HomeMy WebLinkAbout12-14-2020-RAPPROVAL OF AGENDA
PUBLIC INQUIRIES/INFORMATIONAL
7KLVLVDQRSSRUWXQLW\IRUFLWL]HQVWREULQJWRWKH&RXQFLO ¶s attention any items not
currently on the agenda which are relevant to the City. In addressing the Council, you
must first state your name and address for the record. To allow adequate time for each
SHUVRQZLVKLQJWRDGGUHVVWKH&RXQFLOVSHDNHUVPXVWOLPLWWKHLUFRPPHQWVWRWKUHH
(3) minutes. Written documents may be distributed to the Council prior to the meeting
to allow a more timely presentation. Speakers should not use obscene, profane, or
threatening language, or make personal attacks. Matters of litigation involving the City
shall not be discussed during Public Inquiry by citizens or Council. The Council may
not respond to speaker comments, engage in a debate, or take any action on the
issues raised by citizens, but may direct City staff to research or follow up on an
issue, if desired by Council. If Council directs further review by staff, the results of that
review will be presented at a following regular Council meeting.
RESPONSE TO PUBLIC INQUIRIES
STAFF COMMENTS
COVID -19 Update
Dave Perrault, City Administrator
MEMO.PDF
Mayor:
David Grant
Councilmembers:
Brenda Holden
Fran Holmes
Dave McClung
6WHYH6FRWW
Regular City Council
Agenda
December 14, 2020
7:00 p.m.
City Hall
Address:
1245 W Highway 96
Arden Hills MN 55112
Phone:
651 -792 -7800
Website :
www.cityofardenhills.org
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our
long -standing tradition as a desirable City in which to live, work, and play.
7KLVPHHWLQJFDQEHDFFHVVHGUHPRWHO\by joining via Zoom
T o join the Zoom Meeting via your computer, click this link (or copy and paste it
LQWRDQHZEURZVHU https://us02web.zoom.us/j/85696116269
This meeting will be streamed live on local Cable Channel 16 and available for playback on our
website.
CALL TO ORDER
1.
2.
3.
4.
4.A.
Documents:
APPROVAL OF MINUTES
November 9, 2020 Regular City Council
11 -09 -20 -WS.PDF
November 12, 2020 Special City Council
11 -12 -20 -SR.PDF
November 16, 2020 City Council Work Session
11 -16 -20 -WS.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the
&LW\&RXQFLODQGZLOOEHHQDFWHGE\RQHPRWLRQXQGHUD&RQVHQW&DOHQGDUIRUPDW
There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business
and considered separately in its normal sequence on the agenda.
Motion To Approve Claims And Payroll
Gayle Bauman, Finance Director
Pang Silseth, Accounting Analyst
MEMO.PDF
Motion To Approve The 2021 Non -Union Employee Compensation Plan
Gayle Bauman, Finance Director
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve Resolution 2020 -062 Approving The 2021 City Contribution To
Employee Monthly Benefits
Gayle Bauman, Finance Director
MEMO.PDF
ATTACHMENT A.PDF
5.
5.A.
Documents:
5.B.
Documents:
5.C.
Documents:
6.
6.A.
Documents:
6.B.
Documents:
6.C.
Documents:
Motion To Authorize Reducing The 2020 Budgeted Transfer Amount From Sanitary
Sewer Fund To Capital Equipment & Building Replacement Fund
Gayle Bauman, Finance Director
MEMO.PDF
Motion To Approve Northeast Youth And Family Services (NYFS) 2021 Agreement
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
Motion To Authorize Entering Into A Joint Powers Agreement For Technology
Services With Metro -INET
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Motion To Adopt Ordinance 2020 -004 Approving The 2021 Fee Schedule And
Authorizing Publication Of The Ordinance Summary
Julie Hanson, City Clerk
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Motion To Approve Resolution 2020 -063 Appointing 2021 City Council Liaisons For
Commissions And Committees And Mayor Pro Tem
Julie Hanson, City Clerk
MEMO.PDF
ATTACHMENT A.PDF
Motion To Cancel The December 28, 2020 Regular City Council Meeting
6.D.
Documents:
6.E.
Documents:
6.F.
Documents:
6.G.
Documents:
6.H.
Documents:
6.I.
Julie Hanson, City Clerk
MEMO.PDF
Motion To Approve Payment No. 10 (Final) ±Sunram Construction ±Old Snelling
Trail And Watermain Improvements Project
Todd Blomstrom, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve Amendment To Professional Services Agreement With HR
Green ±Hamline Avenue, Shorewood Drive And City Hall Parking Lot
Improvements
Todd Blomstrom, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Resolution 2020 -064 Authorizing The City To Apply For A
Grant From The Minnesota Public Facilities Authority (PFA) For Lexington Avenue
Todd Blomstrom, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve Extension Of Final Plat Approval ±4200 Round Lake Road
(Scannell Properties ) ±Planning Case 20 -010
Mike Mrosla, Community Development Manager/City Planner
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Motion To Approve The Policies And Procedures For Federal Awards
Administration
Gayle Bauman, Finance Director
Documents:
6.J.
Documents:
6.K.
Documents:
6.L.
Documents:
6.M.
Documents:
6.N.
Documents:
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Elimination Of Associate Planner Position
Dave Perrault, City Administrator
MEMO.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
Quarterly Special Assessments For Delinquent Utilities
*D\OH%DXPDQ)LQDQFH'LUHFWRU
Mary Tomnitz, Accounting Clerk
MEMO.PDF
Special Assessments For False Alarm Charges
Gayle Bauman, Finance Director
Pang Silseth, Accounting Analyst
MEMO.PDF
Truth -In -Taxation Hearing
Gayle Bauman, Finance Director
MEMO.PDF
ATTACHMENT A.PDF
Planning Case 19 -002 ±Drainage And Utility Easement Vacation At 1740
Parkshore Drive (Summit Development)
Mike Mrosla, Community Development Manager/City Planner
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
6.O.
Documents:
7.
8.
8.A.
Documents:
8.B.
Documents:
8.C.
Documents:
8.D.
Documents:
NEW BUSINESS
Resolution 2020 -065 Adopting And Confirming Quarterly Special Assessments For
Delinquent Utilities
Gayle Bauman, Finance Director
Mary Tomnitz, Accounting Clerk
MEMO.PDF
ATTACHMENT A.PDF
Resolution 2020 -066 Adopting And Confirming Special Assessments For False
Alarm Charges
Gayle Bauman, Finance Director
Pang Silseth, Accounting Analyst
MEMO.PDF
ATTACHMENT A.PDF
Adoption Of The 2021 Budget And Tax Levy
z Resolution 2020 -067 Setting the Final Tax Levy for Taxes Payable in
2021
z Resolution 2020 -068 Setting the Final Tax Levy ±Karth Lake Special
Taxing District for Taxes Payable in 2021
z Resolution 2020 -069 Adopting the Proposed 2021 Budget
Gayle Bauman, Finance Director
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
ATTACHMENT E.PDF
Resolution 2020 -070 Approving Vacation Of Drainage And Utility Easement At
1740 Parkshore Drive (Summit Development) ±Planning Case 19 -002
Mike Mrosla, Community Development Manager/City Planner
MEMO.PDF
ATTACHMENT A.PDF
UNFINISHED BUSINESS
9.
9.A.
Documents:
9.B.
Documents:
9.C.
Documents:
9.D.
Documents:
10.
COUNCIL/STAFF COMMENTS
ADJOURN
11.
Page 1 of 1
STAFF COMMENTS –$
MEMORANDUM
DATE:
TO:
FROM:
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Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
SUBJECT: &29,' 8SGDWH
Budgeted Amount: Actual Amount: Funding Source:
$$$
A verbal update will be provided at the City Council meeting.
Approved: December 14, 2020
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
NOVEMBER 9, 2020
7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City
Council meeting at 7:00 p.m.
Note: On March 20th, the Mayor signed a determination allowing Councilmembers to participate
in City Council meetings via telephone pursuant to State Statute 13D.021
Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, and
Steve Scott
Absent: Councilmember Dave McClung (excused)
Also present: City Administrator Dave Perrault; Public Works Director/City Engineer
Todd Blomstrom and Finance Director Gayle Bauman; present via telephone:
Community Development Manager/City Planner Mike Mrosla; City Clerk Julie Hanson
and Kyle Axtell, Rice Creek Watershed District
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve the meeting agenda as presented. A roll call vote was
taken. The motion carried unanimously (4-0).
2. PUBLIC INQUIRIES/INFORMATIONAL
None.
3. RESPONSE TO PUBLIC INQUIRIES
None.
4. STAFF COMMENTS
ARDEN HILLS CITY COUNCIL – NOVEMBER 9, 2020 2
A. COVID-19 Update
City Administrator Perrault provided the Council with an update on how the City was
responding to COVID-19. He encouraged residents to visit the City’s website for the most current
and up to date information regarding COVID-19. He reported the Minnesota Department of
Health and CDC also had websites with current guidelines and recommendations. He explained
the City of Arden Hills remains in a peacetime state of emergency and City Hall will remain
closed until further notice. He indicated City staff remains operational and can be reached via
phone or email. He reported Ramsey County recently announced a program that would assist
landlords during COVID-19. Landlords were encouraged to contact Ramsey County for further
information.
B. Transportation Update
Public Works Director/City Engineer Blomstrom provided the Council with an update on the I-
35W MNPASS project. He explained the County Road D ramps and County Road I bridge have
been reopened. He noted the contractor was finishing work for the season and would begin the
third and final construction year in the spring of 2021.
Councilmember Holmes asked if the different routes on I-35W would remain in place this
winter.
Public Works Director/City Engineer Blomstrom stated these routes would remain in place
through the winter.
Public Works Director/City Engineer Blomstrom also noted that the transportation updates
provided at the regular City Council meetings would be suspended until the spring.
5. APPROVAL OF MINUTES
None.
6. CONSENT CALENDAR
A. Motion to Approve Consent Agenda Item - Claims and Payroll
B. Motion to Acknowledge the Application of Catholic United Financial for an
Exempt Permit to Conduct a Raffle with the Drawing Being on March 11, 2021,
With No Waiting Period
C. Motion to Approve Resolution 2020-053 Designating Polling Places for the 2021
State Primary and State General Election
D. Motion to Approve Resolution 2020-054 Approving a Premise Permit Application
for Minnesota Fastpitch Academy Foundation for Charitable Gambling at Northern
Lights Bingo Hall at 3776 Connelly Avenue
E. Motion to Approve Resolution 2020-055 Authorizing Application for Recycling
SCORE Grant Funds from Ramsey County for 2021
F. Motion to Approve Resolution 2020-056 Allocating CARES Act Funds for Public
Safety Payroll Costs
ARDEN HILLS CITY COUNCIL – NOVEMBER 9, 2020 3
G. Motion to Approve ESRI Small Local Government Cloud-Based Enterprise
Agreement and GIS Migration Assistance from WSB & Associates
H. Motion to Approve Resolution 2020-057 Indicating the City of Arden Hills’ Intent
to Withdraw from the Super Rink Agreement
I. Motion to Approve Resolution 2020-058 Accepting Donation from the Arden Hills
Foundation for Neighborhood Watch Signs
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve the Consent Calendar as presented and to authorize
execution of all necessary documents contained therein. A roll call vote was
taken. The motion carried unanimously (4-0).
7. PULLED CONSENT ITEMS
None.
8. PUBLIC HEARINGS
None.
9. NEW BUSINESS
None.
10. UNFINISHED BUSINESS
A. Resolution 2020-051 To Conduct Drainage Proceedings for Ramsey County
Ditch Number 4 Under Watershed Law MS 103D (Rice Creek Watershed
District)
Public Works Director/City Engineer stated on October 19, 2020, the City Council reviewed a
request from the Rice Creek Watershed District (RCWD) for the City’s consent to conduct
drainage proceedings for Ramsey County Ditches 2, 4 and 5 under the Watershed Law. The
Council directed staff to place the RCWD’s requested resolution on the City Council agenda for
October 26, 2020. The resolution was tabled during the October 26 Council meeting with
direction to modify the text to limit the City’s consent to the currently proposed project along
Ramsey County Ditch No. 4.
Public Works Director/City Engineer explained the RCWD is currently developing plans for
improvements to Ramsey County Ditch No. 4 (RCD 4) to convert a section of open channel ditch
to piped storm sewer between County Road C and Terrace Drive. The proposed improvements
would address bank failures, erosion and sediment being transported downstream into Oasis Pond,
Little Johanna Lake, and Lake Johanna.
Public Works Director/City Engineer reported the Rice Creek Watershed District is requesting
concurrence from the City of Arden Hills to conduct the necessary proceedings for the project in
accordance with the Watershed Law (Minnesota Statute 103D) rather than the Drainage Code
ARDEN HILLS CITY COUNCIL – NOVEMBER 9, 2020 4
(Minnesota Statute 103E). Kyle Axtell, project manager for the Rice Creek Watershed District,
will be available at the City Council meeting to provide a presentation for the requested City
concurrence.
Kyle Axtell, Rice Creek Watershed District representative, provided the Council with a
presentation on Ramsey County Ditch #4 which was located in the southern portion of Arden
Hills. He explained much of Arden Hills drains through the Lake Johanna outlet channel north
and west to Long Lake. He reviewed the area of the City that drains to Ramsey County Ditch #4.
He commented on the basis of the RCWD request noting Ramsey County was responsible for
managing and maintaining the 103E systems on behalf of the landowners who originally paid for
the system. He described the assessment system that could be used for this project. Further
discussion ensued regarding Watershed Law which grants the RCWD authority to undertake
drainage system proceedings under 103D, rather than 103E, subject to concurrence by cities and
towns within the drainage area of the system. He noted this facilitates flexibility for RCWD to
finance repair work on its drainage systems and spreads charges across all parcels within a
systems sub-watershed. He described why the Ditch #4 project was important now. He reported
the new pipe would eliminate major sources of erosion, sediment, nutrients and trash. The project
costs were reviewed with the Council and it was noted the City of Arden Hills would be
responsible for $267 and the average charge to Arden Hills properties would be $25 to $75. He
asked that the Arden Hills City Council adopt a Resolution consenting to the RCWD’s request to
conduct proceedings for Ditch #4 under Minnesota Statute Chapter 103D.
Councilmember Scott questioned who the taxing authority is and how long the properties would
have to pay off their assessment.
Mr. Axtell reported the watershed district was the taxing authority and the assessments would be
collected through Ramsey County. He noted the assessments less than $300 were considered one
year charges and would be collected in 2021.
Councilmember Holden asked how these residents would be notified of the assessment.
Mr. Axtell explained the watershed district has notification requirements. He reported for this
project notifications have been sent to property owners that were within the Ramsey County Ditch
#4 project area. He stated a public hearing occurred earlier this year.
MOTION: Councilmember Holden moved and Mayor Grant seconded a motion to adopt
Resolution #2020-051 – To Conduct Drainage Proceedings for Ramsey
County Ditch Number 4 Under Watershed Law MS 103D (Rice Creek
Watershed District).
Councilmember Holmes thanked staff for revising the Resolution to be more specific to this
project. She stated she would be able to support the Resolution at this time.
Mayor Grant agreed stating he appreciated the fact the Council now had a full understanding of
the project being proposed by the Rice Creek Watershed District.
ARDEN HILLS CITY COUNCIL – NOVEMBER 9, 2020 5
A roll call vote was taken. The motion carried (4-0).
11. COUNCIL COMMENTS
Councilmember Scott reported Wednesday, November 11 was Veterans Day. He thanked all
veterans in the community for their service.
Councilmember Scott congratulated Councilmember Holden and Councilmember McClung on
their successful reelection to the City Council.
Councilmember Scott thanked all of the poll workers for making the recent election a success.
Councilmember Scott reported the Ramsey County League of Local Government would be
hosting their Annual Meeting on Friday, December 4 at 7:30 a.m. It was noted this would be a
virtual meeting and the guest speaker would be David Schultz.
Councilmember Scott thanked the Arden Hills Foundation for the new Neighborhood Watch
signs.
Councilmember Holmes thanked the Arden Hills Foundation for their generous donation.
Councilmember Holmes stated the City sent out an alert on October 28 that had to do with the
Twin Cities Army Ammunition Plant Restoration Advisory Board (RAB). She noted this was a
Department of Defense organization that has resident volunteers. She indicated this group has
been dormant for a while. She suggested a member of the City Council serve on the RAB. She
stated she was willing to serve on this group.
Mayor Grant recommended the Council discuss the RAB at an upcoming work session.
Councilmember Holden thanked the election judges for their service during the recent election.
Councilmember Holden commented on the Administrative Report and the number of data
practices requests.
Mayor Grant congratulated Councilmember Holden and Councilmember McClung on their
reelections. He thanked all of the election judges for their service to the City of Arden Hills
during the recent election.
Mayor Grant noted he met with residents from Edgewater.
Mayor Grant asked if staff had spoken to neighboring agencies to see if they would be able to
provide mutual aid this winter during major snow events if COVID cases were to increase within
Arden Hills staff.
Public Works Director/City Engineer Blomstrom reported he had not had this conversation but
noted Arden Hills was a member of the Minnesota Public Works Mutual Aid PAC as well as
ARDEN HILLS CITY COUNCIL – NOVEMBER 9, 2020 6
Shoreview and other communities. He stated the City had the foundation in place to share
resources.
Mayor Grant thanked the Arden Hills Foundation for their generous donation of the
Neighborhood Watch signs.
ADJOURN
MOTION: Councilmember Holden moved and Mayor Grant seconded a motion to
adjourn. A roll call vote was taken. The motion carried 3-0-1
(Councilmember Holmes abstained).
Mayor Grant adjourned the Regular City Council Meeting at 7:37 p.m.
__________________________ __________________________
Julie Hanson David Grant
City Clerk Mayor
Approved: December 14, 2020
CITY OF ARDEN HILLS, MINNESOTA
SPECIAL CITY COUNCIL MEETING
NOVEMBER 12, 2020
3:00 P.M. - ARDEN HILLS CITY HALL
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Grant called to order the Special City
Council Meeting at 3:01 p.m.
Note: On March 20th, the Mayor signed a determination allowing Councilmembers to participate
in City Council meetings via telephone pursuant to State Statute 13D.021
Present via Telephone: Mayor David Grant, Councilmembers Brenda Holden, Fran
Holmes and Steve Scott
Absent: Councilmember Dave McClung (Excused)
Also present: City Administrator Dave Perrault; Public Works Director/City Engineer
Todd Blomstrom; Finance Director Gayle Bauman and City Clerk Julie Hanson;
1. APPROVAL OF AGENDA
MOTION: Mayor Grant moved and Councilmember Holden seconded a motion to
approve the meeting agenda as presented. The motion carried unanimously
(4-0).
2. CONSENT CALENDAR
A. Motion to Approve Resolution 2020-059 Certifying 2020 Municipal Election
Canvass Results
B.
MOTION: Councilmember Holden moved and Mayor Grant seconded a motion to
approve the Consent Calendar as presented and to authorize execution of all
necessary documents contained therein. The motion carried unanimously (4-
0).
3. PULLED CONSENT ITEMS
None.
4. COUNCIL/STAFF COMMENTS
ARDEN HILLS SPECIAL CITY COUNCIL – NOVEMBER 12, 2020 2
ADJOURN
MOTION: Mayor Grant moved and Councilmember Holden seconded a motion to
adjourn. The motion carried unanimously (4-0).
Mayor Grant adjourned the Special City Council Meeting at 3:06 p.m.
__________________________ __________________________
Julie Hanson David Grant
City Clerk Mayor
Approved: December 14, 2020
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL WORK SESSION
NOVEMBER 16, 2020
5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Grant called to order the City Council
Work Session at 5:00 p.m.
Note: On March 20th, the Mayor signed a determination allowing Councilmembers to participate
in City Council meetings via telephone pursuant to State Statute 13D.021
Present: Mayor David Grant; Councilmembers Brenda Holden, Fran Holmes, Dave
McClung and Steve Scott
Absent: None
Also present: City Administrator Dave Perrault; Finance Director Gayle Bauman; and
City Clerk Julie Hanson also present via telephone Public Works Director/City Engineer
Todd Blomstrom and Community Development Manager/City Planner Mike Mrosla
1. AGENDA ITEMS
A. North Suburbs Youth Coalition For Justice Follow-Up Discussion
City Administrator Perrault stated The Council received a presentation by the North Suburbs
Youth Coalition for Justice at its July 23, 2020 special work session. The presentation to Council
was meant as a listening session, and Council would have a follow up discussion regarding their
presentation. This agenda item is an opportunity for Council to consider what the coalition
presented, have further discussion as a Council, and provide any necessary direction. The
presentation from the coalition was reviewed, along with a summary of the coalition’s requests.
City Administrator Perrault reported the Council did had a meeting with the Sheriff’s Office
prior to the meeting with the coalition, and had a number of requests for the Sheriff’s Office, two
of which were getting the Sheriff’s Use of Force Policy publicly available and holding a meeting
with the Sheriff’s Office and its contract cities to discuss policing strategies. The Sheriff’s Office
did provide the cities with a copy of its Use of Force Policy and is in the process of getting it
posted on their website. The Sherriff’s Office is also planning on a contract city wide meeting in
ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 16, 2020 2
the first quarter of 2021; the preference of the Sheriff’s Office is to hold it in-person, but COVID-
19 is making it difficult to hold the meeting.
Councilmember Holden questioned how the contract with the Sheriff’s Department works.
City Administrator Perrault explained Ramsey County was a separate entity from the City of
Arden Hills. He reported for as long as Arden Hills has been in existence, Ramsey County has
been providing contract police services, along with six other cities. He noted the Sheriff’s Office
was an independent police organization that created and enforced their own policies.
Councilmember Holmes asked how the City was billed for contract police services.
City Administrator Perrault explained traditionally the Sheriff’s Department creates a budget
for providing services to the City and a cost formula is applied to the contract cities. He estimated
Arden Hills pays 13% of these fees.
Councilmember McClung inquired when the Council last signed a renewal on the last contract.
City Administrator Perrault stated the last contract was signed in late 2018 and it was a three
year contract. He noted this contract would expire at the end of 2021.
Councilmember Holden discussed the event that occurred in Falcon Heights with Philando
Castile, noting at the time Falcon Heights had contract police services with the City of St.
Anthony. She commented further on how difficult it would be for Arden Hills to change policing
services.
Mayor Grant stated it would also be cost prohibitive for a community the size of Arden Hills to
create its own police force. He asked if the police activity reports were public records.
City Administrator Perrault stated the police activity summary report from Ramsey County was
part of the public record.
Councilmember McClung recalled Ramsey County provided the City with quarterly and yearly
reports on police activity. He explained he was be supportive of the City posting these reports on
the City’s website.
Councilmember Holden reported this information is provided to the City and is disbursed to the
City Council. She clarified these reports were always public information.
Councilmember McClung thanked Councilmember Holden for the clarification.
Councilmember Holmes stated she visited the Ramsey County Sheriff Departments website
recently and she believed they were lacking transparency as only general information was posted.
She indicated there were very few reports available to the public. She believed this information
should be available on their website for the contract cities to review.
ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 16, 2020 3
Councilmember Scott agreed with this recommendation. He did not believe it was the City’s
responsibility to repost this information, but rather Ramsey County should be posting this
information.
Councilmember McClung supported the onus being placed on the Ramsey County Sheriff’s
Department to post this information on their website. With that being said, he stated that as long
as they don’t the City should make this information available on the City’s website for
transparency purposes. He discussed the plethora of information that was available on the
Roseville Police Department’s website.
Councilmember Holden agreed with Councilmember Holmes and Councilmember Scott that this
information should be posted on Ramsey County’s website. However, she also supported the
police activity reports being posted on the City’s website.
Mayor Grant reported the City can ask Ramsey County to put this information on their website,
but noted Ramsey County has a number of contract cities. He noted the City can try and gain
agreement with all of the contract cities and if not, this information can always be posted on the
City’s website.
Councilmember Holden suggested the Ramsey County Sheriff’s Department be encouraged to
review the amount of information that was available to the public on the Roseville Police
Department’s website.
Councilmember Scott asked if Arden Hills could receive monthly updates from the Sheriff’s
Department, as was done at North Oaks.
Mayor Grant feared this would take too much time.
Councilmember McClung supported the Sheriff’s Department having more of a presence at City
Council meetings to report on crime trends or areas of concern. He anticipated having a liaison
between the City and the Sheriff’s Department would foster better communication between the
two entities. He stated this could even be done through Zoom meetings.
Mayor Grant recommended quarterly updates be provided that would address trends and issues
in the City of Arden Hills.
Councilmember Holden encouraged residents in Arden Hills to consider doing a ride-along with
the Sheriff’s Department to learn more about policing in the community.
Mayor Grant stated this was a great suggestion. He explained he does a ride along each year for
an eight hour shift. He asked how the Council wanted to proceed with creating a Diverse Civilian
Review Board.
Councilmember Holden recommended this be driven by all the contract cities and not just Arden
Hills. She suggested the Justice League contact the other contract cities regarding this matter.
Mayor Grant agreed with this recommendation.
ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 16, 2020 4
Councilmember McClung stated he would be supportive of the creation of a Civilian Review
Board, but he agreed that all contract cities would have to be on board with this initiative.
Mayor Grant questioned how the Council wanted to address the power of the budget to create
change.
Councilmember Holden commented one thing she would like to see addressed is transit.
Secondly, she would like the amount of affordable housing in Arden Hills to be better explained
and communicated to the public. She explained 43% of the housing units in Arden Hills were
affordable.
Mayor Grant stated in the under 30% AMI, the most affordable units, the City has 292 units all
in one location within Arden Manor. He commented after having numerous conversations with
the public, it was his understanding residents supported the contract the City has with the Sheriff’s
Department and the public wanted these services in place 24 hours a day seven days a week.
Councilmember Holmes discussed how there was a growing number of mental health calls in
Ramsey County. She commented on how the State Legislator was addressing this concern and
could possibly be proposing new training for police officers on how to respond to mental health
crisis situations. She noted some police departments have social workers that respond to mental
health calls.
Mayor Grant reported domestic disputes and neighbor to neighbor disputes were dangerous calls
for officers to respond to. He stated the Ramsey County Sheriff’s Department was well trained to
work through the neighbor to neighbor mental health concerns.
Councilmember Scott reported after talking with the residents in his neighborhood they welcome
a strong police presence in Arden Hills. He commented he did not support reducing the funding
for the current level of police services.
Councilmember McClung agreed stating he would like the current level of services to remain as
is. However, he understood society was changing and there was a lot that needs to be done at the
State and County level to address mental health concerns.
Mayor Grant discussed how the City communicates budgeting information to Arden Hills
residents.
Councilmember McClung reported the City does a great job presenting budgeting information to
the public. He suggested the City consider being more vocal about when budget worksession
meetings are held in 2021 in order to further invite residents into the process.
Councilmember Holden commented on how the City promoted the chicken survey and stated
there was only so much advertising the City can do. She explained if people wanted to be
proactive, they would read the City newsletter and become engaged. She questioned what more
the City could do.
ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 16, 2020 5
Councilmember McClung stated he did not have any concrete examples and he believed the City
did a good job, but suggested the City pursue one or two more ideas to reach the public.
Mayor Grant indicated if residents wanted a more proactive role in the City’s budgeting process,
they could consider serving on FPAC and could also attend all Council budget worksession
meetings.
Councilmember Scott stated during his time on the City Council, he has yet to see a single
person attending the Truth In Taxation meeting.
Mayor Grant commented historically, people do not show up for this meeting.
Councilmember Holden reported the League of Minnesota Cities has an equity training program.
She recommended a City staff member attend this training. She suggested the City Council hire
an organization to conduct an audit of the City’s job descriptions to ensure they are inclusive. In
addition, the City’s hiring practices should be reviewed. She recommended Good Time for the
Truth: Race in Minnesota be read by the City Council and City staff in order to learn how to be
more inclusive.
Mayor Grant recommended staff order five copies of this book. In addition, he supported the
City hiring someone to take a look at the job descriptions and hiring practices as well.
Councilmember Holden asked if staff was aware of the GARE program through the League of
Minnesota Cities.
City Administrator Perrault stated he had heard of this program.
Councilmember Holden supported City staff members and City Councilmembers attending the
GARE program.
Councilmember McClung stated he supported the recommendations made by Councilmember
Holden.
Mayor Grant commented the last item was for the Council to consider creating a Human Rights
Commission and to conduct an equity audit. He reported the City already conducted an audit
based on gender. He noted the larger concept here was the Human Rights Commission.
Councilmember Holden stated before she could support this going forward, she would need to
understand what this Commission would be tasked with.
Councilmember Holmes explained she spoke with Subbaya Subramanian who serves on the
Arden Hills Planning Commission noting he was interested in serving on a Human Rights
Commission. She explained Mr. Subramanian previously served on the Roseville Human Rights
Commission. She believed the two functions of the Human Rights Commission were to get
different cultural voices out in the public and to bring concerns to the City.
ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 16, 2020 6
City Administrator Perrault reported the City of Arden Hills had a Human Rights Committee in
the mid-1990’s. He explained this group was disbanded at some point, but it was not clear as to
why.
Councilmember Holden commented she talked to the chair of the Shoreview Human Rights
Committee, Ben Schank, and she learned this group hardly meets quarterly but works to educate
the public. She questioned if the City’s existing Commissions could help the cause better than a
Human Rights Committee.
Councilmember McClung indicated he has been doing research and stated he was not
necessarily opposed to a Human Rights Committee if there was a purpose. He commented on the
general focus of these groups. He stated the organizations that tended to meet more frequently
were in larger communities and had their own police departments. He explained he could support
the City having a Human Rights Committee but was uncertain what this group would do. He
discussed how difficult it was to find volunteers to serve on the City’s existing Commissions and
Committees. He commented on how the discussions held by these groups may overlap with a
Human Rights Committee.
Councilmember Scott stated he would be in favor of forming a Human Rights Committee. He
indicated he would want to be assured that the community was going to engage with this group.
Mayor Grant reported a Human Rights Commission was tried years ago, and because this is a
smaller community, it was disbanded. He commented on an event that occurred in Arden Hills in
2010 noting a Human Rights Commission was discussed again but there was not enough
community support. He indicated he would rather make substantive achievement and progress on
the issues, versus creating a committee. He supported the Council reading the book
Councilmember Holden suggested. He wanted to see all of the City’s standing committees fully
staffed. He stated he was proud of the diversity the City had on its standing committees.
Councilmember Holmes understood it was hard to staff the City’s standing committees. She
commented unless residents come to the Council requesting a Human Rights Committee, the
Council was better off trying to make its existing Commissions more diverse and vibrant. She
supported the Council and City staff attending more training and reading the book suggested by
Councilmember Holden.
Councilmember Holden stated she believed it was a little premature to discuss this issue. She
recommended this idea be put on hold for six or twelve months.
Mayor Grant asked what the Council thought about this suggestion.
Councilmember McClung reported there was not enough appetite to move forward with the
committee at this time. He agreed with Councilmember Holden.
Councilmember Scott commented he would be supportive of a committee, but he would have to
see an interest prior to the group moving forward.
ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 16, 2020 7
Councilmember Holden explained the City would have to provide the purpose and direction for
this committee. She indicated it would take time to draft policies and create this information. For
this reason, she supported the Council holding off on forming a committee.
Mayor Grant agreed the City should hold off on forming a Human Rights Committee at this
time.
Councilmember Holmes stated she believed waiting was the best course of action.
Council consensus was to direct staff to post the police activity reports to the City’s website. In
addition, the Council requested staff speak to Ramsey County about receiving quarterly reports
beginning in 2021 and to ask if the other contract cities were interested in starting a Diverse
Civilian Review Board. Lastly, the Council was to reconsider a Human Rights Committee in six
to twelve months.
B. Keeping of Chickens Survey Results
Community Development Manager/City Planner Mrosla stated at its September 21, 2020
Work Session, the City Council discussed public engagement and feedback options in regards to
the keeping of backyard chickens. Council directed staff to create an online survey to gauge
resident support. The survey launched on Monday, October 5 and closed Thursday, November 5,
2020.
Community Development Manager/City Planner Mrosla reported 660 residents completed the
survey. Of the respondents, 75.2 percent indicated that they were in favor of allowing egg laying
hens and roughly two-thirds of respondents indicated that they had experience or knew someone
with experience with raising chickens in the past. Among the respondents who indicated their
support, residents stated that their interest in chickens ranged from a desire to participate in a
“greener” lifestyle to providing a learning experience for kids. The most important factor was a
desire to access food quality, with 71.4 percent of respondents indicating that this was either
“Important” or “Very Important” to them.
Community Development Manager/City Planner Mrosla explained roughly less than half of
all respondents indicated that they had concerns about changing the chicken ordinance, but some
respondents indicated that they were concerned changes to the ordinance may result in noisy or
unsanitary situations, or situations that could attract vermin. There was no clear majority of
respondents who supported the same number of chickens that should be allowed on a residential
property, but the largest cohort of 45.2 percent of residents supported four (4) to six (6) chickens
per property. A clear majority of residents supported a minimum distance from other properties
required for chicken coops, minimum cleanliness standards for chicken coops, and the maximum
or minimum size of coops and run area allowed for residential properties. Roughly half of all
respondents indicated that they supported a requirement for a city-issued permit, screening for
chicken coops or a run area, and restrictions for the location on a property where chickens can be
housed.
Councilmember Holden commented 20% of the population responded to this survey, which was
a significant amount. She explained based on the results of the survey, the majority of the
ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 16, 2020 8
residents want chickens. In addition, based on the results, she stated she did not believe a
standalone public hearing meeting was necessary.
Mayor Grant questioned how many households completed the survey multiple times.
Community Development Manager/City Planner Mrosla stated there were 55 households that
completed the survey twice.
Councilmember McClung agreed a standalone public hearing meeting was not necessary.
Councilmember Holmes agreed and noted a public hearing would be held by the Planning
Commission when this item came forward for consideration. She thanked the public for
providing the City with thoughtful comments.
Community Development Manager/City Planner Mrosla questioned if the Council supported
staff drafting an Ordinance.
Councilmember Holden supported staff moving forward with the drafting of an Ordinance. She
explained she would only support a property in Arden Hills having up to three chickens.
Councilmember McClung agreed staff should begin drafting an Ordinance.
Mayor Grant agreed only three chickens should be allowed, no roosters and only laying hens
should be permitted.
Councilmember Scott asked what the city of Shoreview allows with respect to chickens and
questioned how much their license was.
Mayor Grant commented he was uncertain.
Community Development Manager/City Planner Mrosla explained residents in Shoreview can
have up to four chickens. He asked if the Council supported the City having a formal permitting
process for chickens.
Councilmember Holden stated she was in favor of the City having a formal process because this
would provide the City an avenue to address enforcement concerns.
Mayor Grant reported the City requires residents to have a license for their dogs and he
recommended the same permitting process be followed for chickens.
Councilmember Scott questioned if staff had any information about the mutation of viruses from
fowl.
Councilmember Holden explained she had spoken to several vets and it was her understanding
all of the studies show that COVID was not transmitted by domestic animals. She inquired what
the timeline would be for approving a chicken Ordinance.
ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 16, 2020 9
Community Development Manager/City Planner Mrosla reported staff would be working on
this ordinance over the coming months and is anticipating bring this item forward for formal
approvals in February 2021 timeframe.
Councilmember Holmes stated it would be important for staff to review all of the comments that
were provided by the public, while also reviewing other chicken ordinances when drafting an
ordinance for Arden Hills.
Councilmember McClung recommended the City post a news flash that the Council directed
staff to draft chicken Ordinance language.
Community Development Manager/City Planner Mrosla explained he would be posting the
results of the survey on the City’s website and he could add a statement explaining the Council
had directed staff to draft chicken Ordinance language. He the Council for their feedback. He
reported he would begin drafting Ordinance language and would bring this item back to the
Council at a future worksession meeting.
C. 2021 Budget Discussion
Finance Director Bauman stated a budget workshop was held with the Council on August 17,
2020. Staff was directed to reduce the proposed COLA for non-union employees from 3% to 2%
and Council adopted a maximum tax levy increase of 4.25% on September 14, 2020. It was noted
the final levy and budget adoption meeting was scheduled for December 14, 2020. Staff reviewed
the proposed 2021 budget in further detail with the Council and asked for comments or questions.
Councilmember Holden commented she was having a hard time with the proposed CIP. She
explained she wanted to know more about the vehicles the City had, how they were being
maintained and what vehicles were proposed for replacement. She wanted to be assured that the
City was taking care of the vehicles that it had.
Councilmember Scott questioned if the 4.25% proposed levy would meet all of the City’s
priorities. He indicated he could deprioritize vehicle purchases.
Finance Director Bauman explained in 2021 the expenditures exceeded revenues in the General
Fund by $59,710. However, she noted the City has sufficient fund balance to cover this deficit so
she reported staff was not too concerned with the levy being 4.25%.
Councilmember Holden discussed the projects and expenditures for the next nine years. She
reviewed which years ran in a deficit within the CIP.
Mayor Grant thanked staff for the thorough report on the 2021 Budget and the Council directed
staff to move forward with the proposed budget and levy at 4.25%.
D. 2021 Fee Schedule
City Clerk Hanson stated the City Council annually establishes a fee schedule for administrative,
building construction, liquor licensing, copying of maps and ordinances, park and recreation
ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 16, 2020 10
facility usage, planning and zoning, utilities, business licenses, utility fees, and other
miscellaneous permits and penalties that are enforced by the City. She indicated the City Council
annually establishes a fee schedule for administrative, building construction, liquor licensing,
copying of maps and ordinances, park and recreation facility usage, planning and zoning, utilities,
business licenses, utility fees, and other miscellaneous permits and penalties that are enforced by
the City. Staff reviewed the minor changes that were proposed to be made to the 2021 Fee
Schedule and asked for comments or questions.
Councilmember Holden asked why the fee for Final Plat permits was decreased.
Community Development Manager/City Planner Mrosla reported after completing an analysis
with neighboring communities the City fee was reduced to be on average with adjacent cities. He
explained staff was trying to make Arden Hills’ fees consistent with neighboring cities.
Councilmember Holmes stated she did not understand why the City would be reducing its
administrative fees. She did not believe it mattered what other cities did.
Councilmember Holden supported the City keeping the Final Plat fee as is due to the fact it
requires legal review.
Community Development Manager/City Planner Mrosla explained the legal review was
covered by the funds provided in escrow.
Mayor Grant asked if the escrow was paid back to the applicant if the funds were not used in
full.
Community Development Manager/City Planner Mrosla reported unused escrow funds are
returned to the applicant and upon completion of the project.
Councilmember Holden requested further information regarding the erosion control fees.
City Clerk Hanson stated this was a fairly new fee section created by the previous Public Works
Director/City Engineer.
Councilmember Holden questioned why the fee schedule had been amended to state applicants
were to contact the Met Council for SAC fee information.
Public Works Director/City Engineer Blomstrom reported the City could put the Met
Council’s SAC fees into the fee schedule. However, he didn’t want to create any confusion with
having the wrong numbers.
Councilmember Holden asked when the Met Council would be updating their fees.
Public Works Director/City Engineer Blomstrom stated these numbers should have been
updated this fall for 2021.
ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 16, 2020 11
Councilmember Holden supported the Met Council SAC fees being included in the Fee
Schedule.
Mayor Grant agreed and recommended the numbers have an asterisk to note the fees were
charged by the Met Council and not the City of Arden Hills.
City Clerk Hanson asked if the Council wanted to consider inflationary increases for the 2021
business licenses, or should the fees remain as is.
Councilmember Holden supported the fees remaining as is.
Mayor Grant agreed and the Council was in concurrence.
E. 2021 Council Liaison and Mayor Pro Tem Appointments Discussion
City Clerk Hanson stated each year, a Councilmember is appointed to serve as liaison on the
various committees and commissions in the City. She provided current liaison information and
requested feedback on how to proceed with the 2021 appointments.
Mayor Grant stated historically the City Council has provided him with emails regarding their
thoughts. He explained he can not guarantee that each Councilmember would receive their
requested appointments, but he believed this was the best way to move this item forward.
Councilmember Holden recommended the Lake Johanna Fire Department Alternate be changed.
She understood that the Alternate had to be a City Councilmember and could not be the Finance
Director.
Councilmember Holmes requested CTV and NYFS be added to the list of appointments. The
Council supported this recommendation.
Councilmember Holden supported the City making a new appointment to NYFS and that this
appointment be a Councilmember.
Councilmember Scott stated he had no preference.
Councilmember McClung commented given how things went the last year, he would like to see
a change.
Councilmember Holmes agreed.
City Clerk Hanson reported the Council would be approving the 2021 Council Liaison
appointments on December 14. She requested the Council make their requests prior to December
9 in order to allow staff enough time to prepare the meeting packets.
Mayor Grant stated he would provide the assignment information to City Clerk Hanson.
ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 16, 2020 12
F. TCAAP RAB Council Participation
City Administrator Perrault stated the City was recently made aware of renewed efforts on the
part of the Army to re-engage citizen volunteers to serve on the TCAAP RAB. The Council then
requested a discussion on whether or not they should have a Councilmember as a representative
on the board. According to the website for the RAB, their job is to:
Review documents prepared by the Army about the environmental restoration process
taking place at the former TCAAP and provides an opportunity for local citizen input into
the cleanup process. The status of each of the sites undergoing cleanup is available on
their website. Community input is critical to ensure understanding and acceptance of the
decisions made by the U.S. Army, the MPCA, and the U.S. EPA.
City Administrator Perrault reported no RAB meetings are currently scheduled. The Army had
hoped to hold a meeting to talk to and encourage community members to serve on the RAB, but
due to COVID-19 social distancing requirements, they were unable to hold an in-person meeting.
The Army plans to hold a virtual public meeting related the Round Lake Proposed Plan before
December 2020 and the details will be available on their website.
Councilmember Holden commented she did not believe any City Councilmembers should be
representing the City on the RAB. She stated if any Councilmembers wanted to attend these
meetings, they could represent themselves, but not the Arden Hills City Council. She suggested
RAB representatives be invited to attend a future City Council meeting.
Councilmember Holmes stated she had mixed feelings on this because she feared if a resident
were to serve on the RAB, the information from this group may not be fully relayed to the City
Council. She noted in the past, Lois Rem served on the RAB as a resident even while she was a
City Councilmember.
Mayor Grant recalled Lois serving as a resident on the RAB. He reported he served on the Arden
Hills Foundation and he happened to be the Mayor.
Councilmember Holden discussed the Round Lake issue and noted the City was observing this
issue.
Mayor Grant reported this was the case and noted Betty McCollum’s office has been good about
keeping the City apprised on this issue.
City Administrator Perrault stated the City does reach out to the MPCA three or four times
each year regarding Round Lake. He explained he requested Public Works Director/City Engineer
Blomstrom attend the previous RAB meeting, and would request the director attend future,
applicable meetings
Councilmember Holmes supported the City having a staff member at these meetings. She
indicated these meetings appear to be rather technical in nature. She stated this staff member
could then provide the Council with feedback on the meeting.
ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 16, 2020 13
City Administrator Perrault commented Director Blomstrom would be attending the meeting to
listen only and would not be commenting on issues.
Councilmember Holden noted the proposal for Round Lake has been in place for some time and
a public comment period was held. She indicated she did not support dumping the RAB meetings
on staff.
Mayor Grant explained City Councilmembers could attend future RAB meetings as an
individual resident of Arden Hills for listening purposes and could report back to the Council. He
stated this did not require the approval of the City Council.
Councilmember Scott indicated he would likely be attending the RAB meetings but this would
not be in an official City capacity.
Council consensus was to not appoint a City Councilmember to the RAB.
G. Lexington Avenue Improvement Project Status Update
Public Works Director/City Engineer Blomstrom stated City staff was requested to add an
agenda item on the work session for November 16 to discuss the status of the Lexington Avenue
Improvement project. The project includes roadway and utility improvements between County
Road E and I-694, with funding participation from Ramsey County, the City of Arden Hills, and
the City of Shoreview.
Public Works Director/City Engineer Blomstrom explained the project delivery schedule has
changed over the past two years. The project was originally scheduled for construction in the year
2020. In November 2019, the County notified the City that project construction would shift to the
year 2021 due to the amount of time needed to complete the easement acquisition process. In
August 2020, the County notified the City that the Lexington Avenue project construction
schedule would likely be shifted to the year 2022 due to limitations on available funding as a
result of COVID-19. County staff fully expects the Lexington Avenue project to be constructed in
2022 due to the limited terms of the negotiated right of way agreements.
Public Works Director/City Engineer Blomstrom indicated the Lexington Avenue project
requires three agreements involving the City of Arden Hills. The City Council previously
approved a Cooperative Agreement for Right of Way Acquisition with Ramsey County on March
23, 2020. This agreement committed City cost participation in the estimated amount of
$228,218.76 for temporary and permanent easements along the corridor.
Councilmember Scott asked if the City wanted to avoid tackling Snelling Avenue and the
County Road E intersection projects both in the same year
Public Works Director/City Engineer Blomstrom reported staff was recommending these
projects not be completed in the same year. He stated the County was also making this same
recommendation. He explained the County would prefer to shift the intersection improvements to
2023 or 2024.
ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 16, 2020 14
Councilmember Holmes questioned if the work on the County Road E intersection would
include a roundabout.
Public Works Director/City Engineer Blomstrom indicated this project would include roadway
improvements to the south on County Road E to Highway 51 and noted the roundabout would be
delivered in a separate project.
Councilmember Holmes discussed the expense of the project noting the overall impact to the
City would be $400,000.
Public Works Director/City Engineer Blomstrom reported this was the case.
Councilmember Scott asked if the signal synchronization was part of this project.
Public Works Director/City Engineer Blomstrom stated he would confirm this with Ramsey
County staff.
Councilmember Holden noted the total watermain price for this project was estimated at
$423,000 and the City may receive some funding from State bonding.
Mayor Grant commented it would be in the City’s best interest to complete this project in 2022
in order to utilize State bonding.
Finance Director Bauman reported she had confirmed that the State bonding would be good
through 2024.
Councilmember Holden requested staff investigate what statute the State bonding had been
approved under and see if there were any restrictions in how the City could spend these dollars.
H. Council Tracker
City Administrator Perrault provided the Council with an update on the Council Tracker.
2. COUNCIL COMMENTS AND STAFF UPDATES
None.
ADJOURN
Mayor Grant adjourned the City Council Work Session at 8:00 p.m.
__________________________ __________________________
Julie Hanson David Grant
City Clerk Mayor
CONSENT ITEM 6A
MEMORANDUM
DATE:
December 14, 2020
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Gayle Bauman, Finance Director
Pang Silseth, Accounting Analyst
SUBJECT:
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
A. Approve Claims and Payroll
or
B. Reject Claims and Payroll
Background
Payroll is processed biweekly and accounts payable is processed weekly.
Budget Impact
NA
Attachments
2020 Payroll #24 ……………………………………………………………. $ 87,112.83
2020 Payroll #25 ……………………………………………………………. $107,349.73
Total Payroll $194,462.56
Paid Claims--- 11/14/2020 through 12/04/2020
(Check Nos. 49715-49752and ACH Checks) ……………………………... $249,384.55
Total Accounts Payable $249,384.55
Total Claims $443,847.11
CITY OF ARDEN HILLS
PAYROLL # 24
CHECKS DATED:11/27/20
Biweekly:11/07/20 -11/20/20
EMPLOYEE DEDUCTIONS AMT.Payment Method
FIT 6,324.84 EFT
SIT 2,974.25 EFT
FICA Oasdi 4,537.26 EFT
FICA Medicare 1,061.16 EFT
TOTAL TAXES 14,897.51
Health Premium 1,484.62 A/P Check*
Dental Premium 241.04 A/P Check*
FSA Health Care Reimb. 0.00 A/P Check*
FSA Dependent Care Reimb.0.00 A/P Check*
TOTAL FLEXIBLE SPENDING 1,725.66
HSA Health Saving 303.33
Health Care Savings Plan-Retirement 0.00 EFT
Health Care Savings Plan-2% 502.50 EFT
Health Care Savings Plan-4%457.30 EFT
TOTAL HEALTH SAVINGS 1,263.13
PERA 4,580.85 EFT
ICMA 3,070.82 EFT
Central Pension Fund-Union 622.08 A/P Check*
MN State Retirement System 750.00 EFT
TOTAL RETIREMENT 9,023.75
IUOE 49 Dues (Union) 140.00 A/P Check*
LTD/STD Insurance 0.00 A/P Check*
PERA Life Insurance 32.00 A/P Check*
Life/Addl/Dep Life 132.94 A/P Check*
Life/Addl non-tax 35.70 A/P Check*
UNUM 19.51 A/P Check*
AFLAC 22.76 EFT
TOTAL VOLUNTARY 382.91
Total Employee Deductions 27,292.96
Net Payroll 0.00
Direct Deposit 48,534.37 EFT
Gross Payroll Tie-Out 75,827.33
Plus City Paid Benefit 11,285.50
TOTAL PAYROLL COST 87,112.83
FICA TIE-OUT
Gross Payroll 75,827.33
Less Total FSA 1,725.66
Less Total H.SA 1,263.13
Less Voluntary Ins 58.46
Plus ICMA Employer 401.46
Net P/R Subject to FICA 73,181.54
FICA Oasdi @ 6.20% 4,537.26
FICA Medicare @ 1.45%1,061.16
Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax
Deposit Service. Transfers are typically made up to two days after the payroll date.
* A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report.
Checks may be paid this week or the following week.
CITY BENEFIT
4,537.26
1,061.16
5,598.42
0.00
0.00
0.00
0.00
0.00
5,285.62
401.46
5,687.08
0.00
0.00
CITY OF ARDEN HILLS
PAYROLL # 25
CHECKS DATED:12/11/20
Biweekly:11/21/20 -12/04/20
EMPLOYEE DEDUCTIONS AMT.Payment Method
FIT 6,317.58 EFT
SIT 3,014.41 EFT
FICA Oasdi 4,306.69 EFT
FICA Medicare 1,065.34 EFT
TOTAL TAXES 14,704.02
Health Premium 1,484.62 A/P Check*
Dental Premium 241.04 A/P Check*
FSA Health Care Reimb.0.00 A/P Check*
FSA Dependent Care Reimb.0.00 A/P Check*
TOTAL FLEXIBLE SPENDING 1,725.66
HSA Health Saving 803.33
Health Care Savings Plan-Retirement 0.00 EFT
Health Care Savings Plan-2%467.56 EFT
Health Care Savings Plan-4%467.02 EFT
TOTAL HEALTH SAVINGS 1,737.91
PERA 4,550.76 EFT
ICMA 3,165.41 EFT
Central Pension Fund-Union 610.56 A/P Check*
MN State Retirement System 750.00 EFT
TOTAL RETIREMENT 9,076.73
IUOE 49 Dues (Union)140.00 A/P Check*
LTD/STD Insurance 1,226.35 A/P Check*
PERA Life Insurance 32.00 A/P Check*
Life/Addl/Dep Life 132.94 A/P Check*
Life/Addl non-tax 35.70 A/P Check*
UNUM 140.00 A/P Check*
AFLAC 22.76 EFT
TOTAL VOLUNTARY 1,729.75
Total Employee Deductions 28,974.07
Net Payroll 0.00
Direct Deposit 47,737.03 EFT
Gross Payroll Tie-Out 76,590.61
Plus City Paid Benefit 30,759.12
TOTAL PAYROLL COST 107,349.73
FICA TIE-OUT
Gross Payroll 76,590.61
Less Total FSA 1,725.66
Less Total H.SA 1,737.91
Less Voluntary Ins 58.46
Plus ICMA Employer 401.46
Net P/R Subject to FICA 73,470.04
FICA Oasdi @ 6.20%4,306.69
FICA Medicare @ 1.45%1,065.34
Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax
Deposit Service. Transfers are typically made up to two days after the payroll date.
* A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report.
Checks may be paid this week or the following week.
103.20
103.20
1,625.00
5,250.88
401.46
5,652.34
18,006.55
1,625.00
5,372.03
17,370.20
636.35
CITY BENEFIT
4,306.69
1,065.34
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CONSENT ITEM – 6B
MEMORANDUM
DATE:
December 14, 2020
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Gayle Bauman, Finance Director
SUBJECT: 2021 Non-Union Employee Compensation Plan
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
The City Council should consider approving the 2021 non-union employee compensation plan or
provide further direction to City Staff.
Background
Annually, the City Council evaluates its compensation plan and determines if a cost of living
adjustment (COLA) is appropriate. The 2021 budget was prepared with a 2.0% increase for non-
union employees and a 3.0% increase for I.O.U.E. union members per their approved contract.
This, in effect, helps to maintain the City’s place in the market.
The seasonal employee compensation plan has been reviewed by staff and adjustments have been
made, if necessary, to comply with minimum wage laws.
Attached for Council approval are the compensation plans for January 1, 2021, for non-union
employees as well as the proposed 2021 seasonal employee compensation plan.
Attachments
Attachment A: Proposed 2021 Non-Union Employee Compensation Plan
Attachment B: Proposed 2021 Seasonal Compensation Plan
NONͲUNIONHOURLYGrade 1 2 3 4 5 6 7 8 90Ͳ48 1 16.32 16.81 17.32 17.84 18.37 18.92 19.49 20.07 20.6849Ͳ64 2 17.30 17.82 18.36 18.91 19.47 20.06 20.66 21.28 21.9265Ͳ82 3 18.34 18.89 19.46 20.04 20.64 21.26 21.90 22.56 23.2383Ͳ100 4 19.44 20.02 20.62 21.24 21.88 22.54 23.21 23.91 24.63101Ͳ120 5 20.61 21.23 21.86 22.52 23.19 23.89 24.61 25.34 26.10121Ͳ142 6 21.84 22.50 23.17 23.87 24.59 25.32 26.08 26.86 27.67143Ͳ165 7 23.15 23.85 24.56 25.30 26.06 26.84 27.65 28.48 29.33166Ͳ189 8 24.54 25.28 26.04 26.82 27.62 28.45 29.31 30.19 31.09190Ͳ215 9 26.02 26.80 27.60 28.43 29.28 30.16 31.06 32.00 32.96216Ͳ242 10 27.58 28.40 29.26 30.13 31.04 31.97 32.93 33.92 34.93243Ͳ271 11 29.23 30.11 31.01 31.94 32.90 33.89 34.90 35.95 37.03272Ͳ302 12 30.99 31.92 32.87 33.86 34.87 35.92 37.00 38.11 39.25303Ͳ335 13 32.84 33.83 34.84 35.89 36.97 38.08 39.22 40.39 41.61336Ͳ370 14 34.82 35.86 36.94 38.04 39.18 40.36 41.57 42.82 44.10371Ͳ407 15 36.90 38.01 39.15 40.33 41.54 42.78 44.07 45.39 46.75408Ͳ446 16 39.12 40.29 41.50 42.75 44.03 45.35 46.71 48.11 49.55447Ͳ487 17 41.47 42.71 43.99 45.31 46.67 48.07 49.51 51.00 52.53488Ͳ530 18 43.95 45.27 46.63 48.03 49.47 50.95 52.48 54.06 55.68531Ͳ575 19 46.59 47.99 49.43 50.91 52.44 54.01 55.63 57.30 59.02576Ͳ620 20 49.39 50.87 52.39 53.97 55.58 57.25 58.97 60.74 62.56621Ͳ665 21 52.35 53.92 55.54 57.20 58.92 60.69 62.51 64.38 66.31666Ͳ710 22 55.49 57.16 58.87 60.64 62.45 64.33 66.26 68.25 70.29711Ͳ755 23 58.82 60.58 62.40 64.27 66.20 68.19 70.23 72.34 74.51756Ͳ800 24 62.35 64.22 66.15 68.13 70.17 72.28 74.45 76.68 78.98StepPts Attachment A
NONͲUNIONMONTHLYGrade1234567890Ͳ48 1 2,829.28 2,914.16 3,001.59 3,091.64 3,184.38 3,279.92 3,378.31 3,479.66 3,584.0549Ͳ64 2 2,999.04 3,089.01 3,181.68 3,277.13 3,375.45 3,476.71 3,581.01 3,688.44 3,799.1065Ͳ82 3 3,178.98 3,274.35 3,372.58 3,473.76 3,577.97 3,685.31 3,795.87 3,909.75 4,027.0483Ͳ100 4 3,369.72 3,470.81 3,574.94 3,682.19 3,792.65 3,906.43 4,023.63 4,144.33 4,268.66101Ͳ120 5 3,571.91 3,679.06 3,789.44 3,903.12 4,020.21 4,140.82 4,265.04 4,392.99 4,524.78121Ͳ142 6 3,786.22 3,899.81 4,016.80 4,137.31 4,261.43 4,389.27 4,520.95 4,656.57 4,796.27143Ͳ165 7 4,013.39 4,133.80 4,257.81 4,385.54 4,517.11 4,652.62 4,792.20 4,935.97 5,084.05166Ͳ189 8 4,254.20 4,381.82 4,513.28 4,648.68 4,788.14 4,931.78 5,079.73 5,232.13 5,389.09190Ͳ215 9 4,509.45 4,644.73 4,784.08 4,927.60 5,075.43 5,227.69 5,384.52 5,546.05 5,712.44216Ͳ242 10 4,780.02 4,923.42 5,071.12 5,223.25 5,379.95 5,541.35 5,707.59 5,878.82 6,055.18243Ͳ271 11 5,066.82 5,218.82 5,375.39 5,536.65 5,702.75 5,873.83 6,050.05 6,231.55 6,418.49272Ͳ302 12 5,370.83 5,531.95 5,697.91 5,868.85 6,044.91 6,226.26 6,413.05 6,605.44 6,803.60303Ͳ335 13 5,693.08 5,863.87 6,039.78 6,220.98 6,407.61 6,599.84 6,797.83 7,001.77 7,211.82336Ͳ370 14 6,034.66 6,215.70 6,402.17 6,594.24 6,792.06 6,995.83 7,205.70 7,421.87 7,644.53371Ͳ407 15 6,396.74 6,588.64 6,786.30 6,989.89 7,199.59 7,415.58 7,638.04 7,867.18 8,103.20408Ͳ446 16 6,780.55 6,983.96 7,193.48 7,409.28 7,631.56 7,860.51 8,096.33 8,339.22 8,589.39447Ͳ487 17 7,187.38 7,403.00 7,625.09 7,853.84 8,089.46 8,332.14 8,582.11 8,839.57 9,104.76488Ͳ530 18 7,618.62 7,847.18 8,082.59 8,325.07 8,574.82 8,832.07 9,097.03 9,369.94 9,651.04531Ͳ575 19 8,075.74 8,318.01 8,567.55 8,824.58 9,089.31 9,361.99 9,642.85 9,932.14 10,230.10576Ͳ620 20 8,560.28 8,817.09 9,081.60 9,354.05 9,634.67 9,923.71 10,221.42 10,528.07 10,843.91621Ͳ665 21 9,073.90 9,346.12 9,626.50 9,915.29 10,212.75 10,519.14 10,834.71 11,159.75 11,494.54666Ͳ710 22 9,618.33 9,906.88 10,204.09 10,510.21 10,825.52 11,150.28 11,484.79 11,829.34 12,184.22711Ͳ755 23 10,195.43 10,501.30 10,816.33 11,140.82 11,475.05 11,819.30 12,173.88 12,539.10 12,915.27756Ͳ800 24 10,807.16 11,131.37 11,465.31 11,809.27 12,163.55 12,528.46 12,904.31 13,291.44 13,690.19StepPts
NONͲUNIONYEARLYGrade1234567890Ͳ48 1 33,951.42 34,969.96 36,019.06 37,099.63 38,212.62 39,359.00 40,539.77 41,755.96 43,008.6449Ͳ64 2 35,988.50 37,068.16 38,180.20 39,325.61 40,505.37 41,720.54 42,972.15 44,261.32 45,589.1665Ͳ82 3 38,147.81 39,292.24 40,471.01 41,685.14 42,935.70 44,223.77 45,550.48 46,916.99 48,324.5083Ͳ100 4 40,436.68 41,649.78 42,899.27 44,186.25 45,511.84 46,877.19 48,283.51 49,732.01 51,223.97101Ͳ120 5 42,862.88 44,148.77 45,473.23 46,837.43 48,242.55 49,689.83 51,180.52 52,715.94 54,297.41121Ͳ142 6 45,434.65 46,797.69 48,201.62 49,647.67 51,137.10 52,671.21 54,251.35 55,878.89 57,555.26143Ͳ165 7 48,160.73 49,605.55 51,093.72 52,626.53 54,205.33 55,831.49 57,506.43 59,231.62 61,008.57166Ͳ189 8 51,050.38 52,581.89 54,159.34 55,784.12 57,457.65 59,181.38 60,956.82 62,785.52 64,669.09190Ͳ215 9 54,113.40 55,736.80 57,408.90 59,131.17 60,905.11 62,732.26 64,614.23 66,552.65 68,549.23216Ͳ242 10 57,360.20 59,081.01 60,853.44 62,679.04 64,559.41 66,496.19 68,491.08 70,545.81 72,662.19243Ͳ271 11 60,801.81 62,625.87 64,504.64 66,439.78 68,432.98 70,485.97 72,600.55 74,778.56 77,021.92272Ͳ302 12 64,449.92 66,383.42 68,374.92 70,426.17 72,538.96 74,715.12 76,956.58 79,265.28 81,643.23303Ͳ335 13 68,316.92 70,366.43 72,477.42 74,651.74 76,891.29 79,198.03 81,573.97 84,021.19 86,541.83336Ͳ370 14 72,415.93 74,588.41 76,826.06 79,130.85 81,504.77 83,949.91 86,468.41 89,062.46 91,734.34371Ͳ407 15 76,760.89 79,063.72 81,435.63 83,878.70 86,395.06 88,986.91 91,656.52 94,406.21 97,238.40408Ͳ446 16 81,366.54 83,807.54 86,321.76 88,911.42 91,578.76 94,326.12 97,155.91 100,070.58 103,072.70447Ͳ487 17 86,248.53 88,835.99 91,501.07 94,246.10 97,073.49 99,985.69 102,985.26 106,074.82 109,257.06488Ͳ530 18 91,423.45 94,166.15 96,991.14 99,900.87 102,897.90 105,984.83 109,164.38 112,439.31 115,812.49531Ͳ575 19 96,908.85 99,816.12 102,810.60 105,894.92 109,071.77 112,343.92 115,714.24 119,185.67 122,761.24576Ͳ620 20 102,723.39 105,805.09 108,979.24 112,248.62 115,616.07 119,084.56 122,657.09 126,336.81 130,126.91621Ͳ665 21 108,886.79 112,153.39 115,517.99 118,983.53 122,553.04 126,229.63 130,016.52 133,917.02 137,934.53666Ͳ710 22 115,420.00 118,882.60 122,449.07 126,122.55 129,906.22 133,803.41 137,817.51 141,952.04 146,210.60711Ͳ755 23 122,345.20 126,015.55 129,796.02 133,689.90 137,700.60 141,831.61 146,086.56 150,469.16 154,983.23756Ͳ800 24 129,685.91 133,576.48 137,583.78 141,711.29 145,962.63 150,341.51 154,851.76 159,497.31 164,282.23StepPts
PW Seasonal/Parks and Recreation
20201 Part-Time Pay Scale
Playground Leaders/Special Event/Trip Chaperone:
Steps: 1 2 3 4 5+
$11.0011.50 $11.2511.75 *$11.5012.00 $11.7512.25 $12.0012.50
* Pay rate based on qualifications and experience (college level entry)
Program Instructor I: Soccer/pre-soccer; basketball; sports hour/Pee Wee sports; pre-tball;
flag football; soccer/tball mini camp; art programs, floor hockey; volleyball (classes are usually 1
hr)
Steps: 1 2 3 4 5
$12.5012.75 $12.7513.00 *$13.0013.25 $13.2513.50 $13.5014.00
* Pay rate based on qualifications and experience (college level entry)
Program Instructor II: Tennis, Baby-Sitting
Steps: 1 2 3 4 5
$13.5075 $13.7514.00 $14.0014.25 $14.2514.75 $14.5015.00
Program Instructor III: Ice skating instructor, hockey skills instructor
Steps: 1 2 3 4 5+
$15.0050 $15.2575 $15.5016.00 $15.7516.25 $16.2575
Program Instructor IV: Sports coordinator, lead summer staff
Steps: 1 2 3 4 5+
$13.5013.75 $13.7514.00 $14.0014.25 $14.2514.50 $14.5014.75
Youth Umpires/Referees: Softball Umpire per game / Soccer referee per game
Steps: 1 2 3 4 5
$16.0016.50 $16.5017.00 *$17.0017.50 $17.5018.00 $18.0018.50
* Certified Entry
Attachment B
Maintenance Worker:
Steps: 1 2 3+ 4 5+
$12.5013.00 $13.5014.00 $14.2514.75 $15.2515.75 $16.0016.50
Ice Rink Attendants:
Steps: 1 2 3 4 5+
$10.5011.00 $10.7511.25 *$11.0011.50 $11.2511.75 $11.5012.00
* College level entry
Park Attendants: Adult Softball; Soccer
Steps: 1 2 3 4 5+
$10.5011.00 $10.7511.25 *$11.0011.50 $11.2511.75 $11.5012.00
* College level entry
Private Lessons: Tennis, Ice Skating, Specialty Skill Classes - per hour only
Steps: 1 2 3 4 5+
$20.0020.50
CONSENT ITEM – 6C
MEMORANDUM
DATE:
December 14, 2020
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Gayle Bauman, Finance Director
SUBJECT: 2021 City Contribution to Employee Monthly Benefits
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
The City Council should consider approving Resolution 2020-062 setting the City Contribution to
Employee Monthly Benefits for the 2021 benefit year.
Background
Each year, the City needs to review the employee benefit options for the coming year and set the
monthly contribution rates.
Discussion
This is the third year of the Minnesota Public Employees Insurance Program (PEIP). Rates
increased 9.5% overall for health insurance. It is proposed that the city’s payment toward employee
health insurance will increase $43.48 per month for an employee on a single plan and $87.50 per
month for an employee on a family plan. This is approximately a $19,500 increase in the budget.
The City would also cover the employee dental premium for those employees that chose a Single
health plan. No changes were made to the Life, Short Term or Long Term Disability benefits.
Attachments
Attachment A: Resolution 2020-062
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2020-062
A RESOLUTION APPROVING THE 2021 CITY CONTRIBUTION TO
EMPLOYEE MONTHLY BENEFITS
WHEREAS, the City Council of Arden Hills does hereby approve the contribution of six
hundred eighty five dollars and ninety-nine cents ($685.99) per month toward health and dental
insurance for an employee choosing a single medical insurance coverage plan. $48.95 will go
toward the employee dental premium; if the HSA plan is selected, $125.00 will go toward the
HSA; with the balance going toward the medical premium. Options for allocation are as follows:
Plan Premium Employee Employer HSA Dental Total
Employer
PEIP – Advantage $722.46 $85.42 $637.04 $0.00 $48.95 $685.99
PEIP – Value $651.64 $14.60 $637.04 $0.00 $48.95 $685.99
PEIP - HSA $512.04 $0.00 $512.04 $125.00 $48.95 $685.99
WHEREAS, the City Council of Arden Hills does hereby approve the contribution of one
thousand one hundred twenty four dollars and twenty-two cents ($1,124.22) per month toward
health and dental insurance for an employee choosing a family medical insurance coverage plan.
$0.00 will go toward the employee dental premium; if the HSA plan is selected, $125.00 will go
toward the HSA; with the balance going toward the medical premium. Options for allocation are
as follows:
Plan Premium Employee Employer HSA Dental Total
Employer
PEIP – Advantage $1,883.08 $758.86 $1,124.22 $0.00 $0.00 $1,124.22
PEIP – Value $1,694.10 $569.88 $1,124.22 $0.00 $0.00 $1,124.22
PEIP - HSA $1,320.38 $321.16 $999.22 $125.00 $0.00 $1,124.22
IUOE* unknown unknown $1,124.22 $0.00 $0.00 $1,124.22
*The City contribution cannot exceed the cost of the premium.
Attachment A
To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting
cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage.
WHEREAS, the City Council of Arden Hills does hereby approve a contribution for full
time employees for $20,000 Basic Life Insurance (monthly amount remaining at $4.30 in 2021),
and for Short Term and Long Term Disability (no increase in premiums for 2021).
THEREFORE BE IT RESOLVED, that the City Council of Arden Hills does hereby
approve the contribution toward bargaining and non-bargaining unit employee benefits as stated
above.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS
14th DAY OF DECEMBER, 2020.
_________________________________________
David Grant, Mayor
ATTEST:
_______________________________________
Julie Hanson, City Clerk
CONSENT ITEM – 6D
MEMORANDUM
DATE:
December 14, 2020
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Gayle Bauman, Finance Director
SUBJECT: Reduce 2020 Transfer Amount from Sanitary Sewer Fund
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Motion to reduce the 2020 budgeted transfer from the Sanitary Sewer Fund to the Capital
Equipment & Building Replacement Fund from $126,000 to $63,000 and authorize the Finance
Director to complete all corresponding budget adjustments.
Background
As discussed at the November 16, 2020 Work Session, revenues for water and sewer are down in
2020 because of COVID-19. An analysis shows that sewer revenue may come in about $150,000
under budget. The Sewer Fund had been working on building up a cash balance, but the hit it took
from COVID-19 was quite a setback.
Discussion
Staff is recommending a 50% decrease to the amount of the transfer from the Sewer Fund to the
Capital Equipment & Building Replacement Fund in 2020 ($63,000) to mitigate the deficit in the
Sewer Fund. Staff has plans to create a long term Vehicle and Equipment Management Plan as
there is currently no data supporting the transfers being made from the Utility Funds to the Capital
Equipment & Building Replacement Fund. If this transfer reduction causes a deficit balance in the
Capital Equipment & Building Replacement Fund, it could be made up in future years once the
asset management plan is created, or the City could use savings from the 2020 General Fund,
mainly due to the furloughed employee, to make up the difference.
Budget Impact
Decrease in transfers out of the Sanitary Sewer Fund and transfers in to the Capital Equipment &
Building Replacement Fund.
DATE: December 14, 2020
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Northeast Youth and Family Services 2021 Agreement
Budgeted Amount: Actual Amount: Funding Source:
$18,584 $18,584 General Fund
Council Should Consider
The Council should consider approving the Shared Service Agreement with Northeast Youth and
Family Services for 2021 and authorize the Mayor or Staff to execute it.
Background
NYFS is a non-profit social service agency whose mission is to meet the unmet developmental
needs of at-risk youth and families within their community environment with an emphasis on
providing services through collaboration and coordination with existing community resources.
These services are available to youth and families residing in the northern suburbs of Ramsey
County, including, but not limited to, the municipalities which are signatory to agreements which
are identical to this Agreement (see Attachment A) and students and families from Independent
School Districts.
Budget Impact
NYFS is increasing their 2021 request to $18,584 from $17,389; a larger increase was originally
proposed but the Council (among other cities) requested the increase be spread over two years to
better absorb the higher than normal increase.
Attachment
Attachment A: NYFS 2021 Agreement
Attachment B: Description of NYFS Services
Attachment C: Breakdown of Municipal Financial Participation
Attachment D: Summary of Services Provided Through September 30, 2020
CONSENT ITEM –6E
MEMORANDUM
AGREEMENT
1. PARTIES
This agreement is made and entered into by and between the City of
Arden Hills Minnesota (“Municipality”) and Northeast Youth and Family
Services (“NYFS”).
2. RECITALS
a. NYFS is a non-profit social service agency whose mission is to meet the
unmet developmental needs of at-risk youth and families within their
community environment with emphasis on providing services through
collaboration and coordination with existing community resources. These
services are available to youth and families residing in the northern
suburbs of Ramsey County, including, but not limited to, the municipalities
which are signatory to agreements which are identical to this Agreement
(“participating municipalities”) and students and families from Independent
School Districts 621, 622, 623, 624, 282 and 832.
b. Through this Agreement the Municipality intends to contract with NYFS to
provide such services to its residents and to act as a sponsor of NYFS by
providing financial support, a method to establish appropriate services to
be provided and policy guidance for its activities.
c. This Agreement shall be used as the formal agreement between NYFS
and each of the participating municipalities. This Agreement is intended to
continue the spirit of cooperation and collaboration in the provision of
social services between the Municipality and NYFS.
3. TERMS AND CONDITIONS
In consideration of the mutual understandings of this Agreement, the
parties hereby agree as follows:
Attachment A
a. Prior Agreements Cancelled. By execution of this Agreement any prior
agreements and amendments thereto between the parties are hereby
cancelled.
b. Services Provided. NYFS shall provide the Municipality and its residents
with youth and family programs set forth in the Addendum attached
hereto.
c. Principles of Service and Program Establishment and Operations. On a
yearly basis and prior to submission of its annual budget, as provided for
hereafter, NYFS shall:
i. Report regarding proposed changes in services and programs to
the Municipality; and
ii. Establish a fair and open bidding/request for proposal (RFP)
process to contract, manage or provide such services and
programs, which are not directly provided by NYFS staff.
d. Funding
i. In addition to the participating municipalities’ share of the annual
budget, funds for the operation of NYFS will be raised by NYFS
endeavoring to secure user fees, grants and appropriations from
private organizations, the State of Minnesota, Federal and County
agencies, and other legal and appropriate sources.
ii. The Municipality shall pay annually to NYFS the base amount
listed in Exhibit A. This base amount will be adjusted annually for
inflation/deflation based on the Standard Metropolitan Statistical
Area Consumer Price Index for All Urban Consumers (CPI-U) and
municipal population estimates based on MN State Demographic
Center. Any adjustment in the payment beyond those indicated by
reference to the CPI-U shall require approval of each of the
participating municipalities.
iii. Any new municipality joining into this agreement will pay a base
amount annually to NYFS that is on par with the amount paid by
current participating municipalities.
iv. Amounts payable by the Municipality shall be paid to NYFS on or
before January 30th of each year, or at a date mutually agreed upon
by both parties, to cover the Municipality’s share for that year.
e. Board Representation. The Municipality shall have the right to NYFS
Board Representation of City Council, staff or community members (as
designated by the Municipality and approved by NYFS Board) on the
Board of Directors as either a Board Member or Board Advisor.
f. Further Obligations of NYFS. In addition to the obligations set forth
elsewhere in this Agreement, this Agreement is further contingent upon
NYFS doing the follows:
i. The Bylaws of NYFS shall be amended to add provisions requiring
an open process for contracting services as provided for in
paragraph C.2., above, and prohibiting NYFS from supporting or
opposing individual candidates for election to public office in any of
the participating municipalities; and adding the requirement that
IRS 501.C3 status be maintained.
ii. On or before June 30, of any year NYFS shall submit the proposed
city budgeted amount for the subsequent year.
iii. On or before November 30, of any year NYFS shall submit a written
report to the Municipality including an Annual Report, the audited
financial statement, and a program specific summary of services
provided to the municipality; in addition, 30 days from the end of
each calendar quarter, NYFS shall submit a written report to the
participating municipality.
iv. Periodically advising the Municipality of services available through
NYFS to the Municipality’s residents;
v. Establishing a sliding scale for services available through NYFS to
the Municipality’s residents and periodically advising the
Municipality of such fees;
vi. Providing other reasonable information requested by the
Municipality;
vii. Purchasing a policy of liability insurance in the amount of at least
$1,500,000.00, naming the Municipality as an additional insured
and providing a copy of the insurance certificate evidencing such
policy to the Municipality;
viii. Provide the Municipality with a copy of its Articles of Incorporation,
Bylaws, Amendments thereto, and the IRS tax exempt status letter;
ix. NYFS shall defend and indemnify the Municipality from any and all
claims or causes of actions brought against the Municipality of any
matter arising out of this Agreement or the services provided
pursuant to this Agreement; and,
x. Without the written approval of the Municipality, NYFS will not enter
into any agreement with any other municipality which differs from
the terms and conditions of this Agreement.
g. Term. The term of this agreement will be through December 31, 2021.
Unless either party gives at least 6 months written notice of its intent to
cancel this Agreement effective December 31 of the year in which the
notice is made, NYFS will continue to provide services to the Municipality
if a successor agreement has not been executed prior to the end of the
term.
h. (A) Distribution of Assets Upon Dissolution.
If NYFS ceases to operate, the Board of Directors will do one of the
following:
i. Give the assets to one or more non-profit agencies providing similar
social services in the northern suburbs of Ramsey County; or,
ii. Form a new Foundation to fund appropriate social service
programming in the northern suburbs of Ramsey County.
The final Distribution of Assets Plan must be approved by the Ramsey
County District Court.
(B) Deviation from the Mission.
If the City Council determines that NYFS has materially deviated from its
mission (See II. Recitals, A.), the City Council may ask the NYFS Board of
Directors to consider dissolving the agency and liquidating the assets.
The Board will do one of the following:
iii. Consider the request and by a majority vote deny it.
iv. Consider the request and by a majority vote agree to modify the
programs to be consistent with the mission.
v. Consider the request and by a majority vote agree with the request
and move to dissolve the agency and liquidate the assets.
IN WITNESS WHEREOF, the parties have executed this Agreement on this date
set forth below.
MUNICIPALITY
City of Arden Hills
By: ______________________________
Elected Official
Its: ______________________________
Clerk/Manager/Administrator
Dated: ______________________________
NYFS
Northeast Youth & Family Services
By: _______________________________
President/CEO
Its: _______________________________
Chair of the Board of Directors
Dated: _______________________________
12/2020
Northeast Youth & Family Services
2021
Contracted Services
Mental Health Services:
●Shoreview and White Bear Lake Mental Health Clinics – licensed mental health staff
provide therapy for the emotional health of children, teens and adults.
▪School-Based Mental Health – licensed mental health staff provide therapy for the
emotional health of students within Roseville, Mounds View and White Bear Lake school
districts.
Community Services:
▪Youth Diversion –a coordinated range of services for youth who have committed minor
offenses (e.g. shoplifting, chemical/alcohol use, vandalism) to help them focus on positive
behavior and prevent recidivism.
▪Senior Chore Program – youth and other adults complete seasonal and household tasks to
help seniors remain independent.
Non Contracted Services
Mental Health Services:
▪Northeast Educational & Therapeutic Services (NETS)– provides therapy and academic
support for youth in grades 6-12 with severe mental illnesses who can not function in
traditional school environments.
Community Services:
▪Community Advocate – This program serves people who have been involved with local law
enforcement but have needs that cannot be sufficiently addressed by law enforcement alone.
This can include: mental health issues, family instability, medical care and other needs.
Addressing these underlying issues reduces the need for law enforcement intervention in the
future.
$WWDFKPHQW%
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V2IILFH SD\PHQW1<)6%RDUGDSSURYHG ,QFUHDVH0XQLFLSDO%XGJHW &RPPXQLW\$GYRFDWHLQFUHDVH&3,8 3RSXODWLRQ(VWLPDWH SHUFDSLWD LQFUHDVHWRSHUVRQ $PRXQW $PRXQW 1RWHV$UGHQ+LOOV 1$ ,QFUHDVHVKDUHGRYHU\HDUV)DOFRQ+HLJKWV 1$/LWWOH&DQDGD 1$ ,QFUHDVHVKDUHGRYHU\HDUV0RXQGV9LHZ 1HZ%ULJKWRQ 1RUWK2DNV 1$5RVHYLOOH 6W$QWKRQ\ ,QFUHDVHVKDUHGRYHU\HDUV6KRUHYLHZ 1$%LUFKZRRG 1$+XJR 1$ ,QGLVFXVVLRQ0DKWRPHGL 1$9DGQDLV+HLJKWV 1$:KLWH%HDU/DNH :KLWH%HDU7RZQVKLS 1$7RWDO Attachment C
City of Arden Hills
Report Period: January 1, 2020 to September 30, 2020
$17,389
$31,540
# of Clients Hours Service Cost
21 237 29,625.00$
4 21 840.00$
6 43 1,075.00$
31 301 31,540.00$
31 301 31,540.00$
Total for Contracted Services
Seniors
Contracted Services
Mental Health
Senior Chore
The following is a brief report on Northeast Youth & Family Services’ programs that directly affect the residents of
your community. If you have any questions about this report, please call Tara Jebens-Singh, President & CEO, at
(651) 379-3404.
Services Provided City Totals
(Please note that these numbers represent the actual cost of services provided, not what NYFS charges clients for
these services. Because of your collaboration with NYFS, many of these services are offered free of charge or on a
sliding-fee scale based on income.)
Annual City Contract for Service 2020
Total cost of all services through September 30
*In addition to services provided by NYFS Staff, as part of the Diversion Program, 3 youth provided 42 hours of
community service valued at $420.
Totals for all Individual Services
Diversion Services
Northeast Youth and Family Services
Attachment D
Page 1 of 1
CONSENT ITEM – 6F
MEMORANDUM
DATE: December 14, 2020
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Authorize Entering into the Metro-INET Joint Powers Agreement
Budgeted Amount: Actual Amount: Funding Source:
$81,645 $81,645 Various Funds
Council Should Consider
City Council should consider authorizing the City to enter into the Metro-INET Joint Powers
Agreement (JPA).
Background
Currently, the City of Roseville provides information technology (IT) services to 44 local
governmental agencies, including the City of Arden Hills. Roseville first began providing IT
services in 1999, and since that time this collaboration has evolved to what Metro-INET is today.
In early 2020, the City of Roseville and members of Metro-INET created a working group to
discuss the logistics of forming a JPA. The Arden Hills City Council was provided an update on
the efforts to transform Metro-INET from a Roseville operation to a JPA. The Council gave
their informal approval that they would, if the terms were acceptable, like to be a part of the JPA.
A working group of six members and Metro-INET staff worked to craft the draft joint powers
agreement which will need to be ratified by each Metro-INET member. The City Attorney has
reviewed the document and is comfortable with it. To date, all members are planning to remain
in the newly formed JPA. The City of Roseville voted to approve the agreement on December 7,
2020.
Once the member approvals are completed, Metro-INET will constitute itself and begin the
process of transition from a City of Roseville enterprise to a JPA. One of the first actions the
Metro-INET Board will need to take is to hire an Executive Director to assist the Board in the
Page 2 of 2
transition. It is expected that it will take all of 2021 to fully transition Metro-INET, including
having the City of Roseville IT staff become employees of the Metro-INET JPA.
Additional background is provided in a memo drafted by the City Manager of Roseville to
Metro-INET members (see Attachment B). Also, attached is the proposed transition plan to a
JPA (see Attachment C), which shows the transition being complete by the end of 2021.
Budget Impact
There is no anticipated budget impact for the City in 2021, but there are expected additional
administrative costs for the new JPA in 2022.
Attachments
Attachment A: Metro-INET Joint Powers Agreement
Attachment B: City of Roseville City Manager Memo to Metro-INET Members
Attachment C: Metro-INET Transition Plan
JOINT POWERS AGREEMENT
FOR THE ESTABLISHMENT OF
THE NORTH EAST METROPOLITAN AREA MUNICIPAL
INTERNETWORKING COLLABORATIVE, TO BE KNOWN AS
“METRO-INET”
Attachment A
i
TABLE OF CONTENTS
Page
ARTICLE I GENERAL PURPOSE ........................................................................................ 1
Section 1.1 Purpose ................................................................................................ 1
ARTICLE II DEFINITION OF TERMS ................................................................................ 1
Section 2.1 Definitions ........................................................................................... 1
Section 2.1.1 Metro-INET ......................................................................................... 1
Section 2.1.2 IT Services ........................................................................................... 1
Section 2.1.3 Board ................................................................................................... 1
Section 2.1.4 LGU .................................................................................................... 1
Section 2.1.5 Member ............................................................................................... 1
Section 2.1.6 Associate ............................................................................................. 1
Section 2.1.7 Data ...................................................................................................... 2
ARTICLE III MEMBERSHIP ................................................................................................. 2
Section 3.1 Eligibility ............................................................................................. 2
Section 3.2 Execution of JPA and Payment of Member Charges ........................... 2
Section 3.3 Initial Members .................................................................................... 2
Section 3.4 Transition of Initial Member IT Services Agreements ....................... 2
Section 3.5 Effective Date ..................................................................................... 2
Section 3.6 New Members ..................................................................................... 2
Section 3.7 Conditions of Membership ................................................................. 2
Section 3.8 Appointment of Directors ................................................................... 3
ARTICLE IV BOARD OF DIRECTORS ............................................................................... 3
Section 4.1 Governing Body ................................................................................... 3
Section 4.2 Appointment of Alternate Directors .................................................... 3
Section 4.3 No Proxy Voting ................................................................................. 3
Section 4.4 Notice of Change of Director or Alternate Director ........................... 3
Section 4.5 Compensation of Directors and Alternate Directors ........................... 3
Section 4.6 Number of Votes of Directors ............................................................. 3
Section 4.7 Quorum ............................................................................................... 4
Section 4.8 Motions ............................................................................................... 4
Section 4.9 Suspension of Vote ............................................................................. 4
Section 4.10 Bylaws ................................................................................................. 4
Section 4.11 Remuneration of Director Expenses ................................................... 4
Section 4.12 Removal of Directors .......................................................................... 4
Section 4.13 Director Vacancies .............................................................................. 4
ARTICLE V MEETINGS AND OFFICERS ........................................................................ 4
Section 5.1 Special Meetings .................................................................................. 4
Section 5.2 Regular Meetings ................................................................................. 5
ii
Section 5.3 Notice of Regular Meetings ................................................................. 5
Section 5.4 Public Meetings ................................................................................... 5
Section 5.5 Officers ............................................................................................... 5
Section 5.6 Chair and Vice Chair .......................................................................... 5
Section 5.7 Secretary ............................................................................................. 5
Section 5.8 Officer Vacancies ................................................................................ 5
ARTICLE VI POWERS AND DUTIES OF THE BOARD.................................................. 6
Section 6.1 Powers and Duties................................................................................ 6
Section 6.2 General Purpose .................................................................................. 6
Section 6.3 Governance ......................................................................................... 6
Section 6.4 Membership Dues ............................................................................... 6
Section 6.5 Service Charges .................................................................................. 6
Section 6.6 Gifts, Loans and Grants ...................................................................... 6
Section 6.7 Annual Audit ....................................................................................... 6
Section 6.8 Annual Budget .................................................................................... 6
Section 6.9 Delegation to Executive Committee ................................................... 7
Section 6.10 Accumulation and Maintenance of Capital ......................................... 7
Section 6.11 Data, Data Processing and Management Information Systems .......... 7
Section 6.12 PERA .................................................................................................. 7
Section 6.13 Necessary and Incidental Powers ........................................................ 7
ARTICLE VII FISCAL AND OPERATIONAL SERVICES; EXECUTIVE DIRECTOR ... 7
Section 7.1 Fiscal and Operations Agent ............................................................... 7
Section 7.2 Executive Director ............................................................................... 7
Section 7.3 Term of Executive Director ................................................................ 8
ARTICLE VIII EXECUTIVE COMMITTEE ........................................................................ 8
Section 8.1 Membership of Executive Committee ................................................. 8
Section 8.2 Bylaws of Executive Committee ........................................................ 8
Section 8.3 Quorum ............................................................................................... 8
Section 8.4 Regular Meetings ................................................................................ 8
Section 8.5 Special Meetings ................................................................................. 8
Section 8.6 Notice of Meetings .............................................................................. 8
Section 8.7 Duties and Responsibilities ................................................................. 8
Section 8.8 Preparation and Modification of Charges ........................................... 9
ARTICLE IX FINANCIAL MATTERS ............................................................................... 9
Section 9.1 Fiscal Year .......................................................................................... 9
Section 9.2 Adoption of Annual Budget ................................................................ 9
Section 9.3 Cost Sharing Charges .......................................................................... 9
Section 9.4 Invoices to Members ........................................................................... 9
Section 9.5 Classification of Cost Sharing Charges ............................................ 10
Section 9.6 Special Financial Assistance from Members .................................... 10
Section 9.7 Expenditures ..................................................................................... 11
iii
Section 9.8 Contracts ........................................................................................... 11
ARTICLE X WITHDRAWAL ........................................................................................... 11
Section 10.1 Notice of Withdrawal ........................................................................ 11
Section 10.2 Claim to Assets upon Withdrawal .................................................... 11
Section 10.3 Financial Obligations upon Withdrawal ........................................... 11
Section 10.4 Financial Obligations prior to Withdrawal ....................................... 12
ARTICLE XI ASSOCIATES .............................................................................................. 12
Section 11.1 Associates ......................................................................................... 12
Section 11.2 Admission of Associates ................................................................... 12
Section 11.3 Confirmation of Associate Status ..................................................... 12
Section 11.4 Appointment of Director and Alternate Director .............................. 12
Section 11.5 Charges ............................................................................................. 12
Section 11.6 Application to Become a Member .................................................... 12
Section 11.7 Notice of Withdrawal as Associate ................................................... 12
ARTICLE XII DISSOLUTION ............................................................................................ 12
Section 12.1 Dissolution ........................................................................................ 12
Section 12.2 Effectuation of Dissolution ............................................................... 13
Section 12.3 Distribution of Assets and Payment of Outstanding Obligations ...... 13
Section 12.4 Allocation of Deficit ......................................................................... 13
Section 12.5 Distribution of Computer Software .................................................. 13
ARTICLE XIII INDEMNIFICATION ................................................................................. 13
Section 13.1 Cooperative Activity of Single Governmental Unit ......................... 13
Section 13.2 Indemnification ................................................................................. 13
ARTICLE XIV AMENDMENT ........................................................................................... 14
Section 14.1 Amendment of JPA ........................................................................... 14
ARTICLE XV MISCELLANEOUS ..................................................................................... 14
Section 15.1 Data Practices .................................................................................... 14
Section 15.2 Audit ................................................................................................. 14
Section 15.3 Counterparts ...................................................................................... 14
Section 15.4 Headings ........................................................................................... 14
Section 15.5 Severability ....................................................................................... 14
Section 15.6 Applicable Law ................................................................................. 14
ARTICLE XVI DURATION ................................................................................................ 15
Section 16.1 Term .................................................................................................. 15
v.11.9.20
1
JOINT POWERS AGREEMENT FOR THE ESTABLISHMENT OF
THE NORTH EAST METROPOLITAN AREA MUNICIPAL
INTERNETWORKING COLLABORATIVE
The parties to this joint powers agreement (“JPA”) are local governmental units (“LGUs”)
of the State of Minnesota authorized to enter into this JPA. This JPA is made and entered into
pursuant to Minnesota Statutes, Section 471.59.
ARTICLE I
GENERAL PURPOSE
Section 1.1. Purpose. The general purpose of this JPA is to provide for an organization
that the participating Members may jointly and cooperatively provide for the development and
operation of IT Services for the use and benefit of the Members, and others. To the extent permitted
by law, the Members will support the establishment of the IT Services and seek to expand the
number of participating agencies either as Members or as non-Member LGUs receiving services
from Metro-INET.
ARTICLE II
DEFINITION OF TERMS
Section 2.1. Definitions. The terms defined in this Article shall have the meanings given
them for the purposes of this JPA.
Section 2.1.1. Metro-INET. “Metro-INET” means the “North East Metropolitan Area
Municipal Internetworking Collaborative,” the organization created by this JPA.
Section 2.1.2. IT Services. “IT Services” means the development, operation and
maintenance of advanced internet networking and data services through ownership or lease of any
and all systems, equipment, technology or means and methods necessary to provide competitive,
up-to-date IT services to Members and non-Member LGUs.
Section 2.1.3. Board. “Board” means the Board of Directors of Metro-INET, consisting
of one Director from each LGU participating as a Member of Metro-INET pursuant to this JPA.
Section 2.1.4. LGU. “LGU” means any city, township, independent public safety
organization, watershed management organization, watershed district, cable commission or other
political subdivision of the State of Minnesota that is qualified to enter into joint powers
agreements as defined in Minnesota Statutes, Section 471.59, and as it may be amended from time
to time.
Section 2.1.5. Member. “Member” means an LGU that enters into this JPA and is at the
time involved, a Member in good standing.
Section 2.1.6. Associate. “Associate” means an LGU that is not a Member but has agreed
to affiliate with Metro-INET in accordance with Article XI and other applicable JPA provisions.
2
Section 2.1.7. Data. “Data” means all information in digital form that can be transmitted
or processed.
ARTICLE III
MEMBERSHIP
Section 3.1. Eligibility. Any Minnesota LGU is eligible to be a Member of Metro-INET.
Section 3.2. Execution of JPA and Payment of Member Charges. An LGU desiring to
be a Member shall execute a copy of this JPA and shall pay all Member charges, prorated if
appropriate, under Article IX.
Section 3.3. Initial Members. The initial Members of Metro-INET shall be the City of
Roseville (“Roseville”) and those LGUs that are parties to a joint powers agreement or an
otherwise existing contractual arrangement for IT Services from Roseville, on or prior to
December 31, 2020. Upon the execution of this JPA by an initial Member, the clerk or other
corresponding officer shall file with the Roseville City Manager a copy of the executed JPA,
together with a certified copy of the authorizing resolution or other action. The resolution
authorizing the execution of this JPA shall also designate the Member’s Director and Alternate
Director (“Alternate”).
Section 3.4 Transition of Initial Member IT Services Agreements. Any joint powers
agreement or contract for IT Services between two or more Metro-INET Members that has not
been terminated prior to the Effective Date of this JPA shall be terminated by the affected parties
at the earliest possible date, without disrupting the delivery of IT Services to the affected parties.
After the Effective Date, any term of an earlier agreement for IT Services still in force shall be
interpreted not to conflict with this JPA, which shall supersede the earlier agreement if the earlier
agreement and this JPA cannot be reconciled. The Board shall have authority to take any action it
deems reasonable and prudent to facilitate the transition to Metro-INET by any initial Member,
including the creation of a committee authorized to assist affected parties in the termination of
earlier agreements and to seek Board approval of action necessary to facilitate the transition.
Section 3.5. Effective Date. This JPA shall become effective on January 1, 2021 [[or other
date agreed upon by the initial Members]] (“Effective Date”). Within thirty (30) days after the
Effective Date, the Roseville City Manager shall call the first meeting of the Board, which shall
be held not later than fifteen (15) days after the notice has been delivered to each Director and
Alternate.
Section 3.6. New Members. LGUs that do not qualify for initial membership under
Section 3.3 and seek to join Metro-INET shall be admitted by a vote of the Board as it determines
at its organizational meeting, or as soon thereafter as the Board may decide and adopt in the
bylaws.
Section 3.7. Conditions of Membership. The Board may impose additional conditions
upon the admission of new Members.
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Section 3.8. Appointment of Directors. Directors and Alternates shall be appointed by
the Member governing body to serve until their successors are appointed and qualified. Directors
shall be the chief administrative officer of the Member.
ARTICLE IV
BOARD OF DIRECTORS
Section 4.1. Governing Body. Metro-INET shall be governed by a Board of Directors
consisting of a Director and Alternate from each Member. At the organizational meeting and
annually thereafter, the Board shall elect an executive committee that may advise or act for the
Board as the Board may delegate to the executive committee as necessary, upon meetings duly
called, as provided in Article VIII.
Section 4.2. Appointment of Alternate Directors. Each Member shall appoint one
Alternate to the Director. The Alternate shall be entitled to attend all meetings of the Board and
may vote in the absence of the Director.
Section 4.3. No Proxy Voting. There shall be no voting by proxy. All votes must be cast
in person at Board meetings by the Director or Alternate, unless the meeting is duly conducted in
accordance with Minnesota Statutes, Sections 13D.02 (interactive TV) or 13D.021 (telephone or
other electronic means allowed if health pandemic or emergency).
Section 4.4. Notice of Change of Director or Alternate Director. When the Member
changes its designated Director or Alternate the Member shall provide written notice to Metro-
INET with the name, email address and mailing address of the person so appointed.
Section 4.5. Compensation of Directors and Alternate Directors. Directors and
Alternates shall serve without compensation from Metro-INET, but it shall not prevent a Member
from providing compensation for its Director or Alternate if such compensation is lawfully
authorized by such Member.
Section 4.6. Number of Votes Held by Directors. Unless otherwise expressly provided
herein, each Director shall have the number of votes equivalent to the Member’s share of Metro-
INET’s annual budget, as established by the Board and calculated as follows: Each Member’s
percentage share of Metro-INET’s annual budget shall be determined by Member use of Metro-
INET IT Services. Said Member share shall be rounded up to the nearest whole number, and that
number shall be the Member’s total number of votes in any vote of the Board. Members shall have
at least one vote. The number of votes for initial Members, and the total votes of the Directors for
the initial Board, shall be as set forth in the attached Exhibit A, and is subject to change annually
with the addition or subtraction of Members. The number of votes for each Director shall be
recalculated annually upon the adoption by the Board of the next fiscal year budget. Upon the
addition of a new Member, the Board shall estimate the new Member’s share of Metro-INET’s
annual budget for the period prior to adoption of the succeeding year’s budget and assign the
proportionate number of votes to the new Member for the remainder of that fiscal year. The number
of votes of existing Members shall not change during the year that new Member or Members join
Metro-INET.
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Section 4.7. Quorum. The presence of at least ten (10) Directors of Members in good
standing at a regular or special meeting shall constitute a quorum of the Board allowing it to
transact business, provided that the ten Directors hold at least a majority of the total Member votes.
Section 4.8. Motions. A majority of the Member vote totals represented by those Directors
present at a meeting is required to pass all motions, unless a greater majority is provided in this
JPA.
Section 4.9. Suspension of Vote. A Director, or Alternate shall not be eligible to vote
during the time the Member they represent has been notified by Metro-INET that it is in default
on any required assessment, contract or other contribution to Metro-INET or regarding security
breaches or other acts deemed by the Board to materially impair the quality of IT Services provided
by Metro-INET. During the existence of such default, the vote(s) of such Member shall not be
counted for the purposes of a meeting quorum or majority on a Board meeting vote. If a Member
remains in default for a period of more than forty-five (45) days after written notice on failure to
pay any billing from Metro-INET or notice of other default referenced above, the Board may act
to terminate the Member from Metro-INET by a majority vote of the Board at a regular meeting
or special meeting called for that purpose.
Section 4.10. Bylaws. At the Metro-INET organizational meeting the Board shall adopt
bylaws governing its procedures, including but not limited to, the time, place and frequency of its
regular meetings or procedures and voting majorities required for certain votes. Such bylaws may
be amended from time to time pursuant to Section 4.8 of this JPA.
Section 4.11. Remuneration of Director or Alternate Expenses. The Board shall have no
obligation to pay remuneration of Director or Alternate expenses, which shall be subject to the policies of
Member appointing them. The Board may, however, in its sole discretion, pay the reasonable and
necessary expenses of officers, Directors and Alternates incurred in connection with special duties
they undertake on behalf of Metro-INET, but such reimbursement shall not include the expenses
incurred solely for attending meetings of Metro-INET within the seven-county Twin Cities
metropolitan area.
Section 4.12. Removal of Directors. Any Director or Alternate shall be subject to removal
by the governing body of the Member.
Section 4.13. Director Vacancies. A vacancy on the Board shall be promptly filled by the
governing body of the Member whose position on the Board is vacant.
ARTICLE V
MEETINGS AND OFFICERS
Section 5.1. Special Meetings. Special meetings of the Board may be called: (a) by the
chair; (b) by the executive committee; or (c) upon the written request of a majority of the Directors.
Subject to an emergency exception, as defined by statute, at least three (3) days’ written notice of
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special meetings shall be published and given to all Directors and Alternates. Such notice shall
include the agenda for the special meeting and the time, date and location of the meeting.
Section 5.2. Regular Meetings. The specific date, time and location of regular meetings
of the Board shall be determined by the Board as provided in the Bylaws. The Board shall be
required to meet at least four (4) times a year. Its regular meetings shall be held on the dates and
at times of each January, April, July and October as determined by the Board at the October
meeting and duly published to establish the four regular meetings.
Section 5.3. Notice of Regular Meetings. Notice of regular meetings of the Board shall
be given to the Directors and Alternates by the secretary at least fifteen (15) days in advance of
the meeting and the agenda for such meetings shall accompany the notice. However, business at
regular meetings of the Board need not be limited to matters set forth in the agenda.
Section 5.4. Public Meetings. Meetings of the Board and of the executive committee shall
be considered “public” meetings. Notices, agendas, and schedules of such meetings shall be given,
maintained and distributed pursuant to the Open Meeting Law, Minnesota Statutes, Section
13D.01, et seq.
Section 5.5. Officers. The officers of the Board shall consist of the chair, vice-chair,
secretary and two (2) officers-at-large, who shall be elected by the Directors at the organizational
meeting of the Board. The chair and vice-chair shall be elected to three-year (3) terms,
commencing at the organizational meeting of the Board and every three (3) years thereafter. The
secretary shall be elected to a two-year (2) term, commencing at the organizational meeting of the
Board, and shall be elected to three-year (3) terms following the completion of the initial term
every three (3) years thereafter. The officers-at-large shall be elected to a one-year (1) term,
commencing at the organizational meeting of the Board, and shall be elected to three-year (3)
terms following the completion of the initial term every three (3) years thereafter. The intent of
the election of officers is to ultimately establish three-year (3), staggered terms of officers with the
chair and vice-chair being elected in the same year. Other than the organizational meeting of the
Board, new officers shall take office at the adjournment of the meeting of the Board at which they
are elected.
Section 5.6. Chair and Vice Chair. The chair shall preside at all meetings of the Board
and the executive committee. The vice-chair shall act as chair in the absence of the chair.
Section 5.7. Secretary. The secretary shall be responsible for keeping a record of all of the
proceedings of the Board and the executive committee.
Section 5.8. Officer Vacancies. A vacancy shall immediately occur in the office of any
officer upon his or her resignation, death or upon ceasing to be an employee of the Member. Upon
a vacancy occurring in any office, the Alternate shall serve until the Member appoints a new
Director.
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ARTICLE VI
POWERS AND DUTIES OF THE BOARD
Section 6.1. Powers and Duties. The powers and duties of the Board shall include the
powers set forth in this Article.
Section 6.2. General Purpose. The Board shall take such action as it deems necessary and
appropriate to accomplish the general purposes of the organization including, but not limited to,
the establishment of data processing and information systems, engaging in the development and
implementation of the necessary programs therefor, acquiring any necessary site, purchasing any
necessary supplies, equipment and machinery, employing any necessary personnel and operating
and maintaining any systems for the handling of data processing and management information for
the Members and for others. Any of the foregoing activities, or any other activities authorized by
the JPA, may be accomplished by entering into contracts, leases or other agreements with others,
whenever the Board shall deem this to be advisable.
Section 6.3. Governance. The Board shall have full supervisory control and management
of the affairs of Metro-INET including the power to make contracts as it deems necessary to make
effective any power to be exercised by Metro-INET pursuant to this JPA; to provide for the
prosecution and defense or other participation in actions or proceedings at law in which it may
have an interest; to employ such persons as it deems necessary to accomplish its duties and powers
on a full-time, part-time or consulting basis; to conduct such research and investigation as it deems
necessary on any matter related to or affecting the general purposes of the organization; to acquire,
hold and dispose of property both real and personal as the Board deems necessary; and to contract
for space, materials, supplies and personnel with a Member or Members or with others.
Section 6.4. Membership Dues. The Board may establish and collect membership dues.
Section 6.5. Service Charges. The Board may establish and collect charges for its services
to Members and to others.
Section 6.6. Gifts, Loans and Grants. The Board may accept gifts, apply for and use
grants or loans of money or other property from the state, or any other governmental units or
organizations and may enter into agreements required in connection therewith and may hold, use
and dispose of such moneys or property in accordance with the terms of the gift, grant, loan or
agreement relating thereto.
Section 6.7. Annual Audit. The Board shall cause an annual independent audit of the
books to be made and shall make an annual financial accounting and report in writing to the
Members. Its books and records shall be available for and open to examination by its Members at
all reasonable times.
Section 6.8. Annual Budget. The Board shall establish the annual budget for the
organization as provided in this JPA.
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Section 6.9. Delegation to Executive Committee. The Board may delegate authority to
the executive committee of the Board, between Board meetings. Such delegation of authority shall
be by resolution of the Board and may be conditioned in such manner as the Board may determine.
Section 6.10. Accumulation and Maintenance of Capital. The Board may accumulate
and maintain reasonable working capital reserves and may invest and reinvest funds not currently
needed for the purposes of the organization. Such investment and reinvestment shall be in
accordance with and subject to the laws applicable to the investment of city funds.
Section 6.11. Data, Data Processing and Management Information Systems. The
Board shall make Metro-INET data processing and management information systems available to
its Members, subject to reasonable charges for the development and processing thereof. Metro-
INET shall not own Member Data, which shall be returned to the Member upon its withdrawal
made pursuant to this JPA or upon dissolution.
Section 6.12. PERA. The Board may provide for any of its employees to be members of
the Public Employees Retirement Association and may make any required employer contributions
to that organization and any other employer contributions which municipalities are authorized or
required by law to make.
Section 6.13. Necessary and Incidental Powers. The Board may exercise any other power
necessary and incidental to the implementation of its aforementioned powers and duties.
ARTICLE VII
FISCAL AND OPERATIONAL SERVICES; EXECUTIVE DIRECTOR
Section 7.1. Fiscal and Operations Agent. The Board shall designate a Member to serve
as the fiscal and operations agent of Metro-INET (“Fiscal Agent”). The Fiscal Agent shall provide
services as set forth in the JPA and on additional matters as may be determined by the Board
through authorization for services by contract with Metro-INET. The Fiscal Agent shall be
responsible for management of all of Metro-INET’s funds, for the keeping and storing of Metro-
INET’s financial records, recommending to the Board and maintaining adequate insurance
coverage of Metro-INET consistent with municipal liability limitations under Minnesota law, and
to provide for the annual financial audit and accounting of all Metro-INET related activities. The
Fiscal Agent shall be responsible for collecting and preserving all Metro-INET records and data
pursuant to the requirements of the Minnesota Government Data Practices Act, Minnesota
Statutes, Chapter 13. The Fiscal Agent shall post a fidelity bond or other insurance against loss of
organization funds in an amount approved by the Board, at the expense of Metro-INET.
Section 7.2. Executive Director. The Board shall hire an executive director to be
responsible for the management of the day-to-day operations of Metro-INET, executing the policy
directives of the Board, including, the power to implement contracts authorized by the Board, the
prosecution and defense or other participation in actions or proceedings in law; to employ
personnel or retain as consultants such persons as he or she may deem necessary to carry out
Metro-INET functions; to conduct such research and investigation as necessary on any matter
related to or affecting the general purposes of Metro-INET; to manage real and personal property
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acquired by Metro-INET; and to investigate, advise the Board regarding contracts for space,
materials, supplies and personnel either with a Member or Members or with third parties and
coordinating with Members for the implementation of internet connection, system maintenance
and data processing. The executive director shall prepare a report to the Board regarding the
operations of Metro-INET for each quarterly and annual meeting of the Board.
Section 7.3. Term of Executive Director. The executive director shall serve for an
indefinite period as defined by the contract, which may be terminated and the director removed by
a vote of a two-thirds majority of the total votes of the Board.
ARTICLE VIII
EXECUTIVE COMMITTEE
Section 8.1. Membership of Executive Committee. The Board shall establish an
executive committee consisting of five (5) voting members. Its members shall consist of the five
(5) officers of the Board as defined in Article V, Section 5.5. The Fiscal Agent and Executive
Director shall serve as ex officio members of the executive committee in an advisory and non-
voting capacity.
Section 8.2. Bylaws of Executive Committee. The executive committee may adopt
bylaws governing its own procedures, which shall be subject to this JPA, the bylaws of the Board,
and any resolutions or other directives of the Board.
Section 8.3. Quorum. Three (3) members of the executive committee shall constitute a
quorum and a majority of the executive committee members present at a meeting where a quorum
exists may act, notwithstanding the number of votes held by each member in accordance with
Article IV, Section 4.6.
Section 8.4. Regular Meetings. The specific date, time and location of regular meetings
of the executive committee shall be determined by the executive committee. The executive
committee shall meet at least four (4) times a year. Notice of regular meetings of the executive
committee shall be given to the members of the executive committee and the executive director at
least seven (7) days in advance and the agenda for such meetings shall accompany the notice.
Section 8.5. Special Meetings. Special meetings of the executive committee may be called
by the chair or upon the call of any two other members of the executive committee. The date, time
and location of the special meeting shall be fixed by the person or persons calling it. At least three
(3) days advance written notice of such special meeting shall be given to all members of the
executive committee by the person or persons calling the meeting.
Section 8.6. Notice of Meetings. Pursuant to the Open Meeting Law, all meetings of the
executive committee shall be noticed and published at least three (3) days prior to the meeting.
Section 8.7. Duties and Responsibilities. The executive committee shall have the
following duties and responsibilities: (a) to exercise the powers and perform the duties delegated
to it by the Board and subject to such conditions and limitations as may be imposed by the Board;
(b) to cause to be prepared a proposed annual budget each year which shall be submitted to the
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Board at least thirty (30) days before the annual meeting for the Board’s review and ratification;
and (c) to present a full report of its activities at each regular meeting of the Board.
Section 8.8. Preparation and Modification of Charges. The executive committee shall
have the responsibility to prepare and modify charges for the use of the programs and facilities of
Metro-INET, both as to Members and non-members, subject to Board approval.
ARTICLE IX
FINANCIAL MATTERS
Section 9.1. Fiscal Year. The fiscal year of Metro-INET shall be the calendar year.
Section 9.2. Adoption of Annual Budget. The annual budget of Metro-INET must be
adopted in the following manner:
(a) prior to May 1 the Board will supply each member with a proposed preliminary
budget for the coming fiscal year;
(b) prior to the meeting of the Board in July the Board will supply each Member with
a proposed budget adjusted for withdrawal notifications received pursuant to
Article XI;
(c) the annual budget for the coming fiscal year shall be adopted at the July Board
meeting.
Promptly after adoption of the budget, the Board must mail copies of the budget to the
chief administrative officer of each Member. Upon adoption of the budget each Member is
obligated to Metro-INET for the budgeted revenues and cost sharing charges fixed by the Board
for the ensuing fiscal year in accordance with this Article.
Section 9.3. Cost Sharing Charges. The Board shall have authority to fix cost sharing
charges for all Members in an amount sufficient to provide the funds required by the budgets of
the organization. The Board shall notify the chief administrative officer of each Member of the
amounts of such charges, on or before May 1 of each year. The Board shall prepare, and may
amend, a document setting forth the cost sharing charges and policies for Members and rates for
services provided to non-members. Such document(s) and policies shall be made available to
Members for review and comment upon request.
Section 9.4. Invoices to Members. Invoices for all charges shall be sent to the Members
by the Fiscal Agent and shall be due when rendered. Any Member whose charges have not been
paid within forty-five (45) days after the date of the invoice may be declared in default by the
Board or executive committee and shall not be entitled to further voting privileges nor to have its
Director hold any office nor to use any Metro-INET facilities or programs until such time as the
default is cured and Metro-INET has been paid in full. Additionally, in the event that such charges
have not been paid within forty-five (45) days of the date of the invoice, and such default remains
uncured after a reasonable time following notice to cure, the membership of such Member may be
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terminated by a majority vote of the Board. In the event of a dispute between the Member and the
Board as to the amount which is due and payable, the Member shall nevertheless make such
payment in order to preserve its status as a Member, but such payment may be made under protest
and without prejudice with respect to the Member’s right to dispute the amount of the charge and
to pursue any legal remedies available to it.
Section 9.5. Classification of Cost Sharing Charges. The charges to the Members of
Metro-INET shall be divided, for cost sharing purposes, into three different classes, as further
described in Exhibit A to this JPA and incorporated herein:
(a) Core Services (“Class 1 Charges”). Class 1 Charges shall cover all of Metro-
INET’s general administrative and operational expenses for core services in having
a member participate as a domain member of Metro-INET. Core services are
generally defined as services provided by Metro-INET that provides IT support to
the Member and its employees to conduct the Member’s business. These core
services may change over time upon Board approval based on different needs of
Members. Changes in the delivery of Class 1 Charges shall be paid by each Member
as fixed monthly, quarterly or annual membership dues, as determined by the
Board. The amount of Class 1 Charges required to be paid by each Member shall
be determined annually by the executive committee, upon approval by the Board.
Class 1 Charges shall be prorated to new Members and not retroactively applied to
them.
(b) Supplemental Services (“Class 2 Charges”). Class 2 Charges shall cover the costs
of design and development of computer programs and systems and other capital
costs for services requested by the Member. Supplemental services are generally
defined as services provided by Metro-INET at the request of the Member to meet
its specific needs. These supplemental services may change over time upon Board
approval based on different needs of Members and changes in the delivery of such
services. Class 2 Charges shall be paid by each Member as fixed monthly, quarterly
or annual membership dues, as determined by the Board. The amount of Class 2
Charges required to be paid by each Member shall be determined annually by the
executive committee, upon approval by the Board. Class 2 Charges shall not be
retroactively applied to new Members.
(c) Necessary Additional Charges (“Class 3 Charges”). Class 3 Charges shall cover
the costs of system operation and maintenance in serving non-members, on an “as
requested” basis as determined by the Board when it deems such charges necessary.
The amount of such charges that are applicable to each non-member shall be
determined by the Board. The amount of the charges shall cover all costs incurred
by Metro-INET in providing these services to the non-member. The Board shall
have authority to negotiate and enter into contracts with non-members receiving
Class 3 Charges.
Section 9.6. Special Financial Assistance from Members. It is anticipated that certain
Members may be in a position to extend special financial assistance to Metro-INET in the form of
grants, or other in-kind payments including use of facilities or other infrastructure deemed
beneficial to Metro-INET. The Board shall credit any such in-kind payment against any charges
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which the granting Member would otherwise have to pay. The Board may also enter into an
agreement, as a condition to any such grant, that it will credit all or a portion of such grant towards
charges which have been made or in the future may be made against one or more specified
Members.
Section 9.7. Expenditures. Board funds may be expended by the Board in accordance
with procedures established by law for the expenditure of funds by cities. Orders, checks, drafts
and other legal instruments shall be signed by the chair or vice-chair and countersigned by the
secretary or such other person as shall be designated by the Board.
Section 9.8. Contracts. Contracts shall be let and purchases shall be made in accordance
with the legal requirements applicable to contracts and purchases by Minnesota cities.
ARTICLE X
WITHDRAWAL
Section 10.1. Notice of Withdrawal. Any Member may at any time prior to June 1 of a
given year, give written notice of withdrawal from Metro-INET. Written notice of withdrawal
submitted prior to June 1 shall be a timely withdrawal and the Member shall not be responsible for
its share of the next year’s budget not already made the obligation of the Member by a prior, multi-
year budget commitment approved by the Board. The withdrawing Member’s financial obligation
prior to withdrawal upon timely notice will be based on the Class 1, 2 and 3 Charges outstanding
for the remainder of the calendar year and additional years for which the Board committed Metro-
INET to such financial obligation while the Member was with Metro-INET as a Member. In such
case the Member shall be responsible for the net present value of its a pro rata share of such
commitment. Written notice of withdrawal after June 1, shall be untimely for purposes of
withdrawal prior to the next calendar year but shall serve as notice for withdrawal effective the
year following. A Member’s nonpayment of charges as set forth herein or its failure to comply
with Metro-INET operational security requirements or other policy prescribed by the Board,
without cure after written notice and a reasonable time to cure, shall constitute the Member’s notice
of withdrawal from Metro-INET as determined by the Board pursuant to Section 4.8 at a regular
or special meeting. All Member withdrawals shall take effect at the end of the applicable fiscal
year, unless otherwise provided by the Board.
Section 10.2. Claim to Assets upon Withdrawal. A Member’s withdrawal from Metro-
INET at a time when such withdrawal does not result in dissolution of the organization shall forfeit
the Member’s claim to any assets of the organization except that it shall have access to any
software developed for its use while it was a Member in accordance with and subject to the
provisions of Article XIII, Section 13.5(b).
Section 10.3. Financial Obligations upon Withdrawal. Upon withdrawal the Member
shall continue to be responsible (1) for all of its prorated share of any unpaid Class 2 Charges; (2)
for its share of Class 1 Charges to the effective date of withdrawal; (3) for its share of any Class 3
Charges to the effective date of withdrawal; and (4) for any contractual obligations it has separately
incurred with Metro-INET.
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Section 10.4. Financial Obligations prior to Withdrawal. A Member who has not given
notice of withdrawal on or before June 1 of a given year is obligated for the budgeted revenues
and the cost sharing charges fixed by the Board for the ensuing fiscal year in accordance with
Article IX.
ARTICLE XI
ASSOCIATES
Section 11.1. Associates. It is understood that certain LGUs may desire to enter into a
contractual arrangement with Metro-INET for limited IT Services. Such LGUs may affiliate with
Metro-INET as “Associates.”
Section 11.2. Admission of Associates. An LGU desiring to become an Associate may do
so in the same manner as is applicable to becoming a Member, except as otherwise provided in
this Article.
Section 11.3. Confirmation of Associate Status. At the time of joining Metro-INET as
an Associate, the LGU shall indicate in writing that it is not joining as a Member but as an
Associate.
Section 11.4. Appointment of Director and Alternate Director. An Associate may
appoint a Director and an Alternate Director to the Board but such Director (or Alternate) shall be
without voting power, shall not be eligible to serve as an officer and shall not be counted for
quorum purposes.
Section 11.5. Charges. The Board shall establish the charges to be paid by Associates and
for that purpose it may classify Associates in accordance with their varying circumstances.
Section 11.6. Application to Become a Member. An Associate may apply for
membership status and become a Member upon the requisite vote as required in Article III, Section
3.5.
Section 11.7. Notice of Withdrawal as Associate. An Associate may discontinue its
association with Metro-INET at any time by giving written notice of withdrawal to the secretary.
Withdrawal shall not relieve such withdrawing Associate from its obligation to pay any charges
which the Associate has incurred up to the time of withdrawal.
ARTICLE XII
DISSOLUTION
Section 12.1. Dissolution. Metro-INET shall be dissolved whenever: (1) the total number
of remaining Members is less than five; or (2) by two-thirds of the votes represented by all
Members of the Board.
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Section 12.2. Effectuation of Dissolution. In the event of dissolution, the Board shall
determine the measures necessary to effectuate the dissolution and shall provide for the taking of
such measures as promptly as circumstances permit and subject to the provisions of this JPA.
Section 12.3. Distribution of Assets and Payment of Outstanding Obligations. Upon
dissolution, the remaining assets of Metro-INET and payment of all of its outstanding obligations,
the remaining assets of Metro-INET shall be distributed among the then existing Members in
proportion to their contributions, as determined by the Board.
Section 12.4. Allocation of Deficit. If, upon dissolution, there is an organizational deficit,
such deficit shall be charged to and paid by the Members on a pro rata basis, based upon the Class
1 and 2 Charges incurred by such Members during the two years preceding the event which gave
rise to the dissolution.
Section 12.5. Distribution of Computer Software. In the event of dissolution the
following provisions shall govern the distribution of computer software owned by or licensed to
Metro-INET:
(a) All such software shall be an asset of Metro-INET.
(b) A Member or former Member may use (but may not authorize reuse by others) any
software developed during its membership upon (1) paying any unpaid sums due
Metro-INET; (2) paying the costs of taking such software; and (3) complying with
reasonable rules and regulations of the Board relating to the taking and use of such
software. Such rules and regulations may include a reasonable time within which
such software must be taken by any Member or former Member desiring to do so.
ARTICLE XIII
INDEMNIFICATION
Section 13.1. Cooperative Activity of Single Governmental Unit. Metro-INET shall be
considered a separate and distinct public entity to which the Members have transferred all
responsibility and control for actions taken pursuant to this JPA. To the fullest extent permitted by
law, actions by the Members pursuant to this JPA are intended to be and shall be construed as a
“cooperative activity” and it is the intent of the Members that they shall be deemed a “single
governmental unit” for the purposes of liability, as set forth in Minnesota Statutes, Section 471.59,
subdivision 1a (a); provided further that for purposes of that statute, each Member expressly
declines responsibility for the acts or omissions of the other party. The Members are not liable for
the acts or omissions of the other Members except to the extent to which they have agreed in
writing to be responsible.
Section 13.2. Indemnification. Metro-INET shall defend, indemnify and hold harmless
the Members against all claims, losses, liabilities, suits, judgments, costs and expenses arising out
of action or inaction of the Board, its Directors or Alternates, the Fiscal Agent, the executive
director and other employees or agents of Metro-INET pursuant to this JPA. Metro-INET shall
defend and indemnify the employees of any Member acting pursuant to the JPA except for any act
or omission for which the Member’s employee is guilty of malfeasance, willful neglect of duty or
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bad faith. A Member shall defend, indemnity and hold harmless Metro-INET against all claims,
losses, liabilities, suits, judgments, costs, and expenses arising out of action or inaction of the
Member regarding the Member’s Data. This JPA to defend and indemnify does not constitute a
waiver by Metro-INET or any Member of the limitations on liability provided by Minnesota
Statutes, Chapter 466.
ARTICLE XIV
AMENDMENT
Section 14.1. Amendment of JPA. This JPA sets forth all understandings of the Members.
All prior agreements, understandings, representations whether consistent or inconsistent, verbal or
written, concerning this JPA, are merged into and superseded by this written JPA. No modification
or amendment to the JPA shall be binding unless all Members agree in writing to the proposed
change or amendment.
ARTICLE XV
MISCELLANEOUS
Section 15.1. Data Practices. The Members agree to comply with the Minnesota
Government Data Practices Act, Minnesota Statutes, Chapter 13, as it applies to all data created,
collected, received, stored, used, maintained or disseminated by Metro-INET. If a Member
receives a request to release the data referred to in this section, it must immediately notify the
executive director. The executive director will give the Member who has received the data request
instructions concerning the release of the data to the requester before the data is released.
Section 15.2. Audit. The books, records and documents relevant to this JPA are subject to
audit by the Members and the State of Minnesota at reasonable times upon written notice.
Section 15.3. Counterparts. This JPA may be executed simultaneously in two or more
counterparts, each of which will be deemed an original, but all of which together will constitute
one and the same instrument.
Section 15.4. Headings. The subject headings of the sections and subsections of the JPA
are included for purposes of convenience only, and shall not affect the construction of
interpretation of any of its provisions.
Section 15.5. Severability. In case any one or more of the provisions of this JPA shall be
invalid, illegal, or unenforceable in any respect, the validity, legality and enforceability of the
remaining provisions contained in this JPA will not in any way be affected or impaired thereby.
Section 15.6. Applicable Law. This JPA shall be governed by and construed in accordance
with the laws of the State of Minnesota. Any disputes, controversies, or claims arising out of this
JPA shall be heard in Minnesota state district or courts with the venue being in Ramsey County,
and the Members waive any objection to the jurisdiction of these courts, whether based on
convenience or otherwise.
15
ARTICLE XVI
DURATION
Section 16.1. Term. This JPA shall continue in effect indefinitely until terminated in
accordance with its terms.
16
IN WITNESS WHEREOF, the undersigned local governmental unit has caused this JPA
to be signed and delivered on its behalf.
(Name of LGU)
By:
Its:
By:
Its:
Dated: , 20___.
City Manager’s Office
Memo
To: Metro-INET Members
cc: Pete Bauer & Jason Swalley, Metro-INET
From: Patrick Trudgeon, Roseville City Manager
Date: December 1, 2020
Re: Metro-INET Joint Powers Agreement
Metro-INET originally started as a collaboration between Roseville and Mounds View to
share IT resources in 1999. Since that time, Metro-INET has grown to 35 member
organizations receiving full IT services and 9 associate members receiving limited IT services.
Not only has the number of Metro-INET members grown, each member agency’s needs have
grown exponentially. Some examples in recent years include the deployment of laser fiche,
remote computer access, electronic door access, wireless access points, as well as body cam
support for law enforcement.
Currently, Metro-INET is under organizational control of the Roseville City Manager and
Roseville City Council. All Metro-INET employees are actually Roseville employees and fall
under Roseville personnel policy, its liability coverage, and compensation structure. The
Roseville City Manager makes employment decisions for Metro-INET including the hiring
and termination of employees. The City of Roseville includes the $3.5 million Metro-INET
budget as part of its city budget.
While this arrangement has worked for many years, the following issues is making it harder to
keep Metro-INET sustainable into the future:
x Roseville City Council concern about the amount of Metro-INET staff and the
added liability and carrying costs for that amount of employees
x Roseville City Council concern the use of space within City given other city
department space needs
x The Roseville employee compensation plan lags behind the market for other local
governments and especially with LOGIS, a joint powers entity that provides IT
services to many local governments in the Twin Cities. LOGIS has recruited
several Metro-INET staff members over the past couple of years
x As a result of the Roseville compensation plan and organizational structure, it is
not possible to create the necessary executive leadership to guide the large $3.5
million Metro-INET enterprise
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x Finally, it should be noted that the Roseville City Council could at any time
decide to no longer be the lead agency for Metro-INET and a result, breakup
Metro-INET and let members figure out how to best provide IT services for their
organization. It should be pointed out that Roseville City Council has not
discussed doing this, but it is always a potential concern in the future.
Having Metro-INET as a joint powers entity does provide members more direct control over
governance of Metro-INET, including costs, personnel, and policies and takes away
uncertainty of the future of Metro-INET.
In 2020, a sub-committee of Metro-INET members met to work on a draft of the joint powers
agreement. Working with Attorney Jim Strommen of Kennedy and Graven, the sub-
committee finalized the JPA document. The sub-committee shared the draft JPA agreement
with the League of Minnesota Cities General Counsel and the League of Minnesota Insurance
Trust staff for their review. They suggested several changes to the document that have been
incorporated into the final versions. Finally, the sub-committee distributed the draft document
to all members so that their specific city/board attorney could review the document. To-date,
we have not received any significant comments that changes the document.
The highlights of the joint powers agreement are as follows:
• The initial members of the JPA will be the current members of Metro-INET
• JPA is planned to become effective on 1/1/2021
• Metro-INET will be governed by a Board of Directors with each member having a
Director and Alternate designated
• Metro-INET board meetings subject to open meeting law
• Each member will have the number of votes equivalent to its share of the budget
• Members will not be allowed to vote if they are in default of their financial obligation
or violation of IT security policies
• Metro-INET board will meet at least four times (Jan., April, July, Oct.) annually
• Metro-INET board will have officers elected to 3-year terms
• Metro-INET board will have power take all action in establishing and managing the
operations of Metro-INET
• Metro-INET board will enter into a contract with a member to serve as the fiscal and
operations agent for the organization
• Metro-INET board will hire an executive director who will be responsible for day-to-
day operations
• The executive director will have broad authority to run the operations of Metro-INET
• The executive director can be terminated by a 2/3 vote of the Metro-INET board
• The Metro-INET board will establish an executive committee consisting of the 5
board officers. The fiscal agent and Executive Director will serve as ex officio
members of the executive committee in an advisory and non-voting capacity
• The executive committee would meet on a more frequent basis and work on duties as
assigned by the board such as the budget and administrative issues
• The JPA outlines the schedule for the creation and consideration of the annual budget.
• The JPA creates 3 different classes of charges
• Class 1 – Core Services
• Class 2 – Supplemental
• Class 3 – Necessary additional charges
• The class charges are described in more detail as Attachment A of the JPA
• The JPA outlines procedures for members to withdraw from Metro-INET
• JPA creates a Metro-INET “Associate” which is an entity that is receiving a
contractual service from Metro-INET
• The JPA has no termination date but does outline procedures to dissolve the
organization
For 2021, there are no additional costs that will be borne by members by entering into the
JPA. Costs for the transition have been incorporated into the budget numbers given to each
member earlier in 2020. It is expected that starting in 2022, there will be additional
administrative costs for the JPA. The final financial impact, however, will be decided by the
newly constituted Metro-INET board.
TRANSITION PLAN FOR METRO I-NET
This plan is created to guide the transition from City of Roseville Metro I-Net (RMI) to
Metro I-Net Joint Powers Authority (MIJPA)
Purpose of transition plan
x Allow for orderly transition of operations, personnel, and assets from RMI to
MIJPA
x Identify transition costs
x Create a measured pace of transition to allow for comfort of existing RMI
employees and RMI agencies
Given where we find ourselves here in 2020, during the COVID pandemic, this
transition plan is underpinned by the following milestones:
x In 2020, the framework and costs of the new MIJPA will be established and
agreed upon by the RMI agencies.
x In 2021, the MIJPA as an entity will be established, the MIJPA Board will be
elected and begin to meet, and the MIJPA Executive Director will be hired and
begin to create an institutional framework for the MIJPA
x In 2022, all assets and personnel will be assigned to the MIJPA
Attachment C
TIMELINE FOR WORK FOR 2020 (MIJPA CREATION)
Summary: The working group will finalize the draft joint powers agreement and send it
out for review by agency managers and their legal counsels. Metro I-Net members are
expected to approve the JPA by the end of the year.
The City of Roseville, in conjunction with RMI staff will identify costs to service MIJPA
during the interim period of the transition in 2021 and begin the process of identifying
costs for transferring assets from RMI to MIJPA
DETAILS OF 2020 WORK PLAN
METRO I-NET WORKING GROUP
In 2020, the Metro I-Net Working Group will do the following:
x Approve JPA transition plan
x Review draft Joint Powers Agreement
x Finalize language with Attorney Strommen
x Review JPA transition costs for 2021
x Identify long-term cost estimates for administrative/financial/legal services for
MIJPA
x Provide member agencies an estimate of costs for the transition and final
implementation of the MIJPA
x Assist in getting approval of JPA by all member agencies
CITY OF ROSEVILLE/ROSEVILLE METRO I-NET
In 2020, the City of Roseville/Roseville Metro I-Net will do the following:
x Identify costs to serve MIJPA during the transition
x Identify costs for transferring assets to MIJPA
x Assist the working group in identifying long-term costs for
administrative/financial/legal services for MIJPA
x Assist in getting approval of JPA by all member agencies
METRO I-NET MEMBER AGENCIES
In 2020, the Roseville Metro I-Net member agencies will do the following:
x Review the draft Metro I-Net joint powers agreement
x Secure approval of JPA from governing bodies
TIMELINE FOR WORK FOR 2021(MIJPA TRANSITION)
Summary: Upon approval of the joint powers agreement by all member agencies, the
MIJPA will officially incorporate. Per the joint powers agreement, the board of the
directors for the MIJPA will convene and elect officers. Once constituted, the MIJPA
Board officers will be elected and consider agreements to cover the transition period
(defined as calendar year 2021) for legal, administrative and financial services. The
Board will also recruit and hire the Metro I-Net Executive Director (MIED). Once hired,
the MIED will begin drafting organizational policies and determine longer term legal,
HR/Administrative, and financial services as well as determining and securing space
needs.
In order to allow for an orderly transition in employees receiving wages and benefits and
to ensure minimal disruption to member agency services, Metro I-Net employees will
remain employees of the City of Roseville during 2021.
DETAILS OF 2021 WORK PLAN
METRO I-NET BOARD
x Incorporate Metro I-Net as a joint powers authority
x Hold first board business meeting
o Elect Chair and other officers
o Enter into agreements for interim period of 2021
Legal
HR/Admin
Financial
x Begin recruitment and hire Metro I-Net Executive Director (MIED)
x Enter into agreement with City of Roseville regarding management of Roseville
Metro I-Net employees by Metro I-Net Executive Director during interim period
x Carry out board business as described in joint powers agreement, including
setting a 2022 budget.
METRO I-NET EXECUTIVE DIRECTOR
x MIED is sole employee of MIJPA
x MIED focuses on administrative duties
O Organizational policies
O Service Contracts
Legal
Administrative/HR
Financial/Payroll
O Determining space needs and securing space
CITY OF ROSEVILLE/ROSEVILLE METRO I-NET
x Provide administrative/HR/financial services to MIJPA
x Enter into agreement with MIJPA regarding management of Roseville Metro I-
Net employees by Metro I-Net Executive Director during interim period
x Assist in transition of RMI assets and employees to MIJPA employees at the start
of 2022
MIJPA TRANSITION COMPLETE – JANUARY 2022
Page 1 of 1
CONSENT ITEM – 6G
MEMORANDUM
DATE: December 14, 2020
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Julie Hanson, City Clerk
SUBJECT: 2021 Fee Schedule
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
Council Should Consider the Following Options
Adopting Ordinance 2020-004 Approving the 2021 Fee Schedule and Authorizing Publication of
the Summary Ordinance.
Background/Discsussion
The draft 2021 Fee Schedule was provided to the City Council at its work session on November
16, 2020. The City Council was in agreement regarding the proposed changes as submitted at the
November 16 work session.
Since that meeting, one minor cleanup item was identified that should be updated as follows:
x II Building Construction – all references to the 2019 State Statutes 326B.153 and
326B.148 should be updated to reflect the year 2020
Once approved the 2021 Fee Schedule will be updated on the City’s website and the Summary
Ordinance will be published in the St. Paul Pioneer Press.
Attachments
Attachment A: Ordinance 2020-004 – Appendix A – 2021 Fee Schedule (Red-Lined Version)
Attachment B: Ordinance 2020-004 – Appendix A – 2021 Fee Schedule (Clean Version)
Attachment C: Summary Ordinance 2020-004
Page 1 of 1115
City of Arden Hills
Ordinance 201920-00904 – Appendix A
20201 Fee Schedule
I. Administrative
Dogs/Cats – Licenses Two years (Pro-rated for second
year @ $15.00)
$30.00
Dogs/Cats – Duplicate Tags Each $6.50
Dogs/Cats – Boarding $22.00 per day
Dogs/Cats – Impoundment Fee $50.00
Dogs/Cats – Surrender Fee Each $25.00
Dogs – Residential Kennel
License
Annual $21.00
Dogs – Dangerous Dog Fee Annual $500.00
Dogs – Potentially Dangerous
Dog Fee
Annual $250.00
Copying – General City Material $0.25 8 ½ x 11; $0.50 large. Per
Page. Add postage if mailing
copies
Assessment Search $53.00 per half hour
Private Activity Revenue Bonds Non-refundable application fee $500.00
Annual Administrative Fee 1/8 of 1% (0.125%) of
outstanding principal balance of
the bonds for the life of the bonds
Reimbursement of all City costs
II. Building Construction (All permits are non-refundable after 90 days)
Building Permits – Permit Fee Fees shall be based according to
the 20192020 State Statute
326B.153 and are determined by
the City’s Building Official
Commercial Building Permits –
Plan Review Fee
65% of Building Permit Fee.
Payment equaling half of this fee
is due at time of permit submittal
(non-refundable)
Residential New
Construction/Additions – Escrow
$2,000
Temporary Certificate of
Occupancy (CO)
Escrow To be determined by Building
Official
Building Permits – Re-inspection $63.25 per State Statute
326B.153
Building Permits – Manufactured
Home Location ,
$100.00 + State Surcharge fee as
outlined in State Statute
326B.148
Building Permits – Demolition Permit Fee $100.00 + State Surcharge fee as
outlined in Statute 326B.148
Attachment A
Page 2 of 1115
Escrow $2,000
Building Permits – Special
Investigations
100% of Permit Fee
State Surcharge – based on
valuation
Fee based on 20192020 State
Statute 326B.148
State Surcharge – Fixed Fees Fee based on State Statute
326B.148
Plumbing Permits – Minimum
Fee
$60.00
Plumbing Permits – Residential 1.25% of Project Value
Plumbing Permits – Commercial 1.25% of Project Value + $50.00
Electrical Permits – Minimum
Fee
$45.00 + State Surcharge
Electrical Permits – Maximum
Single Family Dwelling Fee
$190.00
Electrical Permits – General See Exhibit “A” attached to fee
schedule
Mechanical Permits – Minimum
Fee
$60.00
Mechanical Permits – Residential 2% of Project Value
Mechanical Permits –
Commercial
1.25% of Project Value + $50.00
Fire Protection Permits – Permit
Fee
Fees shall be based according to
the 20192020 State Statute
326B.153 and are determined by
the City’s Building Official
Fire Protection Permits – Plan
Review Fee
65% of Permit Fee
Fire Protection Permits – Re-
inspection
$63.25 per State Statute
326B.153
III. Liquor Licensing
On-sale 1,999 square feet (SF) or less $3,465.00
On-sale 2,000 (SF) – 2,999 (SF) $4,620.00
On-sale 3,000 (SF) – 3,999 (SF) $5,775.00
On-sale 4,000 (SF) or more $6,930.00
On-sale, Sunday $200.00 (340A.504 Subd. 3(b)
limits $200 fee for Sunday sales)
Off-sale $210.00
Club Fee $315.00
On-sale, Malt Beverage $126.00
Off-sale, Malt Beverage $42.00
On-sale, Wine $ 2,000.00
(340A.408 Subd. 2(c) limits fee
to $2000 or half of on-sale
license fee, whichever is less)
Strong Beer No Charge (as part of On-Sale
Wine License)
Investigation Fee $158.00
Minor Consumption Violation First Violation $105.00
Page 3 of 1115
with Server Training Second Violation $525.00
Third Violation $1,050.00
Fourth Violation $1,575.00
Minor Consumption Violation
without Server Training
First Violation $525.00
Second Violation $1,050.00
Third Violation $1,575.00
Fourth Violation $2,100.00 and may be subject to
license revocation
IV. Maps and Ordinances
Zoning Ordinance
Municipal Code
Comprehensive Plan
$0.25 per side
Color Maps (8.5 x 11) $2.00
Color Maps (11 x 17) $4.00
Street Maps $2.00
As-Builts (11 x 17) Based on number of copies and
staff time
V. Parks & Recreation
Youth Athletic Association Field
Rental
Per two hour time block $3233.00 per time block
+ applicable tax
Adult Club / Intramural Field
Rental
Per two hour time block $5253.00 per time block
+ applicable tax
Ball Field Rental, Unlighted Per two hour time block.
Tournament fees are extra.
$105107.00 per time block
+ applicable tax
Ball Field Rental, Lighted Per two hour time block.
Tournament fees are extra.
$ 130132.00 per time block
+ applicable tax
Ball Field Tournament Fee
(Adult), Full Maintenance
Includes all day maintenance
staff on site
$525535.00 per day + $200.00
damage deposit + applicable tax
Ball Field Tournament Fee
(Adult), Minimum Maintenance
Includes prep for fields and
midday drag of fields
$315320.00 per day + $200.00
damage deposit + applicable tax
Warming House Rental/Ice Rink
Rental
Only allowed during non-public
use hours unless authorized by
City staff
$50.00 per hour +
$200.00 damage deposit + key
deposit + applicable tax
Picnic Shelters - Resident Available for reservation No Charge
Picnic Shelters – Non-Resident Available for reservation $30.00
Picnic Pavilions – Resident Includes up to five picnic tables $125.00 per time slot + $200.00
damage deposit + applicable
tax*fee waived for Night to Unite
and other public events open to
all Arden Hills residents
Picnic Pavilions – Non-Resident Includes up to five picnic tables $200.00 per time slot + $200.00
damage deposit + applicable tax
Picnic Pavilions –
Resident Non-Profit
Includes up to five picnic tables $75.00 per day + $200.00
damage deposit
Picnic Pavilions –
Other Non-Profit
Includes up to five picnic tables $100.00 per day + $200.00
damage deposit
Additional Picnic Tables For every two extra tables $20.00 + applicable tax*
*fee waived for Night to Unite
and other public events open to
all Arden Hills residents
Page 4 of 1115
Community Garden Plot – One
Plot
Annual $5051.00 + applicable tax
Community Garden Plot –
Second Plot
Annual $2526.00 + applicable tax
Room Rental – City Hall,
Community Room
(Normal business hours: 8:00 am
– 4:30 pm)
(Non-business hours: weekends
and holidays)
Per Day (Scheduling a room after
regular hours is contingent upon
the presence of a city employee;
In the event staff is not available,
the City reserves the right to
deny application).
Regular
business hours
usage: Army
National
Guard: No
charge
City
Government:
No charge
Resident, Non-
profit: $90.00
Resident, For-
profit: $120.00
Non-Resident,
Non-profit:
$130.00
Non-Resident,
For-profit:
$155.00
(includes
applicable tax)
Non-business
hours usage:
Resident: $200
Non-Resident:
$225
(includes
applicable tax)
Room Rental – City Hall, Small
Conference Room
(Normal business hours: 8:00 am
– 4:30 pm)
(Non-business hours: weekends
and holidays)
Per Day (Scheduling a room after
regular hours is contingent upon
the presence of a city employee;
In the event staff is not available,
the City reserves the right to
deny application).
Regular
business hours
usage: $25.00
Army National
Guard: No
charge
City
Government:
No charge
Resident, Non-
profit: $50.00
Resident, For-
profit: $60.00
Non-Resident,
Non-profit:
$70.00
Non-Resident,
For-profit:
$80.00
(includes
applicable tax)
Non-business
hours usage:
Resident: $200
Non-Resident:
$225
(includes
applicable tax)
Room Rental – Damage Deposit Required $200.00
Equipment Rental – DVD, VCR,
T.V.
$20.00 + applicable tax
Page 5 of 1115
VI. Planning and Zoning (Each separate land use request shall be charged a separate administrative
fee and escrow even if submitted on the same application. Costs expended in reviewing and processing
an application will be charged against the cash escrow and credited to the City. Charges to the escrow
include planning and engineering staff time, City attorney and consulting fees, and mailing costs. If, at
any time, a required cash escrow is depleted to less than 20% of its original amount, the applicant shall
deposit additional funds in the cash escrow account as determined by the City. The escrow may be
reduced or increased by the City Planner on a project by project basis.)
Description: Escrow Fees: Initial Application Fees:
Preliminary Plat Administrative Fee $500
Escrow $2,500
Final Plat Administrative Fee $500450
Escrow $1,5001,000
Lot Split/Minor Subdivision (R-1
and R-2 only)
Administrative Fee $350
Escrow $1,500
Rezoning or TCAAP Regulating
Plan Map Amendment
Administrative Fee $500
Escrow $1,500
Comprehensive Plan Amendment Administrative Fee $500550
Escrow $2,500
Variance or Permitted
Adjustment
Administrative Fee $350
Escrow $1,000
Conditional Use or Interim Use
Permit/CUP or IUP Amendment
Administrative Fee $400
Escrow $1,500
Planned Unit Development
Master Plan or Special
Development Plan Master Plan
Administrative Fee $500600
Escrow $2,500
Final Planned Unit Development
or Final Special Development
Plan
Administrative Fee $350
Escrow $1,5002000
Planned Unit Development
Amendment or Special
Development Plan Amendment
Administrative Fee $400
Escrow $1,500
Concept Review Administrative Fee $150300
Escrow $1,000750
Vacation of Easement Administrative Fee $150
Escrow $1,000
Site Plan Review Administrative Fee $400450
Escrow $1,500
City Code Amendment Administrative Fee $350
Escrow $1,500
Zoning Code or TRC
Amendment
Administrative Fee $400
Escrow $1,500
Zoning Letter Administrative Fee $75
Land Use Requests – Not
Already Specified
Administrative Fee $150
Escrow $1,000
Zoning Permit Decks under 30”, Driveways,
Fences, Sheds and Temporary
Structures
$65
Commercial Parking Lot
Resurfacing
$100
Page 6 of 1115
Recreational Vehicle Parking
Permit
7 Day Permit, renewable once
per 12 months
$25
Home Occupation I Permit No charge
Home Occupation II Permit Administrative Fee $150
Escrow $500
Commercial Outdoor Display
and Sales Area Permit
$100
Appeal of Administrative
Zoning, Sign, or Subdivision
Decisions
Administrative Fee $150
Escrow $1,000
TCCAP Development Related
Professional Services Charge
Any portion of the TCAAP
development can prepay an
amount on behalf of future
parcels to be developed and that
the prepayment amount will be
netted out and the fee schedule
will be updated annually.
$2,743 per acre
VII. Public Works/Engineering
Right-of-Way Permit
Permit Fee $150155.00
Escrow To be determined by the
Engineer
Right-of Way Permit – Small
Cell Wireless Facilities
Permit for up to 15 locations;
rent and maintenance per each
location
$150 ROW permit fee, rent $150
per year, maintenance $25 per
year
Grading & Erosion Control Fees Permit Fee $150155.00
Escrow To be determined by the
Engineer
VIII. Utility Hookup Charges
Water Permits – Service
Installation/Repairs/Alteration
Per inspection $4042.00
Water Permits – Interior
Plumbing, New Home
$4042.00
Water Permanent Disconnect $215220.00
Curb Box and Service Lead, 1”
Service Connection on
Unsurfaced Street
$165168.00
Restoration of Typical Road Mix
Street
$105.00
Restoration of Higher-Type
Street
Set by Engineer
Larger than 1” Service
Connection
Set by Engineer
Water Permits – Plan Check Fee Set by Engineer
Water Permits – Re-inspection $4042.00
Hydrant Meter Rental $2,000 deposit, monthly rental of
$30.00, water permit fee of
$170.00, State surcharge of $1.00
plus applicable standard water
usage rate charge for
consumption
Page 7 of 1115
Water Meter/Spacer Charges –
Customer Requested Water
Meter Accuracy Test
Fee includes removal of meter,
bench test at maintenance
facility, and returning meter to
residence; Fee will not be applied
if the meter is found to be
inaccurate to a degree exceeding
three percent (3%) from the
result of the bench test
Based on Meter Size
Contact Public Works for Quote
Water Meter/Spacer Charges –
5/8” x ¾” Meter Model 25
Standard Meter $ $470480.00
Water Meter/Spacer Charges –
3/4” x 7 ½” Meter Model 35
Contact Public Works for Quote
Water Meter/Spacer Charges –
1” Meter
$580590.00
Water Meter/Spacer Charges –
Greater than 1”
Contact Public Works for Quote
Water Connection Fee –
Connection fee for previously
un-served or expanded lots
$840855.00 per acre or portion
thereof
Water Availability Fee –
New or Additional Units
The units are based on the
Metropolitan Council’s formula
for calculating new sewer
availability charge (SAC) units
$ 1,375 per unit
Sewer Connection Fee –
Connection fee for previously
un-served or expanded lots
$840.00 per acre or portion
thereof
Sewer Availability Fee –
New or Additional Units
The units are based on the
Metropolitan Council’s formula
for calculating new sewer
availability charge (SAC) units
$ 825.00 per unit
Sewer Permits – Service
Installation/Alternations/Repairs
Per inspection $4042.00
Sewer Permits – Plan Review
Fee
Set by Inspector
Sewer Permits – Reinspections $4042.00 per hour
Sewer Access Charge Set by Met Council Annually $2,485.00$2,485.00 (Contact
Met Council)
Sanitary Sewer Utility Prohibited
Sump Pump Connection
Surcharge
$100.00 per month
IX. Miscellaneous/Retail Activities
Boutique/Garage Sale Application/notification of City
Hall required
No charge
Tent Permit $55.00+ State Surcharge
Sidewalk Sales $53.00
Business Licensing –
Amusement Facilities
Includes arcade, dance hall,
movie theater, pool/billiard
tables, bowling alleys, indoor
tennis, skating facility, outdoor
tennis, driving ranges, etc.
$105.00
Business Licensing – Wholesale
Bulk Fuel Storage
Liability insurance required $210.00
Page 8 of 1115
Business Licensing –
Hotel/Motel
$6.50 per room
Business Licensing – Courtesy
Bench, Non-advertising
$26.00
Business Licensing – Courtesy
Bench, Advertising
$79.00
Business Licensing –
Mechanical/Electronic Devices
Includes musical devices,
amusement rides, bowling alleys,
etc.
$15.00 per location + $15.00 per
machine
(MN Statute 449.15 sets
maximum permit fee at $15 per
location and $15 per machine)
Business Licensing – Retail Sales Includes antique shops,
beauty/barber shops, boat
dealers, Christmas tree sales, dry
cleaning, laundry, bakery, candy,
meats, wholesale foods, caterers,
motor vehicle sales, optometrist,
mortuary, video sales/rentals,
over-the-counter tobacco sales,
vending machines (excluding
tobacco), & other retail goods not
listed
$53.00
Business Licensing –
Restaurants, Cafes, Coffee
Houses, etc.
$21.00 per up to1,000 square
feet, or fraction thereof
$42.00 for 1001-2000 square feet
$63.00 for 2001-3000 square feet
(etc.)
Business Licensing –
Restaurants, Drive-Thru
$315.00
Business Licensing – Service
Stations
$105.00
Business Licensing – Grocery $21.00 up toper 1,000 square
feet, or fraction thereof
$42.00 for 1001-2000 square feet
$63.00 for 2001-3000 square feet
(etc.)
Business Licensing – Mobile
Food Units/Food Trucks
$30.00 temporary (7 days or less)
or $100 annual (8 days or more)
Charitable Gambling Permit –
Per Minnesota State Statute,
Chapter 349
Includes investigation fee
Local Gambling Tax
Lawful Gambling Fund
$158.00
3% of organizations’ gross
receipts from all lawful
gambling, less prizes paid out
10% of net profits
Tobacco Sales License Includes investigation fee $300.00
Fireworks Sales As part of existing business $100.00 (MN Statute 624.20 sets
maximum permit fee at $100.00)
Fireworks Sales Exclusive Business $350.00 (MN Statute 624.20 sets
maximum permit fee at $350.00)
Page 9 of 1115
Massage Therapist Annual Fee, Includes
investigation fee
$53.00
Massage Therapist Establishment Annual Fee, Includes
investigation fee
$158.00
Recreational Outdoor Archery
Range
$200 first year
$50 annual renewal
Solicitors, Peddlers, Transient
Permit – For-Profit Organizations
Please reference Section 340 of
the Municipal Code for more
information
$158.00 background
investigation + $105.00 per
month permit fee
Solicitors, Peddlers, Transient
Permit – Non-Profit
Organizations
Please reference Section 340 of
the Municipal Code for more
information
No charge
Tree Contractor License $50.00
X. Signs
Initial Fee Per Sign $100.00
Permanent Signs, Annual
Renewal
Per Sign, 100 square feet or less
(maximum allowable size)
$25.00
Temporary Signs $50.00
Signs, Impoundment First Offense $50.00
Signs, Impoundment Second Offense $75.00
Signs, Impoundment Third Offense $150.00
XI. Miscellaneous Fees/Permits
Rubbish Hauler Annual $158.00
Recycling Hauler Annual $158.00
Contractor License Annual $75.00
Miscellaneous Permit Fee For all other permits not listed $40.00
Staff Research $53.00 per half hour
Penalties for Late Payment Failure to pay any penalty
imposed shall be grounds for the
suspension or termination of any
license issued by the City
10% of license fee or $32.00,
whichever is greater
Tobacco Sales, Illegal First Offense $150.00
Tobacco Sales, Illegal Second Offense within 24
months
$600.00
Tobacco Sales, Illegal Third Offense within 24 months $1,050.00 and 7 business day
suspension or 30 day suspension
of license + admin fine of $250
Tobacco Sales, Illegal Fourth Offense within 24 months Revocation of the license for a
one year period
Candidate Filing Fee $2.00
Insufficient Funds/Returned
Check Fee
$35.00
Rental Registration/Renewal Fee $45.00 per rental unit
Rental Renewal Late Fee For renewals received after
January 31
$90.00 per rental unit
Residential Contractor License
Check
$5.00
Business Subsidy Application
Fee
Required to reimburse City for
full cost of review
$2,100.00 + $10,500.00 escrow
Construction Activity Waiver Per Waiver Application $263.00
Page 10 of 1115
XII. False Alarm Fees
False Alarm First two alarms No charge + letter
False Alarm Three through ten alarms $100.00 per alarm
False Alarm Over ten alarms $300.00 per alarm
XIII. Investigation Fees
Tobacco, Liquor, Charitable
Gambling, & Solicitor’s Permits
$158.00
XIV. Utility Use Charges
Water Per Quarter:
Meter Charge 3/4” Meter Size or Smaller $41.5242.77
Meter Charge 1” Meter Size $103.80106.91
Meter Charge 1.5” Meter Size $207.60213.83
Meter Charge 2” Meter Size $332.15342.11
Meter Charge 3” Meter Size $622.79641.47
Meter Charge 4” Meter Size $1,037.991,069.13
Meter Charge 6” Meter Size $2,075.982,138.26
Meter Charge 8” Meter Size $3,321.563,421.21
Meter Charge 10” Meter Size $4,774.754,917.99
Meter Charge 12” Meter Size $8,926.709,194.50
Consumption: 1-10,000 gals. gallons $3.313.41 per 1,000 gallons (pro-
rated)
Consumption: 10,001-35,000
gals. gallons $4.254.38 per 1,000 gallons
(pro-rated)
Consumption: Over 35,000 gals. gallons $7.537.75 per 1,000 gallons
(pro-rated)
Water Test Fee set by MN State Health Dept $2.43
Sanitary Sewer Per Quarter:
Base Charge – All Users per unit (except mobile homes) $56.7160.40
Usage per gals. – Single
Family/Multiple Family gallons $5.846.22 (per 1,000 gallons)
Sanitary Sewer – Commercial
Apartment/Condominium gallons $5.846.22 (per 1,000 gallons)
Sanitary Sewer - Mobile Home per unit $156.01166.15
A Winter Averaging minimum will be set using a standard usage of 100 gallons per day based
on a 30 day month: 100 gallons x 30 days x 3 months = 9,000 gallons per quarter. For April to
December quarterly sewer billings, residential usage will be based on the lesser of actual
consumption or 9,000 gallons for those customers that were assigned the miniumum amount.
Customers that have a Winter Average amount greater than 9,000 gallons will be billed on the
lesser of actual consumption or their Winter Average consumption. Customers not connected to
City water will be billed on 9,000 gallons each quarter.
Surface Water Per Quarter:
Residential - Single Family per lot $15.6116.08
Residential – Multiple Family per dwelling $20.2420.85
Apartment / Condominium per acre $ 127.45131.27
Industrial / Commercial per acre $198.98204.95
Undeveloped per acre N/A
Page 11 of 1115
Standby Per Quarter:
Standby 1” Service Line or smaller $9.679.96
Violation of Water or Sewer Use Restrictions:
Non-essential usage charge $300 per day
XV. Recycling Fee
Per Residential Parcel with
curbside recycling Annual $53.0057.50
Per Residential Parcel without
curbside recycling Annual $3.50
XVI. Park Development
Park Development Fee Per residential unit $6,500.00
326B.153 BUILDING PERMIT FEES.
Subdivision 1.Building permits.(a) Fees for building permits submitted as required in section 326B.107
include:
(1) the fee as set forth in the fee schedule in paragraph (b) or as adopted by a municipality; and
(2) the surcharge required by section 326B.148.
(b) The total valuation and fee schedule is:
(1) $1 to $500, $21;
(2) $501 to $2,000, $21 for the first $500 plus $2.75 for each additional $100 or fraction thereof, to and
including $2,000;
(3) $2,001 to $25,000, $62.25 for the first $2,000 plus $12.50 for each additional $1,000 or fraction
thereof, to and including $25,000;
(4) $25,001 to $50,000, $349.75 for the first $25,000 plus $9 for each additional $1,000 or fraction
thereof, to and including $50,000;
(5) $50,001 to $100,000, $574.75 for the first $50,000 plus $6.25 for each additional $1,000 or fraction
thereof, to and including $100,000;
(6) $100,001 to $500,000, $887.25 for the first $100,000 plus $5 for each additional $1,000 or fraction
thereof, to and including $500,000;
(7) $500,001 to $1,000,000, $2,887.25 for the first $500,000 plus $4.25 for each additional $1,000 or
fraction thereof, to and including $1,000,000; and
(8)$1,000,001 and up, $5,012.25 for the first $1,000,000 plus $2.75 for each additional $1,000 or fraction
thereof.
(c) Other inspections and fees are:
(1) inspections outside of normal business hours (minimum charge two hours), $63.25 per hour;
(2) reinspection fees, $63.25 per hour;
(3) inspections for which no fee is specifically indicated (minimum charge one-half hour), $63.25 per
hour; and
(4) additional plan review required by changes, additions, or revisions to approved plans (minimum
charge one-half hour), $63.25 per hour.
(d)If the actual hourly cost to the jurisdiction under paragraph (c) is greater than $63.25, then the greater
rate shall be paid. Hourly cost includes supervision, overhead, equipment, hourly wages, and fringe benefits
of the employees involved.
[See Note.]
Subd. 2.Plan review.Fees for the review of building plans, specifications, and related documents
submitted as required by section 326B.106 must be paid based on 65 percent of the building permit fee
required in subdivision 1.
Official Publication of the State of Minnesota
Revisor of Statutes
326B.153MINNESOTA STATUTES 20201
3DJHRI
Subd. 3.Surcharge.Surcharge fees are required for permits issued on all buildings including public
buildings and state licensed facilities as required by section 326B.148.
Subd. 4.Distribution.(a) This subdivision establishes the fee distribution between the state and
municipalities contracting for plan review and inspection of public buildings and state licensed facilities.
(b) If plan review and inspection services are provided by the state building official, all fees for those
services must be remitted to the state.
(c)If plan review services are provided by the state building official and inspection services are provided
by a contracting municipality:
(1) the state shall charge 75 percent of the plan review fee required by the state's fee schedule in
subdivision 2; and
(2)the municipality shall charge 25 percent of the plan review fee required by the municipality's adopted
fee schedule, for orientation to the plans, in addition to the permit and other customary fees charged by the
municipality.
(d) If plan review and inspection services are provided by the contracting municipality, all fees for those
services must be remitted to the municipality in accordance with their adopted fee schedule.
History: 2009 c 78 art 5 s 11; 2017 c 94 art 2 s 5
NOTE: The amendments to subdivision 1, paragraph (b), by Laws 2017, chapter 94, article 2, section
5, expire October 1, 2021. Laws 2017, chapter 94, article 2, section 5, the effective date.
Official Publication of the State of Minnesota
Revisor of Statutes
2MINNESOTA STATUTES 2020326B.153
3DJHRI
1BHFPG
Effective 1/1/2020
ELECTRICAL PERMIT FEES Exhibit “A”
HOMEOWNERS AND ELECTRICAL CONTRACTORS: Complete an electrical permit form available from the Building
Inspections Division. Add $1.00 for State surcharge to total cost of each permit. The fee is the total of the listed fees or the total number
of inspection trips x $45.00, whichever is greater.
Residential panel replacement is $110.00, sub
panel $45.00. New service or power supply is: Circuits and Feeders
0 to 300 Amp $55.00 0-100 Amp $9.00
400 Amp $71.00 101-200Amp $15.00
500 Amp $87.00 201-300 Amp $21.00
600 Amp $103.00 301-400 Amp $27.00
800 Amp $135.00 401-500 Amp $33.00
1000 Amp $167.00 501-600 Amp $39.00
Add $16.00 for each additional 100 amps Add $6.00 for each additional 100 amps
Minimum Fee: Maximum Fee:
Minimum permit fee is $45.00 plus $1.00 Maximum fee for single family dwelling or
State surcharge. This is for one inspection townhouse not over 200 amps (No max if
only. Minimum fee for rough-in and final service is over 200Amps) is $190.00 plus
inspection is $90.00 plus $1.00 State surcharge. $1.00 State surcharge. Maximum of 2 rough-in’s and 1 final
inspection. (Failed inspections are an additional $45.00 each)
Apartment Buildings
Fee per unit of an apartment or condominium complex is $80.00.
This does not cover service, unit feeders or house panels.
Swimming Pools and Hot Tubs $90.00 plus circuits at $9.00/each. This includes 2 inspections.
Additions, Remodels or
Basement Finishes $90.00 this include up to 10 circuits and 2 inspections
Residential Accessory Structures The Greater of $55.00 for panel plus $9.00 per circuit or $90 for 2
inspections.
Traffic Signals $8.00 per each standard
Street and Parking Lot Lights $5.00 per each standard
Transformers and Generators $5 up to 10kva, $40 11 to 74kva, $60 75kva to 299kva, over 299kva is
$165
Retrofit Lighting $0.85 cents per fixture
Sign Transformer or Driver $9.00 per transformer
Low voltage fire alarm, low voltage heating $0.85 cents per device
and air conditioning control wiring
Re-Inspection Fee in addition $45.00
to all other fees
Hourly rate for carnivals $90.00
Solar fees:
0kw to 5kw = $90 5.1kw to 10kw = $150
10.1kw to 20kw = $225 20.1kw to 30kw = $300
30.1kw to 40kw = $375 40.1kw and larger is $375 plus $25 for each additional 10kw
Electronic inspection fee for these items only; furnace, air conditioning, bath fan, fireplace or receptacle for water
heater vent is $40.
Refunds must be requested in writing. No refunds unless more than the minimum fee. Refunds are minus the cities 20% handling fee.
THE PERMIT FEE IS DOUBLED IF THE WORK STARTS BEFORE THE PERMIT IS ISSUED.
3DJHRI
Page 1 of 15
City of Arden Hills
Ordinance 2020-004 – Appendix A
2021 Fee Schedule
I. Administrative
Dogs/Cats – Licenses Two years (Pro-rated for second
year @ $15.00)
$30.00
Dogs/Cats – Duplicate Tags Each $6.50
Dogs/Cats – Boarding $22.00 per day
Dogs/Cats – Impoundment Fee $50.00
Dogs/Cats – Surrender Fee Each $25.00
Dogs – Residential Kennel
License
Annual $21.00
Dogs – Dangerous Dog Fee Annual $500.00
Dogs – Potentially Dangerous
Dog Fee
Annual $250.00
Copying – General City Material $0.25 8 ½ x 11; $0.50 large. Per
Page. Add postage if mailing
copies
Assessment Search $53.00 per half hour
Private Activity Revenue Bonds Non-refundable application fee $500.00
Annual Administrative Fee 1/8 of 1% (0.125%) of
outstanding principal balance of
the bonds for the life of the bonds
Reimbursement of all City costs
II. Building Construction (All permits are non-refundable after 90 days)
Building Permits – Permit Fee Fees shall be based according to
the 2020 State Statute 326B.153
and are determined by the City’s
Building Official
Commercial Building Permits –
Plan Review Fee
65% of Building Permit Fee.
Payment equaling half of this fee
is due at time of permit submittal
(non-refundable)
Residential New
Construction/Additions – Escrow
$2,000
Temporary Certificate of
Occupancy (CO)
Escrow To be determined by Building
Official
Building Permits – Re-inspection $63.25 per State Statute
326B.153
Building Permits – Manufactured
Home Location ,
$100.00 + State Surcharge fee as
outlined in State Statute
326B.148
Building Permits – Demolition Permit Fee $100.00 + State Surcharge fee as
outlined in Statute 326B.148
$WWDFKPHQW%
Page 2 of 15
Escrow $2,000
Building Permits – Special
Investigations
100% of Permit Fee
State Surcharge – based on
valuation
Fee based on 2020 State Statute
326B.148
State Surcharge – Fixed Fees Fee based on State Statute
326B.148
Plumbing Permits – Minimum
Fee
$60.00
Plumbing Permits – Residential 1.25% of Project Value
Plumbing Permits – Commercial 1.25% of Project Value + $50.00
Electrical Permits – Minimum
Fee
$45.00 + State Surcharge
Electrical Permits – Maximum
Single Family Dwelling Fee
$190.00
Electrical Permits – General See Exhibit “A” attached to fee
schedule
Mechanical Permits – Minimum
Fee
$60.00
Mechanical Permits – Residential 2% of Project Value
Mechanical Permits –
Commercial
1.25% of Project Value + $50.00
Fire Protection Permits – Permit
Fee
Fees shall be based according to
the 2020 State Statute 326B.153
and are determined by the City’s
Building Official
Fire Protection Permits – Plan
Review Fee
65% of Permit Fee
Fire Protection Permits – Re-
inspection
$63.25 per State Statute
326B.153
III. Liquor Licensing
On-sale 1,999 square feet (SF) or less $3,465.00
On-sale 2,000 (SF) – 2,999 (SF) $4,620.00
On-sale 3,000 (SF) – 3,999 (SF) $5,775.00
On-sale 4,000 (SF) or more $6,930.00
On-sale, Sunday $200.00 (340A.504 Subd. 3(b)
limits $200 fee for Sunday sales)
Off-sale $210.00
Club Fee $315.00
On-sale, Malt Beverage $126.00
Off-sale, Malt Beverage $42.00
On-sale, Wine $ 2,000.00
(340A.408 Subd. 2(c) limits fee
to $2000 or half of on-sale
license fee, whichever is less)
Strong Beer No Charge (as part of On-Sale
Wine License)
Investigation Fee $158.00
Minor Consumption Violation First Violation $105.00
Page 3 of 15
with Server Training Second Violation $525.00
Third Violation $1,050.00
Fourth Violation $1,575.00
Minor Consumption Violation
without Server Training
First Violation $525.00
Second Violation $1,050.00
Third Violation $1,575.00
Fourth Violation $2,100.00 and may be subject to
license revocation
IV. Maps and Ordinances
Zoning Ordinance
Municipal Code
Comprehensive Plan
$0.25 per side
Color Maps (8.5 x 11) $2.00
Color Maps (11 x 17) $4.00
Street Maps $2.00
As-Builts (11 x 17) Based on number of copies and
staff time
V. Parks & Recreation
Youth Athletic Association Field
Rental
Per two hour time block $33.00 per time block
+ applicable tax
Adult Club / Intramural Field
Rental
Per two hour time block $53.00 per time block
+ applicable tax
Ball Field Rental, Unlighted Per two hour time block.
Tournament fees are extra.
$107.00 per time block
+ applicable tax
Ball Field Rental, Lighted Per two hour time block.
Tournament fees are extra.
$132.00 per time block
+ applicable tax
Ball Field Tournament Fee
(Adult), Full Maintenance
Includes all day maintenance
staff on site
$535.00 per day + $200.00
damage deposit + applicable tax
Ball Field Tournament Fee
(Adult), Minimum Maintenance
Includes prep for fields and
midday drag of fields
$320.00 per day + $200.00
damage deposit + applicable tax
Warming House Rental/Ice Rink
Rental
Only allowed during non-public
use hours unless authorized by
City staff
$50.00 per hour +
$200.00 damage deposit + key
deposit + applicable tax
Picnic Shelters - Resident Available for reservation No Charge
Picnic Shelters – Non-Resident Available for reservation $30.00
Picnic Pavilions – Resident Includes up to five picnic tables $125.00 per time slot + $200.00
damage deposit + applicable
tax*fee waived for Night to Unite
and other public events open to
all Arden Hills residents
Picnic Pavilions – Non-Resident Includes up to five picnic tables $200.00 per time slot + $200.00
damage deposit + applicable tax
Picnic Pavilions –
Resident Non-Profit
Includes up to five picnic tables $75.00 per day + $200.00
damage deposit
Picnic Pavilions –
Other Non-Profit
Includes up to five picnic tables $100.00 per day + $200.00
damage deposit
Additional Picnic Tables For every two extra tables $20.00 + applicable tax*
*fee waived for Night to Unite
and other public events open to
all Arden Hills residents
Page 4 of 15
Community Garden Plot – One
Plot
Annual $51.00 + applicable tax
Community Garden Plot –
Second Plot
Annual $26.00 + applicable tax
Room Rental – City Hall,
Community Room
(Normal business hours: 8:00 am
– 4:30 pm)
(Non-business hours: weekends
and holidays)
Per Day (Scheduling a room after
regular hours is contingent upon
the presence of a city employee;
In the event staff is not available,
the City reserves the right to
deny application).
Regular
business hours
usage: Army
National
Guard: No
charge
City
Government:
No charge
Resident, Non-
profit: $90.00
Resident, For-
profit: $120.00
Non-Resident,
Non-profit:
$130.00
Non-Resident,
For-profit:
$155.00
(includes
applicable tax)
Non-business
hours usage:
Resident: $200
Non-Resident:
$225
(includes
applicable tax)
Room Rental – City Hall, Small
Conference Room
(Normal business hours: 8:00 am
– 4:30 pm)
(Non-business hours: weekends
and holidays)
Per Day (Scheduling a room after
regular hours is contingent upon
the presence of a city employee;
In the event staff is not available,
the City reserves the right to
deny application).
Regular
business hours
usage: $25.00
Army National
Guard: No
charge
City
Government:
No charge
Resident, Non-
profit: $50.00
Resident, For-
profit: $60.00
Non-Resident,
Non-profit:
$70.00
Non-Resident,
For-profit:
$80.00
(includes
applicable tax)
Non-business
hours usage:
Resident: $200
Non-Resident:
$225
(includes
applicable tax)
Room Rental – Damage Deposit Required $200.00
Equipment Rental – DVD, VCR,
T.V.
$20.00 + applicable tax
Page 5 of 15
VI. Planning and Zoning (Each separate land use request shall be charged a separate administrative
fee and escrow even if submitted on the same application. Costs expended in reviewing and processing
an application will be charged against the cash escrow and credited to the City. Charges to the escrow
include planning and engineering staff time, City attorney and consulting fees, and mailing costs. If, at
any time, a required cash escrow is depleted to less than 20% of its original amount, the applicant shall
deposit additional funds in the cash escrow account as determined by the City. The escrow may be
reduced or increased by the City Planner on a project by project basis.)
Description: Escrow Fees: Initial Application Fees:
Preliminary Plat Administrative Fee $500
Escrow $2,500
Final Plat Administrative Fee $450
Escrow $1,000
Lot Split/Minor Subdivision (R-1
and R-2 only)
Administrative Fee $350
Escrow $1,500
Rezoning or TCAAP Regulating
Plan Map Amendment
Administrative Fee $500
Escrow $1,500
Comprehensive Plan Amendment Administrative Fee $550
Escrow $2,500
Variance or Permitted
Adjustment
Administrative Fee $350
Escrow $1,000
Conditional Use or Interim Use
Permit/CUP or IUP Amendment
Administrative Fee $400
Escrow $1,500
Planned Unit Development
Master Plan or Special
Development Plan Master Plan
Administrative Fee $600
Escrow $2,500
Final Planned Unit Development
or Final Special Development
Plan
Administrative Fee $350
Escrow $2000
Planned Unit Development
Amendment or Special
Development Plan Amendment
Administrative Fee $400
Escrow $1,500
Concept Review Administrative Fee $300
Escrow $750
Vacation of Easement Administrative Fee $150
Escrow $1,000
Site Plan Review Administrative Fee $450
Escrow $1,500
City Code Amendment Administrative Fee $350
Escrow $1,500
Zoning Code or TRC
Amendment
Administrative Fee $400
Escrow $1,500
Zoning Letter Administrative Fee $75
Land Use Requests – Not
Already Specified
Administrative Fee $150
Escrow $1,000
Zoning Permit Decks under 30”, Driveways,
Fences, Sheds and Temporary
Structures
$65
Commercial Parking Lot
Resurfacing
$100
Page 6 of 15
Recreational Vehicle Parking
Permit
7 Day Permit, renewable once
per 12 months
$25
Home Occupation I Permit No charge
Home Occupation II Permit Administrative Fee $150
Escrow $500
Commercial Outdoor Display
and Sales Area Permit
$100
Appeal of Administrative
Zoning, Sign, or Subdivision
Decisions
Administrative Fee $150
Escrow $1,000
TCCAP Development Related
Professional Services Charge
Any portion of the TCAAP
development can prepay an
amount on behalf of future
parcels to be developed and that
the prepayment amount will be
netted out and the fee schedule
will be updated annually.
$2,743 per acre
VII. Public Works/Engineering
Right-of-Way Permit
Permit Fee $155.00
Escrow To be determined by the
Engineer
Right-of Way Permit – Small
Cell Wireless Facilities
Permit for up to 15 locations;
rent and maintenance per each
location
$150 ROW permit fee, rent $150
per year, maintenance $25 per
year
Grading & Erosion Control Fees Permit Fee $155.00
Escrow To be determined by the
Engineer
VIII. Utility Hookup Charges
Water Permits – Service
Installation/Repairs/Alteration
Per inspection $42.00
Water Permits – Interior
Plumbing, New Home
$42.00
Water Permanent Disconnect $220.00
Curb Box and Service Lead, 1”
Service Connection on
Unsurfaced Street
$168.00
Restoration of Typical Road Mix
Street
$105.00
Restoration of Higher-Type
Street
Set by Engineer
Larger than 1” Service
Connection
Set by Engineer
Water Permits – Plan Check Fee Set by Engineer
Water Permits – Re-inspection $42.00
Hydrant Meter Rental $2,000 deposit, monthly rental of
$30.00, water permit fee of
$170.00, State surcharge of $1.00
plus applicable standard water
usage rate charge for
consumption
Page 7 of 15
Water Meter/Spacer Charges –
Customer Requested Water
Meter Accuracy Test
Fee includes removal of meter,
bench test at maintenance
facility, and returning meter to
residence; Fee will not be applied
if the meter is found to be
inaccurate to a degree exceeding
three percent (3%) from the
result of the bench test
Based on Meter Size
Contact Public Works for Quote
Water Meter/Spacer Charges –
5/8” x ¾” Meter Model 25
Standard Meter $480.00
Water Meter/Spacer Charges –
3/4” x 7 ½” Meter Model 35
Contact Public Works for Quote
Water Meter/Spacer Charges –
1” Meter
$590.00
Water Meter/Spacer Charges –
Greater than 1”
Contact Public Works for Quote
Water Connection Fee –
Connection fee for previously
un-served or expanded lots
$855.00 per acre or portion
thereof
Water Availability Fee –
New or Additional Units
The units are based on the
Metropolitan Council’s formula
for calculating new sewer
availability charge (SAC) units
$ 1,375 per unit
Sewer Connection Fee –
Connection fee for previously
un-served or expanded lots
$840.00 per acre or portion
thereof
Sewer Availability Fee –
New or Additional Units
The units are based on the
Metropolitan Council’s formula
for calculating new sewer
availability charge (SAC) units
$ 825.00 per unit
Sewer Permits – Service
Installation/Alternations/Repairs
Per inspection $42.00
Sewer Permits – Plan Review
Fee
Set by Inspector
Sewer Permits – Reinspections $42.00 per hour
Sewer Access Charge Set by Met Council Annually $2,485.00 (Contact Met Council)
Sanitary Sewer Utility Prohibited
Sump Pump Connection
Surcharge
$100.00 per month
IX. Miscellaneous/Retail Activities
Boutique/Garage Sale Application/notification of City
Hall required
No charge
Tent Permit $55.00+ State Surcharge
Sidewalk Sales $53.00
Business Licensing –
Amusement Facilities
Includes arcade, dance hall,
movie theater, pool/billiard
tables, bowling alleys, indoor
tennis, skating facility, outdoor
tennis, driving ranges, etc.
$105.00
Business Licensing – Wholesale
Bulk Fuel Storage
Liability insurance required $210.00
Page 8 of 15
Business Licensing –
Hotel/Motel
$6.50 per room
Business Licensing – Courtesy
Bench, Non-advertising
$26.00
Business Licensing – Courtesy
Bench, Advertising
$79.00
Business Licensing –
Mechanical/Electronic Devices
Includes musical devices,
amusement rides, bowling alleys,
etc.
$15.00 per location + $15.00 per
machine
(MN Statute 449.15 sets
maximum permit fee at $15 per
location and $15 per machine)
Business Licensing – Retail Sales Includes antique shops,
beauty/barber shops, boat
dealers, Christmas tree sales, dry
cleaning, laundry, bakery, candy,
meats, wholesale foods, caterers,
motor vehicle sales, optometrist,
mortuary, video sales/rentals,
over-the-counter tobacco sales,
vending machines (excluding
tobacco), & other retail goods not
listed
$53.00
Business Licensing –
Restaurants, Cafes, Coffee
Houses, etc.
$21.00 up to1,000 square feet
$42.00 for 1001-2000 square feet
$63.00 for 2001-3000 square feet
(etc.)
Business Licensing –
Restaurants, Drive-Thru
$315.00
Business Licensing – Service
Stations
$105.00
Business Licensing – Grocery $21.00 up to 1,000 square feet
$42.00 for 1001-2000 square feet
$63.00 for 2001-3000 square feet
(etc.)
Business Licensing – Mobile
Food Units/Food Trucks
$30.00 temporary (7 days or less)
or $100 annual (8 days or more)
Charitable Gambling Permit –
Per Minnesota State Statute,
Chapter 349
Includes investigation fee
Local Gambling Tax
Lawful Gambling Fund
$158.00
3% of organizations’ gross
receipts from all lawful
gambling, less prizes paid out
10% of net profits
Tobacco Sales License Includes investigation fee $300.00
Fireworks Sales As part of existing business $100.00 (MN Statute 624.20 sets
maximum permit fee at $100.00)
Fireworks Sales Exclusive Business $350.00 (MN Statute 624.20 sets
maximum permit fee at $350.00)
Massage Therapist Annual Fee, Includes
investigation fee
$53.00
Page 9 of 15
Massage Therapist Establishment Annual Fee, Includes
investigation fee
$158.00
Recreational Outdoor Archery
Range
$200 first year
$50 annual renewal
Solicitors, Peddlers, Transient
Permit – For-Profit Organizations
Please reference Section 340 of
the Municipal Code for more
information
$158.00 background
investigation + $105.00 per
month permit fee
Solicitors, Peddlers, Transient
Permit – Non-Profit
Organizations
Please reference Section 340 of
the Municipal Code for more
information
No charge
Tree Contractor License $50.00
X. Signs
Initial Fee Per Sign $100.00
Permanent Signs, Annual
Renewal
Per Sign, 100 square feet or less
(maximum allowable size)
$25.00
Temporary Signs $50.00
Signs, Impoundment First Offense $50.00
Signs, Impoundment Second Offense $75.00
Signs, Impoundment Third Offense $150.00
XI. Miscellaneous Fees/Permits
Rubbish Hauler Annual $158.00
Recycling Hauler Annual $158.00
Contractor License Annual $75.00
Miscellaneous Permit Fee For all other permits not listed $40.00
Staff Research $53.00 per half hour
Penalties for Late Payment Failure to pay any penalty
imposed shall be grounds for the
suspension or termination of any
license issued by the City
10% of license fee or $32.00,
whichever is greater
Tobacco Sales, Illegal First Offense $150.00
Tobacco Sales, Illegal Second Offense within 24
months
$600.00
Tobacco Sales, Illegal Third Offense within 24 months $1,050.00 and 7 business day
suspension or 30 day suspension
of license + admin fine of $250
Tobacco Sales, Illegal Fourth Offense within 24 months Revocation of the license for a
one year period
Candidate Filing Fee $2.00
Insufficient Funds/Returned
Check Fee
$35.00
Rental Registration/Renewal Fee $45.00 per rental unit
Rental Renewal Late Fee For renewals received after
January 31
$90.00 per rental unit
Residential Contractor License
Check
$5.00
Business Subsidy Application
Fee
Required to reimburse City for
full cost of review
$2,100.00 + $10,500.00 escrow
Construction Activity Waiver Per Waiver Application $263.00
XII. False Alarm Fees
False Alarm First two alarms No charge + letter
Page 10 of 15
False Alarm Three through ten alarms $100.00 per alarm
False Alarm Over ten alarms $300.00 per alarm
XIII. Investigation Fees
Tobacco, Liquor, Charitable
Gambling, & Solicitor’s Permits
$158.00
XIV. Utility Use Charges
Water Per Quarter:
Meter Charge 3/4” Meter Size or Smaller $42.77
Meter Charge 1” Meter Size $106.91
Meter Charge 1.5” Meter Size $213.83
Meter Charge 2” Meter Size $342.11
Meter Charge 3” Meter Size $641.47
Meter Charge 4” Meter Size $1,069.13
Meter Charge 6” Meter Size $2,138.26
Meter Charge 8” Meter Size $3,421.21
Meter Charge 10” Meter Size $4,917.99
Meter Charge 12” Meter Size $9,194.50
Consumption: 1-10,000 gals. gallons $3.41 per 1,000 gallons (pro-
rated)
Consumption: 10,001-35,000
gals. gallons $4.38 per 1,000 gallons (pro-
rated)
Consumption: Over 35,000 gals. gallons $7.75 per 1,000 gallons (pro-
rated)
Water Test Fee set by MN State Health Dept $2.43
Sanitary Sewer Per Quarter:
Base Charge – All Users per unit (except mobile homes) $60.40
Usage per gals. – Single
Family/Multiple Family gallons $6.22 (per 1,000 gallons)
Sanitary Sewer – Commercial
Apartment/Condominium gallons $6.22 (per 1,000 gallons)
Sanitary Sewer - Mobile Home per unit $166.15
A Winter Averaging minimum will be set using a standard usage of 100 gallons per day based
on a 30 day month: 100 gallons x 30 days x 3 months = 9,000 gallons per quarter. For April to
December quarterly sewer billings, residential usage will be based on the lesser of actual
consumption or 9,000 gallons for those customers that were assigned the minimum amount.
Customers that have a Winter Average amount greater than 9,000 gallons will be billed on the
lesser of actual consumption or their Winter Average consumption. Customers not connected to
City water will be billed on 9,000 gallons each quarter.
Surface Water Per Quarter:
Residential - Single Family per lot $16.08
Residential – Multiple Family per dwelling $20.85
Apartment / Condominium per acre $131.27
Industrial / Commercial per acre $204.95
Undeveloped per acre N/A
Standby Per Quarter:
Standby 1” Service Line or smaller $9.96
Violation of Water or Sewer Use Restrictions:
Page 11 of 15
Non-essential usage charge $300 per day
XV. Recycling Fee
Per Residential Parcel with
curbside recycling Annual $57.50
Per Residential Parcel without
curbside recycling Annual $3.50
XVI. Park Development
Park Development Fee Per residential unit $6,500.00
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
SUMMARY OF ORDINANCE NO. 2020-004
On the 14th day of December, 2020, the Arden Hills City Council adopted Appendix A of
Ordinance No. 2020-004, and by five affirmative votes pursuant to Minn. Stat. §412.191, Subd.
4, directed that a summary of Appendix A of Ordinance 2020-004 be published.
Appendix A of Ordinance 2020-004 entitled “2021 Fee Schedule” an Ordinance Relating
to Fees Payable within the City of Arden Hills for 2021. The primary purpose of the ordinance
is to update the Municipal Code to reflect fees for the calendar year of 2021.
A full copy of Appendix A of Ordinance 2020-004 is available for inspection by any
person during regular business hours at the office of the City Administrator, 1245 West Highway
96, Arden Hills, Minnesota 55112. The Ordinance is also available online at
http://www.cityofardenhills.com
Attachment C
Page 1 of 2
CONSENT ITEM – 6H
MEMORANDUM
DATE: December 14, 2020
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Julie Hanson, City Clerk
SUBJECT: 2021 City Council Liaison Appointments and Mayor Pro Tem
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
Council Should Consider the Following Options
Approving Resolution 2020-063 Appointing 2021 City Council Liaisons for Commissions and
Committees and Mayor Pro Tem.
Background
At its November 16, 2020 work session, City Councilmembers were asked to provide to Mayor Grant
for consideration their choices as to the committees or commissions for which they would like to
serve as liaison for 2021.
The following are appointed liaisons as indicated:
Planning Commission
Council Liaison: Fran Holmes
Staff: Community Development Manager/City Planner
Parks, Trails and Recreation Committee
Council Liaison: David Grant
Staff: Recreation Programmer
Alternate: Public Works Director
Page 2 of 2
Communications Committee
Council Liaison: Fran Holmes
Staff: Communications Coordinator
Alternate: City Clerk
Financial Planning and Analysis Committee
Council Liaison: Steve Scott
Staff: Finance Director
Lake Johanna Fire Department Board of Directors
Council Liaison: Dave McClung
Alternate: Brenda Holden
Staff: City Administrator
Economic Development Commission
Council Liaison: Dave McClung
Staff: Community Development Manager/City Planner
Personnel Committee
Council: David Grant
Council: Fran Holmes
Staff: City Administrator
Staff: City Clerk
Joint Development Authority Board (Confirming first year of a two-year term)
Council: David Grant
Council: Brenda Holden
Staff: City Administrator
Ramsey County League
Council Liaison: Steve Scott
Alternates: David Grant, Dave McClung, Brenda Holden, and
Fran Holmes
Mayor Pro Tem Brenda Holden
Karth Lake Improvement District David Grant
NYFS Brenda Holden
CTV Craig Wilson
Alternate: City Administrator
Attachments
A. Resolution 2020-063
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2020-063
A RESOLUTION APPOINTING 2021
CITY COUNCIL LIAISONS FOR COMMISSIONS AND COMMITTEES
AND
MAYOR PRO TEM
BE IT RESOLVED by the City of Arden Hills, Ramsey County, Minnesota as follows:
Liaisons The following are appointed liaisons as indicated.
Planning Commission
Council Liaison: Fran Holmes
Staff: Community Development Manager/City Planner
Parks, Trails and Recreation Committee
Council Liaison: David Grant
Staff: Recreation Programmer
Alternate: Public Works Director
Communications Committee
Council Liaison: Fran Holmes
Staff: Communications Coordinator
Alternate: City Clerk
Financial Planning and Analysis Committee
Council Liaison: Steve Scott
Staff: Finance Director
Lake Johanna Fire Department Board of Directors
Council Liaison: Dave McClung
Alternate: Brenda Holden
Staff: City Administrator
Economic Development Commission
Council Liaison: Dave McClung
Staff: Community Development Manager/City Planner
Attachment A
To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting
cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage.
Personnel Committee
Council Liaison: David Grant
Council Liaison: Fran Holmes
Staff: City Administrator
Staff: City Clerk
Joint Development Authority Board (Confirming first year of a two-year term)
Council Liaison: David Grant
Council Liaison: Brenda Holden
Staff: City Administrator
Ramsey County League
Board Member: Steve Scott
Alternates: David Grant, Dave McClung, Brenda Holden, and
Fran Holmes
Karth Lake Improvement District
Council Liaison: David Grant
NYFS Brenda Holden
CTV Craig Wilson
Alternate: City Administrator
Mayor Pro-Tem Pursuant to Minnesota Statutes, Section 412.121, Councilmember Brenda
Holden is appointed Mayor Pro-Tem and is to perform the duties of the Mayor during the
absence or disqualification of the Mayor or in the case of a vacancy in the office of the Mayor.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS
14th DAY OF DECEMBER, 2020.
____________________________________
David Grant, Mayor
ATTEST:
______________________________________
Julie Hanson, City Clerk
Page 1 of 1
CONSENT ITEM – 6I
MEMORANDUM
DATE: December 14, 2020
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Julie Hanson, City Clerk
SUBJECT: Cancellation of the December 28, 2020 Regular City Council Meeting
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
Council Should Consider
Approval of cancellation of the December 28, 2020 regular City Council meeting.
Background/Discussion
As in prior years, City Council has cancelled a meeting if there are no items requiring timely
action by the Council.
Please note that all necessary items that require Council action and/or discussion have been or
are being addressed and those requiring new or further action have been placed on the agenda for
the January 11, 2021 regular meeting,
Page 1 of 2
DATE: December 14, 2020
TO: Honorable Mayor and City Councilmembers
David Perrault, City Administrator
FROM: Todd Blomstrom, Public Works Director/City Engineer
SUBJECT: Old Snelling Trail and Watermain Improvements - Payment No. 10, Final
Budgeted Amount: Actual Amount: Funding Source:
$3,376,269.85
(contract only)
$4,132,962
(Total Cost)
MSAS, PIR, Water Utility, Surface
Water Utility, Ramsey County
Council Should Consider
The City Council is requested to approve Payment No. 10 (Final) in the amount of $50,279.00
for the Old Snelling Trail and Watermain Improvements project.
Background/Discussion
On March 26, 2018, the City Council adopted Resolution 2018-022 Awarding the Old Snelling
Trail and Watermain Improvements Project to Sunram Construction, Inc. in the amount of
$3,376,269.85. The project incurred a series of change orders over the course of 2-years as
itemized in the budget section of this memo. The contractor has completed the final punch list
items and submitted final payment documents, including Payment Voucher No. 10 provided in
Attachment A.
The previous progress payment approved by City Council in January 2020 described outstanding
claims from the contractor related primarily to retaining wall construction on the project. The
contractor has agreed to approve final payment and close the project. However, the City
Attorney and contractor’s attorney drafted an additional provision within the final payment
voucher stating the parties agree that the final payment does not waive or release outstanding
claims by either the contractor or the City for additional work or liquidated damages.
The project consultant has provided a recommendation for final payment as provided in
Attachment B. City staff recommends approval of Payment Voucher 10 and closeout of the
project.
CONSENT ITEM – 6J
MEMORANDUM
Page 2 of 2
Budget Impact
The revised construction contract amount and overall budget for the Old Snelling Trail and
Watermain Improvements project is summarized below.
Total Contract Amount
Original Contract Amount: $3,376,269.85
Change Order No. 1 $ 142,675.38
Change Order No. 2 $ 219,014.45
Change Order No. 3 $ 124,570.73
Change Order No. 4 $ 5,904.56
Change Order No. 5 $ 2,585.22
Change Order No. 6 $ 31,281.70
Change Order No. 7 $ 2,426.50
Amended Contract Amount: $3,904,728.39
Total Expenses
Work Certified for Payment: $3,701,394.74
Engineer/Const Svcs - WSB: $ 403,179.50
Other project costs $ 28,387.70
Total Expenses: $4,132,961.94
The project is funded in part from a 5-year advance on the City’s Municipal State Aid
Construction apportionment and available state aid funds in the amount of $1,469,400 pursuant
to City Council Resolution 2020-011 of which the City has received 95% or $1,395,930. The
remaining project funding is derived from the City’s PIR Fund, Water Utility, Surface Water
Utility and Ramsey County cost participation.
Attachments
Attachment A: Progress Payment Voucher No. 10, Final
Attachment B: Recommendation for Final Payment from WSB
Attachment A
K:\03455-140\Admin\Construction Admin\Pay Vouchers\Pay Voucher #10 FINAL\03455-140_Pay Voucher No. 10_Final_Letter.docx
December 7, 2020
Mr. Todd Blomstrom
Public Works Director/City Engineer
City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112
Re: Construction Pay Voucher No. 10
Old Snelling Trail Extension & Watermain Improvements
City of Arden Hills Project No. PW-17-0100
S.A.P. 187-020-021 / 187-020-022 / 187-020-023
WSB Project No. 03455-140
Dear Mr. Blomstrom:
Please find enclosed Construction Pay Voucher No. 10 final for the above-referenced project in
the amount of $50,279.00. Also enclosed are the following documents required for processing
final payment for the above-referenced project:
1. Satisfactory showing that the contractor has complied with the provisions of Minnesota
Statutes 290.92 requiring withholding state income tax (IC134 forms).
2. Evidence in the form of an affidavit that all claims against the contractor by reasons of the
contract have been fully paid or satisfactorily secured (lien waivers).
3. Consent of Surety to Final Payment certification from the contractor’s surety.
4. Two-year maintenance bond (warranty start date to coincide with the date Council
approves final payment).
We recommend that you make final payment in the amount of $50,279.00 for Sunram
Construction at your earliest convenience. Please contact me at 763-286-6141 if you have any
questions or comments regarding the attached information. Thank you.
Sincerely,
WSB
Craig Alberg, PE
Director of Construction Services
Enclosures
cc: Ryan Sunram, Sunram Construction
Joe Homan, WSB 701 XENIA AVENUE S | SUITE 300 | MINNEAPOLIS, MN | 55416 | 763.541.4800 | WSBENG.COM $WWDFKPHQW%
Page 1 of 2
CONSENT ITEM – 6K
MEMORANDUM
DATE: December 14, 2020
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Todd Blomstrom, Public Works Director/City Engineer
SUBJECT: Design Amendment with HR Green for Hamline Avenue and Shorewood Drive
Budgeted Amount: Actual Amount: Funding Source:
$ 510,000 $ 541,100 Bldg Maint Fund, PIR, Surface
(2021-2025 CIP) (Total Est.) Water Mgmt Fund, Ramsey Co.
Council Should Consider
The City Council is requested to consider approval of an amendment to the professional services
agreement with HR Green for the Hamline Avenue, Shorewood Drive and City Hall Parking Lot
project.
Background/Discussion
The City Council work session on January 21, 2020 included a discussion of proposed improvements
to the City Hall Parking Lot, drainage improvements for Shorewood Drive, and pedestrian
improvements along Hamline Avenue. The Council discussed merging the three smaller projects
together under one contract to improve efficiency and solicit competitive bid prices. On February
24, 2020, the City Council awarded a contract to HR Green to prepare plans and specifications for
the three projects under one common plan set. The consultant completed preparation of the plans
and specifications in early June 2020.
The City Council work session on July 20, 2020 included a discussion of the draft 2021-2025 Capital
Improvement Program and proposed infrastructure projects over the next five years. During this
discussion, the Council directed staff to separate and reschedule the City Hall Parking Lot
improvements to the year 2022. The drainage improvements for Shorewood Drive and the
pedestrian crossing improvements for Hamline Avenue were scheduled for construction in 2021 due
to safety concerns on Hamline Avenue and local flooding concerns on Shorewood Drive.
Page 2 of 2
The project consultant has provided an amendment to the existing professional services agreement
for the project, included as Attachment A. The amendment is necessary due to the following issues.
1. The project plans and specifications must be split into two separate contract documents to
allow bids for the parking lot as a separate project.
2. Ramsey County changed a previous determination and will now allow the installation of a
Rectangular Rapid Flashing Beacon (RRFB) at the south crosswalk on Hamline Avenue after
previously denying the Councils request. The RRFB must be added to the plan set.
3. Ramsey County is currently facing budget challenges and determined that State Aid funding
would be used for their portion of the crosswalks on Hamline Avenue. The Consultant will
need to coordinate State Aid plan reviews.
4. An easement is needed from an adjacent property for the Shorewood Drive drainage
improvements. The consultant must prepare an easement drawing and legal description for
the easement.
While the amendment increases the fee for the project by $9,026, it will provide for the installation
of an RRFB on Hamline Avenue, which will be a significant safety improvement for pedestrians
crossing Hamline Avenue during high traffic volumes periods. The amendment will also provide a
freestanding plan set for the City Hall Parking Lot, which can be used for future bidding without the
need for additional consultant design services in the future.
Budget Impact
A summary of the estimated project costs and funding sources is provided below, and includes
funding from a cooperative agreement with Ramsey County for the proposed pedestrian crosswalk
improvements.
Estimated Costs
City Hall Parking Lot $ 270,000
Hamline Avenue Crosswalks $ 101,500
Shorewood Drive Drainage $ 87,800
Design Services $ 74,100
Construction Administration $ 7,700
TOTAL $ 541,100
Estimated Funding
Bldg Replacement Fund $ 301,100
PIR Fund $ 66,000
Ramsey County $ 60,000
Surface Water Mgmt Fund $ 114,000
TOTAL $ 541,100
Attachments
Attachment A: Amendment No. 1 for Professional Services Agreement with HR Green
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CONSENT ITEM – 6L
MEMORANDUM
DATE: December 14, 2020
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Todd Blomstrom, Public Works Director/City Engineer
SUBJECT: Resolution 2020-064 Authorizing a Grant Agreement for Lexington Avenue
Budgeted Amount: Actual Amount: Funding Source:
$500,000 $500,000 State Bond Grant Funds
Council Should Consider
The City Council is requested to consider approval of Resolution 2020-064 authorizing the City of
Arden Hills to apply for a grant from the Minnesota Public Facilities Authority and to enter into a
Grant Agreement for the City of Arden Hills.
Background/Discussion
The Minnesota Public Facilities Authority (PFA) recently provided notice that the City received a
State Bonding Bill appropriation in the amount of $500,000 for water main improvements along
Lexington Avenue. Staff is preparing the required application documents necessary to receive the
grant funds through PFA, as provided in Attachment A. A resolution is required to be submitted
along with the application materials stating that the City has the legal authority to apply for the grant,
and capacity to ensure proper delivery of the project, and authorization to execute the grant
agreement. Resolution 2020-064 is provided in Attachment B for Council consideration and
approval.
Budget Impact
The grant will cover up to $500,000 of the cost to install a water main extending along Lexington
Avenue from Red Fox Road to Grey Fox Road.
Attachments
Attachment A: 2020 Special Appropriation Funds Application Packet
Attachment B: Resolution 2020-064
2020 Special Appropriation Funds
October 2020
Minnesota Public Facilities Authority
First National Bank Building, Suite W820
332 Minnesota Street
Saint Paul, MN 55101-1378
Phone 651-259-7469 or 1-800-657-3858 (Outside Metro Area)
TTY/TDD: 651-296-3900
www.mn.gov/pfa
Attachment A
CCONTENTS
General Information .................................................................................................................................................. 3
State General Obligation Bond Appropriation ...................................................................................................... 3
Resources .............................................................................................................................................................. 4
Special Appropriation Checklist ................................................................................................................................. 5
Items submitted to PFA with the application .................................................................................................... 5
Items submitted to the PFA prior to grant award ............................................................................................. 5
Items submitted to the PFA prior to disbursement of funds ............................................................................ 6
Form 1 – Project Contacts ......................................................................................................................................... 7
Form 2 – Project Information .................................................................................................................................... 9
Form 3 – Tax-Compliance Certification Checklist .................................................................................................... 12
Form 4 – Budget (Sources and Uses) Instructions ................................................................................................... 13
Form 5 Special Appropriation Resolution Instructions ............................................................................................ 15
APPENDIX A State Prevailing Wages - Required Construction Contract Language ................................................. 16
APPENDIX B Real Property Declaration and Waiver Requirements ........................................................................ 17
Real Property Declaration ................................................................................................................................... 17
Real Property Declaration Recording Waiver ..................................................................................................... 17
Example Documents – ......................................................................................................................................... 17
Minnesota Public Facilities Authority Example Real Property Declaration ..................................................... 18
INFORMATION FOR REQUESTING A WAIVER FROM REAL PROPERTY FILING ..................................................... 22
REQUIREMENTS AND EXAMPLE LETTER AND CERTIFICATION ............................................................................ 22
Example Letter to MMB Requesting Approval of a Waiver ............................................................................. 24
Example Waiver Certification .......................................................................................................................... 26
APPENDIX C JOB REPORTING FORM TEMPLATE ...................................................................................................... 28
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GGENERAL INFORMATION
As a recipient of a special appropriation from the 2020 Minnesota Legislature, you will be required to enter into a
grant agreement with the Minnesota Public Facilities Authority (PFA) for the project funding. Prior to receiving a
grant agreement from the PFA, you will need to complete and submit this application and the information listed on
the Special Appropriation checklist that is applicable to your project. This application addresses project requirements
for State general obligation bond financed projects and contains the following information:
x Special appropriation forms – please note the budget form is a separate Excel document
x Checklist of documents to submit
x Example special appropriation resolution
x State prevailing wage contract language
x Example declaration form and waiver request
x Jobs reporting form template
Information requested in these forms and accompanying checklist is needed to meet the requirements stated below.
PFA staff prepare the grant agreement by using Minnesota Management and Budget’s standard grant agreement
templates and specific information provided in the application forms. Submitted information is incorporated as a
part of the grant agreement once executed.
State General Obligation Bond Appropriation
Projects financed with the proceeds of state general obligation bonds are subject to requirements of the Minnesota
Constitution, state statutes, appropriation bill language and state accounting policies. Projects must have a public
purpose and public ownership. The grantee must demonstrate its ability to fully fund the project and, once
constructed, be able to operate and maintain the facility (sewer, storm and/or water system).
General obligation bond proceeds can only be used for items specified in the appropriation bill language and must be
for eligible capital expenditures. Costs incurred before October 22, 2020 are not eligible for reimbursement under
the grant agreement.
Grantees must document full project funding is in place before PFA can issue a grant agreement. If project costs are
in excess of the funds appropriated, or if the appropriation language requires a non-state match or contribution, the
grantee must provide documentation that needed cash, financing, other grants, etc., are in place.
Grantees must follow the state Uniform Municipal Contracting Law and other applicable requirements (bidding,
special requirements for out-of-state contractors, workers compensation, etc.) in the construction of the project.
State prevailing wage rates apply to the project (available from the Minnesota Department of Labor and Industry,
Labor Standards Division 651/284-5091 www.DOLI.state.mn.us). The grant agreement will identify contract
requirements that must be included in the bid documents. It is the grantee’s responsibility to incorporate all
applicable requirements for their project.
Some requirements stay with the project after the funds are disbursed and the project is completed. A declaration
that identifies the real property as “bond-financed property” must be filed with the County Recorder’s office. For
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Prior to receiving a
grant a greement from the PFA, you will need to complete and submit this application and the information listed on
the Special Appropriation checklist that is applicable to your project.
Costs incurred before October 22, 2020 are not eligible for reimbursement under
the grant agreement.
projects located within roads, highways or utility or transit corridors, easements or rights of way, where recordings
would be problematic, a waiver to the declaration recording requirement may be requested from the Commissioner
of Management and Budget (MMB). Example declaration and waiver requests are provided.
Form 3 is the Tax Compliance Certification Checklist. The City may need to consult with their attorney in order to
complete the checklist.
RResources
PFA staff will be prepare the grant agreement using information provided in the application. The PFA uses
Minnesota Management and Budget (MMB) grant agreement templates to develop the grant agreement.
Following are links to Minnesota Management and Budget’s website. See the Capital Grants Manual for information
on the requirements and process, and the Agreements section for samples of agreements and applicable
instructions. Capital Grants Manual: https://mn.gov/mmb/debt-management/capital-projects/capital-grants-
manual/
Grant Agreement Templates and Checklists: https://mn.gov/mmb/debt-management/capital-projects/grant-
agreements/
Return completed forms, supporting documents and resolution to your loan officer via email. Contact information is
identified in the transmittal letter.
Minnesota Public Facilities Authority
First National Bank Building, Suite W820
332 Minnesota Street
Saint Paul, MN 55101-1378
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, a waiver to the declaration recording requirement may be requested from the Commissioner
of Management and Budget (MMB).
SSPECIAL APPROPRIATION CHECKLIST
This checklist provides a general listing of items that may apply to a project. Contact the PFA loan officer if you have
questions regarding the applicability of particular items to your project.
Items submitted to PFA with the application
Forms 1-3, as applicable
Resolution of applicant (example provided by PFA)
For Special Districts, a copy of the organizational documents or Inter-municipal or Joint Powers Agreement
(enacted) if more than one municipality involved in project
Amortization schedules for any debt on systems impacted by the project.
The most recently approved audit/financial report.
Items submitted to the PFA prior to grant award
Revised Form 3 (Budget) based on as-bid costs.
Bid tabulation/engineer’s recommendation of award.
Copy of the fixed price construction contract, along with the payment and performance bond
Documentation of total project funding, including matching funds, if required
Copy of adopted water/wastewater/storm water ordinance and rate structure(s), as appropriate
Annual operating budget for the system(s).
Copy of adopted resolutions and meeting minutes relating to the project
If applicable, copy of draft or final agreement with service provider for operation and maintenance of system,
with costs based on the tasks and responsibilities described in the operation and maintenance manual and
management plan. All use contracts for GO Bond funded projects must be approved by MN Management and
Budget. Additional information can be found in the Capital Grants Manual.
Approval letter for construction project plans and specifications from the MPCA or MDH, as appropriate
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✔
✔
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Documentation of applicant’s ownership of property, including legal description
Documentation of recorded utility easements, where needed
Weighted average useful life calculation
Any other information requested by PFA to support the application
Items submitted to the PFA prior to disbursement of funds
A Disbursement Request Form with supporting documentation such as invoices for engineering and
construction, etc.
Documentation that the Real Property Declaration has been recorded and/or a Waiver Certification for the
recording of the Real Property Declaration from MN Management and Budget.
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FFORM 1 – PROJECT CONTACTS
Applicant Information
Applicant Name County
Contact Person Telephone
Contact Person Title E-mail
Address
Address
Applicant DUNS No.
Applicant’s State of Minnesota Vendor No.
Applicant officials authorized to sign grant agreement:
Authorized Signer #1 Name
#1 Title
#1 Email
Authorized Signer #2 Name
#2 Title
#2 Email
Consultants and Advisors
Consulting Engineer Name Telephone
Engineering Firm E-mail
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City of Arden Hills Ramsey
Todd Blomstrom 651-792-7846
Public Works Dir/City Eng tblomstrom@cityofardenhills.org
1245 Hwy 96 West
Arden Hills, MN 55112
040968141
VN0000197668
David Grant
Mayor
dgrant@cityofardenhills.org
Dave Perrault
City Administrator
dperrault@cityofardenhills.org
Steve Weser 612-767-9347
Alliant Engineering sweser@alliant-inc.com
Person responsible for Minnesota prevailing wage compliance monitoring:
Name Telephone
Firm E-mail
MPCA/MDH Engineer Telephone
Will a Public Utilities Commission be responsible for operation & maintenance of the project?
No
Yes (provide information below)
PUC Contact Person Telephone
PUC Title E-mail
Address
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John Mazzitello 651-266-7105
Ramsey County 651-201-4684
David Weum 651-201-4684
FFORM 2 – PROJECT INFORMATION
1. Provide a brief description of the project:
Describe the project service area and provide a map of the area:
Identify the type and number of benefitting properties in the project service area:
Identify the major non-residential users that will be part of the project:
2. Identify proposed sources of project financing (aside from the special appropriation)
Source Amount Requested Contact Person/Phone Status
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This project includes replacing approximately 1,500 feet of existing deteriorated 12-inch
diameter water main along County State Aid Highway 51 (Lexington Avenue) to improve
infrastructure reliability and to protect the trunk water main from failure during county highway
construction. The road improvement project is part of a Ramsey County project to expand
and improve CSAH 51 from County Road E to Interstate Highway 694.
The water main within the project area provides potable water service to commercial retail and
industrial properties and conveyance capacity to the northern portion of Arden Hills as shown
on Exhibit A.
Three commercial retail parcels with multiple tenant spaces, one commercial service
business, one restaurant parcel and two commercial/industrial use parcels all within the B-3
Service Business District.
Starbucks, Potbelly Sandwich Shop, POP Culture Frozen Yogurt, Noodles and Company,
Jimmy Johns, Old Southern BBQ, State Farm Insurance, Rancheros Mexican Grill, Jim Laabs
Pianos, Big O Tires, Arby's Restaurant, and Pace property.
City of Arden HIlls $587,000 Gayle Bauman/651-792-7816 Approved
Additional information on other sources of project financing:
3. Provide estimated dates for:
Submittal of Plans and Specifications:
MN Pollution Control Agency (MPCA) or MN Department of Health (MDH) Approval:
Advertising for Bids:
Open bids:
Award bids:
Start Construction:
End Construction:
4. Specify the sources of revenue that will be used to pay the facility operation and maintenance costs for the
applicable fund (sewer, storm or water). Discuss current rates and any recent or planned rate increases. Discuss
current charges for new connections and any recent or planned access increases. Include a copy of the current rates.
5. Identify any private activity considerations/concerns with the project (such as a contract with a private entity for
operation of the facility, or large commercial or industrial users charged under a different rate structure.)
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City PIR General Fund financing approved by City Council per Cooperative Agreement with
Ramsey County and special assessments to benefiting properties.
05/10/2021
06/1/2021
09/06/2021
10/04/2021
11/15/2021
04/04/2022
11/7/2022
Operation and maintenance costs for the new water main will come from the City Water Utility
Fund. 2021 rates for residential water are $3.41, $4.38 and $7.75 per 1,000 gallons at
consumption of 1-10,000 gallons, 10,001-35,000 gallons and over 35,000 gallons respectively.
There are no planned rate increases due to this project as all of the proposed improvements
are to the water main and existing services.
N/A
Is there a contract/agreement with another entity to operate or manage the sewer system (i.e. private operator
agreement)? If yes, please submit a copy of the contract/agreement.
Yes
No
6. For projects where the applicant will issue bonds, commit city cash, or use any other sources to provide required
non-state contribution, or demonstrate total project funding, provide details and a schedule for these actions, and
indicate the source(s) of revenue for repayment of the bonds, if needed. (i.e., net revenue, assessments)
7. Identify whether the project site(s) are owned by the applicant, leased by the applicant, or other (specify):
8. Will any of the project occur in or along a State Trunk Highway? If yes, please explain.
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The City's share of the project over $500,000 will be paid from the Water Utility Fund.
The project site is located within public easements and right-of-way owned by Ramsey County
and the City of Arden Hills.
Water main installation will not be located within a State Trunk Highway. Water main is
located within a Ramsey County CSAH roadway.
FFORM 3 – TAX-COMPLIANCE CERTIFICATION CHECKLIST
Applicant:
Person Completing Form:
Date Form Completed:
Applicant’s Tax Compliance Officer:
Description of Financed Assets:
Item Question Response
Yes/No
1
Ownership
1 Does the Applicant own all of the project assets to be financed
(land, facilities, buildings)?
2
Lease and Other
Rights
2 Is any part of a Financed Asset leased pursuant to a lease or similar
agreement for more than 50 days?
3
Management or
Services
Agreements
3 Has the Applicant entered into an agreement with another entity
to manage the operation of the Financed Assets? (for example,
odes a private entity operate the System on behalf of the
Applicant)
4
Output
Agreements &
Other Use
4 Has the Applicant entered into any agreement with an individual or
entity that grants special legal rights to the Financed Asset or
permits any entity to purchase output of the system other than at
retail (e.g., has the Applicant entered into a take agreement, a take
or pay agreement, a requirements agreement, or similar
agreement related to output from the Financed Assets)?
5
Legal Review
5 If the answer to 2, 3 or 4 is “Yes”, has the City’s attorney or bond
counsel reviewed the agreements for conformance with IRS tax-
exempt rules and regulations?
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City of Arden Hills
Gayle Bauman
12/03/2020
Gayle Bauman
Yes
No
No
No
N/A
FFORM 4 – BUDGET (SOURCES AND USES) INSTRUCTIONS
Form 4 is a separate Excel spreadsheet with built-in formulas. Using the separate Excel version of this form, provide
a draft Form 4 Budget prior to bidding, including estimated start and end dates.
After final project costs are determined, please submit a revised Form 4 Budget, with start and end dates.
List the activities that apply to your project, and were described in the legislation. Matching funds must be used for
activities described in the legislation.
Minnesota Public Facilities Authority
2020 Special Appropriation
Form 4 - Project Budget (Sources and Uses)
Applicant:Project: Date:
1. Non-Construction Costs
A.-
B.-
C.-
D.-
E.-
Non-Construction Subtotal -$ -$ -$ -$ -$
2. Construction Costs
A.-
B.-
C.-
D.-
E.-
F.-
Construction Subtotal -$ -$ -$ -$ -$
Project Total -$ -$ -$ -$ -$
Notes:
(1)
(2)Uses must be supported by professional services agreement (for engineering/design, etc.) and fixed price, as-bid construction contract.
End Date
Total Requested
From Appropriation Total Project Cost
If a non-state contribution or match is required by the legislation, or if project costs are in excess of the appropriation, this must be shown on the budget and appropriate
documentation submitted. Required matching funds must be used only on activities described in the legislation. Total project funding can include costs not included in the
legislation.
Uses of Funds (2)
Sources of Funds (1)
Start Date
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FFORM 5 SPECIAL APPROPRIATION RESOLUTION INSTRUCTIONS
PFA staff will provide the applicant with an application/agreement resolution that has been customized with the
appropriate legislative citation, which needs to be completed and adopted by the applicant’s governing body.
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AAPPENDIX A STATE PREVAILING WAGES - REQUIRED CONSTRUCTION CONTRACT
LANGUAGE
Include the language below in all construction contracts:
Pursuant to Minnesota Statutes 177.41 to 177.44 and corresponding Rules 5200.1000 to 5200.1120, this contract is
subject to the prevailing wages as established by the Minnesota Department of Labor and Industry. Specifically,
contractors and subcontractors must pay all laborers and mechanics the established prevailing wages for work
performed under the contract. Failure to comply with the aforementioned may result in civil or criminal penalties.
Insert the applicable Minnesota wage determination into all proposals and all contracts.
Payrolls/Records
The contractor and subcontractor shall furnish to the OWNER copies of any or all payrolls not more than 14 days
after the end of each pay period. The payrolls must contain all of the data required by Minnesota Statutes Section
177.30. Subcontractors must furnish payrolls to the contractor. The OWNER may examine all records relating to
wages paid laborers or mechanics on work to which Minnesota Statutes Sections 177.41 to 177.44 apply.
Posting of Wage Rates/Required Posters
Each contractor and subcontractor performing work on a public project shall post on the project the applicable
prevailing wage rates and hourly basic rates of pay for the county or area within which the project is being
performed, including the effective date of any changes thereof, in at least one conspicuous place for the information
of the employees working on the project. The information so posted shall include a breakdown of contributions for
health and welfare benefits, vacation benefits, pension benefits, and any other economic benefits required to be
paid.
For more information regarding prevailing wage and its application, contact:
Minnesota Department of Labor and Industry
Prevailing Wage Unit
443 Lafayette Road N.
St. Paul, MN 55155
Phone: (651) 284-5091
E-mail: dli.prevwage@state.mn.us
Web: http://www.dli.mn.gov/LS/PrevWage.asp
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AAPPENDIX B REAL PROPERTY DECLARATION AND WAIVER REQUIREMENTS
A recipient receiving an appropriation of state general obligation bond proceeds is required to:
- Record a Real Property Declaration that identifies the properties on which the recipient uses PFA funds as
“state bond financed property
or
- Request a waiver from Minnesota Management and Budget (MMB) from the recording requirement, and
sign a Waiver Certification
and/or
- Both record a Real Property Declaration and request a waiver/sign a Waiver Certification
Recipients must provide a copy of the recorded Declaration and/or signed Waiver Certification and/or a copy of the
recorded Declaration to PFA and MMB prior to disbursement of money for construction activities or as soon
thereafter as possible.
Real Property Declaration - The recorded Real Property Declaration places limitations on the use and sale of
real property improved with state bond proceeds under Minn. Stat. Sec. 16A.695 and the Fourth Order Amending
Order of the Commissioner of Finance Amending Order of the Commissioner of Finance dated July 30, 2012 (the
“Commissioner’s Order”). Some activities needing this: treatment plants, ponds, lift stations, water towers,
demolition sites. Recipients should have an attorney draft the Declaration and confirm the accuracy of the
recordable parcel(s).
Real Property Declaration Recording Waiver - Section 7.02 of the Commissioner’s Order allows the
Commissioner of Minnesota Management and Budget (MMB) to waive the declaration recording requirement for
projects or portions of projects located within roads, highways or utility or transit corridors, easements or rights or
way where recording would be problematic. If your project, or a portion of it fits this description, the recipient
should request a waiver from the recording requirement from MMB.
If MMB grants the waiver from the recording requirement, the recipient will need to sign a Waiver Certification for
those parts of the project, in which the recipient acknowledges that those project areas are “state bond financed
property”. A description (legal description not needed) and/or map of the project areas should be attached to the
Waiver Certification.
Example Documents –
The following documents are attached:
x Example Real Property Declaration
x Information for Requesting a Waiver from Real Property Filing
x Example Letter to MMB Requesting Approval of a Waiver
x Example MMB Waiver Certification
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Minnesota Public Facilities Authority Example Real Property Declaration
FOR USE BY FILING OFFICER ONLY
REAL PROPERTY DECLARATION
The undersigned has the following interest in the real property located in the County of ________, State of
Minnesota, that is legally described in Exhibit A attached and all facilities situated thereon (collectively, the
“Restricted Property”):
(Check the appropriate box.)
a fee simple title
a lease
an easement,
and as owner of such fee title, lease or easement, does hereby declare that such interest in the Restricted Property is
made subject to the following restrictions and encumbrances:
A. The Restricted Property is bond financed property within the meaning of Minn. Stat. Sec. 16A.695, is
subject to the encumbrance created and requirements imposed by such statute, and cannot be sold,
mortgaged, encumbered or otherwise disposed of without the approval of the Commissioner of Minnesota
Management and Budget, which approval must be evidenced by a written statement signed by the said
commissioner and attached to the deed, mortgage, encumbrance or instrument used to sell or otherwise
dispose of the Restricted Property; and
B. The Restricted Property is subject to all of the terms, conditions, provisions, and limitations
contained in that certain Agreement between the Minnesota Public Facilities Authority and (Borrower Name)
_____________ for Project No. ___________, and dated (Approval Date) _________.
The Restricted Property shall remain subject to this State of Minnesota General Obligation Bond Financed
Declaration for 125% of the useful life of the Restricted Property or until the Restricted Property is sold with the
written approval of the Commissioner of Minnesota Management and Budget, at which time it shall be released
therefrom by way of a written release in recordable from signed by both the Chair of the Minnesota Public Facilities
Authority and the Commissioner of Minnesota Management and Budget, and such written release is recorded in the
real estate records relating to the Restricted Property. This Declaration may not be terminated, amended, or in any
way modified without the specific written consent of the Commissioner of Minnesota Management and Budget.
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,
a
«BorrowerName»
By:
Title:
Dated:
By
Title:
Dated:
STATE OF MINNESOTA )
) ss.
COUNTY OF )
This forgoing instrument was acknowledged before me this ___ day of ___________, 20__, by
_________________________ the _________________ [insert name and title of first signatory], and
__________________, the ________________________ [insert name ant title of second signatory],
respectively, of the_____________________, a_______________________, [insert name and description of
the entity receiving the funds].
Notary Public
This Declaration was drafted by:
[insert name and address]
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Exhibit A
LEGAL DESCRIPTION
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IINFORMATION FOR REQUESTING A WAIVER FROM REAL PROPERTY FILING
REQUIREMENTS AND EXAMPLE LETTER AND CERTIFICATION
Per the Minnesota Management and Budget’s (MMB) Fourth Order Amending Order of Commissioner of
Finance, waiver requests may be submitted to the real property declaration filing requirement for projects
that “acquire or better real property within roads, highway or utility or transit corridors, easements or rights
of way” where the recording of the “declaration otherwise required would be unduly onerous or
impracticable”.
Provide the following information for MMB’s evaluation:
1. A formal request to the Commissioner of MMB and justification by the City for waiver of Real
Property Declaration requirement in accordance with Section 7.02 (b) of the Order.
2. Identify the PFA program (Wastewater Infrastructure Fund (WIF)) that is expected to finance the
project.
3. A project description as determined within the application and approved by USDA Rural
Development
4. A map reflecting actual location of property to be improved
The request may be submitted electronically to Roger Behrens Roger.Behrens@state.mn.us at MMB for
review and response.
MMB’s mailing address is:
Mr. Jim Schowalter, Commissioner
Minnesota Management and Budget
ATTN: Mr. Roger Behrens
400 Centennial Office Building
658 Cedar Street
Saint Paul, MN 55155
Please also copy your PFA loan officer on the waiver request.
Important: If MMB approves the waiver request, approval will be granted conditionally until MMB’s receipt
of a signed certification. PFA will mail the certification form to the borrower after loan approval. An
example certification form is on the following page. The executed waiver form and certification is to be
provided to PFA prior to disbursement of money for construction activities. Some projects may include
components that will require both a real property declaration and a waiver request. Contact your PFA loan
officer with any questions.
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Example Letter to MMB Requesting Approval of a Waiver
(Put on City Letterhead)
_________________, 2020
Commissioner of Minnesota Management and Budget
c/o Roger Behrens via email roger.behrens@state.mn.us
Minnesota Management and Budget
400 Centennial Office Building
658 Cedar Street
St. Paul, MN 55155
RE: Real Property Declaration Waiver Request - _______________ Project
MPFA-SPAP-G-___________ [insert project number assigned by MPFA]
Dear Commissioner:
Through the Minnesota Public Facilities Authority (“PFA”), the City of ___________________ has been
awarded a Special Appropriation from the 2017 Minnesota Legislature for a project within its jurisdiction.
The project is described as follows:
[insert description)
Projects funded in whole or in part with State bond proceeds, so the City must comply with the
requirements applicable to Real Property Declarations set forth in Section 7.02 of Minnesota Management
and Budget’s (MMB’s) Fourth Order Amending Order of Commissioner of Finance dated July 30, 2012 (the
“Commissioner’s Order”).
[use one of the following two paragraphs:]
[if the entire project is eligible for a waiver] This letter constitutes the City’s written request for a waiver of
the Declaration requirement because the entire project lies within roads, highways or utility or transit
corridors, easements or rights of way, and the recording of the Declaration against such property would be
unduly onerous or impracticable. I understand that the City will have to sign a Waiver Certification that the
property improved by the funding described above is State bond financed property and cannot be sold,
encumbered or otherwise disposed of without the approval of the Commissioner of MMB.
[if only a portion of the project is eligible for a waiver] This letter constitutes the City’s written request for a
waiver of the Declaration requirement for the portion of the project within roads, highways or utility or
transit corridors, easements or rights of way, where the recording of the Declaration against such property
would be unduly onerous or impracticable. I understand that the City will have to sign a Waiver Certification
that the property subject to the waiver is State bond financed property and cannot be sold, encumbered or
otherwise disposed of without the approval of the Commissioner of MMB. I also understand that the City
will be required to record a real property Declaration for the remaining parcel(s) of land in the project that
is/are not eligible for the waiver, stating that such parcel(s) is/are State bond financed property and cannot
be sold, encumbered or otherwise disposed of without the approval of the Commissioner of MMB.
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I am including for your review a map which shows the location of the project. If you need any additional
information, please contact me at (___)__________________.
Sincerely,
cc: ____________, PFA [insert name of PFA loan officer]
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25 of 28 October 2020
Example Waiver Certification
Minnesota Management and Budget
Certification- Waiver from Filing Requirements
State of Minnesota
General Obligation Bond Financed Property
The undersigned has a fee simple, leasehold and/or easement interest in the real property located in
the County(ies) of _____________, State of Minnesota that is generally described or illustrated graphically in
Exhibit A attached and all facilities situated thereon (the “Restricted Property”) and acknowledges that the
Restricted Property is or may become State bond-financed property. To the extent that the Restricted
Property is or becomes State bond-financed property, the undersigned acknowledges that:
A. The Restricted Property is state bond financed property within the meaning of
Minn. Stat. Sec. 16A.695, is subject to the encumbrance created and requirements
imposed by such statute, and cannot be sold, mortgaged, encumbered or otherwise
disposed of without the approval of the Commissioner of Minnesota Management and
Budget;
B. The Restricted Property is subject to the provisions of the
_________________________________________________________ [title of grant or
loan agreement] between ________________________________ [State agency
providing the grant or loan] and _____________________________________ [name of
undersigned grantee or borrower], dated ________________, 20___; and
C. The Restricted Property shall continue to be deemed state bond financed
property for 125% of the useful life of the Restricted Property or until the Restricted
Property is sold with the written approval of the Commissioner of Minnesota
Management and Budget.
Date: __________________, 20____
_____________________________________, a
________________________________ [name and
description of the grantee or borrower]
By: ________________________________
Name: _______________________________
Title: _______________________________
By: ________________________________
Name: _______________________________
Title: _______________________________
Minnesota Public Facilities Authority 2020 Special Appropriation Forms
26 of 28 October 2020
Exhibit A
GENERAL DESCRIPTION OF RESTRICTED PROPERTY
[Insert a narrative or graphic description of the Restricted Property. It need not be a legal description.]
Minnesota Public Facilities Authority 2020 Special Appropriation Forms
27 of 28 October 2020
AAPPENDIX C JOB REPORTING FORM TEMPLATE
Minnesota Statutes Section 16A.633, subdivision 4, requires reporting on jobs created or retained as part of
the project. An example of the job reporting template is below. A form specific for your project will
provided to you after grant award. Contact your loan officer with any questions about the job reporting
requirements.
MN Jobs Reporting spreadsheet for capital projects funded thru the MN Public Facilities Authority
part 1. PFA project info:
Recipient Proj id Approv dt Program Description (s) Funding ID (s) Award Amts
Big Lake 06/24/20 SPAP 2018 Big Lake - WW Treatment Facil MPFA-SPAP-G-058-FY20 1,000,000$
part 2. jobs reporting fields for MMB's database (blue-shaded fields to be completed by recipients):
Project Name
(must be unique within MMB's database)
Project
Start
Date
Project
End
Date
Main County
for the Project Job Type
No. hrs Paid
for Jobs:
Created
No. hrs Paid
for Jobs:
Retained
Big Lake PFA Sherburne Engineering/Other P Less than $10.00
Engineering/Other P $10.00 - 15.00
Engineering/Other P $15.01 - 20.00
Instructions:Engineering $20.01 - 25.00
/Other $25.01 - 30.00
Please return this completed worksheet (after project completion) Professional $30.01 - 35.00
by email to the PFA project loan officer *Engineering/Other P $35.01 - 40.00
Engineering/Other P more than $40.00
Only the blue-shaded columns need to be completed by recipients:Construction Less than $10.00
-Project Start Date Construction $10.00 - 15.00
-Project End Date Construction $15.01 - 20.00
-Number of Hours Paid, by:Construction $20.01 - 25.00
Category (jobs created / jobs retained) Construction $25.01 - 30.00
Job type (Engineering/Other Professional; Construction; or Other Construction $30.01 - 35.00
Hourly pay range Construction $35.01 - 40.00
Construction more than $40.00
Other Less than $10.00
MN Public Facilities Authority Other $10.00 - 15.00
1st National Bank Building * PFA Representative:Other $15.01 - 20.00
332 Minnesota St, Suite W820 Kathe Barrett Other $20.01 - 25.00
Saint Paul, MN 55101-1378 651.259.7464 Other $25.01 - 30.00
mn.gov/pfa Kathe.Barrett@state.mn.us Other $30.01 - 35.00
Other $35.01 - 40.00
Other more than $40.00
CW0817
Hourly
Pay Range
The Project consists of improvements to the City's wastewater treatment facility.
Minnesota Public Facilities Authority 2020 Special Appropriation Forms
28 of 28 October 2020
Exhibit A
Legend
Valve
Curb Stops
Water Tower
Water Connections
Hydrants
Red Top Hydrants
Green Top Hydrants
Water Mains
Municipal Boundary
City Mask December 3, 2020
Map Powered By DataLink
1 in = 752 ft
±
County Road E
Project Corridor
Direct Service Area
To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting
cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage.
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2020-064
RESOLUTION AUTHORIZING THE CITY OF ARDEN HILLS
(GRANTEE) TO APPLY FOR A GRANT FROM THE MINNESOTA
PUBLIC FACILITIES AUTHORITY
WHEREAS, the Minnesota Legislature appropriated $500,000 to the Minnesota Public
Facilities Authority (MPFA) under Laws of Minnesota 2020, 5th Special Session chapter 3, article
1, section 22, subdivision 6 titled Arden Hills; Water Main with the provisions: For a grant to the
city of Arden Hills to install a water main extending along Lexington Avenue, from County Road
E to marked Interstate Highway 694; and
WHEREAS, MPFA has sent notice that to receive this money, applicants must submit
required information before entering into a grant agreement (the “Grant Agreement”) with MPFA.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden
Hills, Minnesota, that that the City of Arden Hills (Grantee) has the legal authority to apply for the
grant, and the financial, technical, and managerial capacity to ensure proper construction,
operation and maintenance of the project for its design life.
BE IT FURTHER RESOLVED that the Grant Agreement shall be executed on behalf of
the City of Arden Hills (Grantee) by the signature of its Mayor and its City Administrator. In the
event of disability or resignation or other absence of either such officer, the Grant Agreement may
be signed by the manual signature of that officer who may act on behalf of such absent or disabled
officer. In case either such officer whose signature shall appear on the Grant Agreement shall
cease to be such officer before delivery of the Grant Agreement, such signature shall nevertheless
be valid and sufficient for all purposes, the same as if he or she had remained in office until
delivery.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS
14th DAY OF DECEMBER, 2020.
________________________________
David Grant, Mayor
ATTEST:
______________________________
Julie Hanson, City Clerk
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City of Arden Hills
City Council Meeting for December 14, 2020
P:\Planning\Planning Cases\2020\20-010 4200 Round Lake Road PP PUD\CC Packets
Page 1 of 2
CONSENT ITEM – 6M
MEMORANDUM
DATE: December 14, 2020
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Mike Mrosla, Community Development Manager/City Planner
SUBJECT: Planning Case # 20-010
Applicant: Scannell Properties
Property Location: 4200 Round Lake Road
Request: Final Plat Extension
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council shall consider
Adopting a motion to extend Final Plat approval for Planning Case 20-010 for Scannell Properties.
Background/Summary
At its October 12, 2020 meeting, Scannell Properties requested and received City Council approval
for a Master Planned Unit Development, Conditional Use Permit, Site Plan and Preliminary/Final
Plat. The Applicant is proposing to construct a 250,000 square foot office and warehouse facility
and subdivided the subject parcel into two (2) lots of record. The subject property consists of
existing vacant land located at 4200 Road Lake Road.
A Condition of approval for Planning Case 20-010 states that the Applicant shall record the Final
Plat with Ramsey County within sixty (60) days of the City’s approval or December 12, 2020
unless an extension is requested. The Applicant and staff are requesting a 60 day extension to allow
the Applicant time to address the condition of approval and work with the property owner of Lot
1, Block 1, Roberts Management. A condition of approval was placed that requires the Applicant
to dedicate right of way (ROW) on Lot 1, Block 1 to the city in order to provide access to a property
located to the east of the subject property (Attachment B). The proposed ROW is consistent with
the Bicycle and Pedestrian Plan from the 2040 Comprehensive Plan Transportation Chapter
(Attachment C).
City of Arden Hills
City Council Meeting for December 14, 2020
P:\Planning\Planning Cases\2020\20-010 4200 Round Lake Road PP PUD\CC Packets
Page 2 of 2
At the time of writing this, Roberts’s Management has agreed to the ROW dedication and Ramsey
County is currently reviewing the plat for approval. The Applicant is anticipating having the final
plat and associated mylars executed by the end of the year.
Recommendation
Council adopt a motion extending the preliminary plat approvals for Scannell Properties, Planning
Case 20-010, subject to the conditions of approval listed below.
1. All conditions of the original approvals shall remain in full force and effect.
2. This extension shall expire on February 12, 2021 unless the final plat has been recorded
with Ramsey County or an additional time extension has been granted.
Budget Impact:
NA
Attachments:
A. Location Map
B. Final Plat Right of Way Dedication Exhibit
C. Bicycle and Pedestrian Plan from the 2040 Comprehensive Plan Transportation Chapter
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Attachment A
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Attachment C
CONSENT ITEM – 6N
MEMORANDUM
DATE:
December 14, 2020
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Gayle Bauman, Finance Director
SUBJECT: Policies and Procedures for Federal Awards Administration
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
The City Council is requested to consider approval of Policies and Procedures for Federal Awards
Administration.
Discussion
The City has realized an increased amount of federal funds due to the COVID-19 pandemic. Our
auditors, MMKR, have recommended that the City have written policies in place to ensure
compliance with grant programs and the written policies are a requirement when completing the
testing for a single audit if we exceed the $750,000 audit threshold for federal awards.
While it does not appear the City will require a single audit for 2020, the written policies encompass
all of the requirements to be documented under the new single audit standards and will be in place
in the event the City ever does exceed the $750,000 threshold.
These Policies and Procedures for Federal Awards Administration were crafted from a document
provided to us by MMKR and being utilized by another City in Minnesota.
Budget Impact
None.
Attachments
A. Policies and Procedures for Federal Awards Administration
Page 1
City of Arden Hills, Minnesota
Policies and Procedures for
Federal Awards Administration
Table of Contents
Policies and Procedures – Federal Awards Administration Overview .............................................................................. 2
General Accounting and Financial Management .............................................................................................................. 2
Purchasing and Procurement ............................................................................................................................................. 3
Payroll and Timekeeping .................................................................................................................................................. 6
Grant Administration ........................................................................................................................................................ 7
Year-end Closing and Reporting ....................................................................................................................................... 9
Additional Federal Awards Compliance Requirements .................................................................................................. 10
General Information ........................................................................................................................................................ 10
Activities Allowed/Un-allowed and Allowable Costs/Cost Principles ........................................................................... 10
Cash Management ........................................................................................................................................................... 11
Eligibility ........................................................................................................................................................................ 11
Equipment and Real Property Management .................................................................................................................... 11
Matching, Level of Effort and Earmarking ..................................................................................................................... 12
Period of Performance ..................................................................................................................................................... 13
Procurement, Suspension and Debarment ....................................................................................................................... 13
Program Income .............................................................................................................................................................. 14
Sub-recipient Monitoring ................................................................................................................................................ 14
Special Tests and Provisions ........................................................................................................................................... 15
Attachment A
Page 2
Policies and Procedures – Federal Awards Administration Overview
Purpose – This manual has been prepared to document the policies and procedures for the administration of federal
awards of the City of Arden Hills (the “city”). The Office of Management and Budget (OMB) Uniform
Administrative Requirements, Cost Principles and Audit Requirements [34 CFR Part 80, 2 CFR Part 213 and Part 6
of the Office of Management and Budget (OMB) UGG - Uniform Grant Guidance Compliance Supplement] require
all sub-recipients of federal funds to establish and maintain internal controls designed to reasonably ensure
compliance with Federal laws, regulations and program compliance requirements. Written policies and procedures
are part of the necessary internal controls and are required as a precondition to receiving federal funds. These policies
and procedures are intended to be sufficiently comprehensive to adequately meet such requirements. However, in no
case are these policies and procedures intended to supersede or limit federal or state laws or regulations, or the
provisions of individual grant agreements.
Hierarchy of Authority – In the event that conflicting guidance on the administration of Federal awards is available,
the city has deemed Federal guidance to be most authoritative, followed by other State or local agencies.
Revisions – Guidance provided by the Federal government through the OMB UGG - Uniform Grant Guidance
Compliance Supplement are expected to be updated each year. Such updates are considered by the city as they become
available and policies and procedures will be revised accordingly.
The City Administrator, Public Works Director, Finance Director, and designees are authorized and required to
establish and document policies and procedures to ensure compliance with the provisions of federal and state
regulations and the provisions of grant agreements. Such policies and procedures are documented herein, and will be
reviewed and updated as necessary, but not less than once every three years.
Training – City finance personnel and its program administrators of Federal awards will be provided the necessary
training through various mechanisms, such as: (1) reviewing monthly State Aid Financial Status Report Updates,
accompanying State aid payments, (2) consulting with the city’s auditors as needed for clarification, (3) participating
in various training opportunities, such as those offered by appropriate professional organizations, (4) reviewing
legislative updates from multiple sources, (5) membership and participation in meetings of the Governmental Finance
Officers Association (GFOA), (6) certification of respective positions by the GFOA i.e.: Finance Director, (7)
coordination and collaboration with individuals performing similar job functions at similar municipalities.
Compliance Failures – Compliances failures, whether noted internally by management or through the external audit
process, will be addressed immediately by reviewing the reason for the failure with responsible personnel and devising
an improved process to encourage compliance in the future.
General Accounting and Financial Management
It is the policy of the city to comply with all statutory, regulatory, and contractual requirements in the conduct of, and
accounting for, its financial operations. The official books of record for the city will be maintained subject to the
following provisions:
1. The city will account for its operations in accordance with the Generally Accepted Accounting Principles
(GAAP) applicable to local units of government.
2. The city will comply with all applicable circulars issued by the Office of Management and Budget (OMB),
including, but not limited to:
a. OMB Circular A-87 – Cost Principles for States, Local and Indian Tribal Governments.
b. OMB UGG - Uniform Grant Guidance – Audits of States, Local Governments, and Non-Profit
Organizations (the Single Audit Act).
Page 3
3. The city will comply with all contractual requirements detailed in its duly executed grant agreements
with awarding agencies.
4. The city will contract annually with an independent CPA firm for the purposes of conducting the city’s external
financial audit. To the extent that the city has expended federal awards in excess of the applicable single audit
limit (currently $750,000), the city will have a single audit performed in accordance with OMB UGG - Uniform
Grant Guidance.
5. To ensure continuing compliance with all applicable accounting requirements, the city may, at its discretion,
contract with a CPA firm to provide internal auditing and/or consulting services.
6. The Finance Director shall be responsible for the maintenance of all accounting and financial records (including
journals, timesheets, bank statements, audit reports, and similar documents). Such records shall be retained as
required by contractual or regulatory requirements. The city has adopted the state’s records retention schedule as
its official guide for records storage, filing, and destruction.
7. The city and employees are required to comply with the city’s conflict of interest policy and report any potential
conflicts of interest to their managers. No employee, officer or agent may participate in the selection, award or
administration of a contract supported by a Federal award if he or she has a real or apparent conflict of interest.
Such violations may result in appropriate discipline. See also the city policies on conflict of interest located in
the city’s Personnel Policies and Procedures.
8. The city will request prior approval from federal agencies for program or budget changes.
9. Acquisitions for micro-purchases (below $10,000) may be awarded without soliciting bids if the city considers
the price to be reasonable but applicable city purchasing procedures must be followed. Procurements for Small
Purchases (less than $175,000 - Minn. Stat. § 471.345), in which case quotations must be obtained from an
adequate number of sources. Procurements made by sealed bid should be made to the lowest responsible (not
necessarily the lowest) bidder. Procurements made by competitive proposal must have standards to evaluate the
selected recipient. Procurement made by non-competitive proposals (to one vendor) may be used only if one of
the following applies a) the item is available from a single source, b) an emergency exists c) the federal agency
expressly authorizes non-competitive proposals, or d) competition is seen as inadequate after solicitation to a
number of vendors.
10. Other procurement procedures include: Contractors who develop or draft specifications for bids are precluded
from bidding on them. The city must maintain oversight so that contractors perform work as bid. Multiple
provisions must be included in contracts. The city must verify to http://www.sam.gov/ if contract is $30,000
or more to review if on the suspended and debarred list for federal grants.
11. Procedures for inventory of federal capital purchases will be maintained by the Finance Department, with the
help of the Public Works Director, and all items will be tracked annually.
12. The Finance Director (or designee) or the City Administrator are required to certify expenditures.
Purchasing and Procurement
It is the policy of the city to ensure that all disbursements of city funds are properly reviewed and authorized, and
consistent with sound financial management principles, and made in compliance with all applicable federal, state and
local laws. In order to meet these objectives, all disbursements of city funds shall be subject to the following
provisions, to the extent that they do not conflict with or contradict with any specific federal, state or local law or
Council policies (the most specific or restrictive law, policy or procedure will be followed):
Page 4
1. Substantial state and federal requirements exist pertaining to standards of conduct and conflict of interest. It is
the intent of the city for all employees, officers, or agents to conduct all activities associated with
procurements in compliance with the highest ethical standards, including the avoidance of any real or
perceived conflict of interest. It is also the intent of the city to impose appropriate sanctions or
disciplinary actions, including but not limited to termination and/or prosecution, for any employees
or officers who violate any of these requirements.
2. The city avoids the acquisition of unnecessary or duplicative items. Additionally, the city considers
consolidating or breaking out procurements to obtain a more economical purchase. And, where appropriate, the
city makes an analysis of leases versus purchase alternatives, and other appropriate analyses to determine the
most economical approach.
3. To foster greater economy and efficiency, the city enters into state and local intergovernmental agreements
where appropriate for procurement or use of common or shared goods and services. This includes
cooperative purchasing agreements where practical and beneficial. Depending on the purchase requested, the
city may purchase it from a cooperative or inter-local agreement if the price is competitive and the goods or
service are needed in a timely manner. The Finance Director and the City Administrator will make this
determination.
4. The city awards contracts only to responsible contractors possessing the ability to perform successfully under
the terms and conditions of a proposed procurement. The city considers such matters as contractor integrity and
business ethics, compliance with public policy, ability to complete the project on time and in accordance with
specifications, record of past performance, and the contractor’s financial and technical resources.
5. The city will award a contract to a contractor who has the appropriate experience, expertise, qualifications, and
any required certifications, necessary to perform the work. Contractors should also have the financial resources
to sustain the project while the initial work is being completed and during each service period until he or she
submits invoices for payment to the city as work is completed. Contractors should have the proper equipment or
the capability to subcontract for the proper equipment necessary to complete the contracted work.
6. Debarment and Suspension: The city will not subcontract with or award subgrants to any person or company
who is debarred or suspended from receiving federal funds. The Finance Director, or designee thereof, is
required to check for excluded parties at the System for Award Management (SAM) website before any
procurement transaction paid with federal funds. This list is located at: http://www.sam.gov/.
7. All procurement transactions paid with federal funds are conducted in a manner providing full and open
competition. In an environment of full and open competition, no proposer or bidder has a competitive advantage
over another. All potential proposers and bidders must be provided the same information and have the same
opportunity to submit a bid or proposal. Providing a competitive advantage to one or more potential proposers or
bidders over another can open up the potential for disputes and lawsuits that can be costly and can significantly
delay the completion of projects.
8. In order to ensure objective contractor performance and eliminate unfair competitive advantage, contractors that
develop or draft specifications, requirements, statements of work, or invitations for bids or requests for
proposals (RFPs) are excluded from competing for such procurements. The city does not engage in the
following situations that may restrict full and open competition, including but not limited to:
• Placing unreasonable requirements on firms in order for them to qualify to do business.
• Requiring unnecessary experience and excessive bonding.
• Noncompetitive pricing practices between firms or between affiliated companies;
• Noncompetitive contracts to consultants that are on retainer contracts.
• Organizational conflicts of interest.
• Specifying only a “brand name” product instead of allowing “an equal” product to be offered
and describing the performance or other relevant requirements of the procurement.
• Any arbitrary action in the procurement process.
Page 5
• The city conducts federal procurements in a manner that prohibits the use of statutorily or
administratively imposed state or local geographical preferences in the evaluation of bids or
proposals, except in those cases where applicable federal statutes expressly mandate or
encourage geographic preference.
9. All solicitations will incorporate a clear and accurate description of the technical requirements for the material,
product, or service to be procured. Such description will not, in competitive procurements, contain features
which unduly restrict competition. The description will include a statement of the qualitative nature of the
material, product or service to be procured and, when necessary, will set forth those minimum essential
characteristics and standards to which it must conform if it is to satisfy its intended use. Detailed product
specifications will be avoided if at all possible.
10. The city will make independent estimates of the goods or services being procured before receiving bids or
proposals to get an estimate of how much the goods and services are valued in the current market. To
accomplish this, after bids and proposals are received, but before awarding a contract, the City conducts either
a price analysis or a cost analysis, depending on the type of contract, in connection with every procurement
with federal funds in excess of $175,000.
11. The city takes all necessary affirmative steps to assure that minority businesses and women’s business
enterprises, and labor surplus area firms are used when possible. To accomplish this, the City uses the following
required affirmative steps:
• Placing qualified small and minority businesses and women’s business enterprises on
solicitation lists.
• Assuring that small and minority business, and women’s business enterprises are solicited
whenever they are potential sources.
• Dividing total requirements, when economically feasible, into smaller tasks or quantities to
permit maximum participation by small and minority businesses, and women’s business
enterprises.
• Establishing delivery schedules, where the requirement permits, which encourage participation
by small and minority businesses, and women’s business enterprises.
• Using the services and assistance, as appropriate, of such organizations as the Small Business
Administration and the Minority Business Development Agency of the Department of
Commerce.
• Requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps listed
above.
12. Federal methods provide for procurement by micro-purchase. Micro-purchase is a purchase of supplies or
services using simplified acquisition procedures, the aggregate amount of which does not exceed $10,000.
The micro-purchase method is used in order to expedite the completion of its lowest-dollar small purchase
transactions and minimize the associated administrative burden and cost.
13. Small purchase procedures may be used in those relatively simple and informal procurement methods for
securing nonprofessional services, supplies, or other property that do not cost more than $175,000.
14. Sealed bids ($175,000, formal advertising, price is a major factor). Requirements for sealed bids:
• The invitation for bids will be publicly advertised and bids must be selected from an adequate
number of known suppliers, providing them sufficient response time prior to the date set for
opening the bids.
• The invitation for bids, which will include any specifications and pertinent attachments, must
define the items or services in order for the bidder to properly respond.
• All bids will be publicly opened at the time and place prescribed in the invitation for bid.
• A firm fixed price contract award will be made in writing to the lowest responsive and
responsible bidder.
Page 6
• Any or all bids may be rejected if there is a sound documented reason.
• Competitive proposal (> $175,000, fixed price or cost reimbursement, request for proposal
(RFP) with evaluation methods). Requirement for competitive proposal procedures:
• Requests for proposals must be publicized requests and identify all evaluation factors and their
relative importance.
• Proposals must be solicited from an adequate number of qualified sources.
• The organization must have a written method for conducting technical evaluations of the
proposals received and for selecting recipients.
• Contracts must be awarded to the responsible firm whose proposal is most advantageous to the
program.
• The organization may only use qualification-based methods, whereby competitors'
qualifications are evaluated and the most qualified competitor is selected, in the procurement of
architectural/engineering professional services.
15. Procurement by noncompetitive proposals is procurement through solicitation of a proposal from only one
source and may be used when using federal funds only when one or more of the following circumstances apply:
• The item is available only from a single source. This must be documented.
• The public exigency or emergency for the requirement will not permit a delay resulting from
competitive solicitation.
• Any federal awarding agency expressly authorizes noncompetitive proposals in response to a
written request from the city.
• After solicitation of a number of sources, competition is determined inadequate.
16. Time and materials type contract means a contract whose cost to the city is the sum of: the actual costs of
materials, and direct labor hours charged at fixed hourly rates that reflect wages, general and administrative
expenses, and profit.
• The city may use a time and materials type contract paid with federal funds in accordance with
the above only (1) after a determination that no other contract is suitable; and (2) if the contract
includes a ceiling price that the contractor exceeds at its own risk.
17. The city ensures that all prequalified lists of persons, firms, or products which are used in acquiring goods and
services are current and include enough qualified sources to ensure maximum open and free competition. The
city accomplishes this by conducting internet searches, including using vendor searches, and by using other less
technologically-advanced tools to locate and identify potential contractors. Federal guidelines are followed
regarding the number of bids required.
18. The city requires that construction or facility improvement contracts, or subcontracts, include a bid guarantee
equivalent to 5% of the bid price from each bidder (such as bid bond or certified check), a performance bond on
the part of the contractor for 100 percent of the contract price, and a payment bond on the part of the contractor
for 100 percent of the contract price.
Payroll and Timekeeping
The following provisions apply to the payment of employees and recording of time and effort (as required) in
accordance with Federal Cost Principles:
1. Hourly employees record time each day, with the following information:
a. The total number of hours actually worked each day
b. The use of any holiday, personal, vacation, sick, or other approved time off with pay
c. The total number of hours to be paid
d. An allocation of those hours to each program or department for which work was performed, when necessary
e. The dated signature of the employee and his/her supervisor for each payroll period
Page 7
The allocation of hours between programs or departments should be based exclusively on the actual hours
worked, and not be based on available budgets, or predetermined allocation schedules.
In the event that an after-the-fact correction is necessary to an employee’s timesheet due to errors in the allocation
of time worked, such corrections must be submitted to Finance, and approved in writing by both the employee
and his/her supervisor.
2. Salaried employees charged to a Federal grant will document time and effort as follows: the employee may
document time and effort using a timesheet as described above. Timesheets must account for the total activity
for which the employee is compensated and be signed by the employee. It will not be acceptable for timesheets
to include the hours worked on Federal grants only.
a. It is the responsibility of the employee being charged to a Federal award(s) to clarify documentation
requirements with the Public Works Director, Finance Director or designee and provide appropriate
documentation to Payroll as it becomes available. The employee should retain a copy of the
documentation for his/her personal records.
Certifications should never be signed prior to the end date of the payroll period being certified. Each
certification should be provided to the Finance Department when available. Employees should retain a copy of
the certifications for his/her personal records.
Grant Administration
The following policies and procedures will also be applied, to the extent that they do not conflict with or contradict
any existing Council policies:
1. Grant Development, Application, and Approval –
a. Legislative Approval – The point at which legislative approval is required is determined by the
requirements of the grant program. If the grant must be submitted by “an individual authorized
by the legislative body”, then City Council approval is required prior to submitting the
application. If such legislative approval is not specifically required by the written terms of the
grant, then the City Administrator or designee may, at his or her discretion, approve grant
applications.
b. Matching Funds – Grants that require cash local matches must be coordinated through the Finance
Department. At a minimum, funds must be identified within the existing budget to provide the match, or a
budget amendment will be required. Depending on the nature of the grant, there may also be some policy
implications that will bear discussion. (For example, will the grant establish a level of service that cannot be
sustained once the grant funds are depleted?)
In all cases involving matching funds, the grant applicant should contact the Finance Department to
determine the strategy for securing matching funds.
Refer to the section within this manual titled “Matching, Level of Effort, and Earmarking” for additional
information on compliance with the provisions of the OMB UGG - Uniform Grant Guidance Compliance
Supplement.
c. Grant Budgets – Most grants require the submission of an expenditure budget. The Finance Director will
review this portion of the grant request prior to submission. Frequently, a technical review will discover
inconsistencies in the calculations, cost centers that might have been overlooked, or identify
reimbursable expenses of which program staff may not be aware—particularly in the area of indirect
costs.
Page 8
2. Grant Program Implementation –
a. Notification and Acceptance of an Award – Official notification of a grant award is typically sent by a
funding agency to the program director and/or other official designated in the original grant proposal.
However, the authorization to actually spend grant funds is derived from the City Council through the
approval of a grant budget. Such notification should also be directed to the Finance Department.
Adoption of the grant budget as a component of the city-wide operating budget is deemed to be sufficient
approval.
b. Establishment of Accounts – The department that obtained the grant will provide the Finance Director with
information needed to establish revenue and expense accounts for the project, as well as a project code for
tracking purposes. Ordinarily, this information will include a copy of a summary of the project and detail of
the full project budget.
c. Purchasing Guidelines – All other city purchasing guidelines apply to the expenditure of grant funds. The
use of grant funds does not exempt any purchase from normal purchasing requirements. All typical
paperwork and bidding requirements as well as normal staff approvals apply. When in doubt, the program
director should contact the Finance Director for further assistance.
3. Financial and Budgetary Compliance –
a. Monitoring Grant Funds – Departments may use some internal mechanism (such as a spreadsheet) to
monitor grant revenues, expenditures and budgetary compliance, at the grant level. The Finance Director
maintains all this information in financial software system as well; this is considered to be the city’s
“official” accounting system by the granting agencies. Program Directors are strongly encouraged to use
financial software reports provided by the Finance Department for their grant tracking.
If any “off-system” accounting records are maintained, it is the responsibility of the Program Director to
ensure that the program’s internal records agree to the city’s accounting system.
b. Fiscal Years – Occasionally, the fiscal year for the granting agency will not coincide with the city’s fiscal
year. This may require adjustments to the city’s internal budget accounts and interim financial reports as
well as special handling during fiscal year-end close. It is the responsibility of the Program Director to bring
such discrepancies to the attention of the Finance Department at the time the grant accounts are established.
c. Grant Budgets –The terms of each specific grant will dictate whether any budget transfers between
budgeted line items will be permitted. In no case will the Program Director be authorized to exceed the total
budget authority provided by the grant.
If grant funds have not been totally expended by fiscal year-end, it is the responsibility of the Program Director
to notify the Finance Director that budget funds need to be carried forward to the new fiscal year, and to confirm
the amounts of such carry-forwards. Carry-forwards of grant funds will be subjected to maximum allowable
amounts/percentages based on the grant award agreement and/or the OMB UGG - Uniform Grant Guidance
Compliance Supplement.
Capital Assets – The city is responsible for maintaining an inventory of assets purchased with grant funds. The
city is accountable for them and must make them physically available for inspection during any audit. The City
Council must approve of any sale of these assets. Customarily, the proceeds of the sale can only be used on the
grant program that purchased them. (Refer to the specific regulations governing the original grant).
The Finance Director will coordinate this grant requirement. All transactions that involve the acquisition or
disposal of grant funded capital assets must be immediately brought to the attention of the Finance Director.
Refer to the city’s separate Capital Assets policy and the section of this manual titled “Equipment and Real
Property Management” for additional information. [OMB Circular A-133; 34 CFR Sec. 74.34]
4. Record Keeping –
Page 9
a. Audit Work-papers – The city’s external auditors audit all grants at the end of each fiscal year. The Finance
Department will prepare the required audit work- papers. Program Directors may be asked to assist in this
process, if necessary.
b. Record Keeping Requirements – Grant record keeping requirements may vary substantially from one
granting agency to another. Consequently, a clear understanding of these grant requirements
at the beginning of the grant process is vital. The Finance Department will maintain copies of
all grant draw requests and approved grant agreements (including budgets). The Program
Director should maintain all other records.
5. Other Guidelines – Specific information on policies and procedures related to compliance with the provisions of
the OMB UGG - Uniform Grant Guidance Compliance Supplement have been addressed later in this manual
and should be considered along with the information in this section.
Year-end Closing and Reporting
The following provisions will govern the year-end close-out process of the city for purposes of external financial
reporting:
1. To the extent that the city is required to have a single audit completed in accordance with OMB UGG -
Uniform Grant Guidance, the city will accumulate the information necessary to prepare a schedule of
expenditures of federal awards (“SEFA”) in accordance with Federal and State requirements. This
schedule will be characterized as follows:
a. The schedule will include all federal financial assistance, including: grants, contracts, property,
loans, loan guarantees, interest subsidies, cooperative agreements, insurance or direct appropriations.
Amounts will be reported whether received directly from the Federal government or through a pass-
through agency (in the event that the city is determined to be a sub-recipient and not a vendor).
b. The schedule will be prepared on the same basis of accounting as the related financial statements.
c. Federal awards will be grouped based on Federal awarding agency. Each Federal award with current
expenditures will be listed along with its CFDA number, pass-through grantor name (if applicable)
and award/pass-through grantor number (if applicable). Such information will agree to the award
documentation.
d. If the CFDA number of a Federal award cannot be reasonably determined, it shall be reported in the
schedule using the two-digit prefix for the related Federal agency, followed by “UNKNOWN”.
e. To the extent that amounts are passed-through to sub-recipients, a schedule of federal awards
provided to sub-recipients will be prepared.
f. In addition to current year expenditures, the schedule will list approved award/grant amount,
accrued/deferred revenue at the beginning of the year, current year cash received, current year actual
expenditures, and accrued/deferred revenue at the end of the year. If expenditures were incurred
relative to this award in the prior year(s), this amount should be disclosed as memorandum-only.
g. Any adjustments to prior year awards, expenditures, and balances (including transfers between
grants) will be disclosed in the footnotes to the schedule.
h. Accrued/deferred revenue in the schedule shall agree to the amounts recorded as receivable/deferrals
in the related financial statements.
i. To the extent that a separate line item is included in the financial statements for Federal revenue, this
amount shall agree to expenditures in the schedule. Any reconciling items will be disclosed in the
footnotes to the schedule.
Page 10
Additional Federal Awards Compliance Requirements
A number of the Federal awards received by the city are passed-through the State of Minnesota. Management will
consider both the OMB UGG - Uniform Grant Guidance Compliance Supplement and any applicable compliance
requirements as set forth by the State of Minnesota.
General Information
Source of Information – Each year the Federal government (Office of Management and Budget) issues a
comprehensive document on the compliance requirements each grant recipient is obligated to follow in general terms,
along with program-specific guidance on various grant awards. Each of the requirements identified is considered
individually in this manual.
The following pages document the policies and procedures of the city related to compliance with such procedures, as
applicable. In each year that the city is subject to a single audit, applicable compliance requirements are expected to be
tested in detail by the city’s independent auditors.
Objectives – The objectives of most compliance requirements are generic in nature. While the criteria for each
program may vary, the main objective of the compliance requirement is relatively consistent across all programs. As
such, the policies and procedures of the city have been based on the generic sense of the compliance requirement. For
selected compliance requirements, this manual addresses the specific regulations applicable to individual grants. This
is not intended to imply that a program is not subject to such policies if it is not specifically mentioned here. It is the
intention of the city that all Federal awards are subject to the following policies and procedures.
Controls over Compliance – In addition to creating policies and procedures over compliance with provisions of
Federal awards, the city has implemented internal controls over such compliance, generally in the form of
administrative oversight and/or independent review and approval. In order to document these control activities, all
independent reviews must be signed/initialed and dated.
Documentation – The city will maintain adequate documentation to support both the compliance with applicable
requirements as well as internal controls over such compliance. This documentation will be provided to the city’s
independent auditors and/or pass-through grantor agencies, as requested, during the single audit and program audits.
Activities Allowed/Un-allowed and Allowable Costs/Cost Principles
Source of Governing Requirements – The requirements for activities allowed or un-allowed are contained in program
legislation, Federal awarding agency regulations, and the terms and conditions of the award. The requirements for
allowable costs/cost principles are contained in the A-102 Common Rule (§ .22), OMB Circular A-133 (2 CFR section
215.27), program legislation, Federal awarding agency regulations, and the terms and conditions or the award.
In order to ensure compliance with these requirements, the city has implemented the following policies and
procedures:
1. All grant expenditures will be in compliance with OMB Circular 2 CFR 200, Subpart E, State law, city policy,
and the provisions of the grant award agreement, which will also be considered in determining allowability.
Grant funds will only be used for expenditures that are considered reasonable and necessary for the
administration of the program.
2. Grant expenditures will be approved by department heads/program managers initially through the purchasing
process and again when the bill or invoice is received. This will be evidenced by signature or initials and date on
the invoice or by an approval documented via email. Accounts payable disbursements will not be processed for
payment by the Finance Department until necessary approval has been obtained.
3. Payroll costs will be documented in accordance with OMB Circular A-87 as described in the section of this
manual titled “Payroll and Timekeeping”.
Page 11
4. An indirect cost rate will only be charged to the grant to the extent that it was specifically approved through the
grant budget/agreement. When allowable, indirect costs will be charged based on the Cost Allocation Plan of the
city.
Cash Management
Source of Governing Requirements – The requirements for cash management are contained in the A-102 Common
Rule (§ .21), OMB Circular A-133 (2 CFR section 215.22), program legislation, Federal awarding agency regulations,
and the terms and conditions or the award.
In order to ensure compliance with these requirements, the city has implemented the following policies and
procedures:
1. Substantially all of the city’s grants are awarded on a reimbursement basis. As such, program costs will be
expended and disbursed prior to requesting reimbursement from the grantor agency.
2. Cash draws will be initiated by the Finance Director or Public Works Director who will determine the
appropriate draw amount. Documentation of how this amount was determined will be retained and
signed/dated.
3. The physical draw of cash will be processed through SWIFT (Minnesota’s State-wide Integrated Financial Tools
payment system) or through the means prescribed in the grant agreement.
4. Supporting documentation from SWIFT or a copy of the cash draw paperwork will be filed along with the
approved paperwork described above and retained for audit purposes.
Eligibility
Source of Governing Requirements – The requirements for eligibility are contained in program legislation, Federal
awarding agency regulations, and the terms and conditions of the award.
1. Federal grants will only benefit those individuals and/or groups of participants that are deemed to be eligible.
Equipment and Real Property Management
Source of Governing Requirements – The requirements for equipment are contained in the A-102 Common Rule (§
.32), OMB Circular A-133 (2 CFR section 215.34), (34 CRF section 74.34), program legislation, Federal awarding
agency regulations, and the terms and conditions of the award.
The following policies and procedures will also be applied, to the extent that they do not conflict with or contradict
any existing Council policies:
1. All equipment will be used in the program for which it was acquired or, when appropriate and allowable, other
Federal programs.
2. When required, purchases of equipment will be pre-approved by the grantor or pass-through agency. The
Finance Director, or designee will be responsible for ensuring that equipment purchases have been previously
approved, if required, and will retain evidence of this approval.
3. Equipment records will be maintained and an appropriate system shall be used to safeguard equipment, as
described in the city’s separate Capital Asset policy. Equipment should be assigned to a program and
physical location on the inventory. If such equipment is moved, it will be noted and adjusted in the city’s
capital assets records.
Page 12
4. When equipment is no longer needed for a Federal program, it may be retained or sold with the Federal agency
having a right to a proportionate amount of the current fair market value. Proper sales procedures shall be used
that provide for competition to the extent practicable and result in the highest possible return.
Procedures for Disposition of Equipment:
a. The city will keep, sell, or otherwise dispose of the equipment with no further obligation unless disposal
requirements are specifically detailed in the grant.
b. A record of the date, reason, and method of disposal or sale will be maintained with the equipment
inventory.
Equipment purchased will be identified and kept in a capital asset listing. An equipment listing shall be
maintained that includes the following:
1. Asset number and description of the equipment
2. Location of the equipment
3. Depreciation method & years of expected life
4. Acquisition date
5. Cost of the equipment
6. Equipment classification (land, building, equipment, etc.)
7. Make, Model, & Serial number or other identification number
8. Vendor and invoice number to purchase equipment
9. Disposition data including date and sale price of the equipment
A physical inventory of the property will be conducted periodically, and the results will be reconciled with the capital
asset listing. A control system will be developed to ensure adequate safeguards to prevent loss, damage, or theft of the
property. Any loss, damage, or theft will be investigated.
Maintenance procedures are in place to keep the equipment in good condition.
Matching, Level of Effort and Earmarking
Source of Governing Requirements – The requirements for matching are contained in the A-102 Common Rule (§
.24), OMB Circular A-133 (2 CFR section 215.23), program legislation, Federal awarding agency regulations, and the
terms and conditions of the award. The requirements for level of effort and earmarking are contained in program
legislation, Federal awarding agency regulations, and the terms and conditions of the award.
The city defines “matching”, “level of effort”, and “earmarking” consistent with the definitions of the OMB UGG -
Uniform Grant Guidance Compliance Supplement:
Matching or cost sharing includes requirements to provide contributions (usually non-Federal) or a specified amount
or percentage of match Federal awards. Matching may be in the form of allowable costs incurred or in-kind
contributions (including third-party in-kind contributions).
Level of effort includes requirements for (a) a specified level of service to be provided from period to period, (b) a
specified level of expenditures from non-Federal or Federal sources for specified activities to be maintained from
period to period, and (c) Federal funds to supplement and not supplant non- Federal funding of services.
Earmarking includes requirements that specify the minimum and/or maximum amount of percentage of the program’s
funding that must/may be used for specified activities, including funds provided to sub- recipients. Earmarking may
also be specified in relation to the types of participants covered.
In order to ensure compliance with these requirements, the city has implemented the following policies and
procedures:
Page 13
1. Compliance with matching, level of effort, and earmarking requirements will be the responsibility of the Finance
Director.
2. Adequate documentation will be maintained to support compliance with matching, level of effort, and
earmarking requirements. Such information will be made available to city administration, auditors, and pass-
through or grantor agencies, as requested.
3. Maintenance of effort for grants through the State Minnesota will be determined at the State level.
Period of Performance
Source of Governing Requirements – The requirements for period of performance of Federal funds are contained in
the A-102 Common Rule (§ .23), OMB Circular A-133 (2 CFR sections 215.28 and 215.71), program legislation,
Federal awarding agency regulations, and the terms and conditions of the award.
In order to ensure compliance with these requirements, the city has implemented the following policies and
procedures:
1. Costs will be charged to an award only if the obligation was incurred during the funding period (unless pre-
approved by the Federal awarding agency or pass-through grantor agency).
2. All obligations will be liquidated not later than 90 days after the end of the funding period (or as specified by
program legislation).
3. Compliance with period of performance requirements will initially be assigned to the individual approving the
allowability of the expense/payment. This will be subject to review and approval by the Finance Department as
part of the payment processing.
Procurement, Suspension and Debarment
Source of Governing Requirements – The requirements for procurement are contained in the A-102 Common Rule (§
.36); OMB Circular A-133 (2 CFR sections 215.40 through 215.48), program legislation, Federal awarding agency
regulations, and the terms and conditions of the award. The requirements for suspension and debarment are contained
OMB guidance in 2 CFR part 180, which implements Executive Orders 12549 and 12689, Debarment and Suspension;
Federal agency regulations in 2 CFR implementing the OMB guidance; the A-102 Common Rule (§.36); OMB
Circular A-133 (2 CFR section 215.13); program legislation; Federal awarding agency regulations; and the terms and
conditions of the award.
In order to ensure compliance with these requirements, the city has implemented the following policies and
procedures:
1. Purchasing and procurement related to Federal grants will be subject to the general policies and procedures
of the city (described in the section of this manual titled “Purchasing and Procurement”).
2. Contract files will document the significant history of the procurement, including the rationale for the method of
procurement, selection of the contract type, contractor selection or rejection, and the basis of contract price.
3. The Finance Director will be responsible for determining whether the city is entering into a transaction that may
be subject to suspension or debarment procedures and executing appropriate oversight and control activities at
that time.
Page 14
Program Income
Source of Governing Requirements – The requirements for program income are found in the A-102 Common Rule
(§.21 (payment) and §.25 (program income)); OMB Circular A-133 (2 CFR section 215.2 (program income
definition), 2 CFR section 215.22 (payment), and 2 CFR section 215.24 (program income)), program legislation,
Federal awarding agency regulations, and the terms and conditions of the award.
In order to ensure compliance with these requirements, the city has implemented the following policies and
procedures:
1. Program income will include (but will not be limited to): income from fees for services performed, the use or
rental of real or personal property acquired with grant funds, the sale of commodities or items fabricated under a
grant agreement, and payments of principal and interest on loans made with grant funds. It will not include
interest on grant funds unless otherwise provided in the Federal awarding agency regulations or terms and
conditions of the award.
2. The city will allow program income to be used in one of three methods:
a. Deducted from outlays
b. Added to the project budget
c. Used to meet matching requirements
In the absence of specific guidance in the Federal awarding agency regulations or the terms and conditions of
the award, program income shall be deducted from program outlays.
3. Program income, when applicable, will be accounted for as a revenue source in the same project code as the
Federal grant.
Sub-recipient Monitoring
The city will ensure that every subaward is clearly identified to the subrecipient as a subaward and includes the
following information at the time of the subaward and, if any of these data elements change, include the changes in
subsequent subaward modification. Required information includes:
1. Federal Award Identification.
a. Subrecipient name (which must match the name associated with its unique entity identifier);
b. Subrecipient's unique entity identifier;
c. Federal Award Identification Number (FAIN);
d. Federal Award Date (see §200.39 Federal award date) to the recipient by the Federal agency;
e. Subaward Period of Performance Start and End Date;
f. Amount of Federal Funds Obligated by this action by the pass-through entity to the subrecipient;
g. Total Amount of Federal Funds Obligated to the subrecipient by the pass-through entity including
the current obligation;
h. Total Amount of the Federal Award committed to the subrecipient by the pass-through entity;
i. Federal award project description, as required to be responsive to the Federal Funding
Accountability and Transparency Act (FFATA);
j. Name of Federal awarding agency, pass-through entity, and contact information for awarding
official of the Pass-through entity;
k. CFDA Number and Name; the pass-through entity must identify the dollar amount made available
under each Federal award and the CFDA number at time of disbursement;
l. Identification of whether the award is R&D; and
m. Indirect cost rate for the Federal award (including if the de minimis rate is charged per §200.414
Indirect (F&A) costs).
Page 15
Special Tests and Provisions
In order to ensure compliance with these requirements, the city has implemented the following policies and
procedures:
1. The Finance Director will be assigned the responsibility for identifying financial-related compliance
requirements for special tests and provisions, determining approved methods for compliance, and retaining any
necessary documentation. Program-related compliance requirements will be the responsibility of the department
administering the grant.
1
DATE: December 14, 2020
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Elimination of Associate Planner Position
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
The Council should consider eliminating the Associate Planner position with the official
termination date of January 15, 2021.
Discussion
Should the Council move to eliminate the Associate Planner Position, the current employee will
continue to work as a City employee until January 15, 2021, at which time the position would be
officially be eliminated.
Attachment
N/A
CONSENT ITEM – 6O
MEMORANDUM
Page 1 of 1
PUBLIC HEARING – 8A
MEMORANDUM
DATE: December 14, 2020
TO: Honorable Mayor and City Councilmembers
Dave Perrault., City Administrator
FROM: Gayle Bauman, Finance Director
Mary Tomnitz, Accounting Clerk
SUBJECT: Public Hearing Regarding Quarterly Special Assessments for Delinquent Utilities
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
Council Should Consider the Following
Hold a Public Hearing regarding delinquent utilities.
Background
Water customers whose account is 90 days past due were informed that the City intends to
certify delinquent charges to Ramsey County to be collected with property taxes. These
customers have the right to a hearing in front of the City Council to discuss this matter prior to
certification.
Page 1 of 1
PUBLIC HEARING – 8B
MEMORANDUM
DATE: December 14, 2020
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Gayle Bauman, Finance Director
Pang Silseth, Accounting Analyst
SUBJECT: Public Hearing – Special Assessments for Delinquent False Alarm Charges
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
Council Should Consider the Following
Hold a Public Hearing regarding delinquent false alarm charges.
Background
Notices were mailed to property owners on September 18, 2020, informing them of their account
status and the City’s intent to certify an y unpaid delinquent amounts to Ramsey County for
collection with property taxes. They were asked to pay the delinquent balance prior to the public
hearing, which is scheduled for December 14th. The public hearing allows the property owners
the opportunity to address the City Council on this matter prior to certification.
To date, eight accounts remain unpaid. Arden Hills’ Municipal Code authorizes the certification
of delinquent charges against the properties on which the alarm systems are installed.
PUBLIC HEARING – 8C
MEMORANDUM
DATE:
December 14, 2020
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Gayle Bauman, Finance Director
SUBJECT: Public Hearing on 2021 Tax Levy and Budget
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
The City Council does not need to take any action for this item. A PowerPoint presentation will be
given for the City’s required annual Truth-in-Taxation hearing.
Attachments
Attachment A: Truth-in-Taxation Presentation
Truth-in-Taxation Presentation2021 Proposed Budget and Preliminary Tax LevyCity of Arden HillsPublic HearingDecember 14, 2020, 7:00 PM1 Attachment A
Agenda•Why Tax Bills Change•Property Tax in Minnesota•General Fund Budget Summary•Proposed 2021 Tax Levy•City Wide Budget•Capital Improvement Plan•Resources for Property Tax Relief•Public Comment2
Why Tax Bills Change•Market value changes•Budgets and levies of various jurisdictions•Special Assessments•Voter approved referendums•Changes in Federal and State mandates•Changes in aid and revenue from State and Federal governments•State Legislative changes3
Property Tax in Minnesota•County assessor determines property values in the year prior to the taxes being paid•City sets preliminary levy by September (other taxing districts, county and school districts, also set their own levies)•Proposed property tax notices are mailed by County•City holds Truth-in-Taxation Public Hearing by December•Property taxes are finalized for following year4
Property Tax in Minnesota cont.•How property taxes are calculated:*Estimated Market Value $387,500Less homestead exclusion ($2,400)Taxable Market Value $385,100Property’s Class Rate X 1%Tax Capacity $3,851**Estimated City Tax Rate 25.2829%Estimated Pay 2021 City Taxes $973.64*Estimated Market Value is for a Median Valued Home in Arden Hills**Estimated City Tax Rate is based on the 4.25% Increase in Levy•Projected changes in 2021:•Median Value home increasing to $387,500 from $372,400 (4.05% increase)•County wide increase of 4.9%•Apartments are seeing the largest gains5
Property Tax in Minnesota cont.6
General Fund Budget Summary•City Council set a preliminary levy increase of 4.25% or $175,750 ($125,750 of this is for the General Fund)•Total General Fund revenues are expected to increase by 5.2% or $256,550•Total General Fund expenditures are expected to increase by 3.9% or $194,670•General Fund reserves show a budgeted decrease of $59,7107
General Fund Budget Summary cont.2018 2019 10/31/2020 2020 2021 $ Increase % IncreaseGENERAL FUNDActual Actual YTD Budget Budget (Decrease) (Decrease)REVENUESTaxes 3,158,628$ 3,375,624$ 2,008,189$ 3,619,700$ 3,746,940$ 127,240$ 3.52%Special assessments 5,363 772 2,061 1,190 1,060 (130) -10.92%Licenses and permits 526,444 714,530 387,614 466,350 594,510 128,160 27.48%Intergovernmental 149,097 162,041 105,465 151,680 147,730 (3,950) -2.60%Charges for services 484,973 575,119 238,425 540,610 599,650 59,040 10.92%Fines & forfeits 37,080 34,512 8,970 30,030 27,650 (2,380) -7.93%Investment earnings 64,996 119,231 81,234 65,000 18,600 (46,400) -71.38%Miscellaneous 36,103 23,073 54,644 22,160 17,130 (5,030) -22.70%TOTAL REVENUES 4,462,682$ 5,004,904$ 2,886,600$ 4,896,720$ 5,153,270$ 256,550$ 5.24%EXPENDITURESMayor & council 61,962$ 66,988$ 57,732$ 72,100$ 73,960$ 1,860$ 2.58%Administration 303,559 318,670 260,276 350,440 371,920 21,480 6.13%Elections 22,869 23,777 24,833 23,000 31,850 8,850 38.48%Finance 154,408 155,637 154,656 186,260 185,900 (360) -0.19%TCAAP 146,360 96,152 40,365 87,610 85,130 (2,480) -2.83%Planning & Zoning 176,913 200,771 127,693 206,210 230,130 23,920 11.60%Government Buildings 173,706 196,279 124,430 204,250 197,030 (7,220) -3.53%Police 1,161,955 1,356,029 1,114,484 1,338,120 1,390,240 52,120 3.90%Dispatch 65,175 51,369 34,184 45,580 55,800 10,220 22.42%Fire 541,663 573,680 620,986 620,990 656,400 35,410 5.70%Emergency Management 9,837 5,659 5,153 5,840 5,790 (50) -0.86%Protective Inspections 309,712 412,558 247,681 327,950 347,980 20,030 6.11%Street Maintenance 579,533 632,530 547,503 723,730 755,540 31,810 4.40%Recreation 260,653 284,893 142,272 346,110 262,730 (83,380) -24.09%Park Maintenance 393,322 394,694 305,738 480,120 562,580 82,460 17.17%Transfers out 400,000 360,000 478,000 - - - N/ATOTAL EXPENDITURES 4,761,628$ 5,129,687$ 4,285,988$ 5,018,310$ 5,212,980$ 194,670$ 3.88%NET CHANGE IN FUND BALANCE (298,945)$ (124,783)$ (1,399,388)$ (121,590)$ (59,710)$ 61,880$ -50.89%8
General Fund Budget Summary cont.General Fund RevenuesEstimated 2021 Total: $5,153,27073%<1%12%3%12%<1%<1%<1%TaxesSpecial assessmentsLicenses and permitsIntergovernmentalCharges for servicesFines and forfeitsInvestment earningsMiscellaneous9
General Fund Budget Summary cont.General Fund ExpendituresEstimated 2021 Total: $5,212,98023%47%14%16%General GovernmentPublic SafetyPublic WorksParks & Recreation10
Proposed 2021 Tax LevyCity of Arden Hills Past Levies and Tax RatesCity of Arden Hills 2021 Proposed LevyYear Tax Levy % Change Tax Rate % Change2021 4,311,090 4.25% 25.2829% -0.5%Year Tax Levy % Change Tax Rate % Change2011 3,040,964 0.8% 24.19% 6.7%2012 3,096,994 1.8% 25.54% 5.6%2013 3,191,230 3.0% 27.93% 9.3%2014 3,257,456 2.1% 27.95% 0.1%2015 3,359,775 3.1% 27.29% -2.3%2016 3,478,775 3.5% 26.54% -2.8%2017 3,641,290 4.7% 27.21% 2.5%2018 3,786,942 4.0% 25.53% -6.2%2019 3,938,420 4.0% 25.56% 0.1%2020 4,135,340 5.0% 25.41% -0.6%11
Proposed 2021 Tax LevyCity of Arden Hills Surrounding Levy Increases and City Tax RatesCity Prelim Levy Increase City Tax RateSt. Anthony 7.27% 63.97%St. Paul 0.00% 45.02%Spring Lake Park -0.70% 44.93%Maplewood 1.20% 41.99%North St. Paul -0.07% 38.15%Falcon Heights 8.92% 37.92%Roseville 5.04% 37.24%Gem Lake 1.22% 36.45%Mounds View 3.50% 35.57%New Brighton 2.10% 34.60%Shoreview 5.04% 32.32%Lauderdale 6.40% 27.73%Arden Hills 4.25% 25.28%Town of White Bear 20.23% 25.04%Little Canada 3.47% 24.07%Vadnais Heights 3.39% 23.29%White Bear Lake 6.79% 20.32%North Oaks 6.18% 11.77%12
Proposed 2021 Tax LevyEstimated Cost of City Services for 2021 Cost of City ServicesPay 2021 Property Tax Supportfor $387,500 HomesteadCity Service Percent Amount MonthlyCategory Actual of Levy of Levy CostGeneral GovernmentMayor/Council, Administration,Communications, Elections,$1,175,920 20.5% $200 $16.64Auditor, Assessor, Legal, PlanningPublic Safety Building Inspection/CodeEnforcement, Court, $2,456,210 42.8% $417 $34.76Police Contract, Fire, Ambulance,Human Services, Animal ControlPublic WorksEngineering, Streets, Street$755,540 13.2% $128 $10.69Lighting, City BuildingsParks $562,580 9.8% $96 $7.96Recreation $262,730 4.6% $45 $3.72EDA $100,000 1.7% $17 $1.42Capital $420,000 7.3% $71 $5.94 Totals$5,732,980 100.0% $974 $8113
Proposed 2021 Tax LevyTax Dollar Divided by Taxing Authority•City - 24 cents per tax dollar•County - 46 cents per tax dollar•Schools - 23 cents per tax dollar•Misc - 7 cents per tax dollarCity Tax PortionCheck RegisterDescription of Transaction BalancePublic Safety $34.76General Government $16.64Parks and Recreation $11.68Public Works$10.69Capital$ 5.94EDA$ 1.42For a Median Valued Home, $81 a month in property taxes buys police and fire services, street maintenance, park and recreation amenities, code enforcement, and a variety of other City services. 14
Residential property % change in Total Tax (not just City)This is based on a 4.25% City levy increase.TOTAL# parcels<=0 2,186 83%0-10% 404 15%10-20% 30 1%20-30% 8 <1%>30% 10 <1%2,638Median change by School District: 621 -$195623 -$ 9615
City Wide Budget SummaryGeneral Fund, 5,153,270Special Revenue Funds, 508,840Capital Funds, 1,114,290Enterprise Funds, 5,666,590Internal Service Funds, 629,980City Wide Revenues - $13,072,970General Fund, 5,212,980Special Revenue Funds, 505,790Capital Funds, 2,492,220Enterprise Funds, 7,515,540Internal Service Funds, 646,570City Wide Expenditures - $16,373,10016
City Wide Budget SummaryDriving Factors in 2021 Budget• Tax Levy Increase – 4.25% or $175,750• Capital Improvement Program CIP• Increase in Public Safety Costs– Fire Contract ($35,410), Police Contract ($51,120), and Dispatch Contract ($10,220)• Personnel Costs– Cost of Living Adjustments, Step Increases and Health Insurance• Utility rate increases based on projections and results from study 17
Capital Improvement PlanSummary of ExpendituresThe above table shows the City of Arden Hill’s estimated costs for capital projects and equipment for the next five years broken down by department.Department 2021 2022 2023 2024 2025 TotalEconomic Development - 246,130 - 40,000 - 286,130 Government Buildings 50,000 310,000 50,000 50,000 200,000 660,000 Parks Department - 626,000 55,000 - 206,000 887,000 Public Safety Department 100,260 238,120 25,000 82,750 620,000 1,066,130 Sewer Department 436,000 90,000 385,000 - 330,000 1,241,000 Street Department 3,784,000 2,957,000 1,885,000 1,385,000 2,812,000 12,823,000 Surface Water Department 232,000 - 290,000 - - 522,000 Water Department - 75,000 - 60,000 90,000 225,000 Equipment 453,960 71,000 80,000 270,000 230,000 1,104,960 Total 5,056,220 4,613,250 2,770,000 1,887,750 4,488,000 18,815,220 Expenditures by Year18
Resources for Property Tax Relief•State of Minnesota Property Tax Refund –Qualified homeowners and renters when taxes are high relative to their incomes –Down load a M1PR form at www.revenue.state.mn.us/property-tax-refund –Call the Minnesota Department of Revenue at 651-296-3781 •State of Minnesota Senior Citizen Property Tax Deferral Program –Helps senior citizens who are having difficulty paying their property taxes. –Information can be found at www.revenue.state.mn.us/senior-citizens-property-tax-deferral-program –Call Tax Operations Division at MN Department of Revenue 651-556-4803 19
Public CommentQuestions20
City of Arden Hills
City Council Meeting for December 14, 2020
Page 1 of 2
PUBLIC HEARINGS – 8D
MEMORANDUM
DATE: December 14, 2020
TO: Honorable Mayor and City Council
Dave Perrault, City Administrator
FROM: Mike Mrosla, Community Development Manager/City Planner
SUBJECT: Planning Case #19-002
Applicant: Summit Development
Property Location: 1740 Parkshore Drive (New Address)
Request: Vacation of Easement
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider the Following
Hold the required Public Hearing for Summit Development on a Vacation of Easement request on
their property located at 1740 Parkshore Drive.
Background
At its July 22, 2019 meeting, Summit Development received required approvals from the
Council to construct a three (3) story, 120-unit senior housing building which will include
independent living, assisted living, memory care and skilled nursing. Construction has been
delayed due to COVID19. At this time constructed is anticipated to start spring 2021.
Easement Vacation Request
The applicant is requesting to vacate the southern five (5) feet of the segment of existing Drainage
and Utility Easement. The proposed easement vacation is located along the westerly 200 feet of
the north lot line for Lot 1, Block 1 as identified in attachment B. The applicant is proposing to
construct a concrete building access patio on the north end of the proposed of the building that
would encroach into the easement. Engineering and planning staff have reviewed the proposal and
have no concerns with the request. A request for a Vacation of Easement requires a public hearing
before the City Council.
City of Arden Hills
City Council Meeting for December 14, 2020
Page 2 of 2
Notice and Public Comments
Notice of the public hearing was published in the Pioneer Press on December 4, 2020. Staff has
not received any letters, e-mails, or telephone calls from property owners or residents in regards
to this planning case.
Budget Impact
NA
Attachments
A. Location Map
B. Proposed Easement Vacation Sketch
ENVIRONMENTAL ◦ ENGINEERING ◦ SURVEYINGARDEN HILLS SENIOR LIVING Attachment A
f:\jobs\7781 - 7800\7781 - summit - arden hills\cad c3d\survey\description sketches\7781-du vacation sketch.dwgSave Date:10/15/20
$WWDFKPHQW%
NEW BUSINESS – 9A
MEMORANDUM
DATE: December 14, 2020
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Gayle Bauman. Finance Director
Mary Tomnitz, Accounting Clerk
SUBJECT: Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
Council Should Consider
A motion to approve Resolution 2020-065 certifying delinquent utilities to Ramsey County.
Background
Delinquent utility amounts are certified to Ramsey County quarterly. A list of utility accounts
with a delinquent balance was compiled and notices dated November 6, 2020 were mailed.
These customers were informed of their delinquent status and were asked to make payment of
the delinquent balance by December 4, 2020. Utility accounts with an unpaid delinquent balance
would be certified to Ramsey County to be added to property taxes payable in 2021. The
certification amount is equal to the unpaid delinquent balance plus an eight percent penalty.
The list of remaining delinquent utility accounts, as of December 9, 2020 is attached. The City
will request that Ramsey County levy the delinquent balances against the respective properties.
Attachments
Attachment A: Resolution No. 2020-065DQG'elinquent Utility Accounts List
Page 1 of 1
To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting
cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage.
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2020-065
RESOLUTION ADOPTING AND CONFIRMING QUARTERLY SPECIAL
ASSESSMENTS FOR DELINQUENT UTILITIES
WHEREAS, the amount to be specially assessed for DELINQUENT UTILITIES has
been duly calculated in accordance with the provisions of the Municipal Code and Minnesota
Statues; and
WHEREAS, notices have been duly mailed as required by law; and
WHEREAS, said proposed assessments have at all times since their filing been open
for public inspection, and an opportunity has been given to all interested parties to present
objections if any, to the proposed assessments; and
WHEREAS, there were no oral or written objections received.
1. The amounts so calculated and set forth in said notices are hereby levied against the
respective parcels of land described therein, and
2. The proposed assessments are hereby adopted and confirmed as special
assessments for each of said parcels of land and the assessments together with an
additional penalty of eight percent (8%) of the original unpaid amount, inclusive of
any previous delinquency penalty, shall be a lien concurrent with general taxes
upon such parcel.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden
Hills, Minnesota, that the City Administrator be authorized and directed to transmit to the
County Auditor a certified duplicate of the assessment roll to be extended upon the property
tax lists of the County, and the County Auditor shall collect said special assessments with
taxes levied in 2020, payable in 2021:
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS
14th DAY OF DECEMBER, 2020.
____________________________________
ATTEST: DAVID GRANT, MAYOR
__________________________________________
JULIE HANSON, CITY CLERK
Attachment A
PID # Cust No Service Address Water Sewer Storm Total
Arrears
Fee 8%
Certification
Assessment
Total
343023440085 000091-000 1174 Edgewater Avenue 60.81 70.03 15.61 146.45 11.72 158.17
223023240216 000223-000 4361 Arden View Court 84.24 108.25 20.24 212.73 17.02 229.75
223023340036 000231-000 4101 Hamline Avenue N 90.64 109.27 15.61 215.52 17.24 232.76
223023240336 000367-000 4335 Arden View Court 82.81 99.10 20.24 202.15 16.17 218.32
223023240326 000375-000 4370 Arden View Court 78.38 91.90 20.24 190.52 15.24 205.76
223023210040 000398-000 1354 Arden View Drive 7.86 69.10 20.24 97.20 7.78 104.98
223023210030 000408-000 1375 Arden View Drive 116.89 134.11 20.24 271.24 21.70 292.94
223023210057 000454-000 1393 Arden View Drive 64.75 72.80 20.24 157.79 12.62 170.41
223023210108 000502-000 1444 Arden View Drive 248.10 249.16 20.24 517.50 41.40 558.90
223023120013 000569-000 1307 Karth Lake Circle 143.35 167.97 15.61 326.93 26.15 353.08
223023140019 000700-000 1112 Amble Drive 46.48 61.17 15.61 123.26 9.86 133.12
223023320013 000743-000 4283 Norma Avenue 308.61 135.16 15.61 459.38 36.75 496.13
223023120007 000990-000 1337 Karth Lake Circle 143.47 120.31 15.61 279.39 22.35 301.74
283023240018 001154-000 1839 Venus Avenue 84.42 114.84 15.61 214.87 17.19 232.06
283023330013 001255-000 2027 Thom Drive 103.00 109.27 15.61 227.88 18.23 246.11
213023140007 001276-000 4375 Old Highway 10 0 104.27 14.90 119.17 9.53 128.70
163023340015 001285-000 4627 Highway 10 203.51 231.57 15.61 450.69 36.06 486.75
273023340016 001493-000 1442 Arden Oaks Drive 90.87 109.27 15.61 215.75 17.26 233.01
213023430017 001534-000 1791 Janet Court 103.44 124.56 15.61 243.61 19.49 263.10
333023110036 001551-000 1611 Lake Johanna Boulevard 162.59 146.20 15.61 324.40 25.95 350.35
283023120052 001575-000 1761 Lake Valentine Road 123.09 117.04 15.61 255.74 20.46 276.20
213023410051 001584-000 1681 Brueberry Lane 58.49 60.78 20.24 139.51 11.16 150.67
343023330050 001671-000 3130 Ridgewood Road 56.82 79.42 15.61 151.85 12.15 164.00
343023210018 001763-000 1423 Arden Place 140.15 126.50 15.61 282.26 22.58 304.84
343023240003 001775-000 3466 Glenarden Road 89.96 109.27 15.61 214.84 17.19 232.03
343023410055 001808-000 1171 Carlton Drive 183.80 207.73 15.61 407.14 32.57 439.71
333023340019 001880-000 3211 Lake Johanna Boulevard 106.95 109.27 15.61 231.83 18.55 250.38
333023340020 001884-000 3223 Lake Johanna Boulevard 103.35 117.43 15.61 236.39 18.91 255.30
333023340066 001897-000 1921 Glenpaul Avenue 118.44 129.67 15.61 263.72 21.10 284.82
343023210016 001920-000 1437 Arden Place 95.53 109.27 15.61 220.41 17.63 238.04
333023420038 001969-000 3290 Lake Johanna Boulevard 93.62 115.01 15.61 224.24 17.94 242.18
333023240032 002096-000 1876 Grant Road 208.12 190.50 15.61 414.23 33.14 447.37
343023420053 002098-000 3330 Dunlap Street N 64.02 74.26 15.61 153.89 12.31 166.20
333023240027 002204-000 1840 Grant Road 101.99 134.45 15.61 252.05 20.16 272.21
343023310015 002293-000 3354 Snelling Avenue N 59.97 68.08 15.61 143.66 11.49 155.15
343023140042 002482-000 1177 Benton Way 49.48 66.47 15.61 131.56 10.52 142.08
333023330031 002492-000 3194 Cleveland Ave N 0.39 22.37 2.51 25.27 2.02 27.29
333023330035 002511-000 2022 Edgewater Avenue 104.98 125.50 15.61 246.09 19.69 265.78
333023240108 002512-000 1850 Indian Place 74.05 88.68 11.10 173.83 13.91 187.74
343023110001 002738-000 1160 County Road E W Suite 100 590.38 386.84 218.88 1,196.10 95.69 1,291.79
333023330057 003236-000 2015 Glenpaul Avenue 96.85 109.27 15.61 221.73 17.74 239.47
283023330012 003256-000 2023 Thom Drive 131.43 135.55 15.61 282.59 22.61 305.20
223023240240 003444-000 4412 Arden View Court 150.43 160.25 20.24 330.92 26.47 357.39
343023140009 003823-000 1115 Benton Way 132.01 135.09 15.61 282.71 22.62 305.33
223023210007 003937-000 1343 Arden View Drive 120.24 133.91 20.24 274.39 21.95 296.34
343023420014 004546-000 1253 Ingerson Road 2.31 17.99 14.83 35.13 2.81 37.94
223023210028 004608-000 1370 Arden View Drive 69.52 119.40 20.24 209.16 16.73 225.89
223023330015 004713-000 4149 Norma Avenue 136.52 135.05 15.61 287.18 22.97 310.15
333023320008 005251-000 2000 Stowe Ave 111.31 134.42 15.61 261.34 20.91 282.25
223023210117 005368-000 1450 Arden View Drive 73.54 86.93 20.24 180.71 14.46 195.17
213023120004 005384-000 4541 Lakeshore Place 147.47 120.63 15.61 283.71 22.70 306.41
213023430004 006414-000 4108 Valentine Crest Road 53.42 56.94 15.61 125.97 10.08 136.05
213023410028 006494-000 1675 Brueberry Lane 90.86 109.27 20.24 220.37 17.63 238.00
223023240248 007082-000 4416 Arden View Court 105.92 109.79 20.24 235.95 18.88 254.83
283023330011 007090-000 1971 Thom Drive 72.32 85.89 15.61 173.82 13.91 187.73
223023230016 007235-000 1528 McClung Drive 145.36 152.31 15.61 313.28 25.06 338.34
333023240019 008210-000 1873 Grant Road 68.41 80.64 15.61 164.66 13.17 177.83
223023320026 008331-000 1469 Colleen Avenue 179.18 212.91 15.61 407.70 32.62 440.32
343023140060 008936-000 1159 Benton Way 20.36 139.62 13.14 173.12 13.85 186.97
333023340067 009129-000 1927 Glenpaul Avenue 100.45 116.18 15.61 232.24 18.58 250.82
343023220010 009593-000 3493 Siems Court 163.60 167.17 15.61 346.38 27.71 374.09
223023240322 009989-000 4478 Arden View Court 99.37 112.08 20.24 231.69 18.54 250.23
223023240239 011640-000 4413 Arden View Court 86.44 105.19 20.24 211.87 16.95 228.82
343023110001 011648-000 1160 County Road E W, Suite 200 238.69 291.48 0.00 530.17 42.41 572.58
333023340085 011775-000 3129 New Brighton Road 23.40 31.22 15.61 70.23 5.62 75.85
273023340057 012232-000 3663 Hamline Ave 323.81 115.64 15.61 455.06 36.40 491.46
333023330024 012306-000 1983 Edgewater Avenue 147.27 127.71 15.61 290.59 23.25 313.84
343023130009 012369-000 1309 Cannon Avenue 78.60 117.24 15.61 211.45 16.92 228.37
223023310044 012371-000 1418 Indian Oaks Trail 68.72 100.42 15.61 184.75 14.78 199.53
283023120007 012503-000 1716 Lake Valentine Road 42.35 55.38 14.22 111.95 8.96 120.91
283023130011 012504-000 1793 Gramsie Road 46.99 62.85 14.22 124.06 9.92 133.98
333023240108 012524-000 1850 Indian Place 20.07 21.15 4.86 46.08 3.69 49.77
7,995.02 8,526.42 1,350.56 17,872.00 1,429.78 19,301.78
Page 1 of 1
NEW BUSINESS – 9B
MEMORANDUM
DATE: December 14, 2020
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Gayle Bauman. Finance Director
Pang Silseth, Accounting Analyst
SUBJECT: Resolution 2020-066 Adopting and Confirming Special Assessments for
Delinquent False Alarm Charges
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
Council Should Consider
A motion to approve Resolution 2020-066 adopting and confirming special assessments for
delinquent false alarm charges.
Background
The City Council held a public hearing earlier tonight (item 8B) regarding special assessment
certification of delinquent false alarm charges. The City will request that Ramsey County levy
the delinquent balances against the properties on which the alarm systems are installed.
Attachments
Attachment A: Resolution No. 2020-066 and Delinquent Listing
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2020-066
RESOLUTION ADOPTING AND CONFIRMING SPECIAL ASSESSMENTS
FOR DELINQUENT FALSE ALARM CHARGES
WHEREAS, the property owners were provided notice of delinquent false alarm charges
pursuant to City Regulations; and
WHEREAS, the adoption of this special assessment was initiated pursuant to the City of
Arden Hills Municipal Code; and
WHEREAS, the Arden Hills City Council held a hearing on December 14, 2020. All
persons present at said meeting were given an opportunity to be heard and present written
statements. The Council also considered the recommendation of the City Staff that this special
assessment be approved; and
NOW, THEREFORE, BE IT RESOLVED THAT THE ARDEN HILLS CITY
COUNCIL hereby adopts Resolution 2020-066, adopting and confirming special assessments
related to false alarm charges incurred at said parcels; and
BE IT FURTHER RESOLVED, in the event that the property owners do not pay any
portion of the charges, that the unpaid amount together with an additional penalty of eight
percent (8%) of the delinquent false alarm charge shall be collected with taxes levied in 2020,
payable in 2021.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 14h DAY
OF DECEMBER, 2020.
____________________________________
David Grant, MAYOR
ATTEST:
_______________________________________
Julie Hanson, CITY CLERK
To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting
cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage.
Attachment A
PID
Acct
No SiteAddress
Delinquent
Amount
8%
Penalty
Assessment
Amount
213023230014 512 4300WRoundLakeRd 200.00 16.00 216.00
213023230014 326 4300WRoundLakeRd 600.00 48.00 648.00
213023310033 286 2015GatewayBlvd 200.00 16.00 216.00
223023410015 303 4285LexingtonAve 120.00 9.60 129.60
273023410023 278 3833LexingtonAve,Ste101 300.00 24.00 324.00
273023410023 287 3833LexingtonAveN,Ste104 2,000.00 160.00 2,160.00
343023110100 308 3561LexingtonAve 920.00 73.60 993.60
343023220010 492 3493SiemsCt 200.00 16.00 216.00
4,903.20TotalAssessment
Page 1 of 5
NEW BUSINESS – 9C
MEMORANDUM
DATE:
December 14, 2020
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Gayle Bauman, Finance Director
SUBJECT: 2021 Budget and Tax Levy
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
The City Council should consider approving the 2021 Budget and Tax Levy as presented, or
provide changes to the budget and/or levy to be effective in 2021.
Background
A budget workshop was held with the Council on August 17, 2020. Staff was directed to reduce
the proposed COLA for non-union employees from 3% to 2% and Council adopted a maximum tax
levy increase of 4.25% on September 14, 2020. Another budget workshop was held with the
Council on November 16, 2020. Staff was not directed to make any changes to the proposed
information.
Discussion
Wages and Benefits
The 2021 proposed budget is currently being prepared assuming a 2.0% wage adjustment for non-
union staff; the IUOE Local 49 Union Contract was approved back in December 2019 at 3% for
2021. Benefit amounts have been adjusted based on renewal information. Health insurance is set
to increase by about 9.5% and dental is set to remain the same as 2020. The city’s payment toward
employee health insurance is increasing $43.48 per month for an employee on a single plan and
$87.50 per month for an employee on a family plan. Health Insurance is a $19,500 increase in the
budget. Other changes to personnel costs include changes in the allocation between departments
and funds for various positions. Total personnel costs increased by $152,090 from 2020 to 2021.
The breakdown of this increase is as follows:
2020 IUOE Local 49 contract (approved after budget was adopted) $16,540
2021 Step increases $63,020
2021 COLA adjustments $52,470
Health insurance increase $19,500
Work Comp increase $560
TOTAL $152,090
Page 2 of 5
General Fund
The General Fund is the primary operating fund of the City and its main source of revenue is
property taxes. The 2021 revenue budget is projected to increase by $256,550 over 2020 to
$5,153,270. One of the reasons for this increase is the proposed tax levy increase which increases
the General Fund revenue by $125,750. Another reason is inclusion of building permit revenue of
$275,000 for three significant projects expected to move forward next year. If any of these projects
do not move forward and no other projects develop during 2021, the budget for building permit fee
revenues may be overstated. The budget for Municipal State Aid Maintenance had to be reduced
by $22,240 from the amount presented to the Council back in August. COVID-19 has had an impact
on these revenues and the City was notified of an approximate 15% decrease for 2021.
Expenditures are projected to increase by $194,670 over 2020 to $5,212,980. Besides personnel
costs, the increase is mainly due to public safety costs.
x The police contract is expected to rise by 3.8%, or $51,120 for 2021. Major cost drivers include
a 2.5% COLA, PERA rate increases, first aid supplies, training and a decrease in revenues.
x Dispatch costs will be increasing by 22.4%, or $10,220. This is mainly due to an error in the
way report queries undercounted medical calls in previous years for cities served by Allina.
This means an increase in call counts and an increase in cost sharing for the next three years.
The impact of this shift will happen over a three-year period as the use of a three-year rolling
average of call counts smooths out variability in annual call fluctuations.
x The fire costs are expected to rise by 5.7%, or $35,410 for 2021. This is mainly due to increased
personnel costs ($51,690), the addition of family health insurance ($28,000) and an increase in
routine maintenance repairs ($26,720), all of which Arden Hills’ cost share portion is 25%.
Special Revenue Funds
The City has five special revenue funds with activity in 2021 that finance various activities with
restricted revenues. The allocation of property tax dollars is proposed to remain the same for the
EDA General Fund ($100,000). The audio/video equipment was updated in the Council Chambers
during 2019 so there are no major purchases budgeted in the Cable TV Fund for 2021. Only one of
the three Tax Increment Financing Funds currently receives tax increment revenue (TIF #4). TIF
#3 has been decertified and has funds available for future eligible projects. TIF #5 was recently
established at the end of 2019.
Capital Project Funds
The Council has previously reviewed the 2021-2025 CIP. Much of this information is reflected in
the capital funds of the City. The allocation of property tax dollars is proposed to remain the same
for the Equipment and Building Replacement Fund ($50,000), remain the same for the Capital
Improvement (PIR) Fund ($250,000), and increase by $50,000 for the Public Safety Capital Fund
($120,000). The property tax allocation for the Public Safety Capital Fund will need to be increased
in future years.
Page 3 of 5
CIP 2021-2025
Projects included in the 2021 Proposed Budget and CIP are as follows:
Project Fund Source Amount
City Hall Maintenance Equip/Bldg Replacement $50,000
LJFD Road Costs Public Safety Capital $80,600
LJFD Capital Items Public Safety Capital $19,660
Lift Station Rehab Sewer $216,000
Sewer Lining/Rehab Sewer $220,000
Hamline Avenue Crosswalks PIR/Ramsey County $102,000
2021 PMP – Hazelnut Neighborhood PIR/Utilities $3,682,000
Shorewood Drive Drainage Improvements Surface Water $52,000
Karth Lake Runoff Control Surface Water/Grant $180,000
Replace Int’l Plow Truck #120 Equip/Bldg Replacement $243,960
Replace 2012 F-350 Truck #203 Equip/Bldg Replacement $48,000
Replace 2010 F-350 Truck #210 Equip/Bldg Replacement $46,000
Replace 1997 Toro Groundmaster #409 Equip/Bldg Replacement $60,000
Trade in Program Toro Z Mowers #458 & #459 Equip/Bldg Replacement $30,000
Portable Message Board Equip/Bldg Replacement $16,000
Portable Light Tower Equip/Bldg Replacement $10,000
Enterprise Funds
The City has four enterprise funds that finance business-type activities. A rate study was completed
in 2018 for the Water, Sewer and Surface Water Management funds. Staff recommended rate
increases are reflected in the revenue budgets and will be included on the 2021 Fee Schedule for
the City. The proposed increases are as follows: Water – 3%; Sewer – 6.5%; Storm – 3%. Below
is a comparison of utility fees for 2020 and 2021 based on proposed rates for a household using
9,000 gallons per quarter with a ¾” meter size or smaller.
Property Values, Taxes and Tax Rates
According to information provided by Ramsey County, the median home value in Arden Hills will
increase from $372,400 for 2020 taxes to $387,500 for 2021 taxes, an increase of 4.05%, which is
less than the countywide average of 4.9%. The annual impact of a 4.25% City levy increase to a
residential homes is as follows (City tax amount only):
2020 2021
Water 73.74 75.89
Sewer 109.27 116.38
Storm 15.61 16.08
TOTAL 198.62 208.35
Page 4 of 5
Set levy at $4,311,090 (an increase of $175,750 or 4.25% over 2020)
Value of Value of Taxable CITY TAX
Property for Property for Value for $ %
Pay 2020 Pay 2021 Pay 2021 Pay 2020 Pay 2021 CHANGE CHANGE
$ 180,000 $ 187,300 $ 166,900 $ 404 $ 422 $ 18 4.4%
$ 372,400 $ 387,500 $ 385,100 $ 937 $ 974 $ 37 3.9%
$ 410,000 $ 426,600 $ 426,600 $ 1,041 $ 1,079 $ 37 3.6%
$ 525,000 $ 546,300 $ 546,300 $ 1,350 $ 1,410 $ 60 4.5%
$ 650,000 $ 676,400 $ 676,400 $ 1,747 $ 1,822 $ 74 4.3%
The 2020 City Tax Rate is 25.414%. The estimated City tax rate based on the most current
information with a 4.25% levy increase is 25.283%.
2020 tax rates for other cities in Ramsey County are as follows:
Page 5 of 5
Attachments
Attachment A: Summary of Proposed 2021-2025 Capital Improvement Plan
Attachment B: Summary of Proposed 2021 Budget
Attachment C: Resolution 2020-xxx Setting the Final Levy for Taxes Payable in 2021
Attachment D: Resolution 2020-xxx Setting the Final Levy for Karth Lake Special Taxing District
for Taxes Payable in 2021
Attachment E: Resolution 2020-xxx Adopting the 2021 Budget
Page
DepartmentSummary 1
ProjectDetails 4
FundingSourceSummary 49
SourcesandUsesofFund 53
StreetProjectsͲ10yearplan 60
CITYOFARDENHILLS
2021Ͳ2025PROPOSEDCIP
December14,2020
Attachment A
Capital Improvement Plan
City of Arden Hills, Minnesota
DEPARTMENT SUMMARY
2021 2025thru
Total20212022202320242025Department
Economic Development 286,130246,130 40,000
Equipment 1,104,960453,960 71,000 80,000 270,000 230,000
Government Buildings 660,00050,000 310,000 50,000 50,000 200,000
Parks Department 887,000626,000 55,000 206,000
Public Safety 1,066,130100,260 238,120 25,000 82,750 620,000
Sanitary Sewer Department 1,241,000436,000 90,000 385,000 330,000
Street Department 12,823,0003,784,000 2,957,000 1,885,000 1,385,000 2,812,000
Surface Water Management Dept 522,000232,000 290,000
Water Department 225,00075,000 60,000 90,000
5,056,220 4,613,250 2,770,000 1,887,750 4,488,000 18,815,220TOTAL
Produced Using the Plan-It Capital Planning Software 1
Capital Improvement Plan
City of Arden Hills, Minnesota
PROJECTS BY DEPARTMENT
2021 2025thru
Total20212022202320242025DepartmentProject #Priority
Economic Development
22-EDA-001 286,130246,130 40,000Gateway Signs n/a
286,130246,130 40,000Economic Development Total
Equipment
20-EqpV-001 243,960243,960Replace International Plow Truck (Unit 120)n/a
20-EqpV-005 48,00048,000Replace 2012 F-350 Truck (Unit 203)3
20-EqpV-009 46,00046,000Replace 2010 F-350 Truck (Unit 210)3
21-Eqp-001 60,00060,000Replace 1997 Toro Groundsmaster (Unit 409)3
21-Eqp-003 30,00030,000Trade in Program Toro Z Mowers (458 & 459)3
21-Eqp-004 16,00016,000Portable Message Board 4
21-Eqp-005 10,00010,000Add Portable Light Tower 4
22-Eqp-006 10,00010,000Replace 2005 Felling Trailer (Unit 414)4
22-Eqp-007 25,00025,000Replace 2001 Toro Workman (Unit 411)3
22-EqpV-002 36,00036,000Building Inspector Vehicle (Unit 504)n/a
23-EqpV-002 80,00080,000Replace F-450 Truck (Unit 211)3
24-Eqp-002 10,00010,000Replace 1996 Wacker 880 Roller (Unit 106)3
24-EqpV-001 160,000160,000Replace Sterling Acterra Truck (Unit 431)3
24-EqpV-002 250,000100,000 150,000Replace 2012 Int'l Plow Wing Truck (115)n/a
25-Eqp-001 80,00080,000Replace 2018 Toro Large Area Mower (Unit 457)3
1,104,960453,960 71,000 80,000 270,000 230,000Equipment Total
Government Buildings
21-Bldg-005 250,00050,000 50,000 50,000 50,000 50,000City Hall Maintenance 2
22-Bldg-006 260,000260,000City Hall parking lot 3
25-Bldg-002 150,000150,000City Hall roof 3
660,00050,000 310,000 50,000 50,000 200,000Government Buildings Total
Parks Department
20-Park-003 236,000110,000 126,000Playground Structure Replacement 3
22-Park-001 506,000426,000 80,000Hard Court Reconstruction 3
22-Park-002 90,00090,000Hazelnut Park Warming House 4
23-Park-004 55,00055,000Perry & Cummings Park Roof Maintenance 3
887,000626,000 55,000 206,000Parks Department Total
Public Safety
21-Pub-001 76,69017,190 14,500 15,000 15,000 15,000LJFD General Equipment n/a
21-Pub-002 79,5301,280 20,500 57,750LJFD Rescue/Chief/Utility Vehicle Replacement n/a
21-Pub-004 46,8101,190 15,620 10,000 10,000 10,000LJFD Station Capital n/a
22-Pub-001 587,500187,500 400,000LJFD Engine/Ladder Replacement n/a
25-Pub-005 275,60080,600 195,000Lake Johanna Fire Dept Fire Station n/a
1,066,130100,260 238,120 25,000 82,750 620,000Public Safety Total
Produced Using the Plan-It Capital Planning Software 2
Total20212022202320242025DepartmentProject #Priority
Sanitary Sewer Department
21-Sew-001 516,000216,000 90,000 210,000Lift Station Rehabilitation 2
21-Sew-002 725,000220,000 175,000 330,000Sewer Lining/Rehabilitation 2
1,241,000436,000 90,000 385,000 330,000Sanitary Sewer Department Total
Street Department
20-Str-005 102,000102,000Hamline Avenue crosswalks 2
21-Str-005 3,682,0003,682,0002021 PMP - Hazelnut Neighborhood 2
22-Str-001 827,000827,000Arden Oaks Neighborhood Streets 2
22-Str-003 1,120,0001,120,000Old Snelling Ave PMP, CR E - Hwy 51 2
22-Str-006 1,010,0001,010,000Lexington Ave, CR E to 694 2
23-Str-001 1,885,0001,885,000Colleen/Norma/Briar Knoll/Royal Hills/Arden Vista 2
24-Str-001 1,385,0001,385,000Karth Lake East Neighborhood Streets and Stowe Ave 2
25-Str-001 1,125,0001,125,000Tiller/Dunlap/Benton Way Resurface/Replace 2
25-Str-002 1,687,0001,687,000Old Snelling Ave/CR E Intersection Improvements 3
12,823,0003,784,000 2,957,000 1,885,000 1,385,000 2,812,000Street Department Total
Surface Water Management Dept
20-Storm-003 52,00052,000Shorewood Drive Drainage Improvements 3
21-Storm-001 180,000180,000Karth Lake Runoff Control 2
23-Storm-001 65,00065,000Karth Lake retaining wall 2
23-Storm-002 225,000225,000Storm Pond and Outfall Maintenance 2
522,000232,000 290,000Surface Water Management Dept Total
Water Department
22-W-001 135,00075,000 60,000Water Tower Maintenance 2
25-W-002 90,00090,000Booster Station Improvements 2
225,00075,000 60,000 90,000Water Department Total
GRAND TOTAL 18,815,2205,056,220 4,613,250 2,770,000 1,887,750 4,488,000
Produced Using the Plan-It Capital Planning Software 3
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Community Devl Dir
2021 2025thru Department Economic Development
Description
Install gateway signs at major entry points to the City. Potential locations for signs include: (1) Highway 96 at Round Lake Road, (2) Highway 96
at Lexington Avenue, (3) County Road E at Highway 51, (4) County Road E at Lexington Avenue, (5) Lexington Avenue at County Road F, and
(6) Lexington Avenue at County Road D. Potential sign locations are not listed in order of priority and are subject to change.
There are three existing gateway signs in the following locations: (1) County Road E2 at I-35W, (2) County Road D at Cleveland Avenue, and (3)
Lake Johanna Boulevard at the Roseville border.
The cost for a typical sign is $25,000, including installation, lighting and landscaping. Actual costs will vary depending on the amount of site
improvements and/or landscaping that is necessary in a specific location.
The City has discussed completing the gateway sign at Highway 96 and Lexington Avenue as being a priority. Based on preliminary cost estimates
completed for the sign in 2018, staff has budgeted $246,130 for completing this gateway sign in 2022. This amount includes final design,
construction and inspection costs as well as a contingency.
Staff has budgeted $40,000 for the completion of an additional gateway sign in 2024 at a location to be determined.
Project #22-EDA-001
Priority n/a
Justification
Advance the economic development goals in the 2030 Comprehensive Plan. Implement the Guiding Plan for the B2 District. Work to better
identify the entrance points to the City for businesses and visitors. Foster civic pride and community identity.
As discussed with the Council, the plan is to highlight existing signs and look at recommendations in 2020.
Budget Impact/Other
Annual maintenance costs for sign cleaning and care of landscaping is estimated by the Public Works Department at $500 per sign annually.
Useful Life
Project Name Gateway Signs Category Economic Devl Improvement
Type Improvement
TCAAP No
Total Project Cost:$286,130
Total20212022202320242025Expenditures
286,130246,130 40,000Construction/Maintenance
246,130 40,000 286,130Total
Total20212022202320242025Funding Sources
286,130246,130 40,000EDA General Fund
246,130 40,000 286,130Total
Produced Using the Plan-It Capital Planning Software
4
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2021 2025thru Department Equipment
Description
Replace 2011 International Plow Truck #120.
Mileage 29,590
Project #20-EqpV-001
Priority n/a
Justification
Truck will be 10 years old. The original plan was to split this purchase between 2020 and 2021. Now the plan is to make the entire purchase in
2021.
Parts and labor costs:
2018 - $5,200
2019 - $13,249
Budget Impact/Other
Maintenance and repairs.
Useful Life 15-17
Project Name Replace International Plow Truck (Unit 120)Category Vehicles
Type Equipment
TCAAP No
Total Project Cost:$243,960
Total20212022202320242025Expenditures
243,960243,960Equip/Vehicles/Furnishings
243,960 243,960Total
Total20212022202320242025Funding Sources
243,960243,960Equipment/Building
Replacement Fund
243,960 243,960Total
Produced Using the Plan-It Capital Planning Software
5
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2021 2025thru Department Equipment
Description
Replace unit #203 2012 F350 with v-plow and lift gate.
Vin # 1FT8X3B61CEB85202
Mileage 77,381
Project #20-EqpV-005
Priority 3 Important
Justification
Unit 203 has excessive wear from plowing and working on construction sites. Will also look at adding a utility body to safely transport tools and
miscellaneous parts. This purchase was moved from 2020 to 2021.
Parts and labor costs:
2018 -$4,600
Budget Impact/Other
Useful Life 10
Project Name Replace 2012 F-350 Truck (Unit 203)Category Vehicles
Type Equipment
TCAAP No
Total Project Cost:$48,000
Total20212022202320242025Expenditures
48,00048,000Equip/Vehicles/Furnishings
48,000 48,000Total
Total20212022202320242025Funding Sources
48,00048,000Equipment/Building
Replacement Fund
48,000 48,000Total
Produced Using the Plan-It Capital Planning Software
6
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2021 2025thru Department Equipment
Description
Vehicle #210 - 2010 Ford F350 with lift gate and sign board.
VIN # 1FTWF3B52AEA23206
Mileage 54,517
Project #20-EqpV-009
Priority 3 Important
Justification
Vehicle has reached the end of its useful life. The electronic sign board will also be replaced. This purchase was moved from 2020 to 2021.
Parts and labor costs:
2018 - $1,400
Budget Impact/Other
Reduce maintenance and repair costs.
Useful Life 10
Project Name Replace 2010 F-350 Truck (Unit 210)Category Vehicles
Type Equipment
TCAAP No
Total Project Cost:$46,000
Total20212022202320242025Expenditures
46,00046,000Equip/Vehicles/Furnishings
46,000 46,000Total
Total20212022202320242025Funding Sources
46,00046,000Equipment/Building
Replacement Fund
46,000 46,000Total
Produced Using the Plan-It Capital Planning Software
7
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2021 2025thru Department Equipment
Description
Replace Equipment # 409 - 1997 Toro Groundsmaster.
Vehicle # 85409
Hours 2,925
Project #21-Eqp-001
Priority 3 Important
Justification
Parts and labor costs:
2018 - $1,300
2019 - $325
Equipment will be 24 years old.
Used for trail and off-road mowing. Machine is 4wd and replacement parts are becoming more difficult to find due to age.
Budget Impact/Other
Reduce equipment repairs and maintenance costs.
Useful Life 10
Project Name Replace 1997 Toro Groundsmaster (Unit 409)Category Equipment: Public Works
Type Equipment
TCAAP No
Total Project Cost:$60,000
Total20212022202320242025Expenditures
60,00060,000Equip/Vehicles/Furnishings
60,000 60,000Total
Total20212022202320242025Funding Sources
60,00060,000Equipment/Building
Replacement Fund
60,000 60,000Total
Produced Using the Plan-It Capital Planning Software
8
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2021 2025thru Department Equipment
Description
Replace Two 2018 Toro "Z" Lawn Mowers.
458 Hours 518
459 Hours 569
Project #21-Eqp-003
Priority 3 Important
Justification
The trade in value of the Toro "Z" mowers is maximized if they are traded in with warrany still remaining. Due to the amount of time these pieces
of equipment are used during the summer months, they are traded in on a three year cycle.
Parts and labor costs:
#458
2018 - $850
2019 - $730
#459
2018 - $1,050
2019 - $925
Budget Impact/Other
Useful Life 5
Project Name Trade in Program Toro Z Mowers (458 & 459)Category Equipment: Public Works
Type Equipment
TCAAP No
Total Project Cost:$30,000
Total20212022202320242025Expenditures
30,00030,000Equip/Vehicles/Furnishings
30,000 30,000Total
Total20212022202320242025Funding Sources
30,00030,000Equipment/Building
Replacement Fund
30,000 30,000Total
Produced Using the Plan-It Capital Planning Software
9
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2021 2025thru Department Equipment
Description
Purchase trailer mount message board for traffic control functions and prewarning messages. This will replace the truck mount message board on
unit #210.
Project #21-Eqp-004
Priority 4 Less Important
Justification
Existing message board is a 2006 model purchased used from Ramsey County. Parts are very difficult to find and a trailer mount board will not tie
up a truck in the field.
Budget Impact/Other
Useful Life 13-15
Project Name Portable Message Board Category Equipment: Public Works
Type Equipment
TCAAP No
Total Project Cost:$16,000
Total20212022202320242025Expenditures
16,00016,000Equip/Vehicles/Furnishings
16,000 16,000Total
Total20212022202320242025Funding Sources
16,00016,000Equipment/Building
Replacement Fund
16,000 16,000Total
Produced Using the Plan-It Capital Planning Software
10
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2021 2025thru Department Equipment
Description
Add generator powered towable light tower.
Project #21-Eqp-005
Priority 4 Less Important
Justification
Public Works staff is currently working in dark conditions loading and unloading trucks during after hour emergencies. The light would also be
used on job sights when needed. It is OSHA work space compliant.
Budget Impact/Other
Useful Life 13-15
Project Name Add Portable Light Tower Category Equipment: Public Works
Type Equipment
TCAAP No
Total Project Cost:$10,000
Total20212022202320242025Expenditures
10,00010,000Equip/Vehicles/Furnishings
10,000 10,000Total
Total20212022202320242025Funding Sources
10,00010,000Equipment/Building
Replacement Fund
10,000 10,000Total
Produced Using the Plan-It Capital Planning Software
11
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2021 2025thru Department Equipment
Description
Replace 2005 Felling lift gate trailer due to corrosion.
Project #22-Eqp-006
Priority 4 Less Important
Justification
Replace the 2005 Felling trailer with a 22 foot trailer with better ergonomics, due to corrosion.
Parts and labor costs:
2019 - $430
Budget Impact/Other
Useful Life 13-15
Project Name Replace 2005 Felling Trailer (Unit 414)Category Equipment: Public Works
Type Equipment
TCAAP No
Total Project Cost:$10,000
Total20212022202320242025Expenditures
10,00010,000Equip/Vehicles/Furnishings
10,000 10,000Total
Total20212022202320242025Funding Sources
10,00010,000Equipment/Building
Replacement Fund
10,000 10,000Total
Produced Using the Plan-It Capital Planning Software
12
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2021 2025thru Department Equipment
Description
Replace the 2001 Toro Workman with field painter (unit 411).
Hours 2,045
Project #22-Eqp-007
Priority 3 Important
Justification
The workman will be 21 years old in 2022 and is used almost every day during the summer. It is reaching the end of its useful (dependable) life.
The paint sprayer will also be replaced.
Parts and labor costs:
2018 - $1,700
2019 - $825
Budget Impact/Other
Useful Life 13-15
Project Name Replace 2001 Toro Workman (Unit 411)Category Equipment: Public Works
Type Equipment
TCAAP No
Total Project Cost:$25,000
Total20212022202320242025Expenditures
25,00025,000Equip/Vehicles/Furnishings
25,000 25,000Total
Total20212022202320242025Funding Sources
25,00025,000Equipment/Building
Replacement Fund
25,000 25,000Total
Produced Using the Plan-It Capital Planning Software
13
Capital Improvement Plan
City of Arden Hills, Minnesota Contact City Administrator
2021 2025thru Department Equipment
Description
Purchase a new inspection vehicle in 2022 to replace 2013 Ford Escape.
Project #22-EqpV-002
Priority n/a
Justification
The current vehicle will be 9 years old. A multipurpose vehicle, like an Escape, will serve other City employees when they want to use a City
vehicle to attend meetings and conferences - especially when they are out of town.
Parts and labor costs:
2019 - $1,205
Budget Impact/Other
Cost of maintenance.
Useful Life 10
Project Name Building Inspector Vehicle (Unit 504)Category Vehicles
Type Equipment
TCAAP No
Total Project Cost:$36,000
Total20212022202320242025Expenditures
36,00036,000Equip/Vehicles/Furnishings
36,000 36,000Total
Total20212022202320242025Funding Sources
36,00036,000Equipment/Building
Replacement Fund
36,000 36,000Total
Produced Using the Plan-It Capital Planning Software
14
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2021 2025thru Department Equipment
Description
Replace Vehicle #211 - 2011 Ford F450 crane truck.
VIN #8243
Mileage 73,251
Project #23-EqpV-002
Priority 3 Important
Justification
Parts and labor costs:
2018 - $2,200
2019 - $308
This vehicle is used when dealing with emergency lift station work. Reliability is a major concern. The condition of the current vehicle will be
evaluated prior to replacement.
Budget Impact/Other
Reduced repair and maintenance costs.
Useful Life 8-10
Project Name Replace F-450 Truck (Unit 211)Category Vehicles
Type Equipment
TCAAP No
Total Project Cost:$80,000
Total20212022202320242025Expenditures
80,00080,000Equip/Vehicles/Furnishings
80,000 80,000Total
Total20212022202320242025Funding Sources
80,00080,000Equipment/Building
Replacement Fund
80,000 80,000Total
Produced Using the Plan-It Capital Planning Software
15
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2021 2025thru Department Equipment
Description
Replace Equipment #106 - 1996 Wacker Roller.
VIN # 673603994
Hours: 883
This piece of equipment was included in previous CIP's but has been deferred to allow time to determine the size roller that would work best based
on the amount of work the PW staff is able to complete. Also, staff evaluates its condition each year to evaulate its reliability.
Project #24-Eqp-002
Priority 3 Important
Justification
Equipment will be 28 years old.
Parts and labor costs:
2018 - $425
2019 - $130
Budget Impact/Other
Reduced equipment repair costs.
Useful Life 15-17
Project Name Replace 1996 Wacker 880 Roller (Unit 106)Category Equipment: Public Works
Type Equipment
TCAAP No
Total Project Cost:$10,000
Total20212022202320242025Expenditures
10,00010,000Equip/Vehicles/Furnishings
10,000 10,000Total
Total20212022202320242025Funding Sources
10,00010,000Equipment/Building
Replacement Fund
10,000 10,000Total
Produced Using the Plan-It Capital Planning Software
16
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Community Devl Dir
2021 2025thru Department Equipment
Description
Replace 2009 1,500 gallon tanker truck used for watering, sweeping, dust control and rink flooding.
Mileage 22,698
Hours 2,885
Project #24-EqpV-001
Priority 3 Important
Justification
Current vehicle will be 15 years old in 2024.
Corrosion due to winter operations and availability of parts.
Parts and labor costs:
2018 - $1,800
2019 - $2,618
Budget Impact/Other
Useful Life 10
Project Name Replace Sterling Acterra Truck (Unit 431)Category Vehicles
Type Equipment
TCAAP No
Total Project Cost:$160,000
Total20212022202320242025Expenditures
160,000160,000Equip/Vehicles/Furnishings
160,000 160,000Total
Total20212022202320242025Funding Sources
160,000160,000Equipment/Building
Replacement Fund
160,000 160,000Total
Produced Using the Plan-It Capital Planning Software
17
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2021 2025thru Department Equipment
Description
Vehicle #115 - 2012 International Plow Wing Truck
Mileage 20,275
Hours 1,855
Project #24-EqpV-002
Priority n/a
Justification
Vehicle will be 13 years old.
Repair costs for parts and labor:
2019 - $5,863
This is one of our two large dump trucks used primarily for plowing and de-icing streets. While the mileage on this vehicle is relatively low, due to
the corrosiveness of salt, the frame and bodies are beginning to deteriorate. With only two dump trucks in the snow plow fleet it is imperative that
they be dependable during snow events.
Budget Impact/Other
Reduce repair and maintenance costs and improve reliability of our primary snow removal equipment.
Useful Life 10-12
Project Name Replace 2012 Int'l Plow Wing Truck (115)Category Vehicles
Type Equipment
TCAAP No
Total Project Cost:$250,000
Total20212022202320242025Expenditures
250,000100,000 150,000Equip/Vehicles/Furnishings
100,000 150,000 250,000Total
Total20212022202320242025Funding Sources
250,000100,000 150,000Equipment/Building
Replacement Fund
100,000 150,000 250,000Total
Produced Using the Plan-It Capital Planning Software
18
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2021 2025thru Department Equipment
Description
Replacement of the 2018 Toro large area mower.
Project #25-Eqp-001
Priority 3 Important
Justification
The Toro large area mower will be 7 years old in 2025. Repairs are still under warranty. Service costs in 2019 were $230.
Budget Impact/Other
Useful Life 10-12
Project Name Replace 2018 Toro Large Area Mower (Unit 457)Category Equipment: Public Works
Type Equipment
TCAAP No
Total Project Cost:$80,000
Total20212022202320242025Expenditures
80,00080,000Equip/Vehicles/Furnishings
80,000 80,000Total
Total20212022202320242025Funding Sources
80,00080,000Equipment/Building
Replacement Fund
80,000 80,000Total
Produced Using the Plan-It Capital Planning Software
19
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Finance Director
2021 2025thru Department Government Buildings
Description
City Hall will require ongoing maintenance and replacement of items to maintain operational duties (carpet, painting, HVAC, etc.).
Project #21-Bldg-005
Priority 2 Very Important
Justification
Items will be due for replacement, and will save the City future repair costs by replacing them in the near-term.
Budget Impact/Other
Useful Life 10
Project Name City Hall Maintenance Category Building Repair & Maint
Type Maintenance
TCAAP No
Total Project Cost:$250,000
Total20212022202320242025Expenditures
250,00050,000 50,000 50,000 50,000 50,000Equip/Vehicles/Furnishings
50,000 50,000 50,000 50,000 50,000 250,000Total
Total20212022202320242025Funding Sources
250,00050,000 50,000 50,000 50,000 50,000Equipment/Building
Replacement Fund
50,000 50,000 50,000 50,000 50,000 250,000Total
Produced Using the Plan-It Capital Planning Software
20
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Building Official
2021 2025thru Department Government Buildings
Description
Reconstruct City Hall parking lot including sidewalk repairs. Replace five parking lot lights.
Project #22-Bldg-006
Priority 3 Important
Justification
The parking lot is in need of repairs including subgrade corrections and replacement of damaged curbing.
Budget Impact/Other
Useful Life 20
Project Name City Hall parking lot Category Building Repair & Maint
Type Improvement
TCAAP No
Total Project Cost:$300,000
Total20212022202320242025Expenditures
260,000260,000Construction/Maintenance
260,000 260,000Total
Total20212022202320242025Funding Sources
260,000260,000Equipment/Building
Replacement Fund
260,000 260,000Total
Produced Using the Plan-It Capital Planning Software
21
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Building Official
2021 2025thru Department Government Buildings
Description
Replace 9000 sq ft roof at City Hall.
Project #25-Bldg-002
Priority 3 Important
Justification
Placeholder for future project.
Budget Impact/Other
Useful Life 20-25
Project Name City Hall roof Category Building Repair & Maint
Type Improvement
TCAAP No
Total Project Cost:$150,000
Total20212022202320242025Expenditures
150,000150,000Construction/Maintenance
150,000 150,000Total
Total20212022202320242025Funding Sources
150,000150,000Equipment/Building
Replacement Fund
150,000 150,000Total
Produced Using the Plan-It Capital Planning Software
22
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Park & Recreation Mgr
2021 2025thru Department Parks Department
Description
Play Structures are replaced on a 20 year replacement schedule.
2022
Arden Manor Park last replaced in 1999 - $110,000
City is seeking grant funding to increase the scope of this project to include the play structure, fiber bedding, concrete work and drainage issues.
2025
Arden Oaks Park last replaced in 1999 - $126,000
2027
Freeway Park last replaced in 1998 - $130,000
Ingerson Park last replaced in 2000 - $130,000
2028
Floral Park last replaced in 2001 - $138,000
Sampson Park last replaced 2001- $138,000
2030
Royal Hills Park last replaced 2002 - $144,000
Project #20-Park-003
Priority 3 Important
Justification
In order to maintain playground structures that meet current safety guidelines, require a minimum amount of maintenance, and have replacement
parts available, the City is attempting to maintain a replacement schedule for playground facilities based on available funds.
Budget Impact/Other
Useful Life
Project Name Playground Structure Replacement Category Park Capital Equipment
Type Improvement
TCAAP No
Total Project Cost:$916,000
Total20212022202320242025Expenditures
236,000110,000 126,000Construction/Maintenance
110,000 126,000 236,000Total
Total20212022202320242025Funding Sources
236,000110,000 126,000Capital Improvement Funds
(PIR)
110,000 126,000 236,000Total
Produced Using the Plan-It Capital Planning Software
23
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2021 2025thru Department Parks Department
Description
Floral Park Tennis and Basketball Courts - Reconstruct 2022
$426,000
Freeway Park Basketball Court - Reconstruct 2025
$80,000
Arden Oaks Basketball Court - Reconstruct 2028
$80,000
Project #22-Park-001
Priority 3 Important
Justification
Proposed improvements are intended to maintain existing court surfaces. In general, a court surface life is approximately 25 years before cracks
and pavement deformation require full reconstruction. Routine crack filling to prolong court surfaces is being performed.
Budget Impact/Other
Useful Life 20-25
Project Name Hard Court Reconstruction Category Park Capital Improvements
Type Improvement
TCAAP No
Total Project Cost:$586,000
Total20212022202320242025Expenditures
506,000426,000 80,000Construction/Maintenance
426,000 80,000 506,000Total
Total20212022202320242025Funding Sources
506,000426,000 80,000Capital Improvement Funds
(PIR)
426,000 80,000 506,000Total
Produced Using the Plan-It Capital Planning Software
24
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2021 2025thru Department Parks Department
Description
Replacement of warming house in Hazelnut Park.
The estimated cost of the warming house assumes construction of a wood frame structure on a concrete foundation - $90,000.
Additional access improvements may be required based on ADA standards.
Project #22-Park-002
Priority 4 Less Important
Justification
Warming house was lost to a fire in 2018. City cost for renting a portable warming house for the past two seasons is as follows:
2018-2019 $5,736
2019-2020 $4,069
Budget Impact/Other
Useful Life
Project Name Hazelnut Park Warming House Category Park Maintenance
Type Improvement
TCAAP No
Total Project Cost:$90,000
Total20212022202320242025Expenditures
90,00090,000Construction/Maintenance
90,000 90,000Total
Total20212022202320242025Funding Sources
90,00090,000Capital Improvement Funds
(PIR)
90,000 90,000Total
Produced Using the Plan-It Capital Planning Software
25
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2021 2025thru Department Parks Department
Description
Repair or replace roof shingles at these two parks.
Project #23-Park-004
Priority 3 Important
Justification
Roofing materials are aging and deteriorating towards the end of the expected service life.
Budget Impact/Other
Useful Life
Project Name Perry & Cummings Park Roof Maintenance Category Park Capital Improvements
Type Improvement
TCAAP No
Total Project Cost:$55,000
Total20212022202320242025Expenditures
55,00055,000Construction/Maintenance
55,000 55,000Total
Total20212022202320242025Funding Sources
55,00055,000Capital Improvement Funds
(PIR)
55,000 55,000Total
Produced Using the Plan-It Capital Planning Software
26
Capital Improvement Plan
City of Arden Hills, Minnesota Contact City Administrator
2021 2025thru Department Public Safety
Description
Lake Johanna Fire Department provides a detailed capital budget which includes the costs to each City.
2021 - Vests, rescue boat, dashboard
Total Cost: $68,750
Arden Hills Cost: $17,188
2022 - Replace air bags, rescue tools
Total Cost: $58,000
Arden Hills Cost: $14,500
2024 - Radios, SCBA bottles
Total Cost: $9,600
Arden Hills Cost: $2,400
There is a placeholder each year of up to $15,000 based on historical analysis.
Project #21-Pub-001
Priority n/a
Justification
More detailed explanations can be found in the Lake Johanna Capital Budget.
Budget Impact/Other
There are no impacts to the operating budget of the City as it contracts for Fire Services from Lake Johanna Fire Department. Any savings as a
result of this project would be reflected in the fire services contract in reduced maintenance costs.
Useful Life
Project Name LJFD General Equipment Category Public Safety
Type Equipment
TCAAP No
Total Project Cost:$151,690
Total20212022202320242025Expenditures
76,69017,190 14,500 15,000 15,000 15,000Equip/Vehicles/Furnishings
17,190 14,500 15,000 15,000 15,000 76,690Total
Total20212022202320242025Funding Sources
76,69017,190 14,500 15,000 15,000 15,000Public Safety Capital Fund
17,190 14,500 15,000 15,000 15,000 76,690Total
Produced Using the Plan-It Capital Planning Software
27
Capital Improvement Plan
City of Arden Hills, Minnesota Contact City Administrator
2021 2025thru Department Public Safety
Description
Lake Johanna Fire Department provides the City with a Capital Budget each year outlining expected capital outflows, the fire department has
budgeted for the replacement of Rescue/Chief/Utility vehicles in future years.
2021
Tires
Total Cost: $5,100
Arden Hills Cost: $1,275
2022
Vehicle Replacement
Total Cost: $82,000
Arden Hills Cost: $20,500
2024
Vehicle Replacement
Total Cost: $231,000
Arden Hills Cost: $57,750
Project #21-Pub-002
Priority n/a
Justification
More detailed explanations can be found in the Lake Johanna Capital Budget.
Budget Impact/Other
There are no impacts to the operating budget of the City as it contracts for Fire Services from Lake Johanna Fire Department. Any savings as a
result of this project would be reflected in the fire services contract in reduced maintenance costs.
Useful Life
Project Name LJFD Rescue/Chief/Utility Vehicle Replacement Category Public Safety
Type Equipment
TCAAP No
Total Project Cost:$330,580
Total20212022202320242025Expenditures
79,5301,280 20,500 57,750Equip/Vehicles/Furnishings
1,280 20,500 57,750 79,530Total
Total20212022202320242025Funding Sources
79,5301,280 20,500 57,750Public Safety Capital Fund
1,280 20,500 57,750 79,530Total
Produced Using the Plan-It Capital Planning Software
28
Capital Improvement Plan
City of Arden Hills, Minnesota Contact City Administrator
2021 2025thru Department Public Safety
Description
Lake Johanna Fire Department provides the City with a Capital Budget each year outlining expected capital outflows, below shows what the fire
department expects to spend on station related capital expenditures.
2021
Mattresses
Total Cost: $4,800
Arden Hills Cost: $1,190
2022
Interior painting, resurface bay floors
Total Cost: $63,000
Arden Hills Cost: $15,624
There is a placeholder each year of up to $10,000 based on historical analysis.
Project #21-Pub-004
Priority n/a
Justification
More detailed explanations can be found in the Lake Johanna Capital Budget.
Budget Impact/Other
There are no impacts to the operating budget of the City as it contracts for Fire Services from Lake Johanna Fire Department. Any savings as a
result of this project would be reflected in the fire services contract in reduced maintenance costs.
Useful Life
Project Name LJFD Station Capital Category Public Safety
Type Equipment
TCAAP No
Total Project Cost:$96,810
Total20212022202320242025Expenditures
46,8101,190 15,620 10,000 10,000 10,000Equip/Vehicles/Furnishings
1,190 15,620 10,000 10,000 10,000 46,810Total
Total20212022202320242025Funding Sources
46,8101,190 15,620 10,000 10,000 10,000Public Safety Capital Fund
1,190 15,620 10,000 10,000 10,000 46,810Total
Produced Using the Plan-It Capital Planning Software
29
Capital Improvement Plan
City of Arden Hills, Minnesota Contact City Administrator
2021 2025thru Department Public Safety
Description
Lake Johanna Fire Department provides the City with a Capital Budget each year outlining expected capital outflows, the fire department has
budgeted for the replacement of a fire engine in future years.
2022
Engine Replacement
Total Cost: $750,000
Arden Hills Cost: $187,500
2025
Ladder Replacement
Total Cost: $1,600,000
Arden Hills Cost: $400,000
Project #22-Pub-001
Priority n/a
Justification
More detailed explanations can be found in the Lake Johanna Capital Budget.
Budget Impact/Other
There are no impacts to the operating budget of the City as it contracts for Fire Services from Lake Johanna Fire Department. Any savings as a
result of this project would be reflected in the fire services contract in reduced maintenance costs.
Useful Life
Project Name LJFD Engine/Ladder Replacement Category Public Safety
Type Equipment
TCAAP No
Total Project Cost:$1,020,000
Total20212022202320242025Expenditures
587,500187,500 400,000Equip/Vehicles/Furnishings
187,500 400,000 587,500Total
Total20212022202320242025Funding Sources
587,500187,500 400,000Public Safety Capital Fund
187,500 400,000 587,500Total
Produced Using the Plan-It Capital Planning Software
30
Capital Improvement Plan
City of Arden Hills, Minnesota Contact City Administrator
2021 2025thru Department Public Safety
Description
Construction of a new fire station.
Project #25-Pub-005
Priority n/a
Justification
Maintaining the fire station is critical to public safety.
Budget Impact/Other
Useful Life
Project Name Lake Johanna Fire Dept Fire Station Category Public Safety
Type Improvement
TCAAP
Total Project Cost:$1,250,600
Total20212022202320242025Expenditures
275,60080,600 195,000Construction/Maintenance
80,600 195,000 275,600Total
Total20212022202320242025Funding Sources
275,60080,600 195,000Public Safety Capital Fund
80,600 195,000 275,600Total
Produced Using the Plan-It Capital Planning Software
31
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2021 2025thru Department Sanitary Sewer Department
Description
Rehabilitation of lift stations to standardize and replace aging equipment, including pumps and electrical panels.
Lift Station 10 - complete work from 2020 (2021) $168,000
Lift Station 3 - Panel (2021) $48,000
Lift Station 14 - Pumps and panel (2022) $90,000
Lift Station 5 - Forcemain (2023) $210,000
Lift Station 8 - Pumps, base and electronics (2027) $90,000
Lift Station 2 - Pumps, base and electronics (2028) $75,000
Lift Station 5 - Pumps, base and electronics (2029) $77,000
Lift Station 7 - Pumps, base and electroncis (2030) $80,000
Project #21-Sew-001
Priority 2 Very Important
Justification
The City has maintained a program to refurbish and update sanitary sewer lift stations on a 10-year cycle for reliability, technology and risk
management. The proposed improvements continue this program for the 14 sanitary lift stations within the City's wastewater collection system.
Budget Impact/Other
Reduced maintenance costs.
Useful Life 20
Project Name Lift Station Rehabilitation Category Sanitary Sewer Maintenance
Type Maintenance
TCAAP No
Total Project Cost:$850,000
Total20212022202320242025Expenditures
516,000216,000 90,000 210,000Construction/Maintenance
216,000 90,000 210,000 516,000Total
Total20212022202320242025Funding Sources
516,000216,000 90,000 210,000Sanitary Sewer Utility Fund
216,000 90,000 210,000 516,000Total
Produced Using the Plan-It Capital Planning Software
32
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2021 2025thru Department Sanitary Sewer Department
Description
Sewer Lining and Rehabilitation of the sanitary sewer system on a 2-year cycle.
Phase 1 (2021): Lift Station 4 area, Lift Station 5 area, Oak Avenue and Lake Valentine Road
Phase 2 (2023): Arden View Drive Neighborhood
Phase 3 (2025): Venus Avenue Neighborhood
Project #21-Sew-002
Priority 2 Very Important
Justification
As part of our sanitary sewer program, lines found with holes and cracks allowing for infiltration should be lined or repaired as needed. As the
sewer infrastructure is aging, staff will continue to perform sewer inspections and identify locations needing sewer lining and other sewer
improvements.
Budget Impact/Other
This project will help the overall I&I reduction program.
Useful Life 30
Project Name Sewer Lining/Rehabilitation Category Sanitary Sewer Maintenance
Type Maintenance
TCAAP No
Total Project Cost:$1,425,000
Total20212022202320242025Expenditures
725,000220,000 175,000 330,000Construction/Maintenance
220,000 175,000 330,000 725,000Total
Total20212022202320242025Funding Sources
725,000220,000 175,000 330,000Sanitary Sewer Utility Fund
220,000 175,000 330,000 725,000Total
Produced Using the Plan-It Capital Planning Software
33
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2021 2025thru Department Street Department
Description
This project consists of improvements to two crosswalks on Hamline Avenue south of Highway 96. One at the intersection of Wyncrest Court and
one midblock between Indian Oaks Circle and Eide Circle.
Improvements include construction of a raised center median and curb ramp improvements for ADA compliance. The project budget assumes a
total cost fo $120,000, with $60,000 in cost participation from Ramsey County.
Project #20-Str-005
Priority 2 Very Important
Justification
Improvements are being recommended due to concerns with pedestrian safety.
Funds were utilized from the 2019 General Fund Street Maintenance budget for this project by transferring money in 2019.
Budget Impact/Other
Useful Life
Project Name Hamline Avenue crosswalks Category Streets:Misc
Type Improvement
TCAAP No
Total Project Cost:$120,000
Total20212022202320242025Expenditures
102,000102,000Construction/Maintenance
102,000 102,000Total
Total20212022202320242025Funding Sources
42,00042,000Capital Improvement Funds
(PIR)
60,00060,000Ramsey County
102,000 102,000Total
Produced Using the Plan-It Capital Planning Software
34
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2021 2025thru Department Street Department
Description
Street and utility improvements consisting of removal of the existing bituminous pavement, subgrade correction, addition of concrete curb and
gutter, sanitary sewer repairs, water main replacement, storm sewer expansion, and new bituminous pavement are recommended along the
following roadways: Jerrold Avenue between New Brighton Road to 335 feet west of Prior Avenue; Glenpaul Avenue between New Brighton
Road and Cleveland Avenue; Prior Avenue between County Road D and 155 feet north of Jerrold Avenue (north termini).
Street and utility improvements consisting of full depth reclamation, concrete curb repairs, sanitary sewer service connection repairs, and storm
sewer structure repairs are recommended along the following roadways: Jerrold Avenue between 335 feet west of Prior Avenue to cul-de-sac (west
termini); and Edgewater Avenue between New Brighton Road and west cul-de-sac (west termini).
Project #21-Str-005
Priority 2 Very Important
Justification
Existing street pavement conditions are declining with Jerrold, Glenpaul and Prior below 20. Proposed improvements are necessary to continue
safe and reliable street and utility services. These improvements will address the increasing costs for patching and maintaining highly deteriorated
street pavement within the City. Proposed water main improvements will provide for an orderly replacement of water distribution system assets as
the water system ages over time.
Budget Impact/Other
Useful Life 30
Project Name 2021 PMP - Hazelnut Neighborhood Category Streets: Reconstruction
Type Improvement
TCAAP No
Total Project Cost:$3,807,000
Total20212022202320242025Expenditures
3,682,0003,682,000Construction/Maintenance
3,682,000 3,682,000Total
Total20212022202320242025Funding Sources
1,066,0001,066,000Capital Improvement Funds
(PIR)
822,000822,000Other
537,000537,000Sanitary Sewer Utility Fund
577,000577,000Surface Water Mgmt Utility
Funds
680,000680,000Water Utility Funds
3,682,000 3,682,000Total
Produced Using the Plan-It Capital Planning Software
35
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2021 2025thru Department Street Department
Description
Arden Oaks Dr / Arden Oaks Ct
Proposed improvements include spot repair to existing curb, repairs to storm sewer catch basins, hydrant repairs, and sanitary sewer manhole and
casting repairs. Pavement is proposed to be milled or full depth reclamation with new bituminous pavement.
Project #22-Str-001
Priority 2 Very Important
Justification
Existing street pavement conditions are declining with ratings below 35. Proposed improvements are necessary to continue safe and reliable street
and utility services. These improvements will address the increasing costs for patching and maintaining highly deteriorated street pavement within
the City.
Budget Impact/Other
Useful Life 30
Project Name Arden Oaks Neighborhood Streets Category Streets: Reconstruction
Type Improvement
TCAAP No
Total Project Cost:$827,000
Total20212022202320242025Expenditures
827,000827,000Construction/Maintenance
827,000 827,000Total
Total20212022202320242025Funding Sources
350,000350,000Capital Improvement Funds
(PIR)
350,000350,000Other
42,00042,000Sanitary Sewer Utility Fund
60,00060,000Surface Water Mgmt Utility
Funds
25,00025,000Water Utility Funds
827,000 827,000Total
Produced Using the Plan-It Capital Planning Software
36
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2021 2025thru Department Street Department
Description
Reconstruction of Old Snelling Avenue from County Road E to Highway 51 (Snelling Ave).
Reclamation of roadway pavement and placement of new pavement, no trail and limited spot repairs to water and sanitary sewer.
Project #22-Str-003
Priority 2 Very Important
Justification
This segment of roadway is highly deteriorated and requires significant maintenance each year by the Public Works Department. Proposed
improvements are necessary to continue safe and reliable street and utility services.
Budget Impact/Other
Useful Life 20-25
Project Name Old Snelling Ave PMP, CR E - Hwy 51 Category Streets: Reconstruction
Type Improvement
TCAAP No
Total Project Cost:$1,120,000
Total20212022202320242025Expenditures
1,120,0001,120,000Construction/Maintenance
1,120,000 1,120,000Total
Total20212022202320242025Funding Sources
694,000694,000Capital Improvement Funds
(PIR)
145,000145,000Other
62,00062,000Sanitary Sewer Utility Fund
56,00056,000Surface Water Mgmt Utility
Funds
163,000163,000Water Utility Funds
1,120,000 1,120,000Total
Produced Using the Plan-It Capital Planning Software
37
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2021 2025thru Department Street Department
Description
Ramsey County has plans to reconstruct Lexington Ave from County Road E to 694. This project includes a new traffic signal at the
Target/Lexington Station entrance and replacement of 12-inch diameter city water main along Lexington from Grey Fox to Red Fox Road.
Lexington Station property is responsible for Arden Hills' portion of the new traffic signal per PUD agreement 13-003.
Project #22-Str-006
Priority 2 Very Important
Justification
Improvements to Lexington Ave will improve access, circulation and safety for the traveling public.
Budget Impact/Other
Useful Life
Project Name Lexington Ave, CR E to 694 Category Streets:Misc
Type Improvement
TCAAP No
Total Project Cost:$1,010,000
Total20212022202320242025Expenditures
1,010,0001,010,000Construction/Maintenance
1,010,000 1,010,000Total
Total20212022202320242025Funding Sources
400,000400,000Capital Improvement Funds
(PIR)
423,000423,000Grants
187,000187,000Other
1,010,000 1,010,000Total
Produced Using the Plan-It Capital Planning Software
38
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2021 2025thru Department Street Department
Description
Pavement Management Program (PMP) improvements consisting of spot curb repair, resurfacing or full depth reclamation and new bituminous
pavement, repairs to storm sewer inlets, repairs to sanitary sewer manholes and castings, hydrant and valve repairs. Street segments include
Colleen Avenue/McClung (Hamline to Snelling), Brian Knoll Drive & Ct, Norma Avenue (Colleen to Dawn Circle), Arden Vista Ct, and Royal
Hills (Snelling to Arden View Dr).
Project #23-Str-001
Priority 2 Very Important
Justification
Pavement conditions are deteriorating with condition ratings from 25 to 52. Proposed improvements are necessary to continue safe and reliable
street and utility services. These improvements will address the increasing costs for patching and maintaining highly deteriorated street pavement
within the City.
Budget Impact/Other
Useful Life 20-25
Project Name Colleen/Norma/Briar Knoll/Royal Hills/Arden Vista Category Streets: Reconstruction
Type Improvement
TCAAP No
Total Project Cost:$1,885,000
Total20212022202320242025Expenditures
1,885,0001,885,000Construction/Maintenance
1,885,000 1,885,000Total
Total20212022202320242025Funding Sources
900,000900,000Capital Improvement Funds
(PIR)
900,000900,000Other
20,00020,000Sanitary Sewer Utility Fund
45,00045,000Surface Water Mgmt Utility
Funds
20,00020,000Water Utility Funds
1,885,000 1,885,000Total
Produced Using the Plan-It Capital Planning Software
39
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2021 2025thru Department Street Department
Description
Pavement Management Program (PMP) improvements consisting of spot curb repair, resurfacing or full depth reclamation and new bituminous
pavement, repairs to storm sewer inlets, repairs to sanitary sewer manholes and castings, hydrant and valve repairs. Street segments include: Karth
Lake Dr (Pleasant Dr to Cul-de-Sac), Pleasant Drive (Amble to Karth Lake Dr), Pleasant Circle, Amble Drive (Karth Lake Dr to Lexington
Avenue), and Stowe Ave (New Brighton to Lake Johanna).
Project #24-Str-001
Priority 2 Very Important
Justification
Pavement conditions are showing distress with condition ratings from 33 to 59, with exception of one segment of Pleasant Dr. Pavement
conditions will continue to decline by 2024. Proposed improvements are necessary to continue safe and reliable street and utility services. These
improvements will address the increasing costs for patching and maintaining highly deteriorated street pavement within the City.
Budget Impact/Other
Useful Life 20-25
Project Name Karth Lake East Neighborhood Streets and Stowe Ave Category Streets: Reconstruction
Type Improvement
TCAAP No
Total Project Cost:$1,385,000
Total20212022202320242025Expenditures
1,385,0001,385,000Construction/Maintenance
1,385,000 1,385,000Total
Total20212022202320242025Funding Sources
650,000650,000Capital Improvement Funds
(PIR)
650,000650,000Other
35,00035,000Sanitary Sewer Utility Fund
30,00030,000Surface Water Mgmt Utility
Funds
20,00020,000Water Utility Funds
1,385,000 1,385,000Total
Produced Using the Plan-It Capital Planning Software
40
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2021 2025thru Department Street Department
Description
Pavement Management Program (PMP) improvements consisting of spot curb repair, resurfacing or full depth reclamation and new bituminous
pavement, repairs to storm sewer inlets, repairs to sanitary sewer manholes and castings, hydrant and valve repairs. Street segments include:
Benton Way loop south of Harriet, Tiller Lane (Lexington to Cannon Ave), Cannon Ave (Tiller Ln to Dunlap) and Dunlap (Cannon Ave to Tiller
Lane).
Project #25-Str-001
Priority 2 Very Important
Justification
Pavement conditions are showing distress with condition ratings from 15 to 59. Pavement conditions will continue to decline by 2025. Proposed
improvements are necessary to continue safe and reliable street and utility services. These improvements will address the increasing costs for
patching and maintaining highly deteriorated street pavement within the City.
Budget Impact/Other
Useful Life 20-25
Project Name Tiller/Dunlap/Benton Way Resurface/Replace Category Streets: Reconstruction
Type Improvement
TCAAP No
Total Project Cost:$1,125,000
Total20212022202320242025Expenditures
1,125,0001,125,000Construction/Maintenance
1,125,000 1,125,000Total
Total20212022202320242025Funding Sources
430,000430,000Capital Improvement Funds
(PIR)
430,000430,000Other
95,00095,000Sanitary Sewer Utility Fund
20,00020,000Surface Water Mgmt Utility
Funds
150,000150,000Water Utility Funds
1,125,000 1,125,000Total
Produced Using the Plan-It Capital Planning Software
41
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2021 2025thru Department Street Department
Description
The City and County have identified improvements for the intersection of County Road E and Old Snelling Road, including the potential
construction of a roundabout. The Ramsey County TIP currently identifies project funding for this intersection improvement. The anticipated
improvements include the following:
- Construction of a single lane roundabout at the intersection of County Road E and Old Snelling Avenue in partnership with Ramsey County;
- Replacement of watermain, sanitary sewer and storm sewer based on a condition assessment currently underway.
Project #25-Str-002
Priority 3 Important
Justification
Sanitary sewer within the intersection is identified as an elevated priority for repairs/replacement. The County has identified segments for storm
sewer within the intersection and extending north as needed replacement. A 2018 Intersection Control Evaluation study evaluated intersection
options, including a 4-Way Stop, Traffic Signal, and Roundabout, and recommended construction of a single lane roundabout.
Budget Impact/Other
Useful Life 20-25
Project Name Old Snelling Ave/CR E Intersection Improvements Category Streets: Reconstruction
Type Improvement
TCAAP No
Total Project Cost:$1,687,000
Total20212022202320242025Expenditures
1,687,0001,687,000Construction/Maintenance
1,687,000 1,687,000Total
Total20212022202320242025Funding Sources
25,00025,000Other
1,050,0001,050,000Ramsey County
127,000127,000Sanitary Sewer Utility Fund
325,000325,000State Aid
160,000160,000Water Utility Funds
1,687,000 1,687,000Total
Produced Using the Plan-It Capital Planning Software
42
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2021 2025thru Department Surface Water Management D
Description
The northern portion of Shorewood Drive has insufficient storm sewer capacity.
Project #20-Storm-003
Priority 3 Important
Justification
Budget Impact/Other
Useful Life 30
Project Name Shorewood Drive Drainage Improvements Category Storm Water Maintenance
Type Improvement
TCAAP No
Total Project Cost:$90,000
Total20212022202320242025Expenditures
52,00052,000Construction/Maintenance
52,000 52,000Total
Total20212022202320242025Funding Sources
52,00052,000Surface Water Mgmt Utility
Funds
52,000 52,000Total
Produced Using the Plan-It Capital Planning Software
43
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2021 2025thru Department Surface Water Management D
Description
Drainage improvement on the south end of Karth Lake. City received a grant from the Rice Creek Watershed District to design and construct
drainage improvements to reduce sediment transport and erosion at this location.
Project #21-Storm-001
Priority 2 Very Important
Justification
Surface drainage is being conveyed from impervious surfaces north of Cummings Park Drive onto a steep slope that is eroding and transporting
sediment onto a Ctiy trail and downstream towards Karth Lake. Improvements will stabilize the slope, reduce erosion and reduce sediment
conveyed to Karth Lake.
Budget Impact/Other
Useful Life 20
Project Name Karth Lake Runoff Control Category Storm Water Maintenance
Type Improvement
TCAAP No
Total Project Cost:$180,000
Total20212022202320242025Expenditures
180,000180,000Construction/Maintenance
180,000 180,000Total
Total20212022202320242025Funding Sources
90,00090,000Grants
90,00090,000Surface Water Mgmt Utility
Funds
180,000 180,000Total
Produced Using the Plan-It Capital Planning Software
44
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2021 2025thru Department Surface Water Management D
Description
Replace failing retaining wall adjacent to the west bank of Karth Lake at the lake outlet pump. Staff will investigate alternatives, including
repair/replacement of wall and removal of wall with bank stabiliztion measures. Short term repairs will be made to redirect drainage from being
conveyed over the top of the wall.
Project #23-Storm-001
Priority 2 Very Important
Justification
Existing retaining wall is in need of repairs.
Budget Impact/Other
Prevent erosion and address park safety issues.
Useful Life 20
Project Name Karth Lake retaining wall Category Storm Water Maintenance
Type Improvement
TCAAP No
Total Project Cost:$65,000
Total20212022202320242025Expenditures
65,00065,000Construction/Maintenance
65,000 65,000Total
Total20212022202320242025Funding Sources
65,00065,000Surface Water Mgmt Utility
Funds
65,000 65,000Total
Produced Using the Plan-It Capital Planning Software
45
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2021 2025thru Department Surface Water Management D
Description
This project is the first phase of a program to address accumulated sediment within stormwater ponds in the City's drainage system to maintain
system compliance with State MS4 requirements. Staff measured sediment accumulation in several ponds in 2019/2020 and identified the Benton
Way pond in 2023 ($225,000) and the Glen Arden pond in 2026 ($160,000) as the higher priority maintenance locations within the drainage
system.
Project #23-Storm-002
Priority 2 Very Important
Justification
Maintenance is required by the City's MS4 permit issued by the MPCA.
Budget Impact/Other
Useful Life 20-25
Project Name Storm Pond and Outfall Maintenance Category Storm Water Maintenance
Type Maintenance
TCAAP No
Total Project Cost:$495,000
Total20212022202320242025Expenditures
225,000225,000Construction/Maintenance
225,000 225,000Total
Total20212022202320242025Funding Sources
225,000225,000Surface Water Mgmt Utility
Funds
225,000 225,000Total
Produced Using the Plan-It Capital Planning Software
46
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2021 2025thru Department Water Department
Description
2022 - South Water Tower maintenance.
Clean, inspect and repair tank interior of this 1 million gallon storage facility in accordance with MN Department of Health guidelines.
2024 - North Water Tower maintenance.
Clean, inspect and repair tank interior of this 500,000 gallon storage facility in accordance with MN Department of Health guidelines.
Listed costs are estimates only. Inspections will determine the extent of minor repairs required.
Project #22-W-001
Priority 2 Very Important
Justification
The MN Department of Health recommends that storage facilities for public water supply systems are inspected and maintained on a 5-year cycle.
Budget Impact/Other
Useful Life 10
Project Name Water Tower Maintenance Category Utility Maintenance
Type Unassigned
TCAAP No
Total Project Cost:$135,000
Total20212022202320242025Expenditures
135,00075,000 60,000Construction/Maintenance
75,000 60,000 135,000Total
Total20212022202320242025Funding Sources
135,00075,000 60,000Water Utility Funds
75,000 60,000 135,000Total
Produced Using the Plan-It Capital Planning Software
47
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2021 2025thru Department Water Department
Description
Rehabilitation of pumps, motors, electrical system and building components. This project begins a proactive process to address aging mechanical
equipment to minimize station failures and unscheduled outages. Staff will conduct further evaluation of system components to identify specific
improvements and refine cost estimates.
Project #25-W-002
Priority 2 Very Important
Justification
The booster station is a critical component of the water distribution system to supply water to the northern portion of the City. Proactive
rehabilitation will better manage risks associated with water supply disruptions.
Budget Impact/Other
Useful Life 20
Project Name Booster Station Improvements Category Utility Maintenance
Type Unassigned
TCAAP No
Total Project Cost:$90,000
Total20212022202320242025Expenditures
90,00090,000Construction/Maintenance
90,000 90,000Total
Total20212022202320242025Funding Sources
90,00090,000Water Utility Funds
90,000 90,000Total
Produced Using the Plan-It Capital Planning Software
48
Capital Improvement Plan
City of Arden Hills, Minnesota
FUNDING SOURCE SUMMARY
2021 thru 2025
TotalSource20212022202320242025
Capital Improvement Funds (PIR)5,419,0001,108,000 2,070,000 955,000 650,000 636,000
EDA General Fund 286,130246,130 40,000
Equipment/Building Replacement Fund 1,764,960503,960 381,000 130,000 320,000 430,000
Grants 513,00090,000 423,000
Other 3,509,000822,000 682,000 900,000 650,000 455,000
Public Safety Capital Fund 1,066,130100,260 238,120 25,000 82,750 620,000
Ramsey County 1,110,00060,000 1,050,000
Sanitary Sewer Utility Fund 2,159,000973,000 194,000 405,000 35,000 552,000
State Aid 325,000325,000
Surface Water Mgmt Utility Funds 1,220,000719,000 116,000 335,000 30,000 20,000
Water Utility Funds 1,443,000680,000 263,000 20,000 80,000 400,000
5,056,220 4,613,250 2,770,000 1,887,750 4,488,000 18,815,220GRAND TOTAL
Produced Using the Plan-It Capital Planning Software
49
Capital Improvement Plan
City of Arden Hills, Minnesota
PROJECTS BY FUNDING SOURCE
2021 2025thru
TotalSourceProject #Priority 2021 2022 2023 2024 2025
Capital Improvement Funds (PIR)
20-Park-003 236,000110,000 126,000Playground Structure Replacement 3
20-Str-005 42,00042,000Hamline Avenue crosswalks 2
21-Str-005 1,066,0001,066,0002021 PMP - Hazelnut Neighborhood 2
22-Park-001 506,000426,000 80,000Hard Court Reconstruction 3
22-Park-002 90,00090,000Hazelnut Park Warming House 4
22-Str-001 350,000350,000Arden Oaks Neighborhood Streets 2
22-Str-003 694,000694,000Old Snelling Ave PMP, CR E - Hwy 51 2
22-Str-006 400,000400,000Lexington Ave, CR E to 694 2
23-Park-004 55,00055,000Perry & Cummings Park Roof Maintenance 3
23-Str-001 900,000900,000Colleen/Norma/Briar Knoll/Royal Hills/Arden Vista 2
24-Str-001 650,000650,000Karth Lake East Neighborhood Streets and Stowe Ave 2
25-Str-001 430,000430,000Tiller/Dunlap/Benton Way Resurface/Replace 2
5,419,0001,108,000 2,070,000 955,000 650,000 636,000Capital Improvement Funds (PIR) Total
EDA General Fund
22-EDA-001 286,130246,130 40,000Gateway Signs n/a
286,130246,130 40,000EDA General Fund Total
Equipment/Building Replacement Fun
20-EqpV-001 243,960243,960Replace International Plow Truck (Unit 120)n/a
20-EqpV-005 48,00048,000Replace 2012 F-350 Truck (Unit 203)3
20-EqpV-009 46,00046,000Replace 2010 F-350 Truck (Unit 210)3
21-Bldg-005 250,00050,000 50,000 50,000 50,000 50,000City Hall Maintenance 2
21-Eqp-001 60,00060,000Replace 1997 Toro Groundsmaster (Unit 409)3
21-Eqp-003 30,00030,000Trade in Program Toro Z Mowers (458 & 459)3
21-Eqp-004 16,00016,000Portable Message Board 4
21-Eqp-005 10,00010,000Add Portable Light Tower 4
22-Bldg-006 260,000260,000City Hall parking lot 3
22-Eqp-006 10,00010,000Replace 2005 Felling Trailer (Unit 414)4
22-Eqp-007 25,00025,000Replace 2001 Toro Workman (Unit 411)3
22-EqpV-002 36,00036,000Building Inspector Vehicle (Unit 504)n/a
23-EqpV-002 80,00080,000Replace F-450 Truck (Unit 211)3
24-Eqp-002 10,00010,000Replace 1996 Wacker 880 Roller (Unit 106)3
24-EqpV-001 160,000160,000Replace Sterling Acterra Truck (Unit 431)3
24-EqpV-002 250,000100,000 150,000Replace 2012 Int'l Plow Wing Truck (115)n/a
25-Bldg-002 150,000150,000City Hall roof 3
25-Eqp-001 80,00080,000Replace 2018 Toro Large Area Mower (Unit 457)3
1,764,960503,960 381,000 130,000 320,000 430,000Equipment/Building Replacement Fund
Total
Grants
Produced Using the Plan-It Capital Planning Software
50
TotalSourceProject #Priority 2021 2022 2023 2024 2025
21-Storm-001 90,00090,000Karth Lake Runoff Control 2
22-Str-006 423,000423,000Lexington Ave, CR E to 694 2
513,00090,000 423,000Grants Total
Other
21-Str-005 822,000822,0002021 PMP - Hazelnut Neighborhood 2
22-Str-001 350,000350,000Arden Oaks Neighborhood Streets 2
22-Str-003 145,000145,000Old Snelling Ave PMP, CR E - Hwy 51 2
22-Str-006 187,000187,000Lexington Ave, CR E to 694 2
23-Str-001 900,000900,000Colleen/Norma/Briar Knoll/Royal Hills/Arden Vista 2
24-Str-001 650,000650,000Karth Lake East Neighborhood Streets and Stowe Ave 2
25-Str-001 430,000430,000Tiller/Dunlap/Benton Way Resurface/Replace 2
25-Str-002 25,00025,000Old Snelling Ave/CR E Intersection Improvements 3
3,509,000822,000 682,000 900,000 650,000 455,000Other Total
Public Safety Capital Fund
21-Pub-001 76,69017,190 14,500 15,000 15,000 15,000LJFD General Equipment n/a
21-Pub-002 79,5301,280 20,500 57,750LJFD Rescue/Chief/Utility Vehicle Replacement n/a
21-Pub-004 46,8101,190 15,620 10,000 10,000 10,000LJFD Station Capital n/a
22-Pub-001 587,500187,500 400,000LJFD Engine/Ladder Replacement n/a
25-Pub-005 275,60080,600 195,000Lake Johanna Fire Dept Fire Station n/a
1,066,130100,260 238,120 25,000 82,750 620,000Public Safety Capital Fund Total
Ramsey County
20-Str-005 60,00060,000Hamline Avenue crosswalks 2
25-Str-002 1,050,0001,050,000Old Snelling Ave/CR E Intersection Improvements 3
1,110,00060,000 1,050,000Ramsey County Total
Sanitary Sewer Utility Fund
21-Sew-001 516,000216,000 90,000 210,000Lift Station Rehabilitation 2
21-Sew-002 725,000220,000 175,000 330,000Sewer Lining/Rehabilitation 2
21-Str-005 537,000537,0002021 PMP - Hazelnut Neighborhood 2
22-Str-001 42,00042,000Arden Oaks Neighborhood Streets 2
22-Str-003 62,00062,000Old Snelling Ave PMP, CR E - Hwy 51 2
23-Str-001 20,00020,000Colleen/Norma/Briar Knoll/Royal Hills/Arden Vista 2
24-Str-001 35,00035,000Karth Lake East Neighborhood Streets and Stowe Ave 2
25-Str-001 95,00095,000Tiller/Dunlap/Benton Way Resurface/Replace 2
25-Str-002 127,000127,000Old Snelling Ave/CR E Intersection Improvements 3
2,159,000973,000 194,000 405,000 35,000 552,000Sanitary Sewer Utility Fund Total
State Aid
25-Str-002 325,000325,000Old Snelling Ave/CR E Intersection Improvements 3
325,000325,000State Aid Total
Surface Water Mgmt Utility Funds
20-Storm-003 52,00052,000Shorewood Drive Drainage Improvements 3
Produced Using the Plan-It Capital Planning Software
51
TotalSourceProject #Priority 2021 2022 2023 2024 2025
21-Storm-001 90,00090,000Karth Lake Runoff Control 2
21-Str-005 577,000577,0002021 PMP - Hazelnut Neighborhood 2
22-Str-001 60,00060,000Arden Oaks Neighborhood Streets 2
22-Str-003 56,00056,000Old Snelling Ave PMP, CR E - Hwy 51 2
23-Storm-001 65,00065,000Karth Lake retaining wall 2
23-Storm-002 225,000225,000Storm Pond and Outfall Maintenance 2
23-Str-001 45,00045,000Colleen/Norma/Briar Knoll/Royal Hills/Arden Vista 2
24-Str-001 30,00030,000Karth Lake East Neighborhood Streets and Stowe Ave 2
25-Str-001 20,00020,000Tiller/Dunlap/Benton Way Resurface/Replace 2
1,220,000719,000 116,000 335,000 30,000 20,000Surface Water Mgmt Utility Funds Total
Water Utility Funds
21-Str-005 680,000680,0002021 PMP - Hazelnut Neighborhood 2
22-Str-001 25,00025,000Arden Oaks Neighborhood Streets 2
22-Str-003 163,000163,000Old Snelling Ave PMP, CR E - Hwy 51 2
22-W-001 135,00075,000 60,000Water Tower Maintenance 2
23-Str-001 20,00020,000Colleen/Norma/Briar Knoll/Royal Hills/Arden Vista 2
24-Str-001 20,00020,000Karth Lake East Neighborhood Streets and Stowe Ave 2
25-Str-001 150,000150,000Tiller/Dunlap/Benton Way Resurface/Replace 2
25-Str-002 160,000160,000Old Snelling Ave/CR E Intersection Improvements 3
25-W-002 90,00090,000Booster Station Improvements 2
1,443,000680,000 263,000 20,000 80,000 400,000Water Utility Funds Total
18,815,2205,056,220 4,613,250 2,770,000 1,887,750 4,488,000GRAND TOTAL
Produced Using the Plan-It Capital Planning Software
52
City of Arden Hills, MinnesotaCapital Improvement PlanSOURCES AND USES OF FUNDS2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030Capital Improvement Funds (PIR)Beginning Balance 3,762,604 5,648,913 4,346,303 2,373,333 1,385,683 894,583 617,623 641,353 (119,697) 211,203 1,118,773 Revenues and Other Fund SourcesDonations - Bethel100,000 100,000 150,000 150,000 - - - - - - - Interest Income75,000 30,900 50,000 50,000 25,000 25,000 25,000 25,000 25,000 50,000 60,000 Net Assessments285,600 (575,510) (352,970) (482,650) (116,100) 84,040 103,730 138,950 411,900 607,570 607,570 MSA State Street Aid advance1,541,749 - - - - - - - - - - Tax Levy250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 Total Revenues and Other Fund Sources2,252,349 (194,610) 97,030 (32,650) 158,900 359,040 378,730 413,950 686,900 907,570 917,570 Total Funds Available 6,014,953 5,454,303 4,443,333 2,340,683 1,544,583 1,253,623 996,353 1,055,303 567,203 1,118,773 2,036,343 Expenditures and UsesPrior year projects - final costs(223,040) - - - - - - - - - - Playground Structure Replacement20-Park-003 - - (110,000) - - (126,000) - (260,000) (276,000) - (144,000) Hard Court Reconstruction22-Park-001 - - (426,000) - - (80,000) - - (80,000) - - Hazelnut Park Warming House22-Park-002 - - (90,000) - - - - - - - - Perry & Cummings Park Roof Maintenance23-Park-004 - - - (55,000) - - - - - - - Park Shelter Roof Replacements26-Park-004 - - - - - - (120,000) - - - - Hazelnut Park Parking Lot27-Park-004 - - - - - - - (185,000) - - - Perry Park Parking Lot27-Park-005 - - - - - - - (240,000) - - - Hamline Avenue crosswalks(18,000) (42,000) - - - - - - - - - 2021 PMP - Hazelnut Neighborhood21-Str-005 (125,000) (1,066,000) - - - - - - - - - Arden Oaks Neighborhood Streets22-Str-001 - - (350,000) - - - - - - - - Old Snelling Ave PMP, CR E - Hwy 5122-Str-003 - - (694,000) - - - - - - - - Lexington Improvements22-Str-006 - - (400,000) - - - - - - - - Colleen/Norma/Briar Knoll/Royal Hills/Arden Vista23-Str-001 - - - (900,000) - - - - - - - Karth Lake East Neighborhood Streets24-Str-001 - - - - (650,000) - - - - - - Tiller/Dunlap/Benton Way Resurface/Replace25-Str-001 - - - - - (430,000) - - - - - Cummings/Northwoods/Red Fox/Grey Fox Resurface26-Str-001 - - - - - - (235,000) - - - - Chatham/McCracken/Fairview/Brighton Way Resurface27-Str-001 - - - - - - - (490,000) - - - Total Expenditures and Uses(366,040) (1,108,000) (2,070,000) (955,000) (650,000) (636,000) (355,000) (1,175,000) (356,000) - (144,000) Change in Fund Balance1,886,309 (1,302,610) (1,972,970) (987,650) (491,100) (276,960) 23,730 (761,050) 330,900 907,570 773,570 Ending Balance 5,648,913 4,346,303 2,373,333 1,385,683 894,583 617,623 641,353 (119,697) 211,203 1,118,773 1,892,343 Ͳ$1.0$0.0$1.0$2.0$3.0$4.0$5.02021 2022 2023 2024 2025 2026 2027 2028 2029 2030Millions53
City of Arden Hills, MinnesotaCapital Improvement PlanSOURCES AND USES OF FUNDS2020 2021 2022 2023 2024 2025EDA General FundBeginning Balance 580,243 605,393 560,063 265,693 214,863 121,373 Revenues and Other Fund SourcesInterest Income15,000 3,400 3,000 3,000 3,000 3,000 Tax Levy100,000 100,000 100,000 100,000 100,000 100,000 Total Revenues and Other Fund Sources115,000 103,400 103,000 103,000 103,000 103,000 Total Funds Available 695,243 708,793 663,063 368,693 317,863 224,373 Expenditures and UsesGateway Signs- - (246,130) - (40,000) - Operating Expenditures(89,850) (83,730) (86,240) (88,830) (91,490) (94,230) Tax Abatement- (65,000) (65,000) (65,000) (65,000) (65,000) Total Expenditures and Uses(89,850) (148,730) (397,370) (153,830) (196,490) (159,230) Change in Fund Balance25,150 (45,330) (294,370) (50,830) (93,490) (56,230) Ending Balance 605,393 560,063 265,693 214,863 121,373 65,143 $0.0$200.0$400.0$600.02021 2022 2023 2024 2025Thousands54
City of Arden Hills, MinnesotaCapital Improvement PlanSOURCES AND USES OF FUNDS2020 2021 2022 2023 2024 2025Equipment/Building Replacement FundBeginning Balance 294,445 181,985 29,925 (1,075) 218,925 248,925 Revenues and Other Fund SourcesTransfers from Utility funds237,000 300,000 300,000 300,000 300,000 300,000 Interest Income8,000 1,900 - - - - Tax Levy50,000 50,000 50,000 50,000 50,000 50,000 Total Revenues and Other Fund Sources295,000 351,900 350,000 350,000 350,000 350,000 Total Funds Available 589,445 533,885 379,925 348,925 568,925 598,925 Expenditures and UsesHVAC(327,390) - - - - - Parking Lot(44,970) - (260,000) - - - Roof- - - - - (150,000) Maintenance/repair placeholder- (50,000) (50,000) (50,000) (50,000) (50,000) Vehicles- (337,960) (36,000) (80,000) (260,000) (150,000) Equipment(35,100) (116,000) (35,000) - (10,000) (80,000) Total Expenditures and Uses(407,460) (503,960) (381,000) (130,000) (320,000) (430,000) Change in Fund Balance(112,460) (152,060) (31,000) 220,000 30,000 (80,000) Ending Balance 181,985 29,925 (1,075) 218,925 248,925 168,925 Ͳ$200.0$0.0$200.0$400.02021 2022 2023 2024 2025Thousands55
City of Arden Hills, MinnesotaCapital Improvement PlanSOURCES AND USES OF FUNDS2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030Public Safety Capital FundBeginning Balance (5,198) 95,262 130,002 76,882 286,882 489,132 179,132 126,132 (16,418) (11,918) (144,418) Revenues and Other Fund SourcesCharitable Gambling17,400 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 Transfer from General Fund341,000 - - - - - - - - - - Tax Levy70,000 120,000 170,000 220,000 270,000 295,000 295,000 295,000 295,000 295,000 295,000 Total Revenues and Other Fund Sources428,400 135,000 185,000 235,000 285,000 310,000 310,000 310,000 310,000 310,000 310,000 Total Funds Available 423,202 230,262 315,002 311,882 571,882 799,132 489,132 436,132 293,582 298,082 165,582 Expenditures and UsesLJFD General Equipment20-Pub-001 (11,790) (17,190) (14,500) (15,000) (15,000) (15,000) (15,000) (15,000) (15,000) (15,000) (15,000) LJFD Rescue/Chief/Utility Vehicle Replacement20-Pub-002 (37,200) (1,280) (20,500) - (57,750) - (143,000) (22,550) (85,500) - - LJFD Station Capital20-Pub-004 (18,550) (1,190) (15,620) (10,000) (10,000) (10,000) (10,000) (10,000) (10,000) (10,000) (10,000) LJFD Engine/Ladder Replacement22-Pub-001 - - (187,500) - - (400,000) - (210,000) - (222,500) - Lake Johanna Fire Dept Fire Station25-Pub-005 (260,400) (80,600) - - - (195,000) (195,000) (195,000) (195,000) (195,000) (195,000) Total Expenditures and Uses(327,940) (100,260) (238,120) (25,000) (82,750) (620,000) (363,000) (452,550) (305,500) (442,500) (220,000) Change in Fund Balance100,460 34,740 (53,120) 210,000 202,250 (310,000) (53,000) (142,550) 4,500 (132,500) 90,000 Ending Balance 95,262 130,002 76,882 286,882 489,132 179,132 126,132 (16,418) (11,918) (144,418) (54,418) Ͳ$0.2$0.0$0.2$0.4$0.62021 2022 2023 2024 2025 2026 2027 2028 2029 2030Millions56
City of Arden Hills, MinnesotaCapital Improvement PlanSOURCES AND USES OF FUNDS2021 2022 2023 2024 2025 2026 2027 2028 2029 2030Sanitary Sewer Utility FundBeginning Balance 577,276 (125,794) (25,744) (111,534) 198,926 14,866 401,576 373,286 746,091 1,154,221 Revenues and Other Fund SourcesOperating Revenue2,064,570 2,136,330 2,210,600 2,287,460 2,367,010 2,449,350 2,534,560 2,622,750 2,714,020 2,808,490 Total Revenues and Other Fund Sources2,064,570 2,136,330 2,210,600 2,287,460 2,367,010 2,449,350 2,534,560 2,622,750 2,714,020 2,808,490 Total Funds Available 2,641,846 2,010,536 2,184,856 2,175,926 2,565,936 2,464,216 2,936,136 2,996,036 3,460,111 3,962,711 Expenditures and UseLift Station Rehabilitation21-Sew-001 (216,000) (90,000) (210,000) - - - (90,000) (75,000) (77,000) (80,000) Sewer Lining/Rehabilitation21-Sew-002 (220,000) - (175,000) - (330,000) - (350,000) - - (350,000) 2021 PMP - Hazelnut Neighborhood21-Str-005 (537,000) - - - - - - - - - Arden Oaks Neighborhood Streets22-Str-001 - (42,000) - - - - - - - - Old Snelling Ave PMP, CR E - Hwy 5122-Str-003 - (62,000) - - - - - - - - Colleen/Norma/Briar Knoll/Royal Hills/Arden Vista23-Str-001 - - (20,000) - - - - - - - Karth Lake East Neighborhood Streets24-Str-001 - - - (35,000) - - - - - - Tiller/Dunlap/Benton Way Resurface/Replace25-Str-001 - - - - (95,000) - - - - - Old Snelling Ave/CR E Intersection Improvements 25-Str-002 - - - - (127,000) - - - - - Cummings/Northwoods/Red Fox/Grey Fox Resurface26-Str-001 - - - - - (10,000) - - - - Chatham/McCracken/Fairview/Brighton Way Resurface27-Str-001 - - - - - - (15,000) - - - Lake Valentine Road Street Improvements28-Str-002 - - - - - - - (10,000) - - Debt Service(40,650) (39,450) (38,250) (37,050) (40,750) (39,350) (37,950) (36,725) (40,600) - Operating Expenses(1,627,990) (1,676,830) (1,727,140) (1,778,950) (1,832,320) (1,887,290) (1,943,900) (2,002,220) (2,062,290) (2,124,160) Operating transfer to Equipment Fund(126,000) (126,000) (126,000) (126,000) (126,000) (126,000) (126,000) (126,000) (126,000) (126,000) Total Expenditures and Uses(2,767,640) (2,036,280) (2,296,390) (1,977,000) (2,551,070) (2,062,640) (2,562,850) (2,249,945) (2,305,890) (2,680,160) Change in Fund Balance(703,070) 100,050 (85,790) 310,460 (184,060) 386,710 (28,290) 372,805 408,130 128,330 Ending Balance(125,794) (25,744) (111,534) 198,926 14,866 401,576 373,286 746,091 1,154,221 1,282,551 Ͳ$0.2$0.0$0.2$0.4$0.6$0.8$1.0$1.2$1.42021 2022 2023 2024 2025 2026 2027 2028 2029 2030Millions57
City of Arden Hills, MinnesotaCapital Improvement PlanSOURCES AND USES OF FUNDS2021 2022 2023 2024 2025 2026 2027 2028 2029 2030Surface Water Mgmt Utility FundsBeginning Balance 269,100 (109,580) 109,380 103,640 396,840 693,620 830,610 1,118,410 1,408,620 1,705,820 Revenues and Other Fund SourcesOperating Revenue903,620 912,640 921,750 930,950 940,250 949,640 959,120 968,700 978,370 988,140 Total Revenues and Other Fund Sources903,620 912,640 921,750 930,950 940,250 949,640 959,120 968,700 978,370 988,140 Total Funds Available 1,172,720 803,060 1,031,130 1,034,590 1,337,090 1,643,260 1,789,730 2,087,110 2,386,990 2,693,960 Expenditures and UsesShorewood Dr drainage(52,000) - - - - - - - - - 2021 PMP - Hazelnut Neighborhood21-Str-005 (577,000) - - - - - - - - - Arden Oaks Neighborhood Streets22-Str-001 - (60,000) - - - - - - - - Old Snelling Ave PMP, CR E - Hwy 5122-Str-003 - (56,000) - - - - - - - - Colleen/Norma/Briar Knoll/Royal Hills/Arden Vista23-Str-001 - - (45,000) - - - - - - - Karth Lake East Neighborhood Streets24-Str-001 - - - (30,000) - - - - - - Tiller/Dunlap/Benton Way Resurface/Replace25-Str-001 - - - - (20,000) - - - - - Cummings/Northwoods/Red Fox/Grey Fox Resurface26-Str-001 - - - - - (23,000) - - - - Chatham/McCracken/Fairview/Brighton Way Resurface27-Str-001- - - - - - (25,000) - - - Lake Valentine Road Street Improvements28-Str-002- - - - - - - (15,000) - - Karth Lake Runoff Control21-Storm-001 (90,000) - - - - - - - - - Karth Lake retaining wall23-Storm-001 - - (65,000) - - - - - - - Storm Pond and Outfall Maintenance23-Storm-002 - - (225,000) - - (160,000) - - - (110,000) Operating Expenses(489,300) (503,680) (518,490) (533,750) (549,470) (555,650) (572,320) (589,490) (607,170) (625,390) Transfer to Equipment Fund(74,000) (74,000) (74,000) (74,000) (74,000) (74,000) (74,000) (74,000) (74,000) (74,000) Total Expenditures and Uses(1,282,300) (693,680) (927,490) (637,750) (643,470) (812,650) (671,320) (678,490) (681,170) (809,390) Change in Fund Balance(378,680) 218,960 (5,740) 293,200 296,780 136,990 287,800 290,210 297,200 178,750 Ending Balance(109,580) 109,380 103,640 396,840 693,620 830,610 1,118,410 1,408,620 1,705,820 1,884,570 Ͳ$0.5$0.0$0.5$1.0$1.5$2.02021 2022 2023 2024 2025 2026 2027 2028 2029 2030Millions58
City of Arden Hills, MinnesotaCapital Improvement PlanSOURCES AND USES OF FUNDS2021 2022 2023 2024 2025 2026 2027 2028 2029 2030Water Utility FundsBeginning Balance 1,206,821 777,531 861,721 1,186,471 1,443,421 1,377,181 1,382,331 1,678,501 1,974,121 2,272,436 Revenues and Other Fund SourcesOperating Revenue2,412,010 2,565,490 2,616,380 2,668,290 2,721,240 2,775,250 2,830,340 2,886,540 2,943,860 3,002,330 Total Revenues and Other Fund Sources2,412,010 2,565,490 2,616,380 2,668,290 2,721,240 2,775,250 2,830,340 2,886,540 2,943,860 3,002,330 Total Funds Available 3,618,831 3,343,021 3,478,101 3,854,761 4,164,661 4,152,431 4,212,671 4,565,041 4,917,981 5,274,766 Expenditures and Uses2021 PMP - Hazelnut Neighborhood21-Str-005 (680,000) - - - - - - - - - Arden Oaks Neighborhood Streets22-Str-001 - (25,000) - - - - - - - - Old Snelling Ave PMP, CR E - Hwy 5122-Str-003 - (163,000) - - - - - - - - Colleen/Norma/Briar Knoll/Royal Hills/Arden Vista23-Str-001 - - (20,000) - - - - - - - Karth Lake East Neighborhood Streets24-Str-001 - - - (20,000) - - - - - - Tiller/Dunlap/Benton Way Resurface/Replace25-Str-001 - - - - (150,000) - - - - - Old Snelling Ave/CR E Intersection Improvements 25-Str-002 - - - - (160,000) - - - - - Cummings/Northwoods/Red Fox/Grey Fox Resurface26-Str-001 - - - - - (20,000) - - - - Chatham/McCracken/Fairview/Brighton Way Resurface 27-Str-001 - - - - - - (20,000) - - - Lake Valentine Road Street Improvements28-Str-002- - - - - - - (10,000) - - Trunk Water Main Evaluation20-W-003 - - - - - (300,000) - - - - Water Tower Maintenance22-W-001 - (75,000) - (60,000) - - - - - - Booster Station Improvements25-W-002 - - - - (90,000) - - - - - Debt Service(248,150) (250,750) (248,050) (250,050) (246,750) (248,150) (249,150) (250,950) (248,675) - Operating Expenses(1,813,150) (1,867,550) (1,923,580) (1,981,290) (2,040,730) (2,101,950) (2,165,020) (2,229,970) (2,296,870) (2,365,770) Transfer to Equipment Fund(100,000) (100,000) (100,000) (100,000) (100,000) (100,000) (100,000) (100,000) (100,000) (100,000) Total Expenditures and Uses(2,841,300) (2,481,300) (2,291,630) (2,411,340) (2,787,480) (2,770,100) (2,534,170) (2,590,920) (2,645,545) (2,465,770) Change in Fund Balance(429,290) 84,190 324,750 256,950 (66,240) 5,150 296,170 295,620 298,315 536,560 Ending Balance777,531 861,721 1,186,471 1,443,421 1,377,181 1,382,331 1,678,501 1,974,121 2,272,436 2,808,996 $0.0$0.5$1.0$1.5$2.0$2.5$3.02021 2022 2023 2024 2025 2026 2027 2028 2029 2030Millions59
Capital Improvement PlanCity of Arden Hills, MinnesotaPROJECTS & FUNDING SOURCES BY DEPARTMENT20212030thruTotal2021 2022 2023 2024 2025Department2026 2027 2028 2029 2030Project #Street Department5,257,0001,108,000 1,444,000 900,000 650,000 430,000Capital Improvement Funds (PIR)235,000 490,000423,000423,000Grants4,691,490822,000 682,000 900,000 650,000 455,000Other465,000 490,000 227,4901,110,00060,000 1,050,000Ramsey County953,000537,000 104,000 20,000 35,000 222,000Sanitary Sewer Utility Fund10,000 15,000 10,000782,500325,000State Aid230,000 227,500851,000577,000 116,000 45,000 30,000 20,000Surface Water Mgmt Utility Funds23,000 25,000 15,0001,268,000680,000 188,000 20,000 20,000 310,000Water Utility Funds20,000 20,000 10,00020-Str-005102,000Hamline Avenue crosswalks102,00021-Str-0053,682,0002021 PMP - Hazelnut Neighborhood3,682,00022-Str-001827,000Arden Oaks Neighborhood Streets827,00022-Str-0031,120,000Old Snelling Ave PMP, CR E - Hwy 511,120,00022-Str-0061,010,000Lexington Ave, CR E to 6941,010,00023-Str-001Colleen/Norma/Briar Knoll/Royal Hills/Arden Vista1,885,0001,885,00024-Str-0011,385,000Karth Lake East Neighborhood Streets and Stowe Ave1,385,00025-Str-0011,125,000Tiller/Dunlap/Benton Way Resurface/Replace1,125,00025-Str-0021,687,000Old Snelling Ave/CR E Intersection Improvements1,687,00026-Str-001Cummings/Northwoods/Red Fox/Grey Fox Resurface983,000983,00027-Str-001Chatham/McCracken/Fairview/Brighton Way Resurface1,040,0001,040,00028-Str-002Lake Valentine Road Street Improvements489,990489,99015,335,9903,784,000 2,957,000 1,885,000 1,385,000 2,812,000Street Department Total983,000 1,040,000 489,990Produced Using the Plan-It Capital Planning Software15,335,9903,784,000 2,957,000 1,885,000 1,385,000 2,812,000Street Department Total983,000 1,040,000 489,99060
Page Page
CityͲWideSummary 1 SpecialRevenueFunds 42
FundStructure 3 CableTV 44
Revenues 7 EDAGeneral45
PropertyTax 12 EDARevolvingLoan 46
BudgetAssumptions 15 TIF#3CottageVillas 47
TIF#4PresbyterianHomes 48
GeneralFund 19 TIF#5TCAAP 49
GeneralGovernment 21
Mayor&Council 22 CapitalProjectFunds 50
Administration 23 Equipment&BuildingReplacement 52
Elections 24 ParkDevelopment 53
Finance 25 Capital(PIR)54
TCAAP 26 PublicSafetyCapital 55
Planning&Zoning 27 TCAAPCapital 56
GovernmentBuildings 28
PublicSafety 29 EnterpriseFunds 57
Police 30 Water 58
Dispatch 31 Sewer 59
Fire 32 Recycling 60
EmergencyManagement 33 SurfaceWaterManagement 61
ProtectiveInspections 34
PublicWorks 35 InternalServiceFunds 62
StreetMaintenance 36 RiskManagement 63
Parks&Recreation 37 Engineering 64
Recreation 38 CentralGarage 65
ParkMaintenance 39 Technology 66
Miscellaneous 40
TransfersOut 41
CITYOFARDENHILLS
2021PROPOSEDBUDGET
December14,2020
$WWDFKPHQW%
BUDGETSUMMARY
ByFundType
2018 2019 10/31/2020 2020 2021 $Increase %Increase
CITYͲWIDESUMMARY Actual Actual YTD Budget Budget (Decrease) (Decrease)
REVENUES
GeneralFund 4,462,682$5,004,904$2,886,600$4,896,720$5,153,270$256,550$5.2%
SpecialRevenueFunds 732,737661,554315,235509,730508,840(890) Ͳ0.2%
CapitalImprovementFunds 2,932,1412,530,0602,654,6531,501,4601,114,290(387,170) Ͳ25.8%
EnterpriseFunds 5,810,1445,782,8654,092,9495,468,8605,666,590197,7303.6%
InternalServiceFunds 779,295621,073437,818633,110629,980(3,130) Ͳ0.5%
TOTALREVENUES 14,717,000$14,600,455$10,387,255$13,009,880$13,072,970$63,090$0.5%
EXPENDITURES/EXPENSES
GeneralFund 4,761,628$5,129,687$4,285,988$5,018,310$5,212,980$194,670$3.9%
SpecialRevenueFunds 585,162525,587286,484484,790505,79021,0004.3%
CapitalImprovementFunds 5,946,9111,363,379198,4631,626,9802,492,220865,24053.2%
EnterpriseFunds 4,775,7144,930,1013,040,9355,749,8807,515,5401,765,66030.7%
InternalServiceFunds 728,150673,275361,723646,150646,5704200.1%
TOTALEXPENDITURES/EXPENSES 16,797,565$12,622,029$8,173,594$13,526,110$16,373,100$2,846,990$21.0%
NETCHANGESINFUNDBALANCE (2,080,565)$1,978,425$2,213,661$(516,230)$(3,300,130)$(2,783,900)$
39%
4%
9%
43%
5%
2021RevenuesbyFundType
GeneralFund
SpecialRevenueFunds
CapitalImprovementFunds
EnterpriseFunds
InternalServiceFunds
32%
3%
15%
46%
4%
2021ExpendituresbyFundType
GeneralFund
SpecialRevenueFunds
CapitalImprovementFunds
EnterpriseFunds
InternalServiceFunds
1
BUDGETSUMMARY
BySource/UseType
2018 2019 10/31/2020 2020 2021 $Increase %Increase
CITYͲWIDESUMMARY Actual Actual YTD Budget Budget (Decrease) (Decrease)
REVENUES
Taxes 4,031,433$4,284,785$2,466,352$4,469,430$4,665,880$196,450$4.4%
SpecialAssessments 741,584835,556156,483274,880247,550(27,330) Ͳ9.9%
Licensesandpermits 530,867716,665386,819469,530596,710127,18027.1%
Intergovernmental 1,531,114693,2491,671,056535,350171,570(363,780) Ͳ68.0%
Chargesforservices 5,717,1435,995,6494,276,3445,936,3306,114,430178,1003.0%
Fines&forfeits 37,08034,5128,97030,03027,650(2,380) Ͳ7.9%
Investmentearnings 199,688376,024326,715198,00075,000(123,000) Ͳ62.1%
Miscellaneous 320,636420,881186,665168,720245,90077,18045.7%
InterfundServices 771,728583,133429,852627,610628,2806700.1%
Transfersin 835,727660,000478,000300,000300,000 Ͳ0.0%
TOTALREVENUES 14,717,000$14,600,455$10,387,255$13,009,880$13,072,970$63,090$0.5%
EXPENDITURES/EXPENSES
PersonnelExpenses 2,280,437$2,528,004$2,133,563$2,816,300$2,968,390$152,090$5.4%
SuppliesandMaterials 379,733316,759173,703383,550374,250(9,300) Ͳ2.4%
OtherServicesandCharges 7,640,2547,541,4744,852,3627,587,1807,752,440165,2602.2%
CapitalExpenditures 5,568,1801,484,491248,9662,152,0804,689,2202,537,140117.9%
DebtService 93,23491,301287,000287,000288,8001,8000.6%
Transfers 835,727660,000478,000300,000300,000 Ͳ0.0%
TOTALEXPENDITURES/EXPENSES 16,797,565$12,622,029$8,173,594$13,526,110$16,373,100$2,846,990$21.0%
NETCHANGESINFUNDBALANCE (2,080,565)$1,978,425$2,213,661$(516,230)$(3,300,130)$(2,783,900)$
36%
2%4%
1%
47%
0%1%2%
5%2%
2021RevenuesbySourceType
Taxes SpecialAssessments
Licensesandpermits Intergovernmental
Chargesforservices Fines&forfeits
Investmentearnings Miscellaneous
InterfundServices Transfersin
18%
2%
47%
29%
2%2%2021ExpendituresbyUseType
PersonnelExpenses
SuppliesandMaterials
OtherServicesandCharges
CapitalExpenditures
DebtService
Transfers
2
FundStructure
PurposeandAccountingBasis
TheaccountsoftheCityareorganizedonthebasisoffundsandaccountgroups,eachofwhich
isconsideredaseparateaccountingentity.Theoperationsofeachfundareaccountedforwith
aseparatesetofselfͲbalancingaccountsthatcompriseitsassets,liabilities,fundequity,
revenues,andexpendituresorexpensesasappropriate.Governmentresourcesareallocated
toandaccountedforinindividualfundsbaseduponthepurposesforwhichtheyaretobe
spentandthemeansbywhichspendingactivitiesarecontrolled.Certainfundshavevarying
levelsofrestrictions,imposedeitherbylegalrequirementsorpolicychoices,andassuch,itcan
behelpfultoseeabroadoverviewoftheCity’sfinancestoshowsummariesofdifferentfunds.
TheCity’sfundsaregroupedintosevenbasictypes:
x General
x SpecialRevenue
x Capital
x DebtService
x Proprietary(Enterprise)
x InternalService
x Fiduciary
ThebudgetedfundsoftheCityaregroupedintotwobroadcategoriesasfollows:
x GovernmentalFunds–GovernmentalFundsareusedtoaccountfor“governmentͲtype”
activitiesoftheCity(e.g.,activitiesthatreceiveasignificantportionoftheirfunding
frompropertytaxes,stateaids,andvariousgrants).TheGovernmentalFundsbudgeted
fortheCityaretheGeneralFund,SpecialRevenueFunds,DebtServiceFunds,and
CapitalProjectsFunds.
x ProprietaryFunds–Proprietaryfundsareusedtoaccountforthe“businessͲtype”
activitiesoftheCity(e.g.,activitiesthatreceiveasignificantportionoftheirfunding
throughusercharges).TheproprietaryfundsbudgetedbytheCityareEnterpriseFunds
andInternalServiceFunds.
ThefirstthreefundtypeslistedabovecomprisethemajorityofthedayͲtoͲdayoperating
activitiesoftheCity.Theremainingfundtypesaremorespecializedfunds,andtypically
accountforoneͲtimeand/orspecificactivitiesratherthanongoingandrecurringservices.Brief
descriptionsofeachfundtypefollow.
GeneralFund
TheGeneralfundistheprimaryrevenuesourceandoperatingfundformostservicescities
typicallyoffer.Theseincludepublicsafety(policeandfire),streetmaintenance,parksand
recreation,andneighborhoodandcommunityservices,etc.Inaddition,theCityCouncil,
AdministrativeServicesandCityAttorneybudgetsarepredominatelyfundedbytheGeneral
Fund.
3
Theseactivitiesarefinancedthroughgeneraltaxdollarsfrompropertytaxesandbyrevenues
generatedfrompermits,feesandinvestmentearnings.
SpecialRevenueFunds
Specialrevenuefundsaccountforactivitiesfundedbyspecialpurposerevenue,thatis,
revenuesthatarelegallyrestrictedtoexpendituresforaspecificpurpose.TheCitymaintains
fiveactivespecialrevenuefundswhichinclude:CableFund,EDAGeneralFund,EDATIFDistrict
#3CottageVillas,EDATIFDistrict#4PresbyterianHomes,andEDATIFDistrict#5TCAAP.
CapitalProjectFunds
ThesefundsincludetheEquipmentandBuildingReplacementFund,PublicSafetyCapitalFund,
ParksFund,TCAAPCapital,andthePermanentImprovementRevolvingFund(PIR).Theyare
usedtoaccountforfinancialresourcestobeusedfortheacquisitionofequipmentor
constructionofmajorcapitalfacilities(otherthanthosefinancedbyproprietaryfundssuchas
theWaterandSewerfunds),i.e.,thedevelopmentofanewneighborhoodpark,orafire
station.
Proprietary(Enterprise)Funds
ThesefundsaccountforCityactivitiesthatoperateaspublicenterprises.Revenuescomefrom
feeschargedtoprograms,customers,orotherdepartmentusers.Enterprisefundsthat
provideforsewerandwaterservicesareproprietaryfunds.TheCitycurrentlyhasfour
enterprisefunds(water,sanitarysewer,recycling,andsurfacewatermanagement)that
representseparatebusinessactivitiesfortheCity.
x Water–TheCityprovideswaterservicetoitscitizensandcommercialentities.
x SanitarySewer–TheCity’ssewersprotectpublichealthandpreservewastewater
solids.TheCityisconnectedtotheMetropolitanCouncil’ssewersystem.
x Recycling–TheCityprovidesrecyclingservicestoitscitizenstoprotectpublichealth
andtheenvironment.
x SurfaceWaterManagement–TheCity’ssurfacewatermanagementsystemcollects
stormwaterrunoff,protectstheenvironment,andmanagesthedischargeofwaterto
holdingpondsandthewatershed.
Proprietary(InternalService)Funds
ThesefundsaccountforCityactivitiesthatoperateaspublicenterprisesandprovideservices
internallytootherdepartments.Revenuescomefromfeeschargedtoprograms,customers,or
otherdepartmentusers.InternalServicefundsthatprovideforengineeringandITservicesare
internalfunds.TheCitycurrentlyhasfourinternalservicefunds(RiskManagement,
Engineering,CentralGarage&Equipment,andTechnology)thatrepresentactivitiesforthe
City.
x RiskManagement–ThisfundprovidesinsurancetoalldepartmentswithintheCity.
x Engineering–ThisfundprovidesengineeringservicesforCityprojects,developments,
andalldepartmentswithintheCity.
4
x CentralGarage&Equipment–Thisfundprovidestheservicesandequipmentrepairfor
thePublicWorksDepartmentwhichconsistsofStreetMaintenance,ParkMaintenance,
WaterUtility,SewerUtility,andtheSurfaceWaterManagementUtility.
x Technology–Thisfundprovidestechnologysoftwareandequipmenttoall
departmentswithintheCity.
DebtServiceFunds
Fundsfordebtservicetrackrevenuesandexpendituresrelatedtorepaymentofprincipaland
interestcostsassociatedwithborrowingmoneyforlongͲtermobligations.Thereadercanfind
aseparatedebtservicescheduleinthisbudgetthatprovidesdetailsonalloutstandingdebt
owedbytheCity.
FiduciaryFundTypes
TrustandAgencyFundsareusedtoaccountforassetsheldbytheCityasanagentortrustee
forindividuals,privateorganizations,othergovernmentsand/orfunds.TheseincludeAgency
andExpendableTrustFunds.Agencyfundsarecustodialinnature(assetsandliabilities)anddo
notinvolveMeasurementofresultsofoperations.TheCitycurrentlydoesnothaveany
fiduciaryfunds.
5
FUNDSTRUCTURE
Governmental
Funds
Proprietary
Funds
FiduciaryFunds
Debt
Service
Funds*
General
Fund
Capital
Projects
Funds
Special
Revenue
Funds
Enterprise
Funds
Internal
Service
Funds
Trust
Funds*
Agency
Funds*
RiskManagement
Engineering
CentralGarage
Technology
CableTV
EDAGeneralActivities
EDATIFDistrict3
EDATIFDistrict4
EDATIFDistrict5
Equipment&BuildingReplacement
Parks
CapitalImprovements(PIR)
PublicSafetyCapital
TCAAPCapital
*TheCitydoesnothaveanyDebt,AgencyorTrust
Fundsasnotedaboveinred.
Water
SanitarySewer
Recycling
SurfaceWaterManagement
6
Revenues
TheCityisdependentontheresourcesthatgeneraterevenuetoprovideforthedifferent
servicesthatourresidentsreceive.Thisdependencyisthelimitingfactoronwhatservicecan
beprovided.Theseservicesrangefromthebasicservicesofpublicsafetyandroad
maintenancetoservicesenhancingthequalityoflifesuchasparksandcommunityevents.Our
resourcestogeneraterevenueareaffectedbyanumberoffactors,includingCity,Stateand
Federallaws,rates,demographics,andeconomicconditions.Thefollowingprovidesa
summaryofmajorrevenuesourcesandgeneraltrends:
PropertyTaxes
ThisrevenuesourceisprimarilyusedintheGeneralFundandissetataleveltoraiseadequate
revenuefortheoperatingbudgetwhencombinedwithotherexpectedrevenues.Thefinal
levelofexpectedrevenueshouldbesufficienttoconductCitybusinessinaccordancewith
CouncilpolicyanddirectivesandresultinaprojectedyearͲendfundbalancetocoverpossible
emergenciesandcontingencies.
Trends:PropertytaxlevieshavebeenincreasingduetocutsinStateAidthatbeganin2001.
SpecialAssessments
Aportionofthecostsforpublicimprovementsisrecoveredbyassessmentchargestothe
benefitingpropertyowners.Thesecollectionsareusedtopaybondprincipalandintereston
theoutstandingimprovementbondsortoreimbursetheCityifnobondswereissued.A
majorityofthespecialassessmentsareassociatedwithroadreconstructionprojectswithinthe
CapitalImprovementPlan,buttheyalsoincludechargesagainstpropertyforthecollectionof
delinquentutilitybillsormiscellaneouscharges.
$2.00
$2.25
$2.50
$2.75
$3.00
$3.25
$3.50
$3.75
$4.00
$4.25
$4.50
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021MillionsTaxLevies
7
Trends:SpecialAssessmentRevenuesfluctuateduetothetimingofPavementManagement
Plan(PMP)projects.The2015,2018and2019collectionswerelargerthanaverageasthere
weremoreprepaidspecialassessments.
Licenses&Permits
Thesefeesarenormallychargedasameansofrecoveringthecostofregulationintheinterest
oftheoverallcommunity.Businesslicensefeesarerequiredtobepaidannuallyinorderto
operateabusinesswithintheCity.NonͲbusinesslicenseandpermitfeesareleviedtofinance
thecostofinspectingandregulatingnewconstructionandtocoveraportionofthe
administrativecostsassociatedwithmonitoringactivities.Buildingpermitfeesgeneratemost
oftherevenueinthiscategory.
$0
$100
$200
$300
$400
$500
$600
$700
$800
$900
$1,000
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021ThousandsSpecialAssessments
200
300
400
500
600
700
2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
NumberofBuildingPermitsIssued
8
Trends:Licenserevenueisexpectedtoremainstatic.Buildingpermitrevenueisexpectedto
decreaseastheCityisprimarilybuiltoutbutcommercialactivitywillcausefluctuationsasseen
in2016and2017asexistingfacilitiesgothroughupgrades.ThiswillallchangeoncetheRice
CreekCommons(TCAAP)projectbeginsconstruction.2016and2017numbersreflectmajor
renovationsattheLandO’LakesheadquartersfacilityandBostonScientific.
Intergovernmental
Thisrepresentsmoniesfromothergovernmentsintheformofgrants,entitlements,andshared
revenues.TheCityreceivesavarietyofsharedrevenuesfromtheStateofMinnesota.Priorto
2011,themajorrevenuewithinthiscategorywasMarketValueHomesteadCreditAid.The
2011legislatureeliminatedthisprogram.ThemajorrevenuesourceisnowMunicipalStateAid
(MSA)maintenanceforstreets.
AllotheramountsrepresentsmallgrantsandaidsthattheCityreceivesundervarious
establishedprograms.
MSAMaintenanceisaprogramforurbanmunicipalitieswithpopulationsof5,000ormore.
20%ofaCity’sCountyRoadsandlocalimprovedmileageareincluded.ThisincludesCounty
RoadsandCountyStateAidHighways(CSAH)thathaverevertedbacktothemunicipality.
PoliceAidismoneyreceivedfromtheStatetohelpwithpolicepersonneltrainingcosts.Since
ArdenHillscontractswiththeRamseyCountySheriffforthisservice,apartofthisrevenueis
allocatedbacktoArdenHillseachyeartooffsetpartofthecontractcostsforpolicing.
Trends:MSAMaintenancedollarshaveremainedrelativelystaticoverthelastsixyearsbutare
expectedtodecreasein2021duetoCOVIDͲ19.PoliceAidhasalsoremainedfairlystaticover
thelastsixyearsandisexpectedtoremainso.
ChargesforServices
ThiscategoryreflectsfeescollectedforcontractualservicesandgeneralservicesthattheCity
chargesdirectlyfor.Includedinthiscategoryarethefollowing:
x GeneralFundchargesforservicesincludecontractualandservicefeeservicesrelatedto
generalgovernment,publicsafety,andrecreation.
x Servicestoproperty(UtilityFees)–arecollectedbytheutilityfundsfromcustomers
(residentsandbusinesswithintheCity)forservices.
9
Trends:ChargesforServiceshavebeenincreasingasawhole.Thisisinpartduetorisingutility
feestohelppayforneededinfrastructureimprovements(seetheCapitalImprovementPlan
section).FluctuationsintheGeneralFundfeesareprimarilyduetoPlanCheckFeerevenue
associatedwithbuildingpermits.
FinesandForfeitures
FinesandforfeituresrepresenttheCity’sportionoftrafficandcodeviolationfeesandare
collectedintheGeneralFund.WhenaviolationisissuedbyaCity,Sheriff,orStateTrooper
withintheCityLimits,aportionofthefeepaidtotheCountyisdistributedtotheCity(basedon
StateStatute).
In2011,theCityadoptedAdministrativeFineswhichareseenforthefirsttimein2012
revenues.Thesearefinesforviolationsthatare10milesperhour(MPH)orunderandalso
rollingstopsthroughstopsigns.Thesefinesarecollectedatthelocallevelandserveapurpose
byprovidingeducationtothecommunity.
Trends:FinesandForfeiturerevenueareremainingfairlyflat.
$3.0
$3.5
$4.0
$4.5
$5.0
$5.5
$6.0
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021MillionsUtilityFees
$20,000
$25,000
$30,000
$35,000
$40,000
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
Fines&Forfeitures
10
FranchiseFees
FranchisefeesarederivedfromafeeimposedoncableTVrevenuescollectedbytheutilities
forusagewithintheCity.ThefeesaredepositedintheSpecialRevenueCableFund.CableTV
franchisefeesareusedtocovercommunicationandAVequipmentcosts.
Trends:Thefeecurrentlyisestimatedtogenerateapproximately$96,700peryearforthe
CableFund.
DeveloperReimbursements
TheCountyhaspurchasedtheTCAAPproperty.Onceplansandphasinghavebeen
determined,estimatescanbemadeondeveloperreimbursementsandexpendituresforthe
property.ADevelopmentAgreementwillbeenteredintoinwhichtheCityisreimbursedforits
expensesincurredwiththisacquisition.
Trends:Norevenueshavebeenbudgetedatthistimebutonceplansandphasinghavebeen
determined,revenuesareexpectedtooffsetcostsincurredinconnectionwiththisproject.
ThiswillhappenaspartoftheJointDevelopmentAuthoritywithRamseyCounty.
InvestmentEarnings
Investmentearningsareallocatedtoallfundsbaseduponaweightedaverageoftheirdaily
cashbalance.Forbudgetingpurposes,theinterestearningsareprojectedandtheallocation
fromthelatestComprehensiveAnnualFinancialReportisused.Marketvaluechangesrelated
totherequiredrecognitionofunrealizedgains/lossesareincludedintheestimatefor
budgetarypurposes.
Trends:Investmentearningsaresubjecttotheinterestrate,economyandaredependenton
whatratesareavailableatthetimeinvestmentsweremade.Overallinterestearningsare
projectedtodecreasefromthe2020budget.Asalways,investmentearningsaresubjectto
suddenshiftsintheeconomy.
OtherRevenues
Miscellaneoussourceswhichdonotfitintoanyoftheabovementionedrevenuecategories.
Thesesourcesincludedonations,othersmallunexpectedpayments,andnonͲoperating
revenues(ProprietaryFunds)suchassaleofscraporsurplus.
Trends:Theserevenuesareexpectedtoremainconstantoverthenextseveralyears.
11
PropertyTax
TheCityofArdenHillsleviespropertytaxesforitsGeneralFundOperations.Theleviesare
allowedbyStateLaw,andarecollectedfrompropertyownersbyRamseyCountyand
distributedtotheCityinJuly,December,andJanuary.
PropertyTaxReform
During2001,theStateLegislaturepassedamajorPropertyTaxReformBillthatdramatically
impactedStatefundingtolocalgovernments.Levylimitsreturned,andamajorshiftinthe
StateFundingofschooldistrictsresultedintheeliminationofsomeaidsforcities.The
intentionoftheStateLegislaturewastohavecitiesmakeupforthislostaidthroughthe
propertytaxlevy.ThisreducedtherelianceofcitiesonStateAid,andallowsthepropertytax
levytomakeupalargershareoftheGeneralFundRevenues.ArdenHillsdidnotreceivea
significantportionofLocalGovernmentAid,thuswasnotimpacted.
AstheLegislatureenteredthe2003session,thesituationwiththeeconomywascreatinga
StateDeficitofover$4billion.TheStateenactedmanyreductionsinordertobalancethe
budget.Aspartofthosereductions,citieshadtheirpropertytaxaiddecreasedfor2003and
2004.TheMarketValueHomesteadCredit(MVHC)reductionamountfor2003was$100,979
or100%oftheaidamountthecitywasinitiallycertifiedtoreceive.Thecitieswerethenonly
allowedtolevybackfor60%ofthepermanentLGAlossesfrom2003and2004.In2005,the
LegislaturereadjustedtheformulaforStateAidandincreasedtheoverallStateAidtocitiesby
$48million.Theformulachangewasdetrimentaltomostinnerringsuburbsandmostcitiesin
turnsawatotaleliminationofitsLGA.
In2008,theStateagainwasfacingadeficitandtheGovernmentchosetounallotthesecond
halfpaymentsofLGAandMVHCwhichweretobedistributedinDecember2008.Thiswasa
lossof$26,272totheCity.AstheStateeconomicforecastdidnotimprovein2009or2010,all
LGAandMVHCaidwasunallotted,thiswasalossof$55,923and$61,774fortheCity.InmidͲ
2010,theGovernorunallottedthe2011MVHCaidwhichwasestimatedat$61,774forArden
Hills.
The2011legislatureeliminatedtheMVHCprogramfor2012,thustakinglocalgovernmentsout
oftheequation.AnewprogramgiveshomesteadedpropertyownersaMarketValueExclusion
(MVE)onthevalueoftheirpropertyandgivesthesepropertyownersbasicallythesameeffect.
However,thisshiftstaxestononͲhomesteadedpropertyaseachlocaljurisdictionisnow
receivingitsfulllevy,includingtheCity.ThisresultsinshiftingasignificantportionoftheCity’s
levy(andotherlocaljurisdiction’slevy)toCommercial/Industrialpropertyandthose
homesteadswhosevalueisover$413,800wheretheexclusioniseliminated.
12
PropertyValues(TaxBurden)
City’sMarketValueandTaxCapacity
Duetothecurrenteconomicconditions,thetaxablemarketvaluefortheCityisprojectedto
increaseby$56.1millionor4.0%to$1.44billion.Fromthis,theTaxCapacityiscalculated(for
residentialpropertiesitequatesto1%ofTaxableMarketValue,andvariesbypropertytypefor
allothers).TheCity’sTaxCapacityforcalculatingtaxeswasprojectedtoincreaseby4.8%to
$15.7million.ThisdecreasedtheCity’staxratefrom25.4141%to25.2829%.
MedianValuedHome
Duetocurrenteconomicconditions,theTaxableMarketValueofthemedianvaluedhome
withintheCityisprojectedtoincrease4.05%from$372,400to$387,500.TheoverallCityTax
burdenincreaseonthemedianvaluedhomeisprojectedtobeapproximately3.9%or$36.63.
PropertyTaxLevies
Thetotallevybeingproposedis$4,311,090.Thisrepresentsa$175,750or4.25%increaseover
the2020levyof$4,135,340.
AnokaCountysetstheFiscalDisparitieslevyfortheentireSevenCountyMetropolitanArea.
Thiswasestablishedbythelegislatureinthe1970’sasameanstomoreevenlydistributethe
propertytaxbenefitderivedbycommercialproperties.Citiesareeithera“net”gainerora
“net”contributor.ArdenHillsisa“net”gainerandwillcollect$345,797in2021asopposedto
$333,462in2020,whichisanincreaseof3.7%.
CityTaxRate
TherearetwotypesoftaxratesthatarecalculatedfortheCity.Oneisanettaxcapacitybased
rate,andtheotherisamarketvaluebasedrate.Bothratesusethemarketvalueasthe
startingpointfordeterminingtherate.
NetTaxCapacityBasedRate
TheNetTaxCapacitybasedrateiscalculatedbytakingthelevyanddividingitbytheNetTax
Capacity.NetTaxCapacitycalculationisregulatedbytheStateLegislature,whichhascreated
twentyͲeight(28)classificationsofpropertyanda“classratepercentage”foreach
classification.TheNetTaxCapacityisdeterminedbymultiplyingthemarketvalueofeach
propertybytheappropriateclassratepercentage.Thesumtotalofallparceltaxcapacitiesless
adjustmentsfortheCity’sFiscalDisparitycontribution,thoseparcelsthathavebeencertifiedin
aTaxIncrementFinancing(TIF)developmentdistrict,andtheMVErepresenttheNewTax
Capacityforthecity.Currently,theGeneralFundLevyisNetTaxCapacitybased.
13
Tax Capacity 2019 2020 2021
Real Estate/Personal Property 16,714,369 17,860,900 18,672,508
Tax IncrementDistricts (345,318) (273,444) (362,116)
SubͲTotal 16,369,051 17,587,456 18,310,392
Fiscal Disparities:
Contribution (2,174,854) (2,627,733) (2,626,682)
Distribution 1,218,312 1,304,870 1,360,649
Total Tax Capacity 15,412,509 16,264,593 17,044,359
PercentChange 4.5% 5.5% 4.8%
MarketValuebasedrate
MarketValuebasedratesarecalculatedbydividingthelevybythetaxablemarketvalueofall
propertieswithinthecity.Taxablemarketvalueiscalculatedbytakingthemarketvalueofall
propertieslessexclusionsandlimitationsassetbytheStateLegislature.
MarketValueDetermination
ThecountyAssessordeterminesthemarketvalueofpropertiesthroughassessment,theuseof
actualsalesdata,andeconomictrends.Thetaxesthatarecollectedin2021arebasedonthe
assessmentofmarketvaluesfor2020,whicharecertifiedtotheCountyAssessoronJanuary2,
2020andrelatetosalesanddatainformationfrom2019.Allassessmentsaresubjecttoreview
bytheMinnesotaDepartmentofRevenue.TheStaterequiresthatpropertyvaluesbewithin
90%to105%ofactualsalesoverall.
TruthͲInͲTaxationPublicHearing
EachyearinlateNovemberorearlyDecember,Statutesrequireallcounties,schooldistricts,
andcitieswithapopulationover2,500toholdapublichearingtodiscusstheproposedbudget
andpropertytaxlevies.Aspartofthisprocess,eachpropertyissentbythecountyaTruthͲInͲ
Taxationnoticewhichshowstheimpactsoftheproposedleviesontheirindividualproperty.
Thepublichearingissetasaforumforcitizenstocomeanddiscusstheirviewsonthe
proposedbudgetandpropertytaxlevieswiththepublicofficialsofeachjurisdiction.
14
BudgetAssumptions
Certainassumptionsaredecidedonasafoundationfordevelopingabudget.These
assumptionsguidetheCityindeterminingthelevelofservicethatwillbeprovidedtoresidents
andhowthoseserviceswillbefunded.TheCity’sbudgetpracticeistouseconservative
revenueestimatestoassureadequatefundingofexpenditures.
2021Assumptions
Since2010thecityhasestimatedapopulationgrowthofabout0.5%ayear.TheCityexpects
thepopulationgrowthtocontinuebelow1%inthefutureuntiltheTCAAPdevelopmentoccurs.
TheChartbelowdemonstratestheCity’spopulationgrowthoverthelastnineyears.Afterthe
2010Census,theCity’spopulationwasreportedas9,552.
AstheCity’spopulationgrows,sodoesthedemandforservices.Thisincreaseindemandfor
servicesalsorequiresincreasesinparks,milesofstreets,watermainsandsewerlinesthatneed
tobemaintained.In2021,theCitycontinuesvariousinfrastructureimprovementsastheCity’s
infrastructureages.ThisgrowthanddemandcanresultintheCity’soperatingbudgetsgrowing
fasterthantheConsumerPriceIndex(CPI)andincreasedinfrastructureimprovementscan
causetheCity’spercapitaspendingtoincrease.
9,000
9,200
9,400
9,600
9,800
10,000
10,200
2010 2011 2012 2013 2014 2015 2016 2017 2018 2019
Population
15
AstheCitybecomesmoredevelopedandhaslesslandavailablefornewresidential
development,theCity’soperatingexpendituresshouldincreasewithincreasesintheCPIwith
theexceptionofa“catchͲup”ininfrastructureimprovements.
CurrenteconomicconditionshavecausedtheCity’smarketvaluestoincreaseby4.05%.In
2002theStateLegislatureenactedmajorpropertytaxreformwhichloweredallpropertyclass
rates.TheCity’staxcapacityhasallowedthecitytomaintainataxratethatisoneofthe
lowestintheMinneapolis/St.PaulMetropolitanarea.Currently,theCityhasoneofthelowest
ratesinthenortheastmetropolitanareaasshowninthegraph.
Ͳ60%
Ͳ40%
Ͳ20%
0%
20%
40%
60%
80%
2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
Budgetvs.CPI
Budget CPI
$0
$500
$1,000
$1,500
$2,000
$2,500
2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
PerCapitalSpending
16
Asotherrevenuesourcesdecreaseorremainatpastlevels,theCitybecomesmorerelianton
propertytaxesasitsmainrevenuesource.ThefollowingtablesummarizestheCity’sproperty
taxlevyoverthelasttenyears.
Year Levy %Change
2012 $3,096,994 1.9%
2013 $3,191,230 3.0%
2014 $3,257,456 2.1%
2015 $3,359,775 3.1%
2016 $3,478,775 3.5%
2017 $3,641,290 4.7%
2018 $3,786,942 4.0%
2019 $3,938,420 4.0%
2020 $4,135,340 5.0%
2021 $4,311,090 4.2%
0 10203040506070
NorthOaks
WhiteBearLake
WhiteBearTownship
VadnaisHeights
ArdenHills
LittleCanada
Lauderdale
Shoreview
FalconHeights
MoundsView
NewBrighton
Roseville
NorthSt.Paul
GemLake
Maplewood
SpringLakePark
St.Paul
St.Anthony
2020CityTax Rates
17
TheMinnesotaStateLegislatureenactedMarketValueHomesteadCreditreductionsto
propertyownersin2003Ͳ2004.Thiscreditwasnotreimbursedtolocalgovernments,whichin
effectreducedtaxrevenuessolocalgovernmentsdidnotreceivethefullamountoftheir
certifiedlevies.In2005thelegislaturereinstatedthesecreditreductionsfor2005and2006.
Thecreditswerereinstatedin2007.However,duetothecurrenteconomicconditions,the
secondhalfpaymentfor2008andallofthe2009and2010paymentswereunallottedbythe
Governor.Allofthe2011paymentswereunallotted.The2011legislatureeliminatedthe
programfor2012andreplaceditwiththeMarketValueExclusionprogrampreviously
discussed,takinglocalgovernmentsoutoftheformula.TheCitybeganreceivingitsfulllevyin
2012,however,thefulleffectwasseenin2013asFiscalDisparitiescaughtupwiththechange.
Currentlythereislittlelandavailableforresidentialdevelopmentandnewhomeconstruction
withintheCityexceptwiththeadditionoftheTCAAPproperty.Mostdevelopmentis
commercial/industrialandastheseareasaredevelopedtherewillbeadeclineofpermit
revenuesinthefuture.Thisisexpectedtoincreaseinthefuturedependingonthetimingof
howtheTCAAPpropertydevelops.
TheCitypoolsitscashreservesforinvestmentpurposes.
OneoftheCity’slargestexpenditureclassificationsispersonnelservices.Personnelservices
includesalariesandfringebenefitsforallemployees.For2021,thesalarieshavebeen
budgetedwitha2.0%COLAincreasefornonͲunionemployeesanda3.0%COLAincreaseunion
employees.
Thiswillbethethirdyearofthecity’shealthinsuranceplan.Theincreaseinpremiumsfor
2021isabout9.5%.TherearenochangestoDental,Life,ShortTermorLongTermDisability.
Finally,thepopulationgrowthdoesnotonlyaffecttheCity’sGeneralfund,italsoaffectsthe
City’sWater,Sewer,andtheSurfaceWaterManagementoperatingfunds.Asthepopulation
hasincreased,sohasthenumberofutilitycustomers.Asthenumberofcustomersincrease,so
doestherevenue,thedemandforserviceandthecostofprovidingtheservice.Thechart
belowshowsthecustomerincreasesoverthelastfiveyears.
2600
2610
2620
2630
2640
2650
2660
2015 2016 2017 2018 2019 2020
#ofUtilityCustomers
Water Sewer Storm
18
2018 2019 10/31/2020 2020 2021 $Increase %Increase
GENERALFUND Actual Actual YTD Budget Budget (Decrease) (Decrease)
REVENUES
Taxes 3,158,628$3,375,624$2,008,189$3,619,700$3,746,940$127,240$3.52%
Specialassessments 5,3637722,0611,1901,060(130) Ͳ10.92%
Licensesandpermits 526,444714,530387,614466,350594,510128,16027.48%
Intergovernmental 149,097162,041105,465151,680147,730(3,950) Ͳ2.60%
Chargesforservices 484,973575,119238,425540,610599,65059,04010.92%
Fines&forfeits 37,08034,5128,97030,03027,650(2,380) Ͳ7.93%
Investmentearnings 64,996119,23181,23465,00018,600(46,400) Ͳ71.38%
Miscellaneous 36,10323,07354,64422,16017,130(5,030) Ͳ22.70%
TOTALREVENUES 4,462,682$5,004,904$2,886,600$4,896,720$5,153,270$256,550$5.24%
EXPENDITURES
Mayor&council 61,962$66,988$57,732$72,100$73,960$1,860$2.58%
Administration 303,559318,670260,276350,440371,92021,4806.13%
Elections 22,86923,77724,83323,00031,8508,85038.48%
Finance 154,408155,637154,656186,260185,900(360) Ͳ0.19%
TCAAP 146,36096,15240,36587,61085,130(2,480) Ͳ2.83%
Planning&Zoning 176,913200,771127,693206,210230,13023,92011.60%
GovernmentBuildings 173,706196,279124,430204,250197,030(7,220) Ͳ3.53%
Police 1,161,9551,356,0291,114,4841,338,1201,390,24052,1203.90%
Dispatch 65,17551,36934,18445,58055,80010,22022.42%
Fire 541,663573,680620,986620,990656,40035,4105.70%
EmergencyManagement 9,8375,6595,1535,8405,790(50) Ͳ0.86%
ProtectiveInspections 309,712412,558247,681327,950347,98020,0306.11%
StreetMaintenance 579,533632,530547,503723,730755,54031,8104.40%
Recreation 260,653284,893142,272346,110262,730(83,380) Ͳ24.09%
ParkMaintenance 393,322394,694305,738480,120562,58082,46017.17%
Transfersout 400,000360,000478,000 Ͳ Ͳ ͲN/A
TOTALEXPENDITURES 4,761,628$5,129,687$4,285,988$5,018,310$5,212,980$194,670$3.88%
NETCHANGEINFUNDBALANCE (298,945)$(124,783)$(1,399,388)$(121,590)$(59,710)$61,880$ Ͳ50.89%
19
2021BUDGETͲGENERALFUNDͲSCHEDULEOFEXPENDITURESͲDETAILBYFUNCTION
2018 2019 2020 2021 $Increase %Increase
Actual Actual Budget Proposed (Decrease) (Decrease)
Mayor&council
Personnel Expenses 31,165$37,203$37,210$37,220$10$0.03%
Supplies and Materials 254 Ͳ150150 Ͳ0.00%
Other Services and Charges 30,54329,78534,74036,5901,8505.33%
61,962$66,988$72,100$73,960$1,860$2.58%
Administration
Personnel Expenses 182,235$194,459$214,890$234,470$19,580$9.11%
Supplies and Materials 29738955065010018.18%
Other Services and Charges 121,027123,822135,000136,8001,8001.33%
303,559$318,670$350,440$371,920$21,480$6.13%
Elections
Other Services and Charges 22,869$23,777$23,000$31,850$8,850$38.48%
22,869$23,777$23,000$31,850$8,850$38.48%
Finance
Personnel Expenses 47,231$52,839$58,340$68,420$10,080$17.28%
Supplies and Materials 14,42412,81620,50020,500 Ͳ0.00%
Other Services and Charges 92,75489,982107,42096,980(10,440) Ͳ9.72%
154,408$155,637$186,260$185,900$(360)$ Ͳ0.19%
TCAAP
Personnel Expenses 21,250$29,444$36,610$34,130$(2,480)$ Ͳ6.77%
Supplies and Materials Ͳ Ͳ Ͳ Ͳ Ͳ0.00%
Other Services and Charges 125,11066,70951,00051,000 Ͳ0.00%
146,360$96,152$87,610$85,130$(2,480)$ Ͳ2.83%
Planning&Zoning
Personnel Expenses 87,540$128,979$138,260$166,900$28,640$20.71%
Supplies and Materials Ͳ Ͳ Ͳ Ͳ Ͳ0.00%
Other Services and Charges 89,37371,79267,95063,230(4,720) Ͳ6.95%
176,913$200,771$206,210$230,130$23,920$11.60%
GovernmentBuildings
Personnel Expenses 37,356$42,037$40,410$31,750$(8,660)$ Ͳ21.43%
Supplies and Materials 11,68310,8288,0009,5001,50018.75%
Other Services and Charges 124,668143,414155,840155,780(60) Ͳ0.04%
173,706$196,279$204,250$197,030$(7,220)$ Ͳ3.53%
Police
Other Services and Charges 1,161,955$1,356,029$1,338,120$1,390,240$52,120$3.90%
1,161,955$1,356,029$1,338,120$1,390,240$52,120$3.90%
Dispatch
Other Services and Charges 65,175$51,369$45,580$55,800$10,220$22.42%
65,175$51,369$45,580$55,800$10,220$22.42%
Fire
Other Services and Charges 541,663$573,680$620,990$656,400$35,410$5.70%
541,663$573,680$620,990$656,400$35,410$5.70%
EmergencyManagement
Personnel Expenses 4,422$4,768$4,690$4,840$150$3.20%
Supplies and Materials 27 Ͳ Ͳ Ͳ Ͳ0.00%
Other Services and Charges 5,3888911,150950(200) Ͳ17.39%
9,837$5,659$5,840$5,790$(50)$ Ͳ0.86%
ProtectiveInspections
Personnel Expenses 245,917$226,861$264,240$281,460$17,220$6.52%
Supplies and Materials 1884152,7501,000(1,750) Ͳ63.64%
Other Services and Charges 63,607185,28360,96065,5204,5607.48%
309,712$412,558$327,950$347,980$20,030$6.11%
StreetMaintenance
Personnel Expenses 239,079$267,797$291,530$303,480$11,950$4.10%
Supplies and Materials 59,93457,62338,00050,00012,00031.58%
Other Services and Charges 280,520307,111394,200402,0607,8601.99%
579,533$632,530$723,730$755,540$31,810$4.40%
Recreation
Personnel Expenses 182,173$208,158$237,830$178,660$(59,170)$ Ͳ24.88%
Supplies and Materials 26,28318,78535,25024,250(11,000) Ͳ31.21%
Other Services and Charges 52,19757,95073,03059,820(13,210) Ͳ18.09%
260,653$284,893$346,110$262,730$(83,380)$ Ͳ24.09%
ParkMaintenance
Personnel Expenses 205,199$241,972$280,230$371,370$91,140$32.52%
Supplies and Materials 32,92735,15143,25037,600(5,650) Ͳ13.06%
Other Services and Charges 155,196117,571156,640153,610(3,030) Ͳ1.93%
393,322$394,694$480,120$562,580$82,460$17.17%
TransfersOut 400,000$360,000$ Ͳ$ Ͳ$ Ͳ$0.00%
TOTALEXPENDITURES 4,761,628$5,129,687$5,018,310$5,212,980$194,670$3.88%
20
2020 PERCENT
ORIGINAL OVER(UNDER)
Total By Program ACTUAL ACTUAL BUDGET BUDGET 2020 BUDGET
City Council 61,962$ 66,988$ 72,100$ 73,960$ 2.6%
City Administration 303,559 318,670 350,440 371,920 6.1%
Elections 22,869 23,777 23,000 31,850 38.5%
Finance 154,408 155,637 186,260 185,900 -0.2%
TCAAP 146,360 96,152 87,610 85,130 -2.8%
Planning & Zoning 176,913 200,771 206,210 230,130 11.6%
Government Buildings 173,706 196,279 204,250 197,030 -3.5%
Totals 1,039,777 1,058,274 1,129,870 1,175,920 4.1%
Total By Classification
Personnel Services 406,776 484,961 525,720 572,890 9.0%
Commodities 26,657 24,033 29,200 30,800 5.5%
Contractual Services 606,344 549,280 574,950 572,230 -0.5%
Capital Outlay 0 0 0 0 N/A
Other Charges 0000 N/A
Totals 1,039,777 1,058,274 1,129,870 1,175,920 4.1%
Staffing
Full-time equivalents 3.70 4.69 4.51 4.80
Expenditures
CITY OF ARDEN HILLS, MINNESOTA
GENERAL GOVERNMENT SUMMARY
EXPENDITURE ANALYSIS
2018 2019 2021
950
1,000
1,050
1,100
1,150
1,200
ACTUAL
2018
ACTUAL
2019
BUDGET
ORIGINAL
2020
BUDGET
2021Thousands
21
CITY OF ARDEN HILLS, MINNESOTA
Function: General Government 101
Activity: Mayor & Council 41100
Activity Scope
Objectives
Issues
Budget Commentary
2018 2019 2020 2021
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 31,165$ 37,203$ 37,210$ 37,220$
Commodities 254 -150 150
Contractual Services 30,543 29,785 34,740 36,590
Total 61,962$ 66,988$ 72,100$ 73,960$
Percent Change 8.1% 7.6% 2.6%
NYFS amount included above 15,839 16,282 17,390 1, 0
Expenditures by Classification
In 2021, the Mayor and Council budget is proposed to increase by 2.6% or $1,860. NYFS amount is increasing
by 6.9% or $1,200 over 2020, which is 1/2 of the requested increase.
2021 BUDGET
Fund # :
Activity # :
The Mayor and City Council are responsible for the formulation of policy and the passage of laws governing the
City of Arden Hills. Members participate in various committees, as well as direct staff, through the City
Administrator, as to their overall goals for the City. This department provides for Mayor and Council
compensation, Council meetings and work sessions, management consultants and memberships. Participation in
NYFS is included in this budget, as is funding for the City Council Retreat Facilitator.
1.Adopt policies and ordinances consistent with Council's position on growth, zoning and financial strategy.
2.Continue to work on the redevelopment of the TCAAP property.
Creating funding sources to build reserve balances to fund future capital improvements while maintaining current
City services.
50%
50%
Personnel Services
Commodities
Contractual Services
22
CITY OF ARDEN HILLS, MINNESOTA
Function: General Government 101
Activity: Administration 41300
Activity Scope
Objectives
Issues
Budget Commentary
2018 2019 2020 2021
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 182,235$ 194,459$ 214,890$ 234,470$
Commodities 297 389 550 650
Contractual Services 121,027 123,822 135,000 136,800
Total 303,559$ 318,670$ 350,440$ 371,920$
Percent Change 5.0% 10.0% 6.1%
Full-Time Equivalent positions 1.73 1.85 1.85 1.99
Expenditures by Classification
The 2021 Administration budget is increasing by 6.1% over 2020. The increase in personnel services is partly
due to an increase in fte allocations.
2021 BUDGET
Fund # :
Activity # :
City Administration provides the overall direction of the City, as determined by the City Council. The City
Administrator serves as Chief Administrative Officer for the City, ensuring that laws, ordinances, and resolutions
of the City Council are enforced and implemented. The Administration Department is responsible for
administering Council policies, coordinating Council agendas, and providing support to other functional areas
within the City.
1. Assist City Council in setting policies and procedures in accordance with Council's position.
2. Provide direction and leadership on major city projects, budget management, oversee performance evaluations
and long-range planning.
1. Long-range planning to maintain current City services while creating funding sources for reserves.
2. Long-range comprehensive TCAAP planning.
63%
37%
Personnel Services
Commodities
Contractual Services
23
CITY OF ARDEN HILLS, MINNESOTA
Function: General Government 101
Activity: Elections 41410
Activity Scope
Objectives
Issues
Budget Commentary
2018 2019 2020 2021
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services -$ -$ -$ -$
Commodities - - - -
Contractual Services 22,869 23,777 23,000 31,850
Total 22,869$ 23,777$ 23,000$ 31,850$
Percent Change 4.0% (-3.3%) 38.5%
Expenditures by Classification
The Elections budget has a 38.5% increase for FY21.
2021 BUDGET
Fund # :
Activity # :
This department covers the cost of administering all Federal, State and Municipal elections. This includes the
preparation of any and all absentee ballots, organizing the polling places, election judges, and vote tabulations.
The City contracts with Ramsey County for all the required election services.
Stay current on election laws.
Stay current on election laws.
100%
Personnel Services
Commodities
Contractual Services
24
CITY OF ARDEN HILLS, MINNESOTA
Function: General Government 101
Activity: Finance 41500
Activity Scope
Objectives
Issues
Budget Commentary
2018 2019 2020 2021
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 47,231$ 52,839$ 58,340$ 68,420$
Commodities 14,424 12,816 20,500 20,500
Contractual Services 92,754 89,982 107,420 96,980
Total 154,408$ 155,637$ 186,260$ 185,900$
Percent Change 0.8% 19.7% (-0.2%)
Full-Time Equivalent positions 0.48 0.49 0.52 0.57
Expenditures by Classification
This budget decreased by 0.2% in 2021 or $360 mainly because of the new copier contract that was recently
approved.
2021 BUDGET
Fund # :
Activity # :
Conducts the financial affairs of the City in accordance with the Government Accounting Standards Board
(GASB) and Generally Accepted Accounting Principles (GAAP). This includes protecting the assets of the City,
the initiation of financial plans, investment and debt management, review and implementation of internal
controls, and accounting for financial transactions including accounts payable, accounts receivable and payroll.
1. Continue working to refine the financial management plan for the City.
2. Continue to produce a Comprehensive Annual Financial Report (CAFR) and reports for the public (Popular
Annual Finance Report - PAFR) that receive the GFOA's award for excellence in reporting.
3. Provide meaningful and timely financial reports and information to Council, Commissions and other City
Departments.
1. Implement improved reporting procedures to inform Council, Commissions and Departments.
2. Work with other Departments to find ways to reduce costs of City operations.
3. Analyze and implement ways to reduce transaction processing and costs.
37%
11%
52%
Personnel Services
Commodities
Contractual Services
25
CITY OF ARDEN HILLS, MINNESOTA
Function: General Government 101
Activity: TCAAP 41600
Activity Scope
Objectives
Issues
Budget Commentary
2018 2019 2020 2021
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 21,250$ 29,444$ 36,610$ 34,130$
Commodities - - - -
Contractual Services 125,110 66,709 51,000 51,000
Total 146,360$ 96,152$ 87,610$ 85,130$
Percent Change (-34.3%) (-8.9%) (-2.8%)
Full-Time Equivalent positions 0.14 0.63 0.28 0.23
Expenditures by Classification
Ramsey County purchased the property and established a Joint Development Authority (JDA) with the City.
Revenues and expenditures are for City costs and are estimated, but placeholders have been included for
consulting costs, and staff time has been allocated for the City Administrator, Community Development Manager,
and Public Works Director as they act as the City’s support staff to this Authority. The 2021 budget shows a
decrease of 2.8%, largely due to a change in fte allocations.
2021 BUDGET
Fund # :
Activity # :
This department was established to account for revenue and expenditure activity related to the City’s
comprehensive re-use planning at the Twin Cities Army Ammunition Plant (TCAAP) site.
1. Coordination of TCAAP redevelopment planning activities while continuing to meet the needs of the City of
Arden Hills.
2. Work with Ramsey County through the Joint Development Authority (JDA).
1. Economic conditions.
2. Coordinating with multiple entities/players.
40%
60%
Personnel Services
Commodities
Contractual Services
26
CITY OF ARDEN HILLS, MINNESOTA
Function: General Government 101
Activity: Planning & Zoning 41910
Activity Scope
Objectives
Issues
Budget Commentary
2018 2019 2020 2021
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 87,540$ 128,979$ 138,260$ 166,900$
Commodities - - - -
Contractual Services 89,373 71,792 67,950 63,230
Total 176,913$ 200,771$ 206,210$ 230,130$
Percent Change 13.5% 2.7% 11.6%
Full-Time Equivalent positions 0.93 1.34 1.49 1.73
Expenditures by Classification
The budget for 2021 is an increase of 11.6% over the 2020 budget. The fte allocations have been increased.
2021 BUDGET
Fund # :
Activity # :
Responsible for all planning and zoning related functions of the City. Activities administered by this department
include requests for variances, subdivisions, re-zonings, zoning code amendments, signs, conditional use permits,
compliance with City Ordinances and other land use issues. The Planners work closely with Protective
Inspections, Code Enforcement, and Community Development.
The Planning Commission, consisting of seven members appointed annually by the City Council, meets monthly
to review the above requests and to make recommendations to the City Council in an advisory capacity.
1. Continue to work on Rental Housing registrations.
2. Continue improvements of the City's planning process.
1. Rental Housing registrations.
2. Refine Building Permit process.
3. Research and refine an Administrative Fines process.
73%
27%
Personnel Services
Commodities
Contractual Services
27
CITY OF ARDEN HILLS, MINNESOTA
Function: General Government 101
Activity: Government Buildings 41940
Activity Scope
Objectives
Issues
Budget Commentary
2018 2019 2020 2021
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 37,356$ 42,037$ 40,410$ 31,750$
Commodities 11,683 10,828 8,000 9,500
Contractual Services 124,668 143,414 155,840 155,780
Total 173,706$ 196,279$ 204,250$ 197,030$
Percent Change 13.0% 4.1% (-3.5%)
Full-Time Equivalent positions 0.42 0.38 0.38 0.28
Expenditures by Classification
The 2021 budget is a decrease of 3.5% from the previous year’s budget mainly due to a decrease in fte
allocations.
2021 BUDGET
Fund # :
Activity # :
This department captures all of the operation/maintenance related costs for the City Hall and Government Building
facilities.
The City entered into a contract with Ramsey County for a joint maintenance facility located just west of City Hall
off County Road 96 on Paul Kirkwold Drive. The new facility was completed and occupied as of October 2004.
45% of the City’s portion of the Ramsey County maintenance facility is charged to this budget.
Maintain a reputable facility to house meetings and staff.
Normal maintenance and repair issues as the building (City Hall) has now been in operation since 2002.
16%5%
79%
Personnel Services
Commodities
Contractual Services
28
2020 PERCENT
ORIGINAL OVER(UNDER)
Total By Program ACTUAL ACTUAL BUDGET BUDGET 2020 BUDGET
Police 1,161,955$ 1,356,029$ 1,338,120$ 1,390,240$ 3.9%
Dispatch 65,175 51,369 45,580 55,800 22.4%
Fire 541,663 573,680 620,990 656,400 5.7%
Emergency Management 9,837 5,659 5,840 5,790 -0.9%
Protective Inspections 309,712 412,558 327,950 347,980 6.1%
Totals 2,088,342 2,399,295 2,338,480 2,456,210 5.0%
Total By Classification
Personnel Services 250,339 231,629 268,930 286,300 6.5%
Commodities 215 415 2,750 1,000 -63.6%
Contractual Services 1,837,787 2,167,251 2,066,800 2,168,910 4.9%
Capital Outlay 0 0 0 0 N/A
Other Charges 0000 N/A
Totals 2,088,342 2,399,295 2,338,480 2,456,210 5.0%
Staffing
Full-time equivalents 2.39 2.56 2.66 2.79
Expenditures
CITY OF ARDEN HILLS, MINNESOTA
PUBLIC SAFETY SUMMARY
EXPENDITURE ANALYSIS
2018 2019 2021
1,900
2,000
2,100
2,200
2,300
2,400
2,500
ACTUAL
2018
ACTUAL
2019
BUDGET
ORIGINAL
2020
BUDGET
2021Thousands
29
CITY OF ARDEN HILLS, MINNESOTA
Function: Public Safety 101
Activity: Police 42100
Activity Scope
Objectives
Issues
Budget Commentary
2018 2019 2020 2021
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services -$ -$ -$ -$
Commodities - - - -
Contractual Services 1,161,955 1,356,029 1,338,120 1,390,240
Total 1,161,955$ 1,356,029$ 1,338,120$ 1,390,240$
Percent Change 16.7% (-1.3%) 3.9%
Expenditures by Classification
Arden Hills' portion of the Ramsey County Sheriff’s Contracting Communities 2021 budget increased 3.9% over
2020. Animal control costs and boarding are included within this budget.
2021 BUDGET
Fund # :
Activity # :
Law Enforcement services for Arden Hills are provided on a contractual basis with the Ramsey County Sheriff’s
Department. Animal control services are included in this budget.
Continue contracting for law enforcement and animal control services through the Ramsey County Sheriff’s
Department.
1. Resident concerns over police coverage and visibility.
2. Response times.
100%
Personnel Services
Commodities
Contractual Services
30
CITY OF ARDEN HILLS, MINNESOTA
Function: Public Safety 101
Activity: Dispatch 42150
Activity Scope
Objectives
Issues
Budget Commentary
2018 2019 2020 2021
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services -$ -$ -$ -$
Commodities - - - -
Contractual Services 65,175 51,369 45,580 55,800
Total 65,175$ 51,369$ 45,580$ 55,800$
Percent Change (-21.2%) (-11.3%) 22.4%
Expenditures by Classification
Arden Hills' portion of the Ramsey County 911 Dispatch Department operation budget increased by 22.4%.
2021 BUDGET
Fund # :
Activity # :
Emergency dispatch services are provided by Ramsey County.
Continue contracting dispatch services though Ramsey County.
Continue to maintain service levels at a reasonable cost.
100%
Personnel Services
Commodities
Contractual Services
31
CITY OF ARDEN HILLS, MINNESOTA
Function: Public Safety 101
Activity: Fire 42200
Activity Scope
Objectives
Issues
Budget Commentary
2018 2019 2020 2021
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services -$ -$ -$ -$
Commodities - - - -
Contractual Services 541,663 573,680 620,990 656,400
Total 541,663$ 573,680$ 620,990$ 656,400$
Percent Change 5.9% 8.2% 5.7%
Expenditures by Classification
Arden Hills’ portion of the Lake Johanna Fire Department operating budget increased 5.7%. This budget reflects
increases to operating costs.
2021 BUDGET
Fund # :
Activity # :
Fire protection for Arden Hills is provided by the Lake Johanna Volunteer Fire Department on a contractual basis.
Lake Johanna Volunteer Fire Department presently provides services to the cities of Arden Hills, Shoreview, and
North Oaks. Arden Hills pays a percentage of operating and capital costs based on a formula approved by the
Lake Johanna Fire Department and Arden Hills City Council.
Continue contracting for fire protection services through Lake Johanna Volunteer Fire Department.
Continue to maintain service levels at a reasonable cost.
100%
Personnel Services
Commodities
Contractual Services
32
CITY OF ARDEN HILLS, MINNESOTA
Function: Public Safety 101
Activity: Emergency Management 42300
Activity Scope
Objectives
Issues
Budget Commentary
2018 2019 2020 2021
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 4,422$ 4,768$ 4,690$ 4,840$
Commodities 27 - - -
Contractual Services 5,388 891 1,150 950
Total 9,837$ 5,659$ 5,840$ 5,790$
Percent Change (-42.5%) 3.2% (-0.9%)
Full-Time Equivalent positions 0.02 0.02 0.02 0.02
Expenditures by Classification
The 2021 budget is a decrease of 0.9% from the 2020 budget or $50.
2021 BUDGET
Fund # :
Activity # :
Emergency Management coordination for the City is required by the Federal Government. This department works
closely with Ramsey County Department of Homeland Security, as well as the Ramsey County Sheriff and Lake
Johanna Fire Department. The City contracts with a consultant to provide these services.
1. Update City's Emergency Response Policy and Procedures.
2. Train staff in emergency management procedures.
Coordinate with Ramsey County’s emergency response procedures and policies.
84%
16%
Personnel Services
Commodities
Contractual Services
33
CITY OF ARDEN HILLS, MINNESOTA
Function: Public Safety 101
Activity: Protective Inspections 42400
Activity Scope
Objectives
Issues
Budget Commentary
2018 2019 2020 2021
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 245,917$ 226,861$ 264,240$ 281,460$
Commodities 188 415 2,750 1,000
Contractual Services 63,607 185,283 60,960 65,520
Total 309,712$ 412,558$ 327,950$ 347,980$
Percent Change 33.2% (-20.5%) 6.1%
Full-Time Equivalent positions 2.37 2.54 2.64 2.77
Expenditures by Classification
The 2021 operating budget is an increase of 6.1% from the previous year’s budget mainly due to an increase in fte
allocations.
2021 BUDGET
Fund # :
Activity # :
This department is responsible for all building construction, plumbing, sewer, water and mechanical inspections
within the City. Electrical inspections are contracted with an independent inspection firm. This department is also
responsible for enforcement of the Zoning Code and other sections of the City Code of Ordinances.
1. Continue implementation of the building codes.
2. Continue to work on Building Permit software to produce Council reports.
1. Managing and prioritizing department workloads.
2. Keep up with rental license inspections of investor owned residential properties.
3. Continue implementation and design of new Building Permit software and reports.
81%
0%
19%
Personnel Services
Commodities
Contractual Services
34
2020 PERCENT
ORIGINAL OVER(UNDER)
Total By Program ACTUAL ACTUAL BUDGET BUDGET 2020 BUDGET
Streets 579,533$ 632,530$ 723,730$ 755,540$ 4.4%
Totals 579,533 632,530 723,730 755,540 4.4%
Total By Classification
Personnel Services 239,079 267,797 291,530 303,480 4.1%
Commodities 59,934 57,623 38,000 50,000 31.6%
Contractual Services 280,520 307,111 394,200 402,060 2.0%
Capital Outlay 0 0 0 0 N/A
Other Charges 0000 N/A
Totals 579,533 632,530 723,730 755,540 4.4%
Staffing
Full-time equivalents 1.99 2.37 2.42 2.37
Expenditures
CITY OF ARDEN HILLS, MINNESOTA
PUBLIC WORKS SUMMARY
EXPENDITURE ANALYSIS
2018 2019 2021
0
200
400
600
800
ACTUAL
2018
ACTUAL
2019
BUDGET
ORIGINAL
2020
BUDGET
2021Thousands
35
CITY OF ARDEN HILLS, MINNESOTA
Function: Public Works 101
Activity: Street Maintenance 43100
Activity Scope
Objectives
Issues
Budget Commentary
2018 2019 2020 2021
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 239,079$ 267,797$ 291,530$ 303,480$
Commodities 59,934 57,623 38,000 50,000
Contractual Services 280,520 307,111 394,200 402,060
Total 579,533$ 632,530$ 723,730$ 755,540$
Percent Change 9.1% 14.4% 4.4%
Full-Time Equivalent positions 1.99 2.37 2.42 2.37
Expenditures by Classification
The 2021 operating budget is an increase of 4.4% from the previous year’s budget. There was a minor shift in
some wage allocations and commodities were adjusted to better reflect actual costs based on historical
analysis.
2021 BUDGET
Fund # :
Activity # :
This department is responsible for maintaining City streets, including snowplowing, minor street repair, street
signs, and street sweeping.
1. Maintain street infrastructure utilizing all available techniques including crack sealing, seal coating, patching
and overlays.
2. Recommend a cost effective program for reconstructing/reclaiming street surfaces when maintenance
techniques no longer provide the desired results.
3. Maintain and update equipment and vehicles.
1. Implement a capital improvement program for City infrastructure.
2. Balance the public works department needs with available funds.
3. Aging equipment.
4. Increased safety regulation for equipment and vehicles.
40%
7%
53%
Personnel Services
Commodities
Contractual Services
36
2020 PERCENT
ORIGINAL OVER(UNDER)
Total By Program ACTUAL ACTUAL BUDGET BUDGET 2020 BUDGET
Recreation 260,653$ 284,893$ 346,110$ 262,730$ -24.1%
Parks 393,322 394,694 480,120 562,580 17.2%
Totals 653,975 679,587 826,230 825,310 -0.1%
Total By Classification
Personnel Services 387,373 450,130 518,060 550,030 6.2%
Commodities 59,210 53,937 78,500 61,850 -21.2%
Contractual Services 207,393 175,521 229,670 213,430 -7.1%
Capital Outlay 0 0 0 0 N/A
Other Charges 0000 N/A
Totals 653,975 679,587 826,230 825,310 -0.1%
Staffing
Full-time equivalents 4.41 5.29 5.33 5.35
Expenditures
CITY OF ARDEN HILLS, MINNESOTA
PARKS & RECREATION SUMMARY
EXPENDITURE ANALYSIS
2018 2019 2021
0
200
400
600
800
1,000
ACTUAL
2018
ACTUAL
2019
BUDGET
ORIGINAL
2020
BUDGET
2021Thousands
37
CITY OF ARDEN HILLS, MINNESOTA
Function: Parks and Recreation 101
Activity: Recreation 45120
Activity Scope
Objectives
Issues
Budget Commentary
2018 2019 2020 2021
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 182,173$ 208,158$ 237,830$ 178,660$
Commodities 26,283 18,785 35,250 24,250
Contractual Services 52,197 57,950 73,030 59,820
Total 260,653$ 284,893$ 346,110$ 262,730$
Percent Change 9.3% 21.5% (-24.1%)
Full-Time Equivalent positions 2.04 2.47 2.47 1.72
% of costs covered by revenue 41.7% 35.8% 35.7% 44.4%
Expenditures by Classification
The 2021 operating budget is a decrease of 24.1% from the previous year’s budget. The wage allocations have
been adjusted to better reflect where staff is actually spending their time. Commodities and contractual services
were adjusted based on historical analysis.
2021 BUDGET
Fund # :
Activity # :
This department provides all recreational activities to residents of Arden Hills, as well as residents from
neighboring communities.
To provide recreational activities to residents of Arden Hills.
1. Develop senior programming.
2. Budget constraints.
68%
9%
23%
Personnel Services
Commodities
Contractual Services
38
CITY OF ARDEN HILLS, MINNESOTA
Function: Parks and Recreation 101
Activity: Park Maintenance 45200
Activity Scope
Objectives
Issues
Budget Commentary
2018 2019 2020 2021
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 205,199$ 241,972$ 280,230$ 371,370$
Commodities 32,927 35,151 43,250 37,600
Contractual Services 155,196 117,571 156,640 153,610
Total 393,322$ 394,694$ 480,120$ 562,580$
Percent Change 0.3% 21.6% 17.2%
Full-Time Equivalent positions 2.37 2.82 2.86 3.63
Expenditures by Classification
The 2021 operating budget is an increase of 17.2% from the previous year’s budget. This is mainly due to
changes in wage allocations.
2021 BUDGET
Fund # :
Activity # :
Responsible for maintenance of City parks and trails as well as administration of the diseased tree/forestry
program. This includes maintaining and improving playground and picnic facilities, fertilizing and mowing of grass,
maintaining athletic fields, flooding and maintenance of outdoor ice rinks, snow and ice removal, and tree
preservation within the parks system of the City. These assets of the City are extensively used by the residents,
and improvements must be made to uphold the safety, functionality and beauty the City represents.
1. Continue pathway maintenance.
2. Continue implementing City's Comprehensive Park and Trails plan.
1. Other maintenance concerns coming up and not allowing completion of existing projects.
2. Budget constraints for future and existing projects.
66%
7%
27%
Personnel Services
Commodities
Contractual Services
39
2020 PERCENT
ORIGINAL OVER(UNDER)
Total By Program ACTUAL ACTUAL BUDGET BUDGET 2020 BUDGET
Unallocated 400,000$ 360,000$ -$ -$ N/A
Totals 400,000 360,000 0 0 N/A
Total By Classification
Personnel Services - - - - N/A
Commodities - - - - N/A
Contractual Services - - - - N/A
Capital Outlay - - - - N/A
Other Charges 400,000 360,000 - - N/A
Totals 400,000 360,000 0 0 N/A
Staffing
Full-time equivalents 0.00 0.00 0.00 0.00
Expenditures
CITY OF ARDEN HILLS, MINNESOTA
MISCELLANEOUS SUMMARY
EXPENDITURE ANALYSIS
2018 2019 2021
0
100
200
300
400
500
ACTUAL
2018
ACTUAL
2019
BUDGET
ORIGINAL
2020
BUDGET
2021Thousands
40
CITY OF ARDEN HILLS, MINNESOTA
Function: Unallocated 101
Activity: Transfers 49300
Activity Scope
Objectives
Issues
Budget Commentary
2018 2019 2020 2021
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services -$ -$ -$ -$
Commodities - - - -
Contractual Services - - - -
Other Charges 400,000 360,000 - -
Total 400,000$ 360,000$ -$ -$
Percent Change (-10.0%) (-100.0%) 0.0%
Expenditures by Classification
This budget is used to account for transfers out of the General Fund to other funds of the City. $400,000 was
transferred to the Equipment and Building Replacement Fund in 2018 and $360,000 was transferred to the PIR
Fund in 2019.
2021 BUDGET
Fund # :
Activity # :
The transfers to other funds budget is utilized to account for the transfer of general fund revenues to other funds
within the City financial structure.
1. To build reserves for capital equipment replacement.
2. To subsidize infrastructure improvements.
Budget constraints.
0%
Personnel Services
Commodities
Contractual Services
Other Charges
41
2020to2021 2020to2021
2018 2019 2020 2021 Increase Increase
SPECIALREVENUEFUNDS Actual Actual Budget Budget (Decrease) (Decrease)
REVENUES
Cable TV Fund 105,598$108,064$101,320$97,500$(3,820)$ Ͳ3.8%
EDA General Activities Fund 263,938137,709110,000103,400(6,600) Ͳ6.0%
EDA Revolving 547 Ͳ Ͳ Ͳ ͲN/A
EDA TIF Dist 3 Cottage Villas 106,605129,29313,0004,800(8,200) Ͳ63.1%
EDA TIF Dist #4 Pres Homes 256,050286,487285,410303,14017,7306.2%
TOTAL REVENUES 732,737$661,554$509,730$508,840$(890)$ Ͳ0.2%
EXPENDITURES
Cable TV Fund 124,884$222,236$138,780$124,980$(13,800)$ Ͳ9.9%
EDA General Activities Fund 58,75565,706129,850148,73018,88014.5%
EDA Revolving 169,934 Ͳ Ͳ Ͳ ͲN/A
EDA TIF Dist 3 Cottage Villas 1,5031,5701,8001,800 Ͳ0.0%
EDA TIF Dist #4 Pres Homes 230,086214,075214,360228,48014,1206.6%
EDA TIF Dist #5 Ͳ22,000 Ͳ1,8001,800N/A
TOTAL EXPENDITURES 585,162$525,587$484,790$505,790$21,000$4.3%
NET CHANGES IN FUND BALANCE 147,575$ 135,967$ 24,940$ 3,050$ (21,890)$
FUND BALANCE JANUARY 1, 1,371,400$ 1,518,976$ 1,654,942$ 1,737,991$
FUND BALANCE DECEMBER 31 1,518,976$ 1,654,942$ 1,679,882$ 1,741,041$
42
228 250 251 253 254 255
CableTV EDA
EDA
Revolving TIF#3 TIF#4 TIF#5 Total
REVENUES
PropertyTaxes Ͳ$100,000$ Ͳ$ Ͳ$ Ͳ$ Ͳ$100,000$
TaxIncrements Ͳ Ͳ Ͳ Ͳ302,240 Ͳ302,240
OtherTaxes 96,700 Ͳ Ͳ Ͳ Ͳ Ͳ96,700
InvestmentEarnings 8003,400 Ͳ4,800900 Ͳ9,900
TransfersIn Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ
TOTALREVENUES 97,500$103,400$ Ͳ$4,800$303,140$ Ͳ$508,840$
EXPENDITURES
PersonnelExpenses 48,750$49,760$ Ͳ$ Ͳ$ Ͳ$ Ͳ$98,510$
SuppliesandMaterials 2,500400 Ͳ Ͳ Ͳ Ͳ2,900
OtherServicesandCharges 73,73098,570 Ͳ1,800228,4801,800404,380
CapitalExpenditures Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ
TOTALEXPENDITURES 124,980$148,730$ Ͳ$1,800$228,480$1,800$505,790$
NETCHANGESINFUNDBALANCE (27,480)$(45,330)$Ͳ$3,000$74,660$(1,800)$3,050$
FUNDBALANCEJANUARY1,110,205605,393 Ͳ815,638228,755(22,000)1,737,991
FUNDBALANCEDECEMBER31 82,725$560,063$ Ͳ$818,638$303,415$(23,800)$1,741,041$
43
CITY OF ARDEN HILLS, MINNESOTA
Function: General Government 228
Activity: Cable TV 41960
Activity Scope
Objectives
Issues
Budget Commentary
2018 2019 2020 2021
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 59,454$ 62,899$ 65,090$ 48,750$
Commodities 343 983 1,500 2,500
Contractual Services 65,087 73,177 72,190 73,730
Capital Outlay - 85,177 - -
Other Charges - - - -
Total 124,884$ 222,236$ 138,780$ 124,980$
Percent Change 78.0% (-37.6%) (-9.9%)
Full-Time Equivalent positions 0.66 0.66 0.66 0.46
Expenditures by Classification
The 2020 budget has decreased overall by 9.9%. The 2019 Capital Outlay budget was used to update the
audio/video equipment at City Hall. This is not a recurring cost.
2021 BUDGET
Fund # :
Activity # :
This Special Revenue Fund accounts for revenue and expenditures related to cable TV, internet, and other forms
of communication. Revenue for this fund comes primarily from cable owner franchise fees.
1. Completion of the transferring of City files to Laserfiche.
2. Maintaining audio equipment in Council chambers.
1. Workloads and budget constraints.
2. Maintaining equipment for Council meetings and televising.
39%
2%
59%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
44
CITY OF ARDEN HILLS, MINNESOTA
Function: Economic Development 250
Activity: EDA General 47300
Activity Scope
Objectives
Issues
Budget Commentary
2018 2019 2020 2021
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 25,691$ 31,126$ 52,160$ 49,760$
Commodities 632 - 400 400
Contractual Services 32,432 34,581 77,290 98,570
Capital Outlay - - - -
Other Charges - - - -
Total 58,755$ 65,706$ 129,850$ 148,730$
Percent Change 11.8% 97.6% 14.5%
Full-Time Equivalent positions 0.21 0.33 0.43 0.38
Expenditures by Classification
The primary revenue source for this fund is property taxes. The biggest contributors to Contractual Services are
an administrative charge for overhead costs associated with Administration, Finance and Government Building
departments in the General Fund and a tax abatement payment to Land O Lakes.
2021 BUDGET
Fund # :
Activity # :
This Special Revenue Fund accounts for general administration activities that are not specific to any individual
Tax Increment Financing (TIF) District, as well as activities associated with the Economic Development
Commission and Economic Development Authority.
1. Consider placement and construction of Gateway Signs.
2. Consider the use of TIF District 3 funds for low to moderate housing needs.
3. Review the operating budget and identify a sustainable funding source.
4. Continue to grow and evolve the business retention program.
1. Consistent administration of the City's polices, plan, ordinances, guidelines, statutes, etc.
2. Promotion of available industrial property.
34%
66%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
45
CITY OF ARDEN HILLS, MINNESOTA
Function: Economic Development 251
Activity: EDA Revolving Loan 47306
Activity Scope
Objectives
Issues
Budget Commentary
2018 2019 2020 2021
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services -$ -$ -$ -$
Commodities - - - -
Contractual Services 34,208 - - -
Capital Outlay - - - -
Other Charges 135,727 - - -
Total 169,934$ -$ -$ -$
Percent Change (-100.0%) 0.0% 0.0%
Expenditures by Classification
There are currently no planned expenditures at this time. Activity in this fund would occur if the Economic
Development Authority authorized a loan after an application was made.
2021 BUDGET
Fund # :
Activity # :
This Special Revenue Fund was established to administer economic development loans. The primary revenue
source was investment income.
To assist local businesses that meet the loan criteria established by the EDA.
1. The current economy is starting to rebounds and is slowly lending itself to expansion or improvements.
2. Promoting the program to the community businesses.
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
46
CITY OF ARDEN HILLS, MINNESOTA
Function: Economic Development 253
Activity: TIF #3 Cottage Villas 47305
Activity Scope
Objectives
Issues
Budget Commentary
2018 2019 2020 2021
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services -$ -$ -$ -$
Commodities - - - -
Contractual Services 1,503 1,570 1,800 1,800
Capital Outlay - - - -
Other Charges - - - -
Total 1,503$ 1,570$ 1,800$ 1,800$
Percent Change 4.4% 14.7% 0.0%
Expenditures by Classification
The City no longer has any obligations to pay the developer as of February 1, 2010. Only administrative costs
have been planned for 2021.
2021 BUDGET
Fund # :
Activity # :
TIF District No. 3, Cottage Villas Housing, was originally certified as a Housing District on May 10, 1993. This 64
unit Cottage Villas Apartment complex is available for low-moderate income seniors. Originally, this district was
set to decertify on December 31, 2009. In December 2009, the City Council extended this district until December
31, 2019, to allow the City the possibility of using these funds for other affordable housing projects within the City.
Utilize available funds for low to moderate income housing projects.
Ensure use of funds is consistent with TIF laws.
100%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
47
CITY OF ARDEN HILLS, MINNESOTA
Function: Economic Development 254
Activity: TIF #4 Presbyterian Homes 47308
Activity Scope
Objectives
Issues
Budget Commentary
2018 2019 2020 2021
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services -$ -$ -$ -$
Commodities - - - -
Contractual Services 230,086 214,075 214,360 228,480
Depreciation - - - -
Other Charges - - - -
Total 230,086$ 214,075$ 214,360$ 228,480$
Percent Change (-7.0%) 0.1% 6.6%
Expenditures by Classification
Increment was received starting in 2014 and is estimated for 2021. Payments are based on 75% of increment
received to the developer and estimated for 2021. The only other charges budgeted are administrative charges.
2021 BUDGET
Fund # :
Activity # :
TIF district No. 4, Presbyterian Homes, was established as a 15 year renewal and renovation district to facilitate
the redevelopment of existing senior housing units and replacement of existing nursing home units. The first
increment was received in 2014 with the districted expiring on December 31, 2029.
Utilize funds for Presbyterian Homes project per the development agreement.
Ensure compliance with TIF laws for uses of available funds.
100%
Personnel Services
Commodities
Contractual Services
Depreciation
Other Charges
48
CITY OF ARDEN HILLS, MINNESOTA
Function: Economic Development 255
Activity: TIF #5 47309
Activity Scope
Objectives
Issues
Budget Commentary
2018 2019 2020 2021
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services -$ -$ -$ -$
Commodities - - - -
Contractual Services - 22,000 - 1,800
Depreciation - - - -
Other Charges - - - -
Total -$ 22,000$ -$ 1,800$
Percent Change 100.0% (-100.0%) 100.0%
Expenditures by Classification
This district was established in December 2019. Only administrative costs are anticipated at this time.
2021 BUDGET
Fund # :
Activity # :
TIF district No. 5, TCAAP, was established pursuant to special legislation as a 30 year redevelopment district to
facilitate a mixed-use development. The first increment is anticipated in 2023 with the districted terminating no
later than 2053.
Utilize funds as able for mixed-use development on the TCAAP property. The City first needs to ensure they have
sufficient tax revenues to cover increased costs due to the development. Once it is determined those costs are
covered, TIF applications can be considered.
Ensure compliance with TIF laws for uses of available funds.
100%
Personnel Services
Commodities
Contractual Services
Depreciation
Other Charges
49
2020to2021 2020to2021
2018 2019 2020 2021 Increase Increase
CAPITALPROJECTFUNDS Actual Actual Budget Budget (Decrease) (Decrease)
REVENUES
Equipmt Bldg & Replacemt Fund 819,158$377,390$350,000$351,900$1,900$0.5%
Park Fund 24,350125 Ͳ Ͳ ͲN/A
Capital Improvement Fund (PIR)2,000,0262,068,6201,058,460627,390(431,070) Ͳ40.7%
Public Safety Cap Equip Fund 88,60783,92593,000135,00042,00045.2%
TCAAP Capital Ͳ Ͳ Ͳ Ͳ ͲN/A
TOTAL REVENUES 2,932,141$2,530,060$1,501,460$1,114,290$(387,170)$ Ͳ25.8%
EXPENDITURES
Equipmt Bldg & Replacemt Fund 342,986$299,847$659,000$503,960$(155,040)$ Ͳ23.5%
Park Fund 650125 Ͳ Ͳ ͲN/A
Capital Improvement Fund (PIR)5,423,506962,994900,5001,888,000987,500109.7%
Public Safety Cap Equip Fund 165,99969,66767,480100,26032,78048.6%
TCAAP Capital 13,77030,747 Ͳ Ͳ ͲN/A
TOTAL EXPENDITURES 5,946,911$1,363,379$1,626,980$2,492,220$865,240$53.2%
NET CHANGES IN FUND BALANCE (3,014,770)$ 1,166,681$ (125,520)$ (1,377,930)$ (1,252,410)$
FUND BALANCE JANUARY 1, 5,699,246$ 2,684,477$ 3,851,157$ 5,683,465$
FUND BALANCE DECEMBER 31 2,684,477$ 3,851,157$ 3,725,637$ 4,305,535$
50
408 409 411 412 413
Equip&Bldg
Replacement Parks Capital(PIR)
PublicSafety
Capital TCAAPCapital Total
REVENUES
PropertyTaxes 50,000$ Ͳ$250,000$120,000$ Ͳ$420,000$
SpecialAssessments Ͳ Ͳ246,490 Ͳ Ͳ246,490
Intergovernmental Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ
ChargesforServices Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ
InvestmentEarnings 1,900 Ͳ30,900 Ͳ Ͳ32,800
Miscellaneous Ͳ Ͳ100,00015,000 Ͳ115,000
TransfersIn 300,000 Ͳ Ͳ Ͳ Ͳ300,000
TOTALREVENUES 351,900$ Ͳ$627,390$135,000$ Ͳ$1,114,290$
EXPENDITURES
SuppliesandMaterials Ͳ$ Ͳ$ Ͳ$ Ͳ$ Ͳ$ Ͳ$
OtherServicesandCharges Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ
CapitalExpenditures 503,960 Ͳ1,888,000100,260 Ͳ2,492,220
DebtService Ͳ Ͳ Ͳ Ͳ Ͳ Ͳ
TOTALEXPENDITURES 503,960$ Ͳ$1,888,000$100,260$ Ͳ$2,492,220$
NETCHANGESINFUNDBALANCE (152,060)$Ͳ$(1,260,610)$34,740$ Ͳ$(1,377,930)$
FUNDBALANCEJANUARY1,181,985(5,816)5,606,91395,262(194,879)5,683,465
FUNDBALANCEDECEMBER31 29,925$(5,816)$4,346,303$130,002$(194,879)$4,305,535$
51
CITY OF ARDEN HILLS, MINNESOTA
Function: General Government 408
Activity: Equipment & Building Replacement 48100
Activity Scope
Objectives
Issues
Budget Commentary
2018 2019 2020 2021
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services -$ -$ -$ -$
Commodities 6,833 - - -
Contractual Services - - - -
Capital Outlay 336,153 299,847 659,000 503,960
Other Charges - - - -
Total 342,986$ 299,847$ 659,000$ 503,960$
Percent Change (-12.6%) 119.8% (-23.5%)
Expenditures by Classification
Anticipated 2021 expenses include the replacement of two pickup trucks, a plow truck and 3 mowers. Also
included is a portable message board, portable light tower and City Hall maintenance (see CIP).
2021 BUDGET
Fund # :
Activity # :
This Capital Fund was created in 2008 with the intent of building a reserve to fund equipment replacement,
building improvements, office equipment, and technology improvements. This use of the fund would level future
levy spikes caused by acquisition of costly capital expenditures. A one-time transfer of $500,000 was completed
in 2008 from the General Fund to establish the reserve. Annual transfers from the Enterprise Funds and property
taxes provide on-going revenues in addition to interest income.
Provide adequate equipment to ensure operations and services for the residents of Arden Hills.
Budget constraints.
100%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
52
CITY OF ARDEN HILLS, MINNESOTA
Function: Parks and Recreation 409
Activity: Parks 45200
Activity Scope
Objectives
Issues
Budget Commentary
2018 2019 2020 2021
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services -$ -$ -$ -$
Commodities 650 125 - -
Contractual Services - - - -
Capital Outlay - - - -
Other Charges - - - -
Total 650$ 125$ -$ -$
Percent Change (-80.8%) (-100.0%) 0.0%
Expenditures by Classification
There is no budget for this fund in 2021.
2021 BUDGET
Fund # :
Activity # :
This Fund was established for park/trail acquisition and development. Revenue for the Parks Fund comes from
developer park dedication fees, contributions, state grants, and investment income. For the past few years, very
little new funds have been contributed to this fund. As a result of the lack of new revenue, the balance in this
fund is currently at a negative balance and no new projects have been budgeted for.
1. Playground structure replacement.
2. Mounds View High School trail connection.
3. Implementation of a Park Bench program.
1. Securing funding for improvements.
2. Adhering to grant requirements and local matches.
3. Budget constraints.
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
53
CITY OF ARDEN HILLS, MINNESOTA
Function: Public Works 411
Activity: Capital Improvement (PIR)48500
Activity Scope
Objectives
Issues
Budget Commentary
2018 2019 2020 2021
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services -$ -$ -$ -$
Commodities - - - -
Contractual Services 501,747 185,713 - -
Capital Outlay 4,921,759 777,281 900,500 1,888,000
Other Charges - - - -
Total 5,423,506$ 962,994$ 900,500$ 1,888,000$
Percent Change (-82.2%) (-6.5%) 109.7%
Expenditures by Classification
The 2021 projects are listed in the proposed five-year capital improvement plan.
2021 BUDGET
Fund # :
Activity # :
This fund was established to temporarily finance pavement management projects being partially financed by
special assessments or for high cost improvements for which bonds have not been issued. In 2006, the Municipal
Land and Buildings Fund, Non-Assessable Road Improvement Fund, and Capital Improvements Fund were
consolidated into the PIR Fund.
1. To maintain the City's streets and roadways.
2. To maintain City infrastructure.
Finding adequate funding resources for the various projects.
100%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
54
CITY OF ARDEN HILLS, MINNESOTA
Function: Public Safety 412
Activity: Public Safety Capital Equipment 48120
Activity Scope
Objectives
Issues
Budget Commentary
2018 2019 2020 2021
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services -$ -$ -$ -$
Commodities - - - -
Contractual Services - - - -
Depreciation 165,999 69,667 67,480 100,260
Other Charges - - - -
Total 165,999$ 69,667$ 67,480$ 100,260$
Percent Change (-58.0%) (-3.1%) 48.6%
Expenditures by Classification
Expenditures have increased 48.6% based on the numbers provided by LJFD and the anticipated street costs for
a new fire station. A property tax levy has been implemented as the main revenue source for this fund.
2021 BUDGET
Fund # :
Activity # :
This Capital Fund was created in 1995 with the intent of building a reserve to fund General Fund public safety
capital equipment requirements. This use of the fund would level future levy spikes caused by acquisition of
costly specialized police and fire capital requirements. Arden Hills pays for a portion (24.8%) of Lake Johanna
Fire Department equipment according to a formula which has been updated for 2020, with the balance funded by
the other member cities of Shoreview and North Oaks.
Provide adequate equipment to insure public safety for the residents of Arden Hills.
1. Budget constraints.
2. Arden Hills is only one member on each of the joint powers boards. Decisions are not always made on what
Arden Hills sees as important, but rather the group as a whole.
3. Due to the current economy, revenues may be impacted.
100%
Personnel Services
Commodities
Contractual Services
Depreciation
Other Charges
55
CITY OF ARDEN HILLS, MINNESOTA
Function: Economic Development 413
Activity: TCAAP Capital 41600
Activity Scope
Objectives
Issues
Budget Commentary
2018 2019 2020 2021
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services -$ -$ -$ -$
Commodities - - - -
Contractual Services 13,770 30,747 - -
Capital Outlay - - - -
Other Charges - - - -
Total 13,770$ 30,747$ -$ -$
Percent Change 123.3% (-100.0%) 0.0%
Expenditures by Classification
Since the City’s private development partner pulled out of the project in April of 2009, Ramsey County purchased
the property and established a Joint Development Authority (JDA) with the City. Revenues and expenditures are
for City costs and future costs are not known at this time.
A budget amendment was done in 2014 to reclassify the City’s costs for infrastructure development under the JDA
into the TCAAP Capital Fund. An interfund loan was made in 2013 from the PIR to be paid back as the property
develops.
2021 BUDGET
Fund # :
Activity # :
This fund was established to account for revenue and expenditure activity related to the City comprehensive re-
use planning at the Twin Cities Army Ammunition Plant (TCAAP) site as it relates to infrastructure and re-use.
1. Coordination of the TCAAP redevelopment planning activities while continuing to meet the needs of the City of
Arden Hills.
2. Work with Ramsey County through the Joint Development Authority (JDA).
1. Economic conditions.
2. Coordinating with multiple entities/players.
0%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
56
2020to2021 2020to2021
2018 2019 2020 2021 Increase Increase
ENTERPRISEFUNDS Actual Actual Budget Budget (Decrease) (Decrease)
REVENUES
Licenses and Permits 4,423$2,135$3,180$2,200$(980)$ Ͳ30.82%
Intergovernmental 527,42989,28423,90023,840(60) Ͳ0.25%
Special Assessments 6,2147,068 Ͳ Ͳ ͲN/A
Investment Earnings 40,37153,67922,50012,000(10,500) Ͳ46.67%
Miscellaneous 23,887210,29323,560113,77090,210382.89%
Charges for Services 5,207,8205,420,4055,395,7205,514,780119,0602.21%
TOTAL REVENUES 5,810,144$5,782,865$5,468,860$5,666,590$197,730$3.62%
EXPENSES
Personnel Expenses 839,114$969,245$1,089,360$1,151,550$62,190$5.71%
Supplies and Materials 73,44863,14978,20085,3007,1009.08%
Other Services and Charges 2,782,0082,680,3042,891,7402,878,090(13,650) Ͳ0.47%
Depreciation 543,641573,581578,480614,80036,3206.28%
Capital Expenditures 144,269252,520525,1002,197,0001,671,900318.40%
Debt Service 93,23491,301287,000288,8001,8000.63%
Transfers 300,000300,000300,000300,000 Ͳ0.00%
TOTAL EXPENSES 4,775,714$4,930,101$5,749,880$7,515,540$1,765,660$30.71%
NET CHANGES IN FUND BALANCE 1,034,430$ 852,764$ (281,020)$ (1,848,950)$ (1,567,930)$
FUND BALANCE JANUARY 1, 17,590,751$ 18,625,180$ 19,477,944$ 19,631,494$
FUND BALANCE DECEMBER 31 18,625,180$ 19,477,944$ 19,722,024$ 19,974,544$
57
CITY OF ARDEN HILLS, MINNESOTA
Function: Public Works 601
Activity: Water 49440
Activity Scope
Objectives
Issues
Budget Commentary
2018 2019 2020 2021
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 283,112$ 318,538$ 363,460$ 385,190$
Commodities 50,431 41,043 57,500 59,500
Contractual Services 1,594,979 1,618,167 1,669,160 1,686,500
Capital Outlay 144,269 252,520 93,710 660,000
Other Charges 180,686 179,011 350,250 348,150
Total 2,253,476$ 2,409,279$ 2,534,080$ 3,139,340$
Percent Change 6.9% 5.2% 23.9%
Full-Time Equivalent positions 3.03 3.49 3.55 3.49
Expenditures by Classification
The 2021 operating budget is an increase of 2.0% from the previous year’s adopted budget with an increase of
23.9% overall with capital outlay and debt service. Currently, capital expenses relate to the water portion of future
street improvements. An operating transfer ($100,000) has also been budgeted to the Equipment, Building, and
Replacement Fund.
2021 BUDGET
Fund # :
Activity # :
The Water Utility Fund is a self-sustaining fund, or enterprise fund of the City. The City maintains its own water
distribution system. Water is purchased from the City of Roseville, who in turn, purchases water on a wholesale
basis from St. Paul Regional Water Services. Metering devices are also maintained to account for usage.
1. Provide a safe and reliable water system for the users.
2. Maintain the water utility infrastructure including pipes, valves, hydrants and towers.
1. Staff time demands on many projects.
2. Aging water system.
3. Increased State and Federal regulations.
12%2%
54%
21%11%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
58
CITY OF ARDEN HILLS, MINNESOTA
Function: Public Works 602
Activity: Sanitary Sewer 49490
Activity Scope
Objectives
Issues
Budget Commentary
2018 2019 2020 2021
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 330,237$ 395,204$ 435,970$ 455,670$
Commodities 16,196 14,738 13,200 16,500
Contractual Services 1,296,054 1,213,149 1,323,880 1,345,280
Capital Outlay - - 124,390 785,000
Other Charges 138,549 138,291 162,750 166,650
Total 1,781,036$ 1,761,381$ 2,060,190$ 2,769,100$
Percent Change (-1.1%) 17.0% 34.4%
Full-Time Equivalent positions 3.52 4.05 4.11 4.05
Expenditures by Classification
The 2021 operating budget is an increase of 2.5% from the previous year’s adopted budget with an overall
increase of 34.4% with capital outlay and debt service. Capital outlay costs for 2021 are related to lift station
rehabilitation, sewer lining and the sewer portion of future street improvements. An operating transfer ($126,000)
has also been budgeted to the Equipment, Building, and Replacement Fund.
2021 BUDGET
Fund # :
Activity # :
The Sanitary Sewer Utility Fund is a self-sustaining fund, or enterprise fund of the City. The maintenance of the
sanitary sewer lines and lift stations are the responsibility of the Public Works Department. The maintenance
program involves inspections, flushing and cleaning of sewer lines and routine maintenance of the lift stations.
Wastewater flows into the Metropolitan Council’s system to be treated.
1. Work to eliminate inflow and infiltration from the sanitary sewer system.
2. Maintain the sanitary sewer so as to provide dependable service for the users.
1. Ground water inflow and infiltration problems.
2. Aging system.
16%
49%
28%6%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
59
CITY OF ARDEN HILLS, MINNESOTA
Function: General Government 603
Activity: Recycling 49520
Activity Scope
Objectives
Issues
Budget Commentary
2018 2019 2020 2021
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 25,341$ 34,963$ 33,770$ 41,110$
Commodities - - - -
Contractual Services 142,811 137,268 139,180 143,390
Capital Outlay - - 5,000 5,000
Other Charges - - - -
Total 168,152$ 172,230$ 177,950$ 189,500$
Percent Change 2.4% 3.3% 6.5%
Full-Time Equivalent positions 0.29 0.29 0.30 0.35
Expenditures by Classification
The 2021 operating budget is an increase of 6.5% from the previous year’s budget. The changes are primarily
due to recycling charges.
2021 BUDGET
Fund # :
Activity # :
The City contracts with a private company to pick up recycling for residents within the City. The City of Arden
Hills participates in a Joint Powers Agreement with Ramsey County to assist with funding the residential curbside
recycling program. The County Department of Property Taxation directly places a city recycling fee on residents’
property tax statements. Ramsey County then collects the fees and distributes them to the City with the July and
December tax settlements. Charges for recycling costs to residents include all costs associated with recycling
including the cooperative spring and fall joint cleanup day effort with the City of Shoreview.
Provide efficient and cost effective recycling for the residents of Arden Hills.
Budget constraints.
22%
76%
2%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
60
CITY OF ARDEN HILLS, MINNESOTA
Function: Public Works 604
Activity: Surface Water Management 49550
Activity Scope
Objectives
Issues
Budget Commentary
2018 2019 2020 2021
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 200,425$ 220,540$ 256,160$ 269,580$
Commodities 6,820 7,369 7,500 9,300
Contractual Services 291,805 285,301 338,000 317,720
Capital Outlay - - 302,000 747,000
Other Charges 74,000 74,000 74,000 74,000
Total 573,049$ 587,210$ 977,660$ 1,417,600$
Percent Change 2.5% 66.5% 45.0%
Full-Time Equivalent positions 2.30 2.59 2.63 2.54
Expenditures by Classification
The 2021 operating budget is a decrease of 0.8% from the previous year’s budget with an increase of 45.0%
overall with capital outlay. The capital outlay budgeted for in 2021 includes a Karth Lake project and the storm
water portion of future street improvements. An operating transfer ($74,000) has also been budgeted to the
Equipment, Building, and Replacement Fund.
2021 BUDGET
Fund # :
Activity # :
The Surface Water Management Utility Fund is a self-sustaining fund, or enterprise fund of the City. The
function of the Surface Water Management (SWM) utility is the collection, treatment and disposition of storm
water as well as the maintenance of the storm sewers. The current fee structure is based upon zoning
classification and parcel acreage. Collection of these fees is done through the utility billing process.
1. Maintain the storm water system including pipes and ponds in an appropriate manner.
2. Continue to make environmental improvements to the surface water system whenever cost-effectively
1. Budget constraints.
2. Increased State and Federal regulations.
19%
22%
53%
5%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
61
2020to2021 2020to2021
2018 2019 2020 2021 Increase Increase
INTERNALSERVICEFUNDS Actual Actual Budget Budget (Decrease) (Decrease)
REVENUES
Investment Earnings 4,948$11,738$5,500$1,700$(3,800)$ Ͳ69.09%
Miscellaneous 2,61926,201 Ͳ Ͳ ͲN/A
Interfund Services 771,728583,133627,610628,2806700.11%
TOTAL REVENUES 779,295$621,073$633,110$629,980$(3,130)$ Ͳ0.49%
EXPENSES
Personnel Expenses 72,610$30,218$5,450$5,630$180$3.30%
Supplies and Materials 151,811116,494155,000142,400(12,600) Ͳ8.13%
Other Services and Charges 503,730526,564485,700498,54012,8402.64%
Capital Expenditures Ͳ Ͳ Ͳ Ͳ ͲN/A
TOTAL EXPENSES 728,150$673,275$646,150$646,570$420$0.07%
NET CHANGES IN FUND BALANCE 51,145$ (52,203)$ (13,040)$ (16,590)$ (3,550)$
FUND BALANCE JANUARY 1, 333,069$ 384,213$ 332,010$ 318,970$
FUND BALANCE DECEMBER 31 384,213$ 332,010$ 318,970$ 302,380$
62
CITY OF ARDEN HILLS, MINNESOTA
Function: General Government 725
Activity: Risk Management 49800
Activity Scope
Objectives
Issues
Budget Commentary
2018 2019 2020 2021
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 10,135$ 19$ -$ -$
Commodities - - - -
Contractual Services 127,665 217,344 159,000 164,000
Capital Outlay - - - -
Other Charges - - - -
Total 137,800$ 217,363$ 159,000$ 164,000$
Percent Change 57.7% (-26.9%) 3.1%
Full-Time Equivalent positions 0.01 - - -
Expenditures by Classification
Will discontinue the entry for employee benefits to this fund as it had no effect on the financial statements. Will
continue to accumulate funds to cover potential future insurance claims.
2021 BUDGET
Fund # :
Activity # :
This Fund was established to pool dividends received from the League of Minnesota Cities for positive claims
experience. This fund tracks dividend revenues and deductible costs for claims. The goal of this fund is to build
a fund balance that would allow the City to increase deductible limits in order to reduce premium costs.
Dividends received from the health insurance Co-op are also deposited in this fund to use for employee
wellness activities and to supplement the City’s contribution to health/dental insurance.
1. Cover deductible costs on claims.
2. Establish employee Wellness programs to minimize health insurance costs.
Maintain the proper level of insurance coverage and deductibles to assure the best possible coverage at the
lowest possible cost.
100%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
63
CITY OF ARDEN HILLS, MINNESOTA
Function: Public Works 726
Activity: Engineering 49600
Activity Scope
Objectives
Issues
Budget Commentary
2018 2019 2020 2021
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 36,751$ 9,858$ -$ -$
Commodities - - - -
Contractual Services 73,272 40,199 26,200 20,670
Depreciation - - - -
Other Charges - - - -
Total 110,023$ 50,057$ 26,200$ 20,670$
Percent Change (-54.5%) (-47.7%) (-21.1%)
Full-Time Equivalent positions 0.11 0.11 - -
Expenditures by Classification
This was a new fund in 2012. Previously City Engineer services were provided by the City of Roseville. The
costs are charged back to the other funds based on usage per fund, as was previously done when contracting
with Roseville.
2021 BUDGET
Fund # :
Activity # :
The Engineering Fund is a self-sustaining fund, or internal service fund of the City. Staff engineers performs
work on various City projects, reviews development plans, represents the City at various meetings on projects
which are County or State led. Records are kept of time and the costs are charged out to various projects,
escrow accounts or City departments.
1. Provide Engineering services to the City.
2. Look out for the City's best interests in projects involving multiple jurisdictions.
3. Provide review of new developments and projects.
Provide cost effective services vs. using an independent contractor.
100%
Personnel Services
Commodities
Contractual Services
Depreciation
Other Charges
64
CITY OF ARDEN HILLS, MINNESOTA
Function: Public Works 727
Activity: Central Garage 49700
Activity Scope
Objectives
Issues
Budget Commentary
2018 2019 2020 2021
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 20,437$ 15,295$ -$ -$
Commodities 147,195 113,895 150,000 142,400
Contractual Services 112,138 72,906 108,500 102,580
Capital Outlay - - - -
Other Charges - - - -
Total 279,770$ 202,095$ 258,500$ 244,980$
Percent Change (-27.8%) 27.9% (-5.2%)
Full-Time Equivalent positions 0.16 0.16 - -
Expenditures by Classification
This was a new fund in 2013. Previously these services were split into all five public works departments:
Streets, Parks, Water, Sanitary Sewer, and Surface Water Management. Setting up one fund to manage these
costs is more effective and will save administrative time. The total impact is the same as if budgeting these
costs across each individual department.
2021 BUDGET
Fund # :
Activity # :
The Central Garage and Equipment Fund is a self-sustaining fund, or internal service fund of the City. The
Public Works Department works on Streets, Parks, Water, Sanitary Sewer, and Surface Water Management.
All costs are compiled in this fund and charged out to the departments based on usage.
1. Maintain cost effective control of multi-purpose department.
2. Manage costs involving multiple departments.
1. Aging equipment.
2. Balance the Public Works Department needs with available funds.
3. Managing an effective cost allocation structure.
58%
42%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
65
CITY OF ARDEN HILLS, MINNESOTA
Function: General Government 728
Activity: Technology 49900
Activity Scope
Objectives
Issues
Budget Commentary
2018 2019 2020 2021
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 5,287$ 5,046$ 5,450$ 5,630$
Commodities 4,615 2,599 5,000 -
Contractual Services 190,655 196,115 192,000 211,290
Capital Outlay - - - -
Other Charges - - - -
Total 200,558$ 203,760$ 202,450$ 216,920$
Percent Change 1.6% (-0.6%) 7.1%
Full-Time Equivalent positions 0.04 0.04 0.05 0.05
Expenditures by Classification
This was a new fund in 2013. Previously these services were split into all departments. Setting up one fund to
manage these costs is more effective and will save administrative time. The total impact is the same as if
budgeting these costs across each individual department.
2021 BUDGET
Fund # :
Activity # :
The Technology Fund is a self-sustaining fund, or internal service fund of the City. All departments use
technology. All costs are compiled in this fund and charged out to the departments based on usage.
1. Maintain cost effective control of multi-purpose department.
2. Manage costs involving multiple departments.
1. Aging equipment.
2. Balance department needs with available funds.
3. Managing an effective cost allocation structure.
3%
97%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
66
To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting
cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage.
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2020-067
A RESOLUTION SETTING THE FINAL LEVY
FOR TAXES PAYABLE IN 2021
BE IT RESOLVED by the Arden Hills City Council that the following sums of money be
levied for levy year 2020, payable in 2021 upon taxable property in said City of Arden Hills for
the following purposes:
FUND
CERTIFIED LEVY
AMOUNT
General 3,791,090$
Economic Development 100,000
Equipment/Building Replacement 50,000
Capital Improvement (PIR) 250,000
Public Safety Capital 120,000
TOTAL 4,311,090$
BE IT FURTHER RESOLVED that the Finance Director is hereby authorized and
directed to transmit this information to the County Auditor of Ramsey County, Minnesota and the
Minnesota Department of Revenue, if applicable, in the format requested as required by law.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 14th DAY OF DECEMBER, 2020.
__________________________________________
DAVID GRANT, MAYOR
ATTEST:
_______________________________________
JULIE HANSON, CITY CLERK
Attachment C
To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting
cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage.
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2020-068
A RESOLUTION SETTING THE FINAL LEVY
FOR THE KARTH LAKE IMPROVEMENT DISTRICT TAXES PAYABLE IN 2021
BE IT RESOLVED by the Arden Hills City Council that the following sums of money be
levied for levy year 2020, payable in 2021 upon taxable property in the Karth Lake Improvement
District for replacement of pump and repairs to control cabinet to maintain and monitor the water
level of Karth Lake:
CERTIFIED LEVY AMOUNT: $6,611.11
BE IT FURTHER RESOLVED that the Finance Director is hereby authorized and
directed to transmit this information to the County Auditor of Ramsey County, Minnesota and the
Minnesota Department of Revenue, if applicable, in the format requested as required by law.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 14th DAY OF DECEMBER, 2020.
__________________________________________
DAVID GRANT, MAYOR
ATTEST:
_______________________________________
JULIE HANSON, CITY CLERK
Attachment D
To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting
cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage.
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2020-069
RESOLUTION ADOPTING THE 2021 BUDGET
WHEREAS, the City Administrator has prepared an annual budget and the City Council has met
a number of times for the purpose of discussing the 2021 budget; and
WHEREAS, Chapter 275, Section 065 of Minnesota Statutes requires that the City hold a public
hearing to adopt a budget; and
WHEREAS, The City Council held a Truth-in-Taxation public hearing on December 14, 2020, to
discuss the 2021 budget and has concluded the budget as prepared is appropriate.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills,
Minnesota, that the attached 2021 budget be adopted and approved:
Revenues and Expenditures and
Transfers In Transfers Out
Taxes 3,746,940$ General Gov't 1,175,920$
Licenses & Permits 594,510 Public Safety 2,456,210
Intergovernmental 147,730 Street Maintenance 755,540
Charges for Service 599,650 Parks Maintenance 562,580
Fines & Forfeits 27,650 Recreation 262,730
Special Assessments 1,060 Contingency/Reserves -
Miscellaneous 35,730 Transfers -
Total General Fund 5,153,270$ Total General Fund 5,212,980$
Special Revenue Funds 508,840 (Cable, EDA) 505,790
Debt Service Funds - (G.O. Bonds) -
Capital Project Funds 1,114,290
(Public Safety Cap., Cap
Improve, Equip & Bldg
Replace, Park Capital)
2,492,220
Subtotal Gov't Funds 6,776,400$ Subtotal Gov't Funds 8,210,990$
Internal Service Funds 629,980 (Risk Mgmt, Eng, Tech,
Central Garage)646,570
Enterprise Funds 5,666,590 (Water, Sewer, Recycling,
Surface Water)7,515,540
TOTAL FUNDS 13,072,970$ TOTAL FUNDS 16,373,100$
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS
14th DAY OF DECEMBER, 2020.
____________________________________
DAVID GRANT, MAYOR
ATTEST:
_______________________________________
JULIE HANSON, CITY CLERK
$WWDFKPHQW(
City of Arden Hills
City Council Meeting for December 14, 2020
P:\Planning\Planning Cases\2019\19-002 - Summit Development - PUD, CPA, RZ, PP, FP\Easement Vacation\DU
Vacation
Page 1 of 2
NEW BUSINESS – 9D
MEMORANDUM
DATE: December 14, 2020
TO: Honorable Mayor and City Council
Dave Perrault, City Administrator
FROM: Mike Mrosla, Community Development Manager/City Planner
SUBJECT: Planning Case #19-002
Applicant: Summit Development
Property Location: 1740 Parkshore Drive (New Address)
Request: Vacation of Easement
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider the Following
Motion to adopt Resolution 2020-070 approving a Vacation of Easement at 1740 Parkshore Drive.
Background
At its July 22, 2019 meeting, Summit Developments received required approvals from the
Council to construct a three (3) story, 120-unit senior housing building which will include
independent living, assisted living, memory care and skilled nursing. Construction has been
delayed due to COVID19 and at this time construction is anticipated to begin spring 2021.
Easement Vacation Request
The applicant is requesting to vacate the southern five (5) feet of the segment of existing Drainage
and Utility Easement. The proposed easement vacation is located along the westerly 200 feet of
the north lot line for Lot 1, Block 1. The applicant is proposing to construct a concrete building
access patio on the north end of the proposed of the building that would encroach into the easement.
Engineering and planning staff have reviewed the proposal and have no concerns with the request.
City of Arden Hills
City Council Meeting for December 14, 2020
P:\Planning\Planning Cases\2019\19-002 - Summit Development - PUD, CPA, RZ, PP, FP\Easement Vacation\DU
Vacation
Page 2 of 2
Motion Language Option
Below are motion options for the proposed Vacation of Easements at 1740 Parkshore Drive.
1. Approve with Conditions: Motion to approve resolution 2020-070 for a Vacation of Easements
at 1740 Parkshore Drive:
a. The Applicant is directed to file a certified copy of this Resolution with the County
Auditor and County Recorder/Registrar of Titles. This resolution must be recorded just
prior to the issuance of a building permit.
b. The Applicant must provide the City proof of recording.
2. Denial: Motion to deny resolution 2020-070 for a Vacation of Easements at 1740 Parkshore
Drive. The City Council should identify findings to deny should specifically reference the
reasons for denial and why those reasons cannot be mitigated.
3. Table: Motion to table resolution 2020-070 for a Vacation of Easements at 1740 Parkshore
Drive. The City Council should identify a specific reason and/or information request should
be included with a motion to table.
Budget Impact:
NA
Attachments
A. Resolution 2020-070
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2020-070
RESOLUTION APPROVING THE VACATION OF DRAINAGE AND UTILITY
EASEMENT AT 1740 PARKSHORE DRIVE
WHEREAS, Summit Development, submitted an completed application with the City of
Arden Hills to vacate the drainage and utility easements in ARDEN HILLS SENIOR LIVING
located within the City of Arden Hills, as proposed in Planning Case 19-002; and
WHEREAS, the subject drainage and utility easements way were dedicated in the plat of
ARDEN HILLS SENIOR LIVING as depicted in Exhibit “A”; and
WHEREAS, the Applicant is requesting to vacate the southern five (5) feet of the
segment of existing Drainage and Utility Easement on ARDEN HILLS SENIOR LIVING plat.
The proposed easement vacation is located along the westerly 200 feet of the north lot line for
Lot 1, Block 1 as depicted in Exhibit “B”; and
WHEREAS, on the 14th day of December, 2020, a Public Hearing preceded by
published, posted, and mailed notice as required by Minn. Stat. §412.851 was conducted before
the Arden Hills City Council; and
WHEREAS, vacating the existing drainage and utility easement will not impact public
health safety and welfare; and
WHEREAS, at the conclusion of the Public Hearing, the Arden Hills Council
determined that vacating the existing drainage and utility easement is in the public’s interest.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden
Hills:
1. The segment of drainage and utility easement as described above and depicted in Exhibit B
is hereby vacated.
2. The Applicant is directed to file a certified copy of this Resolution with the County Auditor
and County Recorder/Registrar of Titles. This resolution must be recorded just prior to the
issuance of a building permit.
3. The Applicant must provide the City proof of recording.
Attachment A
To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting
cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage.
PASSED AND ADOPTED this 14th day of December, 2020, by the City Council of the City of
Arden Hills.
CITY OF ARDEN HILLS
By: ________________________________
David Grant, Mayor
ATTEST:
Julie Hanson, City Clerk
EXIBIT “A”
To
RESOLUTION NO. 2020-070
ENVIRONMENTAL ◦ ENGINEERING ◦ SURVEYINGARDEN HILLS SENIOR LIVING
To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting
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EXIBIT “B”
To
RESOLUTION NO. 2020-070
f:\jobs\7781 - 7800\7781 - summit - arden hills\cad c3d\survey\description sketches\7781-du vacation sketch.dwgSave Date:10/15/20