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HomeMy WebLinkAbout03-22-21-R Mayor: Address: David Grant 1245 W Highway 96 Arden Hills MN 55112 Councilmembers: ARQEN HILLS Phone: Brenda Holden 651-792-7800 Fran Holmes Regular City Council Dave McClung Agenda Website; Steve Scott March 22, 2021 www.cityofardenhills.org 7:00 p.m. City Hall City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well-maintained infrastructure, fiscal soundness, and our long-standing tradition as a desirable City in which to live, work, and play. This meeting can be accessed remotely by joining via Zoom To join the Zoom Meeting via your computer, click this link (or copy and paste it into anew browser): https://us02weob.zoom.us/j/87940862485 This meeting will be streamed live on local Cable Channel 16 and available for playback on our website. CALL TO ORDER 1. APPROVAL OF AGENDA 2. PUBLIC INQUIRIES/INFORMATIONAL This is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting. 3. RESPONSE TO PUBLIC INQUIRIES 4. PUBLIC PRESENTATIONS 4.A. St. Paul Regional Water Services Presentation St. Paul Regional Water Services Documents: MEMO.PDF ATTACHMENT A.PDF 5. STAFF COMMENTS 5.A. COVID-19 Update Dave Perrault, City Administrator Documents: MEMO.PDF 6. APPROVAL OF MINUTES 6.A. March 8, 2021 Special City Council Executive Session (Closed) Documents: 03-08-21-SEC.PDF 6.B. March 8, 2021 Regular City Council Documents: 03-08-21-R.PDF 7. CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. 7.A. Motion To Approve Claims And Payroll Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst Documents: MEMO.PDF 7.B. Motion To Approve City Administrator Three-Year Performance Evaluation Julie Hanson, City Clerk Documents: MEMO.PDF 7.C. Motion To Approve Resolution 2021-015 Recommending The City Of Coon Rapids Award The 2021 Street Maintenance Program David Swearingen, Interim Public Works Director Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF 7.D. Motion To Approve Proposal For Construction Materials Testing Services With Braun Intertec- 2021 PMP Street& Utility Improvements David Swearingen, Interim Public Works Director Documents: MEMO.PDF ATTACHMENT A.PDF 8. PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. 9. PUBLIC HEARINGS 9.A. Quarterly Special Assessments For Delinquent Utilities Dave Perrault, City Administrator Documents: MEMO.PDF 10. NEW BUSINESS 10.A. Resolution 2021-016 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Dave Perrault, City Administrator Documents: MEMO.PDF ATTACHMENT A.PDF 10.B. Request For Proposals (RFP) For Preparation Of A Feasibility Report- Arden Oaks Street Improvements Project David Swearingen, Interim Public Works Director Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF 11. UNFINISHED BUSINESS 12. COUNCIL/STAFF COMMENTS ADJOURN PUBLIC PRESENTATIONS—4A ,fi` DEN HILLS MEMORANDUM DATE: March 22, 2021 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: St. Paul Regional Water Services Presentation Budgeted Amount: Actual Amount: Funding Source: Background/Discussion Representatives from St. Paul Regional Water Services will provide a presentation at the March 22, 2021 regular Council meeting regarding their McCarrons Treatment Plant Project. 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' fit•,•Ya if y (Z STAFF COMMENTS—5A ,fi` DEN HILLS MEMORANDUM DATE: March 22, 2021 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: COVID-19 Update Budgeted Amount: Actual Amount: Funding Source: A verbal update will be provided at the City Council meeting. Page 1 of 1 DRAFT , ,-AVEN HILLS Approved: March 22, 2021 CITY OF ARDEN HILLS,MINNESOTA SPECIAL CITY COUNCIL EXECUTIVE SESSION (CLOSED) MARCH 8,2021 5:45 P.M. -ARDEN HILLS CITY HALL CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the Special City Council Executive Session (Closed) at 5:45 p.m. Note: On March 20, 2020, the Mayor signed a determination allowing Councilmembers to participate in City Council meetings via telephone pursuant to State Statute 13D.021 Present via Telephone: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Steve Scott Absent: None Also present: City Clerk Julie Hanson (until 6:30 pm) and City Administrator Dave Perrault(after 6:30 pm); via telephone: Lisa Sorensen, Sorensen Consulting 1. AGENDA ITEMS A. City Administrator Performance Evaluation (Closed per Minn. Stat. 13D.05, Subd. 3(a)) Lisa Sorensen of Sorensen Consulting conducted the three year performance review of City Administrator Dave Perrault. ADJOURN Mayor Grant adjourned the Special City Council Executive Session (Closed) at 6:55 p.m. Julie Hanson David Grant City Clerk Mayor DRAFT I --zSRZEN HILLS Approved: March 22, 2021 CITY OF ARDEN HILLS,MINNESOTA REGULAR CITY COUNCIL MEETING MARCH 8,2021 7:00 P.M. -ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Note: On March 20, 2020 the Mayor signed a determination allowing Councilmembers to participate in City Council meetings via telephone pursuant to State Statute 13D.021 Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Steve Scott Absent: None Also present: City Administrator Dave Perrault; Interim Public Works Director David Swearingen; Finance Director Gayle Bauman; City Clerk Julie Hanson; Planning Consultant Corrin Bemis, Bolton and Menk; and Engineering Consultant Nick Amatuccio, Bolton & Menk 1. APPROVAL OF AGENDA Councilmember Holmes requested Item 7F be pulled from the Consent Agenda for discussion as Item 8A. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the meeting agenda as amended. A roll call vote was taken. The motion carried unanimously (5-0). 2. PUBLIC INQUIRIESANFORMATIONAL David Brown, 1292 Winridge Drive, explained he lives near Boston Scientific. He noted he sent a letter to the City regarding his concerns regarding Boston Scientific. He stated he wanted this project to be a win-win but wanted to better understand how the process works and what the approval timeline would be. He questioned if the neighbors could have a conversation with Boston Scientific in order to address their concerns. ARDEN HILLS CITY COUNCIL—MARCH 8, 2021 2 City Administrator Perrault explained staff had received Mr. Brown's letter and was in contact with Mr. Mills, who sent another letter to the City Council. He reported the next step for Boston Scientific would be to complete a planning application to the City and noted Boston Scientific would be coming before the Planning Commission on April 7, 2021. He indicated it would be up to Boston Scientific to hold a neighborhood meeting to address the neighbor's concerns. Mr. Brown asked if the Planning Commission meeting would be open to the public. City Administrator Perrault reported this meeting would be open to the public. Further discussion ensued regarding the process that would be followed to review and approve the Boston Scientific request. Mr. Brown commented he would be interested in Boston Scientific holding a meeting with the neighbors prior to the April 7, 2021 Planning Commission meeting. 3. RESPONSE TO PUBLIC INQUIRIES None. 4. PUBLIC PRESENTATIONS A. NineNorth (Formerly CTV North Suburbs)Update Dana Healy, NineNorth Executive Director, thanked the Council for their time. She introduced herself and NineNorth to the City Council noting NineNorth produces community focused digital media to educate and engage the public. She commented on how the space at NineNorth had been redesigned to focus on its missions. She described the services provided by NineNorth which included meeting coverage, web streaming, video production, social media coordination, cable playback and virtual events. She discussed how NineNorth was growing its social media presence. She commented further on how the pandemic stretched her cities and how NineNorth worked to provide access to hardware, software, expertise and content. She stated moving forward she would work to maximize efforts on behalf of Arden Hills which included quarterly reports and neighborhood networks, be a guest on Cities Speak, sign up for the e-blast, and to identify other video opportunities on behalf of the community. She thanked the Council for their time and encouraged the City Council to review NineNorth's annual report. Councilmember Scott thanked the NineNorth technical team for working so diligently to move the City to Zoom meetings in a timely manner in 2020. He also thanked NineNorth for completing a video special on the Public Works plow crew. Councilmember Holmes requested further information regarding the audit that was recently completed for NineNorth. Ms. Healy discussed the recent audit and explained this occurred every seven years and noted the audit takes approximately 18 months to complete. She noted Arden Hills would be receiving a check from the findings before the end of March. She commented further on how PEG fees have been reduced by 40% over the past five years and how this led to a shift in services provided by ARDEN HILLS CITY COUNCIL—MARCH 8, 2021 3 NineNorth. She described how she was working to create new revenue streams in order to make NineNorth more self-sufficient. Mayor Grant asked if there was a timeline in place for the name change. Ms. Healy described how she was working to get all social media outlets migrated from CTV to NineNorth. She explained she has petitioned Facebook five times requesting the name change. 5. STAFF COMMENTS A. COVID-19 Update City Administrator Perrault provided the Council with an update on how the City was responding to COVID-19. He encouraged residents to visit the City's website for the most current and up to date information regarding COVID-19. He reported the Minnesota Department of Health and CDC also had websites with current guidelines and recommendations. He explained the City of Arden Hills remains in a peacetime state of emergency and City Hall will remain closed until further notice. He indicated City staff remains operational and can be reached via phone or email. He encouraged residents to monitor the rollout of the vaccine on the State of Minnesota's website. He also noted that the Federal Government was considering another round of stimulus funding, which would have implications for the City and its residents. 6. APPROVAL OF MINUTES A. February 8, 2021, Special City Council Executive Session (Closed) B. February 8, 2021, Regular City Council C. February 16, 2021, City Council Work Session D. February 22, 2021, Special City Council Executive Session (Closed) E. February 22, 2021, Regular City Council MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the February 8, 2021, Special City Council Executive Session (Closed) meeting minutes, February 8, 2021 Regular City Council meeting minutes, February 16, 2021, City Council Work Session meeting minutes; February 22, 2021, Special City Council Executive Session (Closed) meeting minutes; and February 22, 2021, Regular City Council meeting minutes as presented. A roll call vote was taken. The motion carried unanimously(5-0). 7. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve Resolution 2021-012 Appointing Emily Rousseau to the Finance Planning and Analysis Committee (FPAC) C. Motion to Approve Payment No. 3 to Air Express, Inc. — City Hall HVAC Replacement Project ARDEN HILLS CITY COUNCIL—MARCH 8, 2021 4 D. Motion to Approve Professional Services Amendment with Bolton & Menk—2021 PMP Street and Utility Improvement Project E. Motion to Approve Second Amendment to Site Use Lease Agreement with AT&T (North Water Tower— 1221 Cummings Park Drive) MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the Consent Calendar as amended removing Item 7F and to authorize execution of all necessary documents contained therein. A roll call vote was taken. The motion carried unanimously (5-0). 8. PULLED CONSENT ITEMS A. Motion to Approve Resolution 2021-014 Regarding Support of Job Creation Fund Application in Connection with Boston Scientific Corporation Councilmember Holmes stated the Council has not received a presentation on this item and for this reason she would like a presentation on this item. City Administrator Perrault explained Boston Scientific Corporation proposes to construct an expansion of their manufacturing facility at Building 14, in the northwest corner of the Arden Hills campus. The purpose of the facility is the development and production of lithium batteries for use in medical devices. The primary space in the facility is a 'dry room', a space maintained at less than 1% relative humidity, which is required for handling lithium. Ancillary functions in the addition include office and conference space. The proposed expansion is expected generate 150 new jobs over the next three years. City Administrator Perrault reported to assist with the funding of the proposed addition to Building 14, Boston Scientific is applying to the Minnesota Department of Employment and Economic Development's Job Creation Fund. The JCF provides financial incentives to new and expanding businesses that meet certain job creation and capital investment targets. Companies deemed eligible to participate may receive up to $1 million for creating or retaining high-paying jobs and for constructing or renovating facilities or making other property improvements. In some cases, companies may receive awards of up to $2 million. City Administrator Perrault stated business applicants for the Job Creation Fund must apply through the city. To be eligible for funding, DEED requires applicants obtain a resolution of support approved by the City Council. City Administrator Perrault explained this is one step in assisting the applicant with obtaining funding for the project. Staff commented further on the Findings of Fact and the approval timeline. Planning Consultant Corrin Bemis reported adoption of the resolution of support does not obligate the City to approve development plans. It also does not obligate the City to provide any financial incentives now or in the future. ARDEN HILLS CITY COUNCIL—MARCH 8, 2021 5 Councilmember Holmes stated she wanted the specific findings within this Resolution made known to the public. She also wanted residents to understand that the Boston Scientific project was not being approved, but rather their request for a DEED grant. Councilmember Holden expressed concern that Boston Scientific was not in attendance at this meeting, given the fact this request was being considered. She stated she did not feel comfortable supporting this request until her questions were answered by Boston Scientific regarding Building 14. She suggested action on this item be tabled to a future meeting, or Special City Council meeting. Mayor Grant asked what the timeline was for submission of this item. City Administrator Perrault discussed the process followed by DEED and understood their review and approval took four to six weeks to complete. He commented he was uncertain when the application was due to DEED. He explained he could reach out to Boston Scientific to see when they needed this item approved or if a delay was possible. Mayor Grant stated he would like to see Boston Scientific invited to the Council work session scheduled for March 15, 2021. Councilmember Holmes explained this would mean the matter would not be approved until March 22, 2021. Mayor Grant reported a Special City Council meeting could be held after the work session on March 15, 2021 to approve the Boston Scientific item. Councilmember Holmes stated she believed it was important for the City Council to discuss this request prior to the item going to the Planning Commission on April 7, 2021. Mayor Grant agreed and explained he would work with the City Administrator to adjust the March 15, 2021 work session agenda and call for a special meeting following the work session. MOTION: Councilmember Holmes moved and Councilmember Holden seconded a motion to table action on the Job Creation Fund Application in Connection with Boston Scientific Corporation to the March 15, 2021 Special City Council meeting. A roll call vote was taken. The motion carried (5-0). 9. PUBLIC HEARINGS None. 10. NEW BUSINESS A. Resolution 2021-013 Declaring Costs to be Assessed; Ordering the Preparation of Proposed Assessments and Calling for a Public Hearing on Proposed Assessments —2021 PMP Street and Utility Improvements Project ARDEN HILLS CITY COUNCIL—MARCH 8, 2021 6 Nick Amatuccio, Bolton & Menk, explained on January 25, 2021, the City Council approved plans and specifications and ordered advertisement for bids for the 2021 PMP Street and Utility Improvement Project located in the Hazelnut Park residential neighborhood. Bids were opened on February 24, 2021 after receiving 11 bids for the project. The five lowest bids were reviewed with the Council. Mr. Amatuccio reported the low bid of $2,704,412.10, received from C&L Excavating, Inc., (C&L) compares favorably with the construction engineer's estimate which is $3,234,599.50. Further analysis of the low bid; adding overhead and dividing it into the cost for the reconstruction and reclamation project areas results in the following street project costs: • $1,110,790.22 Total Project Cost for the Reconstruction Streets (Glenpaul and east Jerrold) • $293,723.19 Total Project Cost for the Reclamation Streets (Edgewater and west Jerrold) Mr. Amatuccio commented each of these total project costs were then analyzed for the assessable cost which as described in the City's Assessment Policy is half of the street project cost. The results of this analysis are as follows: • Reconstruction Assessment Rate of$6,942.44 per unit as compared to the Feasibility Report estimate of$8,107.00. • Reclamation Assessment Rate of $2,532.10 per unit as compared to the Feasibility Report estimate of$2,984.00. Mr. Amatuccio stated staff recommends setting the interest rate at 2% over the City's bond interest rate which is approximately 1.15%, resulting in an assessment interest rate of 3.15%. The project timeline was reviewed with the Council. Staff commented further on the assessment rates for the project and it was noted the proposed resolution is consistent with this recommended action. Councilmember Holden questioned if the City has worked with C&L in the past. Interim Public Works Director Swearingen explained he received positive feedback when asking another city about C&L and the quality of their work. Mayor Grant asked what city provided this feedback. Interim Public Works Director Swearingen stated this feedback came from the city of Zimmerman. Mayor Grant requested staff reach out to other cities in order to receive additional feedback regarding C&L. Councilmember Scott indicated he supported the Resolution. ARDEN HILLS CITY COUNCIL—MARCH 8, 2021 7 MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to adopt Resolution #2021-013 — Declaring Costs to be Assessed; Ordering the Preparation of Proposed Assessments and Calling for a Public Hearing on Proposed Assessments for the 2021 PMP Street and Utility Improvements Proiect.A roll call vote was taken. The motion carried (5-0). 11. UNFINISHED BUSINESS None. 12. COUNCIL COMMENTS Councilmember Scott congratulated Emily Rosseau on her appointment to FPAC. Councilmember Scott stated the Scoops for Troops event was held virtually in 2020 and this organization was struggling to find new leadership and an event has yet to be planned for 2021. Councilmember McClung explained he received a letter from an Arden Hills resident regarding affordable housing. He requested the Council discuss this topic at a future worksession meeting. Councilmember Holmes reported March 19 is the last day applicants apply for the City Planner position. She recommended the Council pin down participation in the interviews at the March 15 work session. Councilmember Holmes stated February 14, 1951 was the beginning of Arden Hills. She explained Arden Hills was celebrating its 70th anniversary and thanked the Communications Coordinator for putting an article in the recent newsletter and on the City's website. Councilmember Holmes commented the front desk folks are starting to get calls regarding COVID and how the City would be managing door to door solicitors, garage sales,picnic shelters, etc. for this summer. She suggested this topic be placed on the March 15, 2021 work session for further discussion. Councilmember Holden thanked the Mayor for putting Boston Scientific on the next worksession meeting. Councilmember Holden explained the City would be having a 25% water increase and encouraged residents to read the recent article in the St. Paul paper to better understand why this was occurring. Councilmember Holden asked if the sewer lining was occurring prior to the PMP project. Interim Public Works Director Swearingen explained the sewer lining work was part of the PMP project. ARDEN HILLS CITY COUNCIL—MARCH 8, 2021 8 Councilmember Holden reported the Arden Hills Shoreview Rotary was holding a human trafficking presentation on April 15, 2021 at 7:00 p.m. She indicated additional information on this event was posted on the City's website. Councilmember Holden stated she would like the Council to receive updates from the committees and Council liaisons. Mayor Grant explained he attended a meeting with the North Metro Mayors and stated he learned about the potential stimulus package that the City, State and residents of Arden Hills may be receiving. Mayor Grant commented on the committee assignments. He addressed a letter that was sent to the Council from a PTRC member and stated he understood that residents were advocating for trails. He stated he encouraged the PTRC to prioritize trail improvements and this would be done at their next meeting. He commented he had a conversation with the PTRC Chair and noted all future letters from the PTRC would be sent from the Chair. Mayor Grant requested the liaison to the Fire Board provide the Council with an update. Councilmember McClung stated he had nothing to report at this time. He explained it was his understanding the Fire Chief would be meeting with the State representative in March. ADJOURN MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to adiourn. A roll call vote was taken. The motion carried unanimously(5-0). Mayor Grant adjourned the Regular City Council Meeting at 8:31 p.m. Julie Hanson David Grant City Clerk Mayor CONSENT ITEM 7A ,-iIZEN HILLS MEMORANDUM DATE: March 22, 2021 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst SUBJECT: Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider A. Approve Claims and Payroll or B. Reject Claims and Payroll Background Payroll is processed biweekly and accounts payable is processed weekly. Budget Impact NA Attachments 2021 Payroll #6 ... ................................................................... $86,212.06 Total Payroll $86,212.06 Paid Claims--- 2/27/2021 through 03/12/2021 (Check Nos. 49943-49967 and ACH Checks) .................. .................. $456,975.94 Total Accounts Payable $456,975.94 Total Claims $543,188.00 CITY OF ARDEN HILLS PAYROLL#6 CHECKS DATED: 03/19/21 Biweekly: 02/27/21 - 03/12/21 EMPLOYEE DEDUCTIONS AMT. CITY BENEFIT Payment Method FIT 1 5,999.561 EFT SIT 1 2,713.58 EFT FICA Oasdi 4,101.69 4,101.69 EFT FICA Medicare 959.29 959.29 EFT TOTAL TAXES 1 13,774.121 5,060.98 Health Premium 1,368.38 (512.04) A/P Check" Dental Premium 193.02 48.95 A/P Check" FSA Health Care Reimb. 0.00 A/P Check" FSA Dependent Care Reimb. 0.00 A/P Check" TOTAL FLEXIBLE SPENDING 1 1,561.40 (560.99) HSA Health Saving, 498.33 0.00 Health Care Savings Plan-Retirement 7,532.55 EFT Health Care Savings Plan-2% 402.65 EFT Health Care Savings Pla11-4% 458.34 EFT TOTAL HEALTH SAVINGS 1 8,891.871 0.00 PERA 4,023.18 4,642.12 EFT 1CMA 2,407.71 409.50 EFT Central Pension Fund-Union 614.40 A/P Check" MN State Retirement System 750.00 EFT TOTAL RETIREMENT 1 7,795.291 5,051.62 IUOE 49 Dues Union 140.00 A/P Check" LTD/STD Insurance 0.00 A/P Check" PERA Life Insurance 32.00 A/P Check" Life/Addl/Dep,Life 77.94 0.00 A/P Check" Life/Addl non-tax 28.20 A/P Check" UNUM 1 19.51 A/P Check" AFLAC 1 22.761 EFT TOTAL VOLUNTARY 1 320.411 0.00 Total Employee Deductions 32,343.09 Net Payroll 0.00 Direct Deposit 44,317.36 EFT Gross Payroll Tie-Out 76,660.45 Plus City Paid Benefit 9,551.61 TOTAL PAYROLL COST 1 86,212.06 FICA TIE-OUT Gross Payroll 76,660.45 Less Total FSA 1,561.40 Less Total H.SA 8,891.87 Less Voluntary Ins 50.96 Net P/R Subject to FICA 66,156.22 FICA Oasdi 6.20% 4,101.69 FICA Medicare 1.45% 959.29 Note:Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax Deposit Service. Transfers are typically made up to two days after the payroll date. *A/P Checks can be found on the ACCOUNTSPAYABLE Check Approval report. Checks may be paid this week or the following week. Accounts Payable Checks by Date - Detail by Check Date User: Pang.Silseth Printed: 3/15/2021 3:22 PM ----A DEN HiiLLs Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference ACH ACH001 US BANK 02/28/2021 BAUMG22021 WILLIAMS SCOTSMAN RPO-Hazelnut Park-J 582.00 BAUMG22021 MNGFOA Membership 70.00 BEEBT22021 MENARDS BLAINE-Perry Park Supplies 71.13 CHRIM22021 CHETS SHOES-Supplies 11.83 CHRIM22021 RED WING SHOES-Clothing Allowance 87.26 CHRIM22021 CHETS SHOES-Clothing Allowance 76.24 FRIDJ22021 AMZN MKTP US*V39GAOQE3-Supplies 22.98 FRIDJ22021 AMERICAN PUBLIC WORKS-Training Materi 110.10 FRIDJ22021 AMZN MKTP US*C29PS3GE3-Camera#8543] 69.99 FRIDJ22021 THE HOME DEPOT 2808-Table Saw 375.26 FRIDJ22021 CARHARTT-Clothing Allowance 119.97 FRIDJ22021 SHERWIN WILLIAMS-Perry Park Painting Sul 198.30 FRIDJ22021 U OF M CONTLEARNING-Training 145.00 FRIDJ22021 THE HOME DEPOT 2828-Supplies 435.12 FRIDJ22021 AMZN MKTP US*5G7DJ5D43-Phone Cases 41.38 FRIDJ22021 THE UPS STORE#2111-Mailing 40.27 GEBAM22021 THE HOME DEPOT-Perry Park Supplies 71.47 GEBAM22021 RED WING SHOES-Clothing Allowance 8.24 HANSJ22021 2021 RCLLG Membership Renewal 550.00 HANSJ22021 SECRETARY OF STATE-Notary Renewal 120.00 HANSJ22021 THE STAR TRIBUNE Subscription 55.77 MEKAT22021 APPLE.COM/BILL-ICloud Storage 0.99 MIKAT22021 FLEET FARM 3100-Parts 91.00 MEKAT22021 MENARDS BLAINE-Supplies 21.81 MEK AT22021 CARHARTT-Safety Jackets 299.98 MEK AT22021 POLLUTION CONTROL AGENCY-Training 23.00 MIKAT22021 CARHARTT-Safety Jackets 479.97 MROSM22021 SQ*TECH DUMP-Christmas Light Recycling 31.60 MROSM22021 SQ*TECH DUMP-Christmas Light Recycling 101.00 MROSM22021 SQ*TECH DUMP-Christmas Light Recycling 54.00 MROSM22021 SENSIBLE LAND USE COALITI-Training 20.00 MROSM22021 SQ*TECH DUMP-Christmas Light Recycling -29.80 MROSM22021 SQ*TECH DUMP-Christmas Light Recycling 16.80 WARDR22021 INTL CODE COUNCIL-Training Registration 100.00 WARDR22021 INTL CODE COUNCIL-Training Registration 320.00 WARDR22021 INTL CODE COUNCIL-Training Registration 200.00 Total for this ACH Check for Vendor ACH001: 4,992.66 ACH ACH002 AFLAC 02/28/2021 497175 Insurance Premiums-Feb 2021 45.52 Total for this ACH Check for Vendor ACH002: 45.52 ACH ACH003 PITNEY BOWES INC 02/28/2021 1242021 Jan Postage-fee 19.99 1242021 Dec Postage-Newsletter 739.37 AP Checks by Date-Detail by Check Date(3/15/2021 3:22 PM) Page 1 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for this ACH Check for Vendor ACH003: 759.36 ACH ACH005 MINNESOTA REVENUE-SALES&USE 02/28/2021 012021 January Sales/Use Tax -0.60 012021 January Sales/Use Tax 11,451.60 Total for this ACH Check for Vendor ACH005: 11,451.00 Total for 2/28/2021: 17,248.54 ACH 0192 GRAINGER INC 03/05/2021 9813828457 Supplies 77.04 9819340192 Supplies 12.79 9819340200 Charger and Supplies 304.61 9819340218 Supplies 84.18 Total for this ACH Check for Vendor 0192: 478.62 ACH 0327 STAPLES INC 03/05/2021 3469452788 Supplies 38.37 3469452789 Supplies 15.58 3469452790 Supplies 9.78 3469452790 Supplies 51.18 3469452791 Supplies 5.29 Total for this ACH Check for Vendor 0327: 120.20 ACH 0382 ICMA RETIREMENT TRUST- 106944 03/05/2021 PR 21-05 PR Batch 00101.03.2021 ICMA Employee Perce PR Batch 00101.03.2021 ICM 354.90 PR 21-05 PR Batch 00101.03.2021 ICMA Employer Perce PR Batch 00101.03.2021 ICM 409.50 Total for this ACH Check for Vendor 0382: 764.40 ACH 0387 ICMA RETIREMENT TRUST 9302482 03/05/2021 PR 21-05 PR Batch 00101.03.2021 ICMA Employee Perce PR Batch 00101.03.2021 ICM 241.90 PR 21-05 PR Batch 00101.03.2021 ICMA Employee Dedu PR Batch 00101.03.2021 ICM 1,811.54 Total for this ACH Check for Vendor 0387: 2,053.44 ACH 0761 ELECTRIC PUMP INC 03/05/2021 0070344-IN Repair LS#11 567.15 Total for this ACH Check for Vendor 0761: 567.15 ACH 0940 ZEE MEDICAL SERVICES INC 03/05/2021 54053266 First Aid Supplies 369.70 Total for this ACH Check for Vendor 0940: 369.70 ACH 10343 TIM BEEBE 03/05/2021 3012021 Mileage Reimbursement 2/16-2/18 92.58 3012021 Expense Reimbursement 80.18 Total for this ACH Check for Vendor 10343: 172.76 ACH 10365 JENNIFER SHULL 03/05/2021 3012021 Mileage Reimbursement 2/4-2/26 7.48 3012021 Expense Reimbursement 4.15 AP Checks by Date-Detail by Check Date(3/15/2021 3:22 PM) Page 2 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for this ACH Check for Vendor 10365: 11.63 ACH 1115 WSB&ASSOCIATES INC 03/05/2021 R-0 1 745 1-000-1 ESRI Cloud-EA Migration-January 1,622.00 R-017496-000-1 2021 DataLink-Janaury 3,600.00 Total for this ACH Check for Vendor 1115: 5,222.00 ACH 1363 WATER CONSERVATION SERVICES IN( 03/05/2021 11109 Leak Locate-February 8 304.50 Total for this ACH Check for Vendor 1363: 304.50 ACH 4889 COMM[JNITYFOOTWORKS 03/05/2021 03032021 March Foot Care 224.00 Total for this ACH Check for Vendor 4889: 224.00 ACH 5180 THE TESSMAN COMPANY LLC 03/05/2021 S328366-IN Supplies-Ice Melt 467.50 Total for this ACH Check for Vendor 5180: 467.50 ACH 5665 METERING&TECHNOLOGY SOLUTIC 03/05/2021 18869 Meters-Brausen Auto 1,317.82 Total for this ACH Check for Vendor 5665: 1,317.82 ACH 6077 CIVICPLUS 03/05/2021 209002 Annual Fee 3/2021-2/2020-Website 7,122.44 Total for this ACH Check for Vendor 6077: 7,122.44 ACH 6987 CITIES DIGITAL INC 03/05/2021 51013 Document Scanning 742.00 Total for this ACH Check for Vendor 6987: 742.00 ACH 7025 ON SITE COMPANIES-OSSTC INC 03/05/2021 1082197 Restrooms 2/20-3/19 344.00 Total for this ACH Check for Vendor 7025: 344.00 ACH TOII TOKLE INSPECTIONS INC 03/05/2021 3012021 February Inspections 2,537.60 Total for this ACH Check for Vendor TOIL 2,537.60 49943 0131 BEISSWENGERS DO IT BEST 03/05/2021 410341 Supplies 2.19 Total for Check Number 49943: 2.19 49944 1018 BETHEL UNIVERSITY 03/05/2021 GE 20 1 9-003 89 Escrow Refund:GE 20 1 9-003 89,3900 Bethel D_ -242.92 GE 2019-00389 Escrow Refund:GE 2019-00389,3900 Bethel D 2,864.90 Total for Check Number 49944: 2,621.98 49945 CPF 1 CENTRAL PENSION FUND 03/05/2021 184503.0221 February Pension 1,228.80 AP Checks by Date-Detail by Check Date(3/15/2021 3:22 PM) Page 3 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for Check Number 49945: 1,228.80 49946 0176 FRATTALLONES HARDWARE INC 03/05/2021 091511/A Supplies 14.98 091600/A Supplies 6.36 Total for Check Number 49946: 21.34 49947 0454 LEAGUE OF MN HUMAN RIGHTS COX 03/05/2021 2129 2021 Dues 100.00 Total for Check Number 49947: 100.00 49948 10362 MARCO TECHNOLOGIES LLC 03/05/2021 INV8473650 Copier Usage 2/25-3/24 77.18 INV8473650 Copier Usage 2/25-3/24 13.62 Total for Check Number 49948: 90.80 49949 0600 NCPERS GROUP LIFE INS 03/05/2021 315800032021 March Insurance 64.00 Total for Check Number 49949: 64.00 49950 0282 REPUBLIC SERVICES 9899 03/05/2021 0899-003682342 February Recycling 8,109.61 0899-003686665 PW Waste-February 162.36 Total for Check Number 49950: 8,271.97 Total for 3/5/2021: 35,220.84 ACH 0192 GRAINGER INC 03/12/2021 9822024064 Supplies 37.96 9822024072 Air Gun 29.72 9822024080 Supplies 63.19 9824427620 Supplies 50.46 Total for this ACH Check for Vendor 0192: 181.33 ACH 0220 MINNESOTA DEPARTMENT OF LABOF 03/12/2021 ALR0119144X Annual Elevator Inspection 100.00 Total for this ACH Check for Vendor 0220: 100.00 ACH 0243 METROPOLITAN COUNCIL-WASTE W7 03/12/2021 1121113 April Wastewater 70,596.57 Total for this ACH Check for Vendor 0243: 70,596.57 ACH 0285 XCEL ENERGY 03/12/2021 721879122 1/17/21-2/16/21 1,020.91 721879122 1/17/21-2/16/21 1,488.48 721879122 1/17/21-2/16/21 228.51 721879122 1/17/21-2/16/21 56.27 721879122 1/17/21-2/16/21 -1,418.30 721879122 1/17/21-2/16/21 1,935.36 721879122 1/17/21-2/16/21 2,682.20 AP Checks by Date-Detail by Check Date(3/15/2021 3:22 PM) Page 4 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for this ACH Check for Vendor 0285: 5,993.43 ACH 0319 CITY OFROSEVILLE 03/12/2021 0229913 IT Support-March 6,803.72 0229956 Netmotion License 37.99 Total for this ACH Check for Vendor 0319: 6,841.71 ACH 0320 HEALTH PARTNERS INC 03/12/2021 103486359 April Dental 826.57 Total for this ACH Check for Vendor 0320: 826.57 ACH 0327 STAPLES INC 03/12/2021 3469908781 Supplies 28.06 3469908782 Supplies 43.87 3469908783 Supplies 10.99 Total for this ACH Check for Vendor 0327: 82.92 ACH 0922 NORTH SUBURBANACCESS CORPOR, 03/12/2021 2021-001 Production Services-January 1,020.25 Total for this ACH Check for Vendor 0922: 1,020.25 ACH 10343 TIM BEEBE 03/12/2021 3082021 Clothing Allowance 173.06 Total for this ACH Check for Vendor 10343: 173.06 ACH 10363 MINUTE MAKER SECRETARIAL 03/12/2021 M1231 February Meeting Minutes 421.00 Total for this ACH Check for Vendor 10363: 421.00 ACH 1125 BOLTON&MENK INC 03/12/2021 0265350 Lift StationlO Rehab 8,505.00 Total for this ACH Check for Vendor 1125: 8,505.00 ACH 1223 ADAM'S PEST CONTROL-MAIN 03/12/2021 3260928 March Pest Control 71.59 Total for this ACH Check for Vendor 1223: 71.59 ACH 1330 MN CLN SERVICES INC 03/12/2021 0321NN0I February Janitorial Service 2,005.58 Total for this ACH Check for Vendor 1330: 2,005.58 ACH 4445 PIONEER RIM AND WHEEL CO 03/12/2021 OICC4454 Supplies 170.54 Total for this ACH Check for Vendor 4445: 170.54 ACH 5518 KORTERRAINC 03/12/2021 20803 Annual Service Fee 1/30-21-1/29/22 1,600.00 Total for this ACH Check for Vendor 5518: 1,600.00 ACH 5665 METERING&TECHNOLOGY SOLUTI( 03/12/2021 18936 Meters-Brausen 1,038.00 AP Checks by Date-Detail by Check Date(3/15/2021 3:22 PM) Page 5 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for this ACH Check for Vendor 5665: 1,038.00 ACH 7501 KELLY&LEMMONS PA 03/12/2021 55316 February Prosecution 3,160.22 Total for this ACH Check for Vendor 7501: 3,160.22 ACH JOHC JOHNSON CONTROLS INC 03/12/2021 1-101473434876 Service to Au Handling Unit 402.20 1-101484790197 Service-Sensor and Security System 602.00 1-101555452047 Service to Door Alarm 341.00 Total for this ACH Check for Vendor JOHC: 1,345.20 49951 10453 AIR EXPRESS INC 03/12/2021 HVAC Pay 3 HVAC Project Pmt 3 141,800.00 HVAC Pay 3 HVAC Project Pmt 3 -7,090.00 Total for Check Number 49951: 134,710.00 49952 7804 BARTON SAND&GRAVEL CO 03/12/2021 210228 Select Granular Sand 1,230.57 Total for Check Number 49952: 1,230.57 49953 0131 BEISSWENGERS DO IT BEST 03/12/2021 411495 Painting Supplies 47.03 Total for Check Number 49953: 47.03 49954 1033 COMCAST 03/12/2021 101030.0321 Service 3/3-4/2 108.35 98681.0321 Service 3/5-4/4 109.71 Total for Check Number 49954: 218.06 49955 10218 FIR GREEN INC 03/12/2021 141911 RRA-February 2,110.75 Total for Check Number 49955: 2,110.75 49956 0447 I.U.O.E LOCAL 49 BENEFIT FUND-INSI 03/12/2021 BP3.0421 April Insurance 10,600.00 N134.0421 April Insurance 1,527.00 Total for Check Number 49956: 12,127.00 49957 0390 INT'L UNION OPERATING ENGINEERS 03/12/2021 1200.0321 March Dues 280.00 Total for Check Number 49957: 280.00 49958 10448 MARCO TECHNOLOGIES LLC 03/12/2021 437391816 Contract 2/25-3/25 35.36 437391816 Contract 2/25-3/25 200.35 Total for Check Number 49958: 235.71 49959 0257 MINNESOTA DEPT OF HEALTH 03/12/2021 2022021 Ql 2021 Water Connection 6,422.00 AP Checks by Date-Detail by Check Date(3/15/2021 3:22 PM) Page 6 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for Check Number 49959: 6,422.00 49960 10286 MINNESOTA OCCUPATIONAL HEALTF 03/12/2021 362107 Drug Screen 102.00 Total for Check Number 49960: 102.00 49961 10271 MN PEIP 03/12/2021 1066861 April Health Insurance 8,483.62 Total for Check Number 49961: 8,483.62 49962 1208 PREMIUM WATERS INC 03/12/2021 610207-02-21 February Water 15.99 Total for Check Number 49962: 15.99 49963 3100 PROVIDENT LIFE AND ACCIDENT INS 03/12/2021 E0471136.0221 February Insurance 39.02 Total for Check Number 49963: 39.02 49964 10373 QUADIENT FINANCE USA INC 03/12/2021 6418.0221 Postage 1,000.00 Total for Check Number 49964: 1,000.00 49965 0811 RAMSEY COUNTY 03/12/2021 EMCOM-009100 Fleet Support-February 24.96 EMCOM-009137 CAD-February 544.99 EMCOM-009153 Dispatch-February 3,978.60 FLEET-000620 Service&Parts-January 6,390.00 FLEET-000620 Service&Parts-January 3,651.46 FLEET-000621 Fuel-February 2,517.31 SHRFL-001957 Law Enforcement-March 115,686.34 Total for Check Number 49965: 132,793.66 49966 10459 JENNIFER SPALDING 03/12/2021 UB#12261 Refund Reissue UB Refund 132.48 Total for Check Number 49966: 132.48 49967 10354 ST.PAUL PIONEER PRESS 03/12/2021 221572589 Ad for Bid-Hamline/Shorewood 109.35 221572589 Ad for Bid-2021 PMP 207.00 221572589 Ad for Bid-Hamline/Shorewood 109.35 Total for Check Number 49967: 425.70 Total for 3/12/2021: 404,506.56 Report Total(64 checks): 456,975.94 AP Checks by Date-Detail by Check Date(3/15/2021 3:22 PM) Page 7 CONSENT ITEM—7B ,- iRZEN HILLS MEMORANDUM DATE: March 22, 2021 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, City Clerk SUBJECT: City Administrator Three Year Performance Evaluation Budgeted Amount: Actual Amount: Funding Source: Council Should Consider Motions to approve, table, or deny the following: • Step increase (from Grade 22/Step 8 to Grade 22/Step 9) for City Administrator Dave Perrault effective January 1, 2021. All items need a simple majority for action unless otherwise noted. Background State Statute allows the City Council to meet in a closed session to conduct the City Administrator's performance evaluation but formal approval of the results at an open City Council meeting is required. Discussion The City Council met in a closed session on March 8, 2021, with Lisa Sorensen of Sorensen Consulting for the purpose of conducting the three-year performance evaluation of City Administrator Dave Perrault. The evaluation concluded with the determination that City Administrator Perrault is meeting expectations satisfactorily. As a result, it is recommended that the City Council direct the City's payroll staff to provide a one-step increase per the terms of City Administrator Perrault's contract. Budget Impact N/A Attachments N/A Page 1 of 1 CONSENT ITEM—7C ,fi` DEN HILLS MEMORANDUM DATE: March 22, 2021 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, Interim Public Works Director SUBJECT: 2021 Street Maintenance Program Budgeted Amount: Actual Amount: Funding Source: $250,000 $ 89,039.10 Street Maintenance Fund Council Should Consider Motions to approve, table, or deny the following: • Resolution 2021-015, recommending that the City of Coon Rapids Award a Contract for the 2021 Street Maintenance Program. All items need a simple majority for action unless otherwise noted. Background/Discussion In 2005, a Joint Powers Agreement(JPA)for Traffic Markings, Street Sweeping, Crack Sealing, Screening, and Seal Coating was executed by the cities of Coon Rapids, Andover, Brooklyn Center, Columbia Heights, and Fridley. Since 2005, six additional cities have joined the joint powers agreement(Ham Lake, East Bethel, Anoka, Mahtomedi, Circle Pines and Mounds View). On December 11, 2017, the City Council authorized an amendment to the JPA to include the City of Arden Hills. The City of Coon Rapids solicited bids in February 2021 for sealcoating,pavement markings, crack sealing and fog sealing on behalf of the member cities. Bids were opened on March 12, 2021 and summarized in the bid tabulation provided in Attachment A. The program costs for Arden Hills is summarized on Attachment B based on estimated quantities provided to the City Page 1 of 2 of Coon Rapids in January 2021. A map depicting the locations of proposed work in Arden Hills for 2021 is provided in Attachment C. Staff has reviewed the bid prices and recommends that the City proceed with the work. Under the terms of the Joint Powers Agreement, the City is required to provide a letter of concurrence to Coon Rapids if the City intends to participate in the program this year. A resolution recommending award of the contract is provided as Attachment D. Budget Impact The 2021 Operating Budget includes funding in the amount of$250,000 for the proposed work under the 2021 Street Maintenance Program and other annual costs related to resurfacing streets (such as, our internally led paving project). Attachment B includes the estimated contract cost in the amount of$77,239.10,plus estimated expenses for engineering and administration ($4,000) and contingency for quantity variations ($7,800) resulting in a total estimated project cost of $89,039.10 Attachments Attachment A: Bid Tabulation Attachment B: Arden Hills Program Costs Attachment C: Seal Coat Map Attachment D: Resolution 2021-015 Page 2 of 2 ................ .............. .............. .................... m Millill ATTACHMENT 6 2020 STREET MAINTENANCE PROGRAM CITY OF ARDEN HILLS BID SUMMARY DESCRIPTION BID UNIT QUANTIT UNITS TOTAL COST PRICE AGG - F&I FA- 1 1/8" (1) $1.18 44,630 SY $52,663.53 OIL - F&I CRS-2P (POLYMER MOD) (1) $0.28 12,496 GAL $ 3,499.00 CRACK SEAL - F&I STREET R&S (2) $0.44 11,100 LF $ 4,884.00 CRACK SEAL - F&I STREET B&G (2) $0.39 17,701 LF $ 6,903.39 CRACK SEAL - F&I TRAIL B&G (2) $0.39 3,000 LF $ 1,170.00 F&I STREET FOG SEAL CUL-DE-SAC (3) $4.77 1,143 GAL $ 5,451.58 F&I TRAIL FOG SEAL (3)1 $3.12 855 GAL $ 2,667.60 Additional Items Engineering &Admin (5%) $ 4,000.00 Contingency for Quantities (10%) $ 7,800.00 TOTAL ESTIMATED PROJECT COSTS $ 89,039.10 (1) Pearson Bros Inc. (2) Northwest Asphalt & Maintenance (3) Allied Blacktop Company 3 Attachment C ,,00 lil 3 Sun Fish ,rrz„ a Lake a Q �O — o = KAR!`uKE 6 �I 4 R I I Round �l g Lake Nry� �� �� R,'1 �? amet[xo Xil(s Pnnk 3 �EN Cror � Pnnkg N wE � AVE Fog and Crack Seal Path x Fimn1 scw as Pnnk Fog Seal Cul-de-sac Seal Coat I Crack Seal ays3 E a 1111111111 5 > � d� Regim,nlPmk Prznk y2 y Valentine 'I Lake i I Zmm Sdnnidr Regio„nl Przrk W F pJE P Charles LMP� 9y Prrr,�Pnrk _ Onks q$9¢ i %egmr,rz(Prznk NPB� i„dr,�eoux�v xoaoE N PN ryNA P III ;III H NEB i � OSJP E = SJP a —� Lake nr Johanna Pr��rr Pmk Hn:rL,rir u Pnnk � Pnrk 0 w ✓Nnrsl,rz Ew�R �I Lake �NaEE Josephine o -------- N 2021 Seal Coat EN HILLS 0 1,000 I Feet Attachment D '!Tt -ARDEE.N MLLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2021-015 A RESOLUTION RECOMMENDING THE CITY OF COON RAPIDS AWARD THE 2021 STREET MAINTENANCE PROGRAM WHEREAS, the City of Arden Hills participates in a joint powers agreement with the North Metro Regional Street Maintenance Consortium for street maintenance services; and WHEREAS, the City of Coon Rapids solicited bids for the 2021 Street Maintenance Program based on work quantities requested by members of said joint powers agreement; and WHEREAS, the City of Coon Rapids opened bids for the 2021 Street Maintenance Program on March 12, 2021 and provided a bid tabulation to members of said joint powers agreement for consideration prior to awarding contracts. THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS, MINNESOTA: 1. The Mayor and City Council recommend that the City of Coon Rapids award the 2021 Street Maintenance Program contracts to the low responsible bidders as outlined in the joint powers agreement and summary of bids. 2. The awarded contract includes quantities for seal coating, crack sealing and fog sealing as previously submitted by the City of Arden Hills. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 22ND DAY OF MARCH,2021. David Grant,Mayor ATTEST: Julie Hanson, City Clerk CONSENT ITEM—7D ,fi` DEN HILLS MEMORANDUM DATE: March 22, 2021 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, Interim Public Works Director SUBJECT: 2021 PMP - Materials Testing Budgeted Amount: Actual Amount: Funding Source: $40,000 $ 34,888.00 2021 PMP Overhead Costs (Included in project overhead costs) Council Should Consider Motions to approve, table, or deny the following: • Proposal for Construction Materials Testing Services with Braun Intertec for the 2021 PMP Street&Utility Improvements All items need a simple majority for action unless otherwise noted Back2round/Discussion As part of the 2021 PMP Street&Utility Project, materials testing is required to ensure the quality of work meets the specifications outlined with this project. The project includes elements such as pavement subgrade preparation, select granular embankment placement, aggregate base placement, new concrete curb and gutter, sidewalk, driveways, full-depth reclamation and new bituminous pavement. Improvements to the sanitary, storm, and water main utilities will also be part of this project. Testing firms use information on what elements and at what quantity are involved with a project to determine a Schedule of Materials Control which then tells you the frequency of testing needed. Page 1 of 2 Staff solicited proposals from Braun Intertec and American Engineering Testing as shown in the following table: FIRM TOTAL Braun Intertec $34,888.00 American Engineering $40,154.50 Testing Staff has reviewed the proposals and recommends approving materials testing services with Braun Intertec(Attachment A). Budget Impact Funding for the materials testing is included in the overhead identified in the project budget for $40,000. Attachments Attachment A: Braun Intertec Testing Proposal Page 2 of 2 Braun Int Attachment A B RAU N 11001 Hamps ire AvenueFax: NTERTE C Minneapolis,MN 55438 Web: braunintertec.com The Science You Build On. March 11, 2021 Proposal QTB134946 Mr. David Swearingen City of Arden Hills 1425 Paul Kirkwold Drive Arden Hills, MN 55112 Re: Proposal for Construction Materials Testing Services Arden Hills 2021 PMP Street & Utility Improvements City Project No. PW-21-0100 Arden Hills, Minnesota Dear Mr. Swearingen: Braun Intertec Corporation is pleased to submit this proposal to provide construction materials testing services for the Arden Hills 2021 PMP Street & Utility Improvements Project in Arden Hills, Minnesota. Since our inception in 1957, we have grown into one of the largest employee owned engineering firms in the nation. With more than 1,000 employee owners, retaining our firm gives you access to a diverse range of services and professionals you can consult with if the unforeseen occurs. The size of our company also allows us to respond quickly when schedule constraints occur. Our White Bear Lake office is located within 15 miles of the site, minimizing travel times and trip expenses.This proximity also provides the opportunity to quickly mobilize to the site when unforeseen needs arise. Our Understanding of Project This project will include pavement subgrade preparation, select granular embankment placement, aggregate base placement, new concrete curb and gutter, sidewalk, and driveways along with a new bituminous pavement in the Hazelnut Park Neighborhood in Arden Hills, Minnesota. Improvements to the sanitary, storm, and water main utilities will also be part of this project. This project will also include full depth reclamation, as well as reinstallation of block and wood timber retaining walls. Available Project Information This proposal was prepared using the following documents and information. ■ Project plans and specifications prepared by Bolton & Menk, Inc. dated January 19, 2021. ■ Discussions with Nick Amatuccio of Bolton and Menk, Inc. about materials testing rates for project. City of Arden Hills Proposal QTB134946 March 11, 2021 Page 2 Scope of Services Services are performed under the direction of a licensed professional engineer. Testing services will be performed on an on-call, as-needed basis as requested and scheduled by you or your on-site project representative. After reviewing available information to determine compliance with project plans and/or specifications and other design or construction documents, our scope of services for the project will be limited to the tasks defined below. Soil Related Services ■ Measure the in-place dry density, moisture content and relative compaction of fill placed for pavement support and of utility backfill for compliance with the project documents. This task includes performing laboratory Proctor tests to provide maximum dry densities from which the relative compaction of fill can be determined, as well as the use of a nuclear density gauge to measure in-place dry densities and moisture contents. ■ Sample and test CL-5 aggregate base, select granular borrow, full depth reclamation and stabilizing aggregate materials for compliance with the project documents.This task includes laboratory gradation testing of materials. ■ Perform MnDOT dynamic cone penetrometer(DCP) tests on CL-5 aggregate base material. Concrete Related Services ■ Sample and test fresh concrete associated with pavement and/or curb-and-gutter for compliance with the project documents, and cast test cylinders for laboratory compressive strength testing. We assume that we will be able to appropriately dispose of excess concrete (and associated wash water) on site at no additional cost to us. ■ Measure and report the compressive strength of the concrete test cylinders for compliance with the project documents. A set of three cylinders will be tested at 28 days for each set cast. If field cure cylinders are requested, each additional cylinder will be charged at the unit price listed in our cost estimate. Bituminous Related Services ■ Sample and test bituminous pavement materials for compliance with the project documents. This task includes Rice specific gravity, Gyratory density, fine aggregate angularity, percent crushed, asphalt content and extracted aggregate gradation tests of the bituminous. ■ Obtain cores and measure the thickness and density of the compacted bituminous pavement by the core method for compliance with the project documents. We assume the bituminous contractor will cut the cores and the full-time inspection staff will mark the core locations and provide the cores to Braun Intertec. Consulting, Project Communication and Reporting Services ■ Project management, including scheduling of our field personnel. BRAUN INTERTEC City of Arden Hills Proposal QTB134946 March 11, 2021 Page 3 ■ Review test reports, and communicating with you and the parties you may designate such as the project contractor(s), and other project team members, as needed. ■ Transmit test results to the project team on a weekly basis. Basis of Scope of Work The costs associated with the proposed scope of services were estimated using the following assumptions. If the construction schedule is modified or the contractor completes the various phases of the project at different frequencies or durations than shown in this proposal, we may need to adjust the overall cost accordingly. The scope of work and number of trips required to perform these services are as shown in the attached table. Notable assumptions in developing our estimate include: ■ We assume compaction testing will be performed using the nuclear density method on subgrade preparation, select granular embankment and utility trench backfill; a minimum of three tests will be conducted each trip with twelve trips assumed for utility trench backfill; a minimum of five tests will be conducted each trip with six trips assumed for subgrade preparation; a minimum of five tests will be conducted each trip with six trips assumed for select granular embankment. ■ We assume compaction testing on aggregate base material will be performed using the Dynamic Cone Penetration (DCP) method; a minimum of six tests will be conducted each trip with four trips assumed. ■ We assume sixteen sets of concrete tests will be required to complete the project. ■ We assume the rebar observations before concrete placements will be completed by the project representative's construction oversight manager. ■ We assume your full-time on-site construction observer will observe the test rolling for this project. ■ We assume bituminous paving will be completed in six days for this project. ■ We assume the project engineer of record will review and approve contractor's quality control submittals and test results. ■ You, or others you may designate, will provide us with current and approved plans and specifications for the project. Modification to these plans must also be sent to us so we can review their incorporation into the work. ■ We will require a minimum of 24 hours' notice for scheduling inspections for a specific time. Shorter than 24 hours' notice may impact our ability to perform the requested services, and the associated impacts will be the responsibility of others. BRAUN INTERTEC City of Arden Hills Proposal QTB134946 March 11, 2021 Page 4 If the work is completed at different rates than described above,this proposal should be revised. If the pace of construction is different than described above, this proposal should be revised. Cost and Invoicing We will furnish the services described herein for an estimated fee of$34,888. Our estimated costs are based on industry averages for construction production. Depending on the contractor's performance, our costs may be significantly reduced or slightly higher than estimated. A tabulation showing our estimated hourly and/or unit rates associated with our proposed scope of services is also attached. The actual cost of our services will be based on the actual units or hours expended to meet the requirements of the project documents. This cost estimate was developed with the understanding that the scope of services defined herein will be required and requested during our normal work hours of 6:00 a.m.to 4:00 p.m., Monday through Friday. Services that we are asked to provide to meet the project requirements or the contractor's construction schedule outside our normal business hours will be invoiced using an overtime rate factor. The factor for services provided outside our normal work hours or on Saturday will be 1.25 times the listed hourly rate for the service provided. The factor for services provided on Sunday or legal holidays will be 1.5 times the listed hourly rate for the service provided. We have not included premiums for overtime in our cost estimate; however, we recommend that allowances and contingencies be made for overtime charges based on conversations with the contractor. You will be billed only for services provided on a time and materials basis. Because our services are directly controlled by the schedule and performance of others,the actual cost may vary from our estimate. It is difficult to project all of the services and the quantity of services that may be required for any project. If services are required that are not discussed above, we will provide them at the rates shown in the attached table or, if not shown, at our current Schedule of Charges. We will invoice you on a monthly basis. General Remarks We will be happy to meet with you to discuss our proposed scope of services further and clarify the various scope components. We appreciate the opportunity to present this proposal to you. After reviewing this proposal, please sign and return one copy to our office as notification of acceptance and authorization to proceed. If anything in this proposal is not consistent with your requirements, please let us know immediately. Braun Intertec will not release any written reports until we have received a signed agreement. Also, ordering services from Braun Intertec constitutes acceptance of the terms of this proposal including the attached General Conditions. The proposed fee is based on the scope of services described and the assumption that our services will be authorized within 30 days and that others will not delay us beyond our proposed schedule. BRAUN INTERTEC City of Arden Hills Proposal QTB134946 March 11, 2021 Page 5 We include the Braun Intertec General Conditions, which provide additional terms and are a part of our agreement. To have questions answered or schedule a time to meet and discuss our approach to this project further, please contact Colin Keane at 612.704.2674 (ckeane@braunintertec.com) or Andrew Valerius at 952.995.2242 (avalerius@braunintertec.com). Sincerely, BRAUN INT RTEC CORPORATION o in M. Keane Staff Engineer Andrew M. Valerius Account Leader, Senior Project Manager Charles M. Cadenhead,Jr., PE Vice President, Principal Engineer Attachments: Cost Estimate Table General Conditions—CMT(1/1/18) c: Mr. Nick Amatuccio; Bolton & Menk, Inc. The proposal is accepted. We will reimburse you in accordance with this agreement, and you are authorized to proceed: Authorizer's Firm Authorizer's Signature Authorizer's Name (please print or type) Authorizer's Title Date BRAUN INTERTEC BRAU N Project Proposal I N T E RT E C QT B 134946 The science You Build On. City of Arden Hills 2021 PMP St. & Utility Impts. PW-21-0100 Client: Work Site Address: Service Description: City of Arden Hills Prior Ave N,Jerrold Ave, Edgewater Ave,Glenpaul Construction Materials Testing David Swearingen Ave 1425 Paul Kirkwold Dr Arden Hills, MN Arden Hills,MN 55112 (651)633-5676 Description Quantity Units Unit Price Extension Phase 1 Construction Materials Testing Activity 1.1 Soil Testing $17,460.00 Compaction Testing-Nuclear 60.00 Hour 82.00 $4,920.00 Work Activity Detail Qty Units Hrs/Unit Extension Select Granular Borrow/Embankment 6.00 Trips 2.50 15.00 Subgrade Preparation 6.00 Trips 2.50 15.00 Sanitary Sewer Backfill 2.00 Trips 2.50 5.00 Watermain Backfill 7.00 Trips 2.50 17.50 Storm Sewer Backfill 3.00 Trips 2.50 7.50 1308 Nuclear moisture-density meter charge,per hour 60.00 Each 24.00 $1,440.00 1861 CMT Trip Charge 41.00 Each 19.00 $779.00 217 Compaction Testing-DCP's 18.00 Hour 82.00 $1,476.00 Work Activity Detail Qty Units Hrs/Unit Extension CL-5 Aggregate Base 6.00 Trips 3.00 18.00 1530AG Asphalt Content of Aggregate Base,per sample 2.00 Each 150.00 $300.00 209 Sample pick-up 16.50 Hour 82.00 $1,353.00 Work Activity Detail Qty Units Hrs/Unit Extension Select Granular Borrow/Embankment 4.00 Trips 1.50 6.00 CL-5 Aggregate Base 4.00 Trips 1.50 6.00 Full Depth Reclamation 2.00 Trips 1.50 3.00 Stabilizing Aggregate 1.00 Trips 1.50 1.50 1162 Sieve Analysis with 200 wash,per sample 42.00 Each 136.00 $5,712.00 Work Activity Detail Qty Units Hrs/Unit Extension Select Granular Embankment 22.00 Each 1.00 22.00 CL-5 Aggregate Base 16.00 Each 1.00 16.00 Full Depth Reclamation 3.00 Each 1.00 3.00 Stabilizing Aggregate 1.00 Each 1.00 1.00 Moisture Density Relationship(Proctor) 8.00 Each 185.00 $1,480.00 Activity 1.2 Concrete Testing $5,880.00 Concrete Testing 40.00 Hour 82.00 $3,280.00 Work Activity Detail Qty Units Hrs/Unit Extension Curb&Gutter 7.00 Trips 2.50 17.50 Sidewalk, Ped Ramps&Driveways 8.00 Trips 2.50 20.00 Sign Posts 1.00 Trips 2.50 2.50 CMT Trip Charge 24.00 Each 19.00 $456.00 Compressive strength of concrete cylinders,per specimen 48.00 Each 31.00 $1,488.00 Work Activity Detail Qty Units Hrs/Unit Extension Curb&Gutter 7.00 Sets 3.00 21.00 Sign Posts 1.00 Sets 3.00 3.00 Sidewalk, Ped Ramps&Driveways 8.00 Sets 3.00 24.00 03/11/2021 08:35 AM Page 1 of 2 BRAU N Project Proposal I N T E RT E C QT B 134946 The science You Build On. City of Arden Hills 2021 PMP St. & Utility Impts. PW-21-0100 278 Concrete Cylinder Pick up 8.00 Hour 82.00 $656.00 Work Activity Detail Qty Units Hrs/Unit Extension Cylinder Pickup 8.00 Trips 1.00 8.00 Activity 1.3 Pavement Testing $7,158.00 2689 MnDOT Bituminous Verification,per sample 6.00 Each 679.00 $4,074.00 209 Sample pick-up 12.00 Hour 82.00 $984.00 Work Activity Detail Qty Units Hrs/Unit Extension Mixture Sampling 6.00 Trips 1.00 6.00 Mark and Observe Cores 6.00 Trips 1.00 6.00 1861 CMT Trip Charge 12.00 Each 19.00 $228.00 1542 Thickness and Density of Bituminous Core 36.00 Each 52.00 $1,872.00 Activity 1.4 Project Management $4,390.00 226 Project Manager 20.00 Hour 160.00 $3,200.00 228 Senior Project Manager 2.00 Hour 185.00 $370.00 238 Project Assistant 10.00 Hour 82.00 $820.00 Phase 1 Total: $34,888.00 Proposal Total: $34,888.00 03/11/2021 08:35 AM Page 2 of 2 BRAUN General Conditions INTERTEC Construction Material Testing and Special Inspections Section 1:Agreement further that site conditions may vary over distance costs and agree to pay for those services at the 1.1 Our agreement with you consists of these or change overtime. rates listed in our cost estimate. General Conditions and the accompanying written proposal or authorization("Agreement').This 2.4 Our duties do not include supervising or 3.6 You agree to include us as an indemnified Agreement is the entire agreement between you directing your representatives or contractors or party in your contracts,if any,for work by others and us.It supersedes prior agreements.It may be commenting on,overseeing,or providing the on the project,protecting us to the same degree modified only in a writing signed by us,making means and methods of their services unless as you are protected.You agree to list us as an specific reference to the provision modified. expressly set forth in this Agreement.We will not Additional Insured under your liability insurance be responsible for the failure of your contractors, policies and to require subrogation be waived 1.2 The words"you,""we,""us,"and"our" and the providing of Services will not relieve against us and that we will be added as an include officers,employees,and subcontractors. others of their responsibilities to you or to others. Additional Insured on all policies of insurance, including any policies required of your contractors 1.3 In the event you use a purchase order or 2.5 We will provide a health and safety program or subcontractors,covering any construction or other documentation to authorize our scope of for our employees,but we will not be responsible development activities to be performed on the work("Services"),any conflicting or additional for contractor,owner,project,or site health or project site. terms are not part of this Agreement.Directing us safety. to start work prior to execution of this Agreement Section 4:Reports and Records constitutes your acceptance.If,however,mutually 2.6 You will provide,at no cost to us, 4.1 Unless you request otherwise,we will acceptable terms cannot be established,we have appropriate site safety measures as to work areas provide our report(s)in an electronic format. the right to terminate this Agreement without to be observed or inspected by us.Our employees liability to you or others,and you will compensate are authorized by you to refuse to work under 4.2 Our reports,notes,calculations,and other us for fees earned and expenses incurred up to the conditions that may be unsafe. documents and our computer software and data time of termination. are instruments of our service to you,and they 2.7 Unless a fixed fee is indicated,our price is an remain our property.We hereby grant you a Section 2:Our Responsibilities estimate of our project costs and expenses based license to use the reports and related information 2.1 We will provide Services specifically on information available to us and our experience we provide only for the related project and for the described in this Agreement.You agree that we and knowledge.Such estimates are an exercise of purposes disclosed to us.You may not transfer our are not responsible for services that are not our professional judgment and are not guaranteed reports to others or use them for a purpose for expressly included in this Agreement.Unless or warranted.Actual costs may vary.You should which they were not prepared without our written otherwise agreed in writing,our findings,opinions, allow a contingency in addition to estimated costs. approval.You agree to indemnify,defend,and and recommendations will be provided to you in hold us harmless from claims,damages,losses, writing.You agree not to rely on oral findings, Section 3:Your Responsibilities and expenses,including attorney fees,arising out opinions,or recommendations without our 3.1 You will provide us with prior environmental, of such a transfer or use. written approval. geotechnical and other reports,specifications, plans,and information to which you have access 4.3 If you do not pay for Services in full as 2.2 In performing our professional services,we about the site.You agree to provide us with all agreed,we may retain work not yet delivered to will use that degree of care and skill ordinarily plans,changes in plans,and new information as to you and you agree to return to us all of our work exercised under similar circumstances by site conditions until we have completed Services. that is in your possession or under your control. reputable members of our profession practicing in the same locality.If you direct us to deviate from 3.2 You will provide access to the site.In the 4.4 Electronic data,reports,photographs, our recommended procedures,you agree to hold performance of Services some site damage is samples,and other materials provided by you or us harmless from claims,damages,and expenses normal even when due care is exercised.We will others may be discarded or returned to you,at our arising out of your direction.If during the one year use reasonable care to minimize damage to the discretion,unless within 15 days of the report date period following completion of Services it is site.We have not included the cost of restoration you give us written direction to store or transfer determined that the above standards have not of damage in the estimated charges. the materials at your expense. been met and you have promptly notified us in writing of such failure,we will perform,at our Section 5:Compensation cost,such corrective services as may be necessary, 3.3 If we notify you that radiographic or gamma P ray equipment or other nuclear testing or 5.1 You will pay for Services as stated in this within the original scope in this Agreement,to Agreement.If such payment references our remedy such deficiency.Remedies set forth in this measuring device will be used,you will be g P Y responsible for the cooperation of your employees Schedule of Charges,the invoicing will be based section constitute your sole and exclusive recourse on the most current schedule.An estimated with respect to the performance or quality of and your contractors in observing all radiation upon Services. safety standards. amount is not a firm figure.You agree to pay all sales taxes and other taxes based on your 3.4 You will notify us of any knowledge or payment of our compensation.Our performance is 2.3 We will reference our field observations and subject to credit approval and payment of any sampling to available reference points,but we will suspicion of the presence of hazardous or p g not survey,set,or check the accuracy of those dangerous materials present on any work site.If specified retainer. points unless we accept that duty in writing. we observe or suspect the presence of Locations of field observations or sampling contaminants not anticipated in this Agreement, 5.2 You will notify us of billing disputes within 15 described in our report or shown on our sketches we may terminate Services without liability to you days.You will pay undisputed portions of invoices are based on information provided by others or or to others,and you will compensate us for fees upon receipt.You agree to pay interest on unpaid estimates made by our personnel.You agree that earned and expenses incurred up to the time of balances beginning 30 days after invoice dates at such dimensions,depths,or elevations are termination. the rate of 1.5%per month,or at the maximum approximations unless specifically stated rate allowed by law. otherwise in the report.You accept the inherent 3.5 The time our field personnel spend on the risk that samples or observations may not be job site depends upon the scheduling of the work 5.3 If you direct us to invoice a third party,we representative of things not sampled or seen and we are observing or testing.You agree that any may do so,but you agree to be responsible for our changes in scheduling may result in additional compensation unless the third party is GC-CMT Page 1 of 2 creditworthy(in our sole opinion)and provides business opportunity,loss of profit or revenue, 6.7 No officer or employee acting within the written acceptance of all terms of this Agreement. loss of product or output or business scope of employment shall have individual liability interruption. for his or her acts or omissions,and you agree not 5.4 Your obligation to pay for Services under this to make a claim against individual officers or Agreement is not contingent on your ability to 6.3 You and we agree that any action in relation employees. obtain financing,governmental or regulatory to an alleged breach of our standard of care or this agency approval,permits,final adjudication of any Agreement shall be commenced within one year Section 7:General Indemnification lawsuit,your successful completion of any project, of the date of the breach or of the date of 7.1 We will indemnify and hold you harmless receipt of payment from a third party,or any substantial completion of Services,whichever is from and against demands,damages,and other event.No retainage will be withheld. earlier,without regard to the date the breach is expenses of others to the comparative extent they discovered.Any action not brought within that are caused by our negligent acts or omissions or 5.5 If you do not pay us in accordance with this one year time period shall be barred,without those negligent acts or omissions of persons for Agreement,you agree to reimburse all costs and regard to any other limitations period set forth by whom we are legally responsible.You will expenses for collection of the moneys invoiced, law or statute.We will not be liable unless you indemnify and hold us harmless from and against including but not limited to attorney fees and staff have notified us within 30 days of the date of such demands,damages,and expenses of others to the time. breach and unless you have given us an comparative extent they are caused by your opportunity to investigate and to recommend negligent acts or omissions or those negligent acts 5.6 You agree to compensate us in accordance ways of mitigating damages.You agree not to or omissions of persons for whom you are legally with our Schedule of Charges if we are asked or make a claim against us unless you have provided responsible. required to respond to legal process arising out of us at least 30 days prior to the institution of any a proceeding related to the project and as to legal proceeding against us with a written 7.2 To the extent it maybe necessary to certificate executed by an appropriately licensed indemnifyeither of us under Section 7.1,you and which we are not a party. professional specifying and certif in each and p certifying we expressly waive,in favor of the other only,any every act or omission that you contend constitutes immunity or exemption from liability that exists 5.7 If we are delayed by factors beyond our a violation of the standard of care governing our under any worker compensation law. control,or if project conditions or the scope or professional services.Should you fail to meet the amount of work changes,or if changed labor conditions above,you agree to fully release us conditions result in increased costs,decreased Section 8:Miscellaneous Provisions from any liability for such allegation.efficiency,or delays,or if the standards or 8.1 We will provide a certificate of insurance to methods change,we will give you timely notice, you upon request.Any claim as an Additional 6.4 For you to obtain the benefit of a fee which Insured shall be limited to losses caused b the schedule will be extended for each day ofrisks, y our delay,and we will be compensated for costss includes a reasonable allowance for you and f Y negligence. expenses incurred in accordance with our agree that our aggregate liability for all claims Schedule of Charges. will not exceed the fee paid for Services or 8.2 You and we,for ourselves and our insurers, $50,000,whichever is greater.If you are waive all claims and rights of subrogation for unwilling to accept this allocation of risk,we will losses arising out of causes of loss covered b our 5.8 If you fail to pay us in accordance with this g y increase our aggregate liability to$100,000 Agreement,we may consider the default a total provided that,within 10 days of the date of this respective insurance policies. breach of this Agreement and,at our option, Agreement,you provide payment in an amount terminate our duties without liability to you or to that will increase our fees by 10%but not less 8.3 Neither of us will assignor transfer any others,and you will compensate us for fees interest,any claim,any cause of action,or any than$500,to compensate us for the greater risk earned and expenses incurred up to the time of undertaken.This increased fee is not the purchase right against the other.Neither of us will assign or termination. of insurance. otherwise transfer or encumber any proceeds or expected proceeds or compensation from the 5.9 Inconsideration of our providing insurance projector project claims to any third person, 6.5 You agree to indemnify us from all liability whether direct) or as collateral or otherwise. to cover claims made by you,you hereby waive to others in excess of the risk allocation stated y any right to offset fees otherwise due us. herein and to insure this obligation.In addition, all indemnities and limitations of liability set 8.4 This Agreement maybe terminated early Section 6:Disputes,Damage,and Risk Allocation forth in this Agreement apply however the same only in writing.You will compensate us for fees 6.1 Each of us will exercise good faith efforts to may arise,whether in contract,tort statute, earned for performance completed and expenses resolve disputes without litigation.Such efforts equity or other theory of law,including,but not incurred up to the time of termination. will include,but not be limited to,a meeting(s) limited to,the breach of any legal duty or the attended by each party's representative(s) fault,negligence,or strict liability of either party. 8.5 If any provision of this Agreement is held empowered to resolve the dispute.Before either invalid or unenforceable,then such provision will of us commences an action against the other, 6.6 This Agreement shall be governed, be modified to reflect the parties'intention.All disputes(except collections)will be submitted to construed,and enforced in accordance with the remaining provisions of this Agreement shall mediation. laws of the state in which our servicing office is remain in full force and effect. located,without regard to its conflict of laws rules. 6.2 Notwithstanding anything to the contrary in The laws of the state of our servicing office will 8.6 No waiver of any right or privilege of either this Agreement,neither party hereto shall be govern all disputes,and all claims shall be heard in party will occur upon such party's failure to insist responsible or held liable to the other for the state or federal courts for that state.Each of on performance of any term,condition,or punitive,indirect,incidental,or consequential us waives trial by jury. instruction,or failure to exercise any right or damages,or liability for loss of use,loss of privilege or its waiver of any breach. GC-CMT Revised 1/1/2018 Page 2 of 2 PUBLIC HEARING— 9A ,fi` DEN HILLS MEMORANDUM DATE: March 22, 2021 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director Mary Tomnitz, Accounting Clerk SUBJECT: Public Hearing Regarding Quarterly Special Assessments for Delinquent Utilities Budgeted Amount: Actual Amount: Funding Source: Council Should Consider Motion to approve,table or deny the following: • Hold a Public Hearing regarding delinquent utilities. All items need a simple majority for action unless otherwise noted. Background Water customers whose accounts are 90 days past due were informed that the City intends to certify delinquent charges to Ramsey County to be collected with property taxes. These customers have the right to a hearing in front of the City Council to discuss this matter prior to certification. Pagel of 1 NEW BUSINESS— 10A ,fi` DEN HILLS MEMORANDUM DATE: March 22, 2021 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman. Finance Director Mary Tomnitz, Accounting Clerk SUBJECT: Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities Budgeted Amount: Actual Amount: Funding Source: Council Should Consider Motion to approve,table or deny the following: • Resolution 2021-016 certifying delinquent utilities to Ramsey County All items need a simple majority for action unless otherwise noted. Background Delinquent utility amounts are certified to Ramsey County quarterly. A list of utility accounts with a delinquent balance was compiled and notices dated February 12, 2021 were mailed. These customers were informed of their delinquent status and were asked to make payment of the delinquent balance by March 12, 2021. Utility accounts with an unpaid delinquent balance would be certified to Ramsey County to be added to property taxes payable in 2022. The certification amount is equal to the unpaid delinquent balance plus an eight percent penalty. The list of remaining delinquent utility accounts is attached. The City will request that Ramsey County levy the delinquent balances against the respective properties. Attachments Attachment A: Resolution No. 2021-016 and Delinquent Utility Accounts List Pagel of 1 'It Attachment A �-A ZEEN�HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2021-016 RESOLUTION ADOPTING AND CONFIRMING QUARTERLY SPECIAL ASSESSMENTS FOR DELINQUENT UTILITIES WHEREAS, the amount to be specially assessed for DELINQUENT UTILITIES has been duly calculated in accordance with the provisions of the Municipal Code and Minnesota Statues; and WHEREAS, notices have been duly mailed as required by law; and WHEREAS, said proposed assessments have at all times since their filing been open for public inspection, and an opportunity has been given to all interested parties to present objections if any, to the proposed assessments; and WHEREAS, there were no oral or written objections received. 1. The amounts so calculated and set forth in said notices are hereby levied against the respective parcels of land described therein, and 2. The proposed assessments are hereby adopted and confirmed as special assessments for each of said parcels of land and the assessments together with an additional penalty of eight percent (8%) of the original unpaid amount, inclusive of any previous delinquency penalty, shall be a lien concurrent with general taxes upon such parcel. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that the City Administrator be authorized and directed to transmit to the County Auditor a certified duplicate of the assessment roll to be extended upon the property tax lists of the County, and the County Auditor shall collect said special assessments with taxes levied in 2021,payable in 2022: ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 22nd DAY OF MARCH,2021. ATTEST: DAVID GRANT,MAYOR JULIE HANSON, CITY CLERK To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. PID# Cust No Service Address Water Sewer Storm Total Fee 8% Assessment Arrears Certification Total 343023440085 000091-000 1174 Edgewater Avenue 60.41 66.39 15.61 142.41 11.39 153.80 223023240216 000223-000 4361 Arden View Court 86.85 103.94 20.24 211.03 16.88 227.91 223023340036 000231-000 4101 Hamline Avenue N 92.94 109.27 15.61 217.82 17.43 235.25 223023240275 000290-000 4442 Arden View Court 98.67 125.86 20.24 244.77 19.58 264.35 223023240336 000367-000 4335 Arden View Court 88.25 108.43 20.24 216.92 17.35 234.27 223023240326 000375-000 4370 Arden View Court 81.15 97.51 20.24 198.90 15.91 214.81 223023210040 000398-000 1354 Arden View Drive 61.76 68.33 20.24 150.33 12.03 162.36 223023210030 000408-000 1375 Arden View Drive 125.95 134.11 20.24 280.30 22.42 302.72 223023210057 000454-000 1393 Arden View Drive 66.95 76.67 20.24 163.86 13.11 176.97 223023120013 000569-000 1307 Karth Lake Circle 148.59 180.53 15.61 344.73 27.58 372.31 223023320013 000743-000 4283 Norma Avenue 716.12 492.59 15.61 1,224.32 97.95 1,322.27 283023330013 001255-000 2027 Thom Drive 93.87 109.27 15.61 218.75 17.50 236.25 213023140007 001276-000 4375 Old Highway 10 9.99 109.27 15.61 134.87 10.79 145.66 163023340015 001285-000 4627 Highway10 154.54 176.62 15.61 346.77 27.74 374.51 283023410038 001344-000 3757 McCracken Lane 238.74 149.90 15.61 404.25 32.34 436.59 213023430017 001534-000 1791 Janet Court 113.20 124.56 15.61 253.37 20.27 273.64 333023110036 001551-000 1611 Lake Johanna Boulevard 180.69 146.20 15.61 342.50 27.40 369.90 283023120052 001575-000 1761 Lake Valentine Road 148.38 117.04 15.61 281.03 22.48 303.51 213023410051 001584-000 1681 Brueberry Lane 56.58 61.03 20.24 137.85 11.03 148.88 343023330018 001639-000 1516 Edgewater Avenue 85.62 121.55 15.61 222.78 17.82 240.60 343023240003 001775-000 3466 Glenarden Road 99.99 109.27 15.61 224.87 17.99 242.86 343023410055 001808-000 1171 Carlton Drive 199.68 207.73 15.61 423.02 33.84 456.86 333023340020 001884-000 3223 Lake Johanna Boulevard 79.37 88.22 15.61 183.20 14.66 197.86 333023340066 001897-000 1921 Glenpaul Avenue 135.67 129.67 15.61 280.95 22.48 303.43 343023210016 001920-000 1437 Arden Place 110.26 109.27 15.61 235.14 18.81 253.95 333023420038 001969-000 3290 Lake Johanna Boulevard 125.27 115.14 15.61 256.02 20.48 276.50 333023330080 002041-000 1985 County Road D W 1.15 69.31 7.35 77.81 6.22 84.03 333023240032 002096-000 1876 Grant Road 327.47 190.50 15.61 533.58 42.69 576.27 333023240094 002105-000 1873 Stowe Avenue 94.34 122.33 15.61 232.28 18.58 250.86 333023240027 002204-000 1840 Grant Road 171.95 134.45 15.61 322.01 25.76 347.77 343023310015 002293-000 3354 Snelling Avenue N 61.08 68.00 15.61 144.69 11.58 156.27 333023240057 002306-000 1854 Noble Road 35.69 46.06 11.45 93.20 7.46 100.66 333023320044 002633-000 3304 Katie Lane 100.19 109.27 15.61 225.07 18.01 243.08 333023240073 002692-000 1891 Lake Lane 50.97 69.09 15.61 135.67 10.85 146.52 343023110001 002738-000 1160 County Road E W Suite 100 1,463.94 552.47 218.88 2,235.29 178.82 2,414.11 223023240194 002844-000 4383 Arden View Court 69.79 80.29 20.24 170.32 13.63 183.95 333023330057 003236-000 2015 Glenpaul Avenue 159.56 109.27 15.61 284.44 22.76 307.20 283023330012 003256-000 2023 Thom Drive 137.18 135.55 15.61 288.34 23.07 311.41 223023240240 003444-000 4412 Arden View Court 149.94 160.25 20.24 330.43 26.43 356.86 223023240283 003898-000 4463 Arden View Court 88.95 106.97 20.24 216.16 17.29 233.45 223023210007 003937-000 1343 Arden View Drive 113.38 133.91 20.24 267.53 21.40 288.93 343023420014 004546-000 12531ngerson Road 90.33 192.54 15.61 298.48 23.88 322.36 223023330015 004713-000 4149 Norma Avenue 120.49 135.05 15.61 271.15 21.69 292.84 333023320008 005251-000 2000 Stowe Avenue 137.23 134.42 15.61 287.26 22.98 310.24 223023210117 005368-000 1450 Arden View Drive 72.60 83.52 20.24 176.36 14.11 190.47 223023130025 006256-000 1301 Nursery Hill Court 558.12 109.27 15.61 683.00 54.64 737.64 213023410028 006494-000 1675 Brueberry Lane 110.82 109.27 20.24 240.33 19.23 259.56 223023220045 006806-000 4519 Royal Hills Drive 43.95 56.71 15.61 116.27 9.30 125.57 223023240248 007082-000 4416 Arden View Court 102.41 109.79 20.24 232.44 18.60 251.04 283023330011 007090-000 1971 Thom Drive 70.56 80.79 15.61 166.96 13.36 180.32 333023310030 007153-000 1827 Beckman Avenue 147.59 147.34 15.61 310.54 24.84 335.38 223023230016 007235-000 1528 McClung Drive 110.85 129.51 15.61 255.97 20.48 276.45 333023240019 008210-000 1873 Grant Road 71.34 83.33 15.61 170.28 13.62 183.90 223023320026 008331-000 1469 Colleen Avenue 189.87 218.85 15.61 424.33 33.95 458.28 333023340067 009129-000 1927 Glenpaul Avenue 106.71 116.18 15.61 238.50 19.08 257.58 343023220010 009593-000 3493 Siems Court 158.14 167.17 15.61 340.92 27.27 368.19 343023310039 009776-000 1468 Lametti Lane 161.07 124.53 15.61 301.21 24.10 325.31 223023240322 009989-000 4478 Arden View Court 89.98 107.56 20.24 217.78 17.42 235.20 223023210020 011462-000 1364 Arden View Drive 78.50 109.27 20.24 208.01 16.64 224.65 223023240239 011640-000 4413 Arden View Court 107.26 109.27 20.24 236.77 18.94 255.71 343023110001 011648-000 1160 County Road E W,Suite 200 493.37 444.80 - 938.17 75.05 1,013.22 343023210002 011863-000 1392 County Road E W 42.72 109.27 15.61 167.60 13.41 181.01 223023220020 011930-000 4528 Keithson Drive 148.94 195.15 15.61 359.70 28.78 388.48 343023130009 012369-000 1309 Cannon Avenue 115.19 129.89 15.61 260.69 20.86 281.55 333023240108 012524-000 1850 Indian Place 70.12 96.38 15.61 182.11 14.57 196.68 9,883.23 8,825.95 1,273.23 19,982.41 1,598.61 21,581.02 NEW BUSINESS— IOB ,- iRZEN HILLS MEMORANDUM DATE: March 22, 2021 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, Interim Public Works Director SUBJECT: Feasibility Report for Arden Oaks Street Improvements Budgeted Amount: Actual Amount: Funding Source: $827,000 $542,340 PIR, Surface Water, Sanitary, (anticipated) Water, Special Assessments Council Should Consider Motions to approve, table, or deny the following: • Authorizing Request for Proposals for the preparation of a feasibility report of the Arden Oaks Street Improvements project. All items need a simple majority for action unless otherwise noted. Background The 2021-2025 Capital Improvement Program (CIP) identifies proposed street and utility improvements within the Arden Oaks area for 2022. The value shown in the above budgeted amount included Eide Circle, Indian Circle and Indian Place. Those streets were rehabilitated in 2020 as part of the Public Works In-house paving project so they have been removed. The proposed area now consists of Arden Oaks Drive and Arden Oaks Court which includes approximately 40 single family homes and is generally referred to as the Arden Oaks Neighborhood. A map depicting the project area is provided in Attachment A. The City Council work session on March 15, 2021 included discussion of the anticipated scope of work, schedule and an initial estimate of costs for potential improvements within the project area. Based on this discussion, the feasibility study will include an evaluation of potential improvements to streets and storm sewers. The study will review alternatives for street and drainage designs to determine the extent that the cost of street improvements, and the associated special assessments, can be reduced based on existing soil conditions and drainage needs within the residential neighborhood. Page 1 of 4 Preliminary Scope of Work Existing infrastructure conditions within the proposed project area are as follows: • Streets o Current pavement condition rating is 31 out of a possible score of 100. The surface of the streets is in poor condition covered in an extensive amount of cracking. These streets have seen an increase in needs for pothole filling and patching, therefore increasing the cost to maintain. o Core samples from the Pavement Forensic Report resulted in varied conditions from good to poor but ultimately a majority of the cores were showing signs of deterioration. • Sanitary o Sewer was installed in 1982 as part of the residential development. 8-inch PVC material was used, and through televising reports, it is in good condition. o Manhole castings and concrete rings are deteriorating and need repair. • Water o Water main was installed in 1982 as part of the residential development. 6-inch ductile iron pipe was used and this area shows no history of main breaks. • Storm Drainage o Storm catch basin structures are deteriorating and need repair. o Storm sewer pipe needs to be televised to report condition. o Curb and gutter are generally in good condition but spot replacement is needed in some areas. o The southern curb line along Arden Oaks Drive off Snelling Ave to the cul-de-sac has a noticeable sag, indicating poor subsurface drainage or in need of soil correction. Additional research regarding the age and condition of existing infrastructure will be evaluated during preparation of the feasibility report. Based on the previous information stated, staff anticipates the project will include the following elements: ■ Arden Oaks Drive (From Snelling east 400 feet including cul-de-sac): Full-depth reconstruction of streets with installation of curb, gutter and storm sewer, producing a street width of 32 feet. Existing ductile iron water main and PVC sanitary sewer to remain in-place. ■ Arden Oaks Drive (Remainder): Full-depth reclamation of existing pavement, and placement of new 4-inch bituminous pavement mat, spot repair of damaged curb sections, repair or replace storm structures. Existing ductile iron water main and PVC sanitary sewer to remain in- place. ■ Arden Oaks Circle: Full-depth reclamation of existing pavement, and placement of new 4-inch bituminous pavement mat, spot repair of damaged curb sections, repair or replace storm structures. Existing ductile iron water main and PVC sanitary sewer to remain in-place. Preliminary Project Budget The cost estimate was derived from the above anticipated project elements listed. The initial cost estimate is summarized in the following table and will be revised as part of the feasibility report. Page 2 of 4 This estimate includes the anticipated costs for engineering design, surveying, and construction administration as a 20% contingency. The cost for the feasibility report itself is estimated to be between $20,000 and $30,000. Category Estimated Cost CIP Budget Streets $452,978 $700 000 Storm Drainage $72,802 $60 000 Sanitary Sewer $14,400 $42 000 Water Utility $2,160 $25 000 TOTAL $542,340 $827 000 * Initial estimate subject to revisions during the feasibility study The City's Special Assessment Policy will be used to prepare a preliminary assessment roll as part of the feasibility report. The policy states that the City will assess fifty percent of the total cost for street reconstruction and fifty percent of the cost of bituminous overlay for a typical residential street section on a unit basis. The feasibility report will include a review of special assessment rates applied to past projects in the City of Arden Hills. Staff will review anticipated special assessments with the City Council prior to completing the feasibility report. Preliminary Project Schedule This project is proposed to be designed separately from the Snelling Ave Improvements but would go out to bid during the same 2022 season to strategically bring in competitive bids. The following is a preliminary project delivery schedule for the Arden Oaks Street Improvements project. A refined project schedule will be provided within the feasibility report. Authorize RFP for Feasibility Report March 22, 2021 Issue RFP for Feasibility Report March 23, 2021 Approve Professional Services and Resolution April 26, 2021 Ordering a Feasibility Study Informational Meeting/Online Open House 91 May 20, 2021 Accept Feasibility Report, Call for Hearing June 14, 2021 Improvement Hearing, Order Plans & Specs June 28, 2021 Issue RFP for Engineering Design June 29, 2021 Approve Engineering Design Agreement July 26, 2021 Informational Meeting/Online Open House 92 October 14, 2021 Approve Plans, Advertisement for Bids December 27, 2021 Call for Assessment Hearing January 10, 2022 Assessment Hearing February 14, 2022 Accept Bids and Award Construction Contract February 14, 2022 Start Construction April 20, 2022 Construction Final Completion November 2, 2022 Page 3 of 4 Financial Impact The preliminary project cost estimate as provided above is approximately $250,000 less than the current project budget provided in the 2021-2025 Capital Improvement Plan. The CIP identifies project funding sources consisting of the PIR fund, other (assessments), sanitary sewer utility, water utility, and surface water utility. The feasibility study will provide updated project cost estimates and an alternatives analysis to consider options for minimizing project costs. The full CIP can be found on the City's website, information relating specifically to this project can be found in Attachment B. These numbers are based on what Council approved in 2020, and do not show updated numbers based on the 2020 audit as those numbers are forthcoming. It is worth noting the feasibility report does not commit the City to expending the funds in 2022, but will provide a better idea of the project cost and scope for planning purposes. The feasibility report can also be "shelved" for later use should the Council decide not to move forward with the project in 2022. Attachments Attachment A—Arden Oaks Street Improvement Map Attachment B—CIP Information for Arden Oaks Project Attachment C - PowerPoint Page 4 of 4 D111 menf Pefh:P\M&PW N—b—d Prol-,M 21-9199Artlen Oaks I,p—.,,.,W()1 fb—bd,ty\2924PMP Area—d [Attachment A LL z� do SMVO rt �t N34�Jb' LU 0 E Q N-9AV Q 7VOSVd L co O E Z W � 0 � � L cn 0 Q 0Lp SNELLING x , W Attachment B City of Arden Hills, Minnesota Capital Improvement Plan 2021 thm 2025 PROJECTS BY DEPARTMENT Department Project# Priority 2021 2022 2023 2024 2025 Total Economic Development Gateway Signs 22-EDA-001 nla 246,130 40,000 286,130 Economic Development Total 246,130 40,000 286,130 Equipment Replace International Plow Truck(Unit 120) 20-EgpV-001 nla 243,960 243,960 Replace 2012 F-350 Truck(Unit 203) 20-EgpV-005 3 48,000 48,000 Replace 2010 F-350 Truck(Unit 210) 20-EgpV-009 3 46,000 46,000 Replace 1997 Toro Groundsmaster(Unit 409) 21-Eqp-001 3 60,000 60,000 Trade in Program Toro Z Mowers(458&459) 21-Eqp-003 3 30,000 30,000 Portable Message Board 21-Eqp-004 4 16,000 16,000 Add Portable Light Tower 21-Eqp-005 4 10,000 10,000 Replace 2005 Felling Trailer(Unit 414) 22-Eqp-006 4 10,000 10,000 Replace 2001 Toro Workman(Unit 411) 22-Eqp-007 3 25,000 25,000 Building Inspector Vehicle(Unit 504) 22-EgpV-002 nla 36,000 36,000 Replace F-450 Truck(Unit 211) 23-EgpV-002 3 80,000 80,000 Replace 1996 Wacker 880 Roller(Unit 106) 24-Eqp-002 3 10,000 10,000 Replace Sterling Acterra Truck(Unit 431) 24-EgpV-001 3 160,000 160,000 Replace 2012 Int'I Plow Wing Truck(115) 24-EgpV-002 n/a 100,000 150,000 250,000 Replace 2018 Toro Large Area Mower(Unit 457) 25-Eqp-001 3 80,000 80,000 Equipment Total 453,960 71,000 80,000 270,000 230,000 1,104,960 Government Buildings City Hall Maintenance 21-Bldg-005 2 50,000 50,000 50,000 50,000 50,000 250,000 City Hall parking lot 22-Bldg-006 3 260,000 260,000 City Hall roof 25-Bldg-002 3 150,000 150,000 Government Buildings Total 50,000 310,000 50,000 50,000 200,000 660,000 Parks Department Playground Structure Replacement 20-Park-003 3 110,000 126,000 236,000 Hard Court Reconstruction 22-Park-001 3 426,000 80,000 506,000 Hazelnut Park Warming House 22-Park-002 4 90,000 90,000 Perry&Cummings Park Roof Maintenance 23-Park-004 3 55,000 55,000 Parks Department Total 626,000 55,000 206,000 887,000 Public Safety i LJFD General Equipment 21-Pu6-001 nla 17,190 14,500 15,000 15,000 15,000 76,690 LJFD Rescue/Chief/Utility Vehicle Replacement 21-Pu6-002 nla 1,280 20,500 57,750 79,530 LJFD Station Capital 21-Pu6-004 nla 1,190 15,620 10,000 10,000 10,000 46,810 LJFD Engine/Ladder Replacement 22-Pu6-001 nla 187,500 400,000 587,500 Lake Johanna Fire Dept Fire Station 25-Pu6-005 nla 80,600 195,000 275,600 Public Safety Total 100,260 238,120 25,000 82,750 620,000 1,066,130 Produced Using the Plan-It Capital Planning Software 115 Department Project# Priority 2021 2022 2023 2024 2025 Total Sanitary Sewer Department Lift Station Rehabilitation 21-Sew-001 2 216,000 90,000 210,000 516,000 Sewer Lining/Rehabilitation 21-Sew-002 2 220,000 175,000 330,000 725,000 Sanitary Sewer Department Total 436,000 90,000 385,000 330,000 1,241,000 Street Department Hemline Avenue crosswalks 20-Str-005 2 102,000 102,000 2021 PMP-Hazelnut Neighborhood 21-Str-005 2 3,682,000 3,682,000 Arden Oaks Neighborhood Streets 22-Str-001 2 827,000 827,000 Old Snelling Ave PMP,CR E-Hwy 51 22-Str-003 2 1,120,000 1,120,000 Lexington Ave,CR E to 694 22-Str-006 2 1,010,000 1,010,000 Colleen/Norma/Briar Knoll/Royal Hills/Arden Vista 23-Str-001 2 1,885,000 1,885,000 Karth Lake East Neighborhood Streets and Stowe Ave 24-Str-001 2 1,385,000 1,385,000 Tiller/Dunlap/Benton Way Resurface/Replace 25-Str-001 2 1,125,000 1,125,000 Old Snelling Ave/CR E Intersection Improvements 25-Str-002 3 1,687,000 1,687,000 Street Department Total 3,784,000 2,957,000 1,885,000 1,385,000 2,812,000 12,823,000 Surface Water Management Dept Shorewood Drive Drainage Improvements 20-Storm-003 3 52,000 52,000 Karth Lake Runoff Control 21-Storm-001 2 180,000 180,000 Karth Lake retaining wall 23-Stor7n-001 2 65,000 65,000 Storm Pond and Outfall Maintenance 23-Storm-002 2 225,000 225,000 Surface Water Management Dept Total 232,000 290,000 522,000 Water Department Water Tower Maintenance 22-W-001 2 75,000 60,000 135,000 Booster Station Improvements 25-W-002 2 90,000 90,000 Water Department Total 75,000 60,000 90,000 225,000 GRAND TOTAL 5,056,220 4,613,250 2,770,000 1,887,750 4,488,000 18,815,220 Produced Using the Plan-It Capital Planning Software 116 Capital Improvement Plan 2021 Mru 2025 Department Street Department City of Arden Hills, Minnesota Contact Public Works Director Project# 22-Str-001 Type Improvement Useful Life 30 Project Name Arden Oaks Neighborhood Streets g Category Streets:Reconstruction TCAAP No Priority 2 Very Important Description Total Project Cost: $827,000 Arden Oaks Dr/Arden Oaks Ct Proposed improvements include spot repair to existing curb,repairs to storm sewer catch basins,hydrant repairs,and sanitary sewer manhole and casting repairs. Pavement is proposed to be milled or full depth reclamation with new bituminous pavement. Justification Existing street pavement conditions are declining with ratings below 35. Proposed improvements are necessary to continue safe and reliable street and utility services. These improvements will address the increasing costs for patching and maintaining highly deteriorated street pavement within the City. Expenditures 2021 2022 2023 2024 2025 Total Construction/Maintenance 827,000 827,000 Total 827,000 827,000 Funding Sources 2021 2022 2023 2024 2025 Total Capital Improvement Funds 350,000 350,000 (PIR) Other 350,000 350,000 Sanitary Sewer Utility Fund 42,000 42,000 Surface Water Mgmt Utility 60,000 60,000 Funds Water Utility Funds 25,000 25,000 Total 827,000 827,000 Budget Impact/Other Produced Using the Plan-It Capital Planning Software 149 M S o $ O 'n g o 0 �n i p i i i i i i i i i i i i i i i O Iq Cl) N N � N M S O S O l'7 O In NNIL N u) O N A S S S O In S O O O M i i i i i i i i O c N N OI N co A m O U7 O O R N (o N �N... M So M N oob pp pp pp poo !Mn i S p N on i o i i i i O o i i i i i i i i i p Sp o O_ m N N P S M O m cpOD R Of U7 O) O m N O N �N... N A N P pp co m O O U7 c9 N m N M W �P... �N... 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