HomeMy WebLinkAbout02-16-21-WSAGENDA ITEMS
Ordinary High Water Level (OHWL) Setback Discussion
Mike Mrosla, Community Development Manager/City Planner
MEMO.PDF
ATTACHMENT A.PDF
Spring And Summer Recreation Programs
Joe Vaughan, Recreation Programmer
David Swearingen, Interim Public Works Director
MEMO.PDF
Recreation Programming And Staffing Discussion
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
Planning Staffing Discussion
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Council Tracker
Dave Perrault, City Administrator
MEMO.PDF
COUNCIL/STAFF COMMENTS
ADJOURN
Mayor:
David Grant
Councilmembers:
Brenda Holden
Fran Holmes
Dave McClung
Steve Scott
City Council Work Session
Agenda
February 16, 2021
5:00 p.m.
City Hall
Address:
1245 W Highway 96
Arden Hills MN 55112
Phone:
651 -792 -7800
Website :
www.cityofardenhills.org
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our
long -standing tradition as a desirable City in which to live, work, and play.
This meeting can be accessed remotely by joining via Zoom
T o join the Zoom Meeting via your computer, click this link (or copy and paste it
into a new browser): https://us02web.zoom.us/j/84429393797
CALL TO ORDER
1.
1.A.
Documents:
1.B.
Documents:
1.C.
Documents:
1.D.
Documents:
1.E.
Documents:
2.
AGENDA ITEMSOrdinary High Water Level (OHWL) Setback DiscussionMike Mrosla, Community Development Manager/City Planner MEMO.PDFATTACHMENT A.PDFSpring And Summer Recreation Programs Joe Vaughan, Recreation ProgrammerDavid Swearingen, Interim Public Works Director MEMO.PDFRecreation Programming And Staffing DiscussionDave Perrault, City Administrator MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDF
Planning Staffing Discussion
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Council Tracker
Dave Perrault, City Administrator
MEMO.PDF
COUNCIL/STAFF COMMENTS
ADJOURN
Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott City Council Work Session Agenda February 16, 20215:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting can be accessed remotely by joining via ZoomTo join the Zoom Meeting via your computer, click this link (or copy and paste it into a new browser): https://us02web.zoom.us/j/84429393797CALL TO ORDER1.1.A.Documents:1.B.Documents:1.C.Documents:
1.D.
Documents:
1.E.
Documents:
2.
Page 1 of 3
AGENDA ITEM – 1A
MEMORANDUM
DATE: February 16, 2021
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Mike Mrosla, Community Development Manager/City Planner
SUBJECT: Accessory Structure Size within the Ordinary High Water Level Setback
Discussion
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Council may consider the permitted size of accessory structures with Ordinary High Water Level
(OHWL) setback and if changes are necessary
Background
At its January 11, 2021 meeting the City Council reviewed Planning Case 20-017. The Applicant
was requesting a variance for a larger than ordinance permitted accessory structure located
within the Ordinary High Water Level (OHWL) setback of Lake Johanna. The rationale
provided by the applicant for the variance was that the structure would be used for the storage of
modern day recreational water equipment and the hardship was due to the rear yard topography.
The City Council voted unanimously to table this planning case to allow them to review the
existing OHWL accessory structure size standards.
City Code Section 1330.03 Subd. 5, E states that lakeshore lots are permitted one (1) accessory
storage shed within the required structure setback from the OHWL, provided that it is not located
within the Shore Impact Zone. The Shore Impact Zone is the land located between the OHWL
and a line parallel to it at a setback of 50 percent of the structure setback. The structure setback
standards vary depending on the lake classification as established by Minnesota Regulations,
Part 6120.3300, and the Protected Waters Inventory Map for Ramsey County. The table below
breakdown the setback standards for accessible Arden Hills lakes.
Page 2 of 3
Lake OHWL Lake
Classification Structure Setback Shore Impact
Zone Width
Lake Johanna 878 ft. General 50 ft. 25 ft.
Little Johanna NA Recreational 75 ft. 35ft.
Lake Josephine 884.4 ft. General 50 ft. 25 ft.
Karth Lake 934.95 ft. General 50 ft. 25 ft.
City Code Section 1330.03 Subd. 5, E also states that accessory structures within the OHWL
shall not exceed sixty-four (64) square feet in size or eight (8) feet by eight (8) feet and eight (8)
feet in height measured to the highest point of the structure; and is not used for human habitation
and does not contain a water supply or sewage treatment facilities.
It worth noting that no more than two (2) accessory structures shall be permitted on a lot
primarily used for residential uses and the structures shall not exceed seven hundred and twenty-
eight (728) square feet in floor area. The accessory structures shall not occupy more than 25
percent of the rear yard. The exterior finish of accessory structures shall be compatible in
appearance and material used with the principal structure.
Discussion
Staff is looking for Council direction on the following items.
1. Does Council support increasing the size of the accessory structures located within the
OHWL? Yes/No
2. If Council supports increasing the size of the accessory structures what should the
maximum floor area be?
Page 3 of 3
3. Should the maximum height be increased from eight (8) feet? The DNR model ordinance
has a maximum height of ten (10) feet.
4. Current ordinance language is silent on the matter of screening accessory structures
within the OHWL. Should screening language be added? Yes/No
a. If yes, should the language address screening from view from the lake and from
adjoining properties? Yes/No
b. Should the screening be landscaping plus the use of natural color(s) on the
structure? Yes/No
Next Steps
Staff will incorporate the feedback provided by Council into the draft language. Staff will bring
forward draft language to review at an upcoming work session.
Budget Impact
N/A
Attachments
1. Community Ordinance Review
Shoreview
https://www.shoreviewmn.gov/home/showpublisheddocument?id=16
On residential property, only one water-oriented accessory structure may be located between the OHW
level and the required structure setback, subject to compliance with the standards listed below in
subsections (a) - (c). Accessory structures that existed prior to June 21, 1993 and which do not comply
with the provisions stated herein may be maintained, repaired, or rebuilt but cannot be expanded in
floor area or height.
(a) The amount of impervious surface area on the lot will not exceed 30 percent of the lot area,
(b) The principal structure and any garage/storage structure comply with the required structure setback
from the OHW level (principal structure means the dwelling, including any attached deck, porch, patio,
etc.).
(c) The water-oriented accessory structure shall comply with the following requirements:
(i) It does not exceed 250 square feet in area, unless a boathouse which shall not exceed 288 square feet
of area,
(ii) It is not wider than 12 feet as viewed from the water,
(iii)It does not exceed 10 feet of height above grade,
(iv) It is setback at least 20 feet from side property lines except where not possible due to lot width, in
such case, the structure shall be located in the center of City of Shoreview Municipal Code Chapter 200.
Development Regulations Section 209. Environmental Standards 209-35 the lot or as otherwise deemed
acceptable by the Planning Commission,
(v) It does not contain any sanitation facilities and is not used for habitation,
(vi) It is screened from view from the lake and from adjoining property as much as practical through
landscaping, use of natural color(s), topography, and/or location.
(vii)No water-oriented structure (other than a lawful boathouse) or off-season storage of an ice fishing
house is permitted within the Shore Impact Zone. This setback requirement may be waived, but shall
not be reduced to less than 10 feet from the OHW, if the Planning Commission determines that a
practical difficulty exists which renders strict compliance to be unreasonable. Practical difficulty shall be
defined as due to topography or other circumstance acceptable to the City.
(viii)A boathouse may be located within the Shore Impact Zone, provided it is at least 10 feet landward
of the OHW and it complies with the other requirements stated herein.
Roseville
1017.17: GENERAL DESIGN CRITERIA FOR STRUCTURES:
https://www.cityofroseville.com/DocumentCenter/View/28568/Title-10-Zoning_190806
C. Permitted Water-Oriented Accessory Structures: Each lot may have one water-oriented non-habitable
accessory structure not meeting the normal structure setback in subsection 1017.16A of this Chapter if
this water-oriented accessory structure complies with the following provisions:
1. Water oriented accessory structure dimensional requirements:
a. Maximum floor area: 250 square feet
b. Maximum width as viewed from water: 12 feet
c. Maximum height: 10 feet
d. Setback from ordinary high water: *
e. Boathouse setback from ordinary high water level: 10 feet**
f. Side yard setback from property line: 20 feet
g. Detached deck height above grade: 8 feet
* 50% of distance between ordinary high water mark and the structure setback from the water.
** Also permitted for docks, and off-season storage of ice fishing houses and docks.
2. The structure or facility shall be constructed of material architecturally similar in design, texture, and
color to the principal structure on the lot; the design shall be reviewed by the City Planner prior to
issuance of building permits.
3. The structure shall be screened a minimum of 50% by opaque vegetation or topography on the three
walls seen from the lake with ecologically suited landscaping landward of the ordinary high water level
from the lake.
4. The roof shall not be used as a deck or used as a storage area. 5. The structure or facility shall not be
designed or used for human habitation and shall not contain utility systems.
North Oaks
Detached accessory buildings or structures shall not exceed the height of the principal building nor
occupy a ground area equal to more than 50% of the ground area of the principal building.
Maple Grove
Flood Districts: As an alternative, an accessory structure may be internally/wet floodproofed to the FP3
or FP4 floodproofing classifications in the state building code, provided the accessory structure
constitutes a minimal investment and does not exceed 576 square feet in size. Designs for meeting this
requirement must either be certified by a registered professional engineer or meet or exceed the
following criteria:
1. To allow for the equalization of hydrostatic pressure, there must be a minimum of two
"automatic" openings in the outside walls of the structure, with a total net area of not less than
one square inch for every square foot of enclosed area subject to flooding; and
2. There must be openings on at least two sides of the structure and the bottom of all openings
must be no higher than one foot above the lowest adjacent grade to the structure. Using human
intervention to open a garage door prior to flooding will not satisfy this requirement for
automatic openings.
Water-oriented accessory structures located less than 75 feet from the ordinary high-water mark shall
not be greater than ten feet in height and 100 square feet in area and shall be screened as much as
practical from view from the public water, utilizing vegetation, topography and/or color treatment
(assuming summer leaf-on conditions), subject to the review and approval of the city.
DNR – Model Ordinance – 7.0 PERFORMANCE STANDARDS FOR PUBLIC AND PRIVATE FACILITIES
Section 7.3
Water-oriented Accessory Structures or Facilities. Each residential lot may have one water-oriented
accessory structure or facility if it complies with the following provisions:
7.31 The structure or facility must not exceed ten feet in height, exclusive of safety rails, and cannot
occupy an area greater than 250 square feet. The structure or facility may include detached decks not
exceeding eight feet above grade at any point or at-grade patios;
7.32 The structure or facility is not in the Bluff Impact Zone;
7.33 The setback of the structure or facility from the ordinary high water level must be at least ten feet;
7.34 The structure is not a boathouse or boat storage structure as defined under Minnesota Statutes,
Section 103G.245;
7.35 The structure or facility must be treated to reduce visibility as viewed from public waters and
adjacent shorelands by vegetation, topography, increased setbacks or color, assuming summer, leaf-on
conditions;
7.36 The roof may be used as an open-air deck with safety rails, but must not be enclosed with a roof or
sidewalls or used as a storage area;
7.37 The structure or facility must not be designed or used for human habitation and must not contain
water supply or sewage treatment facilities;
7.38 As an alternative for general development and recreational development waterbodies, water-
oriented accessory structures used solely for storage of watercraft and boating-related equipment may
occupy an area up to 400 square feet provided the maximum width of the structure is 20 feet as
measured parallel to the shoreline; and
7.39 Water-oriented accessory structures may have the lowest floor placed lower than the elevation
specified in Section 6.43 if the structure is designed to accommodate internal flooding, constructed of
flood-resistant materials to the elevation, electrical and mechanical equipment is placed above the
elevation
Page 1 of 3
AGENDA ITEM – 1B
MEMORANDUM
DATE: February 16, 2021
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Joe Vaughan, Recreation Programmer
David Swearingen, Interim Public Works Director
SUBJECT: Spring and Summer Recreations Programs
Budgeted Amount: Actual Amount: Funding Sources:
$116,680
2021 Revenue Budget
TBD General Fund - Recreation
Council Should Consider
City Council direction is requested regarding the City’s spring and summer recreation programs.
Background
Last year, the City Council made the decision to cancel all spring and summer recreation programs
due to COVID-19. Staff is seeking direction on whether or not Council would like to offer classes
this summer as it normally would, in a reduced or modified capacity, or no classes at all. If there
is an appetite to offer classes, Staff will need to begin the development of a Recreation Guide and
start the recruitment process for seasonal personnel. All youth and adult programs would be
modified to fit within the current guidelines set forth by the state of Minnesota. Staff has organized
spring and summer recreational activities into the following four categories. The Council may have
questions or request additional information regarding these programs. Some information may not
be available at this time due to uncertainty surrounding COVID-19.
1. SUMMER PLAYGROUND PROGRAMS AND FIELD TRIPS
The City’s summer playground programs are held at Hazelnut and Cummings Park. They are held
Monday-Thursday in the mornings and afternoons. The ages of the playground program range
from 3-12. The City partners with Shoreview and Roseville to offer six field trips in the summer.
These trips are for ages 6-12 and take place at venues around the metro area or within an hour’s
drive.
Page 2 of 3
The City typically hires 15 playground leaders for the programs and field trips. Hiring of staff
typically takes place in March and April.
Ability to socially distance: Although these classes are generally held outside, given the ages of
the children and the activities, it may be difficult to accommodate social distancing or other
guidelines unless the programs were modified. Social distancing can be achieved once the program
is changed to fit within current Minnesota guidelines.
Requested Council Direction
A. Should the City offer the playground program this summer?
B. Should the City offer the field trips this summer?
2. YOUTH SPORTS LEAGUES
The City offers four t-ball/baseball leagues and four soccer leagues. The ages of t-ball/baseball
range from three years old to fourth grade. The ages of the soccer leagues range from four years
old to sixth grade. These leagues are run in cooperation with Mounds View, New Brighton and
Shoreview. The seasons run from June to July.
Ability to socially distance: Although these leagues are generally held outside, given the ages of
the children and the activities it may be difficult accommodate social distancing or other guidelines
unless the programs were modified. Social distancing can be achieved once the program is changed
to fit within current Minnesota guidelines.
Requested Council Direction
A. Should the City offer the youth sports leagues this summer?
3. CAMPS AND SPECIAL EVENTS
The City typically offers numerous camps and classes in the spring and summer seasons. Some of
these camps include: drama and theater, tennis lessons, and preschool sports classes. All of these
programs are held outdoors with the exception of the drama camps (the drama camps can be held
outdoors).
In the spring, the City offers its annual Spring Egg Hunt. This is a popular event held at Cummings
Park for children ages 1-12. The egg hunt is the largest special event offered by the City and usually
has a participation of over 100 children.
Ability to socially distance: Although these camps and events are generally held outside, given the
ages of the children and the activities it may be difficult to accommodate social distancing or other
guidelines unless the programs were modified. Social distancing can be achieved once the program
is changed to fit within current Minnesota guidelines.
Requested Council Direction
A. Should the City offer youth camps this summer?
B. Should the City offer the Spring Egg Hunt this spring?
Page 3 of 3
4. ADULT PROGRAMS
Spring and summer adult programs typically include Yoga, Tai Chi, Foot Care clinic, and AARP
Driver safety programs. AARP is hoping to offer classes again in the summer. Yoga and tai chi
classes are typically conducted in the lower level of City Hall with class sizes of approximately 6-
10 participants. Yoga can be held outdoors.
Ability to socially distance: Some of these classes may be held indoors, but the smaller class sizes
and age of the participants would likely result in an ability to properly socially distance and follow
recommended guidelines.
Requested Council Direction
A. Should the City take registrations for adult classes this spring and summer?
B. Are there any adult spring and summer programs the City Council would not support?
Budget Impacts
The 2021 Budget for Recreation Programs was prepared under the assumption that it would be a
‘normal’ year and data from 2018 and 2019 was utilized in forming the projections for 2021. In
the past, program revenues have usually been able to cover direct program costs. From 2015-
2019, the average coverage ratio of direct costs by program revenues was 106%. It is not known
if participation rates will drop once classes are offered again. The hope is that program revenues
will continue to cover direct program costs, with the coverage ratio possibly increasing by not
offering some of the programs that cost the City money to operate.
Page 1 of 3
AGENDA ITEM – 1C
MEMORANDUM
DATE: February 16, 2021
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Recreation Programming Discussion
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
For Council Consideration
The Council may consider making adjustments to recreation programming.
Discussion
Under a separate discussion item, the City Council will be reviewing upcoming recreation
programming and whether or not it would like to offer the full complement of spring/summer
programming, a modified version, or no programming at all. The previous year’s spring and
summer programming was cancelled due to COVID-19 as a measure to protect residents, staff,
and program instructors during the pandemic. Following that discussion, the City Council will
also want to consider how it wants to proceed with Recreation Programming on a longer-term
basis.
Council had previously directed Staff to work with the City’s Financial, Planning and Analysis
Committee (FPAC) on a review of the recreation programming and how it affected the City’s
budget. The Committee noted that programming decisions are policy decisions the Council needs
to make regarding the level and quality of programming offered by the City, but from a
budgetary perspective it would recommend that the programming bring in revenue that equals
between 95 percent and 105 percent of direct expenses. It did not offer an opinion on related
indirect expenses, the largest category being the two full-time staff members that oversee the
recreation function. Following a Council discussion of FPAC’s recommendation, the Council
directed staff to bring a discussion on Recreation Programming to a future work session.
The driving question regarding Recreation Programming is the level and breadth of
programming the City should be offering. Answering this question will drive other options for
Page 2 of 3
Council to consider regarding the recreation function. Attached is an example of Recreation
Programming offered by the City in 2019 (see Attachment A). Note, the programming found in
the example guide is typically more than what a City of our size would offer, but less than our
surrounding larger cities that have dedicated recreation facilities. Generally, this level of
programming has been overseen by two full-time City employees: a Recreation Coordinator to
oversee the administrative piece of the programming, and a Recreation Programmer to assist
with the day-to-day aspects of the programming to include: training and supervision of seasonal
staff, on-site monitoring, assuming instructor duties when needed, etc.
The Recreation Programmer has reviewed the recreation programs offered by the City and
provided the attached synopsis regarding participation and popularity of the programs (see
Attachment B). The City Council will want to discuss and consider its program offerings, and
whether or not it wants to maintain, grow or reduce the programming being offered.
Should the City want to maintain or grow the programs being offered, it is recommended the
City have at least two full-time employees to oversee the programming. However, should the
City want to reduce the programming to keep the “core” programs and reduce the less popular
programs, less full-time staffing may be needed. The Recreation Programmer has drafted a
program offering (see Attachment C) that would retain the popular programs, shed the unpopular
programs, and could be managed by one full-time person (with a few modifications, including
additional seasonal assistance during the busier months). The attachment also provides an
estimated revenue for the revised programming. Staff is assuming this would more or less be
offset with associated expenditures of the programs, i.e. programming will generally still be a net
zero for recreation revenues and direct expenses. Below is a summary table of recreation
revenues and expenditures since 2015, note this does NOT include full-time salaries and 2020
was not included as programs were mostly eliminated. When considering full-time salaries, it
can be assumed that approximately $170,000 of General Fund expenses are not off-set by
associated recreation revenues. The savings associated with changes to the full-time positions
may not directly affect the recreation budget as some of those salaries are allocated elsewhere in
the General Fund, but they will all affect the General Fund as 100 percent of both salaries are
paid for via the General Fund.
Budget
2015 2016 2017 2018 2019 2021
Recreation Revenue 114,551 133,363 119,351 108,584 100,343 116,680
Direct Expenses 109,236 128,146 101,449 109,380 94,360 119,060
Net Difference 5,315 5,217 17,902 (796)5,983 (2,380)
Actual
At its May 26, 2020 City Council meeting, the City Council approved a temporary layoff of the
Recreation Coordinator position and this position continues to be in a temporary layoff status.
Should the Council want to reduce programming and retain one full-time person, Council would
need to take permanent action on recreation staffing. The current Recreation Programmer has
prepared an estimate of how time would be spent with one position (see Attachment D). A few
considerations if the City moves to one full-time recreation position:
• The full-time position would need to focus on the high-level duties, this position would
likely not be able to teach or lead recreation programming if needed.
Page 3 of 3
• Additional higher-level seasonal assistance would be needed to assist the position during
peak times, this cost is estimated at approximately $15,000. This set up will be similar to
Recreation Staffing in 2018, i.e. one full-time person and seasonal help as needed.
• There is no redundancy in recreation, should the one remaining person leave it will be
difficult to cover their duties. Retention will be an important consideration.
Budget Impact
-Recreation Programming:
• In the past, Recreation Programs have more or less offset their direct cost. It is assumed
that adding or reducing programming will generally lead to the same outcome in-terms of
net effect to the City budget (this is not taking into account full-time staffing costs).
-Full-time staffing:
• The budgeted 2021 costs for the recreation positions are $97,980 for the
Recreation Coordinator and $73,762 for the Recreation Programmer (these
amounts include salary, benefits, taxes, etc.). Any changes to these positions
would result in an associated decrease in the General Fund budget.
• Should the Council consider wanting to eliminate one of the positions, it is
assumed an additional $15,000 will need to be allocated in additional seasonal
assistance during the busier months.
Attachment
Attachment A: 2019 Recreation Guide
Attachment B: Full Recreation Programming and Participation
Attachment C: Modified Recreation Programming and Revenue
Attachment D: Revised Recreation Staffing Duties
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CATEGORY COURSE Participants Number of Classes Popularity Number of Participant HoursAARP Driver Safety Programs AARP Driver Safety Programs 87 17 High 6960Active Adult Activities Foot Care Clinic 124 12 High 8928Active Adult Activities Active Adult Activites ‐ Day Trips 3 4 Low 60Active Adult Activities Adult Softball Leagues 105 3 Leagues Medium 280Active Adult Activities Adult Tennis Lessons 0 2 Low 0Active Adult Activities Golf Lessons ‐ Adult 0 1 Low 0Active Adult Activities St. Croix River Cruise 4 1 Low 14Active Adult Activities Tai Chi Class 20 2 Medium 400Adult Yoga Yoga Classes 735Medium 4380Baseball League T‐Ball & Baseball Leagues (Co‐Rec) 61 3 Leagues High 854Basketball Camp Green & White Basketball Camps 0 1 Low 0Before and After School Programs Baseball 13 2 Medium 156Before and After School Programs Basketball 88 5 High 2640Before and After School Programs Soccer 71 7 High 2982Before and After School Programs Wrestling League 17 2 Medium 204Before and After School Programs Youth Ninja Warrior 70 5 High 2100Before and After School Programs Pickleball 0 1 Low 0Bowling Camp Bowling Camp 0 1 Low 0Computer Classes Tech Academy Camps 5 1 Low 60Dance Programs Dance Programs 65 6 Medium 682Drama Camps Drama Camps ‐ Mayer Arts Musical Theatre 28 2 Medium 168Family Fun Family Fun Night ‐ Flaherty's Bowling 16 2 Low 64Flag Football Leagues Flag Football Leagues 31 3 Leagues Medium 279Friday Art Camp Art in the Park 2 1 Low 9Friday Field Trips Fantastic Friday Field Trips 43 6 Medium 2064Friday Science Camp Science in the Park 5 1 Low 23Holiday / Special Events Breakfast with Santa 34 1 Medium 60Holiday / Special Events Gingerbread Houses 12 1 Medium 18Holiday / Special Events Holiday Gift Making 9 1 Medium 14Holiday / Special Events Letter From Santa 17 N/A Medium N/AHoliday / Special Events Monster Mash 30 1 Medium 45Holiday / Special Events Spring Egg Hunt 135 3 High 59Ice Skating & Hockey Skills Ice/ Hockey Skating Lessons 8 1 Low 6Soccer Leagues Fall Soccer Leagues 111 4 Leagues High 999Soccer Leagues Summer Soccer Leagues 120 4 Leagues High 1680Private Tennis Lessons Private Tennis Lessons 9 4 Medium 9Sports Camps NSSA Soccer Camps 7 8 Low 84Sports Skill Classes Pre‐Basketball 5 1 Low 4Sports Skill Classes Pre‐School Skills Classes 1 2 Low 2Sports Skill Classes Pre‐School Soccer 12 1 Medium 9Sports Skill Classes Pre‐School Soccer / T‐ball Mini Camp 26 2 High 19Sports Unlimited Camps Sports Unlimited Camps 30 8 Low 720Summer Playgrounds Leaders in Training 5 1 Low 230Summer Playgrounds Playground Programs 140 5 High 7662Summer Playgrounds Playgrounds Plus 30 3 Medium 477Tennis Lessons Tennis Lessons ‐ Youth 51 19 Medium 969Track* Track 215 4 High 5375Volleyball Leagues Winter Girls Volleyball League 19 2 Leagues Low 646Youth Golf Lessons Golf Lessons ‐ Youth 5 1 Low 7Average Total Participants in a Year 1,962 52,401 Total Participant HoursFull Program Offering of Recreation Programs in 2019
CATEGORY COURSE Average Participants Number of Classes Estimated Revenue
AARP Driver Safety Programs AARP Driver Safety Programs 107 14 1,684
Active Adult Activities Foot Care Clinic 136 12 3,993
Active Adult Activities Adult Softball Leagues* 17 2 Leagues 4,508
Adult Yoga Yoga Classes 51 5 4,281
Baseball League T‐Ball & Baseball Leagues (Co‐Rec) 75 3 Leagues 3,186
Dance Programs Dance Programs 53 6 6,343
Drama Camps Drama Camps ‐ Mayer Arts Musical Theatre* 30 2 3,349
Flag Football Leagues Flag Football Leagues 46 3 Leagues 2,491
Track Track 136 4 11,069
Holiday / Special Events Letter From Santa 13 N/A 78
The following programs employ Temp/Seasonal workers:‐
Before and After School Programs Baseball 10 2 ‐
Before and After School Programs Basketball 48 5 ‐
Before and After School Programs Soccer 43 7 ‐
Before and After School Programs Wrestling League 20 2 ‐
Before and After School Programs Youth Ninja Warrior 43 5 ‐
Before and After School Programs Pickleball 6 1 ‐
Before and After School Programs Before and After School Classes 10,171
Friday Field Trips Fantastic Friday Field Trips 40 6 2,030
Holiday / Special Events Breakfast with Santa 76 1 313
Holiday / Special Events Monster Mash 25 1 276
Holiday / Special Events Spring Egg Hunt 118 1 957
Ice Skating & Hockey Skills Ice/ Hockey Skating Lessons 12 1 497
Soccer Leagues Fall Soccer Leagues 129 4 Leagues 7,037
Soccer Leagues Summer Soccer Leagues 127 4 Leagues 7,004
Private Tennis Lessons Private Tennis Lessons* 4 10 598
Sports Skill Classes Pre‐School Soccer 10 1 570
Sports Skill Classes Pre‐School Soccer / T‐ball Mini Camp 25 2 1,224
Summer Playgrounds Leaders in Training 5 1 354
Summer Playgrounds Playground Programs 185 5 13,559
Tennis Lessons Tennis Lessons ‐ Youth 58 11 2,295
Total Average Participants Served 1,648 Estimated Revenue 87,866
Modified Program Offering Based on Historial Trends
This total for all Before and After Programs
Park and Recreation
Former Staffing Model
Preliminary: January 2021
Hours Per Year Hours Per Year
Activity/Job Duties Recreation FTE PTE Support Staff
Administrative Planning and Coordination
Administration Duties 300 0
Park and Rec Association and Peer City Coordination 36 0
Subtotal 336 0
Park Programs and Duties
Inspection of park facility conditions and monitoring repairs 50 0
Coordination of park facility repairs and replacements 45 0
Preparation of scheduled activities on fields and parks 150 0
Trail planning and maintenance monitoring 40 0
Assistance in preparing Parks operating budget and CIP items 25 0
Coordinate park rentals 80 0
Management of warming houses, ice rinks, and rink rentals 75 0
50% of PTRC meeting coordination and attendance 40 0
50% of time to attend City Council meetings 5 0
Coordination of volunteer groups for Parks 25 0
Sheriff calls‐for‐service monitoring and vandelism response in Parks 20 0
General citizen inquiries and public communications for Parks 100 0
Subtotal 655 0
Recreation Program
Organizes, plans and implements recreation programs 125 0
Review and Recommends fee structure for recreation programs 45 0
Managing invoices, fees and billing for recreation programs 150 0
Supervison of summer recreation programs (June to Sept) 160 640
Before and After School Program Support (Oct to May) 60 120
Development of new programs 50 0
Processing of registration forms 25 0
Newsletters, recreation guide and social media content for Rec Programs 95 0
50% of PTRC meeting coordination and attendance 40 0
50% of time to attend City Council meetings 5 0
Assistance in preparing recreation operating budget and CIP items 25 0
Recruitment, supervison, and management of seasonal rec employees 200 0
Subtotal 980 760
TOTAL WORKING HOURS PER YEAR 1971 760
Notes
Estimate does not include 12 to 15 seasonal employees during summer months for playgound and league programs
Estimate does not include 3 to 4 seasonal employees during winter months for Before/After School Programs
Page 1 of 1
AGENDA ITEM – 1D
MEMORANDUM
DATE: February 16, 2021
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Planning Staffing Discussion
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
For Council Consideration
Council may discuss and provide further direction on moving forward with the filling of a
Planning position.
Background
For Council’s discussion, Staff has provided an updated City Planner Job description. The
Council may want to discuss the filling of a higher-level planning position to support the
Community Development Department and the Community Development Manager. This position
would not have any supervisory duties, and would be mainly responsible for administering the
City’s Zoning Code, associated planning duties, and the City’s recycling program. Council
should provide direction on if further information or discussion is needed, or direct Staff to bring
forward to a future Council meeting for a formal approval.
Budget Impact
The City Planner has traditionally been hired at Grade 15, which has a pay range of $76,760 -
$97,238. The budget currently has an Associate Planner programed at Grade 11 ($60,801 –
77,021), this does not include benefits, taxes, etc. Upgrading the position will likely not cause
planning salaries to be over budget in 2021 as the vacancy will assist in offsetting the increased
costs, but the increased costs will need to be accounted for in next year’s budget.
Attachment
Attachment A: Updated Redlined City Planner Job Description
Attachment B: Updated Clean City Planner Job Description
1
CITY OF ARDEN HILLS
POSITION DESCRIPTION
Position Title: City Planner
Department: Community Development
Accountable to: Community Development Director
Positions Supervised: None
Status: Regular Full Time
February 2021
PRIMARY OBJECTIVES
Performs difficult advanced technical work assisting the director in a wide variety of planning, zoning and code
enforcement work, and related work as apparent or assigned. Work is performed under the general direction of
the Community Development Director.
QUALIFICATION REQUIREMENTS
To perform this job successfully, an individual must be able to perform each essential function satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions.
ESSENTIAL FUNCTIONS OF THE POSITION
Coordinates, reviews and evaluates proposed land use development plans including tracking the land use
approval process in accordance with City Code and Minnesota State Statutes.
Under limited supervision performs analysis and review of proposed land use applications.
Conducts research and analysis of development proposals and other projects based upon appropriate plans,
policies and ordinances.
Staff liaison to Planning Commission including: presenting planning cases to Planning Commission and City
Council, maintaining case files, preparation of agendas, preparation and publication/mailing of public hearing
notices in accordance with legal requirements, research and analysis of issues, and makes recommendations
to the Planning Commission and the City Council.
Negotiates development agreements and works with the City Attorney to prepare documents.
Monitors developer compliance with Council directives and development agreements by reviewing approved
documents and inspecting sites. Advises developers, petitioners and their agents, and other City departments
on status of required improvements and conditions.
Ensures that building and zoning permit applications are in compliance with the Zoning Code.Assists in the
review of plans and permit applications, the issuance of permits, the inspection of works -in-progress and of
completed projects.
Perform site inspections as requested for development applications, compliance during construction, annual
reviews, code enforcement and for security release.
2
Represents Planning Commission at City Council meetings and represents the department at meetings as
needed.
Responds to inquiries concerning City land use plans, policies and ordinances and development r eview
procedures.
Maintains Comprehensive Plan materials, GIS information, and demographic data; provides information and
advice on necessary changes, and recommended modifications.
Prepares periodic updates of and amendments to the City Code and ’s Comprehensive Plan.
Assists in the enforcement and administration of the City’s Zoning Ordinance. Helps provide interpretation of
the City Code language and requirements.
Investigate citizen complaints and/or inquiries pertaining to development applications, code enforcement, zoning,
and resolved such matters in a tactful and equitable manner
Assists the Community Development Director in long range planning activities including the TCAAP master
planning and zoning process and small area planning.
Oversees the City’s curbside recycling contract; develops budget; negotiates contract; oversees related grants;
tracks revenue share program; coordinates the semi-annual community cleanup day events, and collaborates
with Ramsey County on recycling related goals.
Works with the Administration Department to administer the Rental Registration Program.
EDUCATION and/or EXPERIENCE
Five or more years experience in municipal planning and a b achelor's degree with coursework in city
planning, urban and regional development, economic development, or related field and considerable experience,
or equivalent combination of education and experience.
Master’s Degree is urban planning or related field is preferred.
KNOWLEDGE, SKILLS AND ABILITIES
Thorough knowledge of the principles and practices of urban planning; general knowledge of economics,
sociology, environmental issues, municipal finances, and tax-increment financing as applied to urban planning;
general knowledge of current literature and recent developments in the field of urban planning; general skill in
the use and administration of Geographic Information Systems (GIS); ability to utilize standard office equipment
and related hardware and software, including job-specific software; ability to analyze and systematically compile
technical and statistical information and to prepare technical reports; ability to make presentations; ability to
establish and maintain effective working relationships with associates.
PHYSICAL DEMANDS
This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, frequently
requires speaking or hearing and repetitive motions and occasionally requires standing, walking, using hands to
finger, handle or feel, reaching with hands and arms and lifting; work has standard vision requirements; vocal
communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required
to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer
data, using of measuring devices, operating machines, operating motor vehicles or equipment and observing
general surroundings and activities; work occasionally requires exposure to outdoor weather conditions; work is
generally in a moderately noisy location (e.g. business office, light traffic).
3
SPECIAL REQUIREMENTS
Valid driver's license.
SELECTION GUIDELINES
Formal application, rating of education and experience; oral interview and reference check; job related tests may
be required. The duties listed above are intended only as illustrations of the various types of work that may be
performed. The omission of specific statements of duties does not exclude them from the position if the work is
similar, related or a logical assignment to the position.
CITY OF ARDEN HILLS IS AN EQUAL OPPORTUNITY EMPLOYER
___________________________________________________________________
NON-DISCRIMINATION POLICY
The City of Arden Hills does not discriminate
on the basis of handicapped status
in the admission or access to or treatment or employment
in its programs and activities.
__________________________________________________________________
1
CITY OF ARDEN HILLS
POSITION DESCRIPTION
Position Title: City Planner
Department: Community Development
Accountable to: Community Development Director
Positions Supervised: None
Status: Regular Full Time
February 2021
PRIMARY OBJECTIVES
Performs difficult advanced technical work assisting the director in a wide variety of planning, zoning and code
enforcement work, and related work as apparent or assigned. Work is performed under the general direction of
the Community Development Director.
QUALIFICATION REQUIREMENTS
To perform this job successfully, an individual must be able to perform each essential function satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions.
ESSENTIAL FUNCTIONS OF THE POSITION
Coordinates, reviews and evaluates proposed land use development plans including tracking the land use
approval process in accordance with City Code and Minnesota State Statutes.
Under limited supervision performs analysis and review of proposed land use applications.
Conducts research and analysis of development proposals and other projects based upon appropriate plans,
policies and ordinances.
Staff liaison to Planning Commission including: presenting planning cases to Planning Commission and City
Council, maintaining case files, preparation of agendas, preparation and publication/mailing of public hearing
notices in accordance with legal requirements, research and analysis of issues, and makes recommendations
to the Planning Commission and the City Council.
Negotiates development agreements and works with the City Attorney to prepare documents.
Monitors developer compliance with Council directives and development agreements by reviewing approved
documents and inspecting sites. Advises developers, petitioners and their agents, and other City departments
on status of required improvements and conditions.
Ensures that building and zoning permit applications are in compliance with the Zoning Code.
Perform site inspections as requested for development applications, compliance during construction, annual
reviews, code enforcement and for security release.
Represents Planning Commission at City Council meetings and represents the department at meetings as
needed.
2
Responds to inquiries concerning City land use plans, policies and ordinances and development review
procedures.
Maintains Comprehensive Plan materials, GIS information, and demographic data; provides information and
advice on necessary changes, and recommended modifications.
Prepares periodic updates of and amendments to the City Code and Comprehensive Plan.
Assists in the enforcement and administration of the City’s Zoning Ordinance. Helps provide interpretation of
the City Code language and requirements.
Investigate citizen complaints and/or inquiries pertaining to development applications, code enforcement, zoning,
and resolved such matters in a tactful and equitable manner
Assists the Community Development Director in long range planning activities including the TCAAP master
planning and zoning process and small area planning.
Oversees the City’s curbside recycling contract; develops budget; negotiates contract; oversees related grants;
tracks revenue share program; coordinates the semi-annual community cleanup day events, and collaborates
with Ramsey County on recycling related goals.
Works with the Administration Department to administer the Rental Registration Program.
EDUCATION and/or EXPERIENCE
Five or more years experience in municipal planning and a bachelor's degree with coursework in city
planning, urban and regional development, or related field and considerable experience, or equivalent
combination of education and experience.
Master’s Degree is urban planning or related field is preferred.
KNOWLEDGE, SKILLS AND ABILITIES
Thorough knowledge of the principles and practices of urban planning; general knowledge of economics,
sociology, environmental issues, municipal finances, and tax-increment financing as applied to urban planning;
general knowledge of current literature and recent developments in the field of urban planning; general skill in
the use and administration of Geographic Information Systems (GIS); ability to utilize standard office equipment
and related hardware and software, including job-specific software; ability to analyze and systematically compile
technical and statistical information and to prepare technical reports; ability to make presentations; ability to
establish and maintain effective working relationships with associates.
PHYSICAL DEMANDS
This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, frequently
requires speaking or hearing and repetitive motions and occasionally requires standing, walking, using hands to
finger, handle or feel, reaching with hands and arms and lifting; work has standard vision requirements; vocal
communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required
to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer
data, using of measuring devices, operating machines, operating motor vehicles or equipment and observing
general surroundings and activities; work occasionally requires exposure to outdoor weather conditions; work is
generally in a moderately noisy location (e.g. business office, light traffic).
SPECIAL REQUIREMENTS
Valid driver's license.
3
SELECTION GUIDELINES
Formal application, rating of education and experience; oral interview and reference check; job related tests may
be required. The duties listed above are intended only as illustrations of the various types of work that may be
performed. The omission of specific statements of duties does not exclude them from the position if the work is
similar, related or a logical assignment to the position.
CITY OF ARDEN HILLS IS AN EQUAL OPPORTUNITY EMPLOYER
___________________________________________________________________
NON-DISCRIMINATION POLICY
The City of Arden Hills does not discriminate
on the basis of handicapped status
in the admission or access to or treatment or employment
in its programs and activities.
__________________________________________________________________
Page 1 of 1
AGENDA ITEM – 1E
MEMORANDUM
DATE:
TO:
FROM:
February 16, 2021
Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
SUBJECT: Council Tracker Update
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
The Council should provide further direction on items presented on the Council Request Tracker.
Background
City Council will receive a verbal update on items the Council has previously directed staff to
research and/or bring forward.
Discussion
N/A
Budget Impact
N/A
Attachments
N/A