The URL can be used to link to this page

Home My WebLink About07-26-21-RAPPROVAL OF AGENDA PUBLIC INQUIRIES/INFORMATIONAL This is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting. RESPONSE TO PUBLIC INQUIRIES STAFF COMMENTS Transportation Update David Swearingen, Interim Public Works Director MEMO.PDF Night To Unite Update Julie Hanson, City Clerk MEMO.PDF APPROVAL OF MINUTES June 21, 2021 City Council Work Session 06 -21 -21 -WS.PDF June 28, 2021 Special Executive Session (Closed) 06 -28 -21 -SEC.PDF June 28, 2021 Regular City Council 06 -28 -21 -R.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst MEMO.PDF Motion To Approve 2021 2nd Quarter Financials Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF Motion To Approve Transfer Fund Balance From General Fund To PIR Capital Fund Gayle Bauman, Finance Director MEMO.PDF Motion To Adopt Resolution 2021 -040 In Support Of The City Of Shoreview ’s Bonding Request For The Lake Johanna Fire Department Station Project Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Master Development Contract And Planned Unit Development Agreement –Chick -Fil -A –3855 Lexington Avenue –Planning Case 21 -011 Jessica Jagoe, Senior Planner MEMO.PDF ATTACHMENT A.PDF Motion To Adopt Resolution 2021 -041 For Findings Of Fact And Decision Regarding Variance At 3493 Siems Ct –Planning Case 20 -017 Jessica Jagoe, Senior Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Planned Unit Development Agreement –JAB Real Estate, LLC (Lifelong Wealth Advisors) –1150 County Road E –Planning Case 21 -014 Jessica Jagoe, Senior Planner MEMO.PDF ATTACHMENT A.PDF Motion To Approve Assignment And Assumption Of Development Agreement – JAB Real Estate, LLC (Lifelong Wealth Advisors) –1150 County Road E – Planning Case 21 -014 Jessica Jagoe, Senior Planner MEMO.PDF ATTACHMENT A.PDF Motion To Approve Professional Services Agreement Amendment For Potable Water System Risk And Resilience Assessment –HR Green David Swearingen, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Adopt Resolution 2021 -042 Receiving Feasibility Report And Calling For A Public Hearing –Arden Oaks Street Improvements Project David Swearingen, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Authorize Recruitment For Community Development Director Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor: David Grant Councilmembers: Brenda Holden Fran Holmes Dave McClung Steve Scott Regular City Council Agenda July 26, 2021 7:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. This meeting will be streamed live on local Cable Channel 16 and available for playback on our website. CALL TO ORDER 1. 2. 3. 4. 4.A. Documents: 4.B. Documents: 5. 5.A. Documents: 5.B. Documents: 5.C. Documents: 6. 6.A. Documents: 6.B. Documents: 6.C. Documents: 6.D. Documents: 6.E. Documents: 6.F. Documents: 6.G. Documents: 6.H. Documents: 6.I. Documents: 6.J. Documents: 6.K. Documents: 7. 8. 9. 10. 11. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESSTAFF COMMENTSTransportation UpdateDavid Swearingen, Interim Public Works DirectorMEMO.PDF Night To Unite Update Julie Hanson, City Clerk MEMO.PDF APPROVAL OF MINUTES June 21, 2021 City Council Work Session 06 -21 -21 -WS.PDF June 28, 2021 Special Executive Session (Closed) 06 -28 -21 -SEC.PDF June 28, 2021 Regular City Council 06 -28 -21 -R.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst MEMO.PDF Motion To Approve 2021 2nd Quarter Financials Gayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF Motion To Approve Transfer Fund Balance From General Fund To PIR Capital Fund Gayle Bauman, Finance Director MEMO.PDF Motion To Adopt Resolution 2021 -040 In Support Of The City Of Shoreview ’s Bonding Request For The Lake Johanna Fire Department Station Project Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Master Development Contract And Planned Unit Development Agreement –Chick -Fil -A –3855 Lexington Avenue –Planning Case 21 -011 Jessica Jagoe, Senior Planner MEMO.PDF ATTACHMENT A.PDF Motion To Adopt Resolution 2021 -041 For Findings Of Fact And Decision Regarding Variance At 3493 Siems Ct –Planning Case 20 -017 Jessica Jagoe, Senior Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Planned Unit Development Agreement –JAB Real Estate, LLC (Lifelong Wealth Advisors) –1150 County Road E –Planning Case 21 -014 Jessica Jagoe, Senior Planner MEMO.PDF ATTACHMENT A.PDF Motion To Approve Assignment And Assumption Of Development Agreement – JAB Real Estate, LLC (Lifelong Wealth Advisors) –1150 County Road E – Planning Case 21 -014 Jessica Jagoe, Senior Planner MEMO.PDF ATTACHMENT A.PDF Motion To Approve Professional Services Agreement Amendment For Potable Water System Risk And Resilience Assessment –HR Green David Swearingen, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Adopt Resolution 2021 -042 Receiving Feasibility Report And Calling For A Public Hearing –Arden Oaks Street Improvements Project David Swearingen, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Authorize Recruitment For Community Development Director Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenFran HolmesDave McClungSteve Scott Regular City Council AgendaJuly 26, 20217:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.4.A.Documents: 4.B. Documents: 5. 5.A. Documents: 5.B. Documents: 5.C. Documents: 6. 6.A. Documents: 6.B. Documents: 6.C. Documents: 6.D. Documents: 6.E. Documents: 6.F. Documents: 6.G. Documents: 6.H. Documents: 6.I. Documents: 6.J. Documents: 6.K. Documents: 7. 8. 9. 10. 11. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESSTAFF COMMENTSTransportation UpdateDavid Swearingen, Interim Public Works DirectorMEMO.PDFNight To Unite UpdateJulie Hanson, City ClerkMEMO.PDFAPPROVAL OF MINUTESJune 21, 2021 City Council Work Session06-21 -21 -WS.PDFJune 28, 2021 Special Executive Session (Closed)06 -28 -21 -SEC.PDFJune 28, 2021 Regular City Council06-28 -21 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting AnalystMEMO.PDFMotion To Approve 2021 2nd Quarter FinancialsGayle Bauman, Finance Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF Motion To Approve Transfer Fund Balance From General Fund To PIR Capital Fund Gayle Bauman, Finance Director MEMO.PDF Motion To Adopt Resolution 2021 -040 In Support Of The City Of Shoreview ’s Bonding Request For The Lake Johanna Fire Department Station Project Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Master Development Contract And Planned Unit Development Agreement –Chick -Fil -A –3855 Lexington Avenue –Planning Case 21 -011 Jessica Jagoe, Senior Planner MEMO.PDF ATTACHMENT A.PDF Motion To Adopt Resolution 2021 -041 For Findings Of Fact And Decision Regarding Variance At 3493 Siems Ct –Planning Case 20 -017 Jessica Jagoe, Senior Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Planned Unit Development Agreement –JAB Real Estate, LLC (Lifelong Wealth Advisors) –1150 County Road E –Planning Case 21 -014 Jessica Jagoe, Senior Planner MEMO.PDF ATTACHMENT A.PDF Motion To Approve Assignment And Assumption Of Development Agreement – JAB Real Estate, LLC (Lifelong Wealth Advisors) –1150 County Road E – Planning Case 21 -014 Jessica Jagoe, Senior Planner MEMO.PDF ATTACHMENT A.PDF Motion To Approve Professional Services Agreement Amendment For Potable Water System Risk And Resilience Assessment –HR Green David Swearingen, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Adopt Resolution 2021 -042 Receiving Feasibility Report And Calling For A Public Hearing –Arden Oaks Street Improvements Project David Swearingen, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Authorize Recruitment For Community Development Director Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenFran HolmesDave McClungSteve Scott Regular City Council AgendaJuly 26, 20217:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.4.A.Documents:4.B.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:6.6.A.Documents:6.B.Documents: 6.C. Documents: 6.D. Documents: 6.E. Documents: 6.F. Documents: 6.G. Documents: 6.H. Documents: 6.I. Documents: 6.J. Documents: 6.K. Documents: 7. 8. 9. 10. 11. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESSTAFF COMMENTSTransportation UpdateDavid Swearingen, Interim Public Works DirectorMEMO.PDFNight To Unite UpdateJulie Hanson, City ClerkMEMO.PDFAPPROVAL OF MINUTESJune 21, 2021 City Council Work Session06-21 -21 -WS.PDFJune 28, 2021 Special Executive Session (Closed)06 -28 -21 -SEC.PDFJune 28, 2021 Regular City Council06-28 -21 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting AnalystMEMO.PDFMotion To Approve 2021 2nd Quarter FinancialsGayle Bauman, Finance DirectorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFMotion To Approve Transfer Fund Balance From General Fund To PIR Capital FundGayle Bauman, Finance DirectorMEMO.PDFMotion To Adopt Resolution 2021 -040 In Support Of The City Of Shoreview ’s Bonding Request For The Lake Johanna Fire Department Station Project Dave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFMotion To Approve Master Development Contract And Planned Unit Development Agreement –Chick -Fil -A –3855 Lexington Avenue –Planning Case 21 -011Jessica Jagoe, Senior PlannerMEMO.PDFATTACHMENT A.PDFMotion To Adopt Resolution 2021 -041 For Findings Of Fact And Decision Regarding Variance At 3493 Siems Ct –Planning Case 20 -017Jessica Jagoe, Senior PlannerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Planned Unit Development Agreement –JAB Real Estate, LLC (Lifelong Wealth Advisors) –1150 County Road E –Planning Case 21 -014Jessica Jagoe, Senior Planner MEMO.PDF ATTACHMENT A.PDF Motion To Approve Assignment And Assumption Of Development Agreement – JAB Real Estate, LLC (Lifelong Wealth Advisors) –1150 County Road E – Planning Case 21 -014 Jessica Jagoe, Senior Planner MEMO.PDF ATTACHMENT A.PDF Motion To Approve Professional Services Agreement Amendment For Potable Water System Risk And Resilience Assessment –HR Green David Swearingen, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Adopt Resolution 2021 -042 Receiving Feasibility Report And Calling For A Public Hearing –Arden Oaks Street Improvements Project David Swearingen, Interim Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Authorize Recruitment For Community Development Director Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenFran HolmesDave McClungSteve Scott Regular City Council AgendaJuly 26, 20217:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.4.A.Documents:4.B.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.Documents:6.E.Documents:6.F.Documents:6.G.Documents: 6.H. Documents: 6.I. Documents: 6.J. Documents: 6.K. Documents: 7. 8. 9. 10. 11. APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESSTAFF COMMENTSTransportation UpdateDavid Swearingen, Interim Public Works DirectorMEMO.PDFNight To Unite UpdateJulie Hanson, City ClerkMEMO.PDFAPPROVAL OF MINUTESJune 21, 2021 City Council Work Session06-21 -21 -WS.PDFJune 28, 2021 Special Executive Session (Closed)06 -28 -21 -SEC.PDFJune 28, 2021 Regular City Council06-28 -21 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting AnalystMEMO.PDFMotion To Approve 2021 2nd Quarter FinancialsGayle Bauman, Finance DirectorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFMotion To Approve Transfer Fund Balance From General Fund To PIR Capital FundGayle Bauman, Finance DirectorMEMO.PDFMotion To Adopt Resolution 2021 -040 In Support Of The City Of Shoreview ’s Bonding Request For The Lake Johanna Fire Department Station Project Dave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFMotion To Approve Master Development Contract And Planned Unit Development Agreement –Chick -Fil -A –3855 Lexington Avenue –Planning Case 21 -011Jessica Jagoe, Senior PlannerMEMO.PDFATTACHMENT A.PDFMotion To Adopt Resolution 2021 -041 For Findings Of Fact And Decision Regarding Variance At 3493 Siems Ct –Planning Case 20 -017Jessica Jagoe, Senior PlannerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Planned Unit Development Agreement –JAB Real Estate, LLC (Lifelong Wealth Advisors) –1150 County Road E –Planning Case 21 -014Jessica Jagoe, Senior PlannerMEMO.PDFATTACHMENT A.PDFMotion To Approve Assignment And Assumption Of Development Agreement –JAB Real Estate, LLC (Lifelong Wealth Advisors) –1150 County Road E –Planning Case 21 -014Jessica Jagoe, Senior PlannerMEMO.PDFATTACHMENT A.PDFMotion To Approve Professional Services Agreement Amendment For Potable Water System Risk And Resilience Assessment –HR GreenDavid Swearingen, Interim Public Works DirectorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Adopt Resolution 2021 -042 Receiving Feasibility Report And Calling For A Public Hearing –Arden Oaks Street Improvements ProjectDavid Swearingen, Interim Public Works DirectorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Authorize Recruitment For Community Development DirectorDave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFPULLED CONSENT ITEMSThose items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda.PUBLIC HEARINGS NEW BUSINESS UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenFran HolmesDave McClungSteve Scott Regular City Council AgendaJuly 26, 20217:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.4.A.Documents:4.B.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.Documents:6.E.Documents:6.F.Documents:6.G.Documents:6.H.Documents:6.I.Documents:6.J.Documents:6.K.Documents:7.8. 9. 10. 11. Page 1 of 1 STAFF COMMENTS – 4A MEMORANDUM DATE: TO: FROM: July 26, 2021 Honorable Mayor and City Councilmembers Dave Perrault, City Administrator David Swearingen, Interim Public Works Director/City Engineer SUBJECT: Transportation Update Budgeted Amount: Actual Amount: Funding Source: $ $ $ A verbal update will be provided at the City Council meeting. Page 1 of 1 STAFF COMMENTS – 4B MEMORANDUM DATE: July 26, 2021 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, City Clerk SUBJECT: Night to Unite Update and Proclamation Budgeted Amount: Actual Amount: Funding Source: $ $ A verbal update will be provided at the City Council meeting. Approved: July 26, 2021 CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION JUNE 21, 2021 5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the City Council Work Session at 5:00 p.m. Note: On March 20th, 2020 the Mayor signed a determination allowing Councilmembers to participate in City Council meetings via telephone pursuant to State Statute 13D.021 Present via telephone: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Steve Scott Absent: None Also present: City Administrator Dave Perrault, Interim Public Works Director David Swearingen, Senior Planner Jessica Jagoe, Finance Director Gayle Bauman, Communications Coordinator Gretchen Needham and Deputy City Clerk Jolene Trauba Also present via telephone: MnDOT Senior Transportation Planner Joe Widing 1. AGENDA ITEMS A. MnDOT Functional Classification Change to Principal Arterial of MN-51 and US-10 MnDOT Senior Transportation Planner Widing presented information regarding the upgrading of the functional classification of MN-51 and US-10 from Minor Arterial to Principal Arterial. He explained the classification categories and asked for a resolution of support from the City Council. Councilmember Holden asked if they would take access points away if Highway 10 becomes a Principal Arterial. Mr. Widing said this reclassification is more a technical formality as to how the roadway is currently operating. There isn’t criteria to remove all access. ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 21, 2021 2 Mayor Grant asked if a right turn off the road is considered an access? Mr. Widing responded that it would count as a partial access. Mr. Widing said MnDOT has taken actions on Highway 51 regardless of the classification of the roadway so this change would be acknowledging the classification as a Principal Arterial. Mayor Grant wondered what MnDOT got from reclassifying the roads. Mr. Widing said there would be consistency within the state network and across the country, and they want to avoid such a wide variety of roads classified as Minor. Reclassification could actually be more work and maintenance for MnDOT as it would be added to the national highway system with higher standards. Mayor Grant asked what would be the driving factor for the Council to issue a resolution. Mr. Widing responded it would be administrative and acknowledging the road for what it is. Councilmember Holden asked if there would be a change on how you could ask for funding. Mr. Widing there wouldn’t be a change to the funding mechanisms. Councilmember Scott asked what would happen if one municipality along the roadway agreed to reclassify but another did not? Mr. Widing replied that if there wasn’t consensus it would remain as Minor Arterial. Councilmember Holden noted that Roseville has been allowed to have signal lights but in Arden Hills they continue to limit access. Her fear is the Grey Fox/Red Fox exit will be taken away. She asked if a trail is allowed alongside Principal Arterials and why there is a pedestrian crossing allowed. Mr. Widing said a Principal Arterial can have pedestrian accommodations. He felt there should be something included in the roadway. He couldn’t speak to the past actions taken on the roadway. Councilmember Holden asked who the discussion would take place with. Mr. Widing replied that there should be an engagement period when a project comes up. He has personally been meeting with cities to get their opinions on MnDOT’s collaboration. Councilmember Holmes felt there had been no collaboration with the State. She said she wouldn’t vote for a resolution. Councilmember Holden said there is still a pedestrian crossing that goes over all four lanes of traffic. Are pedestrians allowed on a Principal Arterial? ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 21, 2021 3 Mr. Widing said he personally wouldn’t want to see that with a Minor or Principal Arterial designation on this roadway. Councilmember McClung said it seemed like the only time MnDOT wants to have dialog is after they’ve already made changes. Councilmember Holden wondered if Council would like to change Highway 10 to a Principal Arterial. She wouldn’t change Highway 51 but might look at Highway 10 differently. Mr. Widing said they could table Highway 51 and review Highway 10 separately. Councilmember Holmes commented that she wouldn’t want to lose entrances on Highway 10 and wouldn’t want it to be a Principal Arterial. Councilmember Holden asked if MnDOT was required to provide an entrance to Scherer Brothers. Mayor Grant said closing the entrance to Scherer Brothers would have been a taking of their business. They tried to do that with Big 10 but they fought against it and were allowed the break in the sound wall. The cable median stopped a left turn into Big 10 so now the only way to get there if you’re going north bound is to make a U-turn at County Road H. Mayor Grant asked if they made them Principal Arterials and later wanted to make them Minor Arterials, would they need MnDOT’s approval. Mr. Widing replied that was correct. Mayor Grant noted that MnDOT has the potential to close accesses regardless of the classification. Councilmember McClung felt there was no need to make a change. Councilmember Holden agreed and thanked Mr. Widing for his openness and honesty. Mr. Widing briefly reviewed next steps and said revised system changes will take effect by the end of 2021. Mayor Grant said the Council won’t be taking the next steps and thanked Mr. Widing for his time. B. State of the City Communications Coordinator Needham said she had questions regarding the State of the City such as when they envision the event take place, what format they would like and some specific content items. She asked for questions, concerns or direction. ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 21, 2021 4 Councilmember Holden felt it should be 90 days after the court case decision so they know if they can talk about TCAAP. And that it’s far enough out they could cancel in case of more COVID issues. Mayor Grant noted that would be mid-September/early October and that would be a good time. Councilmembers McClung and Holmes agreed. Councilmember Scott said an in-person meeting was a bit to early to call because they didn’t know if COVID was done or not. Councilmember Holden felt it should be in person and be able to see people face to face. Mayor Grant said they could plan for an in-person meeting but could change it if necessary. Councilmember McClung suggested an in-person event with no food but possibly bottled water, and an opportunity for residents to ask questions. Councilmember Holden agreed with no food, and felt it could give them more options for locations, even possibly downstairs at City Hall. Councilmember Scott mentioned that Land O’Lakes had been anxious to host. Mayor Grant said they would have more flexibility at City Hall. Councilmember McClung commented that the Marsden Room at the Public Works facility would be large enough if people wanted to spread out, and there is ample parking. Mayor Grant told staff the Marsden Room would be the first choice, with City Hall as the backup location. Councilmember Holden suggested they have a short segment to talk about what the City is allowed to do in developments; what they have to approve within a development. Councilmember Holmes added they could talk about their approach to business incentives. Councilmember Holden said they should also talk about the makeup of the community. Mayor Grant said they should add how the City compares to neighboring communities. They could educate the public at a high-level regarding levies, budget funds, and the struggle with hiring employees. During discussion, Lexington Avenue, public safety, tobacco rules, and National Guard were also brought up as possible topics, Council directed to not have the National Guard present at this time and felt a presentation from MnDOT was also not necessary. Councilmember Holmes felt the evening meetings were poorly attended. ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 21, 2021 5 Mayor Grant felt they could do one meeting and have it recorded but he was OK with an evening meeting. Mayor Grant directed staff to give each Council member a topic, and to have NineNorth video the event. Councilmember Holden also suggested discussing the length of time City Staff has to respond to inquiries. Discussion ensued regarding other potential videos with NineNorth. C. American Rescue Plan Act (ARPA) Funds Finance Director Bauman stated the American Rescue Plan funds will be received over the next two years. The current amount allocated to Arden Hills is $1,079,505. 50% is expected to be received in July 2021, with the remaining funds coming in 2022. Eligible uses for the funds include supporting public health expenditures, addressing negative economic impacts, replacing lost public sector revenue, providing premium pay for essential workers, and infrastructure investments for water, sewer and broadband. Public safety payroll costs can be applied but there are different criteria. Under the CARES funds it was presumed that all work being performed could be considered. ARPA funds may be used only to the extent that services are devoted to mitigating or responding to the COVID-19 public health emergency. Loss of revenue is a new category, and based on the current interpretations of the Act, the calculations show that the City had a loss of revenue in 2020 in excess of the total amount allocated to us. What this means is Arden Hills could claim all of the funds under the loss of revenue provision. This money cannot be just placed into fund balance. We must identify what it is being used for. Finance Director Bauman reported there is a 3 ½ year time period to use the funds. Government services can include, but are not limited to, maintenance of infrastructure or pay-go spending for building new infrastructure, including roads; modernization of cybersecurity, including hardware, software, and protection of critical infrastructure; health services; environmental remediation; school or educational services; and the provision of police, fire, and other public safety services. The funds should be directed toward one-time priorities and not programs or policies that will continue to need funding into the future. Care should be taken to avoid creating new programs or add-ons to existing programs, funds shouldn’t be used to cover operating deficits or normal budgetary items, but long-term capital type projects are well suited for use. There is other money available for capital projects, housing, small business assistance, individual assistance, unemployment and tax changes. Finance Director Bauman noted that costs must be incurred beginning on or after March 3, 2021 (with the exception of premium pay); Costs must be incurred or obligated by December 31, 2024. That means the item must be paid for or an agreement or contract to pay by that date. If it is obligated in 2024, it doesn’t have to be spent for another two years. Staff would like direction on how the Council would like to prioritize spending the funds. Councilmember Holden suggested a subcommittee of the Council be formed to make a list of potential items. ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 21, 2021 6 Councilmember Holmes asked if we were anticipating police and fire to give us an itemized list of their time. Finance Director Bauman said she didn’t think it was very probable they would get that information for payroll costs. Mayor Grant said he would be willing to serve on a subcommittee, as did Councilmembers Holden, Scott and McClung. Discussion ensued regarding potential uses for the money, the size of the committee and if meetings would need to be public. D. Clean Up Day Discussion City Administrator Perrault stated the Council had directed staff to begin organizing a clean-up day for the fall 2021. Previously Clean-up Days were held in mid to late October and if this is still the Council’s timeframe, staff can check on the availability of Green Lights Recycling. If the City Council chooses they could offer and incentive to residents, for example, a coupon to recycle items for free. After a brief discussion, Council agreed to try to schedule Green Lights for late September or early October. Councilmember Holmes thought a coupon was a good idea. Councilmember Holden asked if Green Lights would charge according to the item recycled. City Administrator Perrault said if the residents use coupons we would be billed for the cost of the item, or a maximum of $50. Councilmember Holden said she likes the idea of a coupon for one item up to $50. Discussion continued regarding the number of items per coupon and how residents would receive them. It was decided to have one coupon for up to $50 and up to two items. Mayor Grant thought there should be an article in the newsletter explaining how to get rid of hazardous and electronic items ahead of clean-up day. E. Bethel and E-Scooter Discussion City Administrator Perrault reported that Bethel University recently reached out to the City to discuss the possibility of e-scooters on their campus. Per the City Attorney, we can’t regulate e- scooters on their campus, but Bethel is willing to work with the City if we want them to install a geo-fence to limit them to their campus. The Council was asked if they would like staff to start looking at an ordinance for e-scooters within the city? They cannot be prohibited from operating on City streets but we can regulate them on bike paths and trails. Ramsey County defaults to the State Statute for County roads. Councilmember Holmes asked if there was anything in our ordinance about motorized bikes. ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 21, 2021 7 City Administrator Perrault didn’t believe we have signage or ordinance for motorized bikes. Councilmember Holden would like Bethel to keep them on campus. Councilmember McClung thought we wouldn’t want them on our trails and sidewalks and would like the geo-fence. Councilmember Holmes would like to know what other cities are doing. Mayor Grant instructed staff to do some research on the issue. F. Little Free Libraries Discussion (Discussed as Item H) City Administrator Perrault said the Rotary has some Little Free Libraries they would like to donate to the City, there are questions about where to place them. They are currently not allowed in the right-of-way or on City property. Councilmember Holden added that she has mapped the Little Library locations and most of them are in the right-of-way, and there are two in Hazelnut Park. There are quite a few neighborhoods that don’t have Little Libraries. She is looking for feedback and wondered if they will need to move the ones that are in the right-of-way. Councilmember Scott wondered if Arden Manor had restrictions. City Administrator Perrault replied they are private roads and Little Libraries would fall under their association’s jurisdiction. Councilmember McClung said the townhomes he lives in have several in cul-de-sacs and they are adding one or two more. He was willing to accept the donation to add them to neighborhoods without them. Mayor Grant would like to have them at least four feet from the curb to leave room for snow removal, he wasn’t overly concerned with them being in the right-of-way. Councilmember Holmes wondered how the libraries ended up in Hazelnut Park. She thought they could add more to other parks. Councilmember Holden said her first choice would be to have them on residential property so there would be someone there to watch them. But she wouldn’t mind putting one in Freeway Park. Councilmember Homes said there have been no problems so far so she thought they should just leave them alone and let people put them where they wanted. Councilmember Holden suggested they ask online if anyone was willing to put a library in their yard, four feet from the curb. ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 21, 2021 8 Interim Public Works Director Swearingen said he’d like to have enough clear zone for snow removal but more importantly to get the resident off the street while they are making the book exchange. He thought they should be placed at least five feet from the curb. Mayor Grant said he wasn’t in favor of an ordinance change to regulate them. City Administrator Perrault said if the Council wished to formally allow them in City parks they would want to have some kind of approval along with a maintenance agreement. Councilmember Holmes felt it wouldn’t be a big deal if city staff needed to maintain them from time to time. Councilmember Holden said she will put an inventory list together for staff. Councilmember Scott called a point of order, Council voted to dispense with the Council Tracker but extend the meeting for 5 minutes for Council and Staff comments. Discussion continued on Little Free Libraries and Council generally agreed they would allow Little Free Libraries in City ROW if they were at least four feet from the street and in City Parks. G. Community Development Staffing City Administrator Perrault stated there is a vacancy in the Community Development Department. He proposed two options; consider hiring a City Planner, or a Community Development Director retooled with planning influence. There are other cities that have a Community Development Director that has a planning focused role and also provides leadership and direction. Mayor Grant commented that the Personnel Committee was split on this item. He felt they were jumping the gun by several months and wanted to give the Senior Planner time to settle into the job as she could be a candidate for the new position. Councilmember Holden asked what a Community Development Director would do. Councilmember Scott said his preference was to have two individuals with hands on planning responsibilities, one of which could have a supervisory role. He’d like to see a City Planner and Senior Planner with the City Planner having supervisory responsibilities. Councilmember McClung felt if you called someone a Community Development Director they wouldn’t want to touch a planning case, so he’d like to end up with a Community Development Manager/Planner that oversees the department and continues to work on planning cases. Councilmember Holmes thought it was important to have the parallel of Finance Director, Public Works Director and Community Development Director. Under the Community Development Director is the Planner, Building Official and Inspector, and in the management scheme it takes pressure of the City Administrator. A Community Development Director would clearly need to understand they’re responsible for high level planning cases. ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 21, 2021 9 Councilmember Holden said many Community Development Directors don’t have planning experience and if they are looking for a Planner that can do some Community Development the title of Community Development Director doesn’t work. Councilmember Holmes said she’d be interested to know how other cities recruited a Community Development Director that does planning. City Administrator Perrault commented that from his recollection, Vadnais Heights’ Director was previously a City Planner, and Little Canada’s was in the planning function at Met Council. Little Canada’s first duty on the job description is “serves as the principal Planner for the City”. Councilmember Holden asked for more information and a copy of the position descriptions for those cities, as well as a position description that we might use. Mayor Grant instructed Staff to research position descriptions and bring them back to Council. H. Public Works Staffing (Discussed as Item F) City Administrator Perrault noted the Personnel Committee discussed the need for assistance to the Interim Public Works Director. Previously there was a Public Works Director and Assistant City Engineer on staff, he would like Council to consider a similar position. The current plan is to keep Mr. Swearingen as Interim Public Works Director until the end of the year, and consider making him the Public Works Director at that time. Councilmember Holden would like to move forward with hiring someone for assistance. Councilmember Scott concurred. Councilmember McClung would like to move forward. Mayor Grant said that was the recommendation of the Personnel Committee. He directed staff to draw up a job description and bring it to Council for approval and posting. I. Council Tracker Not discussed. 2. COUNCIL COMMENTS AND STAFF UPDATES Councilmember Holden asked if TCAAP was still “in litigation” or will they be able to talk about it at the next Council meeting? Mayor Grant said they are technically still in litigation, as the option to appeal is there for 90 days. Also, the non-disclosure agreement that everyone signed still stands. ARDEN HILLS CITY COUNCIL WORK SESSION – JUNE 21, 2021 10 Councilmember Holmes reported that she asked for the chicken ordinance be put on a work session before it goes to the Planning Commission. She also felt they needed guidance on Zoom meetings post-COVID. Mayor Grant recommended they discuss chickens at the July work session before it goes to the August Planning Commission, or have a special meeting. City Administrator Perrault said the July work session could be lengthy. He thought they’d have a fairly close draft for review, pending Council changes. They could have a special work session relatively soon. Councilmember Scott said he wouldn’t mind a special work session after a regular Council meeting. City Administrator Perrault noted that on June 28 there will be a large agenda and there has been a closed session requested prior to the meeting. Councilmember Holden proposed after the first meeting in July. Mayor Grant said they will let everyone know when the extra work session is scheduled. It looks like they will have in-person meetings starting in July. ADJOURN Mayor Grant adjourned the City Council Work Session at 8:19 p.m. __________________________ __________________________ Jolene Trauba David Grant Deputy City Clerk Mayor Approved: July 12, 2021 CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL EXECTUVE SESSION (CLOSED) JUNE 28, 2021 6:00 P.M. - ARDEN HILLS CITY HALL CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the Special City Council Executive Session (Closed) at 6:00 p.m. Note: On March 20th, 2020 the Mayor signed a determination allowing Councilmembers to participate in City Council meetings via telephone pursuant to State Statute 13D.021 Present via Telephone: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung and Steve Scott Absent: None Also present: City Administrator Dave Perrault; via telephone: City Attorney Joel Jamnik and Attorney John Baker, Greene Espel 1. AGENDA ITEMS A. TCAAP Litigation Discussion The City Council received an update from Counsel Baker and discussed TCAAP litigation. ADJOURN Mayor Grant adjourned the Special City Council Executive Session (Closed) at 6:52 p.m. __________________________ __________________________ Julie Hanson David Grant City Clerk Mayor Approved: July 26, 2021 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING JUNE 28, 2021 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Note: On March 20th, 2020 the Mayor signed a determination allowing Councilmembers to participate in City Council meetings via telephone pursuant to State Statute 13D.021 Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung (joined the meeting at 7:02 p.m.), and Steve Scott Absent: None Also present: City Administrator Dave Perrault; Interim Public Works Director David Swearingen; Planning Consultant Jane Kansier; Senior Planner Jessica Jagoe; Finance Director Gayle Bauman; City Attorney Joel Jamnik; and City Clerk Julie Hanson 1. APPROVAL OF AGENDA Mayor Grant reported Item 6G had to be added to the Consent Agenda - Motion to Authorize to Begin Recruitment for a Building Inspector. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the meeting agenda as amended. A roll call vote was taken. The motion carried (5-0). 2. PUBLIC INQUIRIES/INFORMATIONAL None. 3. RESPONSE TO PUBLIC INQUIRIES A. Response from June 14, 2021 City Council Meeting. ARDEN HILLS CITY COUNCIL – JUNE 28, 2021 2 City Administrator Perrault stated at the June 14, 2021 City Council meeting a resident spoke to the procedure the Council follows for taking public comment. He explained the Council’s current agenda states members of the public may comment on items not on the agenda, however, items on the agenda would only have public comment if posted for a public hearing. He reported this was not a unique policy for Arden Hills as other local cities have the same policy for public comment in place. He commented the public is always encouraged to contact the City Council via email or phone for items that are on an upcoming agenda. Councilmember Holden indicated the person asked how the Council determines what to take public comment on. She reported some issues are areas of concern for some and not for others. She suggested the Council discuss this topic further at a future worksession meeting in order to address how the Council determines if public comment is taken for an item that does not require a public hearing. Mayor Grant supported the Council discussing this matter further at a future worksession meeting. 4. STAFF COMMENTS A. COVID-19 Update City Administrator Perrault provided the Council with an update on how the City was responding to COVID-19. He encouraged residents to visit the City’s website for the most current and up to date information regarding COVID-19. He reported the Minnesota Department of Health and CDC also had websites with current guidelines and recommendations. He explained City staff has returned to the office and City Hall will be open to the public on July 1, 2021 and beginning on July 5, 2021 staff would be following summer hours through Labor Day. He explained in person meetings would resume after July 1, 2021 noting the first in person City Council meeting would be held on Monday, July 12, 2021. B. Transportation Update Interim Public Works Director Swearingen explained the 2021 PMP project was underway and the watermain replacement on Glen Paul Avenue was near completion. Interim Public Works Director Swearingen stated Gerald Avenue and a section of Edgewater Avenue would have pavement milled next Wednesday. Interim Public Works Director Swearingen commented the Hamline crosswalk project would begin on Tuesday, July 6, 2021. He estimated this project would take three weeks to complete. Mayor Grant reported there is no State Fair parking or State Fair transportation in the area of the 2021 PMP. C. Night to Unite Update ARDEN HILLS CITY COUNCIL – JUNE 28, 2021 3 City Clerk Hanson stated Night to Unite will be held on Tuesday, August 3 from 5:00 to 9:00 p.m. Individuals interested in hosting are encouraged to register their party by Friday, July 16, 2021, in order to ensure a deputy visit. She indicated that registration can be completed online at by visiting the Ramsey County Sheriff’s Office webpage, which has more information about the event itself in general and noted that there is a registration link to the Sheriff’s Office page on the City’s website main page under News and Announcements. She said that currently there were 7 parties registered. 5. APPROVAL OF MINUTES A. May 17, 2021, City Council Work Session B. June 7, 2021, Special City Council Work Session Councilmember Holden stated she spoke with the City Clerk regarding a correction to the June 7, 2021 Special City Council Work Session meeting minutes. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the May 17, 2021, City Council Work Session meeting minutes; and June 7, 2021, Special City Council Work Session meeting minutes as amended. A roll call vote was taken. The motion carried (5-0). 6. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve Resolution 2021-031 Flexibility for Local Businesses C. Motion to Award PSA Engineering Agreement for Snelling Avenue N Street and Utility Improvements D. Motion to Authorize to Begin Recruitment for a Building Official E. Motion to Approve Consent and Recognition Agreement with Scannell Properties F. Motion to Accept Building Inspector Resignation G. Motion to Authorize to Begin Recruitment for a Building Inspector MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. A roll call vote was taken. The motion carried (5-0). 7. PULLED CONSENT ITEMS None. 8. PUBLIC HEARINGS A. Lifelong Wealth Advisors Master PUD Planning Consultant Kansier stated the proposed development site is located at 1150 County Road E, is approximately 0.64 acres in size and is currently vacant. The property owner is Arden ARDEN HILLS CITY COUNCIL – JUNE 28, 2021 4 Plaza, LLC, managed by Wellington Management. U+B Architecture and Design, Inc., on behalf of Lifelong Wealth Advisors has submitted an application for a Master Plan Planned Unit Development. The Applicant is requesting to construct a single story 5,600 square foot building with associated parking lot. The City Council discussed this project at a Work Session on May 17, 2021. A Master Plan PUD for Arden Plaza was approved in 2009. The original plan included four new buildings. Subsequent amendments reduced the number of new buildings to 3: Walgreens, the Tavern Grill, and a future building on Lot 2. In 2016, the City Council approved an amendment to the PUD to allow a neighborhood medical clinic on Lot 2, but the clinic chose not to build on the site. Staff commented further on the plan evaluation for this property and recommended the City Council hold a public hearing. Councilmember Holmes asked if this would be an appropriate time to ask how long the lights would be on in the evenings. Planning Consultant Kansier reported now would be a good time to ask the applicant this question. Jill Bills, U+B Architecture, explained she had not discussed the timing of the lighting with the applicant, but stated she would ensure the proposed lighting would meet the City’s standards. Councilmember Holmes encouraged the applicant to meet the lighting for the surrounding properties given the fact this property is adjacent to a residential neighborhood. Councilmember Holden discussed the proposed building height and noted much of the lighting would be blocked by the building from the adjacent neighborhood. Planning Consultant Kansier reported this was the case as most of the lighting was directed to the south of the building. Mayor Grant opened the public hearing at 7:33 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 7:34 p.m. B. New Perspectives Comprehensive Plan Amendment Planning Consultant Kansier stated the applicant has officially withdrawn this request and no action was required. Mayor Grant opened the public hearing at 7:35 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 7:36 p.m. C. New Perspective PUD Amendment Planning Consultant Kansier stated the applicant has officially withdrawn this request and no action was required. ARDEN HILLS CITY COUNCIL – JUNE 28, 2021 5 Mayor Grant opened the public hearing at 7:36 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 7:37 p.m. 9. NEW BUSINESS A. Lifelong Wealth Advisors Master PUD Planning Consultant Kansier stated U+B Architecture and Design, Inc., on behalf of Lifelong Wealth Advisors has submitted an application for a Master Plan Planned Unit Development. The proposed development site is located at 1150 County Road E, is approximately 0.64 acres in size and is currently vacant. The Applicant is requesting to construct a single story 5,600 square foot building with associated parking lot. A Planned Unit Development (PUD) is required for all new development and redevelopment in the B-2 District. In addition, a PUD would allow for performance standard flexibility. This proposal involves both the initial Master Plan PUD and the Final PUD. Staff commented further on the requestion and offered the following Findings of Fact: 1. The property located at 1150 Country Road E is zoned B-2 – General Business District and is located within the Master Plan PUD for Arden Plaza. 2. The property located at 1150 Country Road E is guided as Community Mixed Use in the Arden Hills 2040 Comprehensive Plan Land Use Chapter. 3. The applicant has requested a Master PUD to construct a single-story 5,600 square foot financial service office on the existing vacant lot. 4. The B-2 District permits financial institutions & services as well as offices. 5. The PUD substantially conforms with the requirements of the City Code. 6. Where the plan is not in conformance with the City Code, flexibility has been requested by the applicant and/or conditions have been placed on an approval that would mitigate the nonconformity. 7. Flexibility through the PUD process has been requested in the following areas: parking requirements, front setback line, building elevations, and planting islands. 8. The proposed development plan meets or exceeds the minimum requirements of the City Code in the following areas: district provisions, minimum caliper inches, drainage, lighting, screening, trash pickup, pedestrian and bicycle circulation, and signage. 9. All new developments or redevelopments in the B-2 district require a planned unit development. 10. The adjacent properties on all sides are zoned B-2 and are guided as Community Mixed Use in the Arden Hills 2040 Comprehensive Plan. 11. The application is not anticipated to create a negative impact on the immediate area or the community as a whole. Planning Consultant Kansier explained the Planning Commission reviewed this application at their June 9, 2021 meeting. At that time, they recommended approval of the Lifelong Wealth Advisors application for a Master Planned Unit Development and Final Planned Unit Development by a 5-0 vote. Staff recommended approval of Planning Case 21-014 for a Master Planned Unit Development at 1150 County Road E, based on the findings of fact based on the findings of fact and submitted plans, subject to the following conditions: ARDEN HILLS CITY COUNCIL – JUNE 28, 2021 6 1. All conditions of the original Planned Unit Development shall remain in full force and effect. 2. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to the plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 3. The Planned Unit Development approval shall expire one year from the date of City Council approval unless a building permit has been requested or a time extension has been granted by the City Council. 4. Prior to the issuance of a grading permit, the Applicant shall enter into a Development Agreement. 5. All disturbed boulevards shall be restored with sod. 6. All areas of the site, where practical, shall be sodded or seeded and maintained. The property owner shall mow and maintain all site boulevards to the curb line of the public streets. 7. The proposed structures shall conform to all other regulations in the City Code. 8. A Grading and Erosion permit shall be obtained from the city’s Engineering Division prior to commencing any grading, land disturbance or utility activities. The Applicant shall be responsible for obtaining any permits necessary from other agencies, including but not limited to, MPCA, Rice Creek Watershed District, and Ramsey County prior to the start of any site activities. 9. Any future trash enclosures shall utilize wooden gates and be constructed on three sides using the same materials and patterns used on the building. Locations shall be approved by the Planning Department. 10. The Applicant shall be responsible for protecting the proposed on-site storm sewer infrastructure and components and any existing storm sewer from exposure to any and all stormwater runoff, sediments and debris during all construction activities. 11. Prior to the issuance of a building permit, a landscape financial security equal to 125% of the cost of the landscaping to be installed on the site shall be submitted. The Applicant must submit a detailed cost estimate for the landscaping so staff can determine the final amount. Landscape financial security shall be held for two full growing seasons. 12. This approval does not include signs. A separate sign permit is required for all proposed signage. All signage shall meet the requirements of Sign District 4. 13. All rooftop or ground mounted mechanical equipment shall be hidden from view with the same materials used on the building in accordance with City Code requirements. 14. Prior to the issuance Grading and Erosion permit, the Engineering Department shall review and approve final grading and utility plans in writing. 15. The property owners shall complete snow removal, maintenance and replacement of all proposed sidewalks and trails unless a written agreement between the City and owner establishes a different requirement. Councilmember Scott recommended the applicant consider accommodating electrical vehicle parking on the property. Councilmember Holden requested further information regarding the proposed signage. Jill Bills, U+B Architecture, reported the signage would be approximately three feet eight inches by six foot nine inches wide. ARDEN HILLS CITY COUNCIL – JUNE 28, 2021 7 MOTION: Councilmember McClung moved and Councilmember Holden seconded a motion to approve Planning Case 21-014 for a Master Planned Unit Development at 1150 County Road E, based on the findings of fact and submitted plans, and the fifteen (15) conditions in the June 28, 2021, Report to the City Council. AMENDMENT: Councilmember Holmes moved and Councilmember McClung seconded a motion to add Condition 16 to read: Lighting including the lighting of the sign be in conformity with the other businesses within Arden Plaza. Councilmember Holden stated she would not support this amendment because she did not understand what the lighting hours were for the adjacent businesses. Councilmember Holmes indicated she would be willing to accept a friendly amendment regarding the timing of the lighting for this business. She suggested the lighting be on until 10:00 p.m. Councilmember Scott commented he was inclined to not support this amendment because it was too vague. He reported outdoor lighting was a safety issue and he did not believe there was a need to restrict the outdoor lighting for this business. Councilmember Holden asked how late the Tavern Grill was open. She suggested that the outdoor lighting for the new business match the Tavern Grill. Councilmember Holmes stated she supported this recommendation. City Administrator Perrault reported the Tavern Grill was open Monday through Thursday till 9:00 p.m. and on the weekends till 10:00 p.m. He explained Walgreens was open until 10:00 p.m. seven days a week. Councilmember Holden stated she anticipated the hours of operation for the Tavern Grill would push back to midnight as this was the hours of operation pre-COVID. She indicated she would like to make a friendly amendment to Councilmember Holmes amendment or have the Council vote this amendment down in order to make a reword Condition 16. Councilmember Holmes withdrew her amendment. Councilmember McClung withdrew his second to the amendment. AMENDMENT: Councilmember Holden moved and Mayor Grant seconded a motion to add Condition 16 to read: The lighting on the north side of the building will mirror the Tavern Grill shut down timing. Councilmember Holmes stated it may be beneficial for the applicant to have a specific time. Councilmember Holden agreed and withdrew her amendment. ARDEN HILLS CITY COUNCIL – JUNE 28, 2021 8 Mayor Grant withdrew his second to the amendment. Councilmember Scott suggested the Council focus more on the timing of Walgreens and Dunn Brothers Coffee versus focusing on The Tavern Grill. Mayor Grant requested the City Attorney propose language for Condition 16. City Attorney Jamnik explained the application before the Council was for an office building. He recommended the lighting for this building be tied to Walgreens and that a firm time (11:00 p.m.) be set on the building lighting. Councilmember Holden asked if the Council was talking about all of the lighting or just the lighting on the north side of the building. She reiterated that the lighting on the north side of the building is closest to any residential development. AMENDMENT: Councilmember Holden moved and Councilmember Holmes seconded a motion that the added Condition 16 should read: The signage on the north side of the building be on no later than 11:00 p.m. Councilmember Scott commented the sign on the building was back lit and he did not believe this would be obtrusive. He did not support the City putting restrictions in place for this type of lighting. Councilmember Holden stated the Council didn’t have a clear understanding as to how many lumens the sign would be and for this reason, she would be supporting the amendment. Mayor Grant requested further information regarding the proposed sign and how it would be lit. Ms. Bills explained the sign would be back lit and the letters are not translucent. She reported there would be a soft glow behind the sign. Mayor Grant supported the Council having a Condition in place to address the sign lighting. Councilmember Scott stated without knowing the hours of operation for Walgreens or Dunn Brothers he believed there would be an unfair advantage for these businesses if a time restriction were placed on the applicant. Councilmember McClung commented he supported the amendment as proposed. A roll call vote was taken. The amendment adding Condition 16 that the signage on the north side of the building be on no later than 11:00 p.m. carried 4-1 (Councilmember Scott opposed). A roll call vote was taken. The motion to approve Planning Case 21-014 for a Master Planned Unit Development at 1150 County Road E, based on the findings of fact and submitted plans, and the proposed fifteen (15) conditions ARDEN HILLS CITY COUNCIL – JUNE 28, 2021 9 in the June 28, 2021, Report to the City Council to include the amendment adding condition 16 that the signage on the north side of the building be on no later than 11:00 p.m. carried (5-0). B. New Perspective Comprehensive Plan Amendment Planning Consultant Kansier stated the applicant has officially withdrawn this request and no action was required. C. New Perspective PUD Amendment Planning Consultant Kansier stated the applicant has officially withdrawn this request and no action was required. D. Planning Case 21-008 – Ordinance 2021-004 – Accessory Structure Planning Consultant Kansier stated the City Council held the required public hearing for Planning Case 21-008 on May 24, 2021. At that meeting, the City Council tabled action on the item in order to learn more about the lake classification. The Council reviewed the question about lake classifications at the June 7, 2021 Work Session. Staff offered the following Findings of Fact: 1. The City of Arden Hills is proposing amendments to the language of Chapter 13 – Zoning Code of the City Code. 2. The City of Arden Hills is proposing to permit accessory storage sheds within the required structure setback from the ordinary high water level of up to 100 square feet in size and 8 feet in height. 3. Amendments to the Shoreland Regulations require approval from the Minnesota DNR. 4. Amendments to the Zoning Code regulations require a public hearing prior to action by the City Council. Planning Consultant Kansier reported the Planning Commission reviewed this application at their May 5, 2021 meeting. At that time, they recommended approval with amendments of Planning Case 21-008 for a Zoning Code Amendment to Chapter 13 of the Arden Hills City Code to permit accessory storage sheds of up to 100 square feet in size and 8 feet in height within the required structure setback from the ordinary high water level by a 4-0 vote. The following are motion language options for the City Council to consider. Staff commented further on the case and recommended approval of Planning Case 21-008 for a Zoning Code Amendment to Chapter 13 of the Arden Hills City Code to permit accessory storage sheds of up to 100 square feet in size and 8 feet in height within the required structure setback from the ordinary high water level as presented in the May 5, 2021 Report to the Planning Commission. Staff further reviewed the redlined Shoreland regulations amendment with the Council and recommended approval. Councilmember Holden questioned when the Shoreland amendment was reviewed by the Planning Commission. ARDEN HILLS CITY COUNCIL – JUNE 28, 2021 10 Planning Consultant Kansier explained the Planning Commission reviewed this item at their May 5, 2021 meeting. Councilmember Holmes reported the City Council also held a public hearing on this item. Mayor Grant commented this was the case. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve Planning Case 21-008, Ordinance 2021-004, for an amendment to the language Section 1330.03 Subd. 5, E of the Arden Hills City Code to permit accessory storage sheds within the required structure setback from the ordinary high water level of up to 100 square feet in size and 8 feet in height. A roll call vote was taken. The motion carried (5-0). 10. UNFINISHED BUSINESS None. 11. COUNCIL COMMENTS Mayor Grant reported the City Council, Commissions, Committees and the JDA would be moving to in-person meetings on July. Councilmember Scott stated during the month of July the Ramsey County mobile hazardous waste would be operating out of Arden Hills. He noted batteries of all types would be collected this Friday and Saturday at the mobile hazardous waste drop off site. Councilmember Holmes reviewed the public hearings that were discussed by the Planning Commission in June and noted the July Planning Commission meeting has been canceled. Councilmember Holmes explained she was quite pleased with progress that was being made on Item 6C on the Consent Agenda. Councilmember Holmes commented this was the Council’s last Zoom meeting. She thanked everyone for their patience over the past year and a half as the Council conducted its business via Zoom. She stated she looked forward to the Council holding in person meetings again in July. Mayor Grant reported Pember Companies finished their catch basins and manhole covers. Mayor Grant noted he and Councilmember Holden met with the Chair of the PTRC and talked about the PTRC work plan. Mayor Grant thanked Nine North for all of their assistance of the past year and a half in order to host all City meetings via Zoom. He thanked Council and staff for being patient and working through the issues that occurred during the Zoom meetings. ARDEN HILLS CITY COUNCIL – JUNE 28, 2021 11 ADJOURN MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to adjourn. A roll call vote was taken. The motion carried (5-0). Mayor Grant adjourned the Regular City Council Meeting at 8:18 p.m. __________________________ __________________________ Julie Hanson David Grant City Clerk Mayor CONSENT ITEM 6A MEMORANDUM DATE: July 26, 2021 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director Pang Silseth, Accounting Analyst SUBJECT: Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider A. Approve Claims and Payroll or B. Reject Claims and Payroll Background Payroll is processed biweekly and accounts payable is processed weekly. Budget Impact NA Attachments 2021 Payroll #15 ……………………………………………………………. $84,034.78 Total Payroll $84,034.78 Paid Claims—07/03/2021 through 07/16/2021 (Check Nos. 50182-50210 and ACH Checks) ……………………………... $483,113.92 Total Accounts Payable $483,113.92 Total Claims $567,148.70 CITY OF ARDEN HILLS PAYROLL # 15 CHECKS DATED: 07/23/21 Biweekly: 07/03/21 - 07/16/21 EMPLOYEE DEDUCTIONS AMT.Payment Method FIT 6,093.38 EFT SIT 2,710.86 EFT FICA Oasdi 4,223.82 EFT FICA Medicare 987.84 EFT TOTAL TAXES 14,015.90 Health Premium 1,528.96 A/P Check* Dental Premium 169.48 A/P Check* FSA Health Care Reimb. 0.00 A/P Check* FSA Dependent Care Reimb. 0.00 A/P Check* TOTAL FLEXIBLE SPENDING 1,698.44 HSA Health Saving 390.00 Health Care Savings Plan-Retirement 2,769.82 EFT Health Care Savings Plan-2% 419.41 EFT Health Care Savings Plan-4% 500.83 EFT TOTAL HEALTH SAVINGS 4,080.06 PERA 3,861.79 EFT ICMA 2,420.60 EFT Central Pension Fund-Union 614.40 A/P Check* MN State Retirement System 750.00 EFT TOTAL RETIREMENT 7,646.79 IUOE 49 Dues (Union) 140.00 A/P Check* LTD/STD Insurance 0.00 A/P Check* PERA Life Insurance 24.00 A/P Check* Life/Addl/Dep Life 42.54 A/P Check* Life/Addl non-tax 18.60 A/P Check* UNUM 19.51 A/P Check* AFLAC 22.76 EFT TOTAL VOLUNTARY 267.41 Total Employee Deductions 27,708.60 Net Payroll 0.00 Direct Deposit 46,236.87 EFT Gross Payroll Tie-Out 73,945.47 Plus City Paid Benefit 10,089.31 TOTAL PAYROLL COST 84,034.78 FICA TIE-OUT Gross Payroll 73,945.47 Less Total FSA 1,698.44 Less Total H.SA 4,080.06 Less Voluntary Ins 41.36 Net P/R Subject to FICA 68,125.61 FICA Oasdi @ 6.20% 4,223.82 FICA Medicare @ 1.45% 987.84 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax Deposit Service. Transfers are typically made up to two days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. 0.00 0.00 0.00 4,455.91 421.74 4,877.65 0.00 0.00 5,211.66 0.00 0.00 CITY BENEFIT 4,223.82 987.84 Accounts Payable User: Printed: pang.silseth 7/21/2021 5:23 PM Checks by Date - Detail by Check Date Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0382 ICMA RETIREMENT TRUST - 106944 07/08/2021ACH PR 21-14 PR Batch 00100.07.2021 ICMA Employer Percent 401PR Batch 00100.07.2021 ICMA Employer Percent 401 421.74 PR 21-14 PR Batch 00100.07.2021 ICMA Employee Percent 401PR Batch 00100.07.2021 ICMA Employee Percent 401 365.51 787.25Total for this ACH Check for Vendor 0382: 0387 ICMA RETIREMENT TRUST #302482 07/08/2021ACH PR 21-14 PR Batch 00100.07.2021 ICMA Employee DeductionPR Batch 00100.07.2021 ICMA Employee Deduction 1,811.54 PR 21-14 PR Batch 00100.07.2021 ICMA Employee PercentPR Batch 00100.07.2021 ICMA Employee Percent 240.11 2,051.65Total for this ACH Check for Vendor 0387: 2279 NORMS TIRE SALES INC 07/08/2021ACH 56845 Trailer Tires 412.44 412.44Total for this ACH Check for Vendor 2279: 4445 PIONEER RIM AND WHEEL CO 07/08/2021ACH 01CE4203 Trailer Wheel Repair 85.07 85.07Total for this ACH Check for Vendor 4445: 4889 COMMUNITY FOOTWORKS 07/08/2021ACH 07072021 July Foot Clinic 224.00 224.00Total for this ACH Check for Vendor 4889: 0176 FRATTALLONES HARDWARE INC 07/08/202150182 092927/A Cleaning Supplies 35.73 35.73Total for Check Number 50182: 0447 I.U.O.E LOCAL 49 BENEFIT FUND-INSURANCE07/08/202150183 BP3.0821 August Insurance 10,600.00 NB4.0821 August Insurance 1,527.00 12,127.00Total for Check Number 50183: 15,723.14Total for 7/8/2021: 0189 GOPHER STATE ONE CALL 07/15/2021ACH 1060185 Locates-June 155.25 1060185 Locates-June 155.25 1060185 Locates-June 155.25 465.75Total for this ACH Check for Vendor 0189: 0192 GRAINGER INC 07/15/2021ACH 9947291655 Eye Wash 184.42 Page 1AP Checks by Date - Detail by Check Date (7/21/2021 5:23 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 184.42Total for this ACH Check for Vendor 0192: 0230 MTI DISTRIBUTING INC 07/15/2021ACH 1309084-00 Mower Park #85458 279.96 279.96Total for this ACH Check for Vendor 0230: 0242 MET COUNCIL ENVIRON SERVICES-SAC07/15/2021ACH 06-21 SAC June 2021 SAC 2,485.00 06-21 SAC June 2021 SAC -24.85 2,460.15Total for this ACH Check for Vendor 0242: 0285 XCEL ENERGY 07/15/2021ACH 737652676 5/16/21-6/15/21 52.00 737652676 5/16/21-6/15/21 2,499.27 737652676 5/16/21-6/15/21 1,749.98 737652676 5/16/21-6/15/21 243.46 737652676 5/16/21-6/15/21 1,488.62 737652676 5/16/21-6/15/21 344.94 737652676 5/16/21-6/15/21 1,179.80 7,558.07Total for this ACH Check for Vendor 0285: 0292 OXYGEN SERVICE COMPANY INC 07/15/2021ACH 0003498613 May Rental 26.40 26.40Total for this ACH Check for Vendor 0292: 0319 CITY OF ROSEVILLE 07/15/2021ACH 0230176 IT Support-July 6,803.72 6,803.72Total for this ACH Check for Vendor 0319: 0320 HEALTH PARTNERS INC 07/15/2021ACH 106035534 Dental Insurance-August 634.49 634.49Total for this ACH Check for Vendor 0320: 0327 STAPLES INC 07/15/2021ACH 3480187663 Supplies 101.18 3480187664 Supplies 29.09 3480291164 Supplies 34.24 3480291167 Supplies 24.58 3480544670 Supplies 45.10 3481022847 Supplies 174.95 3481022847 Supplies 60.04 469.18Total for this ACH Check for Vendor 0327: 0339 FERGUSON WATERWORKS #2518 07/15/2021ACH 0476342 Marking Flags 183.57 0476342 Marking Flags 183.57 367.14Total for this ACH Check for Vendor 0339: 0706 CERTIFIED LABORATORIES 07/15/2021ACH 7427330 Safety Supplies 831.25 831.25Total for this ACH Check for Vendor 0706: Page 2AP Checks by Date - Detail by Check Date (7/21/2021 5:23 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 10363 MINUTE MAKER SECRETARIAL 07/15/2021ACH M1297 June CC Minutes 201.00 201.00Total for this ACH Check for Vendor 10363: 1115 WSB & ASSOCIATES INC 07/15/2021ACH R-010111-000-23 2018 PMP-May 272.50 R-017451-000-5 ESRI Cloud-EA Migration-May 774.00 R-017880-000-2 2021 GIS-May 1,536.00 2,582.50Total for this ACH Check for Vendor 1115: 1223 ADAM'S PEST CONTROL - MAIN 07/15/2021ACH 3324336 Pest Control-July 71.59 71.59Total for this ACH Check for Vendor 1223: 1330 MN CLN SERVICES INC 07/15/2021ACH 0721NN01 Janitorial Services-June 2,305.58 2,305.58Total for this ACH Check for Vendor 1330: 1408 SUPPLY SOLUTIONS LLC 07/15/2021ACH 33167 CH Supplies 281.72 281.72Total for this ACH Check for Vendor 1408: 2851 MC TOOL & SAFETY SALES INC 07/15/2021ACH 011155 PW Shirts-Clothing Allowance 417.60 417.60Total for this ACH Check for Vendor 2851: 4447 BRAUN INTERTEC CORPORATION 07/15/2021ACH B257226 2021 PMP through 6/25 2,786.00 2,786.00Total for this ACH Check for Vendor 4447: 5173 BADGER METER 07/15/2021ACH 80077077 Q3 2021 Gateway Fees 270.00 270.00Total for this ACH Check for Vendor 5173: 5180 THE TESSMAN COMPANY LLC 07/15/2021ACH S339849-IN Fertilizer 2,422.00 2,422.00Total for this ACH Check for Vendor 5180: 7501 KELLY & LEMMONS PA 07/15/2021ACH 56113 June Prosecution 3,087.00 3,087.00Total for this ACH Check for Vendor 7501: 8870 CHET'S SHOES INC 07/15/2021ACH 50870 Seasonal Emp-Boots 124.99 50919 Seasonal Emp-Boots 250.00 374.99Total for this ACH Check for Vendor 8870: BOND BOND TRUST SERVICES CORP 07/15/2021ACH 64510 Utility Revenue Bonds 2018A 32,275.00 64510 Utility Revenue Bonds 2018A 5,025.00 Page 3AP Checks by Date - Detail by Check Date (7/21/2021 5:23 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 37,300.00Total for this ACH Check for Vendor BOND: FPTC FLEXIBLE PIPE TOOL COMPANY INC 07/15/2021ACH 26323 Manhole Cover Extractor 935.00 26369 Lift Straps 147.75 1,082.75Total for this ACH Check for Vendor FPTC: GRANTD DAVID GRANT 07/15/2021ACH 7082021 Mileage Reimbusement 18.50 18.50Total for this ACH Check for Vendor GRANTD: TOII TOKLE INSPECTIONS INC 07/15/2021ACH 7132021 Electrical Inspections-June 1,115.20 1,115.20Total for this ACH Check for Vendor TOII: 10453 AIR EXPRESS INC 07/15/202150184 HVAC Pay 6 HVAC Project Pmt 6 -200.00 HVAC Pay 6 HVAC Project Pmt 6 4,000.00 3,800.00Total for Check Number 50184: 7804 BARTON SAND & GRAVEL CO 07/15/202150185 210630 Asphalt Purchase 6/24 350.00 350.00Total for Check Number 50185: 0131 BEISSWENGERS DO IT BEST 07/15/202150186 467686 Supplies-Spring 7.29 470882 Supplies-Valves 58.99 66.28Total for Check Number 50186: 10466 C&L EXCAVATING INC 07/15/202150187 PW-21-0100 Pay 2021 PMP Pmt 1 -16,558.95 PW-21-0100 Pay 2021 PMP Pmt 1 331,179.00 314,620.05Total for Check Number 50187: 5901 CENTURY PLUMBING INC 07/15/202150188 3580 Toilet Repair 300.00 300.00Total for Check Number 50188: 1033 COMCAST 07/15/202150189 101030.0721 Service 7/3-8/2 108.35 98681.0721 Service 7/5-8/4 109.71 218.06Total for Check Number 50189: 10244 COMCAST BUSINESS INC 07/15/202150190 126001914 July Service 497.93 497.93Total for Check Number 50190: 1032 COMMERCIAL ASPHALT CO INC 07/15/202150191 210630 Asphalt Purchases 6/16-6/30 38,562.24 38,562.24Total for Check Number 50191: Page 4AP Checks by Date - Detail by Check Date (7/21/2021 5:23 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription UB*00486 Ahmed Eid 07/15/202150192 Refund Check 011083-000, 1138 Hunters Court 34.11 34.11Total for Check Number 50192: AR-FRAT FRATTALONE COMPANIES 07/15/202150193 2021-00581 Hydrant Rental Refund 1,379.51 1,379.51Total for Check Number 50193: UB*00487 Ryan & Katherine Hyllested 07/15/202150194 Refund Check 010901-000, 3155 Lexington Avenue N 4.42 4.42Total for Check Number 50194: 0390 INT'L UNION OPERATING ENGINEERS-UNION DUES07/15/202150195 1200.0721 July Dues 280.00 280.00Total for Check Number 50195: UB*00488 Robert & Marjorie Johnston 07/15/202150196 Refund Check 001540-000, 3672 Snelling Avenue N 3.64 3.64Total for Check Number 50196: 5138 LEAGUE OF MN CITIES INS TRUST 07/15/202150197 6652 Excel Energy Claim 1,446.23 1,446.23Total for Check Number 50197: 10448 MARCO TECHNOLOGIES LLC 07/15/202150198 447084120 Copier 6/25-7/25 200.35 447084120 Copier 6/25-7/25 35.36 235.71Total for Check Number 50198: 10286 MINNESOTA OCCUPATIONAL HEALTH 07/15/202150199 371214 Drug Screen 186.00 186.00Total for Check Number 50199: 10271 MN PEIP 07/15/202150200 1103955 Health Insurance-August 8,267.88 8,267.88Total for Check Number 50200: 10202 MURLOWSKI PROPERTIES INC 07/15/202150201 5206 Black Dirt 38.66 5454 Black Dirt 64.43 5460 Black Dirt 60.13 163.22Total for Check Number 50201: 10250 PEAK STAFFING INC 07/15/202150202 47540 Office Support 6/21-6/25 112.50 47540 Office Support 6/21-6/25 825.00 47540 Office Support 6/21-6/25 112.50 47540 Office Support 6/21-6/25 37.50 47540 Office Support 6/21-6/25 150.00 47540 Office Support 6/21-6/25 112.50 47540 Office Support 6/21-6/25 150.00 47545 Office Support 6/29-7/2 90.00 Page 5AP Checks by Date - Detail by Check Date (7/21/2021 5:23 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 47545 Office Support 6/29-7/2 120.00 47545 Office Support 6/29-7/2 90.00 47545 Office Support 6/29-7/2 90.00 47545 Office Support 6/29-7/2 660.00 47545 Office Support 6/29-7/2 30.00 47545 Office Support 6/29-7/2 120.00 2,700.00Total for Check Number 50202: 1208 PREMIUM WATERS INC 07/15/202150203 610207-06-21 June Water 10.98 613317-06-21 June Water 64.98 75.96Total for Check Number 50203: 3100 PROVIDENT LIFE AND ACCIDENT INS CO07/15/202150204 E0471136.0621 June Insurance 39.02 39.02Total for Check Number 50204: 10373 QUADIENT FINANCE USA INC 07/15/202150205 6418.0621 Postage 1,000.00 1,000.00Total for Check Number 50205: 0811 RAMSEY COUNTY 07/15/202150206 PRRRV-001605 Q2 Election Services 6,850.00 6,850.00Total for Check Number 50206: 0282 REPUBLIC SERVICES #899 07/15/202150207 0899-003742031 Recycling Rebate-June -1,214.25 0899-003742031 Recycling-June 8,282.00 0899-003746509 PW Waste-June 211.06 7,278.81Total for Check Number 50207: 10256 RUFFRIDGE JOHNSON EQUIPMENT COMPANY INC07/15/202150208 RA00807 Rental: Paver & Roller 6/22-6/24 3,325.00 3,325.00Total for Check Number 50208: 10354 ST. PAUL PIONEER PRESS 07/15/202150209 621572589 Notice: PC 21-014 #569 48.60 621572589 Pub: Sum Financials & Delinq UB 785.25 621572589 Notice: PC 21-015 #582 34.20 621572589 Notice: SWPP Meeting 25.20 621572589 Notice: PC 21-012 #577 46.80 621572589 Notice: PC 21-010 #570 45.90 985.95Total for Check Number 50209: 9755 VERIZON CONNECT NWF INC 07/15/202150210 OSV000002486157 Service- June 323.80 323.80Total for Check Number 50210: 467,390.78Total for 7/15/2021: Page 6AP Checks by Date - Detail by Check Date (7/21/2021 5:23 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription Report Total (60 checks): 483,113.92 Page 7AP Checks by Date - Detail by Check Date (7/21/2021 5:23 PM) Page 1 of 2 CONSENT ITEM – 6B MEMORANDUM DATE: July 26, 2021 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director SUBJECT: 2021 2nd Quarter Financials Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion to approve, table or deny the following: • Quarterly budget to actual fund statements and investment portfolio detail for the City. All items need a simple majority for action unless otherwise noted. Background Investments - per the Investment Policy, our Benchmark Rate is the 4M plus Rate. At June 30, 2021 – this rate was 0.03% and our portfolio is averaging 2.01%. All of our investments are in government secured or government backed deposits. Utility billing cycles and CIP projects are taken into account when determining how much to invest and for how long. Basis of accounting – during the year, City books are kept on a cash basis which means that only items that are received are booked as revenue and items paid are booked as expenses. Adjustments for accruals, deferrals and other accounting requirements are made at year end. General Fund – The main source of revenue for the City is property taxes and these come in twice a year. Expenditures are at 41.4% of budget through the second quarter, compared to 41.9% last year. Other governmental funds, enterprise funds and internal service funds – Utility revenue for second quarter will be booked in July 2021 and annual transfers between funds will be booked later in the year. The allocation for insurance (Risk Management Fund) was completed in June. It is unclear what effects COVID will have on the budget this year, but staff will inform Council of any significant budget impacts that arise. Page 2 of 2 Discussion City Staff respectfully request the City Council review the quarterly updates for further discussion. Budget Impact None. Attachments Attachment A: Investment Portfolio Analysis Attachment B: General Fund Revenues and Expenditures Summary Attachment C: Other City Funds Revenues and Expenditures Summary Attachment D: Permit Data CITY OF ARDEN HILLSSCHEDULE OF INVESTMENTSFOR THE MONTH ENDING JUNE 30, 2021Institution Description TypeWells Fargo - SecWells Fargo Securities Money MarketWells Fargo - SecMet Council Mpls-St Paul Municipal SecuritiesWells Fargo - AdvWells Fargo Advisors Money MarketWells Fargo - AdvHanmi Bank Brokered CDWells Fargo - AdvSafra National Bank Brokered CDWells Fargo - AdvCeltic Bank Brokered CDWells Fargo - AdvFHLB Municipal SecuritiesRBCRBC Money MarketRBCSecurity Bank Brokered CDRBCBank of India NY Brokered CDRBCFifth Third Bk Cincinnati Brokered CDRBCOregon Sch Brds Assn Municipal SecuritiesRBCFirstbank PR Santurce Brokered CDRBCRaymond James Bank Brokered CDRBCSallie Mae Bk Brokered CDRBCNew York NY Taxable GO Bds Municipal SecuritiesRBCWells Fargo Bk Brokered CDRBCCity of NY, NY Tax GO Municipal SecuritiesRBCJP Morgan Chase Brokered CDRBCCitibank Nat'l Assoc Brokered CDRBCCapital One Natl Assn McLean VA Brokered CDRBCBank of the West Instl Brokered CDRBCMorgan Stanley Private Bank Brokered CDRBCPrescott Wis Sch Dist Municipal SecuritiesRBCCapital One Bk USA Brokered CDRBCMorgan Stanley Bk NA Brokered CDRBCEnerbank USA UT Brokered CDRBCState of Mississippi Municipal SecuritiesRBCNew Jersy St Econ Dev Municipal SecuritiesRBCFFCB Municipal SecuritiesRBCSan Marcos Tex Cons Municipal SecuritiesRBCGladewater Cnty Line Ind TX Municipal SecuritiesRBCNew York City NY Transit Municipal SecuritiesRBCPark Creek Co Met Dist CO Municipal SecuritiesRBCPalm Beach Fla Rev Municipal SecuritiesRBC WEALTHMichigan City ISD Municipal SecuritiesRBC WEALTHHawaii St GO Bds Municipal SecuritiesRBCFFCB Municipal SecuritiesRBCVista Calif Uni Sch Dist Municipal SecuritiesRBCState of Washington Municipal SecuritiesAffinity PlusMembership Savings Money MarketAffinity Plus60 Mo CD Brokered CDAffinity Plus60 Mo CD Brokered CDPMA4M General Money MarketPMA4MP General Money MarketPMA4M Payroll Money MarketPMATerm Series (xxx days) Municipal SecuritiesTotal cash and investmentsUnadjustedMarket Value Deposits - Expenditures - Market Value Market Value Unrealized1/1/2021 Purchases Sales Transfers Interest 6/30/2021 6/30/2021 gain / loss3,010.42$ -$ -$ -$ 1,425.21$ 4,435.63$ 4,435.63$ -$ 151,356.00 - - - - 151,356.00 150,431.55 (924.45) 154,366.42 - - - 1,425.21 155,791.63 154,867.18 (924.45) 6,446.78$ 240,000.00$ (245,000.00)$ -$ 3,219.68$ 4,666.46$ 4,666.46$ 0.00$ 240,859.20 - (240,000.00) - - 859.20 - (859.20) 209,152.57 - - - - 209,152.57 209,035.53 (117.04) 245,820.75 - - - - 245,820.75 245,477.75 (343.00) - 245,000.00 - - - 245,000.00 242,795.00 (2,205.00) 702,279.30 485,000.00 (485,000.00) - 3,219.68 705,498.98 701,974.74 (3,524.24) - - (80,880.32) - 81,345.57 465.25 465.25 - 249,722.10 - (249,000.00) - - 722.10 - (722.10) 246,000.00 - (246,000.00) - - - - - 246,000.00 - (246,000.00) - - - - - 343,168.05 - (345,000.00) - - (1,831.95) - 1,831.95 254,336.07 - - - - 254,336.07 251,676.75 (2,659.32) 253,598.94 - - - - 253,598.94 250,059.00 (3,539.94) 253,903.65 - - - - 253,903.65 251,157.01 (2,746.64) 356,338.50 - - - - 356,338.50 355,148.50 (1,190.00) 257,490.90 - - - - 257,490.90 254,943.63 (2,547.27) 473,278.50 - - - - 473,278.50 468,184.50 (5,094.00) 230,004.80 - - - - 230,004.80 231,141.60 1,136.80 260,565.66 - - - - 260,565.66 257,070.00 (3,495.66) 105,771.00 - - - - 105,771.00 104,439.00 (1,332.00) 98,280.00 - - - - 98,280.00 99,040.00 760.00 259,485.85 - - - - 259,485.85 256,894.82 (2,591.03) 236,337.15 - - - - 236,337.15 236,158.55 (178.60) 108,178.00 - - - - 108,178.00 106,781.00 (1,397.00) 160,480.50 - - - - 160,480.50 158,680.50 (1,800.00) 264,403.14 - - - - 264,403.14 261,699.00 (2,704.14) 440,264.00 - - - - 440,264.00 431,244.00 (9,020.00) 333,091.50 - - - - 333,091.50 336,931.00 3,839.50 - 299,886.00 - - - 299,886.00 298,269.00 (1,617.00) 237,250.00 - - - - 237,250.00 235,212.50 (2,037.50) 239,387.50 - - - - 239,387.50 238,090.00 (1,297.50) 427,624.00 - - - - 427,624.00 419,560.00 (8,064.00) 323,937.00 - - - - 323,937.00 317,334.00 (6,603.00) 411,746.40 - - - - 411,746.40 411,325.20 (421.20) 268,390.00 - - - - 268,390.00 271,607.50 3,217.50 441,434.00 - - - - 441,434.00 428,655.50 (12,778.50) - 301,507.75 - - - 301,507.75 298,512.00 (2,995.75) - 303,171.00 - - - 303,171.00 298,671.00 (4,500.00) 205,558.00 - - - - 205,558.00 200,790.00 (4,768.00) 7,986,025.21 904,564.75 (1,166,880.32) - 81,345.57 7,805,055.21 7,729,740.81 (75,314.40) 389.70 - (3,725.86) 3,997.62 0.14 661.60 661.60 - 112,938.29 - - (2,089.46) 1,105.84 111,954.67 111,954.67 - 287,114.74 - - (1,908.16) 2,828.75 288,035.33 288,035.33 - 400,442.73 - (3,725.86) 0.00 3,934.73 400,651.60 400,651.60 - 1,406,941.37 6,848,994.19 (6,352,067.73) (900,000.00) 61.69 1,003,929.52 1,003,929.52 - 5,422,173.33 - - 900,000.00 1,059.33 6,323,232.66 6,323,232.66 - 0.03 448,186.40 (448,186.43) - - 0.00 0.00 (0.00) - - - - - - - - 6,829,114.73 7,297,180.59 (6,800,254.16) - 1,121.02 7,327,162.18 7,327,162.18 (0.00) 16,072,228.39$ 8,686,745.34$ (8,455,860.34)$ -$ 91,046.21$ 16,394,159.60$ 16,314,396.51$ (79,763.09)$ CITY OF ARDEN HILLSSCHEDULE OF INVESTMENTSFOR THE MONTH ENDING JUNE 30, 2021UnadjustedMarket Value Market Value VarianceMaturity 6/30/2021 6/30/2021 6/30/2021Current 7,337,140.47$ 7,337,391.12$ 250.65$ < 1 year 1,122,347.23 1,112,359.84 (9,987.39) 1-2 years 2,387,277.36 2,370,747.23 (16,530.13) 2-3 years 604,001.00 599,834.37 (4,166.63) 3-4 years 1,743,945.89 1,732,301.25 (11,644.64) 5+ years 3,199,447.65 3,161,762.70 (37,684.95) 16,394,159.60$ 16,314,396.51$ (79,763.09)$ Weighted average Rate of return 2.01% 6/30/2021Average Maturity (years) 0.84 6/30/2021Market Value Investment Type 6/30/2021Money Market 7,337,391.12$ Brokered CD 3,338,085.59 Comml Paper - Municipal Securities 5,638,919.80 Checking - 16,314,396.51$ $- $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000Current < 1 year 1-2years2-3years3-4years5+ yearsMaturities45%20%0%35%0%Money MarketBrokered CDComml PaperMunicipal SecuritiesChecking ATTACHMENT B YTD YTD YTD Annual Through % of Through Budget 6/30/2021 Budget 6/30/2020 REVENUES Taxes 3,715,930$ 1,698,000$ 45.7% 1,508,000$ Licenses and permits 575,520 193,942 33.7% 254,435 Intergovernmental 147,730 48,448 32.8% 52,733 Charges for services 599,650 263,544 43.9% 169,629 Fines and forfeits 27,650 7,276 26.3% 5,180 Special assessments 1,060 ‐ 0.0%‐ Investment earnings 18,600 (9,308) ‐50.0% 63,796 Miscellaneous 17,130 444 2.6% 709 TOTAL REVENUES 5,103,270 2,202,344 43.16% 2,054,482 EXPENDITURES Mayor & Council 73,960 50,309 68.0% 48,727 Administration 371,920 175,955 47.3% 162,307 Elections 31,850 10,644 33.4% 10,192 Finance 185,900 98,139 52.8% 96,237 TCAAP 85,130 13,885 16.3% 25,918 Planning & Zoning 230,130 69,382 30.1% 72,033 Government Buildings 197,030 58,068 29.5% 63,615 Public Safety 1,390,240 694,418 49.9% 668,778 Dispatch 55,800 22,618 40.5% 18,991 Fire Protection 656,400 328,200 50.0% 310,493 Emergency Management 5,790 2,718 46.9% 2,752 Protective Inspections 347,980 146,291 42.0% 147,150 Street Maintenance 755,540 220,714 29.2% 199,957 Recreation 262,730 55,203 21.0% 101,138 Park Maintenance 562,580 212,227 37.7% 178,657 TOTAL EXPENDITURES 5,212,980 2,158,771 41.41% 2,106,945 EXCESS REVENUES (EXPENDITURES) (109,710) 43,573 ‐39.7% (52,463) OTHER FINANCING SOURCES (USES) EDA Fund transfers ‐ ‐ #DIV/0!‐ Equipment Fund transfers ‐ ‐ #DIV/0!‐ Public Safety Capital Fund transfers ‐ ‐ #DIV/0!‐ PIR Fund transfers ‐ ‐ #DIV/0!‐ TOTAL OTHER FINANCING SOURCES (USES)‐ ‐ #DIV/0!‐ NET CHANGE IN FUND BALANCE (109,710)$ 43,573$ ‐39.72% (52,463)$ Tax revenues are collected twice a year. Mayor & Council ‐ annual dues payments are paid during the first quarter each year. Recreation ‐ a full time position was eliminated in 2021. CITY OF ARDEN HILLS STATEMENT OF REVENUES AND EXPENDITURES GENERAL FUND FOR THE SIX MONTHS ENDED JUNE 30, 2021 Market values are adjusted throughout the year. Interest received YTD totals $91,046.21 and the market value adjustment YTD is ($79,763.09). ATTACHMENT C NET FUND REVENUES EXPENDITURES CHANGE Cable TV Budget 97,500 124,980 (27,480) Actual 24,343 44,591 (20,248) % of Budget 25.0% 35.7% EDA General Budget 103,400 148,730 (45,330) Actual (1,196) 31,766 (32,962) % of Budget ‐1.2% 21.4% EDA Revolving Budget ‐ ‐ ‐ Actual ‐ ‐ ‐ % of Budget N/A N/A TIF 3 Cottage Villas Budget 4,800 1,800 3,000 Actual (1,505) ‐ (1,505) % of Budget ‐31.3% 0.0% TIF 4 Pres Homes Budget 303,140 228,480 74,660 Actual (674) ‐ (674) % of Budget ‐0.2% 0.0% TIF 5 TCAAP Budget ‐ 1,800 (1,800) Actual ‐ ‐ ‐ % of Budget N/A 0.0% Equipment & Building Budget 351,900 804,660 (452,760) Actual (1,246) 248,527 (249,773) % of Budget ‐0.4% 30.9% Park Budget ‐ ‐ ‐ Actual 32,848 3,079 29,769 % of Budget N/A N/A PIR Budget 687,390 1,990,000 (1,302,610) Actual 373,339 167,798 205,541 % of Budget 54.3% 8.4% Public Safety Capital Equipment Budget 135,000 100,260 34,740 Actual 19,095 2,513 16,583 % of Budget 14.1% 2.5% TCAAP Budget ‐ ‐ ‐ Actual ‐ ‐ ‐ % of Budget N/A N/A Franchise revenue for the Cable TV fund are receipted quarterly in the month following the end of the quarter. Transfers in to the Equipment & Building fund are normally completed during the 4th quarter. CITY OF ARDEN HILLS OTHER GOVERNMENTAL FUNDS BUDGET SUMMARY FOR THE SIX MONTHS ENDED JUNE 30, 2021 NET FUND REVENUES EXPENDITURES CHANGE Water Budget 2,425,470 3,139,340 (713,870) Actual 511,556 710,440 (198,884) % of Budget 21.1% 22.6% Sanitary Sewer Budget 2,066,670 2,769,100 (702,430) Actual 520,495 920,755 (400,260) % of Budget 25.2% 33.3% Recycling Budget 180,830 189,500 (8,670) Actual 1,262 62,638 (61,376) % of Budget 0.7% 33.1% Surface Water Management Budget 993,620 1,417,600 (423,980) Actual 225,013 173,659 51,355 % of Budget 22.6% 12.3% Risk Management Budget 146,700 164,000 (17,300) Actual 157,873 152,384 5,489 % of Budget 107.6% 92.9% Engineering Budget 20,670 20,670 ‐ Actual 19,463 19,463 ‐ % of Budget 94.2% 94.2% Central Garage Budget 244,980 244,980 ‐ Actual 68,652 68,652 ‐ % of Budget 28.0% 28.0% Technology Budget 217,630 216,920 710 Actual 90,459 90,436 24 % of Budget 41.6% 41.7% Utility revenues are receipted quarterly in the month following the end of the quarter. 1st half recycling revenue is booked in July with the property tax receipts. CITY OF ARDEN HILLS ENTERPRISE AND INTERNAL SERVICES FUNDS BUDGET SUMMARY FOR THE SIX MONTHS ENDED JUNE 30, 2021 Percent Received or Expended Actual Actual Variance ‐Based on Annual Thru Thru Favorable Actuals Thru Budget 06/30/20 06/30/21 (Unfavorable) 06/30/21 REVENUES User charges 2,348,000$ 445,512$ 490,228$ 44,716$ 110.0 % Connection charges 13,750 15,125 3,940 (11,185) 26.0 Other 56,720 16,747 19,932 3,185 119.0 Interest earnings 7,000 24,154 (2,544) (26,698) ‐10.5 TOTAL REVENUES 2,425,470 501,538 511,556 10,018 102.0 EXPENSES Personnel expenses 385,190 160,117 163,530 (3,413) 102.1 Supplies and materials 59,500 10,837 10,694 143 98.7 Other services and charges 318,460 141,549 134,515 7,035 95.0 Water purchases 1,050,000 181,058 185,826 (4,768) 102.6 Depreciation 318,040 ‐ ‐ ‐ N/A Capital expenses 660,000 ‐ ‐ ‐ N/A Debt service 248,150 214,375 215,875 (1,500) 100.7 TOTAL EXPENSES 3,039,340 707,937 710,440 (2,504) 100.4 Bond Proceeds ‐ ‐ ‐ ‐ N/A Transfers out 100,000 ‐ ‐ ‐ N/A EXCESS (DEFICIT) REVENUES OVER EXPENSES (713,870)$ (206,399)$ (198,884)$ 7,515$ 96.4 % WATER FUND CITY OF ARDEN HILLS, MINNESOTA STATEMENT OF REVENUES AND EXPENSES BUDGET AND ACTUAL FOR THE SIX MONTHS ENDED JUNE 30, 2021 Q1 Q2 Q3 Q4 2019 825.53 480,247.98 1,050,391.99 2,234,866.86 2020 ‐445,511.54 971,676.06 2,268,875.28 2021 ‐490,227.97 $‐ $0.50 $1.00 $1.50 $2.00 $2.50 MillionsWater Sales Comparison Percent Received or Expended Actual Actual Variance ‐Based on Annual Thru Thru Favorable Actuals Thru Budget 06/30/20 06/30/21 (Unfavorable) 06/30/21 REVENUES User charges 2,046,350$ 466,578$ 518,241$ 51,662$ 111.1 % Connection charges 8,250 9,075 1,665 (7,410) 18.3 Other 8,970 1,416 1,836 420 129.6 Interest earnings 3,100 10,822 (1,247) (12,069) ‐11.5 TOTAL REVENUES 2,066,670 487,891 520,495 32,603 106.7 EXPENSES Personnel expenses 455,670 188,415 194,947 (6,532) 103.5 Supplies and materials 16,500 6,787 2,547 4,240 37.5 Other services and charges 308,660 118,290 149,574 (31,284) 126.4 Wastewater charges 847,160 471,488 494,176 (22,688) 104.8 Depreciation 189,460 ‐ ‐ ‐ N/A Capital expenses 785,000 ‐ 43,886 (43,886) N/A Debt service 40,650 31,125 35,625 (4,500) 114.5 TOTAL EXPENSES 2,643,100 816,105 920,755 (104,650) 112.8 Bond Proceeds ‐ ‐ ‐ ‐ N/A Transfers out 126,000 ‐ ‐ ‐ N/A EXCESS (DEFICIT) REVENUES OVER EXPENSES (702,430)$ (328,213)$ (400,260)$ (72,047)$ 122.0 % CITY OF ARDEN HILLS, MINNESOTA STATEMENT OF REVENUES AND EXPENSES BUDGET AND ACTUAL FOR THE SIX MONTHS ENDED JUNE 30, 2021 SEWER FUND Q1 Q2 Q3 Q4 2019 1,324.73 466,397.81 947,285.11 1,886,338.25 2020 533.31 466,578.34 910,516.36 1,864,971.38 2021 171.53 518,240.72 $‐ $0.20 $0.40 $0.60 $0.80 $1.00 $1.20 $1.40 $1.60 $1.80 $2.00 MillionsSewer Sales Comparison Percent Received or Expended Actual Actual Variance ‐Based on Annual Thru Thru Favorable Actuals Thru Budget 06/30/20 06/30/21 (Unfavorable) 06/30/21 REVENUES User charges 902,220$ 218,660$ 225,409$ 6,750$ 103.1 % Other 90,000 3 4 2 161.2 Interest earnings 1,400 4,884 (401) (5,285) ‐8.2 TOTAL REVENUES 993,620 223,547 225,013 1,467 100.7 EXPENSES Personnel expenses 269,580 115,880 113,560 2,320 98.0 Supplies and materials 9,300 2,799 1,406 1,393 50.2 Other services and charges 210,420 74,872 58,693 16,179 78.4 Depreciation 107,300 ‐ ‐ ‐ N/A Capital expenses 747,000 ‐ ‐ ‐ N/A TOTAL EXPENSES 1,343,600 193,550 173,659 19,891 89.7 Transfers out 74,000 ‐ ‐ ‐ N/A EXCESS (DEFICIT) REVENUES OVER EXPENSES (423,980)$ 29,997$ 51,355$ 21,358$ 171.2 % CITY OF ARDEN HILLS, MINNESOTA STATEMENT OF REVENUES AND EXPENSES BUDGET AND ACTUAL FOR THE SIX MONTHS ENDED JUNE 30, 2021 SURFACE WATER MANAGEMENT FUND Q1 Q2 Q3 Q4 2019 247.23 212,250.84 424,767.12 850,303.56 2020 ‐218,659.60 437,094.74 876,148.29 2021 275.71 225,409.31 $‐ $100 $200 $300 $400 $500 $600 $700 $800 $900 $1,000 ThousandsSurface Water Fees Comparison Attachment D 06/30/20 06/30/21 Building Permit Issued 165 106 Building Permit Fees 94,723 50,014 Building Plan Review Fees 39,473 22,720 TOTAL BUILDING FEES 134,196 72,733 Valuations of Projects 17,713,379 6,550,419 HVAC Permits Issued 113 55 HVAC Permit Fees 57,308 15,484 HVAC Plan Review Fees 903 ‐ TOTAL HVAC FEES 58,211 15,484 Valuation of Projects 4,144,567 1,033,973 Plumbing Permits Issued 77 43 Plumbing Permit Fees 8,087 4,130 Plumbing Plan Review Fees ‐ ‐ TOTAL PLUMBING FEES 8,087 4,130 Valuation of Projects 445,968 223,365 TOTAL PERMITS ISSUED 355 204 TOTAL PERMIT FEES 200,494 92,347 TOTAL VALUATION OF PROJECTS 22,303,914 7,807,757 FOR THE SIX MONTHS ENDED PERMIT DATA FOR BUILDING, HVAC AND PLUMBING CITY OF ARDEN HILLS, MINNESOTA FROM PERMITWORKS SOFTWARE Page 1 of 1 CONSENT ITEM – 6C MEMORANDUM DATE: July 26, 2021 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Gayle Bauman, Finance Director SUBJECT: Transfer fund balance from General Fund to PIR Capital Fund Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion to approve, table or deny the following: • Transfer $548,000 from the General Fund to the Capital Improvement (PIR) Fund and authorizing the Finance Director to complete all corresponding budget adjustments. All items need a simple majority for action unless otherwise noted. Background In 2014, the Council adopted a revised Fund Balance Policy which directs the Finance Director to bring a request to the City Council to transfer any excess funds over 50% of fund balance in the General Fund to the PIR Fund once the final audit is completed. The intent of the policy is to utilize the funds for one-time, non-operating items. The primary considerations of the policy are 1) to meet the cash flow requirements of the City; 2) to maintain adequate fund balances and net assets in each individual fund of the City; and 3) to provide for emergencies and contingency needs of the City. These goals are accomplished by transferring the funds to any capital fund in need. Discussion The amount available for transfer based on the 2020 audit is $548,000. Staff is proposing to transfer this amount to the PIR Fund per the discussion with the Council at the July 19, 2021 Work Session. Budget Impact Increase in transfers out of the General Fund and transfers in to the PIR Fund. Attachments None Page 1 of 1 CONSENT ITEM – 6D MEMORANDUM DATE: July 26, 2021 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Resolution 2021-040 in Support of Bonding Request Budgeted Amount: Actual Amount: Funding Source: $N/A $N/A N/A Council Should Consider Motions to approve, table, or deny the following: • Resolution 2021-040 in Support of the City of Shoreview’s Bonding Request for the Lake Johanna Fire Department Station Project. All items need a simple majority for action unless otherwise noted. Background The City of Arden Hills has been working with the City’s of Shoreview and North Oaks on a future fire station project for the Lake Johanna Fire Department. The City of Shoreview recently submitted a bonding request for the project, this resolution will show the City’s support for the request. Budget Impact N/A Attachments Attachment A: Resolution 2021-040 in Support of Bonding Request To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2021-040 RESOLUTION IN SUPPORT OF BONDING REQUEST WHEREAS, the Lake Johanna Fire Department (LJFD) serves the cities of Arden Hills, North Oaks, and Shoreview; and WHEREAS, a 2018 long-range planning study noted that the LJFD was lacking sufficient training, administrating, and operating spaces; and WHEREAS, the study concluded that the LJFD needed a new headquarters to provide sufficient space and improve response times in southern Shoreview and Arden Hills; and WHEREAS, a parcel has been acquired and a schematic design has been developed for the new headquarters; and WHEREAS, the design meets the department’s needs for the next 50 years using green building practices; and WHEREAS, the City of Shoreview submitted an application on behalf of the cities of Arden Hills, North Oaks, and Shoreview for $6.675 million to assist in the construction of a new headquarters fire station for the Lake Johanna Fire Department. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that it formally supports the request for bond funding for the construction of a new LJFD Fire Station. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 26TH DAY OF JULY, 2021. ____________________________________ ATTEST: DAVID GRANT, MAYOR __________________________________________ JULIE HANSON, CITY CLERK Page 1 of 2 CONSENT ITEM – 6E MEMORANDUM DATE: July 26, 2021 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Jessica Jagoe, Senior Planner SUBJECT: Planning Case #21-011 – Chick-fil-A Development Agreement Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • Development Agreement for Chick-fil-A based on the City Council approval of Planning Case 21-011 on May 24, 2021. This items requires a simple majority. Background On May 24, 2021, the City Council approved a Conditional Use Permit and Planned Unit Development for Chick-fil-A at 3855 Lexington Avenue. The project was approved with 26 conditions. The Developer plans to demolish the existing building on this site and construct a 4,995 square foot fast food restaurant, with dual drive-through lanes. There are two canopies, totaling approximately 3,654 square feet covering the ordering and pick-up areas. This project requires a Development Agreement between the City and the Developer before the development permits can be issued. The City Attorney has prepared the Agreement and the document has been reviewed and approved by the Applicant and staff (Attachment A). Options and Motion Language Staff has provided the following motion language for this case. Page 2 of 2 1. Approval: Motion to approve the Development Agreement for Chick-fil-A based on the City Council approval of Planning Case 21-011 on May 24, 2021. 2. Denial: Motion to deny the Development Agreement for Chick-fil-A based on the City Council approval of Planning Case 21-011 on May 24, 2021: the City Council should identify findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. 3. Table: Motion to table the Development Agreement for Chick-fil-A based on the City Council approval of Planning Case 21-011 on May 24, 2021. Budget Impact NA Attachments A. Development Agreement 216111v1 (reserved for recording information) MASTER DEVELOPMENT CONTRACT and PLANNED UNIT DEVELOPMENT AGREEMENT (Developer Installed Improvements) CHICK-FIL-A (PC 2021-011) THIS MASTER DEVELOPMENT CONTRACT AND PLANNED UNIT DEVELOPMENT AGREEMENT (“Agreement”) is dated July 26, 2021, by and between the CITY OF ARDEN HILLS, a Minnesota municipal corporation (“City”), and CHICK-FIL-A, INC., an _____________ (the “Developer”). 1. REQUEST FOR APPROVAL. The Developer has asked the City to approve a Development Contract and Planned Unit Development for the construction of a fast-food restaurant (referred to in this Agreement as the “Development”). The Development is zoned B-3, Service Business Zoning District, and is guided as commercial. The land is approximately 66,853 square feet, or 1.535 acres in size, and is situated in the County of Ramsey, State of Minnesota, and is legally described as set forth on Exhibit A hereto (“Subject Property”). The Developer plans to demolish the existing building on the Subject Property and construct a 4,995 square foot fast food restaurant, Chick-fil-A, with dual drive-through 216111v1 lanes, with two canopies, totaling approximately 3,654 square feet covering the ordering and pick-up areas. The Chick-fil-A’s proposed location is on the west side of the site, with the store front facing Lexington Avenue, and will contain a 50-stall parking lot. 2. CONDITIONS OF APPROVAL. A. The City hereby approves the Development on condition that the Developer enter into this Agreement, furnish the security required by it, and record this document with the Ramsey County Registrar of Titles within ninety (90) days after the City Council approves the Development. B. The City hereby grants approval to the Development (identified as Plans A through L in paragraph 7 of this Agreement); as adopted on May 24, 2021 by Resolution #2021-029, and compliance with the terms and conditions of this Agreement and all other City requirements which are in effect. The specific conditions, requirements, and terms of approval are as set forth in City Resolution #2021-029, adopted by the Arden Hills City Council on the 24th day of May, 2021. 3. RIGHT TO PROCEED. Within the Development or the Subject Property, the Developer may not grade or otherwise disturb the earth, remove trees, construct sewer lines, water lines, streets, utilities, public or private improvements, or any buildings until all the following conditions have been satisfied: 1) this Agreement has been fully executed by both parties and filed with the City Clerk, 2) the necessary security has been received by the City, 3) the plat, if any, and this Agreement have been recorded with the Ramsey County Registrar of Title’s Office within sixty (60) days of City Council approval, and 4) the City’s Administrator has issued a letter that the Developer may proceed. If this Agreement is not recorded within sixty (60) days of City Council approval, the approval shall be considered void. 4. PHASED DEVELOPMENT. Not applicable. 5. PRELIMINARY PLAT STATUS. Not applicable. 6. CHANGES IN OFFICIAL CONTROLS. Not applicable. 216111v1 7. DEVELOPMENT PLANS. The Subject Property shall be developed in accordance with the following plans (“Plans”). The Plans shall not be attached to this Agreement. The Plans may be prepared, subject to City approval, after entering the Agreement, but before commencement of any work in the Development or on the Subject Property. The erosion control plan may also be approved by the Ramsey County Soil and Water Conservation District. If the Plans vary from the written terms of this Agreement, the approved plans shall control. The Plans are: Plan A – Site Demo (C-100), dated 12/02/2020 Plan B – Site Plan (C-200), dated 12/02/2020 Plan C – Grading Plan (C-300), dated 12/02/2020 Plan D – Erosion Control Plan (C-302), dated 12/02/2020 Plan E - Plumbing Site Plan (PS-100), dated 12/02/2020 Plan F- Tree Removal and Preservation Plan (L-100), dated 12/02/2020 Plan G – Landscape Plan (L-101, L-102, L-103), dated 12/02/2020 Plan H – Floor Plan (A-201), dated 02/19/2021 Plan I – Design Development (X-900), dated 02/19/2021 Plan J – Refuse Enclosure (A-103), dated 02/19/2021 Plan K- Photometric Plan (E-102), dated 03/22/2021 Plan L – Sign Plan (Sheets 1-21), dated 12/03/2020 8. IMPROVEMENTS. The Developer shall install and pay for the following as required to be built within the project as private improvements in accordance with the approved Plans: A. Parking Lots B. Concrete Curb and Gutter C. Parking Lot Lights D. Site Grading, Ponding, and Erosion Control E. Landscaping F. Setting of Iron Monuments, including Monuments described in the Wetland Overlay District G. Surveying and Staking H. Sidewalks and Trails 216111v1 I. Traffic Control Signs The improvements shall be installed in accordance with the City Code. The Developer will not use power equipment between the hours of 7 o’clock p.m. and 7 o’clock a.m. The Developer shall submit plans and specifications for permit which have been prepared by a competent registered professional engineer to the City for approval by the City Engineer which approval shall be provided on the condition that such submittals comply with the Plans and this Agreement. The Developer shall instruct its engineer to provide adequate field inspection personnel to assure an acceptable level of quality control. In addition, the City may, at the City's discretion and at the Developer's expense, have one or more City inspectors and a soil engineer inspect the work as the City may reasonably determine. The Developer, its contractors and subcontractors, shall follow all instructions received from the City's inspectors. The Developer's engineer shall provide for on-site project management. The Developer's engineer is responsible for design changes and contract administration between the Developer and the Developer's contractor. The Developer or its engineer shall schedule a pre-construction meeting at a mutually agreeable time at the City Council chambers with all parties concerned, including the City staff, to review the program for the construction work. Developer will install sidewalks just prior to the installation of the final lift of asphalt. 9. OWNERSHIP OF IMPROVEMENTS. Upon completion of the work and construction required by this Agreement, the improvements lying within public easements shall become City property without further notice or action. Upon completion of the public improvements, the City shall inspect the public improvements and notify Developer if any of the improvements do not conform to the requirements of this Agreement. Upon compliance with this Agreement with respect to public improvements, the City shall give formal notice of acceptance to Developer and thereafter Developer shall have no responsibility with respect to the maintenance of the public improvements, except during any warranty periods. 10. WARRANTY. The Developer warrants all public improvements required to be constructed by it pursuant to this Agreement for a period of twenty-four (24) months from the date of 216111v1 acceptance by the City against poor material and faulty workmanship. All trees and shrubs shall be warranted to be alive, of good quality, and disease free for twenty-four (24) months after planting. Any replacements shall be warranted for twenty-four (24) months from the time of planting. 11. IRON MONUMENTS. In accordance with Minnesota Statutes 505.021 and Arden Hills City Code Section 1140.01 the final placement of iron monuments for all lot corners must be completed before the applicable security is released. The Developer's surveyor shall also submit a written notice to the City certifying that the monuments have been installed. 12. PERMITS. The Developer shall obtain or require its contractors and subcontractors to obtain all necessary permits, including but not limited to the following to the extent required: • Ramsey County for County Road Access and Work in County Rights-of-Way • MnDot for State Highway Access • Minnesota Department of Health for Watermains • MPCA for Storm Water Issues, Sanitary Sewer and Hazardous Material Removal and Disposal • DNR for Dewatering • Rice Creek Watershed District Permit • City of Arden Hills Grading and Erosion Control Permit (Escrow will be determined at the time of application) • City of Arden Hills Right-of-Way Permit (Escrow will be determined at the time of application) • City of Arden Hills Water Connect Permit • City of Arden Hills Sewer Connect Permit • City of Arden Hills for Building Permits 13. DEWATERING. Due to the variable nature of groundwater levels and stormwater flows, it will be the Developer’s and the Developer’s contractors and subcontractors responsibility to satisfy themselves with regard to the elevation of groundwater in the area and the level of effort needed to perform dewatering and storm flow routing operations. All dewatering shall be in accordance with all applicable county, state, and federal rules and regulations. DNR regulations regarding appropriations permits shall also be strictly followed. 14. TIME OF PERFORMANCE. The Developer shall install all required public and private improvements. 216111v1 15. LICENSE. The Developer hereby grants the City, its agents, employees, officers and contractors a license to enter the Subject Property to perform all work and inspections deemed appropriate by the City in conjunction with the Development. 16. EROSION CONTROL. Prior to initiating site grading, the erosion control plan shall be implemented by the Developer and inspected and approved by the City. The City may impose additional erosion control requirements if reasonably required. All areas disturbed by the excavation and backfilling operations shall be reseeded within five (5) days after the completion of the work, weather permitting, or in an area that is inactive for more than ten (10) days unless authorized and approved by the City Engineer. Except as otherwise provided in the erosion control plan, seed shall be in accordance with the City's current seeding specification which may include certified oat seed to provide a temporary ground cover as rapidly as possible. All seeded areas shall be maintained as necessary for seed retention. The parties recognize that time is of the essence in controlling erosion. If the Developer does not comply with the erosion control plan and schedule or supplementary instructions received from the City, the City may take such action as it deems appropriate to control erosion. The City will endeavor to notify the Developer in advance of any proposed action, but failure of the City to do so will not affect the Developer's and City's rights or obligations hereunder. If the Developer does not reimburse the City for any cost the City incurred for such work within sixty(60) days, the City may draw down the letter of credit to pay any costs. No development, street or utility construction will be allowed and no building permits will be issued unless the Development is in full compliance with the approved erosion control plan. 17. GRADING PLAN. The Development shall be graded in accordance with the approved grading development and erosion control plan. The plan shall conform to City of Arden Hills specifications. Within thirty (30) days after completion of the grading the Developer shall provide the City with an "as constructed" grading plan certified by a registered land surveyor or engineer that all ponds, swales, and ditches for drainage have been constructed per approved plan. . 216111v1 18. CLEAN UP. The Developer shall clean dirt and debris from streets that has resulted from construction work by the Developer, subcontractors, their agents or assigns. Prior to any construction in the Development, the Developer shall identify in writing a responsible party and schedule for erosion control, street cleaning, and street sweeping. 19. CITY ENGINEERING ADMINISTRATION AND CONSTRUCTION OBSERVATION. Not Applicable 20. CLAIMS. In the event that the City receives claims from labor, material, or others that work required by this Agreement has been performed, the sums due them have not been paid, and the laborers, material, or others are seeking payment from the City, the Developer hereby authorizes the City to commence an Interpleader action pursuant to Rule 22, Minnesota Rules of Civil Procedure for the District Courts, to draw upon the letters of credit in an amount up to 125 percent of the claim(s) and deposit the funds in compliance with the Rule, and upon such deposit, the Developer shall release, discharge, and dismiss the City from any further proceedings as it pertains to the letters of credit deposited with the District Court, except that the Court shall retain jurisdiction to determine attorneys' fees pursuant to this Agreement. 21. SANITARY SEWER TRUNK CHARGE. The Development may be subject to a charge for Sanitary Sewer payable to the city prior issuance of a building permit. The sewer availability fee is determined based on the Metropolitan Council’s formula for calculating new sewer availability charge (SAC) units. The Developer shall apply to the Metropolitan Council for a SAC determination for the project. The Parties acknowledge that this agreement was prepared prior to receiving a SAC unit determination from the Metropolitan Council, and final charges will be adjusted in accordance with the adopted fee schedule for the City of Arden Hills and number of SAC units. 22. WATER TRUNK CHARGE. The Development may be subject to a charge for Water supply payable to the city prior issuance of a building permit. The water availability fee is 216111v1 determined based on the Metropolitan Council’s formula for calculating new sewer availability charge (SAC) units. The Developer shall apply to the Metropolitan Council for a SAC determination for the project. The Parties acknowledge that this agreement was prepared prior to receiving a SAC unit determination from the Metropolitan Council, and final charges will be adjusted in accordance with the adopted fee schedule for the City of Arden Hills and number of SAC units. 23. STORM SEWER CHARGE. The Development is subject to charges for Storm Water review, approval and inspections by Rice Creek Watershed and Ramsey County Conservation District. 24. TRAFFIC CONTROL SIGNS, STREET LIGHT AND STREET MAINTENANCE COSTS. Not applicable. 25. PARK DEDICATION. Not applicable. 26. LANDSCAPING. See requirements in Report of Planning Case #21-011 (City Council Agenda Item -10A – which is a Memorandum from Jane Kansier, AICP, Bolton & Menk) dated May 24, 2021. A landscape financial security in the amount of 125% of the estimated cost of the landscaping shall be submitted. 27. TREE PRESERVATION. Not applicable. 28. SPECIAL PROVISIONS. The following special provisions shall apply to the development: A. Implementation of the recommendations listed in Resolution #2021-029, approved and adopted by the City Council on May 24, 2021. B. Implementation of the recommendations listed in Resolution #2021-029 Approving a Conditional Use Permit for the Subject Property, approved and adopted by the City Council on May 24, 2021. 216111v1 C. Implementation if all recommendations listed under paragraph 2. Conditional Use Permit, and the conditions listed under Master Planned Unit Development and Final Planned Unit Development paragraph in City Council Agenda Item -10A – which is a Memorandum dated May 24, 2021 from Jane Kansier, AICP, Bolton & Menk. D. The Developer shall pay the cost for the preparation of record construction drawings and City base map upgrading by the City Engineer as part of the Administrative / Engineering Fee. E. The Developer must obtain a sign permit from the City prior to installation of any signs for the development. 29. SUMMARY OF SECURITY REQUIREMENTS. To guarantee compliance with the terms of this Agreement, payment of the costs of all improvements, and construction of all public and private improvements, the Developer shall furnish the City with a letter of credit, in the form attached hereto, from a bank (“security”) for $109,957.50. The amount of the security includes all of the security requirements set forth in the preceding sections of this Agreement, and was calculated as follows: CONSTRUCTION COSTS: Right-of-Way $15,000.00 Erosion Control/Grading Certification $7,350.00 OTHER COSTS: Landscaping $65,616.00 TOTAL SECURITIES: $87,966.00 GRAND TOTAL SECURITIES (125%) $109,957.50 This breakdown is for historical reference; it is not a restriction on the use of the security. The bank shall be subject to the approval of the City Administrator. The irrevocable letter of credit or other security deemed acceptable to the City is referred to throughout this Agreement as the “Security”. The Security shall be in 216111v1 the form attached hereto as Exhibit C, form a bank approved by the City. The bank shall be authorized to do business in the State of Minnesota. The Security shall extend through completion and acceptance (including the expected warranty period) by the City of the Development Work. The Security shall be for a term ending November 30, 2023. Individual security instruments may be for shorter terms provided they are replaced at least thirty (30) days prior to their expiration. The City may draw down the security, upon five (5) business days prior written notice to Developer, for any violation of the terms of this Agreement. Amounts drawn shall not exceed the amounts necessary to cure to the default. If the Security is drawn down, the proceeds shall be used to cure the default. Upon receipt of proof satisfactory to the City that work has been completed and financial obligations to the City have been satisfied in accordance with approved plans, the security shall be reduced from time to time by ninety percent (90%) of the financial obligations that have been satisfied. Ten percent (10%) of the amounts certified by the Developer's engineer shall be retained as security until all improvements have been completed and all financial obligations to the City satisfied. The City standard specifications for utilities and street construction outline procedures for security reductions. 30. SUMMARY OF CASH REQUIREMENTS. The following is a summary of the cash requirements under this Agreement which must be furnished to the City at the time of final Development approval and execution of this Agreement by the City: Engineering, City Administration Legal Expenses escrow $1,500.00 Administration $2,500.00 Total Cash Requirements $4,000.00 The City is implementing a pass through billing process. The $4,000.00 escrow will be held and all bills will be forwarded for immediate payment. If payments are not made in a timely fashion, the project will stop until payments are made. If said fees are less than estimated, the City shall reimburse the Developer within thirty (30) days of receipt of final invoices. 216111v1 31. RESPONSIBILITY FOR COSTS. A. Except as otherwise specified herein, the Developer shall pay all costs incurred by it or the City in conjunction with the Development, including but not limited to Soil and Water Conservation District charges, legal, planning, engineering and inspection expenses incurred in connection with approval and acceptance of the Development, the preparation of this Agreement, review of construction plans and documents, and all costs and expenses incurred by the City in monitoring and inspecting the Development. B. The Developer shall reimburse the City for reasonable costs incurred in the enforcement of this Agreement, including engineering and attorneys' fees. C. The Developer shall pay, or cause to be paid when due, and in any event before any penalty is attached, all special assessments referred to in this Agreement. This is an obligation of the Developer and shall continue in full force and effect even if the Developer sells the entire Subject Property. D. The Developer shall pay in full all bills submitted to it by the City for obligations incurred under this Agreement within sixty (60) days after receipt. If the bills are not paid on time, the City may halt the development and construction of the Subject Property until the bills are paid in full. Bills not paid within sixty (60) days shall accrue interest at the rate of eighteen percent (8%) per year. E. In addition to the charges herein and special assessments referred to herein, other charges as required by City ordinance may be imposed such as, but not limited to, sewer access charges ("SAC"), water access charges, and building permit fees. 32. DEVELOPER’S DEFAULT. In the event of default by the Developer as to any of the work to be performed by it hereunder, the City may, at its option, perform the work and the Developer shall promptly reimburse the City for any expense incurred by the City, provided the Developer, except in an emergency as determined by the City, is first given notice of the work in default, not less than forty-eight (48) hours in advance. This Agreement is a license for the City to act, and it shall not be necessary for the City to seek a Court order for permission to enter the land. When the City does any such work, the City may, in addition to its other remedies, assess the cost in whole or in part. 216111v1 33. MISCELLANEOUS. A. The Developer represents to the City that the Development complies with all city, county, state, and federal laws and regulations, including but not limited to, subdivision ordinances, zoning ordinances, and environmental regulations. If the City determines that the Development does not comply, the City may, at its option, refuse to allow construction or development work on the Subject Property until the Developer does comply. Upon the City’s demand, the Developer shall cease work until there is compliance. B. This Agreement shall run with the land and may be recorded against the title to the Subject Property. The Developer covenants with the City, its successors and assigns, that the Developer is well seized in fee title of the property being final platted and/or has obtained consents to this Agreement, in the form attached hereto, from all parties who have an interest in the Subject Property; and that the Developer will indemnify and hold the City harmless for any breach of the foregoing covenants. Any transfer of an ownership interest in the Subject Property is an assignment of the rights and obligations herein to the subsequent owner. C. Third parties shall have no recourse against the City or Developer under this Agreement. D. If any portion, section, subsection, sentence, clause, paragraph, or phrase of this Agreement is for any reason held invalid, such decision shall not affect the validity of the remaining portion of this Agreement. E. The action or inaction of the City shall not constitute a waiver or amendment to the provisions of this Agreement. To be binding, amendments or waivers shall be in writing, signed by the parties and approved by written resolution of the City Council. The City's failure to promptly take legal action to enforce this Agreement shall not be a waiver or release. F. Developer will hold the City and its officers, agents, and employees harmless from claims made by third parties, including but not limited to other property owners, tenants, 216111v1 contractors, subcontractors, and materialmen, for damages sustained, costs incurred, or injuries resulting from approval of this Planned Unit Development and the development of the Subject Property unless such claims are caused by the City’s negligent, reckless or willful misconduct. The Developer will indemnify the City and its officers, agents, and employees for all costs, damages, or expenses, including reasonable engineering and attorney's fees, which the City may pay or incur in consequence of such claims, except if caused by City negligence, reckless or willful misconduct. G. In addition to all legal or equitable remedies, breach of any material term of this Agreement by the Developer shall be grounds for denial of building permits and Certificates of Occupancy. H. Each right, power or remedy herein conferred upon the City is cumulative and in addition to every other right, power or remedy, express or implied, now or hereafter arising, available to City, at law or in equity, or under any other agreement, and each and every right, power and remedy herein set forth or otherwise so existing may be exercised from time to time as often and in such order as may be deemed expedient by the City and shall not be a waiver of the right to exercise at any time thereafter any other right, power or remedy. I. Developer shall take out and maintain or cause to be taken out and maintained until six (6) months after the City has accepted the public improvements, commercial general liability and property damage insurance covering personal injury, including death, and claims for property damage which may arise out of Developer's work or the work of its contractors or by one directly or indirectly employed by any of them. The insurance may be provided by a single policy or multiple policies including excess of or umbrella policies and shall have limits for bodily injury and death not less than $1,000,000 for one person and $2,000,000 for each occurrence; limits for property damage shall be not less than $1,000,000 for each occurrence; or a combination single limit policy of $2,000,000 or more. The City shall be named as an additional insured on the policies, and the Developer shall file with the City a certificate evidencing 216111v1 coverage prior to the City signing this Agreement or issuing any permits. The certificate shall provide that the City must be given advance written notice of the cancellation of the insurance. J. If building permits are issued prior to the acceptance of public improvements, the Developer assumes all liability and costs resulting in delays in completion of public improvements and damage to public improvements caused by the, Developer, its contractors, subcontractors, material men, employees, agents, or third parties. K. Each right, power or remedy herein conferred upon the City is cumulative and in addition to every other right, power or remedy, express or implied, now or hereafter arising, available to City, at law or in equity, or under any other agreement, and each and every right, power and remedy herein set forth or otherwise so existing may be exercised from time to time as often and in such order as may be deemed expedient by the City and shall not be a waiver of the right to exercise at any time thereafter any other right, power or remedy. L. The Developer will pay in full all invoices submitted to it by the City within sixty (60) days after receipt which reasonably evidence those costs incurred in the drafting, enforcement and supervision of this Agreement, including reasonable engineering, planning, and attorney's fees. If the invoices are not paid on time, the City may halt all development work until the invoices are paid in full. Invoices not paid within sixty (60) days shall be subject to an eight percent (8%) per annum interest charge. M Not applicable. N Retaining walls that require a building permit shall be constructed in accordance with plans and specifications prepared by a structural or geotechnical engineer licensed by the State of Minnesota. Following construction, a certification signed by the design engineer shall be filed with the City Engineer evidencing that the retaining wall was constructed in accordance with the approved plans and specifications. All retaining walls the development plans, or special conditions referred to in this Agreement 216111v1 required to be constructed shall be constructed before any Certificate of Occupancy is issued for the Subject Property on which a retaining wall is required to be built. 34. SUCCESSORS AND ASSIGNS. The Developer may not assign this Agreement without the written permission of the City Council. This Agreement shall be binding upon and inure to the benefit of the parties and their respected successors and assigns, including without limitation, any and all future and present owners, tenants, occupants, licensee, mortgagee and any other parties with any interest in the Subject Property. 35. COUNTERPARTS. This Agreement may be executed in any number of counterparts, each of which shall be an original, but all of which together shall constitute one instrument. 36. NOTICES. Required notices to the Developer shall be in writing, and shall be either hand delivered to the Developer, its employees or agents, or mailed to the Developer by certified mail at the following address: Chick-fil-A Attn: Real Estate Department 5200 Buffington Road Atlanta, GA 30349-2998 Notices to the City shall be in writing and shall be either hand delivered to the City Administrator, or mailed to the City by certified mail in care of the City Administrator at the following address: City of Arden Hills 1245 West Highway 96 Arden Hills, Minnesota 55112 [Signatures on the following pages.] 216111v1 Signature page to Development Contract and PUD Agreement [Chick-fil-A] CITY OF ARDEN HILLS By: _____________________________________ David Grant, Mayor (SEAL) By: _____________________________________ Dave Perrault, City Administrator STATE OF MINNESOTA ) ( ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this ________ day of __________________, 2021, by David Grant and by Dave Perrault, the Mayor and City Administrator of the City of Arden Hills, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. ______________________________________________ Notary Public 216111v1 DEVELOPER: CHICK-FIL-A INC. By:______________________________________ _______________________________ [name] Its ___________________________ [title] STATE OF GEORGIA) ( ss. COUNTY OF ___________ ) The foregoing instrument was acknowledged before me this _____ day of __________________, 2021, by __________________________________ the __________________________ of Chick-fil-A, Inc. a Georgia corporation, on behalf of the entity. ______________________________________________ Notary Public DRAFTED BY: CAMPBELL, KNUTSON Professional Association Grand Oak Office Center I 860 Blue Gentian Road, Suite 290 Eagan, Minnesota 55121 Telephone: (651) 452-5000 JJJ 216111v1 FEE OWNER CONSENT TO MASTER DEVELOPMENT CONTRACT AND PLANNED UNIT DEVELOPMENT AGREEMENT THE ROGER J. REILING REVOCABLE TRUST DATED NOVEMBER 9, 2012 AGREEMENT, fee owners of all or part of the Subject Property, the development of which is governed by the foregoing Development Contract, affirms and consents to the provisions thereof and agrees to be bound by the provisions as the same may apply to that portion of the subject property owned by it. Dated this _____ day of _________________, 2021___. ROGER J. REILING REVOCABLE TRUST AGREEMENT By: _____________________________________ Roger J. Reiling, Trustee STATE OF MINNESOTA ) ( ss. COUNTY OF ____________ ) The foregoing instrument was acknowledged before me this _____ day of _____________, 2021, by The Roger J. Reiling, Revocable Trust Dated November 9, 2012 the Trustee of the Roger J. Reiling Revocable Trust Dated November 9, 2012, on behalf of the Trust. ________________________________________ Notary Public DRAFTED BY: CAMPBELL, KNUTSON Professional Association Grand Oak Office Center I 860 Blue Gentian Road, Suite 290 Eagan, Minnesota 55121 Telephone: (651) 452-5000 JJJ 216111v1 MORTGAGE HOLDER CONSENT TO MASTER DEVELOPMENT CONTRACT AND PLANNED UNIT DEVELOPMENT AGREEMENT _______________________________________________________, which holds a mortgage on the subject property, the development of which is governed by the foregoing Development Contract, which mortgage is dated ___________ and recorded _____________ with the Ramsey County Recorder/Registrar as document number __________, agrees that the Development Contract shall remain in full force and effect even if it forecloses on its mortgage. Dated this _____ day of ____________, 2021. ______________________________________ ______________________________________ STATE OF MINNESOTA ) ( ss. COUNTY OF ___________ ) The foregoing instrument was acknowledged before me this _____ day of ___________, 2_____, by ______________________________________________________. ________________________________________ Notary Public DRAFTED BY: CAMPBELL, KNUTSON Professional Association Grand Oak Office Center I 860 Blue Gentian Road, Suite 290 Eagan, Minnesota 55121 Telephone: (651) 452-5000 JJJ 216111v1 EXHIBIT “A” TO MASTER DEVELOPMENT CONTRACT AND PLANNED UNIT DEVELOPMENT AGREEMENT Legal Description The East 290 feet of the South 600 feet of the Northeast Quarter, Section 27, Township 30, Range 23 West, according to the recorded plat thereof, Ramsey County, Minnesota. 216111v1 EXHIBIT “B” TO RESOLUTION NO. 2021-029 CONDITIONAL USE PERMIT APPROVAL PLANNING CASE 21-011 WITH CONDITIONS 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to the plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. The Conditional Use Permit and Planned Unit Development approvals shall expire one year from the date of City Council approval unless a building permit has been requested or a time extension has been granted by the City Council. 3. Prior to the issuance of building permits, the Applicant shall enter into a Planned Unit Development Agreement. 4. All areas of the site, where practical, shall be sodded or seeded and maintained. The property owner shall mow and maintain all site boulevards to the curb line of the public streets. 5. All light poles, including base, shall be a maximum of 25 feet in height and shall be shoebox style, downward directed, with high -pressure sodium lamps or LED and flush lenses. Other than wash or architectural lighting, attached security lighting shall be shoebox style, downward directed with flush lenses. If complaints are received the lighting adjacent to residential uses shall utilize house shields as directed by the City. In addition, any lighting under canopies (building entries) shall be recessed and use a flush lens. 6. The Applicant shall be financially responsible for all applicable water and sanitary charges. Rates applied shall be those in effect at the time of Final Plat approval and shall be memorialized in the Development Agreement. 7. A right-of-way permit shall be required for work performed within the City right-of- way. 8. No exterior storage shall be permitted. 9. Prior to the issuance of a land disturbance permit, the Applicant shall submit an operation and maintenance plan for the long-term care of all on-site and off-site stormwater, sanitary sewer, and water main to the City for review and approval. The Applicant will be responsible to carry out these operation and maintenance activities and to submit the appropriate documentation to the City as specified. 10. Any future trash enclosures shall utilize wooden gates and be constructed on three sides using the same materials and patterns used on the building. Locations shall be approved by the Planning Department. 11. Prior to the issuance of a building permit, a landscape financial security in the amount of 125% of the estimated cost of the landscaping shall be submitted. Landscape financial security is held for two full growing seasons. 12. Before construction, grading, or land clearing begins, trees or tree areas that are to be preserved shall be visibly marked and city-approved tree protection fencing or other method shall be installed and maintained at the critical root zones of the trees to be protected. The location of the fencing shall be in conformance with the approved tree preservation plan and approved by staff in writing. 13. All rooftop or ground mounted mechanical equipment shall be hidden from view with the same materials used on the building in accordance with City Code requirements. 216111v1 14. All fencing and retaining wall materials shall be complementary to the building materials and shall be approved in writing by the Planning Division prior to issuance of a building permit. Retaining walls greater than four (4) feet in height shall be engineered and detailed calculations shall be submitted to the City. 15. Prior to City Council, the Applicant shall submit a materials board to be approved in writing by staff. 16. A Grading and Erosion permit shall be obtained from the city's Engineering Division prior to commencing any grading, land disturbance or utility activities. The Developer shall be responsible for obtaining any permits necessary from other agencies, including but not limited to, MPCA, Rice Creek Watershed District, and Ramsey County, MNDOT prior to the start of any site activities. 17. The Applicant shall be responsible for protecting the proposed on -site storm sewer infrastructure and components and any existing storm sewer from exposure to any and all stormwater runoff, sediments and debris during all construction activities. Temporary stormwater facilities shall be installed to protect the quality aspect of the proposed and existing stormwater facilities prior to and during construction activities. Maintenance of any and all temporary stormwater facilities shall be the responsibility of the Applicant. 18. Prior to the issuance Grading and Erosion permit, the Engineering Department shall review and approve final grading and utility plans in writing. 19. Noise screening consisting of suppleme ntal trees and vegetation plantings along west property line screening order and pick up stations must be approved by City staff. 20. All deliveries and trash collection are subject to applicable Arden Hills city ordinances which prohibit overnight deliveries. 21. Water connection will be a wet tap and there will be no service disruptions to adjacent businesses. 22. The west or outer lane of the drive through shall be closed before 8:00 AM and after 9:00PM. 23. The landscaping on the hotel property along the west side of t he property shall be maintained by Chick-fil-A. 24. The canopy lights over each drive-through lane shall be on separate switches. 25. The westernmost lights on the canopy on the west side of the building shall be switched off at 9:00 PM. 26. The City Engineer must verify the location of the stop sign at Red Fox Road. 216111v1 IRREVOCABLE LETTER OF CREDIT No. ___________________ Date: _________________ TO: City of Arden Hills Dear Sir or Madam: We hereby issue, for the account of (Name of Developer) and in your favor, our Irrevocable Letter of Credit in the amount of $____________, available to you by your draft drawn on sight on the undersigned bank. The draft must: a) Bear the clause, "Drawn under Letter of Credit No. ________, dated _____________, 2______, of (Name of Bank) "; b) Be accompanied by an affidavit signed by the Mayor or City Administrator of the City of Arden Hills certifying that ________________________________ is in default of the Development Contract with the City of Arden Hills and that five (5) business days prior written notice has been given by the City to the Developer with respect to the existence of such default, and such default has not been cured. c) Be presented for payment at (Address of Bank) , on or before 4:00 p.m. on November 30, 2______. This Letter of Credit shall automatically renew for successive one-year terms unless, at least forty-five (45) days prior to the next annual renewal date (which shall be November 30 of each year), the Bank delivers written notice to the Arden Hills City Administrator that it intends to modify the terms of, or cancel, this Letter of Credit. Written notice is effective if sent by certified mail, postage prepaid, and deposited in the U.S. Mail, at least forty-five (45) days prior to the next annual renewal date addressed as follows: Arden Hills City Administrator, 1245 Highway 96, Arden Hills, MN 55112, and is actually received by the City Administrator at least thirty (30) days prior to the renewal date. This Letter of Credit sets forth in full our understanding which shall not in any way be modified, amended, amplified, or limited by reference to any document, instrument, or agreement, whether or not referred to herein. This Letter of Credit is not assignable. This is not a Notation Letter of Credit. More than one draw may be made under this Letter of Credit. This Letter of Credit shall be governed by the most recent revision of the Uniform Customs and Practice for Documentary Credits, International Chamber of Commerce Publication No. 600. We hereby agree that a draft drawn under and in compliance with this Letter of Credit shall be duly honored upon presentation. BY: ____________________________________ Its ______________________________ 216111v1 CERTIFICATE OF INSURANCE LIABILITY & WORKERS' COMPENSATION This certificate is issued as a matter of information only and confers no rights upon the certificate holder. This certificate does not amend, extend or alter the coverage afforded by the policies listed below. PROJECT: ___________________________________________ CERTIFICATE HOLDER & ADDITIONAL INSURED: City of Arden Hills ADDRESS: ARCH/ENGR:__________________________________________ INSURED:______________________________________ ADDRESS:___________________________________ ___________________________________ AGENT:________________________________________ ADDRESS:___________________________________ ___________________________________ WORKERS' COMPENSATION COVERAGE POLICY #______________________ EFFECTIVE DATE____/____/____ EXPIRATION DATE____/____/____ INSURANCE COMPANY:________________________________________ COVERAGE-Workers' Compensation, Statutory. Employers' Liability Limit $__________Each Accident $___________Disease Policy Limit $___________ Disease Employee Limit ($500,000 Policy limit applies to both accident and disease) GENERAL LIABILITY POLICY #______________________EFFECTIVE DATE____/____/____ EXPIRATION DATE____/____/____ INSURANCE COMPANY:________________________________________________ ( )Claims Made ( )Occurrence ( )Owner's & Contractors Protective ( ) Other LIMITS: General Aggregate Limit (Other Than Products-Completed Operations) $ ______________________ Products-Completed Operations Aggregate Limit $ ______________________ Personal & Advertising Injury Limit $ ______________________ Each Occurrence $ ______________________ 216111v1 COVERAGE PROVIDED Operations of Contractor: Yes____ No____ Government Immunity is Waived Yes____ No____ Operations of Sub-Contractor (Contingent): Yes____ No____ Property Damage Liability Includes Does Personal Injury Include Damage Due to Blasting Yes____ No____ Claims Related to Employment: Yes____ No____ Damage Due to Collapse Yes____ No____ Completed Operations/Products: Yes____ No____ Damage To Underground Facilities Yes____ No____ Contractual Liability (Broad Form): Yes____ No____ Broad Form Property Damage Yes____ No____ EXCEPTIONS: AUTOMOBILE LIABILITY POLICY #________________________ EFFECTIVE DATE: ___/___/___ EXPIRATION DATE: ___/___/___ INSURANCE COMPANY: _______________________________________ ( )Any Auto ( )All Owned Autos ( )Scheduled Autos ( )Hired Autos ( )Non-Owned Autos LIMITS: Bodily Injury $_________ Each Person / $________ Each Occurrence OR Combined Single Limit $__________ Property Damage $_____________ Each Occurrence UMBRELLA EXCESS LIABILITY POLICY #_____________________ EFFECTIVE DATE:____/____/____ EXPIRATION DATE:____/____/____ INSURANCE COMPANY_________________________________________ LIMITS: Single Limit Bodily Injury and Property Damage $_______________Each Occurrence $__________________Aggregate COVERAGE PROVIDED: Applies in excess of the coverages listed above for Employers' Liability, General Liability, and Automobile Liability: Yes_____ No_____ Are any deductibles applicable to bodily injury or property damage on any of the above coverages? Yes_____ No_____ If So, List Amount $________________ AGENT CARRIES ERRORS AND OMISSIONS INSURANCE: Yes_____No_____ Should any of the above described policies be cancelled before the expiration date thereof, the issuing company will mail 30 days notice to the parties to whom this certificate is issued. Dated at: ________________________ On: _______________________ By: ____________________________ MN License #________ Authorized Insurance Representative Page 1 of 2 CONSENT ITEM – 6F MEMORANDUM DATE: July 26, 2021 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Jessica Jagoe, Senior Planner SUBJECT: Findings of Fact and Decision Regarding Application of Kye Samuelson for a Variance at Property 3493 Siems Court (Planning Case 20-017) Budgeted Amount: Actual Amount: Funding Source: $ $ Council Should Consider Motions to approve, table, or deny the following: • Motion to adopt Resolution 2021-041 for the Findings of Fact and Decision Regarding Application of Kye Samuelson for a Variance at Property 3493 Siems Court in Planning Case 20-017. All items need a simple majority for action unless otherwise noted. Background On July 12, 2021, the City Council considered the application of Kye Samuelson for a Variance to the Shoreland Regulations to increase the maximum height allowed for an accessory structure within the required structure setback from the OHWL from 8’ to 9’ 5” in height at 3493 Siems Court (Planning Case 20-017). The application for the proposed Variance was denied by a 4-1 vote. The City Council directed the City Attorney to prepare formal findings for review and approval by the Council at its next regular meeting. The City Attorney has completed the Findings of Fact and Decision document, which is included in Attachment B. Page 2 of 2 Discussion N/A Budget Impact N/A Attachments A. Resolution 2021-041 B. Findings of Fact and Decision CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2021-041 RESOLUTION DENYING A VARIANCE FOR THE SUBJECT PROPERTY 3493 SIEMS COURT WHEREAS, City Staff received a land use application for a variance request to the Shoreland Regulations to increase the maximum height allowed for an accessory structure within the required structure setback from the OHWL from 8’ to 9’ 5” in height at 3493 Siems Court (“Subject Property”); WHEREAS, a variance may be granted when it is in harmony with the general purposes and intent of the zoning ordinance if enforcement of a provision in the ordinance would cause the landowner practical difficulties; WHEREAS, the City Council directed Staff to prepare a Land Use Application Public Policy Notification to notify all property owners within 500 feet of Subject Property when a request for the Planning Commission is to occur related to a land use application that does not require a public hearing; WHEREAS, the City’s obligation has been met where the Arden Hills Planning Commission duly held a hearing on December 20, 2020. All persons present at said meeting were given an opportunity to be heard and present written statements; WHEREAS the Planning Commission considered the recommendation of the City Staff that this request be approved and, as such voted 4-3 in favor of the request; WHEREAS the City Council considered the recommendation of the Planning Commission on July 12th, 2021 and determined that the variance request was not justified by the findings of fact provided; NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF ARDEN HILLS: Hereby adopts Resolution 2021-041 denying Planning Case 20-017 for a variance request at the Subject Property 3493 Siems Court to the Shoreland Regulations to increase the maximum height allowed for an accessory structure within the required structure setback from the OHWL from 8’ to 9’ 5” in height. . BE IT FURTHER RESOLVED that City Council denies Planning Case 20-017 for a variance request at the Subject Property 3493 Siems Court, based on the findings of fact and the submitted plans in the July 12, 2021 Report to the City Council: 1. The Subject Property at 3493 Siems Court is located in the R-1 Single Family Residential District, and is guided as Low Density Residential on the land use plan. The Subject Property is located within a Shoreland Management District which impacts the rear setback of the property. Lake Johanna is classified as a General Development Lake and requires fifty (50’) foot setbacks from the Ordinary High Water level (OHWL). The proposed structure would be 25.2 feet from the OHWL setback just outside the Shore Impact Zone on top of where an existing landing structure is located. 2. The Subject Property has a steep downward slope in the rear yard that prevents the Applicant from building much on the site. 3. The Subject Property meets the minimum lot size, wide and length requirements for the R-1 District. 4. The City received the Applicant’s Application for a Variance on September 25, 2020 requesting a variance to construct an accessory storage structure near the shoreline of the Subject Property with a height of nine (9’) feet six (6”) inches. 5. On December 9, 2020 the Planning Commission reviewed and discussed the Application, voting 4-3 to approve the planning case. 6. On January 11, 2021, the City Council voted to table this planning case to allow the Council to review the existing accessory structure size standards for the Shoreland District. 7. The Applicant signed a 6-month Extension Form requiring City Council action on the variance request to by July 12, 2021. 8. On June 28, 2021, the Council approved #2021-004 amending the requirements for accessory structures in the Shoreland District. The amendment increased the maximum size of an accessory structure to 100 square feet and applied screening and design standards. The amendment did not increase the maximum allowable height for accessory structures in the Shoreland District. 9. The proposed structure exceeds the maximum allowable height at 9’ 6” tall and exceeds the area dimension of 93.5 square feet; otherwise the proposed structure conforms to all other requirements and standards of the R-1 District. 10. The Planning Commission recommended approval on a 4-3 vote, even though conditions of approval to reduce the visual impact of the structure were included as conditions. 11. The City Council discussion of the height variance highlighted the Council’s recent review, modification (size limit increased) and/or reaffirmation of the dimensional limits (height limits not increased) for shoreland district accessory structures. 12. Council concerns regarding the visual effect on shoreland areas from the lake and from abutting or neighboring properties for the requested height variance were not adequately addressed by building reorientation or landscaping/buffering conditions. 13. In light of the recent revisions to increase the size limit but to maintain the height limit, the Councilmembers concluded that a reasonable use of the property exists under the revised dimensional standards, that allowing a height variance would not be consistent with the purpose and intent of the ordinance, or that practical difficulties have been demonstrated warranting a departure or variance from the recently revised standards. . PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 26th DAY OF JULY, 2021. Mayor____________________________ Attest: ______________________________ City Clerk To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. 216606v1 CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA IN RE: APPLICATION OF KYE AND JULIA SAMUELSON FOR A VARIANCE FOR PROPERTY AT 3493 SIEMS COURT, ARDEN HILLS, MINNESOTA (PLANNING CASE 20-017) FINDINGS OF FACT AND DECISION The City received from Kye and Julia Samuelson (“Applicants”) an Application for a Variance in September 25, 2020. On October 7, 2020, the Arden Hills Planning Commission met to consider the Applicants’ Application to construct a 120 square foot accessory storage structure near the shoreline of 3493 Siems Court, Arden Hills, Minnesota (“Subject Property”) which would encroach eighteen (18”) inches into the Shore Impact Zone of Lake Johanna. The proposed structure would be used for the storage of modern day recreational water equipment with a height of ten (10’) feet six (6”) inches which exceeded the height limitation of eight (8’) feet. The planning Commission voted to table the request to allow the Applicant to submit revised plans that would better conform to the provisions of the Shoreland Ordinance. The Applicant took the Planning Commission’s comments under consideration and on November 18, 2020 submitted revised plans for a smaller structure that would not encroach into the Shore Impact Zone, but still needed a variance due to the proposed structure’s height that exceeded ordinance standards. On November 30, 2020 City staff received a completed Application. A public meeting notice was mailed to property owners within 500 feet of the Subject Property and was published in the Pioneer Press. The Planning Commission duly held a hearing on December 9, 2020 and all persons present at said meeting were given an opportunity to be heard and present written statements. The City Council subsequently reviewed this request at its January 11, 2021 meeting. The City Council voted unanimously to table this planning case to allow them to review and consider revisions to the existing accessory structure size standards for the Shoreland District. The Applicant signed a 6-month Extension Form (Attachment B), requiring the City Council to take action on the variance request by July 12, 2021. On June 28, 2021, the City Council approved Ordinance #2021-004 amending the requirements for accessory structures in the Shoreland District. The amendment increased the 216606v1 maximum size of an accessory structure to 100 square feet and applied screening and design standards. The amendment did not increase the maximum allowable height of accessory structures in the Shoreland District. On July 12, 2021, the City Council considered the following information on the variance application: the application and materials submitted by the Applicant; materials and reports provided by City Staff; information from the Public Hearing and Planning Commission meetings on the application including its report and recommendation; written comments and testimony from all interested persons; and based upon its knowledge of the Subject Property, the neighborhood and the community, now makes the following: FINDINGS OF FACT 1. The Subject Property at 3493 Siems Court is located in the R-1 Single Family Residential District, and is guided as Low Density Residential on the land use plan. The Subject Property is located within a Shoreland Management District which impacts the rear setback of the property. Lake Johanna is classified as a General Development Lake and requires fifty (50’) foot setbacks from the Ordinary High Water level (OHWL). The proposed structure would be 25.2 feet from the OHWL setback just outside the Shore Impact Zone on top of where an existing landing structure is located. 2. The Subject Property has a steep downward slope in the rear yard that prevents the Applicant from building much on the site. 3. The Subject Property meets the minimum lot size, wide and length requirements for the R-1 District. 4. The City received the Applicant’s Application for a Variance on September 25, 2020 requesting a variance to construct an accessory storage structure near the shoreline of the Subject Property with a height of nine (9’) feet six (6”) inches. 5. On December 9, 2020 the Planning Commission reviewed and discussed the Application, voting 4-3 to approve the planning case. 6. On January 11, 2021, the City Council voted to table this planning case to allow the Council to review the existing accessory structure size standards for the Shoreland District. 7. The Applicant signed a 6-month Extension Form requiring City Council action on the variance request to by July 12, 2021. 8. On June 28, 2021, the Council approved #2021-004 amending the requirements for accessory structures in the Shoreland District. The amendment increased the maximum size of an accessory structure to 100 square feet and applied screening and design standards. The amendment did not increase the maximum allowable height for accessory structures in the Shoreland District. 9. The proposed structure exceeds the maximum allowable height at 9’ 6” tall and exceeds the area dimension of 93.5 square feet; otherwise the proposed structure conforms to all other requirements and standards of the R-1 District. 10. The Planning Commission recommended approval on a 4-3 vote, even though conditions of approval to reduce the visual impact of the structure were included as conditions. 216606v1 11. The City Council discussion of the height variance highlighted the Council’s recent review, modification (size limit increased) and/or reaffirmation of the dimensional limits (height limits not increased) for shoreland district accessory structures. 12. Council concerns regarding the visual effect on shoreland areas from the lake and from abutting or neighboring properties for the requested height variance were not adequately addressed by building reorientation or landscaping/buffering conditions. 13. In light of the recent revisions to increase the size limit but to maintain the height limit, the Councilmembers concluded that a reasonable use of the property exists under the revised dimensional standards, that allowing a height variance would not be consistent with the purpose and intent of the ordinance, or that practical difficulties have been demonstrated warranting a departure or variance from the recently revised standards. DECISION Based upon these Findings of Fact and the Council’s knowledge of the Subject Property, the neighborhood and the community, the application for the proposed Variance, the City Council hereby denies Applicant’s Variance request. ADOPTED by the Arden Hills City Council this _____ day of ___________, 2021. CITY OF ARDEN HILLS By: _______________________________ David Grant, Its Mayor ATTEST: ____________________________________ Julie Hanson, Its City Clerk Page 1 of 2 CONSENT ITEM – 6G MEMORANDUM DATE: July 26, 2021 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Jessica Jagoe, Senior Planner SUBJECT: Planning Case #21-014 – JAB Real Estate, LLC (Lifelong Wealth Advisors) Development Agreement Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • Development Agreement for JAB Real Estate, LLC (Lifelong Wealth Advisors) based on the City Council approval of Planning Case 21-014 on June 28, 2021. This items requires a simple majority. Background On June 28, 2021, the City Council approved a Master Planned Unit Development for Lifelong Wealth Advisors at 1150 County Road E. The project was approved with 16 conditions. The property owner is Arden Plaza, LLC, managed by Wellington Management. Lifelong Wealth Advisors will be constructing a single story 5,600 square foot building with associated parking lot. This project requires a Development Agreement between the City and the Developer before the development permits can be issued. The City Attorney has prepared the Agreement and the document has been reviewed and approved by the Applicant and staff (Attachment A). Options and Motion Language Staff has provided the following motion language for this case. Page 2 of 2 1. Approval: Motion to approve the Development Agreement for JAB Real Estate, LLC (Lifelong Wealth Advisors) based on the City Council approval of Planning Case 21-014 on June 28, 2021. 2. Denial: Motion to deny the Development Agreement for JAB Real Estate, LLC (Lifelong Wealth Advisors) based on the City Council approval of Planning Case 21-014 on June 28, 2021: the City Council should identify findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. 3. Table: Motion to table the Development Agreement for JAB Real Estate, LLC (Lifelong Wealth Advisors) based on the City Council approval of Planning Case 21-014 on June 28, 2021. Budget Impact NA Attachments A. Development Agreement 216506v1 (reserved for recording information) FINAL PLANNED UNIT DEVELOPMENT AGREEMENT (Developer Installed Improvements) JAB REAL ESTATE, LLC(PC#21-014) THIS FINAL PLANNED UNIT DEVELOPMENT AGREEMENT (“Agreement”) is dated ____________________, 2021, by and between the CITY OF ARDEN HILLS, a Minnesota municipal corporation, whose address is 1245 West Highway 96, Arden Hills, MN 55112 (“City”), and JAB REAL ESTATE, LLC , a Minnesota limited liability company , whose address is 4732 Perry Avenue North, Crystal, MN, 55429 (sometimes referred to herein as the “Developer” or “Property Owner”). 1. RECITALS. A. Developer is the record fee owner of property situated in the County of Ramsey, State of Minnesota, and legally described as Lot 2, Block 1, Arden Plaza (“Subject Property”). Said site is for future development pursuant to the terms of an Amended and Restated Master Planned Unit Development Agreement and Phase I Development Contract (Planning Case #14- 016) recorded as Document No. T2551172 and a First Amendment to Amended and Restated Master Planned Unit Development recorded as Document No. T2551176. For each successive 216506v1 phase of the redevelopment, a Final Planned Unit Development Agreement (“PUD”) is required to be submitted to verify general conformance with the Master Planned Unit Development Agreement and to provide more detailed development plans for the phase to be implemented. B. On May 20, 2021, U+B Architecture and Design, Inc., on behalf of the Developer, submitted an application requesting the City approve a Final Planned Unit Development (“Application”) for the construction and development of a single story 5,600 square foot financial service office with an associated parking lot on the existing vacant lot located at 1150 County Road E, Arden Hills, Minnesota (referred to in this Agreement as the “PUD” or “Development”). C. The Application is illustrated and described on the following documents, attached and incorporated as part of Planning Case #21-014, on file and recorded at the City of Arden Hills: 1. Master PUD Site Plan (CS-03) dated 8/14/15 2. Site Dimension Plan (C1) dated 5/20/21 3. Grading, Drainage, Erosion Control, and Utility and Demolition Plan (c2) dated 5/20/21 4. Landscape Plan (L1) dated 5/20/21 5. Floor Plan (A111) dated 5/20/21 6. Exterior Building Elevations (A200) dated 5/20/21 7. Roof Plan (A112) dated 5/20/21 8. Lighting Plan (L1) dated 5/4/21 2. PLANNING COMMISSION REVIEW. On the 9th day of June, 2021, the City Planning Commission reviewed the Application and after considering the Application, the submitted plans, the reports and comments of the City’s staff, the reports and comments of the Developer, and other public comments, and subject to conditions, recommended approval of the Development. 3. CITY COUNCIL REVIEW. On the 28th day of June, 2021, the Arden Hills City Council reviewed the recommendations of the Planning Commission; the materials and 216506v1 comments submitted by City staff and the its consultants; and the materials and comments submitted by the Developer and its consultants. At the conclusion of its review, the City Council approved a Final Planned Unit Development to construct a single story 5,600 square foot financial services building with associated parking lot located at 1150 County Road E, Arden Hills, Minnesota subject to the terms and conditions contained herein. 4. TERMS AND CONDITIONS. In consideration of the undertakings herein expressed and in compliance with the City’s Development Regulations, the parties agree as follows: A. PUD. Developer is hereby authorized and shall construct an approximately 5,600 square foot, single story building with associated parking consistent with the plans reviewed and approved by the City. Developer shall comply with all terms and conditions: 1. All conditions of the original Planned Unit Development shall remain in full force and effect. 2. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to the plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 3. The Planned Unit Development approval shall expire one year from the date of City Council approval unless a building permit has been requested or a time extension has been granted by the City Council. 4. Prior to issuance of a grading permit, the Applicant shall enter into a Development Agreement. 5. All disturbed boulevards shall be restored with sod. 216506v1 6. All areas of the site, where practical, shall be sodded or seeded and maintained. The property owner shall mow and maintain all site boulevards to the curb line of the public streets. 7. The proposed structures shall conform to all other regulations in the City Code. 8. A Grading and Erosion permit shall be obtained by the city’s Engineering Division prior to commencing any grading, land disturbance or utility activities. The Applicant shall be responsible for obtaining any permits necessary from other agencies, including but not limited to, MPCA, Rice Creek Watershed District, and Ramsey County prior to the start of any site activities. 9. Any future trash enclosures shall utilize wooden gates and be constructed on three sides using the same materials and patterns used on the building. Locations shall be approved by the Planning Department. 10. The Applicant shall be responsible for protecting the proposed on-site storm sewer infrastructure and components and any existing storm sewer from exposure to any and all stormwater runoff, sediments and debris during all construction activities. 11. Prior to issuance of a building permit, a landscape financial surety equal to 125% of the cost of the landscaping to be installed on the site shall be submitted. The Applicant must submit a detailed cost estimate for the landscaping so staff can determine the final amount. Landscape financial security shall be held for two full growing seasons. 12. This approval does not include signs. A separate sign permit is required for all proposed signage. All signage shall meet the requirements of Sign District 4. 216506v1 13. All rooftop or ground mounted mechanical equipment shall be hidden from view with the same materials used on the building in accordance with City Code requirements. 14. Prior to the issuance Grading and Erosion permit, the Engineering Department shall review and approve final grading and utility plans in writing. 15. The property owners shall complete snow removal, maintenance, and replacement of all proposed sidewalks and trails unless a written agreement between the City and owner established a different requirement. 16. The signage on the north side of the building shall be on no later than 11:00 p.m. B. Required Improvements. The project shall be completed in accordance with the submitted plans as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. C. Required Permits. The Developer shall obtain all necessary permits, including, but not limited to, MPCA, NPDES, Rice Creek Watershed District, Ramsey County, and City Grading and Erosion Control Permits prior to the start of any site activity. Copies of all necessary permits shall be submitted to the City. D. Security. (1) The Developer shall submit a financial surety in the amount of 125% of the estimated costs of site improvements including grading, utilities, and paving, prior to the issuance of any development permits (“Site Improvements”). The financial surety shall be in the form of a letter of credit issued by a FDIC-insured Minnesota bank, and in substantially the same form as shown on Exhibit A or as reasonably acceptable to the City. The purpose of the letter of 216506v1 credit is to ensure that site improvements are completed in the event that the Developer defaults on this Agreement. This letter of credit shall be cancelled, terminated and released upon certification by the City that Site Improvements are satisfactorily completed pursuant to this Agreement. (2) The Developer shall submit a financial surety in the amount of 125% of the estimated costs of landscaping prior to the issuance of any development permits. The Developer must submit a detailed cost estimate for the landscaping. The financial surety shall be in the form of a letter of credit issued by a FDIC-insured Minnesota bank and in substantially the same form as shown on Exhibit A or as reasonably acceptable to the City. The purpose of the letter of credit is to ensure that landscaping is completed in the event that the Developer defaults on this Agreement. The City will hold the letter of credit for two (2) full years after the installation of landscaping. The letter of credit should not expire during the two-year period. This letter of credit shall automatically be cancelled, terminated and released on the date that is two (2) full years after the installation of the landscaping. E. Escrow. The Developer shall submit a cash escrow in the amount of 25% of the estimated costs of site improvements, including grading, utilities, and paving, prior to the issuance of any development permits. The escrow will be used for City costs related to review, approval, and inspection of site improvements or any costs incurred by the City in the event of a default by Developer. F. Binding Effect. The terms and provisions of this Agreement shall be binding upon and inure to the benefit of the heirs, representatives, successors and assigns of the parties hereto and shall be binding upon all future owners of all or any part of the Subject Property. This Agreement, at the option of the City, shall be placed of record so as to give notice thereto 216506v1 to any subsequent purchasers and encumbrances of all or any part of the Subject Property and all recording fees, if any, shall be paid by the Developer. G. Default. The occurrence of any of the following shall be considered an “Event of Default” in the terms and conditions contained in this Agreement: (1) Failure of Developer to comply with any of the terms and conditions contained in this Agreement if Developer fails to correct such failure within thirty (30) days after receiving written notice of such failure from the City, or if such failure cannot be reasonably cured within such thirty (30) day period, then the failure of the Developer to promptly commence the correction of such failure or to complete the correction of such failure within a reasonable period of time. (2) The failure of Developer to comply with any applicable ordinance or statute with respect to the development of the Subject Property. H. Remedies. Upon the occurrence of any Event of Default, the City, in addition to any other remedy which may be available to it, shall be permitted to do any of the following: (1) City may make advances or take other steps to cure the default, and, where necessary, enter the Subject Property for that purpose. Developer shall pay all reasonable sums so advanced or reasonable expenses incurred by the City, upon demand, with interest from the dates of such advances or expenses at the rate of 10% per annum. No action taken by the City pursuant to this section shall be deemed to relieve Developer from curing any such default to the extent that it is not cured by the City or from any other default hereunder. The City shall not be obligated, by virtue of the existence or exercise of this right, to perform any such act or cure any such default. Developer shall save, indemnify, and hold harmless, including reasonable attorney fees, the City from any liability or other damages which may be incurred as a result of the 216506v1 exercise of the City's rights pursuant to this section, other than if arising, in whole or in part, because of the City’s negligence or willful misconduct. (2) Obtain an Order from a Court of competent jurisdiction requiring Developer to specifically perform its obligations pursuant to the terms and provisions of this Agreement. (3) Exercise any other remedies which may be available to it including an action for damages. (4) Withhold the issuance of any or all building permits and/or prohibit the occupancy of all building(s) for which permits have been issued. (5) In addition to the remedies and amounts payable as set forth herein, upon the occurrence of an Event of Default, Developer shall pay to the City all reasonable fees and expenses, including reasonable attorney, engineering and consulting fees, incurred by the City as a result of the Event of Default, whether or not a lawsuit or other action is formally taken. 5. NOTIFICATION INFORMATION. Any notice to a Party shall be in writing and shall be deemed to have been given or delivered on the earlier to occur of when hand delivered to or otherwise actually received by such Party, or two (2) business days after it was sent to such Party by certified mail, return receipt requested, addressed to such Party as follows or to such other address as shall have been specified by such Party in a notice given pursuant to this Section: If to the City: Arden Hills City Administrator 1245 Highway 96 Arden Hills, MN 55112 If to Developer: JAB REAL ESTATE, LLC 4732 Perry Avenue North Crystal, MN, 55429 Attention: Anders Haugen 6. MODIFICATIONS. This Agreement may be modified solely through written amendments hereto by the Developer, Property Owner and City. 216506v1 IN WITNESS WHEREOF, the above-named parties have caused this Agreement to be executed as of the date and year first above written. [Signatures on the following pages.] 216506v1 Signature page to Planned Unit Development Agreement [Lifelong Wealth Advisors] CITY OF ARDEN HILLS By: ______________________________________ David Grant, Mayor (SEAL) And _____________________________________ Julie Hanson, City Clerk STATE OF MINNESOTA ) ( ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this _______ day of _________________, 2021, by David Grant and by Julie Hanson, respectively the Mayor and City Clerk of the City of Arden Hills, a Minnesota statutory city, on behalf of the City and pursuant to the authority granted by its City Council. __________________________________________ Notary Public 216506v1 DEVELOPER: JAB REAL ESTATE, LLC By:______________________________________ Jeremy M. Lipinski Its President STATE OF MINNESOTA ) ( ss. COUNTY OF ___________ ) The foregoing instrument was acknowledged before me this ______ day of __________________, 2021, by Jeremy M. Lipinski, the President of JAB Real Estate, LLC, a Minnesota limited liability company, on behalf of the limited liability company.. ______________________________________________ Notary Public DRAFTED BY: CAMPBELL, KNUTSON Professional Association Grand Oak Office Center I 860 Blue Gentian Road, Suite 290 Eagan, Minnesota 55121 Telephone: (651) 452-5000 JJJ 216506v1 Exhibit A IRREVOCABLE LETTER OF CREDIT No. ___________________ Date: _________________ TO: City of Arden Hills Dear Sir or Madam: We hereby issue, for the account of (Name of Developer) and in your favor, our Irrevocable Letter of Credit in the amount of $____________, available to you by your draft drawn on sight on the undersigned bank. The draft must: a) Bear the clause, "Drawn under Letter of Credit No. ________, dated _____________, 2______, of (Name of Bank) "; b) Be accompanied by an affidavit signed by the Mayor or City Administrator of the City of Arden Hills certifying that ________________________________ is in default of the Planned Unit Development Agreement with the City of Arden Hills and that five (5) business days prior written notice has been given by the City to the Developer with respect to the existence of such default, and such default has not been cured. c) Be presented for payment at (Address of Bank) , on or before 4:00 p.m. on November 30, 2______. This Letter of Credit shall automatically renew for successive one-year terms unless, at least forty-five (45) days prior to the next annual renewal date (which shall be November 30 of each year), the Bank delivers written notice to the Arden Hills City Administrator that it intends to modify the terms of, or cancel, this Letter of Credit. Written notice is effective if sent by certified mail, postage prepaid, and deposited in the U.S. Mail, at least forty-five (45) days prior to the next annual renewal date addressed as follows: Arden Hills City Administrator, 1245 Highway 96, Arden Hills, MN 55112, and is actually received by the City Administrator at least thirty (30) days prior to the renewal date. This Letter of Credit sets forth in full our understanding which shall not in any way be modified, amended, amplified, or limited by reference to any document, instrument, or agreement, whether or not referred to herein. This Letter of Credit is not assignable. This is not a Notation Letter of Credit. More than one draw may be made under this Letter of Credit. This Letter of Credit shall be governed by the most recent revision of the Uniform Customs and Practice for Documentary Credits, International Chamber of Commerce Publication No. 600. We hereby agree that a draft drawn under and in compliance with this Letter of Credit shall be duly honored upon presentation. BY: ____________________________________ 216506v1 Its ______________________________ 216506v1 Exhibit B CERTIFICATE OF INSURANCE LIABILITY & WORKERS' COMPENSATION This certificate is issued as a matter of information only and confers no rights upon the certificate holder. This certificate does not amend, extend or alter the coverage afforded by the policies listed below. PROJECT: ___________________________________________ CERTIFICATE HOLDER & ADDITIONAL INSURED: City of Arden Hills ADDRESS: ARCH/ENGR:__________________________________________ INSURED:______________________________________ ADDRESS:___________________________________ ___________________________________ AGENT:________________________________________ ADDRESS:___________________________________ ___________________________________ WORKERS' COMPENSATION COVERAGE POLICY #______________________ EFFECTIVE DATE____/____/____ EXPIRATION DATE____/____/____ INSURANCE COMPANY:________________________________________ COVERAGE-Workers' Compensation, Statutory. Employers' Liability Limit $__________Each Accident $___________Disease Policy Limit $___________ Disease Employee Limit ($500,000 Policy limit applies to both accident and disease) GENERAL LIABILITY POLICY #______________________EFFECTIVE DATE____/____/____ EXPIRATION DATE____/____/____ INSURANCE COMPANY:________________________________________________ ( )Claims Made ( )Occurrence ( )Owner's & Contractors Protective ( ) Other LIMITS: General Aggregate Limit (Other Than Products-Completed Operations) $ ______________________ Products-Completed Operations Aggregate Limit $ ______________________ Personal & Advertising Injury Limit $ ______________________ Each Occurrence $ ______________________ 216506v1 COVERAGE PROVIDED Operations of Contractor: Yes____ No____ Government Immunity is Waived Yes____ No____ Operations of Sub-Contractor (Contingent): Yes____ No____ Property Damage Liability Includes Does Personal Injury Include Damage Due to Blasting Yes____ No____ Claims Related to Employment: Yes____ No____ Damage Due to Collapse Yes____ No____ Completed Operations/Products: Yes____ No____ Damage To Underground Facilities Yes____ No____ Contractual Liability (Broad Form): Yes____ No____ Broad Form Property Damage Yes____ No____ EXCEPTIONS: AUTOMOBILE LIABILITY POLICY #________________________ EFFECTIVE DATE: ___/___/___ EXPIRATION DATE: ___/___/___ INSURANCE COMPANY: _______________________________________ ( )Any Auto ( )All Owned Autos ( )Scheduled Autos ( )Hired Autos ( )Non-Owned Autos LIMITS: Bodily Injury $_________ Each Person / $________ Each Occurrence OR Combined Single Limit $__________ Property Damage $_____________ Each Occurrence UMBRELLA EXCESS LIABILITY POLICY #_____________________ EFFECTIVE DATE:____/____/____ EXPIRATION DATE:____/____/____ INSURANCE COMPANY_________________________________________ LIMITS: Single Limit Bodily Injury and Property Damage $_______________Each Occurrence $__________________Aggregate COVERAGE PROVIDED: Applies in excess of the coverages listed above for Employers' Liability, General Liability, and Automobile Liability: Yes_____ No_____ Are any deductibles applicable to bodily injury or property damage on any of the above coverages? Yes_____ No_____ If So, List Amount $________________ AGENT CARRIES ERRORS AND OMISSIONS INSURANCE: Yes_____No_____ Should any of the above-described policies be cancelled before the expiration date thereof, the issuing company will mail 30 days notice to the parties to whom this certificate is issued. Dated at: ________________________ On: _______________________ By: ____________________________ MN License #________ Authorized Insurance Representative Page 1 of 2 CONSENT ITEM – 6H MEMORANDUM DATE: July 26, 2021 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Jessica Jagoe, Senior Planner SUBJECT: PC 21-014 – Assignment and Assumption of Development Agreement with JAB Real Estate, LLC (Lifelong Wealth Advisors) Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • The Assignment and Assumption of Development Agreement for the Final Planned Unit Development Agreement with JAB Real Estate, LLC based on the City Council approval of Planning Case 21-014 on June 28, 2021. All items need a simple majority for action unless otherwise noted. Background At the July 26, 2021 meeting, the City Council is considering the Final Planned Unit Development Agreement for the Master Planned Unit Development for JAB Real Estate, LLC (Lifelong Wealth Advisors). The project was approved with 16 conditions. The property owner is Arden Plaza, LLC, managed by Wellington Management. Lifelong Wealth Advisors will be constructing a single story 5,600 square foot building with associated parking lot. The Developer as part of the Development Agreement approval is requested the City approve and sign an Assignment and Assumption of Development Agreement (Attachment A). The requested assignment reflects a desire of the seller of the lot to transfer and assign certain obligations under the PUD Master Plan to the new owners of the lot and a willingness of the new owners to accept those responsibilities. This request is not uncommon in commercial mall developments and redevelopments, particularly since most of these types of malls are moving away from single ownership with subordinate lease agreements for the various businesses located in or around the mall to a model where satellite or related lots are held in separate Page 2 of 2 ownership by individual businesses with some joint agreements for common area access, maintenance, etc. The City has previously seen this type of request with Walgreens, Frattalone’s and Tavern development projects and this request continues that trend. City Staff and the City Attorney have reviewed the draft assignment and do not believe it assigns away or releases the seller from its continued joint obligations for shared requirements, most notably the stormwater pond in the SE corner of the development, but inevitably these types of assignment/release documents result in a more fragmented management situation for those common areas or improvements. Options and Motion Language Staff has provided the following motion language for this case. 1. Recommend Approval: Motion to approve the Assignment and Assumption of Development Agreement for JAB Real Estate, LLC based on the City Council approval of Planning Case 21-014 on June 28, 2021. 2. Recommend Denial: Motion to deny the Assignment and Assumption of Development Agreement for JAB Real Estate, LLC based on the City Council approval of Planning Case 21-014 on June 28, 2021. The City Council should identify findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. 3. Table: Motion to table the Assignment and Assumption of Development Agreement for JAB Real Estate, LLC based on the City Council approval of Planning Case 21-014 on June 28, 2021. Budget Impact NA Attachments A. Assignment and Assumption of Development Agreement 1 _______________________________________________________________________________ ASSIGNMENT AND ASSUMPTION OF DEVELOPMENT AGREEMENT (Above space reserved for recording information) THIS ASSIGNMENT AND ASSUMPTION OF DEVELOPMENT AGREEMENT (“Agreement”) is made as of _______________, 2021, by and between ARDEN PLAZA LLC, a Minnesota limited liability company (“Seller”) whose address for notice is 1625 Energy Park Drive, Suite 100, St. Paul, MN 55108, and JAB Real Estate, LLC, a Minnesota limited liability company (“Buyer”) whose address for notice is 4732 Perry Avenue North Crystal, MN, 55429. RECITALS A. Pursuant to that certain Agreement of Sale dated January 5, 2021 by and between Seller, as seller, and Lifelong Wealth Advisors, Inc., a Minnesota corporation (“Original Buyer”). Original Purchaser assigned its interests in the Purchase Agreement to JAB Real Estate, LLC, a Minnesota limited liability company (“Buyer”) pursuant to that certain Assignment and Assumption of Purchase Agreement dated March 3, 2021(the “Purchase Agreement”), Buyer is acquiring certain real property legally described as follows: Parcel 1: Lot 2, Block 1, Arden Plaza, Ramsey County, Minnesota. Torrens Property Parcel 2: Ingress and egress, parking, drainage and storm water runoff and utility easement contained in Reciprocal Easement Agreement with Covenants, Conditions and Restrictions dated November 16, 2011, filed November 17, 2011, as Document No. 2156888 and amended by Declaration dated September 15, 2015, filed September 28, 2015, as Document No. T02541137. (the “Property”) located at 1150 County Road E, in the City of Arden Hills, Ramsey County, Minnesota. 2 B. The Property is subject to that certain Amended and Restated Master Planned Unit Development Agreement and Phase I Development Contract by and among Seller, the City of Arden Hills, Minnesota (the “City”) and PAMELA A. COUCH, as Trustee of the Pamela A. Couch 2011 Trust dated November 15, 2011, an undivided 25% interest; and JAMES G. COUCH, as Trustee of the JGC Trust of 2007 dated August 14, 2007, an undivided 75% interest (“Couch/JGC Trusts”) recorded with the Ramsey County Registrar of Titles on February 9, 2016 as Document No. T02551172, as Amended by that certain First Amendment to Amended and Restated Master Planned Unit Development Agreement and Phase I Development Contract for Arden Plaza recorded with the Ramsey County Registrar of Titles on February 9, 2016 as Document No. T02551176 and assigned and assumed pursuant to the Assignment and Assumption of Development Agreement recorded with the Ramsey County Registrar of Titles on February 9, 2016 as Document No. T20551177 (collectively, the “Development Agreement”). Pursuant to the Development Agreement, Seller has undertaken certain obligations with respect to the Property and additional property located adjacent to the Property (the “Retained Property”). C. Pursuant to the Purchase Agreement, Buyer agreed to assume certain obligations undertaken by Seller in accordance with the Development Agreement relating to the development of Phase II as described in the Development Agreement on the Property but not with respect to other property covered by the Development Agreement and certain rights of Seller under the Development Agreement, which are set forth on Exhibit A attached hereto (the “Assumed Obligations”). As such, Buyer and Seller desire that the Assumed Obligations be assigned to and assumed by Buyer, as further set forth herein. AGREEMENT NOW, THEREFORE, in consideration of the foregoing recitals and of the mutual promises set forth below, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Seller and Buyer agree as follows: 1. Assignment and Assumption of Development Agreement. Seller hereby assigns, conveys, sets over and delivers to Buyer all of Seller’s right, title, obligation and interest in and to the Assumed Obligations. Buyer hereby accepts and assumes from Seller the Assumed Obligations from and after the date of this Agreement. Buyer acknowledges that the intent of this Agreement is to make Buyer fully responsible for the Assumed Obligations and to release Seller therefrom from and after the date of this Agreement. Buyer shall comply with all specific obligations applicable to the Assumed Obligations as set forth in the Development Agreement from and after the date of this Agreement. Buyer agrees to indemnify, defend, and hold Seller harmless from and against any and all losses, debts, claims, liabilities, responsibilities, costs and expenses (including reasonable attorneys’ fees) accruing on and after the date of this Agreement in connection with any obligation or liability related to the Assumed Obligations or arising from or related to Buyer’s failure to perform any of the Assumed Obligations in accordance with the Development Agreement on or after the date of this Agreement. Seller agrees to indemnify, defend, and hold Buyer harmless from and against any and all losses, debts, claims, liabilities, responsibilities, costs and expenses (including reasonable attorneys’ 3 fees) accruing prior to the date of this Agreement in connection with any obligation or liability related to the obligations of Seller under the Development Agreement, including, without limitation, the Assumed Obligations, or arising from or related to Seller’s failure to perform such obligations in accordance with the Development Agreement prior to the date of this Agreement. 2. Release of Seller. The City does hereby release Seller from all loss, liability, cost, expense and responsibility arising out of or associated with the Assumed Obligations accruing from and after the date of this Agreement or otherwise attributable to the period commencing on the date of this Agreement and continuing thereafter. The City agrees to look solely to Buyer for payment and performance of such Assumed Obligations. No default by Buyer with respect to the Assumed Obligations will result in a default under the remaining portions of the property covered by the Development Agreement. No default by Seller of its obligations under the Development Agreement with respect to the Retained Property will result in a default by Buyer with respect to the Assumed Obligations. 3. Recitals. The foregoing recitals are true and correct and are hereby incorporated by reference. 4. Inurement; Counterparts. This Agreement shall bind and inure to the benefit of the parties hereto and their successors and assigns. This Agreement shall run with the land. This Agreement may be executed in counterparts, each of which shall constitute an original, but all of which together shall constitute one and the same instrument. 5. Assignment; Governing Law; Conflicts; Amendment. This Agreement shall not be assigned without the prior written consent of Seller and the City. This Agreement shall be governed by and construed under the laws of the State of Minnesota. In the event of any conflict between this Agreement and the Purchase Agreement, this Agreement shall control. No change, amendment, qualification or cancellation hereof shall be effective unless in writing and executed by each of the parties hereto. SIGNATURE PAGES TO FOLLOW 4 SIGNATURE PAGE TO ASSIGNMENT AND ASSUMPTION OF DEVELOPMENT AGREEMENT IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date and year first written above. BUYER: JAB REAL ESTATE, LLC. By: ________________________________ Name: Anders J. Haugen Its: Chief Financial Officer STATE OF MINNESOTA COUNTY OF ______________ } ss. The foregoing instrument was acknowledged before me this ____ day of _____, 2021, by Anders J. Haugen the Chief Financial Officer of JAB REAL ESTATE, LLC., a Minnesota limited liability company, on behalf of the company. (Seal) ______________________________________ Notary Public THIS INSTRUMENT WAS DRAFTED BY (NAME AND ADDRESS) Peter B. Tiede Tiede Grabarski PLLC 4770 White Bear Parkway, Suite LL20 White Bear Lake, MN 55110 Telephone: (651) 964-2514 5 SIGNATURE PAGE TO ASSIGNMENT AND ASSUMPTION OF DEVELOPMENT AGREEMENT IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date and year first written above. SELLER: ARDEN PLAZA LLC By: ________________________________ Name: Stephen B. Wellington, Jr. Its: Chief Manager STATE OF MINNESOTA COUNTY OF RAMSEY } ss. The foregoing instrument was acknowledged before me this ____ day of _______________, 2021, by Stephen B. Wellington, Jr., the Chief Manager of ARDEN PLAZA LLC, a Minnesota limited liability company, on behalf of the company. (Seal) ______________________________________ Notary Public 6 SIGNATURE PAGE TO ASSIGNMENT AND ASSUMPTION OF DEVELOPMENT AGREEMENT Approved as to form and consent for Seller and Buyer to enter into this Agreement in accordance with the Development Agreement. The undersigned hereby consents to the foregoing Agreement and agrees to be bound by the provisions thereof: CITY OF ARDEN HILLS, MINNESOTA By: __________________________________ Date: _________________, 2021 Its: Mayor By: __________________________________ Date: _________________, 2021 Its: City Administrator STATE OF MINNESOTA COUNTY OF RAMSEY } This instrument was acknowledged before me on ____________, 2021 by ____________________ and ____________________, the Mayor and City Administrator, respectively, of the City of Arden Hills, Minnesota, a municipal corporation under the laws of Minnesota, on behalf of such municipal corporation. (Seal) ______________________________________ Notary Public 7 EXHIBIT A TO ASSIGNMENT AND ASSUMPTION OF DEVELOPMENT AGREEMENT ASSUMED OBLIGATIONS Excepted as otherwise stated below the following obligations are assigned and assumed by Buyer under the Development Agreement with respect to Lot 2, Block 1, Arden Plaza Addition, Ramsey County, Minnesota (the “Property”). All section references refer to the applicable sections of the Development Agreement: Obligations to be assigned to and assumed by Buyer under the Development Agreement with respect to the Property. All section references refer to the applicable sections of the Amended and Restated Master Planned Unit Development Agreement and Phase I Development Contract by and among Seller, the City of Arden Hills, Minnesota (the “City”) and PAMELA A. COUCH, as Trustee of the Pamela A. Couch 2011 Trust dated November 15, 2011, an undivided 25% interest; and JAMES G. COUCH, as Trustee of the JGC Trust of 2007 dated August 14, 2007, an undivided 75% interest (“Couch/JGC Trusts”) recorded with the Ramsey County Registrar of Titles on February 9, 2016 as Document No. T02551172, unless otherwise noted. • Any and all obligations in the Redevelopment Plans governing the Property or to which the Property is subject (Section 1). • Sign and Code Standards (Section 2(E). • The land is subject to the following: adherence to the Redevelopment Documents (Section 2(C)); Traffic Mitigation provisions set forth in Section 2(H). • Construction Easements (Section 2(L))(if applicable). • Buyer assumes the obligation to pay its allocable share of Traffic Signals and Future Assessment including the TS Improvements and B-2 District Streetscape as set forth in Sections 2(I), 2(K) and 4(C) which share shall be at least the amount calculated by multiplying the cost of the project attributable to the Lot 2, Block 1, Arden Plaza or such other amount determined by the assessor using assessor standard calculations based on Lot 2 being 7.14% of the total area of the Shopping Center as set forth in that certain Declaration dated September 15, 2015 as filed with the Ramsey County Registrar of Title on September 28, 2015 as Document No. T02541137. • Tree Replacement (Section 4(E)). • Recording of Documents (Section 8). In addition, Buyer shall be assigned the following rights under the Development Agreement limited solely to the extent necessary to enforce the obligations of the City and/or the Authority under the Development Agreement with respect to the Property. All section references refer to the applicable sections of the Development Agreement. • Limitation of Liability (Section 7) • Remedies (Section 11) Page 1 of 2 CONSENT ITEM – 6I MEMORANDUM DATE: July 26, 2021 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, Interim Public Works Director SUBJECT: PSA Amendment to Risk and Resilience Assessment Budgeted Amount: Actual Amount: Funding Source: $0 $25,700 Water Utility Fund Council Should Consider Motions to approve, table, or deny the following: • Professional Services Agreement Amendment for the Potable Water System Risk and Resilience Assessment in the amount of $10,900. All items need a simple majority for action unless otherwise noted. Background/Discussion On September 28, 2020, City Council approved a professional services agreement with HR Green in the amount of $14,800 to prepare a risk and resilience assessment in response to regulatory mandates. In October 2018, America's Water Infrastructure Act (AWIA) was signed into law. The law requires community drinking water systems serving more than 3,300 people to conduct risk and resilience assessments and update emergency response plans. In general, the AWIA risk and resilience assessments process includes:  Risks to the water system from malevolent acts and natural hazards  Resilience of system components  Monitoring practices for such things as operations, water quality, energy, and security  Financial Infrastructure of the Utility Page 2 of 2  Use, storage, and handling of various chemicals  Operations and maintenance In response to the requirements of AWIA, City Staff worked with HR Green to assist with conducting the RRA. Based on the population served by the City, the RRA needed to be completed and certification submitted to U.S. EPA by June 30, 2021. Subsequent to the RRA, an Emergency Response Plan (ERP) needs to be completed within 6 months of the RRA, but no later than December 30, 2021. In the original PSA, it was outlined that following completion of the RRA, HR Green will work with the City to create a new agreement to complete the ERP work given that the scope and schedule is determined by what was learned during the course of completing the RRA. Staff recommends approving the amendment to continue this process with HR Green. Budget Impact The additional amount for the Emergency Response Plan is $10,900. The total fee for the amended scope of work outlined in the proposal is $25,700. The operating budget for the water utility did not specifically include funding to address this regulatory mandate. However, the water utility fund has sufficient fund balance to cover the expense for completing the risk and resilience assessment. Attachments Attachment B: HR Green Letter Attachment A: PSA Amendment 2550 University Avenue West | Suite 400N | St. Paul, MN 55114 Main 651.644.4389 + Fax 651.644.9446 HRGREEN.COM  July 21, 2021 Mr. David Swearingen, PE Interim Public Works Director City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 Re: Proposal to Complete an Emergency Response Plan for the City of Arden Hills Dear Mr. Swearingen: HR Green, Inc. (HR Green) is pleased to provide you with our proposal to complete an Emergency Response Plan (ERP) for the City of Arden Hills. Attached is an amendment for your review and signature to authorize us to complete this work. The amendment adds the scope of the ERP to our previous contract for the Risk & Resilience Assessment (RRA). The ERP was originally excluded from the scope of the RRA at the request of the then Public Works Director / City Engineer, Todd Blomstrom. Todd wanted to split the work up into parts to give the City the chance to tailor the ERP following the lessons of the RRA. Now that we have successfully completed the RRA the city has had the opportunity to work with our experienced team and is in a good position to evaluate the merits of continuing with our firm to complete this next phase. Given the work we have already completed we are in position to provide a high-quality plan to you that incorporates the lessons we learned during the RRA process. Since its founding in 1913, HR Green ’s 500+ staff have enjoyed a reputation for innovation, community leadership, and accountability to the engineering and business concerns of its clients. Our local staff includes one of the largest and most experienced water engineering teams in the state. In addition, we offer the following for your consideration: 1. Familiarity with City & Water System– HR Green has successfully completed your RRA and several Capital Improvement Projects for the City of Arden Hills, including work on the same infrastructure that is going to be evaluated with this project. 2. Technical Experience – We have completed numerous VAs and RRAs for other similar sized communities around the region. Concurrent with this project we will simultaneously be completing numerous ERPs for other similar sized communities. With the experience of these projects, we are up to speed with the requirements of the AWIA and ready to assist the City of Arden Hills with your ERP. 2 3. Responsiveness during Project Delivery – HR Green will rely on Arden Hill’s staff to be an integral part of the team; we listen when you make suggestions. Our goal is to respond to your water needs as if they were our own. We understand the importance of having a unified approach among all levels of staff when it comes to planning for the future of your infrastructure. Our approach is to be proactive and offer numerous opportunities for all City staff to interact and provide input throughout the ERP process. This allows us to obtain and incorporate valuable feedback from your staff. We thank you for the opportunity to present our proposal and continue to work with the City of Arden Hills. Thank you for your thoughtful consideration. If you require additional information or have any questions, please contact myself at 651-500-2750 or charrington@hrgreen.com. Sincerely, HR GREEN, INC Chris Harrington, PE Client Services Manager Version2.0 12172018 HR GREEN, INC. PROFESSIONAL SERVICES AGREEMENT AMENDMENT NO. 1 THIS AMENDMENT, made this 21st day of July, 2021 by and between, City of Arden Hills, MN the CLIENT, and HR GREEN, INC. (hereafter "COMPANY"), for professional services concerning: Potable Water System Risk and Resilience Assessment COMPANY Project Number: 201067 hereby amends the original Professional Services Agreement signed on 9/29/2020 as follows: The CLIENT and COMPANY agree to amend the Scope of Services of the original Professional Services Agreement and previous amendments as follows: General Understanding The America’s Water Infrastructure Act of 2018 (AWIA) requires community water systems serving more than 3,300 people to prepare an Emergency Response Plan (ERP) – this is in addition to the Risk & Resilience Assessment (RRA) that HR Green has already completed for the City. The communities have to submit a certification to the U.S. Environmental Protection Agency (U.S. EPA) for each (RRA and ERP). In general, the AWIA considerations for the ERP include: • Strategies and resources to improve resilience, including physical and cyber security • Plans and procedures that can be implemented and identification of equipment that can be utilized in the event of a malevolent act or natural hazards that threaten the ability to supply safe drinking water • Actions, procedure, and equipment to lessen the impact on public health and safety and supply of safe drinking water from a malevolent act or natural hazard • Strategies that can be used to aid in the detection of malevolent acts or natural hazards that threaten the security of the water system • The project will follow AWWA G440-17: Emergency Preparedness Practices and AWWA Manual M-19: Emergency Planning for Water and Wastewater Utilities to complete the Emergency Response Plan (ERP). Schedule 10/01/21 - Submit Draft ERP to CLIENT The recommendations from the RRA will be incorporated into the ERP. Upon completion of an internal quality control review, COMPANY will submit two hard copies of the draft ERP to CLIENT for review. A meeting will be held to discuss and obtain CLIENT review comments. 11/05/21 - Finalize ERP The review comments on the draft ERP will be incorporated and final ERP will be submitted to CLIENT. Two hard copies will be submitted to CLIENT. No Later than 12/6/21 - Submittal of Certification to U.S. EPA CLIENT to submit certification to U.S. EPA per Agency guidelines that the ERP has been completed. Amendment 1 to Professional Services Agreement Page 2 of 2 Version1.0 07012017 The CLIENT and COMPANY agree to amend other provisions of the original Professional Services Agreement and previous amendments as follows: N/A In consideration for these services, the CLIENT AGREES to adjust the payment for services performed by COMPANY on the following basis: Time and materials, to be increased by Ten Thousand Nine Hundred Dollars ($ 10,900) THIS AMENDMENT is subject to all provisions of the original Professional Services Agreement. THIS AMENDMENT, together with the original Professional Services Agreement and all previous amendments represents the entire and integrated AGREEMENT between the CLIENT and COMPANY. THIS AMENDMENT executed the day and year written above. CITY OF ARDEN HILLS, MN HR GREEN, INC. By: By: James Rasmussen, Vice President Page 1 of 2 DATE: July 26, 2021 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, Interim Public Works Director SUBJECT: Arden Oaks Street Improvements – Accept Feasibility Report & Order Improvement Public Hearing Budgeted Amount: Actual Amount: Funding Source: $827,000 $583,000 PIR, Surface Water, Sanitary, (Estimated) Water, Special Assessments Council Should Consider Motions to approve, table, or deny the following: • Adopting Resolution 2021-042 Receiving the Feasibility Report and Ordering the Public Hearing to be held on August 23, 2021, for the Arden Oaks Street Improvements project. All items need a simple majority for action unless otherwise noted. Background/Discussion On April 26, 2021, the City Council adopted Resolution 2021-023 ordering the preparation of a feasibility report for the Arden Oaks Street Improvements. The proposed improvements include bituminous paving, storm water improvements, concrete curb and gutter repair, and appurtenant work on Arden Oaks Drive from Snelling Avenue North to County Rd E and Arden Oaks Court within the Arden Oaks Neighborhood. This report was reviewed and commented on by City Council at the July 19, 2021 Work Session. Within the report it evaluates the feasible street improvements, all existing infrastructure elements, improvements recommended, cost estimates of the proposed improvements prepared and funding strategies developed in this report. Based on the analysis of the existing conditions, a full depth street reclamation is recommended. Full Depth Reclamation will produce a uniform, stable, long lasting roadway for the residents of Arden Oaks as well as reduce short-term maintenance. Attached is Resolution 2021-042 which receives the feasibility report and orders the public hearing be held on August 23, 2021. Staff recommends adoption of the Resolution in order to have this project proceed to a public hearing. If adopted, staff would mail notices to each property owner in the CONSENT – 6J MEMORANDUM Page 2 of 2 proposed assessment area stating the time of the hearing, the general nature of the improvements, the estimated project cost, the proposed assessment area, and an estimate of the assessment amount. Budget Impact Proposed project funding sources are a combination of the City’s Permanent Improvement Revolving (PIR) fund, utility funds, and special assessments for street improvements summarized in the following table: The total estimated cost of the recommended improvements is $583,000. A portion of this project is proposed to be assessed to the benefiting property owners and the remainder through other funding sources. In accordance with the City’s Assessment policy, the preliminary assessment for the recommended improvement is calculated at $6,560 per unit. As the project is designed and competitively bid, the calculated assessment amount will be updated leading up to the adoption of the assessment roll. The project funding is further described on pages 10 through 12 of the feasibility report. Attachments Attachment A: Feasibility Report Attachment B: Resolution 2021-042 Feasibility Report TKDA Project No. 18196.000 City of Arden Hills Page 1 Feasibility Report Arden Oaks Neighborhood Improvements City of Arden Hills, Minnesota City Project No. PW-21-0109 TKDA Project No. 18196.000 July 20, 2021 Attachment A 3$*(,17(17,21$//</()7%/$1. Feasibility Report TKDA Project No. 18196.000 City of Arden Hills Page 2 Arden Oaks Neighborhood Improvements Feasibility Report City of Arden Hills, Minnesota City Project No. PW-21-0109 TKDA No. 18196.000 July 20, 2021 I hereby certify that this report was prepared by me or under my direct supervision, and I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Larry Poppler Professional Engineer Date: July 20, 2021 Lic. No.: 41005 TKDA 444 Cedar Street – Suite 1500 Saint Paul, MN 55101 3$*(,17(17,21$//</()7%/$1. Feasibility Report TKDA Project No. 18196.000 City of Arden Hills Page 3 Summary Arden Oaks Neighborhood Improvements: Pavement rehabilitation, concrete curb and gutter repair, casting replacement and adjustment, and appurtenant work on the following areas: x Arden Oaks Drive between (between Snelling Avenue North and County Road E West) x Arden Oaks Court (from Arden Oaks Drive to the end of the Cul-de-sac) 3$*(,17(17,21$//</()7%/$1. Feasibility Report TKDA Project No. 18196.000 City of Arden Hills Page 4 Table of Contents Certification Page .................................................................................................................................. 2 Summary ............................................................................................................................................... 3 Table of Contents .................................................................................................................................. 4 Introduction .......................................................................................................................................... 5 Background .......................................................................................................................................... 5 Arden Oaks Neighborhood Existing Conditions .............................................................................. 6 Arden Oaks Neighborhood Proposed Improvements ..................................................................... 8 Resident Input ...................................................................................................................................... 9 Project Funding .................................................................................................................................10 Estimated Costs ....................................................................................................................... 10 Assessment Policy ................................................................................................................... 11 Assessment Calculation and Estimation .................................................................................. 11 Funding Sources ...................................................................................................................... 11 Preliminary Project Schedule ...........................................................................................................12 Conclusion and Recommendation ..................................................................................................12 List of Tables Table 1 Coring Log ................................................................................................................................ 8 Table 2 Project Cost ............................................................................................................................10 Table 3 Assessment Calculation .........................................................................................................11 Table 4 Project Funding ......................................................................................................................11 Table 5 Project Schedule ....................................................................................................................12 List of Exhibits Forensic Pavement Report ........................................................................................................ Exhibit 1 Resident Input ............................................................................................................................ Exhibit 2 Typical Cross Sections .............................................................................................................. Exhibit 3 Engineer's Estimate ................................................................................................................... Exhibit 4 Preliminary Assessment Rolls ................................................................................................... Exhibit 5 Assessment Map ....................................................................................................................... Exhibit 6 Geotechnical Report .................................................................................................................. Exhibit 7 15% Street Improvement Plans ................................................................................................. Exhibit 8 3$*(,17(17,21$//</()7%/$1. Feasibility Report TKDA Project No. 18196.000 City of Arden Hills Page 5 Feasibility Report Arden Oaks Neighborhood Improvements Prepared for City of Arden Hills, Minnesota Introduction: On April 26, 2021, the Arden Hills Council adopted Resolution 2021-23 which ordered the preparation of a Feasibility Report for improvements to the project areas listed below. Arden Oaks Neighborhood: Bituminous paving, storm water improvements, concrete curb and gutter repair, and appurtenant work on the following areas: x Arden Oaks Drive (Snelling Avenue North and County Road E West) x Arden Oaks Court (from Arden Oaks Drive to the end of the Cul-de-sac) Located within Section 27-SW, Township 30N, Range 23W, as described on 2 plats: Arden Oaks and Shady Oaks Addition. This report evaluates the feasible street improvements for Arden Oaks neighborhood. All existing infrastructure elements were evaluated, improvements recommended, cost estimates of the proposed improvements prepared and funding strategies developed in this report. Based on the analysis of the existing conditions, a full depth street reclamation is recommended. Background: The City of Arden Hills currently utilizes pavement rating data, pavement forensic data, soil boring information, and the Capital Improvement Plan (CIP) to prioritize the infrastructure improvement needs within the city. As reported in the Arden Hills pavement forensic report and the CIP both Arden Oaks Drive and Arden Oaks Court are recommended for street improvements in 2022. The Arden Oaks neighborhood is a single-family residential neighborhood and is proposed for improvement from Snelling Avenue South to County Road E West. Improvements would include pavement rehabilitation, curb repair, and storm water infrastructure improvements as needed. The forensic pavement report showing the Arden Oaks Neighborhood rehabilitation plan can be found on Exhibit 1 in the appendix. Feasibility Report TKDA Project No. 18196.000 City of Arden Hills Page 6 Arden Oaks Existing Conditions: Streets Conditions: The majority of properties located within the Arden Oaks residential neighborhood were platted in the mid to late 1980s. According to the City’s CIP and city records, the last major maintenance task was a mill and overlay in 1996. Since then it appears the street section has been treated with chip seals, crack seals, hot patching, and partial overlays several times in the years since. The most recent maintenance appears to be a street overlay in select areas coating the outside edges of the roadway with a 1” to 1.5” lift of bituminous. According to the CIP, the Arden Oaks neighborhood is scheduled for major maintenance in 2022. Many factors have accounted for roadway deterioration including the following: x Time and weather (freeze/thaw cycle) x Underlying soil conditions x Traffic volumes x Roadway pavement section x Heavy vehicle loading x Surface and subsurface water drainage The City completes pavement ratings for local streets and has noted the ratings for the streets in this neighborhood were in the low 30s out of a 100-scale rating. During the field inspection of the neighborhood, many roadway deficiencies were noted including large frost cracks (through both curb and street sections), fatigue cracks, pot holes, and minor drainage issues. The rideability is also very poor. It was also noted many defects have been patched or filled recently. Additionally, it has been observed seasonal ground water is discharged from sump pumps or is seeping from the ground behind the curb. Although the geotechnical report did not explicitly note high ground water in the area, there are signs of it from field observations. The geotechnical report completed by WSB found that the pavement section in the Arden Oaks neighborhood ranged from 5 to 6-1/2 inches in depth. Additionally, suitable aggregate base material was found over the entire area of the Arden Oaks neighborhood ranging in depth from 5 to 13 inches. Underlain soils were typically sandy lean clay with gravel. The geotechnical report is located in the appendix in Exhibit 7; additionally the typical cross sections for the Arden Oaks neighborhood can be found under Exhibit 3. Figure 1. Recent Bituminous Overlay on Arden Oaks Drive Figure 2. Bituminous Patching, May 2019 Arden Oaks Drive Feasibility Report TKDA Project No. 18196.000 City of Arden Hills Page 7 Curb and Gutter: The condition of the curb and gutter along Arden Oaks is in acceptable condition with the exception of a few areas of settling, large cracks, and drainage issues. In general, the curb on Arden Oaks Drive appears to be functional in a drainage perspective and aesthetically in good condition. A large majority of the curb that was in functional condition had vegetation growing in the expansion joints. The vegetation traps sediment and other debris causing water to spill out of the gutter onto the roadway. An existing concrete apron is located on the south end of Arden Oaks Drive but it has been overlaid with bituminous pavement which is blocking water from traveling from west to east. The buildup of material from various maintenance operations has caused localized drainage issues. Utilities: Storm sewer ranges in size from 12” to 18” of reinforced concrete pipe. All utilities in the neighborhood were constructed with the original roadway around 1983. From field inspection, most castings in the neighborhood appear to be acceptable in both function and aesthetic. It was noted that some structures looked to be covered in debris and beginning to collect sediment in the gutters around them. Additionally, some of the curb and gutter around the catch basins has begun to crack and sag causing drainage issues and sedimentation. The drainage issues could potentially lead to pavement damage by allowing water into the pavement section. It was noted that some of the catch basin rings are beginning to deteriorate and break off into the structures. Some sedimentation was noted in the structures. Watermain within the neighborhood consists of 6” ductile iron pipe which was installed in 1983. The watermain functions well and is not proposed for improvement. Maintenance does not note deficiencies in the watermain systems in this neighborhood. Valve casting adjustments would be needed with street improvements. Sanitary sewer pipe includes 8” PVC pipe which was also installed in 1983. The pipe and structures are in good condition and do not require improvement. The rings and casting adjustments would be completed with street improvements. Drainage and Detention Ponds: Two stormwater detention ponds have been identified in the project area. The first is located northeast of 1399 Arden Oaks Drive, and the second is located west of 1469 Arden Oaks Drive. These two ponds have collected some sediment and have partially lost their full ability to treat storm water before discharging to natural bodies of water. At this time, it does not appear a full cleanout would be necessary, but the ponds may benefit from cleanup around the inlets and outlets. Further investigation and survey may be required to investigate and evaluate the benefits and cost of the maintenance; these costs were not factored into the cost estimates in this report. Figure 3. Deteriorated Curb Arden Oaks Drive Figure 4. Failing Rings in Catch Basin Arden Oaks Drive. Feasibility Report TKDA Project No. 18196.000 City of Arden Hills Page 8 The cul-de-sac east of Snelling Avenue appears to have consistent ground water along the south curb line. Upon the field inspection, several drain tile and sump pump discharges were noted in the cul-de-sac area extending down the street towards Snelling Avenue. Several residents explained the drainage issues they had in this area as well. It was noted that water comes from the back yards in between the houses to the street on the south side of Arden Oaks Drive. Arden Oaks Neighborhood Proposed Improvements: Streets: Considering the existing condition, deterioration factors, and geotechnical investigation, a full depth pavement reclamation is proposed for the streets within the project area. Other improvement options were investigated, but with pavement ratings below 45 out of 100, a mill and overlay only provides limited benefit. Seeing that the underlying base and pavement materials have deteriorated, cracking would reflect to the new bituminous overlay almost immediately. Full reconstruction was also evaluated, but because the majority of utilities and concrete curb is in fair condition this option is not economically feasible. A full depth reclamation emerged as the recommended street improvement to provide the neighborhood with a uniform street section and longer lasting results than superficial improvements with a lower cost than full reconstruction. Full depth reclamation will provide a new structural aggregate base and disrupt the existing frost heaving that has breached the existing aggregate base and bituminous surface. This improvement will provide a new paving surface that should last 30 to 40 years (with future maintenance and mill and overlay improvements). Table 1 provides the coring information gathered from the geotechnical report coring log (Exhibit 7) and forensic pavement report (Exhibit 1). Table 1: Coring Logs Core Bituminous (in) Aggregate Base (in) Total (in) Subgrade Soil Type Mill & Overlay Depth (in) Reclaim Depth (in) A 5 12 17 Sandy lean clay *NR 12 B 5.5 8 13.5 Sandy lean clay *NR 12 C 6 6 12 Sandy lean clay 2 12 D 5 8 13 Fill: Sandy lean clay 2** 12 E 6 5 11 Sandy lean clay 2 12 F 6.5 7 13.5 Sandy lean clay 2 12 G 5.5 5 10.5 Fill: Sandy lean clay 2 12 H 6 13 19 Fill: Sandy lean clay 2 12 *NR – Not recommended by report ** Potential area subject to raveling after milling To make room for the new bituminous section, the reclaimed material will be graded and compacted to a depth of 5” below finish grade after reclamation and excess material removed. A leveling layer of 1” of class 5 will be added under a 4” bituminous pavement section placed over the new roadway base in two lifts across the width to provide a smooth new surface. A proposed typical section for Arden Oaks Drive and Arden Oaks Court is shown in Exhibit 3. Figure 5. Ground Water from May 2019 Arden Oaks Drive Figure 6. 2020 Street Reclamation Project from White Bear Township Street Project Feasibility Report TKDA Project No. 18196.000 City of Arden Hills Page 9 Curb and Gutter: Existing curb and gutter will remain in place except for curb that is damaged, settled, or not draining properly. The existing curb will be inspected and marked for removal prior to construction. It is typical to see between 20% to 30% curb replacement for residential roadways of this age due to settlement or cracking. From examination of the curb in the field, it was found that approximately 30% +/- 5% of the curb would need to be replaced due to cracking and settlement. For the purposes of this report and estimates, 30% was used for calculation of project costs and scope. One portion of curb, approximately 300 feet in length around the Arden Oaks Drive cul-de-sac extending down the south curb line approximately 100 feet, was noted during field inspection as being in poor condition. It is recommended the curb in that stretch be replaced in its entirety. In addition to the curb being replaced, it is recommended that drain tile be installed around the radius of the cul- de-sac to the catch basin located on the south side curb of the Snelling Avenue Arden Oaks intersection. A valley gutter is also recommended at the Arden Oaks Drive County Road E intersection to better facilitate drainage through the intersection. In addition to curb and gutter replacement, driveways impacted by replaced curb and gutter will be patched with similar materials. Turf disturbed as a part of the curb replacement process will be restored with 6” topsoil and residential grade seed. Utilities: It is recommended that all the manhole and catch basin rings be replaced as a part of the pavement rehabilitation project. It is typical to reset all manhole and catch basin grades to match the new grades of the roadway to improve drivability and drainage. In addition to the adjustment rings, outdated and damaged manhole and catch basin casting assemblies will be replaced with modern castings. Storm sewer manholes and catch basins and sanitary manholes will be adjusted with all new concrete rings. Sanitary sewer manholes will be recast with all new concrete rings and infiltration prevention products to limit inflow and infiltration into the sanitary system. Resident Input: On May 7, 2021, an informational letter including a questionnaire was sent to the 40 property owners adjacent to the Arden Oaks project to inform them of upcoming street improvements and give basic project information. The questionnaires asked several questions including drainage and erosion issues, pet fences and other private utilities, traffic and pedestrian issues, and other resident concerns. Twenty-eight (28) of the Arden Oaks neighborhood questionnaires were returned, for a 70.0% return rate. The letters, questionnaires, and responses are shown in Exhibit 2. Primary concerns from the questionnaire were localized drainage issues, truck turnarounds, through traffic during congested times, and pedestrian safety while crossing Snelling Ave and County Road E. Several residents requested cross walks to be installed across the Ramsey County collector roads (Snelling Avenue and County Road E) in efforts to make crossing safer and easier. Any crosswalks proposed must follow the Ramsey County procedures and evaluation for consideration. Funding Figure 7. Curb and Gutter from 2020 Mendota Heights Street Project Feasibility Report TKDA Project No. 18196.000 City of Arden Hills Page 10 for these improvements would also be a County expenditure. This report recommends the assessment of pedestrian improvements, in coordination with Ramsey County, at the intersections of Arden Oaks Drive and Snelling Avenue and Arden Oaks Drive and County Road E. There are currently no pedestrian ramps on either side of the street and no sidewalks on Arden Oaks Drive. Americans with Disabilities Act (ADA) would require the installation of pedestrian ramps on both sides of the intersections. Additionally, pedestrian safety and ease of crossing would benefit from a flashing beacon sign. An additional issue noted by residents in the questionnaire was semi-truck traffic turning around within the neighborhood, specifically the cul-de-sac off Snelling Avenue. The neighborhood streets are not designed for, or expected to have truck traffic. The cul-de-sac could be reduced in size to discourage this activity; however, this would lengthen residential driveways and bring them closer to one another. Another solution may be to add a center island in the cul-de-sac containing a rain garden to discourage turnaround traffic. This issue will be reviewed as a part of the final considerations and design process. A power point presentation will be prepared with audio to be placed on the City’s website. This power point will provide information from the feasibility study in preparation for the upcoming public hearing. A link to the website will be sent with the notice for the public hearing along with contact information for any questions. Project Funding: Estimated costs: The following costs were prepared for the recommended full depth reclamation. An Engineer’s Estimates (Exhibit 4) was prepared and is subject to change depending on the final design of the project, required easements and/or right of way, soil conditions, bids received, and actual work performed. The cost estimate includes indirect cost for City administration, design engineering, construction engineering, legal support, fiscal support, interest during construction, assessment roll preparation, and contingencies encountered during design and construction. Table 2 provides a summary of the estimated project construction and indirect costs. Table 2: Project Cost Full Depth Reclamation Estimated Costs Street Improvements $ 413,197.50 Indirect Costs for Street Improvements (27%)* $ 111,563.33 Total Costs for Street Improvements $ 524,760.83 Storm Sewer Improvements $ 33,150.00 Indirect Costs for Storm Sewer Improvements (27%)* $ 8,950.50 Total Costs for Storm Sewer Improvements $ 42,100.50 Sanitary Sewer Improvements $ 9,750.00 Indirect Costs for Sanitary Sewer Improvements (27%)* $ 2,632.50 Total Cost for Sanitary Sewer Improvements $ 12,382.50 Water Improvements $ 2,450.00 Indirect Costs for Water Improvements (27%)* $ 661.50 Total Cost for Water Improvements $ 3,111.50 Total Improvement Cost $ 458,547.50 Total Indirect Costs for City (27%)* $ 123,807.83 Total Project Cost $ 582,355.33 Total project cost (rounded) $ 583,000.00 Feasibility Report TKDA Project No. 18196.000 City of Arden Hills Page 11 Assessment Policy: Per the City’s Assessment Policy, benefiting properties shall be assessed 50% of the street improvement costs. The remaining 50% shall be paid through the Pavement Improvement Revolving Fund. The term of the assessment is proposed to be 10 years. The interest rate for the term has not yet been set and will be provided as the process moves forward. The interest rate was assumed to be 3.15% for the purpose of this report. The area proposed to be assessed is every lot, piece, and parcel within the City limits benefiting from the Arden Oaks Neighborhood improvements, with addresses on the Arden Oaks roadways, within the following described areas located within Section 27-SW, Township 30N, Range 23W, as described on 2 plats: Arden Oaks and Shady Oaks Addition. Per paragraph I in the Definitions Section of the assessment policy (page 8), we do not recommend placing an assessment on the park within the Arden Oaks neighborhood. The intended use of the park appears to be for the local residents of the neighborhood and is not intended for regional use. The improvement cost is assessed on a unit basis to the benefiting properties as per the Assessment Policy adopted by the Arden Hills task force in 2004, and as amended. Due to the lower density of homes within the neighborhood and the parks centralized location, the assessments for the improvements are above average compared to other recent assessments for similar work in the city. See Exhibit 5 for the preliminary assessment roll and Exhibit 6 for the preliminary assessment map. Assessment Calculation and Estimation: The assessable amount is divided by the number of units within the project area; each lot shall count for 1 unit. The preliminary assessment calculation is derived from taking the overall assessable project costs, multiplying by 50%, and then dividing by the number of units within the project area. The units are shown in the Arden Oaks Neighborhood preliminary assessment roll and include a total number of 40 units. Below is the calculation for the assessments for both project options. Table 3 displays the assessment calculation and estimation. Table 3: Assessment Calculation Full Depth Reclamation Total Project Cost $ 583,000 Assessable Amount $ 524,800 Assessment (50% of Assessable Amount) $ 262,400 Single Family Dwelling Units 40 Units Unit Assessment (Assessable amount/ 40 Units) $ 6,560 /Unit Funding Sources: Funding sources for this project are proposed to come from municipal levy, assessments, and utility funds. Table 4 summarizes the funding sources for the two project options. Table 4: Project Funding Funding Breakdown - Full Depth Reclamation Amount Permanent Improvement Revolving Fund (PIR) $263,007 Special Assessments $262,400 Utility Fund – Storm Sewer Fund $ 42,100 Utility Fund – Sanitary Sewer Fund $ 12,382 Utility Fund – Water Fund $ 3,111 TOTAL $583,000 Feasibility Report TKDA Project No. 18196.000 City of Arden Hills Page 12 With a total estimated bond issue of $525,407, the assessed amount of $262,400 would be equivalent to 50% of the total bond issue. Minnesota Statutes Chapter 429 Special Assessment Bond Issue requires that a minimum of 20% of the total bond issue amount be recovered through special assessments. Preliminary Project Schedule: Table 5 outlines a project schedule to substantially complete the assessable project in 2022. Table 5: Preliminary Project Schedule Activity Date Authorize Preparation of Feasibility Report April 26, 2021 City Council Work Session July, 19, 2021 Accept Feasibility Report July 26, 2021 Public Hearing / Order Improvements August 23, 2021 Accept Plans and Specifications and Authorize Bidding January, 2022 Bid Opening February, 2022 Accept Bids and Authorize Assessment Hearing March, 2022 Assessment Hearing / Adopt Assessment Roll / Award Contract April, 2022 Commencement of Construction May, 2022 Substantial Completion of Construction September, 2022 Certify Assessments to County November, 2022 Warranty Inspection June, 2024 Conclusion and Recommendation: It is recommended that a full depth reclamation project for the Arden Oaks neighborhood be completed. Full Depth Reclamation will produce a uniform stable long lasting roadway for the residents of Arden Oaks as well as reduce short-term maintenance. The total estimated cost of the recommended improvements is $583,000. A portion of this project is proposed to be assessed to the benefiting property owners and the remainder through other funding sources. In accordance with the City’s Assessment policy, the preliminary assessment for the recommended improvement is calculated at $6,560 per unit. As the project is designed and competitively bid, the calculated assessment amount will be updated leading up to the adoption of the assessment roll. A 15% Street Improvement Plan is located in Exhibit 8. The improvements are necessary to allow for safe and reliable street and utility services within the Arden Oaks neighborhood. The project will be competitively bid to allow for a cost effective improvement. The feasibility study has provided an overall analysis of the feasible improvements for consideration within this neighborhood. Therefore, the proposed improvements within the Arden Oaks neighborhood as outlined in this report are necessary, cost effective, and feasible from an engineering standpoint. Exhibit 1 )RUHQVLF3DYHPHQW5HSRUW 3$*(,17(17,21$//</()7%/$1. 701 XENIA AVENUE S | SUITE 300 | MINNEAPOLIS, MN | 55416 | 763.541.4800 | WSBENG.COM Memorandum To: Todd A. Blomstrom, PE From: Andrea Blanchette, PE Tom Wood Sheue Torng Lee Date: May 6, 2020 Re: Arden Oaks Area Forensic Report City of Arden Hills WSB Project No. 016063-000 WSB is pleased to submit this pavement forensics report detailing the results of the pavement coring which was completed on May 4, 2020 in the City of Arden Hills. The various characteristics of the pavement cores were summarized to provide information to the City to assist in determining the appropriate pavement maintenance or rehabilitation method. A total of 8 pavement cores were obtained within the Arden Oaks neighborhood. The locations of the pavement cores are summarized in Figure 1. A summary of the pavement depths and conditions for the streets are shown in Table 1. Pictures of the cores obtained can be found in the Appendix. Attachment C Todd Blomstrom, PE May 6, 2020 Page 2 Figure 1. Pavement core locations within the Arden Oaks area.Core 1 Core 2 Core 3 Core 4 Core 5 Core 6 Core 7 Core 8 Core 9 Todd Blomstrom, PE May 6, 2020 Page 3 Table 1. Pavement core location and information. Core ID Bituminous Depth (inches) Aggregate Depth ᵠ (inches) Recommended Maintenance Activity Notes 1 6.25 9 Full depth reclamation (FDR) Core was in good condition. The top lift was 2.5 inches. All layers were bonded together well. Subgrade material was found to be clay. 2 6.25 3 Core was in fair condition and there was debonding between pavement lifts. The top lift was 2 inches. Subgrade material was found to be sand. 3 6 8 Mill and Overlay Core was in fair condition and it was starting to show signs of deterioration, losing fines and binder. The top lift was 2 inches. Subgrade material was found to be sand. 4 6.5 8 Core was in poor condition exhibiting raveling between pavement lifts. The top lift was 2 inches. Subgrade material was found to be clay. 5 6 11 Core was in good condition. The top lift was 2 inches. All layers were bonded together well. Subgrade material was found to be clay. 6 6 8 Core was in fair condition and it was starting to show signs of deterioration, losing fines and binder. The top lift was 2 inches. Subgrade material was found to be clay. 7 5.75 7 Core was in good condition. The top lift was 1.5 inches. Subgrade material was found to be clay. 8 N/A N/A Core was not obtained due to the uniformity of the roads observed. 9 7 10 There was delamination between pavement lifts. The top lift was 2 inches. Subgrade material was found to be sand. ᵠ Aggregate material was observed to be limestone at all core locations. Todd Blomstrom, PE May 6, 2020 Page 4 Summary and Recommendations The cores obtained within the Arden Oaks area had bituminous depths ranging from 5.75 inches to 7 inches, with at least 3 inches of underlying aggregate base. Three of the cores were in good condition, while the others exhibit distresses such as delamination or deterioration. The cores had a top lift of 1.5 inches, 2 inches, or 2.5 inches. The surface of the streets (excluding the segment where Core 9 was obtained) was observed to be in poor condition covered in extensive amount of cracking and patching. Based on the findings from pavement coring, it would be feasible to perform a partial depth mill and overlay on Arden Oaks Drive (excluding the segment where Core 1 and Core 2 were taken). It would be recommended to extend the milling depth beyond the depth of the top lift of the existing bituminous pavement to ensure proper bonding between the new overlay and the underlying existing asphalt. Core 4 showed raveling between pavement lifts, thus, we would recommend the City to account for spots that may need additional patching. It is important to note that a partial depth mill and overlay will not eliminate all the crack patterns within the pavement. Cracks will reflect through the new overlay within a few years. That said, in order to extend the service life of this preservation method, we would recommend the City to conduct routine crack sealing. Crack sealing is a cost-effective method to prevent infiltration of water and incompressible material into the cracks. Along the segment where Core 1 and Core were taken, it would be recommended to perform a full depth reclamation (FDR). It is our understanding that there were base issues along this segment where water is seeping out through the bituminous pavement. An FDR would be able to help address the base issues. This rehabilitation method would also remove all the existing distresses, and re-blend the bituminous and a portion of the aggregate as a base to re-pave over, essentially creating a new roadway section. Todd Blomstrom, PE May 6, 2020 Page 5 Appendix Arden Oaks Area Coring Pictures Todd Blomstrom, PE May 6, 2020 Page 6 Core 1 Core 2 Todd Blomstrom, PE May 6, 2020 Page 7 Core 3 Core 4 Todd Blomstrom, PE May 6, 2020 Page 8 Core 5 Core 6 Todd Blomstrom, PE May 6, 2020 Page 9 Core 7 Core 8 Todd Blomstrom, PE May 6, 2020 Page 10 Core 9 Exhibit 2 5HVLGHQW,QSXW 3$*(,17(17,21$//</()7%/$1. Draintile Sump Pump None Standing Water Duration Location Property Damage Other Issues Sketch Included Irrigation Pet Fence Wiring/Pipes1370 Arden Oaks DriveY Y N N N N N Catch basin is collapsing N Y Y N N1401- The house and yard are filled with everything - "you name it" including cars, used building materials, etc. Inhabitable and just gets worse and worse. The cars in the backyard have been there since the owner bought the property.1376 Arden Oaks DriveYYNN N N N N N YN NAt the corner of Arden Oaks Dr and County Road E would like to see a crosswalk marking.We have comcast cable that has wire running underground in the right of way and a mail box.1377 Arden Oaks DriveYYNN N N NI believe the catch basin need rebuilding most are over 35 years old in our neighborhood roads are in bad shape for sure.NNNNExcessive speed everyday between CO. Rd. E and north to the tee. It is a complete black out when the moon is not out. VERY DARKGoodwill looks awful - I wont support them. 1401 Co Rd E - Condemn this dumping ground. Trim trees on our "parkway". Shoreview keeps 96 looking great, as you can see everyday. Co. Rd. E is a big disappointment - trees LOOK BAD. When they do road repair we would like to retain our current type of curbing. Thank you1388 Arden Oaks DriveYYNN N N NNN Y N Y (Irrigation)NN1392 Arden Oaks DriveN Y N Y Unsure Unsure Nuisance N Y Y N NNAre we always going to be able to drive in and out of our garage? How much will it cost? I am 92 and have to save for the improvement. 1397 Arden Oaks DriveYYNN N N N N N NN NCrossing County Road E to trail at Arden Oaks Dr entrance. Crossing Old Snelling to trail at Arden Oaks Dr entrance.N1399 Arden Oaks DriveYYNNNNNNNNNNNN1415 Arden Oaks DriveYYNNNNNNNYNNNN1416 Arden Oaks CourtYYNN N N N N N YN YA openings to the neighborhood it is unsafe to cross at Arden Oaks Drive across County Road E to access the bike path and at Old Snelling at the other end of Arden Oaks Drive. Both sides are very dangerous for pedestrians to cross the street to reach the sidealk this creates a dangerous situation for people to access the park when crossing with young children and strollers from the sidewalk/bikepath on the main roads.N1428 Arden Oaks CourtYYNN N N N N N YN NNN1429 Arden Oaks CourtYYNN N N N N N YN Y NI have irrigation system water heads about 10' from Road.1434 Arden Oaks DriveYYNNNNNNNYNNNN1437 Arden Oaks CourtYYNNNNNNNYNNNN1438 Arden Oaks CourtYYNNNNNNNNNNNN1443 Arden Oaks CourtY Y N Y 1-2 Days 30' East Nuisance N N Y N N NStanding water in front of our driveway after rain in the street.1450 Arden Oaks DriveNYNNNNNNNNNNNN1452 Arden Oaks DriveNYNN N N N N N YN NCrossing from 1499 Arden Oaks Drive across Snelling Ave North to trail needs a crosswalk, could use one to cross county Road E out of Arden Oaks Drive as wellSee notes on attached map. Otherwise needs general resurfacing1453 Arden Oaks DriveY N N N N N N N N Y N N N Broken curbing in front of our house1462 Arden Oaks DriveYYNYThe ice and slush is there until evaporatesNDamage to the street; no mail delivery due to drainageTwo houses behind our house drain into our yard (1444 and 1438 Arden Oaks Court). We have drain lines that flow into the street.YYNYWe get lots of traffic just turning around in the culdesacWe want to talk to someone about the drainage issues. Please call Colleen Paulus 651-894-44951469 Arden Oaks DriveNYNN N N NThe sewer in front of our house takes all the water coming down the hill. In the winter we often have a "lake" in front of our driveway. In summer this can happen during heavy rain. When water freezes in the winter its very slippery.NNNN NUnsure of the scope of work - is just repaving the street and raising manholes (they need it)… or will include curb and gutter? Rasing the grates (they need it)?1473 Arden Oaks DriveNNYNNNNNNNYNNN1476 Arden Oaks DriveYYNY 1-2 WeeksNext to house to street backyard to front yard, South/east side to front north sideCreating damage (basement and Driveway), front yard landscaping had to be removed due to water damageConstant standing water on lawn curb and street. After rain water comes our of ground for several days to a week. Ice on street all winter from standing water YYNNTraffic uses culdesac as turn around. So dark on street I have had my car broken into several times. Because the street is a cut through between old snelling and county road E cars speed through during rush hour.Due to the nature of the street being easy in/out at least once a year there are car and home break-ins. It would be nice to have street lights or other safety features. There are currently no street lights.1483 Arden Oaks DriveYYNN N N NCuldesac across street - Major problem with water off (cant read word) elevations.NYNNConstant "speeders" going through neighborhood! Cut-through when Linden's sop sign becomes conjestedMail box relocation security! There have been recent mail thefts!1486 Arden Oaks DriveYYNN N N Nwater comes down between 1466 and 1462 and turns culdesac in front of these houses into ice rink in the winter. Water from 1486 and 1476 runs down into street, turns into ice in winter in the streetNYNY NProperty has heated driveway with colored concrete top and colored concrete steps going down to the street. Property has cable junction box and telephone junction box in the citys right of way1499 Arden Oaks DriveYYNN N N N N N YYYCrossing over Snelling Ave North Oaks Dr as a pedestrian is dangerous. I would like to see a combination of slower speed limit and a pedestrian crosswalk. (metered/signed) put in a place making it easier and safer for families to access the sidewalk and trails off Snelling.NNo address (1) Y Y N N N N N N Y Y N N N NNo address (2) Y Y N N N N N N N N N N Excessive Speed NNo address (3) Y Y N N N N N N N N N N N NPrivate Underground UtilitiesDrainage & Erosion IssuesQuestionaire Tabulation - Arden Oaks Street ImprovementsTraffic Issues Other IssuesAddress June 25, 2021 RE: Arden Oaks Street Improvements – Property Owners Questionnaire City Project Number PW-21-0109 Dear Resident of Arden Oaks: The City of Arden Hills has initiated the process of roadway rehabilitation and utility improvements for the summer of 2022 which includes your neighborhood. Over the next couple months, the City will be collecting data and studying your neighborhood street. A feasibility report will be prepared that includes information about the recommended improvements and associated costs. The Arden Hills City Council ordered the preparation of a feasibility report for the Arden Oaks Neighborhood Improvements at the April 26th, 2021, city council meeting. Things to know and consider as the project moves forward: x Surveyors will be working on your street very soon to collect topographic data for the street improvement project. The surveyors take ground shot data to locate key features within the project area. They may take shots into your yard and driveway to locate certain features and ground slopes. x Residents pay a portion of the overall project cost in the form of a special assessment. You will not be billed for the special assessment until 2022. x Estimated special assessments for your neighborhood will not be determined until after information has been gathered from the questionnaires and a feasibility report is completed. x An informational virtual presentation detailing the project will be available for viewing on the cities website in the coming weeks after all information has been collected and considered. x Components of a project vary and are based on questionnaire responses. Special assessments typically include the cost of the new roadway. Other utility upgrades such as water main, sanitary sewer, and storm sewer are funded through utility funds and are not assessed. x Construction typically starts in spring/early summer and ends in late fall of the same year. Another important step is to collect feedback from you regarding your street. The information you share with us is essential in determining certain aspects of the project that may be constructed. The following information explains the questionnaire that is enclosed. A map showing the boundaries of the area to be reconstructed is also enclosed. After reading this letter completely, please complete the questionnaire and return by June 10th, 2021, in the self-addressed stamped envelope. Drainage and Erosion Issues The City would like to know about any local drainage problems that you may have. Does storm water run-off stand in the street or in front of your house? Do you have a sump pump that directs water towards the street? Is your lawn wet from ground water coming through the ground? As part of the storm sewer design process, we would like to know if these or similar situations are occurring in your yard or around your neighborhood. If so, please describe it in the drainage and erosion section of the questionnaire. We will review them for possible corrective action if applicable to the project. Private Underground Utilities Some residents install private underground utilities near the street in the City owned right-of- way. Typically the right-of-way is 15' to 20' behind the roadway. These utilities are usually lawn irrigation or electric pet fences. Utility and roadway improvements can damage these utilities and other property in the right of way. The contractor is responsible for protecting marked irrigation systems. If marked irrigation is damaged it will be replaced by the contractor to its original or improved condition. However, if the contractor knows the location of these private utilities, they can attempt to avoid damaging them. Please mark your irrigation system before construction begins to avoid damage. Due to the difficulty of locating and protecting electric pet fences, it is problematic to require the contractor to protect and repair them during construction. If possible during construction, please accurately mark the pet fences to avoid damage. The contractor will not be required to fix the wires marked or unmarked, but damage may be avoidable if the fence is properly marked. If you have any private underground utilities, please tell us in the private underground utilities section of the questionnaire. Traffic/Pedestrian Issues The City of Arden Hills typically reviews traffic or pedestrian issues on local streets. We would like to know if you feel that your roadway has any traffic or pedestrian issues. If you feel that the streets in Arden Oaks neighborhood are overcrowded or are subject to speeding vehicles, please make a comment on the traffic/pedestrian issues section of the questionnaire. Questions During the next few weeks you may see engineering staff or land surveyors gathering information near or around your house. Feel free to ask them any questions about the street project. If you have questions after reading this letter or talking to staff, please call me or the engineering staff at 651-788-0269 (mobile) or 651-792-7847 (office). Sincerely, David Swearingen Public Works Director DSwearingen@cityofardenhills.com Enclosed: Property Owners Questionnaire Reconstruction Map Self-Addressed Stamped Envelope Project No. PW-21-0109 Arden Oaks Neighborhood Improvements 1 PROPERTY OWNERS QUESTIONAIRE ARDEN OAKS NEIGHBORHOOD STREET IMPROVEMENTS, CITY OF ARDEN HILLS Please do NOT answer these questions before you have read the attached letter. Please complete and return this survey by June 10th, 2021, using the self-addressed stamped-envelope. Address __________________________________________________________________________ Drainage and Erosion Issues: 1. Do you have any of the following? (check all that apply) Basement drain tile Sump pump None 2. Does water stand in your front yard after heavy rain? Yes No If yes, A. How long is it there? ______________________________________________________ B. How far away is it from your house? __________________________________________ C. Where is it in relation to the house (direction and feet)? _________________________ D. Is the standing water creating damage to the property or is it just a nuisance? ________________________________________________________________________ E. Please sketch in the space below: your house, garage, driveway, and where drainage problem is occurring: 3. Please list specific surface water drainage or erosion problems in your neighborhood: ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ NOTE: Most private drainage problems (which are usually attributed to grades at or near the foundation) will likely NOT be solved by this street project. However, with this information we may be able to take a look at the whole picture and possibly address some occurrences. Private Underground Utilities 4. Do you have an underground lawn irrigation system in the City right-of-way? (Typically the right-of-way is 15' to 20' behind the roadway.) Yes No 5. Do you have an underground electric pet containment system in the City's right-of-way? Yes No Project No. PW-21-0109 Arden Oaks Neighborhood Improvements 2 6. Do you have any private wiring, private pipes, etc in the City's right-of-way? Yes No Traffic/Pedestrian Issues 7. Do you feel your neighborhood or roadway has any pedestrian or traffic issues (e.g. crossing adjacent to busy roadways, parking, excessive speed, traffic volumes, etc.)? Yes No If yes, where? ___________________________________________________________________________ ___________________________________________________________________________ Other Issues 8. Additional Comments/Questions: ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ Thank you for your cooperation. Please return this questionnaire in the enclosed self-addressed, stamped-envelope. Please complete all questions and return to the City of Arden Hills by June 10th, 2021. 3$*(,17(17,21$//</()7%/$1. Exhibit 3 7\SLFDO6HFWLRQV 3$*(,17(17,21$//</()7%/$1. 2.0' MIN0.5'PE 9.5 WEARING COURSE MIXTURE (2,B) (SPWEA230B)AS DIRECTED BY THE ENGINEERRING COURSE MIXTURE (2,B) (SPWEA230B)AMATIONNTE BASE7" TO 15"LAMATIONSUBGRADEFULL DEPTH RECLAMATION Exhibit 4 (QJLQHHU¶V(VWLPDWH 3$*(,17(17,21$//</()7%/$1. (67,0$7('4 (67,0$7(' (67,0$7('727$/675((7 02%,/,=$7,21 /803680 675((7 6$:,1*%,73$9(0(17)8//'(37+/,1)7 675((7 6$:,1*&21&5(7(3$9(0(17)8//'(37+/,1)7 675((7 5(029(&85%$1'*877(5 /,1)7 675((7 5(029(%,780,1286'5,9(:$<3$9(0(17 64<' 675((7 5(029(&21&5(7('5,9(:$<3$9(0(17 64<' 675((7 6$/9$*($1'5(,167$//%5,&.3$9(56 64<' 675((7 *(27(;7,/()$%5,&7<3( 64<' 675((7 *(27(;7,/()$%5,&7<3(64<' 675((7 &20021(;&$9$7,21 &8<' 675((7 68%*5$'((;&$9$7,21 &8<' 675((7 '(:$7(5,1* /803680 675((7 6(/(&7*5$18/$5%2552: &8<' 675((7 &586+('52&.0,186721 675((7 7(6752//,1* 52$'67$ 675((7 68%*5$'(35(3$5$7,21 52$'67$ 675((7 675((76:((3(5:,7+3,&.83%5220+285 675((7 :$7(5 0*$//21 675((7 $**5(*$7(%$6(&9&/$66 721 675((7 )8//'(37+5(&/$0$7,21 64<' 675((7 0,//%,780,1286685)$&(64<' 675((7 7<3(63:($5,1*&2856(0,;785(&721 675((7 7<3(63121:($5,1*&2856(0,;785(%721 67250 3(5)733,3('5$,1 /,1)7 67250 &211(&7,172(;,67,1*'5$,1$*(6758&785( ($&+ :$7(5 $'-8679$/9(%2;($&+ :$7(5 5(3/$&(9$/9(%2;($&+ 672506$1 $'-867)5$0($1'5,1*&$67,1* ($&+ 675((7 &21&5(7(&85% *877(5'(6,*1' /,1)7 675((7 &21&5(7(&85% *877(5'(6,*163(&,$/ /,1)7 675((7 &21&5(7('5,9(:$<3$9(0(17 64<' 675((7 75$)),&&21752/ /803680 675((7 67$%,/,=('&216758&7,21(;,7/803680 675((7 67250'5$,1,1/(73527(&7,21 ($&+ 675((7 6(',0(17&21752//2*7<3(&203267/,1)7 675((7 &2002172362,/%2552: &8<' 675((7 )(57,/,=(57<3(3281' 675((7 &$7(*25<675$: 64<' 675((7 6((',1*$&5( 675((7 6(('0,;785( 3281' (67,0$7('48$1,7,7(6$5'(12$.61(,*+%25+22'675((7,03529(0(176,7(0180%(5727$/)8//'(37+5(&/$0$7,2163(&180%(5 '(6&5,37,21237,21)8//'(37+5(&/$0$7,2181,76,1',5(&7&26765281'(' PAGE ,17(17,21$//<LEFT BLANK Exhibit 5 3UHOLPLQDU\$VVHVVPHQW5ROOV 3$*(,17(17,21$//</()7%/$1. Description: Arden Oaks Street ImprovementsAssessment Unit Rate (50%): $6,560.00Interest Rate: 3.15%Term: 10Initial Year: 2022Total Units: 40NUMBER PARCEL ADDRESS PARCEL NUMBER LEGAL DESCRIPTION PROPERTY OWNER JOINT OWNER OWNER ADDRESS CITY AND ZIPASSESSIBLE UNITSSTREET ASSESSMENTTOTAL ASSESSMENTAMOUNTNOTES11486 ARDEN OAKS DR 273023330008Lot 2 Block 3 of ARDEN OAKSBarbara Muller1486 Arden Oaks DrArden Hills MN 55112-695516,560.00$ 6,560.00$ 21499 ARDEN OAKS DR273023330002Lot 1 Block 1 of ARDEN OAKSMatthew R JergensonSarah E Jergenson1499 Arden Oaks DrArden Hills MN 55112-695616,560.00$ 6,560.00$ 3 1483 ARDEN OAKS DR 273023330003 Lot 2 Block 1 of ARDEN OAKSThomas C HouseElizabeth R House1483 Arden Oaks DrArden Hills MN 55112-695616,560.00$ 6,560.00$ 41496 ARDEN OAKS DR273023330007Lot 1 Block 3 of ARDEN OAKSJeffrey T TraiforosJessica M Traiforos1496 Arden Oakes DrArden Hills MN 55112-695516,560.00$ 6,560.00$ 5 1476 ARDEN OAKS DR 273023330009Lot 3 Block 3 of ARDEN OAKSAlex SchiermanAnnie Schierman1476 Arden Oaks DrArden Hills MN 55112-695516,560.00$ 6,560.00$ 6 1469 ARDEN OAKS DR 273023330005Lot 2 Block 2 of ARDEN OAKSMark E NagelColleen C Nagel1469 Arden Oaks DrArden Hills MN 55112-695616,560.00$ 6,560.00$ 71473 ARDEN OAKS DR273023330039Lot 12 Block 3 of SHADY OAKS ADDITIONAaron J NielsenKirsten M Nielsen1473 Arden Oaks DrNew Brighton MN 55112-695616,560.00$ 6,560.00$ 8 1452 ARDEN OAKS DR 273023330013 Lot 7 Block 3 of ARDEN OAKSAmy L Valentine1452 Arden Oaks DrArden Hills MN 55112-695516,560.00$ 6,560.00$ 9 1460 ARDEN OAKS DR273023330012 Lot 6 Block 3 of ARDEN OAKSTimothy WagenknechtAlison R Wagenknecht 1460 Arden Oaks DrArden Hills MN 55112-695516,560.00$ 6,560.00$ 10 1462 ARDEN OAKS DR273023330011Lot 5 Block 3 of ARDEN OAKSTerry L PaulusColleen J Paulus1462 Arden Oaks DrArden Hills MN 55112-695516,560.00$ 6,560.00$ 111466 ARDEN OAKS DR273023330010Lot 4 Block 3 of ARDEN OAKSAnne T AlwellTullio J Alessi1466 Arden Oaks DrArden Hills MN 55112-695516,560.00$ 6,560.00$ 12 1442 ARDEN OAKS DR 273023340016 Lot 9 Block 3 of ARDEN OAKS Nancy Stevens Evertz Trustee 1442 Arden Oaks DrSaint Paul MN 55112-695516,560.00$ 6,560.00$ 131434 ARDEN OAKS DR273023340017Lot 10 Block 3 of ARDEN OAKSMichael BohanMaureen Obrien Bohan 1434 Arden Oaks DrNew Brighton MN 55112-695516,560.00$ 6,560.00$ 14 1424 ARDEN OAKS DR273023340018Lot 11 Block 3 of ARDEN OAKSGrant J WishartChristine A Wishart1424 Arden Oaks DrNew Brighton MN 55112-695516,560.00$ 6,560.00$ 151414 ARDEN OAKS DR273023340019Lot 12 Block 3 of ARDEN OAKSTodd K LundeenCindy L Lundeen1414 Arden Oaks DrArden Hills MN 55112-695516,560.00$ 6,560.00$ 161415 ARDEN OAKS DR273023340005Lot 8 Block 2 of ARDEN OAKSDennis A Foster TrusteePatricia L Foster Trustee1415 Arden Oaks DrArden Hills MN 55112-695616,560.00$ 6,560.00$ 171425 ARDEN OAKS DR273023340004Lot 7 Block 2 of ARDEN OAKSClaude R BragstadRuth C Bragstad1425 Arden Oaks DrArden Hills MN 55112-695616,560.00$ 6,560.00$ 181435 ARDEN OAKS DR273023340003Lot 6 Block 2 of ARDEN OAKSFrank R DolinarKathleen J Dolinar 1435 Arden Oaks DrSt Paul MN 55112-695616,560.00$ 6,560.00$ 19 1445 ARDEN OAKS DR 273023340002Lot 5 Block 2 of ARDEN OAKSKevin P KeenanNancy M Keenan 1445 Arden Oaks DrArden Hills MN 55112-695616,560.00$ 6,560.00$ 201453 ARDEN OAKS DR273023340001Lot 4 Block 2 of ARDEN OAKSPaul D SmythDorothy Smyth1453 Arden Oaks DrArden Hills MN 55112-695616,560.00$ 6,560.00$ 211450 ARDEN OAKS DR273023340015Lot 8 Block 3 of ARDEN OAKSMark W MccloskeyDawnelle J Mccloskey1450 Arden Oaks DrArden Hills MN 55112-695516,560.00$ 6,560.00$ 221463 ARDEN OAKS DR273023330006Lot 3 Block 2 of ARDEN OAKSDavid W DvorakDonna B Dvorak1463 Arden Oaks DrArden Hills MN 55112-695616,560.00$ 6,560.00$ 23 1413 ARDEN OAKS DR 273023340028-City Of Arden Hills1245 Highway 96 WArden Hills MN 55112-540006,560.00$ -$ ARDEN OAKS Park24 1388 ARDEN OAKS DR 273023340013 Lot 16 Block 2 of ARDEN OAKS Matthew J Goggin Grace J Goggin 1388 Arden Oaks Dr Arden Hills MN 55112-6957 1 6,560.00$ 6,560.00$ 251390 ARDEN OAKS DR273023340012Lot 15 Block 2 of ARDEN OAKSTravis A JohnsonMelanie Johnson1390 Arden Oaks DrSaint Paul MN 55112-695716,560.00$ 6,560.00$ 261392 ARDEN OAKS DR273023340011Lot 14 Block 2 of ARDEN OAKSJanet M Kuhl1392 Arden Oaks DrArden Hills MN 55112-695716,560.00$ 6,560.00$ 271395 ARDEN OAKS DR273023340010Lot 13 Block 2 of ARDEN OAKSJoshua A BodieSamantha J Brown1395 Arden Oaks DrArden Hills MN 55112-696416,560.00$ 6,560.00$ 281397 ARDEN OAKS DR273023340009Lot 12 Block 2 of ARDEN OAKSSteven J JohnsonSusan J Iverson1397 Arden Oaks DrSt Paul MN 55112-696416,560.00$ 6,560.00$ 29 1399 ARDEN OAKS DR 273023340008 Lot 11 Block 2 of ARDEN OAKSCarl J Nelson1399 Arden Oaks DrArden Hills MN 55112-696416,560.00$ 6,560.00$ 301401 ARDEN OAKS DR273023340007Lot 10 Block 2 of ARDEN OAKSCourtney J CarlsonJenna A Carlson1401 Arden Oaks DrArden Hills MN 55112-695616,560.00$ 6,560.00$ SUBJ TO ESMTS; LOT 10 BLK 231 1407 ARDEN OAKS DR273023340006Lot 9 Block 2 of ARDEN OAKSAlexandra WelleZachary J Muehlenbein1407 Arden Oaks DrArden Hills MN 55112-695616,560.00$ 6,560.00$ 32 1401 COUNTY ROAD E W 273023340055 Lot 1 Block 1 of SHADY OAKS ADDITION Korhan Yesil 1401 County Road E W Saint Paul MN 55112-365206,560.00$ -$ DRIVEWAY ON COUNRT ROAD E 33 1415 COUNTY ROAD E W 273023340059Lot 3 Block 2 of SHADY OAKS ADDITIONJoshua Golden1415 County Road E WArden Hills MN 55112-365206,560.00$ -$ DRIVEWAY ON COUNRT ROAD E 34 1376 ARDEN OAKS DR273023340052 Lot 19 Block 1 of SHADY OAKS ADDITIONDavid R Swenson TrusteeCheryl L Swenson Trustee 1376 Arden Oaks DrArden Hills MN 55112-695716,560.00$ 6,560.00$ EX W 25 FT OF S 210 FT AND EX N 30 FT LOT 3 BLK 2351377 ARDEN OAKS DR273023340060Lot 20 Block 3 of ARDEN OAKSDavid L BeamishNancy J Beamish1377 Arden Oaks DrArden Hills MN 55112-695816,560.00$ 6,560.00$ N 30 FT LOT 3 BLK 2 SHADY OAKS ADDITION AND IN SD ARDEN OAKS LOT 20 BLK 3361416 ARDEN OAKS CT273023340026Lot 19 Block 3 of ARDEN OAKSMatthew R NelsonCara Nelson1416 Arden Oaks CTArden Hills MN 55112-696116,560.00$ 6,560.00$ 37 1428 ARDEN OAKS CT273023340025Lot 18 Block 3 of ARDEN OAKSNicholas BrokkeErin Brokke1428 Arden Oaks CTArden Hills MN 55112-696116,560.00$ 6,560.00$ 381438 ARDEN OAKS CT273023340049Lot 17 Block 3 of ARDEN OAKSDavid M KempHoda S Kemp1438 Arden Oaks CTArden Hills MN 55112-696116,560.00$ 6,560.00$ 391444 ARDEN OAKS CT273023340023Lot 16 Block 3 of ARDEN OAKSCollin PittierRachel Jones-Pittier1444 Arden Oaks CTArden Hills MN 55112-696116,560.00$ 6,560.00$ 401443 ARDEN OAKS CT273023340022Lot 15 Block 3 of ARDEN OAKSDavid W AngellMary K Angell1443 Arden Oaks CTSt Paul MN 55112-696116,560.00$ 6,560.00$ 41 1437 ARDEN OAKS CT 273023340021Lot 14 Block 3 of ARDEN OAKSGeraldine L Kremer1437 Arden Oaks CTSt Paul MN 55112-696116,560.00$ 6,560.00$ 42 1370 ARDEN OAKS DR 273023340054 Lot 1 Block 1 of SHADY OAKS ADDITIONDonald F Palme 2158 64th StSaint Paul MN 55110-103316,560.00$ 6,560.00$ N 100 FT OF LOTS 1,2 & LOT 3 & THE S 15 FT OF THE N 115 FT OF LOTS 1 & 2 & THE W 10 FT OF LOT 3 BLK 143 1429 ARDEN OAKS CT 273023340020 Lot 13 Block 3 of ARDEN OAKSTodd Michael Hertog1429 Arden Oaks CTArden Hills MN 55112-696116,560.00$ 6,560.00$ 40 262,400.00$ TotalsArden Oaks Preliminary Assessment Roll PAGE ,17(17,21$//<LEFT BLANK Exhibit 6 $VVHVVPHQW0DSV 3$*(,17(17,21$//</()7%/$1. 1395139213901388137613771416142814381444144314371429141314521460146236093623363136323620143514271423141514011370138713771367COUNTY ROAD E WESTPASCAL AVENUE NORTHARDEN OAKS DRIVEARDEN OAKS COURT Exhibit 7 *HRWHFKQLFDO5HSRUW 3$*(,17(17,21$//</()7%/$1. GEOTECHNICAL REPORT ARDEN OAKS STREET IMPROVEMENTS ARDEN HILLS MN September 19, 2019 Prepared for: City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 WSB PROJECT NO. 014297-000 GEOTECHNICAL REPORT Geotechnical Report Arden Oaks Street Improvements Arden Hills, Minnesota WSB Project No. 014297-000 ARDEN OAKS STREET IMPROVEMENTS ARDEN HILLS, MINNESOTA FOR CITY OF ARDEN HILLS, MINNESOTA September 19, 2019 CERTIFICATION Geotechnical Report Arden Oaks Street Improvements Arden Hills, Minnesota WSB Project No. 014297-000 I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Darin E. Hyatt, PE Date: September 19, 2019 Lic. No. 41316 540 GATEWAY BLVD | BURNSVILLE, MN | 55337 | 952.737.4660 | WSBENG.COM September 19, 2019 Mr. Todd Blomstrom, PE Interim Public Works Director/City Engineer City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 Re: Geotechnical Report Arden Oaks Street Improvements Arden Hills, Minnesota WSB Project No.: 014297-000 Dear Mr. Blomstrom: We have conducted a geotechnical subsurface exploration program for the above referenced project. This report contains our soil boring logs, an evaluation of the conditions encountered in the borings and our recommendations for subgrade preparation, underground utility installation, and other geotechnical related design and construction considerations. If you have any questions concerning this report or our recommendations, or for construction material testing for this project, please call us at (952) 737-4660. Sincerely, WSB Darin Hyatt, PE Mark Osborn, PE Senior Geotechnical Engineer Geotechnical Project Engineer Attachment Geotechnical Report DEH/tw TABLE OF CONTENTS Geotechnical Report Arden Oaks Street Improvements Arden Hills, Minnesota WSB Project No. 014297-000 Page 1 TITLE SHEET CERTIFICATION SHEET LETTER OF TRANSMITTAL TABLE OF CONTENTS 1. INTRODUCTION ................................................................................................................................... 1 Project Location ......................................................................................................................... 1 Project Description .................................................................................................................... 1 Purpose and Project Scope of Services .................................................................................... 1 2. PROCEDURES ..................................................................................................................................... 2 2.1 Boring Layout and Soil Sampling Procedures ........................................................................... 2 2.2 Groundwater Measurements and Borehole Abandonment ....................................................... 2 2.3 Boring Log Procedures and Qualifications ................................................................................ 2 3. EXPLORATION RESULTS .................................................................................................................. 3 3.1 Site and Geology ....................................................................................................................... 3 3.2 Subsurface Soil and Groundwater Conditions .......................................................................... 3 3.3 Strength Characteristics ............................................................................................................ 3 3.4 Groundwater Conditions ............................................................................................................ 3 4. ENGINEERING ANALYSIS AND RECOMMENDATIONS .................................................................. 5 4.1 Discussion ................................................................................................................................. 5 4.2 Watermain Utilities ..................................................................................................................... 5 4.3 Backfill and Fill Selection and Compaction ............................................................................... 5 4.4 Dewatering................................................................................................................................. 5 4.5 Pavement Areas ........................................................................................................................ 5 4.6 Optional Frost Free Pavement Design ...................................................................................... 7 4.7 Construction Considerations ..................................................................................................... 7 4.8 Construction Safety ................................................................................................................... 7 4.9 Cold Weather Construction ....................................................................................................... 7 4.10 Field Observation and Testing................................................................................................... 7 4.11 Plan Review and Remarks ........................................................................................................ 8 5. STANDARD OF CARE ......................................................................................................................... 9 Appendix A Soil Boring Exhibit Logs of Test Borings Symbols and Terminology on Test Boring Log Notice to Report Users Boring Log Information Unified Soil Classification System (USCS) Geotechnical Report Arden Oaks Street Improvements Arden Hills, Minnesota WSB Project No. 014297-000 Page 1 1. INTRODUCTION Project Location The proposed roadway improvements will be in the Arden Oaks Neighborhood in Arden Hills, Minnesota. Specific roadway areas include Arden Oaks Drive, Arden Oaks Court and Arden Oaks Drive. Borings were completed through the existing pavement sections. The approximate boring locations can be found on the Soil Boring Exhibit in Appendix A. Project Description It is proposed to reconstruct the existing surface along these alignments and complete curb and gutter repairs/installation and place a new watermain. After backfilling the utilities, new roadways will be constructed. The new roadways will be two lane bituminous roads, reconstructed to about the same horizontal and vertical alignments as the existing ones. Underground utilities will consist of watermain. This utility is expected to be placed within 8 feet of final grades. WSB has developed recommendations for this project in consideration of the proposed layout, loadings, and configurations as understood at this time. WSB must be made aware of the revised or additional information in order to evaluate the recommendations for continued applicability. Purpose and Project Scope of Services Our proposal was authorized by Sue Polka, Interim City Engineer with the City of Arden Hills. In order to assist the design team in preparing plans and specifications, we have developed recommendations for pavement and utility subgrade preparation and pavement thicknesses. As such, we have completed a subsurface exploration program and prepared a geotechnical report for the referenced site. This stated purpose was a significant factor in determining the scope and level of service provided. Should the purpose of the report change the report immediately ceases to be valid and use of it without WSB’s prior review and written authorization shall be at the user’s sole risk. Our authorized scope of work has been limited to: 1. Mobilization / Demobilization of a Truck Mounted Drill Rig. 2. Clearing underground utilities utilizing the Gopher State One Call. 3. Drilling 8 standard penetration test borings to a depth of about 10 feet each. 4. Sealing the borings per Minnesota Department of Health procedures. 5. Perform soil classification and analysis. 6. Review of readily available project information and geologic data. 7. Providing this geotechnical report containing: a. Summary of our findings. b. Discussion of subsurface soil and groundwater conditions and how they may affect the proposed pavements and utilities. c. Estimated R-value of the soils. d. A discussion of soils for use as structural fill and site fill. Geotechnical Report Arden Oaks Street Improvements Arden Hills, Minnesota WSB Project No. 014297-000 Page 2 2. PROCEDURES 2.1 Boring Layout and Soil Sampling Procedures WSB recommended the boring depths and selected the desired locations. Our field crew staked the boring locations using existing site features as guides. The approximate boring locations are shown on the Soil Boring Exhibit in Appendix A which is an aerial photo. We drilled the borings on June 19, 2019, with a truck-mounted CME-55 drill rig operated by a two-person crew. The drill crew advanced the borings using continuous hollow stem augers. Drilling methods, crew chief, depths, sampling interval, casing usage, groundwater observations, test data, and other drilling information are indicated on the boring logs. Generally, the drill crew sampled at 2 ½ foot intervals to the borings termination depths. The materials encountered were described on field logs and representative samples were containerized, and transported to our laboratory for further examination and testing. The samples were visually examined to estimate the distribution of grain sizes, plasticity, consistency, moisture condition, color, presence of lenses and seams, and apparent geologic origin. We classified the soils according to type using the Unified Soil Classification System (USCS). A chart describing the Unified Soil Classification System is included in Appendix A. 2.2 Groundwater Measurements and Borehole Abandonment The drill crew observed the borings for free groundwater while drilling and after completion. These observations and measurements are noted on the boring logs. The crew then backfilled the borings with soil cuttings to comply with Minnesota Department of Health regulations. 2.3 Boring Log Procedures and Qualifications The subsurface conditions encountered by the test borings are illustrated on the Logs of Test Borings in Appendix A. Similar soils were grouped into the strata shown on the boring logs, and the appropriate estimated USCS classification symbols were also added. The depths and thickness of the subsurface strata indicated on the boring logs were estimated from the drilling results. The transition between materials (horizontal and vertical) is approximate and is usually far more gradual than shown. Information on actual subsurface conditions exists only at the specific locations indicated and is relevant only to the time exploration was performed. Subsurface conditions and groundwater levels at other locations may differ from conditions found at the indicated locations. The nature and extent of these conditions would not become evident until exposed by construction excavation. These stratification lines were used for our analytical purposes and, due to the aforementioned limitations, should not be used as a basis of design or construction cost estimates. Geotechnical Report Arden Oaks Street Improvements Arden Hills, Minnesota WSB Project No. 014297-000 Page 3 3. EXPLORATION RESULTS 3.1 Site and Geology The borings were performed on existing roadway alignments within the Arden Oaks neighborhood. The Ramsey County Geologic Atlas indicated the surficial geology in the area of our borings are glacial deposits. These deposits consist primarily of till consisting of silty and clayey sands to clay. 3.2 Subsurface Soil and Groundwater Conditions The boring profile generally consisted of a pavement section overlying fill and/or naturally deposited glacial till. Pavement Section The bituminous thickness ranged from about 5 to 6 ½ inches and averaged over 5 ½ inches. The underlying aggregate base ranged from about 5 to 13 inches and averaged about 7 ¾ inches. Fill Borings PB-E, PB-G and PB-H encountered fill beneath the aggregate base. The fill consisted mainly of sandy lean clay that was dark brown to brown and gray in color and moist. Naturally Deposited Soils Below the pavement section or fill, our borings encountered and terminated in glacially deposited soils. The glacial till consisted of sandy lean clay that contained gravel, was brown and moist. Glacial outwash consisting of sand was encountered beneath the till at a depth of about 10 feet in Boring PB-E. The fine- to coarse-grained sand contained gravel, was brown and considered moist. 3.3 Strength Characteristics The penetration resistance N-values of the materials encountered were recorded during drilling and are indicated as blows per foot (BPF). Those values provide an indication of soil strength characteristics and are located on the boring log sheets. Also, visual-manual classification techniques and apparent moisture contents were also utilized to make an engineering judgment of the consistency of the materials. Table 1 presents a summary of the penetration resistances in the soils for the standard penetration test borings completed and remarks regarding the material strengths of the soils. Table 1: Penetration Resistances Soil Type Classification Penetration Resistances Remarks Fill CL 5 to 7 BPF Variable compaction Till CL 4 to 20 BPF Very soft to hard Outwash SP 23 BPF Medium dense The preceding is a generalized description of soil conditions at this site. Variations from the generalized profile exist and should be assessed from the boring logs, the normal geologic character of the deposits, and the soils uncovered during site excavation. 3.4 Groundwater Conditions WSB took groundwater level readings in the exploratory borings, reviewed the data obtained, and discussed its interpretation of the data in the text of the report. Groundwater was not observed during or shortly after drilling and sampling. It should be noted that our borings were not left open long enough to allow for groundwater stabilization. In clay soils, it may take a long time (longer than what was available with our time on site) for water to enter a bore hole and rise to Geotechnical Report Arden Oaks Street Improvements Arden Hills, Minnesota WSB Project No. 014297-000 Page 4 its hydrostatic level. Based on our observations and the apparent moisture content in the penetration test samples it is our opinion that a static groundwater level is below the depth explored by our borings. Note that groundwater levels may fluctuate due to seasonal variations (e.g. precipitation, snowmelt and rainfall) and/or other factors not evident at the time of measurement. Geotechnical Report Arden Oaks Street Improvements Arden Hills, Minnesota WSB Project No. 014297-000 Page 5 4. ENGINEERING ANALYSIS AND RECOMMENDATIONS 4.1 Discussion Based on our borings it is our opinion that the proposed watermain and pavement can generally be supported on the soils encountered in the borings. However, soft sandy lean clay soils should be anticipated during construction and a partial removal and replacement maybe necessary. Also, the soils within the pavement subgrade consist mainly of lean clay soils, which are frost susceptible. Consideration should be given to partially subcutting these soils and replacing with a non-frost susceptible granular fill to reduce the potential frost heave below the pavement section. 4.2 Watermain Utilities Invert elevations are anticipated to be within 8 feet of existing grades and we anticipate the subgrade soils for the utilities will consist chiefly of sandy lean clay. If the clayey soils are soft or become soft it may be necessary to perform a partial subcut and replacement. Where soft unstable soils are encountered at invert grade, subexcavation of these materials to a depth of 1 to 2 feet and replacement with a coarse sand or gravel is recommended. Underground utilities are expected to be installed by backhoes completing the excavations and placing pipe and backfills. Soil compactors should be used to compact the fill in thin even lifts to the specified densities. 4.3 Backfill and Fill Selection and Compaction It is our opinion the onsite non-organic soils may be reused as backfill and fill provided they are moisture conditioned and can be compacted to their specified densities. Any wet soils excavated would need to be dried before reuse as an engineered fill. Backfills with cobbles larger than six inches (6”) should not come in contact with utilities. We recommend that soils be moisture conditioned to meet compaction specifications as determined from their standard Proctor tests (ASTM D-698). The fill should be spread in thin lifts (8 to 10 inches depending on compaction equipment) to allow for full depth compaction. Table 2 indicates the recommended compaction levels. Table 2: Recommended Level of Compaction for Backfill and Fill Area Percent of Standard Proctor Maximum Dry Density Pavement: Within 3 feet of top of subgrade Within 3 foot perimeter of structures such as manholes 100 Pavement: Greater than 3 feet below top of subgrade 95 Utility Trench (unless within 3 feet of pavement subgrade) 95 Landscaping (non-structural) 90 4.4 Dewatering Based on the results of our soil borings and the proposed construction, dewatering is not anticipated. 4.5 Pavement Areas After removing the existing pavement sections and backfilling the utilities, the final subgrade should have proper stability within three vertical feet of grading grade (grade which contacts the bottom of the aggregate base). This will generally be achieved in fill areas with proper compaction of embankment materials and in cut areas through proper subgrade preparation. The stability of the pavement subgrade should be evaluated using the test roll procedure (MnDOT 2111), except a fully loaded tandem axle dump truck or a full water truck should be utilized for the proof roll. If unstable soils are found under the test roll, Geotechnical Report Arden Oaks Street Improvements Arden Hills, Minnesota WSB Project No. 014297-000 Page 6 these soils should be improved by means of scarification, moisture conditioning, and re-compaction, or by subcutting and replacement. If the on-site soils cannot be moisture conditioned and compacted as recommended, we recommend removing these unsuitable materials and replacing them with Select Grading Material (MnDOT 2105.1.A.6). We also recommend a proof-roll be performed again on the aggregate base just prior to placement of the bituminous pavement. Table 3 below presents the approximate pavement section thickness and subgrade soils that were encountered within the borings. Table 3: Roadway Soil Boring Profiles Boring No. Bituminous Thickness (inches) Aggregate Base Thickness (inches) Subgrade Soils (Upper 4 feet) PB-A 5 12 Sandy lean clay PB-B 5 ½ 8 Sandy lean clay PB-C 6 6 Sandy lean clay PB-D 5 8 Sandy lean clay PB-E 6 5 Fill: Sandy lean clay PB-F 6 ½ 7 Sandy lean clay PB-G 5 ½ 5 Fill: Sandy lean clay PB-H 6 13 Fill: Sandy lean clay Once the site has been prepared as recommended, we anticipate the subgrade will consist predominately of sandy lean clay. The MnDOT Flexible Pavement Design Guidance Memo from January 2017, indicates soils such as those anticipated have an estimated R-value of 12. Being traffic counts were not provided to us, we have assumed that the volume and distribution of vehicles using these roadways will have 20-year flexible Equivalent Single Axle Loads (ESAL’s) less than 75,000. Based on MnDOT’s FlexPave excel design utilizing granular equivalent charts, we recommend the pavement sections indicated below in Table 4. Table 4: Recommended Flexible Pavement Section Section Thickness (inches) Granular Equivalent Bituminous Course, MnDOT 2360 2 4.5 Bituminous Course, MnDOT 2360 2 4.5 Aggregate Base, MnDOT 3138 (Class 5, 5Q, or 6) 8 8 Subgrade Preparation, MnDOT 2111 Yes - TOTAL 12 17.0 Geotechnical Report Arden Oaks Street Improvements Arden Hills, Minnesota WSB Project No. 014297-000 Page 7 Within several years after initial paving, some thermal shrinkage cracks will develop. We recommend routine maintenance be performed to improve pavement performance and increase pavement life. Pavement should be sealed with a liquid bitumen sealer to retard water intrusion into the base course and subgrade. Localized patch failures may also develop where trucks or buses turn on the pavement. When these occur, they should be cut out and patch repaired. 4.6 Optional Frost Free Pavement Design Optionally, the use of a non-frost susceptible sand cushion will help reduce the effects of frost heave. In our opinion, placement of 18 inches of select granular fill below the Class 5 Aggregate Base should generally provide for a non-frost susceptible subgrade. It should be noted that any sand cushion placed below the pavement section will provide positive benefits for reduced potential frost heave. The owner and/or design team should evaluate the costs and benefit of this option to determine if it should be incorporated into the pavement design. Drainage of the sand cushion is recommended. Drainage of the sand cushion may be accomplished by daylighting to adjacent ditches or the use of drain tile. Drain tile wrapped in a sock should be placed at the base of the sand cushion and tied into catch basins. We recommend the sand cushion contain a select granular sand with less than 12% passing the #200 sieve. Alternately, a 3 inch minus rock fill could be placed instead of a select granular sand and drain tile. For transitioning the thickness of the sand subbase along the profile of the roadway, we recommend the thickness have a longitudinal taper of no steeper than 10H:1V. A taper of 4H:1V can be used perpendicular to the centerline for cross street/driveway connections. The placement of the sand subbase should extend slightly beyond the outer edge of the curbs to maintain subgrade uniformity for frost movement. 4.7 Construction Considerations Good surface drainage should be maintained throughout the work. Under no circumstances should fill be placed into standing water. Soil corrections at this site for pavement subgrades may not be continuous in all areas. We recommend tapering the fills back to native soils at a ten to one (10:1) slope. 4.8 Construction Safety All excavations must comply with the requirements of OSHA 29 CFR, Part 1926, Subpart P “Excavations and Trenches”. This document states that excavation safety is the responsibility of the contractor. Reference to this OSHA requirement should be included in the job specifications. The responsibility to provide safe working conditions on this site, for earthwork, building construction, or any associated operations is solely that of the contractor. This responsibility is not borne in any manner by WSB. 4.9 Cold Weather Construction It is our understanding that construction is unlikely to occur during the winter months. However, if the construction does continue into the winter months we recommend the following guidelines. Only unfrozen fill should be used. Placement of fill must not be permitted on frozen soil. 4.10 Field Observation and Testing The soil conditions illustrated on the Logs of Test Borings in Appendix A are indicative of the conditions only at the boring locations. For this reason, we recommend that all excavations at this site be observed by a geotechnical engineer or technician prior to fill or backfill placement or construction of any foundation elements to determine if the soils are capable of supporting the fill backfill and/or foundation loads. These Geotechnical Report Arden Oaks Street Improvements Arden Hills, Minnesota WSB Project No. 014297-000 Page 8 observations are necessary to judge if all unsuitable materials have been removed from within the planned construction area and an appropriate degree of lateral oversize has been provided. WSB also recommends a representative number of field density tests be taken in all engineered fill and backfill placed to aid in judging its suitability. Fill placement and compaction should be monitored and tested to determine that the resulting fill and backfill conforms to specified density, strength or compressibility requirements. Prior to use, any proposed fill and backfill material should be submitted to the WSB laboratory for testing to verify compliance with recommendations and project specifications. Dynamic Cone Penetrometer (DCP) tests can be completed in the aggregate base in lieu of density testing. We recommend following MnDOT Specification 2211.3.D.2.c. WSB would be pleased to provide the necessary field observation, monitoring and testing services during construction. 4.11 Plan Review and Remarks The observations, recommendations and conclusions described in this report are based primarily on information provided to WSB, obtained from our subsurface exploration, our experience, several necessary assumptions and the scope of service developed for this project and are for the sole use of our client. We recommend that WSB be retained to perform a review of final design drawing and specifications to evaluate that the geotechnical engineering report has not been misinterpreted. Should there be any changes in the design or location of the structures related to this project or if there are any uncertainties in the report we should be notified. We would be pleased to review any project changes and modify the recommendations in this report (if necessary) or provide any clarification in writing. The entire report should be kept together; for example, boring logs should not be removed and placed in the specifications separately. The boring logs and related information included in this report are indicators of the subsurface conditions only at the specific locations indicated on the Soil Boring Exhibit and times noted on the Logs of Test Boring sheets in Appendix A. The subsurface conditions, including groundwater levels, at other locations on the site may differ significantly from conditions that existed at the time of sampling and at the boring locations. The test borings were put down by WSB solely to obtain indications of subsurface conditions as part of a geotechnical exploration program. No services were performed to evaluate subsurface environmental conditions. WSB has not performed any observations, investigations, studies or testing that is not specifically listed in the scope of service. WSB shall not be liable for failing to discover any condition whose discovery required the performance of services not authorized by the Agreement. Geotechnical Report Arden Oaks Street Improvements Arden Hills, Minnesota WSB Project No. 014297-000 Page 9 5. STANDARD OF CARE The recommendations and opinions contained in this report are based on our professional judgment. The soil testing and geotechnical engineering services performed for this project have been performed with the level of skill and diligence ordinarily exercised by reputable members of the same profession under similar circumstances, at the same time and in the same or a similar locale. No warranty, either express or implied, is made. Geotechnical Report Appendix A Arden Oaks Street Improvements Arden Hills, Minnesota WSB Project No. 014297-000 APPENDIX A Soil Boring Exhibit Log of Test Borings Symbols and Terminology on Test Boring Log Notice to Report Users Boring Log Information Unified Soil Classification Sheet (USCS) !( !( !( !( !(!( !( !( PB-A PB-B PB-C PB-D PB-E PB-F PB-G PB-H ARDEN OAKS DR COUNTY ROAD ESNELLING AVE NPASCAL AVE NARDEN OAKS CT SNELLING AVE N!(Soil Boring Location 0175 Feet¯ Soil Boring Exhibit Geotechnical Report | Arden Oaks Street and Utility Improvements Arden Hills, MN WSB Project: 014297-000 Document Path: K:\014297-000\GIS\Maps\SoilBoringExhibit\ArdenOaksSoilBoring.mxd Date Saved: 9/3/2019 8:02:06 AM1 inch = 175 feet ! # $%"$&'%( )* * * &,+!* & ! +-$) .*!/3(4/1/ 5(2(0 0!7(5 *05(6 5 &.8 $"* $& ,* .*$& ,* - *) ,* - *) *!*. $'& - *)!*.*!"* %)*"*& "!*, ,*, * 9 "*', );9 *&,;9 !6607; ,*)<8(2 &1; (4 25; & )'=* & "*; " (0'>1.(81! )'=* !' $'&; (01/"&')$&&%"*) *' !$*&-?; # "!*" @&+* *'!'$ ')$$&% ,* A5B 9 # : -!@1& !"# %"&$ '($$$&)&&&'$'$)*+%*,+-.,* )$$'&'" *)$ ! ! # 9 9 $%"$&'%(: )* * * &,+!* & ! +-$) .*!/3(4/1/ 152(0 !$"*'&*)' < *05(6 5 &.8 $"* $& ,* .*$& ,* - *) ,* - *) *!*. $'& - *)!*.*!"* %)*"*& "!*, ,*, * #9 "*', );9 *&,;9 !6607; ,*)<8(2 &1; (4 25; & )'=* & "*; " (0'>1.(81! )'=* !' $'&; (01/"&')$&&%"*) *' !$*&-?; # "!*" @&+* *'!'$ ')$$&% ,* A5B 9 # : -!@1& !"# %"&$ '($$$&)&&&'$'$)*+%*,+-.,* )$$'&'" *)$ ! ! 9 : 9$%"$&'%(9 )* * * &,+!* & ! +-$) .*!/3(4/1/ 155( *05(6 5 &.8 : $"* $& ,* .*$& ,* - *) ,* - *) *!*. $'& - *)!*.*!"* %)*"*& "!*, ,*, * #9 "*', );9 *&,;9 !6607; ,*)<8(2 &1; (4 25; & )'=* & "*; " (0'>1.(81! )'=* !' $'&; (01/"&')$&&%"*) *' !$*&-?; # "!*" @&+* *'!'$ ')$$&% ,* A5B 9 # : -!@1& !"# %"&$ '($$$&)&&&'$'$)*+%*,+-.,* )$$'&'" *)$ ! ! # # $%"$&'%(: )* * * &,+!* & ! +-$) .*!/3(4/1/ 152(0 *05(6 5 &.8 $"* $& ,* .*$& ,* - *) ,* - *) *!*. $'& - *)!*.*!"* %)*"*& "!*, ,*, * #9 "*', );9 *&,;9 !6607; ,*)<8(2 &1; (4 25; & )'=* & "*; " (0'>1.(81! )'=* !' $'&; (01/"&')$&&%"*), *' !$*&-?; # "!*" @&+* *'!'$ ')$$&% ,* A5B 9 # : -!@1& !"# %"&$ '($$$&)&&&'$'$)*+%*,+-.,* )$$'&'" *)$ ! '8412 ! ! 9 9$%"$&'%( )* * * &,+!* & ! +-$) .*!/0(>3(4/ 1 &,+!* & ! +-$) .*!/(00123(4/ 1/155( &,-$) .*!/56(0/3(4/1/ 0801 *05(6 5 &.8 # $"* $& ,* .*$& ,* - *) ,* - *) *!*. $'& - *)!*.*!"* %)*"*& "!*, ,*, * #9 "*', );9 *&,;9 !6607; ,*)<8(2 &1; (4 25; & )'=* & "*; " (0'>1.(81! )'=* !' $'&; (01/"&')$&&%"*)* *' !$*&-?; # "!*" @&+* *'!'$ ')$$&% ,* A5B 9 # : -!@1& !"# %"&$ '($$$&)&&&'$'$)*+%*,+-.,* )$$'&'" *)$ ! ! 9 9$%"$&'%(# )* * * &,+!* & ! +-$) .*!/3(4/1/ (7155( *05(6 5 &.8 9 $"* $& ,* .*$& ,* - *) ,* - *) *!*. $'& - *)!*.*!"* %)*"*& "!*, ,*, * #9 "*', );9 *&,;9 !6607; ,*)<8(2 &1; (4 25; & )'=* & "*; " (0'>1.(81! )'=* !' $'&; (01/"&')$&&%"*) *' !$*&-?; # "!*" @&+* *'!'$ ')$$&% ,* A5B 9 # : -!@1& !"# %"&$ '($$$&)&&&'$'$)*+%*,+-.,* )$$'&'" *)$ ! ! ! # $%"$&'%( )* * * &,+!* & ! +-$) .*!/6(7/1 &,+!* & ! +-$) .*!/3(4/1/ 5( *05(6 5 &.8 $"* $& ,* .*$& ,* - *) ,* - *) *!*. $'& - *)!*.*!"* %)*"*& "!*, ,*, * #9 "*', );9 *&,;9 !6607; ,*)<8(2 &1; (4 25; & )'=* & "*; " (0'>1.(81! )'=* !' $'&; (01/"&')$&&%"*) *' !$*&-?; # "!*" @&+* *'!'$ ')$$&% ,* A5B 9 # : -!@1& !"# %"&$ '($$$&)&&&'$'$)*+%*,+-.,* )$$'&'" *)$ ! ! ! 9 9$%"$&'%( )* * * &,+!* & ! +-$) .*!/6(70 3(4/1 &,+!* & ! +-$) .*!/3(4/1/ 5( *05(6 5 &.8 : 9 $"* $& ,* .*$& ,* - *) ,* - *) *!*. $'& - *)!*.*!"* %)*"*& "!*, ,*, * 99 "*', );9 *&,;9 !6607; ,*)<8(2 &1; (4 25; & )'=* & "*; " (0'>1.(81! )'=* !' $'&; (01/"&')$&&%"*) *' !$*&-?; # "!*" @&+* *'!'$ ')$$&% ,* A5B 9 # : -!@1& !"# %"&$ '($$$&)&&&'$'$)*+%*,+-.,* )$$'&'" *)$ ! 6\PERO 'HVFULSWLRQ 6\PERO 'HVFULSWLRQ +6$ /'+ROORZ6WHP$XJHU 0& 0RLVWXUHFRQWHQW$670' )$ )OLJKW$XJHU '' 'U\'HQVLW\SFI +$ +DQG$XJHU // /LTXLG/LPLW$670' 5& 6L]H$%RU1URWDU\FDVLQJ 3/ 3ODVWLF/LPLW$670' &6 &RQWLQXRXVVSOLWEDUUHOVDPSOLQJ '0 'ULOOLQJ0XG ,QVHUWVLQODVWFROXPQ -: -HWWLQJ:DWHU 6% 2'VSOLWEDUUHOVDPSOLQJ 4X 8QFRQILQHGFRPSUHVVLYHVWUHQJWKSVI$670' B/ RU2'VSOLWEDUUHOOLQHUVDPSOHU 3T 3HQHWURPHWHU5HDGLQJWVI$670' B7 RUWKLQZDOOHGWXEHVDPSOH 7V 7RUYDQH5HDGLQJWV : :DVKVDPSOH * 6SHFLILF*UDYLW\$670' % %DJVDPSOH 6/ 6KULQNDJHOLPLWV$670' 3 7HVW3LWVDPSOH 2& 2UJDQLF&RQWHQFW$670' B4 %414RU34ZLUHOLQHV\VWHP 63 6ZHOO3UHVVXUHWVI$670' B; $;%;RU1;GRXEOHWXEHEDUUHO 36 3HUFHQWVZHOOXQGHUSUHVVXUH$670' 1 6WDQGDUGSHQHWUDWLRQWHVWEORZSHUIRRW )6 )UHHVZHOO$670' &5 &RUHUHFRYHU\SHUFHQW 66 6KULQNVZHOO$670' :/ :DWHUOHYHO S+ QD QRPHDVXUHPHQWUHFRUGHG 6& 6XOIDWHFRQWHQWSDUWVPLOOLRQRUPJO && &KORULGHFRQWHQWSDUWVPLOOLRQRUPJO & 2QHGLPHQVLRQDOFRQVROLGDWLRQ$670' 4F 7ULD[LDOFRPSUHVVLRQ$670'DQG' '6 'LUHFW6KHDU$670' . &RHIILFLHQWRISHUPHDELOLW\FPVHF$670' 3 3LQKROH7HVW$670' '+ 'RXEOHK\GURPHWHU$670' 0$ 3DUWLFOHVL]HDQDO\VLV$670' 5 /DERUDWRU\HOHFWUHLFDOUHVLVWLYLW\RKPFP$670* 96 )LHOGYDQHVKHDU$670' 54' 5RFNTXDOLW\GHVLJQDWLRQSHUFHQW ,5 ,QILOWUDWLRQ7HVW$670' 7\SH 6L]H5DQJH 7HUP 9LVXDO2EVHUYDWLRQ %RXOGHUV ! /HQVHV 6PDOOSRFNHWVRIGLIIHUHQWVRLOV &REEOHV /DPLQDWLRQ WKLFNVWUDWXP &RDUVHJUDYHO /D\HU WKLFNVWUDWXP )LQHJUDYHO VLHYH 6WUDWLILHG $OWHULQJOHQVHVRIYDU\LQJPDWHULDOVRUFRORUV &RDUVHVDQG VLHYHVLHYH 9DUYHG $OWHULQJODPLQDWLRQVRIFOD\VLOWILQHVDQGRUFRORUV 0HGLXPVDQG VLHYHVLHYH 'U\ 3RZGHU\QRQRWLFHDEOHZDWHU )LQHVDQG VLHYHVLHYH 0RLVW 'DPSEHORZVDWXUDWLRQ 6LOW SDVVLQJVLHYHDQG!PP :HW 0&DERYHSODVWLFOLPLW &OD\ SDVVLQJVLHYHDQGPP :DWHUEHDULQJ 3HUYLRXVVRLOEHORZZDWHUWDEOH 6DWXUDWHG &RKHVLYHVRLOZLWK0&DERYHOLTXLWOLPLW *UDYHO 'HVFULSWLRQ *UDYHO 19DOXH 5HODWLYH'HQVLW\ $OLWWOHJUDYHO 9HU\ORRVH :LWKJUDYHO /RRVH *UDYHOO\ 0HGLXPGHQVH 'HQVH ! 9HU\GHQVH 3DUWLFOH6L]HV 6RLO/D\HULQJDQG0RLVWXUH 6<0%2/6 6<0%2/6$1'7(50,12/2*<217(67%25,1*/2* 'ULOOLQJDQG6DPSOLQJ /DERUDWRU\7HVWLQJ 7(50,12/2*< *UDYHO&RQWHQW 6WDQGDUG3HQWUDWLRQ5HVLVWDQFH1YDOXH &RDUVH*UDLQHG6RLOV )LQH*UDLQHG6RLOV &RKHVLRQOHVV6RLOV &RKHVLYH6RLOV 'HVFULSWLRQ 7UDFHRIJUDYHO DOLWWOHJUDYHO ZLWKJUDYHO *UDYHOO\ 9HU\KDUG 19DOXH ! &RQVLVWHQF\ 9HU\VRIW 6RIW )LUP +DUG 127,&(725(325786(56%25,1*/2*,1)250$7,21 6XEVXUIDFH3URILOHV 7KHVXEVXUIDFHVWUDWLILFDWLRQOLQHVRQWKHJUDSKLFUHSUHVHQWDWLRQRIWKHWHVWERULQJVVKRZDQ DSSUR[LPDWHERXQGDU\EHWZHHQVRLOW\SHVRUURFN7KHWUDQVLWLRQEHWZHHQPDWHULDOVLVDSSUR[LPDWH DQGLVXVXDOO\IDUPRUHJUDGXDOWKDQVKRZQ(VWLPDWLQJH[FDYDWLRQGHSWKVVRLOYROXPHVDQGRWKHU FRPSXWDWLRQVUHO\LQJRQWKHVXEVXUIDFHVWUDWDPD\QRWEHSRVVLEOHWRDQ\GHJUHHRIDFFXUDF\ :DWHU/HYHO :6% $VVRFLDWHV,QFWRRNJURXQGZDWHUOHYHOUHDGLQJVLQWKHH[SORUDWRU\ERULQJVUHYLHZHGWKHGDWD REWDLQHGDQGGLVFXVVHGLWVLQWHUSUHWDWLRQRIWKHGDWDLQWKHWH[WRIWKLVUHSRUW7KHJURXQGZDWHUOHYHO PD\IOXFWXDWHGXHWRVHDVRQDOYDULDWLRQVFDXVHGE\SUHFLSLWDWLRQVQRZPHOWUDLQIDOOVFRQVWUXFWLRQRU UHPHGLDWLRQDFWLYLWLHVDQGRURWKHUIDFWRUVQRWHYLGHQWDWWKHWLPHRIPHDVXUHPHQW 7KHDFWXDOGHWHUPLQDWLRQRIWKHVXEVXUIDFHZDWHUOHYHOLVDQLQWHUSUHWLYHSURFHVV6XEVXUIDFHZDWHU OHYHOPD\QRWEHDFFXUDWHO\GHSLFWHGE\WKHOHYHOVLQGLFDWHGRQWKHERULQJORJV1RUPDOO\D VXEVXUIDFHH[SORUDWLRQREWDLQVJHQHUDOLQIRUPDWLRQUHJDUGLQJVXEVXUIDFHIHDWXUHVIRUGHVLJQSXUSRVHV $QDFFXUDWHGHWHUPLQDWLRQRIVXEVXUIDFHZDWHUOHYHOVLVQRWSRVVLEOHZLWKDW\SLFDOVFRSHRIZRUN 7KHXVHRIWKHVXEVXUIDFHZDWHUOHYHOLQIRUPDWLRQSURYLGHGIRUHVWLPDWLQJSXUSRVHVRURWKHUVLWH UHYLHZFDQSUHVHQWDPRGHUDWHWRKLJKULVNRIHUURU 7KHIROORZLQJLQIRUPDWLRQLVREWDLQHGLQWKHILHOGDQGQRWHGXQGHU:DWHU/HYHO0HDVXUHPHQWVDWWKH ERWWRPRIWKHORJ 6DPSOH'HSWK 7KHORZHVWGHSWKRIVRLOVDPSOLQJDWWKHWLPHDZDWHUOHYHO PHDVXUHPHQWLVWDNHQ &DVLQJ'HSWK 7KHGHSWKWRWKHERWWRPRIWKHFDVLQJRUKROORZVWHPDXJHU DWWKHWLPHRIZDWHUOHYHOPHDVXUHPHQW &DYHLQ'HSWK 7KHGHSWKDWZKLFKDPHDVXULQJWDSHVWRSVLQWKHERUHKROH :DWHU/HYHO 7KHSRLQWLQWKHERUHKROHDWZKLFKIUHHVWDQGLQJZDWHULV HQFRXQWHUHGE\DPHDVXUHGHYLFHIURPWKHVXUIDFH 2EVWUXFWLRQ'HSWKV 2EVWUXFWLRQVDQGRUREVWUXFWLRQGHSWKVPD\EHQRWHGRQWKHERULQJORJV2EVWUXFWLRQLQGLFDWHVWKH VDPSOLQJHTXLSPHQWHQFRXQWHUHGUHVLVWDQFHWRSHQHWUDWLRQ,WPXVWEHUHDOL]HGWKDWFRQWLQXDWLRQRI GULOOLQJWKHXVHRIRWKHUGULOOLQJHTXLSPHQWRUIXUWKHUH[SORUDWLRQPD\SURYLGHLQIRUPDWLRQRWKHUWKDQ WKDWGHSLFWHGRQWKHORJV7KHFRUUHODWLRQRIREVWUXFWLRQGHSWKVRQWKHORJZLWKFRQVWUXFWLRQIHDWXUHV VXFKDVURFNH[FDYDWLRQIRXQGDWLRQGHSWKVRUEXULHGGHEULVFDQQRWQRUPDOO\EHGHWHUPLQHGZLWKDQ\ GHJUHHRIDFFXUDF\)RUH[DPSOHSHQHWUDWLRQRIZHDWKHUHGURFNE\VRLOVDPSOLQJHTXLSPHQWPD\QRW FRUUHODWHZLWKUHPRYDOE\FHUWDLQW\SHVRIFRQVWUXFWLRQHTXLSPHQW8VLQJWKLVLQIRUPDWLRQIRU HVWLPDWLQJSXUSRVHVRIWHQUHVXOWVLQDKLJKGHJUHHRIPLVLQWHUSUHWDWLRQ $FFXUDWHO\LGHQWLI\LQJWKHREVWUXFWLRQRUHVWLPDWLQJGHSWKVZKHUHKDUGURFNLVSUHVHQWRYHUWKHVLWH UHTXLUHVDVFRSHRIVHUYLFHEH\RQGWKHQRUPDOJHRWHFKQLFDOH[SORUDWLRQSURJUDP7KHULVNRIXVLQJWKH LQIRUPDWLRQQRWHGRQWKHERULQJORJVIRUHVWLPDWLQJSXUSRVHVPXVWEHXQGHUVWRRG 3$*(,17(17,21$//</()7%/$1. Exhibit 8 3ODQV 3$*(,17(17,21$//</()7%/$1. CONCRETE DRIVEWAY PAVEMENT6" AGGREGATE BASE CLASS 5RADEWAY2.0" TYPE 9.5 WEARING COURSE MIXTURE (2,B) (SPWEA230B)TACK COAT AS DIRECTED BY THE ENGINEER2.0" TYPE 9.5 WEARING COURSE MIXTURE (2,B) (SPWEA230B)+/- 12" FULL DEPTH RECLAMATION5" COMMON EXCAVATION1" OF CLASS 5 AGGREGATE BASEDEPTH OF BASE VARIES 7" TO 15"FULL DEPTH RECLAMATION - OPTION 1SUBGRADEMILL & OVERLAY - OPTION 2 1460146214661476>>>> >>>>>>>>>3+004+005+00PI: 4+47.812+82.60 PVI STA: 4+66.16PVI ELEV: 923.60LENGTH: 179.10HIGH PT. STA: 5+02.88HIGH PT ELEV 922 20PVI STA: 4+66.16PVI ELEV: 923.60LENGTH: 179.10HIGH PT. STA: 5+02.88HIGH PT ELEV 922 20 MATC HLI N E - ST A. 7+ARDEN OAKS DRIVEREPLACEMENTDRAINTILE >>>>>>WATWAT139516+00T 14281438144421+0022+0022+62.76MATCHLINE - STA. 16+50ARDEN OA 0.68%0.65%PVI STA: 2+79.29PVI ELEV: 940.99LENGTH: 168.16LOW PT. STA: 2+81.28LOW PT ELEV: 941.27PVI STA: 1+22.77PVI ELEV: 942.05LENGTH: 101.73HIGH PT. STA: 1+46.75HIGH PT ELEV: 941.79PVI STA: 4+27.96PVI ELEV: 941.95LENGTH: 120.32HIGH PT. STA: 4+10.34HIGH PT ELEV: 941.700.68%0.65%PVI STA: 2+79.29PVI ELEV: 940.99LENGTH: 168.16LOW PT. STA: 2+81.28LOW PT ELEV: 941.27PVI STA: 1+22.77PVI ELEV: 942.05LENGTH: 101.73HIGH PT. STA: 1+46.75HIGH PT ELEV: 941.79PVI STA: 4+27.96PVI ELEV: 941.95LENGTH: 120.32HIGH PT. STA: 4+10.34HIGH PT ELEV: 941.70 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2021-042 A RESOLUTION RECEIVING FEASIBILITY REPORT AND CALLING FOR A PUBLIC HEARING ON IMPROVEMENTS FOR THE ARDEN OAKS STREET IMPROVEMENTS PROJECT WHEREAS, pursuant to Resolution 2021-023 of the Council adopted April 26, 2021, a report has been prepared by the City’s Engineer Toltz, King, Duvall and Anderson (TKDA), dated July 20, 2021 with reference to the improvement of the following streets: Arden Oaks Drive (From Snelling Ave N to County Rd E) Arden Oaks Court WHEREAS, and this report was received by the Council on July 26, 2021; and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS MINNESOTA: 1. The Council will consider the improvement of such streets in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429. 2. A public hearing shall be held on such proposed improvement on the 23rd day of August, 2021, in the Council Chambers of the City Hall at 7:00 p.m. and the City Administrator shall give mailed and published notice of such hearing and improvement as required by law. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 26th DAY OF JULY, 2021. David Grant, Mayor ATTEST: Julie Hanson, City Clerk To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. Page 1 of 2 DATE: July 26, 2021 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Authorization to Begin Recruitment Process for a Community Development Director Budgeted Amount: Estimated Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • Authorizing staff to begin the recruitment process for a Community Development Director. All items need a simple majority for action unless otherwise noted. Background The City currently has a vacancy for a Community Development Director. The City Council is asked to allow staff to being the recruitment process for the position. Anticipated process: -Council approves authorization to begin the recruitment process -Staff posts for the position and reviews candidates -Staff reviews applications and selects interview candidates -Staff will conduct a first round of interviews and select final round candidates -The finalists will conduct the leadership assessment for Department Heads -The City Council will conduct a final round of candidate interviews and select a candidate -Staff will bring forward a finalist for official Council approval This position is considered a Department Head position and in the past, Staff has done a first round interview of candidates and the City Council has done a final round and made their CONSENT – 6K MEMORANDUM Page 2 of 2 selection. This is the process Staff is anticipating. Council may discuss and provide additional direction if needed. Budget Impact This position will have an impact on the budget as it is a higher salary than the budgeted City Planner position. Attachments Attachment A: Updated Community Development Director Job Description Red Line Attachment B: Updated Community Development Director Job Description Clean 1 CITY OF ARDEN HILLS POSITION DESCRIPTION Position Title: Community Development Director Department: Community Development Accountable to: City Administrator Positions Supervised: Building Official, City Planner, Associate PlannerSenior Planner Status: Regular Full Time June 2015July 2021 PRIMARY OBJECTIVES Performs complex professional work managing and directing all planning, building inspection, code enforcement, and community development activities, identifying public-private partnerships for new economic opportunities, assisting in the daily City operations, assuring compliance with City policies, goals and programs, and related work as apparent or assigned. This is a unique and dynamic position where the person in this role will spend approximately 50% of the time on the responsibilities of Community Development and 50% of the time as the City Planner. Responsible for overall planning duties and delegates work to the Senior Planner. This person in this role will be expected to think big picture for the City but also handle detailed planning work on a day-to-day basis. Work involves setting policies and goals under the direction of the City Administrator. Departmental supervision is exercised over Building Official, Associate Planner and City Plannerand Senior Planner. Limited oversight is exercised over the Building and Code Enforcement Inspector. QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ESSENTIAL FUNCTIONS OF THE POSITION Serves as the principal planner and zoning administrator for the City of Arden Hills. Performs hands-on detailed technical planning work on planning cases and delegates planning activities to the Senior Planner as appropriate; this position will be expected to handle planning cases from beginning to end. This will include, but not be limited to, review of PUD’s, CUP’s, variances, Comprehensive Plan Amendments. Receives and processes zoning and land use applications, completes detailed analysis for conformity with City Codes, prepares case files, coordinates publication of notices to property owners as necessary, and presents cases to Planning Commission and the City Council. Oversees and coordinates community development activities, providing technical and administrative assistance to property owners, promoting development and redevelopment activities, and assists in the marketing of properties within the City; responsible for identifying and managing the elements essential to the success of all aspects of Economic Development and (re)development projects. Serves as staff liaison to the Economic Development Commission and Executive Director at the Economic Development Authority. 2 Conducts research, interprets data, and prepares reports and recommendations on issues and projects as assigned, which may impact the economic vitality of the City. Ensures developer compliance with Council directives and development contracts. Supervises, plans, and organizes activities in the areas of Planning, Recycling, Inspections, Economic Development and Code Enforcement; supervises and assists the City Planner and Associate PlannerSenior Planner in developing, changing and implementing land use plans, regulations, and policies. Serves as the Development Director for the TCAAP Joint Development Authority. Supervises and assists the Building Official to ensure positive and effective enforcement of City plans, policies, and ordinances; including monitoring developer compliance with Council directives and development contracts. Performs special assignments and projects as assigned by the City Administrator and City Council. Provides technical assistance to City departments on projects and activities as directed by the City Administrator. Represents the City on various boards and to various state, metropolitan and county agencies. Attends all City Council meetings, Economic Development Commission meetings, Economic Development Authority meetings, and other meetings as appropriate. Other duties as assigned. EDUCATION and/or EXPERIENCE Bachelor’s degree with coursework in urban planning, public administration, urban and regional studies, or related field and considerable experience in planning, economic development, management, or equivalent combination of education and experience. Master’s degree, Minnesota local government experience and previous supervisory experience preferred. A minimum of five years of experience as a City Planner, or similar role, is required. KNOWLEDGE, SKILLS AND ABILITIES Comprehensive knowledge of the principles and practices of local government functions and practices; thorough knowledge of municipal planning duties and processes to include, but not limited to, Planned Unit Developments, Conditional Use Permits, variances, and Comprehensive Plan Amendments; comprehensive knowledge of State Statutes related to planning and economic development; comprehensive knowledge of economics and municipal finance as they apply to City community development; thorough knowledge of current literature and recent developments in the field; general knowledge of the principles and practices of civil engineering as they relate to planning and subdivision design and control; ability to maintain confidentiality; ability to organize, prioritize, and communicate community development work plans; develop goals, policies, plans and procedures related to management of the department and development projects; ability to interpret and analyze technical and statistical information to prepare and present technical oral and written reports; ability to use standard office equipment including related hardware and software; ability to communicate effectively with governing bodies, the public, and developers; ability to establish and maintain professional working relationships with employees, officials, other agencies and the general public. PHYSICAL DEMANDS This work requires the occasional exertion of up to 10 pounds of force; work regularly requires sitting, frequently requires speaking or hearing and repetitive motions and occasionally requires using hands to finger, handle or feel, reaching with hands and arms and lifting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data, 3 operating machines and observing general surroundings and activities; work occasionally requires exposure to outdoor weather conditions; work is generally in a quiet location (e.g. library, private offices). SPECIAL REQUIREMENTS Valid driver's license. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. CITY OF ARDEN HILLS IS AN EQUAL OPPORTUNITY EMPLOYER ___________________________________________________________________ NON-DISCRIMINATION POLICY The City of Arden Hills does not discriminate on the basis of handicapped status in the admission or access to or treatment or employment in its programs and activities. __________________________________________________________________ 1 CITY OF ARDEN HILLS POSITION DESCRIPTION Position Title: Community Development Director Department: Community Development Accountable to: City Administrator Positions Supervised: Building Official, Senior Planner Status: Regular Full Time July 2021 PRIMARY OBJECTIVES Performs complex professional work managing and directing all planning, building inspection, code enforcement, and community development activities, identifying public-private partnerships for new economic opportunities, assisting in the daily City operations, assuring compliance with City policies, goals and programs, and related work as apparent or assigned. This is a unique and dynamic position where the person in this role will spend approximately 50% of the time on the responsibilities of Community Development and 50% of the time as the City Planner. Responsible for overall planning duties and delegates work to the Senior Planner. This person in this role will be expected to think big picture for the City but also handle detailed planning work on a day-to-day basis. Work involves setting policies and goals under the direction of the City Administrator. Departmental supervision is exercised over Building Official, and Senior Planner. Limited oversight is exercised over the Building and Code Enforcement Inspector. QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ESSENTIAL FUNCTIONS OF THE POSITION Serves as the principal planner and zoning administrator for the City of Arden Hills. Performs hands-on detailed technical planning work on planning cases and delegates planning activities to the Senior Planner as appropriate; this position will be expected to handle planning cases from beginning to end. This will include, but not be limited to, review of PUD’s, CUP’s, variances, Comprehensive Plan Amendments. Receives and processes zoning and land use applications, completes detailed analysis for conformity with City Codes, prepares case files, coordinates publication of notices to property owners as necessary, and presents cases to Planning Commission and the City Council. Oversees and coordinates community development activities, providing technical and administrative assistance to property owners, promoting development and redevelopment activities, and assists in the marketing of properties within the City; responsible for identifying and managing the elements essential to the success of all aspects of Economic Development and (re)development projects. Serves as staff liaison to the Economic Development Commission and Executive Director at the Economic Development Authority. Conducts research, interprets data, and prepares reports and recommendations on issues and projects as assigned, which may impact the economic vitality of the City. 2 Ensures developer compliance with Council directives and development contracts. Supervises, plans, and organizes activities in the areas of Planning, Inspections, Economic Development and Code Enforcement; supervises and assists the Senior Planner in developing, changing and implementing land use plans, regulations, and policies. Serves as the Development Director for the TCAAP Joint Development Authority. Supervises and assists the Building Official to ensure positive and effective enforcement of City plans, policies, and ordinances; including monitoring developer compliance with Council directives and development contracts. Performs special assignments and projects as assigned by the City Administrator and City Council. Provides technical assistance to City departments on projects and activities as directed by the City Administrator. Represents the City on various boards and to various state, metropolitan and county agencies. Attends all City Council meetings, Economic Development Commission meetings, Economic Development Authority meetings, and other meetings as appropriate. Other duties as assigned. EDUCATION and/or EXPERIENCE Bachelor’s degree with coursework in urban planning, public administration, urban and regional studies, or related field and considerable experience in planning, economic development, management, or equivalent combination of education and experience. Master’s degree, Minnesota local government experience and previous supervisory experience preferred. A minimum of five years of experience as a City Planner, or similar role, is required. KNOWLEDGE, SKILLS AND ABILITIES Comprehensive knowledge of the principles and practices of local government functions and practices; thorough knowledge of municipal planning duties and processes to include, but not limited to, Planned Unit Developments, Conditional Use Permits, variances, and Comprehensive Plan Amendments; comprehensive knowledge of State Statutes related to planning and economic development; comprehensive knowledge of economics and municipal finance as they apply to City community development; thorough knowledge of current literature and recent developments in the field; general knowledge of the principles and practices of civil engineering as they relate to planning and subdivision design and control; ability to maintain confidentiality; ability to organize, prioritize, and communicate community development work plans; develop goals, policies, plans and procedures related to management of the department and development projects; ability to interpret and analyze technical and statistical information to prepare and present technical oral and written reports; ability to use standard office equipment including related hardware and software; ability to communicate effectively with governing bodies, the public, and developers; ability to establish and maintain professional working relationships with employees, officials, other agencies and the general public. PHYSICAL DEMANDS This work requires the occasional exertion of up to 10 pounds of force; work regularly requires sitting, frequently requires speaking or hearing and repetitive motions and occasionally requires using hands to finger, handle or feel, reaching with hands and arms and lifting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data, operating machines and observing general surroundings and activities; work occasionally requires exposure to outdoor weather conditions; work is generally in a quiet location (e.g. library, private offices). 3 SPECIAL REQUIREMENTS Valid driver's license. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. CITY OF ARDEN HILLS IS AN EQUAL OPPORTUNITY EMPLOYER ___________________________________________________________________ NON-DISCRIMINATION POLICY The City of Arden Hills does not discriminate on the basis of handicapped status in the admission or access to or treatment or employment in its programs and activities. __________________________________________________________________