HomeMy WebLinkAbout08-23-21-RAPPROVAL OF AGENDA
PUBLIC INQUIRIES/INFORMATIONAL
This is an opportunity for citizens to bring to the Council ’s attention any items not
currently on the agenda which are relevant to the City. In addressing the Council, you
must first state your name and address for the record. To allow adequate time for each
person wishing to address the Council, speakers must limit their comments to three
(3) minutes. Written documents may be distributed to the Council prior to the meeting
to allow a more timely presentation. Speakers should not use obscene, profane, or
threatening language, or make personal attacks. Matters of litigation involving the City
shall not be discussed during Public Inquiry by citizens or Council. The Council may
not respond to speaker comments, engage in a debate, or take any action on the
issues raised by citizens, but may direct City staff to research or follow up on an
issue, if desired by Council. If Council directs further review by staff, the results of that
review will be presented at a following regular Council meeting.
RESPONSE TO PUBLIC INQUIRIES
Public Inquiry Response From August 9, 2021 City Council Meeting
Gayle Bauman, Finance Director
MEMO.PDF
STAFF COMMENTS
Transportation Update
David Swearingen, Interim Public Works Director
MEMO.PDF
APPROVAL OF MINUTES
July 19, 2021 City Council Work Session
07 -19 -21 -WS.PDF
July 26, 2021 Special City Council Work Session
07 -26 -21 -SWS.PDF
July 26, 2021 Regular City Council
07 -26 -21 -R.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the
City Council and will be enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business
and considered separately in its normal sequence on the agenda.
Motion To Approve Claims And Payroll
Gayle Bauman, Finance Director
Pang Silseth, Accounting Analyst
MEMO.PDF
Motion To Approve Resolution 2021 -045 Accepting A Donation From The Arden
Hills Foundation
Joe Vaughan, Recreation Programmer
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Appointment Of Building Inspector
Dave Perrault, City Administrator
MEMO.PDF
Motion To Accept Resignation Of Communications Coordinator
Dave Perrault, City Administrator
MEMO.PDF
Motion To Approve Recruiting Communications Coordinator
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
Arden Oaks Street Improvements Project
Larry Poppler, TKDA
David Swearingen, Interim Public Works Director
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Lexington Avenue And Target Road Traffic Signal System Improvements
David Swearingen, Interim Public Works Director
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Planning Case 21 -017 –Planned Unit Development Amendment -Mounds View
Public Schools
Jessica Jagoe, Senior Planner
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
ATTACHMENT E.PDF
ATTACHMENT F.PDF
ATTACHMENT G.PDF
ATTACHMENT H.PDF
Planning Case 21 -018 –Ordinance Amendment Chapter 13, Zoning Code, Section
1330.02, Subd. 1, Classification Of Lakes
Jessica Jagoe, Senior Planner
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
ATTACHMENT E.PDF
ATTACHMENT F.PDF
ATTACHMENT G.PDF
Planning Case 21 -016 –Site Plan Review –3900 Bethel Drive –Bolton & Menk
On Behalf Of Bethel University
Jessica Jagoe, Senior Planner
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
ATTACHMENT E.PDF
ATTACHMENT F.PDF
ATTACHMENT G.PDF
ATTACHMENT H.PDF
ATTACHMENT I.PDF
ATTACHMENT J.PDF
ATTACHMENT K.PDF
NEW BUSINESS
Resolution 2021 -046 Ordering Improvements And Preparation Of Plans And
Specifications –Arden Oaks Street Improvements Project
David Swearingen, Interim Public Works Director
MEMO.PDF
ATTACHMENT A.PDF
Resolution 2021 -047 Ordering Improvements And Preparation Of Plans And
Specifications –Lexington Avenue And Target Road Traffic Signal System
Improvements
David Swearingen, Interim Public Works Director
MEMO.PDF
ATTACHMENT A.PDF
Planning Case 21 -017 –Planned Unit Development Amendment -Mounds View
Public Schools
Jessica Jagoe, Senior Planner
MEMO.PDF
ATTACHMENT A.PDF
Planning Case 21 -018 –Ordinance 2021 -007 Amending Chapter 13, Zoning Code,
Section 1330.02, Subd. 1, Classification Of Lakes And Authorizing Publication Of
Ordinance
Jessica Jagoe, Senior Planner
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Planning Case 21 -016 –Resolution 2021 -048 –Site Plan Review –3900 Bethel
Drive –Bolton & Menk On Behalf Of Bethel University
Jessica Jagoe, Senior Planner
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
UNFINISHED BUSINESS
COUNCIL/STAFF COMMENTS
ADJOURN
Mayor:
David Grant
Councilmembers:
Brenda Holden
Fran Holmes
Dave McClung
Steve Scott
Regular City Council
Agenda
August 23, 2021
7:00 p.m.
City Hall
Address:
1245 W Highway 96
Arden Hills MN 55112
Phone:
651 -792 -7800
Website :
www.cityofardenhills.org
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our
long -standing tradition as a desirable City in which to live, work, and play.
This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.
CALL TO ORDER
1.
2.
3.
3.A.
Documents:
4.
4.A.
Documents:
5.
5.A.
Documents:
5.B.
Documents:
5.C.
Documents:
6.
6.A.
Documents:
6.B.
Documents:
6.C.
Documents:
6.D.
Documents:
6.E.
Documents:
7.
8.
8.A.
Documents:
8.B.
Documents:
8.C.
Documents:
8.D.
Documents:
8.E.
Documents:
9.
9.A.
Documents:
9.B.
Documents:
9.C.
Documents:
9.D.
Documents:
9.E.
Documents:
10.
11.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESPublic Inquiry Response From August 9, 2021 City Council MeetingGayle Bauman, Finance DirectorMEMO.PDFSTAFF COMMENTS
Transportation Update
David Swearingen, Interim Public Works Director
MEMO.PDF
APPROVAL OF MINUTES
July 19, 2021 City Council Work Session
07 -19 -21 -WS.PDF
July 26, 2021 Special City Council Work Session
07 -26 -21 -SWS.PDF
July 26, 2021 Regular City Council
07 -26 -21 -R.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the
City Council and will be enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business
and considered separately in its normal sequence on the agenda.
Motion To Approve Claims And Payroll
Gayle Bauman, Finance Director
Pang Silseth, Accounting Analyst
MEMO.PDF
Motion To Approve Resolution 2021 -045 Accepting A Donation From The Arden
Hills Foundation
Joe Vaughan, Recreation Programmer
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Appointment Of Building Inspector
Dave Perrault, City Administrator
MEMO.PDF
Motion To Accept Resignation Of Communications Coordinator
Dave Perrault, City Administrator
MEMO.PDF
Motion To Approve Recruiting Communications Coordinator
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
Arden Oaks Street Improvements Project
Larry Poppler, TKDA
David Swearingen, Interim Public Works Director
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Lexington Avenue And Target Road Traffic Signal System Improvements
David Swearingen, Interim Public Works Director
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Planning Case 21 -017 –Planned Unit Development Amendment -Mounds View
Public Schools
Jessica Jagoe, Senior Planner
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
ATTACHMENT E.PDF
ATTACHMENT F.PDF
ATTACHMENT G.PDF
ATTACHMENT H.PDF
Planning Case 21 -018 –Ordinance Amendment Chapter 13, Zoning Code, Section
1330.02, Subd. 1, Classification Of Lakes
Jessica Jagoe, Senior Planner
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
ATTACHMENT E.PDF
ATTACHMENT F.PDF
ATTACHMENT G.PDF
Planning Case 21 -016 –Site Plan Review –3900 Bethel Drive –Bolton & Menk
On Behalf Of Bethel University
Jessica Jagoe, Senior Planner
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
ATTACHMENT E.PDF
ATTACHMENT F.PDF
ATTACHMENT G.PDF
ATTACHMENT H.PDF
ATTACHMENT I.PDF
ATTACHMENT J.PDF
ATTACHMENT K.PDF
NEW BUSINESS
Resolution 2021 -046 Ordering Improvements And Preparation Of Plans And
Specifications –Arden Oaks Street Improvements Project
David Swearingen, Interim Public Works Director
MEMO.PDF
ATTACHMENT A.PDF
Resolution 2021 -047 Ordering Improvements And Preparation Of Plans And
Specifications –Lexington Avenue And Target Road Traffic Signal System
Improvements
David Swearingen, Interim Public Works Director
MEMO.PDF
ATTACHMENT A.PDF
Planning Case 21 -017 –Planned Unit Development Amendment -Mounds View
Public Schools
Jessica Jagoe, Senior Planner
MEMO.PDF
ATTACHMENT A.PDF
Planning Case 21 -018 –Ordinance 2021 -007 Amending Chapter 13, Zoning Code,
Section 1330.02, Subd. 1, Classification Of Lakes And Authorizing Publication Of
Ordinance
Jessica Jagoe, Senior Planner
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Planning Case 21 -016 –Resolution 2021 -048 –Site Plan Review –3900 Bethel
Drive –Bolton & Menk On Behalf Of Bethel University
Jessica Jagoe, Senior Planner
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
UNFINISHED BUSINESS
COUNCIL/STAFF COMMENTS
ADJOURN
Mayor:David GrantCouncilmembers:Brenda HoldenFran HolmesDave McClungSteve Scott Regular City Council AgendaAugust 23, 2021 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.3.A.Documents:4.
4.A.
Documents:
5.
5.A.
Documents:
5.B.
Documents:
5.C.
Documents:
6.
6.A.
Documents:
6.B.
Documents:
6.C.
Documents:
6.D.
Documents:
6.E.
Documents:
7.
8.
8.A.
Documents:
8.B.
Documents:
8.C.
Documents:
8.D.
Documents:
8.E.
Documents:
9.
9.A.
Documents:
9.B.
Documents:
9.C.
Documents:
9.D.
Documents:
9.E.
Documents:
10.
11.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESPublic Inquiry Response From August 9, 2021 City Council MeetingGayle Bauman, Finance DirectorMEMO.PDFSTAFF COMMENTSTransportation UpdateDavid Swearingen, Interim Public Works DirectorMEMO.PDFAPPROVAL OF MINUTESJuly 19, 2021 City Council Work Session07-19 -21 -WS.PDFJuly 26, 2021 Special City Council Work Session07-26 -21 -SWS.PDFJuly 26, 2021 Regular City Council07-26 -21 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting AnalystMEMO.PDFMotion To Approve Resolution 2021 -045 Accepting A Donation From The Arden Hills FoundationJoe Vaughan, Recreation Programmer
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Appointment Of Building Inspector
Dave Perrault, City Administrator
MEMO.PDF
Motion To Accept Resignation Of Communications Coordinator
Dave Perrault, City Administrator
MEMO.PDF
Motion To Approve Recruiting Communications Coordinator
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
Arden Oaks Street Improvements Project
Larry Poppler, TKDA
David Swearingen, Interim Public Works Director
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Lexington Avenue And Target Road Traffic Signal System Improvements
David Swearingen, Interim Public Works Director
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Planning Case 21 -017 –Planned Unit Development Amendment -Mounds View
Public Schools
Jessica Jagoe, Senior Planner
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
ATTACHMENT E.PDF
ATTACHMENT F.PDF
ATTACHMENT G.PDF
ATTACHMENT H.PDF
Planning Case 21 -018 –Ordinance Amendment Chapter 13, Zoning Code, Section
1330.02, Subd. 1, Classification Of Lakes
Jessica Jagoe, Senior Planner
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
ATTACHMENT E.PDF
ATTACHMENT F.PDF
ATTACHMENT G.PDF
Planning Case 21 -016 –Site Plan Review –3900 Bethel Drive –Bolton & Menk
On Behalf Of Bethel University
Jessica Jagoe, Senior Planner
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
ATTACHMENT E.PDF
ATTACHMENT F.PDF
ATTACHMENT G.PDF
ATTACHMENT H.PDF
ATTACHMENT I.PDF
ATTACHMENT J.PDF
ATTACHMENT K.PDF
NEW BUSINESS
Resolution 2021 -046 Ordering Improvements And Preparation Of Plans And
Specifications –Arden Oaks Street Improvements Project
David Swearingen, Interim Public Works Director
MEMO.PDF
ATTACHMENT A.PDF
Resolution 2021 -047 Ordering Improvements And Preparation Of Plans And
Specifications –Lexington Avenue And Target Road Traffic Signal System
Improvements
David Swearingen, Interim Public Works Director
MEMO.PDF
ATTACHMENT A.PDF
Planning Case 21 -017 –Planned Unit Development Amendment -Mounds View
Public Schools
Jessica Jagoe, Senior Planner
MEMO.PDF
ATTACHMENT A.PDF
Planning Case 21 -018 –Ordinance 2021 -007 Amending Chapter 13, Zoning Code,
Section 1330.02, Subd. 1, Classification Of Lakes And Authorizing Publication Of
Ordinance
Jessica Jagoe, Senior Planner
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Planning Case 21 -016 –Resolution 2021 -048 –Site Plan Review –3900 Bethel
Drive –Bolton & Menk On Behalf Of Bethel University
Jessica Jagoe, Senior Planner
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
UNFINISHED BUSINESS
COUNCIL/STAFF COMMENTS
ADJOURN
Mayor:David GrantCouncilmembers:Brenda HoldenFran HolmesDave McClungSteve Scott Regular City Council AgendaAugust 23, 2021 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:6.6.A.Documents:6.B.Documents:
6.C.
Documents:
6.D.
Documents:
6.E.
Documents:
7.
8.
8.A.
Documents:
8.B.
Documents:
8.C.
Documents:
8.D.
Documents:
8.E.
Documents:
9.
9.A.
Documents:
9.B.
Documents:
9.C.
Documents:
9.D.
Documents:
9.E.
Documents:
10.
11.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESPublic Inquiry Response From August 9, 2021 City Council MeetingGayle Bauman, Finance DirectorMEMO.PDFSTAFF COMMENTSTransportation UpdateDavid Swearingen, Interim Public Works DirectorMEMO.PDFAPPROVAL OF MINUTESJuly 19, 2021 City Council Work Session07-19 -21 -WS.PDFJuly 26, 2021 Special City Council Work Session07-26 -21 -SWS.PDFJuly 26, 2021 Regular City Council07-26 -21 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting AnalystMEMO.PDFMotion To Approve Resolution 2021 -045 Accepting A Donation From The Arden Hills FoundationJoe Vaughan, Recreation ProgrammerMEMO.PDFATTACHMENT A.PDFMotion To Approve Appointment Of Building InspectorDave Perrault, City AdministratorMEMO.PDFMotion To Accept Resignation Of Communications CoordinatorDave Perrault, City AdministratorMEMO.PDFMotion To Approve Recruiting Communications CoordinatorDave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFPULLED CONSENT ITEMSThose items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda.PUBLIC HEARINGSArden Oaks Street Improvements Project Larry Poppler, TKDADavid Swearingen, Interim Public Works DirectorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFLexington Avenue And Target Road Traffic Signal System ImprovementsDavid Swearingen, Interim Public Works Director
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Planning Case 21 -017 –Planned Unit Development Amendment -Mounds View
Public Schools
Jessica Jagoe, Senior Planner
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
ATTACHMENT E.PDF
ATTACHMENT F.PDF
ATTACHMENT G.PDF
ATTACHMENT H.PDF
Planning Case 21 -018 –Ordinance Amendment Chapter 13, Zoning Code, Section
1330.02, Subd. 1, Classification Of Lakes
Jessica Jagoe, Senior Planner
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
ATTACHMENT E.PDF
ATTACHMENT F.PDF
ATTACHMENT G.PDF
Planning Case 21 -016 –Site Plan Review –3900 Bethel Drive –Bolton & Menk
On Behalf Of Bethel University
Jessica Jagoe, Senior Planner
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
ATTACHMENT E.PDF
ATTACHMENT F.PDF
ATTACHMENT G.PDF
ATTACHMENT H.PDF
ATTACHMENT I.PDF
ATTACHMENT J.PDF
ATTACHMENT K.PDF
NEW BUSINESS
Resolution 2021 -046 Ordering Improvements And Preparation Of Plans And
Specifications –Arden Oaks Street Improvements Project
David Swearingen, Interim Public Works Director
MEMO.PDF
ATTACHMENT A.PDF
Resolution 2021 -047 Ordering Improvements And Preparation Of Plans And
Specifications –Lexington Avenue And Target Road Traffic Signal System
Improvements
David Swearingen, Interim Public Works Director
MEMO.PDF
ATTACHMENT A.PDF
Planning Case 21 -017 –Planned Unit Development Amendment -Mounds View
Public Schools
Jessica Jagoe, Senior Planner
MEMO.PDF
ATTACHMENT A.PDF
Planning Case 21 -018 –Ordinance 2021 -007 Amending Chapter 13, Zoning Code,
Section 1330.02, Subd. 1, Classification Of Lakes And Authorizing Publication Of
Ordinance
Jessica Jagoe, Senior Planner
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Planning Case 21 -016 –Resolution 2021 -048 –Site Plan Review –3900 Bethel
Drive –Bolton & Menk On Behalf Of Bethel University
Jessica Jagoe, Senior Planner
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
UNFINISHED BUSINESS
COUNCIL/STAFF COMMENTS
ADJOURN
Mayor:David GrantCouncilmembers:Brenda HoldenFran HolmesDave McClungSteve Scott Regular City Council AgendaAugust 23, 2021 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.Documents:6.E.Documents:7.8.8.A.Documents:8.B.Documents:
8.C.
Documents:
8.D.
Documents:
8.E.
Documents:
9.
9.A.
Documents:
9.B.
Documents:
9.C.
Documents:
9.D.
Documents:
9.E.
Documents:
10.
11.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESPublic Inquiry Response From August 9, 2021 City Council MeetingGayle Bauman, Finance DirectorMEMO.PDFSTAFF COMMENTSTransportation UpdateDavid Swearingen, Interim Public Works DirectorMEMO.PDFAPPROVAL OF MINUTESJuly 19, 2021 City Council Work Session07-19 -21 -WS.PDFJuly 26, 2021 Special City Council Work Session07-26 -21 -SWS.PDFJuly 26, 2021 Regular City Council07-26 -21 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting AnalystMEMO.PDFMotion To Approve Resolution 2021 -045 Accepting A Donation From The Arden Hills FoundationJoe Vaughan, Recreation ProgrammerMEMO.PDFATTACHMENT A.PDFMotion To Approve Appointment Of Building InspectorDave Perrault, City AdministratorMEMO.PDFMotion To Accept Resignation Of Communications CoordinatorDave Perrault, City AdministratorMEMO.PDFMotion To Approve Recruiting Communications CoordinatorDave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFPULLED CONSENT ITEMSThose items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda.PUBLIC HEARINGSArden Oaks Street Improvements Project Larry Poppler, TKDADavid Swearingen, Interim Public Works DirectorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFLexington Avenue And Target Road Traffic Signal System ImprovementsDavid Swearingen, Interim Public Works DirectorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFPlanning Case 21 -017 –Planned Unit Development Amendment -Mounds View Public SchoolsJessica Jagoe, Senior PlannerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFATTACHMENT E.PDFATTACHMENT F.PDFATTACHMENT G.PDFATTACHMENT H.PDFPlanning Case 21 -018 –Ordinance Amendment Chapter 13, Zoning Code, Section 1330.02, Subd. 1, Classification Of LakesJessica Jagoe, Senior PlannerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFATTACHMENT E.PDFATTACHMENT F.PDFATTACHMENT G.PDFPlanning Case 21 -016 –Site Plan Review –3900 Bethel Drive –Bolton & Menk On Behalf Of Bethel UniversityJessica Jagoe, Senior PlannerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFATTACHMENT E.PDFATTACHMENT F.PDFATTACHMENT G.PDFATTACHMENT H.PDFATTACHMENT I.PDF
ATTACHMENT J.PDF
ATTACHMENT K.PDF
NEW BUSINESS
Resolution 2021 -046 Ordering Improvements And Preparation Of Plans And
Specifications –Arden Oaks Street Improvements Project
David Swearingen, Interim Public Works Director
MEMO.PDF
ATTACHMENT A.PDF
Resolution 2021 -047 Ordering Improvements And Preparation Of Plans And
Specifications –Lexington Avenue And Target Road Traffic Signal System
Improvements
David Swearingen, Interim Public Works Director
MEMO.PDF
ATTACHMENT A.PDF
Planning Case 21 -017 –Planned Unit Development Amendment -Mounds View
Public Schools
Jessica Jagoe, Senior Planner
MEMO.PDF
ATTACHMENT A.PDF
Planning Case 21 -018 –Ordinance 2021 -007 Amending Chapter 13, Zoning Code,
Section 1330.02, Subd. 1, Classification Of Lakes And Authorizing Publication Of
Ordinance
Jessica Jagoe, Senior Planner
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Planning Case 21 -016 –Resolution 2021 -048 –Site Plan Review –3900 Bethel
Drive –Bolton & Menk On Behalf Of Bethel University
Jessica Jagoe, Senior Planner
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
UNFINISHED BUSINESS
COUNCIL/STAFF COMMENTS
ADJOURN
Mayor:David GrantCouncilmembers:Brenda HoldenFran HolmesDave McClungSteve Scott Regular City Council AgendaAugust 23, 2021 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.Documents:6.E.Documents:7.8.8.A.Documents:8.B.Documents:8.C.Documents:8.D.Documents:8.E.Documents:
9.
9.A.
Documents:
9.B.
Documents:
9.C.
Documents:
9.D.
Documents:
9.E.
Documents:
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11.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESPublic Inquiry Response From August 9, 2021 City Council MeetingGayle Bauman, Finance DirectorMEMO.PDFSTAFF COMMENTSTransportation UpdateDavid Swearingen, Interim Public Works DirectorMEMO.PDFAPPROVAL OF MINUTESJuly 19, 2021 City Council Work Session07-19 -21 -WS.PDFJuly 26, 2021 Special City Council Work Session07-26 -21 -SWS.PDFJuly 26, 2021 Regular City Council07-26 -21 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting AnalystMEMO.PDFMotion To Approve Resolution 2021 -045 Accepting A Donation From The Arden Hills FoundationJoe Vaughan, Recreation ProgrammerMEMO.PDFATTACHMENT A.PDFMotion To Approve Appointment Of Building InspectorDave Perrault, City AdministratorMEMO.PDFMotion To Accept Resignation Of Communications CoordinatorDave Perrault, City AdministratorMEMO.PDFMotion To Approve Recruiting Communications CoordinatorDave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFPULLED CONSENT ITEMSThose items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda.PUBLIC HEARINGSArden Oaks Street Improvements Project Larry Poppler, TKDADavid Swearingen, Interim Public Works DirectorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFLexington Avenue And Target Road Traffic Signal System ImprovementsDavid Swearingen, Interim Public Works DirectorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFPlanning Case 21 -017 –Planned Unit Development Amendment -Mounds View Public SchoolsJessica Jagoe, Senior PlannerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFATTACHMENT E.PDFATTACHMENT F.PDFATTACHMENT G.PDFATTACHMENT H.PDFPlanning Case 21 -018 –Ordinance Amendment Chapter 13, Zoning Code, Section 1330.02, Subd. 1, Classification Of LakesJessica Jagoe, Senior PlannerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFATTACHMENT E.PDFATTACHMENT F.PDFATTACHMENT G.PDFPlanning Case 21 -016 –Site Plan Review –3900 Bethel Drive –Bolton & Menk On Behalf Of Bethel UniversityJessica Jagoe, Senior PlannerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFATTACHMENT E.PDFATTACHMENT F.PDFATTACHMENT G.PDFATTACHMENT H.PDFATTACHMENT I.PDFATTACHMENT J.PDFATTACHMENT K.PDFNEW BUSINESSResolution 2021 -046 Ordering Improvements And Preparation Of Plans And Specifications –Arden Oaks Street Improvements ProjectDavid Swearingen, Interim Public Works DirectorMEMO.PDFATTACHMENT A.PDFResolution 2021 -047 Ordering Improvements And Preparation Of Plans And Specifications –Lexington Avenue And Target Road Traffic Signal System ImprovementsDavid Swearingen, Interim Public Works DirectorMEMO.PDFATTACHMENT A.PDFPlanning Case 21 -017 –Planned Unit Development Amendment -Mounds View Public SchoolsJessica Jagoe, Senior PlannerMEMO.PDFATTACHMENT A.PDFPlanning Case 21 -018 –Ordinance 2021 -007 Amending Chapter 13, Zoning Code, Section 1330.02, Subd. 1, Classification Of Lakes And Authorizing Publication Of OrdinanceJessica Jagoe, Senior PlannerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFPlanning Case 21 -016 –Resolution 2021 -048 –Site Plan Review –3900 Bethel Drive –Bolton & Menk On Behalf Of Bethel UniversityJessica Jagoe, Senior Planner
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
UNFINISHED BUSINESS
COUNCIL/STAFF COMMENTS
ADJOURN
Mayor:David GrantCouncilmembers:Brenda HoldenFran HolmesDave McClungSteve Scott Regular City Council AgendaAugust 23, 2021 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.3.A.Documents:4.4.A.Documents:5.5.A.Documents:5.B.Documents:5.C.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.Documents:6.E.Documents:7.8.8.A.Documents:8.B.Documents:8.C.Documents:8.D.Documents:8.E.Documents:9.9.A.Documents:9.B.Documents:9.C.Documents:9.D.Documents:9.E.
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Page 1 of 1
RESPONSE TO PUBLIC INQUIRIES – 3A
MEMORANDUM
DATE: August 23, 2021
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Gayle Bauman, Finance Director
SUBJECT: Public Inquiry Response from August 9, 2021 City Council meeting
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
Background
At the August 9, 2021, City Council meeting, a resident inquired about the public presentation
portion of the agenda. A verbal response will be provided at the August 23, 2021 City Council
meeting.
Page 1 of 1
STAFF COMMENTS – 4A
MEMORANDUM
DATE:
TO:
FROM:
August 23, 2021
Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
David Swearingen, Interim Public Works Director/City Engineer
SUBJECT: Transportation Update
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
A verbal update will be provided at the City Council meeting.
Approved:
Approved: August 23, 2021
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL WORK SESSION
JULY 19, 2021
5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Grant called to order the City Council
Work Session at 5:00 p.m.
Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave
McClung (attending remotely) and Steve Scott
Absent: None
Also present: City Administrator Dave Perrault, Interim Public Works Director David
Swearingen, Finance Director Gayle Bauman, Senior Planner Jessica Jagoe, Deputy City
Clerk Jolene Trauba, TKDA Project Manager Larry Poppler, HR Green Regional Director
John Morast and Project Manager Chris Herrington
Mayor Grant asked to add an item discussing park benches between items D and E.
1. AGENDA ITEMS
A. Review Draft Feasibility Report – Arden Oaks Improvement Project
TKDA Project Manager Larry Poppler introduced his presentation for the Arden Oaks
neighborhood, which is near the intersection of Snelling and County Road E. He reviewed
existing conditions, proposed improvements, public input, project funding, project schedule,
recommendations and next steps. Options included pavement reclamation or mill and overlay.
There was a 70% questionnaire return rate from 42 properties with identified topics of interest
being localized drainage issues, pedestrian safety and truck access/cut through traffic. Estimated
costs were $583,000 for the Option 1 – full depth reclamation, with a per unit assessment of
$6,560 and $396,000 for Option 2 – mill and overlay with an assessment of $4,425 per unit. They
would like to have Council accept the feasibility report at the next City Council meeting, and have
the assessment hearing on August 23rd. Plans would be completed in January, followed by the
bidding and assessment processes, with construction in the spring of 2022. He recommended
Option 1.
Mayor Grant noted the mill and overlay is not really an option due to the deteriation of the
roadways.
ARDEN HILLS CITY COUNCIL WORK SESSION – JULY 19, 2021 2
TKDA Project Manager Poppler said they will take the mill and overlay option out of the
feasibility report.
Councilmember Holden asked to discuss the first cul-de-sac off of Snelling Avenue. The semi’s
that use it to turn around are breaking the street up. She felt they should plan to not allow semi’s.
Councilmember Holmes suggested staff speak to Lindey’s because it is delivery trucks to their
business using the cul-de-sac to turn around.
Mayor Grant said they should plan for the semi’s to not use any of the roads in that
neighborhood to turn around.
Interim Public Works Director Swearingen asked if TKDA could continue with the project
design and prepare a proposal for Council to review. Council agreed.
B. Speed Limits Discussion
HR Green Regional Director John Morast presented information regarding neighboring
communities’ decisions, an update on Local Road Research Board (LRRB), provided a map and
list of eligible streets, speed limit decision options, recommendations and next steps.
Mayor Grant said if the City puts up signs to change the speed limits the Council will want to
know how many signs the City would need, how much the signs would cost and who would be
responsible for installing the signs. He felt 30 miles per hour seemed too high due to people
walking on streets and trails.
Mr. Morast said the Minneapolis and St Paul studies showed a large reduction in the severity of
crashes with lowering speed limits. He also commented on the benefits of having flashing speed
signs.
Councilmember McClung discussed the signs that were posted along Royal Hills Drive that
were 25 miles per hour.
Councilmember Holden expressed concern with the fact new cars were very quiet and were
difficult to tell how fast they were going.
Mayor Grant stated another concern of his was that the entire City did not have sidewalks, which
meant pedestrians were walking in the streets in many neighborhoods throughout the community.
Councilmember Holmes indicated she was not in favor of changing the speed limit. She
commented she didn’t know what the expense would be to make this change and she feared if the
speed limit were reduced there wouldn’t be enough enforcement efforts.
Councilmember Holden explained she brought this item up and noted speeding traffic in
residential neighborhoods was the number one complaint she received from residents. She stated
she would not mind lowering the speed on residential streets to 25 miles per hour. She indicated
she would like to know more about the cost of replacing/posting signs.
ARDEN HILLS CITY COUNCIL WORK SESSION – JULY 19, 2021 3
Mr. Morast reported the City could not set the speed limit to 25 miles per hour on MSA streets
but could request a speed study from MNDOT.
Mayor Grant explained the City has received complaints regarding over the years. He discussed
how the City was turning over and believed it would benefit the City to lower the residential speed
limit to 25 miles per hour.
Councilmember Scott reported he supported the reduction to 25 miles per hour.
Councilmember McClung indicated there were a lot of cars in his neighborhood going more
than 35 miles per hour. He stated he supported a reduction citywide to 25 miles per hour.
Councilmember Holden recommended the matter be reviewed by the Planning Commission and
a public hearing be held.
Councilmember Holmes suggested a public forum be held versus a public hearing at a Planning
Commission meeting. She questioned how the city of St. Anthony addressed this topic.
Mr. Morast explained St. Anthony held a public hearing at a City Council meeting and then took
action on the matter.
Councilmember Holmes recommended the City Council learn more about the cost of making
this change prior to moving this matter forward.
The Council supported holding a public hearing for the change in speed limit at the Planning
Commission and City Council. The Council requested staff report back on pricing for the project
via the Admin Update.
C. CIP Budget
Finance Director Bauman stated annually, the City prepares a five year Capital Improvement
Plan for budgeting and forecasting. The focus of the CIP is on the maintenance and protection of
the City’s existing assets, redevelopment, and investment in new initiatives. The CIP is part of the
budget process, but it is not a budget, it is a plan, and one that changes often. The CIP does not
commit the council to the proposed projects, nor implement the assumptions made during the
preparation; however, this is the basis for the 2022 Budget as we continue with its preparation.
Finance Director Bauman reported the City has a finite number of resources, so prioritizing and
then being able to finance projects is crucial for ensuring the city’s long-term sustainability and
being responsible stewards of the city’s investments. Staff has been working on completing a
comprehensive study of the City’s current and future needs for infrastructure projects to better
estimate project costs and ensure more accurate forecasting of available fund balances.
Finance Director Bauman reported a preliminary plan has been prepared and includes a
summary of projects, detailed project sheets, sources of funds, and estimated fund balances (since
the operating budgets have not yet been completed, these fund balances are estimated operating
costs). Information is included on street and park projects going out ten (10) years even though
ARDEN HILLS CITY COUNCIL WORK SESSION – JULY 19, 2021 4
our CIP is only for five years. The 2021-2025 CIP was an $18.8 Million plan, while the proposed
2022-2026 CIP is listed for $15.3 Million in expenditures. This is an 18.7% decrease from the
previous year’s program or $3,526,490. The biggest change is found in street projects. Staff
commented further on the CIP and requested feedback from the Council.
Mayor Grant asked if the estimate for the court replacement was correct.
Interim Public Works Director Swearingen stated the estimates may be slightly inflated. He
indicated he would have more information for the Council once soil borings were completed.
Councilmember Holden requested staff check on the condition of the courts that have been
replaced to ensure they were holding up.
Councilmember Holmes stated she would like to see the City continuing to lease a warming
house for Hazelnut Park.
Mayor Grant commented another option for the City would be to build a warming house with the
assistance of the ICWC workers. He noted this would provide the City with labor and the only
expense would be materials, so long as the City provides the crew with plans.
Further discussion ensued regarding the Old Snelling Avenue street and trail project.
Councilmember Holmes asked what the budget was for the Old Snelling Avenue project for both
the road and trail.
Interim Public Works Director Swearingen explained Bolton & Menk has the project coming
in at $1.25 million.
Finance Director Bauman reported this expense would be slightly lower because 24 properties
would be assessed for the project.
Councilmember Holmes recommended the assessment amount be similar to the assessments
charged for Arden Oaks.
Interim Public Works Director Swearingen indicated he would look through the assessment
amounts and the Council could discuss this further at a future worksession meeting.
Councilmember Holmes stated she would like an update from staff on how the City was doing
with lining, the progress being made on the lift stations, manhole covers, etc.
Mayor Grant expressed concern with how often the City was replacing its trailers.
Interim Public Works Director Swearingen indicated he would provide the Council with
further information on the trailer that was being replaced.
Mayor Grant recommended the Code Enforcement vehicle not be replaced because it only had
60,000 miles on it. He suggested this vehicle be pushed out three or four years.
ARDEN HILLS CITY COUNCIL WORK SESSION – JULY 19, 2021 5
City Administrator Perrault stated this was simply a placeholder item. He explained this item
was not used much in the last year. He commented further on how the used vehicle market was at
this time.
Finance Director Bauman discussed the expense of replacing all of the City’s water meters and
noted staff would have to work on how to fund this project.
Councilmember Holden suggested some of the federal government money be used to assist with
covering the expense of replacing water meters. She asked if Federal funds can be used for
stormwater expenditures in 2022.
Finance Director Bauman stated she would have to research this further to ensure that this type
of project could be covered by Federal ARPA funds.
Mayor Grant questioned if the City has received the Federal ARPA funds.
Finance Director Bauman explained she expected the City would receive the funds next week.
Councilmember Holden asked if the City applied for an I&I grant from the Met Council.
Interim Public Works Director Swearingen stated he had applied for a grant in the amount of
$250,000. He reported the City would be receiving a grant, but he would not know the grant
amount until later this fall.
Councilmember Holden recommended $250,000 in sewer lining be added to the CIP for 2023.
Finance Director Bauman questioned where the fund balance from the end of 2020 ($548,000)
should be placed. She indicated the Council typically puts this surplus into the PIR Fund. The
Council supported the surplus being placed in the PIR Fund.
D. Water Meters Discussion
Finance Director Bauman stated sometime around December 31, 2020, when staff was working
on the 4th quarter utility billing for 2020, it became apparent that we weren’t receiving reads on
about 300 of our 2600+ meters, mostly in the southern portion of the City. Staff needed to
complete the billing cycle per City Code and went about estimating the 4th quarter reads for
properties based on usage amounts from the past three years. Staff met with employees from
Metering & Technology Solutions who deal with the meters, transmitters and collectors in
conjunction with Badger Meter. It was determined that the collectors and meters were operating
properly and that the likely cause was signal interference.
Finance Director Bauman commented Metering & Technology Solutions suggested that the City
have Ancom conduct an RF Study in an attempt to locate the source of any potential interference
to the automated water meter reporting system. Ancom had recently worked with another City on
identifying interference issues. As staff was preparing the 1st quarter utility billing for 2021, it
became apparent that we were still not getting reads on about 150 properties. A note was included
in the 03/26/21 Admin Update indicating that letters were being sent out to these properties in an
attempt to get accurate meter reads for the billing cycle. The City received about 95 responses to
ARDEN HILLS CITY COUNCIL WORK SESSION – JULY 19, 2021 6
their inquiry so only about 55 accounts needed to be estimated. The Ancom Study has since been
completed and it was determined that the only likely source of interference was an elevated noise
floor, as there were no other discernable sources of interference present during the testing.
Finance Director Bauman explained for this 2nd quarter billing, the City ended up not getting
reads on about 140 properties. In looking back, the meter readings seemed to drop off about a
week before Thanksgiving, which is also the same time the State went into lockdown again
because of COVID 19. It also appears as if some of the reads came back on line, at least
intermittently, in mid-January. This would correspond to the time the lockdown started to be
lifted. There is a possibility that some of this interference had to do with an increased use of
electronic devices and companies working to increase their signal strength for their customers.
Finance Director Bauman stated the three solutions presented to the City by Ancom were to
replace our antennas, upgrade our antennas, or install a 4th collector in the City. Metering &
Technology Solutions also strongly suggested that we upgrade our Read Center software as they
no longer support the transmitters we currently use. As we need additional transmitters or as the
old ones start to fail, they will be replaced with ones that use a cellular signal to transmit data and
the Read Center software does not work with them. Staff is moving forward with upgrading our
Read Center software to Beacon software. This should be completed by the end of July. This
upgrade won’t help with the interference issues we are having but we were told it will take care of
the power issues we are experiencing at the North Tower. Also, it will enable us to obtain
additional transmitters as old ones wear out and new services are added.
Finance Director Bauman commented a benefit of the new Beacon software is a Customer
Portal that will be made available to all customers, regardless of the type of transmitter they have
in their home/business. Once customers sign up for this portal, they will be notified of abnormal
water usage (potential leaks) in real time, and the City will no longer need to prepare the courtesy
leak letters. Staff is currently working with Metering & Technology Solutions and Badger Meter
to overcome the interference issues we are experiencing.
Councilmember Holmes stated she was having a problem with the explanation being “signal
interference”. She expressed concern with the fact the City was proposing to spend more money
when it does not know what the actual problem was.
Mayor Grant reported there were more and more people and companies using radio frequency
which meant it was getting harder for the City to listen or hear the meters. He questioned what
improvements staff was proposing at this time.
Finance Director Bauman reviewed the improvements she was proposing to complete at this
time, which included software updates and a 4th collector for the south end of the City.
Mayor Grant indicated staff was requesting to spend $13,000 to get the existing system properly
reading the City’s meters.
Finance Director Bauman stated this was the case. She reported the water meter replacement
throughout the City would be an entirely different project.
ARDEN HILLS CITY COUNCIL WORK SESSION – JULY 19, 2021 7
Mayor Grant asked if the Council could support the $13,000 expenditure. The Council supported
this expense.
Mayor Grant commented staff brought up another project the Council will have to consider,
which will be the replacement of all of the City’s water meters. He noted the batteries were
reaching the end of their useful life. He reported the cost to replace the batteries was around $1 to
$1.2 million. He explained this was a project the City would have to begin planning for.
Councilmember Holmes asked if the water meters were replaced 20 years ago.
Finance Director Bauman explained the transmitters were replaced in 2012 or 2013 and the
meters were more than 15 years old.
Mayor Grant reported he has been on the City Council for 20 years and he does not recall doing
the meters under Dennis Probst. He anticipated the meters were 16+ years old.
Councilmember Holden suggested staff speak with Badger Meters.
Councilmember Holmes supported the City putting aside a portion of the Federal dollars for this
project.
Mayor Grant requested staff investigate the age of the existing meters and report back to the
Council at a future meeting.
D1. Park Benches
Mayor Grant discussed a park bench situation at Crepeau Park that involved Rich Straumann and
the insurance agent at State Farm. He explained he received an email from the PTRC Chair John
Van Valkenburg stating the bench should be installed at Crepeau Park and it had to mention Dan
Messerli.
Councilmember Holmes commented further on the park bench application. She reported the
application states City staff should be contacting the applicant on where the bench should be
located.
Mayor Grant discussed the proposed park bench location and asked if this new bench would be
replacing a deteriorated bench. He was of the opinion the proposed park bench location was not a
good spot. He commented further on how upset the PTRC Chair and Rich Straumann were about
this situation.
Interim Public Works Director Swearingen stated the bench for Dan Reichert had been
assembled but not installed. He noted another bench would have to be ordered for Dan Messerli.
Councilmember Holden indicated a request has been made for an additional park bench for
Crepeau Park in memory of Dan Messerli. She believed that whoever paid for the bench should
have the right to select a placement for the bench.
ARDEN HILLS CITY COUNCIL WORK SESSION – JULY 19, 2021 8
Mayor Grant agreed this should be the case. He recommended the existing composite bench in
Crepeau Park be power washed.
Councilmember Holden supported Dan Reichert’s bench be installed by staff in a location that
would be frequently used. She commented she did not support the bench in Crepeau Park being
removed unless it was damaged beyond the point of repair.
Mayor Grant concurred. He noted he would speak with the PTRC Chair regarding this matter.
He supported the PTRC bench being located where the PTRC would like it.
E. Community Development Staffing
City Administrator Perrault reported the City Council discussed Community Development
Staffing at its June work session and Staff was asked to bring back a draft job description for a
Community Development Director position that had a focus on planning duties. The City
currently has a Senior Planner on staff. Prior the departure of the previous Community
Development Manager/City Planner, Council intended to hire two positions to facilitate the City’s
planning functions. One option proposed would be to have a Community Development Director
who has a focus on planning, but also oversees the Building Department and is the overall head
for the Community Development Department. Another option would be to re-post for a City
Planner position and see what the pool of applicants looks like; however, this approach would still
leave a gap in the Community Development Department Head function.
Councilmember Holden discussed how Mike Mrosla managed the position. She indicated she
supported the City having a Community Development Director that also worked on planning
cases.
City Administrator Perrault stated this was his intention for the Community Development
Director position.
Councilmember Holmes suggested language be added to the job description to make it clear the
position involves responsibility for developing and working on planning cases.
Councilmember McClung agreed the City should be pursuing a Community Development
Director that also worked as a City Planner. He noted this position would have significant
oversight in the Planning Department.
Councilmember Holden indicated she would like the job description amended to include more
planning duties.
The Council directed staff to move forward with the Community Development Director position
and requested staff bring the job description back to Council for approval at its next meeting.
Point of order was noted and Council agreed to extend the meeting until 8:30 p.m.
F. Council Tracker
City Administrator Perrault reviewed the Council Tracker with the Council.
ARDEN HILLS CITY COUNCIL WORK SESSION – JULY 19, 2021 9
Councilmember Holden requested staff investigate the new sidewalk Chick-Fil-A would be
installing to ensure that it connects with the County sidewalk. She questioned when the Hamline
Avenue retaining wall would be fixed.
Councilmember Scott explained the County contractor would not be fixing the retaining wall this
year, but would be addressing the concern in 2022.
Councilmember Holden encouraged staff to look into the numerous grants that were available
from the State and other agencies for elections, EAB, and other initiatives.
2. COUNCIL COMMENTS AND STAFF UPDATES
Councilmember Holden explained she spoke with staff about why Stowe Avenue was striped.
She asked staff look into it.
Councilmember Scott requested further information regarding the City’s water level situation.
City Administrator Perrault reported the City received its water from St. Paul and the City had
no concerns at this time.
ADJOURN
Mayor Grant adjourned the City Council Work Session at 8:31 p.m.
__________________________ __________________________
Jolene Trauba David Grant
Deputy City Clerk Mayor
Approved: August 23, 2021
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL SPECIAL WORK SESSION JULY 26, 2021
5:00 P.M. - ARDEN HILLS CITY HALL
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Grant called to order the City Council
Special Work Session at 5:00 p.m.
Present: Mayor David Grant; Councilmembers Brenda Holden, Fran Holmes, Dave
McClung (attending remotely) and Steve Scott
Absent: None
Also present: City Administrator Dave Perrault; Interim Public Works Director David
Swearingen; Senior Planner Jessica Jagoe; Recreation Programmer Joe Vaughan, City
Clerk Julie Hanson; and PTRC Chair Jon Van Valkenburg (arrived at 5:05 p.m.)
1. AGENDA ITEMS
A. PTRC Trail Priority/Work Plan Discussion
Interim Public Works Director Swearingen stated the PTRC recently submitted its trail priority
list to the City Council dated April 20, 2021; following a discussion the City Council requested a
meeting with the PTRC Chair to discuss future PTRC work plans and direction from the City
Council. This meeting will serve as a preliminary meeting with the PTRC Chair to discuss PTRC
priorities, workplans, and set the stage for a future joint meeting between the City Council and the
PTRC.
Mayor Grant commented on the ten trails the PTRC selected. He noted this was a
recommendation from the PTRC and may or may not match up with the City’s priorities at this
time. He explained he saw the list as input from the PTRC.
Councilmember Holden stated the order of the projects should be considered in order to align
with the City’s street improvement program. She explained she was not interested in pursuing
Item #9 or #10.
Councilmember Holmes believed it would be beneficial for the city to clarify this was not a trail
priority list but rather was a recommended trail list to provide residents with greater clarity.
ARDEN HILLS CITY COUNCIL SPECIAL WORK SESSION – JULY 26, 2021 2
PTRC Chair Jon Van Valkenburg stated this may be a good idea for clarity purposes. He
understood that the list was a recommendation and that none of the projects were guaranteed or
funded. He explained that the PTRC had tried to coordinate trail recommendations with projects
that were happening in the City. He understood that the PTRC was making recommendations and
was a resource available for the City Council. He suggested a point person that was
knowledgeable about the trails be considered.
Councilmember Holden indicated she had some concern about the “point person”. She discussed
how not all information was shared with the PTRC when it came to grants due to the fact the City
did not want to miss out on opportunities and to keep projects from getting too competitive.
Mayor Grant explained in the last 20 years while he has served on the Council, the City has only
received a handful of grants from 2000 to 2015. However, in the last five years the City has been
successful in receiving more grant funding from the State.
Councilmember Holden reported the City Council was working hard to get more money for
trails. She suggested that if the PTRC had a point person that this person be in communication
with the City Council liaison.
PTRC Chair Van Valkenburg stated he liked this recommendation.
Councilmember Holden suggested the PTRC members have a point person to inspect existing
trails to ensure they are being properly maintained. She recommended that the PTRC map out the
buckthorn in the City’s parks as well.
Mayor Grant supported this recommendation. He commented further on how the PTRC was
completing park tours in order to track the condition of each park in the City.
Councilmember Holden recommended the PTRC create a park amenity/equipment replacement
plan as well.
Councilmember Holmes stated she believed it made more sense for the PTRC to have a point
person on the different parks in the City than on specific future trails that may or may not be
completed.
Further discussion ensued regarding the potential of having point people within the PTRC to get
trails and projects done in the City’s parks.
Councilmember Holden requested the language for Trail #8 be rewritten because wood chips
had been placed on this trail.
Mayor Grant commented on the condition of several bench throughout the park system that were
in need of attention.
Councilmember Holden recommended Trail #9 and #10 be removed from the priority list. She
noted this was AHATS and TCAAP property and was not City owned land.
ARDEN HILLS CITY COUNCIL SPECIAL WORK SESSION – JULY 26, 2021 3
PTRC Chair Van Valkenburg questioned if the Council wants the PTRC to reorganize the trail
priority list.
Councilmember Holmes explained it should be made clear this list was a recommendation and
was not setting priorities for the City.
Councilmember Holden encouraged the PTRC to focus on additional recreational activities that
could be held in the community.
PTRC Chair Van Valkenburg supported this recommendation.
Councilmember Holden commented she would like the PTRC to consider taking an inventory of
dead trees within the City’s parks when making their park tours. She indicated the City had tree
replacement funds that could be used to replace dead and diseased trees.
PTRC Chair Van Valkenburg recommended the PTRC come before the City Council on an
annual basis as well to provide the Council with an update.
Councilmember McClung stated he supported the City offering more recreation programming,
whether this was the City conducting this on its own, or through partnerships.
Councilmember Holden supported the City consider sponsoring movies in the park in the
community.
Interim Public Works Director Swearingen explained he would provide the Council and PTRC
with a list of the work the ICWC crews would be completing.
City Administrator Perrault suggested a joint meeting between staff, the City Council and the
PTRC members to lay out Council expectations in early 2022. He reported a follow up meeting
could then be held at the end of 2022.
B. Chicken Ordinance Discussion
Senior Planner Jagoe stated at the July 12, 2021 Special Work Session, the City Council
reviewed the first draft ordinance for the keeping of chickens and provided staff with guidance on
language to be modified or researched for inclusion in the ordinance. Council direction was to
bring this matter back at an upcoming work session for further review. For this meeting, staff has
prepared an updated draft ordinance with new language for review. Staff reviewed the proposed
changes and requested comment from the Council on how to proceed.
Councilmember Holden indicated her main concern was with the fact the chickens would be
making noise at all times and could not be silenced like a barking dog.
Mayor Grant discussed the Cottage Grove ordinance.
ARDEN HILLS CITY COUNCIL SPECIAL WORK SESSION – JULY 26, 2021 4
Councilmember Holmes stated she supported the recommendations from the Municipal Chicken
organization and suggested applicants be required to receive 100% support from all contiguous
neighbors. She recommended the support/approval process being conducted by City staff.
Councilmember Holden explained she would like the support/approval process being done by
the applicant.
Mayor Grant discussed Items 9 and 10.
Councilmember Holmes stated she would like to give chicken owners somewhere between seven
and ten days to remedy a problem.
Mayor Grant commented he could support ten days.
Councilmember Holden indicated she did not want residents turning abandoned chicken coops
into sheds, if they were no longer keeping chickens.
Councilmember Holmes stated it may be better to have all coops removed if a property owner
was no longer keeping chickens instead of having the coops repurposed. She suggested property
owners have the coops removed within 60 days.
Mayor Grant supported this recommendation.
Councilmember Holden asked how much would be charged for chicken keeping permits.
Councilmember Holmes reported this fee has not been set.
Senior Planner Jagoe explained the five cities surveyed charged a license fee between $30 and
$50. She reported residents seeking to keep chickens would also need to apply for a zoning permit
($65) to build the chicken coop and possibly installation of fencing.
Councilmember Scott supported the fee being set at $50.
Councilmember Holden supported the fee being $10.
Councilmember Holmes recommended the chicken fee be set at $30. She reported chicken
keepers would be paying the City $30 every other year.
Mayor Grant indicated he could support a $30 fee for chicken keeping.
Councilmember McClung stated he could support a $30 to $40 fee.
Councilmember Holmes questioned if the pen had to be removed if the coop was removed. The
Council supported removal of the coop, run, and pen/exercise yard if a resident was no longer
keeping chickens.
ARDEN HILLS CITY COUNCIL SPECIAL WORK SESSION – JULY 26, 2021 5
Councilmember Holmes asked if a specific coop height should be set within the ordinance or
that the language from the Municipal Chicken organization be used to ensure humans could stand
up in the coop for maintenance and egg collection. The Council supported this recommendation.
Councilmember Holmes questioned if the exercise yard had to be fenced.
Senior Planner Jagoe reviewed the definition of an exercise yard within the Ordinance.
Councilmember Holden suggested the City require chickens to be banded for identification
purposes.
Mayor Grant asked if a public hearing for this Ordinance would be held before the Planning
Commission and City Council.
Senior Planner Jagoe reported this Ordinance amendment would require a public hearing before
the Planning Commission and City Council.
City Administrator Perrault explained this matter would go before the Planning Commission in
September.
2. COUNCIL COMMENTS AND STAFF UPDATES
Councilmember McClung reported the Fire Board met last Wednesday where confidential
matters were discussed regarding personnel along with the 2022 budget.
Councilmember Holden questioned if the bench at Crepeau Park had been removed.
Interim Public Works Director Swearingen stated it had not yet been removed.
Mayor Grant discussed Council comments in general.
ADJOURN
Mayor Grant adjourned the City Council Work Session meeting at 6:50 p.m.
__________________________ __________________________
Julie Hanson David Grant
City Clerk Mayor
Approved: August 23, 2021
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
JULY 26, 2021
7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City
Council meeting at 7:00 p.m.
Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave
McClung (attending remotely) and Steve Scott
Absent: None
Also present: City Administrator Dave Perrault; Interim Public Works Director David
Swearingen; Senior Planner Jessica Jagoe; Finance Director Gayle Bauman; City Attorney
Joel Jamnik; and City Clerk Julie Hanson
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve the meeting agenda as presented. A roll call vote was
taken. The motion carried (5-0).
2. PUBLIC INQUIRIES/INFORMATIONAL
None.
3. RESPONSE TO PUBLIC INQUIRIES
None.
4. STAFF COMMENTS
A. Transportation Update
ARDEN HILLS CITY COUNCIL – JULY 26, 2021 2
Interim Public Works Director Swearingen reported the Arden Hills 2021 PMP project was
underway. He explained utility work on Glen Paul Avenue had been completed and the street was
prepared for curb and gutter. He noted the utility work on Gerald Avenue was now underway
which would disturb traffic during typical working hours from 7:00 a.m. to 7:00 p.m. He reported
residents would continue to receive newsletters throughout the project. In addition, information
regarding the 2021 PMP was available on the City’s website.
Interim Public Works Director Swearingen stated the Hamline Avenue crosswalk
improvements project was wrapping up and a final inspection would be conducted on Tuesday,
July 27, 2021.
Interim Public Works Director Swearingen provided the Council with an update on the I-35W
MNDOT MNPASS project.
Councilmember Holden stated she has heard from several residents that live on Glen Paul
Avenue and they have appreciated all of the communication from the City.
B. Night to Unite Update
City Clerk Hanson stated Night to Unite would be held on Tuesday, August 3, 2021. She
reported the City currently has 19 events registered. She encouraged residents to consider
donating school supplies at their Night to Unite event.
Councilmember Holden requested staff provide the Council with talking points regarding
upcoming City streets and park projects to discuss with neighborhood residents.
5. APPROVAL OF MINUTES
A. June 21, 2021, City Council Work Session
B. June 28, 2021 Special Executive Session (Closed)
C. June 28, 2021, Regular City Council
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve the June 21, 2021, City Council Work Session meeting
minutes, June 28, 2021, Special Executive Session (Closed) meeting minutes;
and June 28, 2021, Regular City Council meeting minutes as presented. A roll
call vote was taken. The motion carried (5-0).
6. CONSENT CALENDAR
A. Motion to Approve Consent Agenda Item - Claims and Payroll
B. Motion to Approve 2021 2nd Quarter Financials
C. Motion to Approve Transfer Fund Balance from General Fund to PIR Capital Fund
D. Motion to Adopt Resolution 2021-040 in Support of the City of Shoreview’s
Bonding Request for the Lake Johanna Fire Department Station Project
E. Motion to Approve Master Development Contract and Planned Unit Development
Agreement – Chick-Fil-A – 3855 Lexington Avenue – Planning Case 21-011
ARDEN HILLS CITY COUNCIL – JULY 26, 2021 3
F. Motion to Adopt Resolution 2021-041 for Findings of Fact and Decision
Regarding Variance at 3493 Siems Court – Planning Case 20-017
G. Motion to Approve Planned Unit Development Agreement – JAB Real Estate,
LLC (Lifelong Wealth Advisors) – 1150 County Road E – Planning Case 21-014
H. Motion to Approve Assignment and Assumption of Development Agreement –
JAB Real Estate, LLC (Lifelong Wealth Advisors) – 1150 County Road E –
Planning Case 21-014
I. Motion to Approve Professional Services Agreement Amendment for Potable
Water System Risk and Resilience Assessment – HR Green
J. Motion to Adopt Resolution 2021-042 Receiving Feasibility Report and Calling
for a Public Hearing – Arden Oaks Street Improvement Project
K. Motion to Authorize Recruitment for Community Development Director
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve the Consent Calendar as presented and to authorize
execution of all necessary documents contained therein. A roll call vote was
taken. The motion carried (5-0).
7. PULLED CONSENT ITEMS
None.
8. PUBLIC HEARINGS
None.
9. NEW BUSINESS
None.
10. UNFINISHED BUSINESS
None.
11. COUNCIL COMMENTS
Mayor Grant reported Crumbl Cookies would be holding a grand opening on August 6, 2021 at
7:45 am.
Councilmember Scott reminded residents that the last three days of the Ramsey County Mobile
Hazardous Collection site would be this Friday through Sunday. He noted information regarding
the items that would be collected free of charge was available on Ramsey County’s website.
Councilmember Holmes stated on July 20, 2021 the Army and the US Fish and Wildlife Service
held an open house where the restoration of Round Lake was discussed.
ARDEN HILLS CITY COUNCIL – JULY 26, 2021 4
Councilmember Holmes commented on July 29, 2021 at 6:00 p.m. there would be a
neighborhood meeting at North Heights Church to discuss a potential apartment complex on the
North Heights property.
Councilmember Holden stated she appreciated the fact the Army and the US Fish and Wildlife
Service were addressing the restoration of Round Lake.
Councilmember Holden requested the Council discuss City meetings at a future work session.
Interim Public Works Director Swearingen reported the City was extremely short on its
seasonal workers and noted staff was doing its best to keep up with park and trail maintenance.
ADJOURN
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to adjourn. A roll call vote was taken. The motion carried (5-0).
Mayor Grant adjourned the Regular City Council Meeting at 7:17 p.m.
__________________________ __________________________
Julie Hanson David Grant
City Clerk Mayor
CONSENT ITEM 6A
MEMORANDUM
DATE:
August 23, 2021
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Gayle Bauman, Finance Director
Pang Silseth, Accounting Analyst
SUBJECT: Claims and Payroll Listing
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Motion to approve, table or deny the following:
Claims and Payroll Listing
All items need a simple majority for action unless otherwise noted.
Background
Payroll is processed biweekly and accounts payable is processed weekly.
Budget Impact
N/A
Attachments
2021 Payroll #17 $78,009.07
Total Payroll $78,009.07
Paid Claims - 07/31/21 through 08/13/21
(Check Nos. 50242-50279 and ACH Checks) $1,538,554.32
Total Accounts Payable $1,538,554.32
Total Claims $1,616,563.39
CITY OF ARDEN HILLS
PAYROLL # 17
CHECKS DATED: 08/20/21
Biweekly: 07/31/21 - 08/13/21
EMPLOYEE DEDUCTIONS AMT.Payment Method
FIT 6,258.81 EFT
SIT 2,778.74 EFT
FICA Oasdi 4,035.76 EFT
FICA Medicare 943.87 EFT
TOTAL TAXES 14,017.18
Health Premium 1,528.96 A/P Check*
Dental Premium 169.48 A/P Check*
FSA Health Care Reimb. 0.00 A/P Check*
FSA Dependent Care Reimb. 0.00 A/P Check*
TOTAL FLEXIBLE SPENDING 1,698.44
HSA Health Saving 355.00
Health Care Savings Plan-Retirement 0.00 EFT
Health Care Savings Plan-2% 430.82 EFT
Health Care Savings Plan-4% 521.59 EFT
TOTAL HEALTH SAVINGS 1,307.41
PERA 3,883.16 EFT
ICMA 2,339.18 EFT
Central Pension Fund-Union 614.40 A/P Check*
MN State Retirement System 750.00 EFT
TOTAL RETIREMENT 7,586.74
IUOE 49 Dues (Union) 140.00 A/P Check*
LTD/STD Insurance 0.00 A/P Check*
PERA Life Insurance 24.00 A/P Check*
Life/Addl/Dep Life 33.74 A/P Check*
Life/Addl non-tax 5.40 A/P Check*
UNUM 19.51 A/P Check*
AFLAC 22.76 EFT
TOTAL VOLUNTARY 245.41
Total Employee Deductions 24,855.18
Net Payroll 0.00
Direct Deposit 43,271.96 EFT
Gross Payroll Tie-Out 68,127.14
Plus City Paid Benefit 9,881.93
TOTAL PAYROLL COST 78,009.07
FICA TIE-OUT
Gross Payroll 68,127.14
Less Total FSA 1,698.44
Less Total H.SA 1,307.41
Less Voluntary Ins 28.16
Net P/R Subject to FICA 65,093.13
FICA Oasdi @ 6.20% 4,035.76
FICA Medicare @ 1.45% 943.87
Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax
Deposit Service. Transfers are typically made up to two days after the payroll date.
* A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report.
Checks may be paid this week or the following week.
0.00
0.00
0.00
4,480.56
421.74
4,902.30
0.00
0.00
4,979.63
0.00
0.00
CITY BENEFIT
4,035.76
943.87
Accounts Payable
User:
Printed:
pang.silseth
8/18/2021 3:27 PM
Checks by Date - Detail by Check Date
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
ACH001 US BANK 07/31/2021ACH
BAUMG72021 GFOA-PAFR Award Program 250.00
FRIDJ72021 AMZN MKTP US*294B21SJ0Parks & Rec Supplies 39.99
FRIDJ72021 AMZN MKTP US*2X12C6W62-Thermometer Guns 54.37
HANSJ72021 SurveyMonkey Subscription 06/21-06/22 384.00
HANSJ72021 MCFOA-BEST WESTERN HOTELS ST 234.26
MIKAT72021 ICloud Storage 0.99
MIKAT72021 MENARDS BLAINE MN-Supplies 85.53
MIKAT72021 NORTHERN TOOL EQUIP-Supplies 129.93
MIKAT72021 MENARDS BLAINE MN-Supplies 40.30
VAUGJ72021 MICHAELS STORES 3701-SUPPLIES 28.89
VAUGJ72021 TARGET-SUPPLES 57.18
VAUGJ72021 FUN EXPRESS-CRAFT MATERIALS 183.11
VAUGJ72021 TARGET-SUPPLIES 5.58
VAUGJ72021 TARGET-SUPPLIES 5.77
VAUGJ72021 TARGET-SUPPLIES 113.45
VAUGJ72021 MICHAELS STORES-CRAFT MATERIALS 32.18
WARDR72021 HOLIDAY CAR WASH 0368. 10.74
1,656.27Total for this ACH Check for Vendor ACH001:
ACH002 AFLAC 07/31/2021ACH
475179 Insurance Premiums- July 2021 45.52
45.52Total for this ACH Check for Vendor ACH002:
ACH003 PITNEY BOWES INC 07/31/2021ACH
6232021 June Postage-Newsletter 793.44
6232021 June Postage - fee 19.99
813.43Total for this ACH Check for Vendor ACH003:
ACH005 MINNESOTA REVENUE-SALES & USE TAX07/31/2021ACH
62021 June Sales/Use Tax -0.12
62021 June Sales/Use Tax 33.12
33.00Total for this ACH Check for Vendor ACH005:
ACH006 MN DEPT OF LABOR-BUILDING PERMIT SURCHARGE07/31/2021ACH
62021 Q2 Building Surcharge -157.75
62021 Q2 Building Surcharge 3,954.98
3,797.23Total for this ACH Check for Vendor ACH006:
6,345.45Total for 7/31/2021:
0022 THOMAS MIKACEVICH 08/06/2021ACH
8032021 Clothing Allowance Reimbursement 254.65
Page 1AP Checks by Date - Detail by Check Date (8/18/2021 3:27 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
254.65Total for this ACH Check for Vendor 0022:
0192 GRAINGER INC 08/06/2021ACH
9008640592 Marking Paint 76.62
9008640592 Marking Paint 76.62
153.24Total for this ACH Check for Vendor 0192:
0285 XCEL ENERGY 08/06/2021ACH
741658452 6/15/21-7/15/21 1,757.73
741658452 6/15/21-7/15/21 1,576.32
741658452 6/15/21-7/15/21 1,439.32
741658452 6/15/21-7/15/21 53.13
741658452 6/15/21-7/15/21 1,508.16
741658452 6/15/21-7/15/21 247.52
741658452 6/15/21-7/15/21 248.72
6,830.90Total for this ACH Check for Vendor 0285:
0292 OXYGEN SERVICE COMPANY INC 08/06/2021ACH
0003501081 June Rental 27.28
27.28Total for this ACH Check for Vendor 0292:
0319 CITY OF ROSEVILLE 08/06/2021ACH
0230238 Q2 2021 Water 340,023.81
340,023.81Total for this ACH Check for Vendor 0319:
0327 STAPLES INC 08/06/2021ACH
3481996453 Supplies 103.59
3481996453 Supplies 19.96
3482187984 Supplies 24.58
3482187988 Supplies 79.66
227.79Total for this ACH Check for Vendor 0327:
0382 ICMA RETIREMENT TRUST - 106944 08/06/2021ACH
PR 21-16 PR Batch 00100.08.2021 ICMA Employer Percent 401PR Batch 00100.08.2021 ICMA Employer Percent 401 421.74
PR 21-16 PR Batch 00100.08.2021 ICMA Employee Percent 401PR Batch 00100.08.2021 ICMA Employee Percent 401 365.51
787.25Total for this ACH Check for Vendor 0382:
0387 ICMA RETIREMENT TRUST #302482 08/06/2021ACH
PR 21-16 PR Batch 00100.08.2021 ICMA Employee PercentPR Batch 00100.08.2021 ICMA Employee Percent 231.65
PR 21-16 PR Batch 00100.08.2021 ICMA Employee DeductionPR Batch 00100.08.2021 ICMA Employee Deduction 1,736.54
1,968.19Total for this ACH Check for Vendor 0387:
0453 CONTINENTAL RESEARCH CORP 08/06/2021ACH
0025710 Cleaning Supplies 720.00
0027473 Cleaning Supplies 1,015.00
1,735.00Total for this ACH Check for Vendor 0453:
0549 ABLE HOSE & RUBBER LLC INC 08/06/2021ACH
225111-001 parts/supplies 350.36
350.36Total for this ACH Check for Vendor 0549:
10365 JENNIFER SHULL 08/06/2021ACH
Page 2AP Checks by Date - Detail by Check Date (8/18/2021 3:27 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
8022021 Mileage Reimbursement 15.18
15.18Total for this ACH Check for Vendor 10365:
1223 ADAM'S PEST CONTROL - MAIN 08/06/2021ACH
3341617 Pest Control-Fall Invaders 450.00
3344028 Pest Control-August 71.59
521.59Total for this ACH Check for Vendor 1223:
1330 MN CLN SERVICES INC 08/06/2021ACH
0821NN01 Janitorial Services-July 2,005.58
2,005.58Total for this ACH Check for Vendor 1330:
1889 DAVID PERRAULT 08/06/2021ACH
2018-2020 941 2018-2020 941 Correction 1,183.22
1,183.22Total for this ACH Check for Vendor 1889:
4445 PIONEER RIM AND WHEEL CO 08/06/2021ACH
01CG1747 Supplies: Nuts & Bolts 25.32
01CG1748 Supplies: Nuts & Bolts 51.38
76.70Total for this ACH Check for Vendor 4445:
4447 BRAUN INTERTEC CORPORATION 08/06/2021ACH
B260692 2021 PMP thru 7/23/21 3,290.50
3,290.50Total for this ACH Check for Vendor 4447:
5173 BADGER METER 08/06/2021ACH
80078997 Service Agreement 8/21-12/21 650.00
650.00Total for this ACH Check for Vendor 5173:
5596 ASDCO CONSTRUCTION SUPPLY 08/06/2021ACH
589906 Landscape Fabric 330.00
330.00Total for this ACH Check for Vendor 5596:
0131 BEISSWENGERS DO IT BEST 08/06/202150242
479513 Cleaning Supplies 102.96
102.96Total for Check Number 50242:
0447 I.U.O.E LOCAL 49 BENEFIT FUND-INSURANCE08/06/202150243
BP3.0921 September Insurance 10,600.00
NB4.0921 September Insurance 1,527.00
12,127.00Total for Check Number 50243:
10406 MINNESOTA UI FUND 08/06/202150244
07981814.0621 2020 Q2-2021 Q2 Unemployment Benefits -11,763.20
07981814.0621 2020 Q2-2021 Q2 Unemployment Benefits 10,278.40
07981814.0621 2020 Q2-2021 Q2 Unemployment Benefits 358.97
07981814.0621 2020 Q2-2021 Q2 Unemployment Benefits 642.40
07981814.0621 2020 Q2-2021 Q2 Unemployment Benefits 44.87
07981814.0621 2020 Q2-2021 Q2 Unemployment Benefits 179.48
07981814.0621 2020 Q2-2021 Q2 Unemployment Benefits 1,927.20
07981814.0621 2020 Q2-2021 Q2 Unemployment Benefits 314.10
Page 3AP Checks by Date - Detail by Check Date (8/18/2021 3:27 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
1,982.22Total for Check Number 50244:
1074 PRECISION LANDSCAPE & TREE INC 08/06/202150245
82533 Tree Removal:3745 McCracken Ln 3,000.00
3,000.00Total for Check Number 50245:
0811 RAMSEY COUNTY 08/06/202150246
PUBW-019265 Emergency Pre-Emption System Jan-Jun 2021 617.15
617.15Total for Check Number 50246:
0282 REPUBLIC SERVICES #899 08/06/202150247
0899-003754078 Recycling-July -944.05
0899-003754078 Recycling-July 8,282.00
0899-003757457 PW Waste-July 1,565.79
8,903.74Total for Check Number 50247:
UNST UNITED STATES TREASURY 08/06/202150248
CP220-12/31/19 Form 941; 41-6008992 361.79
CP220-12/31/20 Form 941; 41-6008992 794.57
1,156.36Total for Check Number 50248:
388,320.67Total for 8/6/2021:
0189 GOPHER STATE ONE CALL 08/13/2021ACH
1070185 July Locates 129.60
1070185 July Locates 129.60
1070185 July Locates 129.60
388.80Total for this ACH Check for Vendor 0189:
0319 CITY OF ROSEVILLE 08/13/2021ACH
0230249 IT Support-August 6,803.72
6,803.72Total for this ACH Check for Vendor 0319:
0320 HEALTH PARTNERS INC 08/13/2021ACH
106658119 September Insurance 681.58
681.58Total for this ACH Check for Vendor 0320:
0339 FERGUSON WATERWORKS #2518 08/13/2021ACH
0479740 snakepit acc box 391.14
391.14Total for this ACH Check for Vendor 0339:
0469 PEMBER COMPANIES INC 08/13/2021ACH
12402 2021 Concrete Improv Pay 1 65,064.50
12402 2021 Concrete Improv Pay 1 -3,505.75
12402 2021 Concrete Improv Pay 1 5,050.50
66,609.25Total for this ACH Check for Vendor 0469:
10363 MINUTE MAKER SECRETARIAL 08/13/2021ACH
M1313 July CC Meeting Minutes 338.00
Page 4AP Checks by Date - Detail by Check Date (8/18/2021 3:27 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
338.00Total for this ACH Check for Vendor 10363:
10442 SPRINGBROOK HOLDING COMPANY LLC08/13/2021ACH
TM INV-004298 Meter Reading Upgrade 626.50
626.50Total for this ACH Check for Vendor 10442:
1115 WSB & ASSOCIATES INC 08/13/2021ACH
R-010111-000-24 2018 PMP-June 456.00
R-017451-000-6 ESRI Cloud-EA Migration-June 139.00
R-017880-000-3 2021 GIS-June 1,815.00
2,410.00Total for this ACH Check for Vendor 1115:
1125 BOLTON & MENK INC 08/13/2021ACH
0271217 2021 PMP 3,425.00
0272915 2021 PMP 26,805.30
30,230.30Total for this ACH Check for Vendor 1125:
2279 NORMS TIRE SALES INC 08/13/2021ACH
58276 Tires-Liftgate Generator 409.28
409.28Total for this ACH Check for Vendor 2279:
7064 ROTARY CLUB OF ARDEN HILLS-SHOREVIEW08/13/2021ACH
2111 Q3 2021 Dues 98.50
98.50Total for this ACH Check for Vendor 7064:
7501 KELLY & LEMMONS PA 08/13/2021ACH
56302 July Prosecution 3,953.75
3,953.75Total for this ACH Check for Vendor 7501:
ALPI ALLEGRA PRINT & IMAGING INC 08/13/2021ACH
163532 July Newsletter 2,767.67
2,767.67Total for this ACH Check for Vendor ALPI:
FPTC FLEXIBLE PIPE TOOL COMPANY INC 08/13/2021ACH
26501 Aries Tractor Repair 549.20
549.20Total for this ACH Check for Vendor FPTC:
TOII TOKLE INSPECTIONS INC 08/13/2021ACH
08032021 Electrical Inspections-July 2,580.00
2,580.00Total for this ACH Check for Vendor TOII:
ADVS ADVANTAGE SIGNS & GRAPHICS INC 08/13/202150249
00048169 Channel Posts 228.00
228.00Total for Check Number 50249:
10379 LESLIE ASHBACH 08/13/202150250
3192020 Refund: Egg Hunt 8.00
8.00Total for Check Number 50250:
ATLA ATLAS FOUNDATION CO 08/13/202150251
2021-00791 Hydrant Rental Refund 1,909.36
Page 5AP Checks by Date - Detail by Check Date (8/18/2021 3:27 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
1,909.36Total for Check Number 50251:
10466 C&L EXCAVATING INC 08/13/202150252
PW-21-0100 Pay2 2021 PMP Pmt 2 871,891.27
PW-21-0100 Pay2 2021 PMP Pmt 2 -43,594.56
828,296.71Total for Check Number 50252:
UB*00399 PATIENCE CASO 08/13/202150253
08092021 Refund Check 003155-000, 1225 Ingerson Road 41.78
41.78Total for Check Number 50253:
1033 COMCAST 08/13/202150254
101030.0821 Service-August 108.35
98681.0821 Service-August 109.71
218.06Total for Check Number 50254:
10244 COMCAST BUSINESS INC 08/13/202150255
127925198 Service-August 495.64
495.64Total for Check Number 50255:
0176 FRATTALLONES HARDWARE INC 08/13/202150256
093534/A Supplies 2.99
2.99Total for Check Number 50256:
1193 FURTHER INC 08/13/202150257
15789149 Participant Fee-August 41.25
41.25Total for Check Number 50257:
UB*00435 ANGELA HAMES 08/13/202150258
08092021 Refund Check 001065-000, 1812 Venus Avenue 7.06
7.06Total for Check Number 50258:
UB*00394 WENDY HAMILTON 08/13/202150259
08092021 Refund Check 000158-000, 4440 Hamline Avenue N 2.88
2.88Total for Check Number 50259:
5701 HIGH TIDE TECHNOLOGIES LLC 08/13/202150260
INV20214436 Annual Communications Renewal 930.00
930.00Total for Check Number 50260:
UB*00490 JARRETT & BARBARA HOLBROOK 08/13/202150261
Refund Check 011681-000, 1863 Glenpaul Avenue 179.94
179.94Total for Check Number 50261:
0390 INT'L UNION OPERATING ENGINEERS-UNION DUES08/13/202150262
1200.0821 August Dues 280.00
280.00Total for Check Number 50262:
UB*00419 ERICA ISAAC 08/13/202150263
08092021 Refund Check 002221-000, 1556 Arden Place 23.06
Page 6AP Checks by Date - Detail by Check Date (8/18/2021 3:27 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
23.06Total for Check Number 50263:
10448 MARCO TECHNOLOGIES LLC 08/13/202150264
449555580 Copier 7/25-8/25 200.35
449555580 Copier 7/25-8/25 35.36
235.71Total for Check Number 50264:
5696 MAYER ARTS INC 08/13/202150265
3343 Hamilton Camp 1,728.00
1,728.00Total for Check Number 50265:
10236 MINNESOTA PETROLEUM SERVICE 08/13/202150266
0000091493 Mechanics Hoist Repair 4,797.50
4,797.50Total for Check Number 50266:
10271 MN PEIP 08/13/202150267
1110983 September Insurance 7,755.84
7,755.84Total for Check Number 50267:
UB*00432 CHRISTIAN MUELLER 08/13/202150268
08092021 Refund Check 011876-000, 4651 Highway 10 2.76
2.76Total for Check Number 50268:
10216 NORTHWEST ASPHALT INC 08/13/202150269
R-010111-000 P1 2018 PMP-Final Pay 11 9,652.64
R-010111-000 P1 2018 PMP-Final Pay 11 7,152.05
R-010111-000 P1 2018 PMP-Final Pay 11 125,453.02
R-010111-000 P1 2018 PMP-Final Pay 11 3,871.77
R-010111-000 P1 2018 PMP-Final Pay 11 23,328.80
169,458.28Total for Check Number 50269:
10250 PEAK STAFFING INC 08/13/202150270
47571 Office Support 7/26-7/30 150.00
47571 Office Support 7/26-7/30 112.50
47571 Office Support 7/26-7/30 825.00
47571 Office Support 7/26-7/30 112.50
47571 Office Support 7/26-7/30 112.50
47571 Office Support 7/26-7/30 150.00
47571 Office Support 7/26-7/30 37.50
1,500.00Total for Check Number 50270:
1208 PREMIUM WATERS INC 08/13/202150271
610207-07-21 September Water 37.98
613317-07-21 September Water 48.48
86.46Total for Check Number 50271:
3100 PROVIDENT LIFE AND ACCIDENT INS CO08/13/202150272
E0471136.0721 July Insurance 39.02
39.02Total for Check Number 50272:
0811 RAMSEY COUNTY 08/13/202150273
EMCOM-009428 Fleet Support-July 24.96
Page 7AP Checks by Date - Detail by Check Date (8/18/2021 3:27 PM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
EMCOM-009464 Dispatch-July 3,978.60
EMCOM-009481 CAD-July 544.99
4,548.55Total for Check Number 50273:
UB*00489 DAVID SPEED 08/13/202150274
Refund Check 001777-000, 1975 Jerrold Avenue 7.40
7.40Total for Check Number 50274:
SRFC SRF CONSULTING GROUP INC 08/13/202150275
14320.00-6 MVHS Trail Improv-July 319.52
319.52Total for Check Number 50275:
10354 ST. PAUL PIONEER PRESS 08/13/202150276
0721572589 Publication Ord 2021-004 91.80
0721572589 Notice PC 21-018 Shoreland Ord 44.10
0721572589 Notice PC 21-016 #587 36.00
0721572589 Notice PC 21-017 #593 37.80
209.70Total for Check Number 50276:
1557 VAN IWAARDEN ASSOCIATES 08/13/202150277
08042021 GASB 75 Alternative 240.00
08042021 GASB 75 Alternative 240.00
08042021 GASB 75 Alternative 240.00
08042021 GASB 75 Alternative 240.00
08042021 GASB 75 Alternative 240.00
1,200.00Total for Check Number 50277:
9755 VERIZON CONNECT NWF INC 08/13/202150278
OSV000002513494 Service-July 323.80
323.80Total for Check Number 50278:
UB*00403 XIANJU ZHENG 08/13/202150279
08092021 Refund Check 011444-000, 1929 County Road E2 W 173.24
173.24Total for Check Number 50279:
1,143,888.20Total for 8/13/2021:
Report Total (76 checks): 1,538,554.32
Page 8AP Checks by Date - Detail by Check Date (8/18/2021 3:27 PM)
Page 1 of 1
CONSENT ITEM – 6B
MEMORANDUM
DATE: August 23, 2021
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Joe Vaughan, Recreation Programmer
SUBJECT: Accepting Donation from the Arden Hills Foundation
Budgeted Amount: Actual Amount: Funding Source:
N/A $650.00 N/A
Council Should Consider Motions to approve, table, or deny the following:
• City Council should consider to approve Resolution 2021-045 Accepting a Donation
from the Arden Hills Foundation in the amount of $650.00.
All items need a simple majority for action unless otherwise noted.
Background The Arden Hills Foundation has been established as a 501c3 organization. Pursuant to
Minnesota Statutes Section 465.03 for the benefit of its citizens, cities are authorized to accept
gifts and bequests for the benefits of recreational services.
Discussion The Arden Hills Foundation has donated $650.00 to the City of Arden Hills for a new park
bench to be placed in the Crepeau Nature Preserve. This donation was given to the Arden Hills
Foundation from John Van Valkenburg, Nancy O’Malley, Joanne Messerly, and from a
fundraiser organized by Rich Straumann. To comply with State Statutes, the City needs to
acknowledge the donation and issue receipt of the donation to the Arden Hills Foundation.
Budget Impact N/A
Attachments Attachment A: Resolution 2021-045
To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and
clicking on Archived Documents under Helpful Links on our main webpage.
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2021-045
A RESOLUTION ACCEPTING DONATION
WHEREAS, Arden Hills (“City”) is generally authorized to accept donations of real and
personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is
specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to
Minnesota Statutes Section 471.17; and
WHEREAS, The following entity has offered to contribute the cash amount set forth below to
the city:
Name of Donor Amount
Arden Hills Foundation $650.00
WHEREAS, All such donations have been contributed to assist the City in the establishment
and operation of recreational facilities and programs either alone or in cooperation with others, as
allowed by law; and
WHEREAS, The City Council finds that it is appropriate to accept the donations offered.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ARDEN HILLS, MINNESOTA, THAT:
1. The donation described above is accepted and shall be used to establish recreational
facilities either alone or in cooperation with others, as allowed by law.
2. The city clerk is hereby directed to issue receipts to each donor acknowledging the
City’s receipt of the donor’s donation.
3. The finance department is hereby authorized to complete any budget adjustments
necessary to reflect this donation and corresponding expenditures.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN
HILLS THIS 23rd DAY OF AUGUST, 2021.
_______________________________
David Grant, Mayor
ATTEST:
______________________________________
Julie Hanson, City Clerk
Page 1
DATE: August 23, 2021
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Appointment of Brandon Patterson to the Building Inspector/Code Enforcement
Officer Position
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Motions to approve, table, or deny the following:
•Appointment of Brandon Patterson to the position of Building Inspector/Code Enforcement
Officer at Grade 12 Step 1 on the City’s pay scale, and at Year Zero on the PTO scale.
All items need a simple majority for action unless otherwise noted.
Discussion
Brandon Patterson is the finalist for the Building Inspector/Code Enforcement Officer position, he
recently obtained his Building Inspection Technology Certificate from North Hennepin Community
College. Following many years in the HVAC industry Mr. Patterson is making the shift into the
Building Official field. Mr. Patterson has already gained some valuable experience working with a
contract Building Inspection company.
Budget Impact
This position is a previously budgeted position and will not adversely affect the 2021 budget.
Attachment
N/A
CONSENT ITEM – 6C
MEMORANDUM
Page 1
DATE: August 23, 2021
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Accept Resignation of the Communications Coordinator
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Motions to approve, table, or deny the following:
•Accept the resignation of the Communications Coordinator, Gretchen Needham.
All items need a simple majority for action unless otherwise noted.
Discussion
The Communications Coordinator, Gretchen Needham, has submitted her resignation and had a last
day of August 19, 2021.
Budget Impact
N/A
Attachment
N/A
CONSENT ITEM – 6D
MEMORANDUM
Page 1 of 2
DATE: August 23, 2021
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Authorization to Begin Recruitment Process for a Communications Coordinator
Budgeted Amount: Estimated Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Motions to approve, table, or deny the following:
•Authorizing staff to begin the recruitment process for a Communications Coordinator.
All items need a simple majority for action unless otherwise noted.
Background
The City currently has a vacancy for a Communications Coordinator. The City Council is asked
to allow staff to being the recruitment process for the position, the attached job description is
what would be used for the posting.
Anticipated process:
-Council approves authorization to begin the recruitment process
-Staff posts for the position and reviews candidates
-Staff reviews applications and selects interview candidates
-Staff will conduct a first round of interviews and select final round candidates
-Staff will conduct a final interview.
-Staff will bring forward a finalist for official Council approval
Councilmembers have previously expressed an interest in being part of the interview panel for
certain positions at City Hall, currently no Councilmembers are slated to be on the interview
panel for this position; should Council want to designate Councilmembers to attend they should
do so with this authorization (it would need to be pulled from consent and approved).
CONSENT – 6E
MEMORANDUM
Page 2 of 2
Budget Impact
This position will not adversely affect the 2021 budget as it is replacing a previously budgeted
position.
Attachments
Attachment A: Communications Coordinator Job Description
1
CITY OF ARDEN HILLS
POSITION DESCRIPTION
Position Title: Communications Coordinator
Department: Administration
Accountable to: City Clerk
Positions Supervised: None
Status: Part-time 20 – 25 hours per week
August 2020
PRIMARY OBJECTIVES
The Communications Coordinator is responsible for writing and coordinating day-to-day communications activities
on behalf of the City of Arden Hills to City Departments, other governmental organizations, media outlets,
community groups and citizens. The position will apply professional principles and judgment to assist with
planning, leadership, and communications for the City of Arden Hills.
QUALIFICATION REQUIREMENTS
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The
requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions.
ESSENTIAL FUNCTIONS OF THE POSITION
Coordinate the City’s print, digital, cable, and web services to meet the goals, objectives, and timelines of the City
Council and departments.
Create and write original content and maintain consistent/uniform communications for the City’s news outlets,
including the City’s newsletters press releases, and official mailings, which includes information gathering and
interviewing internal staff and external organizations to develop newsletter articles, press releases, website
postings, social media updates, etc. Note: this position will be expected to write the content of the City’s messaging,
including, but not limited to, the City’s newsletter.
Design, compile, and finalize the City’s newsletter and work with the City’s printing company to finalize and distribute
the newsletter throughout the City.
Stay up to date with City activities to include reviewing past and future meetings of the City Council and the City’s
other commissions and committees, daily communication with other departments regarding newsworthy items, and
monitoring outside news outlets and social media mediums for trending issues related to the City.
Write, copy, coordinate, and update the City’s website as needed to ensure up-to-date information is being
distributed as required.
Ensure the City is compliant with Federal, State, and Local laws relating to the City’s communication to include
website accessibility for individuals with disabilities (Section 508).
Assist in the development and implementation of the City’s communication plan to include routine and ad hoc
communications.
Respond to media inquiries at the direction of the City Administrator or responsible Department Head.
2
Assist the Community Development Department in creating, writing, and distributing information regarding the State
of the City, open houses, and other informational events put on by the City.
Assist in coordinating the communications effort surrounding large projects, specifically, the TCAAP redevelopment
project while working with outside parties (other government agencies, real estate development firms, etc.) to
ensure a clear and consistent message is presented by the City.
Manage the City’s social media presence to include Facebook, Twitter, and YouTube etc.
Other duties as assigned.
EDUCATION and/or EXPERIENCE
Bachelor's degree with coursework in communications, journalism, public relations, business administration or
equivalent combination of education and experience. Master’s degree preferred.
Minimum of three to five years experience in a communications role.
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of the modern principles, practices, and methods involved in planning and implementing a
communications program. Practical knowledge of information dissemination, graphic design, and media creation,
such as, press releases, internal memos, and content layout. Skilled in desktop publishing, modern office
equipment, web maintenance, and related software. Excellent writing skills. The ability to collaborate with other
departments and take the lead on special projects.
PHYSICAL DEMANDS
This work requires the occasional exertion of up to 10 pounds of force; work regularly requires sitting, using hands
to finger, handle or feel and repetitive motions, frequently requires speaking or hearing and occasionally requires
standing, walking, reaching with hands and arms, pushing or pulling and lifting; work has standard vision
requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word;
hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing
written or computer data, operating machines and observing general surroundings and activities; work has no
exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light
traffic).
SPECIAL REQUIREMENTS
Valid driver's license.
SELECTION GUIDELINES
Formal application, rating of education and experience; oral interview and reference check; job related tests may
be required. The duties listed above are intended only as illustrations of the various types of work that may be
performed. The omission of specific statements of duties does not exclude them from the position if the work is
similar, related or a logical assignment to the position.
CITY OF ARDEN HILLS IS AN EQUAL OPPORTUNITY EMPLOYER
___________________________________________________________________
NON-DISCRIMINATION POLICY
The City of Arden Hills does not discriminate
on the basis of handicapped status
in the admission or access to or treatment or employment
in its programs and activities.
__________________________________________________________________
Page 1 of 3
DATE: August 23, 2021
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Larry Poppler, TKDA - Municipal Engineer
David Swearingen, Interim Public Works Director
SUBJECT: Arden Oaks Street Improvements – Accept Feasibility Report & Order
Improvement Public Hearing
Budgeted Amount: Actual Amount: Funding Source:
$827,000 $583,000 PIR, Surface Water, Sanitary,
(Estimated) Water, Special Assessments
Council Should Consider
Motions to approve, table, or deny the following:
• Conducting Improvement public hearing for the proposed Arden Oaks Street Improvements
project in accordance with City Council Resolution 2021-042. The City Council will be
requested to make a formal decision regarding ordering the specific improvements and
ordering project plans and specifications under Agenda Item 9A.
All items need a simple majority for action unless otherwise noted.
Background/Discussion
On July 26, 2021, the City Council adopted Resolution 2021-042 receiving the feasibility report and
calling for a public hearing to consider proposed improvements for the Arden Oaks Street
Improvements Project. A complete copy of the feasibility report is provided on the City project
webpage https://www.cityofardenhills.org/1035/Arden-Oaks-Street-Improvements (scroll down to
Project Feasibility Report).
Projects involving special assessments generally require two public hearings commonly known as an
improvement hearing and an assessment hearing. The subject hearing for August 23 is the
improvement hearing. The purpose of the improvement hearing is for the City Council to discuss a
specific local improvement before ordering it done. The second public hearing is the assessment
hearing which is scheduled after the project has received contractor bids to provide property owners
an opportunity to express concerns about the actual special assessments.
PUBLIC HEARINGS – 8A
MEMORANDUM
Page 2 of 3
At the improvement hearing, interested persons may voice their opinion regarding the proposed
project improvements and whether or not they are in the proposed assessment area. A reasonable
estimate of the total amount to be assessed and the description of the methodology used to calculate
individual assessments for affected parcels is contained within the feasibility report, a copy of which
is available for review on the City’s website.
Pursuant to Minnesota Statutes, Chapter 429, notices of the public hearing were published in the
Pioneer Press on August 4, 2021 and August 11, 2021. A notice was also mailed to each property
within the draft assessment roll area on August 4, 2021.
Prior to opening the hearing, the City’s engineering consultant TKDA, will present general
information regarding the scope of the proposed improvements, the overall cost and funding for the
project, and assessments that apply for this project. The proposed improvements are generally
summarized below and described in greater detail within the feasibility study report provided in
Attachment B.
Street Improvements:
The following streets are proposed for improvements:
• Arden Oaks Drive between (between Snelling Avenue North and County Road E West)
• Arden Oaks Court (from Arden Oaks Drive to the end of the Cul-de-sac)
Considering the existing condition, deterioration factors, and geotechnical investigation, a full depth
pavement reclamation is proposed for the streets. Full depth reclamation will provide a new structural
aggregate base and disrupt the existing frost heaving that has breached the existing aggregate base and
bituminous surface. This improvement will provide a new paving surface that should last 30 to 40
years (with future maintenance and mill and overlay improvements).
Curb and Gutter:
Existing curb and gutter will remain in place except for curb that is damaged, settled, or not draining
properly. The existing curb will be inspected and marked for removal prior to construction. It is
typical to see between 20% to 30% curb replacement for residential roadways of this age due to
settlement or cracking.
Utilities:
It is recommended that all the manhole and catch basin rings be replaced as a part of the pavement
rehabilitation project. It is typical to reset all manhole and catch basin grades to match the new grades
of the roadway to improve drivability and drainage. In addition to the adjustment rings, outdated and
damaged manhole and catch basin casting assemblies will be replaced with modern castings. Storm
sewer manholes and catch basins and sanitary manholes will be adjusted with all new concrete rings.
Sanitary sewer manholes will be recast with all new concrete rings and infiltration prevention products
to limit inflow and infiltration into the sanitary system.
Page 3 of 3
Preliminary Project Schedule:
Budget Impact
Proposed project funding sources are a combination of the City’s Permanent Improvement Revolving
(PIR) fund, utility funds, and special assessments for street improvements summarized in the
following table:
The total estimated cost of the recommended improvements is $583,000. A portion of this project is
proposed to be assessed to the benefiting property owners and the remainder through other funding
sources. In accordance with the City’s Assessment policy, the preliminary assessment for the
recommended improvement is calculated at $6,560 per unit. As the project is competitively bid by
contractors, the calculated assessment amount will be updated leading up to the adoption of the
assessment roll. The project funding is further described on pages 10 through 12 of the feasibility
report.
Attachments
Attachment A: Presentation Slides for Public Hearing
Attachment B: Feasibility Report
Arden Oaks Street ImprovementsAugust, 2021 Attachment A
Introductions• Larry Poppler, TKDA Project Managerlarry.poppler@tkda.com952-292-1098• David Swearingen, Interim Public Works Directordswearingen@cityofardenhills.org651-792-7847
Presentation Agenda• Existing Conditions• Proposed Improvements• Public Input• Project Funding• Assessments• Project Schedule• Recommendations• Next Steps
Existing Conditions• Street improvement length 0.52 Miles• Originally constructed in the mid to late 1980s• Mill and overlay occurred in 1996• Pavement rating in the low 30s out of 100 • Concrete curb and gutter in good condition• Existing pavement depth 5-6 1/2 inches• Gravel Base 5-13 inches• Clay with sand beneath roadway
Proposed Improvements• Street surface bituminous rehabilitation – considerations (Mill and Overlay, Full reconstruction, Reclamation)• Pavement Reclamation recommended option• Watermain valve adjustments • Sanitary sewer manhole ring replacement• Storm sewer manhole ring replacement• Curb and gutter replacement as necessary
Pavement Reclamation ProcessReclamationRemoval of Excess Material
Pavement Reclamation ProcessCurb RepairShaping and Compacting Road Base
Pavement Reclamation ProcessFinal GradingPaving
Construction Details
Construction Details
Public Input• Questionnaire sent to 40 properties• 70% Questionnaire Return Rate!• Identified Topics of Interest– Localized Drainage Issues– Pedestrian Safety – Crossings for Old Snelling Avenue and County Road E – County Decision– Truck Access and cut through traffic
Estimated CostsFull Depth Reclamation Estimated CostsStreet Improvements $ 413,197.50Indirect Costs for Street Improvements (27%)* $ 111,563.33Total Costs for Street Improvements $ 524,760.83Storm Sewer Improvements $ 33,150.00Indirect Costs for Storm Sewer Improvements (27%)* $ 8,950.50Total Costs for Storm Sewer Improvements $ 42,100.50Sanitary Sewer Improvements $ 9,750.00Indirect Costs for Sanitary Sewer Improvements (27%)* $ 2,632.50Total Cost for Sanitary Sewer Improvements $ 12,382.50Water Improvements $ 2,450.00Indirect Costs for Water Improvements (27%)* $ 661.50Total Cost for Water Improvements $ 3,111.50Total Improvement Cost $ 458,547.50Total Indirect Costs for City (27%)* $ 123,807.83Total Project Cost $ 582,355.33Total project cost (rounded) $ 583,000.00
Assessment Policy• Residential zoned R-1 property assessed on a Unit basis (properties with Arden Oaks Drive/Court street address)• Assessment rate of 50% of street costs including all overhead costs. • Utility work not assessed
Assessment SummaryAssessment Term - 10 years Interest Rate – Undetermined (2020 Rate 3.15%) Full Depth ReclamationTotal Project Cost $ 583,000 Assessable Amount $ 524,800 Assessment (50% of Assessable Amount) $ 262,400 Single Family Dwelling Units 40 UnitsUnit Assessment (Assessable amount/ 40 Units)$ 6,560 /Unit
Assessment Area
Amortization Schedules Full Depth ReclamationPrincipal: $6,560.00Interest Rate: 3.15%Payment Interval: AnnuallyNumber of Payments: 10Schedule of PaymentsPlease allow for slight rounding differences.*Payment 1 includes 21 months of interest.Pmt # Date Principal Interest Payment Balance2022 $ 6,560.00 1 2023 $ 656.00 $ 361.62* $ 1,017.62 $ 5,904.00 2 2024 $ 656.00 $ 185.98 $ 841.98 $ 5,248.00 3 2025 $ 656.00 $ 165.31 $ 821.31 $ 4,592.00 4 2026 $ 656.00 $ 144.65 $ 800.65 $ 3,936.00 5 2027 $ 656.00 $ 123.98 $ 779.98 $ 3,280.00 6 2028 $ 656.00 $ 103.32 $ 759.32 $ 2,624.00 7 2029 $ 656.00 $ 82.66 $ 738.66 $ 1,968.00 8 2030 $ 656.00 $ 61.99 $ 717.99 $ 1,312.00 9 2031 $ 656.00 $ 41.33 $ 697.33 $ 656.00 10 2032 $ 656.00 $ 20.66 $ 676.66 $ -Grand Total$ 6,560.00 $ 1,291.50 $ 7,851.50 $ -
Project FundingFunding Breakdown Full Depth Reclamation AmountPermanent Improvement Revolving Fund (PIR) $263,007Special Assessments $262,400Utility Fund – Storm Sewer Fund $ 42,100Utility Fund – Sanitary Sewer Fund $ 12,382Utility Fund – Water Fund $ 3,111TOTAL $583,000
Project Process• Questionnaires Æcomplete• Feasibility Report Æcomplete• Power Point Presentation • Public Hearing / Order Project• Prepare Plans• Approval of Plans / Authorize Bidding• Assessment Hearing• Award of Construction Contract• Construction• Certification of Assessment
ScheduleActivity DateAuthorize Preparation of Feasibility Report April 26, 2021City Council Work Session July, 19, 2021Accept Feasibility Report July 26, 2021Public Hearing / Order Improvements August 23, 2021Accept Plans and Specifications and Authorize Bidding January, 2022Bid Opening February, 2022Accept Bids and Authorize Assessment Hearing March, 2022Assessment Hearing / Adopt Assessment Roll / Award Contract April, 2022Commencement of Construction May, 2022Substantial Completion of Construction September, 2022Certify Assessments to County November, 2022Warranty Inspection June, 2023
Communications• City Website:https://www.cityofardenhills.org/216/Road-Construction-Projects• Letters & Questionnaires• Project Newsletters & Special Notices• Mass E-mail or Individual Meetings or Communication
Recommendation / Next Steps• Full Reclamation Recommended• Public Hearing – August 23, 2021• Ordering the Project – August 23, 2021• Preparation of Plans – Fall 2021• Bidding – Winter 2022• Construction – Spring of 2022
Contact Information• Larry Poppler, TKDA Project Managerlarry.poppler@tkda.com952-292-1098• David Swearingen, Interim Public Works Directordswearingen@cityofardenhills.org651-792-7847
Thank You!
Feasibility Report TKDA Project No. 18196.000
City of Arden Hills Page 1
Feasibility Report
Arden Oaks Neighborhood Improvements
City of Arden Hills, Minnesota
City Project No. PW-21-0109
TKDA Project No. 18196.000
July 20, 2021
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Feasibility Report TKDA Project No. 18196.000
City of Arden Hills Page 2
Arden Oaks Neighborhood Improvements
Feasibility Report
City of Arden Hills, Minnesota
City Project No. PW-21-0109
TKDA No. 18196.000
July 20, 2021
I hereby certify that this report was prepared by me or under my direct supervision, and
I am a duly Licensed Professional Engineer under the laws of the State of Minnesota.
Larry Poppler
Professional Engineer
Date: July 20, 2021 Lic. No.: 41005
TKDA
444 Cedar Street – Suite 1500
Saint Paul, MN 55101
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Feasibility Report TKDA Project No. 18196.000
City of Arden Hills Page 3
Summary
Arden Oaks Neighborhood Improvements:
Pavement rehabilitation, concrete curb and gutter repair, casting replacement and adjustment, and
appurtenant work on the following areas:
x Arden Oaks Drive between (between Snelling Avenue North and County Road E West)
x Arden Oaks Court (from Arden Oaks Drive to the end of the Cul-de-sac)
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Feasibility Report TKDA Project No. 18196.000
City of Arden Hills Page 4
Table of Contents
Certification Page .................................................................................................................................. 2
Summary ............................................................................................................................................... 3
Table of Contents .................................................................................................................................. 4
Introduction .......................................................................................................................................... 5
Background .......................................................................................................................................... 5
Arden Oaks Neighborhood Existing Conditions .............................................................................. 6
Arden Oaks Neighborhood Proposed Improvements ..................................................................... 8
Resident Input ...................................................................................................................................... 9
Project Funding .................................................................................................................................10
Estimated Costs ....................................................................................................................... 10
Assessment Policy ................................................................................................................... 11
Assessment Calculation and Estimation .................................................................................. 11
Funding Sources ...................................................................................................................... 11
Preliminary Project Schedule ...........................................................................................................12
Conclusion and Recommendation ..................................................................................................12
List of Tables
Table 1 Coring Log ................................................................................................................................ 8
Table 2 Project Cost ............................................................................................................................10
Table 3 Assessment Calculation .........................................................................................................11
Table 4 Project Funding ......................................................................................................................11
Table 5 Project Schedule ....................................................................................................................12
List of Exhibits
Forensic Pavement Report ........................................................................................................ Exhibit 1
Resident Input ............................................................................................................................ Exhibit 2
Typical Cross Sections .............................................................................................................. Exhibit 3
Engineer's Estimate ................................................................................................................... Exhibit 4
Preliminary Assessment Rolls ................................................................................................... Exhibit 5
Assessment Map ....................................................................................................................... Exhibit 6
Geotechnical Report .................................................................................................................. Exhibit 7
15% Street Improvement Plans ................................................................................................. Exhibit 8
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Feasibility Report TKDA Project No. 18196.000
City of Arden Hills Page 5
Feasibility Report
Arden Oaks Neighborhood Improvements
Prepared for City of Arden Hills, Minnesota
Introduction:
On April 26, 2021, the Arden Hills Council adopted Resolution 2021-23 which ordered the
preparation of a Feasibility Report for improvements to the project areas listed below.
Arden Oaks Neighborhood:
Bituminous paving, storm water improvements, concrete curb and gutter repair, and appurtenant
work on the following areas:
x Arden Oaks Drive (Snelling Avenue North and County Road E West)
x Arden Oaks Court (from Arden Oaks Drive to the end of the Cul-de-sac)
Located within Section 27-SW, Township 30N, Range 23W, as described on 2 plats: Arden Oaks
and Shady Oaks Addition.
This report evaluates the feasible street improvements for Arden Oaks neighborhood. All existing
infrastructure elements were evaluated, improvements recommended, cost estimates of the
proposed improvements prepared and funding strategies developed in this report. Based on the
analysis of the existing conditions, a full depth street reclamation is recommended.
Background:
The City of Arden Hills currently utilizes pavement rating data, pavement forensic data, soil boring
information, and the Capital Improvement Plan (CIP) to prioritize the infrastructure improvement
needs within the city. As reported in the Arden Hills pavement forensic report and the CIP both
Arden Oaks Drive and Arden Oaks Court are recommended for street improvements in 2022.
The Arden Oaks neighborhood is a single-family residential neighborhood and is proposed for
improvement from Snelling Avenue South to County Road E West. Improvements would include
pavement rehabilitation, curb repair, and storm water infrastructure improvements as needed. The
forensic pavement report showing the Arden Oaks Neighborhood rehabilitation plan can be found
on Exhibit 1 in the appendix.
Feasibility Report TKDA Project No. 18196.000
City of Arden Hills Page 6
Arden Oaks Existing Conditions:
Streets Conditions: The majority of
properties located within the Arden Oaks
residential neighborhood were platted in
the mid to late 1980s. According to the
City’s CIP and city records, the last major
maintenance task was a mill and overlay
in 1996. Since then it appears the street
section has been treated with chip seals,
crack seals, hot patching, and partial
overlays several times in the years since.
The most recent maintenance appears to
be a street overlay in select areas coating
the outside edges of the roadway with a 1”
to 1.5” lift of bituminous. According to the
CIP, the Arden Oaks neighborhood is
scheduled for major maintenance in 2022.
Many factors have accounted for roadway
deterioration including the following:
x Time and weather (freeze/thaw cycle)
x Underlying soil conditions
x Traffic volumes
x Roadway pavement section
x Heavy vehicle loading
x Surface and subsurface water drainage
The City completes pavement ratings for
local streets and has noted the ratings
for the streets in this neighborhood were
in the low 30s out of a 100-scale rating.
During the field inspection of the
neighborhood, many roadway
deficiencies were noted including large
frost cracks (through both curb and
street sections), fatigue cracks, pot
holes, and minor drainage issues. The
rideability is also very poor. It was also
noted many defects have been patched
or filled recently. Additionally, it has been
observed seasonal ground water is
discharged from sump pumps or is
seeping from the ground behind the curb. Although the geotechnical report did not explicitly note
high ground water in the area, there are signs of it from field observations.
The geotechnical report completed by WSB found that the pavement section in the Arden Oaks
neighborhood ranged from 5 to 6-1/2 inches in depth. Additionally, suitable aggregate base material
was found over the entire area of the Arden Oaks neighborhood ranging in depth from 5 to 13
inches. Underlain soils were typically sandy lean clay with gravel. The geotechnical report is located
in the appendix in Exhibit 7; additionally the typical cross sections for the Arden Oaks neighborhood
can be found under Exhibit 3.
Figure 1. Recent Bituminous Overlay on Arden Oaks
Drive
Figure 2. Bituminous Patching, May 2019 Arden Oaks
Drive
Feasibility Report TKDA Project No. 18196.000
City of Arden Hills Page 7
Curb and Gutter: The condition of the curb and gutter along
Arden Oaks is in acceptable condition with the exception of
a few areas of settling, large cracks, and drainage issues. In
general, the curb on Arden Oaks Drive appears to be
functional in a drainage perspective and aesthetically in
good condition. A large majority of the curb that was in
functional condition had vegetation growing in the expansion
joints. The vegetation traps sediment and other debris
causing water to spill out of the gutter onto the roadway.
An existing concrete apron is located on the south end of
Arden Oaks Drive but it has been overlaid with bituminous
pavement which is blocking water from traveling from west
to east. The buildup of material from various maintenance
operations has caused localized drainage issues.
Utilities: Storm sewer ranges in size from 12” to 18” of reinforced concrete pipe. All utilities in the
neighborhood were constructed with the original roadway around 1983. From field inspection, most
castings in the neighborhood appear to be acceptable in both function and aesthetic. It was noted
that some structures looked to be covered in debris and beginning to collect sediment in the gutters
around them.
Additionally, some of the curb and gutter around the
catch basins has begun to crack and sag causing
drainage issues and sedimentation. The drainage
issues could potentially lead to pavement damage
by allowing water into the pavement section. It was
noted that some of the catch basin rings are
beginning to deteriorate and break off into the
structures. Some sedimentation was noted in the
structures.
Watermain within the neighborhood consists of 6” ductile iron pipe which was installed in 1983.
The watermain functions well and is not proposed for improvement. Maintenance does not note
deficiencies in the watermain systems in this neighborhood. Valve casting adjustments would be
needed with street improvements.
Sanitary sewer pipe includes 8” PVC pipe which was also installed in 1983. The pipe and
structures are in good condition and do not require improvement. The rings and casting
adjustments would be completed with street improvements.
Drainage and Detention Ponds: Two stormwater detention ponds have been identified in the project
area. The first is located northeast of 1399 Arden Oaks Drive, and the second is located west of
1469 Arden Oaks Drive. These two ponds have collected some sediment and have partially lost
their full ability to treat storm water before discharging to natural bodies of water. At this time, it
does not appear a full cleanout would be necessary, but the ponds may benefit from cleanup around
the inlets and outlets. Further investigation and survey may be required to investigate and evaluate
the benefits and cost of the maintenance; these costs were not factored into the cost estimates in
this report.
Figure 3. Deteriorated Curb Arden
Oaks Drive
Figure 4. Failing Rings in Catch Basin Arden
Oaks Drive.
Feasibility Report TKDA Project No. 18196.000
City of Arden Hills Page 8
The cul-de-sac east of Snelling Avenue appears to
have consistent ground water along the south curb line.
Upon the field inspection, several drain tile and sump
pump discharges were noted in the cul-de-sac area
extending down the street towards Snelling Avenue.
Several residents explained the drainage issues they
had in this area as well. It was noted that water comes
from the back yards in between the houses to the street
on the south side of Arden Oaks Drive.
Arden Oaks Neighborhood Proposed Improvements:
Streets: Considering the existing condition, deterioration factors, and geotechnical investigation, a
full depth pavement reclamation is proposed for the streets within the project area. Other
improvement options were investigated, but with pavement ratings below 45 out of 100, a mill and
overlay only provides limited benefit. Seeing that the underlying base and pavement materials have
deteriorated, cracking would reflect to the new bituminous overlay almost immediately. Full
reconstruction was also evaluated, but because the majority of utilities and concrete curb is in fair
condition this option is not economically feasible. A full depth reclamation emerged as the
recommended street improvement to provide the neighborhood with a uniform street section and
longer lasting results than superficial improvements with a lower cost than full reconstruction.
Full depth reclamation will provide a new structural aggregate base and disrupt the existing frost
heaving that has breached the existing aggregate base and bituminous surface. This improvement
will provide a new paving surface that should last 30 to 40 years (with future maintenance and mill
and overlay improvements). Table 1 provides the coring information gathered from the geotechnical
report coring log (Exhibit 7) and forensic pavement report (Exhibit 1).
Table 1: Coring Logs
Core Bituminous (in) Aggregate Base (in) Total (in) Subgrade Soil Type Mill & Overlay Depth (in) Reclaim Depth (in)
A 5 12 17 Sandy lean clay *NR 12
B 5.5 8 13.5 Sandy lean clay *NR 12
C 6 6 12 Sandy lean clay 2 12
D 5 8 13 Fill: Sandy lean clay 2** 12
E 6 5 11 Sandy lean clay 2 12
F 6.5 7 13.5 Sandy lean clay 2 12
G 5.5 5 10.5 Fill: Sandy lean clay 2 12
H 6 13 19 Fill: Sandy lean clay 2 12
*NR – Not recommended by report
** Potential area subject to raveling after milling
To make room for the new bituminous
section, the reclaimed material will be
graded and compacted to a depth of 5”
below finish grade after reclamation and
excess material removed. A leveling
layer of 1” of class 5 will be added under
a 4” bituminous pavement section
placed over the new roadway base in
two lifts across the width to provide a
smooth new surface. A proposed typical
section for Arden Oaks Drive and Arden
Oaks Court is shown in Exhibit 3.
Figure 5. Ground Water from May 2019
Arden Oaks Drive
Figure 6. 2020 Street Reclamation Project from White
Bear Township Street Project
Feasibility Report TKDA Project No. 18196.000
City of Arden Hills Page 9
Curb and Gutter: Existing curb and gutter will remain in place except for curb that is damaged,
settled, or not draining properly. The existing curb will be inspected and marked for removal prior
to construction. It is typical to see between 20% to 30% curb replacement for residential roadways
of this age due to settlement or cracking. From examination of the curb in the field, it was found
that approximately 30% +/- 5% of the curb would need to be replaced due to cracking and
settlement. For the purposes of this report and estimates, 30% was used for calculation of project
costs and scope.
One portion of curb, approximately 300 feet in
length around the Arden Oaks Drive cul-de-sac
extending down the south curb line approximately
100 feet, was noted during field inspection as being
in poor condition. It is recommended the curb in
that stretch be replaced in its entirety. In addition
to the curb being replaced, it is recommended that
drain tile be installed around the radius of the cul-
de-sac to the catch basin located on the south side
curb of the Snelling Avenue Arden Oaks
intersection. A valley gutter is also recommended
at the Arden Oaks Drive County Road E
intersection to better facilitate drainage through the
intersection.
In addition to curb and gutter replacement, driveways impacted by replaced curb and gutter will be
patched with similar materials. Turf disturbed as a part of the curb replacement process will be
restored with 6” topsoil and residential grade seed.
Utilities: It is recommended that all the manhole and catch basin rings be replaced as a part of the
pavement rehabilitation project. It is typical to reset all manhole and catch basin grades to match
the new grades of the roadway to improve drivability and drainage. In addition to the adjustment
rings, outdated and damaged manhole and catch basin casting assemblies will be replaced with
modern castings. Storm sewer manholes and catch basins and sanitary manholes will be adjusted
with all new concrete rings. Sanitary sewer manholes will be recast with all new concrete rings and
infiltration prevention products to limit inflow and infiltration into the sanitary system.
Resident Input:
On May 7, 2021, an informational letter including a questionnaire was sent to the 40 property
owners adjacent to the Arden Oaks project to inform them of upcoming street improvements and
give basic project information. The questionnaires asked several questions including drainage and
erosion issues, pet fences and other private utilities, traffic and pedestrian issues, and other
resident concerns.
Twenty-eight (28) of the Arden Oaks neighborhood questionnaires were returned, for a 70.0%
return rate.
The letters, questionnaires, and responses are shown in Exhibit 2. Primary concerns from the
questionnaire were localized drainage issues, truck turnarounds, through traffic during congested
times, and pedestrian safety while crossing Snelling Ave and County Road E.
Several residents requested cross walks to be installed across the Ramsey County collector roads
(Snelling Avenue and County Road E) in efforts to make crossing safer and easier. Any crosswalks
proposed must follow the Ramsey County procedures and evaluation for consideration. Funding
Figure 7. Curb and Gutter from 2020 Mendota
Heights Street Project
Feasibility Report TKDA Project No. 18196.000
City of Arden Hills Page 10
for these improvements would also be a County expenditure. This report recommends the
assessment of pedestrian improvements, in coordination with Ramsey County, at the intersections
of Arden Oaks Drive and Snelling Avenue and Arden Oaks Drive and County Road E. There are
currently no pedestrian ramps on either side of the street and no sidewalks on Arden Oaks Drive.
Americans with Disabilities Act (ADA) would require the installation of pedestrian ramps on both
sides of the intersections. Additionally, pedestrian safety and ease of crossing would benefit from
a flashing beacon sign.
An additional issue noted by residents in the questionnaire was semi-truck traffic turning around
within the neighborhood, specifically the cul-de-sac off Snelling Avenue. The neighborhood streets
are not designed for, or expected to have truck traffic. The cul-de-sac could be reduced in size to
discourage this activity; however, this would lengthen residential driveways and bring them closer
to one another. Another solution may be to add a center island in the cul-de-sac containing a rain
garden to discourage turnaround traffic. This issue will be reviewed as a part of the final
considerations and design process.
A power point presentation will be prepared with audio to be placed on the City’s website. This
power point will provide information from the feasibility study in preparation for the upcoming public
hearing. A link to the website will be sent with the notice for the public hearing along with contact
information for any questions.
Project Funding:
Estimated costs: The following costs were prepared for the recommended full depth reclamation.
An Engineer’s Estimates (Exhibit 4) was prepared and is subject to change depending on the final
design of the project, required easements and/or right of way, soil conditions, bids received, and
actual work performed. The cost estimate includes indirect cost for City administration, design
engineering, construction engineering, legal support, fiscal support, interest during construction,
assessment roll preparation, and contingencies encountered during design and construction. Table
2 provides a summary of the estimated project construction and indirect costs.
Table 2: Project Cost
Full Depth Reclamation Estimated Costs
Street Improvements $ 413,197.50
Indirect Costs for Street Improvements (27%)* $ 111,563.33
Total Costs for Street Improvements $ 524,760.83
Storm Sewer Improvements $ 33,150.00
Indirect Costs for Storm Sewer Improvements (27%)* $ 8,950.50
Total Costs for Storm Sewer Improvements $ 42,100.50
Sanitary Sewer Improvements $ 9,750.00
Indirect Costs for Sanitary Sewer Improvements (27%)* $ 2,632.50
Total Cost for Sanitary Sewer Improvements $ 12,382.50
Water Improvements $ 2,450.00
Indirect Costs for Water Improvements (27%)* $ 661.50
Total Cost for Water Improvements $ 3,111.50
Total Improvement Cost $ 458,547.50
Total Indirect Costs for City (27%)* $ 123,807.83
Total Project Cost $ 582,355.33
Total project cost (rounded) $ 583,000.00
Feasibility Report TKDA Project No. 18196.000
City of Arden Hills Page 11
Assessment Policy:
Per the City’s Assessment Policy, benefiting properties shall be assessed 50% of the street
improvement costs. The remaining 50% shall be paid through the Pavement Improvement
Revolving Fund. The term of the assessment is proposed to be 10 years. The interest rate for the
term has not yet been set and will be provided as the process moves forward. The interest rate was
assumed to be 3.15% for the purpose of this report.
The area proposed to be assessed is every lot, piece, and parcel within the City limits benefiting
from the Arden Oaks Neighborhood improvements, with addresses on the Arden Oaks roadways,
within the following described areas located within Section 27-SW, Township 30N, Range 23W, as
described on 2 plats: Arden Oaks and Shady Oaks Addition. Per paragraph I in the Definitions
Section of the assessment policy (page 8), we do not recommend placing an assessment on the
park within the Arden Oaks neighborhood. The intended use of the park appears to be for the local
residents of the neighborhood and is not intended for regional use.
The improvement cost is assessed on a unit basis to the benefiting properties as per the
Assessment Policy adopted by the Arden Hills task force in 2004, and as amended. Due to the
lower density of homes within the neighborhood and the parks centralized location, the
assessments for the improvements are above average compared to other recent assessments for
similar work in the city. See Exhibit 5 for the preliminary assessment roll and Exhibit 6 for the
preliminary assessment map.
Assessment Calculation and Estimation:
The assessable amount is divided by the number of units within the project area; each lot shall
count for 1 unit. The preliminary assessment calculation is derived from taking the overall
assessable project costs, multiplying by 50%, and then dividing by the number of units within the
project area. The units are shown in the Arden Oaks Neighborhood preliminary assessment roll
and include a total number of 40 units. Below is the calculation for the assessments for both project
options. Table 3 displays the assessment calculation and estimation.
Table 3: Assessment Calculation
Full Depth Reclamation
Total Project Cost $ 583,000
Assessable Amount $ 524,800
Assessment (50% of Assessable Amount) $ 262,400
Single Family Dwelling Units 40 Units
Unit Assessment (Assessable amount/ 40 Units) $ 6,560 /Unit
Funding Sources: Funding sources for this project are proposed to come from municipal levy,
assessments, and utility funds. Table 4 summarizes the funding sources for the two project
options.
Table 4: Project Funding
Funding Breakdown - Full Depth Reclamation Amount
Permanent Improvement Revolving Fund (PIR) $263,007
Special Assessments $262,400
Utility Fund – Storm Sewer Fund $ 42,100
Utility Fund – Sanitary Sewer Fund $ 12,382
Utility Fund – Water Fund $ 3,111
TOTAL $583,000
Feasibility Report TKDA Project No. 18196.000
City of Arden Hills Page 12
With a total estimated bond issue of $525,407, the assessed amount of $262,400 would be
equivalent to 50% of the total bond issue. Minnesota Statutes Chapter 429 Special Assessment
Bond Issue requires that a minimum of 20% of the total bond issue amount be recovered through
special assessments.
Preliminary Project Schedule:
Table 5 outlines a project schedule to substantially complete the assessable project in 2022.
Table 5: Preliminary Project Schedule
Activity Date
Authorize Preparation of Feasibility Report April 26, 2021
City Council Work Session July, 19, 2021
Accept Feasibility Report July 26, 2021
Public Hearing / Order Improvements August 23, 2021
Accept Plans and Specifications and Authorize Bidding January, 2022
Bid Opening February, 2022
Accept Bids and Authorize Assessment Hearing March, 2022
Assessment Hearing / Adopt Assessment Roll / Award Contract April, 2022
Commencement of Construction May, 2022
Substantial Completion of Construction September, 2022
Certify Assessments to County November, 2022
Warranty Inspection June, 2024
Conclusion and Recommendation:
It is recommended that a full depth reclamation project for the Arden Oaks neighborhood be
completed. Full Depth Reclamation will produce a uniform stable long lasting roadway for the
residents of Arden Oaks as well as reduce short-term maintenance. The total estimated cost of
the recommended improvements is $583,000. A portion of this project is proposed to be
assessed to the benefiting property owners and the remainder through other funding sources. In
accordance with the City’s Assessment policy, the preliminary assessment for the recommended
improvement is calculated at $6,560 per unit. As the project is designed and competitively bid, the
calculated assessment amount will be updated leading up to the adoption of the assessment roll.
A 15% Street Improvement Plan is located in Exhibit 8.
The improvements are necessary to allow for safe and reliable street and utility services within
the Arden Oaks neighborhood. The project will be competitively bid to allow for a cost effective
improvement. The feasibility study has provided an overall analysis of the feasible improvements
for consideration within this neighborhood. Therefore, the proposed improvements within the
Arden Oaks neighborhood as outlined in this report are necessary, cost effective, and feasible
from an engineering standpoint.
Exhibit 1
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701 XENIA AVENUE S | SUITE 300 | MINNEAPOLIS, MN | 55416 | 763.541.4800 | WSBENG.COM Memorandum
To: Todd A. Blomstrom, PE
From: Andrea Blanchette, PE
Tom Wood
Sheue Torng Lee
Date: May 6, 2020
Re: Arden Oaks Area Forensic Report
City of Arden Hills
WSB Project No. 016063-000
WSB is pleased to submit this pavement forensics report detailing the results of the pavement
coring which was completed on May 4, 2020 in the City of Arden Hills. The various characteristics
of the pavement cores were summarized to provide information to the City to assist in
determining the appropriate pavement maintenance or rehabilitation method.
A total of 8 pavement cores were obtained within the Arden Oaks neighborhood. The locations of
the pavement cores are summarized in Figure 1. A summary of the pavement depths and
conditions for the streets are shown in Table 1. Pictures of the cores obtained can be found in
the Appendix.
Attachment C
Todd Blomstrom, PE May 6, 2020 Page 2 Figure 1. Pavement core locations within the Arden Oaks area.Core 1 Core 2 Core 3 Core 4 Core 5 Core 6 Core 7 Core 8 Core 9
Todd Blomstrom, PE
May 6, 2020
Page 3
Table 1. Pavement core location and information.
Core ID
Bituminous
Depth
(inches)
Aggregate
Depth ᵠ
(inches)
Recommended
Maintenance
Activity
Notes
1 6.25 9
Full depth
reclamation
(FDR)
Core was in good condition.
The top lift was 2.5 inches. All
layers were bonded together
well. Subgrade material was
found to be clay.
2 6.25 3
Core was in fair condition and
there was debonding between
pavement lifts. The top lift
was 2 inches. Subgrade
material was found to be
sand.
3 6 8
Mill and Overlay
Core was in fair condition and
it was starting to show signs
of deterioration, losing fines
and binder. The top lift was 2
inches. Subgrade material
was found to be sand.
4 6.5 8
Core was in poor condition
exhibiting raveling between
pavement lifts. The top lift
was 2 inches. Subgrade
material was found to be clay.
5 6 11
Core was in good condition.
The top lift was 2 inches. All
layers were bonded together
well. Subgrade material was
found to be clay.
6 6 8
Core was in fair condition and
it was starting to show signs
of deterioration, losing fines
and binder. The top lift was 2
inches. Subgrade material
was found to be clay.
7 5.75 7
Core was in good condition.
The top lift was 1.5 inches.
Subgrade material was found
to be clay.
8 N/A N/A
Core was not obtained due to
the uniformity of the roads
observed.
9 7 10
There was delamination
between pavement lifts. The
top lift was 2 inches.
Subgrade material was found
to be sand.
ᵠ Aggregate material was observed to be limestone at all core locations.
Todd Blomstrom, PE
May 6, 2020
Page 4
Summary and Recommendations
The cores obtained within the Arden Oaks area had bituminous depths ranging from 5.75 inches
to 7 inches, with at least 3 inches of underlying aggregate base. Three of the cores were in good
condition, while the others exhibit distresses such as delamination or deterioration. The cores
had a top lift of 1.5 inches, 2 inches, or 2.5 inches. The surface of the streets (excluding the
segment where Core 9 was obtained) was observed to be in poor condition covered in extensive
amount of cracking and patching.
Based on the findings from pavement coring, it would be feasible to perform a partial depth mill
and overlay on Arden Oaks Drive (excluding the segment where Core 1 and Core 2 were taken).
It would be recommended to extend the milling depth beyond the depth of the top lift of the
existing bituminous pavement to ensure proper bonding between the new overlay and the
underlying existing asphalt. Core 4 showed raveling between pavement lifts, thus, we would
recommend the City to account for spots that may need additional patching.
It is important to note that a partial depth mill and overlay will not eliminate all the crack patterns
within the pavement. Cracks will reflect through the new overlay within a few years. That said, in
order to extend the service life of this preservation method, we would recommend the City to
conduct routine crack sealing. Crack sealing is a cost-effective method to prevent infiltration of
water and incompressible material into the cracks.
Along the segment where Core 1 and Core were taken, it would be recommended to perform a
full depth reclamation (FDR). It is our understanding that there were base issues along this
segment where water is seeping out through the bituminous pavement. An FDR would be able to
help address the base issues. This rehabilitation method would also remove all the existing
distresses, and re-blend the bituminous and a portion of the aggregate as a base to re-pave over,
essentially creating a new roadway section.
Todd Blomstrom, PE
May 6, 2020
Page 5
Appendix
Arden Oaks Area
Coring Pictures
Todd Blomstrom, PE
May 6, 2020
Page 6
Core 1
Core 2
Todd Blomstrom, PE
May 6, 2020
Page 7
Core 3
Core 4
Todd Blomstrom, PE
May 6, 2020
Page 8
Core 5
Core 6
Todd Blomstrom, PE
May 6, 2020
Page 9
Core 7
Core 8
Todd Blomstrom, PE
May 6, 2020
Page 10
Core 9
Exhibit 2
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Draintile Sump Pump None Standing Water Duration Location Property Damage Other Issues Sketch Included Irrigation Pet Fence Wiring/Pipes1370 Arden Oaks DriveY Y N N N N N Catch basin is collapsing N Y Y N N1401- The house and yard are filled with everything - "you name it" including cars, used building materials, etc. Inhabitable and just gets worse and worse. The cars in the backyard have been there since the owner bought the property.1376 Arden Oaks DriveYYNN N N N N N YN NAt the corner of Arden Oaks Dr and County Road E would like to see a crosswalk marking.We have comcast cable that has wire running underground in the right of way and a mail box.1377 Arden Oaks DriveYYNN N N NI believe the catch basin need rebuilding most are over 35 years old in our neighborhood roads are in bad shape for sure.NNNNExcessive speed everyday between CO. Rd. E and north to the tee. It is a complete black out when the moon is not out. VERY DARKGoodwill looks awful - I wont support them. 1401 Co Rd E - Condemn this dumping ground. Trim trees on our "parkway". Shoreview keeps 96 looking great, as you can see everyday. Co. Rd. E is a big disappointment - trees LOOK BAD. When they do road repair we would like to retain our current type of curbing. Thank you1388 Arden Oaks DriveYYNN N N NNN Y N Y (Irrigation)NN1392 Arden Oaks DriveN Y N Y Unsure Unsure Nuisance N Y Y N NNAre we always going to be able to drive in and out of our garage? How much will it cost? I am 92 and have to save for the improvement. 1397 Arden Oaks DriveYYNN N N N N N NN NCrossing County Road E to trail at Arden Oaks Dr entrance. Crossing Old Snelling to trail at Arden Oaks Dr entrance.N1399 Arden Oaks DriveYYNNNNNNNNNNNN1415 Arden Oaks DriveYYNNNNNNNYNNNN1416 Arden Oaks CourtYYNN N N N N N YN YA openings to the neighborhood it is unsafe to cross at Arden Oaks Drive across County Road E to access the bike path and at Old Snelling at the other end of Arden Oaks Drive. Both sides are very dangerous for pedestrians to cross the street to reach the sidealk this creates a dangerous situation for people to access the park when crossing with young children and strollers from the sidewalk/bikepath on the main roads.N1428 Arden Oaks CourtYYNN N N N N N YN NNN1429 Arden Oaks CourtYYNN N N N N N YN Y NI have irrigation system water heads about 10' from Road.1434 Arden Oaks DriveYYNNNNNNNYNNNN1437 Arden Oaks CourtYYNNNNNNNYNNNN1438 Arden Oaks CourtYYNNNNNNNNNNNN1443 Arden Oaks CourtY Y N Y 1-2 Days 30' East Nuisance N N Y N N NStanding water in front of our driveway after rain in the street.1450 Arden Oaks DriveNYNNNNNNNNNNNN1452 Arden Oaks DriveNYNN N N N N N YN NCrossing from 1499 Arden Oaks Drive across Snelling Ave North to trail needs a crosswalk, could use one to cross county Road E out of Arden Oaks Drive as wellSee notes on attached map. Otherwise needs general resurfacing1453 Arden Oaks DriveY N N N N N N N N Y N N N Broken curbing in front of our house1462 Arden Oaks DriveYYNYThe ice and slush is there until evaporatesNDamage to the street; no mail delivery due to drainageTwo houses behind our house drain into our yard (1444 and 1438 Arden Oaks Court). We have drain lines that flow into the street.YYNYWe get lots of traffic just turning around in the culdesacWe want to talk to someone about the drainage issues. Please call Colleen Paulus 651-894-44951469 Arden Oaks DriveNYNN N N NThe sewer in front of our house takes all the water coming down the hill. In the winter we often have a "lake" in front of our driveway. In summer this can happen during heavy rain. When water freezes in the winter its very slippery.NNNN NUnsure of the scope of work - is just repaving the street and raising manholes (they need it)… or will include curb and gutter? Rasing the grates (they need it)?1473 Arden Oaks DriveNNYNNNNNNNYNNN1476 Arden Oaks DriveYYNY 1-2 WeeksNext to house to street backyard to front yard, South/east side to front north sideCreating damage (basement and Driveway), front yard landscaping had to be removed due to water damageConstant standing water on lawn curb and street. After rain water comes our of ground for several days to a week. Ice on street all winter from standing water YYNNTraffic uses culdesac as turn around. So dark on street I have had my car broken into several times. Because the street is a cut through between old snelling and county road E cars speed through during rush hour.Due to the nature of the street being easy in/out at least once a year there are car and home break-ins. It would be nice to have street lights or other safety features. There are currently no street lights.1483 Arden Oaks DriveYYNN N N NCuldesac across street - Major problem with water off (cant read word) elevations.NYNNConstant "speeders" going through neighborhood! Cut-through when Linden's sop sign becomes conjestedMail box relocation security! There have been recent mail thefts!1486 Arden Oaks DriveYYNN N N Nwater comes down between 1466 and 1462 and turns culdesac in front of these houses into ice rink in the winter. Water from 1486 and 1476 runs down into street, turns into ice in winter in the streetNYNY NProperty has heated driveway with colored concrete top and colored concrete steps going down to the street. Property has cable junction box and telephone junction box in the citys right of way1499 Arden Oaks DriveYYNN N N N N N YYYCrossing over Snelling Ave North Oaks Dr as a pedestrian is dangerous. I would like to see a combination of slower speed limit and a pedestrian crosswalk. (metered/signed) put in a place making it easier and safer for families to access the sidewalk and trails off Snelling.NNo address (1) Y Y N N N N N N Y Y N N N NNo address (2) Y Y N N N N N N N N N N Excessive Speed NNo address (3) Y Y N N N N N N N N N N N NPrivate Underground UtilitiesDrainage & Erosion IssuesQuestionaire Tabulation - Arden Oaks Street ImprovementsTraffic Issues Other IssuesAddress
June 25, 2021
RE: Arden Oaks Street Improvements – Property Owners Questionnaire
City Project Number PW-21-0109
Dear Resident of Arden Oaks:
The City of Arden Hills has initiated the process of roadway rehabilitation and utility
improvements for the summer of 2022 which includes your neighborhood. Over the next couple
months, the City will be collecting data and studying your neighborhood street. A feasibility
report will be prepared that includes information about the recommended improvements and
associated costs. The Arden Hills City Council ordered the preparation of a feasibility report for
the Arden Oaks Neighborhood Improvements at the April 26th, 2021, city council meeting.
Things to know and consider as the project moves forward:
x Surveyors will be working on your street very soon to collect topographic data for the
street improvement project. The surveyors take ground shot data to locate key features
within the project area. They may take shots into your yard and driveway to locate
certain features and ground slopes.
x Residents pay a portion of the overall project cost in the form of a special assessment.
You will not be billed for the special assessment until 2022.
x Estimated special assessments for your neighborhood will not be determined until after
information has been gathered from the questionnaires and a feasibility report is
completed.
x An informational virtual presentation detailing the project will be available for viewing
on the cities website in the coming weeks after all information has been collected and
considered.
x Components of a project vary and are based on questionnaire responses. Special
assessments typically include the cost of the new roadway. Other utility upgrades such as
water main, sanitary sewer, and storm sewer are funded through utility funds and are not
assessed.
x Construction typically starts in spring/early summer and ends in late fall of the same year.
Another important step is to collect feedback from you regarding your street. The information
you share with us is essential in determining certain aspects of the project that may be
constructed.
The following information explains the questionnaire that is enclosed. A map showing the
boundaries of the area to be reconstructed is also enclosed. After reading this letter completely,
please complete the questionnaire and return by June 10th, 2021, in the self-addressed stamped
envelope.
Drainage and Erosion Issues
The City would like to know about any local drainage problems that you may have.
Does storm water run-off stand in the street or in front of your house? Do you have a sump pump
that directs water towards the street? Is your lawn wet from ground water coming through the
ground? As part of the storm sewer design process, we would like to know if these or similar
situations are occurring in your yard or around your neighborhood. If so, please describe it in the
drainage and erosion section of the questionnaire. We will review them for possible corrective
action if applicable to the project.
Private Underground Utilities
Some residents install private underground utilities near the street in the City owned right-of-
way. Typically the right-of-way is 15' to 20' behind the roadway. These utilities are usually lawn
irrigation or electric pet fences. Utility and roadway improvements can damage these utilities and
other property in the right of way.
The contractor is responsible for protecting marked irrigation systems. If marked irrigation is
damaged it will be replaced by the contractor to its original or improved condition. However, if
the contractor knows the location of these private utilities, they can attempt to avoid damaging
them. Please mark your irrigation system before construction begins to avoid damage. Due to the
difficulty of locating and protecting electric pet fences, it is problematic to require the contractor
to protect and repair them during construction. If possible during construction, please accurately
mark the pet fences to avoid damage. The contractor will not be required to fix the wires marked
or unmarked, but damage may be avoidable if the fence is properly marked.
If you have any private underground utilities, please tell us in the private underground utilities
section of the questionnaire.
Traffic/Pedestrian Issues
The City of Arden Hills typically reviews traffic or pedestrian issues on local streets. We would
like to know if you feel that your roadway has any traffic or pedestrian issues. If you feel that the
streets in Arden Oaks neighborhood are overcrowded or are subject to speeding vehicles, please
make a comment on the traffic/pedestrian issues section of the questionnaire.
Questions
During the next few weeks you may see engineering staff or land surveyors gathering
information near or around your house. Feel free to ask them any questions about the street
project. If you have questions after reading this letter or talking to staff, please call me or the
engineering staff at 651-788-0269 (mobile) or 651-792-7847 (office).
Sincerely,
David Swearingen
Public Works Director
DSwearingen@cityofardenhills.com
Enclosed: Property Owners Questionnaire
Reconstruction Map
Self-Addressed Stamped Envelope
Project No. PW-21-0109 Arden Oaks Neighborhood Improvements 1
PROPERTY OWNERS QUESTIONAIRE
ARDEN OAKS NEIGHBORHOOD STREET
IMPROVEMENTS, CITY OF ARDEN HILLS
Please do NOT answer these questions before you have read the attached letter. Please complete and
return this survey by June 10th, 2021, using the self-addressed stamped-envelope.
Address __________________________________________________________________________
Drainage and Erosion Issues:
1. Do you have any of the following? (check all that apply)
Basement drain tile Sump pump None
2. Does water stand in your front yard after heavy rain? Yes No
If yes,
A. How long is it there? ______________________________________________________
B. How far away is it from your house? __________________________________________
C. Where is it in relation to the house (direction and feet)? _________________________
D. Is the standing water creating damage to the property or is it just a nuisance?
________________________________________________________________________
E. Please sketch in the space below: your house, garage, driveway, and where drainage
problem is occurring:
3. Please list specific surface water drainage or erosion problems in your neighborhood:
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
NOTE: Most private drainage problems (which are usually attributed to grades at or near the
foundation) will likely NOT be solved by this street project. However, with this information
we may be able to take a look at the whole picture and possibly address some occurrences.
Private Underground Utilities
4. Do you have an underground lawn irrigation system in the City right-of-way? (Typically the
right-of-way is 15' to 20' behind the roadway.)
Yes No
5. Do you have an underground electric pet containment system in the City's right-of-way?
Yes No
Project No. PW-21-0109 Arden Oaks Neighborhood Improvements 2
6. Do you have any private wiring, private pipes, etc in the City's right-of-way?
Yes No
Traffic/Pedestrian Issues
7. Do you feel your neighborhood or roadway has any pedestrian or traffic issues (e.g. crossing
adjacent to busy roadways, parking, excessive speed, traffic volumes, etc.)?
Yes No
If yes, where?
___________________________________________________________________________
___________________________________________________________________________
Other Issues
8. Additional Comments/Questions:
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
Thank you for your cooperation. Please return this questionnaire in the enclosed self-addressed,
stamped-envelope.
Please complete all questions and return to the City of Arden Hills by June 10th, 2021.
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ROW VARIES 30'-35'ROW VARIES 30'-35'BACK OF CURB TO CENTERLINE 18' +/-0.5'BACK OF CURB TO CENTERLINE 18' +/-0.5'BACK OF CURB TO BACK OF CURB 36' +/-0.5'ROW VARIES 60'-70'EXISITING SLOPE VARIES 1.2% TO 4.0%, 2% PROPOSEDEXISTING SLOPE VARIES 1.2% TO 4.0%, 2% PROPOSEDB418 CURB AND GUTTER - SPOT REPLACEMENTAPPROVED GRANULAR BACKFILL6" TOPSOIL WITH SEED120.33'0.5'10.5' MAX2.0' MIN0.5'0.5' MINB418 CURB AND GUTTER - SPOT REPLACEMENTAPPROVED GRANULARBACKFILL6" TOPSOILWITH SEED4" PERFORATED PVC DRAIN TILEFREE DRAINING AGGREGATEGEOTEXTILE FABRIC TYPE 1GEOTEXTILE FABRIC TYPE 5K:\a-f\ArdenHills\18196000\04_Production\01_CAD\01_Xrefs\C001 TYPICAL SECTIONS.dwg Jul 20, 2021 - 4:46pm444 Cedar Street, Suite 1500Saint Paul, MN 55101651.292.4400tkda.comDESCRIPTION OF REVISIONSNO. DATE BYDESIGNEDDRAWNCHECKEDDRAWING NO.PROJ. NO.FILENAME:PLOT DATE:NAME:SIGNATURE:LIC. NO.:DATE:C001TYPICAL SECTIONLPPSPBMOBLARRY POPPLER 410056/23/2021--- --- --- ------ --- --- ------ --- --- ------ --- --- ------ --- --- ---I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, ORREPORT WAS PREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONALENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA.ARDEN OAKS STREETIMPROVEMENTS18196.0006" CONCRETE DRIVEWAY PAVEMENT6" AGGREGATE BASE CLASS 5SUBGRADE3" TYPE 9.5 WEARING COURSEMIXTURE (2,B) (SPWEA230B) (2 LIFTS)6" AGGREGATE BASE CLASS 5SUBGRADEPROPOSED CONCRETE DRIVEWAYPROPOSED BITUMINOUS DRIVEWAY2.0" TYPE 9.5 WEARING COURSE MIXTURE (2,B) (SPWEA230B)TACK COAT AS DIRECTED BY THE ENGINEER2.0" TYPE 9.5 WEARING COURSE MIXTURE (2,B) (SPWEA230B)+/- 12" FULL DEPTH RECLAMATION5" COMMON EXCAVATION1" OF CLASS 5 AGGREGATE BASEDEPTH OF BASE VARIES 7" TO 15"FULL DEPTH RECLAMATIONSUBGRADESALVAGED PAVERS6" CLASS 5 AGGREGATE BASESUBGRADE1" SAND LEVELING COURSESWEEP CRACKS WITH SELECT GRANULAR BORROWPAVER DRIVEWAYFULL DEPTH RECLAMATIONDRAINTILE
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PAGE ,17(17,21$//<LEFT BLANK
Exhibit 5
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Description: Arden Oaks Street ImprovementsAssessment Unit Rate (50%): $6,560.00Interest Rate: 3.15%Term: 10Initial Year: 2022Total Units: 40NUMBER PARCEL ADDRESS PARCEL NUMBER LEGAL DESCRIPTION PROPERTY OWNER JOINT OWNER OWNER ADDRESS CITY AND ZIPASSESSIBLE UNITSSTREET ASSESSMENTTOTAL ASSESSMENTAMOUNTNOTES11486 ARDEN OAKS DR 273023330008Lot 2 Block 3 of ARDEN OAKSBarbara Muller1486 Arden Oaks DrArden Hills MN 55112-695516,560.00$ 6,560.00$ 21499 ARDEN OAKS DR273023330002Lot 1 Block 1 of ARDEN OAKSMatthew R JergensonSarah E Jergenson1499 Arden Oaks DrArden Hills MN 55112-695616,560.00$ 6,560.00$ 3 1483 ARDEN OAKS DR 273023330003 Lot 2 Block 1 of ARDEN OAKSThomas C HouseElizabeth R House1483 Arden Oaks DrArden Hills MN 55112-695616,560.00$ 6,560.00$ 41496 ARDEN OAKS DR273023330007Lot 1 Block 3 of ARDEN OAKSJeffrey T TraiforosJessica M Traiforos1496 Arden Oakes DrArden Hills MN 55112-695516,560.00$ 6,560.00$ 5 1476 ARDEN OAKS DR 273023330009Lot 3 Block 3 of ARDEN OAKSAlex SchiermanAnnie Schierman1476 Arden Oaks DrArden Hills MN 55112-695516,560.00$ 6,560.00$ 6 1469 ARDEN OAKS DR 273023330005Lot 2 Block 2 of ARDEN OAKSMark E NagelColleen C Nagel1469 Arden Oaks DrArden Hills MN 55112-695616,560.00$ 6,560.00$ 71473 ARDEN OAKS DR273023330039Lot 12 Block 3 of SHADY OAKS ADDITIONAaron J NielsenKirsten M Nielsen1473 Arden Oaks DrNew Brighton MN 55112-695616,560.00$ 6,560.00$ 8 1452 ARDEN OAKS DR 273023330013 Lot 7 Block 3 of ARDEN OAKSAmy L Valentine1452 Arden Oaks DrArden Hills MN 55112-695516,560.00$ 6,560.00$ 9 1460 ARDEN OAKS DR273023330012 Lot 6 Block 3 of ARDEN OAKSTimothy WagenknechtAlison R Wagenknecht 1460 Arden Oaks DrArden Hills MN 55112-695516,560.00$ 6,560.00$ 10 1462 ARDEN OAKS DR273023330011Lot 5 Block 3 of ARDEN OAKSTerry L PaulusColleen J Paulus1462 Arden Oaks DrArden Hills MN 55112-695516,560.00$ 6,560.00$ 111466 ARDEN OAKS DR273023330010Lot 4 Block 3 of ARDEN OAKSAnne T AlwellTullio J Alessi1466 Arden Oaks DrArden Hills MN 55112-695516,560.00$ 6,560.00$ 12 1442 ARDEN OAKS DR 273023340016 Lot 9 Block 3 of ARDEN OAKS Nancy Stevens Evertz Trustee 1442 Arden Oaks DrSaint Paul MN 55112-695516,560.00$ 6,560.00$ 131434 ARDEN OAKS DR273023340017Lot 10 Block 3 of ARDEN OAKSMichael BohanMaureen Obrien Bohan 1434 Arden Oaks DrNew Brighton MN 55112-695516,560.00$ 6,560.00$ 14 1424 ARDEN OAKS DR273023340018Lot 11 Block 3 of ARDEN OAKSGrant J WishartChristine A Wishart1424 Arden Oaks DrNew Brighton MN 55112-695516,560.00$ 6,560.00$ 151414 ARDEN OAKS DR273023340019Lot 12 Block 3 of ARDEN OAKSTodd K LundeenCindy L Lundeen1414 Arden Oaks DrArden Hills MN 55112-695516,560.00$ 6,560.00$ 161415 ARDEN OAKS DR273023340005Lot 8 Block 2 of ARDEN OAKSDennis A Foster TrusteePatricia L Foster Trustee1415 Arden Oaks DrArden Hills MN 55112-695616,560.00$ 6,560.00$ 171425 ARDEN OAKS DR273023340004Lot 7 Block 2 of ARDEN OAKSClaude R BragstadRuth C Bragstad1425 Arden Oaks DrArden Hills MN 55112-695616,560.00$ 6,560.00$ 181435 ARDEN OAKS DR273023340003Lot 6 Block 2 of ARDEN OAKSFrank R DolinarKathleen J Dolinar 1435 Arden Oaks DrSt Paul MN 55112-695616,560.00$ 6,560.00$ 19 1445 ARDEN OAKS DR 273023340002Lot 5 Block 2 of ARDEN OAKSKevin P KeenanNancy M Keenan 1445 Arden Oaks DrArden Hills MN 55112-695616,560.00$ 6,560.00$ 201453 ARDEN OAKS DR273023340001Lot 4 Block 2 of ARDEN OAKSPaul D SmythDorothy Smyth1453 Arden Oaks DrArden Hills MN 55112-695616,560.00$ 6,560.00$ 211450 ARDEN OAKS DR273023340015Lot 8 Block 3 of ARDEN OAKSMark W MccloskeyDawnelle J Mccloskey1450 Arden Oaks DrArden Hills MN 55112-695516,560.00$ 6,560.00$ 221463 ARDEN OAKS DR273023330006Lot 3 Block 2 of ARDEN OAKSDavid W DvorakDonna B Dvorak1463 Arden Oaks DrArden Hills MN 55112-695616,560.00$ 6,560.00$ 23 1413 ARDEN OAKS DR 273023340028-City Of Arden Hills1245 Highway 96 WArden Hills MN 55112-540006,560.00$ -$ ARDEN OAKS Park24 1388 ARDEN OAKS DR 273023340013 Lot 16 Block 2 of ARDEN OAKS Matthew J Goggin Grace J Goggin 1388 Arden Oaks Dr Arden Hills MN 55112-6957 1 6,560.00$ 6,560.00$ 251390 ARDEN OAKS DR273023340012Lot 15 Block 2 of ARDEN OAKSTravis A JohnsonMelanie Johnson1390 Arden Oaks DrSaint Paul MN 55112-695716,560.00$ 6,560.00$ 261392 ARDEN OAKS DR273023340011Lot 14 Block 2 of ARDEN OAKSJanet M Kuhl1392 Arden Oaks DrArden Hills MN 55112-695716,560.00$ 6,560.00$ 271395 ARDEN OAKS DR273023340010Lot 13 Block 2 of ARDEN OAKSJoshua A BodieSamantha J Brown1395 Arden Oaks DrArden Hills MN 55112-696416,560.00$ 6,560.00$ 281397 ARDEN OAKS DR273023340009Lot 12 Block 2 of ARDEN OAKSSteven J JohnsonSusan J Iverson1397 Arden Oaks DrSt Paul MN 55112-696416,560.00$ 6,560.00$ 29 1399 ARDEN OAKS DR 273023340008 Lot 11 Block 2 of ARDEN OAKSCarl J Nelson1399 Arden Oaks DrArden Hills MN 55112-696416,560.00$ 6,560.00$ 301401 ARDEN OAKS DR273023340007Lot 10 Block 2 of ARDEN OAKSCourtney J CarlsonJenna A Carlson1401 Arden Oaks DrArden Hills MN 55112-695616,560.00$ 6,560.00$ SUBJ TO ESMTS; LOT 10 BLK 231 1407 ARDEN OAKS DR273023340006Lot 9 Block 2 of ARDEN OAKSAlexandra WelleZachary J Muehlenbein1407 Arden Oaks DrArden Hills MN 55112-695616,560.00$ 6,560.00$ 32 1401 COUNTY ROAD E W 273023340055 Lot 1 Block 1 of SHADY OAKS ADDITION Korhan Yesil 1401 County Road E W Saint Paul MN 55112-365206,560.00$ -$ DRIVEWAY ON COUNRT ROAD E 33 1415 COUNTY ROAD E W 273023340059Lot 3 Block 2 of SHADY OAKS ADDITIONJoshua Golden1415 County Road E WArden Hills MN 55112-365206,560.00$ -$ DRIVEWAY ON COUNRT ROAD E 34 1376 ARDEN OAKS DR273023340052 Lot 19 Block 1 of SHADY OAKS ADDITIONDavid R Swenson TrusteeCheryl L Swenson Trustee 1376 Arden Oaks DrArden Hills MN 55112-695716,560.00$ 6,560.00$ EX W 25 FT OF S 210 FT AND EX N 30 FT LOT 3 BLK 2351377 ARDEN OAKS DR273023340060Lot 20 Block 3 of ARDEN OAKSDavid L BeamishNancy J Beamish1377 Arden Oaks DrArden Hills MN 55112-695816,560.00$ 6,560.00$ N 30 FT LOT 3 BLK 2 SHADY OAKS ADDITION AND IN SD ARDEN OAKS LOT 20 BLK 3361416 ARDEN OAKS CT273023340026Lot 19 Block 3 of ARDEN OAKSMatthew R NelsonCara Nelson1416 Arden Oaks CTArden Hills MN 55112-696116,560.00$ 6,560.00$ 37 1428 ARDEN OAKS CT273023340025Lot 18 Block 3 of ARDEN OAKSNicholas BrokkeErin Brokke1428 Arden Oaks CTArden Hills MN 55112-696116,560.00$ 6,560.00$ 381438 ARDEN OAKS CT273023340049Lot 17 Block 3 of ARDEN OAKSDavid M KempHoda S Kemp1438 Arden Oaks CTArden Hills MN 55112-696116,560.00$ 6,560.00$ 391444 ARDEN OAKS CT273023340023Lot 16 Block 3 of ARDEN OAKSCollin PittierRachel Jones-Pittier1444 Arden Oaks CTArden Hills MN 55112-696116,560.00$ 6,560.00$ 401443 ARDEN OAKS CT273023340022Lot 15 Block 3 of ARDEN OAKSDavid W AngellMary K Angell1443 Arden Oaks CTSt Paul MN 55112-696116,560.00$ 6,560.00$ 41 1437 ARDEN OAKS CT 273023340021Lot 14 Block 3 of ARDEN OAKSGeraldine L Kremer1437 Arden Oaks CTSt Paul MN 55112-696116,560.00$ 6,560.00$ 42 1370 ARDEN OAKS DR 273023340054 Lot 1 Block 1 of SHADY OAKS ADDITIONDonald F Palme 2158 64th StSaint Paul MN 55110-103316,560.00$ 6,560.00$ N 100 FT OF LOTS 1,2 & LOT 3 & THE S 15 FT OF THE N 115 FT OF LOTS 1 & 2 & THE W 10 FT OF LOT 3 BLK 143 1429 ARDEN OAKS CT 273023340020 Lot 13 Block 3 of ARDEN OAKSTodd Michael Hertog1429 Arden Oaks CTArden Hills MN 55112-696116,560.00$ 6,560.00$ 40 262,400.00$ TotalsArden Oaks Preliminary Assessment Roll
PAGE ,17(17,21$//<LEFT BLANK
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HPASCAL AVENUE NORTHARDEN OAKS DRIVEARDEN OAKS COURTARDEN OAKS DRIVEARDEN OAKS DRIVELAKE JOHANNA BOULEVARDTH 51 (SNELLING AVENUE)HAMLINE AVENUE NRIDGEWOOD COURTK:\a-f\ArdenHills\18196000\04_Production\01_CAD\01_Xrefs\V-BASE.dwg May 05, 2021 - 6:24pm444 Cedar Street, Suite 1500Saint Paul, MN 55101651.292.4400tkda.comDESCRIPTION OF REVISIONSNO. DATE BYDESIGNEDDRAWNCHECKEDDRAWING NO.PROJ. NO.BAR IS ONE INCH ON ORIGINAL DRAWING. IF NOT ONE INCHON THIS DRAWING ADJUST SCALES ACCORDINGLY.ALL CONTRACTORS AND SUBCONTRACTORSSHALL VERIFY ALL DIMENSIONS BYMEASUREMENT AT THE BUILDING AND/OR SITEFILENAME:PLOT DATE:ARDEN OAKS STREETIMPROVEMENTSASSESSMENT MAPPW-21-01091 OF 1SCALE IN FEET0 50 100 200ASSESSABLE UNITPROJECT AREA
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Exhibit 7
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GEOTECHNICAL REPORT
ARDEN OAKS STREET IMPROVEMENTS
ARDEN HILLS MN
September 19, 2019
Prepared for:
City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112
WSB PROJECT NO. 014297-000
GEOTECHNICAL REPORT
Geotechnical Report
Arden Oaks Street Improvements
Arden Hills, Minnesota
WSB Project No. 014297-000
ARDEN OAKS STREET IMPROVEMENTS
ARDEN HILLS, MINNESOTA
FOR
CITY OF ARDEN HILLS, MINNESOTA
September 19, 2019
CERTIFICATION
Geotechnical Report
Arden Oaks Street Improvements
Arden Hills, Minnesota
WSB Project No. 014297-000
I hereby certify that this plan, specification, or report was prepared by me or
under my direct supervision and that I am a duly Licensed Professional
Engineer under the laws of the State of Minnesota.
Darin E. Hyatt, PE
Date: September 19, 2019 Lic. No. 41316
540 GATEWAY BLVD | BURNSVILLE, MN | 55337 | 952.737.4660 | WSBENG.COM September 19, 2019
Mr. Todd Blomstrom, PE
Interim Public Works Director/City Engineer
City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112
Re: Geotechnical Report
Arden Oaks Street Improvements
Arden Hills, Minnesota
WSB Project No.: 014297-000
Dear Mr. Blomstrom:
We have conducted a geotechnical subsurface exploration program for the above referenced
project. This report contains our soil boring logs, an evaluation of the conditions encountered in
the borings and our recommendations for subgrade preparation, underground utility installation,
and other geotechnical related design and construction considerations.
If you have any questions concerning this report or our recommendations, or for construction
material testing for this project, please call us at (952) 737-4660.
Sincerely,
WSB
Darin Hyatt, PE Mark Osborn, PE
Senior Geotechnical Engineer Geotechnical Project Engineer
Attachment
Geotechnical Report
DEH/tw
TABLE OF CONTENTS
Geotechnical Report
Arden Oaks Street Improvements
Arden Hills, Minnesota
WSB Project No. 014297-000 Page 1
TITLE SHEET
CERTIFICATION SHEET
LETTER OF TRANSMITTAL
TABLE OF CONTENTS
1. INTRODUCTION ................................................................................................................................... 1
Project Location ......................................................................................................................... 1
Project Description .................................................................................................................... 1
Purpose and Project Scope of Services .................................................................................... 1
2. PROCEDURES ..................................................................................................................................... 2
2.1 Boring Layout and Soil Sampling Procedures ........................................................................... 2
2.2 Groundwater Measurements and Borehole Abandonment ....................................................... 2
2.3 Boring Log Procedures and Qualifications ................................................................................ 2
3. EXPLORATION RESULTS .................................................................................................................. 3
3.1 Site and Geology ....................................................................................................................... 3
3.2 Subsurface Soil and Groundwater Conditions .......................................................................... 3
3.3 Strength Characteristics ............................................................................................................ 3
3.4 Groundwater Conditions ............................................................................................................ 3
4. ENGINEERING ANALYSIS AND RECOMMENDATIONS .................................................................. 5
4.1 Discussion ................................................................................................................................. 5
4.2 Watermain Utilities ..................................................................................................................... 5
4.3 Backfill and Fill Selection and Compaction ............................................................................... 5
4.4 Dewatering................................................................................................................................. 5
4.5 Pavement Areas ........................................................................................................................ 5
4.6 Optional Frost Free Pavement Design ...................................................................................... 7
4.7 Construction Considerations ..................................................................................................... 7
4.8 Construction Safety ................................................................................................................... 7
4.9 Cold Weather Construction ....................................................................................................... 7
4.10 Field Observation and Testing................................................................................................... 7
4.11 Plan Review and Remarks ........................................................................................................ 8
5. STANDARD OF CARE ......................................................................................................................... 9
Appendix A
Soil Boring Exhibit
Logs of Test Borings
Symbols and Terminology on Test Boring Log
Notice to Report Users Boring Log Information
Unified Soil Classification System (USCS)
Geotechnical Report
Arden Oaks Street Improvements
Arden Hills, Minnesota
WSB Project No. 014297-000 Page 1
1. INTRODUCTION
Project Location
The proposed roadway improvements will be in the Arden Oaks Neighborhood in Arden Hills, Minnesota.
Specific roadway areas include Arden Oaks Drive, Arden Oaks Court and Arden Oaks Drive.
Borings were completed through the existing pavement sections. The approximate boring locations can
be found on the Soil Boring Exhibit in Appendix A.
Project Description
It is proposed to reconstruct the existing surface along these alignments and complete curb and gutter
repairs/installation and place a new watermain. After backfilling the utilities, new roadways will be
constructed. The new roadways will be two lane bituminous roads, reconstructed to about the same
horizontal and vertical alignments as the existing ones.
Underground utilities will consist of watermain. This utility is expected to be placed within 8 feet of final
grades.
WSB has developed recommendations for this project in consideration of the proposed layout, loadings,
and configurations as understood at this time. WSB must be made aware of the revised or additional
information in order to evaluate the recommendations for continued applicability.
Purpose and Project Scope of Services
Our proposal was authorized by Sue Polka, Interim City Engineer with the City of Arden Hills. In order to
assist the design team in preparing plans and specifications, we have developed recommendations for
pavement and utility subgrade preparation and pavement thicknesses. As such, we have completed a
subsurface exploration program and prepared a geotechnical report for the referenced site. This stated
purpose was a significant factor in determining the scope and level of service provided. Should the
purpose of the report change the report immediately ceases to be valid and use of it without WSB’s prior
review and written authorization shall be at the user’s sole risk.
Our authorized scope of work has been limited to:
1. Mobilization / Demobilization of a Truck Mounted Drill Rig.
2. Clearing underground utilities utilizing the Gopher State One Call.
3. Drilling 8 standard penetration test borings to a depth of about 10 feet each.
4. Sealing the borings per Minnesota Department of Health procedures.
5. Perform soil classification and analysis.
6. Review of readily available project information and geologic data.
7. Providing this geotechnical report containing:
a. Summary of our findings.
b. Discussion of subsurface soil and groundwater conditions and how they may affect the
proposed pavements and utilities.
c. Estimated R-value of the soils.
d. A discussion of soils for use as structural fill and site fill.
Geotechnical Report
Arden Oaks Street Improvements
Arden Hills, Minnesota
WSB Project No. 014297-000 Page 2
2. PROCEDURES
2.1 Boring Layout and Soil Sampling Procedures
WSB recommended the boring depths and selected the desired locations. Our field crew staked the
boring locations using existing site features as guides. The approximate boring locations are shown on
the Soil Boring Exhibit in Appendix A which is an aerial photo.
We drilled the borings on June 19, 2019, with a truck-mounted CME-55 drill rig operated by a two-person
crew. The drill crew advanced the borings using continuous hollow stem augers. Drilling methods, crew
chief, depths, sampling interval, casing usage, groundwater observations, test data, and other drilling
information are indicated on the boring logs.
Generally, the drill crew sampled at 2 ½ foot intervals to the borings termination depths.
The materials encountered were described on field logs and representative samples were containerized,
and transported to our laboratory for further examination and testing.
The samples were visually examined to estimate the distribution of grain sizes, plasticity, consistency,
moisture condition, color, presence of lenses and seams, and apparent geologic origin. We classified the
soils according to type using the Unified Soil Classification System (USCS). A chart describing the
Unified Soil Classification System is included in Appendix A.
2.2 Groundwater Measurements and Borehole Abandonment
The drill crew observed the borings for free groundwater while drilling and after completion. These
observations and measurements are noted on the boring logs. The crew then backfilled the borings with
soil cuttings to comply with Minnesota Department of Health regulations.
2.3 Boring Log Procedures and Qualifications
The subsurface conditions encountered by the test borings are illustrated on the Logs of Test Borings in
Appendix A. Similar soils were grouped into the strata shown on the boring logs, and the appropriate
estimated USCS classification symbols were also added. The depths and thickness of the subsurface
strata indicated on the boring logs were estimated from the drilling results.
The transition between materials (horizontal and vertical) is approximate and is usually far more gradual
than shown. Information on actual subsurface conditions exists only at the specific locations indicated
and is relevant only to the time exploration was performed. Subsurface conditions and groundwater
levels at other locations may differ from conditions found at the indicated locations. The nature and
extent of these conditions would not become evident until exposed by construction excavation. These
stratification lines were used for our analytical purposes and, due to the aforementioned limitations,
should not be used as a basis of design or construction cost estimates.
Geotechnical Report
Arden Oaks Street Improvements
Arden Hills, Minnesota
WSB Project No. 014297-000 Page 3
3. EXPLORATION RESULTS
3.1 Site and Geology
The borings were performed on existing roadway alignments within the Arden Oaks neighborhood.
The Ramsey County Geologic Atlas indicated the surficial geology in the area of our borings are glacial
deposits. These deposits consist primarily of till consisting of silty and clayey sands to clay.
3.2 Subsurface Soil and Groundwater Conditions
The boring profile generally consisted of a pavement section overlying fill and/or naturally deposited
glacial till.
Pavement Section
The bituminous thickness ranged from about 5 to 6 ½ inches and averaged over 5 ½ inches. The
underlying aggregate base ranged from about 5 to 13 inches and averaged about 7 ¾ inches.
Fill
Borings PB-E, PB-G and PB-H encountered fill beneath the aggregate base. The fill consisted mainly of
sandy lean clay that was dark brown to brown and gray in color and moist.
Naturally Deposited Soils
Below the pavement section or fill, our borings encountered and terminated in glacially deposited soils.
The glacial till consisted of sandy lean clay that contained gravel, was brown and moist. Glacial outwash
consisting of sand was encountered beneath the till at a depth of about 10 feet in Boring PB-E. The fine-
to coarse-grained sand contained gravel, was brown and considered moist.
3.3 Strength Characteristics
The penetration resistance N-values of the materials encountered were recorded during drilling and are
indicated as blows per foot (BPF). Those values provide an indication of soil strength characteristics and
are located on the boring log sheets. Also, visual-manual classification techniques and apparent moisture
contents were also utilized to make an engineering judgment of the consistency of the materials.
Table 1 presents a summary of the penetration resistances in the soils for the standard penetration test
borings completed and remarks regarding the material strengths of the soils.
Table 1: Penetration Resistances
Soil Type Classification Penetration
Resistances Remarks
Fill CL 5 to 7 BPF Variable compaction
Till CL 4 to 20 BPF Very soft to hard
Outwash SP 23 BPF Medium dense
The preceding is a generalized description of soil conditions at this site. Variations from the generalized
profile exist and should be assessed from the boring logs, the normal geologic character of the deposits,
and the soils uncovered during site excavation.
3.4 Groundwater Conditions
WSB took groundwater level readings in the exploratory borings, reviewed the data obtained, and
discussed its interpretation of the data in the text of the report.
Groundwater was not observed during or shortly after drilling and sampling. It should be noted that our
borings were not left open long enough to allow for groundwater stabilization. In clay soils, it may take a
long time (longer than what was available with our time on site) for water to enter a bore hole and rise to
Geotechnical Report
Arden Oaks Street Improvements
Arden Hills, Minnesota
WSB Project No. 014297-000 Page 4
its hydrostatic level. Based on our observations and the apparent moisture content in the penetration test
samples it is our opinion that a static groundwater level is below the depth explored by our borings.
Note that groundwater levels may fluctuate due to seasonal variations (e.g. precipitation, snowmelt and
rainfall) and/or other factors not evident at the time of measurement.
Geotechnical Report
Arden Oaks Street Improvements
Arden Hills, Minnesota
WSB Project No. 014297-000 Page 5
4. ENGINEERING ANALYSIS AND RECOMMENDATIONS
4.1 Discussion
Based on our borings it is our opinion that the proposed watermain and pavement can generally be
supported on the soils encountered in the borings. However, soft sandy lean clay soils should be
anticipated during construction and a partial removal and replacement maybe necessary.
Also, the soils within the pavement subgrade consist mainly of lean clay soils, which are frost susceptible.
Consideration should be given to partially subcutting these soils and replacing with a non-frost
susceptible granular fill to reduce the potential frost heave below the pavement section.
4.2 Watermain Utilities
Invert elevations are anticipated to be within 8 feet of existing grades and we anticipate the subgrade
soils for the utilities will consist chiefly of sandy lean clay. If the clayey soils are soft or become soft it may
be necessary to perform a partial subcut and replacement. Where soft unstable soils are encountered at
invert grade, subexcavation of these materials to a depth of 1 to 2 feet and replacement with a coarse
sand or gravel is recommended. Underground utilities are expected to be installed by backhoes
completing the excavations and placing pipe and backfills. Soil compactors should be used to compact
the fill in thin even lifts to the specified densities.
4.3 Backfill and Fill Selection and Compaction
It is our opinion the onsite non-organic soils may be reused as backfill and fill provided they are moisture
conditioned and can be compacted to their specified densities. Any wet soils excavated would need to be
dried before reuse as an engineered fill. Backfills with cobbles larger than six inches (6”) should not
come in contact with utilities. We recommend that soils be moisture conditioned to meet compaction
specifications as determined from their standard Proctor tests (ASTM D-698). The fill should be spread in
thin lifts (8 to 10 inches depending on compaction equipment) to allow for full depth compaction. Table 2
indicates the recommended compaction levels.
Table 2: Recommended Level of Compaction for Backfill and Fill
Area Percent of Standard Proctor
Maximum Dry Density
Pavement: Within 3 feet of top of subgrade
Within 3 foot perimeter of structures such
as manholes
100
Pavement: Greater than 3 feet below top of subgrade 95
Utility Trench (unless within 3 feet of pavement
subgrade)
95
Landscaping (non-structural) 90
4.4 Dewatering
Based on the results of our soil borings and the proposed construction, dewatering is not anticipated.
4.5 Pavement Areas
After removing the existing pavement sections and backfilling the utilities, the final subgrade should have
proper stability within three vertical feet of grading grade (grade which contacts the bottom of the
aggregate base). This will generally be achieved in fill areas with proper compaction of embankment
materials and in cut areas through proper subgrade preparation. The stability of the pavement subgrade
should be evaluated using the test roll procedure (MnDOT 2111), except a fully loaded tandem axle dump
truck or a full water truck should be utilized for the proof roll. If unstable soils are found under the test roll,
Geotechnical Report
Arden Oaks Street Improvements
Arden Hills, Minnesota
WSB Project No. 014297-000 Page 6
these soils should be improved by means of scarification, moisture conditioning, and re-compaction, or by
subcutting and replacement. If the on-site soils cannot be moisture conditioned and compacted as
recommended, we recommend removing these unsuitable materials and replacing them with Select
Grading Material (MnDOT 2105.1.A.6). We also recommend a proof-roll be performed again on the
aggregate base just prior to placement of the bituminous pavement.
Table 3 below presents the approximate pavement section thickness and subgrade soils that were
encountered within the borings.
Table 3: Roadway Soil Boring Profiles
Boring No.
Bituminous
Thickness
(inches)
Aggregate
Base
Thickness
(inches)
Subgrade Soils
(Upper 4 feet)
PB-A 5 12 Sandy lean clay
PB-B 5 ½ 8 Sandy lean clay
PB-C 6 6 Sandy lean clay
PB-D 5 8 Sandy lean clay
PB-E 6 5 Fill: Sandy lean clay
PB-F 6 ½ 7 Sandy lean clay
PB-G 5 ½ 5 Fill: Sandy lean clay
PB-H 6 13 Fill: Sandy lean clay
Once the site has been prepared as recommended, we anticipate the subgrade will consist predominately
of sandy lean clay. The MnDOT Flexible Pavement Design Guidance Memo from January 2017,
indicates soils such as those anticipated have an estimated R-value of 12.
Being traffic counts were not provided to us, we have assumed that the volume and distribution of
vehicles using these roadways will have 20-year flexible Equivalent Single Axle Loads (ESAL’s) less than
75,000.
Based on MnDOT’s FlexPave excel design utilizing granular equivalent charts, we recommend the
pavement sections indicated below in Table 4.
Table 4: Recommended Flexible Pavement Section
Section Thickness (inches) Granular Equivalent
Bituminous Course, MnDOT 2360 2 4.5
Bituminous Course, MnDOT 2360 2 4.5
Aggregate Base, MnDOT 3138 (Class 5, 5Q, or
6) 8 8
Subgrade Preparation, MnDOT 2111 Yes -
TOTAL 12 17.0
Geotechnical Report
Arden Oaks Street Improvements
Arden Hills, Minnesota
WSB Project No. 014297-000 Page 7
Within several years after initial paving, some thermal shrinkage cracks will develop. We recommend
routine maintenance be performed to improve pavement performance and increase pavement life.
Pavement should be sealed with a liquid bitumen sealer to retard water intrusion into the base course and
subgrade. Localized patch failures may also develop where trucks or buses turn on the pavement. When
these occur, they should be cut out and patch repaired.
4.6 Optional Frost Free Pavement Design
Optionally, the use of a non-frost susceptible sand cushion will help reduce the effects of frost heave. In
our opinion, placement of 18 inches of select granular fill below the Class 5 Aggregate Base should
generally provide for a non-frost susceptible subgrade. It should be noted that any sand cushion placed
below the pavement section will provide positive benefits for reduced potential frost heave. The owner
and/or design team should evaluate the costs and benefit of this option to determine if it should be
incorporated into the pavement design.
Drainage of the sand cushion is recommended. Drainage of the sand cushion may be accomplished by
daylighting to adjacent ditches or the use of drain tile. Drain tile wrapped in a sock should be placed at
the base of the sand cushion and tied into catch basins. We recommend the sand cushion contain a
select granular sand with less than 12% passing the #200 sieve. Alternately, a 3 inch minus rock fill could
be placed instead of a select granular sand and drain tile.
For transitioning the thickness of the sand subbase along the profile of the roadway, we recommend the
thickness have a longitudinal taper of no steeper than 10H:1V. A taper of 4H:1V can be used
perpendicular to the centerline for cross street/driveway connections. The placement of the sand
subbase should extend slightly beyond the outer edge of the curbs to maintain subgrade uniformity for
frost movement.
4.7 Construction Considerations
Good surface drainage should be maintained throughout the work. Under no circumstances should fill be
placed into standing water.
Soil corrections at this site for pavement subgrades may not be continuous in all areas. We recommend
tapering the fills back to native soils at a ten to one (10:1) slope.
4.8 Construction Safety
All excavations must comply with the requirements of OSHA 29 CFR, Part 1926, Subpart P “Excavations
and Trenches”. This document states that excavation safety is the responsibility of the contractor.
Reference to this OSHA requirement should be included in the job specifications.
The responsibility to provide safe working conditions on this site, for earthwork, building construction, or
any associated operations is solely that of the contractor. This responsibility is not borne in any manner
by WSB.
4.9 Cold Weather Construction
It is our understanding that construction is unlikely to occur during the winter months. However, if the
construction does continue into the winter months we recommend the following guidelines.
Only unfrozen fill should be used. Placement of fill must not be permitted on frozen soil.
4.10 Field Observation and Testing
The soil conditions illustrated on the Logs of Test Borings in Appendix A are indicative of the conditions
only at the boring locations. For this reason, we recommend that all excavations at this site be observed
by a geotechnical engineer or technician prior to fill or backfill placement or construction of any foundation
elements to determine if the soils are capable of supporting the fill backfill and/or foundation loads. These
Geotechnical Report
Arden Oaks Street Improvements
Arden Hills, Minnesota
WSB Project No. 014297-000 Page 8
observations are necessary to judge if all unsuitable materials have been removed from within the
planned construction area and an appropriate degree of lateral oversize has been provided.
WSB also recommends a representative number of field density tests be taken in all engineered fill and
backfill placed to aid in judging its suitability. Fill placement and compaction should be monitored and
tested to determine that the resulting fill and backfill conforms to specified density, strength or
compressibility requirements. Prior to use, any proposed fill and backfill material should be submitted to
the WSB laboratory for testing to verify compliance with recommendations and project specifications.
Dynamic Cone Penetrometer (DCP) tests can be completed in the aggregate base in lieu of density
testing. We recommend following MnDOT Specification 2211.3.D.2.c.
WSB would be pleased to provide the necessary field observation, monitoring and testing services during
construction.
4.11 Plan Review and Remarks
The observations, recommendations and conclusions described in this report are based primarily on
information provided to WSB, obtained from our subsurface exploration, our experience, several
necessary assumptions and the scope of service developed for this project and are for the sole use of our
client. We recommend that WSB be retained to perform a review of final design drawing and
specifications to evaluate that the geotechnical engineering report has not been misinterpreted. Should
there be any changes in the design or location of the structures related to this project or if there are any
uncertainties in the report we should be notified. We would be pleased to review any project changes
and modify the recommendations in this report (if necessary) or provide any clarification in writing.
The entire report should be kept together; for example, boring logs should not be removed and placed in
the specifications separately.
The boring logs and related information included in this report are indicators of the subsurface conditions
only at the specific locations indicated on the Soil Boring Exhibit and times noted on the Logs of Test
Boring sheets in Appendix A. The subsurface conditions, including groundwater levels, at other
locations on the site may differ significantly from conditions that existed at the time of sampling and at the
boring locations.
The test borings were put down by WSB solely to obtain indications of subsurface conditions as part of a
geotechnical exploration program. No services were performed to evaluate subsurface environmental
conditions.
WSB has not performed any observations, investigations, studies or testing that is not specifically listed in
the scope of service. WSB shall not be liable for failing to discover any condition whose discovery
required the performance of services not authorized by the Agreement.
Geotechnical Report
Arden Oaks Street Improvements
Arden Hills, Minnesota
WSB Project No. 014297-000 Page 9
5. STANDARD OF CARE
The recommendations and opinions contained in this report are based on our professional judgment. The
soil testing and geotechnical engineering services performed for this project have been performed with
the level of skill and diligence ordinarily exercised by reputable members of the same profession under
similar circumstances, at the same time and in the same or a similar locale. No warranty, either express
or implied, is made.
Geotechnical Report Appendix A
Arden Oaks Street Improvements
Arden Hills, Minnesota
WSB Project No. 014297-000
APPENDIX A
Soil Boring Exhibit
Log of Test Borings
Symbols and Terminology on Test Boring Log
Notice to Report Users Boring Log Information
Unified Soil Classification Sheet (USCS)
!(
!(
!(
!(
!(!(
!(
!(
PB-A
PB-B
PB-C PB-D
PB-E
PB-F
PB-G
PB-H
ARDEN OAKS DR
COUNTY ROAD ESNELLING
AVE
NPASCAL AVE NARDEN OAKS CT
SNELLING AVE N!(Soil Boring Location
0175
Feet¯
Soil Boring Exhibit
Geotechnical Report | Arden Oaks
Street and Utility Improvements
Arden Hills, MN
WSB Project: 014297-000 Document Path: K:\014297-000\GIS\Maps\SoilBoringExhibit\ArdenOaksSoilBoring.mxd Date Saved: 9/3/2019 8:02:06 AM1 inch = 175 feet
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Page 1 of 2
PUBLIC HEARING – 8B
MEMORANDUM
DATE: August 23, 2021
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: David Swearingen, Interim Public Works Director
SUBJECT: Improvement Public Hearing for the Lexington Avenue and Target Rd Traffic
Signal System
Budgeted Amount: Actual Amount: Funding Source:
$323,000 $198,916.75 Special Assessments
Per current CIP estimate Street light portion
Council Should Consider
Motions to approve, table, or deny the following:
• Conducting Improvement Public Hearing for the proposed Lexington Avenue and
Target Rd Traffic Signal System project in accordance with City Council Resolution
2021-044. The City Council will be requested to make a formal decision regarding
ordering the specific improvements and ordering project plans and specifications
under Agenda Item 9B.
All items need a simple majority for action unless otherwise noted.
Background/Discussion
On August 9, 2021, City Council approved Resolution 2021-044 receiving the feasibility report
for the potential traffic signal system as part of the Lexington Avenue Reconstruction Project and
ordering the Improvement Public Hearing.
The feasibility report was prepared for the Cities of Shoreview and Arden Hills to document
proposed improvements, project costs, funding, and assessments for a new traffic signal system
installed as part of the Ramsey County Lexington Avenue Reconstruction Project. The full
feasibility report has been revised per the Council comments during the August 9, 2021 City
Council meeting and can be reviewed in Attachment B.
Projects involving special assessments generally require two public hearings commonly known
as an improvement hearing and an assessment hearing. The subject hearing for August 23 is the
Page 2 of 2
improvement hearing. The purpose of the improvement hearing is for the City Council to
discuss a specific local improvement before ordering it done. The second public hearing is the
assessment hearing which will be scheduled after the project has been completed and the actual
costs to construct the improvements have been determined. This provides property owners an
opportunity to express concerns about the actual special assessments.
At the improvement hearing, interested persons may voice their opinion regarding the proposed
project improvements and whether or not they are in the proposed assessment area. A reasonable
estimate of the total amount to be assessed and the description of the methodology used to
calculate individual assessments for affected parcels is contained within the feasibility report.
Pursuant to Minnesota Statutes, Chapter 429, notices of the public hearing were published in the
Pioneer Press on August 10, 2021 and August 17, 2021. A notice was also mailed to each
property within the draft assessment roll area on August 10, 2021.
Prior to opening the hearing, City staff will present general information regarding the scope of
the proposed improvements, the overall cost and funding for the project, and assessments that
apply for this project. The proposed improvements are generally summarized below and
described in greater detail within the feasibility study report provided in Attachment B.
The 2013 Master Planned Unit Development (PUD) agreement, Attachment C, for the Lexington
Station commercial site includes access and cost participation requirements related to the
proposed Target Road traffic signal. The master PUD agreement states that full development of
the Lexington Station commercial property will include a new access driveway aligned with
Target Road to replace the current access point along Lexington Avenue. The new access is
required to include the proposed traffic signal at Target Road based on a completed traffic study.
The master PUD agreement further requires the developer of the Lexington Station site to pay
for or accept an assessment against the project property for the cost of the access improvements,
including the traffic signal.
Budget Impact
The total fee for the feasibility report is $5,570.00. The City of Shoreview has agreed to split the
cost, therefore, the City of Arden Hills fee total is $2,785.00
From the feasibility report, the total estimated improvements costs for the traffic signal is
$191,385.00.
To date the City has also incurred some other legal and engineering costs attributed to this
project in the amount of $4,746.75. This brings the total estimated costs to $198,916.75.
All costs for this improvement are assessed to the benefitting properties as outlined on pages 5
through 7 of the feasibility report.
Attachments
Attachment A – Presentation Slides
Attachment B – Feasibility Report – Alliant
Attachment C – Master PUD Agreement
Page 2 of 3
Improvement HearingLexington Ave and Target Rd Traffic Signal System Improvement__________________________Public HearingAugust 23, 20211 Attachment A
Outline1. 2013 Master PUD Agreement2. Feasibility Study3. Project Improvements4. Project Costs and Funding5. Draft Assessment Rates6. Next Steps2
2013 Master Planned Unit Development Agreement – Lexington Station•Access and participation requirements•States that full development of Lexington Station Commercial property will include a new access driveway at Target Rd•Traffic signal is required•Requires the developer of the site to pay for and accept assessment from the improvements3
Feasibility Study•Completed by Alliant Engineering•Describes the proposed traffic signal improvements•Estimated project costs, funding and assessments•Received by Council on August 9, 2021•Language added for synchronization of the signal with the other signals along Lexington Avenue4
Project Improvements5
Project Cost and Funding6•Properties with direct access to Lexington Avenue via the new Target Road intersection and which are therefore benefitting from the proposed improvements will be assessed
Draft Assessment Rates7Scenario 1 Scenario 23757 Lexington Ave N $7,098.25 $0.003751 Lexington Ave N $51,004.10 $0.003845 Lexington Ave N $44,427.55 $63,795.003833 Lexington Ave N $44,427.55 $63,795.003787 Lexington Ave N $44,427.55 $63,795.00Assessment AmountParcel AddressTotal estimated cost: $191,385.00
Next Steps•Improvement Public Hearing – August 23, 2021•Adopt Resolution ordering the Improvement – August 23, 2021•Council approves plans and specs – September 2021•Bids opened (Ramsey County) – November 2021•County Board awards the Bid – December 2021•Ramsey County begins construction – April 2022•Construction substantially complete – November 2022•City Council sets date for Assessment Hearing – September 2022•City Council holds Assessment Hearing – October 20228
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1195
ESTREET FLATS
3585
WALGREENS
1160
AMERICAN
RED CROSS
CARIBOU COFFEE
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SUBWAY
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CHINA EXPRESS
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1
To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org
and clicking on Archived Documents under Helpful Links on our main webpage.
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2021-011
RESOLUTION ORDERING THE PREPARATION OF FEASIBILITY
REPORT FOR THE LEXINGTON AVENUE IMPROVEMENT
PROJECT
WHEREAS, the Capital Improvement Program for the City of Arden Hills identifies
potential street and utility improvements for Lexington Avenue; and
WHEREAS, the proposed improvements to Lexington Avenue include the installation of
a new traffic control signal system at the intersection of Lexington Avenue and Target Road; and
WHEREAS, the proposed traffic signal at Target Road would provide access
improvements to the Lexington Station development site located in the southwest quadrant of
Lexington Avenue and Red Fox Road; and
WHEREAS, the Master Planned Unit Development Agreement for Lexington Station
specifies that the developer of the Lexington Station site will be required to pay for or accept an
assessment against the property for the cost of access improvements to Lexington Avenue.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE
CITY OF ARDEN HILLS:
That the proposed Target Road traffic signal and associated access improvements stated above
shall be referred to as the Lexington Avenue Traffic Signal at Target Road for study and that the
City Engineer is instructed to report to the Council with all convenient speed advising the Council
in a preliminary way as to whether the proposed improvement is necessary, cost-effective, and
feasible and as to whether it should best be made as proposed or in connection with some other
improvement, and the estimated cost of the improvement as recommended.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 22nd DAY OF FEBRUARY 2021.
________________________________
Mayor
Attest: ______________________________
City Clerk
Attachment A
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Lexington Avenue Reconstruction g
(I-694 to CR E) Traffic Study
Arden Hills & Shoreview, MN
Prepared For:
Ramsey County Public Works
1425 Paul Kirkwold Dr
Arden Hills, MN 55112
Prepared By:
Alliant Engineering, Inc.
733 Marquette Ave, Ste 700
Minneapolis, MN 55402
April 18, 2019
Traffic Study
Lexington Avenue Reconstruction
Alliant No. 118-0186.0 i
April 18, 2019
Table of Contents
List of Figures ................................................................................................................................ ii
List of Tables ................................................................................................................................. ii
1.0 Introduction ........................................................................................................................1
1.1 PURPOSE AND NEED ......................................................................................................... 1
1.2 DESCRIPTION OF LOCATION ............................................................................................. 1
2.0 Existing Conditions ............................................................................................................3
2.1 EXISTING ROADWAY CHARACTERISTICS ......................................................................... 3
2.2 EXISTING INTERSECTION CHARACTERISTICS ................................................................... 4
2.3 EXISTING CRASH EXPERIENCE ......................................................................................... 8
2.4 TRAFFIC OPERATIONS ANALYSIS ................................................................................... 16
3.0 Year 2040 Conditions ......................................................................................................19
3.1 TRIP GENERATION ......................................................................................................... 19
3.2 TRIP DISTRIBUTION AND ASSIGNMENT .......................................................................... 21
3.3 TRAFFIC FORECASTS ...................................................................................................... 23
3.4 YEAR 2040 NO BUILD TRAFFIC OPERATIONS ANALYSIS ............................................... 25
3.5 IDENTIFICATION OF DEFICIENCIES ................................................................................. 26
4.0 Preliminary Alternatives Analysis..................................................................................28
4.1 SIGNAL WARRANT ANALYSIS ........................................................................................ 28
4.2 IDENTIFICATION OF PRELIMINARY INTERSECTION ALTERNATIVES ................................ 29
4.3 PRELIMINARY ALTERNATIVES TRAFFIC OPERATIONS ANALYSIS ................................... 32
4.4 PRELIMINARY ALTERNATIVES COMPARISON MATRIX ................................................... 34
4.5 SELECTION OF PREFERRED ALTERNATIVE ..................................................................... 36
4.6 PREFERRED ALTERNATIVE ANALYSIS ............................................................................ 36
5.0 Conclusions/Recommendations ......................................................................................39
Appendix A: Detailed Intersection Operations Analysis ........................................................ A1
Appendix B: Detailed Signal Warrant Analysis ...................................................................... B1
Appendix C: Preferred Alternative Concept Layout .............................................................. C1
Traffic Study
Lexington Avenue Reconstruction
Alliant No. 118-0186.0 ii
April 18, 2019
List of Figures
Figure 1. Project Location............................................................................................................... 2
Figure 2. Existing Conditions ......................................................................................................... 6
Figure 3. Year 2020 No Build Conditions ...................................................................................... 7
Figure 4. Existing Crashes by Severity and Type ........................................................................... 8
Figure 5. Existing Crash Diagrams ............................................................................................... 10
Figure 6. Lexington Station Site Plan ........................................................................................... 20
Figure 7. Proposed Development Directional Distribution .......................................................... 22
Figure 8. Year 2040 No Build Conditions .................................................................................... 24
List of Tables
Table 1. Crash Rate Summary (2011 – 2015)............................................................................... 15
Table 2. Level of Service Criteria ................................................................................................. 16
Table 3. Existing Operations Analysis Summary ......................................................................... 17
Table 4. Year 2020 No Build Operations Analysis Summary ...................................................... 18
Table 5. Lexington Station Phase 3 Trip Generation Estimates ................................................... 19
Table 6. Existing and Forecast Approach Volumes ...................................................................... 23
Table 7. Year 2040 No Build Operations Analysis Summary ...................................................... 25
Table 8. Signal Warrant Analysis Summary................................................................................. 28
Table 9. Operations Analysis Summary – Preliminary Alternatives (2040 PM Peak Hour) ....... 33
Table 10. Preliminary Alternatives Comparison Matrix............................................................... 35
Table 11. Operations Analysis Summary – Preferred Alternative (Forecast Year 2040) ............ 36
Traffic Study
Lexington Avenue Reconstruction
Alliant No. 118-0186.0 1
April 18, 2019
1.0 Introduction
Ramsey County, in cooperation with the City of Arden Hills and the City of Shoreview, has
programmed a year 2020 reconstruction of Lexington Avenue (County State Aid Highway 51)
between I-694 and County Road E (CR E). Key aspects of the project include pavement
rehabilitation, providing geometric improvements that accommodate pedestrians/bicyclists/transit
users, traffic signal upgrades/geometric improvements at the Red Fox Road and Grey Fox Road
intersections, and a proposed traffic signal at the Target South intersection (see Figure 1:
Project Location). Ramsey County has identified the need to conduct a traffic study along the
Lexington Avenue corridor to determine the most appropriate forms of access, lane geometrics,
and traffic signal improvements.
1.1 Purpose and Need
The purpose of this traffic study is to determine the future vision for the Lexington Avenue study
corridor in terms of access, lane geometrics, and traffic signal improvements. Understanding the
nature of any corridor safety problems and the need to address potential future traffic operations
deficiencies, Ramsey County desires improvement solutions that accomplish the following goals:
x Improve or maintain the intersection level of service into the future
x Reduce the frequency of severe crashes; and
x Provide access management recommendations to improve overall traffic flow
To support Ramsey County in identifying the appropriate improvements that meet the above stated
goals, this traffic study accomplishes the following:
x Documents the existing geometric, traffic operations, and safety characteristics
x Documents design year 2020 and horizon year 2040 traffic forecasts based upon study area
historical traffic volumes and expected population growth
x Develops and evaluates high-level conceptual alternatives that will improve intersection
safety characteristics to a varying degree
x Conducts a traffic operations and safety analysis of each alternative
x Identifies a preferred alternative
1.2 Description of Location
The subject of this study is the Lexington Avenue corridor between I-694 and CR E, and in
particular, the intersections with Red Fox Road, Target South, and Grey Fox Road. The study area
is composed primarily of retail and service related land uses with access to a small residential
neighborhood (approximately 50 houses) via Grey Fox Road.
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2.0 Existing Conditions
The following section documents the existing corridor conditions.
2.1 Existing Roadway Characteristics
The existing roadway characteristics are summarized as follows:
x Lexington Avenue: Lexington Avenue serves as a minor arterial roadway with a posted
speed limit of 40 miles per hour (mph). The roadway consists mostly of an undivided
five-lane cross-section with a continuous two-way left-turn lane (TWLTL). An at-grade
railroad crossing is situated approximately 300 feet north of the Lexington Avenue / CR E
intersection near the southern project limits.
x Red Fox Road: Red Fox Road serves as a local roadway with a posted speed limit of
30 mph. The roadway consists of an undivided two-lane cross-section west of
Lexington Avenue and an undivided three-lane cross-section with a continuous TWLTL to
the east.
x Grey Fox Road: Grey Fox Road serves as a local roadway with a posted speed limit of
30 mph. The roadway consists of an undivided two-lane cross-section and provides the
only access to the Island Lake neighborhood (approximately 50 homes) east of
Lexington Avenue. To the west, Grey Fox Road connects to northbound Snelling Avenue
via a right-in/right-out (RIRO) intersection.
2.1.1 Pedestrian/Bicycle Accommodations
Existing pedestrian/bicycle accommodations are summarized as follows:
x Lexington Avenue: A mixed-use path exists along the east side of Lexington Avenue for
the entire length of the corridor. Two sidewalk segments exist along the west side of
Lexington Avenue; the first between Red Fox Road and Lexington Station, and the second
starting at Grey Fox Road and extending south of CR E.
x Red Fox Road: Sidewalk is present on both sides of Red Fox Road east of
Lexington Avenue and for a short distance on the south side of Red Fox Road to the west.
x Grey Fox Road: No pedestrian or bicycle facilities are present.
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2.1.2 Public Transportation
Metro Transit currently maintains service for Bus Routes 225, 227, and 261 along parts of the
Lexington Avenue corridor. Bus Routes 225 and 227 connect Arden Hills and Shoreview to
Rosedale Mall, with Route 225 operating along the entire Lexington Avenue study corridor and
Route 227 operating as far north as Red Fox Road. Bus Route 261 connects Arden Hills and
Shoreview to the Minneapolis Central Business District (CBD), utilizing the entire
Lexington Avenue study corridor. Bus stops are located at several study corridor intersections:
x Lexington Avenue & Red Fox Road
x Lexington Avenue & Target South (northbound only)
x Lexington Avenue & Grey Fox Road
x Lexington Avenue & County Road E
It should be noted that under the current roadway configuration all stops are made in through lanes
except for the northbound stop at Red Fox Road, which is made within a dedicated right-turn lane.
2.2 Existing Intersection Characteristics
The existing intersection characteristics are summarized as follows:
x Lexington Avenue/Red Fox Road Intersection: The Red Fox Road intersection is
currently controlled by an actuated eight-phase traffic signal which is coordinated with
signals along Lexington Avenue. Protective/permissive left-turn phasing exists for both the
mainline northbound/southbound and side-street eastbound/westbound directions.
x Lexington Avenue/Lexington Station Driveway: The Lexington Station driveway is
currently side-street stop controlled for eastbound vehicles. A traffic signal at the
Lexington Avenue / Target South intersection would provide an opportunity to realign
driveway access to businesses along the west side of Lexington Avenue. The Target South
intersection is located approximately 300 feet south of the Lexington Station driveway.
x Lexington Avenue/Target South Intersection: The Target South intersection is currently
side-street stop controlled for westbound vehicles. A proposed traffic signal at this location
may improve intersection level of service and reduce the frequency of severe crashes while
providing pedestrians and bicyclists a safer means to cross Lexington Avenue.
Furthermore, a traffic signal at this location would provide an opportunity to realign
driveway access to businesses along the west side of Lexington Avenue. The Enterprise /
Big O Tires / Arby’s driveway access is located approximately 200 feet south, and the
Lexington Station driveway access is located approximately 300 feet north of the
Target South driveway.
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x Lexington Avenue/Enterprise-Big O Tires-Arby’s Driveway: The Enterprise /
Big O Tires / Arby’s driveway is currently side-street stop controlled for eastbound
vehicles. A traffic signal at the Lexington Avenue / Target South intersection would
provide an opportunity to realign driveway access to businesses along the west side of
Lexington Avenue. The Target South intersection is located approximately 200 feet north
of the Enterprise / Big O Tires / Arby’s driveway.
x Lexington Avenue/Grey Fox Road Intersection: The Grey Fox Road intersection is
currently controlled by an actuated five-phase traffic signal which is coordinated with
signals along Lexington Avenue. Protective/permissive left-turn phasing exists for the
mainline northbound/southbound directions, while permissive only left-turn phasing is in
place for the side-street eastbound/westbound directions.
x Lexington Avenue/Shannon Square Driveway: The Shannon Square driveway is
currently side-street stop controlled for eastbound vehicles. The driveway is located
approximately 550 feet south of the Lexington Avenue / Grey Fox Road intersection. With
full access also being provided at Grey Fox Road, a RIRO or three-quarter access
configuration could be considered.
x Lexington Avenue/County Road E Intersection: The CR E intersection is currently
controlled by an actuated seven-phase traffic signal which is coordinated with signals along
Lexington Avenue during certain periods of the day. Protective/permissive left-turn
phasing exists for the mainline northbound/southbound directions, while split phasing is in
place for the side-street eastbound/westbound directions.
Roadway network characteristics, including existing a.m., midday, and p.m. peak hour traffic
volumes, are shown in Figure 2. No build characteristics, including design year 2020 a.m.,
midday, and p.m. peak hour traffic volumes, are shown in Figure 3.
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2.3 Existing Crash Experience
Historical crash data at the study intersections from the most recent five years available,
years 2011-2015, was obtained from the Minnesota Crash Mapping Analysis Tool (MnCMAT).
Based on the available crash data, there were 39 reported crashes at the Lexington Avenue /
Red Fox Road intersection, eight (8) reported crashes at the Lexington Avenue / Target South
intersection, six (6) reported crashes at the Lexington Avenue / Enterprise-Big O Tires-Arby’s
driveway, 14 reported crashes at the Lexington Avenue / Grey Fox Road intersection, and two (2)
reported crashes at the Lexington Avenue / Shannon Square driveway during the analysis period
(69 total crashes). The reported crashes are summarized by severity and type in Figure 4 while
detailed intersection crash diagrams are illustrated in Figure 5.
Figure 4. Existing Crashes by Severity and Type
Lexington Avenue &
Red Fox Road
Lexington Avenue &
Target South
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Figure 4. Existing Crashes by Severity and Type (Continued)
Lexington Avenue &
Enterprise /
Big O Tires / Arby’s
Lexington Avenue &
Grey Fox Road
Lexington Avenue &
Shannon Square
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2.3.1 Crash Type
Further investigation into the types of reported crashes (see Figure 4) revealed that the
Lexington Avenue study corridor had a significant number of right-angle and left-turn crashes,
accounting for 52 percent (36 of 69) of the crashes between 2011 and 2015. At the intersection of
Lexington Avenue / Red Fox Road, right-angle and left-turn crashes also accounted for 51 percent
(20 of 39) of the crashes between 2011 and 2015. A more detailed review of the historical crash
data revealed that the existing signalized left-turn operation may be negatively affecting the safety
of study intersections:
x 34 of the 36 right-angle/left-turn crashes throughout the study corridor occurred during
midday or p.m. hours, which may suggest that high volumes during these time periods are
resulting in poor gap selections by motorists.
x 19 of the 20 right-angle/left-turn crashes at Lexington Avenue / Red Fox Road occurred
during midday or p.m. hours, which may also suggest that signal operations during this
time period are creating hazardous conditions.
o 15 of these 19 right-angle/left-turn crashes involved a southbound vehicle, which may
suggest that heavier volumes and permissive “green ball” left-turn operation are
resulting in driver confusion/poor gap selections.
x 10 of the 17 injury crashes throughout the study corridor were rear end crashes, with all
10 crashes occurring between 1 p.m. and 7 p.m.
Conclusions based on crash type suggest there is a noteworthy crash pattern at the Red Fox Road
intersection, including an observed increase in crashes throughout the study corridor during the
afternoon/evening time period.
2.3.2 Crash Rate
History has proven that crashes are a function of exposure. Roadways with higher traffic volumes
experience more crashes than similar roadways with lower volumes. Rather than simply
documenting the number of crashes that occur at an intersection, the crash rate must be considered.
Crash rates normalize different locations with varying traffic volumes, providing a useful tool in
comparing the locations with respect to safety. Actual crash rates at specific locations can also be
compared to average or typical values for an intersection type. Intersection crash rates are defined
by the number of crashes occurring per million entering vehicles (MEV). Table 1 summarizes the
observed intersection crash rates compared to the statewide averages for similar intersections.
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Table 1. Crash Rate Summary (2011 – 2015)
Crash occurrence is somewhat random by nature. Identifying every intersection with a crash rate
above the average value in an analysis could produce a large amount of data that may not be
statistically relevant with respect to safety deficiencies. The critical crash rate identifies locations
that have a crash rate higher than similar facilities by a statistically significant amount. The critical
crash rate is calculated by adjusting the systemwide average based on the amount of exposure and
a statistical constant indicating level of confidence1. At locations where the observed crash rate
exceeds the critical crash rate, it is 99 percent certain that an intersection design deficiency exists,
or there are hazardous characteristics present at the location.
It should be noted that while the observed crash rate at the Lexington Avenue / Red Fox Road
intersection (0.83 crashes/MEV) is higher than the statewide average for a signalized
high-volume/low-speed intersection (0.70 crashes/MEV), the observed crash rate does not exceed
the corresponding critical crash rate (1.03 crashes/MEV). Above average crash rates were also
observed at the Lexington Avenue intersections with the Target South access and the
Enterprise-Big O Tires-Arby’s driveway. However, the observed crash rates at these intersections
also did not exceed the corresponding critical crash rates.
1 MnDOT Traffic Safety Fundamentals Handbook, August 2015.
Intersection Traffic Control
Total
Crashes1
Total
Entering
Volume2
Crash
Rate per
MEV
State
Average
Crash
Rate3
Crash
Critical
Rate4, 5
Crash
Severity
Rate6
State
Average
Severity
Rate3
Crash
Severity
Critical
Rate4, 5
Lexington Avenue &
Red Fox Road
High Volume,
Low Speed Signal 39 46,811,250 0.83 0.70 1.03 1.09 0.97 1.17
Lexington Avenue &
Target South
Urban
Through-Stop 8 38,918,125 0.21 0.18 0.37 0.26 0.26 0.38
Lexington Avenue &
Enterprise/Big O Tires/Arby's
Urban
Through-Stop 6 29,914,792 0.20 0.18 0.40 0.23 0.26 0.40
Lexington Avenue &
Grey Fox Road
High Volume,
Low Speed Signal 14 34,112,292 0.41 0.70 1.08 0.15 0.97 1.20
Lexington Avenue &
Shannon Square
Urban
Through-Stop 2 31,283,542 0.06 0.18 0.39 0.06 0.26 0.39
4 The critical rate is a statistically adjusted crash rate to account for random nature of crashes
5 A 99.5% confidence level was assumed for critical crash rate and an 80% confidence level was assumed for critical severity and K/A rate.
1 Crash Data obtained from MnCMAT and detailed police crash reports.
2 AADT obtained from MnDOT Traffic Data Map
3 MnDOT's 2015 Green Sheets were used to determine the State average crash rate.
6 Severity rate factors: 5 for Fatal Crashes, 4 for A type, 3 for B type, 2 for C type, and 1 for Property Damage Crashes
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2.3.3 Crash Severity
The observed intersection crash rates do not exceed the corresponding critical crash rates.
Therefore, the number of reported crashes would not be considered statistically significant.
However, it is worth investigating the severity of reported crashes. At the Lexington Avenue /
Red Fox Road intersection, 10 of the reported crashes resulted in an injury, while 29 were property
damage only crashes. At the Lexington Avenue / Target South intersection two of the eight
reported crashes resulted in an injury. At the Lexington Avenue / Enterprise-Big O Tires-Arby’s
driveway one of the six reported crashes resulted in an injury. At the Lexington Avenue / Grey Fox
Road intersection, four of the 14 reported crashes resulted in an injury. At the
Lexington Avenue / Shannon Square driveway, neither reported crash resulted in an injury.
Crash severity quantifies how severe the crashes are at a location. The purpose for analyzing this
statistic is to identify locations that experience a low crash rate but have a high percentage of injury
or fatal crashes. Conversely, locations which have high crash rates and a large proportion of
property damage crashes may not warrant as much priority when deficiencies are being addressed.
Although crash rates are not statistically significant, the Lexington Avenue / Red Fox Road
intersection experienced a severity rate (1.09) slightly below the critical severity rate (1.17) and
12 percent higher than the statewide average severity rate (0.97). However, it should be noted that
no fatal crashes occurred and only one (1) type A injury crash occurred over the analysis period.
2.4 Traffic Operations Analysis
An existing traffic operations analysis was completed using Synchro/SimTraffic software to
establish a baseline condition to which future traffic operations and alternatives could be
compared. Operations analysis results identify a Level of Service (LOS), which indicates the
quality of traffic flow through an intersection. Intersections are given a ranking from LOS A
through LOS F. The LOS results are based on average delay per vehicle, which correspond to the
delay threshold values shown in Table 2.
Table 2. Level of Service Criteria
Description Signalized
Intersection
Unsignalized
Intersection
A Free Flow: Low volumes and no delays.0 - 10 0 - 10
B Stable Flow: Speeds restricted by travel conditions, minor delays.> 10 - 20 > 10 - 15
C Stable Flow: Speeds and maneuverability closely controlled due to higher
volumes.> 20 - 35 > 15 - 25
D Stable Flow: Speeds considerably affected by change in operating conditions.
High density traffic restricts maneuverability, volume near capacity.> 35 - 55 > 25 - 35
E Unstable Flow: Low speeds, considerable delay, volume at or slightly over
capacity.> 55 - 80 > 35 - 50
F Forced Flow: Very low speeds, volume exceed capacity, long delays with stop
and go traffic.> 80 > 50
Source: Highway Capacity Manual, 2010 Edition, Transportation Research Board, Exhibits 18-4 & 19-1.
Delay per Vehicle (seconds)
Level of Service
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LOS A indicates the best traffic operation, with vehicles experiencing minimal delays. LOS F
indicates an intersection where demand exceeds capacity, or a breakdown of traffic flow. The LOS
D/E boundary for overall operations is often used as the indicator of congestion in an urban area.
For side-street stop-controlled intersections, a key measure of operational effectiveness is the
side-street LOS. Long delays and poor LOS can occur on side-street approaches even if the overall
intersection is functioning well, making side-street LOS a valuable design criterion.
After LOS, the second component of the operations analysis is a study of vehicular queuing, or the
lineup of vehicles waiting to pass through an intersection. An intersection can operate with an
acceptable LOS, but if queues from the intersection block entrances to turn lanes or adjacent
driveways, unsafe operating conditions could result. The 95th percentile queue, or the length of
queue with only a five (5) percent probability of being exceeded during an analysis period, is
considered the standard for design purposes.
It should be noted that, after consultation with Ramsey County staff, an annual background growth
rate of 0.5 percent was applied to existing traffic volumes to provide a conservative estimate of
future year 2020 conditions. Results of the existing and year 2020 no build traffic operations
analyses, presented in Table 3 and Table 4 respectively, indicate that all study intersections
operate at overall LOS D or better during the a.m., midday, and p.m. peak hours. Detailed
operations and queuing analysis results are presented in Appendix A.
Table 3. Existing Operations Analysis Summary
Key conclusions of the existing traffic operations analysis include the following:
x Red Fox Road: Under midday and p.m. peak hour traffic volumes, southbound left-turn
queuing can occasionally extend beyond available turn lane storage and into the
I-694 EB Ramp Terminal intersection to the north. Access to the northbound right-turn
lane at the adjacent I-694 EB Ramp Terminal intersection can occasionally be blocked by
northbound through queues. Both preceding issues are a consequence of limited spacing
between the Red Fox Road and I-694 EB Ramp Terminal intersections. The westbound
right-turn movement at Red Fox Road also sees queues exceed provided turn lane storage.
Lexington Avenue & Red Fox Road B / C 11.5 / 29.6 C / C 22.7 / 28.9 C / D 29.9 / 39.8
Lexington Avenue & Lexington Station A / A 1.4 / 7.8 C / F 20.6 / 208.7 A / F 8.9 / 109.9
Lexington Avenue & Target South A / B 0.6 / 12.5 B / F 10.2 / 93.9 A / F 4.6 / 65.2
Lexington Avenue & Enterprise/Big O Tires/Arby's A / B 0.7 / 11.5 A / E 2.5 / 48.5 A / C 1.4 / 15.9
Lexington Avenue & Grey Fox Road A / C 6.4 / 31.4 A / C 9.4 / 26.9 B / C 14.1 / 30.9
Lexington Avenue & Shannon Square A / A 2.5 / 8.0 A / C 4.4 / 16.2 A / C 5.8 / 20.7
Lexington Avenue & CR E C / C 21.4 / 32.7 C / C 21.3 / 31.0 D / D 40.9 / 53.2
Intersection AM Peak Hour PM Peak Hour
LOS Delay (s)LOS Delay (s)
MID Peak Hour
LOS Delay (s)
Overall Intersection LOS / Worst Approach LOS
Overall Intersection Delay / Worst Approach Delay
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x Lexington Station and Target South: Left-turn movements out of Lexington Station and
Target South experience significant delay under midday and p.m. peak hour volumes.
x Side-Street Left-Turns and the Two-Way Left-Turn Lane: Field observations indicate
that the Lexington Avenue continuous TWLTL is frequently utilized as an acceleration
lane for left-turn maneuvers from unsignalized side-streets due to limited gaps in mainline
traffic.
Table 4. Year 2020 No Build Operations Analysis Summary
Key conclusions of the 2020 no build traffic operations analysis include the following:
x Side-Street Left-Turns: Left-turn maneuvers from unsignalized side-streets are expected
to become increasingly more difficult under the forecast year 2020 traffic volumes.
Lexington Station, Target South, Enterprise/Big O Tires/Arby’s, and Shannon Square
driveways are all projected to experience side-street left-turn delays corresponding to at
least LOS E during the midday and/or p.m. peak hours.
Lexington Avenue & Red Fox Road B / C 11.6 / 30.2 C / C 23.8 / 28.1 C / D 33.7 / 48.2
Lexington Avenue & Lexington Station A / A 1.4 / 7.3 D / F 30.3 / 294.6 C / F 22.7 / 311.0
Lexington Avenue & Target South A / B 0.6 / 13.0 A / F 6.3 / 56.7 A / F 5.7 / 81.8
Lexington Avenue & Enterprise/Big O Tires/Arby's A / B 0.6 / 10.7 A / F 2.4 / 50.1 A / C 1.5 / 23.2
Lexington Avenue & Grey Fox Road A / C 6.7 / 30.2 A / C 10.0 / 28.6 B / C 13.3 / 29.2
Lexington Avenue & Shannon Square A / B 2.6 / 10.4 A / C 4.4 / 18.0 A / E 7.8 / 43.6
Lexington Avenue & CR E C / C 21.8 / 32.4 C / C 21.2 / 31.1 D / D 43.0 / 52.4
PM Peak Hour
Overall Intersection LOS / Worst Approach LOS
Overall Intersection Delay / Worst Approach Delay
Intersection AM Peak Hour
LOS Delay (s)LOS Delay (s)
MID Peak Hour
LOS Delay (s)
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3.0 Year 2040 Conditions
Increases in vehicle traffic resulting from regional infrastructure, regional connectivity, business
and residential development, and demographic changes will influence the long-term operation of
the Lexington Avenue corridor and corresponding intersections. This traffic study evaluated
intersection geometric and traffic control needs based upon the forecast year 2040 design horizon.
The following section documents the forecast year 2040 conditions analysis completed for the
Lexington Avenue corridor.
3.1 Trip Generation
To account for traffic impacts associated with the ongoing Lexington Station development
(see Figure 6), trip generation estimates were developed for the weekday a.m., midday, and
p.m. peak hours as well as on a daily basis. The trip generation estimates were developed utilizing
trip generation rates for similar land uses as documented in the ITE Trip Generation Manual,
10th Edition. The ITE Trip Generation Manual provides peak hour and daily trip generation rates
based on studies of similar land uses.
3.1.1 Lexington Station – Phase 2
Lexington Station – Phase 2 was observed to be complete with approximately 50 percent of retail
space occupied at the time of data collection (September 2018). No additional trips were included
for the remaining 50 percent of the development as background growth rates included as part of
traffic forecasting will provide appropriate estimates of side-street growth through the year 2020.
3.1.2 – Lexington Station – Phase 3
The ITE Trip Generation Manual was utilized to estimate the trip generation potential for
Lexington Station – Phase 3, which is expected to be complete in 2021. Estimated site generated
traffic for the Lexington Station Phase 3 development is detailed in Table 5. It should be noted
that midday peak hour trips were assumed to be equal to p.m. peak hour trips to provide a
conservative estimate of generated trips.
Table 5. Lexington Station Phase 3 Trip Generation Estimates
Trips
In
Trips
Out
Total
Trips
Trips
In
Trips
Out
Total
Trips
Trips
In
Trips
Out
Total
Trips
Gross Floor Area (SF) 7,605 8 1 9 1 8 9 1 8 9 74
Gross Floor Area (SF) 25,446 15 9 24 47 50 97 47 50 97 962
23 10 33 48 58 106 48 58 106 1,036
Source: ITE Trip Generation Manual, 10th Edition
1: Trips generated for the a.m. and p.m. peak hours of the adjacent roadway network.
2: Trips generated for the mid peak hours assumed to be equal to p.m. peak hours.
3: General Retail (Shopping Center) raw trip generation data inherently includes a multi-use reduction.
Net New Trips
General Office (710)
General Retail3 (820)
Daily
Trips
Proposed Development - Phase 3
Land Use
(ITE Code)Units Size
AM
Peak Hour Trips1
PM
Peak Hour Trips1
MID
Peak Hour Trips2
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Results of the trip generation estimates indicate the current Phase 3 development plan is expected
to generate approximately 33 a.m. peak hour trips, 106 midday/p.m. peak hour trips, and
1,036 daily trips. To conservatively estimate additional trips generated by Phase 3, trips will not
be subtracted for existing land uses to be removed by Phase 3 construction. It should be noted that
to provide conservative trip generation estimates for the Phase 3 development, no multi-use or
pass-by trip reductions were applied.
3.1.3 – YMCA/Island Lake Golf Course
Within the City of Shoreview 2040 Comprehensive Plan, potential redevelopment of the
Island Lake Golf Course and the vacant lot adjacent to the YMCA facility at 3760 Lexington Ave
is discussed at length, with low to medium-density housing likely being considered. Recent
discussions with Ramsey County staff indicate that if the golf course were to cease operations, the
associated land would likely remain a park in some capacity rather than being redeveloped.
Therefore, as part of the trip generation process, no trips associated with this potential
redevelopment were included.
3.2 Trip Distribution and Assignment
The distribution of Lexington Station – Phase 3 development traffic was estimated based on the
Lexington Station Traffic Study (dated May 20, 2013, completed by SRF Consulting Group)
distribution developed for all three phases of development. This distribution was reviewed based
on existing traffic volumes/patterns, engineering judgement, and was found to be appropriate for
this study. The estimated proposed development directional distribution is shown in Figure 7.
Trips were then assigned to study intersections based on this distribution for the forecast year 2040
conditions.
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3.3 Traffic Forecasts
After consultation with Ramsey County staff, an annual background growth rate of 0.5 percent
was applied to existing traffic volumes to provide a conservative estimate of future year 2040
conditions. The resultant forecast year 2040 traffic volumes, a combination of background growth
and Lexington Station – Phase 3 trips, are shown in Figure 8. The existing and forecast approach
volumes on each leg of several Lexington Avenue study intersections are shown in Table 6.
Table 6. Existing and Forecast Approach Volumes
2018 2020 2040
Eastbound 2810 2840 3140
Westbound 6650 6720 7420
Northbound 11000 11100 12300
Southbound 16500 16700 18400
Eastbound ---
Westbound 1860 1880 2080
Northbound 12300 12400 13700
Southbound 12400 12500 13800
Eastbound 3370 3400 3760
Westbound 1510 1530 1690
Northbound 10200 10300 11400
Southbound 12700 12800 14200
Lexington Avenue &
Grey Fox Road
1: Volumes shown are based on collected 2018 turning movement counts.
2: The Lexington Avenue & Target South intersection is currently a T-intersection without an eastbound approach.
Realignment of either the Enterprise/Big O Tires/Arby's or Lexington Station driveways would increase approach volumes.
Roadway Approach
Lexington Avenue &
Red Fox Road
Lexington Avenue &
Target South2
Daily Approach Volumes 1
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3.4 Year 2040 No Build Traffic Operations Analysis
A traffic operations analysis was conducted to evaluate the operational performance of the various
intersections along the Lexington Avenue corridor under forecast year 2040 traffic volumes. The
purpose of this no build analysis is to create a baseline to compare the performance of each
potential build alternative; ultimately aiding in the selection of a preferred alternative to be
evaluated in greater detail. In addition, the traffic operations analysis provides context to the need
for intersection improvements based on intersection capacity. The key measures of effectiveness
evaluated include overall intersection delay/LOS and worst approach delay/LOS. Table 7 provides
a summary of the year 2040 no build traffic operations analysis for the Lexington Avenue corridor.
Table 7. Year 2040 No Build Operations Analysis Summary
Results of the traffic operations analysis indicate that the Lexington Avenue corridor intersections
are expected to operate at overall LOS C or better under year 2040 a.m. peak hour traffic volumes.
However, under year 2040 midday and p.m. peak hour traffic volumes, most study intersections
are expected to perform significantly worse, enduring long delays and queues under no build
conditions. It should be noted that these conditions are partly due to the analysis using existing
signal timing. Updating the signal timing and coordination along Lexington Avenue may reduce
the magnitude of these problems.
Key conclusions of the 2040 no build traffic operations analysis include the following:
x Red Fox Road: Issues noted previously under existing and year 2020 conditions are
expected to be further exacerbated. During the forecast year 2040 p.m. peak hour, the
Lexington Avenue / Red Fox Road intersection is expected to operate at overall LOS E.
x Lexington Station: During the forecast year 2040 midday and p.m. peak hours, the
Lexington Avenue / Lexington Station intersection is expected to operate at overall LOS F.
Lexington Avenue & Red Fox Road B / C 13.6 / 29.7 C / D 30.1 / 36.8 E / E 58.1 / 79.2
Lexington Avenue & Lexington Station A / B 1.7 / 10.4 F / F 102.2 / > 300 F / F 108.9 / > 300
Lexington Avenue & Target South A / C 0.7 / 20.1 C / F 24.7 / 235.0 C / F 20.4 / > 300
Lexington Avenue & Enterprise/Big O Tires/Arby's A / B 0.7 / 12.3 A / E 2.5 / 41.5 A / F 7.5 / 109.9
Lexington Avenue & Grey Fox Road A / C 6.6 / 31.7 B / C 10.6 / 26.6 C / F 25.5 / 94.8
Lexington Avenue & Shannon Square A / B 2.7 / 11.1 A / D 6.4 / 34.9 A / E 8.6 / 41.5
Lexington Avenue & CR E C / C 23.4 / 33.5 C / C 22.9 / 32.2 D / E 54.5 / 70.2
Overall Intersection LOS / Worst Approach LOS
Overall Intersection Delay / Worst Approach Delay
Intersection AM Peak Hour PM Peak Hour
LOS Delay (s)LOS Delay (s)
MID Peak Hour
LOS Delay (s)
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Alliant No. 118-0186.0 26
April 18, 2019
x Side-Street Left-Turns: Left-turn maneuvers from unsignalized side-streets are expected
to become significantly more difficult under the forecast year 2040 traffic volumes.
Lexington Station, Target South, Enterprise/Big O Tires/Arby’s, and Shannon Square
driveways are all projected to experience side-street left-turn delays corresponding to at
least LOS E during the midday and/or p.m. peak hours.
x County Road E: Under forecast year 2040 p.m. peak hour traffic volumes, inefficient
east/west split phasing causes unnecessary delay and queuing, particularly on the
eastbound approach.
3.5 Identification of Deficiencies
Based on the safety analysis, geometric considerations evaluated, preliminary traffic operations
analysis, and discussions with Ramsey County, the following deficiencies have been identified:
3.5.1 Safety Deficiencies
Gap Selection
At the Lexington Avenue / Red Fox Road intersection, 19 of 20 reported right-angle/left-turn
crashes occurred during midday or p.m. hours, with 15 of these 19 crashes involving southbound
left-turning vehicles. This trend is evident throughout the Lexington Avenue corridor, with 34 of
the 36 right-angle/left-turn crashes occurring during midday or p.m. hours. It can be concluded
that heavier volumes and permissive “green ball” left-turn operation may be resulting in driver
confusion/poor gap selection throughout the corridor.
Rear-End Injuries
Examining injury crashes throughout the Lexington Avenue corridor, 10 of the 17 injury crashes
were rear-end crashes, with all 10 occurring during midday or p.m. hours. A continuous TWLTL
throughout much of the corridor allows mainline left-turning motorists to exit through traffic prior
to turning. However, only one intersection has a dedicated right-turn lane (northbound approach
at Red Fox Road). High volumes, frequent driveway access, and a lack of right-turn lanes may be
contributing to the increased number of rear-end crashes observed throughout the corridor.
3.5.2 Access Management
Lexington Station / Target South / Enterprise-Big O Tires-Arby’s
Currently, three side-street stop controlled driveways are located within 500 feet of each other
between the signalized intersections of Lexington Avenue / Red Fox Road and Lexington Avenue /
Grey Fox Road. Lexington Station and Target currently both have connections to Red Fox Road
to the north; however, the existing Lexington Avenue driveway for Enterprise-Big O Tires-Arby’s
is the only access to these businesses. A signal at the Target South intersection would provide an
opportunity to consolidate driveway access to businesses on the west side of Lexington Avenue.
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Lexington Avenue Reconstruction
Alliant No. 118-0186.0 27
April 18, 2019
Shannon Square Driveway
Shannon Square businesses currently have a connection to Lexington Avenue via the Cub Foods
parking lot and Grey Fox Road to the north, in addition to the direct driveway access along
Lexington Avenue located approximately 550 feet to the south of Grey Fox Road. Due to frequent
significant delay in executing the eastbound left-turn maneuver from Shannon Square, many
outbound motorists choose to route through the Cub Foods parking lot to access the traffic signal
at Grey Fox Road. This is exhibited by the disparity in traffic volumes between the eastbound
left-turn maneuver and the southbound right-turn maneuver, as the eastbound left-turn maneuver
exhibits significantly lower volumes over all time periods.
3.5.3 Operational Deficiencies
Lexington Avenue & Red Fox Road
Results of the traffic operations analysis indicate that the Lexington Avenue / Red Fox Road
intersection is expected to operate at overall LOS F under year 2040 no build p.m. peak hour traffic
volumes. Limited southbound left-turn capacity and inadequate spacing to the I-694 EB Ramp
Terminal intersection create queuing issues, with southbound queues frequently extending into the
I-694 EB Ramp Terminal intersection during peak hours. A similar problem affects the northbound
approach to the I-694 EB Ramp Terminal intersection, as through queues frequently block access
to the adjacent right-turn lane, causing the combined queues to extend to Red Fox Road.
Lexington Avenue & Grey Fox Road
Results of the traffic operations analysis indicate that the Lexington Avenue & Grey Fox Road
intersection is expected to operate at overall LOS E under year 2040 no build p.m. peak hour traffic
volumes. However, northbound and southbound movements operate at LOS C or better. Higher
side-street volumes/permissive-only left-turn movements result in long delays and queues for the
shared eastbound left-turn/through lane.
Lexington Avenue & Driveway Access
Results of the traffic operations analysis indicate that throughout the Lexington Avenue corridor
driveways are expected to perform poorly under year 2040 no build p.m. peak hour traffic volumes.
Most eastbound and westbound approaches are expected to operate at LOS F, with only the
Lexington Avenue / Enterprise-Big O Tires-Arby’s right-turn movement operating at LOS B as a
low volume movement.
Traffic Study
Lexington Avenue Reconstruction
Alliant No. 118-0186.0 28
April 18, 2019
4.0 Preliminary Alternatives Analysis
To address documented crash concerns and to preserve traffic mobility, a preliminary alternatives
analysis was completed. The goals of the preliminary alternatives analysis are to identify
engineering considerations, expected traffic operations and safety impacts, as well as select a
preferred alternative. Key elements of the preliminary alternatives analysis include:
x Completion of a signal warrant analysis based on existing traffic volumes
x Identification of preliminary alternatives
x Completion of a traffic operations analysis to assess the performance of each alternative
x Documentation of potential safety benefits
x Selection of a preferred alternative
4.1 Signal Warrant Analysis
A signal warrant analysis was completed for the Lexington Avenue intersections at Red Fox Road,
Grey Fox Road, and Target South under existing traffic volumes. The warrant analysis was
conducted in accordance with the Minnesota Manual on Uniform Traffic Control Devices
(MnMUTCD). The following signal warrants were considered:
x W1 – Eight-Hour Vehicular Volume
x W2 – Four-Hour Vehicular Volume
x W3 – Peak Hour
x W4 – Pedestrian Volume
x W5 – School Crossing
x W6 – Coordinated Signal System
x W7 – Crash Experience
x W8 – Roadway Network
x W9 – Intersection Near a Grade Crossing
Warrant 1, Warrant 2, Warrant 3, and Warrant 7 were reviewed under existing traffic volumes.
The remaining traffic signal warrants were not applicable at the study intersections, or minimum
warrant standards were not met. Table 8 presents a summary of the MnMUTCD signal warrant
analysis results. Detailed signal warrant analysis results are included in Appendix B.
Table 8. Signal Warrant Analysis Summary
1A 1B 1C Met? Hours Met? 3B Met? Crashes Met?
Lexington Ave & Red Fox Rd 3148 Yes 13 Yes 9 Yes 7 Yes
Lexington Ave & Grey Fox Rd 8149 Yes 10 Yes 9 Yes 3 No
Lexington Ave & Target South 030 No 3 No 1 Yes 3 No
Warrant 7 -
Crash ExperienceIntersection
Warrant 1 - Eight-Hour
Vehicular Volumes
Warrant 3 -
Peak Hour
Warrant 2 - Four-Hour
Vehicular Volumes
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Lexington Avenue Reconstruction
Alliant No. 118-0186.0 29
April 18, 2019
Results of the signal warrant analysis indicate that both existing signalized intersections meet
eight-hour, four-hour, and peak hour warrants under existing conditions in addition to the
Red Fox Road intersection meeting the crash experience warrant. Additionally, the Target South
intersection meets the peak hour warrant under existing conditions. Therefore, continuing to
operate (Red Fox Road, Grey Fox Road) or beginning to operate (Target South) the study
intersections under traffic signal control is warranted. It should be noted that the Lexington Avenue
/ Target South intersection warrant analysis does not include Lexington Station or Enterprise /
Big O Tires / Arby’s driveway volumes, which if included would only further emphasize the need
for improved traffic control at the Target South intersection.
4.2 Identification of Preliminary Intersection Alternatives
Up to five alternatives were identified for analysis at each of the primary study intersections in
addition baseline improvements (Alternative 0) throughout the Lexington Avenue corridor. The
baseline improvements should be considered the minimal level of appropriate corridor
improvement and will provide a means of comparison for additional geometric and traffic signal
improvements proposed under other alternatives. The preliminary alternatives at each primary
study intersection are as follows:
Lexington Avenue & Red Fox Road
x Alternative 0 (Baseline Improvements)
o NB/SB protective only left-turn phasing during p.m. peak hour
o EB/WB protective/permissive flashing yellow arrow (FYA) left-turn phasing
o Signal timing revisions:
WB right-turn overlap with the SB left-turn phase
o Add a dedicated EB right-turn lane
x Alternative 1
o Add a dedicated SB right-turn lane
x Alternative 2
o Add dual SB left-turn lanes
o Extend Red Fox Road EB right-turn trap to second Target driveway to minimize the
potential for merging conflicts
x Alternatives 3/4/5
o No additional improvements
Traffic Study
Lexington Avenue Reconstruction
Alliant No. 118-0186.0 30
April 18, 2019
Lexington Avenue & Target South
x Alternative 0 (Baseline Improvements)
o Install a new traffic signal at the Target South driveway
o Relocate Lexington Station access to align with new Target South signal
o NB/SB protective/permissive FYA left-turn phasing
o EB/WB permissive left-turn phasing
o Reconfigure EB/WB to dedicated left-turn lanes and shared through/right-turn lanes
x Alternative 1
o Add a dedicated NB right-turn lane
x Alternatives 2/3
o No additional improvements
x Alternative 4
o Modify Enterprise / Big O Tires / Arby’s driveway to RIRO access
x Alternative 5
o Relocate Enterprise / Big O Tires / Arby’s access to align with new Target South signal
o Add a dedicated SB right-turn lane
Lexington Avenue & Grey Fox Road
x Alternative 0 (Baseline Improvements)
o NB/SB protective/permissive FYA left-turn phasing
o EB/WB protective/permissive FYA left-turn phasing
o Reconfigure EB/WB to dedicated left-turn lanes and shared through/right-turn lanes
x Alternative 1
o Add a dedicated SB right-turn lane
x Alternatives 2/3
o No additional improvements
x Alternative 4
o Modify Shannon Square driveway to RIRO access
x Alternative 5
o Remove Shannon Square access
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Lexington Avenue Reconstruction
Alliant No. 118-0186.0 31
April 18, 2019
Additional Improvements
x Alternative 0 – Corridor Improvements (Baseline Improvements)
o Replace traffic signal infrastructure as needed throughout the Lexington Avenue
corridor from the I-694 WB Ramp Terminal (north end) intersection through CR E
(south end)
o Update signal timing throughout the Lexington Avenue corridor from CR F (north end)
through CR E (south end)
Provide FYA left-turn operations
Provide a leading pedestrian interval (LPI) upon actuation to improve pedestrian
visibility/comfort at all signalized intersections
o Replace existing continuous TWLTL with a raised median throughout the
Lexington Avenue corridor from Red Fox Road (north end) to CR E (south end)
Provide pocket left-turn lanes at all signalized intersections
x Alternatives 1/2
o No additional improvements
x Alternative 3 – County Road E Intersection Improvements
o Modify the WB approach median to offset the left-turn lane further south to allow the
EB/WB left-turns to operate simultaneously (eliminate split EB/WB phasing)
Would require a new 55-foot mast arm in addition to a 5-foot mast arm extender
for the WB traffic signal indications (NW quadrant signal pole)
o EB/WB protective/permissive FYA left-turn phasing
x Alternative 4 – I-694 EB Ramp Intersection Improvements
o Extend NB right-turn lane to minimize the potential for through queues blocking
o Modify Exxon gas station access to right-out only
x Alternative 5
o No additional improvements
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Lexington Avenue Reconstruction
Alliant No. 118-0186.0 32
April 18, 2019
County Road E Improvements
Beyond the CR E intersection improvements detailed above, several others were also considered:
x County Road E Intersection
o Reconfigure SB approach to consist of separate left-turn / through / right-turn lanes
This improvement would prevent right-turning vehicles from being blocked by
queued through vehicles in a shared through/right-turn lane that would otherwise
prevent a right-turn on red maneuver. However, the flexibility offered by the shared
through/right-turn lane minimizes potential for lengthy southbound queues during
peak hours.
o Extend SB left-turn lane beyond railroad crossing
This improvement would provide left-turning vehicles more storage and avoid
through vehicle queues from blocking the left-turn lane. However, the minimal
operational improvement is offset by the safety risk of having another vehicle lane
crossing the railroad tracks (located approximately 250 feet north of CR E).
Recommend lagging the SB left-turn movement to allow left-turning vehicles
blocked by through vehicle queues to enter the left-turn lane prior to receiving a
protected green arrow.
4.3 Preliminary Alternatives Traffic Operations Analysis
A traffic operations analysis was conducted to evaluate the operational performance of the various
alternatives under forecast year 2040 traffic volumes. Since the p.m. peak hour exhibited the
poorest traffic operations under existing conditions, the p.m. peak hour was chosen for the
operations analysis of the various preliminary intersection alternatives.
The purpose of this preliminary analysis is to compare the performance of each alternative to aid
in the selection of a preferred alternative to be evaluated in greater detail. In addition, the traffic
operations analysis provides context to the need for intersection improvements based on
intersection capacity. The key measures of effectiveness evaluated include overall intersection
delay/LOS and approach delay/LOS. Table 9 provides a summary of the traffic operations analysis
under forecast year 2040 p.m. peak hour traffic volumes.
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Alliant No. 118-0186.0 33
April 18, 2019
Table 9. Operations Analysis Summary – Preliminary Alternatives (2040 PM Peak Hour)
Alternatives 0, 1, & 2:
Alternatives 3, 4, & 5:
Results of the traffic operations analysis indicate that the Lexington Avenue corridor intersections
are expected to operate at overall LOS D or better under forecast year 2040 traffic volumes and
the various preliminary alternatives. Modeling indicates that the side-street approaches at the
Lexington Avenue / Enterprise-Big O Tires-Arby’s and Lexington Avenue / Shannon Square
intersections are expected to endure long delays and queues under alternatives 0, 1, 2, and 3. This
is primarily due to the difficulty of finding acceptable gaps to make side-street left-turn maneuvers
under peak hour volumes. It should be noted that unsignalized side-street right-turn maneuvers
would typically be expected to be made with minimal delay, except when blocked by queued
left-turning vehicles. Therefore, RIRO access may be acceptable at unsignalized intersections.
Lexington Avenue & I-694 WB Ramps C / E 30.3 / 60.9 C / D 26.2 / 45.4 C / D 28.7 / 53.1
Lexington Avenue & I-694 EB Ramps C / E 24.9 / 67.2 C / D 21.1 / 50.6 C / D 21.2 / 41.3
Lexington Avenue & Red Fox Road C / D 34.7 / 47.9 C / D 34.6 / 52.7 C / D 28.5 / 42.4
Lexington Avenue & Lexington Station
Lexington Avenue & Target South
Lexington Avenue & Enterprise/Big O Tires/Arby's A / C 1.8 / 20.1 A / C 1.5 / 20.8 A / C 1.5 / 20.5
Lexington Avenue & Grey Fox Road B / D 17.0 / 41.1 B / D 15.5 / 42.7 B / D 16.5 / 41.3
Lexington Avenue & Shannon Square A / D 6.9 / 28.3 A / D 6.8 / 32.1 A / E 8.0 / 47.5
Lexington Avenue & CR E D / E 48.8 / 74.5 D / E 48.8 / 74.5 D / E 48.8 / 74.5
1: Lexington Avenue & Lexington Station consolidated with Lexington & Target South for Alternatives 0,1,2,3,4,&5
A /D 7.5 /29.58.6 /29.2 A /D 7.3 /29.6
Overall Intersection LOS / Worst Approach LOS
Overall Intersection Delay / Worst Approach Delay
ALT 0 ALT 1 ALT 2
LOS Delay (s)LOS Delay (s)LOS Delay (s)
A /D
Intersection
Lexington Avenue & I-694 WB Ramps C / D 28.2 / 46.0 C / E 30.2 / 58.8 C / D 25.0 / 45.4
Lexington Avenue & I-694 EB Ramps C / D 20.9 / 41.9 C / D 21.6 / 44.1 C / D 21.3 / 45.1
Lexington Avenue & Red Fox Road C / D 28.8 / 47.9 C / D 26.9 / 41.4 C / D 27.8 / 41.8
Lexington Avenue & Lexington Station
Lexington Avenue & Target South
Lexington Avenue & Enterprise/Big O Tires/Arby's A / D 2.1 / 33.9 A / A 1.5 / 9.6
Lexington Avenue & Grey Fox Road B / D 16.6 / 41.2 C / D 21.0 / 41.8
Lexington Avenue & Shannon Square A / F 8.5 / 52.4 A / C 4.5 / 15.6
Lexington Avenue & CR E D / E 42.8 / 56.0 D / E 42.8 / 57.9 D / E 42.2 / 63.4
3: Lexington Avenue & Shannon Square consolidated with Lexington & Grey Fox Road for Alternative 5
2: Lexington Avenue & Enterprise/Big O Tires/Arby's consolidated with Lexington & Target South for Alternative 5
/D
Intersection ALT 3 ALT 4 ALT 5
LOS Delay (s)LOS Delay (s)LOS Delay (s)
B /D 15.6 /40.6
Overall Intersection LOS / Worst Approach LOS
Overall Intersection Delay / Worst Approach Delay
7.8 /30.6
A /D 6.7 /30.0
A /D 8.3 /32.5 A
Traffic Study
Lexington Avenue Reconstruction
Alliant No. 118-0186.0 34
April 18, 2019
Key conclusions of the traffic operations analysis include the following:
x Alternative 0: Updated signal timing and coordination reduced overall delay and queuing
at all intersections, while the Target South signal, with the reconfigured Lexington Station
driveway tying into the signal from the west, performed at overall LOS A.
x Alternative 1: Additional right-turn lanes at Red Fox Road, Target South, and
Grey Fox Road slightly improved delay with the added benefit of safer operations
(potential rear-end crash mitigation).
x Alternative 2: Dual SB left-turn lanes at Red Fox Road improved overall delay by roughly
six seconds per vehicle, as more green time could be provided for other movements. In
addition, southbound left-turn 95th percentile queuing is expected to be significantly
improved compared to Alternative 0, especially during the p.m. peak hour (No Build – 480
feet, Alternative 0 – 425 feet, Alternative 2 – 247 feet) allowing vehicles to stack within
the provided turn lane bays.
x Alternative 3: Modification of the WB approach at CR E improved overall delay during
the p.m. peak hour, eliminated split phasing, and allowed for off-peak FYA operations.
x Alternative 4: Reconfiguring both the Enterprise/Big O Tires/Arby’s and Shannon Square
driveways to RIRO operation eliminated left-turn conflicts and improved side-street delay
without hurting the overall performance of the adjacent signalized intersections.
x Alternative 5: Removing access to the Enterprise/Big O Tires/Arby’s and Shannon Square
driveways provided minimal improvements to side-street delay over Alternative 4.
However, access removal allowed for better signal coordination and progression
throughout the corridor.
4.4 Preliminary Alternatives Comparison Matrix
A preliminary alternatives comparison matrix summarizing the key decision factors with respect
to project goals is provided in Table 10. The key decision factors include:
x Pros and Cons – Qualitative assessment of key advantages and disadvantages of the
preliminary intersection alternatives
x Operations Evaluation – Documentation of anticipated future traffic operations
x Design Considerations – Qualitative assessment of design issues, considerations, property
and right of way impacts
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ZŽĂĚ͕ĂEƌŝŐŚƚͲƚƵƌŶůĂŶĞĂƚdĂƌŐĞƚ^ŽƵƚŚ͕
ĂŶĚĂ^ƌŝŐŚƚͲƚƵƌŶůĂŶĞĂƚ'ƌĞLJ&ŽdžZŽĂĚ͘
WƌŽƐ͗
ϭ͘/ŵƉƌŽǀĞƐƚƌĂĨĨŝĐƐĂĨĞƚLJĂŶĚŽƉĞƌĂƚŝŽŶƐďLJƉƌŽǀŝĚŝŶŐƌŝŐŚƚͲƚƵƌŶŵŽǀĞŵĞŶƚƐǁŝƚŚĂĚĞĚŝĐĂƚĞĚůĂŶĞ
ŽŶƐ͗
ϭ͘ŽĞƐŶŽƚŝŵƉƌŽǀĞůĞĨƚͲƚƵƌŶƐĂĨĞƚLJĂƚƐƚŽƉͲĐŽŶƚƌŽůůĞĚŝŶƚĞƌƐĞĐƚŝŽŶƐ
KǀĞƌĂůů/ŶƚĞƌƐĞĐƚŝŽŶ>K^ͬĞůĂLJ;ϮϬϰϬWDͿ͗
>ĞdžŝŶŐƚŽŶͬZĞĚ&Ždž͗>K^ͬϯϰ͘ϲ
>ĞdžŝŶŐƚŽŶͬdĂƌŐĞƚ^ŽƵƚŚ͗>K^ͬϳ͘ϱ
>ĞdžŝŶŐƚŽŶͬ'ƌĞLJ&Ždž͗>K^ͬϭϱ͘ϱ
KƉĞƌĂƚŝŽŶƐ ǀĂůƵĂƚŝŽŶ,ŝŐŚůŝŐŚƚ͗
^ůŝŐŚƚůLJŝŵƉƌŽǀĞƐďŽƚŚƚŚƌŽƵŐŚĂŶĚƌŝŐŚƚͲƚƵƌŶ
ĚĞůĂLJͬƋƵĞƵĞŝŶŐĂƚZĞĚ&ŽdžZŽĂĚ͕dĂƌŐĞƚ^ŽƵƚŚ͕ĂŶĚ'ƌĞLJ
&ŽdžZŽĂĚŝŶƚĞƌƐĞĐƚŝŽŶƐ
ͲZĞƋƵŝƌĞƐĂĚĚŝƚŝŽŶĂůǁŝĚƚŚĂƚZĞĚ&ŽdžZŽĂĚ͕dĂƌŐĞƚ^ŽƵƚŚ͕ĂŶĚ'ƌĞLJ&ŽdžZŽĂĚŝŶƚĞƌƐĞĐƚŝŽŶƐƚŽĂĐĐŽŵŵŽĚĂƚĞ
ĂĚĚĞĚƌŝŐŚƚͲƚƵƌŶůĂŶĞƐ͘
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ĞƐĐƌŝƉƚŝŽŶ WƌŽƐĂŶĚŽŶƐ KƉĞƌĂƚŝŽŶƐ ǀĂůƵĂƚŝŽŶ ĞƐŝŐŶŽŶƐŝĚĞƌĂƚŝŽŶ
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ŝŶĂĚĚŝƚŝŽŶƚŽĚƵĂů^ůĞĨƚͲƚƵƌŶůĂŶĞƐĂƚZĞĚ
&ŽdžZŽĂĚ͘
WƌŽƐ͗
ϭ͘ĚĚƌĞƐƐĞƐƚŚĞ^ZĞĚ&ŽdžZŽĂĚƋƵĞƵŝŶŐŝƐƐƵĞďLJƉƌŽǀŝĚŝŶŐĂĚĚŝƚŝŽŶĂůůĞĨƚͲƚƵƌŶĐĂƉĂĐŝƚLJ͕ŵŝŶŝŵŝnjŝŶŐƚŚĞƉŽƚĞŶƚŝĂůĨŽƌ^ŵŽǀĞŵĞŶƚƋƵĞƵĞƐƚŽ
ĞdžƚĞŶĚŝŶƚŽƚŚĞ>ĞdžŝŶŐƚŽŶǀĞŶƵĞͬ/Ͳϲϵϰ ZĂŵƉƐŝŶƚĞƌƐĞĐƚŝŽŶ
ŽŶƐ͗
ϭ͘ŽƐƚŝŶĐƌĞĂƐĞǀŝĂƐŝŐŶŝĨŝĐĂŶƚƌĞĐŽŶƐƚƌƵĐƚŝŽŶŽĨƚŚĞ^ĂƉƉƌŽĂĐŚ͕ĂŶĚƉŽƚĞŶƚŝĂůƌĞĂůŝŐŶŵĞŶƚŽĨƚŚĞEĂƉƉƌŽĂĐŚĂƐǁĞůů
Ϯ͘ĚĚŝƚŝŽŶĂůĐŽƐƚƚŽŝƚLJŽĨ^ŚŽƌĞǀŝĞǁƚŽĞdžƚĞŶĚ ƌŝŐŚƚͲƚƵƌŶƚƌĂƉƚŽƐĞĐŽŶĚdĂƌŐĞƚĚƌŝǀĞǁĂLJŽŶZĞĚ&ŽdžZŽĂĚƚŽŵŝŶŝŵŝnjĞƉŽƚĞŶƚŝĂůŵĞƌŐŝŶŐ
ĐŽŶĨůŝĐƚƐ͘
KǀĞƌĂůů/ŶƚĞƌƐĞĐƚŝŽŶ>K^ͬĞůĂLJ;ϮϬϰϬWDͿ͗
>ĞdžŝŶŐƚŽŶͬZĞĚ&Ždž͗>K^ͬϮϴ͘ϱ
KƉĞƌĂƚŝŽŶƐ ǀĂůƵĂƚŝŽŶ,ŝŐŚůŝŐŚƚ͗
/ŵƉƌŽǀĞƐ^ůĞĨƚͲƚƵƌŶƋƵĞƵĞŝŶŐ͕ǁŚŝůĞƐůŝŐŚƚůLJŝŵƉƌŽǀŝŶŐ
ŽƚŚĞƌŵŽǀĞŵĞŶƚƐĚƵĞƚŽŝŶĐƌĞĂƐĞƐŝŶĂůůŽƚƚĞĚŐƌĞĞŶƚŝŵĞ
ͲZĞƋƵŝƌĞƐĂĚĚŝƚŝŽŶĂůǁŝĚƚŚĂƚZĞĚ&ŽdžZŽĂĚŝŶƚĞƌƐĞĐƚŝŽŶƚŽĂĐĐŽŵŵŽĚĂƚĞĚĚƵĂů^ůĞĨƚͲƚƵƌŶůĂŶĞƐ͘
ͲDĂLJƌĞƋƵŝƌĞĂĚĚŝƚŝŽŶĂůĐŽŶƐƚƌƵĐƚŝŽŶŽŶ ZĞĚ&ŽdžZŽĂĚ
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ĞƐĐƌŝƉƚŝŽŶ WƌŽƐĂŶĚŽŶƐ KƉĞƌĂƚŝŽŶƐ ǀĂůƵĂƚŝŽŶ ĞƐŝŐŶŽŶƐŝĚĞƌĂƚŝŽŶ
/ŶĐůƵĚĞƐĂůůůƚĞƌŶĂƚŝǀĞƐϬͬϭͬϮ
ŝŵƉƌŽǀĞŵĞŶƚƐŝŶĂĚĚŝƚŝŽŶƚŽƚŚĞ
ŵŽĚŝĨŝĐĂƚŝŽŶŽĨƚŚĞtĂƉƉƌŽĂĐŚĂƚ
ŽƵŶƚLJZŽĂĚ ͕ĂůůŽǁŝŶŐĐŽŶĐƵƌƌĞŶƚ
ͬtůĞĨƚͲƚƵƌŶŵŽǀĞŵĞŶƚƐĂŶĚ
ĞůŝŵŝŶĂƚŝŽŶŽĨƐƉůŝƚƉŚĂƐŝŶŐ͘
WƌŽƐ͗
ϭ͘ ůŝŵŝŶĂƚĞƐŝŶĞĨĨŝĐŝĞŶƚ ͬtƐƉůŝƚƉŚĂƐŝŶŐďLJĂůůŽǁŝŶŐĐŽŶĐƵƌƌĞŶƚůĞĨƚͲƚƵƌŶŵĂŶĞƵǀĞƌƐ
ŽŶƐ͗
ϭ͘DŽĚĞƌĂƚĞĐŽƐƚǀŝĂŵĞĚŝĂŶƌĞĐŽŶƐƚƌƵĐƚŝŽŶŽŶƚŚĞtĂƉƉƌŽĂĐŚ
Ϯ͘ZĞƋƵŝƌĞƐŶĞǁϱϱΖŵĂƐƚĂƌŵŝŶĂĚĚŝƚŝŽŶƚŽĂϱΖĞdžƚĞŶĚĞƌĨŽƌƚŚĞtƚƌĂĨĨŝĐƐŝŐŶĂůŝŶĚŝĐĂƚŝŽŶƐ;EtƋƵĂĚƌĂŶƚƐŝŐŶĂůƉŽůĞͿ
KǀĞƌĂůů/ŶƚĞƌƐĞĐƚŝŽŶ>K^ͬĞůĂLJ;ϮϬϰϬWDͿ͗
>ĞdžŝŶŐƚŽŶͬZ ͗>K^ͬϰϮ͘ϴ
KƉĞƌĂƚŝŽŶƐ ǀĂůƵĂƚŝŽŶ,ŝŐŚůŝŐŚƚ͗
/ŵƉƌŽǀĞƐĚĞůĂLJĨŽƌĂůůĂƉƉƌŽĂĐŚĞƐĚƵƌŝŶŐƉ͘ŵ͘ƉĞĂŬŚŽƵƌ͕
ǁŝƚŚƉŽƚĞŶƚŝĂůĨŽƌĨƵƌƚŚĞƌŵŝŶŝŵŝnjĞĚĚĞůĂLJĚƵƌŝŶŐŽĨĨͲƉĞĂŬ
ƉĞƌŝŽĚƐ
ͲZĞƋƵŝƌĞƐŵŽĚĞƌĂƚĞŵĞĚŝĂŶƌĞĐŽŶƐƚƌƵĐƚŝŽŶŽŶƚŚĞtĂƉƉƌŽĂĐŚ
ͲZĞƋƵŝƌĞƐƐƚƌŝƉŝŶŐĂŶĚƐŝŐŶŝŶŐŵŽĚŝĨŝĐĂƚŝŽŶƐ
ͲZĞƋƵŝƌĞƐŵŽĚŝĨŝĐĂƚŝŽŶƐƚŽEtƋƵĂĚƌĂŶƚƐŝŐŶĂůƉŽůĞ
Ͳ^ĞƉĂƌĂƚĞůĞĨƚͲƚƵƌŶͬƚŚƌŽƵŐŚͬƌŝŐŚƚͲƚƵƌŶůĂŶĞƐǁĞƌĞĐŽŶƐŝĚĞƌĞĚ͕ďƵƚƚŚĞĨůĞdžŝďŝůŝƚLJŽĨĨĞƌĞĚďLJƚŚĞĞdžŝƐƚŝŶŐƐŚĂƌĞĚ
ƚŚƌŽƵŐŚͬƌŝŐŚƚͲƚƵƌŶůĂŶĞŵŝŶŝŵŝnjĞƐƉŽƚĞŶƚŝĂůĨŽƌůĞŶŐƚŚLJƐŽƵƚŚďŽƵŶĚƋƵĞƵĞƐĚƵƌŝŶŐƉĞĂŬŚŽƵƌƐ͘
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ĞƐĐƌŝƉƚŝŽŶ WƌŽƐĂŶĚŽŶƐ KƉĞƌĂƚŝŽŶƐ ǀĂůƵĂƚŝŽŶ ĞƐŝŐŶŽŶƐŝĚĞƌĂƚŝŽŶ
/ŶĐůƵĚĞƐĂůůůƚĞƌŶĂƚŝǀĞƐϬͬϭͬϮͬϯ
ŝŵƉƌŽǀĞŵĞŶƚƐŝŶĂĚĚŝƚŝŽŶƚŽƌĞĐŽŶĨŝŐƵƌŝŶŐ
ďŽƚŚƚŚĞ ŶƚĞƌƉƌŝƐĞͬŝŐKdŝƌĞƐͬƌďLJ͛ƐĂŶĚ
^ŚĂŶŶŽŶ^ƋƵĂƌĞĚƌŝǀĞǁĂLJƐƚŽ^Z/ZK
ŽƉĞƌĂƚŝŽŶ͕ĂŶĚƚŚĞĞdžƚĞŶƐŝŽŶŽĨƚŚĞE
ƌŝŐŚƚͲƚƵƌŶůĂŶĞĂƚƚŚĞ/Ͳϲϵϰ ZĂŵƉ
ŝŶƚĞƌƐĞĐƚŝŽŶ͘
WƌŽƐ͗
ϭ͘/ŵƉƌŽǀĞƐƚƌĂĨĨŝĐƐĂĨĞƚLJďLJĞůŝŵŝŶĂƚŝŶŐƵŶƐŝŐŶĂůŝnjĞĚůĞĨƚͲƚƵƌŶŵŽǀĞŵĞŶƚƐĨƌŽŵƐŝĚĞͲƐƚƌĞĞƚƐ
Ϯ͘DŝŶŝŵŝnjĞƐƉŽƚĞŶƚŝĂůĨŽƌEƚŚƌŽƵŐŚŵŽǀĞŵĞŶƚƋƵĞƵĞƐƚŽďůŽĐŬĂĐĐĞƐƐƚŽƚŚĞEƌŝŐŚƚͲƚƵƌŶůĂŶĞ
ŽŶƐ͗
ϭ͘^ůŝŐŚƚŝŶĐƌĞĂƐĞŝŶĚĞůĂLJĨŽƌƐŝĚĞͲƐƚƌĞĞƚŵŽǀĞŵĞŶƚƐĂƚƐŝŐŶĂůŝnjĞĚŝŶƚĞƌƐĞĐƚŝŽŶƐ
Ϯ͘WŽƚĞŶƚŝĂůƚŽŝŶƚƌŽĚƵĐĞ^ƚŽEhͲƚƵƌŶŵĂŶĞƵǀĞƌƐĂƚƚŚĞZ ŝŶƚĞƌƐĞĐƚŝŽŶ
KǀĞƌĂůů/ŶƚĞƌƐĞĐƚŝŽŶ>K^ͬĞůĂLJ;ϮϬϰϬWDͿ͗
>ĞdžŝŶŐƚŽŶͬdĂƌŐĞƚ^ŽƵƚŚ͗>K^ͬϳ͘ϴ
>ĞdžŝŶŐƚŽŶͬ'ƌĞLJ&Ždž͗>K^ͬϮϭ͘Ϭ
KƉĞƌĂƚŝŽŶƐ ǀĂůƵĂƚŝŽŶ,ŝŐŚůŝŐŚƚ͗
^ůŝŐŚƚŝŶĐƌĞĂƐĞŝŶĚĞůĂLJĨŽƌƐŝĚĞͲƐƚƌĞĞƚŵŽǀĞŵĞŶƚƐĂƚ
ƐŝŐŶĂůŝnjĞĚŝŶƚĞƌƐĞĐƚŝŽŶƐ͕ƚŚŽƵŐŚŝŵƉƌŽǀĞĚƐĂĨĞƚLJĂƚ
ƵŶƐŝŐŶĂůŝnjĞĚŝŶƚĞƌƐĞĐƚŝŽŶƐ
ͲZĂŝƐĞĚŵĞĚŝĂŶƚŚƌŽƵŐŚŽƵƚƚŚĞ>ĞdžŝŶŐƚŽŶǀĞŶƵĞĐŽƌƌŝĚŽƌǁŽƵůĚƉƌĞǀĞŶƚŵŽƚŽƌŝƐƚƐĨƌŽŵŵĂŬŝŶŐůĞĨƚͲƚƵƌŶƐĨƌŽŵ
ƚŚĞƐŝĚĞͲƐƚƌĞĞƚƐĂƚƵŶƐŝŐŶĂůŝnjĞĚŝŶƚĞƌƐĞĐƚŝŽŶƐ
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ĞƐĐƌŝƉƚŝŽŶ WƌŽƐĂŶĚŽŶƐ KƉĞƌĂƚŝŽŶƐ ǀĂůƵĂƚŝŽŶ ĞƐŝŐŶŽŶƐŝĚĞƌĂƚŝŽŶ
/ŶĐůƵĚĞƐĂůůůƚĞƌŶĂƚŝǀĞƐϬͬϭͬϮͬϯͬϰ
ŝŵƉƌŽǀĞŵĞŶƚƐŝŶĂĚĚŝƚŝŽŶƚŽƌĞŵŽǀŝŶŐ
ĂĐĐĞƐƐƚŽďŽƚŚƚŚĞ ŶƚĞƌƉƌŝƐĞͬŝŐK
dŝƌĞƐͬƌďLJ͛ƐĂŶĚ^ŚĂŶŶŽŶ^ƋƵĂƌĞ
ĚƌŝǀĞǁĂLJƐ͕ĂƐǁĞůůĂƐƚŚĞĂĚĚŝƚŝŽŶŽĨĂ^
ƌŝŐŚƚͲƚƵƌŶůĂŶĞĂƚdĂƌŐĞƚ^ŽƵƚŚ͘
WƌŽƐ͗
ϭ͘&ƵƌƚŚĞƌŝŵƉƌŽǀĞƐƚƌĂĨĨŝĐƐĂĨĞƚLJďLJĞůŝŵŝŶĂƚŝŶŐĚƌŝǀĞǁĂLJƐ;ƉŽƚĞŶƚŝĂůĐŽŶĨůŝĐƚƉŽŝŶƚƐͿĂůŽŶŐ>ĞdžŝŶŐƚŽŶǀĞŶƵĞ
Ϯ͘ůůŽǁƐĨŽƌŝŵƉƌŽǀĞĚ>ĞdžŝŶŐƚŽŶǀĞŶƵĞĐŽƌƌŝĚŽƌƚŚƌŽƵŐŚƉƵƚďLJŽƉƚŝŵŝnjŝŶŐƐŝŐŶĂůƚŝŵŝŶŐĨŽƌEͬ^ŵŽǀĞŵĞŶƚƐ
ŽŶƐ͗
ϭ͘^ůŝŐŚƚŝŶĐƌĞĂƐĞŝŶĚĞůĂLJĨŽƌƐŝĚĞͲƐƚƌĞĞƚŵŽǀĞŵĞŶƚƐĂƚƐŝŐŶĂůŝnjĞĚŝŶƚĞƌƐĞĐƚŝŽŶƐ
KǀĞƌĂůů/ŶƚĞƌƐĞĐƚŝŽŶ>K^ͬĞůĂLJ;ϮϬϰϬWDͿ͗
>ĞdžŝŶŐƚŽŶͬdĂƌŐĞƚ^ŽƵƚŚ͗>K^ͬϲ͘ϳ
>ĞdžŝŶŐƚŽŶͬ'ƌĞLJ&Ždž͗>K^ͬϭϱ͘ϲ
KƉĞƌĂƚŝŽŶƐ ǀĂůƵĂƚŝŽŶ,ŝŐŚůŝŐŚƚ͗
^ůŝŐŚƚŝŶĐƌĞĂƐĞŝŶĚĞůĂLJĨŽƌƐŝĚĞͲƐƚƌĞĞƚŵŽǀĞŵĞŶƚƐĂƚ
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Traffic Study
Lexington Avenue Reconstruction
Alliant No. 118-0186.0 36
April 18, 2019
4.5 Selection of Preferred Alternative
Based on the preliminary alternatives analysis, geometric considerations evaluated, preliminary
comparison matrix, and discussion with Ramsey County, the City of Arden Hills, and the
City of Shoreview, Alternative 4 was selected for detailed evaluation with the inclusion of a
southbound right-turn lane at Grey Fox Road (listed under Alternative 5).
4.6 Preferred Alternative Analysis
The goal of the preferred alternative analysis is to evaluate in greater detail the selected
improvements and to present the key decision-making factors that aid in developing the study
recommendations. Key elements of the preferred alternative analysis include:
x Operational analysis of the forecast year 2040 a.m., midday, and p.m. peak hours
x Document key decision-making factors
4.6.1 Preferred Alternative Traffic Operations Analysis
In addition to the year 2040 p.m. peak hour already analyzed under the preliminary alternatives
traffic operations analysis, the year 2040 a.m. and midday peak hours were analyzed using
Synchro/SimTraffic software. Results of the preferred alternative traffic operations analysis shown
in Table 11 indicate that each study intersection is expected to operate at LOS C or better during
the year 2040 peak hours, except the Lexington Avenue / CR E intersection which operates at
LOS D during the p.m. peak hour. Detailed operations and queuing analysis results are presented
in Appendix A.
Table 11. Operations Analysis Summary – Preferred Alternative (Forecast Year 2040)
Lexington Avenue & Red Fox Road B / C 11.7 / 28.8 C / D 25.2 / 36.3 C / D 26.9 / 44.5
Lexington Avenue & Lexington Station
Lexington Avenue & Target South
Lexington Avenue & Enterprise/Big O Tires/Arby's A / B 0.6 / 10.1 A / A 1.3 / 9.6 A / B 1.3 / 11.4
Lexington Avenue & Grey Fox Road A / C 6.8 / 29.3 B / D 16.7 / 38.8 C / D 20.0 / 43.4
Lexington Avenue & Shannon Square A / A 2.0 / 6.2 A / B 3.6 / 10.6 A / C 4.9 / 17.1
Lexington Avenue & CR E C / C 22.9 / 35.0 C / D 27.5 / 44.1 D / E 42.7 / 62.2
Overall Intersection LOS / Worst Approach LOS
Overall Intersection Delay / Worst Approach Delay
A /D 8.2 /30.111.5 /34.0A/D 3.4 /28.8 B /D
Intersection AM Peak Hour MID Peak Hour PM Peak Hour
LOS Delay (s)LOS Delay (s)LOS Delay (s)
Traffic Study
Lexington Avenue Reconstruction
Alliant No. 118-0186.0 37
April 18, 2019
Key delay and queuing observations include the following:
Lexington Avenue & Red Fox Road
Results of the preferred alternative traffic operations analysis indicate that the
Lexington Avenue / Red Fox Road intersection is expected to operate at overall LOS C or better
under the forecast year 2040 peak hour traffic volumes. In addition, southbound queuing is
expected to be significantly improved with the addition of dual southbound left-turn lanes.
Furthermore, westbound queuing is expected to be improved with the addition of a westbound
right-turn overlap with the southbound left-turn signal phase.
Lexington Avenue & Target South
Results of the preferred alternative traffic operations analysis indicate that the
Lexington Avenue / Target South intersection is expected to operate at overall LOS B or better
under the forecast year 2040 peak hour traffic volumes. However, eastbound queuing should be
considered if/when Lexington Station and Enterprise/Big O Tires/Arby’s driveways are
consolidated at the Target South intersection.
Lexington Avenue & Grey Fox Road
Results of the preferred alternative traffic operations analysis indicate that the
Lexington Avenue / Grey Fox Road intersection is expected to operate at overall LOS C or better
under the forecast year 2040 peak hour traffic volumes. It should be noted that side-street
operations are somewhat dependent on the driveway configuration at Shannon Square, with RIRO
or full closure resulting in slight increases in side-street delay at Grey Fox Road.
Lexington Avenue & County Road E
Results of the preferred alternative traffic operations analysis indicate that the
Lexington Avenue / CR E intersection is expected to operate at overall LOS D or better under the
forecast year 2040 peak hour traffic volumes. With the reconfiguration of the westbound approach
to allow concurrent EB/WB left-turn movements and removal of split signal phasing, overall delay
and queuing are expected to be improved.
Traffic Study
Lexington Avenue Reconstruction
Alliant No. 118-0186.0 38
April 18, 2019
4.6.2 Key Decision Factors
Operations were improved across all peak hours. Key decision factors for each intersection are:
Lexington Avenue & Red Fox Road
At the Lexington Avenue / Red Fox Road intersection where the southbound approach was the
primary concern (southbound left-turns in particular), expanding the intersection to accommodate
dual southbound left-turn lanes was a key factor in managing queues. Additional operational
benefits are achieved through the separation of left-turn/through/right-turn movements into
dedicated lanes, while providing permissive FYA left-turn operations for all approaches during
off-peak hours.
An additional improvement recommended in conjunction with the dual SB left-turn lanes involves
extending the eastbound Red Fox Road right-turn lane trap approximately 265 feet east to the
second Target driveway, thus minimizing potential merging conflicts. However, it should be noted
that this recommended improvement is not expected to be implemented as part of the
Lexington Avenue reconstruction. Therefore, operational and safety performance along eastbound
Red Fox Road should continue to be monitored, and the recommended lane extension made in the
future if performance is determined to be inadequate.
Lexington Avenue & Target South
At the Lexington Avenue / Target South intersection where side-street operations were the primary
concern, the installation of a new traffic signal facilitated operational and safety improvements.
Furthermore, consolidating the Lexington Station and Enterprise/Big O Tires/Arby’s driveways to
oppose Target South would further improve safety along the Lexington Avenue corridor.
Lexington Avenue & Grey Fox Road
At the Lexington Avenue / Grey Fox Road intersection, improving side-street operations while
also improving coordination along the Lexington Avenue corridor was the key factor in restriping
and resigning the eastbound/westbound lane geometry. These operational improvements allowed
consideration of access restrictions at the Shannon Square driveway to the south.
Lexington Avenue & County Road E
At the Lexington Avenue / CR E intersection, eliminating eastbound/westbound split signal
phasing while providing protective/permissive FYA left-turn operations for the entire intersection
was a key factor in improving operations.
Traffic Study
Lexington Avenue Reconstruction
Alliant No. 118-0186.0 39
April 18, 2019
5.0 Conclusions/Recommendations
The selection of a preferred alternative for the Lexington Avenue corridor was made based upon
discussions with Ramsey County, the City of Arden Hills, and the City of Shoreview as well as
results of the analysis herein and consideration of key decision factors. For reference, a concept
layout detailing the preferred alternative and final recommended geometrics at each intersection is
included in Appendix C. The key conclusions for the recommended preferred alternative are
documented as follows:
Overall Improvements
x Replace traffic signal infrastructure as needed throughout the Lexington Avenue corridor
from the I-694 WB Ramp Terminal (north end) intersection through CR E (south end)
x Update signal timing throughout the Lexington Avenue corridor from CR F (north end)
through CR E (south end)
o Provide FYA left-turn operations
o Provide a leading pedestrian interval (LPI) upon actuation at all signalized intersections
to improve pedestrian visibility/comfort
x Replace existing continuous TWLTL with a raised median throughout the
Lexington Avenue corridor from Red Fox Road (north end) to CR E (south end)
o Provide pocket left-turn lanes at all signalized intersections
Pedestrian/Bicycle Improvements
x The existing mixed-use path along the east side of Lexington Avenue will be maintained
for the entire length of the corridor
x Sidewalk will be installed along the west side of Lexington Avenue, connecting the
existing two sidewalk segments, to provide pedestrian access starting at Red Fox Road and
extending south beyond CR E
x LPI at all signalized intersections, as previously noted
Transit Improvements
x The existing bus stops along Lexington Avenue will be maintained or relocations will be
coordinated with Metro Transit
x Under the proposed roadway layout, bus stops that were previously located in through lanes
could now be located in dedicated right-turn lanes at the following intersections:
o Lexington Avenue & Red Fox Road
o Lexington Avenue & Target South (northbound only)
If added, a southbound stop could be located in a dedicated right-turn lane
o Lexington Avenue & Grey Fox Road
Traffic Study
Lexington Avenue Reconstruction
Alliant No. 118-0186.0 40
April 18, 2019
Lexington Avenue & Red Fox Road
Proposed improvements:
x Add a dedicated EB right-turn lane
x Add a dedicated SB right-turn lane
x Add dual SB left-turn lanes
x Modify signal timing to provide WB right-turn overlap with SB left-turn movement
x Extend NB right-turn lane at I-694 EB Ramp Intersection to the Exxon gas station driveway
Key benefits include:
x Provides significant operational benefit during peak and non-peak periods
o Expected to operate at overall LOS C or better under forecast year 2040 conditions
o Southbound 95th percentile queuing is expected to be significantly improved compared
to Alternative 0, especially during the p.m. peak hour (No Build – 480 feet,
Alternative 0 – 425 feet, Preferred Alternative – 272 feet)
x Provides flexibility for protective/permissive, protected only, or permissive only operation
as determined through a FYA assessment analysis
x Protective only phasing for the dual SB left-turn lanes during peak periods is likely to
reduce crashes previously associated with poor gap selection under protective/permissive
“green ball” operation
Key design considerations include:
x Reconstruction of the southbound approach is required
x Provide four-section left-turn heads with FYA indications on all approaches
o Operate the NB/SB left-turn movements protected only all day except for overnight
periods or as deemed appropriate through a FYA assessment analysis
Future considerations include:
x Monitor operational and safety performance along EB Red Fox Road
o If performance is determined to be inadequate, consider extending the EB right-turn
lane trap approximately 265 feet east to the second Target driveway to minimize
potential merging conflicts.
Traffic Study
Lexington Avenue Reconstruction
Alliant No. 118-0186.0 41
April 18, 2019
Lexington Avenue & Target South
Proposed improvements:
x Relocate Lexington Station access to align with new Target South signal
x Add a dedicated NB right-turn lane
x Add a dedicated SB right-turn lane
x Modify Enterprise / Big O Tires / Arby’s driveway to RIRO access
Key benefits include:
x Provides significant operational benefit during peak and non-peak periods
o Expected to operate at overall LOS B or better under forecast year 2040 conditions
o Improves side-street delay and queuing
x Provides flexibility for protective/permissive, protected only, or permissive only operation
as determined through a FYA assessment analysis
Key design considerations include:
x Construction of an eastbound approach is required to connect to Lexington Station, in
addition to the installation of a new traffic signal system
x Provide four-section left-turn heads with FYA indications on all approaches
o Operate the NB/SB left-turn movements protective/permissive all day except for
overnight periods
o Operate the EB/WB left-turn movements as permissive only all day
Traffic Study
Lexington Avenue Reconstruction
Alliant No. 118-0186.0 42
April 18, 2019
Lexington Avenue & Grey Fox Road
Proposed improvements:
x Add a dedicated SB right-turn lane
x Modify Shannon Square driveway to RIRO access
x Modification of EB/WB lane geometry to provide a dedicated left-turn lane and shared
through / right-turn lane
Key benefits include:
x Provides operational benefit during peak and non-peak periods
o Expected to operate at overall LOS C or better under forecast year 2040 conditions
o Improves side-street delay and queuing
x Provides flexibility for protective/permissive, protected only, or permissive only operation
as determined through a FYA assessment analysis
Key design considerations include:
x Provide four-section left-turn heads with FYA indications on all approaches
o Operate the NB/SB left-turn movements protective/permissive all day except for
overnight periods
o Operate the EB/WB left-turn movements protective/permissive between 7 a.m. – 7 p.m.
x Potentially eliminate access to Shannon Square to further improve safety along the corridor
by removing intermediate access and conflict points between signals
Traffic Study
Lexington Avenue Reconstruction
Alliant No. 118-0186.0 43
April 18, 2019
Lexington Avenue & County Road E
Proposed improvements:
x Modify the WB approach median to offset the left-turn lane further south
Key benefits include:
x Provides operational benefit during peak and non-peak periods
o Expected to operate at overall LOS D or better under forecast year 2040 conditions
x Eliminates EB/WB split phase signal timing
x Provides flexibility for protective/permissive, protected only, or permissive only operation
as determined through a FYA assessment analysis
Key design considerations include:
x Reconstruction of the westbound approach is required in addition to restriping and
resigning east of the intersection
x Requires a new 55-foot mast arm in addition to a 5-foot mast arm extender for the
WB traffic signal indications (NW quadrant signal pole)
x Provide four-section left-turn heads with FYA indications on all approaches
o Operate the EB/WB left-turn movements as protected only all day except for overnight
periods or as deemed appropriate through a FYA assessment analysis
o Operate the NB/SB left-turn movements as protective/permissive all day except for
overnight periods
Optional Improvements
Additional improvements that are not warranted based on operational and safety analyses but may
be included as part of the overall reconstruction of the Lexington Avenue corridor include:
x Add a dedicated NB right-turn lane at Grey Fox Road
x A three-quarter access at the Shannon Square driveway is acceptable if RIRO access is not
feasible (EB left-turns prohibited)
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zĞĂƌϮϬϰϬEŽƵŝůĚͲDĞĂƐƵƌĞƐŽĨ ĨĨĞĐƚŝǀĞŶĞƐƐ^ƵŵŵĂƌLJ
/ŶƚĞƌƐĞĐƚŝŽŶ DWĞĂŬ,ŽƵƌ WDWĞĂŬ,ŽƵƌ
>K^ ĞůĂLJ;ƐͿ >K^ ĞůĂLJ;ƐͿ
D/WĞĂŬ,ŽƵƌ
>K^ ĞůĂLJ;ƐͿ
>ĞdžŝŶŐƚŽŶǀĞŶƵĞΘ/ͲϲϵϰtZĂŵƉƐ ͬ ϯϬ͘ϯ ͬ ϲϬ͘ϵ ͬ Ϯϲ͘Ϯ ͬ ϰϱ͘ϰ ͬ Ϯϴ͘ϳ ͬ ϱϯ͘ϭ
>ĞdžŝŶŐƚŽŶǀĞŶƵĞΘ/Ͳϲϵϰ ZĂŵƉƐ ͬ Ϯϰ͘ϵ ͬ ϲϳ͘Ϯ ͬ Ϯϭ͘ϭ ͬ ϱϬ͘ϲ ͬ Ϯϭ͘Ϯ ͬ ϰϭ͘ϯ
>ĞdžŝŶŐƚŽŶǀĞŶƵĞΘZĞĚ&ŽdžZŽĂĚ ͬ ϯϰ͘ϳ ͬ ϰϳ͘ϵ ͬ ϯϰ͘ϲ ͬ ϱϮ͘ϳ ͬ Ϯϴ͘ϱ ͬϰϮ͘ϰ
>ĞdžŝŶŐƚŽŶǀĞŶƵĞΘ>ĞdžŝŶŐƚŽŶ^ƚĂƚŝŽŶ
>ĞdžŝŶŐƚŽŶǀĞŶƵĞΘdĂƌŐĞƚ^ŽƵƚŚ
>ĞdžŝŶŐƚŽŶǀĞŶƵĞΘ ŶƚĞƌƉƌŝƐĞͬŝŐKdŝƌĞƐͬƌďLJΖƐ ͬ ϭ͘ϴ ͬ ϮϬ͘ϭ ͬ ϭ͘ϱ ͬ ϮϬ͘ϴ ͬ ϭ͘ϱ ͬ ϮϬ͘ϱ
>ĞdžŝŶŐƚŽŶǀĞŶƵĞΘ'ƌĞLJ&ŽdžZŽĂĚ ͬ ϭϳ͘Ϭ ͬ ϰϭ͘ϭ ͬ ϭϱ͘ϱ ͬ ϰϮ͘ϳ ͬ ϭϲ͘ϱ ͬ ϰϭ͘ϯ
>ĞdžŝŶŐƚŽŶǀĞŶƵĞΘ^ŚĂŶŶŽŶ^ƋƵĂƌĞ ͬ ϲ͘ϵ ͬ Ϯϴ͘ϯ ͬ ϲ͘ϴ ͬ ϯϮ͘ϭ ͬ ϴ͘Ϭ ͬ ϰϳ͘ϱ
>ĞdžŝŶŐƚŽŶǀĞŶƵĞΘZ ͬ ϰϴ͘ϴ ͬ ϳϰ͘ϱ ͬ ϰϴ͘ϴ ͬ ϳϰ͘ϱ ͬ ϰϴ͘ϴ ͬ ϳϰ͘ϱ
>ĞdžŝŶŐƚŽŶǀĞŶƵĞΘ/ͲϲϵϰtZĂŵƉƐ ͬ Ϯϴ͘Ϯ ͬ ϰϲ͘Ϭ ͬ ϯϬ͘Ϯ ͬ ϱϴ͘ϴ ͬ Ϯϱ͘Ϭ ͬ ϰϱ͘ϰ
>ĞdžŝŶŐƚŽŶǀĞŶƵĞΘ/Ͳϲϵϰ ZĂŵƉƐ ͬ ϮϬ͘ϵ ͬ ϰϭ͘ϵ ͬ Ϯϭ͘ϲ ͬ ϰϰ͘ϭ ͬ Ϯϭ͘ϯ ͬ ϰϱ͘ϭ
>ĞdžŝŶŐƚŽŶǀĞŶƵĞΘZĞĚ&ŽdžZŽĂĚ ͬ Ϯϴ͘ϴ ͬ ϰϳ͘ϵ ͬ Ϯϲ͘ϵ ͬ ϰϭ͘ϰ ͬ Ϯϳ͘ϴ ͬϰϭ͘ϴ
>ĞdžŝŶŐƚŽŶǀĞŶƵĞΘ>ĞdžŝŶŐƚŽŶ^ƚĂƚŝŽŶ
>ĞdžŝŶŐƚŽŶǀĞŶƵĞΘdĂƌŐĞƚ^ŽƵƚŚ
>ĞdžŝŶŐƚŽŶǀĞŶƵĞΘ ŶƚĞƌƉƌŝƐĞͬŝŐKdŝƌĞƐͬƌďLJΖƐ ͬ Ϯ͘ϭ ͬ ϯϯ͘ϵ ͬ ϭ͘ϱ ͬ ϵ͘ϲ
>ĞdžŝŶŐƚŽŶǀĞŶƵĞΘ'ƌĞLJ&ŽdžZŽĂĚ ͬ ϭϲ͘ϲ ͬ ϰϭ͘Ϯ ͬ Ϯϭ͘Ϭ ͬ ϰϭ͘ϴ
>ĞdžŝŶŐƚŽŶǀĞŶƵĞΘ^ŚĂŶŶŽŶ^ƋƵĂƌĞ ͬ & ϴ͘ϱ ͬ ϱϮ͘ϰ ͬ ϰ͘ϱ ͬ ϭϱ͘ϲ
>ĞdžŝŶŐƚŽŶǀĞŶƵĞΘZ ͬ ϰϮ͘ϴ ͬ ϱϲ͘Ϭ ͬ ϰϮ͘ϴ ͬ ϱϳ͘ϵ ͬ ϰϮ͘Ϯ ͬ ϲϯ͘ϰ
>ĞdžŝŶŐƚŽŶǀĞŶƵĞΘ/ͲϲϵϰtZĂŵƉƐ ͬ ϯϰ͘ϱ ͬ ϲϰ͘ϳ ͬ Ϯϭ͘Ϭ ͬ ϰϳ͘Ϯ ͬ Ϯϳ͘ϰ ͬ ϰϵ͘ϱ
>ĞdžŝŶŐƚŽŶǀĞŶƵĞΘ/Ͳϲϵϰ ZĂŵƉƐ ͬ Ϯϲ͘ϳ ͬ Ϯϴ͘ϳ ͬ ϭϵ͘ϰ ͬ ϯϵ͘ϰ ͬ ϮϬ͘ϯ ͬ ϯϴ͘ϯ
>ĞdžŝŶŐƚŽŶǀĞŶƵĞΘZĞĚ&ŽdžZŽĂĚ ͬ ϭϭ͘ϳ ͬ Ϯϴ͘ϴ ͬ Ϯϱ͘Ϯ ͬ ϯϲ͘ϯ ͬ Ϯϲ͘ϵ ͬϰϰ͘ϱ
>ĞdžŝŶŐƚŽŶǀĞŶƵĞΘ>ĞdžŝŶŐƚŽŶ^ƚĂƚŝŽŶ
>ĞdžŝŶŐƚŽŶǀĞŶƵĞΘdĂƌŐĞƚ^ŽƵƚŚ
>ĞdžŝŶŐƚŽŶǀĞŶƵĞΘ ŶƚĞƌƉƌŝƐĞͬŝŐKdŝƌĞƐͬƌďLJΖƐ ͬ Ϭ͘ϲ ͬ ϭϬ͘ϭ ͬ ϭ͘ϯ ͬ ϵ͘ϲ ͬ ϭ͘ϯ ͬ ϭϭ͘ϰ
>ĞdžŝŶŐƚŽŶǀĞŶƵĞΘ'ƌĞLJ&ŽdžZŽĂĚ ͬ ϲ͘ϴ ͬ Ϯϵ͘ϯ ͬ ϭϲ͘ϳ ͬ ϯϴ͘ϴ ͬ ϮϬ͘Ϭ ͬϰϯ͘ϰ
>ĞdžŝŶŐƚŽŶǀĞŶƵĞΘ^ŚĂŶŶŽŶ^ƋƵĂƌĞ ͬ Ϯ͘Ϭ ͬ ϲ͘Ϯ ͬ ϯ͘ϲ ͬ ϭϬ͘ϲ ͬ ϰ͘ϵ ͬ ϭϳ͘ϭ
>ĞdžŝŶŐƚŽŶǀĞŶƵĞΘZ ͬ ϮϮ͘ϵ ͬ ϯϱ͘Ϭ ͬ Ϯϳ͘ϱ ͬ ϰϰ͘ϭ ͬ ϰϮ͘ϳ ͬ ϲϮ͘Ϯ
KǀĞƌĂůů/ŶƚĞƌƐĞĐƚŝŽŶ>K^ͬtŽƌƐƚƉƉƌŽĂĐŚ>K^
KǀĞƌĂůů/ŶƚĞƌƐĞĐƚŝŽŶĞůĂLJͬtŽƌƐƚƉƉƌŽĂĐŚĞůĂLJ
ͬ ϴ͘Ϯ ͬ ϯϬ͘ϭϭϭ͘ϱ ͬ ϯϰ͘Ϭ ͬ ϯ͘ϰ ͬ Ϯϴ͘ϴ ͬ
zĞĂƌϮϬϰϬƵŝůĚWƌĞĨĞƌƌĞĚůƚĞƌŶĂƚŝǀĞͲDĞĂƐƵƌĞƐŽĨ ĨĨĞĐƚŝǀĞŶĞƐƐ^ƵŵŵĂƌLJ
/ŶƚĞƌƐĞĐƚŝŽŶ DWĞĂŬ,ŽƵƌ D/WĞĂŬ,ŽƵƌ WDWĞĂŬ,ŽƵƌ
>K^ ĞůĂLJ;ƐͿ >K^ ĞůĂLJ;ƐͿ >K^ ĞůĂLJ;ƐͿ
ϭϱ͘ϲ ͬ ϰϬ͘ϲ
KǀĞƌĂůů/ŶƚĞƌƐĞĐƚŝŽŶ>K^ͬtŽƌƐƚƉƉƌŽĂĐŚ>K^
KǀĞƌĂůů/ŶƚĞƌƐĞĐƚŝŽŶĞůĂLJͬtŽƌƐƚƉƉƌŽĂĐŚĞůĂLJ
ϳ͘ϴ ͬ ϯϬ͘ϲ
ͬ ϲ͘ϳ ͬ ϯϬ͘Ϭ
ͬ ϴ͘ϯ ͬ ϯϮ͘ϱ
zĞĂƌϮϬϰϬƵŝůĚůƚĞƌŶĂƚŝǀĞƐͲDĞĂƐƵƌĞƐŽĨ ĨĨĞĐƚŝǀĞŶĞƐƐ^ƵŵŵĂƌLJ
/ŶƚĞƌƐĞĐƚŝŽŶ
KǀĞƌĂůů/ŶƚĞƌƐĞĐƚŝŽŶ>K^ͬtŽƌƐƚƉƉƌŽĂĐŚ>K^
KǀĞƌĂůů/ŶƚĞƌƐĞĐƚŝŽŶĞůĂLJͬtŽƌƐƚƉƉƌŽĂĐŚĞůĂLJ
>dϬ >dϭ >dϮ
>K^ ĞůĂLJ;ƐͿ >K^ ĞůĂLJ;ƐͿ >K^ ĞůĂLJ;ƐͿ
ͬ ϴ͘ϲ ͬ Ϯϵ͘Ϯ ͬ ϳ͘ϯ ͬ Ϯϵ͘ϲ ͬ ϳ͘ϱ ͬ Ϯϵ͘ϱ
ϯ͗>ĞdžŝŶŐƚŽŶǀĞŶƵĞΘ^ŚĂŶŶŽŶ^ƋƵĂƌĞĐŽŶƐŽůŝĚĂƚĞĚǁŝƚŚ>ĞdžŝŶŐƚŽŶΘ'ƌĞLJ&ŽdžZŽĂĚĨŽƌůƚĞƌŶĂƚŝǀĞϱ
ϭ͗>ĞdžŝŶŐƚŽŶǀĞŶƵĞΘ>ĞdžŝŶŐƚŽŶ^ƚĂƚŝŽŶĐŽŶƐŽůŝĚĂƚĞĚǁŝƚŚ>ĞdžŝŶŐƚŽŶΘdĂƌŐĞƚ^ŽƵƚŚĨŽƌůƚĞƌŶĂƚŝǀĞƐϬ͕ϭ͕Ϯ͕ϯ͕ϰ͕Θϱ
Ϯ͗>ĞdžŝŶŐƚŽŶǀĞŶƵĞΘ ŶƚĞƌƉƌŝƐĞͬŝŐKdŝƌĞƐͬƌďLJΖƐĐŽŶƐŽůŝĚĂƚĞĚǁŝƚŚ>ĞdžŝŶŐƚŽŶΘdĂƌŐĞƚ^ŽƵƚŚĨŽƌůƚĞƌŶĂƚŝǀĞϱ
ͬ
zĞĂƌϮϬϰϬƵŝůĚůƚĞƌŶĂƚŝǀĞƐͲDĞĂƐƵƌĞƐŽĨ ĨĨĞĐƚŝǀĞŶĞƐƐ^ƵŵŵĂƌLJ
/ŶƚĞƌƐĞĐƚŝŽŶ >dϯ >dϰ >dϱ
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(40 MPH DESIGN, NORMAL CROWN)LEXINGTON AVENUECOUNTY ROAD ETOGREY FOX RDLEGEND
ROADWAY (CONCRETE)
ROADWAY (BITUMINOUS)
CURB & MEDIAN
CONCRETE WALK
BITUMINOUS TRAIL
DRIVEWAY
PARCEL BOUNDARY
INPLACE RIGHT OF WAY
TRAFFIC FLOW ARROWS
GREY FOX RDRED FOX RDTARGET RD3737
PACE INDUSTRIES
3751
ARBYS 3757
BIG O
TIRES
3761
ENTERPRISE
3775 - 3785
JIMMY JOHNS
BALANCE FOR LIFE
BINDERY PLUS
PAPA MURPHYS
JIM LAABS PIANOS
OLIVE ME CHIRO
3833
NOODLES AND CO
FROZEN YOGURT
FANTASTIC SAMS
ROYAL NAILS
PAPA JOHNS
AT&T
GNC
POTBELLY
STARBUCKS
3836
TCF
BANK
3780
RAISING
CANES
3800
TARGET3760
YMCA
3720
AMBASSADOR
BAPTIST
CHURCHGREY FOX RD10' LEFT13' THRU/RIGHT13' THRU
13' THRU
13' THRU
13' LEFT (175')
11' THRU
11' THRU
13' RIGHT (225')
1:10 TAPER (110')
1:10 TAPER (110')
1:10 TAPER (110')
1:10 TAPER (110')
1:10 TAPER (110')
10' TRAIL
16' ALIGNMENT OFFSET WITH 1:40 TAPER
(40 MPH DESIGN, NORMAL CROWN)
13' THRU
13' THRU
13' THRU
13' THRU
1:10 TAPER (110')
1:10 TAPER (110')
VARIABLE (5' - 20') MEDIAN
LEXINGTON AVENUEGREY FOX RDTORED FOX RDLEGEND
PRIVATE CONSTRUCTION
POTENTIAL CONNECTIONS
ROADWAY (CONCRETE)
ROADWAY (BITUMINOUS)
CURB & MEDIAN
CONCRETE WALK
BITUMINOUS TRAIL
DRIVEWAY
PARCEL BOUNDARY
INPLACE RIGHT OF WAY
TRAFFIC FLOW ARROWS
RED FOX RDI-694 SBI-694 NB3833
NOODLES AND CO
FROZEN YOGURT
FANTASTIC SAMS
ROYAL NAILS
PAPA JOHNS
AT&T
GNC
POTBELLY
STARBUCKS
3855
PERKINS
1125
QUALITY INN
3854
EXXON
CIRCLE K
3836
TCF
BANK
1051
WENDYS
11' LEFT (330')
11' THRU
11' THRU
13' LEFT (275')
13' THRU
13' THRU
13' THRU
13' THRU
16' ALIGNMENT OFFSET WITH 1500' RADIUS REVERSE CURVES
WITH A 160' TANGENT BETWEEN CURVES
(40 MPH DESIGN, NORMAL CROWN)
13' RIGHT (225')
1:5 TAPER (
1
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1:5 TAPER
(
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13' THRU
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VARIABLE (5' - 20') MEDIAN
10' MEDIAN
LEXINGTON AVENUERED FOX RDTOI-694LEGEND
ROADWAY (CONCRETE)
ROADWAY (BITUMINOUS)
CURB & MEDIAN
CONCRETE WALK
BITUMINOUS TRAIL
DRIVEWAY
PARCEL BOUNDARY
INPLACE RIGHT OF WAY
TRAFFIC FLOW ARROWS
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22 APPENDIX A Ramsey County Public Works Cost Participation Policy Approved May 28, 2013 The intent of Ramsey County's Public Works Cost Participation Policy is to equitably distribute the cost of construction and major maintenance projects between the County and its partner communities. The policy recognizes that projects undertaken by the County should benefit the County and provide local benefits to the communities in which they are completed. The policy also defines the County's contributions to locally-initiated projects. All County cost contributions are subject to project feasibility and availability of funding. The policy, as amended on May 28, 2013, reflects Ramsey County's commitment to develop a safe, effective, multimodal transportation system for users of all abilities and incomes. It is upon that foundation the Public Works Department will work with partnering agencies to ensure investments in construction and major maintenance accommodate an appropriate mix of motorized and non-motorized travel options. County cost participation levels have been selectively increased in recognition of the growing importance of integrating pedestrian, bicycle, transit and American Disabilities Act (ADA) features into transportation planning and implementation. Amended policy provisions also remove former provisions which identified differing cost participation levels when federal funds have been secured. In the event unique design considerations or project impacts are identified, the Director of Public Works may negotiate mutually beneficial deviations from this policy, subject to review and approval of the County Board.
23 Department of Public Works Cost Participation PolicyRamsey County Public Works Cost Participation Policy for the Reconstruction and Major Maintenance of County Roads and County State Aid Highways ITEM: COUNTY SHARE: NOTES: Right of Way 50% County cost participation on right of way acquisition may be reduced or eliminated where the acquisition is specifically for detached trails, aesthetics, or special design elements requested by municipalities or other project partners. County participation on right of way acquisition applies only to construction projects and shall be 0% for maintenance projects, except where additional right of way is required to accommodate improvements within the curb or shoulder line. Removals 100% Travel Lanes 100% Parking Lanes 25% 100% in cities under 5,000 population or in White Bear Township. 100% on maintenance pavement preservation projects. Shoulders 100% 100% of the width required to meet State Aid design standards. 100% in cities under 5,000 population or in White Bear Township. 100% on maintenance pavement preservation projects. 50% outside of the required width.
24 ITEM: COUNTY SHARE: NOTES: Concrete Curb & Gutter (new) 25% Concrete Curb & Gutter (replacement) 100% 100% if in serviceable condition, as determined by the County Engineer; otherwise negotiable. 100% of curb and gutter as part of median construction required for traffic channelization or to serve as a pedestrian refuge. Storm Sewer % Eligible for State Aid Culverts 100% Water Main Modification 100% 100%, if required for construction. 0% on betterments. Sanitary Sewer Modification 100% 100%, if required for construction. 0% on betterments Private Utility Relocation 0% Traffic Signals 100% of County Legs Traffic Signal construction is addressed in a separate policy (County Board Resolution 81-1001). Electrical power shall be paid by the municipality.
25 ITEM: COUNTY SHARE: NOTES: Roundabouts 100% of County Legs Retaining Walls 50% 50% when retaining walls are constructed in lieu of right of way acquisition or to mitigate impacts; by negotiation when necessitated by design parameters. Grading Outside of Curb 100% 100% of area required for road construction. 50% of grading required specifically for sidewalks, trails, or other amenities. Medians 100% 100% of a standard concrete median design, including curb and gutter; municipalities shall pay for the additional cost of any decorative or aesthetic treatments. Sidewalks (new) 50% Includes grading, aggregate base, surfacing, and pedestrian ramps. Sidewalks (replacement) 100% 100% if in serviceable condition, as determined by the County Engineer; otherwise negotiable. Bituminous Trail (new) 50% Includes grading, aggregate base, surfacing, and pedestrian ramps. Bituminous Trail (replacement) 100% 100% if in serviceable condition, as determined by the County Engineer; otherwise negotiable.
26 ITEM: COUNTY SHARE: NOTES: Trail/Sidewalk Grade Separation 0% to 50%, by negotiation Bridge or underpass construction. Street Lighting 0% Street Lighting as part of a traffic signal shall be paid 100% by County. Electrical power shall be paid by the municipality. Replacement Trees 100% 100%, if 1:1 replacement; 50%, if greater than 1:1 Fence 100% 100% if serviceable; 0% if in County R/W Turf Restoration 100% Amenities and Aesthetics 0% Special surface treatments, ground covers, or plantings, ornamental railings, etc. Driveway Replacement 100% Stormwater Treatment % eligible for State Aid Maintenance shall be based on contributing flows.
27 ITEM: COUNTY SHARE: NOTES: Preliminary/Design Engineering % of Participation Construction Engineering % of Participation
28 All County participation is subject to the availability of funds. On Federal Aid Projects, the federal funds shall be applied to all eligible items before cost participation is calculated. Federal participation is typically 50-80% of the total project cost. Right of Way (ROW) acquisition continues to grow in cost and complexity. Setting the County Cost share at 50% is intended to make the County an equal partner with the municipality(s), regardless of funding source(s) secured for a project. Early creation of a cooperative partnership helps ensure project scoping and alternatives analysis are comprehensive and consider all benefits and costs -- including right of way cost and impacts. Joint efforts can also identify specific locations where extraordinary ROW impacts are likely. In those cases, the County and City(s) can revisit available options or consider appropriate design changes. Timely recognition of unavoidable impacts can provide additional time for all parties to secure their respective funding sources. Redevelopment and/or future land use changes may also provide an opportunity to reduce conflicts with programmed improvements. Individual parcels which present exceptional challenges may justify an unequal distribution of City/County cost shares for consideration and approval of the County Board. Retaining Walls are generally constructed to reduce right of way impacts or to protect environmental resources such as wetlands or wooded areas. County cost participation will be at the 50% level for those wall installations similar to ROW cost participation. In situations where wall options are locally preferred or part of a community's aesthetic design goals, County participation will be reduced or eliminated. Resulting County contributions will be limited to benefits reducing impacts to adjoining properties or environmental resources. Trail/Sidewalk Grade Separations are desirable bike and pedestrian features but can be cost prohibitive in many settings. ADA compliance and mitigating access/safety issues often add substantial construction costs to otherwise straightforward structures - particularly in locations where space is limited. Design options can also vary from simple box culvert underpasses to elaborate bridge structures. The intent of a negotiated cost participation level of 0-50% is an acknowledgement of the enormous range in costs that may be proposed. It is important County participation adhere to sound benefit/cost considerations. County participation levels may also consider the availability of federal or other outside funding sources that materially reduce County and local shares.
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ARDEN HILLS, MN 55126-2937
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3787 LEXINGTON AVENUE N
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3751 LEXINGTON AVENUE N
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3800 LEXINGTON AVENUE N
SHOREVIEW, MN 55126-2916
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3845 LEXINGTON AVENUE N
ARDEN HILLS, MN 55112
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PROPOSED TRAFFIC SIGNAL
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City of Arden Hills
2004 Assessment Policy
Index
Page
General Information............................................................................................1
Part I – Assessment Policy for Existing Streets..................................................1
Street Reconstruction..............................................................................3
Mill and Overlay Improvements.............................................................4
Alley .....................................................................................................5
Appurtenances.........................................................................................5
Maintenance/Rehabilitation Projects ......................................................6
Definitions and General Provisions ........................................................6
Assessment Units ..................................................................................10
Hardship Deferrals ................................................................................11
Appeals Process ....................................................................................12
Part II – Policy for New Developments............................................................13
Sanitary Sewer ......................................................................................14
Water Distribution System....................................................................16
Storm Sewer..........................................................................................20
Additional Definitions and General Provisions ....................................22
2004 Assessment Policy – Page 1
City of Arden Hills
2004 Assessment Policy
General Information
The City of Arden Hills has adopted a revised Assessment Policy for its existing streets that
are part of the Pavement Management Program (PMP )).. The PMP is a long-term, multi-year
plan that consists of proposed reconstruction and repair of the city’s streets. The goal and
intent of this policy revision was to simplify and make the process easy to understand and
implement. The Policy was drafted by a group of local citizens who served on the City’s
2004 Assessment Policy Task Force. This Policy document is divided into two parts. Part I
deals with existing streets and Part II deals with new developments.
Part I – Assessment Policy for Existing Streets
The purpose of this assessment policy manual is to establish procedures to be utilized by the
City of Arden Hills when preparing assessment rolls, so as to assure uniform and consistent
treatment of the affected properties.
Minnesota State Law, Chapter 429 provides that a municipality shall have the power to make
public improvements such as sanitary sewers, storm sewers, water source and distribution
facilities, street improvements including grading, curb and gutter, surfacing, sidewalks, street
lighting and recreational facilities, etc. The various procedures that the municipality must
follow including reports, notices and public hearings are well defined within the law.
The Statute further defines that the cost of any improvement may be assessed upon property
benefited by the improvement based upon the benefits received whether or not the property
abuts on the improvement and whether or not any part of the cost of the improvement is paid
from other funding sources. The law is not specific on how these benefits are to be measured
or how the costs are to be apportioned, but rather makes it incumbent upon the municipality
to determine with assistance of the City Engineer, City Attorney, appraisers or other qualified
personnel, a fair and equitable method of cost-sharing among the properties involved.
Throughout this policy manual, the total cost of an improvement shall include the
construction cost, plus all associated overhead costs. The total cost of the associated
overhead for a public improvement project would typically include the following as a
percentage of the construction costs:
2004 Assessment Policy – Page 2
City Administration 2.5%
Design Engineering
Construction Engineering
10.0%
10.0%
Legal 2.0%
Fiscal 3.0%
Interest During Construction 4.5%
Assessment Roll Preparation 1.0%
Contingencies 4.0%
TOTAL 37.0%
These overhead costs are estimates however; they are used to calculate actual assessments.
The initiation of public improvement projects may happen utilizing two (2) different
methods. The first method is by a petition of the affected property owners. The petition
must be signed by not less than thirty-five percent (35%) of the owners of the frontage of the
real property abutting the proposed improvements .. It should be noted that the City Council
retains the right to review the merits of each project or improvement and establishes the
priority as it deems proper. The second method is to initiate the proceedings by City Council
direction, in which case no petition is needed.
Any reference to land zoning in this policy manual shall mean the most current approved
City Zoning Map available at the time. It should be emphasized that the special assessment
methods and policies summarized herein cannot be considered as all-inclusive and that
unusual circumstances may at times justify special consideration. Also, any fixed cost data
and rates presented herein will be adjusted from year to year so as to reflect current costs.
The City Council shall retain the right to review each project on its own merit and to deviate
from any portion of this Assessment Policy Manual, as it deems proper. These deviations
may occur in unique situations or where application of the policy produces unfair or
undesirable results.
The City of Arden Hills utilizes a Unit Cost methodology for the assessment of existing
residential homes on a per-lot unit basis, with a lot unit being defined as a platted single-
family residential lot or equivalent, which, according to current Arden Hills Municipal Code
cannot be further subdivided for R-1 and R-2 residential use. The City will assess fifty
percent (50%) of the total charges, as assessment, to the residents for existing roadways.
Generally, no assessments are made to the residents for sanitary sewer, water, and storm
water that are part of the PMP.
2004 Assessment Policy – Page 3
Street Reconstruction
A. Residential Equivalent Assessment Rate
All R-1 and R-2 residentially zoned properties with frontage abutting a street that is
reconstructed shall be assessed on a per unit basis at the residential equivalent assessment
rate.
This rate shall apply, regardless of the street's classification (local, collector, arterial, trunk
highway); designation (County State-Aid Highway, Municipal State-Aid Street); or
jurisdiction (State, County or City).
The residential equivalent assessment rate shall be based on fifty percent (50%) of the total
cost of street reconstruction, including all associated overhead costs for a typical residential
street section. This residential equivalent assessment rate shall be determined by the City
Council.
B. Commercial Equivalent Assessment Rate/All Other Zoning Classifications
Assessment Rate
Commercial properties with frontage abutting a street that is reconstructed shall be assessed
on a per unit basis at the commercial/industrial equivalent assessment rate. The per unit basis
is calculated based on the average neighborhood unit size, particularly in a mixed (residential
and commercial) neighborhood. Larger sized commercial lots may be sub-divided into
smaller units for assessment purposes and to ensure equity.
This rate shall apply, regardless of the street's classification (local, collector, arterial, trunk
highway); designation (County State-Aid Highway, Municipal State-Aid Street); or
jurisdiction (State, County or City).
The commercial/industrial equivalent assessment rate shall be based on seventy percent
(70%) of the cost of street reconstruction plus all associated overhead costs for a typical
commercial street section. This commercial/industrial equivalent assessment rate shall be
determined by the City Council.
C. Tax Exempt (non-profits, churches, schools, organizations, groups) Equivalent
Assessment Rate
The tax exempt equivalent assessment rate shall be based on one hundred percent (100%) of
the total cost of street reconstruction, including all associated overhead costs for a typical
residential street
2004 Assessment Policy – Page 4
section. This assessment rate shall be determined by the City Council. All properties with
frontage abutting a street that is reconstructed shall be assessed on a per unit basis at the tax
exempt equivalent assessment rate.
This rate shall apply, regardless of the street's classification (local, collector, arterial, trunk
highway); designation (County State-Aid Highway, Municipal State-Aid Street); or
jurisdiction (State, County or City).
Mill and Overlay Improvements
Mill and overlay improvements are placed as a cost-effective measure to extend the useful
street life of a particular roadway and to delay street
reconstruction needs. As bituminous mill and overlays are constructed as long-term
rehabilitation improvements, the cost of these improvements shall be assessed as described
below.
From time to time, however, the City's Operations and Maintenance Department may
determine that small street areas need immediate bituminous overlay improvements for short-
term maintenance purposes. These types of bituminous overlays, determined to be "stop
gap" maintenance needs rather than long-term street rehabilitation improvements, shall not
be assessed to abutting properties and shall be funded by the City.
A. Residential Equivalent Assessment Rate
All R-1 and R-2 residentially zoned properties with frontage abutting a street that is overlaid
with bituminous surfacing shall be assessed on a per unit basis at the residential equivalent
assessment rate.
This rate shall apply, regardless of the street's classification (local, collector, arterial, trunk
highway); designation (County State-Aid Highway, Municipal State-Aid Street); or
jurisdiction (State, County or City).
The residential equivalent assessment rate shall be based on fifty percent (50%) of the cost of
bituminous overlay plus all associated overhead costs for a typical residential street section.
This residential equivalent assessment rate shall be determined by the City Council.
B. Comme rcial/Industrial Equivalent Assessment Rate
All commercially or industrially zoned properties with frontage abutting a street that is
overlaid with bituminous surfacing shall be assessed on a unit basis at the
commercial/industrial equivalent assessment rate.
2004 Assessment Policy – Page 5
This rate shall apply, regardless of the street's classification (local, collector, arterial, trunk
highway); designation (County State-Aid Highway, Municipal State-Aid Street); or
jurisdiction (State, County or City).
The commercial/industrial equivalent assessment rate shall be based on seventy percent
(70%) of the cost of a bituminous overlay plus all associated overhead costs for a typical
commercial street section. This commercial/industrial equivalent assessment rate shall be
determined by the City Council.
C. Tax Exempt (non-profits, churches, schools, organizations, groups) Equivalent
Assessment Rate
All tax exempt properties with frontage abutting a street that is overlaid with bituminous
surfacing shall be assessed on a per unit basis at the tax exempt equivalent assessment rate.
This rate shall apply, regardless of the street's classification (local, collector, arterial, trunk
highway); designation (County State-Aid
Highway, Municipal State-Aid Street); or jurisdiction (State, County or City).
The tax exempt equivalent assessment rate shall be based on one hundred percent (100%) of
the cost of bituminous overlay plus all associated overhead costs for a typical residential
street section. This tax exempt equivalent assessment rate shall be determined by the City
Council.
Alley
All reconstruction shall be assessed 50% to the abutting properties. The assessment shall be
on a per unit basis for the property frontage on the alley.
Appurtenances
Appurtenances such as sidewalks, street lighting, trees, or other landscaping features are
often encountered during street improvement projects. Appurtenances to new street
construction, street reconstruction, or bituminous overlay improvements that are either
existing or needed by the City shall be included in the cost of the street improvement project.
Appurtenances constructed or provided in areas along an improvement project where they do
not currently exist, shall be one hundred percent
(100%) assessed to the benefiting properties on a per unit basis. The cost of these
appurtenances shall be separated from the cost of the street improvement project. All costs
of ornamental street lighting and/or any lighting shall be one hundred percent (100%)
assessed to the benefiting properties on a per unit basis.
2004 Assessment Policy – Page 6
Maintenance/Rehabilitation Projects
Concrete Pavement Restoration – Concrete pavement restoration is a maintenance procedure
funded by the City.
Crack Sealing – Crack sealing is a maintenance procedure funded by the city.
Bituminous Seal Coating – Bituminous seal coating is a maintenance procedure funded by
the City.
Bituminous Surface Patching – Bituminous surfacing patching is a maintenance procedure
funded by the City.
Definitions & General Provisions
A. Assessment Rate
The assessment rate for any special assessment district is computed by dividing the total
assessable costs of such improvement by the total number of assessment units.
Residential Example:
Roadway Project Cost $601,000
Drainage Improvements $205,000
Sanitary Improvements $245,000
Water Main Improvements $38,000
Total Project Cost: $1,089,000
Assessed to Property Owners:
Roadway Project Cost $601,000
50% assessed $300,500
Number of units in the neighborhood 60
Per Unit Assessment: $300,500 divided by 60 equals $5,008
B. Assessable Costs
The assessable cost of an improvement shall be defined as those costs that, in the opinion of
the City Council, are attributable to the need for service in the area served by the
improvement.
2004 Assessment Policy – Page 7
C. Petition
Petition shall mean a written document presented to the City Council for purpose of initiating
a public improvement project. The address of each signatory, the date of the signature and a
printing of each signatory's name shall accompany all signatures.
D. Total Project Cost
Total project cost shall mean the total estimated construction cost plus all associated
overhead costs. Overhead costs shall include, but not be limited to, City administration,
engineering, legal, fiscal, and interest during construction and land acquisition.
E. Assessment Period
The length of payment period of various types of improvement projects shall be as follows:
? Mill and Overlay = 5 years
? Street Reconstruction = 10 years
In the case where several areas of the improvements listed above are included in the same
project, the assessment period shall be determined by the City Council. In no event shall an
assessment period exceed ten (10) years.
F. Municipal State-Aid Streets
Municipal State-Aid Streets are routes designated by the City Council and approved by the
Commissioner of Transportation for inclusion in the City's State-Aid system. All routes
typically begin and end on another municipal state-aid road, county state-aid road, or trunk
highway.
The criteria used in selecting such routes are as follows:
? The route is projected to carry a relatively heavier traffic volume or is functionally
classified as collector or arterial as identified on the City's functional plan as
approved by the City Council; and,
? The route connects the points of a major traffic interest within the City; and,
? The route provides an integrated street system affording, within practical limits, a
state-aid street network consistent with projected traffic demands.
2004 Assessment Policy – Page 8
G. Municipal State-Aid Construction Funds
Municipal State-Aid construction funds are monies apportioned to the City from the State to
be used for the construction of routes designated on the Municipal State-Aid system. All
construction funded with these monies must be in accordance with the Minnesota
Department of Transportation (MnDOT) Office of State-Aid design criteria.
Municipal State Aid (MSA) Funds will be utilized to offset the city’s portion of the project
cost.
H. Interest Rate on Unpaid Balance
The interest rate used for the assessment shall be designated at the prime rate plus two (2)
percentage points, fixed for the duration of the outstanding balance. The effective date of the
interest shall be the date the Council approval of the assessment role.
I. Land Not Included in Assessment
The City may reserve the right to delete land within the assessable area from the assessment
roles if, in its opinion, the land cannot be developed and/or the improvement does not
provide benefit. No development of that property shall be permitted, nor shall any physical
connection to the City's utility or drainage facilities be made by any development on that
property until the assessment or connection fees are paid.
J. Service District
A service district is the area, as determined by the City Engineer and approved by the City
Council, which will receive benefit from a proposed improvement project. This type of
approach for assessment purposes is typically used for trunk and subtrunk sanitary sewer
projects; trunk, subtrunk, source, storage and treatment water projects; and trunk storm sewer
projects.
K. Certification of Assessment Roll
At the time the assessment rolls are adopted by the City Council by resolution (refer to
Appendix for a sample resolution), the property owner may pay the entire assessment against
their property in full at Arden Hills City Hall, 1245 W. Highway 96, within thirty (30) days
without interest charge. Beyond thirty (30) days, but prior to certification to the County,
payment (principal plus interest from the assessment roll date) can be made at the City Hall.
After the certification of assessment to the County is made, a resident may make a payment
directly at the Ramsey County Government Center, 50 Kellogg Boulevard, St. Paul. Interest
2004 Assessment Policy – Page 9
charges apply effective from the date of Council approval of the assessment role. It should
be noted that the certification is made to the County in early September.
A property owner may pay the total assessment against their property with accrued interest at
any time during the life of the project assessment period.
If paid before November 15th, interest is calculated to December 31st of the year the
payment is made. If paid after November 15th, interest will be calculated through December
31st of the next year.
Once the assessments are certified to the County, it is the responsibility of the County staff to
calculate the interest charges and include them in the annual property tax payment schedule.
Example:
Assessment Amount $4,500
No. of years assessed 10
Interest Rate 6%
Assessment Roll Approval Date 5/1/2005
Est. Total Interest over the life $1665
Schedule of Payments:
Interest Principal Total Balance
Year 1* $ 450.00 $ 450.00 $ 900.00 $4,050.00
Year 2 $ 243.00 $ 450.00 $ 693.00 $3,600.00
Year 3 $ 216.00 $ 450.00 $ 666.00 $3,150.00
Year 4 $ 189.00 $ 450.00 $ 639.00 $2,700.00
Year 5 $ 162.00 $ 450.00 $ 612.00 $2,250.00
Year 6 $ 135.00 $ 450.00 $ 585.00 $1,800.00
Year 7 $ 108.00 $ 450.00 $ 558.00 $1,350.00
Year 8 $ 81.00 $ 450.00 $ 531.00 $ 900.00
Year 9 $ 54.00 $ 450.00 $ 504.00 $ 450.00
Year 10 $ 27.00 $ 450.00 $ 477.00 $ -
$1,665.00 $4,500.00 $6,165.00
* Note: Interest in year 1 is for twenty (20) months (May 1 ,2005 – December 31, 2006).
1. Ad Valorem Tax
The City Council may, at their discretion, utilize ad valorem taxes to fund
portions of the project cost of any public improvement. This shall be done in
accordance with the appropriate Minnesota State Statutes.
2004 Assessment Policy – Page 10
2. Petition for Non-Programmed Projects
The City of Arden Hills has established a formal capital improvement
program for street reconstruction and rehabilitation projects. It is the intent of
the City to generally follow this established program. The Arden Hills City
Council will accept petitions from property owners requesting non-
programmed projects. Generally, the assessment rate for non-programmed
improvement projects initiated by petition of the affected property owners,
and approved by the Council, shall be one-hundred percent (100%) of the total
project cost.
3. Improvements to Roadways Not Under City Jurisdiction
The City may assess properties that abut roadways not under City jurisdiction,
but receiving reconstruction or bituminous overlay improvements. The
assessment rate levied against these properties shall be the same as those
established for City reconstruction or bituminous overlay projects.
Assessment Units
The City shall levy special assessments on adjacent benefiting properties for street
improvement projects. The assessment rate shall be computed on a per-lot unit basis, with a
lot unit being defined as a platted single-family residential lot or equivalent, which,
according to current Arden Hills Municipal Code cannot be further subdivided for R-1 and
R-2 residential use.
If a property has been assessed on a lot unit basis for a public improvement, and
subsequently a property division is made creating additional lot units, then a supplemental
charge shall be made to the property at the same rate which applied under the original
assessments.
All tax exempt status properties shall be subdivided to determine the assessable lot units or
part thereof.
Corner lots shall be assessed on the street that is used for the mailing address.
If a street improvement project is requested to be constructed to a greater width and/or
thickness than the standard by the abutting property owners, the excess cost above that of the
standard reconstruction cost shall be assessed one hundred percent (100%) to those
properties.
All properties with tax exempt status and abutting new street reconstruction, street
reconstruction, or bituminous overlay improvements shall be assessed at one hundred percent
(100%) of the cost of the improvement.
2004 Assessment Policy – Page 11
The assessment process shall be carried out in accordance with Minnesota Statutes Chapter
429. The assessment rate shall be on a per-lot unit basis and shall be calculated and processed
in accordance with the current Arden Hills Pavement Management Program and Assessment
Policy.
Hardship Deferrals
Minnesota Statute No. 435.193 allows the City, at its own discretion, to defer the payment of
any assessment for any homestead property, that is a primary place of residence, owned by a
person sixty-five (65) years of age or older, or retired by virtue of a permanent and total
disability for which it would be a hardship to make the payments. Under the hardship criteria,
no payment amount is reduced or eliminated, but deferred to a future date. Eventually, a
payment in full with interest will be due to the City/County.
The person filing for a senior deferment must be sixty-five (65) of age on or before
December 31st of the assessment year.
In order to receive such a deferment, the affected person must establish the economic
hardship that would be incurred to the reasonable satisfaction of the Arden Hills City Council
by providing documentation showing an annual gross income less than fifty percent (50%) of
the Ramsey County median household income as determined by the most recent census.
The deferral will last for a period of not more than ten (10) years, and will terminate before
ten (10) years if any one of the following conditions is present:
? The owner of the property dies and the spouse is not eligible for a deferment;
? The property is sold;
? The property is no longer homestead;
? The City Council determines that there is no longer hardship incurred in immediately
requiring either full or partial payment of the assessment.
The City reserves the right to periodically request verification of continued eligibility for a
hardship deferral.
It should be noted that during the term of the deferral, interest will accrue. At the termination
of the deferral period, interest and principal will be due in a lump sum amount.
An application for deferment of special assessments is available at the City Offices. It is the
responsibility of the resident to submit a completed deferral form, along with tax documents,
to the Finance Director for approval. This application must be filed within 30 days of the
assessment role. The submission of a deferral form to the City does not automatically qualify
a resident for the deferral. If a resident is approved for the deferral, the City staff will notify
the resident of the approval. The City staff on a periodic basis may request the resident to
verify their eligibility.
2004 Assessment Policy – Page 12
Appeals Process
An owner of the property has the opportunity to appeal the assessment amount at various
stages of the assessment process. The first stage is when the assessment amount is initially
estimated by staff based on the interpretation of the existing Assessment Policy. If the
estimate was based on inaccurate or incomplete information, the owner may work directly
with staff to clarify or rectify the situation.
If the owner is not satisfied with the outcome at this stage, known as the first stage, they may
file a formal appeal with the City Council, prior to the adoption of the assessment roll. This
is known as the second stage of the appeal’s process.
If the appeal is denied by the City Council, the owner may appeal to the district court
pursuant to Minnesota Statutes, Section 429.081, by serving notice of the appeal to the
Mayor or the City Administrator within thirty (30) days after the adoption of the assessment.
2004 Assessment Policy – Page 13
Part II – Policy for New Developments
The assessment policy for anyone who wishes to make public improvements within the City
of Arden Hills, as part of a proposed development shall conform to the policies established
herein and as modified below. It is the responsibility of the developer to assume total costs
(100%) for all new road and street construction including, lights, sanitary sewer, water, and
storm water.
Prior to any action on the part of the City to determine the feasibility of providing public
improvements, the developer shall deposit such amount as determined by the City
Administrator to adequately reimburse the City for all engineering, legal and planning, and
other consultant fees for work performed in regard to such improvements.
In addition, the developer shall be required prior to the City ordering the installation of any
City financed improvements, to enter into a Development Contract insuring compliance with
the policies set out herein and all subdivision requirements of the
City. The developer shall also be required to post all cash deposits, and/or letters of credit
prior to such action by the City Council. In all projects that the City constructs and finances,
the following security provisions shall apply.
A. For single family, two family or townhouse residential developments, the developer
shall deposit with the City a cash escrow or an irrevocable letter of credit of not less
than one hundred twenty-five percent (125%) of the estimated project cost as
determined by the City Engineer. If the estimated project cost, as determined after
receipt of bids for construction, exceeds the Engineer's estimate by ten percent (10%)
or more, the deposit shall be increased proportionately. The total project costs shall
be assessed in equal annual installments according to the assessment period.
B. In the case where the improvements benefit not only the property being developed,
but other areas within the City, the developer shall provide to the City a security
deposit in accordance with paragraphs described above for the portion of the
estimated project costs that represent the benefit to the proposed development. Such
portion shall be assessed against the properties benefited.
For all other types of development, the developer shall deposit with the City a cash
escrow or irrevocable letter of credit of not less than one hundred twenty-five percent
(125%) of the estimated project cost as determined by the City Engineer. If the
estimated project cost as determined after receipt of bids for construction exceeds the
Engineer's estimate by ten percent (10%) or more, the deposit shall be increased
proportionately. The total project costs shall be assessed in equal annual installments
according to the assessment period.
The security deposit shall be irrevocable for the full term of any assessments for
which given. The agreement shall be so conditioned as to guarantee payment of the
2004 Assessment Policy – Page 14
assessments as due or to pay for the cost of all improvements that the developer
agreed to install.
The required security deposit may consist of a cash escrow deposit or irrevocable letter of
credit, in form acceptable to the City Attorney, and with firms authorized to do business in
the State of Minnesota.
Sanitary Sewer
A. Definitions and General Provisions
1. Sanitary Sewer Interceptors
A network of relatively large diameter, deep sewer pipe and associated
pumping stations and appurtenances. The interceptors are designed as
collectors for large areas within the sanitary sewer service area.
2. Sanitary Sewer Trunks and Subtrunks
Sanitary sewer pumping stations, including associated forcemain and/or a
network of gravity pipes ranging in size generally from ten inch (10") through
eighteen inch (18") and extending away from respective interceptor mains.
Pumping station, forcemains, trunks and subtrunks are designed as collectors
for areas usually less than three hundred (300) acres. Because sewer lines flow
by gravity, the pipes can become quite deep at some locations and very costly
to install. A trunk or subtrunk assessment is, in certain cases, utilized so that
costs due to extra depth (and/or oversizing) will be spread over the entire
service district rather than becoming a burden on just those properties abutting
that portion of the pipe network constructed.
3. Sanitary Sewer Laterals
A network of pipes, usually eight inch (8") in size that are installed eight (8)
to twenty (20) feet deep and are designed to serve those buildings abutting a
given street or easement. The laterals drain to trunks, subtrunks or directly to
interceptors.
4. Sanitary Sewer Building Services
Those pipes, usually four-inch (4") or six-inch (6") in size leading from
laterals (or sometimes from trunks, subtrunks and interceptors) that serve
individual buildings. The services are plugged at the property line until such
time that a building is connected to the sewer system. The property owner
must make arrangements with a licensed, bonded plumber to complete the
service connection.
2004 Assessment Policy – Page 15
5. Sanitary Sewer Availability Charge (SAC)
This is a charge billed to all properties at the time of connection to the sanitary
sewer system. The charge is the individual property share of the cost of the
interceptor trunk and treatment facilities that make sewer service available.
The charge is based on an equivalent unit basis. The method used to calculate
the total number of units for any specific property and the current unit charge
are based on the Metropolitan Council Environmental Services (MCES) for
expected sewage flow from various
dwellings or businesses. A listing of the MCES sewer availability charges is
available on the Metropolitan Council website: www.metrocouncil.org. This
charge may not be assessed against the property.
6. Sanitary Sewer Lateral Benefits
Lateral benefit may be provided by connection to trunk, subtrunk or lateral
pipes. The calculation of lateral benefit from a trunk or subtrunk pipe will be
based on the cost of an eight inch (8") pipe along the same alignment at a
depth adequate to provide services to the abutting properties.
7. Infrastructure Rehabilitation Projects
Any project or portion of a project that reconstructs an existing sanitary sewer
facility. A rehabilitation project may occur on the existing alignment of the
sewer line or on a new alignment, thus allowing the existing line to be
abandoned or its status downgraded (i.e., trunk or subtrunk to lateral).
B. Determining Sanitary Sewer Assessment Rates
1. Sanitary Sewer Interceptor Rates
All properties that lie within the approved Service District shall bear the cost
of sanitary sewer interceptor projects. The costs shall be spread equally,
based on a gross area basis within the Service District, and will be known as
an interceptor assessment.
2. Sanitary Sewer Trunk/Subtrunk Rates
The lateral and building service assessments described below will be deducted
from the total improvement cost to be assessed. The amount remaining after
said deductions will be assessed on a gross area basis to all propertied within
the Service District, and will be known as a trunk assessment and/or subtrunk
assessment.
2004 Assessment Policy – Page 16
3. Sanitary Sewer Lateral Rates
The building service assessments described below will be deducted from the
total improvement cost to be assessed. The amount remaining after said
deductions will be assessed by the following method. The resulting
assessment will be known as a lateral benefit assessment.
Each assessable unit shall be assessed as follows:
? R-1 and R-2 residential lots at 100% of the total project cost
? All other land uses at 100% of the total project cost
4, Sanitary Sewer Building Service
The assessment rate for each size of building service; four inch (4"), six inch
(6"), or eight inch (8") shall be determined by adding all the costs associated
with each size of service and dividing by the total number of services
constructed. Each unit will be assessed at the determined rate for each size
and number of services installed. This will be known as the building service
assessment.
Water Distribution System
A. Definitions and General Provisions
1. Water Source and Treatment Facilities
The City of Arden Hills purchases water from the City of Roseville to supply
the water distribution system. Water enters the system at three (3) separate
meter stations.
The water purchased from Roseville is treated, and Arden Hill does not add
any water treatment to the distribution system.
2. Water Storage Facilities
The City of Arden Hills has a total water storage capacity of 1.5 million
gallons comprised by two (2) elevated storage tanks. One tank has a capacity
of 1.0 million gallons and is located south of I-694 along Red Fox Road. The
other storage tank has a capacity of 0.5 million gallons and is located north of
I-694 along Fernwood Avenue.
2004 Assessment Policy – Page 17
3. Water Trunk and Subtrunk Distribution Mains
A network of pipes and related appurtenances usually in the size range of ten
inch (10") to sixteen inch (16"). These pipes are designed to carry large
volumes of water and interconnect various point sources of water supply and
storage reservoirs. Appurtenances to these facilities would include valves and
fittings, but not fire hydrants.
4. Water Main Laterals
A network of water pipes and related appurtenances usually six inches (6") or
eight inches (8") in size that are installed with approximately eight feet (8') of
ground cover to retard freezing and are designed to serve those buildings
abutting a given street or easement. Lateral mains are "looped" wherever
possible to balance pressures and to provide water from at least two (2)
directions so that continuous water service is maintained for most people
during a water main break. Looping of lateral mains eliminates dead end
water mains that cause a variety of distribution and stagnation problems.
Appurtenances to these facilities would include valves, fittings and fire
hydrants.
5. Water Main Building Service
These pipes lead from laterals (or sometimes from trunk and subtrunk mains)
and serve individual buildings abutting thereon. The size of the service
usually ranges from three-quarter inch (3/4") to six-inch (6"), depending upon
the type of building served. The lines terminate at the property line with a
shut off valve and are plugged until such time that the building is connected to
the water system.
The property owner must make arrangements with a licensed, bonded plumber
to complete the service connection.
6. Water Connection Charge
This is a charge billed to all properties at the time of connection to the water
system. The charge is the individual property share of the cost of the trunk,
source, and storage facilities that make water service available. The charge is
based on the size of the connection, plus the material and installation cost of a
water meter. The current charges are outlined in the City Fee Schedule.
Neither of these charges may be assessed against the property.
2004 Assessment Policy – Page 18
7. Water Main Lateral Benefits
The benefit resulting to a property abutting or utilizing a water main where a
direct connection to that water main via a building service is reasonably
possible without additional lateral pipes.
Lateral benefit may be provided by connection to trunk, subtrunk or lateral
pipes. The calculation of lateral benefit from a trunk or subtrunk pipe will be
based on the cost of an eight inch (8") pipe along the same alignment for
commercial or industrial zoned property and a six inch (6") pipe for all other
areas.
8. Infrastructure Rehabilitation Projects
Any project or portion of a project that reconstructs an existing water system
facility. A rehabilitation project may occur on the existing alignment of the
water line or on a new alignment, thus allowing the existing line to be
abandoned or its status downgraded (i.e., trunk or subtrunk to lateral).
B. Determining Water Main Assessment Rates
1. Trunk, Subtrunk, Storage and Treatment Facility Rates
Any lateral and building service assessments described below will be
deducted from the total improvement cost to be assessed. The remaining costs
shall be spread equally to all properties that lie within the approved Service
District. The costs shall be spread on a gross area basis and will be known as
all or any of the following as appropriate: trunk, subtrunk, source, storage, and
treatment assessment.
2. Water Main Lateral Rates
The building service assessments described below will be deducted from the
total improvement cost to be assessed. The amount remaining after said
deductions will be assessed by the following method.
? R-1 and R-2 residential lots at 100% of the total project cost
? All other land uses at 100% of the total project cost
3. Water Main Building Service
The assessment rate for each size of building service three-quarter inch (3/4")
to eight inch (8") inch shall be determined by adding all the costs associated
with each size of service and dividing by the total number of services
2004 Assessment Policy – Page 19
constructed. Each unit will be assessed at the determined rate for each size
and number of services installed. This will be known as the building service
assessment.
Storm Sewer
A. Definitions and General Provisions
1. Storm Sewer Improvement District
The City Council may, at its discretion, construct and finance storm sewer
improvements by utilizing a storm sewer tax district, pursuant to Minnesota
Statute 444.16 through 444.21.
2. Storm Sewer Trunk Facilities
a. Ponds
A basin or wetland constructed or naturally located within a permanent
easement for the purpose of containing storm runoff. May be a
retention (permanent) pond; detention (temporary) pond; or a
combination of both. Arden Hills is within the Rice Creek Watershed
District (RCWD), which may require additional improvement to
control flow discharge from the ponds. The RCWD has a formal
permitting process governing pond construction.
b. Pipe Network
A network of pipes ranging in size generally from thirty inches (30")
through seventy-two inches (72"). The trunk pipe networks are
designed to collect stormwater runoff from an area generally larger
than forty (40) acres.
3. Channels, Ditches and Swales
Conveyance network constructed within permanent easements for the
purposes of transporting stormwater runoff.
4. Storm Sewer Lateral Facilities
A network of pipes ranging in size generally from twelve inches (12") to
twenty-seven inches (27") designed to collect stormwater runoff from a
specified small area to a trunk facility. The lateral facilities also include street
2004 Assessment Policy – Page 20
overland flow and inlet structures such as catch basins, manholes and flared
end sections.
5. Storm Sewer Taxing District
A drainage area determined by using topographical maps and surveys that
mutually benefit from storm sewer improvements in conformance with
Minnesota Statute, Section 444.16 through 444.21
6. Watershed District
A formally established area and Board that protects and controls the water
management aspects of subdivisions and developments within the region.
B. Determining Storm Sewer Assessment Rates
1. Storm Sewer Trunk Rates
Design and estimate the total improvement cost of the ultimate trunk system
needed to provide complete service to each property in the Service District
considered. Also, include the total cost of any existing facilities and/or
previous storm sewer assessments to be credited.
Determine the base assessment rate by dividing the ultimate system cost
described above by the sum total of the following:
? Gross area of low-density residential properties times 1.0.
? Gross area of medium and high density residential, church and
school properties times 1.25.
? Gross area of commercial property times 1.5.
? Gross area of industrial property times 2.0.
Assessment rates would be set as follows:
? The base rate shall apply to low density residential properties.
? The base rate times 1.25 shall apply to medium and high-
density residential, church and school properties.
? The base rate times 1.5 shall apply to commercial property.
? The base rate times 2.0 shall apply to industrial property.
Credits may be given for previous storm sewer assessments, existing systems
and any future additional construction that may be necessary as determined by
2004 Assessment Policy – Page 21
the City Engineer for complete service to each property. Credit rates for
future construction shall be based on current prices.
The City may determine that storm sewer trunk cost be assessed to all
properties within a respective storm sewer taxing district under Minnesota
Statute 444.16 through 444.21
2. Storm Sewer Lateral Rates
The lateral storm sewer project costs will be assessed by one of the following
methods as determined by the City Council after the project feasibility study.
3. Lot/Equivalent Lot Basis
Determine the total number of lots and equivalent lot units receiving lateral
benefit and divide the project cost equally among them.
? R-1 and R-2 residential lots at 100% of the total project cost
? All other land uses at 100% of the total project cost
B. Municipal State-Aid Construction Fund Contributions
When a Municipal State-Aid Street project includes either trunk or lateral storm sewer, which
the Minnesota Department of Transportation (MnDOT) determines may be funded by
Municipal State-Aid construction funds, the amount determined to be actually funded by
MnDOT may be deducted from the total improvement costs to be assessed.
C. Infrastructure Reconstruction Projects
Any project or portion of a project that reconstructs an existing storm sewer system facility.
A reconstruction project may occur in the existing alignment of the storm sewer pipe or on a
new alignment, thus allowing the existing line to be abandoned or its status downgraded (i.e.,
trunk to lateral).
All properties with tax exempt status and abutting new street reconstruction, street
reconstruction, or bituminous overlay improvements shall be assessed at one hundred percent
(100%) of the cost of the improvement.
2004 Assessment Policy – Page 22
Additional Definitions and General Provisions
A. Federal, State and County Highways
These streets are classified as expressways, freeways, and principal arterials constructed and
maintained by the State or County Highway Departments. They will carry large volumes of
traffic at peak loading times.
B. Minnesota State-Aid (MSA) Streets
These are termed collector streets that interconnect other collector streets, State or County
highways, or with Minnesota State-Aid streets in the municipality. Municipal State-Aid
funds, apportioned from the gasoline tax, are used to help finance the cost of Minnesota
State-Aid Street. The design for a Minnesota State-Aid road is dependent on traffic volumes
and the urban setting.
C. Commercial/Industrial Streets
These are streets that generally serve commercial/industrial property. They would typically
have a projected traffic volume higher than a residential street. A typical design would be
thirty-six feet (36') wide with concrete curb and gutter, and nine (9) tone design in
accordance with current MnDOT standards.
D. Residential Streets
Primarily serve adjoining residents with little or no through traffic. Almost all trips have
either an origin or destination on that street. (18.5 miles throughout the City) Street width:
Minimum of 28 feet.
E. Neighborhood Streets
Provide access to residences on that street and provide a route through neighborhood for
residents on other streets. A large proportion of trips have neither an origin nor destination on
that street. (4.5 miles throughout the City) Street width: Minimum of 30 feet.
F. Community Street
Provide access to the residences, institutions and businesses on that street, providing a route
through the neighborhood or business district for residents of other neighborhoods. (6.0 miles
throughout the City) Street width: Case specific, 32 foot minimum.
2004 Assessment Policy – Page 23
G. Special Cases
Streets which do not fir into any of the above descriptions and have a very low usage, (1-3
residences); streets which provide secondary access (i.e. alleys); or, streets defined by
extreme limitations due to narrow right-of-way, topography, etc.
H. Appurtenances
1. Sidewalks
The City may require sidewalks or trails on or adjacent to selected streets or in
selected subdivisions.
2. Street Lighting
The City has a separate plan that indicates where lights are typically installed.
Additional street lights or ornamental lights may be installed at the written
request of the abutting property owners.
3. Trees
Trees and other types of landscaping may be required on selected streets.
4. Seeding/Sod
Boulevard restoration by seeding/sodding may be required to prevent erosion.
5. Existing Street Reconstruction Projects
Projects that reconstruct existing City streets shall be to the minimum
applicable standards for the type of street classification, consistent with the
Arden Hills Pavement Management Program (PMP) (as found in the
Appendix)
6. Maintenance/Rehabilitation Projects
a. Cold in Place Recycling and Repaving (CIR/Repaving)
2004 Assessment Policy – Page 24
Recycling of existing deteriorated pavements by pulverizing, mixing
with new asphaltic oils and compacting in place. New paving
materials are then placed over the cold recycled pavement similar to a
standard overlay.
b. Bituminous Overlay
Placement of an additional bituminous layer, generally one inch (1") to
two inches (2") thick, over an existing bituminous surfaced street.
c. Concrete Pavement Restoration
Replacement of existing concrete panels that have deteriorated,
mudjacking panels to improve rideability, and the filling of joints and
cracks with petroleum based material to eliminate flow water to the
base below the surface.
d. Crack Sealing
Placement of petroleum based material in the cracks of a bituminous
surfaced street for the purpose of eliminating the flow of water from
the surface to the aggregate base material blow.
e. Bituminous Seal Coating
Placement of petroleum based material and aggregate on an existing
bituminous surfaced street for the purpose of filling cracks and
covering mild wear.
f. Bituminous Surfacing Patching
Repair or replacement of existing bituminous surfacing that has
deteriorated.
\\Earth\Finance\FinanceDirector\APTF\2004Assessment Policy: Revised 9/1/04
2004 Assessment Policy – Page 25
The City of Arden Hills appreciates and acknowledges all the contributions made by the
Assessment Policy Task Force in the drafting of this document.
The City acknowledges the following individuals who served on the Task Force:
Gerald Garski
Bill Gillies
Jim Holden
Andy Holewa
Raymond McGraw
Charles Stoddard
David Grant (Council Liaison)
Gregg Larson (Council Liaison)
Murtuza Siddiqui, Finance Director (staff liaison)
Tom Moore, Operations and Maintenance Director (staff liaison)
________________________________________________________________________________________________________
Page 1 of 3
PUBLIC HEARING – 8C
MEMORANDUM
DATE: August 23, 2021
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Jessica Jagoe, Senior Planner
SUBJECT: Planning Case # 21-017 – Public Hearing Required
Applicant: ISD #621 – Mounds View Public Schools
Property Location: 1900 and 1901 Lake Valentine Road
Request: Planned Unit Development Amendment
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider the Following:
Hold the required public hearing for Planning Case 21-017 for application for a Planned Unit
Development Amendment for an extension for the timing of construction of road and safety
improvements as it relates to the alignment of Lake Valentine Road at 1900 and 1901 Lake
Valentine Road. The City Council will be asked to make a formal decision regarding the
application under Agenda Item 9C.
Background
1. Planned Unit Development
At the May 22, 2019 and subsequently amended on April 27, 2020, the City Council approved
Planning Case 18-014 for a Planned Unit Development with Mounds View Public Schools for
Mounds View High School. The amendment added 14 additional conditions to the existing
Planned Unit Development to address existing traffic and pedestrian safety issues based on the
findings contained within the study report, an evaluation of existing site conditions, and the
Planned Unit Development Agreement. The terms of the PUD approval requires the School
District to implement safety improvements on Lake Valentine Road to address traffic and
increased pedestrian crossings between the school building and the north parking lot, including
installation of turn lanes and other access improvements, trail and sidewalk improvements,
pedestrian signal, signage and striping modifications, and drainage and utility improvements.
The Applicant originally proposed two separate phases of traffic and pedestrian safety
improvements for Lake Valentine Road. Phase 1 safety improvements, installed in 2020, which
Page 2 of 3
included installation of a pedestrian traffic signal system, crosswalk markings, temporary painted
center median, curb ramps and sidewalk pedestrian routes to the front of the school.
The Phase 2 traffic and pedestrian safety improvements were scheduled for construction in 2021
in order to allow the School District to acquire additional property from the State of Minnesota.
This additional property would allow the relocation of the west entrance to the north parking lot
to align with the drop-off/pick-up lot on the south side of Lake Valentine Road. Additional
improvements include construction of a center median at the crosswalk, modifications to the south
boundary of the north parking lot, and the construction of dedicated right turn lanes for westbound
traffic accessing the east parking lot entrance and for the eastbound traffic accessing the drop-
off/pick-up lot.
2. Overview of Request
The Applicant has been working with the State of Minnesota for nearly two years on purchasing
property, but has been unsuccessful in obtaining an easement or acquisition of land. The State has
indicated they are at least another year out in considering the sale of this land. The Applicant
believes this option is no longer feasible and is preparing an alternate design. The City Council
reviewed this issue at the May 17, 2021, work session (Attachment D). The Council noted the use
of the State property is preferred; however, they understand there is no guarantee the school district
will be able to purchase that land. Safety is the most important factor. The Applicant will submit
an application for the revised improvements to the City later this year. The current schedule in the
approved PUD does not allow the School District sufficient time for completion in 2021 due to
design changes for realignment on school district land. The Applicant is requesting the City
Council consider an extension of the deadline to 2022.
The Applicant has provided the following as a proposed extended schedule:
• October 2021 – City Submittal
• January 2022 – Issue Construction Documents
• June 2022 – Begin Construction
• Mid-August 2022 – Substantial Completion
This extension will allow further review and examination of vehicle counts and flows to develop
a more-refined plan for the safety improvements. In addition, the School District plans to take into
account the feedback of the City Council with regards to the Mounds View High School pick-up
and drop-off operations before and after school.
Application Review
1. 1355.04 Procedural Requirements for Specific Applications
A public hearing for a PUD Amendment request is required before the request can be brought
before the City Council. The applicant or its representative shall be given the opportunity to appear
before the Planning Commission to answer questions or give explanations regarding the proposal.
Upon completion of the public hearing and its study and consideration of the application, the
Planning Commission shall submit its written report, containing its findings, conclusions, and
recommendations as to the application, to the City Council.
Page 3 of 3
Under Section 1355.06 subd.4, an application for an amendment shall be administered in the same
manner as required for a new application. Any structural alteration, enlargement or intensification
change in site plan, or similar change not specially permitted, shall require City Council action and
all procedures shall apply as if a new application were being requested; provided, however, that
when such changes are deemed to be insignificant by the Zoning Administrator, the requirements
of a public hearing may be waived.
Public Notice and Comments
A Notice was published in the Pioneer Press on August 12, 2021. Notice and website was
prepared by the City and mailed to property owners within 1,000 feet of the subject property.
As of August 17, 2021, Staff has not received any public comment regarding this case following
this notice.
The Planning Commission received one public comment in advance of the public hearing
(Attachment E).
Attachments
A. Land Use Application
B. Location Map
C. Narrative
D. May 17, 2021 City Council Work Session Minutes
E. PC Public Hearing Comment
F. Planning Commission Memo
G. Draft Planning Commission Minutes
H. Presentation
Disclaimer: This map is intended for reference purposes only and is
not a legally recorded map or survey. The City of Arden Hills shall
not be liable for any damages or claims that arise due to accuracy,
availability, use or misuse of the information herein pursuant to MN
Statute 466.03 Subd 21.
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ARDEN HILLS CITY COUNCIL WORK SESSION – MAY 17, 2021 5
Mayor Grant would also like to see the concrete sidewalk.
Mayor Grant recapped that they were good with parking, setback line, probably OK with
windows, concerns about building materials, and they’d like to see a concrete sidewalk.
Councilmember Scott added that he’d be thrilled to see a business relocate from downtown.
Further discussion ensued regarding parking spaces.
B. MVHS PUD Update/Crossing Light
Planning Consultant Kansier stated that Mounds View High School is asking for input on a
potential amendment to the Lake Valentine Road layout and to the timing of construction. A PUD
was approved in 2019, in order to develop property on the north side of Lake Valentine Road in
conjunction with the high school remodeling. Most of the parking was moved to the north
parking lot. There was a lot of discussion about traffic and pedestrian issues and the
improvements that needed to be made. The pedestrian signals were installed last year. The final
piece is changes to the road configuration. Originally the access road was to be moved to the west
to provide a better alignment. The School District has been working with the State on the
property purchase, the State has indicated they are at another year out in considering the sale of
this land. In light of that, the School District would like to discuss a revised layout for the Lake
Valentine Road improvements. The current timing, for either the approved or revised alignment,
does not allow the School District to complete this construction in 2021. The applicant is also
requesting the Council consider extending this deadline to 2022.
Councilmember Holmes wondered if they were trying to move the parent drop off farther east to
line up with the parking lot exit.
Wold Architects Partner Aplikowski said the primary revision is the access to the turnaround on
the south side of the road to be relocated about 70 feet to the east to line up with the driveway on
the north. He noted that the process of buying the land from the State is going so slow that they
are fearful that if they wait another year they still won’t get answers.
Mr. Aplikowski explained that the only real changes from the last plan that was approved was
that the driveway on the parking lot side was going to move west, and the existing driveway
would stay where it was. The new version brings both of those driveways to the east. Alignment
across the street was always a concern and they hope to facilitate that within the property the
school district owns. The driveway on the school district property will be a little steeper, but
manageable and stacking headed west will get shortened slightly.
Councilmember Holmes wondered if they realized there was still a crosswalk painted on the road
and people are crossing there. She felt people were crossing there and not crossing at the light.
Mounds View School District Director of Facilities Paquette said he has no problem working
with contractors to get the crosswalk blacked out.
Mounds View School District Representative Schwartz said they currently have two dismissal
times, and the majority of kids leave the building at 2:45, and cross at the light. He reviewed the
ARDEN HILLS CITY COUNCIL WORK SESSION – MAY 17, 2021 6
numbers of people he counted crossing at the light during different time periods and felt most
students cross at the light.
Councilmember Scott agreed the old crosswalk markings should be removed.
Councilmember Holden suggested they make removal of the old crosswalk a part of the
approval.
Mr. Paquette said he could have it removed right away.
Mayor Grant asked how they could stop students parking on the west side from crossing where
they want.
Mr. Schwartz replied that it takes time and training but the kids will do what they tell them.
Unfortunately, it’s more adults that cross there than students. He can get more firm with them.
Mr. Paquette added that at the last meeting they had with the State they thought it would be
another nine to 12 months before they would review it, and couldn’t guarantee there would be a
sale. The school district would like to get the rest of the project done within their own property,
along with reroofing and residing the former bus garage and the parking lot cleaned up.
Councilmember Holden asked for an explanation of how much safer completing the project this
way would be versus with the State property.
Bolton and Menk Traffic Engineer Bongard said the average queue westbound into the site
during site observations was one or two vehicles and the maximum was five. From what they see
it is functioning well and the patrol officer on site is optimistic about how traffic is moving.
Relocating the access further to the west on the State site was the preferred option, but with the
current locations with the driveways offset makes for a little uncomfortableness for people trying
to turn left from the west to east because of the overlap. Eastbound into the site will be cleaner
with dedicated right and left turn lanes. After revisiting options after receiving the news on the
State site they feel the current proposal is the best option.
Councilmember Holden wondered if it was worth making this change now or wait until they
acquire the State property and do it right for the long term.
Mayor Grant said if they could educate the kids to use the appropriate crossing, then why would
they not wait to buy the property from the State.
Mr. Paquette responded that there is no guarantee that they get the property, so they would be
back at square one. They would like to get the turn lane changes done, so if the City accepts the
plan they are putting forth they could stop pursuing the State land.
Mayor Grant asked if they would be losing parking stalls in the general area.
Bolton & Menk Traffic Engineer Bongard said he didn’t have an exact answer but he will
quantify the parking counts when they come back with a full plan.
ARDEN HILLS CITY COUNCIL WORK SESSION – MAY 17, 2021 7
Councilmember Holden would like to stipulate that if they get the State property they have no
left hand turns out of the parking lot as they exist now.
Mr. Paquette clarified that if the Council approves the solution being presented they won’t
pursue the State property.
Councilmember McClung said his preference would be to get the State land, but he would
begrudgingly agree that this is probably the best alternative, although not as safe.
Councilmember Holmes asked if traffic was held and stopped for all the buses to leave, and
asked for clarification.
Mr. Schwartz said in the morning the buses drop and go, and in the afternoon they depart at
approximately 3:14, are out in 90 seconds. If buses are queued in the morning they will stop
traffic to let them in. They don’t have room to back up so they all have to leave at the same time
in the afternoon.
Mayor Grant summarized that some want to evaluate this further when it comes forward but
have concerns. Several would have liked to see the State property be used. Pedestrian safety is
still the goal, along with traffic flow.
Mr. Schwartz said the timeline is a problem, they want to get it completed by the end of next
summer, and go one more year as is.
C. Speed Limit on City Streets
HR Green Regional Transportation Director Morast explained that the Minnesota Legislature
changed the local road speed limit rules in August, 2019. In the new process, Cities now can
lower speed limits only on City streets. Cities must develop procedures to set limits based on
safey, engineering and traffic analysis. Surrounding cities have made some changes, the biggest
being St. Anthony Village. They changed to 25 mph right away, Public Works made and installed
the signs. Falcon Heights is looking at changing or reducing speed limits. Other cities are waiting
for a variety of reasons. The City of Minneapolis decided in March, 2020, reduced speed limits in
November and launched a Slower is Safer campaign. St. Paul essentially did the same, passing
their ordinance in October 2019. The Minnesota Local Road Research Board (LRRB) has two
studies underway. They are studying guidelines for determining speed limits on municipal
roadways, and the impact of speed limit changes on urban streets. Arden Hills can choose to do
nothing and make no changes, reduce City speed limits to 25 mph, wait for the LRRB study
results, wait for other cities to act, do safety, engineering and traffic analysis or develop
procedures to reduce speed limits.
Councilmember Holden wondered why the City would need a safety, engineering and traffic
study.
Mr. Morast replied that the analysis was required in the Statute. Not all streets would need to be
lowered, the analysis would help with determining that.
Councilmember Holmes asked when the studies will be completed.
$WWDFKPHQW(
Page 1 of 4
PC Agenda Item – 3B
MEMORANDUM
DATE: August 4, 2021
TO: Planning Commission Chair and Commissioners
FROM: Jessica Jagoe, Senior Planner
SUBJECT: Planning Case #21-017 – Public Hearing Required
Applicant: ISD #621: Mounds View Public Schools
Property Location: 1900 and 1901 Lake Valentine Road
Request: PUD Amendment
Requested Action
Mounds View Public Schools (“The Applicant”) the applicant is requesting a Planned Unit
Development (PUD) Amendment for an extension for the timing of construction of road and safety
improvements as it relates to the alignment of Lake Valentine Road at 1900 and 1901 Lake
Valentine Road.
Background
1. Planned Unit Development
At their May 22, 2019 and subsequently amended on April 27, 2020, the City Council approved
Planning Case 18-014 for a Planned Unit Development with Mounds View Public Schools for
Mounds View High School. The amendment added 14 additional conditions to the existing
Planned Unit Development to address existing traffic and pedestrian safety issues based on the
findings contained within the study report, an evaluation of existing site conditions, and the
Planned Unit Development Agreement. The terms of the PUD approval requires the School
District to implement safety improvements on Lake Valentine Road to address traffic and
increased pedestrian crossings between the school building and the north parking lot, including
installation of turn lanes and other access improvements, trail and sidewalk improvements,
pedestrian signal, signage and striping modifications, and drainage and utility improvements.
The Applicant originally proposed two separate phases of traffic and pedestrian safety
improvements for Lake Valentine Road. Phase 1 safety improvements, installed in 2020, which
included installation of a pedestrian traffic signal system, crosswalk markings, temporary painted
center median, curb ramps and sidewalk pedestrian routes to the front of the school.
Page 2 of 4
The Phase 2 traffic and pedestrian safety improvements were scheduled for construction in 2021
in order to allow the School District to acquire additional property from the State of Minnesota.
This additional property would allow the relocation of the west entrance to the north parking lot
to align with the drop-off/pick-up lot on the south side of Lake Valentine Road. Additional
improvements include construction of a center median at the crosswalk, modifications to the south
boundary of the north parking lot, and the construction of dedicated right turn lanes for westbound
traffic accessing the east parking lot entrance and for the eastbound traffic accessing the drop -
off/pick-up lot.
2. Overview of Request
The Applicant has been working with the State of Minnesota for nearly two years on purchasing
property, but has been unsuccessful in obtaining an easement or acquisition of land. The State has
indicated they are at least another year out in considering the sale of this land. The Applicant
believes this option is no longer feasible and is preparing an alternate design. The City Council
reviewed this issue at their May 17, 2021, workshop. The Council noted the use of the State
property is preferred; however, they understand there is no guarantee the school district will be
able to purchase that land. Safety is the most important factor. The applicant will submit an
application for the revised improvements to the City later this year. The current schedule in the
approved PUD does not allow the School District sufficient time for completion in 2021 due to
design changes for realignment on school district land. The Applicant is requesting the Planning
Commission consider an extension of the deadline to 2022.
The Applicant has provided the following as a proposed extended schedule:
October 2021 – City Submittal
January 2022 – Issue Construction Documents
June 2022 – Begin Construction
Mid-August 2022 – Substantial Completion
This extension will allow further review and examination of vehicle counts and flows to develop
a more-refined plan for the safety improvements. In addition, the School District plans to take into
account the feedback of the City Council with regards to the Mounds View High School pick -up
and drop-off operations before and after school.
Application Review
1. 1355.04 Procedural Requirements for Specific Applications
A public hearing for a PUD Amendment request is required before the request can be brought
before the City Council. The applicant or its representative shall be given the opportunity to appear
before the Planning Commission to answer questions or give explanations regarding the proposal.
Upon completion of the public hearing and its study and consideration of the application, the
Planning Commission shall submit its written report, containing its findings, conclusions, and
recommendations as to the application, to the City Council.
Page 3 of 4
Under Section 1355.06 subd.4, an application for an amendment shall be administered in the same
manner as required for a new application. Any structural alteration, enlargement or intensification
change in site plan, or similar change not specially permitted, shall require City Council action and
all procedures shall apply as if a new application were being requested; provided, however, that
when such changes are deemed to be insignificant by the Zoning Administrator, the requirements
of a public hearing may be waived.
Findings of Fact
The Planning Commission must make a finding as to whether or not the proposed application
would adversely affect the surrounding neighborhood or the community as a whole based on the
aforementioned factors. Staff offers the following findings for consideration:
1. The properties located at 1900 and 1901 Lake Valentine Road are located in the R-1 Single
Family Residential District.
2. The proposed conditions when implemented will create a safer environment for pedestrian
movement across Lake Valentine Road.
3. The proposed roadway improvements will improve traffic flow through the road section
adjacent to the school.
4. With the applied conditions, the application is not anticipated to create a negative impact
on the immediate area or the community as a whole.
5. The traffic and pedestrian study was reviewed as part of the April 2020 Amended PUD
application by City and School District staff.
6. The City and School District staff concur on the proposed conditions and recommended
improvements.
Proposed Motion Language
Staff has provided the following options and motion language for this case.
1. Recommend Approval with Conditions: Motion to recommend approval of Planning Case 21-
017 for an Amended PUD at 1900 and 1901 Lake Valentine Road, based on the findings of
fact, as amended by the conditions in the August 4, 2021, Report to the Planning Commission:
a) Extension on timeline for construction and realignment of the west parking lot
entrance to align with the west school site entrance on the south side of Lake
Valentine Road (Pick-up / Drop-off Access) to be completed prior to the start of the
2022-2023 school year. The School District shall submit a revised design and layout
for the road and safety improvements on existing school property Site Plan Review
and approval no later than December 31, 2021.
b) All other conditions of the original Planned Unit Development and Amended
Planned Unit Development shall remain in full force and effect.
2. Recommend Approval without Conditions: Motion to recommend approval of Planning Case
21-017 for an Amended PUD at 1900 and 1901 Lake Valentine Road, based on the findings of
fact and recommendations based on the recommendations contained within the traffic study.
Page 4 of 4
3. Recommend Denial: Motion to recommend denial of Planning Case 21-017 for an Amended
PUD at 1900 and 1901 Lake Valentine Road, based on the following findings of fact: findings
to deny should specifically reference the reasons for denial and why those reasons cannot be
mitigated.
4. Table: Motion to table Planning Case 21-017 for an Amended PUD at 1900 and 1901 Lake
Valentine Road for the following reasons: a specific reason and/or information request should
be included with a motion to table.
Public Notice and Comments
Notice was published in the Pioneer Press on July 22, 2021. Notice and website was prepared
by the City and mailed to property owners within 1,000 feet of the subject property.
Deadline for Agency Actions
The City of Arden Hills received the completed application for this request on July 13, 2021.
Pursuant to Minnesota State Statute, the City must act on this request by September 11, 2021 (60
days), unless the City provides the petitioner with written reasons for an additional 60-day review
period. With consent of the applicant, the City may extend the review period beyond the initial
120 days.
Attachments
A. Land Use Application
B. Location Map
C. Narrative
D. Minutes
ARDEN HILLS PLANNING COMMISSION –August 4, 2021 5
Commissioner Wicklund moved and Commissioner Weber seconded a motion to
recommend approval of Planning Case 21-016 for Site Plan Review at 3900 Bethel Drive
based on the findings of fact and the submitted plans, as amended by the conditions in the
August 4, 2021, report to the Planning Commission. A roll call vote was taken. The motion
carried unanimously (5-0).
B. Planning Case 21-017; Mounds View Public Schools –Amendment to the Approved
Planned Unit Development –Public Hearing
Senior Planner Jagoe stated Mounds View Public Schools (“The Applicant”) the Applicant is
requesting a Planned Unit Development (PUD) Amendment for an extension for the timing of
construction of road and safety improvements as it relates to the alignment of Lake Valentine
Road at 1900 and 1901 Lake Valentine Road.
Senior Planner Jagoe explained at their May 22, 2019 and subsequently amended on April 27,
2020, the City Council approved Planning Case 18-014 for a Planned Unit Development with
Mounds View Public Schools for Mounds View High School. The amendment added 14
additional conditions to the existing Planned Unit Development to address existing traffic and
pedestrian safety issues based on the findings contained within the study report, an evaluation of
existing site conditions, and the Planned Unit Development Agreement. The terms of the PUD
approval requires the School District to implement safety improvements on Lake Valentine Road
to address traffic and increased pedestrian crossings between the school building and the north
parking lot, including installation of turn lanes and other access improvements, trail and sidewalk
improvements, pedestrian signal, signage and striping modifications, and drainage and utility
improvements.
Senior Planner Jagoe reported the Applicant originally proposed two separate phases of traffic
and pedestrian safety improvements for Lake Valentine Road. Phase 1 safety improvements,
installed in 2020, which included installation of a pedestrian traffic signal system, crosswalk
markings, temporary painted center median, curb ramps and sidewalk pedestrian routes to the
front of the school.
Senior Planner Jagoe commented the Phase 2 traffic and pedestrian safety improvements were
scheduled for construction in 2021 in order to allow the School District to acquire additional
property from the State of Minnesota. This additional property would allow the relocation of the
west entrance to the north parking lot to align with the drop-off/pick-up lot on the south side of
Lake Valentine Road. Additional improvements include construction of a center median at the
crosswalk, modifications to the south boundary of the north parking lot, and the construction of
dedicated right turn lanes for westbound traffic accessing the east parking lot entrance and for the
eastbound traffic accessing the drop-off/pick-up lot. The current schedule in the approved PUD
does not allow the School District sufficient time for completion in 2021 due to design changes
for realignment on school district land.
Senior Planner Jagoe reviewed the surrounding area, the Plan Evaluation and provided the
Findings of Fact for review:DRAFTApplicantApplica
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Planning Case 21-017;Mounds View Public Schools –Amendment to the Approved
Planned Unit Development –Public Hearing
$WWDFKPHQW*
ARDEN HILLS PLANNING COMMISSION –August 4, 2021 6
1. The properties located at 1900 and 1901 Lake Valentine Road are located in the R-1
Single Family Residential District.
2. The proposed conditions when implemented will create a safer environment for
pedestrian movement across Lake Valentine Road.
3. The proposed roadway improvements will improve traffic flow through the road section
adjacent to the school.
4. With the applied conditions, the application is not anticipated to create a negative impact
on the immediate area or the community as a whole.
5. The traffic and pedestrian study was reviewed as part of the April 2020 Amended PUD
application by City and School District staff.
6. The City and School District staff concur on the proposed conditions and recommended
improvements.
Senior Planner Jagoe stated staff recommends approval of Planning Case 21- 017 for an
Amended PUD at 1900 and 1901 Lake Valentine Road, based on the findings of fact, as
amended by the conditions in the August 4, 2021, Report to the Planning Commission:
a) Extension on timeline for construction and realignment of the west parking lot entrance to
align with the west school site entrance on the south side of Lake Valentine Road (Pick-
up / Drop-off Access) to be completed prior to the start of the 2022-2023 school year. The
School District shall submit a revised design and layout for the road and safety
improvements on existing school property Site Plan Review and approval no later than
December 31, 2021.
b) All other conditions of the original Planned Unit Development and Amended Planned
Unit Development shall remain in full force and effect.
Senior Planner Jagoe reviewed the options available to the Planning Commission on this
matter:
1. Recommend Approval with Conditions
2. Recommend Approval as Submitted
3. Recommend Denial
4. Table
Chair Vijums opened the floor to Commissioner comments.
Commissioner Zimmerman stated he was happy to see this project being completed and he
hoped this would address the concerns he has had with pedestrian and student safety.
Commissioner Weber questioned if the plans change because the school district is unable to
acquire the land from the State if this item would come back to the City.
Senior Planner Jagoe explained this timing was addressed in the recommended conditions for
approval and noted revised plans would have to come back to the City.
Chair Vijums requested comment from the school district regarding this matter.DRAFTnditions nditio
of Planning Case 21of Planning Ca -0
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ARDEN HILLS PLANNING COMMISSION –August 4, 2021 7
Paul Apilkowski, Wold Architects and Engineers, stated he was a representative for the school
district. He reported he was asking for an extension and noted the project could not be completed
in 30 days. He explained initial sketches have been submitted to staff and the basic concept was
the school district does not believe they will get the land in a timely manner. He commented the
plan was to align the driveways within school district land.
Commissioner Jefferys thanked the school district for this explanation. She asked what the
State’s explanation was for not responding to the school district’s request.
Chris Pawket, Mounds View Public Schools, stated he has had several representatives speak
with the State over the past two years. He indicated the State keeps pushing the school district off
and there was no guarantee the school district could acquire the land.
Commissioner Jefferys commented she was glad this project was moving forward but wondered
if the school district should move forward on a dual track, in order to continue pursuing the State
land, if this was the best option.
Chair Vijums stated he supported the extension and understood the State does not appear to
want to move forward with the land sale. He looked forward to seeing the new plans at some
point in the future.
Chair Vijums opened the public hearing at 7:14 p.m.
Chair Vijums invited anyone for or against the application to come forward and make comment.
There being no comment Chair Vijums closed the public hearing at 7:14 p.m.
Commissioner Wicklund moved and Commissioner Zimmerman seconded a motion to
recommend approval of Planning Case 21-017 for an Amended Planned Unit Development
at 1900 and 1901 Lake Valentine Road based on the findings of fact and the submitted
plans, as amended by the conditions in the August 4, 2021, report to the Planning
Commission. A roll call vote was taken. The motion carried unanimously (5-0).
C. Planning Case 21-018; Zoning Code Amendment to Section 1355 (Shoreland)
Regarding Classification of Lakes –Public Hearing
Senior Planner Jagoe stated the City of Arden Hills is proposing an amendment to the language
Section 1330.02 Subd. 1 of the Arden Hills City Code to amend the lake classification for Little
Johanna from a Recreational Development Lake to a General Development Lake. The lake
reclassification will amend ordinance language to be consistent with Resolution 85-22 passed by
the City Council. The ordinance amendment is an administrative action in accordance with
previous approval by the City Council that will clean up lake classification designation.
Senior Planner Jagoe explained lake classification is used to determine lot size, setbacks and, to
a certain degree, land uses on adjacent land. The classification does not pertain to surface water
use of boats or motors, hunting or fishing or fish management. Those are governed by other
regulations. Minnesota Rule 6120.3000 Subp. 1a. identifies the types of public water classes with DRAFTral ral
ushing theushing
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Chair VijumsChair Vijums closed the publicclosed the pu
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DRproval of Planning Case roval of Planning 21-01
DR1901 Lake Valentine Road 1901 Lake Valentine b
DRamended by the conditionsamended by the conditionDRsion. sion. A roll call vote was takote was takDanning anning Case 2121--001
rding Classifrding Classif
•Planning Case #21-017 –Public
Hearing Required
•Applicant: ISD #621 –Mounds
View Public Schools
•Request: Planned Unit
Development Amendment
•Planning Case 18-014 –Planned Unit Development Approved May 22, 2019 & Amended April 27, 2020.
•PUD requires the safety improvements on Lake Valentine Road to address traffic and increased pedestrian
crossings between the school building and the north parking lot to be completed prior to the 2021-2022
school year.
•Phase 1 safety improvements, installed in 2020, included installation of a pedestrian traffic signal system,
crosswalk markings, temporary painted center median, curb ramps and sidewalk pedestrian routes to the
front of the school.
•Phase 2 was scheduled for construction in 2021 in order to provide time to potentially acquire additional
property from the State of Minnesota.
•The School District has been unsuccessful the past 2 years in obtaining an easement or acquisition of land.
The Applicant believes this option is no longer feasible and is preparing an alternate design.
Background
October 2021 –City
Submittal
January 2022 –Issue
Construction Documents
June 2022 –Begin
Construction
Mid-August –Substantial
Completion
Proposed Extended Schedule
Public Notices -
•A Notice was published in the Pioneer Press on August 12, 2021. Notice and website was prepared by the City and mailed to property owners within 1,000 feet of the subject property.
•No public comment has been received following this notice.
•The Planning Commission received one public comment in advance of the public hearing.
“Unfortunately I will be out of town and unable to attend, but wanted to share how thankful I am to you and the planning commission to continue to advance this project forward.In living on Lake Valentine Road for the past six years, I have watched countless kids walk to Moundsview high school in all sorts of weather trying to make sure that they don't get hit by traffic.I've also seen runners from Bethel and Moundsview almost get hit trying to make their way on the road.I'm very excited for this project and thank you for all your work on it.”
Planning Case 21-017 –Mounds View Public Schools PUD Amendment
Questions?
Page 1 of 3
PUBLIC HEARING – 8D
MEMORANDUM
DATE: August 23, 2021
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Jessica Jagoe, Senior Planner
SUBJECT: Planning Case #21-018 – Public Hearing Required
Applicant: City of Arden Hills
Request: Zoning Code Amendment – Chapter 13 – Section 1330.02 Subd. 1
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
• Hold the required public hearing for Planning Case 21-018, an application for an
amendment to the language in Section 1330.02 Subd. 1 of the Arden Hills City Code to
amend the lake classification for Little Johanna from a Recreational Development Lake
to a General Development Lake. The City Council will be asked to make a formal
decision regarding the application under Agenda Item 9D.
Background
Earlier this year, the City Council had reviewed a variance request to construct an accessory
structure near the shoreline along Lake Johanna and amended the Shoreland Regulations to
permit accessory structures within the required structure setback from the ordinary high water
level of up to 100 square feet in size and 8 feet in height. During those planning case reviews it
was discovered that there was a discrepancy between the City’s shoreland lake classification for
Lake Johanna and Little Johanna from the designation of the Minnesota Department of Natural
Resources (DNR). Upon further research it was determined that action the City Council had
taken in May 1985 approving Resolution 85-22 (Attachment A) was never formally processed
and approved by the DNR. This resolution had either not been submitted to the DNR or was
misplaced in processing on their end. The formal request of Resolution 85-22 to the DNR was
for shoreland reclassification of Lake Johanna, Little Johanna Lake, and Karth Lake from
Recreational Development to General Development.
Page 2 of 3
This past month City Staff contacted Dan Scollan, East Metro Area Hydrologist with the DNR,
regarding next steps and available options for proceeding with Resolution 85-22. Mr. Scollan
had indicated that the DNR had reviewed the 1984/85 documentation and would proceed with
approval of Resolution 85-22 as submitted. Their decision in support of the reclassifications is
the result of the lake classification factors having not appreciably changed since 1985. Looking
at all of the classification criteria holistically, the DNR still agreed with the City’s reasoning
presented in 1985 and concurred that the area development is still consistent with the 1985
Council request as outlined. At the June 7, 2021, City Council Special Work Session, staff was
given direction to submit Resolution 85-22 to the DNR as approved on May 13, 1985. This
action necessitated an ordinance amendment to Section 1330.02 Subd. 1, Classification of Lakes
to classify Little Johanna as General Development. The City received approval of Resolution
85-22 by the DNR on June 23, 2021 (Attachment B).
Shoreland Ordinance Background
The City’s first ordinance adoption for shoreland requirements was in September 1985,
Ordinance No. 237, which was previously referred to as “Arden Hills Shoreland Management
Ordinance”. This ordinance incorporated the language and lake classifications as recommended
in the May 1985 resolution. The most substantive update of the shoreland ordinance occurred in
February 2010. This ordinance review was intended to address a number of holes that still
remained unaddressed after an earlier update in 2002. During this process the City conducted an
extensive review of development regulations including, but not exclusive to, exceptions to OHW
setbacks, wetland setbacks, accessory structure allowances, additional definitions, removal of
vegetation and grading and filling standards in order to gain a greater consistency with the DNR
guidelines. This research did not involve discussion of lake classifications. However,
incorporated into this ordinance amendment Little Johanna was shifted to a Recreational
Development Lake. It is suspected that the inconsistency in lake classification was caught as
part of that review and amended to reflect DNR categorization. Again, the inconsistency
between the City and DNR was due to the failure to finalize processing of Resolution 85-22.
Discussion
As a result of previous discussions, Staff has drafted the following language amending Section
1330.02 Subd. 1. under the Arden Hills City Code (Attachment C). This language reclassifies
Little Johanna from a Recreational Development Lake to a General Development Lake
consistent with Resolution 85-22 passed by the City Council.
Page 3 of 3
Public Notice and Comments
A Zoning Code Amendment requires a public hearing. A public hearing notice for this planning
case was published in the Pioneer Press on August 12, 2021. Notice and website was prepared
by the City and mailed to property owners within 1,000 feet of the subject waterbody.
As of August 17, 2021, Staff has not received any public comments regarding this case.
A preliminary request for comment of shoreland ordinance amendment was sent to the DNR on
July 26, 2021. The City received a conditional approval on July 28, 2021 (Attachment D). City
staff would submit for final approval upon adoption of the ordinance amendment.
Attachments
A. Resolution 85-22
B. DNR Shoreland Reclassification Letter
C. Draft Ordinance 2021-007
D. DNR Comments
E. Planning Commission Memo
F. Draft Planning Commission Minutes
G. Presentation
Page 1
June 23, 2021
Jessica Jagoe
City of Arden Hills Senior Planner
1245 W Highway 96
Arden Hills, MN 55112
RE: Shoreland Classification Status of Johanna, Little Johanna, and Karth Lakes
Dear Ms. Jagoe,
The City of Arden Hills and the DNR have been in periodic communication concerning the classifications of
lakes Johanna (Lake ID Number 62007800), Little Johanna (62005800), and Karth (62007200) since 1984. At
that time, the City requested that the shoreland classification for Lake Johanna, as well as Little Johanna Lake
(62005800) and Karth Lake (62007200), be changed from their original Recreational Development (RD)
classifications to General Development (GD). The City presented evidence and justification in support of the
reclassifications to GD. DNR agreed with the City’s reasoning, and responded with a letter to the City
informing them that the request would be approved when DNR received notice of a resolution from the City
requesting the reclassification, as required by Minnesota Rule Part 6120.3000 Subpart 3.
DNR still concurs with the reasoning supporting the requested reclassifications of these three lakes made in
1984 and is ready to officially adopt the new classifications. The DNR considers the recent City Council actions,
as well as the provision of the original resolution passed in 1985 (Resolution 85-22), to be sufficient official
acknowledgement of the City’s request. Therefore, the DNR now considers these lakes to be officially
reclassified:
Lake Name Lake ID Number Old DNR Classification New DNR Classification
Johanna 62007800 Recreational Development General Development
Little Johanna 62005800 Recreational Development General Development
Karth 62007200 Recreational Development General Development
A shoreland ordinance is an important land use regulation that helps to protect surface water quality, near
shore habitat, and shoreland aesthetics of Minnesota's public waters. We appreciate your efforts to protect
these resources for all present and future Minnesotans. Area Hydrologist Dan Scollan is available to assist with
shoreland ordinance technical guidance and to consult you on other land and water-related projects.
Page 2
Sincerely,
Dan Lais
Regional Manager, Ecological & Water Resources Division
Attachments:
Resolution No. 85-22, 05/13/1985
Wehrman Counsultants Associated Inc. to DNR, 12/26/1984
c: Dan Scollan, DNR East Metro Area Hydrologist
John (Jack) Gleason, DNR Hydrologist Supervisor
Kathy Metzker, DNR Land Use Program Hydrologist
Dan Petrik, DNR Land Use Program Specialist
Page 1 of 2
ORDINANCE NO. 2021-007
CITY OF ARDEN HILLS
RAMSEY COUNTY, MINNESOTA
AN ORDINANCE AMENDING CHAPTER 13,
ZONING CODE, SECTION 1330, SUBSECTION 1330.02, SUBD. 1
OF THE ARDEN HILLS CITY CODE
THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, ORDAINS:
SECTION 1. Chapter 13, Zoning Code, Section 1330.02, Shoreland Management Districts and
Uses, Subd. 1, is hereby amended by deleting strikethrough language and adding the underlined language
as follows:
1330.02 Shoreland Management Districts and Uses.
Subd. 1. Classification of Lakes. (revised 8/23/21)
DNR I.D. No.
General Development Lakes:
Josephine 62-57
Johanna 62-78
Karth 62-72
Little Johanna 62-58
Recreational Development Lakes:
Little Johanna 62-58
Round Lake 62-70
Natural Environmental Lakes:
Sunfish 62-65
Valentine 62-71
SECTION 2. This Ordinance shall become effective the day following its publication.
Attachment C
Page 2 of 2
To view the final document, access adopted Ordinances via Arden Hills Public Laserfiche Weblink by visiting
cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage.
PASSED and ADOPTED this 23rd day of August, 2021, by the City Council of the City of Arden
Hills, Minnesota.
CITY OF ARDEN HILLS
By _______________________________
David Grant, Mayor
ATTEST:
_____________________________
Julie Hanson, City Clerk
Published in the St. Paul Pioneer Press on August 26, 2021.
1
July 28, 2021
Jessica Jagoe
Senior Planner
1245 West Highway 96
Arden Hills, MN 55112
Re: Conditional Approval of Arden Hills Shoreland Ordinance Amendment
Dear Ms. Jagoe:
Thank you for sending your proposed shoreland ordinance amendment to the DNR for conditional
approval review. I am pleased to inform you that the proposed amendment is substantially compliant
with the statewide rules and hereby approved, provided all of the conditions of approval in this letter
are met.
Ordinance Evaluation
We have reviewed the following sections that you propose to amend in your draft ordinance received
on July 26, 2021 for compliance with state shoreland rules (MR 6120.2500 – 6120.3900). We specifically
reviewed City Code Section 1330.02, subd. 1. Our conditional approval only applies to the specific
section.
Conditions of Approval
The following conditions must be met before the DNR will issue final approval:
1. Return the attached “Ordinance Processing Checklist” and documents identified on the
checklist.
Next Steps
Following are the steps for completing and receiving final DNR approval for your amendment:
1. Revise the amendment based on the conditions listed above under conditional approval.
2. The city council adopts the amendment revised according to the listed conditions.
3. Email the completed Ordinance Processing Checklist (attached) and the documents identified on
the checklist within 10 days of city council) adoption to:
a. Dan Scollan, East Metro Area Hydrologist (daniel.scollan@state.mn.us)
b. Ordinance.review.dnr@state.mn.us
4. We will review the amendment adopted by the city council for consistency with the above
conditions.
5. If the adopted amendments are consistent with the conditions, I will send you a “final approval”
letter. State rules require DNR final approval of shoreland ordinances and amendments for
those ordinances to be effective.
Attachment D
2
A shoreland ordinance is an important land use regulation that helps to protect surface water quality,
near shore habitat, and shoreland aesthetics of Minnesota’s public waters. We appreciate your efforts
to protect these resources for all present and future Minnesotans. Dan Scollan is available to assist with
ordinance technical guidance and to consult with you on other land and water-related projects.
Sincerely,
Tim Crocker
District Manager, Ecological & Water Resources Division
Attachments:
Proposed Ordinance Amendment
Ordinance Processing Checklist
c: Dan Scollan, DNR East Metro Area Hydrologist
John (Jack) Gleason, DNR Hydrologist Supervisor
Ordinance.review.dnr@state.mn.us
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Dan Scollan DNR East Metro Area Hydrologist
2021-07-26
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______________________
ORDINANCE PROCESSING CHECKLIST
Please complete, sign and return this checklist and all required documents by email to the
DNR:
Ordinance.review.dnr@state.mn.us, and
your Area Hydrologist
1. _______________ Date(s) of published public hearing notice(s). Email the notice
with this checklist.
_______________
2. _______________ Date(s) of public hearing(s).
_______________
3. _______________ Date of ordinance adoption. Email the adopted ordinance/
amendment with the signature of the chief elected official in
PDF format with this checklist.
4. _______________ Date of newspaper publication of adopted ordinance/
amendment or ordinance amendment summary.
5. Email a zoning map showing the “district” corresponding to the adopted ordinance
at the time of adoption, if one exists, and the underlying zoning districts if the
adopted ordinance refers to them.
_______________________________________________
Signature of Clerk/Auditor
_______________________________________________
Name of Community
Page 1 of 4
PC AGENDA ITEM – 3C
MEMORANDUM
DATE: August 4, 2021
TO: Planning Commission Chair and Commissioners
FROM: Jessica Jagoe, Senior Planner
SUBJECT: Planning Case #21-018 – Public Hearing Required
Applicant: City of Arden Hills
Request: Zoning Code Amendment – Chapter 13 – Section 1330.02 Subd. 1
Requested Action
The City of Arden Hills is proposing an amendment to the language Section 1330.02 Subd. 1 of
the Arden Hills City Code to amend the lake classification for Little Johanna from a Recreational
Development Lake to a General Development Lake. The lake reclassification will amend
ordinance language to be consistent with Resolution 85-22 passed by the City Council. The
ordinance amendment is an administrative action in accordance with previous approval by the City
Council that will clean up lake classification designation.
Lake Classification
Lake classification is used to determine lot size, setbacks and, to a certain degree, land uses on
adjacent land. The classification does not pertain to surface water use of boats or motors, hunting
or fishing or fish management. Those are governed by other regulations. Minnesota Rule
6120.3000 Subp. 1a. identifies the types of public water classes with a general description of each
class. Staff has provided below the descriptions for waterbody classifications specific to the
reclassification discussion as defined by State Statute:
A. Natural environment lakes are generally small, often shallow lakes with limited
capacities for assimilating the impacts of development and recreational use. They
often have adjacent lands with substantial constraints for development such as
high water tables, exposed bedrock, and unsuitable soils. These lakes, particularly
in rural areas, usually do not have much existing development or recreational use.
B. Recreational development lakes are generally medium-sized lakes of varying
depths and shapes with a variety of landform, soil, and groundwater situations on
Page 2 of 4
the lands around them. They often are characterized by moderate levels of
recreational use and existing development. Development consists mainly of
seasonal and year-round residences and recreationally-oriented commercial uses.
Many of these lakes have capacities for accommodating additional development
and use.
C. General development lakes are generally large, deep lakes or lakes of varying
sizes and depths with high levels and mixes of existing development. These lakes
often are extensively used for recreation and, except for the very large lakes, are
heavily developed around the shore. Second and third tiers of development are
fairly common. The larger examples in this class can accommodate additional
development and use.
The Minnesota Department of Natural Resources (DNR) provides information on their website on
the data points used in determination of lake classifications as noted below:
Natural Environment Lakes – Natural Environment Lakes usually have less than 150
total acres, less than 60 acres per mile of shoreline, and less than three dwellings per
mile of shoreline. They may have some winter kill of fish; may have shallow, swampy
shoreline; and are less than 15 feet deep.
Recreational Development Lakes – Recreational Development Lakes usually have
between 60 and 225 acres of water per mile of shoreline, between 3 and 25 dwellings
per mile of shoreline, and are more than 15 feet deep.
General Development Lakes – General Development Lakes usually have more than
225 acres of water per mile of shoreline and 25 dwellings per mile of shoreline, and are
more than 15 feet deep.
In addition to lake size, shoreline, and depth, the DNR also considers existing development,
crowing potential, ecological classification, soil, slope, and vegetation as part of their aggregate
assessment.
Ordinance Background
In 1969, the State of Minnesota passed the Shoreland Management Act which directed the DNR
to develop rules and oversee programs for shoreland management for Cities and Counties. The
DNR adopted Shoreland rules for Cities in 1976. In response to the adoption of State rules, the
City in 1984 studied the differences between our existing zoning controls and the State Shoreland
Management Standards. On December 26, 1984, the City submitted a preliminary request to the
DNR for comment prior to submittal of the formal request (Attachment B). This letter included a
summary of City comments for seeking the lake reclassification of several lakes, and relaxation of
lot area and lot coverage requirements. The City received a response from the DNR of a
willingness to accept all of the requested changes. Based on that direction, the City Council passed
Resolution 85-22, Lake Reclassification and Zoning Provision Modifications on May 13, 1985 to
request official approval from the DNR (Attachment C). It was recently discovered that between
1985 and 2021, this resolution was either never sent or lost on the part of the DNR.
Page 3 of 4
The City’s first ordinance adoption for shoreland requirements was in September 1985,
Ordinance No. 237, which was previously referred to as “Arden Hills Shoreland Management
Ordinance”. This ordinance incorporated the language and lake classifications as recommended
in the May 1985 resolution. The most substantive update of the shoreland ordinance occurred in
February 2010. This ordinance review was intended to address a number of holes that still
remained unaddressed after an earlier update in 2002. During this process the City conducted an
extensive review of development regulations including, but not exclusive to, exceptions to OHW
setbacks, wetland setbacks, accessory structure allowances, additional definitions, removal of
vegetation and grading and filling standards in order to gain a greater consistency with the DNR
guidelines. This research did not involve discussion of lake classifications. However,
incorporated into this ordinance amendment Little Johanna was shifted to a Recreational
Development Lake. It is suspected that the inconsistency in lake classification was caught as
part of that review and amended to reflect DNR categorization. Again, the inconsistency
between the City and DNR was due to the failure to finalize processing of Resolution 85-22.
This past month City staff contacted Dan Scollan, East Metro Area Hydrologist with the DNR,
regarding next steps and available options for proceeding with Resolution 85-22. Mr. Scollan had
indicated that the DNR had reviewed the 1984/85 documentation and would proceed with approval
of Resolution 85-22 as submitted. Their decision in support of the reclassifications is the result of
the lake classification factors having not appreciably changed since 1985. Looking at all of the
classification criteria holistically, the DNR still agreed with the City’s reasoning presented in 1985
and concurred that the area development is still consistent with the 1985 Council request as
outlined. At the June 7, 2021, City Council Special Work Session, staff was given direction to
submit Resolution 85-22 to the DNR as approved on May 13, 1985. This action necessitated an
ordinance amendment to Section 1330.02 Subd. 1, Classification of Lakes to classify Little
Johanna as General Development. The City received approval of Resolution 85-22 by the DNR
on June 23, 2021 (Attachment D).
Additional Review
Minnesota Department of Natural Resources approved Shoreland Classifications as stated in
Resolution 85-22 on June 23, 2021. Preliminary request for comment of shoreland ordinance
amendment was sent to the DNR on July 26, 2021.
Findings of Fact
The Planning Commission must make a finding as to whether or not the proposed application
would adversely affect the surrounding neighborhood or the community as a whole based on the
aforementioned factors. Staff offers the following findings for consideration:
General Findings:
1. The City of Arden Hills is proposing amendments to the language of Chapter 13 –
Zoning Code of the City Code.
2. The City of Arden Hills is proposing to classify Little Johanna as a General Development
Lake.
Page 4 of 4
3. Amendments to the Shoreland Regulations require approval from the Minnesota DNR.
4. Amendments to the Zoning Code regulations require a public hearing prior to action by
the City Council.
Options and Motion Language
Staff has provided the following options and motion language for this case.
• Recommend Approval: Motion to recommend approval of Planning Case 21-018 for a
Zoning Code Amendment to Chapter 13 of the Arden Hills City Code to reclassify Little
Johanna as a General Development Lake as presented in the August 4, 2021 Report to the
Planning Commission.
• Recommend Denial: Motion to recommend denial of Planning Case 21-018 for a Zoning
Code Amendment to Chapter 13 of the Arden Hills City Code to reclassify Little Johanna
as a General Development Lake: findings to deny should specifically reference the
reasons for denial.
• Table: Motion to table Planning Case 21-018 for a Zoning Code Amendment to Chapter
13 of the Arden Hills City Code to reclassify Little Johanna as a General Development
Lake: the Planning Commission should identify a specific reason and/or information
request should be included with a motion to table.
Public Notices
A Zoning Code Amendment requires a public hearing. Notice was published in the Pioneer
Press on July 22, 2021. Notice and website was prepared by the City and mailed to property
owners within 1,000 feet of the subject property. The City has not received any public comments
regarding this case.
Attachments
A. Draft Ordinance Amendment 2021-XXX
B. City Preliminary Request Letter
C. Resolution 85-22
D. DNR Shoreland Reclassification Letter
E. Minutes
ARDEN HILLS PLANNING COMMISSION –August 4, 2021 7
Paul Apilkowski, Wold Architects and Engineers, stated he was a representative for the school
district. He reported he was asking for an extension and noted the project could not be completed
in 30 days. He explained initial sketches have been submitted to staff and the basic concept was
the school district does not believe they will get the land in a timely manner. He commented the
plan was to align the driveways within school district land.
Commissioner Jefferys thanked the school district for this explanation. She asked what the
State’s explanation was for not responding to the school district’s request.
Chris Pawket, Mounds View Public Schools, stated he has had several representatives speak
with the State over the past two years. He indicated the State keeps pushing the school district off
and there was no guarantee the school district could acquire the land.
Commissioner Jefferys commented she was glad this project was moving forward but wondered
if the school district should move forward on a dual track, in order to continue pursuing the State
land, if this was the best option.
Chair Vijums stated he supported the extension and understood the State does not appear to
want to move forward with the land sale. He looked forward to seeing the new plans at some
point in the future.
Chair Vijums opened the public hearing at 7:14 p.m.
Chair Vijums invited anyone for or against the application to come forward and make comment.
There being no comment Chair Vijums closed the public hearing at 7:14 p.m.
Commissioner Wicklund moved and Commissioner Zimmerman seconded a motion to
recommend approval of Planning Case 21-017 for an Amended Planned Unit Development
at 1900 and 1901 Lake Valentine Road based on the findings of fact and the submitted
plans, as amended by the conditions in the August 4, 2021, report to the Planning
Commission. A roll call vote was taken. The motion carried unanimously (5-0).
C. Planning Case 21-018; Zoning Code Amendment to Section 1355 (Shoreland)
Regarding Classification of Lakes –Public Hearing
Senior Planner Jagoe stated the City of Arden Hills is proposing an amendment to the language
Section 1330.02 Subd. 1 of the Arden Hills City Code to amend the lake classification for Little
Johanna from a Recreational Development Lake to a General Development Lake. The lake
reclassification will amend ordinance language to be consistent with Resolution 85-22 passed by
the City Council. The ordinance amendment is an administrative action in accordance with
previous approval by the City Council that will clean up lake classification designation.
Senior Planner Jagoe explained lake classification is used to determine lot size, setbacks and, to
a certain degree, land uses on adjacent land. The classification does not pertain to surface water
use of boats or motors, hunting or fishing or fish management. Those are governed by other
regulations. Minnesota Rule 6120.3000 Subp. 1a. identifies the types of public water classes with DRAFTshing shing
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looked forward to seeing thed forward t
ing at 7:t 7:1414 p.m.p.m.
or or against the application to or or against the application to
Chair VijumsChair Vijums closed the publicclosed the pu
cklund d moved and Commismoved and Commis
DRroval of Planning Case roval of Planning 21-0
DR1901 Lake Valentine Road 1901 Lake Valentine R
DRamended by the conditionamended by the conditionDRon. on. A roll call vote was takA roll call vote wDning ning C2121
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Plannin -018;Zoning Code Amendment to Section 1355 (Shoreland) Dning ning Case 21Case 21--00
Regarding Classification of Lakes –Public Hearing ng Classing Classi
Attachment F
ARDEN HILLS PLANNING COMMISSION –August 4, 2021 8
a general description of each class. Staff has provided below the descriptions for waterbody
classifications specific to the reclassification discussion as defined by State Statute:
A. Natural environment lakes are generally small, often shallow lakes with limited capacities
for assimilating the impacts of development and recreational use. They often have
adjacent lands with substantial constraints for development such as high water tables,
exposed bedrock, and unsuitable soils. These lakes, particularly in rural areas, usually do
not have much existing development or recreational use.
B. Recreational development lakes are generally medium-sized lakes of varying depths and
shapes with a variety of landform, soil, and groundwater situations on the lands around
them. They often are characterized by moderate levels of recreational use and existing
development. Development consists mainly of seasonal and year-round residences and
recreationally-oriented commercial uses. Many of these lakes have capacities for
accommodating additional development and use.
C. General development lakes are generally large, deep lakes or lakes of varying sizes and
depths with high levels and mixes of existing development. These lakes often are
extensively used for recreation and, except for the very large lakes, are heavily developed
around the shore. Second and third tiers of development are fairly common. The larger
examples in this class can accommodate additional development and use.
Senior Planner Jagoe provided further comment on the Ordinance background and provided the
following Findings of Fact:
1. The City of Arden Hills is proposing amendments to the language of Chapter 13 –Zoning
Code of the City Code.
2. The City of Arden Hills is proposing to classify Little Johanna as a General Development
Lake.
3. Amendments to the Shoreland Regulations require approval from the Minnesota DNR.
4. Amendments to the Zoning Code regulations require a public hearing prior to action by
the City Council.
Senior Planner Jagoe stated staff recommended approval of a Zoning Code Amendment to
Chapter 13 of the Arden Hills City Code to reclassify Little Johanna as a General Development
Lake as presented in the August 4, 2021 Report to the Planning Commission.
Senior Planner Jagoe reviewed the options available to the Planning Commission on this
matter:
1. Recommend Approval with Conditions
2. Recommend Approval as Submitted
3. Recommend Denial
4. Table
Chair Vijums opened the floor to Commissioner comments.DRAFTcreatiocreati
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ARDEN HILLS PLANNING COMMISSION –August 4, 2021 9
Commissioner Zimmerman stated this was a long overdue administrative issue that had to be
taken care of.
Chair Vijums commented he found it strange that the classification has been shifted back to
recreational on February 10, 2021.
Senior Planner Jagoe explained this was done after completing a broader review of shoreland
ordinances to be consistent with the DNR.
Chair Vijums questioned if the reclassification will help with the permit for the new storage
shed.
Senior Planner Jagoe reported Lake Johanna was already classified as a general development
lake, so there would be no impacts or changes to that request. She explained the only change
being proposed was to Little Johanna.
Chair Vijums opened the public hearing at 7:23 p.m.
Chair Vijums invited anyone for or against the application to come forward and make comment.
David Short, 3156 Shorewood Drive, questioned what the difference was between general
development and recreational lakes.
Senior Planner Jagoe explained general development lakes are more developed, smaller lot
sizes with deeper bodies of water. She indicated recreational lakes have larger lots and less
development. She stated a natural environment lakes are the least dense and have further
setbacks with more of a buffer between development and the shoreline.
There being no additional comment Chair Vijums closed the public hearing at 7:26 p.m.
Commissioner Weber reported nothing was changing for the lakes except for the classification
of Little Johanna.
Senior Planner Jagoe discussed how the City would not be creating any non-conforming lots
with the proposed change because the setback from OHW would be changing from 75 feet to 50
feet.
Chair Vijums moved and Commissioner Zimmerman seconded a motion to recommend
approval of Planning Case 21-018 for a Zoning Code Amendment to Chapter 13 of the
Arden Hills City Code to reclassify Little Johanna as a General Development Lake as
presented in the August 4, 2021 Report to the Planning Commission. A roll call vote was
taken. The motion carried unanimously (5-0).
UNFINISHED AND NEW BUSINESS
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•Planning Case #21-018 –Public
Hearing Required
•Applicant: City of Arden Hills
•Request: Zoning Code Amendment
Chapter 13, Zoning Code
Shoreland Amendment is an administrative action to clean up ordinance
language to reclassify Little Johanna from a Recreational Development Lake to
a General Development Lake.
Resolution 85-22
Lake Johanna
Little Johanna
Karth Lake
from
Recreational Development
to
General Development
Historical Information
•1969 -State of Minnesota passed the Shoreland Management Act due to concerns over rapid
development, crowding, and declining water quality and recreational value of the State’s lakes
and rivers.
•1976 -DNR adopts Shoreland rules for Cities. These Shoreland rules are MN Rules Chapter 6120,
Shoreland and Floodplain Management.
•1984 –City studies existing controls and State Shoreland Management Standards and submits
preliminary request to DNR for Lake Reclassifications.
•May 1985 –City Council passes Resolution 85-22 as official request for lake reclassifications.
•September 1985 –City adopts 1st shoreland ordinance consistent with resolution.
•Between 1985 –2021 –The resolution was either never sent or lost on the part of the DNR.
•February 2010 -Little Johanna was shifted to Recreational Development with other updates in
the Shoreland Ordinance.
Section 1330.01 Subd. 1, Classification of Lakes
•June 7, 2021 -City Council Special Work Session, staff was given
direction to submit Resolution 85-22 to the DNR as approved on
May 13, 1985.
•June 23, 2021 -DNR approves Lake Reclassifications of Resolution
85-22.
•August 5, 2021 –The Planning Commission voted unanimously to
recommend approval of ordinance amendment.
Redlined Ordinance Amendment -
Public Notices -
•Notice was published in the Pioneer Press on August 12, 2021. Notice and website was prepared by the City and mailed to property owners within 1,000 feet of the subject waterbody.
•No public comments received.
•DNR granted conditional approval on July 28, 2021.
Planning Case 21-018 –Shoreland Ordinance Amendment
Questions?
________________________________________________________________________________________________________
Page 1 of 5
PUBLIC HEARING – 8E
MEMORANDUM
DATE: August 23, 2021
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Jessica Jagoe, Senior Planner
SUBJECT: Planning Case # 21-016 – No Public Hearing Required
Applicant: Bolton & Menk
Property Location: 3900 Bethel Drive
Request: Site Plan Review
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider the Following:
A public hearing is not required for Site Plan Review. The Council shall consider holding a public
hearing to allow an opportunity for comment on Planning Case 21-016 for Site Plan Review for
Bethel University to update the scoreboard and sound system adjacent to the stadium field and
track located in the southern quadrant of the Bethel University Campus. The City Council will be
asked to make a formal decision regarding the application under Agenda Item 9E.
Approval of a Site Plan Review requires an affirmative vote of three councilmembers.
Background
1. Overview of Request
Bethel University was approved a Conditional Use Permit Amendment on May 3, 2021 for stadium
field upgrades which included the addition of a new track around it and practice fields to be
converted into multi-purpose fields in the southern quadrant of their main campus at 3900 Bethel
Drive. The CUP Amendment application noted that Bethel University was proposing changes to
the scoreboard. Conditions of the CUP Amendment approval were that a separate permit shall be
required for the scoreboard and that prior to replacement of sound system, Bethel University would
be required to submit new sound system plans to the City Council for approval.
The Applicant is proposing to convert the existing electronic scoreboard to a LED/Video capable
scoreboard with a sound system fully contained within the accessory structure.
Page 2 of 5
2. Site Data
Future Land Use Plan: Public and Institutional
Existing Land Use: Public and Institutional
Zoning: INST – Institutional District
Size: 191.32 Acres (Including main campus, athletic complex, and part of Lake Valentine)
Topography: Varied topography across campus
Plan Evaluation
Chapter 13, Zoning Regulations Review
1. District Requirements Chart (INST Institutional District) – Section 1320.06
Under the 2040 Comprehensive Plan, the Bethel University campus is guided as Public &
Institutional on the land use plan. The main Bethel University campus is located in the Institutional
Zoning District. Higher education campus uses, including but not limited to classrooms and
laboratories, are allowed conditional uses in this district. The proposed changes to the accessory
structure that the Applicant proposes to add are complementary to the use of the Subject Property
as an educational institution.
2. General Requirements - Sections 1325.01 and 1325.05
A. Permanent Accessory Structures – Meets Requirements
The Applicant is proposing to replace the existing electronic scoreboard with an LED/Video
capable scoreboard as an accessory structure which is allowed in the INST District. Permanent
accessory structures in any district, except residential, shall be subject to Council approval. The
exterior finish of accessory structures shall be compatible in appearance and material used with
the principal structure served by the accessory structure. In this case, the Applicant is proposing
enhanced aesthetic features which include the steel beams being encased with a brick and stucco
solid base of the structure to match the brick appearance of the existing university buildings.
The steel support columns around the scoreboard will be painted. The base design has been
modified from the Planning Commission review. These same aesthetic materials will be visible
in view of the backside of the scoreboard. In addition, the Applicant has provided an exhibit of
the scoreboard surface and electrical components as visible from the backside.
B. Height – Meets Requirements
Accessory structures in all other Zoning Districts, except residential, shall not exceed the height
of the principal structure to which it is accessory. The current accessory structure has 308 square
feet of scoreboard area (14’ x 22’) and is 26 feet tall. The Applicant is proposing to replace with
a larger accessory structure that will consist of approximately 560 square feet of scoreboard area
(approx. 17’ x 31’) and at a height of 31’9”. The maximum height requirement in the INST
District is 35 feet. The Applicant notes the height of the pressbox adjacent to the stadium field is
approximately 40 feet. The proposed accessory structure for Bethel University will stay in
compliance with district height requirements.
C. Setbacks – Meets Requirements
Setbacks in the INST District are 50 feet in the front yard, 20 feet in the rear yard, and 10 feet in
the side yard. Structures must be located a minimum of 100 feet from abutting residential
Page 3 of 5
property. There are currently no structures within 100 feet of abutting residential properties. The
proposed scoreboard will be moved southwest of the existing scoreboard location and remains
approximately 135 feet from the south property line. The Applicant is not proposing any
structures within the 100 feet setback.
D. Lighting – Meets Requirements
As part of the CUP Amendment, the Applicant was approved stadium lighting around the
football field and track subject to providing photometric calculations for lighting at the property
lines of all adjacent residential properties indicating the plan meets ordinance requirements. The
Applicant is not proposing any new lighting as part of this application. Section 1325.05 Subd. 3
requires lighting in all districts to direct light away from adjoining lots and public streets. Direct
or sky-reflected glare, from floodlights or high temperature processes such as combustion or
welding, shall not be directed at any adjoining lots or public streets. In addition, Section 1325.05
Subd. 3 also requires the source of illumination to be hooded, concealed or controlled in a
manner so as to direct the lighting pattern only on the site to which the lighting is intended.
The proposed scoreboard will be a full color approximately 21’ tall by 31’ wide LED video
display. The Applicant has provided a photometric plan which includes the LED/Video
scoreboard display with illumination levels. The plan illustrates the scoreboard will not output
additional lighting beyond the intensity of the approved lighting fixtures for the stadium. The
proposed location of the LED/Video capable scoreboard in the SW corner of the stadium is
positioned in a manner to direct the light pattern towards the stadium. Any light or combination
of lights shall not cast light that exceeds a meter reading of one foot candle on the travel lanes of
adjoining public streets or 0.4 foot candles on adjoining residential property. The maximum
illumination shown on the Applicant’s photometric plan is 1.28 foot candles on the north side of
the proposed new scoreboard location. The light levels at the Railroad ROW are less than 0.43
foot candles. Light levels will be less at adjoining residential property.
E. Building and Landscaping Coverage – Meets Requirements
The Zoning Code requirements for the INST District allow a maximum building footprint of 35%
and a minimum landscape area of 25%. Landscaping is defined as all plantings, including trees,
grass, and shrubs.
The proposed scoreboard would not result in much of any additional structure coverage on the
Subject Property since the replacing an existing structure. The Applicant is not proposing any
changes to landscape. The approved CUP for the campus limits the total lot coverage of
impervious surfaces to 25% and requires a minimum landscape lot area of 75%. As proposed, the
replacement accessory structure would not exceed the lot coverage requirements for the campus.
F. Noise – Meets Requirements
As a condition of the CUP Amendment, the Applicant is required to submit new sound system
plans to the City Council for approval. The proposed sound system model will be SP-1000
Stadium Pro Sound from Nevco. The Applicant is proposing a fully embedded sound cabinet
within the scoreboard accessory structure. The sound cabinet is approximately 4’ tall by 6’ wide
located atop of the LED screen. The sound cabinet is completely surrounded by a 1” thick acoustic
foam. The purpose of the foam is to reduce sound wave vibrations to the mechanical structure of
the scoreboard display products, but also dampens the sound waves leaving the rear of the display.
Page 4 of 5
There are no other sound system amplification or speakers proposed as part of the stadium
upgrades. Previous review and discussion included speakers attached to lighting, but that has been
eliminated. The sound cabinet will feature two speakers and one subwoofer.
The Applicant has indicated that the existing scoreboard current PA system is max upper 70 dB’s
at the property line and as you move closer to the pressbox will climb to the mid 80’s. Levels
standing on the bleachers in front of the speakers did reach 90 dB, but never reached 100 dB. The
SP-1000 enclosure is noted to be in the lower frequency levels of 70-80 dB’s. In addition, the SP-
1000 speakers are directional speakers. The Applicant intends to aim the speakers at the home
bleachers, so that sound travels away from the adjacent residences. The new scoreboard location
in the SW corner of the stadium field is positioned to further direct sound towards the home
bleachers. Both of those changes with the new sound system are intended to be an improvement
over the old system. Included with the submission is an example of sound modeling to illustrate
scoreboard sound system dB levels with the projected levels at distances within the field.
3. Signage Requirements – Section 1250
A. Section 1250.05 - Meets Requirements
In Section 1250.05, Permanent Scoreboard Signs for Athletic Fields at Mounds View High School,
Bethel University, and Northwestern College it states that athletic fields may be permitted signage
that is clearly secondary to the overall appearance of the scoreboard. Such signage shall face the
field of play so that the impact of the signage is directed only to those utilizing the field or watching
the sporting event, and not surrounding property owners. The content of scoreboard signage shall
comply with the sponsorship sign regulations as established by Bethel University. The Applicant
Decibel levels of common noise sources from the
Minnesota Pollution Control Agency:
Page 5 of 5
has indicated the video capable scoreboard will be used for game-related activities and will not be
used for advertising or sponsorship.
B. Section 1250.06 – Meets Requirements
In Section 1250.06, Permanent Signs for Athletic at Mounds View High School, Bethel University,
and Northwestern College is permitted as an entrance gate style sign, affixed to a
pressbox/grandstand, or signage included on the scoreboard. Such signage shall not be lit by a
direct lighting source and constructed of durable materials (finished metal, finished wood, plastic).
Under Subd. 1, Sign Area, the scoreboard field naming signage shall not exceed 40% of the total
scoreboard area.
The Applicant is not proposing signage that will be visible from a public roadway or from outside
Bethel University. The scoreboard will feature a 4’ x 31’ field naming placard constructed of
finished metal that is not illuminated. The “Bethel University” signage calculates to be
approximately 22% of the total scoreboard area.
Application Review
1355.04 Procedural Requirements for Specific Applications
Section 1355.04, Subd. 5 of the Arden Hills Zoning Code states that a public hearing is not
required for Site Plan Review, but neighboring property owners shall be notified. Notification
was prepared in accordance with City policy.
Public Notice and Comments
A Notice was published in the Pioneer Press on August 12, 2021. Notice and website was
prepared by the City and mailed to property owners within 500 feet of the subject property.
As of August 18, 2021, Staff has not received any public comment regarding this case.
Staff had received two inquiries for information on scoreboard size and lighting prior to the
Planning Commission meeting. The application materials were provided for further review of
request. No public comments were submitted in advance of the Planning Commission meeting.
Attachments
A. Land Use Application
B. Location Map
C. Narrative
D. Site Plans
E. Existing Scoreboard
F. Proposed Scoreboard
G. Sound System
H. Lighting Photometric Exhibits
I. Planning Commission Memo
J. Draft Planning Commission Minutes
K. Presentation
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6/29/21
Location Map
Legend
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March 31, 2021
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Facilities Management
3900 Bethel Drive
St. Paul, Minnesota
55112-6999
651.638.6200
July 15, 2021
Ms. Jessica Jagoe
Senior Planner
City of Arden Hills
1245 West Highway 96
Arden Hills MN 55112
Re: Bethel University Athletic Improvements- Scoreboard
Dear Jessica,
We appreciate your review of the Land Use Application we have submitted related to the
replacement of our scoreboard at Royal Stadium. We look forward to meeting with the Planning
Commission and City Council and receiving approval for the upgrades from the City on August
23rd.
As you have seen, the new scoreboard we are proposing includes video capabilities, including a
dynamic display, which will be utilized for game-related uses, e.g. player introductions, game
updates and play back, and interactive fan-prompts. The display will not be used for sponsorship
or advertising purposes.
If you need any additional information or have questions, please to not hesitate to contact
Michael Lindsey with Bethel University at 651-638-6346, email michael-lindsey@bethel.edu or
Jay Pomeroy, Landscape Architect with Bolton & Menk at 763-544-7129, email
jay.pomeroy@bolton-mnk.com.
Again, we look forward to working with you and the Planning Commission and City Council on
this exciting project!
Respectfully,
Glenn Hofer
Director of Campus Maintenance, Construction & Operations
Bethel University
July 16, 2021
Ms. Jessica Jagoe, Sr. Planner
City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112
Re: Bethel University Athletic Improvements- Scoreboard
Dear Jessica,
Related to the Land Use Application, we are pleased to provide information specifically related to the
City’s “Permanent Scoreboard Sign” ordinances, described below. As a note, the height of the existing
grandstand and press box, from pavement to top of press box, is 40’-6”, higher than the proposed
scoreboard.
Ordinance 1250.05:
The proposed permanent scoreboard at Bethel University's stadium meets or satisfies the requirements
of City Ordinance 1250.05 generally as follows:
- The scoreboard will be utilized for game-related activities and not advertising or sponsorship
(see letter from Bethel University attached as part of this submittal).
- The scoreboard will face the field of play, away from the neighbors to the south/ west, and not
visible from adjacent public roadways.
- The scoreboard is similar to the scoreboards at Northwestern University and, more specifically,
the digital display scoreboard at Mounds View High School stadium.
Ordinance 1250.06:
The proposed permanent scoreboard at Bethel University's stadium meets or satisfies the requirements
of City Ordinance 1250.06 generally as follows:
- The permanent scoreboard field naming placard at the top of the scoreboard will be constructed
of finished metal and include the words "Bethel University". The naming placard does not
exceed 40% of the scoreboard area:
Total scoreboard size: 17'9" x 31'-6" = 559.125 square feet
Proposed naming placard size: 4' x 31'-6" = 126 square feet (or 22.5% of total area)
- The permanent scoreboard naming placard has no associated internal or external lighting.
Sincerely,
Bolton & Menk, Inc.
Jay Pomeroy, PLA
Principal Landscape Architect
Carrie and Glenn –
In review of the submittal documents for the Bethel University scoreboard, I have a few follow-up
items that I’m hoping you can assist with:
From the initial discussions, the City requested that the submission include decibel levels at the
property line of current scoreboard and then what they will be with new scoreboard. Has this
been verified? Please provide that data. New Scoreboard Engineer Response (NEVCO): “The
area indicated on the drawing is behind the direction that the scoreboard will be facing.
Stadium Pro sound systems are commonly installed in residential areas, so the design includes
an enclosure that completely surrounds the speakers with a 1” thick acoustic foam. The
purpose of this foam is to reduce sound wave vibrations to the mechanical structure of the
scoreboard display products, but also to dampen the sound waves leaving the rear of the
display (where we don’t want them). It’s difficult to predict the exact decibel level that will
penetrate the driver enclosure, the SP-1000 enclosure, and the acoustic foam, but it will be
primarily isolated to lower frequency levels coming from the subwoofer. My best estimate
would be 70 - 80 db at most.”
Bethel Response regarding Existing Scoreboard: “Decibel readings we took today –on the
current PA system – max out at upper 70's at the property line, and then as you get closer to
the audio source (press box) it climbs into the mid- to upper-80's. I didn't see 90's until I was
standing on the bleachers almost right in front of the speakers / press box, and levels never
reached 100dB. Again, I'm confident the new system (which will be aimed northeast from the
scoreboard towards the home bleachers) will have less of an impact on the residents than our
current system (which is aimed right at the Arden Oaks residents).”
·There was mentioned of a revised rendering more reflective of site foliage since the tree
coverage is not as thick as shown in the illustration. With the rendering as submitted, please
provide a few pictures that will illustrates view from adjacent parcels to scoreboard and
scoreboard looking towards adjacent parcels. Bolton & Menk Response: We have provided an
illustrative graphic (Scoreboard Views) showing views from Bethel into the neighboring
properties. Based on the location of the scoreboard, it appears there is adequate existing tree
cover to screen the scoreboard from the neighbor’s view. Ultimately, Bethel wants to be good
neighbors and are willing to work with the city / neighbors.
·Will there be new light poles with sound attached? If so, please provide manufacturer
information for light poles and update site plan to show location of light poles with speakers. I
had written in my discussion notes that there was consideration of having four (4) directed
towards home grandstand and two (2) on the visitor side. Bolton & Menk Response: No
speakers are part of the new light poles.
·The speaker dispersion sheet shows the scoreboard located in the center of the field, do you
have an updated dispersal plan with scoreboard location shifted to the SW corner as proposed?
Bolton & Menk Response: The scoreboard is in a similar position to the sound dispersal
graphic NEVCO has provided. NEVCO is not able to provide an updated graphic as this is a
stock graphic, however the design team is confident the provided heat map graphic conveys
the sound dispersal in a way that representative of the similar proposed scoreboard location.
· Will there be brick or any other materials used as architectural elements for scoreboard (i.e.
poles and/or scoreboard frame)? Bolton & Menk Response: The support columns of the
bleacher are intended to be steel I-Beams encased in brick. We have attached an exhibit
showing the artistic treatment for the brick scoreboard columns. Please note the following,
there will be three brick columns instead of the two shown on the artistic graphic provided by
others.
· Do you have manufacturer information that explains the proposed SP-1000 Stadium Pro Sound
system? Bolton & Menk Response: We are attaching a cut sheet with the SP1000 speaker
information.
I believe from our earlier discussions that the speakers were directional. It would be helpful as part of
the submission for Bethel University to provide a narrative and any other supportive documentation
that explains rational for new placement of scoreboard and positioning of speaker(s) as to the intended
improvement or reduced impacts to neighbors as a result of the new system. Bolton & Menk Response:
The SP1000 speakers are directional speakers. The intent is to aim the speakers at the home
bleachers, so that sound travels away from the adjacent residences. Bethel and the design team
expect this to be an improvement over the existing speakers which currently directs sound towards
the residences.
I would appreciate the above information being submitted by 4:30 on Thursday, July 8th for our
continued evaluation of application completeness. If you have any additional questions, please let me
know.
Sincerely,
Jessica Jagoe
Senior Planner
City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112
Office Phone: (651) 792-7810
Email: jjagoe@cityofardenhills.org
Attachment D
A’A’B’C’D’B’C’D’SCOREBOARDBETHEL UNIVERSITY - SCOREBOARD VIEWSAPPROXIMATESCOREBOARDLOCATION
THIS ILLUSTRATION IS FORREFERENCE. IT DOESN'TACCURATELY DEPICT THEVEGETATION, DOESN'TSHOW THE NEIGHBORSHOMES, ROAD, RAILROADTRACKS, ETC.
EXHIBIT E - EXISTING SCOREBOARD DIMENSIONS $WWDFKPHQW(
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DESIGN HAS BEEN
MODIFIED TO
SOLID BRICK AND
STUCCO BASE
SCOREBOARD SOUND
CABINET EMBEDED IN
TOP 4' OF
SCOREBOARD(SEE
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&YBNQMF*NBHFPG4DPSFCPBSE#BDLTJEF
Stadium Pro 1000 Ease ModelingEXHIBIT G - SCOREBOARD SOUND SYSTEM (SPEAKERS)
$WWDFKPHQW*
INTEGRATED DISPLAY AND SCORING SOLUTIONS
Stadium Pro™ 1000 Features
BUILD YOUR OWN DISPLAY AND SCORING SYSTEM ONLINE AT:
WWW.NEVCO.COM
U.S. & CANADA: 800-851-4040 INTERNATIONAL: 618-664-0360
FAX: 618-664-0398 E-MAIL: INFO@NEVCO.COM
• Custom designed for easy installation.
• No additional power required at scoreboard results in faster
installation, lower installation costs.
• Speakers fully aimable to provide complete stadium coverage.
• Subwoofer reinforces low frequency resulting in a “fuller sound”.
• Best in market 5-year warranty on loudspeakers and custom
designed speaker cabinet.
• Control Room Package equipment included:
• Power Amplifiers........................................2
• Power Sequencers.......................................1
• Equipment Rack.........................................1-14 Space
• 12 Channel Mixer.......................................1
• Announcer Mic (+Stand) -Wired.................1
• All Required Cabling/Connectors.................Yes
STADIUM PRO™ 1000 SPECIFICATIONS
FREQUENCY
RESPONSE
(-10DB@1M)
35Hz to 22Khz LOW FREQUENCY POWER
HANDLING RMS 2 x 600W
FREQUENCY
RESPONSE
(+/-3DB@1M)
48Hz to 18Khz LOW FREQUENCY POWER
HANDLING PROGRAM 2 x 1500W
MAX SPL @ 1M 137dB MID FREQUENCY POWER
HANDLING RMS 2 x 1500W
MAX. SYSTEM
COVERAGE-HORIZONTAL 100°H MID FREQUENCY POWER
HANDLING PROGRAM 2 x 3000WMAX. SYSTEM
COVERAGE-VERTICAL 40°V
LOW FREQUENCY SPEAKER
CONFIGURATION 2 x 15” Subwoofers HIGH FREQUENCY POWER
HANDLING RMS 2 x 200W
MID FREQUENCY
CONFIGURATION
4 x 12” + 4 x 2”
Mid Comp. Drivers
HIGH FREQUENCY POWER
HANDLING PROGRAM 2 x 400W
HIGH FREQUENCY
CONFIGURATION 2 x 1” HF Comp. Drivers LF AMPLIFIER OUTPUT 3200W @ 4 Ohms
LOUDSPEAKER & CUSTOM
DESIGNED SPEAKER CABINET
WARRANTY
5 Year
MF AMPLIFIER OUTPUT 2100W @ 4 Ohms
HF AMPLIFIER OUTPUT 2100W @ 4 Ohms
CUSTOM DESIGNED
SPEAKER CABINET
SPEAKERS (2) SUBWOOFER (1)
GUARANTEE: TO VIEW OR RECEIVE THE MOST RECENT COPY OF OUR GUARANTEE, PLEASE VISIT: NEVCO.COM/WARRANTY-LIMITATION
U.S. SERVICE: 1-800-851-4040 INTERNATIONAL SERVICE: 1-618-664-0360 CANADA SERVICE: 1-800-461-8550
*10 Gauge speaker wire maximum length: 650ft
Attachment H
MULTI-PURPOSESYNTHETIC FIELD19-LANE RUNNING TRACK2345678912345678912345678940 30 20 1040302010 50 403020104030201050STADIUMFIELDSTEEPLECHASE PITHIGHJUMPLONG/ TRIPLE JUMP/POLE VAULTSCOREBOARDRESIDENTIAL PROPERTY LINE70’ RAILROAD R/W
Page 1 of 7
PC AGENDA ITEM – 3A
MEMORANDUM
DATE: August 4, 2021
TO: Planning Commission Chair and Commissioners
FROM: Jessica Jagoe, Senior Planner
SUBJECT: Planning Case #21-016 – No Public Hearing Required
Applicant: Bolton & Menk
Property Location: 3900 Bethel Drive
Request: Site Plan Review
Requested Action
Bolton & Menk (“The Applicant”), on behalf of Bethel University, is requesting a Site Plan
Review for a proposed project at 3900 Bethel Drive (“Subject Property”) to update the scoreboard
and sound system adjacent to the stadium field and track located in the southern quadrant of the
Bethel University Campus. Specific improvements include replacing the electronic scoreboard to
an LED/Video capable scoreboard with sound system upgrade.
Background
1. Overview of Request
Bethel University was approved a Conditional Use Permit Amendment on May 3, 2021 for stadium
field upgrades which included the addition of a new track around it and practice fields to be
converted into multi-purpose fields in the southern quadrant of their main campus at 3900 Bethel
Drive. The CUP Amendment application noted that Bethel University was proposing changes to
the scoreboard. Conditions of the CUP Amendment approval were that a separate permit shall be
required for the scoreboard and that prior to replacement of sound system, Bethel University would
be required to submit new sound system plans to the City Council for approval.
The Applicant is proposing to convert the existing electronic scoreboard to a LED/Video capable
scoreboard with a sound system fully contained within the accessory structure.
Page 2 of 7
2. Site Data
Future Land Use Plan: Public and Institutional
Existing Land Use: Public and Institutional
Zoning: INST – Institutional District
Size: 191.32 Acres (Including main campus, athletic complex, and part of Lake Valentine)
Topography: Varied topography across campus
Plan Evaluation
Chapter 13, Zoning Regulations Review
1. District Requirements Chart (INST Institutional District) – Section 1320.06
Under the 2040 Comprehensive Plan, the Bethel University campus is guided as Public &
Institutional on the land use plan. The main Bethel University campus is located in the Institutional
Zoning District. Higher education campus uses, including but not limited to classrooms and
laboratories, are allowed conditional uses in this district. The proposed changes to the accessory
structure that the Applicant proposes to add are complementary to the use of the Subject Property
as an educational institution.
2. General Requirements - Sections 1325.01 and 1325.05
A. Permanent Accessory Structures – Meets Requirements
The Applicant is proposing to replace the existing electronic scoreboard with an LED/Video
capable scoreboard as an accessory structure which is allowed in the INST District. Permanent
accessory structures in any district, except residential, shall be subject to Council approval. The
exterior finish of accessory structures shall be compatible in appearance and material used with
the principal structure served by the accessory structure. In this case, the Applicant is proposing
enhanced aesthetic features which include the steel beams being brick encased with three
columns for the base of the structure and a one (1) foot wide stucco/kasota stone perimeter
around the sides and top of the scoreboard to match the brick appearance of the existing
university buildings. These same materials will be visible in view of the backside of the
scoreboard.
B. Height – Meets Requirements
Accessory structures in all other Zoning Districts, except residential, shall not exceed the height
of the principal structure to which it is accessory. The current accessory structure has 308 square
feet of scoreboard area (14’ x 22’) and is 26 feet tall. The Applicant is proposing to replace with
a larger accessory structure that will be 560 square feet of scoreboard area (approx. 17’ x 31’)
and a maximum of 35 feet tall. The maximum height requirement in the INST District is 35 feet.
The Applicant notes the height of the pressbox adjacent to the stadium field is approximately 40
feet. The proposed accessory structure for Bethel University will stay in compliance with district
height requirements.
Page 3 of 7
C. Setbacks – Meets Requirements
Setbacks in the INST District are 50 feet in the front yard, 20 feet in the rear yard, and 10 feet in
the side yard. Structures must be located a minimum of 100 feet from abutting residential
property. There are currently no structures within 100 feet of abutting residential properties. The
proposed scoreboard will be moved southwest of the existing scoreboard location and remains
approximately 135 feet from the south property line. The Applicant is not proposing any
structures within the 100 feet setback.
D. Lighting – Meets Requirements
As part of the CUP Amendment, the Applicant was approved stadium lighting around the
football field and track subject to providing photometric calculations for lighting at the property
lines of all adjacent residential properties indicating the plan meets ordinance requirements. The
Applicant is not proposing any new lighting as part of this application. Section 1325.05 Subd. 3
requires lighting in all districts to direct light away from adjoining lots and public streets. Direct
or sky-reflected glare, from floodlights or high temperature processes such as combustion or
welding, shall not be directed at any adjoining lots or public streets. In addition, Section 1325.05
Subd. 3 also requires the source of illumination to be hooded, concealed or controlled in a
manner so as to direct the lighting pattern only on the site to which the lighting is intended.
The proposed scoreboard will be a full color approximately 17’ tall by 31’ wide LED video
display. The Applicant has stated that the LED/Video scoreboard display is not anticipated to
output additional lighting beyond the intensity of the approved lighting fixtures for the stadium.
The proposed location of the LED/Video capable scoreboard in the SW corner of the stadium is
positioned in a manner to direct the light pattern towards the stadium. The Applicant did not
provide as part of this application a photometric plan with illumination levels including the
LED/Video display.
E. Building and Landscaping Coverage – Meets Requirements
The Zoning Code requirements for the INST District allow a maximum building footprint of 35%
and a minimum landscape area of 25 %. Landscaping is defined as all plantings, including trees,
grass, and shrubs.
The proposed scoreboard would not result in much of any additional structure coverage on the
Subject Property since the replacing an existing structure. The Applicant is not proposing any
changes to landscape. The approved CUP for the campus limits the total lot coverage of
impervious surfaces to 25% and requires a minimum landscape lot area of 75%. As proposed, the
replacement accessory structure would not exceed the lot coverage requirements for the campus.
F. Noise – Meets Requirements
As a condition of the CUP Amendment, the Applicant is required to submit new sound system
plans to the City Council for approval. The proposed sound system model will be SP-1000
Stadium Pro Sound from Nevco. The Applicant is proposing a fully embedded sound cabinet
within the scoreboard accessory structure. The sound cabinet is approximately 4’ tall by 6’ wide
located atop of the LED screen. The sound cabinet is completely surrounded by a 1” thick acoustic
foam. The purpose of the foam is to reduce sound wave vibrations to the mechanical structure of
the scoreboard display products, but also dampens the sound waves leaving the rear of the display.
There are no other sound system amplification or speakers proposed as part of the stadium
Page 4 of 7
upgrades. Previous review and discussion included speakers attached to lighting, but that has been
eliminated. The sound cabinet will feature two speakers and one subwoofer.
The Applicant has indicated that the existing scoreboard current PA system is max upper 70 dB’s
at the property line and as you move closer to the pressbox will climb to the mid 80’s. Levels
standing on the bleachers in front of the speakers did reach 90 dB, but never reached 100 dB. It is
anticipated the SP-1000 enclosure will be in the lower frequency levels of 70-80 dB’s. The SP-
1000 speakers are directional speakers. The Applicant intends to aim the speakers at the home
bleachers, so that sound travels away from the adjacent residences. The new scoreboard location
in the SW corner of the stadium field is positioned to further direct sound to wards the home
bleachers. Included with the submission is an example of sound modeling to illustrate scoreboard
sound system dB levels with the projected levels at distances within the field.
3. Signage Requirements – Section 1250
A. Section 1250.05 - Meets Requirements
In Section 1250.05, Permanent Scoreboard Signs for Athletic Fields at Mounds View High School,
Bethel University, and Northwestern College it states that athletic fields may be permitted signage
that is clearly secondary to the overall appearance of the scoreboard. Such signage shall face the
field of play so that the impact of the signage is directed only to those utilizing the field or watching
the sporting event, and not surrounding property owners. The content of scoreboard signage shall
comply with the sponsorship sign regulations as established by Bethel University. The Applicant
Decibel levels of common noise sources from the
Minnesota Pollution Control Agency:
Page 5 of 7
has indicated the video capable scoreboard will be used for game-related activities and will not be
used for advertising or sponsorship.
B. Section 1250.06 – Meets Requirements
In Section 1250.06, Permanent Signs for Athletic at Mounds View High School, Bethel University,
and Northwestern College is permitted as an entrance gate style sign, affixed to a
pressbox/grandstand, or signage included on the scoreboard. Such signage shall not be lit by a
direct lighting source and constructed of durable materials (finished metal, finished wood, plastic).
Under Subd. 1, Sign Area, the scoreboard field naming signage shall not exceed 40% of the total
scoreboard area.
The Applicant is not proposing signage that will be visible from a public roadway or from outside
Bethel University. The scoreboard will feature a 4’ x 31’ field naming placard constructed of
finished metal that is not illuminated. The “Bethel University” signage calculates to be
approximately 22% of the total scoreboard area.
1355.04 Procedural Requirements for Specific Applications
Section 1355.04, Subd. 5 of the Arden Hills Zoning Code states that a public hearing is not required
for Site Plan Review, but neighboring property owners shall be notified. Notification was prepared
in accordance with City policy.
Findings of Fact
The Planning Commission must make a finding as to whether or not the proposed application
would adversely affect the surrounding neighborhood or the community as a whole based on the
aforementioned factors. Staff offers the following findings for consideration:
General Findings:
1. The Bethel University main campus at 3900 Bethel Drive is located in the Institutional
Zoning District.
2. A Higher Education, College Campus is a Conditional Use in the Institutional District.
3. Bethel University operates under a Conditional Use Permit Master Plan.
4. Athletic fields and accessory equipment are permitted under the CUP Master and
Amended Plan for Bethel University.
5. Bethel University has requested Site Plan Review approval for installation of a new
scoreboard and sound system in the stadium fields and track area.
6. The accessory structure and lighting would be in compliance with all provisions of the
Zoning Code.
7. A public hearing is not required for Site Plan Review.
8. The proposed application meets all setback requirements.
Site Plan Review Evaluation Findings:
9. The proposed plan is not anticipated to have any impact on traffic or parking conditions
because the additions do not include an increase in football field seating.
10. The proposed plan includes the addition of LED lights and will within a reasonable level
increase illumination around the stadium fields.
Page 6 of 7
11. The proposed project is reasonable because scoreboards considered an accessory
structures are addressed in the Code as reasonable uses within educational athletic
facilities.
12. The proposed plan will not produce any permanent noise, odors, vibration, smoke, dust,
air pollution, heat, liquid, or solid waste, and other nuisance characteristics.
13. The proposed plan will impact drainage on the site.
14. The proposed plan will not impact school population density.
15. The proposed plan is not expected to have a visual impact on surrounding properties or
on land use compatibility with uses and structures on surrounding land or adjoining land
values because of distance and existing foliage the new accessory structure will not be
easily visible from outside the Bethel University campus.
16. Park dedication requirements are not applicable.
17. The proposed plan does not conflict with the general purpose and intent of the Zoning
Code or the Comprehensive Development Plan for the City.
Proposed Motion Language
Staff has provided the following options and motion language for this case.
1. Recommend Approval with Conditions: Motion to recommend approval of Planning Case 21-
016 for Site Plan Review at 3900 Bethel Drive, based on the findings of fact and the submitted
plans, as amended by the conditions in the August 4, 2021, Report to the Planning
Commission:
a) All conditions of the original Conditional Use Permit and Amendments shall remain in
full force and effect.
b) That the project shall be completed in accordance with the plans submitted as amended
by the conditions of approval. Any significant changes to these plans, as determined by
the Senior Planner, shall require review and approval by the Planning Commission and
City Council.
c) The proposed structure shall conform to all other regulations in the City Code.
d) A building permit shall be obtained for the proposed scoreboard.
e) That all building and setback requirements shall be met.
f) The scoreboard height shall not exceed 35 feet.
g) That the sound system being installed within the scoreboard shall meet all applicable
standards set by the EPA and MPCA.
h) A separate sign permit shall be required and scoreboard signage must meet all
requirements of City Code Section 1250.
i) That the scoreboard shall not be used as a dynamic sign to display sponsorship
advertising, messages or videos.
j) A Bethel employee shall control the lighting and sound system at the football field.
k) The use of the sound system and lights at the football field be capped at 10:00 PM,
except on nights that have a Bethel University sponsored events.
l) That an automatic dimmer module shall be installed to reduce the nighttime light output
of the LED lighting of the scoreboard based on ambient light levels.
m) That the applicant shall cooperate with all reasonable requests from the City to modify
direction and intensity of light and sound emitted from the scoreboard to mitigate its
impact.
Page 7 of 7
n) The Applicant shall be required to provide photometric calculations for the stadium
lighting including the LED lighting of the scoreboard at the property lines of all
adjacent residential properties indicating the plan meets ordinance requirements.
2. Recommend Approval as Submitted: Motion to recommend approval of Planning Case 21-
016 for a Site Plan Review at 3900 Bethel Drive, based on the findings of fact and the submitted
plans in the August 4, 2021 Report to the Planning Commission.
3. Recommend Denial: Motion to recommend denial of Planning Case 21-016 Site Plan Review
at 3900 Bethel Drive, based on the following findings of fact: findings to deny should
specifically reference the reasons for denial.
4. Table: Motion to table Planning Case 21-016 for Site Plan Review at 3900 Bethel Drive: a
specific reason and/or information request should be included with a motion to table.
Public Notice and Comments
Staff published a notice in the Pioneer Press as per City procedure. Public notices were mailed out
on July 22, 2021. The mailing was sent to neighbors within 500 feet of the subject parcel. Staff
has received two inquiries for information regarding this application as of July 27, 2021.
Deadline for Agency Actions
The City of Arden Hills received the completed application for this request on July 20, 2021.
Pursuant to Minnesota State Statute, the City must act on this request by September 18, 2021 (60
days), unless the City provides the petitioner with written reasons for an additional 60-day review
period. With consent of the applicant, the City may extend the review period beyond the initial
120 days.
Attachments
A. Land Use Application
B. Location Map
C. Narrative
D. Site Plans
E. Existing Scoreboard
F. Proposed Scoreboard
G. Sound System
Approved:
CITY OF ARDEN HILLS, MINNESOTA
PLANNING COMMISSION
WEDNESDAY, AUGUST 4, 2021
6:30 P.M. - ARDEN HILLS CITY HALL
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Chair Paul Vijums called to order the regular Planning
Commission meeting at 6:30 p.m.
ROLL CALL
Present were: Chair Paul Vijums and Commissioner Clayton Zimmerman (attending in person),
Commissioners Marcie Jefferys (arrived via Zoom at 6:42 p.m.), Kurtis Weber and Jonathan
Wicklund (attending via Zoom).
Absent: Commissioners Steven Jones and Subbaya Subramanian.
Also present were: Senior Planner Jessica Jagoe, Planning Consultant Jane Kansier and
Councilmember Fran Holmes.
APPROVAL OF AGENDA – AUGUST 4, 2021
Chair Vijums stated the agenda will stand as published.
APPROVAL OF MINUTES
June 9, 2021 – Planning Commission Regular Meeting
Commissioner Zimmerman moved, seconded by Commissioner Wicklund, to approve the
June 9, 2021, Planning Commission Regular Meeting as presented. A roll call vote was
taken. The motion carried unanimously (4-0).
PLANNING CASES
A. Planning Case 21-016; 3900 Bethel Drive – Bolton & Menk on behalf of Bethel
University – Site Plan Review of Scoreboard – No Public Hearing
Senior Planner Jagoe stated Bolton & Menk (“The Applicant”), on behalf of Bethel University,
is requesting a Site Plan Review for a proposed project at 3900 Bethel Drive (“Subject Property”)
Planning Case 21-016; 3900 Bethel Drive –Bolton & Menk on behalf of Bethel
University –Site Plan Review of Scoreboard –No Public Hearing
Attachment J
ARDEN HILLS PLANNING COMMISSION – August 4, 2021 2
to update the scoreboard and sound system adjacent to the stadium field and track located in the
southern quadrant of the Bethel University Campus. Specific improvements include replacing the
electronic scoreboard to an LED/Video capable scoreboard with sound system upgrade.
Senior Planner Jagoe reported Bethel University was approved a Conditional Use Permit
Amendment on May 3, 2021 for stadium field upgrades which included the addition of a new
track around it and practice fields to be converted into multi-purpose fields in the southern
quadrant of their main campus at 3900 Bethel Drive. The CUP Amendment application noted
that Bethel University was proposing changes to the scoreboard. Conditions of the CUP
Amendment approval were that a separate permit shall be required for the scoreboard and that
prior to replacement of sound system, Bethel University would be required to submit new sound
system plans to the City Council for approval. The Applicant is proposing to convert the existing
electronic scoreboard to a LED/Video capable scoreboard with a sound system fully contained
within the accessory structure.
Senior Planner Jagoe reviewed the Site Data, the Plan Evaluation and provided the Findings of
Fact for review:
General Findings:
1. The Bethel University main campus at 3900 Bethel Drive is located in the Institutional
Zoning District.
2. A Higher Education, College Campus is a Conditional Use in the Institutional District.
3. Bethel University operates under a Conditional Use Permit Master Plan.
4. Athletic fields and accessory equipment are permitted under the CUP Master and
Amended Plan for Bethel University.
5. Bethel University has requested Site Plan Review approval for installation of a new
scoreboard and sound system in the stadium fields and track area.
6. The accessory structure and lighting would be in compliance with all provisions of the
Zoning Code.
7. A public hearing is not required for Site Plan Review.
8. The proposed application meets all setback requirements. Site Plan Review Evaluation
Findings:
9. The proposed plan is not anticipated to have any impact on traffic or parking conditions
because the additions do not include an increase in football field seating.
10. The proposed plan includes the addition of LED lights and will within a reasonable level
increase illumination around the stadium fields.
11. The proposed project is reasonable because scoreboards considered an accessory
structures are addressed in the Code as reasonable uses within educational athletic
facilities.
12. The proposed plan will not produce any permanent noise, odors, vibration, smoke, dust,
air pollution, heat, liquid, or solid waste, and other nuisance characteristics.
13. The proposed plan will impact drainage on the site.
14. The proposed plan will not impact school population density.
15. The proposed plan is not expected to have a visual impact on surrounding properties or
on land use compatibility with uses and structures on surrounding land or adjoining land
values because of distance and existing foliage the new accessory structure will not be
easily visible from outside the Bethel University campus.
16. Park dedication requirements are not applicable.
ARDEN HILLS PLANNING COMMISSION – August 4, 2021 3
17. The proposed plan does not conflict with the general purpose and intent of the Zoning
Code or the Comprehensive Development Plan for the City.
Senior Planner Jagoe stated staff recommends approval of Planning Case 21- 016 for Site Plan
Review at 3900 Bethel Drive, based on the findings of fact and the submitted plans, as amended
by the conditions in the August 4, 2021, Report to the Planning Commission:
a) All conditions of the original Condition Use Permit and Amendments shall remain in full
force and effect.
b) That the project shall be completed in accordance with the plans submitted as amended
by the conditions of approval. Any significant changes to these plans, as determined by
the Senior Planner, shall require review and approval by the Planning Commission and
City Council.
c) The proposed structure shall conform to all other regulations in the City Code.
d) A building permit shall be obtained for the proposed scoreboard.
e) That all building and setback requirements shall be met.
f) The scoreboard height shall not exceed 35 feet.
g) That the sound system being installed within the scoreboard shall meet all applicable
standards set by the EPA and MPCA.
h) A separate sign permit shall be required and scoreboard signage must meet all
requirements of City Code Section 1250.
i) That the scoreboard shall not be used as a dynamic sign to display sponsorship
advertising, messages or videos.
j) A Bethel employee shall control the lighting and sound system at the football field.
k) The use of the sound system and lights at the football field be capped at 10:00 PM, except
on nights that have a Bethel University sponsored events.
l) That an automatic dimmer module shall be installed to reduce the nighttime light output
of the LED lighting of the scoreboard based on ambient light levels.
m) That the applicant shall cooperate with all reasonable requests from the City to modify
direction and intensity of light and sound emitted from the scoreboard to mitigate its
impact.
n) The Applicant shall be required to provide photometric calculations for the stadium
lighting including the LED lighting of the scoreboard at the property lines of all adjacent
residential properties indicating the plan meets ordinance requirements.
Senior Planner Jagoe reviewed the options available to the Planning Commission on this
matter:
1. Recommend Approval with Conditions
2. Recommend Approval as Submitted
3. Recommend Denial
4. Table
Chair Vijums opened the floor to Commissioner comments.
Commissioner Wicklund requested further information regarding Condition I.
ARDEN HILLS PLANNING COMMISSION – August 4, 2021 4
Senior Planner Jagoe explained dynamic signs are not allowed in this zoning district, which
meant the scoreboard LED display was to be used for game and Bethel related purposes only.
Commissioner Wicklund questioned if the applicant supported the staff recommended
conditions.
Jay Pomeroy, Bolton & Menk representative, explained it was his hope the conditions were
consistent with the remainder of the Site Plan approval. He reported the lights would stay on
until 30 minutes after an event was done. He indicated the scoreboard illumination would be
capped at 10:00 p.m. He stated this meeting was the first time he was seeing the conditions and
Condition I had jumped out at him.
Senior Planner Jagoe commented the language for use and time was not adjusted and was a
condition from the CUP .
Commissioner Jefferys asked why Bethel would have the sound and lights on until 10:00 p.m. if
there was not a sponsored event in the stadium.
Mr. Pomeroy stated the stadium sound and scoreboard would not be on unless there was a
sponsored event in the stadium.
Senior Planner Jagoe explained students or teams could be using the stadium for practice She
reported this was the rationale behind Condition K.
Chair Vijums commented this request met all City requirements and no variance was being
requested.
Senior Planner Jagoe stated this was the case.
Chair Vijums asked what type of sponsored events would be held at the stadium.
Mark Posner, Vice President of Facilities at Bethel University, reported athletic and sporting
events, youth gatherings, and graduations could be held at the stadium. He indicated all events
would be capped at 10:00 p.m.
Councilmember Holmes explained the City Council wanted to ensure the lights and sound were
used only for University sponsored events to and not for students using the field.
Chair Vijums indicated the stadium already had an existing audio system and scoreboard and
the City was simply approving the new LED Video scoreboard.
Chair Vijums opened the public hearing at 7:01 p.m.
Chair Vijums invited anyone for or against the application to come forward and make comment.
There being no comment Chair Vijums closed the public hearing at 7:02 p.m.
ARDEN HILLS PLANNING COMMISSION – August 4, 2021 5
Commissioner Wicklund moved and Commissioner Weber seconded a motion to
recommend approval of Planning Case 21-016 for Site Plan Review at 3900 Bethel Drive
based on the findings of fact and the submitted plans, as amended by the conditions in the
August 4, 2021, report to the Planning Commission. A roll call vote was taken. The motion
carried unanimously (5-0).
B. Planning Case 21-017; Mounds View Public Schools – Amendment to the Approved
Planned Unit Development – Public Hearing
Senior Planner Jagoe stated Mounds View Public Schools (“The Applicant”) the Applicant is
requesting a Planned Unit Development (PUD) Amendment for an extension for the timing of
construction of road and safety improvements as it relates to the alignment of Lake Valentine
Road at 1900 and 1901 Lake Valentine Road.
Senior Planner Jagoe explained at their May 22, 2019 and subsequently amended on April 27,
2020, the City Council approved Planning Case 18-014 for a Planned Unit Development with
Mounds View Public Schools for Mounds View High School. The amendment added 14
additional conditions to the existing Planned Unit Development to address existing traffic and
pedestrian safety issues based on the findings contained within the study report, an evaluation of
existing site conditions, and the Planned Unit Development Agreement. The terms of the PUD
approval requires the School District to implement safety improvements on Lake Valentine Road
to address traffic and increased pedestrian crossings between the school building and the north
parking lot, including installation of turn lanes and other access improvements, trail and sidewalk
improvements, pedestrian signal, signage and striping modifications, and drainage and utility
improvements.
Senior Planner Jagoe reported the Applicant originally proposed two separate phases of traffic
and pedestrian safety improvements for Lake Valentine Road. Phase 1 safety improvements,
installed in 2020, which included installation of a pedestrian traffic signal system, crosswalk
markings, temporary painted center median, curb ramps and sidewalk pedestrian routes to the
front of the school.
Senior Planner Jagoe commented the Phase 2 traffic and pedestrian safety improvements were
scheduled for construction in 2021 in order to allow the School District to acquire additional
property from the State of Minnesota. This additional property would allow the relocation of the
west entrance to the north parking lot to align with the drop-off/pick-up lot on the south side of
Lake Valentine Road. Additional improvements include construction of a center median at the
crosswalk, modifications to the south boundary of the north parking lot, and the construction of
dedicated right turn lanes for westbound traffic accessing the east parking lot entrance and for the
eastbound traffic accessing the drop-off/pick-up lot. The current schedule in the approved PUD
does not allow the School District sufficient time for completion in 2021 due to design changes
for realignment on school district land.
Senior Planner Jagoe reviewed the surrounding area, the Plan Evaluation and provided the
Findings of Fact for review:
Planning Case #21-016 –No Public Hearing
Required
Applicant: Bethel University
Property Location: 3900 Bethel Drive
Request: Site Plan Review
1
Overview Request
•May 2021 -Bethel University was approved a Conditional Use Permit (CUP) Amendment for stadium field upgrades and scoreboard.
•Conditions of the CUP Amendment approval were that a separate permit shall be required for the scoreboard and that prior to replacement of sound system, Bethel University would be required to submit new sound system plans to the City Council for approval.
•The Applicant is proposing to convert the existing electronic scoreboard to a LED/Video capable scoreboard with a sound system fully contained within the accessory structure.
Plan Evaluation –District Requirements
INST District Requirements Proposed Use
Building Footprint 35%Maximum Replacement of Existing Accessory
Structure
Minimum Landscape Area 75% Minimum Meets Requirements –No
Proposed Changes
Height 35 feet Maximum Proposal Complies
Setbacks 100 feet from Abutting Residential
Properties
No Structures within 100 feet of
Abutting Residential Properties
Existing Scoreboard
Proposed Scoreboard
Plan Evaluation –
Permanent Accessory
Structures
•Proposal to replace existing electronic scoreboard with an LED/Video capable scoreboard as an accessory structure which is allowed in the INST District.
•Permanent accessory structures in any district, except residential, shall be subject to Council approval.
•Exterior finish shall be compatible in appearance and material used with the principal structure served by the accessory structure.
•Aesthetic features will include:
•Steel beams encased with brick and stucco solid base.
•Same materials will be visible in view of the base backside of the scoreboard.
•Support steel columns to be painted.
Example
Backside View
Plan Evaluation –Height
•Accessory structures in all other Zoning Districts, except residential, shall not exceed the height of the principal structure to which it is accessory.
•Maximum height in the INST District is 35 feet.
•Current accessory structure –
•308 square feet of scoreboard area (14’ x 22’) and is 26’ tall.
•Proposed accessory structure –
•560 square feet of scoreboard area (approx. 17’ x 31’) and height of 31’9” tall.
Plan Evaluation –Setbacks
•Setbacks in the INST District are:
•50 feet in the front yard
•20 feet in the rear yard
•10 feet in the side yard
•Structures must be located a minimum of 100 feet from abutting residential property.
•Proposed scoreboard will be moved southwest of the existing scoreboard location and will be approximately 135 feet from the south property line.
Property Line
135’
Plan Evaluation –
Lighting
•Proposed scoreboard will be a full color approximately 17’ tall by 31’ wide LED video display.
•A photometric plan with illumination levels including the LED/Video display was provided as part of this application.
•The maximum illumination shown on the Applicant’s photometric plan is 1.28 foot candles on the north side of the proposed new scoreboard location. The light levels at the Railroad ROW are less than 0.43 foot candles.
•The proposed location of the LED/Video capable scoreboard in the SW corner of the stadium is positioned in a manner to direct the light pattern towards the stadium.
Plan Evaluation –
Noise
•CUP Amendment required to submit new sound system plans to the City Council for approval.
•Proposed sound system -SP-1000 Stadium Pro Sound from Nevco.
•Fully embedded sound cabinet within the scoreboard accessory structure.
•4’ tall by 6’ wide located atop of the LED screen.
•Surrounded by a 1” thick acoustic foam.
•Foam is said to reduce sound wave vibrations to the mechanical structure, but also dampens the sound waves leaving the rear of the display.
•There are no other sound system amplification or speakers proposed as part of the stadium upgrades. Previous review and discussion included speakers attached to lighting, but that has been eliminated.
•Sound cabinet = 2 speakers and 1 subwoofer
Plan Evaluation –
Noise
•Existing scoreboard current PA system is
max upper 70 dB’s at the property line.
•Closer to the pressbox will climb to the mid
80’s.
•Levels standing on the bleachers in front of
the speakers did reach 90 dB, but never
reached 100 dB.
•SP-1000 enclosure will be in the lower
frequency levels of 70-80 dB’s.
Plan Evaluation –Noise
•SP-1000 speakers are directional speakers. Aimed at the home bleachers.
Not proposed
scoreboard
location. Will
be SW corner.
Plan Evaluation –Signage
Section 1250.05, Permanent Scoreboard Signs for Athletic Fields at Mounds
View High School, Bethel University, and Northwestern College
•Athletic fields may be permitted signage that is clearly secondary to the
overall appearance of the scoreboard. Such signage shall face the field of
play so that the impact of the signage is directed only to those utilizing the
field or watching the sporting event, and not surrounding property
owners.The content of scoreboard signage shall comply with the
sponsorship sign regulations as established by Bethel University.
•The Applicant has indicated the video capable scoreboard will be used for
game -related activities and will not be used for advertising or sponsorship.
Plan Evaluation –Signage
Section 1250.06, Permanent Signs for Athletic at Mounds View High School, Bethel University, and Northwestern College
•Permitted as an entrance gate style sign, affixed to a pressbox/grandstand, or signage included on the scoreboard. Such signage shall not be lit by a direct lighting source and constructed of durable materials (finished metal, finished wood, plastic). Under Subd. 1, Sign Area, the scoreboard field naming signage shall not exceed 40% of the total scoreboard area.
•The scoreboard will feature a 4’ x 31’ field naming
placard constructed of finished metal that is not
illuminated. The “Bethel University” signage calculates
to be approximately 22% of the total scoreboard
area.
Public Notice
•Notice was published in the Pioneer Press on August 12, 2021. Notice
was prepared by the City and mailed to property owners within 500
feet of the subject property.
•No comments received as of August 18th.
Planning Case 21-016 –Bethel University Site Plan Review
16
Questions?
Page 1 of 2
NEW BUSINESS – 9A
MEMORANDUM
DATE: August 23, 2021
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: David Swearingen, Interim Public Works Director
SUBJECT: Resolution 2021-046 Ordering Improvement and Preparation of Plans and
Specifications for the Arden Oaks Street Improvements Project
Budgeted Amount: Actual Amount: Funding Source:
$827,000 $583,000 PIR, Surface Water, Sanitary,
(Estimated) Water, Special Assessments
Council Should Consider Motion to approve, table, or deny the following:
• Adopting Resolution 2021-046 Ordering Improvement and Preparation of Plans and
Specifications for the Arden Oaks Street Improvements Project.
All items need a simple majority for action unless otherwise noted.
Background/Discussion Following the public hearing under agenda item No. 8A, the next step in the project delivery
process is to approve a resolution ordering the improvements and the preparation of plans and
specifications for the Arden Oaks Street Improvements Project. The resolution document provided
in Attachment A would order the improvements and plans in accordance with the
recommendations provided in the project feasibility report.
Attachments
Attachment A: Resolution 2021-046
To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage.
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2021-046
A RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND
SPECIFICATIONS FOR THE ARDEN OAKS STREET IMPROVEMENTS PROJECT
WHEREAS, on July 26, 2021, the City Council adopted Resolution 2021-042, ordering a
public hearing on the proposed improvement of the following streets:
Arden Oaks Drive from Snelling Avenue North to County Road E
Arden Oaks Court from Arden Oaks Drive to the west termini
and;
WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given,
and the hearing was held on August 23, 2021, at which time all persons desiring to be heard were
given an opportunity to be heard thereon.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN
HILLS, MINNESOTA:
1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility
report.
2. Such improvements are hereby ordered as proposed in the Council resolution adopted
July 26, 2021 and recommended in the project feasibility report.
3. The City of Arden Hills Engineering Department, with assistance from the City’s
selected consultant engineer, is hereby designated as the engineer for this improvement.
The engineers shall prepare plans and specifications for the making of such
improvement.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 23rd
DAY OF AUGUST, 2021.
____________________________________
David Grant, Mayor
ATTEST:
______________________________________
Julie Hanson, City Clerk
Page 1 of 2
NEW BUSINESS – 9B
MEMORANDUM
DATE: August 23, 2021
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: David Swearingen, Interim Public Works Director
SUBJECT: Resolution 2021-047 Ordering Improvement and Preparation of Plans and
Specifications for the Lexington Avenue and Target Rd Traffic Signal System
Improvements
Budgeted Amount: Actual Amount: Funding Source:
$323,000 $198,916.75 Special Assessments
Per current CIP estimate Street light portion
Council Should Consider Motion to approve, table, or deny the following:
• Adopt Resolution 2021-047 Ordering Improvement and Preparation of Plans and
Specifications for the Lexington Avenue and Target Rd Traffic Signal System
Improvements
All items need a simple majority for action unless otherwise noted.
Background/Discussion Following the public hearing under agenda item No. 8B, this next step in the project delivery
process is to approve a resolution ordering the improvements and the preparation of plans and
specifications for Lexington Avenue and Target Rd Traffic Signal System Improvements. The
resolution document provided in Attachment A would order the improvements and plans in
accordance with the recommendations provided in the project feasibility report.
Attachments
Attachment A: Resolution 2021-047
To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage.
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2021-047
A RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND
SPECIFICATIONS FOR THE LEXINGTON AVENUE AND TARGET ROAD TRAFFIC
SIGNAL SYSTEM IMPROVEMENTS
WHEREAS, on AUGUST 9, 2021, the City Council adopted Resolution 2021-044, ordering a
public hearing on the proposed improvement at the intersection of Lexington Avenue North and Target
Road.
and;
WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given,
and the hearing was held on August 23, 2021, at which time all persons desiring to be heard were
given an opportunity to be heard thereon.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN
HILLS, MINNESOTA:
1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility
report.
2. Such improvements are hereby ordered as proposed in the Council resolution adopted
August 9, 2021 and recommended in the project feasibility report.
3. The City of Arden Hills Engineering Department is hereby designated as the engineer
for this improvement. The engineer shall prepare plans and specifications for the
making of such improvement.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 23rd
DAY OF AUGUST, 2021.
____________________________________
David Grant, Mayor
ATTEST:
______________________________________
Julie Hanson, City Clerk
________________________________________________________________________________________________________
Page 1 of 3
NEW BUSINESS – 9C
MEMORANDUM
DATE: August 23, 2021
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Jessica Jagoe, Senior Planner
SUBJECT: Planning Case # 21-017
Applicant: ISD #621 – Mounds View Public Schools
Property Location: 1900 and 1901 Lake Valentine Road
Request: Planned Unit Development Amendment
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider the Following:
Motions to approve, table, or deny the following:
• Planning Case 21-017 for a Planned Unit Development Amendment for Mounds View
Public Schools for an extension for the timing of construction of road and safety
improvements.
Approval of an amended PUD requires an affirmative vote of four councilmembers.
Background
The City Council approved Planning Case 18-014 for a Planned Unit Development with Mounds
View Public Schools for Mounds View High School in 2019 and subsequently amended in 2020.
The amendment added 14 additional conditions to the existing Planned Unit Development to
address existing traffic and pedestrian safety issues based on the findings contained within the
study report, an evaluation of existing site conditions, and the Planned Unit Development
Agreement. The terms of the PUD approval requires the School District to implement safety
improvements on Lake Valentine Road in two phases to address traffic and increased pedestrian
crossings between the school building and the north parking lot, including installation of turn lanes
and other access improvements, trail and sidewalk improvements, pedestrian signal, signage and
striping modifications, and drainage and utility improvements. The current schedule in the
approved PUD does not allow the School District sufficient time for completion in 2021 due to
design changes for realignment on school district land. The Applicant is requesting the City
Council consider an extension of the deadline to 2022.
Page 2 of 3
The City Council was asked to hold the required public hearing for Planning Case 21-017 under
Agenda Item 8C. A full evaluation of the proposed amendment and supporting attachments are
included in the staff report under Agenda Item XX. The remainder of this memo focuses on the
requested approvals, findings of fact and the staff recommended conditions if a motion to approve
is made.
Suggested Findings of Fact:
The Planning Commission reviewed this application at their August 4, 2021, meeting and have
offered the following findings of fact for your consideration:
1. The properties located at 1900 and 1901 Lake Valentine Road are located in the R-1 Single
Family Residential District.
2. The proposed conditions when implemented will create a safer environment for pedestrian
movement across Lake Valentine Road.
3. The proposed roadway improvements will improve traffic flow through the road section
adjacent to the school.
4. With the applied conditions, the application is not anticipated to create a negative impact
on the immediate area or the community as a whole.
5. The traffic and pedestrian study was reviewed as part of the April 2020 Amended PUD
application by City and School District staff.
6. The City and School District staff concur on the proposed conditions and recommended
improvements.
7. A public hearing for a PUD Amendment request is required before the request can be
brought before the City Council.
8. The Planning Commission conducted a public hearing on August 4, 2021.
Options and Motion Language
The Planning Commission reviewed this application at their August 4, 2021 meeting. At that time,
they recommended approval of the Mounds View Public Schools application for a Planned Unit
Development Amendment by a 5-0 vote. The following are motion language options for the City
Council to consider.
Approval with Conditions: Motion to approve Planning Case 21-017, for a PUD Amendment for
Mounds View Public Schools based on the findings of fact, submitted plans, and the August 23,
2021 Report to the City Council, subject to the following conditions:
1. Extension on timeline for construction and realignment of the west parking lot
entrance to align with the west school site entrance on the south side of Lake Valentine
Road (Pick-up / Drop-off Access) to be completed prior to the start of the 2022-2023
school year. The School District shall submit a revised design and layout for the road
and safety improvements on existing school property Site Plan Review and approval
no later than December 31, 2021.
2. All other conditions of the original Planned Unit Development and Amended Planned
Unit Development shall remain in full force and effect.
Page 3 of 3
Approval without Conditions: Motion to approve Planning Case 21-017 for a PUD Amendment
for Mounds View Public Schools based on the findings of fact, submitted plans, and the August
23, 2021 Report to the City Council.
Denial: Motion to deny Planning Case 21-017 for a PUD Amendment for Mounds View Public
Schools based on the following findings of fact: the City Council should identify findings to deny
should specifically reference the reasons for denial and why those reasons cannot be mitigated.
Table: Motion to table Planning Case 21-017 for a PUD Amendment for Mounds View Public
Schools for the following reasons: the City Council should identify a specific reason and/or
information request should be included with a motion to table.
Deadline for Agency Action
The City of Arden Hills received the completed application for this request on July 13, 2021.
Pursuant to Minnesota State Statute, the City must act on this request by September 11, 2021 (60
days), unless the City provides the petitioner with written reasons for an additional 60-day review
period. With consent of the applicant, the City may extend the review period beyond the initial
120 days.
Budget Impact
NA
Attachment
A. Presentation
•Planning Case #21-017 –Public
Hearing Required
•Applicant: ISD #621 –Mounds
View Public Schools
•Request: Planned Unit
Development Amendment
Background
•Planning Case 18-014 –Planned Unit Development Approved May 22, 2019 & Amended April
27, 2020.
•PUD requires the safety improvements on Lake Valentine Road to address traffic and
increased pedestrian crossings between the school building and the north parking lot to be
completed prior to the 2021-2022 school year.
•Phase 1 safety improvements, installed in 2020, included installation of a pedestrian traffic
signal system, crosswalk markings, temporary painted center median, curb ramps and
sidewalk pedestrian routes to the front of the school.
•Phase 2 was scheduled for construction in 2021 in order to provide time to potentially acquire
additional property from the State of Minnesota.
•The School District has been unsuccessful the past 2 years in obtaining an easement or
acquisition of land. The Applicant believes this option is no longer feasible and is preparing an
alternate design.
Deadline for Agency Action
•The City of Arden Hills received the completed application for this
request on July 13, 2021. Pursuant to Minnesota State Statute, the
City must act on this request by September 11, 2021 (60 days), unless
the City provides the petitioner with written reasons for an additional
60-day review period. With consent of the applicant, the City may
extend the review period beyond the initial 120 days.
Options and Motion Language -
•Approval with Conditions:Motion to approve Planning Case 21-017, for a PUD Amendment for Mounds View Public Schools based on the findings of fact, submitted plans, and the August 23, 2021 Report to the City Council, subject to the following conditions:
•Extension on timeline for construction and realignment of the west parking lot entrance to align with the west school site entrance on the south side of Lake Valentine Road (Pick-up / Drop-off Access) to be completed prior to the start of the 2022-2023 school year. The School District shall submit a revised design and layout for the road and safety improvements on existing school property Site Plan Review and approval no later than December 31, 2021.
•All other conditions of the original Planned Unit Development and Amended Planned Unit Development shall remain in full force and effect.
•Approval without Conditions: Motion to approve Planning Case 21-017 for a PUD Amendment for Mounds View Public Schools based on the findings of fact, submitted plans, and the August 23, 2021 Report to the City Council.
•Denial:Motion to deny Planning Case 21-017 for a PUD Amendment for Mounds View Public Schools based on the following findings of fact: the City Council should identify findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated.
•Table:Motion to table Planning Case 21-017 for a PUD Amendment for Mounds View Public Schools for the following reasons: the City Council should identify a specific reason and/or information request should be included with a motion to table.
Planning Case 21-017 –Mounds View Public Schools PUD Amendment
Questions?
Page 1 of 2
NEW BUSINESS – 9D
MEMORANDUM
DATE: August 23, 2021
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Jessica Jagoe, Senior Planner
SUBJECT: Planning Case #21-018 – Public Hearing Required
Applicant: City of Arden Hills
Request: Zoning Code Amendment – Chapter 13 – Section 1330.02 Subd. 1
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Motions to approve, table, or deny the following:
• Planning Case 21-018 for an amendment to the language Section 1330.02 Subd. 1, of the
Arden Hills City Code to amend the lake classification for Little Johanna from a
Recreational Development Lake to a General Development Lake.
Approval of a Zoning Code Amendment requires an affirmative vote of three councilmembers.
Background
The City Council was asked to hold the required public hearing for Planning Case 21-018 under
Agenda Item 8D. A full evaluation of the proposed amendment and supporting attachments are
included in the staff report under Agenda Item 8D. The remainder of this memo focuses on the
requested approvals, findings of fact and the staff recommended options and motion language.
Suggested Findings of Fact
The Planning Commission reviewed this application at their August 4, 2021, meeting and have
offered the following findings of fact for your consideration:
Page 2 of 2
General Findings:
1. The City of Arden Hills is proposing amendments to the language of Chapter 13 –
Zoning Code of the City Code.
2. The City of Arden Hills is proposing to classify Little Johanna as a General Development
Lake.
3. Amendments to the Shoreland Regulations require approval from the Minnesota DNR.
4. Amendments to the Zoning Code regulations require a public hearing prior to action by
the City Council.
5. The Planning Commission conducted a public hearing on August 4, 2021.
Options and Motion Language
The Planning Commission reviewed this application at their August 4, 2021 meeting. At that
time, they recommended approval of Planning Case 21-018 for a Zoning Code Amendment to
Chapter 13 of the Arden Hills City Code to amend the lake classification for Little Johanna from
a Recreational Development Lake to a General Development Lake by a 5-0 vote. The following
are motion language options for the City Council to consider.
1. Approval: Motion to approve and authorization to publish ordinance for Planning Case 21-
018 for a Zoning Code Amendment to Chapter 13 of the Arden Hills City Code to amend
the lake classification of Little Johanna from a Recreational Development Lake to a
General Development Lake based on the findings of fact and the August 23, 2021 Report
to the City Council.
2. Approval with Amendments: Motion and authorization to publish ordinance to approve
Planning Case 21-018 for a Zoning Code Amendment to Chapter 13 of the Arden Hills
City Code to amend the lake classification of Little Johanna from a Recreational
Development Lake to a General Development Lake based on the findings of fact and the
August 23, 2021 Report to the City Council with amendments.
3. Denial: Motion to deny Planning Case Planning Case 21-018 for a Zoning Code
Amendment to Chapter 13 based on the findings of fact: findings to deny should
specifically reference the reasons for denial and why those reasons cannot be mitigated.
4. Table: Motion to table Planning Case 21-018 for a Zoning to Chapter 13 for the following
reasons: a specific reason and/or information request should be included with a motion to
table.
Budget Impact
N/A
Attachments
A. Ordinance 2021-007 (Redlined)
B. Ordinance 2021-007 (Clean)
C. Presentation
Page 1 of 2
ORDINANCE NO. 2021-007
CITY OF ARDEN HILLS
RAMSEY COUNTY, MINNESOTA
AN ORDINANCE AMENDING CHAPTER 13,
ZONING CODE, SECTION 1330, SUBSECTION 1330.02, SUBD. 1
OF THE ARDEN HILLS CITY CODE
THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, ORDAINS:
SECTION 1. Chapter 13, Zoning Code, Section 1330.02, Shoreland Management Districts and
Uses, Subd. 1, is hereby amended by deleting strikethrough language and adding the underlined language
as follows:
1330.02 Shoreland Management Districts and Uses.
Subd. 1. Classification of Lakes. (revised 8/23/21)
DNR I.D. No.
General Development Lakes:
Josephine 62-57
Johanna 62-78
Karth 62-72
Little Johanna 62-58
Recreational Development Lakes:
Little Johanna 62-58
Round Lake 62-70
Natural Environmental Lakes:
Sunfish 62-65
Valentine 62-71
SECTION 2. This Ordinance shall become effective the day following its publication.
Page 2 of 2
To view the final document, access adopted Ordinances via Arden Hills Public Laserfiche Weblink by visiting
cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage.
PASSED and ADOPTED this 23rd day of August, 2021, by the City Council of the City of Arden
Hills, Minnesota.
CITY OF ARDEN HILLS
By _______________________________
David Grant, Mayor
ATTEST:
_____________________________
Julie Hanson, City Clerk
Published in the St. Paul Pioneer Press on August 26, 2021.
ORDINANCE NO. 2021-007
CITY OF ARDEN HILLS
RAMSEY COUNTY, MINNESOTA
AN ORDINANCE AMENDING CHAPTER 13,
ZONING CODE, SECTION 1330, SUBSECTION 1330.02, SUBD. 1
OF THE ARDEN HILLS CITY CODE
THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, ORDAINS:
SECTION 1. Chapter 13, Zoning Code, Section 1330.02, Shoreland Management Districts and
Uses, Subd. 1, is hereby amended as follows:
1330.02 Shoreland Management Districts and Uses.
Subd. 1. Classification of Lakes. (revised 8/23/21)
DNR I.D. No.
General Development Lakes:
Josephine 62-57
Johanna 62-78
Karth 62-72
Little Johanna 62-58
Recreational Development Lakes:
Round Lake 62-70
Natural Environmental Lakes:
Sunfish 62-65
Valentine 62-71
SECTION 2. This Ordinance shall become effective the day following its publication.
PASSED and ADOPTED this 23rd day of August, 2021, by the City Council of the City of Arden
Hills, Minnesota.
CITY OF ARDEN HILLS
By _______________________________
David Grant, Mayor
ATTEST:
_____________________________
Julie Hanson, City Clerk
Published in the St. Paul Pioneer Press on August 26, 2021.
•Planning Case #21-018 –Public
Hearing Required
•Applicant: City of Arden Hills
•Request: Zoning Code Amendment
Section 1330.01 Subd. 1, Classification of Lakes
•June 7, 2021 -City Council Special Work Session, staff was given
direction to submit Resolution 85-22 to the DNR as approved on
May 13, 1985.
•June 23, 2021 -DNR approves Lake Reclassifications of Resolution
85-22.
•August 5, 2021 –The Planning Commission voted unanimously to
recommend approval of ordinance amendment.
Redlined Ordinance Amendment -
Options and Motion Language -
•Approval:Motion to approve and authorization to publish ordinance for Planning Case 21-018 for a Zoning Code Amendment to Chapter 13 of the Arden Hills City Code to amend the lake classification of Little Johanna from a Recreational Development Lake to a General Development Lake based on the findings of fact and the August 23, 2021 Report to the City Council.
•Approval with Amendments: Motion and authorization to publish ordinance to approve Planning Case 21-018 for a Zoning Code Amendment to Chapter 13 of the Arden Hills City Code to amend the lake classification of Little Johanna from a Recreational Development Lake to a General Development Lake based on the findings of fact and the August 23, 2021 Report to the City Council with amendments.
•Denial:Motion to deny Planning Case Planning Case 21-018 for a Zoning Code Amendment to Chapter 13 based on the findings of fact: findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated.
•Table:Motion to table Planning Case 21-018 for a Zoning to Chapter 13 for the following reasons: a specific reason and/or information request should be included with a motion to table.
Planning Case 21-018 –Shoreland Ordinance Amendment
Questions?
________________________________________________________________________________________________________
Page 1 of 4
NEW BUSINESS – 9E
MEMORANDUM
DATE: August 23, 2021
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Jessica Jagoe, Senior Planner
SUBJECT: Planning Case # 21-016 – No Public Hearing Required
Applicant: Bolton & Menk
Property Location: 3900 Bethel Drive
Request: Site Plan Review
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider the Following:
Motions to approve, table, or deny the following:
• Planning Case 21-016 for Site Plan Review for Bethel University to update the scoreboard
and sound system adjacent to the stadium field and track located in the southern quadrant
of the Bethel University Campus. Specific improvements include replacing the electronic
scoreboard to an LED/Video capable scoreboard with sound system upgrade.
Approval of a Site Plan Review requires an affirmative vote of three councilmembers.
Background
Bethel University was approved a Conditional Use Permit Amendment on May 3, 2021 for stadium
field upgrades which included the addition of a new track around it and practice fields to be
converted into multi-purpose fields in the southern quadrant of their main campus at 3900 Bethel
Drive. The CUP Amendment application noted that Bethel University was proposing changes to
the scoreboard. Conditions of the CUP Amendment approval were that a separate permit shall be
required for the scoreboard and that prior to replacement of sound system, Bethel University would
be required to submit new sound system plans to the City Council for approval.
The Applicant is proposing to convert the existing electronic scoreboard to a LED/Video capable
scoreboard with a sound system fully contained within the accessory structure.
Page 2 of 4
The City Council is not required to hold a public hearing for a Site Plan Review. For this
application, the public was given an opportunity to comment on Planning Case 21-016 under
Agenda Item 8E. A full evaluation of the proposed site plan review and improvements are included
in the staff report under Agenda Item 8E. The remainder of this memo focuses on the requested
approvals, findings of fact and the staff recommended conditions if a motion to approve is made.
Suggested Findings of Fact:
The Planning Commission reviewed this application at their August 4, 2021, meeting and have
offered the following findings of fact for your consideration:
General Findings:
1. The Bethel University main campus at 3900 Bethel Drive is located in the Institutional
Zoning District.
2. A Higher Education, College Campus is a Conditional Use in the Institutional District.
3. Bethel University operates under a Conditional Use Permit Master Plan.
4. Athletic fields and accessory equipment are permitted under the CUP Master and
Amended Plan for Bethel University.
5. Bethel University has requested Site Plan Review approval for installation of a new
scoreboard and sound system in the stadium fields and track area.
6. The accessory structure and lighting would be in compliance with all provisions of the
Zoning Code.
7. A public hearing is not required for Site Plan Review.
8. The proposed application meets all setback requirements.
Site Plan Review Evaluation Findings:
9. The proposed plan is not anticipated to have any impact on traffic or parking conditions
because the additions do not include an increase in football field seating.
10. The proposed plan includes the addition of LED lights and will within a reasonable level
increase illumination around the stadium fields.
11. The proposed project is reasonable because scoreboards considered an accessory
structures are addressed in the Code as reasonable uses within educational athletic
facilities.
12. The proposed plan will not produce any permanent noise, odors, vibration, smoke, dust,
air pollution, heat, liquid, or solid waste, and other nuisance characteristics.
13. The proposed plan will impact drainage on the site.
14. The proposed plan will not impact school population density.
15. The proposed plan is not expected to have a visual impact on surrounding properties or
on land use compatibility with uses and structures on surrounding land or adjoining land
values because of distance and existing foliage the new accessory structure will not be
easily visible from outside the Bethel University campus.
16. Park dedication requirements are not applicable.
17. The proposed plan does not conflict with the general purpose and intent of the Zoning
Code or the Comprehensive Development Plan for the City.
18. A public hearing for a Site Plan Review is not required before the request can be brought
before the City Council.
Page 3 of 4
19. The Planning Commission conducted a public hearing to allow for comment on August 4,
2021.
Options and Motion Language
The Planning Commission reviewed this application at their August 4, 2021 meeting. At that time,
they recommended approval of the Bethel University application for Site Plan Review by a 5-0
vote. The following are motion language options for the City Council to consider.
Approval with Conditions: Motion to adopt Resolution 2021-048, approving Planning Case 21-
016, for Site Plan Review for Bethel University based on the findings of fact, submitted plans, and
the August 23, 2021 Report to the City Council, subject to the following conditions:
1) All conditions of the original Conditional Use Permit and Amendments shall remain in
full force and effect.
2) That the project shall be completed in accordance with the plans submitted as amended
by the conditions of approval. Any significant changes to these plans, as determined by
the Senior Planner, shall require review and approval by the Planning Commission and
City Council.
3) The proposed structure shall conform to all other regulations in the City Code.
4) A building permit shall be obtained for the proposed scoreboard.
5) That all building and setback requirements shall be met.
6) The scoreboard height shall not exceed 35 feet.
7) That the sound system being installed within the scoreboard shall meet all applicable
standards set by the EPA and MPCA.
8) A separate sign permit shall be required and scoreboard signage must meet all
requirements of City Code Section 1250.
9) That the scoreboard shall not be used as a dynamic sign to display sponsorship
advertising, messages or videos.
10) A Bethel employee shall control the lighting and sound system at the football field.
11) The use of the sound system and lights at the football field be capped at 10:00 PM,
except on nights that have a Bethel University sponsored events.
12) That an automatic dimmer module shall be installed to reduce the nighttime light output
of the LED lighting of the scoreboard based on ambient light levels.
13) That the applicant shall cooperate with all reasonable requests from the City to modify
direction and intensity of light and sound emitted from the scoreboard to mitigate its
impact.
14) The Applicant shall be required to provide photometric calculations for the stadium
lighting including the LED lighting of the scoreboard at the property lines of all
adjacent residential properties indicating the plan meets ordinance requirements.
Approval without Conditions: Motion to adopt Resolution 2021-048, approving Planning Case 21-
016, for Site Plan Review for Bethel University based on the findings of fact, submitted plans, and
the August 23, 2021 Report to the City Council.
Denial: Motion to deny Resolution 2021-048, approving Planning Case 21-016, for Site Plan
Review for Bethel University based on the following findings of fact: the City Council should
Page 4 of 4
identify findings to deny should specifically reference the reasons for denial and why those reasons
cannot be mitigated.
Table: Motion to table Resolution 2021-048, approving Planning Case 21-016, for Site Plan
Review for Bethel University for the following reasons: the City Council should identify a specific
reason and/or information request should be included with a motion to table.
Deadline for Agency Action
The City of Arden Hills received the completed application for this request on July 20, 2021.
Pursuant to Minnesota State Statute, the City must act on this request by September 18, 2021 (60
days), unless the City provides the petitioner with written reasons for an additional 60-day review
period. With consent of the applicant, the City may extend the review period beyond the initial
120 days.
Budget Impact
N/A
Attachment
A. Resolution 2021-048
B. Presentation
To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting
cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. 1
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2021-048
RESOLUTION APPROVING A SITE PLAN REVIEW FOR THE
SUBJECT PROPERTY 3900 BETHEL DRIVE
WHEREAS, City Staff received a land use application for 3900 Bethel Drive (“Subject
Property”) for a Site Plan Review on July 20, 2021;
WHEREAS, the Subject Property is located in the INST – Institutional Zoning District
and is guided as Public & Institutional in the Land Use plan;
WHEREAS, the Subject Property’s use as an educational institution was previously
approved under a Conditional Use Permit Master Plan (“Planning Case No. 78-5”);
WHEREAS, a Site Plan Review is required for construction of a permanent accessory
structure in this zoning district;
WHEREAS, the Applicant is proposing to upgrade the scoreboard and sound system
adjacent to the stadium field and track;
WHEREAS, Subject Property meets the special district provisions for the INST District
to operate an education institution use;
WHEREAS, the City Council directed Staff to prepare a Land Use Application Public
Policy Notification to notify all property owners within 500 feet of Subject Property when a request
for the Planning Commission is to occur related to a land use application that does not require a
public hearing;
WHEREAS, the City’s obligation has been met where the Arden Hills Planning
Commission did hold a public hearing on August 4, 2021. All persons present at said meeting
were given an opportunity to be heard and present written statements; and
WHEREAS the Planning Commission considered the Applicant’s request for a Site Plan
Review and, as such voted 5-0 in favor of the recommending approval with conditions.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE
CITY OF ARDEN HILLS:
To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting
cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. 2
Hereby adopts Resolution 2021-048 approving Planning Case 21-016 for a Site Plan
Review at the Subject Property 3900 Bethel Drive to update the scoreboard and sound system
adjacent to the stadium field and track.
BE IT FURTHER RESOLVED that City Council approves Planning Case 21-016 for a
Site Plan Review at the Subject Property 3900 Bethel Drive, based on the findings of fact and the
submitted plans and August 23, 2021 Report to the City Council, as amended by the following
conditions:
1) All conditions of the original Conditional Use Permit and Amendments shall remain in
full force and effect.
2) That the project shall be completed in accordance with the plans submitted as amended
by the conditions of approval. Any significant changes to these plans, as determined by
the Senior Planner, shall require review and approval by the Planning Commission and
City Council.
3) The proposed structure shall conform to all other regulations in the City Code.
4) A building permit shall be obtained for the proposed scoreboard.
5) That all building and setback requirements shall be met.
6) The scoreboard height shall not exceed 35 feet.
7) That the sound system being installed within the scoreboard shall meet all applicable
standards set by the EPA and MPCA.
8) A separate sign permit shall be required and scoreboard signage must meet all
requirements of City Code Section 1250.
9) That the scoreboard shall not be used as a dynamic sign to display sponsorship
advertising, messages or videos.
10) A Bethel employee shall control the lighting and sound system at the football field.
11) The use of the sound system and lights at the football field be capped at 10:00 PM,
except on nights that have a Bethel University sponsored events.
12) That an automatic dimmer module shall be installed to reduce the nighttime light output
of the LED lighting of the scoreboard based on ambient light levels.
13) That the applicant shall cooperate with all reasonable requests from the City to modify
direction and intensity of light and sound emitted from the scoreboard to mitigate its
impact.
14) The Applicant shall be required to provide photometric calculations for the stadium
lighting including the LED lighting of the scoreboard at the property lines of all
adjacent residential properties indicating the plan meets ordinance requirements.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 23rd DAY OF AUGUST, 2021.
___________________________
David Grant, Mayor
ATTEST:
___________________________
Julie Hanson, City Clerk
Planning Case #21-016 –No Public Hearing
Required
Applicant: Bethel University
Property Location: 3900 Bethel Drive
Request: Site Plan Review
1
Overview Request
•May 2021 -Bethel University was approved a Conditional Use Permit (CUP) Amendment for stadium field upgrades and scoreboard.
•Conditions of the CUP Amendment approval were that a separate permit shall be required for the scoreboard and that prior to replacement of sound system, Bethel University would be required to submit new sound system plans to the City Council for approval.
•The Applicant is proposing to convert the existing electronic scoreboard to a LED/Video capable scoreboard with a sound system fully contained within the accessory structure.
Deadline for Agency Action
•The City of Arden Hills received the completed application for this
request on July 20, 2021. Pursuant to Minnesota State Statute, the City
must act on this request by September 18, 2021 (60 days), unless the
City provides the petitioner with written reasons for an additional 60-
day review period. With consent of the applicant, the City may extend
the review period beyond the initial 120 days.
•Approval with Conditions:Motion to adopt Resolution 2021-048, approving Planning Case 21-016, for Site Plan Review for Bethel University based on the findings of fact, submitted plans, and the August 23, 2021 Report to the City Council, subject to the following conditions:
1)All conditions of the original Conditional Use Permit and Amendments shall remain in full force and effect.
2)That the project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the Senior Planner, shall require review and approval by the Planning Commission and City Council.
3)The proposed structure shall conform to all other regulations in the City Code.
4)A building permit shall be obtained for the proposed scoreboard.
5)That all building and setback requirements shall be met.
6)The scoreboard height shall not exceed 35 feet.
7)That the sound system being installed within the scoreboard shall meet all applicable standards set by the EPA and MPCA.
8)A separate sign permit shall be required and scoreboard signage must meet all requirements of City Code Section 1250.
9)That the scoreboard shall not be used as a dynamic sign to display sponsorship advertising, messages or videos.
10)A Bethel employee shall control the lighting and sound system at the football field.
11)The use of the sound system and lights at the football field be capped at 10:00 PM, except on nights that have a Bethel University sponsored events.
12)That an automatic dimmer module shall be installed to reduce the nighttime light output of the LED lighting of the scoreboard based on ambient light levels.
13)That the applicant shall cooperate with all reasonable requests from the City to modify direction and intensity of light and sound emitted from the scoreboard to mitigate its impact.
14)The Applicant shall be required to provide photometric calculations for the stadium lighting including the LED lighting of the scoreboard at the property lines of all adjacent residential properties indicating the plan meets ordinance requirements. 4
Options and Motion Language
•Approval without Conditions: Motion to adopt Resolution 2021-048, approving Planning Case 21-016, for Site Plan Review for Bethel University based on the findings of fact, submitted plans, and the August 23, 2021 Report to the City Council.
•Denial:Motion to deny Resolution 2021-048, approving Planning Case 21-016, for Site Plan Review for Bethel University based on the following findings of fact: the City Council should identify findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated.
•Table:Motion to table Resolution 2021-048, approving Planning Case 21-016, for Site Plan Review for Bethel University for the following reasons: the City Council should identify a specific reason and/or information request should be included with a motion to table.
5
Options and Motion Language
Planning Case 21-016 –Bethel University Site Plan Review
6
Questions?