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HomeMy WebLinkAbout05-10-21-RAPPROVAL OF AGENDA PUBLIC INQUIRIES/INFORMATIONAL This is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting. RESPONSE TO PUBLIC INQUIRIES Public Inquiry Response From April 26, 2021 City Council Meeting –Water Bill And Meter Gayle Bauman, Finance Director MEMO.PDF STAFF COMMENTS COVID -19 Update Dave Perrault, City Administrator MEMO.PDF Transportation Update David Swearingen, Interim Public Works Director MEMO.PDF APPROVAL OF MINUTES April 19, 2021 City Council Work Session 04 -19 -21 -WS.PDF April 26, 2021 Special City Council Work Session 04 -26 -21 -SWS.PDF April 26, 2021 Regular City Council 04 -26 -21 -R.PDF April 29, 2021 Special City Council 04 -29 -21 -SR.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst MEMO.PDF Motion To Approve Professional Services Agreement For Construction Engineering Services With HR Green –Hamline Avenue Crosswalks And Shorewood Drive Drainage Improvements Project David Swearingen, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF Motion To Adopt Resolution 2021 -027 Approving Plans And Specifications And Ordering Advertisement For Bids -Lift Station No. 10 Rehabilitation Project David Swearingen, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF Motion To Approve 2021 Public Works In -House Paving Project David Swearingen, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF Motion To Approve Joint Defense Agreement With WSB And Associates Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Accept Resignation Of James Lambeth From Planning Commission Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor: David Grant Councilmembers: Brenda Holden Fran Holmes Dave McClung Steve Scott Regular City Council Agenda May 10, 2021 7:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. This meeting can be accessed remotely by joining via Zoom T o join the Zoom Meeting via your computer, click this link (or copy and paste it into a new browser): https://us02web.zoom.us/j/87493264231 This meeting will be streamed live on local Cable Channel 16 and available for playback on our website. CALL TO ORDER 1. 2. 3. 3.A. Documents: 4. 4.A. Documents: 4.B. Documents: 5. 5.A. Documents: 5.B. Documents: 5.C. Documents: 5.D. Documents: 6. 6.A. Documents: 6.B. Documents: 6.C. Documents: 6.D. Documents: 6.E. Documents: 6.F. Documents: 7. 8. 9. 10. 11. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESPublic Inquiry Response From April 26, 2021 City Council Meeting –Water Bill And Meter Gayle Bauman, Finance Director MEMO.PDF STAFF COMMENTS COVID -19 Update Dave Perrault, City Administrator MEMO.PDF Transportation Update David Swearingen, Interim Public Works Director MEMO.PDF APPROVAL OF MINUTES April 19, 2021 City Council Work Session 04 -19 -21 -WS.PDF April 26, 2021 Special City Council Work Session 04 -26 -21 -SWS.PDF April 26, 2021 Regular City Council 04 -26 -21 -R.PDF April 29, 2021 Special City Council 04 -29 -21 -SR.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst MEMO.PDF Motion To Approve Professional Services Agreement For Construction Engineering Services With HR Green –Hamline Avenue Crosswalks And Shorewood Drive Drainage Improvements Project David Swearingen, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF Motion To Adopt Resolution 2021 -027 Approving Plans And Specifications And Ordering Advertisement For Bids -Lift Station No. 10 Rehabilitation Project David Swearingen, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF Motion To Approve 2021 Public Works In -House Paving Project David Swearingen, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF Motion To Approve Joint Defense Agreement With WSB And Associates Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Accept Resignation Of James Lambeth From Planning Commission Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council Agenda May 10, 20217:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting can be accessed remotely by joining via ZoomTo join the Zoom Meeting via your computer, click this link (or copy and paste it into a new browser): https://us02web.zoom.us/j/87493264231This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.3.A.Documents: 4. 4.A. Documents: 4.B. Documents: 5. 5.A. Documents: 5.B. Documents: 5.C. Documents: 5.D. Documents: 6. 6.A. Documents: 6.B. Documents: 6.C. Documents: 6.D. Documents: 6.E. Documents: 6.F. Documents: 7. 8. 9. 10. 11. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESPublic Inquiry Response From April 26, 2021 City Council Meeting –Water Bill And Meter Gayle Bauman, Finance Director MEMO.PDFSTAFF COMMENTSCOVID-19 UpdateDave Perrault, City Administrator MEMO.PDFTransportation UpdateDavid Swearingen, Interim Public Works Director MEMO.PDFAPPROVAL OF MINUTESApril 19, 2021 City Council Work Session04-19 -21 -WS.PDFApril 26, 2021 Special City Council Work Session04-26 -21 -SWS.PDFApril 26, 2021 Regular City Council04-26 -21 -R.PDFApril 29, 2021 Special City Council04-29 -21 -SR.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And Payroll Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst MEMO.PDF Motion To Approve Professional Services Agreement For Construction Engineering Services With HR Green –Hamline Avenue Crosswalks And Shorewood Drive Drainage Improvements Project David Swearingen, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF Motion To Adopt Resolution 2021 -027 Approving Plans And Specifications And Ordering Advertisement For Bids -Lift Station No. 10 Rehabilitation Project David Swearingen, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF Motion To Approve 2021 Public Works In -House Paving Project David Swearingen, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF Motion To Approve Joint Defense Agreement With WSB And Associates Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Accept Resignation Of James Lambeth From Planning Commission Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council Agenda May 10, 20217:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting can be accessed remotely by joining via ZoomTo join the Zoom Meeting via your computer, click this link (or copy and paste it into a new browser): https://us02web.zoom.us/j/87493264231This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:4.B.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:5.D.Documents:6.6.A. Documents: 6.B. Documents: 6.C. Documents: 6.D. Documents: 6.E. Documents: 6.F. Documents: 7. 8. 9. 10. 11. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESPublic Inquiry Response From April 26, 2021 City Council Meeting –Water Bill And Meter Gayle Bauman, Finance Director MEMO.PDFSTAFF COMMENTSCOVID-19 UpdateDave Perrault, City Administrator MEMO.PDFTransportation UpdateDavid Swearingen, Interim Public Works Director MEMO.PDFAPPROVAL OF MINUTESApril 19, 2021 City Council Work Session04-19 -21 -WS.PDFApril 26, 2021 Special City Council Work Session04-26 -21 -SWS.PDFApril 26, 2021 Regular City Council04-26 -21 -R.PDFApril 29, 2021 Special City Council04-29 -21 -SR.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting Analyst MEMO.PDFMotion To Approve Professional Services Agreement For Construction Engineering Services With HR Green –Hamline Avenue Crosswalks And Shorewood Drive Drainage Improvements ProjectDavid Swearingen, Interim Public Works Director MEMO.PDFATTACHMENT A.PDFMotion To Adopt Resolution 2021 -027 Approving Plans And Specifications And Ordering Advertisement For Bids -Lift Station No. 10 Rehabilitation ProjectDavid Swearingen, Interim Public Works Director MEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFMotion To Approve 2021 Public Works In -House Paving ProjectDavid Swearingen, Interim Public Works Director MEMO.PDFATTACHMENT A.PDFMotion To Approve Joint Defense Agreement With WSB And AssociatesDave Perrault, City Administrator MEMO.PDFATTACHMENT A.PDFMotion To Accept Resignation Of James Lambeth From Planning Commission Dave Perrault, City Administrator MEMO.PDFATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David Grant Councilmembers:Brenda Holden Fran HolmesDave McClungSteve Scott Regular City Council Agenda May 10, 20217:00 p.m. City Hall Address:1245 W Highway 96 Arden Hills MN 55112 Phone:651 -792 -7800 Website : www.cityofardenhills.org City VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting can be accessed remotely by joining via ZoomTo join the Zoom Meeting via your computer, click this link (or copy and paste it into a new browser): https://us02web.zoom.us/j/87493264231This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:4.B.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:5.D.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.Documents:6.E.Documents:6.F.Documents: 7. 8. 9. 10. 11. Page 1 of 1 RESPONSE TO PUBLIC INQUIRIES – 3A MEMORANDUM DATE: May 10, 2021 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director SUBJECT: Public Inquiry Response from April 26, 2021 City Council meeting Budgeted Amount: Actual Amount: Funding Source: $ $ $ Background At the April 26, 2021, City Council meeting, a resident inquired about his property’s water bill and water meter estimation. A verbal response will be provided at the May 10, 2021 City Council meeting. Page 1 of 1 STAFF COMMENTS – 4A MEMORANDUM DATE: TO: FROM: May 10, 2021 Honorable Mayor and City Councilmembers Dave Perrault, City Administrator SUBJECT: COVID-19 Update Budgeted Amount: Actual Amount: Funding Source: $ $ $ A verbal update will be provided at the City Council meeting. Page 1 of 1 STAFF COMMENTS – 4B MEMORANDUM DATE: TO: FROM: May 10, 2021 Honorable Mayor and City Councilmembers Dave Perrault, City Administrator David Swearingen, Interim Public Works Director/City Engineer SUBJECT: Transportation Update Budgeted Amount: Actual Amount: Funding Source: $ $ $ A verbal update will be provided at the City Council meeting. Approved: May 10, 2021 CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION APRIL 19, 2021 5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the City Council Work Session at 5:00 p.m. Note: On March 20th, 2020 the Mayor signed a determination allowing Councilmembers to participate in City Council meetings via telephone pursuant to State Statute 13D.021 Present via telephone: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Steve Scott Absent: None Also present: City Administrator Dave Perrault, Interim Public Works Director David Swearingen, and Deputy City Clerk Jolene Trauba Also present via telephone: Bolton & Menk Planning Consultant Jane Kansier, Ramsey County Commissioner Nicole Frethem, Ramsey County Public Works Director Ted Schoenecker and Trident Development Vice President Patrick Brama Mayor Grant requested Item I be added to the agenda for a discussion about Agendas and Council Comments. 1.AGENDA ITEMS A.Tony Schmidt Park Concerns City Administrator Perrault stated the City of Arden Hills City Council expressed concerns to Ramsey County Commissioner Nicole Frethem about pedestrian and bicycle access to Tony Schmidt Regional Park. Following an exchange of letters, the City Council invited Commissioner Frethem to attend a work session to have a discussion. It was noted that Ramey County Deputies that provide police protection to the City of Arden Hills spend approximately 25 percent of their time on Lake Johanna Boulevard as it historically has an issue with speed and other dangerous driving conditions. The County has recently issued an RFP for a corridor study, which includes ARDEN HILLS CITY COUNCIL WORK SESSION – APRIL 19, 2021 2 Lake Johanna Boulevard. This corridor study would evaluate potential projects along the road. He noted Commissioner Nicole Frethem and Ramsey County Public Works Director Ted Schoenecker were present at this meeting. Councilmember Holmes requested further information on the corridor study. Ramsey County Commissioner Nicole Frethem reported the study was budgeted for and would be completed in 2021. Ramsey County Public Works Director Ted Schoenecker discussed the corridor study and noted the County had an RFP out at this time. He explained the study would take a look at Lake Johana Boulevard from County Road D to Old Snelling Avenue with the primary focus being o n pedestrian and bike facilities, and that it would likely be a six month process. Councilmember Holmes asked if there would be any community engagement and questioned what the timeline would be for the study. Ramsey County Public Works Director Schoenecker indicated a preferred option would be created in the next six months and then the County would begin investigating preliminary costs. The County would then work with the City to work within their program, and to pursue federal and state funding. Councilmember Holden inquired if funding would be sought for trails or the entire roadway. Ramsey County Public Works Director Schoenecker stated this would depend on the findings within the corridor study. He noted there was different funding from the Met Council for trails and roadways. He commented further on how the corridor project would be worked into the County’s five-year plan. Councilmember Holden questioned if any striping would be done or if all work on the corridor would cease until the study was completed. Ramsey County Public Works Director Schoenecker reported the striping was looked at by the County and noted the traffic lanes were originally 12 feet wide and these were restriped to 11 feet. Councilmember Holden stated she appreciated the work the County would be doing, but noted this project was a priority for the City and feared the County would pick and choose what would be done in the community. She explained the City was focused on safety. She asked if it was optional for the City to participate in the cost share program. Ramsey County Commissioner Frethem reported it was not optional. She explained completing the study was the first step to make a comprehensive improvement to the infrastructure. She commented further on the corridor study that would be completed and described how this study would create a preferred option for the community. She stated once the plan was done, the County would have to decide how to fund the improvements. ARDEN HILLS CITY COUNCIL WORK SESSION – APRIL 19, 2021 3 Councilmember Holden anticipated the residents living in the new apartments by Byerly’s would want to visit Lake Johanna. She recommended the County take this into consideration within the corridor study. Ramsey County Public Works Director Schoenecker indicated the study would be completed to Old Snelling Avenue. He reported this was the priority area. Ramsey County Commissioner Frethem stated she understood the demand for Lake Johanna was increasing because this was a beautiful park. She indicated this was a priority for the County. Councilmember McClung requested clarification on the area of focus for the study. He encouraged the County to consider the broader area and what draws people to the corridor, along with the regional park. Ramsey County Public Works Director Schoenecker reported the corridor study would be on Lake Johanna Boulevard from County Road D to Old Snelling Avenue. He stated development in the area would be taken into consideration. Councilmember McClung thanked the County for being at this meeting and speaking with the Council. He reported this corridor was a longstanding concern for the City and its residents. He looked forward to seeing this corridor addressed for safety reasons. He discussed the amount of time Ramsey County Deputies were spending on Lake Johanna Boulevard and he hoped the improvements to the corridor would assist in addressing this concern. He stated he would rather have t he deputies patrolling the City than so heavily focused on the Lake Johanna corridor. He stressed again how important the safety along this corridor was to the City. Mayor Grant explained he also read the City was spending 25% of its patrol resources on this corridor. He encouraged the County to have a design that focuses on safety with safe access to the park for both pedestrians and vehicles. He understood the City would be participating on this project. He reported in the documentation to the City, in the letter dated January 7, 2021, it was noted the County would lead the construction of Lexington Avenue from County Road E to I-694 in 2022. He stated this project has been pushed back several times. He questioned if this project would really be complet ed in 2022. Ramsey County Public Works Director Schoenecker reported this project would be done in 2022. It was noted this project would be put out for bid in the September/October timeframe in order to begin the project next spring. Mayor Grant asked if the County would be relying on any outside funding for the Lexington Avenue project. Ramsey County Public Works Director Schoenecker stated the County would not be relying on any outside funding. Mayor Grant questioned what members from Arden Hills would be assisting with the corridor study. ARDEN HILLS CITY COUNCIL WORK SESSION – APRIL 19, 2021 4 Ramsey County Public Works Director Schoenecker explained as part of selecting the consultants for the corridor study, the County has two representatives from Arden Hills on the selection committee. These two individuals were David Swearingen and Jordan Horesch from HR Green. Councilmember Scott recommended the County take into consideration the extra pressure that would be placed on Lexington Avenue during the reconstruction project. Councilmember Holden asked when the road would be marked for this season. Ramsey County Public Works Director Schoenecker stated this would be completed after the spring sweeping. Councilmember Holden commented she believed Councilmember McClung’s question was never answered. She indicated the City needs a commitment from the County Commissioner to fight for the next step. Ramsey County Commissioner Frethem reported she was extremely committed to moving this project forward. She noted she met with an Arden Hills resident in February of 2020 who shared significant concerns about this issue. She indicated from that time, she has been in contact with the Public Works Director and state legislators. Councilmember McClung thanked Commissioner Frethem for her statement. He wanted to be assured that all parties come together with a goal that once the study was completed, that the City and County would move aggressively to fix the problems along the corridor once and for all. He explained this project impacted the safety off all those living in Arden Hills. He stated he looked forward to working with the County once the study was done. Mayor Grant commented there was a trail that crosses the street at County Road E up from the lake. He indicated he was told that crosswalk could not be painted this year. He noted the City hires the County to do its painting. He asked if this crosswalk was being rolled into this study. Interim Public Works Director Swearingen explained he discussed this matter with Scott Merrick. Further discussion ensued regarding the crosswalk at County Road E. Ramsey County Public Works Director Schoenecker requested he be allowed to follow up with Scott Merrick and noted he would report back to the City Administrator regarding this matter. Councilmember Holden recommended Ramsey County Commissioner Frethem make this crosswalk a priority. She stated she did not want peoples lives at risk this summer because the crosswalk was not painted. Ramsey County Commissioner Frethem stated she would follow up with the Council noting if there was a crosswalk that needs to be painted at this time, it should not be delayed because of the study. ARDEN HILLS CITY COUNCIL WORK SESSION – APRIL 19, 2021 5 Mayor Grant thanked Ramsey County Commissioner Frethem and Ramsey County Public Works Director Schoenecker for being in attendance at the meeting. He stated the City Council looks forward to working with the County on this Lake Johanna Boulevard corridor project. B. Amendments to Development Agreement and Stormwater and Recreational Facilities Operation and Maintenance Agreement for Arden Hills Senior Housing Planning Consultant Kansier stated at its July 22, 2019, the City Council approved Planning Case 19-002 for a Comprehensive Plan Amendment, Rezoning, Conditional Use Permit, Preliminary Plat, and Site Plan Review for Summit Develo pment. Summit Development is proposing to construct a three story, 120-unit senior housing building which will include independent living, assisted living, memory care and skilled nursing. On March 9, 2020, the City Council approved the final plat and Development and PUD Agreement for this development. The plat was recorded in August, 2020, but construction has been delayed due to COVID. The PUD and CUP approvals expire on June 1, 2021, unless the City Council approves an extension or a building permits app lication has been submitted. Planning Consultant Kansier reported after the agreements were approved in March, 2020, Summit Development, the original developer, transferred the project to Trident Development. This requires an amendment to the original Development and PUD Agreement to recognize the change in developers. As part of the original approval, the developer agreed to construct an 8-foot-wide bituminous trail with senior oriented workout stations. Each station will have senior oriented fitness equipment. The proposed trail is connected to the trail along Snelling Avenue via a trail along Parkshore Drive, but the nearest connection to the west is approximately ¼ mile away. Because of this, the original agreement required the developer to maintain the interior trail and workout stations until a future connection could be made. Planning Consultant Kansier explained Trident Development is requesting a change to this provision. The main motivation behind this request is insurability. Staff explained Trident Development has proposed two options. Option 1 includes a one-time, upfront payment of $100,000 to the City. In exchange, the inspection, maintenance, and repair of public trails and exercise equipment located on city owned land would be the City’s responsibility. The developer would continue to maintain stormwater pond and fire lane. This is the developer’s preferred option. Option 2 would modify the agreement to shift the inspection, repair, and maintenance responsibilities for the public trails and exercise equipment located on city-owned land, back to the city. The developer would provide an annual payment to the City of up to $5,000 to cover the costs of this maintenance. Planning Consultant Kansier requested the Council discuss these options and provide staff with direction on how to proceed. Trident Development Vice President Patrick Brama explained he believed construction would start at the end of May. He indicated his project would meet a great need in the community and he was excited to be a part of this neighborhood. He commented further on the amendments he was proposing to the Development Agreement. He reviewed the layout of the development as a whole and noted where the two trail segments would be located. He noted the portions of the project he was still willing to complete, but asked that the City take on the long term maintenance of the trail. He reported this was becoming an insurability concern. He stated he would be willing to make a ARDEN HILLS CITY COUNCIL WORK SESSION – APRIL 19, 2021 6 $100,000 up front payment for the trail maintenance, or would be willing to make a $5,000 payment to the City annually to cover maintenance costs. He explained he preferred the first option. Councilmember Holden asked if Option 2 was up to $5,000 or $5,000 each year. Planning Consultant Kansier stated this was a good question and noted she would have to clarify this number with Mr. Brama. She recommended if the Council chose this option, the amount should be identified and clarified as $5,000 per year. Councilmember Holden questioned how often a trail has to be fogged, striped, and reclaimed. Interim Public Works Director Swearingen reported the trail would not have to be reclaimed for at least 20 to 30 years. He estimated the trail would be fog sealed after the first three years, and then every five to seven years following that with some crack sealing. Councilmember Holden inquired what the cost was to complete this work. Interim Public Works Director Swearingen discussed the JPA the City was a part of with the City of Coon Rapids and noted the City receives very competitive rates for this type of work. He noted it was fairly reasonable to maintain trails. Councilmember Holden asked how often playground equipment in Arden Hills was replaced. Interim Public Works Director Swearingen indicated routine playground inspections were completed in the summer months at least once a month. He noted the equipment itself was replaced every 20 years. Councilmember Holden questioned if the stormwater pond on Outlot A would be maintained by the developer. Interim Public Works Director Swearingen reported this was the case, noting the entire storm system would be maintained by the developer. Councilmember Holden indicated this stormwater pond would have to be dredged and cleaned every so many years. She asked if the developer would be allowed to bring heavy equipment onto this land to dredge the stormwater pond. She asked if any damage were to occur to City property if the developer would be responsible. She recommended this matter be addressed within the Development Agreement. Interim Public Works Director Swearingen commented this type of work would require a right of way permit and if any damages were to occur, the developer would be responsible. Councilmember Holden asked if benches were required along the trail. Mr. Brama stated he had not pursued benches, but noted this was something that could be added. ARDEN HILLS CITY COUNCIL WORK SESSION – APRIL 19, 2021 7 Councilmember Holden inquired who would be picking out the equipment for the park. Interim Public Works Director Swearingen reported he was not sure, but noted the City would like to have some input on the quality of the equipment that was put in place. Mayor Grant commented it was his understanding the equipment that would be selected would be more appropriate for seniors. He then asked how the Council wanted to address the changes to the stormwater, recreation and equipment maintenance agreement. Councilmember Holden stated once the City takes the $100,000 from the developer, the City would not have to worry about the relationship between the two parties. For this reason, she supported the City taking $100,000 with the caveat benches have to be included on the site plan and the City has to approve the recreational equipment. Councilmember Scott explained he supported Option 1 as well. He recommended that the stormwater requirements be added to the language for Option 2. Councilmember McClung asked if the developer would be responsible for the construction and the capital cost of putting in the two trail segments, along with the benches and recreational equipment. Planning Consultant Kansier reported this was the correct. She noted this was included in the original Development Agreement and this would not be changing. Councilmember McClung explained he supported Option 1 with the understanding benches would be included on the two trail segments. He also wanted the City to sign off on the equipment that was installed. Mayor Grant asked if it was the intent that this park would be used during the non-winter months, or would the City be plowing the trails. Councilmember Holden indicated this was a City decision that did not have to be discussed this evening. Further discussion ensued regarding the length of the proposed trail segments, along with the cost to replace the trails. Councilmember Holden encouraged the Council to consider if $100,000 would be enough to cover the cost to replace the trail in 20 years. She questioned if the City should consider asking for $125,000 in order to cover the maintenance and replacement of the trail. Mayor Grant asked if Council was willing to make a change to the existing agreement. Councilmember Holden supported a change going with Option 1. Councilmember Scott and Councilmember McClung supported making a change with Option 1. ARDEN HILLS CITY COUNCIL WORK SESSION – APRIL 19, 2021 8 Councilmember Holmes supported Option 1. Mayor Grant supported making a change to the agreement noting he preferred Option 1 as well, although he feared the $100,000 payment was a little light given the expense to maintain and replace trails. He questioned if the Council wanted to make an adjustment in the lump sum amount. Councilmember Holden suggested the Council consider a lump sum in the amount of $125,000. Councilmember Holmes stated she would like to hear from Mr. Swearingen on what amount was reasonable. Interim Public Works Director Swearingen commented this was difficult to say without looking at all of the trail details. He indicated he would have to convert surface area and volume into tonnage, and the tonnage into the cost per unit. He explained it would be difficult for him to answer Councilmember Holmes question without doing these calculations. Councilmember Holmes asked if the Council wanted to allow Mr. Swearingen some time to complete these calculations prior to making a decision on the lump sum amount that should be paid by the developer, or if $100,000 was reasonable. Councilmember Holden questioned how staff would determine what the cost of asphalt would be in 30 years. She indicated this would be complex. Interim Public Works Director Swearingen commented after running very brief numbers, the $100,000 does seem reasonable, but explained he did not know what the price of asphalt would be 10, 20 or 30 years from now. Councilmember McClung stated he would like to better understand the maintenance expenses and the cost to replace the trail. He indicated if staff believed $100,000 would cover this for the next 20 years, he would support this lump sum amount. He questioned what the value of the recreational equipment would be for the six stations. Mr. Brama explained he had been talking to Minnesota Playground for this project and noted the quality of the equipment would be the same as the playground equipment used by the City. He estimated the value of the equipment to be $50,000. Councilmember Holden suggested the Council consider a lump sum of $125,000 given the responsibility the City would be assuming for this project. Councilmember Scott discussed the present value of $100,000 today versus $5,000 each year for 20 years. For this reason, he supported Option 1 so long as it included benches. Mayor Grant stated given the cost of the equipment and the trail he would like to see the City receive a lump sum of $125,000. Councilmember Holmes indicated she would like to hear from the developer on how they came up with the $100,000 lump sum amount and if they would be willing to go up to $125,000. ARDEN HILLS CITY COUNCIL WORK SESSION – APRIL 19, 2021 9 Mr. Brama explained if the City were to invest the $100,000 lump sum payment for 20 years, the City would have close to $150,000 over time. He reported he has been working on this project and the agreement for quite some time. He indicated he could bring this new amount back to his partners and would discuss the matter further. He stated he could not make any promises at this meeting. Councilmember Holmes stated based on the comments of the developer, she believed $100,000 was appropriate. Councilmember McClung supported a lump sum payment of $125,000. Councilmember Scott noted he supported a payment of $100,000 with the benches. Mayor Grant encouraged Mr. Brama to take the $125,000 lump sum amount back to his partners and discuss this option further. Councilmember Holden asked when the trail would get turned over to the City. It was her hope this would occur when the project was complete. Planning Consultant Kansier explained the City would not take over the trail until the improvements were completed and accepted by the City. She noted a two year warranty period would be put in place for the trail. Councilmember Holden recommended the trail warranty be written into the Development Agreement. C. Shoreland Ordinance Amendment – Accessory Structure Size within the Ordinary High Water Level Setback Planning Consultant Kansier stated in September of 2020, Kye Samuelson requested a Variance in or der to construct an accessory structure near the shoreline of 3493 Siems Court within the Shore Impact Zone of Lake Johanna. The Applicant requested a variance to build a 120 square foot accessory storage structure that encroached eighteen inches into the Shore Impact Zone of Lake Johanna. Planning Consultant Kansier reported at its October 7, 2020 meeting, the Planning Commission voted to table the request to allow the Applicant to revise their plans to better conform to the Shoreland Ordinance provisions. The Applicant took the Planning Commissions comments under consideration and submitted revised plans for a smaller structure that would not encroach into the Shore Impact Zone. The Applicant then proposed to construct an accessory structure that would be nine and a half feet tall and ninety-three and a half square feet in size. However, the proposed structure still required a variance due to the proposed height and area that exceeded current ordinance standards. At its December 9, 2020 meeting the Planning Commission reviewed and discussed the updated application. The Planning Commission voted 4-3 to approve the planning case. Planning Consultant Kansier explained at its January 11, 2021 meeting the City Council reviewed Planning Case 20-017. The City Council voted unanimously to table this planning case to ARDEN HILLS CITY COUNCIL WORK SESSION – APRIL 19, 2021 10 allow them to review the existing OHWL accessory structure size standards. The Applicant signed a 6-month Extension Form, requiring the City Council to take action on the variance request by July 12, 2021. At its February 16, 2021 meeting the City Council discussed increasing the permitted size of accessory structures within the Ordinary High Water Level (OHWL) setback. The City Council directed staff to draft ordinance language to increase the size of accessory structures located within the OHWL. The City Council did not support increase the height of accessory structures located within the OHWL. Staff has since drafted ordinance language and has sent the language to the DNR for review. Staff reviewed the proposed language with the Council and requested feedback on how to proceed with the ordinance. Councilmember Scott stated he was comfortable with the changes. He noted he would be willing to raise the maximum height from eight feet to nine feet. Councilmember McClung commented he could support the language proposed by staff. Councilmember Holmes indicated she supported the language as well. Councilmember Holden and Mayor Grant both supported the language as proposed by staff. D. 2021 Public Works In-House Paving Project Interim Public Works Director Swearingen stated the Public Works Department is prepared to continue in-house paving work if directed by the Council. In 2019, Public Works paved Oak Avenue and in 2020 they paved Norma Ave, Dawn Circle, Eide Circle, and Indian Oaks Circle. It was noted two Public Works employees recently completed a week-long training course for paving operations and the current staff has sufficient experience operating paving equipment to continue smaller street overlay projects. Interim Public Works Director Swearingen reviewed pavement condition ratings of the city street system and identified potential resurfacing projects if the Council wishes to continue providing overlays by the Public Works Department. A map depicting potential project areas was reviewed with the Council along with the current pavement condition rating of each proposed segment. Staff discussed the budget impact of the proposed work, reviewed a proposed timeline, and requested direction from the Council on how to proceed. Councilmember Holden asked if all five streets would be completed at the same time. Interim Public Works Director Swearingen reviewed the street that was recommended for mill and overlay, which included Fairview Avenue. Councilmember Holden discussed the cost of the rental equipment, which totaled $28,000. Interim Public Works Director Swearingen reported this was the estimated cost. Mayor Grant questioned if Fairview Avenue and Pascal could be completed in 2021. ARDEN HILLS CITY COUNCIL WORK SESSION – APRIL 19, 2021 11 Interim Public Works Director Swearingen commented this could be a good addition to this project. He noted this segment was one-third the size of Fairview Avenue and would be within the City’s capacity to complete in 2021. Councilmember McClung questioned what the capacity of the crew was for summer street paving projects. He noted he liked the idea that Fairview would be redone, along with Pascal if this was an easy addition. He asked if Karth Lake Circle could be added as well. Interim Public Works Director Swearingen stated this was a good question. He noted he was basing this years project off of the amount of work that was done in 2020. He explained just over 1100 tons of asphalt was put down last year. He indicated Fairview Avenue alone was 520 tons and Pascal was another 150 tons. He explained Karth Lake Circle would be 570 tons. He did not recommend adding Karth Lake Circle to the Fairview Avenue mill and overlay project. Councilmember Holden commented it would be nice to have Fairview Avenue co mpleted. She inquired if Karth Lake Circle could last another year without being repaved. Interim Public Works Director Swearingen reported after viewing Karth Lake Circle he believed this pavement was past the point of a mill and overlay. He commented further on the street reconstruction project being planned for the Karth Lake area. Councilmember Scott stated he would be hesitant with overtasking staff this summer on paving projects. He recommended only Fairview Avenue being completed this summer. Mayor Grant supported Fairview Avenue and Pascal being completed if the equipment can be moved from one location to the other. Councilmember McClung asked if after the pavement rating information was provided to staff, if staff would support paving Karth Lake Circle this summer. Interim Public Works Director Swearingen stated he wouldn’t know how to answer this until the pavement rating information was provided to staff. He reiterated that from visual inspection, he believed Karth Lake Circle was beyond the point of a mill and overlay. In addition, he noted the timing on the survey information may push back the ability to complete Karth Lake Circle. Councilmember McClung explained he would support the completion of Fairview Avenue and Pascal. Interim Public Works Director Swearingen reported staff would continue to monitor Karth Lake Circle and noted it would be completed in 2022. Councilmember Holden asked if Karth Lake Circle could be completed in September or October of this year versus June or July. Interim Public Works Director Swearingen stated he did not want to rush the work plan. He commented he could present a second work plan to the Council in July if the Council wanted to consider paving Karth Lake Circle. ARDEN HILLS CITY COUNCIL WORK SESSION – APRIL 19, 2021 12 Councilmember Holmes supported the City completing Fairview Avenue and Pascal with further consideration of Karth Lake Circle later this summer or early fall. Council consensus was to direct staff to move forward with the mill and overlay of Fairview Avenue and Pascal, noting there was interest to consider Karth Lake Circle later this summer. E. Clean-up Day Discussion City Administrator Perrault stated t he Clean-up Day effort was being led by the previous City Planner who has since left the City, a previous memo on Clean-up Day was reviewed with the Council. Council’s direction at the time was to postpone a Clean-up Day as it was not clear how COVID-19 would impact the event. Staff was seeking direction on whether or not Council would like to consider an event in the fall of 2021. If Council wants staff to move forward, more information will be brought forward to Council for future discussion. However, given staffing resources and previous options presented by Planning staff, staff would likely recommend utilizing Green Lights Recycling in Blaine, similar to the cities of Blaine, Anoka, Fridley and Spring Lake Park. Staff then provided an update on recycling duties and requested feedback on how to proceed with the Clean-up Day. Councilmember McClung stated in the last month and a half he has had three residents contact him asking about a Clean-up Day. He noted these residents encouraged the City to provide residents with an option this year. He supported the City working with Green Lights Recycling to provide a Clean-up Day in Arden Hills. Councilmember Scott agreed stating residents were swimming in unwanted items. He supported the City holding a Clean-up Day with Green Lights Recycling. Councilmember Holmes indicated this was a practical matter and she believed Green Lights Recycling was the best option for the City. She recommended a Clean-up Day be pursued with this organization. Councilmember Holden supported the City pursuing a Clean-up Day with Green Lights Recycling. Mayor Grant recommended City staff speak with Green Lights Recycling about a Clean-up Day in Arden Hills. He requested staff track how many people attend this event. F. COVID-19 and City Operations Discussion City Administrator Perrault stated since March of last year, the City has been operating under COVID-19 related guidelines, which include limited staff at City Hall, closing City Hall to the public, and altered field operations. Staff is seeking Council’s direction on whether it would like to make any changes to current operations, or keep with the status quo. It should be noted that there is no right answer for how other cities are handling their COVID mitigation measures, some cities never closed while some remain closed like Arden Hills, and many are in the middle. The Personnel Committee did discuss this in late March, and given that Minnesota remains one of the states with higher rates of infection, and the numbers do not appear to be drastically improving, the Personnel ARDEN HILLS CITY COUNCIL WORK SESSION – APRIL 19, 2021 13 Committee is recommending the status quo for ongoing operations. The City’s mitigation measures were discussed in further detail with the Council and it was noted the Personnel Committee was not recommending any changes at this time. We are still waiting on guidance from the State regarding usage of the additional stimulus money that was passed by the Federal Government. When we have guidance, another discussion will be brought forward to Council for consideration on how to utilize those funds. Mayor Grant reported Ramsey County employees were a Level 1 in priority. He noted it was his understanding an invitation was sent out to all City staff offering vaccinations on April 13, 2021. He stated he wanted to make Council aware of the fact all City staff was invited to be vaccinated. Councilmember Holmes commented City Hall is closed to the general public. She explained there was 50% of the staff still working at City Hall. She asked why City Hall was closed to the general public. Mayor Grant reported the Council wanted to protect staff and the general public. He indicated things seem to be working under the current staffing model. He noted this was a fluid situation and as more people get vaccinated, maybe Minnesota will not be on the list of hot spots. Councilmember Holmes discussed the summer hours and explained even though people were working from home, they were still working. She suggested the Council consider summer hours, because employees were still working. She indicated she was uncertain how this would impact the Public Works Department. Interim Public Works Director Swearingen commented there is a benefit to having longer hours during the week for the Public Works crews, especially during paving operations. He indicated his crews get more work done during those four days and Fridays are used to clean and reset equipment. Councilmember Holden indicated the Council could initiate summer hours at any time. She recommended the Council wait on this for 30 days until further information was provided from the governor. Further discussion ensued regarding how the summer hours impacted the public. Councilmember Scott indicated he was very anxious to get back to normal as quickly as possible. He stated the more people that get vaccinated the more things will start to open up. However, he noted the numbers were going in the wrong direction at this time. For this reason, he recommended the staffing model remain as is, with City Hall closed to the public with no summer hours in order to have staff available to the public on Friday afternoons. Mayor Grant commented on the rate people were being vaccinated and noted regulations could change in the next 30 days. He asked what the Public Works Department would prefer to do this summer. Interim Public Works Director Swearingen indicated he would prefer to have his department work four nine-hour days Monday through Thursday and then have a shorter day on Friday. ARDEN HILLS CITY COUNCIL WORK SESSION – APRIL 19, 2021 14 Councilmember Holden asked how many seasonal workers would be hired for this summer. Interim Public Works Director Swearingen explained he would be hiring three to five seasonal workers. Councilmember Holden commented she was trying to understand how a nine-hour day was better when the City received a lot of complaints that public works employees weren’t starting the day right away, or were heading in early. Interim Public Works Director Swearingen discussed how the split shifts were handled at the beginning of COVID-19 and noted this was where some of the issues stemmed from. He explained how the new schedule created only a one hour overlap. Mayor Grant recommended this issue go back to the Personal Committee for further discussion. The Council supported this suggestion. At this time City Hall would remain closed with no summer hours. G. Food Truck Ordinance Discussion City Administrator Perrault stated the City Council recently requested to have a discussion on the City’s Food Truck Ordinance. Staff explained tonight’s discussion is meant to be a preliminary overview and receive direction on any items Council would like to consider or change, those items will then be brought back for future discussion. Staff provided a verbal update on applicable issues that have come to light over the past few weeks regarding food truck operations in the City. Councilmember Scott commented he was at a recent private event that had a food truck parked on the City street. He indicated he was not in favor of changing the City ordinance at this time. Councilmember Holmes stated she feared the existing ordinance was ambiguous. She commented on the current language noting the general public was not supposed to be able to purchase from food trucks at private properties. She suggested this language be changed to provide more clarity. Councilmember McClung indicated this was correct, but commented further on how food trucks were used to cater private events. He was of the opinion that if the City has an ordinance, the ordinance should be enforced. He explained the food truck that has been operating in Arden Hills has plans to have more “private parties” in the community. He noted he has heard from residents on both sides of this issue. He suggested the ordinance be amended to make this use more permissive. Councilmember Holmes commented she drove by the food truck activity last Friday and she did not believe it was a problem at all. She noted the food truck was in the driveway and the neighbors were in the residence. She reported the neighborhood was having fun and it was not a nuisance. She stated she would like to know what the complaints have been. Councilmember Holden stated she received an email from the City Administrator complaining about food trucks in a certain area of the City. ARDEN HILLS CITY COUNCIL WORK SESSION – APRIL 19, 2021 15 Councilmember Holmes indicated she received this email but she would like to know what the complaints were. Councilmember Holden feared that the City was pitting neighbor against neighbor, which wasn’t a healthy thing. She noted she agreed with Councilmember McClung that if an ordinance was in place, it should be enforced. She indicated she would like to see food trucks regulated more like garage sales. She commented this would then allow residents to have food trucks only so many times a year. She discussed how food trucks could be harming local businesses and restaurants. Councilmember Scott stated he agreed with Councilmember Holden. He noted the food trucks do not represent Arden Hills businesses. He indicated the food services in Arden Hills have had a very tough year. He explained he would rather see local businesses catering neighborhood events. Mayor Grant stated for the most part he agreed with the ordinance, but supported the City tightening up some of the wording in the ordinance. He suggested allowing residents to have food trucks two times per year. Further discussion ensued regarding the food truck that was visiting the Karth Lake neighborhood. Councilmember Holmes stated again that the language was not clear and she would like it addressed. She questioned how the ordinance would be enforced this summer. City Administrator Perrault explained it would be difficult for the food truck operators to differentiate between who was a guest at a private party and who was not. He recommended that the City Council also differentiate between residential and commercial properties within the ordinance. Mayor Grant reported the Council was not going to be able to wordsmith the ordinance this evening. He explained the Council has suggested limiting the number of food truck visits to a single property to two times per year. In addition, the Council would like staff to tighten up some of the definitions. He r ecommended staff work on this and report back to the Council at a future worksession meeting. The Council recommended staff speak with the City Attorney about how enforcement should be managed by City staff. H. Agendas and Council Comments Mayor Grant stated the intent is not to turn every item on the agenda into a public hearing. Rather, comments should be made by the public at a public hearing. He indicated items that are pulled, under New Business or Old Business are not to be debated by the public with Council and staff. He stated he wanted to make this clear to the Council. He stated the Public and Informational section of the agenda should be made more clear in the future. Councilmember Scott explained he still has an issue differentiating a consent agenda item versus a regular item. He reported even an item on consent was on the agenda, and should be able to be discussed. Mayor Grant commented items on the consent agenda are not discussed, unless they are pulled from the consent agenda for an individual vote, at which time discussion could be held. ARDEN HILLS CITY COUNCIL WORK SESSION – APRIL 19, 2021 16 Councilmember Holmes stated the Public and Informational section on the agenda may be misleading because the public may think they are able to make comments on any item on the agenda. Mayor Grant reco mmended the language be tightened up regarding the Public and Informational section of the agenda to be clearer. He reported the Council must understand and appreciate that all other items on the agenda are to be discussed and debated only by the Council, except the consent agenda, which is approved without discussion. Councilmember Holden stated she understood the Mayor sets the agenda and therefore can hold the public comment portion how he wants. She indicated there were many cities that don’t have a public comment period. She discussed how nasty some public comments have been at the Council meetings. She recommended public comments be made at public hearings when the Council has information in front of them. Councilmember Holmes explained she understood the Mayor set the agendas, but she did not understand why a resident could not come and comment on an item on the agenda. She supported the Council allowing public comments for three minutes and there should be no response until the next Council meeting. Councilmember Holden feared City Council meetings would turn into Planning Commission meetings if this were allowed. Councilmember Holmes noted that many of the comments are for items that were not Planning Commission items. Councilmember McClung stated many of the issues brought to the Planning Commission require a public hearing before the City Council so there is an opportunity for the public to speak. He explained he agreed with Councilmember Holmes on this noting he did not see why the public couldn’t speak to an item, even when a public hearing was not associated with it. He reported a specific amount of time could be set aside for the public to speak and after that time the public would not be allowed to speak further on that item. He wanted to see the Council being open to what residents had to say. Councilmember Scott agreed with Councilmember McClung. He indicated the public comment period allows residents to enter the public record along with being able to voice their opinion. He noted public hearings are more formal. MOTION: Mayor Grant moved and Councilmember Holden seconded a motion to extend the City Council meeting to 8:15 p.m. A roll call vote was taken. The motion carried unanimously (5-0). Mayor Grant stated as the Mayor leading the meeting, he did not want to turn every item into a public hearing. He explained further the intent of the public comment portion of the meeting. He indicated he would clean up the wording for this portion of the agenda to make it more clear. He t hen discussed Council Comments and noted on occasion certain Councilmembers have thrown ARDEN HILLS CITY COUNCIL WORK SESSION – APRIL 19, 2021 17 staff under the bus, or have pointed out shortcomings or inaccuracies. He encouraged the Council to think about their Council Comments and how they are perceived by the public and staff. I. Council Tracker City Administrator Perrault provided an update on the Council Tracker. No changes or additions. 2. COUNCIL COMMENTS AND STAFF UPDATES Councilmember Holmes stated she received a call from a resident that lives on Cleveland Avenue in the Cottage Villages. This resident was asking about a sidewalk on Thom Drive. She noted she would mention this to the City Council. Councilmember Holden reported she heard from a resident that lives on Highway 10 that was concerned about the amount of trash along this highway. She asked if staff could send a letter to MnDOT to address this concern. City Administrator Perrault asked if this letter would be signed by the City Council or communicated staff to staff. The Council supported staff to staff communication. ADJOURN Mayor Grant adjourned the City Council Work Session at 8:13 p.m. __________________________ __________________________ Jolene Trauba David Grant Deputy City Clerk Mayor Approved: May 10, 2021 CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL SPECIAL WORK SESSION APRIL 26, 2021 5:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the City Council Special Work Session at 5:30 p.m. Note: On March 20th, 2020 the Mayor signed a determination allowing Councilmembers to participate in City Council meetings via telephone pursuant to State Statute 13D.021 Present: Mayor David Grant; Councilmembers Brenda Holden, Fran Holmes, and Steve Scott Absent: Councilmember Dave McClung (excused) Also present: City Administrator Dave Perrault; City Clerk Julie Hanson and Planning Consultant Jane Kansier, Bolton & Menk 1.AGENDA ITEMS A.Concept Plan Review at 3737 Lexington Avenue – Launch Properties Planning Consultant Kansier stated Launch Properties, in association with Aldi, (“Applicant”) has submitted an application for Concept Plan Review, proposing to redevelop a 2.5-acre site located at 3737 Lexington Avenue N. The site is currently developed with a vacant industrial building and associated parking lot. The applicant is proposing to raze the building and redevelop the site with a new +/- 19,480 square foot ALDI grocery store and an additional pad site with an +/- 5,300 square foot building purposed for a quick serve restaurant (~ 3,500 square feet) and bank (~1,800 square feet). The property is currently zoned B-3 (Service Business District), which permits retail sales and service uses. Planning Consultant Kansier reported the Subject Property is guided as Commercial (COM) in the Arden Hills 2040 Comprehensive Plan Land Use Chapter. The area is designated for a broad range of retail, shopping, and services to meet the needs of the community and region. Compatible uses such as office buildings are also intended for this area. A development intensity of up to 0.8 FAR may be allowed. According to the Comprehensive Plan the total area of the COM is 26 acres. ARDEN HILLS CITY COUNCIL SPECIAL WORK SESSION – APRIL 26, 2021 2 Planning Consultant Kansier explained the proposed lot is within the Red Fox/Grey Fox/Lexington Avenue Business Area which is discussed in the Land Use Chapter. This area includes Red Fox and Grey Fox roads and is bounded by Lexington Avenue, Highway 51, Interstate 694, and the Canadian Pacific railway. This area is used by a number of small and large businesses for a variety of retail, manufacturing, distribution, warehousing, and office uses. This area was largely developed between the 1950’s and 1970’s, though the retail area along Lexington Avenue has had some new development and redevelopment in the last 15 years. This area is marked as an area of possible redevelopment. Planning Consultant Kansier commented the Property is currently owned by STORE Capitol. The site is currently developed as a vacant industrial building with an associated parking lot. The Applicant is proposing to develop the parcel as a new +/- 19,480 square foot ALDI grocery store and an additional pad site with an +/- 5,300 square foot building purposed for a quick serve restaurant (~ 3,500 square feet) and bank (~1,800 square feet). The proposed development is planned for construction 2021-2022. The Aldi building is proposed to be located in the northwest corner of the site, with the supporting restaurant and bank in the northeast corner. The Subject Property includes one access point off of Grey Fox Road. Staff commented further on the proposal and requested comment from the Council. Dan Terwilliger, Director of Development at Launch Properties, introduced himself and his team to the Council. He stated a year ago he began working with staff on this project. He reported Launch Properties completes retail projects all over the metro area. He discussed how exciting this project was as it would redevelop an industrial property that was located in a retail pocket. Ryan Anderson, ISG , explained he was an architect speaking on behalf of Aldi. He indicated Aldi was a 20,000 square foot grocer that has been adding stores in the metro area. He noted Aldi builds steel buildings with full brick that would meet City Code. He estimated Aldi would need 95 parking stalls. He understood this was a tight site, but Aldi was comfortable with the proposed concept plan. He reported Aldi would receive one, maybe two truck deliveries per day. He commented further on the landscaping plan and how the plantings would improve the property. Councilmember Scott stated he was confused to which side of the lot was the front lot line. Councilmember Holden agreed this was confusing. Planning Consultant Kansier stated she would have to investigate this further. Mayor Grant questioned why the applicant was only proposing to cover 14% of the lot with landscaping when 25% was the City’s requirement. Mr. Anderson reported the existing site was currently 5% landscaped. He discussed how he had maximized the site in order to meet the needs of Aldi, the required parking and had improved the green space. He reiterated that this was a tight space. Mayor Grant asked if Mr. Anderson had more information to present to the Council. ARDEN HILLS CITY COUNCIL SPECIAL WORK SESSION – APRIL 26, 2021 3 Mr. Anderson reported he reviewed the site plan in further detail and commented on the encroachment on the east side of the property. He stated he wants to work with the City to enhance this corner of the property. He indicated he has been talking with Bank of America and a national coffee/bakery group about collocating on this site. He commented further on the project and requested feedback from the Council on how to proceed. Councilmember Holden stated this was a tight site. She requested further information regarding the drive through. Mr. Anderson explained the bank was not requesting a drive through. He noted the drive through would only serve the national coffee/bakery group on the northern half of the building. He estimated the drive through would have stacking for 10 cars. Mayor Grant reported Bank of America was a national bank chain that had four other sites in the metro area. He discussed how the developer had maximized the amount of development on the site, which was reflected in the reduced level of parking. He indicated he would have some difficulty getting over this. He stated City Code required 196 stalls for this site and the developer was proposing 138. Councilmember Holden questioned how snow removal would be managed on this property. Mr. Anderson stated no retail operation, especially national vendors, would move forward with a project if they were not comfortable with the level of parking. He reported Aldi does not open until 9:00 a.m. He was of the opinion the coffee shop would have an AM peak while Aldi would have a PM peak, noting these uses complimented each other nicely. He discussed how snow could be removed, trucked off and hauled away during the winter months. Councilmember Holmes commented on how grocery stores were limiting their level of parking to maximize the money made per square foot. She noted there was a concern in the metro area with the reduced level of parking at grocery stores in the metro area. She explained that the coffee shop would not just have an AM peak. She indicated Arden Hills was full of college students that would take advantage of this and use all hours of the day. She feared that this site was too full and did not adequately provide enough parking stalls or space for snow storage. She understood this building had two frontages and questioned if there would be a sidewalk on Lexington Avenue and Grey Fox Road. Mr. Anderson reported there would be sidewalks along both frontages. Councilmember Scott asked what Aldi required for parking. Mr. Anderson explained Aldi generally requires 95 parking stalls. He indicated he had parking studies from around the metro with peak time information and noted 95 stalls has been adequate. Councilmember Scott inquired if the other two clients were comfortable with the proposed level of parking. Mr. Anderson stated to date the other two clients were comfortable with the proposed parking. ARDEN HILLS CITY COUNCIL SPECIAL WORK SESSION – APRIL 26, 2021 4 Councilmember Scott commented he was most concerned with the reduced level of parking on the site, but he also understood parking requirements have changed in the last 10 years. He indicated he would be willing to change some of the landscaping requirements in the interior parking lot if more interior stalls were added to the parking lot. Councilmember Holden stated she was not comfortable with the proposed parking. She reported she did not want parking to spill over onto adjacent uses. She feared how the parking lot would be backed up with cars waiting to get through the coffee shop drive through. In addition, she was concerned about the lack of landscaping. She explained the B-2 requirements were put in place to ensure these commercial and retail developments had a similar look and feel. Lastly, she noted this building would need more windows in order to meet the City’s requirements. Councilmember Scott commented on the setbacks for the site and asked if staff had determined where the front lot line would be. Planning Consultant Kansier reported after investigating this further it appears the front lot line would be along Lexington Avenue. Brian Wurdeman, Civil Engineer for Kimley-Horn, noted the building had a 50 foot building setback from Lexington Avenue and Grey Fox Road. He explained the western and northern sides had a 20 foot setback. He explained the applicant was seeking flexibility along Lexington Avenue and the western property boundary. Further discussion ensued regarding the proposed setbacks for the building. Mayor Grant asked if the front yard setback, along Lexington Avenue was greater than 50 feet. Mr. Wurdeman stated he was looking for flexibility of 30 feet along Lexington Avenue. Mayor Grant questioned what the setback was from Grey Fox Road. Mr. Wurdeman indicated the building was in compliance with the 50 foot setback along Grey Fox Road. Mayor Grant inquired why this Bank of America required less parking. Mr. Anderson explained this was not a full bank but rather was a smaller prototype. Mayor Grant stated this was an appealing market for coffee/bakery uses given the fact Arden Hills had two universities close by and students frequented them for studying. He indicated this created concerns for him regarding the proposed level of parking on this site. Councilmember Holmes explained she was familiar with the Aldi’s in Mounds View and Roseville, both of which had a great deal of parking. She anticipated it was very rare that a retail operation would haul away their snow. She believed it was unrealistic that the Aldi in Arden Hills would haul away its snow. She requested further information regarding the snow removal plan. ARDEN HILLS CITY COUNCIL SPECIAL WORK SESSION – APRIL 26, 2021 5 Mr. Anderson estimated the Aldi store in Roseville had 90 to 95 parking stalls. He understood it was not standard operations to haul snow away, but in order to make a project work, this would be taken into consideration. Councilmember Holmes expressed frustration with how the developer was changing their answer. She asked if the snow would be stored on site and then removed, or would this simply be considered. Mr. Anderson apologized if he misspoke. He reported he can’t speak to Aldi’s finances but understood they would prefer to not have to remove snow from the site, unless this was required in a site maintenance document. Councilmember Holmes explained the City was not going to tell the developer what to do with their snow. She stated simply that most commercial properties have space on their site for snow storage and do not opt to have the snow hauled away due to the expense. She was of the opinion the developer had not thought this issue through. Councilmember Scott believed that the applicant would not bring forward an application without planning for snow storage. He indicated his only concern with this site plan was the reduced level of parking. Mayor Grant commented there seems to be a delineation between the coffee shop/bank and the grocery store. He asked if this was a property line. Mr. Wurdeman reported this was the case, but noted Launch Properties would be maintaining ownership of the properties. He anticipated the two properties would work together to have snow removed from the site. Councilmember Holden discussed how many people would be visiting the bank and coffee shop use. She was of the opinion the site was under parked and she would not be able to support the plan as proposed. Andrew Mack, Aldi representative, explained the Roseville store has 80 stalls. He anticipated the Arden Hills store would have the same volume in sales as the Roseville store. Councilmember Holmes reported this may be the case, but noted the Roseville store does not also have a bank and coffee shop attached to it. She stated she too was having a problem supporting this concept plan due to the lack of parking. Mayor Grant discussed the trash enclosure area on the site plan and questioned if this would serve all three uses. Mr. Anderson reported Aldi would have a separate trash enclosure near the loading dock area. Mayor Grant questioned how delivery trucks would access the loading dock area. ARDEN HILLS CITY COUNCIL SPECIAL WORK SESSION – APRIL 26, 2021 6 Mr. Wurdeman described how trucks would enter and exit the site in order to reach the loading dock. Mayor Grant asked if the Fire Marshall had reviewed the plans. Mr. Wurdeman reported the Fire Marshall had not yet reviewed the plans. Mayor Grant commented on the tight turning radiuses that were being proposed and stated it would be important for the Fire Marshall to provide comments on the proposed plan. He explained at this time he was feeling uneasy about supporting this plan. He requested further information regarding the loud speakers that would be used at the coffee shop. Planning Consultant Kansier reported further information would be known about the loud speaker when the preliminary plans were submitted to staff. Councilmember Holden suggested the bank and the coffee shop be eliminated from the project as this would free up more space for landscaping and parking. He encouraged the developer to reconsider the plans so the Council could support the project. Mayor Grant asked if the applicant had any questions for the Council. Mr. Wurdeman thanked the Council for their time and stated he would work to address the parking, snow removal and landscaping concerns that had been brought up by the Council. 2. COUNCIL COMMENTS AND STAFF UPDATES Councilmember Holmes requested the Mounds View School District be invited to a future work session in order to discuss the pedestrian crossing at the Mounds View High School. Councilmember Holden asked when the Council would receive an update on water meters. Councilmember Holden discussed the water bill envelopes and questioned when the City would be done using them. City Administrator Perrault explained staff had no intention of going away from that type of envelope. Councilmember Holden stated she would like the Council to discuss the CDBG funds for Arden Manor, along with the additional CARES funds at a future work session. City Administrator Perrault discussed when the City would receive the additional funding from the federal government noting these funds should funnel down from the County in May. ARDEN HILLS CITY COUNCIL SPECIAL WORK SESSION – APRIL 26, 2021 7 ADJOURN Mayor Grant adjourned the Special City Council Work Session at 6:42 p.m. __________________________ __________________________ Julie Hanson David Grant City Clerk Mayor Approved: May 10, 2021 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING APRIL 26, 2021 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Note: On March 20th, 2020 the Mayor signed a determination allowing Councilmembers to participate in City Council meetings via telephone pursuant to State Statute 13D.021 Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, and Steve Scott Absent: Councilmember Dave McClung (Excused) Also present: City Administrator Dave Perrault; Interim Public Works Director David Swearingen; Finance Director Gayle Bauman; City Attorney Joel Jamnik; and City Clerk Julie Hanson 1. APPROVAL OF AGENDA MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the meeting agenda as presented. A roll call vote was taken. The motion carried (4-0). 2. PUBLIC INQUIRIES/INFORMATIONAL Chad Wakabayashi, 3182 Cleveland Avenue North, explained he had an issue with a water bill he received for the first quarter of 2021. He reported in the fourth quarter of 2020 there was a problem with the transmitter and the City was not receiving accurate information about the water usage. He commented this meant water usage was being estimated which led to a $3,000 water bill. He stated it was his understanding there was no leak or continuous usage situation on the property and requested the City forgive the overage. He noted the average water bill per quarter ranged from $250 to $300. He recommended the estimated bill be based on historical averages and not continuous use. ARDEN HILLS CITY COUNCIL – APRIL 26, 2021 2 Mayor Grant requested staff review this matter with Mr. Wakabayashi and report back at the next regularly scheduled City Council meeting. He explained he was aware that there was more than one water bill that staff was researching. Gregg Larson, 3377 North Snelling Avenue, called to the Council’s attention that the meeting packet appeared to have a different Zoom link for this meeting than the Zoom link included in a notice he had received. Mayor Grant noted the City had four Public Hearings this evening. He requested staff investigate that the links were properly published for tonight’s meeting. City Administrator Perrault reported after checking each of the links within the Public Hearing notices it appears all of the links were posted correctly. Interim Public Works Director Swearingen stated that residents may be referencing an earlier notice from the City about the Snelling Avenue project which would have had a Zoom link for a meeting that took place on another date and time. He concurred that this current mailing notice, which was provided to the properties that would be directly affected by special assessments, did in fact contain the correct Zoom link for tonight’s meeting. Councilmember Holden commented by that looking at the number of people that were attending the meeting virtually, she believed residents were finding the correct link for the meeting. Mayor Grant thanked Mr. Larson for bringing this concern to the Council’s attention. 3. RESPONSE TO PUBLIC INQUIRIES None. 4. PUBLIC PRESENTATIONS A. Proclamation Recognizing May 16-22, 2021 as National Public Works Week Mayor Grant read a proclamation in full for the record declaring May 16 through May 22, 2021 to be National Public Works Week in the City of Arden Hills. MOTION: Councilmember Holden moved and Councilmember Holmes to approve the Proclamation Recognizing May 16-22, 2021 as National Public Works Week. A roll call vote was taken. The motion carried (4-0). 5. STAFF COMMENTS A. COVID-19 Update City Administrator Perrault provided the Council with an update on how the City was responding to COVID-19. He encouraged residents to visit the City’s website for the most current and up to date information regarding COVID-19. He reported the Minnesota Department of ARDEN HILLS CITY COUNCIL – APRIL 26, 2021 3 Health and CDC also had websites with current guidelines and recommendations. He explained the City of Arden Hills remains in a peacetime state of emergency and City Hall will remain closed until further notice. He indicated City staff remains operational and can be reached via phone or email. He encouraged residents to monitor the State’s rollout for the COVID vaccine as rules and eligibility information can change frequently. He reported staff was waiting to receive guidance about the recently approved federal funding. B. Transportation Update Interim Public Works Director Swearingen reported Public Works crews have been out patching potholes the last few weeks. He stated information about this work plan was posted on the City’s website. He anticipated this work would be completed by the end of next week. Interim Public Works Director Swearingen stated the MnPASS project would be completed in 2021. He discussed the Highway 96 closures that were planned for this summer. He encouraged residents to visit MNDOT’s website for additional information. 6. APPROVAL OF MINUTES A. April 12, 2021, Special City Council Executive Session (Closed) B. April 12, 2021, Regular City Council Councilmember Holmes explained she requested a change to the Regular City Council minutes noting a resident’s name was misspelled. She noted she discussed this change with the City Clerk. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the April 12, 2021, Special City Council Executive Work Session (Closed) meeting minutes; and April 12, 2021, Regular City Council meeting minutes as amended. A roll call vote was taken. The motion carried (4-0). 7. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve First Quarter Financials C. Motion to Approve 2022 Budget Calendar D. Motion to Approve Ordinance 2021-002 Amending the 2021 Fee Schedule in Relation to Tobacco Violation Fees and Authorize Publication of Summary Ordinance E. Motion to Approve Amendments to Development Agreement and Stormwater and Recreational Facilities Operation and Maintenance Agreement – Arden Hills Senior Housing (Trident Development) – PC 19-002 F. Motion to Approve Resolution 2021-023 Ordering Preparation of Feasibility Report – Arden Oaks Street Improvements G. Motion to Approve Purchase of Replacement Pump for Lift Station No. 14 H. Motion to Authorize Granting Permanent Easements for Sanitary Sewer Purposes located at 6 Pine Tree Drive and 8 Pine Tree Drive ARDEN HILLS CITY COUNCIL – APRIL 26, 2021 4 I. Motion to Approve Resolution 2021-024 Accepting Donation from Arden Hills Foundation for Park Bench at Crepeau Park MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. A roll call vote was taken. The motion carried (4-0). 8. PULLED CONSENT ITEMS None. 9. PUBLIC HEARINGS A. Snelling Avenue and County Road E Street and Utility Improvement Project Interim Public Works Director Swearingen stated on April 12, 2021, the City Council adopted Resolution 2021-022 receiving the feasibility report and calling for a public hearing to consider proposed improvements for the Snelling Avenue North and County Road E Improvements Project. It was noted a complete copy of the feasibility report is provided on the City project webpage. Interim Public Works Director Swearingen explained projects involving special assessments generally require two public hearings commonly known as an improvement hearing and an assessment hearing. The subject hearing for April 26 is the improvement hearing. The purpose of the improvement hearing is for the City Council to discuss a specific local improvement before ordering it done. The second assessment hearing would be scheduled after the project has received contractor bids to provide property owners an opportunity to express concerns about the actual special assessments. Interim Public Works Director Swearingen reported at the improvement hearing, interested persons may voice their opinion regarding the proposed project improvements and whether or not they are in the proposed assessment area. A reasonable estimate of the total amount to be assessed and the description of the methodology used to calculate individual assessments for affected parcels is contained within the feasibility report, a copy of which is available for review on the City’s website. Pursuant to Minnesota Statutes, Chapter 429, notices of the public hearing were published in the Pioneer Press on April 13, 2021 and April 20, 2021. A notice was also mailed to each property within the draft assessment roll area on April 14, 2021. Staff commented further on the proposed improvements for Area 1, Area 2 and Cummings Lane, discussed the design alternatives, along with the estimated project costs, and recommended the Council hold a public hearing for the Snelling Avenue and County Road E Street and Utility Improvement Project. Councilmember Holden asked if the Cummings Lane street bed had been enhanced to accommodate the number of buses turning around in the cul-de-sac. ARDEN HILLS CITY COUNCIL – APRIL 26, 2021 5 Interim Public Works Director Swearingen stated he was notified of this issue by a resident in the area and he explained he could not speak if the amount shown covered the expense. He noted he would speak to the project designer regarding this manner to address this concern. Councilmember Holden requested further information on the MSA streets. Interim Public Works Director Swearingen explained MSA streets were designated based on car volume and had to be designed to certain standards. He noted the City receives State funding to assist with reconstructing MSA streets. He indicated Old Snelling was an MSA roadway. Mayor Grant explained regardless of the option chosen, the road will be designed in such a manner that MSA funds could be applied in the future. Interim Public Works Director Swearingen reported this was correct. Further discussion ensued regarding how MSA roadways were designed and engineered. Mayor Grant opened the public hearing at 7:49 p.m. Elyse Farnsworth, 1487 Lametti Lane, urged the Council to choose Option 1 with the trail. She believed this was the better option and would allow her neighborhood to be included in the City’s trail system. She understood this would come at a higher cost, but believed this was the best way to move the project forward. Gregg Larson, 3377 North Snelling Avenue, stated he lives on one of the streets planned for improvement. He explained he wants a trail that has been promised for decades along with the same safety features other City trails have. He did not believe the residents in this project area were less deserving than other Arden Hills residents. He did not want to be left on the shoulder anymore. He was of the opinion the feasibility study was flawed with only two alternatives. He believed that both alternatives were unacceptable. He indicated the report rejects Option 1 as being too expensive and Option 2 has been rejected by residents because it does not include a trail. He recommended the City consider an option that was somewhere in between. He suggested the current 40 feet of roadway along Old Snelling Avenue be reconsidered. He noted the lane widths could be reduced to 11 feet, which would provide two feet. He explained reducing the width of the shoulder on one side by four feet would create four additional feet for a trail, leaving 14 feet on the trail side. He reported full depth reclamation would reduce the cost for Option 1, as would a trail on the east versus the west side of the street. He suggested curbs be placed between the roadway and the new trail for safety purposes. He indicated creative design on the trail side would allow for the current rural ditch drainage to be utilized without needing to invest in costly stormwater improvements. He stated if the design does not MSA standards, a variance could be requested or this portion of Old Snelling could be delisted on the MSA network. He commented this may be a better option than trying to construct this roadway to meet MSA standards considering no dollars were available to assist with this project. He encouraged the City to improve the safety for the pedestrians walking along this roadway and that rumble strips and ballards not be considered. He wanted to see a safe trail design approved for this project. ARDEN HILLS CITY COUNCIL – APRIL 26, 2021 6 Bobby Goldman, 1290 County Road F W #309, noted he does not live in the immediate area, but he walks and bikes across Arden Hills quite often. He stated this was an area of concern for him. He recommended a comprehensive park and trail infrastructure plan be considered. He reported this trail segment has been in planning stages for decades. He understood the trail would come at a higher cost, but believed it was in the City’s best interest to complete the trail. Amy Hoffman, 3500 Glen Arden Road, stated she supported Option 1. She encouraged the Council to create a safe pedestrian safe for the pedestrians that live in this area. She indicated this roadway needs a curb separated trail and suggested the Council have a solution mindset to get this project done. Stephen Nelson, 3475 Siems Court, asked if this was the correct time to talk about the roundabout. Mayor Grant reported now would be the correct time. Mr. Nelson explained a trail was necessary along this roadway but recommended the City work within the current footprint of the roadway. He commented he saw no advantages to pursuing a roundabout and noted it would be difficult for pedestrians to cross to cross the roundabout. He indicated the roundabout was quite costly and he recommended the four-way stop remain in place. He believed the real problem was the street lights at McDonald’s which created backups. He encouraged the City to save the money and not pursue the roundabout. Todd Mueller, 1429 Lametti Lane, asked if the City would reconsider how the turn lane along Highway 51 at Old Snelling Avenue was laid out within this project. Interim Public Works Director Swearingen reported this particular turn lane was within MNDOT right of way and was not included in these improvements. Mr. Mueller encouraged the City to speak to the State about the layout of this turn lane. Interim Public Works Director Swearingen explained MNDOT was consider improvements for the Highway 51 corridor and noted he could bring this concern to their attention. Mr. Mueller commented the proposed trail would benefit so many people in the neighborhood. He questioned if there would there ever be a connection along Highway 51 to provide a loop around the lake. Interim Public Works Director Swearingen commented the PTRC has contacted Roseville and MNDOT regarding this trail connection. He noted preliminary discussions were being held. Christy Jacob, 4192 Arden Place W, stated she supported Option 1 or any solution focused option that would include a trail. She explained she had children that liked to ride their bikes and she would like to see a trail for safety purposes. Jill King, 1483 Bussard Court, reported she moved to Arden Hills in 2010. She discussed how many young people have moved into her neighborhood over the years and believed that the ARDEN HILLS CITY COUNCIL – APRIL 26, 2021 7 proposed trail was extremely pivotal for safety reasons. She commented on how much more her children have been biking since COVID happened, because the level of traffic on the streets was lower. She stated she would love for her children to be able to experience all of Arden Hills, but this was being hindered due to the lack of a trail along Old Snelling Avenue. She encouraged the City to pursue more than two options in order to find the best and most affordable solution for the City. She commented further on the benefit of having a complete route around Lake Johanna. Doug Lieser, 1434 Bussard Court, supported Option 1 for Area 1. He explained he had safety concerns and would like to see a trail completed. He noted he has two small children and noted his kids and all people in the neighborhood would benefit from a trail. He recommended a curbed trail system be pursued. Patrick Burlingame, 3590 Snelling Avenue North, thanked the Council for their time. He questioned why his property was not being assessed for this project. He indicated the City cannot promise anything and also cannot take bribery from residents because they want a trail. He explained this roadway has a shoulder where people can walk. He noted he lives on the end of a frontage road that is awkward. He discussed the design of Highway 51 and reported there was shoddy planning and poor soils under this roadway. He did not believe the City could be trusted to finish a project. He recommended the shoulder be used for walking. He suggested if a trail was considered that it be built from County Road E and Snelling Avenue to Lake Johanna. He indicated he was not resistant to a roundabout. He reported studies show that roundabouts were a safer option. He supported a roundabout being built per State guidelines. He stated he did not support paying more money in order to get a trail. Ms. Hoffman expressed her concern with the current state of the intersection. She noted she has three young children and reported there was little to no room for walkers to safely cross this intersection. She suggested the lane widths be repainted in order to improve pedestrian safety. Kathy Nelson, 3475 Siems Court, encouraged the City to consider Gregg Larson’s suggestions. She stated she did not want to see any trees lost along this roadway or that the trail be brought closer to homes. She discussed how the installation of curb and gutter would impact the street. She requested the speed limit for this roadway be reduced from 40 miles per hour to 30 miles per hour. She suggested the City reconsider the options for this project prior to moving it forward. Mayor Grant closed the public hearing at 8:22 p.m. B. Amended Planned Unit Development and Site Plan – Boston Scientific – 4100 Hamline Avenue N – PC 21-001 Planning Consultant Kansier stated the Boston Scientific campus at 4100 Hamline Avenue North operates under a Planned Unit Development (PUD) that was originally approved in 2002 for the Guidant Corporation. The last update to the PUD and Campus Master Plan took place in 2020 when the City approved a loading dock addition to the South side of Building 10. Before that, in 2017, the City approved a 5,330 square foot building addition on the northeast corner of Building 9 (Planning Case 17-013). New building construction or site modification identified on the approved Campus Master Plan requires the submittal of a Site Plan Review application prior to construction. For building construction or site modifications not included on the Master Plan, a ARDEN HILLS CITY COUNCIL – APRIL 26, 2021 8 PUD Amendment is required. The proposed addition to Building 14 is not shown on the current Master Plan and a PUD Amendment is therefore being requested. Staff commented further on the request and recommended the Council hold a public hearing for the requested Amended PUD and Site Plan for Boston Scientific. Mayor Grant opened the public hearing at 8:33 p.m. Bryan Mills, 1288 Wynridge Drive, reminded the Council that this was the only industrially zoned property adjacent to a residential neighborhood. Because of this, he encouraged the Council to take into consideration the concerns of the neighborhood. He asked if the removal of the existing industrial equipment on the northwest corner had been formalized or was this a line item that might happen at some point in the future. Planning Consultant Kansier reported the way it was worded, once the expansion was completed, the HVAC equipment may be removed. She explained the City Council could create a condition or place timeframes on this work. Mayor Grant recommended any comment from the applicant be addressed under Item 10B on the agenda. Mayor Grant closed the public hearing at 8:38 p.m. C. Conditional Use Permit Amendment and Site Plan – Bethel University (Football Field) – 3900 Bethel Drive – PC 21-002 Planning Consultant Kansier stated Bethel University (“The Applicant”) is requesting a Conditional Use Permit (CUP) Amendment and Site Plan Review to update the existing football and practice fields located in the southern quadrant of their main campus at 3900 Bethel Drive. The Applicant is proposing to convert the existing grass football field into a synthetic turf stadium field with a new track constructed around it and the existing grass practice field into a synthetic turf multi-purpose field. The Applicant is also proposing changes to the lighting around the two fields, scoreboards, the spectator plazas, the perimeter fencing, and the grandstand and press box. Seating capacity will remain as is. Planning Consultant Kansier explained Bethel University operates under a CUP Master Plan. As the university comes forward with plans, they are reviewed against the Master Plan for consistency. Building plans that are consistent with the Master Plan require a Site Plan Review. A CUP Amendment is required when plans are not included in the approved Master Plan. The two proposed improvements to the football field and the practice field are not included on the Master Plan and a CUP Amendment is therefore required. Staff commented further on the request and recommended the Council hold a public hearing for the CUP Amendment and Site Plan for Bethel University for the changes proposed to the football field. Councilmember Holden reported the plans before the Council had a plaza, scoreboard, perimeter fencing and other items that were not being requested at this time. She questioned how the Council should address this concern. ARDEN HILLS CITY COUNCIL – APRIL 26, 2021 9 Planning Consultant Kansier stated she understood these items were on the plan and in the pictures provided by Bethel University. She explained she had called Bethel University to request updated plans. She recommended that if this item were approved that the motion be very specific to the items being approved. Mayor Grant opened the public hearing at 8:50 p.m. Rob Carlson, 3377 Snelling Avenue North, asked if the lighting would have a time limitation. He inquired if the lights would have to be shut off by a certain time at night. Planning Consultant Kansier indicated she was not aware of any set requirement but this could be a made a condition for approval. Mr. Carlson reported he lived in between Bethel University and Northwestern University. He explained Roseville has requirements on when the lights have to be shut off. He encouraged the City Council to also have a requirement in place as to when the lights must be shut off. Mayor Grant closed the public hearing at 8:52 p.m. D. Amended Planned Unit Development and Site Plan – 3787 Lexington Avenue – PC 21-004 (Lexington Station Phase 3) Planning Consultant Kansier stated in 2013, the City approved a Master Planned Unit Development (PUD) for Roberts Management’s proposed Lexington Station redevelopment project, located at the southwest corner of Lexington Avenue North and Red Fox Road. The total project area is 7.57 acres and is comprised of three parcels. The proposed development would be completed in three (3) phases. Phase I of the redevelopment was completed in 2013-2014 and included the demolition of the former Blue Fox Restaurant and the construction of a 15,340 square foot multi-tenant commercial building with a drive through. Phase II consisted of removing the existing building at 1120 Red Fox Road and constructing a new 16,922 square foot multi- tenant commercial building with a drive through. Phase II was completed in in the fall of 2018. Staff commented further on the request and recommended the Council hold a public hearing for the Amended PUD and Site Plan request for Lexington Station Phase 3. Councilmember Holden stated after visiting the site on numerous occasions she has never seen the parking lot full. She asked where snow was stored in the parking lots during the winter months. Mayor Grant commented he did not recall where snow was stored for Phase 1 and Phase 2. He requested further information regarding the cross access agreement and traffic flow to the south of this development. Planning Consultant Kansier reviewed the Site Plan with the Council and explained the property to the south was not interested in a cross access agreement. She noted if the property to the south were to redevelop in the future, a cross access agreement could be considered. She noted the main purpose for this cross access agreement would be to have access to the stoplight. ARDEN HILLS CITY COUNCIL – APRIL 26, 2021 10 Mayor Grant opened the public hearing at 9:09 p.m. Lynda Hanni, 4211 Shirley Lane N in Shoreview, stated her concerns with this project was that the traffic study was completed in February of 2021 during the COVID timeframe. She explained she traveled this roadway every day and she feared that the traffic levels were not accurate. She encouraged the City to take this into consideration. Mayor Grant closed the public hearing at 9:12 p.m. 10. NEW BUSINESS A. Resolution 2021-025 Ordering Improvement and Preparation of Plans and Specifications – Snelling Avenue N and County Road E Street and Utility Improvement Project Interim Public Works Director Swearingen stated following the public hearing under agenda item No. 9A, the next step in the project delivery process is to approve a Resolution ordering the improvements and the preparation of plans and specification for the Snelling Avenue North and County Road E Improvements Project. The Resolution would order the improvements and plans in accordance with the recommendations provided in the project feasibility report. The Council must formally decide on the Alternative within Area 1 to move forward with design, in which, this decision will be inserted into the Resolution. Upon approval of the resolution, a Request for Proposals (RFP) for producing project design plans and specifications will go out to respected consulting firms whom have recently completed successful projects with the City of Arden Hills. Mayor Grant asked if staff looked at other options for Area 1. Interim Public Works Director Swearingen explained two options were included within the feasibility report and noted both met MSA standards. He commented further on the improvements that would have to be completed in order to comply with MSA requirements. He was of the opinion that other options were considered within the feasibility study, but noted the two most feasible options were presented to the Council. Councilmember Holden discussed the option provided by Mr. Larson and asked if the City could request a variance to the MSA standards. She indicated she would be willing to postpone action on this item if this were the case. Interim Public Works Director Swearingen indicated MSA does allow variances. He reported he was not experienced enough to understand what type of variances they do and do not allow. He stated he would have to communicate with State Aid representatives for clarification on this matter. Mayor Grant noted Mr. Larson’s commented were provided to the Council in Appendix J. Councilmember Holden stated without knowing what MSA would waive, she questioned if the City could narrow the roadway with a curb and trail. ARDEN HILLS CITY COUNCIL – APRIL 26, 2021 11 Interim Public Works Director Swearingen stated he does not have any reason to believe that the feasibility report that was presented wouldn’t have taken that into consideration, if it were allowed. Mayor Grant discussed Design Alternative 2 for Area 1. He questioned further information regarding the lane and shoulder widths for this alternative. He asked if MSA would allow for 11 foot wide roadways. Interim Public Works Director Swearingen read through the recommendations within the feasibility study and stated 11 feet would be allowed for the traveling lanes on MSA roadways. He commented the City was proposing to shrink the shoulder on the east side, to shrink the driving lanes and then to create a walking shoulder on the west side of the roadway. Mayor Grant questioned what the shoulder width would be on the east side of the roadway. Interim Public Works Director Swearingen indicated this would be up to the City but given the steep slope of the land adjacent to the shoulder, staff was recommending the shoulder not be any less than six feet. Mayor Grant reported this would create a 12 foot shoulder on the west side of the roadway. Interim Public Works Director Swearingen stated this was correct. Councilmember Holden asked if it was traffic safety engineers that put the two options together for the City to consider. Interim Public Works Director Swearingen explained this was the case. Councilmember Scott questioned if the assessment to the residents was the same between Option 1 and Option 2. Mayor Grant reported this was correct. Councilmember Holden commented she received calls and emails from residents that want the trail as well as calls and emails from residents that do not want the trail. She stated she would be willing to postpone action on this project in order to allow staff to speak with MSA staff to see if the roadway can be narrowed and a trail created on the existing roadway that would meet everyone’s needs. She indicated it was a goal to have trails throughout the entire City, but noted the franchise fee was defeated by the residents. She reported the Council tries to partner with people and that was how trails have been completed. She explained the City has worked to complete a lot of trails in the past 10 years. She stated she did not feel guilty about installing a shoulder trail if it was safe. Mayor Grant stated he was surprised by the number of people who said a wider shoulder would be sufficient and did not want the trail. He indicated he wanted the shoulder to be safe. He explained if the Council had more questions that had to be brought to the MSA, he did not have a problem postponing action on this item. He commented it was clear this roadway had to be ARDEN HILLS CITY COUNCIL – APRIL 26, 2021 12 redone and was beyond its serviceable life. He stated he would rather delay action than rush the project through without having an optimal decision. Councilmember Holmes indicated staff needed direction on how to proceed for Area 1, whether that be Option 1 or Option 2. She questioned if the Council could move Option 2 forward directing staff to speak with the MSA to see if narrowing travel lanes and a shoulder trail option was viable. Mayor Grant asked how things were looking in terms of the project timeline. Interim Public Works Director Swearingen explained this project was slated to be bid in February of 2022 with construction beginning in April of 2022. Councilmember Holmes stated she did not believe it would take staff too long to speak with individuals at the MSA to see if this proposal was viable. Interim Public Works Director Swearingen commented he has discussed the proposed options with MSA and it was recommended the trail not be made too wide so as to be confused as a travel lane. Councilmember Scott stated his overwhelming concern was safety for residents. He indicated he did not want to see the project delayed another year given the existing condition of the roadway. He was of the opinion the residents in the area overwhelmingly supported Option 1. Councilmember Holmes discussed the comments from the public that were provided to the Council in Appendix J. She anticipated about 50% of the residents wanted Option 1 and 50% supported Option 2. Councilmember Holden asked if the City could put any type of markings on the pavement they choose. Interim Public Works Director Swearingen stated this was possible and commented on the type of buffer strips that could be painted on the roadway. Mayor Grant noted this meant a person walking symbol could be painted on the pavement, along with a double white line. Interim Public Works Director Swearingen reported this was the case. Mayor Grant asked if the Council was comfortable moving forward allowing staff the flexibility to have further conversations with MSA. Councilmember Scott inquired if a date would be set for approval. Mayor Grant commented he did not have a specific date or deadline in mind. Rather he was hoping staff could speak with MSA and report back to the Council. ARDEN HILLS CITY COUNCIL – APRIL 26, 2021 13 Councilmember Holmes supported the Mayor’s suggestion with Option 2 moving forward and directing staff to discuss alternative options with MSA. She indicated she did not want this project further delayed. Interim Public Works Director Swearingen stated this item would need four votes in order to move it forward. City Attorney Jamnik explained State law requires a 4/5 vote of the City Council to order improvements that do not come to the City under a petition. Councilmember Holden stated she was in favor of moving the project forward with Option 2. She discussed how Option 1 would change the look and feel of the neighborhood. Councilmember Scott reported in the interest of moving this project forward he will reluctantly support Option 2. MOTION: Councilmember Scott moved and Councilmember Holmes seconded a motion to adopt Resolution #2021-025 – Ordering Improvement and Preparation of Plans and Specifications – Snelling Avenue N and County Road E Street and Utility Improvement Project to incorporate Alternative 2 for Area 1. A roll call vote was taken. The motion carried (4-0). B. Amended Planned Unit Development Site Plan Review – Boston Scientific – 4100 Hamline Avenue N – PC 21-001 Planning Consultant Kansier stated following the public hearing under agenda item No. 9B, the next step in the process is to approve a PUD Amendment and Site Plan Review for Boston Scientific. Staff provided the following Findings of Fact: 1. The Boston Scientific campus at 4100 Hamline Avenue North operates under a Planned Unit Development (PUD) that was originally approved in 2002 for the Guidant Corporation. 2. The last update to the PUD and Campus Master Plan took place in in 2020 when the City approved a loading dock addition to the South side of Building 10 (Planning Case 19- 018). 3. New building construction or site modification identified on the approved Campus Master Plan requires the submittal of a Site Plan Review application prior to construction. 4. For building construction or site modifications not included on the Master Plan, a PUD Amendment is required. 5. The proposed addition to Building 14 is not shown on the current Master Plan. 6. A public hearing for a PUD Amendment request is required before the request can be brought before the City Council. 7. The Planning Commission conducted a public hearing on April 7, 2021. Planning Consultant Kansier explained the Planning Commission reviewed this application at their April 7, 2021 meeting. At that time, they recommended approval of the Boston Scientific application for an Amended Planned Unit and Site Plan by a 6-0 vote. Staff recommended a ARDEN HILLS CITY COUNCIL – APRIL 26, 2021 14 motion to approve Planning Case 21-001, for a PUD Amendment and Site Plan Review of 4100 Hamline Avenue based on the findings of fact and submitted plans, subject to the following conditions: 1. All conditions of the original Planned Unit Development shall remain in full force and effect. 2. Prior to the issuance of a grading permit, all items identified in the February 17, 2021 Engineering Division memo shall be addressed. All comments shall be adopted herein by reference. 3. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 4. The proposed structures shall conform to all other regulations in the City Code. 5. A Grading and Erosion permit shall be obtained from the city’s Engineering Division prior to commencing any grading, land disturbance or utility activities. The Applicant shall be responsible for obtaining any permits necessary from other agencies, including but not limited to, MPCA, Rice Creek Watershed District, and Ramsey County prior to the start of any site activities. 6. Heavy duty silt fence and adequate erosion control around the entire construction site shall be required and maintained by the Developer during construction to ensure that sediment and storm water does not leave the project site. 7. The Applicant shall be responsible for protecting the proposed on-site storm sewer infrastructure and components and any existing storm sewer from exposure to any and all stormwater runoff, sediments and debris during all construction activities. 8. Prior to the issuance of a building permit, a landscape financial security equal to 125% of the cost of the landscaping to be installed on the site shall be submitted. The Applicant must submit a detailed cost estimate for the landscaping so staff can determine the final amount. Landscape financial security shall be held for two full growing seasons. 9. Prior to the issuance of a building permit, the Applicant shall submit a materials board to be approved in writing by staff. 10. All light poles, including base, shall be a maximum of 25 feet in height and shall be shoebox style, downward directed, with high-pressure sodium lamps or LED and flush lenses. Other than wash or architectural lighting, attached security lighting shall be shoebox style, downward directed with flush lenses. In addition, any lighting under canopies (building entries) shall be recessed and use a flush lens. The applicant must provide photometric calculations for the lighting at the west property line. 11. Once construction is complete and the equipment is operational, the Applicant must conduct a noise study to ensure the facility does not exceed maximum noise standards. If necessary, steps shall be taken to correct any deficiencies. 12. Boston Scientific to complete yearly noise studies on Building 14 and to report these findings to the City of Arden Hills. Planning Consultant Kansier reviewed the options available to the City Council on this matter: 1. Recommend Approval with Conditions 2. Recommend Approval as Submitted 3. Recommend Denial 4. Table ARDEN HILLS CITY COUNCIL – APRIL 26, 2021 15 Mayor Grant requested the applicant address the question that was raised during the public hearing. Jeff Hejl, Facility Engineer at Boston Scientific, explained the existing equipment on the north side of the building, which included an HVAC chilling unit would be replaced in order to reduce noise levels at Building 14. Councilmember Holden requested further clarification on which pieces of equipment would be replaced. Mr. Hejl stated the equipment on Building 14 that was included in the noise study included compressor units and vacuum pumps that have been mitigated since the 2006 study. He indicated there was also a chiller unit on top of the roof that supports the HVAC system, along with air cold units that service the controlled environment in the manufacturing area of the building. He explained the chiller unit on the far north end of the building was past end of life and causes the most noise from the study. He reported this one unit would be removed and replaced. Councilmember Holmes commented this has always been a confusing issue for her. She indicated only the chiller would be removed but it would be replaced with a new chiller. Mr. Hejl stated that was correct. Councilmember Holmes questioned when this would happen. Mr. Hejl explained this would happen during the duration of the expansion project. He stated the project was expected to be done by December of 2022. Councilmember Holden asked if both chillers would be operating at any one time. Mr. Hejl stated this would not occur. Further discussion ensued regarding the future mechanical needs for Boston Scientific. Councilmember Holden requested further information regarding the tree replacement plan. She understood the applicant was interested in planting more trees and reported the area down by the adjacent homes does not have a large number of trees currently. She questioned where the additional trees would be placed. John Larson, RSP Architects, reviewed the tree replacement plan in further detail with the Council. He noted only a portion of the trees that would be planted on the westerly side of the building were shown on the plan. He explained he had submitted an updated landscaping plan (Sheet L161) to staff, but this drawing was not included in the packet. He indicated more trees would be planted to the north along the western edge of the building. Councilmember Holden requested staff changing the drawing on the screen to show where the clusters of trees would be located. ARDEN HILLS CITY COUNCIL – APRIL 26, 2021 16 Councilmember Scott stated for a point of order, the City Council had reached its three hour time limit for this meeting. Mayor Grant explained the Council had to make a motion to extend the meeting. MOTION: Mayor Grant moved and Councilmember Holden seconded a motion to extend the meeting to 11:00 p.m. A roll call vote was taken. The motion carried (4-0). Mr. Larson reviewed the site plan in further detail with the Council noting the location of the additional trees. Councilmember Holden asked if the majority of these trees would be evergreens. Mr. Larson reported this was the case, noting the trees would be a variety of cedars and pines. Councilmember Holden questioned what size trees were being planted. Mr. Larson reviewed the caliper inches of the trees that would be planted. He estimated 63 caliper inches of trees would be planted. Councilmember Holden supported an additional condition that would require the applicant to plant additional trees in order to put this requirement into writing. Mr. Larson stated he supported the Council adding this condition. MOTION: Mayor Grant moved and Councilmember Holmes seconded a motion to approve Planning Case 21-001 for a Planned Unit Development (PUD) Amendment and Site Plan Review of 4100 Hamline Avenue based on the findings of fact and submitted plans, and the twelve (12) conditions in the April 26, 2021, Report to the City Council. Councilmember Holden stated the applicant was asking for a variance of five feet. She questioned how high the roof would be without the equipment. Mayor Grant reported the building would be 21 feet high. Mr. Hejl commented with the mechanical penthouse the roof would be 39 feet above the grade level. He explained if the full enclosure was not around the HVAC units a screen wall would be constructed 33 feet above grade level. He stated that if only a screen were constructed, this building would not meet the City’s noise requirements and the entire HVAC system would have to be reconstructed. Councilmember Holden stated if noise standards were exceeded, would there be any way to insulate the mechanical penthouse against sound. ARDEN HILLS CITY COUNCIL – APRIL 26, 2021 17 Tony Baxter, Acoustical Engineer with ESI, explained he has discussed what else can be done if this building exceeds the L50 requirement for noise. He reported these changes would not be to the penthouse, but rather would be to the screening around the chiller units. He stated he did not anticipate this building would have a problem. Mr. Hejl commented he has also made mention that post project Boston Scientific would do additional noise readings to ensure the building has met the MPCA limits. He proposed following up with this six months later to ensure the building was meeting the limits. Councilmember Holden questioned what the screen would be made of around the new chiller unit. Mr. Larson reported the screening would be made from a heavy gauge corrugated ribbed metal panel. He stated this material was akin to a sound wall. Councilmember Holden asked if better fencing could be placed around the chiller now. Mr. Larson explained Boston Scientific has been working with Mr. Baxter to find the right material in order to get the desired effect and to reduce sound coming from the building. Mr. Baxter indicated the barrier wall material had sufficient mass that to attenuate the noise. He stated if the material were thicker or stiffer, there would be no improvement. He commented the proposed material was already sufficient. Councilmember Holmes requested Condition 11 be amended to require the applicant to complete a noise study six months after the building was completed to ensure the building was still compliant with MPCA requirements. AMENDMENT: Councilmember Holmes moved and Mayor Grant seconded a motion to amend Condition 11 requiring the applicant to conduct a noise study six months after the building was completed. Councilmember Holden stated these noise studies would be completed when the equipment was most new and efficient. She anticipated the equipment would increase in noise over time and she would like to see Boston Scientific required to conduct more studies over time. Councilmember Holmes discussed Condition 12 noting this would require the applicant to complete an annual noise study. Councilmember Holden indicated this addresses her concern. She called the question. A roll call vote was taken. The amendment carried 3-1 (Councilmember Scott opposed). Councilmember Holmes stated she would like to add Condition 13 requiring the applicant to replace the original chiller by December of 2022. ARDEN HILLS CITY COUNCIL – APRIL 26, 2021 18 AMENDMENT: Councilmember Holmes moved and Councilmember Holden seconded a motion to add Condition 13 requiring the applicant to replace the original chiller by December of 2022. Councilmember Holden questioned when occupancy would be granted for this building. Mr. Hejl stated certificate of occupancy and start date would be quarter one of 2023. A roll call vote was taken. The amendment carried 3-1 (Councilmember Scott opposed). Councilmember Holmes stated she would like to see a condition that addresses the trees. Planning Consultant Kansier explained Condition 3 states the project shall be completed in accordance with all plans submitted. Councilmember Holmes reported the applicant has proposed doubling the number of trees on the current plan, which meant there would be 74 trees with a total replacement of 127 caliper inches. Planning Consultant Kansier recommended specific numbers not be referenced. She found the resubmitted plans dated February 8, 2021, and stated these could be referenced on a new condition. Councilmember Holden stated this does not help as the Council has not seen these plans. She asked if the applicant would be installing eight to twelve foot trees on the north side. Planning Consultant Kansier explained according to the submitted plans, the applicant was proposing to install twelve foot trees on the north side. AMENDMENT: Councilmember Holmes moved and Mayor Grant seconded a motion to add Condition 14 noting the tree preservation plan (L001, L060, L160, and L161) that will be followed for this project will be from the plans submitted to the City dated February 8, 2021. A roll call vote was taken. The amendment carried (4-0). Mayor Grant called the question on the amended motion. A roll call was taken. The amended motion to approve Planning Case 21-001 for a Planned Unit Development (PUD) Amendment and Site Plan Review of 4100 Hamline Avenue based on the findings of fact and submitted plans, the proposed conditions as stated in the April 26, 2021, Report to the City Council and the amended conditions as stated above carried (4-0). C. Resolution 2021-026 Conditional Use Permit Amendment and Site Plan – Bethel University (Football Field) – 3900 Bethel Drive – PC 21-002 ARDEN HILLS CITY COUNCIL – APRIL 26, 2021 19 Planning Consultant Kansier stated following the public hearing under agenda item No. 9C, the next step in the process is to approve a Conditional Use Permit Amendment and Site Plan for Bethel University for the changes being proposed to the Football Field. Staff provided the following Findings of Fact: General Findings: 1. The Bethel University main campus at 3900 Bethel Drive is located in the Institutional Zoning District. 2. A Higher Education, College Campus is a Conditional Use in the Institutional District. 3. Bethel University operates under a Conditional Use Permit Master Plan. 4. The proposed additions are not included on the Master Plan and a CUP Amendment is required. 5. Bethel University has requested Site Plan Review approval for the proposed changes to the football and practice fields. 6. The proposed changes to the football and practice fields would be in compliance with all provisions of the Zoning Code. 7. A public hearing for a PUD Amendment request is required before the request can be brought before the City Council. 8. The Planning Commission conducted a public hearing on April 7, 2021. Conditional Use Permit Evaluation Findings: 9. The proposed plan is not anticipated to have any impact on traffic or parking conditions because the additions do not include an increase in football field seating. 10. The proposed plan includes the addition of LED lights and will increase illumination around the football fields. 11. The proposed plan will not produce any permanent noise, odors, vibration, smoke, dust, air pollution, heat, liquid, or solid waste, and other nuisance characteristics. 12. The proposed plan will impact drainage on the site. 13. The proposed plan will not impact population density. 14. The proposed plan is not expected to have a visual impact on surrounding properties or on land use compatibility with uses and structures on surrounding land or adjoining land values because the new additions will not be easily visible from outside the Bethel University campus. 15. Park dedication requirements are not applicable. 16. The proposed plan does not conflict with the general purpose and intent of the Zoning Code or the Comprehensive Development Plan for the City. Planning Consultant Kansier explained the Planning Commission reviewed this application at their April 7, 2021 meeting. At that time, they recommended approval of the Bethel University application for a Conditional Use Permit Amendment and Site Plan by a 6-0 vote. Staff recommended adopting of Resolution 2021-026 approving the Conditional Use Permit and Site Plan Review for Planning Case 21-002 at 3900 Bethel Drive, based on the findings of fact and the submitted plans, subject to the following conditions: 1. All conditions of the original Conditional Use Permit shall remain in full force and effect. ARDEN HILLS CITY COUNCIL – APRIL 26, 2021 20 2. Prior to the issuance of a grading permit, all items identified in the March 11, 2021 Engineering Division memo shall be addressed. All comments shall be adopted herein by reference. 3. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 4. The proposed structures shall conform to all other regulations in the City Code. 5. A Grading and Erosion permit shall be obtained from the city’s Engineering Division prior to commencing any grading, land disturbance or utility activities. The Applicant shall be responsible for obtaining any permits necessary from other agencies, including but not limited to, MPCA, Rice Creek Watershed District, and Ramsey County prior to the start of any site activities. 6. Heavy duty silt fence and adequate erosion control around the entire construction site shall be required and maintained by the Developer during construction to ensure that sediment and storm water does not leave the project site. 7. The Applicant shall be responsible for protecting the proposed on-site storm sewer infrastructure and components and any existing storm sewer from exposure to any and all stormwater runoff, sediments and debris during all construction activities. 8. Prior to the issuance of a grading permit, a landscape financial security equal to 125% of the cost of the landscaping to be installed on the site shall be submitted. The Applicant must submit a detailed cost estimate for the landscaping so staff can determine the final amount. Landscape financial security shall be held for two full growing seasons. 9. Prior to the issuance of a grading permit, a landscaping letter of credit or escrow shall be required. 10. The Applicant shall be required to provide photometric calculations for the lighting at the property lines of all adjacent residential properties indicating the plan meets ordinance requirements. Planning Consultant Kansier reviewed the options available to the City Council on this matter: 1. Recommend Approval with Conditions 2. Recommend Approval as Submitted 3. Recommend Denial 4. Table Councilmember Holmes reported this Planning Case was a little confusing because it wasn’t clear what the Council was approving. She believed the applicant should make it clear what was being approved with this case. Jay Pomeroy, Landscape Architect with Anderson Johnson Associates, thanked the Council for its consideration. He reported the proposal before the Council was for a nine lane running track, a synthetic football field within the track, a practice field adjacent to the track and the four light poles, flag poles, scoreboard, plazas, and fencing. He stated the items that were not included was any work on the bleachers or the press box. He explained the plans submitted by Bethel University were rather lengthy and addressed the details of the project. ARDEN HILLS CITY COUNCIL – APRIL 26, 2021 21 Councilmember Holmes reported the Council does not know anything about the scoreboard. She supported this item being tabled because the Council did not have enough information regarding this request. Councilmember Holden commented she thought Planning Consultant Kansier had stated the plaza was not included in the plans that were being approved. She indicated she was confused as well. Mayor Grant questioned how the Planning Commission approved this request without understanding the request. Councilmember Holmes stated she watched the Planning Commission meeting and wrote down her questions and noted the Planning Commission did not address the items that were being approved. Councilmember Holden indicated she was the Council Liaison at the recent Planning Commission meeting and the items that were presented to the Commission were the track, the turf field, the practice field and the lighting. She stated she too was confused as to what was being approved. Mr. Pomeroy reported he was surprised by this conversation. He explained he has had his plans into the City since February and noted a neighborhood meeting was held. He indicated he has answered questions of staff and everything was spelled out in the plans. He stated he was not trying to hide anything within this project. He commented the lighting was typically the issue that requires the most investigation but noted all foot candle information had been provided to the City. Councilmember Holden agreed the Council had the plans, but did not understand why staff was stating Bethel would not be moving forward with some aspects of the plan. Mr. Pomeroy indicated in this instance, staff was incorrect. He noted the information was presented correctly at the Planning Commission meeting. Planning Consultant Kansier explained she does not have plans for the scoreboard. She stated she called today to get additional information and was told the sound system was not moving forward. Mr. Pomeroy commented this project could come down to budgeting but noted all items would be included. Councilmember Holden questioned where the plans for the scoreboard were. Mr. Pomeroy reported these plans were detailed on Sheet C 2.3 detail 12, noting the exact type was specified. He commented the general height and I-beam size was spelled out on this page. He indicated he originally submitted his plans to Mike Mrosla. Councilmember Holden asked if the original scoreboard was being replaced. ARDEN HILLS CITY COUNCIL – APRIL 26, 2021 22 Mr. Pomeroy stated the college would be replacing the existing scoreboard with a new scoreboard that had video technology. He noted the existing scoreboard was 20 feet high and 20 feet wide. He understood the new scoreboard would be 25 feet high and 25 feet wide. He reported the back of the scoreboard would face the railroad tracks and residential area. He indicated the existing scoreboard was approximately 240 feet from the property line and the new scoreboard would be about 35 feet closer to the SRC building. Mayor Grant questioned what the City’s timeline was for approval. Planning Consultant Kansier explained the 60 day time limit for this request ends May 23, 2021. Mayor Grant inquired if the Council wants to move forward with this item. Councilmember Scott stated he did not understand what the Council was debating given the fact one of the conditions for approval required the project to conform with all City Code requirements. Councilmember Holmes reported she did not understand what the Council was being asked to approve. She understood these plans were provided to the City but staff has since changed. She expressed concern with the fact the Council had zero information regarding the scoreboard and would like clarification on this matter. She stated the Council was used to receiving complete presentations on Planning Cases and what was being requested. She supported this matter being tabled to allow for a more complete presentation to be made to the City Council. Councilmember Holden agreed stating she would like to find out more information about the scoreboard, the fencing height, etc. Councilmember Holmes recommended action on this item be tabled to the next City Council meeting. Mr. Pomeroy stated the perimeter fence would be a black six foot high chain link fence. He understood the presentation needed to be more succinct but he didn’t see where he was at fault. He reported he has a very defined construction schedule and he has to get this project completed this summer. Mayor Grant asked if the Council would be open to discussing this one item at a Special City Council meeting. He then noted the Council had met the time limit for their meeting extension and asked if the Council wanted to take action on this items this evening or delay them both to a Special City Council meeting. Councilmember Scott supported the Council taking action on Items C and D at this meeting. Councilmember Holmes stated she wanted to accommodate the applicant, but she would much appreciate a detailed presentation on this item 10C and 10D at a Special City Council meeting given the late hour. ARDEN HILLS CITY COUNCIL – APRIL 26, 2021 23 Councilmember Holden supported this recommendation, noting she needed more information on Item 10C. Mayor Grant asked what the deadline was for Lexington Station Phase 3. City Administrator Perrault explained the Lexington Station project had a very tight timeline. He indicated the applicant was proposing to close on this property and needed action from the City. MOTION: Mayor Grant moved and Councilmember Holmes seconded a motion to table action on Resolution #2021-026 – Approving a Conditional Use Permit Amendment and Site Plan for Planning Case 21-002 for Bethel University (Football Field) at 3900 Bethel Drive allowing staff to set the meeting date. A roll call vote was taken. The motion carried 3-0-1 (Councilmember Scott abstained). MOTION: Mayor Grant moved and Councilmember Holmes seconded a motion to extend the City Council meeting to 11:30 p.m. A roll call vote was taken. The motion carried (4-0). D. Amended Planned Unit Development and Site Plan Review – 3787 Lexington Avenue – PC 21-004 (Lexington Station Phase 3) Planning Consultant Kansier stated following the public hearing under agenda item No. 9D, the next step in the process is to amend the Planned Unit Development and Site Plan Review for the property at 3787 Lexington Avenue. Staff provided the following Findings of Fact: 1. The Lexington Station development located at 3787, 3833 and 3845 Lexington Avenue operates under a Planned Unit Development (PUD) that was originally approved in 2013. 2. New building construction or site modification identified on the approved Master Plan requires the submittal of a Site Plan Review application prior to construction. 3. For building construction or site modifications not included on the Master Plan, a PUD Amendment is required. 4. The proposed change to the Master Plan from two buildings to a single building is a significant change to the current Master Plan. 5. A public hearing for a PUD Amendment request is required before the request can be brought before the City Council. 6. The Planning Commission conducted a public hearing on April 7, 2021. Planning Consultant Kansier explained the Planning Commission reviewed this application at their April 7, 2021 meeting. At that time, they recommended approval of the Boston Scientific application for an Amended Planned Unit and Site Plan by a 6-0 vote. The following are motion language options for the City Council to consider. Staff recommended approval of Planning Case 21-004 for a PUD Amendment and Site Plan Review of Lexington Station III at 3787 Lexington Avenue, based on the findings of fact and the submitted plans, subject to the following conditions: ARDEN HILLS CITY COUNCIL – APRIL 26, 2021 24 1. All conditions of the original Planned Unit Development shall remain in full force and effect. 2. Prior to the issuance of a grading permit, all items identified in the March 4, 2021 Engineering Division memo shall be addressed. All comments shall be adopted herein by reference. 3. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 4. The proposed structures shall conform to all other regulations in the City Code. 5. A Grading and Erosion permit shall be obtained from the city’s Engineering Division prior to commencing any grading, land disturbance or utility activities. The Applicant shall be responsible for obtaining any permits necessary from other agencies, including but not limited to, MPCA, Rice Creek Watershed District, and Ramsey County prior to the start of any site activities. 6. Heavy duty silt fence and adequate erosion control around the entire construction site shall be required and maintained by the Developer during construction to ensure that sediment and storm water does not leave the project site. 7. The Applicant shall be responsible for protecting the proposed on-site storm sewer infrastructure and components and any existing storm sewer from exposure to any and all stormwater runoff, sediments and debris during all construction activities. 8. Prior to the issuance of a building permit, a landscape financial security equal to 125% of the cost of the landscaping to be installed on the site shall be submitted. The Applicant must submit a detailed cost estimate for the landscaping so staff can determine the final amount. Landscape financial security shall be held for two full growing seasons. 9. Prior to the issuance of a building permit, the Applicant shall submit floor plans for review by staff. 10. Separate sign permits shall be submitted for all signs on the site. Planning Consultant Kansier reviewed the options available to the City Council on this matter: 1. Recommend Approval with Conditions 2. Recommend Approval as Submitted 3. Recommend Denial 4. Table Councilmember Holmes discussed the sidewalk along Lexington Avenue at Lexington Station Phases 1 and 2. She questioned if Phase 3 would have sidewalk. Planning Consultant Kansier reported a sidewalk was included in the County’s plans along Lexington Avenue. Councilmember Holden questioned if there was a sidewalk to the building for bicyclists or pedestrians. She recommended a trail or sidewalk be considered from Lexington Avenue into the parking lot. Dan Rea, Kensington, stated this was brought up at the Planning Commission meeting and noted the plan was to bring an extension of the sidewalk in the County right-of-way into the site. ARDEN HILLS CITY COUNCIL – APRIL 26, 2021 25 Councilmember Holden recommended a bicycle rack be required at the building entrance. Mr. Rea reported a bike rack would be included. Councilmember Holmes questioned how snow removal on this site would be managed given the limited amount of parking onsite. Mr. Rea explained there would be some snow piling in the southeast corner and along the southern property line. He commented further on how the snow piles would not hinder any truck movement on the site. Councilmember Holden thanked the developer for having windows on the south side of the building. She inquired if the monument and wall signs for this building was comparable to the signs on the other Lexington Station phases. Planning Consultant Kansier reported the monument sign was very similar but noted she was unsure if the wall sign was comparable. Mr. Rea discussed the proposed signage that would make up the 180 square foot wall sign. He reported he would be seeking a separate sign permit from the City. He indicated 180 square feet would be smaller than the Cub Foods sign down the street. Councilmember Holden recommended Condition 11 be added to require the applicant to construct a sidewalk connection from Lexington Avenue to the parking lot. Mayor Grant asked if the Council should require the applicant to construct a sidewalk along Lexington Avenue. Planning Consultant Kansier reported this sidewalk was included in the County’s plans for Lexington Avenue. Councilmember Holden indicated she did not believe the City could require the applicant to construct a sidewalk in County right-of-way. City Attorney Jamnik reported if the Council puts a condition in the approval, the agreement will then address the connectivity from the Lexington Avenue sidewalk constructed by the County into this development. He indicated this would be a sufficient way to address this concern. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve Planning Case 21-004 for a PUD Amendment and Site Plan Review of Lexington Station III at 3787 Lexington Avenue, based on the findings of fact and submitted plans, and the ten (10) conditions in the April 26, 2021, Report to the City Council. The motion carried (4-0). ARDEN HILLS CITY COUNCIL – APRIL 26, 2021 26 AMENDMENT: Mayor Grant moved and Councilmember Holden seconded a motion to add Condition 11 requiring the applicant to provide connecting sidewalk and trail extensions from the north/south Lexington Avenue County constructed sidewalk in a subsequent submittal and approval. A roll call vote was taken. The amendment carried (4-0). AMENDMENT: Councilmember Holden moved and Mayor Grant seconded a motion to add Condition 12 requiring the applicant to install a bike rack near the entrance of the building. A roll call vote was taken. The amendment carried (4-0). A roll call vote was taken. The amended motion to approve Planning Case 21- 004 for a PUD Amendment and Site Plan Review of Lexington Station III at 3787 Lexington Avenue, based on the findings of fact and submitted plans, and the ten (10) conditions in the April 26, 2021, Report to the City Council and the above amended conditions No. 11 and No. 12 carried (4-0). 11. UNFINISHED BUSINESS None. 12. COUNCIL COMMENTS Councilmember Scott discussed National Public Works week which would be observed May 16- 22, 2021. He thanked the City’s Public Works staff for their dedicated service to the community. Councilmember Scott reported the first week in May was National Public Servants week and May 9-15, 2021 was National Police Week. Councilmember Holmes requested Interim Public Works Director Swearingen to thank his staff for their great work on behalf of the community. Councilmember Holmes thanked the Arden Hills Foundation and Dan Reichert of State Farm for donating another bench to the City. Councilmember Holden thanked Planning Consultant Kansier for her great work. Mayor Grant thanked Planning Consultant Kansier for filling in after Mike Mrosla left the City. He stated he appreciated all of her hard work. ARDEN HILLS CITY COUNCIL – APRIL 26, 2021 27 ADJOURN MOTION: Mayor Grant moved and Councilmember Holden seconded a motion to adjourn. A roll call vote was taken. The motion carried (4-0). Mayor Grant adjourned the Regular City Council Meeting at 11:25 p.m. __________________________ __________________________ Julie Hanson David Grant City Clerk Mayor Approved: May 10, 2021 CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL MEETING APRIL 29, 2021 2:00 PM ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the Special City Council meeting at 2:00 p.m. Note: On March 20, 2020 the Mayor signed a determination allowing Councilmembers to participate in City Council meetings via telephone pursuant to State Statute 13D.021 Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Steve Scott Absent: None Also present: City Administrator Dave Perrault and City Clerk Julie Hanson 1. APPROVAL OF AGENDA MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the meeting agenda. The motion carried unanimously (5- 0). 2. CONSENT CALENDAR A. Motion to Approve Appointment of Senior Planner MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the Consent Calendar and authorize execution of all necessary documents contained therein. The motion carried unanimously (5- 0). 3. PULLED CONSENT ITEMS None. ARDEN HILLS SPECIAL CITY COUNCIL – APRIL 29, 2021 2 4. COUNCIL COMMENTS Councilmember McClung stated he had missed the regular meeting of April 26, 2021, but said it appeared the Council had engaged in good discussions regarding the items on the agenda and that the questions and comments he would have made had been addressed. Councilmember Holmes and Mayor Grant welcomed back Councilmember McClung. ADJOURN MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to adjourn. The motion carried unanimously (5-0). Mayor Grant adjourned the Special City Council Meeting at 2:05 p.m. __________________________ __________________________ Julie Hanson David Grant City Clerk Mayor CONSENT ITEM 6A MEMORANDUM DATE: May 10, 2021 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst SUBJECT: Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider A. Approve Claims and Payroll or B. Reject Claims and Payroll Background Payroll is processed biweekly and accounts payable is processed weekly. Budget Impact NA Attachments 2021 Payroll #9 ……………………………………………………………. $76,595.55 Total Payroll $76,595.55 Paid Claims--- 04/17/2021 through 04/30/2021 (Check Nos. 50017-50046 and ACH Checks) ……………………………... $251,489.57 Total Accounts Payable $251,489.57 Total Claims $328,085.12 CITY OF ARDEN HILLS PAYROLL # 9 CHECKS DATED: 04/30/21 Biweekly: 04/10/21 - 04/23/21 EMPLOYEE DEDUCTIONS AMT.Payment Method FIT 6,454.06 EFT SIT 2,845.75 EFT FICA Oasdi 4,075.43 EFT FICA Medicare 953.13 EFT TOTAL TAXES 14,328.37 Health Premium 0.00 A/P Check* Dental Premium 0.00 A/P Check* FSA Health Care Reimb. 0.00 A/P Check* FSA Dependent Care Reimb. 0.00 A/P Check* TOTAL FLEXIBLE SPENDING 0.00 HSA Health Saving 0.00 Health Care Savings Plan-Retirement 0.00 EFT Health Care Savings Plan-2% 392.25 EFT Health Care Savings Plan-4% 448.93 EFT TOTAL HEALTH SAVINGS 841.18 PERA 3,961.79 EFT ICMA 2,404.31 EFT Central Pension Fund-Union 614.40 A/P Check* MN State Retirement System 750.00 EFT TOTAL RETIREMENT 7,730.50 IUOE 49 Dues (Union) 0.00 A/P Check* LTD/STD Insurance 0.00 A/P Check* PERA Life Insurance 0.00 A/P Check* Life/Addl/Dep Life 0.00 A/P Check* Life/Addl non-tax 0.00 A/P Check* UNUM 0.00 A/P Check* AFLAC 0.00 EFT TOTAL VOLUNTARY 0.00 Total Employee Deductions 22,900.05 Net Payroll 0.00 Direct Deposit 43,673.89 EFT Gross Payroll Tie-Out 66,573.94 Plus City Paid Benefit 10,021.61 TOTAL PAYROLL COST 76,595.55 FICA TIE-OUT Gross Payroll 66,573.94 Less Total FSA 0.00 Less Total H.SA 841.18 Less Voluntary Ins 0.00 Net P/R Subject to FICA 65,732.76 FICA Oasdi @ 6.20% 4,075.43 FICA Medicare @ 1.45% 953.13 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax Deposit Service. Transfers are typically made up to two days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. Checks may be paid this week or the following week. CITY BENEFIT 4,075.43 953.13 5,028.56 0.00 0.00 0.00 0.00 0.00 4,571.31 421.74 4,993.05 0.00 0.00 Accounts Payable User: Printed: pang.silseth 5/3/2021 11:19 AM Checks by Date - Detail by Check Date Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0192 GRAINGER INC 04/23/2021ACH 9867431711 Supplies 97.66 9870365328 Supplies 83.64 181.30Total for this ACH Check for Vendor 0192: 0230 MTI DISTRIBUTING CO INC 04/23/2021ACH 1296279-00 Parts-Equip #85458 153.49 1296570-00 Parts-Large Area Mower 75.85 229.34Total for this ACH Check for Vendor 0230: 0320 HEALTH PARTNERS INC 04/23/2021ACH 104251084 Dental Insurance-May 826.57 826.57Total for this ACH Check for Vendor 0320: 0327 STAPLES INC 04/23/2021ACH 3473871897 Supplies 61.98 3473871918 Supplies 7.99 3474237520 Supplies 84.85 3474237521 Supplies 21.48 3474237522 Supplies 49.17 3474237522 Supplies 21.10 3474297081 Supplies 15.98 262.55Total for this ACH Check for Vendor 0327: 0453 CONTINENTAL RESEARCH CORP 04/23/2021ACH 25137 Master Blaster 211.00 211.00Total for this ACH Check for Vendor 0453: 0706 CERTIFIED LABORATORIES 04/23/2021ACH 7329243 Rainwear-Seasonal 125.05 7329243 Eyewear-Seasonal 86.19 211.24Total for this ACH Check for Vendor 0706: 0750 VERIZON WIRELESS 04/23/2021ACH 9877382196 Service 4/11-5/10 916.16 916.16Total for this ACH Check for Vendor 0750: 0761 ELECTRIC PUMP INC 04/23/2021ACH 0070696-IN Lift Station #14 714.45 714.45Total for this ACH Check for Vendor 0761: 0940 ZEE MEDICAL SERVICES INC 04/23/2021ACH 54053454 First Aid Supplies 153.80 Page 1AP Checks by Date - Detail by Check Date (5/3/2021 11:19 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 153.80Total for this ACH Check for Vendor 0940: 10363 MINUTE MAKER SECRETARIAL 04/23/2021ACH M1256 4/12 Council Minutes 223.00 M1256 4/7 Planning Minutes 321.50 544.50Total for this ACH Check for Vendor 10363: 1183 BAUER BUILT INC 04/23/2021ACH 180269789 Spare Tires 729.64 729.64Total for this ACH Check for Vendor 1183: 1252 CAMPBELL KNUTSON - ATTORNEYS AT LAW04/23/2021ACH 3231G-0321 March Legal Services 511.50 3231G-0321 March Legal Services 33.20 3231G-0321 March Legal Services 635.50 3231G-0321 March Legal Services 201.50 3231G-0321 March Legal Services 1,085.00 3231G-0321 March Legal Services 589.70 3231G-0321 March Legal Svcs PC 21-001 #553 46.50 3231G-0321 March Legal Svcs PC 19-002 #403 93.00 3231G-0321 March Legal Svcs PC 21-004 #556 155.00 3231G-0321 March Legal Svcs PC 20-022 #549 279.00 3,629.90Total for this ACH Check for Vendor 1252: 1785 ECOENVELOPES LLC 04/23/2021ACH 1904 April UB Processing 294.90 1904 April UB Processing 294.90 1904 April UB Processing 294.90 884.70Total for this ACH Check for Vendor 1785: 2851 MC TOOL & SAFETY SALES INC 04/23/2021ACH 10389 Safety Supplies-Seasonal 234.24 234.24Total for this ACH Check for Vendor 2851: ALPI ALLEGRA PRINT & IMAGING INC 04/23/2021ACH 162718 April Newsletter 1,824.60 1,824.60Total for this ACH Check for Vendor ALPI: 5593 AMERICAN LEGAL PUBLISHING CORP 04/23/202150017 7713 Internet Renewal 5/2021-5/2022 495.00 495.00Total for Check Number 50017: UB*00468 Nathaniel Anderson 04/23/202150018 Refund Check 012371-000, 1418 Indian Oaks Trail 73.15 73.15Total for Check Number 50018: UB*00467 David & Susan Bachman 04/23/202150019 Refund Check 000832-000, 1441 Colleen Avenue 55.69 55.69Total for Check Number 50019: UB*00469 Trevor & Katie Boehne 04/23/202150020 Refund Check 011047-000, 4397 Arden View Court 8.44 Page 2AP Checks by Date - Detail by Check Date (5/3/2021 11:19 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 8.44Total for Check Number 50020: 0719 CITY OF ST PAUL 04/23/202150021 IN44990 Asphalt Purchase-March 269.26 269.26Total for Check Number 50021: 10244 COMCAST BUSINESS INC 04/23/202150022 120312437 Service 4/1-4/30 497.93 497.93Total for Check Number 50022: AR-EXPE EXPEDITE THE DIEHL 04/23/202150023 PC 19-008 Escrow Refund PC 19-008, 1313 W County Rd E 839.25 839.25Total for Check Number 50023: 1193 FURTHER INC 04/23/202150024 15662336 Participant Fees-April 41.25 41.25Total for Check Number 50024: UB*00466 Vicki Haupt 04/23/202150025 Refund Check 002605-000, 3327 Katie Lane 50.52 50.52Total for Check Number 50025: 4999 HIRSHFIELD'S PAINT MFG INC 04/23/202150026 0009670-IN Field Striping 1,581.30 1,581.30Total for Check Number 50026: 0390 INT'L UNION OPERATING ENGINEERS-UNION DUES04/23/202150027 1200.0421 April Dues 280.00 280.00Total for Check Number 50027: 0222 LEAGUE OF MINNESOTA CITIES 04/23/202150028 340438 2021 Stormwater Coalition 780.00 780.00Total for Check Number 50028: 0155 OFFICE OF MN IT SERVICES 04/23/202150029 W21030586 March Phones 736.14 736.14Total for Check Number 50029: 1208 PREMIUM WATERS INC 04/23/202150030 610207-03-21 March Water 9.99 613317-03-21 March Water 66.96 76.95Total for Check Number 50030: 0811 RAMSEY COUNTY 04/23/202150031 FLEET-000630 March Fuel 1,915.33 PRK-001914 Q1 2021 Inspections 1,421.16 3,336.49Total for Check Number 50031: 6748 RELIANCE STANDARD 04/23/202150032 GL154938.0521 May Insurance 1,393.54 Page 3AP Checks by Date - Detail by Check Date (5/3/2021 11:19 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 1,393.54Total for Check Number 50032: UB*00465 Eric Sanford 04/23/202150033 Refund Check 008490-000, 3731 New Brighton Road 41.78 41.78Total for Check Number 50033: 3099 TRI STATE BOBCAT INC-LITTLE CANADA04/23/202150034 A86028 22" Toro Mower 350.00 350.00Total for Check Number 50034: 9755 VERIZON CONNECT 04/23/202150035 OSV000002404180 March Service 323.80 323.80Total for Check Number 50035: 22,784.48Total for 4/23/2021: 0243 METROPOLITAN COUNCIL-WASTE WATER04/30/2021ACH 1123252 2021 Permit Fee 425.00 425.00Total for this ACH Check for Vendor 0243: 0319 CITY OF ROSEVILLE 04/30/2021ACH 230030 Q1 2021 Water Purchase 185,826.16 185,826.16Total for this ACH Check for Vendor 0319: 0381 ICMA RETIREMENT CORPORATION 04/30/2021ACH 45309 Q2 2021 Plan Fee 250.00 250.00Total for this ACH Check for Vendor 0381: 0382 ICMA RETIREMENT TRUST - 106944 04/30/2021ACH PR 21-09 PR Batch 00300.04.2021 ICMA Employer Percent 401PR Batch 00300.04.2021 ICMA Employer Percent 401 421.74 PR 21-09 PR Batch 00300.04.2021 ICMA Employee Percent 401PR Batch 00300.04.2021 ICMA Employee Percent 401 365.51 787.25Total for this ACH Check for Vendor 0382: 0387 ICMA RETIREMENT TRUST #302482 04/30/2021ACH PR 21-09 PR Batch 00300.04.2021 ICMA Employee DeductionPR Batch 00300.04.2021 ICMA Employee Deduction 1,811.54 PR 21-09 PR Batch 00300.04.2021 ICMA Employee PercentPR Batch 00300.04.2021 ICMA Employee Percent 227.26 2,038.80Total for this ACH Check for Vendor 0387: 10365 JENNIFER SHULL 04/30/2021ACH 4262021 Mileage Reimbursement 11.20 11.20Total for this ACH Check for Vendor 10365: 1115 WSB & ASSOCIATES INC 04/30/2021ACH R-017451-000-3 Esri Cloud EA Migration-March 1,489.25 R-017667-000-2 Traffic Svcs-March 148.00 1,637.25Total for this ACH Check for Vendor 1115: 1125 BOLTON & MENK INC 04/30/2021ACH 0266969 O'Meara Construct PC 20-018 #531 212.00 0266969 Kunze PC 21-006 #565 371.00 Page 4AP Checks by Date - Detail by Check Date (5/3/2021 11:19 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0266969 ISG Inc PC 21-007 #563 265.00 0266969 2/6/21-3/19/21 Planning Services 960.00 0266969 Summit Develop PC 19-002 #403 765.50 0266969 U&B ARCHITECTURE PC-21-009 #562 477.00 0266969 IMKD3 LLC PC 21-004 #556 1,633.00 0266969 2/6/21-3/19/21 Planning Services 60.00 0266969 Chick-Fil-A PC 21-003 #564 1,671.00 0266969 Bethel PC 21-002 #554 661.50 0266969 Grove Church PC 21-005 #566 1,823.50 0266969 2/6/21-3/19/21 Planning Services 7,155.00 0266969 2/6/21-3/19/21 Planning Services 290.50 0266969 Ilazi PC 20-022 #549 1,156.00 0266969 Samuelson PC 20-017 #543 106.00 0266969 Boston Scientific PC 21-001 #553 1,892.00 0266969 2/6/21-3/19/21 Planning Services 180.00 19,679.00Total for this ACH Check for Vendor 1125: 8032 PACE ANALYTICAL FIELD SVC INC 04/30/2021ACH 1221-4470 Drinking Water Survey-March 780.00 780.00Total for this ACH Check for Vendor 8032: CPF1 CENTRAL PENSION FUND 04/30/202150036 184503-0421 April Pension 1,843.20 1,843.20Total for Check Number 50036: UB*00471 Kurt & Anne Christensen 04/30/202150037 Refund Check 012004-000, 1320 Wynridge Drive 3.83 3.83Total for Check Number 50037: 1033 COMCAST 04/30/202150038 44271.0521 Service 4/21-5/20 6.57 6.57Total for Check Number 50038: UB*00470 Natalie Giacomini 04/30/202150039 Refund Check 009412-000, 1911 Grant Road 3.43 3.43Total for Check Number 50039: AR-HEGG MARK & JILL HEGGESTAD 04/30/202150040 GE 2020-00381 Escrow Refund GE 2020-00381, 3385 Snelling Ave 551.57 551.57Total for Check Number 50040: 10218 HR GREEN INC 04/30/202150041 142661 Engineering Svcs-March 2,161.25 142661 Engineering-March PC21-004 #556 2,161.25 142662 Engineering-March PC21-002 #554 2,588.75 142663 Engineering-March PC19-010 #466 1,238.75 8,150.00Total for Check Number 50041: 10362 MARCO TECHNOLOGIES LLC 04/30/202150042 INV8673523 Copier Usage 4/25-5/24 13.62 INV8673523 Copier Usage 4/25-5/24 77.18 90.80Total for Check Number 50042: Page 5AP Checks by Date - Detail by Check Date (5/3/2021 11:19 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0245 MIDWEST FIRE PROTECTION INC 04/30/202150043 24548 Annual Fire Sprinkler Test 305.00 305.00Total for Check Number 50043: 0600 NCPERS GROUP LIFE INS 04/30/202150044 315800052021 May Insurance 64.00 64.00Total for Check Number 50044: 0811 RAMSEY COUNTY 04/30/202150045 4262021 Recording Fee 92.00 4262021 Recording Fee PC20-003 #499 184.00 4262021 Recording Fee PC20-005 #502 138.00 4262021 Recording Fee PC20-011 #510 46.00 FLEET-000635 Equipment Service& Parts-March 3,375.00 FLEET-000635 Equipment Service& Parts-March 2,281.93 PRRRV-001565 Debt Report 30.00 PRRRV-001567 Taxpayer Report 65.00 6,211.93Total for Check Number 50045: UB*00472 Kris & Stephanie Rydberg 04/30/202150046 Refund Check 001208-000, 1435 County Road E W 40.10 40.10Total for Check Number 50046: 228,705.09Total for 4/30/2021: Report Total (54 checks): 251,489.57 Page 6AP Checks by Date - Detail by Check Date (5/3/2021 11:19 AM) Page 1 of 2 CONSENT ITEM – 6B MEMORANDUM DATE: May 10, 2021 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, Interim Public Works Director SUBJECT: Professional Services Amendment for Hamline Avenue Crosswalks and Shorewood Drive Drainage Improvements Budgeted Amount: Actual Amount: Funding Source: $210,000 $231,152.70 PIR, Ramsey County Participation & Surface Water Council Should Consider Motion to approve, table, or deny the following: • Professional services amendment with HR Green in the amount of $17,536 for the Hamline Crosswalks and Shorewood Drive Drainage Improvements. All items need a simple majority for action unless otherwise noted. Background/Discussion On February 25, 2019, the City Council approved a professional services contract with HR Green for Hamline Avenue Crosswalk Improvements. On February 24, 2020, the City Council approved a professional services agreement with HR Green for the design of the City Hall Parking Lot & Shorewood Drive Drainage Improvements which would also include the Hamline Avenue Crosswalks all in one plan set. On December 14, 2020, the City Council amended the professional services agreement to split the plans into two separate plans, one of which is the presented Hamline Avenue Crosswalks and Shorewood Drive Drainage Improvements. With the recent departure of the former Arden Hills Public Works Director and the Assistant City Engineer no longer available, City’s staff capacity is limited compared to the initial proposal by HR Green which included time spent by City staff. Therefore, an amendment to professional Page 2 of 2 services (Attachment A) is recommended by staff to maintain quality services through the entirety of the project. Budget Impact The initial proposal provided by HR Green included fees of $45,762 for design and $7,234 for construction observation, for a total of $52,996 in consulting fees for the project. The proposed amendment for changes to the scope of work has a total of $17,536 bringing the total Design and Construction Contract with HR Green to $70,532. Project funding is provided by the PIR fund, Ramsey County participation and surface water fund. Project Budget: Hamline Ave Crosswalks $120,000.00 (estimated $60,000 Ramsey County participation) Shorewood Drive Drainage $ 90,000.00 Budget Total $210,000.00 Actual Costs: Construction Contract 133,421.65$ Engineering 83,879.40$ Materials Testing 6,293.00$ Construction Admin 6,900.00$ Misc (Legal, Ads)658.65$ Construction Total 231,152.70$ Attachments Attachment A: Proposed Amendment for Changes to Scope of Services Version 2.3 5.3.2021 PROFESSIONAL SERVICES AGREEMENT For Hamline Avenue and Shorewood Drive Improvement Project Construction Engineering Services PW-20-0103 Mr. David Swearingen Public Works Director/City Engineer City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 Jordan Horejsi, PE Project Manager HR Green, Inc. 2550 University Avenue West St. Paul, MN 55114 HR Green Project Number: 181582 5/3/2021 Professional Services Agreement Hamline Avenue and Shorewood Drive Improvement Project Job Number: 181582 5/3/2021 Page 1 of 10 Version2.3 5.3.2021 TABLE OF CONTENTS 1.0 PROJECT UNDERSTANDING 2.0 SCOPE OF SERVICES 3.0 ITEMS NOT INCLUDED IN AGREEMENT/SUPPLEMENTAL SERVICES 4.0 SERVICES BY OTHERS 5.0 PROFESSIONAL SERVICES FEE 6.0 TERMS AND CONDITIONS Professional Services Agreement Hamline Avenue and Shorewood Drive Improvement Project Job Number: 181582 5/3/2021 Page 2 of 10 Version2.3 5.3.2021 THIS AGREEMENT is between (City of Arden Hills) (hereafter “CLIENT”) and HR GREEN, INC. (hereafter "COMPANY"). 1.0 Project Understanding 1.1 General Understanding HR Green will provide Construction Engineering Service for the construction of the Hamline Avenue Crosswalk and Shorewood Drive Improvement Project. 2.0 Scope of Services The CLIENT agrees to employ COMPANY to perform the following services: HR Green will provide Construction Observation Services on a time and material, not-to- exceed contract amount basis. The hours provided for construction observation are based upon a contractor working schedule of 60 working days. HR Green assumes providing construction observation services for 6 hours per day for 10 working days for the Hamline Ave project and 6 hours per day for 8 working days for Shorewood Dr. Any additional work due to an extended schedule dictated by the contractor’s performance or unanticipated work due to site conditions shall warrant a contract addendum. The following is a breakdown of the various tasks associated with the construction observation which will be completed by HR Green, Inc.: A. Start Up HR Green will complete a preconstruction photos of the proposed construction area to document the existing conditions prior to the start of construction. HR Green will ensure that the project details, construction timelines and any impacts that the project may create will be coordinated with the Client prior to the start of construction. HR Green will mark, measure and document contract removal payment items prior to the contractor starting work. The effort for marking removal extents for Hamline Avenue Crosswalk was included in the previous design contract and will be performed by Surveyor. HR Green anticipates Surveyor will be onsite for Shorewood Drive Improvements Project for approximately twenty (4) hours to complete the above noted coordination and construction preparation. A total of six (6) hours have been allotted to complete the project start up (2 hours for photos and 4 hours for removal markings at Shorewood Dr.) . Professional Services Agreement Hamline Avenue and Shorewood Drive Improvement Project Job Number: 181582 5/3/2021 Page 3 of 10 Version2.3 5.3.2021 B. Construction Observation HR Green will be on-site to observe and verify that items being constructed and materials being utilized are in general conformance with the approved plans and specifications and the Minnesota Department of Transportation Standard Specifications for Construction. HR Green will complete Inspector’s Daily Reports (IDRs) and a daily diary, measure and document contract quantities, complete payment estimates, change orders, and weekly reports. HR Green will verify that all materials incorporated into this project are MnDOT approved and evidence of material inspection is in compliance with the Project Procedures Guide and Special Provisions of this contract. HR Green shall keep the Client informed as to the progress of construction. HR Green anticipates that a Construction Technician will be onsite approximately sixty hours (100) hours during construction of the project. The previous contract included twenty (20) hours for observation for Hamline Ave and twelve (12) hours for Shorewood Dr, therefore the amendment includes forty (40) hours for Hamline Ave and twenty eight (28) hours for Shorewood Dr for a total of sixty eight (68) hours for construction observation C. Meetings HR Green will attend the preconstruction meeting with the contractor and subcontractors and one additional construction progress meetings. A total of four (4) hours have been allotted for the Project Manager (3 hours) and Construction Technician (1 hour) to attend the preconstruction meeting, prepare the agenda and complete the meeting minutes for the preconstruction meeting. D. Administration/Coordination This task will involve the oversight of the project by management, which will include the on-going review of the project execution, State Aid documentation, schedule and budget, contract file management, and general correspondence between HR Green, City of Arden Hills, the contractor, and subcontractors. HR Green has allotted eight (8) hours for the Project Manager and two (2) hours for administrative support for the project. E. Project Close Out HR Green anticipates approximately eleven (11) hours to complete the project closeout and final documentation for this project. This task includes the Professional Services Agreement Hamline Avenue and Shorewood Drive Improvement Project Job Number: 181582 5/3/2021 Page 4 of 10 Version2.3 5.3.2021 preparation of final job records, completion of punchlist, final payment estimate and final change order. F. Material Testing Braun Engineering will provide the Quality Assurance Material Testing Services for this project. Quality Assurance testing for asphalt and concrete shall be completed in accordance with MnDOT State Aid requirements. This task includes six (6) hours has been allotted for coordinating with MnDOT Metro Inspection, the contractor, and Braun for testing. Disclaimer HR Green shall not supervise, direct or have any control over the contractor’s work. HR Green shall not have any responsibility for the construction means, methods, techniques, sequences or procedures selected by the contractor. Also, HR Green is not responsible for the contractor’s safety precautions or programs in connection with this work. These rights and responsibilities are solely those of the contractor. HR Green shall not be responsible for any acts or omissions of the contractor, subcontractor or any entity performing any portion or the work, or any agents or employees of any of them. HR Green does not guarantee the performance of the contractor and shall not be responsible for the contractor’s failure to perform its work in accordance with the contract drawings and documents. HR Green shall be responsible to notify the Client representative of any observed construction contract failures to perform the work in accordance with contract drawings and documents, commensurate with HR Green’s knowledge as an engineering professional. 3.0 Items not included in Agreement/Supplemental Services The following items are not included as part of this AGREEMENT: o Construction Layout o As -Built Construction Survey Supplemental services not included in the AGREEMENT can be provided by COMPANY under separate agreement, if desired. 4.0 Services by Others Quality Assurance Material Testing to be provided by Braun Engineering under this contract. Professional Services Agreement Hamline Avenue and Shorewood Drive Improvement Project Job Number: 181582 5/3/2021 Page 5 of 10 Version2.3 5.3.2021 5.0 Professional Services Fee 5.1 Fees The fee for services will be based on COMPANY standard hourly rates current at the time the AGREEMENT is signed. 5.2 Invoices Invoices for COMPANY’s services shall be submitted, on a monthly basis. Invoices for COMPANY’s services will be submitted, on a monthly basis 5.3 Extra Services Any service required but not included as part of this AGREEMENT shall be considered extra services. Extra services will be billed on a Time and Material basis with prior approval of the CLIENT. 5.4 Exclusion This fee does not include attendance at any meetings or public hearings other than those specifically listed in the Scope of Services. These service items are considered extra and are billed separately on an hourly basis. 5.5 Payment The CLIENT AGREES to pay COMPANY on the following basis: Time and material basis with a Not to Exceed fee of $24,714. See attached Cost Estimate Table for a cost breakdown. Professional Services Agreement Hamline Avenue and Shorewood Drive Improvement Project Job Number: 181582 5/3/2021 Page 6 of 10 Version2.3 5.3.2021 6.0 Terms and Conditions The following Terms and Conditions are incorporated into this AGREEMENT and made a part of it. 6.1 Standard of Care Services provided by COMPANY under this AGREEMENT will be performed in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing at the same time and in the same or similar locality. 6.2 Entire Agreement This AGREEMENT and its attachments constitute the entire understanding between CLIENT and COMPANY relating to COMPANY’s services. Any prior or contemporaneous agreements, promises, negotiations, or representations not expressly set forth herein are of no effect. Subsequent modifications or amendments to this AGREEMENT shall be in writing and signed by the parties to this AGREEMENT. 6.3 Time Limit and Commencement of Services This AGREEMENT must be executed within ninety (90) days to be accepted under the terms set forth herein. The services will be commenced immediately upon receipt of this signed AGREEMENT. 6.4 Suspension of Services If the COMPANY’S services are suspended for more than ninety (90) days, consecutive or in the aggregate, the COMPANY may terminate this AGREEMENT upon giving not less than five (5) calendar days' written notice to the CLIENT. 6.5 Books and Accounts COMPANY will maintain books and accounts of payroll costs, travel, subsistence, field, and incidental expenses for a period of five (5) years. Said books and accounts will be available at all reasonable times for examination by CLIENT at the corporate office of COMPANY during that time. 6.6 Insurance COMPANY will maintain insurance for claims under the Worker's Compensation Laws, and from General Liability and Automobile claims for bodily injury, death, or property damage, and Professional Liability insurance caused by the negligent performance by COMPANY's employees of the functions and services required under this AGREEMENT. 6.7 Waiver COMPANY's waiver of any term, condition, or covenant or breach of any term, condition, or covenant, shall not constitute a waiver of any other term, condition, or covenant, or the breach thereof. 6.8 Severability If any provision of this AGREEMENT is declared invalid, illegal, or incapable of being enforced by any Court of competent jurisdiction, all of the remaining provisions of this AGREEMENT shall nevertheless continue in full force and effect, and no provision shall be deemed dependent upon any other provision unless so expressed herein. 6.9 Successors and Assigns All of the terms, conditions, and provisions hereof shall inure to the benefit of and are binding upon the parties hereto, and their respective successors and assigns, provided, however, that no assignment of this AGREEMENT shall be made without written consent of the parties to this AGREEMENT. 6.10 Third-Party Beneficiaries Nothing contained in this AGREEMENT shall create a contractual relationship with or a cause of action in favor of a third party against either the CLIENT or the COMPANY. The COMPANY’s services under this AGREEMENT are being performed solely for the CLIENT’s benefit, and no other party or entity shall have any claim against the COMPANY because of this AGREEMENT or the performance or nonperformance of services hereunder. The CLIENT and COMPANY agree to require a similar provision in all contracts with contractors, subcontractors, sub-consultants, vendors and other entities involved in this project to carry out the intent of this provision. Professional Services Agreement Hamline Avenue and Shorewood Drive Improvement Project Job Number: 181582 5/3/2021 Page 7 of 10 Version2.3 5.3.2021 6.11 Governing Law and Jurisdiction The CLIENT and the COMPANY agree that this AGREEMENT and any legal actions concerning its validity, interpretation and performance shall be governed by the laws of the State of Minnesota without regard to any conflict of law provisions, which may apply the laws of other jurisdictions. It is further agreed that any legal action between the CLIENT and the COMPANY arising out of this AGREEMENT or the performance of the services shall be brought in a court of competent jurisdiction in the State of Illinois. 6.12 Attorney’s Fees If litigation arises relating to this AGREEMENT, the Court in such litigation shall award reasonable costs and expenses, including attorney fees, to the prevailing party. 6.13 Ownership of Instruments of Service All reports, plans, specifications, field data, field notes, laboratory test data, calculations, estimates and other documents including all documents on electronic media prepared by COMPANY as instruments of service shall remain the property of COMPANY. COMPANY shall retain these records for a period of five (5) years following completion/submission of the records, during which period they will be made available to the CLIENT at all reasonable times. 6.14 Reuse of Documents All project documents including, but not limited to, plans and specifications furnished by COMPANY under this project are intended for use on this project only. Any reuse, without specific written verification or adoption by COMPANY, shall be at the CLIENT's sole risk, and CLIENT shall defend, indemnify and hold harmless COMPANY from all claims, damages and expenses including attorneys’ fees arising out of or resulting therefrom. Under no circumstances shall delivery of electronic files for use by the CLIENT be deemed a sale by the COMPANY, and the COMPANY makes no warranties, either express or implied, of merchantability and fitness for any particular purpose. In no event shall the COMPANY be liable for indirect or consequential damages as a result of the CLIENT’s use or reuse of the electronic files. 6.15 Failure to Abide by Design Documents or To Obtain Guidance The CLIENT agrees that it would be unfair to hold COMPANY liable for problems that might occur should COMPANY’S plans or specifications not be followed, or for problems resulting from others' failure to obtain and/or follow COMPANY’S guidance with respect to any errors, omissions, inconsistencies, ambiguities or conflicts which are detected or alleged to exist in or as a consequence of implementing COMPANY’S plans, specifications or other instruments of service. Accordingly, the CLIENT waives any claim against COMPANY, and agrees to defend, indemnify and hold COMPANY harmless from any claim for injury or losses that results from failure to follow COMPANY’S plans or specifications. 6.16 Opinion of Probable Construction Cost As part of the Deliverables, COMPANY may submit to the CLIENT an opinion of probable cost required to construct work recommended, designed, or specified by COMPANY, if required by CLIENT. COMPANY is not a construction cost estimator or construction contractor, nor should COMPANY’S rendering an opinion of probable construction costs be considered equivalent to the nature and extent of service a construction cost estimator or construction contractor would provide. This requires COMPANY to make a number of assumptions as to actual conditions that will be encountered on site; the specific decisions of other design professionals engaged; the means and methods of construction the contractor will employ; the cost and extent of labor, equipment and materials the contractor will employ; contractor's techniques in determining prices and market conditions at the time, and other factors over which COMPANY has no control. Given the assumptions which must be made, COMPANY cannot guarantee the accuracy of its opinions of cost, and in recognition of that fact, the CLIENT waives any claim against COMPANY relative to the accuracy of COMPANY’S opinion of probable construction cost. 6.17 Design Information in Electronic Form Because electronic file information can be easily altered, corrupted, or modified by other parties, either intentionally or inadvertently, without notice or indication, COMPANY reserves the right to remove itself from its ownership and/or involvement in the material from each electronic medium not held in its possession. CLIENT Professional Services Agreement Hamline Avenue and Shorewood Drive Improvement Project Job Number: 181582 5/3/2021 Page 8 of 10 Version2.3 5.3.2021 shall retain copies of the work performed by COMPANY in electronic form only for information and use by CLIENT for the specific purpose for which COMPANY was engaged. Said material shall not be used by CLIENT or transferred to any other party, for use in other projects, additions to this project, or any other purpose for which the material was not strictly intended by COMPANY without COMPANY’s express written permission. Any unauthorized use or reuse or modifications of this material shall be at CLIENT’S sole risk. Furthermore, the CLIENT agrees to defend, indemnify, and hold COMPANY harmless from all claims, injuries, damages, losses, expenses, and attorneys’ fees arising out of the modification or reuse of these materials. The CLIENT recognizes that designs, plans, and data stored on electronic media including, but not limited to computer disk, magnetic tape, or files transferred via email, may be subject to undetectable alteration and/or uncontrollable deterioration. The CLIENT, therefore, agrees that COMPANY shall not be liable for the completeness or accuracy of any materials provided on electronic media after a 30-day inspection period, during which time COMPANY shall correct any errors detected by the CLIENT to complete the design in accordance with the intent of the contract and specifications. After 40 days, at the request of the CLIENT, COMPANY shall submit a final set of sealed drawings, and any additional services to be performed by COMPANY relative to the submitted electronic materials shall be subject to separate agreement. The CLIENT is aware that differences may exist between the electronic files delivered and the printed hard-copy construction documents. In the event of a conflict between the signed construction documents prepared by the COMPANY and electronic files, the signed or sealed hard-copy construction documents shall govern. 6.18 Information Provided by Others The CLIENT shall furnish, at the CLIENT’s expense, all information, requirements, reports, data, surveys and instructions required by this AGREEMENT. The COMPANY may use such information, requirements, reports, data, surveys and instructions in performing its services and is entitled to rely upon the accuracy and completeness thereof. The COMPANY shall not be held responsible for any errors or omissions that may arise as a result of erroneous or incomplete information provided by the CLIENT and/or the CLIENT’s consultants and contractors. COMPANY is not responsible for accuracy of any plans, surveys or information of any type including electronic media prepared by any other consultants, etc. provided to COMPANY for use in preparation of plans. The CLIENT agrees, to the fullest extent permitted by law, to indemnify and hold harmless the COMPANY from any damages, liabilities, or costs, including reasonable attorneys’ fees and defense costs, arising out of or connected in any way with the services performed by other consultants engaged by the CLIENT. COMPANY is not responsible for accuracy of topographic surveys provided by others. A field check of a topographic survey provided by others will not be done under this AGREEMENT unless indicated in the Scope of Services. 6.19 Force Majeure The CLIENT agrees that the COMPANY is not responsible for damages arising directly or indirectly from any delays for causes beyond the COMPANY's control. CLIENT agrees to defend, indemnify, and hold COMPANY, its consultants, agents, and employees harmless from any and all liability, other than that caused by the negligent acts, errors, or omissions of COMPANY, arising out of or resulting from the same. For purposes of this AGREEMENT, such causes include, but are not limited to, strikes or other labor disputes; severe weather disruptions or other natural disasters or acts of God; fires, riots, war or other emergencies; disease epidemic or pandemic; failure of any government agency to act in a timely manner; failure of performance by the CLIENT or the CLIENT’S contractors or consultants; or discovery of any hazardous substances or differing site conditions. Severe weather disruptions include but are not limited to extensive rain, high winds, snow greater than two (2) inches and ice. In addition, if the delays resulting from any such causes increase the cost or time required by the COMPANY to perform its services in an orderly and efficient manner, the COMPANY shall be entitled to a reasonable adjustment in schedule and compensation. 6.20 Job Site Visits and Safety Neither the professional activities of COMPANY, nor the presence of COMPANY’S employees and sub- consultants at a construction site, shall relieve the general contractor and any other entity of their obligations, duties and responsibilities including, but not limited to, construction means, methods, sequence, techniques or procedures necessary for performing, superintending or coordinating all portions of the work of construction in accordance with the contract documents and any health or safety precautions required by any regulatory agencies. COMPANY and its personnel have no authority to exercise any control over any construction contractor or other entity or their employees in connection with their work or any health or safety precautions. Professional Services Agreement Hamline Avenue and Shorewood Drive Improvement Project Job Number: 181582 5/3/2021 Page 9 of 10 Version2.3 5.3.2021 The CLIENT also agrees that the CLIENT, COMPANY and COMPANY’S consultants shall be indemnified and shall be made additional insureds on the general contractor’s and all subcontractor’s general liability policies on a primary and non-contributory basis. 6.21 Hazardous Materials CLIENT hereby understands and agrees that COMPANY has not created nor contributed to the creation or existence of any or all types of hazardous or toxic wastes, materials, chemical compounds, or substances, or any other type of environmental hazard or pollution, whether latent or patent, at CLIENT's premises, or in connection with or related to this project with respect to which COMPANY has been retained to provide professional services. The compensation to be paid COMPANY for said professional services is in no way commensurate with, and has not been calculated with reference to, the potential risk of injury or loss which may be caused by the exposure of persons or property to such substances or conditions. It is acknowledged by both parties that COMPANY’S Scope of Services does not include any services related to asbestos or hazardous or toxic materials. In the event COMPANY or any other party encounters asbestos or hazardous or toxic materials at the job site, or should it become known in any way that such materials may be present at the job site or any adjacent areas that may affect the performance of COMPANY’S services, COMPANY may, at its option and without liability for consequential or any other damages, suspend performance of services on the project until the CLIENT retains appropriate specialist consultant(s) or contractor(s) to identify, abate and/or remove the asbestos or hazardous or toxic materials, and warrants that the job site is in full compliance with applicable laws and regulations. Nothing contained within this AGREEMENT shall be construed or interpreted as requiring COMPANY to assume the status of a generator, storer, transporter, treater, or disposal facility as those terms appear within the Resource Conservation and Recovery Act, 42 U.S.C.A., §6901 et seq., as amended, or within any State statute governing the generation, treatment, storage, and disposal of waste. 6.22 Limitation of Liability; Third Party Liability Unless otherwise specifically provided for in this Agreement, in no event shall the parties be liable for special, incidental or consequential damages (including without limitation loss of use, time or data, inconvenience, commercial loss, lost profits or savings) to the full extent such may be disclaimed by law. Neither this Agreement nor any subcontract is intended to give rise to recognize any third-party beneficiary to this Agreement. 6.26 Construction Observation COMPANY shall visit the project at appropriate intervals (as described in the scope of services) during construction to become generally familiar with the progress and quality of the contractors' work and to determine if the work is proceeding in general accordance with the Contract Documents. The CLIENT has not retained COMPANY to make detailed inspections or to provide exhaustive or continuous project review and observation services. COMPANY does not guarantee the performance of, and shall have no responsibility for, the acts or omissions of any contractor, subcontractor, supplier or any other entity furnishing materials or performing any work on the project. If the CLIENT desires more extensive project observation or full-time project representation, the CLIENT shall request in writing such services be provided by COMPANY as Additional Services in accordance with the terms of the AGREEMENT. Professional Services Agreement Hamline Avenue and Shorewood Drive Improvement Project Job Number: 181582 5/3/2021 Page 10 of 10 Version2.3 5.3.2021 This AGREEMENT is approved and accepted by the CLIENT and COMPANY upon both parties signing and dating the AGREEMENT. Services will not begin until COMPANY receives a signed agreement. COMPANY’s services shall be limited to those expressly set forth in this AGREEMENT and COMPANY shall have no other obligations or responsibilities for the Project except as agreed to in writing. The effective date of the AGREEMENT shall be the last date entered below. Sincerely, HR GREEN, INC. Jordan Horejsi, P.E. Approved by: Printed/Typed Name: David Dougherty, PE Title: President Transportation Date: May 3, 2021 City of Arden Hills Accepted by: Printed/Typed Name: David Grant Title: City of Arden Hills Mayor Date: May 3, 2021 HR Green COST PROPOSAL City of Arden Hills Hamline Avenue and Shorewood Drive Improvement Project May 3, 2021 Total Project Summary Design and Construction Contract and Amendments Total Estimated Hours Total Estimated Cost Design Contract - 2/25/2019 328 40,977$ Construction Services - 2/25/2019 57 7,234$ Amendment for Design - 2/21/2020 39 4,785$ Proposed Amendment for Construction Services 133 17,536$ PROJECT TOTAL 557 70,532$ Task Project Manager Project Engineer/ Sr. Tech. Staff Engineer/ Survey Admin.TOTAL Original Design Contract②4 53 57 Hourly Rate $245 $158 $116 $94 Subtotal Labor by Role $632 $6,174 $6,806 Direct Expenses (Mileage, Equipment)$428 Subtotal Cost $7,234 Project Management①18 6 24 Construction Observation (Task B)68 68 Construction Adminstration (Task A, C - F) 2 11 28 41 Hourly Rate $245 $158 $122 $94 Subtotal Labor by Role $490 $4,582 $11,712 $564 $17,348 Direct Expenses (Mileage, Equipment)$188 Subtotal Cost $17,536 Total Hours 2 33 149 6 190 Hourly Rate $245 $158 $120 $94 Total Labor by Role $490 $5,214 $17,829 $564 $24,097 Direct Expenses (Mileage, Equipment)$616 Project Total Cost $24,714 Hours by HR Green Team Role Total Labor - Project ① Includes 8 hours for coordination with MnDOT State Aid to finalize design plan set and receive signatures from State Aid and Ramsey County ② Original Construction Services contract for Hamline Ave and Shorewood Dr Page 1 of 2 CONSENT ITEM – 6C MEMORANDUM DATE: May 10, 2021 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, Interim Public Works Director SUBJECT: Lift Station 10 Rehabilitation Project Budgeted Amount: Actual Amount: Funding Source: $180,000 $339,400 Sanitary Sewer Fund (Engineer’s Estimate) Council Should Consider Motions to approve, table, or deny the following: • Resolution 2021-027, Approving Plans and Specifications and Ordering Advertisement for Bids for the Lift Station 10 Project All items need a simple majority for action unless otherwise noted. Background/Discussion The City’s Capital Improvement Program identifies rehabilitation work for Lift Station No. 10 located near the intersection of Cleveland Avenue and County Road E2. The lift station has been in service for 31 years in the current configuration. Several improvements have been identified, including the potential need to replace aging pumps, check valves, air release valves and control panel. This lift station also encounters problems with sewer flow backing up into the upstream manhole due to the bottom elevation of the lift station wet well having minimal elevation drop from the upstream gravity sewer. On June 22, 2020, the City Council approved professional services with Bolton & Menk for planning, design and construction administration. Since then, plans (Attachment A) and specifications have been developed and the project is ready for bidding. The services from Bolton & Menk included an alternatives analysis to evaluate three options for improvements to Lift Station No. 10. Page 2 of 2 1. Rehabilitation of the existing lift station ($223,000) 2. Full replacement of the lift station ($419,000) 3. Installation of a grinder type station and force main ($253,000) Option 1 was chosen to move forward with as it was the most feasible solution at the lowest cost. Budget Impact The 2021 - 2025 Capital Improvement Program shows a budget of $180,000 for this rehabilitation project, which was previously increased from $100,000. Within the technical memo supplied by Bolton & Menk on October 8, 2020 (Attachment B), this work had an estimated cost of $223,000 as seen in the table below. Now that the final plans and specifications have been developed, the most recent engineer’s estimate is $290,000. The engineer believes this estimate is a bit strong but they’ve been seeing prices go up for equipment so they’ve included some inflationary costs. Design and Construction Administration fees for Bolton & Menk are $49,400. Total estimated project cost is $339,400 which will need to be covered by the Sewer Fund. The additional funds needed of $159,400 will need to be factored in when creating the 2022-2026 CIP plan and determining the 2022 Sewer rates. Attachment D shows what was included in the 2021-2025 CIP for the Sewer Fund. Attachments Attachment A: Project Plans Attachment B: Technical memorandum Attachment C: Resolution 2021-027 Attachment D: Excerpts from 2021-2025 CIP for Sewer Fund SHEETDESIGNED DRAWN CHECKED CLIENT PROJ. NO. ISSUED FOR DATENO. R 12224 NICOLLET AVENUE BURNSVILLE, MINNESOTA 55337 Phone: (952) 890-0509 Email: Burnsville@bolton-menk.com www.bolton-menk.com ARDEN HILLS, MINNESOTA LIFT STATION NO. 10 REHABILITATION JEH SWP JEH M20.121694 0 04/05/2021 56751DATELIC. NO. SIGNATURE:PRINTED NAME: TYPED OR Jacob E. Humburg I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION, AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA 04/05/2021 PROJECT LOCATION LIFT STATION NO. 10 CONSTRUCTION PLANS FOR ARDEN HILLS, MINNESOTA REHABILITATION RESOURCE LIST CITY OF ARDEN HILLS City Hall 1245 Hwy 96 W Arden Hills, MN 55112 Phone: (651) 792-7800 City Administrator: Dave Perrault Mayor: David Grant City Council Members: Brenda Holden Fran Holmes Dave McClung Steve Scott Project Engineer: (Consultant) Jacob Humburg P.E. Bolton & Menk, Inc. 12224 Nicollet Avenue Burnsville, MN 55337 Phone: (952) 890-0509 Utility Superintendent: Jeff Frid Phone: (651) 792-7852 UTILITIES GAS Xcel Energy Phone: (651) 229-2329 ELECTRIC Xcel Energy Phone: (651) 779-3113 2021 PROPOSED SITE PLAN EXISTING SITE PLAN STANDARD DETAILS LEGEND ABBREVIATIONS TITLE, LOCATION MAP AND SHEET INDEX SHEET INDEX 1.01 1.02 1.03 1.04 2.01 2.02 SHEET NO.GENERAL SITE EXISTING LIFT STATION IMPROVEMENTS - PLAN AND SECTION EXISTING LIFT STATION DEMOLITION - PLAN AND SECTION5.01 5.02 PROCESS NOTE: EXISTING UTILITY INFORMATION SHOWN ON THIS PLAN HAS BEEN PROVIDED BY THE UTILITY OWNER. THE CONTRACTOR SHALL FIELD VERIFY EXACT LOCATIONS PRIOR TO COMMENCING CONSTRUCTION AS REQUIRED BY STATE LAW. NOTIFY GOPHER STATE ONE CALL, 1-800-252-1166 OR 651-454-0002. THE SUBSURFACE UTILITY INFORMATION IN THIS PLAN IS UTILITY QUALITY LEVEL D. THIS UTILITY QUALITY LEVEL WAS DETERMINED ACCORDING TO THE GUIDELINES OF CI/ASCE 38-02, ENTITLED "STANDARD GUIDELINES FOR THE COLLECTION AND DEPICTION OF EXISTING SUBSURFACE UTILITY DATA." R 1.01TITLE SHEET Bolton & Menk, Inc. 2021, All Rights ReservedcH:\ARDH\M20121694\CAD\ENV\121694 TITLE SHEET.dwg 4/13/2021 1:22 PMW COUNTY RD E2I 35 W5TH ST NW OLD HWY 8 NWNEW BRIGHTON RD5TH AVE NWCLEVELAND AVE SWLIFT STATION ELECTRICAL PLAN7.01 ELECTRICAL LIFT STATION ELECTRICAL DETAILS7.02 SHEETDESIGNED DRAWN CHECKED CLIENT PROJ. NO. ISSUED FOR DATENO. R 12224 NICOLLET AVENUE BURNSVILLE, MINNESOTA 55337 Phone: (952) 890-0509 Email: Burnsville@bolton-menk.com www.bolton-menk.com ARDEN HILLS, MINNESOTA LIFT STATION NO. 10 REHABILITATION JEH SWP JEH M20.121694 0 04/05/2021 56751DATELIC. NO. SIGNATURE:PRINTED NAME: TYPED OR Jacob E. Humburg I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION, AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA 04/05/2021 T TB T & B TBE TBM TC T.F. TFE TEL T & G THR'D TK TOE TP TRANS TRANSV TV TW TYP UBC UC UG UGC UH UL UR UW V VAR VB VCP VERT VOL VTC VTR W W/ WC WCO WD WDW W'MN W/O WS WSTP WT WWM XS YH YD THERMOSTAT, TREAD OF STAIR, TOP, TANGENT TACK BOARD TOP AND BOTTOM THREAD BOTH ENDS TEMPORARY BENCH MARK TOP OF CURB TOP OF FOOTING TOP OF FOOTING ELEVATION TELEPHONE TONGUE AND GROOVE THREADED TANK THREAD ONE END TELEPHONE POLE, TELEGRAPH POLE TRANSITION, TRANSMITTED TRANSVERSE THERMOSTATIC VALVE TOP OF WALL, THERMOMETER WELL TYPICAL UNIFORM BUILDING CODE UNDER-CROSSING UNDERGROUND UNDERGROUND CONDUIT UNIT HEATER UNDERWRITERS LABORATORIES URINAL UTILITY VACUUM, VALVE, VERTICAL, VENT, VOLT, VOLUME VARIES, VARIABLE VAPOR BARRIER VITRIFIED CLAY PIPE VERTICAL VOLUME VENT TO CEILING VENT THROUGH ROOF WEST, WASTE, WATER WATER COLUMN, WATER CLOSET WALL CLEANOUT WINDOW WATER MAIN WITHOUT WATER SURFACE WATER STOP WEIGHT WELDED WIRE MESH EXTRA STRONG YARD YARD HYDRANT V W WITH WOOD WASTE ACTIVATED SLUDGEWAS TAN TANGENT TEMP CONN TEMPORARY CONNECTION TH TRUNK HIGHWAY TOPOG TOPOGRAPHY TREE, TRENCH, TRACKTR TS TANGENT TO SPIRAL, TOPSOIL, TOP SLOPE TTH TEMPORARY TRUNK HIGHWAY TWP TOWNSHIP UNADJ UNADJUSTED USGS U.S. GEOLOGICAL SURVEY VC VERTICAL CURVE VEHICULAR MEASUREVM VITRIFIEDVIT VPC VERTICAL POINT OF CURVATURE VPI VERTICAL POINT OF INTERSECTION VPT VERTICAL POINT OF TANGENCY WEST BOUND LANEWBL X-RD CROSS ROAD X-OVER CROSSOVER CROSS SECTIONXSECT BV BUTTERFLY VALVE BEGIN VERTICAL CURVE BACK WATER VALVE CATCH BASIN, CHALK BOARD CENTER TO CENTER CEILING DIFFUSER COUNTY AID ROAD CHLORINE GAS, CHLORINATOR, CHAIN LINK, CLEARANCE, CENTERLINE CUBIC FEET PER HOUR CUBIC FEET PER MINUTE CUBIC FEET PER SECOND CURB AND GUTTER CHECKERED PLATE CEMENT MORTAR LINED AND COATED CORRUGATED METAL PIPE CONCRETE MASONRY UNIT CONCRETE, CONCENTRIC CONSTRUCTION, CONSTRUCT CONTINUED, CONTINUOUS CLEAN-OUT TO GRADE CAUSTIC SODA, CAST STEEL, CURVE SPIRAL COUNTY STATE AID HIGHWAY COPPER, CUBIC DRINKING FOUNDATION DUCTILE IRON PIPE DOWN, DECANT DISSOLVED OXYGEN DOOR, DRAIN DRENCH SHOWER AND EYE WASH DIFFUSER, DIFFERENTIAL CAST IRON PIPE CORRUGATED METAL PIPE ARCH CULTIVATED FIELD DEGREE OF CURVE DESIGN, DESIRABLE DISTANCE, DISTRICT CEMETERY, CEMENT COUPLINGCPLG DO DS DWG DIFF DRWY DR DRAWING DRIVEWAY DISP DN DISCH DIV DIST DIAPH DIP DIA DG DI DF DISCHARGE DISPENSER DIVISION DOOR GRILLE, DITCH GRADE DUCTILE IRON DIAMETER DIAPHRAGM CULT DC DEP DET DES DAMP DBLK CYL CULV CY DAMPER DETAIL DITCH BLOCK DEPARTURE CUBIC YARD CYLINDER CULVERT CU YD CU FT CTWD CTSK CU CTR C.S.A.H. CT CRK CS COTTONWOOD CUBIC FOOT CUBIC YARD COUNTERSINK CERAMIC TILE CENTER CREEK CIP CONT CORD COTG CP CONTR COR CONC CONST CONN COMP COM CONTRACTOR COUNTY ROAD CORNER CATTLE PASS CONNECTION COMPACT COMPRESSOR CLG,CLNG CML & C COL CMU CO CMP CMP-A CLR CM CL CLEANOUT COLUMN CEILING CLEAR CENTIMETER CHXD PL CHAN CHK V CI CHEM CHG C & G CFS CFH CFM CEM CHANNEL CHEMICAL CHECK VALVE CAST IRON CHANGE CC CD CB CAB CAP CAR C BVC BWV CABINET CAPACITY CENTIGRADE, CURVE, CUT AMERICAN NATIONAL STANDARDS INSTITUTE ACTIVATED CARBON, ASPHALT CONCRETE AIR CONDITIONING ACOUSTIC, ACOUSTICAL ASPHALTIC CONCRETE PAVEMENT, ADJUST, ADJACENT ALUMINUM, ALUM AMERICAN PETROLEUM INSTITUTE ARCHITECTURAL AMERICAN STANDARDS ASSOCIATION (NOW ANSI) AMERICAN SOCIETY OF MECHANICAL ENGINEERS AMERICAN SOCIETY FOR TESTING AND MATERIAL AIR VACUUM AND AIR RELEASE VALVE AMERICAN WATER WORKS ASSOCIATION BEGIN CURVE, BOLT CIRCLE, BEGIN CURVE RETURN BACK FLOW PREVENTER BRAKE HORSEPOWER BLACK, BLOCK BEAM, BENCH MARK BLOW OFF ASSEMBLY BIOCHEMICAL OXYGEN DEMAND BACK PRESSURE VALVE BELL AND SPIGOT BOTTOM PLATE BRITISH THERMAL UNIT BACK SIGHT, BOTTOM SLOPE BRIDGE, BASE OF RAIL ANSI BEGINBEG BSMT BTM PL BTU B & S BS BRG BPV BR BOT BORR BOD BASEMENT BOTTOM BEARING BORROW BLD FLG BLDG BM BLKG BO BLK BFP BHP BIT BET BF BUILDING BLIND FLANGE BLOCKING BLIND FLANGE BITUMINOUS BETWEEN BCR BE BD BAL BC AZ AVAR AWWA ATM BOARD BOX ELDER BALANCE AZIMUTH ATMOSPHERE APPROX ARC L ASME ASTM ASSY ARCH ASA APPD APR APP API ARCH LENGTH ASSEMBLY APPROVED APPROXIMATE APPROACH APRON AC AMB ALUM ALT AGG AL ADJ AER ACP A/C ACOUS ALTERNATE ALUMINUM AMBIENT AGGREGATE AERATION AB ABBR ABUT A ACRE, ANGLE ABBREVIATION ANCHOR BOLT ABUTMENT (FORMERLY A.S.A.) ASBESTOS CEMENT PIPE BETWEEN CENTERS FLGD FLANGED FLOOR FLEXIBLE METAL HOSE FACE OF CONCRETE FACE OF MASONRY FACE OF STUDS FACE OF WALL FARM ENTRANCE FENCE POST FEET PER MINUTE FEET PER SECOND FEET, FOOT FOOTING FUTURE FRAME FRONTAGE ROAD FORWARD FORGED STEEL, FROTH SPRAY, FORE SIGHT, FAR SIDE, FLOOR SINK, FINISHED SURFACE, FLEXIBLE PIPE COUPLING FTG FTNG FWD FUT FT FS FR FR FPM FPS FPC FOW FP FOS FMH FOM FOC FME FLR ENT ENTRANCE EQUAL EQUIPMENT EVAPORATOR END VERTICAL CURVE EACH WAY, EYE WASH EQUATION ESTIMATE EDGE OF ROAD EXHAUST EXTRA HEAVY EXISTING EXPANSION JOINT EXTERIOR, EXTENSION FAHRENHEIT, FINISH FABRICATION, FABRICATE, FABRICATED FRESH AIR INTAKE FLAT BAR, FLOOR BEAM, FIELD BOOK FLOOR CLEANOUT FLOOR DRAIN FOUNDATION FEEDER FIRE EXTINGUISHER, FINAL EFFLUENT, FLAT FACE, FAR FACE, FINISHED FLOOR FACE TO FACE FINISHED GRADE FIRE HYDRANT FURNISH AND INSTALL FIGURE FINISHED FLOWLINE, FLOOR FLEXIBLE FLOCCULATOR, FLOCCULATION FLANGE EXPANSION FEDERAL AID FEDERAL AID INTERSTATE FEDERAL AID SECONDARY FEDERAL AID PRIMARY FEDERAL AID URBAN FENCE CORNER FEDERAL HEAD WALL EXCAVATION FAP FLEX FLOCC FLG FIN FL F & I FHDWL FIG F TO F FG FH FDN FE COR FF FED FDR FE FB FCO FD FAS FAU FABR FAI FAI FA F EXT EXP JT EXIST EXP EVAP EXC EX-HY EXH EVC EW EQUIP ER EST EQUA EQ END CURVE ECCENTRIC END CURB RETURN EACH FACE, EXHAUST FAN EFFLUENT EXHAUST GRILLE ELEVATION ELECTRICAL, ELECTRONIC ELEVATION ENGINE EAST BOUND LANE EMBANKMENT ENGINEER ECC ENGR ENG ELEV EMB ELEC EG EL EFF ECR EF EA EC EBL E EACH EAST, RATE OF SUPERELEVATION, HB HOSE BIBB HEADER HEXAGONAL MERCURY HOLLOW METAL STEEL HORIZONTAL HORIZONTAL HEIGHT OF INSTRUMENT HOUSE HEATING RETURN, HOUR HEATING HEATER HEATING AND VENTILATION HOT WATER, HIGH WATER HIGH WATER ELEVATION HIGH WATER LEVEL HOT WATER RETURN HOT WATER SUPPLY HANDWHEEL OPERATED HYDRAULIC, HYDRANT HEIGHT HIGH WATER LEVEL HIGHWAY HORSEPOWER, HIGH PRESSURE HYD HT H.W.L. HWS HWO HWY HWR HWL H & V H.W. EL. HW HTG HTR HR HP H, HOR HORIZ HO HMS HI Hg HDR HEX GAGE, GAUGE GALLON GALVANIZED IRON GRADE GENERAL, GENERATOR GROOVED FLANGE ADAPTOR GALVANIZED IRON GLOBE VALVE GALLONS PER DAY GRADE, GROUND GRADE BREAK, GRADE CHANGE GATE VALVE GYPSUM GALLONS PER HOUR GALLONS PER MINUTE WATER GARAGE GUY POLE GUARDRAIL GRAVEL GRANULAR GAL GV H20 H GYP HAUL GRAN GRD GR BRK GR GR GPH GPM GPD GLV GP GI GDE GEN GFA GALV GAR GA IP KWH KW KV KM KG JCT JSTS JNT, JT J & A JAN IRRG IPS IN INSTR INV INSUL INST INSL INL INP INFO INCL INFL ID IF IH IC IRON PIPE KILOWATT HOUR KILOWATT KILOVOLT KILOMETER KILOGRAM JACK AND AUGER JUNCTION JOISTS JOINT IRRIGATION JANITOR IRON PIPE SIZE INCH INSULATION, INSULATED INVERT ELEVATION INSTRUMENT INSULATION INSTALL INFORMATION INCLUDE INFLUENT IN PLACE INLET INTERSTATE HIGHWAY INTERIOR ANGLE OF CURVE INSIDE FACE INSIDE DIAMETER LB LWR LOR LT LWL LOC LOS LP LF LIN LO LEV LDG LAB LAV LAT L POUND LOWER LOW WATER LEVEL LINE-OFFICE REVISION LENGTH OF OFFSET SPIRAL LOW POINT, LIGHT POLE LOCATION LEFT LINEAR FEET LOADING LEVEL OUT LINEAR LEVEL LITER, LENGTH, LENGTH OF CURVE LABORATORY LAVATORY LATITUDE MFR, MFGR MATL OWG OZ OS & Y OUT OPNG OPER OH O.C.E.W. OD OF OBLIT OC MTL NRS NW N & D NTS NS NO NPT NPS NIC NF NEMA NFPA NE NC NBS NBL NAT N MTR MOD MS MTC MTD MPH MON MNDOT MO ML MM MK MIN MISC MI MH MGD MECH MEMB MET MCC MAX MAINT MACH MAS MAN MAG M M MATERIAL OIL, WATER, GAS OUNCE OUTSIDE DIAMETER OUTSIDE SCREW AND YOKE OPERATOR, OPERATING OVERFLOW, OUTSIDE FACE OVER CROSSING, ON CENTER ON CENTER EACH WAY OPENING OUTLET OVERHEAD OBLITERATE MATERIAL NATIONAL ELECTRICAL MANUFACTURERS NATIONAL FIRE PROTECTION ASSOCIATION NOMINAL PIPE SIZE (FORMERLY I.P.S.) NOT IN CONTACT NUMBER, NORMALLY OPEN NATIONAL PIPE THREAD NON-RISING STEM NORMAL WATER, NORTH WEST NOT TO SCALE NEAR SIDE NEAR SIDE NEAR FACE NORMALLY CLOSED NATIONAL BUREAU OF STANDARDS NORTH BOUND LANE NORTH EAST NATURAL NORTH MOTOR MINNESOTA DEPARTMENT OF TRANSPORTATION MOTOR OPERATED, MASONRY OPENING MATCH LINE, MEDIAN LINE MILES PER HOUR MECHANICAL-TYPE-COUPLING MODEL MONUMENT MOP SINK MOUNTED MILLIMETER MARK MOTOR CONTROL CENTER MILLION GALLONS PER DAY MINIMUM, MINUTE MANUFACTURER MANHOLE MISCELLANEOUS MALLEABLE IRON, MILE MEMBRANE MECHANICAL MAXIMUM METAL MIDDLE ORDINATE (CIRCULAR CURVE), MAXIMUM OFFSET (VERTICAL CURVE) MACHINE MASONRY MANUAL MAINTENANCE MAGNETIC METER ASSOCIATION PLYWOODPLY WD PPM POT POST POP POC PLF PLT PNEU PPH PPD PP PTDF PV PVC PROV PROP PROJ PRC PRESS PSIG PSIA PSI PSF PS PRV PT PR POUNDS PER SQUARE INCH GAUGE PRESSURE TREATED DOUGLAS FIR POINT, POINT OF TANGENCY PLUG VALVE POLYVINYL CHLORIDE POUNDS PER SQUARE INCH ABSOLUTE POUNDS PER SQUARE INCH POUNDS PER SQUARE FOOT PRESSURE REGULATING, PROVISIONS PROPERTY PROJECT POINT OF REVERSE CURVE PRESSURE PRESSURE SWITCH PAIR PARTS PER MILLION POINT ON TANGENT POINT ON SEMI TANGENT POINT OF CURVE PNEUMATIC POUNDS PER HOUR POUNDS PER DAY POWER POLE POUNDS PER LINEAR FOOT POPLAR PLANT PG pH PI PL PCC P PAVMT PC PE PCOTG PE PERF PERMISS PER PERIM PLAS PRESSURE CLEANOUT TO GRADE POINT OF COMPOUND CURVE PRIMARY CLARIFIER, PORTLAND CEMENT HYDROGEN ION CONCENTRATION PLANT INFLUENT, POINT OF INTERSECTION, PLATE, PROPERTY LINE, PLACE PLANT EFFLUENT, POLYELECTROLYTE, POLYMER PROJECT ENGINEER, PROFESSIONAL ENGINEER, PRESSURE GAGE PERMISSIBLE PERIMETER PERFORATED PLASTER, PLASTIC POLE, PAGE, PLACE PAVEMENT REDUCER, REDUCINGRED SHEETSHT SS SQ SP SPEC SPEC'D SIM SL SO SO VALVE SPK SQYD SYST SYM SWR SV SUPP STRUCT SUCT STN STN STL STL STA STC STD ST STK STM STP SUPER SURF SW SSU STRUCTURAL, STRUCTURE SYMMETRICAL, SYMBOL SIDEWALL REGISTER, SEWER SOLENOID VALVE SUPPLIER, SUPPLY SUCTION SUPER ELEVATION SURFACE SIDEWALK, SOUTH WEST SYSTEM SANITARY SEWER, STAINLESS STEEL, STREET, STONE, STEEL, STUCCO, STATE SECONDS SAYBOLT UNIVERSAL STAINLESS STAINLESS STEEL SLEEVE-TYPE COUPLING STANDARD STAKE STUMP STEEL STORM STATION SPECIFICATION SPECIFIED STATIC PRESSURE SLUDGE, SLOPE SHUT OFF VALVE SQUARE YARD SQUARE SPIKE SOUTH SIMILAR RE-STL REM REINF REG RF REFR REF RM REV REQ, REQD RET W R/W RWL RT RR RPM S SA RY SH SFCE SEC SECT SER SETT SDR SC SCD SCFM SCH SCHED SAN SALV SAR SBL SCP SCPA SD SE SF S-G SHLD ROW SALVAGED SPARE CHEMICAL, SECONDARY CLARIFIER STANDARD CUBIC FEET PER MINUTE SECTIONAL CONCRETE PIPE ARCH SHOWER SURFACE SECONDARY SETTLING SOUTHEAST STORY FRAME SAND AND GRAVEL SHOULDER STORM DRAINS SERIES SECTION SCREWED SCHEDULE SCHEDULE SANITARY STATE AID ROAD SOUTH BOUND LANE SECTIONAL CONCRETE PIPE SERVICE DRIVE REINFORCE, REINFORCED REVOLUTIONS PER MINUTE, SOUTH, SCUM, SINK, SECOND, SLOPE, SAND RIGHT OF WAY RAINWATER LEADER RAILROAD RIGHT OF WAY SAMPLE RAILWAY RIGHT REINFORCING STEEL REGULATING REFRIGERATOR REFERENCE, REFER REVISION REQUIRED RETAINING WALL ROOM REMOVE ROOF Q R RAD RAG RC RAS QUANT RDWD RD RCP RECONST. RECIRC RCCP RDWY RADIUS, RISER, RANGE, ROCK, REINFORCED CONCRETE PIPE ROOF DRAIN, ROUND, OR ROAD REINFORCED CONCRETE CULVERT PIPE RETURN AIR GRILLE REINFORCED CONCRETE RETURN ACTIVATED SLUDGE REDWOOD RECONSTRUCT RECIRCULATING ROADWAY RADIALLY DISCHARGE CFS. QUANTITY POLYETHYLENE RELIEF, REDUCING VALVE RETURN, RATE OF SLOPE, RING REINFORCED PLASTIC MORTAR SERVICE SINK EXTERNAL DISTANCE POINT OF CURVATUREFLOW ELEMENT FLOW SWITCH INTERNATIONAL BUILDING CODEIBC PRESSURE INDICATOR NOTE: SEE PIPING SCHEDULE FOR ADDITIONAL ABBREVIATIONS ORP OXIDATION-REDUCTION POTENTIAL 1.02ABBREVIATIONS Bolton & Menk, Inc. 2021, All Rights ReservedcH:\ARDH\M20121694\CAD\ENV\121694 ABBREVIATIONS.dwg 4/13/2021 9:20 AM SHEETDESIGNED DRAWN CHECKED CLIENT PROJ. NO. ISSUED FOR DATENO. R 12224 NICOLLET AVENUE BURNSVILLE, MINNESOTA 55337 Phone: (952) 890-0509 Email: Burnsville@bolton-menk.com www.bolton-menk.com ARDEN HILLS, MINNESOTA LIFT STATION NO. 10 REHABILITATION JEH SWP JEH M20.121694 0 04/05/2021 56751DATELIC. NO. SIGNATURE:PRINTED NAME: TYPED OR Jacob E. Humburg I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION, AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA 04/05/2021 STANDARD DETAIL NUMBER (1) DETAIL CALL OUT ON DRAWING M-2 AS: M-1 1 STANDARD DETAIL IDENTIFICATION DETAIL IDENTIFICATION 1 M-1 M-2 1 DETAIL (1) DETAIL CALL OUT ON DRAWING M-2 AS: DETAIL NUMBER DETAIL NUMBER (2) ON DRAWING M-1 THIS DETAIL IS IDENTIFIED AS: (2) ON DRAWING M-2 THIS SECTION IS IDENTIFIED AS: SECTION NUMBER SECTION NUMBER (1) SECTION CUT ON DRAWING M-1 AS: SECTION2 M-1 M-2 2 SECTION IDENTIFICATION SECTION AND DETAIL IDENTIFICATION Soil Boring FITTING MATERIALPIPE MATERIALPDT NO. PIPE IDENTIFICATION ME - DS - 2 Schedule Identification Piping System Equipment Number EQUIPMENT IDENTIFICATION EQUIPMENT TYPEDESIGNATION EQUIPMENT SCHEDULE SolenoidS PneumaticP MotorM LeverL HandwheelHW HydraulicH FloatF ElectricE DiaphragmD ChainwheelCW CylindersC 3 FE Board Mounted On Instrument Locally Mounted Instrument Number Identification Letters (See Table) PIPE DESIGN TABLEPIPING SCHEDULE Z Y X W V U T S R Q P O N M L K J I H G F E D C B A INSTRUMENT IDENTIFICATION LETTERSPIPING & FITTING SYMBOLS Pipe Size In Inches Piping System (See Piping Schedule) Piping Design Table EF 6 - DS - 1 (1) Line Number (Sequentially Numbered) E For Existing, F For Future, Blank for Construct INSTRUMENT IDENTIFICATION VALVE OPERATORS DETAIL IS SHOWN * DRAWING ON WHICH Aeration Compressed Air Chlorine Gas Chlorine Solution Digester Gas Digester Sludge Ferric Chloride Grit Washing Hot Water Natural Gas Polymer Plant Drain Process Piping Primary Sludge Potable Water Recirculation Return Activated Sludge Sample Scum Sanitary Drain Supernatant Sludge Recirculation Secondary Sludge Sludge Transfer Utility Water (Non-Potable Plant Water) Waste Activated SludgeWAS UW ST SS SR SN SD SC S RAS R PW PS PP PD P NG HW GW FC DS DG CS CG CA A WW Waste Water GS Grit Separation LR Lagoon Return NP Non-Potable Water Noxic ReturnNR MEASURED OR INITIATING VARIABLE MODIFIER READOUT OR PASSIVE FUNCTION OUTPUT FUNCTION MODIFIER FIRST LETTER SUCCEEDING LETTERS PIPING SYSTEM DESIGNATION FLUID Analysis Burner Flame Voltage (EMF) Flow Rate Conductivity (Electrical) Density (Mass) or Specific Gravity Power Level Radioactivity Temperature Viscosity Position Differential Ratio (Fraction) Scan Alarm Glass Indicate Light (Pilot) Meter Totalizing Well Control Switch Transmit High Low Gauging (Dimensional) Hand (Manually Initiated) Current (Electrical) Time or Time-Schedule Moisture or Humidity Pressure or Vacuum Quantity or Event Speed or Frequency Weight or Force Integrate or Totalize Primary Element Orifice (Restriction) Drive, Actuate or Unclassified Final Control Element Relay or Compute Valve, Damper or Louver Control Station Middle or Intermediate Point (Test) Connection) Record or Print Stop Gate, shear gate, sluice gate, slide gate, flap gate Valve (Valves 4" Diameter and Larger Included in Schedule Unit Heater Special Pump Fan Miscellaneous Equipment F ME P S SG UH V NOTE: IF PLAN AND SECTION (OR DETAIL CALL-OUT AND DETAIL) ARE SHOWN ON THE SAME DRAWING, DRAWING NUMBER IS REPLACED BY A LINE. * DRAWING ON WHICH DETAIL IS CALLED OUT * DRAWING ON WHICH DETAIL IS SHOWN * DRAWING ON WHICH SECTION APPEARS * DRAWING ON WHICH SECTION WAS TAKEN * 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 Class (as Specified) for Ductile Iron ANSI A21.51/AWWA C151 Flanged or Mechanical Joints as Indicated. Class (as Specified) for Threaded Flange Standard Weight Carbon Steel, ASTM A120, Black Standard Weight Carbon Steel, ASTM A120, Galvanized Copper, ASTM B88 Buried Service - Type K, Soft Temper Exposed Service - Type L, Hard Temper Polyvinyl Chloride, Schedule 80, Normal Impact ASTM D1785 Fiberglass Reinforced Plastic (FRP) ASTM D2996 Linear Low Density Poly-ethylene Tubing, Vacuum Rated, Installed Inside 3" Schedule 80 PVC Pipe Cast Iron Soil ANSI A112.5.1, Service Weight, Bell and Spigot or Hubless Class (as Specified) for Ductile Iron ANSI A21.51/AWWA C151, Bell and Spigot Polyvinyl Chloride Sewer Pipe, Bell and Spigot ASTM D-3034 Standard Weight Steel, ASTM A53, Seamless. (10 Mil Polyethylene or PVC Coated @ Exterior) Polyvinyl Chloride Pressure Pipe ASTM D2241 (C900) with Bell & Spigot Ends. Wall thickness as Specified Polypropylene, ASTM D2146 Schedule 40 with Heat Fused Joints Stainless Steel AISI Type 304, ASTM A312 Schedule 5S Welded Steel, AWWA C200 with Specified Wall Thickness. Epoxy/Cement Mortar Lined for Potable Water Service Class (as Specified) for Ductile Iron ANSI A21.51/AWWA C151 Glass Lined Flanged or Mechanical Joints as Indicated Class (as specified) for Threaded Flange Class 125 Ductile or Cast Iron, ANSI A21.10/AWWA C110 Flanged or Mechanical Joint as Indicated 3-Inch and Smaller - 150 lb. Malleable Iron, ANSI B16.3 Banded, Screwed, 3-1/2 Inch and Larger - Standard Weight -ASTM A234 ANSI B16.9 Welded Steel or 125 lb. Flanged Cast Iron as Indicated 3-Inch and Smaller - 150 lb. Malleable Iron, ANSI B16.3 Banded, Screwed, Galvanized 3-1/2 Inch and Larger - 125 lb. Cast Iron Flanged or Mechanical Coupling as Indicated Wrought Copper or Cast Bronze Solder Joint, ANSI B16.22, 150 psi Schedule 80 Polyvinyl Chloride, Socket Solvent Weld Joints, ASTM D2467 Epoxy Resin Fragment Wound or Molded Type - 150 psi @ 200 F Compression Fitting Cast Iron Soil ANSI A112.5.1, Service Weight, Bell and Spigot or Hubless Class 125 Ductile or Cast Iron, ANSI A21.10/AWWA C110, Mechanical Joint Polyvinyl Chloride, Bell and Spigot, ASTM D-3034 Standard Weight, Butt Weld Steel ANSI B16.9 ASTM A234 Class 125 Ductile Iron or ANSI A21.10/ AWWA C110, Flanged or Mechanical Joints as Indicated Polypropylene, Schedule 40 Drainage Type with Heat Fused Socket Joints Stainless Steel AISI Type 316 ANSI B16.9 Butt-Welded Schedule 5S or 150 lb Flanged ASTM A234, Grade B, Seamless or Butt-welded. Fittings 14-inches and Larger Mitered to Conform to AWWA C208 Table 2 with Butt-Weld Ends Class 125 Ductile or Cast Iron ANSI A21.51/AWWA C151 Glass Lined Flanged or Mechanical Joints as Indicated Pipe & Joint Designations Rupture Disc Removable Cap Removable Plug Reducer Quick Disconnect Coupling Wall Sleeve Wall Pipe Mechanical Joint Fitting Flanged Joint Fitting Flanged Adapter Bell & Spigot Joint Orifice N.O.Normally Open Normally ClosedN.C. Meter 1-1/2" Hose Gate HB Sleeve Coupling (S.C.) Harnessed Sleeve Coupling (H.S.C.) Exhaust to Atmosphere (Outside) Hose Bib Floor Drain - Size Flexible Hose Flanged Coupling Adapter (F.C.A.) Flame Cell Flame Trap Exhaust to Atmosphere (Inside) 4"F.D. FC FT Drip Trap Blind Flange Air CockAC Backflow PreventerBP Y-Type Strainer Yard Hydrant Vent 3-Way Plug Valve (4-Port) 3-Way Valve 3-Way Plug Valve (3-Port) 3-Way Plug Valve (2-Port) Shear, Slide, Sluice or Stop Gate Relief or Safety Valve Pressure Regulating Valve Plug Valve Pinch Valve Needle Valve Knife Gate Valve Hose Gate Valve Globe Valve Diaphragm Valve Check Valve Butterfly Valve Ball Valve Angle Valve Union Sight Flow Indicator Sediment Trap Pressure/Temperature Relief Valve V PT PRV ST Gate Valve RPZ (Reduced Pressure Zone) Process Flow Diagram Plan Process Drawings VALVE SYMBOLS X FE Pump Motor Operation Air Operation M P Plug Valve Check Valve Butterfly Valve Ball Valve Gate Valve 1.03LEGEND Bolton & Menk, Inc. 2021, All Rights ReservedcH:\ARDH\M20121694\CAD\ENV\121694 LEGEND.dwg 3/3/2021 4:55 PM BITUMINOUS ROADWAY SECTION NOT TO SCALE 1 1.04 NOTE: SLOPE AND WIDTH AS SHOWN ON PLANS OR AS DIRECTED. NOTE: NUMBERS IN PARENTHESIS ( ) INDICATE MnDOT SPEC REFERENCE NOTE: TACK ALL CONCRETE EDGES PRIOR TO BITUMINOUS CONSTRUCTION 1 1/2" BITUMINOUS WEARING COURSE (2331) BITUMINOUS TACK COAT (2757) 1 1/2" BITUMINOUS BINDER COURSE (2331) 15" AGGREGATE BASE CLASS 5 (2211) 6" SUBGRADE PREPARATION CAULK ANNULAR SPACE BETWEEN PIPE AND FLANGE ON ALL PROCESS PIPING WITH CLEAR SILICONE CAULK AFTER PAINTING (AS SPECIFIED) PROCESS PIPING (TYP.) PROCESS PIPING (TYP.) CAULKING OF ANNULAR SPACE BETWEEN PIPE AND FLANGE NOT TO SCALE 2 1.04 2'-0"#24 MESH STAINLESS STEEL SCREEN WELDED TO THE END 4" WELDED STEEL WELDED SEEPAGE RING WELD CONTINUOUS BOTH SIDES SEE TOP SLAB PLAN FOR REINFORCING VENT NOT TO SCALE 3 1.04 ADJUSTABLE PIPE SUPPORT NOT TO SCALE 4 1.04 'U' BOLT PIPE SUPPORT GRINNELL FIG. 259, ELCEN FIG. 49, OR EQUAL ADJUSTABLE PIPE SUPPORT, GRINNELL FIG. 264, ELCEN FIG. 50, OR EQUAL 150 lb. THREADED REDUCING FLANGE, GALVANIZED DRYPACK 1" MINIMUM 3" MINIMUM MK-1 GALVANIZED ANCHOR BOLT OR SELF-DRILLING CONCRETE ANCHOR WITH STUD AND TWO (2) NUTS EACH, SIZE TO SUIT FLANGE TYP OF 4 AT 90D MK-2 SHEETDESIGNED DRAWN CHECKED CLIENT PROJ. NO. ISSUED FOR DATENO. R 12224 NICOLLET AVENUE BURNSVILLE, MINNESOTA 55337 Phone: (952) 890-0509 Email: Burnsville@bolton-menk.com www.bolton-menk.com ARDEN HILLS, MINNESOTA LIFT STATION NO. 10 REHABILITATION JEH SWP JEH M20.121694 0 04/05/2021 56751DATELIC. NO. SIGNATURE:PRINTED NAME: TYPED OR Jacob E. Humburg I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION, AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA 04/05/2021 1.04DETAILS Bolton & Menk, Inc. 2021, All Rights ReservedcH:\ARDH\M20121694\CAD\ENV\121694 DETAILS.dwg 3/3/2021 4:57 PM C MCP S B S SEEEEEEE EEEEE E E EEEEEGGGGGGGGGGEEEEEECCCCCC CCCCCC C C C C C CCCllllllllllCCCCCCCC>>>>>>>>>>>>>>||||||||||||||||||||||||||||||||||||||||||||||||||||894 894887 890 SHEETDESIGNED DRAWN CHECKED CLIENT PROJ. NO. ISSUED FOR DATENO. R 12224 NICOLLET AVENUE BURNSVILLE, MINNESOTA 55337 Phone: (952) 890-0509 Email: Burnsville@bolton-menk.com www.bolton-menk.com ARDEN HILLS, MINNESOTA LIFT STATION NO. 10 REHABILITATION JEH SWP JEH M20.121694 0 04/05/2021 56751DATELIC. NO. SIGNATURE:PRINTED NAME: TYPED OR Jacob E. Humburg I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION, AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA 04/05/2021 REMOVE ALL COMPONENTS AND APPURTENANCES FROM EXISTING WET WELL (SEE SHEET 5.01) REMOVE ALL COMPONENTS AND APPURTENANCES FROM EXISTING VALVE VAULT (SEE SHEET 5.01) R Graphic scale for 1"=10' 10 0 10 20 2.01EXISTING SITE PLAN Bolton & Menk, Inc. 2021, All Rights ReservedcH:\ARDH\M20121694\CAD\ENV\121694 EXISTING SITE PLAN.dwg 4/13/2021 9:37 AMDEMOLISH EXISTING CONTROL PANEL REMOVE EXISTING CONCRETE TOP SLABS EXISTING BACK OF CURB EXISTING DRIVEWAY EDGE EXISTING WATERMAINEXISTING FORCEMAINPROPERTY SUBJECT TO DECLARATION OF COVENANTS, RESTRICTIONS & RESERVATIONS OF ARDENRIDGE PER DOC. NO. T1799608 & CONSENT AND RATIFICATION PER DOC. NO. T1913485 (NOTE: SEE DOCUMENT FOR SPECIFICS REGARDING EASEMENTS ON THE PROPERTY) GENERAL NOTES: 1.ALL PROJECT WORK SHALL REMAIN WITHIN COUNTY RIGHT- OF-WAY AND LIFT STATION PROPERTY PARCEL C MCP B EEEEEEEEEEEE E E EEEEEGGGGGGGGGGEEEEEECCCCCC CCCCCC C C C C C CCCllllllllllCCCCCCCC||||||||||||||||||||||||||||||||||||||||||||||||||||894 894887 890 SHEETDESIGNED DRAWN CHECKED CLIENT PROJ. NO. ISSUED FOR DATENO. R 12224 NICOLLET AVENUE BURNSVILLE, MINNESOTA 55337 Phone: (952) 890-0509 Email: Burnsville@bolton-menk.com www.bolton-menk.com ARDEN HILLS, MINNESOTA LIFT STATION NO. 10 REHABILITATION JEH SWP JEH M20.121694 0 04/05/2021 56751DATELIC. NO. SIGNATURE:PRINTED NAME: TYPED OR Jacob E. Humburg I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION, AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA 04/05/2021 R Graphic scale for 1"=10' 10 0 10 20 2.02PROPOSED SITE PLAN Bolton & Menk, Inc. 2021, All Rights ReservedcH:\ARDH\M20121694\CAD\ENV\121694 PROPOSED SITE PLAN.dwg 4/13/2021 9:42 AMEXISTING BACK OF CURB EXISTING DRIVEWAY EDGE EXISTING WATERMAINEXISTING FORCEMAINPROPOSED CONCRETE PAD AND NEW CONTROL PANEL. CONTRACTOR TO ADJUST GRADE UNDER AND AROUND PAD IF NEEDED. PROPOSED ASPHALT WHERE EXISTING CONCRETE PAD WAS REMOVED PROPERTY SUBJECT TO DECLARATION OF COVENANTS, RESTRICTIONS & RESERVATIONS OF ARDENRIDGE PER DOC. NO. T1799608 & CONSENT AND RATIFICATION PER DOC. NO. T1913485 (NOTE: SEE DOCUMENT FOR SPECIFICS REGARDING EASEMENTS ON THE PROPERTY) REMOVE AND REPLACE BITUMINOUS DRIVEWAY GENERAL NOTES: 1.ALL PROJECT WORK SHALL REMAIN WITHIN COUNTY RIGHT- OF-WAY AND LIFT STATION PROPERTY PARCEL SHEETDESIGNED DRAWN CHECKED CLIENT PROJ. NO. ISSUED FOR DATENO. R 12224 NICOLLET AVENUE BURNSVILLE, MINNESOTA 55337 Phone: (952) 890-0509 Email: Burnsville@bolton-menk.com www.bolton-menk.com ARDEN HILLS, MINNESOTA LIFT STATION NO. 10 REHABILITATION JEH SWP JEH M20.121694 0 04/05/2021 56751DATELIC. NO. SIGNATURE:PRINTED NAME: TYPED OR Jacob E. Humburg I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION, AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA 04/05/2021 5.01EXISTING LIFT STATION DEMOLITION PLAN AND SECTION Bolton & Menk, Inc. 2021, All Rights ReservedcH:\ARDH\M20121694\CAD\ENV\121694 DEMO LIFT STATION PLAN-SECTION.dwg 3/3/2021 8:44 PMREXISTING WET WELL AND VALVE VAULT - TOB SLAB PLAN 1/2" = 1'-0" EXISTING WET WELL AND VALVE VAULT - PLAN 1/2" = 1'-0" 1 5.01 SECTION 1/2" = 1'-0" 1 5.01 Graphic Scale for 1/2"=1'-0" 1 20 643R ELEV=870.83 ELEV=894.41 ELEV=885.16 ELEV=894.41 8" PVC INFLUENT INV=872.02 ℄ EXISTING WET WELL EXISTING WET WELL ℄ EXISTING VALVE VAULT EXISTING VALVE VAULT EXISTING HATCH EXISTING CASTING EXISTING 72" Ø MANHOLEEXISTING 72" Ø MANHOLE ℄ EXISTING WET WELL EXISTING WET WELL ℄ EXISTING VALVE VAULT EXISTING VALVE VAULT EXISTING 4" CHECK VALVE EXISTING 4" GATE VALVE EXISTING 4" TEE WITH BLIND FLANGE AND AIR RELEASE EXISTING 4" CHECK VALVE EXISTING 4" GATE VALVE EXISTING 4" TEE WITH BLIND FLANGE AND AIR RELEASE EXISTING 4" 90° BEND EXISTING 4" 90° BEND EXISTING SUBMERSIBLE PUMP EXISTING SUBMERSIBLE PUMP EXISTING 4" EXISTING 4" EXISTING 4" EXISTING 4"EXISTING 4" PVCINFLUENTEXISTING 72" Ø MANHOLE EXISTING 72" Ø MANHOLE EXISTING HATCHEXISTING CASTING EXISTING CONC TOP SLABEXISTING CONC TOP SLAB EXISTING WET WELL EXISTING VALVE VAULT EXISTING 72" Ø MANHOLE REMOVE EXISTING 4" PIPING IN WET WELL, UP TO AND INCLUDING 90° ELBOWS EXISTING 4" EXISTING 4" CHECK VALVE EXISTING 4" GATE VALVE EXISTING 4" TEE WITH BLIND FLANGE AND AIR RELEASE EXISTING 4" ℄ ELEV = 886.67 EXISTING VALVE VAULT BASE SLAB EXISTING SUBMERSIBLE PUMPS EXISTING WET WELL BASE SLAB REMOVE ALL FITTINGS AND VALVES FROM EXISTING VALVE VAULT REMOVE EXISTING PUMPS, BASE ELBOWS, RAILS, CONTROLS, AND ALL RELATED APPURTENCES FROM EXISTING WET WELL REMOVE ALL FITTINGS AND VALVES FROM EXISTING VALVE VAULT REMOVE ALL COMPONENTS AND APPURTENANCES FROM EXISTING WET WELL REMOVE EXISTING CONCRETE TOP SLAB REMOVE EXISTING CONCRETE TOP SLAB EXISTING 72" Ø MANHOLE 2'-0"2'-0"SHEETDESIGNED DRAWN CHECKED CLIENT PROJ. NO. ISSUED FOR DATENO. R 12224 NICOLLET AVENUE BURNSVILLE, MINNESOTA 55337 Phone: (952) 890-0509 Email: Burnsville@bolton-menk.com www.bolton-menk.com ARDEN HILLS, MINNESOTA LIFT STATION NO. 10 REHABILITATION JEH SWP JEH M20.121694 0 04/05/2021 56751DATELIC. NO. SIGNATURE:PRINTED NAME: TYPED OR Jacob E. Humburg I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION, AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA 04/05/2021 5.02EXISTING LIFT STATION IMPROVEMENTS PLAN AND SECTION Bolton & Menk, Inc. 2021, All Rights ReservedcH:\ARDH\M20121694\CAD\ENV\121694 LIFT STATION PLAN-SECTION.dwg 4/1/2021 4:41 PMELEV=870.83 ELEV=894.41 ELEV=885.16 ELEV=894.41 8" PVC INFLUENT INV=872.02 RWET WELL AND VALVE VAULT - TOB SLAB PLAN 1/2" = 1'-0" WET WELL AND VALVE VAULT - PLAN 1/2" = 1'-0" 1 5.02 SECTION 1/2" = 1'-0" 1 5.02 Graphic Scale for 1/2"=1'-0" 1 20 643R ℄ EXISTING WET WELL EXISTING WET WELL ℄ EXISTING VALVE VAULT EXISTING VALVE VAULT ℄ EXISTING WET WELL EXISTING WET WELL ℄ EXISTING VALVE VAULT EXISTING VALVE VAULT 4" CHECK VALVE 4" GATE VALVE WITH HAND WHEEL 4" TEE WITH BLIND FLANGE AND AIR RELEASE 4" CHECK VALVE 4" GATE VALVE WITH HAND WHEEL 4" TEE WITH BLIND FLANGE AND AIR RELEASE 4" 90° BEND 4" 90° BEND SUBMERSIBLE PUMP SUBMERSIBLE PUMP EXISTING 4" EXISTING 4" EXISTING 4" EXISTING 4"EXISTING 8" PVCINFLUENTEXISTING 72" Ø MANHOLE EXISTING 72" Ø MANHOLE EXISTING 72" Ø MANHOLEEXISTING 72" Ø MANHOLE EXISTING 72" Ø MANHOLEEXISTING 72" Ø MANHOLE PRECAST CONC TOP SLAB PRECAST CONC TOP SLAB 4" 90° BEND S.S. LIFTING CHAIN SUBMERSIBLE PUMPS4" DIP FMN4" DISCHARGE ELBOW S.S.GUIDE RAILS EXISTING 4" 4" CHECK VALVE 4" GATE VALVE WITH HAND WHEEL 4" TEE WITH BLIND FLANGE AND AIR RELEASE EXISTING 4" ℄ ELEV = 886.67 SUBMERSIBLE PRESSURE TRANSDUCER PROVIDE 2 EA 25 LB COATED PEDESTAL CAST IRON WEIGHTS WITH 1 8" Ø MIN S.S. CABLE ONE FOR MOUNTING THE SUBMERSIBLE PRESSURE TRANSDUCER LEAVE A 5' LOOP IN CABLE FOR MAINTENANCE PURPOSES TO PUMP NO. 2 EXISTING WET WELL EXISTING VALVE VAULT EXISTING WET WELL BASE SLAB EXISTING VALVE VAULT BASE SLAB HIGH WATER ALARM = 872.85 LAG PUMP ON = 872.60 LEAD PUMP ON = 872.35 LEAD PUMP OFF = 872.35 NOTE: CONTRACTOR TO VERIFY STRUCTURE SIZES AND PIPE SPACING PRIOR TO ORDERING PRECAST LIDS OR HATCHES 30"x50" ACCESS HATCH CLEAR OPENING WITH SAFETY GRATING CAST INTO TOP SLAB. 30"x50" ACCESS HATCH CLEAR OPENING WITH SAFETY GRATING CAST INTO TOP SLAB. 36"x36" ACCESS HATCH CLEAR OPENING WITH SAFETY GRATING CAST INTO TOP SLAB. 36"x36" ACCESS HATCH CLEAR OPENING WITH SAFETY GRATING CAST INTO TOP SLAB. 30"x50" ACCESS HATCH CLEAR OPENING WITH SAFETY GRATING CAST INTO TOP SLAB. 36"x36" ACCESS HATCH CLEAR OPENING WITH SAFETY GRATING CAST INTO TOP SLAB. 8"1'-10"2'-1"1'-6"1'-6"8"8" 4" STAINLESS STEEL PIPE VENT WITH COLLAR AND BIRD SCREEN 4" STAINLESS STEEL PIPE VENT WITH COLLAR AND BIRD SCREEN 4" STAINLESS STEEL PIPE VENT WITH COLLAR AND BIRD SCREEN 4" STAINLESS STEEL PIPE VENT WITH COLLAR AND BIRD SCREEN NOTE: CONCRETE TOP SLABS WILL BE REPLACED WITH NEW CIRCULAR ONES. ANY DIFFERENTIAL AREA SHALL BE PATCHED WITH ASPHALT. NOTE: PIPE ROTATED FOR CLARITY RAM-NEK OR APPROVED GASKET BETWEEN NEW LIDS AND EXISTING STRUCTURES COAT ALL PIPING AND STRUCTURES AS SPECIFIED EEEEEEEEEEEEEEEEEEEEEEE E E E E E E E EEEEEEEEEEEEEGGGGGGGGGGGGGGGGGGGEEEEEEECCCC C CCCCCCCCCCCCCCC C C CCC C C C C C C CCllllllllllllllllCCCCCCCCCCCCCCCCCC||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||SHEETDESIGNED DRAWN CHECKED CLIENT PROJ. NO. ISSUED FOR DATENO. R 12224 NICOLLET AVENUE BURNSVILLE, MINNESOTA 55337 Phone: (952) 890-0509 Email: Burnsville@bolton-menk.com www.bolton-menk.com ARDEN HILLS, MINNESOTA LIFT STATION NO. 10 REHABILITATION SJS CML2 SJS 0 04/05/2021 7.01LIFT STATION ELECTRICAL PLAN 18925DATELIC. NO. SIGNATURE:PRINTED NAME: TYPED OR Sheldon J. Sorensen I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION, AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA 04/05/2021 LIFT STATION ELECTRICAL PLAN N1 SCALE 50FILE: M:\ADEPTWORK\CHAD LAKOSE\23191319.58_7.01+.DWG2021 Barr Engineering CompanyCNUMBERED NOTES: EXCAVATE UNDER EXISTING TRANSFORMER PAD, STUB NEW SERVICE ENTRANCE CONDUIT INTO TRANSFORMER SECONDARY COMPARTMENT. COORDINATE WITH UTILITY. SERVICE CABLES AND CONDUIT. SEE ONE-LINE DIAGRAM. UTILITY METERING. CONFIRM REQUIREMENTS AND EXACT MOUNTING LOCATION WITH UTILITY AND PANEL SUPPLIER. 3/4” X 10' COPPER-CLAD GROUND ROD WITH EXOTHERMIC WELD TO CONDUCTOR(S) SHOWN. SET TOP 12” DEEP. #1/0AWG BARE STRANDED COPPER GROUND CONDUCTOR, 12” DEEP. STUB 1.25” SCHEDULE 80 PVC CONDUIT FOR GROUND. FOUR (4) 3” SCHEDULE 80 PVC CONDUITS FOR PUMP AND LEVEL SENSOR CABLES. SEE LIFT STATION SECTION. STUB TWO (2) SPARE 2” SCHEDULE 80 PVC CONDUITS FOR FUTURE USE. CAP ENDS. WETWELL FLOAT SWITCHES AND LEVEL SENSOR, WITH STAINLESS STEEL CABLE AND WEIGHT ASSEMBLY. PROVIDE STAINLESS STEEL HANGER BRACKET BELOW HATCH, SECURED WITH ALL STAINLESS STEEL HARDWARE. CONSTRUCT REINFORCED CONCRETE PAD. SEE LIFT STATION SECTION. 1.CONDUCT WORK SO THAT EXISTING LIFT STATION REMAINS IN OPERATION. COORDINATE ALL OUTAGES AND CUTOVERS WITH OWNER AND ENGINEER IN ADVANCE, AND ONLY TO OCCUR AT TIMES APPROVED BY OWNER. SEE SPECIFICATION FOR ADDITIONAL REQUIREMENTS. 2.COORDINATE NEW ELECTRIC SERVICE AND METERING REQUIREMENTS WITH SERVING UTILITY. VERIFY EQUIPMENT LOCATIONS AND ROUTES OF UNDERGROUND SERVICE. 3.FIELD CONFIRM LOCATIONS OF ALL EXISTING UNDERGROUND UTILITIES, CABLES, CONDUITS, ETC. PRIOR TO CONSTRUCTION. CONTRACTOR SHALL REPAIR ALL SUCH ITEMS AT NO EXTRA COST IF DAMAGED BY CONTRACTOR. 4.ELECTRONICALLY-LOCATE ALL PRIVATE UNDERGROUND LINES IN AREAS THAT WILL BE DISTURBED. PROTECT ALL EXISTING UNDERGROUND FACILITIES. 5.FIELD CONFIRM ALL CONDUIT ROUTES WITH ENGINEER. 6.USE DIRECTIONAL BORING OR SIMILAR METHOD FOR NEW CONDUITS TO BE INSTALLED UNDER EXISTING SIDEWALKS AND PAVEMENTS. WHERE PITS ARE OPENED, RESTORE ALL SURFACES TO MATCH EXISTING. 7.CORE DRILL EXISTING STRUCTURES AS REQUIRED FOR NEW CONDUIT INSTALLATION. 8.RESTORE ALL SURFACES DISTURBED BY THIS WORK. GENERAL NOTES: 1 2 3 4 5 6 7 8 9 10 EXISTING UTILITY TRANSFORMER 1 2 3 4 4 5 6 7 8 9 10 SUBMERSIBLE PUMPS WETWELL SHALL BE NEC CLASS 1, DIVISION 1, GROUP D. COMPLY WITH NEC 501. NOTE: REMOVE EXISTING LIFT STATION CONTROLS, ELECTRICAL EQUIPMENT AND ALL RELATED CABLE AND CONDUIT. UNDERGROUND CIRCUITRY MAY BE CUT OFF 24" BELOW GRADE AND ABANDONED IN PLACE. 20' M I N . SHEET DESIGNED DRAWN CHECKED CLIENT PROJ. NO. ISSUED FOR DATENO. R 12224 NICOLLET AVENUE BURNSVILLE, MINNESOTA 55337 Phone: (952) 890-0509 Email: Burnsville@bolton-menk.com www.bolton-menk.com ARDEN HILLS, MINNESOTA LIFT STATION NO. 10 REHABILITATION SJS CML2 SJS 0 04/05/2021 7.02LIFT STATION ELECTRICAL DETAILS 18925DATELIC. NO. SIGNATURE:PRINTED NAME: TYPED OR Sheldon J. Sorensen I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION, AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA 04/05/2021FILE: M:\ADEPTWORK\CHAD LAKOSE\23191319.58_7.02.DWG2021 Barr Engineering CompanyCSEE GENERAL DRAWINGS FOR PLAN LAYOUT AND EQUIPMENT LOCATIONS. NOTE: PUMP AND LEVEL SENSOR CABLES. CABLE HOLDER BY HATCH MFR6" THICK CONCRETE PAD W/ 6"x 6" 10/10 W.W.F. SEE PLAN FOR DIMENSIONS VENTILATED ENCLOSURE. VENTILATION LOUVERS TO BE 12"x36" (MINIMUM) ON BOTH FRONT & BACK PANELS W/LOUVER BLADES IN A DOWNWARD & OUTWARD DIRECTION & INSECT SCREEN INSIDE ENCLOSURE. CROUSE-HINDS TYPE CGB CONNECTORS. ONE PER CABLE. SIZE PER CABLE O.D. LIFT STATION CONTROL ENCLOSURE. 5' EXTRA EACH CABLE. TYPICAL. SCHEDULE 80 PVC CONDUITS. SEE PLAN. CONDUITS PER PLAN GROUND ROD(S) PER PLAN. GROUND CONDUCTOR(S) PER PLAN 12" LAYER COMPACTED SAND. GRADE SEAL CONDUITS W/ 1/4" SILICONE CAULK PUMP AND LEVEL SENSOR CABLES. TYPICAL 48" MIN.18"BELL ENDS PUMP CABLE BY MFR. 30A/3P MCP-TYPE 20A/1P 15A/1P 15A/1P WETWELLFLOATSWITCHESPANEL INTERNAL HEATERGFCI RECEPTACLEPANEL MOUNTED100A/3P 100A/3P 4-1/C-#3-1.5" SCHEDULE 80 PVC 100A 120/208V, 3Ø NEMA 3R METER 120/208V, 3Ø, 4W UTILITY SERVICE 4-1/C-#3-1.5" SCHEDULE 80 PVC GROUND RODS. SEE PLAN NEUTRAL BUS GROUND BUS PUMP 1PUMP 2CONTROL EQUIPMENT. SEE SPECIFICATION CELL PHONE ALARM SYSTEM. SEE SPECIFICATION TO UTILITY SERVICE UTILITY METER. VERIFY LOCATION. PHASE MONITOR/ VOLTAGE RELAY TRANSIENT VOLTAGE SURGE SUPPRESSOR (TVSS)NEMA SIZE 2 STARTER NEMA SIZE 2 STARTER WETWELLLEVELTRANSMITTERCELL PHONE ANTENNA 30A/3P MCP-TYPEMECHANICAL INTERLOCK CROUSE-HINDS 100A, 4P PIN & SLEEVE CONNECTOR W/ ANGLE ADAPTER AND SPRING COVER COMPATIBLE W/ OWNER'S PORTABLE GENERATOR PLUG. LIFT STATION SECTION NO SCALE ONE-LINE DIAGRAM NO SCALE 5HP 15A 5HP 15A 100A, 120/208V, 3Ø, 4W, BUSSING, 35KAIC RATING WHM H:\ARDH\M20121694\2_Preliminary\C_Reports\Design Alternatives Memo\ARDH LS 10 Memo 10-08-20.docx MEMORANDUM Date: October 8, 2020 To: Todd A. Blomstrom, City Engineer/Public Works Director From: Seth A. Peterson, PE Subject: Lift Station 10 Arden Hills, Minnesota Project No.: M20.121694 Introduction Lift Station 10 is a wastewater pumping station in the City of Arden Hills, located at 3804 North Cleveland Ave, on the east side of the street and just south of the County Road E2 West and Cleveland North intersection. The current duplex submersible pump wet well/valve vault station was constructed in 1989. In the wet well side of the station are two Hydromatic submersible pumps with 3-horsepower motors, designed to pump 100 gallons per minute each. Flow exits the station through a 4-inch PVC force main which runs for approximately 976 feet before discharging into a trunk sewer manhole at the corner of County Road E2 West and New Brighton Road. Lift Station 10 is over 30 years old and is in need of rehabilitation. One of the main concerns with the current configuration is flooding of the upstream manholes that occurs due to the operating elevations in the existing station. The invert of the gravity pipe which enters the wet well sits 1.12 feet above the structure invert. This does not allow enough depth f or the pumps to be adequately submerged per the manufacturer’s recommendations while also having an operating depth shallow enough to prevent wastewater from backing up the influent gravity pipe and into the first few upstream manholes during normal operat ion. One of the main goals of this project is to eliminate or at least minimize this backup. Based on the City’s comments and additional information about the station provided to Bolton & Menk, three main options for the project are considered: rehabilitation of the existing lift station, replacement of the existing submersible station with one of a similar type, or replacement of the existing station with a small prefabricated grinder station and new small - diameter force main. Name: Todd A. Blomstrom Date: October 8, 2020 Page: 2 Option 1 - Rehabilitation of the Existing Lift Station The first option considered for rehab of Lift Station 10 includes replacing the existing pumps and piping in the wet well and valve vault. Major components associated with this option include the following: - Install two new submersible pumps with purposely shallow operating conditions - Obtain and install new lift station controls and SCADA equipment - Install new piping in the existing Wet Well and Valve Vault Based on new pump technology and the right pump selection, the maxi mum number of possible pump starts per hour could be increased from the standard ten (pump runs every six minutes) to 30 (pump runs every two minutes). Table 1 below demonstrates that if the starts per hour are allowed to increase, the standard operating depth (vertical distance between the All Off and Lead Pump On levels) can decrease. The decrease in the operating depth would reduce the maximum water level elevation that the station reaches during normal operation and reduce or possibly eliminate the occurrence of wastewater backing up into upstream manholes. Table 1 - Operating Depths* Starts Per Hour Pump Runtime [min] Volume [ft^3] Design Value [ft] 10 6 20.05 0.71 15 4 13.37 0.47 20 3 10.03 0.35 25 2.4 8.02 0.28 30 2 6.68 0.24 *Based on an assumed 6-foot diameter manhole The margin between the All Off and the Low Water Level (LWL) can also be adjusted to provide more available volume in the wet well, which will help even more to decrease the flooding of manholes upstream. Table 2 below shows the new Lead Pump On elevation based on number of pump starts per hour and the distance between the All Off and LWL set points. Through conversation between the City and Bolton & Menk, it was determined that the optimal acceptable solution is a 3-inch margin between the All Off and LWL set points, and 20 pump starts allowed per hour. This provides a Lead On elevation of 872.35’, as underlined in Table 2. Table 2 - Lead Pump On Elevations Starts Per Hour Depth from All Off to LWL 0" 3" 6" 10 872.46 872.71 872.96 15 872.22 872.47 872.72 20 872.10 872.35 872.60 25 872.03 872.28 872.53 30 871.98 872.23 872.48 Name: Todd A. Blomstrom Date: October 8, 2020 Page: 3 With the bottom elevation of the upstream Manhole 2 at 872.44’ and using the proposed parameters, the lead pump would turn on before wastewater would back up in the gravity pipe as far as Manhole 2 and the entirety of the gravity pipe would empty into the wet well before the station shuts off. Table 3, below, details the estimated costs associated with Option 1. Table 3 - Option 1 Cost Estimate Item Cost Mobilization $15,000 Allowance $10,000 Site Grading/Restoration $7,000 Existing Station Demo $6,000 Bypass Pumping $15,000 Pumps/Controls $87,000 Electrical $15,000 Control Panel Pad $4,000 Site Work (Seeding, Drive, etc.) $7,000 Valves, Piping, Misc. $20,000 Construction Subtotal $186,000 Contingencies (20%) $37,000 Construction Total $223,000 Option 2 - Replace the Existing Station The second option includes constructing a new submersible lift station to replace the existing station. A new deeper precast wet well would provide a greater distance from the influent gravity pipe to the bottom of the structure, preventing flooding upstre am. Significant components include the following: - Construction of new duplex submersible lift station with precast wet well and valve vault - Installation of new lift station controls and SCADA equipment - Installation of two new submersible pumps and piping - Demolition of existing wet well/valve vault lift station Based on station operating data from recent years and the need to maintain minimum flow velocity in the force main, the new submersible pumps would be rated for the same 100 gallon per minute with a total dynamic head of 33 feet. Based on these parameters, the wet well would consist of a 6’ diameter precast concrete manhole. However, to prevent the flooding of the manholes upstream the base elevation of the Lift Station would be 868.5’, 25.5’ below grade and deeper than the current wet well. Table 4 outlines the estimated costs associated with Option 2. Name: Todd A. Blomstrom Date: October 8, 2020 Page: 4 Table 4 - Option 2 Cost Estimates Item Cost Mobilization $20,000 Construction and Utility Allowance $15,000 Lift Station Structures $150,000 Submersible Pumps/Control panel $87,000 Piping & Valves $25,000 Controls & Electrical $15,000 Panel Pad $4,000 Demolition/Removal $15,000 Bypass Pumping $3,000 Site Work (Grading, Drive, Seeding, etc.) $15,000 Construction Subtotal $349,000 Contingencies (20%) $70,000 Construction Total $419,000 Option 3 - Replace with Submersible Grinder Station The third option for station rehabilitation consists of replacing the current submersible lift station with a small prefabricated lift station containing submersible grinder pumps. Details of the option include the following: - Purchase and installation of a prefabricated grinder lift station - Direct drilling of a new ~975-foot PVC force main (two or three-inch) to the existing outfall - Demolition of existing wet well/valve vault station A grinder station is a lift station structure that is shipped essentially prefabricated, including pumps, valving, and internal piping, and is then installed on-site. Typical grinder stations often include an optional corresponding control panel, but a buyer may choose to have station controls fabricated and provided separately. The grinder station basin is usually constructed out of fiberglass or another composite mat erial. Pumps range in size and are submersible grinder pumps designed to operate in low flow/high head conditions. As such, they are best suited to pump through a force main that typically ranges in diameter between one and three inches. At Lift Station 10 a 2-inch PVC force main would most likely be recommended. Advantages of installing a grinder station include lower initial and operating costs for the station itself, and ultimately a more compact and unobtrusive site. This type of design would Name: Todd A. Blomstrom Date: October 8, 2020 Page: 5 work for Lift Station 10 because of the minimal flows that it receives: calculated to be less than three gallons per minute on average and less than five gallons per minute during peak periods. Due to the pump design and the need to maintain a minimum flow vel ocity in the force main, a new 2-inch force main would have to be installed as part of Option 3, probably using a direct drilling method. Table 5 summarizes the costs associated with Option 3. Table 5 - Option 3 Cost Estimates Item Cost Mobilization $15,000 Construction and Utility Allowance $10,000 Grinder Station $30,000 Piping & Valves $3,000 2" Force Main $45,000 Modifications to Outfall MH $3,000 Electrical $10,000 Panel Pad $55,000 Demolition/Removal $15,000 Abandon existing 4" Force Main $10,000 Bypass Pumping $3,000 Site Work (Grading, Drive, Seeding, etc.) $12,000 Construction Subtotal $211,000 Contingencies (20%) $42,000 Construction Total $253,000 Alternative Analysis The goal of this project is to rehabilitate Lift Station 10, with the secondary goal of preventing wastewater from backing up the influent gravity sewer pipe and into upstream manholes. All three option address this issue with varying approaches and costs. Table 6, below, summarizes the advantages and disadvantages of each option. Name: Todd A. Blomstrom Date: October 8, 2020 Page: 6 Table 6 – Summary of Options Advantages Disadvantages Option 1 (Rehab Station) • Reuses existing infrastructure which is still in good shape, including structures and force main • Minimizes or eliminates flooding in upstream gravity manholes • Maintains existing station’s capacity • Cost-effective • Requires bypass throughout construction • Doesn’t address basic structure elevation issues causing current wastewater backup Option 2 (Replace Station) • Brand new lift station • Potential to improve site layout • Reuses force main • Eliminates flooding in upstream gravity manholes • Substantial excavations, site disruption • Requires either significant alterations to lift station site or bypass throughout construction • May require additional easement • Most expensive option Option 3 (Grinder Station) • Brand new grinder station • Potential to improve site layout • Station sized more appropriately for flows received (reduced power use) • Requires either some alterations to site layout or bypass throughout construction • Requires new force main to be constructed • Station capacity would be reduced compared to existing Option 1 is the least expensive option and with manipulation of the on/off levels is able to minimize flooding in the upstream manholes. This option also utilizes the existing infrastructure that is in good shape and will make the station more consistent with other lift stations in the City. 1 To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2021-027 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING THE ADVERTISEMENT FOR BIDS WHEREAS, the Public Works Department has prepared plans and specifications for Improvement Project No. PW-20-0112, Lift Station No. 10 Rehabilitation Project, for installation of new pumps, piping, fittings, valves, control panel and all appurtenances for the station. The plans and specifications have been presented to the council for approval. NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF ARDEN HILLS: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official paper an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisements shall be published for 21 days, shall specify the work to be done, shall state that the bids will be received by the clerk until 10:00 a.m. on May 27 , 2021, at which time they will be publicly opened in the council chambers of the city hall by the City Clerk, will then be tabulated, and will be considered by the council at 7:00 p.m. on June 14, 2021, in the council chambers of the city hall. Any bidder whose responsibility is questioned during the consideration of the bid will be given an opportunity to address the council on the issue of responsibility. No bids will be considered unless sealed and filed with the City Clerk and accompanied by a cash deposit, cashier’s check, bid bond, or certified check payable to the city for five (5) percent of the amount of such bid. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10th DAY OF MAY 2021. ________________________________ Mayor Attest: ______________________________ City Clerk      City of Arden Hills, MinnesotaCapital Improvement PlanSOURCES AND USES OF FUNDS2021 2022 2023 2024 2025 2026 2027 2028 2029 2030Sanitary Sewer Utility FundBeginning Balance 577,276 (125,794) (25,744) (111,534) 198,926 14,866 401,576 373,286 746,091 1,154,221 Revenues and Other Fund SourcesOperating Revenue2,064,570 2,136,330 2,210,600 2,287,460 2,367,010 2,449,350 2,534,560 2,622,750 2,714,020 2,808,490 Total Revenues and Other Fund Sources2,064,570 2,136,330 2,210,600 2,287,460 2,367,010 2,449,350 2,534,560 2,622,750 2,714,020 2,808,490 Total Funds Available 2,641,846 2,010,536 2,184,856 2,175,926 2,565,936 2,464,216 2,936,136 2,996,036 3,460,111 3,962,711 Expenditures and UseLift Station Rehabilitation21-Sew-001 (216,000) (90,000) (210,000) - - - (90,000) (75,000) (77,000) (80,000) Sewer Lining/Rehabilitation21-Sew-002(220,000) - (175,000) - (330,000) - (350,000) - - (350,000) 2021 PMP - Hazelnut Neighborhood21-Str-005(537,000) - -- -- -- - - Arden Oaks Neighborhood Streets22-Str-001- (42,000) - - - - - - - - Old Snelling Ave PMP, CR E - Hwy 5122-Str-003- (62,000) - - - - - - - - Colleen/Norma/Briar Knoll/Royal Hills/Arden Vista23-Str-001- - (20,000) - - - - - - - Karth Lake East Neighborhood Streets24-Str-001- -- (35,000) - - - - - - Tiller/Dunlap/Benton Way Resurface/Replace25-Str-001- -- - (95,000) - - - - - Old Snelling Ave/CR E Intersection Improvements 25-Str-002- -- - (127,000) - - - - - Cummings/Northwoods/Red Fox/Grey Fox Resurface26-Str-001- -- - - (10,000) - - - - Chatham/McCracken/Fairview/Brighton Way Resurface27-Str-001- -- - - - (15,000) - - - Lake Valentine Road Street Improvements28-Str-002- -- - - -- (10,000) - - Debt Service(40,650) (39,450) (38,250) (37,050) (40,750) (39,350) (37,950) (36,725) (40,600) - Operating Expenses(1,627,990) (1,676,830) (1,727,140) (1,778,950) (1,832,320) (1,887,290) (1,943,900) (2,002,220) (2,062,290) (2,124,160) Operating transfer to Equipment Fund(126,000) (126,000) (126,000) (126,000) (126,000) (126,000) (126,000) (126,000) (126,000) (126,000) Total Expenditures and Uses(2,767,640) (2,036,280) (2,296,390) (1,977,000) (2,551,070) (2,062,640) (2,562,850) (2,249,945) (2,305,890) (2,680,160) Change in Fund Balance(703,070) 100,050 (85,790) 310,460 (184,060) 386,710 (28,290) 372,805 408,130 128,330 Ending Balance(125,794) (25,744) (111,534) 198,926 14,866 401,576 373,286 746,091 1,154,221 1,282,551 ‐$0.2$0.0$0.2$0.4$0.6$0.8$1.0$1.2$1.42021 2022 2023 2024 2025 2026 2027 2028 2029 2030Millions CONSENT ITEM – 6D MEMORANDUM DATE: May 10, 2021 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, Interim Public Works Director SUBJECT: 2021 Public Works In -House Paving Project Budgeted Amount: Actual Amount: Funding Source: $160,000 $104,775 Street Maintenance Fund & Surface Water Mgmt Fund Council Should Consider Motions to approve, table, or deny the following: •Estimated expenditures of $104,775 for the 2021 Public Works In-House Paving Project All items need a simple majority for action unless otherwise noted. Background/Discussion The City Council directed staff to proceed with resurfacing the following two street segments during the work session on April 19, 2021: 1.Fairview Avenue from Lake Valentine Rd to Gramsie Rd 2. Pascal Avenue from County Rd E to north termini The resurfacing process will involve contract milling of the pavement surface, paver machine rental, contract trucking of material, and tack coat application of the milled pavement surface. Work is scheduled to begin in early-June with repairs to catch basins and isolated curb sections. Milling operations are scheduled for the week of June 14th. Paving work is scheduled to begin on June 21, 2021, and should be completed in approximately two weeks. Page 1 of 2 Page 2 of 2 Staff will mail notices to adjacent properties, following authorization to proceed, of the proposed paving area and project schedule. Information will also be posted on the City’s website under the construction projects web page. Budget Impact The following table summarizes the estimated expenditures for the project. Funding for this work is included in the 2021 Operating Budget under Street Maintenance, Sealcoating and Resurfacing, and the Surface Water Management Fund. The project will not include special assessments. Estimated Street Expenses: Item Est. Cost Machine Rental $4,500 Bituminous Material (650 tons) $45,500 Trucking $10,000 Pavement Milling Contract $9,000 Tack Coat Application $4,000 Misc. Supplies / Traffic Control $2,000 10% contingency $7,500 TOTAL STREET ESTIMATE $82,500 Estimated Drainage Expenses: Item Est. Cost Catch Basin Repairs $5,500 Spot Curb Repairs $14,750 10% contingency $2,025 TOTAL STORM WATER ESTIMATE $22,275 Attachments Attachment A: Project Area Map LAKE VALENTINE RD VENUS AVE CHATHAM AVEGRAMSIE RD ARDEN PL OAK AVE FLORAL DR W G L E N V I E W A V EFAIRVIEW AVE NRIDGEWOOD RDC R Y S TA L A V E A R D E N O A K S DR V A LE N T IN E A V E M C CR A C KEN LN JANET CT RIDGEWOOD CTGALE CIRV A L E N T I N E C T GLENVIEW CT PASCAL AVE NCHATHAM CTAR D EN OA K S CTNORMA CIRARDENPLJAMES CIRDELLVIEW AVEDELLVIEW AVEVALEN TINE CREST RD CHATHAM CIR L A K E JO H ANNABLVDFAIRVIEW AVE NLAKEJOHAN N A B LV D C O U N T Y R O A D E 2 WLAKEVIEWCT C H A TH A M A V E SIEMS CTOLD SNELLI NGARDEN OAKS DRBETHEL DROLD SNELLINGVENUS AVE INTERSTATE 694 B E T H E L D R COUNT Y R O A D EPrivateTony Schm idtRegional Park Free wayPark Tony Schm idtRegional Park Lindey's Park ValentinePark Arden OaksPark Valen tineLake 2021 Public Works In-House Paving 0 400Feet Ü Document Path: P:\PR&PW\Engineering\Infrastructure Condition\Streets\Overlays\Overlay Proposed Projects.mxd Page 1 DATE: May 10, 2021 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Approval of a Joint Defense Agreement Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • Joint Defense Agreement with WSB All items need a simple majority for action unless otherwise noted. Discussion Sunram Construction Inc. has brought litigation to the City regarding the Old Snelling Trail and Watermain project; WSB provided professional services to the City for the project. The City Council discussed this agreement with its attorneys previously at a closed session; this agreement needs official Council approval to move forward. Budget Impact N/A Attachment Attachment A: Joint Defense Agreement CONSENT ITEM – 6E MEMORANDUM JOINTREPRESENTATIONAGREEMENTCONFLICTOFINTERESTWAIVERTheClientsdenyanyobligationtojointlydefendthiscase,butnonethelesshaveelectedtodosoduetothecommonalityofinterest.Thisjointdefenseagreementshallalsoapplytoanyadditionalinvestigation,action,arbitration,litigation,mediation,orproceedingthatmaybetakeninconnectionwithorrelatingtotheClaim.Duringthependencyofthejointdefense,CityandWSBeachagreetocooperatetorespondtoanddefendtheClaimattheirownexpenseexceptasotherwiseprovidedunderthisagreement,whilerecognizingthatElisaHatlevigofJardine,Logan&O’Brien,PLLPandJoelJamnikandCampbellKnutson,P.A.,willdefendandrepresenttheinterestoftheCityinthependinglitigationsubjecttothefollowingagreement.HeleyDuncan&MelandershallrepresenttheinterestsofWSB.“Attorneys”areCampbellKnutson,P.A.,andtheirpartnersandassociates,Jardine,Logan&O’Brien,PLLP,andtheirpartnersandassociatesandHeleyDuncan&Melander,PLLP,andtheirpartnersandassociates.“Clients”areCityofArdenHills(“City”)andWSBandAssociates,Inc.(“WSB”)TheCityretainedWSBtoprovideprofessionalservicesfortheOldSnellingTrainExtension&WaterMainImprovements,CityProjectNumberPW-17-0100[hereinafter:Project].SunramConstruction,Inc.submittedthelowbidandtheCityretainedSunramConstruction(“Sunram”)tocompleteconstructionworkattheProject.SunramhasnowinitiatedaclaimagainsttheCityseekingadditionalcompensationforservicesprovidedunderitscontract,includingspecificallyclaimsforadditionalcompensationforretainingwalls,trafficcontrolsignalsandextraconcreteworkforcatchbasins.SunramhasassertedclaimsfordamagesallegingbreachofcontractandunjustenrichmentinSunramConstruction,Inc.v.CityofArdenHills[hereinafter:theClaim],TheCityandWSBdeniedtheClaim.3.Conflictsofinterestmayalsoincludedisputesoverthepaymentofproportionalsettlements,judgments,orappealcostsinconnectiontheClaim.Bysigningthiswaiver,Clientsagreethattheywillretainseparatecounseltoadvocatetheirinterests.1.MinnesotaRulesofProfessionalConduct1.7providesthatalawyer“[s]hallnotrepresentaclientifthatrepresentationmaybemateriallylimitedbylawyer’sprofessionalresponsibilitiestoanotherclient...unless...thelawyerreasonablybelievestherepresentationwillnotbeadverselyaffected...”and“theclientconsentsafterconsultation.”Thisagreementshallconstituteanexplanationoftheimplicationsofcommonrepresentationinasinglematterandadescriptionoftheadvantagesandrisksinvolved.2.Oftenclientsdefendingagainstadamagesclaimobtainseparatecounseltorepresenttheirdistinctinterestsinalawsuit.InchoosingtohaveattorneyscollaborativelyrepresenttheClients,theClientseachforgoattributingfaulttotheother.ThisisbecauseAttorneyscannotandwillnotinvestigateoranalyzewaysforoneclienttoblameanyoftheothersforPlaintiffsallegeddamage.TodosowouldbeabreachofAttorneys’attorney-clientrelationshipwitheachclient. 5.6.CONFIDENTIALITY7.ItisinClients’bestinteresttopreservetheconfidentialityofallcommunicationsbetweenus.Theabilitytoprotecttheconfidentialityofthosecommunicationsmaybejeopardizedifthosecommunicationsortheircontentsaredisclosedthirdparties.InsigningthisAgreement,eachClientacknowledgestheexistenceofpotentialandactualconflictsofinterestandnotwithstandingsuchconflicts,knowinglywaivestheprotectionsaffordedbyobtainingseparatecounsel.EachClientwillinglyentersintothisjointAgreementandeachclientagreesnottoholdAttorneysliablefordamagesjointrepresentationmightcauseeachclientbecauseofthiswaiver.ClientseachremaincompletelyfreetoseekindependentcounselevenaftertheClientsdecidetosignthisAgreement.WSBisrepresentedhereinbycounselatHeley,Duncan&Melander,includingMarkHeley,EricHeibergand/orValerieSims.TheCityisrepresentedbyElisaHatlevigofJardine,Logan&O’Brien,PLLPandJoelJamnikandCampbellKnutson,P.A.11.AllworkperformedbymembersoftheJointDefenseGrouppursuanttothisagreementandcommunicationsamongJointDefenseGroupmembersandclientsinconnectionwithsuchrepresentationshallbeconductedandprotectedpursuanttothecommoninterestrulerecognizedinsuchcasesasUnitedStatesv.Schwimmer,902F.2d237(2dCir.,1989),onremand,738F.10.InformationobtainedbymembersoftheJointDefenseGroupuponviewingdocuments,witnessorclientdebriefings,orotherpapersincludinglegalmemorandaexchangedamongmembersoftheJointDefenseGroup,willremainconfidentialandprotectedfromdisclosuretoanythirdpartybyAttorneys’clients’attorney-clientprivilegesandbyprotectionsaffordedtoAttorneys’workbytheworkproductdoctrine.8.TheClientsandAttorneysagreethattheyformaJointDefenseGroupwiththeintentofprotectingandpreservingtheAttorneyClientPrivilegewithrespecttotheDefenseoftheClaim.AnycommunicationsbetweenanymemberoftheJointDefenseGroupconcerningtheClaimandrelatedmattersareconfidentialandareprotectedfromdisclosuretoanythirdpartybytheapplicableattorney-clientprivilegeandbyprotectionsaffordedbytheworkproductdoctrine.4.BasedontheinformationClientshaveprovidedtotheAttorneys,wedonotbelievethatotherthantheallocationofsettlement,orpotentialjudgment,describedabove,representationofClientscurrentlyinvolvesanyotheractualconflictofinterest.Clientsshouldbeaware,however,thattheattorneys’representationoftheClientsmayinthefutureinvolveactualconflictsofinterestifClients’interestsinthismatterbecomeinconsistent.Shouldthatoccur,AttorneyswillendeavortoappriseClientspromptlyofanysuchconflictsothatClientscaneachdecidewhethertoobtainindependentcounselorwithdrawfromtheJointDefenseAgreementassetforthherein.9.AnycommunicationsamongtheAttorneysandClientsconcerningtheClaimandrelatedmatters,includingworkproduct,conversations,documents,interviewmemoranda,andothercommunicationsareconfidentialandareprotectedfromdisclosuretoanythirdpartybytheapplicableattorney-clientprivilegeandbyprotectionsaffordedbytheworkproductdoctrine. 14.DISCHARGEANDWITHDRAWALEitherpartymayreleaseinformationifrequiredbycourtorderbystatelaw,includingtheMinnesotaGovernmentDataPracticesAct.Supp.654(E.D.N.Y.1990),affcL924F.2d.443(2d.Cir.1991);InreGrandJurySubpoenas,89-3and89-4,902F.2d244(4thCir.1990);UnitedStatesv.Zolin,809F.2d1411(9thCir.1987);UnitedStatesv.McPartlin,595F.2d1321,1336-37(7thCir.),cert,denied,444U.S.833(1979);Hunydeev.UnitedStates,355F.2d183(9thCir.1965);ContinentalOilCo.v.UnitedStates,330F.2d347(9thCir.1964).16.TheCityorWSBmaywithdrawfromthisAgreementupontenderingaten(10)daywrittennoticetotheotherparty,inwhichcasethisAgreementshallnolongerbeoperativebutshallcontinuetoprotectallcommunicationsandinformationcoveredbytheAgreementanddisclosedtothewithdrawingPartypriortosuchwithdrawal.18.ThePartiesagreethatintheeventthisagreementisterminated,AttorneysshallnotbedisqualifiedfromservingascounselfortheirrespectiveClientsduetoparticipationinthisJointDefenseAgreement,orasaresultofanyinformationsharedhereunder.NothingcontainedinthisJointDefenseAgreementshallcreateanattorney-clientrelationshipbetweenaPartyandtheattorneyforanyotherPartytothisAgreement.WSBshallcontinuetoberepresentedbyHeley17.Termination.ThisAgreementshallterminateupon:(i)executionofafullsettlementoftheClaim;(ii)filingofastipulationdiscontinuingordismissingwithprejudicetheClaim;(iii)entryofanorderdiscontinuingordismissingwithprejudicetheClaim;or(iv)entryofafinal,non-appealablejudgmentoftheClaimandpaymentofthedamagesbybothpartiesasprovidedunderthisAgreement.TheconfidentialityobligationsofthisAgreementshallsurviveanytermination.12.Totheextentpossibleandnecessarytoprotecttherespectiveinterestsofeachandtotheextentpermissibleunderexistinglawanddisciplinaryconsiderations,noneoftheinformationobtainedbyanymemberoftheJointDefenseGrouppursuanttothisagreementshallbedisclosedtothirdpartiesunderanycircumstanceswithoutthewrittenconsentoftheJointDefenseGroupmember(obtainedfromhis,her,oritsclient)whodiscloseditinthefirstinstanceinformationprotectedbytheattorney-clientprivilegeorworkproductdoctrine.Ifanythirdpartyrequestsordemands,bysubpoenaorotherwise,thatamemberoftheJointDefenseGroup,discloseorproduceanyjointdefensematerialsprovidedbyanothermemberorhis,her,oritsclient,thememberorclientreceivingtherequestshallimmediatelynotifytheothermembersoftheJointDefenseGroup.13.ThepartiesunderstandthatonepurposeofthisagreementistofacilitateajointdefensebymaximizingtheinformationflowamongAttorneysandClientswhoarepartiestotheagreement.Thepartiesrecognize,however,thatundersomecircumstances,theinformationknowntooneclientmaynotbesharedwithothermembersoftheJointDefenseGroup.15.AnyClientmaydischargeAttorneysatanytime.AttorneysmaywithdrawfromrepresentingClientswithClients’consentorforgoodcause. APPLICABLELAWThisAgreementshallbegovernedbythelawsoftheStateofMinnesota.19.INDEPENDENTCOUNSELINSURANCEMODIFICATIONThisAgreementmaybeamendedonlybyawritingsignedbyallParties.22.[REMAINDEROFTHISPAGEINTENTIONALLYLEFTBLANK]Duncan&Melander,PLLP,andtheCityshallcontinuetoberepresentedbyCampbellKnutson,P.A.andJardine,Logan&O’Brien,PLLP.Thepartiesfurtheracknowledge,waive,andreleaseanyactualorpotentialconflictsthatwouldlimittheirabilitytoberepresentedbytheabovecounsel.21.ThePartiesdonotintendforthisAgreementtoprejudiceanyPartywithrespecttoitsinsurers.AlloftheprovisionsofthisAgreementshallbeinterpretedsoasnottoconflictwitheachParty’sobligationstoitsinsurers.20.Clientsunderstandtheirrighttoobtain,ateachclient’sownexpense,independentlegalcounselregardingthisAgreementoranyaspectofthismatter.EachParty’ssignaturebelowindicatesiteithersoughtsuchadviceorwaivesitsrighttodoso. COUNTERPARTSDated:Dated:CityofArdenHillsJardine,Logan&O’Brien,PLLPbyby:b’ItsPartneritsits2Dated:Dated:by.CorporateCounselItsWSBandAssociates,Inc.CampbellKnutson,JLA—7)iC//rHeley,Duncan&Melander,PLLPh,Haits23.ThisAgreementmaybesignedincounterparts.Eachcounterpartshallconstituteabindingagreementuponeachandalloftheundersigned.TheindividualsexecutingthisAgreementonbehalfoftheirrespectiveclientsrepresentthattheyhavetheauthoritytosignthisAgreementandtheauthoritytobindandcommittheirrespectiveclientstothetermshereof.Dated:4/30/21 Page 1 of 1 CONSENT ITEM – 6F MEMORANDUM DATE: May 10, 2021 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Resignation of James Lambeth from Planning Commission Budgeted Amount: Actual Amount: Funding Source: $ $ Council Should Consider Motions to approve, table, or deny the following: • Resignation of James Lambeth from the Planning Commission All items need a simple majority for action unless otherwise noted. Background/Discussion James Lambeth has submitted his resignation from the Planning Commission. With the acceptance of Mr. Lambeth’s resignation, the Planning Commission will have five full members and two alternates. Budget Impact N/A Attachments Attachment A: Resignation Notice From: To:Dave Perrault Subject:Re: Planning Commission, May 5, 6:30 PM Date:Wednesday, May 5, 2021 4:48:17 PM Caution: This email originated outside our organization; please use caution. Good afternoon Dave. I have been serving as Planning Commissioner for the City of Arden Hills for the last five years. However, the time has come for me to step away. So, effective immediately, I hereby resign as Planning Commissioner for the City of Arden Hills. It has been an honor and a privilege to serve our community during the last half decade. Thank you to the Mayor, City Council and Staff for working with me and assisting me during my time of service to our community. Thank you all and keep up the good work! Sincerely, James Lambeth Planning Commissioner City of Arden Hills, MN