HomeMy WebLinkAbout11-23-2020-RAPPROVAL OF AGENDA
PUBLIC INQUIRIES/INFORMATIONAL
This is an opportunity for citizens to bring to the Council ’s attention any items not
currently on the agenda which are relevant to the City. In addressing the Council, you
must first state your name and address for the record. To allow adequate time for each
person wishing to address the Council, speakers must limit their comments to three
(3) minutes. Written documents may be distributed to the Council prior to the meeting
to allow a more timely presentation. Speakers should not use obscene, profane, or
threatening language, or make personal attacks. Matters of litigation involving the City
shall not be discussed during Public Inquiry by citizens or Council. The Council may
not respond to speaker comments, engage in a debate, or take any action on the
issues raised by citizens, but may direct City staff to research or follow up on an
issue, if desired by Council. If Council directs further review by staff, the results of that
review will be presented at a following regular Council meeting.
RESPONSE TO PUBLIC INQUIRIES
STAFF COMMENTS
COVID -19 Update
Dave Perrault, City Administrator
MEMO.PDF
APPROVAL OF MINUTES
October 19, 2020 City Council Work Session
10 -19 -20 -WS.PDF
October 26, 2020 Special City Council Executive Session (Closed)
10 -26 -20 -SEC.PDF
October 26, 2020 Regular City Council
10 -26 -20 -R.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the
City Council and will be enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business
and considered separately in its normal sequence on the agenda.
Motion To Approve Claims And Payroll
Gayle Bauman, Finance Director
Pang Silseth, Accounting Analyst
MEMO.PDF
Motion To Approve Resolution 2020 -060 Accepting The Liability Coverage Limits
From The League Of Minnesota Cities Insurance Trust (LMCIT)
Gayle Bauman, Finance Director
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve Resolution 2020 -061 –2021 Curbside And Non -Curbside
Recycling Fees
Mike Mrosla, Community Development Manager/City Planner
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Cooperative And Maintenance Agreement With Ramsey
County For Reconstruction Of County State Aid Highway 51 (Lexington Avenue)
Between County Road E And I -694
Todd Blomstom, Public Works Director
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve Agreement For Maintenance Of Traffic Control Signals And
EVP System With Ramsey County And City Of Shoreview At Lexington Avenue
At Target Road
Todd Blomstrom, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve Development Agreement –Ecko Estates –3246 New Brighton
Road -Planning Case 20 -003
Mike Mrosla, Community Development Manager/City Planner
MEMO.PDF
ATTACHMENT A.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
NEW BUSINESS
UNFINISHED BUSINESS
COUNCIL/STAFF COMMENTS
ADJOURN
Mayor:
David Grant
Councilmembers:
Brenda Holden
Fran Holmes
Dave McClung
Steve Scott
Regular City Council
Agenda
November 23, 2020
7:00 p.m.
City Hall
Address:
1245 W Highway 96
Arden Hills MN 55112
Phone:
651 -792 -7800
Website :
www.cityofardenhills.org
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our
long -standing tradition as a desirable City in which to live, work, and play.
This meeting can be accessed remotely by joining via Zoom
T o join the Zoom Meeting via your computer, click this link (or copy and paste it
into a new browser): https://us02web.zoom.us/j/82533999576
This meeting will be streamed live on local Cable Channel 16 and available for playback on our
website.
CALL TO ORDER
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4.
4.A.
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5.A.
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5.C.
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6.A.
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APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESSTAFF COMMENTSCOVID-19 UpdateDave Perrault, City Administrator
MEMO.PDF
APPROVAL OF MINUTES
October 19, 2020 City Council Work Session
10 -19 -20 -WS.PDF
October 26, 2020 Special City Council Executive Session (Closed)
10 -26 -20 -SEC.PDF
October 26, 2020 Regular City Council
10 -26 -20 -R.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the
City Council and will be enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business
and considered separately in its normal sequence on the agenda.
Motion To Approve Claims And Payroll
Gayle Bauman, Finance Director
Pang Silseth, Accounting Analyst
MEMO.PDF
Motion To Approve Resolution 2020 -060 Accepting The Liability Coverage Limits
From The League Of Minnesota Cities Insurance Trust (LMCIT)
Gayle Bauman, Finance Director
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve Resolution 2020 -061 –2021 Curbside And Non -Curbside
Recycling Fees
Mike Mrosla, Community Development Manager/City Planner
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Cooperative And Maintenance Agreement With Ramsey
County For Reconstruction Of County State Aid Highway 51 (Lexington Avenue)
Between County Road E And I -694
Todd Blomstom, Public Works Director
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve Agreement For Maintenance Of Traffic Control Signals And
EVP System With Ramsey County And City Of Shoreview At Lexington Avenue
At Target Road
Todd Blomstrom, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve Development Agreement –Ecko Estates –3246 New Brighton
Road -Planning Case 20 -003
Mike Mrosla, Community Development Manager/City Planner
MEMO.PDF
ATTACHMENT A.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
NEW BUSINESS
UNFINISHED BUSINESS
COUNCIL/STAFF COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council Agenda November 23, 20207:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting can be accessed remotely by joining via ZoomTo join the Zoom Meeting via your computer, click this link (or copy and paste it into a new browser): https://us02web.zoom.us/j/82533999576This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.4.A.Documents:
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5.A.
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5.B.
Documents:
5.C.
Documents:
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6.A.
Documents:
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APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESSTAFF COMMENTSCOVID-19 UpdateDave Perrault, City Administrator MEMO.PDFAPPROVAL OF MINUTESOctober 19, 2020 City Council Work Session10-19 -20 -WS.PDFOctober 26, 2020 Special City Council Executive Session (Closed)10 -26 -20 -SEC.PDFOctober 26, 2020 Regular City Council10-26 -20 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting Analyst MEMO.PDFMotion To Approve Resolution 2020 -060 Accepting The Liability Coverage Limits From The League Of Minnesota Cities Insurance Trust (LMCIT)Gayle Bauman, Finance Director MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Resolution 2020 -061 –2021 Curbside And Non -Curbside Recycling FeesMike Mrosla, Community Development Manager/City Planner
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Cooperative And Maintenance Agreement With Ramsey
County For Reconstruction Of County State Aid Highway 51 (Lexington Avenue)
Between County Road E And I -694
Todd Blomstom, Public Works Director
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve Agreement For Maintenance Of Traffic Control Signals And
EVP System With Ramsey County And City Of Shoreview At Lexington Avenue
At Target Road
Todd Blomstrom, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve Development Agreement –Ecko Estates –3246 New Brighton
Road -Planning Case 20 -003
Mike Mrosla, Community Development Manager/City Planner
MEMO.PDF
ATTACHMENT A.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
NEW BUSINESS
UNFINISHED BUSINESS
COUNCIL/STAFF COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council Agenda November 23, 20207:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting can be accessed remotely by joining via ZoomTo join the Zoom Meeting via your computer, click this link (or copy and paste it into a new browser): https://us02web.zoom.us/j/82533999576This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.4.A.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:
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Page 1 of 1
STAFF COMMENTS – 4A
MEMORANDUM
DATE:
TO:
FROM:
November 23, 2020
Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
SUBJECT: COVID-19 Update
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
A verbal update will be provided at the City Council meeting.
Approved: November 23, 2020
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL WORK SESSION
OCTOBER 19, 2020
5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Grant called to order the City Council
Work Session meeting at 5:00 p.m. Due to the COVID-19 pandemic this meeting was
held virtually.
Present via Telephone: Mayor David Grant, Councilmembers Brenda Holden, Fran
Holmes, Dave McClung and Steve Scott
Absent: None
Also present: City Administrator Dave Perrault, Finance Director Gayle Bauman, Public
Works Director/City Engineer Todd Blomstrom, Community Development Manager/City
Planner Mike Mrosla, Associate Planner Joe Hartmann, Recreation Programmer Joe
Vaughan and Deputy City Clerk Jolene Trauba
Also present via telephone: Kyle Axtell, Rice Creek Watershed District Project Manager
1.AGENDA ITEMS
A.Rice Creek Watershed District (RCWD) Ramsey County Ditch No. 4
Kyle Axtell, Rice Creek Watershed District Project Manager explained the Rice Creek
Watershed District is proposing improvements to Ramsey County Ditch No. 4 (RCD 4) which is a
drainage system located within Roseville, Falcon Heights and Arden Hills. A very small portion
of the ditch runs through the southwest corner of Arden Hills and drains into Lake Johanna. He is
requesting a resolution from the Council allowing them to proceed with the improvements for this
project and also for Ditch Nos. 3 and 5 which they hope to improve in three to five years. Arden
Hills cost for RCD 4 would be minimal at $266.52 that would be charged in 2021. The
improvements would include replacing the ditch with a pipe.
Mayor Grant asked if more water would drain into Lake Johanna.
Mr. Axtell replied that the run off rate and volume of water flow would mimic what is happening
today and would actually provide a slight decrease in 100-year flood levels. He noted that as
Rosedale has redeveloped and they have installed underground water treatments.
ARDEN HILLS CITY COUNCIL WORK SESSION – OCTOBER 19, 2020 2
Councilmember Scott asked if there would be any disruption to Arden Hills streets.
Mr. Axtell said no, the project area is entirely in the city of Roseville.
Councilmember Holden asked if there would be a change in water volume considering the
development area in Roseville currently has no impervious surfaces.
Mr. Axtell responded that there are impervious surfaces and some gravel on the existing site. The
stormwater management rules require that they decrease the runoff rate to 80% of existing. There
will be stormwater ponds on the site.
Councilmember Holmes asked for more explanation of future plans and the permission they are
asking for.
Mr. Axtell said they are asking for a resolution to allow Rice Creek Watershed District to proceed
with financing drainage projects that would be mostly in Roseville and St. Anthony. There are no
specifics at this time. But before a project proceeds there would be a public hearing process.
Mayor Grant asked if the water flow would jeopardize Lake Josephine.
Mr. Axtell said no, Lake Josephine has a higher elevation than Lake Johanna.
Councilmember Holden felt staff should bring a resolution forward to a regular Council meeting.
Councilmember McClung said if were to go on consent he would pull it for more discussion.
He is unclear on supporting a future project.
Mayor Grant instructed staff to put it on the next meeting as new business, and requested a map
showing the ditches.
Mr. Axtell noted if they would like the resolution to only include Ditch No. 4 at this time, they
would accept that.
B. Public Input Regarding the Keeping of Chickens
Community Development Manager/City Planner Mrosla stated that at its September 21, 2020
Work Session, the City Council discussed public engagement and feedback options in regards to
the keeping of backyard chickens. Council directed staff to create an online survey to gauge
resident support. The survey launched on Monday, October 5 and is open until November 5,
2020. So far there have been 541 responses. Council also discussed having a public hearing so
staff is looking for direction.
Councilmember Holden asked if it would go to the Planning Commission first if they were
changing the ordinance.
Community Development Manager/City Planner Mrosla said it would and they would have
two public hearings, one at the Planning Commission meeting and one with City Council.
ARDEN HILLS CITY COUNCIL WORK SESSION – OCTOBER 19, 2020 3
Councilmember Holden proposed to do that instead of having another separate public hearing.
Councilmember McClung said he would agree with that as long as they were moving forward
with changes. If they decide not to make changes to the ordinance he would want to have a public
hearing.
Councilmember Holden felt they should wait for the survey results to come in before they
decide.
After discussion regarding items on the November work session, Mayor Grant instructed staff to
add chicken survey results to the November work session.
C. Recreation Program Discussion
Finance Director Bauman stated that staff was requested to provide information on Recreation
Programs related to the percentage of costs being covered by revenues. At the January 21 work
session, staff was directed to meet with FPAC to look at all the factors related to Recreation
Programs and develop a recommendation for Council. The first meeting with FPAC was in
February and a significant amount of information was reviewed at this meeting. Concern was
raised over the increase in the allocation of full-time personnel costs to Recreation Programs
beginning in 2015. FPAC requested that city staff review the job descriptions and report back on
where the allocations should be based on current workload. FPAC met again on August 6 via
Zoom. An approximate estimate of time spent on different job duties by the Recreation
Coordinator and Recreation Programmer was provided by the Public Works Director. It was
noted that the allocation currently being used was Recreation Coordinator, 90% Recreation and
10% Building, and the Recreation Programmer was 100% Recreation. The detailed breakdown
showed the actual allocation should be Recreation Coordinator: 45% Recreation, 55% Parks, and
Recreation Programmer: 80% Recreation, 20% Parks.
Finance Director Bauman noted that applying the more accurate allocation of wages to the 2020
Budget was shown on Attachment A. This more accurate allocation of wages is also being used to
prepare the 2021 Budget. These full-time wages are part of indirect costs, not direct costs. FPAC
now felt they had a better understanding of the costs of programming and allocation of staff time.
The committee came to a consensus that a range of 95% - 105% was an acceptable level for
coverage of direct costs by program revenues but felt the council needed to make the decision on
indirect costs.
Finance Director Bauman said unlike street plowing or public safety, there is no requirement for
cities to offer recreation programs, but FPAC members felt the community would be negatively
impacted for not maintaining some level of parks and recreation programs. FPAC felt these
opportunities bring communities together as participants get to know each other and build
connections. A comment was made that putting tax dollars toward parks and recreation was along
the same lines as tax dollars going towards schools. It may not be utilized by all, but the
community as a whole benefit from it. FPAC felt that Council needed to decide how much
taxpayer money, or discretionary dollars, they wanted to put into Recreation Programs as a policy
decision for the community. One extreme would be to have programs pay for themselves. The
other extreme would be for city taxes to cover all costs. The answer is somewhere in between.
ARDEN HILLS CITY COUNCIL WORK SESSION – OCTOBER 19, 2020 4
There doesn’t appear to be much room to increase fees as you will lose participation. You need to
find the sweet spot where you charge enough to maximize revenue but not too much where you
scare off participation. The committee wants to see the user charges kept at a high enough level
that meets with the approval of the majority of users and utilize grants and scholarships through
the Arden Hills Foundation to assist with costs for those that can’t afford to participate.
Finance Director Bauman stated the Net Cost line from Attachment A represents the amount of
taxpayer dollars being utilized toward recreation programs. It ranges from $96,607 to $184,550
for the years 2009 to 2019. The current 2021 estimate is $145,550. The cost factor having the
biggest impact on this number is full time employee wages that can vary from year to year.
Finance Director Bauman said items for the City Council to consider include:
• Is the range of 95% - 105% an acceptable level of coverage of direct costs by program
revenues?
• Do you want to look at coordinating with other cities for any of our adult programs?
• What programs do you want to make available and what user charges will the market support
to run them?
• Is there an amount of taxpayer dollars the council is comfortable with for allocating toward
recreation programs?
Councilmember Holden wondered what categories go into the 55% for Parks for the Program
Coordinator.
Finance Director Bauman explained how she split up the percentages. She also said Recreation
is all the programs that are done through the Rec program brochure; the programs offered, revenue
collected, supplies purchased and other charges directly related to those programs.
Councilmember Holmes felt staff did a nice job of summarizing what the FPAC came up with.
The committee felt the direct cost of the programs should be covered by the direct expenses so as
to break even and staff salaries are overhead and not covered. Program costs to residents have to
be competitive but staff costs wouldn’t be able to be covered with that revenue. She felt they need
to decide if they want to devote two full time people and their expenses to the Park and Rec
program.
Councilmember Holden thought maybe they should have one full-time year-round and add one
part-time person in the summer.
Mayor Grant said they could also have a full time and part time person year-round.
City Administrator Perrault suggested this could be something the Personnel Committee could
discuss and bring back to Council.
Councilmember Holmes said she’d like to hear Public Works Director/City Engineer
Blomstrom’s thoughts as the supervisor of the department.
Public Works Director/City Engineer Blomstrom stated historically staffing has been between
1.25 to 2 FTEs. He characterized the recreation program as generally needing two full-time
employees at certain times during the year, such as managing spring and summer programs. One
ARDEN HILLS CITY COUNCIL WORK SESSION – OCTOBER 19, 2020 5
full-time employee could potentially manage the recreation program during the winter season.
Projecting demand for future programs is also difficult as there have been changes in recreation
over the last ten years. For example, softball has declined in some communities and held steady
in others. Arden Hills staff, along with other communities, are trying to forecast how much
recreation demand there will be in the future.
Finance Director Bauman explained that anytime Public Works staff was working in the parks it
was coded to Parks Maintenance, not Recreation.
Councilmember Holden thought they should possibly look at this again in the spring because of
the uncertainty of COVID-19.
Councilmember McClung felt he wasn’t sure they can come up with an answer now because of
unknow variables. He thought it was probably not the best thing to have a full two FTEs in this
area but he wasn’t sure what the right mix is.
Councilmember Holmes said they have always struggled with whether they need two people.
Regardless of what happens with COVID they probably need two people in the summer but not in
the winter. She felt there are other issues that could be looked at prior to the ending of COVID.
Mayor Grant agreed in general with the comments and the idea of putting it back to the
Personnel Committee to look at. He asked if the 95-105% range recommended for FPAC was an
acceptable level of coverage of direct costs by program revenue.
After further discussion, Council agreed that 95-105% was acceptable.
Mayor Grant asked if they wanted to look at coordinating with other cities for any of the adult
programs.
Council agreed they would like to continue coordinating with other cities.
Mayor Grant directed staff to add Parks and Recreation staffing to the January or February
Personnel Committee meeting.
D. Purchasing Policy Update
Finance Director Bauman stated the City’s Purchasing Policy was last updated in 2014.
Updates are needed because Minnesota Statute contract limits have increased and are also
requiring local governments to have a policy on electronic funds transfers. Also needed is
information related to Cooperative Purchasing and Environmental Purchasing. An original draft
of the policy was distributed to FPAC members earlier this year for any comments they might
have on the proposed changes. The committee members didn’t have much experience with this
type of policy but felt it was more comprehensive and flowed better than the current policy in
place. A comment was made regarding the spending limits on page 3. FPAC felt the limits were
a little low. Staff concurs with this assessment and would recommend increasing the $7,500
amount throughout the policy to $10,000 and replacing the tables on pages 3 and 11 highlighted in
yellow, with the new tables written in red.
ARDEN HILLS CITY COUNCIL WORK SESSION – OCTOBER 19, 2020 6
Finance Director Bauman said this is a total rewrite of the Purchasing Policy for the City. It is
hard to identify all of the changes being requested, but the major ones are:
• Include information on Cooperative Purchasing (Attachment B page 6).
• Include information on Environmental Purchasing (Attachment B page 7).
• Include policy on Electronic Funds Transfers (Attachment B page 9).
• Request increasing the $7,500 amount throughout the policy with $10,000 (highlighted in
yellow throughout Attachment B).
• Request replacing the reference tables on pages 3 and 11 highlighted in yellow, with the
new tables written in red.
Staff is requesting feedback on the proposed changes prior to bringing a new Purchasing Policy to
a future Council meeting for approval.
Councilmember Holmes asked if the increases to $10,000 were in the State policy or that was at
the City’s discretion.
Finance Director Bauman said it was a City discretion and that she had reviewed other city’s
policies and $10,000 was a common amount.
Councilmember Holmes wondered about the section that says Reimbursement to Employees, No
Quotations Necessary.
Finance Director Bauman responded that was where there was a mileage reimbursement or had
to use their own credit card to make a purchase and needed to submit an expense report for
something they paid for out of their own pocket.
Councilmember Holmes asked if they should have in the policy that even when they go with the
lowest bid we have also checked on the quality of work and felt the lowest bid was the best they
could have.
Councilmember Scott suggested using language saying the best value bid would be accepted.
Councilmember Holmes said if they go with a bid that isn’t the lowest they get an explanation
from staff, but if they go with the lowest bid there isn’t an explanation.
Mayor Grant said he’s noticed they’ve been told it would be the lowest responsible bidder or
qualified bidder because they were scored.
Discussion continued regarding responsible and qualified bidders.
Councilmember Holden commented that she is open to raising the purchasing limit to $10,000.
She said she’d like to get more than two quotes for $175,000 bids.
Mayor Grant felt 3 would be a good minimum for $25,000 - $174, 999.
After discussion it was decided to change the chart to say two or more quotes for $10,000 –
$49,999, and three or more quotes for $50,000 - $174,999.
ARDEN HILLS CITY COUNCIL WORK SESSION – OCTOBER 19, 2020 7
Mayor Grant felt the $10,000 authorization limit for the City Administrator seemed too high but
he was OK to go with it, and up to $5,000 for Department Directors. But he would like the
unbudgeted amount to stay.
Councilmember Scott would take out the unbudgeted amounts.
Councilmember McClung was fine with the way staff had drafted it, and felt the unbudgeted
amounts weren’t necessary.
Councilmember Holmes agreed.
Councilmember Holden was OK either way.
E. Hazelnut Park Warming House and Parking Lot
Public Works Director/City Engineer Blomstrom stated the first item involves the insurance
settlement for the warming house at Hazelnut Park that was lost to a structure fire in 2018. The
League of Minnesota Cities Insurance Trust has asked if the City wishes to take a cash settlement
for the structure loss and closeout the insurance claim. The total estimated payout is $31,461.86
based on the depreciated value of the loss in 2018, as outlined in Attachment B. The City
solicited bids for replacement of the warming house structure in early 2019. Pricing ranged from
$34,600 to $62,600, but did not include replacement of the footings and concrete slab for the
structure. The low quote was provided by a company that is no longer in business. Staff solicited
updated quotes this year, including replacement of the footings and concrete slab, and received a
price of $60,560 as shown on Attachment C. The temporary portable warming house has been
placed at the site during the winter months since the structure loss. The warming house rental cost
for the 2019/2020 season was $4,070.00.
There are 3 questions for the Council:
1. Does the City Council wish to accept the insurance settlement and close the insurance claim?
2. Does the Council wish to continue to have the structure replacement included in the CIP for
2022 as previously directed?
3. Should the portable warming house be placed this winter for the rink attendants, given that
warming houses will not be open to the public due to COVID-19?
City Administrator Perrault said if the City takes the cash payout the money is in hand but they
will lose approximately 20%.
Public Works Director/City Engineer Blomstrom noted staff has been in talks with ICWC.
The City would be required to have the footings and pad poured, prepare plans for the structure
and provide all the materials. There could potentially be architectural expenses but ICWC has
indicated they are willing to construct the building in the future.
City Administrator Perrault reminded the Council that the building project was pushed out to
2022 in the CIP. He said the question tonight is if the Council wants to have a temporary
warming house in light of COVID and whether or not they’d like to accept the cash insurance
payout for a reduced amount now or get the full payout in 2022 when the project moves forward.
ARDEN HILLS CITY COUNCIL WORK SESSION – OCTOBER 19, 2020 8
Mayor Grant asked the Council for input.
Councilmember Scott leaned toward taking the money now and continuing to have a rental
building for then next couple of years.
Councilmember McClung agreed.
Councilmember Holmes wanted to wait but to get a warming house even if it were just for the
attendants.
Councilmember Holden also wanted to wait.
Mayor Grant wanted to wait for the insurance settlement but get a temporary warming house for
the rink attendants.
Direction to staff was to wait to take the insurance settlement but to get a temporary warming
house for the rink attendants this season.
Public Works Director/City Engineer Blomstrom said the City Council previously discussed
options for reconstruction of the parking lot at Hazelnut Park during the September 19, 2019 work
session and subsequent work sessions regarding the Capital Improvement Program updates. The
parking lot adjacent to Hazelnut Park is located on property owned by Gathering Place Lutheran
Church, Trinity Lutheran of Lake Johanna and is available for public use under a Maintenance
Agreement and Joint Use Agreement with the Church as provided in Attachment D. The parking
lot pavement is significantly deteriorated and can no longer be cost effectively maintained by seal
coating and occasional patching. Representatives from the Church informed City staff during
discussions last year and more recently last month that the Church does not have financial
resources to contribute toward reconstruction of the parking lot.
Public Works Director/City Engineer Blomstrom stated the existing parking lot currently has
approximately 139 spaces, exceeding the minimum parking demand for the Church which is
approximately 50 spaces based on City code requirements. Recent discussions with the Church
have focused on a potential reduction in the size of the parking lot as shown on Attachment E in
order to reduce the overall cost and potentially generate additional green space for the park. That
reduction is about 14,000 square feet and would eliminate 32 spaces from the parking lot. The
Church board may be supportive of that proposal if in exchange the City would reconstruct the
full parking lot and assume future pavement maintenance.
Councilmember Holden felt the underlying property owner needs to give up more than 32 spaces
in order for the City to spend the money to repave the lot.
Mayor Grant said he can’t go along with spending $400,000 for 1/3 acre.
Public Works Director/City Engineer Blomstrom clarified that the proposal would have the
14000 square feet conveyed to the City to own as park land.
Councilmember Holmes thought maybe the parking lot should be 50 spaces, the City could
repave that section and the rest would be park land.
ARDEN HILLS CITY COUNCIL WORK SESSION – OCTOBER 19, 2020 9
Community Development Manager/City Planner Mrosla added that code required one space
for every 3 seats, the site is currently overparked at 1:1. Fifty stalls would support 150 seats.
Councilmember Holden felt the parking lot should be divided in half, the City should get the
green space and repave the lot that was left.
Councilmember Scott agreed.
Councilmember McClung agreed with half of the lot or the Church can live with the condition
of the lot.
Public Works Director/City Engineer Blomstrom said he would discuss downsizing the lot by
approximately 50% with the Church, with the space that is being removed being dedicated to the
City as park land.
F. Planning Commission Checklist
Community Development Manager/City Planner Mrosla stated that at a previous meeting, the
City Council directed staff to create a checklist to assist Planning Commissioners in their review
of planning cases. Staff and Councilmember Holmes reviewed the checklist document and
determined that the document should be more of a high-level document that could evolve as time
goes on. Staff met the Commission Liaison Councilmember Scott to discuss the document
further. Councilmember Scott recommended adding information on zoning approvals. Staff
added information on the different types of zoning permits and approvals. Staff also added
questions that the Commissioners should ask themselves when reviewing submittal documents
and plans. Normally when a new Commissioner comes on they meet with staff to go over the
Comprehensive Plan, go through plans etc. but they were set back this year with COVID.
Community Development Manager/City Planner Mrosla said he is happy with how the
document turned out and wasn’t able to find a similar document at other cities. Additionally, staff
will start offering Planning Commissioners monthly training opportunities, some from the League
of Minnesota Cities and some from outside vendors that can be purchased.
Community Development Manager/City Planner Mrosla also noted that Chair Gehrig will be
stepping down from the Commission at the end of his term. He’s done a great job but wants to
give someone else the opportunity.
Councilmember Holden requested that a materials board be listed as a requirement on plans to
be reviewed. Otherwise the document looks good.
Councilmember Holmes suggested leaving the materials boards at City Hall so they could be
looked at in person. She also wondered if they could have a joint meeting and have someone talk
to them about variances.
Community Development Manager/City Planner Mrosla agreed that was a good idea. The
City Attorney or someone from the League of Minnesota Cities could talk about variances.
ARDEN HILLS CITY COUNCIL WORK SESSION – OCTOBER 19, 2020 10
Community Development Manager/City Planner Mrosla said he would develop a policy that
the document is issued to Planning Commissioners.
G. Comprehensive Plan Official Controls
Community Development Manager/City Planner Mrosla stated that once the 2040
Comprehensive Plan is approved the City is required by the Metropolitan Council to amend the
official controls (i.e. zoning, subdivision, and other ordinances) to bring the City ordinances into
conformance with the Comprehensive Plan. Most of the amendments are minimal and examples
were given in the memo. He wondered if the Council want to review red-lines or are they
comfortable with it going to the Planning Commission for approval.
Councilmember Holden would like to see an electronic copy for informal review.
Councilmember Holmes felt all Councilmembers should see the document updates.
Community Development Manager/City Planner Mrosla said he could move forward with
simple changes in numbers but could come to Council with more detailed sections.
Mayor Grant asked for an electronic copy be given to all Councilmembers.
Community Development Manager/City Planner Mrosla said he could bring it back to the
December work session for further discussion.
Mayor Grant said staff could provide the document to Council, Council would provide feedback
to staff, it could go on the December work session for discussion and the January Planning
Commission meeting.
H. Tony Schmidt Park Sidewalk Letter Discussion
City Administrator Perrault asked if Council wanted to move forward with drafting a letter to
the County Commissioner regarding the sidewalk and crosswalk conditions at Tony Schmidt Park.
Councilmember Holden said residents sent a letter to the County Commissioner. Other county
parks have sidewalks and safe access to walk to the park and she felt Tony Schmidt Park should
be the same.
Mayor Grant asked if the letter should come from the Mayor or from all Council.
Council agreed that they would all like to sign the letter.
Councilmember Scott thought the Sheriff’s office could send a letter of support.
Mayor Grant said a letter could be drafted by the City Administrator, shared with Council for
input and redrafted.
ARDEN HILLS CITY COUNCIL WORK SESSION – OCTOBER 19, 2020 11
I. NYFS Funding Discussion
City Administrator Perrault said he wanted to bring this to Council again as there was some
level of disagreement on the level of funding they’d like to provide to NYFS in the 2021 budget
cycle. CARES funding cannot be used to buy down future expenses so he would like to only
discuss the 2021 contribution. There are no member cities that do not make an annual
contribution. Residency in a member city isn’t necessary for counseling but additional programs
such as youth diversion, fall clean up, and the senior chore program are reserved for member
cities. If Arden Hills lessens its contribution or doesn’t contribute it won’t stop residents from
receiving mental health counseling services. The request for funds for 2021is approximately 14%
higher than 2020. The increase could be spread over two years.
City Administrator Perrault added they first use insurance money to cover payments, and they
rely on other funding sources to cover the gap.
Councilmember Holden thought there were other non-profit mental health organizations and she
wondered why they support this organization with tax payer dollars but not others.
Mayor Grant replied that this organization Arden Hills and other communities created to fill a
need. He felt they are worthy of being supported at the full amount.
Councilmember Holden said she’d be comfortable with a 50% contribution.
Councilmember Scott would be in favor but would like to see the increase spread over two years.
Councilmember Holmes said at the last meeting there was a 3-2 split so she felt the decision was
already made.
Councilmember McClung would support the increase over two years.
Mayor Grant would also support that.
City Administrator Perrault asked if council would like to contribute CARES money in
addition to the other funding.
Council agreed to not provide CARES money.
J. Council Tracker
Mayor Grant encouraged the Council to contact staff if they had specific questions.
2. COUNCIL COMMENTS AND STAFF UPDATES
None
ARDEN HILLS CITY COUNCIL WORK SESSION – OCTOBER 19, 2020 12
ADJOURN
Mayor Grant adjourned the City Council Work Session meeting at 8:03 p.m.
__________________________ __________________________
Jolene Trauba David Grant
Deputy City Clerk Mayor
Approved: November 23, 2020
CITY OF ARDEN HILLS, MINNESOTA
SPECIAL CITY COUNCIL EXECTUVE SESSION (CLOSED)
OCTOBER 26, 2020
5:45 P.M. - ARDEN HILLS CITY HALL
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Grant called to order the Special City
Council Executive Session (Closed) at 5:45 p.m.
Note: On March 20th, the Mayor signed a determination allowing Councilmembers to participate
in City Council meetings via telephone pursuant to State Statute 13D.021
Present via Telephone: Mayor David Grant, Councilmembers Brenda Holden, Fran
Holmes, Dave McClung and Steve Scott
Absent: None
Also present: City Administrator Dave Perrault; Public Works Director/City Engineer
Todd Blomstrom; Finance Director Gayle Bauman; Community Development
Manager/City Planner Mike Mrosla; and City Clerk Julie Hanson; via telephone: City
Attorney Joel Jamnik; and Attorneys John Baker, Samuel Clark and Monte Mills, Greene
Espel
1. AGENDA ITEMS
A. Tobacco Litigation Discussion
The City Council received an update from Counsel Clark and Mills, and discussed tobacco
litigation.
B. TCAAP Litigation Discussion
The City Council received an update from Counsel Baker and Clark and discussed TCAAP
litigation.
ADJOURN
Mayor Grant adjourned the Special City Council Executive Session (Closed) at 6:46 p.m.
__________________________ __________________________
Julie Hanson David Grant
City Clerk Mayor
Approved: November 23, 2020
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
OCTOBER 26, 2020
7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City
Council meeting at 7:00 p.m.
Note: On March 20th, the Mayor signed a determination allowing Councilmembers to participate
in City Council meetings via telephone pursuant to State Statute 13D.021
Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave
McClung and Steve Scott
Absent: None
Also present: City Administrator Dave Perrault; Public Works Director/City Engineer
Todd Blomstrom; Finance Director Gayle Bauman: Community Development
Manager/City Planner Mike Mrosla; and City Clerk Julie Hanson via telephone: City
Attorney Joel Jamnik and Kyle Axtell, RCWD
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve the meeting agenda as presented. A roll call vote was
taken. The motion carried unanimously (5-0).
2. PUBLIC INQUIRIES/INFORMATIONAL
None.
3. RESPONSE TO PUBLIC INQUIRIES
None.
4. STAFF COMMENTS
ARDEN HILLS CITY COUNCIL – OCTOBER 26, 2020 2
A. COVID-19 Update
City Administrator Perrault provided the Council with an update on how the City was
responding to COVID-19. He encouraged residents to visit the City’s website for the most current
and up to date information regarding COVID-19. He reported the Minnesota Department of
Health and CDC also had websites with current guidelines and recommendations. He explained
the City of Arden Hills remains in a peacetime state of emergency and City Hall will remain
closed until further notice. He indicated City staff remains operational and can be reached via
phone or email. He discussed the small business emergency assistance grant program that was
approved by the Council noting this program had been funded through CARES Act dollars and an
update would be provided later in the meeting.
Councilmember Holden asked if staff knew how long State employees would be working
remotely.
City Administrator Perrault deferred this question to Councilmember McClung.
Councilmember McClung explained State employees would be working remotely through June
of 2021.
B. Transportation Update
Public Works Director/City Engineer Blomstrom provided the Council with an update on the I-
35W MNPASS project noting construction was approaching final phases for 2020.
Public Works Director/City Engineer Blomstrom stated notification letters were sent to
property owners within the Hazelnut Park/Glen Paul neighborhoods describing how to access the
recently recorded presentation that was posted to the project website. He explained the recorded
presentation was done in lieu of a public meeting due to COVID-19. He commented further on the
important information that was included in that presentation and encouraged the public to contact
City staff with any comments or questions.
Councilmember Holden asked if New Brighton Road had been paved.
Public Works Director/City Engineer Blomstrom explained the patching had not been
completed for the culvert replacement project on New Brighton Road.
5. APPROVAL OF MINUTES
A. September 28, 2020, Regular City Council
B. October 12, 2020, Special City Council Executive Session (Closed)
C. October 12, 2020, Regular City Council
Councilmember Holmes stated she had minor corrections to the October 12 Regular City
Council minutes on Page 4 and these changes were presented to the City Clerk.
ARDEN HILLS CITY COUNCIL – OCTOBER 26, 2020 3
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve the September 28, 2020, Regular City Council meeting
minutes, October 12, 2020, Special City Council Executive Session (Closed)
meeting minutes, and October 12, 2020, Regular City Council meeting
minutes as amended. A roll call vote was taken. The motion carried
unanimously (5-0).
6. CONSENT CALENDAR
A. Motion to Approve Consent Agenda Item - Claims and Payroll
B. Motion to Approve Third Quarter Financials
C. Motion to Approve Addendum to Extend Recycling Services Contract – Republic
Recycling
D. Motion to Approve Ordinance 2020-003 Amending Chapter 6, Section 660,
Subsection 660.05, Subd. 8 – Nuisances and Offenses – Garbage, Refuse and
Recycling Containers – PC 20-019
E. Motion to Approve Resolution 2020-050 – Extension of Planned Unit
Development and Conditional Use Permit Approvals (1718, 1720, 1722 Parkshore
Drive and 4177 Old Highway 10) – Summit Development – PC 19-002
F. Motion to Approve Appointment of Communications Coordinator
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve the Consent Calendar as presented and to authorize
execution of all necessary documents contained therein. A roll call vote was
taken. The motion carried unanimously (5-0).
7. PULLED CONSENT ITEMS
None.
8. PUBLIC HEARINGS
None.
9. NEW BUSINESS
A. City of Arden Hills Purchasing Policy
Mayor Grant stated the City’s Purchasing Policy was last updated in 2014. Since that time, the
State Legislature has revised Minnesota Statute 471.345 on Uniform Municipal Contracting Law
increasing contract limits and Minnesota Statute 471.38 on Claims requiring local governments to
have a policy on electronic funds transfers. He commented further on the proposed changes and
noted information related to Cooperative Purchasing and Environmental Purchasing needs to be
added.
ARDEN HILLS CITY COUNCIL – OCTOBER 26, 2020 4
Mayor Grant expressed concern with the increased spending authority for the City Administrator
and purchasing power that would be allowed for unbudgeted items. He explained he was fiscally
conservative and this item should have been left in.
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve an updated City of Arden Hills Purchasing Policy.
Councilmember Holmes asked if the “lowest bidder” language was going to be revised versus
being removed.
Mayor Grant recalled this language should refer to the City accepting the lowest qualified
bidder.
Councilmember Holden explained the next statement in the policy allows the City to reject any
and all bidders.
Councilmember Holmes recommended the language read the City will accept the lowest
qualified bid.
Finance Director Bauman indicated she reviewed language from other cities purchasing policies
and amended the language to read as presented noting the City would have the right to reject any
and all bids if it is in the best interest of the City. She stated she would be happy to further amend
the language.
Councilmember Holmes commented she would like to have the first sentence added back into
the policy including the word qualified. In addition, she recommended the second sentence
remain.
Councilmember Holden questioned who would determine if a vendor was qualified or not
qualified.
Mayor Grant stated he was uncertain how this would be determined, but noted staff was working
to qualify vendors for City projects.
Public Works Director/City Engineer Blomstrom reported that the City’s standard
specifications include criteria for defining a responsible bidder. Staff evaluates each bidder based
on these criteria.
Councilmember Holden stated the term that should be used then would be responsible and not
qualified.
Public Works Director/City Engineer Blomstrom commented this was generally the case.
Councilmember Scott explained it was his opinion the City was covered by the wording in the
second paragraph.
ARDEN HILLS CITY COUNCIL – OCTOBER 26, 2020 5
City Attorney Jamnik concurred with Councilmember Scott stating it was better to eliminate the
first sentence and to use the language proposed by staff.
Councilmember Holmes stated she would support the City Attorney’s recommendation.
A roll call vote was taken. The motion 4-1 (Mayor Grant opposed).
B. Resolution 2020-052 Allowing Disbursement of Remaining Funds and Closing
the Small Business Emergency Assistance Grant Program
Community Development Manager/City Planner Mrosla stated on June 25 Governor Tim
Walz announced a plan to distribute $853 million in federal funding to Minnesota communities
impacted by the COVID-19 pandemic. The funding was authorized by the Federal Coronavirus
Aid, Relief, and Economic Security (CARES) Act. City funding was calculated on a formula of
$75.34 per capita and the amount allocated to the City of Arden Hills totals $745,040. The City
submitted its certification form for Coronavirus Relief Fund (CRF) monies on July 6. The funds
are now available and the City is required to expend all of its funds by November 15, 2020.
Community Development Manager/City Planner Mrosla explained at the direction of the City
Council, the City of Arden Hills made available $150,000.00 of CARES Act Funds to create a
Small Business Emergency Assistance Grant Program. The intent of the grant program is to
provide financial assistance to local businesses to help them continue their operations, preserve
employment, and prevent business closures in an effort to encourage long-term economic vitality
in Arden Hills. The program provides locally-owned and operated businesses with an emergency
grant of up to $5,000. The program was launched on August 25, 2020.
Community Development Manager/City Planner Mrosla explained at its October 12, 2020
meeting, the City Council adopted resolution 2020-049 extending the application window for the
Small Business Emergency Assistance Grant Program until Friday, October 23, 2020. Staff has
promoted the program through previously discussed methods and has received one (1) new
application at the time of writing this. Staff will provide an update to Council as to any new
applications received. City staff has received 24 applications and has awarded funds to 18
businesses or $90,000 of the $150,000 available.
Community Development Manager/City Planner Mrosla stated staff is asking for Council
direction to on how to distribute the remaining Small Business Emergency Assistance Grant
Program funds. Businesses that have previously submitted applications, but not all of the required
documentation, will be required to submit all outstanding documentation by November 2, 2020. If
no additional documentation is received by the aforementioned due date, the businesses will be no
longer eligible for assistance. Staff will then take the remaining funds and evenly distribute them
among the qualifying businesses. Staff will contact businesses that have been previously awarded
funds and request them to submit a certification form and required documentation by the end of
day on November 2, 2020 in order to receive additional funds. Should Council want to proceed
with the proposal above, a resolution has been provided for consideration.
Mayor Grant asked why the program date was cut off on November 2.
ARDEN HILLS CITY COUNCIL – OCTOBER 26, 2020 6
Community Development Manager/City Planner Mrosla explained staff was looking for a
little window of time to finalize all documentation prior to November 14.
Councilmember Holden questioned how many businesses would be able to get all of their
documentation to the City by November 2. She stated she hated to miss an opportunity to help
local small businesses. She asked how the remaining funds could be used by the City if not
granted to small businesses.
Mayor Grant reported these funds can be used in other ways.
Finance Director Bauman indicated these funds can be used for PPE, payroll for public safety,
police and fire personnel.
City Administrator Perrault commented further on why the November 2 deadline was selected
in order to assist staff in understanding which businesses would be awarded funds and how the
additional CARES Act dollars should be allocated.
Councilmember Holden asked if there were 25 or 27 businesses that applied for grants.
Community Development Manager/City Planner Mrosla reported the City received two
additional applications on Friday, bringing the total number of applications to 27.
Councilmember Holden inquired if the remaining dollars from the grant program should be used
to offset police and fire expenses given the amount of staff time that would be required to get
these dollars to local businesses.
Mayor Grant recommended any surplus balance not be distributed back to businesses. He
believed City staff had done a great job getting grants to local businesses that had requested
assistance.
Councilmember McClung agreed with Councilmember Holden and Mayor Grant. He reported
the City had advertised this program well and also conducted site visits to promote the small
business grant program. He stated he was comfortable with the November 2 deadline. He
supported any excess funding be put towards public safety salaries, which have been considerable.
Councilmember Holmes explained she spoke with City Administrator Perrault about this matter
and understood the City still had a significant amount that could be used for public safety costs.
She suggested the excess be given to the Mounds View School District given the additional
expenses they were incurring.
Mayor Grant questioned if the school district was an eligible entity to receive these funds.
Finance Director Bauman stated she would have to investigate this further and explained there
would have to be a need for the grant.
Mayor Grant reported the school district has more than 50 employees and therefore would not
qualify for a grant.
ARDEN HILLS CITY COUNCIL – OCTOBER 26, 2020 7
Councilmember Holmes indicated she was not suggesting the school district apply for a grant,
but rather that the excess from the small business grant program be given to them instead of being
put towards police and fire expenses.
Mayor Grant stated this would be a whole new program for the City. He questioned what if the
City could give money away to another entity from the General Fund.
Finance Director Bauman commented she was uncertain that the City Council could take this
action without a specific program in place.
City Attorney Jamnik discussed the restrictions that would be in place to use funds from the
General Fund and described how this differed from the policies in place within the Small Business
Assistance Program.
Councilmember Scott stated these funds were to be used for a specific purpose, to provide relief
for small businesses. He recommended the excess being distributed to the remaining businesses
that have applied.
Councilmember Holmes disagreed stating these funds were allocated to the City to do whatever
the City Council deemed appropriate. She was of the opinion $30,000 to $40,000 could greatly
benefit the school district. She indicated there were additional funds available to cover police and
fire expenses.
Mayor Grant reported NYFS was a non-profit that the school district works with. He wondered
if the City could allocate funding to NYFS.
Community Development Manager/City Planner Mrosla explained one local non-profit had
applied for assistance, but it was not NYFS.
Councilmember Holmes stated she would like to withdraw her suggestion that the funding be
given to the school district.
Councilmember Holden questioned if those that have applied would still be considered for a
grant prior to November 2.
Community Development Manager/City Planner Mrosla stated this was the case. He
explained an option would be to move to approve the proposed Resolution with an amendment,
striking number two from the Now Therefore language.
Mayor Grant indicated this may be the right direction for the Council to proceed. He commented
he could support the deadline being extended to November 6.
MOTION: Councilmember Holden moved and Mayor Grant seconded a motion to adopt
Resolution #2020-052 – Allowing Disbursement of Remaining Funds and
Closing the Small Business Emergency Assistance Grant Program, under Item
1 changing November 2 to November 6, and striking Item 2. A roll call vote
was taken. The motion carried 4-1 (Councilmember Scott opposed).
ARDEN HILLS CITY COUNCIL – OCTOBER 26, 2020 8
C. Resolution 2020-051 Rice Creek Watershed District Drainage
Proceedings Under the Watershed Law
Public Works Director/City Engineer Blomstrom stated on October 19, 2020, the City Council
reviewed a request from the Rice Creek Watershed District (RCWD) for the City’s consent to
conduct drainage proceedings for Ramsey County Ditches 2, 4 and 5 under the Watershed Law.
The Council directed staff to place the RCWD’s requested resolution on the City Council agenda
for October 26, 2020. The RCWD is currently developing plans for improvements to Ramsey
County Ditch No. 4 (RCD 4) to convert a section of open channel ditch to piped storm sewer
between County Road C and Terrance Drive. The proposed improvements would address bank
failures, erosion and sediment being transported downstream into Oasis Pond, Little Johanna
Lake, and Lake Johanna. The Rice Creek Watershed District is requesting concurrence from the
City of Arden Hills to conduct the necessary proceedings for the project in accordance with the
Watershed Law (Minnesota Statute 103D) rather than the Drainage Code (Minnesota Statute
103E). He reported Kyle Axtell with the Rice Creek Watershed District was present to further
discuss this item with the Council.
Councilmember Holmes commented the Council did not receive this Resolution within the work
session packet. She indicated the proposed Resolution was very general and did not address the
specifics of this project. She suggested this item be tabled to allow for the Resolution to be
redrafted and made more specific.
Mayor Grant proposed the Council listen to the presentation from Mr. Axtell.
Councilmember Holmes recommended the presentation be held at a later date when the
Resolution was redrafted.
Mayor Grant stated Councilmember Holmes could move to table action on this item.
Councilmember Holden stated she agreed with Councilmember Holmes. She explained at the
work session that the Council stated they would not agree to all districts because the fees were
unknown. She commented she was appalled by the drafted Resolution.
Mayor Grant inquired how the Council wanted to proceed.
Councilmember Scott indicated he supported the Resolution because the RCWD was seeking
concordance from Arden Hills and noted a number of other cities have already given their
concordance.
Councilmember McClung reported he could not support the Resolution as drafted. He stated he
could support a Resolution that addressed Ditch 4, but had concerns with what was being done
with Ditch 2 and Ditch 5. He noted if this item were brought to a vote, he would not support the
Resolution that was presented to the Council.
Kyle Axtell, Project Manager for the Rice Creek Watershed District, explained he sent a draft
Resolution to staff that omitted any reference to Ditch 2 and Ditch 5.
ARDEN HILLS CITY COUNCIL – OCTOBER 26, 2020 9
Mayor Grant stated a motion to table does not require a second.
Councilmember Holmes reported the proposed Resolution does not address the specific project,
how much the City would pay, or how much Arden Hills residents would be assessed. She stated
she would like to see more detail. She requested comment from the City Attorney regarding this
situation.
City Attorney Jamnik advised the Resolution was quite vague but noted the final decision rested
with the City Council.
MOTION: Councilmember Holmes moved and Councilmember McClung seconded a
motion to table action on Resolution #2020-051 – Rice Creek Watershed
District Drainage Proceedings Under the Watershed Law to a date uncertain.
A roll call vote was taken. The motion carried 4-1 (Councilmember Scott
opposed).
10. UNFINISHED BUSINESS
None.
11. COUNCIL COMMENTS
Mayor Grant reported he met with MnDOT along with Councilmember Holden to discuss
closures on Snelling Avenue. He stated the MnDOT Deputy Commissioner was in attendance.
He thanked staff for the time they have put into this project but noted the project would be moving
forward.
Mayor Grant explained the State approved $500,000 for the Arden Hills watermain project under
Lexington Avenue through the recently approved bonding bill. He thanked Senator Jason
Isaacson and Representative Kelly Moller for their leadership and support on this project.
Councilmember Scott congratulated Gretchen Needham for being selected as the City’s new
Communications Coordinator. He stated he looked forward to working with Gretchen in the
future.
Councilmember McClung reported the Lake Johanna Fire Department closed on the purchase of
the property along Pine Tree Drive. He explained the next step would be to discuss the future fire
station.
Councilmember Holmes thanked the legislators for their assistance with the bonding. She
thanked the Public Works Department for clearing the City of snow after the recent snow event.
Councilmember Holmes stated she was very disappointed with MnDOT’s decision to close off
Snelling Avenue to the Glen Hill neighborhood. She anticipated the proposed u-turn would not
be a safe alternative.
ARDEN HILLS CITY COUNCIL – OCTOBER 26, 2020 10
Councilmember Holmes commented the Arden Hills Foundation was looking at funding new
neighborhood watch signs.
Councilmember Holmes suggested the Foundation also consider posting GreenStep City signage.
She encouraged the City collect broken and outdated Christmas lights again this year.
Councilmember Holden stated she appreciated the fact the bonding bill had been approved to
include $500,000 for the City of Arden Hills project. She questioned when the Safe Routes to
School grant was due.
Public Works Director/City Engineer Blomstrom reported the Safe Routes to School grant was
ongoing for greater Minnesota (outside the seven country metro).
Councilmember Holden questioned how many benches were located in the City. She stated she
would like to see more benches within the trails in her area of the City.
Mayor Grant encouraged Councilmember Holden to apply for a grant through the Arden Hills
Foundation.
Public Works Director/City Engineer Blomstrom indicated staff did have a park bench
inventory. He stated he could provide this information to the Council.
ADJOURN
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to adjourn. A roll call vote was taken. The motion carried
unanimously (5-0).
Mayor Grant adjourned the Regular City Council Meeting at 8:17 p.m.
__________________________ __________________________
Julie Hanson David Grant
City Clerk Mayor
CONSENT ITEM 6A
MEMORANDUM
DATE:
November 23, 2020
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Gayle Bauman, Finance Director
Pang Silseth, Accounting Analyst
SUBJECT:
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
A. Approve Claims and Payroll
or
B. Reject Claims and Payroll
Background
Payroll is processed biweekly and accounts payable is processed weekly.
Budget Impact
NA
Attachments
2020 Payroll #23 ……………………………………………………………. $110,688.70
Total Payroll $110,688.70
Paid Claims--- 10/31/2020 through 11/13/2020
(Check Nos. 49661-49714 and ACH Checks) ……………………………... $775,906.28
Total Accounts Payable $775,906.28
Total Claims $886,594.98
CITY OF ARDEN HILLS
PAYROLL # 23
CHECKS DATED: 11/13/20
Biweekly: 10/24/20 - 11/06/20
EMPLOYEE DEDUCTIONS AMT.Payment Method
FIT 7,162.28 EFT
SIT 3,268.80 EFT
FICA Oasdi 4,765.26 EFT
FICA Medicare 1,114.48 EFT
TOTAL TAXES 16,310.82
Health Premium 1,484.62 A/P Check*
Dental Premium 241.04 A/P Check*
FSA Health Care Reimb. 0.00 A/P Check*
FSA Dependent Care Reimb. 0.00 A/P Check*
TOTAL FLEXIBLE SPENDING 1,725.66
HSA Health Saving 303.33
Health Care Savings Plan-Retirement 0.00 EFT
Health Care Savings Plan-2% 467.28 EFT
Health Care Savings Plan-4% 399.11 EFT
TOTAL HEALTH SAVINGS 1,169.72
PERA 4,326.52 EFT
ICMA 1,776.91 EFT
Central Pension Fund-Union 614.40 A/P Check*
MN State Retirement System 750.00 EFT
TOTAL RETIREMENT 7,467.83
IUOE 49 Dues (Union) 140.00 A/P Check*
LTD/STD Insurance 1,226.35 A/P Check*
PERA Life Insurance 32.00 A/P Check*
Life/Addl/Dep Life 132.94 A/P Check*
Life/Addl non-tax 35.70 A/P Check*
UNUM 19.51 A/P Check*
AFLAC 22.76 EFT
TOTAL VOLUNTARY 1,609.26
Total Employee Deductions 28,283.29
Net Payroll 0.00
Direct Deposit 51,397.31 EFT
Gross Payroll Tie-Out 79,680.60
Plus City Paid Benefit 31,008.10
TOTAL PAYROLL COST 110,688.70
FICA TIE-OUT
Gross Payroll 79,680.60
Less Total FSA 1,725.66
Less Total H.SA 1,169.72
Less Voluntary Ins 58.46
Less Non Taxable Reimbursement 270.00
Plus ICMA Employer 401.46
Net P/R Subject to FICA 76,858.22
FICA Oasdi @ 6.20% 4,765.26
FICA Medicare @ 1.45% 1,114.48
Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax
Deposit Service. Transfers are typically made up to two days after the payroll date.
* A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report.
Checks may be paid this week or the following week.
103.20
103.20
1,625.00
4,992.15
401.46
5,393.61
18,006.55
1,625.00
5,879.74
17,370.20
636.35
CITY BENEFIT
4,765.26
1,114.48
Accounts Payable
User:
Printed:
Pang.Silseth
11/17/2020 2:27 PM
Checks by Date - Detail by Check Date
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
ACH001 US BANK 10/31/2020ACH
BLOMT102020 AMERICAN PUBLIC WORKS 157.00
BLOMT102020 AMERICAN PUBLIC WORKS 260.00
CHRIM102020 MENARDS BLAINE MN 12.81
CHRIM102020 NORTHERN TOOL EQUIP 64.26
FRIDJ102020 AMZN MKTP US*M45X21ZS0 108.84
GEBAM102020 MENARDS FRIDLEY MN 14.85
HOLDB102020 MICROSOFT*MICROSOFT 365 F 107.36
MIKAT102020 APPLE.COM/BILL 0.99
MROSM102020 AMERICAN PLANNING A 100.00
MROSM102020 AMERICAN PLANNING A 403.00
MROSM102020 AMERICAN PLANNING A 100.00
MROSM102020 AMERICAN PLANNING A 99.00
WARDR102020 HOLIDAY CAR WASH 0368 10.74
1,438.85Total for this ACH Check for Vendor ACH001:
ACH002 AFLAC 10/31/2020ACH
820755 Insurance Premiums- Oct 2020 45.52
45.52Total for this ACH Check for Vendor ACH002:
ACH006 MN DEPT OF LABOR-BUILDING PERMIT SURCHARGE10/31/2020ACH
92020 Q3 Building Surcharge 3,065.93
92020 Q3 Building Surcharge -122.70
2,943.23Total for this ACH Check for Vendor ACH006:
4,427.60Total for 10/31/2020:
0022 THOMAS MIKACEVICH 11/06/2020ACH
10292020 Clothing Reimbursement 97.64
97.64Total for this ACH Check for Vendor 0022:
0242 MET COUNCIL ENVIRON SERVICES-SAC11/06/2020ACH
10-20 SAC October SAC -347.90
10-20 SAC October SAC 34,790.00
34,442.10Total for this ACH Check for Vendor 0242:
0327 STAPLES INC 11/06/2020ACH
3459228770 Supplies 20.83
3459228773 Disinfectant Wipes 32.39
3459228776 Supplies 11.95
65.17Total for this ACH Check for Vendor 0327:
10344 JOE HARTMANN 11/06/2020ACH
Page 1AP Checks by Date - Detail by Check Date (11/17/2020 2:27 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
10282020 Mileage Reimbursement 6.05
6.05Total for this ACH Check for Vendor 10344:
1365 J.P. COOKE CO 11/06/2020ACH
645225 2021-2022 Pet License Tags 85.75
85.75Total for this ACH Check for Vendor 1365:
10353 DEPARTMENT OF CORRECTIONS 11/06/202049661
631818 ICWC Hours 9/25 & 10/23 1,237.50
1,237.50Total for Check Number 49661:
5138 LEAGUE OF MN CITIES INS TRUST 11/06/202049662
6201 Barton Construction Services-asphalt roller claim 1,631.46
1,631.46Total for Check Number 49662:
5331 LHASA CAFE LLC 11/06/202049663
10302020 CARES Act-Small Business Grant 5,000.00
5,000.00Total for Check Number 49663:
10362 MARCO TECHNOLOGIES LLC 11/06/202049664
INV8072801 Konica Copier 9/25-10/24 13.62
INV8072801 Konica Copier 9/25-10/24 77.18
INV8085515 Konica Copier 10/25-11/24 13.62
INV8085515 Konica Copier 10/25-11/24 77.18
181.60Total for Check Number 49664:
AR-O'ME O'MEARA CUSTOM BUILDING INC.11/06/202049665
GE2017-01063 Escrow Refund GE 2017-01063, 3258 Katie Lane 2,582.56
2,582.56Total for Check Number 49665:
45,329.83Total for 11/6/2020:
0008 JOSEPH MOONEY 11/13/2020ACH
11022020 Clothing Reimbursement 401.91
401.91Total for this ACH Check for Vendor 0008:
0189 GOPHER STATE ONE CALL 11/13/2020ACH
100187 October Locates 105.30
100187 October Locates 105.30
100187 October Locates 105.30
315.90Total for this ACH Check for Vendor 0189:
0230 MTI DISTRIBUTING CO INC 11/13/2020ACH
1283828-00 Tire and Rims 636.07
636.07Total for this ACH Check for Vendor 0230:
0243 METROPOLITAN COUNCIL-WASTE WATER11/13/2020ACH
1115922 December Waste Water 67,355.40
67,355.40Total for this ACH Check for Vendor 0243:
Page 2AP Checks by Date - Detail by Check Date (11/17/2020 2:27 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
0285 XCEL ENERGY 11/13/2020ACH
706484506 9/14/20-10/13/20 47.32
706484506 9/14/20-10/13/20 1,454.77
706484506 9/14/20-10/13/20 1,112.74
706484506 9/14/20-10/13/20 231.65
706484506 9/14/20-10/13/20 504.53
706484506 9/14/20-10/13/20 1,545.66
706484506 9/14/20-10/13/20 1,167.92
6,064.59Total for this ACH Check for Vendor 0285:
0319 CITY OF ROSEVILLE 11/13/2020ACH
229535 Q3 Water Bill 376,896.70
229536 Netmotion License 3,019.50
229577 IT Support-November 5,862.00
385,778.20Total for this ACH Check for Vendor 0319:
0320 HEALTH PARTNERS INC 11/13/2020ACH
100876794 December Dental 1,118.41
1,118.41Total for this ACH Check for Vendor 0320:
0327 STAPLES INC 11/13/2020ACH
3459727089 Supplies 165.07
3459727089 Laptop Bags 79.17
244.24Total for this ACH Check for Vendor 0327:
0382 ICMA RETIREMENT TRUST - 106944 11/13/2020ACH
PR 20-23 PR Batch 00100.11.2020 ICMA Employer Percent 401PR Batch 00100.11.2020 ICMA Employer Percent 401 401.46
PR 20-23 PR Batch 00100.11.2020 ICMA Employee Percent 401PR Batch 00100.11.2020 ICMA Employee Percent 401 347.93
749.39Total for this ACH Check for Vendor 0382:
0387 ICMA RETIREMENT TRUST #302482 11/13/2020ACH
PR 20-23 PR Batch 00100.11.2020 ICMA Employee DeductionPR Batch 00100.11.2020 ICMA Employee Deduction 1,228.54
PR 20-23 PR Batch 00100.11.2020 ICMA Employee PercentPR Batch 00100.11.2020 ICMA Employee Percent 200.44
1,428.98Total for this ACH Check for Vendor 0387:
0453 CONTINENTAL RESEARCH CORP 11/13/2020ACH
20277 Supplies 164.00
164.00Total for this ACH Check for Vendor 0453:
0731 MIDWAY FORD 11/13/2020ACH
554859 Repair Vehicle #320 99.95
99.95Total for this ACH Check for Vendor 0731:
0922 NORTH SUBURBAN ACCESS CORPORATION11/13/2020ACH
2020-208 October Production Service 658.25
2020-208 October Zoom License 65.00
723.25Total for this ACH Check for Vendor 0922:
10363 MINUTE MAKER SECRETARIAL 11/13/2020ACH
M1157 10/26 CC Meeting 197.63
197.63Total for this ACH Check for Vendor 10363:
Page 3AP Checks by Date - Detail by Check Date (11/17/2020 2:27 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
1125 BOLTON & MENK INC 11/13/2020ACH
259187 Lift Station 10 Rehab 480.00
480.00Total for this ACH Check for Vendor 1125:
1223 ADAM'S PEST CONTROL - MAIN 11/13/2020ACH
3214630 November Service 71.59
71.59Total for this ACH Check for Vendor 1223:
1330 MN CLN SERVICES INC 11/13/2020ACH
1120NN01 November Cleaning 225.50
1120NN01 October Cleaning 651.00
1120NN01 October Cleaning 1,554.58
2,431.08Total for this ACH Check for Vendor 1330:
1597 MIDWEST LOCK & SAFE INC 11/13/2020ACH
35051 East Main Double Door 1,839.91
1,839.91Total for this ACH Check for Vendor 1597:
3096 AUTO PLUS 11/13/2020ACH
391028346 Supplies 32.69
32.69Total for this ACH Check for Vendor 3096:
7025 ON SITE COMPANIES -OSSTC INC 11/13/2020ACH
1029451 Restrooms 200.75
200.75Total for this ACH Check for Vendor 7025:
7501 KELLY & LEMMONS PA 11/13/2020ACH
54184 October Prosecution 2,781.00
2,781.00Total for this ACH Check for Vendor 7501:
ESRI ESRI 11/13/2020ACH
93932486 Enterprise Agreement Fee 15,000.00
15,000.00Total for this ACH Check for Vendor ESRI:
TOII TOKLE INSPECTIONS INC 11/13/2020ACH
11052020 October Electrical Inspections 11,058.40
11,058.40Total for this ACH Check for Vendor TOII:
5593 AMERICAN LEGAL PUBLISHING CORP 11/13/202049666
3757 Supplemental Pages 9.00
9.00Total for Check Number 49666:
UB*00445 Shannon Arseneau 11/13/202049667
Refund Check 011746-000, 1399 Arden View Drive 194.07
194.07Total for Check Number 49667:
8635 ASPHALT SURFACE TECHNOLOGIES (ASTECH)11/13/202049668
20-264 FOG Sealing 12,447.00
12,447.00Total for Check Number 49668:
ASSF ASSOCIATION FOR NONSMOKERS 11/13/202049669
Page 4AP Checks by Date - Detail by Check Date (11/17/2020 2:27 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
076-102020 A Tobacco Compliance Project 285.00
285.00Total for Check Number 49669:
UB*00443 Sue & Don Benson 11/13/202049670
Refund Check 012391-000, 1360 Arden View Drive 20.08
20.08Total for Check Number 49670:
UB*00440 Sachin Bjracharya 11/13/202049671
Refund Check 012262-000, 1358 Arden View Drive 12.08
12.08Total for Check Number 49671:
1383 BRAUSEN ENTERPRISES INC 11/13/202049672
1152020 CARES Act-Small Business Grant 5,000.00
5,000.00Total for Check Number 49672:
1033 COMCAST 11/13/202049673
98681.1120 Service 11/5-12/4 109.71
109.71Total for Check Number 49673:
10244 COMCAST BUSINESS INC 11/13/202049674
111141563 November Service 495.89
495.89Total for Check Number 49674:
10441 COMFORT PLUS HEATING AND COOLING11/13/202049675
32037-00 Air Cleaners 4,117.00
4,117.00Total for Check Number 49675:
UB*00441 E James Connor 11/13/202049676
Refund Check 002631-000, 3489 Siems Court 137.00
137.00Total for Check Number 49676:
UB*00421 Robert Dubuque 11/13/202049677
Refund Check 001712-000, 1201 Carlton Drive 309.06
309.06Total for Check Number 49677:
UB*00423 Carol Fuller 11/13/202049678
Refund Check 012538-000, 1374 Arden View Drive 1.39
1.39Total for Check Number 49678:
1193 FURTHER INC 11/13/202049679
15547832 November Participant Fee 59.60
59.60Total for Check Number 49679:
UB*00425 Grace Geer-LaBine 11/13/202049680
Refund Check 011433-000, 4370 Snelling Avenue N 190.25
190.25Total for Check Number 49680:
UB*00436 Mary Deb Gohl 11/13/202049681
Refund Check 002402-000, 1165 Benton Way 136.26
Page 5AP Checks by Date - Detail by Check Date (11/17/2020 2:27 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
136.26Total for Check Number 49681:
UB*00435 Angela Hames 11/13/202049682
Refund Check 001065-000, 1812 Venus Avenue 7.06
7.06Total for Check Number 49682:
UB*00426 Jeff Hermes 11/13/202049683
Refund Check 002617-000, 3296 Katie Court 4.95
4.95Total for Check Number 49683:
UB*00442 Susan Hoch 11/13/202049684
Refund Check 002502-000, 1114 Benton Way 27.55
27.55Total for Check Number 49684:
10218 HR GREEN INC 11/13/202049685
139179 Risk & Resiliency Assessment-October 5,680.00
5,680.00Total for Check Number 49685:
0447 I.U.O.E LOCAL 49 BENEFIT FUND-INSURANCE11/13/202049686
1220.BP3 December Insurance 10,120.00
1220.NB4 December Insurance 1,527.00
11,647.00Total for Check Number 49686:
0390 INT'L UNION OPERATING ENGINEERS-UNION DUES11/13/202049687
1200.1120 November Dues 280.00
280.00Total for Check Number 49687:
UB*00430 Joseph Jansen 11/13/202049688
Refund Check 001544-000, 1496 Arden Oaks Drive 213.45
213.45Total for Check Number 49688:
UB*00429 Christine Kelley 11/13/202049689
Refund Check 003107-000, 1149 Amble Drive 4.94
4.94Total for Check Number 49689:
UB*00424 Han Min Kim 11/13/202049690
Refund Check 007021-000, 1472 Arden View Drive 276.35
276.35Total for Check Number 49690:
UB*00438 Kamakshi Lakshminarayan 11/13/202049691
Refund Check 001232-000, 1785 Venus Avenue 41.37
41.37Total for Check Number 49691:
10443 M & J TRUCKING CO LLC 11/13/202049692
38953 7/23-7/24 Asphalt Purchase 1,425.00
1,425.00Total for Check Number 49692:
10362 MARCO TECHNOLOGIES LLC 11/13/202049693
427748793 Copier Contract 9/25-11/25 81.96
427748793 Copier Contract 9/25-11/25 464.46
Page 6AP Checks by Date - Detail by Check Date (11/17/2020 2:27 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
546.42Total for Check Number 49693:
UB*00437 Ross Marcus 11/13/202049694
Refund Check 003574-000, 3552 Glenarden Road 263.33
263.33Total for Check Number 49694:
10286 MINNESOTA OCCUPATIONAL HEALTH 11/13/202049695
353884 Drug Screening 62.00
62.00Total for Check Number 49695:
UB*00439 Terry Mitchell 11/13/202049696
Refund Check 001452-000, 3707 Chatham Court 254.00
254.00Total for Check Number 49696:
10271 MN PEIP 11/13/202049697
1016669 December Insurance 8,692.44
8,692.44Total for Check Number 49697:
UB*00432 Christian Mueller 11/13/202049698
Refund Check 011876-000, 4651 Highway 10 2.76
2.76Total for Check Number 49698:
UB*00428 Ray Norrgard 11/13/202049699
Refund Check 001945-000, 1875 Glenpaul Avenue 304.12
304.12Total for Check Number 49699:
UB*00427 Joel Palma 11/13/202049700
Refund Check 011802-000, 3655 Hamline Avenue N 64.21
64.21Total for Check Number 49700:
10408 PAULSON & CLARK ENGINEERING 11/13/202049701
21159 HVAC Engineering-October 23.58
23.58Total for Check Number 49701:
UB*00434 Paula Pearson 11/13/202049702
Refund Check 001030-000, 1637 Glenview Court 145.00
145.00Total for Check Number 49702:
UB*00444 Patricia Petersen 11/13/202049703
Refund Check 002930-000, 4477 Arden View Court 142.26
142.26Total for Check Number 49703:
1208 PREMIUM WATERS INC 11/13/202049704
610207-10-20 October Water 30.48
613317-10-20 October Water 61.98
92.46Total for Check Number 49704:
3100 PROVIDENT LIFE AND ACCIDENT INS CO11/13/202049705
E0471136.1020 October Insurance 39.02
Page 7AP Checks by Date - Detail by Check Date (11/17/2020 2:27 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
39.02Total for Check Number 49705:
10373 QUADIENT FINANCE USA INC 11/13/202049706
6418.1120 Postage 1,000.00
1,000.00Total for Check Number 49706:
10445 RAISING THE BARRE LLC 11/13/202049707
11052020 CARES Act-Small Business Grant 5,000.00
5,000.00Total for Check Number 49707:
0811 RAMSEY COUNTY 11/13/202049708
SHRFL-001923 November Law Enforcement 111,426.64
SHRFL-001929 COVID-19 Supplies & Equipment 7,814.43
SHRFL-001929 COVID-19 Supplies & Equipment 9,971.39
129,212.46Total for Check Number 49708:
0282 REPUBLIC SERVICES #899 11/13/202049709
0899-003624209 October Recycling 8,181.00
0899-0036927686 PW Waste Container 334.27
8,515.27Total for Check Number 49709:
UB*00431 Sadichhya Shakya 11/13/202049710
Refund Check 005248-000, 1358 Arden View Drive 175.10
175.10Total for Check Number 49710:
UB*00433 Dennis Stolp 11/13/202049711
Refund Check 002145-000, 3235 Lexington Avenue N 25.21
25.21Total for Check Number 49711:
UB*00422 Natalie Tall 11/13/202049712
Refund Check 009130-000, 1910 Stowe Avenue 10.19
10.19Total for Check Number 49712:
3099 TRI STATE BOBCAT INC-LITTLE CANADA11/13/202049713
A79580 Supplies 406.81
406.81Total for Check Number 49713:
10406 MINNESOTA UI FUND 11/13/202049714
07981814.1120 Q2, Q3 and part of Q4 unemployment benefits 28,867.81
28,867.81Total for Check Number 49714:
726,148.85Total for 11/13/2020:
Report Total (85 checks): 775,906.28
Page 8AP Checks by Date - Detail by Check Date (11/17/2020 2:27 PM)
CONSENT ITEM – 6B
MEMORANDUM
DATE: November 23, 2020
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Gayle Bauman, Finance Director
SUBJECT: Resolution 2020-060 Accepting the Liability Coverage Limits from the League of
Minnesota Cities Insurance Trust (LMCIT) for 2021
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
The City Council should consider approving Resolution 2020-060 accepting the liability coverage
limits from the League of Minnesota Cities Insurance Trust (LMCIT) for 2021.
Background
Each year the City Council is required to decide whether or not to waive the statutory tort liability
limits to the extent of the coverage purchased. In past history, the City has not waived the monetary
limits on municipal tort liability established by Minnesota Statutes 466.04 (this would mean that
the City accepts liability coverage limits of $1,500,000).
Attachments
Attachment A: Resolution 2020-060
Attachment B: Waiver Form
To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage.
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2020-060
Accepting the Liability Coverage Limits from the
League of Minnesota Cities Insurance Trust (LMCIT)
WHEREAS, the City of Arden Hills DOES NOT WAIVE the monetary limits on
municipal tort liability established by Minnesota Statutes 466.04.
THEREFORE, BE IT RESOLVED: The City of Arden Hills accepts liability coverage
limits of one million, five hundred thousand dollars and zero cents ($1,500,000.00) from the
League of Minnesota Cities Insurance Trust (LMCIT) for calendar year 2021.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS
23rd DAY OF NOVEMBER 2020.
David Grant, Mayor
ATTEST:
Julie Hanson, City Clerk
LIABILITY COVERAGE – WAIVER FORM
Members who obtain liability coverage through the League of Minnesota Cities Insurance Trust
(LMCIT) must complete and return this form to LMCIT before the member’s effective date of
coverage. Return completed form to your underwriter or email to pstech@lmc.org.
The decision to waive or not waive the statutory tort limits must be made annually by the
member’s governing body, in consultation with its attorney if necessary.
Members who obtain liability coverage from LMCIT must decide whether to waive the statutory tort
liability limits to the extent of the coverage purchased. The decision has the following effects:
• If the member does not waive the statutory tort limits, an individual claimant could recover no more
than $500,000 on any claim to which the statutory tort limits apply. The total all claimants could
recover for a single occurrence to which the statutory tort limits apply would be limited to $1,500,000.
These statutory tort limits would apply regardless of whether the member purchases the optional
LMCIT excess liability coverage.
• If the member waives the statutory tort limits and does not purchase excess liability coverage, a single
claimant could recover up to $2,000,000 for a single occurrence (under the waive option, the tort cap
liability limits are only waived to the extent of the member’s liability coverage limits, and the LMCIT
per occurrence limit is $2,000,000). The total all claimants could recover for a single occurrence to
which the statutory tort limits apply would also be limited to $2,000,000, regardless of the number of
claimants.
• If the member waives the statutory tort limits and purchases excess liability coverage, a single claimant
could potentially recover an amount up to the limit of the coverage purchased. The total all claimants
could recover for a single occurrence to which the statutory tort limits apply would also be limited to
the amount of coverage purchased, regardless of the number of claimants.
Claims to which the statutory municipal tort limits do not apply are not affected by this decision.
2
LMCIT Member Name:
__________________________________________________________________________
Check one:
o The member DOES NOT WAIVE the monetary limits on municipal tort liability established by Minn.
Stat. § 466.04.
o The member WAIVES the monetary limits on municipal tort liability established by Minn. Stat. §
466.04, to the extent of the limits of the liability coverage obtained from LMCIT.
Date of member’s governing body meeting: _____________________________________________
Signature: Position: ________________________________
CONSENT ITEM – 6C
Page 1 of 1
MEMORANDUM
DATE: November 23, 2020
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Mike Mrosla, Community Development Manager/City Planner
SUBJECT: 2021 Curbside & Non-Curbside Recycling Fees
Budgeted Amount: Actual Amount: Funding Source:
NA NA NA
Council Should Consider
Motion to Approve Resolution 2020-061 setting the 2021 Curbside and Non-Curbside Recycling
Fees.
Background
Republic Services provides curbside recycling collection. The recycling budget is an enterprise
fund that receives revenues from the annual household fee that is applied to the property taxes
and from the SCORE grant provided by Ramsey County. The majority of the expenses are for
the collection services provided by Republic Services. Since there are no other dedicated funding
sources, the revenue must be balanced with the expenses.
The per unit fee charged by Republic Services for curbside collection is expected to increase in
May 2021 based on changes in the Consumer Price Index (CPI) from the Federal Reserve for the
Upper Midwest. Based on the anticipated cost of the collection services and the expected
revenue from the SCORE grant funds and revenue share, the annual fee for residents receiving
curbside collection is proposed to increase from $53.00 to $57.50.
Staff is proposing no increase in the annual fee for each housing unit that is not part of the
curbside recycling program. The current fee is $3.50. This fee is applied to Cottage Villas,
Hunters Park Condos, Parkshore Apartments, Arden Manor, E Street Flats, Arden Flats, and
Johanna Shores. Ramsey County requires recycling fees to be set by the end of November so
they can add them to the upcoming year’s property taxes.
Budget Impact
This information is included in the proposed 2021 budget.
Attachment
A. Resolution 2020-061
To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage.
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2020-061
A RESOLUTION ESTABLISHING THE SERVICE FEE CHARGE FOR
THE 2021 RESIDENTIAL CURBSIDE RECYCLING PROGRAM
WHEREAS, the City of Arden Hills has an established curbside recycling program in
place for Arden Hills residents; and
WHEREAS, the City will continue the program into the year 2021, and
WHEREAS, the City Council of Arden Hills has entered into a Joint Powers Agreement
(JPA) with Ramsey County to assess residential property owners fees to support the recycling
program; and
WHEREAS, the City of Arden Hills wishes to continue this funding mechanism.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills,
Minnesota:
That the funding rate for residential recycling for the year 2021 is hereby established at
$57.50 per residential unit that is offered curbside recycling services, and $3.50 per
residential unit that is not offered curbside recycling services.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 23th DAY OF NOVEMBER, 2020.
______________________________
DAVID GRANT, MAYOR
ATTEST:
______________________________________
JULIE HANSON, CITY CLERK
Page 1 of 2
CONSENT ITEM – 6D
MEMORANDUM
DATE: November 23, 2020
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Todd Blomstrom, Public Works Director/City Engineer
SUBJECT: Cooperative and Maintenance Agreement for Lexington Avenue Improvements
Budgeted Amount: Actual Amount: Funding Source:
$1,010,000.00 $1,010,000.00 PIR, State Bond, Assessments (Prop. 2021-2025 CIP)
Council Should Consider
The City Council is requested to consider approval of a Cooperative and Maintenance Agreement
with Ramsey County for reconstruction of County State Aid Highway 51 (Lexington Avenue)
between County Road E and Interstate Highway 694.
Background/Discussion
The City Council recently reviewed a proposed Cooperative and Maintenance Agreement for
Lexington Avenue Improvements at the work session on November 16, 2020. The project consists
of reconstructing Lexington Avenue between County Road E and Interstate Highway 694, including
improvements to streets, sidewalks, traffic signals, water main, storm sewer and other infrastructure
located within the project corridor.
The Cooperative and Maintenance Agreement is intended to define engineering, contract
administration, construction cost participation, ownership and maintenance responsibilities for the
Lexington Avenue project. A copy of the proposed agreement is provided in Attachment B. The
estimated City cost share under the agreement is $732,783.60.
The Minnesota Public Facilities Authority (PFA) recently provided notice that the City received a
State Bonding Bill appropriation in the amount of $500,000 for water main improvements along
Lexington Avenue. The PFA has confirmed that no local matching requirements apply to this state
bonding appropriation.
Page 2 of 2
Ramsey County has confirmed that the project design will include additional turning movement
controls for the traffic signal at Red Fox Road based on the City Councils request during the work
session on August 19, 2019. The signal design will provide an indicator capable of restricting
westbound traffic on Red Fox Road from making right turns on red to northbound Lexington Avenue
during peak traffic periods. The County will develop specific traffic signal timing plans prior to
installation of the signal.
The City Attorney as reviewed the proposed Cooperative and Maintenance Agreement document.
Staff recommends approval of the agreement.
Budget Impact
The total estimated cost of the project is $12,481,894. The City’s cost participation in the project
includes an estimated amount of $228,218.76 for easement acquisition and $732,783.60 for
construction, for a total amount of $961,002.36. Staff recommends that the city reserve a five
percent contingency in funding estimates due to the complex nature of the project, for a total
estimated project cost of $1,010,000. The proposed funding sources are summarized in the
following table.
PIR Fund (roadway and signal replacement) $ 400,000.00
Special Assessments (new Target Rd signal) $ 187,000.00
State Bonding Funds (water main replacement) $ 423,000.00
Total Estimated Funding $1,010,000.00
Attachments
Attachment A: Cooperative and Maintenance Agreement, Lexington Avenue
Attachment B: Ramsey County Public Works Cost Participation Policy
PUBW2020-10R Page 1 of 7
Agreement PUBW2020-10R
RAMSEY COUNTY
COOPERATIVE AND MAINTENANCE AGREEMENT
WITH THE CITY OF ARDEN HILLS FOR
Reconstruction of County State Aid Highway 51 (Lexington Avenue)
between County State Aid Highway 15 (County Road E) and Interstate Highway 694
County State Aid Projects 062–651–061, 167–020–022, 187–020–024
Total Project Cost: $12,481,894.20 Attachments:
Ramsey County Cost: $10,703,127.20 A – Project Location Map
City of Arden Hills Cost: $732,783.60 B – Engineer’s Estimate
C – Sidewalk/Trail Ownership
D – Storm Sewer Ownership
This Agreement is between the City of Arden Hills, a municipal corporation ("City") and
Ramsey County, a political subdivision of the State of Minnesota, ("County") for the
reconstruction of County State Aid Highway (CSAH) 51 between CSAH 15 (County Road
E) and Interstate Highway 694 (“Project”).
RECITALS
1. The Project is identified in Ramsey County’s 2020 – 2024 Transportation Improvement
Program.
2. Lexington Avenue, in the area affected by reconstruction, is designated County State
Aid Highway (CSAH) 51.
3. The Project has been designated by the Minnesota Department of Transportation
(Mn/DOT) as eligible for County State Aid Highway funds.
4. The Project has been designated as State Aid Project (SAP) 062–651–061, SAP 167–
020-022, SAP 187–020–024.
5. The subject road segment is located within the City.
6. Agreement PW2019-26 details the Right of Way acquisition responsibilities and costs.
7. Agreement PW2020-12R details the Traffic Signal maintenance responsibilities of new
signal at Lexington Avenue and Target Road.
PUBW2020-10R Page 2 of 7
AGREEMENTS
1. Responsibility for Design Engineering
1.1. Plans, specifications, and proposals will be prepared in accordance with Mn/DOT
State Aid requirements.
1.2. The County will prepare plans, specifications, and proposals for the Project, which
will include, among other things, the proposed reconstruction, alignment, profiles,
grades, cross sections, paving, concrete curb and gutter, medians, storm sewer,
storm water treatment and infiltration basins, pedestrian curb ramps, turf
establishment, traffic signals, street lighting, accessible pedestrian signals, and
utility replacement and adjustments.
1.3. Plans for the Project showing proposed construction will be presented to the City
and will be on file at Ramsey County Public Works Department.
1.4. Any costs associated with Project revisions after the completion of plans and
specifications will be paid for by the party requesting the revisions. Revisions are
subject to approval by the County.
2. Procurement and Award of Contract
2.1. The County will take bids in accordance with state law and County procedures.
2.2. The County will prepare an abstract of bids and a cost participation summary
based on the lowest responsible bidder’s proposal, and will provide the same to
the City.
2.3. The County will request the City’s concurrence to award a contract to the lowest
responsible bidder.
2.4. The County will award a contract, and pay the contractor from the County State
Aid Highway, Municipal State Aid Highway, and local funds identified for the
Project.
3. Responsibility for Construction Engineering
3.1. The County shall perform or contract the performance of the construction
engineering for all elements of the Project.
4. Project Costs
4.1. Except as provided herein, the County and City will participate in the costs of
construction in accordance with the Ramsey County Cost Participation Policy and
approved in the 2020 – 2024 Ramsey County Transportation Improvement Plan. If
PUBW2020-10R Page 3 of 7
there is a conflict between the Cost Participation Policy and this Agreement, this
Agreement will prevail.
4.2. A list of the construction pay items and percentages of City funding responsibility
as well as the total estimated City Project cost is attached as Attachment B. Cost
Participation Based on Engineer’s Estimate). Quantities and unit prices in
Attachment B are estimates. Actual costs shall be based on the contract unit
prices and the quantities constructed.
4.3. Mobilization, Field Office, Erosion Control Supervisor, Traffic Control, As Built,
Construction Staking, Erosion Control Items (such as Storm Drain Inlet Protection,
Water, Street Sweeper) are defined collectively as the “Prorated Items”. The City
percentage of the Prorated Items is calculated as follows:
(City Cost excluding the Prorated Items Cost)
City % Prorated Items =
(Total Project Cost excluding the Prorated Items Cost)
The costs in the Prorated Items calculation will be based on contract unit prices
and quantities at the time of contract award. No adjustments in the percentages
will be made if unit prices or quantities vary during construction.
4.4. Design Engineering Costs
4.4.1. The City shall pay the County a design engineering fee equal to a
percentage of the identified City project items as detailed in Attachment B.
4.4.2. Design engineering fees shall be calculated based on the quantities and
unit prices at the time of contract award.
4.5. Construction Engineering Costs
4.5.1. The City shall pay the County a construction engineering fee equal to a
percentage of the identified City project items as detailed in Attachment B.
4.5.2. Construction engineering and administration fees shall be calculated
based on the final contract quantities and unit prices.
5. Payment Schedule
5.1. Design engineering will be invoiced at the time of contract award.
5.2. The County will invoice the City for construction costs incurred on a monthly basis
or as determined by the payment schedule for the contractor.
5.3. Construction engineering will be invoiced at the time of substantial project
completion, as determined by the County.
PUBW2020-10R Page 4 of 7
5.4. Payment will be made within 30 days of receipt of an invoice.
6. Ownership and Maintenance Responsibility for Project Elements
6.1. Ownership and Maintenance Responsibility of the Roadway
6.1.1. The County will own and maintain the roadway and associated roadway
elements location within the County Right of Way, except as detailed
below.
6.2. Ownership and Maintenance Responsibility of the Storm Sewer (catch basins and
leads, main, infiltration systems, ponding, water treatment)
6.2.1. The County and City shall own and maintain their respective elements of
the storm sewer system as identified in Attachment D and as follows.
6.2.2. The City shall own the following components of the storm sewer system:
i. Trunk line ii. Trunk line manholes, including manholes which connect catch basins and leads to the truck line iii. Surface drains located outside of the County road right-of-way and associated leads iv. Trunk line outfalls
6.2.3. The County shall own the following components of the storm sewer
system: v. Catch basins vi. Catch basin leads vii. Cross-culverts viii. Surface drains located within the County road right-of-way
6.2.4. The City and County shall each maintain the components of the storm
sewer system under their respective ownership.
6.3. Ownership and Maintenance of the Sanitary Sewer and Watermain
6.3.1. The City will own and maintain the sanitary sewer and watermain systems
including services.
6.4. Ownership and Maintenance of the Trees and Landscaping
6.4.1. The City will own and maintain the trees, landscaping, and driveway
medians, including irrigation systems.
PUBW2020-10R Page 5 of 7
6.5. Ownership and Maintenance of the Sidewalk
6.5.1. The City will own and maintain the pedestrian ramps and sidewalk,
including snow removal and sidewalk panel replacement along the west
side as identified in Attachment C.
6.6. Ownership and Maintenance of the Traffic Control Signal Systems, Accessible
Pedestrian System (APS)
6.6.1. Ownership and maintenance in Traffic Control Signal Agreement No.
89028 dated February 13, 1990, for the existing signal at Lexington
Avenue and County Road E will remain in full force and effect.
6.6.2. Ownership and maintenance in Traffic Control Signal Agreement No.
89029 dated February 13, 1990, for the existing signal at Lexington
Avenue and Grey Fox Road will remain in full force and effect.
6.6.3. Ownership and maintenance in Traffic Control Signal Agreement No.
89030 dated February 13, 1990, for the existing signal at Lexington
Avenue and Red Fox Road will remain in full force and effect.
6.6.4. Ownership and maintenance responsibilities the Traffic Control Signal
System at Lexington Avenue and Target Road is detailed in Agreements
PW2020-12R.
7. The City grants the County temporary construction permits over all City owned rights-
of-way and property within the limits of the Project for use during construction at no
cost to the County.
8. The City and County shall indemnify, defend, and hold each other harmless against
any and all liability, losses, costs, damages, expenses, claims, or actions, including
attorney’s fees, which the indemnified party, its officials, agents, or employees may
hereafter sustain, incur, or be required to pay, arising out of or by reason of any act or
omission of the indemnifying party, its officials, agents, or employees, in the execution,
performance, or failure to adequately perform the indemnifying party’s obligation
pursuant to this Agreement. Nothing in this Agreement shall constitute a waiver by the
County or the City of any statutory or common law immunities, limits, or exceptions on
liability.
9. This Agreement shall remain in full force and effect until terminated by mutual
agreement of the parties.
THE REMAINDER OF THIS PAGE IN INTENTIONALLY BLANK.
PUBW2020-10R Page 6 of 7
CITY OF ARDEN HILLS, MINNESOTA
By: _______________________________ Date:_______________________
Mayor
By: _______________________________ Date:_______________________
Director of Public Works
Approved as to Form:
By: _______________________________ Date: ______________________
City Attorney
Approved by the Office of Financial Services:
By: _______________________________ Date:______________________
PUBW2020-10R Page 7 of 7
RAMSEY COUNTY, MINNESOTA
_________________________________ Date: ____________________________
Ryan T. O’Connor, County Manager
Approval recommended:
_________________________________ Date: ____________________________
Ted Schoenecker, Director
Public Works Department
Approved as to form:
_________________________________ Date: ____________________________
Assistant County Attorney
TOFROMLOCATED ONMINNESOTA DEPARTMENT OF TRANSPORTATIONRAMSEY COUNTY PUBLIC WORKS DEPARTMENTCSAH 15 (COUNTY ROAD E)CSAH 51 (LEXINGTON AVENUE) TH 694SEC 26, TWP 30N, R 23WPLAN FOR: GRADING, AGGREGATE BASE, BITUMINOUS AND CONCRETE SURFACING, ADA IMPROVEMENTS, CONCRETEWALK, BITUMINOUS TRAIL, UTILITY IMPROVEMENTS, TRAFFIC SIGNALS, SIGNING, AND PAVEMENT MARKINGLEXINGTON AVENUE RECONSTRUCTIONRAMSEY COUNTY S.A.P. NO. 062-651-061CITY OF SHOREVIEW S.A.P. NO. 167-020-022CITY OF ARDEN HILLS S.A.P. NO. 187-020-024SEC 27, TWP 30N, R 23WSEC 35, TWP 30N, R 23WAttachment A - Project Location Map
52$':$<48$17,7<52$':$<&267672506(:(548$17,7<672506(:(5&26752$':$<48$17,7<52$':$<&267672506(:(548$17,7<672506(:(5&26752$':$<48$17,7<52$':$<&26752$':$<48$17,7<52$':$<&26748$17,7< &267 48$17,7< &267 $6%8,/7 /803680 02%,/,=$7,21 /803680 ),(/'2)),&(7<3('02',),(' ($&+ &/($5,1*$&5( *58%%,1* $&5( &/($5,1*75(( *58%%,1* 75(( 3$9(0(170$5.,1*5(029$/ /,1)7 3$9(0(170$5.,1*5(029$/ 64)7 5(029(3,3($3521 ($&+ 5(029(0$1+2/( ($&+ 5(029(*$7(9$/9( %2; ($&+ 5(029(+<'5$17 ($&+ 5(029('5$,1$*(6758&785( ($&+ 5(029(0$5.(5 ($&+ 5(029(6,*17<3(& ($&+ 5(029(6,*17<3(' ($&+ 5(029(/,*+7)281'$7,21 ($&+ 6$/9$*(7$1*(177(50,1$/ ($&+ 6$/9$*(/,*+767$1'$5' /80,1$,5( ($&+ 6$/9$*(6,*17<3(& ($&+ 6$/9$*(6,*17<3(' ($&+ 6$:,1*&21&5(7(3$9(0(17 )8//'(37+ /,1)7 6$:,1*%,73$9(0(17 )8//'(37+ /,1)7 5(029(:$7(50$,1 /,1)7 5(029(6(:(53,3( 67250 /,1)7 5(029(6(:(53,3( 6$1,7$5< /,1)7 5(029(&85% *877(5 /,1)7 5(029(5(7$,1,1*:$// /,1)7 5(029(&+$,1/,1.)(1&( /,1)7 5(029(:$7(56(59,&(3,3( /,1)7 6$/9$*(75$)),&%$55,(5 /,1)7 5(029(&21&5(7(0(',$1 64<' 5(029(&21&5(7(:$/. 64<' 5(029(&21&5(7('5,9(:$<3$9(0(17 64<' 5(029(&21&5(7(3$9(0(17 64<' 5(029(%,780,12863$9(0(17 64<' 5(029(%,780,1286:$/. 64)7 $%$1'21:$7(50$,1 /,1)7 *(27(;7,/()$%5,&7<3( 64<' +$8/ ',6326(2)&217$0,1$7('0$7(5,$/ 3 &8<' (;&$9$7,21&20021 3 &8<' (;&$9$7,2108&. &8<' (;&$9$7,2168%*5$'( 3 &8<' 6(/(&7*5$18/$5(0%$1.0(17 &9 3 &8<' &20021(0%$1.0(17 &9 3 &8<' &20021/$%25(56 +285 75$&72502817('%$&.+2( +285 675((76:((3(5 :,7+3,&.83%5220 +285 :$7(50*$//21 $**5(*$7(%$6( &9 &/$66 3 &8<' %,780,12863$7&+63(&,$/ 64<' 0,//%,780,1286685)$&( 64<' '2:(/%$5 ($&+ &21&5(7(3$9(0(17 64<' 6833/(0(17$/3$9(0(175(,1)25&(0(17 3281' '5,// *52875(,1)%$5 (32;<&2$7(' ($&+ %,780,12860$7(5,$/)257$&.&2$7 *$//21 7<3(63 :($5,1*&2856(0,; % 721 7<3(63121:($5&2856(0,; % 721 7<3(63:($5,1*&2856(0,; ) 721 (;3$16,21-2,176'(6,*1(+ /,1)7 3/$67,&62,/6&$3 &9 &8<' 6$1'%$&.),// &8<' 5&3,3($3521 ($&+ 5&3,3($3521 ($&+ 3(5)3(3,3('5$,1 /,1)7 3(5)3(3,3('5$,1 /,1)7 39&3,3(6(:(5 /,1)7 5&3,3(6(:(5'(6&/9 /,1)7 5&3,3(6(:(5'(6&/9 /,1)7 5&3,3(6(:(5'(6&/9 /,1)7 5&3,3(6(:(5'(6&/9 /,1)7 6$1,7$5<6(:(56<67(0 /803680 &211(&772(;,67,1*6$1,7$5<6(:(5 ($&+ &211(&772(;,67,1*672506(:(5 ($&+ 5$06(<&2817<6$3&216758&7,21&267(67,0$7(&216758&7,213/$16,7(012'(6&5,37,21 81,76&6$+1213$57,&,3$7,1*/(;,1*721$9(18(5(&216758&7,216$3 &6$+ 63 7+ 81,7&267727$/(67,0$7(48$17,7< &26701'2763 $ &,7<2)6+25(9,(:6$3&,7<2)$5'(1+,//66$3&6$+3$57,&,3$7,1*&,7<2)6+25(9,(: &,7<2)$5'(1+,//6Attachment B - Engineer's Estimate
52$':$<48$17,7<52$':$<&267672506(:(548$17,7<672506(:(5&26752$':$<48$17,7<52$':$<&267672506(:(548$17,7<672506(:(5&26752$':$<48$17,7<52$':$<&26752$':$<48$17,7<52$':$<&26748$17,7< &267 48$17,7< &2675$06(<&2817<6$3&216758&7,21&267(67,0$7(&216758&7,213/$16,7(012'(6&5,37,21 81,76&6$+1213$57,&,3$7,1*/(;,1*721$9(18(5(&216758&7,216$3 &6$+ 63 7+ 81,7&267727$/(67,0$7(48$17,7< &26701'2763 $ &,7<2)6+25(9,(:6$3&,7<2)$5'(1+,//66$3&6$+3$57,&,3$7,1*&,7<2)6+25(9,(: &,7<2)$5'(1+,//6 &211(&7,172(;,67,1*'5$,1$*(6758&785( ($&+ &211(&772(;,67,1*6$1,7$5<6(:(56(5 ($&+ 67((/&$6,1*3,3( -$&.(' /,1)7 7(0325$5<:$7(56(59,&( /803680 &211(&772(;,67,1*:$7(50$,1 ($&+ &211(&772(;,67,1*:$7(56(59,&( ($&+ +<'5$17($&+ $'-8679$/9(%2;:$7(5 ($&+ &25325$7,216723 ($&+ *$7(9$/9( %2; ($&+ *$7(9$/9( %2; ($&+ *$7(9$/9( %2; ($&+ 7<3(.&233(53,3( /,1)7 :$7(50$,1'8&7,/(,521&/ /,1)7 :$7(50$,1'8&7,/(,521&/ /,1)7 :$7(50$,1'8&7,/(,521&/ /,1)7 :$7(50$,1+'3( /,1)7 :$7(50$,1+'3( ',5(&7,21$/'5,//(' /,1)7 39&:$7(50$,1 /,1)7 :$7(50$,1,168/$7,21 64<' :$7(50$,1),77,1*6 3281' &$67,1*$66(0%/< ($&+ $'-867)5$0( 5,1*&$67,1* ($&+ &2167'5$,1$*(6758&785('(6,*1* /,1)7 &2167'5$,1$*(6758&785('(6,*1+ /,1)7 &2167'5$,1$*(6758&785('(6,*16' /,1)7 &2167'5$,1$*(6758&785('(6,*163(&,$/ /,1)7 &2167'5$,1$*(6758&785('(6 /,1)7 &2167'5$,1$*(6758&785('(6 /,1)7 &2167'5$,1$*(6758&785('(6 /,1)7 &2167'5$,1$*(6758&785('(6 /,1)7 &2167'5$,1$*(6758&785('(6 /,1)7 &2167'5$,1$*(6758&785('(6 /,1)7 5(&216758&7'5$,1$*(6758&785( /,1)7 ,1),/75$7,21),/75$7,216<67(0 /803680 &216758&7&21752/6758&785( ($&+ *(27(;7,/(),/7(57<3( 64<' 5$1'205,35$3&/$66,, &8<' &21&5(7(:$/. 64)7 &21&5(7(:$/. 64)7 &21&5(7(&85% *877(5'(6,*1% /,1)7 &21&5(7(&85% *877(5'(6,*1% /,1)7 &21&5(7(&85% *877(5'(6,*1% /,1)7 &21&5(7(&85% *877(5'(6,*1% /,1)7 &21&5(7('5,9(:$<3$9(0(17 64<' 7581&$7(''20(6 64)7 3257$%/(35(&$67&21&%$55,(5'(6 /,1)7 /,*+7)281'$7,21'(6,*163(&,$/ ($&+ ,167$///,*+732/( ($&+ ,167$//75$)),&%$55,(5'(6,*1% /,1)7 ,167$//7$1*(177(50,1$/ ($&+ :,5()(1&('(6,*1 /,1)7 :,5()(1&('(6,*19 /,1)7 75$)),&&21752/683(59,625 /803680 75$)),&&21752/ /803680 $/7(51$7(3('(675,$15287( /803680 )/$**(5+285 32/,&(2)),&(5 +285 7(0325$5<,03$&7$77(18$725 $66(0%/< ,167$//6,*17<3(& ($&+ ,167$//6,*17<3(' ($&+ 2%-(&70$5.(57<3(; ($&+ 2%-(&70$5.(57<3(; ($&+ 2%-(&70$5.(57<3(; ($&+ 6,*17<3(& 64)7 (0(5*(1&<9(+,&/(35((037,216<67(0% /803680 (0(5*(1&<9(+,&/(35((037,216<67(0& /803680 (0(5*(1&<9(+,&/(35((037,216<67(0' /803680 (0(5*(1&<9(+,&/(35((037,216<67(0( /803680 (0(5*(1&<9(+,&/(35((037,216<67(0) /803680 75$)),&&21752/,17(5&211(&7 /803680 75$)),&&21752/6,*1$/6<67(0% 6<67(0 75$)),&&21752/6,*1$/6<67(0& 6<67(0 75$)),&&21752/6,*1$/6<67(0' 6<67(0 5(9,6(6,*1$/6<67(0$ 6<67(0 5(9,6(6,*1$/6<67(0( 6<67(0 5(9,6(6,*1$/6<67(0) 6<67(0 7(0325$5<6,*1$/6<67(0$ 6<67(0 7(0325$5<6,*1$/6<67(0% 6<67(0 7(0325$5<6,*1$/6<67(0' 6<67(0 7(0325$5<6,*1$/6<67(0( 6<67(0 Attachment B - Engineer's Estimate
52$':$<48$17,7<52$':$<&267672506(:(548$17,7<672506(:(5&26752$':$<48$17,7<52$':$<&267672506(:(548$17,7<672506(:(5&26752$':$<48$17,7<52$':$<&26752$':$<48$17,7<52$':$<&26748$17,7< &267 48$17,7< &2675$06(<&2817<6$3&216758&7,21&267(67,0$7(&216758&7,213/$16,7(012'(6&5,37,21 81,76&6$+1213$57,&,3$7,1*/(;,1*721$9(18(5(&216758&7,216$3 &6$+ 63 7+ 81,7&267727$/(67,0$7(48$17,7< &26701'2763 $ &,7<2)6+25(9,(:6$3&,7<2)$5'(1+,//66$3&6$+3$57,&,3$7,1*&,7<2)6+25(9,(: &,7<2)$5'(1+,//6 *(27(;7,/(:(('%$55,(5)$%5,& 64<' 67$%,/,=('&216758&7,21(;,7 /803680 (526,21&21752/683(59,625 /803680 67250'5$,1,1/(73527(&7,21 ($&+ 6,/7)(1&(7<3(06 /,1)7 6(',0(17&21752//2*7<3(:22'),%(5 /,1)7 )(57,/,=(57<3( 3281' )(57,/,=(57<3( 3281' 62'',1*7<3(6$/772/(5$17 64<' 6((',1*$&5( 6(('0,;785( 3281' 6(('0,;785( 3281' +<'5$8/,&67$%,/,=('),%(50$75,; 3281' 52//('(526,2135(9(17,21&$7(*25< 64<' /$1'6&$3(52&. &8<' 5(029$%/(35()2503$9(0(170$5.,1*7$3( /,1)7 62/,'/,1(3$,17 :5 /,1)7 62/,'/,1(3$,17 :5 /,1)7 '277('/,1(3$,17 :5 /,1)7 '%/(62/,'/,1(3$,17 :5 /,1)7 62/,'/,1(08/7,&203*5,1 :5 /,1)7 62/,'/,1(08/7,&203*5,1 :5 /,1)7 62/,'/,1(08/7,&203*5,1 :5 /,1)7 %52.(1/,1(08/7,&203*5,1 :5 /,1)7 '277('/,1(08/7,&203*5,1 :5 /,1)7 '277('/,1(08/7,&203*5,1 :5 /,1)7 '%/(62/,'/,1(08/7,&203*5,1 :5 /,1)7 62/,'/,1(35()7$3(*5,1 :5 &217 /,1)7 62/,'/,1(35()7$3(*5,1 :5 &217 /,1)7 %52.(1/,1(35()7$3(*5,1 :5 &217 /,1)7 '277('/,1(35()7$3(*5,1 :5 &217 /,1)7 3$97066*35()7+(502*5,1 64)7 &5266:$/.35()7+(502*5,1 64)7 127(6 3 '(127(63/$148$17,7<,7(0 $ &223(5$7,9($*5((0(17 (;,67,1*7$1*(177(50,1$/,6(,7+(5(73/86256.7 )25$//6:((3,1*$6',5(&7('%<7+((1*,1((5,1&/8'(66:((3(57,0(21/<$1''2(6127,1&/8'(7,0(7275$1632576:((3(572$1')5206,7( %<3$663803,1*6<67(0)2586('85,1*6$1,7$5<6(:(5,167$//$7,21 3,3(%8567,1*,167$//$7,21 6$1,7$5<6(:(5$1':$7(50$,1,168/7$7,21$61(('('/2&$7,216$1',167$//$7,21:,//%(',5(&7('%<7+((1*,1((5 ,1&/8'(648$17,7<)25672506(:(5$1'6$1,7$5<6(:(5 6$1,7$5<0$1+2/(66((&,7<2)6+25(9,(:67$1'$5'3/$7(6$1 &216,6762)7:2/,)762)7<3(63:($5,1*&2856( 63:(%% 29(5$0,1,0802)&/$66$**5(*$7(%$6( &216758&7,21727$/ Attachment B - Engineer's Estimate
AttachmentBCostSummaryandEngineer'sEstimateLexingtonAvenueReconstructionCountyRoadEtoIͲ694Construction12% 12%Construction10% 10%Allotheritems DesignEng ConstructionEng Other Signals SignalDesignEng SignalConstEng ProjectSubtotals SAP/SP Agreement#RamseyCountyRoadway 7,152,065.00$858,247.80$858,247.80$774,250.00$77,425.00$77,425.00$9,797,660.60$062Ͳ651Ͳ061 PW2020Ͳ10R,PWͲ2020Ͳ11RStormSewer 730,215.00$87,625.80$87,625.80$905,466.60$062Ͳ651Ͳ061 PW2020Ͳ10R,PWͲ2020Ͳ11RTotal 7,882,280.00$945,873.60$945,873.60$774,250.00$77,425.00$77,425.00$10,703,127.20$CityofArdenHillsRoadway 39,180.00$4,701.60$4,701.60$148,625.00$14,862.50$14,862.50$226,933.20$187Ͳ020Ͳ024 PW2020Ͳ10RnewTargetRoadsignal140,000.00$14,000.00$14,000.00$168,000.00$187Ͳ020Ͳ024 PW2020Ͳ10R,PW2020Ͳ12RNonͲparticipating 272,460.00$32,695.20$32,695.20$337,850.40$PW2020Ͳ10RTotal 311,640.00$37,396.80$37,396.80$288,625.00$28,862.50$28,862.50$732,783.60$CityofShoreviewRoadway 18,450.00$2,214.00$2,214.00$148,625.00$14,862.50$14,862.50$201,228.00$167Ͳ020Ͳ022 PW2020Ͳ11RnewTargetRoadsignal140,000.00$14,000.00$14,000.00$168,000.00$167Ͳ020Ͳ022 PW2020Ͳ10R,PW2020Ͳ12RNonͲparticipating 552,710.00$66,325.20$66,325.20$685,360.40$PW2020Ͳ11RRedFoxsalvagecabinetcredit (30,000.00)$(30,000.00)$PW2020Ͳ11RTotal 571,160.00$68,539.20$68,539.20$(30,000.00)$288,625.00$28,862.50$28,862.50$1,024,588.40$StateRoadway 895.00$ Ͳ$ Ͳ$ Ͳ$895.00$6285Ͳ165 MnDOTCoͲopAgr10444358StormSewer 20,500.00$20,500.00$6285Ͳ165 MnDOTCoͲopAgr10444358Total 21,395.00$ Ͳ$ Ͳ$ Ͳ$ Ͳ$ Ͳ$ Ͳ$21,395.00$Projectsubtotals 8,786,475.00$1,051,809.60$1,051,809.60$(30,000.00)$1,351,500.00$135,150.00$135,150.00$12,481,894.20$Constructionitems: 10,137,975.00$DesignEngineering: 1,186,959.60$ConstructionEngineering: 1,186,959.60$12,511,894.20$Attachment B - Engineer's Estimate
COUNTY ROAD E ShoreviewArden HillsAttachment C - Sidewalk/Trail Ownership
ShoreviewArden HillsAttachment C - Sidewalk/Trail Ownership
ShoreviewArden HillsAttachment C - Sidewalk/Trail Ownership
ShoreviewArden HillsAttachment C - Sidewalk/Trail Ownership
ShoreviewArden HillsAttachment C - Sidewalk/Trail Ownership
ShoreviewArden HillsAttachment C - Sidewalk/Trail Ownership
ShoreviewArden HillsAttachment C - Sidewalk/Trail Ownership
ShoreviewArden HillsAttachment C - Sidewalk/Trail Ownership
ShoreviewArden HillsAttachment C - Sidewalk/Trail Ownership
LEXINGTON AVENUE NCOUNTY ROAD E ShoreviewArden HillsRamsey CountyAttachment D -Storm Sewer Ownership
LEXINGTON AVENUE NRamsey CountyArden HillsShoreviewAttachment D -Storm Sewer Ownership
GREY F
O
X
R
D
ISLAND LAKE
AVELEXINGTON AVENUE NENEEENENENENENENNUUNNEEEEEEEENENRamsey CountyArden HillsShoreviewAttachment D -Storm Sewer Ownership
LEXINGTON AVENUE NE NNNNNNNNNEENNRamsey CountyArden HillsShoreviewAttachment D -Storm Sewer Ownership
RED FOX RDLEXINGTON AVENUE NONOR Ramsey CountyArden HillsShoreviewAttachment D -Storm Sewer Ownership
LEXINGTON AVENUE NRamsey CountyArden HillsShoreviewAttachment D -Storm Sewer Ownership
GREY FOX RDLEXINGTON AVENUE NENEEENENENENENENEEEEEEEENUUNNENRamsey CountyArden HillsShoreviewAttachment D -Storm Sewer Ownership
LEXINGTON AVENUE NTARGET RDE NNNNNNNEENNNNRamsey CountyArden HillsShoreviewAttachment D -Storm Sewer Ownership
RED FOX RDLEXINGTON AVENUE NOONRRamsey CountyArden HillsShoreviewAttachment D -Storm Sewer Ownership
Ramsey CountyArden HillsShoreviewAttachment D -Storm Sewer Ownership
APPENDIX A Ramsey County Public Works Cost Participation Policy Approved May 28, 2013 The intent of Ramsey County's Public Works Cost Participation Policy is to equitably distribute the cost of construction and major maintenance projects between the County and its partner communities. The policy recognizes that projects undertaken by the County should benefit the County and provide local benefits to the communities in which they are completed. The policy also defines the County's contributions to locally-initiated projects. All County cost contributions are subject to project feasibility and availability of funding. The policy, as amended on May 28, 2013, reflects Ramsey County's commitment to develop a safe, effective, multimodal transportation system for users of all abilities and incomes. It is upon that foundation the Public Works Department will work with partnering agencies to ensure investments in construction and major maintenance accommodate an appropriate mix of motorized and non-motorized travel options. County cost participation levels have been selectively increased in recognition of the growing importance of integrating pedestrian, bicycle, transit and American Disabilities Act (ADA) features into transportation planning and implementation. Amended policy provisions also remove former provisions which identified differing cost participation levels when federal funds have been secured. In the event unique design considerations or project impacts are identified, the Director of Public Works may negotiate mutually beneficial deviations from this policy, subject to review and approval of the County Board.
Department of Public Works Cost Participation PolicyRamsey County Public Works Cost Participation Policy for the Reconstruction and Major Maintenance of County Roads and County State Aid Highways ITEM:COUNTY SHARE:NOTES:Right of Way 50% County cost participation on right of way acquisition may be reduced or eliminated where the acquisition is specifically for detached trails, aesthetics, or special design elements requested by municipalities or other project partners. County participation on right of way acquisition applies only to construction projects and shall be 0% for maintenance projects, except where additional right of way is required to accommodate improvements within the curb or shoulder line. Removals100% Travel Lanes100%Parking Lanes 25% 100% in cities under 5,000 population or in White Bear Township. 100% on maintenance pavement preservation projects.
Shoulders100% 100% of the width required to meet State Aid design standards. 100% in cities under 5,000 population or in White Bear Township. 100% on maintenance pavement preservation projects. 50% outside of the required width. ITEM: COUNTY SHARE: NOTES: Concrete Curb & Gutter (new) 25% Concrete Curb & Gutter (replacement) 100% 100% if in serviceable condition, as determined by the County Engineer; otherwise negotiable. 100% of curb and gutter as part of median construction required for traffic channelization or to serve as a pedestrian refuge. Storm Sewer % Eligible for State Aid Culverts100%Water Main Modification 100% 100%, if required for construction. 0% on betterments. Sanitary Sewer Modification 100% 100%, if required for construction. 0% on betterments
Private Utility Relocation 0% Traffic Signals 100% of County Legs Traffic Signal construction is addressed in a separate policy (County Board Resolution 81-1001). Electrical power shall be paid by the municipality. ITEM: COUNTY SHARE: NOTES: Roundabouts 100% of County Legs Retaining Walls50% 50% when retaining walls are constructed in lieu of right of way acquisition or to mitigate impacts; by negotiation when necessitated by design parameters. Grading Outside of Curb 100% 100% of area required for road construction. 50% of grading required specifically for sidewalks, trails, or other amenities. Medians 100% 100% of a standard concrete median design, including curb and gutter; municipalities shall pay for the additional cost of any decorative or aesthetic treatments. Sidewalks (new)50% Includes grading, aggregate base, surfacing, and pedestrian ramps.
Sidewalks (replacement) 100% 100% if in serviceable condition, as determined by the County Engineer; otherwise negotiable. Bituminous Trail (new) 50% Includes grading, aggregate base, surfacing, and pedestrian ramps. Bituminous Trail (replacement) 100% 100% if in serviceable condition, as determined by the County Engineer; otherwise negotiable.
ITEM:COUNTY SHARE:NOTES:Trail/Sidewalk Grade Separation 0% to 50%, by negotiation Bridge or underpass construction. Street Lighting 0% Street Lighting as part of a traffic signal shall be paid 100% by County. Electrical power shall be paid by the municipality. Replacement Trees 100% 100%, if 1:1 replacement; 50%, if greater than 1:1 Fence 100% 100% if serviceable; 0% if in County R/W Turf Restoration 100% Amenities and Aesthetics 0% Special surface treatments, ground covers, or plantings, ornamental railings, etc. Driveway Replacement 100% Stormwater Treatment % eligible for State Aid Maintenance shall be based on contributing flows.
ITEM:COUNTY SHARE:NOTES:Preliminary/Design Engineering % of Participation Construction Engineering % of Participation
All County participation is subject to the availability of funds. On Federal Aid Projects, the federal funds shall be applied to all eligible items before cost participation is calculated. Federal participation is typically 50-80% of the total project cost.Right of Way (ROW) acquisition continues to grow in cost and complexity. Setting the County Cost share at 50% is intended to make the County an equal partner with the municipality(s), regardless of funding source(s) secured for a project. Early creation of a cooperative partnership helps ensure project scoping and alternatives analysis are comprehensive and consider all benefits and costs -- including right of way cost and impacts. Joint efforts can also identify specific locations where extraordinary ROW impacts are likely. In those cases, the County and City(s) can revisit available options or consider appropriate design changes. Timely recognition of unavoidable impacts can provide additional time for all parties to secure their respective funding sources. Redevelopment and/or future land use changes may also provide an opportunity to reduce conflicts with programmed improvements. Individual parcels which present exceptional challenges may justify an unequal distribution of City/County cost shares for consideration and approval of the County Board. Retaining Walls are generally constructed to reduce right of way impacts or to protect environmental resources such as wetlands or wooded areas. County cost participation will be at the 50% level for those wall installations similar to ROW cost participation. In situations where wall options are locally preferred or part of a community's aesthetic design goals, County participation will be reduced or eliminated. Resulting County contributions will be limited to benefits reducing impacts to adjoining properties or environmental resources. Trail/Sidewalk Grade Separations are desirable bike and pedestrian features but can be cost prohibitive in many settings. ADA compliance and mitigating access/safety issues often add substantial construction costs to otherwise straightforward structures - particularly in locations where space is limited. Design options can also vary from simple box culvert underpasses to elaborate bridge structures. The intent of a negotiated cost participation level of 0-50% is an acknowledgement of the enormous range in costs that may be proposed. It is important County participation adhere to sound benefit/cost considerations. County participation levels may also consider the availability of federal or other outside funding sources that materially reduce County and local shares.
Page 1 of 2
CONSENT ITEM – 6E
MEMORANDUM
DATE: November 23, 2020
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Todd Blomstrom, Public Works Director/City Engineer
SUBJECT: Traffic Control Signal Agreement for Lexington Avenue
Budgeted Amount: Actual Amount: Funding Source:
$187,000.00 $187,000.00 Special Assessments (per Cooperative Agreement)
Council Should Consider
The City Council is requested to consider approval of an Agreement for Maintenance of Traffic
Control Signals and EVP System with Ramsey County and the City of Shoreview for installation of
a traffic signal and emergency vehicle pre-emption (EVP) system on Lexington Avenue at Target
Road.
Background/Discussion
The City Council recently reviewed the proposed Agreement for Maintenance of Traffic Control
Signals and EVP System at the work session on November 16, 2020. The agreement defines
ownership, maintenance, and on-going cost participation for installation of the proposed new traffic
signal on Lexington Avenue at Target Road as part of the Lexington Avenue Improvement project.
The new traffic signal would provide controlled access to the proposed third phase of the Lexington
Station Development site. A copy of the proposed signal agreement is provided in Attachment A.
The 2013 Master Planned Unit Development (PUD) agreement for the Lexington Station
commercial site includes access and cost participation requirements related to the proposed Target
Road traffic signal. The master PUD agreement states that full development of the Lexington Station
commercial property will include a new access driveway aligned with Target Road to replace the
current access point along Lexington Avenue. The new access is required to include the proposed
traffic signal at Target Road based on a completed traffic study. The master PUD agreement further
requires the developer of the Lexington Station site to pay for or accept an assessment against the
project property for the cost of the access improvements, including the traffic signal.
Page 2 of 2
The developer for Lexington Station Phase 3 is currently working with the property owners of the
Arby’s site and the Big O Tires site to determine if they wish to gain access to the future Target
Road signalized intersection through a shared access agreement and participate in the project costs.
The three other traffic signals along Lexington Avenue at County Road E, Grey Fox Road and Red
Fox Road would continue to be governed by the existing signal agreements approved in 1990.
The City Attorney has reviewed the proposed Agreement for Maintenance of Traffic Control Signals
and EVP System document. Staff recommends approval of the agreement.
Budget Impact
The total estimated cost share of the Target Road signal for the City of Arden Hills is $187,000. The
County’s engineering consultant is preparing a feasibility report for the Target Road signal to assist
the cities of Arden Hills and Shoreview with the special assessment process for signal costs. The
feasibility report will be presented to the City Council upon completion.
Attachments
Attachment A: Agreement for Maintenance of Traffic Control Signals and EVP System
Attachment B: Master PUD Agreement for Lexington Station
PUBW2020-12R
Page 1 of 5
AGREEMENT FOR MAINTENANCE
OF TRAFFIC CONTROL SIGNALS AND EVP SYSTEM
AGREEMENT NO. PUBW2020-12R
THIS AGREEMENT is, between the County of Ramsey, hereinafter referred to as the “County”, and
the City of Arden Hills, hereinafter referred to as “Arden Hills”, and the City of Shoreview, hereinafter
referred to as a “Shoreview”;
WITNESSETH:
WHEREAS, the County has determined that there is justification and it is in the public’s best interest
to construct a traffic control signals with street lights and install emergency vehicle pre-emption on
Lexington Avenue (County State Aid Highway No. 51) at Target Road;
WHEREAS, the Arden Hills and Shoreview requested and the County agrees to provide an
Emergency Vehicle Pre-emption System, hereinafter referred to as the “EVP System” as a part of said traffic
control signals with street lights in accordance with the terms and conditions hereinafter set forth; and
WHEREAS, the County will be responsible for construction of the traffic control signals with street
lights, signs, and emergency vehicle pre-emption at its costs and expense, and
WHEREAS, the County, Arden Hills and Shoreview will participate in the cost, maintenance and
operation of said traffic control signals with street lights, interconnect, signs and EVP system as hereinafter
set forth; and
NOW, THEREFORE, IT IS AGREED:
1.The County shall install or cause the installation of said traffic control signal with streetlights, signs,
interconnect and EVP system in accordance with the plans and specifications for State Aid Project
No. 062-651-061 as an element of the Reconstruction of County State Aid Highway 51 (Lexington
Avenue) between County State Aid Highway 15 (County Road E) and Interstate Highway 694.
2.The County intends to install or cause the installation of said traffic control signal system to
substantial completion by October 31, 2022. Should the County be unable to complete the
installation of said signal system at said time, the County will allow Arden Hills the ability to install
or cause the installation of a signal system given that the following conditions can be met to the
County’s satisfaction.
a)Access is managed along Lexington Ave from Red Fox Rd to Grey Fox Rd in a manner matching
the plans for State Aid Project No. 062-651-061 for the safe operations of said signal.
b)A western leg connection is constructed at Target Rd to commercial development to meet
warrants for installing a signal.
c)The plans and specifications for the signal is approved by the County Traffic Engineer.
3.Agreements PW2020-10R and PW2020-11R detail the cooperative construction cost responsibilities
of said traffic control signal.
PUBW2020-12R
Page 2 of 5
4. Arden Hills and Shoreview shall jointly be responsible for the installation of an adequate electrical
power supply to the service pad including any necessary extensions of power lines at Lexington
Avenue and Target Road.
5. Upon completion of the traffic control signals with streetlights, signs, interconnect, and EVP
system, and in accordance with the Policy for Lighting Ramsey County Roadways, Ramsey County
Board Resolution 78-1394, Arden Hills and Shoreview shall jointly be responsible to provide power
and pay energy costs of the signal and integral streetlight. Shoreview shall receive the monthly
electrical bill and invoice Arden Hills for 50 percent of the cost.
6. Upon completion of the project, the County shall maintain and keep in repair the traffic control
signal and interconnect, including relamping, cleaning, and all signs associated with the traffic
signal at its cost and expense.
7. The County shall maintain and keep in repair the center medians on Lexington Avenue at its own
cost and expense.
8. All timing and related adjustments of the traffic control signal shall be determined by the County
through its Traffic Engineer, and no changes shall be made to these adjustments without the
approval of the County.
9. The EVP system shall be operated, maintained, revised or removed in accordance with the
following conditions and requirements:
a) All modifications, revisions and maintenance of the EVP System considered necessary or
desirable for any reason, shall be done by the County’s forces, or, upon concurrence in writing
by the County’s Traffic Engineer, may be done by others all at the cost and expense of the
respective party (Arden Hills or Shoreview).
b) Emitter units may be installed and used only on vehicles responding to an emergency as
defined in Minnesota Statutes Chapter 169.01, Subdivision 5 with 169.03.
c) Each respective party shall maintain and require others using the EVP System to maintain a log
showing the date, time and type of emergency for each time the traffic signal covered hereby is
actuated and controlled by the EVP System. Malfunction of the EVP System shall be reported
to the County immediately.
d) All maintenance of the EVP System shall be performed by the County. Arden Hills and
Shoreview shall be equally be responsible for actual cost thereof. The County shall submit an
invoice to Shoreview annually, listing all labor, equipment, materials and overhead used to
maintain the EVP System and Shoreview shall invoice Arden Hills for 50 percent of the cost.
Labor cost and overhead and equipment costs will be at the established rates paid by Ramsey
County at the time the work is performed, and material costs will be invoiced at the actual cost
thereof to Ramsey County. Twenty-five percent (25%) of these costs will be added to the
invoice, to cover the County’s cost for supervision and administration, in accordance with the
policy for Traffic Control Signal Systems, County Board Resolution 81-1001. Shoreview shall
promptly pay Ramsey County the full amount due.
e) In the event said EVP System or components are, in the opinion of the County, being misused
or the conditions set forth in Paragraph B above are violated, and such issue or violation
continues after receipt by said party of written notice thereof from the County, the County
PUBW2020-12R
Page 3 of 5
shall remove the EVP System. Upon removal of the EVP System pursuant to this paragraph, the
field wiring, cabinet wiring and other components shall become the property of the County. All
infrared detector heads and indicator lamps mounted external to the traffic signal cabinet will
be returned to the appropriate party. The detector receiver and any other assembly located in
the control signal cabinet, which if removed will not affect the traffic control signal operation,
will be returned to the appropriate party.
f) All timing of said EVP System shall be determined by the County, through its Traffic Engineer.
g) Except for the negligent acts of the County, its agents, and employees engaged in the
maintenance work, Arden Hills and Shoreview shall indemnify, defend, and hold the County
harmless against any and all liability, losses, costs, damages, expenses, claims, or actions,
including attorney’s fees, which the County, its officials, agents, or employees may hereafter
sustain, incur, or be required to pay, arising out of or by reason of the use or operation of the
EVP.
10. Any and all persons engaged in the maintenance work to be performed by the County shall not be
considered employees of Arden Hills or Shoreview, and any and all claims that may arise under the
Worker’s Compensation Act of this State on behalf of those employees so engaged, and any and all
claims made by any third party as a consequence of any negligent act or omission on the party of
those employees so engaged on any of the work contemplated herein shall not be the obligation
and responsibility of Arden Hills or Shoreview.
11. Arden Hills, Shoreview and the County shall indemnify, defend and hold each other harmless
against any and all liability, losses, costs, damages, expenses, claims, or actions, including
attorney’s fees, which the indemnified party, its officials, agents, or employees may hereafter
sustain, incur, or be required to pay, arising out of or by reason of any act or omission of the
indemnifying party, its officials, agents or employees, in the execution, performance, or failure to
adequately perform the indemnifying party’s obligation pursuant to this Agreement. Nothing in
this Agreement shall constitute a waiver by Arden Hills, Shoreview or the County of any statutory
or common law immunities, limits, or exceptions on liability.
12. NOTICES
All notices or demands given or required to be given hereunder shall be in writing and shall be sent
by certified or registered mail, return receipt requested, postage prepaid, addressed to the
intended recipient’s address or addresses below set forth or at such other address or addresses as
the intended recipient may have theretofore specified in a written notice to send given in
accordance with the requirements of this paragraph. Any such notice so given shall be deemed
given on the day of deposit in the United States mail, and if sent as aforesaid shall be effective
whether or not received by the addressee.
PUBW2020-12R
Page 4 of 5
For City:
Public Works Director and City Engineer
City of Arden hills
1245 West Highway 96
Arden Hills, MN 55112
For County
Director of Public Works and County Engineer
Ramsey County – Department of Public Works
1425 Paul Kirkwold Drive
Arden hills, MN 55112
For City:
Public Works Director and City Engineer
City of Shoreview
4600 Victoria Street North
Shoreview, MN 55126
PUBW2020-12R
Page 5 of 5
IN WITNESS WHEREOF, the parties have hereunto affixed their signatures.
CITY OF ARDEN HILLS, MINNESOTA
In presence of By: _______________________________
__________________________________ Its: _______________________________
__________________________________ By: _______________________________
Its: _______________________________
Date: _______________________________
CITY OF SHOREVIEW, MINNESOTA
In presence of By: _______________________________
__________________________________ Its: _______________________________
__________________________________ By: _______________________________
Its: _______________________________
Date: _______________________________
COUNTY OF RAMSEY
Recommended for approval:
________________________________ By: ________________________________
Ted Schoenecker, P.E. Chairperson
Director and County Engineer, Board of Ramsey County Commissioners
Ramsey County
Public Works Department
Approved as to Form: Attest:
________________________________ By: ________________________________
Assistant Ramsey County Attorney Chief Clerk – Ramsey County Board
Date: ___________________________ Date: ________________________
CONSENT ITEM – 6F
City of Arden Hills
City Council Meeting for November 23, 2020
P:\Admin\Council\Agendas & Packet Information\2020\11-23-20-R\Mike\PC 20-003 Ecko Estate DA
Page 1 of 1
MEMORANDUM
DATE: November 23, 2020
TO: Honorable Mayor and City Council Members
Dave Perrault, City Administrator
FROM: Mike Mrosla, Community Development Manager/City Planner
SUBJECT: Planning Case # 20-003
Applicant: Barry O’Meara
Property Location: 3246 New Brighton Road
Request: Development Contract for Ecko Estates
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider the Following:
Motion to approve the Development Agreement with Barry O’Meara, based on the City Council
approval of Planning Case 20-003 on June 22, 2020 and Final Plat on September 28, 2020.
Background/Summary
At their June 22, 2020 Regular Meeting, the City Council reviewed a Variance and Preliminary
Plat request for the Subject Property. The Applicant submitted a land use application to subdivide
the Subject Property into 4 single family lots with a reduced minimum lot width of 81.75 feet.
However, the zoning ordinance requires a minimum of eighty-five (85) feet in the R-2 district. The
Council voted 3-2 to approve the Variance and Preliminary Plat request. At its September 28,
2020 meeting the City Council approved the Final Plat for the subject property.
The City Attorney has prepared the Agreement and the document has been reviewed by staff and
the developer (Attachment A).
Budget Impact
NA
Attachments
A. Development Contract for Ecko Estates
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(reserved for recording information)
DEVELOPMENT CONTRACT
(Developer Installed Improvements)
ECKO ESTATES
(PC #20-003)
This DEVELOPMENT CONTRACT (“Contract”) is dated effective November 23, 2020, and
is entered into by and between the CITY OF ARDEN HILLS, a Minnesota statutory city (“City”) and
B. O’MEARA CONSTRUCTION, INC., a Minnesota corporation (the “Owner” and “Developer”).
1. REQUEST FOR PLAT APPROVAL. The Developer submitted a completed
application on the 22nd day of May, 2020, requesting the City to approve a variance and accompanying
plat for ECKO ESTATES (referred to in this Contract as the "plat" or “development”). The land is
situated in the County of Ramsey, State of Minnesota, and is legally described on Exhibit A attached
hereto (the “Subject Property”) and is approximately 3.12 acres. The Developer will remove the existing
vacant fire station and then subdivide the property into four (4) single family detached residential lots.
The Developer is also seeking City approval for a variance to reduce the minimum lot width of the
replatted lots from the ordinance requirement of 85 feet to 81.75 feet. The Subject Property is located
in the R-2 Single and Two-Family Residential District.
2. CONDITIONS OF PLAT APPROVAL. On the 28th day of September, 2020, the
Arden Hills City Council approved the plat on condition that the Developer enter into this Contract,
furnish the security required by it; and record the plat and this Contract with the Ramsey County
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Recorder within 60 days of the City Council’s approval of the Final Plat and provide the City with a
recorded copy.
3. CITY COUNCIL REVIEW. On the 22nd day of June, 2020, the City Council reviewed
the application at a public hearing, the reports and recommendations of the City’s staff and consultants,
the reports and requests of the Developer, and has approved the Preliminary and Variance, and, all
subject to the terms and conditions contained herein.
4. TERMS AND CONDITIONS. In consideration of the City’s development approvals,
in compliance with the City’s development regulations, and in consideration of the undertakings
expressed herein, the parties agree:
A. Preliminary and Final Plat, and Variance:
1. The project shall be completed in accordance with the submitted plans as amended by the
conditions of approval. Any significant changes to these plans, as determined by the City
Planner, shall require review and approval by the Planning Commission and City Council.
2. The applicant shall submit a park dedication fee in the amount of $26,000, subject to the
approval of the City Council. The park dedication fee shall be submitted prior to the
execution of the Final Plat.
3. Preliminary Plat approval shall expire six months from the date of the City Council
approval unless the Final Plat has been approved by the City Council and recorded with
Ramsey County or a time extension granted by the City Council.
4. A Letter of Credit in the amount of 125 percent of the cost of materials and installation for
the required replacement tree plantings shall be provided prior to the issuance of any
development permits. The Letter of Cred shall be valid for two full years from the date of
installation of the replacements trees.
5. Prior to the issuance of a Grading and Erosion Control permit the Applicant shall work with
the City to locate the additional eighty-seven (87) caliper inches of replacement trees on the
site or on the adjacent properties to the north and south of subject property. If the replacement
tree plantings cannot be reasonably accommodated on the site, the City can work with the
applicant to find off-site locations for the plantings or require that a fee in lieu of the plantings
be provided.
6. The applicant shall provide the City with a copy of the approved Rice Creek Watershed
District Permit prior to the issuance of any development permits.
7. Signage depicting the conservation easement boundaries shall be shown on grading plan,
final location and sign design is subject to the approval of the Public Works Director.
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8. A grading as-built and utility as-built plan shall be provided to the City upon completion of
grading and utility work.
9. The proposed buildings shall conform to all other standards and regulations in the City Code.
10. The Applicant shall be financially responsible for all applicable water and sanitary charges.
Rates applied shall be those in effect at the time of Final Plat approval and shall be
memorialized in the Development Agreement.
11. Before construction, grading, or land clearing begins, trees or tree areas that are to be
preserved shall be visibly marked and city-approved tree protection fencing or other method
shall be installed and maintained at the critical root zones of the trees to be protected. The
location of the fencing shall be in conformance with the approved tree preservation plan
and approved by staff in writing.
12. A Grading and Erosion permit shall be obtained from the city’s Engineering Division prior
to commencing any grading, land disturbance or utility activities. The Developer shall be
responsible for obtaining any permits necessary from other agencies, including but not
limited to, MPCA, Rice Creek Watershed District, and Ramsey County, MNDOT prior to
the start of any site activities.
13. The Applicant shall be responsible for protecting the proposed on-site storm sewer
infrastructure and components and any existing storm sewer from exposure to any and all
stormwater runoff, sediments and debris during all construction activities. Temporary
stormwater facilities shall be installed to protect the quality aspect of the proposed and
existing stormwater facilities prior to and during construction activities. Maintenance of any
and all temporary stormwater facilities shall be the responsibility of the Applicant.
14. Prior to the issuance Grading and Erosion permit, the Engineering Department shall review
and approve final grading and utility plans in writing.
15. Staff shall review and approve the final landscaping plan showing a minimum of three trees
in the front yard per lot prior to the release of the Final Plat.
16. The Applicant shall be financially responsible for any cost incurred for undergrounding
existing overhead electric utilities and other associated private utilities and within the
development.
17. The developer shall be wholly responsible for the removal of debris including dead or
deceased vegetation, and fencing found around the site.
18. Prior to the release of the Final Plat, the Applicant shall execute the grant of permanent
conservation easement and restrictive covenant for wetland and wetland buffer. A
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Development Agreement shall be prepared by the City Attorney and subject to City Council
approval. The Development Agreement shall be fully executed prior to release of the Final
Plat.
19. The garage portion of the home facing the street shall not exceed fifty (50) percent of the
total front façade.
20. The buildable area shall be 10,200 square feet instead of the total lot area when calculating
the FAR for each lot.
21. The maximum peak of the roof should be no more than 35 feet.
22. Prior to the release of the Final Plat for recording, the Applicant shall enter into a
Development Agreement.
23. All permanent easements and rights-of-way (ROW) necessary for existing street and utility
improvements shall be granted to the City at no cost or paid for by the Developer.
24. The Developer shall be financially responsible for 100 percent of all storm sewer, sanitary
sewer and water main area and connection charges applicable to the property. These
charges are identified in a preliminary report prepared for the project and shall be in the
Development Agreement.
25. Final Plat approval shall expire six months from the date of the City Council approval
unless the Final Plat has recorded with Ramsey County or a time extension granted by the
City Council.
5. DEVELOPMENT PLANS. The plat shall be developed in accordance with the
following plans, which will be retained in Arden Hills Planning File No. PC 20-003. The plans shall not
be attached to this Contract. The erosion control plan may also be approved by Ramsey County and the
Rice Creek Watershed District. If the plans vary from the written terms of this Contract, the written terms
shall control. The plans are:
Plan A – Certificate of Survey, dated 04/09/2020
Plan B – Preliminary Plat, dated 04/09/2020
Plan C – Title Sheet (C1), dated 04/09/2020
Plan D – Removal Plan (C2), dated 03/18/2020
Plan E – Civil Site and Utility Plan (C3), dated 05/15/2020
Plan F – Grading, Drainage, and Erosion Control Plan (C4), dated 05/01/2020
Plan G – Details (C5.1), dated 04/09/2020
Plan H – Details (C5.2), dated 05/01/2020
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Plan I – Storm Water Pollution Prevention Plan (C6.1 and C6.2), dated 03/18/2020
Plan J – Landscape Plan (C7), dated 05/01/2020
Plan K – Tree Inventory and Preservation Plan, dated 05/07/2020
Plan L – Final Plat, dated 09/09/2020
6. IMPROVEMENTS. The Developer shall install and pay for the following private
improvements in accordance with the approved Plans:
A. Sanitary Sewer System
B. Water System
C. Storm Sewer System
D. Driveways, Parking Areas and connections to Streets
E. Site Grading, Stormwater Filtration System and Erosion Control
F. Landscaping and Tree Preservation
G. Underground Utilities
H. Setting of Iron Monuments
I. Surveying and Staking
The improvements shall be installed in accordance with the City subdivision ordinance; and any other
ordinances of the City Code concerning erosion and drainage. Hours of construction, including moving
of equipment and delivery, shall be limited to the hours of 7:00 a.m. to 9:00 p.m. on weekdays and 8:00
a.m. to 9:00 p.m. on any weekend or holiday. The Developer shall submit plans and specifications for
permit which have been prepared by a competent registered professional engineer to the City for
approval by the City Engineer which approval shall be provided on the condition that such submittals
comply with the Plans and this Agreement. The Developer shall instruct its engineer to provide adequate
field inspection personnel to assure an acceptable level of quality control. In addition, the City may, at
the City's discretion and at the Developer's expense, have one or more City inspectors and a soil engineer
inspect the work as the City may reasonably determine. The Developer, its contractors and
subcontractors, shall follow all instructions received from the City's inspectors. The Developer's engineer
shall provide for on-site project management. The Developer's engineer is responsible for design
changes and contract administration between the Developer and the Developer's contractor. The
Developer or his engineer shall schedule a pre-construction meeting at a mutually agreeable time at City
Hall with all parties concerned, including the City staff, to review the program for the construction work.
7. IRON MONUMENTS. In accordance with Minnesota Statutes Section 505.021 and the
Arden Hills City Code, the final placement of iron monuments for all lot corners must be completed
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before the “security” is released. The Developer's surveyor shall submit a written notice to the City
certifying that the monuments have been installed.
8. PERMITS. The Developer shall obtain or require its contractors and subcontractors to
obtain all necessary permits, including but not limited to:
• Ramsey County for County Road Access and Work in County Rights-of-Way
• City of Arden Hills for Building Permits and Grading and Erosion Control Permit
• Rice Creek Watershed District for erosion control permit and storm water
management permit
9. LICENSE. The Developer hereby grants the City, its agents, employees, officers and
contractors a license to enter the subject property to perform all work and inspections deemed appropriate
by the City in conjunction with plat development.
10. EROSION CONTROL. Prior to initiating site grading, the erosion control plan, shall
be implemented by the Developer and inspected and approved by the City or Rice Creek Watershed
District. The City or Rice Creek Watershed District may impose additional erosion control requirements
if they would be beneficial. All areas disturbed by the excavation and backfilling operations shall be
reseeded within 48 hours after the completion of the work or in an area that is inactive for more than
seven (7) days unless authorized and approved by the City Engineer. Except as otherwise provided in
the erosion control plan, seed shall be in accordance with the City's current seeding specification which
may include certified oat seed to provide a temporary ground cover as rapidly as possible. All seeded
areas shall be fertilized, mulched, and disc anchored as necessary for seed retention. The parties
recognize that time is of the essence in controlling erosion. If the Developer does not comply with the
erosion control plan and schedule or supplementary instructions received from the City or the Rice Creek
Watershed District, the City may take such action as it deems appropriate to control erosion. The City
will endeavor to notify the Developer in advance of any proposed action, but failure of the City to do so
will not affect the Developer's and City's rights or obligations hereunder. If the Developer does not
reimburse the City for any cost the City incurred for such work within ten (10) days, the City may draw
down the letter of credit to pay any costs. No development, utility or street construction will be allowed
and no building permits will be issued unless the plat is in full compliance with the approved erosion
control plan.
11. GRADING PLAN. The plat shall be graded in accordance with the approved grading
development and erosion control plan. The plan shall conform to City of Arden Hills specifications. The
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Developer certifies to the City that all lots with house footings placed on fill have been monitored and
constructed to meet or exceed FHA/HUD 79G specifications.
12. CLEAN UP. The Developer shall clean dirt and debris from streets that has resulted
from construction work by the Developer, home builders, subcontractors, their agents or assigns. Prior
to any construction in the plat, the Developer shall identify in writing a responsible party and schedule
for erosion control, street cleaning, and street sweeping.
13. OWNERSHIP OF IMPROVEMENTS. Upon completion of the work and construction
required by this Contract and final acceptance by the City, the improvements lying within public
easements shall become City property without further notice or action.
14. CLAIMS. In the event that the City receives claims from labor, materialmen, or others
that work required by this Contract has been performed, the sums due them have not been paid, and the
laborers, materialmen, or others are seeking payment from the City, the Developer hereby authorizes the
City to commence an Interpleader action pursuant to Rule 22, Minnesota Rules of Civil Procedure for
the District Courts, to draw upon the letters of credit in an amount up to 125 percent of the claim(s) and
deposit the funds in compliance with the Rule, and upon such deposit, the Developer shall release,
discharge, and dismiss the City from any further proceedings as it pertains to the letters of credit
deposited with the District Court, except that the Court shall retain jurisdiction to determine attorneys'
fees pursuant to this Contract.
15. PARK DEDICATION. The Developer shall pay a cash contribution of $26,000.00 in
satisfaction of the City's park dedication requirements. The charge is equal to ten (10%) percent of the
total buildable land area or a development fee of $6,500.00 per lot. The park dedication shall be provided
prior to the execution of the Final Plat.
16. TREE PRESERVATION.
A. All landscaping including tree plantings shall be installed in accordance with the
approved tree preservation/restoration plan.
B. The Developer shall pay a fee in lieu of the required replacement trees not installed
on the site that shall equal the cost of materials and installation, plus ten percent. The required fee shall
be paid prior to the issuance of a Grading and Erosion Control permit
C. A Letter of Credit in the amount of 125 percent of the cost of materials and
installation for the required replacement tree plantings shall be provided prior to the issuance of any
development permits. The Letter of Cred shall be valid for two full years from the date of installation of
the replacements trees.
17. RESPONSIBILITY FOR COSTS.
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A. Except as otherwise specified herein, the Developer shall pay all costs incurred
by it or the City in conjunction with the development of the plat, including but not limited to Soil and
Water Conservation District charges, legal, planning, engineering and inspection expenses incurred in
connection with approval and acceptance of the plat, the preparation of this Contract, review of
construction plans and documents, and all costs and expenses incurred by the City in monitoring and
inspecting development of the plat.
B. The Developer shall hold the City and its officers, employees, and agents harmless
from claims made by itself and third parties for damages sustained or costs incurred resulting from plat
approval and development. The Developer shall indemnify the City and its officers, employees, and
agents for all costs, damages, or expenses which the City may pay or incur in consequence of such
claims, including attorneys' fees.
C. The Developer shall reimburse the City for costs incurred in the enforcement of
this Contract, including engineering and attorneys' fees.
D. The Developer shall pay, or cause to be paid when due, and in any event before
any penalty is attached, all special assessments referred to in this Contract. This is a personal obligation
of the Developer and shall continue in full force and effect even if the Developer sells one or more lots,
the entire plat, or any part of it.
E. The Developer shall pay in full all bills submitted to it by the City for obligations
incurred under this Contract within thirty (30) days after receipt. If the bills are not paid on time, the City
may halt plat development and construction until the bills are paid in full. Bills not paid within thirty
(30) days shall accrue interest at the rate of eighteen percent (18%) per year.
F. In addition to the charges and special assessments referred to herein, other charges
and special assessments may be imposed such as but not limited to sewer availability charges ("SAC"),
City water connection charges, City sewer connection charges, and building permit fees.
18. DEVELOPER’S DEFAULT. In the event of default by the Developer as to any of the
work to be performed by it hereunder, the City may, at its option, perform the work and the Developer
shall promptly reimburse the City for any expense incurred by the City, provided the Developer, except
in an emergency as determined by the City, is first given notice of the work in default, not less than forty-
eight (48) hours in advance. This Contract is a license for the City to act, and it shall not be necessary
for the City to seek a Court order for permission to enter the land. When the City does any such work,
the City may, in addition to its other remedies, assess the cost in whole or in part.
19. MISCELLANEOUS.
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A. The Developer represents to the City that the plat complies with all city, county,
metropolitan, state, and federal laws and regulations, including but not limited to: subdivision
ordinances, zoning ordinances, and environmental regulations. If the City determines that the plat does
not comply, the City may, at its option, refuse to allow construction or development work in the plat
until the Developer does comply. Upon the City's demand, the Developer shall cease work until there is
compliance.
B. Third parties shall have no recourse against the City under this Contract.
C. Breach of the terms of this Contract by the Developer shall be grounds for denial
of building permits, including lots sold to third parties.
D. If any portion, section, subsection, sentence, clause, paragraph, or phrase of this
Contract is for any reason held invalid, such decision shall not affect the validity of the remaining portion
of this Contract.
F. If building permits are issued prior to the acceptance of public improvements, the
Developer assumes all liability and costs resulting in delays in completion of public improvements and
damage to public improvements caused by the City, Developer, its contractors, subcontractors, material
men, employees, agents, or third parties. No sewer and water connection permits may be issued and no
one may occupy a building for which a building permit is issued on either a temporary or permanent
basis until the utilities are accepted by the City.
G. The action or inaction of the City shall not constitute a waiver or amendment to
the provisions of this Contract. To be binding, amendments or waivers shall be in writing, signed by the
parties and approved by written resolution of the City Council. The City's failure to promptly take legal
action to enforce this Contract shall not be a waiver or release.
H. This Contract shall run with the land and may be recorded against the title to the
property. The Developer covenants with the City, its successors and assigns, that the Developer is well
seized in fee title of the property being final platted and/or has obtained consents to this Contract, in the
form attached hereto, from all parties who have an interest in the property; that there are no unrecorded
interests in the property being final platted; and that the Developer will indemnify and hold the City
harmless for any breach of the foregoing covenants.
I. Developer shall take out and maintain or cause to be taken out and maintained
until six (6) months after the City has issued the last certificate of occupancy for the development,
commercial general liability and property damage insurance covering personal injury, including death,
and claims for property damage which may arise out of Developer's work or the work of its
subcontractors or by one directly or indirectly employed by any of them. Limits for bodily injury and
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death shall be not less than $500,000 for one person and $1,000,000 for each occurrence; limits for
property damage shall be not less than $200,000 for each occurrence; or a combination single limit policy
of $1,000,000 or more. The City shall be named as an additional insured on the policy, and the Developer
shall file with the City a certificate evidencing coverage prior to the City signing the plat. The certificate
shall provide that the City must be given ten (10) days advance written notice of the cancellation of the
insurance.
J. Each right, power or remedy herein conferred upon the City is cumulative and in
addition to every other right, power or remedy, express or implied, now or hereafter arising, available to
City, at law or in equity, or under any other agreement, and each and every right, power and remedy
herein set forth or otherwise so existing may be exercised from time to time as often and in such order
as may be deemed expedient by the City and shall not be a waiver of the right to exercise at any time
thereafter any other right, power or remedy.
K. The Developer may not assign this Contract without the written permission of the
City Council. The Developer's obligation hereunder shall continue in full force and effect even if the
Developer sells one or more lots, the entire plat, or any part of it.
L. Retaining walls that require a building permit shall be constructed in accordance
with plans and specifications prepared by a structural or geotechnical engineer licensed by the State of
Minnesota. Following construction, a certification signed by the design engineer shall be filed with the
City Engineer evidencing that the retaining wall was constructed in accordance with the approved plans
and specifications.
20. NOTICES. Required notices to the Developer shall be in writing, and shall be either
hand delivered to the Developer, its employees or agents, or mailed to the Developer by certified mail at
the following address:
B. O’Meara Construction, Inc.
Attention: Barry O’Meara, Chief Executive Officer
1874 Brenner Avenue
Roseville, Minnesota 55113
Notices to the City shall be in writing and shall be either hand delivered to the City Administrator, or
mailed to the City by certified mail in care of the City Administrator at the following address:
City of Arden Hills
1245 West Highway 96
Arden Hills, Minnesota 55112
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[Remainder of page intentionally left blank.
Signatures contained on following pages.]
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CITY: CITY OF ARDEN HILLS
By: ______________________________________
David Grant, Mayor
(SEAL)
And _____________________________________
Julie Hanson, City Clerk
STATE OF MINNESOTA )
( ss.
COUNTY OF RAMSEY )
The foregoing instrument was acknowledged before me this _______ day of
_________________, 2020, by David Grant and by Julie Hanson, respectively the Mayor and City
Clerk of the City of Arden Hills, a Minnesota statutory city, on behalf of the City and pursuant to the
authority granted by its City Council.
__________________________________________
Notary Public
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211828v2
DEVELOPER: B. O’MEARA CONSTRUCTION, INC.
By: ______________________________________
Barry O’Meara, Its Chief Executive Officer
STATE OF MINNESOTA )
( ss.
COUNTY OF ____________ )
The foregoing instrument was acknowledged before me this ________ day of ______________,
2020 by Barry O’Meara, the Chief Executive Officer of B. O’Meara Construction, Inc., a Minnesota
corporation, on behalf of the entity.
______________________________________________
Notary Public
DRAFTED BY:
CAMPBELL, KNUTSON
Professional Association
Grand Oak Office Center
860 Blue Gentian Road, Suite 290
Eagan, Minnesota 55121
Telephone: (651) 452-5000
JJJ
14
211828v2
EXHIBIT “A”
TO
DEVELOPMENT CONTRACT
That part of the Southeast Quarter of the Southwest Quarter, Section 33, Township 30, Range 23,
Ramsey County, Minnesota, described as follows:
Beginning at a point no the centerline of New Brighton Road distant 1170 feet northwesterly from
the south line of said Southeast Quarter of the Southwest Quarter, measured on the centerline
running northwesterly at an angle of 63 degrees 37 minutes 30 seconds to the south line of said
Southeast Quarter of the Southwest Quarter from a point distant 30.4 feet west of the southeast
corner of said Southwest Quarter; thence northwesterly on said centerline 75 feet; thence
northeasterly at right angles to said centerline, 158 feet; thence southeasterly parallel with said
centerline 75 feet; thence southwesterly 158 feet to the point of beginning. Subject to New
Brighton Road;
And
All that part of the Southeast Quarter of the Southwest Quarter of Section 33, Township 30, Range
23, Ramsey County, Minnesota, and of Lot 32, Auditor’s Subdivision No. 80, Ramsey Co. Minn.,
described as follows:
Commencing at a point on the centerline of New Brighton Road distant 1170 feet northwesterly
from the south line of said Southeast Quarter of the Southwest Quarter measured on said centerline
running northwesterly at an angle of 63 degrees 37 minutes 30 seconds to the south line of said
Southeast Quarter of the Southwest Quarter from a point distant 30.4 feet west of the southeast
corner of said Southwest Quarter; thence northeast at a right angle to said centerline 213.00 feet to
the point of beginning of the land to be described; thence running southwesterly along the last
described line 55 feet; thence northwesterly parallel to said centerline 259.55 feet; thence
northeasterly at a right angle approximately 108.1 feet to a point distance 1226 feet south of the
north line of said Southwest Quarter; thence east parallel to said north line of said Southwest
Quarter to a point distant 217.8 feet west of the east line of said Southwest Quarter; thence south
parallel to said east line to an intersection with the north line of the east 217.8 feet of the South
135 feet of the north 1171 feet of said Southwest Quarter; thence westerly along an extension of
the last described north line to an intersection with a line parallel to and 213 feet northeasterly of
said centerline of said New Brighton Road; thence northwesterly to the point of beginning;
And
That part of Lot 32, Auditor’s Subdivision No. 80, Ramsey Co. Minn., and of the Southwest
Quarter, Section 33, Township 30, Range 23, Ramsey County, Minnesota, described as follows:
Beginning at a point on the centerline of New Brighton Road distant 1497 feet northwesterly from
the south line of said Southwest Quarter, measured on said centerline running northwesterly at an
angle of 63 degrees 37 minutes 30 seconds to the south line of said Southwest Quarter from a point
distant 30.4 feet west of the southeast corner of said Southwest Quarter; thence southeast on said
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211828v2
centerline 252 feet; thence at a right angle northeast 158 feet; thence at a right angle northwest
184.55 feet; thence at a right angle northeast 108.1 feet, more or less, to the intersection with a line
running parallel to and distant 1226 feet south of the north line of said Southwest Quarter; thence
east on said parallel line to the intersection with a line running parallel to and distant 300 feet
northeasterly from said centerline; thence northwest on the last parallel line to the intersection with
a line northeast at a right angle to said centerline from the aforedescribed point of beginning; thence
southwest 300 feet to the point of beginning. Subject to New Brighton Road.
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MORTGAGE HOLDER CONSENT
TO
DEVELOPMENT CONTRACT
______________________________________, ___________________________, which holds
a mortgage on all or part of the subject property, the development of which is governed by the foregoing
Development Contract, which mortgage was recorded on ______________________, as Document No.
________________ with the office of the County Recorder/Registrar of Titles for Ramsey County,
Minnesota, agrees that the Development Contract shall remain in full force and effect even if it forecloses
on its mortgage.
________________________________________
By: ______________________________________
___________________________ [print name]
Its _________________________ [title]
And _____________________________________
___________________________ [print name]
Its _________________________ [title]
STATE OF MINNESOTA )
( ss.
COUNTY OF ___________ )
The foregoing instrument was acknowledged before me this ____ day of ____________, 2020,
by _____________________________________ and __________________________________,
respectively the _____________________________ and __________________________ of
____________________________, a ______________________, on behalf of said
_____________________.
________________________________________
Notary Public
DRAFTED BY:
CAMPBELL KNUTSON
Professional Association
Grand Oak Office Center I
860 Blue Gentian Road, Suite 290
Eagan, Minnesota 55121
Telephone: (651) 452-5000
JJJ
17
211828v2
IRREVOCABLE LETTER OF CREDIT
No. ___________________
Date: _________________
TO: City of Arden Hills
1245 West Highway 96
Arden Hills, Minnesota 55112
Dear Sir or Madam:
We hereby issue, for the account of (Name of Developer) and in your favor, our Irrevocable Letter of
Credit in the amount of $____________, available to you by your draft drawn on sight on the undersigned bank.
The draft must:
a) Bear the clause, "Drawn under Letter of Credit No. __________, dated ________________, 2______, of (Name
of Bank) ";
b) Be signed by the Mayor or City Administrator of the City of Arden Hills.
c) Be presented for payment at (Address of Bank) , on or before 4:00 p.m. on ____________, 2______.
This Letter of Credit shall automatically renew for successive one-year terms unless, at least forty-five (45) days
prior to the next annual renewal date (which shall be November 30 of each year), the Bank delivers written notice to the
ARDEN HILLS City Administrator that it intends to modify the terms of, or cancel, this Letter of Credit. Written notice is
effective if sent by certified mail, postage prepaid, and deposited in the U.S. Mail, at least forty-five (45) days prior to the
next annual renewal date addressed as follows: Arden Hills City Planner/Coordinator, 1245 West Highway 96, Arden Hills,
MN 55112, and is actually received by the City Administrator at least thirty (30) days prior to the renewal date.
This Letter of Credit sets forth in full our understanding which shall not in any way be modified, amended, amplified,
or limited by reference to any document, instrument, or agreement, whether or not referred to herein.
This Letter of Credit is not assignable. This is not a Notation Letter of Credit. More than one draw may be made
under this Letter of Credit.
This Letter of Credit shall be governed by the most recent revision of the Uniform Customs and Practice for
Documentary Credits, International Chamber of Commerce Publication No. 600.
We hereby agree that a draft drawn under and in compliance with this Letter of Credit shall be duly honored upon
presentation.
BY: ____________________________________
Its ______________________________
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CERTIFICATE OF INSURANCE
LIABILITY & WORKERS' COMPENSATION
This certificate is issued as a matter of information only and confers no rights upon the certificate holder. This certificate
does not amend, extend or alter the coverage afforded by the policies listed below.
PROJECT: ___________________________________________
CERTIFICATE HOLDER & ADDITIONAL INSURED: City of Arden Hills
ADDRESS: 1245 West Highway 96
Arden Hills, Minnesota 55112
ARCH/ENGR:__________________________________________
INSURED:_____________________________________________
ADDRESS:___________________________________
___________________________________
AGENT: _______________________________________________
ADDRESS:___________________________________
___________________________________
WORKERS' COMPENSATION COVERAGE
POLICY #_________________________ EFFECTIVE DATE_____/_____/_____ EXPIRATION
DATE_____/_____/_____
INSURANCE COMPANY:________________________________________
COVERAGE-Workers' Compensation, Statutory. Employers' Liability Limit
$_____________Each Accident $______________Disease Policy Limit $______________ Disease Employee
Limit
($500,000 Policy limit applies to both accident and disease)
GENERAL LIABILITY
POLICY #_________________________EFFECTIVE DATE_____/_____/_____ EXPIRATION
DATE_____/_____/_____
INSURANCE COMPANY:________________________________________________
( )Claims Made ( )Occurrence ( )Owner's & Contractors Protective ( ) Other
LIMITS:
General Aggregate Limit (Other Than Products-Completed Operations) $ ______________________
Products-Completed Operations Aggregate Limit $ ______________________
Personal & Advertising Injury Limit $ ______________________
Each Occurrence $ ______________________
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COVERAGE PROVIDED
Operations of Contractor: Yes_____ No_____ Government Immunity is Waived
Yes_____No_____
Operations of Sub-Contractor (Contingent): Yes_____ No_____ Property Damage Liability Includes
Does Personal Injury Include Damage Due to Blasting
Yes_____No_____
Claims Related to Employment: Yes_____ No_____ Damage Due to Collapse
Yes_____No_____
Completed Operations/Products: Yes_____ No_____ Damage To Underground Facilities
Yes_____No_____
Contractual Liability (Broad Form): Yes_____ No_____ Broad Form Property Damage
Yes_____No_____
EXCEPTIONS:
AUTOMOBILE LIABILITY
POLICY #__________________________ EFFECTIVE DATE: ____/____/____ EXPIRATION DATE:
____/____/____
INSURANCE COMPANY: _______________________________________
( )Any Auto ( )All Owned Autos ( )Scheduled Autos
( )Hired Autos ( )Non-Owned Autos
LIMITS:
Bodily Injury $____________Each Person / $___________Each Occurrence OR Combined Single Limit
$______________
Property Damage $______________Each Occurrence
UMBRELLA EXCESS LIABILITY
POLICY #_______________________ EFFECTIVE DATE:_____/_____/_____ EXPIRATION
DATE:_____/_____/_____
INSURANCE COMPANY_________________________________________
LIMITS: Single Limit Bodily Injury and Property Damage
$_______________Each Occurrence $__________________Aggregate
COVERAGE PROVIDED:
Applies in excess of the coverages listed above for Employers' Liability, General Liability, and Automobile Liability:
Yes_____ No_____
Are any deductibles applicable to bodily injury or property damage on any of the above coverages?
Yes_____No_____ If So, List Amount $________________
AGENT CARRIES ERRORS AND OMISSIONS INSURANCE: Yes_____No_____
Should any of the above described policies be cancelled before the expiration date thereof, the issuing company will mail
30 days notice to the parties to whom this certificate is issued.
Dated at: ________________________ On: _______________________ By: ______________________________
MN License #________ Authorized Insurance Representative