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Home My WebLink About10-22-18-EDAa--+-Hnrs Approved: Novemb er 23, 2020 CITY OF ARDEN HILLS, MINNESOTA ECONOMIC DEVELOPMENT AUTHORITY MEETING ocroBER22,2018 6:00 PM - CITY HALL CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, EDA President Grant called to order the Economic Development Authority meeting at 6:00 p.m. Present:EDA President David Grant; EDA Commissioners Brenda Holden, Fran Holmes, Steve Scott, and Dave McClung Absent: None Also present: EDA Secretary Dave Perrault; Public Works Director Sue Polka; Finance Director Gayle Bauman; City Planner Jane Kansier (Bolton & Menk); and City Clerk Julie Hanson 1. APPROVAL OF AGENDA MOTION: EDA Commissioner Holden moved and EDA Commissioner Holmes seconded a motion to anprove the s apenda as nresented. The motion carried unanimouslv (5-0). 2. APPROVAL OF MINUTES A. April 23,2018 EDA MOTION: EDA Commissioner Holmes moved and EDA Commissioner Holden seconded a motion to annrove the A ril 23 20 18. Economic Develonment Authoritv Meetine Minutes as Dresented. A. Preliminary 2019 EDA Budgets The motion carried unanimouslv (5-0). 3. NEW BUSINESS ARDEN HILLS EDA MEETING - October 22,2018 Finance Director Bauman discussed the budgets relating to EDA, TIF 3, TIF 4 and EDA Revolving fund. A discussion ensued regarding the various funds. Finance Director Bauman asked the Council if it is redundant to present this budget information each year at an EDA meeting as the EDA members are comprised of the exact same members as that of the CityCouncil. She asked if discussion of the EDA Budgets could be presented to the City Council at a regularly scheduled City Council meeting in the future since the members are one in the same and ultimately the approving body. EDA President Grant asked for clarification. Finance Director Bauman stated that this request only pertains to the annual discussion about the EDA budgets and did include any other EDA-related business. The EDA members agreed with this proposal. MOTION: EDA Commissioner Holmes moved and E DA President Grant seconded a 2 motion to accept the prelimin arv 2019 EDA budeets as outlined in the renort. The motion carried unanimously (5-0). B. Gateway Sign City Planner Jane Kansier, Bolton & Menk, stated that one of the conditions of the Primrose daycare development project was that the property owner would work with City staff to provide an easement in order to install a small gateway sign at the corner of Lexington Avenue and County Road F. She also indicated that the City must obtain permission for an easement encroachment from Xcel Energy. City Planner Kansier stated that Bolton & Menk was asked to provide a high-level cost estimate for information gathering and packaging for submittal to Xcel Energy. She said the estimated cost would be between $3,000 and $5,000 and the bulk of the work entailed surveying and CAD work. She noted that a 6' x 10' sign would be appropriate at this location and offered a spec sheet from a sign company as an example. She noted she was asking for authorization to proceed in preparing the necessary paperwork for submittal to Xcel Energy for permission to encroach on their easement. Councilmember Holden asked if an easement encroachment is good forever considering if permission is granted now by Xcel Energy but the City does not move forward with the actual installation until sometime in the future. City Planner Kansier stated she believed the approval for the encroachment would never explre. A discussion ensued regarding the potential cost and possible design of a sign at this location. ARDEN HILLS EDA MEETING - October 22,2018 Public Works Director Polka indicated that the documents from Xcel Energy require plans be submitted before they will approve an encroachment. She stated a survey was necessary now, but a specific design was not needed at this time. MOTION: EDA Commissioner Holmes moved and EDA Commiss ioner McClunp J seconded a motion to authorize funds to prepare a plan for a satewav sisn at the southwest corner of Countv Road F and Lexinston Avenue in the estimated amount of $3.000 - $5.000. The motion carried unanimouslv (5-0). 4. EDA MEMBER COMMENTS None. 5. ADJOURN MOTION: EDA President Grant moved and EDA Commissioner Holmes seconded a motion to adiourn the Economic Devel onment A uthoritv meetinq. The motion carried unanimouslv (5-0). EDA President Grant adjourned the Economic Development Authority meeting at 6:35 p.m. \ J e Hanson Clerk David Grant EDA President