Contract Documents may only be amended, modified, or supplemented as provided in the General Conditions and Supplemental Conditions. ARTICLE 3—CONTRACT TIMES 1. Contract Times: The Work will be substantially completed on or before November 1, 2020, and completed and ready for final payment in accordance with Paragraph 15.06 of the General Conditions on or before November 25, 2020. . 2. All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the Contract Documents are of the essence of the Contract. 3. Liquidated Damages: Contractor and Owner recognize that time is of the essence as stated above and that Owner will suffer financial and other losses if the Work is not completed and Insert Project Name AGREEMENT Insert Project Number 1 of 5 Milestones not achieved within the times specified in Paragraph 3.01 above, plus any extensions thereof allowed in accordance with the Contract. The parties also recognize that delays, expense, and difficulties involved in proving in a legal or arbitration proceeding the actual loss suffered by Owner if the Work is not completed on time. Accordingly, instead of requiring any such proof, Owner and Contractor agree that as liquidated damages for delay, but not as a penalty; A. Substantial Completion: Contractor shall pay Owner$200.00 for each day that expires after the time specified in Paragraph 3.01 above for Substantial Completion until the Work is substantially complete, as duly adjusted pursuant to the Contract. B. Completion of Remaining Work: After Substantial Completion, if Contractor shall neglect, refuse, or fail to complete the remaining Work within the Contract Time for completion and readiness for final payment, as duly adjusted pursuant to the Contract, Contractor shall pay Owner $300.00 for each day that expires after such time until the Work is completed and ready for final payment. C. Liquidated damages for failing to timely attain Substantial Completion and final completion are not additive and will not be imposed concurrently. ARTICLE 4—CONTRACT PRICES 1. The Owner shall pay the Contractor for the performance of this Agreement according to the schedule of approximate quantities and unit prices as set out in the Contract Documents submitted by the Contractor on July 14, 2020, the aggregate of which is estimated to be $27,824.50. 2. The Contract shall include Schedule A, Schedule B, Schedule C and Schedule D items as provided on the Proposal Form. 3. Payment is based an amount equal to the sum of the extended prices, established for each separately identified item of Unit Price Work by multiplying the unit price times the actual quantity of that item completed and accepted by the Engineer. 4. The extended prices for Unit Price Work set forth as of the Effective Date of the Contract are based on estimated quantities. As provided in Paragraph 13.03 of the General Conditions, estimated quantities are not guaranteed, and determination of actual quantities and classifications are to be made by the Engineer. ARTICLE 5—PAYMENT PROCEDURES 5.01 Progress Payments: Owner shall make progress payments on account of the Contract Price on the basis of Contractor's Applications for Payment on or about the 10th day of each month during performance of the Work as provided in Paragraph 5.02 below, provided that such Applications for Payment have been submitted in a timely manner and otherwise meet the requirements of the Contract. All such payments will be measured by the Schedule of Values established as provided in the General Conditions (and in the case of Unit Price Work based on the number of units completed)or, in the event there is no Schedule of Values, as provided elsewhere in the Contract. 5.02 Retainage: Prior to Substantial Completion, progress payments will be made in an amount equal to the percentage indicated below but, in each case, less the aggregate of payments previously made and less such amounts as Owner may withhold, including but not limited to liquidated damages, in accordance with the Contract. A. Ninety five (95) percent of Work completed (with the balance being retainage). If the Work has been 50 percent completed as determined by Engineer, and if the character and progress of the Work has been satisfactory to Owner and Engineer, then as long as the character and progress of the Work remain satisfactory to Owner and Engineer, there will be no additional retainage;and B. Fifty (50) percent of cost of materials and equipment not incorporated in the Work (with the balance being retainage). Insert Project Name AGREEMENT Insert Project Number 2 of 5 5.03 Upon Substantial Completion, Owner shall pay an amount sufficient to increase total payments to Contractor to 100 percent of the Work completed, less such amounts set-off by Owner pursuant to Paragraph 15.01E of the General Conditions, and less 200 percent of Engineer's estimate of the value of Work to be completed or corrected as shown on the punch list of items to be completed or corrected prior to final payment. 5.04 Final Payment: Upon final completion and acceptance of the Work in accordance with Paragraph 15.06 of the General Conditions, Owner shall pay the remainder of the Contract Prices as recommended by Engineer as provided in said Paragraph 15.06. ARTICLE 6—CONTRACTOR'S REPRESENTATIONS 6.01 In order to induce the Owner to enter into this Contract, Contractor makes the following representations: A. Contractor has examined and carefully studied the Contract Documents, and any data and reference Identified in the Contract Documents. B. Contractor has visited the Site, conducted a thorough, alert visual examination of the Site and adjacent areas, and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work. C. Contractor is familiar with and is satisfied as to all laws and regulations that may affect cost, progress,and performance of the Work. D. Contractor has carefully studied all reports of explorations and tests of subsurface conditions at or adjacent to the Site and all drawings of physical conditions relating to existing surface or subsurface structures at the Site that have been identified in the Contract Documents, and reports relating to Hazardous Environmental Conditions, if any, at or adjacent to the Site that have been identified in the Contract Documents. E. Contractor has considered the information known to Contractor itself; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Contract Documents; and the site-related reports identified in the Contract Documents, with respect to the effect of such information, observation, and documents on (1) the cost, progress and performance of the Work; (2) the means, methods,techniques, sequences, and procedures of construction to be employed by the Contractor;and (3)Contractor's safety precautions and programs. F. Based on the information and observations referred to in the preceding paragraph, Contractor agrees that no further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract. G. Contractor is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Contract Documents. H. Contractor has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Contractor has discovered in the Contract Documents, and the written resolution thereof by Engineer is acceptable to Contractor. I. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. J. Contractor's entry into this Contract constitutes an incontrovertible representation by Contractor that without exception all prices in the Agreement are premised upon performing and furnishing the Work required by the Contract Documents. ARTICLE 7—MISCELLANEOUS 7.01 Terms: Terms used in the Agreement will have the meanings stated in the General Conditions and Supplementary Conditions. 7.02 Assignment of Contract: Unless expressly agreed to elsewhere in the Contract, no assignment by a party hereto of any rights under or interests in the Contract will be binding on another party Insert Project Name AGREEMENT Insert Project Number 3 of 5 hereto without the written consent of the party sought to be bound; and, specifically but without limitation, money that may become due and money that is due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 7.03 Successors and Assigns: Owner and Contractor each binds itself, its successors, assigns, and legal representatives to the other party hereto, its successors, assigns, and legal representatives in respect to all covenants, agreements, and obligations in the Contact Documents. 7.04 Severability: Any provision or part of the Contract Documents held to be void or unenforceable under any law or regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon Owner and Contractor,who agree that the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. 7.05 Contractor's Certifications A. The provisions of Minn. Stat. 16C.285 Responsible Contractor are imposed as a requirement of this Contract. This Contract may be terminated by the Owner at any time upon discovery by the Owner that the prime contractor or subcontractor has submitted a false statement under oath verifying compliance with any of the minimum criteria set forth in the Statute. B. The provisions of Minn. Stat. 471.425, subdivision 4a regarding payments to subcontractors are imposed as a requirement of this Contract. REMAINDER OF THIS PAGE IS BLANK Insert Project Name AGREEMENT Insert Project!Number 4 of 5 IN WITNESS WHEREOF, Owner and Contractor have caused this instrument to be executed in duplicate as of the Effective Date of the Contract. OWNER: CONTRACTOR: City of Arden Hills � " W0'4 JN �-�-- By: By: Title: Mayor Title: � - Attest: Attest: Title: City Clerk Title: Address for Giving Notices: Address for Giving Notices: City of Arden Hills A+ Ut-0=_GP4W+Jr> t-L-4— Attention: Public Works Director = 11 u 1245 West Highway 96 Po g+O) 56L( Vtowyk-&3 Lft-r- Nw Arden Hills. MN 55112 ss341 Insert Project Name AGREEMENT Insert Project Number 5 of 5 CONSENT ITEM— 6F ,-iIZEN HILLS MEMORANDUM DATE: August 10, 2020 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, Assistant City Engineer, Engineer in Training Todd Blomstrom, Public Works Director/ City Engineer SUBJECT: Hamline Avenue Crosswalks -Ramsey County Cooperative Agreement Budgeted Amount: Actual Amount: Funding Source: $142,000 $125,525 PIR Fund and Ramsey County Council Should Consider Approval of a Cooperative and Maintenance Agreement with Ramsey County for Pedestrian Modification Work on Hamline Avenue (CSAH 50). Background/Discussion The City of Arden Hills and Ramsey County have developed construction plans for proposed pedestrian crosswalk improvements located along Hamline Avenue south of Highway 96, at the intersection of Wyncrest Court and a midblock crosswalk between Indian Oaks Circle and Eide Circle. The final plans include raised center medians, improvement curb ramps and a proposed Rectangular Rapid Flashing Beacons (RRFB) located at the midblock crossing between Indian Oaks Circle and Eide Circle. The Cooperative Agreement for the project is provided in Attachment A. The proposed agreement outlines the City's funding responsibility as well as maintenance responsibilities. The City will be responsible for $50,762.50 of the construction costs, which is one half of the total construction cost of the proposed Hamline Avenue pedestrian crosswalks improvements ($101,525.00). The project cost estimate is provided in Attachment B. Staff is recommending approval of the Cooperative Agreement. Page 1 of 2 Budget Impact The 2020-2024 Capital Improvement Program identifies funding in the amount of $142,000 for pedestrian crosswalk improvements along Hamline Avenue, with funding from Ramsey County in the amount of$60,000 and funding from the City's PIR Capital fund of$82,000. The current total project cost estimate provided below was revised since the CIP estimate to include the rectangular rapid flashing beacons, where were previously rejected by Ramsey County. Engineering Design: $ 18,000.00 (city expense) Construction Estimate: $ 101,525.00 (50/50 cost share) Construction Admin: $ 6,000.00 (50/50 cost share) Total: $ 125,525.00 Attachments Attachment A: Hamline Avenue Crosswalks—Cooperative Agreement Attachment B: Project Shared Cost Estimate Page 1 of 2 Attachment A Agreement PW2020-16 RAMSEY COUNTY COOPERATIVE AND MAINTENANCE AGREEMENT WITH THE CITY OF ARDEN HILLS FOR PEDESTRIAN MODIFICATION WORK ON HAMLINE AVENUE (County State Aid Highway 50) BETWEEN Wyncrest Court AND Route 37 (trail) City Project Number— PW 20-0103 County State Aid Number— SAP 062-650-014 Total Project Cost: $101,525.00 Attachments: City of Arden Hills Cost: $50,762.50 A— Engineer's Estimate B — Project Location Map C — Hydraulics Memo D — Storm Sewer Ownership This Agreement is between the City of Arden Hills, a municipal corporation ("City") and Ramsey County, a political subdivision of the State of Minnesota, ("County") for the Pedestrian Modifications to Hamline Avenue between Wyncrest Court and Route 37 (trail) ("Project"). RECITALS 1. The Project is identified in Ramsey County's 2020 — 2024 Transportation Improvement Program. 2. Hamline Avenue, in the area affected by reconstruction, is designated County State Aid Highway (CSAH) 50. 3. The Project has been designated by the Minnesota Department of Transportation (Mn/DOT) as eligible for County State Aid Highway funds. 4. The Project has been designated as State Aid Project (S.P.) 062-650-014. 5. The subject road segment is located within the City. AGREEMENTS 1. Responsibility for Design Engineering 1.1. Plans, specifications, and proposals will be prepared in accordance with Mn/DOT State Aid requirements. PW 2020-16 Page 1 of 7 1.2.The City will prepare plans, specifications, and proposals for the Project, which will include, among other things, the proposed reconstruction, alignment, profiles, grades, cross sections, paving, concrete curb and gutter, medians, storm sewer, pedestrian curb ramps, turf establishment, traffic signals, accessible pedestrian signals, and utility replacement and adjustments. 1.3. Plans for the Project showing proposed construction will be presented to the County and will be on file at Ramsey County Public Works Department. 1.4.Any costs associated with Project revisions after the completion of plans and specifications will be paid for by the party requesting the revisions. Revisions are subject to approval by the County. 2. Responsibility for the Right of Way Plan and Acquisition 2.1. The County and City do not anticipate the need for right of way acquisition associated with the Project. 2.2.The City will prepare a right of way acquisition plan, if necessary, showing easements and other property interests required for construction of the Project in accordance with Mn/DOT State Aid standards. 2.3.The City will acquire the proposed easements and right of way in accordance with Mn/DOT State Aid requirements. 2.4. County owned surplus or excess properties will be deeded to the City. The City will administer the sale of the properties. 3. Procurement and Award of Contract 3.1.The City will take bids in accordance with state law and County procedures. 3.2.The City will prepare an abstract of bids and a cost participation summary based on the lowest responsible bidder's proposal and will provide the same to the County. 3.3.The City will request the County's concurrence to award a contract to the lowest responsible bidder. 3.4.The City will award a contract and pay the contractor from the County State Aid Highway, Municipal State Aid Highway, and local funds identified for the Project. 4. Responsibility for Construction Engineering 4.1.The City shall perform or contract the performance of the construction engineering for all elements of the Project. PW 2020-16 Page 2 of 7 5. Project Costs 5.1. Except as provided herein, the County and City will participate in the costs of construction in accordance with the Ramsey County Cost Participation Policy and approved in the 2020 —2024 Ramsey County Transportation Improvement Plan. If there is a conflict between the Cost Participation Policy and this Agreement, this Agreement will prevail. 5.2.A list of the construction pay items and percentages of City funding responsibility as well as the total estimated City Project cost is attached as Exhibit A. Cost Participation Based on Engineer's Estimate). Quantities and unit prices in Exhibit A are estimates. Actual costs shall be based on the contract unit prices and the quantities constructed. 5.3. Mobilization, Field Office, Erosion Control Supervisor, Traffic Control, As Built, Construction Staking, Erosion Control Items (such as Storm Drain Inlet Protection, Water, Street Sweeper) are defined collectively as the "Prorated Items". The City percentage of the Prorated Items is calculated as follows: (City Cost excluding the Prorated Items Cost) City % Prorated Items = (Total Project Cost excluding the Prorated Items Cost) The costs in the Prorated Items calculation will be based on contract unit prices and quantities at the time of contract award. No adjustments in the percentages will be made if unit prices or quantities vary during construction. 5.4. Design Engineering Costs 5.4.1.The City shall be responsible for all design engineering costs 5.5. Right of Way Acquisition Costs 5.5.1. Right of way acquisition costs including payment to owners, relocation assistance, appraisal fees, and other related costs of acquiring right of way for the Project will be shared 50% by the County and 50% by the City, except as provided below. 5.5.2. For City requested items, possibly list parcels which will require right of way, the County will pay 50% and the City will pay 50% of the right of way acquisition costs. 5.5.3.The County will not be responsible for assessments, fees, or fines, associated with owning property acquired for the Project. If the City imposes PW 2020-16 Page 3 of 7 assessments, fees, or fines, the County will pay those costs and the City will reimburse the County for those costs. 5.5.4.The City will pay 100% of the cost to administer right of way acquisition. 5.6. Construction Engineering Costs 5.6.1.The City and County shall each pay 50% of construction engineering costs. 6. Payment Schedule 6.1.The City will invoice the County for construction costs incurred on a monthly basis or as determined by the payment schedule for the contractor. 6.2. Construction engineering will be invoiced at the time of substantial project completion, as determined by the County. 6.3. Payment will be made within 30 days of receipt of an invoice. 7. Ownership and Maintenance Responsibility for Project Elements 7.1. Ownership and Maintenance Responsibility of the Roadway 7.1.1.The County will own and maintain the roadway and associated roadway elements location within the County Right of Way, except as detailed below. 7.2. Ownership and Maintenance Responsibility of the Storm Sewer (catch basins and leads, main, infiltration systems, ponding, water treatment) 7.2.1.The County and City shall own and maintain their respective elements of the storm sewer system. 7.2.2.The City shall own the following components of the storm sewer system: i. Trunk line ii. Trunk line manholes, including manholes which connect catch basins and leads to the truck line iii. Surface drains located outside of the County road right-of-way and associated leads iv. Trunk line outfalls 7.2.3.The County shall own the following components of the storm sewer system: v. Catch basins vi. Catch basin leads, including connections to the Trunk line manholes vii. Cross-culverts viii. Surface drains located within the County road right-of-way PW 2020-16 Page 4 of 7 7.2.4.The City and County shall each maintain the components of the storm sewer system under their respective ownership. 7.3. Ownership and Maintenance of the Sanitary Sewer and Watermain The City will own and maintain the sanitary sewer and watermain systems including services. 7.4. Ownership and Maintenance of the Sidewalk 7.4.1.The City will own and maintain the sidewalk, including snow removal and sidewalk panel replacement, but excluding adjacent retaining walls. 7.5. Ownership and Maintenance of the Trees and Landscaping The city will own and maintain the trees, landscaping, and median landscaping, including irrigation systems. 8. The City grants the County temporary construction permits over all City owned rights- of-way and property within the limits of the Project for use during construction at no cost to the County. 9. The City and County shall indemnify, defend, and hold each other harmless against any and all liability, losses, costs, damages, expenses, claims, or actions, including attorney's fees, which the indemnified party, its officials, agents, or employees may hereafter sustain, incur, or be required to pay, arising out of or by reason of any act or omission of the indemnifying party, its officials, agents, or employees, in the execution, performance, or failure to adequately perform the indemnifying party's obligation pursuant to this Agreement. Nothing in this Agreement shall constitute a waiver by the County or the City of any statutory or common law immunities, limits, or exceptions on liability. 10.This Agreement shall remain in full force and effect until terminated by mutual agreement of the parties. THE REMAINDER OF THIS PAGE IN INTENTIONALLY BLANK. PW 2020-16 Page 5 of 7 CITY OF ARDEN HILLS, MINNESOTA By: Date: Mayor By: Date: Director of Public Works Approved by the Office of Financial Services: By: Approved as to Form: By: City Attorney PW 2020-16 Page 6 of 7 RAMSEY COUNTY, MINNESOTA Date: Ryan T. O'Connor, County Manager Approval recommended: Ted Schoenecker, Director Public Works Department Approved as to form: Assistant County Attorney PW 2020-16 Page 7 of 7 O 0 W p O O O O O O O O O O p O O O O O p O O N Z O > O O O O O O O O O O O p O O O O O p O O Lq F O Q W O O O O O O O O M O (o0 O O O O O p O O Q (O d In O O p n p n OO n p O 'IT V 00 O M N M M O r O m N p O 00 U fNO J M N (,I N (0 mp In M M to N M F O N ate = (n (n (n (n (n (n (n (n (n (n (n (n (n (n (n (n (n (n (n (n } o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0(A Z O O O Vi Vi Vi O Vi (V 7 00 (V Vi O O O Vi O 'n O N J O Vi 7 N M M h h �O 7 --i Vi h Vi O oo N O N O � Vi N O N N 7 7 N oo .y Vi M O �O O Vi 01 n F ♦ + O F O O V U0 L � w U cn \V w N }� F o �+ cn (n w Q o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o O J Q o 0 0 0 0 0 0 o v, v, o v, o 0 0 0 0 0 0 o Un Q W JO O O Vi Vi Vi O Vi (V 7 00 (V Vi O O O Vi O Vi O N 0 Z O Vi 7 N M M h h �O 7 --i Vi h Vi O oo N O N O �p W F Lo F O Q U O U- U O } } cn J F O cm) O O O O O O O O O O O O O O O O O O Q N O O O O O O O O O O O O O O O O O O O O F OU O O V O O O O 0 O M O O O in O O O rn F r I- O (0 N J F J Z 0 v> (n (n (n (n (n (n (n (n (n (n (n (n (n (n (n (n (n (n (n Z U Q U O w Z o w F o Q Q 0 Q W W M M I� a Z M M O (0 C V In r I- O N O M V O (O V d U 04 J O O N W d) W W N O r W F p J Q m a 'a O LL cnH = H H 0 0 H = H H H _ ~ _ _O F M CO LL U LL LL } } LL U LL LL LL M M U LL M U U ZO j a a o ¢ z z o o Z ¢ o z o a a ¢ 0 ¢ ¢ 7 7 M W J J W fn J W w J w W w W W Z J J J J IL O 0 W O U F } Z X d W W W W z o ¢ ¢ ~ O p J a m co IL 0 coz of 0 W W z LLI z z z 2 a F- co 0 2 > 2 7 U � O g U Y W F- 0 N W w O L a ¢ d W 0 0 Q W ¢ 0 O U O U) U W 0 a a _ wm ¢o 0az w co W co wZ Z0 Z O J OY ¢ wZWZYm2 O Oaf _ Z70Q woYZ ¢ Z p ZQ O � � ~ O QU QW O W O NoWWoWWLLjLLjZLLjW U U � m z W O Z 0 0 0 0 J U U Z LL W W z W o W 2 2 2 Z Z 7 ¢ � O O W a O v0—i a u~i cn m w _ _ m W N M M V V M N W M W N o0 T N N O O O O O O O O O O O O O O O to to to to to to to to M M M M M M M to M M to M N V V V V V V M M V V In M In Z N In O O O O O O O O N M M 0 0 0 0 0 I- 1- 0 O N N N N N N N N N N N N N N N N N N W F CONSENT ITEM—6G ,-iI�EN HILLS MEMORANDUM DATE: August 10, 2020 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator Jolene Trauba, Deputy City Clerk SUBJECT: Approval of Multi-Function Copier Lease and Maintenance Agreement Budgeted Amount: Actual Amount: Funding Source: $1,429/month $507/month Multiple Funds Council Should Consider The Council should consider approving the proposed lease and maintenance agreement with Marco Technologies for copy machine services. Background The City's current copy machine lease ends in September, staff reached out to four companies for copy machine services for both purchase and lease options. The different proposals and options were presented to the City Council at their July 23, 2020 special work session, that memo is attached for background information (see Attachment A). Following that discussion, the City Council directed staff to move forward with the proposal from Marco Technologies (see Attachment B). Budget Impact The City will see a significant cost savings as a result of the new lease and maintenance agreement. Currently, the City pays $1,429/monthly for its current lease and maintenance agreement, the new cost will be $507/monthly. Over the course of the agreement this will save the City $922/monthly or $55,320 over five years. Attachment Attachment A: July 23, 2020 Special Work Session Memo Attachment B: Marco Technologies Proposal 1 Attachment A ,fi` DEN HILLS MEMORANDUM DATE: July 23, 2020 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator Jolene Trauba, Deputy City Clerk SUBJECT: Multi-Function Copy Machine Proposal Budgeted Amount: Actual Amount: Funding Source: $1,429.50 (monthly) TBD Multiple Funds For Council Consideration The Council may consider providing feedback on multi-function copy machine proposals. Background The City's current multi-function five-year copy machine lease with Canon Solutions expires September, 2020. Staff requested proposals from four companies: Canon Solutions, Loffler, Marco and Metro Sales. (Roseville IT is familiar with these companies as they generally service the other cities in Metro I-net.) All four companies provided proposals for either a buy or lease option, with Loffler and Metro Sales providing proposals for two separate machines. Staff reviewed copy machine needs and requirements and requested that the proposals for a new machine include: -60+ pages per minute in B&W and color -Single-pass document feeder -Post-Script and PCL printing -Printing up to 11" X 17" -Tab Printing Capability -Media capability from 201b bond up to 1001b cover -Paper capacity up to 4.000 11" X 17 sheets -Stapler function -Ability to send/receive faxes -Ability to scan documents to email -Surge Protector -Delivery, Install & Training included in price -Minimally 8 extra hours of engineer/post-sales support to debit from over term of contract 1 All of the proposals met the requirements, but pricing varied (see Attachment A). Each company's purchase options include the same maintenance agreement as the lease. Maintenance agreements provide for maintenance, toner, parts, and labor in the rates. All proposals include delivery, installation, initial supplies and training. Below is a breakdown of the total five year cost and monthly cost for each proposal, this includes the lease or purchase option and the maintenance agreement: Canon $ 41,109 $ 685 $ 50,280 $ 838 Lo ff I e r A $ 30,834 $ 514 $ 33,230 $ 554 Lo ff I e r B $ 32,068 $ 534 $ 34,161 $ 569 Marco $ 27,916 $ 465 $ 30,391 $ 507 Metro Sales A $ 45,769 $ 763 $ 47,820 $ 797 Metro Sales B $ 35,247 $ 587 $ 36,540 $ 609 When considering leasing versus purchasing, leasing is the more expensive option; however, leasing may be more attractive as the payments are spread out over five years and there is not the initial cash outflow associated with purchasing a new machine. If the City were to purchase a new machine, it can expect it to last approximately five to seven years; there may be some residual value left in the machine at the end of its useful life but it is unclear what that would be and what the associated costs would be to dispose of the machine. The true cost of the City's current machine from June 2015 through June 2020 (5 years and 1 month) has been $95,099 or $1,559 monthly. Of the $95,099, $87,200 was for the lease and maintenance agreement, $7,436 was for printing overages, and $463 were miscellaneous fees. For the last two years, the monthly black and white copy volume averaged 12,000 copies, we estimate an average of 5,800 color copies per month. Also, for the last two years, we have incurred 17 service calls on the machine; service calls are covered under the maintenance agreement and we do not incur any additional costs for these. The proposal from Marco was the least expensive for both purchase and lease, with a five year total cost at$27,916 and $30,391, respectively. Marco is the company that Roseville IT uses for their printing/copy services, and has been generally satisfied. Staff would recommend Council directing staff to bring forward a proposal with Marco for formal approval at a City Council meeting. If Council is agreeable to this, Council should consider whether or not it is interested in purchasing or leasing a machine. Budget Impact The City's current lease is budgeted at $1,429.50 per month, all of the options proposed have a less expense option to lease, and are less expensive to purchase when amortized over 60 months. Should the City choose Marco as the preferred option, the City can expect to save approximately $930 per month, or $56,000 over the course of five years. There are not sufficient funds in the 2020 budget to cover the upfront purchase price of any of the copiers. If the City were to purchase the Marco copier, it would need to utilize 2 approximately $8,500 - $9,000 of fund balance to cover the difference between the purchase price and the savings of the monthly payments for the last few months of the year. Attachments Attachment A: Multi-Function Copier Proposals Cost Summary Attachment B: Canon New Proposal Attachment C: Loffler Proposal Attachment D: Marco Proposal Attachment E: Metro Sales Proposals 3 Attachment B ' F♦ y ,1 .GvN i t ' 1 COPIER/PRINTER RECOMMENDATION A Proposal for: Client Name: Jolene Trauba Company CITY OF ARDEN HILLS Name: Address: 1245 W HWY 96 ARDEN HILLS, State 55112--574 Phone: (651) 792-7818 Email: jtrauba@cityofardenhills.org Date: Thursday,July 02, 2020 Expiration Date: - Prepared By: Technology Curtis Thompson Advisor: Phone: 651-288-6944 Email: curt.thompson@marconet.com Web: www.marconet.com taking technology further M Q T-C o MANAGED SERVICES CLOUD SERVICES BUSINESS IT SERVICES marconet.com CARRIER SERVICES COPIERS & PRINTERS 00000 Multi-Functional Device Requirements 60+ pages per minute in B&,W and color • Konica Minolta C650i is a 65 Page per minute machine Single-pass document feeder Post-Script and PCL printing Printing up to 11" X 17" Tab Printing Capability Media capability from 201b bond up to 1001b cover Paper capacity up to 4.000 11" X 17 sheets Stapler function Ability to send/receive faxes Ability to scan documents to email Surge Protector Delivery, Install 8v Training included in price Minimally 8 extra hours of engineer/post-sales support to debit from over term of contract. The Konica Minolta Bizhub C650i meets & exceeds all requirements. Additional Questions What is the monthly lease price on a 60 month fair market value lease? $235.71 What is the B&,W rate for a base commitment of 20,000 images/month? Cost per B&W print $.00379 (so 20,000 x .00379 = $75.80) What is the color rate for a base commitment of 0/month - pay only what you use? Cost per color print $ .0325 Pay for what you use. Is the rate per page fixed for the whole term of the agreement? Yes Is the cost/page the same rate no matter what size of document we print? Yes Do you have assembly software that would allow us to pull together multiple file types into a document that's ready to print? Yes Do you have software to set up a large document with different colors of paper and different sizes of paper that could print as one document? Yes What is the cost of toner or would you allow a certain number of cartridges per month in the agreement? All toner is included in agreement. All Staples are included in agreement. What would be the cost to purchase the machine and have a long term service contract. Purchase Price $11,668.00, Service contract would be the same. ©2017 MARCO.ALL RIGHTS RESERVED. moro- MARCONET.COM 2 AA71\1011 KONICA C650i 65-PPM COLOR MFP 1 Specifications ■ 65 Black and White Pages Per Minute ■ 65 Color Pages Per Minute ■ 300 Sheet Single Pass Document Feeder ■ ADF Double Feed Dection ■ 150 Sheet Bypass Tray ■ (4) 500 Sheet Paper Tray ■ (1) 3,000 Sheet Side Large Capacity Tray ■ Reduction Enlargement Capabilities ■ Automatic Duplexing ■ Network Printing&Scanning ■ Tab Printing ■ Stapling Finisher ■ Fax Board ■ Keyboard ■ Scan to E-Mail/Network Folder ■ Media capability from 201b bond up to 1001b cover ■ Scan to searchable PDF ■ Toner Recycling Program LEASE PROGRAM ■ 60 Month FMV Lease Under Sourcewell Pricing.........................................................$235.71/Month ■ Purchase Price...........................................................................................................................$11,668.00 DELIVERY, INSTALLATION, INITIAL SUPPLIES AND INITIAL TRAINING Delivery, Installation, Surge Procetor, Initial Supplies& Initial Training.......................................................Included SERVICE AND SUPPLIES The service and supply contract includes all parts, labor, mileage, drums,toner, and developer—except paper. SERVICE &SUPPLIES.......................................................................................................................... $75.80 ■ Black and White Prints included per Month: 20,000 ■ Black and White Print Overage: $0.00379/Print ■ Color Prints billed at: $0.0325/ Print Accepted by: Date: By signing this proposal, you are authorizing Marco Technologies LLC to order, install and invoice the above listed equipment. ©2017 MARCO.ALL RIGHTS RESERVED. moro- MARCONET.COM 1 3 NEW BUSINESS—9A 'It �-iREN�HILLS MEMORANDUM DATE: August 10, 2020 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Joe Hartmann, Associate Planner SUBJECT: Planning Case#20-004 Applicant: William Tourdot and Jennifer Granick Property Location: 1741 Venus Avenue Request: Variance Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider the Following Motion to adopt Resolution 2020-030 approving Planning Case 20-004 for a variance at 1741 Venus Avenue,based on the findings of fact and the submitted plans in the August 10,2020 Report to the City Council. Background William Tourdot and Jennifer Granick("The Applicants")are requesting a variance to build a deck and walkway structure in the front of a single-family detached dwelling ay 1741 Venus Avenue ("Subject Property"). The Subject Property is zoned R-1, Single Family Residential District and is guided as a Low Density Residential use in the 2040 Comprehensive Plan. The existing walkway and deck is original to the Subject Property and predates the adoption of the Zoning Code. The Subject Property is a legal non-conforming lot. The Subject Property is 120 feet in length and has a lot area of 12,500 square feet. The R1 district standards require a minimum lot length of 130 feet and a minimum size of 14,000 square feet. In addition, the topography of the front yard is unique due to the courtyard designed by the original owner. The proposed variance will not impact any setback requirements besides the front and the property will conform to all other provisions for the R-1 district. City ofArden Hills City Council Meeting for August 10, 2020 P:TlanningTlanning Cases12020120-0041741 Venus Avenue Tourdot Variance EC Packet Page 1 of 7 At its May 26, 2020 meeting, the City Council reviewed the Applicants request for a twelve (12) foot wide deck in the front yard along with replacing the existing walkway with a wider walkway that extended into the front yard setback as shown below. The walkway requested was a necessary replacement to bridge a sunken courtyard feature original to the house that allowed the residents access the front entrance of the house. Under City Code Section 1325.03 Subd. 2, decks in the R- 1 district are permitted to encroach up to six (6) feet into setbacks as long as there is at least an another six(6)feet between the edge of the deck and the property line. The propose deck requested would have encroached an additional twelve (12)feet into the front yard setback. 4 r_ The Council discussed the possibility of a covered porch in lieu of the proposed deck as covered porches may encroach ten (10) feet into the front yard setback. The City Council then tabled the request to allow the Applicants time to pursue plans for a covered porch and return with an amended request. The Applicants are still proposing to replace the existing deck structure with a deck instead of building a covered porch. According to the Applicants, extending a roof over a covered porch on the south side of the house would block too much sunlight from the two windows. Based on a more accurate measurement that the applicants took of the distance from the front of the house to the front property line, the proposed seven and a half(7.5)foot wide deck would only encroach one (1) foot into the front yard setback because the house is precisely forty and a half (40.5)feet from the front property line. As stated above, decks in the R-1 district are permitted to encroach up to six (6)feet into setbacks as long as there is at least an another six (6)feet between the edge of the deck and the property line. Therefore, without an approved variance, a deck must maintain a setback of at least thirty-four(34)feet from the front property line. City ofArden Hills City Council Meeting for August 10, 2020 P:TlanningTlanning Cases1202W20-0041741 Venus Avenue Tourdot Variance EC Packet Page 2 of 7 House Footprint East Walkway (R®puce Existngj Tree (Existing) —-—-—- s Retaining Wall (Replace Exlsting) West Walkway Tree Proposed Deck-Revised (Exis&v) fExtend Existing) Driveway "BHpge" (Existing) {Replace Existing) City KOM Retaining Wall prep Una (Replace Existing) Paver Walitwgy Stairs (Replace Existing) Pfanting Beds Same Existing-Some New Curhlr.ulter (All Dark Brawn areas) Plan Evaluation The initial proposal was for a deck that would be approximately twenty-eight (28) feet from the front property line. The Applicants' current proposal would encroach seven and a half(7.5) feet into the forty (40) foot front yard setback of the property and therefore require a one (1) foot variance for a proposed thirty-three (33)foot front yard setback. The square footage of the revised deck plan is now 288 square feet. The initial plan was proposed for 370 square feet and this current proposal is less than the existing 298 square foot deck structure. The existing non-conforming bridge would be replaced as is. The Applicants explain in their revised narrative that if granted, this revised variance request will allow them to ensure a safe access to the front door including access for a medical gurney given the unique circumstance of a front door raised several feet from the ground. The Applicants' plan increases the area outside the front door to make the front more accessible and to create a space that they argue will support more neighborly engagement. The Applicants argue that the deck is an essential feature of the house, as it provides the only access to the front door and the plan they propose does not extend farther toward the front lot line any more than the current deck and adjoining stone stairs, nor is the proposed deck any higher than the current deck, which would preserve neighborhood character. The proposal also removes a section of the deck to the west of the front door which partially blocks the egress window on the ground level. City ofArden Hills City Council Meeting for August 10, 2020 P:TlanningTlanning Cases1202W20-0041741 Venus Avenue Tourdot Variance EC Packet Page 3 of 7 Dimensions to Dimensions to Property Line Sheet d4K" House 66'fi House Deck 3MIT48W' Dock 117 5lalr 26'3" ' Simir Property Line Property Line t❑ CuNGulter sireel a.,..+ Variance findings 1. Purpose and Intent. The variance request shall comply with the purpose and intent of the provisions of the City's Zoning Regulations and with the policies of the City's Comprehensive Plan. The variance request for 1741 Venus Avenue is consistent with the purpose and intent of the R-2 Zoning District and with the policies within the City's Comprehensive Plan. 2. Practical Difficulties. The Applicant for a variance shall establish that there are practical difficulties in complying with the provisions of the Arden Hills Zoning Regulations. The term "Practical Difficulties" as used in the granting of a variance means: a. Reasonable Use. The property owner proposes to use the property in a reasonable manner not permitted by the Zoning Ordinance. According to the Applicants' application, the proposal for a replacement deck is a reasonable use of the land. b. Unique Circumstances. The plight of the property owner is due to circumstances unique to the property not created by the landowner. City ofArden Hills City Council Meeting for August 10, 2020 P:TlanningTlanning Cases12020120-0041741 Venus Avenue Tourdot Variance EC Packet Page 4 of 7 According to the Applicants' application, the sunken topography of the front yard is unique. C. Character of Neighborhood. The variance, if granted, will not alter the essential character of the neighborhood. According to the Applicants' application, the existing neighborhood has homes with a variety of different front yard decks, porches, and patios and the proposed variance will not alter the character of the neighborhood. The sunken courtyard has been a neighborhood feature for many years. 3. Economic Consideration. Economic consideration alone does not constitute a practical difficulty. The proposed variance is not based on economic consideration. 4. Access to Sunlight. Inadequate access to direct sunlight for solar energy systems shall be considered a practical difficulty. A solar energy system is not proposed. Findings of Fact The Planning Commission reviewed this application at their May 6, 2020, meeting and have offered the following findings of fact for your consideration: 1. City Staff received a land use application for a request to build a replacement deck for a single-family dwelling at the Subject Property 1741 Venus Avenue. 2. A deck on a single-family detached dwelling is a permitted use in the R-1 district. 3. The proposed walkway is necessary as the means of egress out the front door of the house. 4. The Subject Property is non-conforming with the R-1 districts standards for minimum lot length and area requirements. 5. The Subject Property is nonconforming due to the sunken elevation of the front yard. 6. The proposed deck and walkway would encroach into the front setback a combined twenty- eight(28)feet. 7. The proposed development of the subject parcel would conform to all other requirements and standards of the R-ldistrict. 8. A variance may be granted if enforcement of a provision in the zoning ordinance would cause the landowner practical difficulties. 9. Variances are only permitted when they are in harmony with the general purposes and intent of the ordinance. City ofArden Hills City Council Meeting for August 10, 2020 P:TlanningTlanning Cases1202W20-0041741 Venus Avenue Tourdot Variance EC Packet Page 5 of 7 However, with their amended request, Staff reviewed this application and have offered the following findings of fact for your consideration: 1. City Staff received a land use application for a request to build a replacement deck for a single-family dwelling at the Subject Property 1741 Venus Avenue. 2. A deck on a single-family detached dwelling is a permitted use in the R-1 district. 3. The Subject Property is non-conforming with the R-1 districts standards for minimum lot length and area requirements. 4. The Subject Property is nonconforming due to the sunken elevation of the front yard. 5. The proposed deck would encroach one (1)foot into the front yard setback. 6. If approved for a variance,the proposed development of the subject parcel would otherwise conform to all other requirements and standards of the R-ldistrict. 7. A variance may be granted if enforcement of a provision in the zoning ordinance would cause the landowner practical difficulties. 8. Variances are only permitted when they are in harmony with the general purposes and intent of the ordinance. Additional Review Residential Building Inspector The Residential Building Inspector has reviewed the plans and has no additional comments at this time. A Building Permit will be required prior to any construction taking place. Public Works Director/City Engineer The Public Works Director/City Engineer has reviewed the plans and has asked that the Applicants redesign their landscaping plan to minimize their encroachment next to the right-of-way. Recommendation The Planning Commission recommended approval by a 4-2 vote of Planning Case 20-004 for a variance at 1741 Venus Avenue, based on the findings of fact and the submitted plans in the May 6, 2020 Report to the Planning Commission. Motion Language Options Staff has provided the following motion language options for the City Council to consider: 1. Recommend Approval with Conditions: Motion to recommend approval of Planning Case 20-004 for a variance at 1741 Venus Avenue, based on the findings of fact and the submitted plans, as amended by the following conditions: 1. Prior to issuance of a Building Permit, engineering department staff shall review a revised landscaping plan to ensure no impacts to the right-of-way. City ofArden Hills City Council Meeting for August 10, 2020 P:TlanningTlanning Cases12020120-0041741 Venus Avenue Tourdot Variance EC Packet Page 6 of 7 2. A Building Permit shall be issued prior to commencement of construction. 3. The proposed building shall conform to all standards and regulations in the City Code. 2. Recommend Approval as Submitted: Motion to recommend approval of Planning Case 20- 004 for a variance at 1741 Venus Avenue,based on the findings of fact and the submitted plans in August 10, 2020,Report to the City Council. 3. Recommend Denial: Motion to recommend denial of Planning Case 20-004 for a variance at 1741 Venus Avenue,based on the following findings of fact:findings to deny should specifically reference the reasons for denial. 4. Table: Motion to table Planning Case 20-004 for a variance at 1741 Venus Avenue: a specific reason and/or information request should be included with a motion to table. Deadline for Amu Actions The City of Arden Hills received the completed application for this request on April 26, 2020. Pursuant to Minnesota State Statute, the City must act on this request by June 25, 2020 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. The City submitted an extension for an additional 60 days beginning June 25, 2020 that would end no later than August 24, 2020. The extension was due to the City Council's motion to table the variance request at their May 26, 2020 meeting to allow the applicant time to revise the plans to include existing City Ordinance front porch standards prior to the expiration of the initial 60 days. With consent of the Applicant, the City may extend the review period beyond the initial 120 days. Budget Impact: NA Attachments A. Land Use Application B. Location Map C. Revised Plans and Narrative D. City Council Minutes, May 26, 2020 E. City Council Presentation, August 10, 2020 F. Resolution 20-030 City ofArden Hills City Council Meeting for August 10, 2020 P:TlanningTlanning Cases12020120-0041741 Venus Avenue Tourdot Variance EC Packet Page 7 of 7 Attachment A For Office Use Only ,-SIZEN HILLS Planning Case No. 20- Submittal Date 1245 West Highway 96 Application Completed Date Arden Hills, Minnesota 55112 Accepted by Telephone (651) 792-7800 Receipt Number Fax (651) 634-5137 Council Decision www.cityofardenhills.org Council Decision Date 2020 LAND USE APPLICATION Applicant Information Applicant:William Tourdot and Jennifer Granick Address: 1741 Venus Avenus, Arden Hill, MN 55112 Telephone No.: 608-770-9455 Other: Fax No.: Email Address:jwgrandot@hotmail.com Property Information Property owner: William Tourdot and Jennifer Granick Owner Address: 1741 Venus Avenus, Arden Hill, MN 55112 Owner Telephone No. 608-770-9455 Other: Address of Property Involved: 1741 Venus Avenus, Arden Hill, MN 55112 Legal DescgEtion: Block 11 Lot 11 SubdivisionCd 02803, SubdivisionName: Shorewood Hills NO. 2 Property ID No.: 283023130045 Type of Use: Residential Zone: R-1 - Single Family Residential District Property Acreage: Type of Request ❑ Comprehensive Plan Amendment (Fee: $500 + ❑ Rezoning or Regulating Plan Amendment (Fee: $500 + Escrow: $1,500) Escrow: $2,500) ❑ Zoning Code or TCAAP Redevelopment Code ❑ Conditional Use or Interim Use Permit/CUP or IUP Amendment(Fee: $400 + Escrow: $1,500) Amendment(Fee: $400 + Escrow: $1,500) ❑ City Code Amendment (Fee: $350 + Escrow: ❑ Preliminary Plat (Fee: $500 + Escrow: $2,500) $1,500) ❑ Final Plat (Fee: $500 + Escrow: $1,500) ❑ Lot Split/Minor Subdivision (R-1 and R-2 Districts ❑ Concept Plan Review (Fee: Land + Escrow: Only) (Fee: $350 + Escrow: $1,000) $1,000) 0 Variance or Permitted Adjustment (Fee: $350 + Escrow: $1,000) Development Plan (Fee: $500 + Escrow: $2,500) ❑ Master Planned Unit Development or Master Special ❑ Vacation of Easement or Right-of-Way(Fee: $150 + Escrow: $1,000) Development Plan (Fee: $350 + Escrow: $1,500) ❑ Final Planned Unit Development or Final Special ❑ Appeal of Administrative Decision (Fee: $150 + Escrow: $1,000) ❑ Planned Unit Development Amendment or Special ❑ Land Use Requests— Not Already Specified (Fee: Development Plan Amendment (Fee: $400 + Escrow:$1,500) Land + Escrow: $1,000 ❑ Site Plan Review (Fee: $400 + Escrow: $1,500) Page 1 of 3 Brief Description of Request (please also include a typed, detailed letter explaining the proiect): We are seeking approval of our plan to replace the deck in the front of our house. Proposed design is reasonable, as it allows us to access our front door that is 52" above grade, and is replacing a similar structure original to the house. The circumstance requiring the deck is the recessed area in our front yard that has existed since the original construction of the house, well before we owned it. Both the existing and proposed decks are within the character of the neighborhood, as 7 of 16 houses on our street have front yard seating areas, several of which are decks. *IMPORTANT* • Certain applications are subject to review and approval by the Rice Creek Watershed District. Contact RCWD directly at 763-398-3070 for additional information. • The land use application fees do not cover building, sign, or other permit fees that may be required upon approval of a land use application. • All applications will be subject to additional fees for reimbursement of consultant costs associated with filing, reviewing, and processing of application in the form of an escrow to the City. Filing & Information Requirements The City requests that you make a pre-application meeting with the City Planner to discuss the application process, requirements, and deadlines. Unless waived by the City Planner or Planning Commission, a certified survey of the property is required for all applications. A checklist with additional application requirements can be found at www.citvofardenhills.org/landuseapplications. Complete/Incomplete Applications Under Minnesota Statute, Chapter 15.99, cities have 15 business days to review all plans and application materials to ensure they satisfy City requirements. During the 15 day review period, planning staff will provide written comments on the application and may request plan revisions. If the application is determined to be complete, Minnesota State Statute then requires the City to approve or deny the application within 60 days, up to 120 days. If not complete, the City may require plan revisions and/or additional information before the application is scheduled for Planning Commission review and/or City Council action. Project will not be scheduled for any meeting until the application submittal is found to be complete by the City Planner. Payment of Fees and Escrows The undersigned acknowledges that she/he understands that before a land use application can be deemed complete, all required fees and escrows must be paid to the City. The applicant is responsible for all costs incurred by the City related to the processing of this application. Each separate land use request shall be charged a separate administrative fee and escrow even if submitted on the same application. Costs expended in reviewing and processing an application will be charged against the cash escrow and credited to the City. Charges to the escrow may include planning and engineering staff time, City Attorney and consulting fees, and mailing costs. If, at any time, a required cash escrow is depleted to less than 20 percent of its original amount, the applicant shall deposit additional funds in the cash escrow account as determined by the City. The City may withhold final action on a land use application, withhold building permits, and/or rescind prior action until all fees have been paid. Unused portions of an escrow are returned to the applicant upon successful implementation of an approved plan. The escrow may be reduced or increased by the City Planner on a project by project basis. Notice of Meeting Attendance In order for the Planning Commission and the City Council to consider any application, the applicant or a designated representative must be present at the scheduled meeting. If not, the matter may be tabled until the next available agenda. Page 2 of 3 Meeting Schedule Planning Commission meetings are typically held on the first Wednesday after the first Monday of each month at 6:30 PM, though please contact City Hall to verify the meeting date and time. City Council meetings are held typically the last Monday of the same month at 7:00 PM. Meetings are held in the Council Chambers at the City of Arden Hills, 1245 West Highway 96, Arden Hills, Minnesota 55112, unless otherwise stated. The schedules below are for reference purposes only. Project will not be scheduled for any meeting until the application submittal is found to be complete by the City Planner. 2019 Planning Commission and City Council Schedule (*subject to change) TENTATIVE TENTATIVE PLANNING CITY COUNCIL COMMISSION MEETING MEETING DATE* DATE* (Generally held on the (Generally held on the first Wednesday after the first fourth Monday at 7:00 p.m.) Monday at 6:30 p.m.) January 8 January 27 February 5 February 24 March 4 March 23 April 8 April 27 May 6 May 25 June 3 June 22 July 8 July 27 August 5 August 24 September 9 September 28 October 7 October 26 November 11 November 23 December 9 January 11 (2021) January 6 (2021) January 25 (2021) Acknowledgement and Signature I hereby apply for the above consideration and declare that the information and materials submitted with this application are complete and accurate per city code and ordinance requirements. I fully understand that I am responsible for all costs incurred by the City related to the processing of this application. Property Owner Signature (Required) Date Applicant Signature (If different than the property owner) Date Please contact the City Planner at 651-792-7800 if you have any questions regarding this application. Additional copies of this application form are available on the City's website: www.citVofardenhills.orpAanduseapplications Page 3 of 3 Location Map Attachment B �a •-- .ter-- • ,,r�..... •� — •.r. ..' -�', if - C r r: .'tea 00 �` r.• # - 4LAEL Glenview Avenue � '=� - ``: ' r - AL ai ,I � Shor Venus Avenue, - i ,: y - �:. L .•oun�y Road Ey2 ■ C 5 CSubject Parcel ` Disclaimer:This map is intended for reference purposes only and is not a legally recorded map or survey.The City of Arden Hills shall not be liable for any damages or claims that arise due to accuracy, availability,use or misuse of the information herein pursuant to MN Statute 466.03 Subd 21. Attachment C Dear Mr. Mrosla, Community Development Manager/City Planner, and Mr Hartmann, Associate Planner Please consider this revised proposal for Planning Case 20-004 (1741 Venus Avenue Variance), in response to our initial variance request being tabled by the City Council on May 26th 2020. We appreciate the flexibility allowed us by the City Council to submit a revised plan without having to restart the process from the beginning. In the time since the May City Council meeting, we considered two options for our revised plan. First, modifying the plan to include a roof, making the structure a covered porch. Second, reducing the requested setback relief to what we felt would be the minimum required to meet our needs. We decided that a covered porch was not a viable option for our situation. Extending a roof over a covered porch on the south side of our house would block too much sunlight from the two windows we have in area of the proposed porch. We have decided to pursue the second option for our revised plan. Our revised plan requests a setback allowance of 33' instead of the 34' allowed for a deck in the front yard (see Figure 7). Our initial proposal was for a 28' setback. This variance will allow us to ensure a safe access to the front door(including access for emergency responders—see Figure 8) given the unique circumstance of a front door raised several feet from the ground (see Figures 3, 4, 5) The proposed deck is 1' closer to the property line than allowed without the variance (Figure 7). The deck will still be 48' from the street (due to the 15' right- of-way) and thus would not give the appearance of being too close to the street. The setback for the revised deck plan is 33' from the property line (initial plan was 285) and 48'from the street (initial plan was 435) (Figure 7). The square footage of the revised deck plan is now 288 sq ft (initial plan was 370 sq ft) and is less than the existing deck structure (298 sq ft) (see Figure 6). Please see the tables below comparing the existing structure, our initial proposal, and the revised proposal. Note: Since our initial proposal, we excavated the property line stake and found it to be 15' from the street instead of the 15.5' in the initial proposal. • Distance of Deck from Street, Curb and Property line: =rom From Inside From Droperty Distances (all at closests point) Uni-is Street of Curb Line Comment House ft 55.5 53.5 40.5 Existing Existing I]eck ft 51.7 49.7 36.7 Existing Existing Bridge ft 26.2 24.2 11.2 Existing Initial Proposal -Deck ft 43.5 41.5 28.5 6.5'Variance Initial Proposal -Bridge/Stairs ft 26.2 24.2 11.2 Same as Existing Revised Proposal - Deck ft 48 46 33 1' Variance Revised Proposal - Bridge/Stairs ft 1 26.2 24.2 1 11.2 Same as Existing • Area of Total Structure: Total Deck/Walkway/Bridge/Stair Area Units Existing ft^2 298 Intial Proposal ft^2 370 Revised Proposal ft^2 288 The proposed design satisfies the three requirements of the variance procedure that apply to our situation: • The proposal is a reasonable use of the land o It is required to access our front door(which is 52" above grade) (Figures 3, 4, 5), and it is replacing a substantially similar structure that is original to the house. o Expanding the deck around the door and maintaining the "bridge"that extends from the front door towards the street will also improve access for emergency responders, creating more room to maneuver around the front entry and preserving straight line entry to that area. o Should emergency access be required from the driveway, the proposed deck would allow complete rotation of a standard 7'x 2' ambulatory gurney with approximately 1" clearance per side (Figure 8). o The proposal allows for a seating/gathering space near the front door while maintaining enough space for a walkway. o This proposal will be an enhancement to the neighborhood by replacing an old blocky structure with one with a cleaner more modern aesthetic. o PC 02-002 Variance Request for 3159 Shorewood Drive was previously approved by the City Council to allow a 33' setback for a front yard deck when replacing an existing smaller deck which was failing due to old age. At the time a 37 foot setback was required. This deck was on a second story, which is much more conspicuous than our proposal which is only slightly above street level. The Shorewood Dr. deck was also only required to function as a seating area, not as primary access to the front door of the house, as is the case with our request. • The proposal is due to circumstances unique to the property not created by the landowner. o Our house was built on land that was originally below the current street grade with the back yard once a pond (Figure 3, 4, 5). o The front door elevation 52" above grade creates a unique circumstance that was not of our creation and requires some sort of structure to reach the front door. o The grade and existing deck are original to the house. o Therefore, this unique condition existed well before we owned the house. o While the front door is slightly above street grade (Figure 5), the general slope of the yard is downward away from the street, with the rear property line approximately 7 feet below street grade. o Additionally, there are two large trees that are much older than the house, whose bases are at a similar level to the grade below the front door, indicating that this grade existed prior to the house being built. • The proposal will not alter the essential character of the neighborhood. o It is substantially similar the current deck that is original to the house. Our house was built in 1963, in the same time period as others on our street, so its original design is inherently part of the character of the neighborhood. o Currently, 7 of 16 houses on our block of Venus avenue have front yard seating areas, 4 of which are decks. There are many more on the remainder of Venus Avenue and throughout the rest of larger neighborhood. o Additionally, when we moved into the house, we learned that many neighbors referred to our house fondly as "the bridge house". o This deck will allow us to expand on the friendly character of our neighborhood by creating a front yard space for neighbors to gather. o We were told that the city received 3 letters regarding our initial proposal. They were all positive and in support of granting the variance. We have also received exclusively positive verbal comments from neighbors regarding our project both before and after the May City Council meeting. I have added two renderings of the proposed design below for your reference (Note: the renderings are from the initial proposal. The new design is very similar but with a smaller deck that may fit two chairs instead of the table. The overall feel of the revised proposal is still represented in these renderings). I have also added three photos of our house illustrating the "bridge", "courtyard", and the height of the deck relative to the street level (Note: In the photos, most of our previously existing plantings have been removed.). I have added three images showing the revised plan. I have also included these images as a separate attachment. Finally, I have included some text (following the images) from our initial proposal that is still relevant to the revised proposal. We thank you for your consideration of this revised variance proposal and look forward to hearing from you. Please let us know if you have any questions. We can be contacted via email or by phone at 608-770-9455. Sincerely, Will Tourdot and Jennifer Granick. y y. Y„ J 1 � Figure 1. Schematic of new landscaping. Note that in our revised proposal,the deck is not large enough for a table, rather only a couple of chairs (see Figure 6). �r Figure 2. Additional view of the rendering of the landscaping plan. Again, see Figure 6 for revised reduction in size of deck structure. •' C r 400 s� x-Wiz';-�►�3'4f.�.,f. __>_ r��' d.!-t. £ .n.:,�•.. xt. �4-';?t �r��.°_.,- _ Figure 3.This image shows the sunken "courtyard" and the 52" drop from our front door as viewed from the driveway. Mffbe— ,1. pie SE Figure 4.This image shows the sunken "courtyard" and the 52" drop from our front door as viewed from the street from the west. .*r r wry °■ 1 ,� � �. !, �'.. r p -- OL 1p '� r ,Apr Figure 5.The red line in the image above has been added to highlight how far below street grade the root flare for the large ash tree is in the front yard as well as the minimal height of the existing deck above the street level. Planning Case 20-004(1741 Venus Avenue Variance) Revised Plan - Design Overivew Submitted by W.Tourdot 07/08/2020 House Footprint East Walkway (Replace Existing) Tree (Existing) _ Retaining Wall (Replace Existing) West Walkway (Remove Existing) Tree Proposed Deck-Revised (Existing) (Extend Existing) Driveway "Bridge" (Existing) (Replace Existing) City R.G.W Retaining Wall Property Line (Replace Existing) Paver Stairs Walkway (Replace Existing) Planting Beds Some Existing-Some New CurblGutter (All Dark Brown areas) Figure 6. Schematic of revised deck plan, highlighting the changes proposed for the new deck versus the existing deck.The purple area is existing deck structure that will be removed and not replaced. The area is the existing deck structure that will be replaced, and the is the proposed additional deck to be added. Note:this additional width from the house towards the street is 1 ft beyond the 6 ft width allowed without a variance. Planning Case 20-004(1741 Venus Avenue Variance) Revised Plan-Front Yard Property Line Setback Dimensions Submitted by W.Tourdot 07108/2020 Dimensions to Dimensions to Property Line Street House 55'6" House 33'0" Deck 48'0" Deck 11'3" Stair 26'3" Stair 15'0" Property Line Property Line to Curb/Gutter Street Straat Figure 7. Schematic showing setback of proposed deck structure from street (48 ft from street to deck) and property line (33 ft from property line to deck). Planning Case 20-004(1741 Venus Avenue Variance) Revised Plan -Detail Deck Dimensions Submitted by W.Tourdot 07/08/2020 3'6" T6" 4'4" �-- 10'6" 4'6" 29'3" 26'3" 18'5" ra" 2'0" Standard Size Ambulatry Gurney(7'x 2')is able to rotate completely within the footprint of the proposed deck with 1"to spare per side Figure 8. Schematic of deck dimensions with detailed view of deck expansion by front door designed to accommodate a medical gurney. Below is some text from the attachment to our original Land Use Application that is still applicable to the revised plan: Our proposed plan largely follows the current structure, which is original to the house. This deck is an essential feature of the house, as it provides the only access to our front door. The plan does not extend any farther toward the lot boundary than the current deck and adjoining stone stairs, nor is it any higher than the current deck. Our plan has increased the area in front of our front door to make the front door more accessible and to create a space in the front or our house for neighborly engagement. It has also removed a section to the west of the front door. Our house was designed and built by the previous owner, who is an architect. The home has architectural details that are part of what drew us to the home (along with the neighborhood and city). One of these details is the deck(and "bridge") in the front over the sunken courtyard. We would like to maintain this original design intent of the deck while making it more structurally sound and more functional. The reasons the deck needs to be replaced are as follows: • The current structure is original to the house and some of the decking is failing due to rotting wood after over 50 years in service. • Some of the current support structure is not up to current standards for newly built decks. • The current decking is 2X4 lumber which is not commonly used for decking anymore. Modern decking material are thinner and require closerjoist spacing. • The small area around the front door makes it difficult to maneuver in around the out-swung door. The reasons for the proposed design are as follows: • We want to maintain the design intent and feel of the original house plan. • Maintain the recessed "courtyard"that is original to the lot and house design. • Promote neighborhood engagement by creating an inviting front-porch atmosphere. • Improve functionality of the deck without substantially altering the original intent of the house plan. • No part of the proposed design of the deck, including the "Bridge" section and adjoining steps will extend beyond the current location of the end of the bridge and adjoining wooden and stone steps. • The new design would improve sight lines through the area by reducing visual size of deck because of the more open railing system. • The new design would use sustainable recycled decking material. (Current decking is 2X4 which is no longer standard and is not available in recycled material). • Incorporate into an updated landscape design that also replaces the failing flag stone wall. • Overall landscape design will replace some sections of grass with mulch and native, pollinator- friendly plantings and new trees. The Impacts of the design change are as follows: • The proposed design does not extend any further toward the properly line than the current structure of the "bridge" and the adjoining wooden and stone stairs. • The height of the proposed structure will be the same as the current structure. The height of the deck above the grade of the adjacent driveway near the house is only about 10 inches. The height of the deck above the grade immediately below it is due to the recessed "courtyard". • The change in railing should improve sight lines, as the existing railing system is very "opaque" and boxy feeling. Attachment D --A�EN ILLS Approved: June 22, 2020 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING MAY 26, 2020 7:00 P.M. -ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Note: On March 20th, the Mayor signed a determination allowing Councilmembers to participate in City Council meetings via telephone pursuant to State Statute 13D.021 Present via Telephone: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Steve Scott Absent: None Also present: City Administrator Dave Perrault; Finance Director Gayle Bauman; Public Works Director/City Engineer Todd Blomstrom; Community Development Director/City Planner Mike Mrosla; Associate Planner Joe Hartmann; City Attorney Joel Jamnik (via telephone); and City Clerk Julie Hanson 1. APPROVAL OF AGENDA MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the meeting agenda as presented. A roll call vote was taken. The motion carried unanimously (5-0). 2. PUBLIC INQUIRIES/INFORMATIONAL Brenda Goldman, 1146 Walden Place, stated she was the proud mother of four children and has lived in Arden Hills since 1993. She commented on the Council's last worksession meeting and discussed the proposed fire station that would be located on Bethel property. She explained she was concerned with the project timeline. She encouraged the City to further consider the costs for the proposed fire station and recommended another location be pursued. ARDEN HILLS CITY COUNCIL—MAY 26, 2020 2 3. RESPONSE TO PUBLIC INQUIRIES None. 4. PRESENTATION A. 2019 Financial Statements Aaron Nielsen, MMKR, provided the Council with a presentation on the City's 2019 audit and financial statements. He explained the City received a clean or unmodified opinion on its 2019 financials. He reviewed the General Fund in detail with the Council noting revenues and expenditures from the past year. He then discussed the City's enterprise funds. He commended the City on its strong financial position and asked for comments or questions. Councilmember Holmes questioned if there was anything the City could do to further delegate the financial responsibilities. Mr. Nielsen stated it was not unusual for a City of this size to have a smaller financial department. He believed Arden Hill's staff was incorporating the appropriate steps to have the proper checks and balances in place. He explained it was more challenging with respect to capital assets or journal entries, to ensure that transactions are posted accurately. He stated he could look at this process again next year if there are additional controls that could be put in place. Finance Director Bauman indicated this was a common comment for cities the size of Arden Hills. She discussed how journal entries are made by two people and how other tasks were signed off by two different staff members. Councilmember Holmes supported the Council discussing this issue further to avoid future audit concerns. Mayor Grant questioned how large the City's financial department would have to be in order to eliminate the segregation of duties concern. Mr. Nielsen reported two or three additional staff members might be required. Mayor Grant thanked Mr. Nielsen for his report. He requested staff place the segregation of duties item on the July worksession for further discussion. 5. STAFF COMMENTS A. Rice Creek Commons (TCAAP) and Joint Development Authority (JDA)Update City Administrator Perrault provided an update on TCAAP stating litigation with Ramsey County was ongoing. ARDEN HILLS CITY COUNCIL—MAY 26, 2020 3 B. COVID-19 Update City Administrator Perrault provided Council with a COVID-19 update. He encouraged residents to visit the City's website for the most current and up to date information regarding COVID-19. He reported the Minnesota Department of Health and CDC also had websites with current guidelines and recommendations. He explained the City of Arden Hills remains in a peacetime state of emergency and City Hall will remain closed until further notice. He indicated City staff remains operational and can be reached via phone or email. He explained the Stay at Home Order from the governor has been changed to a Stay Safe order. Information regarding the Stay Safe order was available on the State of Minnesota's website. He reminded the public about the sheriff's office COVID-19 help team, and gave their phone number 651-448-3874. C. Transportation Update Public Works Director/City Engineer Blomstrom reported project construction has begun on the I-35W MNPASS project. He stated bridge beams and decking work were being installed on the County Road I bridge. He reported grading work along the central portion of the corridor was being completed at this time and noise walls were being installed. He explained further information regarding the I-35W MNPASS project was available on MnDOT's website. Public Works Director/City Engineer Blomstrom stated MnDOT conducted a virtual open house on May 19m for the temporary closure of the median at Snelling Avenue and Hamline Avenue. He reported additional comments or questions regarding this project can be submitted to MnDOT through May 31st Councilmember Holden asked what the next process would be for the intersection at Snelling Avenue and Hamline Avenue. Public Works Director/City Engineer Blomstrom explained MnDOT would be taking in all of the comments through May 31st. After that time, MnDOT would be making a recommendation to staff and this recommendation would be reviewed by the City Council. He indicated MnDOT holds the ultimate authority for making access decisions along their roadways. Councilmember Holden questioned if the City would be required to give municipal consent on this item. Public Works Director/City Engineer Blomstrom reported this access closure would not require municipal consent. 6. APPROVAL OF MINUTES A. April 27, 2020, Regular City Council B. April 30, 2020, Special City Council Work Session C. May 11, 2020, Regular City Council Councilmember Holden commented she had one correction to the May llm Regular City Council meeting minutes and this correction was provided to the City Clerk. ARDEN HILLS CITY COUNCIL—MAY 26, 2020 4 MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the April 27, 2020, Regular City Council meeting minutes, April 30, 2020, Special City Council Work Session meeting minutes; and May 11, 2020, Regular City Council meeting minutes as amended. A roll call vote was taken. The motion carried unanimously (5-0). 7. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve 2019 City Financial Statements and Audit C. Motion to Approve Temporary Layoff of Recreation Coordinator D. Motion to Authorize Prorated Refund of On-Sale Liquor License Fees Due to COVID-19 E. Motion to Approve Proposal for Engineering Services — HVAC Replacement/ Upgrade MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. A roll call vote was taken. The motion carried unanimously (5-0). 8. PULLED CONSENT ITEMS None. 9. PUBLIC HEARINGS None. 10. NEW BUSINESS A. Resolution 2020-022—Planning Case 20-008—3244 Sandeen Road - Variance Associate Planner Hartmann stated Richard Priore ("Applicant") is requesting flexibility with the floor area ratio requirement (FAR) to build a house with a FAR of 0.34. The maximum FAR allowed under City ordinance for properties in the Subject Property's district is 0.30. The Subject Property is zoned R-2, Single and Two Family Residential District and is guided as Low Density Residential in the 2040 Comprehensive Plan. The Subject Property is currently a vacant lot on Lake Johanna. The former owners demolished the existing house on 3244 Sandeen Road prior to selling the property to the current owner. The current owners previously received approval to build a single family home with a 30 foot front setback. At its January 27, 2020 meeting, the City Council approved a 10 foot front yard setback variance for the subject property. Associate Planner Hartmann reported the Subject Property is a legal non-conforming lot as it is 50 feet in width and has a gross lot area of 9,900 square feet. The R2 district standards require a minimum lot width of 85 feet and 11,000 square feet. In addition, a bluff is located on the Lake Johanna side of the Subject Property that further restricts the buildable area on the parcel. The ARDEN HILLS CITY COUNCIL—MAY 26, 2020 5 proposed variance will not impact any setback requirements and the property will otherwise conform to all of the provisions for the R-2 district. Associate Planner Hartmann reviewed the Plan Evaluation, Variance Requirements and offered the following Findings of Fact: 1. City Staff received a land use application for a variance request to increase the allowable FAR on a single family dwelling at the Subject Property 3244 Sandeen Road. 2. A single-family detached dwelling is a permitted use in the R-2 district. 3. The Subject Property is non-conforming with the R-2 districts standards for minimum lot width and area requirements. 4. The proposed additional floor area would be below grade and wholly within the principal structure of the house. 5. The proposed development of the subject parcel would conform to all other requirements and standards of the R-2 district. 6. A variance may be granted if enforcement of a provision in the zoning ordinance would cause the landowner practical difficulties. 7. Variances are only permitted when they are in harmony with the general purposes and intent of the ordinance. Associate Planner Hartmann stated the Planning Commission recommended approval by a 7-0 vote of Planning Case 20-008 for a Variance at 3244 Sandeen Road, based on the findings of fact and the submitted plans in the May 6, 2020 Report to the Planning Commission, as amended by the following conditions: 1. A Building Permit shall be issued prior to commencement of construction. 2. The proposed building shall conform to all other standards and regulations in the City Code. Councilmember Holden asked if the applicant was aware of the fact they would need a variance to build a home on this lot prior to purchasing the land. Associate Planner Hartmann explained the applicants were aware of this fact. He discussed how the requested variance would allow for more livable space. Councilmember Holden questioned if the City had rules about livable space above garages. Community Development Manager/City Planner Mrosla discussed how the City calculates FAR for finished space above garages. Mayor Grant asked if someone driving by this home would be able to visually see a difference if the variance were approved. Community Development Manager/City Planner Mrosla commented a passerby would not be able to see a difference. He explained the proposed building meets all other buildings requirements and could be built per the normal building process. ARDEN HILLS CITY COUNCIL—MAY 26, 2020 6 Mayor Grant inquired where the additional floor area would be located. Community Development Manager/City Planner Mrosla indicated the extra floor area would be located above the garage and in the basement. Mayor Grant asked if there were homes in Arden Hills that have livable space above the garage. Community Development Manager/City Planner Mrosla stated there were homes with livable space above the garage but noted these homes met the City's FAR ratio. Councilmember McClung questioned why this item was being brought to the Council now and not with the original variance request. Associate Planner Hartmann explained the applicants originally wanted the 30 foot front yard setback to have more space to build the house. However, since that time the plans for the house have changed in order to create more livable space which created the request for an increased FAR. Councilmember McClung recalled there being a discussion of livable space and FAR and he was concerned this request was just coming forward now. Community Development Manager/City Planner Mrosla reported the applicant made a request in November to have a FAR and front yard variance. He explained in November the Planning Commission tabled action on the item to allow the applicant to do more research. At the time, the applicants hired a different architect and did not pursue the FAR variance and only requested front yard setback variance. Mayor Grant commented the applicants were aware of the lot size when they purchased the property. He asked if staff would characterize this lot as being narrow and sloping to the lake. Associate Planner Hartmann explained the lot was narrow and there were topography issues. He indicated the property did not meet the minimum lot size for this zoning district which restricted the amount of buildable area. Mayor Grant questioned if there were any issues of water or sewer lines crossing the property. Associate Planner Hartmann stated he was not aware of this concern. Councilmember Holden commented the applicants have designed a house that meets building requirements that does not require a variance. For this reason, she would not be able to support a variance at this time. Councilmember Holmes stated she saw the practical difficulties for this lot and for this reason she supported the home having the additional useable space. She indicated she could support the requested variance given the fact the outside of the home would not look different one way or the other. ARDEN HILLS CITY COUNCIL—MAY 26, 2020 7 Councilmember Scott reported if the variance were not granted the home would look exactly the same as if the variance were granted. He explained the extra space was being requested to accommodate a child with special needs. Councilmember McClung stated he did not support the variance request. MOTION: Councilmember Holmes moved and Councilmember Scott seconded a motion to adopt Resolution 2020-022 approving Planning Case 20-008 for a Variance at 3244 Sandeen, based on the findings of fact and the submitted plans, as amended by the two (2) conditions in the May 6, 2020, Report to the City Council. A roll call vote was taken. The motion carried 3-2 (Councilmember Holden and McClung opposed). B. Resolution 2020-023—Planning Case 20-004—Venus Avenue - Variance Associate Planner Hartmann stated the Applicants are requesting a variance to build a deck and walkway structure in the front of a single-family detached dwelling on the Subject Property that would encroach into the front yard setback. The Subject Property is zoned R-1, Single Family Residential District and is guided as a Low Density Residential use in the 2040 Comprehensive Plan. The existing walkway and deck is original to the Subject Property and predates the adoption of the Zoning Code. The Applicants are requesting flexibility on the front setback requirement to build a larger deck that would exceed the dimensions of the current deck. The Subject Property is a legal non-conforming lot. Associate Planner Hartmann reported the Subject Property is 120 feet in length and has a lot area of 12,500 square feet. The R1 district standards require a minimum lot length of 130 feet and a minimum size of 14,000 square feet. In addition, the topography of the front yard is unique due to the courtyard designed by the original owner. The proposed variance will not impact any other setback requirements besides the front setback flexibility requested and the property will otherwise conform to all provisions for the R-1 district. Associate Planner Hartmann reviewed the Plan Evaluation, Variance Requirements and offered the following Findings of Fact: 1. City Staff received a land use application for a request to build a replacement deck for a single family dwelling at the Subject Property 1741 Venus Avenue. 2. A deck on a single-family detached dwelling is a permitted use in the R-1 district. 3. The proposed walkway is necessary as the means of egress out the front door of the house. 4. The Subject Property is non-conforming with the R-1 districts standards for minimum lot length and area requirements. 5. The Subject Property is nonconforming due to the sunken elevation of the front yard. 6. The proposed deck and walkway would encroach into the front setback a combined 28 feet. 7. The proposed development of the subject parcel would conform to all other requirements and standards of the R-ldistrict. 8. A variance may be granted if enforcement of a provision in the zoning ordinance would cause the landowner practical difficulties. ARDEN HILLS CITY COUNCIL—MAY 26, 2020 8 9. Variances are only permitted when they are in harmony with the general purposes and intent of the ordinance. Associate Planner Hartmann stated the Planning Commission recommended approval by a 4-2 vote of Planning Case 20-004 for a variance at 1741 Venus Avenue, based on the findings of fact and the submitted plans in the May 6, 2020 Report to the Planning Commission, as amended by the following conditions: 1. Prior to issuance of a Building Permit, engineering department staff shall review a revised landscaping plan to ensure no impacts to the right-of-way. 2. A Building Permit shall be issued prior to commencement of construction. 3. The proposed building shall conform to all standards and regulations in the City Code. Mayor Grant requested further information regarding the existing deck and how this compared to the proposed deck. Associate Planner Hartmann reviewed the new deck plans in comparison to the existing deck. Mayor Grant noted the new deck would be wider than the existing deck. He questioned how the walkway width would be changed with the new plans. Associate Planner Hartmann reported the existing walkway was 3.8 feet wide and the new walkway would be 12 feet wide. Councilmember Holden asked if the applicant was informed as to the City's front porch standards. Associate Planner Hartmann indicated this information was discussed with the applicant. Councilmember Holden inquired if the applicant had a patio or deck on the back of the home. Associate Planner Hartmann stated the applicants had a patio on the back of the home. Mayor Grant questioned if applicant was aware of the fact the deck would cover the windows in the basement. Jennifer Granick 1741 Venus Avenue, explained the current deck covers three windows and noted the new deck would only cover two windows. She indicated the windows that were being covered were for the laundry room. Councilmember Scott asked if public safety (police, fire or medical) could respond to the home if the walkway were not in place. Ms. Granick stated without the walkway public safety would gain access to the house through the garage. She commented the straightest access to the home was across the bridge and into the front door. ARDEN HILLS CITY COUNCIL—MAY 26, 2020 9 Councilmember Holden indicated the plans for the deck were beautiful but she could not support a large deck in the front yard. She understood the home currently had a deck, but she didn't support the expansion of the deck. Councilmember Holmes explained there were no decks in front yards in Arden Hills. She did not understand why this home did not have a porch. She explained she could support a front porch and bridge/walkway but did not support the oversized deck on the front of the home. Councilmember McClung stated he feels similarly. He reported the Council crafted a front porch ordinance and this was brought to the applicants' attention. He indicated the expansion of the deck was not something he could support. He encouraged the residents to consider a front porch. He explained he could not support the requested variance. He believed approving this variance would set a dangerous precedent. Councilmember Scott asked if the neighbors had provided any feedback on the request. Associate Planner Hartmann stated in general the neighbors supported the variance request for the expanded deck. Councilmember Scott discussed how the new deck railing system would have a more sleek design and would be less visible. Mayor Grant asked if this were a porch how far out could it go from the house. Associate Planner Hartmann reported per City Code a porch could extend out 10 feet from the house. He noted a deck could extend out from the front of a house 6 feet and the applicants were requesting 12 feet. Mayor Grant stated given the Ordinance the City had in place he would not be able to support the requested deck expansion. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to adopt Resolution 2020-023 denying Planning Case 20-004 for a variance at 1741 Venus Avenue based on the findings of fact and that the property already has reasonable use, there was not a covered porch, the City does not allow decks in the front yard, and the proposed deck would encroach even further into the front yard setback. Councilmember Holmes stated the deck was a problematic issue. She commented the walkway was not so much of a concern for her. She encouraged the applicant to come back to the City with a new plan. Mayor Grant questioned what the next step would be for the applicants if he plans were denied. Community Development Manager/City Planner Mrosla reported the applicants could come back with similar plans in six months or a new plan sooner than six months. He explained if the item were tabled the applicants could revise the plans. ARDEN HILLS CITY COUNCIL—MAY 26, 2020 10 Mayor Grant asked if applicants could replace the existing deck, walkway and steps. Community Development Manager/City Planner Mrosla indicated the deck and walkway could be replaced as is without increasing the deck width. He noted if the deck were replaced as is this would not have to come before the City Council. Councilmember Holmes stated the Council was in agreement a walkway of some sort was appropriate. She asked if the applicant would be amenable to a porch versus a deck. She questioned if the applicant would consider amending the plans to add a porch versus a deck. She inquired if action on the item should be tabled to allow for the plans to be amended or if the Council should deny the request. Mayor Grant explained if action on the item were tabled the applicants would be allowed to bring the item back versus if the item were denied the applicants would have to reapply. William Tourdot 1741 Venus Avenue, reported he had not considered a porch because this would block a great deal of light coming into the house. He reported he got into this situation because the landscape architect had not taken into consideration the front yard setback. He noted the deck was currently 28 feet from the property line. He indicated he had not considered a covered porch, but he would be willing to consider this. Mr. Tourdot requested the Council table action on this item to allow him time to reconsider the plans. Councilmember Holden requested comment from the City Attorney on how to proceed. City Attorney Jamnik stated the variance request was a Council decision. He advised the Council could table action, but this would require a 60 day extension to the Planning Case. He reported the City was well within this window, so the City did not require the applicant's permission to extend for 60 days. Councilmember Holden withdrew her motion to deny the variance request. Councilmember Holmes stated she withdrew her second to the motion. MOTION: Councilmember Holden moved and Mayor Grant seconded a motion to table action on Planning Case 20-004 for a variance at 1741 Venus Avenue to allow the applicant time to revise the plans to include existing City Ordinance front porch standards.A roll call vote was taken. The motion carried (5-0). C. Resolution 2020-024 — Allowing Flexibility for Local Businesses During Local Emergency for CODIV-19 City Administrator Perrault stated by the Governor's Executive Order, bars, restaurants, and other places of public accommodation were ordered closed on March 17, 2020. Since the Governor's order in March, a gradual loosening of the restrictions have taken place. During his May 20, 2020 press conference, Governor Walz did encourage cities to work with their local ARDEN HILLS CITY COUNCIL—MAY 26, 2020 11 businesses on how they can assist in re-opening while complying with his directives. The question most frequently brought up is how this will impact restaurants and bars. As of June 1st, restaurants and bars are allowed to offer outdoor dining under certain conditions, to include but not limited to, (a) no more than four persons, or six if a family unit, at a table, (b) reservations are required, (c) masks or shields must be worn by staff, (d) and no more than fifty persons. The City Council may want to temporarily give staff the discretion to administratively review business requests to utilize additional space outside of their building that they would not normally be allowed to use without a variance or otherwise prohibited by City Code. Upon initial review of City Code, flexibility would be needed under section 1325 Subd. 6 J regarding Site Furnishing and Seating Areas; also, flexibility may be needed if businesses will fall below their parking requirements outlined by applicable uses and/or development agreements. Additional uses requested by businesses could include outdoor seating, pick up or drive up service, or other customer service areas. Should the City Council decide to move this forward there were several matters for the Council to consider. Staff commented further on these items and requested direction on how to proceed. Mayor Grant commented the City would not know how long this flexibility would last. He reported some restaurants in Arden Hills have outdoor seating and some do not. He anticipated the flexibility would last until it got cold this fall. Councilmember Holmes suggested the City pass the Resolution this evening in an effort to assist local businesses by June 1st Councilmember Holden stated she would like to see businesses gaining written consent from property owners in order to have outdoor seating. She commented she did have concerns about electrical wires being placed outdoors to accommodate outdoor seating and feared this may be a hazard. Mayor Grant asked if the City Attorney had a chance to review this Resolution. City Attorney Jamnik reported he had reviewed the Resolution and noted it was consistent with Resolutions being approved by other municipalities in the State of Minnesota. Mayor Grant believed the City Council needed to support its local businesses. He appreciated the efforts of staff on this Resolution. He supported the Council taking action on this item tonight in order to support the City's small businesses. Councilmember Scott asked if this Resolution fall in line with the governors executive orders in relation to churches. City Administrator Perrault stated he would have to investigate this further and could report back to the Council at the May 28m Special City Council meeting regarding this matter. Councilmember Holmes reported the May 20, 2020 press conference did not address places of worship. She noted this was done in another press conference. ARDEN HILLS CITY COUNCIL—MAY 26, 2020 12 Mayor Grant agreed this was the case and noted a separate executive order was signed by the governor for places of worship. He reported the proposed Resolution would reflect the businesses that were addressed within the May 20, 2020 executive order signed by the governor. Councilmember Scott requested the Council consider adopting another Resolution that would address faith based organizations. Councilmember Holmes reported the governor passed an executive order for religious organizations and the City needed to take no further action regarding this order. Councilmember Holden agreed. Mayor Grant stated the rules regarding faith based gatherings were rather specific from the governor and these rules did not require local government approval. Further discussion ensued regarding the businesses that were and were not included within the May 20th executive order from the governor. Councilmember Holden asked if the Council could support passing the Resolution allowing for additional flexibility this evening. Councilmember McClung supported the Resolution having more clear language regarding when the outdoor seating would have to cease or be suspended. City Attorney Jamnik reported the intent would be that what the Council grants temporarily, the Council could take away as a temporary measure. He commented in his view the Council was able to change its mind or void the Resolution in the future. Mayor Grant stated this would mean the City would retain control over the situation. City Attorney Jamnik reported this was the case. Councilmember Scott questioned if City fees would be passed along to the local businesses. Mayor Grant commented the intent would be to not charge these businesses additional fees from the City. He stated if the Council was in general agreement it would be wise to approve the Resolution, with one change noting fees incurred by the City would be passed along to the business or property owner. Councilmember Holden recommended the Resolution also include language that the City must receive written consent from property owners for bar/restaurants tenants. MOTION: Mayor Grant moved and Councilmember Holmes seconded a motion to adopt Resolution No. #2020-024 — Allowing Additional Flexibility for Local Businesses During the Local Emergency for COVID-19 as discussed. Councilmember Holden asked if this Resolution would be mailed out to local businesses. ARDEN HILLS CITY COUNCIL—MAY 26, 2020 13 Mayor Grant suggested this be further discussed under Council Comments and that staff be directed to contact bars/restaurants and those businesses with a liquor license. Councilmember Holden recommended staff speak with John Connelly in order to have him make local businesses aware of the Resolution. Mayor Grant supported this recommendation. City Administrator Perrault commented staff would contact all businesses with a liquor license to make them aware of the Resolution and noted he would speak with Mr. Connelly to see who he is speaking with in the community. Mayor Grant reported the Council would be meeting again on Thursday, May 28m and further staff direction could be provided at that meeting. Councilmember McClung stated once this is approved the information should be posted on social media and the City's website. A roll call vote was taken. The motion carried (5-0). 11. UNFINISHED BUSINESS None. 12. COUNCIL COMMENTS Councilmember McClung provided the Council with an update from the Fire Board of Directors. He explained this group met and discussed at length the potential for a future fire station on Bethel property. He reported the Chief was authorized to continue due diligence for the purchase process. He indicated the purchase would be considered by each of the three cities in June. He commented the majority of the board was in support of moving forward with the purchase agreement. Councilmember McClung discussed the automatic aid agreement that was in place for the Lake Johanna Fire Department. He stated as of June 1st New Brighton would be added to the mutual aid agreement. Councilmember Holmes explained with all of the activity with the fire station it would be important for the City Council to receive updates from the Fire Board meetings. Councilmember Holden agreed this would be valuable information for the City Council to have. She stated the proposed location for the fire station would benefit Arden Hills. She indicated her only concern was with how COVID-19 would impact the construction of this station. Councilmember McClung reported this station was more of a long term solution and more discussion would be held as the purchase of this property moves forward. He also stated that the fire board had not met since January, so there would not have been other fire board updates. ARDEN HILLS CITY COUNCIL—MAY 26, 2020 14 Councilmember Holden asked if the tennis courts have been crack sealed. Public Works Director/City Engineer Blomstrom explained the City has all of the materials and the work would be completed next week, weather pending. Councilmember Holden suggested CTV be utilized to put together an informational video regarding the fire station. Mayor Grant stated the construction of Valentines Elementary seems to be moving along nicely. He asked staff to investigate a watermain leak to the west of the Valentine Hills Elementary School. He explained he was out walking and a slow leak was evident. Mayor Grant reported he has been told by employees at Braussen that construction would begin as early as June 1st Community Development Manager/City Planner Mrosla stated he would reach out to Braussen to let them know they would be required to have a demolition permit. Mayor Grant thanked staff for working diligently on behalf of the community through the COVID-19 pandemic. He noted staff was working on the State of the City address and would have a draft for the Council to review in a week or two. City Administrator Perrault asked if staff should contact CTV regarding an information video regarding the fire station. Councilmember Holden and Mayor Grant supported this action. Discussion ensued regarding the information videos that had already been completed by CTV. Mayor Grant requested staff report back to the Council in the Admin Update how many more informational videos the City could complete with CTV, and they would decide on a future date if staff should pursue an informational video. ADJOURN MOTION: Mayor Grant moved and Councilmember Holden seconded a motion to adiourn. A roll call vote was taken. The motion carried unanimously (5-0). 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All persons present at said meeting were given an opportunity to be heard and present written statements; WHEREAS the Planning Commission considered the recommendation of the City Staff that this request be approved and, as such voted 4-2 in favor of the request; and, NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF ARDEN HILLS: Hereby adopts Resolution 2020-030 approving Planning Case 20-004 for a variance request at the Subject Property 1741 Venus Avenue to build a larger replacement deck and walkway structure in the front of the house. 1 BE IT FURTHER RESOLVED that City Council approves Planning Case 20-004 for a variance request at the Subj ect Property 1741 Venus Avenue,based on the findings of fact and the submitted plans in the August 10, 2020 Report to the City Council, as amended by the following conditions: 1. Prior to issuance of a Building Permit, engineering department staff shall review a revised landscaping plan to ensure no impacts to the right-of-way. 2. A Building Permit shall be issued prior to commencement of construction. 3. The proposed building shall conform to all other standards and regulations in the City Code. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS loth DAY OF AUGUST, 2020. Mayor Attest: City Clerk To view the final document,access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cztyofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. 2