HomeMy WebLinkAbout09-13-21-RAPPROVAL OF AGENDA
PUBLIC INQUIRIES/INFORMATIONAL
This is an opportunity for citizens to bring to the Council ’s attention any items not
currently on the agenda which are relevant to the City. In addressing the Council, you
must first state your name and address for the record. To allow adequate time for each
person wishing to address the Council, speakers must limit their comments to three
(3) minutes. Written documents may be distributed to the Council prior to the meeting
to allow a more timely presentation. Speakers should not use obscene, profane, or
threatening language, or make personal attacks. Matters of litigation involving the City
shall not be discussed during Public Inquiry by citizens or Council. The Council may
not respond to speaker comments, engage in a debate, or take any action on the
issues raised by citizens, but may direct City staff to research or follow up on an
issue, if desired by Council. If Council directs further review by staff, the results of that
review will be presented at a following regular Council meeting.
RESPONSE TO PUBLIC INQUIRIES
STAFF COMMENTS
Transportation Update
David Swearingen, Interim Public Works Director/City Engineer
MEMO.PDF
APPROVAL OF MINUTES
August 9, 2021 Regular City Council
08 -09 -21 -R.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the
City Council and will be enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business
and considered separately in its normal sequence on the agenda.
Motion To Approve Claims And Payroll
Gayle Bauman, Finance Director
Pang Silseth, Accounting Analyst
MEMO.PDF
Motion To Acknowledge The Application Of Catholic United Financial For An
Exempt Permit To Conduct A Raffle With The Drawing Being March 10, 2022 With
No Waiting Period
Julie Hanson, City Clerk
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Motion To Acknowledge The Application Of Fishing For Life For An Exempt Permit
To Conduct A Raffle With The Drawing Being October 9, 2021 With No Waiting
Period
Julie Hanson, City Clerk
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve Mediated Settlement Agreement And Release –Sunram
Construction, Inc. Litigation
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve North Suburban Access Corporation Professional And
Technical Services Agreement
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve Payment No. 7 To Air Express, Inc. –City Hall HVAC
Replacement Project
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Accept Resignation Of Accounting Clerk
Dave Perrault, City Administrator
MEMO.PDF
Motion To Authorize Recruitment Of Accounting Clerk
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Ordering Replacement Control Panel –Lift Station 3
David Swearingen, Interim Public Works Director
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Payment No. 3 And Change Order No. 2 –C&L Excavating,
Inc. –2021 PMP Street And Utility Improvements Project
David Swearingen, Interim Public Works Director
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Motion To Approve Professional Services Agreement For Design And Construction
Services With TKDA –Arden Oaks Street Improvement Project
David Swearingen, Interim Public Works Director
MEMO.PDF
ATTACHMENT A.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
NEW BUSINESS
Set Preliminary Levy And Establish Truth -In -Taxation Public Hearing Date For
Proposed Taxes Payable In 2022
•Resolution 2021 -049 –Preliminary Levy
•Resolution 2021 -050 –Preliminary Levy –Karth Lake Special Taxing District
•Resolution 2021 -051 –TNT Public Hearing Date
Gayle Bauman, Finance Director
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
ATTACHMENT E.PDF
ATTACHMENT F.PDF
UNFINISHED BUSINESS
COUNCIL/STAFF COMMENTS
ADJOURN
Mayor:
David Grant
Councilmembers:
Brenda Holden
Fran Holmes
Dave McClung
Steve Scott
Regular City Council
Agenda
September 13, 2021
7:00 p.m.
City Hall
Address:
1245 W Highway 96
Arden Hills MN 55112
Phone:
651 -792 -7800
Website :
www.cityofardenhills.org
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our
long -standing tradition as a desirable City in which to live, work, and play.
This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.
CALL TO ORDER
1.
2.
3.
4.
4.A.
Documents:
5.
5.A.
Documents:
6.
6.A.
Documents:
6.B.
Documents:
6.C.
Documents:
6.D.
Documents:
6.E.
Documents:
6.F.
Documents:
6.G.
Documents:
6.H.
Documents:
6.I.
Documents:
6.J.
Documents:
6.K.
Documents:
7.
8.
9.
9.A.
Documents:
10.
11.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESSTAFF COMMENTSTransportation UpdateDavid Swearingen, Interim Public Works Director/City EngineerMEMO.PDF
APPROVAL OF MINUTES
August 9, 2021 Regular City Council
08 -09 -21 -R.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the
City Council and will be enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business
and considered separately in its normal sequence on the agenda.
Motion To Approve Claims And Payroll
Gayle Bauman, Finance Director
Pang Silseth, Accounting Analyst
MEMO.PDF
Motion To Acknowledge The Application Of Catholic United Financial For An
Exempt Permit To Conduct A Raffle With The Drawing Being March 10, 2022 With
No Waiting Period
Julie Hanson, City Clerk
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Motion To Acknowledge The Application Of Fishing For Life For An Exempt Permit
To Conduct A Raffle With The Drawing Being October 9, 2021 With No Waiting
Period
Julie Hanson, City Clerk
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve Mediated Settlement Agreement And Release –Sunram
Construction, Inc. Litigation
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve North Suburban Access Corporation Professional And
Technical Services Agreement
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve Payment No. 7 To Air Express, Inc. –City Hall HVAC
Replacement Project
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Accept Resignation Of Accounting Clerk
Dave Perrault, City Administrator
MEMO.PDF
Motion To Authorize Recruitment Of Accounting Clerk
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Ordering Replacement Control Panel –Lift Station 3
David Swearingen, Interim Public Works Director
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Payment No. 3 And Change Order No. 2 –C&L Excavating,
Inc. –2021 PMP Street And Utility Improvements Project
David Swearingen, Interim Public Works Director
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Motion To Approve Professional Services Agreement For Design And Construction
Services With TKDA –Arden Oaks Street Improvement Project
David Swearingen, Interim Public Works Director
MEMO.PDF
ATTACHMENT A.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
NEW BUSINESS
Set Preliminary Levy And Establish Truth -In -Taxation Public Hearing Date For
Proposed Taxes Payable In 2022
•Resolution 2021 -049 –Preliminary Levy
•Resolution 2021 -050 –Preliminary Levy –Karth Lake Special Taxing District
•Resolution 2021 -051 –TNT Public Hearing Date
Gayle Bauman, Finance Director
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
ATTACHMENT E.PDF
ATTACHMENT F.PDF
UNFINISHED BUSINESS
COUNCIL/STAFF COMMENTS
ADJOURN
Mayor:David GrantCouncilmembers:Brenda HoldenFran HolmesDave McClungSteve Scott Regular City Council Agenda September 13, 2021 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.4.A.Documents:
5.
5.A.
Documents:
6.
6.A.
Documents:
6.B.
Documents:
6.C.
Documents:
6.D.
Documents:
6.E.
Documents:
6.F.
Documents:
6.G.
Documents:
6.H.
Documents:
6.I.
Documents:
6.J.
Documents:
6.K.
Documents:
7.
8.
9.
9.A.
Documents:
10.
11.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESSTAFF COMMENTSTransportation UpdateDavid Swearingen, Interim Public Works Director/City EngineerMEMO.PDFAPPROVAL OF MINUTESAugust 9, 2021 Regular City Council08-09 -21 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting AnalystMEMO.PDFMotion To Acknowledge The Application Of Catholic United Financial For An Exempt Permit To Conduct A Raffle With The Drawing Being March 10, 2022 With No Waiting PeriodJulie Hanson, City ClerkMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Acknowledge The Application Of Fishing For Life For An Exempt Permit To Conduct A Raffle With The Drawing Being October 9, 2021 With No Waiting PeriodJulie Hanson, City ClerkMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Mediated Settlement Agreement And Release –Sunram
Construction, Inc. Litigation
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve North Suburban Access Corporation Professional And
Technical Services Agreement
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve Payment No. 7 To Air Express, Inc. –City Hall HVAC
Replacement Project
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Accept Resignation Of Accounting Clerk
Dave Perrault, City Administrator
MEMO.PDF
Motion To Authorize Recruitment Of Accounting Clerk
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Ordering Replacement Control Panel –Lift Station 3
David Swearingen, Interim Public Works Director
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Payment No. 3 And Change Order No. 2 –C&L Excavating,
Inc. –2021 PMP Street And Utility Improvements Project
David Swearingen, Interim Public Works Director
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Motion To Approve Professional Services Agreement For Design And Construction
Services With TKDA –Arden Oaks Street Improvement Project
David Swearingen, Interim Public Works Director
MEMO.PDF
ATTACHMENT A.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
NEW BUSINESS
Set Preliminary Levy And Establish Truth -In -Taxation Public Hearing Date For
Proposed Taxes Payable In 2022
•Resolution 2021 -049 –Preliminary Levy
•Resolution 2021 -050 –Preliminary Levy –Karth Lake Special Taxing District
•Resolution 2021 -051 –TNT Public Hearing Date
Gayle Bauman, Finance Director
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
ATTACHMENT E.PDF
ATTACHMENT F.PDF
UNFINISHED BUSINESS
COUNCIL/STAFF COMMENTS
ADJOURN
Mayor:David GrantCouncilmembers:Brenda HoldenFran HolmesDave McClungSteve Scott Regular City Council Agenda September 13, 2021 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.4.A.Documents:5.5.A.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.
Documents:
6.E.
Documents:
6.F.
Documents:
6.G.
Documents:
6.H.
Documents:
6.I.
Documents:
6.J.
Documents:
6.K.
Documents:
7.
8.
9.
9.A.
Documents:
10.
11.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESSTAFF COMMENTSTransportation UpdateDavid Swearingen, Interim Public Works Director/City EngineerMEMO.PDFAPPROVAL OF MINUTESAugust 9, 2021 Regular City Council08-09 -21 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting AnalystMEMO.PDFMotion To Acknowledge The Application Of Catholic United Financial For An Exempt Permit To Conduct A Raffle With The Drawing Being March 10, 2022 With No Waiting PeriodJulie Hanson, City ClerkMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Acknowledge The Application Of Fishing For Life For An Exempt Permit To Conduct A Raffle With The Drawing Being October 9, 2021 With No Waiting PeriodJulie Hanson, City ClerkMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Mediated Settlement Agreement And Release –Sunram Construction, Inc. LitigationDave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve North Suburban Access Corporation Professional And Technical Services AgreementDave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Payment No. 7 To Air Express, Inc. –City Hall HVAC Replacement ProjectDave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Accept Resignation Of Accounting ClerkDave Perrault, City AdministratorMEMO.PDFMotion To Authorize Recruitment Of Accounting ClerkDave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFMotion To Approve Ordering Replacement Control Panel –Lift Station 3David Swearingen, Interim Public Works Director
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Payment No. 3 And Change Order No. 2 –C&L Excavating,
Inc. –2021 PMP Street And Utility Improvements Project
David Swearingen, Interim Public Works Director
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
Motion To Approve Professional Services Agreement For Design And Construction
Services With TKDA –Arden Oaks Street Improvement Project
David Swearingen, Interim Public Works Director
MEMO.PDF
ATTACHMENT A.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
NEW BUSINESS
Set Preliminary Levy And Establish Truth -In -Taxation Public Hearing Date For
Proposed Taxes Payable In 2022
•Resolution 2021 -049 –Preliminary Levy
•Resolution 2021 -050 –Preliminary Levy –Karth Lake Special Taxing District
•Resolution 2021 -051 –TNT Public Hearing Date
Gayle Bauman, Finance Director
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
ATTACHMENT E.PDF
ATTACHMENT F.PDF
UNFINISHED BUSINESS
COUNCIL/STAFF COMMENTS
ADJOURN
Mayor:David GrantCouncilmembers:Brenda HoldenFran HolmesDave McClungSteve Scott Regular City Council Agenda September 13, 2021 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.4.A.Documents:5.5.A.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.Documents:6.E.Documents:6.F.Documents:6.G.Documents:6.H.Documents:6.I.
Documents:
6.J.
Documents:
6.K.
Documents:
7.
8.
9.
9.A.
Documents:
10.
11.
APPROVAL OF AGENDAPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to bring to the Council ’s attention any items not currently on the agenda which are relevant to the City. In addressing the Council, you must first state your name and address for the record. To allow adequate time for each person wishing to address the Council, speakers must limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting to allow a more timely presentation. Speakers should not use obscene, profane, or threatening language, or make personal attacks. Matters of litigation involving the City shall not be discussed during Public Inquiry by citizens or Council. The Council may not respond to speaker comments, engage in a debate, or take any action on the issues raised by citizens, but may direct City staff to research or follow up on an issue, if desired by Council. If Council directs further review by staff, the results of that review will be presented at a following regular Council meeting.RESPONSE TO PUBLIC INQUIRIESSTAFF COMMENTSTransportation UpdateDavid Swearingen, Interim Public Works Director/City EngineerMEMO.PDFAPPROVAL OF MINUTESAugust 9, 2021 Regular City Council08-09 -21 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollGayle Bauman, Finance DirectorPang Silseth, Accounting AnalystMEMO.PDFMotion To Acknowledge The Application Of Catholic United Financial For An Exempt Permit To Conduct A Raffle With The Drawing Being March 10, 2022 With No Waiting PeriodJulie Hanson, City ClerkMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Acknowledge The Application Of Fishing For Life For An Exempt Permit To Conduct A Raffle With The Drawing Being October 9, 2021 With No Waiting PeriodJulie Hanson, City ClerkMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Mediated Settlement Agreement And Release –Sunram Construction, Inc. LitigationDave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve North Suburban Access Corporation Professional And Technical Services AgreementDave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Payment No. 7 To Air Express, Inc. –City Hall HVAC Replacement ProjectDave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Accept Resignation Of Accounting ClerkDave Perrault, City AdministratorMEMO.PDFMotion To Authorize Recruitment Of Accounting ClerkDave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFMotion To Approve Ordering Replacement Control Panel –Lift Station 3David Swearingen, Interim Public Works DirectorMEMO.PDFATTACHMENT A.PDFMotion To Approve Payment No. 3 And Change Order No. 2 –C&L Excavating, Inc. –2021 PMP Street And Utility Improvements ProjectDavid Swearingen, Interim Public Works DirectorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve Professional Services Agreement For Design And Construction Services With TKDA –Arden Oaks Street Improvement ProjectDavid Swearingen, Interim Public Works DirectorMEMO.PDFATTACHMENT A.PDFPULLED CONSENT ITEMSThose items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda.PUBLIC HEARINGSNEW BUSINESSSet Preliminary Levy And Establish Truth -In -Taxation Public Hearing Date For Proposed Taxes Payable In 2022•Resolution 2021 -049 –Preliminary Levy•Resolution 2021 -050 –Preliminary Levy –Karth Lake Special Taxing District•Resolution 2021 -051 –TNT Public Hearing DateGayle Bauman, Finance DirectorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDF
ATTACHMENT D.PDF
ATTACHMENT E.PDF
ATTACHMENT F.PDF
UNFINISHED BUSINESS
COUNCIL/STAFF COMMENTS
ADJOURN
Mayor:David GrantCouncilmembers:Brenda HoldenFran HolmesDave McClungSteve Scott Regular City Council Agenda September 13, 2021 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.4.A.Documents:5.5.A.Documents:6.6.A.Documents:6.B.Documents:6.C.Documents:6.D.Documents:6.E.Documents:6.F.Documents:6.G.Documents:6.H.Documents:6.I.Documents:6.J.Documents:6.K.Documents:7.8.9.9.A.Documents:
10.
11.
Page 1 of 1
STAFF COMMENTS – 4A
MEMORANDUM
DATE:
TO:
FROM:
September 13, 2021
Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
David Swearingen, Interim Public Works Director/City Engineer
SUBJECT: Transportation Update
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
A verbal update will be provided at the City Council meeting.
Approved:
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
AUGUST 9, 2021
7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City
Council meeting at 7:00 p.m.
Present: Mayor David Grant, Councilmembers Fran Holmes, Dave McClung
(attending remotely), and Steve Scott
Absent: Councilmember Brenda Holden (excused).
Also present: City Administrator Dave Perrault; Interim Public Works Director David
Swearingen; Senior Planner Jessica Jagoe; Finance Director Gayle Bauman; and City
Clerk Julie Hanson
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
Councilmember Holmes requested Item 7G be removed from the Consent Agenda for discussion
as Item 8A.
MOTION: Councilmember Holmes moved and Councilmember Scott seconded a motion
to approve the meeting agenda as amended. The motion carried (4-0).
2. PUBLIC INQUIRIES/INFORMATIONAL
Gregg Larson, 3377 North Snelling Avenue, discussed the public inquiry section of the Council
agenda and questioned why items on the agenda were not allowed to be addressed unless there
was a formal public hearing.
3. RESPONSE TO PUBLIC INQUIRIES
None.
4. PUBLIC PRESENTATIONS
ARDEN HILLS CITY COUNCIL – AUGUST 9, 2021 2
A. Twin Cities Gateway Visitors Bureau Presentation
Allen Stauffacher, Twin Cities Gateway Visitors Bureau, provided the Council with an update
from his organization. He discussed the amount of tourism that occurs in the State of Minnesota
each year noting 17% of all Minnesota sales tax comes from the tourism industry. He described
what happens when more people come to town and how the economy is positively impacted. The
TCG strategic objectives were reviewed with the Council. He commented on how sporting events
at the NSC and the surrounding area has driven hotel reservations this summer and reviewed the
events the TCG member cities would be hosting in the month of August. He reported TCG spends
more money on marketing their member cities than any other visitors’ bureau in Minnesota.
Natalie Conrad, Twin Cities Gateway Visitors Bureau, commented further on the market and
communication efforts for TCG. It was noted all marketing efforts were led by the organization’s
strategic goals. She reported it was crucial for her to have the organizations website up to date.
She commented further on how social media and marketing analytics are utilized by her
organization. She indicated she was just beginning to reenter the meetings and events market post
COVID.
Joshua Clark, Regional Director of Sales for Hawkeye Hotels, introduced himself to the Council
and noted he owned six properties in the twin cities, one being the Spring Hill Suites in Arden
Hills. He spoke to the importance of how the CVB assists him in getting rooms rented in his
hotels which allows him to keep paying his staff full time.
Mayor Grant discussed the economics of the hotel industry and noted it was similar to the airline
industry and asked how hotels break even.
Mr. Clark explained opening a new hotel was all about market awareness and the overall hotel
industry. He commented further on how he supported TCG.
Councilmember Holmes questioned what the cost was to be a part of TCG.
Mr. Clark commented there is no cost to the City of Arden Hills. Rather, 3% of all lodging taxes
are collected by hotels from visitors and this is passed along to TCG.
Councilmember Holmes requested further information regarding TCG’s branding.
Mr. Stauffacher explained the meaning behind “Gateway” was that the cities involved in the
visitors’ bureau were the gateway into the Twin Cities.
Councilmember Scott asked if people were able to find the new Spring Hill & Suites hotel for
the Back to the 50’s event.
Mr. Clark stated he did have people that found his hotel and actually rebooked for 2022. He
anticipated that as more people became aware of this new hotel, room rentals would continue to
increase.
Mayor Grant thanked Mr. Stauffacher for his presentation.
ARDEN HILLS CITY COUNCIL – AUGUST 9, 2021 3
5. STAFF COMMENTS
A. Transportation Update
Interim Public Works Director Swearingen reported the 2021 PMP project was about half
complete. He noted the utility work throughout the entire project area was completed. He
explained Gerald Avenue and Prior Avenue would be graded this week, following the driveway
and curb construction. He stated this project was moving along per the schedule but would disrupt
traffic during typical working hours. He indicated residents within the project area would continue
to receive newsletters throughout construction. In addition, up to date information was available
on the project page on the City’s website.
Interim Public Works Director Swearingen stated the Hamline crosswalk project was almost
complete. He noted the crosswalk stripes were installed today. He reported there were several
ADA matters that would have to be corrected by the contractor.
6. APPROVAL OF MINUTES
A. July 12, 2021, Special City Council Work Session
B. July 12, 2021, Regular City Council
Councilmember Holmes reported she had discussed with the City Clerk with a minor change to
the July 12, 2021 Special City Council Work Session minutes.
MOTION: Councilmember Holmes moved and Councilmember Scott seconded a motion
to approve the July 12, 2021, Special City Council Work Session meeting
minutes; and July 12, 2021, Regular City Council meeting minutes as
amended. The motion carried (4-0).
7. CONSENT CALENDAR
A. Motion to Approve Consent Agenda Item - Claims and Payroll
B. Motion to Approve Amendment to Urban Requalification Joint Cooperation
Agreement
C. Motion to Approve New Tobacco License – Cub Discount Liquor, 3715 Lexington
Avenue North
D. Motion to Adopt Resolution 2021-043 Approving Charitable Gambling License for
Spring Lake Park Lions at Welsch’s Big Ten Tavern
E. Motion to Approve Changer Order No. 8 and Final Payment – Northwest Asphalt,
Inc. – 2018 Street and Utility Improvements Project
F. Motion to Approve Payment No. 1 – Pember Companies – 2021 Concrete
Improvements Project
G. Motion to Approve Resolution 2021-044 Receiving Feasibility Report and Calling
for Public Hearing on Improvements – Lexington Avenue Reconstruction Project
(Traffic Signal at Target Road)
H. Motion to Approve Payment No. 2 – C&L Excavating, inc. – 2021 PMP Street and
Utility Improvement Project
ARDEN HILLS CITY COUNCIL – AUGUST 9, 2021 4
MOTION: Councilmember Holmes moved and Councilmember Scott seconded a motion
to approve the Consent Calendar as amended, removing Item 7G, and to
authorize execution of all necessary documents contained therein. The motion
carried (4-0).
8. PULLED CONSENT ITEMS
A. Motion to Approve Resolution 2021-044 Receiving Feasibility Report and
Calling for Public Hearing on Improvements – Lexington Avenue
Reconstruction Project (Traffic Signal at Target Road)
Councilmember Holmes stated she spoke with Interim Public Works Director Swearingen
regarding this matter. She understood this matter was on a tight timeline. She discussed the
concerns she had within the feasibility report which had to do with the number of signals along
Lexington Avenue and that these signals should be synchronized.
Interim Public Works Director Swearingen reported Ramsey County was responsible for the
maintenance and operation of this roadway. He explained operation included the signals.
Councilmember Holmes commented further on the benefitting properties from this project. She
questioned if the properties to the south of the new development would be part of this project. She
recommended this be clarified within the feasibility report.
Interim Public Works Director Swearingen stated the decision for assessments does not have to
be made during the feasibility report phase. He indicated the feasibility report analyzes all options
for the City. It was noted there were two options available to the City at this time and the option
that would move forward for this project would be determined at the assessment hearing.
Councilmember Holmes explained she would like more clarity on this project.
Councilmember McClung commented he agreed with Councilmember Holmes. He recalled the
County previously discussing synching all of the lights along Lexington Avenue from I-694 to
County Road E. He recommended the City get some clarification from the County that the lights
will be synced. If this doesn’t happen, this stretch of roadway could become a mess. He believed
it was important that the City put a tagline within this report that Option 1 and Option 2 will be
determined at the assessment hearing. He questioned when the assessment hearing would be held.
Interim Public Works Director Swearingen stated the assessment hearing would be held in
September of 2022.
Councilmember McClung recommended staff speak with the developer of Lexington Station
Phase 3 to see if they want to be a part of this project.
Mayor Grant recalled that the City guaranteed this intersection would be done and Lexington
Station Phase 3 could pay for that.
ARDEN HILLS CITY COUNCIL – AUGUST 9, 2021 5
MOTION: Councilmember Holmes moved and Councilmember McClung seconded a
motion to Adopt Resolution No. #2021-044 Receiving Feasibility Report and
Calling for Public Hearing on Improvements – Lexington Avenue
Reconstruction Project (Traffic Signal at Target Road). The motion carried
(4-0).
9. PUBLIC HEARINGS
None.
10. NEW BUSINESS
None.
11. UNFINISHED BUSINESS
None.
12. COUNCIL COMMENTS
Councilmember McClung stated Night to Unite was held last week and noted he was able to
attend two small parties.
Councilmember Scott reported he attended eight Night to Unite parties last week. He explained
the Ramsey County Parks was holding several public comment forums in order to take public
comment on the future of their parks.
Councilmember Holmes stated on July 29, 2021 she attended a neighborhood meeting at North
Heights Church. She indicated the church was looking at building an apartment complex and the
neighbors were invited to share their comments and concerns.
Councilmember Holmes reported on August 6, 2021 she attended the grand opening for the new
Crumbl Cookies.
Councilmember Holmes indicated she attended a number of Night to Unite parties with a
Ramsey County Deputy. She thanked the Public Works Department for having vehicles available
for the public to view that evening. She discussed the comments she received from the public
regarding the lights along County Road E2.
Councilmember Holmes reported the City was considering lowering the speed limit in Arden
Hills’ neighborhoods to 25 miles per hour. She noted the Ramsey County Deputy was very
supportive of this change.
Mayor Grant explained he attended the neighborhood meeting at North Heights Church on July
29, 2021 as well.
ARDEN HILLS CITY COUNCIL – AUGUST 9, 2021 6
Mayor Grant reported he was unable to attend any Night to Unite events due to a COVID
concern.
Mayor Grant stated he attended the Crumbles Cookie grand opening and encouraged residents to
visit this new business at the Lexington Station.
Mayor Grant commented he was looking for feedback from the Council regarding Perry Park
and the need for a charcoal receptacle. He indicated this park also has no charcoal grills. He then
discussed the trash receptacle situation at Perry Park and Cummings Park, stating they were in
need of covers in order to keep critters out. He reported the Foundation was looking at purchasing
a dual grill along with a coal receptacle and eight garbage receptacles. He indicated these
purchases would assist in upgrading the experience at Perry Park and Cummings Park. He asked
if the City Council would support these park upgrades. The Council supported these purchases.
Councilmember Holmes thanked the Foundation for their assistance with these park upgrades.
ADJOURN
MOTION: Councilmember Holmes moved and Councilmember Scott seconded a motion
to adjourn. The motion carried (4-0).
Mayor Grant adjourned the Regular City Council Meeting at 8:06 p.m.
__________________________ __________________________
Julie Hanson David Grant
City Clerk Mayor
CONSENT ITEM 6A
MEMORANDUM
DATE:
September 13, 2021
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Gayle Bauman, Finance Director
Pang Silseth, Accounting Analyst
SUBJECT: Claims and Payroll Listing
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Motion to approve, table or deny the following:
Claims and Payroll Listing
All items need a simple majority for action unless otherwise noted.
Background
Payroll is processed biweekly and accounts payable is processed weekly.
Budget Impact
N/A
Attachments
2021 Payroll #18 $95,113.07
Total Payroll $95,113.07
Paid Claims - 08/14/21 through 09/03/21
(Check Nos. 50280-50313 and ACH Checks) $563,810.63
Total Accounts Payable $563,810.63
Total Claims $658,923.70
CITY OF ARDEN HILLS
PAYROLL # 18
CHECKS DATED: 09/03/21
Biweekly: 08/14/21 - 08/27/21
EMPLOYEE DEDUCTIONS AMT.Payment Method
FIT 5,981.60 EFT
SIT 2,654.79 EFT
FICA Oasdi 3,902.45 EFT
FICA Medicare 912.69 EFT
TOTAL TAXES 13,451.53
Health Premium 1,528.96 A/P Check*
Dental Premium 169.48 A/P Check*
FSA Health Care Reimb. 0.00 A/P Check*
FSA Dependent Care Reimb. 0.00 A/P Check*
TOTAL FLEXIBLE SPENDING 1,698.44
HSA Health Saving 355.00
Health Care Savings Plan-Retirement 1,483.90 EFT
Health Care Savings Plan-2% 434.15 EFT
Health Care Savings Plan-4% 439.56 EFT
TOTAL HEALTH SAVINGS 2,712.61
PERA 3,678.81 EFT
ICMA 2,333.70 EFT
Central Pension Fund-Union 614.40 A/P Check*
MN State Retirement System 750.00 EFT
TOTAL RETIREMENT 7,376.91
IUOE 49 Dues (Union) 140.00 A/P Check*
LTD/STD Insurance 990.34 A/P Check*
PERA Life Insurance 24.00 A/P Check*
Life/Addl/Dep Life 33.74 A/P Check*
Life/Addl non-tax 5.40 A/P Check*
UNUM 19.51 A/P Check*
AFLAC 22.76 EFT
TOTAL VOLUNTARY 1,235.75
Total Employee Deductions 26,475.24
Net Payroll 0.00
Direct Deposit 40,906.85 EFT
Gross Payroll Tie-Out 67,382.13
Plus City Paid Benefit 27,730.94
TOTAL PAYROLL COST 95,113.07
FICA TIE-OUT
Gross Payroll 67,382.13
Less Total FSA 1,698.44
Less Total H.SA 2,712.61
Less Voluntary Ins 28.16
Net P/R Subject to FICA 62,942.92
FICA Oasdi @ 6.20% 3,902.45
FICA Medicare @ 1.45% 912.69
Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax
Deposit Service. Transfers are typically made up to two days after the payroll date.
* A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report.
Checks may be paid this week or the following week.
CITY BENEFIT
3,902.45
912.69
4,815.14
16,824.92
342.65
17,167.57
1,000.00
1,000.00
4,244.79
421.74
4,666.53
81.70
81.70
Accounts Payable
User:
Printed:
pang.silseth
9/3/2021 8:41 AM
Checks by Date - Detail by Check Date
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
0242 MET COUNCIL ENVIRON SERVICES-SAC08/20/2021ACH
07-21 SAC July 2021 SAC -1,664.95
07-21 SAC July 2021 SAC 166,495.00
164,830.05Total for this ACH Check for Vendor 0242:
0243 METROPOLITAN COUNCIL-WASTE WATER08/20/2021ACH
0001127872 Waste Water-September 70,596.57
70,596.57Total for this ACH Check for Vendor 0243:
0327 STAPLES INC 08/20/2021ACH
3483278219 Supplies 46.56
46.56Total for this ACH Check for Vendor 0327:
0382 ICMA RETIREMENT TRUST - 106944 08/20/2021ACH
PR 21-17 PR Batch 00200.08.2021 ICMA Employer Percent 401PR Batch 00200.08.2021 ICMA Employer Percent 401 421.74
PR 21-17 PR Batch 00200.08.2021 ICMA Employee Percent 401PR Batch 00200.08.2021 ICMA Employee Percent 401 365.51
787.25Total for this ACH Check for Vendor 0382:
0387 ICMA RETIREMENT TRUST #302482 08/20/2021ACH
PR 21-17 PR Batch 00200.08.2021 ICMA Employee PercentPR Batch 00200.08.2021 ICMA Employee Percent 237.13
PR 21-17 PR Batch 00200.08.2021 ICMA Employee DeductionPR Batch 00200.08.2021 ICMA Employee Deduction 1,736.54
1,973.67Total for this ACH Check for Vendor 0387:
0453 CONTINENTAL RESEARCH CORP 08/20/2021ACH
0026974 Water Treatment Bacteria 968.00
0028566 Degreaser and Insect Spray 391.00
0028601 Herbicide 2,376.00
3,735.00Total for this ACH Check for Vendor 0453:
0761 ELECTRIC PUMP INC 08/20/2021ACH
0071561-IN Eco Floats 136.00
0071566-IN Replacement LS #14 19,170.61
0071567-IN Service Call-LS #14 1,134.45
20,441.06Total for this ACH Check for Vendor 0761:
0922 NINENORTH 08/20/2021ACH
2021-149 July Production 846.25
846.25Total for this ACH Check for Vendor 0922:
0940 ZEE MEDICAL SERVICES INC 08/20/2021ACH
54053912 First Aid Supplies 167.45
167.45Total for this ACH Check for Vendor 0940:
Page 1AP Checks by Date - Detail by Check Date (9/3/2021 8:41 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
10259 JOE VAUGHAN 08/20/2021ACH
06-21 Mileage Reimbursement-June 76.34
07-21 Mileage Reimbursement-July 90.22
166.56Total for this ACH Check for Vendor 10259:
1785 ECOENVELOPES LLC 08/20/2021ACH
1940 July UB Processing 279.25
1940 July UB Processing 279.25
1940 July UB Processing 279.25
837.75Total for this ACH Check for Vendor 1785:
4889 COMMUNITY FOOTWORKS 08/20/2021ACH
08042021 Foot Clinic-August 168.00
168.00Total for this ACH Check for Vendor 4889:
5587 CES IMAGING INC 08/20/2021ACH
INV130401 August Rental 60.00
60.00Total for this ACH Check for Vendor 5587:
JOHC JOHNSON CONTROLS INC 08/20/2021ACH
1-106374908173 Service to VAV Box/AHU 810.05
810.05Total for this ACH Check for Vendor JOHC:
SHORE CITY OF SHOREVIEW-PARKS & RECREATION08/20/202150280
8122021 NFL Flag Jerseys and Flag Belts 225.00
225.00Total for Check Number 50280:
10405 DALEY ELECTRIC LLC 08/20/202150281
210342 Lighting Repair 1,056.75
1,056.75Total for Check Number 50281:
0841 EHLERS & ASSOCIATES INC.08/20/202150282
88010 TIF Reporting: 2020 350.63
88010 TIF Reporting: 2020 350.62
701.25Total for Check Number 50282:
10218 HR GREEN INC 08/20/202150283
145570RE Streets-July 3,340.00
145570RE Storm-July 830.75
145570RE MS4 Permit-July 1,908.50
145570RE General Engineering-July 11,820.00
145571 Lex Station Phase 3-July 735.00
18,634.25Total for Check Number 50283:
MISC1 MN EXTERIORS 08/20/202150284
2021-00877 Hydrant Deposit Refund 1,925.95
1,925.95Total for Check Number 50284:
MISC2 MODERN HEATING & AIR CONDITIONING08/20/202150285
2021-00903R Refund Plumbing 2021-00903 6.00
2021-00903R Refund Plumbing 2021-00903 200.00
Page 2AP Checks by Date - Detail by Check Date (9/3/2021 8:41 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
206.00Total for Check Number 50285:
0155 OFFICE OF MN IT SERVICES 08/20/202150286
W21070578 July Phones 750.32
750.32Total for Check Number 50286:
10250 PEAK STAFFING INC 08/20/202150287
47575 Office Support 8/2-8/5 135.00
47575 Office Support 8/2-8/5 135.00
47575 Office Support 8/2-8/5 742.50
47575 Office Support 8/2-8/5 101.25
47575 Office Support 8/2-8/5 33.75
47575 Office Support 8/2-8/5 101.25
47575 Office Support 8/2-8/5 101.25
1,350.00Total for Check Number 50287:
0811 RAMSEY COUNTY 08/20/202150288
FLEET-000656 Fuel Purchases-July 2,589.83
SHRFL-002000 Sheriff Services-August 115,686.34
118,276.17Total for Check Number 50288:
6748 RELIANCE STANDARD 08/20/202150289
GL154938.0921 September Insurance 1,200.77
1,200.77Total for Check Number 50289:
1054 SHI INTERNATIONAL CORP 08/20/202150290
B13897306 Battery Back Up 278.00
278.00Total for Check Number 50290:
AR-UNIV3 UNIVERSAL SERVICES INC 08/20/202150291
ROW 2019-01173 Escrow Refund ROW 2019-01173; 3900 Northwoods Dr 1,000.00
ROW 2020-00325 Escrow Refund ROW 2020-00325; 1125 Red Fox Rd 1,000.00
ROW 2020-00465 Escrow Refund ROW 2020-00465; 1331 Wyncrest Ct 1,000.00
3,000.00Total for Check Number 50291:
413,070.68Total for 8/20/2021:
0022 THOMAS MIKACEVICH 08/27/2021ACH
8242021 Reimb: Clothing Allowance 139.98
139.98Total for this ACH Check for Vendor 0022:
0292 OXYGEN SERVICE COMPANY INC 08/27/2021ACH
0008465922 July Rental 107.52
107.52Total for this ACH Check for Vendor 0292:
0327 STAPLES INC 08/27/2021ACH
3484372665 Supplies 79.42
3484372665 Supplies 298.29
377.71Total for this ACH Check for Vendor 0327:
0339 FERGUSON WATERWORKS #2518 08/27/2021ACH
Page 3AP Checks by Date - Detail by Check Date (9/3/2021 8:41 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
0480526 pipes 134.82
0480594 pipes and couplings 453.12
587.94Total for this ACH Check for Vendor 0339:
0750 VERIZON WIRELESS 08/27/2021ACH
9885996789 Service 8/11-9/10 1,012.47
1,012.47Total for this ACH Check for Vendor 0750:
10363 MINUTE MAKER SECRETARIAL 08/27/2021ACH
M1323 PC Minutes-August 193.00
M1323 CC Minutes-July & August 669.00
862.00Total for this ACH Check for Vendor 10363:
1125 BOLTON & MENK INC 08/27/2021ACH
0273698 Scannell PC 20-010 #506 157.00
0273698 IMKD3 PC 21-004 #556 706.50
0273698 AHSL PC 19-002 #403 477.00
0273698 Chick-Fil-A PC 21-011 #564 288.50
0273698 6/12/21-7/9/21 Planning Services 937.60
0273698 U&B Architecture PC 21-014 #569 316.00
0273698 Arden Hills RE PC 21-012 #577 3,432.50
0273698 6/12/21-7/9/21 Planning Services 5,266.50
0273698 6/12/21-7/9/21 Planning Services 175.80
0273698 Samuelson PC 20-017 #543 471.00
0273698 Grove Church PC 21-013 #576 78.50
0273698 6/12/21-7/9/21 Planning Services 58.60
0273698 MVHS PC 18-014 #396 157.00
12,522.50Total for this ACH Check for Vendor 1125:
7025 ON SITE COMPANIES -OSSTC INC 08/27/2021ACH
0001179304 Restrooms 8/7-9/3 622.00
622.00Total for this ACH Check for Vendor 7025:
8870 CHET'S SHOES INC 08/27/2021ACH
50215 Seasonal Boots 123.24
123.24Total for this ACH Check for Vendor 8870:
JOHC JOHNSON CONTROLS INC 08/27/2021ACH
1-106499559888 Heating water pipe noise and airflow 873.50
873.50Total for this ACH Check for Vendor JOHC:
ADVS ADVANTAGE SIGNS & GRAPHICS INC 08/27/202150292
00047594 Trail Signs & Sign Stands 736.70
736.70Total for Check Number 50292:
1033 COMCAST 08/27/202150293
44271.0921 Service 8/21-9/20 6.57
6.57Total for Check Number 50293:
1032 COMMERCIAL ASPHALT CO INC 08/27/202150294
210815 Asphalt Purchase 8/10 400.35
400.35Total for Check Number 50294:
Page 4AP Checks by Date - Detail by Check Date (9/3/2021 8:41 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
DMLP DELL MARKETING LP 08/27/202150295
10511383243 Dell OptiPlex Computer 618.46
618.46Total for Check Number 50295:
10452 INFRASTRCTURE MANAGEMENT SERVICE08/27/202150296
50268-3 Pavement Condition Survey 3,977.40
3,977.40Total for Check Number 50296:
10351 NORTHERN TECHNOLOGIES LLC 08/27/202150297
39513 Karth Lake Runoff Material Testing Thru 8/14 1,185.25
1,185.25Total for Check Number 50297:
10250 PEAK STAFFING INC 08/27/202150298
47580 Office Support 8/9-8/13 111.09
47580 Office Support 8/9-8/13 814.69
47580 Office Support 8/9-8/13 37.03
47580 Office Support 8/9-8/13 111.09
47580 Office Support 8/9-8/13 148.13
47580 Office Support 8/9-8/13 111.09
47580 Office Support 8/9-8/13 148.13
1,481.25Total for Check Number 50298:
10467 SAFETYFIRST PLAYGROUND MAINTENANCE08/27/202150299
7545 Playground Safety Surfacing 1,516.00
1,516.00Total for Check Number 50299:
6555 TKDA INC 08/27/202150300
002021003046 Arden Oaks Feasibility-July 3,903.00
3,903.00Total for Check Number 50300:
31,053.84Total for 8/27/2021:
0242 MET COUNCIL ENVIRON SERVICES-SAC09/03/2021ACH
08-21 SAC August 2021 SAC 89,460.00
08-21 SAC August 2021 SAC -894.60
88,565.40Total for this ACH Check for Vendor 0242:
0327 STAPLES INC 09/03/2021ACH
3484887525 supplies 18.29
3484887526 supplies 20.99
3484887527 supplies 10.79
50.07Total for this ACH Check for Vendor 0327:
0382 ICMA RETIREMENT TRUST - 106944 09/03/2021ACH
PR 21-18 PR Batch 00100.09.2021 ICMA Employee Percent 401 365.51
PR 21-18 PR Batch 00100.09.2021 ICMA Employer Percent 401 421.74
787.25Total for this ACH Check for Vendor 0382:
0387 ICMA RETIREMENT TRUST #302482 09/03/2021ACH
PR 21-18 PR Batch 00100.09.2021 ICMA Employee Percent 231.65
PR 21-18 PR Batch 00100.09.2021 ICMA Employee Deduction 1,736.54
Page 5AP Checks by Date - Detail by Check Date (9/3/2021 8:41 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
1,968.19Total for this ACH Check for Vendor 0387:
0549 ABLE HOSE & RUBBER LLC INC 09/03/2021ACH
225404-001 gatevalve 290.64
290.64Total for this ACH Check for Vendor 0549:
1252 CAMPBELL KNUTSON - ATTORNEYS AT LAW09/03/2021ACH
3231G-0721 July Legal - PC21-014 #569 1,550.80
3231G-0721 July Legal - PC21-011 #564 915.00
3231G-0721 July Legal 1,131.50
3231G-0721 July Legal - PC19-002 #590 326.40
3231G-0721 July Legal 1,839.60
3231G-0721 July Legal 46.50
3231G-0721 July Legal 1,229.40
3231G-0721 July Legal - PC20-022 #549 300.00
3231G-0721 July Legal 186.00
3231G-0721 July Legal 62.00
3231G-0721 July Legal - PC20-017 #543 233.00
3231G-0721 July Legal - PC21-004 #556 199.70
8,019.90Total for this ACH Check for Vendor 1252:
3096 AUTO PLUS 09/03/2021ACH
2108391070456 supplies 18.98
18.98Total for this ACH Check for Vendor 3096:
4889 COMMUNITY FOOTWORKS 09/03/2021ACH
09012021 September Foot Clinic 308.00
308.00Total for this ACH Check for Vendor 4889:
FPTC FLEXIBLE PIPE TOOL COMPANY INC 09/03/2021ACH
26570 supplies 693.60
693.60Total for this ACH Check for Vendor FPTC:
5593 AMERICAN LEGAL PUBLISHING CORP 09/03/202150301
10339 Supplement Pages S-35 9.00
9.00Total for Check Number 50301:
ASSF ASSOCIATION FOR NONSMOKERS 09/03/202150302
076-082621 A Tobacco Compliance Project 348.00
348.00Total for Check Number 50302:
CPF1 CENTRAL PENSION FUND 09/03/202150303
184503.0821 August Pension 1,228.80
1,228.80Total for Check Number 50303:
10362 MARCO TECHNOLOGIES LLC 09/03/202150304
INV9054054 8/25-9/24 copier 13.62
INV9054054 8/25-9/24 copier 77.18
90.80Total for Check Number 50304:
MISC1 MN EXTERIORS 09/03/202150305
2021-00695 Refund-Permit 2021-00695 430.75
Page 6AP Checks by Date - Detail by Check Date (9/3/2021 8:41 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
2021-00695 Refund-Permit 2021-00695 17.00
2021-00695 Refund-Permit 2021-00695 5.00
452.75Total for Check Number 50305:
0600 NCPERS GROUP LIFE INS 09/03/202150306
315800092021 September Insurance 48.00
48.00Total for Check Number 50306:
10408 PAULSON & CLARK ENGINEERING 09/03/202150307
21802 HVAC Replacement 1,386.00
1,386.00Total for Check Number 50307:
10250 PEAK STAFFING INC 09/03/202150308
47588 Office Support 8/16-8/20 111.80
47588 Office Support 8/16-8/20 149.06
47588 Office Support 8/16-8/20 111.80
47588 Office Support 8/16-8/20 819.85
47588 Office Support 8/16-8/20 149.05
47588 Office Support 8/16-8/20 37.27
47588 Office Support 8/16-8/20 111.80
1,490.63Total for Check Number 50308:
3100 PROVIDENT LIFE AND ACCIDENT INS CO09/03/202150309
E0471136.0821 August Insurance 39.02
39.02Total for Check Number 50309:
10279 QUADIENT LEASING USA IINC 09/03/202150310
N9021957 Q3 2021 Postage Lease 1,297.71
1,297.71Total for Check Number 50310:
0811 RAMSEY COUNTY 09/03/202150311
PRRRV-001632 2021 Election Services 6,850.00
6,850.00Total for Check Number 50311:
0282 REPUBLIC SERVICES #899 09/03/202150312
0899-003763705 Recycling-August -3,079.68
0899-003763705 Recycling-August 8,282.00
0899-003767645 PW Waste-August 211.06
5,413.38Total for Check Number 50312:
10468 SAFELITE 09/03/202150313
01844-550400 Glass Replacement #85601 329.99
329.99Total for Check Number 50313:
119,686.11Total for 9/3/2021:
Report Total (67 checks): 563,810.63
Page 7AP Checks by Date - Detail by Check Date (9/3/2021 8:41 AM)
Page 1 of 1
CONSENT ITEM – 6B
MEMORANDUM
DATE: September 13, 2021
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Julie Hanson, City Clerk
SUBJECT: Acknowledgment for Catholic United Financial to Hold a Raffle
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
Council Should Consider
Motions to approve, table, or deny the following:
• Acknowledging the LG220 Application from Catholic United Financial for a raffle to be
held next March with no waiting period.
All items need a simple majority for action unless otherwise noted.
Background/Discussion
The City has once again received a request from Catholic United Financial for authorization to
hold a raffle to benefit Catholic education in Minnesota, North Dakota and South Dakota.
According to Minnesota’s Lawful Gambling regulations, they are required to obtain
acknowledgment from the City they are located in. This does not require a permit or license from
the City as it is not a premise permit.
As part of the requirement of LG220 Application for Exempt Permit, the City must formally
acknowledge the application with no waiting period, with a 30 day waiting period, or deny the
application. The date of the drawing for this raffle is March 10, 2022.
Staff recommends the City Council approve a motion acknowledging the application of Catholic
United Financial for an Exempt Permit to conduct a raffle with a drawing date of March 10, 2022,
with no waiting period.
Attachments
Attachment A: Letter from Catholic United Financial
Attachment B: Catholic United Financial LG220 permit application
Attachment C: Statement of Nonprofit Status
alG n+'y
Catholic UnitedFlnanclal
August t9,2O2L
City of Arden Hills
Attn: Julie Hanson, City Clerk
L245 West Highway 96
Arden Hills, MN 55112
RE:Form 1G220: Application for Exempt Permit X-93O77
2022 Catholic United Financial Catholic Schools Raffle
Date of Drawing: March tO,2022
Dear Julie:
Catholic United Financial is seeking a charitable gambling permit for its annua! raffle to benefit Catholic
education in Minnesota, North Dakota and South Dakota.
Enclosed is Form LG220 as required by the Minnesota Gambling Control Board (MGCB), along with the
S1OO.OO permit fee. Please place our request on the docket for the Arden Hills City Council's
consideration at its next meeting. I understand that you wil! forward our application to the MGCB once
it has been approved by the Arden Hills City Council.
Thank you for your consideration. Please let me know if you have additional questions or concerns
Sincerely,
Paul A. Lindemann, CLU, FLMI, ACS, AIRC
Compliance Manager
Enclosures
Catholic United Financial: A Fraternal Benefit Society
HOME OFFICE: 3499 Lexington Avenue North, St. Paul, MN 55126 1-800-568-6670 www.catholicunitedfinancial.org
MINNESOTA LAWFUL GAMBLING
LG22O Application for Exempt Permit
lt/17
Page 1 of 2
An exempt permit may be issued to a nonprofit
organization that:. conducts lawful gambling on five or fewer days, and. dwardS less than $50,000 in prizes during a calendar
year.
If total raffle prize value for the calendar year will be
$1,500 or less, contact the Licensing Specialist assigned to
your county by calling 651-539-1900.
Application Fee (non-refundable)
Applications are processed in the order received. If the application
is postmarked or received 30 days or more before the event, the
application fee is $1OO; otherwise the fee is $150.
Due to the high volume of exempt applications, payment of
additional fees prior to 30 days before your event will not expedite
service, nor are telephone requests for expedited service accepted.
ORGANIZATION IN FORMATION
Organization Previous Gambling
Name:Catholic United Financial - St. Jude of the Lake Council Permit Number x-93077
Minnesota Tax ID Federal Employer ID
Number (FEIN), if any:Number, if any:4487032 4L-Ot82070
Mailing Address: c/o Catholic United Financial, 3499 Lexington Ave. N
City Arden Hills State: MN Zip: 55L26 County 1 Ramsey
Name of Chief Executive Officer (CEO); Boni Westberg
CEO Dayti me phone: (612) 418-6206 CEo Emait; bonjim@hotmail.com
(permit will be emailed to this emall address unless otherwise indlcated below)
Emait permit to (if other than the cEo): Pa u I Lindema nn, Complia nce Ma nager (plindema n n@catholicunited. org )
NONPROFIT STATUS
Type of Nonprofit Organization (check one):
t/Fraternal E Religious E veterans E other Nonprofit organization
Attach a copy of one of the following showing proof of nonprofit status:
(DO NOT attach a sales tax exempt status or federal employer ID number, as they are not proof of nonprofit status.)
A current calendar year Ceftificate of Good Standing
Don't have a copy? Obtain this certificate from:
MN Secretary of State, Business Services Division Secretary of State website, phone numbers:
60 Empire Drive, Suite 100 www.sos.state.mn.us
r'
St. Paul, MN 55103 651-296-2803, or toll free l-877-55L-6767
IRS income tax exemption (5O1(c)) letter in your organization's name
Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the
IRS toll free at L-877-829-5500.
IRS - Affiliate of national, statewide, or international parent nonprofit organization (chafter)
If your organization falls under a parent organization, attach copies of both of the following:
1. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling; and
2. the charter or letter from your parent organization recognizing your organization as a subordinate.
GAM BLING PREMISES INFORMATION
Name of premises where the gambling event will be conducted
Catholic United Financial - Home Office(for raffles, list the site where the drawing will take place):
Physical Address (do not use P.O. box): 3499 Lexinqton Ave. N
Check one
r'City : Arden Hills zip : 55126 County : Ramsey
! rownshiR:zip:County:
Date(s) of activity (for raffles, indicate the date of the drawing)March LO,2022
Check each type of gambling activity that your organization will conduct:
Bingo Paddlewheels Pull-Tabs Tipboards r'Raffle
Gambling equipment for bingo paper, bingo boards, raffle boards, paddlewheels, pull-tabs, and tipboards must be obtained
from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo ball selection
devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to
www.mn.gov/gcb and click on Distributors under the List of Licensees tab, or call 651-539-1900.
LG22O Application for Exempt Permit tr/17
Page 2 of 2
LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT (required before submitting application to
the Mlnnesota Gambling Control Board)
e application is denied.
Print City Name Arden Hills MN
Signature of City Personnel:
CITY APPROVAL
for a gambling premises
located within city limits
The application is acknowledged with no waiting period.
The application is acknowledged with a 30-day waiting
period, and allows the Board to issue a permit after 30 days
(60 days for a 1st class city).
Title:Date:
The city or county must sign before
submitting application to the
Gambling Control Board.
COUNTY APPROVAL
for a gambling premises
located in a township
application is acknowledged with no waiting period.
application is acknowledged with a 30-day waiting
period, and allows the Board to issue a permit after
30 days.
application is denied
Print County Name:
Signature of County Personnel:
Title:Date:
TOWNSHIP (if required by the county)
On behalf of the township, I acknowledge that the organization
is applying for exempted gambling activity within the township
limits. (A township has no statutory authority to approve or
deny an application, per Minn. Statutes, section 349.213.)
Print Township Name
Signature of Township Officer:
Title Date
CHIEF EXECUTM OFFICER'S SIGNATURE (required)
The information provided in this application is complete and accurate to the best of my knowledge, I acknowledge that the flnancial
report will be completed and
Chief Executive Officer's Sign Date: B/Lgl202t
returned to the Board within 30 days of the event date
ature: ,{*; ffi
i5i-ah,* mrst be ceo'r ii6naturealsisnee may not sign)
Print Name:Boni Westberq
REQUIREMENTS MAIL APPLICATION AND ATTACHMENTS
Complete a separate application for:
o all gambling conducted on two or more consecutive days; or. all gambling conducted on one day.
Only one application is required if one or more raffle drawings are
conducted on the same day.
Financial repoft to be completed within 3O days after the
gambling activity is done:
A financial report form will be mailed with your permit. Complete
and return the financial report form to the Gambling Control
Board.
Your organization must keep all exempt records and reports for
3-t/2 years (Minn. Statutes, section 349.166, subd.2(f)).
Mail application with:
a copy of your proof of nonprofit status; and
application fee (non-refundable). If the application is
postmarked or received 30 days or more before the event,
the application fee is $1OO; otherwise the fee is $15O.
Make check payable to State of Minnesota.
To: Minnesota Gambling Control Board
1711 West County Road B, Suite 300 South
Roseville, MN 55113
Questions?
Call the Licensing Section of the Gambling Control Board at
651-539-1900.
Data privacy notice: The information requested
on this form (and any attachments) will be used
by the Gambling Control Board (Board) to
determine your organization's qualifications to
be involved in lawful gambling activities in
Minnesota. Your organizatlon has the right to
refuse to supply the information; however, if
your organization refuses to supply this
information, the Board may not be able to
determine you r organization's qualifications and,
as a consequence, may refuse to issue a permit.
If your organization supplies the information
requested, the Board will be able to process the
application. Your organization's name and
address will be public information when received
by the Board. All other information provided will
be private data about your organization until the
Board issues the permit. When the Board issues
the permit, all information provided will become
public. If the Board does not issue a permit, all
information provided remains private, with the
exception of your organization's name and
address which will remain public. Private data
about your organization are available to Board
members, Board staff whose work requires
access to the information; Minnesota's Depart-
ment of Public Safety; Attorney General;
Commissioners of Administration, Minnesota
Management & Budget, and Revenue; Legislative
Auditor, national and international gambling
regulatory agencies; anyone pursuant to court
order; other individuals and agencies specifically
authorized by state or federal law to have access
to the information; individuals and agencies for
which law or legal order authorizes a new use or
sharing of information after this notice was
given; and anyone with your written consent.
This form will be made available in alternative format (i.e. large print, braille) upon request.
An equal oppot-tunity employer
$f,$) m s Pf,'.il,'xi"fl! il,l'i"" u:i:L?'
OGDEN, UT 84201
l#
Page 1 of 1
LTR 11690 E
AUG, 15, 2olr
41-0182070
CATHOLIC UNITED FINANCIAL
3q99 LEXINGTON AVE N
SAINT PAUL, MN 55L"6-7055996
Taxpayer ldentification N umber:41 - 018207 0
GEN Number: o?6s
Name of Organization: cATHoLrc UNTTED FTNANcTAL
Tax Period Ending: DEc. sr, zorl
Form: SGRI
ffil;::1;:"rring the annuat supplementat inrormation .uout your subordinate
organizations as required by Revenue Procedute 80-27 to keep the tax exempt status
for your group,
We have made the requested changes to your exemption roster. No futher infornration
is needed.
lf you have any questions, please write to us at the address shown at the top of the this
letter. Or, you may call us at(80r) 6?0-60Ie . lf this number is outside your local calling
area, there will be a long-distance charge to you.
Whenever you write, please include this letter and, ln the spaces below, give us yoLlr
telephone number with the hours we can reach you. Also, yoLl may want to keep a copy
of this letter for your records.
Telephone Number ( )-Hours
We apologize for any inconvenience we have caused you, and thank you for your cooperation.
Sincerely YoLlrs,
Exempt Organizations
EntitY DePartment
)00005
Enclosures
Page 1 of 1
CONSENT ITEM – 6C
MEMORANDUM
DATE: September 13, 2021
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Julie Hanson, City Clerk
SUBJECT: Acknowledgment for Fishing for Life to Hold a Raffle
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
Council Should Consider
Motions to approve, table, or deny the following:
• Acknowledging the LG220 Application from Fishing for Life for a raffle to be held at
North Heights Lutheran Church on October 9, 2021 with no waiting period.
All items need a simple majority for action unless otherwise noted.
Background/Discussion
The City has received a request from Fishing for Life for authorization to hold a raffle at North
Heights Lutheran Church. Fishing for Life, founded in 2004, serves youth, families, veterans and
communities through fishing and outdoor programs. This 501(c)(3) non-profit organization uses
hands-on fishing events and mentoring programs to impact the lives of at-risk youth and families in
the Twin Cities and surrounding areas. For more information visit https://fishingforlife.org/about-
us/
According to Minnesota’s Lawful Gambling regulations, they are required to obtain
acknowledgment from the City they are located in. This does not require a permit or license from
the City as it is not a premise permit. However, as part of the requirement of LG220 Application
for Exempt Permit, the City must formally acknowledge the application with no waiting period,
with a 30 day waiting period, or deny the application. The date of the drawing for this raffle
October 9, 2021.
Staff recommends the City Council approve a motion acknowledging the application of Fishing for
Life for an Exempt Permit to conduct a raffle with a drawing date of October 9, 2021 with no
waiting period.
Attachments
Attachment A: Fishing for Life LG220 permit application
Attachment B: Statement of Nonprofit
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Fishing for Life x-92385
158894 43-2058434
PO Box 19320
MINNEAPOLIS MN 55419 Ramsey
Thomas Goodrich
612-987-5466 Tom@FishingforLife.org
Sara@Fishingforlife.org
✔
✔
North Heights Lutheran Church
1700 West Highway 96, Arden Hills, MN 55112
✔Arden Hills 55112 Ramsey
October 9th, 2021
✔
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Thomas Goodrich
Page 1
DATE: September 13, 2021
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Mediated Settlement Agreement and Release - Sunram Litigation
Budgeted Amount: Actual Amount: Funding Source:
N/A $22,500 N/A
Council Should Consider
Motions to approve, table, or deny the following:
• Mediated Settlement Agreement and Release regarding the Sunram Litigation
All items need a simple majority for action unless otherwise noted.
Discussion
A memo from the attorney that represented the City is attached.
Budget Impact
N/A
Attachment
Attachment A: Mediated Settlement Agreement and Release - Sunram Litigation
Attachment B: Memo from Elisa Hatlevig of Jardine, Logan & O’Brien
CONSENT ITEM – 6D
MEMORANDUM
MEDIATED SETTLEMENT AGREEMENT AND RELEASE
THIS MEDIATED SETTLEMENT AGREEMENT AND RELEASE is fully effective as
of August 11,2021,and is entered into by Sunram Construction Inc.,the City of Arden Hills and
WSB and Associates,Inc.The City of Arden Hills and WSB shall sometimes jointly be referred
to as the Defending Parties.Each of the Parties may sometimes be referred to individually as a
RECITALS
WHEREAS,WSB’s services for the Project included preparation of contract documents,
plans and specifications (referred to herein as the “Design Documents”),bidding assistance,
contract administration and review of shop drawings.
WHEREAS,the Project as designed by WSB included approximately 4,700 feet of new
bituminous trail,4,500 feet of trunk watermain,concrete curb and gutter,retaining walls,
stormwater management improvements,and related work.
WHEREAS,the City publicly advertised for bids to construct the Project per the Design
Documents prepared by WSB.
WHEREAS,Sunram submitted claims to the City seeking additional compensation for
work related to the construction of the retaining walls,placement of additional catch basins and
additional traffic control,and for any other amounts claimed as due under the Construction
Contract (the “Claims”).
WHEREAS,the City of Arden Hills (the “City”)retained WSB and Associates,Inc.
(“WSB”)to provide engineering services for the Old Snelling Train Extension &Water Main
Improvements,City Project Number PW-17-0100 (the “Project”).
WHEREAS,the City awarded the Project to Sunram Construction,Inc.(“Sunram”)and
entered into a written agreement (the “Construction Contract”)wherein Sunram agreed to
complete the work per the Design Documents.
WHEREAS,Sunram commenced a lawsuit against the City in Ramsey County.The City
denied liability but advised WSB that it felt obligated to consider a third Party action against
WSB seeking indemnity for any liability to Sunram and alleging that at least some of the
WHEREAS,the City and WSB disputed Sunram’s claims and felt Sunram was seeking
additional payment for work included in the Design Documents and Sunram’s base bid.
“Party”or collectively as the “Parties.”
NOW,THEREFORE,FOR GOOD AND VALUABLE CONSIDERATION,the Parties
agree as follows:
RELEASE OF CLAIMS.1.
In consideration of the sums described in Paragraph 2 below,the sufficiency ofA.
which is hereby acknowledged,Sunram and Defending Parties hereby unconditionally mutually
release and forever discharge each other,and their respective insurers,successors,parents,
affiliates,assigns,agents,employees,dealers and distributors,and the officers,directors and
assigns of each from any and all claims that were made or could have been made in the Action
arising from or relating to the Claims,the Construction Contracts,the Design Documents,acts or
omissions of WSB or the claimed damages up to and through the date of this Agreement (the
Sunram and Defending Parties understand and expressly agree that the ReleasedB.
Claims include all unknown damages and consequences on account of or because of any claims
asserted or that could have been asserted in the Action related to the Claims,the Construction
Contracts,the Design Documents,acts or omissions of WSB or the claimed damages up to and
2
WHEREAS,all claims that were made or could have been made would be resolved
through the currently pending lawsuit captioned as Sunram Construction,Inc.v.City of Arden
Hills,venued in Ramsey County District Court (the “Action”).
WHEREAS,WSB denied liability for any of the damages claimed by Sunram or the City
and affirmatively alleged that it provided all services and prepared the Design Documents in a
professional and appropriate manner,consistent with the required standard of care.
additional Project costs incurred arose from errors or omissions in the Design Documents or
WSB actions.
WHEREAS,Sunram,the City and WSB now desire to settle all claims,counterclaims or
cross claims which have been asserted or which could have been asserted against each other in
the Action with regard to the Claims,the Construction Contracts,the Design Documents and the
Project as set forth below.
“Released Claims”).
through the date of this Agreement regardless of whether such damages or consequences occur
in the future.
Sunram accepts the payments of the Settlement Amount as specified below in fullC.
satisfaction of its Claims in the Action
The Released Claims do not include and do not apply to limit claims for anyD.
unknown construction or design defects discovered subsequent to the effective date of this
Agreement by the City of Arden Hills with regard to the Project,or any claims of contribution or
indemnity that may arise in the future related to such claims.
CONSIDERATION.2.
Consideration for Sunram.Sunram agrees to accept in full settlement of theirA.
claims and as consideration for the other terms and conditions of this Mediated Settlement
Agreement and Release a payment of $50,000 (the “Settlement Amount”).
Consideration Extended by Defending Parties.Each of the Defending PartiesB.
agrees to pay or extend the consideration described below in exchange for the Released Claims
Agreement and Release:
$22,500 -Consideration for the City of Arden Hills
$27,500 -Consideration for WSB and Associates,Inc.
All payments made shall be made the later of 30 days from the effective date of this Agreement
of Arden Hills City Counsel as the final signator to this Mediated Settlement Agreement and
Release,through checks payable to Sunram Construction,Inc.delivered to Sunram’s counsel at
the address listed below.Sunram shall supply a w-9 Form to the Defending Parties as a
condition to receiving payment.
3
or 7 days from the date this Mediated Settlement Agreement and Release is approved by the City
as set forth in Paragraph 1 above and in other terms and conditions of this Mediated Settlement
Each Party shall bear its own attorney fees and costs.C.
NO ADMISSION OF LIABILITY.3.
The Parties recognize and agree that this settlement is the compromise of disputed claims
and that the consideration accepted and paid hereunder is not intended nor shall it be construed
by anyone to be an admission of liability by or on behalf of any of the Parties,by whom all such
liability is expressly denied,said Parties intending by this settlement merely to avoid litigation
and buy their peace.
LIABILITY OF SETTLING PARTIES EXTINGUISHED.4.
It is understood and agreed that the purpose,intent and legal effect of this Mediated
Settlement Agreement and Release is to extinguish the entire liability of the Defending Parties to
each other and to Sunram,and the liability of Sunram to the Defending Parties arising out of or
connected with the Action and the Released Claims,and to bar forever any recovery by way of
subrogation,indemnity,contribution or any other claim against any Party to this Agreement
regarding the Released Claims as set out in Paragraph 1 above.If any Party to this Agreement
makes any claim against a third person who is not a Party to this Agreement,which claim is
related to or arises out of the Released Claims,then the Party making such claims shall to the
fullest extent permitted by law indemnify,defend and hold harmless the other Parties to this
Agreement from any claims for contribution,indemnity,subrogation or other reimbursement of
such third party.
BINDING EFFECT.5.
The terms of this Mediated Settlement and Release shall be binding upon and be
enforceable against and shall inure to the benefit of the Parties hereto jointly and severally and
the heirs,successors,personal representatives,and assigns of each.The Parties hereto
4
acknowledge that this Mediated Settlement Agreement and Release was the result of a mediation
conducted by John M.Harens (the “Mediator”)and that they each received in writing the
statutory mediation disclosures including the following:
9
9
9
j
In entering this Mediated Settlement Agreement and Release Sunram and Defending
Parties represent that they have relied upon the advice of their attorney,who is the attorney of
their own choice,concerning the legal consequences of this Mediated Settlement Agreement and
Release.
ENTIRE AGREEMENT.6.
Sunram and Defending Parties further understand and agree that this document contains
the entire agreement between Sunram and Defending Parties with respect to the Released
Claims,and that the terms of this Agreement are contractual and not a mere recital.By their
signatures below the undersigned each represent that they have carefully read this document,
know and understand the terms and effect hereof,have fully discussed the terms and effect of
this document with their attorneys or clients,have authority to enter into this Agreement,and
have signed this Agreement as their free and considered act.
ENFORCEMENT.7.
Releases do not apply to claims regarding enforcement of this Agreement,and prevailing
Party in any such dispute shall be entitled to recover attorneys fees and costs incurred to enforce
this Mediated Settlement Agreement and Release.
5
the Mediator has no duty to protect their interests or provide the Parties with
information about their legal rights;
signing a mediated settlement agreement may adversely affect the Parties’legal
rights;and
Parties should consult an attorney before signing a mediated settlement agreement
if they are uncertain about their rights.
8.COUNTERPARTS.
This Agreement may be executed by the Parties in counterparts,each of which shall be
considered an original,but all of which collectively constitute one and the same instrument.
Signatures on this Agreement that are transmitted via email shall have the same force
and effect as original signatures.
[BALANCE OF PAGE NOT USED]
6
Sunram Construction
By.
7
Sunram Construction v.
City of Arden Hills,et al.
Mediated Settlement Agreement and Release
Datedr^eptember 3,2021
V
Its President
The City of Arden Hills
By.
Its
8
Sunram Construction v.
City of Arden Hills,et al.
Mediated Settlement Agreement and Release
Sunram Construction v. City of Arden Hills, et al. Mediated Settlement Agreement and Release
WSB AND ASSOCIATES, INC.
:�'�drJ:1
1ts Pres\ d,,J ( Ceo
9
2
WSB and Associates,Inc.
Its
9
Sunram Construction v.
City of Arden Hills,et al.
Mediated Settlement Agreement and Release
?err
By
^Pre*dJ (Ce^O
MEMORANDUM
TO: Arden Hills City Council and Mayor David Grant
FROM: Elisa Hatlevig
DATE: September 8, 2021
RE: Sunram Construction v. City of Arden Hills
Mayor and Honorable City Council Members:
On the agenda tonight is the approval and signing of the Mediated Settlement Agreement for full
and final resolution of the litigation commenced by Sunram Construction due to claimed unpaid
amounts related to work performed by Sunram for the Old Snelling Trail Extension & Water
Main Improvements, City Project No. PW-17-1011.
The City of Arden Hills retained WSB & Associates, Inc. to provide engineering services for the
project and entered into a contract with Sunram to complete the work for the project. During the
project, Sunram claimed it was owed additional money for the construction of retaining walls,
placement of additional catch basins and additional traffic control.
Mediation took place on August 10, 2021 between the City, Sunram, and WSB, at which time,
without any parties admitting liability or conceding amounts were owed, a global resolution was
reached. The original demand from Sunram was $136,000 and the final global settlement amount
accepted by Sunram was $50,000 with the City paying $22,500 and WSB paying $27,500. The
Mediated Settlement Agreement has already been signed by WSB and Sunram and the terms and
content of the Mediated Settlement Agreement have been reviewed and approved by City
Attorney Joel Jamnik and LMCIT retained attorney Elisa Hatlevig and they recommend the City
sign the Agreement as set forth.
Page 1
DATE: September 13, 2021
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: North Suburban Access Corporation Professional and Technical Services
Agreement
Budgeted Amount: Actual Amount: Funding Source:
N/A 2022 –$9,286 / year N/A
Council Should Consider
Motions to approve, table, or deny the following:
• North Suburban Access Corporation Professional and Technical Services Agreement
All items need a simple majority for action unless otherwise noted.
Discussion
Annually, the City approves a professional services agreement with the North Suburban Access
Corporation (NSAC) for City-related services. This agreement is similar to previous agreements,
however, it is for a three-year period versus a one-year period. The new contract does represent a four
percent cost increase over previous years; future cost increases would be proposed by NSAC. A
memo is attached from Dana Healy, the Executive Director, which outlines the new contract.
Budget Impact
Budget estimates of $9,286 for 2022 will be accounted for in the 2022 budget, this will not impact
the 2021 budget.
Attachment
Attachment A: Memo for Executive Director Dana Healy
Attachment B: North Suburban Access Corporation Professional and Technical Services Agreement
CONSENT ITEM – 6E
MEMORANDUM
July 1st, 2021
Dave Perrault, City Administrator
City of Arden Hills
1245 Hwy 96 W
Arden Hills, MN 55112
Dear Dave,
First, we’d like to thank you for Arden Hill’s partnership with the North Suburban Communications
Commission and Access Corporation (dba NineNorth).We truly value the Arden Hill’s community and
want to continue to support the city through enhancing your communications by making information
available to all residents.
This contract is for three years, the price is reflective for a single year of those three years.
Through the pandemic, we are proud we were able to provide critical services to Arden Hill’s without
increasing costs. Moving into 2022, we are increasing our cost by 4% to $180 per meeting. The 4%
increase is also reflective in our other services such as web streaming and playback.
New this year is our subtitling option to your public meetings. The cost is $46 per meeting to add 91%
accurate subtitling in 30 different languages, including English. This addition will help make your city
information more accessible.
Also a new addition to this contract is the intermapping charge. The intermapper is an IP based service
to essentially “watch” all of the IP based equipment (internet of things) to minimize breakage. It is highly
secure to our intranet and not accessible to anyone outside. This will ensure your equipment is always
working properly.
Your Municipal Producer will continue to be Aaron Thomas. The benefit for using the NineNorth services
is the peace of mind that the meetings will be executed properly, and there will always be a back-up
operator available. We are also making virtual, hybrid,and in person options available through the year.
We will continue to offer the Neighborhood Network program for $1 a year. NineNorth will produce at
least 3 productions a year related to your city, which will also be webcasted, and archived for the city.
Please note there are other services outlined on your contract, but are not placed in the “Agreed” upon
column. If you are interested in our additional services,please let us know.
Please let me know if you have any questions about the service agreement for 2022. We look forward to
serving the city of Arden Hills. Thank you.
Sincerely,
Dana Healy
Executive Director
North Suburban Access Corporation, NineNorth
North Suburban Access NSAC
Professional and Technical Services Agreement
This contract is between the North Suburban Access Corporation, a Minnesota Municipal
Corporation, (herein “the NSAC”) and the City of Arden Hills , Minnesota (herein “the
City”).
Recitals
1. Under Minnesota law, the NSAC is empowered to provide such professional and
technical services as are desired by the City.
2. The City desires to engage the NSAC for video webcasting services and archiving
services (herein “the Services”).
3. The City represents that it is empowered to engage the NSAC.
Agreement
1. Term of Contract
1.1.Duration.This Agreement will become effective January 1, 2022 and
will remain in effect for a period of three (3) years. At the expiration of
the one (1) year period, the Agreement will automatically renew for
another period of one (1) year, unless notice to terminate this
Agreement is provided no less than ninety (90) days prior to the end of
the current term. If this Agreement is terminated prior to the
completion of a one (1) year period, the NSAC will be entitled to
payment, determined on a pro rata basis, for Services satisfactorily
performed.
1.2.Survival of Terms.The following clauses will remain in effect after
the termination of the Agreement: Section 5. Liability, Section 6.
Government Data Practices and Intellectual Property, Section 8.
Governing Law, Jurisdiction, and Venue; and Section 9. Disclosure.
2. Services Provided
2.1.Services.The NSAC will provide the Services described in Schedule
A (attached).
2.2.Additional Services.The City may also request additional services
during the term of the Agreement (see Section 1.1. Duration). If
accepted by the NSAC, Schedule A will be amended to include a
description of the additional services and according compensation.
Unless otherwise specified, all terms of this Agreement will apply to
any amendments to Schedule A.
2.3.Standard of Care.To the extent any property, such as camera or
computer equipment, is loaned by the NSAC to the City,the City will
exhibit a standard of care consistent with Minnesota law.
2.4.City Assistance.Depending on the nature of the Services,the NSAC
may from time to time require access to public and private lands or
property. To the extent the City is legally and reasonably able, the City
will provide access to and make provisions to enable the NSAC or its
agents or employees to enter upon public and private land and property
as required for the NSAC to perform the Services.
The City will furnish the NSAC with a copy of any special standards or
criteria promulgated by the City relating to the Services,including, but not
limited to, design and construction standards, that is necessary for the
NSAC to prepare for its performance of the Services.
3.Payment
3.1.Compensation.The City will pay for all Services to be performed by
the Contractor as specified in Schedule A (attached).
3.2.Fee Adjustment.The NSAC reserves the right to annually adjust the
fees associated with the Services specified in Schedule A. Such
adjustments, if any, will be enacted on January 1 of a given year. Prior
to enacting any fee adjustments, the NSAC must provide written
notice of such to the City at least thirty (30) calendar days prior to the
effective date of the fee adjustment.
3.3.Invoices.The City must promptly pay the NSAC after the NSAC
presents an invoice for those Services that have been actually
performed. The NSAC must timely submit invoices.
3.4.Event Cancellation.The City agrees to pay 70% of the expected event
amount for any cancellation unless sufficient prior notice is provided.
“Prior Notice” is defined as at least 10 business days (including the
day of the event) before the scheduled event.
4.Assignment, Amendments, Waiver, and Completeness
4.1.Assignment.The City may not assign, license, or transfer any rights or
obligation under this Agreement without prior written consent of the
NSAC and a fully executed Assignment Agreement, executed and
approved by the same parties who executed and approved this
Agreement, or their successors in office.
4.2.Amendments.Any amendments to this contract must be made in
writing and will not be effective until executed and approved by the
same parties who executed and approved this Agreement,or their
successors in office.
4.3.Waiver.If the NSAC fails to enforce in a timely manner any provision
of this Agreement, that failure does not waive the provision or the
NSAC’s right to enforce the provision.
4.4.Completeness.This Agreement contains all negotiations and
agreements between the NSAC and the City. No other understanding
regarding this Agreement, whether written or oral,may be used to bind
either party.
5.Liability
The City must indemnify and hold harmless the NSAC,its agents, and its employees
from any claims or causes of action, including attorney’s fees incurred by the NSAC
arising from performance of this Agreement by the City, its agents, or its employees. The
clause must not be construed to preempt any legal remedies the NSAC may have for the
City’s failure to fulfill its obligations under this Agreement.
6.Government Data Practices and Intellectual Property
6.1.Government Data Practices.To the extent applicable,the City and
NSAC must comply with the Minnesota Government Data Practices
Act, Minn. Stat. Ch. 13. The civil remedies of Minn.Stat. § 13.08
apply to the release of the data referred to in this Clause by either the
City or the NSAC.
Each Party shall notify the other of any Data Practices Act request for
video recordings created pursuant to this Agreement.All requests for the
release or sale of video recordings created pursuant to this Agreement
shall be directed to and fulfilled by the NSAC.
7.Endorsement
The City must not claim that the NSAC endorses its products or services.
8.Governing Law, Jurisdiction, and Venue
Minnesota Law governs this Agreement. Venue for all legal proceedings arising from this
Agreement shall be in the appropriate state or federal court with competent jurisdiction in
Ramsey County, Minnesota.
9.Disclosure
The City consents to disclosure of its social security number, federal employer tax
identification number, and Minnesota tax identification number, to the Commission as is
necessary for compliance with Minnesota and other applicable law.
10.Severability
If any section or clause of this Agreement is held to be invalid or unenforceable, then the
meaning of that section or clause shall be construed so as to render it enforceable to the
extent feasible. If no feasible interpretation would save the section or clause, it shall be
severed from this Agreement with respect to the matter in question, and the remainder of
the Agreement shall remain in full force and effect.However, in the event that such a
section or clause is essential or substantially alters the Agreement, the Parties shall
negotiate a replacement section or clause that will achieve the intent of such
unenforceable section or clause to the extent permitted by law.
11.Employment
Employees of the NSAC performing work pursuant to this Agreement shall remain at all
times employees only of the NSAC. The NSAC will be responsible for worker ’s
compensation, salary, and training.
[REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK]
Dated: _________________North Suburban Access Corporation
By:______________________________
Its:________________________
Attest By:______________________________
Its:________________________
Arden Hills , City Administrator
Dated: _________________By:______________________________
Its:________________________
Dated: _________________By:______________________________
Its:________________________
Schedule A. Services (Arden Hills ).
Service Quote Agreed
Municipal Production Services: The NSAC agrees to provide the following:
●A total of 36 meetings for 2022 include City Council,JDA,and Planning Commission.Cost
per meeting is $180.For each additional meeting a flat fee of $210 per meeting will be
charged.NSAC will provide a municipal producer to record and broadcast LIVE meetings in
either in person, virtual, or hybrid;
●Equipment and meeting room preparation;
●Provide the timing of the discussion and agenda items for web links;
●Upload minutes for all meetings;
●Provide backend support for closing,annotating,and posting the meeting for the program the
following day.
●Provide Master Control services to ensure quality controls.
The City agrees to provide the following:
●10 day notice for all hybrid meetings.
●Provide a weekly schedule of live and/or recorded events of shows at least one week in
advance of first event/show on the schedule.
●Provide the NSAC with the name and telephone number and email address of an emergency
contact who can answer questions about the cablecast and/or encoding of live events.
●Provide PDF copies of minutes for upload.
●Login credentials for Zoom.
$6,480.00 $6,480.00
Subtitling:The NSAC agrees to provide the following:
●English subtitling for 40 meetings,in English,delivered through the Cassandar platform to be
seen on the live and recorded web stream, as well as on cable;
$1,656.00 -
Schedule A. Services (Arden Hills ).
Cablecasting Services: The NSAC agrees to provide the following:
●Live broadcasting of City Council meetings and applicable Advisory Commission meetings on
appropriate channels;
●Schedule the City channel with 21 playbacks per week;
The City agrees to provide the following:
●Monthly schedule of cablecast playbacks.
$655 per year $655 per year
Carousel:The NSAC agrees to provide the following:
●Coordination of 2 Carousels per month at $62.50 per Carousel,per year.This does not include
labor to manage the Carousel.
$125 per year $125 per year
Web streaming Services: The NSAC agrees to provide the following:
●Live web streaming of 36 meetings.
●Encoded meetings and the accompanying agendas posted within 24 hours on the NSAC’s
website;
●Post links between agenda items and their video discussion;
●Storage of recorded videos for up to 6 months;
The City agrees to provide the following:
●Provide the NSAC with monthly schedule of all live meetings to be streamed and/or encoded
for posting on the NSAC’s website;
●Notify the NSAC as soon as possible of the cancellation of a live event,including city meeting,
which is scheduled for playback,of any change in the day or beginning time of any live event,
including city meeting, or of any additions of special meeting to the schedule;
●Provide the NSAC with the name and telephone number for a main contact of the cablecast.
●Chapter marking information on the agenda will be provided by the City for meetings not
utilizing the NSAC’s municipal producers.
$1,908 per year $1,908 per year
Schedule A. Services (Arden Hills ).
Inter-mapper Cost Share:The NSAC agrees to provide the following:
●11 IP based devices monitored via the inter-mapper licence, to ensure equipment is operating
effectively, and reduce breakage. This is an even cost share with the JPA.
$117 per year $117 per year
Social Media Coordination- Lite: The NSAC agrees to provide the following:
●3 Custom-made posts per week.
●A content execution calendar with up to 12 planned posts per month, with creative content.
●Quarterly analytics
The City agrees to provide the following:
A monthly newsletter and items of upcoming interest.
--
Neighborhood Network Services: The NSAC agrees to provide the following:
●Produce at least 2 productions a year for the City,at the discretion of the NSAC;
●Cablecast, web stream, and distribute via link to the City the final product;
●Storage of recorded videos for up to 6 months.
The City agrees to provide the following:
●Submit to the NSAC monthly production requests.
Introductory rate of
$1 per year
$1
Cassandar Web Streaming Platform:The NSAC agrees to provide the following:
●Custom made landing page with a proprietary platform,branded with city logo and colors to
play live and store archived video content;
●Ability to index, chapterize, and upload packets alongside meetings;
●Hosting and maintenance of the platform and site.
●Dedicated messaging system from constituents to assigned email to answer questions from the
public.
Password protection options
$3,400 per year value Included in JPA
Membership
Total $9,286 per year
Schedule A. Services (Arden Hills ).
Page 1 of 2
DATE: September 13, 2021
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: City Hall HVAC Project Payment #7 to Air Express
Budgeted Amount: Cost to Date: Funding Source:
$303,800 $242,649.95 of $280,783 Building/Equipment Fund
Council Should Consider
Motions to approve, table, or deny the following:
• Payment # 7 to Air Express for the City Hall HVAC Project in the amount of $34,409.95.
All items need a simple majority for action unless otherwise noted.
Discussion
On October 12, 2020, the City Council awarded the City Hall HVAC Project to Air Express in the
amount of $268,560.00 (an additional five percent contingency ($12,223) was built into the project
for a total project cost of $280,783). Two changes orders were previously approved, bringing the
expected cost to $275,481.00 ($5,302 of remaining contingency). The contractor is requesting
payment, less five percent ($1,811.05) in retainage, in the amount of $34,409.95. The City’s
engineering consultant, Paulson and Clark, has reviewed and agrees with the payment request.
Previous payments made to the contractor and the requested payments are below.
Payment #Work Completed Retainage Payment
Payment #1 14,200$ 710$ 13,490$
Payment #2 12,500$ 625$ 11,875$
Payment #3 141,800$ 7,090$ 134,710$
Payment #4 10,500$ 525$ 9,975$
Payment #5 36,200$ 1,810$ 34,390$
Payment #6 4,000$ 200$ 3,800$
Payment #7 36,221$ 1,811$ 34,410$
Total to date 255,421$ 12,771$ 242,650$
CONSENT ITEM – 6F
MEMORANDUM
Page 2 of 2
Budget Impact
This payment is in-line with previously approved project costs.
Attachment
Attachment A: Certificate for Payment #7
Attachment B: Schedule of Values
CONTINUATION SHEET - Schedule of Values AIA DOCUMENT G703PAGE - 2 OF 2AIA Document G702, APPLICATION AND CERTIFICATE FOR PAYMENT,APPLICATION NO:7containing Contractor's signed Certification is attached.APPLICATION DATE:08/25/21In tabulations below, amounts are stated to the nearest dollar.PERIOD TO:7-25 to 8-25Use column 1 on Contracts where variable retainage for line items may apply.ARCHITECT'S PROJECT NO:ABCDEFG HIITEM DESCRIPTION OF WORKSCHEDULED WORK COMPLETED MATERIALS TOTAL % BALANCE RETAINAGENO. VALUE FROM PREVIOUS THIS PERIOD PRESENTLY COMPLETED (G/C) TO FINISH 5%APPLICATION STORED AND STORED (C-G)(D+E) (NOT IN TO DATED OR E) (D+E+F)1 HVAC and Plumbing$0.00 $0.002 Equipment $100,000.00 $100,000.00 $0.00 $100,000.00 100% $0.00 $5,000.003 Equipment install-labor $25,000.00 $21,000.00 $4,000.00 $25,000.00 100% $0.00 $1,250.004 Demolition $18,000.00 $18,000.00 $0.00 $18,000.00 100% $0.00 $900.005 Balancing $5,000.00 $0.00 $0.00 $0.00 0% $5,000.00 $0.006 Bond/Permit $8,500.00 $8,500.00 $0.00 $8,500.00 100% $0.00 $425.007 Misc/overhead/profit $20,780.00 $16,000.00 $0.00 $16,000.00 77% $4,780.00 $800.008910 Subcontractors11 Electrical $2,500.00 $2,500.00 $0.00 $2,500.00 100% $0.00 $125.0012 Johnson Controls $58,000.00 $26,000.00 $26,000.00 $52,000.00 90% $6,000.00 $2,600.0013 Roofers $7,500.00 $7,500.00 $0.00 $7,500.00 100% $0.00 $375.0014 Refrigerant Recovery $2,500.00 $2,500.00 $0.00 $2,500.00 100% $0.00 $125.0015 Misc/overhead/profit $20,780.00 $16,500.00 $0.00 $16,500.00 79% $4,280.00 $825.0017182021222324252627282930313234353637 SUB TOTALS: $268,560.00 $218,500.00 $30,000.00 $0.00 $248,500.00 $20,060.00 $12,425.00Change OrdersChange Orders: Fix leak in plumbing pipes $700.00 $0.00 $0.00 $700.00 $0.00 $35.00Change Order: HVAC Control Deficiencies $6,221.00 $0.00 $6,221.00 $6,221.00 $0.00 $311.05$0.00 $0.00 $0.00 $0.00 $0.00CHANGE ORDER TOTALS: $6,921.00 $0.00 $6,221.00 $0.00 $6,921.00 100% $0.00 $346.05GRAND TOTALS $275,481.00 $218,500.00 $36,221.00 $0.00 $255,421.00 93% $20,060.00 $12,771.05
Page 1
DATE: September 13, 2021
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Accept Resignation of the Accounting Clerk
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Motions to approve, table, or deny the following:
• Accept the resignation of the Accounting Clerk, Mary Tomnitz.
All items need a simple majority for action unless otherwise noted.
Discussion
The Accounting Clerk, Mary Tomnitz, has submitted her resignation with an effective last day of
September 17, 2021.
Budget Impact
N/A
Attachment
N/A
CONSENT ITEM – 6G
MEMORANDUM
Page 1 of 2
DATE: September 13, 2021
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Authorization to Begin Recruitment Process for an Accounting Clerk
Budgeted Amount: Estimated Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Motions to approve, table, or deny the following:
• Authorizing staff to begin the recruitment process for an Accounting Clerk after
September 17, 2021.
All items need a simple majority for action unless otherwise noted.
Background
The City will have a vacancy for an Accounting Clerk after following the incumbent’s last day of
September 17, 2021. The City Council is asked to allow staff to being the recruitment process for
the position, the attached job description is what would be used for the posting.
Anticipated process:
-Council approves authorization to begin the recruitment process
-Staff posts for the position and reviews candidates
-Staff reviews applications and selects interview candidates
-Staff will conduct a first round of interviews and select final round candidates
-Staff will conduct a final interview.
-Staff will bring forward a finalist for official Council approval
Councilmembers have previously expressed an interest in being part of the interview panel for
certain positions at City Hall, currently no Councilmembers are slated to be on the interview
panel for this position; should Council want to designate Councilmembers to attend they should
do so with this authorization (it would need to be pulled from consent and approved).
CONSENT – 6H
MEMORANDUM
Page 2 of 2
Budget Impact
This position will not adversely affect the 2021 budget as it is replacing a previously budgeted
position.
Attachments
Attachment A: Accounting Clerk Job Description
1
CITY OF ARDEN HILLS
POSITION DESCRIPTION
Position Title: Accounting Clerk
Department: Finance Department
Accountable to: Finance Director
Positions Supervised: None
Status: Regular Full Time
February 20, 2018
PRIMARY OBJECTIVES
Performs intermediate technical work supporting the Finance Department, utility customer database, and
related duties as apparent or assigned. Work is performed under the limited supervision of the Finance
Director.
QUALIFICATION REQUIREMENTS
To perform this job successfully, an individual must be able to perform each essential function satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions.
ESSENTIAL FUNCTIONS OF THE POSITION
Manages the water and sewer utility to ensure that the billing and collection of revenue is accurate; billing process
and system setup.
Maintains the utility database by updating account and system information.
May provide data entry for payroll, accounts payable, and accounts receivable functions.
Processes all aspects of the quarterly billing and final billing; works with printing ven dor to print and mail billing
statements.
Schedules, reviews and works with operations and maintenance employees to resolve meter issues.
Provides customer service to utility customers over the phone, in writing and in person.
Performs all functions of the utility billing process including analyzing accounts/billings and processing
adjustments.
Processes refunds.
Prepares quarterly delinquent utilities for certification to Ramsey County.
Reconciles monthly accounts receivable postings in the utility database with posting to the general ledger.
Oversees monthly Leak Notifications to customers.
Oversees the cash receipting process.
Processes daily credit card and electronic funds transfer cash receipts.
2
Prepares and makes daily bank deposits.
Updates daily cash balance spreadsheets.
Processes adjustments when needed for misapplied receipts.
Manages accounts receivable to ensure that billings are sent timely and revenue is collected.
Gathers information sufficient to generate sundry account receivable billings.
Oversees false alarm tracking, notification and billing.
Follows up and collects on past due balances.
Processes adjustments when needed for cancelled invoices, misapplied receipts.
Assists with the audit; prepares audit work papers for utility billing, accounts receivable, cash receipts, deferred
revenue and intergovernmental revenue.
Maintains the general and payroll ledgers.
Provides back up support to the accounting analyst with payroll and accounts receivable functions.
Prepares and transmits all special assessment rolls to be certified to Ramsey County.
Provides detail on all assessment searches.
Prepares letters and reports as requested.
Provides assistance/information to other departments when requested.
Provides phone back up to general callers.
Provides backup support to other Finance area activities.
EDUCATION and/or EXPERIENCE
Associates/Technical degree with coursework in accounting, or related field and considerable experience
accounting, or equivalent combination of education and experience.
KNOWLEDGE, SKILLS AND ABILITIES
Thorough knowledge of payroll, accounts payable and routine accounting policies, practices and procedures;
general knowledge of bookkeeping terminology and methods; general knowledge of office procedures,
practices and equipment; ability to make arithmetical computations and post accounts; ability to operate a
variety of office machines; ability to deal effectively with vendors, outside contacts and associates.
PHYSICAL DEMANDS
This work requires the occasional exertion of up to 25 pounds of force; work regularly requires repetitive
motions, frequently requires sitting, speaking or hearing and using hands to finger, handle or feel and
occasionally requires standing, walking, climbing or balancing, stooping, kneeling, crouching or crawling,
reaching with hands and arms, pushing or pulling and lifting; work has standard vision requirements; vocal
communication is required for expressing or exchanging ideas by means of the spoken word; hearing is
3
required to perceive information at normal spoken word levels; work requires preparing and analyzing written
or computer data, operating machines and observing general surroundings and activities; work has no
exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office,
light traffic).
SPECIAL REQUIREMENTS
Minnesota Driver’s License
SELECTION GUIDELINES
Formal application, rating of education and experience; oral interview and reference check; job related tests may
be required. The duties listed above are intended only as illustrations of the various types of work that may be
performed. The omission of specific statements of duties does not exclude them from the position if the work is
similar, related or a logical assignment to the position.
CITY OF ARDEN HILLS IS AN EQUAL OPPORTUNITY EMPLOYER
___________________________________________________________________
NON-DISCRIMINATION POLICY
The City of Arden Hills does not discriminate
on the basis of handicapped status
in the admission or access to or treatment or employment
in its programs and activities.
__________________________________________________________________
Page 1 of 2
DATE: September 13, 2021
TO: Honorable Mayor and City Councilmembers
David Perrault, City Administrator
FROM: David Swearingen, Interim Public Works Director
SUBJECT: Lift Station Rehabilitation – Lift Station 3
Budgeted Amount: Actual Amount: Funding Sources:
$48,000 $44,433 Sanitary Sewer Fund
Council Should Consider
Motions to approve, table, or deny the following:
• Quote for replacement of the control panel at Lift Station 3 in the amount of $44,433.00
from Electric Pump.
All items need a simple majority for action unless otherwise noted.
Background/Discussion
The City has maintained a program to refurbish and update sanitary sewer lift stations on a 10-
year cycle for reliability, technology and risk management. The proposed improvements
continue this program for the 14 sanitary lift stations within the City's wastewater collection
system. The City’s Capital Improvement Program identifies rehabilitation work for Lift Station
No. 3 located on Lake Johanna Blvd near Siems Ct. The proposed improvement includes
replacing the control panel.
Below is the list of proposed rehabilitation projects for lift stations from the 2021-2025 CIP:
• Lift Station 3 - Panel (2021) $48,000
• Lift Station 14 - Pumps and panel (2022) $90,000
• Lift Station 5 - Forcemain (2023) $210,000
• Lift Station 8 - Pumps, base and electronics (2027) $90,000
• Lift Station 2 - Pumps, base and electronics (2028) $75,000
• Lift Station 5 - Pumps, base and electronics (2029) $77,000
• Lift Station 7 - Pumps, base and electronics (2030) $80,000
CONSENT ITEM – 6I
MEMORANDUM
Page 2 of 2
Budget Impact
This project will be covered by the sanitary sewer fund, the total project cost is $44,433.00 as
shown in Attachment A, which is below the budgeted amount of $48,000. Staff recommends
approval of the quote from Electric Pump to replace the control panel in the amount of
$44,433.00.
Attachments
Attachment A: Quote for Replacement of Control Panel
Page 1 of 2
CONSENT ITEM – 6J
MEMORANDUM
DATE: September 13, 2021
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: David Swearingen, Interim Public Works Director
SUBJECT: 2021 PMP Street and Utility Improvements – Payment No. 3 & Change Order
No. 2
Budgeted Amount: Actual Amount: Funding Source:
$3,807,000 $3,423,767.10 PIR, Special Assessments
Utility Funds
Council Should Consider
Motions to approve, table, or deny the following:
• Change Order No. 2 – Remove and Replace sanitary sewer structure top cone section
in the amount of $2,450.00
• Payment No. 3 for the 2021 PMP Street and Utility Improvements Project to C&L
Excavating in the amount of $742,080.02
All items need a simple majority for action unless otherwise noted.
Background/Discussion
On April 12, 2021, City Council approved Resolution 2021-021 Awarding the 2021 PMP Street
and Utility Improvements construction contract to C&L Excavating, Inc.
During construction of the street section of Glenpaul Avenue and Prior Avenue, it was
determined by the field Engineer that the concrete cone section of the sanitary sewer structure
was in poor condition and should be replaced prior to paving the road. There is not a bid item for
this work, so C&L provided a price to remove the existing cone section and install the new cone
section. Change Order No. 2 for this work is $2,450.00. Bolton & Menk and City Staff
recommend approving Change Order No. 2.
The project is approximately 75% complete with the utility improvements completed across the
entirety of the project. Concrete curb and gutter and driveway aprons have been constructed, the
Page 2 of 2
base material of the road has been placed and the site is being prepared for final paving. Five
percent of payment is being withheld from the work completed in accordance with the contract
documents as retainage. Payment No. 3 is in the amount of $742,080.02, this amount includes
Change Order No. 2. Bolton & Menk has provided a recommendation to accept Payment No. 3
(Attachment A). Staff recommends that Council approve Payment No. 3.
Budget Impact
Total Construction Expenses:
Original Contract Amount: $2,704,412.10
Change Order No. 1: $ 4,200.00
Change Order No. 2: $ 2,450.00
Total: $2,711,062.10
Other Expenses:
Engineering Design: $ 179,069.00
Construction Mgmt: $ 191,198.00
Gen Admin & Legal: $ 85,000.00
Finance & Interest: $ 60,000.00
Material Testing: $ 34,888.00
Const. Contingency: $ 165,000.00
$ 715,155.00
Attachments
Attachment A: Bolton & Menk Letter of Recommendation
Attachment B: Change Order No. 2
Attachment C: Pay Request No. 3
H:\ARDH\T13122417\7_Construction\D_Pay Applications\Pay App 3_August 2021\2021-09-07 Pay Application No 2 Recommendation.docx
September 7, 2021
Mr. David Swearingen, P.E.
City of Arden Hills
1245 W Highway 96
Arden Hills, MN 55112
Re: Pay Application No. 3 and Change Order No. 2
2021 PMP Street & Utility Improvements
City of Arden Hills, Minnesota
BMI Project No. T13.122417
Dear Mr. Swearingen:
We are recommending approval of the enclosed Pay Application No. 3 and payment to C&L
Excavating, Inc. We are also recommending approval of Change Order No. 2, which has been
included in Pay Application No. 3.
Please request approval from the Mayor and Council at the September 13, 2021 Council Meeting. If
approved, please sign the Pay Application and Change Order, and return a copy of each to me. I will
then forward the signed copies to C&L Excavating, Inc. for their records.
Please call if you have any questions regarding this recommendation or the enclosed pay
application.
Sincerely,
Bolton & Menk, Inc.
Nick Amatuccio, P.E.
Project Engineer
Enclosures
9/7/21
Page 1 of 2
CONSENT ITEM – 6K
MEMORANDUM
DATE: September 13, 2021
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: David Swearingen, Interim Public Works Director
SUBJECT: Professional Services Agreement for the Arden Oaks Street Improvement Project
Budgeted Amount: Actual Amount: Funding Source:
$124,050 $60,500 PIR, Water, Sanitary Sewer, Surface
(Est. from 2021-2025 CIP) (Proposed) Water, Special Assessments
Council Should Consider
Motions to approve, table, or deny the following:
• Approval of a professional services agreement with TKDA in the amount of $60,500.00 for
the Arden Oaks Street Improvement Project.
All items need a simple majority for action unless otherwise noted.
Background/Discussion
On July 19, 2021 the City Council directed staff to request a proposal directly from TKDA for
engineering design and construction administration services associated with the Arden Oaks Street
Improvements Project. The proposal and scope of work from TKDA is provided in Attachment A.
Based on a review of the proposal, staff recommends approving a professional services agreement
to TKDA for the Arden Oaks Street Improvement Project. The TKDA proposal provided a clear
and organized approach, a team with experience in similar street and utility improvement projects,
a detailed project delivery schedule, and sufficient hours to complete a quality design and properly
administer the construction process.
The City Attorney has reviewed the proposed professional services agreement with TKDA as
provided in Attachment A. Staff recommends approval of the agreement.
Page 2 of 2
Budget Impact
From the feasibility report, the current total project cost estimate of $583,000 includes the
estimated cost for engineering design and construction services of approximately 15 percent, or
$87,450. The proposal provided by TKDA includes fees of $33,365 for design and $26,206 for
construction engineering, for a total of $60,500 (Rounded) in consulting fees for the project.
Project funding is provided by the PIR fund, water, sanitary sewer and surface water utilities, and
special assessments as further described in the feasibility report.
Attachments
Attachment A: Proposal for Engineering Services - TKDA
TKDA® | 444 Cedar Street Suite 1500 | Saint Paul, MN 55101 651.292.4400 • tkda.com
An employee-owned company promoting affirmative action and equal opportunity.
September 2, 2021 Via Email Only: dswearingen@cityofardenhills.org
Mr. David Swearingen
Interim Public Works Director
City of Arden Hills
1245 W Highway 96
Arden Hills, Minnesota 55112
Re: Proposal for Engineering Services
Arden Oaks Street Improvements
Arden Hills, Minnesota
Dear Mr. Swearingen:
As requested, TKDA® is pleased to submit this Proposal to provide Engineering Services for Design and
Construction Services for the Arden Oaks Street Improvements, herein called the “Project.” Our Services will be
provided in the manner described in this Proposal subject to the terms and conditions set forth in our “General
Provisions of Engineer-Architect Agreement” dated July 2009. This letter proposal provides background information,
describes our proposed work plan, illustrates our experience, outlines the timing of the work, and explains the
associated fees. The City of Arden Hills is herein referred to as “CLIENT or CITY.”
We are excited for the possibility of working with you again on a street improvement project, and this Project is
exactly the type of project where our Municipal Engineering team excels. We have been working on similar projects
in many communities, and while each project is unique and different, many of the same basics apply:
• Develop Mindful Rapport with Residents
• Responsive Follow-up
• Clear and Concise Presentations
• Quality Reports and Designs
• Attention to Detail
I. PROJECT DESCRIPTION
The pavement within the Arden Oaks neighborhood has low pavement ratings (in the low 30s) and was built nearly
40 years ago. An investigation of the underlying soils shows that the materials beneath the streets include sandy
clay soil which has susceptibility to soil movement during the freezing and thawing cycles. As a result of this soil
movement, the roadways have severe cracking, potholes, and some settlements.
It is normal and expected that streets and other infrastructure require maintenance or rehabilitation over time.
Municipalities are tasked with prioritizing infrastructure needs for their community and responding to those needs,
and the City has prioritized improvements for the Arden Oaks neighborhood.
As a part of that prioritization, TKDA has completed the feasibility report and is recommending a reclamation project
with an overall estimated cost of $583,000.
II. QUALIFICATIONS AND EXPERIENCE
Firm Overview
TKDA® is committed to providing our clients with exceptional service while managing time and budget expectations.
Our expert team of engineers, architects, and planners work collaboratively on designs and deliverables that are
comprehensive, effective, efficient, and stand the test of time.
Mr. Swearingen | Arden Oaks Street Improvements
Proposal for Engineering Services
September 2, 2021
Page 2
As a 100 percent employee-owned S Corporation founded in 1910, TKDA has a local and national reputation for
excellence built on over 111 years of industry experience. Our 300-plus employee owners bring the same attention
to detail and high standards to every project, no matter the scope or size. Local community projects, public agencies,
and private industries are all served well by our multidisciplinary teams ready to implement the vision of our clients
and stakeholders, while upholding rigorous safety standards and industry guidelines.
Headquartered in Saint Paul, Minnesota, with offices across the country, our employee owners build our brand by
investing their talents to help our communities where we work and live.
Key Personnel
Larry Poppler, PE / Project Manager Civil Engineer Larry Poppler has served as city engineer, project manager,
inspections director, and project engineer on street, water supply systems, and civil site design projects for over
24 years, with 15 of those years at the City of Prior Lake. He has developed and implemented capital improvements
for communities; established policies and standards; and provided MnDOT State Aid administration and asset
management. He has managed multiple consultants and staff members to assist with project design, inspection,
surveying, studies, and infrastructure management. He is a skillful communicator with extensive experience in city
council and neighborhood meetings.
Similar Experience:
• SE Area Reconstruction, White Bear Township
• Marie Avenue Street Improvements (State Aid), Mendota Heights
• 2019 Street Improvements (State Aid), Rosemount
• 2018 Street Improvements, Rosemount
• 2019 Street Improvements, White Bear Township
• Wesley Lane Neighborhood Improvements (State Aid), Mendota Heights
• TH 10 Watermain and Frontage Road Improvements, Arden Hills
Kevin Pittelko, PE, Registered Engineer Civil Engineer Kevin Pittelko has been involved in transportation, water
resources, erosion control, surveying, and site design for 16 years for public and private clients. Kevin is proficient
in the design of roadway projects using Microstation or AutoCAD Civil 3D to create plan/profiles, cross sections, or
other plan sheets. He has experience with drainage engineering including hydraulic analysis, ponding design,
infiltration, culverts, ditches, and storm sewer.
Similar Experience:
• SE Area Reconstruction, White Bear Township
• Peterson Road, White Bear Township
• Marie Avenue Street Improvements (State Aid), Mendota Heights
• 2019 Street Improvements (State Aid), Rosemount
• 2019 Street Improvements, White Bear Township
• Wesley Lane Neighborhood Improvements (State Aid), Mendota Heights
• TH 10 Watermain and Frontage Road Improvements, Arden Hills
Steve Bunch, EIT Graduate Engineer, Steve Bunch has experience with feasibility report preparation, roadway
design, and construction observation for local roadways, state aid roads, and county roadway projects. He is versed
in AutoCAD Civil 3D. By having experience in both design and construction observation, Steve will bring that
“contractor’s perspective” to the preparation of reports, plans, and specifications. Steve seeks to understand
property owner perspectives and works with the contractor to address access concerns, mail delivery, driveway or
yard restoration, or any other resident concerns on neighborhood reconstruction project.
Similar Experience:
• SE Area Reconstruction, White Bear Township
• Marie Avenue Street Improvements (State Aid), Mendota Heights
• Wesley Lane Neighborhood Improvements (State Aid), Mendota Heights
• Peterson Road, White Bear Township
Mr. Swearingen | Arden Oaks Street Improvements
Proposal for Engineering Services
September 2, 2021
Page 3
Similar Projects
Marie Avenue and Wesley Neighborhood Improvements, Mendota Heights, Minnesota
The City of Mendota Heights retained TKDA for feasibility study,
design development, bidding services, construction administration,
construction observation, and construction staking for street
improvements for the Wesley Lane Neighborhood and Marie Avenue
between Lexington Avenue and Dodd Road. Both projects followed
Minnesota Statutes 429 and involved assessments. State Aid funding
was used on both projects and therefore needed to meet State Aid
standards.
Pavement reclamation included placement of 1” rock over the existing
pavement that was mixed during the pavement reclamation. This
process produced a quality aggregate base for the new roadway.
Excess material was used for trail and sidewalk base.
Project Included:
• Reclamation of pavement and spot curb replacement
• Traffic calming (bumpouts, digital speed sign)
• Watermain replacement
• Land bridge repair
• Pond cleanout
• Trail rehabilitation
• Dakota County regional trail extension
• Dakota County regional trail tunnel rehabilitation
• Updated signage and striping
• Valley Park parking lot paving
SE Area Reconstruction, White Bear Township, Minnesota
TKDA completed a pavement condition review of the entire White Bear
Township pavement system and prepared a “Pavement Management Booklet.”
The SE Area Reconstruction project includes four miles of neighborhood streets
and was defined for improvements over a period of three years starting in 2020.
TKDA has completed the following steps for the first phase of this project:
Feasibility Report, Topographic Survey, Public Engagement, Resident
Questionnaire, Public Hearings, Design Drawings, Bidding Services,
Construction Administration, Construction Inspection, and Construction Staking.
All streets within the first phase of the 1.4-mile project area were originally
constructed in 1962. The width of each street varied between 14-feet and
30-feet and were constructed with bituminous curb. The narrow streets were
widened as much as possible, but were restricted by the narrow existing right-
of-way. The new bituminous street for Phase I was reconstructed with concrete
curb and gutter to improve drainage and functioning of the roadway. Additional
storm sewer pipe was added to address existing drainage problems, including
an underground stormwater treatment structure to treat stormwater before it
discharged into White Bear Lake.
In addition, TKDA worked with the Rice Creek Watershed District and its cost share program to add in Rain Gardens
at individual properties. TKDA held multiple neighborhood meetings, sent out residential flyers, and worked with
individual residents to meet the community’s and residents’ expectations. The next phase has been ordered and
construction will start in the spring of 2021.
Mr. Swearingen | Arden Oaks Street Improvements
Proposal for Engineering Services
September 2, 2021
Page 4
2019 Street Improvements, Rosemount, Minnesota
As part of the City of Rosemount’s pavement management
program, TKDA was hired to provide feasibility study, design, and
construction services for the 2019 Street Improvements which
were constructed in 2019 and 2020. All eight of the roadways
were Municipal State Aid streets totaling over two miles.
The street improvements consisted of removal and replacement
of any damaged curb, mill and overlay of the bituminous
pavement, full depth pavement replacement in areas, over 100
ADA pedestrian ramps, sidewalk improvements, signing and
striping, and restoration. Digital signage was installed at a critical
intersection.
The project was funded with a mix of State Aid Funding and
assessments. The assessments were complicated due to the mix
of single-family residential, multi-family, and commercial property. Public engagement was an important part of the
project to communicate assessment information and project details. Individual meetings with business owners was
necessary to communicate and coordinate business access restrictions during construction.
III. SERVICES TO BE PROVIDED BY TKDA
Work Plan – Design Services
A. Project Coordination – TKDA will present materials and answer questions at two (2) City Council meetings
and one (1) Public Informational meeting. We will coordinate weekly with City Staff and prepare materials
for all project coordination. Project Management will be included in this task.
Deliverables: 2 City Council Meetings
1 Public Information Meeting
Presentation Materials
Staff Coordination
B. Plan Preparation – TKDA has a good start on the overall plan with our work during the feasibility study.
Time is needed to convert the design to a plan set ready for bidding for a reclamation project.
Deliverables: Construction Plans
C. Specifications – TKDA will utilize and amend Arden Hills Standard Specifications to prepare final
specifications for the Arden Oaks project.
Deliverables: Construction Specifications
D. Cost Estimate – TKDA has already set up the cost estimate for this project. As the plans develop into final
plans, the cost estimate would be updated as the project nears bidding.
Deliverables: Updated Cost Estimate
E. Bidding Services – TKDA will upload the bidding documents to QuestCDN and assist contractors with
bidding questions. It is assumed that the CLIENT will advertise the bid in the local paper. If any addendums
to the bidding documents are needed, TKDA will complete the addendums. When the bid opening occurs,
TKDA will attend the bid opening and tabulate the bids to prepare a recommendation letter.
Deliverables: Bidding Services
Attending the Bid Opening
Bid Tabulation
Award Recommendation Letter
Mr. Swearingen | Arden Oaks Street Improvements
Proposal for Engineering Services
September 2, 2021
Page 5
F. Final Assessment Roll – The assessment roll will be updated with the final assessment figure and all
property ownership will be checked ahead of the assessment hearing. It is assumed that the CLIENT will
advertise for the Assessment Hearing in the local paper and mail out notices to residents.
Deliverables: Updated and Final Assessment Roll
Work Plan – Construction Services
A. Construction Staking – A small amount of construction staking is needed to deliver this project. Staking will
include the proposed valley gutter at County Road E and the new curb for the Arden Oaks Drive cul-de-
sac.
Deliverables: Construction Staking
B. Construction Newsletter – Ahead of construction it is always good to provide a written document with the
preliminary schedule, contact information, emergency information, and address frequently asked questions.
This would be hand delivered to the residents in the project area. TKDA will prepare the newsletter and
hand deliver them. A digital version will be sent to the City for review and a final version could be posted
on the City website.
Deliverables: Newsletter Preparation and Distribution
C. Construction Inspection – As a reclamation project with no underground utility work, the inspection should
be fairly straightforward. Inspection activities will include marking removals, erosion control, reclamation,
curb removal and replacement, valley gutter placement, final grading of reclaimed material, manhole
adjustments, catch basin adjustments, valve adjustments, paving operations, turf re-establishment, and
punchlist walkthroughs. TKDA assumes 160 hours for construction inspection work assuming an efficient
and systematic approach by the Contractor. This assumes that concrete work occurs with two mobilizations,
two mobilizations for adjustments, one mobilization for reclamation, and two mobilizations for paving. If it
becomes obvious the Contractor schedule is resulting in additional construction inspection services, TKDA
will alert the CLIENT to discuss options. Steve Bunch is proposed for construction inspection assuming the
project is completed between May–July. If the project is constructed after July, TKDA will provide a
replacement inspector with equivalent or more experience than Steve Bunch. Considering the project
schedule and the ability to specify completion dates, we should be able to utilize Steve Bunch for this work.
Deliverables: Construction Inspection
Daily Reports
D. Construction Administration – TKDA will review any shop drawings, keep track of contractor quantities, and
prepare monthly payment applications. If any change orders are needed, TKDA will prepare the appropriate
paperwork for the project.
Deliverables: Shop Drawing Review
Contractor Payment Applications
Change Order Documents
E. As-builts and Project Closeout – When the project is ready to be closed out, TKDA will work with the
contractor to prepare the final payment application with appropriate close out documents. After the warranty
period, TKDA will perform a warranty walkthrough and prepare a final punchlist or close out memo. As-
builts should be fairly simplistic, but will be provided for the City files.
Deliverables: Final Payment Recommendation and Document
Review
Warranty Walkthrough
As-built Drawings
Mr. Swearingen | Arden Oaks Street Improvements
Proposal for Engineering Services
September 2, 2021
Page 6
IV. CITY RESPONSIBILITIES
These responsibilities shall be as set forth in Article 8 of the General Provisions and as further described or clarified
herein below:
A. Designate one individual to act as a representative with respect to the work to be performed, and such
person shall have complete authority to transmit instructions, receive information, interpret and define
policies, and make decisions with respect to critical elements pertinent to the Project. This individual shall
be identified in the signature block area of this Proposal.
B. Provide TKDA with access to the site as required to perform services listed in SECTION III.
C. Provide reviews of materials furnished by TKDA in a reasonable and prompt manner so that the Project
schedule can be maintained.
D. Mail materials to residents within the project area. TKDA will provide materials and mailing list.
V. ADDITIONAL SERVICES
If authorized in writing by the City, we will furnish or obtain from others Additional Services of the types listed below
which are not considered as basic services under this Proposal. Additional Services shall be billable on an Hourly
Time and Materials basis and such billings shall be over and above any maximum amounts set forth in this Proposal.
A. Right-of-way or easement acquisition is not expected for this project, but if certain right-of-way services are
needed TKDA can perform or facilitate this work as an additional service.
B. It is not expected wetland delineation will be needed. If wetland delineation or permits are needed, TKDA
will provide these as an additional service.
C. All work is assumed to be completed in 2021 and 2022. If work is performed into 2023 (other than the
warranty walkthrough and as-builts), TKDA will amend our unit rates and may need an amendment to avoid
exceeding the engineering budget.
VI. PERIOD OF SERVICE
We will expect to start our services promptly upon receipt of your written acceptance of this Proposal and to
complete SECTION III services within by July 31, 2023. As a part of the schedule, plans and specifications will be
completed by December 31, 2021 to allow for receipt of bids in February. Segments of the work plan will be
completed progressively to facilitate the Project Schedule. In response to the current public health restrictions,
TKDA is doing our part to keep projects on track by working remotely whenever possible and consulting with our
clients over video- or teleconference. TKDA will advise the CLIENT if circumstances develop beyond our control
that will impact the schedule outlined in this Proposal.
VII. COMPENSATION
Compensation to TKDA for services provided as described in SECTION III of this Proposal shall be on an Hourly
Time and Materials basis for a total not to exceed amount of $60,500. Our detailed Project Fee Estimate is attached.
Payment shall be made in accordance with Article 3 of the attached General Provisions.
The level of effort required to accomplish SECTION III services can be affected by factors which are beyond our
control. Therefore, if it appears at any time charges for services rendered under SECTION III will exceed the above,
we agree we will not perform services or incur costs which will result in billings in excess of such amount until we
have been advised by you that additional funds are available and our work can proceed.
VIII. CONTRACTUAL INTENT
We thank you for the opportunity to submit this Proposal. We agree that this letter and attachments constitute a
contract between us upon its signature by an authorized official of City of Arden Hills and the return of a signed
original to us. This Proposal will be open for acceptance for 60 days, unless the provisions herein are changed by
us in writing prior to that time.
Mr. Swearingen | Arden Oaks Street Improvements
Proposal for Engineering Services
September 2, 2021
Page 7
We are excited for the opportunity to work with the City of Arden Hills once again! If you have any questions, please
contact Larry Poppler directly at 952.292.1098 or larry.poppler@tkda.com.
Sincerely,
Lawrence P. Poppler, PE Douglas W. Fischer, PE
Project Manager Vice President – Municipal, Utility, and Planning Division
ATTACHMENTS: Fee Estimate Table
General Provisions
ACCEPTED FOR ARDEN HILLS, MINNESOTA
By: _______________________________________________________________________________________
(signature) Printed Name/Title Date
CLIENT DESIGNATED REPRESENTATIVE:
__________________________________________________________________________________________
Name/Title Phone Email
LPP:DWP:ksb:jks
Project Fee Estimate
City of Arden Hills Date: 9/2/2021
Arden Oaks Design and Construction By:LPP
Sr Reg Eng Reg Eng ES I Survey Tech II
Task 2 Design
10 10 1,910$
Plan Preparation 10 20 150 180 17,820$
Specifications 6 24 40 8 78 8,370$
Update Cost Estimate 1 4 5 547$
Bidding 4 8 12 16 40 4,040$
Final Assessment Roll 2 4 6 678$
SUBTOTAL HOURS 33 52 206 - 28 319
SUBTOTAL DESIGN COST 6,303$ 6,656$ 18,334$ -$ 2,072$ 33,365$
Task 3 Construction
Construction Staking 12 12 24 2,608$
Construction Newsletter 8 16 24 1,953$
Inspection 160 160 14,667$
Construction Administration 16 8 24 3,881$
2 24 4 30 3,096$
SUBTOTAL HOURS 18 - 212 16 16 262
SUBTOTAL COST 3,541$ -$ 19,434$ 2,011$ 1,220$ 26,206$
Expenses:
Travel & Subsistence (TS)410$
Equipment Rental 480$
TOTAL HOURS 51 52 418 16 44 581
TOTAL LABOR COST 9,844$ 6,656$ 37,768$ 2,011$ 3,292$ 59,571$
TOTAL EXPENSES 890$
TOTAL PROJECT 60,461$
TOTAL (ROUNDED)60,500$
As-builts and Closeout
Total DollarsEstimated Person Hours Required Total Hours
Project:
Client:
Task Task Description
Project Coordination (2 City Council Mtgs, Inform Mtg,
Coordination, Project Info, Project Management)
TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED
General Provisions of Engineer-Architect Agreement
TKDA GENERAL PROVISIONS JULY 2009 (E/O)
ARTICLE 1. GENERAL
These General Provisions supplement and become part of the Agreement between Toltz,
King, Duvall, Anderson and Associates, Incorporated, a Minnesota Corporation,
hereinafter referred to as TKDA, and the other Party to the Agreement, hereinafter
referred to as CLIENT, wherein the CLIENT engages TKDA to provide certain
Engineering, Architectural, and/or Planning services. Either Party to this Agreement may
be referred to as a “Party” or collectively as “Parties.”
As used herein, the term “Agreement” refers to (1) TKDA’s original Engagement Letter or
proposal (the “Engagement Letter”) which forms the basis for the Agreement; (2) these
General Provisions, and (3) any attached Exhibits, as if they were part of one and the
same document. With respect to the order of precedence, any attached Exhibits shall
govern over these General Provisions and the Engagement Letter shall govern over any
attached Exhibits and these General Provisions.
ARTICLE 2. PERIOD OF SERVICE
The term of this Agreement for the performance of services hereunder shall be as set
forth in TKDA’s Engagement Letter. Any lump sum or estimated maximum payment
amounts set forth in the Engagement Letter have been established in anticipation of the
orderly and continuous progress of the project in accordance with the schedule set forth
in the Engagement Letter or any Exhibits attached thereto.
ARTICLE 3. COMPENSATION TO TKDA
A. Compensation to TKDA for services shall be as designated in the Engagement
Letter. The CLIENT shall make monthly payments to TKDA within 30 days of date of
invoice.
B. The CLIENT will pay the balance stated on the invoice unless CLIENT notifies
TKDA in writing of the particular item that is alleged to be incorrect within 15 days from
the date of invoice, in which case all undisputed items shall be paid and amounts in
dispute shall become due upon an adjudicated resolution or upon agreement of the
parties. All accounts unpaid after 30 days from the date of original invoice shall be
subject to a service charge of 1-1/2% per month, or the maximum amount authorized by
law, whichever is less. TKDA shall be entitled to recover all reasonable costs and
disbursements, including reasonable attorneys’ fees, incurred in connection with
collecting amounts owed by CLIENT. In addition, TKDA may, after giving seven days’
written notice to the CLIENT, suspend services under this Agreement until TKDA has
been paid in full for all amounts then due for services, expenses and charges. CLIENT
agrees that it shall waive any and all claims against TKDA and that TKDA shall not be
responsible for any claims arising from suspension of services hereunder.
ARTICLE 4. EXTRA WORK
If TKDA is of the opinion that any work it has been directed to perform is beyond the
Scope of this Agreement, or that the level of effort required exceeds that estimated due
to changed conditions and thereby constitutes extra work, it shall notify the CLIENT of
that fact. Upon written notification to CLIENT, TKDA shall be entitled to additional
compensation for same, and to an extension of time for completion absent timely written
objection by CLIENT to additional services.
ARTICLE 5. ABANDONMENT, CHANGE OF PLAN AND TERMINATION
Either Party has the right to terminate this Agreement upon seven days’ written notice for
convenience of either CLIENT or TKDA. In addition, the CLIENT may at any time reduce
the scope of this Agreement. Such reduction in scope shall be set forth in a written
notice from the CLIENT to TKDA. In the event of unresolved dispute over change in
scope or changed conditions, this Agreement may also be terminated upon seven days’
written notice as provided above.
In the event of a termination or reduction in scope of the project work, TKDA shall be
paid for the work performed and expenses incurred on the project work and for any
completed and abandoned work for which payment has not been made, computed in
accordance with the provisions of the Engagement Letter and payment of a reasonable
amount for services and expenses directly attributable to termination, both before and
after the effective date of termination, such as reassignment of personnel, costs of
terminating contracts with TKDA’s subconsultants, costs of producing copies of file
materials and other related close-out costs.
ARTICLE 6. DISPOSITION OF PLANS, REPORTS AND OTHER DATA
All documents, including reports, drawings, calculations, specifications, CADD materials,
computer software or hardware or other work product prepared by TKDA pursuant to this
Agreement are TKDA’s Instruments of Service and TKDA retains all ownership interests
in said Instruments of Service, including copyrights. Any use or reuse of such
Instruments of Service, except for the specific purpose intended, by the CLIENT or
others without written consent, verification, or adaptation by TKDA will be at the
CLIENT’s risk and full legal responsibility. In this regard, the CLIENT will indemnify and
hold harmless TKDA from any and all suits or claims of third parties arising out of such
use or reuse which is not specifically verified, adapted, or authorized by TKDA.
Copies of documents that may be relied upon by the CLIENT are limited to the printed
copies (also known as hard copies) that are signed or sealed by TKDA’s Engineer or
Architect. Files in electronic format furnished to the CLIENT are only for convenience of
the CLIENT. Any conclusion or information obtained or derived from such electronic files
will be at the user’s sole risk. If there is a discrepancy between the electronic files and
the hard copies, the hard copies govern. In the event electronic copies of documents are
made available to the CLIENT, the CLIENT acknowledges that the useful life of
electronic media may be limited because of deterioration of the media, obsolescence of
the computer hardware and/or software systems or other causes outside of TKDA’s
control. Therefore, TKDA makes no representation that such media will be fully usable
beyond 30 days from date of delivery to CLIENT.
If requested, at the time of completion or termination of the work, TKDA shall make
available to the CLIENT at CLIENT’s expense copies of the Instruments of Service upon
(i) payment of amounts due and owing for work performed and expenses incurred under
this Agreement, and (ii) fulfillment of the CLIENT’s obligations under this Agreement.
ARTICLE 7. CLIENT’S ACCEPTANCE BY PURCHASE ORDER
In lieu of or in addition to execution of the Engagement Letter, the CLIENT may authorize
TKDA to commence services by issuing a purchase order by a duly authorized
representative. Such authority to commence services or purchase order shall
incorporate by reference the terms and conditions of this Agreement. In the event the
terms and conditions of this Agreement conflict with those contained in the CLIENT’s
purchase order, the terms and conditions of this Agreement shall govern.
Notwithstanding any purchase order provisions to the contrary, no warranties, express or
implied, are made by TKDA. In order to implement the intent of Parties to this
Agreement, the Parties agree that the Engagement Letter, these General Provisions, and
any Exhibits constitute the entire Agreement between them. The Parties further agree
that the preprinted terms and conditions of any CLIENT-generated purchase order issued
to request work pursuant to this Agreement will not apply to the work, regardless of
whether TKDA executes the purchase order in acceptance of the work.
ARTICLE 8. CLIENT’S RESPONSIBILITIES
A. To permit TKDA to perform the services required hereunder, the CLIENT shall
supply, in proper time and sequence, the following at no expense to TKDA:
1. All necessary information regarding its requirements as necessary for orderly
progress of the work.
2. Designate in writing a person to act as CLIENT’s representative with respect to
the services to be rendered under this Agreement. Such person shall have
authority to transmit instructions, receive instructions, receive information, and
interpret and define CLIENT’s policies with respect to TKDA’s services.
3. Furnish, as required for performance of TKDA’s services (except to the extent
provided otherwise in the Engagement Letter or any Exhibits attached thereto),
data prepared by or services of others, including without limitation, soil borings,
probing and subsurface explorations, hydrographic and geohydrologic surveys,
laboratory tests and inspections of samples, materials and equipment;
appropriate professional interpretations of all of the foregoing; environmental
assessment and impact statements; property, boundary, easement,
right-of-way, topographic and utility surveys; property descriptions; zoning,
deed and other land use restriction; and other special data not covered in the
Engagement Letter or any Exhibits attached thereto.
4. Provide access to, and make all provisions for TKDA to enter upon publicly or
privately owned property as required to perform the work.
5. Act as liaison with other agencies or involved parties to carry out necessary
coordination and negotiations; furnish approvals and permits from all
governmental authorities having jurisdiction over the project and such
approvals and consents from others as may be necessary for completion of the
project.
6. Examine all reports, sketches, drawings, specifications and other documents
prepared and presented by TKDA, obtain advice of an attorney, insurance
counselor or others as CLIENT deems necessary for such examination, and
render in writing decisions pertaining thereto within a reasonable time so as not
to delay the services of TKDA.
7. Give prompt written notice to TKDA whenever the CLIENT observes or
otherwise becomes aware of any development that affects the scope or timing
of TKDA’s services or any defect in the work of Construction Contractor(s),
subconsultants or TKDA.
8. Initiate action, where appropriate, to identify and investigate the nature and
extent of asbestos, petroleum and/or pollution in the project and to abate
and/or remove the same as may be required by federal, state or local statute,
ordinance, code, rule, or regulation now existing or hereinafter enacted or
amended. For purposes of this Agreement, “pollution” and “pollutant” shall
mean any solid, liquid, gaseous or thermal irritant or contaminant, including
petroleum, smoke, vapor, soot, alkalis, chemicals and hazardous or toxic
waste. Hazardous Materials means any substance, waste, pollutant or
contaminant (including petroleum) now or hereafter included within such terms
under any federal, state or local statute, ordinance, code, rule or regulation
now existing or hereinafter enacted or amended. Waste further includes
materials to be recycled, reconditioned or reclaimed. CLIENT further agrees it
TKDA GENERAL PROVISIONS JULY 2009 (E/O)
will, where appropriate, endeavor to identify, remove and/or encapsulate
asbestos products, petroleum, pollutants or Hazardous Materials located in the
project area prior to accomplishment by TKDA of any work on the project.
If TKDA encounters, or reasonably suspects that it has encountered, asbestos
or pollution in the project, TKDA shall cease activity on the project and
promptly notify the CLIENT, who shall proceed as set forth above. Unless
otherwise specifically provided in the Engagement Letter, the services to be
provided by TKDA do not include identification of asbestos or pollution, and
TKDA has no duty to identify or attempt to identify the same within the area of
the project.
With respect to the foregoing, CLIENT acknowledges and agrees that TKDA is
not a user, handler, generator, operator, treater, storer, transporter or disposer
of asbestos, petroleum, Pollutant, or other Hazardous Materials which may be
encountered by TKDA on the project. CLIENT agrees to hold harmless,
indemnify and defend TKDA and TKDA’s officers, subconsultant(s),
subcontractor(s), employees and agents from and against any and all claims,
lawsuits, damages, liability and costs, including, but not limited to, costs of
defense, arising out of or in any way connected with the presence, discharge,
release, or escape of asbestos, petroleum or other Hazardous Materials or
waste on the site. This indemnification is intended to apply only to existing
conditions present at the site prior to TKDA’s commencement of services, and
does not apply to conditions that arise subsequent to TKDA’s commencement
of services that are caused or created by TKDA.
9. Provide such accounting, independent cost estimating and insurance
counseling services as may be required for the project, such legal services as
the CLIENT may require or TKDA may reasonably request with regard to legal
issues pertaining to the project including any that may be raised by
contractor(s), such auditing service as CLIENT may require to ascertain how or
for what purpose any contractor has used the monies paid under the
construction contract, and such inspection services as CLIENT may require to
ascertain that contractor(s) are complying with any law, rule, regulation,
ordinance, code or order applicable to their furnishing and performing the work.
10. Provide “record” drawings and specifications for all existing physical plants or
facilities which are pertinent to the project.
11. Act promptly to approve all pay requests, Supplemental Agreements, or
requests for information by TKDA as set forth herein.
12. Require all Utilities with facilities in the CLIENT’s right-of-way to locate and
mark said utilities upon request, relocate and/or protect said utilities as
determined necessary to accommodate work of the project, submit a schedule
of the necessary relocation/protection activities to the CLIENT for review and
comply with agreed upon schedule.
13. Provide other services, materials, or data as may be set forth in the
Engagement Letter or any Exhibits attached thereto.
B. TKDA shall be entitled to rely on the accuracy and completeness of information
furnished by the CLIENT. If TKDA finds that any information furnished by the CLIENT is
in error or is inadequate for its purpose, TKDA shall promptly notify the CLIENT.
ARTICLE 9. OPINIONS OF COST
Opinions of probable project cost, construction cost, financial evaluations, feasibility
studies, economic analyses of alternate solutions and utilitarian considerations of
operations end maintenance costs provided for in the Engagement Letter or any Exhibits
attached thereto, are made on the basis of TKDA’s experience and qualifications and
represent TKDA’s judgment as an experienced and qualified design professional. It is
recognized that TKDA does not have control over the cost of labor, material, equipment
or services furnished by others or over market conditions or contractors’ methods of
determining their prices, and that any evaluation of any facility to be constructed, or
acquired, or work to be performed on the basis of TKDA’s cost opinions, must of
necessity, be speculative until completion of construction or acquisition. Accordingly,
TKDA does not guarantee that proposals, bids or actual costs will not substantially vary
from opinions, evaluations or studies submitted by TKDA to CLIENT hereunder. TKDA
assumes no responsibility for the accuracy of opinions of probable project costs or
construction costs, and provides these estimates for the sole convenience of the CLIENT
for the purposes of general project budgeting.
ARTICLE 10. CONSTRUCTION PHASE SERVICES
CLIENT acknowledges that it is customary for the Architect or Engineer who is
responsible for the preparation and furnishing of Drawings and Specifications and other
construction-related documents to be employed to provide professional services during
the Construction Phases of the project, (1) to interpret and clarify the documentation so
furnished and to modify the same as circumstances revealed during bidding and
construction may dictate, (2) in connection with acceptance of substitute of or-equal
items of materials and equipment proposed by bidders and contractor(s), (3) in
connection with review of shop drawings and sample submittals, and (4) as a result of
and in response to TKDA’s detecting in advance of performance of affected work
inconsistencies or irregularities in such documentation. CLIENT agrees that if TKDA is
not employed to provide such professional services during the Construction Phases of
the project, TKDA will not be responsible for, and CLIENT shall indemnify and hold TKDA
(and TKDA’s professional associates and consultants) harmless from, all claims,
damages, losses and expenses including attorneys’ fees arising out of, or resulting from,
any interpretation, clarification, substitution acceptance, shop drawing or sample
approval or modification of such documentation issued or carried out by CLIENT or
others. Nothing contained in this paragraph shall be construed to release TKDA (or
TKDA’s professional associates or consultants) from liability for failure to perform in
accordance with professional standards any duty or responsibility which TKDA has
undertaken or assumed under this Agreement.
ARTICLE 11. INSURANCE
TKDA shall procure and maintain insurance for protection from claims against it under
workers’ compensation acts, claims for damages because of bodily injury including
personal injury, sickness or disease or death of any and all employees, and from claims
against it for damages because of injury to or destruction of property.
Also, TKDA shall procure and maintain professional liability insurance for protection from
claims arising out of performance of professional services caused by any negligent act,
error, or omission for which TKDA is legally liable.
Certificates of insurance will be provided to the CLIENT upon request.
ARTICLE 12. ASSIGNMENT
This Agreement, being intended to secure the personal service of the individuals
employed by and through whom TKDA performs work hereunder, shall not be assigned,
sublet or transferred without the written consent of TKDA and the CLIENT. Any
assignment of the Agreement, or claims arising under or relating to the Agreement
without the written consent of both Parties shall be null and void.
ARTICLE 13. CONTROLLING LAW
This Agreement is to be governed by the laws of the State of Minnesota.
ARTICLE 14. SEVERABILITY
Any provision or portion thereof in this Agreement which is held to be void or
unenforceable under any law shall be deemed stricken, and all remaining provisions shall
continue to be valid and binding between CLIENT and TKDA.
ARTICLE 15. WAIVER OF CONSEQUENTIAL DAMAGES
CLIENT and TKDA waive consequential damages for claims, disputes or other matters in
question arising out of or relating to TKDA’s services under this Agreement. This mutual
waiver of consequential damages applies and survives termination of this Agreement.
ARTICLE 16. LIMITATION OF LIABILITY
In recognition of the relative risks of CLIENT and TKDA relating to the work, CLIENT
agrees, to the extent permitted by law, that TKDA’s liability to the CLIENT or anyone
claiming through CLIENT for any and all claims, losses, costs, or damages whatsoever
arising out of, resulting from or in any way related to the Project or the Agreement from
any cause or causes including, but not limited to, the negligence, professional errors or
omissions, strict liability or breach of contract, or warranty express or implied, of TKDA or
its officers, directors, partners, employees, agents, or consultants, or any of them, shall
not exceed the total insurance proceeds paid or available on behalf of or to TKDA by its
insurers in settlement or satisfaction of CLIENT’s claims against TKDA under the terms
and conditions of TKDA’s insurance policies applicable thereto.
ARTICLE 17. CONFLICT RESOLUTION
In an effort to resolve any conflicts that arise during the design or construction of the
project or following the completion of the project, the CLIENT and TKDA agree that all
disputes between them arising out of or relating to this Agreement shall be submitted to
nonbinding mediation as a precondition to any formal legal proceedings.
ARTICLE 18. CONFIDENTIALITY
TKDA agrees to keep confidential and not to disclose to any person or entity, other than
TKDA’s employees, subconsultants and the general contractor and subcontractors, if
appropriate, any data and information furnished to TKDA and marked CONFIDENTIAL
by the CLIENT. These provisions shall not apply to information in whatever form that
comes into the public domain, nor shall it restrict TKDA from giving notices required by
law or complying with an order to provide information or data when such order is issued
by a court, administrative agency or other authority with proper jurisdiction, or if it is
reasonably necessary for TKDA to complete services under the Agreement or defend
itself from any suit or claim.
ARTICLE 19. UNDERGROUND UTILITIES
If authorized in the Engagement Letter, TKDA and/or its authorized subconsultant will
conduct the research that in its professional opinion is necessary and will prepare a plan
indicating the locations intended for subsurface penetrations with respect to assumed
locations of underground improvements. Such services by TKDA or its subconsultant will
be performed in a manner consistent with the ordinary standard of care. The CLIENT
recognizes that the research may not identify all underground improvements and that the
information upon which TKDA relies may contain errors or may not be complete.
The CLIENT agrees, to the fullest extent permitted by law, to waive all claims and causes
of action against TKDA and anyone for whom TKDA may be legally liable, for claims by
CLIENT or its contractors for delay or additional compensation relating to the
identification, removal, relocation, or restoration of utilities, or damages to underground
improvements resulting from subsurface penetration locations established by TKDA.
NEW BUSINESS – 9A
MEMORANDUM
DATE: September 13, 2021
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Gayle Bauman, Finance Director
SUBJECT: Consider Approval of Preliminary Tax Levy Payable in 2022 and Setting Budget
Public Hearing Date
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Motions to approve, table or deny the following:
• Resolution 2021-049 setting the Preliminary Levy for Taxes Payable in 2022
• Resolution 2021-050 setting the Preliminary Levy for Taxes Payable in 2022 for the Karth
Lake Special Taxing District
• Resolution 2021-051 adopting Truth In Taxation Public Hearing Date for Proposed Taxes
Payable in 2022
All items need a simple majority for action unless otherwise noted.
Background
State law requires that cities certify their proposed property tax levies to the county auditor by
September 30th. The proposed tax levy that is given preliminary approval may be lowered but
cannot be increased. Therefore, it is important that the proposed tax levy provides adequate
revenues to finance the 2022 Budget. The City Council needs to decide the maximum levy that it
is willing to approve and then adopt the attached resolution. The final levy will be set in December
2021.
A budget workshop was held with the Council on August 16, 2021. Staff was directed to provide
proposed maximum levy increase options from 3% to 5%. There will be another budget workshop
in either October or November, prior to the final levy and budget adoption meeting in December.
Discussion
Wages and Benefits
The 2022 preliminary budget is currently being prepared assuming a 3.0% wage adjustment for all
staff. There was a survey completed of surrounding communities and most were at 3.0%. It is
important for the City to remain competitive in the marketplace. There is also an 8% increase
assumed for health, a 3% increase for dental and a 0.0% increase for life insurance premiums. The
number of positions included in the budget is decreasing by one due to the elimination of the
Recreation Coordinator. Also, there are changes to some of the wage allocations and a couple of
new position titles with different grades are included in Public Works and Community
Development.
Public Safety
2022 budget information was received from Ramsey County and Lake Johanna Fire Department
for public safety.
POLICE
The police contract is expected to rise by 2.1%, or $29,240 for 2022. Information provided by
Ramsey County on this increase is as follows:
The major cost drivers include:
• Personnel costs, including a 2.5% cost of living adjustment and better alignment with actuals.
• An addition of a Commander position for communications, records administration, and
national incident‐based reporting system (NIBRS) compliance.
• Automotive repair increases due to County garage rates, which are increasing from $90 per
hour to $92 per hour.
The budget also provides funding for:
• Body-worn and in-car cameras at the same rate as 2020.
• Training to continue to meet newer state mandates (crisis intervention, mental health, conflict
management and mediation, implicit bias, diversity, etc.).
• Continued community engagement and crime prevention services.
As a result of a state grant, a dedicated auto theft investigator will be assigned to the Contract
Cities. Administrative citations will continue to be paid directly to the Contract Cities and not
included in any revenue estimates. The 2022 budget estimate does not include funding for civil
unrest, personnel‐related COVID‐19 expenses, or the contingency fund.
DISPATCH
Dispatch costs will be increasing by 10.8%, or $6,010. This is mainly due to an error that was
discovered last year in the way report queries undercounted medical calls in previous years for
cities served by Allina. This means an increase in call counts and an increase in cost sharing for
the years 2021 - 2023. The impact of this shift will happen over a three-year period (2021-2023)
as the use of a three-year rolling average of call counts smooths out variability in annual call
fluctuations.
FIRE
The fire costs are expected to rise by 6.1%, or $40,270 for 2022. This is mainly due to increased
wages for the chiefs and office manager ($58,610), an increase in coverage for family health
insurance to 80% ($6,000) and the addition of a firefighter to the weekday shift ($39,470), all of
which Arden Hills’ cost share portion is 25%.
The $78,400 tax levy increase being proposed for the General Fund is $2,880 more than the increase
needed to cover police and fire services ($75,520).
Revenues
The building permit revenue accounts were increased a total of $75,000 based on the discussion
from the August work session. The original budget amounts did not include any major projects for
2022. The $75,000 represents approximately 50% of the average of major projects over the past
10 years.
General Fund budget to actual comparisons for the past two years is included as Attachment F.
Property Tax Levy
A survey was recently routed to various cities in the metro asking about proposed levy amounts
being considered. Below are the results of that survey.
Arden Hills 3% - 5% Maplewood 5.00%
Little Canada 3% - 5% Spring Lake Park 5.46%
Lauderdale 4% - 6% Mounds View 5.50%
Blaine 4.50% White Bear Lake 6.92%
North St. Paul 4.5% - 6.5% New Brighton 7.5% - 8.5%
Shoreview 4.56% Gem Lake 9.50%
St. Anthony Village 4.80% White Bear Township 19.25%
St. Roseville 4.92%
Below are tables showing the impact of various levels of a city levy increase to Arden Hills’ homes
assuming that a home’s value is decreasing by 0.75%, which is the median amount.
Set levy at $4,408,480 (an increase of $128,400 or 3.0% over 2021)
Set levy at $4,429,880 (an increase of $149,800 or 3.5% over 2021)
Value of Value of Taxable
Property for Property for Value for $%
Pay 2021 Pay 2022 Pay 2022 Pay 2021 Pay 2022 CHANGE CHANGE
180,000$ 178,700$ 157,500$ 399$ 411$ 12$ 3.0%
387,500$ 384,600$ 382,000$ 966$ 997$ 31$ 3.2%
410,000$ 406,900$ 406,300$ 1,028$ 1,060$ 32$ 3.1%
525,000$ 521,100$ 521,100$ 1,333$ 1,373$ 41$ 3.0%
650,000$ 645,100$ 645,100$ 1,725$ 1,778$ 53$ 3.1%
CITY TAX
Value of Value of Taxable
Property for Property for Value for $%
Pay 2021 Pay 2022 Pay 2022 Pay 2021 Pay 2022 CHANGE CHANGE
180,000$ 178,700$ 157,500$ 399$ 413$ 14$ 3.6%
387,500$ 384,600$ 382,000$ 966$ 1,002$ 36$ 3.7%
410,000$ 406,900$ 406,300$ 1,028$ 1,066$ 38$ 3.7%
525,000$ 521,100$ 521,100$ 1,333$ 1,381$ 48$ 3.6%
650,000$ 645,100$ 645,100$ 1,725$ 1,787$ 62$ 3.6%
CITY TAX
Set levy at $4,451,280 (an increase of $171,200 or 4.0% over 2021)
Set levy at $4,472,680 (an increase of $192,600 or 4.5% over 2021)
Set levy at $4,494,080 (an increase of $214,000 or 5.0% over 2021)
The 2021 City Tax Rate is 25.089%. The estimated 2022 City tax rate based on the most current
information is calculated as follows for the different tax levy increases:
0.0% 25.260%
3.0% 26.093%
4.0% 26.371%
5.0% 26.648%
Value of Value of Taxable
Property for Property for Value for $%
Pay 2021 Pay 2022 Pay 2022 Pay 2021 Pay 2022 CHANGE CHANGE
180,000$ 178,700$ 157,500$ 399$ 415$ 16$ 4.1%
387,500$ 384,600$ 382,000$ 966$ 1,007$ 41$ 4.3%
410,000$ 406,900$ 406,300$ 1,028$ 1,071$ 44$ 4.2%
525,000$ 521,100$ 521,100$ 1,333$ 1,388$ 55$ 4.1%
650,000$ 645,100$ 645,100$ 1,725$ 1,797$ 72$ 4.2%
CITY TAX
Value of Value of Taxable
Property for Property for Value for $%
Pay 2021 Pay 2022 Pay 2022 Pay 2021 Pay 2022 CHANGE CHANGE
180,000$ 178,700$ 157,500$ 399$ 418$ 19$ 4.7%
387,500$ 384,600$ 382,000$ 966$ 1,013$ 46$ 4.8%
410,000$ 406,900$ 406,300$ 1,028$ 1,077$ 49$ 4.8%
525,000$ 521,100$ 521,100$ 1,333$ 1,395$ 63$ 4.7%
650,000$ 645,100$ 645,100$ 1,725$ 1,806$ 81$ 4.7%
CITY TAX
Value of Value of Taxable
Property for Property for Value for $%
Pay 2021 Pay 2022 Pay 2022 Pay 2021 Pay 2022 CHANGE CHANGE
180,000$ 178,700$ 157,500$ 399$ 420$ 21$ 5.2%
387,500$ 384,600$ 382,000$ 966$ 1,018$ 52$ 5.4%
410,000$ 406,900$ 406,300$ 1,028$ 1,083$ 55$ 5.3%
525,000$ 521,100$ 521,100$ 1,333$ 1,403$ 70$ 5.2%
650,000$ 645,100$ 645,100$ 1,725$ 1,816$ 91$ 5.3%
CITY TAX
2021 tax rates for other cities in Ramsey County are as follows:
Budget Impact
None.
Attachments
A. Resolution 2021-049, setting preliminary levy
B. Resolution 2021-050, setting preliminary levy for Karth Lake Special Taxing District
C. Resolution 2021-051, adopting TNT public hearing date
D. Preliminary 2022 Property Tax Levy PowerPoint Presentation
E. Preliminary 2022 General Fund Budget
F. General Fund budget to actual comparison for 2020 and 2019
To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage.
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2021-049
A RESOLUTION SETTING THE PRELIMINARY LEVY
FOR TAXES PAYABLE IN 2022
BE IT RESOLVED by the Arden Hills City Council that the following proposed sums
of money be levied for levy year 2021 payable in 2022 upon taxable property in said City of
Arden Hills for the following purposes:
FUND
CERTIFIED LEVY
AMOUNT
General 3,838,480$
Economic Development 100,000
Equipment/Building Replacement 50,000
Capital Improvement (PIR)250,000
Public Safety Capital 170,000
TOTAL 4,408,480$
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 13th DAY OF SEPTEMBER, 2021.
__________________________________________
David Grant, Mayor
ATTEST:
_______________________________________
Julie Hanson, City Clerk
To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage.
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2021-050
A RESOLUTION SETTING THE PRELIMINARY SPECIAL LEVY
FOR THE KARTH LAKE IMPROVEMENT DISTRICT TAXES PAYABLE IN 2022
BE IT RESOLVED by the Arden Hills City Council that the following proposed sums
of money be levied for levy year 2021 payable in 2022 upon taxable property in the Karth Lake
Improvement District for replacement of pump and repairs to control cabinet to maintain and
monitor the water level of Karth Lake:
CERTIFIED LEVY AMOUNT: $6,611.00
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 13th DAY OF SEPTEMBER, 2021.
__________________________________________
David Grant, Mayor
ATTEST:
_______________________________________
Julie Hanson, City Clerk
To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage.
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2021-051
RESOLUTION ADOPTING TRUTH IN TAXATION PUBLIC HEARING DATE FOR
PROPOSED TAXES PAYABLE IN 2022
BE IT RESOLVED by the Arden Hills City Council that the following Truth in Taxation
Public Hearing date, time and place for proposed property taxes payable in 2022 be certified to the
Ramsey County Auditor and that notice of the Public Hearing be published in accordance with
Minnesota Statute.
Public
Hearing
Date: December 13, 2021
Time: 7:00 P.M.
Place: Council Chambers
1245 West Highway 96
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 13th DAY OF SEPTEMBER, 2021.
__________________________________________
David Grant, Mayor
ATTEST:
_______________________________________
Julie Hanson, City Clerk
Preliminary
2022 Property Tax Levy
PRESENTED TO ARDEN HILLS CITY COUNCIL
SEPTEMBER 13, 2021
1
Overall General Fund Budget Summary
2019 2020 7/31/2021 2021 2022 $ Increase % Increase
Actual Actual YTD Budget Budget (Decrease) (Decrease)
REVENUES
Taxes 3,375,624$ 3,629,818$ 2,047,578$ 3,715,930$ 3,794,170$ 78,240$ 2.11%
Special assessments 772 4,759 2,257 1,060 1,510 450 42.45%
Licenses and permits 714,530 431,628 321,738 594,510 504,800 (89,710) -15.09%
Intergovernmental 162,041 629,432 96,895 147,730 159,490 11,760 7.96%
Charges for services 575,119 356,626 327,179 599,650 519,510 (80,140) -13.36%
Fines & forfeits 34,512 13,581 8,079 27,650 23,750 (3,900) -14.10%
Investment earnings 119,231 101,743 (895) 18,600 19,500 900 4.84%
Miscellaneous 23,073 61,955 658 17,130 14,030 (3,100) -18.10%
TOTAL REVENUES 5,004,904$ 5,229,541$ 2,803,489$ 5,122,260$ 5,036,760$ (85,500)$ -1.67%
EXPENDITURES
General government 1,058,274$ 927,325$ 567,369$ 1,175,920$ 1,250,210$ 74,290$ 6.32%
Public safety 2,399,295 2,435,771 1,659,977 2,456,210 2,533,840 77,630 3.16%
Public works 632,530 675,740 300,171 755,540 752,420 (3,120) -0.41%
Parks & recreation 679,587 547,788 324,321 825,310 742,980 (82,330) -9.98%
Transfers out 360,000 478,000 548,000 - - - N/A
TOTAL EXPENDITURES 5,129,687$ 5,064,623$ 3,399,839$ 5,212,980$ 5,279,450$ 66,470$ 1.28%
NET CHANGE IN FUND BALANCE (124,783)$ 164,918$ (596,350)$ (90,720)$ (242,690)$ (151,970)$ 167.52%2
Proposed Tax Levy
Proposed Increase %
2019 2020 2021 2022 (Decrease)Change
General Fund 3,518,420 3,665,340 3,760,080 3,838,480 78,400 2.1%
EDA Fund 120,000 100,000 100,000 100,000 - 0.0%
Capital Improvements
Equipment/Bldg Replacement 50,000 50,000 50,000 50,000 - 0.0%
PIR 200,000 250,000 250,000 250,000 - 0.0%
Public Safety 50,000 70,000 120,000 170,000 50,000 41.7%
Total Capital Improvements 300,000 370,000 420,000 470,000 50,000 11.9%
Debt Service - - - - - N/A
TOTAL LEVY 3,938,420 4,135,340 4,280,080 4,408,480 128,400 3.0%
Change from previous year 4.0% 5.0% 3.5% 3.00%
3
Budget Assumptions
Description Effect on Levy
Increase use of fund balance (151,970)
Decrease in building permit fees/plan check fees 170,000
Increase in RamCo Sheriff 29,240
Increase in RamCo Dispatch 6,010
Increase in LJFD 40,270
Increase in property insurance 14,930
Decrease in planning consultant (20,000)
Decrease street maint -sealcoating/resurfacing (20,000)
3.0% COLA 40,140
Increase in insurance benefits 9,630
Step increases and position/allocation changes (41,960)
Net decreases in other GF budget areas 2,110
78,400
4
Personnel FTE’s
Total FTE was reduced by one and there were some small allocation changes.
5
Tax Levy History
YEAR TAX LEVY % CHANGE TAX RATE % CHANGE
2013 3,191,230 3.0% 27.931% 9.3%
2014 3,257,456 2.1% 27.950% 0.1%
2015 3,359,775 3.1% 27.294% -2.3%
2016 3,478,775 3.5% 26.539% -2.8%
2017 3,641,290 4.7% 27.211% 2.5%
2018 3,786,942 4.0% 25.532% -6.2%
2019 3,938,420 4.0% 25.555% 0.1%
2020 4,135,340 5.0% 25.414% -0.6%
2021 4,280,080 3.50% 25.089% -1.3%
2022 4,408,480 3.00% 26.093% 4.0%
6
Effect on Median Value Home
(City Tax only) 3.0% Increase
Value of Value of Taxable
Property for P roperty for Value for $ %
Pay 2021 Pay 2022 Pay 2022 Pay 2021 Pay 2022 CHANGE CHANGE
180,000$ 178,700$ 157,500$ 399$ 411$ 12$ 3.0%
387,500$ 384,600$ 382,000$ 966$ 997$ 31$ 3.2%
410,000$ 406,900$ 406,300$ 1,028$ 1,060$ 32$ 3.1%
525,000$ 521,100$ 521,100$ 1,333$ 1,373$ 41$ 3.0%
650,000$ 645,100$ 645,100$ 1,725$ 1,778$ 53$ 3.1%
CITY TAX
7
Effect on Median Value Home
(City Tax only) 4.0% Increase
Value of Value of Taxable
Property for Property for Value for $ %
Pay 2021 Pay 2022 Pay 2022 Pay 2021 Pay 2022 CHANGE CHANGE
180,000$ 178,700$ 157,500$ 399$ 415$ 16$ 4.1%
387,500$ 384,600$ 382,000$ 966$ 1,007$ 41$ 4.3%
410,000$ 406,900$ 406,300$ 1,028$ 1,071$ 44$ 4.2%
525,000$ 521,100$ 521,100$ 1,333$ 1,388$ 55$ 4.1%
650,000$ 645,100$ 645,100$ 1,725$ 1,797$ 72$ 4.2%
CITY TAX
8
Effect on Median Value Home
(City Tax only) 5.0% Increase
Value of Value of Taxable
Property for Property for Value for $ %
Pay 2021 Pay 2022 Pay 2022 Pay 2021 Pay 2022 CHANGE CHANGE
180,000$ 178,700$ 157,500$ 399$ 420$ 21$ 5.2%
387,500$ 384,600$ 382,000$ 966$ 1,018$ 52$ 5.4%
410,000$ 406,900$ 406,300$ 1,028$ 1,083$ 55$ 5.3%
525,000$ 521,100$ 521,100$ 1,333$ 1,403$ 70$ 5.2%
650,000$ 645,100$ 645,100$ 1,725$ 1,816$ 91$ 5.3%
CITY TAX
9
City Tax Rate
2021 City Tax Rate is 25.089%.
The estimated 2022 City Tax Rate calculated at different tax levy increases:
0.0% 25.260%
3.0% 26.093%
4.0% 26.371%
5.0% 26.648%
10
2021 Tax Rates for Cities in Ramsey County
City Tax Rate City Tax Rate
North Oaks 11.77 Mounds View 35.57
White Bear Lake 20.36 Gem Lake 36.27
Vadnais Heights 23.30 Falcon Heights 36.35
Little Canada 23.98 Roseville 37.07
White Bear Township 24.14 North St. Paul 38.18
Arden Hills 25.09 Maplewood 41.95
Lauderdale 27.73 St. Paul 45.10
Shoreview 32.33 Spring Lake Park 45.22
New Brighton 34.57 St. Anthony 64.02
11
Budgeted vs Actual Activity
*2020 Operating Activity includes CARES Act revenue of $459,614.
12
Council Feedback
Questions/Comments
13
2019 2020 7/31/2021 2021 2022 $ Increase % IncreaseGENERAL FUNDActual Actual YTD Budget Budget (Decrease) (Decrease)REVENUESTaxes 3,375,624$ 3,629,818$ 2,047,578$ 3,715,930$ 3,794,170$ 78,240$ 2.11%Special assessments 772 4,759 2,257 1,060 1,510 450 42.45%Licenses and permits 714,530 431,628 321,738 594,510 504,800 (89,710) ‐15.09%Intergovernmental 162,041 629,432 96,895 147,730 159,490 11,760 7.96%Charges for services 575,119 356,626 327,179 599,650 519,510 (80,140) ‐13.36%Fines & forfeits 34,512 13,581 8,079 27,650 23,750 (3,900) ‐14.10%Investment earnings 119,231 101,743 (895) 18,600 19,500 900 4.84%Miscellaneous 23,073 61,955 658 17,130 14,030 (3,100) ‐18.10%TOTAL REVENUES 5,004,904$ 5,229,541$ 2,803,489$ 5,122,260$ 5,036,760$ (85,500)$ ‐1.67%EXPENDITURESMayor & council 66,988$ 65,219$ 50,995$ 73,960$ 74,970$ 1,010$ 1.37%Administration 318,670 314,912 199,463 371,920 403,340 31,420 8.45%Elections 23,777 25,443 17,494 31,850 32,350 500 1.57%Finance 155,637 144,397 112,145 185,900 184,540 (1,360) ‐0.73%TCAAP 96,152 42,707 15,745 85,130 89,400 4,270 5.02%Planning & Zoning 200,771 154,972 104,955 230,130 261,960 31,830 13.83%Government Buildings 196,279 179,674 66,572 197,030 203,650 6,620 3.36%Police 1,356,029 1,427,395 810,104 1,390,240 1,419,480 29,240 2.10%Dispatch 51,369 45,578 27,142 55,800 61,810 6,010 10.77%Fire 573,680 620,986 656,401 656,400 696,670 40,270 6.13%Emergency Management 5,659 6,308 3,185 5,790 6,190 400 6.91%Protective Inspections 412,558 335,502 163,146 347,980 349,690 1,710 0.49%Street Maintenance 632,530 675,740 300,171 755,540 752,420 (3,120) ‐0.41%Recreation 284,893 168,895 76,796 262,730 223,360 (39,370) ‐14.98%Park Maintenance 394,694 378,893 247,525 562,580 519,620 (42,960) ‐7.64%Transfers out 360,000 478,000 548,000 ‐ ‐ ‐ N/ATOTAL EXPENDITURES 5,129,687$ 5,064,623$ 3,399,839$ 5,212,980$ 5,279,450$ 66,470$ 1.28%NET CHANGE IN FUND BALANCE (124,783)$ 164,918$ (596,350)$ (90,720)$ (242,690)$ (151,970)$ 167.52%
2022 BUDGET ‐ GENERAL FUND ‐ SCHEDULE OF EXPENDITURES ‐ DETAIL BY FUNCTION
2019 2020 2021 2022 $ Increase % Increase
Actual Actual Budget Proposed (Decrease) (Decrease)
Mayor & council
Personnel Expenses 37,203$ 37,208$ 37,220$ 37,220$ ‐$ 0.00%
Supplies and Materials ‐ 108 150 150 ‐ 0.00%
Other Services and Charges 29,785 27,903 36,590 37,600 1,010 2.76%
66,988$ 65,219$ 73,960$ 74,970$ 1,010$ 1.37%
Administration
Personnel Expenses 194,459$ 211,484$ 234,470$ 248,610$ 14,140$ 6.03%
Supplies and Materials 389 180 650 650 ‐ 0.00%
Other Services and Charges 123,822 103,248 136,800 154,080 17,280 12.63%
318,670$ 314,912$ 371,920$ 403,340$ 31,420$ 8.45%
Elections
Supplies and Materials ‐$ 758$ ‐$ ‐$ ‐$ 0.00%
Other Services and Charges 23,777 24,685 31,850 32,350 500 1.57%
23,777$ 25,443$ 31,850$ 32,350$ 500$ 1.57%
Finance
Personnel Expenses 52,839$ 58,488$ 68,420$ 73,690$ 5,270$ 7.70%
Supplies and Materials 12,816 8,170 20,500 18,000 (2,500) ‐12.20%
Other Services and Charges 89,982 77,738 96,980 92,850 (4,130) ‐4.26%
155,637$ 144,397$ 185,900$ 184,540$ (1,360)$ ‐0.73%
TCAAP
Personnel Expenses 29,444$ 36,316$ 34,130$ 38,400$ 4,270$ 12.51%
Supplies and Materials ‐ ‐ ‐ ‐ ‐ 0.00%
Other Services and Charges 66,709 6,391 51,000 51,000 ‐ 0.00%
96,152$ 42,707$ 85,130$ 89,400$ 4,270$ 5.02%
Planning & Zoning
Personnel Expenses 128,979$ 136,151$ 166,900$ 220,180$ 53,280$ 31.92%
Supplies and Materials ‐ 24 ‐ ‐ ‐ 0.00%
Other Services and Charges 71,792 18,797 63,230 41,780 (21,450) ‐33.92%
200,771$ 154,972$ 230,130$ 261,960$ 31,830$ 13.83%
Government Buildings
Personnel Expenses 42,037$ 34,927$ 31,750$ 33,810$ 2,060$ 6.49%
Supplies and Materials 10,828 4,347 9,500 9,500 ‐ 0.00%
Other Services and Charges 143,414 140,401 155,780 160,340 4,560 2.93%
196,279$ 179,674$ 197,030$ 203,650$ 6,620$ 3.36%
Police
Other Services and Charges 1,356,029$ 1,427,395$ 1,390,240$ 1,419,480$ 29,240$ 2.10%
1,356,029$ 1,427,395$ 1,390,240$ 1,419,480$ 29,240$ 2.10%
Dispatch
Other Services and Charges 51,369$ 45,578$ 55,800$ 61,810$ 6,010$ 10.77%
51,369$ 45,578$ 55,800$ 61,810$ 6,010$ 10.77%
Fire
Other Services and Charges 573,680$ 620,986$ 656,400$ 696,670$ 40,270$ 6.13%
573,680$ 620,986$ 656,400$ 696,670$ 40,270$ 6.13%
Emergency Management
Personnel Expenses 4,768$ 5,009$ 4,840$ 5,190$ 350$ 7.23%
Supplies and Materials ‐ ‐ ‐ ‐ ‐ 0.00%
Other Services and Charges 891 1,299 950 1,000 50 5.26%
5,659$ 6,308$ 5,790$ 6,190$ 400$ 6.91%
Protective Inspections
Personnel Expenses 226,861$ 265,191$ 281,460$ 283,790$ 2,330$ 0.83%
Supplies and Materials 415 2,065 1,000 1,000 ‐ 0.00%
Other Services and Charges 185,283 68,247 65,520 64,900 (620) ‐0.95%
412,558$ 335,502$ 347,980$ 349,690$ 1,710$ 0.49%
Street Maintenance
Personnel Expenses 267,797$ 269,671$ 303,480$ 312,450$ 8,970$ 2.96%
Supplies and Materials 57,623 33,903 50,000 50,000 ‐ 0.00%
Other Services and Charges 307,111 372,166 402,060 389,970 (12,090) ‐3.01%
632,530$ 675,740$ 755,540$ 752,420$ (3,120)$ ‐0.41%
Recreation
Personnel Expenses 208,158$ 153,774$ 178,660$ 139,110$ (39,550)$ ‐22.14%
Supplies and Materials 18,785 1,314 24,250 24,250 ‐ 0.00%
Other Services and Charges 57,950 13,807 59,820 60,000 180 0.30%
284,893$ 168,895$ 262,730$ 223,360$ (39,370)$ ‐14.98%
Park Maintenance
Personnel Expenses 241,972$ 259,311$ 371,370$ 328,560$ (42,810)$ ‐11.53%
Supplies and Materials 35,151 23,786 37,600 37,600 ‐ 0.00%
Other Services and Charges 117,571 95,795 153,610 153,460 (150) ‐0.10%
394,694$ 378,893$ 562,580$ 519,620$ (42,960)$ ‐7.64%
Transfers Out 360,000$ 478,000$ ‐$ ‐$ ‐$ 0.00%
TOTAL EXPENDITURES 5,129,687$ 5,064,623$ 5,212,980$ 5,279,450$ 66,470$ 1.28%
2021 PERCENT
ORIGINAL OVER(UNDER)
Total By Program ACTUAL ACTUAL BUDGET BUDGET 2021 BUDGET
City Council 66,988$ 65,219$ 73,960$ 74,970$ 1.4%
City Administration 318,670 314,912 371,920 403,340 8.4%
Elections 23,777 25,443 31,850 32,350 1.6%
Finance 155,637 144,397 185,900 184,540 -0.7%
TCAAP 96,152 42,707 85,130 89,400 5.0%
Planning & Zoning 200,771 154,972 230,130 261,960 13.8%
Government Buildings 196,279 179,674 197,030 203,650 3.4%
Totals 1,058,274 927,325 1,175,920 1,250,210 6.3%
Total By Classification
Personnel Services 484,961 514,575 572,890 651,910 13.8%
Commodities 24,033 13,586 30,800 28,300 -8.1%
Contractual Services 549,280 399,163 572,230 570,000 -0.4%
Capital Outlay 0000 N/A
Other Charges 0000 N/A
Totals 1,058,274 927,325 1,175,920 1,250,210 6.3%
Staffing
Full-time equivalents 4.14 4.52 4.80 4.91
Expenditures
CITY OF ARDEN HILLS, MINNESOTA
GENERAL GOVERNMENT SUMMARY
EXPENDITURE ANALYSIS
2019 2020 2022
0
200
400
600
800
1,000
1,200
1,400
ACTUAL
2019
ACTUAL
2020
BUDGET
ORIGINAL
2021
BUDGET
2022Thousands
CITY OF ARDEN HILLS, MINNESOTA
Function: General Government 101
Activity: Mayor & Council 41100
Activity Scope
Objectives
Issues
Budget Commentary
2019 2020 2021 2022
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 37,203$ 37,208$ 37,220$ 37,220$
Commodities - 108 150 150
Contractual Services 29,785 27,903 36,590 37,600
Total 66,988$ 65,219$ 73,960$ 74,970$
Percent Change (-2.6%) 13.4% 1.4%
NYFS amount included above 16,282 17,389 18,590 19,900
Expenditures by Classification
In 2022, the Mayor and Council budget is proposed to increase by 1.4% or $1,010. NYFS amount is increasing
by 7.1% or $1,310 over 2021, which is the remaining 1/2 of the requested increase for 2021.
2022 BUDGET
Fund # :
Activity # :
The Mayor and City Council are responsible for the formulation of policy and the passage of laws governing the
City of Arden Hills. Members participate in various committees, as well as direct staff, through the City
Administrator, as to their overall goals for the City. This department provides for Mayor and Council
compensation, Council meetings and work sessions, management consultants and memberships. Participation in
NYFS is included in this budget, as is funding for the City Council Retreat Facilitator.
1. Adopt policies and ordinances consistent with Council's position on growth, zoning and financial strategy.
2. Continue to work on the redevelopment of the TCAAP property.
Creating funding sources to build reserve balances to fund future capital improvements while maintaining current
City services.
50%
50%
Personnel Services
Commodities
Contractual Services
CITY OF ARDEN HILLS, MINNESOTA
Function: General Government 101
Activity: Administration 41300
Activity Scope
Objectives
Issues
Budget Commentary
2019 2020 2021 2022
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 194,459$ 211,484$ 234,470$ 248,610$
Commodities 389 180 650 650
Contractual Services 123,822 103,248 136,800 154,080
Total 318,670$ 314,912$ 371,920$ 403,340$
Percent Change (-1.2%) 18.1% 8.4%
Full-Time Equivalent positions 1.73 1.93 1.99 2.08
Expenditures by Classification
The 2022 Administration budget is increasing by 8.4% over 2021. The increase in personnel services is partly
due to an increase in fte allocations. The increase in contractual services is mainly due to an increase in property
insurance.
2022 BUDGET
Fund # :
Activity # :
City Administration provides the overall direction of the City, as determined by the City Council. The City
Administrator serves as Chief Administrative Officer for the City, ensuring that laws, ordinances, and resolutions
of the City Council are enforced and implemented. The Administration Department is responsible for
administering Council policies, coordinating Council agendas, and providing support to other functional areas
within the City.
1. Assist City Council in setting policies and procedures in accordance with Council's position.
2. Provide direction and leadership on major city projects, budget management, oversee performance evaluations
and long-range planning.
1. Long-range planning to maintain current City services while creating funding sources for reserves.
2. Long-range comprehensive TCAAP planning.
62%
38%
Personnel Services
Commodities
Contractual Services
CITY OF ARDEN HILLS, MINNESOTA
Function: General Government 101
Activity: Elections 41410
Activity Scope
Objectives
Issues
Budget Commentary
2019 2020 2021 2022
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services -$ -$ -$ -$
Commodities - 758 - -
Contractual Services 23,777 24,685 31,850 32,350
Total 23,777$ 25,443$ 31,850$ 32,350$
Percent Change 7.0% 25.2% 1.6%
Expenditures by Classification
The Elections budget has a 1.6% increase for FY22.
2022 BUDGET
Fund # :
Activity # :
This department covers the cost of administering all Federal, State and Municipal elections. This includes the
preparation of any and all absentee ballots, organizing the polling places, election judges, and vote tabulations.
The City contracts with Ramsey County for all the required election services.
Stay current on election laws.
Stay current on election laws.
100%
Personnel Services
Commodities
Contractual Services
CITY OF ARDEN HILLS, MINNESOTA
Function: General Government 101
Activity: Finance 41500
Activity Scope
Objectives
Issues
Budget Commentary
2019 2020 2021 2022
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 52,839$ 58,488$ 68,420$ 73,690$
Commodities 12,816 8,170 20,500 18,000
Contractual Services 89,982 77,738 96,980 92,850
Total 155,637$ 144,397$ 185,900$ 184,540$
Percent Change (-7.2%) 28.7% (-0.7%)
Full-Time Equivalent positions 0.49 0.52 0.57 0.59
Expenditures by Classification
This budget decreased by 0.7% in 2022, or $1,360.
2022 BUDGET
Fund # :
Activity # :
Conducts the financial affairs of the City in accordance with the Government Accounting Standards Board
(GASB) and Generally Accepted Accounting Principles (GAAP). This includes protecting the assets of the City,
the initiation of financial plans, investment and debt management, review and implementation of internal
controls, and accounting for financial transactions including accounts payable, accounts receivable and payroll.
1. Continue working to refine the financial management plan for the City.
2. Continue to produce a Comprehensive Annual Financial Report (CAFR) and reports for the public (Popular
Annual Finance Report - PAFR) that receive the GFOA's award for excellence in reporting.
3. Provide meaningful and timely financial reports and information to Council, Commissions and other City
Departments.
1. Implement improved reporting procedures to inform Council, Commissions and Departments.
2. Work with other Departments to find ways to reduce costs of City operations.
3. Analyze and implement ways to reduce transaction processing and costs.
40%
10%
50%
Personnel Services
Commodities
Contractual Services
CITY OF ARDEN HILLS, MINNESOTA
Function: General Government 101
Activity: TCAAP 41600
Activity Scope
Objectives
Issues
Budget Commentary
2019 2020 2021 2022
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 29,444$ 36,316$ 34,130$ 38,400$
Commodities - - - -
Contractual Services 66,709 6,391 51,000 51,000
Total 96,152$ 42,707$ 85,130$ 89,400$
Percent Change (-55.6%) 99.3% 5.0%
Full-Time Equivalent positions 0.22 0.28 0.23 0.23
Expenditures by Classification
Ramsey County purchased the property and established a Joint Development Authority (JDA) with the City.
Placeholders for consultant costs have been included, and staff time has been allocated for the City Administrator,
Community Development Director, and Public Works Director as they act as the City’s support staff to this
Authority. The 2022 budget shows an increase of 5.0% due to an increase in personnel costs.
2022 BUDGET
Fund # :
Activity # :
This department was established to account for revenue and expenditure activity related to the City’s
comprehensive re-use planning at the Twin Cities Army Ammunition Plant (TCAAP) site.
1. Coordination of TCAAP redevelopment planning activities while continuing to meet the needs of the City of
Arden Hills.
2. Work with Ramsey County through the Joint Development Authority (JDA).
1. Economic conditions.
2. Coordinating with multiple entities/players.
43%
57%
Personnel Services
Commodities
Contractual Services
CITY OF ARDEN HILLS, MINNESOTA
Function: General Government 101
Activity: Planning & Zoning 41910
Activity Scope
Objectives
Issues
Budget Commentary
2019 2020 2021 2022
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 128,979$ 136,151$ 166,900$ 220,180$
Commodities - 24 - -
Contractual Services 71,792 18,797 63,230 41,780
Total 200,771$ 154,972$ 230,130$ 261,960$
Percent Change (-22.8%) 48.5% 13.8%
Full-Time Equivalent positions 1.34 1.49 1.73 1.73
Expenditures by Classification
The budget for 2022 is an increase of 13.8% over the 2021 budget. The two positions for this program are at a
slightly higher grade level in 2022 compared to last year.
2022 BUDGET
Fund # :
Activity # :
Responsible for all planning and zoning related functions of the City. Activities administered by this department
include requests for variances, subdivisions, re-zonings, zoning code amendments, signs, conditional use
permits, compliance with City Ordinances and other land use issues. The Planners work closely with Protective
Inspections, Code Enforcement, and Community Development.
The Planning Commission, consisting of seven members appointed annually by the City Council, meets monthly
to review the above requests and to make recommendations to the City Council in an advisory capacity.
1. Continue to work on Rental Housing registrations.
2. Continue improvements of the City's planning process.
1. Rental Housing registrations.
2. Refine Building Permit process.
3. Research and refine an Administrative Fines process.
84%
16%
Personnel Services
Commodities
Contractual Services
CITY OF ARDEN HILLS, MINNESOTA
Function: General Government 101
Activity: Government Buildings 41940
Activity Scope
Objectives
Issues
Budget Commentary
2019 2020 2021 2022
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 42,037$ 34,927$ 31,750$ 33,810$
Commodities 10,828 4,347 9,500 9,500
Contractual Services 143,414 140,401 155,780 160,340
Total 196,279$ 179,674$ 197,030$ 203,650$
Percent Change (-8.5%) 9.7% 3.4%
Full-Time Equivalent positions 0.35 0.31 0.28 0.28
Expenditures by Classification
The 2022 budget is an increase of 3.3% from the previous year’s budget mainly due to an increase for trash
removal at the Public Works maintenance facility.
2022 BUDGET
Fund # :
Activity # :
This department captures all of the operation/maintenance related costs for the City Hall and Government Building
facilities.
The City entered into a contract with Ramsey County for a joint maintenance facility located just west of City Hall
off County Road 96 on Paul Kirkwold Drive. The new facility was completed and occupied as of October 2004.
45% of the City’s portion of the Ramsey County maintenance facility is charged to this budget.
Maintain a reputable facility to house meetings and staff.
Normal maintenance and repair issues as the building (City Hall) has now been in operation since 2002.
16%5%
79%
Personnel Services
Commodities
Contractual Services
2021 PERCENT
ORIGINAL OVER(UNDER)
Total By Program ACTUAL ACTUAL BUDGET BUDGET 2021 BUDGET
Police 1,356,029$ 1,427,395$ 1,390,240$ 1,419,480$ 2.1%
Dispatch 51,369 45,578 55,800 61,810 10.8%
Fire 573,680 620,986 656,400 696,670 6.1%
Emergency Management 5,659 6,308 5,790 6,190 6.9%
Protective Inspections 412,558 335,502 347,980 349,690 0.5%
Totals 2,399,295 2,435,771 2,456,210 2,533,840 3.2%
Total By Classification
Personnel Services 231,629 270,200 286,300 288,980 0.9%
Commodities 415 2,065 1,000 1,000 0.0%
Contractual Services 2,167,251 2,163,506 2,168,910 2,243,860 3.5%
Capital Outlay 0000 N/A
Other Charges 0000 N/A
Totals 2,399,295 2,435,771 2,456,210 2,533,840 3.2%
Staffing
Full-time equivalents 2.34 2.66 2.79 2.79
Expenditures
CITY OF ARDEN HILLS, MINNESOTA
PUBLIC SAFETY SUMMARY
EXPENDITURE ANALYSIS
2019 2020 2022
2,000
2,500
3,000
ACTUAL
2019
ACTUAL
2020
BUDGET
ORIGINAL
2021
BUDGET
2022Thousands
CITY OF ARDEN HILLS, MINNESOTA
Function: Public Safety 101
Activity: Police 42100
Activity Scope
Objectives
Issues
Budget Commentary
2019 2020 2021 2022
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services -$ -$ -$ -$
Commodities - - - -
Contractual Services 1,356,029 1,427,395 1,390,240 1,419,480
Total 1,356,029$ 1,427,395$ 1,390,240$ 1,419,480$
Percent Change 5.3% (-2.6%) 2.1%
Expenditures by Classification
Arden Hills' portion of the Ramsey County Sheriff’s Contracting Communities 2022 budget increased 2.1% over
2021. Animal control costs and boarding are included within this budget.
2022 BUDGET
Fund # :
Activity # :
Law Enforcement services for Arden Hills are provided on a contractual basis with the Ramsey County Sheriff’s
Department. Animal control services are included in this budget.
Continue contracting for law enforcement and animal control services through the Ramsey County Sheriff’s
Department.
1. Resident concerns over police coverage and visibility.
2. Response times.
100%
Personnel Services
Commodities
Contractual Services
CITY OF ARDEN HILLS, MINNESOTA
Function: Public Safety 101
Activity: Dispatch 42150
Activity Scope
Objectives
Issues
Budget Commentary
2019 2020 2021 2022
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services -$ -$ -$ -$
Commodities - - - -
Contractual Services 51,369 45,578 55,800 61,810
Total 51,369$ 45,578$ 55,800$ 61,810$
Percent Change (-11.3%) 22.4% 10.8%
Expenditures by Classification
Arden Hills' portion of the Ramsey County 911 Dispatch Department operation budget increased by 10.8%.
2022 BUDGET
Fund # :
Activity # :
Emergency dispatch services are provided by Ramsey County.
Continue contracting dispatch services though Ramsey County.
Continue to maintain service levels at a reasonable cost.
100%
Personnel Services
Commodities
Contractual Services
CITY OF ARDEN HILLS, MINNESOTA
Function: Public Safety 101
Activity: Fire 42200
Activity Scope
Objectives
Issues
Budget Commentary
2019 2020 2021 2022
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services -$ -$ -$ -$
Commodities - - - -
Contractual Services 573,680 620,986 656,400 696,670
Total 573,680$ 620,986$ 656,400$ 696,670$
Percent Change 8.2% 5.7% 6.1%
Expenditures by Classification
Arden Hills’ portion of the Lake Johanna Fire Department operating budget increased 6.1%. This budget reflects
increases to operating costs.
2022 BUDGET
Fund # :
Activity # :
Fire protection for Arden Hills is provided by the Lake Johanna Volunteer Fire Department on a contractual basis.
Lake Johanna Volunteer Fire Department presently provides services to the cities of Arden Hills, Shoreview, and
North Oaks. Arden Hills pays a percentage of operating and capital costs based on a formula approved by the
Lake Johanna Fire Department and Arden Hills City Council.
Continue contracting for fire protection services through Lake Johanna Volunteer Fire Department.
Continue to maintain service levels at a reasonable cost.
100%
Personnel Services
Commodities
Contractual Services
CITY OF ARDEN HILLS, MINNESOTA
Function: Public Safety 101
Activity: Emergency Management 42300
Activity Scope
Objectives
Issues
Budget Commentary
2019 2020 2021 2022
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 4,768$ 5,009$ 4,840$ 5,190$
Commodities - - - -
Contractual Services 891 1,299 950 1,000
Total 5,659$ 6,308$ 5,790$ 6,190$
Percent Change 11.5% (-8.2%) 6.9%
Full-Time Equivalent positions 0.02 0.02 0.02 0.02
Expenditures by Classification
The 2022 budget is an increase of 6.9% from the 2021 budget or $400.
2022 BUDGET
Fund # :
Activity # :
Emergency Management coordination for the City is required by the Federal Government. This department works
closely with Ramsey County Department of Homeland Security, as well as the Ramsey County Sheriff and Lake
Johanna Fire Department. The City contracts with a consultant to provide these services.
1. Update City's Emergency Response Policy and Procedures.
2. Train staff in emergency management procedures.
Coordinate with Ramsey County’s emergency response procedures and policies.
84%
16%
Personnel Services
Commodities
Contractual Services
CITY OF ARDEN HILLS, MINNESOTA
Function: Public Safety 101
Activity: Protective Inspections 42400
Activity Scope
Objectives
Issues
Budget Commentary
2019 2020 2021 2022
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 226,861$ 265,191$ 281,460$ 283,790$
Commodities 415 2,065 1,000 1,000
Contractual Services 185,283 68,247 65,520 64,900
Total 412,558$ 335,502$ 347,980$ 349,690$
Percent Change (-18.7%) 3.7% 0.5%
Full-Time Equivalent positions 2.32 2.64 2.77 2.77
Expenditures by Classification
The 2022 operating budget is an increase of 3.2% from the previous year’s budget mainly due to step, COLA and
insurance benefit increases.
2022 BUDGET
Fund # :
Activity # :
This department is responsible for all building construction, plumbing, sewer, water and mechanical inspections
within the City. Electrical inspections are contracted with an independent inspection firm. This department is also
responsible for enforcement of the Zoning Code and other sections of the City Code of Ordinances.
1. Continue implementation of the building codes.
2. Continue to work on Building Permit software to produce Council reports.
1. Managing and prioritizing department workloads.
2. Keep up with rental license inspections of investor owned residential properties.
3. Continue implementation and design of new Building Permit software and reports.
81%
0%
19%
Personnel Services
Commodities
Contractual Services
2021 PERCENT
ORIGINAL OVER(UNDER)
Total By Program ACTUAL ACTUAL BUDGET BUDGET 2021 BUDGET
Streets 632,530$ 675,740$ 755,540$ 752,420$ -0.4%
Totals 632,530 675,740 755,540 752,420 -0.4%
Total By Classification
Personnel Services 267,797 269,671 303,480 312,450 3.0%
Commodities 57,623 33,903 50,000 50,000 0.0%
Contractual Services 307,111 372,166 402,060 389,970 -3.0%
Capital Outlay 0000 N/A
Other Charges 0000 N/A
Totals 632,530 675,740 755,540 752,420 -0.4%
Staffing
Full-time equivalents 2.04 2.22 2.37 2.37
Expenditures
CITY OF ARDEN HILLS, MINNESOTA
PUBLIC WORKS SUMMARY
EXPENDITURE ANALYSIS
2019 2020 2022
400
600
800
ACTUAL
2019
ACTUAL
2020
BUDGET
ORIGINAL
2021
BUDGET
2022Thousands
CITY OF ARDEN HILLS, MINNESOTA
Function: Public Works 101
Activity: Street Maintenance 43100
Activity Scope
Objectives
Issues
Budget Commentary
2019 2020 2021 2022
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 267,797$ 269,671$ 303,480$ 312,450$
Commodities 57,623 33,903 50,000 50,000
Contractual Services 307,111 372,166 402,060 389,970
Total 632,530$ 675,740$ 755,540$ 752,420$
Percent Change 6.8% 11.8% (-0.4%)
Full-Time Equivalent positions 2.04 2.22 2.37 2.37
Expenditures by Classification
The 2022 operating budget is an increase of 2.2% from the previous year’s budget. Personnel service
increases are due to step, COLA and insurance benefit increases. $5,000 was added to professional services
based on historical analysis.
2022 BUDGET
Fund # :
Activity # :
This department is responsible for maintaining City streets, including snowplowing, minor street repair, street
signs, and street sweeping.
1. Maintain street infrastructure utilizing all available techniques including crack sealing, seal coating, patching
and overlays.
2. Recommend a cost effective program for reconstructing/reclaiming street surfaces when maintenance
techniques no longer provide the desired results.
3. Maintain and update equipment and vehicles.
1. Implement a capital improvement program for City infrastructure.
2. Balance the public works department needs with available funds.
3. Aging equipment.
4. Increased safety regulation for equipment and vehicles.
41%
7%
52%
Personnel Services
Commodities
Contractual Services
2021 PERCENT
ORIGINAL OVER(UNDER)
Total By Program ACTUAL ACTUAL BUDGET BUDGET 2021 BUDGET
Recreation 284,893$ 168,895$ 262,730$ 223,360$ -15.0%
Parks 394,694 378,893 562,580 519,620 -7.6%
Totals 679,587 547,788 825,310 742,980 -10.0%
Total By Classification
Personnel Services 450,130 413,085 550,030 467,670 -15.0%
Commodities 53,937 25,100 61,850 61,850 0.0%
Contractual Services 175,521 109,603 213,430 213,460 0.0%
Capital Outlay 0000 N/A
Other Charges 0000 N/A
Totals 679,587 547,788 825,310 742,980 -10.0%
Staffing
Full-time equivalents 4.77 4.56 5.35 4.35
Expenditures
CITY OF ARDEN HILLS, MINNESOTA
PARKS & RECREATION SUMMARY
EXPENDITURE ANALYSIS
2019 2020 2022
0
200
400
600
800
1,000
ACTUAL
2019
ACTUAL
2020
BUDGET
ORIGINAL
2021
BUDGET
2022Thousands
CITY OF ARDEN HILLS, MINNESOTA
Function: Parks and Recreation 101
Activity: Recreation 45120
Activity Scope
Objectives
Issues
Budget Commentary
2019 2020 2021 2022
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 208,158$ 153,774$ 178,660$ 139,110$
Commodities 18,785 1,314 24,250 24,250
Contractual Services 57,950 13,807 59,820 60,000
Total 284,893$ 168,895$ 262,730$ 223,360$
Percent Change (-40.7%) 55.6% (-15.0%)
Full-Time Equivalent positions 2.39 1.96 1.72 1.27
% of costs covered by revenue 35.2% 3.5% 44.4% 46.4%
Expenditures by Classification
The 2022 operating budget is a decrease of 15.0% from the previous year’s budget. This is mainly due to the
elimination of the Recreation Coordinator position. Commodities and contractual services were adjusted based
on historical analysis.
2022 BUDGET
Fund # :
Activity # :
This department provides all recreational activities to residents of Arden Hills, as well as residents from
neighboring communities.
To provide recreational activities to residents of Arden Hills.
1. Develop senior programming.
2. Budget constraints.
62%11%
27%
Personnel Services
Commodities
Contractual Services
CITY OF ARDEN HILLS, MINNESOTA
Function: Parks and Recreation 101
Activity: Park Maintenance 45200
Activity Scope
Objectives
Issues
Budget Commentary
2019 2020 2021 2022
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 241,972$ 259,311$ 371,370$ 328,560$
Commodities 35,151 23,786 37,600 37,600
Contractual Services 117,571 95,795 153,610 153,460
Total 394,694$ 378,893$ 562,580$ 519,620$
Percent Change (-4.0%) 48.5% (-7.6%)
Full-Time Equivalent positions 2.39 2.60 3.63 3.08
Expenditures by Classification
The 2022 operating budget is a decrease of 7.6% from the previous year’s budget. This is mainly due to the
elimiation of the Recreation Coordinator position.
2022 BUDGET
Fund # :
Activity # :
Responsible for maintenance of City parks and trails as well as administration of the diseased tree/forestry
program. This includes maintaining and improving playground and picnic facilities, fertilizing and mowing of grass,
maintaining athletic fields, flooding and maintenance of outdoor ice rinks, snow and ice removal, and tree
preservation within the parks system of the City. These assets of the City are extensively used by the residents,
and improvements must be made to uphold the safety, functionality and beauty the City represents.
1. Continue pathway maintenance.
2. Continue implementing City's Comprehensive Park and Trails plan.
1. Other maintenance concerns coming up and not allowing completion of existing projects.
2. Budget constraints for future and existing projects.
63%
7%
30%
Personnel Services
Commodities
Contractual Services
2021 PERCENT
ORIGINAL OVER(UNDER)
Total By Program ACTUAL ACTUAL BUDGET BUDGET 2021 BUDGET
Unallocated 360,000$ 478,000$ -$ -$ N/A
Totals 360,000 478,000 0 0 N/A
Total By Classification
Personnel Services - - - - N/A
Commodities - - - - N/A
Contractual Services - - - - N/A
Capital Outlay - - - - N/A
Other Charges 360,000 478,000 - - N/A
Totals 360,000 478,000 0 0 N/A
Staffing
Full-time equivalents 0.00 0.00 0.00 0.00
Expenditures
CITY OF ARDEN HILLS, MINNESOTA
MISCELLANEOUS SUMMARY
EXPENDITURE ANALYSIS
2019 2020 2022
0
100
200
300
400
500
600
ACTUAL
2019
ACTUAL
2020
BUDGET
ORIGINAL
2021
BUDGET
2022Thousands
CITY OF ARDEN HILLS, MINNESOTA
Function: Unallocated 101
Activity: Transfers 49300
Activity Scope
Objectives
Issues
Budget Commentary
2019 2020 2021 2022
Budget Summary ACTUAL ACTUAL BUDGET BUDGET
Personnel Services -$ -$ -$ -$
Commodities - - - -
Contractual Services - - - -
Other Charges 360,000 478,000 - -
Total 360,000$ 478,000$ -$ -$
Percent Change 32.8% (-100.0%) 0.0%
Expenditures by Classification
This budget is used to account for transfers out of the General Fund to other funds of the City. $360,000 was
transferred to the PIR Fund in 2019. $137,000 was transferred to the PIR Fund and $341,000 was transferred to
the Public Safety Capital Fund in 2020.
2022 BUDGET
Fund # :
Activity # :
The transfers to other funds budget is utilized to account for the transfer of general fund revenues to other funds
within the City financial structure.
1. To build reserves for capital equipment replacement.
2. To subsidize infrastructure improvements.
Budget constraints.
0%
Personnel Services
Commodities
Contractual Services
Other Charges
Budget Actual $ Change % Change Budget Actual $ Change % ChangeREVENUESTaxes 3,619,700 3,629,818 10,118 100.3% 3,499,750 3,375,624 (124,126) 96.5%Licenses and permits 466,350 431,628 (34,722) 92.6% 443,020 714,530 271,510 161.3%Intergovernmental 151,680 629,432 477,752 415.0% 153,220 162,041 8,821 105.8%Charges for services 540,610 356,626 (183,984) 66.0% 615,100 575,119 (39,981) 93.5%Fines & forfeits 30,030 13,581 (16,449) 45.2% 30,420 34,512 4,092 113.5%Special assessments 1,190 4,759 3,569 399.9% 1,220 772 (448) 63.3%Miscellaneous 87,160 163,698 76,538 187.8% 61,690 142,304 80,614 230.7%TOTAL REVENUES4,896,720 5,229,541 332,821 106.8% 4,804,420 5,004,904 200,484 104.2%EXPENDITURES BY DEPTAdministration 350,440 314,912 (35,528) 89.9% 326,810 318,670 (8,140) 97.5%Dispatch 45,580 45,578 (2) 100.0% 68,500 51,369 (17,131) 75.0%Elections 23,000 25,443 2,443 110.6% 23,000 23,777 777 103.4%Emergency Management 5,840 6,308 468 108.0% 3,910 5,659 1,749 144.7%Finance 186,260 144,397 (41,863) 77.5% 181,740 155,637 (26,103) 85.6%Fire 620,990 620,986 (4) 100.0% 573,680 573,680 (0) 100.0%Government Buildings 204,460 179,674 (24,786) 87.9% 202,810 196,279 (6,531) 96.8%Mayor & council 72,100 65,219 (6,881) 90.5% 68,760 66,988 (1,772) 97.4%Park Maintenance 486,280 378,893 (107,387) 77.9% 517,970 394,694 (123,276) 76.2%Planning & Zoning 206,210 154,972 (51,238) 75.2% 217,320 200,771 (16,549) 92.4%Protective Inspections 327,950 335,502 7,552 102.3% 516,620 412,558 (104,062) 79.9%Public Safety 1,338,120 1,427,395 89,275 106.7% 1,265,150 1,356,029 90,879 107.2%Recreation 346,940 168,895 (178,045) 48.7% 340,540 284,893 (55,647) 83.7%Street Maintenance 729,180 675,740 (53,440) 92.7% 659,300 632,530 (26,770) 95.9%TCAAP 88,110 42,707 (45,403) 48.5% 171,190 96,152 (75,038) 56.2%Transfers out 478,000 478,000 ‐ 100.0% 360,000 360,000 ‐ 100.0%TOTAL EXPENDITURES BY DEPT5,509,460 5,064,623 (444,837) 91.9% 5,497,300 5,129,687 (367,613) 93.3%EXPENDITURES BY TYPEPersonnel Services 1,617,390 1,467,531 (149,859) 90.7% 1,588,750 1,434,516 (154,234) 90.3%Materials & Supplies 148,450 74,654 (73,796) 50.3% 126,950 136,008 9,058 107.1%Other Services & Charges 3,265,620 3,044,438 (221,182) 93.2% 3,421,600 3,199,163 (222,437) 93.5%Transfers Out 478,000 478,000 ‐ 100.0% 360,000 360,000 ‐ 100.0%TOTAL EXPENDITURES BY TYPE5,509,460 5,064,623 (444,837) 91.9% 5,497,300 5,129,687 (367,613) 93.3%2020 2019GENERAL FUNDFinal Budget vs. Actual for Years ended 2020 and 2019