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HomeMy WebLinkAbout08-24-2020-R '!Tt -- R�EN HILLS Approved: September 28, 2020 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING AUGUST 24,2020 7:00 P.M. -ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Note: On March 20`h, the Mayor signed a determination allowing Councilmembers to participate in City Council meetings via telephone pursuant to State Statute 13D.021 Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Steve Scott Absent: None Also present: City Administrator Dave Perrault; Public Works Director/City Engineer Todd Blomstrom; Finance Director Gayle Bauman; Community Development Manager/City Planner Mike Mrosla; Associate Planner Joe Hartmann; City Clerk Julie Hanson and present via telephone: City Attorney Joel Jamnik PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Councilmembcr McClung requested the Council allow for the discussion of a Chicken Ordinance as Item 9B. Councilmember Holden requested Item 6H be pulled for the Consent Agenda and be discussed as Item 7A. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the meeting agenda as amended. A roll call vote was taken. The motion carried unanimously (5-0). 2. PUBLIC INQUIRIESANFORMATIONAL None. ARDEN HILLS CITY COUNCIL—AUGUST 24, 2020 2 3. RESPONSE TO PUBLIC INQUIRIES None. 4. STAFF COMMENTS A. Rice Creek Commons (TCAAP) and Joint Development Authority (JDA) Update City Administrator Perrault provided an update on TCAAP stating litigation with Ramsey County was ongoing. B. COVID-19 Update City Administrator Perrault provided the Council with an update on how the City was responding to COVID-19. He encouraged residents to visit the City's website for the most current and up to date information regarding COVID-19. He reported the Minnesota Department of Health and CDC also had websites with current guidelines and recommendations. He explained the City of Arden Hills remains in a peacetime state of emergency and City Hall will remain closed until further notice. He indicated City staff remains operational and can be reached via phone or email. He discussed the services being provided by the Ramsey County Help Team and encouraged those in need to contact Ramsey County for assistance. He reported the City Council would be discussing the establishment of a small business emergency assistance grant program later in this meeting. This program would be funded through CARES Act funds. C. Transportation Update Public Works Director/City Engineer Blomstrom provided the Council with an update on the 2020 Street Overlay project. He noted paving was scheduled to begin on Monday, August 31Sc Public Works Director/City Engineer Blomstrom provided the Council with an update on the I- 35W MNPASS project and noted the ramp for County Road D to southbound 35W would remain temporarily closed through September. Councilmember Holden asked if Ramsey County would be redoing Lexington Avenue in 2021. Public Works Director/City Engineer Blomstrom explained a final decision has not been made by the County, but he anticipated this project would be pushed off to 2022. 5. APPROVAL OF MINUTES A. July 13, 2020, Special City Council Work Session B. July 23, 2020, Special City Council Work Session C. July 27, 2020, Special City Council Work Session D. July 27, 2020, Regular City Council Councilmember Holmes explained she had a minor correction to the July 271h Regular City Council minutes and noted she discussed this matter with the City Clerk. ARDEN HILLS CITY COUNCIL—AUGUST 24, 2020 3 MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the July 13, 2020, Special City Council Work Session meeting minutes, July 23, 2020, Special City Council Work Session meeting minutes, July 27, 2020, Special City Council Work Session meeting minutes; and July 27, 2020, Regular City Council meeting minutes as amended. A roll call vote was taken. The motion carried unanimously (5-0). 6. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve Amendment to North Suburban Communications Commission Joint and Cooperative Agreement C. Motion to Approve Resolution 2020-031 Staying the Date of Enforcement Relating to the Sale of Flavored Tobacco D. Motion to Authorize Appointment of Public Works Maintenance Worker E. Motion to Accept Resignation of Communications Coordinator F. Motion to Authorize Posting Communications Coordinator Position G. Motion to Approve Resolution 2020-032 Accepting Donation from Arden Hills Foundation for Cummings Park Art Larsen Memorial Garden 14. Mvcion to ppr-oye n solu ion 2vz033 Planning Case 70 016 Aaiiavi Subdivision 3235 Lexington Avenue I. Motion to Approve Resolution 2020-036 Accepting a Joint Powers Agreement with Ramsey County GIS User Group J. Motion to Authorize Professional Services Agreement with TKDA for Trunk Watermain Evaluation Project K. Motion to Authorize Sewer Repairs by Valley Rich Company—Round Lake Road L. Motion to Approve Amended Developers Agreement with Mounds View Public Schools — Mounds View High School Traffic Improvements — Planning Case 18- 014 M. Motion to Approve Final Scope of HVAC Project and Authorize Advertisement for Bids N. Motion to Approve Resolution 2020-034 Authorizing the Lake Johanna Fire Department Three-Cities Agreement and Expenditure of Funds for the City's Share of Land Acquisition MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the Consent Calendar as amended and to authorize execution of all necessary documents contained therein. A roll call vote was taken. The motion carried unanimously (5-0). 7. PULLED CONSENT ITEMS A. Motion to Approve Resolution 2020-033 — Planning Case 20-016 — Minor Subdivision—3235 Lexington Avenue ARDEN HILLS CITY COUNCIL—AUGUST 24, 2020 4 Associate Planner Hartmann reported Todd Hinz of Summit Design—Build LLC ("Applicant") has submitted a land use application for a Minor Subdivision to split an existing single-family lot located at 3235 Lexington Avenue into two (2) conforming single-family residential parcels. The Subject Property is zoned in the R-2, Single and Two Family Residential District and is guided as Low Density Residential in the Land Use Plan. The Minor Subdivision is requested to allow for the subdivision of a single parcel located at 3235 Lexington Avenue into two (2) conforming parcels (Parcel A and Parcel B). Parcel B is expected for the development of a new single-family home. Staff commented further on the request, reviewed the Findings of Fact and reported the Planning Commission recommended approval with conditions. Councilmember Holden stated she had concerns with the drainage for these properties. She questioned how the drainage would be addressed. Community Development Manager/City Planner Mrosla reported a grading plan would be reviewed by staff when a building permit application was requested to the City. Councilmember Holmes requested staff address the fact that Shoreline Lane would only go across less than half of the newly created lot and asked if this would be a concern for emergency vehicles. Community Development Manager/City Planner Mrosla explained the proposed plan has been reviewed by the Lake Johanna Fire Department and there were no concerns. It was noted there was a fire hydrant directly across the street from this lot. Public Works Director/City Engineer Blomstrom commented City right-of-way extends in front of this lot but noted the City does not have an intention of extending this roadway. Councilmember Holmes commented Shoreline Lane was a small concrete street. She questioned if any damage was done to this street if this damage would be assessed to the property owner. Community Development Manager/City Planner Mrosla indicated this was the City's practice and would be included in an escrow provided via the building permit. Councilmember Holden inquired when the City would consider extending the street. Community Development Manager/City Planner Mrosla commented this could be considered during the minor subdivision phase, but explained a roadway extension was not required at this time. Councilmember Holden asked what would happen if the driveway had to be relocated on the new lot for some reason which required the street to be extended. She stated she wanted to be assured that the City was covered regarding this matter. Public Works Director/City Engineer Blomstrom explained Condition 12 could be added stating: Should the street need to be extended the cost would be 100% the responsibility of the applicant. ARDEN HILLS CITY COUNCIL—AUGUST 24, 2020 5 Mayor Grant stated he supported the inclusion of Condition 12 as recommended by staff. MOTION: Councilmember Holden moved and Councilmember McClung seconded a adopt Resolution 2020-033 approving Planning Case 20-016 for a Minor Subdivision at 3235 Lexington Avenue ("Subject Property"), based on the findings of fact, the submitted plans and the twelve (12) Conditions for Approval in the August 24, 2020 Report to the City Council and as amended here this evening. A roll call vote was taken. The motion carried (5-0). 8. PUBLIC HEARINGS None. 9. NEW BUSINESS A. Resolution 2020-035 Establishing Small Business Emergency Assistance Grant Program in Response to COVID-19 Community Development Manager/City Planner Mrosla stated on June 25 Governor Tim Walz announced a plan to distribute $853 million in federal funding to Minnesota communities impacted by the COVID-19 pandemic. The funding was authorized by the Federal Coronavirus Aid, Relief, and Economic Security (CARES) Act. City funding was calculated on a formula of $75.34 per capita and the amount allocated to the City of Arden Hills totals $745,040. The City submitted its certification form for Coronavirus Relief Fund (CRF) monies on July 6. The funds are now available and the City is required to expend all of its funds by November 15, 2020. Community Development Manager/City Planner Mrosla commented at its August 10, 2020 work session, the City Council and staff discussed establishing a Small Business Emergency Assistance Grant Program in response to the significant challenges currently facing local businesses related to the COVID-19 pandemic. The State of Minnesota and Ramsey County have previously provided funding opportunities to businesses that have been impacted by COVID-19. Due to demand, the programs were oversubscribed and many businesses did not meet eligibility requirements imposed by the various programs. According to City data, Arden Hills has approximately 150 businesses. Ramsey County has provided funding to seven (7) Arden Hills businesses and it is unknown at this time if any local businesses received assistance from the State. Community Development Manager/City Planner Mrosla reported at the direction of the City Council, the City of Arden Hills will make available $150,000.00 of CARES Act Funds to create a Small Business Emergency Assistance Grant Program. The intent of the grant program would be to provide financial assistance to local businesses to help them continue their operations, preserve employment, and prevent business closures in an effort to encourage long-term economic vitality in Arden Hills. The program would provide locally-owned and operated businesses with an emergency grant of up to $5,000. To be eligible to receive a grant, a business must demonstrate loss due to COVID-19 and meet the eligibility requirements and program parameters. ARDEN HILLS CITY COUNCIL—AUGUST 24, 2020 6 Community Development Manager/City Planner Mrosla explained interested business would be asked to complete and submit an application. As part of the application, applicants would also be encouraged to provide proof of application submittal, acceptance, approval and/or denial of state and federal emergency financing programs. Upon a successful grant application being awarded funds, the applicant would be required to sign an acknowledgment agreement under which the applicant agrees to spend the awarded funds on eligible uses. As a condition for receiving grant funding, all grant recipients would be required to submit a brief report documenting how the grant funds were utilized by November 30, 2020. Community Development Manager/City Planner Mrosla stated funds for grants will be distributed on a first-come, first-considered/awarded basis. Applications will be accepted until September 15, 2020 or when all general grant funds are fully committed. Each general grant application will be considered independently in the order received until funding is expended. Once all available funding has been expended, any remaining eligible applications not receiving funding will be held and considered if future funding rounds become available. Staff will report back to the City Council to discuss the feasibility of additional funding opportunities. If approved, staff will finalize the implementation of the new program such as begin promoting the program through emails, the website, and social media. Councilmember Holmes asked if the application form would be similar to the County's form. Community Development Manager/City Planner Mrosla reported the application would be similar. Councilmember Holmes questioned how the City would get the word out regarding this grant program. Community Development Manager/City Planner Mrosla discussed how the City would advertise this program to the local business community. He reported the business registration list would be utilized noting emails would be sent. Councilmember Holden explained the North Chamber has done a great job advertising the grant opportunities that were available through Ramsey County. She suggested the North Chamber be contacted to promote the City's program. Mayor Grant supported this recommendation. He suggested the City send a letter and email the local businesses regarding this grant program. Discussion ensued regarding the number of businesses that could be helped through the proposed small business grant program. Mayor Grant asked if funds from these grants could be used for revenue loss. City Administrator Perrault reported these funds could be used to cover expenditures but not revenue losses. Staff provided further comment on the types of expenditures that could be covered by the City's grant funds. ARDEN HILLS CITY COUNCIL—AUGUST 24, 2020 7 Councilmember McClung commented he supported staff sending letters to the local businesses regarding the grant program. He asked how quickly staff could have a letter drafted and in the mail. Community Development Manager/City Planner Mrosla reported he could have a letter in the mail by Wednesday or Thursday of this week. Councilmember Holden questioned if there would be a way for staff to verify if businesses have already received other grants or Paycheck Protection Program. She stated she wanted the City's grant funds to go to the businesses that were truly in need. Community Development Manager/City Planner Mrosla reported as part of the application process, the applicants are asked to submit information regarding other grants they have received, whether approved or denied. He explained the City understood that businesses may have applied for multiple grants at one time and may not have heard back on these grants. He noted the City would do its best to take this information into consideration. MOTION: Councilmember Holden moved and Councilmember McClung seconded a motion to adopt Resolution #2020-035 — Establishing a Small Business Emergency Assistance Grant Program in Response to COVID-19. A roll call vote was taken. Councilmember Scott commented this grant would not replace lost revenue but rather would assist with COVID-19 related expenses. Community Development Manager/City Planner Mrosla reported this was the case. The motion carried (5-0). B. Discussion of a Chicken Ordinance Councilmember McClung stated he has heard from a lot of residents that would like to provide public input on this topic. He recommended the Council consider a restrictive Ordinance such as Bloomington or Shoreview with respect to chickens. He suggested a public input meeting be held in order to gain additional feedback from Arden Hills residents. Councilmember Holmes agreed stating she had received a great deal of feedback from the public regarding chickens. She suggested a public hearing or forum type meeting be held in order to gather this input. Mayor Grant stated the Council was split on this matter. Councilmember Holden suggested the Council discuss a potential chicken Ordinance further at the next work session. Councilmember Scott commented he was willing to listen to additional discussion on this topic. ARDEN HILLS CITY COUNCIL—AUGUST 24, 2020 8 Mayor Grant recommended this item be placed on the next work session agenda. 10. UNFINISHED BUSINESS None. 11. COUNCIL COMMENTS Councilmember Scott stated he observed a lot of traffic from City and County vehicles in his neighborhood. He requested the City set a good example by observing the speed limit. Councilmember Holmes reported the Valentine Hills neighborhood has received a flyer from the Ramsey County Sheriff's Department after the recent thefts that have occurred. Councilmember Holmes commented she appreciated the donations that were made to the Arden Hills Foundation for the Art Larsen Memorial Garden. Councilmember Holmes wished Communications Coordinator Dawn Skelly all the best and thanked her for her service to the City of Arden Hills. Councilmember Holden suggested the TCAAP/Rice Creek Commons item be removed from the agenda for the time being. The Council supported this recommendation. Councilmember Holden stated she was pleased to see the tennis courts being crack sealed and thanked staff for this work. Mayor Grant discussed the donations that were made to the Arden Hills Foundation. Councilmember Holden recommended a thank you note be sent to the Arden Hills Foundation for their generous donation to the City. ADJOURN MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to adjourn. A roll call vote was taken. The motion carried unanimously (5-0). Mayor Grant adjourned the Regular City Council Meeting at 8:09 p.m. nu&-,d"0yL""/- 6,,. / J e Hanson David Grant y Clerk Mayor